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cp09-22-20HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 22, 2020 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 22, 2020, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • UPDATE FROM COALITION OF GREATER MINNESOTA CITIES !Matthew J DATED: September 18, 2020 POSTED: City Center Administrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 22, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Living Water (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15216 — Resolution Accepting $1000 Donation from Hutchinson Hockey Association and $250 Donation from an Anonymous Donator for "Slapshot" Sculpture PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 8, 2020 (b) Budget Workshop Meeting of September 8, 2020 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15211 — Resolution to Sell at Auction Surplus Property (Creekside Stacking Conveyor and Power Pack) (b) Consideration for Approval of Resolution No. 15217 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow a Metal Fabrication Shop at 115 Erie Street SE in an I/C Zoning District with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15218 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for West Elementary Located at 805 and 875 School Road SW with Favorable Planning Commission Recommendation CITY COUNCIL AGENDA September 22, 2020 (d) Consideration for Approval of Resolution No. 15219 — Resolution Appointing Election Judges for November 3, 2020, General Election (e) Consideration for Approval of Issuing Massage License to Angela Brandel of Vita Nova, LLC (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutch Wrestling Club Inc. on June 1, 2021 (g) Consideration for Approval of Board Reappointments 1. Michelle Kiefer to Bicycle/Pedestrian Advisory Committee to August 2023 2. Carolyn Ulrich to Library Board to April 2023 3. Morgan Baum to Public Arts Commission to August 2023 4. Kim Pearson to Police Commission to May 2023 (h) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING FOR T.H. 15/MAIN STREET RECONSTRUCTION AND T.H. 15 ADA AND OVERLAY IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 20-01) (a) Approve/Deny Resolution No. 15220 - Resolution Adopting Assessment purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. REVIEW OF RESIDENTIAL LEAF VACUUM SERVICE 11. REVIEW OF WASTEWATER TREATMENT FACILITY HEADWORKS IMPROVEMENTS PRELIMINARY DESIGN UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 15215 — RESOLUTION SUPPORTING HUTCHINSON UTILITIES COMMISSION'S PROPOSED RATE CHANGES 13. APPROVE/DENY ASSIGNMENT OF THE HIGHFIELD APARTMENTS PROJECT 14. APPROVE/DENY NEEDLEPOINT BIPOLAR IONIZATION PROJECT FOR CITY FACILITIES 15. APPROVE/DENY RESOLUTION NO. 15212 — RESOLUTION SETTING HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY 16. APPROVE/DENY RESOLUTION NO. 15213 — RESOLUTION SETTING HUTCHINSON 2 CITY COUNCIL AGENDA September 22, 2020 ECONOMIC DEVELOPMENT AUTHORITY 2020 PRELIMINARY TAX LEVY 17. APPROVE/DENY RESOLUTION NO. 15214 — RESOLUTION APPROVING THE GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2020 TAX LEVIES 18. APPROVE/DENY SETTING TRUTH -IN -TAXATION HEARING FOR DECEMBER 3, 2020, AT 6:00 P.M. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from August 18, 2020 b) Planning Commission Minutes from August 18, 2020 (c) City of Hutchinson Financial Report and Investment Report for August 2020 NHSCELLANEOUS 20. STAFF UPDATES 21. COUNCIL/MAYOR UPDATE ADJOURNMENT Resolution No. 15216 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organizations/individuals have offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Amount Hutchinson Hockey Association $1,000.00 "Anonymous" Donator $250.00 WHEREAS, the donations are being made to assist the City in the costs associated with the purchase and installation of the "Slapshot" sculpture; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donations offered and assign use to offset the costs associated with purchase and installation of the "Slapshot" sculpture at Burich Arena, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donations described above are hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 22"d day of September 2020. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 8, 2020 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, asked that Item 7(b) be moved under the New Business section. Motion by Cook, second by Czmowski, to appprove agenda with the revision noted. Roll call vote ebesta —aye; Christensen —aye; Forcier —aye. Motion was taken: Cook — aye; Czmowski — aye; S carried unanimously. 2. INVOCATION — New Journey UCC (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 25, 2020 (b) Budget Workshop Meeting of August 25, 2020 Motion by Christensen, second by Sebesta, to approve minutes as presented. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15207 — Resolution to Sell at Auction Surplus Property (2004 Ford Explorer) (c) Claims, Appropriations and Contract Payments CITY COUNCIL MINUTES September 8, 2020 Motion by Czmowski, second by Sebesta, to approve Consent Agenda. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. DISCUSSION ON NEW PROPOSED RATE STRUCTURE FOR HUTCHINSON UTILITIES COMMISSION Jeremy Carter, HUC General Manager, presented before the Council. Mr. Carter explained that HUC is proposing a rate structure change. On August 26, 2020, the Hutchinson Utilities Commission approved changing the rate structure for another two years on all customer classes within the electric and natural gas divisions. Mr. Carter reminded the Council that in 2018 the results of a Cost of Service study were presented. The results showed HUC was currently and continues to be in good financial position, appropriately forecasts operational and capital expenses and that the financial policies adopted by HUC met benchmarks utilized by Utility Financial Solutions, LLC as part of the study. Based on the study results, appropriate rate design structures and various +/- bandwidth and glide paths were approved with a conscious effort on minimizing the impact to customers. The direction of HUC is to stay relatively revenue neutral in the rate design. This means that HUC will not be generating additional revenue. Also, HUC wants to continue to align the various cost components of the utilities more closely with the monthly revenue components collected on a customer's bill. And HUC's direction is to continue to follow a six -year glide path for the electric division and a nine-year glide path for the natural gas division. The purpose of these glide paths is to achieve moving the various customer classes within each division towards more equitability between classes. The first two-year rate design restructure approved in 2018 accommodated the first two years down the respective glide paths. The approval last month continues the second phase for years 3 and 4 of the rate restructure down the respective glide paths. After the second phase of rate restructures another cost of service study is anticipated to be completed. Based on the next study, HUC will determine if the current glide paths are still the continued course of action or if adjustments will need to be made. HUC will continue to adjust the rates starting October 1st of each year when energy consumption in both divisions is typically low to minimize the impact to customers. Mr. Carter also reviewed the components of distribution costs and power supply costs. Matt Jaunich, City Administrator, noted that the Council does not have to take any action of any kind unless they wish to veto the rate changes. In the past, the Council has approved a Resolution to support the rate changes. Mayor Forcier asked that a Resolution of support be placed on the next agenda for the Council's consideration. Mr. Carter provided an update on the new generators as well as an update on the economic impacts to HUC and electric car charging stations. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15206 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SOUTH CENTRAL DRAINAGE ARE IMPROVEMENTS PHASE 2 PROJECT (LETTING NO. 3, PROJECT NO. 20-3) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project is 2 CITY COUNCIL MINUTES September 8, 2020 on the east side of the Rec Center/Bunch Arena including Harrington Street, Merrill Street, Clinton Avenue and Lyndale Avenue. Five bids were received and Hjerpe Contracting Inc. came in as the low bidder at $715,066.79 which was approximately 40% lower than the final engineer's estimate. This project's total cost and associated funding contributions will be incurred by the City's Stormwater, Water and Wastewater funds per the actual bid item amounts. Motion by Czmowski, second by Christensen, to approve Resolution No. 15206. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. 10. APPROVE/DENY PURCHASE OF "SLAPSHOT" SCULPTURE Council Member Steve Cook, on behalf of the Public Arts Commission, presented before the Council. The Public Arts Commission is requesting that the City purchase the sculpture "Slapshot" as a token of appreciation to Buzz Burich who has supported the community and various organizations in a variety of ways. The PAC is proposing to place the sculpture by the entrance of the east arena. Mr. Burich has supported both the arts and the youth hockey/skating programs for several years. The total project cost which includes the sculpture, concrete pad and plaque/signage is $7850. The Hutchinson Hockey Association has agreed to contribute $1000 towards the purchase of the sculpture. . Motion by Czmowski, second by Christensen, to approve purchase of "Slapshot" sculpture. Council Member Sebesta commented that because he is leary of what the year might bring for taxpayers, he may be objectionable to the purchase of this. Council Member Cook did remind the Council that Buzz Burich and the Burtch Foundation did purchase two Zambonis for the City and this is a small token of appreciation in comparison to all that Mr. Burich and the Burich Foundation has done for the community. Council Members Czmowski and Christensen commented on all that Buzz Burich and Citizens Bank have done for the City. Mayor Forcier commented that although he is very appreciative of Mr. Bunch and Citziens Bank he is in agreement with Council Member Sebesta on such uncertain times especially for small business owners. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — nay; Christensen — aye; Forcier — nay. Motion carried 3 to 2. 11. CONSIDERATION FOR APPROVAL OF PURCHASING REPLACEMENT PORTABLE RADIOS AND HEADSETS Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson explained that the request is to replace the police department's current portable radios with an upgraded version. The current Motorola portables are no longer supported by Motorola. This project has been included in the City's Capital Improvement Plan. The upgraded versions include encryption that is necessary to access State of Minnesota encrypted resources. The second part of this project is to purchase communication headsets for the tactical team that are compatible with the new portable radios. The proposed headsets have greater functionality in regard to safety and communication. The total cost of the project as quoted is $196,401.20 with an approximate additional $2000 in set-up fees from the vendor. Two quotes were received for the headsets. Motion by Cook, second by Czmowski, to approve purchasing replacement portable radios and headsets. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. GOVERNANCE 3 CITY COUNCIL MINUTES September 8, 2020 (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson EDA Board Minutes from July 22, 2020 NHSCELLANEOUS 12. STAFF UPDATES Kent Exner — Mr. Exner commented that milling operations will begin tomorrow on Hwy 15 South near the informational sign and will take about a week or two to complete with paving. Mr. Exner also provided an update on the Main Street project. Matt Jaunich — Mr. Jaunich noted that the Hutchinson Fire Department Annual Open House scheduled for this Saturday has been cancelled due to the pandemic - other than the raffle which will be held through the local radio station. Mr. Jaunich also noted that absentee voting begins September 18, 2020, and voters can vote and/or apply for absentee ballots at the City Center. He also mentioned that a workshop is scheduled prior to the next Council meeting at 4:30 p.m. with the Coalition of Greater Minnesota Cities. Lastly, he noted that the Fall clean up is scheduled for Saturday, September 26, 2020. 13. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook noted that he had asked at a previous Council meeting about refunding for the public library. Mr. Jaunich will send out communication that he has received on that topic to the Council. Council Member Cook also commented that several Council Members had expressed their support of the City looking into installing a splash pad. Council Member Cook stated that he appreciates the idea but cautioned the Council on moving forward with that project to allow staff the time needed to trulyy determine revenue/expenses associated with the aquatic center. Also he asked that some final pushouts go out on the Census collection. ADJOURNMENT Motion by Sebesta, second by Cook, to adjourn at 6:45 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator .19 HUTCHINSON CITY COUNCIL REVIEW OF 2021 PRELIMINARY BUDGET MINUTES TUESDAY, SEPTEMBER 8, 2020, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Steve Cook, Chad Czmowski and Dave Sebesta. Others present were: Matt Jaunich, City Administrator, and other City directors REVIEW OF 2021 PRELIMINARY BUDGET 2. 2021 Preliminary Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's agenda will include a review and reminders, the state budget impact, preliminary levy and past levies, general fund revenue and expenses, proposed staff changes, enterprise funds revenue and expenses, debt management plan and next steps. Mr. Jaunich also reviewed the City's mission statement, vision statement, the six core areas of focus, items included to be completed by 2023 in the strategic plan and five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget by September Pt. The City Charter also requires the Council to act on the preliminary budget by the second regular meeting in September. After the preliminary levy is set, it can only be lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation hearing at the second meeting in September and provide a phone number and mailing address that taxpayers may call/contact if they have questions related to the City's property tax levy/budget. The hearing is usually held in early December. The budget will be adopted in mid -late December. Mr. Jaunich commented on the State budget situation which shows a budget deficit projected to be at $4.7 billion. This has doubled since May. The State situation is likely to have more of an impact on the City's local budget than the local economy. A big question is what the potential impact on local government aid will be next year. The State's next budget forecast should be coming out in late October. Staff is proposing to increase the general tax levy by 3.9%, with a 5.9% increase in the EDA tax levy and a 5.9% increase in the HRA tax levy, with a total tax impact of 4%. Mr. Jaunich provided an overview of past tax levies from 2012 to the present. Mr. Jaunich provided the Council four options for the Council to consider for the preliminary tax levy. The first option would hold both levies flat; the second option would increase the general fund levy by 3% and the debt levy by 0%; the third option would increase the general fund levy by 4.0% and the debt levy by 0%; and the fourth option would increase the general fund levy by 5.6% and the debt levy by 0%. Mr. Jaunich spoke about a 10-year tax rate trend and provided information on a tax rate comparison of Hutchinson to other regional centers, state-wide and county -wide cities. Mr. Jaunich provided a market value history which is a 5.9% increase from 2019 to 2020. Mr. Jaunich reviewed general fund revenues and how they are proposed to be increased and decreased, with an average of a 2.4% increase. Property taxes see an increase of 5.6%; other taxes increase 0.0%; licenses & permits decrease 10.6%; intergovernmental revenue decrease .9%; charges for service increase of 0.2%; no increase in fines & forfeitures, increase of 1.8% in miscellaneous revenue, and an increase of 2.1% in transfers -in. The general fund revenues include a 5.6% tax levy increase. $30,000 of this increase is due to the Uponor tax abatement which is a $15,000 decrease from 2020. There will be no more PILOT percentage increase from HUC. Permit fees are budgeted to have a reduction of $39,000. There is a $50,000 increase from the Liquor Revenue Fund with a debt fall off. There is a $30,000 increase from Water/Sewer Fund to fund equipment replacements. $20,000 of fund balance will be used from drug forfeiture funds for police training site improvements. There will be no change in the LGA amount. The City is in Year 3 of 5 of phasing out HSA funding from the self insurance fund. Mr. Jaunich noted that a 1% tax levy increase in the general fund is equivalent to $52,589. Mr. Jaunich then spoke about local government aid and explained that 49% of the City's LGA in 2021 has been allocated to the general fund with 51% going to the capital fund. The split in 2018 & 2019 was 46%/54%. Originally when LGA was split out of the general fund in 2011 it was split 40%/60%. The 2021 LGA is budgeted at the same level as 2020. The 2021 certified amount currently has an increase of $76,461 which will go to the capital projects fund if received. General fund expenses are proposed to increase 2.4%. Wages & benefits are increased 2.0%, supplies increased 3.6%, services & charges increased 2.6%, miscellaneous expenses increased 2.0%, transfers -out increased 3.0% and a 100% increase in capital outlay. Mr. Jaunich noted that the largest impact on the City's general fund expenses is associated with wages and benefits which includes costs for general performance increases and staff timing changes and minor shifts. There will be no increase to health insurance next year and no new positions or additions. The additions also include $30,000 for Uponor tax abatement, higher general liability costs, includes costs for a wage/compensation study, increased funding for equipment replacement from water/wastewater funds, inflation and other miscellaneous costs. The preliminary budget is currently balanced. Mr. Jaunich then reviewed expenditures from 2020 to 2021, historical general fund budget information and staffing levels. Mr. Jaunich reviewed the enterprise funds and their proposed increases/decreases. Mr. Jaunich noted that fund numbers include depreciation. He noted that the liquor fund continues to do really well and no more debt payments in the Liquor Fund. There are no proposed rate changes for garbage, water and sewer. There will be a slight rate increase in the stormwater rates. There will be a decrease in fund balances due to capital needs. There will be a transfer to the General Fund from the Water/Wastewater of $30,000 to help fund major equipment purchases. Additional budget factors include a $14.95 million capital improvement plan, no changes in staffing levels and currently no changes in service, staffing costs and capital needs are the biggest driver of the city's budget with staffing costs being the biggest reason behind the request of a tax levy increase, second year of Uponor tax abatement, no more HUC PILOT percentage increase and fund balances continue to remain healthy. Mr. Jaunich then briefly reviewed the debt management plan with a target debt levy of $2.6 million. The project limit continues at $1.9 million but low interest rates in recent years have allowed for higher project limits. After a 5% levy increase in 2015 and a 1% increase in 2016, staff is budgeting for a 0% increase for the fourth straight year and is not expecting a debt levy increase again until 2023. This plan does not include anything related to the new police station. Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $74,589, staff is proposing a preliminary City tax levy increase of 3.9% (5.6% increase in general fund), combined with the EDA, HRA and tax abatement levy increases, the total tax impact to Hutchinson residents will be the equivalent to a 4.0% increase, the current budget is balanced, the current proposed tax levy increase would have a small impact on property taxes due to the increase in value. Mr. Jaunich noted again that the State budget situation could have a major impact and there are still a lot of decisions that need to be made between now and the end of December. The biggest factors behind the levy increase are the standard wage and benefit increases ($185,615) and the secondary impacts of liability insurance ($31,400), additional supplies ($30,000) and the 2021 compensation study ($20,000). Additional supplies are mainly for auto repairs and some reclassification items. Council Member Czmowski expressed that he feels staff has done a great job at presenting a balanced budget, especially with the way things are in society and around the state. Council Member Cook asked several questions about various line item expenditures/revenues and perhaps using fund balance for some one-time expenses. Matt Jaunich explained that staff could provide scenarios to show how one-time use would affect the general fund tax levy. Council Members were generally in agreement with using fund balance for one-time expenses on a limited basis. Formal action of the preliminary budget will be taken at the September 22, 2020, Council meeting. The consensus of the Council was that they were okay with a 3.9% tax levy increase, but if it could be lowered that would be good too. 3. Adjournment Motion by Christensen, second by Sebesta, to adjourn the workshop at 5:15 p.m. Roll call vote taken: - Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=y�f 0"'NI Request for Board Action79 =- Agenda Item: Consideration for Approval to sell at Auction Surplus Property; Resolution #1521a Department: Compost LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Creekside's Compost and Refuse Funds each has one piece of surplus equipment: Compost Fund- COM P-090-H EQ 1996 Excel 60ft electric stacking conveyor S/N: 00090 Refuse Fund- 2001 Custom Built Power Pack S/N: P35OA878JFAB20-11 These two pieces of equipment have been under utilized in recent years. The 1996 conveyor is an electrically powered conveyor that was ran in series with the recently replaced screener earlier this year. That screener was the only power source for this conveyor. It is not intended to replace this conveyor into the foreseeable future. The Power Pack (electric over hydraulic) was custom built to power a walking floor trailer while in a building, to alleviate the need to run a truck indoors, when Creekside was serving as a transfer station for the City's municipal solid waste (MSW). Transferring of the City's MSW at Creekside hasn't taken place since the early 2000's, the unit has not been utilized since. The intent is to offer these units for sale at an upcoming Fleet & Government Services auction at Fahey Sales in Glencoe, MN in October. Proceeds from the sales will be credited back to the respective funds. BOARD ACTION REQUESTED: Declare COMP-090-HEQ and the Custom Built Power Pack as surplus equipment, approval of Resolution No.15211 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15211 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the Hutchinson Compost Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides, pursuant to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Compost Department has determined that it is in possession of surplus property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. 1996 Excel 60ft electric stacking conveyor Unit: COMP-090-HEQ S/N: 00090 2. 2001 Custom Built Power Pack S/N: P350A878JFAB20-11 Adopted by the City Council this 22nd day of September, 2020. APPROVED: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Conditional Use Permit for Fabrication Shop at 115 Erie Street SE Department: Planning LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Wildflower Properties, LLC is requesting a conditional use permit to allow a fabrication shop located at 115 Erie Street SE in an I/C zoning district. A Conditional Use Permitted is required for all uses in I/C zoning districts, as noted in Section 154.066 of the Zoning Ordinance. Staff gave an overview of the request to the Planning Commission. There were no questions. Nobody form the public spoke regarding this request. The Planning Commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15217 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A METAL FABRICATION SHOP AT 115 ERIE STREET SE IN AN I/C ZONING DISTRICT. FACTS 1. Wildflower Properties, LLC, is the owner of a parcel of land located at 115 Erie Street SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot Nine (9) and the North 62 feet of Lot Eight (8), Block Eighteen (18), Townsite of Hutchinson, South Half, Mcleod County, Minnesota. 3. Wildflower Properties has applied to the City for a conditional use permit to allow a metal fabrication shop in an I/C zoning district located at 115 Erie Street SE, Hutchinson MN. 4. The Planning Commission met on September 15, 2020, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on September 22, 2020, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. Findings of Fact — Resolution # 15217 115 Erie St. SE Conditional Use Permit Page 2 d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing a metal fabrication shop in an I/C zoning district, located at 115 Erie Street SE, Hutchinson MN is approved. Adopted by the City Council this 22nd day of September, 2020. ATTEST: Marc Sebora City Administrator Steven W. Cook Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 11, 2020, for September 15, 2020, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A FABRICATION SHOP AT 115 ERIE STREET SE IN THE I/C ZONING DISTRICT. Applicant: WILDFLOWER PROPERTIES, LLC CONDITIONAL USE PERMIT ALLOWING FABRICATION SHOP IN I/C ZONING DISTRICT Wildflower Properties, LLC is requesting a conditional use permit to allow a fabrication shop located at 115 Erie Street SE in an I/C zoning district. A Conditional Use Permitted is required for all uses in I/C zoning districts, as noted in Section 154.066 of the Zoning Ordinance. N * Indicates property described in this notice w ,.._, 115 w tJ,J I r. W LU Conditional Use Permit 115 Erie St. SE — Fabrication Shop Planning Commission — 9-15-20 Page 2 GENERAL INFORMATION Existing Zoning: I/C Industrial/Commercial Property Location: 115 Erie St. SE Lot Size: 16,905 sq. ft. Existing Land Use: Bus storage Adjacent Land Use And Zoning: R-3 Medium -High Density Residential, I/C Industrial Commercial Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: 2014 CUP for bus storage. Lumberyard before that. Applicable Regulations: Section 154.066 Conditional Use Permit: The Conditional Use Permit (CUP) is required for all uses in I/C zoning districts. The proposed use will be within a previously existing bus storage facility (before bus storage building was part of a lumberyard) at 115 Erie St. SE in Hutchinson. The proposed use of this building as a fabrication shop fits the intent of the I/C zoning district and the use of the surrounding properties. Nothing is proposed to be changed in regards to the exterior of the building or the parking around the building. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with other uses in the I/C zoning district. Conditional Use Permit 115 Erie St. SE — Fabrication Shop Planning Commission — 9-15-20 Page 3 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: I. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any remodeling/construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. 6. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. Sew Tuba Steel Rea� dc DdN L 1Rlekling Arse 48® power aPeel offloe Plasma Table ' HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Final Plat - West Elementary School Department: Planning LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a final plat for West Elementary School, which is a lot line adjustment to accommodate construction of the addition to West Elementary. Staff gave an overview of the request at the Planning Commission Meeting and there not any questions relative to the request. Nobody from the public spoke regarding the application. The Planning Commission unanimously recommended approval of the Final Plat. BOARD ACTION REQUESTED: Approval of Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15218 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR WEST ELEMENTARY LOCATED AT 805 AND 875 SCHOOL RD SW. FACTS 1. Independent School District 9423 is the owner of the lot located at 875 and 805 School Rd SW; and, 2. The subject property is legally described as: 14.64 AC OF SW1/4 SW1/4 Independent School District 9423 has applied for a 1 lot final plat, located at 875 and 805 School Rd SW, Hutchinson, MN, to be known as West Elementary School. 4. The Planning Commission met on September 15, 2020 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. c. Building permits will not be issued until the plat is recorded. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on September 22, 2020 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of West Elementary School subject to the following findings and conditions: a. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. c. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 6. The final plat request meets the following standards as required in Section 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW Findings of Fact — Resolution # 15218 West Elementary School Final Plat Page 2 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for West Elementary School is approved. Adopted by the City Council this 22nd day of September, 2020. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 11, 2020 for September 15, 2020 Planning Commission Meeting Application: CONSIDERATION OF FINAL PLAT — WEST ELEMENTARY SCHOOL Applicant: ISD 423 — Daron VanderHeiden FINAL PLAT — WEST ELEMENTARY SCHOOL Brief Description The applicant has submitted a final plat for West Elementary School, which is a lot line adjustment to accommodate construction of the addition to West Elementary. �t N Indicates property described in this notice fIG ItH- VE SW_ v a ,--875 -E om J 2 U - low tsar .. 'r — r f UP . _. zL cvr Final Plat West Elementary School Planning Commission — 9-15-20 Page 2 GENERAL INFORMATION Existing Zoning: R-2 — Medium Density Residential Property Location: 875 School Road SW. Lot Size: 13 Acres Existing Land Use: School Facility and Athletic Fields Adjacent Land Use: School and Churches Adjacent Zoning: R-2 Comprehensive Plan: Medium Density Residential Neighborhood Zoning History: The school has been on this site since it was originally developed. Applicable Regulations: City Code of Ordinances Sections 153.050 Transportation: Site will be accessed from School Road SW. Buses will access through the middle school property. Physical Characteristics: Relatively flat. Analysis: The final plat as presented, appear to meet the requirements of the subdivision and zoning ordinances. Lot Arrangement: The plat has one large lot that the school will be located on. Streets and Access: The streets are all in place. Cars will access the school site off School Road SW. Buses will access the site through the middle school property. Utilities and Easements The utilities and easements are all in place. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Final Plat West Elementary School Planning Commission — 9-15-20 Page 3 Recommendation: Staff recommends approval of the preliminary and final plats subject to the following conditions. 1. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. 2. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 3. Building permits will not be issued until the plat is recorded. WEST ELEMENTARY SCHOOL IEGEND INSTRUMENT OF DEDICATION o s'v ic[Ns ev �^ [asn iso58 ai [sic ano GRAPHIC SCALE �n �n. Mk.na. Hole n, tif�nneentn. to—wa. �"' snooi o,rn�i rvo nza n u�nne:o,n inaenene.n� smooi oirii� ,ee nwn.rc nr the ,ouow ne eg..mm ono r nn�ee DRIENTITION nn,lh. Pqe 30 1 h, NORTH sss.o3. . . . . . . . r 7 1-1 121 — — — — — — — — — — — — — — 111, d, SURVEYORS CERTIFICATE .. ......... .. LOT I 212. M, 5TITE 11 M11 BLOCK 1 1 —111 . .. . .......... . ............ ee,n,e me any n -0 1, lull D 1-1 lu,,e,,. M,,,ls,l, 11-- P,ml,d PLA ING COMMISSION d, n1 zoza L— — — — — — — — — —51 aeE We 0 ITI CO—L an11.1 on 11, 1, n1 —1. the Illy --il ,1 11, REG STRAR OF TITLES. MCLEOD COUNTY ,n. .... .. ..... . . . .. --d lo-v RF'OF— —ZOD COUNTY h Mend 1-1� I I., E. G. RHO SONS- INC, 1-711 Professional Land Surveyors HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Resolution No. 15219 - Appointing Election Judges for General Election Department: Administration LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The federal/state/local general election is being held November 3, 2020, at the Hutchinson Recreation Center located at 900 Harrington Street. In accordance with State law, cities must appoint election judges for this election by October 9, 2020. Attached is Resolution No. 15219 appointing election judges to serve at the general election. BOARD ACTION REQUESTED: Approve Resolution No. 15219 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15219 RESOLUTION APPOINTING JUDGES FOR THE 2020 GENERAL ELECTION WHEREAS, Chapter 204B, Section 204B.21, Subd. 2 of the Laws of Minnesota states that election judges for precincts in a municipality shall be appointed by the governing body of the municipality; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Election Judges for the General Election being held November 3, 2020, are hereby appointed in accordance with the attached list. 2. Be It Further Resolved that the Hutchinson Election Administrator is with this authorized to make any substitutions or additions as deemed necessary. Adopted by the City Council this 22" d day of September, 2020 Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator GENERAL ELECTION NOVEMBER 3, 2020 ELECTION JUDGES BETTY BRANDT** JANET CONNER DYSON DAHL CAROL DWINNELL JOE ELTGROTH NOELLE EVELAND KEAGEN EVERSON BIANCA GARCIA JOHN GREIN GREG HANSON CAROL M. JOHNSON ROB KUENZI PEGGY KWITEK VANESSA LAHR JEANNE LANGAN MARK LEWANDOWSKI* CALYN LIESTMAN NANCY NACKERUD** ELAINE NAKOS STEPHANIE NELSON JULIE NORTROM JOHN F. OLSEN III KEAGAN PETERSEN GLADYS PILGRIM CATHY PRELLWITZ* ANGIE RADKE* LINDA RUZICKA** ELI SCHAUER ROGER SCHMITZ JOLLY STUEMKE TOM WIRT *indicates head judge **indicates assistant/co-head judge HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Massage License - Angela Brandel, Vita Nova, LLC Department: Administration LICENSE SECTION Meeting Date: 9/22/2020 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Angela Brandel of Vita Nova, LLC has submitted a massage license application into administration for review and processing. The application is for Ms. Brandel to provide massage services at her business located at 135 Third Avenue SE. A background check was completed of Ms. Brandel and the police department does not object to the issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing massage license to Angela Brandel of Vita Nova, LLC to provide massage services at 135 Third Avenue SE Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: � 1 111 Hassan Street Southeast Hutchinson, W 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson Application for Massage Service License (Under Ordinance No. 119) Business Information Vita Nova, LLC Business Name 135 3rd Ave SE Business Add r ss Commercial F— 3 Zoning District *verify the proposed use is allowed in this coning district Corporate Information (if applicable License Fee: $175 Operating Year: 952-237-1063 Phone Number Hutchinson MN 55350 City State Zip Corporate Name Phone Number Corporate .Address City State Zip Owners)/Corporate officer(s) (list names and addresses of all persons have a beneficial interest in the business/eo oration) Name: Angela Brandel 1267 Denver Ave SE Hutchinson MN 55350 Address City State Zip Name: Address list additional owner(s Name: Address erators ilist all individuals involved in Zi Name: Angela Brandel 1267 Denver Ave SE Name: Address City State on a separate sheet of paper City services) Hutchinson City Address Ully list additional operators on a separate sheet of paper State MN 55350 State Zip State Zip City of Hutchinson Application for Massage Service Page 2 of S Describe Nature of Massage Business and Massa a Services Offered I will be offering relaxation, clinical, and therapeutic massage sessions along with specialty sessions such as Craniosacral, Sports Massage to start. I am looking at adding Scar Tissue and Neuomuscular techniques as well within the next 2 years. Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section 119.07 of Hutchinson ON Code) Farmer's Insurance Jason Kochevar Insurance Company Agent's Name 3350 Annapolis Ln N Plymouth MN 55447 Address City State Zip 763-390-4714 763-390-4747 Fax Number Phnnv Nvmher Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ YES X NO If yes, state nature of offense and punishment or penalty therefore: Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural person who is a resident of the City". Please com)lete the following confirmin � com li mce with this ordinance) Angela Brandel 952-237-1063 Manager Name Phone Number 1267 Denver Ave SE Manager Address Hutchinson City MN 55350 State Zip Checklist (all items must be checked "yes" in order for the application to be processed The following items need to be completed and/or attached in order for the application to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: ® yes ❑ no Application fee paid in full (check or money order): ® yes ❑ no Application completed in full and signed: 0 ves ❑ no City of Hutchinson Application for Alassage Service Page 3 of 5 I hereby certify that i have completely filled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1000 00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature of Applicant Angela Brandel Print Name /no Date Owner/Manager Title NOTE. No application will be forwarded to the City Council unless received one week prior to the regular Council meeting, filled out in completion, and fee payment is attached. Internal Use Only Zoning/ Building: iapproved Fire approved ❑denied Notes: ❑ denied Notes: Police A approved City Council ❑ approved H:Licenses/Apph cations/Ma age. doc ❑ denied Notes: ❑ denied Notes: City of Hutchinson Application for Afassage Service Page 5 of 5 MASSAGE ESTABLISHMENT Ordinance 119.06 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the following confirming the above. Establishment Information Vita Nova, LLC Establishment Name 135 3rd Ave SE Hutchinson Establishment Address City owner/Cor orate Information Angela Brandel Owner/Corporate Name 1267 Denver Ave SE Owner/Corporate Address Manager Information Angela Brandel - Manager Name 1267 Denver Ave SE Manager Address Hutchinson City Hutchinson City 952-237-1063 Phone Number MN 55350 State Zip 952-237-1063 Phone Number MN 55350 State Zip 952-237-1063 Phone Number MN 55350 State Zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. of owner or authorized officer or establishment Z" 6 -OD Dale HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Short -Term Gambling License - Hutchinson Wrestling Club Department: Administration LICENSE SECTION Meeting Date: 9/22/2020 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Wrestling Club, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on June 1, 2021, at Main Street Sports Bar. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Wrestling Club on June 1, 2021. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 11 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at'least 30 days before event in order to be considered ,C1 Short Term Date(s) J ULAe `�,®'L� Fee: $30.00 Month/Dal/Year—Month/Dat/Year erg.aniization Information Name `iC'r CGS �rn_�� 7Dr�1 f �JC -- Address where regular meet�ing are held Federal or State ID / l/7 5-2/6 City 3Zo-S-'R 3 - 76 Phone Number /�N. Ss-Tsv State Zip Day and time of meetings? bt7 y� Even i n � Is this organization organized under the laws of the State of Minnesota? Xyes ❑ no _ How long has the organization been in existence. % How may members in the organization? What is the purpose of the organization?U �► t �S Q' �� $'TC i 1 In whose custody will organization records be kept? nd wS 3 Zo Name Phone Number So''�C Address Citi State Zi_ Duly Authorized Officer of the Organization tntormation True Name Phone Number Residence A dress City State Zip Date of Birth: / 'I Place of Birth: aD Month/day/year City State Have you ever been convicted of any crime other than a traffic y offense`? El yes jq no If yes, explain: _ _..........._ City of Hutchinson Application for Gambling Devices License Page Z of 3 ...Lk'ea AVD11.nti0ms iiumLSuig ik7 i:+.'a.:in under Minnesota Statute p ndrew . _C`Oe5r o 5 ?2.t7 -ST 3- 76 /-!r— True Name Phone Number Residence Address _ City State Zip , / Date of Birth; 03 / 2 Li r q7 Place of Birth: � U fCh th.50r'? � `v — _.......... _._._ _ Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ano If yes, explain: How long have you been a member of the organization? Game Information Location #1� p l' V � c,i,j _5 �,-e r 1 �''orl S (P_ a r _ 32o -S�s ? _ 2 76 D f M Name of location where game will be played Phone Number I�rf� �s i. /il ___ !-r✓xpt�t%lSr�'� V SS S _ Address of location where game will be played 1 City State zip Date(s) and/or day(s) gambling devices will be used: _(V ;/ -20 2 _ through ~� _ AM i AM Hours of the day gambling devices will be used: From �'% _ To r Maximum number of player: (1 tno WPi Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes io If yes, will a charce be made for such refreshments? ❑ yes ❑ no ; Game Information�w� Location #2 Name of location where game will be played m Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: From = Phone Number City State through AM pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If gyres, will a charge be made for such refreshments? ❑ ves �0 no AM City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (if necessati3, list additional names onLe2arate sheet) _ rl^ar u 7��eh5----- _ !c5�'� CST` ............ Name Title _ q(7-0 1h 57 _:Tc; r) S S3 q Residence Address City State Zip GL kec✓S Sic CC/ -ra r Name �7115 :.a rye, 14V -e Residence Address Name Title S'TPw�rJ � /✓ S S� 8.S ` � City State Zip Title Residence Address Cite State Officers or Other Persons Paid for Services Information (if se necessary, list additional names on rate sheet) — .._ Name Title �~ Residence Address - __ ......... ........ _... ... .... Name Residence Address Name Residence Address�� City State Zip I Title City State Zip i Title Cite _State Zip_ Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Ryes ❑ no� Authorized Officer I yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. w Signature oau o ed officer T o organization to Jf ofgambling manager of organization City Council ❑ approved ❑ denied Notes: Date CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/9/20 - 9/22/20 Check Date ---------------------------------------------------------------------------------------------------- 09/11/2020 Check EFT1295 Vendor Name - EFTPS Description ----------------------------------------------------------------------- Payroll 8/23/20 - 9/5/20 Amount ------------------------ 65,274.70 09/11/2020 EFT1296 Child Support Payroll 8/23/20 - 9/5/20 577.29 09/11/2020 EFT1297 M N Dept of Revenue Payroll 8/23/20 - 9/5/20 12,502.55 09/11/2020 EFT1298 Provident Life Payroll 8/23/20 - 9/5/20 612.34 09/11/2020 EFT1299 PERA Payroll 8/23/20 - 9/5/20 54,438.53 09/11/2020 EFT1300 TASC-Flex Payroll 8/23/20 - 9/5/20 1,491.70 09/11/2020 EFT1301 TASC-H S A Payroll 8/23/20 - 9/5/20 13,574.13 09/11/2020 EFT1302 ICMA Payroll 8/23/20 - 9/5/20 3,308.52 09/11/2020 EFT1303 VOYA Payroll 8/23/20 - 9/5/20 330.00 09/11/2020 EFT1304 MNDCP Payroll 8/23/20 - 9/5/20 350.00 09/11/2020 212320 NCPERS Payroll 8/23/20 - 9/5/20 336.00 09/11/2020 212321 HART Payroll 8/23/20 - 9/5/20 602.54 09/22/2020 212322 A R ENGH HEATING & AIR CONDITIONING SERVER ROOM MINI SPLIT - HATS 118.75 09/22/2020 212323 A.M. LEONARD INC RAKES - STREETS 50.80 09/22/2020 212324 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 60.56 09/22/2020 212325 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE DEPT 60.92 09/22/2020 212326 ACE HARDWARE - 1825 SPRAY PAINT & KEYS - POLICE 24.17 09/22/2020 212327 ACE HARDWARE - 6762 EQUIPMENT PARTS - COMPOST 35.39 09/22/2020 212328 ALBERTS, LESLIE REIMB: ISI SAFE SPORT CERTIFICATION -ARENA 170.00 09/22/2020 212329 ALPHA WIRELESS SEPT MAINTENANCE - POLICE 794.75 09/22/2020 212330 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 141.84 09/22/2020 212331 AMERIPRIDE SERVICES 9/7 CLEANING SERVICES - LIQUOR HUTCH 159.18 09/22/2020 212332 ANDERSON, REBECCA REFUND: DEPOT RENTAL 55.00 09/22/2020 212333 ANIMAL MEDICAL CENTER ON CROW RIVER AUG PROCESSING/BOARDING FEES - POLICE 803.00 09/22/2020 212334 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 644.15 09/22/2020 212335 AUTO VALUE -GLENCOE MISC EQUIPMENT PARTS - HATS 929.09 09/22/2020 212336 B & C PLUMBING & HEATING INC VARIOUS REPAIRS & TESTING - MULTIPLE DEPTS 935.14 09/22/2020 212337 BARKEIM, AL DECORATIVE FURNITURE - SENIOR CENTER 125.00 09/22/2020 212338 BCA BACKGROUND CHECK FOR NEW EMPLOYEE - MV 33.25 09/22/2020 212339 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 1,196.08 09/22/2020 212340 BENEFIT EXTRAS INC COBRA FEES 60.00 09/22/2020 212341 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 390.87 09/22/2020 212342 BLUE VALLEY SOD MULITPLE PEAT DELIVERIES -COMPOST 4,500.00 09/22/2020 212343 BRAUN INTERTEC CORP SGRADERDCORRIDORIMPRV- STREETS 3,399.50 09/22/2020 212344 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 15,945.34 09/22/2020 212345 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 147.96 09/22/2020 212346 BUREAU OF CRIM. APPREHENSION NEW EMPLOYEE FINGERPRINTS 33.25 09/22/2020 212347 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 42,544.82 09/22/2020 212348 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 624.00 09/22/2020 212349 CARS ON PATROL SHOP LLC VARIOUS REPAIRS & TOW SERVICES - POLICE 1,472.50 09/22/2020 212350 CASH DRAWER #4 PETTY CASH RECONCILIATION 23.92 09/22/2020 212351 CASH WISE FOODS SUPPLIES FOR ELECTION DAY 307.26 09/22/2020 212352 CENTRAL HYDRAULICS REPAIRS & PARTS - MULTIPLE DEPTS 3,658.72 09/22/2020 212353 CENTRAL MCGOWAN REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 518.12 09/22/2020 212354 CHRISTIAN,JILL REFUND: CAMPGROUND 65.00 09/22/2020 212355 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 181.47 09/22/2020 212356 CLARKE ENVIRONMENTAL MOSQUITO MANAG AUGUST MOSQUITO MGMT SERVICE 7,969.59 09/22/2020 212357 COLDSPRING NICHEFRONT-CEMETERY 262.00 09/22/2020 212358 CORE & MAIN LP REPAIRS & PARTS - WTP 6,424.55 09/22/2020 212359 CREEKSIDE SOILS BITCON: PARKS 75.18 09/22/2020 212361 DELL MARKETING L.P. COMPUTER EQUIPMENT/SUPPLIES - MULTIPLE DEPTS 4,339.78 09/22/2020 212362 DIMLER, KYLE REIMB: SAFETY FOOTWEAR - BLDG INSPECTION 157.99 09/22/2020 212363 E.J. MAYER INC MR INVOICE OVERPAYMENT 20.00 09/22/2020 212364 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS- MULTIPLE DEPTS 1,009.71 09/22/2020 212365 ECOLAB PEST ELIMINATION RODENT PROGRAM -COMPOST 167.17 09/22/2020 212366 FARM -RITE EQUIPMENT EQUIPMENT PARTS & RENTALS - MULTIPLE DEPTS 4,125.22 09/22/2020 212367 FASTENAL COMPANY REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS 425.27 09/22/2020 212368 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING FOR EMPLOYEES 48.08 09/22/2020 212369 FOSTER MECHANICAL VARIOUS REPAIRS & SERVICING - MULTIPLE LOCATIONS 1,368.50 09/22/2020 212370 GAVIN, JANSSEN & STABENOW, LTD AUGUST SERVICES - LEGAL 3,300.00 09/22/2020 212371 GRAINGER TUBING - WWTP 22.14 09/22/2020 212372 HACH COMPANY AMMONIA, NITRATE - WWTP 398.68 09/22/2020 212373 HAGER JEWELRY INC. J BECK NAMEPLATE- IT 20.50 09/22/2020 212374 HANSEN TRUCK SERVICE LADDER/TANKER REPAIRS - FIRE DEPT 897.65 09/22/2020 1212375 1 HANSON & VASEK CONSTRUCTION 12020 CONCRETE REPAIRS -STREETS 725.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/9/20 - 9/22/20 Check Date ---------------------------------------------------------------------------------------------------- 09/22/2020 Check 212376 Vendor Name - HENNEN EQUIPMENT, INC. Description ----------------------------------------------------------------------- KOMPTECH TURNER: ROUTINE SERVICE -COMPOST Amount ------------------------ 2,206.69 09/22/2020 212377 HERC-U-LIFT INSTALL POTHOLE SWITCH, DECALS -ARENA 460.33 09/22/2020 212378 HILLYARD/ HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 587.53 09/22/2020 212379 HOTSYMINNESOTA.COM QDISC -WWTP 36.20 09/22/2020 212380 HUTCHFIELD SERVICES INC SEPT JANITORIAL SERVICES - HATS 1,415.00 09/22/2020 212381 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 7,676.05 09/22/2020 212382 HUTCHINSON HEALTH TESTING - MULTIPLE DEPTS 41.00 09/22/2020 212383 HUTCHINSON HEALTH CARE SEPT 2020 CAM - EVENT CENTER 2,361.67 09/22/2020 212384 HUTCHINSON LEADER AUGUST ADVERTISING - MULTIPLE DEPTS 2,392.66 09/22/2020 212385 HUTCHINSON UTILITIES UTI LITI ES 8/1 - 9/1'20 66,802.40 09/22/2020 212386 HUTCHINSON WHOLESALE #1550 REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS 443.61 09/22/2020 212387 HUTCHINSON WHOLESALE #1551 EQUIPMENT PARTS - COMPOST 92.93 09/22/2020 212388 HUTCHINSON, CITY OF STORM DRAINAGE 8/1- 8/31'20 6,427.54 09/22/2020 212389 1 & S GROUP, INC. REC CENTER IMPRV - SERVICES THRU 8/31/20 2,500.00 09/22/2020 212390 I.M.S. SHARPENING SERVICE 9/4 CATCH BASIN REPAIR - STORM WATER 2,800.00 09/22/2020 212391 IDEAL SERVICE INC PREVENTATIVE MAINT ONVFD'S -WWTP 1,905.00 09/22/2020 212392 INGSTAD BROADCASTING ADVERTISING - LIQUOR HUTCH 801.00 09/22/2020 212393 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 43.58 09/22/2020 212394 J & B PALLET, LLC PALLETS - COMPOST 4,984.00 09/22/2020 212395 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 16,313.51 09/22/2020 212396 JSTTRUCKING INC MULTIPLE CREEKSIDE FREIGHT 4,560.00 09/22/2020 212397 JUUL CONTRACTING CO VARIOUS REPAIRS- MULTIPLE PROJECTS 20,936.45 09/22/2020 212398 KAHNKE BROTHERS NURSERY TREES -STREETS 1,788.30 09/22/2020 212399 KASHUBA, ROBIN SEWER SERVICE REPAIR 1,292.50 09/22/2020 212400 KERI'S CLEANING & HANDYMAN SERVICES AUG CLEANING CC, LIB, SR DINING 2,634.86 09/22/2020 212401 KIESLER'S POLICE SUPPLY INC. SUPER SOCK BEAN BAG ROUNDS - POLICE 358.60 09/22/2020 212402 KOHLS SWEEPING SERVICE AUGUST PILING CONCRETE, HAULING -COMPOST 2,110.00 09/22/2020 212403 KOSEK, JEFF & TAMELA PERM DRAINAGE & UTILITY EASEMENT AGMT 13,538.00 09/22/2020 212404 L & P SUPPLY CO MOWER BLADES - WWTP 77.49 09/22/2020 212405 LEAGUE OF MN CITIES 2020-2021 MEMBERSHIP DUES 13,164.00 09/22/2020 212406 LEAGUE OF MN CITIES -INS TRUST Q4 2020 WORKER COMP PREMIUM 74,771.00 09/22/2020 212407 LITCHFIELD BUILDING CENTER TRAINING SITE SUPPLIES - FIRE 196.95 09/22/2020 212408 LITE ELECTRIC INC UPDATE LIGHTING - REC CENTER PROJ 4,022.50 09/22/2020 212409 LOCATORS & SUPPLIES MARKING PAINT & STICKS - WATER 135.30 09/22/2020 212410 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 49,817.17 09/22/2020 212411 LOGIS SEP APPL SUP-GIS BASE 9,076.95 09/22/2020 212412 LYNDE & MCLEOD INC. AUGUSTYARDWASTE - COMPOST 221.97 09/22/2020 212413 MARCO TECHNOLOGIES, LLC CISCO MERAKI 3 YR LICENSE -AIRPORT 1,733.16 09/22/2020 212414 MARCO TECHNOLOGIES, LLC 8/20 - 9/20'20 CONTRACTS 1,792.08 09/22/2020 212415 MATHESON TRI-GAS INC HIGH PRESSURE - WWTP 23.72 09/22/2020 212416 MAYTAG LAUNDRY & CAR WASH 8/24 LAUNDRY SERVICES - EV CTR 108.16 09/22/2020 212417 MCLEOD COUNTY AUDITOR -TREASURER 2ND HALF PROPERTY TAXES - ENTERPRISE CENTER 10,879.00 09/22/2020 212418 MEDICA OCTOBER MEDICAL INSURANCE 141,940.86 09/22/2020 212419 MEEKER WASHED SAND & GRAVEL SAND -COMPOST 9,173.81 09/22/2020 212420 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 464.18 09/22/2020 212421 MINI BIFF VARIOUS RENTALS- PARKS 67.32 09/22/2020 212422 MINNESOTA CHIEFS OF POLICE PERMITS TO ACQUIRE A HANDGUN - POLICE 112.50 09/22/2020 212423 M I N N ESOTA CO NTRO L SYSTE MS LLC REPAIR: BREAKER POWERING TRIPPED - CC 400.00 09/22/2020 212424 MINNESOTA DEPT OF LABOR & INDUSTRY PRESSURE VESSEL INSPECTION - POLICE 10.00 09/22/2020 212425 MINNESOTA DEPT OF MOTOR VEHICLE 2020 DODGE RAM #9521 REGISTRATION FEES 1,281.47 09/22/2020 212426 MINNESOTA DEPT OF MOTOR VEHICLE 2020 DODGE RAM #9520 REGISTRATION FEES 1,281.47 09/22/2020 212427 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 477.00 09/22/2020 212428 MOTION PICTURE LICENSING CORPORATIO 10/13/20 - 10/13/21 MPLC UMBRELLA LICENSE - SR CTR 346.23 09/22/2020 212429 MPH INDUSTRIES INC STREET SCOUT TRAILER - POLICE 6,458.00 09/22/2020 212430 MRPA MRPA CONFERENCE - PRCE 600.00 09/22/2020 212431 MUCHOW, CHAD REIMB: SAFETY FOOTWEAR - ENG 157.69 09/22/2020 212432 MYGUY INC. LEASE BLENDCO TANK -HATS 30.00 09/22/2020 212433 NELSON,JUDD PURCHASE OF SLAPSHOT SCULPTURE 6,900.00 09/22/2020 212434 NICOLE ROTHERING EVENT CANCELLED DUE TO LOW ENROLLMENT - PARKS 42.00 09/22/2020 212435 NORTH CENTRAL INTERNATIONAL BRAKE CHAMBERS - STREETS 142.89 09/22/2020 212436 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - MULTIPLE DEPTS 245.28 09/22/2020 212437 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS- HATS 837.60 09/22/2020 212438 NUVERA SEP PHONE SERVICES 6,025.22 09/22/2020 212439 O'REILLY AUTO PARTS REPAIR & MAINT SUPPLIES - PARKS 170.09 09/22/2020 1212440 IOFFICE DEPOT ITISSUES, TAPE - HATS 113.24 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/9/20 - 9/22/20 Check Date ---------------------------------------------------------------------------------------------------- 09/22/2020 Check 212441 Vendor Name - PAVEMENT RESOURCES Description ----------------------------------------------------------------------- PAVEMENT REPAIR - STREETS Amount ------------------------ 3,500.00 09/22/2020 212442 PEN & INC. NEW CREEKSIDE GRAPHICS 12,252.01 09/22/2020 212443 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING 1,545.60 09/22/2020 212444 PEOPLEREADY INC CREEKSIDE TEMPORARY STAFFING 4,718.42 09/22/2020 212445 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 15,508.24 09/22/2020 212446 PLOTZ, GINA REISSUE OF PAST ICE SHOW EXPENSE REIMB 36.95 09/22/2020 212447 PLOTZ, GINA REISSUE OF PAST ICE SHOW EXPENSE REIMB 43.93 09/22/2020 212448 POKORNOWSKI TRUCKING, LLC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 4,125.00 09/22/2020 212449 POSTMASTER OCTOBER SR NEWSLETTERS 132.00 09/22/2020 212450 PREMIUM WATERS SEPT SERVICE - PARKS 8.00 09/22/2020 212451 PUCHALSKI, TIMOTHY OR DEANNA MAILBOX DAMAGE - STREETS 275.00 09/22/2020 212452 QUADE ELECTRIC LAMPS - WATER 38.00 09/22/2020 212453 QUALITY FORKLIFT SALES & SERV INC 8/27 SERVICE/REPAIR - COMPOST 2,007.44 09/22/2020 212454 QUILL CORP OFFICE SUPPLIES- MULTIPLE DEPTS 145.89 09/22/2020 212455 REINER ENTERPRISES INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 12,196.40 09/22/2020 212456 RUNNING'SSUPPLY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 326.68 09/22/2020 212457 SALAZAR, MICHAEL REIMB: FOOTWEAR - POLICE 152.98 09/22/2020 212458 SECURITY COIN & PAWN MR INVOICE OVERPAYMENT 162.00 09/22/2020 212459 SHERWIN WILLIAMS PAINT- REC BLDG 906.20 09/22/2020 212460 SIBLEY COUNTY COURT ADMINISTRATOR POLICE BAIL REIMB 200.00 09/22/2020 212461 SIMONSON LUMBER CO LUMBER- PARKS 211.01 09/22/2020 212462 SITEONE LANDSCAPE SUPPLY EMERGENT, HERBICIDE, INSECTICIDE - PARKS 1,578.39 09/22/2020 212463 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 492.30 09/22/2020 212464 SOLUS LED LED FLAT PANELS - MULTIPLE DEPTS 228.00 09/22/2020 212465 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 32,328.47 09/22/2020 212466 STANDARD PRINTING-N-MAILING VARIOUS POSTAGE & SHIPPING FEES 2,905.29 09/22/2020 212467 STAPLES ADVANTAGE OFFICE SUPPLIES- MULTIPLE DEPTS 211.21 09/22/2020 212468 STORM TRAINING GROUP OCT 19-23 FIT SAFETY TRAINING - POLICE 799.00 09/22/2020 212469 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 9,140.00 09/22/2020 212470 SUN LIFE FINANCIAL SEPTEMBER DENTAL CLAIMS & ADMIN FEES 9,129.00 09/22/2020 212471 TALKPOINT TECHNOLOGIES INC HEADSETS -POLICE 249.95 09/22/2020 212472 THOMPSON, MITCHELL REIMB: SAFETY FOOTWEAR - STREETS 165.75 09/22/2020 212473 THOMSON REUTERS-WEST AUG WEST INFO CHARGES - LEGAL 1,216.05 09/22/2020 212474 TRI COUNTY WATER SEPT BOTTLE WATER DELIVERY- MULTIPLE DEPTS 216.90 09/22/2020 212475 UNITED FARMERS COOP MID -GRADE LEAD FREE 89 - HATS 15,322.41 09/22/2020 212476 UNUM LIFE INSURANCE CO OF AMERICA SEPTEMBER LIFE & LTD INSURANCE 2,727.47 09/22/2020 212477 VERIZON WIRELESS JUL 24 -AUG 23, 2020 PHONE SERVICES 7,367.89 09/22/2020 212478 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 21,593.95 09/22/2020 212479 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 511.35 09/22/2020 212480 VIVID IMAGE VARIOUS SERVICES - MULTIPLE DEPTS 1,760.00 09/22/2020 212481 WASTE MANAGEMENT OF WI -MN 8/16-8/31'20 RESIDENTIAL REFUSE 7,640.69 09/22/2020 212482 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 750.97 09/22/2020 212483 WEST CENTRAL SANITATION INC. AUGUST RESIDENTIAL REFUSE 48,730.28 09/22/2020 212484 WEST CENTRAL SHREDDING 240 LBS PAPER SHREDDING - POLICE 48.00 09/22/2020 212485 WHITEWATER CDJR OF ST CHARLES 2020 JEEP GRAND CHEROKEE 4X4 - ENG 25,969.00 09/22/2020 212486 WICHMANS HARDSCAPES LLC 2020 TREE PLANTING -STREETS 10,105.00 09/22/2020 212487 WILSON'SNURSERY INC TREES -STREETS 452.65 09/22/2020 212488 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,585.25 09/22/2020 1212489 WM MUELLER&SONS 3/8" FINE ASPHALT 6.5%-STREETS 166,626.07 Total - Check Register A: $ 1,205,513.86 Department Purchasing Card Activity - August 2020 Date Dept Vendor Name Description Amount 08/03/2020 PLANNING AMAZON Water filter for refrigerator 47.84 08/03/2020 PLANNING AMAZON Ice guide for refrigerator 34.18 08/06/2020 PLANNING DEPARTMENT OF LABOR&INDUSTRY License fees 65.00 08/18/2020 PLANNING CASH WISE FOODS Paper towels 38.45 08/19/2020 PLANNING ELECTRIC EEL MFG CO INC Drain cleaning supplies 70.00 08/07/2020 PARK AND REC AMAZON Paper Shredder 285.50 08/11/2020 PARK AND REC AMAZON Index Cards 5.18 08/12/2020 PARK AND REC TRACFONE Tracfone for Senior Tours 109.96 08/28/2020 PARK AND REC AMAZON Flag Football Belts 69.98 08/28/2020 PARK AND REC EPIC SPORTS, INC. Soccer Shins 69.47 08/31/2020 PARK AND REC WAL-MART Indoor Playground Supplies 132.65 08/03/2020 CREEKSIDE CASH WISE FOODS Office coffee 11.58 08/03/2020 CREEKSIDE CASH WISE FOODS Break room coffee 11.59 08/03/2020 CREEKSIDE AMAZON Bagging Bldg radio 176.99 08/12/2020 CREEKSIDE SPS COMMERCE July 2020 SPS fees for United Hardware, Bomgaars 279.40 08/25/2020 CREEKSIDE AMAZON Walking floor trailer parts 39.88 08/26/2020 CREEKSIDE AMAZON 4GB flash drive 5.49 08/31/2020 CREEKSIDE AMAZON Walking floor trailer parts 19.35 08/31/2020 CREEKSIDE AMAZON Walking floor trailer parts 13.66 08/05/2020 FINANCE AMAZON 3 packs of finger moisteners - Elections 19.52 08/10/2020 FINANCE AMAZON Spindle holder for Receipts - Elections 28.00 08/18/2020 FINANCE AMAZON City Center copy paper 9.99 08/19/2020 FINANCE AMAZON City Center colored copy paper 9.16 08/24/2020 FINANCE AMAZON Legal - writing pads 10.55 08/24/2020 FINANCE AMAZON COVID-disposablefacemasks 139.56 08/27/2020 FINANCE AMAZON DMV - thermal paper rolls 39.40 08/28/2020 FINANCE AMAZON COVID - disinfectant wipes for IT 43.99 08/03/2020 LIQUOR HUTCH FACEBOOK Facebook advertising 17.03 08/06/2020 LIQUOR HUTCH MENARDS HUTCHINSON Misc cleaning supplies 32.90 08/06/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Weed killer 7.59 08/13/2020 LIQUOR HUTCH MENARDS HUTCHINSON Spray bottles for cleaning 14.15 08/14/2020 LIQUOR HUTCH MENARDS HUTCHINSON Misc cleaning supplies 16.67 08/14/2020 LIQUOR HUTCH AMAZON Handwash for entry 94.92 08/17/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Monthly POS fee 213.75 08/21/2020 LIQUOR HUTCH RETAIL INFORMATION TEC Tech support fee for credit card terminal exchange after failui 30.00 08/24/2020 LIQUOR HUTCH AMAZON Vinyl gloves 37.90 08/24/2020 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Email blast advertising 70.00 08/31/2020 LIQUOR HUTCH MENARDS HUTCHINSON Misc store supplies 21.94 08/31/2020 LIQUOR HUTCH MENARDS HUTCHINSON Misc store supplies 3.71 08/31/2020 LIQUOR HUTCH ACE HARDWARE - 1315 Batteries for door chime 6.59 08/03/2020 PUBLIC WORKS AMAZON WTP gas detector 30.83 08/03/2020 PUBLIC WORKS AMAZON WTP multigas detector 679.00 08/03/2020 PUBLIC WORKS AMAZON WTP face masks 79.96 08/10/2020 PUBLIC WORKS AMAZON WTP face shields 49.00 08/12/2020 PUBLIC WORKS PAYPAL WWTF Ditch Blower 1,139.00 08/12/2020 PUBLIC WORKS AMAZON WTP gas detector refund (30.83) 08/13/2020 PUBLIC WORKS GEMPLER'S INC WTP Nitrile Gloves 191.89 08/13/2020 PUBLIC WORKS POLLUTION CONTROL AGENCY Project permit 400.00 08/14/2020 PUBLIC WORKS IDEAL SURPLUS SALES WWTF Ditch Blower 725.00 08/18/2020 PUBLIC WORKS EBAY Communications Control Wire 89.00 08/19/2020 PUBLIC WORKS DEPARTMENT OF LABOR & INDUSTRY WW License Fee - Deb P. 20.00 08/20/2020 PUBLIC WORKS EBAY Lockout Clasps 25.26 08/20/2020 PUBLIC WORKS PAYPAL Lockout Clasps 18.40 08/25/2020 PUBLIC WORKS SHERRILLTREE Forestry safety equipment 274.85 08/28/2020 PUBLIC WORKS DEPARTMENT OF LABOR & INDUSTRY Water Operator License - Mike L. 20.00 08/10/2020 ADMIN WM SUPERCENTER Food and Supplies for Primary Election 161.64 08/21/2020 ADMIN MNEFILE Ulland Filing Fees 75.00 08/21/2020 ADMIN MNEFILE Ulland Filing Fees 5.00 08/27/2020 ADMIN INTAB LLC Crowd Control Supplies for Election 1,247.20 08/07/2020 EDA TARGET Batteries for thermostat 10.24 08/10/2020 EDA U OF M CONTLEARNING U of M Extension BRE course 225.00 08/11/2020 EDA LOGMEIN GOTOMEETING GoToMeeting monthly service fee 51.27 08/20/2020 EDA WAL-MART Condiments for monthly board meetings 5.76 08/28/2020 EDA SUBWAY Lunches for EDA Board meeting 70.51 08/04/2020 POLICE EVENT TASER Taser Instructor Course 299.00 08/10/20201 POLICE I PHILIPS MEDICAL SYSTEMS IAED Pads 1 43.55 Department Purchasing Card Activity - August 2020 Date Dept Vendor Name Description Amount 08/10/2020 POLICE PHILIPS MEDICAL SYSTEMS AED Pads 43.55 08/17/2020 POLICE MESSAGEMEDIA USA, INC. Group texting service 34.83 08/21/2020 POLICE AMAZON Case file stickers 14.95 08/24/2020 POLICE AMAZON Seam ripper and thread 7.99 08/26/2020 FIRE MINNESOTA FIRE SERVICE CERTIF BOARD Firefighter Certification for multiple firefighters. 175.00 08/03/2020 IT AMAZON Signature pad for Shannon Schermann 131.99 08/04/2020 IT NEWEGG Hard drives for NAS 1,197.32 08/04/2020 IT NEWEGG Hard drives for NAS 50.95 08/04/2020 IT NEWEGG Hard drives for NAS 42.46 08/04/2020 IT NEWEGG Hard drives for NAS 67.93 08/04/2020 IT NEWEGG Hard drives for NAS 110.39 08/04/2020 IT NEWEGG Hard drives for NAS 101.90 08/04/2020 IT NEWEGG Hard drives for NAS 501.01 08/04/2020 IT PAYPAL League Line Up site 299.95 08/05/2020 IT BESTBUY Electronic bulletin board for Motor Vehicle Covid fund TV 234.99 08/05/2020 IT AMAZON Batteries for UPS at Liquor Hutch 46.89 08/05/2020 IT AMAZON Electronic bulletin board for motor vehicle Covid fund MV Mi 269.99 08/05/2020 IT NEWEGG Refund for tax exempt status (6.09) 08/05/2020 IT NEWEGG Refund for tax exempt status (22.44) 08/06/2020 IT BESTBUY Electronic Bulletin Board for MV Mount Covid 49.99 08/07/2020 IT TARGET USB Drives 7.54 08/07/2020 IT BESTBUY USB Drives for IT 69.90 08/07/2020 IT AMAZON Phone cases for SRT Vehicles 30.58 08/11/2020 IT AMAZON NAS for Network Backups 1,139.34 08/11/2020 IT AMAZON NAS for Network Backups 49.18 08/11/2020 IT AMAZON NAS for Network Backups 40.98 08/11/2020 IT AMAZON NAS for Network Backups 16.39 08/11/2020 IT AMAZON NAS for Network Backups 65.57 08/11/2020 IT AMAZON NAS for Network Backups 106.56 08/11/2020 IT AMAZON NAS for Network Backups 98.36 08/11/2020 IT AMAZON NAS for Network Backups 483.61 08/17/2020 IT AMAZON Spare Keyboard HUC 67.55 08/17/2020 IT AMAZON Electronic Bulletin Board MV keyboard Covid 24.99 08/20/2020 IT TARGET USB drives for Body Cams 28.03 08/21/2020 IT PDQCOM Inventory software for software inventory 1,350.00 08/24/2020 IT AMAZON Electronic bulletin board for CC lobby Covid 275.31 08/26/2020IT AMAZON Toner for Park Garage 407.08 08/27/2020 IT AMAZON Fiber patch cables 9.94 08/27/2020 IT AMAZON Fiber patch cables 19.88 08/28/2020 IT AMAZON UPS Replacement Batteries 87.83 08/28/2020 IT LOGMEIN GOTOMEETING GoToMeeting Long Distance Covid 10.79 08/31/20201 IT AMAZON Digital bulletin board mount MV Covid 64.99 Total - P-Card Disbursements:I I16,066.95 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 9/9/20 - 9/22/20 Check Date --- -2-------------- 09/22/2020 Check --------------- 212360 Vendor Name ---------------------------------------------------------------- CROW RIVER GLASS INC. Description ---------------EPAI------------------------------------------------- WINDOW REPAIR ON SSIDE -LIQUOR HUTCH Amount ------------------03.5 -- 803.53 Total - Check Register A: $ 803.53 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Assessment Hearing for TH15/Main Street Reconstruction & Overlay Department: PW/Eng LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: After a couple of postponements, City staff has decided to administer the TH15/Main Street project Assessment Hearing at this point. Thus, adjacent property owners have been formally re -notified and encouraged to engage staff beforehand, if necessary, to limit meeting attendance if possible. The requested City Council action will be to approve the attached Resolution Adopting Assessment per the attached assessment roll. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15220 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5124 LETTING NO. 1/PROJECT NO. 20-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: T.H. 15 (Main Street) Reconstruction and T.H. 15 ADA & Overlay Improvements: Airport Road South (CSAH 115) to 2nd Avenue North; roadway reconstruction/rehabilitation by construction of removals, milling, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, sidewalk, trail, landscaping, streetscaping, public arts, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2022 and shall bear interest at the rate of 2.08% percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2021, until the 31 st day of December 2022. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2021; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of September 2020. Gary Forcier, Mayor Matthew Jaunich, City Administrator COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124 LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) TH115 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by,..s-dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.g, srormsewer, water di-ibud... ... itarysewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, rertoratio. and appurtenances, $—D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-3"WATER SERVICE/EA CHECKED BY: KENT DNER $3,S—D 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 10 $2,-00 8" SANITARY SEWER SERVICE/EA BOND FUND: 300 1ST HEARING 01/28/2020 INTEREST RATE: S%+- 2ND HEARING 03/31/2020 Figu ADOPTED CITY PiONO NO ROPERTraoOREs OWNER NAME owNEB AOOREss1 CITY STATE ZIP u:GU OEscAIPrwN1 LF CREDITTOTAL FFNTYPID —//ENE ASSESSMENT =T ASSESSMENT OTHER ASSESSMENT -S.L 53,�s wao sasoo usaam s.... n.� .... om o. :om m... $S..m s3,z :om :o. s=soo.o m... $%7 aauaa a,ae a,T ��a $3.z rruaa a.ae�a.To„��aa�r�� w36. s=soon :o. :om m... s3.3 s9z4 s=soon :o. s=soo.o m... sss a1111111111 111 wiz. :om :o. s=soo.o m... $%1 a.ae3a»�a s>m :om :oa mm s3z s-t.. :om :o. s=soo.o w... $3,z $3A1L SS :om :o.1 s=soo.o w... $3,3 ell1-11, ,ae��uTo„�O�r w,m. ssaz.. s=soon :o. s=soo.o m... ss.eo ae�w u..«� ss3. s=soon son s=s0000 m... ss,a COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124 LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) TH115 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di-ibud... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, rert.rati.. and appurtenances, $—D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-3"WATER SERVICE/EA CHECKED BY: KENT DNER $3,S—D 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 10 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 300 1ST HEARING 01/28/2020 INTEREST RATE: S%+- 2ND HEARING 03/31/2020 Figu ADOPTED CITY PiONO NO ROPERTraoOREs OWNER NAME owNER AOOREss1 CITY STATE ZIP u:GU OEscAIPrwN1 LF CREDITTOTAL FFNTYPID —//ENE OTHER ASSESSMENT svaaw e��>z..e„��waxrzr�rz�,�", n,z Sam w.00 suaa.aa e��ra..o„��waxrzr�rz�,�. w.a. usm. :o. umam woad sane ra,.o„��wa w,z. usm. :o. usmm m.aa ss.a ae��ra,.o„�.w w,z. usm. :o. usmm m.aa ss.e To„��wm 5i,aso Szmon San Szmom 5a.ao ssPa..m mrzw v,mxrz1m—a 5sn usmn San usmm sand. 5sA s Uamw erzw v, To.��wmxrzrrzm�a 5sia. Szmon San Szmom 5a.ao 5s,a N.1111111111 N1,1e111 5aua.aa Szmon San Szmom 5a.ao Sspaa.a. ry Usmim .s Usm ims, ae. ss, si,a.a Szmon San Sam 5a.ao Sa.sae mUs "r ,Tw��wm 5sia. Szmon San Szmom 5a.ao 5s,a ry Usm� e.rrza, To.�xem xrzani, 5sia. Szmon San Szmom 5a.ao 5s,a si,aua Szmon San Szmom 5a.ao Sa,eae.a. �. aenn, so.,�remwo-n�m so s3,s Sad sa.aa Ss,sss s Usm w, e"rzr, To.�neaxrzr�m�". si,z Szmon San Szmom 5a.ao 5e�.ax.a. � sman.u:e� ry Usmw ae�wzr, To.�xem xrzr�m�. 5sia. Szmon San Szmom 5a.ao Ssbze.a. s Uzmw e�wzr, To.�xemxrzr�m�a 5sz4 Szmon San Szmom 5a.ao Sss e ry Uzm sa s, ae"rzr,To.�xem sz,n Sam 5aym Szmom 5a.ao 5enx �wze, so„�x"m xrzrrzm�a saris Sam San Ssuoom 5a.ao 5e,ase a ry Uzs Uzmv:u:a spa na eerreerz ". awa: ze, Tw,nsrz�m�w,mins szyaz.a. Sztaon San Szsaom Sam S�.sa a s Uz s Uzvmm am na ex�rz rz, ae�wm, Te„��wmxrzr�ni SS,. Szmon San Szmom 5a.ao 5u. si,aua.aa Sam San Sam 5a.ao 5-Am 5i,aua.aa Sam San Sz,smm 5a.ao 5a,aa m COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124 LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) TH115 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by,..strum.. of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.g, srormsewer, water distribud... ... itary sewer,street lighti.&[rafficsig.als, sid..Ik,[ il, la.dscapi.&st,,,,, apft public arts, 1-—...Im. and appurtenances, $2 D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,SDOAD 1"-3"WATER SERVICE/EA CHECKED BY: KENT DNER $3,SDOAD 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 10 $2,500.00 8" SANITARY SEWER SERVICE/EA BOND FUND: 300 1ST HEARING 01/28/2020 INTEREST RATE: S%+- 2ND HEARING 03/31/2020 ADOPTED ga CITYPIDNo NO ROPERTYADDRE: OWNERNAME O RADDRES.L CITY STATE ZIP IEGALOESOH'IOF x LF CREDITTDTALFFNTYPID E' E"E OTHER ASSESSMENT szn us0000 w... sTn a ry uzm w z ae�so,.o„�nea szn usao. son usoom m... nn ��so".o„��mmx"rya"��, sx,T usao. son usoom m... sS,T sa, so„�x"m sx,ss. Stsmn son Stsmm 5..ao 5S9 a, ae�wsr, so„�x"mx"r�m�,,s 53,Sss usmn son usmm s..ao Se.SSS �s.".o„�.mm szx usoo. son usoom m... sx.a �wsr, •�„�� 53,z usmn son usmm s..ao Se�M.m ss,s4 Sam son usoom m... sa,Ms.xx N. ae�waa,.o„�ne sx,4 Sam San Ssuoom s..ao IS— m ry Utaw as Usmw;ae�M4; rw�nem sx,ena Szsmn San Szmom 5..ao SSpae.a. 11 T"ark sUamw 5sz4 Szmon San Szmom 5..ao Sss ry Usmw ae�wn, ro.�nem x"um�"a sx,z Szmon San Szmom 5..ao SS�sx.a. s Usmw e�wn, ro.�nemx"um�", 5516. Szmon San Szmom 5..ao Ss,S e1wn,.o„ 1111um—", 5616. Stsaan San Stsaam 5..ao Ssbxs.a. emsa, ro.�nem x"rcni�"". $Sxs. 5.m ss,sxsm se„��mm 56R. Szmon San Szmom 5..ao Ssbn.a. ee�wn, so„�ne sx,z Sam San Stsaam 5..ao Ss,T sa, so„�x"m Sss. Sam San Stsaam 5..ao $3Aa..a. 5sxs. Stsaan San Stsaam s..ao 5sA ry Usmw ae�wn, so.�xem x"u'm�"", 5516. Sam San S�saam 5..ao Ss,x m.Usm ,sw�xem 5516.N Sam San Sam 5..ao SSxS.a. s Usmw e"wsa, so.�xemx"u'm�"", 5516. Sam San S�saam 5..ao Ss,x COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. SA-5124 LETTING NO. 1/PROJECT NO. 20-01 (S.P. 4304-53) THS 15 (Main Street) Reconstruction Roadway rec.ns[ruRi.n/rehabilitation by, ... -dim of removal;milli.&grading, curb and gutter,drai.UI,, installation, bituminous/concrete suff.d.&storm sewer, water di-ibud... ... itary sewer,street lighti.&[rafficsig.als,sid..Ik,-il, la.dscapi.& s[reetscapi.& public arts, rert.rati.. and appurtenances, $—D STREET COST/LF COMPUTED BY: PVANDER VEEN $2,S—D 1"-3"WATER SERVICE/EA CHECKED BY: KENT DNER $3,S—D 4"-8" WATER SERVICE/EA NUMBEROFYEARS: 10 $2,-00 8" SANITARY SEWER SERVICE/EA BOND FUND: 300 1ST HEARING 01/28/2020 INTEREST RATE: S%+- 2ND HEARING 03/31/2020 ADOPTED ga CITYPIDNo NO ROPERTYADDRE: OWNERNAME —RADDR—L CITY sTA E ZIP �GALOESOUPNOF 1 LF ERE roTA FFNTYPID E' E"E OTHER ASSESSMENT ssA.4.a. .•��11 :o. usmm mono sa.. woe. sam :o. sam mono $S.e m,� sam :o. usmm mono sa.. 3-11N I.— N 111121 4a,.o„��wa wTz. usmn son sam so.00 sa.. e��4a..o„�.wax�r��"�,11s.,. usm. son usmm mono sa,. e�w4a, so„��wmx"um�. $Taa S.smn San S.saom 5..00 ss.T ae�w4a, so„��w 5.,. S.smn San S.saom 5..00 se,. a so„�x"m woe. S.smn San S.saom 5..00 ssA �w4a,so„�x"m woe. S.smn San S.saom 5..00 ssA .�kaa, se„�x"m x"r�m�. $Mp szmon San szmom 5..00 ss,s e�w4a, so„�x"m x"r�nxro. $ss. S.smn San S.saom 5..00 $S,s �vaaw .s.o„��wa wTz. usm. son usmm mono sae x uaaw ae�w.a,.o„��wax�r�xx,�. woe. usm. son usmm mono ss,e �w4s, so„�x"m w.4.. S.smn San Sam Sono sa,. ssE. usm. son usmm mono "S 4a,.o„�.wa wwm usm. son usmm mono ss,M4 Jo aelm xii ee,m3uc um�o� Ssss..m Sam San Sam 5..ao ..,.sand. Josmm��vo mn*:.— n�" Ssc.d szmon San szmom 5a.ao s.a, ae�wsa, se„�ne $.m S.smn San Sam .dodo sx,sad S.,ena S.smn San szmom Sa.m sepae.ad TOTAL ASSESSMENT ROLL NO. SA5124 - L1P20-01 40-14 111.,O31.12 1121saa.Da sT,DaBaa s1Bsaaa.Da 10- 1431s31.12 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Review residential leaf vacuum service Department: PW/Engineering LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Annual review of the residential leaf vacuum service. 2020 is the 11th year of this service. The service will begin Tuesday October 13, 2020 (for the Monday garbage route) and will end on Monday November 23, 2020 (for the Friday garbage route prior to Thanksgiving week). Again this year, working with Public Works staff, there are improvements to the service document we use as a resource for the public, City staff, and other interested parties. Some highlights of the service we anticipate in 2020: 6 weeks of service about 267 loads of leaves, 750 tons of leaves = 2.8 tons per load 3 leased tractors, 3 self-contained leaf vacuums, 1 spare leaf vacuum, 1 mechanical sweeper & 1 vacuum sweeper. Operating expenses include fuel, equipment maintenance & equipment rehab (usually every other year). 575 regular hours of labor, 14 overtime hours, $40.39 service labor rate Service cost summary: $ 80,500 Equipment costs $ 31,720 Operating costs $ 23,789 Labor costs $136,009 Service costs BOARD ACTION REQUESTED: No action required. Review service for the benefit of the audience, City Council members and administrative staff. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson - Residential Leaf Vacuum Service Throughout the year, leaves may be disposed of in your green organics bin or at: Creekside Soils 1500 Adams St SE Hutchinson, MN 55350 RESIDENTIAL LEAF VACUUM SERVICE Hours Monday -Friday 8:00am-5:00 pm Saturday 8:00 am-12:00 noon (through November) Closed on Saturdays in the winter PLEASE NOTE this service is for leaves, not grass. If you use a bagging mower, please lift the mowing deck up to collect the leaves and then mow the lawn. 2020 SCHEDULE • Monday garbage pickup Tuesday leaf pickup 10/13, 10/20, 10/27, 11/03, 11/10, 11/17 • Tuesday garbage pickup Wednesday leaf pickup 10/14, 10/21, 10/28, 11/04, 11/11, 11/18 • Wednesday garbage pickup Thursday leaf pickup 10/15, 10/22, 10/29, 11/05, 11/12, 11/19 • Thursday garbage pickup Friday leaf pickup 10/16, 10/23, 10/30, 11/06, 11/13, 11/20 • Friday garbage pickup Monday leaf pickup 10/19, 10/26, 11/02, 11/09, 11/16, 11/23 Leaves will be vacuumed from your street the day after your garbage is picked up, beginning Tuesday, October 13. Please have the leaves raked out into the street the same evening your garbage is picked up. The program ends Monday, November 23 OR when significant snow arrives, whichever comes first. • Vacuums may be in your area at other times, but will vacuum leaves on the designated day between 7am and 6pm. • Leaves WILL NOT be vacuumed if there are vehicles prohibiting the tractor drawn vacuums from safely reaching the leaves. • Please DO NOT rake leaves into the street until the day of your garbage service. • LEAVES ONLY — To make sure the equipment stays running, please do not rake anything other than leaves onto street curbs. If items other than leaves are placed, service will not be provided until the items are removed. • Please DO rake leaves into neat rows along the edge of the curb. Residential services are provided by tractor drawn vacuums, so it's necessary to keep leaves back from corners to allow for turning. • Residents on unpaved roadways, including those under construction will not be served. Service begins after the base course of bituminous paving is complete. Residents may haul leaves to Creekside at no cost. For small quantities of leaves, the green organics cart may be used. 2020 City of Hutchinson, Public Works Residential Leaf Vacuum Service Anticipated activities Annual service Service Year 2020 Service Begin 10/13/20 Tuesday (Monday garbage route) Service End 11/23/20 Monday prior to Thanksgiving (Friday garbage route) Weeks of Service 6 Loads hauled REFS-104-HEQ 85 10 - wk 1; 20 - wk 2; 22 - wk 3; 16-wk 4; 9 - wk 5; 8 - wk 6 STWT-106-HEQ 85 10 - wk 1; 20 - wk 2; 22 - wk 3; 16-wk 4; 9 - wk 5; 8 - wk 6 STWT-184-HEQ 85 10 - wk 1; 20 - wk 2; 22 - wk 3; 16-wk 4; 9 - wk 5; 8 - wk 6 STWT-879-HTK 12 Cleanup 6 each last two weeks Total loads 267 Tons hauled REFS-104-HEQ 240 29 - wk 1; 58 - wk 2; 62 - wk 3; 46 - wk 4; 23 - wk 5; 22 - wk 6 STWT-106-HEQ 240 29 - wk 1; 58 - wk 2; 62 - wk 3; 46 - wk 4; 23 - wk 5; 22 - wk 6 STWT-184-HEQ 240 29 - wk 1; 58 - wk 2; 62 - wk 3; 46 - wk 4; 23 - wk 5; 22 - wk 6 STWT-879-HTK 30 Cleanup 15 - wk 5; 15 - wk 6 Total tons 750 Tons/Load 2.8 Labor Regular hours 575 97.6% Overtime hours 14 2.4% Total hours 589 Regular pay $ 15,525 Average of $27.00/hour Overtime pay $ 567 Average of $40.50/hour Indirect labor-reg $ 7,568 Employee benefits Indirect labor-OT $ 128 Employee benefits Total pay $ 23,789 Hourly rate $ 40.39 Service labor rate 2020 City of Hutchinson, Public Works Residential Leaf Vacuum Service Anticipated activities Equipment Repairs $ 25,000 Repairs & refurbishment, annual Fuel gallons $ 3,200 Fuel cost/gal $ 2.10 Avg/price per gallon (2 units = gas, 5 units = dsl) Fuel cost $ 6,720 Total operating $ 31,720 REFS-104-TRC $ 6,000 Rental cost for 200 hrs. each STWT-106-TRC $ 6,000 Rental cost for 200 hrs. each STWT-184-TRC $ 6,000 Rental cost for 200 hrs. each REFS-104-HEQ $ 12,500 $100,000 _ 8 years STWT-106-HEQ $ 12,500 $100,000 - 8 years STWT-184-HEQ $ 12,500 $100,000 - 8 years STWT-879-HTK $ 25,000 $250,000 - 10 years, assumes combining sweepers in 2023 Total equipment 80,500 Labor pay $ 23,789 17.5% Operating $ 31,720 23.3% Equipment $ 80,500 59.2% Total cost $ 136,009 100.0% Cost/load $ 509.40 267loads Cost/ton $ 181.34 750 ton Cost/curb mi. $ 777.19 175 mi. curb miles Cost/house $ 31.93 4,260 houses r� City of Hutchinson Public Works Department Residential Leaf Vacuum Service Introduction The City of Hutchinson (City) believes it is in the best interest of the City's residents to perform residential leaf vacuum service in the fall of each year. Important components of the residential leaf vacuum service include regularly scheduled service on the day following regular garbage pickup, maintenance of leaf vacuum equipment, and disposing of leaves collected at Creekside Soils. The City will perform residential leaf vacuum service in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will generally use City employees and equipment for residential leaf vacuum services. Priority Residential leaf vacuum service is a Basic Service. Essential or Critical Services requiring operators and resources may result in delay or deferral of this service. This document applies to City Ends Statements 5.1.1 and 5.1.4 as it applies to Public Works operations. Application This document is a guideline for the residential leaf vacuum service. This document intends to describe issues relating to this service that are of common concern to various stakeholders, including eligibility for the service: • Residential properties within City limits that have individual, residential garbage service are eligible for this service. Eligible customers receive service regardless whether their properties abut a City, County, State or private roadway. • Industries, commercial properties or residential properties that do not receive individual residential garbage services are NOT eligible. Service is NOT provided to unpaved roadways, including those under construction. For roadways under construction, service will begin following installation of a pavement base course. • Residents on private roadways not under the jurisdiction of a public agency may choose to be included or may opt out of the service, without compensation. Operators vacuum leaves in each service area on the day following normal individual residential garbage service. For example, for residents whose garbage service is on Monday, operators will vacuum leaves on Tuesday. For residents whose garbage service is on Friday, operators will vacuum leaves on Monday. Operators always go through the scheduled route on the scheduled day. Work may take place at any time between 7:00 a.m. and 6:00 p.m. From time to time, operators vacuum leaves in areas outside of the normal schedule to catch up, get ahead or to take advantage of available resources. In order to ensure timely service to residents, leaf vacuuming during overnight or early morning hours may be necessary. For example, at public facilities or on streets with significant traffic or on -street parking, such as those in the downtown area. In these areas, leaf vacuuming may take place during overnight or early morning hours. The Public Works Manager may order services in other public areas. The Public Works Manager may authorize service to otherwise ineligible properties if appropriate maintenance agreements are in place. Routine Leaf Vacuum Service A. Leaf Vacuums The City uses three (3) primary leaf vacuums, one spare leaf vacuum, and one or two street sweepers to provide this service. To maintain adequate service levels, all equipment must be serviceable to the extent possible during the season. Operators receive instruction in equipment operation and the appropriate, operator -level maintenance required for safe and efficient use of the equipment. Maintenance of leaf removal equipment is a high priority during the leaf removal season. B. Tractors Three (3) agricultural tractors, leased each season, tow the three primary leaf vacuums. At least two tractors are available every working day during the leaf removal season. 2 If available, City -owned tractors may be used. Use of City -owned tractors is limited to situations when leased tractors are not available for use. C. Schedule There may be service delays because of necessary Essential Services, Critical Services or because of severe weather or snow events. Whenever possible following a delay, normal operations will resume on the following Tuesday (Monday garbage route). Service begins on a Tuesday in mid -October (for residents whose garbage service is on Monday) and continues for six (6) consecutive weeks. The Monday of Thanksgiving week is the last day of service (for residents whose garbage service is on the Friday before Thanksgiving). Operators vacuum leaves daily, rain or shine, each workday between the beginning of the season and for six consecutive weeks, with the exception of the Veteran's Day holiday. Operators usually work between the hours of 7:00 a.m. to 6:00 p.m. To address specific areas, leaf vacuums and/or street sweepers may operate during overnight or early morning hours. The Public Works Manager may also assign street sweeping operations during periods outside of the residential leaf vacuum season (e.g., in September, early October or after Thanksgiving). D. Problem Areas Operators exercise discretion and are instructed to avoid properties or areas where provision of service would be detrimental to the safety of the public and operators or be potentially hazardous to equipment. Potential problems include, but are not limited to, vehicles parked in a manner that does not allow the vacuum to access the curb and gutter, leaves that are not located within the gutter line next to the curb, windrows containing deleterious material, or any other identified problem that could negatively affect the provision of service. Operators report problem areas to the Public Works Manager. Public Works staff will attempt to contact property owners to rectify any problems, with the goal of restoring service to the property or area the following week. If conditions negatively affecting provision of residential leaf vacuum service persist, operators will not provide service for identified problem areas. If the City is required to remove any leaves from the street surface in problem areas, fees may apply to abutting property owners. E. Disposal Leaves are disposed of at Creekside in designated areas. Appropriately sized disposal areas, designated by Creekside, allow for dumping of leaves using the self-contained dumping apparatus integral to the leaf vacuums. Designated areas also allow for enough space so that operators can inspect and clean equipment, as necessary. Operators inspect their leaf vacuum and tractor at the dumpsite immediately following disposal and before returning to service. F. Routes The Public Works Manager establishes routes to ensure all residential areas that receive regular garbage pickup on any given day receive residential leaf vacuum service the following day, to the extent practicable. From time to time, the Public Works Manager may make minor modifications to routes to ensure efficient use of available resources. Service to residential properties takes place on the assigned days whenever possible. Operators may provide service to properties outside of the daily service area, in order to catch up on any areas missed or to begin operations on the following day's route. The Public Works Manager may dispatch leaf vacuums to clean heavily utilized streets or to any public facility whenever necessary, provided daily residential routes receive service. This may include overnight and early morning work. G. End of Route Procedures After completing operations for the day, operators clean equipment, perform routine operator -level maintenance and inspect all equipment to determine any maintenance needs. Operators immediately report any discrepancies to the Public Works Manager and/or Equipment Mechanic. Once end -of -route procedures are completed and all equipment is ready for the following day's route, operators inform supervisors of their availability for other work. Supervisors assign work to operators for the remainder of the day. H. End of Season Procedures After the season ends, operators inspect routes from time to time. Operators place notices to remove leaves at each residence still having leaves on the street. Notices identify that the season has ended and to remove any remaining leaves. Notices provide at least three (3) days for residents to remove leaves. Following the time indicated on the notice, operators inspect again. Operators will remove any remaining leaves. The Public Works Manager will report costs to the Finance Director, who shall determine any charges made to property owners. 11 Training The City will provide operators with training opportunities on a regular basis to ensure they are aware of best practices for operation, inspection, maintenance and proficient use of equipment necessary for providing this service. Weather Conditions Leaf vacuum operations take place in all weather conditions that do not endanger the safety of the public, operators or equipment. Weather conditions that could delay operations may include, but are not limited to, prolonged temperatures below 20' F., flooding, heavy rain, snow and severe wind. Documentation The City will document services performed under this policy. These records will not identify specific activities conducted at specific properties, but will identify the general location and nature of services performed. Documentation will generally indicate that routes were completed. Operators are encouraged to report any specific, unique situations to the Public Works Manager. Operators will report to the Public Works Manager, as soon as possible, any issue that may potentially result in the inability to complete a scheduled route. Operators will note whether the issue is of routine nature, relates to equipment malfunctions, or is a potential safety issue. As necessary, use of modified routes and schedules may be necessary to address any inability to complete scheduled routes, including provision of services after 6:00 p.m. or before 7:00 a.m. City of Hutchinson Residential Leaf Vacuum Service Routes C N These residents can put on Heritage Av W E NW. Do not go into cirt NW. es. g s S c a MONDAY w 3 WEDN Is � � 4 THURSDAY FRIDAY TUESDAY 715 H\wy7E y HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Review of WWTF Headworks Improvements Preliminary Design Department: PW/Eng LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At this point in the project delivery process, City staff would appreciate the opportunity to review the attached preliminary design information for the above referenced project. Thus, following an overview of this information, staff and the City's technical consultant will be available to answer any questions. Looking forward, City staff will be working with the consultant to arrive at an appropriate engineering services agreement to administer the final design of this project in the near future. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Technical Memorandum Basis of Design Hutchinson Headworks Design City of Hutchinson Date: August 28, 2020 To: Tim Gratke Copy: Kent Exner From: Jennifer Svennes, Eric Meester Re: Headworks Basis of Design Project Overview N E RO ENGINEERING The Headworks Project generally consists of replacing the two existing static screens with three new fine drum screens, replacing the coarse grit removal systems with a fine grit removal system, and constructing a new splitter box downstream of screening and grit removal. The project also includes installing a smaller pump at the HATS lift station and a smaller (6") forcemain. The mechanical (HVAC) systems in the original part of Building 30 and the building roof will be replaced as part of the project due to age and condition. The EQ lift station will be upsized to better manage peak flows. Design Flows The permitted design flows and the actual influent flows from 2017 through 2019 for the Hutchinson WWTF are shown in the following table: 2028 Design Flows (MGD) 2017-2019 WWTF Influent Flow (MGD) Average Day 3.67 2.46 Max Month 5.43 3.68 Max Day 9.62 6.19 Peak Instantaneous 13.04 13.75 As can be seen in the table, the WWTF generally operates below its design flows except for the peak instantaneous flow. Ten States Standards for Wastewater Facilities requires fine screening to have a capacity to treat the design peak instantaneous flow with one unit out of service. This is also referred to the "firm" capacity. The HATS and Main Lift Stations send all of the City's wastewater to the WWTF through four forcemains. The forcemains currently discharge into the influent splitter box upstream of screening. This project will combine the four forcemains into a single header which will then route the flow to the five drum screens. Because the discharge location is changing, the pumping capacities also slightly change. The discharge elevation is lower than the existing splitter box water elevation so the capacities from each lift station are greater. When all of the pumps are operating through all forcemains, 16.8 MGD is anticipated to be the Basis of Design Tech Memo Preliminary Design City of Hutchinson Headworks maximum flow arriving at the WWTF. This is referred to as the "ultimate" capacity. When all screens are operating, they will treat the maximum flow of 16.8 MGD that can be sent to the WWTF. Larger WWTFs shall have at least one mechanically cleaned grit removal unit with a bypass according to Ten States Standards. The proposed headworks design will meet the requirements of Ten States Standards. The fine screens will treat the design peak instantaneous flow with one screen out of service and will treat the ultimate capacity of the forcemains with all screens in service. The grit removal system will treat ultimate capacity of the forcemains and screens and will include a bypass channel for maintenance. The following table summarizes the design capacities of the screening and grit removal facilities. Headworks Systems Design Capacities Fine Screens MGD 1 Existing Screen 2.69 1 New Screen 3.85 Firm Capacity 13.08 Ultimate Capacity 16.93 Grit Removal System 17.00 By screening and removing grit from the peak instantaneous flow, the downstream processes and equipment including the EQ basin can be managed more easily and efficiently. HATS New Pump & Forcemain Design The HATS lift station operates at a small fraction of its design capacity. Because of this, the pumps are greatly oversized for its current and near -term use. This oversized system creates several operational and maintenance issues. To maintain adequate velocities in the 12" forcemain, the pump cycles on and off rather infrequently and when it does, provides surges of about 1.5 times the daily flow. These infrequent and short duration surges cause several operational difficulties, including aeration spikes, unnecessary bottlenecks and excessive wear on equipment. The average daily flow pumped from the HATS lift station is 125,000 gpd. The daily flow variations as well as maintaining a scouring velocity in the new forcemain were considered in selecting the design flow for the smaller system. The design flow for the new pump is 300 gpm which is a velocity of 3.5 fps through a 6" forcemain. Flow Splitting After grit removal, the flow will be split to the secondary processes and to the EQ basin during wet weather events. There will be adjustable weir gates for controlling the flow to the oxidation ditch, MBR, and EQ basin. During normal operations, the ditch weir gate will be in a fixed position and the MBR weir gate will modulate to maintain an operator set flowrate or a percentage of total flow to the MBR. The flowrate will be measured by the water level height over the weir and the deadband for the MBR weir gate will be adjustable. It will be critical for the MBR weir gate to ensure the flow going to the MBR does not exceed the process's design capacity. The EQ weir gate will also be critical for protecting the MBR from excess flows. The EQ weir gate will be set below the maximum water level elevation in the splitter box but higher than the normal flow water level. If the flow increases causing the water level in the splitter box to reach the maximum water level, the EQ weir gate will lower to allow the excess flow to go to the EQ basin. When flows decrease, the EQ weir gate will rise and return to its normal resting elevation. Nero Engineering Project No. 10035 2 August 28, 2020 Basis of Design Tech Memo Preliminary Design City of Hutchinson Headworks EQ Basin Unlike the MBR, the ditch can hydraulically receive more flow than can be sent through the existing 30" pipe and MLSS splitter box between the headworks building and the ditch. Typically when flows are elevated, the concentration of the contaminants in the wastewater are not elevated so the ditch can treat flows beyond its rated flow capacity adequately. Also if the plant flows are such that the EQ basin is full and the existing pumps cannot keep up, the excess flow currently overflows to the discharge location without any treatment. Different options were considered for handling flows that couldn't be sent to the ditch through the existing infrastructure. Installing gravity pipes from the new splitter box directly to each ditch was considered, but the controls and operations of this option are complicated. The EQ pumps are nearing the end of their life and the capacity of the existing system has been an issue. Upsizing the EQ pumps and forcemain so the peak flows entering the EQ basin can be pumped to the ditch was the second option considered. Because it greatly simplifies the controls in the new splitter box and the EQ pump system has been docketed to be redesigned, the second option is recommended. The new EQ pumps and forcemain will be designed so the firm capacity of the system plus the flow processed through the existing routes to the ditch and MBR match the design peak instantaneous flow of the WWTF. The ultimate capacity of the EQ pumps and forcemain plus the flow processed through the existing routes to the ditch and MBR will match the ultimate capacity of the headworks system. The following table shows the design capacities of the EQ pumps: EQ Pump Design MGD Max Flow through 30" to Ditch 6.25 MBR (8 Cassettes) 1.95 Totalto Processes 8.20 WWTP Design Peak Instantaneous 13.04 WWTP Ultimate Capacity 16.80 EQ Pump Firm Capacity 4.84 EQ Pump Ultimate Capacity 8.60 The existing EQ Basin wet well will not accommodate the larger pumps without modifications to the structure. Currently there is an overflow chamber within the wet well. A new overflow chamber will be constructed on the south side of the wet well in this project so the new pumps can fit in the existing wet well. The top slab will be removed and replaced with new access hatches. A new larger (20") forcemain will be routed underground to the third ditch enclosure where it will then enter the building, be metered, and be discharged into the east and/or west ditches. Cost Estimate The detailed construction cost estimate based on the 30% preliminary design efforts is attached to this memo. The costs are divided by building: Building 30-Headworks, Building 25-HATS, and Building 40-EQ. The costs presented represent American Iron and Steel (AIS) requirements which would be required if the City pursues federal funding for the project. AIS requirements mainly affect the piping and valve material costs and could be double the cost compared to not needing to meet these requirements. The costs also represent the scenario where the totality of the equipment is included in the construction bid. It is recommend the City procure the large process equipment, particularly the Headcell Grit Removal Nero Engineering Project No. 10035 3 August 28, 2020 Basis of Design Tech Memo Preliminary Design City of Hutchinson Headworks System and the Fine Drum Screens. It is also suggested the pumps be procured to continue the strategy being used for the City wide lift station standardization. This allows more control of the equipment selection and also saves contractor markup costs. Apart from the equipment procurement, it is recommend this project be bid in one letting rather than split up into a series of smaller projects so the construction phasing is streamlined and costs such as mobilization and bid document preparation are minimized. This project will have a major positive impact on the day to day operations of the headworks facility, will greatly improve the ability for the plant to handle elevated flow events, and will protect the downstream equipment and tanks from grit wear and accumulation. The construction cost estimate summary is presented in the following table: Construction Cost Estimate Summary WWTF Headworks Improvements PRELIMINARY COST ESTIMATE (30% Design) Building Total Cost Building 30 - Headworks 3,934,800 Building 25 - HATS 117,900 Building 40 - EQ 490,500 Subtotal 4,543,200 Design Contingency (15%) 681,500 Total Construction Cost 5,224,700 Project Schedule Task Description Date Final Design September -October 2020 Prepare Plans & Specifications November 2020 MPCA Review (if needed) December 2020 Bidding and Contracts January 2021 Begin Construction March 2021 Final Completion & Startup March 2022 Nero Engineering Project No. 10035 4 August 28, 2020 SECTION A r �w 70 U' zLLa z z W Wm U m ommz W� ��OZ O War iN > m ~aYm z wW U0 �0 a w 3 Q❑ ? Q 2 HEzS' NA NERD 2m PRELIM Construction Cost Estimate City of Hutchinson WWTF Headworks Improvements PRELIMINARY COST ESTIMATE (30% Design) General Description Project includes removal of existing static screens, installation of three newfine drum screens, installation of a newgrit removal system, and new splitter box downstream of grit removal. The 4 incoming forcemains will be rerouted into a single header which will feed the two existing drum screens and three new drum screens. A smaller pump and forcemain will be installed at HATS. The EQ lift station and forcemain will be upsized for handling all overflows. ITEM Units Unit Cost Total Cost Quantity ($) ($) Building 30 - Headworks Mobilization, Bonds, Insurance LS 1 355,800 355,800 Arch itectu ra I/Stru ctu ra I Earthwork See Worksheet for Detailed Cost Breakdown 0 Concrete See Worksheet for Detailed Cost Breakdown 400,000 Metals See Worksheet for Detailed Cost Breakdown 100,300 Buildings See Worksheet for Detailed Cost Breakdown 0 Demoltion See Worksheet for Detailed Cost Breakdown 47,300 Exhaust Louver Infill LS 2 2,500 5,000 Roof Replacement LS 1 61,700 61,700 Process -Mechanical Equipment Demolition in Headworks LS 1 70,400 70,400 Fine Drum Screens Each 3 159,500 478,500 Headcell Grit Removal System LS 1 342,000 342,000 Screenings Conveyor LS 1 83,100 83,100 Piping Systems LS 1 538,700 538,700 Valves and Gates LS 1 314,800 314,800 Electrical LS 1 249,900 249,900 Moving existing equipment into lower room LS 1 85,200 85,200 Instrumentation & Controls LS 1 111,000 111,000 Drum Screen Control Panels LS 1 50,300 50,300 Washer/Compactor Control Panel LS 1 15,500 15,500 HVAC Modifications Replace ERU-1 with Outdoor Unit LS 1 501,500 501,500 Moving louver on ERU-2 LS 1 20,300 20,300 Bypass Pumping LS 1 82,500 82,500 Site Restoration ACRES 0.3 10,000 3,000 Site Paving SQ FT 6,000 3 18,000 B30 Subtotal 3,934,800 Building 25 - HATS Mobilization, Bonds, Insurance LS 1 8,900 8,900 Process -Mechanical Equipment HATS pump Each 1 17,600 17,600 Piping Systems LS 1 14,100 14,100 Valves LS 1 6,200 6,200 HATS forcemain LF 1,700 30 51,000 Electrical LS 1 18,100 18,100 Site Restoration ACRES 0.2 10,000 2,000 825 Subtotal 117,900 Building 40 - EQ Mobilization, Bonds, Insurance LS 1 37,500 37,500 Arch itectu ra I/Stru ctu ra I Earthwork See Worksheet for Detailed Cost Breakdown 0 Concrete See Worksheet for Detailed Cost Breakdown 26,900 Metals See Worksheet for Detailed Cost Breakdown 0 Buildings See Worksheet for Detailed Cost Breakdown 0 Demoltion See Worksheet for Detailed Cost Breakdown 14,300 Process -Mechanical Equipment EQ Pumps LS 2 49,400 98,800 EQ Access Hatches LS 1 11,800 11,800 Piping Systems LS 1 181,600 181,600 Valves LS 1 41,400 41,400 Electrical LS 1 76,200 76,200 Site Restoration ACRES 0.2 10,000 2,000 B40 Subtotal 490,500 Subtotal Construction Cost Design Contingency Total Construction Cost 4,543,200 15% 681,500 5,224,700 Operational Strategy Fine Screening Hutchinson, Minnesota #10035 Reference: Fine Screens Description The purpose of the Fine Drum Screens is to remove 2.0 mm and larger solids from the raw wastewater. Inlet actuated plug valves to each screen isolate the screens from the influent flow when screens are not needed based on influent flowrate or for maintenance. Control With the Local/Remote handswitch at the field control station in Remote, the followi g control options are available at the HMI/PLC: Remote Auto — With the Manual/Auto selector switch at the HMI in Auto, the following control options are available through the PLC: • Total Plant Flow, A MGD • Old Screens Mode (or South Screens) • New Screens Mode (or North Screens) • Drum Screen 1 Inlet Valve Position (0-100%) • Drum Screen 2 Inlet Valve Position (0-100%) • Drum Screen 3 Inlet Valve Position (0-100%) • Drum Screen 4 Inlet Valve Position (0-100%) • Drum Screen 5 Inlet Valve Position (0-100%) • Drum Screen 1 Status (on/off) • Drum Screen 2 Status (on/off) • Drum Screen 3 Status (on/off) • Drum Screen 4 Status (on/off) • Drum Screen 5 Status (on/off) • One Old Screen Max Flow, W MGD (setpoint) • One New Screen Max Flow, X MGD (setpoint) • Two New Screen Max Flow, Y MGD (setpoint) • Three New Screen Max Flow, Z MGD (setpoint) • Four Screen Max Flow, V MGD (setpoint) In Auto mode, the operator selects either Old Screens Mode or New Screens Mode. Drum Screen No. 1 (30-M-2-21-1) and Drum Screen No. 2 (30-M-2-21-2) operate during Old Screens Mode. Drum Screen No. 3 (30-M-2-21-3), Drum Screen No. 4 (30-M-2-21- 4), and Drum Screen No. 5 (30-M-2-21-5) operate during New Screens Mode. Old Screens Mode In Old Screens Mode, the screen in operation will switch to the next screen in series with each start. If a drum screen is off, the corresponding drum screen inlet valve shall be closed (0%). If a drum screen is on, the corresponding inlet valve shall be open (100%). Any drum screen failure will close the corresponding drum screen inlet valve (0%) and turn on the next drum screen in series. Page 1 of 3 Operational Strategy Fine Screening Hutchinson, Minnesota #10035 One drum screen shall be online when the Total Plant Flow, A MGD, is less than the One Old Screen Max Flow, W MGD. If the Total Plant Flow, A MGD, is greater than or equal to the One Old Screen Max Flow, W MGD, the PLC shall switch to New Screens Mode to initiate flow to the larger screens. New Screens Mode In New Screens Mode, the screen in operation will switch to the next screen in series with each start. If a drum screen is off, the corresponding inlet valve shall be closed (0%). If a drum screen is on, the corresponding inlet valve shall be open (100%). Any drum screen failure will close the corresponding drum screen inlet valve (0%) and turn on the next drum screen in series. One drum screen shall be online when the Total Plant Flow, A MGD, is less than the One New Screen Max Flow, X MGD. If the Total Plant Flow, A MGD, is greater than or equal to the One New Screen Max Flow, X MGD, the next drum screen in series shall turn on. If the Total Plant Flow, A MGD, is greater than or equal to the Two New Screen Max Flow, Y MGD, the next drum screen in series shall turn on and all three New Screens shall be operational. If the Total Plant Flow, A MGD, is greater than or equal to the Three New Screen Max Flow, Y MGD, one old drum screen shall turn on. If the Total Plant Flow, A MGD, is greater than or equal to the Four Screen Max Flow, V MGD, the second old drum screen shall turn on and all screens shall be in operation. InterlocksX� • All drum inlet valves cannot be closed (0%) at the same time. Remote Manual — With the Manual/Auto selector switch at the HMI in Manual, the following control options are available through the PLC: • Drum Screen 1 Inlet Valve Position (0-100%) (user adjustable) • Drum Screen 2 Inlet Valve Position (0-100%) (user adjustable) • Drum Screen 3 Inlet Valve Position (0-100%) (user adjustable) • Drum Screen 4 Inlet Valve Position (0-100%) (user adjustable) • Drum Screen 5 Inlet Valve Position (0-100%) (user adjustable) <11 Drum Screen 1 Status (on/off) • Drum Screen 2 Status (on/off) • Drum Screen 3 Status (on/off) • Drum Screen 4 Status (on/off) • Drum Screen 5 Status (on/off) 11� In manual, the operator can set any drum screen inlet valve position to any percentage between open and closed and can turn any screen on or off. Interlocks • All drum inlet valves cannot be closed (0%) at the same time. Page 2 of 3 Operational Strategy Fine Screening Hutchinson, Minnesota #10035 Monitoring Drum Screens • Local/Remote Selection • Manual/Auto Selection • Run • Loss of Motion • Start • Stop • Inlet Valves Position NFPA Rating The drum screens are located in a Class 1, Div 2 location. Comments • None Page 3 of 3 Operational Strategy Grit Pump Hutchinson, Minnesota Protect No. 10035 Reference: Grit Handling Description The purpose of the Grit Pump is to remove the grit accumulated in the Headcell grit removal system. The grit is pumped to an existing grit classifier and washer. Control With the Local/Remote handswitch at the field control station in Remote, the following control options are available at the HMI/PLC: Remote Auto — With the Manual/Auto selector switch at the HMI in Auto, the following control options are available through the PLC: The grit pump will operate on a continuous basis. The operator can also operate the pump on a time basis, with the pump starting every X amount of time and running for Y minutes. If pump fails to start after X time, an alarm condition will initiate. The operator will be able to enter and change the X time interval and Y time duration. ""%k 1W Interlocks • A low level switch will cutout grit pump. Remote Manual — With the Manual/Auto selector switch at the HMI in Manual, the following control options are available through the PLC: The grit pump can be operated in Manual from the PLC. Interlocks • The low level switch will cutout grit pump from PLC in manual. Monitoring • Local/Remote Selection Manual/Auto Selection • Run • Fail • Start • Stop • Elapsed Time Meter • Motor Over Temperature NFPA Rating Hazardous classification: Class 1, Div 2. Page 1 of 2 Operational Strategy Grit Pump Hutchinson, Minnesota Protect No. 10035 Comments • None Page 2 of 2 Operational Strategy Influent Splitter Box Hutchinson, Minnesota #10035 Reference: New Influent Splitter Box Description The purpose of the Influent Splitter Box is to split the flow to the downstream secondary processes: the oxidation ditch and the MBR, and to the equalization (EQ) basin during higher flows. Control ..91k k \%0* With the Local/Remote handswitch at the field control station in Remote, the followi g control options are available at the HMI/PLC: S46K3 Remote Auto — Generally, the intent with control in Remote Auto position is the flowrates to the ditch, MBR and EQ basin (during high flows) will be automatically controlled based upon influent flowrates and water levels in the influent splitterbox. With the Manual/Auto selector switch at the HMI in Auto, the following control options for the influent splitter box system are available through the PLC: • Total Plant Flow, A MGD (or gpm) • Total Flow to MBR, B MGD (user adjustable setpoint) • % Total Flow to MBR, b% (user adjustable setpoint) • Ditch Measured Flow, C MGD (calculated from H over 8' ditch weir) • MBR Measured Flow, D MGD (calculated from H over 3.5' MBR weir) • EQ Measured Flow, E MGD (calculated from H over 3.5' MBR weir) • Total Process Flow, AA MGD (calculated by C + D + E) • Max Flow to Ditch, F MGD (setpoint) • Max Flow to MBR, G MGD (setpoint) • Normal Flow Condition MBR Deadband, H gpm (user adjustable) • High Flow Condition MBR Deadband, I gpm (user adjustable) • Normal Flow Condition Upper Limit, J MGD (setpoint) • Intermediate Flow Condition Upper Limit K MGD (setpoint) • EQ Weir Rise Increments, Q inches (user adjustable) • EQ Weir Rise Frequency, R minutes (user adjustable) • EQ Normal Flow Weir Elevation, S ft (setpoint) • EQ Intermediate Flow Weir Elevation, T ft (setpoint) • EQ High Flow Weir Elevation, U ft (setpoint) • Max Splitter box water level, V ft (setpoint) • Ditch Weir Gate elevation, W ft • MBR weir gate elevation, X ft • EQ weir gate elevation, Y ft • Splitter box water level, Z ft System Information The Total Plant Flow (A) is measured by the sum of the four influent flow meters, FIT 2-41-1, FIT 2-41-1, FIT 2-41-1, FIT 2-41-1. Total Process Flow (AA) is Page 1 of 4 Operational Strategy Influent Splitter Box Hutchinson, Minnesota #10035 calculated by summing Ditch Measured Flow (C), MBR Measured flow (D) and EQ Measured Flow (E). • The splitter box water level, Z ft, is measured by LIT2-1-1. • The Ditch Measured Flow, C MGD, will be calculated by the PLC based on the water level height over the Ditch weir gate elevation (Z ft — W ft). • The MBR Measured Flow, D MGD, will be calculated by the PLC based on the water level height over the MBR weir gate elevation (Z ft — X ft). • The EQ Measured Flow, E MGD, will be calculated by the PLC based on the water level height over the EQ weir gate elevation (Z ft — �coo"F • The Ditch Weir Gate elevation (W) is manually adjusted through the HMI. In Auto, the operator will enter the desired flowrate to be sent to the MBR, B MGD, or the operator will specify the percentage of total plant flow sent to the MBR (b% of A MGD). The MBR weir gate (elevation X ft), will modulate to maintain the operator defined flow to the MBR. If the percentage of total plant flow is specified, the MBR Measured Flow (D) may not exceed the Max Flow to MBR, G MGD. Flow (and thus MBR Weir Gate modulated) will be calculated every 2 minutes. The operator will be able to define the Normal Flow Condition MBR Deadband, H MGD, which shall be used when the Total Plant Flow, A MGD, is less than the Normal Flow Condition Upper Limit, J MGD. The operator will be able to define the High Flow Condition MBR Deadband, I MGD, which shall be used when the Total Plant Flow, A MGD, is greater than or equal to the Normal Flow Condition Upper Limit, J MGD. The purpose of the Deadband is to create a "window" in which the PID controller maintains the MBR Measured Flow (D). The EQ Normal Flow Weir Elevation, S ft, shall be normally set below the max splitter box water elevation, V ft, but above the normal flow water elevation (S). The EQ weir gate elevation, Y ft, shall lower to the EQ Intermediate Flow Weir Elevation, T ft, if any one of the following conditions occur: 1. If the Splitter box water level, Z ft, is equal or greater than the max splitter box water elevation, V ft. 2. If the Total Plant Flow, A MGD, is equal to or greater than the Normal Flow Condition Upper Limit, J MGD. The EQ weir gate elevation, Y ft, shall lower to the EQ High Flow Weir Elevation, U ft, if any one of the following conditions occur: 1. If the Splitter box water level, Z ft, is equal or greater than the max splitter box water elevation, V ft. 2. If the Total Plant Flow, A MGD, is equal to or greater than the Intermediate Flow Flow Condition Upper Limit, J MGD. Page 2 of 4 Operational Strategy Influent Splitter Box Hutchinson, Minnesota #10035 The EQ weir gate elevation, Y ft, shall rise by EQ Weir Rise Increments, R inches, every EQ Weir Rise Frequency, R minutes, to the EQ Intermediate Flow Weir Elevation, T ft, if any one of the following conditions occur: 1. The Total Plant Flow, A MGD, is less than the Intermediate Flow Condition Upper Limit, K MGD. 2. The MBR Measured Flow, D MGD, is less than the Max Flow to MBR, G MGD, AND the Ditch Measured Flow, C MGD, is less than the Max Flow to Ditch, F MGD. The EQ weir gate elevation, Y ft, shall rise by EQ Weir Rise Increments, R inches, to the EQ Normal Flow Weir Elevation, S ft, if any one of the following conditions occur: 1. The Total Plant Flow, A MGD, is less than the Normal Flow Condition Upper Limit, J MGD. 2. The MBR Measured Flow, D MGD, is less than the Max Flow to MBR, G MGD, AND the Ditch Measured Flow, C MGD, is less than the Max Flow to Ditch, F MGD. z kN� Alarms are generated if any of the following conditions are true: • If Splitter box water level, Z ft, is greater than the Max Splitter box water level, V ft. • If Ditch Measured Flow, C MGD, is greater than the Max Flow to Ditch, F MGD. • If MBR Measured Flow, D MGD, is greater than the Max Flow to MBR, G MGD. Interlocks • The MBR weir gate shall rise if the MBR aeration basin is at high level. • The EQ weir gate shall lower if the Level High High float is activated in the Grit Channel. Remote Manual — The intent with control in Remote Manual position, the flowrates to the ditch, MBR and EQ basin (during high flows) will be manually controlled by the operator. With the Manual/Auto selector switch at the HMI in Manual, the following control options are available for the influent splitter box system through the PLC: • Ditch weir gate elevation, W ft (user adjustable) 4(:N MBR weir gate elevation, X ft • EQ weir gate elevation, Y ft • Headcell Bypass Gate Position (open/close) • Headcell Inlet Gate Position (open/close) In manual, the Ditch weir gate elevation will be fixed at an operator defined setpoint, W ft. Interlocks • The MBR weir gate shall rise if the MBR aeration basin is at high level. • The EQ weir gate shall lower if the Level High High float is activated in the Grit Channel. Page 3 of 4 Operational Strategy Influent Splitter Box Hutchinson, Minnesota #10035 Monitoring RWW Splitter Box Level (LIT-2-1-1) • Splitter Box Elevation, 1033.5 (B)-1052 ft (T/W) • Max Splitter Box Level, V ft Ditch Control Gate (35-G-1-X) • Local/Remote Selection • Manual/Auto Selection • Position (Elevation) • Ditch Measured Flow, C MGD MBR Control Gate (35-G-1-X) • Local/Remote Selection • Manual/Auto Selection • Position (Elevation) • MBR Measured Flow, D MGD EQ Control Gate (35-G-1-X) • Local/Remote Selection • Manual/Auto Selection • Position (Elevation) • EQ Measured Flow, E MGD Headcell Inlet Gate (35-G-1-X) • Open/Close Headcell Bypass Gate (35-G-1-X) • Open/Close N F PA Rati n The splitter box is in a Class 1, Div 2 space within a 10 ft envelope around equipment and open channels. Outside this envelope, it is unclassified. 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Capacity A—. Dfth Cep ty Cep ty oeslen TIXaI Flow mga Flow sqn-68%tnmugn new xmans gwn Ooo —11 1S.. 1553.44 2-11 2,—.1 s,s3 . 32as.r% 4,ssw.14 s,15s.9a �95o.5T xlry I«Iry Head tt bss (Hea4bss per Ft of tengin) fl/fl L gt fl Frctlon" Hea — fl -tazta for Entrance -laztortor Extl txtors fl TotL Heaabss fl fl 11 EGL in 3O fl 104S. 1 W959 1049]2 1=7 1,0499f 1050.13 1,0.50.30 1,0.50.11 1=. .1 1 1050.82 mga ow spit-1%th—gn new xmans fl fl - Graring NOE30ASL Exlsflng gnt,.—t cMnnel Imefl tlevatlon=1051003=10ae.0o 4 n9�3o Fbor Elcvagon 1051 W 1051 W 1051 W 1051 W 1051 W 1051 W 1051 W 1051 W 1051 W 1,05100 1051 Do 90 aegs_pleL n fl ceq fl fl 1 1 1 1 1 1 1 1 1 1 1 GIocIN fl erxlry n�a nrsg o.00 flnentCM-1 F--. fl 24 . 63 ZI 12 F—Sahneryea2 NO NO NO NO NO NO NO NO NO NO NO HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Resolution Approving HUC Rate Changes Department: Administration LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On September 2, 2020, the City was officially notified by the Hutchinson Utilities Commission that they would be changing their electric and gas rates for 2020 and 2021. This notification to the City was being done per section 11.04 of our City Charter. If we would have any desire to veto this rate change, we have 30 days (until October 2) to do so. Jeremy Carter, General Manager of HUC met with the City Council at their September 8 council meeting and gave a presentation on the proposed rate changes that are being considered by the HUC Board. Following the presentation, staff was directed to put together a resolution so the Council could officially grant their blessing to the proposed rate changes. Attached is that resolution. BOARD ACTION REQUESTED: Approve Resolution Approving Proposed HUC Rate Changes Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15215 A RESOLUTION SUPPORTING HUTCHINSON UTILITIES COMMISSION'S PROPOSED RATE CHANGES WHEREAS, the Hutchinson Utilities Commission approved Resolution 20-01 on August 26, 2020, changing the electric and gas rates they charge their users; and WHEREAS, the City was notified on September 2, 2020, of the adopted resolution and proposed rate changes according to the provisions as required in section 11.04 of the Hutchinson City Charter; and WHEREAS, the proposed rate changes would increase the monthly customer charge for users but decrease the energy charge; and WHEREAS, section 11.04 of the Hutchinson City Charter gives the City Council the authority to veto, within 30 days of notification, any proposed change in charges or rates; and WHEREAS, the Hutchinson Utilities Commission General Manager was present at the September 8, 2020, City Council meeting, to discuss the proposed rate changes; and WHEREAS, the Hutchinson City Council has done its due diligence in reviewing the proposed rate changes and does not have a desire to veto the rate changes as recommended by Hutchinson Utilities Commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that this Council supports the proposed rate changes as approved in Resolution 20-01 (a copy of which is attached to this resolution) by the Hutchinson Utilities Commission. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 22ND DAY OF SEPTEMBER, 2020 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR Resolution No. 20-01 A RESOLUTION CHANGING THE HUTCHINSON UTILITIES COMMISSION RATE STRUCTURE FOR 2020 & 2021 FOR ELECTRIC AND NATURAL GAS DIVISIONS Be It Resolved by the Hutchinson Utilities Commission: That the current Electric and Natural Gas Rates paid by customers of the Hutchinson Utilities Commission be changed as follows: Electric Division Table - Current 2020 2021 Residential Monthly Customer Charge $ 11.70 $ 14.30 $ 16.90 Energy Charge (per KWH) $ 0.08290 $ 0.08070 $ 0.07852 Small General _ Monthly Customer Charge $ 15.80 $ 18.70 $ 21.60 Energy Charge Block 1(0-2000 KWH) $ 0.09052 $ 0.09023 $ 0.08994 Block 2 (Excess) $ 0.08314 $ 0.08196 $ 0.08078 Large General Monthly Customer Charge $ 53.80 $ 80.70 $ 107.60 Energy Charge (per KWH) $ 0.06637 $ 0.06210 $ 0.05783 Demand Charge (per KW) $ 8.00 $ 9.00 $ 10.00 Large Industrial Monthly Customer Charge $ 150.40 $ 225.60 $ 300.80 Energy Charge (per KWH) $ 0.05680 $ 0.05477 $ 0.05274 Demand Charge (per KW) $ 9.00 $ 10.00 $ 11.00 Natural Gas Table - Residential Monthly Customer Charge Gas Commodity Charge ($/MCF) Commercial Monthly Customer Charge Gas Commodity Charge ($/MCF) Current 2020 2021 $ 11.30 $ 13.70 $ 16.10 $ 8.2447 $ 7.8240 $ 7.4040 $ 48.10 $ 56.40 $ 64.70 $ 8.5282 $ 8.2482 $ 7.9682 Large Industrial Monthly Customer Charge $ 145.00 $ 215.00 $ 285.00 Gas Commodity Charge ($/MCF) $ 8.0390 $ 7.7950 $ 7.5450 Demand Charge (Max Daily MCF per month) $ 9.0000 $ 8.5000 $ 8.0000 AND BE IT FURTHER RESOLVED, that the General Manager of the Hutchinson Utilities Commission, Jeremy J Carter, shall provide notice of these rate changes to the City Council of the City of Hutchinson. Adopted by the Hutchinson Utilities Commission this �(-O — day of U 2020 Hutchinson Utilities Commission )P000lp / Don Martinez, President Attest: oe Robert Wendorff, Secreta HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: ASSIGNMENT OF THE HIGHFIELD APARTMENTS PROJECT Department: Legal LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: See attached information BOARD ACTION REQUESTED: Approve documents related to the assignment of the Highfield Apartments Project Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Agenda Item: Documents related to Assignment of the Highfield Apartments Project BACKGROUND/EXPLANATION OF AGENDA ITEM: In 2016, the City entered into a Development Agreement with Highfield Apartments of Hutchinson, LLC (the "Developer") related to the development in Tax Increment Financing District No. 4-18 of three phases of 29 units (87 units total) of market -rate multifamily housing (the "Project"). To assist the Developer with financing the Project, the City agreed, pursuant to the Development Agreement, to reimburse the Developer using tax increment financing on a pay -as -you -go -basis for certain of the Project costs. For each phase of the Project, the City would issue a tax increment financing Note (the "TIF Notes.") In addition to the tax increment financing, the Developer previously assigned its rights and obligations under the Development Agreement and TIF Notes to various lenders, as permitted by the Development Agreement, to finance the Project. All three phases of the Project have now been completed, and three TIF Notes have been issued for each Project phase. The Developer now desires to sell the Project to Highfield Properties of Hutch, LLC (the "Buyer"), and wishes to assign its rights and obligations under the Development Agreement and TIF Notes to the Buyer. This type of transaction is typical with TIF Developments following project completion. As noted above, to finance the Project, the Developer previously assigned its rights and obligations under the Development Agreement and TIF Notes to various lenders. This Council approved and consented to such assignments previously and executed documentation similar to that now before the Council. As part of the sale/purchase of the Project by the Buyer, all outstanding assignments from the Developer shall terminate. Under these documents, the Buyer shall assume all rights and obligations under the Development Agreement and TIF Notes and will assign such rights and obligations to its lender —Wings Financial Credit Union. Development Counsel, Dorsey & Whitney, has reviewed and comment on the documents. Such Assignments shall not harm the City, as the Development Agreement is still outstanding, and the Buyer is obligated to perform under the Development Agreement until its termination. All restrictive covenants regarding the Project property and its use are detailed in the Development Agreement and run with the property. Additionally, two of the TIF Notes have been lost — the Phase I Note and the Phase II Note. The Notes were believed to be in possession of a prior lender by virtue of assignment from the Developer. In the event any Notes are lost, the City receives an affidavit the representations to that effect (i.e., that the Notes are lost and cannot be found), then cancels and reissues the Note. This provides a safeguard to the City having to make payments under the previous Notes and the reissued Notes. 4845-4651-3866\1 THE DOCUMENTS (DOCUMENTS IN BOLD HAVE CITY EXECUTION PAGES) 2 Allonge Note 1— These documents represent the Buyer/new 4 Allonge Note 2 Borrower assigning the TIF Notes to its Lender 6 Allonge Note 3 7 Assignment and Pledge of Tax Increment This is between the New Borrower, its Lender, and Financing the Developer. As further security for repayment of the Lender's Loan, New Borrower is executing and delivering to the Lender this Assignment 8 Acknowledgement Consent and Subordination This relates to the "Assignment and Pledge of Tax Agreement of City Increment Financing" and is the City's consent to the Assignment by the New Borrower to the Lender. 9 Second Replacement TIF Note These relate to the Lost TIF Note for Phase I 10 Lost Note Affidavit 11 Cancelled Note Affidavit 12 Replacement TIF Note These relate to the Lost TIF Note for Phase II 13 Lost Note Affidavit 14 Cancelled Note Affidavit 15 Assignment and Assumption of Development This is between the New Borrower/Buyer and Agreement and TIF Notes Developer. New Borrower/Buyer is agreeing to assume all rights and obligations under the TIF Documents and Notes. Includes a City consent. 16 Termination of Assignment and Pledge of This is between the Developer and the Lender and Increment Financing. terminates the Developer's prior assignments. Recommendations: 1) Approve the documents and have the authorized representatives of the City execute the documents, as necessary; 4845-4651-3866\1 ALLONGE TO LIMITED TAX INCREMENT REVENUE NOTE OF 2016 (First Phase TIF Note) ALLONGE to that certain Limited Tax Increment Revenue Note of 2016 dated February 5, 2018 (the "Original Note"), as canceled and redelivered as of October 31, 2019 (the "First Reissued Note"), as canceled and redelivered as of [ , 2020 (the "Second Reissued Note") in the principal amount of $296,000.00 (collectively, as reissued, the "Note") made by the City of Hutchinson in favor of Highfield Apartments of Hutchinson, LLC, and as subsequently assigned to Highfield Properties of Hutch, LLC, as successor in interest ("Borrower"). Borrower assigns the Note to Wings Financial Credit Union ("Lender") without recourse, representation or warranty, express or implied. Dated: 2020 BORROWER: HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company By: _ Name Its: John H. Schwieters Chief Executive Officer LENDER: WINGS FINANCIAL CREDIT UNION, a Minnesota credit union Dated: 12020 By: Name: Scott Ramsdale Its: Vice President Commercial Services Consented to by: Dated: 12020 Ml CITY OF HUTCHINSON By: Name: Its: Mayor Name: Its: City Administrator [City Signature Page to First Phase TIF Note Allonge] ALLONGE TO LIMITED TAX INCREMENT REVENUE NOTE OF 2016 (Second Phase TIF Note) ALLONGE to that certain Limited Tax Increment Revenue Note of 2016 dated June 6, 2018 (the "Original Note"), as canceled and redelivered as of October 31, 2019 (the "First Reissued Note"), as canceled and redelivered as of [ , 2020 (the "Second Reissued Note") in the principal amount of $296,000.00 (collectively, as reissued the "Note") made by the City of Hutchinson in favor of Highfield Apartments of Hutchinson, LLC, and as subsequently assigned to Highfield Properties of Hutch, LLC, as successor in interest ("Borrower"). Borrower assigns the Note to Wings Financial Credit Union ("Lender") without recourse, representation or warranty, express or implied. BORROWER: HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company Dated: , 2020 By: Name: John H. Schwieters Its: Chief Executive Officer LENDER: WINGS FINANCIAL CREDIT UNION, a Minnesota credit union Dated: , 2020 By: Name: Scott Ramsdale Its: Vice President Commercial Services Consented to by: Dated: 12020 Ml CITY OF HUTCHINSON By: Name: Its: Mayor Name: Its: City Administrator [City Signature Page to Second Phase TIF Note Allonge] ALLONGE TO LIMITED TAX INCREMENT REVENUE NOTE OF 2016 (Third Phase TIF Note) ALLONGE to that certain Limited Tax Increment Revenue Note of 2016 dated as of August 12, 2019 in the principal amount of $242,395.00 ("Note") made by the City of Hutchinson in favor of Highfield Apartments of Hutchinson, LLC, and as subsequently assigned to Highfield Properties of Hutch, LLC, as successor in interest ("Borrower"). Borrower assigns the Note to Wings Financial Credit Union ("Lender") without recourse, representation or warranty, express or implied. Dated: .2020 BORROWER: HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company By: _ Name Its: John H. Schwieters Chief Executive Officer LENDER: WINGS FINANCIAL CREDIT UNION, a Minnesota credit union Dated: 12020 By: Name: Scott Ramsdale Its: Vice President Commercial Services Consented to by: Dated: 2020 Ml CITY OF HUTCHINSON By: Name: Its: Mayor Name: Its: City Administrator [City Signature Page to Second Phase TIF Note Allonge] ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING THIS ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING (this "Assignment") is made as of September , 2020, by and between Highfield Properties of Hutch, LLC, a Minnesota limited liability company, (the "Borrower"), whose address is 13925 Fenway Boulevard North, Hugo, Minnesota 55039, successor in interest to Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company (the "Original Borrower"), whose address is 17018 Commercial Park Road, Brainerd, Minnesota 56401 and Wings Financial Credit Union, a Minnesota credit union ("Lender"), whose address is 14985 Glazier Avenue, Apple Valley, MN 55124-6539. RECITALS A. Original Borrower and the City of Hutchinson, Minnesota (the "City") entered into that certain Development Agreement executed July 26, 2016 and recorded in the Office of the County Recorder for McLeod County, Minnesota on September 7, 2016 as Document No. 427002 (the "Development Agreement") - B. The Development Agreement provides for improvement of three parcels of real property identified collectively in the Development Agreement as the "Project" and legally described on Exhibit A attached hereto. Original Borrower indicates that it has developed the Project in accordance with the Development Agreement in three separate phases and has completed the construction of all three phases, each consisting of a 29-unit apartment building and related improvements, on those portions of the Project legally described on Exhibit B (the "Phase I Project"), on Exhibit C (the "Phase II Project"), and on Exhibit D (the Phase III Project") attached hereto (the Phase I Project, the Phase II Project, and the Phase III Project are collectively referred to collectively herein as the "Premises"). The Development Agreement also sets forth the City's agreement to provide certain tax increment financing for the Project (the "Tax Increment Financing"). C. The Premises are a part of a tax increment financing district known as Tax Increment Financing District No. 4-18 created by the City. D. In order to further evidence the obligation of the City to provide tax increment assistance for the Premises, the City has previously executed and delivered to Original Borrower or the Lender (i) a United States of America, State of Minnesota, City of Hutchinson Limited Tax Increment Revenue Note of 2016 in the principal amount of Two Hundred Ninety -Six Thousand and No/ 100 Dollars ($296,000.00) with respect to the Phase I Project (the "Phase I TIF Note"); (ii) a United States of America, State of Minnesota, City of Hutchinson Limited Tax Increment Revenue Note of 2016 in the principal amount of Two Hundred Ninety -Six Thousand and No/ 100 Dollars ($296,000.00) with respect to the Phase II Project (the "Phase 11 TIF Note"); and (iii) a United States of America, State of Minnesota, City of Hutchinson Limited Tax Increment Revenue Note in the principal amount of $242,395.00 with respect to Phase III Project (the "Phase III TIF Note") (the Phase I TIF Note, the Phase II TIF Note, and the Phase III TIF Note are referred to collectively herein as the "TIF Notes" and sometimes individually as a "TIF Note") (the TIF Notes and the Development Agreement are referred to collectively herein as the "TIF Documents")- E. Original Borrower has indicated its desire to sell its interest in the Project and assign its rights and interests under the TIF Documents to Borrower. The City has indicated that it consents to the sale of the Project and the assignment of interests and rights of Original Borrower under the TIF Documents to Borrower. City has agreed in a separate writing to consent to the assignment of all rights and obligations under the TIF Documents from Original Borrower to Borrower and Original Borrower has now transferred its rights and obligations under the TIF Documents to Borrower. Borrower now wishes to pledge its rights under the TIF Documents to Lender as further security for lending to Borrower to accomplish Borrower's purchase of the Project. F. To secure repayment of the lending from Lender to Borrower (the "Loan"), Borrower has executed and delivered to Lender a Mortgage, Security Agreement and Fixture Financing Statement dated as of the date hereof, to be filed in the Office of the County Recorder, McLeod County, Minnesota (together with any amendment or modification thereto, the "Mortgage"), and certain other loan and security documents as required by the Lender (the Loan Agreement, the Note, the Mortgage and the other documents entered into in connection with the Loan are referred to herein as the "Loan Documents"). G. As further security for repayment of the Loan as evidenced by the Note and secured by the Mortgage, Borrower is executing and delivering to the Lender this Assignment. NOW, THEREFORE, in consideration of the above recitals, and for value received, Borrower hereby transfers, assigns and grants a security interest in, pledges, and conveys, to Lender all right, title and interest of Borrower in and to the TIF Documents, together with all proceeds thereof and the immediate and continuing right to receive and collect all amounts due or to become due thereunder and all other rights which may derive from or accrue thereunder and the right to amend, cancel, modify, alter or surrender the TIF Documents for the purpose of securing the following (hereinafter collectively referred to as the Indebtedness Secured Hereby"): One. Payment of the indebtedness evidenced by and performance of the terms and conditions of the Note; Two. Payment of all other sums with interest thereon becoming due and payable to the Lender herein and in the Note; Three. Performance and discharge of each and every obligation, covenant and agreement of Borrower herein and in the Loan Agreement, the Note, the Mortgage and all other Loan Documents. However, Lender does not assume any obligations under the TIF Documents unless and until Lender assumes such obligations in writing. 2 AND BORROWER COVENANTS, WARRANTS, REPRESENTS AND AGREES: Warranties. A. That Borrower is the true and lawful, absolute owner of the TIF Documents free and clear from any and all liens, security interest, encumbrances or other right, title or interest of any other person, firm or corporation. B. Except for any consents from the City required under the TIF Documents, that Borrower has the full right and title to assign and pledge the Tax Increment Financing and the TIF Documents and Borrower's rights and interest in the TIF Documents; that there are no outstanding claims, assignments or pledges thereof, other than as set forth hereinabove; that, to Borrower's knowledge, there are no existing defaults under the TIF Documents on the part of makers thereof, that Borrower has fully complied with and, to Borrower's knowledge, is not in default with regard to the TIF Documents and has not received any written notice of default with respect to the TIF Documents. C. That neither the Development Agreement, insofar as it relates to or affects the Premises, nor the TIF Notes shall be amended, altered, cancelled, modified or surrendered without the prior written consent of the Lender. D. That to Borrower's knowledge, Borrower, as successor in interest to Original Borrower, is in compliance with the terms of the Development Agreement. E. That, to Borrower's knowledge, no defaults exist under any of the TIF Documents. F. That all of the TIF Documents remain in full force and effect. G. That to Borrower's knowledge, (i) there are no defenses, setoffs or counterclaims against or with regard to the TIF Notes or the Development Agreement or the indebtedness evidenced thereby and (ii) neither the TIF Notes nor the Development Agreement has been amended or modified except as provided herein and are valid and enforceable obligations of the City and Borrower in accordance with their terms. 2. Performance under the TIF Documents. Borrower shall enforce or secure the performance of each and every obligation of the City in the TIF Documents; not borrow against, further pledge or assign any payments due under the TIF Documents, nor waive, excuse, condone or in any manner release or discharge the City from its obligations under the TIF Documents, except as permitted under the TIF Documents. Borrower shall provide Lender with copies of all notices or certificates sent or received by Borrower under the TIF Documents. 3. Present Pledge and Assignment. A. This Assignment shall constitute a perfect absolute and present pledge and assignment of the TIF Notes and the Development Agreement assigned to Lender, Borrower shall execute and deliver to the Lender an Allonge Endorsement to Tax Increment Revenue Note (Phase I) in form and content acceptable in all respects to Lender; an Allonge Endorsement to Tax Increment Revenue Note (Phase II) in form and content acceptable in all respects to Lender; and, an Allonge Endorsement to Tax Increment Revenue Note (Phase III) in form and content acceptable in all respects to Lender. B. Borrower shall retain the right to collectthe semi-annual payments under the TIF Notes unless and until the occurrence of an Event of Default beyond any applicable cure period hereunder. C. From and after an Event of Default hereunder which continues beyond all cure periods, upon written notice to the City and Borrower, all payments on the TIF Notes shall be paid directly by the City to the Lender to be held and applied by Lender as provided herein. Should Borrower thereafter receive any payments on the TIF Notes, Borrower shall immediately turn over the same to the Lender. From and during the continuance of an Event of Default beyond any applicable cure period hereunder, upon notice to the City and Borrower, the TIF Notes shall be issued to Borrower, but pledged, along with the revenue stream therefrom, to Lender, registered in the name of the Lender, and upon notice from Lender to City and Borrower of an Event of Default under Lender's loan documents with Borrower, Lender shall be entitled to submit statements for payment under the TIF Notes and all payments on the TIF Notes shall be paid directly to Lender to be held and applied by Lender as provided herein. In such event, should Borrower thereafter receive any payments on the TIF Notes, Borrower shall immediately turn over the same to Lender. Borrower hereby irrevocably appoints Lender as its attorney in fact, irrevocable and coupled with an interest to perform all of Borrower's obligations under the TIF Documents related to the TIF Notes or the Premises and to cause the TIF Notes to be registered in Lender's name and to submit statements for payment under the TIF Notes and to collect all payments under and to enforce the TIF Documents related to the Premises including, but not limited to, the TIF Notes and the Development Agreement from and after the occurrence of an Event of Default hereunder which continues beyond all applicable cure periods. D. If Borrower and Lender make inconsistent demands on the City for payment under the TIF Notes, or otherwise challenge: the appropriate party to which payment is to be made, Borrower and Lender hereby expressly agree and authorize the City to pay to Lender the disputed amount. Upon the making of any such payment to Lender, the City's obligation with respect to the making of such payment will be deemed fully satisfied. E. Borrower shall not pledge, assign, or transfer the TIF Notes to any other individual or entity other than to Lender as provided herein. 4. Security Agreement. This Agreement constitutes a Security Agreement under the Uniform Commercial Codes adopted in Minnesota (the "Code") and shall be governed by the Code. Lender may file such financing statements as it may deem reasonably desirable or appropriate to perfect such interest and shall provide Borrower with a copy of such filing. S. Events of Default. An Event of Default shall occur hereunder upon the following: 4 A. An Event of Default (as that term is defined in the Loan Agreement) occurs under the Loan Agreement; or B. Failure to comply with or perform any of the terms, conditions or covenants of this Assignment or which continues for a period of thirty (30) days' after written notice thereof from Lender to Borrower. 6. Remedies. Upon or at any time after the: occurrence of an Event of Default beyond any applicable cure period, the Lender may declare all Indebtedness Secured Hereby immediately due and payable and provide written notice to the City and Borrower to thereafter make all payments on the TIF Notes to the Lender and apply all sums held by Lender, including any payments received under the TIF Notes to the Indebtedness Secured Hereby and may, at its option, enforce the payment thereof and exercise all of the rights of a holder of the TIF Documents. regarding the Premises. In addition, upon the occurrence of an Event of Default which continues beyond all applicable cure periods, the Lender may without demand, advertisement or notice of any kind (except such notice as may be required under the Code) and all of which are, to the extent permitted by law, hereby expressly waived: A. exercise any of the remedies available to a secured party under the Code; B. proceed immediately to exercise each and all of the powers, rights, and privileges reserved or granted to the Lender under the Note, Mortgage, and/or any of the other Loan Documents; C. proceed to protect and enforce this Assignment by suits or proceedings or otherwise, and for the enforcement of any other legal or equity available to the Lender. In the event that any notice is required to be given under the Code such requirements for reasonable notice shall be satisfied by giving at least ten (10) days' notice prior to the event or thing giving rise to the requirement of notice. 7. Authorization to City. The City is hereby irrevocably authorized and directed to recognize the claims of the Lender without investigating the reason for any action taken or the validity of or the amount of indebtedness owing to the Lender or the existence of any Event of Default. In the event that Lender gives notice to the City of an Event of Default under the Loan Agreement and makes demand upon the City for payment under the TIF Notes to Lender, then, in such circumstance, Borrower hereby irrevocably directs and authorizes the City to pay exclusively to the Lender or its assigns, from and after the date hereof, all sums due under the TIF Notes without the necessity of any additional documentation executed by Borrower, unless requested by the City, and, to the extent such sums are paid to the Lender, Borrower agrees that the City shall have no further liability to Borrower for the same. The sole signature of the Lender shall be sufficient for the exercise of any rights under this Assignment and the sole receipt by the Lender of any sum paid by the City shall be in discharge and release of that portion of any amount owed by the City. 8. Additional Instruments. Borrower upon the written request of the Lender shall, at its expense, execute and deliver all assignments, certificates, financing statements or other documents 5 and give further assurances and do all other acts and things as the Lender may request to perfect or to realize upon the Lender's interest in the TIF Notes; and the Development Agreement as it relates to the Premises or to protect, enforce, or otherwise effect the Lender's rights and remedies. If Borrower is unable or unwilling to execute any such other assignments, certificates, financing statements or other documents and to file financing statements or other public notices or recordings with the appropriate authorities, as and when reasonably requested by the Lender, and Borrower authorizes the Lender to sign and deliver as its true and lawful agent and attorney -in -fact, coupled with an interest, any such assignment, certificate, financing statement or other document and to make any such filing. 9. Amendment. Neither the Development Agreement, insofar as it relates to or affects the Premises, nor either of the TIF Notes shall be amended, altered, cancelled, modified or surrendered without the prior written consent of the Lender. 10. Release. Upon payment and performance in full of the Indebtedness Secured Hereby, this Assignment shall be released and shall thereafter become null and void and be of no further effect, and Lender shall provide documentation confirming such release as reasonably requested by Borrower. 11. Successors and Assigns. This Assignment, and each and every covenant, agreement and provision hereof shall be binding upon Borrower and its successors and assigns and shall inure to the benefit of the Lender and its successors and assigns. Should Lender assign the Loan and the Loan Documents to any other person or entity, the Lender shall cause such person or entity to be bound by the terms and provisions hereof, 12. Governing Law. This Assignment is intended to be governed by the laws of the State of Minnesota, 13. Validity Clause. The unenforceability or invalidity of any provision hereof shall not render any other provision or provisions herein contained unenforceable or invalid. Any provisions found to be unenforceable shall be severable from this Assignment. 14. Notices. Any notices or other communicati ons to any party hereto shall be deemedto have been sufficiently given when delivered or mailed in accordance with the notice provisions set forth in the Loan Agreement. 15 Attorneys' Fees. Borrower agrees to pay all costs of collection, including reasonable attorneys' fees, at any time paid or incurred by the Lender in connection with the enforcement of its rights hereunder. 16 City Consent. Borrower covenants and agrees that Borrower will obtain and deliverto Lender an executed Acknowledgement, Consent and Subordination Agreement of the City in a form reasonably satisfactory in all respects to Lender by no later than thirty (30) days following the date of this Assignment. [SIGNATURE PAGE FOLL0WSJ Cel IN WITNESS WHEREOF, the undersigned have caused this Assignment and Pledge of Tax Increment Financing to be executed as of the date first above written Dated: 2020 Dated: 2020 THIS INSTRUMENT WAS DRAFTED BY: Peter B. Tiede Tiede Grabarski PLLC 4770 White Bear Parkway, Suite LL20 White Bear Lake, MN 55110 Telephone: (651) 964-2514 BORROWER: HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company By: _ Name Its: John H. Schwieters Chief Executive Officer LENDER: WINGS FINANCIAL CREDIT UNION, a Minnesota credit union By: _ Name Its: 7 Scott Ramsdale Vice President Commercial Services EXHIBIT A TO ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING LEGAL DESCRIPTION OF PROJECT MCLEOD COUNTY, MINNESOTA Lots One (1), Two (2) and Three (3), Block One (1), Highfield Addition. ABSTRACT PROPERTY EXHIBIT B TO ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING LEGAL DESCRIPTION OF PHASE I PROJECT MCLEOD COUNTY, MINNESOTA Lot One (1), Block One (I), Highfield Addition. ABSTRACT PROPERTY EXHIBIT C TO ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING LEGAL DESCRIPTION OF PHASE II PROJECT MCLEOD COUNTY, MINNESOTA Lot Two (2), Block One (1). Highfield Addition. ABSTRACT PROPERTY 10 EXHIBIT D TO ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING LEGAL DESCRIPTION OF PHASE III PROJECT MCLEOD COUNTY, MINNESOTA Lot Three (3), Block One (1). Highfield Addition. ABSTRACT PROPERTY II ACKNOWLEDGMENT. CONSENT AND SUBORDINATION AGREEMENT OF CITY The City of Hutchinson, Minnesota (the "City"), hereby acknowledges the Assignment and Pledge of Tax Increment Financing (the "Assignment") dated September , 2020, between Wings Financial Credit Union, a Minnesota credit union (the "Lender"), and Highfield Properties of Huch, LLC, a Minnesota limited liability company (the `Borrower"), as successor in interest to Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company (the "Original Borrower"), consents to such assignment to Lender, and agrees to be bound by the Assignment and to comply with the Lender's instructions with respect to the payments on the TIF Notes under the TIF Documents. In particular, and without limiting the generality of the foregoing, the undersigned acknowledge and agree that: (i) Borrower and Highfield Apartments of Hutchinson, LLC are not in default under the Development Agreement, and (ii) the assignment effected by the Assignment is approved by the City and is made in full compliance with the provisions of Article VI of the Development Agreement as defined in the Assignment. Terms used with capitalization but not defined herein shall have the meanings ascribed thereto by the Assignment. Without limiting the foregoing, the City hereby: (i) consents to the foregoing assignment of the TIF Documents as they relate to the Premises and TIF Notes by Borrower to Lender; and (ii) agrees, from and after the date of the Assignment upon notice by Lender or its successors and assigns, of an Event of Default beyond any applicable cure periods by Borrower under the Loan Documents between Borrower and Lender, to make all payments on the TIF Notes described in the Assignment to such requesting party at such address as it shall be directed in writing if such request is accompanied by a statement that the requesting party is entitled to the payments under the TIF Notes. In addition to providing the Borrower notice of default under the Development Agreement concerning or affecting the Premises, the City agrees to provide Lender, its successors and assigns, with copies of any notice of default given under the Development Agreement concerning or affecting the Premises andthat Lender, its successors and assigns, shall have the right but not the obligation to cure any such default on behalf of the Borrower within the time specified in the Development Agreement, provided that should possession of the Premises be necessary in order to cure such default, such time shall include a reasonable amount of time for Lender to obtain possession of the Premises and to cure such default. Should an Event of Default occur under the Development Agreement concerning or affecting the Premises, such that the City has the right to cancel, terminate or rescind the TIF Notes or the Development Agreement, the City shall honor the TIF Notes as direct obligations to Lender, its nominee, successors or assigns, for the remaining unpaid principal balance thereof, provided that Lender, its nominee, successors or assigns has assumed in writing the remaining unfulfilled obligations of the Borrower under the TIF Documents and cured the Event of Default under the Development Agreement except Events of Default due solely from a bankruptcy filing by the Borrower or foreclosure of the Mortgage. The City further acknowledges and agrees that, pursuant to Section 3.06 of the Development Agreement and this Acknowledgment, Consent and Subordination Agreement, the Development Agreement and all of the City's rights under the Development Agreement, including but not limited to the receipt and application of any proceeds of insurance shall, in all respects, be subject and subordinate to the rights of the Lender under the Mortgage. The term "Mortgage" shall include the Mortgage and any amendments, supplements, modifications, renewals, extensions or replacements thereto. IN WITNESS WHEREOF, the undersigned have caused this Assignment and Pledge of Tax Increment Financing to be executed as of the date below. SIGNATURE PAGE FOLLOWS 2 Dated: .2020 STATE OF MINNESOTA ) ss. COUNTY OF ) City of Hutchinson By: Name: Its: Mayor By: Name: Its: City Administrator The foregoing instrument was acknowledged before me on September , 2020, by and the Mayor and City Administrator, respectively, of the City of Hutchinson. THIS INSTRUMENT WAS DRAFTED BY: Peter B. Tiede Tiede Grabarski PLLC 4770 White Bear Parkway, Suite LL20 White Bear Lake, MN 55110 Telephone: (651) 964-251 Notary Public 3 No. R-I LIMITED TAX INCREMENT REVENUE NOTE UNITED STATES OF AMERICA STATE OF MINNESOTA CITY OF HUTCHINSON LIMITED TAX INCREMENT REVENUE NOTE OF 2016 (Highfield Apartments) PRINCIPAL AMOUNT: $296.000.00 INTEREST RATE: 3.0% The City of Hutchinson, Minnesota (the "City") for value received, promises to pay, but solely from the source, to the extent and in the manner hereinafter provided, to Highfield Apartments of Hutchinson, LLC, or its registered assigns (the "Owner"), the principal sum of Two hundred ninety six thousand and no/100 ($296,000), in semi-annual installments payable on August 1. 2019, and on each February 1 and August 1 thereafter up to and including February 1, 2037 (each being a "Scheduled Payment Date"), together with interest on the outstanding and unpaid principal balance of this Note at the rate of 3.0% per annum. Installment payments shall be applied first to interest and then to a reduction of outstanding principal. Interest on the outstanding balance of this Note shall accrue from the date hereof and shall be added to the principal amount on each February 1 and August 1 installment payment date unless paid on such date. Each payment on this Note is payable in any coin or currency of the United States of America which on the date of such payment is legal tender for public and private debts and shall be made by check or draft made payable to the Owner and mailed to the Owner at the postal address within the United States designated from time to time by the Owner. This Note is subject to prepayment on any Scheduled Payment Date at the option of the City, in whole or in part, upon payment to the Owner of the principal amount of the Note to be prepaid, without premium or penalty. This Note is a special and limited obligation and not a general obligation of the City, which has been issued by the City in aid of financing a project pursuant to and in frill conformity with the Constitution and laws of the State of Minnesota, including M.S., Sections 469.174 through 469.1794. This Limited Tax Increment Revenue Note of 2016 (Tax Increment Financing District No. 4-18) (or "Note") is issued pursuant to the provisions of that certain Development Agreement, dated as of July 26, 2016, as the same may be amended from time to time (the "Development Agreement"), by and between the City of Hutchinson, Minnesota (the "City") and Highfield Apartments of Hutchinson, LLC (the "Developer"). THIS NOTE IS NOT PAYABLE OUT OF ANY FUNDS OR PROPERTIES OTHER THAN PLEDGED TAX INCREMENT, AS DEFINED BELOW. F-1 The Note Payment Amounts due hereon shall be payable solely from a portion of the tax increments, less the City's administrative fee of ten percent (10%), from the Development Property within the City's Tax Increment Financing District No. 4-18 (the "Tax Increment District") within its Development District No. 4, which are paid to the City and which the City is entitled to retain pursuant to the provisions of M.S., Sections 469.174 through 469.1794, as the same may be amended or supplemented from time to time (the "Available Tax Increment"). The City makes no representation or covenant, express or implied, that the Available Tax Increments will be sufficient to pay, in whole or in part, the amounts which are or may become due and payable hereunder. The City shall pay to the Owner on each Scheduled Payment Date all Available Tax Increment on that date to the extent necessary to pay principal and interest then due and any past due installment. To the extent that the City is unable to pay the total principal and interest due on this Note at or prior to the February 1, 2037 maturity date hereof as a result of its having received as of such date insufficient Available Tax Increment, such failure shall not constitute a default under this Note and the City shall have no further obligation hereon. This Note shall not be payable from or constitute a charge upon any funds of the City, and the City shall not be subject to any liability hereon or be deemed to have obligated itself to pay hereon from any funds except the Available Tax Increment, and then only to the extent and in the manner herein specified. The Owner shall never have or be deemed to have the right to compel any exercise of any taxing power of the City or of any other public body, and neither the City nor any council member, officer, employee or agent of the City, nor any person executing or registering this Note shall be personally liable hereon by reason of the issuance or registration hereof or otherwise. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Note have been done, have happened, and have been performed in regular and due form, time, and manner as required by law; and that this Note, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation thereon. IN WITNESS WHEREOF, the City Council of the City of Hutchinson has caused this Note to be executed by the manual signatures of the Mayor and the City Administrator and has caused this Note to be dated as of February 5, 2018, cancelled and redelivered as of October 31, 2019, and again cancelled and redelivered on September , 2020. Mayor City Administrator First Phase TIF Note LOST NOTE AFFIDAVIT Dated: September , 2020 Wings Financial Credit Union, a Minnesota Credit Union ("Wings"), being first duly sworn on oath, deposes and states as follows: 1. Wings is, by reason of that certain Assignment and Pledge of Tax Increment Financing between Wings and Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company ("Highfield") dated as of August 20, 2019 (the "Assignment Agreement"), the payee and beneficiary of an original City of Hutchinson Limited Tax Increment Revenue Note of 2016 (Highfield Apartments) with an original issue date of February 5, 2018 issued to Highfield, (the "Original Phase I Note"), in the original principal amount of $296,000 from the City of Hutchinson (the "City") 2. The Original Phase I Note was believed to be in possession of a prior lender by virtue of assignment from Highfield. Such lender checked its records and files and was been unable to locate the original Note, and the Original Phase I Note was cancelled and reissued by the City on October 31, 2019 (the "Reissued Note") 3. The Reissued Note was believed to be in possession of Wings by virtue of assignment from Highfield. Wings has checked its records and files and has been unable to locate the original Reissued Note. 4. The Reissued Note has not been sold, assigned or transferred in any way. 5. Wings agrees to indemnify and hold harmless the City, its officers, directors, and agents, from any and all claims arising out of or related to Wings' inability to locate the original Reissued Note. to the City. In the event Wings is able to locate the original Reissued Note, it will be forwarded The replacement note should be issued directly to the Owner. This Lost Note Affidavit may be relied on by Owner and the City. FURTHER AFFIANT SAYETH NOT. WINGS FINANCIAL CREDIT UNION a Minnesota credit union By: Name: Scott Ramsdale Its: Vice President Commercial Services The foregoing instrument was acknowledged before me this day of , 2020, by Scott Ramsdale, the Vice President Commercial Services of Wings Financial Credit Union, a Minnesota credit union, on behalf of said credit union. Notary Public CANCELLED NOTE AFFIDAVIT 1. The City of Hutchinson, Minnesota (the "City"), previously issued its City of Hutchinson Limited Tax Increment Revenue Note of 2016 (Highfield Apartments) with an original issue date of February 5, 2018, in the original principal amount of $296,000 (collectively, the "Original Note") 2. The Original Note is registered in the name of Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company ("Highfield") 3. The Original Note was believed to be delivered by Highfield to Wings Financial Credit Union. 4. Other than the delivery to Wings Financial Credit Union the Original Note has not been sold, transferred or assigned to any other person or entity and said Original Note cannot be located after due and diligent search. 4. This Affidavit is made for the purpose of certifying that the Original Note is cancelled as of the date hereof. [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] STATE OF MINNESOTA ) ss. COUNTY OF MCLEOD ) CITY OF HUTCHINSON By: Its: Mayor By: Its: City Administrator The foregoing instrument was acknowledged before me this day of 2020, by and the Mayor and City Administrator, respectively, of the City of Hutchinson, Minnesota, a municipal corporation and political subdivision of the State of Minnesota. Notary Public 2 [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] Dated: 12020 HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company By: _ Name: Its: John H. Schwieters Chief Executive Officer The foregoing instrument was acknowledged before me this day of 2020, by John H. Schwieters, the Chief Executive Officer of Highfield Properties of Hutch, LLC, a Minnesota limited liability company. Notary Public 3 [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] WINGS FINANCIAL CREDIT UNION a Minnesota credit union By: _ Name: Its: Scott Ramsdale Vice President Commercial Services The foregoing instrument was acknowledged before me this day of , 2020, by Scott Ramsdale, the Vice President Commercial Services of Wings Financial Credit Union, a Minnesota credit union, on behalf of said credit union. Notary Public 4 No. R-I LIMITED TAX INCREMENT REVENUE NOTE UNITED STATES OF AMERICA STATE OF MINNESOTA CITY OF HUTCHINSON LIMITED TAX INCREMENT REVENUE NOTE OF 2016 (Highfield Apartments) PRINCIPAL AMOUNT: $296.000.00 INTEREST RATE: 3.0% The City of Hutchinson, Minnesota (the "City") for value received, promises to pay, but solely from the source, to the extent and in the manner hereinafter provided, to Highfield Apartments of Hutchinson, LLC, or its registered assigns (the "Owner"), the principal sum of Two hundred ninety six thousand and no/100 ($296,000), in semi-annual installments payable on August 1. 2019, and on each February 1 and August 1 thereafter up to and including February 1, 2037 (each being a "Scheduled Payment Date"), together with interest on the outstanding and unpaid principal balance of this Note at the rate of 3.0% per annum. Installment payments shall be applied first to interest and then to a reduction of outstanding principal. Interest on the outstanding balance of this Note shall accrue from the date hereof and shall be added to the principal amount on each February 1 and August 1 installment payment date unless paid on such date. Each payment on this Note is payable in any coin or currency of the United States of America which on the date of such payment is legal tender for public and private debts and shall be made by check or draft made payable to the Owner and mailed to the Owner at the postal address within the United States designated from time to time by the Owner. This Note is subject to prepayment on any Scheduled Payment Date at the option of the City, in whole or in part, upon payment to the Owner of the principal amount of the Note to be prepaid, without premium or penalty. This Note is a special and limited obligation and not a general obligation of the City, which has been issued by the City in aid of financing a project pursuant to and in frill conformity with the Constitution and laws of the State of Minnesota, including M.S., Sections 469.174 through 469.1794. This Limited Tax Increment Revenue Note of 2016 (Tax Increment Financing District No. 4-18) (or "Note") is issued pursuant to the provisions of that certain Development Agreement, dated as of July 26, 2016, as the same may be amended from time to time (the "Development Agreement"), by and between the City of Hutchinson, Minnesota (the "City") and Highfield Apartments of Hutchinson, LLC (the "Developer"). THIS NOTE IS NOT PAYABLE OUT OF ANY FUNDS OR PROPERTIES OTHER THAN PLEDGED TAX INCREMENT, AS DEFINED BELOW. F-1 The Note Payment Amounts due hereon shall be payable solely from a portion of the tax increments, less the City's administrative fee of ten percent (10%), from the Development Property within the City's Tax Increment Financing District No. 4-18 (the "Tax Increment District") within its Development District No. 4, which are paid to the City and which the City is entitled to retain pursuant to the provisions of M.S., Sections 469.174 through 469.1794, as the same may be amended or supplemented from time to time (the "Available Tax Increment"). The City makes no representation or covenant, express or implied, that the Available Tax Increments will be sufficient to pay, in whole or in part, the amounts which are or may become due and payable hereunder. The City shall pay to the Owner on each Scheduled Payment Date all Available Tax Increment on that date to the extent necessary to pay principal and interest then due and any past due installment. To the extent that the City is unable to pay the total principal and interest due on this Note at or prior to the February 1, 2037 maturity date hereof as a result of its having received as of such date insufficient Available Tax Increment, such failure shall not constitute a default under this Note and the City shall have no further obligation hereon. This Note shall not be payable from or constitute a charge upon any funds of the City, and the City shall not be subject to any liability hereon or be deemed to have obligated itself to pay hereon from any funds except the Available Tax Increment, and then only to the extent and in the manner herein specified. The Owner shall never have or be deemed to have the right to compel any exercise of any taxing power of the City or of any other public body, and neither the City nor any council member, officer, employee or agent of the City, nor any person executing or registering this Note shall be personally liable hereon by reason of the issuance or registration hereof or otherwise. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Note have been done, have happened, and have been performed in regular and due form, time, and manner as required by law; and that this Note, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation thereon. IN WITNESS WHEREOF, the City Council of the City of Hutchinson has caused this Note to be executed by the manual signatures of the Mayor and the City Administrator and has caused this Note to be dated as of June 6, 2018, cancelled and redelivered as of October 31, 2019, and again cancelled and redelivered on September , 2020. Mayor City Administrator Second Phase TIF Note LOST NOTE AFFIDAVIT Dated: September , 2020 Wings Financial Credit Union, a Minnesota Credit Union ("Wings"), being first duly sworn on oath, deposes and states as follows: Wings is, by reason of that certain Assignment and Pledge of Tax Increment Financing between Wings and Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company ("Highfield") dated as of August 20, 2019 (the "Assignment Agreement"), the payee and beneficiary of an original City of Hutchinson Limited Tax Increment Revenue Note of 2016 (Highfield Apartments) with an original issue date of June 6, 2018 issued to Highfield, (the "Original Phase II Note"), in the original principal amount of $296,000 from the City of Hutchinson (the "City") 2. The Original Phase II Note was believed to be in possession of a prior lender by virtue of assignment from Highfield. Such lender checked its records and files and was been unable to locate the original Note, and the Original Phase 11 Note was cancelled and reissued by the City on October 31, 2019 (the "Reissued Note") 3. The Reissued Note was believed to be in possession of Wings by virtue of assignment from Highfield. Wings has checked its records and files and has been unable to locate the original Reissued Note. 4. The Reissued Note has not been sold, assigned or transferred in any way. 5. Wings agrees to indemnify and hold harmless the City, its officers, directors, and agents, from any and all claims arising out of or related to Wings' inability to locate the original Reissued Note. In the event Wings is able to locate the original Reissued Note, it will be forwarded to the City. The replacement note should be issued directly to the Owner. This Lost Note Affidavit may be relied on by Owner and the City. FURTHER AFFIANT SAYETH NOT. WINGS FINANCIAL CREDIT UNION a Minnesota credit union By: Name: Scott Ramsdale Its: Vice President Commercial Services The foregoing instrument was acknowledged before me this day of , 2020, by Scott Ramsdale, the Vice President Commercial Services of Wings Financial Credit Union, a Minnesota credit union, on behalf of said credit union. Notary Public CANCELLED NOTE AFFIDAVIT 1. The City of Hutchinson, Minnesota (the "City"), previously issued its City of Hutchinson Limited Tax Increment Revenue Note of 2016 (Highfield Apartments) with an original issue date of June 6, 2018, in the original principal amount of $296,000 (collectively, the "Original Note") 2. The Original Note is registered in the name of Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company ("Highfield") 3. The Original Note was believed to be delivered by Highfield to Wings Financial Credit Union. 4. Other than the delivery to Wings Financial Credit Union the Original Note has not been sold, transferred or assigned to any other person or entity and said Original Note cannot be located after due and diligent search. 4. This Affidavit is made for the purpose of certifying that the Original Note is cancelled as of the date hereof. [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] STATE OF MINNESOTA ) ss. COUNTY OF MCLEOD ) CITY OF HUTCHINSON By: Its: Mayor By: Its: City Administrator The foregoing instrument was acknowledged before me this day of 2020, by and the Mayor and City Administrator, respectively, of the City of Hutchinson, Minnesota, a municipal corporation and political subdivision of the State of Minnesota. Notary Public 2 [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] Dated: 12020 HIGHFIELD PROPERTIES OF HUTCH, LLC, a Minnesota limited liability company By: _ Name: Its: John H. Schwieters Chief Executive Officer The foregoing instrument was acknowledged before me this day of 2020, by John H. Schwieters, the Chief Executive Officer of Highfield Properties of Hutch, LLC, a Minnesota limited liability company. Notary Public 3 [COUNTERPART SIGNATURE PAGE TO THE CANCELLED NOTE AFFIDAVIT] WINGS FINANCIAL CREDIT UNION a Minnesota credit union By: _ Name: Its: Scott Ramsdale Vice President Commercial Services The foregoing instrument was acknowledged before me this day of , 2020, by Scott Ramsdale, the Vice President Commercial Services of Wings Financial Credit Union, a Minnesota credit union, on behalf of said credit union. Notary Public 4 ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT AND TIF NOTES Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company (the "Assignor") and Highfield Properties of Hutch, LLC, a Minnesota limited liability company (the "Assignee") make this Assignment and Assumption of Development Agreement and TIF Notes (this "Agreement") dated effective as of September , 2020 (the "Effective Date"). RECITALS A. Assignor and the City of Hutchinson, Minnesota (the "City"), entered into that certain Development Agreement dated July 26, 2016 (the "Development Agreement"), relating to certain real property legally described as Lots 1, 2 and 3, Block 1, Highfield Addition, McLeod County, Minnesota (the "Property"), and the Assignor desires to assign all of its interest in the Development Agreement to Assignee pursuant to this Agreement. B. Pursuant to the Development Agreement, the City issued three Tax Increment Revenue Notes, copies of which are attached as Exhibit A (together with any replacements or amendments thereto collectively, the "TIF Notes"), in favor of Assignor, and Assignor desires to assign its interest in the TIF Notes to the Assignee pursuant to this Agreement. C. Assignor desires to assign and transfer to Assignee all of Assignor's obligations and rights under the Development Agreement and the TIF Notes and be released from all of Assignor's duties, obligations and responsibilities under the Development Agreement and TIF Notes arising or accruing on and after the Effective Date, and Assignee is willing to accept and assume such rights, duties, obligations and responsibilities under the Development Agreement and TIF Notes arising or accruing on and after the Effective Date. In consideration of the premises and of the mutual covenants and agreements set forth in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which the parties acknowledge, the parties agree as follows: 1. Assignment and Assumption. The Assignor grants, transfers, and assigns to Assignee all of Assignor's rights, duties, obligations and responsibilities under the Development Agreement and the TIF Notes arising or accruing on and after the Effective Date. Assignee accepts such rights and assumes such duties, obligations and responsibilities under the Development Agreement and the TIF Notes arising or accruing on and after the Effective Date. [26443 -0008/3 920508/1 ] Assignor shall be released from all of its duties, obligations, liabilities and responsibilities under the Development Agreement and TIF Notes as of the Effective Date. 2. Assignor's Covenants. Assignor represents, warrants and covenants to Assignee as follows: (a) Assignor is a limited liability limited partnership duly organized, existing and in good standing under Minnesota law with the requisite power and authority to enter into and perform this Agreement. (b) Assignor is the "Developer" under the Development Agreement and TIF Notes. (c) The Development Agreement and TIF Notes are valid and in full force and effect in accordance with their terms. 3. Assignee's Covenants. Assignee represents, warrants and covenants to Assignor as follows: (a) Assignee is a limited liability company duly organized, existing and in good standing under Minnesota law with all requisite power and authority to enter into and perform this Agreement. (b) As of the Effective Date, Assignee expressly assumes all duties, obligations, liabilities and responsibilities of the Assignor under the Development Agreement and TIF Notes and agrees that Assignee is subject to all conditions and restrictions to which Assignor is subject. (c) Assignee certifies that it has the qualifications and financial responsibility necessary and adequate to fulfill the obligations of "Developer" in the Development Agreement. 4. Indemnification. Assignee shall defend, indemnify and hold Assignor harmless from and against any and all claims for any offsets, payments, costs, claims, lawsuits, causes of action, or any other expenses including, without limitation reasonable attorneys' fees arising under the Development Agreement and the TIF Notes associated with facts and circumstances occurring on and after the Effective Date. 5. Binding Effect. This Agreement shall be binding upon the parties' successors and assigns, and the parties shall deliver such further and additional instruments, agreements and other documents as may be necessary to carry out this Agreement's provisions. 6. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Minnesota. 7. Partial Invalidity. The invalidity or unenforceability of any provision of this Agreement will not affect or impair the validity of any other provision. [26443 -0008/3 920508/1 ] 2 8. Entire Agreement. This Agreement contains the parties' entire agreement regarding its subject matter and supersedes all prior agreements and understandings. 9. Amendment. The parties may amend this Agreement only by a written instrument duly executed by all parties. 10. Headings. The section and paragraph headings contained in this Agreement are for reference purposes only and will not affect this Agreement's meaning or interpretation. 11. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Facsimile and PDF signatures shall be sufficient for all purposes. [Remainder ofpage intentionally left blank. Signature page follows.] [26443 -0008/3 920508/1 ] 3 SIGNATURE PAGE TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT AND TIF NOTES The Assignor has executed and delivered this Agreement as of the Effective Date. ASSIGNOR: Highfield Apartments of Hutchinson, LLC STATE OF MINNESOTA SS COUNTY OF Steven D. Kuepers Its Chief Manager On this day of , 2020, before me, a Notary Public for this County, personally appeared Steven D. Kuepers, who, being by me duly sworn, did say that he is Chief Manager of Highfield Apartments of Hutchinson, LLC, and that this instrument was signed on behalf of said limited liability company by authority of its Members and acknowledged said instrument to be the free act and deed of said limited liability company. Notary Public [26443 -0008/3 920508/1 ] S- l SIGNATURE PAGE TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT AND TIF NOTES The Assignee has executed and delivered this Agreement as of the Effective Date. ASSIGNEE: Highfield Properties of Hutch, LLC STATE OF MINNESOTA SS COUNTY OF John Schwieters Its On this day of , 2020, before me, a Notary Public for this County, personally appeared John Schwieters, who, being by me duly sworn, did say that he is the of Highfield Properties of Hutch, LLC, and that this instrument was signed on behalf of said limited liability company by authority of its Members and acknowledged said instrument to be the free act and deed of said limited liability company. Notary Public THIS INSTRUMENT DRAFTED BY: Rinke Noonan (HAM/BAK) 1015 W. St. Germain St., Suite 300 P.O. Box 1497 St. Cloud, MN 56302-1497 (320) 251-6700 File No. 26443-0008 [26443 -0008/3 920508/1 ] S-2 CITY'S CONSENT AND ACKNOWLEDGEMENT TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT AND TIF NOTES The City, by its undersigned representatives, expressly consents to the assignment of the Development Agreement and TIF Notes by Assignor pursuant to the Agreement. Upon the Effective Date, Assignor shall be released from all of its duties, obligations, liabilities and responsibilities under the Development Agreement. The City has executed and delivered this Consent to the Agreement as of the Effective Date. STATE OF MINNESOTA SS COUNTY OF MCLEOD CITY: City of Hutchinson By Gary Forcier Its Mayor And, By Matt Jaunich Its City Administrator This instrument was acknowledged before me this day of , 2020, by Gary Forcier, the Mayor and Matt Jaunich, the City Administrator of the City of Hutchinson, Minnesota, a Minnesota municipal corporation, on behalf of said municipal corporation. Notary Public [26443 -0008/3 920508/1 ] S-3 EXHIBIT A TIF NOTES (See attached) [26443-0008/3920508/ 1 ] TERNIINATION OF ASSIGNMENT AND PLEDGE OF TAX INCREMENT FINANCING Reference is made to that Assignment and Pledge of Tax Increment Financing dated August 20, 2019, enter into by and between Highfield Apartments of Hutchinson, LLC, a Minnesota limited liability company, as "Borrower", and Wings Financial Credit Union, a Minnesota credit union, as "Lender", (the "Assignment"). WHEREAS, Lender has been fully paid for all obligations owing to it by Borrower. WHEREAS, Lender, in consideration of receipt of the aforementioned payment, agrees to release and discharge its lien and claim to the property and collateral described in the Assignment. NOW, THEREFORE, incorporating the foregoing, Lender and Borrower hereby agree that the Assignment shall be and hereby is terminated and is of no further force and effect. Lender will terminate any Uniform Commercial Code filings or other filings related thereto and authorizes Borrower, upon Lender's failure to do so, to file such terminations. Any allonges to the promissory notes given to Lender are hereby terminated, and Lender acknowledges that any original promissory notes in its possession related to the Assignment are to be released to Borrower. SIGNATURE PAGE FOLLOWS 1 WINGS FINANCIAL CREDIT UNION a Minnesota credit union M. Name: Scott Ramsdale Its: Vice President Commercial Services The undersigned, Borrower as referenced in the above Termination of Assignment and Pledge of Tax Increment Financing acknowledges the same and instructs Lender to retain possession of any original promissory notes related thereto until such time as Highfield Properties of Hutch, LLC shall give written instruction as to their disposition. This instruction is given in anticipation of Highfield Properties of Hutch, LLC pledging the same to Lender as part of its own borrowing arrangements with Lender. Dated Highfield Apartments of Hutchinson, LLC I0 Steven D. Duepers Its Chief Manager 3 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Needlepoint Bipolar Ionization Project - City Facilities Department: PBZ LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Jeremiah Verhey Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Needlepoint Bipolar Ionization (NPBI) is a measure to combat COVID-19 in today's work environment. NPBI is a device that is added to the existing AHU, RTU, or Furnace systems. The device produces non -harmful positive & negative ions which infiltrate the space and attach to airborne particles such as mold, odor, and viruses. Studies have shown to be 99% effective, ultimately improving the indoor air quality. Some information has been attached regarding NPBI. We are intending to add this to all the city locations with a number of office staff or large amount of public foot traffic. A quote from Foster Mechanical is attached along with a comparison of quotes, with Foster being the low quote. Outside the scope of the quote is further improvements to the Senior Dining air handler. The current air handler is of a poor design and does not supply enough air throughout the space. The addition of air handler will greatly increase the comfort levels and disperse the NPBI. The estimated additional cost for Senior Dining is $5,000. Another $5,000 of cost is added to the project for potential electrical work or networking to the City's building automation system. Finance is proposing the use of CARES Act monies to finance this project. These monies were received from the State to be used for certain eligible costs related to the COVID-19 public health emergency. This project is an ideal use of CARES Act funds as it provides a safer environment within our facilities for city workers and the public. Finance is estimating a balance of approximately $150,000 of CARES Act monies that the City will need to spend by November 15. Any unspent funds must be returned to McLeod County after November 15. If this project is approved, we would have a balance of just under $95K to spend within the next two months. BOARD ACTION REQUESTED: Approve this project and the use of CARES Act monies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 56,885.00 Total City Cost: $ 56,885.00 Funding Source: CARES Act Monies Remaining Cost: $ 0.00 Funding Source: NPBI lonzation Unit imod FC- 48 FOSTER CORP MECH McDowall City Center AHU 1 $5,510.00 $ 5,050.00 Rec Center RTU 2 $1,580.00 $ 5,050.00 MUA 1 2 $1,580.00 $ 2,124.00 RTU 1 $830.00 $ 1,062.00 Ice Arena Res Furn 2 $1,580.00 $ 2,124.00 Event Center #1 RTU 2 $1,580.00 $ 1,062.00 #2 RTU 1 $830.00 $ 1,062.00 #3RTU 1 $830.00 $ 1,062.00 #4 RTU 1 $830.00 $ 1,062.00 #5 RTU 1 $830.00 $ 1,062.00 #6 RTU 1 $830.00 $ 1,062.00 #7 RTU 1 $830.00 $ 1,062.00 #8 RTU 1 $830.00 $ 1,062.00 Library Res Furn 8 $6,320.00 $ 8,496.00 Creekside Res Furn 1 $830.00 $ 1,062.00 Parks Garage Res Furn 1 $830.00 $ 1,062.00 Police Station Res Furn 3 $2,370.00 $ 3,186.00 EOC RTU 2 $1,580.00 $ 2,124.00 WTP RTU 2 $1,580.00 $ 2,124.00 Senior Dining Res Furn 1 $1,395.00 $ 1,062.00 Hutch Depot Res Furn 1 $830.00 $ 1,062.00 HATS AHU 3 $2,370.00 $ 3,186.00 WWTP RTU 1 $830.00 Liquor RTU 3 $2,370.00 $ 3,186.00 Cemetery Res Furn 2 $1,580.00 $ 2,124.00 Fire Hall Res furn 2 $1,580.00 $ 2,124.00 EDA Res Furn 5 $3,950.00 $ 5,310.00 Total per Quote 53 $46,885.00 $ 60,014.00 $ 50,523.00 Potential Add -on for Senior Dining air -handler improvements $5,000.00 Estimate for additional Electrial Work or Networking to the building automation system $5,000.00 Ealtimated Project Costs $56,885.00 I'TER CHA Phone:320-587-4003 Fax:320-587-4450 945 5th Ave. S.E. #12 Hutchinson, MN 55350 Foster Mechanical is a Minnesota Corporation Proposal 9/12/2020 Project: GPS Ion Automatic Air Cleaning — City of Hutchinson Submitted to: J.J. Verhey We will furnish all materials and labor to install GPS Air Cleaning solutions in the following buildings: Hutchinson City Center: Coil style Imod unit: $5,510.00 Hutchinson Rec Center: Lennox RTU —2 — FC-48 - $1,580.00 Rheem office Unit — 1 — FC-48 - $830.00 RTU Gym — 2 — FC-48 - $1,580.00 Ice Arena Residential Furnaces — 2 - FC-48 - $1,580.00 Event Center RTU#1— 2 — FC-48 - $1,580.00 RTU#2 — 1 — FC-48 - $830.00 RTU#3 — 1 — FC-48 - $830.00 RTU#4 — 1 — FC-48 - $830.00 RTU#5 — 1 — FC-48 - $830.00 RTU#6 — 1 — FC-48 - $830.00 RTU#7 — 1 — FC-48 - $830.00 RTU#8 — 1 — FC-48 - $830.00 Library: 8 furnaces — 1 — FC-48 for Each Furnace - $6,320.00 Creekside: 1— Furnace — FC-48 - $830.00 Parks Garage: 1— Furnace — FC-48 - $830.00 Police Station: 3 — Furnaces — 3 — FC-48 - $2,370.00 2 — EOC — 2 — FC-48 - $1,580.00 Wastewater Treatment: 10 ton Air Handler — 2 — FC-48 - $1,580.00 Senior Dining — 1— furnace FC-48 - $1,395.00 Hutchinson Depot —1- Furnace FC-48 - $830.00 Hutchinson Area Transportation: Air handling units — 3 — FC-48s - $2,370.00 WWTP: York RTU — 2 — FC-48s — $830.00 Liquor Store: 3 — FC-48s - $2,370.00 Cemetery — Furnace — 2 — FC-48 - $1,580.00 Fire Hall — 2 — Furnaces 2- FC-48's $1,580.00 EDA — 5 — Furnaces — 5 — FC-48's $3,950.00 The total Cost is: $46,885.00 Exclusions — the following is not included with this proposal: • Electrical work if not available within equipment, most if not all of the units have the proper voltage. This proposal may be withdrawn if it is not accepted within 30 days. If you have any questions, please call. By Date Seth Neumann, Foster Mechanical, Inc. Accepted by Thank You! Seth Neumann Cell — 320-510-0136 Shop — 320-587-4003 seth@fostermech.com Date Plasma Explained Odor Control - The ions produced by GPS' patented needlepoint ionization breaks down gases with electron -volt potential numbers below 12 to harmless compounds prevalent in the atmosphere such as oxygen, nitrogen, water vapor and carbon dioxide. The resultant compounds are a function of the entering contaminants into the plasma field. A simple example would be formaldehyde, which is produced by building furnishings and thought to be carcinogenic; formaldehyde breaks down to carbon dioxide and water vapor, thus eliminating the health hazard. Another example is ammonia, which is produced by occupants (typical body odor smell), and ammonia breaks down to oxygen, nitrogen and water vapor. As you can see, what chemical you start with determines how it reacts with the ionization field and how it breaks down. Reduction in Airborne Particles - The positive and negative ions are drawn to airborne particles by their electrical charge. Once the ions attach to the particle, the particle grows larger by attracting nearby particles of the opposite polarity, thereby allowing low efficiency filters to capture very fine particles. Kills Virus, Bacteria & Mold - In The Space - Similar to how positive and negative ions surround particles, they are also attracted to pathogens. When the ions combine on the surface of a pathogen, they rob the pathogen of the hydrogen necessary for them to survive. During the final step of deactivation, the ions eliminate hydrogen from the pathogen and then the plasma cleansing process is complete, making the airborne virus, bacteria or mold spore inactive. COLD PLASMA Bacteria it Control Allergens - The positive and negative ions generated in the HVAC system flow free into the occupied space through the forced air system. Particles are reduced from the air and once this occurs and the deactivation of the airborne contaminants is complete, people with allergies have reported a reduction in symptoms and many have reported a reduction in required medication or no medication required at all! Removing the "trigger" items from the air is what helps control allergies. Global Plasma Solutions What does Plasma Kill and Inactivate? Global Plasma Solutions' bi-polar ionization generator creates cold plasma discharge that consists of positive ions (H+) and negative ions (02) from water vapor in the air. These ions have the property of clustering around microparticles and gases, and thus, they surround harmful substances such as airborne mold, virus, bacteria, volatile organic compounds and allergens. At that point, a chemical reaction occurs on the cell membrane surface and they are transformed into OH radicals, a powerfully active but unstable material, which robs the harmful substance of a hydrogen atom (H). As a result, they are inactivated by severing the protein on the cell membrane, opening holes. The OH radicals instantly bond with the removed hydrogen (H), forming water vapor (1-120), and return to the air. 1) The GPS generator creates bi-polar ionization (cold plasma), replicating the same positive and negative ions found abundantly nature, for example, in woods and forests. Ions are found in the highest concentrations where the ocean meets the shore and high elevation in the mountains. GPS' plasma process will artificially create the ions found in these desirable locations and supply them into the building, enhancing the indoor air quality. The ions turn into OH radicals only on the surface of harmful substances to kill or inactivate them, so they are completely harmless to the human body and pets. 2) GPS plasma will effectively eliminate bacteria, virus, mold and volatile organic compounds by working directly on the air contained in the entire zone and duct. 3) The plasma process consumes a miniscule amount of electricity, less than a 5 watt light bulb, in most applications. (confirmed using a time -of -flight mass -spectrometer) Positive and negative ions surrounded by water molecules H2O Nf H.20 • H2O HA) _ HAG_ Fk20. F 20 r 70 _ H.20. Positive Ion H+ (1-1:20) n Negative Ion 0:2 (H:20) m Global Plasma Solutions 3101 Yorkmont Road, Suite 400 Charlotte, NC 28208 Phone: 980-279-5622 Email: info@globalplasmasolutions.com www.globalplasmasolutions.com Various Pathogens that Plasma Kills Target Substance Species Testing & Verification Organization Date of Announcement Fungi Cladosporium (black mold, mildew) Ishikawa Health Service Association September 2000 February 2002 Universitaklinikums Lubeck University Clinic (Germany) (proliferation control effect) November 2004 CT&T (Professor Gerhard Artmann, Aachen University of Applied Sciences) February 2002 Penicillium, Aspergillus Universitaklinikums Lubeck University Clinic (Germany) (proliferation control effect) November 2004 Aspergillus, Penicillium (two species), Stachybotrys, Alternaria, Mucorales CT&T (Professor Gerhard Artmann, Aachen University of Applied Sciences) Bacteria Coliform bacteria (E. coli) Ishikawa Health Service Association September 2000 October 2001 E. coli, Staphylococcus (aureus), Candida Shanghai Municipal Center for Disease Control and Prevention, China September 2002 Bacillus subtilis Kitasato Research Center of Environmental Sciences November 2004 CT&T (Professor Gerhard Artmann, Aachen University of Applied Sciences) September 2002 MRSA (methicillin- resistant Staphylococcus aureus) Kitasato Research Center of Environmental Sciences February 2004 Kitasato Institute Medical Center Hospital February 2002 Pseudomonas, Enterococcus, Staphylococcus Universitaklinikums Lubeck University Clinic (Germany) November 2004 CT&T (Professor Gerhard Artmann, Aachen University of Applied Sciences) Enterococcus, Staphylococcus, Sarcina, Micrococcus Mechanism of Plasma for Inactivating Airborne Fungi The positive (H+) and negative (02) ions cluster together on the surface of airborne fungi, causing a chemical reaction that results in the creation of highly reactive OH groups called hydroxyl radicals (-OH). The hydroxyl radical will take a hydrogen molecule from the cell wall of an airborne fungi particle. This process inhibits mold infestation as well as controls musty and household odors (caused in large part by mold fungi) as they occur. Positive Ion H+ (H20)n Negative Ion 02 (H20)m 40 + #� ! �y KI + — H H + Bacteria, fungus, ; Bac%ria, fungus, viruses, fungus, viruses_jtc. :W + dl 40 Allergens Mite allergen (dust from dead mite bodies and feces), pollen Graduate School of Advanced Sciences of Matter, Hiroshima University September 2003 April 2004 Airborne allergens Asthma Society of Canada Viruses H1N1 influenza virus (Swine Flu) Kitasato Research Center of Environmental Sciences September 2002 September 2003 Seoul University, Korea Shanghai Municipal Center for Disease Control and Prevention, China December 2003 February 2004 Kitasato Institute Medical Center Hospital May 2005 H5N1 avian influenza virus Retroscreen Virology, Ltd, London, U.K. September 2002 Coxsackie virus (summer colds) Kitasato Research Center of Environmental Sciences September 2002 Polio virus Kitasato Research Center of Environmental Sciences July 2004 Corona virus Kitasato Institute Medical Center Hospital Mechanism of Plasma for Inactivating Airborne Virus The positive (H+) and negative (02) ions surround the hemagglutinin (surface proteins that form on organisms and trigger infections) and change into highly reactive OH groups called hydroxyl radicals (-OH). These groups take a hydrogen molecule from the hemagglutinin and change it into water (H2O). The ions destroy the virus surface structure, for example its envelopes and spikes, on a molecular level. As a result, the virus cannot infect even if it enters the body. Envelopes, spikes, and so on {Viruses differ in s#r ^+ ray Ions destroy the molecules of the surface proteins of the influenza viral. • -=,4p Mechanism of Plasma for Deactivating Airborne Allergens The positive (H+) and negative (02) ions surround the airborne allergen and change into highly reactive hydroxyl radicals (-OH). The hydroxyls then deactivate the molecules of the IgE antibody binding site of the allergen. No allergic symptoms occur even if allergens enter the body. Ions destroy the molecules of the IgE binding site of the allergen and thus prevent Negative Ion02- {1-120}rt, the allergen from conbining with the IgE antibody. Positive Ion H+ {1-120}„ — —Jr ., •� eP + H IgE antibody binding site Allergen (protein) GPS' plasma is a technology with many benefits. Plasma can kill or inactivate many airborne pathogens, not just at the source of the plasma, but also in the zone where the heated or cooled air is being supplied. Ultraviolet light cannot kill pathogens outside of the blue light produced by the ultraviolet light tube, so the killing of ultraviolet light is limited to the effectiveness of the ventilation system to get the pathogen back to the air handler for control. Global Plasma Solutions 3101 Yorkmont Road, Suite 400 Charlotte, NC 28208 Phone: 980-279-5622 Email: info@globalplasmasolutions.com www.globalplasmasolutions.com El Control of Gases and Odors with Plasma While plasma is very effective at pathogen killing, it is also effective at controlling gases, odors and volatile organic compounds (VOC's). Just as the plasma surrounds pathogens and deactivates them, the plasma also surrounds gas molecules. As the gas molecules are attacked by the plasma, the molecular bond of the gas molecule is broken down, just as glue is broken down by contact with paint thinner, and the gas reverts back to its natural state. What the gas molecule starts out will depend on what it breaks down to. Using ammonia (NH3) as an example, ammonia breaks down to oxygen, nitrogen and water vapor when subjected to a plasma field of sufficient strength. Ammonia is an odorous chemical produced by occupants as well as cigarette smoke and some building materials. When installed in a central HVAC system, zone odors are controlled such as ammonia, formaldehyde, cooking odors, bathroom odors, musty & mildew odors as well as other odors produced by the occupants and building furnishings and processes. The gases produced by the building materials are broken down to harmless gases already prevalent in the earth's atmosphere such as oxygen, nitrogen, water vapor or carbon dioxide. Contact Global Plasma Solutions to learn more today! G P 5 Global Plasma Solutions 3101 Yorkmont Road, Suite 400 Charlotte, NC 28208 Phone: 980-279-5622 Email: info@21obalplasmasolutions.com www.2lobalnlasmasolutions.com 5 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Resolution 15212 Approving the HRA Preliminary 2021 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2021 tax levy to the County by September 30, 2020. This tax levy will fund the 2021 operations of the HRA. The HRA's 2021 statutory levy limit is $204,413, however, the HRA board is requesting only $200,000. This levy represents a 3.6% increase from the 2020 levy amount of $192,993. The HRA's statutory levy limit is based on .0185% of the City's 2020 Estimated Market Value of $1,104,934,500. BOARD ACTION REQUESTED: Approve the HRA preliminary 2021 tax levy of $200,000. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15212 CITY OF HUTCHINSON, MINNESOTA SETTING 2021 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2021 the authorization yields:.000185 x $1,104,934,500 = $204,413; The HRA Board requests for 2021 a levy of $200,000. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $200,000 Adopted by the City Council this 22nd day of September, 2020. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Memo To: Andy Reid, Finance Director From: Jean Ward, HRA Executive Director Date: 7/24/2020 Re: Tax Levy Request for 2021 HRA Board Approved City Center Budget Attached please find the 2021 City Center HRA Budget approved at the July 21, 2020 HRA board meeting. The HRA respectfully requests a tax levy of $200,000.00, an increase of $7,007 or 3.6%. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Resolution 15213 Approving the EDA Preliminary 2021 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2021 tax levy to the County by September 30, 2020. This tax levy will fund the 2021 operations of the EDA. The EDA's 2021 statutory levy limit is $200,325 which is the levy amount the EDA board is requesting. This levy represents a 5.9% increase from the 2020 levy amount of $189,133. The EDA's statutory levy limit is based on .01813% of the City's 2020 Estimated Market Value of $1,104,934,500. BOARD ACTION REQUESTED: Approve the EDA preliminary 2021 tax levy of $200,325. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15213 CITY OF HUTCHINSON, MINNESOTA SETTING 2021 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2021 the authorization yields- .0001813 x $1,104,934,500 = $200,325-1 The EDA Board requests for 2021 a levy of $200,325. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $200,325 Adopted by the City Council this 22nd day of September, 2020. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator E. Hutchinson COOP land inquiry — staff reached out with options, no response as of yet. F. Farmer's Market spin-off — done, 501 c4 application submitted with IRS, staff to step back end of June. G. Cenex Site Redevelopment — talking with developer, trying to come up with a feasible model that will work with the market level of rents seen in Hutchinson. H. Medical Clinic Site — Last correspondence with FEMA sounded very positive about our grant application. Hoping to hear back from them in a couple months. VI. EDA Loan Programs A. Downtown Loans: consider additional 3-month deferment ■ To help businesses during this time of reopening. ■ Original deferment was April, May, and June. ■ Staff to send letter to downtown load holders explaining the new 90-day extension of deferment. M/S/P: Block, Stearns to approve extending the deferment of principal and waiving interest for an additional 90 days for downtown loans (July, August & September). Passed unanimously. B. Economic Development & MIF loan Funds: consider allowing existing deferments to end. ■ Staff to send a letter stating that payments will restart July 151 ■ Loan holders can request extended deferment, to be approved by the EDA Board on a case -by - case basis. VII. Enterprise Center A. Consider 3-month extension of rent deferment ■ Gives the tenants the opportunity to hold their cash if they so choose. ■ Discussion on whether the EDA can get by without rent payments for an extended period. M/S/P: Block, Christensen to approve extending the rent deferment for an additional 90 days. Passed unanimously. B. Discuss rent catch-up strategy ■ One option is to convert the rent balance owed to a 0% loan from the Economic Development Loan Fund. Term would match the remaining months on their lease. ■ Discussion on what monetary opportunities are available for small businesses through DEED and the federal CARES Act. ■ No decisions made today, will bring back at a later date. Vill. EDA Website Update Estimated Cost of $3,500 by Vivid Image / Can be accommodated within existing EDA Budget ■ Get marketing materials modernized for when things fully open up. ■ Prioritize items that are most clicked on and get rid of those that do not. ■ Update look and functionality and check that it is ADA compliant. ■ Consensus of the board is to move forward with updating the EDA website. IX. Consider acceptance of 2019 EDA Annual Report M/S/P: Block, Czmowski, to accept the 2019 EDA Annual Report as presented. Passed unanimously. X. Consider adoption of EDA 2020-2023 Strategic Plan M/S/P: Christensen, Stearns to approve the adoption of the 2020-2023 Strategic Plan as presented. Passed unanimously. XI. Consider EDA 2021 Levy Amount $200,325 ■ County provided us with the amount we can request from the City Council. ■ 2019 Levy was $189,133, 2020 amount is an increase of $11,192, about 6%. ■ The increase from 2020 reflects the growing tax base. ■ Discussion on setting the preliminary number high, the EDA can always come down in price for the final — can never raise the levy amount after the preliminary is set. M/S/P: Cannon, Czmowski to approve the EDA 2021 Levy amount of $200,325. Passed unanimously. XII. Discussion of potential acquisition of McLeod County Treatment Program's house (135 Franklin St N) ■ McLeod County Treatment Program is consolidating treatment programs into one house. ■ They will be selling the property at 135 Franklin St N and asked if the EDA would be interested in acquiring the property. ■ County's EMV is $180,000 HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Resolution 15214 Approving the General Fund & Debt Service Fund Preliminary 2021 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2021 tax levy to McLeod County by September 30th, for the General Fund and Debt Service Funds. We will be setting the final tax levy in December. As a reminder, the final levy cannot increase from the Preliminary levy, however it can be reduced. At the budget workshop on September 8th, Matt Jaunich reviewed the preliminary General Fund budget and Debt levy. The total tax levy was projected to increase 3.9%, consisting of a 5.6% General fund levy increase and no increase to the Debt levy. The General fund budget was balanced with the 5.6% levy increase. Since that meeting, we received the estimated 2021 tax capacity (tax base) from the county, totaling $11,963,194. This represents a 6.4% increase over 2020's tax capacity, while the September 8 presentation included a 4% estimated increase. I have included a revised analysis of the tax impact on the median home value. The increased tax capacity would lower the City's tax rate by 1.66% under the current proposed levy increase of 3.9% (Option #4), and result in an estimated $36 City tax increase to the median home value. Under Option #1 with no tax levy increase, the increased tax capacity offsets the increase in home value, arriving at a net $0 change in the estimated City tax due for the median home value. The preliminary budget includes a 2% shift in the pay grid, a 5% estimated increase in workers compensation rates and no increase in the health premiums as quoted by Medica. There are no increases to other employee benefits. The impact from the open enrollment for health and dental coverage will be known for the final budget. The Debt levy remains flat since we are at the current debt levy target of $2,200,000 per the Debt Management plan. Starting in 2016, the debt plan increased our annual bonding target for City debt from $1.5M to $1.9M. This debt is repaid by taxpayers via the debt tax levy. With that bonding target increase of $400,000, our target debt levy also increased from $2.2M to $2.6M, however levy increases won't be needed until approximately 2023. Starting in 2023, moderate levy increases will be needed to reach the new $2.6M target levy, estimated to occur in 2032. BOARD ACTION REQUESTED: Approve the 2021 preliminary tax levy increase of 3.9% (5.6% General Fund and 0% Debt levy). Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15214 2021 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT a preliminary net tax levy for the City of Hutchinson for 2021 is hereby set in the amount of: $7,753,233 The detail for this preliminary tax levy is as follows: Levy Amount General Fund $ 5,523,233 Tax Abatement $ 30,000 Improvement Bonds 2006 $ 79,701 2008 128,571 2009 160,604 2010 78,350 2011 158,761 2012 128,261 2013 136,077 2014 128,783 2015 148,066 2016 206,853 2017 204,005 2018 272,173 2019 224,072 2020 145,723 Total Improvement Bonds $ 2,200,000 TOTAL PRELIMINARY TAX LEVY $ 7,753,233 Adopted by the City Council this 22nd day of September, 2020. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator PRELIMINARY LEVIES FOR 2021 2020 2021 % Chq General Fund 5,213,910 5,523,233 5.9% Tax Abatement 45,000 30,000 -33.3% Total General Fund 5,258,910 5,553,233 5.6% Debt Funds 2,200,000 2,200,000 0.0% Total City Tax Levy 71458,910 71753,233 2020 2021 % Chq EDA Levy 189,133 200,325 5.9% HRA Levy 192,993 204,413 5.9% TOTAL TAX LEVY 798419036 891579971 4.0% General Fund levy: Debt levy: TAX CAPACITY % Change Tax Levy - General Fund Tax Levy - Debt Service TOTAL LEVY Total Levy % Increase over 2020 Tax Rate Change in Tax Rate Homestead Property: Median Home Value Homestead Exclusion Net Taxable Value % Change Tax Capacity (1%) Estimated City Tax Change from 2020 % Change PRELIMINARY TAX IMPACT PRELIMINARY 2021 Adopted 2020 Option #1 Option #2 Option #3 Option #4 2.9% 0.0% 3.0% 4.0% 5.6% 0.0% 0.0% 0.0% 0.0% 0.0% $ 11,243,553 $ 11,963,194 $ 11,963,194 $ 11,963,194 $ 11,963,194 6.4% 6.4% 6.4% 6.4% 5,258,910 5,258,910 5,416,677 5,469,266 5,553,233 2,200,000 2,200,000 2,200,000 2,200,000 2,200,000 $ 7,458,910 $ 7,458,910 $ 7,616,677 $ 7,669,266 $ 7,753,233 0.0% 2.1 % 2.8% 3.9% 66.473% 62.349% 63.668% 64.107% 64.809% -4.124% -2.805% -2.366% -1.664% PRELIMINARY 2021 Adopted 2020 Option #1 Option #2 Option #3 Option #4 $ 166,500 $ 175,000 $ 175,000 $ 175,000 $ 175,000 (22,300) (21,500) (21,500) (21,500) (21,500) $ 144,200 $ 153,500 $ 153,500 $ 153,500 $ 153,500 6.4% 6.4% 6.4% 6.4% $ 1,442 $ 1,535 $ 1,535 $ 1,535 $ 1,535 959 957 977 984 995 $ (0) $ 20 $ 27 $ 36 -0.1 % 2.1 % 2.8% 3.8% EXHIBIT C Debt Management Plan "_'_'_'_� ___ _ HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: Approve Setting the Truth -in -Taxation Hearing Date and Time Department: Administration LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that we will hold our Truth -in -Taxation Hearing. This is a public meeting of which the tax levy and budget will be discussed and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required by state statute. The public meeting requirements are as follows: 1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be discussed. 2. Meeting must be held after November 24 and before December 30 and at or after 6:00 p.m. 3. The public will be allowed to speak at the meeting. 4. We must have a phone number available where the public can call to ask questions on the budget along with an address available where public comments can be received by mail. Generally speaking, we have held our Truth -in -Taxation Hearing on the first Tuesday in December. That first Tuesday is December 1 this year. However, the County Board is hosting their Truth -in -Taxation on that Tuesday this year. As an alternative, I would propose that we host ours this year on Thursday, December 3. The School District is planning on having their public hearing on December 14. BOARD ACTION REQUESTED: Approve setting the Truth -in -Taxation Hearing date and time for Thursday, December 3 at 6:00 p.m. in the Council Chambers at City Center Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Teleconference Call (GoToMeeting) Tuesday, August 18, 2020, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via telephone. Members Present: Gary Forcier, and Steve Jensen via telephone. Staff Present: Jean Ward and Judy Flemming. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. The Board approved the agenda as presented. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 21, 2020 Gary Forcier moved to approve the Minutes of the regular board meeting as written, and Steve Jensen seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve: a. City Center General Fund payments of $20,130.47 for checks 9133 to 9136 b. City Center July 2020 Financial Statements c. Park Towers Operating Account payments of $37,992.85 for checks 15028 to 15048 d. June 2020 Park Towers financial statements Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye & Jensen — Aye. The motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report for August 2020 —100% occupied now; working on filling 2 vacancies coming up at the end of the month. b. Jean Ward reviewed with the Board the August Newsletter. c. COVID-19 updates: FYI CARES ACT Tracking Report to prevent, prepare for and respond to coronavirus — installation of laundry machine card reader August 12, 2020. 5. RAD UPDATE • Jean Ward reviewed with the Board: RAD Financial Conversion Update: RAD Financing Checklist in review by HUD, beginning multifamily software conversion. Next step: Expecting RAD Conversion Commitment in September; working on Closing Checklist. 6. REVIEW OF 2021 PARK TOWERS DRAFT BUDGET Jean Ward reviewed with the Board the draft 2021 Park Towers Budget. August 18, 2020 Minutes Page 1 of 2 7. CONSIDERATION OF REVISED COVID-19 PREPAREDNESS PLAN FOR HUTCHINSON HRA Steve Jensen moved to give Jean Ward the authority to update the COVID-19 preparedness plan for Hutchinson HRA so it will follow the current CDC and MDH guidelines. Gary Forcier seconded. Roll Call: Kotlarz — Aye; Forcier — Aye; Jensen — Aye. The motion carried unanimously. 8. RESULTS OF WINDSHIELD SURVEY AND 2020 NUISANCE LIST Judy Flemming reviewed with the Board the draft information on the citywide windshield survey and the 2020 Nuisance list. 9. COMMUNICATIONS- • Jean Ward updated the Board on the Rental & Mortgage Assistance though UCAP. • Chair, Renee Lynn Johnson Kotlarz shared information on the new Healthy Homes Series and that a Radon Grant application will be submitted for the 3 county region. 10. ADJOURNMENT Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean W rd, HRA Executive Director Gary For, er, Secretary/Treasurer August 18, 2020 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 18, 2020 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The August 18, 2020 Planning Commission meeting was called to order by Vice Chairman Lofdahl at 5:30 p.m. Members in bold were present Chairman Wick, Vice Chair Lofdahl, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum (present), City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora (present), City Attorney and Andrea Schwartz (present), City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED June 16, 2020. Motion by Commissioner Garberg. Second by Commissioner Wirt. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS 5. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN FOR 225 HWY 7 WEST. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Commissioner Lofdahl asked about screening from residential district? This is being looked at on the landscaping plan that will come in with the building permit. Motion by Commissioner Sebesta to approve with 7 recommended conditions. Second by Commissioner Forcier. Motion approved. Items will be on City Council consent agenda on 08/25/2020. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. UNFINISHED BUSINESS Minutes Hutchinson Planning Commission June 16, 2020 Page 2 A. NONE 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — We do currently have one items for the September meeting. There was discussion on the left turn lane for the school project at West Elementary and the paving of the Mall Parking Lot. 8. ADJOURNMENT Motion was made by Commissioner Hantge to adjourn the meeting, second by Lofdahl. Meeting was adjourned at 5:47 p.m. HUTCHINSON CITY COUNCIL Ci=y�f Request for Board Action 79 =-W Agenda Item: August 2020 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 9/22/2020 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the August Financial Reports for the general fund and enterprise funds. Also attached is the August Investment Report. This month's report includes a summary financial for the CARES Act monies being tracked within a separate special revenue fund. This can be found directly after the General fund. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,740,479 5,270,910 2,530,431 52.0 2,702,367 5,122,005 52.8 Other Taxes 7,883 133,481 305,000 171,519 43.8 154,872 315,000 49.2 Licenses & Permits 47,591 344,069 388,450 44,381 88.6 353,516 414,200 85.3 Intergovernmental Revenue 31,261 1,380,435 1,730,963 350,528 79.7 1,236,521 1,578,056 78.4 Charges for Services 91,905 1,020,617 2,790,585 1,769,968 36.6 1,628,634 2,830,857 57.5 Miscellaneous Revenues 27,175 153,422 245,500 92,078 62.5 202,903 317,500 63.9 Transfers -In - 933,596 2,666,191 1,732,595 35.0 837,558 2,497,175 33.5 Fines & Forfeitures 3,024 28,728 55,000 26,272 52.2 45,703 50,000 91.4 Capital Contributions - - - - - - - - TOTAL REVENUES 208,838 6,734,827 13,452,599 6,717,772 50.1 7,162,074 13,124,793 54.6 Wages & Benefits 646,579 5,420,736 9,162,882 3,742,146 59.2 5,716,096 8,866,013 64.5 Supplies 73,160 501,566 858,150 356,584 58.4 617,265 870,578 70.9 Services & Charges 200,481 1,585,597 2,679,017 1,093,420 59.2 1,612,582 2,855,282 56.5 Miscellaneous Expenses 9,822 176,323 647,550 471,227 27.2 170,638 620,950 27.5 Transfers -Out - 52,500 105,000 52,500 50.0 50,985 101,970 50.0 Capital Outlay - - - - - - 10,000 - TOTAL EXPENDITURES 930,041 7,736,721 13,452,599 5,715,878 57.5 8,167,565 13,324,793 61.3 NET REVENUE (721,203) (1,001,894) - 1,001,894 (1,005,492) (200,000) Comments Revenues: Other Taxes Lodging tax revenue is lagging about $20,000 behind last year. Expenditures: Wages & Benefits The 2020 year-to-date expense is down significantly due to a few reasons. First, seasonal labor has been reduced in areas such as Parks & Recreation and the Aquatic Center due to programs being delayed or eliminated. Additionally, approximately $100K of expense has been moved to the CARES Act fund. Certain pay related to the COVID-19 pandemic and the state's shelter in place orders can be funded by CARES Act monies. Supplies This category is realizing substantial savings in operating supplies, fuel and recreation concession supplies. Lower fuel consumption is due mainly to the lighter than normal snow removal for January through April. We are also see less fuel due to employee conferences being cancelled and training being done virtually. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 ACTUALS AUGUST General Fund Expense by Department YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,830 25,252 52,344 27,092 48.2 27,871 55,328 50.4 City Administrator 33,343 275,277 459,709 184,432 59.9 275,602 415,643 66.3 Elections 4,761 16,131 17,750 1,619 90.9 11,588 6,000 193.1 Finance Department 24,386 243,318 381,325 138,007 63.8 251,277 371,041 67.7 Motor Vehicle 19,447 161,799 266,912 105,113 60.6 178,352 268,721 66.4 Assessing - - 61,152 61,152 - - 61,152 - Legal 21,806 180,793 317,092 136,299 57.0 195,236 306,847 63.6 Planning 11,921 97,842 161,262 63,420 60.7 99,101 155,835 63.6 Information Services 34,534 372,854 600,314 227,460 62.1 297,722 568,872 52.3 City Hall Building 11,378 103,454 178,342 74,888 58.0 97,428 174,705 55.8 Police Department 255,843 2,186,789 3,549,011 1,362,222 61.6 2,232,058 3,453,954 64.6 Hospital Security 23,771 200,321 332,790 132,469 60.2 192,021 323,205 59.4 Emergency Management 1,518 11,649 12,280 631 94.9 9,395 12,280 76.5 Safety Committee - 9,739 11,200 1,461 87.0 9,270 10,850 85.4 Fire Department 19,474 222,886 360,455 137,569 61.8 224,954 357,602 62.9 Protective Inspections 22,004 184,231 309,570 125,339 59.5 226,293 348,856 64.9 Engineering 42,603 312,451 487,309 174,858 64.1 311,601 470,704 66.2 Streets & Alleys 96,649 1,055,624 1,565,147 509,523 67.4 1,099,562 1,747,205 62.9 Park/Recreation Administration 19,216 167,725 274,158 106,433 61.2 166,226 265,144 62.7 Recreation 13,247 121,698 255,586 133,888 47.6 159,320 249,316 63.9 Senior Citizen Center 2,355 33,971 92,499 58,528 36.7 58,264 86,622 67.3 Civic Arena 14,897 193,829 374,475 180,646 51.8 217,477 355,362 61.2 Park Department 87,321 534,796 987,146 452,350 54.2 596,273 926,369 64.4 Recreation Building 8,670 110,552 245,543 134,991 45.0 159,201 237,367 67.1 Events Center 16,561 135,533 268,922 133,389 50.4 165,393 263,142 62.9 Evergreen Building 784 11,528 30,725 19,197 37.5 16,930 27,250 62.1 Library 1,871 148,761 222,760 73,999 66.8 158,963 223,460 71.1 Waterpark 7,776 34,168 352,761 318,594 9.7 289,251 388,840 74.4 Cemetery 12,892 96,540 132,284 35,744 73.0 85,955 135,659 63.4 Airport 4,316 82,399 124,878 42,479 66.0 86,375 120,670 71.6 Unallocated General Expense 113,866 404,811 966,898 562,087 41.9 268,604 936,792 28.7 TOTAL EXPENDITURES 930,041 7,736,721 13,452,599 5,715,878 57.5 8,167,565 13,324,793 61.3 CARES Act Fund Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 ACTUALS AUGUST YTD 1,074,352 1,074,352 2020 AVAILABLE BUDGET BALANCE (1,074,352) (1,074,352) 2020 % BDGT 2019 YTD USED ACTUAL 2019 BUDGET 2019 % BDGT USED Wages & Benefits 7,470 112,733 (112,733) Supplies 4,297 23,491 (23,491) Services & Charges 185 21,302 (21,302) Miscellaneous Expenses 11 1,034 (1,034) TOTAL EXPENDITURES 11,962 158,560 (158,560) NET of REVENUES & EXPENDITURES (11,962) 915,792 (915,792) Comments The City received $1,074,352 of CARES Act funds from the State in July. The funds can only be used for eligible expenditures related to the COVID-19 public health emergency. These dollars originated from the Federal CARES Act, which allocated $150 Billion of federal money to states and local governments via the Coronavirus Relief Fund. The City Council allocated $750,000 to the Small Business Assistance program, as administered by the Hutchinson EDA. Those funds will be disbursed in October to qualifying businesses. The Wages & Benefits expense consists of the COVID pay that city council authorized during the state's shelter -in -place orders. It also includes any federal FMLA or Sick leave related to COVID-19. As a reminder, the City has until November 15 to use the funds for eligible COVID-19 related expenditures. Any unspent funds must be returned to the County after November 15. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 640,357 5,057,243 6,473,000 1,415,757 78.1 4,175,647 6,357,000 65.7 Miscellaneous Revenues 545 2,041 3,000 959 68.0 2,154 3,000 71.8 TOTAL REVENUES 640,902 5,059,284 6,476,000 1,416,716 78.1 4,177,802 6,360,000 65.7 Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE Comments Liquor Sales Revenue 491,214 3,866,642 4,871,710 1,005,068 79.4 3,175,718 4,787,710 66.3 57,240 445,054 703,600 258,546 63.3 428,543 698,094 61.4 1,494 11,752 22,600 10,848 52.0 12,532 25,050 50.0 27,929 179,331 247,950 68,619 72.3 154,160 246,675 62.5 (166) 5,569 6,700 1,131 83.1 6,088 5,350 113.8 - - 500,000 500,000 - - 500,000 - 15,000 15,000 9,698 15,000 64.7 82,500 82,500 - 82,500 - - - 128,228 128,228 - - 128,243 - 577,712 4,508,349 6,578,288 2,069,939 68.5 3,786,738 6,488,622 58.4 63,190 550,935 (102,288) (653,223) 391,063 (128,622) Year to Date Sales August Sales 2020 2019 Change 2020 2019 Change Liquor 1,694,702 1,395,259 21.5% 214,208 187,328 14.3% Beer 2,541,750 2,092,840 21.4% 336,999 311,024 8.4% Wine 699,436 592,243 18.1% 72,108 66,175 9.0% Other 121,356 95,306 27.3% 17,042 14,333 18.9% Total Sales 5,057,243 4,175,647 21.1% 640,357 578,861 10.6% Customer Count 169,366 163,310 3.7% 22,032 23,055 -4.4% Average Sale per Customer $29.86 $25.57 16.8% $29.06 $25.11 15.8% Gross Profit $1,190,601 $999,929 $149,142 $114,773 Gross Margin on Sales 23.5% 23.9% 23.3% 19.8% Labor to Sales Ratio 8.8% 10.3% 8.9% 12.6% The August monthly sales increased 10.6% over last year while the customer count decreased 4.4%. The Year-to-date sales and customer count are up 21.1 % and 3.7%. Cost of Sales reflect a corresponding increase with sales. Credit Card fees, which are in the Services & Charges expense category, are up significantly due to the higher sales levels. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 215,122 1,294,130 1,780,000 485,870 72.7 1,116,195 1,780,000 62.7 Sales - Other 41,916 391,654 544,500 152,846 71.9 377,907 543,500 69.5 Local Sales Tax 58,404 427,063 737,000 309,937 57.9 421,959 665,000 63.5 Charges for Services 2,224 48,030 56,000 7,970 85.8 46,953 53,000 88.6 Miscellaneous Revenues 13,582 30,497 67,000 36,503 45.5 54,859 69,500 78.9 TOTAL REVENUES 331,247 2,191,374 3,184,500 993,126 68.8 2,017,873 3,111,000 64.9 Wages & Benefits 42,772 339,279 542,656 203,377 62.5 330,858 519,888 63.6 Supplies 18,170 108,705 138,137 29,432 78.7 97,456 137,250 71.0 Services & Charges 51,354 429,859 496,350 66,491 86.6 314,574 522,950 60.2 Miscellaneous Expenses 45 688 15,000 14,312 4.6 599 15,000 4.0 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay 906,594 830,176 (76,418) 109.2 24,671 300,000 8.2 Depreciation Expense - - 1,100,000 1,100,000 - - 1,100,000 - Debt Service 1,141,086 1,378,117 1,485,955 107,838 92.7 1,373,744 1,485,523 92.5 TOTAL EXPENDITURES 1,253,426 3,163,242 4,668,274 1,505,032 67.8 2,141,901 4,140,611 51.7 NET of REVENUES & EXPENDITURES (922,179) (971,868) (1,483,774) (511,906) (124,028) (1,029,611) Year to Date Water Sales Comments 2020 2019 Change Water Sales Revenue: Residential 837,231 720,766 16.2% Commercial 210,973 222,345 -5.1 % Industrial 245,927 173,084 42.1 % -MNSY temporarily using city water to cool its fermenters Water Sales 1,294,130 1,116,195 15.9% Base Charge 287,754 284,742 1.1% WAC Charge 59,570 50,015 19.1% Other 44,330 43,150 2.7% Other Sales 391,654 377,907 3.6% Local Sales Tax We have yet to see a significant impact on our local sales tax revenue due to the pandemic. This is an area to keep an eye on knowing any shortage will require operating cash to cover the debt service payments. Capital Outlay The $906,594 expenditure is the advance funding to MnDOT for the water infrastructure component of the Hwy 15/Main Street improvement project. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Sales 223,148 1,833,963 2,710,000 876,037 67.7 1,871,277 2,700,000 69.3 Sales - Other 41,817 329,997 488,000 158,003 67.6 323,866 468,000 69.2 Local Sales Tax 58,404 427,063 737,000 309,937 57.9 421,959 665,000 63.5 Licenses & Permits - 6,000 6,500 500 92.3 6,500 6,500 100.0 Charges for Services - 7,475 7,500 25 99.7 4,155 7,500 55.4 Miscellaneous Revenues 18,900 60,176 112,500 52,324 53.5 88,626 120,000 73.9 TOTAL REVENUES 342,269 2,664,673 4,061,500 1,396,827 65.6 2,716,382 3,967,000 68.5 Wages & Benefits 55,037 465,751 725,428 259,677 64.2 451,556 691,874 65.3 Supplies 23,131 137,346 216,362 79,016 63.5 125,881 210,700 59.7 Services & Charges 47,554 402,405 778,500 376,095 51.7 586,009 803,000 73.0 Miscellaneous Expenses 120 27,844 40,000 12,157 69.6 24,119 36,500 66.1 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay 486,388 866,957 380,569 56.1 65,507 625,000 10.5 Depreciation Expense - - 1,250,000 1,250,000 - - 1,250,000 - Debt Service 878,285 1,316,825 1,402,320 85,495 93.9 1,312,589 1,403,676 93.5 TOTAL EXPENDITURES 1,004,127 2,836,558 5,339,567 2,503,009 53.1 2,565,662 5,080,750 50.5 NET of REVENUES & EXPENDITURES (661,857) (171,885) (1,278,067) (1,106,182) 150,721 (1,113,750) Year to Date Sewer Sales Comments 2020 2019 Change Sewer Sales Revenue: Residential 1,057,674 1,052,323 0.577 Commercial 303,217 296,250 2.4% Industrial - Flow 313,502 350,785 -10.6% Industrial - Violation Surcharges 159,570 171,918 -7.2% Sewer Sales 1,833,963 1,871,277 -2.0% Base Charge 249,055 247,173 0.8% SAC Charge 75,992 65,734 15.6% Other 4,950 10,959 -54.8% Other Sales 329,997 323,866 1.9% Local Sales Tax We have yet to see a significant impact on our local sales tax revenue due to the pandemic. This is an area to keep an eye on knowing any shortage will require operating cash to cover the debt service payments. Capital Outlay The year-to-date total includes advance funding to MnDOT ($418,281) for the sewer infrastructure component of the Hwy 15/Main Street improvement project. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 102,101 801,473 1,190,000 388,527 67.4 788,102 1,160,000 67.9 Sales - Other 3,449 28,013 47,600 19,587 58.9 31,625 45,600 69.4 Intergovernmental Revenue 2,754 6,017 12,500 6,484 48.1 6,131 12,500 49.1 Miscellaneous Revenues 4,333 14,315 22,000 7,685 65.1 19,037 22,000 86.5 TOTAL REVENUES 112,637 849,818 1,272,100 422,282 66.8 844,896 1,240,100 68.1 Wages & Benefits 17,399 131,425 202,269 70,844 65.0 118,637 190,965 62.1 Supplies 2,250 33,277 61,400 28,123 54.2 32,262 62,050 52.0 Services & Charges 73,694 458,705 797,800 339,095 57.5 447,386 761,600 58.7 Miscellaneous Expenses - 408 1,000 593 40.8 840 1,500 56.0 Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay 28,778 40,138 180,700 140,562 22.2 61,141 221,500 27.6 Depreciation Expense - - 140,000 140,000 - - 146,000 - TOTAL EXPENDITURES 122,121 663,953 1,438,169 774,216 46.2 660,265 1,438,615 45.9 NET of REVENUES & EXPENDITURES (9,483) 185,866 (166,069) (351,935) 184,631 (198,515) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 Comaost Fund Sales Intergovernmental Revenue Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2020 ACTUALS AUGUST YTD 2020 2019 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 72,517 2,632,718 2,367,400 (265,318) 111.2 2,096,245 2,378,175 88.1 6,461 11,844 87,750 75,906 13.5 24,119 91,245 26.4 11,670 26,467 35,000 8,533 75.6 98,445 35,000 281.3 90,648 2,671,028 2,490,150 (180,878) 107.3 2,218,809 2,504,420 88.6 58,027 1,667,164 1,543,550 (123,614) 108.0 1,393,639 1,633,505 85.3 (57,063) (498,543) (654,200) (155,657) 76.2 (416,414) (709,585) 58.7 56,251 467,361 749,909 282,548 62.3 453,256 704,078 64.4 12,948 82,184 114,300 32,116 71.9 65,699 114,825 57.2 30,616 165,488 330,900 165,412 50.0 161,061 308,940 52.1 1,419 6,758 12,700 5,942 53.2 7,327 11,500 63.7 - - 110,000 110,000 - - 110,000 - 368,989 567,580 198,591 65.0 51,644 80,000 64.6 - 260,000 260,000 - - 220,000 - - 151,735 161,642 9,907 93.9 158,780 158,939 99.9 102,197 2,411,137 3,196,381 785,244 75.4 1,874,993 2,632,202 71.2 (11,549) 259,891 (706,231) (966,122) 343,816 (127,782) Year to Date Sales Comments 2020 2019 Change Compost Sales Bagged 2,116,612 1,596,790 32.6% Bulk 308,130 315,779 -2.4% Other (Freight) 207,976 183,677 13.2% Total Sales 2,632,718 2,096,245 25.6% Gross Profit 965,554 702,606 Gross Margin 36.7% 33.5% Capital Outlay The year-to-date total includes $332,262 for the purchase of a new compost screener. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2020 2020 2019 2020 ACTUALS 2020 AVAILABLE % BDGT 2019 YTD 2019 % BDGT AUGUST YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 80,856 646,394 964,735 318,341 67.0 626,810 937,000 66.9 Sales - Other - 589 3,500 2,911 16.8 2,666 3,500 76.2 Licenses & Permits 770 5,145 4,500 (645) 114.3 4,060 4,500 90.2 Miscellaneous Revenues 3,923 14,441 15,750 1,309 91.7 37,073 22,300 166.2 TOTAL REVENUES 85,549 666,699 988,485 321,786 67.4 670,609 967,300 69.3 Wages & Benefits 19,470 167,030 266,484 99,454 62.7 152,311 248,348 61.3 Supplies 1,302 40,354 26,362 (13,992) 153.1 29,696 32,000 92.8 Services & Charges 11,778 99,902 212,900 112,998 46.9 66,440 173,300 38.3 Miscellaneous Expenses - 8,143 18,000 9,857 45.2 21,575 10,500 205.5 Capital Outlay - 436,328 436,328 - 351,047 340,000 103.2 Depreciation Expense - 225,000 225,000 - - 195,000 - Debt Service - 149,551 209,689 60,138 93.5 186,724 231,777 70.2 TOTAL EXPENDITURES 32,550 464,979 1,394,763 929,784 33.3 807,792 1,230,925 65.6 NET of REVENUES & EXPENDITURES 52,999 201,719 (406,278) (607,997) (137,183) (263,625) Oppenheimer & Co. Inc. PPENHEIMEP, 85 Broad Street STATEMENT OF New York, NY 10004 (212) 668-8000 ACCOUNT.. Transacts Business on All Principal Exchanges S161! „� Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Municipal Bonds- 27.40% Mutual Funds - 42.00 k Certificates of Deposit - 30.60 k 40 Portfolio Summary This Previous Estimated Period Period Annual Income 08/31/20 07/31/20 Advantage Bank Deposits* $0.00 $1,470.63 $0.00 Mutual Funds 13,674,305.40 16,094,360.96 14,904.99 Municipal Bonds 8,915,452.70 8,408,240.35 222,871.70 Certificates of Deposit 9,966,539.12 9,975,137.23 224,758.00 Cash Account Balance 2,288.90 769.90 Total Asset Value $32,558,586.12 $34,479,979.07 $462,534.69 Net Value of Accrued Interest $75,545.52 $128,188.30 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance $769.90 Net Buy and Sell Transactions 1,907,759.15 Net Funds Deposited or Withdrawn -2,000,000.00 Net Miscellaneous Credits/Debits -1,490.81 Net Income Activity 93,780.03 Net Advantage Bank Deposit Activity 1,470.63 Closinq Cash Balance $2,288.90 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 08/01/20 - 08/31/20 Last Statement: 07/31/20 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Professional SULLIVAN/SULLIVAN/FAY 5HX (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.00 $0.01 Corporate Interest 19,752.00 177,965.92 Municipal Interest 72,537.22 124,908.40 Government Interest 0.00 7,500.00 Dividends 1,490.81 96,829.83 Total Reportable $93,780.03 $407,204.16 Non -Reportable Municipal Accrued Int Paid $-2,747.22 $-17,152.74 Corporate Accrued Int Paid 0.00 -38.26 Total Non -Reportable $-2,747.22 $-17,191.00 PPENHEMEExecutive Summary CITY OF HUTCHINSON report as of 09/01/2020 XXXXXX9707 Summary Totals Original Face $18,079,000 Current Face (Par) $18,079,000 Market Principal $18,840,450 Accrued Interest $66,943 Cash & Cash Alternatives $0 Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $18,907,393 Next 12mo Cpn Cash Flow $421,757 Generic Annual Cpn Cash Flow $444,554 Weighted Averages Coupon* 2.459 Maturity** 2.39 yrs Duration 2.20 Yield to Worst 0.426 k Yield to Maturity 0.477 Market Price* 104.212 Tax Lots Holdings Included 54 of 55 'Par-Wtd, all else Mkt-Md. "Avg life used for principal paydoms, and perpetual securities are assigned a 40 year maturity. Moody's = S&P 11ST/AGY/CD $80,0 PR/ETM Aaa AAA - $sa,a A. AA A A $40,0 Bea BBB Be BS Ba BB NR NR Non IBM None :[IN! . CD- 51.6% 20/ . Muni- 48.4% a i 1111111 '10'11'I�"'1�''1"R'I�''1"h'11'10'IA"�0313�""i3363�'"i631 "i`b"iA 60 61 b�' 63 bb b�' b�° 6A 000000000000000000000000000000 Q Fed Tax -Exempt Fed Taxable Subj to Cap Gains Subj to AMT 40 00 00 00 20 $0 0, ��`1" PQ`1" �D�`L ,Jc`1" PJ�`L �� `L 0 0% 20% 40% 60% 80% 100% Cash flows based on position settlement date from 0910112020 to 0813112021. Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Coupon cash flow period exactly 12 months. Page 3 of 27 I 1 010�'O�Ob0�0�0^ O�O�''10,111^'1�,1R1�1�,111�10tiO; L1'�.�"tiO; Lb;�.yti6;L^'L$ti0,300' 00"O'i0'Y03"Ob'Oh"OC"O'�"O`D09;yO,y1,y'L.y3.yb,y5.y(,y'�,y0,y�i,yO,y1,y'L,y"�,yb,yS,yC ,y'�,y0,y0 "� PPENHEIMEI� Totals & Averages @ Acquisition CITY OF HUTCHINSON report as of 09/01/2020 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $18,324,000 Portfolio Totals Portfolio Averaaes $18,324,000 Original Face Value $18,079,000 Yield to Worst (cost) 2.076% 55 Face Value at Acquisition $18,079,000 Yield to Worst (mkt) 0.426% 0 Original Principal Cost $18,223,075 Yield to Maturity (cost) 2.076% 55 Adjusted Principal Cost $18,186,845 Yield to Maturity (mkt) 0.477% Current Market Principal $18,840,450 Original Acquisition Price 100.797 Estimated Gain/(Loss) $653,605 Adjusted Cost Basis 100.597 Tax Lot Holdings Included 54 of 55 Current Market Price 104.212 'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity. Original Face Value $18,324,000 Face Value at Acquisition $18,324,000 Tax Lot Holdings Included 55 of 55 Original Principal Cost $18,468,075 Average Acquisition Price 100.786 Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full analytical calculations on reporting date. Average values @ cost are weighted by respective original acquisition values. Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par. Average acquisition price is weighted by original principal cost Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Page 5 of 27 PPENHEINIEk Position Details � o report as of 0910112020 CUSIP Curr Face Account# MdyIS&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 88413QBQO 245 xxxxxx9707 4- THIRD FED SVGS & LN ASSN OF 1.900% 100.077 Maturity 09/15/2020 -0.438%(.) CD 1.34% Held FDIC Cart #. 30012 091152020 0.03 Death Put I THFDSL I Semi -Annual Pay I Restricted States: FL,OH,TX 14042RCA7 245 xxxxxx9707 -/- CAPITAL ONE, NATIONAL 1.400% 100.071 Maturity 09/21/2020 -0.039% (w) CD 1.34% Held ASSOCIATION 09/21/2020 0.05 FDIC Cert A 4297 Death Put I COF I Semi -Annual Pay 92937CGB8 245 xxxxxx9707 4- WEX BK MIDVALE UTAH 2.000% 100.265 Maturity 10/19/2020 -0.102% () CD 1.34% Held FDIC Cert A 34697 10/19/2020 0.13 Death Put I WEX I Semi -Annual Pay I Restricted States: OH,TX 31938QR89 245 xxxxxx9707 -/- FIRST BUSINESS BK MADISON WIS 1.400% 100.275 Maturity 11/13/2020 -0.014%( ) CD 1.34% Held FDIC Cart #. 15229 11/132020 0.20 Death Put I FBIZ I Semi -Annual Pay 14042OS43 245 xxxxxx9707 -/- CAPITAL ONE BK USA NATL ASSN 2.050% 100.660 Maturity 12/29/2020 -0.009% () CD 1.34% Held FDIC Cart #. 33954 12/29/2020 0.32 Death Put I COF I Semi -Annual Pay 78658RBR1 245 xxxxxx9707 -/- SAFRA NATL BANK NEWYORK NY 1.750% 100.606 - - - CD 1.34% Held FDIC Cart #. 26876 011082021 - Death Put I SAFR I Interest at Maturity 61747MJ36 245 xxxxxx9707 -/- MORGAN STANLEY BANK NA 2.500% 101.039 Maturity 02JO112021 -0.011%(w) CD 1.34% Held FDIC Cart #. 32992 0210112021 0.41 Death Put I MS I Semi -Annual Pay 17312QH77 245 xxxxxx9707 -/- CITIBANK NATIONAL ASSOCIATION 2.700% 101.524 Maturity 03/29/2021 0.013%( ) CD 1.34% Held FDIC Cert A 7213 0329/2021 0.56 Death Put I C I Semi -Annual Pay I Restricted States: N/A 06417NQZ9 245 xxxxxx9707 4- BANK OZK 1.700% 101.097 Maturity 05/03/2021 0.045%( ) CD 1.34% Held FDIC Cart A 110 05r032021 0.66 Long First Coupon I Death Put I OZRK I Monthly Pay I Restricted States: AR Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000, The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A. Page 6 of 27 CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Value Unreal G/L ATY TEY Acq Px I Yid Adj Cost Px Accr I nt % Adj Cost -0.438% -0.438% 09/15/2017 $245,000 $245,189 $189 100.000 / 1.900% 100.000 $2,194 0.1% -0.039% -0.039% 05/09/2017 $245,000 $245,174 $174 100.000 / 1.400% 100.000 $1,560 0.1% -0.102% -0.102% 10/18/2017 $245,000 $245,649 $649 100.000 / 2.000% 100.000 $1,853 0.3% -0.014% -0.014% 05/09/2017 $245,000 $245,674 $674 100.000 / 1.400% 100.000 $1,062 0.3% -0.009% -0.009% 05/09/2017 $244,988 $246,617 $1,629 100.000 / 2.049% 99.995 $908 0.7% - 01/09/2020 - $246,485 $1,485 100.000 / 1.750 % - $0 0.6% -0.011% -0.011% 02/01/2018 $245,000 $247,546 $2,546 100.000 / 2.500% 100.000 $554 1.0% 0.013% 0.013% 03/29/2018 100.000 / 2.700% 0.045% 0.045% 01/31/2020 100.000 / 1.700% $245,000 $248,734 $3,734 100.000 $2,863 1.5% $245,000 $247,688 $2,688 100.000 $23 1.1% r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON � o report as of 09/01/2020 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 203507BA5 245 xxxxxx9707 4- CITIZENS BUSINESS BK CALIF 1.550% 101.202 Maturity 06/15/2021 0.011%(w) 0.011% 0.011% 05/09/2017 $245,000 $247,945 $2,945 CD 1.34% Held FDIC Cert #. 24315 0611512021 0.78 100.000 / 1.550% 100.000 $198 1.2% Death Put I COMBKP I Monthly Pay I Restricted States: CA 27113PBEO 245 xxxxxx9707 -/- EAST BOSTON SVGS BK MA 1.500% 101.156 Maturity 06/23/2021 0.059% (w) 0.059% 0.059% 05/09/2017 $245,000 $247,832 $2,832 CD 1.34% Held FDIC Cert #. 33510 06/23/2021 0.80 100.000 / 1.500 % 100.000 $725 1.2% Death Put I EASBOS I Semi -Annual Pay 69138SCB2 1,025 xxxxxx9707 -/- OXFORD ACADEMY & CENT SCH 1.250% 100.766 Maturity 07/08/2021 0.343% () 0.343% 0.343% 07/13/2020 $1,032,339 $1,032,852 $513 Muni 5.59% Held (MIG 1/-) DIST N Y 0710812021 0.84 100.834 / 0.401% 100.716 $1,957 0.0% Material Events I General Obligation I Education I BO I Interest at Maturity 8727OLCJO 245 xxxxxx9707 -/- TIAA FSB JACKSONVILLE FLA 2.050% 101.708 Maturity 07/12/2021 0.051%() 0.051 % 0.051 % 07/12/2019 $245,000 $249,185 $4,185 CD 1.34% Held FDIC Cert #. 34775 0711212021 0.85 100.000 / 2.050% 100.000 $729 1.7% Death Put I EVER I Semi -Annual Pay I Restricted States: OH,TX 02007GEC3 245 xxxxxx9707 -/- ALLY BK MIDVALE UTAH 2.950% 102.652 Maturity 08/02/2021 0.042%() 0.042% 0.042% 08/02/2018 $245,000 $251,497 $6,497 CD 1.34% Held FDIC Cert #. 57803 0810212021 0.91 100.000 / 2.950 % 100.000 $634 2.7% Death Put I GMATBK I Semi -Annual Pay 89214PCA5 245 xxxxxx9707 -/- TOWNEBANK PORTSMOUTH VA 3.000% 103.103 Maturity 09/27/2021 0.086%() 0.086% 0.086% 09/26/2018 $245,000 $252,602 $7,602 CD 1.34% Held FDIC Cert #. 35095 0912712021 1.04 100.000 / 3.000 % 100.000 $3,242 3.1 % Death Put I TOWN I Semi -Annual Pay I Restricted States: NC,VA 227563BK8 245 xxxxxx9707 -/- CROSS RIV BK TEANECK N J 1.800% 102.036 Maturity 11/15/2021 0.102% () 0.102% 0.102% 11/13/2019 CD 1.34% Held FDIC Cert #. 58410 11/15/2021 1.19 100.000 / 1.800% Death Put I CRORVR I Semi -Annual Pay 34415LAN1 245 xxxxxx9707 -/- FOCUS BK CHARLESTON MO 2.100% 102.447 Maturity 11/24/2021 0.100%(w) 0.100% 0.100% 11/24/2017 CD 1.34% Held FDIC Cert #. 1426 1112412021 1.21 100.000 / 2.100% Death Put I FSSBKC I Semi -Annual Pay 249218AU2 290 xxxxxx9707 Aa2/- DENVER COLO PUB SCHS CTFS 2.598% 102.004 Maturity 12/15/2021 1.022% () 1.022% 1.022% 05/14/2020 Muni 1.58% Held (Aa2/--) PARTN 1211512021 1.26 102.428 / 1.050 % Material Events I Federally Taxable I Make Whole Call I Extraordinary Calls I Certificate of Participation I Education I Semi -Annual Pay Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0051, a State of WA, and a State Tax rate of N/A. Page 7 of 27 $245,000 $249,988 $4,988 100.000 $1,365 2.0% $245,000 $250,995 $5,995 100.000 $1,438 2.4% $295,704 $295,812 $107 101.967 $1,632 0.0% r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON � o report as of 09/01/2020 XXXXXX9707 CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal GIL Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 8562845Z3 247 xxxxxx9707 4- STATE BK INDIA NEWYORK N Y 2.350% 103.134 Maturity 01/26/2022 0.105%(w) 0.105% 0.105% 05/09/2017 $246,977 $254,741 $7,764 CD 1.35% Held FDIC Cert #: 33682 01/26/2022 1.38 100.000 / 2.349% 99.991 $620 3.1 % Death Put I Foreign I Emerging I STBINC I Semi -Annual Pay I Restricted States: MT,OH,TX 081383Q87 430 xxxxxx9707 A1/AA BEMIDJI MINN 5.000% 106.611 Maturity 02/01/2022 0.301%() 0.301% 0.301% 03/18/2020 $451,547 $458,427 $6,880 Muni 2.35% Held IA 1A) 0210112022 1.37 106.618 / 1.400% 105.011 $1,911 1.5% S&P Outlook Stable I General Obligation I Recreation I AGMC Insured I Semi -Annual Pay 264474GV3 1,000 xxxxxx9707 Aa2/- DULUTH MINN INDPT SCH DIST 5.000% 105.980 Maturity 02JO112022 0.732%() 0.732% 0.732% 03/26/2020 $1,033,010 $1,059,800 $26,790 Muni 5.46% Held (Bail-) N0709 CTFS PARTN 02/01/2022 1.37 104.297 / 2.600% 103.301 $4,444 2.6% Material Events I Certificate of Participation I Education I Semi -Annual Pay 38148PGX9 247 xxxxxx9707 -/- GOLDMAN SACHS BK USA 2.300% 103.297 Maturity 03/08/2022 0.113% () 0.113% 0.113% 05/09/2017 $246,980 $255,144 $8,164 CD 1.35% Held FDIC Cert #. 33124 03r0812022 1.48 100.000 / 2.299 % 99.992 $2,786 3.3% Death Put I GS I Semi -Annual Pay 87164XPZ3 245 xxxxxx9707 -/- SYNCHRONYBANK 2.400% 103.625 Maturity 04/07/2022 0.120%() 0.120% 0.120% 05/09/2017 $245,000 $253,881 $8,881 CD 1.34% Held FDIC Cert #. 27314 04/07/2022 1.56 100.000 / 2.400% 100.000 $2,400 3.6% Death Put I SYF I Semi -Annual Pay I Restricted States: TX 574446GV6 500 xxxxxx9707 Aa1/- MARYSVILLE MICH PUB SCHS DIST 2.317% 103.058 Maturity 05/01/2022 0.467%() 0.467% 0.467% 05/09/2017 $494,230 $515,290 $21,060 Muni 2.73% Held (Av--) 05r0112022 1.62 98.846 / 2.565% 98.846 $3,926 4.3% Federally Taxable I General Obligation I Education I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 Aal/AAA NEW YORK NY CITY TRANSITIONAL 1.650% 102.021 Maturity 05/01/2022 0.428% () 0.428% 0.428% 05/09/2017 $497,125 $510,105 $12,980 Muni 2.73% Held (Aall) FIN AUTH REV 05r0112022 1.63 99.425 / 1.771% 99.425 $2,796 2.6% Material Events I Federally Taxable I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual Pay 977100GU4 500 xxxxxx9707 Aa2/- WISCONSIN ST GEN FD ANNUAL 1.720% 102.019 Maturity 05/01/2022 0.498% () 0.498% 0.498% 08/26/2020 $510,910 $510,095 ($815) Muni 2.73% Held (Aa21--) APPROPRIATION REV 05r0112022 1.63 102.208 / 0.400% 102.182 $2,914 (0.2%) Federally Taxable I State Taxable I Make Whole Call I Short First Coupon I Pro -Rate I Revenue I Government I Semi -Annual Pay 13281 NYX4 205 xxxxxx9707 Aa2/- CAMDEN CNTY N J IMPTAUTH REV- 0.591 % 99.972 Maturity 07/15/2022 0.606% (w) 0.606% 0.606% 09/10/2020 $205,720 $204,943 ($777) Muni 1.12% Held (Aa2i--) CROSSROADS REDEV PROJ 07/15/2022 1.83 100.351 / 0.400% 100.351 $0 (0.4%) Federally Taxable I Short First Coupon I Revenue I Government I Semi -Annual Pay I Restricted States: ,AS,FM,GU,MH,MP,NE,PR,PW,Vi Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A. Page 8 of 27 r PPENHEINIEk Position Details (continued...) � o report as of 09/01/2020 CUSIP Curr Face Account# MdyIS&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 15721 UCT4 245 xxxxxx9707 4- CFBANK FAIRLAWN OH 3.250% 105.843 Maturity 07/19/2022 0.128%(w) co 1.34% Held FDIC Cert #. 28263 07/19/2022 1.82 Death Put I CFBK I Monthly Pay I Restricted States: CA,PR,TN,TX 02587DV47 245 xxxxxx9707 4- AMERICAN EXPRESS CENTURIAN BK 2.350% 103.996 Maturity 08/08/2022 0.271 % (w) co 1.34% Held CTF DEP PROGRAM BOOK ENTRY 081082022 1.90 FDIC Cert #. 27471 Death Put I AXP I Semi -Annual Pay I Restricted States: OH, TX 01748DAY2 245 xxxxxx9707 4- ALLEGIANCE BK TEX HOUSTON 2.200% 104.422 Maturity 11/03/2022 0.156%( ) CD 1.34% Held FDIC Cert A 58629 11103'2022 2.12 Death Put I ABTX I Monthly Pay I Restricted States: TX 254672WU8 245 xxxxxx9707 4- DISCOVER BK 2.450% 105.058 Maturity 11/18/2022 0.155%() CD 1.34% Held FDIC Cert #. 5649 111182022 2.15 Death Put I DFS I Semi -Annual Pay 949495AQ8 245 xxxxxx9707 4- WELLS FARGO NATL BK WEST LAS V 1.900% 104.097 Maturity 01/17/2023 0.170% () CD 1.34% Held FDIC Cert #. 27389 0111712023 2.32 Death Put I WFC I Monthly Pay 58404DDMO 245 xxxxxx9707 -/- MEDALLION BK UTAH 2.850% 106.695 Maturity 03/06/2023 0.170% () CD 1.34% Held FDIC Cert #. 57449 03/062023 2.42 Death Put I MEDBNK I Monthly Pay I Restricted States: AL,OH,TX 149159MQ5 245 xxxxxx9707 -/- CATHAY BK LOS ANGEL CALIF 3.150% 108.164 Maturity 06/08/2023 0.185% () CD 1.34% Held FDIC Cert #. 18503 061082023 2.65 Death Put I CATY I Semi -Annual Pay I Restricted States: CA, NY 856425AR4 245 xxxxxx9707 -/- STATE BANK OF LISMORE LISMORE 3.100% 108.164 Maturity 06/27/2023 0.190% () CD 1.34% Held MN 0627/2023 2.70 FDIC Cert #. 8190 Death Put I SBKLIS I Monthly Pay 45581 EAX9 245 xxxxxx9707 4- INDUSTRIAL& COML BK CHINA USA 3.300% 108.752 Maturity 06/30/2023 0.190%() CD 1.34% Held FDIC Cert A 24387 06/302023 2.71 Death Put I ICBCAS I Monthly Pay I Restricted States: NON-USACCOUNTS Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000) The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A. Page 9 of 27 CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Value Unreal GIL ATY TEY Acq Px I Yid Adj Cost Px Accr I nt % Adj Cost 0.128% 0.128% 12/19/2018 $245,000 $259,315 $14,315 100.000 / 3.250% 100.000 $327 5.8% 0.271 % 0.271% 08/08/2017 $245,000 $254,790 $9,790 100.000 / 2.350% 100.000 $410 4.0% 0.156% 0.156% 11/03/2017 $245,000 $255,834 $10,834 100.000 / 2.200% 100.000 $0 4.4% 0.155% 0.155% 05/09/2017 $245,000 $257,392 $12,392 100.000 / 2.450% 100.000 $1,776 5.1% 0.170% 0.170% 01/17/2020 $245,000 $255,038 $10,038 100.000 / 1.900% 100.000 $217 4.1 % 0.170% 0.170% 03/05/2019 100.000 / 2.850% 0.185% 0.185% 06/013/2018 100.000 / 3.150% 0.190% 0.190% 06/27/2018 100.000 / 3.100% 0.190% 0.190% 08/30/2018 100.000 / 3.300% $245,000 $261,403 $16,403 100.000 $555 6.7% $245,000 $265,002 $20,002 100.000 $1,840 8.2% $245,000 $265,002 $20,002 100.000 $146 8..2% $245,000 $266,442 $21,442 100.000 $89 8.8% r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON � o report as of 09/01/2020 XXXXXX9707 Position Details CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Acq Date Tot Adj Cost Mkt Value Unreal G/L Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY Acq Px / Yld Adj Cost Px Accr Int % Adj Cost 75472RAW1 245 xxxxxx9707 4- RAYMOND JAMES BK NATL ASSN 1.700% 104.402 Maturity 08/14/2023 0.200%(w) 0.200% 0.200% 02/14/2020 $244,982 $255,785 $10,803 CD 1.34% Held FDIC Cert #. 338g3 0811412023 2.89 100.000 / 1.700% 99.993 $228 4.4% Death Put I RJF I Semi -Annual Pay 59833LAF9 245 xxxxxx9707 -/- MIDWEST INDPT BK MO 3.150% 108.917 Maturity 09/18/2023 0.208%() 0.208% 0.208% 09/17/2018 $245,000 $266,847 $21,847 CD 1.34% Held FDIC Cert #. 25849 09/18/2023 2.91 100.000 / 3.150 % 100.000 $359 8..9% Death Put I MIDINB I Monthly Pay 61760ARSO 245 xxxxxx9707 4- MORGAN STANLEY PVT BK 3.550% 110.318 Maturity 11/08/2023 0.289% () 0.289% 0.289% 11/08/2018 $245,000 $270,279 $25,279 CD 1.34% Held PURCHASE 1110812023 3.01 100.000 / 3.550% 100.000 $2,812 10..3% FDIC Cert #. 34221 Death Put I MS I Semi -Annual Pay 538036CZ5 245 xxxxxx9707 -/- LIVE OAK BANKING COMPANY 2.500% 107.404 Maturity 12/13/2023 0.232%() 0.232% 0.232% 12/13/2017 $245,000 $263,140 $18,140 CD 1.34% Held WILMINGTON NC 12/13/2023 3.15 100.000/2.500% 100.000 $34 7.4% FDIC Cert #. 58665 Death Put I LIVOAK I Monthly Pay 06251AV80 245 xxxxxx9707 -/- BANK HAPOALIM B M NEWYORK 3.200% 109.996 Maturity 01/23/2024 0.237%() 0.237% 0.237% 01/23/2019 $245,000 $269,490 $24,490 CD 1.34% Held FDIC Cert #. 33686 01/23/2024 3.23 100.000 / 3.200% 100.000 $902 10..0% Death Put I Foreign I Emerging I HAPOAL I Semi -Annual Pay Restricted States: MT,TX 20033AP91 245 xxxxxx9707 -/- COMENITY CAP BK UTAH 3.100% 109.799 Maturity 02/15/2024 0.249% () 0.249% 0.249% 02/15/2019 $244,988 $269,008 $24,020 CD 1.34% Held FDIC Cert #. 57570 02115r2024 3.28 100.000 / 3.100% 99.995 $395 9.8% Death Put I ADS I Monthly Pay I Restricted States: OH,TX 057864AZ3 485 xxxxxx9707 Aa2/AA BALDWIN CNTY ALA PUB BLDG AUTH 3.000% 107.504 Maturity 03/01/2024 0.817% () 0.817% 0.817% 03/20/2020 $493,066 $521,394 $28,329 Muni 2.65% Held (Aa2i--) BLDG REV -JAIL PROJ 03r0112024 3.34 101.867 / 2.500% 101.663 $81 5.7% S&P Outlook Stable I Short First Coupon I Extraordinary Calls I Revenue I Government I Semi -Annual Pay 90348JJQ4 245 xxxxxx9707 -/- UBS BK USA SALT LAKE CITY UT 2.900% 109.416 Maturity 04/03/2024 0.260%() 0.260% 0.260% 04/03/2019 $245,000 $268,069 $23,069 CD 1.34% Held FDIC Cert #. 57565 04/0372024 3.42 100.000 / 2.900% 100.000 $0 9.4% Death Put I UBS I Monthly Pay 20056UAV6 500 xxxxxx9707 -/AA COMMERCE CALIF CMNTY DEV 3.000% 105.436 Maturity 08/01/2024 1.562% () Muni 2.73% Held (-IA) COMMN SUCCESSOR AGY TAX 0810112024 3.69 ALLOCATION Federally Taxable I S&P Outlook Stable I DID I Revenue I Government I AGMC Insured I Semi -Annual Pay Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A. Page 10 of 27 1.562% 1.562% 05/09/2017 105.319 / 2.200% $514,910 $527,180 $12,270 102.982 $1,333 2.4% r PPENHEINIEk Position Details (continued...) � o report as of 09/01/2020 CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield 438687KT1 1,000 xxxxxx9707 Aal/- HONOLULU HAWAII CITY &CNTY 1.832% 105.067 Maturity 08/01/2024 0.521%() Muni 5.46% Held (Aa I/) 0810112024 3.78 Material Events I Federally Taxable I Make Whole Call I General Obligation I Government I Semi -Annual Pay 20772.13.19 570 xxxxxx9707 Al/A CONNECTICUT ST 2.400% 105.673 Maturity 08/15/2024 0.934%( ) Muni 3.11% Held (A 1A) 081152024 3.78 Material Events I Federally Taxable I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay 64971QJ38 500 xxxxxx9707 Aal/AAA NEW YORK NY CITY TRANSITIONAL 2.600% 104.145 Next Call 11/01/2022 0.665% (w) Muni 2.73% Held (Aav--) FIN AUTH REV 1110112024 2.09 Maturity 11/01/2024 1.567% Material Events I Federally Taxable I S&P Outlook Stable I Callable I Revenue I Government I Semi -Annual Pay 949763P75 245 xxxxxx9707 -/- WELLS FARGO BK N A SIOUX FALLS 2.200% 100.496 Next Call 11/29/2020 0.119% (w) CD 1.34% Held SO 11/29/2024 024 Maturity 11/29/2024 2.078% FDIC Cert #. 3511 Callable I Death Put I WFC I Monthly Pay 696583GV9 460 xxxxxx9707 Aal/AAA PALM BEACH FLA REV 2.500% 104.873 Maturity 01/01/2025 1.337% () Muni 2.51% Held (Aav-) 0110112025 4.09 Federally Taxable I S&P Outlook Stable I Short First Coupon I Revenue I Government I Semi -Annual Pay 59013KFJO 245 xxxxxx9707 -/- MERRICK BK SOUTH JORDAN UTAH 1.800% 106.383 Maturity 01/31/2025 0.343% () CD 1.34% Held FDIC Cert #. 34519 0113112025 4.25 Short First Coupon I Death Put I MERICK I Monthly Pay I Restricted States: OH,TX 16166NCL7 300 xxxxxx9707 -/AA- CHASKA MINN ECONOMIC DEV 3.430% 109.362 Maturity 02/01/2025 1.242%() Muni 1.64% Held (-i) AUTHLEASE REV 0210112025 4.11 Material Events I Federally Taxable I State Taxable I S&P Outlook Negative I Revenue I Industrial I Semi -Annual Pay 05465DAE8 245 xxxxxx9707 4- AXOS BK SAN DIEGO CALIF 1.650% 105.858 Maturity 03/26/2025 0.355%() CD 1.34% Held FDIC Cert #. 35546 0326/2025 4.40 Death Put I BOR I Monthly Pay 29278TMJ6 245 xxxxxx9707 4- ENERBANK USA UT 2.000% 108.136 Maturity 10/31/2025 0.407% O CD 1.34% Held FDIC Cert #. 57293 10/31/2025 4.91 Death Put I CMS I Monthly Pay I Restricted States: OH,TX Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000) The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.005/, a State of WA, and a State Tax rate of N/A. Page 11 of 27 CITY OF HUTCHINSON XXXXXX9707 Acq Date Tot Adj Cost Mkt Value Unreal GIL ATY TEY Acq Px / Yld Adj Cost Px Accr I nt % Adj Cost 0.521% 0.521% 10/30/2019 $996,000 $1,050,670 $54,670 99.600 / 1.920% 99.600 $1,628 5.5% 0.934% 0.934% 07/11/2019 $568,906 $602,336 $33,430 99.808 / 2.440% 99.808 $684 5.9% 0.665% 0.665% 05/09/2017 $486,750 $520,725 $33,975 1.567% 1.567% 97.350 / 2.998% 97.350 $4,406 7.0% 0.119% 0.119% 11/29/2019 $245,000 $246,215 $1,215 2.078% 2.078% 100.000 / 2.200 % 100.000 $74 0.5% 1.337% 1.337% 01/08/2020 $468,524 $482,416 $13,892 102.120 / 2.050% 101.853 $1,981 3.0% 0.343% 0.343% 01/31/2020 100.000 / 1.800% 1.242 % 1.242 % 02/03/2020 107.752 / 1.800% 0.355% 0.355% 03/26/2020 100.000 / 1.650% 0.407% 0.407% 10/31/2019 100.000 / 2.000 % $245,000 $260,638 $15,638 100.000 $72 6.4% $320,640 $328,086 $7,446 106.880 $915 2.3% $245,000 $259,352 $14,352 100.000 $89 5.9% $245,000 $264,933 $19,933 100.000 $40 8..1% r PPENHEINIEk Position Details (continued...) CITY OF HUTCHINSON � o report as of 09/01/2020 XXXXXX9707 CUSIP Curr Face Account# Mdy I S&P Coupon Mkt Px Asset % Port Held (Underlying) Issue Description Maturity Duration Px To Date Yield ATY TEY 032879UV8 500 xxxxxx9707 -/AA ANCHOR BAY MICH SCH DIST 1.250% 100.053 Maturity 05/01/2026 1.240% () 1.240% 1.240% Muni 2.73% Held (-i) 0510112026 5.44 Material Events I Federally Taxable I S&P Outlook Negative I Short First Coupon I General Obligation I Education I Semi -Annual Pay Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000). The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW). Duration figure represents modified duration to worst. ATY/TEY calculations use a Fed Tax rate of 0.005/, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A. Page 12 of 27 Acq Date Tot Adj Cost Mkt Value Unreal G/L Acq Px / Yld Adj Cost Px Accr I nt % Adj Cost 07/16/2020 $503,550 $500,265 ($3,285) 100.726 / 1.120% 100.710 $816 (0.74I PPENHEIMEI Coupon Cash Flow CITY OF HUTCHINSON report as of 0910112020 XXXXXX9707 Sep'20 Oct'20 Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Total %Tot Agency - Agency Pass-Thru =I Asset -Backed CD $22,112 $13,315 $22,089 $16,127 $14,631 $19,780 $17,200 $11,065 $19,948 $13,460 $13,621 $15,975 $199,323 47.3% CMO - - - - - - - - - - - - =I - - Corporate - - - - - - - - I - - Muni :Fed Tax - $22,540 $3,767 $6,171 $28,645 - $23,842 $3,767 $6,356 $28,645 $123,734 29.3% Muni: Tax -Exempt $7,113 - - - $35,750 $7,275 - - $12,812 $35,750 $98,701 23.4% Muni: Subj AMT - - - - - - - Pfd: Fed Tax Pfd: Tax -Exempt Pfd: Cap Gains Treasury Total $29,226 $13,315 $44,630 $19,894 $20,801 $84,175 $24,475 $11,065 $43,790 $17,227 $32,789 $80,370 $421,757100.0% Fed Tax -Exempt $7,113 - - - - $35,750 $7,275 - - - $12,812 $35,750 $98,701 23.4% Fed Taxable $22,112 $13,315 $44,630 $19,894 $20,801 $48,425 $17,200 $11,065 $43,790 $17,227 $19,977 $44,620 $323,056 76.6% Subj to Cap Gains - - - - - - - - - - - - - - Subj to AMT 0 Fed Tax -Exempt 0 Fed Taxable 0 Sabi to Cap Gains 0 Suhj to AMT $80,000 $60,000 $40,000 $20,000 $0 ■ Sep'20 Oct'20 Nov'20 Dec'20 Jan'21 Feb'21 Mar'21 Apr'21 May'21 Jun'21 Jul'21 Aug'21 Sep'21 Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 0910112020 to 0813112021. Totals are the sum of rounded displayed values. The cash flows displayed are only estimates. Your actual interest and principal payments maybe higher or lower than these estimates. Page 13 of 27 PPENHEINIEk Maturity & Duration - All CITY OF HUTCHINSON report as of 09/01/2020 XXXXXX9707 40 % 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti titioecc Q 40% 20% 00 01 O'L 03 Ob Oh 00 O^ 00 00 ,y0 ,y1 ,y'L ,y3 ,yb ,y5 10 ti1 ,y0 ,y°� .y0 .y1 .y'L .y3 ,yb ,yh ti0 ti� ti$ ti0 "� Displays represent % of market principal for all positrons with a recognized CUSIP, quantity, current market price and available analytical calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure represents modified duration to worst. Year 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050+ Perpetual Page 14 of 27 Curr Face k $1,225,000 6.78% $3,765,000 20.83% $4,854,000 26.85% $2,205,000 12.20 % $4,035,000 22.32% $1,495,000 8.27% $500,000 2.77% Mkt Value k Range Cur -Face k $1,228,303 6.52% 00-01 $4,210,000 23.29% $3,822,675 20.29°k 01-02 $5,389,000 29.81% $5,049,757 26.80% 02-03 $2,705,000 14.96% $2,368,937 12.57% 03-04 $3,780,000 20.91% $4,275,088 22.69% 04-05 $1,495,000 8.27% $1,595,425 8.47% 05-06 $500,000 2.77% $500,265 2.66% 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 1415 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 24-25 25-26 26-27 27-28 28-29 29 30 30+ Mkt Value k $4,247,795 22.55% $5,585,929 29.65% $2,869,469 15.23% $4,041,566 21.45% $1,595,425 8.47% $500,265 2.66%