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Regular Board Meeting
Teleconference Call (GoToMeeting)
Tuesday, June 16, 2020, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order via
telephone. Members Present: Gary Forcier, and Steve Jensen via telephone. Staff Present:
Jean Ward and Judy Flemming.
a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions
and/or corrections. The Board approved the agenda as presented.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 19,
2020
Steve Jensen moved to approve the Minutes of the regular board meeting as written, and
Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye. The motion
carried unanimously.
3. FINANCIAL REPORTS
Steve Jensen moved to approve:
a. City Center General Fund payments of$14,802.31 for checks 9121 to 9126
b. City Center May 2020 Financial Statements
c. Park Towers Operating Account payments of$41,413.83 for checks 14986 to 15003
d. April 2020 Park Towers financial statements
Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier--Aye; Jensen—Aye. The motion
carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report for June 2020— 100% Occupied
b. Jean Ward reviewed with the Board the June Newsletter.
c. Steve Jensen moved to set the Public Hearing Date for HRA/Park Towers Annual Plan
September 15,2020 at 7:30 A.M. Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier
—Aye; Jensen—Aye. The motion carried unanimously.
d. COVID-19 updates: CARES ACT funding allocation of$22,917 to prevent,prepare for and
respond to coronavirus
1) Steve Jensen moved to approve the BDS Laundry Quote of$9,984.00 to convert to
laundry card payment system. Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier
—Aye; Jensen—Aye. The motion carried unanimously.
2) Waiting on quotes for laptop computers.
e. Gary Forcier moved to approve the Electronic Line of Credit Control System(e-LOCCS)
Rules of Behavior. Steve Jensen seconded. Roll Call: Kotlarz—Aye; Forcier—Aye;
Jensen—Aye. The motion carried unanimously.
f. Gary Forcier moved to approve the Electronic Line of Credit Control Systems(e-LOCCS)
Security Policy and Procedures. Steve Jensen seconded. Roll Call: Kotlarz—Aye; Forcier—
Aye; Jensen—Aye. The motion carried unanimously.
June 16,2020 Minutes Pagel of 2
5. RAD UPDATE
Jean Ward reviewed with the Board:
• RAD Financial Conversion Timeline: Requested concept call 6/5/2020,Financing Plan due 7/20,
Closing I IH20, HAP contract date l/l/2021
• Public Housing Program to HUD Multifamily with HAP effective date of January 1, 2021
• Environmental Report final
• Steve Jensen moved to approve the purchase of the program software. Gary Forcier
seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye. The motion carried
unanimously.
6. CONSIDERATION OF CITY HILP PROJECTS
a. Steve Jensen moved to approve LIVE&WORK REHAB Project: 735 Southview Drive SW.
Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye. The
motion carried unanimously.
b. Steve Jensen moved to approve City Grant Program Project: 108 Mark Drive NE. Gary
Forcier seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye. The motion
carried unanimously.
7. DISCUSSION REGARDING REMOVAL OF LAYERING RESTRICTION FOR LIVE&WORK.
The Board discussed ideas. Steve Jensen moved to approve to change the Program as
presented and Gary Forcier seconded. Roll Call: Kotlarz—Aye; Forcier—Aye; Jensen—Aye.
The motion carried unanimously.
8. 2021 CITY CENTER HRA BUDGET DRAFT
Jean Ward presented to the Board the draft 2021 City Center HRA Budget that they will act
on next month.
9. COMMUNICATIONS
a. FYI Second Quarter Foreclosure Report
10.ADJOURNMENT
Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded y can War Executive Director
,.
Gary FoF6er, Secretary/Treasurer
June 16,2020 Minutes Page 2 of 2