cp07-14-20HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DULY 14, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Riverside Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor— state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 23, 2020
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Massage License to Heidi Thode
(b) Consideration for Approval of Resolution No. 15187 - Resolution Appointing Election Judges
for Primary Election
(c) Consideration for Approval of Telecommunications Lease Amendment Renewal Between the
City of Hutchinson and T-Mobile
(d) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING FOR T.H. 15 (MAIN STREET) RECONSTRUCTION AND T.H. 15
ADA AND OVERLAY IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 20-01)
CITY COUNCIL AGENDA July 14, 2020
9. PUBLIC HEARING FOR TH 7/22 AND MONTANA STREET CROSSING IMPROVEMENTS
(LETTING NO. 2, PROJECT NO. 20-02)
(a) Approve/Deny Resolution No. 15188 — Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 15189 — Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
MMUNICATIONS REQUESTS AND PETITIONS
purpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
10. REVIEW OF WATER DISTRIBUTION AND WASTEWATER COLLECTION/TREATMENT
LONG-TERM CAPITAL IMPROVEMENT PLANS
11. UPDATE ON CARES FUNDING
UNFINISHED BUSINESS
12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 20-816 — AN
ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO DROPTINE
PROPERTIES, LLC
NEW BUSINESS
13. APPROVE/DENY RESOLUTION NO. 15186 — AUTHORIZING ISSUANCE OF $2,465,000
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020A
14. APPROVE/DENY ORDINANCE NO. 20-818 — AN ORDINANCE EXTENDING LOCAL STATE
OF EMERGENCY
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Utilities Commission Minutes from May 27, 2020
(b) Liquor Hutch Quarterly Report
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 23, 2020
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad
Czmowski, Mary Christensen and Dave Sebesta. Members were present via electronic means.
Others present in the Council Chambers were Matt Jaunich, City Administrator, Marc Sebora, City
Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve agenda as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15185 — Resolution Accepting $3000 Donation from Hutchinson Huskies
Baseball Club for VMF Outfield Fencing Project
Matt Jaunich, City Administrator, noted that this project is part of the City's capital improvement
plan and the Hutchinson Huskies intend to donate $15,000 towards the project. Tonight, Kyle
Messner of the Hutchinson Huskies is present to present a $3000 donation towards the project.
The project will begin when the baseball season is over, so most likely in August.
Motion by Cook, second by Sebesta, to approve Resolution No. 15185. Kyle Messner,
Hutchinson Huskies, officially presented a $3000 check to the City for the project. Mr. Messner
provided an overview of the upcoming Hutchinson Huskies season which is officially beginning
tomorrow night. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
CITY COUNCIL MINUTES June 23, 2020
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 9, 2020
Motion by Sebesta, second by Christensen, to approve minutes as presented. Roll call vote was
taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Amending Zellas Liquor License to Include Outdoor Seating Area
(b) Consideration for Approval of Summary Ordinance No. 20-814 — Amending Chapter 112 —
Liquor Regulations
(c) Consideration for Approval of Resolution No. 15179 - Resolution Establishing Location for
Traffic Control Devices (Ash Street/Griffin Avenue/Northwoods Avenue/Hillcrest Road)
(d) Consideration for Approval of Resolution No. 15180 - Resolution to Sell at Auction Surplus
Public Works Property (Pickup Truck and Compactor)
(e) Consideration for Approval of Resolution No. 15182 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Preliminary and Final Plat, Vacation of Easement and Site Plan at 327
and 479 Hwy 7 East (Favorable Planning Commission Recommendation)
(f) Consideration for Approval of Resolution No. 15183 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Site Plan Located at 1105 Benjamin Avenue SE (Favorable Planning
Commission Recommendation)
(g) Consideration for Approval of MnDOT Airport Maintenance and Operations Agreement
Amendment
(h) Consideration for Approval of MnDOT Indemnification Agreement
(i) Consideration for Approval of Lease Agreement with Ace Hardware for Use of City Parking Lot
(j) Consideration for Approval of Items for TH 7/22 and Montana Street Crossing Improvements
(Letting No. 2, Project No. 20-02)
1. Resolution No. 15177 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15178 - Resolution Receiving Report and Calling Hearing on
Improvement
2
CITY COUNCIL MINUTES June 23, 2020
(k) Consideration for Approval of Agreements with Independent School District 423
i. Grounds Maintenance
ii. Use of Facilities
iii. Burich Arena
(1) Claims, Appropriations and Contract Payments
Items 7(e), 7(f), 7(h) and 7(i) were pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve Consent Agenda with the exception of
the items noted above. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
Item 7(e) had further discussion. Council Member Cook asked about SAC/WAC fees. Dan
Jochum, Planning/Zoning Director, noted that this project would have to comply with the
SAC/WAC policy and a condition can be added to the conditional use permit to clarify if desired.
Council Member Cook also asked about private utilities, roads, ponds and how the City is
protected if a piece of the property gets sold off. Mr. Jochum noted that a development
agreement would be put in place in addition to association documents that can be reviewed by the
City. A condition can be included on the conditional use permit requiring a development
agreement and association agreement. Discussion was also held regarding ponding, flow and
underdrains. Mr. Jochum also noted that Item 11 on the conditional use permit has a
typographical error and will be corrected.
Motion by Cook, second by Czmowski, to approve Resolution with additional conditions:
association agreement as part of development agreement and SAC/WAC charges will be applied
per city policy once future usage determined, as well as Item 11 typographical correction. Roll
call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier —
aye. Motion carried unanimously.
Item 7(f). Council Member Cook raised questions pertaining to drainage. Mr. Jochum stated that
flow should go to catch basin in street and that has been addressed with the applicant. Mr.
Jochum noted that an additional drain will be added in the curb line.
Motion by Cook, second by Christensen, to approve Item 7(f). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
Item 7(h) had further discussion. Matt Jaunich, City Administrator, explained that there were
technology issues with this item and not all pages of the agreement were included in the packet.
A full version was distributed this evening.
Motion by Cook, second by Czmowski, to approve Item 7(h). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
CITY COUNCIL MINUTES June 23, 2020
Item 7(i) had further discussion. Marc Sebora, City Attorney, presented before the Council. Mr.
Sebora explained that a few revisions have been made to this agreement since the publishing of
the packet. This agreement allows for Ace Hardware to house their UHaul trucks in the city -
owned parking lot next to their business. A couple additions to the agreement including naming
the City as an additional insured on Ace Hardware's insurance policy; making Ace Hardware
responsible for any environmental issues, such as spills or contamination, on the premises; and
ensuring that Ace Hardware removes all property from the premises upon termination of the
lease.
Motion by Sebesta, second by Czmowski, to approve Item 7(i). Roll call vote was taken: Cook —
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. CONSIDERATION OF AN ADOPTION OF A MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT
OF TAX INCREMENT FINANCING DISTRICT NO. 4-21 AND THE ADOPTION OF A TAX
INCREMENT FINANCING PLAN THEREFORE
(a) Approve/Deny Resolution No. 15175 — Resolution Adopting a Modification to the Development
Program for Development District No. 4; and Establishing TIF District No. 4-21 and Adopting a
TIF Plan Therefor
(b) Approve/Deny Resolution No. 15176 — Resolution Authorizing an Interfund Loan for Advance of
Certain Costs in Connection with TIF District No. 4-21
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that Rite -Way
Conveyors is planning to expand in Hutchinson with a 40,500 square foot manufacturing building in
the City's industrial park. The new facility will be built by Systems West, Inc. and owned by Droptine
Properties, LLC which is the developer on the project and will lease the building to Rite -Way
Conveyors. Rite -Way hopes to purchase the building at a later date. To make the project
economically feasible, it is being proposed that an economic development tax increment financing
district be established to help offset the cost of land acquisition. By establishing an economic
development TIF District for the project, the City will be able to sell the lot to the developer for $1.00,
but then capture future property taxes generated by the project and reimburse itself for the full cost of
the lot. Mr. Seppelt continued to explain how TIF Districts function. Rite -Way Conveyors provides
conveyor systems to various companies for operational and package handling needs. 26 existing jobs
will be moving to Hutchinson and the company is in process of adding another four employees over
the next several months. Typical wages are $14-$25/hour depending on skills and the position. The
estimated market value of the project will be $1,502,700 with annual property taxes estimated at
$59,500. The duration of the TIF District is eight years. Funds from the TIF District will flow into
the City's Community Improvement Fund to repay the amount invested when the industrial park was
first established. Plans are that construction will begin in late June and the manufacturing section of
the building should be ready by the end of the year. The office area of the building would then be
completed in February 2021 and final completion of the project in the Spring of 2021.
Motion by Cook, second by Christensen, to close public hearing. Roll call vote was taken: Cook —
F1
CITY COUNCIL MINUTES June 23, 2020
aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
Motion by Sebesta, second by Christensen, to approve Resolution Nos. 15175 and 15176 as well as
the interfund loan, purchase agreement, development agreement and lease agreement. Roll call vote
was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY FIRST READING OF ORDINANCE NO. 20-816 — AN ORDINANCE
AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO DROPTINE PROPERTIES, LLC
Matt Jaunich, City Administrator, explained that this is the first reading of the ordinance to officially
sell the land for the Rite -Way Conveyors (Droptine Properties, LLC) project that was just discussed.
Motion by Sebesta, second by Cook, to approve first reading of Ordinance 20-816. Roll call vote
was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion
carried unanimously.
10. APPROVE/DENY RESOLUTION NO. 15181 —RESOLUTION ADOPTING FINDINGS OF FACT
AN REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT AND SITE PLAN REVIEW
FOR I M PROVEM ENTS TO WEST ELEM ENTARY SCHOOL LOCATED AT 875 SCHOOL
ROAD SW (SPLIT PLANNING COMMISSION RECOMMENDATION)
Dan Jochum, Planning/Zoning Director, presented before the Council. Mr. Jochum explained that the
Planning Commission's split decision centered around the number of access points to School Road.
The applicant has requested four access points, however staff is recommending that only three access
points be installed. The Planning Commission recommended to grant the four access points on a 5 to
1 vote. The school's intent is to separate the different types of traffic (staff, parent drop off, special
education buses and school buses). Council Member Cook noted that he was in favor of staff s
recommendation to allowing three access points, Mayor Forcier agreed as did Council Member
Christensen.
Brian Mohr, ISD 423, presented before the Council. Mr. Mohr explained that the current West
Elementary is going to be reconstructed to a PreK-3 school system, however it will be two different
buildings on the campus — a PreK-1 building and a 2-3 building. Mr. Mohr explained the various
parking areas and the purpose for the access points and the use of timing of each.
CITY COUNCIL MINUTES June 23, 2020
Daron VanderHeiden, superintendent of schools, was also in attendance for questions.
Motion by Cook, second by Sebesta, to approve Resolution No. 15 18 1, with the exception of
allowing for three access points instead of four. Roll call vote was taken: Cook — aye; Czmowski —
aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
11. APPROVE/DENY ISSUING TOBACCO LICENSE TO WASEEM ABUJUDAH OF
SMOKES4LESS HUTCH INC.
Matt Jaunich, City Administrator, explained that there has been an ownership change of
Smokes4Less, therefore a new tobacco license has been applied for by the new owner.
Motion by Christensen, second by Sebesta, to approve issuing tobacco license to Waseem Abujudah
of Smokes4Less Hutch Inc. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Council Member Cook commented that the business's sign was in
disrepair. Dan Jochum noted that his department will send them notification that it needs to be fixed.
Motion carried unanimously.
12. APPROVE/DENY CITY OF HUTCHINSON WATER SUPPLY PLAN
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the Minnesota
Department of Natural Resources has requested that the City formally approve and adopt the recently
finalized Water Supply Plan as well as approve the Certificate of Adoption form.
Motion by Czmowski, second by Christensen, to approve water supply plan and certificate of
adoption form. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye; Christensen —
aye; Forcier — aye. Motion carried unanimously.
13. APPROVE/DENY SETTING COUNCIL WORKSHOP TO REVIEW 2019 AUDIT REPORT FOR
JULY 28, 2020, AT 4:30 P.M.
Motion by Cook, second by Czmowski, to approve setting Council workshop for July 28, 2020, at
4:30 p.m. to review 2019 audit report. Roll call vote was taken: Cook — aye; Czmowski — aye;
Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried unanimously.
14. APPROVE/DENY RE -SETTING AUGUST 11, 2020, CITY COUNCIL MEETING DUE TO
PRIMARY ELECTION
Matt Jaunich, City Administrator, explained that the August 11, 2020, City Council meeting is the
same day as the primary election and no public meetings may be held between 6:00-8:00 p.m.
Therefore, the Council either needs to move the time of the meeting or the date of the meeting.
Motion by Sebesta, second by Czmowski, to approve re -setting August 11, 2020, City Council
meeting to begin at 4:00 p.m. Roll call vote was taken: Cook — aye; Czmowski — aye; Sebesta — aye;
Christensen — aye; Forcier — aye. Motion carried unanimously.
31
CITY COUNCIL MINUTES June 23, 2020
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(c) Tall Grass/Noxious Weed Monthly Report for May 2020
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from May 19, 2020
(e) Planning Commission Minutes from May 19, 2020
(0 City of Hutchinson Financial Report and Investment Report for May 2020
MISCELLANEOUS
16. STAFF UPDATES
Miles Seppelt — Mr. Seppelt provided a brief update on the manufacturers in the city as far as how they
have been effected by the pandemic. Most are doing okay however some are seeing slow downs in their
orders. The EDA surveyed 24 companies - 20 responded and about a dozen said they are holding their
own with a small handful having almost zero business. However, another small handful are bombarded
with orders. Mr. Seppelt noted that he was not given any information that any companies had to lay off
employees.
Kent Exner — Mr. Exner provided an update on the Main Street/Hwy 15 project and how businesses are
functioning now that they are open. He also noted that utilities are installed through 2nd Avenue and
contractors are on to building the roadway through the 2nd Avenue South intersection. Mr. Exner spoke
of challenges to access to the post office when they move to the 3rd Avenue intersection. Mr. Exner did
note that the roadway will not be opened by MnDOT until the new traffic signals are installed and
functioning.
Mr. Exner also noted that the bid opening for the Civil Air Patrol project has been rescheduled to July
22, 2020.
Council Member Cook asked Mr. Exner if he could provide trend charts for total use similar to what is
on page 73 of the water supply plan.
Matt Jaunich — Mr. Jaunich noted that City offices will be closed July 3 in observance of 4th of July
holiday; the planning/zoning/building customer service counter is now open and reconstructed; absentee
voting begins this Friday June 26, 2020, and will take place in the Council Chambers; first half tax
payments have been received and initial review shows no significant changes.
17. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta asked if the Council is willing and ready to begin meeting
in person in the Council Chambers. Mayor Forcier agreed. Council Member Czmowski suggested
continuing to hold the meetings virtually until the social distancing restrictions are removed.
Council Members Christensen and Cook agreed.
Mary Christensen — Council Member Christensen noted that the library is now making
appointments for limited computer use and have several tools in place to allow for social distancing.
Steve Cook — Council Member Cook asked if the statistics could be added again to the end of the
audit report (total water usage, utilities usage, tax information, employee counts, etc.). Mr. Jaunich
will check with the finance director to see if that data can be added again.
Gary Forcier — Mayor Forcier commented that the City has had to make difficult business decisions
7
CITY COUNCIL MINUTES June 23, 2020
related to the COVID-19 pandemic.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 7:15 p.m. Roll call vote was taken:
Cook — aye; Czmowski — aye; Sebesta — aye; Christensen — aye; Forcier — aye. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Massage License - Heidi Thode
Department: Administration
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Heidi Thode of Harmony Massage LLC has submitted a massage license application into administration for review
and processing. The application is for Ms. Thode to provide massage services at her business located at 35 Main
Street South. A background check was completed of Ms. Thode and the police department does not object to the
issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has
been received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Heidi Thode of Harmony Massage LLC to provide massage services at 35 Main
Street South
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
a
Business Information
. City of Hutchinson ,
Application for Massage Service License
(Under Ordinance No. 119) `
BusinesYName
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Busin ss Address City
___
Zoning District
*verify the proposed use is allowed in this zoning district
if
Corporate Name J
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License Fee: $175
Operating Year: 7-0 Z D
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Phone Number
M w
State Zip
.uuac
Phone Number
Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
Name: 1 k b j 2
5-�• v 6-!57 32.5'
Address City State Zip
Name:
*If
Name:
Address
y, list additional owner(s
on a
City
State
sheet ofpaper
Address City State
Zip
575S5-b
Zip
erators (list all individuals involved in given* massage services)
Name: t° e
Address City State Zip
Name:
Address
*Ifnecessarv. list additional operators on a separate sheet
City
State Zip
City of Hutchinson
Application for Massage Service
Page 2 of S
Describe Nature of Massage Business and Massage Services Offered
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3 0 o , a v, . -ti rm e -5 , C ;11e s41- 9 o�. r% C
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Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section
119.07 ot*Hutchinson Citv Code)
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re
Add7�`sfs/ /l
Phone Number
Agent's Name
City State Zip
Fax Number
ackground Statement
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
than traffic violations?
❑ YES 61 NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural
person who is a resident of the City". Please complete the following confirming compliance with this ordinance)
4/)L - 5q 7 -
Manager Name Phone Number
�� :;t 4� 6 5-53 sv
Manliger Address City State Zip
Checklist (all items must be checked "yes" in order for the application to be rocessed)
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: I yes ❑ no
Application fee paid in full (check or money order): 3 yes ❑ no
Application completed in full and signed: Ef Yes ❑ no
i _ 3
City of Hutchinson
Application for Massage Service
Page 3 of S
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000.00 or by imp onment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
(p— _o26a10
Signature o Applicant Date
Print Name Title
NOTE: No application will be forwarded to the City Council unless received one week prior to the regular Council
meeting, filled out in completion, and fee payment is attached
Internal Use Only
Zoning/
Building:'dapproved ❑denied Notes:
Fire Xapproved ❑ denied Notes; --
Police A appr
oved ❑ denied Notes:' r
City Council ❑ approved ❑ denied Notes:
H:Licenses/Applications/Massage. doc
f
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Resolution No. 15187 - Appointing Election Judges for Primary Election
Department: Administration
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The federal/local primary election is being held August 11, 2020, at the Hutchinson Recreation Center located at 900
Harrington Street. In accordance with State law, cities must appoint election judges for this election by July 17, 2020.
Attached is Resolution No. 15187 appointing election judges to serve at the primary election. Election judge
appointments for the general election will be made this Fall.
BOARD ACTION REQUESTED:
Approve Resolution No. 15187
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15187
RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY
PRECINCTS AND APPOINTING JUDGES FOR THE 2020 PRIMARY ELECTION
WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.21, Subd. 2 of
the Laws of Minnesota states that the governing body of any municipality, by resolution adopted
prior to the giving of notice of the election, may designate the location of polling place of all
precincts (one, two, and three) and naming of judges serving in their municipality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the polling place to be used during the 2020 Primary Election for all
precincts will be in the Recreation Center located at 900 Harrington Street S.W.,
Hutchinson, Minnesota.
2. That the Election Judges for the Presidential Nomination Primary Election being
held August 11, 2020, are hereby appointed in accordance with the attached list.
3. Be It Further Resolved that the Hutchinson Election Administrator is with this
authorized to make any substitutions or additions as deemed necessary.
Adopted by the City Council this 14'h day of July, 2020
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
PRIMARY ELECTION
AUGUST 11, 2020
ELECTION JUDGES
JANET CONNER
CATHY PRELLWITZ*
NANCY NACKERUD**
MARK LEWANDOWSKI*
GLADYS PILGRIM
BETTY BRANDT**
CAROL M. JOHNSON
JOHN GREIN
JOHN F. OLSEN III
ANGIE RADKE*
TOM WIRT
LANCE HEATON
GAIL DEAN
JEANNE LANGAN
LINDA RUZICKA**
CAROL DWINNELL
*indicates head judge
**indicates assistant/co-head judge
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: T-Mobile Lease Amendment Renewal
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Hutchinson has had a lease agreement with T-Mobile since 2000. The lease is for the use of
telecommunications equipment installed on the City water tower and property at South Park. The current lease
expired in May 2020 and needs to be renewed to allow T-Mobile to continue to occupy City property at this location.
City staff has worked with T-Mobile to develop the 2nd Amendment To Site Lease with Option. The Amendment
allows for the continued use of the existing lease. The Amendment includes adjusting the leased time frame to
include a new start date of June 1, 2020 with an initial term of 5 years, and 3 subsequent 5 year extensions (options).
It also amends the monthly rent amount to reflect the current market demands at this location. The current monthly
rent amount of $1,343.92 will be adjusted to $2,200.00.
The Amendment is attached for your reference and consideration. City staff will be available to answer any questions
that you may have.
BOARD ACTION REQUESTED:
Approve T-Mobile Site Lease 2nd Amendment with Option.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
SECOND AMENDMENT TO SITE LEASE WITH OPTION
THIS SECOND AMENDMENT TO SITE LEASE WITH OPTION ("Second Amendment") is made and
entered into on , 2020 ("Effective Date"), by and between the City of Hutchinson, a
Minnesota municipal corporation ("Landlord"), and T-Mobile Central LLC, a Delaware limited liability company, as
successor in interest to APT Minneapolis, Inc. ("Tenant") (collectively, the "Parties").
Recitals
The Parties hereto recite, declare and agree as follows:
A. Landlord and Tenant entered into a SITE LEASE WITH OPTION, dated May 23, 2000, as amended by
that First Amendment to Site Lease with Option dated March 26, 2019 ("First Amendment") (collectively, the
"Lease"), whereby Landlord leased to Tenant a certain portion of the property (the "Premises") located at 200 2nd
Avenue SW, Hutchinson, MN 55350 (the "Property").
B. Landlord and Tenant desire to enter into this Second Amendment in order to modify and amend certain
provisions of the Lease.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant
covenant and agree as follows:
1. Modification of Term. The Lease shall be amended to provide that a New Initial Term of Five (5) years
("New Initial Term"), commencing on June 1, 2020 and the Term will be automatically renewed for up to three (3)
additional Five (5) year terms (each a "Renewal Term") without further action by Tenant.
2. Rent and Costs. Upon commencement of the New Initial Term the Rent that Tenant pays Landlord will be
two thousand two hundred and xx/100 dollars ($2,200.00) per month. Thereafter Rent shall be payable in accordance
with the terms of the Lease. The parties hereby agree that, as of the date of this Second Amendment, there are no
payment obligations of Tenant under the Lease, including but not limited to the payment of Rent, or other costs or
fees, that are overdue; and that any future charges payable under the Lease by Tenant shall be billed by Landlord to
Tenant within twelve (12) months from the date the charges were incurred or due; otherwise the charges shall be
deemed time -barred, waived and released by Landlord.
3. The terms and conditions of the Lease are incorporated herein by this reference, and capitalized terms used
in this Second Amendment shall have the same meanings such terms are given in the Lease. Except as specifically
set forth herein, this Second Amendment shall in no way modify, alter or amend the remaining terms of the Lease,
all of which are ratified by the parties and shall remain in full force and effect. To the extent there is any conflict
between the terms and conditions of the Lease and this Second Amendment, the terms and conditions of this Second
Amendment will govern and control.
4. Landlord represents and warrants to Tenant that the consent or approval of no third party, including, without
limitation, a lender, is required with respect to the execution of this Second Amendment, or if any such third party
consent or approval is required, Landlord has obtained any and all such consents or approvals.
5. This Second Amendment will be binding on and inure to the benefit of the parties herein, their heirs,
executors, administrators, successors -in -interest and assigns.
6. Landlord represents and warrants to Tenant that the consent or approval of a third party has either been
obtained or is not required with respect to the execution of this Second Amendment.
Site Number: AIP0531A
Site Name: Hutchinson WT
Market: Minneapolis
A1P0531A_2188_AMD_Anchor _Phase 3_5041400_Hardening National _HC 2019_67928
7. This Second Amendment may be executed in duplicate counterparts, each of which will be deemed an
original.
IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the day and year first
written above.
LANDLORD: City of Hutchinson
By:
Printed Name:
Title:
Date:
Tenant: T-Mobile Central LLC
By:
Printed Name:
Title:
Date:
UApproved
Site Number: AIP0531A
Site Name: Hutchinson WT
Market: Minneapolis
T-Mobile Legal Approval
FA
A1P0531A_2188_AMD_Anchor _Phase 3_5041400_Hardening National _HC 2019_67928
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/23/20 - 7/14/20
Check Date Check Vendor Name Description Amount
-------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------ ----------
06/19/2020 211395 MNPEA Payroll 5/31/20 - 6/13/20 585.00
06/19/2020
211396
Unum Life Insurance Payroll 5/31/20 - 6/13/20
1,261.15
06/19/2020
211397
LELS Payroll 5/31/20 - 6/13/20
434.00
06/19/2020
211398
HART Payroll 5/31/20 - 6/13/20
602.54
06/19/2020
EFT1236
EFTPS Payroll 5/31/20 - 6/13/20
68,808.40
06/19/2020
EFT1237
Child Support Payroll 5/31/20 - 6/13/20
577.29
06/19/2020
EFT1238
MN Dept of Revenue Payroll 5/31/20 - 6/13/20
13,405.20
06/19/2020
EFT1239
Provident Life Insurance Payroll 5/31/20 - 6/13/20
612.34
06/19/2020
EFT1240
PERA Payroll 5/31/20 - 6/13/20
56,191.90
06/19/2020
EFT1241
TASC-Flex Payroll 5/31/20 - 6/13/20
1,621.87
06/19/2020
EFT1242
TASC-H S A Payroll 5/31/20 - 6/13/20
13,689.51
06/19/2020
EFT1243
ICMA Payroll 5/31/20 - 6/13/20
3,308.52
06/19/2020
EFT1244
VOYA Payroll 5/31/20 - 6/13/20
330.00
06/19/2020
EFT1245
MNDCP Payroll 5/31/20 - 6/13/20
350.00
06/24/2020
211399
ARTHURJ GALLAGHER RISK 2020-2021 AIRPORT LIABILITY INSURANCE
6,471.00
06/24/2020
211400
ARTIST DALE LEWIS 2020 SCULPTURE STROLL "OLD TEX" - COMM 1
1,000.00
06/24/2020
211401
COMMISSIONER OF TRANSPORTATION PERMIT#4462RENEWAL -STREETS
60.00
06/24/2020
211402
STUDIOCHURCH LLC 2020 SCULTPURE STROLL "KEEPER OF MEMORIE
1,000.00
07/03/2020
EFT1246
EFTPS Payroll 6/14/20 - 6/27/20
67,054.48
07/03/2020
EFT1247
Child Support Payroll 6/14/20 - 6/27/20
577.29
07/03/2020
EFT1248
MN Dept of Revenue Payroll 6/14/20 - 6/27/20
12,904.74
07/03/2020
EFT1249
Provident Life Insurance Payroll 6/14/20 - 6/27/20
612.34
07/03/2020
EFT1250
PERA Payroll 6/14/20 - 6/27/20
54,186.20
07/03/2020
EFT1251
TASC-Flex Payroll 6/14/20 - 6/27/20
1,684.00
07/03/2020
EFT1252
TASC-H S A Payroll 6/14/20 - 6/27/20
13,727.97
07/03/2020
EFT1253
ICMA Payroll 6/14/20 - 6/27/20
3,308.52
07/03/2020
EFT1254
VOYA Payroll 6/14/20 - 6/27/20
330.00
07/03/2020
EFT1255
MNDCP Payroll 6/14/20 - 6/27/20
350.00
07/03/2020
211403
EMPLOYEE MANUAL CHECK Payroll 6/14/20 - 6/27/20
55.00
07/03/2020
211404
NCPERS Payroll 6/14/20 - 6/27/20
336.00
07/03/2020
211405
HART Payroll 6/14/20 - 6/27/20
602.54
07/01/2020
211406
BRETTOMAN FACADE IMPROVEMENT GRANT
2,215.00
07/14/2020
211407
A TO Z CHEMICAL SUPPLY TAR & ASPHALT REMOVER FOR STREETS REPAIRS
3,443.25
07/14/2020
211408
ACE HARDWARE - 1315 REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS
1,309.96
07/14/2020
211409
VOID VOID
-
07/14/2020
211410
ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE
108.93
07/14/2020
211411
ACE HARDWARE - 1825 ANT BAIT - POLICE
25.25
07/14/2020
211412
ACHORD, MILES UB refund for account: 2-070-5410-7-07
27.90
07/14/2020
211413
ALL SPORTS AMERICA YOUTH SPORTS JERSEYS - RECREATION
420.00
07/14/2020
211414
ALPHA WIRELESS JULY MAINTENANCE ON RADIO EQIUP - POLICE
794.75
07/14/2020
211415
AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH
231.84
07/14/2020
211416
AMERICAN RAMP COMPANY NEW SKATE PARK EQUIPMENT
20,233.33
07/14/2020
211417
AMERIPRIDE SERVICES 6/15 & 6/29 LIQUOR HUTCH CLEANING SERVICES
318.36
07/14/2020
211418
ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH
1,744.80
07/14/2020
211419
ARTSPACE PROJECTS INC CONSULTING - STATE THEATRE
5,750.00
07/14/2020
211420
ASHWILL, TONY UB refund for account: 3-730-6250-6-02
88.04
07/14/2020
211421
AUTO VALUE -GLENCOE MISCELLANEOUS HATS SUPPLIES
732.63
07/14/2020
211422
B&B FLOORING LLC EPDXY - ELK PARK BATHROOM
600.00
07/14/2020
211423
BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH
6,038.26
07/14/2020
211424
BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH
462.12
07/14/2020
211425
BERTRAM ASPHALT COMPANY, INC. 2020 STREET PAVEMENT REPAIRS
20,303.82
07/14/2020
211426
BOBICK, DOUGLAS REFUND: CAMPGROUND RESERVATION 8/18-8/22
115.00
07/14/2020
211427
BOLTON & MENK INC. 2019/2020 UTILITY REHAB SERVICES - ENGINEERING
342.00
07/14/2020
211428
BOND TRUST SERVICES CORPORATION 2020 BOND PAYING AGENT FEES
4,750.00
07/14/2020
211429
BRANDON TIRE CO SPARE TIRE FOR WHAM MOWER- PARKS
243.70
07/14/2020
211430
BRAUN INTERTEC CORP TH 15 1 M P ROV: TH RU 6/19/20
1,199.00
07/14/2020
211431
BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH
29,391.86
07/14/2020
211432
BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH
102.96
07/14/2020
211433
BW WELDING VARIOUS SAWS & SCREEN FABRICATION - WWTP
741.60
07/14/2020
211434
C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH
115,526.21
07/14/2020
211435
CACKA ROOFING INC TIF: DANA & AARON EDMISTON
3,950.00
07/14/2020
211436
CARD SERVICES MISC SUPPLIES - POLICE
57.35
07/14/2020
211437
CARS ON PATROL SHOP LLC SQUAD #1: REPAIR CAMERA MOUNT
547.43
07/14/2020
211438
CENTRAL HYDRAULICS MISC REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,111.04
07/14/2020
1211439
1 CENTRAL MCGOWAN HANDLE, ACETYLENE, OXYGEN - HATS
252.47
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/23/20 - 7/14/20
.Check -Date ---- ---- Check ]Vendor-Nam-e Description Amount
------------ -------- ---------------------------------------------------------------------------------------------------------------------------------------------- -
07/14/2020 211440 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 5,134.61
07/14/2020
211441
CHRISTIAN, JILL REFUND: CAMPSITE 7/10-11- PARKS
65.00
07/14/2020
211442
CINTAS CORPORATION JUNE CLEANING SERVICE & SUPPLIES
201.02
07/14/2020
211443
CLARKE ENVIRONMENTAL MOSQUITO MANAG JUNE MOSQUITO SPRAYING SERVICES
15,319.50
07/14/2020
211444
COLDSPRING MULTIPLE ROSE NICHE FRONT -CEMETERY
786.00
07/14/2020
211445
COOL AIR MECHANICAL INC SEMI ANNUAL MAINTENANCE -CIVIC ARENA
2,238.00
07/14/2020
211446
CORE & MAIN LP WATER METERS & PARTS
5,712.96
07/14/2020
211447
CORNER POST EROSION CONTROL SOIL & HYDRO BACKYARD UTILITY: S GRADE RD
150.00
07/14/2020
211448
CREEKSIDE SOILS NATURAL MULCH
399.30
07/14/2020
211449
CROW RIVER AUTO & TRUCK REPAIR MULTIPLE CITY TRUCK REPAIRS
1,427.77
07/14/2020
211450
CROW RIVER OFFICIALS ASSN SLOW PITCH SOFTBALL 2020
4,860.00
07/14/2020
211451
CROW RIVER PRESS INC SCULPTURE STROLL REPAIRS; ENVELOPES - MULTIPLE DEPTS
2,633.97
07/14/2020
211452
CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH
739.20
07/14/2020
211453
DC DIESEL TEK INC 1999 MACK REPAIRS -COMPOST
2,159.71
07/14/2020
211454
DELEGARD TOOL CO BATTERY MAINTAINER, GLOVES - STREETS
316.32
07/14/2020
211455
DETLOFF, KRISTIN REFUND: CAMPGROUND RESERVATION - PARKS
70.00
07/14/2020
211456
DOG -ON -IT -PARKS DOG BAGS - PARKS
234.00
07/14/2020
211457
DPC INDUSTRIES INC SODIUM HYPO -WATER
2,748.96
07/14/2020
211458
DUESTERHOEFT, DEAN REFUND: SHELTER RESERVATION 7/19 - ROTARY PARK
45.00
07/14/2020
211459
DURA ART STONE MAIN STREET PLANTERS FOR 2020 RECONSTRUCTION
18,406.00
07/14/2020
211460
DYNA SYSTEMS REPAIR & MAINTENANCE SUPPLIES - MULTIPLE DEPTS
352.62
07/14/2020
211461
E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS & SERVICES- MULTIPLE LOCATIONS
794.84
07/14/2020
211462
EARTHLY DELIGHTS LTD JUNE 2020 TAX SETTLEMENT
10,856.78
07/14/2020
211463
EATON CORPORATION BEST POWER SINGLE PHASE FERRUP - POLICE
4,193.00
07/14/2020
211464
ECOLAB PEST ELIMINATION 6/13 ONE SHOT SERVICE - REFUSE
160.31
07/14/2020
211465
EHLERS & ASSOCIATES INC TIF DISTRICT 4-21: 2ND HALF FEE
4,500.00
07/14/2020
211466
ENERGY ABSORPTION POSTS,ANCHORS- CAMPGROUND
175.60
07/14/2020
211467
FARM -RITE EQUIPMENT FORESTRY CUTTER RENTAL CONTRACT
3,849.41
07/14/2020
211468
FASTENAL COMPANY MISCELLANEOUS SUPPLIES & EQUIPMENT- MULTIPLE DEPTS
522.68
07/14/2020
211469
FENSKE'S STUMP REMOVAL CITY-WIDE TREE REMOVALS
22,725.00
07/14/2020
211470
FIELD, JACQUI REFUND: DRIVER EDUCATION -COMM ED
394.00
07/14/2020
211471
FINANCE & COMMERCE AIRPORT UTILITY CONSTRUCTION BIDS
255.89
07/14/2020
211472
FIRE SAFETY USA INC FIRE HOSE - FIRE DEPT
1,151.50
07/14/2020
211473
FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR HATS & CITY CENTER
344.00
07/14/2020
211474
FLOW MEASUREMENT & CONTROL COMPANY CERTIFICATIONS OF FLOW METERS- WWTP
1,590.00
07/14/2020
211475
FOSTER MECHANICAL HVAC REPAIRS
847.50
07/14/2020
211476
FR SECURE LLC FACT SYSTEM - 3 YR ENGAGEMENT
10,972.50
07/14/2020
211477
FRONTIER PRECISION INC REMOVABLE TIPS
12.70
07/14/2020
211478
FUZE LOGISTICS SERVICES USA INC FREIGHT FOR CREEKSIDE SOILS
2,605.00
07/14/2020
211479
GALCO INDUSTRIAL ELECTRONICS REPLACEMENT FILTERS - WWTP
258.90
07/14/2020
211480
GAVIN, JANSSEN & STABENOW, LTD JUNE SERVICES
3,300.00
07/14/2020
211481
GOODPOINTE TECHNOLOGY TRIENNIAL PAVEMENT CONDITION SURVEY - STREETS & TRAILS
14,800.00
07/14/2020
211482
GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGE - POLICE
114.00
07/14/2020
211483
GRAINGER MISC EQUIPMENT SUPPLIES- MULTIPLE DEPTS
852.77
07/14/2020
211484
GREEN EARTH LAWN CARE INC RESIDENTIAL LAWN MOWING
422.50
07/14/2020
211485
HACH COMPANY HACHINSTRUMENTANNUALFIELDSERVICEAGREEMENT -WWTP
16,878.69
07/14/2020
211486
HAMMOND, STEPHANIE REFUND: CAMPSITE 7/3-7/5 - PARKS
70.00
07/14/2020
211487
HANSON & VASEK CONSTRUCTION SIDEWALK REPAIR: 530 LINDEN AVE
725.00
07/14/2020
211488
HERC-U-LIFT ANN UAL CIVIC ARENA LIFT INSPECTION
156.36
07/14/2020
211489
HILLYARD/HUTCHINSON MISC CLEANING SUPPLIES
170.29
07/14/2020
211490
HIRSHFIELD'S INC PAINT FOR CIVIC ARENA
712.37
07/14/2020
211491
HJERPE CONTRACTING PVC PIPE FOR ARENA TURF
974.75
07/14/2020
211492
HOFF, RANDY FRESH FLOWER ARRANGEMENT
33.00
07/14/2020
211493
HUTCHINSON CHAMBER & TOURISM MAY 2020 LODGING TAX
3,150.89
07/14/2020
211494
HUTCHINSON CO-OP LP GAS, DIESEL- MULTIPLE DEPTS
7,118.75
07/14/2020
211495
HUTCHINSON FIRE DEPT RELIEF ASSN 2020 LOCAL FIRE PENSION CONTRIBUTION
37,618.00
07/14/2020
211496
HUTCHINSON HEALTH EMPLOYEE DRUG TESTING
588.00
07/14/2020
211497
HUTCHINSON HRA TIF: DANA & AARON EDMISTON
395.00
07/14/2020
211498
HUTCHINSON LEADER JUNE ADVERTISING - MULTIPLE DEPTS
1,908.64
07/14/2020
211499
HUTCHINSON WHOLESALE #1550 REPAIR & MAINTENANCE SUPPLIES - MULTIPLE DEPTS
458.38
07/14/2020
211500
HUTCHINSON WHOLESALE#1551 BATTERIES-CREEKSIDE
150.36
07/14/2020
211501
HUTCHINSON WHOLESALE #1552 REPAIR & MAINTENANCE SUPPLIES- PARKS
372.99
07/14/2020
211502
HUTTON, CHRIS REIMB: SAFETY FOOTWEAR - PARKS
150.00
07/14/2020
211503
I & S GROUP, INC. REC CENTER IMRPV - SERVICES THRU 5/31/20
2,500.00
07/14/2020
1211504
1 I.M.S. SHARPENING SERVICE 6/12 CATCH BASIN REPAIR -STREETS
2,450.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/23/20 - 7/14/20
.Check -Date ---- ---- Check ]Vendor-Nam-e Description Amount
------------ -------- ---------------------------------------------------------------------------------------------------------------------------------------------- -
07/14/2020 211505 INDUSTRIAL PNEUMATIC SYSTEMS FILTERS, COMPRESSOR OIL - WATER 1,136.38
07/14/2020
211506
INGSTAD BROADCASTING LIQUOR HUTCH RADIO ADVERTISING
1,338.50
07/14/2020
211507
INTERNATIONAL CODE COUNCIL INC 2020 BUILDING CODE UPDATES
1,162.08
07/14/2020
211508
INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES: HATS
216.88
07/14/2020
211509
INTERSTATE POWER COMPANIES INC CREEKSIDE BAGGER EQUIPMENT PARTS
127.49
07/14/2020
211510
ISD#423 APR - JUNE 2020CLASSES - COMM ED
66.72
07/14/2020
211511
JACK'S UNIFORMS & EQUIPMENT UNIFORM PATCHES - POLICE
658.50
07/14/2020
211512
JAY MALONE MOTORS 2020 DODGE 1500 CREWCAB 4X4 - CREEKSIDE
25,215.00
07/14/2020
211513
JERGENS,ARLINE REFUND: FELLOWSHIP DINNER - SR CENTER
9.00
07/14/2020
211514
JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH
41,830.65
07/14/2020
211515
JOHNSTON, DARREON UB refund for account: 2-050-6850-7-03
73.94
07/14/2020
211516
KAHNKE BROTHERS NURSERY DEVELOPMENT TREES
787.50
07/14/2020
211517
KALSCHEUER, APRIL UB refund for account: 3-288-9370-5-02
15.79
07/14/2020
211518
KELLER, MATTHEW REIMB: LICENSING RENEWALS - WWTP
221.00
07/14/2020
211519
KERI'S CLEANING & HANDYMAN SERVICES JUNE CLEANING, EXTERIOR WINDOW CLEANING
3,063.34
07/14/2020
211520
KGB CORNERSTONE COMMONS LLC JUNE 2020 TAX SETTLEMENT
10,915.74
07/14/2020
211521
KOHLS SWEEPING SERVICE CREEKSIDE HAULING & PILING CONCRETE
2,729.64
07/14/2020
211522
L & P SUPPLY CO 61" SLIDER MOWER - PARKS
6,986.60
07/14/2020
211523
LANDSKAPINGS LANDSCAPE MAINTENANCE - MULTIPLE DEPTS
2,500.00
07/14/2020
211524
LARSON, JOY REFUND: 7/31 WATERPARK RENTAL
300.00
07/14/2020
211525
LIESTMAN, CALYN REIMB: DAILY BANK DEPOSITS - FINANCE
38.29
07/14/2020
211526
LINDER,JANE REFUND: FELLOWSHIP DINNER - SR CENTER
9.00
07/14/2020
211527
LITE ELECTRIC INC INSTALL NEW LED LIGHTS - REC CENTER PROJECT
8,839.00
07/14/2020
211528
LOCATORS & SUPPLIES REPAIR RADIO DETECTION -WATER
279.30
07/14/2020
211529
LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH
87,518.95
07/14/2020
211530
LOGIS NETWORK SERVICES THRU 5/16/20
8,090.00
07/14/2020
211531
M-RSIGN STREETS SIGNS
3,544.12
07/14/2020
211532
MADDEN GALANTER HANSEN LLP MAY LEGAL SERVICES
187.00
07/14/2020
211533
MAIERS, MATT REIMB: CELL PHONE SUPPLIES - HATS
135.96
07/14/2020
211534
MARCO TECHNOLOGIES, LLC MAY COST PER PRINT, DATA RENEWAL - VARIOUS DEPTS
2,013.03
07/14/2020
211535
MARCO TECHNOLOGIES, LLC 6/20 - 7/20'20 CITY PRINT CONTRACTS
2,030.50
07/14/2020
211536
MARTI N-MCALLISTE R PUBLIC SAFETYASSMT:TBERGUM- POLICE
550.00
07/14/2020
211537
MARTINSON, ANN REFUND: SHELTER RENTAL 8/1 - ELKS PARK
45.00
07/14/2020
211538
MATHESON TRI-GAS INC WWTP EQUIPMENT RENTAL
22.95
07/14/2020
211539
MCELFISH, JAN REFUND: NORTHWOODS SHELTER RESERVATION
45.00
07/14/2020
211540
MCLEOD COUNTY HHW STREETS GARBAGE PICKUP
55.00
07/14/2020
211541
MEDICA JULY MEDICAL INSURANCE
147,763.05
07/14/2020
211542
MEEKER MCLEOD SIBLEY CHS REFUND: CANCELLED RESERVATION - PARKS
45.00
07/14/2020
211543
MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,253.84
07/14/2020
211544
MID-AMERICAN RESEARCH CHEMICAL HATS MAINTENANCE & EQUIPMENT PARTS
1,051.69
07/14/2020
211545
MID-MINNESOTA HOT MIX INC STREETS MAINTENANCE MATERIALS
3,146.58
07/14/2020
211546
MIDWEST PLAYSCAPES INC. SWING TOPRAIL- PARKS
886.16
07/14/2020
211547
MINI BIFF 5/25-6/21'20 RENTAL -SHOOTING RANGE
172.64
07/14/2020
211548
MINNESOTA ASA SOFTBALLS FOR FASTPITCH AND SLOW PITCH
7,942.00
07/14/2020
211549
MINNESOTA COUNTY ATTORNEY ASSN RECEIPT, INVENTORY, & RETURN FORMS -POLICE
44.00
07/14/2020
211550
MINNESOTA MUNICIPAL BEVERAGE ASSOC 7/2020-7/2021 ANNUAL DUES - LIQUOR HUTCH
5,700.00
07/14/2020
211551
MINNESOTA STATE BAR ASSOC MARC SEBORA MSBA MEMBERSHIP 7/1/20 - 6/30/21
390.00
07/14/2020
211552
MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS
11,591.32
07/14/2020
211553
MN DEPT OF TRANSPORTATION STATE FURNISHED MATERIALS T.H. 15/SOUTH GRADE RD PROJ
26,629.79
07/14/2020
211554
NERO ENGINEERING LLC MAY: HEADWORKS IMPROV PRELIM DESIGN - WWTP
19,496.00
07/14/2020
211555
NORTH CENTRAL BUS & EQUIPMENT INC LED BEACON & MINIBARS - PUBLIC WORKS
574.71
07/14/2020
211556
NORTH CENTRAL INTERNATIONAL STREETS EQUIPMENT REPAIRS SUPPLIES
88.14
07/14/2020
211557
NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP
291.50
07/14/2020
211558
NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES- MULTIPLE DEPTS
1,111.33
07/14/2020
211559
NORTHERN STATES SUPPLY INC MISC REPAIR & MAINT SUPPLIES - HATS
387.95
07/14/2020
211560
NUVANTAGE EMPLOYEE RESOURCE 1/1-12/31'20SEMI-ANNUAL CONTRACT 2ND INSTALLMENT
2,122.20
07/14/2020
211561
NUVERA JULY PHONE SERVICES - VARIOUS DEPTS
6,457.17
07/14/2020
211562
OFFICE DEPOT MISC OFFICE SUPPLIES - MULTIPLEDEPTS
204.32
07/14/2020
211563
OLSON, RICHARD REFUND: CAMPGROUND RESERVATION 7/24-7/25
225.00
07/14/2020
211564
ON TRAX TRUCK REPAIR REPAIR TO STREETS EQUIPMENT
1,235.82
07/14/2020
211565
PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH
7,345.75
07/14/2020
211566
PAVEMENT RESOURCES 6/17 PAVEMENT REPAIR
3,500.00
07/14/2020
211567
PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING
3,532.88
07/14/2020
211568
PEOPLEREADY INC CREEKSIDE TEMP STAFFING
3,916.08
07/14/2020
1211569
1 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH
37,178.52
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 6/23/20 - 7/14/20
.Check -Date ---- ---- Check ]Vendor-Nam-e Description Amount
------------ -------- ---------------------------------------------------------------------------------------------------------------------------------------------- -
07/14/2020 211570 POSTMASTER POSTAGE - UB BILLS 1,540.00
07/14/2020
211571
PREMIUM WATERS 5 GAL WATER BOTTLES - PARKS
63.49
07/14/2020
211572
PRIEVE LAWN CARE 6/29 TRIMMING & PULL WEEDS
293.91
07/14/2020
211573
RADWELL INTERNATIONAL PHOTOELECTRIC SENSOR KIT- CREEKSIDE BAGGER
644.85
07/14/2020
211574
RANDY'S BOBCAT SERVICE FILL MATERIAL - STORM WATER
1,867.50
07/14/2020
211575
RDO EQUIPMENT CO. EQUIPMENT PARTS FOR REFUSE LOADER
1,782.15
07/14/2020
211576
RED BULL DISTRIBUTION COMPANY, INC. COST OF GOODS SOLD - LIQUOR HUTCH
291.00
07/14/2020
211577
REINER ENTERPRISES INC FREIGHT FOR CREEKSIDE SOILS
8,363.73
07/14/2020
211578
ROSENBAUER MINNESOTA LLC YELLOW AUTO EJECT COVER- FIRE
40.00
07/14/2020
211579
ROYAL TIRE WWTP EQUIPMENT PARTS
320.00
07/14/2020
211580
RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
535.74
07/14/2020
211581
SALOUM, ALEX UB refund for account: 3-680-8250-4-00
1.27
07/14/2020
211582
SAMIIS, TONY REFUND: CAMPSITE RESERVATION - PARKS
20.00
07/14/2020
211583
SCHILLER, MONICA REFUND: 12U GIRLS FASTPITCH
40.00
07/14/2020
211584
SCHUETTE, DONOVAN REIMB: SAFETY FOOTWEAR - STREETS
175.00
07/14/2020
211585
SHAW, KAREN MARCH 2O20 CLASSES - SR CENTER
90.00
07/14/2020
211586
SHORT-ELLIOT-HENDRICKSON, INC CONSULTING SERVICES - FAIRGROUNDS DITCH/MONTANA HAWK
5,208.05
07/14/2020
211587
SIMONSON LUMBER CO HINGES - PARKS
6.00
07/14/2020
211588
SITEONE LANDSCAPE SUPPLY LANDSCAPE MATERIALS- PARKS
2,542.05
07/14/2020
211589
SITZ, HAZEL REFUND: FELLOWSHIP DINNER - SR CENTER
9.00
07/14/2020
211590
SMSC ENTERPRISES ORGANICS RECYCLING MAY'20
3,492.03
07/14/2020
211591
SOLUS LED LED FULL CUTOFF WALLPACKS
396.00
07/14/2020
211592
SORENSEN'S SALES & RENTALS REPLACEMENT OF LIGHTS ON LIQUOR HUTCH SALES FLOOR
150.00
07/14/2020
211593
SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH
45,968.37
07/14/2020
211594
STANDARD PRINTING-N-MAILING JUNE UTILITY BILLS
674.15
07/14/2020
211595
STAPLES ADVANTAGE MISCOFFICESUPPLIES- MULTIPLEDEPTS
574.32
07/14/2020
211596
STREICH TRUCKING FREIGHT FOR CREEKSIDE SOILS
5,470.00
07/14/2020
211597
STREICHER'S VARIOUS OPERATING SUPPLIES - POLICE
1,234.24
07/14/2020
211598
SULLIVAN, RUTH REFUND: FELLOWSHIP DINNER - SR CENTER
9.00
07/14/2020
211599
SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH
1,710.00
07/14/2020
211600
SUN LIFE FINANCIAL JUNE DENTALCLAIMS/ADMIN FEES
3,217.80
07/14/2020
211601
SUPERIOR JETTING JET PROCESSING PIPES- WATER
3,443.75
07/14/2020
211602
TACTICAL SOLUTIONS CERTIFICATIONS OF RADAR & LASER UNITS - POLICE
288.00
07/14/2020
211603
TALKPOINT TECHNOLOGIES INC PLANTRONICS HEADSETS- POLICE
167.95
07/14/2020
211604
TASC AUGUST FLEX ADM. FEES
122.22
07/14/2020
211605
TEK MECHANICAL PVC BUSHING - PARKS
6.13
07/14/2020
211606
THOMSON REUTERS-WEST JUN WEST INFO CHARGES
1,163.13
07/14/2020
211607
TITAN MACHINERY EQUIPMENT REPAIRS & SUPPLIES- MULTIPLE DEPTS
4,116.93
07/14/2020
211608
TRI COUNTY WATER BOTTLED WATER DELIVERY
190.50
07/14/2020
211609
TWO-WAY COMMUNICATIONS INC CLEAN PAGER - FIRE DEPT
45.00
07/14/2020
211610
UNITED FARMERS COOP FUEL W/ B20 DYED
9,879.50
07/14/2020
211611
UNUM LIFE INSURANCE CO OF AMERICA JULY LIFE INSURANCE
2,725.45
07/14/2020
211612
URBAN SPRITE MEDIA CREEKSIDE SOILS RADIO SPOTS 5/25 - 6/1'20
750.00
07/14/2020
211613
USA BLUE BOOK PRE -FILTER & COVER; FOREHEAD THERMOMETER- WATER
171.27
07/14/2020
211614
VERIZON WIRELESS MAY 24 -JUN 23, 2020 PHONE SERVICES
3,732.85
07/14/2020
211615
VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH
33,016.70
07/14/2020
211616
VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH
737.30
07/14/2020
211617
VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH
5,818.17
07/14/2020
211618
WAHL REBUILD & REPAIR INC AIR BAG, HAUL TRAILER TO DC DIESEL-CREEKSIDE
351.29
07/14/2020
211619
WASTE MANAGEMENT OF WI -MN JUNE RESIDENTIAL & STORM WATER REFUSE
8,186.59
07/14/2020
211620
WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH
2,526.80
07/14/2020
211621
WELCOME NEIGHBOR NEW RESIDENTVISITS- LIQUOR HUTCH
60.00
07/14/2020
211622
WEST CENTRAL SHREDDING 3 SHREDDED CONSOLES - VARIOUS DEPTS
50.00
07/14/2020
211623
WILSON'S NURSERY INC TREES
397.65
07/14/2020
211624
WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH
1,147.70
07/14/2020
211625
WINE MERCHANTS INC COST OF GOODS SOLD -LIQUOR HUTCH
15,876.66
07/14/2020
211626
WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD- LIQUOR HUTCH
2,222.00
07/14/2020
211627
WM MUELLER & SONS 2020 STREETS REPAIRS
18,637.64
07/14/2020
211628
WOOD & RUE, PLLP 11/6/19 REVIEW LEGAL FILE
29.00
07/14/2020
211629
WUETHERICH DRAINAGE INC RIP RAP, HAULING, PLACE - STORM WATER
700.00
07/14/2020
211630
WW GOETSCH ASSOCIATES INC GRINDER PUMP W/ HANDLE - WWTP
4,985.00
07/14/2020 211631 ZIEGLER INC FILTERS FOR CREEKSIDE GRINDER
143.71
Total - Check Disbursements:
$ 1,329,179.06
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Assessment Hearing for TH15/Main Street Reconstruction & Overlay
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Due to the ongoing pandemic and associated gathering concerns, City staff will not be administering the TH15/Main
Street project Assessment Hearing at this time (will simply be opened and again recessed). Thus, adjacent property
owners have been notified of this approach and hopefully will not be in attendance at this meeting. Looking forward,
staff hopes to hold this hearing during the City Council's regular September 22nd meeting with assessed parties being
formally notified beforehand.
The requested council action will be to open the hearing and to recess this hearing until September 22, 2020, at 6:00
PM.
BOARD ACTION REQUESTED:
Open the hearing and to recess this hearing until September 22, 2020, at 6:00 PM.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Public Hearing for TH 7/22 & Montana Street Crossing Improvements (1-2/P20-0ili
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has been working closely with our technical consultant and MnDOT staff to finalize the design of the above
referenced project and receive associated MnDOT approvals. At this point, City staff is working to administer the bid
letting for this project during this fall due to traffic signal equipment fabrication lead times. This approach will allow for
the timely construction of the HAWK crossing system sometime next spring or early summer.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
approve the finalization of project documents and future advertisement for bids. The anticipated bid opening date is
Thursday, September 3rd (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 346,148.80
Total City Cost: $ 146,148.80 Funding Source: 2021 Bonding (& Additional MnDOT Fundingb
Remaining Cost: $ 200,000.00 Funding Source: Federal Aid (TAP) & MnDOT TH Funds
RESOLUTION NO. 15188
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 2/PROJECT NO. 20-02
WHEREAS, a resolution of the City Council adopted the 23rd day of June 2020, fixed a date for a
Council Hearing on the following improvements:
TH 7/22 & Montana St. Crossing Improvements: construction of a HAWK (high -intensity
activated crosswalk beacon) traffic control device, concrete curbing, concrete
pavement/walk, bituminous surfacing, street lighting, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of June
2020.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 14th day of July 2020.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15189
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 2/PROJECT NO. 20-02
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
TH 7/22 & Montana St. Crossing Improvements: construction of a HAWK (high -intensity
activated crosswalk beacon) traffic control device, concrete curbing, concrete
pavement/walk, bituminous surfacing, street lighting, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MI N N ESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Thursday, September 3rd, 2020, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director
of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by
the Council at 6:00 pm on Tuesday, September 8th, 2020 in the Council Chambers of the Hutchinson City
Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied bycash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 14th day of July 2020.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Review of Water and Wastewater Long -Term Capital Improvement Plans
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At this point, City staff would like to review the long-term (20 years) Capital Improvement Plans (CIP) for the City's
water treatment/distribution and wastewater treatment/collection systems. Thus, please see the attached worksheets
that have been prepared by City staff while incorporating a multitude of considerations and objectives. Furthermore,
please see relative excerpts from the recently finalized Wastewater Treatment Facility Assessment documents that
were instrumental in preparing the CIP contents.
Please realize that this exercise was necessary as the City continues to develop a water and wastewater utility rate
study. However, this long-term approach is subject to change as 5-year CIP documents are prepared for these
utilities on an annual basis.
Also, City staff is currently working to prepare a presentation that will hopefully summarize this information as much as
possible while providing key information to the City Council. At this point, we will be trying to provide this presentation
to Council members prior to the meeting.
Following a brief overview/presentation, City staff and our technical consultant will be available for any questions or
clarifications at the upcoming meeting.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Technical Memorandum
Summary
WWTF Facility Assessment 1III�
City of Hutchinson
Date: November 19, 2019
To: Tim Gratke
Copy: Kent Exner
From: Jennifer Svennes, Eric Meester
Re: Facility Assessment Summary
dJ
N E RQ
ENGINEERING
A facility assessment of the Hutchinson WWTF was primarily completed to evaluate the condition of the
original 1988 facility and also to provide budgetary costs for 20 year capital improvement planning for all
WWTF equipment. The project scope did not include long-term facility planning efforts but did include a
few energy conservation evaluations associated with replacing some of the less efficient original
equipment. Technical memorandums for each WWTF building detailing the needs of each process were
presented in this assessment. The general description and processes or major equipment included in each
building are presented in Table 1.
Table 1- WWTF Buildings
Building Treatment processes/Equipment Included
No. Description
20
Main Lift Station
Grinders, Raw WW Pumps
Flow Splitting, Metering, Fine Screens,
30
Headworks
Grit Removal
40
Equalization Basin
Basin Liner, EQ Pumps
45
MLSS Splitter Box
EQ Flow Metering, Gates
50
Oxidation Ditches
Rotors, Effluent Weirs, Aerator Mixers
Anoxic Mixers, Aeration Blowers,
55
Membrane
Diffusers, Membrane Cassettes,
Bioreactor
Pumps, Scour Blowers, Chemicals
60
Final Clarifiers
RAS Pumps, WAS Pumps, Clarifier
Drives, Covers
80
Disinfection
UV Lights, Channel Gates
Belt Conveyor, Screw Conveyor, Belt
Press Thickeners, Sludge Pumps,
90
Solids Handling
Aerobic Digesters (blowers & coarse
bubble diffusers), Polymer Feed
Facility Assessment Summary Technical Memorandum
City of Hutchinson
GENERAL SUMMARY
A general theme of this facility assessment is the need to address the age and condition of the original
1988 WWTF equipment and processes. Apart from Building 55-MBR, the buildings and a majority of the
processes within those buildings were installed in 1988. It is extraordinarily commendable to the City's
WWTF staff over the past 30+ years that the original plant has successfully treated the wastewater and
met permit limits. However, as can be seen by walking through these 1988 structures, the typical 20 year
life -cycle has been far surpassed and the equipment is starting to fail at higher rates.
Nero cannot stress enough the importance of implementing improvements at the headworks building
(1330) and replacing the SCADA system. The impact of the poorly operating screening and grit removal
processes are observed throughout the facility. In 2016 we started a grit study at the headworks but was
halted about half way through because the evaluation clearly showed poor grit removal was a big issue
that couldn't easily be fixed with the current infrastructure. Nothing has really happened with the
headworks since and thus grit continues to migrate to downstream processes, causing unnecessary wear -
and -tear on equipment and buildup of grit in virtually every basin/tank at the WWTF. Additionally,
without significant improvements to the screening and grit removal processes, improvements or
equipment replacement performed downstream of the headworks will continue to see unnecessary wear
and tear causing premature failures, especially with the higher priced membranes.
Even though the SCADA system was not part of our evaluation, the impact of the SCADA failures is seen
throughout the facility and processes. The existing proprietary SCADA system is severely obsolete and
failing at an aggressive rate, causing plant and equipment breakdowns. Nero and the staff are concerned
with the increasing potential for a catastrophic failure of the proprietary and obsolete system that could
impact the facility's ability to meet its permit limits. A recent failure caused a reportable overflow to the
MPCA. We cannot stress enough how important it is for the City to address the SCADA system bottleneck
and proprietary stranglehold.
The processes and equipment at the Main Lift Station (1320), MBR Building (1355), Final Clarifiers (1360) and
Disinfection (1380) are largely replace -in -kind assessments. At the time of equipment replacement, it may
be worth evaluating equipment improvements (i.e. higher efficiency, easier maintenance, etc.), but in
general the equipment will be replaced in -kind.
The solids processing building is also in extreme need of work, particularly with the aeration system. The
volatile solids destruction is very low in this process due to inefficient aeration equipment. The original
diffusers from 1988 are still in place and should have been replaced over twenty years ago. Process
improvements to separate the mixing and aeration in this building would provide a much improved and
more efficient system with an estimated 6 year payback on the improvements versus replacing the
aeration system in -kind.
Currently, an oxidation ditch project is underway to implement process improvements to take advantage
of energy savings while replacing failing equipment. The process improvements were significantly less
expensive than replacing in -kind while also costing less to operate and maintain. These improvements
are planned to be implemented this fall. The goal for the current project is to install the City -owned
aerator/mixer equipment (which previously was installed on the sidewalls of the ditches) in place of four
existing rotors. The City will be able to realize operational improvements with this project until the final
design of the ditch system can be constructed, which generally is expected to include the installation of
two new aerator/mixers in the final two rotor locations as well as the addition of VFDs and more current
and flexible controls for all of the aerators and mixers.
Project No. 10020
2
Nero Engineering
November 19, 2019
Facility Assessment Summary Technical Memorandum
City of Hutchinson
This Facility Assessment did not address potential impacts with the upcoming new permit. Based upon
preliminary correspondence from the MPCA, lower phosphorus limits and a bicarbonate limit will likely
have significant impacts on the current processes and if/when the proposed limits become part of the
discharge permit, further evaluations at the WWTF will need to be done to be able to meet the new limits.
None of the recommendations made from the Facility Assessment will have a negative or unjustified
impact on both current and future permit limits.
CONDITION ASSESSMENTS AND COST ESTIMATES
The condition of each process and piece of equipment was established based on the article "To Keep or
Not to Keep? Knowing when to replace equipment is half the battle" by Matasci, Merrill, Ratte and Souza
from the October 2004 Water Environment & Technology journal. This method was developed by the
National Asset Management Steering Group, which specializes in developing asset management tools for
the water and wastewater infrastructure and is based on empirical and historical data from large water
and wastewater utilities. This method was chosen because it is very detailed and it establishes a remaining
useful life for a piece of equipment based upon standard expected life, adjustments for actual age, use,
condition and equipment performance. To further prioritize project needs, the operations importance
for each piece of equipment was determined so items of similar condition could be ranked accordingly.
Once the condition assessment and service life evaluations were completed and the WWTF's needs were
prioritized, cost estimates were developed for equipment replacements and process improvements. The
Equipment Summary & Costing TM explains the condition assessment and costing methodology in detail.
The cost summary sorted in various ways accompanied that memo.
For the purposes of capital improvements planning, the project needs identified in the facility assessment
were organized over a 20 year period. Maintaining an even annual budget was a goal in organizing the
projects; however, there are certain projects that cannot be divided easily. Also because of the urgency
of projects that are needed to address items near failure, these costs could not be pushed to later years.
In addition to the items evaluated in the WWTF facility assessment, costs for the planned lift station
rehabilitations as well as SCADA improvements were included. Nero Engineering prepared the lift station
costs in a previous study and has been partially involved with the SCADA improvements planning which is
why these two items are included. Budget items not included in the tables presented with this memo are
vehicles, collection systems, and possibly other items that were not in Nero's scope to evaluate.
Attachment 1: WWTF 20 Year Project Needs— Present Values shows the current values of projects
included in each year based upon our facility assessment.
A summary of the present values of the total annual project needs is shown in Table 2 and depicted in
Figure 1. To clarify again, the values shown in Table 2 only include project costs developed in the facility
assessment, lift station rehabilitations and SCADA improvements forthe WWTF processes and equipment.
Smaller equipment items were included in the Contract Repair & Maintenance budget, as shown in
Attachment 1. Other wastewater budget items, such as vehicles, collection systems, forcemain and other
WWTF capital costs, are not included with this summary. It should be noted as well, that the 20-year CIP
plan presented in Table 2 and Figure 1 are for budgeting and the actual timeframe that some of the
equipment may need to be replaced may vary. As an example, the membrane replacement is targeting a
15-year life cycle (2033 project), but if excessive grit accumulation causes premature failure, the
membranes may need to be replaced sooner. Furthermore, following a 20 year project schedule and
associated budgets will provide the basis for extending the life of the existing facility for many decades to
follow. To the contrary, choosing to neglect necessary improvements and routine maintenance could
potentially mean a failed system, which can mean $10-12m per mgd (or about $50-60m) to replace or
significantly rehab the WWTF.
Project No. 10020
Nero Engineering
November 19, 2019
Facility Assessment Summary
City of Hutchinson
Technical Memorandum
Table 2- Present Value Project Needs Summary
Year Total Project Needs
(PV)
2021
$2,594,000
2022
$1,504,000
2023
$1,818,100
2024
$801,400
2025
$777,800
2026
$956,850
2027
$902,350
2028
$543,400
2029
$400,000
2030
$490,000
2031
$491,200
2032
$330,000
2033
$1,200,000
2034
$442,100
2035
$200,000
2036
$395,600
2037
$379,900
2038
$300,000
2039
$150,000
2040
$329,400
Present Value Total
$15,006,100
Project No. 10020
Nero Engineering
November 19, 2019
Facility Assessment Summary Technical Memorandum
City of Hutchinson
$3,000,000
WWTF 20-Year CIP Process & Equipment Costs
2021-2040
Figure 1- WWTF Present Value Annual Process & Equipment Costs
Project No. 10020
5
Nero Engineering
November 19, 2019
Attachment 1: WWTF 20 Year Project Needs
Contract Repair & Maintenace
SCADA Projects
Lift Station Project
Roofing Projects
New Process Project
Year
Building
Project Description
Total Cost
2021
30-Headworks
Metering & Forcemain Modifications (including HATS)
$749,000
2021
30-Headworks
RWW Splitterbox
$372,300
2021
30-Headworks
Instrumentation, PLC's & SCADA
$134,200
2021
30-Headworks
Electrical
$80,500
2021
30-Headworks
Mechanicals
$40,300
2021
50-Oxidation Ditches
Aire-02 Upgrade
$292,500
2021
50-Oxidation Ditches
Process Optimizations Improvements
$216,900
2021
90-Solids Handling
Digester Mixing System
$166,500
2021
90-Solids Handling
Telescoping Valves for Decanting
$30,000
2021
90-Solids Handling
DO Control
$15,000
2021
90-Solids Handling
Blower 2
$146,800
21
WWTF SCADA
SCADA Upgrades
$200,000
r2021
1Hwy15LS
Lift Station Rehab
$150,000
Total Year 2021
$2,594,000
2022
30-Headworks
Screening Improvements
$1,024,000
2022
30-Headworks
Instrumentation, PLC's & SCADA
$134,200
2022
30-Headworks
Electrical
$80,500
2022
30-Headworks
Mechanicals
$40,300
2022
IWWTF SCADA
PLC Upgrades
$100,000
2022
JOur Savior's LS
Lift Station Rehab
$125,000
Total Year 2022
$1,504,000
2023
30-Headworks
Grit Modifications
$772,800
2023
30-Headworks
Instrumentation, PLC's & SCADA
$134,200
2023
30-Headworks
Electrical
$80,500
2023
30-Headworks
Mechanicals
$40,300
2023
30-Headworks
Bldg 30 Roof Replacement
$70,700
2023
45-MLSS Splitter
EQ Basin Flow Meter
$43,500
2023
40-EQ Basin
EQ Pumps
$232,500
2023
WWTF SCADA
PLC Upgrades
$100,000
2023
Campbell Lane LS
Lift Station Rehab
$100,000
2023
100- Dryer Building
Bldg 100 Roof Replacement
$43,600
2023
IMiscellaneous
WW receiving/bulk water station
$200,000
Total Year 2023
$1,818,100
2024
55-MBR
Fine Bubble Diffuser System
$110,200
2024
55-MBR
Perm/BP Pump 1
$89,600
2024
90-Solids Handling
Blower 1
$146,800
2024
90-Solids Handling
Thickener Feed Pump 1
$39,800
2024
90- Solids Handling
lMechanicals
1 $150,000
2024
JWWTF SCADA
JSoftware Upgrades
1 $150,000
Attachment 1 Page 1
2024 IMcDonalds LS ILift Station Rehab $115,000
Total Year 2024 9801.400
Attachment 1 Page 2
2025
40-EQ Basin
Liner
$69,000
2025
60-Final Clarifiers
RAS Pump 1
$56,400
2025
60-Final Clarifiers
RAS Pump 2
$56,400
2025
60-Final Clarifiers
RAS Pump 3
$56,400
2025
90-Solids Handling
Belt Press Thickener 2
$424,600
2025
1 Elementary LS
Lift Station Rehab
$115,000
Total Year 2025
$777,800
2026
60-Final Clarifiers
Clarifier Drive 1
$339,500
2026
60-Final Clarifiers
Clarifier Cover 1
$342,250
2026
Stoney Point LS
Lift Station Rehab
$135,000
2026
50-Oxidation Ditches
Bldg 50 Roof Replacement
$113,600
2026
60-Final Clarifiers
Bldg 60 Roof Replacement
$8,300
2026
80-Disinfection
Bldg 80 Roof Replacement
$18,200
Total Year 2026
$956,850
2027
20-Main Lift Station
Grinders
$105,600
2027
60-Final Clarifiers
Clarifier Drive 2
$339,500
2027
60-Final Clarifiers
Clarifier Cover 2
$342,250
2027
5th Avenue LS
Lift Station Rehab
$115,000
Total Year 2027
1 $902,350
2028
60-Final Clarifiers
WAS Pump 1
$39,600
2028
60-Final Clarifiers
WAS Pump 2
$39,600
2028
60-Final Clarifiers
WAS Pump 3
$39,600
2028
90-Solids Handling
Belt Press Thickener 1
$424,600
Total Year 2028
1 $543,400
2029
55-MBR
Aeration Blower 3
$158,800
2029
55-MBR
Perm/BP Pump 2
$89,600
2029
20-Main Lift Station
Raw WW Pump 3
$75,800
2029
20-Main Lift Station
1 Raw WW Pump 4
1 $75,800
Total Year 2029
1 $400,000
2030
55-MBR
ML Recirc Pump 1
$71,800
2030
55-MBR
ML Recirc Pump 3
$71,800
2030
20-Main Lift Station
Bldg 20 Roof Replacement
$45,800
2030
10- Admin Building
Bldg 10 Roof Replacement
$103,900
2030
90-Solids Handling
I Bldg 90 Roof Replacement
$46,700
Total Year 2030
$340,000
2031
55-MBR
Scour Blower 1
$145,600
2031
55-MBR
Scour Blower 2
$145,600
2031
55-MBR
Mechanicals
$200,000
Total Year 2031
$491,200
Attachment 1 Page 3
2032
IWWTF SCADA
Software Upgrades
$200,000
2032
IWWTF Mechanicals
Mechanical Systems (B20, B50, B60 & B80)
$130,000
Total Year 2032
$330,000
2033
55-MBR
Membrane Cassette 1
$106,600
2033
55-MBR
Membrane Cassette 2
$106,600
2033
55-MBR
Membrane Cassette 3
$106,600
2033
55-MBR
Membrane Cassette 4
$106,600
2033
55-MBR
Membrane Cassette 5
$106,600
2033
55-MBR
Membrane Cassette 6
$106,600
2033
55-MBR
Membrane Cassette 7
$106,600
2033
55-MBR
Membrane Cassette 8
$106,600
33
55-MBR
Membrane Cassette 9 (Additional)
$173,600
r2033
55-MBR
Membrane Cassette 10 (Additional)
$173,600
Total Year 2033
$1,200,000
2034
20-Main Lift Station
Raw WW Pump 2
$75,800
2034
45-MLSS Splitter
Gates
$46,500
2034
55-MBR
ML Recirc Pump 2
$71,800
2034
80-Disinfection
UV Bank 1A
$62,000
2034
80-Disinfection
UV Bank 1B
$62,000
2034
80-Disinfection
UV Bank 2A
$62,000
2034
80-Disinfection
UV Bank 2B
$62,000
Total Year 2034
$442,100
2035 IWWTF SCADA I SCADA Upgrades 1 $200,000
Total Year 2035 1 $200,000
2036
20-Main Lift Station
Raw WW Pump 1
$75,800
2036
90-Solids Handling
Digester Mixing System
$169,800
2036
Lift Stations
Lift Station Rehab
$150,000
Total Year 2036
$395,600
2037
55-MBR
Aeration Blower 1
$158,800
2037
55-MBR
Bldg 55 Roof Replacement
$71,100
2037
Lift Stations
Lift Station Rehab
$150,000
Total Year 2037
$379,900
2038
10- Admin Building
Mechanicals
$150,000
2038
Lift Stations
Lift Station Rehab
$150,000
Total Year 2038
$300,000
12039 1 Lift Stations Lift Station Rehab 1 $150,0001
Total Year 2039 1 9150.000
Attachment 1 Page 4
2040
WWTF SCADA
Software Upgrades
$200,000
2040
90-Solids Handling
Thickener Feed Pump 2
$39,800
2040
55-MBR
Perm/BP Pump 3
$89,600
Total Year 2040
$329,400
20 Year Total $14,856,100
Contract Repair & Maintenance
2021
20-Main Lift Station
Valve actuator- Forcemain 1
$7,000
2024
55-MBR
Ferric Chloride Feed Pump 1
$8,200
2024
55-MBR
Ferric Chloride Feed Pump 2
$8,200
2024
55-MBR
Ferric Chloride Feed Pump 4
$8,200
2024
55-MBR
Ferric Chloride Feed Pump 3
$8,200
2025
60-Final Clarifiers
Sump Pump
$5,800
2025
60-Final Clarifiers
Air Compressor
$4,400
2026
55-MBR
Citric Acid 1
$9,800
2026
55-MBR
Citric Acid 2
$9,800
2028
90-Solids Handling
Air Compressor
$4,600
2028
55-MBR
Sodium Hypochlorite Pump 1
$9,800
2029
55-MBR
Sodium Hypochlorite Pump 2
$9,800
2029
55-MBR
Anoxic Mixer 1
$31,000
2029
55-MBR
Anoxic Mixer 2
$31,000
2029
20-Main Lift Station
Hydraulic Pack
$37,700
2030
90-Solids Handling
Thickened Transfer Pump 1
$38,100
2030
55-MBR
Dehumidifier
$4,600
2031
90-Solids Handling
Thickened Transfer Pump 2
$38,100
2031
90-Solids Handling
Belt Conveyor
$41,700
2031
90-Solids Handling
Screw Conveyor
$35,000
2032
55-MBR
ML Waste Pump 1
$29,000
2032
55-MBR
ML Waste Pump 2
$29,000
2032
55-MBR
W3 Pump 1
$11,700
2032
55-MBR
W3 Pump 2
$11,700
2032
55-MBR
W3 Pump 3
$8,000
2032
55-MBR
W3 Pump 4
$8,000
2032
55-MBR
Air Compressor 1
$8,000
2032
55-MBR
Air Compressor 2
$8,000
2033
60-Final Clarifiers
Scum Pump
$10,200
2033
90-Solids Handling
Polymer Blend System
$22,000
2034
55-MBR
ML Foam Mixer
$31,000
2035
80-Disinfection
MBRE Gate
$13,200
2038
55-MBR
Membrane Tank Mixers
$6,600
2039
20-Main Lift Station
Valve actuator- Forcemain 2
$7,000
CR&M Total
$554,400
2020 Projects
2020
WWTF SCADA
SCADA Upgrades
$100,000
2020
80-Disinfection
UV Channel Influent Gate 1
$22,400
2020
80-Disinfection
UV Channel Influent Gate 1
$22,400
Total Year 2020
$144,800
Attachment 1 Page 5
Notes uaon review of Facilitv Assessment Summary Redacement: Attachment 1
o Three major projects are of immediate concern and force the issue of having to frontload the near
term years of the CIP due to their probable detrimental impact to WW operations are the SCADA
system replacement, preliminary treatment & equalization basin system improvements, and digester
aeration & mixing rehabilitation.
o The SCADA system hardware is proprietary, past obsolescence, failing regularly, and costing
the plant monetarily as well as hindering its performance and efficiency. Each day this system
remains uncorrected leaves the plant treatment processes in peril.
o Without significant changes to the flow splitting and conditioning of wastewater as it enters
the facility, all efforts to improve treatment processes downstream of preliminary treatment
would be in vain.
o The biosolids aerobic digester aeration system was modified years ago and is very inefficient.
A separation of aeration and mixing processes in the digesters will reap huge energy savings as
well as many operational benefits. The earlier this system can be optimized, the sooner the
energy savings provide payback on the project.
o Some repair/replacement items make more sense to be performed together in the same year for
economies of scale, or because they just go hand in hand with each other. (Rehab each clarifier
entirely in one year; replace the rake mechanism while the dome is being replaced or replacing all
MBR cassette modules at once) The same goes for replacing blowers at the same time as the
distribution system and diffusers. (Digester or MBR aeration systems)
o Along with the above mentioned, other synergies should be taken advantage of and expenses planned
for in advance for instances where a fair sum will be needed to remove accumulated grit and debris
from basins and tanks when aeration distribution equipment is replaced or modified.
o The MBR Scour blowers are actually due for stage maintenance after every 5 years of service, thus
they are in need of overhaul. These are slated for tentative replacement in 2031. However, it would
be advantageous to upsize the blowers possibly as soon as 2020 for a fraction of the cost planned in
2031 and also realize the energy efficiency of only having to run one blower for all settings ten years
earlier than the planned replacement.
o The facility assessment doesn't account for any structure preservation measures or maintenance, such
as sealing and preserving concrete vessels or facility building structures or interior envelopes.
o As mentioned in the summary, vehicle and portable equipment replacements are not noted in the
Attachment. Neither are other worthy projects such as the wastewater receiving/bulk water reuse
station construction. These additional items, when factored into the 20-yr CIP bump the average
annual necessary funding above the $1M mark to more around $1.25M.
o Not all of these efforts will be necessary at the anticipated timeframe. However, this is a plan to
provide the means in which a WW plant with a design life of 20 years can be expected to last at least
50-60 years. By planning to spend $20-25M over the next 20 years saves spending many times that for
a totally new facility.
Tim Gratke
Wastewater Supervisor
City of Hutchinson
Wastewater Department 20-Year Capital Improvement Plan
.. - ..
-------------------
Infraz[ructure improvemenK 94,095 89,249 15,10 305,000 305,000 305,000 305,000 305,000 305,00o 305,000 305,000 305,.0 305,000 305,000 305,000 305,000 305,.0 305,.0 305,000 305,000 5,444,244
Collection zYstem infrx[ructure 80,000 80,000 80,000 85,000 85,.0 85,.0 85,.0 85,000 90,000 90,000 90,000 90,000 90,000 95,000 95,000 95,000 95,000 95,000 10on. 100,00o
TOTAL BY YEAR $2,832,2A9 $1,-,037 $1,974,000 $1,591A00 $1,19B,600 1 $1,34fi,850 $1,292,350 $1,019,68s $1,995,Om $999,545 $98B,B04 $B20,000 $1,641,536 $893,587 $1,172,- $945,205 $BT9,900 $750,m0 $555,000 $930,39fi $25,034,549
(Average cost/Year) 1 $1,251,727
City of Hutchinson
Water Department 20-Year Capital Improvement Plan
---------------------
---------------------
---------------------
---------------------
---------------------
---------------------
---------------------
Water/Wastewater Utility Long -Term
Capital Improvement Plans
& WWTF Assessment Summary
Hutchinson Public Works
City 0 Kent Exner
VPV
Levin Tim e
t*4*�
Eric Levine
Nero Engineering
Eric Meester
Jennifer Svennes
Water Plant Primary Projects City of _
7
• 2021: WTP SCADA PLC, Hardware and Software Upgrades (2040 also)
• 2022: Century Water Tower Coatings Rehabilitation (2029 also)
• 2023-2024: Water Meter Replacements
• 2025: RO Membrane Replacements (2031 & 2037 also)
• 2030: Well #9 Construction
• 2032: WTP Roof & HVAC Rehabilitations
• 2033: South Park Water Tower Coatings Rehabilitation
• 2035: Water Meter Transmitter Replacements
• 2036: Golf Course Water Tower Coatings Rehabilitation
• 2038: Ammonia Analyzer Replacement
Wastewater Treatment Primary Projects City of _
7
• 2020-2023: WWTF SCADA PLC, Hardware and Software Upgrades (Critical)
• 2020-2023: Preliminary Treatment Redesign & EQ System Modification
• 2021: Biosolids Digester Rehabilitation/Separation of Aeration & Mixing
• 2021: East Oxidation Ditch Additional AireO2s and Process Optimization
• 2021-2027: Lift Station Rehabilitation/Standardization and Controls Upgrades
• 2024: MBR Aeration Basin Fine Bubble Diffuser System Replacement
• 2025: Belt Press Thickener #2 Overhaul or Replacement
• 2025-2027: Final Clarifier Domes, Rake Drives, and RAS Pumps and Piping Rehab.
• 2028: Belt Press Thickener #1 Overhaul or Replacement
Wastewater Treatment Primary Projects City of _
7
• 2029: West Oxidation Ditch Rotor Replacement w/AireO2 Tritons
• 2031: MBR Scour Blower & HVAC Replacements
• 2032: SCADA Hardware and Software Updates
• 2033: MBR Module Replacement and Additional Cassettes
• 2034: UV Disinfection System Replacement
• 2036-2047: Conduct Remote Lift Station Rehabilitations
• 2040: SCADA Hardware and Software Updates
Facility Assessment Goals
• Detail and tabulate equipment throughout the facility
• Assess the age & condition of each piece of equipment
• Determine the remaining service life of equipment
• Develop replacement cost opinions
• Prioritize equipment replacements or improvements w/WWTF staff
• Attempt to balance the prioritization of projects with the annual budget
Condition Assessment Methodolgy
• Graded equipment condition and considered operations
importance for prioritization
Condition Assessment Grades (from "To Keep or Not to Keep" by Matasci, Merrill, Ratte and Souza)
Grade
Condition
Description
1
Excellent
Basically sound or new equipment requiring no work.
2
Good
Acceptable condition. Minor wear. Requires little work.
3
Fair
Showing wear but functionally sound. Rehabilitation required within 5 years
to avoid progression to grade 4.
4
Poor
Functions but only with a high degree of maintenance. Major work required.
5
Awful
Asset has failed or will fail imminently.
Equipment Breakdown by Condition
• Most equipment with grades 3-5 from original 1988 facility
• Most equipment with grades 1-2 from 2008 MBR expansion
Equipment breakdown by Condition Grade
Grade
Condition of Equipment
No.
1
Excellent
15 (13%)
2
Good
27(23%)
3
Fair
35 (30%)
4
Poor
23(20%)
5
Awful
17 (14%)
Service Life Evaluation
• Expected life based on typical life expectancy of each type of
equipment & utilization
• Utilization rate correlated to a Base Life Multiplier
• Life expectancy also based upon the condition assessment
Base Life Multiplier based upon Utilization
Utilization Rate
Multiplier
17
1.2
25
1.17
33
1.13
50
1.08
67
1.03
75
1.02
100
1
Condition Grade Adjustment Factor
Condition Grade
Life Adjustment Factor
1
1
2
0.95
3
0.80
4
0.62
5
0.60
$3,000,000
$2saa,0aa
$1,500,000
$u-,-
5500,000
$0
W WTF 20-Year CIP Process & Equipment Costs
2021-2040
2021 2022 2023 2024 2025 2026 2027 202E 2029 2030 2031 2032
2033 2034 2035 2036 2037
1 1
2038 2039
I
2040
Hutchinson WWTF Process Flow Diagram city,4
7P Gw-7
FLOW EauAHZATION
BOLD
EO BASIN
J
FROM
COLLECT ON
SYSTEM //�
BUILDING 50 Bull fllNf. AO
(� O%IOATION DITCHES � uV DISINFECTION
BUILDING 20 `�'
MAIN LIF
STATION � � _ - ❑0❑
G f CROW
BuII OINC 30 RIVER
FROM HEAOWORKS BMI LING 45
COLLECTION MI c. cw ITTFRBO%�
SYSTEM
rwx Eull DING 6O
EJILOI NU 25 (� FINdI CI ARIFIFRS
HATS IIFT i BUILDING ss
:J_AS14N
m Q�
K Z ~ ¢ w Z
D: o
v� a z g
d w G O G J
Z
Q� z Z V1
¢ a V_ LL Q L� �
Building 20 —Main Lift Station
Building
Item No. Units Install Year
Current Age
Expected Lifel Utilization (%)z Expected
Adjusted
Life,
Remaining
Useful Life,
Grinders
2
2006
13
20
50
24
7
Hydraulic Pack
2
2006
13
20
50
24
9
Raw WW Pump 1
1
2018
1
20
25
23
22
20-Main Lift Station
Raw WW Pump 2
1
2016
3
20
25
23
20
Raw WW Pump
1
2004
15
20
25
28
12
Raw WW Pump
1
2004
15
20
25
28
12
Valve actuator- Forcemain 1
1
1988
31
20
50
39
0
Valve actuator- Forcemain 2
1
2016
3
20
17
24
21
Building
Item
Physical
Remaining
Equipment Cost
Estimated
Contingency
Engineering
Total Replacement
Condition
Useful Life
Replacement
Installation Cost
Cost
Grinders
4
7
$80,600
$11,200
5%
10%
$105,600
Hydraulic Pack
3
9
$23,000
$11,200
5%
5%
$37,700
Raw WW Pumps
1
22
$57,500
$5,600
10%
10%
$75,800
Raw WW Pumps
1
20
$57,500
$5,600
10%
10%
$75,800
20-Main Lift
Raw WW Pumps
2
12
$57,500
$5,600
10%
10%
$75,800
Raw WW Pumps
2
12
$57,500
$5,600
10%
10%
$75,800
Station
Valve actuator- Forcemain 1
4
0
$4,400
$1,900
5%
5%
$7,000
Valve actuator- Forcemain 2
1
21
$4,400
$1,900
5%
5%
$7,000
Wetwell Grit Removal (Annually)
$60,000
5%
5%
$66,000
Bldg 20 Roof Replacement
$41,600
5%
5%
$45,800
Mechanicals
$50,000
Building 30 - Headworks
Table 1: Building 30- Headworks Estimated Project Costs
Process Improvement
Estimated
Construction Cost
Contingency
Engineering
Estimated Project
Costs
Metering & Forcemain Modifications
$460,000
25%
15%
$644,000
HATS Forcemain Improvements
$75,000
25%
15%
$105,000
Screening Improvements
$731,400
25%
15%
$1,024,000
Grit Modifications
$552,000
25%
15%
$772,800
RWW Splitterbox
$265,880
25%
15%
$372,300
Instrumentation, PLC's & SCADA
$287,500
25%
15%
$402,500
Electrical
$172,500
25%
15%
$241,500
Mechanicals
$86,250
25%
15%
$120,800
Bldg 30 Grit Removal
$28,750
25%
15%
$40,300
Bldg 30 Roof Replacement
$57,500
25%
15%
$70,700
$3,793,900
Note: Equipment evaluation
was not conducted on the
headworks since most all of
the equipment needs to be
redesigned and not
replaced. Most of the 2008
equipment will remain and
is in good condition.
Buildings 40 & 45 — EQ Basin & MLSS Splitter � �
Adjusted
Remaining Useful
Building
Item
No. Units Install Year Current Age
Expected Life,
Utilization (%), Expected Life,
Life4
40-EQ Basin
Liner
1
2000 19
20
100
26
6
EQ Pumps
3
1988 31
20
100
36
3
45-MLSS Splitter
EQ Basin Flow Meter
1
1988 31
20
100
36
3
Gates
4
2016 3
20
100
20
17
Physical
Remaining
Equipment Cost
Estimated
Total Replacement
Building
Item
Condition
Useful Life
Replacement
Installation Cost
Contingency
Engineering
Cost
40-EQ Basin
Liner
3
6
$57,500
10%
10%
$69,000
EQ Pumps
4
6
$82,800
$96,000
15%
15%
$232,500
45-MLSS Splitter
EQ Basin Flow Meter
5
3
$5,800
$27,600
15%
15%
$43,500
Gates
1
17
$25,600
$14,800
5%
10%
$46,500
Building 50 —Oxidation Ditch (Equipment Evaluation) city of7 k &
Adjusted
Remaining
Building Item
No. Units
Install Year
Current Age
Expected Life, Utilization (Y)Z Expected Life,
Useful Life,
Rotor
1
1988
31
20 17 43
7
Rotor
1
1988
31
20 17 43
7
Rotor
1
1988
31
20 100 36
3
Rotor
1
1988
31
20 17 43
7
Rotor
1
1988
31
20 17 43
7
Rotor
1
—2012
7
20 17 25
11
Rotor
1
1988
31
20 17 43
7
Rotor
1
1988
31
20 100 36
3
Rotor
1
1988
31
20 17 43
7
50-Oxidation Ditches Rotor
1
1988
31
20 17 43
7
Rotor
1
1988
31
20 100 36
3
Rotor
1
1988
31
20 17 43
7
Drive Assembly (Typ)
1988
31
20 17 43
8
Splash Plate/Steel(Typ)
24
1988
31
20 17 43
8
Effluent Weirs
2
2019
0
20 100 20
20
Actuator
1988
31
20 100 36
3
Aerator Mixers
4
2002
17
20 100 25
5
Blower
4
2002
17
20 100 25
5
FeCl Heat Trace
1
2008
11
10 0
Building 50 —Oxidation Ditch (Cost Evaluation)
Building Item
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
Rotor
50-Oxidation Rotor
Ditches Drive Assembly (Typ)
Splash Plate/Steel(Typ)
Effluent Weirs
Actuator
Aerator Mixers
Blower
FeCI Heat Trace
Ditch Grit Removal
Aire-02 Upgrade
Process Optimizations Improvements
Bldg 50 Roof Replacement
Mechanicals
Equipment
Estimated
Total
Remaining
Cost
Installation
Replacement
No. Units Install Year Physical
Condition
Useful Life
Replacement
Cost
Contingency
Engineering
Cost
1
1988
5
7
1
1988
5
7
1
1988
5
3
1
1988
5
7
1
1988
5
7
1
'-2012
5
11
1
1988
5
7
1
1988
5
3
1
1988
5
7
1
1988
5
7
1
1988
5
3
1
1988
5
7
1988
4
8
24
1988
4
8
1
2019
1
20
$0
$0
10%
10%
$0
1988
4
3
4
2006
4
5
4
5
5
1
2008
5
0
10%
10%
1
$69,000
$69,000
1
5
$149,500
$75,500
15%
15%
$292,500
1
5
$138,000
$28,800
15%
15%
$216,900
1
$103,200
5%
5%
$113,600
1
$30,000
Building 55 — M B R (Equipment Evaluation)
Building Item
No. Units
Install Year
Current Age
Expected Life,
Utilization (%)z
Adjusted Expected Life3
Remaining Useful Life,
Anoxic Mixer 1
1
2008
11
20
100
22
9
Anoxic Mixer 2
1
2008
11
20
100
22
9
ML Foam Mixer
1
2016
3
20
100
20
14
Membrane Tank Mixers
2
2018
1
20
100
20
19
ML Waste Pump 1
1
2008
11
20
50
23
12
ML Waste Pump 2
1
2008
11
20
50
23
12
Membrane Cassette 1
1
2018
1
15
100
15
14
Membrane Cassette 2
1
2018
1
15
100
15
14
Membrane Cassette 3
1
2018
1
15
100
15
14
Membrane Cassette 4
1
2018
1
15
100
15
14
Membrane Cassette 5
1
2018
1
15
100
15
14
Membrane Cassette 6
1
2018
1
15
100
15
14
Membrane Cassette 7
1
2018
1
15
100
15
14
Membrane Cassette 8
1
2018
1
15
100
15
14
ML Recirc Pump 1
1
2008
11
20
100
22
30
ML Recirc Pump 2
1
2008
11
20
17
26
14
ML Recirc Pump 3
1
2008
11
20
100
22
30
Perm/BP Pump 1
1
2008
11
20
100
22
9
Perm/BP Pump 2
1
2008
11
20
17
26
12
Perm/BP Pump 3
1
2008
11
20
100
22
9
55-MBR W3 Pump 1
1
2008
11
20
50
23
12
W3 Pump 2
1
2008
11
20
50
23
12
W3 Pump 3
1
2008
11
20
50
23
12
W3 Pump 4
1
2008
11
20
50
23
12
Aeration Blower 1
1
2019
0
20
33
23
23
Aeration Blower 2
1
2008
11
20
33
25
8
Aeration Blower 3
1
2008
11
20
33
25
8
Fine Bubble Diffuser System
2
2008
11
12
100
15
4
Scour Blower 1
1
2008
11
20
67
22
11
Scour Blower 2
1
2008
11
20
67
22
11
Sodium Hypochlorite Pump 1
1
2008
11
15
17
21
8
Sodium Hypochlorite Pump 2
1
2008
11
15
17
21
8
Citric Acid 1
1
2008
11
10
17
17
5
Citric Acid 2
1
2008
11
10
17
17
5
Ferric Chloride Feed Pump 1
1
2008
11
30
100
14
3
Ferric Chloride Feed Pump 2
1
2008
11
30
100
14
3
Ferric Chloride Feed Pump 3
1
2008
11
10
67
15
3
Ferric Chloride Feed Pump 4
1
2008
11
10
100
14
3
Air Compressor 1
1
2008
11
20
50
23
12
Air Compressor 2
1
2008
11
20
50
23
12
Dehumidifier
1
2008
11
20
100
22
10
Physical
Remaining Useful
Estimated Installation
Building Item
Condition
Life
Equipment Cost Replacement
Cost
Contingency
Engineering
Total Replacement Cost
Anoxic Mixer 1
3
9
$23,000
$2,800
10%
10%
$31,000
Anoxic Mixer 2
3
9
$23,000
$2,800
10%
10%
$31,000
ML Foam Mixer
3
14
$23,000
$2,800
10%
10%
$31,000
Membrane Tank Mixers
1
19
$6,000
$0
5%
5%
$6,600
ML Waste Pump 1
2
12
$20,700
$5,600
5%
5%
$29,000
0
ML Waste Pump 2
2
12
$20,700
$5,600
5%
5%
$29,000
4�
Membrane Cassette 1
1
14
$84,000
$4,800
10%
10%
$106,600
CO
Membrane Cassette 2
1
14
$84,000
$4,800
10%
10%
$106,600
Membrane Cassette 3
1
14
$84,000
$4,800
10%
10%
$106,600
Membrane Cassette 4
1
14
$84,000
$4,800
10%
10%
$106,600
CO
Membrane Cassette 5
1
14
$84,000
$4,800
10%
10%
$106,600
i
Membrane Cassette 6
1
14
$84,000
$4,800
10%
10%
$106,600
Li --I
Membrane Cassette 7
1
14
$84,000
$4,800
10%
10%
$106,600
4�
Membrane Cassette 8
1
14
$84,000
$4,800
10%
10%
$106,600
to
ML Recirc Pump 1
2
10
$55,000
$4,800
10%
10%
$71,800
p
ML Recirc Pump 2
2
14
$55,000
$4,800
10%
10%
$71,800
U
ML Recirc Pump 3
2
10
$55,000
$4,800
10%
10%
$71,800
Perm/BP Pump 1
3
9
$69,000
$5,600
10%
10%
$89,600
Perm/BP Pump 2
3
12
$69,000
$5,600
10%
10%
$89,600
Perm/BP Pump 3
3
9
$69,000
$5,600
10%
10%
$89,600
M
W3 Pump 1
2
12
$10,600
$0
5%
5%
$11,700
LLJ
55-MBR W3 Pump 2
2
12
$10,600
$0
5%
5%
$11,700
W3 Pump 3
2
12
$7,200
$0
5%
5%
$8,000
W3 Pump 4
2
12
$7,200
$0
5%
5%
$8,000
Aeration Blower 1
1
23
$74,800
$57,500
10%
10%
$158,800
Aeration Blower 2
4
8
Keep one ofthe HSI blowers as redundant machine
Aeration Blower 3
4
8
$74,800
$57,500
10%
10%
$158,800
Fine Bubble Diffuser System
3
4
$62,200
$29,600
10%
10%
$110,200
��/
Scour Blower 1
2
11
$74,800
$57,500
5%
5%
$145,600
Scour Blower 2
2
11
$74,800
$57,500
5%
5%
$145,600
Sodium Hypochlorite Pump 1
3
8
$8,900
$0
5%
5%
$9,800
Sodium Hypochlorite Pump 2
3
8
$8,900
$0
5%
5%
$9,800
Citric Acid
3
5
$8,900
$0
5%
5%
$9,800
Citric Acid
3
5
$8,900
$0
5%
5%
$9,800
Ferric Chloride Feed Pump 1
3
3
$7,400
$0
5%
5%
$8,200
Ferric Chloride Feed Pump 2
3
3
$7,400
$0
5%
5%
$8,200
Ferric Chloride Feed Pump 3
3
3
$7,400
$0
5%
5%
$8,200
Ferric Chloride Feed Pump 4
3
3
$7,400
$0
5%
5%
$8,200
Air Compressor 1
2
12
$6,900
$0
5%
10%
$8,000
m
Air Compressor 2
2
12
$6,900
$0
5%
10%
$8,000
Dehumidifier
2
10
$4,100
$0
5%
5%
$4,600
Bldg 55 Basin Grit Removal (Bi-Annually)
$60,000
5%
5%
$66,000
Bldg 55 Roof Replacement
$64,600
5%
5%
$71,100
Mechanicals
$200,000
Building 60-Final Clarifiers
Building
Item
No. Units
Install Year
Current Age
Expected Life,
Utilization (%),
Adjusted Expected Life
Remaining Useful Life,
RAS Pump 1
1
1988
31
20
67
37
5
RAS Pump 2
1
1988
31
20
67
37
5
RAS Pump 3
1
1988
31
20
67
37
5
WAS Pump 1
1
1988
31
20
17
43
8
WAS Pump 2
1
1988
31
20
17
43
8
WAS Pump 3
1
1988
31
20
17
43
8
60-Final Clarifiers
Scum Pump
1
2004
15
20
17
28
13
Clarifier Drive 1
1
2006
13
20
100
23
8
Clarifier Drive 2
1
2006
13
20
100
23
8
Air Compressor
1
1988
31
20
100
36
4
Sump Pump
2
1988
31
20
100
36
3
Clarifier 1 Cover
1
1988
31
30
100
41
6
Clarifier 2 Cover
1
1988
31
30
100
41
6
Building
Item
Physical
Condition
Equipment Cost Replacement Estimated Installation Cost
Contingency
Engineering
Total Replacement Cost
RAS Pump 1
3
$41,400
$5,600
10%
10%
$56,400
RAS Pump 2
3
$41,400
$5,600
10%
10%
$56,400
RAS Pump 3
3
$41,400
$5,600
10%
10%
$56,400
WAS Pump 1
4
$24,800
$5,600
15%
15%
$39,600
WAS Pump 2
4
$24,800
$5,600
15%
15%
$39,600
WAS Pump 3
4
$24,800
$5,600
15%
15%
$39,600
Scum Pump
2
$6,900
$2,300
5%
5%
$10,200
60-Final Clarifiers
Clarifier Drive 1
3
$186,300
$96,600
10%
10%
$339,500
Clarifier Drive 2
3
$186,300
$96,600
10%
10%
$339,500
Air Compressor
3
$4,000
$0
5%
5%
$4,400
Sump Pump
4
$2,000
$3,200
5%
5%
$5,800
Clarifier 1 Cover
4
$207,000
$78,200
10%
10%
$342,300
Clarifier 2 Cover
4
$207,000
$78,200
10%
10%
$342,300
Clarifier Grit Removal (Bi-Annually)
$30,000
5%
5%
$33,000
Bldg 60 Roof Replacement
$7,500
5%
5%
$8,300
Mechanicals
$30,000
Building 80 — Disinfection c`ty°f
A a_
w ia, �-'
Building Item Install Year Current Age Expected Life, Utilization (%)Z Adjusted Expected Life, Remaining Useful Life,
UV Bank1A 2008 11 25 50 28 16
UV Bank113 2008 11 25 50 28 16
80-Disinfection
UV Bank2A 2008 11 25 50 28 16
UV Bank213 2008 11 25 50 28 16
UV Channel Influent Gate 1 2008 11 20 17 26 14
UV Channel Influent Gate 1 2008 11 20 17 26 14
M BRE Gate 2008 11 20 17 26 14
Remaining Useful Equipment Cost Estimated Installation Total Replacement
Building Item Physical Condition Life Replacement Cost Contingency Engineering Cost
UV Bank 1A 2 16 $59,000 $0 5% 0% $62,000
UV Bank 113 2 16 $59,000 $0 5% 0% $62,000
UV Bank 2A 2 16 $59,000 $0 5% 0% $62,000
UV Bank 213 2 16 $59,000 $0 5% 0% $62,000
80-Disinfection UV Channel Influent Gate 1 2 14 $13,800 $5,600 10% 5% $22,400
UV Channel Influent Gate 1 2 14 $13,800 $5,600 10% 5% $22,400
MBREGate 2 14 $5,800 $5,600 10% 5% $13,200
Bldg 80 Roof Replacement $16,500 5% 5% $18,200
Mechanicals $20,000
Building 90 — Solids Handling (Equipment Evaluation) ctryofA a_
Adjusted
Remaining
Building Item
No. Units
Install Year
Current Age
Expected Life,
Utilization (Y)Z
Expected Life,
Useful Life,
Belt Conveyor
1
1988
31
20
17
43
S
Screw Conveyor
1
2005
11
20
33
25
11
Conveyor Drive
2005
11
20
33
25
11
V-belt
2005
11
20
33
25
11
Thickened Transfer Pump 1
1
2009
10
20
25
25
12
Thickened Transfer Pump 2
1
1988
31
20
25
42
9
Belt Press Thickener 1
1
2002
17
20
17
30
10
Top Belt
2002
17
20
17
30
10
Bottom Belt
2002
17
20
17
30
10
Belt Press Thickener 2
1
2002
17
20
50
27
6
Top Belt
2002
17
20
50
27
6
Bottom Belt
2002
17
20
50
27
6
90-Solids Handling Thickener Feed Pump 1
1
1988
31
20
17
43
7
Thickener Feed Pump 2
1
2019
0
20
33
23
23
Blower 1
1
1988
31
20
67
37
5
Silencer (Typ)
1988
31
20
33
41
S
Blower 2
1
1988
31
20
33
41
S
Blower 3
1
2019
0
20
67
21
21
Course Bubble Diffuser Systems
2
1988
31
10
100
34
2
Air Compressor
1
2017
2
20
25
23
21
Polymer Blend System
1
1988
31
15
33
44
S
Polymer Blend System
2016
3
15
33
17
13
Polymer Solution Feed Pump 1
1
1988
31
15
33
44
S
Polymer Solution Feed Pump 2
1
1988
31
15
33
44
S
Heat Recirculation Pump 1
1
2000
19
20
50
28
9
Heat Recirculation Pump 2
1
2000
19
20
50
28
9
Building 90-
Solids
Handling
(Cost Evaluation)
Equipment
Estimated
Remaining
Cost
Installation
Building Item
No. Units Install Year Physical Condition Useful Life
Replacement
Cost Contingency Engineering
Belt Conveyor
1 1988
4 11
$28,800
$7,400 10% 5%
Screw Conveyor
1 2008
3 11
$23,000
$7,400 10% 5%
Total
Replacement
Cost
$41,700
$35,000
Conveyor Drive
2008
11
V-belt
2008
12
Thickened Transfer Pump 1
1
2009
3
9
$24,800
$8,300
10%
5%
$38,100
Thickened Transfer Pump 2
1
1988
3
10
$24,800
$8,300
10%
5%
$38,100
Belt Press Thickener 1
1
2002
3
10
$333,500
$35,700
5%
10%
$424,600
Top Belt
2002
10
Bottom Belt
2002
7
Belt Press Thickener 2
1
2002
4
7
$333,500
$35,700
5%
10%
$424,600
Top Belt
2002
7
$0
Bottom Belt
2002
8
$0
Thickener Feed Pump 1
1
1988
5
6
$24,800
$8,300
10%
10%
$39,800
Thickener Feed Pump 2
1
2019
1
23
$24,800
$8,300
10%
10%
$39,800
Blower
1
1988
3
8
$63,300
$54,100
10%
15%
$146,800
Silencer (Typ)
1988
8
$0
90-Solids Handling Blower 2
1
1988
3
5
$63,300
$54,100
10%
15%
$146,800
Blower 3
1
2019
1
21
$0
Course Bubble Diffuser Systems
2
1988
5
21
$80,600
$55,200
10%
15%
$169,800
Air Compressor
1
2017
1
8
$4,000
10%
5%
$4,600
Polymer Blend System
1
1988
5
13
$20,000
5%
5%
$22,000
Polymer Blend System
2016
2
8
5%
5%
$0
Polymer Solution Feed Pump 1
1
1988
4
8
Polymer Solution Feed Pump 2
1
1988
4
9
Heat Recirculation Pump 1
1
2000
2
9
Heat Recirculation Pump 2
1
2000
2
0
Digester Mixing System
2
5
$103,600
$29,600
10%
15%
$166,500
Telescoping Valves for Decanting
2
5
$9,200
$14,800
10%
15%
$30,000
DO Control
1
5
$6,900
$5,600
10%
10%
$15,000
Digester Grit Removal (Annually)
2
$60,000
5%
5%
$66,000
Bldg 90 Roof Replacement
1
$,00
5%
5%
$4,00
Bldg 100 Roof Replacement
1
$3939,600
5%
5%
$43,600
Mechanicals
1
$150,000
Facility Assessment Summary City of"-
7
•
Generally need to address the age and condition of the original 1988
WWTF
• Poorly operating headworks processes has large impact on the rest
of the WWTF and need urgent improvements
• Main lift station, MBR Building, Final Clarifiers and Disinfection have
largely replace -in -kind equipment
• Solids processing, particularly the aeration system, has urgent needs
• Facility Assessment did not address potential impacts with upcoming
permit — lower phosphorus limits and bicarbonate limit is
anticipated and further evaluation will need to be completed to
determine the WWTF's ability to meet those limits slkx
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Discussion on CARES Act Funding for City of Hutchinson
Department: Finance
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is a memo providing information on the CARES Act Funding and the eligible uses of those funds.
The State has allocated a total of $6,581,027 to McLeod County local governments, broken down as follows:
McLeod County $4,368,783
City of Hutchinson 1,074,352
Other McLeod Cities 894,967
Townships 242,925
Reimbursing ourself for incurred, eligible costs is estimated at $200,000. That leaves us with approximately $874,352
of funds that could be distributed to local businesses as grants or short-term loans. These funds can also be used to
reimburse the school district for eligible costs.
City Council and staff need to start the conversation to understand the legal options available to us for the use of
these monies and to start developing a program to disburse the remaining funds. As my memo states, any unused
funds must be sent to the County after November 15. That gives us four months to develop and administer our plan.
BOARD ACTION REQUESTED:
Discussion on the CARES Act funding and potential uses of the monies.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CARES Act Funding Amounts
McLeod County $ 4,368,783
Cities:
Biscay
$
-
Brownton
$
54,019
Glencoe
$
415,878
Hutchinson
$
1,074,352
Lester Prairie
$
128,455
Plato
$
22,753
Silver Lake
$
60,423
Stewart
$
40,985
Winsted
$
172,454
Total Cities
$
1,969,319
Townships
Acoma
$
28,025
Bergen
$
23,625
Collins
$
10,925
Glencoe
$
11,775
Hale
$
22,750
Hassan Valley
$
16,325
Helen
$
20,450
Hutchinson
$
30,225
Lynn
$
13,100
Penn
$
7,825
Rich Valley
$
16,550
Round Grove
$
5,625
Sumter
$
12,675
Winsted
$
23,050
Total Townships
$
242,925
Total County Funding
$
6,581,027
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320-234-4240
Memo
To:
City Council
From:
Andy Reid
Cc:
Matt Jaunich
Date:
July 8, 2020
Re:
CARES Act Funding
Back in March, President Trump signed the CARES Act, which allocated $150 Billion of federal money to
states and local governments, via the Coronavirus Relief Fund (CRF). The State of Minnesota allocated
its share of CRF funds to cities and townships based on a $75.34 per capita formula. The City of
Hutchinson's share is $1,074,352. Receiving the monies is very easy, with a one -page certification form
to the State, which I submitted on July 6. We should receive the monies the week of July 27.
The following table shows our current estimated expenses compared to our funding:
City & Federal COVI D Leave Pay
Unemployment Benefits Paid
PPE, Supplies, etc.
City Center service counter upgrades
Total Estimated Eligible Expenses
City's CRF Funding Amount
CRF Balance after Expenses
$ 120,000
35,000
25,000
2 0, 00 0 - may submit to FEMA for funding
$ 200,000
$1,074,352
874,352
With an anticipated CRF balance of $874K, it is important that we discuss and plan the best uses for
those funds, knowing that any unused funds must be remitted to the County. Considering the fact that
eligible uses are very limited, our best option may be to provide grants or short-term loans to local small
business impacted by the COVID-19 public health emergency. As discussed later in this memo, any
grants or loans must be determined to be necessary in response to the COVID-19 public health
emergency and otherwise satisfies the requirements of the CARES Act and other applicable law.
The following is a summary of a presentation by the Minnesota Management and Budget office,
providing guidance on the use of CRF funds. Keep in mind that requirements for the funding have been
changing almost daily and will likely be subject to future change or clarification as counties and cities
start looking at how to use the monies.
Qualifying Costs
Expenses must satisfy three distinct elements: They must be necessary, unaccounted for within our
budget and incurred during the covered period.
1. Necessary Expenditures
Incurred due to the public health emergency with respect to COVID-19
a. Necessary: Expenditure is reasonably necessary for its intended use in the reasonable
judgement of the government officials responsible for spending Fund payments.
b. Due To: Expenditures must be used for actions taken to respond to the public health
emergency; including expenditures incurred:
i. To respond directly to the emergency
ii. To respond to second -order effects, such as by providing economic support to
those suffering from employment or business interruptions due to COVID-19
related business closures.
2. Unaccounted -For Expenses
Costs not accounted for in the budget most recently approved as of March 27, 2020
a. Not Accounted -For:
i. The Cost Cannot Lawfully Be Funded using a line item allotment or allocation
within that budget; or
ii. The cost is for a Substantially Different use from any expected use of funds in
such a line item, allotment, or allocation
b. Most Recently Approved Budget: the enacted budget for the relevant fiscal period for the
particular government, without taking into account subsequent supplemental
appropriations enacted or other budgetary adjustments made by that government in
response to the COVID-19 public health emergency
3. Incurred During Covered Period
a. Incurred: Performance or delivery must occur during the covered period but payment of
funds need not be made during that time. It is generally expected that payment is made
within 90 days of being incurred.
b. Covered Period: For Cities: 3/1/2020 — 11/15/2020; Counties through 12/1/2020
Eligible Uses
The following is a condensed list of eligible uses, showing only those uses that may apply to the City of
Hutchinson:
1. Medical Expenses
2. Public Health
a. Communication and Enforcement of Public Health
b. PPE, including supplies/sanitizing products for Police Officers
c. Disinfection of public areas and other facilities
d. Public Safety measures undertaken in response to COVID-19
e. Recovery planning projects or operating a recovery coordination office
3. Payroll Expenses
a. For public employees whose work duties are substantially dedicated to mitigating or
responding to the COVID-19 public health emergency
b. Increased Worker's Compensation cost to the government due to COVID-19
4. Public Health Measures
a. Expenses to improve telework capabilities for public employees
b. Expenses of providing paid sick and paid family and medical leave to employees
5. Economic Support
a. Provision of grants or short-term loans to small businesses to reimburse the costs of
business interruption caused by required closures
i. Governments have discretion to determine what payments are necessary.
ii. A program aimed at assisting small businesses should be tailored to assist those
businesses in need
iii. School districts and private hospitals qualify for economic support to reimburse for
necessary expenditures incurred due to COVID-19
b. Unemployment insurance costs related to the COVID-19 public health emergency if such
costs will not be reimbursed by the federal government pursuant to the CARES Act or
otherwise
c. Consumer grant program to prevent eviction and homelessness
i. Program to assist individuals with payment of overdue rent or mortgage payments
to avoid eviction or foreclosure or unforeseen financial costs for funerals and other
emergency individual needs
6. Other Expenses
a. Any other COVID-19 related expenses reasonably necessary to the function of
government that satisfy the Fund's eligibility criteria
Ineligible Costs
• Replacement of lost revenues, including property tax relief or unpaid utility fees
• Payroll or benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency
• Expenses that have been, or will be, reimbursed under any federal program
• Severance pay or legal settlements
• Damages covered by insurance
• Per capita payments to residents of a particular jurisdiction without an assessment of individual
need
Transferring Funds
Local governments may transfer CRF funds to another local unit of government. Local governments may
also use Fund payments in the form of a grant or a short-term loan to support public or private business
entities to the extent that the costs are necessary expenditures incurred due to the COVID-19 public
health emergency.
Note: The Direct Fund Recipient is still responsible for sub -recipient monitoring regulations for Funds
transferred to another local government of business. Must ensure the sub -recipient follows the same
federal requirements.
FEMA Considerations
CRF funding can be used by a local government to pay the non-federal share of FEMA assistance. The
City can request FEMA funding for eligible costs, but cannot refund twice with CRF funds. Receiving
FEMA funding is more complex, but doing so will free up more CRF funds for business grants or loans.
Accounting and Reporting of CRF Funds
The City's finance department will be responsible for submitting monthly reports to the State. These
reports will certify the amount of CRF funds spent and the remaining funds. A final report will be
submitted when all funds have been used or transferred to the County. Some other accounting
considerations include:
• Best to deposit CRF funds in a separate bank account for reporting purposes
• Interest earned on CRF funds must be spent in the same manner as CRF funds, or will need to
be returned to the County
• The City must have a single audit performed for any year in which we receive at least $750,000 of
federal monies. We have had single audits performed in the past, most recently in 2019. The
CRF funds will require Hutchinson to have a single audit for 2020. The cost of that audit is an
eligible use of CRF funds, and likely would be in the range of $4,000 to $5,000.
• Any transferred funds to a sub -recipient still counts towards the original recipient's single audit
requirement
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Ordinance to Sell City -Owned Land to Droptine Properties LLC
Department: Legal
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As you will recall, at the last Council meeting, the Hutchinson EDA provided a presentation on the Rite -Way
Conveyors / Droptine Properties LLC project. As part of the project, the City will be selling a 7.5 acre industrial park
lot to Droptine Properties, LLC. As required under the Hutchinson City Charter, all land owned by the City must be
conveyed by ordinance.
This is the second reading and proposed adoption of the ordinance conveying the property to Droptine Properties
LLC. No changes have been made to the ordinance. I recommend that you approve this ordinance.
BOARD ACTION REQUESTED:
Approve second reading and adoption of Ordinance No. 20-816.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 20-816
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Lot 1, Block 2, Energy Park 2nd Addition, City of Hutchinson, McLeod County, Minnesota.
for good and valuable consideration is hereby transferred and conveyed to Droptine Properties, LLC, or its
successor or assigns.
Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any
and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 14th day of July, 2020.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=y�fAa�
Request for Board Action 7AL =-W
Resolution 15186 Authorizing Issuance of $2,465,000 General Obligation Improvement
Agenda Item: Bonds, Series 2020A
Department: Finance
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut - Ehlers
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Nick Anhut, from Ehlers & Associates, will review the bids received for the 2020 bond issuance. The new debt, with
an estimated par value of $2,465,000, will finance the following 2020 improvement projects:
1) Hwy 15 / Main Street Reconstruction
2) Civil Air Patrol Utility Extension
The City's debt management plan has been updated for this debt issuance and the future projected debt levy graph
can be found directly after this page. It's important to point out that the debt service payments will be funded by the
existing debt levy and does not require a tax increase.
The City's Standard & Poors bond rating reaffirmation and report was not available for inclusion with this agenda item.
I fully expect that our rating will be reaffirmed at AA-. I will forward the report separately when it is received.
BOARD ACTION REQUESTED:
Consider and approve the issuance of $2,465,000 general obligation improvement bonds, series 2020A, by adopting
resolution 15186.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
Projected Debt Tax Levy
as of 7/14/2020
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
=Existing Levy =Proposed Future Issues MEquipment —Target Levy
Debt
CERTIFICATION OF MINUTES RELATING TO
$[2,465,000] GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2020A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on July 14, 2020, at 5:30 o'clock
p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION NO. 15186
RESOLUTION RELATING TO $[2,465,000] GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2020A; AUTHORIZING THE
ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
VALOREM TAXES FOR THE PAYMENT THEREOF
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all resolutions and other actions taken and
of all documents approved by the governing body at said meeting, so far as they relate to said
obligations; and that said meeting was duly held by the governing body at the time and place and
was attended throughout by the members indicated above, pursuant to call and notice of such
meeting given as required by law.
WITNESS my hand officially as such recording officer this day of July, 2020.
(SEAL)
Matt Jaunich
City Administrator
4827-5897-0560\2
The City Administrator reported that [] ([]) proposals for the purchase of the
$ [PAR] General Obligation Improvement Bonds, Series 2020A were received prior to 10:00 A.M.,
Central Time today pursuant to the Preliminary Official Statement distributed to potential
purchasers of the Bonds by Ehlers & Associates, Inc., municipal advisors to the City. The bids
have been read and tabulated, and the terms of each have been determined to be as follows:
(See Attached)
4827-5897-0560\2
Councilmember introduced the following resolution (the
"Resolution") and moved its adoption, which motion was seconded by Councilmember
RESOLUTION NO.
RESOLUTION RELATING TO $[2,465,000] GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2020A; AUTHORIZING THE
ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
VALOREM TAXES FOR THE PAYMENT THEREOF
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson,
Minnesota (the "City"), as follows:
SECTION 1. RECITALS.
1.01. Authorization. This Council has heretofore ordered various street improvement
projects (together, the "Improvements") to be constructed within the City under and pursuant to
Minnesota Statutes, Chapter 429 (the "Act"). This Council hereby determines it to be in the best
interests of the City to issue and sell $[2,465,000] principal amount of General Obligation
Improvement Bonds, Series 2020A, of the City (the "Bonds") to defray a portion of the expense
incurred and estimated to be incurred by the City in making the Improvements, including every
item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and fund the costs of
issuance of the Bonds.
1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent
municipal advisor ("Ehlers"), to assist the City in connection with the sale of the Bonds. The
Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9),
without meeting the requirements for public sale under Minnesota Statutes, Section 475.60,
Subdivision 1. Pursuant to the Terms of Proposal and the Official Statement prepared on behalf
of the City by Ehlers, sealed proposals for the purchase of the Bonds were received at or before
the time specified for receipt of proposals. The proposals have been opened, publicly read and
considered, and the purchase price, interest rates and net interest cost under the terms of each
proposal have been determined. The most favorable proposal received is that of [Purchaser], of
[City], [State], [and associates] (the "Purchaser"), to purchase the Bonds at a price of $[ ]
the Bonds to bear interest at the rates set forth in Section 3.02.
1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor
and City Administrator are hereby authorized and directed to execute a contract on the part of the
City with the Purchaser for the sale of the Bonds in accordance with the Terms of Proposal. The
good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have
been delivered and shall be deducted from the purchase price paid at settlement.
SECTION 2. FORM OF BONDS. The Bonds shall be prepared in substantially the form
attached as Exhibit A hereto.
4827-5897-0560\2
SECTION 3. BOND TERMS, EXECUTION AND DELIVERY.
3.01. Issuance of Bonds. All acts, conditions and things which are required by the
Constitution and laws of the State of Minnesota and City Charter to be done, to exist, to happen
and to be performed precedent to and in the valid issuance of the Bonds having been done, now
existing, having happened and having been performed, it is now necessary for the Council to
establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds
forthwith.
3.02. Maturities, Interest Rates, Denominations, Pam. The Bonds shall be originally
dated as of the date of issuance thereof, shall be in the denomination of $5,000 each, or any integral
multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated
below, and shall bear interest from date of original issue until paid or duly called for redemption
at the annual rates set forth opposite such years and amounts, as follows:
Year Amount Rate
2022
2023
2024
2025
2026
2027
2028
2029
Year Amount Rate
2030
2031
2032
2033
2034
2035
2036
[REVISE MATURITY SCHEDULE FOR ANY TERM BONDS]
The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender
of each Bond at the principal office of the Registrar (as hereinafter defined), the principal amount
thereof, shall be payable by check or draft issued by the Registrar; provided that, so long as the
Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance
with Section 3.08 hereof, principal and interest shall be payable in accordance with the operational
arrangements of the securities depository.
3.03. Dates, Interest Payment Dates. Upon initial delivery of the Bonds pursuant to
Section 3.07 and upon any subsequent transfer or exchange pursuant to Section 3.06, the date of
authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the
Bonds shall be payable each February 1 and August 1, commencing August 1, 2021 (each such
date, an "Interest Payment Date"), to the person in whose name the Bonds are registered on the
Bond Register (as hereinafter defined) at the Registrar's close of business on the fifteenth day of
the calendar month next preceding such Interest Payment Date, whether or not such day is a
business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-
day months.
3.04. Redemption. Bonds maturing in 2029 and later years are each subject to redemption
and prepayment at the option of the City, in whole or in part, and if in part in such order of maturity
2
4827-5897-0560\2
dates as the City may select and by lot as selected by the Registrar (or, if applicable, by the bond
depository in accordance with its customary procedures) in multiples of $5,000 as to Bonds
maturing on the same date, on February 1, 2028, and on any date thereafter, at a price equal to the
principal amount thereof plus accrued interest to the date of redemption. Prior to the date specified
for the redemption of any Bond prior to its stated maturity date, the City will cause notice of the
call for redemption to be published if and as required by law, and, at least thirty days prior to the
designated redemption date, will cause notice of the call to be mailed by first class mail (or, if
applicable, provided in accordance with the operational arrangements of the bond depository), to
the registered owner of any Bond to be redeemed at the owner's address as it appears on the Bond
Register maintained by the Registrar, but no defect in or failure to give such mailed notice of
redemption shall affect the validity of proceedings for the redemption of any Bond not affected by
such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or
portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the
redemption price therein specified, and from and after such date (unless the City shall default in
the payment of the redemption price) such Bonds or portions of such Bonds shall cease to bear
interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the
registered owner without charge, representing the remaining principal amount outstanding.
[COMPLETE THE FOLLOWING PROVISIONS IF THERE ARE TERM BONDS —
ADD ADDITIONAL PROVISIONS IF THERE ARE MORE THAN TWO TERM BONDS]
[Bonds maturing on February 1, 20 and 20 (the "Term Bonds") shall be subject to
mandatory redemption prior to maturity pursuant to the sinking fund requirements of this
Section 3.04 at a redemption price equal to the stated principal amount thereof plus interest accrued
thereon to the redemption date, without premium. The Registrar shall select for redemption, by
lot or other manner deemed fair, on February 1 in each of the following years the following stated
principal amounts of such Bonds:
Term Bonds Maturing in 20
Sinking Fund
Payment Date
(final maturity)
Aggregate
Principal Amount
Term Bonds Maturing in 20
Sinking Fund
Payment Date
(final maturity)
Aggregate
Principal Amount
Notice of redemption shall be given as provided in the preceding paragraph.]
3.05. Appointment of Initial Re ig strar. The City hereby appoints Bond Trust Services
Corporation in Roseville, Minnesota, as the initial bond registrar, transfer agent and paying agent
(the "Registrar"). The Mayor and City Administrator are authorized to execute and deliver, on
behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar
with another corporation, if the resulting corporation is a bank or trust company authorized by law
to conduct such business, such corporation shall be authorized to act as successor Registrar. The
City agrees to pay the reasonable and customary charges of the Registrar for the services
3
4827-5897-0560\2
performed. The City reserves the right to remove the Registrar upon thirty days' notice and upon
the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all
cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to
the successor Registrar.
3.06. Registration. The effect of registration and the rights and duties of the City and the
Registrar with respect thereto shall be as follows:
(a) Re ig ster. The Registrar shall keep at its principal corporate trust office a
bond register in which the Registrar shall provide for the registration of ownership of
Bonds and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar shall authenticate
and deliver, in the name of the designated transferee or transferees, one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the transferor. The
Registrar may, however, close the books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and until such interest payment
date.
(c) Exchange of Bonds. Whenever any Bond is surrendered by the registered
owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the registered owner or
the owner's attorney duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any transfer or exchange shall
be promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When any Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of transfer is legally authorized. The
Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in
its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name any Bond is at any time registered in the bond register as the absolute owner
of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving
payment of, or on account of, the principal of and interest on such Bond and for all other
purposes, and all such payments so made to any such registered owner or upon the owner's
order shall be valid and effectual to satisfy and discharge the liability of the City upon such
Bond to the extent of the sum or sums so paid.
(g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except
for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge
4
4827-5897-0560\2
upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become
mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and substitution for and upon
cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond
lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the
Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon
filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or
destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an
appropriate bond or indemnity in form, substance and amount satisfactory to it, in which
both the City and the Registrar shall be named as obligees. All Bonds so surrendered to
the Registrar shall be cancelled by it and evidence of such cancellation shall be given to
the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called
for redemption in accordance with its terms, it shall not be necessary to issue a new Bond
prior to payment.
3.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the
direction of the City Administrator and shall be executed on behalf of the City by the signatures
of the Mayor and City Administrator, provided that the signatures may be printed, engraved or
lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any
Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the
same as if such officer had remained in office until delivery. Notwithstanding such execution, no
Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this
Resolution unless and until a certificate of authentication on the Bond has been duly executed by
the manual signature of an authorized representative of the Registrar. Certificates of authentication
on different Bonds need not be signed by the same representative. The executed certificate of
authentication on each Bond shall be conclusive evidence that it has been authenticated and
delivered under this Resolution. When the Bonds have been prepared, executed and authenticated,
the City Administrator shall deliver them to the Purchaser upon payment of the purchase price in
accordance with the contract of sale heretofore executed, and the Purchaser shall not be obligated
to see to the application of the purchase price.
3.08. Securities Depository. (a) For purposes of this Section the following terms shall
have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in whose
name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records
of such Participant, or such person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee
of DTC with respect to the Bonds.
"DTC" shall mean The Depository Trust Company of New York, New York.
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"Participant" shall mean any broker -dealer, bank or other financial institution for which
DTC holds Bonds as securities depository.
"Representation Letter" shall mean the Representation Letter from the City to DTC.
(b) The Bonds shall be initially issued as separately authenticated fully registered
bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds.
Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the
name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its
nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of
payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be
redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds
under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and
neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the
Registrar nor the City shall have any responsibility or obligation to any Participant, any person
claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or
any other person which is not shown on the bond register as being a registered owner of any Bonds,
with respect to the accuracy of any records maintained by DTC or any Participant, with respect to
the payment by DTC or any Participant of any amount with respect to the principal of or interest
on the Bonds, with respect to any notice which is permitted or required to be given to owners of
Bonds under this resolution, with respect to the selection by DTC or any Participant of any person
to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent
given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is
registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of
and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede &
Co. in accordance with the Representation Letter, and all such payments shall be valid and
effective to fully satisfy and discharge the City's obligations with respect to the principal of and
interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall
receive an authenticated Bond for each separate stated maturity evidencing the obligation of the
City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written
notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co.,
the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof.
(c) In the event the City determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC
and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of
Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with
paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the
Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities
with respect thereto under applicable law. In such event the Bonds will be transferable in
accordance with paragraph (e) hereof.
(d) The execution and delivery of the Representation Letter to DTC by the Mayor, in
the form presented to this Council with such changes, omissions, insertions and revisions as the
Mayor shall deem advisable, is hereby authorized, and execution of the Representation Letter by
the Mayor shall be conclusive evidence of such approval. The Representation Letter shall set forth
certain matters with respect to, among other things, notices, consents and approvals by registered
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owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have
the same rights with respect to its actions thereunder as it has with respect to its actions under this
resolution.
(e) In the event that any transfer or exchange of Bonds is permitted under paragraph
(b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of
the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted
transferee in accordance with the provisions of this resolution. In the event Bonds in the form of
certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner
of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this
resolution shall also apply to all matters relating thereto, including, without limitation, the printing
of such Bonds in the form of bond certificates and the method of payment of principal of and
interest on such Bonds in the form of bond certificates.
SECTION 4. SECURITY PROVISIONS.
4.01. General Obligation Improvement Bonds, Series 2020A Construction Fund. There is
hereby created a special bookkeeping fund to be designated as the "General Obligation
Improvement Bonds, Series 2020A Construction Fund" (the "Construction Fund"), to be held and
administered by the City Finance Director separate and apart from all other funds of the City. The
City appropriates to the Construction Fund (a) the proceeds of the sale of the Bonds ($[]),
representing the estimated costs of the Improvements ($[]) and costs of issuance of the
Bonds ($[]). The City Finance Director shall maintain the Construction Fund until payment
of all costs and expenses incurred in connection with the construction of the Improvements have
been paid.
From the Construction Fund there shall be paid all costs and expenses related to the
construction of the Improvements. After payment of all such costs and expenses, the Construction
Fund shall be terminated. All funds on hand in the Construction Fund when terminated shall be
credited to the Bond Fund described in Section 4.02 hereof, unless and except as such proceeds
may be transferred to some other fund or account as to which the City has received from bond
counsel an opinion that such other transfer is permitted by applicable laws and does not impair the
exemption of interest on the Bonds from federal income taxes. In no event shall funds remain in
the Project Fund later than August 6, 2025.
4.02. General Obligation Improvement Bonds, Series 2020A Bond Fund. The Bonds shall
be payable from a separate General Obligation Improvement Bonds, Series 2020A Bond Fund (the
"Bond Fund") of the City, which shall be created and maintained on the books of the City as a
separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. Into the
Bond Fund shall be paid:
(a) any funds received from the Purchaser upon delivery of the Bonds in excess of the
amounts specified in Sections 4.01 above;
(b) any special assessments collected pursuant to Section 4.03 hereof,
(e) any taxes collected pursuant to Section 4.04 hereof, and
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(f) any other funds appropriated by this Council for the payment of the Bonds.
There are hereby established two accounts in the Bond Fund, designated as the "Debt
Service Account" and the "Surplus Account." All money appropriated or to be deposited in the
Bond Fund shall be deposited as received into the Debt Service Account. On each February 1, the
City Finance Director shall determine the amount on hand in the Debt Service Account. If such
amount is in excess of one -twelfth of the debt service payable from the Bond Fund in the
immediately preceding 12 months, the City Finance Director shall promptly transfer the amount
in excess to the Surplus Account. The City appropriates to the Surplus Account any amounts to
be transferred thereto from the Debt Service Account as herein provided and all income derived
from the investment of amounts on hand in the Surplus Account. If at any time the amount on
hand in the Debt Service Account is insufficient to meet the requirements of the Bond Fund, the
City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus
Account to the extent necessary to cure such deficiency.
If the balance in the Bond Fund is at any time insufficient to pay all interest and principal
then due on all Bonds payable therefrom, the payment shall be made from any fund of the City
which is available for that purpose, subject to reimbursement from the Surplus Account when the
balance therein is sufficient, and the City covenants and agrees that it will each year levy a
sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency,
which levy is not subject to any constitutional, statutory or charter limitation.
4.03. Levy of Special Assessments. For the payment of a portion of the cost of the
Improvements financed by the Bonds, the City has levied special assessments against all assessable
lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed
therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal
amount not less than twenty percent (20%) of the cost of the Improvements. In the event that any
such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land,
due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City
or this Council or any of the City's officers or employees, either in the making of such assessment
or in the performance of any condition precedent thereto, the City and this Council hereby covenant
and agree that they will forthwith do all such further acts and take all such further proceedings as
may be required by law to make such assessments a valid and binding lien upon such property.
4.04. Pledge of TaxingPower. For the prompt and full payment of the principal of and
interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited
taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce
aggregate amounts which, together with the collections of other amounts as set forth in Section
4.02, will produce amounts not less than 5% in excess of the amounts needed to meet when due
the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable
property in the City, the taxes to be levied and collected in the following years and amounts:
Lever Collection Years Amount
See attached schedules
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The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid,
provided that the City reserves the right and power to reduce the tax levies from other legally
available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61.
SECTION 5. DEFEASANCE. When all of the Bonds have been discharged as provided
in this section, all pledges, covenants and other rights granted by this resolution to the holders of
the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which
are due on any date by depositing with the paying agent on or before that date a sum sufficient for
the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the paying agent a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit. The City may also at any time discharge its
obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing
and regulating such action, by depositing irrevocably in escrow, with a bank or trust company
qualified by law as an escrow agent for this purpose, cash or securities which are general
obligations of the United States or securities of United States agencies which are authorized by
law to be so deposited, bearing interest payable at such time and at such rates and maturing on
such dates as shall be required, without reinvestment, to pay all principal and interest to become
due thereon to maturity.
SECTION 6. REGISTRATION. CERTIFICATION OF PROCEEDINGS
INVESTMENT OF MONEYS, ARBITRAGE AND OFFICIAL STATEMENT.
6.01. Registration. The City Administrator is hereby authorized and directed to file a
certified copy of this resolution with the County Auditor of McLeod County, together with such
other information as he shall require, and to obtain from the County Auditor a certificate that the
Bonds have been entered on his bond register and that the tax required for the payment thereof has
been levied and filed as required by law.
6.02. Certification of Proceedings. The officers of the City and the County Auditor of
McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser, and
to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records of the
City, and such other affidavits, certificates and information as may be required to show the facts
relating to the legality and marketability of the Bonds as the same appear from the books and
records under their custody and control or as otherwise known to them, and all such certified
copies, certificates and affidavits, including any heretofore furnished, shall be deemed
representations of the City as to the facts recited therein.
6.03. Covenant. The City covenants and agrees with the holders from time to time of the
Bonds that it will not take or permit to be taken by any of its officers, employees or agents any
action which would cause the interest on the Bonds to become subject to taxation under the Internal
Revenue Code of 1986, as amended (the "Code"), and Regulations promulgated thereunder (the
"Regulations"), as such are enacted or promulgated and in effect on the date of issue of the Bonds,
and covenants to take any and all actions within its powers to ensure that the interest on the Bonds
will not become subject to taxation under such Code and Regulations. The Improvements will be
owned and maintained by the City and available for use by members of the general public on a
substantially equal basis. The City shall not enter into any lease, use or other agreement with any
non -governmental person relating to the use of such improvements or security for the payment of
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the Bonds which might cause the Bonds to be considered "private activity bonds" or "private loan
bonds" within the meaning of Section 141 of the Code.
6.04. Arbitrage Certification. The Mayor and City Administrator, being the officers of the
City charged with the responsibility for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the
provisions of Section 148 of the Code, and Section 1.148-2(b)(2) of the Regulations, stating the
facts and estimates in existence on the date of issue and delivery of the Bonds which make it
reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause
the Bonds to be arbitrage bonds within the meaning of said Code and Regulations.
6.05. Arbitrage Rebate. (a) It is hereby found that the City has general taxing powers, that
no Certificate is a "private activity bond" within the meaning of Section 141 of the Code, that 95%
or more of the net proceeds of the Certificates are to be used for local governmental activities of
the City, and that the aggregate face amount of all tax-exempt obligations (other than private
activity bonds) issued by the City and all subordinate entities thereof during the year 2020 is not
reasonably expected to exceed $5,000,000. Therefore, pursuant to Section 148(f)(4)(D) of the
Code, the City shall not be required to comply with the arbitrage rebate requirements of paragraphs
(2) and (3) of Section 148(f) of the Code.
(b) Notwithstanding the provisions of paragraph (a) of this Section 6.05, if the arbitrage
rebate provisions of Section 148(f) of the Code apply to the Certificates, the City hereby covenants
and agrees to make the determinations, retain records and rebate to the United States the amounts
at the times and in the manner required by said Section 148(f) and applicable Regulations.
6.06. Qualified Tax Exempt Obligations. The City Council hereby designates the Bonds
as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code relating to the
disallowance of interest expense for financial institutions, and hereby finds that the reasonably
anticipated amount of tax-exempt governmental obligations (within the meaning of Section
265(b)(3) of the Code) which will be issued by the City and all subordinate entities during calendar
year 2020 does not exceed $10,000,000.
6.07. Official Statement. The Official Statement relating to the Bonds, prepared and
distributed on behalf of the City by Ehlers & Associates, Inc., is hereby approved. The officers of
the City are hereby authorized and directed to execute such certificates as may be appropriate
concerning the accuracy, completeness and sufficiency of the Official Statement.
6.08. Reimbursement. The City certifies that the proceeds of the Bonds will not be used
by the City to reimburse itself for any expenditure with respect to the financed facilities which the
City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with
respect to such prior expenditures, the City shall have made a declaration of official intent which
complies with the provisions of Section 1.150-2 of the Regulations, provided that a declaration of
official intent shall not be required (i) with respect to certain de minimis expenditures, if any, with
respect to the financed facilities meeting the requirements of Section 1.150-2(f)(1) of the
Regulations, or (ii) with respect to "preliminary expenditures" for the financed facilities as defined
in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and
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similar preparatory expenses, which in the aggregate do not exceed 20% of the "issue price" of the
Bonds.
SECTION 7. CONTINUING DISCLOSURE. (a) Purpose and Beneficiaries. To provide
for the public availability of certain information relating to the Bonds and the security therefor and
to permit the Purchaser and other participating underwriters in the primary offering of the Bonds
to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities
Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect
and interpreted from time to time, the "Rule"), which will enhance the marketability of the Bonds,
the City hereby makes the following covenants and agreements for the benefit of the Owners (as
hereinafter defined) from time to time of the Outstanding Bonds. The City is the only obligated
person in respect of the Bonds within the meaning of the Rule for purposes of identifying the
entities in respect of which continuing disclosure must be made. If the City fails to comply with
any provisions of this section, any person aggrieved thereby, including the Owners of any
Outstanding Bonds, may take whatever action at law or in equity may appear necessary or
appropriate to enforce performance and observance of any agreement or covenant contained in this
section, including an action for a writ of mandamus or specific performance. Direct, indirect,
consequential and punitive damages shall not be recoverable for any default hereunder to the extent
permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a
default under this section constitute a default under the Bonds or under any other provision of this
resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the
registered owner or owners thereof appearing in the bond register maintained by the Registrar or
any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the
Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to
the Registrar. As used herein, `Beneficial Owner" means, in respect of a Bond, any person or
entity which (i) has the power, directly or indirectly, to vote or consent with respect to, or to dispose
of ownership of, such Bond (including persons or entities holding Bonds through nominees,
depositories or other intermediaries), or (ii) is treated as the owner of the Bond for federal income
tax purposes.
(b) Information To Be Disclosed. The City will provide, in the manner set forth in
subsection (c) hereof, either directly or indirectly through an agent designated by the City, the
following information at the following times:
(1) on or before twelve (12) months after the end of each fiscal year of the City,
commencing with the fiscal year ending December 31, 2020, the following
financial information and operating data in respect of the City (the "Disclosure
Information"):
(A) the audited financial statements of the City for such fiscal year, prepared in
accordance with the governmental accounting standards promulgated by the
Governmental Accounting Standards Board or as otherwise provided under
Minnesota law, as in effect from time to time, or, if and to the extent such
financial statements have not been prepared in accordance with such
generally accepted accounting principles for reasons beyond the reasonable
control of the City, noting the discrepancies therefrom and the effect
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thereof, and certified as to accuracy and completeness in all material
respects by the fiscal officer of the City; and
(B) to the extent not included in the financial statements referred to in paragraph
(A) hereof, the information for such fiscal year or for the period most
recently available of the type contained in the Official Statement under
headings: Current Property Valuations, Direct Debt, Tax Levies and
Collections, US Census Data/Population Trend, and
Employment/Unemployment Data, which information may be unaudited.
Notwithstanding the foregoing paragraph, if the audited financial statements are not
available by the date specified, the City shall provide on or before such date unaudited financial
statements in the format required for the audited financial statements as part of the Disclosure
Information and, within 10 days after the receipt thereof, the City shall provide the audited
financial statements. Any or all of the Disclosure Information may be incorporated by reference,
if it is updated as required hereby, from other documents, including official statements, which have
been submitted to the Municipal Securities Rulemaking Board ("MSRB") through its Electronic
Municipal Market Access System ("EMMA") or to the SEC. If the document incorporated by
reference is a final official statement, it must be available from the MSRB. The City shall clearly
identify in the Disclosure Information each document so incorporated by reference. If any part of
the Disclosure Information can no longer be generated because the operations of the City have
materially changed or been discontinued, such Disclosure Information need no longer be provided
if the City includes in the Disclosure Information a statement to such effect, provided, however, if
such operations have been replaced by other City operations in respect of which data is not
included in the Disclosure Information and the City determines that certain specified data
regarding such replacement operations would be a Material Fact (as defined in paragraph (2)
hereof), then, from and after such determination, the Disclosure Information shall include such
additional specified data regarding the replacement operations. If the Disclosure Information is
changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then
the City shall include in the next Disclosure Information to be delivered hereunder, to the extent
necessary, an explanation of the reasons for the amendment and the effect of any change in the
type of financial information or operating data provided.
(2) In a timely manner not in excess of ten business days after the occurrence of the
event, notice of the occurrence of any of the following events (each, a "Material
Fact"):
(A) Principal and interest payment delinquencies;
(B) Non-payment related defaults, if material;
(C) Unscheduled draws on debt service reserves reflecting financial difficulties;
(D) Unscheduled draws on credit enhancements reflecting financial difficulties;
(E) Substitution of credit or liquidity providers, or their failure to perform;
(F) Adverse tax opinions, the issuance by the Internal Revenue Service of
proposed or final determinations of taxability, Notices of Proposed Issue
(IRS Form 5701-TEB), or other material notices or determinations with
respect to the tax status of the security, or other material events affecting
the tax status of the security;
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(G) Modifications to rights of security holders, if material;
(H) Bond calls, if material, and tender offers;
(I) Defeasances;
(J) Release, substitution, or sale of property securing repayment of the
securities, if material;
(K) Rating changes;
(L) Bankruptcy, insolvency, receivership or similar event of the obligated
person;
(M) The consummation of a merger, consolidation, or acquisition involving an
obligated person or the sale of all or substantially all of the assets of the
obligated person, other than in the ordinary course of business, the entry
into a definitive agreement to undertake such an action or the termination
of a definitive agreement relating to any such actions, other than pursuant
to its terms, if material;
(N) Appointment of a successor or additional trustee or the change of name of
a trustee, if material;
(0) Incurrence of a financial obligation of the obligated person, if material, or
agreement to covenants, events of default, remedies, priority rights, or other
similar terms of a financial obligation of the obligated person, any of which
affect security holders, if material; and
(P) Default, event of acceleration, termination event, modification of terms, or
other similar events under the terms of a financial obligation of the obligated
person, any of which reflect financial difficulties.
For purposes of the events identified in paragraphs (0) and (P) above, the term "financial
obligation" means (i) a debt obligation; (ii) a derivative instrument entered into in connection with,
or pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) a
guarantee of (i) or (ii). The term "financial obligation" shall not include municipal securities as to
which a final official statement has been provided to the MSRB consistent with the Rule.
As used herein, for those events that must be reported if material, an event is "material" if
it is an event as to which a substantial likelihood exists that a reasonably prudent investor would
attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would
significantly alter the total information otherwise available to an investor from the Official
Statement, information disclosed hereunder or information generally available to the public.
Notwithstanding the foregoing sentence, an event is also "material" if it is an event that would be
deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of
applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the
event.
For the purposes of the event identified in (L) hereinabove, the event is considered to occur
when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for
an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding
under state or federal law in which a court or governmental authority has assumed jurisdiction over
substantially all of the assets or business of the obligated person, or if such jurisdiction has been
assumed by leaving the existing governing body and officials or officers in possession but subject
to the supervision and orders of a court or governmental authority, or the entry of an order
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confirming a plan of reorganization, arrangement or liquidation by a court or governmental
authority having supervision or jurisdiction over substantially all of the assets or business of the
obligated person.
(3) In a timely manner, notice of the occurrence of any of the following events or
conditions:
(A) the failure of the City to provide the Disclosure Information required under
paragraph (b)(1) at the time specified thereunder;
(B) the amendment or supplementing of this section pursuant to subsection (d),
together with a copy of such amendment or supplement and any explanation
provided by the City under subsection (d)(2);
(C) the termination of the obligations of the City under this section pursuant to
subsection (d);
(D) any change in the accounting principles pursuant to which the financial
statements constituting a portion of the Disclosure Information are
prepared; and
(E) any change in the fiscal year of the City.
(c) Manner of Disclosure.
(1) The City agrees to make available to the MSRB through EMMA, in an electronic
format as prescribed by the MSRB, the information described in subsection (b).
(2) All documents provided to the MSRB pursuant to this subsection (c) shall be
accompanied by identifying information as prescribed by the MSRB from time to
time.
(d) Term, Amendments, Interpretation.
(1) The covenants of the City in this section shall remain in effect so long as any Bonds
are Outstanding. Notwithstanding the preceding sentence, however, the obligations
of the City under this section shall terminate and be without further effect as of any
date on which the City delivers to the Registrar an opinion of Bond Counsel to the
effect that, because of legislative action or final judicial or administrative actions
or proceedings, the failure of the City to comply with the requirements of this
section will not cause participating underwriters in the primary offering of the
Bonds to be in violation of the Rule or other applicable requirements of the
Securities Exchange Act of 1934, as amended, or any statutes or laws successory
thereto or amendatory thereof.
(2) This section (and the form and requirements of the Disclosure Information) may be
amended or supplemented by the City from time to time, without notice to (except
as provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds,
by a resolution of this Council filed in the office of the recording officer of the City
accompanied by an opinion of Bond Counsel, who may rely on certificates of the
City and others and the opinion may be subject to customary qualifications, to the
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effect that: (i) such amendment or supplement (a) is made in connection with a
change in circumstances that arises from a change in law or regulation or a change
in the identity, nature or status of the City or the type of operations conducted by
the City, or (b) is required by, or better complies with, the provisions of paragraph
(b)(5) of the Rule; (ii) this section as so amended or supplemented would have
complied with the requirements of paragraph (b)(5) of the Rule at the time of the
primary offering of the Bonds, giving effect to any change in circumstances
applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted
at the time of the amendment or supplement was in effect at the time of the primary
offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of
the reasons for the amendment and the effect, if any, of the change in the type of
financial information or operating data being provided hereunder.
(3) This section is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule.
SECTION 8. AUTHORIZATION OF PAYMENT OF CERTAIN COSTS OF
ISSUANCE OF THE BONDS. The City authorizes the Purchaser to forward the amount of Bond
proceeds allocable to the payment of issuance expenses to Old National Bank on the closing date
for further distribution as directed by the City's municipal advisor, Ehlers & Associates, Inc.
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Attest:
Mayor
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
Councilmembers voted in favor thereof:
and the following Councilmembers voted against the same:
whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor,
which was attested by the City Administrator.
16
4827-5897-0560\2
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 2020A
R- 15186
Interest Rate
REGISTERED OWNER:
PRINCIPAL AMOUNT:
Maturity Date
February 1, 20
CEDE & CO.
Date of Original Issue
August 6, 2020
THOUSAND DOLLARS
CUSIP No.
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges itself to
be indebted and, for value received, hereby promises to pay to the registered owner above named, the
principal amount indicated above, on the maturity date specified above, with interest thereon from the date
of original hereof specified above at the annual rate specified above computed on the basis of a 360-day
year consisting of twelve 30-day months, payable on February 1 and August 1 in each year, commencing
August 1, 2021, to the person in whose name this Bond is registered at the close of business on the 15th
day (whether or not a business day) of the immediately preceding month, all subject to the provisions
referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest
hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of
the United States of America by check or draft of Bond Trust Services Corporation, in Roseville, Minnesota,
as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated
under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $[PAR] (the "Bonds"), all of like
date and tenor except as to serial number, interest rate, redemption privilege and maturity date, issued
pursuant to a resolution adopted by the City Council on July 14, 2020 (the "Resolution") to pay the cost of
construction of various street improvements in the City (the "Improvements") and is issued pursuant to and
in full conformity with the provisions of the City Charter and Constitution and laws of the State of
Minnesota thereunto enabling, including Minnesota Statutes, Chapters 429 and 475. For the full and prompt
payment of the principal of and interest on the Bonds as the same become due, the full faith, credit and
taxing power of the City have been and are hereby irrevocably pledged. The Bonds are issuable only in
fully registered form, in the denomination of $5,000 or any integral multiple thereof, of single maturities.
Bonds maturing in the years 2029 and thereafter are each subject to redemption and prepayment,
at the option of the City and in whole or in part and if in part, in the maturities selected by the City and by
lot, assigned in proportion to their principal amount, within any maturity, on February 1, 2028 and on any
date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the
date of redemption.
A-1
4827-5897-0560\2
[Bonds maturing on February 1, 20 are subject to mandatory redemption, at a redemption price
equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on
February 1 in each of the years shown below, in an amount equal to the following principal amounts:
Term Bonds Maturing in 20[ 1
Sinking Fund Aggregate
Payment Date Principal Amount
(final maturity)]
At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption
will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address
appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall
affect the validity of proceedings for the redemption of any Bond, not affected by such defect or failure.
Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be
redeemed shall, on the redemption date, become due and payable at the redemption price herein specified
and from and after such date (unless the City shall default in the payment of the redemption price) such
Bond or portions of Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new
Bond or Bonds will be delivered to the registered owner without charge, representing the remaining
principal amount outstanding.
The Bonds have been designated as "qualified tax-exempt obligations" pursuant to Section 265(b)
of the Internal Revenue Code of 1986, as amended.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is
transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner
hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written
instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his
attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon
such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee
or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing
on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving
payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any
notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions
and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen
and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding
general obligation of the City according to its terms have been done, do exist, have happened and have been
performed as so required; that prior to the issuance hereof the City has by the Resolution levied or agreed
to levy special assessments on property specially benefitted by the Improvements and covenanted and
agreed to collect and apply to payment of the Bonds ad valorem taxes levied on all taxable property in the
City, which taxes and assessments are estimated to be collectible in years and amounts sufficient to produce
A-2
4827-5897-0560\2
sums not less than 5% in excess of the principal of and interest on the Bonds when due, and has appropriated
such assessments and taxes to its General Obligation Improvement Bonds, Series 2020A Bond Fund for the
payment of such principal and interest; that if necessary for the payment of such principal and interest,
additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation
as to rate or amount; that all proceedings relative to the projects financed by this Bond have been or will be
taken according to law and that the issuance of this Bond, together with all other indebtedness of the City
outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the
indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or
benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by
manual signature of the authorized representative of the Bond Registrar.
A-3
4827-5897-0560\2
IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its
City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator
and has caused this Bond to be dated as of the date set forth below.
CITY OF HUTCHINSON, MINNESOTA
(Facsimile Signature - City Administrator) (Facsimile Signature — Mayor)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
Date of Authentication:
BOND TRUST SERVICES CORPORATION,
as Bond Registrar
Authorized Representative
A-4
4827-5897-0560\2
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to the applicable laws or regulations:
TEN COM --as tenants in common UTMA ................. as Custodian for ..................
(Cult) (Minor)
TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act ...........................
(State)
JT TEN --as joint tenants with right of survivorship and not as tenants in common
Additional abbreviations may also be used.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and does hereby irrevocably
constitute and appoint attorney to transfer the said Bond on the books
kept for registration of the within Bond, with full power of substitution in the premises.
Dated:
NOTICE: The assignor's signature to this assignment must
correspond with the name as it appears upon the face of the within
Bond in every particular, without alteration or enlargement or any
change whatsoever.
Signature Guaranteed:
Signature(s) must be guaranteed by an "eligible guarantor
institution" meeting the requirements of the Registrar,
which requirements include membership or participation
in STAMP or such other "signature guaranty program" as
may be determined by the Registrar in addition to or in
substitution for STAMP, all in accordance with the
Securities Exchange Act of 1934, as amended.
Please insert social security or other identifying number of assignee:
A-5
4827-5897-0560\2
Exhibit B
PROJECTED TAX LEVIES AND ASSESSMENTS
[TO COME]
4827-5897-0560\2
CERTIFICATE OF COUNTY AUDITOR
AS TO REGISTRATION AND TAX LEVY
I, the undersigned, being the duly qualified and acting County Auditor of McLeod County,
Minnesota, hereby certify that there has been filed in my office a certified copy of a resolution
adopted July 14, 2020, by the City Council of the City of Hutchinson, Minnesota, setting forth the
form and details of an issue of $[PAR] General Obligation Improvement Bonds, Series 2020A,
dated as of August 6, 2020, and levying taxes for the payment thereof.
I further certify that the bond issue has been entered on my bond register and the tax
required by law for payment of the Bonds has been levied and filed, as required by Minnesota
Statutes, Sections 475.61 to 475.63.
WITNESS my hand and official seal this day of , 2020.
McLeod County Auditor
(SEAL)
4827-5897-0560\2
HUTCHINSON CITY COUNCIL Ci=y�f
Request for Board Action 79 =-W
Agenda Item: Ordinance 20-818 - Extending Emergency Declaration to 8-11-20
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 7/14/2020
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Because of the continuing situation surrounding the Covid-19 pandemic, the Mayor issued his second emergency
declaration on June 15, 2020, and the ordinance supporting the declaration of the emergency was approved at a
special Council meeting on June 18, 2020. The time period set out in those documents for the state of emergency
runs through July 14, 2020. Because of the chance of an increased number of Covid-19 cases in the community and
so that the City can remain eligible for any type of State and Federal assistance dollars, staff is recommending that
the state of emergency due to Covid-19 be extended through August 11, 2020.
BOARD ACTION REQUESTED:
Approval of Ordinance 20-818 extending the declaration of a local emergency until August 11, 2020.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: n/a
Remaining Cost: $ 0.00 Funding Source: n/a
ORDINANCE NUMBER 20-818
EXTENSION OF LOCAL EMERGENCY THROUGH AUGUST 11, 2020
CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the Mayor of the City of Hutchinson, Minnesota (" Mayor") declared an
emergency to exist in the City of Hutchinson, Minnesota, (" City") effective 4:30 PM on June
15, 2020, upon signing Declaration 2020 — 02 ("Declaration"); and,
WHEREAS, Minnesota Statute Section 12.29 authorizes the Mayor to declare the existence of
the emergency, invoke necessary portions of the Emergency Operations Plans and Pandemic
Response Plan, and authorizes aid and services in accordance with inter urisdictional
agreements. In order for the Declaration of the emergency to continue beyond three days the City
Council of the City of Hutchinson, Minnesota ("City Council") must consent to the Declaration;
and,
WHEREAS, the City Council convened at a special meeting of the City Council at 8:30 AM on
June 18, 2020, and considered formal action to consent to the Mayor's Declaration and related
actions; and,
WHEREAS, the City Council adopted Ordinance 20 — 817 consenting to the Mayor's
Declaration of a local emergency on June 15, 2020; and,
WHEREAS, Ordinance 20 — 817 is effective through July 14, 2020; and,
WHEREAS, City Charter Section 3.06 allows the immediate adoption of an Ordinance when
necessary for the immediate preservation of the public peace, health, morals, safety or welfare of
the City; and
WHEREAS, City Charter Section 3.05 waives the notice requirements prior to adopting an
emergency Ordinance; and,
WHEREAS, the City Council finds that the Covid -19 situation is an emergency and poses a
threat to the health, safety, and welfare of the citizens of Hutchinson and may affect the
provision and delivery of City services as result of the emergency; and,
WHEREAS, the City Council finds that the emergency poses a risk to the public health of the
community if not addressed; and,
WHEREAS, the expiration date of ordinance 20 — 817 is July 14, 2020, and the effects on the
community and conditions which led to the original Emergency Declaration are expected to
continue past that expiration date.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA, DOES HEREBY ORDAIN:
Section 1. The City continues to face a threat to public health resulting from the novel
coronavirus and the resulting Covid — 19 disease and pandemic.
Section 2. This Ordinance hereby continues the operationalization of the city's Emergency
Operation Plans and the Pandemic Response Plan invoked by Ordinance 20 — 817.
Section 3. To the extent normal state laws and city policies and procedures impede an efficient
response or compliance with the Federal and State directives and recommendations, the City
Administrator, and the Emergency Operations Manager, and their designees are hereby
authorized to suspend compliance with those laws, policies, and procedures as authorized by the
Governor's Emergency Executive Order 20 — 01 and Minnesota Statutes Sections 12.32 and
12.37 as well as to execute any and all of the provisions of the Hutchinson Emergency
Declaration, Ordinance 20 — 817.
Section 4. This Ordinance authorizes all meetings of the City Council and city commissions,
boards, authorities, and related subsidiary entities and committees to conduct their meetings by
electronic means as authorized by Minnesota Statutes, Section 13D .021, and specifically
authorizes telephonic meetings because such in — person meetings are not practical or prudent
due to the Covid — 19 health pandemic and related declared emergency so long as such meetings
are consistent with the requirements of Minnesota Statutes Section 13 D .021 through August 11,
2020, unless rescinded earlier by official action of the City Council.
Section 5. This Ordinance was adopted by at least 4 members of the City Council as required by
section 3.06 of the City Charter.
Section 6. This Ordinance shall take effect immediately upon passage as permitted by section
3.09 of the City Charter.
Section 7. The City Administrator is authorized and directed to file and to post notice of this
Ordinance and any emergency regulations as authorized required by State law, City Charter, and
City Code.
Adopted this 14th day of July, 2020.
Mayor
Attest:
City Administrator
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, May 27, 2020
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora;
Brenda Parsley with Conway, Deuth & Schmiesing Audit Firm
Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Morrow, second by Commissioner Cheney to approve the
Consent Agenda. Motion carried unanimously.
3. Approve 2019 Financial Audit — Presentation by Brenda Parsley
Brenda Parsley with Conway, Deuth & Schmiesing audit firm presented the 2019
Hutchinson Utilities Commission independent audit report. Ms. Parsley stated that
the audit was conducted in accordance with the Generally Accepted Auditing
Standards and Government Auditing Standards. The financial statements of the
Commission are presented fairly in the firms' opinion. Ms. Parsley reviewed the
Statement of Net Position. Assets and liabilities both decreased in 2019. Overall
Net Position did increase in 2019, which is the trend the last several years. Ms.
Parsley reviewed the Cash and Investment Balances.
Electric Division Operating Revenues and Expenses both decreased in 2019.
Natural Gas Division Operating Revenues decreased with Operating Expenses
increasing in 2019.
Ms. Parsley summarized the Communications portion of the report and the general
recommendations, which consist of cross -training and capital asset accounting
which have been recommended in past years. The third recommendation relates to
GASB 95. Due to. COVID-19, there has been a delayed implementation of certain
GASB's by 18 months — 2 years, which includes the lease standard. This is
something to keep in mind for the future that all leases need to be added to the
financial statements.
Commissioner Hanson inquired about a prior period adjustment on the balance
sheet in 2018. Ms. Parsley noted it was for post -employment benefits.
GM Carter reviewed the Revenue per KWH slide and Revenue per MCF slide of the
presentation. These slides are showing that the glide paths the Commission put in
place a couple of years ago are indeed doing what the intent was. GM Carter also
noted conversation points regarding the glide paths will need to be discussed this
summer.
GM Carter noted that IT costs increased due to the SCADA system and by placing
RTUs out in the field to start transitioning HUC to an updated software system.
Additional increases were Boiler and Property insurance. Overall, operationally if
labor, IT and insurance is removed, HUC is running flat or at a decrease in some
cases.
Motion by Commissioner Hanson, second by Commissioner Wendorff to approve
the 2019 Financial Audit. Motion carried unanimously.
4. Approve Financial Statements
Mr. Martig presented the Financial Statements. Natural Gas Division April 2020 is
very similar to April 2019 but continues to remain below 2019 levels due to a warmer
2020 1st quarter compared to 2019. Electric Division net loss increased by $197k
mostly due to decreased revenues. Residential class usage increased with
commercial classes decreasing. More than half the decrease in revenue can be
attributed to no power cost adjustment in 2020 compared to the power cost
adjustment bringing in an additional $105k in 2019.
GM Carter reviewed the residential and commercial loads along with the A/R
balances. Discussions were held on the loads and the options customers have
regarding payment of bills. Staff will continue to monitor the loads along with the
A/R balances.
Motion by Commissioner Cheney, second by Commissioner Morrow to approve the
financial statements. Motion carried unanimously.
5. Open Forum
6. Communication
a. City Administrator — Matthew Jaunich — Absent
b. Divisions
i. Dan Lang, Engineering Services Manager — Absent
ii. Dave Hunstad, Electric Transmission/Distribution Manager —Absent
iii. Randy Blake, Production Manager — Absent
iv. John Webster, Natural Gas Division Director — Absent
v. Jared Martig, Financial Manager-
1. Fixed Assets module is now live. Continuing to work on the Purchasing
module.
c. Human Resources - Brenda Ewing — Absent
d. Legal — Marc Sebora —
Nothing to report
e. General Manager — Jeremy Carter
i. Reviewed the Power Supply Mix for 2019
2
ii. Transformer bid update. Bid opening was today. Staff and CE Power will
review all the bid specifications. After review of the bids, Staff will come to
the Board with CE Power's recommendation. Conversations were held on
the lead times of the transformers.
iii. Reviewed the return to work guidelines for HUC. As of June 1, HUC will be
moving from the Orange Phase down to Green Phase. All employees will
return back to work, however there will still be no congregation of employees.
Alternative Work Schedule Request Forms were provided to vulnerable
employees if needed. Lobby will continue to be closed -until July 6, but may
reopen sooner if needed.
Discussions were held on any feedback that has been received by the
employees along with the impact to HUC due to the pandemic.
7. Policies
a. Review Policies
i. Section 5 of Exempt Handbook
ii. Section 5 of Non -Exempt Handbook
No changes recommended at this time.
b. Approve Changes
No changes recommended at this time.
8. Unfinished Business
9. New Business
a. None
Commissioner Hanson spoke of the Glide Paths and the internal review.
Conversations were held on when the review needs to be presented to the
Council. GM Carter will present an internal review at the July Board meeting.
10. Adjourn
There being no further business, a motion by Commissioner Hanson, second by
Commissioner Cheney to adjourn the meeting at 3:43p.m. Motion carried
unanimously.
oe
Robert Wendorff, Sec
ATTEST: ��, 6 Kd=, —,
on Martin z, reside
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 07/01/20
Re: Liquor Hutch Sales January —June 2020
Year to Date Sales:
2019
$2,967,442
Liquor $1,018,568
Beer $1,453,186
Wine $ 431,566
2020 Change
$3,675,247 23.9% Increase
$1,255,844 23.3% increase (+ $237,276)
$1,815,242 25.0%increase (+$362,056)
$ 520,455 20.6%increase (+$ 88,889)
Year to Date Gross Profit Dollars:
$758,641
$910,000
20.0% increase
Year to Date Customer Count:
117,219
123,677
5.5% increase
Average Sale per Customer:
$25.31
$29.72
$4.41 increase
Gross Profit Percentage:
25.57%
24.78%
0.79% decrease
(Note: Increase in
Beer sales at a lower GP% creates overall
lower GP%)
Net Profits: $216,153 $347,024 + $130,871
(Note: June Net Profits not yet available —
above increase reflects profits through 05/31/19 compared to 05/31/20)
Store Activity Highlights:
Due to COVID 19 guidelines, no employee training sessions, store events or in store Castings have been held
during the second quarter of 2020.
Further details of all statistics have been provided to the Administrative Department. Please feel free to
contact me with any questions or requests for additional data.