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cp04-14-2009 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 2009 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Vineyard United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF MARCH 24, 2009 Action - Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een e egate tot e CityAdministrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2009 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 26, 2009 3. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM MARCH 2, 2009 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13554 — RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT #12 OF THE CITY OF HUTCHINSON 2. RESOLUTION NO. 13555 - RESOLUTION REVOKING MUNICIPAL STATE AID STREET (MCLEOD AVENUE /SIXTH AVENUE) 3. ORDINANCE NO. 09 -0525 — AN ORDINANCE AUTHORIZING THE TRANSFER OF MUNICIPALLY -OWNED REAL PROPERTY TO HUTCHINSON HEALTH CARE (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 09-0526 —AN ORDINANCE REZONING ENERGY PARK PROPERTY FROM R- I (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL) SUBMITTED BY THE HUTCHINSON EDA AND HACKBARTHS (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 09-0527 — AN ORDINANCE REZONING 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL ) TO I -I (LIGHT INDUSTRIAL) FOR INDUSTRIAL USE REQUESTED BY TOM DAGGETT, PROPERTY OWNER (SECOND READING AND ADOPTION) 6. ORDINANCE NO. 09 -0528 — AN ORDINANCE AMENDING SECTION 154.071 OF THE CITY CODE ADDING PERMITTED USES TO THE GATEWAY DISTRICT (SECOND READING AND ADOPTION) (c) ON -SALE 3.2 MALT LIQUOR LICENSE RENEWALS CITY COUNCIL AGENDA —APRIL 14, 2009 • HUTCHINSON HUSKIES BASEBALL ASSOCIATION • SKY VENTURES (PIZZA HUT) (d) OFF -SALE 3.2 MALT LIQUOR LICENSE RENEWALS • COBORN'S INC — CASHWISE • SPEEDWAY SUPERAMERICA • ERICKSON'S DIVERSIFIED CORPORATION (ECONO FOODS) • CATTOOR OIL COMPANY — SINCLAIR GAS STATION • WALMART SUPERCENTER (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MINNESOTA GOOD SAM CLUB ON MAY 23, 2009 (f) CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR UNITED STATES POLICE CANINE ASSOCIATION ON JULY 20, 2009 (g) CITY OF HUTCHINSON WEB PAGE STATISTICS SUMMARY (h) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR SUSTAINABLE FARMING ASSOCIATION OF MINNESOTA ON AUGUST 15, 2009 (i) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR BETTY JODZIO TO OPERATE A HOT DOG AND BEVERAGE CART IN VARIOUS LOCATIONS THROUGHOUT THE CITY (j) CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR FOUNDATION FOR CHALLENGED CHILDREN ON MAY 16, 2009 (k) REAPPOINTMENT OF YVONNE JOHNSON AND ROGER VACEK TO THE PUBLIC LIBRARY BOARD TO APRIL 2012 (1) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 1 — LETTING NO. I, PROJECT NO. 08 -05 (2008 PAVEMENT MANAGEMENT PROGRAM PHASE 2) - CHANGE ORDER NO. 1 —LETTING NO. 2, PROJECT NO. 08 -02A (NORTHEAST TRUNK STORM SEWER PHASE 2) (m) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 67`h ANNUAL HUTCHINSON JAYCEE WATER CARNIVAL FOR JUNE 15 — 21, 2009 (n) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. (a) PUBLIC HEARING FOR 2009 PAVEMENT MANAGEMENT PROGRAM PHASE 2 — LETTING NO. 4, PROJECT NO. 09 -04 (ELM STREET & 10 AVENUE) —CONSIDER ORDERING IMPROVEMENT, APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action — Motion to reject — Motion to approve (b) PUBLIC HEARING FOR 2009 PAVEMENT MANAGEMENT PROGRAM — PHASE 1— LETTING NO. 3, PROJECT NO. 09 -03 (314 COLLEGE AVENUE NE) — CONSIDER ORDERING IMPROVEMENT CITY COUNCIL AGENDA APRIL 14, 2009 Action — Motion to reject — Motion to approve (c) ASSESSMENT HEARING FOR SA- 5090 -2009 PAVEMENT MANAGEDONT PROGRAM — PHASE I — LETTING NO. 3, PROJECT NO. 09 -03 (MCLEOD AVENUE & 6 AVENUE) — CONSIDER ADOPTING ASSESSMENT, ACCEPTING BID & AWARDING CONTRACT Action — Motion to reject — Motion to approve (d) PUBLIC HEARING TO CONSIDER A PETITION FOR ANNEXATION BY ORDINANCE REQUESTED BY MCLEOD COUNTY TO AN 5.97 ACRES INTO THE CITY FROM HASSAN VALLEY TOWNSHIP LOCATED AT 1105 5 AVENUE SE Action — Motion to reject — Motion to approve (e) PUBLIC HEARING FOR GRANTING OF A BUSINSS SUBSIDY AND TO PROVIDE CITIZEN NOTIFICATION PRIOR TO SUBMITTING AN APPLICATION TO THE MINNESOTA INVESTMENT FUND Action — Motion to reject — Motion to approve 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise pot icy. A ways oo ing toward t e unre, not monitoring past) (a) VOICE OVER INTERNET PROTOCOL PROJECT UPDATE — TOM KLOSS Action - 9. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 09 -0524 - AN ORDINANCE REVISING SECTION 31.20 — ORGANIZATION AND APPOINTMENT (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION — TABLED FROM MARCH 10, 2009) Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO ADDRESS GOVERNANCE PROCESS Action — Motion to reject — Motion to approve 10. NEW BUSINESS (a) REVIEW OF INVOLUNTARY SEVERANCE PROGRAM Action - (b) DISCUSSION OF CITY ENERGY CONSERVATION EFFORTS AND MEASUREMENTS — JOHN PAULSON, ENVIRONMENTAL SPECIALIST Action — (c) DISCUSSION OF PREPARING A RESOLUTION IN SUPPORT OF A LOCAL CITY SALES TAX OPTION —STEVE COOK Action - (d) CONSIDERATION FOR APPROVAL OF RESCHEDULING CITY COUNCIL WORKSHOPS FOR THE CITY COUNCIL AGENDA —APRIL 14, 2009 WATER/WASTEWATER RATE STUDY PROCESS Action — Motion to reject — Motion to approve (e) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS (2010 BUDGET PARAMETERS AND VACANT/NUISANCE HOUSING ORDINANCE) Action — Motion to reject — Motion to approve IL GOVERNANCE (Purpose. to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) LIQUOR HUTCH FINANCIAL REPORT FOR MARCH 2009 12. MISCELLANEOUS 13. ADJOURN 4 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 2009 1. CALL TO ORDER — 5:30 P.M. Mayor Cook called the meeting to order. Members present were Jim Haugen, Eric Yost and Chad Czmowski. Member absent was Bill Arndt. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Jamie Emans, 885 Hwy 7 West, presented before the Council. Mr. Emans explained that he is asking that the Council reconsider issues related to property he owns at 465 School Road North. This issue pertains to a water pipe that required repair. Mr. Emans noted that he was informed at the beginning of the Council meeting on February 24, 2009, at which John Olson, Public Works Manager, informed him that the City was not required to locate the pipe and, thus, did not do so. Mr. Emans stated that he accepted that he was responsible for the bill and left the meeting. Mr. Emans then viewed the remainder of the Council meeting, at which the end of the meeting, John Olson then informed the Council that the pipe had been located. John Olson, Public Works Manager, stated that during the Council meeting he received a telephone call from one of his employees that informed him that the pipe had been attempted to be located however no conductivity was found. Mr. Emans then asked for clarification on the process of collecting payment for the repair. Staff noted that the policy and ordinance are being reviewed to provide a lesser strain on property owners. Discussion was held as to ideas on how the policy /ordinance could be crafted. 5. MINUTES (a) REGULAR MEETING OF MARCH 10, 2009 (b) BID OPENING MINUTES OF MARCH 17, 2009 (6T" /MCLEOD AVENUE) Motion by Czmowski, second by Yost, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT GENDA ( Purpose: onl yforitemsrequiring Councilapprovalbyexternalentitiesthatwouldotherwise ave een 374--- gate tat e City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2009 2. HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM DECEMBER 17, 2008 3. HUTCHINSON PLANNING COMMISSION MINUTES FROM FEBRUARY 17, 2009 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 17, 2009 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13547 — RESOLUTION CALLING FOR A PUBLIC HEARING ON THE GRANTING OF A BUSINESS SUBSIDY AND TO PROVIDE CITIZEN NOTIFICATION PRIOR TO SUBMITTING AN APPLICATION TO THE MINNESOTA INVESTMENT FUND 5 (4 CITY COUNCIL MINUTES —MARCH 24, 2009 (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT AMENDMENT TO REVISE THE APPROVED PARKING AREA FOR THE CAR DETAILING BUSINESS AT 205 MONROE STREET SE IN THE INDUSTRIAL /COMMERCIAL DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13542) 2. CONSIDERATION OF VARIANCE TO ALLOW FRONT SETBACK LESS THAN FIVE FEET FOR A. ENCE, SIGN AND DECORATIVE PIERS ON HUTCHINSON UTILITIES PROPERTY AT 44 — 4 { AVENUE NE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13543) 3. CONSIDERATION OF CONDITIONAL USE PERMIT, SITE PLAN AND SETBACK VARIANCE FOR AN ADDITION TO FAITH LUTHERAN CHURCH AT 335 MAIN STREET SOUTH IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13544) 4. CONSIDERATION OF PRELIMINARY PLAT OF ENERGY PARK NORTH AND A REZONING FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL), SUBMITTED BY THE HUTCHINSON EDA AND HACKBARTHS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13545 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0526 FOR APRIL 14, 2009) 5. CONSIDERATION OF REZONING OF 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL) TO I -1 (LIGHT INDUSTRIAL) FOR INDUSTRIAL USE REQUESTED BY TOM DAGGETT, PROPERTY OWNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13546 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0527 FOR APRIL 14, 2009) 6. CONSIDERATION OF AMENDMENT TO SECTION 154.071 OF THE CITY CODE ADDING PERMITTED USES TO THE GATEWAY DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0528 FOR APRIL 14, 2009) (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2009 PAVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT (LETTING NO. 3, PROJECT NO. 09 -03) - ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (e) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 6(c)4 was pulled for separate discussion Motion by Czmowski, second by Yost, to approve consent agenda with the exception of Item 6(c)4. Motion carried unanimously. Item 6(c)4 had further discussion. Rebecca Bowers, Planning/Zoning/Building Director, explained that revisions have been made to the plat related to street names. A revised Resolution has been distributed indicating the revised street names. Mayor Cook noted that the contract for deed indicates that two separate streets were identified, one as Hackbarth and the other as Benjamin, not a combined name as indicated on the revised Resolution. The street names could be changed with approval of the final plat. The Council concurred that 2'd Avenue SE will be Benjamin Avenue SE And and the other thoroughfare will be named Hackbarth Street as outlined in the contract for deed. Motion by Czmowski, second by Cook, to approve the street names being Hackbarth Street and Benjamin Avenue. Motion carved unanimously. 69- CITY COUNCIL MINUTES —MARCH 24, 2009 Mayor Cook noted that a short -term gambling license has been submitted by the VFW Auxiliary for an event on April 24, 2009. The gambling control board requires a 30 -day application submittal. Motion by Haugen, second by Czmowski, to approve short-term gambling license for VFW Post 906 Auxiliary on April 24, 2009. Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. (a) PUBLIC HEARING FOR ENERGY PARK IMPROVEMENTS PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 09 -01) — ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained the phasing of the project with the assessment hearing being scheduled for the April 28, 2009, City Council meeting. Mr. Exner explained that a comprehensive review has been completed of this area and future extended services have been identified. Motion by Haugen, second by Czmowski, to close public hearing. Motion carried unanimously. Mr. Exner explained the estimated cost of the project is $1.9 million. Mr. Exner then explained the estimated funding for the project, with $195,000 being assessable. Mayor Cook suggested using grant monies in place of assessable costs. Motion by Czmowski, second by Yost, to order improvement and ppreparation of plans and specifications and order advertisement for bids on Letting No. 1, Project NO. 09 -01. Motion carried unanimously. Miles Sepppelt, EDA Director, presented before the Council. Mr. Seppelt explained that during the grant process, he received notice that in order for the EDA to receive or be eligible for the $1 million grant, the City must own the property with no encumbrances. The property is currently being purchased via contract for deed. The intention is to close on this property by April 1, 2009, in order to move the process along. A resolution authorizing the purchase of the property has been drafted. Motion by Haugen, second by Yost, to approve Resolution No. 13552, authorizing the purchase of the Industrial Park land. Motion carried unanimously. 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. ways oo ing toward t e ture, not monitoring past) 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION OF RETIREMENT INCENTIVE PROGRAM Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that local government aid has been reduced and it is speculated that even larger reductions will be made in 2010 and beyond. In response to that, staff has designed a retirement incentive program for eligible employees to consider. Mankato's, Waseca's and Litchfield's retirement incentive programs were reviewed as part of staff's research. An incentive program was designed in 2003 when the City was facing a similar situation. The program being considered today includes additional health insurance coverage. Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing reviewed the formula that was used in 2003 when developing the voluntary retirement incentive program. This formula included: one week of pay for each year of employment, up to a $20,000 maximum payment; one week of the dollar equivalent of the employer provided health and dental premium for each year of employment and an additional payout of 1/3 of sick leave accrual over 240 hours. The criteria set in 2003 included employees 5(s� CITY COUNCIL MINUTES —MARCH 24, 2009 that met age and service requirements in order to draw PERA, have 20 years continuous years of service and had to retire between May 1, 2003, and January 1, 2004. The package being considered today is similar to the one in 2003, however includes the dollar equivalent of an additional six months of the employer provided health and dental premium for full time employees only. The eligibility criteria recommended for the Council to consider was as follows: meet age and service requirements necessary to collect a pension benefit from PERA; have at least 20 years of service with the City; and retire by June 30, 2009. The funding for the additional insurance benefit will come from the self - insurance fund balance. General discussion was then held regarding an involuntary termination program. Mr. Plotz noted that the involuntary program being considered this year will more than likely not mirror the program offered in 2003. Mayor Cook expressed that he feels the retirement incentive program being proposed is fair and should be enticing to employees. Discussion was held as to how the involuntary program could be designed. Option #5 indicated in the packet materials was thought of by the Council as the best option for an involuntary program. It was noted that whatever package is offered to an involuntary group will be significantly less than what is offered to the voluntary group. Staff will provide an involuntary termination program for the Council to consider at a future meeting. Motion by Czmowski, second by Cook, to approve the voluntary retirement incentive program as presented noting that a proposal will be submitted at a later date for an involuntary program. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 09 -0525 — AN ORDINANCE AUTIiORIZING THE TRANSFER OF MUNICIPALLY -OWNED REAL PROPERTY TO HUTCHINSON HEAL TH CARE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 14, 2009) Marc Sebora, City Attorney, explained to the Council that the City Charter requires that any time city property is disposed of, it requires the passage of an ordinance. Mr. Sebora noted that Hutchinson Health Care has purchased a piece of property in order to build a senior housing campus. In order to continue with the expansion plans, Hutchinson Health Care is requesting that the property be transferred into the name of Hutchinson Health Care as it was originally purchased by the City of Hutchinson. Motion by Haugen, second by Cook, to waive first reading and set second reading and adoption of Ordinance No. 09 -0525 for April 14, 2009. Motion carried unanimously. Mary Ellen Wells and Cary Linder of Hutchinson Health Care provided an update to the Council on the senior housing campus protect. The intention is to be breaking ground this fall. (c) DISCUSSION OF THE STRUCTURE AND PURPOSE OF THE RESOURCE ALLOCATION COMMITTEE Gary Plotz, City Administrator, provided an update to the Council on how the resource allocation committee was commenced. Mr. Plotz noted that in 2003 the current city engineer had recommended putting together such a committee to review long -term bonding projects. Since that time, the subjects brought before the committee have expanded. In 2003, Council Member Arndt showed interest in serving on the committee. Then in 2006, Mayor Cook showed interest as well as serving on the committee. This committee has served as an ad hoc committee. Mr. Plotz noted that the committee serves well for both staff and Council. It was suggested that perhaps the committee should become more formal with term limits and a mission statement attached to it. Mayor Cook suggested perhaps also that Council Members rotate on an annual basis to certain boards and commissions such as the school district does. Kent Exner spoke about the importance of the Resource Allocation Committee. John Olson, Public Works Manager, informed the Council that when John Rodeberg, former City Engineer, CITY COUNCIL MINUTE'S —MARCH 24, 2009 left employment, it was suggested that the Resource Allocation Committee become a source more relied upon. The Council directed City Attorney Sebora to draft a resolution formalizing the make up of the Resource Allocation Committee. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO ADDRESS GOVERNANCE PROCESS Policy Governance consultant, Stacy Sjogren's, contract terminates March 31, 2009, and it has been suggested that two four hour workshops be held to wrap up loose ends pertaining to Policy Governance. Motion by Czmowski, second by Cook, to table this item until Council Member Arndt returns. Motion carried unanimously. 11. GOVERNANCE (Purpose: toassesspastorganizationa !performance, developpolicy that guides the organization and Council an manage the logistics of the Council. May include monitoring reports, pollicy development and governance process items.) (a) CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2009 (b) CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2009 No action necessary. (c) DISCUSSION OF GRANT POLICY Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that in September 2006, the Council adopted a policy noting that grant applications that were $15,000 or less did not need to come before the Council for approval. Discussion was held as to whether or not the value should be changed and match the purchasing authority amount which is currently $50,000. Mayor Cook felt this option would be acceptable if it was a one -time obligation with no further obligations. Some Council Members felt that the policy could remain as written. Motion by Czmowski, second by Haugen, to leave the grant policy as written. Motion carried unanimously. (d) DISCUSSION OF EXECUTIVE LIMITATION POLICY 2.3 — FINANCIAL CONDITION AND ACTIVITIES AND CITY OF HUTCHINSON POLICY 1.11- PURCHASING Gary Plotz, City Administrator, asked that the Council consider whether or not they wish to have the City Administrator's spending authority remain at $50,000. Statutory cities have a spending limit of $20,000 for Council - Manager plan cities. Mayor Cook noted that he has no issue with the City Administrator having a spending authority of $50,000. Discussion was held as to how numbers can fluctuate within a given budget, however the bottom line remains the same. Suggestions were made to include language noting that unbudgeted items have to come to the Council for approval. 12. MISCELLANEOUS Jim Haugen— Haugen congratulated Miles Seppelt, EDA Director, on grant securements for the Industrial Park. He also thanked the 17 board/commission members that attended the policy governance session last week. Gary Plotz — Mr. Plotz reviewed a session held with the McLeod for Tomorrow group. A county -wide auction is going to be held this spring. Mr. Plotz also noted that it has been suggested that City Administrators /Clerks county -wide meet on a quarterly basis. 5L �) CITY COUNCIL MINUTES —MARCH 24, 2009 Kent Exner — Mr. Exner noted that federal monies will be received to extend Edmonton Avenue in 2011. However, this will require funding to extend Market Street which will intersect Edmonton Avenue. Also, Mr. Exner noted that water is flowing at the dam and everything appears to be working accordingly. The trail has been closed under the bridge. Mayor Cook — Mayor Cook reminded everyone about the census meeting being held this Thursday evening at 6:30 p.m, in the Council Chambers. Mayor Cook noted the importance of an accurate census count. Mayor Cook also thanked the County Assessor for the Letter to the Editor she wrote in the Hutchinson Leader explained how valuations are computed. 13. ADJOURN Motion by Yost, second by Czmowski, to adjourn at 8:15 p.m. Motion carried unanimously. 5C� To: Citizens of the Hutchinson Fire District, Mayor and City Council Members From: Brad Emans, Fire Chief Date: 04/01/09 Re: Monthly Update on Activities of the Fire Department Fire Department Response: The fire department responded to 34 calls for service in the month of March. Fire Officer Only Response: A "fire officer only" responded to 9 calls in March, saving the Hutchinson Fire District the cost of a "general' alarm estimated at $ 1,512.00 and more importantly, it kept our firefighters on their full timejob an additional 135 hours! Response Time (First Emergency Vehicle Out of the Door): March — 4 minutes 40 seconds Example of a Few of the Calls: • The FD responded to an apartment building alarm in the southwest part of the city, burnt food caused the alarm. The fire department used ventilation procedures to clear the smoke; • The FD responded to an alarm at an apartment building in the northwest part of the city, a hot pan burned the counter filling the unit with smoke. The fire department used ventilation procedures to clear the smoke; • The FD responded to a gas leak in an apartment building in the northwest part of the city, the fire department evacuated the building and located a leaking gas pipe in the furnace room; • The FD responded to an alarm in an apartment building in the northwest part of the city, a clothes dryer problem filled the laundry room and hallway with smoke. The fire department checked for extension, and used ventilation procedures to clear the smoke; • The FD responded to a single family residence structure fire in the southwest part of the city. The fire was contained to the garage. The cause of the fire was determined to be an electrical cord; Breakdown of the Calls for the Month: City: Residential 5 Commercial/Industrial 4 Multi- family 3 School 2 Carton Monoxide 0 Hazardous Material 5 Vehicle 0 Rescue 1 Medical 3 Grass 0 Sky -Warn 0 Good Will 0 Mutual Aid 0 Rural: Structure Fires 1 Arson 0 Rescue 2 Grass Type 0 Medical 8 Residential 1 Farm Building 0 Hazardous Material 0 Carbon Monoxide 0 Vehicle 0 Commercial/Industrial 0 Good Will 0 Mutual Aid 0 Structure Fires 0 Arson 0 Training: • The FD continued to perfect the new response procedure, the procedure will improve response and ultimately save the taxpayers money; • The FD completed the ice rescue hands -on portion toward certification; • The FD trained on some basic firefighter skills such as hydrant hook -up, ventilation, hose advancement, and packing hose; Fire Prevention I Public Relations: • The FD conducted a basic fire education class for "Kids Junction" pre - school; • The FD conducted a fire extinguisher class for Hansen Gravel employees; • The FD conducted a general fire education class for the following McLeod Treatment facilities: 1. Franklin House 2. Sheppard House Other Information: Number of calls that required more than one engine, one IC, and four firefighters for the month: 10 Estimated dollars lost to fire for the month: $25,200.00 Estimated dollars saved for the month: $7,080,000.00 • Page 2 ('0 (a) � Hutchinson Public Library Board Minutes Monday, January 26, 2009 VOst Members present: Roger Vacek, John Paulsen, Guy Stone, Abby Dahlquist, Yvonne Johnson, Eric JeFinsoft, and Mary Henke, Ex- Officio. Members absent: Janet Vacek. John welcomed Eric Yost, new city council representative to the Hutchinson Library Board and all board members introduced themselves. John called the meeting to order. In reviewing the minutes of December 15, 2008, Roger questioned the wording under Old Business: 1. Senior Proarammina: "to show movies as part of library programming for seniors. . ." Mary clarified that she will be getting a public performance license to facilitate this option. A motion to approve the minutes was made by Guy and seconded by Roger. PLS Report: Jack Sandburg provided Mary with summary notes (see attached) of the Ploneerland Library System meeting on January 22, 2009. Mary also briefly explained the PLS board function to Eric Yost, new board member. Old Business: 1. William Kent Krueger author visit on April 14 2009 Mystery writer who's popular with patrons. His novels are set in the Boundary Waters area. He will present at 7:00 p.m. and is willing to do an interview with the media. New Business: 1. Staff resignation of Linda Thompson /Replacement process. This is the Library Assistant III position which is an adult library position at the circulation desk. It was advertised In the Hutchinson Leader, Minnesota Job Bank, and posted in the library. A large number of applications were received. Many of the applicants had no library experience. Mary Is looking for someone with a customer service background, strong computer skills, possibly with a library background, and someone who can multitask and supervise other staff. It's a 17 hour a week position with no benefits. There are 3.95 employees in total at the library currently. Mary is the only fulltime person. 4 are students - after school and in the evening. Mary and Sherri will Interview 6-7 people. This position will be filled as soon as possible. If second interview are necessary, board members will participate. 2. Friends of the Library donation to PC replacement project. PC replacement is scheduled for 2010. Currently, we have 10 public and 4 staff computers with the hope of adding 4 more. The computers are purchased from a State of Minnesota contract. Each computer station will cost approximately $1000 to total approximately $18,000, Thus far, funding has been received from the Hutchinson Community Foundation ($3000) and Friends of the Library ($10,000). This money Is in a PC replacement fund at PLS earmarked for the HPL. Mary will be looking for additional funding from local and community sources for additional computer replacement funding. Currently, Mary has applied for a $5,000 grant from the Burich Family Foundation (Citizen Bonk /Connle Lambert) to cover the remainder of funds required. 3. State fundina challenges /Star Tribune Letter to the Editor. Mary highlighted and noted the article "Regional Library System Offers a Template for Cooperation" published 1/19/09 as a good overview of the excellent functionality of Minnesota's regional library system. The next meeting will be on Monday, February 23, 2009 @ 4:30 p.m. Roger made a motion to adjourn the meeting with Guy seconding the motion. The meeting was adjourned. Respectfully submitted, Yvonne Meyer Johnson, Co- Secretary t�L,k MINUTES Parks, Recreation & Community Education Advisory Board March 2, 2009 Members present were: Scott Scholl, Beth Hepola, Chad Czmowski, Mary Christensen, Mike Retterath, Jim Waldron, and Jay Bartholomew. Also present were John McRaith, Sara Witte, Dolf Moon and Karen McKay. The meeting was called to order at 5:15 pm. The minutes dated February 2, 2009 were approved as written. OLD BUSINESS Outdoor Ice — Plans are moving along for an outdoor ice rink that may be located near the west rink along Sunset Street Southwest. Funding and coordinating volunteers are the issues being discussed. It is hoped that there will be an outdoor ice rink next season. NEW BUSINESS Annual Report John McRaith, Recreation Services Coordinator reviewed accomplishments from 2008 including involvement with several parent run youth organization boards. Among those were the Girls Fastpitch Softball Association, the Youth Basketball Association and Hutchinson Junior League Baseball. The Wrestling Club registration took place through the PRCE Office as well. Participant registration for youth and adult activities remains stable. Sponsorship for the athletic fields at Roberts and Linden Parks as well as the volleyball and basketball courts in the Recreation Center have raised $20,000 through a five year commitment by local businesses. Those funds were used to provide shade tarps and irrigation at Roberts Park, new fencing at Linden Park and new flooring and scoreboards in the Rec Center Gym. Sara Witte, Parks Supervisor presented 2008 Accomplishments and 2009 Goals in the Parks Division. Landscaping in Fireman's and Eheim Parks near the dam was completed in '09 with the addition of over 5,000 plants, trees and shrubs. Windows will be installed and the east porch will be reconstructed this year in the Harrington/Merrill House. A major audit of the playground equipment was completed; six park signs will be replaced this year. River Song music festival will be in Masonic /West River Park in mid July. Dolf told the board that fees such as camping and shelter reservations haven't been adjusted in five years. At this time, with a hiring freeze on, there is no plan for a replacement of Lawrence Winter's position. Vehicle maintenance is done in -house since the dissipation of the City's Central Garage. Four Lawn mowers and two gators are leased, as are the weed whips and blowers. Leasing the equipment reduces the amount of down time when repairs and replacements are needed. The relationship with the school has been good. It allows the city and school to avoid duplication of services such as snow removal, lawn mowing and athletic field maintenance. Brochure - Hutchinson Area Health Care may be interested in sponsoring the PRCE brochure, which is published three times a year. There will be a meeting on Tuesday to discuss details. ADJOURNMENT - The meeting was adjourned at 6:20 pm to j I,ia%Y�infr, yFf>,l►'tf7�[ti;��l RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT #12 OF THE CITY OF HUTCHINSON WHEREAS, on June 30, 1997, the City of Hutchinson (the "City ") created its Tax Increment Financing District No.12 (the "District ") within its Municipal Development District No. 4 (the "Project "); and WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the district have been pledged have been paid in full defeased and all other costs of the Project have been paid; and WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177, subdivision 12 effective on January 1, 2007; and WHEREAS, the City desires by this resolution to cause the decertification of the District after which all property taxes generated within the District will be distributed in the same manner as all other property taxes. NOW THEREFORE, BE IT RESOLVED by the City Council that the City's staff shall take such action as is necessary to cause the County Auditor of McLeod County to decertify the District as a tax increment district and to no longer remit tax increment from the District to the City. ADOPTED by the City Council of the City of Hutchinson this 14th day of April, 2009 ATTEST: Gary D. Plotz City Administrator Steve W. Cook Mayor (006) 1 5 TO: Mayor and City Council Members FROM: Kent Exner, City Engineer RE: Resolution Revoking Municipal State Aid Street (McLeod /6th Avenue NE) DATE: April 14, 2009 As requested by the City Council, City staff has worked with Mn/DOT to revoke the Municipal State Aid Street (MSAS) designation on McLeod/66i Avenue NE from TH 15 (Main St.) to Bluff St. This will allow for the City to remove the truck route status from this roadway segment after the proposed 2009 Pavement Management Program Phase 1 project is completed this summer. Thus, the appropriate Resolution must be approved and submitted to Mn/DOT for their consideration. We recommend that the attached Resolution be approved. cc: Gary Plotz, City Administrator RESOLUTION NO. 13555 RESOLUTION REVOKING MUNICIPAL STATE AID STREETS WHEREAS, it appears to the City Council of the City of Hutchinson that the roads hereinafter described as Municipal State Aid Streets under the provisions of Minnesota Laws; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson that the roads described as follows, to -wit: McLeod Avenue NE — Main St/TH 15 to Prospect St (133- 112 -010) 6th Avenue NE — Prospect St to Bluff St /CSAH 7 (133- 112 -020) be, and hereby are, revoked as Municipal State Aid Streets of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted this 14th day of April, 2009. Steven W Cook, Mayor City of Hutchinson Gary D Plotz, City Administrator City of Hutchinson ORDINANCE NO. 09-0525 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: See attached Exhibit 'A for good and valuable consideration is hereby transferred and conveyed to Hutchinson Health Care together with all hereditaments and appurtenances belonging thereto. Section 2. The City hereby waives any time period of notice and right of first refusal it may have under its lease agreement with Hutchinson Health Care. Section 3. The City Administrator, Gary D. Plotz, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 4. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 14'h day of April, 2009. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator co(�)3 Exhibit A Beginning at the southeast corner of Section 7 Township 116 Range 29, thence west along the south line of said Section Seven (7), 2476 feet to a point marked by a stone set in the public road; which is 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence north 778.6 feet to a point marked by an iron pipe 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence East parallel to the south line of said Section Seven (7) 2377.1 feet to the center line of a public highway, known as the Hutchinson and Glencoe road; thence southeasterly along the center line of said road to the south line of Section Eight (8) Township One Hundred Sixteen (116) Range Twenty -nine (29); thence west along the south line of said Section Eight (8) 264 feet to the place of beginning, containing 45 acres, more or less, in the County of McLeod and State of Minnesota Excepting therefrom the following: That part of Lot 12 of Auditor's Plat of Section 7, Township 116 North, Range 29 West and that part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 116 North, Range 29 West described as follows: Commencing at the southeast corner of said Section 7; thence West, assumed bearing, along the south line of said Section 7, a distance of 475.56 feet; thence North 490.12 feet to the point of beginning of the land to be described; thence continuing North 288.48 feet to the north line of said Lot 12; thence East, along said north line, 383.32 feet to the center line of County Highway No. 25; thence southeasterly, along said center line, 317.70 feet to a point bearing East from the point of beginning; thence West 516.38 feet to the point of beginning. �q)3 PUBLICATION NO. ORDINANCE NO. 09 -0526 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE A 68 -ACRE PROPERTY FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL PARK), FOR THE HACKBARTH PROPERTY, LOCATED AT THE EAST END OF INDUSTRIAL BLVD., SOUTH OF LUCE LINE TRAIL AND NORTH OF WARRIOR MANUFACTURING THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone the property from R- 1 (Single Family Residential).to I -1 (Light Industrial Park) Section 2. That the property to be rezoned to I -1 (Light Industrial Park) is described as follows: That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described as: "The West half of the Northeast Quarter except the North 50 feet thereof; also excepting that part of the West Half of the Northeast Quarter of Section 5 lying south of Township Road; And, that part of the East half of the Northwest Quarter described as beginning at the Northeast corner of the said East half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of the Northwest Quarter; thence East 600 feet to the point of beginning, except the North 50 feet thereof, all in Section 5, Township 116 North, Range 29 West, subject to existing railroad right of way and existing highways and easements of record. Also excepting therefrom the following described tract of land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West half of and Section 5 described as beginning at the Northeast comer of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing east from the point of beginning; thence West a distance of 849.13 feet to the point of beginning, all located in McLeod County, Minnesota. AND EXCEPTING That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod County, Minnesota described as commencing at the Northeast comer of Lot 8 of the Auditor's Plat of the West half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continuing South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast comer of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 feet to the point of beginning." Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to the recorded plat thereof. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14th day of April, 2009. ATTEST: Gary D. Plotz, City Administrator Steven W. Cook, Mayor PUBLICATION NO. ORDINANCE NO. 09 -0527 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY AT 900 HWY 7 WEST FROM C -4 (FRINGE COMMERCIAL DISTRICT)TO I -1 (LIGHT INDUSTRIAL PARK) THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone the property located at 900 Hwy 7 West. from C-4 (Fringe Commercial) to I -1 (Light Industrial Park) Section 2. That the property to be rezoned to I -1 (Light Industrial) is described as follows: The east 396.00 feet of the following described parcel of land: That part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows: Commencing at the south quarter comer of said Section 36; thence north along the west line of said Southeast Quarter a distance of 487.08 feet to the northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the land to be described; thence easterly, deflecting to the right 77 degrees 49 minutes, along said northerly right of way line, a distance of 1056.54 feet; thence northerly, parallel with said west line of the Southeast Quarter, a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highway No. 7 and No. 22; thence southwesterly, along said southerly right of way line, to said west line of the Southeast Quarter; thence south , along said west line, a distance of 424.0 feet to the point of beginning. Except all that part thereof lying northerly of a line parallel with and 40.00 feet southerly of the southerly right of way line of said Minnesota Trunk Highway No. 22. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14's day of April, 2009. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor W �� PUBLICATION NO. ORDINANCE NO.09 -0528 AN ORDINANCE AMENDING CITY CODE CHAPTER 154; SECTION 154.071, ADDING PERMITTED USES IN THE GATEWAY (GT) DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to amend Chapter 154, Section 154.071, adding permitted uses in the GT (Gateway District). § 154.071 GT, GATEWAY DISTRICT. (A) Purpose. (1) The GT or gateway district regulations are designed and intended to promote commercial development along major thoroughfares which are characterized by high quality permanent construction, strong economic viability and a pleasing aesthetic appearance. The intent of these regulations is to improve the appearance of the entry points to the city in order to create a memorable and positive first impression on visitors to the city. The development of high quality commercial construction in the gateway areas of the city will establish the character and quality of the entire community. This section is based upon the 2001/2002 Comprehensive Plan Update. (2) Any building or structure within the gateway district shall be designed to promote the use and enjoyment of adjacent properties and be architecturally harmonious with the adjacent properties. (B) Permitted uses. TheFe afe no peniaittea uses ,.doh:., the GT ?_...-- - Every i l + r . ffmst folio . ththe a ea„ e.. fer nd ,. ali fy c nditia Al �ti r The following uses are permitted as regulated herein without special application requirements or conditions attached Highly similar uses not listed may be allowed upon the determination of the City Council. (1) Business and professional offices including corporate headquarters (2) Financial Institutions (without drive- throughs) (3) General retail sales; (4) Hotels and motels; (5) Restaurants and other eating and drinking establishments; (6) Personal and business services including but not limited to catering offices (without food served on -site) chiropractic offices employment agencies health and wellness services, interior decorating services medical care printing real estate offices, and dry cleaning/ tailors. (C) Conditional uses. The following uses are conditionally permitted in the GT gateway district. Every use, unless expressly exempt, must follow the review procedures for and qualify for a conditional use permit: (4-) Automobile sales (now and used) not ineludingwFeelang ef disffmR41ing; ()1 (24 Automobile service stations including gas stations gas stations with auto repair, and car washes; (3 ) Banks and swAngs and loans, Ordinance # 09 -0528 Section 154.071 Permitted Uses in GT April 14, 2009 Page 2 (2) Drive- through facilities, including but not limited to financial institutions convenience food• drug stores: coffee shops. u (4)-Boat and motorcycle sales and service (new and used), limited to showrooms only, with no outdoor sales display areas and no tto"nelu4ifig wrecking or dismantling; (4� (3) Bowling alleys and billiard parlors; La (6) Catalog and mail order services; (7) Clubs and ledges; (6) Entertainment facilities, including but not limited to: game and amusement arcades bowling, community convention centers /meeting halls cultural facilities clubs and lodges and theaters, but not including sexually oriented businesses Q (9) Convenience stores; (8) "Mortuaries/funeral homes; (12) Hotels and moguls; (13) Meeting h,.11... � (14) Motereyele sales and sepAee, not ineluding-ATeeldng or dismantling; �...� ..iwa.a- �xaxrs (15) Newsstands; (16) n _ eating (17) RestauFants and otheF and dfinking establishments; (18) 90fiffal Fetal! Sales; (19) Theaters; (91 Tire sales and automotive supply stores; (21) T T,.1.olste.... ..L..ps (10) lstfffeee padeng lots Parking structures or garages in conjunction with a principal use; and 11 Other commercial uses determined by the PlaFming Gemmission City Council to be of the same general character as the conditional uses above, and found not to be detrimental to existing uses and to the general public health, safety and welfare. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 14" day of April, 2009. Attest: Gary D. Plotz City Administrator Steven W. Cook Mayor 0Di rte . ;r 1 I I Hassan Street Southeast Hutchinson, MN 55350 (320)587 -5151 /Fm:(320)234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A22fication Type ❑ Short Term Date(s) %Fee: 00 Month/D /Year - Month/Day/Year Or Information S07 3& 1 ' jjaniiqzation -C�-5 ;Z -26+5 Name Phone Number j✓ �7 CAP v7 c if y✓ �* %r 53�y Address where reg lar meeting are held City State Zip Day and time of meetings? Is this organization organized under the laws of the State of Minnesota? - 'a'yes O no How long has the organization been in existence? 35 r'I now may members in the organization? Uo v C CC i What is the purpose of the organization? (a In whose custody will organization records be kept? 11 a to L4 jeK, °o k- Z /et7�c SeCrid't- Name —T— Phone Number ,21qq 70t4 WVE 5�- c/o cc; iyt') SYo3ol Address Ci State Zi �e� -Te,v s 7- Phone Number /J/4,k/ f o A1,-4 e Residence Address City State Zip Date of Birth: u 3� / oZ 3 / /g5S Place of Birth: S-r P er tnA) Month/day /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain: (0('e) City of Hutchinson Application for Bingo Gambling Devices License Page 1 of 3 Designated Gambling Manager uali ied under Minnesota Statute 329 . cri Tru Name Phone Nu er �� S Residence dress '�'fty State zip Date of Birth: Place of Birth: Month/day /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no If yes, explain: How long have you been a member of the organization? Game Information Location N I C C) G /' c� J Name ofYocatiioon where game will be p ed / / Phone Number C` e V / ri�V /I ✓le �TrM /c /i.)1/Sca't N S > �sd Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: /2 through %¢ L 3 '-.?o: cm AM Hours of the day gambling devices will be used: From c ei pM To /i7 O u Ph Maximum number of player: y,? ,�; .,.: f Will prizes be paid in money or merchandise? oney.- -l- merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes no If yes, will a charge be made for such refreshments? ❑ yes Game Information Location #2 x/ Z4, am o location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and /or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To pM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no e names on c u Name Title IjesidenceAddress city n State zip v /c' Name Title Residence Address City State zip (A-e) City of Hutchinson .Application for Bingo Gambling Devices License Page 3 of 3 Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information Inecessm, list additional names on se arate sheet me Title R� ence Address `' City State Zip - Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ' y no C Initial Authorized Officer � es ❑ no nial 1 declare that the information I have provided on this application is truthful, and I authorize the Zia Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. City Council ❑ approved ❑ denied Notes: Zo Z ^Date Date Ge� Ca Permit Fee: $30 (short term) Date Received: a - I Io9 I I I Hassan Street smthost Hutchinson, MN 55350 (320)581- 5151/17m:(320) 234.4240 City of Hutchinson APPLICATION FOR PARADE PERMIT All applications must be received at least 30 days before event in order to be considered organization Information 1 ri -ke A S Pn \.[r 6000e- 65SOLelb(in 13p?o-1.939 -3,Fi9 Organization Name Phone Number 115i55 Ml S141srt 1r am 55350 Organization Address city State zip Authorized Officer and Parade Chairman Information )p 1A yl 0 3,90 L -39qcl Officer Name Phone Number I I ct SS n1 S I yl ,r+- 1, r V11M 6eS3—�-)6 Residence Address City State Zip Parade Chairman Name Phone Number Residence Address city State zip Parade Information Parade Date: 7-or10' D`T Assembly Time: Co:_ 30 p,-,j Location and Description of Assembly Area: 1 i; c.�ci f u n i n ✓i F2✓1 IT" ssuu ZA- Starting Time of Parade: (O m Estimated Time of Parade: l.�yh, n ✓e1� Starting Point of Parade: Route of Parade Travel: GrA�, ti` On rP �mr✓i �1'hP Ua-fVn Pl Lyrn . )e -thin iyl (�li� �6J,r1 �s�. Lest on A;�n� t �� +o +� O n fit.. e Ending Point of Parade: C}�L -LPO0 ('D FAira c& n Approximate Number of Units, Animals, and Vehicles which will constitute Parade: 76- !e CAr S Type and Description of Animals and Vehicles: ?M (P. kci LkA k kA - Ca (P 6. `4 �,k ''��tl� r� L�anIS'' IPac+,nc Iii fU�I -l.e demJ Li+-`itit �� vt�_ Maximum Interval of Space to bc(vtainhWd Between Units: (ArL I -c" h Maximum Length of P'&- Minimum and Maximum Speed of Parade: ,Q 0 -30 MPH AA Portion of Street Width Traversed: 7 i2 eY ; c it in.Jl -r -.4 � (0 City ofHmthinron Application fm Para* Permit Page 1 of 2 The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ❑ yes ❑ no 4� Permit Apklication completed in full and sinned: Ives ❑ no 7 I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. / .1 - a -G -OC7 organization or parade chairman pare Police �1 approved ❑denied Notes. ) � C/ City ouncd ❑ approved ❑ denied Notes: U-0 McLEOD COUNTY SHERIFF'S OFFICE Law Enforcement, Corrections and Dispatch 801 10th Street East, Glencoe, MN 55336 (320) 864 -3134 Fax (320) 864 -5920 SCOTT REHMANN McLeod County Sheriff Tim Langenfeld Chief Deputy Outline of Events for the United States Police Canine Region 12 Field TrialsCapt. Dennis Johnson Sunday July 191h, 2009 Jail Administrator • Practice Fields Open 10:00- 4:00 at the McLeod County Fairgrounds, Hutchinson High school and the article field (TBA) • Registration 12:004:00 at the Host Hotel, Victorian Inn • Judges Meeting 3:00 -4:00 at Victorian Inn • Competitors Meeting 4:00 -5:00 at the Victorian Inn • Hog Roast for competitors and their family's 5:00 -6:00 Monday July 20`h, 2009 • Certification Events begin at 7:00am (6:00 if it going to he extremely hot that day) 1. Obedience: Roberts Park 2. Agility: McLeod County Fairgrounds 3. Suspect Search: Hutchinson High School 4. Article Search: TBD — depends on how well the grass grows All Events are free and open to the public to watch Usually the events run till 3:00, sometimes later depending on the weather /dogs • Meet your Local Hero's — 5:30- 7:00pm at the McLeod Co Fairgrounds 1. Hutchinson Fire department, Hutchinson Ambulance service, McLeod Co Sheriff s office, Hutchinson Police Department, State Patrol and the local National Guard will have vehicles and personal on hand to meet with the public. Possibly pass out stickers and items to the kids. • Parade of Lights, Sirens and Paws — 6:30pm — All participating agencies will line up at the Victorian Inn. They will go East on Hwy 7, south down Main St, West on Airport Rd to the Fairgrounds. • FREE Public K9 Demonstration/Show 7:00 -8:00 um — McLeod County Fairgrounds This will showcase the top dogs in each category from earlier that day. Also, a preview of the events on Tuesday will be shown, such as criminal apprehension, criminal apprehension with gun fire and handler protection. Included in the show will be a narcotic detection dog and possible an explosive detection dog. There will be a car chase scenario and a demonstration by the McLeod Co Sheriff s office Swat team. There will be possibly a helicopter landing from the National Guard. Tuesday July 21 ", 2009 • Certification Events start at 8:00 am 1. Criminal Apprehension: Hutchinson High School 2. Criminal Apprehension with gun fire and hander protection: Starting at 9:00am at Veteran's memorial Baseball field All Events are free and open to the public to watch All Events should be done by 3:00pm Banquet and Awards Dinner at 4:00/5:00 depending on what time the events finish. McLeod County An Equal Opportunity Employer ('(0 0 5 k r NNl TO: Mayor and City Council FROM: Tom Kloss, Director of Information Technology RE: Web Page Statistics DATE: April 14th, 2009 We have been working out minor issues and assembling data to be used as a monthly web site report to the City Council since the completion of the web site rewrites. Attached you will find a report comparing statistics from January and February on all seven web sites. We will include three months at a time on each monthly report to ensure the reports are legible. You can expect these reports at the second meeting of each month. There is additional information available in a full report which can be provided to you upon request. New Visitors/Returning Visitors This area gives us a full count/comparison to the number of new visitors versus those returning. The identity used to determine whether a visitor is new or returning is based on IP address and Web Cookies. Traffic Sources Traffic sources shows where a visitor came from prior to opening one of our pages. Referring Sites means a web site other than ours provided a link directly to our site. Search Engines refers to tools such as Google or Yahoo. Direct Traffic means the user typed in our address directly or used a bookmark to reach our site. Top Five Entrance Pages The top five Entrance pages refers to a page that was directly entered much like Direct Traffic above. As an example, refer to Top Five Entrance pages on the City of Hutchinson (Home Page) report for the month of February. Police.html shows 274 hits or 5.02% of total hits went directly to the Police Page bypassing the home page. This tells us they were looking for information on that page and had more than likely visited the page previously and book marked it. Top Five Exit Pages The top five Exit pages refers to the page the visitor was on when they left our web sites. As an example, refer to Top Five Exit pages on the City of Hutchinson (Home Page) report for the month of February. Job.html shows 451 hits or 8.27% of the total hits left our site from this page. This tells us the information the visitor was looking for was found on this page and therefore they left from this page. l!1 Top Ten Page Views On the City of Hutchinson report the graph will show the top ten pages that were viewed and how many hits each page had. Due to the number of pages in the City web site we can only display the top ten pages. For the other six web sites you will see all the pages within each site with a side by side comparison for the previous three months. Visitors Origin Report The Visitors Origin shows very generic summary of where visitors are connecting from. The full report gives us information to the City level. In February we had visitors from 44 different Countries. Connection Speeds The connection speed helps us determine at what speed visitors are connecting which helps us in designing our pages. col� New Visitors / Returning Visitor Jan - 5774 Hits Feb - 5456 Hits ci.hutchinson.mn.us /index.php ■ New Visitors 73.43% 4000 police.html ❑ Returning Visitors DSL 274-5.02% 3384 345 115 134-2.46% 3500 129-2.23% 14 i 3000 85-1.47% 104-1.91% 2390 77-1.33% 52-.95% Top Five Exit Pages `~ ° O 2500 ci.hutchinson.mn.us /index.php 2508 - 43.44% 2266 - 41.53% 2247 2205 451-8.27% police.html 278-4.81% 312-5.72% links.html 164-2.84% 149-2.73% 2000 161 -2.79% parkrec.html 136-2.49% brochure.html E ° 1500 Z 6 z 1000 500 0 Jan, 2009 Feb, 2009 Mar, 2009 �= Month = O Traffic Sources W Jan, 2009 - 5774 Hits � a ■ Feb, 2009 - 5456 Hits E M \ 7o.00 °% ° ° o �?� ❑ Mar, 2009 - 5662 Hits z "0 60.00% 4010 50.00% ° o 00 40.00% ` 0 30.00% O �= 20.00% _ 10.00% O i 0.00% E Referring Search Direct Traffic M Sites Engines z Web Site Analytics 5033 829 810 559 455 403 304 284 282 264 0 0 D D D o e e I 15,379 PAGE VIEWS - TOP 10 PAGES LISTED ❑January 1 -31, 2009 G� ♦�'•. op. QC). Ge) Gr i.. �5• �� .�N• ��'�••'' rat 4743 14,580 PAGE VIEWS - TOP 10 PAGES LISTED 5 4 839 669 5-91 475 360 273 267 254 249- , ♦Ge) ter' CO a�+ . ♦a� ��S! Go 15,597 PAGE VIEWS - TOP 10 PAGES LISTED 4817 925 875 fins 490 362 335 279 264 `C♦S ' \e ! p�♦ rah GG Top Five Entrance Pages Jan - 5774 Hits Feb - 5456 Hits ci.hutchinson.mn.us /index.php 4240 - 73.43% 3943 - 72.27% police.html 250-4.33% DSL 274-5.02% parkrec.html 158-2.74% 115 134-2.46% buricharena.html 129-2.23% 14 111 -2.03% job.html 85-1.47% 104-1.91% reccenter.html 77-1.33% 52-.95% Top Five Exit Pages Jan - 5774 Hits Feb - 5456 Hits ci.hutchinson.mn.us /index.php 2508 - 43.44% 2266 - 41.53% job.html 423-7.33% 451-8.27% police.html 278-4.81% 312-5.72% links.html 164-2.84% 149-2.73% buricharena.html 161 -2.79% parkrec.html 136-2.49% brochure.html Mar - 5662 Hits 4023 - 71.05% 275 4.86% 162-2.86% 118-2.08% 109-1.93% Mar - 5662 Hits 2191 - 38.70% 513-9.05% 320-5.65% 148-2.61% 152-2.68% ❑ February 1 -28, 2009 ❑ March 1 -31, 2009 c� • �'�- ♦? P � ♦�� \ ♦tea '�OGr ♦�� 5726 Visits from 50 States & 46 Countries 4491 Visits from 166 Cities in MN 5456 Visits from 48 States & 44 Countries 4205 Visits from 172 Cities in MN 5662 Visits from 50 States & 41 Countries 4421 Visits from 175 Cities in MN 111111111 IN 11 limb Unknown 2032 1737 T1 1802 1650 Cable 1132 1274 DSL 661 668 Dialup 115 109 OC3 27 14 ISDN 5 4 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST 1657 1492 1590 781 122 14 6 New Visitors / Returning Visitors ■ New visitor ❑ Returning Visitor 700 6 600 0 500 400 0 300 z 200 100 0 Jan, 2009 Feb, 2009 Mar, 2009 Month Traffic Sources o 60.00 /o 50.00% - ''� ° ° \° ° p�• c, jam' 4j pM °° 40.00% 6 C 30.00% 20.00% 1' C' 10.00% 0.00% ■ Jan, 2009 - 493 Hits ■ Feb, 2009 - 706 Hits ❑ Mar, 2009 - 990 Hits O \° Referring Sites Search Direct Traffic O r Engines ■ Jan, 2009 - 1298 Page Views Top Five Entrance Pages Jan - 493 Hits hutchinsonutilities .com /index.htr 397-80.53% ❑ Mar, 2009 - 2693 Page Views commission.html 29-5.88% Dialup aboutus.html 11 -2.23% 58-5.86% index.html 11 -2.23% 1 residential.html 11 -2.23% CO DO 'L rebateresident.html O Top Five Exit Pages Jan - 493 Hits job.html 130-26.37% hutchinsonutilities .com /index.htr 115-23.33% commission.html 58-11.76% NINE IN =Mr1 �� N V- M ANN NNN I`�N r N 00 U NEU MiLl ONE] ==C3 MENU =- 0 = . E3 aboutus.html 50-10.14% custbill.html 29-5.88% rebateresident.html 1200 1000 N 800 ° 600 E M 400 z 200 Feb - 706 Hits 545-77.20% 39-5.52% 38-5.38% 17-2.41% 17-2.41% Feb - 706 Hits 94-13.31% 124-17.56% 68-9.63% 62-8.78% 123-17.42% 0 Web Site Analytics PAGE VIEWS r r r r r r r r r r r r r r r r r r ;��oSG `o� . o`p' �a ' ,��' .��' G�� ' ao�'' Qo`' ,. 0 �o�' ` °� �Q o�' a��' �5• oK\ Gr " `55 `dog ,pow G�5 �� °� o co Ole Utilities Commission Web Pages Viewed Mar - 990 Hits 826-83.43 36-3.64% 12-1.21% 55-5.56% 487 Visits from 29 States & 7 Countries r 396 Visits from 51 Cities in MN 706 Visits from 29 States & 6 Countries 556 Visits from 44 Cities in MN 990 Visits from 34 States & 7 Countries r 847 Visits from 65 Cities in MN 17-1.72% Unknown 208 O r Mar - 990 Hits ■ Jan, 2009 - 1298 Page Views 104 ■ Feb, 2009 - 2125 Page Views 341-34.44% DSL ❑ Mar, 2009 - 2693 Page Views 71 186-18.79% Dialup 6 18 58-5.86% co � rn 1 61 -6.16% T1 CO DO 'L co �O 000 �O co Cox- O 1 �� O 0 000 tiM 00 O 0O O M�Cfl 00 N00 MOM ��ti Cfl00 OMO ti X00 00� NINE IN =Mr1 �� N V- M ANN NNN I`�N r N 00 U NEU MiLl ONE] ==C3 MENU =- 0 = . E3 r r r r r r r r r r r r r r r r r r ;��oSG `o� . o`p' �a ' ,��' .��' G�� ' ao�'' Qo`' ,. 0 �o�' ` °� �Q o�' a��' �5• oK\ Gr " `55 `dog ,pow G�5 �� °� o co Ole Utilities Commission Web Pages Viewed Mar - 990 Hits 826-83.43 36-3.64% 12-1.21% 55-5.56% 487 Visits from 29 States & 7 Countries r 396 Visits from 51 Cities in MN 706 Visits from 29 States & 6 Countries 556 Visits from 44 Cities in MN 990 Visits from 34 States & 7 Countries r 847 Visits from 65 Cities in MN 17-1.72% Unknown 208 284 Mar - 990 Hits Cable 104 225 341-34.44% DSL 78 71 186-18.79% Dialup 6 18 58-5.86% OC3 4 1 61 -6.16% T1 93 106 ISDN 1 124-12.53% A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST 372 138 333 122 24 1 Web Site Analytics C) co Traffic Sources \ New Visitors / Returning Visitors ❑Jan, 2009 - 161 Hits G11� �� 160 145 152 200 r-_ co 140 ��` 180 co ❑Mar, 2009 - 186 Hits G��` 0 120 �� o�• �o�• 40.00% 160 1 dJ 7a 100 ❑ New Visitors ❑ Returning Visitors -W 140 ° \° �°� ISDN 1 80 = 120 ��6 `~ 60 O 34 O 100 ��0' Z 40 20 33 � -0 80 E 0 Z 60 40 Jan, 2009 Feb, 2009 Mar, 2009 Month 20 5.00% 0 0.00% Web Site Analytics C) co Traffic Sources \ 157 Visits from 22 States & 3 Countries ❑Jan, 2009 - 161 Hits G11� �� o \° ° o 50.00% ° o o \° ° \° ❑ Feb, 2009 - 174 Hits �G G ��` 27 SDK• �� \ 5 co(O ��O 45.000% D ❑Mar, 2009 - 186 Hits G��` �� o�• �o�• 40.00% �� 1 dJ ' 35.00% 30.00% 32 ° \° �°� ISDN 1 ��6 25.00% ��0' 20.00% '` 15.00% 10.00% 5.00% 0.00% Referring Search Direct Traffic Sites Engines FouAntrance PageJW liquorhutch.com /index.html Jan - 161 Hits Feb - 174 Hits 137-85.09% 154-88.51% Mar - 186 Hits 160-86.02% wineclub.html 3-1.86% 4 - 2.30% 2-1.08% aboutus.html 6-3.73% 2 - 1.08% products.html 9-4.84% index.html 10-6.21% 6-3.45% 8 - 4.30% specials.html 4-2.30% disclaimer.html Jan 16W%m Feb 174 Hits 2-1.08% Mar 186 Hits -op Four Exit Pages liquorhutch.com /index.html - 66-40.99% - 65-37.36% - 68-36.56% products.html 20-12.42% 22-12.64% 34-18.28% specials.html 17-10.56% 24-13.79% 25-13.44% wineclub.html 20-12.42% 36-20.69% 27-14.52% A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Page Views ❑Jan, 2009 - 442 Page Views • Feb, 2009 - 399 Page Views • March, 2009 - 424 Page Views N � � N C) 00 00 CD N N r N CO r d7 N N 00 M Flo Hnninnni, �Kr +r e), V 'Q a. Liquor Hutch Web Pages Viewed 186 Visits from 22 States & 7 Countries 135 Visits from 27 Cities in MN Unknown 157 Visits from 22 States & 3 Countries 115 Visits from 23 Cities in MN 68 174 Visits from 24 States & 6 Countries 124 Visits from 22 Cities in MN 186 Visits from 22 States & 7 Countries 135 Visits from 27 Cities in MN Unknown 56 61 68 Cable 42 49 56 DSL 14 27 28 Dialup 2 5 2 OC3 1 T1 45 32 32 ISDN 1 ❑ Jan, 2009 - 799 Page Views ■ Feb, 2009 - 721 Page Views 00 ❑ Mar, 2009 - 850 Page Views M c0 ap N hutchinsonhra.com /index.html IF N 241 -72.59% links.html 12-4.03% 14-5.20% LO /parktowers.html Ir- M 94 82 Cpl p co CflM m N p m � M LO r 9-3.02% 10 - 3.72% 5 /foreclosure.html NI` 9-3.35% N subordpolic.html N N r— pN� N m N N NN�N � N N m 9-2.71% Top Four Exit Pages Jan - 298 Hits Feb - 269 Hits Mar - 332 Hits hutchinsonhra.com /index.html 93-31.21% 82-30.48% 85-25.60% 11 imi! 1 1010 58 - 21.56% co /parktowers.html Top Four Entrance Pages Jan - 298 Hits Feb - 269 Hits Mar - 332 Hits hutchinsonhra.com /index.html 218-73.15% 201-74.72% 241 -72.59% links.html 12-4.03% 14-5.20% 9-2.71% /parktowers.html 10-3.36% 94 82 /index.html 9-3.02% 10 - 3.72% 5 /foreclosure.html 1 9-3.35% 26 - 7.83% subordpolic.html 11 -3.31% /rehab.html 9-2.71% Top Four Exit Pages Jan - 298 Hits Feb - 269 Hits Mar - 332 Hits hutchinsonhra.com /index.html 93-31.21% 82-30.48% 85-25.60% /aptguide.html 51 -17.11% 58 - 21.56% 50-15.06% /parktowers.html 31 -10.40% 29-8.73% /rehab.html 19-6.38% /links.html 23-8.55% /homebuyer.html 16-5.95% /foreclosure.html 34-10.24% 295 Visits from 27 States & 6 Countries 205 Visits from 42 Cities in MN 268 Visits from 25 States & 2 Countries lie 184 Visits from 37 Cities in MN 332 Visits from 25 States & 2 Countries 257 Visits from 42 Cities in MN T1 52 47 82 Unknown 137 80 125 DSL 35 44 38 Cable 67 94 82 Dialup 6 4 5 OC3 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Number of Visits Unique Visitors New Visitors I Returning Visitors 350 300 i 250 O 'N 200 150 O 6100 Z 50 0 Jan, 2009 Feb, 2009 Mar,2009 Month Traffic Sources 500 450 400 350 �= 300 2 ° 250 200 E z 150 100 50 13\13 ❑ Jan, 2009 - 450 Hits 0 90.00% 0W ■ Feb, 2009 - 400 Hits 302 80.00% ° ° ❑ Mar, 2009 - 437 Hits 1392 Visits from 29 Cities in MN 70.00% o ° 29 Cable 40 36 43 Dialup 5 rn 19t Id- Q-)�� C2 CO �Cfl� ' ��'t O CO An rn 2 60.00% 1 N N 1 N N M N ni N N 0 0 50.00% 40.00% 30.00% A° "3\,o o \o 20.00% ,� o 10.00% 0.00% Referring Sites Search Engines Direct Traffic Top Four Entrance Pages Jan - 450 Hits Feb - 400 Hits hutchinsoneda /index.html 405-90.00% 352-88.00% index.html 7-1.56% 6 - 1.50% trnged.html 6-1.33% land.html 5-1.11% 5 - 1.25% downtown.html 9-2.25% busdata.html edastaff.html Top Four Exit Pages Jan - 450 Hits Feb - 400 Hits hutchinsoneda.com /index.html 260-57.78% 273-68.25% links.html 31 -6.89% index.html 21-4.67% downtown.html 19-4.22% edastaff.html 16-4.00% finance.html 14-3.50% busdata.html 12-3.00% Web Site Anal 450 194 4uu 14a 151 145 PAC-.F VIEWS co LO ❑Jan, 2009 - 1071 Page Views ■ Feb, 2009 - 738 Page Views ❑ Mar, 2009 - 783 Page Views co co 302 400 Visits from 19 States & 6 Countries 338 Visits from 28 Cities in MN 75 437 Visits from 23 States & 5 Countries 1392 Visits from 29 Cities in MN 27 23 29 Cable 40 36 43 Dialup 5 rn 19t Id- Q-)�� C2 CO �Cfl� ' ��'t O CO An rn 2 OC3 1 N N 1 N N M N ni N N ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ G r� r� r� v\\ r� �;� • oho oat• ao-I `a,�d o�� °a �� d, 0�5• CO CO CO �,��5• AGO• �` °� �• a�� °� • `d�• `� °� G'�n' r � °'�` '�'� .��`'� ,��` �' � O s�,C`a �c, � 5 ♦ ,�Q'Q `a G�� oaf 6\C6 Co G° EDA Web Pages Viewed Mar - 437 Hits 398-91.08% 4-0.92% 14-3.20% 7-1.60% 4-0.92% Mar - 437 Hits 299-68.42% 18-4.12% 19-4.35% 18-4.12% T1 446 Visits from 25 States & 3 Countries 373 Visits from 34 Cities in MN 302 400 Visits from 19 States & 6 Countries 338 Visits from 28 Cities in MN 75 437 Visits from 23 States & 5 Countries 1392 Visits from 29 Cities in MN T1 278 266 302 Unknown 99 75 60 DSL 27 23 29 Cable 40 36 43 Dialup 5 2 OC3 1 1 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST r co ❑ Jan, 2009 - 489 Page Views ■ Feb, 2009 - 447 Page Views O LOO creeksidesoils.com /index.html rM 89-72.36% r 00 O O O 9-7.09% r �LO 00 00 O �MLO co O M Cfl N co 00 M Cfl Cfl r (o CD 13 - 10.57% 10-3.97% /soilswb.html N 35 N r0 r rr rr r r r r r N rN r rr N O N r co 00 O r LO f` f` j�d7 der r r 00 00 M ti r r 1313 .10 Top Four Entrance Pages Jan - 127 Hits Feb - 123 Hits Mar - 252 Hits creeksidesoils.com /index.html 99-77.95% 89-72.36% 202-80.16% /mulchcolored.html 9-7.09% 11 -8.94% 8-3.17% /soilscs.html 8-6.30% 13 - 10.57% 10-3.97% /soilswb.html 3-2.36% 35 83 /soilssg.html 3 3-2.44% 8 - 3.17% Top Four Exit Pages Jan - 127 Hits Feb - 123 Hits Mar - 252 Hits creeksidesoils.com /index.html 56-44.09% 58-47.15% 94-37.30% /soilscs.html 12-9.45% 15-12.20% 27-10.71% /mulchcolored.html 11 -8.66% 10-8.13% /findus.html 9-7.09% 9 - 7.32% 24-9.52% retailoutlets.html 19-7.54% 4& 127 Visits from 18 States & 7 Countries 79 Visits from 24 Cities in MN 123 Visits from 20 States & 4 Countries 67 Visits from 17 Cities in MN 252 Visits from 27 States & 7 Countries 162 Visits from 41 Cities in MN 4& Connection Speeds Jan,2009 Feb,2009 Mar, 2009 Unknown 51 39 75 T1 25 25 32 Cable 25 35 83 Dialup 3 2 9 DSL 23 22 51 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST 50.00% 45.00% 40.00% 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Traffic Sources Web Site Analytics ANYO% `/•A \A /A 0') - --J- - -- New Visitors / Returning Visitors 00 ■ Mar, 2009 - 1616 Page Views index.html 418-91.27% 400 370 ❑ New Visitors location.html 700 N 335 350 ❑ Returning Visitors N 600 0 -W 300 �= 500 � 00 N I` 250 184 forms.html > 200 O 400 0 150 123 � 300 O Z 100 location.html 67-14.63% 57-10.29% 50 49-10.70% 200 newsevents.html o Z 100 20-4.37% 30-5.42% Feb, 2009 Mar, 2009 Month 0 50.00% 45.00% 40.00% 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Traffic Sources Web Site Analytics ANYO% `/•A \A /A 0') - --J- - -- CO ❑ Feb, 2009 1639 Page Views 00 ■ Mar, 2009 - 1616 Page Views index.html 418-91.27% 505-91.16% location.html 10-2.18% NT N LO vendorsfood.html 9-1.97% 23 - 4.15% O ti 4-.87% 6 - 1.08% d') 00 � 00 N I` 5 forms.html 4-0.72% senadapt.html 4-0.72% QU Lo N N n m Feb - 458 Hits Mar - 554 Hits Apr - co co nN no � M M CO C fl CO N� N O � � N � N� � M co N CO N N rl n i +r �r �r �r �r �r �r r �r �r �r �r �r Jr r ,�r ,�r r r ,�r r �, ■ Feb, 2009 - 458 Hits aP� .�,�� .`�0 O�� .`pK\ aOK S� � �� `pO � ��'Q '� � �� JQ,`' �G ❑ Mar, 2009 - 554 Hits � �a G� OJ ¢,�� O" OG� p�5 � Q,� Off' \ `Gp Q' Event Center Pages Viewed Referring Sites Search Direct Traffic Engines Top Five Entrance Pages Feb - 458 Hits Mar - 554 Hits Apr - index.html 418-91.27% 505-91.16% location.html 10-2.18% 146 vendorsfood.html 9-1.97% 23 - 4.15% newsevents.html 4-.87% 6 - 1.08% rentalequip.html 4-.87% 5 forms.html 4-0.72% senadapt.html 4-0.72% Top Five Exit Pages Feb - 458 Hits Mar - 554 Hits Apr - index.html 174-37.99% 249-44.95% location.html 67-14.63% 57-10.29% forms.html 49-10.70% 56-10.11% newsevents.html 48 10.48% 51 -9.21% vendorsfood.html 20-4.37% 30-5.42% 1 1 , 458 Visits from 19 States & 6 Countries 392 Visits from 66 Cities in MN 11• 554 Visits from 28 States & 7 Countries 466 Visits from 63 Cities in MN 11' 112 146 T1 96 131 Unknown 179 179 Cable 112 146 DSL 56 84 Dialup 15 9 OC3 5 A MORE DETAILED REPORT IS AVAILABLE UPON REQUEST Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS. STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION Ate;. :,.'4i .4 . NAME OF ORGANIZATION 5'(A ST A i^�A p L m DATE ORGANIZED TAX EXEMPT NUMBER 004y,Av 6 AS!E ro of Afpeuni 1 i96 3 to Z g7 6 STREET ADDRESS CITY STATE ZIP CODE 57 (tV<- AV &7 D6 -LAAJO AMA% S-!�'32-8 NAME OF PERSO KING APPLICATION BUSINESS PHONE (M -I HOME PHONE 972- A,.)O Z) S y - - 32.1r' DATES LIQUOR WILL BE SOLD / Si !n TYPE OF ORGANIZATION ORGANIZATION OFFICER'S NAME ADDRESS �T"` aLOLt -0, e.- 30 N(ru S p a nJ P 4, ' �L4 , e�g� t 2 ORGANIZATION OFFICER'S NAME ADDRESS �;74370 V7 M RAn� -S 105DO 7' iL Sa- I,J Nv�T�rF,s ORGANIZATION OFFICER'S NAME ADDRESS 0'vig,t $ 15 4alo l C40 LE 41 -1716 �� Location license will be used. If an outdoor area, describe L f ��' ^'' I N of es o 4-A (//� i(- e i G %+; / Q� C:D �� t lLAlrOca S �.U� ikt€ Pt �.iwitN n i.1 I �e/n e 1 v a ( tN w W ill he for intoxicating liquor If --tai S'i sY et.- the the liquor licensee the applicant contract service? so, give name and address of providin service. 02 ✓l -I i It e ( -f 14 rrvtt �� Will the arlicant carry liquor liability insurance? If so, please provide the c ier' and amount of overage. I�_ " 01-JA �' 4 -+"h__) L"m G to I 1 A �v i //s�name t f l.t 1 N. Sl t. rr Owl C.e_ :4J -V_V APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY a t` ✓1 So t DATE APPROVED `J CITY FEE AMOUNT . �� LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079 (05/06) nA ,� 7 ('N L MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & Council / FROM: Chief Dan HattenK/ DATE: March 25, 2009 i A background check was conducted on Ms. Betty Jodzio in reference to her obtaining a Peddler License in the City of Hutchinson. Ms. Jodzio is planning on operating a hot dog and beverage cart in various locations throughout the city. It would be my recommendation to grant Ms. Jodzio this license based on the information gathered during the investigation. /Ikg 2009 -01 -0003 "11T MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Sgt. Joseph Nagel` ///t/ FROM: Officer Theresa Leidedlnvestigations DATE: 3/21/2009 RE: Peddler License As of today's date, I have completed a background investigation on Betty Jodzio for a Peddler License. Ms. Jodzio is planning on operating a hot dog and beverage cart in various locations throughout the City of Hutchinson I did not locate anything in Ms. Jodzio background, criminal or civil, that would eliminate her from receiving this h tl$e: This i� a nerd "business for Ms..Jodzio and she has not conducted such business irrothd0dtiedictf #ns. If you have any contact me. this matter, please • City of � i i 1 IUn Strrel SO Lit hCpIA I Ichi nson. MN ?-3,0 ;120)�8i- 31S1rGes 1=20)233 -dI-10 Citr of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) ❑ Solicitor 5125.00 Date of Application ❑ Transient Merchant S I35.00 TTT Cdr Peddler 5135.00 ❑Parade Peddler S3000 Information ?" X'_' Picture Required Name: �_� ` / 3 y _119zc L- Ileight Weichr. _� eColor. 'i Drivers License Number: `Stare: i ✓tip Permanent Nddress_ / iI /�j >✓ �- H�L� 1f(f � 5j5ca Zip Permancnt Telephone: _ �'��'_ ��S� / i Temporary Address'. Temporary - telephone Access: _ N �_ [lave }�ou been convicted of any crimc, misdemeanor, or violation of ane mu t pal ordinance, other than traffic violations? ❑ ves d no If yes, state the nature of offense and punishment or penalty assessed therefore City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 Location Information Loc ion Name �i�. E S /DES Location Address city State zip Business Information Describe relationship between applicant and employer: Describe nature of business and describe item(s) offered: Describe method of delivery: f/vA!- 1776?7-0A 1 /�--C)©j-*-�) �A n� Describe source of supply: C'v�Tco S'n/ESs 96"2 - / Supplier Name chl7o %7q6e d7.e. Suppler Phone Number Pry AIAI '5 3 4z Supplier Address Cary State Zip Supplier Namme Supp/leyrjPlhone Numb�er� — L Aeoces { �7 �) Supplier Address City State Zip Supplier Name Suppler Phone Number Supplier Address Co Smte Zi Reference Information Provide two ` 2) property owners (preferably in McLeod County) for character references: 320 - X87 -a�9� ,,.70,�'.Z✓A•�o�ft�� Property Owner Name Property Owner Phone Number SSS l7�SSBn/ �i �� •GT iW A ANr.1�, Property Owner Address sold �h v //-z- City State Zip Sao -'X-73 J/ -359 9 Property Owner Name Property Owner Phone Number T s. w 1-k 1e--k11^SoW X&f .ss3-q) Property Owner Address Ci State Zi City of Hutchinson Application for Peddlers. Solicitors, and Transient Merchants Page 3 of 4 List last (up to three (3)) previous city(ies) where you carried on same activity: fir(/ e��/ /7 j!Ea:r's5 City State Date(s) of Activity to State Date(s) of Activity State to Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): W'Y' es ❑ no Application completed in full and signed: ayes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. ,2.6- - D 9 Daet Police ,V approved ❑ denied Not �� - City Council ❑ approved ❑ denied Notes: H A.icemdApplicationvPeddler, Solicitor, Transientdoc Permit Fee: $30 (short term) Date Received: 3 111 Hassan street southeast Hutchinson, MN 55350 (320)567- 5151/Fsx:(320) 234 -4240 City of Hutchinson APPLICATION FOR PARADE PERMIT All applications must be received at least 30 days before event in order to be considered Orgardiation Informmation - ov8DA7-Jok2 Organization Name Phone Number Organization Address city State zip Authorized Officer and Parade Chairman Information FIR L A(N eo 3zo -s-oOf Sz -1O Officer Name Phone Number /V /,v 27- & # z y�; �y�r�roN YIN. ss yso Residence Address City State Zip _(211A1LG /6 tq/GDalt'— 320-- ;?27 -2K?l Parade Chairman Name Phone Number ��y C s}irF /4yE S/s ✓F� 1.n�� . 30 Residence Address City State zip Parade Information / �9 Parade Date: �i��yy 7 t/ /(0 Assembly Time: All Location and Description of Assembly Area: L J j9tQA (LY -SC ) A 1Z E- Starting Time of Parade: 9--JO A - i"�- i , "� Estimated Time of Parade: Starting Point of Parade: /Q� g /t lJ sc[ ( lW- -- MA- /N ST Route of Parade Travel: % /y f/yl }/ i_'A.D N J.rJES D 6y SryoaL XQ ( O50IMG A. Ending Point of Parade: 0 N Y Y '� Approximate Number of Units, Animals, and Vehicles which will constitute Parade: /40- 2f O Type and Description of Animals and Vehicles: Zjo%mQ (f yeas '4110 el-Alf /e- ej Maximum Interval of Space to be Maintained Between Units: ! I- Maximum Length of Parade: IV /q- Minimum and Maximum Speed of Parade: 0J TE S ££D % 1A7 19A �y MPH Portion of Street Width Traversed: / � 4 K E City of NmckhMn Applimlionfor Parade Pemil Page 1 of 1 Checklist- The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): dyes O no Permit Annlication comoleted in full and signed: Dyes U no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Internal Use Only Police Xapproved ❑ denied Notes:% City Council 0 approved l] denied Notes: Dare r_ TO: Mayor & City Council FROM: Kent Exner, City Engineer RE:. Consideration of Improvement Project Change Orders DATE: April 14, 2009 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or construction staging changes. All ofthese items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address the specifically described items: o Change Order No. 1 —Letting No. 5/Project No. 08 -05 —2008 Pavement Management Program — Phase 2 Additional labor and equipment to move catch basin on College Avenue and Liquidated Damages. This Change Order results in a decrease to the contract amount of $2,916 44. o Change Order No. l — Letting No. 2/Project No. 08 -02A — NE Trunk Storm Sewer Phase 2 Documentation necessary to address Liquidated Damages. This Change Order results in a decrease to the contract amount of $23,625. 00. We recommend that the above Change Orders be approved. cc: Gary Plotz, City Administrator CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 30 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 Shea 1 of 1 CHANGE ORDER NO. 1 Dated: 0313012009 Contractor: Reiner Contracting Craig Reiner 21541 Hwy 7 West Hutchinson MN 55350 No. 5 Project No. 08 -05 LLencg Lewis Ln W, East PI hrney Ln SW, W st y Plshney Ln SW, Pishney Alley, Alan Location: Dr SW & Circle or SW = w O V, a Z a yv W LL p O Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: Labor & Equipment to move CS #8 on College Ave 09/03/08 Lump Sum 1 $583.56 $583.56 TOTAL INCREASE ITEMS $583.56 DECREASE ITEMS: Liquidated Damages of 7 days. Project completion date was prior to October 10, 2006. Day 7 1 ($500.00) ($3,500.00) TOTAL DECREASE ITEMS ($3,500.00) NET INCREASE - --- — ----- — ----- -- ----- - - ----- -- -- -- ------- -- ----- -- -- ($2,916.44) In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $2.916.44 extension of -0- days shall be allowed for completion. The original completion date shall not be changed. (deduct). An ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITIONIA)RDUCTIGIN TOTAL $491,529.08 $0.00 $2,916.44 $466,612.62 APPROVED: APPROVED: Mayor: Steven W Cook DATED: 04/14/2009 Contractor: R & R Excavating Inc DATED: APPROVED: APPROVED: City Administrator: Gary D Plotz DATED: 04114/2009 1 City Engineer: Kent Exner DATED: i CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 Shoot I of 30 CHANGE ORDER NO.1 Dated: 03/30/2009 Contractor: R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 ILetting No. 2 1 Project No. 08 -02 Maple Street NE from the I Oth sect$ of Northwoads Ave NE to 10th Ave NE E and the future extension of 10th Ave Project Location: NE to the East zz ui F Z a Z K S N l.1 W LLO 0 See below "Item Names ". Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount DECREASE ITEMS: Liquidated Damages of 31.5 days per Project Specifications. Day 32 ($750.00) ($23,625.00) TOTAL DECREASE ITEMS - $23,625.00 NET INCREASE ------------ --------- ----- --------- ------- -- - -- -- --- ---------- ($23,625.00) In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $23,625.00 (deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITION105DUCTM TOTAL- $760,520.08 $0.00 ($23,625.00 ) $736,886.08 APPROVED: APPROVED: Mayor: Steven W Cook DATED: 04/14/2009 Contractor: R & R Excavating Inc DATED: PPROVED: APPROVED: City Administrator: Gary D Plotz r � DATED: 04/14/2009 to City Engineer: Kent Exner DATED: ' 67 tw AnnuaC March 23, 2609 Gary Plotz, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Gary, iVQ ✓ tee C'Q �june � 15-21 �aoog_, NwhIasea Jaycee Water camlval P8 In $24 Natchlesee, NN 55856 www.wstercamlval.erl The 67th Annual Hutchinson Jaycee Water Carnival will be held from June 1516 -21� this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2009 Water Carnival as follows: 1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 219', from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. MN Dot has granted approval for the same route as last year. Again this year we request there would be no parking on 2nd Ave NW/ Franklin St to Washington, and no parking allowed in the parking lot behind American Pastime due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Parade Route on Sunday, June 21", from 10:00 AM to 4:00 PM, including posting parking signs in designated areas as determined by Hutchinson PD. 3. Issue a permit to operate concession stands during Water Carnival on Friday, June 19"', Saturday, June 201h and Sunday, June 21" on 1 a Avenue NE from Main Street to Hassan Street. 4. Issue a permit to operate concession stands during the boat parade on Tuesday, June 161h near the Crow River/Les Kouba Point. There will also be a free musical performance by a group of local students. 5. Issue a permit for a fireworks display on Sunday, June 21 5t beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or the park just to the west of School Road (behind Super America). Fire Chief Brad Emans will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 6. We have contracted with Mini Biff, Inc to provide portable lavatory services for the Grand Day Parade route, Parade staging area, Carnival and Concessions area, and at Roberts Park for Sunday's performance. 7. Request permit for All American Amusements to have carnival rides, games and concessions available to the public Tuesday, June le through Sunday, June 21st. All American Amusements anticipates needing exclusive access starting after 6:00 PM on Monday the 15th to the area located just west of the Gopher (, ( i) 67 rhl - AnnuaC �V,q ,,. tee. �4 une 15-21 NoxcMuen Jaycee Water Camlval PO Box 024 Nntcdlason, MN 55850 www.watercamini.org Camp Fire Sanctuary (`See attached document). This area will be occupied by the carnival, games and vendors, support vehicles, carnival management, etc. 8. Request permit for free public concerts to be held at Riverside Park from approximately 7:00 PM to 9:45PM on Friday, June 19 and Sunday, June 219'. We are also requesting allowance for the public to bring their own alcoholic beverages to be consumed during the concert. No alcohol will be sold on site for this event. The Water Carnival is a non - profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me at the numbers shown below. Thank you, A- � .--- -� Troy A. Lenarz cc: Steve Cook, Mayor Commodore, 2009 Hutchinson Jaycee Water Carnival Dan Hatten, Chief, HPD (320) 234 -9558 (home) Jim McKay, Ambulance Services (320) 224 -9558 (mobile) oirM on, PRCE Director Lenarz@mchsi.com Vim) The area highlighted in RED is the requested area for the carnival. We would also like to set -up a stage in this area for local artist to perform music. (, ( rVA MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: City Council FROM: Daniel Hatten, Police Chief DATE: 4-8 -09 RE: 67th Annual Hutchinson Jaycee Water Carnival As you consider the request put forth by the Hutchinson Jaycees with regards to the 67th Annual Hutchinson Jaycee Water Carnival, I would like to take this opportunity to outline the police department's support regarding this event. As you read the request submitted by Mr. Lenarz (2009 Water Carnival Commodore) you will see that the Jaycees and the police department have worked closely during the planning stages of the event. My department has been made aware of the requests regarding the temporary no parking on city streets, closing of city streets and city parking dots to accommodate events, location of the fireworks and carnival, times and locations of concerts, and the support needed from the police department regarding the parade on 6 -21 -09. The police department is willing to accommodate the request(s) that affect our agency. We will do this in conjunction with other city departments and look forward to helping in the effort to make this year's Water Carnival another successful event. Please note that my department has not yet received confirmation regarding the request from MNDOT in reference to the permit to hold the parade on MN State Hwy 15. The request was submitted on 3/3/09 and we expect to gain MNDOT approval in the near future. If you have any questions please do not hesitate to contact me. VM C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Public Hearing for 2009 Pavement Management Program Phase 2 (Letting No. 4/Project No. 09 -04) DATE: April 14, 2009 City staff will provide brief overview of the 2009 Pavement Management Program Phase 2 project prior to the scheduled Public Hearing. City staff administered a Project Open House on Tuesday, April 7" (see attached Neighborhood Meeting Notice & Informational Sheet), that provided additional information to property owners adjacent to the project. At this point, we have received limited feedback or questioning from impacted property owners regarding this project. Following the project overview, neighborhood meeting review and potential public comments, staff will request that the City move forward with the final preparation of plans/specifications and advertise for bids. The anticipated bid opening date is Tuesday, May 12'", at 10:30 AM. We recommend that the attached Resolutions be approved. cc: Gary Plotz, City Administrator VI L) RESOLUTION NO. 13556 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. QPROJECT NO. 09-04 WHEREAS, a resolution of the City Council adopted the 13th day of January 2009, fixed a date for a Council Hearing on the following improvements: Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, tateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, street lighting, restoration and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of January 2009. 2. Kent Exner is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of April 2009. Mayor City Administrator RESOLUTION NO. 13557 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.41PROJECT NO. 09-04 WHEREAS, the Director of Engineering has prepared plans and specifications for the following described improvement: Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, street lighting, restoration and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement forbids upon the making of such improvements undersuch approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Tuesday, May 12th, 2009, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, May 26th, 2009 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of April 2009. City Administrator: Gary D Plotz Mayor: Steven W Cook PUBLICATION NO. 7750 ADVERTISEMENT FOR BIDS LETTING NO.4/PROJECT NO. 09-04 2009 PAVEMENT MANAGEMENT PROGRAM — PHASE 2 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 14, 2009 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Public Works/Engineering Office, 111 Hassan St SE, Hutchinson MN, until 10:30 am on Tuesday, May 12th, 2009, for the making of the following described local improvement: Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watennain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, street lighting, restoration and appurtenances, all in accordance with the Plans and Specifications on file in the Public Works/Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and Director of Public Works/City Engineer will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 26th, 2009 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5 %) of the amount bid. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper "LETTING NO.4 /PROJECT NO. 09 -04 ". Copies of the Plans, Specifications and Proposal Forms are on file and available from: Hutchinson Engineering Dept. Attention: Patrice Vander Veen 111 Hassan Street SE Hutchinson MN 55350 and will be furnished on request to any prospective bidder coon payment of_$5a2.A per set (NON- REFLINDABLEI. Bidder must have purchased Plans /Specifications from the City and be included on the City- prepared Plan Holder List to be eligible for consideration of Project Award. Submitted bids from Contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the Contractor. The successful bidder will be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 21ST 2009 & TUESDAY, APRIL 28TH 2009. PUBLISHED IN THE CONSTRUCTION BULLETIN ON MONDAY, APRIL 20TH 2009 & MONDAY, APRIL 27TH 2009. 1� IQ) ITEM UNIT QUANTITY 2503 8" Watermain PVC C900 Lin Ft 2015 2504 Ductile Iron Fittings (Compact) Pound 876 2502 4" PVC SDR 35 Pipe Top Half Perf. (Incl Sock & Bends) Lin Ft 7165 2503 12" RC Pipe Sewer CL V Lin Ft 153 2211 Reclaim Aggregate Base Class 7 Production (8" Depth) Sq Yd 14643 2360 Type SPWEA240B Wearing Course Mixture Sq Yd 14643 2360 Type SPNWB230B Non - Wearing Course Mixture Sq Yd 14643 2531 Concrete Curb & Gutter Design B618 Lin Ft 3220 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5 %) of the amount bid. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper "LETTING NO.4 /PROJECT NO. 09 -04 ". Copies of the Plans, Specifications and Proposal Forms are on file and available from: Hutchinson Engineering Dept. Attention: Patrice Vander Veen 111 Hassan Street SE Hutchinson MN 55350 and will be furnished on request to any prospective bidder coon payment of_$5a2.A per set (NON- REFLINDABLEI. Bidder must have purchased Plans /Specifications from the City and be included on the City- prepared Plan Holder List to be eligible for consideration of Project Award. Submitted bids from Contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the Contractor. The successful bidder will be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 21ST 2009 & TUESDAY, APRIL 28TH 2009. PUBLISHED IN THE CONSTRUCTION BULLETIN ON MONDAY, APRIL 20TH 2009 & MONDAY, APRIL 27TH 2009. 1� IQ) ' •6 G// P/v � � �jD� REGFIVED APR 0 9 2009 / .Dept. . Marring arld ZO�10V ('Ori'7InlsElori am writ-inZKFOr4-u(7O,f-elv rhou finis /2 t-t-e r For z reoi -Ons. 1, Twas unable fio o-i- -end -t-P? . {?eighigorhood meet ->n �Sck7edtkled por )asst- ni ht- 50 7 was WoMerin i P <Someorte Could mall rr7e on � i� For/7ia-�0�1 Or7 what- 4-oo �z pla ce ! Or e MO-i l or e a f- �ineYjwr e `at-cl��e l r�e -t (rnU home add res'f i S ?3s / 5-/177 ft- A ar7� y pholV I5 SP7-3S Zl And, f eCor7d l , z GU iSl? -t-v l hec.re Yn O�iYlio/t On the Coi'1siairati or7 aic Mak -tir? iM�reverner7t�s 40 -fG roa�Guac r of Elln St- tiE- � /0� the P&-, mU , bv i n iOI'I iS -rMf- 1-t- isn't n e u s.Sa r 1. s ecisllc aa- Wu ro oI-ea cocyt. Gua, - aCfuaIl y ui�-e <shoe, fed -�-O read 4-haf- if's being Cor7sidereel at Such a k�igh cost I'v ecorlalvly wha.f- 1`t- / s a-od 4t Om ✓I ot- S ur-e ! whaf- mb 1 rJeigh ors B r, iha cial Sf-a nd i n q s a_fe put- T,, For 0✓7 e-, Gib Sv l u to J �� corinaf- 2 M01'e dollar Ou monk . T am a Si ape- 7r) L1 Mo-fi,�er o�- 3 worderi -u.l boys anj am barer rnaKin9 mV bi //S -J1,-7eS'e cda � s a Mori- a j.e werrt- up Z" Pear L: WoLtid naue to moue. , And even IF my house 5oid Z deFrnif-e)r W o u !ci n, f- q e t wkw-. - I t'S to o rm , iuo�- w i-�ii -(fie e e ono m y b e j n9 tvhAt- Ifis anal tachin j M road Pees io 411.e Mortgage Cost -s. lIvEo, i P- Z was �-orc ecl fo move Z would �e wigout- a Job. Z am a Ciavcc e- promo u idter acrd wo r�i From My OOMe. Zuerl l� by Sorne miracle, _E� GUa s able k a i*o rot 4v (SSta- l rI rri y V1ome o a C.--IM Sire e± i r- -fhe roaci s i r) Groh Y- o-- rn y k7om if w ere btno(i r C on s&Lt c hors would ha tc a(,ual busi n ess -From Me, CLnct iqood Duf- of n-)c chi lctreny rY oa-tk) s . Parents, espec; ally prey pant rnoi7e -t-s, Gve n of yo i 9 -�v Guam- -1-o d ea wj-Hi -mat pass(., . <So Z 6eon o�- �ou, pleat re consid r road Consrrttc, 'r ,-? nci use h i h cos t -s. P lease _ Inv Chilc(ren �� Woulei be Forever grot -e Pt t! Gov 1 kt rjo �lt k r Y7 earl aj me brncel-e.l q, 1-1hc1Yatj Sch ra,/ A-f- Page 1 of 1 • Kent Exner From: Kent Exner Sent: Monday, April 13, 2009 11:43 AM To: 'lindsay @hutchtel.net' Cc: Pat Vanderveen Subject: letting No. 4 (Elm St & 10th Ave) Ms. Schmandt, Good afternoon. As requested within your letter dated April 8, 2009, attached is the Informational Sheet provided at the Project Neighborhood Meeting on Tuesday, April 7th. Also, we did provide estimated assessment amounts with your property's being $4,320.00 ($3,325.00 for street improvements and $995.00 for water service installation). If you have any specific questions regarding the assessment terms or payment options, please contact Pat VanderVeen at 320.234.4209. Thank you. Kent Exner, PE City Engineer •City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 kexne..r@ci.hutchinson.mn.us • 320.234.4212 Direct 320.583.5663 Cellular 320.234.4240 Fax 4/13/2009 Ira April 7, 2009 ♦ 5:30 — 6:30 PM ♦ City Council Chambers Project Scope STREET REHABILITATION — Elm Street NE (McLeod to North High) and 10'b Street NE (11" to Maple) - Pavement reclamation, draintile with sump pump service installations, utility installations grading, subgrade correction, aggregate base, concrete curb and gutter replacements, bituminous surfacing (4" total thickness), landscaping and seeding w /turf establishment blanket. Estimated Project Costs & Financine • Residential/Commercial Streets — Estimated Construction Cost $ 800,000 Estimated Expenses $ 192,000 Estimated Total Project Cost $ 992,000 City Bonding $ 492,000 Improvement Assessments $ 390,000 Wastewater Fund $ 0 Water Fund $ 90,000 Stormwater Fund $ 20,000 Estimated Financing $ 992,000 i Pa s For Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer, utility mains and restoration costs Partial Street Reconstruction — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs • Full Street Reconstruction — about 50% of pavement, curb replacements, draintile, storm sewer and restoration cost • Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs • Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs • Sanitary Sewer & Water Main Improvements — 100% Property Owner Pays For • Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley Recon costs • Water /Sanitary Sewer Services - in areas of new main construction ($995 /water & $1,280 /sewer) • Total Proposed Assessment Rates o Street Rehabilitation $47.50/Frontage Foot o Partial Street Reconstruction $60.00/Frontage Foot o Full Street Reconstruction $80.00/Frontage Foot o Mill & Overlay $30.00/Frontage Foot o Alley Reconstruction $40.00/Frontage Foot • Estimated Total Assessment for Typical City Lot (66' width) o Street Rehabilitation $3,135 • NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %). r1 u 71a) C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Public Hearing for 2009 Pavement Management Program Phase 1(314 College Ave NE) (Letting No. 3/ Project No. 09 -03) DATE: April 14, 2009 This Public Hearin is to address the property at 314 College Ave NE, which is a landlocked parcel fronting on an alley that connects to both 6 Avenue NE and College Street NE. Since this parcel does not directly front a City street but still benefits from the assess provided by both of the before - mentioned streets, City staff has determined that this property should be assessed for the improvements to 6" Avenue NE within the 2009 Pavement Management Program Phase 1 project. Please note that this property was not assessed for the improvements to College St. in 2008. At this point, City staff has not been contacted by the property owner following two notices. After completing this Public Hearing, the City can include this property within the Assessment Hearing process to be addressed later in the City Council meeting. We recommend that the attached Resolutions be approved. cc: Gary Plotz, City Administrator �C) RESOLUTION NO. 13558 RESOLUTION ORDERING IMPROVEMENT LETTING NO. 3 PROJECT NO. 09-03 WHEREAS, a resolution of the City Council adopted the 13th day of January 2009, fixed a date for a Council Hearing on the following improvements: McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous/concrete surfacing, sidewalks /trails, landscaping, street lighting, restoration and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of January 2009. Adopted by the Council this 14th day of April 2009. Mayor City Administrator 'l L� C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2009 Pavement Management Program Phase 1 Project (Letting No. 3/ Project No. 09 -03) DATE: April 14, 2009 The City of Hutchinson received three (3) bids for the 2009 Pavement Management Program Phase I project letting that were opened on Tuesday, March 17th (see attached Bid Tabulation). William Mueller & Sons, Inc. of Hamburg, Minnesota, submitted the apparent low bid in the amount of $758,470.26. This bid is substantially lower than the final Engineer's Estimate of $993,000.00 for this project. Also, the total bid amount includes the TH 15/Main Street trail improvements at a cost of $150,895.96 (approximately $60,000 lower than estimated). City staff believes that the early timing of this letting and favorable construction cost climate contributed to the lower than expected project bid. Based on City staff's review, the bid by William Mueller & Sons, Inc. appears to be complete and responsive. Attached is the final Assessment Roll and necessary Resolutions to award this project. City staff will provide a brief overview of the bids and project prior to the Assessment Hearing. At this time, we have received very limited feedback from adjacent property owners since the Assessment Notices were distributed. We recommend approving the attached Assessment Roll and Resolutions. cc: Gary Plotz — City Administrator ri OTY OF HUTCHINSON, 111 HASSAN ST SE, *CHINSON MN 55350 320 - 234 -4209 • BID TABULATION - CITY OF HUTCHINSON LETTING NO.3 /PROJECT NO. 09-03 BID OPENING: 03/17/2009 AT 10:30 AM ENGINEER'S ESTIMATE $993,000.00 z W ul w w ITEM DESCRIPTION UNIT �_ ~ z O Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 -0247 952-467 -2720 952367.3894 Duininck Bros Inc 408 6th St6 P O Box 208 Prinsburg MN 56281 -0208 320. 978 -6011 320 - 978 -4978 Knife River 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 763397 -0170 763-497 -3214 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL DIVISION I - SANITARY SEWER CONSTRUCTION 1 1 2104 IREMOVE SANITARY SEWER PIPE LIN FT 335 $3.00 $1,005.00 $2.00 $670.00 $2.00 $6707 2 2503 12" PVC SEWER PIPE SDR 35 0' -10' LIN FT 335 $24.05 $8,056.75 $32.00 $10,720.00 $30.00 $10,050.00 3 2503 MANHOLE REHABILITATION (CLEAN & GROUT INSIDE) EACH 1 $2,233.00 $2,233.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 4 2503 CONNECT TO EXTG. SANITARY SEWER MANHOLE EACH 2 $380.00 $760.00 $1,500.00 $3,000.00 $2,500.00 $5,000.00 5 2503 CONNECT TO EXTG. SANITARY SEWER SERVICE EACH 5 $88.00 $440.00 $50.00 $250.00 $50.00 $250.00 6 2503 SERVICE PIPE 4" PVC SDR 35 LIN FT 202 $16.10 $3,252.20 $20.00 $4,040.00 $20.00 $4,040.00 7 2503 12 "X4 "PVC WYE EACH 6 $208.00 $1,248.00 $240.00 $1,440.00 $240.00 $1,440.00 8 2503 12" X 6" PVC WYE EACH 1 $227.00 $227.00 $290.00 $290.00 $290.00 $290.00 SUB -TOTAL - DIVISION 1 $17,221.95 $22,910.00 $24,240.00 DIVISION 11 - WATERMAIN CONSTRUCTION 1 P10412501REMOVE & REPLACE GATE VALVE EACH 1 $2,070.00 $2,070.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 2 2104 REMOVE WATERMAIN PIPE LIN FT 551 $3.00 $1,653.00 $3.00 $1,653.00 $3.00 $1,653.00 3 2104 ABANDON WATERMAIN PIPE (INCLUDES CAPPING AND SAND FILL) LIN FT 386 $5.35 $2,065.10 $4.00 $1,544.00 $4.00 $1,544.00 4 2104 REMOVE GATE VALVE EACH 6 $100.00 $600.00 $100.00 $600.00 $100.00 $600.00 5 2104 REMOVE HYDRANT EACH 2 $150.00 $300.00 $350.00 $700.00 $350.00 $700.00 6 2504 HYDRANT 6" MJ HUB (F &I) EACH 3 $2,720.00 $8,160.00 $3,000.00 $9,000.00 $3,000.00 $9,000.00 7 2504 CONNECT TO EXISTING WATERMAIN EACH 10 $500.00 $5,000.00 $500.00 $5,000.00 $1,000.00 $10,000.00 8 2504 6" PVC WATERMAIN C900 LIN FT 87 $23.70 $2,061.90 $26.00 $2,262.00 $26.00 $2,262.00 9 2504 8" PVC WATERMAIN C900 LIN FT 986 $23.70 $23,368.20 $23.00 $22,678.00 $21.00 $20,706.00 10 2504 DUCTILE IRON FITTINGS (COMPACT) POUND 876 $7.00 $6,132.00 $7.00 $6,132.00 $7.001 $6,132.00 11 2504 6" DUCTILE IRON PIPE CLASS 52 LIN FT 61 $34.70 $2,116.70 $31.00 $1,891.00 $31.00 $1,891.00 12 2504 6" GATE VALVE (F &I) EACH 7 $1,005.00 $7,035.00 $1,100.00 $7,700.00 $1,100.00 $7,700.00 13 2504 8" GATE VALVE (F &I) EACH 2 $1,448.00 $2,896.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 14 2504 12" GATE VALVE (F &I) EACH 1 $2,353.00 $2,353.00 $2,700.00 $2,700.00 $2,700.00 $2,700.00 15 2504 1" CORPORATION STOP (INCLUDES STAINLESS STEEL SADDLE) EACH 13 $129.30 $1,680.90 $200.00 $2,600.00 $200.00 $2,600.00 16 2504 CONNECT TO EXISTING WATER SERVICE EACH 12 $77.00 $924.00 $80.00 $960.00 $80.00 $960.00 17 2504 TAP SERVICE PIPING 1" COPPER LIN FT 374 $16.00 $5,984.00 $18.00 $6,732.00 $18.00 $6,732.00 18 2504 1" CURB STOP & BOX EACH 13 $143.00 $1,859.00 $190.00 $2,470.00 $190.00 $2,470.00 SUS -TOTAL - DIVISION 11 1 $76,256.80 $79,4=01 $82,4550.00 DIVISION 01- STORM SEWER CONSTRUCTION 1 2104 REMOVE CATCH BASIN EACH 7 $80.00 $560.00 $150.00 $1,050.00 $150.00 $1,050.00 2 . 2104 REMOVE STORM SEWER PIPE LIN FT 1 182 1 $5.001 $910.001 $5.001 $910.001 $5.00 $910.00 ,2502 CONNECT DRAIN TILE TO EXTG. DRAINAGE STRUCTURE I EACH 1 4 1 $180.001 $720.001 $200.001 $800,001 $200.001 $800.00 __�. Paget &4 *TY OF HUTCHINSON, 111 HASSAN ST SE, *CHINSON MN 55350 320- 234 -4209 • BID TABULATION - CITY OF HUTCHINSON LETTING NO.3 /PROJECT NO. 09-03 BID OPENING: 03117/2009 AT 10:30 AM ENGINEER'S ESTIMATE $993,000.00 Z f H W W W ITEM DESCRIPTION UNIT i= 2 Q d Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 -0247 952-467 -2720 952467 -3894 Duininck Bros Inc 408 6th St6 P O Box 208 Prinsburg MN 56281 -0208 320 - 978-6011 320 - 9784978 Knife River 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 763497 -0170 763497 -3214 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 4 2502 4" PVC SDR 35 PIPE TOP HALF PERF. (INCL. SOCK & BENDS) LIN FT 3927 $4.60 $18,064.20 $6.00 $23,562.00 $6.00 $23,562.00 5 2502 4" PVC CLENOUT (INCL. FITTINGS, CAPS & CURB TUNNELING) EACH 12 $180.00 $2,160.00 $195.00 $2,340.00 $195.00 $2,340.00 6 2502 EACH 33 $260.00 $8,580.00 $225.00 $7,425.00 $225.00 $7,425.00 7 2503 RANDOM RIPRAP CLASS III WITH TYPE 111 FABRIC CU YD 8.2 $76.00 $623.20 $60.00 $492.00 $60.00 $492.00 8 2503 12" RC PIPE APRON EACH 2 $480.50 $961.00 $700.00 $1,400.00 $700.00 $1,400.00 9 2503 12" RC PIPE STORM SEWER DESIGN 3006 CL V LIN FT 395 $37.20 $14,694.00 $31.00 $12,245.00 $29.00 $11,455.00 10 2503 CONNECT TO EXISTING MANHOLE EACH 3 $300.00 $900.00 $500.001 $1,500.00 $500.00 $1,500.00 11 2506 CONSTRUCT MANHOLE DESIGN 60 -4020 LIN FT 7.9 $514.00 $4,060.60 $415.00 $3,278.50 $415.00 $3,278.50 12 1 2506 ICONSTRUCT CATCH BASIN TYPE A (1) ( EXCEPTION - R- 3360 -A / COUNT 1) LIN FT 29.4 $437.00 $12,847.80 $440.00 $12,936.00 $440.00 $12,936.00 SUB -TOTAL - DIVISION III {65,080.80 567,938.60 $67,148.50 DIVISION IV- STREET CONSTRUCTION AND RESTORATION 1 1 2101 ICLEARING AND GRUBBING EACH 19 $105.00 $1,995.00 $275.00 $5,225.00 $275.00 $5,225.00 2 2104 REMOVE CURB & GUTTER LIN FT 2680 $3.00 $8,040.00 $3.00 $8,040.00 $5.25 $14,070.00 3 2104 REMOVE CONCRETE SIDEWALK SO YD 433 $6.50 $2,814.50 $6.75 $2,922.75 $3.96 $1,710.35 4 2104 REMOVE CONCRETE PAVEMENT (FULL DEPTH) SO YD 35 $20.00 $700.00 $10.00 $350.00 $5.15 $180.25 5 2104 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 492 $6.50 $3,198.00 $6.00 $2,952.00 $5.65 $2,779.80 6 2104 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 17 $15.00 $255.00 $10.00 $170.00 $21.20 $36040 7 2104 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LN FT 438 $3.50 $1,533.00 $3.00 $1,314.00 $2.55 $1,116.90 8 2104 SAWING CONCRETE PAVEMENT (FULL DEPTH) LN FT 99 $8.00 $792.00 $5.00 $495.00 $5.10 $504.90 9 2104 REMOVE STREET LIGHT /POWER POLE EACH 8 $110.00 $880.00 $575.00 54,600.00 $112.00 $896.00 10 2105 PLACEMENT OF STOCKPILED TOPSOIL (CV) CU YD 1000 $2.50 $2,500.00 $3.00 $3,000.00 $3.50 $3,500.00 11 2105 TOPSOIL BORROW (LV) CU YD 2785 $12.00 $33,420.00 $14.00 $38,990.00 $15.00 $41,775.00 12 2105 COMMON EXCAVATION - POND EXCAVATION CU YD 8500 $3.65 $31,025.00 $3.90 $33,150.00 $4.65 $39,525.00 13 2105 COMMON EXCAVATION (STREET RECLAIM AGGREGRATE) (EV)(P) CU YD 938 $12.00 $11,256.00 $24.00 $22,512.00 $21.85 $20,495.30 14 2105 COMMON EXCAVATION (EV) (P) CU YD 577 $12.00 $6,924.00 $6.00 $3,462.00 $25.50 $14,713.50 ''. 15 2105 SUBGRADE CORRECTION (RECLAIMED AGGREGATE CLASS 7 BACKFILL) (EV) CU YD 575 $10.50 $6,037.50 $10.50 $6,037.50 $14.50 $8,337.50 16 2112 SUBGRADE / BASE PREPARATION SO YD 8507 $0.65 $5,529.55 $1.30 $11,059.10 $8.15 $69,332.05 17 2112 SUBGRADE /BASE PREPARATION (SIDEWALK) SO YD 2125 $1.50 $3,187.50 $1.80 $3,825.00 $3.00 $6,375.00 18 2211 IRECLAIM AGGREGATE BASE CLASS 7 PRODUCTION (8" DEPTH) SO YD 8877 $0.60 $5,326.20 $1.15 $10,208.55 $6.00 $53,262.00 19 2357 JBITUMINOUS MATERIAL FOR TACK COAT GAL 531 $2.75 $1,460.25 $2.50 $1,327.50 $2.25 $1,194.75 20 2360 TYPE SPWEA240B WEARING COURSE MIXTURE SO YD 8474 $5.45 $46,183.30 $6.70 $56,775.80 $6.15 $52,115.10 21 2360 TYPE SPNWB230B NON - WEARING COURSE MIXTURE SO YD 8474 $9.40 $79,655.60 $9.05 $76,689.70 $10.15 $86,011.10 22 2504 ADJUST CURB STOP EACH 1 $80.00 $80.00 $225.00 $225.00 $225.00 $225.00 23 504 ADJUST GATE VALVE BOX EACH 1 $250.001 $250.00 $300.00 $300.00 $300.00 $300.00 24 506 ADJUST FRAME AND RING CASTING MANHOLE EACH 19 $623.001 $11,837.00 $450.00 $8,5700 $500.00 $9,500.00 ..,-- Page2 of 4 OF HUTCHINSON, 111 HASSAN ST SE, IWCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO.3 /PROJECT NO. 09-03 BID OPENING: 0311712009 AT 10:30 AM ENGINEER'S ESTIMATE $993,000.00 ICLEARING AND GRUBBING = L w N LL w ITEM DESCRIPTION UNIT 2 Q Q Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339.0247 952467 -2720 952467-3894 Duininck Bros Inc 408 6th St6 P O Box 208 Prinsburg MN 56281 -0208 320 - 978 -6011 320. 9784978 Knife River 4787 Shadow Wood Or NE Sauk Rapids MN 56379 763. 497 -0170 763497.3214 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 25 2521 4" CONCRETE SIDEWALK (6" CLASS 5 INCIDENTAL) SO FT 7380 $128 $24,206.40 $120 $23,616.00 $3.53 $26,051.40 26 2521 4" CONCRETE SIDEWALK (6" SALVAGED CLASS 7 INCIDENTAL) SO FT 11743 $113 $36,755.59 $3.20 $37,577.60 $3.41 $40,04163 27 2531 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 2693 $10.29 $27,710.97 $9.80 $26,391.40 $9.55 $25,718.15 28 2531 PEDESTRIAN CURB RAMP EACH 11 $925.00 $10,175.00 $925.00 $10,175.00 $925.00 $10,175.00 29 2531 6" CONCRETE DRIVEWAY PAVEMENT (MINIMUM 3" CLASS 5 INCIDENTAL) SO YD 720 $35.80 $25,776.00 $34.55 $24,876.00 $40.65 $29,268.00 30 2531 8" CONCRETE DRIVEWAY PAVEMENT (MINIMUM 3" CLASS 5 INCIDENTAL) SO YD 67 $48.12 $3,224.04 $47.00 $3,149.00 $52.95 $3,547.65 31 2531 8.5" CONCRETE PAVEMENT (WITH DOWEL BARS) SO YD 35 $83.34 $2,916.90 $75.05 $2,626.75 $73.35 $2,567.25 32 2545 STANDARD STREET LIGHT POLE EACH 17 $1,120.00 $19,040.00 $1,120.00 $19,040.00 $1,145.00 $19,465.00 33 2545 STANDARD STREET LIGHT ACORN STYLE HEAD AND GLOBE EACH 13 $975.00 $12,675.00 $975.00 $12,675.00 $989.85 $12,868.05 34 2545 REINSTALL SALVAGED LIGHT FIXTURE AND GLOBE EACH 4 $100.00 $400.00 $100.00 $400.00 $102.00 $408.00 35 2564 RELOCATE STREET SIGN EACH 4 $125.00 $500.00 $125.00 $500.00 $125.00 $500.00 36 2564 TRAFFIC CONTROL LUMP SUM 1 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 37 2571 RELOCATE TREE (1 " -3 ") EACH 4 $100.00 $400.00 $300.00 $1,200.00 $225.00 $900.00 38 2573 SILT FENCE - MACHINE SLICED LIN FT 450 $2.50 $1,125.00 $2.00 $900.00 $2.50 $1,125.00 39 2573 INLET PROTECTION EACH 15 $200.00 $3,000.00 $75.00 $11125.00 $10 $2,250.00 40 2575 SEEDING ACRE 6.5 $500.00 $3,250.00 $100.00 $6, 0 $500.050.00 $3,250.00 41 2575 SEED MIXTURE W1, DRILLED POUND 52 $92.00 $4,784.00 $280.00 $14,560.00 $92.00 $4,784.00 42 2575 MULCH TYPE 1, DISK ANCHORING TON 13 $150.00 1 $1,950.00 $150.00 $1,950.00 $150.001 $1,950.00 43 2575 1 SEEDING (INCL. SEED MIX 270, FERT. 24 -0-10, & CAT /1 BLANKET W /BIO ANCHC SQ YD 3343 $1.15 $3,844.45 $2.25 $7,52175 $1.15 $3,844 45 SUBTOTAL - DIVISION IV $449,012.75 $493,514.40 5824,620.48 TOTAL LETTING NO. 3 1PROJECT NO. 09 -03 1 1 $607,574.301 1 $663,784.901 1 $798.458.98 ALTERNATEI 1 2101 ICLEARING AND GRUBBING EACH 3 $105.00 $315.00 $250.00 $750.00 $325.00 $975.00 2 2104 REMOVE CURB AND GUTTER LIN FT 120 $3.00 $360.00 $3.00 $360.00 $5.25 $630.00 3 2104 REMOVE INTEGRANT CURB AND GUTTER LIN FT 135 $5.00 $675.00 $3.00 $405.00 $8.75 $1,181.25 4 2104 REMOVE CONCRETE SIDEWALK SO FT 3440 $0.75 $2,580.00 $0.75 $2,580.00 $3.95 $13,588.00 5 2104 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 50 $7.50 $375.00 $10.00 $500.00 $5.75 $287.50 6 2104 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 60 $3.50 $210.00 $3.00 $180.00 $2.55 $153.00 7 2104 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 200 $8.00 $1,600.00 $5.00 $1,000.00 $5.10 $1,020.00 ' 8 2104 REMOVE STREET LIGHT POLE EACH 1 $110.00 $110.00 $110.00 $110.00 $112.00 $112.00 ''. 9 2105 COMMON EXCAVATION (P) CU YD 1235 $10.00 $12,350.00 12,350.00 1-- $7.00 $8,645.00 $27.75 $34,271.25 10 2105 SUBGRADE CORRECTION (CLASS 5 AGGREGATE BASE) CU YD 120 $18.00 $2,160.00 $20.00 $2,400.00 $14.55 $1,746.00 11 212 SUBGRADE PREPARATION SO YD 1860 $1.00 $1,860.00 $2.50 $4,650.001 $3.451 $6,417.00 12 501 12" RC PIPE APRON WITH TRASHGUARD EACH 1 $637.00 $637.001 $750.00 $750.00 $750.00 $750.00 ,_�,/ YagW V 4 •TY OF HUTCHINSON, 111 HASSAN ST SE, tWCHINSON MN 55350 320 - 234 -4209 • BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3 1PROJECT NO. 09 -03 BID OPENING: 03/17/2009 AT 10:30 AM ENGINEER'S ESTIMATE $993,000.00 = w ~ W Q. 'A W ITEM DESCRIPTION UNIT Z a OF Wm Mueller & Sons Inc 831 Park Ave P 0 Box 247 Hamburg MN 55339 -0247 952 -467 -2720 952 -467 -3894 Duininck Bros Inc 408 6th St6 P O Box 208 Prinsburg MN 56281 -0208 320. 978.6011 320- 978 -4978 Knife River 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 763-497 -0170 763 -497 -3214 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 13 2503 CONNECT TO EXISTING STORM SEWER EACH 4 $300.00 $1,200.00 $600.00 $2,400.00 $1,000.00 $4,000.00 14 2503 12" RC PIPE SEWER DESIGN 3006 CL III LIN FT 183 $42.20 $7,722.60 $30.00 $5,490.00 $30.00 $5,490.00 15 2503 6" PE CORR PIPE SEWER LIN FT 10 $14.60 $146.00 $30.00 $300.00 $30.00 $300.00 16 2506 CONSTRUCT MANHOLE DESIGN 48 -4020 LIN FT 7 $550.60 $3,854.20 $400.00 $2,800.00 $400.00 $2,800.00 17 2506 CONSTRUCT CATCH BASIN DESIGN C LIN FT 5.6 $435.35 $2,437.96 $260.00 $1,456.00 $260.00 $1,456.00 18 2501 4" CONCRETE SIDEWALK SO FT 16175 $3.28 $53,054.00 $140 $54,995.00 $3.60 $58,230.00 19 2501 6" CONCRETE SIDEWALK SO FT 561 $3.95 $2,215.95 $3.85 $2,159.85 $4.25 $2,384.25 20 2531 CONCRETE CURB AND GUTTER B618 LIN FT 120 $18.15 $2,178.00 $18.40 $2,208.00 $18.15 $2,178.00 21 2531 INTEGRANT CURB AND GUTTER LIN FT 135 $36.75 $4,961.25 $37.00 $4,995.00 $36.75 $4,961.25 22 2531 PEDESTRIAN CURB RAMP EACH 11 $925.00 $10,175.00 $925.00 $10,175.00 $925.00 $10,175.00 23 2531 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 130 $37.80 $4,914.00 $34.55 $4,491.50 $32.80 $4,264.00 24 2545 DECORATIVE STREET LIGHT POLE EACH 1 $2,340.00 $2,340.00 $2,340.00 $2,340.00 $2,375.00 $2,375.00 25 2545 REINSTALL SALVAGED LIGHT FIXTURE AND GLOBE EACH 1 $100.00 $100.00 $100.00 $100.00 $102.00 $102.00 26 2564 RELOCATE STREET SIGN EACH 3 $125.00 $375.00 $125.00 $375.00 $125.00 $375.00 27 2571 DECIDUOUS TREE #20 CONTAINER EACH 18 $250.00 $4,500.00 $240.00 $4,320.00 $240.00 $4,320.00 28 2571 TRANSPLANT CONIFEROUS TREE -85" SPADE MINIMUM EACH 12 $150.00 $1,800.00 $300.001 $3,600.00 $325.00 $3,900.00 29 2573 INLET PROTECTION EACH 23 $200.00 $4,600.00 $100.00 $2,300.00 $150.00 $3,450.00 30 2574 SODDING TYPE LAWN SQ YD 3700 1 $5.70 $21,090.00 $2.501 $9,250.00 $2,501 $9,250.00 TOTAL - ALTERNATE 1 1 $150,895.96 1 $135.085.36 1 $181,141.50 I TOTAL LETTING NO. 3 /PROJECT NO. 09 -03 WITH ALTERNATE 1 1 1 $758.470.261 1 5799.870251 1 1979.600.481 Page of 4 RESOLUTION NO. 13559 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5090 LETTING NO. 3 1PROJECT NO. 09 -03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous/concrete surfacing, sidewalksitrails, landscaping, street lighting, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2010 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2009, until the 31 st day of December 2010. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2009; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of April 2008. Mayor City Administrator q( RESOLUTION NO. 13560 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3 /PROJECT NO. 09-03 2009 PAVEMENT MANAGEMENT PROGRAM — PHASE 1 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: McLeod Ave NE (TH 15 to Prospect), 6th Ave NE (Prospect to Bluff), sidewalk construction along TH 15 (5th Ave NE to North High), sidewalk construction Bluff St NE (5th Ave to 6th Ave) and wetland mitigation area construction by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer, drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous /concrete surfacing, sidewalks /trails, landscaping, street lighting, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons Inc of Hamburg MN $758,470.26 Duininck Bros Inc of Prinsburg MN $799,870.25 Knife River of Sauk Rapids MN $979,600.48 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $758,470.26 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of April 2009. Mayor City Administrator COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5090 LETTING NO. 3/PROJECT NO. 09-03 McLeod Ave NE (TH 15 b Pmepecn, 6N Ave NE (Pmsped m &uf0, Ydexaa rnn.ducwm Yong TH 15 (5a Ave NE a North High). adewalkomedvcdon BlWI St ME (5th Ave b 6N Ave) and x wd magaeen area caravadon by maoaay ranbilndon an utiay innesducaa inswinew. by wua .0 aan Yom serer, drsin tie ee*w ms, u anw wYermain, wumal unary sewer,..f . namaeur, grading, agaregaa bus, storm avoeran tiewnem impmvemanf , elan fie a.tagaems, u arw wafeimain, sufece radaniatlen, grating. eggragaa base, .once a wne and queer, bem mus base, biamin a verwaa sufacing. YdaxYkYtraia, landscaping, sheet lighting, reafwadon an appw nance5 COST PER FRONT FOOT; COMPUTED BY: P VANDER VEEN $47.60 STRF.ETREHABaITATIM CHECKED BY: K EXNER $995.00 WATER eERVICE $1,280.00 FEWERIERNCE 1ST HEARING: 021102009 2ND HEARING: W142009 NUMBER OF YEARS: $10.ou ADOPTED: 501412009 INTEREST RATE: CITY PID NO. PROPEMAGGRSH NAME &ADDRESS oEiRQRRITYDMMER LEGALDESCRMTION ADORIONORSUBOPAWN TOTAL FEET. STREET ANROBMBR WATER A NT SEWER ASSESSMENT TOTAL ASSESSMENT 1 31 117 29 07 0670 McLeod Ave NE Dennis & Mary Forsberg W 12 Lots 6 & 7, Block 2. College Addition 66.00 $3,135.00 5995.00 IM,1311.0 29 McLeod Ave NE 23 088 0120 129 Hutchinson MN 55350 2 31 117 29 07 06M 47 McLeod Ave NE Daniel R Knnapar E 12 Lots 6 & 7, Block 2, Cot Addition 0.00 $0.00 5995.00 00 47 McLeod Ave NE 23 088 0130 Hutchinson MN 55350 3 31 117 29 07 1070 77 McLeod Ave NE Ci IZens Sate Bank NYA Lot 6 & Lot 7 EX N20' of Lot 7, Block 6, C e Addition 0.00 $0.001 5995.00 00 P 0 Box 789 23 088 0520 NW WDOdIYMV fuflarka 56368 -0779 4 31 117 29 07 1130 83 McLeod Ave NE David A Larsen LW 4 & 5 EX E80', Block 7, College Addition 87.00 $3,182.50 161&0 83 McLeod Ave NE 23 088 0580 Huh2linam MN 55350 5 31 117 29 07 1140 89 McLeod Ave NE Thnothy C & Tare L Hagen E60' of Lots 4 & 5, Block 7, Col Addition 60.00 32,650.00 89 McLeod Ave NE 23 088 0590 Hutchinson MN 55350 6 31 117 29 07 1150 95 McLeod Ave NE James It Janet Comer W 12 of Lots 6 & 7, Block 7, College Addition 66.00 63,135.00 Ildl.11311.00 95 McLeod Ave NE 23 088 06M Hutchinson MN 55350 7 31 117 29 07 1160 99 McLeod Ave NE Candace, R Bater E 12 of Lea 6 & 7 EX 2.5' x 14.67' Trengulsr Tract In SE Comer of Lot 6, Block 7, Addition 63.50 $3,016.25 99 McLeod Ave NE 23 ON 0610 HkIci,in an MN 55350 8 31 117 29 07 1170 314 Col Ave NE Michel P Hansen Lot 8 EX E44.25' of N18.69 & W82.75' of S5' of Lot 9. Block 7. Collep Addition 66.00 $3,135.00 $5.136.0 314 Cottage Ave NE 23 098 0820 H.Ichiredn MN 55350 9 31 117 29 09 0230 155 6a Ave NE Robert J & Sandra J Dieh S69 of Lot 2. Block 1. Noel Hell City of Hutchinson 138.00 $6,555.00 155 601 Ave NE 23 056 0090 lHutchinson MN 55350 10 31 117 29 09 0290 145 6N Ave NE Mark D Nisse Lot 1, AudBofs Plat Lob 3-4-5. Block 1. North Ha8 City of Hutchinson & Part of Lot 9, Auditor's Plat S 12 Section 30 & N 12 Section 31- 117 -29 66.00 53,135.00 1 150.0 145 6th Ave NE 23 058 0010 Hutchinson MN 55350 11 31 117 29 09 0300 139 6th Ave NE Christine L Ronmw Lot 2, Audikars Pal of Lots 345, Block 1, North Hall Cily of Hutchinson & Part of Lot 9, Auditors Plat S 12 Section 30 & N 12 Section 31- 117 -29 66.00 63,135.00 176.0 139 M Ave NE 23 058 0020 Hutchinson MN 55350 12 31 117 2909 0350 127 8th Ave NE Brats M Ptchotla & Jessica J Buau Lot 4, Audtoys Plat of Lob 3+5, Black 1, NOM Hall City of Hutchinson It Part of Lot 9, Auditors Pat S 12 Section 30 & N 12 Section 31- 117 -29 6&.00 63,135.00 176:00 127 601 Ave NE 23 058 0040 Hutcheson MN 55350 G VS6ES6MENT ROWNiIXLS11WglSAEOW- l3 POgOTG33A5aESSYEM ROLLM LNa UO - MOPIED -6.5a 14tlrt- Ppe103 I V COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 6090 LETTING NO. 3/PROJECT NO. 09 -03 McLood Am NE (TH 15 N Prospect), as Ave NE (Prospect M Mu1), au evalk mnahu4eM along TH 15 (5N Ave NE to Nodh High). sidavagc mnaevpmn Bad M NE (51h Ave b 60 Ave) and vvlW4 miapalion ones construction by raaaaay remSiNadm and utility lndasbumrm imtalMSOm M coneWctgn of kteml storm saver, adorn tin inaWMeom. unanu wawm+in, tetanal ean" sew, surtam recom anon, snoods, apptegats came, suern saver aM treement Improvemers, drain We inetalleeom, Moral "Nanan, surface redamalion, trading, ayye,wo bona. onnorate arc and gubar, biNmkww be", bitumimuslconorew mdacing, akavalksdralls, landsmpng, sweat hobng. raalomton and appudananr<t ONT . PER FRONT .. T: COMPUTED BY: P VANDER VEEN $47.60 srneETREHAauiTATaN CHECKED BY: K EXNER (995.00 WATER SERVICE $1,290.00 Isevasi 1ST HEARING: 0211012M 2ND HEARING: W142009 $10.00 ADOPTED: W1412009 INTEREST RATE: d fl CITY POND. PROPOMADORM NAM&ADOREBB OFPROP'ER1Y'OMgRR. LEGAL DESCRIPTION ADDITION ORBLIBOIVWIWI TOTAL. 3667 STREET ApEBSNT SERVICE SEROM O ASSESSMENT 13 31 117 29 09 0360 121 881 Ave HE Lisa M Leuwatie LM 5, Auditor's Plat of Lots 3+5, Block 1, North Half City of Hutchinson & Part at Lot 9, Auditors Plat S 12 Section 30 & N 12 Section 31- 117 -29 66.00 93,135.00 $3,13LO ' 121 fiN Ave NE 23 058 0050 Hutchinson MN 55350 14 31 117 29 09 0370 117681 Ave HE Patrick J & Sharon A Hastened 117 fin Ave HE Pan of Lots 6 & 7, Auditors Plat of Lott 3415, Black 1, North Halt City of Hutchinson & Part of Lo 9, Auditors Plat S 12 Section 30 & N 12 SecBOn 31- 117 -29 6&00 $3,135.00 Ip&lmm 230580050 Hutchinson MN 55350 15 31 117 29 10 0160 578 Prospect St HE Jean 8 Alortla Davison Lot 1 EX 5198', Auditors Plat of Subdivision of Block 5 in Noun Had City of Hulctunson 36.20 1 $1,719.501 $1.719.60 578 Prospect St NE 230560552 Hutchinson MN 55350 16 31 117 29 10 0200 86 McLeod Ave HE Eluded R Benvall Lo 2 EX W60', Auditors Plat of Subdivision of Block 5 in North Had City of Hutchinson 105.30 $5,001.75 $995.00 $1,280.00 76 86 McLeod Ave HE 230560556 Hutchinson MN 55350 17 31 117 29 10 0210 76 McLeod Ave HE TnooesWBraNad W60' of Lot 2, Auditors Plat of Subdivision of Block 5 in North Hall City of Hutchinson 60.00 92,850.00 9995.00 $1.280.00 1mA0 76 McLeod Ave NE 230560555 Hutchinson MN 553M 18 31 117 29 10 0330 531 Man St Stacks L Serval LM D FX N6F, Auditors Plat of Subdivision of Block 5 in North Had City of Hutchinson 000 $0.00 $995.00 sasm 531 Main St N 230630050 Hutchinson MN 553M 19 31 117 29 10 0340 545 Main St N Douglas A Pounds & Michelle Reey-PMm N66'01 Lot D, Auditors Plat of Subdivision of Block 5 in Noun Hag City of Hutcherson 0.00 1 $0.001 $995.00 545 Mein St N 23 063 0060 Hutchinson MN 55350 20 31 117 29 10 0350 22 McLeod Ave HE Jamas HGWM &Susan F Novak Lo E, Auditors Plot of Subdivision of Black 5 in Noun Half City of Hutchinson 79.20 93,762.00 $995.00 SURAD 22 McLeod Ave HE 23 063 0070 Hutchinson MN &%W 21 31 117 29 10 0380 32 McLeod Ave HE Gel L Soderberg Lo H, Auditors Plat of Subdivision of Block 5 in North Half City of Hutchinson 79.20 $3,762.00 3995.00 51,280.00 MANIT.0111 32 McLeod Ave HE 23 063 0100 Hutchinson MN 55350 22 31 117 29 10 0390 38 McLeod Ave HE Joyce M SUVanern & Christopher & Denise Sctvamm Lot I, Audam Plat of Subdivision of Block 5 in North Had City of Hutchinson 79.50 $3,776.25 9995.00 T71JM 38 McLeod Ave HE 23 063 0110 HulrhkMpn MN 55350 23 31 117 29 10 0,420 46 McLeod Ave HE Kell G Christensen Lot L EX S 1 Rod, Auditors Plat of Subdivision of Block 5 in North Half City of Hutchinson 79.66 $3,783.38 s995.00 779.30 18452 Ornate Ave 230630140 Huldtinson MN 55350 24 31 117 29 10 0430 56 McLeod Ave HE Pony Henke W 12 d Ld M, Auditors Plat d Subdivision d Biotic 5 in North Half City d Hutchinson 81.90 93,890.25 9995.00 $1,280.D0 l 56 MCLaud Ave NE 230630150 Hulrrinson MN 55350 G'4StE5tNENT ROLLSVtOLLb12tlW6A5rvb. L3 PoB.031C2M96EbtMF.Nr ROLLMbOBO L30 - PppP1ED- e5x14au.RW2of3 V COMPILED BY: P VANDER VEEN A ASSESSMENT ROLL NO. 5090 P PER IT FOOT: COMPUTED BY: PVANDER VEEN L $47.50 S STREETRFJIABIUTATI0.1 CNECKED BY: KE%NER M $995,00 W WATER 9ERNLE $1,280.00 j j3ElhER8ER6ftCE 1ST H HEARING: 0 02/10/2009 b 2NO H HEARNG: 0 0411412009 e NUMBER OF Y YEARS: 910.00 ADOPTED: M MN2009 m INTEREST RATE: 9 P cffypmw N PROPiR:Y AOORESE O NAME A A00RG6 L LEGAL DESCRIPTION T TOTAL S STREET W WATER S SEWER T TOTAL 25 2 31 117 29 10 ONO D 66 McLeod Ave NE l Da!2!& TGnya Fled E W of Lot M, Auditors Plat M Subdivision of Block 5 in North Hall City of 81.90 8 83,89025 $ $995.00 8 81,280.00 7 741.28 56 McLeod Are NE E 230630180 6 lHutchinson MN 55350 H 1101M A-SAMMINT 80" NO. $ $M11114,1111 6,5x%l %p.3d3 • April 9, 2009 Gentlemen: We have sent the following to each of the people on the list that you provided us. We sent these two sheets and enclosed a self-addressed stamped envelope to return the petition results to us. Hopefully, we will have this information available when the City Council meets on the 14th. Thanks for your help with this. Jim and Jan Conner r� 0 ?l) 0 11 April 8, 2009 Dear Neighbor: The City of Hutchinson has tentative plans to rebuild McLeod Ave /6h Ave NE. As you know, more than 30 years ago, the Hutchinson City Council made residential McLeod Ave /6th Ave NE a truck route. This was done so that Rockite Silo Company could eliminate about two blocks from their trip to and from their gravel pit near South Haven, Minnesota (about forty miles). Because of the heavy loads, MNdot helped finance part of the rebuilding of the roadway and thus had jurisdiction over the use of it. Which is why it was used as the detour for three state highways during the $30 + million 7/22 MNdot boondoggle and why it is still a truck route even though there are no businesses on it— Rockite has moved just residents and three day care facilities on or within one or two city lots of it. A truck route designation on a city street means that any truck allowed on a state highway is allowed on the truck route; this, of coarse, includes cube trucks, cement trucks, gravel trucks, eighteen wheelers (semi tractor /trailer trucks), and double bottom trucks —a double bottom truck is an eighteen wheeler pulling a four wheel trailer —these double bottom trucks are not allowed on our federal freeway system but are allowed on city truck routes including those in residential areas. In addition to the roadway, the plans include an eight foot wide, concrete surfaced recreational trail on the South side of the street. Construction would necessitate narrowing the current roadway by two feet, pour a new concrete curb and gutter, prepare the trail bed, and surface it with concrete. More than 20 trees would be removed for the project (the city's count is 10 trees). Note: The right of way for this street is more than fifty feet from the center of the current road, the city owns this property and can, therefore, do whatever they want to even if it means having the trail go within a few feet of some homes and shortening several driveways. If you want to know where the trail would infringe on your home and driveway, measure in six feet from the inside of the current curb. Presumably, the rules for the use of the trail would be the same or similar to those of the Luce Line Trail. And if so, during the summer months, no motorized traffic would be allowed (no motor powered bicycles, motorcycles, and no handicapped people would be allowed to use their motorized wheelchairs or scooters), horses, bicycles, and shoe leather could be used. In the winter months, in addition to the above summer use, all terrain vehicles (ATVs) and snowmobiles would be allowed. It should be the goal of the city to enhance your property value, not decrease it as this trail and truck route would do—and you pay for it! If you object to this infringement on your home and pocketbook, sign the enclosed petitions. Sincerely, Jim & Jan N g1/F A, h Your neighbors at 95 McLeod Ave NE M��.`�.� vy \y�G • Neighbor: If you agree with the following petitions, please sign them and return to us as soon as possible. The hearing at which these petition will be presented is Tuesday April 14, 2009 at 6:00 pm in the Council Chambers of the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, MN. Owners of the property, please sign and then print your name and address on the lines provided. Or sign and attach a return address sticker. We will present the petitions to the Council at that time. It would very effective if all of you could attend this meeting —see you there! • u Petition: We the under signed taxpayers and property owners on or whose property abuts McLeod Avenue /6t' Avenue North East petition the Hutchinson City Council to rescind (get rid of) the truck route designation for our residential street. Signature Owner Address Petition: We the under signed taxpayers and property owners on or whose property abuts McLeod Avenue /6" Avenue North East petition the Hutchinson City Council to not include a recreational trail next to our residential street. Signature Owner Address Thank You! -Xe� • Kent Exner • Page I of 1 From: Kent Exner Sent: Monday, April 13, 2009 11:17 AM To: Gary Plotz Cc: Steve Cook; Bill Arndt, Chad Czmowski (chad_czmowski @hotmail.com); Eric Yost; Jim Haugen; Steve Cook; Marc Sebora; Dolf Moon; Dan Hatten Subject: 13 (Mrl Pori R 6th Ave) Letter & Petition Attachments: L3 letter & petition.pdf Gary, Please see the attached letter and petition from Jim & Jan Conner (95 McLeod Ave NE). There are several inaccuracies and "leading" statements within this letter that responding to it would be timely and most likely ineffective. However, one important clarification that could be made by Chief Hatten is regarding the use enforcement on City trails. At this point, this individual has distributed this document to several property owners and City staff has addressed calls resulting from it. Please note that I personally have had discussions regarding the scope of this project with the author of this letter /petition for over a year. Also, this individual has participated in the Neighborhood Meeting and Public Hearing (Council Meeting) where very limited (even possibly no) negative feedback was received from the residents. At the City Council meeting, City staff was directed to remove the TH 15 to Northwoods Park trail connection along Northwoods Ave, but no one spoke in objection to the McLeod /6th Ave trail. Unfortunately, the City will have to remove 10 trees along McLeod /6th to install the trail even with narrowing the street about 2% but will be transplanting some trees, protecting some marginal trees, and planting new trees elsewhere within the project as determined by the City Forester. Due to the limited amount of negative feedback regarding the Letting 3 project, City staff again recommends proceeding with all of the proposed improvements. If there are any questions or concerns regarding this issue, please let me know. Thank you. Kent Exner, PE City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 kexne. r @ci. hutchinson. mn us 320.234.4212 Direct 320.583.5663 Cellular 320.234.4240 Fax 4/13/2009 �(G "i MEMORANDUM DATE: April 6, 2009 for the April 14, 2009 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: ANNEXATION BY ORDINANCE OF 5.97 ACRES, LOCATED ON 5T" AVENUE S.E., WEST OF WARRIOR MANUFACTURING, EAST OF MCLEOD COUNTY HOUSEHOLD HAZARDOUS WASTE FACILITY, AND SOUTH OF THE HACKBARTH PROPERTY, REQUESTED BY MCLEOD COUNTY Background: A petition for annexation has been received from McLeod County fora 5.97 -acre parcel located east of the McLeod County Solid Waste site. After the recent annexation of the Hackbarth property, the subject property became entirely surrounded by property within City limits. McLeod County plans to use the site for expansion of the solid waste facility in the future. The annexation is important for the development of the industrial park as the new north /south road, Hackbarth Street, is planned to be constructed along the east property line of the site from 5�h Avenue S.E. The property is currently addressed as 1105 Arch Street and will be readdressed to 1105 5t' Avenue S.E. after annexation. C1 City Council Memo Annexation of McLeod County Property Page 2 Annexation and Public Hearin A petition for annexation has been submitted by McLeod County and a 30 day notice period to the township, County, and adjacent property owners has been initiated. A public hearing for annexation is required to be held by the City Council. A second reading by the Council and approval by the State Municipal Boundary Adjustments Board is also required before the annexation is complete. Comprehensive Plan: The 2002 Comprehensive Plan identifies the timing and density for development on the staging plan. The property is identified on the Staging Plan as having the potential for utility extension and development between 2000 — 2005. The property is designated for industrial land use category, which could include manufacturing, warehousing, assembly, truck terminals, and other businesses that provide goods and services, but not directly to the public. As annexed property is automatically assigned the R -1 zoning district upon annexation, the property will need to be rezoned from R -1 to an industrial zoning district before industrial development would be permitted. Planninq Commission Meeting: The Planning Commission discussed the proposed annexation under new business at their March 17ei, meeting. Staff noted after the annexation of the Hackbarth property, the subject property became entirely surrounded by property within the City limits. Staff stated that future review and approval with be needed for a rezoning and site plan, when the County is ready to develop the parcel. Additionally, the new north -south roadway, Hackbarth Street, will need to be platted for the industrial park. After concluding discussion, the Commission unanimously recommended forwarding the proposal to the City Council with positive feedback. Recommendation: The Planning Commission unanimously recommended forwarding the annexation to the City Council with positive feedback. 9 0) PUBLICATION NO. ORDINANCE NO. 09 -0529 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND THAT IS SURROUNDED BY THE MUNICIPALITY AND IS LESS THAN 120 ACRES PURSUANT TO MINNESOTA STATUES 414.033, SUBDIVISION 2 (2),(3) AND SUBDIVISION 2b WHEREAS, McLeod County, property owner, is requesting that certain land be annexed to the City of Hutchinson, as legally described below, and: Beginning at a point 105 feet West of a point 1,446.5 feet South of the Northeast comer of the Northwest Quarter of Section Five (5), in Township One Hundred Sixteen (116), North of Range Twenty -nine (29) West; thence running South 724.2 feet to the center of the Glencoe and Hutchinson Public Road; thence North 66 degrees West along the center line of said Public Road, 424 feet; thence West along the center line of said Public Road, 113 feet; thence North 548.2 feet; thence East 495 feet to the point of beginning, now known as Lot 8 of Auditor's Plat of the West Half of Section 5, Township 116, North of Range 29 West. WHEREAS, said property is unincorporated and is surrounded by the City of Hutchinson, is approximately 5.97 acres in size, and is not presently served by public water or sewer facilities; and WHEREAS, McLeod County is the sole owner of the property, the property is not included within any other municipality, and is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and WHEREAS, the City of Hutchinson held a public hearing on April 14, 2009, and NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property is surrounded by the municipality and is less than 120 acres, that the area to be annexed is approximately 5.97 acres, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and that the request complies with all of the provisions of Minnesota Statutes 414.033 Subd. 2 (2), (3) and 2b and SECTION 2. The property is surrounded by the city limits and is about to become urban or suburban in nature and that the property is about to be developed by the County of McLeod for the purpose of industrial development with municipal services, and SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The population of the area legally described within and hereby annexed is zero. 9 ld) Ordinance No. 09 -0529 McLeod CountyAnnexation April 28, 2009 Page 2 SECTION 5. The City of Hutchinson, pursuant to Minn. Stat. 414.036, that with respect to the property taxes payable on the area legally described herein, hereby annexed, there are no taxes payable to Hassan Valley Township as the County-owned property is non - taxable property. SECTION 6. That pursuant to Minn. Stat. 414.036 with respect to any special assessments assigned by the township to the annexed property and any portion of debt incurred by the township prior to the annexation and attributable to the property to be annexed, but for which no special assessments are outstanding, for the property legally described herein, there are no special assessments or debt incurred by the township on the subject area for which reimbursement is required. SECTION 7. The City Administrator is directed to file copies of this ordinance with the Office of Administrative Hearings - Municipal Boundary Adjustments, Hutchinson Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 8. This ordinance takes effect upon its passage and publication and the filing of the copies as directed in Section 7 and approval of the Ordinance by the Office of Administrative Hearings - Municipal Boundary Adjustments. First Reading: April 14, 2009 Final Reading and Passed: April 28, 2009 Adopted by the City Council this 28h day of April, 2009. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor C) ta) • PEC OEM MUNiTY DEVELOPMENT COMMISSION An Economic Development Authority MEMORANDUM Date: April 8, 2009 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: City Council Agenda Items The Hutchinson EDA is proud to announce a major new economic development project for the City of Hutchinson. Project Overview A new company, Atomic Crane Corporation, is being formed here in Hutchinson as a partnership between Hutchinson Manufacturing, Inc. (HMI) and PAR Nuclear of Shoreview, which is a wholly owned subsidiary of Westinghouse. Hutchinson Manufacturing, as you know, is a local high -tech precision manufacturer that serves a wide variety of industries including defense, energy, agriculture, oil & gas and process equipment. PAR Nuclear, is the world's largest producer of specialty material handling equipment for the nuclear power industry. Westinghouse will be building up to 20 nuclear reactors between 2012 and 2020. Every nuclear power plant they build has within it a system of 14 cranes — these include the Spent Fuel Pit Crane, the Fuel Building Crane, Turbine Building Cranes and the largest of them all, the Containment or "Polar" Crane, which operates over the nuclear reactor itself. Atomic Crane Corporation will manufacture a set of cranes for each nuclear power plant that Westinghouse builds. To do this work, Atomic Crane Corporation will be constructing a 51,000 square foot building on a 3.77 acre site located at 900 Hwy 7 West, between the Victorian Inn and Hutchinson Manufacturing. At this facility they will manufacture these cranes and their associated control boxes & electrical assemblies. Initial employment at this new facility is estimated to be about 15, ramping up to approximately 65 or 70 by 2012. Average wages will be over $15 per hour. Resolutions To move this project forward, two resolutions are being offered for your consideration: 1) A resolution authorizing staff to apply to the Minnesota Investment Fund on behalf of Atomic Crane Corporation. 2) A resolution authorizing the proposed business subsidies for Atomic Crane Corporation. Both resolutions are enclosed for your review. Proposed Business Subsidies The business subsidies being proposed for this project are: ■ JOBZ ■ $300,000 loan at 2% for 7 years from the Minnesota Investment Fund (if the grant is approved) • $300,000 loan at 2% for 10 years from the Ag & Economic Development board loan program. The job creation requirement is proposed to be 50 jobs by December 31, 2012. The compensation requirement is proposed to be: A) a cash wage at least equal to the U.S. Department of Health & Human Services Poverty Level for a family of four; and, B) a combined compensation (wages & benefits) for each job created at least equal to 110% of the Federal Poverty Level for a family of four. This is consistent with the city's business subsidy policy, as adopted by the City Council on January 29, 2009. The proposed business subsidies are needed to bring the project to Hutchinson. The State of Georgia is making a strong effort to bring the company there, and they are offering a combination of state and local grants, loans and employee training assistance to the company. Public Hearina At the City Council meeting on Tuesday, April 14th, a public hearing will be held to provide citizen notification and involvement prior to submitting the grant application to the Minnesota Investment Fund. This public hearing will also provide citizen notification and input for the proposed business subsidies for this project. I will be making a presentation and will provide additional information at Tuesday's City Council Meeting. In the meantime, if you have any questions or need additional information, please give me a call at 234 -4223 at any time. Thank you for your time and consideration. 9 (e) RESOLUTION # 133 RESOLUTION APPROVING THE GRANTING OF A BUSINESS SUBSIDYTO ATOMIC CRANE CORPORATION WHEREAS, it is the responsibility of the City Council to provide for the health, safety and general welfare of the community, and; WHEREAS, to achieve those goals it is necessary to have a strong and diversified local economy, and; WHEREAS, creating new, high paying jobs and increasing the local tax base provides benefits forthe entire community and enhances the long -term economic viability of the City of Hutchinson, and; WHEREAS, the addition of Atomic Crane Corporation will help diversify the city's economy and be a valuable addition to Hutchinson's economic base, and; WHEREAS, the Hutchinson Economic Development Authority has carefully reviewed the project and the proposed business subsidies and recommends their approval; THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, Hereby approves the granting of the following business subsides to Atomic Crane Corporation: a. Enactment of a Job Opportunity Build Zone, which shall include all tax exemptions authorized by the JOBZ statute: Exemption from individual income taxes as provided under M.S. 469.316; Exemption from corporate franchise taxes as provided under M.S. 469.317; iii. Exemption from the state sales and use tax and any local sales and use taxes on qualifying purchases as provided in M.S. 297A.68, subdivision 37; iv. Exemption from the state sales tax on motor vehicles and any local sales tax on motor vehicles as provided under M.S. 297B.03; V. Exemption from the property tax as provided in M.S. 272.02, subdivision 64; and _10 vi. Exemption from the wind energy production tax under M.S. 272.029, subd. 7; vii. The jobs credit allowed under M.S. 469.318; b. A loan in the amount of $300,000 at an annual interest rate of 2% with a term of 7 years funded by the Minnesota Investment Fund. C. A loan in the amount of $300,000 at an annual interest rate of 2% with a term of 10 years funded by the Ag & Economic Development Board. Adopted by the City Council this 14th day of April, 2009. ATTEST: Steven W. Cook Gary D. Plotz Mayor City Administrator cl Lq LOCAL GOVERNMENT RESOLUTION ECONOMIC DEVELOPMENT PROGRAM Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the forms package. BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for project contained in the Business and Community Development Application to be submitted on April 15, 2009 and that Gary D. Plotz and Miles R. Seppelt are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not incurred any costs and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson, may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliance Section (S -7) of the Business and Community Development Application. AS APPLICABLE, BE IT FURTHER RESOLVED that the City of Hutchinson has obtained credit reports and credit information from Hutchinson Manufacturing and PAR Nuclearand Tom Daggett. Upon review by the City of Hutchinson and Marc Sebora, Hutchinson City Attorney, no adverse findings or concerns regarding, but not limited to, tax liens, judgments, court actions, and filings with state, federal and other regulatory agencies were identified. Failure to disclose any such adverse information could result in revocation or other legal action. NOW, THEREFORE BE IT RESOLVED that Gary D. Plotz and Miles R. Seppelt, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on April 14, 2009. SIGNED: (First Authorized Official) Steven W. Cook, Mayor (Date) WITNESSED: (Signature) Gary D. Plotz, City Administrator (Date) S -10 9 C�) TO: Mayor and City Council FROM: Tom Moss, Director of Information Technology RE: Voice Over IP Update DATE: April 14u', 2009 In July, 2008, I presented to the Council the estimated costs for implementing a Voice Over IP system along with the estimated return on investment for the project. There was no action taken at that time but the understanding was that we would communicate to LOGIS that we were prepared to move ahead in 2009. Upon studying the budgets for 2009, Finance Director, Jeremy Carter has funding sources identified. The following table outlines the estimated costs by area. General Fund $151,525.87 CreekSide $11,364.44 EDA $2,525.43 HRA $2,525.43 Liquor Hutch $10,101.72 HUC $68,186.64 Waste Water $21,466.16 Water $16,415.30 To recap what was presented in July, 2008. The VOIP (Voice Over Internet Protocol) project is a system that utilizes our existing high speed network infrastructure as a phone line. The system takes the place of New Ulm Telecom's Centrex system and replaces it with our own, internally managed phone system. With this system, there are numerous benefits such as a robust Automated Attendant. Adds, moves and changes no longer require a service call from the phone company. We also add a great deal of statistical reporting for department managers that include call volumes and duration. Basically, with a VOIP system we have all the capabilities of our existing system plus many more, all at a lower cost. The attached spread sheet details the cost saving over 10 years which equates to over $500,000 I am currently working with LOGIS staff on the final project costs and will be presenting those to the Council on June 23`d or Julyl4th. Voice Over Internet Protocol (Voice Over IP) ROI Calculation Initial Setup Charges NRC vOIP Centrex Cumulative Savings Year 1 $284,111.00 PRI Installation $14,015.40 $1,931.00 Update fiber from HUC Plant #1 to C4 Center DID Charges 300 Per Year $1Ainelmonth $15,000.00 New Network Runs and Installation Estimate $6,270.00 $36,000.00 Initial Hardware and Software Purchase Modem Lines? (20 lines at $15) $152,279.49 Sales Tax and shipping $84,774.00 $9,898.17 LOGIS One Time Buy-in $126,110.00 $22,285.00 UPS for each network device supporting VOIP $45,185.00 $1,533.00 Total one time charges $236,926.66 Monthly Charges vOIP Centrex Cumulative Savings Year 1 $284,111.00 PRI x 12 (Yearly Charge) 1167.95 /Month $14,015.40 LOGIS Annual Maintenance Fees $22,000.00 DID Charges 300 Per Year $1Ainelmonth $3,600.00 Long Distance Charges per year Estimate $6,270.00 Long Distance savings based on 2006 estimate Per Year - $1,000.00 Modem Lines? (20 lines at $15) $300.00 Yearly service Fees $45,165.40 Payback Schedule vOIP Centrex Cumulative Savings Year 1 $284,111.00 $126,110.00 - $158,001.00 Year $45,185.00 $126,110.00 - $77,076.00 Year $45,185.00 $126,110.00 $3,849.00 Year $45,185.00 $126,110.00 $84,774.00 Year $45,185.00 $126,110.00 $165,699.00 Year $45,185.00 $126,110.00 $246,624.00 Year $45,185.00 $126,110.00 $327,549.00 Year $45,165.00 $126,110.00 $408,474.00 Year9 $45,165.00 $126,110.00 $489,399.00 Year 10 $45,185.00 $126,110.00 $570,324.00 Price Allocation Year One $1,262.72 Per Phone General Fund 120 $151,525.87 CreekSide 9 $11,364.44 EDA 2 $2,525.43 HRA 2 $2,525.43 Liquor Hutch 8 $10,101.72 HUC 54 $68,186.64 Waste Water 17 $21,466.16 Water 13 $16,415.30 ORDINANCE NO. 09-0524 AN ORDINANCE REVISING SECTION 31.20 — ORGANIZATION AND APPOINTMENT THE CITY OF HUTCHINSON ORDAINS: § 31.20 ORGANIZATION AND APPOINTMENT. (A) All board and commission appointments authorized by ordinance or resolution shall be made by the Mayor, and each appointment confirmed by the Council. The term of each appointee shall be established and stated at the time of his or her appointment. Except for the Economic Development Authority, no board or commission member shall be appointed to more than two full consecutive full terms, exclusive of the fulfillment of an unexpired term or partial term previously served but shall again be eligible for service following a break in service of not less than one year. . New appointees shall assume office on the first day of the first month following their appointment and qualification, or on the first day of the first month following the expiration of the prior term and qualification, whichever shall occur last. Provided, however, that all appointees to boards and commissions shall hold office until their successor is appointed and qualified. All vacancies shall be filled in the same manner as for an expired term, but the appointment shall be only for the unexpired term. (B) All appointed board and commission members shall serve without remuneration, but may be reimbursed for out -of- pocket expenses incurred in the performance of their duties when those expenses have been authorized by the Council before they were incurred. (C) The chair and the secretary shall be chosen from and by the board or commission membership annually to serve for one year. Provided, however, that no chair shall be elected who has not completed at least one year as a member of the board or commission. (D) Any board or commission member may be removed by a four -fifths majority vote of the Council for misfeasance, malfeasance or non- feasance in office and his or her position filled as any other vacancy. (E) Each board and commission shall hold its regular meeting at a time established by it. (F) Except as otherwise provided, this section shall apply to all boards and commissions. Adopted by the City Council this 24th day of March, 2009. Mayor Steven W. Cook ATTEST: Gary D. Plotz, City Administrator `(J Memorandum TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator Brenda K. Ewing, Human Resources Director RE: Involuntary Layoff Severance Program Recommendation DATE: April 9, 2009 At the March 24, 2009, Council meeting, staff was directed to provide the Council with an involuntary layoff severance program for consideration at a future meeting. Attached is a recommendation from staff. The involuntary layoff severance program for your consideration includes the following: Two weeks of pay and one (1) day pay for each year of service up to a $5,000 maximum combined payout. Payment representing the 35% of the COBRA cost of the current medical and dental insurance premiums for the 9 -month period as defined by the American Recovery and Reinvestment Act of 2009. As was discussed at the March 24 Council meeting, the American Recovery and Reinvestment Act of 2009 includes changes to the health benefit provisions of the Consolidated Omnibus Budget Reconciliation Act of 1985, (COBRA). Under the new law, eligible employees, enrolled in their employer's health plan at the time they are involuntarily separated from their jobs, are required to pay only 35 percent of the cost of COBRA coverage for up to a 9 -month period. The involuntary separation must occur between September 1, 2008 and December 31, 2009. Employers treat the 35 percent payment by eligible former employees as full payment, but the employers are entitled to a credit for the other 65 percent of the COBRA cost on their payroll tax return. Attached is a spreadsheet with general examples of how the involuntary layoff severance would be calculated for individuals with various years of service and the different levels of insurance coverage (single/family). Staff will be in attendance at the April 14 meeting to address any questions. Encl. w( ) Involuntary Layoff Severance Program April 2009 - Involuntary Layoff Severance Program Includes the Following Components: 1'Two weeks of pay and one (1) day pay for each year of service up to a $5,000 maximum. Note': One day is considered 8 hours. 1_ _2 _Payment representing the 35% of the COBRA cost of the medical /dental premiums for the 9 -month period covered by the American Recovery and Reinvestment Act for COBRA - - - -T� - eligible employees. Employees subject to a layoff will be separated from employment no later than June 30, 2009. These employees are eligible to receive payment of unused vacation leave and compensatory time upon separation. GAQIIIrJICi I - .W Em to ee B _ -- Date of Hire 611`511985 1/3/1996 11/30/2006 f Layoff Date 6/30/2009 6/30/2009 6/30/2009 i — ' 24.0 13.5 2.6 Yrs of Service Hourly Rate _ $29.00 $25.00 $20.00 Daily Rate $232.00 $200.00 $160.00 Weekly Rate $1,160.00 $1,000.00 $800.00 $2,320.60 $2,000.00 _ $1,600.00 — 2 Weeks Pay Day Pay/Yr Sery $5,577.67 $2,698.33 $413.33 $7,897.67 $4,698.33 $2,013.33 Total Total /$5,000 Max 4,698.33 2,013.33 Insurance Cov. ir8ily Single Family 35% Health Prem $394.17 $157.71 $394.17 35% Dental Prem $13.46 $30.96 Monthly Total ! $171.17 $425.13 9 Month Payment 1,540.53 3,826.17 .<, Total Severance 8, 38.88 5,839.50 o (-,) r TO: Mayor and City Council Members FROM: John Paulson, Environmental Specialist Kent Exner, City Engineer RE: Discussion of City Energy Conservation Efforts and Measurements DATE: April 14, 2009 City staff met recently to discuss and evaluate the City operations energy consumption for 2008. The following is summary of the progress that has been made. We are one step closer to establishing the City Facilities baseline with a full year of operational data for the Water Treatment Plant. The City consumption baseline for all facilities has been established using primarily 2006 consumption information. The exceptions are data from: 2007 City HATS storage building, 2007 HATS Facility due to the new addition, and the 2008 WTP. The WWTP is the only facility that does not have a full year of operation with its expansion. The current baseline includes 2008 data for the WWTP, which does include 6 months of expansion operation, but will show no net change for that facility during the year. A 7% reduction from the City's cumulative 2006 baseline by 2015 is the goal that was approved for our municipal operations. Progress has been made in many ways. When compared to baseline usages: electric usage has went down 23% at City Center, 7% at Compost and Fire Department, 5% at the Library, Liquor Hutch, and Event Center, and 0.25% City wide. Natural gas usage has gone down 14% at Senior Dining, 11% City Center, 5% Compost, but has increased city wide by 10 %. Much of the increase in natural gas usage can be attributed to the fact that there were more heating degree days in 2008 than 2006. Heating degree days are the number of degrees per day that separate the outside daily temperature compared to what a building is heated to. A conservative number of 65° was used as the temperature for what buildings are tempered at. 2008 was 11% colder than 2007 and 21 % colder than 2006. An inventory of all tempered buildings and their HVAC systems is near completion. The inventory has provided additional insight into which systems are in need of replacement. A more in depth evaluation is still needed to make sure that these systems are properly maintained, operated, and functioning. Staff has also continued the process of completing energy benchmarking for all city facilities over 5000 sq /ft. Our facilities are compared to other facilities from around the state with similar uses. It provides a comparison of a certain type of building like a city hall or recreation center and calculates electric and natural gas usage that should be needed for that type of use. This project is near completion and should serve as a tool for staff to prioritize buildings of concern using a quantitative approach, Energy conservation awareness training will be conducted in the near future for city staff. Low cost and no cost reductions of energy usage can be most easily achieved through awareness. Educational materials will be distributed to all departments and a training session will be provided to staff. Creative solutions to reducing consumption and eliminating sources of wasted energy can be identified by anyone who works with and around the sources daily. The goal of energy conservation education would be to spur innovation and obtain practical solutions to reducing our overall energy consumption. The awareness gained from tracking our energy usage and determining where the most beneficial changes can be made has both economical and environmental benefits. By implementing the goal, monitoring the progress, and creating awareness, staff can make informed decisions on what works and what still needs to be done. o«� City staff welcomes your comments and suggestions and will assist the council in any way we can. Eno rg , Usage Comparisons Wastewater Baseline 2008 Baseline 2008 Electric Usa a kWh' 4903209 4909576 0.13% Gas usage(fr)l 5482761 1 5730879 4.53% Water I Baseline 2008 Baseline -2008 Electric Usage(kWh) 1 2599339111 2597585 - 0.07% Gas Usage(ft')l 22675091 2275209 0.34% Public Works I Baseline 1 2008 1 Baseline- 2008 Electric Usage(kWh)j 6943551 7011791 0.98% Gas Usage(W)l Usage(W)l 24833901 31237041 25.78% Emergency Services I ; Basellne06 1 2008 1 Baseline -2008 Electric Usa kWh 2835771 2950311 4.04% Gas Usage(W)l Usage(W)l 15889001 20540001 29.27% Parks BaselineO6 1 2008 Baseline -2008 Electric Usage(kWh) 1288774 1359744 5.51% Gas lUsage( ) 6237224 7322160 17.39% ftRdlhg I Baseline06 I 2008 I Baseline -2008 Electric U e kWh' 5265101 439310 - 16.56% Gas Usage( ) 1 19183341 1803406 - 5.99% Com st Baseline08 1 r 2008 Baseline -2008 Electric Usa a kWh 2528901 236200 - 6.60% Gas Usage(ft) 1 31645641 2996845 - 5.30% Li liar Hutch : I BaselineW 1 2008 1 Baseline -2008 Electric Usage(kWh) 3098181 2952821 4.69% Gas Usage(ft) 4919401 7877861 60.14% Total -Dept. Usage, Baseline 2008 I Baseline -2008 Electric Usage(kWh) 1 108584721 10833907 - 0.23% Gas Usage( 236346221 26093989 10.41% Example: -5.90% is a reduction in 2007 from 2006 Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and Public Works Wastewater Baseline: 2006 data for all meters except the main plant which is using the most current year of 2008 "The final Wastewater baseline will be established with the 2009 usage for the main plant Water Baseline: 2006 data for all meters except plant which is using 2008 data as the first full year of operation PW Baseline: 2006 data for all meters except for HATS and the Cold Storage Building which are using 2007 data for the first full year of operation ac�� Fuel Usage Comparisons pEPARTMENT 2005 2006 2007 2005 Difference07 -08 Elifference05 -08 e 3342 3514 3751 3291 - 12.26% -1.53% astewater; ter 1757 1876 1830 1644 - 10.15% -6.42% Public Works ' 22873 20481 24041 25255 5.05% 10.41% Emergency Service$ 17709 18173 18294 19520 6.70% 10.23% 10512 7270 9070 7891 13.00% - 24.94% t3Widina 1329 1329 1183 1128 -0.65% - 15.07% IPark;, Com oStlRRec 18616 8709 20877 18005 13.75% 3.28% CITYTOTAL 761371 513521 79046 76734 -2.92% 0.78% Usages in gallons Example: - 5,90% is a reduction in 2007 from 2005 Public Works includes: Airport, Cemetary, Central Garage, Engineering, Stormwater, Streets Dept. Emergency Services includes: Police Dept., Fire Dept. Building includes: Building Dept., City Center, Legal )O(S) C TO: Mayor and City Council Members FROM: Kent Exeter, City Engineer Randy DeVries, Water /Wastewater Manager RE: Consideration of Scheduling City Council Workshops for the Water/Wastewater Rate Study Process DATE: April 14, 2009 Due to a schedule conflict, City staff would like to postpone the City Council workshop for the Water/Wastewater Rate Studies review currently scheduled for May 26'". At this point, we would recommend setting the date and time of this workshop on June 9" at 4:00 PM. cc: Gary Mom City Administrator v3) CITY OF HUTCHINSON RESOLUTION NO. 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 WHEREAS, the Hutchinson City Council wants to set budget parameters in preparing the Budgets for the 2009 year, NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson to set the following 2009 Budget parameters as follows: • Revenues • Taxes shall not exceed a 5% increase from the 2008 Levy • Local Government Aid shall be budgeted at an 8% reduction of the 2008 budgeted number • Transfers from Hutchinson Utilities, Hutchinson Area Health Care, Hutchinson Liquor Fund, Water and Sewer Departments shall increase 5% from the 2008 budget • Charges for Services shall be budgeted at a 3% increase from the 2008 budget; specific charges will be presented to the City Council with the proposed budget • Interest Income, Fines & Forfeits, shall be budgeted at -0- % increase from the 2008 budget • General Fund revenues shall not use one time LGA reserve funds or any other sources of one time money. Expenditures • Salaries shall be budgeted at a 3.5% increase from the 2008 budget AND in addition the parks and public works positions budgeted for mid year 2008 start shall be budgeted to full time. • Health Insurance Costs shall be budgeted at a 15% increase over the 2008 budget. • PERA Coordinator Costs shall be budgeted at a 6.75% increase over the 2008 budget. • PERA Police/Fire costs shall be budgeted at a 14.1 % increase over the 2008 budget. • Supplies & Maintenance shall be budgeted at a 3.% increase over the 2008 budget. C) (e) Page 2 Resolution No. 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 • Consulting costs for Pioneerland and Assessing shall be budgeted at a 5.0% increase over the 2008 budget and Wage Study $30,000. • Consulting costs excepted as noted above, shall be budgeted at a 0 % increase over the 2008 budget. • Services & Charges shall be at a 3.0 % increase from the 2008 budget AND $20,000 shall be added for street maintenance. • Transfers to the Capital Fund shall be budgeted at a 5.0 % increase over the 2008 budget. • Miscellaneous expenses shall be budgeted at 0% increase over the 2008 budget year EXCEPT $5,552 shall be added for Dues for Coalition of Greater Minnesota Cities. Tax Rate c City of Hutchinson tax rate for 2009 shall be between 53.5% and the current 2008 tax rate. Adopted by the City Council this 12'h day of February 2008. Steven W. Cook, Mayor ATTEST: Gary D. Plotz -� City Administrator 10�� CITY OF BUTCBINSOB 29,368 2009 - 98,997 2008• 30,924 2006- 88,929 CHANGE LIQUOR STORE COMPARISON _... MARCH 2009 1 MARCH 2008 _ _ -- --------- -- ------ -- -------- - ------- --------- --------- ---------- --------- TOTAL 9TOIIER DATE 10TiS , WS'i011ER DATE LIQUOR BEER NINE MISC. _ TOTAL BY WEEK COUNT ___ __ __ ___ _____ __ ______ __ ___ --------- r________ ---- 1 7,101 9,752 3,393 403 20,729 3,137 938 1,349 79 1,793 425 3 20,720 3,900 ,3 2,995 3,167 1,4451 139 1.702 3,393 424 4 2,601 3,302 1,330 _ 68 1,391 31956 5,827 5 3.164 3,704 1,243 153 8,344 6 1S6 _416 457 6 3 596 6161 1,550 186 11,493 6,029 569 7 6,123 9,382 2,226 277 18,008 849 8 6 965 _ 9,509 3,312 411 20.277 3,684 892 1,250 116 9,285 482 10 2,079 3,400 10' 2,694 3,660 1,139 111 1,612 3,111 426 11 2,649 4,195 1,364 120 9,528 4,060 452 12 2,492 3.634 1.092 94 7.302 5,501 411 13 3,367 5,960 1,746 236 11,309 7,513 569 14 6,259 10,791 4,019 261 21 ,330 925 15 7,520 10,463 3,245 449 _ 21,677 3.378 3021,_ n 768 146 17 2,891 4,734 11158 116 179-99 1,260 503 18 2,801 ___ 3,297 1,302 _ 96 7,496 1 069 382 19 4,051 5,246 2,569 154 12,020 1 418 567 20 4,620 1,690 3,190 235 15,735 3 793 706 21 5,973 9,832 _ 4,772 344 20,921 _ 676 22 8,178 12,792 7,367 388 26 725 1.19 E.4 ftr B4 810 23 3,095 3,241 93788 92 24 2,787 3,335 1,165 92 7,379 1,155 413 25 2,320 3,400 1,095 _ 75 __ 6,970 __ 363 26 2,608 3,853 1.052 153 7,946 1 515 445 27 3,468 5,543 1,795 _ 121 10,927 2,969 532 28 5,63a 10,254 2,491 401 18 994 2,594 897 29 Si 768 - _ 9,470 _.2,421 430 18 069 826 - 77,121 30 3,282 _ 3,052 0 123 31 2161 3 211 1,174 114 7,260 1,286 412 8 089 430 7 18 2008 TOTAL 112,250 166,585 58,661 5,627 343,123 &18128 16 172 334.201 334,201 25 ,943 2007 TOTAL 114,566 162,696 51,500 5,697 166 665 3344 16,331 343,123 16,472 40F SALE 33 49 17 2 49 100 2 100 SALES INC OR DEC 8,054 DIC -3 % 141 UNrtSSOLD: Mit3- YTO- March 2009 03131= 2008 - 29,368 2009 - 98,997 2008• 30,924 2006- 88,929 CHANGE (6.0 %) CHANGE +0.1% AVERAGE SALE 2009 - 920.95 PER 2006- 920.83 CUSTOMER CHANGE +9 .13 ITY OF BUTCBIN80N LIQUOR CCMPARI80N SALES _... MARCH 2009 1 INET TOTAL 9TOIIER DATE LIQUOR USE NINE I misc. TOTAL BY NEAT COUNT 2 3,137 3,219 1,349 79 1,793 425 3 _ 3.064 3,900 1,202 173 9.332 409 4 3,393 4,445 1.897 137 9,812 _ 509 5 31956 5,827 1,232 76 11 811 559 6 6 1S6 10,365 2,495 389 19,403 864 7 6,029 10,347 3,169 387 19,932 896 77,142 9 3,684 4,235 1,250 116 9,285 482 10 2,079 3,400 851 100 7,230 392 11 3,111 3,852 1,397 109 8 469 436 12 4,060 5.741 1 641 127 12,569 570 13 5,501 3,089 328 901 14 7,513 2,084 403 965 16 3.378 1 506 146 498 17 3,164 1,260 119 485 18 3,240 E:jfl7O 1 069 141 k777681 470 19 4,562 1 418 1 000 600 20 6 930 3 793 320 92S 21 6 362 2,717 529 953 B4 810 23 3,095 3,241 1.333 92 116 24 2,766 3,S16 1,155 117 1.554 417 25 3.103 4,342 1,957 119 9.321 470 26 1 4,176 51057 1 515 250 11,790 585 27 1 1.393 10,163 2,969 347 20,762 929 28 1 6.171 10,475- 2,594 485 19,725 096 - 77,121 30 3,282 _ 3,052 1 160 123 _ 8.417 462 31 2,779 4,032 1,286 93 8 089 430 18 2009 TOTAL 113,093 161 359 49 638 6.311 334.201 334,201 25 ,943 2008 TOTAL 112,150 166 665 58 661 5,627 343,123 16,472 %or BALE 34 49 15 2 100 a"" INC ON DIC Note: One less weekend day in March 2009 and Easter Holiday Saks in March 2008 will be in April 20091 Month to Date Sales Report Liquor Hutch Sorts; Department Description 4/112009 7:27:17 AM Film: Departnrent Description Is between 01 - LIQUOR and 94 - MISC NO TAX Page 1 Description 1 Description 2 Class Desc tiern a We Avg Cost Price 1 QoH E# Cost MID Qty MID Cost AID Mkdn AID Sales MID Prolik MID GP% Dept Dew: 01 - LIQUOR - Subtotal 1899 Dept Dose: 01 -LIQUOR 21704.00 227372.86 8463.00 87943.24 724.91 113892.67 26849.77 22.78 Dept Dew: 02 -BEER - - Subtotal 1000 Dept Dees: 02 - BEER 16410.00 162713.71 13484.00 126831.14 1747.69 164399.30 38768.70 21.76 - -- --- ------- -- ---- - -- -- - Dept Dose: 03 - WINE Subtotal 1943 Dept Desc: 83 -VANE 29230.00 200907.62 S277A0 31988.77 746.76 49637.33 17888.80 38.80 -------- Dept Dew: 04 - MISC 6.6% Subtotal 299 Dept Dew: 04 - MISC 6.6% 3513.00 10228.01 1624.00 3209.93 47.11 4298.00 1088.09 25.32 ....... ----------------------- ,_ „_,-- `--` ............ ... . Dept Desc: 08 -ICE Subtotal 2 Dept Desc: OS - ICE 146.00 149.14 342.00 289.63 0.00 619.62 230.09 44.28 Dept Dees: 09 -RENTAL Subtotal 2 Dept Dew: 09 -RENTAL 0.00 0.00 11.00 0.00 0.00 70.00 70.00 100.00 Dept Dose: 89 - MISC NO TAX Subtotal 1 Dept Dear: 89 - MISC NO TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Dept Desc: 90 - MISC BEER Subtotal 1 Dept Dew: 90 - MISC BEER 0.00 0.00 0.00 0.00 0.00 0.90 0.00 0.00 _ ......... ._==--- - - -------- - -- - - - -„ � ........ .. ...... ..-- `---- ` - - - -� -� Dept Dsse: 91 - MISC LIQUOR -- =,_r „_ __.» ` " ` - „__,.,_ Subtotal 1 Dept Dose: 91 - MISC LIQUOR 0.00 0.00 0.00 0.00 0.00 0.00 OAD 0.00 - - -- -Dept Desm 92 - MISC WINE Subtotal 1 Dept Dew: 92 - MISC WINE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Dept Dew: 94 - MISC NO TAX Sul tofa1112 Dept Dew: 94 - MISC NO TAX 1213.00 363326 296.00 944.59 8.30 1380.27 436.70 31.68 Total 4931 72216.00 594904.19 29366.00 282987.20 3272.76 334197.24 81211.16 24.30 M TD S� Z.le 70 o r $, 9z 5.77 I&T-b G P 6.7 re ey (s 793. ss) :Y 3`F7. `41) Is. 4 �e ov 9, Ozgf 71 Etsfrr !.} %elm valet Month to Date Sales Repoli Liquor Hutch Sorts: Department Description - 411/20088:46:29 AM Fitters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX Page 1 DesCdpbm 1 Desaip5on 2 Class Desc ftm * . - We Avg Cost Price 1 Q*H Ext Cost NO Oty MtD Cost MID M6kdn MID Sales MID Profit MID GP% Dept Dose: 01 -LIQUOR Sul- 1 11669 Dept Dose. 01 - LIQUOR 23368.00 252037AI 8524.00 85589.78 738.00 - ------------------------------------------------- 112149.76 285611.38 -------------- 23.68 ------ -------------- ----------------------------------------------------------------------------------------------------------------- Dept Dose: 02 - BEER - - Subtotal 924 Dept Dose- 02 -BEER 14119.00 124246.09 14121.00 128808.32 1574.81 168686.84 37678.95 22.72 ----------------------------------- ------------------------------------------------------------------------- Dept Dose-. 03 - NNE Subtotal 1869 Dept Dose. 03 - WINE 29649.00 201012.96 6184.90 37977.70 1136.28 58662.04 20684.77 36.26 Dept Dose: 04 - MISC 6.5% Subtotal 283 Dept Dose: 04 - MISC 6.6% 2562.00 9306.81 1358.00 2367.39 35.75 3600.93 1143.60 32.66 Dept Dear: 05 - ICE Subtotal Dept Desc: 05 -ICE 292.00 344.39 374.00 337.80 0.15 510.11 172.91 33.78 Dept Desc: 09 -RENTAL Subtotal 2 Dept Dose: 09 -RENTAL 0.00 0.00 11.00 0.00 0.00 47.00 47.00 - 100.00 ------ - - ---- ' ------------ Dept Dose: 89 - MISC NO TAX Subtotal 1 Dept Dose: 89 - MISC NO TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 --- ---------- -- - -- -Dept Dear: 90 - MISC BEER Subtotal 1 Dept Desc: 90 - MISC BEER 0.00 0.00 OAO 0.00 0.00 0.00 0.00 0.00 Dept Dean 91 - MISC LIQUOR Subtotal 1 Dept Desc: 91 - MISC LIQUOR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Dept Desc: 92 -MISC WINE Subtotal 1 Dept Dose: 92 - MISC WINE 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 ------------------ ----- ---- - -Dept Do . 94 - M1SC NO TAX Subtotal 110 Dept Dose: 94 - MISC NO TAX 1019.00 3173.81 351.00 1048.68 5.65 1566.34 517.69 33.05 Total 4763 - 70999.00 590120.53 30924.00 256119.67 3490.64 343123.01 87004.70 25.36 Year to Date Sales Report Liquor Hutch Sorts: Department Description 4/1/20097:27:30 AM Fitters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX Page 1 Desalption 1 Description 2 Claw Desc Rem # Style Avg Cost Price I QoH E)d Cost YtD Oty YID Cost YtD Mkdn YID Sales YtD Profit YtD GP% Dept Dese: 011 -LIQUOR Subtotal 1669 Dept Dose: 01 -LIQUOR 21704.00 227372.65 25637.00 --- 266462-38 ------------------------------------ 2972.00 ------------------------------------- 345006.69 78544.80 -------------- 22.77 ---- --- --------- ------ ------ - -------------------_- ---------------------- Dept Dose: 02 - BEER ------------------- Subtotal 1000 Dept Dose: 02 -BEER 18410.00 162713.71 38974.00 ----------- 376553.69 ----- -------------------------- 5279.37 ---- 479862.20 --- ----------------------------------- 104309.06 21.74 --- - ---- - ------------- -- ---_------------------- ---- - -------------------- ------------------------- Dept Dose: 03 - WINE Subtotal 1243 Dept Dose: 03-WINE 29230.00 200907.52 16540.00 ---------------------- 98763.31 - --------- - --------- 3107.12 ---------- - -------- 154115.62 ---------- -------------------------- 55352.71 36.92 --- ----- -- ---------- -- ----- ------------- -- ------- I ---------- I - -- - ------- Dept Dose: 04 - MISC 6.5% I -------- Subtotal 299 Dept Dose: MISC 6.5% 3513.00 10228.01 3979.00 -- -- --- ----- -- 7219.85 -- ---- -------- 111.38 ------------ 10245.19 ------------ --- 3026.38 ------ --- ----------- 29.53 ----- --------- --------------- Dept Dose: 05 - ICE r_zz ------ Subtotal 2 Dept Dose: 05 -ICE 146.00 - 149.14 974.00 - ------------------------------------------------------------------------------------------------------------------------------ 848.90 1.14 1528.16 679.18 44.44 -------- - - - - - ----------------------------------------------------- DW Desc: 09 - RENTAL Subtotal 2 Dept Dose: 09 -RENTAL 0.00 0.00 211.011 ------ --- - 0.00 -- ---- - --- ---- - 0.00 ------------------ 125.00 ----- - I --- --- - --- 125.00 ---- 100.00 ------ -------------------------- ---- __ --_---------------------- ----------- 04gd Dose: 89 - MISC NO TAX -- -- Subtotal I Dept Dose: 89 - MISC NO TAX 0.00 0.00 3.00 ------- ----------------------------------------------------------------------------------------------------- 0.00 0.00 0.00 0.00 ---------------- 0.00 --------------------------- -------------- ------------------------------- D&O Dose: 90 - MISC BEER Subtotal I Dept Desc: 90 - MISC BEER 0.110 0.00 0.00 0.00 - -------------- 0.00 ----- 0.00 ----- ------ -------- 0.00 ------------- 0.00 ------- ----- --------- ------------- ----------- --- Z ------ == ---------------- Deprt Desc: 91 - MISC LIQUOR ------- Subtotal I Dept Dose: 91 - MISC LIQUOR 0.00 0.00 0.00 0.00 0.00 I ---------------------------------------------- 0.00 0.00 I ------------------- 0.00 --- ------------------- --- --- ---- ----------------------- ---------- ---------------------------------------------------------- Dept Dose: 92 - MISC WINE Subtotal I Dept Dose: 92 - MISC WINE 0.00 0.00 0.00 0.00 0.00 0.00 - - - ----- -- --- 0.00 ---- ---- ----- --- 0.00 ------- - -------- -------------- - --- - ------------- I ----- --- ------------ -------- Dept Dose: 94- MISC NO TAX --------- --- - -------- --- ------------- ----------- 11 - -- ---- Subtotal 112 Dept Dose: 94 - MISC NO TAX 1213.00 3633.26 869.00 2753.67 13.44 4106.75 1362.11 32.93 Total 4931 722116.00 694904.19 86997.00 7511601.711 11484.46 994998.61 243388.24 24.44 y _F r" 54k--s 1 L1, / % 01 38)927. ✓7 IT I) GP T 1 Y Flo oy v7, or n z 21 -7 q-1. (no I'D 70 or /9, 300.58 Year to Date Sales Report Liquor Hutch Sorts: Department Description 4I7/2008 8.,47:52 AM Fifters: Department Description is between 01 - IdQUOR and 94 - MISC NO TAX Page I Description I Description 2 Class Dear Rem N style Avg Cost Price 1 QoH E)d Cost YtO Oty YtD, Cost YtD Mkdn YtD Sales YtO Profit YtD GP% Dept Dow. 01 - LIQUOR Subtotal 1669 Dept Dose: 01 -LIQUOR 23368.09 ---------------------------------------- 262037.47 24817.00 -------------------------------------------------------------------------------- 247194.96 3002-62 322265.09 76070.64 ---- - 23.29 ------------- ---------------- ------------ -------------- ---- ---- Dept Dose: 02 - BEER Subtotal 924 Dept Dose- 02 - BEER 14119.00 124245.09 39733.00 36974025 6311.32 461561.62 ------------- ------------------------------- 101821.73 2206 - ---- -------------------------------------- - ----------------------------------------- beptDeac: 03- WINE - ---------------------------------------------------------------- Subtotal 1869 Dept Dose. 03- WINE 29649.00 20101296 ------------------------- 16675.00 I ---------- 100565.10 -------------------------------- 3626.80 - 156000.07 ------------------------------------------------ 55435.29 35.54 ------ -- ---------------------------------------------------------------------- Dept Dose: 04 - MISC 6.5% Subtotal M Dept Dose: 04 - MISC 6.5% 2962.00 9306.81 3720.00 6797.97 116.66 10035.32 3237.54 3228 Dept Dese: 05 -ICE Subtotal 2 Dept Dose-. 05 - ICE 282.00 344.39 1040.00 945.67 - ------------------------------------------------------------------ 0.90 1428.70 483.03 - 33.81 ---------- --- --- -------- ------------- - -------------------------------- --------- Dept Desc: 09 -RENTAL -------------------------------------------- Subtotal 2 Dept Dose: 09 -RENTAL 0.00 0.00 34.00 0.00 0.00 ---------------------------- 133.00 - -------------------------------------- 1133.00 100.00 ---- ------------------- --------------------------------------------------------------------------------------------------------- Dept Desc: 89 - MISC NO TAX Subtotal I Dept Deev 89 - MISC NO TAX 0.00 0.00 0.00 ----- 0.00 ----- ------------------------------------------------------------------ 0.00 0.00 0.00 -- ---------------- 0.00 ------------------------------------------------------------------------------------------------------ Dept Dose: 90 - MISC BEER Subtotal I Dept Dose: 90 - MISC BEER 0.00 0.00 0.00 0.00 ------------ 0.00 0.00 ------ ==- 0.00 ---------- 0.00 Dept Dose: 91 - MISC LIQUOR Subtotal I Dept Dose: 91 - MISC LIQUOR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ----- ---- --- -- Dept Dose. 92 - MISC WINE Subtotal I Do" Dose: 92 - MISC WINE 0.00 0.00 - --------- 1.00 - -------- - 0.00 ------------ ----------------------- 0.00 - -------------------------- 0.00 0.00 --------- ------------------- 0.00 ---------------------------------------------------------------------------------- Dept Dow: 94 - MISC NO TAX � Subtotal 110 Dept Dose: 94 - MISC NO TAX 1019.00 3173.81 1009.01) 3107.62 4225 4637.12 1162111.37 37-08 Total 4763 - 70999.00 590120.53 86929.00 718351.66 13100.55 956060.92 237710.60 24.86 Quantity on Hand Report Liquor Hutch Sorts: Department Description Filters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX Description I Item # Ext Cost Ext L Cost Description 2 Cross Ref # Avg Cost Last Cost 4/72009 7:27:43 AM Page 1 Ext Price GP% Kit Qty . On 0 Price I Tmfr Qty Min Dept Dose: 01 - LIQUOR Subtotal 1569 Dept Dose: 01 - LIQUOR 227372.55 -- -- - 229037.50 -- - ----------------------------- 304236.17 --------- 25.3 ------ --------------- 0.00 --- -- -- --- 21704.00 --- ------- ---------------------------------------- _ ------- - ----------------------------------- Dept Desc: 02 -BEER Subtotal 1000 Dept Dose: 02 -BEER 152713.71 153066.36 ----- -------- --------------- 200686.92 --------------------- 23.9 --- _ 0.00 ------------------------------- 16410.00 -------- ---- ---------- ------ ----------------- ------- ------------ ------------ Dept Desc: 03- VANE ----------------------- Subtotal 1943 Dept Desc: 03 -WINE 2001107.52 201911.28 320140.39 ---------------- 37.2 - ----------------- 0.00 ------ ------------ 29230.00 --------- -- ---------- I --------------------------------- ---- --- -- --------------- - ------------------ OW Desc: 04 - MISC 6.5% --------------------------------------- Subtotal 299 Dept Deaw. 04 - MISC 6.5% 10228.01 - - -- 10262.60 --- ---- ------- 15102.79 ------ �_= 35.5 ------ -- ----- 0.00 ---- ------ ------------------ 3513.00 - ----------- ------- - ------- - ---- ------ ===�� -------- ------- --------- Dept Dose: 06 - ICE --------- Subtotal 2 Dept Dose: 05 -ICE 149.14 --------- ------------------ 152.82 ------ 269.34 ---------------------- 44.6 ------- ---- -- 0.00 ----- - ----- ---- 146.00 ------ ----- ----------------------- - -------------- -------------- -------------------- -------------- Dept Dose: 09 -RENTAL Subtotal 2 Dept Desc: 09 - RENTAL 0.00 -------------------------- 0.00 -------- 0.00 ----------- ------ 0.0 ------------------------------------- 0.00 0.00 ----------- --- ------------- --------- -------------------- ---------------------- ------------------------ Dept Desc: 89 - MISC NO TAX Subtotal I Dept Dose: 89 - MISC NO TAX 0.00 ---------- - 0.00 --------- ---------- 0.00 ------------------ 0.0 - ------- -------- 0.00 - 0.00 - ------------ -- -- -- ---- ----- ----------- --------- ------------ ------- - -------------- Dept Desc: 90 - MISC BEER ---- ---- Subtotal I Dept Dose: 90 - MISC BEER 0.00 0.00 0.00 --------- ===��_;__ 0.0 --- ---------- 0.00 -- -- ---- 0.00 ---------- ------ ------ _ -- --- --- ------ Dept Desc: 91 - MISC LIQUOR Subtotal i Dept Dose: 91 - MISC LIQUOR 0.00 ------------ 0.00 --- -------------- 0.00 ------------------------ 0.0 ------------ 0.00 --------- - ------- 0.00 ---------- -------------- ------- ----- ------- -------------- - --------- --- ---- --- Dept Desc: 92 -MISC WINE ------- -- ----- - Subtotal I Dept Desc: 92 - MISC WINE 0.00 0.00 ----------------------- 0.00 ------- - 0.0 ------------- --- 0.00 ----------------- 0.00 - -- ------------------------------------ ------------------------------ ------- ----------------- Dept Dose: 94 - MISC NO TAX --------------- Subtotal 112 Dept Dose: 94 - MISC NO TAX 3633.26 353259 5378.37 34.3 0.00 1213.00 Total 4931 594904.19 597962.15 846813.98 29.7 0.00 7221e.00 *Negative QoH extended valued is zero. I . I (A)- Quantity on Hand Report Liquor Hutch Sorts: Department Description Filters: Department Description is between 01 - hIQUOR and 94 - MISC NO TAX I item IF E)d Cost E)d L Cost E)d Price GP 2 Cross Ref # Avg Cost Last Cost Price 1 Dept Dose.* 01 - LIQUOR Subtotal 1569 Dept Dose: 01 - LIQUOR --------------------------------------- -------- --------------- Dept Desc: 02 -BEER Subtotal 924 Dept Dose: 02 - BEER ------------------------------- ------------------------ Dept Dose: 03- WINE Subtotal 1869 Dept Dose,. 03 - VANE -------------- ---------------- ------------------ -------- Dept Dose: 04 - MISC 6.5% Subtotal 283 Dept Dose-. 04 - MISC 6.5% ------ - Dept ----------- Dose: 05 ACE Subtotal 2 Dept Dose: 05 - ICE ---------------------------------------------------------- -- - Dept Dose: 09 -RENTAL Subtotal 2 Dept Dose: 09 -RENTAL ------------------------------------------------- ------------ Dept Dow. 89 - MISC NO TAX Subtotal I Dept Desc: 89 - MISC NO TAX ---------------------------------------------------------------- Dept Dose* 90 - MISC BEER Subtotal I Dept Desc: 90 - MISC BEER -------- =_ --------------- ... M_ Dept Dose: 91 - MISC LIQUOR Subtotal I Dept Desc: 91 - MISC LIQUOR ---------------------------------------------------------------- Dept Dose: 92 - 111148C WINE Subtotal I Dept Dose: 92 - MISC VANE --------------------- I ---------------------------------------- -- Dept Dose: 94 - MISC NO TAX Subtotal 1110 Dept Dose: 94 - MISC NO TAX Total 4763 'Negative GoH extended valued is zero. 252037A7 ------------------------------------------------------------------------------------------ 262026.62 337562.14 25.3 124245.09 ---------------------------------- 124552.23 ----------------------------------------------- 166004.27 24.7 I --------- 201012.96 -- -------------------- -- - ---------- 202417.32 ---- - ----- 320992.93 -------- - -------------------------- 3TA 9306.81 9328.68 14340.11 36.1 4/12008 8:47:34 AM' Page I * W.. On Order Qty Min Qty QoH 0.00 ------- ------- ------ 23368.00 -- -- - --- 0.00 - - ----------------- 114119.00 - ------------ 0.00 ----------------------------------- 29649.00 0.00 2562.00 344.39 ----------------------------------------------------------------------- 344.63 641.18 36.7 - ----------------------------- 0.00 282.00 --- 0.00 -- -------------------------------------------- 0.00 0.00 ------------------ 0.0 -------- 0.00 ---- --- - ------------------ 0.00 0.00 --------------------------------------------------------------------------------------------------------- 0.00 0.00 0.0 0.00 0.00 0.00 0.00 0.00 0.0 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------- 0.00 0.00 0.0 0.00 0.00 ------- 0.00 --------------------------------- 0.00 I 0.00 ------ ----------------------------------------- 010 0.00 __ __ 0.00 --------- --- 3173Z1 3216.67 4729.51 32.9 0.00 1019.00 590120.53 591884.35 843163.14 30.0 0.00 70999.00