cp11-26-19HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 26, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Living Water Fellowship
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15116 — Resolution Accepting $9000 Donation from Hutchinson Lions Club for
New Equipment at West Lions Park
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 12, 2019
(b) Workshop of November 12, 2019
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of 2020 Invocation Schedule
(b) Consideration for Approval of Second Annual Holiday Parade of Lights on December 14, 2019
(c) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY GRANTING FRANCHISE TO 7KMB PROPERITES, LLC, LOCATED AT 525
SOUTH GRADE ROAD SE, FOR THE PURPOSE OF PERMITTING A PARKING LOT TO BE
CITY COUNCIL AGENDA November 26, 2019
PLACED OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY
(FIRST READING OF ORDINANCE NO. 19-805, SET SECOND READING AND ADOPTION
FOR DECEMBER 10, 2019)
COMMUNICATIONS REQUESTS AND PETITIONS
(Thep urpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
9. PRESENTATION BY LEXI LUDOWESE, GUSTAVUS ADOLPHUS COLLEGE - TURKEY
ISSUE
10. REVIEW OF CITY OF HUTCHINSON 2019 PAVEMENT MANAGEMENT REPORT
11. REVIEW OF DRAFT TH15/MAIN RECONSTRUCTION PROJECT COOPERATIVE
AGREEMENT AND ASSOCIATED COST -SHARING APPROACH
12. UPDATE ON THE PROPOSED 2020 GENERAL FUND BUDGET, TAX LEVY AND CAPITAL
IMPROVEMENT PLAN
13. DISCUSSION OF SITZ PROPERTY DEFERRED ASSESSMENTS
UNFINISHED BUSINESS
NEW BUSINESS
14. APPROVE/DENY ACCEPTING PETITION FROM LAKEVIEW LANE SW RESIDENTS TO
REMOVE "NO PARKING SCHOOL DAYS 7AM-3PM" SIGNS
15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-809 - AN ORDINANCE
REGULATING TRANSIENT MERCHANTS/PEDDLERS AND FOOD VENDORS
16. APPROVE/DENY RESOLUTION NO. 15111 — ADOPTING CITY OF HUTCHINSON SNOW
REMOVAL AND ICE CONTROL POLICY
17. APPROVE/DENY FEDERAL AID PROJECT MEMORANDUM FOR TRUNK HWY 7/22 AND
MONTANA STREET CROSSING IMPROVEMENTS
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Public Arts Commission Minutes from October 9, 2019
�b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 15, 2019
c) City of Hutchinson Financial Report and Investment Report for October 2019
(d) Public Library Board Minutes from August 26, 2019
2
CITY COUNCIL AGENDA November 26, 2019
MISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Lions West Park Playground
Department: Parks
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Sara Witte
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The majority of the playground pieces at Lions West Park (724 Sunset St. SW) were installed in 1998. In 2011 a new
swing set was added. The existing playground pieces are beginning to show their age- signs of wear and tear.
Our local Lions group has always been very active in their sponsored park and in our community. About three years
ago, they approached the Parks department with the notion of replacing the existing aging playground pieces. Since
that time, the group has been saving and today is giving the city $9,000 to contribute to the project. The Lion's
intention is to contribute a total of $17,100 towards the $21,369.63 project costs. The Lions plan on paying the City
the remaining $8,100 of their commitment over the next five years, or sooner.
The City's contribution to this project will be labor and $4,269.63, which will come from parkland dedication funds
within the Public Sites fund.
The new equipment will be purchased this fall to get current 2019 pricing. Parks Department will be removing the
existing items in the spring, with intended installation of the new play structure in May/June 2020.
BOARD ACTION REQUESTED:
Approval to move forward on the purchase of a new play structure and pieces for Lions West Park
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 21,369.63
Total City Cost: $ 4,269.63 Funding Source: Public Sites Fund
Remaining Cost: $ 17,100.00 Funding Source: Lions reimbursement over 5 years
CITY OF HUTCHINSON
RESOLUTION NO. 15116
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor
Hutchinson Lions Club
Amount Donation Date
$9,000.00 11 /15/2019
WHEREAS, such donation has been contributed to the City of Hutchinson
for new equipment at West Lions Park.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 26th day of November 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MEETINGS
TUESDAY, NOVEMBER 12, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15113 — Resolution Accepting $20,000 Donation from VFW for the
Reconstruction/Upgrade of a New Alleyway (Alley #40) Adjacent to the VFW
Matt Jaunich, City Administrator, explained that this alley project has not been approved,
however the VFW would still like the Council to accept the donation and if the alley project does
not move forward, the donation will be returned to the VFW and perhaps the funds will go
towards another use.
Motion by Czmowski, second by Cook, to approve Resolution No. 15113. Motion carried
unanimously.
(b) Proclamation — Aviation Month
Mayor Forcier read a Proclamation proclaiming November as General Aviation Appreciation
Month.
PUBLIC COMMENTS
(This is an opportunity or members qf the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Ricardo Arbuckle, 515 Lakeview Lane SW, presented before the Council. Mr. Arbuckle spoke of
the No Parking signs in place on Lakeview Lane. Mr. Arbuckle explained that there are 19 residents
CITY COUNCIL MINUTES November 12, 2019
on Lakeview Lane of which Mr. Arbuckle stated that he spoke with 18 residents who would like the
No Parking signs removed, including one resident on School Road whose property abuts Lakeview
Lane. Mr. Arbuckle, on behalf of the Lakeview Lane residents, asked that the No Parking signs be
removed. Mr. Jaunich explained that the last time this request came before the Council for another
street, the residents on the street making the request signed a petition and it was presented to the
Council. Mr. Arbuckle will follow that same procedure.
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 22, 2019
Motion by Czmowski, second by Sebesta, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution 15112 — Resolution Establishing Location for Traffic
Control Devices (Handicap Parking Stalls)
(b) Consideration for Approval of Improvement Project Change Order No. 5 — Letting No. 2, Project
No. 19-02 (South Grade Road Corridor Improvements)
(c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
from December 1 - 16, 2019, at Main Street Sports Bar
(d) Appointment of Matt Bielke to Police Civil Service Commission to May 2021
(e) Consideration for Approval of Street Closure for Small Business Saturday Event on November
30, 2019
(f) Consideration for Approval of Revised Resolution No. 15037 (Replacing Doc. A440012 & Doc.
A442075) — Resolution Approving a Site Plan, Conditional Use Permit, Preliminary and Final Plat of
Prince of Peace Section Addition, Vacation of Easement and Vacation of Alley in Block 31 in South
Half of Hutchinson to Construct an Addition to Prince of Peace Senior Apartments
(g) Claims, Appropriations and Contract Payments
Item 7(a) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
Item 7(a). Motion carried unanimously.
Item 7(a) — Council Member Cook questioned placing the handicap parking stall on 1st Avenue
NW and Franklin Street NW at 85 — 1st Avenue NW. He suggested putting a handicap parking
stall in the property owner's private lot instead of on the street. Or he suggested moving one on
the north side of 1st Avenue NE by the sculpture stroll piece. With regard to the handicap
parking stalls on Washington Avenue in front of State Theater, he questioned moving the one on
2
CITY COUNCIL MINUTES November 12, 2019
the west side across the alley because of the narrowing of the road in that area. Kent Exner
noted that staff is responding to requests made by property owners in these areas and felt that
these two requests had merit.
Motion by Cook, second by Christensen, to move the handicap parking stall from the northeast
side of is Avenue NE to 1st Avenue NW, and leave the Washington Avenue stalls as requested.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
HUTCHINSON PUBLIC LIBRARY ANNUAL UPDATE
Katy Hiltner, Head Librarian, presented before the Council. Ms. Hiltner provided an annual update
to the Council on the past year's usage, programs, and outreach. Ms. Hiltner spoke about the
library's budget, estimated income, estimated expenditures and facility upgrades. Ms. Hiltner
introduced Rachelle Golde, youth services librarian. Ms. Golde provided an overview of the
activities within the youth services area including usage, programs, collections, new ideas, grants
and clubs.
9. REVIEW OF WASTEWATER TRATMENT FACILITY FLUSHABLE WIPES ISSUE AND
RECENT CITY STAFF EFFORTS
Kent Exner, City Engineer, noted that there have been several issues over the years related to
flushable wipes and other similar items blocking/plugging a variety of locations within the City's
wastewater collection and treatment systems. Tim Gratke, Water/Wastewater Manager, presented
before the Council. Mr. Gratke provided a presentation on continued operational challenges related
to wipes, equipment limitations and regulations. Mr. Gratke spoke of a force main pipe from the
HATS lift station that became inoperable in 2015 due to a giant rag ball caught in a plug valve at the
treatment plant. The facility had to undergo a $250,000 pipe rerouting project in order to be able to
remove and replace the plugged valve. This rag ball consisted mainly of shredded flushable wipe
material. Another project to install a solid material grinder at the influent pipe of the HATS lift
station costing over $50,000 was initiated to prevent this from happening again. Mr. Gratke
informed listeners that if it doesn't come out of your body or isn't toilet paper, it doesn't get flushed
down the drain and into the sewer system. Items included not to flush are baby wipes, cleaning
wipes, condoms, disposable diapers, facial wipes, grease, hair, medications, sanitary pads,
tampons/applicators and trash, including dental floss or cotton swabs. Mr. Gratke also spoke of a
pump that was replaced in 2018 due to an impeller ragged so tight with flushable wipes, plastic
material and an article of clothing. These items could not be removed from the impeller. Mr. Gratke
also spoke of a force main pipe becoming inoperable in 2019 due to a giant rag ball caught in a plug
valve at the treatment plant. Public Works personnel spent over 40 hours removing appproximately
10 cubic yards of matted wipes material and over 30 cubic yards of grit from the headworks wetwell
in an effort to prevent further valve cloggging. Mr. Gratke explained that the reason that the wipes
are causing significant issues with the forcemains entering the treatment plant is the design of the
influent wetwell and the orientation of the installation of the manual block valves. This is the partial
basis for a proposed capital improvement.
10. REVIEW OF DRAFT TH15/MAIN RECONSTRUCTION PROJECT COOPERATIVE
AGREEMENT AND ASSOCIATED COST -SHARING APPROACH
Kent Exner, City Engineer, explained that a proposed agreement has not been received from
Mn/DOT as of yet, therefore this item will be reviewed at a future Council meeting.
CITY COUNCIL MINUTES November 12, 2019
11. REVIEW OF ORDINANCE NO. 19-809 - AN ORDINANCE REGULATING TRANSIENT
MERCHANTS/PEDDLERS AND FOOD VENDORS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that an ordinance
is before the Council for review to regulate transient merchants and food vendors. The ordinance
includes items that have been discussed over the last couple of months including allowing the city
administrator to issue licenses, licensing for multi -vendor events, community festivals, and
prohibiting licensing requirements for these types of merchants/vendors that operate on public
property. Therefore, a license and insurance would only be required on public property. Council
Member Cook offered some suggestions to add to the ordinance: Exempting the Mall can be
removed due to it being private property; a fee needs to be determined for tempora licenses up to
four times per year. Matt Jaunich, City Administrator, noted that the ordinance will7be placed on the
next agenda for a first reading and a temporary fee can be discussed then.
UNFINISHED BUSINESS
12. APPROVE/DENY "HUTCHINSON PILLAR STREETSCAPE" AND ALLOCATION OF
FUNDING
Council Member Steve Cook, Public Arts Commission Member, presented before the Council.
Council Member Cook reminded the Council that in February, the Council heard about the
Hutchinson Pillar Streetscape project that is planned to be part of the Main Street 2020 project. The
estimated project cost was $75,000 and the Council tentatively approved allocating up to $38,000 of
City funds and $18,000 in public art funds towards the project with the understanding that a grant
would be applied for through the Southwest MN Arts Council for the remaining $19,000 and artist
solicitations would be initiated through an RFQ process. Artists have been chosen and designs for
the trees and side panels have been developed. In addition, architectural plans for the pillars have
been developed so they could be include with the MnDOT bid documents. However the Public Arts
Commission decided to delay applying for the SMAC grant until the second round of urants and that
application is due in December with a January announcement. Due to underground utilities, two
pillars needed to be moved around the corner by 1st Avenue South and another pillar was moved to
provide consistency, therefore these pillars will be placed on city property, and will not require
MnDOT approval. Council Member Cook reviewed information on the artists that were selected,
the proposed designs, the updated locations and an updated budget. The Public Arts Commission is
requesting that the Council allocate up to $38,000 of city funds and $18,000 of public art funds to
the project. This approval will be contingent on successful grant applications and/or donations to
make up fund needs. It was noted that $20,000 for the pillars is part of MnDOT's bid is an estimate
and could come in higher.
Motion by Czmowski, second by Christensen, to approve Hutchinson Pillar Streetscape and allocate
up to $38,000 in city funds and $18,000 of public art funds to the project, being contingent on
successful grant applications and/or donations to make up fund needs. Roll call vote was taken:
Christensen — aye; Sebesta — aye; Cook — aye; Czmowski — aye; Forcier — nay. Motion carried 4 to
1. Mayor Forcier stated that he feels that $38,000 could be used for other things.
NEW BUSINESS
13. APPROVE/DENY PURCHASE AGREEMENT FOR THE PROPERTY LOCATED AT 205
WASHINGTON AVENUE EAST (ECONO FOODS BUILDING)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that City staff has
been working to negotiate a purchase agreement for the old Econo Foods building and property
located at 205 Washington Avenue East. The important points of the purchase agreement include:
purchasing the building and the parking areas on the east and west side of the building for a purchase
price of $650,000; the City will put down $10,000 as earnest money; the property is being purchased
.19
CITY COUNCIL MINUTES November 12, 2019
as is; the City has 90 days to inspect the premises to determine if there are any environmental
concerns and if anything is objectionable the City can walk away from the transaction and the
earnest money will be returned to the City — during those 90 days a survey will be completed as
well; the closing date is set for April 15, 2020; and prior to the closing date, the current owner will
see to it that any mortgages or other financing obligations have been released from the property and
also that any service agreements for security, maintenance and pest control have been terminated.
Mr. Sebora also distributed a revised Exhibit IA which is a map of the property that will be
transferred to the City. Mr. Jaunich spoke of the benefits of this property for a new police station.
Motion by Cook, second by Czmowski, to approve purchase agreement for the property located at
205 Washington Avenue East. Motion carried unanimously.
14. APPROVE/DENY ADVERTISEMENT OF BIDS AND SET BID OPENING DATE FOR
RECREATION CENTER GYMNASIUM ROOF AND EXTERIOR WALLS UPGRADE
Mary Haugen, member of the Facility Committee, presented before the Council. Mr. Haugen
explained that what is being considered is a re -bid of the project first advertised in May 2019 as no
bids were received. The Facilities Committee has been working with the engineering/architectural
firm of ISG to create plans and specifications for Recreation Center roofing and exterior wall
upgrades. The original intent of this process was to identify options and cost estimates for replacing
the original roof from 1985 which has had extensive repairs attempting to keep moisture out. During
various inspections, deficiencies in the existing cement block walls, side-lites and steel sheeting
were identified which led to an expansion of the scope of the project which includes options to
prevent further moisture infiltration and damage from occurring. The plan includes new roofing,
insulation, interior ceiling liner and covering the existing exterior walls with a new facade. The bid
opening date is scheduled for January 16, 2020.
Motion by Czmowski, second by Christensen, to approve advertisement for bids for Recreation
Center gymnasium roof and exterior walls upgrade. Motion carried unanimously.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Economic & Development Authority Board Minutes from September 25, 2019
�b) Hutchinson Utilities Commission Minutes from September 25, 2019
c) Planning, Zoning, Building Department Quarterly Report
MISCELLANEOUS
16. STAFF UPDATES
Kent Exner — Hwy 15/Main Street tree removal occurred today to put MnDOT in a position to start
work in May; leaf vacuuming is ongoing and Mr. Exner reminded residents to only put leaves in the
piles and not grass clippings; Alley #40 west of VFW update — two quotes have been received and they
were essentially the same amount.
Matt Jaunich — Mr. Jaunich noted that the marketing/branding initiative kicked off today and will be
going on tomorrow and Thursday as well.
CITY COUNCIL MINUTES November 12, 2019
17. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook thanked staff on the work done on Gateway Park; He asked
about the piles at HATS which include Creekside material — he noted that a berm had been planted
to help screen items and asked if that could be looked at getting completed.
Gary Forcier — Mayor Forcier asked if streetlights could be considered for installation on the east
end of 5th Avenue at Hwy 22. He asked if the Council would be willing to send a letter of support
to MnDOT to make this request. Kent Exner stated he will approach MnDOT first to see if a letter
would be necessary. Mayor Forcier also asked if a turn lane/bypass lane could be reviewed outside
the Crow River Winery entrance on Hwy 7 East. Kent Exner noted that MnDOT is to be
conducting a study on this corridor in the near future.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 7:55 p.m. Motion carried unanimously.
R
HUTCHINSON CITY COUNCIL
REVIEW OF 2020 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 12, 2019, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:05 p.m. Members present included Chad
Czmowski, Steve Cook, Mary Christensen and Dave Sebesta. Others present were: Matt
Jaunich, City Administrator; Marc Sebora, City Attorney; Kent Exner, City Engineer; Andy Reid,
Finance Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; and
Tim Gratke, Water/Wastewater Supervisor.
REVIEW OF 2020 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
proposed budget for 2020 which sees a total revenue increase of 1.9%. Mr. Jaunich noted that
since 2007, total sales have increased at an average annual rate of 2.8% and the customer count
has increased by an average annual rate of 1.4%. Through October 2019, sales are up 2% and
customer counts are up 0.1%. Candice Woods, Manager, noted that shifts in trends show sales
moving from wine to beer seltzer sales. Proposed expenses for 2020 have increased 1.6%. The
2020 budgeted capital item is a placeholder for potential upgrades. The debt service is related to
the 2005 store upgrades and is in the last year of payment. The budget includes a proposed 2020
fund balance of $1,579,038. Mr. Jaunich also provided a 10-year liquor fund forecast.
Creekside Budget
Mr. Jaunich explained that Creekside's 2020 production model includes a small increase in total
bagged product sales. Bulk sales are estimated to increase 17.4%, mainly attributed to bitcon.
Total expenses are budgeted to increase 23% due to an increase in capital outlay for a new
compost screener. Staff noted that the Council will need to hold a separate workshop on the
future model of Creekside, i.e. stay operating as is or to go bigger and be more involved in
processing. The ending cash balance for Creekside is budgeted at $2,173,102. Mr. Jaunich also
provided a 10-year compost fund forecast.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 1.9% from 2019
The residential rates have held flat with no rate increase since 2008. Expenses for the
refuse/garbage budget will see an increase of 31.9% for 2020. This is mainly due to a large
increase in capital outlay. Capital costs include composting vessels, roll -off truck chassis and
source separated building improvements at Creekside. The ending cash balance for
Refuse/Garbage is budgeted at $994,620. It was noted that West Central's contract is up in
October of 2020. Mr. Jaunich provided a 10-year refuse fund forecast.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a 1.6% increase in total revenue for
2020. There will be no rate increase in 2020 and hasn't been since 2011. Water fund expenses
are budgeted at a 13.3% increase due to capital outlay expenses. The ending cash balance for the
water fund budget is budgeted at $3,543,358. Mr. Jaunich provided a 10-year water fund
forecast.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a 1.9% increase in revenues for 2020.
Sewer rates will see no increase in 2020 and haven't since 2011. Total expenses have a budgeted
increase of 5.0% mainly due to capital outlay expenses. The sewer fund budget has an ending
cash balance budgeted at $6,497,820. Mr. Jaunich provided a 10-year sewer fund forecast.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference
to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050;
local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of
vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold;
local sales tax is applicable to any sale made within city limits as determined by the last four
digits of your zip code; point of possession determines taxability; purchases item/service
received/performed within city limits is subject to the local sales tax; purchased items/service is
received/performed outside city limits ex exempt from local sales tax; organizations exempt from
paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other
nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debt is an option
if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also
allows the City to build healthy cash reserves to help with annual street projects with water &
sewer infrastructure improvements, improvements that may be needed in each facility, other
projects that create efficiencies and stable water/sewer rates. Mr. Jaunich reviewed the
outstanding debt.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
3.0%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at
a 13.6% increase. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. The ending cash balance in the stormwater fund is
budgeted at $872,378 for 2020. Mr. Jaunich provided a 10-year stormwater fund forecast.
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr.
Jaunich noted that the liquor fund continues to do well. There are no rate changes for garbage,
water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund
transfers into the general fund account for 5.4% of general fund revenue. Cash balances continue
to remain healthy. Capital needs are starting to increase in the Creekside/Water/Sewer funds. In
addition, regulatory agencies may impact future needs and Creekside's business model needs to
be discussed/addressed.
General discussion was held regarding potential new meters in a few years.
3. Adjournment
Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:05 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve 2020 Invocation Schedule
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in June of 2018, the City Council approved a new invocation policy that gave staff guidelines on establishing a
schedule on who gives the invocation at council meetings for the upcoming year. In mid -September, an invitation was
sent out to all of the churches/religious institutions within city limits and on file seeking volunteers to deliver the
invocation for the upcoming year.
The schedule includes those that responded. Please note that our policy notes that no one should give the invocation
more than twice within a year.
Attached is the proposed schedule for the rest of this year and the upcoming year for your consideration. Our
invocation policy notes that the City Council will approve the invocation schedule for the upcoming year.
Please note that our policy states that any spots left vacant may be filled by the City Council by a council member
invite, left vacant to be filled at a later time, or simply left open and unfilled (meaning no invocation will be given). Any
last minute -changes to the schedule will be noted at the meeting on Tuesday. Any requests that come in after the
schedule is approved will be brought forth to the Council for consideration in adding to the calendar or will be added
administratively.
BOARD ACTION REQUESTED:
Approve 2020 Invocation Schedule (as attached)
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Proposed Invocation Schedule
City Council Meeting Date
Church/Organization
November 12, 2019
Hope Family Church
November 26, 2019
Living Water Fellowship
December 10, 2019
Christ the Kin
December 19, 2019
January 14, 2020
CrossPoint
January 28, 2020
Hunter's Ridge
February 11, 2020
Oak Heights Covenant Church
February 25, 2020
Oak Heights Covenant Church
March 10, 2020
Faith Lutheran Church
March 24, 2020
River of Hope
April 14, 2020
River at MSP Church
April 28, 2020
River at MSP Church
May 12, 2020
Maranatha House of Prayer
May 26, 2020
Maranatha House of Prayer
June 9, 2020
Faith Lutheran Church
June 23, 2020
Hope Family Church
July 14, 2020
July 28, 2020
August 11, 2020
August 25, 2020
September 8, 2020
New Journey UCC
September 22, 2020
October 13, 2020
CrossPoint
October 27, 2020
River of Hope
November 10, 2020
Hunter's Ridge
November 24, 2020
December 8, 2020
Hope Family Church
December 22, 2020
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Holiday Parade of Lights
Department: Police
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Thomas D. Gifferson
Agenda Item Type:
Presenter: Thomas D. Gifferson
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Bobby Paulson In cooperation with the Hutchinson Downtown Association's Main Street Christmas, the Hutchinson
Lions and Down with Diabetes is requesting to host the Second Annual Hutchinson Holiday Parade of Lights.
The event is scheduled for Saturday, December 14, 2019.
The parade route would start at the intersection of 1 st Ave NE and Hassan St and proceed south on Hassan Street
ending at Faith Lutheran Church. The parade would begin at approximately 5pm to coincide with Main Street
Christmas, and last about 30-45 minutes dependent on the number of final units.
The organizers are requesting the support and assistance of the City of Hutchinson in regards to street closures, and
security. The City would have to utilize the Street Dept to distribute the necessary barricades. This would be done
just like the Memorial Day parade preparation. The Street Dept would stage the barricades on Friday December 13th,
the Police Dept would place the barricades prior to the parade then remove them immediately following. I would also
suggest we utilize the Parks Dept to distribute trash receptacles along the parade route. The Parks Dept would place
the trash receptacles. Police Officers would be staged at the beginning and end of the route as well as intersections
along the route to ensure safety and control traffic.
In order to maintain a positive relationship with local businesses, The organizers will be connecting with all businesses
directly affected by the route and event.
I have reviewed this request along with the parade route from 1st Ave NE to 4th Ave SE along Hassan St. I look
forward to working with the organizers on this annual event.
BOARD ACTION REQUESTED:
Recommend approval
Fiscal Impact: $ 0.00 Funding Source: Current Police Budget
FTE Impact: 6.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Down-i
Di s
lance
November 13, 2019
Tom Gifferson
Joe Nagel
Matt Jaunich
Dear Gentlemen:
In cooperation with the Hutchinson Downtown Association's Main Street Christmas, the
Hutchinson Lions and Down with Diabetes is hosting the Hutchinson Holiday Parade of Lights
The event is on Saturday, December 14, 2019. The route would run from 1st Ave NE near
ShopKo and Veteran's Park, south on Hassan Street and end at Faith Lutheran Church.
This would begin at approximately 5pm to coincide with Main Street Christmas, and last about
30 minutes dependent on the number of final units.
We would like to request the support and assistance of the City of Hutchinson in regards to the
areas affected.
In order to maintain a positive relationship with local businesses, we will be connecting with all
businesses directly affected by the route and event.
We truly appreciate the City of Hutchinson's role in making this event successful for our
community. Thank you for your support!
If you have any questions regarding this request, please contact me at 320-582-1213 or email
satnightcruise(a)-yahoo.com.
Sincerely,
3abby fpau�
Bobby Paulson
Board Member and Founder, Down with Diabetes Alliance
Vice President, Hutchinson Lions
cc. Joe Nagel
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
11/08/2019
EFT1077
EFTPS
PAYROLL 10/20 - 11/02/2019
$ 67,994.47
11/08/2019
EFT1078
Child Support
PAYROLL 10/20 - 11/02/2019
149.54
11/08/2019
EFT1079
MN Dept of Revenue
PAYROLL 10/20 - 11/02/2019
12,567.72
11/08/2019
EFT1080
Provident Life Insurance
PAYROLL 10/20 - 11/02/2019
655.60
11/08/2019
EFT1081
PERA
PAYROLL 10/20 - 11/02/2019
51,421.19
11/08/2019
EFT1082
TASC-Flex
PAYROLL 10/20 - 11/02/2019
1,551.25
11/08/2019
EFT1083
TASC-H S A
PAYROLL 10/20 - 11/02/2019
12,938.27
11/08/2019
EFT1084
ICMA
PAYROLL 10/20 - 11/02/2019
2,560.00
11/08/2019
EFT1085
VOYA
PAYROLL 10/20 - 11/02/2019
530.00
11/08/2019
EFT1086
MNDCP
PAYROLL 10/20 - 11/02/2019
350.00
11/08/2019
208170
NCPERS
PAYROLL 10/20 - 11/02/2019
320.00
11/08/2019
208171
HART
PAYROLL 10/20 - 11/02/2019
585.47
11/14/2019
208172
JACKET MANUFACTURING
REGISTRATION FEE FOR OPEN HOUSE - EDA
125.00
11/12/2019
208173
R & R EXCAVATING & RELIAFUNDS ESCROW
L2P19-02 PAY #3 (Reissue of Check #208107)
818,884.41
11/22/2019
EFT1087
EFTPS
PAYROLL 11/03 - 11/16/2019
63,507.93
11/22/2019
EFT1088
Child Support
PAYROLL 11/03 - 11/16/2019
149.54
11/22/2019
EFT1089
MN Dept of Revenue
PAYROLL 11/03 - 11/16/2019
11,971.27
11/22/2019
EFT1090
Provident Life Insurance
PAYROLL 11/03 - 11/16/2019
655.60
11/22/2019
EFT1091
PERA
PAYROLL 11/03 - 11/16/2019
51,274.71
11/22/2019
EFT1092
TASC-Flex
PAYROLL 11/03 - 11/16/2019
1,551.25
11/22/2019
EFT1093
TASC-H S A
PAYROLL 11/03 - 11/16/2019
12,938.27
11/22/2019
EFT1094
ICMA
PAYROLL 11/03 - 11/16/2019
2,560.00
11/22/2019
EFT1095
VOYA
PAYROLL 11/03 - 11/16/2019
530.00
11/22/2019
EFT1096
MNDCP
PAYROLL 11/03 - 11/16/2019
350.00
11/22/2019
208174
MANUAL PAYROLL CHECK
PAYROLL 11/03 - 11/16/2019
155.30
11/22/2019
208175
MNPEA
PAYROLL 11/03 - 11/16/2019
585.00
11/22/2019
208176
UNUM Life Insurance
PAYROLL 11/03 - 11/16/2019
1,176.33
11/22/2019
208177
HART
PAYROLL 11/03 - 11/16/2019
585.47
11/26/2019
208178
48FORTY SOLUTIONS, LLC
PALLETS - CREEKSIDE
4,971.56
11/26/2019
208179
AARP
NOVEMBER AARP INSTRUCTION
385.00
11/26/2019
208180
ACE HARDWARE
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
1,109.77
11/26/2019
208181
AEM MECHANICAL SERVICES INC
CAR WASH REPAIRS AT HATS
525.19
11/26/2019
208182
ALFA LAVAL INC
MANIFOLD BLOCK ASSY - WWTP
375.04
11/26/2019
208183
AMERICAN BOTTLING CO
NOVEMBER COST OF GOODS - LIQUOR STORE
152.32
11/26/2019
208184
AMERICAN LEGAL PUBLISHING CORP
MN CODE OF ORD SUPPL PAGES
3,312.00
11/26/2019
208185
AMERICAN TEST CENTER
LADDER 1: ANNUAL SAFETY INSPECTION - FIRE
600.00
11/26/2019
208186
AMERIPRIDE SERVICES
11/4 SERVICES - LIQUOR STORE
126.58
11/26/2019
208187
ANDREA WOLLAN
CLASS REFUND - LOW ENROLLMENT
25.00
11/26/2019
208188
ARCTIC GLACIER USA INC.
NOVEMBER COST OF GOODS - LIQUOR STORE
153.15
11/26/2019
208189
ARTISAN BEER COMPANY
NOVEMBER COST OF GOODS - LIQUOR STORE
404.95
11/26/2019
208190
BEACON ATHLETICS
HOME PLATES FOR LINDEN PARK FIELDS
577.68
11/26/2019
208191
BECKER ARENA PRODUCTS
SUPPLIES FOR HOCKEY RINKS
844.27
11/26/2019
208192
BELLBOY CORP
NOVEMBER COST OF GOODS - LIQUOR STORE
2,703.66
11/26/2019
208193
BERNICK'S
RECREATION CONCESSIONS & LIQUOR STORE
513.15
11/26/2019
208194
BLUE VALLEY SOD
10/30/19 PEAT DELIVERED - CREEKSIDE
3,600.00
11/26/2019
208195
BOLTON & MENK INC.
2018 AIRPORT ZONING UPDATE THRU 10/31/19
3,760.59
11/26/2019
208196
BRADLEY SECURITY LLC
KEYS, STAMP EACH KEY, SERVICE CALL - ICE ARENA
76.00
11/26/2019
208197
BRANDON TIRE CO
#457 2004 CROWN VIC: TIRE BALANCE - AIRPORT
118.40
11/26/2019
208198
BRAUN INTERTEC CORP
SOUTH GRADE RD -THRU 11/1/19
11,386.00
11/26/2019
208199
BREAKTHRU BEVERAGE
NOVEMBER COST OF GOODS- LIQUOR STORE
14,693.78
11/26/2019
208200
C & L DISTRIBUTING
NOVEMBER COST OF GOODS - LIQUOR STORE
39,729.10
11/26/2019
208201
CARD SERVICES
CASH WISE SUPPLIES - SENIOR CENTER
105.81
11/26/2019
208202
CARLOS CREEK WINERY
NOVEMBER COST OF GOODS - LIQUOR STORE
1,530.00
11/26/2019
208203
CENTRAL HYDRAULICS
EQUIPMENT PARTS - VARIOUS DEPTS
2,353.68
11/26/2019
208204
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - HATS
119.04
11/26/2019
208205
CHANKASKA CREEK
NOVEMBER COST OF GOODS - LIQUOR STORE
228.48
11/26/2019
208206
CINTAS CORPORATION
NOVEMBER SERVICES - HATS & CREEKSIDE
134.40
11/26/2019
208207
CORE & MAIN LP
METERS AND METER PARTS - WTP
1,827.09
11/26/2019
208208
CORRA GROUP
OCTOBER CREDIT REPORTS - POLICE
11.00
11/26/2019
1208209
1 CREEKSIDE SOILS
MULCH FOR GATEWAY PARK / BITCON FOR PARKS
1 400.27
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
11/26/2019
208210
CROW RIVER AUTO & TRUCK REPAIR
POLICE SQUADS - OIL CHANGE & TIRE REPAIR
90.60
11/26/2019
208211
CROW RIVER FLORAL & GIFTS
MUMS: C SCHMELING - POLICE
37.50
11/26/2019
208212
CROW RIVER GOLF CLUB
EVENT ON 11/14/19 - LIQUOR STORE
534.38
11/26/2019
208213
CROW RIVER WINERY
NOVEMBER COST OF GOODS - LIQUOR STORE
2,091.60
11/26/2019
208214
DAAK, LUVERNE
UB refund for account: 2-350-8400-6-02
78.91
11/26/2019
208215
DANIELS SHARPSMART INC
ANNUAL SHARPS CONTAINER DISPOSAL
188.85
11/26/2019
208216
DELL MARKETING L.P.
IT COMPUTER ORDER (14) - VARIOUS DEPTS
8,635.90
11/26/2019
208217
DUDE SOLUTIONS
2020 MAINTENANCE EDGE SOFTWARE ANNUAL
1,531.54
11/26/2019
208218
E2 ELECTRICAL SERVICES INC
REPAIR FLUSH PUMP - WTP
308.22
11/26/2019
208219
ECOLAB PEST ELIMINATION
11/13 SERVICE - POLICE
64.93
11/26/2019
208220
EMERGENCY MEDICAL TRAINING SPECIALI
EMR INITIAL COURSE 10/15/19 - FIRE
2,700.00
11/26/2019
208221
ERICKSON ENGINEERING CO LLC
E18002 BRIDGE 43539 ON 2ND AVE - CONST DOC
99.00
11/26/2019
208222
FARM -RITE EQUIPMENT
PARTS & EQUIP REPAIRS - PARKS DEPT
1,553.08
11/26/2019
208223
FASTENAL COMPANY
REPAIR SUPPLIES - PARKS DEPT
148.73
11/26/2019
208224
FIRE SAFETY USA INC
PPE FIRE HELMET
250.00
11/26/2019
208225
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
173.04
11/26/2019
208226
FLOW MEASUREMENT & CONTROL COMPANY
CERTS OF FLOW METERS - WWTP
1,455.00
11/26/2019
208227
FORESTEDGE WINERY
NOVEMBER COST OF GOODS - LIQUOR STORE
252.00
11/26/2019
208228
FOSTER MECHANICAL
HVAC-C/EQUIP REPAIR - CITY CENTER
123.50
11/26/2019
208229
GALLS LLC
UNIFORM BOOTS - FIRE DEPT
106.90
11/26/2019
208230
GAVIN, JANSSEN & STABENOW, LTD
OCTOBER LEGAL SERVICES
3,300.00
11/26/2019
208231
GEB ELECTRIC INC
NEW BALLAST & ELEVATOR REPAIR - ICE ARENA
406.50
11/26/2019
208232
GEMPLER'S INC
LEAF/LITTER BAGS - PARKS DEPT
134.96
11/26/2019
208233
GERTENS
PALLET CREDIT - CREEKSIDE
4,644.00
11/26/2019
208234
GOLDENEYE SOLUTIONS INC
L9P19- 10: PAY #2: 9/20 - 11/06'19 - WTP
16,884.00
11/26/2019
208235
GRAINGER
MAINTENANCE SUPPLIES - WWTP & REC CENTER
716.99
11/26/2019
208236
HANSEN GRAVEL INC.
BULK FREIGHT TO ST JOE - CREEKSIDE
935.00
11/26/2019
208237
HANSON & VASEK CONSTRUCTION
CB REPAIRS: 2ND AVE & FRANKLIN ST - PARK LOT
1,950.00
11/26/2019
208238
HAUTH, TERANCE
UB refund for account: 2-675-6090-5-05
18.00
11/26/2019
208239
HAWKINS INC
SODIUM HYDROXIDE - WTP CHEMICALS
3,535.28
11/26/2019
208240
HEARTLAND AG SYSTEMS
HOSE - WWTP
37.50
11/26/2019
208241
HEIMAN FIRE EQUIPMENT
ENGINE 7: HOSE ROLL STORAGE BOX
230.00
11/26/2019
208242
HERRMANN, CORY
REIMB: SAFETY FOOTWEAR
154.99
11/26/2019
208243
HILDI INC
2019 ACTUARIAL SERVICES -FINANCE DEPT
2,175.00
11/26/2019
208244
HILLYARD/HUTCHINSON
CLEANING/JANITORIAL SUPPLIES - VARIOUSDEPTS
975.03
11/26/2019
208245
HJERPE CONTRACTING
REPAIR WATER MAIN & INSTALL GATE VALVE - WTP
3,150.50
11/26/2019
208246
HOHENSTEINS INC
NOVEMBER COST OF GOODS - LIQUOR STORE
342.00
11/26/2019
208247
HUTCHFIELD SERVICES INC
NOVEMBERJANITORIALSERVICES - HATS
1,415.00
11/26/2019
208248
HUTCHINSON CO-OP
NEW TIRES, UNLEADED & DIESEL FUEL, LP
29,068.59
11/26/2019
208249
HUTCHINSON HEALTH
TESTING - POLICE
430.00
11/26/2019
208250
HUTCHINSON LEADER
12 MONTH SUBSCRIPTION - RENEWAL 11/25/19
75.00
11/26/2019
208251
HUTCHINSON UTILITIES
Oct Utilities 10/1 - 11/1,19
87,332.66
11/26/2019
208252
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - PUBLIC WORKS
56.15
11/26/2019
208253
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES- CREEKSIDE
47.47
11/26/2019
208254
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES- FIRE
6.99
11/26/2019
208255
HUTCHINSON YOUTH BASKETBALL ASSN
REIMB FEES COLLECTED YOUTH TRAVEL B-BALL
25,086.00
11/26/2019
208256
HUTCHINSON, CITY OF
Storm Drainage 10/1 - 10/31'19
6,008.33
11/26/2019
208257
HUTCHINSON, CITY OF
REPLENISH ATM - CITY CENTER
2,000.00
11/26/2019
208258
INDUSTRIAL PNEUMATIC SYSTEMS
FILTERS, COMPRESSOR - WTP
1,160.27
11/26/2019
208259
INTEPLAST GROUP
CREEKSIDE" BAG FILM
14,047.07
11/26/2019
208260
ISD #423
COMM ED & EARLY CHILD OCTOBER 2019 CLASSES
5,168.00
11/26/2019
208261
J & R RADIATOR
UB refund for account: 3-505-8050-1-01
112.05
11/26/2019
208262
JOANIE'S CATERING LLC
2019 CITY RECOGNITION DINNER CATERING
1,729.41
11/26/2019
208263
JOHNSON BROTHERS LIQUOR CO.
NOVEMBER COST OF GOODS - LIQUOR STORE
31,366.05
11/26/2019
208264
JUUL CONTRACTING CO
BRIDGE RIP RAP - STREETS
1,559.90
11/26/2019
208265
KAHNKE BROTHERS NURSERY
TREE PURCHASES
787.50
11/26/2019
208266
KERI'S CLEANING & HANDYMAN SERVICES
11/1- 11/15 CITY CTR, LIBRARY, SR DINE, FIRE
2,044.00
11/26/2019
208267
KIEFER, KYLE
UB refund for account: 1-246-1060-3-03
169.03
11/26/2019
208268
KOHLS SWEEPING SERVICE
10/10, 10/15: DOZER - CREEKSIDE CONCRETE PILE
585.00
11/26/2019
1208269
1 KRAEMER TRUCKING & EXCAVATING INC.
L15P18-15: PAY #7 FINAL- AIRPORT HANGAR
16,285.24
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
11/26/2019
208270
KRIS ENGINEERING
CUT EDGES, STRAPS, CURB BUMPERS - STREETS
3,635.12
11/26/2019
208271
L & P SUPPLY CO
RENTAL OF MOWER FOR CEMETERY / SUPPLIES
1,931.64
11/26/2019
208272
LEAGUE OF MN CITIES
HR101 - MELISSA STARKE
30.00
11/26/2019
208273
LEAGUE OF MN CITIES -INS TRUST
SETTLEMENT OF CLAIM C0025165 - POLICE
6,701.88
11/26/2019
208274
LOCHER BROTHERS INC
NOVEMBER COST OF GOODS - LIQUOR STORE
25,675.40
11/26/2019
208275
LTP ENTERPRISES
WELL PUMP SERVICE - WTP
1,691.51
11/26/2019
208276
LUBE-TECH & PARTNERS, LLC
OIL METERS & PUMP REPLACEMENT - HATS
8,426.67
11/26/2019
208277
M-K GRAPHICS
A/P CHECKS (8000 QTY)- FINANCE
709.74
11/26/2019
208278
M-R SIGN
STOP SIGNS
1,294.35
11/26/2019
208279
M. MILLER TRUCKING
CREEKSIDE FREIGHT- VARIOUS LOCATIONS
3,925.00
11/26/2019
208280
MADDEN GALANTER HANSEN LLP
SERVICES THRU 9/30/19 - POLICE UNION NEG
226.70
11/26/2019
208281
MARCO TECHNOLOGIES, LLC
10/04 - 11/03'19 COPIER - ENTERPRISE CENTER
42.25
11/26/2019
208282
MARCO TECHNOLOGIES, LLC
10/20 - 11/20'19 COPIERS - CITY CENTER DEPTS
1,625.15
11/26/2019
208283
MARSHALL CONCRETE PRODUCTS
GATEWAY PARK: RETAINING WALL, SAND
927.99
11/26/2019
208284
MARTIN, MAYONNE
UB refund for account: 2-470-7040-6-00
13.41
11/26/2019
208285
MAYTAG LAUNDRY & CAR WASH
10/3, 10/9, 10/14, 10/25 SERVICES - EVENT CENTER
239.61
11/26/2019
208286
MCLEOD COUNTY HHW
FLUOR TUBES & APPLIANCE RECYCLING
10.75
11/26/2019
208287
MCLEOD FOR TOMORROW
STRENGTHS FINDER CLASS - WWTP
99.00
11/26/2019
208288
MEDICA
December Medical Insurance
137,598.81
11/26/2019
208289
MEEKER COUNTY COURT ADMINISTRATOR
BAIL: M STROKLUND
500.00
11/26/2019
208290
MEEKER WASHED SAND & GRAVEL
WINTER SAND - STREETS DEPT
5,956.95
11/26/2019
208291
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
791.80
11/26/2019
208292
MESSAGE MEDIA U.S.A., INC
NOVEMBER SERVICES
30.00
11/26/2019
208293
MINNESOTA DEPT OF HEALTH
Q4 2019 STATE FEE - WATER CONNECTIONS
7,643.00
11/26/2019
208294
MINNESOTA PETROLEUM SERVICE
GROUNDING REEL -AIRPORT
315.00
11/26/2019
208295
MINNESOTA VALLEY TESTING LAB
LAB TESTING SERVICES - WWTP
2,410.00
11/26/2019
208296
MN STATE FIRE DEPT ASSN
2020 MSFDA MEMBERSHIP DUES
450.00
11/26/2019
208297
MORGAN CREEK VINEYARDS
NOVEMBER COST OF GOODS - LIQUOR STORE
100.73
11/26/2019
208298
MRPA
MARV HAUGEN: MRPA ANNUAL CONFERENCE
395.00
11/26/2019
208299
MTI DISTIBUTING, INC.
AUTO REPAIR PARTS- PARKS DEPT
1,177.91
11/26/2019
208300
NERO ENGINEERING LLC
WELL 5 & 6 CLEANING & WWTP SERVICES
5,045.80
11/26/2019
208301
NORTH AMERICAN SAFETY INC
GLOVES (36) - PARKS DEPT
115.99
11/26/2019
208302
NORTH CENTRAL LABORATORIES
SULFURIC ACID, SODIUM HYDROXIDE - WWTP
397.53
11/26/2019
208303
NORTHERN STATES SUPPLY INC
SCREWS - HATS
13.99
11/26/2019
208304
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHT TO ELY & CROSS LAKE
1,175.00
11/26/2019
208305
NUVERA
NOV PHONE SERVICES
5,605.48
11/26/2019
208306
O'REILLYAUTO PARTS
AUTO REPAIR PARTS- PARKS DEPT
387.97
11/26/2019
208307
OFFICE DEPOT
OFFICE SUPPLIES- STREETS & HATS
224.43
11/26/2019
208308
ON TRAX TRUCK REPAIR
#522: REPLACED AIR DRYER & AIR TANK - STREETS
1,010.94
11/26/2019
208309
OVERHEAD HOIST & CRANE SPECIALISTS
STRT-857 SERVICE & INSPECTION: STELLAR BOOM
276.25
11/26/2019
208310
PAUSTIS WINE COMPANY
NOVEMBER COST OF GOODS - LIQUOR STORE
1,604.00
11/26/2019
208311
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING 11/3 - 11/16/2019
5,127.12
11/26/2019
208312
PHILLIPS WINE & SPIRITS
NOVEMBER COST OF GOODS - LIQUOR STORE
21,847.42
11/26/2019
208313
PIKE TRANSFER LLC
CREEKSIDE FREIGHT TO CROSS LAKE
400.00
11/26/2019
208314
PINE PRODUCTS INC
PINE BARK FOR CREEKSIDE PRODUCTION
3,097.50
11/26/2019
208315
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL PROGRAM
36.40
11/26/2019
208316
POKORNOWSKI TRUCKING, LLC
CREEKSIDE BULK FREIGHT TO NEW PRAGUE
300.00
11/26/2019
208317
POSTMASTER
DECEMBER SENIOR CENTER NEWSLETTERS
132.00
11/26/2019
208318
PREMIUM WATERS
WATER SERVICE - PARKS GARAGE
24.49
11/26/2019
208319
PRO AUTO MN INC.
#235 2017 CARAVAN: OIL CHANGE - IT
27.85
11/26/2019
208320
QUILL CORP
CLEANING SUPPLIES - CIVIC ARENA
228.85
11/26/2019
208321
R & R EXCAVATING
DELAWARE & SHADY RIDGE LIFT STATION REHAB
22,140.95
11/26/2019
208322
RAHN PAINTING & CONTRACTING LLC
NOV SNOW REMOVAL- LIBRARY & CITY CENTER
642.50
11/26/2019
208323
RED BULL DISTRIBUTION COMPANY, INC.
NOVEMBER COST OF GOODS - LIQUOR STORE
124.33
11/26/2019
208324
REFLECTIVE APPAREL FACTORY INC
REFLECTIVE LONG SLEEVE T-SHIRTS W/ LOGOS
548.01
11/26/2019
208325
REINER ENTERPRISES INC
CREEKSIDE FLATBED FREIGHT - VARIOUS CITIES
1,509.26
11/26/2019
208326
RHONDA LEROUX
CLASS REFUND - LOW ENROLLMENT
25.00
11/26/2019
208327
ROLLIN KUBASCH
REPURCHASE 2 GRAVE FLUSH MARKER LOT
1,000.00
11/26/2019
208328
ROTOCHOPPER
GRINDER PARTS - CREEKSIDE
2,214.91
11/26/2019
1208329
1 RUETHER TRANSPORTATION INC
CREEKSIDE FREIGHT TO GRANTSBURG WI 11/6/19
475.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
11/26/2019
208330
RUETHER TRANSPORTATION INC
CREEKSIDE FREIGHT TO GRANTSBURG WI 11/8/19
475.00
11/26/2019
208331
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - VARIOUS DEPTS
709.46
11/26/2019
208332
SAFEBASEMENTS OF MN, INC.
HRA LOAN: SARA HEIDEBRINK
2,941.00
11/26/2019
208333
SNAP -ON INDUSTRIAL
WRENCH SETS - STREETS
343.84
11/26/2019
208334
SOLUS LED
LED WALL PACKS (3) - RECREATION BUILDING
505.45
11/26/2019
208335
SOUTHERN WINE & SPIRITS OF MN
NOVEMBER COST OF GOODS - LIQUOR STORE
7,932.60
11/26/2019
208336
SPRING LAKE ENGINEERING
WWTP SCADA SERVICES - SEPT & OCT
5,867.59
11/26/2019
208337
STANDARD PRINTING-N-MAILING
Postage 10/27 - 11/9'19 - CITY DEPTS
384.41
11/26/2019
208338
STANLEY ACCESS TECH LLC
ACCESS INSTALLATION/RENOVATION - CITY CTR
2,365.00
11/26/2019
208339
STAPLES ADVANTAGE
OFFICE SUPPLIES - VARIOUS DEPTS
638.81
11/26/2019
208340
STARKE, MELISSA
REIMB: REGISTRATION/FUEL FOR MCFOA MTG
49.50
11/26/2019
208341
SUN LIFE FINANCIAL
October Dental Claims & November Admin Fees
6,128.90
11/26/2019
208342
SUSAN FORGER
CLASS REFUND- LOW ENROLLMENT
25.00
11/26/2019
208343
TEK MECHANICAL
DUCT SENSOR - WWTP
52.02
11/26/2019
208344
THEIN WELL
WELL 6 CHEMICAL TREATMENT AND JETTING - WTP
27,814.80
11/26/2019
208345
THOMSON REUTERS-WEST
OCT WEST INFO CHARGES - LEGAL & POLICE
1,931.15
11/26/2019
208346
UNUM LIFE INSURANCE CO OF AMERICA
NOVEMBER LIFE INSURANCE
2,674.99
11/26/2019
208347
VERIZON CONNECT NWF, INC.
SEPT SERVICES - STREETS
73.43
11/26/2019
208348
VERIZON WIRELESS
SEP 24 - OCT 23, 2019 CELLULAR SERVICE
3,398.47
11/26/2019
208349
VIK, BRANDON
REIMB: MSFCA CONF IN DULUTH - FIRE
854.49
11/26/2019
208350
VIKING BEER
NOVEMBER COST OF GOODS - LIQUOR STORE
15,358.90
11/26/2019
208351
VI KING COCA COLA
NOVEMBER COST OF GOODS - LIQUOR STORE
362.85
11/26/2019
208352
VINOCOPIA INC
NOVEMBER COST OF GOODS - LIQUOR STORE
897.58
11/26/2019
208353
WAHL REBUILD & REPAIR INC
MOVE CONTAINER @ SCHOOL - PARKS DEPT
200.00
11/26/2019
208354
WASTE MANAGEMENT OF WI -MN
OCT REFUSE DISPOSAL- WTP & WWTP
4,133.51
11/26/2019
208355
WELCOME NEIGHBOR
HUTCH NEW RESIDENT VISITS
60.00
11/26/2019
208356
WEST CENTRAL SANITATION INC.
OCT RESIDENTIAL & CITY FACILITIES SERVICE
47,007.68
11/26/2019
208357
WEST CENTRAL SHREDDING
LICENSE PLATE SHREDDING - POLICE
150.00
11/26/2019
208358
WILSON'S NURSERY INC
TREES/PLANTS
116.80
11/26/2019
208359
WINE MERCHANTS INC
NOVEMBER COST OF GOODS - LIQUOR STORE
721.66
11/26/2019
208360
WM MUELLER & SONS
FINE MIX - STREET MAINT MATERIALS
1,312.38
11/26/2019
208361
WRS IMPORTS LLC
NOVEMBER COST OF GOODS - LIQUOR STORE
547.50
11/26/2019
208362
ZEP SALES AND SERVICE
TRUCKWASH SOAP - HATS
418.06
Total - Check Disbursements:
$ 1,928,816.86
Department Purchasing Card Activity - October 2019
Date
Dept
Vendor Name
Description
Amount
10/03/2019
ADMIN
GPS MUNICIPAL CLERKS AND
MCFOA Annual Membership Dues - Melissa
$ 46.00
10/22/2019
ADMIN
RIPPYS BAR AND GRILL
Matt - ICMA Conference Dinner 10/20
27.92
10/22/2019
ADMIN
DELTA AIR
Matt - ICMA Conference Baggage Charge
30.00
10/22/2019
ADMIN
BB KINGS BLUES CLUB
Matt- ICMA Conference Dinner 10/21
50.76
10/23/2019
ADMIN
MARTINS BBQJOINT
Matt - ICMA Conference Dinner 10/22
29.82
10/23/2019
ADMIN
DOUBLETREE HOTELS
Matt - ICMA Conference Breakfast 10/21
10.63
10/24/2019
ADMIN
DOUBLETREE HOTELS
Matt - ICMA Conference Breakfast 10/22
10.63
10/25/2019
ADMIN
DOUBLETREE HOTELS
Matt - ICMA Conference Hotel
833.85
10/25/2019
ADMIN
POPEYES
Matt - ICMA Conference Breakfast 10/23
5.33
10/25/2019
ADMIN
DELTA AIR
Matt - ICMA Conference Baggage Charge
30.00
10/03/2019
FINANCE
AMAZON
Cameras for Creekside
216.14
10/03/2019
FINANCE
AMAZON
Cameras for Creekside
216.14
10/04/2019
FINANCE
AMAZON
8.5x11 Paper for City Hall
19.98
10/04/2019
FINANCE
AMAZON
Germ-X Hand Sanitizer - City Center
28.20
10/07/2019
FINANCE
AMAZON
Retire gift - P.Pulkrabek Liquor Hutch
39.99
10/07/2019
FINANCE
AMAZON
Kleenex tissues - City Center
61.39
10/08/2019
FINANCE
AMAZON
Thermal laminating pouches - City Center
9.87
10/14/2019
FINANCE
WM SUPERCENTER
Soda for City Center vending machine
97.04
10/14/2019
FINANCE
AMAZON
Laminated Hot Paper Cups - City Center
73.31
10/16/2019
FINANCE
AMAZON
Self adhesive vinyl letters -numbers
5.43
10/17/2019
FINANCE
AMAZON
2 Biohazard Sharps Containers -City Center
14.00
10/25/2019
IFINANCE
JAMAZON
File Pockets Expansion folders
11.22
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
10/28/2019
FINANCE
AMAZON
Coffee urn - EDA
10.82
10/28/2019
FINANCE
AMAZON
File Pocket Expansion Folders - Legal
15.80
10/31/2019
FINANCE
AMAZON
Box Sharpie Highlighters - Engineering
11.89
10/17/2019
FIRE
HOLIDAY INN
MSFCA annual conference Duluth, Meal.
16.45
10/18/2019
FIRE
BLACKHAWK
Fire Station Apparatus Bay hose reel
256.01
10/21/2019
FIRE
FAMOUS DAVES
MSFCA annual conference Duluth, Meal.
47.28
10/21/2019
FIRE
RADISSON
MSFCA Conference, Duluth, hotel, Sturges
625.86
10/21/2019
FIRE
RADISSON
MSFCA Conference, Duluth, hotel, Abelson
625.86
10/21/2019
FIRE
A ASTORS
MSFCA annual conference Duluth, Meal.
29.00
10/21/2019
FIRE
TRAPPER PETES STEAKHOUSE
MSFCA annual conference Duluth, Meal.
53.72
10/21/2019
FIRE
RADISSON
MSFCA Conference, Duluth, hotel, Schumann
625.86
10/09/2019
IT
AMAZON
Mouse for SNelson
9.99
10/09/2019
IT
AMAZON
Cell Phone Belt Clip
14.95
10/15/2019
IT
AMAZON
Keyboards for Motor Vehicle
25.86
10/15/2019
IT
AMAZON
Defib cable
19.95
10/16/2019
IT
AMAZON
Monitor for Control Room Reports
199.00
10/17/2019
IT
AMAZON
Cell phone case DHalquist
30.85
10/21/2019
IT
CLUBHOUSE HOTEL AND SUITES
Cybersecurity conference hotel Tom
131.80
10/22/2019
IT
AMAZON
Phone cable for JPaulson
10.99
10/23/2019
IT
AMAZON
Power inverter MMaiers
29.99
10/25/2019
IT
BESTBUY
Ipad for Fire Truck
529.99
10/25/2019
IT
BESTBUY
Ipad for Fire Truck
529.99
10/28/2019
IT
BESTBUY
Ipads GForcier SCook MChristensen
2,219.97
10/28/2019
IT
AMAZON
Tape drive cable and iphone coverter
33.98
10/16/2019
PLANNING
AMAZON
Vinyl lettering for sign
16.29
10/11/2019
PRCE
AMAZON
Paper
152.18
10/11/2019
PRCE
WHENIWORK.COM
When i work software
134.42
10/15/2019
PRCE
WGD ARAMARK CORP NORWL
Jackets
651.67
10/25/2019
PRCE
EPIC SPORTS, INC.
Bat Holder Racks
275.47
10/29/2019
PRCE
AMAZON
OxiClean /Tide
27.69
10/02/2019
POLICE
ATLAS BUSINESS SOLUTIONS
Schedule anywhere scheduling software
82.00
10/02/2019
POLICE
ROGUE FITNESS
Rower and accessories
1,002.24
10/04/2019
POLICE
ACTION TARGETS
Shooting Range supplies
134.13
10/07/2019
POLICE
WAL-MART
Replace subject's damaged e-tablet left on hood
53.55
10/14/2019
POLICE
AMAZON
Engine heater replace - generator at water tower
127.00
10/14/2019
POLICE
BROWNELLS INC
Range supplies and magazines
182.40
10/23/2019
POLICE
BCA TRAINING & DEVELOPMENT
Dmt refresher
75.00
10/23/2019
POLICE
BCA TRAINING & DEVELOPMENT
Dmt refresher
75.00
10/25/2019
POLICE
BCA TRAINING & DEVELOPMENT
Training registration
25.00
10/29/2019
POLICE
BCA TRAINING & DEVELOPMENT
Dmt refresher
75.00
10/31/2019
POLICE
CARDIAC SCIENCE
S/H on warranty battery for defib
61.80
10/02/2019
PUB WKS
U OF M CONTLEARNING
CM - Stormwater Certification
120.00
10/02/2019
PUB WKS
U OF M CONTLEARNING
CM - Stormwater Certification
115.00
10/02/2019
PUB WKS
U OF M CONTLEARNING
Kent E. - APWA Annual Conference
255.00
10/03/2019
PUB WKS
NATIONAL SOCIETY OF PROFESSIONAL
Kent E. - NSPE Webinar
129.00
10/07/2019
PUB WKS
AMAZON
Lift Station Transducer Cable
96.63
10/07/2019
PUB WKS
PAYPAL
WWTF Rotameters
311.39
10/07/2019
PUB WKS
PAYPAL
WWTF Rotameters
128.83
10/07/2019
PUB WKS
AMAZON
Cable Installation Tools
97.21
10/15/2019
PUB WKS
BESTBUY
WWTF Washer Dryer
991.97
10/16/2019
PUB WKS
PAYPAL
Jim N. - RO Membrane Class
203.00
10/17/2019
PUB WKS
TCD CENGAGE LEARNING
Jim N. - Customer Service Class
115.00
10/21/2019
PUB WKS
GOLDSTAR PRODUCTS INC
WWTF Pavement De-Icer
1,520.35
10/22/2019
PUB WKS
U OF M CONTLEARNING
KM - Stormwater Certification
115.00
10/24/2019
PUB WKS
AMAZON
Tablet Battery
37.53
10/24/2019
PUB WKS
AMAZON
Tablet Computer
483.18
10/24/2019
PUB WKS
AMAZON
Hearing Protection
70.80
10/07/2019
CREEKSIDE
BREDE
United Hardware Fall Expo show - Tables & stool
303.17
10/15/2019
CREEKSIDE
WM SUPERCENTER
Rubber bands for Bio-Bag pick-up
7.96
10/16/2019
ICREEKSIDE
ISPS COMMERCE
Sept 2019 SPS charges for UH, Bomgaars and ACE
223.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/13/19 - 11/26/19
Check Date
Check
Vendor Name
Description
Amount
10/17/2019
EDA
MCLEOD COUNTY RECORDER
Fee McLeod County Recorders Office
1.50
10/17/2019
EDA
WAL-MART
Bottled water and cleaning supplies
31.51
10/17/2019
EDA
MCLEOD COUNTY RECORDER
Recording/Admin fees - McLeod County Recorder
47.50
10/17/2019
EDA
MCLEOD COUNTY RECORDER
Mortgage Registration Tax for downtown loan
48.08
10/18/2019
EDA
SUBWAY
Lunches for Finance Team meeting
67.60
10/21/2019
EDA
SOS REGISTRATION FEE
UCC filing Fee for Zephyr Loan
8.00
10/24/2019
EDA
WAL-MART
Cleaning supplies for Enterprise Center
3.14
10/25/2019
EDA
JIMMYS PIZZA
Lunches for EDA Board meeting
71.63
10/29/2019
EDA
AM FA - TSM
Conference registration Midwest Mfg Assn
30.00
10/30/2019
EDA
PAYPAL
Registration fee for Industrial Hemp Workshop
10.00
10/01/2019
LIQUOR
FACEBOOK
Facebook ads
107.25
10/16/2019
LIQUOR
RETAIL INFORMATION TEC
Monthly POS support
213.75
10/18/2019
LIQUOR
AMAZON
White board supplies
29.70
10/22/2019
LIQUOR
ACE HARDWARE
Batteries for thermostat
13.18
10/23/2019
LIQUOR
EIG CONSTANTCONTACT.COM
Email blast advertising
70.00
10/25/2019
LIQUOR
ACE HARDWARE
Cleaning supplies
3.99
Total - Purchasing
Cards:
$ 17,205.20
GRAND TOTAL
$ 1,946,022.06
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: City Ordinance No 19-805 - JKMB Properties Franchise Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As previously discussed, City staff has been developing a franchise agreement (see attachments) with the property
owners of the Anytime Fitness location (JKMB Properties, LLC - 525 South Grade Road SE) immediately adjacent to
the recent South Grade Road Corridor Improvements project. The proposed arrangement will allow for the full
utilization of additional boulevard space just north of the new mini -roundabout and also helps to ensure positive
drainage within this area. Please note that City staff is currently finalizing special assessment ($2,500 amount)
petition and waiver forms associated with this agreement.
BOARD ACTION REQUESTED:
Approval of First Reading of City Ordinance No. 19-805 and Ordering of Second Reading
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 19-805
Publication No. 8352
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING
JKMB PROPERTIES, LLC THE RIGHT TO ENCROACH IN PUBLIC RIGHT OF WAY ON
SOUTH GRADE ROAD SOUTHWEST, WEST OF STATE HIGHWAY NO. 15
THE CITY OF HUTCHINSON ORDAINS:
Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred
to as Grantor, hereby grants JKMB Properties, LLC, a Minnesota limited liability company, hereafter referred to as
Grantee, a franchise to place and construct parking lot into the right of way of South Grade Road SW, as drawn in
Exhibit A, on certain property owned by the City of Hutchinson, described as follows:
SEE ATTACHED EXHIBIT "A"
Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance
of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of
Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective
only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantee,
as provided for in this grant of franchise, has been delivered to the City of Hutchinson. In addition, an annual fee of
$50.00 per year must be paid.
Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction,
operation and maintenance of facilities located along, over and under the public premises before mentioned and the
placement of such facilities. In addition, Grantee shall pay Grantor the costs to construct additional parking lot
pavement as seen in Exhibit "A".
Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents
and employees, in any and all other public agencies, and their members, officers, agent and employees (the
"Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any
property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its
property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all
liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified
Party.
Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in
force general liability insurance, with an insurance company and with policy limits approved by the City of
Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld,
conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees,
against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the
grantee under the franchise, shall name the City of Hutchinson as an additional insured.
Section 6. Grantee shall not have the right to assign the franchise or otherwise transfer it in any
manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in
all or any part of its facilities that are installed or operated under this grant, except on prior written approval by
ordinance of the City Council of the City of Hutchinson. Notwithstanding the foregoing, any tenant of the
improvements now or hereafter located on Grantee's property (including, without limitation, Anytime Fitness), and
their customers and invitees, shall be entitled to utilize any and all rights available to Grantee under the franchise.
Section 7. In the event that JKMB Properties, LLC should cease to exist or should fail to use the
franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City
of Hutchinson without any action on the part of the City of Hutchinson whatsoever.
Franchise Agreement — 525 South Grade Road SW— City PID# 01-116-30-16-0310 — County PID# 23.164.0060 —Page 1 of 2
Section 8. The City may at the point of expiration of this franchise request that the encroachments
be removed form the rights of way at the Grantee's expense.
Section 9. This ordinance shall take effect from and after passage and publication, subject to the
provision above requiring written acceptance by JKMB Properties, LLC.
Adopted by the City Council, this 101 day of December, 2019.
Mayor
Attest:
City Administrator
Published in the Hutchinson Leader on: November 10, 2019
First Reading: November 26, 2019
Second Reading: December 10, 2019
This document was drafted by:
Kent Exner
Hutchinson City Engineer
111 Hassan St SE
Hutchinson MN 55350
(320) 234-4212
Franchise Agreement — 525 South Grade Road SW —City PID# 01-116-30-16-0310 — County PID# 23.164.0060 —Page 2 of 2
DESCRIPTION EXHIBIT FOR THE CITY OF HUTCHINSON
Block I
THIRD
l5�
HAN
150N
Lot 5
j aili;
s"O' U.. at Let 5. stook 1.
HANSON'S NRO AOWION
Lot 4 1
$14s&WW4to`M0' N, L-, I
Poral V with the south time of Lot
Blank 1, HANSON'S THIRD ADOM
HUTCHINSON MALL PLAT 2
Lot I
DESCRIPTION
That part of South Grade Road, as dedicated by HANSON'S
THIRD ADDITION, according to the recorded plot thereof, McLeod
County, Minnesota, described as follows:
Beginning at the intersection of the south line of Lot 4, Block 1
of said HANSON'S THIRD ADDITION, with the east line of the West
56.99 feet of said Lot 4; thence southerly, parallel with the west
line of said Lot 4 a distance of 14.00 feet; thence westerly,
parallel with the south line of said Lot 4 a distance of 50.00
feet; thence northwesterly to a point 2 00 feet south of the
south line of Lot 5 of said Block 1 at the intersection with the
southe-roly Prlngation of the west line of the East 26,00 feet of
t 5
said , thence northerly, along said southerly prolongation
2.00 feet to the south line of said Lot 5; thence easterly, along
sold south line of Lot 5 and said south line of Lot 4 a distance
of 83.02 feet to the point of beginning.
AREA = 964 Square Feet
Exhibit A
0 10 20 40
see/a, In /#& I
with the west line of Lot 4
HANSON'S THIRD ADDITION I hereby certify that this Survey, Plan or
Report nos prwissrtld by the a, under try dJ,o.t
..Pl,i.m m4 that I am . ably licensed
Land Sely4y., ..do, the laws of the State of
Minnesota,
10 a4o!�'x z ZL""
10 J.W01WA)( .. oh
Date: 4&a?Z ;&ef — 01. N..,1S'%R1
PRUININ LAND SURVEYING, INC
In 0 Box 35
Hutchinson, Minnesota 55350
Phone %0) 587-4789
Fax SM) 587-3752
Lot 2 JOB NO 19053 OK
City PID# 01-116-30-16-0310 -County PID# 23.164.0060 - 525 South Grade Rd SW
N
585 525
y
� tz�
OESCxm err %% ' r6ea5rgc—nEmx. uE°LvNtawnuSarr u
ErnfMESOUTH GRADE ROAD RELMINARY TRAIL LAYOUT
m
xevxoxn er. rs wic: x�-.pt � X
Na azvm
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Presentation on Turkey Issue - Lexi Ludowese
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Lexi Ludowese, a student at Gustavus Adolphus College, has approached the City
about a project she has completed
for a civics class she is taking in school. Ms. Ludowese's project is regarding the turkey problem in the City of
Hutchinson. As part of the project, Ms. Ludowese must present her project and proposal to the City Council.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Lexi Ludowese's Proposal to the Turkey Problem
26 November 2019
The Wild Turkeys in the Dale Street to Second Avenue area pose a serious threat to community
members.
What Problems do the Turkeys Pose?
• Wild Turkeys are carriers of Histoplasmosis.
• The Wild Turkeys in town cause traffic concerns.
o Reports of damage to vehicles.
o The Wild Turkeys cause delays of traffic.
• The Wild Turkeys pose a threat to city workers and delivery personnel.
o The Wild Turkeys often confront the local letter carrier.
o The Wild Turkeys scare off pizza delivery drivers.
• The Wild Turkeys harm community members
o The Wild Turkeys confront community members.
Why are the Turkeys Present?
• The Wild Turkeys are part of the 1976 Nationwide turkey revival project
o Transplant from Missouri and Pennsylvania
• Residents report seeing the birds in Hutchinson for the last 36 years.
• The Wild Turkeys started sticking around yards in 2010.
• The Wild Turkeys started becoming a problem in 2015.
What Can We Do?
• Capture the Wild Turkeys
For more information, here are some sources to consider:
Davis, Terry. "Woman Learns, `Don't Feed the Turkeys! "' Hutchinson Leader, 25 March 2015,
https://www. crowrivennedia. com/hutchinsonleader/news/local/woman-learns-don-t-feed-
the-turkeys/article_94b3 ee0b-4248-599f-9ad4-ca5 84b6063 68. html
Hammett, Jack. "Poultry Problems: `Aggressive' Groups of Turkeys Roam Hutchinson, Hold Up
Traffic" Hutchinson Leader, 22 November 2018, https://www.crowrivennedia.
com/hutchinsonleader/12oulLr-12roblems-a
cd.html
Heartbeat. "Health Hazards Associated with Bird and Bat Droppings" Illinois Department
ofPublic Health, http://www.idph.state.il.us/public/hb/hbb&bdrp.htm
McMillan, Matt. "DNR to Research Wild Turkey Needs" Hutchinson Leader, 6 December 2008,
https://www. crowrivertnedia. com/hutchinsonleader/news/dnr-to-research-wild-turkey-n
eeds/article_d49d2d3f-b86b-5f75-99cb-3f22087ec37f.html
Forum News Service. "Minnesota Town's Plan to Deal With the Nuisance Turkeys: Send Them
to South Dakota" Twin Cities Pioneer Press, 12 February 2019, https://www.twincities.co
m/2019/02/12/moorhead-mn-nuisance-turkeys-relocate-south-dakota/
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2019 Pavement Management Report
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Kent Exner/John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 2019 Pavement Management Report is attached. Some of the highlights from this year are:
74.7 miles City streets - rated
2.8 miles City streets - unrated (gravel, undeveloped, not -in-service)
6.6 miles County roads - unrated
6.7 miles State highways - unrated
90.8 miles Total
The overall network Pavement Condition Index (PCI) dropped 2 points from 76 to 74, within the City's stated goal to
maintain an overall network PCI of 65-75. Please note, this is calculated using standard decay curves. This PCI
calculation is NOT based on an actual survey. The next actual survey is scheduled for 2020.
Data indicates a need for additional maintenance funding, especially for patching and maintenance overlays. To
offset the significant growth in streets in poor and marginal condition (41 % by mileage and 39% by area), more use of
overlays should be considered. In the right circumstances, maintenance overlays and mill -overlay projects can
provide a relatively low cost improvement to overall network PCI. However, it is important to remember maintenance
overlays and mill -overlay projects are not suitable repair techniques for all streets. To begin to address this, the
5-year Capital Improvement Plan includes a number of mill -overlay projects.
Newly constructed streets in 2019: Technology Dr NE and West Highland Park Dr NE (serving the TDK/HTI and
Uponor campuses).
Areas with streets in poor condition (Rec Center area, Downtown, Clifton Heights) are being addressed within the
5-year CIP.
BOARD ACTION REQUESTED:
No action necessary..
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
November 26, 2019
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
From: John Olson, Public Works Manager
Subject: 2019 Pavement Management Report (update of 2017 condition survey)
Pavement Management
The City uses a pavement management system to collect and manage information about
pavement conditions. Since 1996, this system has helped the City manage its significant
investment in pavements. These pavements are worth well over $100 million in replacement
value.
The pavement management system helps the City make the best use of available funds by
providing decision -makers with important information related to pavement maintenance. Using
this information, appropriate maintenance can be scheduled in a timely manner to keep
pavement preservation less expensive over time. The goal of pavement management is to do
the right treatment to the right pavement at the right time at the lowest possible cost, in order
to prolong the life of pavement.
:i4
Excellent
Good 40% Drop in Quality Spending S 1 on
preservation here...
Fair
75%of Life
...eliminates or delays
spending S6 to S 10
Poor on rehabilitation or
4096 Drop in Quality f reconstruction here,
Very Poor
1296 of Life
Failed
0 5 10 15 20
1
Pavement Condition Index (PCI)
PCI is determined by periodically conducting physical surveys, typically done every three years.
Distresses found on individual pavement sections are identified and cataloged.
PCI is based on a 100-point scale (100 = no distresses, 0 = fully deteriorated street). To help
identify various categories, we have also instituted a 5-tier condition rating of:
Excellent
86-100
Green
Good
71-85
Blue
Adequate
51-70
Yellow
Marginal
36-50
Orange
Poor
0-35
Red
The City's stated goal has been to maintain an average system -wide PCI of between 65 and..
In 2018, we polled some other agencies in Minnesota to see what their target PCI was. On
average, the target PCI of those polled was 70.
Some streets do not get rated. These include streets under State or County jurisdiction, as well
as streets under City jurisdiction that are unpaved or undeveloped.
Physical surveys provide a snapshot of pavement conditions in time. Between physical surveys,
the system -wide PCI is estimated by applying standard decay curves to each pavement section.
The last physical survey was completed in 2017. The next physical survey is scheduled for 2020.
System -wide condition of the pavement network following the last physical survey was..
Since inception, the system -wide PCI ratings have been:
Year
System-widerating
2019*
_PCI
74 after applying standard decay curves
2017
76
2014
71
2011
66
2007
69
2004
77
1996
72
The most recent PCI calculation indicates a 2-point loss. It is important to remember, this is an
estimated PCI, calculated using standard decay curves for pavement sections. It is not based on
a physical survey.
Classification
Mileage
PCI
City streets -rated
74.7
A
City streets-unrated
2.8
n/a
County roads-unrated
6.6
n/a
State highways-unrated
6.7
n/a
Total 90.8
2
The pavement network has grown by new construction and/or turnback at an annual pace of
about 1.5% over the last 20 years. New construction in 2019 included Technology Dr NE and
West Highland Park Dr NE, serving the TDK/HTI and Uponor campuses.
Data Analysis
Of the 90.8 miles of streets in Hutchinson, 6.7 miles of street are operated by Mn/DOT and 6.6
miles by McLeod County. The City operates around 77.5 miles of streets, of which about 74.7
miles receive PCI ratings. Roughly 2.8 miles of City streets are not rated because they are
unpaved, undeveloped, or are not in service.
Assuming the 2020 — 2024 CIP is implemented as proposed, it appears system -wide PCI will
remain within the 65 -. range for the next 5-year period. This prediction assumes proposed
spending levels remain in place and that provisions are made to account for future inflation.
The City's use of mill -overlay projects has represented only 2% of projects over that last 5 years.
Pavement management data indicates a need for additional patching and maintenance overlays.
Depending upon scenarios, maintenance costs were calculated between $693,000 and 799,000.
Alternatives for Pavement Maintenance
Public Works staff generally focuses significant maintenance efforts toward streets in Excellent
or Good condition, because the efforts are most cost-effective. Streets rated as Adequate are
evaluated to determine whether limited improvements can be made at reasonable costs to
increase their longevity. Streets in Marginal or Poor condition are most often maintained for
safety -related issues until a reconstruction/rehabilitation project is feasible.
There are a number of alternatives used to rehabilitate and maintain pavements. These
commonly used alternatives are listed from most expensive to least expensive:
Estimated cost
Strategy Description per sg yd
Construction/Rehabilitation
New construction
new infrastructure where none existed
$144.00
Reconstruction
existing infrastructure replaced by new infrastructure
$144.00
Partial reconstruction
street, curb & gutter, drainage; minimal water/sewer work
$103.50
Full -depth reclamation
street surface, drainage; minimal curb, gutter & utility work
$38.25
Structural overlay
remove >2" of surface, resurface; other work very limited
$20.25
Maintenance overlay
remove <2" of surface, resurface; other work very limited
$13.50
Seal coat/fog seal
asphalt and aggregate surface application; no other work
$1.85
Replay sealant
polymerized agricultural based asphalt sealant
$1.50
Crack Repair
rout and apply sealant to cracks; over -band larger cracks
$0.25
Estimated cost
StratepV Description per sp Vd
Site -specific repairs
Full -depth Patch mill/cut bituminous, fill holes w/hot or cold mix material $51.50
Partial Depth Patch mill up to 3" distressed pavement; place new material $31.50
Skim Patch apply maintenance overlay <2" to distressed pavement $22.50
Project Development
Whenever possible, projects are developed to maximize the lifespan of pavements. Ideally, less
expensive projects are undertaken early and at critical points during the life of a pavement.
When the PCI drops too low, less expensive treatments are no longer an option. Pavements will
eventually decay to the point where costly rehabilitation or reconstruction is the only option.
In the past 5 years, various projects have affected 708,787 square yards (SY) of pavement. This
represents a decrease of from the previous 5-year period, due to biennial seal coating projects.
About 9.3% of the City's rated street network was affected by projects affecting PCI over the last
five years. The distribution of projects over the last five years was:
Structural projects:
5-year Avg.
1%
New construction
10,253 SY
0%
Reconstruction
0 SY
18%
Partial reconstruction
126,724 SY
2%
Full -depth reclamation
14,729 SY
2%
Overlay
11,229 SY
Maintenance projects:
40% Seal coat
38% Replay sealant
286,478 SY
269,626 SY
New construction does not affect overall PCI ratings.
New construction 10,253 SY
Rehabilitation and maintenance affect overall PCI ratings.
Rehabilitation
Maintenance
152,682 SY
556,104 SY
The City's 5-year Capital Improvement Plan (CIP) includes projects that should result in
maintaining an average system -wide PCI of between 65 and..
4
Actual PCI scores are based upon physical surveys conducted. During the period covered by the
CIP, physical surveys are scheduled for 2020 and 2023.
Other Factors
A significant challenge to maintaining PCI's of 65 -. comes in the form of severe weather.
2019 was one of the worst years in memory for frost damaged streets. The City Council
approved an additional $200,000 of funding for frost damaged streets.
Additional funding was primarily for site -specific repairs on the following streets:
71h Ave NW (Shady Ridge Rd to School Rd NW) Arch St SE (2"d Ave SE to 4th Ave NE)
Campbell Ln NW (Connecticut St to Shady Ridge Rd NW) Century Ave SW (Market St to Boston St SW)
Colorado St NW (7th Ave to Carolina Ave NW) Elks Dr SE (Sherwood St to Orchard Ave SE)
Garden Rd NE (Hilltop Dr to Lindy Ln NE) Lindy Ln NE (Mark Dr to Garden Rd NE)
Lakeview Ln SW (Roberts Rd to School Rd SW) Michigan St NE (5th Ave to 2"d Ave SE)
Orchard Ave SE (Sherwood St to Elks Dr SE)
Prairie View Dr SW (Prairie View Cir to South Grade Ct SW)
On the worst frost -damaged streets, Public Works staff excavated the distressed area, installed
geotextile fabric, and placed aggregate material. Contractors patched the majority of frost
damaged sites, but some were also patched by Public Works staff.
Public Works staff prepared reports for repairing identified frost damaged streets. It is possible
these costs may be reimbursed under a federally declared disaster. Reports to FEMA and HSEM-
Minnesota identified costs of repairing frost -damaged streets:
Contract paving
$132,026
Labor
$ 14,128
Materials
$ 4,525
Equipment
13,700
Total
$164,379
Frost damage affected many more streets than those listed above, which represented the worst
damage. Public Works staff far exceeded purchase and placement of bituminous material
compared to the last several years. Usually around 150 ton of bituminous material is purchased
and placed by Public Works. This year, Public Works purchased and placed about 345 ton, well
over double the usual amount. The cost of additional material was approximately $20,000.
Budget Recommendation
Funding sources for the City are limited so it is often necessary to utilize available resources for
purposes that do not directly affect system -wide PCI ratings. In the long-term, this results in a
higher backlog of work, driving system -wide PCI ratings down overtime.
Using data collected during the most recent physical survey, the program is set to look out over
a 20-year period to determine the most economically advantageous 5-year project list. To
further refine the budget, calculations are based on:
1) Maintaining the current PCI;
2) Increasing PCI by 10%; and,
3) Decreasing PC I by 10%.
Projects appearing in all three selections generally demonstrate significant economic value and
positive affect on system -wide PCI ratings. Using this method, the budget for pavement projects
ends up at around $2.7 million per year (it is important to remember that not all of the spending
for capital projects directly affects the PCI score; money spent on utilities, streetlights, trees,
trails, sidewalks, signs, etc. do not affect the PCI score, but are included in capital projects).
Budget Recommendation
CAPTIAL
Recommended funding targets indicate a need for slightly more capital funding:
Construction/Partial Reconstruction 1,780,375
Reclaim/Structural Overlay
747,777
Spending not affecting PCI ratings*
379,223
Total capital improvements
2.907,375
GO Improvement Bonds
1,900,000
Assessments
475,000
Municipal State Aid
500,000
Total capital funding
2.875,000
Capital shortfall $ 32,375
* spending that does not affect PCI ratings, including streetlights, trees, streetscape items, sidewalks, etc. is
estimated at 15% of project total
MAINTENANCE
Recommended funding targets indicate a need for significantly more in maintenance funding to
address patching and maintenance overlays:
Crack Repair $ 42,439
Seal Coat 90,490
Patch & Maint Overlay 607,258
Total maintenance projects $ 740,187
General fund $ 175,000
Infra maint — sealcoat 125,000
Infra maint —other 100,000
Total maintenance funding $ 400.000
Maintenance shortfall $ 340,187
Total shortfall $ 372,562
7
Condition Ratines
POOR:00-35
MARGINAL:36-50
ADEQUATE:51-70
GOOJ:71-85
EXCELLENT:86-100
Overall rating
Length
Miles
%%
SY Area
2019
2017
Rated streets
394,639
74.7
82.3%
1,499,827
74
76 - 2
Not rated
85,067
16.1
17.7%
428,368
na
na
Total
479,706
90.8
100.0%
1,928,195
74
76
PCI by City Quadrant
Length
Miles
%%
SY Area
2019
2017
Northwest
74,222
14.1
15.5%
264,867
R
82
- 4
Northeast
45,390
8.6
9.4%
178,826
71
71
- 0
Southwest
172,200
32.6
35.9%
638,656
69
72
- 3
Southeast
102,827
19.5
21.4%
417,478
80
79
+ 1
Rated Streets
394,639
74.8
82.2%
1,499,827
74
76
- 2
Streets not rated
85,067
16.1
17.8%
428,368
n a
n a
Total Network
479,706
90.8
100.0%
1,928,195
74
76
- 2
PCI by Street Designation
Length
Miles
%%
SY Area
2019
2017
Local Roads
291,718
55.2
60.8%
1,070,696
71
75
- 4
MSA streets
69,993
13.3
14.6%
305,438
79
73
+ 6
C.S.A.H. turnback
9,116
1.7
1.9%
41,160
.
93
+ 4
County Rd turnback
22,721
4.3
4.7%
74,656
85
87
- 2
Trunk Highway turnback
1,091
0.2
0.2%
7,878
.
100
- 1
Streets not rated
85,067
16.1
17.8%
428,368
na
na
Total Streets
479.706
90.8
100.0%
1,928,195
77
76
+ 2
• attached for your reference are photos of streets with various PCI ratings.
8
PCI - Mileage (74.8 mi. rated streets)
change from previous year
40.0
35.0
30.0
25.0
20.0
12.3
15.0
+9°%
10.0
8.0
5.8
+19%
5.0
.
2%
+2Fid
0.0
00-35
36-50
PCI - Area (1,499,827 SY rated streets)
change from previous year
700000
600000
500000
400000
300000
200000 +21%
+18%
U
L -9-
00-35 36-50
25b-1O0
I
86-100
9
2017 Asphalt Trails Condition Survey
Name From
To
Length
2017
PCI
5th Ave NW Trail 1
Montana St NW
Kouwe St NW
631
78
5th Ave NW Trail 2
Kouwe St NW
Sarr Park
2,286
8th Ave SW Trail 1
Lakewood Dr SW
Roberts Rd SW
443
82
8th Ave SW Trail 2
West End
School Road SW
996
60
AFS Park Trail
School Rd SW
West River Park Trail
305
97
Arch Street SE Trail
5th Ave SE
2nd Ave SE
1,355
77
Century Ave SE Trail
Hwy 15 South Trail
East End
1,405
100
Dale/Century SW Trail
S Grade Rd SW
Hwy 15 South Trail
5,255
79
Denver Ave SE Trail
Hwy 15 South Trail
Montreal St
464
97
Denver Ave SW Trail
West End
Hwy 15 South Trail
803
80
East River Park Trail
Adams St SE
2nd Ave SE
2,237
Edmonton Ave SE Trail
Hwy 15 South Trail
Jefferson St SE
4,671
Fairway Estates Trail 1
School Rd NW
Through Trail Loop
2,799
Fairway Estates Trail 2
Golf Course Rd NW
Fairway Estates Trail 1
931
60
Firemans Park Trail
Main St N
Luce Line East Trail
1,135
Golf Course Road Trail
School Rd NW
Hwy 7 West Trail
3,678
Hwy 15 South Trail
Edmonton Ave SE
Grove St SW
4,836
Hwy 7 West Trail 1
Shady Ridge Rd NW
Rolling Oaks Ln NW
1,635
Hwy 7 West Trail 2
School Road NW
Montana St NW
3,646
Jefferson Street SE Trail 1
Edmonton Ave SE
Southfork Dr SE
359
Jefferson Street SE Trail 2
Southfork Dr SE
Kottke Ct SE
908
75
Jefferson Street SE Trail 3
Kottke Ct SE
Century Ave SE
1,486
67
Jefferson Street SE Trail 4
Century Ave SE
Oakland Ave SE
2,630
95
Linden Park Trail
Begin Trail
End Trail
2,150
82
Luce Line East Trail 1
Main St N
Luce Line Main East Trail
116
100
Luce Line East Trail 2
Main St N
Arch St SE
4,234
98
Luce Line East Trail 3
Arch St SE
1360 Ft E of Hwy 22
7,826
80
Luce Line West Trail 1
East End Otter Lake
Delaware St NW
991
98
Luce Line West Trail 2
West River Park Trail
Main St N
6,756
80
Luce Line West Trail 3
Vale Ave
East End Otter Lake Bridge
7,941
92
Middle School Trail
School Rd SW
Middle School Parking Lot
1,564
77
Montana Street NW Trail
Sanctuary Trail
Hwy 7 West Trail
658
91
Oddfellows Park Trail 1
West River Park Trail
School Road SW
377
98
Oddfellows Park Trail 2
West River Park Trail
Highway 7 W
511
77
Ontario Street SE Trail
5th Ave SE
Tartan Park Field
595
97
Riverside Park Trail
Montana St NW
Luce Line West Trail
1,456
93
Roberts Rd SW North
Stoney Point Rd SW
Alan St SW
264
g00
Rolling Meadows Trail
7th Ave NW
Through Trail Loop
1,848
58
Rotary ParkTrail
School Rd NW Park Lot
Through Trail Loop
2,500
Sanctuary Trail
Luce Line West Trail
Montana St NW
1,978
School Rd SW West
Alan St SW
Ext to Roberts Rd SW
1,800
School Road NW Trail 1
Rolling Oaks Ln NW
Golf Course Rd NW
3,854
School Road NW Trail 2
Golf Course Rd NW
N High Dr NW
1,880
Service Road Trail
West River Park Trail
School Road SW/Tokyo Grill
371
68
Sherwood Street Trail
Airport Rd
Edmonton Ave SE
1,779
South Grade Road SW Trail
S Grade Ct SW
School Road SW
61014
Southfork Add Trail 1
Jefferson St SE
Grant Ave SE
175
Southfork Add Trail 2
Edmonton Ave SE
South End
1,421
Summerset Add Trail 1
West End
Sherwood St SE
1,120
Summerset Add Trail 2
Edmonton Ave SE
Eau Claire St SE
170
38
Summerset Add Trail 3
Edmonton Ave SE
Orchard Ave SE
1,559
76
Tartan Park Trail
Tartan Field
2nd Ave SE
634
96
Texas Ave NW Trail
SE End
Montana St NW
1,724
80
Tunnel Trail
West River Park Trail
Hwy 7 West Trail 1
545
85
Veterans Memorial Park Trail
Firemans Park Trail
1st Ave NE
564
88
West River Park Trail
Delaware St NW
Les Kouba Pkwy NW
4,634
88
114,903 LF
21.8 MI
83
10
PCI = 100
PCI = 80
11
PCI = 70
PCI = 50
12
r
PCI = 40
PCI = 10
13
City of Hutchinson
Centerline Map
2019 P.C.I. Map (Avg. PCI = 74)
I
City of Hutchinson
Centerline Map
2019 P.C.I. Map (Avg. PCI = 74)
N
w E
Excellent
Good
Poor
No rating
I
I
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Review of Draft TH15/Main Street Reconstruction Cooperative Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff F1
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Over the last few months, City staff has been working with MnDOT and project consultant representatives to develop
the Cooperative Agreement associated with the upcoming TH15/Main Street Reconstruction Cooperative Agreement.
At this point, City staff would like to review the draft agreement (to be provided prior to this meeting) and
corresponding cost -sharing approach/analysis. Currently, the City's estimated project costs appear to be fairly aligned
with previous cost estimations.
Looking forward, the City Council could be asked to formally approve this agreement during their December 10th
meeting. This schedule would allow for the special assessment process to begin shortly thereafter to ensure that the
City is well situated prior to MnDOT's specified bid opening date (February 28, 2020).
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Update on the Proposed 2020 General Fund Budget, Tax Levy & CIP
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With our Truth -in -Taxation Hearing right around the corner (Thursday, December 5), staff wants to be able to update
the Council on where things sit for the proposed general fund budget, tax levy and CIP. If not attached, information
will be emailed to the Council in advance of the meeting on Tuesday and will be made available to the public at that
time.
BOARD ACTION REQUESTED:
Update on the Proposed 2020 General Fund Budget, Tax Levy & CIP
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Discussion on Deferred Assessment Request on Sitz Property
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Please see the attached memo
BOARD ACTION REQUESTED:
Discussion only. No action at this time.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 11/26/19
Re: Sitz Deferred Assessment Request
Back in late August, city staff received a letter (attached) from Hazel Sitz on a deferred
assessment that is set to be activated in late 2020 for payment in 2021. Since receiving that letter,
staff has spent some time reviewing the request and doing some background investigation into
the original assessment. City staff is now at a point where they would like to discuss this request
with the City Council.
Background
The assessment in question dates back to work that was done in 2010. The project included the
extension of Sherwood Street SE from Edmonton Avenue SE to Airport Road SE (CSAH 115).
The project included a new roadway construction and utility infrastructure installations. The
assessment on the Sitz property at that time was $273,135.99. It is my understanding that this
project was done to facilitate the construction of the Harmony River Living Center.
This was somewhat of a unique assessment in that Hutchinson Health ended up covering the full
costs of the Sitz assessment ($273,135.99) on a temporary basis (until 2021). This was done
through an agreement with the City that noted that Hutchinson Health would eventually be
reimbursed for the Sitz assessment. The agreement between the City and Hutchinson Health
noted that the City would reimburse Hutchinson Health the full assessment amount with any
interest beginning in 2021 when the deferred assessments will be collected. The agreement also
noted that Hutchinson Health would be reimbursed prior to 2021 if development was initiated on
the adjacent property. Lastly the agreement noted that if the assessment was paid in full prior to
the activation of the deferred assessment, the City would reimburse Hutchinson Health for 50%
of the interest for years 1 to 10 (2011 to 2020).
Where we are today
Since the assessment was originally deferred in 2011, a portion of the land was sold and
developed. The result of that sale of land meant that a portion of the assessment ($7,063.86) was
paid to the City in 2016 leaving the current balance of $266,072.13. If not paid off by the end of
next year, the deferment and its payment are set to begin in 2021. A copy of the 10 year deferral
payment plan has been included with this memo. Please note that in staffs conversations with
Hutchinson Health, Hutchinson Health anticipates receiving payments beginning in 2021.
As you consider the request that is in front of you, please keep in mind that the property has
received a benefit, which includes water, sanitary sewer, storm sewer, and access/roadway
improvements to the site. On top of that, the actual timing of future private development was
never a condition of the established assessment terms, except that if development occurred prior
to the assessments being implemented in 2021. With that being said, staff would encourage to
the City Council to work with Ms. Sitz on her request. Ms. Sitz was a willing partner on this
proj ect back in 2010 and the proj ect likely would not have taken place without her assisting the
City.
Please keep in mind that any new arrangement would likely still include the City needing to pay
off the Hospital. Staff is not looking for any action on Tuesday, but for some direction on how to
approach this request. Please let me know if you have any question or need any additional
information.
Matt
2
August 22, 2019
Matt Jaunich, City Administrator
City Center
Hutchinson, MN 55350
Re: Deferred Assessment on Sitz Property ID# R23.492.0010 $266,072
Dear Mr. Jaunich:
Pursuant to conversations that my Attorney, Dan Mahon, and i have had with you and other City staff
and officials recently, I am making the following request of the City of Hutchinson:
The above assessment of $266,072 was placed on the Sitz property in 2010, when the approximately 35
acres of agricultural land was incorporated into the city limits at the time development began to occur in
the area. The assessment was deferred for 10 years, to be activated in 2020 and then paid over 10 years
at $26,607 per year, plus 4 percent interest, or until the property is sold.
Since 2010, the property has remained in agricultural use, with the exception of about one acre which
was sold, and on which the assessment was paid. Up until this time, there has been no indication of
interest by potential buyers/developers; therefore, I anticipate it will continue to be rental farmland for
the foreseeable future. Annual rental income from the 35.03 acres is currently about $7900 and real
estate taxes are $2784, resulting in annual net income from the property of about $5,000.
believe the upcoming annual payments of $26,607 plus interest are greatly disproportionate to the
current income potential of the property. Therefore, I respectfully request that the City of Hutchinson
defer this assessment and interest for another ten years, or until the property can be sold.
Thank you for your consideration of this request,
Sincereiy,
Hazel Sitz
1300 Sherwood St SE, #102
Hutchinson, MN 55350
320-587-3369 hmsitz@hutchtel.net
cc: Kent Exner, Director of Public Works/City Engineer
Marc Sebora, City Attorney
Daniel Mahon, Attorney
ESTIMATED PAYMENTS ON ASSESSMENTS SPREAD OVER 10 YEAR PERIOD
PROPERTY ADDRESS: 1550 SHERWOOD ST SE, HUTCHINSON MN
CITY PID# 07-116-29-14-0021 COUNTY PID# 23-492.0010
10 YEAR SPREAD
SA-50948I1-2P17-02
' SA-5094B - DUE TO DEFERRAL OF IMPROVEMENT ASSESSMENTS AGAINST OTHER ADJACENT SHERWOOD PROPERTY (SIT2 PROPERTY - PID 07.116.29-14.0020) THAT POTENTIALLY DOES NOT
RECEIVE IMMEDIATE BENEFIT FROM THE PROJECT BEING CONSTRUCTED AT THIS TIME, HAHC (WHICH DOES RECEIVE IMMEDIATE PROJECT BENEFIT) WILL TEMPORARILY INCUR THE COSTS
ASSOCIATED WITH ANY ASSESSMENT DEFERRALS- THUS, AN ADDITIONAL $273,135.99 OF IMPROVEMENT ASSESSMENTS WOULD BE ALLOCATED TO HAHC AT THE START OF THE PROJECT AND
WILL BE PAID IN FULL (WITHOUT ANY ACCRUED INTEREST) PRIOR TO NOV. 15, 2010 (PAID 11/1512010 BY HAHC RECEIPT9150345). ULTIMATELY, THE CITY WILL REIMBURSE THE $273.135.99 WITH ANY
INTEREST (ACCRUED AND PAID TO THE CITY BY THE ADJACENT PROPERTY OWNER OVER THEIR RESPECTIVE ASSESSMENT PAYMENT PERIOD) TO HAHC BEGINNING APPROXIMATELY ELEVEN
YEARS FROM THE PROJECT START (WHEN THE DEFERRED ASSESSMENTS WILL BE COLLECTED) OR PRIOR TO THEN IF DEVELOPMENT IS INITIATED ON THE ADJACENT PROPERTY. IF SITZ
ASSESSMENT 15 PAID IN FULL IN YEAR 11 (2021). CITY WILL REIMBURSE HAHC FOR 50% OF INTEREST FOR YEARS 1 TO 10 (2011 TO 2020)- ACTIVATE 2020 FOR COLLECTION IN 2021.
' 08f2212016 - ASSESSMENT SPLIT: $7,063.86 OF DEFERRED SA5094B ON 07.116.29.14.0020 WAS SPLIT TO 07.116.29.144022 AND PAID 0812212016 CROW RIVER TITLE CKH 3442 - RECEIPTO 33704. THE
CITY PAID $7,063-86 TO HUTCH HEALTH 0611212018 CI[# 201213. THE REMAINDER, $266.072-13, WAS SPLIT TO 07-116-29.14-0021 & REMAINS IN DEFERRED STATUS WITH ACTIVATION IN 2020 FOR
COLLECTION IN 2021.
' SA5094A ORIGINAL AMOUNT OF DEFERRED ASSESSMENT WAS $273,135.99.
ON 08/22/2016 THE ASSESSMENT WAS SPLIT DUE TO BETKER DEVELOPMENT AS FOLLOWS:
$7,063.86 OF DEFERRED SA5094B ON 07-116-29-14-0020 WAS SPLIT TO 07.116.29-14-0022 AND
PAID 0812212016 (REC# 33704) & PAYMENT WAS MADE BY CITY TO HUTCH HEALTH 06112/2018 Ck# 201213.
THE REMAINDER, $266,072.13, WAS SPLIT TO 07-116.29-14.0021 AS SA5094B & REMAINS IN DEFERRED
STATUS WITH ACTIVATION IN 2020 FOR COLLECTION IN 2021.
Yearly
Estimated
Total
Principal
1st Year
Wi[mat.Iod
Etfmted
Original
Spread Over
Interest
Interest Rate
Assessment
Esti.Mated
Assessment
Year
Balance
10 Years
Rate =
After 1st Year =
Payment
Year
Payoff
10
4.67%
4 00%
grin. + Int.
$266,072.13
2021
$266,072.13
$26,607.21
$12,416.70
$39,023.91
2021
$239,464,92
2022
$239.464.92
$26,607.21
$9,578,60
$36,185.81
2022
$212,857,70
2023
$212,857,70
$26,607.21
$8,514.31
$35,121.52
2023
$186,250,49
Interest for the
1st year is
2024
$186,250,49
$26,607.21
$7,450.02
$34,057,23
2024
$159,643,28
2025
$159,643.28
$26,607,21
$6,385,73
$32,992.94
2025
$133,036.07
2026
$133,036.07
$26,607.21
$5,321.44
$31,928.66
2026
$106,428.85
From Nov 2020
2027
$106,428.85
$26,607.21
through Dec 2021
$4,257.15
$30,864.37
2027
$79,821.64
(14 months).
2028
$79,821-64
$26,607.21
$3 192.87
$29,800.08
2028
$53,214,43
2029
$53,214.43
$26,607.21
$2.128.58
$28,735.79
2029
$26,60721
2030
$26,607.21
$26,607.21
$1.064.29
$27.671,50
2030
$0.00
2031
$0.00
$0.00
$0.00
$0.00
2031
$0.00
Total
$266,072.13
$60,309.68
$326,381.81
Interest for the 1st year is for 14 months and the rate is calculated as follows:
Sample Calculation 1
Estimated
Interest Rate
Divide by
12 Months
7�rlli'mae
y
ate
Multiply by
14 Months
1st Year
Interest Rate =
T9taI
Assrssment
x Estimated 1st Year
Interest Rate
=Estimated Total
1 st Year Interest
4.001%
112 Months =
0.33 %
x 14 Months =
4.67°Io
$266,072.13
4.67 %
$12.416-70
Sample Calculation 2
Total
Assessment
Estimated Estimated
Interest Interest for
Rate Rate = 12 Months
Divide by
12 Months
Estimated
Monthly
Interest
Multiply by
14 Months
= Estimated Total
1 sr Year Interest
$266.072.13
- x -
4-00 % $10.642.89
—112 =
$886.91
x 14 =
$12.416,0
COMPILED BY: K E)SNER
ASSESSMENT ROLL NO. SM ] Ily Wpg
LETTING NO. 21PROJECT NO, ID•02 1 S W
Sherwood Shot SE Edens Prdjesl from Edmonton Ave SE to Airport Rd SE (CSAN 115) by new roadway cOneWClfon and udllty
Infrastmtiura in 1 aH r Including r huo oft k BM 1a 1 9ldnli eewar and haatmviydrNnage improvements, Wnk and
labrai sanitary sewer and semoea, ace, and lao i wete main and scwicea, gradin, aggregate base, concrale curb and guitar,
hail, biwminous suriscklg, lighting, IAMswpkV. realaroPon and appurlMance6
NUMBER OF YEARS:
10
COMPUTED BY: P VANDER VEEN
INTEREST RATE:
4.0%
CHECKED BY: K E%NER
1ST HEARING:
05f0412010
2ND HEMENG:
00T2212070
ADOPTED:
06122/2010
CITY PIO NO.
s.wlbry
TOTAL
TOTAL
TOTAL
V 2
PROPERTY ADDRE$$
LEGAL DESCRIPTION
lavmF
Labral
8wwr
wabimeln
sanibry
Yhbm+ain
serves s+erm
ASaE98MENT
OEFERHEU
ACTIVE
q
ADDITION OR SUHDIVISfON
9anlury
YAbm,en
9ervlcea
Sordna
9awsr 9luhe
Saba
Sewer
ANtlNNT
ASSESSMENT
MSE39MENT
COUNTY NO NO,
Nukhinam Lard Holtlings LLC
07116 29 10 0440
2455121h St SE
1
254610490
1420 Sherwood St SE
5[Cl ,IMN 56304
0,M A, Southm d
$4.572.T2
55.327.35
$2,706.04
$3.948.15
$0100
$0.00
$0.00
$16114.26
$0-W
ft6,61a.26
07-11fr29-15-0130
4AChinson Area He M+Cana
w,,,.ye,.,,wxa,an,w
1095 Hwy 15 Sarth
1470 Calgary Ln SE
Gaum A, Sddnwind Tnied Addition
23-00 1
2
ro..hn xxoasa
F,,,,,,ir.+wo c.�.x�„se
H,dehlnsan MH 55W
$000
$1227500
1 y0.00
$0.00
$e.00
50.00
5131.120.00
1143, 395,00
50.00
$143.39500
071162915011E
Hutchinp ,Meer HealN Cane
a.,w,ror „e ia,eeaxe
1065tbry 15 SOutl1
23491 0010
Ln 1, Fin ok 1, HAHC Atlddon
3
ra„ ,aaa ,-
1555 si-ood St SE
Hutchinson MN 55350
ren.i ua,xEk2saw.,. warwankeas.em,oT.,,eah
3D.00
$19,026.25
50.00
SOAO
SO.00
$0.001
5203,236.00
111=262.25
$0.00
lt=202.25
Donald F_ Silz Dis Telmer Tmal &
Doh
fa 10 yea
vritli fto -11
accruing.
97111129 140020
ra,r nro�,.e n,.aw+
Hanel SNa
Wp Hazel Slut
D,dlot A, SlC Add0lon
1 oo hawd St SE, M102
4
23 492 0070
iawwoe W,al0s
15505Miwoaa St sE
era.,,. rw„acsna,e.,auainraas era,®Ac. awa•+rapbN
5wwnorn+bM ih.la•c (Now. eyo �C1
59.526.50
$21.97215
$0.00
YO.110
$4,16640
$2,766-04
$234,704.80
$Z73, l95.99
$273,135.99
SO.CO
Hukhinaer+MN 55
$0.00
$0Co
SO.00
• Ove la N1e dehrrei d Improvement ewers......galnal other adlacem Sherwood 51. property 1SIla propertyl the potamlalty dnaa
1
$0.00
$0.60
SOAD
,at -.I- Inn-dlale baneM from the prryect till-9 t Itr lad at ihle time, HAHC (whlch 1w n hre Immedl- pr0ledt bede0t)
wlil tampararE{y Inter the tp6ta ees I-d! wfdt soy ea mend 4afenafa. Thus, an addW-n' $273.135.99 of imorwemem
afaesemenla would bs altocated to HAHC at i14 SIM Of the pl"Ci oft will he pelb In 1.11 (wltheut eny .[crud Intareal) prior to
50.00
5000
SO 00
wf[
November 15. 2010. Ultimately, the CNy will mimhume the 5273,135.59 h any knA mat Idctnued am paid Io She City by the &dj_m
progeny owner duet thale napeClWe eafeef menl pity-nt wi dl to HAHC 4eglnnNg epMoalmately eleven yearn In- Ihe prolacl
Mart )when the &Ua d aaseaartrema will he colletledl or pd. le Shen H dewlepmem to Inllalad on the dla . prapa,iy.
$0,00
50.00
50.00
rt Sid, aasaeamene la pald In 101 In year 11 (2021}, City will Wink,.ree HAHC for 50%of in aini tfo, ye 110 1012011 Ia 202CI.
50100
$000
$000
TOTAL ASSESSMENT ROLL NO.5094
SKO".22
WA00,85
$2.766.04
s3.3aa76
fd,16640
s2?66 o4
S$69060,00
$655,40750
$273,435.99
5382,271.51
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Acceptance of Petition - Remove No Parking Signs on Lakeview Lane SW
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City has received a petition to remove "No Parking School Days 7 a.m. - 3 p.m." signs from residents on
Lakeview Lane SW. The petition was signed by 100% of the residents on Lakeview Lane SW. If Council approves
acceptance of the petition, a Resolution formally removing the signs will be placed on the next Council agenda for
action.
BOARD ACTION REQUESTED:
Approve/deny acceptance of petition from Lakeview Lane residents.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Petition to [action]
Petition No Parking Signs
summary and
background
Action petitioned We, the undersigned; are concerned citizens who urge our leaders to act now to Remove
for the No Parking Signs on Lakeview LN SW Hutchinson, Mn 55350
Printed Name
Signature
Address
Comment
Date
.!?'
500 Lakeview LN SW
Hutchinson, MN 55350
C
�� Y
Oat, lv�o
502 Lakeview LN SW
Hutchinson,
f�� j�
MN 55350
akeview LN SW
Hutchinson, MN 55350
k
we4 /,(,:.lck,14—
516 Lakeview LN SW
Hutchinson, MN 55350
YE 5 e z t •2
/i�•3�
525 Lakeview LN SW
l
Hutchinson, MN 55350
r3
`
•�.'�.�
.
f:f2� Gam'
53Q Lakeview LN SW
Hutchinson, MN 55350
13
fP _}
I
535 Lakeview LN SW
Hutchinson, MN 55350
540 Lakeview LN SW
Hutchinson, MN 55350
0
614 (,A
, e j%Wt$chinson,
545 Lakeview LN SW
MN 55350
0 Lakeview LN SW
Hutchinson, MN 55350
JVV
-
555 Lakeview LN SW
Hutchinson, MN 5535D
�.
l a
560 Lakeview LN SW
Hutchinson, MN
�/�
55350
Gas j.'l
�. ��-� � lC•��.
'� n C �d[,j'
1235 Lakeview LN SW
Hutchinson, MN 55350
[, Q/�'�
�E-13.-
1240 Lakeview LN SW
VA
Hutchinson, MN 55350
-
,7jz;
T
1245 Lakeview LN SW
_
"
(ColbHutchinson,
MN 55350
I Mt
1250 Lakeview LN SW
JV r
utchinson, MN 55350
1255 Lakeview LN SW
Hutchinson, MN 55350
�
%J
1265 Lakeview LN SW
Ir�
I
Hutchinson, MN 55350
C; eetit Pr
�
19
6
���
Printed Name
Signature
Address
Comment
Date
�]
1275 Lakeview LN 5W
Hutchinson, MN 553501
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 19-809 - Transient Merchants/Peddlers/Solicitors/Food Vendors
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff F1
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The consensus at the Council's last meeting was to move ahead with the attached combined Transient
Merchant/Food Vendor ordinance with the understanding that the reference to the Hutchinson Mall would be removed
from the exception section §111.04. The reference to the Mall has been removed and this ordinance should now be
acceptable for a first reading.
Also at the last meeting we discussed how much the fees associated with the licenses in this new ordinance should
be. Part of that discussion involved the two main drivers of the costs of licenses - those being: 1.) Issuance (back
ground investigations and administrative paperwork) and enforcement (administration and police response to
complaints or wrongdoing by the license holder). The current fees for both the transient merchant and food vendors is
$125 and until now they have only been issued on an annual basis.
Attached for discussion purposes is the section from our current fee schedule showing what our current fees are for
various licenses issued by the City. Only a few licenses are issued on both an annual and short term or temporary
basis. These are:
Consumption and display - $250/year, $25/event
Sunday on -sale intoxicating - $125/year, $100/one day
On -sale 3.2 malt liquor - $425/year, $75/short term
On sale intoxicating liquor - $2000/year, $125 temporary
If you average the cost of the temporary licenses in these other categories all together then the average cost of the
temporary license is about 30% of the cost of the annual license. If you were to take 30% of the cost of the $125 cost
of the existing annual transient merchant and food vendor licenses cost, you would get a cost of $37.50 for a
temporary. This is by no means a totally scientific method of determining the costs of licensees but it is a place to
start the discussion.
BOARD ACTION REQUESTED:
Approve first reading of Ordinance No. 19-809
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 19-809
AN ORDINANCE REGULATING PEDDLERS, SOLICITORS, TRANSIENT
MERCHANTS AND FOOD VENDORS
The City Council hereby ordains:
111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, hotel room, lodging house, apartment, shop or other place within the city
for the primary purpose of exhibiting samples and taking orders for future delivery. It does not
include vendors who distribute products to or take orders from regular customers on regular
established routes or display products or take orders at invited in -home demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above; provided, however,
that, the City Council may exempt such farm and garden products from the chapter as are sold at
a duly organized and authorized farmer's market.
MOBILE FOOD CART. A non- motorized cart from which prepackaged or ready to eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used prepare and serve
food or ice cream novelties that is readily movable without disassembling.
TEMPORARY FOOD STAND. A food and beverage service establishment that is
disassembled and move from location to location which operates no more than 21 days in the
same location.
FOOD VENDORS. Those persons owning or operating a mobile food cart, mobile food
vehicle or temporary food stand.
§ 111.02 LICENSE REQUIRED
(A) It is unlawful for any peddler, transient merchant, or food vendor to engage in
any business within the city without first obtaining a license therefor from the city. It is unlawful
for any solicitor to engage in any business within the city without first registering his or her
business information with the city. Business information shall include:
(1)
Name of owner/agent of company performing solicitation;
(2)
Company address;
(3)
Contact phone number and e-mail address of owner/agent;
(4)
List of all employee names who will be working in the city;
(5)
Estimated time frame of operations in the city;
(6)
Products being sold, peddled or solicited; and
(7)
Other cities where operations have occurred.
(B) Where
licensing is referenced throughout the remainder of this chapter, it shall
not apply to solicitors.
§ 111.03 Types of license
An applicant may apply for the following types of license:
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the city's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council as part of the
city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the
same applicant or for the same location.
(C) Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more licensee in attendance. This license will not be issued to the
same applicant or for the same location more than four times in a calendar year and each license
is limited to a period of up to three consecutive days. It shall be the responsibility of the sponsor
of the event to provide all of the information required under this chapter for all transient
merchants attending the sponsored event. The fee for this license shall be set by the City Council
as part of the city's fee schedule.
§ 111. 04 EXEMPTIONS
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles nor to the acts of merchants or their employees in delivery goods in the
regular course of business. Nor shall the provisions of this chapter be applied to the acts of
persons selling or displaying personal property, goods or wares to merchants or their employees
for use in the merchant's business or sale upon consignment by the merchant.
Multi -vendor events that are held at the Hutchinson Event Center, McLeod County Fairgrounds,
R—tite insen Mall or are sponsored by the Chamber of Commerce are exempt. Nothing contained
in this chapter prohibits any sale required by statute or by order of any court, or prevents any
person conducting a bona fide auction sale pursuant to law. Any person may sell or peddle the
products of the farm or garden that they occupy and cultivate without obtaining a license
therefor.
No license is required under this chapter if sales activities take place on private property if the
merchant solicitor, peddler or vendor have been previously invited to conduct sales activities on
the property by the owner or occupant of the private property.
§ 111.05 APPLICATION.
(A) Applicants for a license under this chapter shall file with the City Administrator a
sworn application in writing on a form to be furnished by the City Administrator.
(B) The application shall give the following information:
(1) Name and physical description of applicant;
(2) Complete permanent home and local address of the applicant and, in the
case of transient merchants, the local address from which proposed sales will be made;
(3) A brief description of the nature of the business and the goods to be sold;
(4) The name and address of the employer, principal or supplier of the
applicant, together with credentials therefrom establishing the exact relationship;
(5) The length of time for which the right to do business is desired;
(6) The source of supply of the goods or property proposed to be sold, or
orders taken for the sale thereof, where such goods or products are located at the time said
application is filed, and the proposed method of delivery;
(7) The names of at least two property owners of the county who will certify
as to the applicant's good character and business respectability or, in lieu of the names of
references, such other available evidence as to the good character and business responsibility of
the applicant as will enable an investigator to properly evaluate such character and business
responsibility;
(8) A statement as to whether or not the applicant has been convicted of any
crime, misdemeanor or violation of any city code provision, other than traffic violations, the
nature of the offense and the punishment or penalty assessed therefor;
(9) The last municipalities, not to exceed three, where applicant carried on
business immediately preceding date of application and the addresses from which such business
was conducted in those municipalities; and
(10) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
§ 111.06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass or in
public places for a charitable, religious, patriotic or philanthropic purpose.
§ 111.07 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator.
(C) If the City Administrator shall reject such application, the City Administrator
shall notify the applicant that his or her application is not approved and that no license will be
issued. If the City Administrator shall approve such application, the City Administrator shall
deliver to the applicant his or her license. Such license shall contain the signature of the issuing
officer and shall show the name and address of the licensee, the class of license issued and the
kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed
one year from the date of issuance that the same shall be operative, as well as the license number.
Each peddler, solicitor, transient merchant or food vendor must secure a personal license. No
license shall be used at any time by any person other than the one to whom it is issued. The City
Administrator shall keep a permanent record of all licenses issued.
(D) An applicant whose license application has been denied by the City Administrator
may appeal the denial by requesting a hearing before the City Council as set forth in § 111.16.
§ 111.08 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
§ 111.09 INSURANCE
All licensees under this chapter conducting activities on city owned or controlled
property shall be properly insured naming the city as an additional insured for liability imposed
by law arising out of the ownership, maintenance or operation of such cart or vehicle in amounts
of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two
or more persons and $10,000 for damage to property.
§ 111.10 USE OF STREETS. Except as pertains to food vendors in this chapter;
(A) No licensee shall have any exclusive right to any location in the public streets, nor
shall any be permitted a stationary location in the public streets or public right-of-way, nor shall
any be permitted to operate in a congested area where such operation might impede or
inconvenience the public use of such streets.
(B) For the purpose of this chapter, the judgment of a police officer, exercised in good
faith, shall be deemed conclusive as to whether the area is congested and the public impeded or
inconvenienced.
§ 111.11 REQUIREMENTS PERTAINING TO FOOD VENDORS
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the state and submit copies of said licenses to the city for
review during license application process.
(B) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(C) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(D) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(E) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
§ 111.12 RESTRICTIONS PERTAINING TO FOOD VENDORS.
It is unlawful for any food vendor to engage in the following activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator;
(B) To operate a food cart within 500 feet of any festival, fair or civic event, except
when authorized to do so by the event sponsor in writing;
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating;
(D) To operate in violation of nuisance statutes or ordinances;
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway;
(F) To operate in such a way as to impede normal traffic flow;
(F) To permit smoking within 15 feet of the food cart or food vehicle;
(G) To operate within five feet of any crosswalk, access ramp, disabled parking space
or in a manner that would impede access to any adjacent business;
(H) To sell or distribute alcoholic beverages; and/or
(I) To disobey any order of the City Police Department.
§ 111.13 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
§ 111.14 DUTY OF POLICE TO ENFORCE.
It shall be the duty of the police to require any person seen peddling, soliciting,
canvassing or selling food items and who is not known by such officer to have obtained a license
hereunder to produce his or her license and to enforce the provisions of this chapter against any
person found to be violating the same.
§ 111. 15 RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
§ 111. 16 DENIAL OR REVOCATION OF LICENSE AND HEARING.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license; or in the case of a license denial, submitting an incomplete application;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in
such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for the denial or revocation of a license shall be given by the
City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
§ 111.17 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
§ 111.18 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than the annual license, licenses shall expire at midnight on the date
specified in the license.
§ 111.19 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
§ 111.20 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of any license issued herein.
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Review Snow Removal & Ice Control Policy Resolution No. 15111
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Kent Exner/John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
It has been five years since the last review of the Snow Removal & Ice Control Policy document was done. Public
Works staff has recommended some changes to the policy that can be grouped into a few broad categories:
Administrative. These include updating descriptions, titles, terminology, etc. There also some improvements to word
order, punctuation, and corrections to tense, along with other minor changes to improve understandability.
Priority routes. Changes in the Priority Route system affecting Edmonton Ave SE, Lynn Rd SW and South Grade Rd
SW are noted. The Downtown area is identified as its own area.
Municipal Parking Lots. Language was added to address removal of snow in designated overnight parking stalls
located within municipal parking lots.
Sidewalks, Trails & Walkways. Language identifying the four -tiered priority system used by the City was added for
clarification.
Snow Disposal Sites. Identifies primary disposal site and includes information regarding establishment of additional
sites, if necessary.
Streets Maintained By Other Entities. South Grade Rd, Adams St and Bluff St have been affected by changes to the
County road and City street systems.
Operation of Road Maintenance Equipment policy. A change to Mn Statue Sec. 169.035 is reflected in the revised
language.
BOARD ACTION REQUESTED:
Request adoption of Resolution 15111, a resolution adopting the City's Snow Removal and Ice Control Policy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. _ 15111
A RESOLUTION ADOPTING THE CITY'S
SNOW REMOVAL AND ICE CONTROL POLICY
WHEREAS, Minnesota Statutes, Section 412.221 and the City Charter authorizes the City to
maintain City streets; and
WHEREAS, the City Council finds that it is in the best interest of the residents, businesses and
industries for the City to assume basic responsibility for control of snow and ice on City streets; and
WHEREAS, The City Council finds that the City would be best served to have a policy addressing
snow removal and ice control; and
WHEREAS, a Snow Removal and Ice Control Policy has been developed and recommended by
City staff; and
WHEREAS, the City Council finds that adoption of said policy is in the best interest of the City,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that
said Snow Removal and Ice Control Policy is hereby approved and adopted.
Dated this - 26t" day of _ November, 201'9
By:
Gary Forcier, Mayor
Attest:
— Matthew Jaunich, Ly A++,..-..ey/I..teFi.., City Administrator
City of Hutchinson
Snow Removal and Ice Control Policy
We4ep November, 20119
City of Hutchinson
Snow Removal and Ice Control Policy
Purpose of this Policy
The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on
City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing
reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel.
The City strives to provide this service in a timely, safe, and cost-effective manner; keeping in mind
safety, budget, personnel, equipment and environmental concerns. The City will primarily use its own
personnel and equipment to provide this service, but may also, when necessary or beneficial use private
contractors.
This policy does not relieve the operators of private vehicles, pedestrians, property owners, residents
and all others that may be using public streets or that may be otherwise affected by snow removal
operationsl of their responsibility to act in a reasonable, prudent and cautious manner, given the
prevailing weather and street conditions.
Responsibility and Authority for this Policy
The Public Works Department is charged with the primary responsibility for executing snow removal and
ice control operations and for exercising the appropriate levels of authority to ensure maintenance and
compliance with this policy.
(In this document the title Public Works Department includes the qualified Public Works employee
designated by the Director/City Engineer to oversee snow removal and ice control operations. This
position is typically assigned to a senior operations manager, but may from time to time be assigned to
another experienced Public Works employee in the absence of a senior operations manager.)
The Public Works Department is responsible for coordinating equipment and personnel, assigning them
work based on the need for snow removal and ice control within the City. The Public Works Department
retains the authority to alter assignments based on weather conditions, equipment and personnel
availability, and other conditions related to snow removal/ice control. 1'R extFe a r=a&e The Public
Works Department can declare a snow emergency for the purposes of restricting on -street parking
(Appendix A). As necessary, the Public Works Department can ■ enlist+egthe assistance of City
employees or equipment not usually assigned to snow removal responsibilities and to hire contractors
to provide snow removal services.
In cooperation with emergency services personnel, the Public Works Department continuously monitors
weather conditions to determine appropriate action.
Priorities for Service
Snow removal and ice control services will be generally provided using these priorities:
1st priority:
Priority routes and central business district areas with no boulevard
2nd priority:
Other business districts, truck routes and the airport
3rd priority:
Through streets and specifically identified public properties
4th priority:
Cul-de-sacs, dead-end streets, and alleys
5th priority:
Specifically identified sidewalks, trails, and walkways
last priority:
Other public property and maintenance activities.
' These priorities- will apply to nearly every snow removal and ice control operation.
However, t he Public Works Department has the authority to deviate from these priorities, should
conditions warrant.
Policv Provisions
1) Initiating Operations: Commencement of snow removal and ice control operations depends upon
immediate and anticipated conditions. The Public Works Department generally initiates snow removal
and ice control operations when:
a) weather conditions do not endanger the safety of employees, contractors, or equipment.
b) when operations will be effective.
c) there are at least two inches of snow accumulation; and/or,
d) significant blowing and drifting of snow into traveled portions of major roadways and
intersections has occurred; and/or,
e) rainstorms, ice storms, and/or periods of light snow create slippery conditions. Efforts during
these situations will be concentrated on major roadways, bridges, steep grades, and heavily
traveled intersections.
Operations may be initiated any time the operations are deemed to be beneficial on either a short-term
or long-term basis.
2) Suspension of Operations: The Public Works Department may suspend operations at any time if
temperatures, winds, visibility, and/or precipitation make operations unsafe,
ineffective, or unnecessary.
3) Staffing Operations: Snow removal and ice control operations may occur during assigned work shifts
or, in some situations, on a call -out of werkers, operators. The Public Works Department has the
discretion to recall _ operators or wait until the next assigned work shift to respond to specific
snow removal or ice control service requests. For safety reasons, operators of snow removal and ice
control equipment will generally not be scheduled to work more than 12 hours in any 24-hour period
with less than nine (9) hours off between work shifts.
4) Response to Emergencies: Emergency services officers may contact the Public Works Department to
dispatch kE)*(e*operators and equipment to provide services for emergency vehicles responding to
emergencies within the City 11 (i.e., police, fire, ambulance, electrical outages, gas leaks, utility
restoration, etc.).
5) Routes: Each year the Public Works Department prepares a map of the street and sidewalk/trail
systems serviced by the City.
These systems are divided into route areas that identify personnel, equipment,
and if necessary, the private contractors used to provide the services. Route areas are periodically
revised to correspond with budget, equipment, personnel, and other resources available to the City.
Priority routes are identified within each route area. Hazards are also identified in each route area.
These route areas are generally assigned to individuals and are used for planning and executing routine
snow plowing and ice control operations.
6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the Lffect of
future snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb
line so the snow discharges onto the boulevard. Some streets may be plowed from one side of the
street to the other. Snow may also be moved to the center or side of the street to be hauled away later.
Cul-de-sacs and dead-end streets will generally be plowed to the outside. When plowing on bridges,
operators will adjust their speed to reduce or eliminate the snow from going over the side of the bridge.
As necessitated by available resources, snow is plowed to the edge of the street without regard for
sidewalks, driveways and other structures located in the right-of-way. The City recognizes the
inconvenience that comes from accumulations on rights -of -way, sidewalks and driveways, but the City is
not responsible for removing snow from rights -of -way, private driveways, most sidewalks, or from
around private structures located in the right-of-way. Snow is removed only from sidewalks trails
specifically identified on route maps and from other areas only at the direction of the Public Works
Department.
The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota
Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving
while impaired and the safety of school children. Pursuant to this authority, snowplow operators have
discretion to disregard traffic laws, when, in their judgment, it is safe to disregard such laws and such
action complies with Public Works policy entitled Operation of Road Maintenance Equipment (Appendix
B)•
7) Expected Minimum Levels of Service:
The following represents the minimum levels of services that can be expected. The City strives to achieve
better results whenever possible:
I.) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or
have them open as soon as possible after snow accumulation has subsided. 'Open to traffic' means
there is a lane available for cars to travel on; the term does not necessarily mean the street has been
plowed from curb to curb.
II.) As many routes as possible that serve business areas and densely populated residential areas are to
be open to traffic within 12 hours after snow accumulation subsides.
III.) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All
public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to
require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic
patterns within four days after snow accumulation subsides.
IV.) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent
boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time
before the snow is hauled away.
V.) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will
begin only after all City streets, alleys and parking areas have been serviced, and normal, functional
traffic patterns have been restored. Because of safety considerations, this task will normally be done
during daylight hours.
VI.) Snow may be removed from selected critical intersections, away from fire hydrants, and from other
utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking
areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs.
Because of safety considerations, these tasks will generally commence during daylight hours.
Priority Snow Removal Routes: The following are designated priority routes:
Name of Street From: To:
2nd Ave SW/SE
51h Ave NE/NW
51h Ave SW/SE
California St NW
Century Ave SW/SE
Dale St SW
Echo Dr SW
Edmonton Ave SW/SE
Elm St NE
Freemont Ave SW
Golf Course Rd NW
Dale St SW
Montana St NW
Lynn Rd SW
T.H. 7
Dale St SW
School Rd SW (Co Rd 7)
Freemont Ave SW
Dead end
McLeod Ave NE
T. H. 15
North High Dr NW
Michigan St SE
Bluff St NE
T.H. 22
School Rd NW
Jefferson St SE
2nd Ave SW
T.H. 15
- Grant Ave SE
North High Dr NE
Dead-end
Montana St NW
Name of Street From: To:
Jefferson St SE
Lynn Rd S
McDonald Dr SW
McLeod Ave NE/6th Ave NE
Michigan St SE/NE
Oakland Ave SE/TH 15 Service Rd
Roberts St/Rd SW
School Rd SW/NW
Shady Ridge Rd NW
Sherwood St SE
South Grade Rd SW
Sunset St SW
Downtown
Sand and Salt
Airport Rd Washington Ave E
Hwy 15 Exit Washington Ave W
Lakewood Dr SW School Rd SW
T. H. 15
5th Ave SE
Freemont Ave SW
McDonald Dr SW
South Grade Rd SW
T.H. 7
Airport Rd
Underwood Ave
Century Ave SW
Lynn Rd SW
5th Ave SW/SE
Bluff St NE
T.H. 7
Adams St SE
Dale St SW
North High Dr NW (Co Rd 12)
7th Ave NW
Century Ave SE
T. H. 15
South Grade Rd SW
Adams St SE
5th AvP N
The City does not have a bare pavement policy. Falling snow and general snow pack remaining on City
streets will not normally be removed.
Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt
ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated
slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used
to melt snow, is also mixed with sand to prevent the sand from freezing. The Public Works Department
may order use of additional salt if pavement or air temperatures and precipitation type warrant use of
additional salt for melting ice and snow. The Public Works Department may also order use of salt brine
to provide additional ice and snow melting capabilities.
The Public Works Department may use other minerals, chemicals and mixtures to assist in ice control,
provided they are deemed to have fewer or the same effect on the environment as sand and salt
mixtures and are economically feasible.
Municipal Parking Lot Snow Removal
Parking permits are available from the Police Department. It is recommended that drivers get a permit
for vehicles regularly parked in designated overnight parking stalls located within municipal parking lots.
These permits are optional, but provide contact information helpful for vehicle owners to avoid the
expense of vehicles being towed when parked in violation of signposted restrictions.
There is no parking in municipal parking lots between 2 a.m. and 6 a.m. However, there are some
municipal parking lots with designed overnight parking stalls that are exempt from the 2 a.m. to 6 a.m.
restriction. Designated overnight parking stalls are identified with signage.
Whenever possible, snow in designated overnight stalls will be removed at the same time as the rest of
the parking lot. When that is not possible, subsequent operations during daylight hours using smaller
equipment may be employed to remove snow from designated overnight stalls.
If it becomes necessary to remove snow from desienated overnieht oarkine stalls durine overn
hours, the existing overnight signs will be replaced with a temporary sign. The temporary sign prohibits
parking in overnight stalls, but allows parking in other areas of the parking lot between 2:00 a.m. and
6:00 a.m. These temporary signs are posted prior to 10:00 a.m. the morning prior to work beginning.
Once posted with the temporary signs, parking restrictions in overnight stalls begin immediately and
continue until snow has been removed from the designated overnight stalls and the temporary signs
have been removed. Once the temporary signs are removed, overnight parking is once again allowed
only in designated stalls.
Snow Removal on Sidewalks. Trails & Walkwa
It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and
walkways clear for pedestrian travel.
The, City has identified ■ certain sidewalks, trails, and walkways, which may
receive some snow removal services from City " operators and equipment. These services are
provided at the City's discretion, on a priority basis, and do not relieve property owners of their
responsibilities to maintain a four -foot (4') walkway.
The City does not maintain a bare pavement policy, for neither roadways nor for sidewalks/trails. The
City will not utilize abrasives or chemicals when maintaining sidewalks, trails, or walkways.
Sidewalks, trails, and walkways identified by the City's will be plowed in a manner that may result in a
double windrow on some driveways or accesses. The City is not responsible for removing windrows left
by sidewalk snowplows. When snow blowers are utilized to clear snow, the discharge may be directed
away from the street or boulevard onto private property.
Sidewalks serviced by the City are done on a four -tiered priority system. If new snowfall occurs at any
time during the process of clearing identified sidewalks, the process will restart with the highest priority.
This may result in delays for service to lower priority sidewalks.
Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed
from public streets onto the sidewalk, is a public nuisance. Property owners will be notified that their
property is in violation.
Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill
adjacent property owners for that service. Unpaid bills will be certified to the County for collection with
property taxes.
Snow Disposal Sites
Snow disposal sites established by the City shall not be used by private parties, except for the publicly
accessible T' -' - snow disposal site located on City property north of the
Hutchinson Armory, 1200 Adams St SE. Private parties may use th is site free of charge.
The City will provide no services at this site, except to address any use of the site by the Cityl so close
cooperation between private parties is encouraged to ensure snow is dumped and piled in an orderly
fashion to maximize use of the site. This site is the only City snow disposal site that private parties shall
use, unless signs are posted at this site directing users to another publicly accessible site.
When the site at 1200 Adams St SE can no longer be used, the City will establish an alternate publicly
accessible disposal site. Signs will be posted at the Adams St SE site directing private parties to the new
snow disposal site.
Snow Removal on Private Properties
It is a violation of Minnesota statutes and local ordinances to move snow from private properties onto
or across public roadways. Property owners engaging in or allowing these activities are subject to the
consequences of the statutes and ordinances.
Private Contractors Providing Snow Removal Services
Permits for private snow removal contractors are required by ordinance. The City1twevef-, does not
require private contractors to obtain a written permit from the City, but their activities are still
considered to be permitted.
If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council
can suspend their privilege of conducting snow removal business within the City.
Damage to Property
Snow removal and ice control operations can cause damage to property, even under the best
circumstances and care by equipment operators. Most often, damage occurs to property improvements
in the right-of-way, which generally extends 10 to 15 feet beyond the edge of street pavement.
The City is not responsible for damage to vegetation caused by plowing or the application of sand and
salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In
certain cases, the City may clean up dead sod, and over -seed er sed areas in rights -of -way or on private
property. ,lod will not be used on public rights -of -way. Residents are encouraged to remove
excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and
salt mixtures.
Only allowable and properly installed properties that are damaged by actual, physical contact with City
equipment will be considered for repair at City expense. Personal property in the City's right-of-way
damaged by snow being deposited from an accumulation on the blade of a snowplow will not be
considered for compensation. The City Council has the authority to set reasonable maximum
compensation limits for specific types of personal property placed in the right-of-way.
When disagreement about the responsibility for the damage occurs, the Public Works Department will
investigate and decide responsibility. In certain cases, where there is significant damage, the Police
Department may be called to assist with the investigation. As always, property owners may bring their
concerns to the City Council.
Equipment operators and contractors are directed to immediately contact the Police
Department and the Public Works Department whenever an incident involves a damage to vehicles,
significant structures, or involves any injury to a person.
Equipment operators and contractors also report existing damage they observe to avoid any potential
future claim the damage was caused by snow removal or ice control operations.
Mailhnxes
Coming into contact with a mailbox is a common obstacle snowplow operators face. If mailboxes are
damaged by equipment operators, the City may install a temporary replacement until weather
conditions are conducive to repair the damaged mailbox. The City will conduct a review of each mailbox
incident to determine whether the City will repair, replace or provide reimbursement for the mailbox.
Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be
responsible for damage to mailboxes or support posts caused by snow or ice coming in contact with the
mailbox. The City will replace damaged mailboxes with a standard size, non -decorative metal or plastic
mailbox and replace the support post, as necessary, with a 4"x4" decay resistant wood support or
standard galvanized post/tube support installed by the City. If the owner desires a mailbox
configuration other than the City's standard, the City will reimburse the mailbox owner for expenses,,
M up to the maximum rate identified in the City's Fee Schedule for the replacement of ■ a mailbox
and post (Appendix Q.
Other Entities
Certain streets within the City are maintained by other governmental entities. The
Minnesota Department of Transportation and the McLeod County Highway Department maintain
separate maintenance policies for streets within the City maintained by them.
From time to time, entities may contract with each other to perform snow removal services. The
ultimate responsibility for snow removal services rests with the controlling entity.
Others maintain these streets:
Name of Street
From:
To:
Entity:
TH 15 S/Main St S/
South city limit
North city limit
Mn/DOT
Main St N/ TH 15 N
TH 7 W/4th Ave NW/
West city limit
East city limit
Mn/DOT
4th Ave NE /TH 7 E
Adams Street
South city limit
TH 7
McLeod Co
Bluff St NE
TH 7
North city limit
McLeod Co
North High Dr NW/NE
West city limit
East city limit
McLeod Co
School Rd SW
South city limit
South Grade Rd SW
McLeod Co
Emergency Services
The City of Hutchinson has several relationships with surrounding areas concerning emergency services.
For that reason, emergency services dispatchers and officers are responsible for making requests for
snow removal and ice control services from the appropriate jurisdiction.
Service to Private Property
City personnel and personnel contracted by the City do not provide snow removal and ice control
services to private properties. Services may, however, be provided with the permission of property
owners in situations where City operations directly benefit from operations on private property. Snow
removal operations may be conducted on any private property when emergency vehicles responding to
a call for service require access to private property.
Any operations on or services provided to private property are authorized by the Public Works
Department, or are provided at the request of an emergency services officers responding to a call.
Requests for Services and Complaints
Requests for service and complaints regarding snow removal and ice control operations will be taken
during normal working hours. Questions not able to be answered by administrative staff will be
forwarded to the Public Works Department. Requests for service and other problems are handled in
priority order, in keeping with personnel, equipment, and materials available. Services are prioritized
and provided at the discretion of the Public Works Department.
Review of this Pol
This policy will be reviewed periodically. Comments and complaints regarding this policy received since
the last review will be considered during each review. Input from City employees and contractors,
members of the public, and other affected parties will be considered. Final revisions to the policy are at
the discretion of the City Council.
Appendix A
Declaration of Snow Emergency: Parking Prohibited
City Code § 72.15
DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED.
(A) The City Administrator or other designated official may declare a snow emergency in the city. The
emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00
midnight. The snow emergency shall continue to be in effect for 24 hours.
(B) Notice of the declaration of a snow emergency shall be given by notifying the local news media;
however the notification shall be a service right only and not a duty on the part of city officials.
(C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in
the city between the hours of midnight and 7:00 a.m. except as otherwise posted.
(D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which
is parked in violation of this section removed at the owners' expense.
(Ord. 09-0536, passed 12-22-09)
To comply with the intent of the ordinance, it is the intent of Public Works to follow the procedure
outlined below when declaring a snow emergency:
1. Prior to 4:00 p.m. each day, a decision _will be made in accordance with the existing
Snow/Ice Policy and Ordinances as to whether notification of a snow emergency for purposes of
imposing parking restrictions for upcoming snow/ice maintenance activities ■ is necessary.
If weather conditions warrant a snow emergency declaration, notification jjtfl4 will be sent, via
email, to:
a. KDUZ/KARP
b. HCVN Cable Channel 7 & 10
c. Hutchinson Leader Website
d. City of Hutchinson Website
e. Designated City staff
In addition, Public Works staff _will provide these additional notifications:
f. Notification of personnel involved in snow removal
g. Updating a message on a dedicated telephone message line
h. Updating/initiating any other current or future notification systems that may be
implemented
Once a snow emergency is declared I parking restrictions
begin at 12:00 a.m. midnight and. are in effect for the following 24-hour period AParking
- is restricted between the hours of 12:00 a.m. and 7:00 a.m. during this period.
If necessary, - a snow emergency may be - declared on successive days, prior to the end
of the previously announced 24-hour period. Each time a snow emergency - is -
declared, the 24-hour period - begins again.
During snow emergencies, ptarking _ is restricted on City streets and alleyways between the hours
of midnight and 7:00 a.m. Existing parking regulations, where posted, - are also enforced.
Issues identified by City staff engaged in snow removal operations shall be reported to the senior Public
Works employee who shall report -to the Police Department.
The intent is to use snow emergencies judiciously, taking into account
weather conditions, precipitation type/accumulation, and planned maintenance activities. Generally, a
snow emergency will be declared after 4" of snow, and/or for periods of severe drifting, and/or for the
necessity of treating roadways for severe slippery conditions.
Appendix B
Operation of Road Maintenance Eauioment
The goal of all road maintenance operations is effectiveness and safety. Minnesota statutes give
considerable leeway to equipment operators engaged in road maintenance. State Statutes recognize
the unique circumstances equipment operators encounter while performing road maintenance.
When engaged in snow and ice control or flood control work, equipment is exempt from standard size
and weight restrictions. Operators are never exempt from statutes regulating driving under the
influence or operations around school busses and in school zones.
Minnesota Statute §169.035
Subdivision 1. Working on highway.
(a) The provisions of this chapter shall not apply to persons, motor vehicles, and other
equipment while actually engaged in work upon the highway, except as provided in paragraphs
(b) and (c).
(b) This chapter shall apply to those persons and vehicles when traveling to or from such
work, except that persons operating equipment owned, rented or hired by road authorities shall
be exempt from the width, height and length provisions of sections 169.80 and 169.81 and shall
be exempt from the weight limitations of this chapter while performing the following actions
on behalf of the
state or a local governmental unit:
(1) while loading, readying, or moving the vehicles or equipment in preparation
for combating anticipated slippery road conditions or removing snow or ice;
(2) while actually engaged in snow or ice removal or combating slippery road
conditions, including but not limited to pretreatment and anti -icing activities; or
(3) while engaged in flood control operations.
(c) Chapter 169A and section 169.444 apply to persons while actually engaged in work upon
the highway.
The City has established the following guidelines that affect operation of maintenance equipment for
snow removal operations. The City does recognize that, while performing road maintenance, there will
be times when it is not feasible to comply with standard traffic control regulations. In those cases,
operators are expected to perform operations with caution and proceed only after consideration is
given to the safety of th,e operation.
Unless specifically stated below, all trucks hauling snow during snow removal operations shall comply
with all State traffic regulations.
a) All standard safety devices on the vehicles shall be functional prior to operating, and shall be
used during operations.
b) When actively being loaded with snow, contract snow haulers shall perform functions under the
direction of the snow blower operator loading the truck.
c) Snow haulers, when actively engaged in hauling snow whether full or empty, may stop at red
traffic signals and proceed with caution if there is no oncoming traffic. When moving from one
work site to another, such as from downtown to the Civic Arena, operators shall comply with all
Minnesota Traffic Statutes.
d) When actively engaged in removing snow while crossing Main Street, contract snow haulers
may engage in blocking maneuvers that allow the snow blower and other trucks to cross Main
Street safely.
e) Any action determined to be necessary by the operator to avoid an accident or to mitigate
damage or injury that may result.
Contractors are covered by this Minnesota State statute and City of Hutchinson policy only when
actively engaged in work for the City of Hutchinson.
Appendix C
City of Hutchinson
Public Works Department
Mailboxes
General
Installation of mailboxes on City -owned rights -of -way is permitted. The mailbox owner assumes all risk
of damage, except when a mailbox is damaged through direct contact with a City -owned equipment.
Coming in to contact with a mailbox is a common obstacle that operators face while performing their
tasks. If mailboxes are damaged, the City may install a temporary replacement until weather conditions
are conducive to repair.
Mail delivery
City operators make every effort to perform tasks as close to the curb line as possible to provide access
to mailboxes. It is not always possible to provide the necessary clearance, considering the size and types
of equipment used. Final cleaning adjacent to mailboxes is the responsibility of the property owner.
Damage to mailboxes
Mailboxes damaged by direct contact from City equipment will be considered for compensation at City
expense.
The City conducts a review of each mailbox incident to determine responsibility for repair. Damage to
mailboxes from materials, such as snow and ice, etc. that is discharged onto the right-of-way will not be
considered for compensation.
Mailbox repair
For mailboxes damaged by direct contact from City equipment, property owners may make repairs and
provide an itemized statement of the costs of the repair. The City will reimburse the property owner for
those expenses up to the maximum amount established by the City Council in the City's most recent Fee
Schedule.
If the property owner wants the City to repair the mailbox, property owners may select from one of
three options. The City will not provide mailboxes other than these three options: 1) Standard pipe
swing -away: 2) 4x4 treated wood post; 3) Plastic, post -mounted (see attached sheet).
In any case, property owners are responsible for mounting newspaper boxes adjacent to, and not under,
the mailbox.
I
I
I
I
I
I
I
I
I
I
42"-48" Typical
48" Recommended
Li Li
I
I
I
I
I
I
I
I
I
E
L
U
I U
I o
I U
I �
I m
I
Galvanized, Flanged 4" x 4" Treated Wood Plastic Slip -Over Post
Channel Sign post & Pipe Post mailbox support mailbox support
mailbox support
:n
Fasten newspaper box to filler
board on the side of the mailbox
MAIL BOX SUPPORT REPLACEMENT
November
CITY OF HUTCHINSON, MN 2019
City of Hutchinson
Centerline Map
Route Maps
11�
ti
Route NW1
7.31 miles
Route SW2
7.10 miles
Route SW1
6.74 miles
- .. - -
Route SE2
7.47 miles
Route SE1
7.34 miles
Route NE1
7.28 miles
Dead End
3.12 miles
'
46.36 miles
-
No service
1.84 miles —
t
McLeod County
6.20 miles
Township
0.50 miles
MnDOT
5.90 miles
�+-
'3
14.44 miles
_ � F
s
60.80 miles
F
r
City of Hutchinson
L-j
J
W - E -- .) 1 ■ Downtown**
Priority 2** 1
I IpA(o)AQW 33** I
concurrent with street snow removal
(Day 1), but some cleanup work maybe done on a subsequent plowing (Day 2).
snow removal (Day 1), but in many cases, will require cleanup work during a
subsequent plowing (Day 2).
may be some work done on these
routes concurrent with street snow removal (Day 1). Cleaning up routes that were
plowed and plowing remaining routes is done in a subsequent plowing (Day 2).
During heavy snow events, this work may not be done until a second subsequent
plowing (Day 3).
Any new snowfall restarts this priority system ?
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Federal Aid Project Memorandum for TH 7/22 & Montana Street Crossing
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has been working with a traffic engineering consultant and MnDOT to develop the Federal Aid project
memorandum and associated preliminary design for the TH 7/22 and Montana Street crossing improvements (HAWK
signal system). At this point, City staff would like to review the draft memorandum and have the City Council approve
the submittal of this document (due Monday, December 2nd).
BOARD ACTION REQUESTED:
Approval Draft Project Memorandum Submittal
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
and
City of Hutchinson
PROJECT MEMORANDUM
FOR
SP 133-010-006 and SP 4308-35
Minn Proj No.
ROUTE NAME: Trunk Highway (TH) 7/22 at Montana Street
FROM: TH 7/22
TO: Montana Street
PROPOSED IMPROVEMENT: Installation of a pedestrian -activated
electronic crossing warning/control system (High -Intensity Activated
Crosswalk, or HAWK).
Recommended:
City of Hutchinson Engineer Date
Reviewed and Recommended:
District State Aid Engineer Date
Approved:
State Aid Engineer Date
Kittson Roseau
Lake of the
Woods
Marshall
Koochiching
Beltrami
Pennington
Red Lake
Cook
St. Louis
Lake
Polk M
Itasca
M
m
Norman
Mahn-
l6
Cass
Becker
=
u
=
on
c
Aitkin
Carlton
s
Otter Tail
3
0
a
Pine
o
M a
2
Grant
Douglas
~ Morrison
m
N C
Y
r
enton
TH 7/22 and Montana Street
Stevens
pope
Stearns
Big stone
Isanti
Sherburne
NW Pedestrian Crossing Project
Swift
f3
(SP 133-010-006 and SP 4308-35)
Anoka
Kandiyohi Meeker
Wright
Lacqui Chippewa
City of Hutchinson,
Parle
Hennepin
McLeod
County
Yellow Medicine Renville
C.—McLeod
scan Dakota
=
Sibley
`__
Lyon
Redwood
(Collet Le
Goodhue
Sueur
Rice
wabasha
Brown
m
_
Murray cnnonwnna
watonwan
Blue
Earth
wase�
Steele
-a
o
Olmsted
Winona
Rock
Nobles Jackson
Martin
Faribault I Freeborn
Mower I
Fillmore Houston
STATE MAP
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 2
LOCATION MAP FLYSHEET
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019 Page 3
1. REPORT PURPOSE
This Project Memorandum (PM) documents the need for the proposed
improvement, environmental impacts and mitigation, and schedule, funding
and design information.
This documentation was prepared to demonstrate that the project does not
have a significant environmental effect and is excluded from the requirement
to prepare an EA or EIS in accordance with 23 CFR 771.115.
Project Owner
Name: Kent Exner, PE
Title: City Engineer
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Phone: (320) 234-4212
Fax: (320) 234-4240
E-mail: kexner@ci.hutchinson.mn.us
Project Manager
Name: John Gray, PE
Title: SEH Project Manager
Address: 3535 Vadnais Center Drive, St. Paul, MN 55110
Phone: (651) 490-2073
Fax: (651) 490-2150
E-mail: jgray@sehinc.com
Preparer
Name: Samuel Turrentine, AICP
Title: SEH Transportation Planner
Address: 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343
Phone: (651) 765-2983
Fax: (888) 908-8166
E-mail: surrentine@sehinc.com
2. HIGHWAY SECTION DESCRIPTION
The project seeks to improve the non -motorized crossing of Trunk Highway
(TH) 7/22 at Montana Street. The existing intersection operates under stop
control for northbound and southbound Montana Street. The existing
crosswalks are constructed with colored concrete and are further delineated
with six-inch wide white crosswalk lines. The original design of this intersection
assumed that it might be controlled at some point in the future.
Montana Street provides access to and from residential areas to the north of
the highway and access to the Luce Line State Trail south of the highway and
several City parks and local recreational trails along the riverfront. There are
bituminous trails that run along the west side of Montana Street from the Luce
Line Trail on the south to 5t" Avenue on the north and along the north side of
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 4
TH 7/22 from Montana Street to the grade -separated crossing west of School
Road. There are continuous sidewalks on the north and south sides of TH 7/22
that extend easterly from Montana Street to TH 15 (Main Street).
Route Designation or Name: Trunk Highway (TH) 7/22 at Montana Street
Highway Section Termini
The logical termini for the proposed project are identified below
- kyj.
Functional Class:
Principal Arterial and Local Street, respectively
Number of
The TH 7/22 approaches have two through lanes, a
Vehicle Lanes:
dedicated left turn lane and no dedicated right turn lane.
The southbound Montana Street approach has a
dedicated left turn lane and a shared lane for through
and right turn movements. The northbound Montana
Street approach operates as a single lane.
ADT (2017):
12,100 and 1,350, respectively
Posted Speed:
40 MPH and 30 MPH, respectively
See additional 'existing condition' elements description in the Design Study
Section.
Unusual Traffic or Road / Facility Use: None
Horizontal/Vertical Alignment: Flat and Straight
Adjacent Land Use: Commercial
Bridge Crossing(s): No
Railroad Crossing Location: No
Airport Proximity: The proposed project is outside of the defined project
coordination area for the Hutchinson Municipal Airport — Butler Field (the nearest
public airport).
Traffic Signal(s): The project will install a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK).
3. PROJECT PURPOSE AND NEED
Purpose/Objectives
The purpose of the proposed project is to improve the overall connectivity of
the City's multi -use trail system within and immediately adjacent to TH 7/22 at
Montana Street. The project will also address non-compliance with the
Americans with Disabilities Act (ADA).
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 5
Need/Deficiencies
The City's local trail system has been planned and constructed with the
anticipation of a controlled crossing of TH 7/22 at Montana Street. The nearest
controlled pedestrian crossing of TH 7/22 to the west is approximately 3,600
away at School Road. To the east, it is approximately 3,200 feet away at TH
15 (Main Street). Currently, there are no advance pedestrian crossing warning
signs present approaching the Montana Street intersection nor are there any
warning signs at the crossings. The length of the pedestrian crossing is also
quite long and ranges from about 85 to 90 feet. As discussed below, the gaps
in traffic on TH 7/22 are insufficient to safely serve non -motorized users to
cross at the Montana Street intersection.
An engineering study completed in October 2016 for the TH 7/22 and Montana
Street intersection found that at Montana Street, there are 0.13 acceptable
crossing gaps every minute during the one hour period between 7.45 and 8.45
AM. This results in an acceptable gap every 7.5 minutes. In the afternoon peak
hour, there are higher vehicle volumes on TH 7/22 which result in fewer
acceptable gaps. There are 0.03 acceptable crossing gaps per minute during
the one hour period between 4.45 and 5.45 PM. This results in one acceptable
gap every 30 minutes. During the highest hour of pedestrian and bicycle
activity, 7.15 to 8.15 PM, it was found that there are 0.27 acceptable crossing
gaps per minute. This equates to one acceptable gap every 3.8 minutes. With
less than one acceptable gap per minute during the AM, PM and non -
motorized peak hours, there are not sufficient acceptable gaps in TH 7/22
traffic for pedestrians to cross at the marked crossing on TH 7/22 at Montana
Street.
The need for the project is further defined by the City's 2012 Transportation
Plan Update which identifies a HAWK system crosswalk as the preferred traffic
control device to address existing and future pedestrian crossing safety
concerns at the intersection. This potential improvement is also noted in the
School District's Safe Routes to School Plan.
4. ALTERNATIVES
No Build Alternative
The No Build Alternative would involve no trail crossing improvements being
made. The No Build Alternative was not recommended because it would not
address the need for the project, which is to remedy safety deficiencies at the
TH 7/22 and Montana Street intersection.
Design/Construction Alternatives
Several trail crossing options were considered during project development.
This included the removal of the existing pavement markings for the crosswalk
since the crossing demand is less than 20 people per hour. This alternative
was dismissed from further consideration since the colored concrete surface of
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 6
the crosswalks would remain in place and the City's trail system would still
generate crossing demand.
The installation of conventional crosswalk warning signs were considered but it
was determined that static warnings signs alone would not be adequate for
this situation.
The construction of a pedestrian refuge island was considered but was
dismissed from further consideration since it is not feasible to maintain the
operation of the existing eastbound and westbound left turn lanes.
The narrowing of the traffic lanes on TH 7/22 to 11 feet along with the
construction of a pedestrian refuge island was considered but dismissed from
further consideration. TH 7 is constructed with concrete pavement and the
longitudinal pavement joints are currently aligned with the traffic lanes. Lane
shifts are possible but they would be best implemented in concert with
pavement reconstruction or overlay, neither of which are programmed in the
foreseeable future.
The construction of a traffic control signal system was considered but
dismissed from further consideration since it is not warranted based on cross
street traffic volume and pedestrian crossing demand.
The construction of a grade -separated crossing such as a trail bridge or tunnel
was considered but dismissed from further consideration due to relatively low
user demand and high costs.
Location Alternatives
No location alternatives were considered for this project.
Bridge Alternatives
None
Preferred Alternative
The project will install a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK) at the
multi -use trail crossing of TH 7/22 at the intersection of Montana Street (see
project location map at the beginning of this document). Pedestrian ramps will
be constructed or reconstructed according to ADA guidelines at needed
locations. Appendix A contains a sketch drawing showing the typical
intersection improvement. The project will also replace the existing street
lighting at the intersection (removal of the existing poles and relocation of the
lights onto the flasher poles).
5. PROJECT COSTS AND FUNDING SUMMARY
Estimated Project Costs
Intersection Improvement Cost: $200,000
Total Estimated Construction Cost: $200,000
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 7
Anticipated Funding
Federal STBGTAP' Funds:
Trunk Highway Funds:
STIP Details
STIP Document Years:
STIP Project Year:
STIP Sequence Number:
STIP Federal Funding Amount:
STIP Estimate Construction Cost:
$160, 000
$40, 000
2020-2023
2022
1297, 1308 and 1334 (AC Funding)
$160,000 (Includes AC Funding)2
$200, 000
It is also anticipated that this project will be constructed in advance of the
federal funding being available; an Advance Construction Agreement will be
requested from State Aid for Local Transportation.
6. PROJECT SCHEDULE
Project Memo:
January 2020
Public Meeting:
None
Right of Way Acquisition:
None
Plans, Specs and Estimate:
January 2020
Bid Opening:
MONTH 2O20
Desired Construction Start:
Spring 2020
Future Stages or Improvements:
None
7. PUBLIC INVOLVEMENT
Public Information Meetings
Due to the nature of the proposed project, no public informational meetings
were held. Coordination with the public will occur during the project's
construction.
Public Hearing Meetings
None
Other Meetings
The City's 2012 Transportation Plan Update process and the School District's
Safe Routes to School Plan process both included public engagement/input
opportunities. The project has also been reviewed in detail with the Hutchinson
City Council. The formal approval of the federal funding grant application
occurred at a regularly scheduled meeting on January 10, 2017.
1 Surface Transportation Block Grant for Transportation Alternatives Program
Z The 2020-2023 STIP will have Federal funds of $140,640 in FY 2022 and $19,360 in FY 2022 (AC Payback in FY
2023).
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019 Page 8
8. SOCIAL, ECONOMIC AND ENVIRONMENTAL (SEE) IMPACTS
Section 4(f) of the Transportation Act of 1966
There are no Section 4(f) lands or properties adjacent to this project and the
project will not use Section 4(f) lands or properties.
Section 6(f) of the Land and Water Conservation Fund Act of 1965
The project will not impact Section 6(f) lands or properties.
Section 106 of the National Historic Preservation Act of 1966
The MnDOT Cultural Resources Unit (CRU) has determined there are
REVIEW PENDING within the Area of Potential Effect (APE). The CRU
determination letter can be found in Appendix B.
Endangered Species Act of 1973
Available information regarding reported occurrences of rare, threatened and
endangered (RT&E) species or critical habitats in proximity to the proposed
project was obtained from the MnDOT Office of Environmental Stewardship
(OES) for federally -listed species. As a result, this project will have REVIEW
PENDING on threatened and endangered species or critical habitat. See the
attached letter from MnDOT OES for federally -listed species in Appendix C.
Right -of -Way
The project is located within MnDOT right-of-way and will be secured by a
MnDOT Limited Use Permit.
Contaminated and Regulated Material
Potential for impacts from contaminated properties has been considered, but
because of the project location and nature of the planned work, there is little
potential for encountering contaminated materials. Any potentially
contaminated materials encountered during construction will be handled and
treated in accordance with applicable state and federal regulations.
The project will not require bridge or building demolition/relocation.
Farmland Protection Policy Act of 1981
The project will not involve the acquisition of farmland.
Air Quality
The project will not significantly impact air quality.
Highway Traffic Noise
The project is not a Type 1 project. Procedures for the abatement of highway
traffic noise do not apply in accordance with 23 CFR 772.
Construction Noise
Construction noise has been considered and no impact is anticipated.
Night construction activities are not anticipated.
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 9
Floodplain Management
The project will not encroach into a floodplain.
Wetland Protection
The project will not impact or encroach on a wetland.
Section 404 of the Clean Water Act (CWA)
The project will not involve placement of fill into waters of the U.S. (defined in
33CFR 328).
Water Pollution / MPCA—NPDES
The project will disturb less than one acre of total land area, will not impact any
public or private water supply, or allow contamination of free flowing water. A
NPDES permit is not required.
This project will not increase the existing impervious surface area and
associated highway runoff, and it will not change the existing drainage system.
This project does not introduce highway runoff to sensitive water bodies.
Therefore, no impacts on water quality are anticipated.
Environmental Justice
The purpose of Executive Order 12898 is to identify, address, and avoid
disproportionately high and adverse human health or environmental effects on
minority and low income populations. Based on the nature and location of the
project, which includes installation of a pedestrian -activated electronic crossing
warning/control system (High -Intensity Activated Crosswalk, or HAWK), there
are no anticipated Environmental Justice concerns on this project.
State Environmental Review (MEQB)
The project has been determined to be an exemption category project in
accordance with current Minnesota Rules, Part 4410.4600, Subp. 14.
Controversy
The project is not anticipated to be controversial.
Federal Action Determination Statement
Based on the results of the environmental study in accordance with 23 CFR
771.117, summarized herein, it is determined that the proposed project is a
Class II Action (Categorical Exclusion). This action will have non -significant
social, economic, or environmental impacts, and is anticipated to have no
foreseeable change on the quality of the human environment.
AGENCY COORDINATION
State Coordination
The project has been coordinated with MnDOT who has jurisdiction over TH
7/22.
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 10
County Coordination
None
Municipal Coordination
The City of Hutchinson is the proposer of this project.
MnDNR Natural Heritage and Non -Game Research Program
The MnDNR Ecological Service Division was contacted regarding the potential
for encountering State Threatened and Endangered Species. A search of the
MnDNR Natural Heritage Information System including the Rare Features
database (Biotics) covered an area within approximately one -mile of the
proposed project. Based on this review, the MnDNR replied there are REVIEW
PENDING within an approximate one -mile radius of the proposed project. The
MnDNR response letter can be found in Appendix C.
Permits Required
Permits that are required for the proposed project are listed in Table 1.
Table 1 — Permits Required
Agency Permits or Agreements REQ'D
USACE Section 404 No
Coast Guard
No
DNR—Water Appropriation
No
DNR—Public Waters
No
MPCA—NPDES
No
MPCA—Section 401
No
Watershed District
No
Wetland Conservation Act / BSWR
No
Railroad
No
Other
MnDOT — Limited Use Permit
Yes
9. DESIGN STUDY
The project will be designed in accordance with the FHWA-MnDOT
Stewardship Agreement. For this project, the following design standards are
applicable.
State Aid Geometric Design Standards
8820.9941 Minimum Design Standards: On -road Bicycle Facility for Urban;
New or Reconstruction Projects
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019 Page 11
Other Specifications and Guidelines
Minnesota Manual on Uniform Traffic Control Devices
AASHTO Guide for the Planning, Design, and Operation of Pedestrian
Facilities, July 2004
Americans with Disabilities Act (ADA)
Public Right of Way Access Guidance (PROWAG)
The project will be constructed in accordance with the current edition of the
Minnesota Department of Transportation's "Standard Specifications for
Construction", including all Supplemental Specifications.
10. Traffic During Construction
The proposed improvements will impact traffic on TH 7/22 and Montana Street
during construction. A construction staging and traffic plan will be developed
during the final design phase of the project. The plan will identify anticipated
timeframes for traffic disruptions. Access to local properties will be maintained
throughout the construction process.
11. Design Exceptions
There are no State Aid rules on this project to meet.
12. Safety Enhancements
Beneficiaries of the project will include pedestrians and bicyclists in the
immediate area since the crossing improvements are anticipated to improve
safety conditions.
13. Other Work tied to this contract or additional phases
No additional work will be added to this contract. There are no other phases
related to this project.
List of Appendices
Appendix A Sketch Drawing Showing Intersection Improvement
Appendix B Section 106 Correspondence
Appendix C MnDNR Natural Heritage and Non -Game Research Program Letter
MnDOT OES Threatened and Endangered Species Correspondence
Project Memorandum
SP 133-010-006 and SP 4308-35
November 2019
Page 12
Public Arts Commission Minutes
October 9th, 2019
5:30 Hutchinson Library
Attending: Morgan Baum, Steve Cook, Jackie Fuchs, Patrick Hiltner,
• Welcome to new members and introductions
o Membership — one position still open
■ Welcomed Jackie Fuchs and Patric Hiltner
■ Should we invite Hannah Tjoflat from United Way
• Approve minutes from August 14th:
o Moved by Kay, second by Morgan; Approved
• Financials
o $9,052.65 in ongoing fund
o $17,517.60 in seed funding
o Total $26,570.25
o Funds spent on Greg Mueller's travel for the side panels of the Main Street 2020 project (-$716.76)
o Upcoming expenditures Kamrath statue installation estimate $3K. Split 50-50 between PAC & Parks..
• Kamrath Sculpture Update
o It was approved by City Council
o Tentative installation by Memorial Day 2020
o Public Arts and Parks Department will help with funding the base and plaque.
• Dave Wegscheid — Farmers market mural update
o Dave is working on the mural, seeking a caboose to install the mural on the side.
o McLeod Rail Authority owns the Depot, but the City has a 20-year lease
■ Rail Authority OK with whatever City decides.
• PAC Website Updates
o More to come
• Sculpture Stroll:
o Brochures
■ Steve has been replacing any empty brochure holders
■ We should have enough to get through Spring
o Website
o Facebook
■ Jon Otteson and Greg were administrators, but Jon did most.
• Jon added Steve when going off board, but some confusion about that. Steve will check
with Jon.
■ Need to add a poll so we can start collecting People's Choice on Facebook, Webpage, and
Leader
o People's Choice Voting Incentive
0 Let's try using the social media tools before adding any additional incentives
0 2020 Stroll Call For Art
■ Need to send it out the Call for Artists (send out after 11/13 meeting)
■ Deadline is January 31
■ Send out to email list, MN Artists Website, Facebook and we promoted it
0 Other Discussion:
■ Ridgewater Sculpture
• Steve emailed Andrew Nordling and asked if they would like to continue to be a
Sculpture Stop.
• Will the PAC fund the $1,000 going forward?
■ Are there any plans to increase the honorarium?
• Steve will double check to make sure our awards are still in line with other Sculpture
Strolls in the region.
■ Are there any thoughts to buy and keep some?
• Maybe we can match a community donation?
• It would be up to the City Council if we wanted to allocate funds to purchase any.
• Steve would like to see if the City would like to place Slapshot ($9,200) at the Burich
Arena in honor of Buzz's contribution to the Hockey Association; next step would be
talking to Dolf Moon.
• Pillars
o Update
■ Design
• Underway and artists have been selected
• Steve will post the info plaques to Google to review and input
■ Locations
• all are located on city property, so there are many advantages (City owns the art and we
can add a third panel if we would like)
o Grant Applications
■ Council agreed to $38K, PAC $17K, SMAC $19K, Community Foundation $5K
■ Jackie has offered to help with the grant writing
■ Grant deadlines:
• SMAC new deadline 12/11, notified end of January, could begin in February 1, 2020
• Share gmail account with Steve so you can review the application
o Schedule
■ Pillar brick and footings would go in during the sidewalk installation
■ Artwork installation would be at the end of the Main Street 2020
■ Artists will come down for an unveiling celebration
■ A Time Capsule has been proposed in the center, working with the HHS welding department to
create a preservation canister.
• Need a plan for how to decide what will fit and is appropriate
• Other?
0 Steve received an email from the Monticello Arts Initiative is looking for guidance and info as they
embark on a possible Sculpture Stroll
• Next Meeting: November 13th, 5:30pm at Library
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, October 15, 2019, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Eileen Henry, Steve Jensen and Nikki Willemssen. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
SEPTEMBER 17, 2019
Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki
Willemssen seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $15,346.57 for
checks 9063 to 9072. Nikki Willemssen seconded and the motion carried unanimous.
b. Nikki Willemssen moved to approve City Center September 30, 2019 financial
statements. Steve Jensen seconded and the motion carried unanimously.
c. Nikki Willemssen moved to approve the Park Towers Operating Account payments of
$34,284.94 for checks 14762 to 14788. Gary Forcier seconded and the motion carried
unanimous.
d. Steve Jensen moved to approve the August 2019 Park Towers financial statements.
Nikki Willemssen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: Full; 2 H/C units will be coming available.
b. Jean Ward reviewed the Park Towers' October Newsletter with the Board.
c. Jean Ward reviewed the PHAS 2018 Final Score Report with the Board.
d. Jean Ward reviewed the Liability Low Loss Achievement Award with the Board.
e. Steve Jensen moved to approve Resolution #2019 —11 Authorization to Submit RAD
Application. Nikki Willemssen seconded and the motion carried unanimously.
5. CONSIDERATION OF REVISED FEE SCHEDULE
Nikki Willemssen moved to approve the revised HRA Fee Schedule. Eileen Henry seconded
and the motion carried unanimously.
6. DISCUSSION OF NATIONAL COMMUNITY SURVEY QUESTIONS REGARDING
HOUSING
Jean Ward reviewed the National Community Survey with the Board.
7. DISCUSSION OF COMMUTING PATTERNS DATA AND DISCUSSION OF
IMPACT NEW CONSTRUCTION INITIATIVE
The Board agreed to ask MHFA if they would allow the Impact New Construction
Initiative funds for any income eligible homebuyer and not just a first-time homebuyer.
October 15, 2019 Minutes Page 1 of 2
8. DISCUSSION OF HUTCHINSON HOUSING NEEDS & PRIORITIZATON OF
IDENTIFIED NEEDS
The Board discussed Hutchinson housing needs. They will think about more needs and next
month they will prioritize the identified needs.
9. CONSIDERATION OF APPROVAL CITY GRANT APPLICATION(S)
a. Nikki Willemssen moved to approve the 75-10th Avenue NE City Live & Work in Hutch
Home Improvement Grant. Steve Jensen seconded and the motion carried unanimous.
10. OTHER
a. FYI: 45TH ANNUAL CITY APPRECIATION/RECOGNITION EVENT ON
NOVEMBER 4, 2019
b. FYI: SEPTEMBER FORECLOSURE REPORT
11. CONSIDERATION OF APPROVAL OF AMENDMENT #1 TO MHFA IMPACT
FUND AWARD 10-2017-11, CITY HOME IMPROVEMENT LOAN PROGRAM
Nikki Willemssen moved to approve Amendment # 1 to MHFA Impact Fund Award 10-
2017-11, City Home Improvement Loan Program. Steve Jensen seconded and the motion
carried unanimous.
12. ADJOURNMENT
Nikki Willemssen moved and Eileen Henry seconded to adjourn. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forcer, Secretary/Treasurer
October 15, 2019 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL
�r
Request for Board Action
Agenda Item: October 2019 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 11/26/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
MMMA
For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also
attached is the October Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
2,702,367
5,122,005
2,419,638
52.8
2,600,325
4,925,466
52.8
Other Taxes
58,074
225,596
315,000
89,404
71.6
227,433
305,000
74.6
Licenses & Permits
50,476
497,787
414,200
(83,587)
120.2
498,442
343,050
145.3
Intergovernmental Revenue
322,701
1,559,222
1,578,056
18,834
98.8
1,565,077
1,555,161
100.6
Charges for Services
156,446
1,877,882
2,830,857
952,975
66.3
1,922,657
2,840,534
67.7
Miscellaneous Revenues
20,336
225,798
317,500
91,702
71.1
256,488
319,500
80.3
Transfers -In
418,779
1,256,337
2,497,175
1,240,838
50.3
1,809,764
2,515,092
72.0
Fines & Forfeitures
4,350
54,011
50,000
(4,011)
108.0
42,817
55,000
77.8
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
1,031,160
8,399,000
13,124,793
4,725,793
64.0
8,923,003
12,858,803
69.4
Wages & Benefits
787,628
7,141,716
8,866,013
1,724,297
80.6
7,080,416
8,657,896
81.8
Supplies
67,109
727,962
870,578
142,616
83.6
703,341
868,840
81.0
Services & Charges
366,583
2,221,799
2,855,282
633,483
77.8
2,179,925
2,659,777
82.0
Miscellaneous Expenses
46,977
242,972
620,950
377,978
39.1
270,523
562,290
48.1
Transfers -Out
50,985
101,970
101,970
-
100.0
501,288
501,288
100.0
Capital Outlay
9,366
9,366
10,000
634
93.7
13,045
10,000
130.5
TOTAL EXPENDITURES
1,328,648
10,445,785
13,324,793
2,879,008
78.4
10,748,538
13,260,091
81.1
NET REVENUE
(297,488)
(2,046,785)
(200,000)
1,846,785
(1,825,535)
(401,288)
Comments
Revenues:
Licenses & Permits
Through October,
Building Permit revenue has exceeded budgeted expectations by $85,466.
Charges for Services
The Waterpark finished
the 2019 season $96,857 lower than the budgeted revenues, and $54,801 below 2018 revenues.
Expenditures were $78,021 lower than the budget and $35,552 below 2018 expenses.
Weather was a significant factor
behind the
drop in revenue.
City staff did a good job mitigating
the loss in revenue with expense reductions, specifically sending staff home
when the weather
was poor or attendance was low.
The 2019 net loss
for the Waterpark is currently
at $(33,594), compared to a
net loss of $(20,707) in 2018.
Expenditures:
Expenditures are
tracking at 78.4%
of the budget, down from 81.1 % at
this time last year, which is a
positive trend.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019 ACTUALS
OCTOBER
General Fund Expense by Department
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,863
33,594
55,328
21,734
60.7
32,837
49,922
65.8
City Administrator
30,166
342,139
415,643
73,504
82.3
333,342
411,990
80.9
Elections
2,489
14,078
6,000
(8,078)
234.6
9,277
23,100
40.2
Finance Department
23,154
298,280
371,041
72,761
80.4
298,030
359,527
82.9
Motor Vehicle
19,384
217,652
268,721
51,069
81.0
204,119
264,832
77.1
Assessing
61,152
61,152
61,152
-
100.0
61,131
61,131
100.0
Legal
22,093
238,964
306,847
67,883
77.9
247,912
313,858
79.0
Planning
12,861
123,562
155,835
32,273
79.3
117,214
149,212
78.6
Information Services
50,480
440,868
568,872
128,004
77.5
401,057
560,588
71.5
City Hall Building
11,822
121,474
174,705
53,231
69.5
133,860
167,556
79.9
Police Department
258,625
2,744,680
3,453,954
709,274
79.5
2,752,238
3,331,215
82.6
Hospital Security
23,233
238,628
323,205
84,577
73.8
243,124
311,394
78.1
Emergency Management
132
9,602
12,280
2,678
78.2
9,778
22,180
44.1
Safety Committee
-
9,270
10,850
1,580
85.4
8,960
10,800
83.0
Fire Department
42,201
287,138
357,602
70,464
80.3
251,771
332,858
75.6
Protective Inspections
23,084
273,967
348,856
74,889
78.5
258,098
365,062
70.7
Engineering
34,942
394,841
470,704
75,863
83.9
346,368
457,087
75.8
Streets & Alleys
168,794
1,402,105
1,747,205
345,100
80.2
1,355,651
1,582,983
85.6
Park/Recreation Administration
18,618
203,070
265,144
62,074
76.6
211,199
260,339
81.1
Recreation
14,691
195,541
249,316
53,775
78.4
216,651
247,593
87.5
Senior Citizen Center
12,961
75,483
86,622
11,139
87.1
73,906
86,779
85.2
Civic Arena
30,803
266,316
355,362
89,046
74.9
274,216
338,878
80.9
Park Department
67,920
731,267
926,369
195,102
78.9
741,657
904,484
82.0
Recreation Building
18,673
187,159
237,367
50,208
78.8
191,687
225,236
85.1
Events Center
16,224
199,871
263,142
63,271
76.0
206,822
253,808
81.5
Evergreen Building
2,080
20,926
27,250
6,324
76.8
21,090
26,650
79.1
Library
47,226
209,584
223,460
13,876
93.8
209,021
216,091
96.7
Waterpark
1,434
310,819
388,840
78,021
79.9
346,370
398,741
86.9
Cemetery
21,107
119,220
135,659
16,439
87.9
95,422
141,517
67.4
Airport
13,272
104,741
120,670
15,929
86.8
95,143
113,640
83.7
Unallocated General Expense
276,163
569,794
936,792
366,998
60.8
1,000,587
1,271,040
78.7
TOTAL EXPENDITURES
1,328,648
10,445,785
13,324,793
2,879,008
78.4
10,748,538
13,260,091
81.1
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales
483,019
5,131,652
6,357,000
1,225,348
80.7
5,032,415
6,245,000
80.6
Miscellaneous Revenues
76
2,307
3,000
693
76.9
1,998
4,000
50.0
TOTAL REVENUES
483,095
5,133,959
6,360,000
1,226,041
80.7
5,034,413
6,249,000
80.6
Cost of Sales
374,217
3,972,880
4,890,710
917,830
81.2
3,846,873
4,771,290
80.6
Wages & Benefits
49,723
527,164
698,094
170,930
75.5
526,067
671,021
78.4
Supplies
1,126
16,508
25,050
8,542
65.9
16,021
27,750
57.7
Services & Charges
15,307
104,579
143,675
39,096
72.8
109,022
145,800
74.8
Miscellaneous Expenses
-
6,088
5,350
(738)
113.8
3,830
5,850
65.5
Transfers -Out
-
500,000
500,000
-
-
500,000
-
Capital Outlay
9,698
15,000
5,302
64.7
31,777
25,000
127.1
Depreciation Expense
-
82,500
82,500
-
-
85,000
-
Debt Service
-
-
128,243
128,243
-
-
128,045
-
TOTAL EXPENDITURES
440,373
4,636,916
6,488,622
1,851,706
71.5
4,533,590
6,359,756
71.3
NET REVENUE
42,722
497,042
(128,622)
(625,664)
500,824
(110,756)
Year to Date Sales
October Sales
Comments
2019
2018
Change
2019
2018
Change
Liquor Sales Revenue: Liquor
1,729,278
1,682,365
2.8%
173,577
163,770
6.0%
Beer
2,558,043
2,497,717
2.4%
226,192
221,553
2.1%
Wine
730,168
738,605
-1.1%
74,328
70,397
5.6%
Other
114,164
113,729
0.4%
8,923
8,774
1.7%
Total Sales
5,131,652
5,032,415
2.0%
483,019
464,494
4.0%
Customer Count
202,992
202,878
0.1%
20,198
19,278
4.8%
Average Sale per Customer $
25.28
$ 24.81
1.9%
$ 23.91 $
24.09
-0.7%
Gross Margin on Sales
22.6%
23.6%
22.5%
24.3%
Labor to Sales Ratio
10.3%
10.5%
10.3%
10.6%
Year-to-date sales are up 2.0% from 2018 while customer count is up 0.1 %.
October sales and customer
count were both up,
4.0% and 4.8%, respectively, from last October.
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019 ACTUALS
OCTOBER
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
153,193
1,451,446
1,780,000
328,554
81.5
1,488,959
1,880,000
79.2
49,007
552,777
543,500
(9,277)
101.7
539,824
516,750
104.5
65,515
557,014
665,000
107,986
83.8
537,798
640,000
84.0
2,224
51,401
53,000
1,599
97.0
49,725
55,000
90.4
8,467
70,472
69,500
(972)
101.4
49,270
104,500
47.1
278,406
2,683,110
3,111,000
427,890
86.2
2,665,576
3,196,250
83.4
39,115
409,392
519,888
110,496
78.7
386,689
478,638
80.8
22,323
131,943
137,250
5,307
96.1
103,175
132,300
78.0
43,676
385,207
522,950
137,743
73.7
392,659
535,960
73.3
363
1,211
15,000
13,789
8.1
12,101
14,700
82.3
-
-
60,000
60,000
-
-
60,000
-
54,425
399,892
300,000
(99,892)
133.3
142,078
350,000
40.6
-
-
1,100,000
1,100,000
-
-
1,100,000
-
1,373,744
1,485,523
111,779
92.5
1,361,530
1,485,627
91.6
TOTAL EXPENDITURES 159,901 2,701,390 4,140,611 1,439,221 65.2 2,398,233 4,157,225 57.7
NET of REVENUES & EXPENDITURES 118,505 (18,280) (1,029,611) (1,011,331) 267,343 (960,975)
Year to Date Water Sales
Comments
2019
2018
Change
Water Sales Revenue: Residential
928,476
942,809
-1.5%
Commercial
297,955
334,408
-10.9% - most likely due to wet year, limiting need to irrigate
Industrial
225,014
211,741
6.3%
Water Sales
1,451,446
1,488,959
-2.5%
Base Charge
356,255
354,195
0.6%
WAC Charge
133,473
109,172
22.3%
Other
63,049
76,457
-17.5%
Other Sales
552,777
539,824
2.4%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
Sewer Fund
Sales
Sales - Other
Local Sales Tax
Licenses & Permits
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2019 ACTUALS
OCTOBER
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
232,522
2,335,140
2,700,000
364,860
86.5
2,232,735
2,920,000
76.5
38,158
499,208
468,000
(31,208)
106.7
464,813
410,000
113.4
65,515
557,014
665,000
107,986
83.8
537,798
640,000
84.0
-
6,500
6,500
-
100.0
5,100
6,500
78.5
875
5,030
7,500
2,470
67.1
4,685
3,500
133.9
23,747
125,652
120,000
(5,652)
104.7
73,433
140,000
52.5
360,817
3,528,544
3,967,000
438,456
88.9
3,318,564
4,120,000
80.5
53,073
557,170
691,874
134,704
80.5
514,727
678,838
75.8
38,859
184,725
210,700
25,975
87.7
192,826
219,700
87.8
98,203
725,881
803,000
77,119
90.4
599,598
800,830
74.9
4,633
30,684
36,500
5,816
84.1
45,560
32,500
140.2
-
-
60,000
60,000
-
-
60,000
-
144,425
209,932
625,000
415,068
33.6
311,246
650,000
47.9
-
-
1,250,000
1,250,000
-
-
1,450,000
-
-
1,312,589
1,403,676
91,087
93.5
1,354,230
1,458,251
92.9
339,192
3,020,980
5,080,750
2,059,770
59.5
3,018,187
5,350,119
56.4
21,625
507,564
(1,113,750)
(1,621,314)
300,377
(1,230,119)
Year to Date Sewer Sales
Comments
2019
2018
Change
Sewer Sales Revenue: Residential
1,320,048
1,298,786
1.6%
Commercial
370,759
393,356
-5.7%
Industrial - Flow
427,907
378,270
13.1 %
Industrial - Violation Surcharges
216,426
162,323
33.3%
Sewer Sales
2,335,140
2,232,735
4.6%
Base Charge
309,193
307,374
0.6%
SAC Charge
175,421
143,474
22.3%
Other
14,594
13,965
4.5%
Other Sales
499,208
464,813
7.4%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
100,408
988,584
1,160,000
171,416
85.2
968,333
1,154,000
83.9
Sales - Other
4,041
39,520
45,600
6,080
86.7
38,684
43,550
88.8
Intergovernmental Revenue
-
6,131
12,500
6,369
49.1
9,711
12,500
77.7
Miscellaneous Revenues
19,662
41,648
22,000
(19,648)
189.3
16,144
12,500
129.2
TOTAL REVENUES
124,111
1,075,883
1,240,100
164,217
86.8
1,032,873
1,222,550
84.5
Wages & Benefits
16,477
150,950
190,965
40,015
79.0
152,295
187,401
81.3
Supplies
7,675
43,014
62,050
19,036
69.3
55,796
58,400
95.5
Services & Charges
78,210
586,628
761,600
174,972
77.0
544,467
736,190
74.0
Miscellaneous Expenses
-
840
1,500
660
56.0
7,024
6,500
108.1
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
85,406
146,546
221,500
74,954
66.2
55,640
85,000
65.5
Depreciation Expense
-
-
146,000
146,000
-
-
144,000
-
TOTAL EXPENDITURES
187,767
927,979
1,438,615
510,636
64.5
815,222
1,272,491
64.1
NET of REVENUES & EXPENDITURES
(63,656)
147,905
(198,515)
(346,420)
217,650
(49,941)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
65,633
2,238,258
2,378,175
139,917
94.1
2,243,500
2,003,975
112.0
Charges for Services
70
38,989
91,245
52,256
42.7
20,803
82,500
25.2
Miscellaneous Revenues
5,699
109,566
35,000
(74,566)
313.0
49,807
26,400
188.7
TOTAL REVENUES
71,402
2,386,813
2,504,420
117,607
95.3
2,314,109
2,112,875
109.5
Cost of Sales
42,252
1,492,540
1,633,505
140,965
91.4
1,521,523
1,316,600
115.6
Inventory Cost Adjustment
(60,369)
(524,000)
(709,585)
(185,585)
73.8
(514,708)
(494,200)
104.1
Wages & Benefits
57,879
564,676
704,078
139,402
80.2
508,060
610,345
83.2
Supplies
16,395
98,227
114,825
16,598
85.5
81,925
65,300
125.5
Services & Charges
15,690
221,666
308,940
87,274
71.8
188,078
243,440
77.3
Miscellaneous Expenses
2,723
10,292
11,500
1,208
89.5
10,004
11,500
87.0
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
86,478
138,122
80,000
(58,122)
172.7
146,138
139,227
105.0
Depreciation Expense
-
-
220,000
220,000
-
-
207,000
-
Debt Service
-
158,780
158,939
159
99.9
84,070
87,833
95.7
TOTAL EXPENDITURES
161,049
2,160,303
2,632,202
471,899
82.1
2,025,090
2,297,045
88.2
NET of REVENUES & EXPENDITURES
(89,648)
226,509
(127,782)
(354,291)
289,019
(184,170)
Year to Date Sales
Comments
2019
2018
Change
Compost Sales
Bagged
1,662,326
1,743,421
-4.7%
Bulk
378,609
320,440
18.2%
Other (Freight)
197,323
179,640
9.8%
Total Sales
2,238,258
2,243,500
-0.2%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2019
2019 ACTUALS
OCTOBER YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
78,835
784,262
937,000
152,738
83.7
760,670
904,600
84.1
Sales - Other
353
3,321
3,500
179
94.9
2,940
3,000
98.0
Licenses & Permits
340
4,935
4,500
(435)
109.7
5,150
4,000
128.8
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
3,123
43,542
22,300
(21,242)
195.3
22,829
13,750
166.0
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
82,651
836,060
967,300
131,240
86.4
791,589
925,350
85.5
Wages & Benefits
18,327
189,184
248,348
59,164
76.2
181,257
276,489
65.6
Supplies
6,224
36,158
32,000
(4,158)
113.0
14,789
38,800
38.1
Services & Charges
31,296
108,356
173,300
64,944
62.5
139,803
165,600
84.4
Miscellaneous Expenses
213
18,861
10,500
(8,361)
179.6
14,198
11,250
126.2
Transfers -Out
-
-
-
-
-
125,000
-
CapitalOutlay
351,047
340,000
(11,047)
103.2
79,620
200,000
39.8
Depreciation Expense
-
195,000
195,000
-
-
157,000
-
Debt Service
-
186,724
231,777
45,054
93.5
191,080
154,750
70.2
TOTAL EXPENDITURES
56,058
890,329
1,230,925
340,596
72.3
620,747
1,128,889
55.0
NET of REVENUES & EXPENDITURES
26,593
(54,269)
(263,625)
(209,356)
170,842
(203,539)
Comments
Capital Outlay The majority of the capital expenditures are being funded by the 2018 bond proceeds for the Linden Park pond project.
Oppenheimer & Co. Inc.
85 Broad Street STATEMENT OF
PPENHEIMEk New York, NY 10004
(212)668-80000d ACCOUNT
Transacts Business on All Principal Exchanges��
Assets maturing during the next 60 days appear at the end of this statement
Asset Allocation
Government Agency Bonds- 3.85%
Municipal Bonds- 14.39%
Certificates of Deposit - 43.57
Mutual Funds- 38.19%
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
10/31/19
09/30/19
Mutual Funds
$12,378,797.94
$13,789,222.27
$247,575.95
Government Agency Bonds
1,250,420.00
3,000,670.00
25,000.00
Municipal Bonds
4,665,637.20
3,662,889.70
104,475.40
Certificates of Deposit
14,115,152.71
12,893,936.01
322,848.50
Cash Account Balance
1,117.60
5,082.56
Total Asset Value
$32,411,125.45
$33,351,800.54
$699,899.85
Net Value of Accrued Interest $90,931.98 $86,027.92
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Cash Activity Summary
Opening Cash Balance $5,082.56
Net Buy and Sell Transactions
-1,285,778.93
Net Funds Deposited or Withdrawn
-1,000,000.00
Net Miscellaneous Credits/Debits
2,221,691.93
Net Income Activity
60,122.04
Closina Cash Balance
$1.117.60
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 10/01/19 - 10/31/19 Last Statement: 09/30/19
Page 1 of 14
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE1300
MINNEAPOLIS, NIN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.00
$10.28
Corporate Accrued Int Received
0.00
21.48
Corporate Interest
16,656.27
218,404.17
Municipal Interest
7,095.20
95,631.90
Government Interest
13,062.50
62,812.50
Dividends
23,308.07
243,063.61
Total Reportable
$60,122.04
$619,943.94
Non -Reportable
Municipal Accrued Int Paid
$-3,511.33
$-10,460.73
Total Non -Reportable
$-3,511.33
$-10,460.73
('PPENHEIMIE Executive Summary CITY OF HUTCHINSON
report as of 11/0112019 XXXXXX9707
Summary Totals
Original Face
$19,836,000
Current Face (Par)
$19,836,000
Market Principal
$20,031,210
Accrued Interest
$73,073
Cash & Cash Alternatives
$0
Fixed Income Funds
$0
Equity Balance
$0
Total Portfolio Value
$20,104,283
Next 12mo Cpn Cash Flow
$425,882
Generic Annual Cpn Cash Flow
$452,324
Weighted Averages
Coupon*
2.280
Maturity**
2.86 yrs
Duration
1.74
Yield to Worst
1.739
Yield to Maturity
2.003
Market Price*
100.984
Tax Lots Holdings Included
68 of 68
'Par-wtd, all else Mid-wtd.
**Avg life used for principal paydoms,
and perpetual securities
are assigned a 40 year maturity.
um
co- 70.5%
. Muni- 23.3% 20%
A9y - 6.2%
'yA'1O'I,''10"'13'I.b'1�''1`0'11'1`b'1A3031"i�'333b"i�'3�°"i1 "i`b3�' 60 b1 b�' 63 bb b�' b`� b1 60°j `J
000000000000000000000000000000b
Q
Moody's S&P ■ Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT
60
11ST/AGi
PR/ETM $54,000
Asa
AAA $45,000
A.
AA 40%
$38,000
A '
Bea $27,000
BBB
Be $18,000 20
BS
13.
- $9,000
NR
NR $0
None 9 cry0 ry0 ,ry0 ry0 ,ry0 cTO Jry0 �ry0 Qry0 ,ry0 �o ry0 0
None ` 2° O o �a Q �a PQ �a �' P° 5 �c
0% 20% 40% 60% 80% 100%
Cash flows based on position settlement date from 1110112019 to 1013112020.
Includes all positions with recognized CUSIP, guanfRy, market price and full analytical calculations on reporting date. Coupon cash flow period exactly 12 months.
Page 3 of 29
I I �
0102'O�Ob0�0�0^ O�O�''10,111^'1�,1R1�1�,111�10tiO; L1'�.0"ti3; Lb;�.yti6;L^'L$ti0,300'
00"O'i0'Y03"Ob'Oh"OC"O'�"O`D09;yO,y1,y'L.y3.yb,y5,y(,y'�,y0,y�i,yO,y1,y'L,y"�,yb,yS,yC ,y'�,y0,y0 "�
'PPENHEIMEI Totals & Averages @ Acquisition CITY OF HUTCHINSON
report as of 11/0112019 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$19,836,000
Portfolio Totals
Portfolio Averaaes
$19,836,000
Original Face Value
$19,836,000
Yield to Worst (cost)
2.253%
68
Face Value at Acquisition
$19,836,000
Yield to Worst (mkt)
1.739%
0
Original Principal Cost
$19,840,725
Yield to Maturity (cost)
2.315%
68
Adjusted Principal Cost
$19,827,839
Yield to Maturity (mkt)
2.003%
Current Market Principal
$20,031,210
Original Acquisition Price
100.024
Estimated Gain/(Loss)
$203,371
Adjusted Cost Basis
99.959
Tax Lot Holdings Included
68 of 68
Current Market Price
100.984
'Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Original Face Value
$19,836,000
Face Value at Acquisition
$19,836,000
Tax Lot Holdings Included
68 of 68
Original Principal Cost
$19,840,725
Average Acquisition Price
100.024
Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full
analytical calculations on reporting date.
Average values @ cost are weighted by respective original acquisition values.
Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par.
Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Page 5 of 29
('PPENHEIMIE
Position Details
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position
Details
CUSIP Curr
Face (000) Account # Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
02587CCR9
247 xxxxxx9707 -/-
AMERICAN EXPRESS FSB
2.150%
100.021
Maturity 11/13/2019
1.179%(w)
1.179% 05/09/2017
$247,000
$247,052
$52
CD
1.25% Held
FDIC Cert #. 35328
11/1312019
0.02
1.179 % 100.000 / 2.150 %
100.000
$2,561
0.0%
Death Put I Restricted States: TX
17284C3N2
240 xxxxxx9707 -/-
CIT BK SALT LAKE CITY UTAH
2.100 %
100.019
Maturity 11/13/2019
1.221 % ()
1.221 % 05/09/2017
$240,000
$240,046
$46
CD
1.21 % Held
FDIC Cent #. 58978
11/1312019
0.02
1.221 % 100.000 / 2.100 %
100.000
$2,430
0.0%
Death Put I Restricted States: N/A
05580AFT6
245 xxxxxx9707 -/-
BMW BANK OF NORTH AMERICA - UT
1.550%
99.998
Maturity 12/16/2019
1.558%(w)
1.558% 05/09/2017
$245,000
$244,995
($5)
CD
1.24% Held
FDIC Cent #.
1211612019
0.11
1.558% 100.000 / 1.550%
100.000
$1,498
(0.05/)
Death Put I Restricted States: OH
87219RBC7
245 xxxxxx9707 -/-
TBK BK SSB DALLAS TEX
1.600%
100.004
Next Call 12/14/2019
1.559%()
1.559% 05/09/2017
$245,003
$245,010
$7
CD
1.24% Held
FDIC Cent #. 23498
1211612019
0.11
Maturity 12/16/2019
1.561 %
1.559 % 100.000 / 1.596 %
100.001
$558
0.0%
Death Put I Restricted States: TX
06740KJC2
240 xxxxxx9707 -/-
BARCLAYS BANK DELAWARE
2.050%
100.067
Maturity 12/17/2019
1.455%()
1.455% 05/09/2017
$239,989
$240,161
$172
CD
1.21 % Held
FDIC Cent #. 57203
1211712019
0.11
1.455 % 100.000 / 2.049 %
99.995
$1,901
0.1%
Death Put
795450ZT5
245 xxxxxx9707 -/-
SALLIE MAE BK SLT LAKE CITY UT
1.750%
100.063
Maturity 03/09/2020
1.561%()
1.561% 05/09/2017
$245,003
$245,154
$152
CD
1.24% Held
FDIC Cert #. 58177
03/09/2020
0.34
1.561 % 100.000 / 1.749 %
100.001
$681
0.1%
Death Put I Restricted States: OH, TX
20772JEK4
560 xxxxxx9707 Al/A
CONNECTICUT ST
2.534%
100.292
Maturity 04/15/2020
1.869%()
1.869% 11/21/2017
$560,963
$561,635
$672
Muni
2.82% Held (A1)
04/15r2020
0.44
1.869% 100.915/2.140%
100.172
$788
0.1%
Material Events I Federally Taxable
57582P2T6
500 xx)o=9707 Aal/AA
MASSACHUSETTS ST
2.090%
100.198
Maturity 05/01/2020
1.681%()
1.681% 05/09/2017
$499,995
$500,990
$995
Muni
2.52% Held (Aall)
05r01/2020
0.48
1.681 % 99.999 / 2.090%
99.999
$116
0.2%
Material Events I Federally Taxable
55266CRK4
245 xxo=9707 -/-
MB FINL BK NA CHIC. IL
1.300%
99.979
Maturity 05/11/2020
1.341%O
1.341% 05/09/2017
$245,000
$244,949
($51)
CD
1.24% Held
FDIC Cert #: 3628
05r1112020
0.51
1.341 % 100.000 / 1.300 %
100.000
$218
(0.0%)
Death Put I Restricted States: IL
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7W).
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 6 of 29
r'PPENHEIMIE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position
Details
CUSIP Curr
Face (000) Account #
Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held
(Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
15135KBA8
245 xxxxxx9707
-/-
CENTENNIAL BK CONWAY ARK
1.300%
99.950
Maturity 05/20/2020
1.393%(w)
1.393% 05/09/2017
$245,000
$244,878
($122)
CD
1.24% Held
FDIC Cert #. 11241
0520/2020
0.54
1.393 % 100.000 / 1.300 %
100.000
$140
(0.051)
Death Put
88413QBQO
245 xxxxxx9707
-/-
THIRD FED SVGS&LN ASSN OF
1.900%
100.215
Maturity 09/15/2020
1.646%()
1.646% 09/15/2017
$245,000
$245,527
$527
CD
1.24% Held
FDIC Cert #. 30012
091152020
0.85
1.646 % 100.000 / 1.900 %
100.000
$650
0.2%
Death Put I Restricted States: FL,OH,TX
14042RCA7
245 xxxxxx9707
-/-
CAPITAL ONE, NATIONAL
1.400%
99.648
Maturity 09/21/2020
1.804%O
1.804% 05/09/2017
$245,000
$244,138
($862)
CD
1.24% Held
ASSOCIATION
09/21/2020
0.86
1.804% 100.000/1.400%
100.000
$423
(0.4%
FDIC Cert #. 4297
Death Put
947547JR7
245 xxxxxx9707
-/-
WEBBANK
2.000%
100.031
Next Call 11/28/2019
1.507%()
1.507% 09/28/2017
$245,000
$245,076
$76
CD
1.24% Held
FDIC Cert #. 34404
09/282020
0.06
Maturity 09/28/2020
1.965 %
1.507 % 100.000 / 2.000 %
100.000
$107
0.0%
Death Put I Restricted States: AL,GU,OH,TX
92937CGB8
245 xxxxxx9707
-/-
WEX BK MIDVALE UTAH
2.000 %
100.301
Maturity 10/19/2020
1.681 % ()
1.681 % 10/18/2017
$245,000
$245,737
$737
CD
1.24% Held
FDIC Cert #. 34697
10/19/2020
0.94
1.681 % 100.000 / 2.000 %
100.000
$242
0.3%
Death Put I Restricted States: OH, TX
31938QR89
245 xxxxxx9707
-/-
FIRST BUSINESS BK MADISON WIS
1.400%
99.690
Maturity 11/13/2020
1.706%O
1.706% 05/09/2017
$245,000
$244,240
($760)
Co
1.24% Held
FDIC Cert A 15229
11/1312020
1.00
1.706 % 100.000 / 1.400%
100.000
$1,654
(0.3•51)
Death Put
ML
14042OS43
245 xxxxxx9707
-/-
CAPITAL ONE BK USA NATL ASSN
2.050 %
100.388
Maturity 12/29/2020
1.707 % ()
1.707 % 05/09/2017
$244,993
$245,951
$957
CD
1.24% Held
FDIC Cert #. 33954
12/29/2020
1.12
1.707 % 100.000 / 2.049 %
99.997
$1,775
0.4%
Death Put
61747MJ36
245 xxxxxx9707
-/-
MORGAN STANLEY BANK NA
2.500%
100.968
Maturity 02/01/2021
1.708%()
1.708% 02/01/2018
$245,000
$247,372
$2,372
CD
1.24% Held
FDIC Cert #. 32992
0210112021
1.21
1.708 % 100.000 / 2.500 %
100.000
$1,611
1.0%
Death Put in it A
17312QH77 245 xxxxxx9707 -/- CITIBANK NATIONAL ASSOCIATION 2.700% 101.353 Maturity 03/29/2021 1.715%() 1.715% 03/29/2018 $245,000 $248,315
CD 1.24% Held FDIC Cert #. 7213 03/29/2021 1.37 1.715 % 100.000 / 2.700 % 100.000 $671
Death Put I Restricted States: N/A
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (Y7W).
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A.
Page 7 of 29
,315
r'PPENHEIMIE Position Details (continued...) CITY OF HUTCHINSON
report as of 1110112019 XXXXXX9707
CUSIP Curr
Face (000) Account #
Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held
(Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
203507BA5
245 xxxxxx9707
-/-
COMMUNITY BK PASADENA CALIF
1.550%
99.770
Maturity 06/15/2021
1.695%(w)
1.695% 05/09/2017
$245,000
$244,436
($564)
CD
1.24% Held
FDIC Cert #. 24315
061152021
1.59
1.695 % 100.000 / 1.550 %
100.000
$218
(0.251)
Death Put I Restricted States: CA
27113PBEO
245 xxxxxx9707
-/-
EAST BOSTON SVGS BK MA
1.500%
99.603
Maturity 06/23/2021
1.747%(w)
1.747% 05/09/2017
$245,000
$244,027
($973)
CD
1.24% Held
FDIC Cent #. 33510
0623/2021
1.60
1.747 % 100.000 / 1.500 %
100.000
$1,359
(0.451)
Death Put
87270LCJO
245 xxxxxx9707
-/-
TIAA FSB JACKSONVILLE FLA
2.050%
100.502
Maturity 07/12/2021
1.745%()
1.745% 07/12/2019
$245,000
$246,230
$1,230
CD
1.24% Held
FDIC Cent #. 34775
0711212021
1.64
1.745 % 100.000 / 2.050 %
100.000
$1,596
0.5%
Death Put I Restricted States: OH, TX
3134GBYJ5
500 xxxxxx9707
Aaa/AA+
FEDERAL HOME LN MTG CORP
2.000%
100.062
Next Call 01/26/2020
1.717%()
1.717% 07/26/2017
$500,000
$500,310
$310
Agy
2.52% Held
07262021
0.23
Maturity 07/26/2021
1.963 %
1.717 % 100.000 / 2.000%
100.000
$2,722
0.1%
i
�
a
02007GEC3
245 xxxxxx9707
-/-
ALLY BK MIDVALE UTAH
2.950%
102.066
Maturity 08/02/2021
1.740%()
1.740% 08/02/2018
$245,000
$250,062
$5,062
CD
1.24% Held
FDIC Cent #. 57803
0810212021
1.69
1.740 % 100.000 / 2.950 %
100.000
$1,881
2.1 %
Death Put
89214PCA5
245 xxxxxx9707
-/-
TOWNEBANK PORTSMOUTH VA
3.000%
102.313
Maturity 09/27/2021
1.753%()
1.753% 09/26/2018
$245,000
$250,667
$5,667
CD
1.24% Held
FDIC Cent #. 35095
09272021
1.83
1.753 % 100.000 / 3.000 %
100.000
$805
2.3%
Death Put I Restricted States: NC,VA
-
34415LAN1
245 xxxxxx9707
-/-
FOCUS BK CHARLESTON MO
2.100%
100.649
Maturity 11/24/2021
1.777%O
1.777% 11/24/2017
$245,000
$246,590
$1,590
CD
1.24% Held
FDIC Cert #. 1426
112412021
1.98
1.777 % 100.000 / 2.100 %
100.000
$2,326
0.6%
Death Put
606857Q78
245 xxxxxx9707
-/-
MIZRAHI TEFAHOT BANK, LTD
2.000%
100.026
Next Call 11/30/2019
1.614%()
1.614% 05/09/2017
$245,000
$245,064
$64
CD
1.24% Held
FDIC Cert #. 33661
111302021
0.07
Maturity 11 /30/2021
3.426 %
1.614 % 100.000 / 1.247 %
100.000
$899
0.0%
Death Put I Foreign I Multi -Step Coupon 1.25%until 11/30/2017,
1.75%until 11/30/2018,
2.0% until 11/302019, 3.0%until 11/30/2020, then 4.0% I Restricted States: OH,TX
8562845Z3
247 xxxxxx9707
-/-
STATE BK INDIA NEWYORK N Y
2.350%
101.200
Maturity 01/26/2022
1.797%(w)
1.797% 05/09/2017
$246,977
$249,964
$2,987
CD
1.25% Held
FDIC Cert #: 33682
01262022
2.15
1.797 % 100.000 / 2.349 %
99.991
$1,622
1.2%
Death Put I Foreign I Restricted States: MTOH,TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 8 of 29
r'PPENHEIMIE Position Details (continued...) CITY OF HUTCHINSON
report as of 1110112019 XXXXXX9707
CUSIP Curr
Face (000) Account #
Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held
(Underlying)
Issue Description
Maturity
Duration
Px To Date Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
38148PGX9
247 xxxxxx9707
-/-
GOLDMAN SACHS BK USA NY
2.300%
101.112
Maturity 03/08/2022 1.812%O
1.812% 05/09/2017
$247,010
$249,747
$2,737
CD
1.25% Held
FDIC Cert #. 33124
03/08/2022
2.26
1.812 % 100.000 / 2.299 %
100.004
$903
1.1 %
Death Put
87164XPZ3
245 xxxxxx9707
-/-
SYNCHRONYBANK
2.400%
101.363
Maturity 04/07/2022 1.822%()
1.822% 05/09/2017
$245,000
$248,339
$3,339
CD
1.24% Held
FDIC Cert #. 27314
04/07/2022
2.34
1.822 % 100.000 / 2.400 %
100.000
$467
1.4%
Death Put I Restricted States: TX
�&
574446GV6
500 xxxxxx9707
Aal/-
MARYSVILLE MICH PUB SCHS DIST
2.317%
101.144
Maturity 05/01/2022 1.845%()
1.845% 05/09/2017
$494,230
$505,720
$11,490
Muni
2.52% Held
(A2/--)
05/01/2022
2.41
1.845% 98.846 / 2.565%
98.846
$129
2.3%
Federally Taxable
64971WJ35
500 xxxxxx9707
Aal/AAA
NEW YORK N Y CITY TRANSITIONAL
1.650%
99.382
Maturity 05/01/2022 1.905%()
1.905% 05/09/2017
$497,125
$496,910
Muni
2.52% Held
(Aall-)
FIN AUTH REV
0510112022
2.42
1.905 % 99.425 / 1.771 %
99.425
Material Events I Federally Taxable I Make Whole
Call
48125Y2L7
245 xxxxxx9707
-/-
JP MORGAN CHASE BANK NA
1.500%
100.007
Next Call 11/30/2019 1.389%()
1.389% 05/09/2017
$245,000
$245,017
$17
CD
1.24% Held
FDIC Cert #. 628
05r31/2022
0.07
Maturity 05/31/2022 2.735 %
1.389 % 100.000 / 1.243 %
100.000
$1,591
0.0%
Death Put I Multi -Step Coupon 1.25 % until 05/31
2018, 1.5 % until 05/31/2020,
2.0 % until 05/312021, 3.0 % until 11/30/2021, then 5.5 %
15721 UCT4
245 xxxxxx9707
-/-
CFBANK FAIRLAWN OHIO
3.250%
103.675
Maturity 07/19/2022 1.855%O
1.855% 12/19/2018
$245,000
$254,004
$9,004
CD
1.24% Held
FDIC Cert A 28263
07/19/2022
2.59
1.855 % 100.000 / 3.250 %
100.000
$371
3.7%
Death Put I Restricted States: CA, PR, TN, TX
IMMM
680061HN1
245 xxxxxx9707
-/-
OLD NATL BK EVANSVILLE IND
2.100%
100.373
Next Call 07/26/2020 1.581%()
1.581% 07/26/2019
$245,000
$245,914
$914
CD
1.24% Held
FDIC Cert A 3832
07/26/2022
0.72
Maturity 07/26/2022 1.959 %
1.581 % 100.000 / 2.100 %
100.000
$141
0.4%
Callable I Death Put I Restricted States: IN,KY
02587DV47
245 xxxxxx9707
-/-
AMERICAN EXPRESS CENTURIAN BK
2.350%
100.885
Maturity 08/08/2022 2.018%()
2.018% 08/08/2017
$245,000
$247,168
$2,168
CD
1.24% Held
CTF DEP PROGRAM BOOK ENTRY
0810812022
2.65
2.018% 100.000 / 2.350%
100.000
$1,404
0.9%
FDIC Cert #. 27471
Death Put I Restricted States: OH, TX
3134GBB27
500 xxxxxx9707
Aaa/-
FEDERAL HOME LOAN MORTGAGE
2.000%
100.017
Next Call 11/22/2019 1.653%()
1.653% 08/22/2017
$500,000
$500,085
$85
Agy
2.52% Held
CORPORATION
08&22/2022
0.05
Maturity 08/22/2022 2.433%
1.653% 100.000 / 2.000%
100.000
$2,000
0.0%
Multi -Step Coupon 2.0% until08222020, 2.25%
until 02222021,
2.5%until 0822/2021, 2.75% until02222022, then 3.0%
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 9 of 29
r'PPENHEIMIE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position
Details
CUSIP Curr
Face (000) Account # Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
3134GUKE9
250 xxxxxx9707 Aaa/-
FEDERAL HOME LOAN MORTGAGE
2.000%
100.010
Next Call 04/21/2020
1.977%(w)
1.977% 10/21/2019
$250,000
$250,025
$25
A9y
1.25% Held
CORP
1CV21/2022
0.46
Maturity 10/21/2022
1.996%
1.977% 100.000 / 2.000%
100.000
$181
0.0%
Callable
01748DAY2
245 xx)o=9707 -/-
ALLEGIANCE BK TEX HOUSTON
2.200%
100.877
Maturity 11/03/2022
1.899%()
1.899% 11/03/2017
$245,000
$247,149
$2,149
CD
1.24% Held
FDIC Cent #. 58629
11/03/2022
2.90
1.899 % 100.000 / 2.200%
100.000
$30
0.9%
Death Put I Restricted States: TX
Amm
254672VVD8
245 xxxxxx9707 -/-
DISCOVER BK
2.450%
101.622
Maturity 11/18/2022
1.898%O
1.898% 05/09/2017
$245,000
$248,974
$3,974
CD
1.24% Held
FDIC Cent #. 5649
1111812022
2.88
1.898 % 100.000 / 2.450 %
100.000
$2,812
1.6%
Death Put
94986TVVE3
245 xxxxxx9707 -/-
WELLS FARGO BK N A SD
2.250 %
100.038
Next Call 11/23/2019
1.464 % ()
1.464 % 05/09/2017
$245,000
$245,093
$93
CD
1.24% Held
FDIC Cent #. 3511
1123/2022
0.05
Maturity 11 /23/2022
3.841 %
1.464 % 100.000 / 1.650 %
100.000
$2,507
0.0%
Death Put I Multi -Step Coupon 1.65% until 11/232018, 2.25% until
11/23/2020, then 4.75 % Restricted States: N/A
A
AL
M
58404DDMO
245 xxxxxx9707 -/-
MEDALLION BK UTAH
2.850%
103.081
Maturity 03/06/2023
1.896%()
1.896% 03/05/2019
$245,000
$252,548
$7,548
CD
1.24% Held
FDIC Cent #. 57449
03/O612023
3.18
1.896 % 100.000 / 2.850 %
100.000
$0
3.1 %
Death Put I Restricted States: AL,OH, TX
149159MQ5
245 xxxxxx9707 -/-
CATHAY BK LOS ANGEL CALIF
3.150%
104.335
Maturity 06/08/2023
1.895%()
1.895% 06/08/2018
$245,000
$255,621
$10,621
CD
1.24% Held
FDIC Cent #. 18503
0610812023
3.35
1.895% 100.000 / 3.150 %
100.000
$3,172
4.3%
Death Put I Restricted States: CA, NY
=mom
856425AR4
245 xxxxxx9707 -/-
STATE BANK OF LISMORE LISMORE
3.100%
104.238
Maturity 06/27/2023
1.895%()
1.895% 06/27/2018
$245,000
$255,383
$10,383
CD
1.24% Held
MN
06r2712023
3.45
1.895% 100.000/3.100%
100.000
$187
4.2%
FDIC Cent #. 8190
Death Put
45581 EAX9
245 xxxxxx9707 -/-
INDUSTRIAL& COM L BK CH I NA USA
3.300%
104.955
Maturity 06/30/2023
1.895%(w)
1.895% 08/30/2018
$245,000
$257,140
$12,140
CD
1.24% Held
FDIC Cent #. 24387
06/30/2023
3.44
1.895% 100.000 / 3.300 %
100.000
$133
5.0%
Death Put I Restricted States: NON-USACCOUNTS
35471 TFG2
245 xxxxxx9707 -/-
FRANKLIN SYNERGY BANK FRANKLIN
2.200%
100.069
Next Call 12/07/2019
1.412%()
1.412% 08/07/2019
$245,000 $245,169 $169
CD
1.24% Held
TN
0810712023
0.09
Maturity 08/07/2023
2.181 %
1.412 % 100.000 / 2.200%
100.000
$428
0.1%
FDIC Cent #. 58714
Callable I Death Put
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and
a State Tax rate of N/A.
Page 10 of 29
r'PPENHEIMIE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position
Details
CUSIP Curr
Face (000) Account # Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
59833LAF9
245 xxxxxx9707 -/-
MIDWEST INDPT BK MO
3.150%
104.676
Maturity 09/18/2023
1.896%()
1.896% 09/17/2018
$245,000
$256,456
$11,456
CD
1.24% Held
FDIC Cent A 25849
09/18/2023
3.64
1.896 % 100.000 / 3.150 %
100.000
$402
4.7%
Death Put
05581 W2X2
245 xxxxxx9707 -/-
BMO HARRIS BK NATL ASSN CHICAG
2.000 %
100.197
Next Call 04/18/2020
1.561 % ()
1.561 % 10/18/2019
$245,000
$245,483
$483
CD
1.24% Hem
FDIC Cent #. 16571
1011812023
0.45
Maturity 10/18/2023
1.948 %
1.561 % 100.000 / 2.000 %
100.000
$242
0.2%
Callable I Death Put
M
61760ARSO
245 xxxxxx9707 -/-
MORGAN STANLEY PVT BK
3.550%
106.076
Maturity 11/08/2023
1.967%()
1.967% 11/08/2018
$245,000
$259,886
$14,886
CD
1.24% Held
PURCHASE
1110812023
3.68
1.967% 100.000 / 3.550%
100.000
$4,313
6.1%
FDIC Cert A 34221
Death Put
59013J5R6
245 xxxxxx9707 -/-
MERRICK BK SOUTH JORDAN UTAH
3.600%
100.208
Next Call 12/07/2019
1.225%()
1.225% 12/07/2018
$245,000
$245,510
$510
CD
1.24% Held
FDIC Cent A 34519
12/07/2023
0.09
Maturity 12/07/2023
3.545 %
1.225 % 100.000 / 3.600 %
100.000
0.2%
I
Callable I Death Put I Restricted States: OH,TX
�
538036CZ5
245 xxxxxx9707 -/-
LIVE OAK BANKING COMPANY
2.500%
102.352
Maturity 12/13/2023
1.904%()
1.904% 12/13/2017
$245,000
$250,762
$5,762
CD
1.24% Held
1NILM I NGTON NC
12/13/2023
3.90
1.904% 100.000 / 2.500%
100.000
$67
2.4%
FDIC Cent #. 58665
Death Put
06251AV80
245 x>oo=9707 -/-
BANK HAPOALIM B M NEWYORK
3.200%
105.214
Maturity 01/23/2024
1.907%()
1.907% 01/23/2019
$245,000
$257,774
$12,774
CD
1.24% Held
FDIC Cent #. 33686
01/23/2024
3.92
1.907% 100.000 / 3.200%
100.000
$2,255
5.2%
Death Put I Foreign I Restricted States: MTTX
32117BCS5
245 xxxxxx9707 -/-
FIRST NATIONAL BANK/DAMA
3.250%
100.491
Next Call 02/14/2020
1.471%()
1.471 % 02/14/2019
$245,000
$246,203
$1,203
CD
1.24% Held
FDIC Cert A 4256
02/14/2024
0.27
Maturity 02/14/2024
3.127 %
1.471 % 100.000 / 3.250 %
100.000
$480
0.5%
Callable I Death Put
20033AP91
245 xxxxxx9707 -/-
COMENITY CAP BK UTAH
3.100%
104.880
Maturity 02/15/2024
1.912%()
1.912% 02/15/2019
$245,000
$256,956
$11,956
CD
1.24% Held
FDIC Cent #. 57570
02115r2024
4.01
1.912 % 100.000 / 3.100 %
100.000
$437
4.9%
Death Put I Restricted States: OH, TX
90348JJ04
245 xxxxxx9707 -/-
UBS BK USA SALT LAKE CITY UT
2.900%
104.149
Maturity 04/03/2024
1.919%()
1.919% 04/03/2019
$245,000
$255,165
$10,165
CD
1.24% Held
FDIC Cert A 57565
0410312024
4.14
1.919% 100.000 / 2.900%
100.000
$39
4.1%
Death Put
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 005/, a State of WA, and a State Tax rate of N/A.
Page 11 of 29
r'PPENHEIMIE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position
Details
CUSIP Curr
Face (000) Account # Mdy / S&P
Coupon
Mkt Px
ATY Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset
% Port Held (Underlying)
Issue Description
Maturity
Duration
Px To Date
Yield
TEY Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
81258PJM6
245 xxxxxx9707 -/-
SEATTLE BKWASH
2.700%
100.068
Next Call 11/30/2019
1.686%(w)
1.686% 05/30/2019
$245,000
$245,167
$167
Co
1.24% Held
FDIC Cert A 35139
05/30/2024
0.07
Maturity 05/30/2024
2.684 %
1.686 % 100.000 / 2.700%
100.000
$2,882
0.1 %
Callable I Death Put I Restricted States: OH,TX
4804OPESO
245 xxxxxx9707 -/-
JONESBORO STATE BANK
2.700%
100.117
Next Call 12/07/2019
1.364%(w)
1.364% 06/07/2019
$245,000
$245,287
$287
Co
1.24% Held
FDIC Cert #. 9325
0610712024
0.09
Maturity 06/07/2024
2.673 %
1.364 % 100.000 / 2.700%
100.000
$526
0.1 %
Callable I Death Put
20056UAV6
500 xxxxxx9707 -/AA
COMMERCE CALIF CMNTY DEV
3.000%
103.480
Maturity 08/01/2024
2.222%O
2.222% 05/09/2017
$517,895
$517,400
($495)
Muni
2.52% Held (_/A)
COMMN SUCCESSOR AGY TAX
0810112024
4.38
2.222% 105.319 / 2.200%
103.579
$3,917
(0. 1%)
ALLOCATION
Federally Taxable I OID I AGMC Insured
438687KT1
1,000 xxxxxx9707 Aal/-
HONOLULU HAWAII CITY &CNTY
1.832%
99.907
Maturity 08/01/2024
1.852%(w)
1.852% 10/30/2019
$996,000
$999,070
$3,070
Muni
5.04% Held (Aall)
0810112024
4.51
1.852% 99.600 / 1.920%
99.600
$3,766
0.3%
Federally Taxable I Make Whole Call I Long First
Coupon
20772J3J9
570 xxxxxx9707 Al/A
CONNECTICUT ST
2.400%
100.660
Maturity 08/15/2024
2.253%O
2.253% 07/11/2019
$568,906
$573,762
$4,856
Muni
2.87% Held (A1/)
0811512024
4.47
2.253% 99.808 / 2.440%
99.808
$3,040
0.9%
Material Events I Federally Taxable
81423LCQ3
245 xxxxxx9707 -/-
SECURITY FED BKAIKEN S C
2.000%
100.025
Next Call 11/23/2019
1.492%()
1.492% 08/23/2019
$245,000
$245,061
$61
CD
1.24% Held
FDIC Cert A 31100
08123/2024
0.05
Maturity 08/23/2024
1.995 %
1.492 % 100.000 / 2.000%
100.000
$175
0.0%
Callable I Death Put
828373HH6
245 xxxxxx9707 -/-
SILVERGATE BK LA JOLLA CALIF
2.100%
100.117
Next Call 01/16/2020
1.505%()
1.505% 10/16/2019
$245,000
$245,287
$287
CD
1.24% Held
FDIC Cert #. 27330
1011612024
0.20
Maturity 10/16/2024
2.075 %
1.505 % 100.000 / 2.100 %
100.000
$282
0.1 %
Callable I Death Put
31944ABJ9
245 xxxxxx9707 -/-
FIRST CAP BK BENNETTSVILLE S C
1.950%
100.015
Next Call 01/18/2020
1.876%(w)
1.876% 10/18/2019
$245,000
$245,037
$37
CD
1.24% Held
FDIC Cert #. 34966
1011812024
0.20
Maturity 10/18/2024
1.947 %
1.876 % 100.000 / 1.950 %
100.000
$236
0.0%
Callable I Death Put
32065RAD7
245 xxxxxx9707 -/-
FIRST KEYSTONE CMNTY BKBERWIC
2.000%
100.113
Next Cal101/28/2020
1.508%()
1.508% 10/28/2019
$245,000
$245,277
$277
CD
1.24% Held
FDIC Cert A 7404
10/28/2024
0.23
Maturity 10/28/2024
1.976 %
1.508 % 100.000 / 2.000%
100.000
$107
0.1 %
Callable I Death Put I Restricted States: PA
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure
represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0. 005/, a State of WA, and
a State Tax rate of N/A.
Page 12 of 29
r'PPENHEIMIE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 1110112019
XXXXXX9707
Position Details
CUSIP Curr Face (000) Account # Mdy / S&P
Coupon Mkt Px
ATY
Acq Date
Tot Adj Cost
Mkt Value
Unreal G/L
Asset % Port Held (Underlying)
Issue Description
Maturity Duration
Px To Date
Yield
TEY
Acq Px / Yid
Adj Cost Px
Accr Int.
% Adj Cost
523744AU4 245 xxxxxx9707 -/-
LEA COUNTY STATE BANK
2.000% 100.113
Next Call 01/28/2020
1.508%(w)
1.508%
10/28/2019
$245,000
$245,277
$277
CD 1.24% Held
FDIC Cert #. 12259
la28/2024 0.23
Maturity 10/28/2024
1.976 %
1.508 %
100.000 / 2.000%
100.000
$107
0.1 %
Callable I Death Put I Restricted States: NM, TX
64971QJ38 500 xxxxxx9707 Aal/AAA
NEWYORK N Y CITY TRANSITIONAL
2.600% 102.030
Next Call 11/01/2022
1.898%()
1.898%
05/09/2017
$486,750
$510,150
$23,400
Muni 2.52% Held (Aav-)
FIN AUTHREV
1110112024 287
Maturity11/01/2024
2.168%
1.898%
97.350 / 2.998%
97.350
$144
4.8%
Material Events I Federally Taxable I Callable
40434ASB6 240 xxxxxx9707 -/-
HSBC BANK USA, NATIONAL
2.250% 100.147
Next Call 03/11/2020
1.819%()
1.819%
05/09/2017
$240,000
$240,353
$353
CD 1.21% Held
ASSOCIATION
03111/2025 0.34
Maturity 03/11/2025
4.074%
1.819%
100.000 / 2.249%
100.000
$814
0.1%
FDIC Cert #. 57a90
Callable I Death Put I Multi -Step Coupon 2.25%
until 03/11/2020, then 4.25%
33742CAN7 245 xxxxxx9707 -/-
FIRST UNITED BANKAND TRUST
2.250% 100.251
Next Call 02/28/2020
1.451 %()
1.451 %
08/30/2019
$245,000
$245,615
$615
CD 1.24% Held
FDIC Cert #. 4239
082912025 0.31
Maturity 08/29/2025
2.204 %
1.451 %
100.000 / 2.250%
100.000
$76
0.3%
Callable I Death Put I Restricted States: OK,TX
29278TMJ6 245 xxxxxx9707 -/-
ENERBANK USA UT
2.000% 100.283
Maturity 10/31/2025
1.950%()
1.950%
10/31/2019
$245,000
$245,693
$693
CD 1.24% Held
FDIC Cert #. 57293
10/31/2025 5.64
1.950 %
100.000 / 2.000%
100.000
$67
0.3%
Death Put I Restricted States: OH, TX
Includes all positions with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value.
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00•�, a Cap Gains Tax rate of 0. 0051, a State of WA, and a State Tax rate of N/A.
Page 13 of 29
PPENHEIMEk Coupon Cash Flow CITY OF HUTCHINSON
report as of 1110112019 XXXXXX9707
Agency
Agency Pass-Thru
Asset -Backed
CD
CMO
Corporate
Muni: Fed Tax
Muni: Tax -Exempt
Muni: Subj AMT
Pfd: Fed Tax
Pfd: Tax -Exempt
Pfd: Cap Gains
Treasury
Total
Fed Tax -Exempt
Fed Taxable
Subj to Cap Gains
Subj to AMT
Nov'19 Dec'l9 Jan'20 Feb'20 Mar'20 Apr'20 May'20 Jun'20 Jul'20 Aug'20 Sep'20 Oct'20
- $5,000 $5,000 $2,500 $5,000 $5,000 $2,500
$38,734 $25,862 $20,339 $24,007 $30,555 $19,218 $33,569 $20,281 $19,353 $23,461 $31,172 $17,969
$21,642 $14,340 $7,095 $21,642 $31,642
$60,376 $25,862 $25,339 $43,347 $30,555 $28,813 $55,212 $20,281 $24,353 $60,103 $31,172 $20,469
$60,376 $25,862 $25,339 $43,347 $30,555 $28,813 $55,212 $20,281 $24,353 $60,103 $31,172 $20,469
Fed Tax -Exempt 0 Fed Taxable 0 Subj to Gap Gains 0 Subj to AMT
Total % Tot
$25,000 5.9%
$304,520 71.5%
$96,362 22.6%
$425,882100.0%
$425,882 100.0
$54,000
$45,000
$36,000
$27,000
$18,000
$9,000
$0
Nov'19 Dec'19 Jan'20 Feb'20 Mar'20 Apr'20 May'20 Jun'20 Jul'20 Aug'20 Sep'20 Oct'20 Nov'20
Includes all positions with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 1110112019 to 1013112020. Totals are the sum of rounded displayed values.
The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates.
Page 14 of 29
('PPENHEIMIE Maturity & Duration - All CITY OF HUTCHINSON
report as of 1110112019 XXXXXX9707
40 %
a
20 %
tiCA Cy, cl°, �X
"b "y "C "1 "0 3oi by b1 by b3 bb b5 bC R1 b0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 bJ
Q
40 %
20 %
0/
DO' ati oti Q3" ok oh" ob' off' a0" o°I ,y0' ,yti ,yti .y3" tia ,y5" tib' ti� ,y0 "y9" ,y0' .yti ,ti'1%,ti"f ,tib' .yh" fib' ti� ,y0 ,tioi" "�
Displays represent % of market principal for all positrons with a recognized CUSIP, quantity, current market price and available analytical
calculations. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure
represents modified duration to worst.
Year
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
2048
2049+
Perpetual
Page 15 of 29
Curr Face %
$1,217,000 6.14%
$3,265, 000 16.46 %
$2,705, 000 13.64 %
$4,204,000 21.19%
$2,450, 000 12.35 %
$5,265,000 26.54%
$730,000 3.68%
Mkt Value
%
Range
Curr Face
%
$1,217,263
6.08%
00-01
$9,402,000
47.40%
$3,268,274
16.32%
01-02
$2,450,000
12.35%
$2,723,072
13.59%
02-03
$3,219,000
16.23%
$4,234,109
21.14%
03-04
$1,960,000
9.88%
$2,523,958
12.60%
04-05
$2,560,000
12.91%
$5,332,872
26.62%
05-06
$245,000
1.24%
$731,661
3.65%
06-07
07-08
08-09
09-10
10-11
11-12
12-13
13-14
14-15
15-16
16-17
17-18
18-19
19-20
20-21
21-22
22-23
23-24
24-25
25-26
26-27
27-28
28-29
29-30
30+
Mkt Value %
$9,411,578 46.98%
$2,467,890 12.32 %
$3,258,125 16.27 %
$2,045,571 10.21 %
$2,602,353 12.99 %
$245,693 1.23 %
FFENHEIMEK Maturity & Call -Adjusted Maturity - All CITY OF HUTCHINSON
report as of 1110112019 XXXXXX9707
40
Year
Curr Face
%
2019
$1,217,000
6.14%
2020
$3,265,000
16.46%
c
2021
$2,705,000
13.64%
2022
$4,204,000
21.19%
20%
2023
$2,450,000
12.35%
2024
$5,265,000
26.54%
2025
$730,000
3.68%
2026
2027
2028
2029
b0
,yN ,y0 'L1 d, 'L3 'Lb 'L5 ti 'L1 'LW ti9 ,h0 ,�1 f'L 33 ,�R 3y 30 31 30 30 bo b1 p'L b3 bb 0.5 h1 b0
c
2030
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 60x
'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'i• 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L 'L ,yO tQ
2031
Q�
2032
2033
�,'all-Adjusted Maturity
2034
2035
2036
2037
40 %
a
2038
2039
2040
2041
2042
z6%
2043
2044
2045
I '
204
a%
2047
,yA ti0 tit titi ti3 'I,b '1h fi` a\ '1`b ,LA f�.h3 ,hR 3`� .hC "bA ,hh "P b0 b1 N- b'S bb by P( b'\ b'b x
2048
Ic1z
2049+
Perpetual
Displays represent % of market principal for all positions with a recognized CUSIP, quantity, current market price, and
available analytical calculations. Call -Adjusted Maturity displays the next call date for callable bonds and the maturity
date for non -callable bonds. Average life used for principal paydowns, and perpetual securities are assigned a 40 year
maturity.
Page 19 of 29
MktVaIue %
$1,217,263 6.08%
$3,268,274 16.32%
$2,723,072 13.59%
$4,234,109 21.14%
$2,523,958 12.60%
$5,332,872 26.62%
$731,661 3.65%
Year
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
2048
2049+
Perpetual
Curr Face %
$3,922,000 19.77%
$5,970,000 30.10%
$1,960,000 9.88%
$3,219,000 16.23%
$1,715,000 8.65%
$2,805,000 14.14%
$245,000 1.24%
Mkt Value %
$3,923,791 19.59%
$5,977,978 29.84%
$1,977,699 9.87%
$3,258,125 16.27%
$1,787,797 8.93%
$2,860,127 14.28%
$245,693 1.23%
Library Board Meeting
August 26, 2019
Jared Golde, Margaret Hoffman, Kay Hultgren, Kristine Leuze, Carolyn Ulrich, Dianne Wanzek, and
Katy Hiltner, Ex-Officio.
Excused: Mary Christensen
Minutes from the July 22, 2019 meeting were reviewed and accepted.
Old Business:
1. Update on Library Construction Projects: The exterior work is close to being finished.
The bathroom project is tentatively set to begin after the Arts and Crafts Fair.
2. Program Report: Passport to the Park was very successful, despite being moved indoors due
to weather. 50 children and 24 adults participated.
3. Legacy Author Program: On September 26, Phyllis Cole-Dai will present her book, Under
the Same Stars, at 2:00 pm., at the McLeod County Museum. At 6:00 pm, she will be in Glencoe.
4. Library Goals: A motion was made (Dianne), seconded (Kristine), and accepted to approve
the library goals (1 and 2) for 2019/2020, as written.
New Business:
1. Fall Schedule/Staff Updates: Katy reported that Sherry Lund, children's librarian, will be
retiring on September 21, 2019. A Library Assistant I has resigned, as expected.
2. MN. Library Association Conference: Katy and Rachelle will attend this conference on
September 19 and 20.
3. Friends of Library Book Sale: This will be held during the Arts and Crafts Festival on
September 13 and 14. Board members are welcome to volunteer with FOL, if desired. Katy told about
some of their activities.
4. Library Buzz:
Kristine: Fantasy (Kurt Anderson)
Dianne: The Feather Thief (Kirk Wallace Johnson)
Carolyn: Wright Brothers, The Great Bridge, and The Greater Journey (all by David
McCullough)
Margaret: Becoming (Michelle Obama), The Lost Gutenberg (M.L. Davis)
Katy: Faithful (Alice Hoffinan), Where'd You Go, Bernadette? (Maria Semple)
Jared: All the Shah's Men (Stephen Kinzer)
Kay: The Girl Who Smiled Beads (Clemantine Wamariya and Eliz. Weil)
Donations for August 2019: The Golde family donated a television for library use.
Meeting date for September has been cancelled due to several members unable to attend on that date.
The meeting was adjourned.
Next Meeting: Monday, October 28, 2019, at 6 p.m.
Minutes submitted by Kay Hultgren, secretary