cp03-10-2009 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 10, 2009
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Congregational UCC Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF FEBRUARY 24, 2009
Action - Motion to approve as presented
6. CONSENT AGENDA onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY 2,
2009
2. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2009
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13539 - RESOLUTION OF SUPPORT FOR TRUNK HIGHWAY 15 COALITION
ACTIVITIES
2. ORDINANCE NO. 09-0522 — AN ORDINANCE APPROVING THE ANNEXATION AND SKETCH
PLAN FOR THE 68 -ACRE HACKBARTH PROPERTY, LOCATED NORTH OF WARRIOR
MANUFACTURING AND SOUTH OF LUCE LINE TRAIL, REQUESTED BY THE HACKBARTHS
AND HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (SECOND READING AND
ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 2 — LETTING NO. 4, PROJECT NO.
08 -04 (2008 PAVEMENT MANAGEMENT PROGRAM PHASE 1)
(d) CONSIDERATION FOR APPROVAL OF ITEMS FOR PAVEMENT MANAGEMENT PROGRAM
PHASE 2 PROJECT (LETTING NO. 4, PROJECT NO. 09 -04) — ORDERING PREPARATION OF
REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON
IMPROVEMENT
(e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MCLEOD
COUNTY PHEASANTS FOREVER ON APRIL 18, 2009, AT MCLEOD COUNTY FAIRGROUNDS
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
CITY COUNCIL AGENDA —MARCH 10, 2009
1.1
necessary to
(Purpose: to provide Council with information
not monitoring past)
9. UNFINISHED BUSINESS
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF APPLYING FOR COMMUNITY ORIENTED POLICING
SERVICES GRANT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF ORDINANCE NO. 09 -0524 - AN ORDINANCE REVISING SECTION 31.20 —
ORGANIZATION AND APPOINTMENT (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION FOR MARCH 24, 2009)
Action — Motion to reject — Motion to approve
(c) DISCUSSION OF AMENDING THE ALTERNATIVE LANDSCAPE PROVISIONS WITH THE
ADDITION OF A PROPOSED MANAGED MINIMUM MAINTENANCE LANDSCAPE
ALTERNATIVE
Action —
(d) DISCUSSION OF ENERGY PARK IMPROVEMENTS PHASE 1 FUND
Action -
11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) LIQUOR HUTCH FINANCIAL REPORT FOR FEBRUARY 2009
No action.
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 24, 2009
1. CALL TO ORDER — 5:30 P.M.
Mayor Cook c e t e meeting to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad
Czmowski. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora,
City Attorney.
2. INVOCATION — Due to the absence of a representative from Word of Life Church, the invocation was
ispensc.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
Jamie Emans, 885 Hwy 7 West, presented before the Council. Mr. Emans spoke about an issue he had at
465 School Road NW, rental property of which he owns. Mr. Emans explained that one day last week there
was a water main issue in front of his property. He was later informed that he was financially responsible for
the repair work. Mr. Emans learned that the break in pipe was a feeder pipe going to the main.
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that Section 52.02
explains that it is the responsibility of the consumer or owner to maintain the service pipe from the main into
the house or other building, including, but not limited to, the stand pipe or curb stop and all equipment
associated with the service line, stand pipe or curb stop. Mr. Olson explained that standard procedure was
followed by notifying the property owner and allowing the property owner to use the contractor of his
choosing. Mr. Olson explained that also in this section the City has the ability to assess the cost to the
property. The saddle of the service was what was damaged. This couples the pipe that taps into the main.
The damage was mainly due to soil and groundwater conditions that deteriorated the saddle. Mr. Olson
explained that this is not an uncommon problem with approximately 12 deteriorations occurring each year.
The service of discussion was approximately 30 years old. Discussion was held regarding locating the
broken pipe. Mr. Olson suggested assessing the total bill to the property.
Mayor Cook noted that the way this current situation is being handled is the same as it has in the past. Kent
Exner noted the City is not obligated to locate services for homes built prior to 2006 in accordance with state
law. Jamie Emans requested that even though the city is not obligated to locate the services, that they do so
as part of their practice to potentially save the property owner money in repairs.
5. MINUTES
(a) REGULAR MEETING OF FEBRUARY 10, 2009
Motion by Haugen, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
6. CONSENTAGENDA ( Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a eV to t e City Administrator. Traditionally, items are not discussed.)
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM DECEMBER 15, 2008
2. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 1,
2008
3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
JANUARY 20, 2009
CITYCOUNCIL MINUTES— FEBRUARY24, 2009
4. PLANNING COMMISSION MINUTES FROM JANUARY 20, 2009
(b) RESOLUTIONS AND ORDINANCES - NONE
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW KIDZ JUNCTJON, A CHILD
CARE CENTER, AT CONGREGATIONAL UCC CHURCH LOCATED AT 31-4 AVENUE SW
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION
NO. 13534)
(d) CONSIDERATION FOR APPROVAL OF FEDERAL AVIATION ADMINISTRATION GRANT —
HANGARIMPROVEMENT
(e) CONSIDERATION FOR APPROVAL OF ITEMS FOR ENERGY PARK IMPROVEMENTS PHASE 1
PROJECT (LETTING NO. 1, PROJECT NO. 09 -01 & 09 -02)
(f) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH SEH INC.
FOR ENERGY PARK IMPROVEMENTS PHASE I PROJECT
(g) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR ADULT
TRAINING AND HABILITATION CENTER ON JUNE 26, 2009, AT CROW RIVER GOLF CLUB
(h) CONSIDERATION FOR APPROVAL OF DELETION OF ASSESSMENTS ON PROPERTIES OUTSIDE
CITY LIMITS (JEFFERSON STREET)
(i) APPOINTMENT OF RICK REINER AND HARRIET STURGES TO THE SENIOR ADVISORY BOARD
TO JANUARY 2012
(j) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(f) and 6(h) were pulled for separate discussion
Motion by Haugen, second by Czmowski, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 6(f) had further discussion. Council Member Arndt asked about the cost of the proposed services being
provided by SEH, Inc. Kent Exner, City Engineer, explained that due to the timing of a potential grant, city
staff is unable to complete all of the design work necessary. The contract with SEH, Inc. would be to
complete the design of the roadway and drainage infrastructure.
Motion by Arndt, second by Haugen, to approve Item 6(f). Motion carried unanimously.
Item 6(h) had further discussion. Mayor Cook clarified that these assessments are on Jefferson Street which
are outside of the City limits. Kent Exner noted that when the properties are annexed into the City, these
services will be assessed at that time.
Motion by Arndt, second by Czmowski, to approve Item 6(h). Motion carried unanimously.
7. PUBLIC HEARINGS 6:00 P.M.
(a) ANNEXATION AND SKETCH PLAN FOR THE 68 -ACRE HACKBARTH PROPERTY, LOCATED
NORTH OF WARRIOR MANUFACTURING AND SOUTH OF LUCE LINE TRAIL, REQUESTED BY
THE HACKBARTHS AND HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION OF ORDINANCE NO. 09 -0522 FOR MARCH 10, 2009)
CITY COUNCIL AfINUTES— FEBRUARY 24, 2009
Rebecca Bowers, Planning /Zoning/Building Director, presented before the Council. Ms. Bowers explained
that the property at issue is proposed to be located in the City's Industrial Park. The Planning Commission
approved the sketch plan for the 68 acres which is located north of Warrior Manufacturing and south of the
Luce Line Trail. The service extension fits into the staging plan of the City's comprehensive plan.
Robert Anderson, 1545 Adams Street, presented before the Council. Mr. Anderson noted that he is opposed
to the proposed annexation. Mr. Anderson noted that five years ago other property of 80 acres (south of
Cenex) was annexed into the City which has not yet been developed. He proposed that those 80 acres be
developed first.
Miles Seppelt, EDA Director, responded to Mr. Anderson. Mr. Seppelt explained that the infrastructure to
service those 80 acres is much more costly than the proposed 68 acres. Mr. Seppelt also noted that the
property could potentially be turned back over to the township if necessary. In addition, the proposed 68
acres should be developed by this spring and he has had three or four inquiries from potential buyers.
Steve Reiner, Chairman of Hassan Valley Township Board, presented before the Council. The Hassan
Valley Township Board echoes the thoughts of Robert Anderson. The Board has concerns about agricultural
property not being developed as planned.
Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Haugen, to waive first reading and set second reading and adoption of
Ordinance No. 09 -0522 for March 10, 2009. Motion carried unanimously.
necessary
(Purpose: to provide Council with information
not monitoring past)
(a) PRESENTATION ON ECONOMIC IMPACT OF HUTCHINSON AIRPORT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a tenant at the
airport, Andy Nissen, completed an economic impact report. The report is an economic impact calculator.
The calculator is described as: "Economic Impact is a measure of how much money and how many jobs are
generated as a result of a particular economic activity." The results show that the total economic impact of
the Hutchinson municipal airport is $1.2 million and 35.92 jobs.
(b) PRESENTATION ON AUTOMATED STRETCH FILM SEALER AND LABELING SYSTEM FOR
PALLETS — CREEKSIDE STAFF
Gary Plotz, City Administrator, explained that this presentation is for informational purposes. A Creekside
staff member attended an out -of -state exposition which premiered packaging materials. The staff member,
Dan Broucek, was able to locate a piece of equipment that could potentially make packing of pellets more
efficient. The funds used to purchase this piece of equipment will come from the profit made at Creekside in
2008. This system also automatically labels as part of shrink wrapping.
(c) CONSIDERATION FOR APPROVAL OF SETTING MARCH 26, 2009, AS THE 2010 CENSUS KICK-
OFF MEETING AND ROUNDTABLE MEETING
Rebecca Bowers, Planning/Zoning/Building Director, presented before the Council. Ms. Bowers explained
that the City has been contacted by the State Demographer's office with a request to hold a roundtable
meeting on the 2010 census for the greater Hutchinson area and surrounding communities. The purpose of
the meeting is to promote participation in the 2010 census and encourage local officials and community
leaders to participate in "complete count" activities. This meeting will be open to the public and local
government official from communities in McLeod County and local leaders will be invited.
Motion by Arndt, second by Cook, to set March 26, 2009, as the 2010 census kick -off meeting. Motion
carried unanimously.
5L,Z)
CITY COUNCILMINUTES—FEBRUAR Y 24, 2009
(d) REVIEW OF CHANGE IN HOURS OF MOTOR VEHICLE OFFICE
Gary Plotz, City Administrator, reviewed the change in hours at the Motor Vehicle office. They are as
follows effective March 2,2009: Monday — CLOSED; Tuesday/Wednesday/Friday -9:00 a.m. to 4:30 p.m.;
Thursday — 9:00 a.m. to 6:30 p.m. It was noted that a motor vehicle office to Glencoe is open on Mondays.
(e) UPDATE ON WATER METER READING — KENT EXNER
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that HUC is studying an
automatic meter reading system to read natural gas and electric meters. The water department is reviewing
how to best achieve meter reading for water (i.e. in -house staff, contractor, in conjunction with HUC, etc.).
In the interim, in -house staff will more than likely be used to read meters. During that time, this item will be
discussed with HUC and at the Resource Allocation Committee.
10. NEW BUSINESS
(a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "WAL -MART 1738 ADDITION" AND
VARIANCES REQUESTED BY CORNERSTONE LAND SURVEYING INC. ON BEHALF OF
WALMART WITH UNANIMOUS UNFAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13528)
Rebecca Bowers, Planning/Zoning/Building Director, presented before the Council. Ms. Bowers explained
that Wal -Mart has been leasing the gas station property to Murphy USA and is preparing to sell the property
to Murphy USA. A subdivision of the property is required before selling the property. Variances were
requested for the proposed gas station lot for lot area, lot width and parking requirements. Planning
Commissioners expressed concerns regarding the proposed lot size and that the request would not meet the
standards for granting a variance. The Planning Commission identified that "undue hardship" had not been
met and that the property could be put to a reasonable use without the variance and that Wal -Mart could plat
a lot that would meet the 1 -acre minimum lot area and 200 -foot lot width requirements.
A representative from Cornerstone Land Surveying, Inc., presented before the Council on behalf of Wal-
Mart. The representative noted that no change is being proposed to the property or the use of it.
Cornerstone Land Surveying Inc. noted that a hardship does exist.
Council Member Arndt explained that he was on the Planning Commission when Murphy Oil was
constructed. Many hours were spent on the Murphy Oil project at that time and various alternatives were
looked at to allow them to construct the structure they did. He expressed that Wal -Mart created their own
situation.
Motion by Arndt, second by Haugen, to adopt Resolution No. 13528, denying the preliminary and final plat
of "Wal -Mart 1738 Addition" and other variances. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF SCHEDULING CITY COUNCIL WORKSHOPS FOR THE
WATER/WASTEWATER RATE STUDY PROCESS AND VACANT/NUISANCE HOUSING POLICY
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted the vacant/nuisance housing
policy could be considered at a workshop on March 24, 2009. The workshop for the water /wastewater rate
study process are proposed to be held April 14, 2009, May 26, 2009, and August 25, 2009.
Motion by Yost, second by Cook, to set workshop for March 24, 2009, at 4:00 p.m. to discuss
nuisance /vacant housing ordinance and to set April 14, May 26 and August 25, 2009, at 4:00 p.m. for the
water /wastewater rate study process. Motion carried unanimously.
(c) FURTHER DISCUSSION ON USING WASTEWATER FOR MICROALGAE MASS PRODUCTION
4 /� �
CITY COUNCIL MINUTES —FEBR UARY 24, 2009
SYSTEM GRANT APPLICATION
Mayor Cook noted that this item was discussed earlier at the Council workshop. Discussion was held to
fund 50% of the matching portion of the grant from the Creekside profits. Kent Exner, City Engineer, noted
that the City's matching obligation would be $35,000. The primary benefit of this program is to reduce the
amount of phosphate from the wastewater plant.
Council Member Yost voiced some options that need to be considered when deciding on investing into this
project. Mayor Cook noted the advantage at this time for Hutchinson is that a partner, U of MN, is willing to
share in the cost of the pilot program. He feels that the potential gains outweigh the initial cost. Council
Member Yost also expressed that he feels that HUC should be a funding partner in this project, however at
this time they are not interested.
Council Member Arndt asked if there is a dollar amount that could be put on saving. Kent Exner, City
Engineer, noted that at this time a dollar savings amount can not be identified, but rather knowledge that will
be attained. Savings may be seen in the future to the wastewater plant with phosphorous treatment and
Creekside due to greater efficiencies. Council Member Haugen voiced that he feels the City budget cannot
allow for a $35,000 investment at this time.
Mayor Cook noted that in reflection, Gary Plotz, City Administrator, has the authority to enter into contracts
that are $50,000 or less, and this item, along with others that have been considered, do not necessarily need
to be put in front of the Council for approval.
Motion by Haugen, second by Arndt, to table this item indefinitely. Roll call vote was taken: Haugen —aye;
Arndt — aye; Yost — nay; Czmowski — aye; Cook — nay. Motion can•ied 3 to 2.
11. GOVERNANCE (Purpose: to assesspast organizational performance, develop policy that guides the organization and
Council an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) - CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2009
- CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2009
- PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2009
- LIQUOR HUTCH FINANCIAL REPORT FOR JANUARY 2009
No action required.
(b) DISCUSSION ON PROCESS FOR PUBLIC INPUT ON END STATEMENTS
Mayor Cook proposed that the Council meet with board representatives and then meet with targeted focus
groups, such as the school district, seniors, and families. This process will take time, so in the mean time he
requested that Gary Plotz and staff work off of the Ends Statements developed in 2008. Gary Plotz noted
that since performance reviews are due, staff will work from the 2008 ends statements.
Mayor Cook distributed a draft agenda created by Stacy Sjogren, Policy Governance consultant, to be used
when meeting with the public and gaining their input on the ends statements.
Mayor Cook suggested holding the first session on March 19, 2009, with representatives from the various
boards /commissions. He then suggested meeting every three weeks following that with focus groups.
Council Member Arndt noted that he does not wish for the Policy Governance program to be run like the
budgeting for outcomes project, in which he felt the public knew more about the program than Council
Members. Council Member Haugen suggested getting public input by other means as well, such as the web
site or the newspaper.
Motion by Czmowski, second by Yost, to set the public input sessions for the 3` Thursday of each month
through November 2009 at 7:00 p.m. at the City Center. Motion carried unanimously.
5 Lam)
CITY COUNCIL MINUTES— FEBRUARY24, 2009
(c) DISCUSSION OF CITY BOARDS TERM LIMITS
Mayor Cook explained that there has been some confusion on term limits when unexpired terms and longer
term limits are to be considered. Mayor Cook provided proposed language to insert into Section 31.20 of the
Hutchinson City Code which reads "No board or commission member shall be appointed to more than two
consecutive full terms, exclusive of the fulfillment of an unexpired term or partial term previously served,
but shall again be eligible for service following a break in service of not less than one year ". The proposed
language was taken from language included in previous language in the City Charter pertaining to the
hospital board and HUC Commission.
Council Member Haugen noted the differences in the City Code pertaining to the EDA Board which is
established by state statute and does not necessarily have term limits. Council Member Haugen questioned
the renumeration portion of the code, of which the EDA Board is numerated.
Council Member Haugen suggested reviewing the appointment process along with term limits and see how
they can all be tied together. He suggested putting together a task force or committee together to review
these items.
Council Member Czmowski noted that he would be in agreement with the proposed language presented by
Mayor Cook with inserting the words, "excluding the EDA ".
Miles Seppelt, EDA Director, noted that the historical information that long -term board members hold is
very critical to the Board.
Motion by Czmowski, second by Arndt, to accept the proposed language inserting "excluding EDA ". Marc
Sebora will bring back a proposed ordinance at the next Council meeting for a first reading. Roll call vote
was taken: Haugen — aye; Arndt — aye; Yost — aye; Czmowski — ay;e Cook — nay. Motion carried 4 to 1.
(d) DISCUSSION OF MONITORING REPORTS (I.E. ASSET PROTECTION (EXECUTIVE LIMITATIONS
POLICY NO. 2.6); EXTERNAL COMPENSATION & BENEFITS (EXECUTIVE LIMITATIONS
POLICY NO. 2.7); TREATMENT OF STAFF (EXECUTIVE LIMITATIONS POLICY NO. 2.2)
Gary Plotz, City Administrator, noted that this is the first sketch at writing monitoring reports for city staff.
Mr. Plotz noted that the City's Policy Governance consultant, Stacy Sjogren, noted improvements that could
be made to the monitoring reports submitted at this meeting. Mr. Plotz noted that assistance will need to be
attained on putting out the evidence in the monitoring reports. Mr. Plotz suggested tabling this item to next
month to allow staff to revise the monitoring reports and allow more training to staff on writing monitoring
reports.
Stacy Sjogren spoke to the Council on additional training that may be necessary for staff and Council on
writing and reading monitoring reports.
Training with Sjogren and staff was set for March 2, 2009, at 4:00 p.m.
Motion by Czmowski, second by Yost, to table acceptance of these reports indefinitely. Motion carried
unanimously.
12. MISCELLANEOUS
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt asked for official Council action on
a grant submittal to the Federal Economic Development Administration for assistance on construction of the
Industrial Park. There is no "matching" dollars to be obligated, but rather this grant would be dollars to be
used in addition or in place of dollars already dedicated to the Industrial Park improvements.
Motion by Arndt, second by Yost, to approve grant application submittal for the Industrial Park. Motion
carried unanimously.
6`�
CITY COUNCIL MINUTES— FEBRUARY24, 2009
Rebecca Bowers, Planning /Zoning /Building Director, presented before the Council. Ms. Bowers explained
that staff met with the Minnesota Home Ownership Center earlier this week. The Center asked staff to share
with the public that an upcoming telephone seminar will be held on March 10, 2009, from 7:00 — 8:00 p.m.
The seminar will be a conversation related to mortgages, foreclosures, etc.
John Olson, Public Works Manager, presented before the Council. Mr. Olson spoke about locating at the
465 School Road address, which was attempted. Mr. Olsodn noted that there is currently ample space for
snow storage, however, if necessary, the patching site on 3` Avenue may need to be utilized. Mayor Cook
suggested utilizing Tartan Park instead.
Eric Yost — Council Member Yost noted that he had received another inquiry from a citizen about adjusting
the streetlights between 12:00 — 5:00 a.m. Kent Exner noted that the maintenance /service agreement will
need to be reviewed between the City and HUC. In essence, the City does not pay for the electricity that it
takes to light the streetlights.
Chad Czmowski — Council Member Czmowski thanked Historic Hutchinson for donating $1000 to the parks
and recreation department.
Gary Plotz — Mr. Plotz spoke about his spending authority limits and asked that the Council think about at
what level they would like for him to have to alleviate putting certain items on the Council agenda. Mayor
Cook suggested that if a grant application requires long term commitment from the City, those applications
be placed on an agenda for approval.
Mr. Plotz also noted that staff had provided an informational meeting to employees on an early retirement
incentive program. Questions are being collected and follow -up materials are being put together.
Mr. Plotz lastly mentioned that Casey Stotts sits on a committee involving the 800 mHz radio system. Mr.
Stotts will be presenting a grant application to the McLeod County Board which will provide a 9 to 1
payback. If the County Board denies the application, the grant application will not move forward.
Kent Exner — Hwy 15 Coalition meeting will be held tomorrow at the Event Center at 2:00 p.m.
ACEC award was given to the wastewater plant.
Steve Cook —Mayor Cook asked if Gary Plotz could speak to a representative from the Pioneerland Library
System Board to see if more complete information could be received from them.
13. ADJOURN
Motion by Arndt, second by Yost, to adjourn at 8:40 p.m. Motion carried unanimously
5�)
MINUTES
Parks, Recreation & Community Education Advisory Board
February 2, 2009
Members present were: Scott Scholl, Chad Czmowski, Mary Christensen, Jim Waldron, Lora
Muilenburg, Mike Retterath and Deane Dietel. Also present were Dolf Moon and Karen
McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Lora Muilenburg and seconded by Deane Dietel to approve the minutes
dated December 3, 2008. The board unanimously agreed.
OLD BUSINESS
Outdoor ice — City staff have been meeting with Hutchinson Hockey Association Board
members to develop a plan to have an outdoor ice rink in Hutchinson. The plan is to use
volunteers and seek donations. The rink would have a bituminous surface to serve inline skaters
in the warmer months. A location under consideration is the grassy area to the west of west rink.
The west arena could be used as a warming house. The project could be done in phases as funds
allow. No dollar amount has been set yet. The next step is to have plans drawn out on paper.
Doe Park Survey —.A group of Minnesota State University, Mankato students conducted a dog
park survey to gauge interest in such a park in Hutchinson. 650 surveys were mailed out to
every 16` name in the Hutchinson telephone book. 75 surveys were undeliverable and 260
households responded. 42 percent were in favor of a dog park in Hutchinson, while 39 percent
were against and 19 percent were undecided. When asked about user fees, contributions for
construction and volunteer labor, 80% indicated they would not be interested. Based on the
information gathered, we would not pursue creating a dog park.
NEW BUSINESS
Budget 2009 /Department Structure — With the state financial difficulties and the reduction of
government aid to cities, staff has been required to reorganize in an effort to save money. A
Senior Programmer position at the Senior Center won't be filled. Lawrence Winter, Parks
Supervisor, retired in January and his position won't be filled. Their salaries and benefits were
permanently deducted out of the budget. Sara Witte has been training for the Parks Supervisor
position in anticipation of Lawrence's retirement.
In other cost - saving efforts, restrooms in the parks will be unisex with one being open at a time
and cleaning on a two -day cycle. The Event Center is revenue generating with wedding and
business rentals. The ice arenas have one attendant in the evenings rather than two. The outdoor
pool calendar will be shortened. The adult recreation program fees will remain the same with
fewer contests. These measures have been proposed to cope with the reduction in funding and to
maintain current participation fees.
Minutes
PRCE Advisory Board
February 2, 2009
Page two
Middle School Level Activities — Hutchinson has been accepted into the Wright conference
beginning with the fall 2009 -10 school year.
BOARD MEMBER ITEMS
The Little Crow statue in scheduled to be installed in 2009. It is likely that it will be placed on
the north side of the river near the overlook. At this time there are no funds available for this
project which is expected to cost approximately $25,000. Costs include installation the pedestal,
footings and a paver trail. This project needs to be historically accurate.
Jim Waldron questioned the expectations of the Parks, Recreation and Community Education
Advisory Board. Dolf told the board that the purpose is to receive information and share it with
the community as well as bring the community's views to the board. The Board can recommend
agenda items and city staff will attend meetings to answer questions.
PRCE staff will be monitoring the St. Cloud Parks and Recreation Department participation
numbers as they transition to a website -only brochure.
ADJOURNMENT
The meeting was adjourned at 6:25 pm by a motion made by Lora Muilenburg and seconded by
Deane Dietel. The board unanimously agreed.
klm
b ) I
To: Mayor and City Council Members
Frorrc Brad Emans, Fire Chief
Date: 03/02/09
Re: Monthly Update on Activities of the Fin; Department
Fire Department Response: The fire department responded to 31 calls for service in the month of
February.
Fire Officer Only Response: A "fire officer only" responded to 11 calls in February, saving the
Hutchinson Fire District the cost of a "general' alarm estimated at $ 1,848.00 and more importantly, it
kept our firefighters on their full time job an additional 165 hours!
Response Time (First Emergency Vehicle Out of the Door): February —4 minutes 0 seconds
Example of a Few of the Calls:
• The FD responded to a chimney fire in the NE part of the city. The FD was able to prevent any
structural damage to the home,
• The FD responded to a house fire in the SW part of the fire district. The fire did approximately
$65,000 in damage to the building and contents, but the FD was able to save approximately
$150,000 in damage. The cause of the fire was inappropriate use of extension cords;
• The FD responded to a house/garage fire in the SW part of the city. The fire did approximately
$40,000 damage to the building and contents, but the FD was able to save approximately $85,000
in damage. The cause of the fire was either a malfunction in the electric heater in the garage or
mixing sawdust, steel wool, and batteries;
• The FD responded to a semi vs. passenger vehicle accident. Fortunately their were no serious
accidents;
• The FD responded to a commercial building fire in the SE part of the city. The office / break room
area were filled with smoke, so the FD used the thermal imaging camera to locate the source of
the fire and kept the damage to a minimum;
• The FD responded to a house filled with smoke and soot, the cause was determined to be a
malfunctioning furnace;
• The FD responded to an industrial fire in the SE part of the city when a passer -by called indication
fire was coming out of the roof. The fire turned out to be an orange light and steam.
Breakdown of the Calls for the Month:
City:
Residential 4 Commercial/Industrial 5 Multi - family 0 School 0 Carbon Monoxide 3
Hazardous Material 4 Vehicle 0 Rescue 2 Medical 3 Grass 0 Sky -Warn 0 Good Will 0
Mutual Aid 0
Rural:
Structure Fires 2 Arson 0
Rescue 0 Grass Type 0 Medical 3 Residential 3 Farm Building 0 Hazardous Material 3
Carbon Monoxide 1 Vehicle 0 Commercial/Industrial 0 Good Will 0 Mutual Aid 0
Structure Fires 1 Arson 0
Training:
• The FD conducted the first phase of Ice Rescue Certification as a department;
• The FD hosted the annual pension meeting for its retired firefighters;
• The FD held the annual Rural Fire District meeting and budget session.
Fire Prevention I Public Relations:
• The FD presented a Q & A session for the parishioners of the Hunter Ridge Church;
• The FD assisted a Boy Scout group with one of their Merit Badges;
• The FD escorted the high school girl's hockey team on their trip to State.
Other Information:
Number of calls that required more than one engine, one IC, and four firefighters for the month: 10
Estimated dollars lost to fire for the month: $106,000
Estimated dollars saved for the month: $410,000
• Page 2
(n t0.) '�-
R
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Resolution of Support for TH 15 Coalition Activities
DATE: March 10, 2009
The TH 15 Coalition Steering Committee has requested resolutions or letters of support for their on -going efforts in
obtaining funding to study /identify potential projects and right -of -way preservation areas. Please see the attached
Newsletter regarding recent TH 15 Coalition activities.
We recommend that the attached Resolution be approved.
cc: Gary Plotz, City Administrator
( i
RESOLUTION NO. 13539
RESOLUTION OF SUPPORT FOR SAFETY AND CAPACITY IMPROVEMENTS ALONG TRUNK
HIGHWAY 15 FROM SAINT CLOUD TO FAIRMONT
WHEREAS, state Trunk Highway 15 is a critical transportation corridor serving the economic interests of
South Central Minnesota from the Saint Cloud to Fairmont, and
WHEREAS, TH 15 is a regional corridor connecting the regional trade centers of Saint Cloud,
Hutchinson, New Ulm, and Fairmont, and
WHEREAS, safety and capacity improvements to TH 15 have long been recognized as key transportation
and economic priorities for South Central Minnesota, and
WHEREAS, the 2000 Census indicates that more than 22,000 commuters who live in one county and
work in another use the corridor every day, and
WHEREAS, over 6,000 crashes resulting in over 50 fatalities have occurred on TH 15 since 1990, and
WHEREAS, a TH 15 Corridor Coalition was established in 2004 comprised of city, county, and township
governments, businesses, and citizens along the corridor who are united in their support for safety and
capacity improvements along the corridor, and
WHEREAS, members of the Minnesota Congressional delegation including Senator Amy Klobuchar,
Congressman Jim Oberstar, Congressman Collin Peterson, and Congressman Tim Walz have committed
their support for improvements to the corridor,
NOW, THEREFORE, BE IT RESOLVED, the City of Hutchinson strongly supports safety and capacity
improvements along the TH 15 corridor from Fairmont to Saint Cloud.
BE IT FURTHER RESOLVED, the City of Hutchinson strongly supports inclusion of federal funding in next
reauthorization bill for safety and capacity improvements along said corridor.
Adopted by the Council this 10th day of March 2009
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
(006)
Coalition Closer to Securing
Funding for Corridor Study
Mn /DOT Districts 3, 7, and 8 have agreed to
contribute to the project
In spite of the TH 15 Corridor Coalition's best
efforts over the last 3 years to secure federal funding
for a corridor study, members of the Minnesota
Congressional delegation representing districts along
the corridor have met with limited success in
convincing their leadership to include the required
funding in annual appropriations bills. In response, the
TH 15 Corridor Coalition decided to expand its strategy
by shifting greater focus on funding opportunities
offered by Mn /DOT. That strategy appears to be
paying off.
At the January TH 15 Coalition Steering
Committee meeting, Mn /DOT District 3 Program
Engineer Jim Povich indicated that if the project is
selected for funding, all Mn /DOT districts along the
corridor (Districts 3,7, and 8) have agreed to contribute
funds to conduct the study. The request for funding for
the study must still be approved by Mn /DOT, but if
See Corridor Study funding closer Page 4.
Important Announcement! Please Plan on
attending the TH 15 Corridor Coalition
Winter Membership Meetingl
Date: February 25, 2009
Time: 2:00 PM
Place: Hutchinson Event Center;
1005 TH 15 South, Plaza 15,
Hutchinson MN, 55350
Agenda: See details on Page 2 Story
tlr "'""° "' Trunk Highway
0 Coalition
INSIDE THIS ISSUE
1 Coalition Closer to Securing Funding for
Corridor Study
2 TH 15 Corridor Coalition Preparing for Key
Upcoming Events
3 TH 15 Corridor Coalition Wants You! (To
write a letter of support!)
4 Membership News
Bonestroo
TH 15 Corridor Coalition c/o City of Hutchinson
111 Hassan Street SE, Hutchinson, MN 55350
Phone: (320) 234 -4212 Fax: (3201 234 -4240
a^ w.
s,
INSIDE THIS ISSUE
1 Coalition Closer to Securing Funding for
Corridor Study
2 TH 15 Corridor Coalition Preparing for Key
Upcoming Events
3 TH 15 Corridor Coalition Wants You! (To
write a letter of support!)
4 Membership News
Bonestroo
TH 15 Corridor Coalition c/o City of Hutchinson
111 Hassan Street SE, Hutchinson, MN 55350
Phone: (320) 234 -4212 Fax: (3201 234 -4240
TH 15 Corridor Coalition Preparing for
Key Upcoming Events
Coalition events have two goals: inform members and
convey message to state and federal lawmakers
The Coalition will
continue to investigate
and pursue opportunities
involving both state
sources of funding (e.g.
Mn /DOT funding for the
Corridor Study) as well
as federal funding
opportunities.
It has been said that Minnesota has two seasons: winter and road
construction. For advocates of increased funding for road construction
(and other transportation infrastructure), you can add a third season:
project promotion. (And you thought Minnesota winters were long... )
The TH 15 Corridor Coalition is gearing up for the 2009 slate of
events that are all intended to promote the needs of the TH 15 corridor,
both to its members and other users of the corridor, and also to state
and federal lawmakers who are in a position to use their authority to
direct funding to the corridor's most critical needs. The Coalition will
continue to investigate and pursue opportunities involving both state
sources of funding (e.g. Mn /DOT funding for the Corridor Study, for
example, see article on page 1) as well as federal funding opportunities.
Upcoming events involving the Coalition are identified below, along
with some of the key information concerning each one:
TH 15 Corridor Coalition Winter Membership Meeting
Time and Date: 2:00 PM Wednesday, February 25 1h
Place: Hutchinson Event Center; 1005 TH 15 South, Plaza 15,
Hutchinson, Minnesota
Agenda Preview: Update on Corridor Plan from Mn /DOT, including
presentation on the Western Minnesota Freight Study,
Discussion of impact of federal economic stimulus
package on the corridor; Discussion to identify priority
project needs along the corridor for consideration in
pending corridor study
Mn /DOT District 8 Freight Study Forum
Time and Date: Time To Be Determined; Thursday, March 12th
Place: Kandiyohi County Health and Human Services Building
Multi - purpose Room; 220023r Street N.E. Willmar,
Minnesota
Agenda Preview: Discussion of District 8 Freight study including current
freight mobility demands and function of TH 15 in
freight movement in Greater Minnesota.
Washington DC Fly -in
Time and Date: March 31— April 2
Place: Washington D.C. Hotel: Liaison Capitol Hill; 415 New
Jersey Ave.
Agenda Preview: Federal funding issues and face -to -face meetings with
members of Minnesota's congressional delegation and
key staff.
Trunk Highway.
Coalition
Bonestroo
TH 15 Corridor Coalition Wants YOU! (to pass a
resolution or write a letter of support)
One of the keys to successfully securing public funding from any public or
private "grantor" agency is to effectively convey that the proposed project
enjoys a broad base of support and will provide significant public benefit to a
wide variety of citizens. Anticipated public benefit is so important that nearly
every organization who provides
public funding for a project
either requires or strongly
encourages that proposals
include formal adopted
resolutions or letters of support
documenting the benefits of a
proposal as a means of
evaluating competing projects.
The TH 15 Corridor Coalition
has been very assertive in its
efforts to communicate the
needs of the corridor to key
policy makers at the state and
local level. Successfully
promoting the corridor is
essential because lawmakers
need assurances that the project
that they are supporting is
worthy of scarce public
resources.
Very soon, Mn /DOT will make
a decision on whether to provide
critical funding for a study of the
corridor. The model letter at
the right can be used as a
starting point for preparing a
letter of support, which conveys
the most critical needs of the
Dear
I am writing to urge your support for a study of needed safety, capacity,
and corridor preservation needs along State Trunk Highway 15 between
Saint Cloud and Fairmont.
Trunk Highway 15 is the primary north -south route west of the Twin Cities
linking 1 -94 and 1 -90. It is a 130 -mile corridor extending from Saint Cloud to
Fairmont, and including the other regional trade centers of Hutchinson and
New Ulm, A study of the corridor is necessary to identify specific high
priority safety and mobility needs along the corridor, and to preserve right
of way for future capacity needs.
Safety problems on TH 15 continue to be a serious concern. Since 1990,
over 6,000 crashes have occurred along the corridor resulting in over 50
fatalities. Population and economic growth along the corridor will worsen
the safety along the corridor if action is not taken soon to identify critical
improvements.
The proposed study will identify the safety and access needs of the
corridor, coordinate existing plans, develop improvement priorities, and
establish a schedule for future improvements. In addition, the study will
identify corridor preservation needs by coordinating with Mn /DOT and local
planning and zoning authorities to identify necessary setbacks and
preservation needs.
The region's ability to attract and sustain economic growth, and the safety
of motorists who drive the corridor every day are dependent on investments
to meet the growing demand as the population increases and our
infrastructure ages. Please support funding for the TH 15 corridor study so
that the safety and mobility needs along the corridor can be addressed.
corridor from your organization's unique perspective. The Coalition is in the process of drafting model
resolutions which will be distributed at the February 25 membership meeting.
An adopted resolution or a letter of support will help the TH 15 Corridor Coalition to build a more
persuasive case for funding of a corridor study, and ultimately to fund the critical safety and mobility
improvements that we all recognize are overdue. The TH 15 Coalition would greatly appreciate your
input and is prepared to help draft a letter on your organization's behalf. For assistance, or to submit a
signed letter or local resolution, contact TH 15 Coalition project consultant Matt Shands at (651) 967-
4646, or matt.shands @bonestroo.com.
Trunk Highway)
Coalition
Bonestroo
6(6) i
Membership News
JOINING THE HIGHWAY 15 COALITION IS EASY!
The Trunk Highway 15 Coalition urges public and private entities
whose employees or customers use the corridor on a regular basis to
join our Coalition. Our mission is to organize and effectively advocate
accelerated improvements to this important highway.
Membership and annual dues contribute to the cost of the
Coalition, which include the costs of organizational meetings,
informational materials geared to members of Congress and local
legislators that demonstrate the needs and degree of local support for
improvements along the corridor, continued development of the
Coalition's website, and administrative costs. Ultimately, the
Coalition's efforts will result in safety and mobility improvements
along the length of the corridor from St. Cloud to Fairmont, so we
strive to maximize membership among all of the effected
communities.
2009TH 15 Corridor Coalition: Dues Structure
_
TH. 15 Coalition
Annual Dues
Development Fund
county $200
Platinum $5,000
Cry $200
Gold $2,500
Tovmship $50.
silver $1 .
Business $50
Organization $50
Association $50
Individual - $25
The Coalition has set up a two -tier due structure, presented in the box above, to facilitate membership
growth, while also generating sufficient revenue to actively achieve the mission of the Coalition. The
Coalition is also requesting that existing and new members to consider a one -time donation to the
Corridor's development fund. The creation of this fund is designed to provide the assets necessary for the
Coalition to become fully effective and represented, while also giving the Coalition the ability to leverage
its resources to secure state and federal assistance.
Increasing membership is important not only to provide the resources necessary to operate the
organization, but also to strengthen the Coalition through diversity and sheer numbers. If you know an
organization or an individual interested in joining the Coalition, please contact the Coalition Steering
Committee member Kent Exner at the address or phone number provided under the newsletter banner on
page 1.
Corridor Study funding closer continued from Page 1.
successful, the study could be conducted as early as this summer.
Completion of a study of the TH 15 Corridor is an essential next step in the Coalition's ultimate goal of
securing state and federal funding for critical safety and capacity improvements along the corridor. The TH 15
Corridor Coalition is working closely with Mn /DOT to ensure that the proposed study addresses Mn /DOT's highest
priority issues. A draft Scope of Services describing the proposed study has been distributed to all appropriate
Mn /DOT staff in each district for their review and comment, and their responses will be collected by the TH 15
Coalition steering committee and incorporated into the final proposed Scope of Services for the study.
The Coalition is optimistic about its chances of securing funding for this critical study, but will remain
diligent in its pursuit of the funds. Said Kent Exner, Hutchinson City Engineer and Corridor Coalition Steering
Committee member, "Nothing is guaranteed, but we feel very positive about the progress we are making. Our
focus remains on getting this study funded, so that we can continue to build a strong case for federal and state
funding for the critical safety, mobility, and economic development project needs along the length of the
corridor."
Trunk Highway
Coalition
Bonestroo
co( 1 :� i
PUBLICATION NO.
ORDINANCE NO. 09 -0522
AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF
HUTCHINSON TO INCLUDE CERTAIN LAND THAT ABUTS THE MUNICIPALITY
AND IS LESS THAN 120 ACRES PURSUANT TO MINNESOTA STATUES
414.033, SUBDIVISION 2 (3) AND 2b
WHEREAS, Marvin Hackbarth and Rebecca Moehnke, property owners, are requesting that
certain land be annexed to the City of Hutchinson, as legally described below, and:
That part of the West Half of the Northeast Quarter and that part of the East Half of the Northwest
Quarter, all in Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota described
as:
"The West half of the Northeast Quarter except the North 50 feet thereof; also excepting that part of
the West Half of the Northeast Quarter of Section 5 lying south of Township Road;
And, that part of the East half of the Northwest Quarter described as beginning at the Northeast corner
of the said East half of the Northwest Quarter; thence south 2,220 feet to the center line of the Glencoe
and Hutchinson Road; thence along the center of said road North 66 degrees West 114 feet; thence
North 724.2 feet; thence West 495 feet; thence North 1,443 feet to the North line of said East Half of
the Northwest Quarter; thence East 600 feet to the point of beginning, except the North 50 feet thereof,
all in Section 5, Township 116 North, Range 29 West, subject to existing railroad right of way and
existing highways and easements of record. Also excepting therefrom the following described tract of
land: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29
McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West half of and Section
5 described as beginning at the Northeast corner of Lot 8 of said Auditor's Plat; thence on an assumed
bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a
township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet;
thence North a distance of 1142.40 feet to a point bearing east from the point of beginning; thence
West a distance of 849.13 feet to the point of beginning, all located in McLeod County, Minnesota.
AND EXCEPTING
That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29 McLeod
County, Minnesota described as commencing at the Northeast corner of Lot 8 of the Auditor's Plat of
the West half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the
East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East
along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described;
thence continuing South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet;
thence North a distance of 1177.90 feet to a point bearing East from the Northeast comer of said Lot 8;
thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South
a distance of 1142.40 feet to the point of beginning."
Lying north of the northerly line of McLeod County Highway Right of Way Plat No. 47, according to
the recorded plat thereof.
U--Oc�L-
Ordinance No. 09 -0522
City of Hutchinson/Marvin Hackbarth Annexation
March 10, 2009
Page 2
WHEREAS, said property is unincorporated and abuts the City of Hutchinson on its eastern
boundary, is approximately 68 acres in size, and is not presently served by public water or sewer
facilities; and
WHEREAS, Marvin Hackbarth and Rebecca Moehnke are the sole owners of the property, the
property is not included within any other municipality, and is not included in any area that has already
been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and
WHEREAS, the City of Hutchinson held a public hearing on February 24, 2009, and
NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain:
SECTION 1. The City Council hereby determines and finds that the property abuts the
municipality and is less than 120 acres, that the area to be annexed is approximately 68 acres, that the
property is not included in any area that has already been designated for orderly annexation pursuant to
Minnesota Statues 414.0325, and that the request complies with all of the provisions of Minnesota
Statutes 414.033 Subd. 2 (3) and 2b and
SECTION 2. The-property abuts the city limits and is about to become urban or suburban in
nature and that the property is about to be developed by the City of Hutchinson Economic
Development Authority for the purpose of industrial development with municipal services, and
SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include
the Property and the same is hereby annexed to and included within the City of Hutchinson as if the
property had originally been part thereof.
SECTION 4. The population of the area legally described within and hereby annexed is zero.
SECTION 5. The City of Hutchinson, pursuant to Minn. Star. 414.036, that with respect to the
property taxes payable on the area legally described herein, hereby annexed, shall make a cash payment to
Hassan Valley Township in accordance with the following schedule:
a. In the first year following the year in which the City of Hutchinson could first levy on
the annexed area, an amount equal to 361.39
b. In the second and final year, an amount equal to 361.39
SECTION 6. That pursuant to Minn. Stat. 414.036 with respect to any special assessments
assigned by the township to the annexed property and any portion of debt incurred by the township
prior to the annexation and attributable to the property to be annexed, but for which no special
assessments are outstanding, for the property legally described herein, there are no special assessments
or debt incurred by the township on the subject area for which reimbursement is required.
SECTION T The City Administrator is directed to file copies of this ordinance with the Office
of Administrative Hearings - Municipal Boundary Adjustments, Hutchinson Township, the McLeod
County Auditor, and the Minnesota Secretary of State.
Ordinance No. 09 -0522
City of Hutchinson/Marvin Hackbarth Annexation
March 10, 2009
Page 3
SECTION 8. This ordinance takes effect upon its passage and publication and the filing of the
copies as directed in Section 7 and approval of the Ordinance by the Office of Administrative Hearings
- Municipal Boundary Adjustments.
First Reading: February 24, 2009
Final Reading and Passed: March 10, 2009
Adopted by the City Council this IO day of March, 2009.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
ri
i m 3
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: March 10, 2009
As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or
construction staging changes. All of these items have been identified and deemed necessary to satisfactorily complete the
projects. The following Change Orders are proposed to address the specifically described items:
o Change Order No. 2 — Letting No. 4/Project No. 08 -04 — 2008 Pavement Management Program
Phase 1
Documentation necessary to address miscellaneous additional project work The majority of the
costs within this Change Order are attributable to the School Road NW street repair work that
was incorporated into this project and required attention prior to the TH 15 Roundabout project.
The costs associated with this work are accounted for within the 2008 Bonding contingency
funds. This Change Order results in a contract amount increase of $38,490.16
We recommend that the above Change Order be approved.
cc: Gary Plotz, City Administrator
((c)
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 2344209 ShastI art
CHANGE ORDER NO, 2 Dated: 03M200
R & R Excavating Inc
9
1149 Hwy 22 South
Contractor: Hutchinson NIN 55350
Letting No. 4 Project No. 08.04
Lewis Ave SW, 3rd Ave SW, Pishney
Ln SW, East Pishney Ln SW, West
Pishney Ln SW, Pishney Alley, Alan
Project Location: Dr SW & Circle Dr SW
a
O
=
0 c
a <
w 6
0
1) Equipment, labor & materials for repair of misaligned joint requested by Maintenance Dept.
2) Equipment & labor for exploratory Digging for watermain & gate valve. Was located on 3rd Ave SW.
3) New Storm Sewer & Existing Sewer Service due to grade conflict.
4) Regrade due to grade changes.
5) Additional labor and materials for repair /replacement of water service. Service started leading following watermain shut down/tum on. Line Item
payment for 1" copper (32'), 1" Corporation Stop & Curb Box connect to existing service.
& 14) Bituminous Paving Incentive & Disincentive.
7 thru 13) School Road N - Bituminous repair requested by Maintenance Dept due to this road being used by Mn /DOT for detour of Hwy 15 traffic.
Item No.
Spec. Ref.
Item Name
Unit
Quantity
Unit Price
Amount
INCREASE ITEMS:
1
Repair " VCP San Sewer 10d N of Circle Dr
LS
1
$1,201.73
$1,201.73
n&Gate
Exploratory Digging - Looking for Existing Wat2 Valve at West Pishney Ln & Pishney Alley
LS
1
$495.00
$495.00
New Storm Sewer & Existing Sewer Service a3 SW
HR
1
$455.00
$455.00
4
Regrade of Pishney Alley - East o East PishnLS
1
$843.75
$843.75
5
Repair eplace Water Service at 380 West Pishney Ln
LS
1
$303.50
$303.50
6
Bituminous Paving Incentive
LS
1
$1,789.68
$1,789.68
7
Reclaim (School R )
SY
1700
$0.64
$1,088.00
8
ituminous Non -Wear Course
TON
234.4
$58.35
$13,677.24
9
Bituminous Wear Course
TON
159.4
$59.00
$9,404.60
10
Tack oat
GAL
20
$1.75
$35.00
11
Blade Roller to hape/Compact ubgrade
LS
1
$2,034.00
$2,034.00
12
Mobilization of Bituminous Equipment & Shaping &
Compaction Equipment
EACH
2
$600.00
$1,200.00
13
Excavation & Hauling Excess Reclaim Aggregate - Includes
Trucks, Loader, Dozer, Bobcat
LS
1
$3,397.50
$3,397.50
TOTAL INCREASE ITEMS
$35,925.0
DECREASE ITEMS:
14
Bituminous Paving Disincentive
LS
1
($848.37)
($848.37)
TOTAL DECREASE ITEMS
($848.37)
SUB -TOTAL
$35,076.63
15 1
110% Contractors Prime
34135.32
to%
$3,413.53
TOTAL INCREASE
$38,490.16
NET INCREASE
-------------------- __— _-- _-- __ —._ —_
538,490.18
In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $ 38,490.16
(add)/(deduet)r An extension of -30- days (to August 31, 2008) shall be allowed for completion of sodding and bituminous wear
course only. All other remaining items must be completed by the original completion date of August 1, 2008.
ORIGINAL
CONTRACT
AMOU
PREVIOUS AGDITIONSIDEDUCTIONS
THI$
MAIL ;
$626,264.35
$6,522.00
$38,490.16
$670,276.54
APPROVED:
APPROVED:
Mayor: Steven W Cook
DATED: 03/10/2009
Contractor: R & R Excavating Inc
DATED:
APPROVED:
APPROVED:
City Administrator: Gary D Plotz
DATED: 0311012009
City Engineer: Kent Exner
DATED: 03/1012009
(0 C)
C
Il a .i � N �• "Y 1
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Items for Pavement Management Program Phase 2 Project
(Letting No. 4/1 roject No. 09 -04)
DATE: March 10, 2009
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project at the April 14 City Council meeting. City staff will be administering a Neighborhood Meeting on
Wednesday, April 8", and reviewing potential assessments with property owners that are adjacent to this project prior to
the proposed Public Hearing. This project includes the roadway, drainage, water main, and sanitary sewer infrastructure
improvements within Elm Street NE (McLeod to North High) and 10' Avenue (I Ith to Maple).
We recommend that the attached Resolutions and Notices be approved as described above
cc: Gary Plotz, City Administrator
u 64)
RESOLUTION NO. 13540
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.4
PROJECT NO. 09-04
WHEREAS, it is proposed to improve:
Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway
rehabilitation and utility infrastructure installations by construction of lateral storm sewer,
drain tile installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading,
aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing,
landscaping, street lighting, restoration and appurtenances, and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed
to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the
proposed improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement, and the estimated cost of the improvement as recommended.
Adopted by the Council this 10th day of March 2009.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
L-0)
HUTCMSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Cenw/I l l Hassm 3t SF/HmWhftmn MN 55350.2322/320.234-4209JFAX 320- 23442240
ENGINEERING REPORT & FEASIBILITY STUDY
TO:
Mayor and City Council
FROM:
Kent Exner, City Engineer
DATE:
March 10, 2009
SUBJECT:
Letting No. 4 /Project No. 09 -04
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L4/P09 -04 Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway rehabilitation and
utility infrastructure installations by construction of lateral storm sewer, drain the installations, lateral
watermain, lateral sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and
gutter, bituminous base, bituminous surfacing, landscaping, street lighting, restoration and
appurtenances.
co ACA)
RESOLUTION NO. 13541
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.4
PROJECT NO. 09 -04
WHEREAS, pursuant to a resolution of the Council adopted March 10th, 2009, the City Engineer has
prepared a report with reference to the improvement of:
Elm Street NE (McLeod to North High) and 10th Avenue NE (11th to Maple) roadway
rehabilitation and utility infrastructure installations by construction of lateral storm sewer,
drain file installations, lateral watermain, lateral sanitary sewer, surface reclamation, grading,
aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing,
landscaping, street lighting, restoration and appurtenances, and
said report was received by the Council on March 10th, 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $992,000.00.
2. A public hearing shall be held on such proposed improvements on the 14th day of April, 2009, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 10th day of March 2009.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
I l I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 /Fax: (320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
App l i catim T ype
I Short Term Date(s) Lj -1
Fee:
$30.00
Month/Da /Year- Month/D
/Year
0111mlization Information
Mc L eod Cotmkq
ForeuW
Name
lgiscay 130&,- 4C-,Y; i i
Ais
Phone Number
u, V 5T?
Address where regular meeting are held
State Zip
s
Day and time of meetings? Ins f T(�t iQ6244
/ �rryci
o t // /0✓l'�
i
Is this organization organized under the laws of the State of Minnesota?
0 yes ❑ no
How long has the organization been in existence? d 5tiYs How may members in the organization? q0Q
What is the purpose of the organization? R( 6 4cAi
d esly ya+ iQv'}
In whose custody will organization records be kept?
We frl(fw-t
37o- -6seS
Name
Phone Number
fa�43 /ss s�
6lewz'e-
/lids S
Address
City
State zi
ly)":,.t t- (fl"Ieve - 320 h/P(/- /a32S
True Name Phone Number
jbaU3 15 61 1114') Iv 7
Residence Address City State
Date of Birth: 3 / ( Place of Birth: /4-j"j, 1�2j (S`
Month /day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Wno
If yes, explain:
( -e)
0
City of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Gambling ender Minnesota Stat1W '329
& VC e#r z o - Z 7 35 7
True Name Phone Number
�D Z M11 /4
Residence Address City State Zip
Date of Birth: 2 0 / � / 6 7/ Place of Birth: 214 /V9
Month /day /year Cilyf State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes P„o
If yes, explain:
How long have you been a member of the organization? y5
Location #1
Mr-Leod CooI)J31 Cc1 /G(UiJV��S i7
Name of location where game Mll be played Phone Number
Address of locatioli where game will be played r �City State Zip
Date(s) and/or day(s) gambling devices will be used: 4 ' 1 �'V 1 through
AM AM
Hours of the day gambling devices will be used: From 5 -00 To
Maximum number of player: u 00
Will prizes be paid in money or merchandise? ❑ money Kinerchandise
Will refreshments be served during the time the gambling devices will be used? yes ❑ no
If yes, will a charge be made for such refreshments? es ❑ no
Gam IufctrntaCkm
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
I ,6e-( Vi (e- Prey' %' -&AA
IS
Name nn Title
t�
111 1.� M'( 'M 6L-) 55S
Residence Address City State Zip
Name
Residence Address
Title
City
State Zip
Citv of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3
Name
Title
Of r or Other Persons Paid for Se v*ft Wantation (if nexissar actdlrfo »atl »ar»es ones sJ+e
Name Title
Residence Address City State Zip
Name Title
Residence Address City State Zip
Name Title
Residence Address City State Zip _
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ❑ yes ❑ no Authorized Officer Y', yes ❑ no l
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling aqd I,TiJL %Qiarize myself with the contents thereof.
3 - S -D
Date
manager of organization Date
II tmternat use t»uy 1
City Council ❑ approved ❑ denied Notes:
Q \
C am:,
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Council & Mayor
FROM: Dan Hatten, Director of Police / Emergency Management Services
DATE: February 26, 2009
RE: Community Oriented Policing Services (COPS) Grant
This memorandum is to request authorization to apply for funding under the COPS Hiring
Recovery Program (CHRP). The COPS office will receive funds from the American
Recovery and Reinvestment Act of 2009.
CHRP is a competitive grant program that will provide funding directly to law enforcement
agencies to create and preserve jobs and to increase their community policing capacity
and crime - prevention efforts. There is no local match requirement for CHRP, but grant
funding will be based on current entry- level salary and benefits packages. CHRP grants
will provide 100 percent funding for approved entry -level salaries and benefits for 3 years
(36 months) for newly - hired, full -time swum officers who have been laid off, or are
scheduled to be laid off on a future date, as a result of local budget cuts. At the
conclusion of the federal funding, all grantees must retain all swom officer positions
awarded under the CHRP grant.
Thank you for your consideration on this matter.
/csb
2009 -01 -0002
� L)(`Z)
ORDINANCE NO. 09 -0524
AN ORDINANCE REVISING SECTION 31.20 — ORGANIZATION AND
APPOINTMENT
THE CITY OF HUTCHINSON ORDAINS:
§ 31.20 ORGANIZATION AND APPOINTMENT.
(A) All board and commission appointments authorized by ordinance or resolution
shall be made by the Mayor, and each appointment confirmed by the Council. The term of each
appointee shall be established and stated at the time of his or her appointment. Except for the
Economic Development Authority, no board or commission member shall be appointed to more
than two fu l consecutive full terms, exclusive of the fulfillment of an unexpired term or partial
term previously served, but shall again be eligible for service followinp, a break in service of not
less than one year. of feF a peried to exeeed ten yeaFs is lesse . New appointees shall
assume office on the first day of the first month following their appointment and qualification, or
on the first day of the first month following the expiration of the prior term and qualification,
whichever shall occur last. Provided, however, that all appointees to boards and commissions
shall hold office until their successor is appointed and qualified. All vacancies shall be filled in
the same manner as for an expired term, but the appointment shall be only for the unexpired term.
(B) All appointed board and commission members shall serve without remuneration,
but may be reimbursed for out -of- pocket expenses incurred in the performance of their duties
when those expenses have been authorized by the Council before they were incurred.
(C) The chair and the secretary shall be chosen from and by the board or commission
membership annually to serve for one year. Provided, however, that no chair shall be elected
who has not completed at least one year as a member of the board or commission.
(D) Any board or commission member may be removed by a four - fifths majority
vote of the Council for misfeasance, malfeasance or non - feasance in office and his or her position
filled as any other vacancy.
by it.
(E) Each board and commission shall hold its regular meeting at a time established
(F) Except as otherwise provided, this section shall apply to all boards and
commissions.
Adopted by the City Council this 24'" day of March, 2009.
ATTEST:
Mayor Steven W. Cook Gary D. Plotz, City Administrator
I
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
March 3, 2009
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: Proposed Managed Minimum Maintenance Landscape Alternative.
For several years, the City has allowed property owners to develop alternative landscapes, based on City
policy that further clarifies Section 92.35 ff. This program has been successful in many areas of the City.
In an effort to further identify potential cost - saving measures, Public Works staff has prepared a draft
amendment to existing alternative landscape policy provisions that would allow for managed areas where
minimum maintenance of vegetation is allowed to take place without requiring native vegetation to be
planted. The idea behind these managed areas would be that they be large, neatly segregated areas where
mowing is not done routinely, thereby reducing ongoing maintenance costs.
Under this proposal, managed minimum maintenance would be available to all property owners.
Managed minimum maintenance areas would be required to follow these provisions:
1. Tall vegetation is not allowed adjacent to buildings and structures, as identified in Minnesota State Fire
Code Section 316.2, including but not limited to vegetation within 30 feet of buildings.
2. Areas designed for minimum maintenance management must:
a. be at least 2,500 square feet in size.
b. not interfere or hinder access to buildings or other accessible facilities.
c. be free from noxious weeds.
d. be treated for broadleaf weeds at least once per year.
e. be mowed at least once per year in the fall.
f. not be located within rights -of -way or within 15 feet of a right -of -way.
g. must be registered with the City Weed Inspector.
The City would have additional options under this proposal, as described:
3. Minimum maintenance management plan. The City (or other government agencies) can specifically
identify areas for managed minimum maintenance on public properties and rights -of -way, provided they do
not conflict with access to infrastructure, public facilities or negatively affect public safety.
Staff has worked with the Planning/Zoning, including Planning Staff to address any concerns. There
were no significant issues identified with allowing managed minimum maintenance areas within the City.
I recommend adoption of the attached policy, with highlighted changes noted.
Also attached for your reference is current City Code regarding weeds/maintenance standards.
iUc�
City of Hutchinson
Weed Ordinance
Alternative Landscape Policy
Special Provisions — Alternative Landscapes. Every owner or occupant of land or, if the land
is unoccupied, the owner or resident agent, shall cut down, destroy or eradicate all noxious
weeds as defined by the laws of the State of Minnesota and grasses standing or growing upon
such lands, in such manner and at such times as may be directed or ordered by a City authorized
weed inspector. Any land, with over thirty percent (30 1 /6) of its grass and weed growth above the
height of twelve (12 ") inches, not in compliance with Section 3 (b) of these provisions below:
will be considered in violation of the weed ordinance. Further, all land must remain debris free,
such that it does not become a dumping site for grass clippings, garbage, dirt and any other
substances that would directly alter the normal conditions and following issuance of a citation for
said violation, the City may cause the land to be cleared and leveled to eradicate the improper
condition of the land, with the expense for doing so becoming the responsibility of the
landowner.
Weed inspector: A City authorized weed inspector(s), shall examine the lands, highways and
public grounds for the purpose of ascertaining if the provisions of the Code are being complied
with. If it is found that such is not the case, the weed inspector(s) shall issue a notice in writing
in a form prescribed by the Council to owner(s) or occupant(s) requiring them to cut down,
destroy or eradicate all noxious weeds which are growing or in danger of going to seed, within
seven (7) days. If owner is a nonresident of the City, then the occupant shall be deemed to be the
owner's agent to receive any such notice.
Weed Cutting: Whenever any person(s) fails to comply with the notice served upon them, the
City authorized weed inspector shall cause the same to be cut down, destroyed cleared, leveled
or eradicated at the expense of the owner of the property. The expense of maintenance of said
land shall be billed directly to the landowner. Said notice shall be served by the post office
addressed to the owner at the address shown on the real estate tax rolls of the County. If
payment is not forthcoming from the landowner by October 1 of that year, the bill shall be
assessed against the property as provided by law. A property owner may establish that a plant or
plants are part of an alternative landscape and by therefore proclaiming, may be exempt from the
provisions of the aforementioned provisions. Alternative landscapes shall be those as described
below.
Special Provisions — Alternative Landscapes
Preamble. The City Council finds that there are a variety of landscapes in the City,
which add diversity and richness to the quality of life. Certain areas in the City have
been left, or allowed to go natural. These have been accepted by the vast majority of the
City residents as appropriate and as part of the unique quality of life in this community.
There are community expectations, however, that once an area has been disturbed,
landscaped, or otherwise maintained, that that area will continue to be maintained in a
consistent manner. When vegetation in that area is not continually maintained, it
becomes aesthetically unpleasing and violates community standards. Property, which
appears neglected, may decrease the value of adjacent properties. In addition, if
vegetation is not properly maintained, there may be the following adverse impacts on
public health, safety, and welfare:
Alternative Landscape Policy —Page I of
-U(
a. Undesirable vegetation such as common buckthorn, quackgrass, and other weeds
may invade and threaten to supplant other more desirable vegetation.
b. Vegetation, which causes allergic reactions, such as ragweed, may develop,
and
C. Tall vegetation along driveways and public roads may impair visibility when
entering or exiting public roads.
d. Undesirable tall vegetation Aacent to buildings and structures, as identified itt
Minnesota State Fire Code Section 316.2, including but not limited to vegetation
within 30 feet of buildings
The City Council also finds that it is in the public interest to allow citizens to choose the
type of landscaping on their properties and to make changes in that vegetation. As a
protection for the larger community, however, this change in vegetation must be properly
managed and maintained and the length of the transition period must be minimized.
The Council finds that the establishment of prairie and meadow plant communities is an
acceptable landscape treatment in the City. This requires special consideration, however,
because weeds will grow during the first few years of transition before the new
vegetation predominates and will appear like neglect. Therefore, the Council finds that
this type of vegetation is acceptable if it is properly maintained to shorten the transition
period and if notice is given of the intended result.
In contrast, the transition to trees and other woody species does not require special
consideration because untended grass or weeds are not a necessary part of that transition
period. Rather, the transition period is shortened by eliminating competition around the
seedlings through such techniques as organic mulch.
The City Council has enacted this policy to balance the public interest in a variety of
vegetation with the public need to ensure proper maintenance of that vegetation. The
Council finds that establishing a height limitation for certain vegetation is in the best
interest of the public health, safety, and welfare as outlined above and is a reasonable
maintenance standard.
2. Definitions. For purposes of this policy, the following words shall have the meanings
specified below.
a. "Prairie vegetation" is grasses and flowering broad -leaf plants, which are native
to, or adapted to, the State of Minnesota, which are commonly found in meadow
and prairie plant communities, except weeds.
b. "Noxious weeds" are those plants designated as such by the State of Minnesota
pursuant to Minnesota Statues Section 18.171, Subd. 5.
C. "Regularly cut," means mowing or otherwise cutting the vegetation so that it does
not exceed twelve inches in height.
Alternative Landscape Policy — Page 2 of
6( C)
d. "Turf grasses" are grasses commonly used in regularly cut lawn areas, such as
bluegrass, fescue and rye grass blends, and non -woody vegetation interspersed
with them.
e. "Weeds" include all noxious weeds. Weeds also include any other non -woody
plant exceeding twelve inches in height unless specifically being listed as an
alternative landscape as defined below. A property owner may establish that a
plant or plants are part of an alternative landscape by providing a written
landscape plan for the area in question, complete with a listing and locations of
plant species. Vegetation, which does not comply with this plan, are weeds.
Maintenance Standard. The maintenance standard in this policy applies to property
which has been developed with a building as defined in the Building code, including
vacant property combined with developed property for tax purposes, and a parcel of
property which has been completely or partially disturbed by demolition, grading or other
means in preparation for development or redevelopment.
a. All turf grass lawns must be maintained in an esthetically pleasing manner and or
compatible to the neighborhood in which it resides and must not exceed a height
of twelve inches, measured from the base at ground level to the tip of each stalk,
stem, blade, or leaf.
b. This requirement does not apply to the following:
1. A wetland or floodplain designated on the official zoning map.
2. A drainage pond or ditch, which stores or conveys storm water.
3. A pasture which is (a) currently being used only for the exercise or
feeding of domestic hoofed animals, (b) physically surrounded by a
permanent fence which separates the pasture from property used for other
purposes, (c) at least one -half acre in size, and (d) undeveloped with any
habitable buildings.
4. An area in which the land and vegetation appears not to have been graded,
landscaped, mowed, or otherwise disturbed by human or mechanical
means at any time. Determination of what constitutes this type of area
will be based on a reasonable judgment of the present appearance of the
area. The recent history of the area may be relevant to this determination.
An area established as an alternative landscape with prairie vegetation if:
a. The prior vegetation is eliminated and the prairie vegetation is
planted through transplanting or seed by human or mechanical
means, and
b. The area is cut at least once per year to a height of no more than
twelve inches, if weeds cover more than 25% of the area, and
V1��rnaiice
1 .; unlsaape Policy P;iee ; A �� ,A
C. A sign is posted on the property in a location likely to be seen by
the public, advising that a prairie is being established. This sign is
required only if the prairie vegetation is in an area likely to be seen
by the public. This sign shall be in addition to any sign permitted
by the sign ordinance but shall be no smaller than ten inches
square, no larger than one square foot, and no higher than three
feet tall. The sign is no longer required when weeds cover 25% or
less of the area.
6. Alternative Landscapes as described above shall be approved after
a written plan relating to management of the area contains the following:
a. Legal description of the lawn upon which the grass and other
growth will exceed twelve inches in length.
b. Statement of intent and purpose for the lawn. A description of the
vegetation types, plants and plant succession involved
C. The specific management and maintenance techniques to be
employed.
d. Included shall be provisions for cutting at a length not greater than
twelve inches in the front yard area, that portion of the yard that
abuts any public sidewalk and a strip must be maintained not less
than four feet adjacent to neighboring property lines, which may be
waived by the abutting property owner on the side so affected.
EMORTMAJI- 1 1== 1 71111 MR.
affect public safety.
Alternative Landscape Policy — Page 4 of
4. Declaration of Public Nuisance. The following are public nuisances subject to abatement
under this chapter:
Noxious weeds,
2. Vegetation which does not meet the maintenance standard specified in
paragraph 3 above, and
Vegetation, which violates the sight - distance standards in City Ordinance
10.2, Subd 6.
1 k<rnouv� Laixlscn��e Polity Nngc. � �$�
Current City Code:
WEEDS
§ 92.35 SHORT TITLE.
This subchapter shall be cited as the "Weed Ordinance."
§ 92.36 JURISDICTION.
This subchapter shall be in addition to any state statute or county ordinance presently in effect,
subsequently added, amended or repealed.
§ 92.37 DEFINITIONS; EXCLUSIONS.
(A) For the purpose of this subchapter, the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
DESTRUCTION ORDER. The notice served by the City Council or designated city official, in cases
of appeal, on the property owner of the ordinance violation.
PROPERTY OWNER. The person occupying the property, the holder of legal title or a person
having control over the property of another, such as a right -of -way, easement, license or lease.
WEEDS, GRASSES and RANK VEGETATION. Includes but is not limited to the following:
(1) Noxious weeds and rank vegetation shall include but not be limited to: alum (allium),
Buckthorn, Bur Cucumber, Canada Thistle, Comcockle, Cressleaf Groundsel, Curly Dock, Dodder,
Field Bindweed, French Weed, Hairy Whitetop, Hedge Bindweed, Hoary Cress, Horsenettle,
Johnsongrass, Leafy Spurge, Mile -A- Minute Weed, Musk Thistle, Oxeye Daisy, Perennial Sowthistle,
Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed, Russian Thistle, Serrated
Tussock, Shatter Cane, Sorghum, Wild Carrot, Wild Garlic, Wild Mustard, Wild Onion, Wild Parsnip
(2) Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated,
or otherwise maintained for two consecutive years;
(3) Bushes of the species of tall, common, or European barberry, further known as berberis
vulgaris or its horticultural varieties;
(4) Any weeds, grass, or plants, other than trees, bushes, flowers, or other ornamental plants,
growing to a height exceeding 12 inches.
(5) Rank vegetation includes the uncontrolled, uncultivated growth of annuals and perennial
plants.
(6) The term WEEDS does not include shrubs, trees, cultivated plants or crops.
(B) In no event shall cultivated plants or crops include plants which have been defined by state
statute or administrative rule as being noxious or detrimental plants.
§ 92.38 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE.
All property owners shall be responsible for the removal, cutting, or disposal and elimination of weeds,
grasses and rank vegetation or other uncontrolled plant growth on their property, which at the time of
notice, is in excess of 12 inches in height.
Penalty, see 4 92.99
�L)(C�
§ 92.39 FILING COMPLAINT.
Any person, including the city, who believes there is property located within the corporate limits of the
city which has growing plant matter in violation of this subchapter shall make a written complaint signed,
dated and filed with the City Administrator. If the city makes the complaint, an employee, officer or
Council Member of the city shall file the complaint in all respects as set out above.
§ 92.40 NOTICE OF VIOLATIONS.
(A) Upon receiving notice of the probable existence of weeds in violation of this subchapter, a
person designated by the City Council shall make an inspection and prepare a written report to the City
Council regarding the condition. The City Council, upon concluding that there is a probable belief that this
subchapter has been violated, shall forward written notification in the form of a "Destruction Order' to the
property owner or the person occupying the property as that information is contained within the records of
the City Administrator or any other city agency. The notice shall be served in writing by certified mail.
The notice shall provide that within seven regular business days after the receipt of the notice that the
designated violation shall be removed by the property owner or person occupying the property.
(B) (1) All notices are to be in writing and all filings are to be with the City Administrator.
(2) Certified mailing to the City Administrator or others is deemed filed on the date of posting
to the United States Postal Service.
§ 92.41 APPEALS.
(A) The property owner may appeal by filing written notice of objections with the City Council within
48 hours of the notice, excluding weekends and holidays, if the property owner contests the finding of the
City Council. It is the property owner's responsibility to demonstrate that the matter in question is shrubs,
trees, cultivated plants or crops or is not otherwise in violation of this subchapter, and should not be
subject to destruction under the subchapter.
(B) An appeal by the property owner shall be brought before the City Council and shall be decided
by a majority vote of the Council Members in attendance and being at a regularly scheduled or special
meeting of the City Council.
§ 92.42 ABATEMENT BY CITY.
In the event that the property owner shall fail to comply with the "Destruction Order' within seven
regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to
appeal, the City Council may employ the services of city employees or outside contractors and remove
the weeds to conform to this subchapter by all lawful means.
§ 92.43 LIABILITY.
(A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined
by this subchapter.
(B) The property owner is responsible for all collection costs associated with weed destruction,
including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred by the
city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate for
employees, equipment, supplies and chemicals which may be used.
(C) All sums payable by the property owner are to be paid to the City Administrator and to be
deposited in a general fund as compensation for expenses and costs incurred by the city.
(D) All sums payable by the property owner may be collected as a special assessment as provided
by M.S. § 429.101, as it may be amended from time to time.
IL,(C)
C�
•
SUBJECT: CHANGE IN LANDSCAPING ORDNANCE
�cC �r<s 'Z ccmer
C 09 20
P ,
2
As citizens and taxpayers of the City of Hutchinson, we have continued to read and here about the city
councils' agenda for beautification of land, buildings, etc within the city limits. Now, we read about the city
council wanting to relieve property owner having more than 2,500 square feet of the burden and
responsibility for up- keeping and maintenance of their property.
Could someone explain the rationale for the changing the landscaping ordnance to allow noxious weeds to
grow all summer long within the city? This proposal is not about saving city tax dollars, but relieving
investors of the responsibility for maintaining their property.
We are in opposition to changing the present ordnance. At present, the ordnance reads that weeds will be
controlled to a maximum height of 12 inches. Does this seem like an unbearable burden on the property
owner?
Apparently it does, I have had the opportunity to visit city hall and attend council meetings since the
summer of 2004 to have empty lots maintained in our neighborhood. On one occasion the city council was
presented with pictures of unsightly construction materials, excess dirt and concrete piles, along with weeds
standing three (3) to four (4) feet high. Those empty lots continue to have thistles and other noxious weeds
growing out of control. Now, the council is considering to allow developer, land speculators and property
owners to do a single mowing and weed spraying each fall?
The facts:
- Citizens are concerned about the care and maintenance of those empty lots because they impact
on the value of their property and neighborhood in which they live in. Run down house and
neighborhoods only breed trouble within communities.
- Written in the Hutchinson Leader article, " The city council is going to discuss changing the
ordnance to allow weeds and grasses to be mowed and sprayed one a year on large tracts of land of 2,500
square feet and larger." The land size of 2,500 square feet (50 feet x 50 feet) does not encompass the size
of one city block in Hutchinson. Maybe Hutchinson needs to consider making city lots larger.
- The city already has allowed one dump within the city limits. This was not a beautification issue
but a recourse to relieve contractors from paying to dispose of unwanted waste.
r 1
u
C
TO: Mayor & City Council
FROM: Miles Seppelt, EDA Executive Director
Jeremy Carter, Finance Director
Kent Exner, City Engineer
RE: Discussion of Energy Park Improvements Phase 1 Funding
DATE: March 10, 2009
Per the City Council's direction provided at the February 24 Workshop, City staff has reviewed funding alternatives for
the Energy Park Improvements Phase 1 project funding. At the upcoming meeting, staff will present different funding
opportunities and request Council's feedback. Due to there being assessable frontage within the above referenced
project, the project financing (specifically the amount of the improvement assessments) must be established in the near
future.
cc: Gary Plou City Administrator
I c( -A)
CITY OF HUTCHINSON
YTD - I
Feb 2009
02128/05
2009- 27,948
2009- 57,631
LIQUOR STORE
CONPAR_ISON____
CHANGE (4.2 %)
CHANGE +2.9%
__
_____
_
FES 2008
PBB D09
NET SALES
NET SALES__
__ __ _____
__ ._______-
_- _______
_ _- _____
---------
__ ______
_________ .
_
_
__T
CUSTO
DATE
LI UOR
BEER
WINE
MISC.,
TOTAL
BY WEEK
COUNT_
_
_ _ _ _
___ _ __ ___
___ ___ __ __
---------------------------
_.
_ ___ _ __ _ __
_________
_ 1
7;517
11,009
3,527 _
526
22,639
6,754
942
2
8 385
1
3 968_
536
27,792
7, 559
8 651
_ 1 ,176 _
_
_
_
5 955
-
162
60,431
4
_ 2 1 007_
3 02 1 �
-- 953
98
� 9
_
345
___
5
--
3,059
925
66
6
. _ _�__.
393
6
3,419
--.- 3,744
1,447
134
8,744
447
3,677
5,559
1,015
113
11,164
_
529
_7
-- 8�
_
6,114
10,176
_ 2
406
19. 549
8 490
954
96�
__
485_
7 1 _ 624
�2 B� 93
302
17,304
_
„__773
_
31
2,641
3,261
1,326
.76
7
425
!
12
3,594
,3 7 1 ,4_
960
228
8,496
423
13
1/
_ 3, 836
3 446
4 2263_
5 106
2,206
2,833
250
_ll, 635 _
84760
_
15
1 6,401
_ - 9,130
2,511
277
18 327
_
842
i6
5,866
8,821
2,828
380
17,903
- --
845
- --
3 327
-_
1 182
138
6,649
74
-
19
20
_
_
3 085
963
115
6 596
_ _ _,_____
._,..._378
19
2,049
3
1,256
230_
6 y 669
382
20
3 040_
_ 3,71 3
1
_ 104
8
_
415
21
3 506
5,105
1,316
163
10,170
527
_
22
11005
11 372
A 085
310
22,052
_
921_
23
5,331
8,427
-
2,549
_
250
16 557
_
812
26
3,610
5,526
1,074
225
10,435
_ 71
506
25
7i, 346
3,501
97
_ 149
6 969
423
26
1 2 477
3,766
3 091
134
1
403
3,013
4 3,732
1
118
8,375
__
-
8
3,0
4,612
1 850
120
9 675
490
6,663
1 012
3 110
413
20 258
916
[2 008
. 148, 385 5 . 1,_ . 633_
-
5
319732 _.
314,732
14,787'
2008 TOTAL
107 475
154,455
50 613
5,699
318437
15 337
TOTAL
107,475
154,455
50 A13
5,694
318 437
318437
15 337
_.-
_ ^
2001 TOTAL
104,281
138,019
51,862
4,867
289
14 - ----
___
, 660
40F SALE
34
a9
16
2
100
SALES I14C OR
DEC
10 349
_ 818
981
UNITS. SOLD: MTD -
YTD - I
Feb 2009
02128/05
2009- 27,948
2009- 57,631
2008- 29,189
2008 - 58,005
CHANGE (4.2 %)
CHANGE +2.9%
AVERAGE SALE 2009- $21.28
PER 2008- $20.76
CUSTOMER
CHANGE +$ .56
CITY OF HUTCHINSON '
LIQUOR 810RB.
C9MR18
__
_____
_
_--i
PBB D09
NET SALES__
_____ ______
_________
__
___ _ __
_________
_________
---------
_ -____-
_
_
TOTAL
CUSTOMER
DATE
LI UOR
BEER
NINE
NISC.
TOTAL
BY WEEK
_
COUNT
-
_.
2�
2,650
2,080
1,144
80
6,754
337
4 _
-3
3,296
_ 3, 0
_ �3.669
, 1,458
1,632
58
54
7, 559
8 651
T
387
153
5
4 020
5 955
1 382
162
11 519
567
_
6
7 627_
! _99 642
2, 803
_
_ 391
20,543
926_
7
6,242
9 ,932
3 226
154
--
19,154
059
74180
_ 9 _
3,674
3,516
_I445
107
6,
456
10
3,263
3 973
_,I ,
1
138
T 134
8 490
^_;__
431
_ 11
_ 3 36 1 _ _
1263
63
9 302
461
12
4,369
6,326
3,109
152
13,956
634_
13
7,25
10,036
4,574
356
22,221
989
14 ___7328_____9
,678 ____
453
22,039
84760
936
16
2 913
_
3,479
1,222
139
7,753
418
11
2 917
3,110
1 194_
7
�7 298
_ 381_
18
3 327
4,002
1 182
138
6,649
-
19
20
4.109
7,499
_ 6,81 1
097
` 1 ,614
4 272
_ 269
_� 359
01
_ 131_
_ 23, 227
_
_09
596_
21
6,874
0,832
2,813
368
16,987
850
_. -_...
- ._.._...-
..____-
23
Z 8,_26
3 519
3 174
_ 130_
7 657
477
24
2,604
3,966
1,177
141
7 688
_
418
_ 25
_ 3_,384
4 471
_1689127
` 9,671
_
473
26
3,610
5,526
1,074
225
10,435
506
27
6,801
10_
2,995
_
460
20,809
970
20
6,746
10,170
3,117
376
20,417
876
_
_76877
, _
2009 TOTAL__109,,483
. 148, 385 5 . 1,_ . 633_
-
5
319732 _.
314,732
14,787'
2008 TOTAL
107 475
154,455
50 613
5,699
318437
15 337
!OF SALT
35
_ 47
.__ 16
2
-_
100
-..
_.-
_ ^
INC_OR
_____
♦6
___
, 660
NOTE: Calendar changes (loss of one weekend to January sales)
Year to Date Sates are up 7.8% as noted on attached repo>Ets t
donth to Date Sales Report
.iquor Hutch
Sorts: Department Description 302009 9:28:41 AM
Filters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX Page 1
Mscriptlon 1 Desaipaon 2 Gass Desc roam A Style
Avg Cost Price 1 QoH Eat Coat MID Qty MID Cost MID M MI Sat M Profit MI GP%
Dept Desc: 01 -LIQUOR
Subtotal 1559 Dapt Dose: 01 - LIQUOR
20286.00 205661.99 8262.00 84645.93 1274.60 109482.44 24836.86 22.69
DW Dose: 02 -BEER
Subtotal 978 Dept Desc: 02 -BEER
12673.00 108463.66 12131.00 11621040 1899.32 148385.23 32175.28 21.68
Dept Dose: 03 - WINE
Subtota11901 Dept Dear: 03 - WINE
27102.00 184813.12 5680.00 33464.87 1490.08 51631.46 18179.81 35.21
Dept Dose: 04 - MISC 6.5%
Subtotal 312 Dept Desc: 04 - MISC 6.5%
3529.00 10181.60 1304.00 2327.58 44.54 3392.66 1065.30 31.40
Dept Desc: 05 -ICE
Subtotal 2 Dept Dose: 05 -ICE
360.00
429.35
288.00
263.54
0.76
476.06.
212.22
44.58
Dept Dose: 09 -RENTAL
Subtotal 2 Dept Desc: 09 - RENTAL
0.00
0.00
7.00
0.00
0.00
40.00
40.00
100.00
Dept Dose: 89 - MISC NO TAX
Subtotal 1 Dept Dose: 69 - MISC NO TAX
0A0
0.00
3.00
0.00
0.00
0.00
0.00
0.00
Dept Dose: 90 - MISC BEER
Subtotal 1 Dept Dese: 90 - MISC BEER
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-- --- -_. --- ..
Dept Dose: 91 - MISC LIQUOR
_z._ ..
...- -- - - -- _
Subtotal 1 Dept Desc: 91 - MISC LIQUOR
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
- -- - ----- --- _----------- - - ---
Dept Dose: 92 - MISC WINE
- ----
Subtotal 1 Dept Dose: 92 - MISC WINE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Dept Desc: 94 - MISC NO TAX
Subtotal 110 Dept Dose: 94 - MISC NO TAX
1023.00
3188.85
277.00
876.43
2.62
1321.41
446.05
33.67
Total 48M 64963.00
512436.37
27948.00
237779.05 4711.92
314732.45 76954.62
24.46
Mrt1 5�2 >,,
/.
3
-, r 1. 3 1 7 or 0 1, 069. /S
or 01, 2z�
8 2 /. 2 3
` 1e., 2 /, e j
of se-Ps
of �e(rrutirc Cvs iv, ZooB.
/e7
Month to Data Sales Report
Liquor Hutch
Soft Departrytent Dascnption 31112008 9.05:28 AM
Filters: DepavIrnent Description is between 01 -- LIQUOR and 94 - MISC NO TAX Page f
Desm"m I Deso"on 2 Chet Dese Rom 0 SW
Avg Cost price I QoH Fid cost MID Qty &W Cola NW Mkdn MID Sales WD Proft MID GP%
Dept Desc: 01 - LIQUOR -
Subtotal 1555 Dept Des c: 01 - LIQUOR
251211400 26671111.72 821110.00 82445.54 11292A4 107473.26 25028A4. 23.29
Dept Dose: 02 - BEER
Subtotal 917 Dept Desc: 02 - BEER
1141623.00
11233211.73
13400.00
11204211443
2845.13
154454AS
- --------- ------
3402BAS
22.03
------ - -- - - --- - - --------- - - - -------------------- - ----------------------------------------
De Desc- 03 -WINE
- - ----- - ----------------
---------------------
- -
SubtotaI1862 De Dear- 03-WINE
29283.00
1197597Z8
5516.00
32747.05
1428.17
- - -------
60613m
- -- - ------- -
1806851
---------- -
36
- ------ - ---------- - ---- - ------------------------
Dept Dow: 04 - MISC 6.5%
Subtotal 284 Dept Desc. 04 -MISC LS%
2471.00
924SM
1254.00
2403.83
33.37
3551A9
1147.70
32.31
Dept DesW 06 -ICE
Subtotal 2 Dept Dasm 66 -ICE
227A0
288.32
35L00
315AD
0.30
473.65
1S&W
33.37
Dept Desc: 09 - RENTAL
-
--- - -----------
Sub t o t al 2 Dept Desc: 09 - RENTAL
0.00
0.00
12.00
0.00
- - - - - ---
0.00
- - - --- -----------------------
48.00
-----------------------------------
48.00
100.00
- -- - -----------------------------------------
--- - Dept DWW. 89 - MISC NO TAX
- ------------------
Subtotal I Del* Desc- 89 - MISC NO TAX
0.00
0.00
0.00
0.00
- -----------------
0440
- --
0.00
0.00
0.00
- ---- ------ - ---- - ------ - ---- - - -
Dept Desc: 90 -MISC BEER
Subtotal 1 Dept Dmc. 90 . MISC BEER
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Dept Desc: 91 - MISC LIQUOR
Sul , I Dept Dear-: 91 - MISC LIQUOR
0.00
0.00
0.00
0.00
Gm
0.00
ILOO
- - -------
0.00
- - - - - -- - ---------- - - --- - ------ - ------ -------
Dept Deac: 92 - MISC WINE
- -
- - --------
-
- ------
Subtotal I Dept Desc: 92 - MISC WINE
0.00
0.00
0.00
- -------
0.00
- --------------------------------------------------
0.00
0.00
------------------------
0.00
-
0.00
-------------
- - - - - ---------------------------------------
Dept Dese- 94 - MISC NO TAX
-
-------- -
Subtotal 107 DW Damc: 94 - MISC NO TAX
100-00
3191A9
364.00
INGAII
3200
I622.36
5369I
33.09
Total 4733 72791.00
599348.24
29159.00
239423.93
663201
3184311A4
79013.67
24.81
Wcl�
Year to Date Sales Report
Liquor Hutch
Sorts: Department Description
Fitters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX
31212009 9:28:53 AM
Page 1
Description 1 Description 2
Class Depe
item #
SW
632.00
-------------
Avg Cost Price I OoHl
E)d Cost
YtD Qty
YtD Cost
YtD Mkdn
YtD Sales
YtD Profit
YtD GP%
Dept Desc: 01 - LIQUOR
--- ------------
-
---------- - -----------------------
-----------------------------
-
Subtotal 2 Dept Dose: 09 - RENTAL
Subtotal 1559 Dept Dose: 01 - LIQUOR
20286.00
--- ---- -- - I - -------- I_ -- - - - - -- -- - --- -- -- - ---
205661.99
---------- - -
17174,00
178519.39
2247.09
231114.02
52694.98
22.76
Dept One: 02 - BEER
--
- - - -- ------ - - --
-- ------- - - - --
- ----- ------
--- -- - --- -----
----------- -------
- - - - --
Subtotal 976 Dept Desc: 02 - BEER
Subtotal I Dept Dose: 89 - MISC NO TAX
12673.00
-- - -- -- --- ---- ------------- - ------ -- -----
108463.66
26385.00
246163.86
3517.66
314432.72
68269.33
21.71
-
Dept Desc: 03 - WINE
-------- ---
--- - ------- ----------------
--- ------
-- ----- I ----------------
- - I --- ----
---- ---- - --- ----
--- ------
Subtotal 1901 Dept Desc 03 - WINE
-------------
- - -----------------------
--- -----
--------
Subtotal I Dept Dose: 90 - MISC BEER
27102.00
------- ----- - --- -- --- - ------ -- -
18013.12
- --- -----
11203.00
56794.58
2360.37
104478.29
376114.03
30.07
-
Dept Dose: 04 MISC 6.5%
--- --
1_ ---- -------------
-- 1 ------------
--------------
------------- --- -
-- -------- --- -------
--
---
--
Subtotal 312 Dept Dose: 04 . MISC 6.5%
------ ---
-----
------ �Z_� ---- --
------
3629.00
-------
10181.60
------ ---
2590.00
I ------ ---------
4768.80
---- I ------ ---
78.29
8977.32
2208.60
31.65
Dept Dose: 06 -ICE
Subtotal 2 Dept Desc: 06 - ICE
360A0
-------------- --------- -------- 1-1 -----------_----------- ---------------
429.36
632.00
-------------
569.45
11,14
1008.64
449.09
44.63
Dept Dose: 09 - RENTAL
11 --------
--- ------------
-
---------- - -----------------------
-----------------------------
-
Subtotal 2 Dept Dose: 09 - RENTAL
0.00
------------- -- --- I ----------- - --------- --- --------- --- ------
0.00
-- - -------
10.00
-------
0.00
0.00
66.00
55.00
100.00
DePt Dose: Be - MISC No TAX
--- - -------
I ---------------
- -
------ ------- -----
-- ---- -----
- -- --------------------
Subtotal I Dept Dose: 89 - MISC NO TAX
0.00
0.00
3.00
0.00
0.00
0.00
0.00
0.00
Dept Desc: 90 - MISC BEER
------ -
-------- -----------
-----
-------------
- - -----------------------
--- -----
--------
Subtotal I Dept Dose: 90 - MISC BEER
OM
0.00
----------
0.00
-
0.00
0.00
0.00
0.00
0.00
Dept Dose: 91 - MISC LIQUOR
------ ---
-----
------ �Z_� ---- --
------
Subtotal I Dept Dose: 91 - MISC LIQUOR
0.00
--------- -- - -- - -- - - -- --- --- ----- ---- -- ----
0.00
----
0.00
----------------_-
0.00
0.00
0.00
0.00
0.00
Dept Dose: 92 - MISC VANE
--------------
-
------- ------ --
-------------------------
-------------------
- -
Subtotal I Dept Dose: 92 - MISC WINE
0.00
------ ---- --- -------------- ------- I ----------- ----- ----
0.00
-----------
0.00
-------------
0.00
0.00
0.00
0.00
0.00
Dept Dose: 94 - MISC No TAX
- --
_1 ---- --- ----------------
-- -----
--- ------------------------
---------- ---
- ----
---
Subtotal 110 Dept Desc: 94 - MISC NO TAX
1023.00
3180.65
674.00
1809.13
7.14
2726.48
9116.40
33.62
Total 4866 64963.00 512438-37
57631.00
498615.21
$211,89
660791.37
162177.43
24.64
J TL
S,xke
1
P7. r7,
or
8 S q-4
VTN
6f
1
7.4 3 76
or I t)
L471. /0
L
1 5,_ 5 7, 9
7.3 14D 7-
' I � t(,))
Year to Date Sales Report
subtotal 1 Dept Desc: 92 - MISC WINE
Liquor Hutch
Subtotal 264 Dept Oesc: 04 - MISC 6.5%
0.00 0A0
- ----------- --- -----------
0.00
------------
0.00 0.00 0.00 0.60
Sorts: DepaMreld Desc np8ac
-------------------------'--------------------
2471.00
_.....®..
3!1/2008 9:06:01 AM
Filters: Deparbmfd OasmVtion is between 01 - LIQUOR and 94 - MISC 140 TAX
4642AS
80.51
Page
DewuOon 1 DmcdpNm 2
32.07
Class Oese
ham a
Style
Avg Cost Prise 1 QoH
Ead Cost
YtD Qty
YW Cos!
YtD Mcdn YtD Sales
YtD Profit YtO GP%
Dept Deec: 01 - UQUOR
Subtotal 1665 Dept Desc 01 - LIQUOR
227.00
260.32
66SAO
607.86
0.75
201211.00
266711.72
16283.00
161600.69
22SC62 210116.34
48610.13 23.09
Dept Dena: 02- BEER
Subtotal 2 Dept Desc: 09 -RENTAL
Subtotal 917 Dept Desa: 02 - BEER
14623.00
- -'- - - ---'--._
129320.73
' -- ------------------------------
25912.00
23093203
4738.61 294874.79
63943.12 21.69
Dept Do= 03-WINE
56.00
100.0O
Dept Dow: 89 - MISC no TAX
---
Subtotal 1862 Dept Dean: 83 - WINE
Subtotal 1 Dept Dow- 69 - MC NO TAX
29293.00
197687.59
10391.00
62087.76
2490.52 97338.03
34750.60 35.70
Dept Dose: 04 - MISC 6.5%
subtotal 1 Dept Desc: 92 - MISC WINE
Subtotal 264 Dept Oesc: 04 - MISC 6.5%
0.00 0A0
- ----------- --- -----------
0.00
------------
0.00 0.00 0.00 0.60
Dept Dow.. 94 - MSC NO TAX
-------------------------'--------------------
2471.00
_.....®..
9240A0
2379.60
4642AS
80.51
6697.22
2144.68
32.07
m.=,..,....._...., n,, ....�.e..�.,a....a..a.,a....o..
Dept Gesc. 05- ICE
seas.....
m....,.. �._-,-.....,..,
v..,... a
............................
-
n.......... ....._...__.....a.,...,-
..=...
subtotal 2 Dept Daec. 05 - ICE
227.00
260.32
66SAO
607.86
0.75
918.69
310.71
33.82
Dept Dasc: 09 - RENTAL
Subtotal 2 Dept Desc: 09 -RENTAL
0.00
0.00
2&00
0.00
0.00
88.00
56.00
100.0O
Dept Dow: 89 - MISC no TAX
Subtotal 1 Dept Dow- 69 - MC NO TAX
(LOU
0.60
0.00
DAD
DAD
DAD
DLO
0.00
Dept Dose: 90 - MISC BEER
Subtotal 1 Dept Dear. 90 - MISC BEER
0.00
u..,. .. a........... e ....o...e.,<. =.
0.00
0.00
4.00
0.00
0.00
0.00
0.00
........ ..
Dept Desc: 91 - MISC UQUOR
.s ........
., �. ma,.
� .............. v=.=
s.__.<..............,_....._....
,,...,,,,.......,...a...
=u...�.
Subtotal 1 DqA Deec. 91 - MISC LIQUOR
0.00
0.00
0m
0.00
DAD
0.00
0A0
0.00
Dolt Desc: 92 - MM WINE
subtotal 1 Dept Desc: 92 - MISC WINE
0.00
,�- - -- -- --- --------- ----- -
0.00 0A0
- ----------- --- -----------
0.00
------------
0.00 0.00 0.00 0.60
Dept Dow.. 94 - MSC NO TAX
-------------------------'--------------------
Sul' ota1107 Ospt Dena: 94 - MISC NO TAX
1062.00
3191AS 641A0
1967.15
36.60 29'17.96 890.54 3233
Total 4733 72791.00 699346.24
66006.00
482232.80
9609.91 612937.91 160700.26 24.59
I 1 64)
luantity on Hand Report
iquor Hutch
0.00
0.00
0.0
0.00 0.00
Dept Dose: 92 - MISC WINE
Sorts: Department Description
Subtotal 1 Dept Dose: 92 - MISC WINE
302009 9:29:03 AM "
Fitters: Department Description is between 01 - LIQUOR and 94 - MISC NO TAX
Page 1
Description 1 Item #
EM Cost
Ext L Cost
Ext Price
GP %
Kit Qty On Order
QoH
Description 2 Cross Ref #
Av Cost
Last Cost
Price 1
Tmtr Qty Min Oty
3186.85
3182.85
4815.07
334
Dept Dose: 01 - LIQUOR
Subtotal 1659 Dept Desc: 01 -LIQUOR
205581.99
208432.22
276280.03
25.8
0.00
20286.00
Dept Dose: 02 -BEER
Subtotal 976 Dept Dose: 02 - BEER
108483.66
108815.81
143648.34
24.6
0.00
12873.00
Dept Dave: 03 - WINE
Subtotal 1901 Dept Dose: 03 - WINE
184813.12
186827.12
294906.58
37A
0.00
27102.00
" Dept Dose: 04 - MISC 6.6%
Subtotal 312 Dept Dose: 04 - MISC 6.5%
10181.80
1022232
15587.03
34.6
0.00
3529.00
Dept Dose: 05 -ICE
Subtotal 2 Dept Doss 05 -ICE
429.36
424.36
788.30
45A
0.00
350.00
Dept Desc: 09 -RENTAL
Subtotal 2 Dept Dose: 09 -RENTAL
0.00
0.00
0.00
0.0
0.00
0.00
Dept Dose: 89 - MISC NO TAX
Subtotal 1 Dept Dose, 89 - MISC NO TAX
0.00
0.00
0.00
0.0
0.00
0.00
Dept Desc: 90 - MISC BEER
Subtotal 1 Dept Desc: 90 - MISC BEER
0.00
0.00
0.00
0.0
0.00
0.00
Dept Dose 91 - MISC LIQUOR
Subtotal 1 Dept Dose: 91 - MISC LIQUOR
0.00
0.00
0.00
0.0
0.00 0.00
Dept Dose: 92 - MISC WINE
Subtotal 1 Dept Dose: 92 - MISC WINE
0.00
0.00
0.00
0.0
11.00 0.00
Dept Dose: 94 - MISC NO TAX
Subtotal 110 Dept Desc: 94 - MISC NO TAX
3186.85
3182.85
4815.07
334
0.00 1023.00
Total 4666 512438.37 614514.68 736003.33 30.4 0.00 64963.00
'Negative QoH extended valued is zero.
I � LP-)
Quantity on Hand Report
Liquor Hutch
Sortw. Deparbrient Description
F,fters: Deparbnent Description is bahvem 01 - LIQUOR and 94 - MISC NO TAX
3112008 9:06:14 AM
Page i
- Description I Item #
E)d Cost
E)d L Cost
E)d Prim
UP
m Qty On firder
Qotl
Description 2 Cross Ref #f
Avg Cost
Last Cost
price 1
Tmfr Qty Min Qty
Dept Dose. 01 -LIQUOR
Subtotal 1566 Dept Dose: 01 - LIQUOR
.
265711.72
ZGWIIAG
356802.72
- --- - -
25.3
- --------- -
0.00
-- - ------- - ------- - --------------
25125.00
- --------- -
Dept Des= 02 -BEER
Subtotal 917 Dept Dosc: 02 - BEER
123320.73
124186.99
164313.53
24.9
0.00
14623.00
Dept Desc: 03-WINE
Sub total 1862 Dept Deew. 03 - WINE
197587.68
198783.35
315381.77
-
37.3
- - ---
0.00
- -- ----------------
29283.00
- - - ----- - -----
Dept Dose: 04 - MISC 6.6%
Subtotal 254 Dept Does: 04 MISC 6.5%
92OA0
9207-11
14181.75
34.8
0.00
2471.00
Dept 05 -ICE
Subtotal 2 Dept Dose: 06 - ICE
288.32
- --- - ------
290A8
4677.23
38.9
- ----------------------
0.00
227.00
- - - - -------------- -- - -- - ------
Dept Desw. 09 - RENTAL
Subtotal 2 Dept Des= 09 - RENTAL
0.00
0.00
0.00
0.0
0.00
- - - -----------
0.00
- ---
Dept Desc. 89 - MtSC NO TAX
Subtotal I Dept Des= 89 - MISC NO TAX
0.00
0.00
0.00
0.0
0.00
0.00
Dept Do= 90 - MISC BEER
Subtotal I Dept Dm= 90 - MISC BEER
0.00
0.00
0.00
0.0
0.00
. ............ _ .......
0.00
= .......
Dept Dww. 91 - MISC LIQUOR
Subtotal I Dept Dose: 91 - MISC LIQUOR
0.00
0.00
0.00
0.0
-----------------------------------------
0.00
0.00
Dept Dose: 92 - MISC WINE
Subtotal I Dept Des= 92 -MISC WINE 0.00 0.00 0.00 0.0 GAD 0.00
Dept Deem 94. MtSC NO TAX
Subtotal 107 Dept Desc: 94 - MISC NO TAX 319149 323645 475347 37-9 0.00 1082.00
TOW 4733 599343.24 60101.62 854e90A7 29.9 (IM 72791.00
•Negafte QoM exbpxfed valued is zero.
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