cp09-10-19Hutchinson City Center
1 1 1 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, September 10, 2019
4:00 p.m.
Council Chambers -- Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, September 10, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
BUDGET WORKSHOP — 2020 PRELIMINARY LEVY AND BUDGET
Matthew Jau ,City Administr r
L
DATED: September 5, 2019
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 10, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — River of Hope Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
�a) Proclamation — Direct Support Professional Day
b) Resolution No. 15079 — Accepting Donation of Property from Jon and Keith Kamrath
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of August 27, 2019
(b) Regular Meeting of August 27, 2019
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15090 - Resolution Establishing Location for
Traffic Control Devices ("NO PARKING" Signs to be Removed from the North Side of Denver
Avenue SE Between Bradford Street SE and Sherwood Street SE)
(b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project
Construction
(c) Consideration for Approval of 2019 Recycle Aggregate Crushing Services
(d) Claims, Appropriations and Contract Payments
CITY COUNCIL AGENDA September 10, 2019
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. REVIEW OF POTENTIAL CIVIL AIR PATROL SITE AT CITY OF HUTCHINSON AIRPORT
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER I I I —
PEDDLERS AND SOLICITORS
10. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 —
FOOD VENDORS
NEW BUSINESS
11. APPROVE/DENY AUTHORIZING RESOLUTION NO. 15091 FOR THE SALE OF $5,860,000
GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2019A
12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC MEETING FOR
NOVEMBER 4, 2019
13. APPROVE/DENY RE -SETTING DECEMBER 24, 2019, CITY COUNCIL MEETING
GOVERNANCE
(T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for July 2019
b) EDA Board Minutes from July 31, 2019
MISCELLANEOUS
15. STAFF UPDATES
16. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
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PROCLAMATION
DIRECT SUPPORT PROFESSIONAL DAY
I, Gary T. Forcier, Mayor, proclaim September 11, 2019, as
"Direct Support Professional Day"
Gary T. Forcier, Mayor
Hutchinson, MN
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of Resolution 15079 - Accepting a Donation of Property
Department: Administration/Parks
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Matt Jaunich/Doff Moon
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 0
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Jon & Keith Kamrath are looking to donate a World War II Army Soldier Statute to the City to be placed in the McLeod
County Veterans Memorial Park. The donation request was reviewed by both the Public Arts Commission and the
McLeod County Veterans Park Board and they are both recommending that the City accept it as a gift to be placed in
Veterans Memorial Park.
In accepting the donation of the statute, the Council is also being asked to approve of the language for the plaque and
the location of statute within the Veterans Memorial Park. Both the language and the location of the statute have been
approved by the Veterans Park Board. There are some additional conditions that have been attached and included in
the resolution that have been reviewed and approved by staff.
Jon and Keith along with some Veterans are expected to be in attendance.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15079 Accepting a Donation of Property from Jon & Keith Kamrath
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15079
RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY
WHEREAS, The City of Hutchinson is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its
citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational
services pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following individuals have offered to contribute real property set forth
below to the City of Hutchinson:
Name of Donor Item
Jon and Keith & Lisa Kamrath World War II Army Soldier Statute
WHEREAS, the donation of the statute shall be placed at McLeod County Veterans
Memorial Park at the location identified in the attached map and will become property of the
City upon installation; and
WHEREAS, the statute will also have a plaque with it that will be furnished by the City
and the language to be placed on that plaque is also attached to this resolution; and
WHEREAS, the statute is being donated with the following conditions agreed upon by
the City:
• The City will provide any site preparation/landscaping/walkways/installation at the
City's expense.
• The City assumes all future maintenance and liability of the statute upon installation.
• If repairs or maintenance are required in the future to the statute, the City agrees to
consult with Jonathan Kamrath prior to making any changes.
• If at any time in the future the City discontinues the public display of the statute, the
statute may be donated back to the Kamrath Family at their request.
WHEREAS, The City Council hereby finds that it is appropriate to accept the donation
offered with the conditions of the donation and assign its use to the park noted above; and
WHEREAS, the City Council would like to especially thank Jon and Keith & Lisa
Kamrath for this gift.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, NHNNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson with
the conditions as laid out in the resolution.
Adopted by the City Council this 10t1i day of September 2019.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
Matt Jaunich
From:
Keith Kamrath rkeithkamrath@gmail.com>
Sent:
Thursday, September 5, 2019 2:48 PM
To:
Matt Jaunich
Cc:
Jon Kamrath
Subject:
Statue
EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system, Unless
you recognize the sender and know the content, Do NOT click links or open attachments.
Hi Matt,
Here are the points we discussed to include as part of the statue donation.
We have been in discussion with City officials who have agreed:
The City of Hutchinson will become the owner upon installation.
The City of Hutchinson will provide any site
preparation/landscaping/walkways/installation at City expense.
The City of Hutchinson will provide a plaque as part of the site
preparation that shall contain the agreed upon verbiage.
The City of Hutchinson assumes all maintenance and liability.
If repairs or maintenance are required in the future, the City of
Hutchinson agrees to consult Jonathan K, Kamrath prior to making
any changes.
If at any time in the future the City of Hutchinson discontinues the public display
of this statue, we request that the statue be donated back to the Kamrath Family.
Best,
Keith
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This statue is a tribute to all United States military veterans -
past, present, and future.
Created by Hutchinson artist Jonathan K. Kamrath, the statue was inspired by the
patriotic spirit of his grandfather.
Donated to the veterans of McLeod County by Keith and Lisa Kamrath to
commemorate the 75th Anniversary of the end of World War II.
(Date of Installation or Dedication)
Assignment of Copyright and Licensing Agreement
Recitals
The agreement is between Keith R. Kamrath (the "Donor") and the City of Hutchinson (the "City") and
pertains to the bronze statue that is donated to the City of Hutchinson and placed in McLeod County
Veteran's Memorial Park (Veteran's Park) in Hutchinson, MN.
The Donor commissioned Jonathan K. Kamrath (the "Artist") to produce the bronze statue.
The City received this statue as a gift from the Donor at no cost to the City other than the agreed -upon
site preparations to install the statue in Veteran's Park.
Upon receiving the statue/installation, the City is the owner of this one copy of the statue.
Agreement
The Donor retains all rights to create and sell additional copies, of any size, of the statue.
The City shall receive no remuneration from the sale of any copies of the statue by the Donor or Artist.
The City has the right to use the image of the statue in advertising, promotional materials, and other
means as it desires_
City of Hutchinson
Donor
By: Gary T. Forcier, Mayor By: Keith R. Kamrath
By: Matt Jaunich, City Administrator
Date
Date
HUTCHINSON CITY COUNCIL
REVIEW OF 2020 PRELIMINARY CAPITAL IMPROVEMENT PLAN
MINUTES
TUESDAY, AUGUST 27, 2019, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Steve Cook, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich,
City Administrator and other city directors.
REVIEW OF 2020 PRELIMINARY CAPITAL IMPROVEMENT PLAN
2. 2020 Preliminary Capital Improvement Plan
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
purpose of a capital improvement plan and the planning that goes into it. A CIP is a document
that realistically projects city needs, outlines means by which those needs can be met and
provides prioritization of those needs. The planning process provides city staff and Council with
a framework to make decisions regarding current and future city needs considering the city's
financial capability. The CIP commits the City to a long term capital plan that ensures that
expenditures can be made to add or replace capital items when needed, without significant
fluctuations in the property tax levy. Capital planning enables the City to maintain a stable
property tax rate, prevent peaks and valleys in its debt retirement program and establish and
thereafter improve its credit rating. The CIP establishes a comprehensive development program
that is used to maximize outside revenue sources and effectively plan for the growth and
maintenance of the city's infrastructure. The plan should be used as a goal, priority and vision -
setting tool. Mr. Jaunich also reviewed how the CIP Plan is built which includes individual City
Council goals and collective Council goals; citizens/business/user feedback to elected officials
(needs, wants, desires of the community); City staff long-term maintenance and replacement
schedules; and state/federal mandates.
Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is
estimated at $53.94 million. The Plan is approximately $2 million larger than last year's five-
year plan. The plan has an average CIP cost of $10.8 million. 2020's $18.4 million CIP cost
currently accounts for approximately 20-25% of all budgeted expenses. For comparison
purposes, this year's (2019) general fund budget is $13.12 million. This plan includes costs for a
new police station in 2020.
Mr. Jaunich reviewed that the plan is divided into infrastructure at $20.64 million; Park & Rec at
$3.8 million; Enterprise Funds at $15.58 million; Public Works at $3.23 million; Public Safety at
$9.99 million and General Government at $705,100. The make-up of the CIP includes: New
Debt: $17.90 million (amount of money that we need to borrow to pay for capital projects);
Aid/Grants (state aid, federal/state grants, bridge funds, donations): $3.37 million; Enterprise
Funds (Creekside, Liquor Store, Refuse, Water, Sewer, Wastewater, Stormwater): $17.21
million; Taxes (money from our tax levy that gets designated towards capital projects): $10.90
million; Special Assessments (direct costs that will be assigned to property owners adjacent to
projects): $4.47 million; Special Funds/Reserves (rural fire department, cooperative agreements):
$90,680. CIP funding sources for general fund projects include the General Fund from the
Facility Improvements (Capital Improvements Fund and $700,000 of LGA is dedicated annually);
Fleet & Equipment (Equipment Replacement Fund, General Fund — annual transfer of $275,000,
current funding is not adequate for "small" and "heavy" fleet needs, additional funding source of
about $327,000/year is needed); and Other Capital Needs (department budgets — tax levy, grants
or donations, and other city funding). Enterprise fund projects are covered by cash flow from
operations driven by user revenue and cash reserves. Infrastructure improvements debt are
covered by GO special assessment improvements bonds, special assessment, municipal state aid
for streets, grants, enterprise fund contributions and other city funding from Capital Projects and
Community Improvement. Capital project costs and funding is reviewed by the Resource
Allocation Committee. The Capital Projects Fund funding sources come from LGA, bonding
dollars and grants. The use of these funds are for general fund capital improvements included in
the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots,
street lights, sealcoating, etc., and other projects approved by the City Council. The 2018 year-
end unreserved cash balance is $594,803 from this fund. The Community Improvement Fund
funding sources come from retired debt service funds and donations. The use of these funds are
for City Council approved projects and Public Arts Commission & other public arts projects. The
2018 year-end unreserved cash balance is $3,034,633 from this fund. The Public Sites Fund
funding sources come from park dedication fees, donations, grants and rent on agricultural land.
The use of these funds are for parkland improvements, tree development, arts, and City Council
approved projects. The 2018 year-end unreserved cash balance is $128,053 from this fund.
Mr. Jaunich noted where the proposed 2020 CIP monies are going to. They include $4.50 million
for infrastructure (TH 15/Main Street, Linden Avenue SW/Sunset Street SW/Harrington Street
SW/Neal Avenue SW/Merrill Street SW/Clinton Avenue SW, LED light retrofits, other
miscellaneous streets); $1.16 million for Park & Rec (vehicles, rec Center roof, zamboni); $2.75
million for Enterprise Funds (Creekside facility/equipment, water/sewer/wastewater/storm water
improvements and equipment); $743,900 for Public Works (airport runway, cemetery, street
vehicles/equipment); $9.20 million for Public Safety (new police station, police vehicles, radio
replacements); $50,000 for General Government (general facility upgrades). Mr. Jaunich then
reviewed where the proposed 2020 CIP monies are coming from. They include $9.74 million
from New Debt (amount of money that we are planning to borrow to pay for capital projects next
year); $398,620 from Aid/Grants; $3.30 million from Enterprise Funds; $4.35 million from Taxes
(money from our tax levy that is helping to pay for capital projects next year); and $611,759 from
Special Assessments (direct costs that will be assigned to property owners adjacent to projects).
Mr. Jaunich reviewed the five components of the Plan which include the fleet committee,
facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich
provided an overview and brief history of the fleet committee. Since that committee was formed
nine years ago, more than 30 pieces of equipment were eliminated in the process. Mr. Jaunich
spoke about light duty fleet and heavy duty fleet. There are currently 100 pieces of light duty
equipment which are made up of cars, pickups, skid loaders, etc. Currently $275,000 of CIP
funds are allocated annually for light duty fleet, funded by the general fund. The unreserved cash
balance at the end of 2018 acquisitions is $617,000. Seven vehicles have been approved for
replacement in 2019. The City currently has 22 pieces of heavy duty equipment which are made
up of fire apparatuses, snow equipment, frontend loaders, etc. The light duty and heavy duty fleet
program is currently not sustainable with the plan and has an annual shortage of roughly
$327,000. Discussion was held regarding the proposed 2020 tax levy being allocated to the
general fund and not the CIP. Mr. Jaunich provided information on additional fleet analysis
completed which included looking at bonding/borrowing for future heavy duty fleet, completing
an audit report, looking at policy changes, and less focus on expected life and more focus on
Vehicle Condition Index. Mr. Jaunich then provided an update on the facility committee noting
that the Facility Planning Concept/Funding Model has been working well and the Facility
Manager concept has been working well. Mr. Jaunich noted that construction costs are increasing
In 2016 and 2017 the aquatic center took up most of the City's resources and pushed others back
on the priority list. In 2018 a schematic design of the new policy facility was completed. There
is also a Small Project Building Repair Fund whereby staff has set aside up to $50,000 per year to
address smaller facility items such as lighting upgrades, small roof projects, tuck pointing/joint
repair, etc. 2019 projects include roof replacement at recreation center, City Center ADA
sidewalk improvements and access controls, library roof restoration and restroom remodel, tennis
court improvements, LED retrofits at various buildings and other miscellaneous small building
repair projects. Council Member Cook expressed some concerns with a roof replacement at the
recreation center this year and wait and see until long-term plans are finalized for the facility. He
asked if perhaps there was a five-year plan that could be applied to it instead of a full
replacement. Dolf Moon, PRCE Director, responded on the dire need of condition of the roof and
the need for replacement at this time. Mr. Jaunich then reviewed a draft project list for 2020-
2024.
Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just
over $4.3 million. No major changes are planned in the compost fund from last year's 5-Year
CIP. Three walking floor trailers are planned along with a screener replacement in 2020 and a
wheel loader in 2023. The Refuse Fund saw a significant increase from the previous year's 5-
Year CIP with it being about $1.4 million higher than the previous plan. The previous plan had
the replacement of composting vessels at $200,000 per year and staff now believes those costs to
be closer to $400,000 per year. The new plan also includes facility upgrades that previously
weren't included. The Refuse Fund's CIP is planning for operations to remain status quo with
upgrading the very antiquated software for composting vessel controls which is backlogged from
2016, improve the tipping building's HVAC system and other general upgrades and replace
composting vessels starting in 2020 (five per year, 20 total). Past discussions have touched on
potential changes with regard to the source -separated organic material curbside collection
program, processing operations and product end use and this will continue to be addressed. An
office addition/expansion and other improvements have now been included with the plan.
Another item to consider is that the garbage contract is up in October 2020.
Public Works projects included in the 2020 plan are: Hwy 15/Main Street dominating most of
2020; Pavement Management Program which includes Clinton Avenue SW (Harrington to
Merrill), Merrill Street SW/Sunset Street/Harrington Street SW (South Grade Road to Linden),
Neal Avenue (Keith to Sunset), Linden Avenue (Dale to Harrington); Pavement Sealing/Seal
Coating; Wastewater Treatment Facility & Collection System; Water Treatment Facility &
Collection System; Storm Water System Repairs; Lakes/River Basin Improvements; Street
Lighting LED Retrofit; Airport Runway Seal Coat; and Vehicle/Equipment Replacements. Mr.
Jaunich then reviewed the street improvement projects scheduled 2021-2024. Mr. Jaunich also
reviewed project funding limitations/concerns which include a $1.9 million bonding target
limitations, dedicated street sealcoating funding at $125,000/year, infrastructure maintenance
needs at $250,000/year, construction cost increases, utility funds capacity, municipal state aid &
federal aid utilization and environmental and infrastructure grant possibilities.
Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet
as well as playground system replacement. A funding plan for a new police station needs to be
finalized (currently the five-year plan assumes a cost of $10 million with $3 million currently set
aside to help with upfront costs and borrowing $7 million). Funding of infrastructure
improvements need to be reviewed. The Compost fund needs to be reviewed as the facility is
getting older and improvements are needed with more coming. An analysis on cash use versus
financing will continue to be looked at. Proper planning/forecasting on storm water, wastewater
and water projects will be needed when evaluating the use of cash reserves to meet project needs.
Funding of water/wastewater/storm sewer needs to be addressed and the impact on the rate study.
Mr. Jaunich explained that the LGA allocation is 46% to the general fund and 54% to the CIP.
Council Member Cook asked about the Montana Street[Hwy 7 crossing that was not included in
the plan. Kent Exner clarified that the project is actually in this year's plan but will be bid out in
2020, therefore the plan needs to be updated with that information.
Council Member Cook also asked about City Center security upgrades. Mr. Jaunich explained
that that project was pushed back in correlation to the new police facility.
Council Member Cook also asked about campground upgrades. With the investment in the sewer
system, he felt that further improvements should be included in the plan.
Council Member Cook also asked about skin coating and if that process could be applicable to
parking lots. Kent Exner spoke about the proper conditions this could be applied to.
Council Member Czmowski noted that he would like the Council to consider adding a splash pad
into the plan.
Morgan Baum, 950 2nd Avenue SW, asked if the public safety center number is a real number or
if that is over budget? Mr. Jaunich explained that the $10 million was a real number provided to
staff in 2018. However, as a final design is completed, obviously a final number will be
determined. He noted it could be higher and it could be lower.
Ms. Baum also asked if there is a timeline on the community survey results. Mr. Jaunich noted
that results should be completed in mid -September with a final report being made to the Council
in mid -October.
3. Adjournment
Motion by Cook, second by Czmowski, to adjourn the workshop at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, AUGUST 27, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent
Exner, City Engineer, Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION —None
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15088 — Accepting Donation from Hutchinson Elks Lodge to the Hutchinson
Police Department Towards the Purchase of a Rescue Phone to be Used During Negotiations
Chief Tom Gifferson explained that the current rescue phone is more than 20 years old and the
purchase of a new one has been delayed each year. Chief Gifferson noted that the Hutchinson
Elks had approached his department and asked if there were any needs they had and the rescue
phone was one that was determined. The rescue phone will be used in situations like barricaded
subjects with unsafe approach. In this type of situation, the phone can be thrown to an individual
to have communication with law enforcement.
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15088. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Bud Morrow, 1278 Birdie Circle NW, presented before the Council. Mr. Morrow provided a
constructive suggestion on better ways to spend city funds. Mr. Morrow spoke of the costs of
relocation of ballfields, along with the pool complex, the dog park, the bicycle lanes, and the tunnel
under Hwy 7 West. Mr. Morrow expressed that he feels city streets are in pathetic condition along
with the terrible condition of the Hutchinson Mall parking lot. Mr. Morrow feels that the appearance
of Hutchinson has deteriorated over the 10 years he has lived here. Mr. Morrow expressed that he
does not feel he is getting good service for his tax dollars.
CITY COUNCIL MINUTES August 27, 2019
Council Member Cook noted that the Council just went through the CIP plan prior to the Council
meeting. Council Member Cook explained the funding plans for projects, streets, equipment, etc.
He noted that a lot of work and thought is put into the process and funding options
Karl Holmberg, 1108 Hennepin Avenue North, Glencoe, MN, presented before the Council. Mr.
Holmberg explained that he is a board member of the Natural Foods Co-op (Greener Pastures)
located at 8 Main Street North. Mr. Holmberg explained that he wanted to speak in favor of the
EDA grant for the street sign outside of their store. Miles Seppelt, EDA Director, noted that the
EDA Board had approved a $1000 grant at its board meeting last week. Mr. Holmberg spoke about
the business, Greener Pastures.
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 13, 2019
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Amending Boards/Commissions Calendar for Library Board
Meetings
(b) Consideration for Approval of Change Order No. 1 — Letting No. 5, Project No. 19-06
(Technology Drive and West Highland Park Drive)
(c) Consideration for Approval of Development Agreement with Silver Lake Capital Partners
(d) Consideration for Approval of Resolution No. 15089 — Resolution Adopting Findings of Fact
and Reasons for Approval of Variance Application to Construct an Addition at 700 Shady Ridge
Road NW With Favorable Planning Commission Recommendation
(e) Consideration for Approval of Acknowledgment, Consent and Subordination Agreement with
Highfield Apartments and Wings Financial Credit Union
(f) Consideration for Approval of Depositing State DMV One-time Monies of $72,194 Into the
Capital Projects Fund for DMV Upgrades and Other Future City Needs
(g) Consideration for Approval of Issuing Short -Term Gambling License to Faith Lutheran Church
from September 8 —November 30, 2019
(h) Claims, Appropriations and Contract Payments — Register A
Item 7(c) was pulled for separate discussion.
Motion by Czmowski, second by Sebesta, to approve Consent Agenda I with the exception of
Item 7(c). Motion carried unanimously.
2
CITY COUNCIL MINUTES August 27, 2019
Council Member Cook asked for clarification of this item. Miles Seppelt, EDA Director,
explained that Silver Lake Capital Partners LLC is the owner of Warrior Manufacturing and is in
an 8-year TIF District. This agreement is part of Warrior Manufacturing undertaking a major
expansion of its manufacturing facility in Hutchinson.
Motion by Cook, second by Christensen, to approve Item 7(c). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Christensen, second by Cook, with Forcier and Czmowski abstaining, to approve
Consent Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE
Lisa Bergh, Center for the Arts Executive Director, presented before the Council. Ms. Bergh spoke
about the purpose of the Center for the Arts and how they partner with other organizations. Ms.
Bergh spoke about the national and regional visitors the Center has received along with the
economic impact the arts makes on communities. Ms. Bergh also spoke about happenings at the
center such as youth art exhibits, theater productions, youth programs, art programs, senior citizen
engagements, and adult workshops. Ms. Bergh thanked the Council for the financial contribution to
the Center for the Arts.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-803 — AN
ORDINANCE REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE
AND TAXATION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained the purpose of the
ordinance related to local sales tax and statutory changes. Mr. Sebora noted that no changes had
occurred since its first reading at the last Council meeting.
Motion by Czmowski, second by Cook, to approve second reading and adoption of Ordinance No.
19-803. Motion carried unanimously.
11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-804 - AN
ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE
PERTAINING TO HOURS OF CONSTRUCTION DURING THE SOUTH GRADE ROAD
RECONSTRUCTION PROJECT
Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that this
ordinance is to allow for construction activities to begin at 7:00 a.m. on Saturdays.
CITY COUNCIL MINUTES August 27, 2019
Motion by Christensen, second by Czmowski, to approve second reading and adoption of Ordinance
No. 19-804. Motion carried unanimously.
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 15087 — DECLARING INTENT ON BONDING
REIMBURSEMENT
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that pursuant to IRS
regulations the City Council must approve a Resolution declaring the City's intent to reimburse itself
with bond proceeds on street and capital improvement projects that are financed by G.O.
Improvement Bonds. The City issues bonds in the Fall after the projects have been bid, awarded to
contractors and the contracts costs are determined. This allows for bonding amounts to be more
accurate, however the City must cash flow the project costs during the Summer/Fall and reimburse
itself when the bond proceeds are received. This process has worked well for the city and there are
no current issues with continuing this practice in the future.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15087. Motion carried
unanimously.
13. APPROVE/DENY BUSINESS LOAN TO ZEPHYR WIND SERVICES, LLC
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that Zephyr
Wind Services approached the EDA last February with interest in the former NuCrane building on
Hwy 7 West and are now housed there. Zephyr Wind Services primarily repairs electrical wind
generators on wind towers. They are also a storage facility of critical spares and replacement parts.
Zephyr Wind Services has applied to the City's economic development loan fund for a loan in the
amount of $100,000 for equipment. By the end of 2023 the company projects that it will create up to
50 new jobs in the community paying approximately $25/hour. Primary project financing is being
provided by Citizens Bank and the Small Business Administration. The Southwest Initiative
Foundation has also approved a $300,000 loan for the purchase of equipment. The EDA Finance
Team and EDA Board has carefully reviewed the company's financial records and is recommending
that the City Council approve a $100,000 loan for seven years at a 4% fixed interest rate.
Motion by Cook, second by Czmowski, to approve business loan to Zephyr Wind Services, LLC.
Motion carried unanimously.
14. APPROVE/DENY CITY MARKETING AND BRANDING INITIATIVE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that as a result of
the Council's strategic planning session in 2018, the Council authorized a request for proposals for a
firm to conduct a city-wide marketing and branding initiative. The City received 19 responses. A
subcommittee consisting of two council members and city staff narrowed the list from 19 to 4. The
four finalists came in for an interview with a panel and the panel identified Chandlerthinks, LLC, to
conduct the marketing and branding initiative on behalf of the City. This initiative will assist in
promoting the community to new residents and young families along with prospective businesses
.19
CITY COUNCIL MINUTES August 27, 2019
and developers. The project will provide for a community branding initiative for the City that will
include a logo update, along with a marketing campaign that uses various outlets to help promote the
community to the City's targeted audience. Six objectives of the project include: uniformity,
community identity/pride, community and economic development promotion, flexibility,
endorsement and community engagement.
Motion by Cook, second by Czmowski, to approve initiative. Motion carried unanimously.
15. APPROVE/DENY ORDINANCE NO. 19-806 - ORDINANCE REVISING CHAPTER I I I —
PEDDLERS AND SOLICITORS
Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora reviewed proposed revisions to
Chapter 111 — Peddlers and Solicitors based on discussions held at the last Council meeting. A new
section added to the chapter includes three new types of licenses — those being annual, temporary
and
multi -vendor sponsored event. Council Member Cook suggested having a two-day license available
under the temporary license section in case a vendor would want to work a weekend. Another
change is in the exemptions section of the chapter. Currently the Event Center, Fairgrounds,
Hutchinson Mall and Chamber of Commerce are exempted from having to obtain a license. A
suggested change is to remove the Chamber of Commerce from the exemptions list as it appears they
really only hold one multi -vendor event per year. Council Member Cook spoke about possibly
exempting events that are community festivals from having to obtain licenses. Mr. Jaunich noted
community festivals could be exempted or it could be addressed on the fee scheduled by waiving
fees for community festivals. Another change proposed is to allow for temporary licenses to be
issued by the city administrator as opposed to requiring Council action. Council Member Cook
expressed that he is okay with staff also administratively issuing annual and multi -vendor event
licenses. If licenses are rejected by staff, then the applicant should have the right to appeal to the
Council.
Motion by Christensen, second by Cook, to table this item and schedule for September 10, 2019, for
a first reading. Motion carried unanimously.
16. APPROVE/DENY ORDINANCE NO. 19-807 — ORDINANCE REVISING CHAPTER 123 —
FOOD VENDORS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the proposed
changes to this chapter or somewhat similar to the proposed changes in the Peddlers and Solicitors
ordinance. A proposed addition is to allow for issuing licenses for temporary food stands in addition
to mobile food carts and mobile food vehicles. Additionally types of licenses would include annual,
temporary and multi -vendor sponsored events. Another proposed change is to require insurance
only if the food vendor is operating on public property. Staff is recommending that a section be
added related to investigation and issuance just as it is written in the peddler/solicitor ordinance.
Other additional language talks about denial/revocation, reapplication and expiration of the license
as it is similarly written in the peddler/solicitor ordinance. Discussion was held regarding annual
licenses versus two-day temporary licenses and how the fees are applied. It was suggested to review
the City's fee schedule related to short-term/temporary licenses. A fee of $30 was proposed for the
temporary license fee. Discussion was also held regarding adding and defining community festivals.
5
CITY COUNCIL MINUTES August 27, 2019
Motion by Czmowski, second by Sebesta, to table this item and schedule for September 10, 2019,
for a first reading. Motion carried unanimously.
17. APPROVE/DENY ORDINANCE NO. 19-808 - ORDINANCE REVISING CHAPTER 93 —
ANIMALS — PERTAINING TO CHICKENS
Matt Jaunich, City Administrator, explained that the Council has had a few different discussions
since April regarding amending the City's animal ordinance to allow harboring chickens in the city
limits. Staff feels that the Council needs to take formal action on an ordinance to either move the
process forward or to halt it.
Mayor Forcier noted that he has received more than 20 calls over the last couple of weeks from
residents who do not want to have chickens in city limits. Because of this feedback, he would not be
in favor of allowing chickens.
Council Member Christensen noted that she has also only received negative feedback from residents
on allowing chickens. Council Member Czmowski also noted that he has received much more
negative feedback in the last two weeks than favorable feedback.
Motion by Christensen, second by Cook, to deny Ordinance No. 19-808. Council Member Cook
noted that he likes how the draft ordinance is written. He also expressed that staff has researched
other communities that allow chickens and they have had little to no issues with harboring chickens
in their communities. However, he too has received about a dozen calls from residents all opposing
allowing chickens in the city. He also noted concerns with allowing chickens in city limits. Council
Member Sebesta noted he too has received negative feedback, but he has received far more positive
feedback from those who want to have chickens. He expressed that he does not like that in the end
this could affect neighbor relationships, but he is in favor of allowing chickens in the community.
Roll call vote was taken: Christensen — aye; Sebesta — nay; Cook — aye; Czmowski — aye; Forcier —
aye. Motion carried 4 to 1.
GOVERNANCE
(T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Tall Grass/Noxious Weed Monthly Report for July 2019
b) Hutchinson Housing & Redevelopment Authority Annual Board Meeting Minutes from August
21, 2018
(c) Hutchinson Housing & Redevelopment Authority Board Minutes from July 16, 2019
�d) Public Library Board Minutes from June 24, 2019
e) Planning Commission Minutes from July 16, 2019
NUSCELLANEOUS
19. STAFF UPDATES
Kent Exner — Proj ect update: 5t' Avenue is going well and the west end will be opened to school buses
the end of next week; South Grade Road project started yesterday; TDK/Uponor roadway is being
paved this week; No Resource Allocation Committee meeting in September; Hwy 15/Main Street
prof ect letting date was originally established for November 19, 2019, however due to technicalities in
design it has been extended to February 28, 2020; Mr. Exner also responded to Mr. Morrow's concerns
rel
CITY COUNCIL MINUTES August 27, 2019
and he expressed that he feels city staff does an exceptional job at reviewing the most cost-effective
measures to improve and maintain the City's roadways.
Council Member Cook asked if perhaps the City should consider filling potholes near the mall entrance
near Holiday gas station since the City is forcing that the main entrance be this area. Mr. Exner stated
that city staff could potentially do the work, however no contractors would be available for the work.
Mr. Exner noted a concern of his is where to stop and where to start this work especially when this is
on private property. Mayor Forcier suggested putting the temporary stop sign outside of the
Fairgrounds due to the detour/construction on South Grade Road and increased traffic on Century
Avenue.
Matt Juanich — Mr. Jaunich encouraged residents to review processes and documents related to City
financials with him if they have any questions.
20. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta encouraged walkers/runners/bicyclists to use the City
trails that are in place instead of the roadways.
Steve Cook — Council Member Cook asked whether or not the City has ordered the fire/water
resistant cabinet to preserve the plat maps hanging in the Council Chambers and other historical
documents. Mr. Jaunich noted it was just received yesterday so staff will work on getting copies
made and originals preserved.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 7:35 p.m. Motion carried unanimously.
7
RESOLUTION NO. 15090
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
1. WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following
areas have traffic control concerns which warrant removal of traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be removed, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code,
and;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be removed:
1. "NO PARKING" signs to be removed from the north side of Denver Ave SE between Bradford
St SE and Sherwood St SE.
Adopted by the City Council this loth day of September, 2019.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
Denver Ave SE (Bradford St SE — Sherwood St SE) 30�
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EDMONTON AVE SE
No Parking `N
Parking Allowed `Y
TO: Dan Hatten, Mike Schumann & John Olson
FROM: Kent Exner, City Engineer
RE: Improvement Project Street Width Design Parameters
DATE: November 30, 2015
Per City Engineering staffs recent analysis and reviews with Emergency and Public Works service providers,
please consider the following information regarding improvement project street width design parameters:
• MnDOT State Aid operations rules/criteria (Chapter 8820) was utilized to formulate these parameters.
■ These parameters primarily apply to roadways posted at 30 MPH or less.
• Minimum street width with parking restricted on both sides shall be 26' face -of -curb to face -of -curb
(F/F) consisting of two 11' vehicle lanes with a 2' curb reaction buffer on each side of the roadway.
• Minimum street width with parking on one side of the roadway for State Aid/collector streets
shall be 32' F/F consisting of two I F vehicle lanes with an 8' parking lane on one side and a 2' curb
reaction buffer on the other side of the roadway. Please note that the City has constructed several
State Aid streets in recent years that are 34' F/F by increasing the I F vehicle lanes to 12' widths.
■ Minimum street width with parking on one side of the roadway for residential streets shall be 30'
F/F consisting of two l F vehicle lanes with an 7' parking lane on one side and a l' curb reaction
buffer on the other side of the roadway.
• Minimum street width with parking on both sides of the roadway for State Aid/collector streets
shall be 38' F/F consisting of two i 1' vehicle lanes with 8' parking lanes on both sides of the
roadway.
• Minimum street width with parking on both sides of the roadway for residential streets shall be
36' F/F consisting of two I V vehicle lanes with 7' parking lanes on both sides of the roadway.
• City streets adjacent to or primarily utilized by commercial and industrial properties shall be designed
to satisfy the above parameters at a minimum and be further examined to ensure that they can
accommodate vehicle sizes/movements to and from adjacentAurrounding properties.
Please note that strict adherence to these parameters may not always be possible (limited right-of-way,
trail/sidewalk implementations, Complete Streets Policy applications, existing grading/drainage conditions,
etc.), but any deviations will be reviewed with appropriate Emergency and Public Works service providers.
If you have any thoughts, concerns or questions regarding this information, please inform me at your earliest
convenience.
Thank you.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of WWTF Ditch Aeration Construction - P.O. #19949
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Kent Exner/Tim Gratke
Agenda Item Type:
Presenter: Kent Exner/Tim Gratke
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per previous discussions, City staff has engaged a technical consultant to design a project to address Wastewater
Treatment Facility ditch aeration needs and cost-effectiveness. As described within the attached engineer's
recommendation letter, we propose that the necessary construction effort be administered by Gridor Construction Inc.
in the amount of $155,400.00 . Please note that the equipment procurement for this improvement was approved at a
previous City Council meeting (August 13, 2019). Thus, a construction related purchase order has been prepared
and is ready for approval/execution.
Also, with respect to the total improvement cost, the summation of the equipment and construction amounts is
approximately $30,000 higher then the approved Capital Improvement Plan (CIP) entry. However, from a CIP
standpoint, there have been wastewater projects savings this year that will help absorb the increase relative to the
actual cost.
BOARD ACTION REQUESTED:
Approval of Purchase Order #19949 in the amount of $155,400.00
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 155,400.00
Total City Cost: $ 155,400.00 Funding Source: Wastewater Fund
Remaining Cost: $ 0.00 Funding Source:
September 3, 2019
TO:
City of Hutchinson
Attn: Kent Exner
1300 Adams St. SE
Hutchinson, MN 55350
(320) 234-4212
Re: Letter of Recommendation
Ditch Aeration Project Construction
Dear Mr. Exner:
%AAg. N ERO
ENGINEERING
7135 MADISON AVENUE W
MINNEAPOLIS, MN 55427
www.neroeng.com
(612) 240-0524
On behalf of and with the City, Nero Engineering reviewed and evaluated quotes for the construction of the ditch
aeration improvements project. The City owns four existing TR30 aerator mixers manufactured by Aeration
Industries International LLC. These existing TR30s can provide the oxygen required for the recent average flow and
loading conditions. This project includes the removal of four rotors in the east ditch and the installation of four existing
TR30s in place of the removed rotors. New platforms need to be installed for mounting the TR30s on universal bridge
mounts (procured outside this project). The project also includes the removal of the existing rotating weir in the East
Ditch and replacement with a straight edge fiberglass weir. An alternate quote item for the removal of the last two
rotors and installation of platforms for future aerator mixers.
Quotes were requested from four contractors: Magney Construction, Inc., Gridor Constr., Inc., K.H.C.
Construction, Inc., and Eagle Construction Co., Inc. All but Eagle Construction submitted quotes. A summary of
the quotes is as follows:
Bidder
Base Bid
Alternate
Base Bid +Alternate
Gridor Constr., Inc.
$155,400.00
$45,000.00
$200,400.00
Magney Construction, Inc.
$196,590.00
$64,000.00
$260,590.00
K.H.C. Construction, Inc.
$231,000.00
$99,000.00
$330,000.00
The engineer's estimate for this equipment procurement was $114,000. This estimate only included the base bid
and it did not include the removal and replacement of the effluent weir. The effluent weir work was added
because the existing seals and actuator on the rotating weir were needing repair. Since adjusting the weir
elevation will not be necessary with the aerator mixers like they were with the rotors, a straight edge weir was
designed. The straight edge weir has no moving parts and will require much less maintenance than the rotating
weir. This added some cost that wasn't considered and the late summer bidding which will require winter
construction is why we think the quotes were higher than expected. We received quotes for all of the materials
to develop the engineer's estimate but underestimated the labor. We extended the deadline for receiving quotes
because the contractors are so busy now that two of them that submitted were not going to be able to meet the
first deadline.
It is our recommendation to award the Ditch Aeration Project to Gridor Constr., Inc., for their base bid of
$155,400.00. Gridor has completed two successful projects at the WWTF in the last four years and they are well
suited to do this retrofit work. Unfortunately including the alternate bid item would cause the project to exceed
the public bid threshold of $175,000 so this work will need to be included in a future project.
We will be pleased to answer any questions concerning the recommendations set forth herein.
Sincerely,
Jennifer Svennes, PE
Attachments: Contractors Quote Forms
CC: Tim Gratke, City of Hutchinson
Request for Quotes
Ditch Aeration Improvements Project
City of Hutchinson
Proposer
Gridor Constr., Inc.
ARTICLE 1- QUOTE RECIPIENT
1.1 The Quote is submitted to:
City of Hutchinson [Owner]
111 Hassan Street SE
Hutchinson, MN 55350-2522
1,2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with
Owner in the form included In the Request for Quote (RFQ) Documents to perform all Work as specified or
indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in
accordance with the other terms and conditions of the RFQ Documents.
ARTICLE 2 - PROPOSER'S REPRESENTATIONS
2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that:
A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in
the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
01191 ,�
B. If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the
performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied
as to the local conditions.
C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work.
D. Proposer has carefully studied and correlated the information known to Proposer, and information and
observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents.
E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is
acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included
in the Quote a list of clarifications and exceptions to the RFQ Documents.
Nero Engineering QUOTE FORM
Project No. 10027 00400-1
F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing the Work for which this Quote is submitted.
G. Proposer further represents that:
1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or
entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or
sham Quote;
3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and
4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or
over Owner.
ARTICLE 3 - BASIS OF QUOTE
3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the
Contract documents.
3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices.
RASF n[JOTE MIDI:
Item
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars)
Furnishing and Installation of four (4)—,a,ti�
[words}
Q1
structural platforms and effluent
Lump SumPZ�tl5�,
weir; Installation of four (4) TR30s
and mounts
(figures)
ALTERNATE QUOTE MIDI:
Item 1
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars)
(words)
Add
Furnishing and Installation of two (2)
Al
structural platforms
(circle one)
Sj
(figures)
ARTICLE 4 - TIME OF COMPLETION
4.1 Proposer agrees that the Work will meet the substantlaI completion date and will be completed and ready
for final payment on or before the dates or within the number of calendar days indicated in the Agreement.
4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to
perform the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering QUOTE FORM
Project No. 10027 00400-2
If Proposer is:
An Individual
Name (typed or printed):
By:
(individual's signature)
Doing business as:
A Partnership
Partnership Name:
By:
(S)gnature of general partner — attach evidence of authority to sign)
Name (typed or printed):
(SEAL)
(SEAL)
A Corporation •*N0 Seal"
Corporation Name: Grldor Constr., Inc. (SEAL)
State of incorporation: Minnesota
Type (General Business, Professional, Service, Limited Liability): General al
By: & i-f
(Signature — attach evidence of authority to sign)
Name (typed or printed): G H Theisen
Title: President (CORPORATE SEAL) "No Seal"
Attest;J <Z
Steve Lee
Date of Authorization to do business in State of Minnesota is 10/1/1969
Name of Joint Venture:
First Joint Venturer Name:
By:
(Signature of first joint venture partner-- attach evidence of authority to sign)
Name (typed or printed):
Second Joint Venturer Name:
By:
f5ignature of second joint venture partner — attach evidence of authority to sign)
Name (typed or printed):
Title:
(SEAL)
(SEAL)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated above.)
Proposer's Business Address: 3990 27th Street SE, Buffalo, MN 55313
Phone No.: 763-746-9072
Fax No.: 763-559-3736
SUBMITTED on 8/21/19
Nero Engineering QUOTE FORM
Project No. 10027 00400-3
Request for Quotes
Ditch Aeration Improvements Project
City of Hutchinson
Proposer: N E `{ STRU c.TA o r•:1 1 1 NL
ARTICLE 1 - QUOTE RECIPIENT
1.1 The Quote is submitted to:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
1.2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with
Owner in the form included in the Request for Quote (RFQ) Documents to perform all Work as specified or
indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in
accordance with the other terms and conditions of the RFQ Documents.
ARTICLE 2 - PROPOSER'S REPRESENTATIONS
2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that:
A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in
the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
B. If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the
performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied
as to the local conditions.
C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work.
D. Proposer has carefully studied and correlated the information known to Proposer, and information and
observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents.
E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is
acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included
in the Quote a list of clarifications and exceptions to the RFQ Documents.
Nero Engineering QUOTE FORM
Project No. 10027 00400-1
F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing the Work for which this Quote is submitted.
G. Proposer further represents that:
1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or
entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or
sham Quote;
3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and
4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or
over Owner.
ARTICLE 3 - BASIS OF QUOTE
3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the
Contract Documents.
3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices.
BASE QUOTE IBIDI:
Item
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars) 0"15 1kv*Ab9 Cb N r t3t-Tr
St V TAV o Frvirlu•atb rat,
Furnishing and Installation of four (4)
(words)
Q1
structural platforms and effluent
Lump Sum
weir; Installation of four (4) TR30s
and mounts
{figures}
ALTERNATE QUOTE (BID):
Item
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars) slycr� _ F:i�tfR-
(words)
Furnishing and Installation of two (2)
Add or
Al
structural platforms
Deduct
❑DD , ro
(circle one)
(figures)
ARTICLE 4 - TIME OF COMPLETION
4.1 Proposer agrees that the Work wi11 meet the substantial completion date and will be completed and ready
for final payment on or before the dates or within the number of calendar days indicated in the Agreement.
4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to
perform the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering QUOTE FORM
Project No. 10027 00400-2
If Proposer is:
An Individual
Name (typed or printed):
By:
(Individual's signature)
Doing business as:
A Partnership
Partnership Name:
By:
(Signature of general partner — attach evidence of authority to sign)
Name (typed or printed):
A Corporation
(SEAL)
(SEAL)
Corporation Name: M Lxt-li k L]L ►J tL7L . (SEAL)
State of incorporation: M
Type General Business Isi,on Service, Li �ted Liability}:
By:
(Signature — att c
Name (typed or printed):
Title: mr—,
Attest:
evidence of authority to sign)
(CORPORATE SEAL)
Date of Authorization to do business in State of Minnesota is]+ _
Name otJoint Venture:
First Joint Venturer Name:
By:
(Signature of first joint venture partner— attach evidence of authority to sign)
Name (typed or printed):
Second Joint Venturer Name:
By:
(Signature of second joint venture partner— attach evidence of authority to sign)
Name (typed or printed):
Title:
(SEAL)
(SEAL)
ftach joint venture must sign. the manner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated above.)
Pro poser's Business Address: 1 4w b • , C"p f MsF- a LAF4 4 5 -3- 7
Phone No.: Fax No.14- 14orl 11 SUBMITTED on 13D 1 �R
Nero Engineering QUOTE FORM
Project No. 10027 00400-3
Proposer:
Request for Quotes
Ditch Aeration Improvements Project
City of Hutchinson
K.H.C. Construction, Inc.
ARTICLE 1- QUOTE RECIPIENT
1.1 The Quote is submitted to:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
1.2 The undersigned Proposer proposes and agrees, if this Quote is accepted, to enter into an Agreement with
Owner in the form included in the Request for Quote (RFQ) Documents to perform all Work as specified or
indicated in the RFQ Documents for the prices and within the times indicated in this Quote and in
accordance with the other terms and conditions of the RFQ Documents.
ARTICLE 2 - PROPOSER'S REPRESENTATIONS
2.1 In submitting this Quote, Proposer represents, as set forth in the Agreement, that;
A. Proposer has examined and carefully studied the Quote Documents, the other related data identified in
the Quote Documents, and the following Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
op Ilac) 9
B, If specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the
performing of the Work, Proposer has visited the Project Site and become familiar with and is satisfied
as to the local conditions.
C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work.
D. Proposer has carefully studied and correlated the information known to Proposer, and information and
observations obtained from Proposer's visits, if any, to the Project Site with the RFQ Documents.
E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Proposer has discovered in the RFQ Documents, and the written resolution thereof by Engineer is
acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included
in the Quote a list of clarifications and exceptions to the RFQ Documents.
Nero Engineering QUOTE FORM
Project No. 10027 00400-1
F. The RFQ Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing the Work for which this Quote is submitted.
G. Proposer further represents that;
1. This Quote is genuine and not made in the interest of or on behalf of any undisclosed individual or
entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or
sham Quote;
3. Proposer has not solicited or induced any individual or entity to refrain from quoting; and
4. Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or
over Owner.
ARTICLE 3 - BASIS OF QUOTE
3.1 Proposer understands that the words "quote" and "bid" have the same meaning throughout the
Contract Documents.
3.2 Proposer will complete the Work in accordance with the RFQ Documents for the following prices.
BASE QUOTE (BID):
Item
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars)
Furnishing and Installation of four (4)
(words)
r�aM�
Q1
structural platforms and effluent
weir; Installation of four (4) TR30s
Lump Sum
onc
and mounts
3 — (figures)
ALTERNATE QUOTE (BID):
Item
No.
Proposal Item Description
Unit of
Measure
Price (U.S. Dollars)
(words)
Installation
Add r
f� ` +n
' 1 t ` rnn`�
Al
Furnishing and of two (2)
Deduct
0�^^'�—
structural platforms
(circle one)
k` Y. (figures)
ARTICLE 4 - TIME OF COMPLETION
4.1 Proposer agrees that the Work will meet the substantial completion date and will be completed and ready
for final payment on or before the dates or within the number of calendar days indicated in the Agreement.
4.2 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to
perform the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering QUOTE FORM
Project No. 10027 00400-2
If Proposer is:
An Individual
Name (typed or printed):
By:
(lndividual's signature)
Doing business as:
A Partnership
Partnership Name:
By:
(Signature of general partner — attach evidence of authority to sign)
Name (typed or printed):
A Corporation
Corporation Name: K.H.C. Construction, Inc.
State of Incorporation
Type (General Bus' es
By:
Minnesota
Profgs�onal, ��, Limited Liability): General Business
(Signature — attach evidence of authority to sign)
Name (typed or printed): Kim H. Christensen
Title: President
Attest: / Ucr.N .-
Date of Aut �)ozation to do business in State of Minnesota is June 9, 1999
A Joint Venture
Name of Joint Venture:
First Joint Venturer Name:
Bv:
(SEAL)
(SEAL)
(SEAL)
(CORPORATE SEAL)
(Signature of first joint venture partner -- attach evidence of authority to sign)
Name (typed or printed):
Second Joint Venturer Name;
Bv:
(Signature of second joint venture partner — attach evidence of authority to sign)
Name (typed or printed):
Title:
(SEAT.)
(SEAL)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated above.)
Proposer's Business Address: 703 Ontario Rd N, PO Box 450, Marshall, MN 56258
Phone No.: 507-532-6768 Fax No.: 507-532-6769 SUBMITTED on August 21, 2019
Nero Engineering QUOTE FORM
Project No. 10027 00400-3
A,"
CONSTRUCTION INC.
WE SPECIALIZE IN WATER, WASTE WATER PROJECTS, NEW CONSTRUCTION AND RETROFIT
AUTHORITY TO SIGN
K.H.C. CONSTRUCTION, INC.
A �- //'(Corporate Seal
Kim H. Christensen, President
State of Minnesota
County of Lyon
On this 21 A day of August , 2019,
before me personally came Kim H. Christensen, to me known, who, being by me duly sworn, did
depose and say: that he resides in the city of Tyler, Minnesota; that he is the President and
Secretary of KHC Construction, Inc. described in and which executed the instrument in question;
that he knows the seal of said corporation; that the seal affixed to the said instrument is such
corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said
corporation and that he signed his name thereto pursuant to like authority, and acknowledges
same to be the act and deed of said corporation.
My commission expires:
January 31, 2020
Notary Signature
ra JOLEEN MARY WARWICK
- ' UBLIGMINNE50TA
'[? ► �1y n�n Loes Jai►. 31. 2020
703 ONTARIO ROAD NORTH P.O. BOX 450
MARSHALL, MN 56258 OFFICE: 507-532-6768 FAX:
507-532-6769
MOBILE.: 507-829-5670
EMAIL: KHCCONST@IW,NET
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration for Approval of 2019 Recycle Aggregate Crushing Services
Department: Compost
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Creekside accepts blacktop and concrete removed from both city and private projects in the area. The last crushing
event of this material was last fall in November 2018 by Reiner Contracting Inc. when 30,000 tons were crushed, the
largest tonnage amount crushed at one time since Creekside started handling the materials. At the end of August
2019, over 80% (approx 24,000+ tons) of the crushed material (Bit -Con) produced last fall has been sold. At this rate,
the crushed inventory could very well be sold out by year end 2019. To alleviate running out of Bit -Con for next
season, staff recommends another crushing event this fall to replenish inventories to ensure salable product is
available throughout the 2020 season.
Staff has received quotes from two contractors to crush UP TO 30,000 tons, also including costs for the "breaking" of
large sized chunks with additional equipment:
-Intex Corporation, of Albertville, MN provided a quote of $3.43 per ton to crush 1 " minus, $185.00/hr for breaking (not
to exceed 24 hours), and a flat mobilization cost of $7,500.00. Total cost for crushing up to 30,000 tons, 24 hours of
breaking at $185/hr and $7,500.00 mobilization totals $114,840.00.
-Reiner Contracting Inc, of Hutchinson, MN provided a quote of $3.60 per ton to crush 1" minus, $175.00/hr for
breaking (not to exceed 24 hours), and a flat mobilization cost of $6,900.00. Total cost for crushing up to 30,000 tons,
24 hours of breaking at $175/hr and $6,900 mobilization totals $119,100.00.
Based on the quotes received for this crushing event, the final cost per ton to crush will increase very slightly from the
2018 cost of $3.82 per ton to $3.83 per ton in 2019. Intex Corp has provided crushing services to Creekside
numerous times in the past years, staff is confident in the quality of work and product Intex provides.
The finished crushed product, Bit -Con, is available for purchase to contractors and the general public. As noted
above, there has been no issue in moving the Bit -Con inventory.
BOARD ACTION REQUESTED:
Approve Requisition #19948 in the amount of $114,840.00, approving Recycle Aggregate Crushing Services to Intex
Corporation.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 114,840.00
Total City Cost: $ 114,840.00 Funding Source: Compost Fund
Remaining Cost: $ 0.00 Funding Source:
09/04/2019
Purchase Requisition 09:14 AM
Purchase Requisition No 019948
Requested Date
Required Date
Requested By
09/04/2019
akosek
Department 4942
Compost Fund
Preferred Vendor 112176
INTEX CORPORATION
Address PO BOX 260
ALBERTVILLE, MN 55301
Req. Description 2019 CRUSH & STOCKPILE UP TO 30,000 TONS OF 1" MINUS RE
Qty.
Description
GL Number 1
Unit Price
Amount
30,000
CRUSH/STOCKPILE UP TO 30,00(
651-0000-14399
3.43
102,900.00
24
BREAKING - NOT TO EXCEED 24
651-0000-14399
185.00
4,440.00
1
LUMP SUM MOBILIZATION CHARGI
651-0000-14399
7,500.00
7,500.00
Total:
114,840.00
Recycle Aggregate Crushing (Bit -Con) Worksheet Summer/Fall 2019
8/28/2019
2019 Quotes Received (quotes attached)
IntexCorp- $3.43 per ton + $4,440 Breaking (24 hrs at $185.00/hr) + $7,500 mobilization
Reiner Contracting- $3.60 per ton + $4,200.00 Breaking (24 hrs at $175.00/hr) + $6,900 mobilization
2019 Crushing Expense/Profit Analysis (Excludes Piling Costs and Revenues)
Crushing Breaking- Finished Total Gross
Contractor Tons Cost/Ton Up to 24 hrs Mobilization Total Cost Cost/Ton Sale Price/ton Profit/ton Profit Gross
2018 Crushing Expense/Profit Actuals (Excludes Piling Costs and Revenues)
Crushing Breaking- Finished Total Gross
Contractor Tons Cost/Ton Up to 24 hrs Mobilization Total Cost Cost/Ton Sale Price/ton Profit/ton Profit Gross M;
REINER 30,000 $3.60 $0.00 $6,500.00 $114,500.00 $3.82 $8.15 $4.33 $130,000.00 53%
INTEX ' 30,000 $3.72 $0.00 $7,000.00 $118,600.00 $3.95 ' $8.15 $4.20 $125,900.00 51%
-In the Fall of 2018, 30,000 tons were crushed, which was 74.6% of the then current raw inventory (approx 40,000 tons to prior to crushing)
-As of 8/28/19, raw inventory is at approx. 31,000 tons with most major projects completed for the year
-Based on the last three years of incoming materials, Creekside receives approx. 20,000 tons average of raw material annually
-Based on the last two full years of Bit -con sales (2018 and 2019 YTD), Creekside sells an average of 22,721 tons annually
-Current Bit -Con inventory on 8/28/2019 is approximately 5,000 tons, which is well under 2020 estimated sales based, on recent historical sales
-Crushing events are typically held in the Fall of the year due to contractors being on much largerjobs throughout the summer months
-We are restricted to 30,000+/- tons to be crushed due to stockpiling space available for the finished product
Bit -con sales volume by TON
*Ran out in May 2017
Raw Material by TON
CORPORATION
PROPOSAL
Date: 8/23/19
aupmnTea 10:
Name: Creek Side Work To Be Performed At:
Street: III Hassan Street S.E. Street:
City: Hutchinson City: Hutchinson State: MN
State: MN Zip: 55350-2552 Approx. Start Date: Fall 2018
Telephone Number: 320-234-5680 Contact Person: Andy Kosek
Fax Number: 320-234-5649
1. We propose to furnish all labor and equipment to crush and stockpile approximately
20,000 to 40,000 tons of concrete and asphalt rubble to 1" minus.
Unit price of $3.43 per ton, plus sales tax or exemption certificate.
2. Measurement by belt scale. Customer is to provide a truck for any scale checks to ensure accuracy.
3. Material will be cleaned by INTEX using three magnets running along conveyors.
All iron scrap to be recycled by INTEX.
Intex will provide one 20 yard trash container. Any additional trash containers will be charged to
customer at cost (third party invoices will be provided).
4. If dust suppression is required, customer must supply a water source within 50 yards of
the crushers. Intex will provide a tank to fill if needed.
5. Intex will pull a sample and run a gradation every 2,500 tons. Any additional testing will be extra.
6. A lump sum charge for MOBILIZATION will be $7,500 plus sales tax or exemption cert..
7. Breaking, if any, will be performed by customer, or by Intex at a rate of $185 per hour.
Terms: Invoiced on the 151 and 301 of each month with the final invoice on day of completion.
Each invoice is due net 30 days. A finance charge of 1.5% (annual rate 18%) will be charged on all
past due accounts.
Any alteration or deviation from above specifications involving extra
costs, will be executed only upon written orders, and will become an
extra charge over and above the estimate. All agreements contingent
upon strikes, accidents or delays beyond our control. Owner to carry
fire, tornado and other necessary insurance upon above work. Work-
er's Compensation and Public Liability Insurance on above work to be
taken out by Intex Corporation.
Respectfully submitted: INTEX CORPORATION
Per:
Gregory A. Buhl
Note- This proposal may be withdrawn by Intex
if not accepted within 10 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
Date
Signature
*Please mail, fax or email, executed copy to INTEX to secure a spot on our schedule.
P.O. BOX 260 - ALBERTVILLE, MN 55301 - OFFICE (763) 428-8222 - FAX (763) 428-8577
REINER CONTRACTING INC.
21541 HWY. 7 WEST
HUTCHINSON, MN 55350
www.reinercontracting.com
Reiner Contracting Inc is a DBE and MnDOT certified company
TGB certified in Minnesota
(WBE) Woman Owned Business
DBE Certified in North Dakota
Phone 320-587-9886
Fax 320-587-4847
8/20/2019
Creekside
1500 Adam Street S.E.
Hutchinson Mn, 55350
Crushing and Stock piling 1" minus
Mobilization
$3.60 per ton
$6,500.00
This quote to become part of the contract
Water supplied by owner if needed
All prices plus sales tax or exemption certificate
Belt scale will be used and owner to provide a truck for scale verification
Scrap Iron will be retained by Reiner Contracting Inc.
1-20yd dumpster will be provided by Reiner Contracting Inc. All others by Owner.
If breaking is required it will be at a rate of $175.00 per hour plus $400.00 mobilization.
If Processing with an excavator is required it will be at a rate of $225 per hour plus
$400.00 mobilization (Culverts)
Bond available but not included
Gradation tests every 2500 ton
Billing will be the 301h of the month with terms net 30
Sincerely,
Craig Reiner
Vice President
ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are here
by accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate.
Signature
Date
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/21/19 - 9/10/19
Check Date
Check
Vendor Name
Description
Amount
08/21/2019
207224
KIDS DEPOT
CANCELLATION REFUND
146.00
08/22/2019
207225
OFFICE DEPOT
ROLL FILES - REISSUE CHECK THAT WAS LOST
539.08
08/27/2019
207226
VOID
VOID
-
08/27/2019
207227
PREMIER TECH CHRONOS
FFS 200 TOPSEALER RETROFIT - CREEKSIDE OSHA
13,216.50
08/27/2019
207228
MDRA
MARY FILZEN: 2019 MDRA ANNUAL MEETING RE
40.00
08/28/2019
207229
ZEPHYR WIND SERVICES
EDA BUSINESS LOAN - ECON DEV LOAN FUND
100,000.00
08/30/2019
EFT1028
EFTPS
PAYROLL 8/11 - 8/24/2019
74,950.15
08/30/2019
EFT1029
Child Support
PAYROLL 8/11- 8/24/2019
149.54
08/30/2019
EFT1030
MN Dept of Revenue
PAYROLL 8/11- 8/24/2019
15,035.25
08/30/2019
EFT1031
PERA
PAYROLL 8/11- 8/24/2019
51,388.46
08/30/2019
EFT1032
TASC-Flex
PAYROLL 8/11- 8/24/2019
1,551.25
08/30/2019
EFT1033
TASC-H S A
PAYROLL 8/11- 8/24/2019
12,938.27
08/30/2019
EFT1034
ICMA
PAYROLL 8/11- 8/24/2019
2,460.00
08/30/2019
EFT1035
VOYA
PAYROLL 8/11 - 8/24/2019
530.00
08/30/2019
EFT1036
MNDCP
PAYROLL 8/11- 8/24/2019
350.00
08/30/2019
207230
HART
PAYROLL 8/11- 8/24/2019
585.47
08/28/2019
207231
VOID
VOID
08/28/2019
207232
KERI'S CLEANING & HANDYMAN SERVICES
8/1 - 8/15 FIRE, CITY CTR, LIBRARY, SR DINING
2,044.00
09/10/2019
207233
A R ENGH HEATING & AIR CONDITIONING
FIRE STATION OFFICE A/C REPAIR
217.50
09/10/2019
207234
ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES -VARIOUS DEPTS
570.80
09/10/2019
207235
ALEX AIR APPARATUS INC
SCBA COMPRESSOR ANNUAL SERVICE & AIR QUA
790.00
09/10/2019
207236
ALLINA HEALTH SYSTEM
3RD QUARTER ALLINA MED REFRESHER
807.17
09/10/2019
207237
AMERICAN BOTTLING CO
AUGUST COST OF GOODS - LIQUOR STORE
242.32
09/10/2019
207238
AMERICAN RED CROSS
WATERPARKS LIFEGUARDING TRAINING/SUPPLIES
2,423.00
09/10/2019
207239
ARCTIC GLACIER USA INC.
AUGUST COST OF GOODS - LIQUOR STORE
643.37
09/10/2019
207240
ARTHUR J GALLAGHER RISK
2019 RISK MGMT FEE - 2 OF 4 - INSURANCE BROKER
3,500.00
09/10/2019
207241
ARTISAN BEER COMPANY
AUGUST COST OF GOODS - LIQUOR STORE
1,836.55
09/10/2019
207242
AUTO VALUE - GLENCOE
AUTO REPAIR SUPPLIES - VARIOUS DEPTS
558.15
09/10/2019
207243
B & C PLUMBING & HEATING INC
INSTALL NEW RPZ'S AT WWTP
2,222.38
09/10/2019
207244
BARGEN INC
2ND APP - REPLAY (MISC INFR MAINT)
66,141.90
09/10/2019
207245
BARNUM GATE SERVICES INC
GATE REPAIR - CREEKSIDE
520.78
09/10/2019
207246
BELLBOY CORP
AUGUST COST OF GOODS - LIQUOR STORE
1,047.79
09/10/2019
207247
BERGER PLUMBING HEATING A/C, LLC
POOL REPAIRS
845.56
09/10/2019
207248
BERNICK'S
SUPPLIES - WATERPARK CONCESSIONS & LIQUOR ST
816.59
09/10/2019
207249
BLUE VALLEY SOD
PEAT DELIVERED TO CREEKSIDE
3,600.00
09/10/2019
207250
BOYER TRUCKS
OIL FILTERS, ELEMENTS
72.98
09/10/2019
207251
BRAUN INTERTEC CORP
MNDOT TESTING ON 5TH AVE PROJECT
19,827.75
09/10/2019
207252
BREAKTHRU BEVERAGE
AUGUST COST OF GOODS - LIQUOR STORE
10,313.39
09/10/2019
207253
BRETT OBERG
REFUND SKATING FEE
49.00
09/10/2019
207254
C & L DISTRIBUTING
AUGUST COST OF GOODS - LIQUOR STORE
38,293.05
09/10/2019
207255
CARD SERVICES
CASH WISE SUPPLIES - WATERPARK & SR CENTER
365.82
09/10/2019
207256
CENTRAL MCGOWAN
TRIGGER KIT FOR HATS
39.48
09/10/2019
207257
CINTAS CORPORATION
SUPPIES/CLEANING - VARIOUS DEPTS
159.29
09/10/2019
207258
COLDSPRING
4 EA 40 UNIT COLUMBARIA INSTALLED @ CEMETERY
27,295.00
09/10/2019
207259
CORNER POST EROSION CONTROL
CAMPGROUND TURF RESTORATION
4,441.05
09/10/2019
207260
CREEKSIDE SOILS
DIRT & BITCON FOR PARKS DEPT PROJECTS
1,396.82
09/10/2019
207261
CYNTHIA EURE
REFUND PARK RENTAL FEE
35.00
09/10/2019
207262
DOUGHERTY, MOLENDA,SOLFEST,HILLS &
EE INVESTIGATION THRU 7/31
99.00
09/10/2019
207263
DPC INDUSTRIES INC
SODIUM HYPO - SEWER FUND
909.72
09/10/2019
207264
DUININCK INC
1_11319-01 PAYMENT#3 - 5TH AVENUE PROJECT
1,045,657.16
09/10/2019
207265
ECOLAB PEST ELIMINATION
8/26 RODENT PROGRAM
161.52
09/10/2019
207266
ESS BROTHERS & SONS
ADJ RINGS, EBS SUPER GLUE - WWTP & STWT
6,053.20
09/10/2019
207267
FASTENAL COMPANY
SUPPLIES FOR VARIOUS DEPTS
1,463.38
09/10/2019
207268
FIRE SAFETY USA INC
AXES FOR FIRE DEPT
233.95
09/10/2019
207269
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE FOR CITY CENTER
166.20
09/10/2019
207270
FOSTER MECHANICAL
HVAC REPAIR AT LIQUOR STORE
215.10
09/10/2019
207271
GARY ZIMMERMAN
REFUND CAMPGROUND FEE
240.00
09/10/2019
207272
GAVIN, DONLEY & OSTLUND, LTD
FLAT LEGAL FEE PLUS HOURS OVER
3,326.63
09/10/2019
207273
GITCH GEAR LLC
MN BOTTLE OPENERS - LIQUOR STORE
331.00
09/10/2019
207274
GRAINGER
EQUIPMENT PARTS - WWTP
739.89
09/10/2019
207275
HACH COMPANY
PHOSVER, POTASSIUM PERSULFATE - WWTP
339.62
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/21/19 - 9/10/19
Check Date
Check
Vendor Name
Description
Amount
09/10/2019
207276
HANSEN TRUCK SERVICE
SERVICE ON 3 FIRE TRUCKS
1,111.15
09/10/2019
207277
HENRYS FOODS INC
CONCESSIONS SUPPLIES - WATERPARK
233.66
09/10/2019
207278
HIGHFIELD APARTMENTS OF HUTCHINSON
JUNE TIF PAYGO NOTE PAYMENT FROM TAX SETT
16,060.43
09/10/2019
207279
HILLYARD / HUTCHINSON
CLEANING SUPPLIES - VARIOUS DEPTS
1,749.65
09/10/2019
207280
HJERPE CONTRACTING
INSTALL HYDRANT/VALVE & EMERGENCY REPAIRS
19,899.00
09/10/2019
207281
HJERPE CONTRACTING
FINAL PMT- LINDEN POND LETTING 2018
15,239.55
09/10/2019
207282
HOHENSTEINS INC
AUGUST COST OF GOODS - LIQUOR STORE
283.00
09/10/2019
207283
HOLT-PETERSON BUS
BUSING FOR TWO SENIOR CENTER TRIPS
1,290.00
09/10/2019
207284
HUTCHFIELD SERVICES INC
SEPTEMBER SERVICES AT HATS
1,415.00
09/10/2019
207285
HUTCHINSON AREA CHAMBER OF COMMERCE
HUTCH LEADERSHIP INSTITUTE: 2019-2020 P
550.00
09/10/2019
207286
HUTCHINSON CO-OP
DIESEL, UNLEADED FOR HATS FUEL SYSTEM
17,047.76
09/10/2019
207287
HUTCHINSON CONVENTION & VISITORS BU
JULY 2019 LODGING TAX
11,188.24
09/10/2019
207288
HUTCHINSON LEADER
LIQUOR ADVERTISING & CITY PUBLICATIONS
1,856.54
09/10/2019
207289
HUTCHINSON SENIOR ADVISORY BOARD
PADELFORD TOUR REIMB - SENIOR CENTER
180.00
09/10/2019
207290
HUTCHINSON UNITED SOCCER ASSN.
FINAL REIMB FOR FEES COLLECTED IN 2019
220.00
09/10/2019
207291
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - PUBLIC WORKS
266.54
09/10/2019
207292
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
226.15
09/10/2019
207293
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE DEPT
149.49
09/10/2019
207294
ICE SPORTS INDUSTRY
MARV HAUGEN MEMBERSHIP 11/2019 - 11/2020
395.00
09/10/2019
207295
IDEXX LABORATORIES
FECAL COLI FORM LAB SUPPLIES - WWTP
153.91
09/10/2019
207296
INGSTAD BROADCASTING
LIQUOR RADIO ADVERTISING - KARP/KDUZ/KGLB
360.00
09/10/2019
207297
INNOVATIVE FOAM
ENTERPRISE CENTER MONUMENT SIGN INSTALLED
1,401.88
09/10/2019
207298
JEFF MEEHAN SALES INC.
APRIL-JULY CREEKSIDE COMMISSIONS
44,807.69
09/10/2019
207299
JOHNSON BROTHERS LIQUOR CO.
AUGUST COST OF GOODS - LIQUOR STORE
45,876.34
09/10/2019
207300
JOHNSON CONTROLS FIRE PROTECTION LP
EVENT CENTER SERVICE ON LIFE SAFETY SYSTEM
751.31
09/10/2019
207301
JUUL CONTRACTING CO
SEVERAL PROJECTS- STREETS, STWT, WATER DEPTS
34,170.20
09/10/2019
207302
KAHNKE BROTHERS NURSERY
SPADE RENTAL & TREE PURCHASES
835.50
09/10/2019
207303
KERI'S CLEANING & HANDYMAN SERVICES
8/16-8/31 FIRE, CITY CTR, LIBRARY, SR DINE & LIQUOR
3,344.00
09/10/2019
207304
KWIKTRIP
CONCESSIONS SUPPLIES - WATERPARK
735.01
09/10/2019
207305
LEAGUE OF MN CITIES
2019-2020 MEMBERSHIP DUES
13,148.00
09/10/2019
207306
LITTLE COUNTRY STORE
REPAIR SUPPLIES FOR SR DINING
300.00
09/10/2019
207307
LOCHER BROTHERS INC
AUGUST COST OF GOODS - LIQUOR STORE
39,513.65
09/10/2019
207308
M-R SIGN
SIGNS
143.75
09/10/2019
207309
MACQUEEN EQUIP LLC
DRAG SHOE RUNNER - STORM WATER
953.35
09/10/2019
207310
MARK'S WALLCOATING INC
PAINT LIBRARY WINDOWS
3,200.00
09/10/2019
207311
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE
20.62
09/10/2019
207312
MED COMPASS
SCBA USER-MED EXAM, CBC - FIRE DEPT
2,620.00
09/10/2019
207313
MELCHERT HUBERT SJODIN PLLP
DANGEROUS DOG DESIGNATION - HEARING OFFICER
1,000.00
09/10/2019
207314
MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
785.46
09/10/2019
207315
MESSAGE MEDIA U.S.A., INC
SEPT SERVICES
30.84
09/10/2019
207316
MINI BIFF
7/22 - 8/18 TARTAN & SKATE PARK
79.05
09/10/2019
207317
MINNEAPOLIS, CITY OF
JULY 2019 APS TRANSACTION FEES
40.50
09/10/2019
207318
MINNESOTA CHIEFS OF POLICE
POLICE OFFICER ENTRY TESTS
276.50
09/10/2019
207319
MINNESOTA CONTINUING LEGAL EDUCATIO
MN STATE DIST COURT CIVIL PRACTICE
107.50
09/10/2019
207320
MINNESOTA DEPT OF LABOR & INDUSTRY
PRESSURE VESSEL INSPECTION - CIVIC ARENA
10.00
09/10/2019
207321
MINNESOTA ICE ARENA MANAGERS ASSN
MARV HAUGEN: 2019 FALL CONFERENCE
175.00
09/10/2019
207322
MINNESOTA POLLUTION CONTROL AGENCY
MATT MAIERS - WASTEWATER CERT RENEWAL
23.00
09/10/2019
207323
MINNESOTA STATE BAR ASSOC
MARC SEBORA MEMBERSHIP 7/1/19 - 6/30/20
333.00
09/10/2019
207324
MINNESOTA VALLEY TESTING LAB
LAB TESTING SERVICE & EQUIPMENT RENTAL
10,579.07
09/10/2019
207325
MRPA
DOLF MOON - 2019 CONFERENCE REGISTRATION
370.00
09/10/2019
207326
NORTH CENTRAL LABORATORIES
BUFFER SOLUTION, BAGS, BEAKERS, RACK
368.60
09/10/2019
207327
NORTHERN BUSINESS PRODUCTS
CUTTER, TISSUES, PAPER TOWELS, SOAP - LIQ STORE
381.11
09/10/2019
207328
NORTHERN STATES SUPPLY INC
HEX CAPS, LOCWASHERS, WASHERS, HD SET - HATS
188.01
09/10/2019
207329
NORWOOD YOUNG AMERICA COMMUNITY ED
SOCCER COORDINATING FEE - HUTCH, GSL, & SIBLEY
25.00
09/10/2019
207330
NUSS TRUCK & EQUIPMENT
FILTERS, COOLANT, STRAINER - FOR TWO VEHICLES
867.18
09/10/2019
207331
OENOPHILIA
AUGUST COST OF GOODS - LIQUOR STORE
121.33
09/10/2019
207332
OFFICE DEPOT
OFFICE SUPPLIES - VARIOUS DEPTS
101.55
09/10/2019
207333
OFFICE OF MN IT SERVICES
JULY 2019 SERVICES
169.23
09/10/2019
207334
ON TRAX TRUCK REPAIR
STREETS #812: OIL CHANGE/REPAIR
1,579.02
09/10/2019
207335
PATROL PC
RHINOTABS, MOTHERBOARDS, WARRANTY- POLICE
4,192.00
09/10/2019
207336
PAUSTIS WINE COMPANY
AUGUST COST OF GOODS - LIQUOR STORE
4,128.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/21/19 - 9/10/19
Check Date
Check
Vendor Name
Description
Amount
09/10/2019
207337
PECE RECYCLING LLC
PALLETS FOR CREEKSIDE
1,220.75
09/10/2019
207338
PENMAC STAFFING SERVICES, INC.
TEMPORARY STAFFING CREEKSIDE - 8/18-8/31
5,051.14
09/10/2019
207339
PHILIPS HEALTHCARE
BATTERY PACKS - SAFETY SUPPLIES
219.70
09/10/2019
207340
PHILLIPS WINE & SPIRITS
AUGUST COST OF GOODS - LIQUOR STORE
24,708.64
09/10/2019
207341
PIONEER MANUFACTURING CO
BRITE STRIPE WHITE - PARKS DEPT SIGN MATERIALS
3,362.50
09/10/2019
207342
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,500.00
09/10/2019
207343
PRO AUTO MN INC.
SERVICE ON THREE FIRE DEPT VEHICLES
530.25
09/10/2019
207344
QUADE ELECTRIC
REPLACED BALLAST @ EV CTR IN HALLWAY LIGHT
187.95
09/10/2019
207345
QUILL CORP
CENTER PULL TOWELS - POLICE
179.95
09/10/2019
207346
R & R EXCAVATING
TENNIS COURTS - PAY APP #3
59,392.77
09/10/2019
207347
R & R EXCAVATING
SOUTH GRADE RD PROJECT- PAY APP#1
124,695.95
09/10/2019
207348
REINER ENTERPRISES INC
FREIGHT FOR CREEKSIDE PRODUCT
13,260.87
09/10/2019
207349
REVIER WELDING
TRUCK RACKS - TUBES, BAR - STREETS DEPT
3,091.92
09/10/2019
207350
ROMICK, ANGELA R
TRANSCRIPT EXCERPTS - STATE V GORANSON
52.00
09/10/2019
207351
RUNNING'S SUPPLY
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
158.19
09/10/2019
207352
SCARCELY LTD
HRA LOAN LEAD ASSESSMENT FEE: HILDA JIMENEZ
450.00
09/10/2019
207353
SCHAEFFER MFG CO
CITROL, MOLY EP - WWTP
388.75
09/10/2019
207354
SCHMELING, TYLER
REIMB: MEALS & FUEL FOR 2 WEEKS OF NARCOTICS
224.59
09/10/2019
207355
SEALMASTER OF MINNESOTA
PAVE, ASPHALT MATERIALS
713.88
09/10/2019
207356
SEPPELT, MILES
REIMB: LUNCH MTG WITH ROB DANNEKER
20.00
09/10/2019
207357
SHAW, KAREN
AUGUST CLASSES
180.00
09/10/2019
207358
SIMONSON LUMBER CO
2 X 10, 2 X 4 LUMBER STRT-100-TK1
6.65
09/10/2019
207359
SIR LINES -A -LOT
LONG -LINE & SHORT -LINE STRIPING
2,046.00
09/10/2019
207360
SKYVIEW DAIRY INC
JULY 2019 COMPOST YARDAGE - CREEKSIDE
4,355.52
09/10/2019
207361
SOLUS LED
LED PANEL & FLANGE KIT - CIVIC ARENA
840.00
09/10/2019
207362
SORENSEN'S SALES & RENTALS
GAS CONCRETE MIXER RENTAL
99.00
09/10/2019
207363
SOUTHERN WINE & SPIRITS OF MN
AUGUST COST OF GOODS - LIQUOR STORE
21,863.44
09/10/2019
207364
SPRING LAKE ENGINEERING
JULY SERVICES - SCADAATWWTP
9,247.66
09/10/2019
207365
STANDARD PRINTING-N-MAILING
MONTHLY MAILING & POSTAGE SERVICES
972.69
09/10/2019
207366
STAPLES ADVANTAGE
OFFICE SUPPLIES - VARIOUS DEPTS
183.29
09/10/2019
207367
STEUCK, TIMOTHY & SUSAN
UB refund for account: 3-075-2090-3-03
36.43
09/10/2019
207368
SYLVESTER CUSTOM GRINDING, INC
MULCH GRINDING - WILLMAR AUGUST 2019
18,945.35
09/10/2019
207369
SYSCO WESTERN MN
CONCESSIONS SUPPLIES - WATERPARK
1,685.88
09/10/2019
207370
TASC
October 2019 Flex & HSA Admin fees
1,419.90
09/10/2019
207371
TCIC, INC
8/29 ENGINEERING & EXPENSES AT WWTP
935.00
09/10/2019
207372
THOMSON REUTERS-WEST
JULY WEST INFO CHARGES - LEGAL DEPT
3,762.85
09/10/2019
207373
TITAN MACHINERY
CLAMPS, TUBE & WHEEL LOADER REPAIR
1,594.63
09/10/2019
207374
TRAVIS, GENORA & GARY
UB refund for account: 3-765-8100-9-04
33.00
09/10/2019
207375
TRI COUNTY WATER
BOTTLE WATER DELIVERY- POLICE DEPT
133.75
09/10/2019
207376
TRUE BRANDS
AUGUST COST OF GOODS - LIQUOR STORE
418.98
09/10/2019
207377
TWO-WAY COMMUNICATIONS INC
6 EA. HANDHELD KENWOOD RADIOS
4,170.00
09/10/2019
207378
VIKING BEER
AUGUST COST OF GOODS - LIQUOR STORE
14,372.10
09/10/2019
207379
VIKING COCA COLA
AUGUST COST OF GOODS - LIQUOR STORE
401.90
09/10/2019
207380
VINOCOPIA INC
AUGUST COST OF GOODS - LIQUOR STORE
5,615.75
09/10/2019
207381
WEST CENTRAL SANITATION INC.
EDA - SEPTEMBER SERVICES
260.33
09/10/2019
207382
WEST CENTRAL SHREDDING
MONTHLY SHREDDING SERVICE - CITY CTR & POLICE
50.00
09/10/2019
207383
WILSON'S NURSERY INC
TREES/PLANTS
1,751.65
09/10/2019
207384
WINE MERCHANTS INC
AUGUST COST OF GOODS - LIQUOR STORE
562.80
09/10/2019
207385
WM MUELLER & SONS
FINE MIX FOR STREET REPAIRS
2,733.09
09/10/2019
207386
WM MUELLER & SONS
TECHNOLOGY DRIVE PROJECT - PAY APP #2
449,348.38
09/10/2019
207387
WSB & ASSOCIATES, INC.
MARCH SERVICES: CAMPBELL & OTTER LAKES - WWTP
11,339.00
09/10/2019
207388
ZARNOTH BRUSH WORKS INC
MOBIL POLY CABLEWRAP BROOM REFILL- STWT
446.00
Total - Check Disbursements:
$ 2,631,780.97
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/21/19 - 9/10/19
Check Date
Check
Vendor Name
Description
Amount
Department Purchasing Card Activity - July 2019
Date
Dept
Vendor Name
Description
Amount
07/01/2019
ADMIN
HAMPTON INN
Hotel Costs for Legislative Update Conference
495.58
07/31/2019
ADMIN
INTERNATION - ICMA
Registration Costs for ICMA Annual Conference
720.00
07/01/2019
FINANCE
AMAZON
Rubber Bands for DMV
7.94
07/01/2019
FINANCE
AMAZON
Disinfectant Wipes for DMV
16.78
07/10/2019
FINANCE
CASH WISE
Food and Supplies for Directors Picnic
168.46
07/10/2019
FINANCE
AMAZON
Desktop document holder - D. Halquist
13.58
07/10/2019
FINANCE
AMAZON
11 x 17 Printer Paper
97.22
07/10/2019
FINANCE
AMAZON
11 x 17 Printer Paper
97.22
07/11/2019
FINANCE
WAL-MART
Soda refill for vending machine
57.04
07/24/2019
FINANCE
AMAZON
Manilla folders for Legal
38.98
07/02/2019
FIRE
CASH WISE
Water, gatorade & snacks for rehab in fire trucks
112.14
07/09/2019
FIRE
WPSG, INC
Dress uniform collar brass
58.84
07/09/2019
FIRE
RUNNING'S SUPPLY
Straw bales for live burn training
35.94
07/10/2019
FIRE
MINNESOTA FIRE SERVICE CERTIF BOARD
Firefighter certifications bulk
500.00
07/03/2019
IT
AMAZON
Park Garage Toner
155.89
07/11/2019
IT
CASH WISE
Directors Picnic food
36.40
07/15/2019
IT
AMAZON
Speakers for System Control
10.49
07/15/2019
IT
AMAZON
Label tape
14.87
07/15/2019
IT
AMAZON
Flash drives for Dan Nordmann to use for PC setups
39.90
07/18/2019
IT
AMAZON
USB to serial converter
19.06
07/30/2019
IT
AMAZON
Cell phone headset
36.99
07/30/2019
IT
AMAZON
Plotter ink
51.12
07/30/2019
IT
AMAZON
Hands free supplies for water plant
99.73
07/30/2019
IT
AMAZON
Ink for plotter
29.77
07/31/2019
IT
AMAZON
iphone charging cables for squads
9.97
07/31/2019
IT
AMAZON
Hands free supplies for Marc Sebora
78.39
07/04/2019
PLANNING
SEARS
Water filter for refrigerator
49.99
07/25/2019
PLANNING
EB - EVENTBRITE
Training for Dave Halquist
80.00
07/01/2019
POLICE
BCA TRAINING & DEVELOPMENT
Refund T. Schmeling Drug Training. Class cancelled
(375.00)
07/11/2019
POLICE
CHINOOK MEDICAL GEAR INC
Tactical medical kits. Grant was received for this
2,278.78
07/22/2019
POLICE
AMAZON
Tyvek suits for booking area.
28.00
07/24/2019
POLICE
CORNERHOUSE
Phil Mielke Training
150.00
07/01/2019
PRCE
THE WEBSTAURANT STORE
Food Containers
94.98
07/01/2019
PRCE
AMAZON
Beef Jerky
74.95
07/01/2019
PRCE
AMAZON
Storage Organizer
17.59
07/01/2019
PRCE
AMAZON
Caramel Apple Pops
11.11
07/01/2019
PRCE
AMAZON
Gold Fish
31.92
07/01/2019
PRCE
AMAZON
Paper Plates
3.90
07/02/2019
PRCE
AMAZON
Napkin Dispensers
61.18
07/02/2019
PRCE
AMAZON
Paper Plates
35.10
07/02/2019
PRCE
AMAZON
Jack Links
65.88
07/02/2019
PRCE
AMAZON
Bazooka
77.88
07/02/2019
PRCE
AMAZON
Paper Cups
99.90
07/02/2019
PRCE
AMAZON
Ziploc Bags
35.34
07/02/2019
PRCE
AMAZON
Bank Bags
26.97
07/08/2019
PRCE
AMAZON
Assorted Candy for Waterpark
163.07
07/08/2019
PRCE
AMAZON
Computer Risers
50.96
07/08/2019
PRCE
AMAZON
Candy Straws
25.84
07/11/2019
PRCE
THE WEBSTAURANT STORE
Food Storage
26.49
07/11/2019
PRCE
WHENIWORK.COM
When i work
134.42
07/15/2019
PRCE
AMAZON
Milk
15.79
07/15/2019
PRCE
AMAZON
Risers
25.48
07/15/2019
PRCE
AMAZON
Apple Juice
30.28
07/15/2019
PRCE
AMAZON
Doritos
24.78
07/16/2019
PRCE
AMAZON
Cheetos
33.54
07/16/2019
PRCE
AMAZON
Kit Kats
35.98
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/21/19 - 9/10/19
Check Date
Check
Vendor Name
Description
Amount
07/16/2019
PRCE
AMAZON
Cheddar Popcorn
59.92
07/19/2019
PRCE
TWINS BALLPARK LLC
Youth trip Twins tickets
400.00
07/24/2019
PRCE
SUGAR LAKE LODGE
MAIMA Conference Lodging
383.29
07/25/2019
PRCE
GREEN PAPER PRODUCTS
Sporks/ Cups
782.22
07/26/2019
PRCE
TARGET
Diapers for concessions
24.78
07/29/2019
PRCE
CASH WISE
Fresh fruit for concessions
32.06
07/01/2019
PUB WKS
AMAZON
WTP repair parts
49.54
07/01/2019
PUB WKS
AMAZON
WTP repair parts
23.32
07/01/2019
PUB WKS
AMAZON
WTP small tool
96.63
07/10/2019
PUB WKS
POLLUTION CONTROL AGENCY
MPCAConstructionSWPermit- TDK/Uponor
400.00
07/17/2019
PUB WKS
HOMELECTRICAL
LED bulb replacements
111.63
07/18/2019
PUB WKS
SEALMASTER OF MINNESOTA
Pavement cold tack material
287.94
07/18/2019
PUB WKS
DIAMOND VOGEL PAINT
Traffic control paint
778.61
07/29/2019
PUB WKS
AMERICINN
WW MWOA Conference - Tim G
319.74
07/04/2019
CREEKSIDE
SPS COMMERCE
June 2019 SPS fees- UH, Bomgaars and ACE
243.90
07/11/2019
CREEKSIDE
MINNESOTA NURSERY & LANDSCAPE ASSN
2019-2020 Membership renewal
627.00
07/01/2019
LIQUOR
FACEBOOK
Facebook advertising
83.06
07/04/2019
LIQUOR
CASH WISE
July 3rd Food for Staff
117.76
07/09/2019
LIQUOR
ACE HARDWARE
Cooler Rail maintenance
8.88
07/16/2019
LIQUOR
RETAIL INFORMATION TEC
Monthly CloudRetailer fee
213.75
07/18/2019
LIQUOR
ACE HARDWARE
Shopping cart maintenance
2.50
07/23/2019
LIQUOR
EIG CONSTANTCONTACT.COM
Email advertising
70.00
07/24/2019
LIQUOR
ACE HARDWARE
Cooler Rail maintenance
3.64
07/25/2019
LIQUOR
CASH WISE
Wine Tasting Event
4.88
07/01/2019
EDA
IEDC ONLINE
Entry fee for IEDC award nomination
110.00
07/03/2019
EDA
STANDARD PRINTING-N-MAILING
Postage to overnight mail flashdrive for BEDC
11.90
07/12/2019
EDA
CASEY'S
Gas for enterprise center lawn mower
6.08
07/17/2019
EDA
SPEEDWAY
Gas for EDA van
26.53
07/19/2019
EDA
TST RARE STEAKHOUSE - MI
Dinner at Mid America EDC Conference Milwaukee
45.10
07/19/2019
EDA
GO RITEWAY TRANSPORTATION
Transit from airport to hotel Mid America EDC conf
16.00
07/22/2019
EDA
QUIZNOS MKE
Lunch on July 19th Mid America EDC conference
10.96
07/22/2019
EDA
MSP AIRPORT PARKING
Parking at MSP airport for Mid America EDC conf
78.00
07/22/2019
EDA
PITA PIT
Dinner Thursday at Mid America EDC Conference
9.50
07/22/2019
EDA
MARRIOTT HOTELS
Accommodations at Mid America EDC conference
354.50
07/26/2019
EDA
JIMMYS PIZZA
Lunch for Finance Team meeting
60.37
07/29/2019
EDA
MENARDS HUTCHINSON
Materials for Enterprise Center monument sign
221.91
07/30/2019
EDA
ACE HARDWARE
Equip rental for Enterprise Center monument sign
104.79
07/30/2019
EDA
ACE HARDWARE
Finish trowel for monument sign project
16.10
07/31/2019
EDA
ACE HARDWARE
Refund of gas deposit
(5.00)
07/31/2019
EDA
ACE HARDWARE
Refund of gas and cleaning deposits
(40.36)
07/31/2019
EDA
ACE HARDWARE
Compactor Rental and dust mask for sign project
64.05
07/31/2019
EDA
HUTCHINSON, CITY OF
Sign permit fee
60.00
Total- Purchasing Cards:
1 $ 12,692.88
GRAND TOTAL
$ 2,644,473.85
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Review of Potential Civil Air Patrol Site at City of Hutchinson Airport
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Kent Exner/John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Based on City staffs recent discussions, representatives of the Minnesota Wing of the Civil Air Patrol (CAP) would like
the opportunity to introduce the possibility of developing a CAP training facility site on City of Hutchinson Airport
property. At this point, City staff has just recently begun examining the potential site location and associated
development, infrastructure and utility related costs.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 19-806 & 19-807- Amending Chapters 111 and 123
Department: Administration
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As you recall from the last Council meeting, consideration of these two ordinances was tabled so that city staff could
incorporate some of the suggestions that came about during the discussion on them.
Enclosed for your review are the food vendor and peddlers/solicitors ordinances that have been modified since the
last meeting to incorporate the following:
1. Provisions for the city administrator to issue all transient merchant/peddler and food vendor licenses.
2. Both of the ordinances have been changed to add a provision for temporary and multivendor event licenses to be
issued for a period of up to 3 days rather than the single day as was proposed at the last meeting.
3. The transient merchant license has been changed to once again to exempt activities sponsored by the Hutchinson
Chamber of Commerce from the requirements of getting licenses.
4. In both of the proposed ordinances mention is made of community festivals and acknowledges that the City Council
retains the power to require the licenses that the City Council might see fit for recognized community festivals.
City staff would be happy to answer any other questions you may have about these proposed ordinances at the
meeting.
BOARD ACTION REQUESTED:
Approve draft/first reading of Ordinance No. 19-806 & 19-807
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 19-806
AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS
The City Council hereby ordains:
111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other
place within the city for the primary purpose of exhibiting samples and taking orders for future
delivery. It does not include vendors who distribute products to or take orders from regular
customers on regular established routes or display products or take orders at invited in -home
demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above; provided, however,
that, the City Council may exempt such farm and garden products from the chapter as are sold at
a duly organized and authorized farmer's market.
(2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.02 LICENSE REQUIRED.
(A) It is unlawful for any peddler, solicitor or transient merchant to engage in any
business within the city without first obtaining a license therefor from the city. It is unlawful for
any solicitor to engage in any business within the city without first registering his or her business
information with the city. Business information shall include:
(1) Name of owner/agent of company performing solicitation;
(2) Company address;
(3) Contact phone number of owner/agent;
(4) List of all employee names who will be performing solicitation on behalf
of company;
(5) Estimated time frame when solicitation will occur;
(6) Products being solicited; and
(7) Other cities solicitation has occurred.
(B) Where licensing is referenced throughout the remainder of this chapter, it shall
refer to peddlers and transient merchants only
(2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718,
passed 9-24-2013) Penalty, see § 10.99
111.03 Types of license
An applicant may apply for the following_types of license:
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will
be issued to the same aDDlicant or for the same location.
(C Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more transient merchants and/or food vendors as defined under
chapter 123 of this code in attendance. This license will not be issued to the same applicant or for
the same location more than four times in a calendar year and is limited to a spee fie date each
license is limited to a period of up to three consecutive days. It shall be the responsibili . of the
sponsor of the event to provide all of the information required under this chapter for all transient
merchants attending the sponsored event. The fee for this license shall be set by the City Council
as part of the city's fee schedule.
§ 111.43 04 EXEMPTIONS
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in
delivery goods in the regular course of business. Nor shall the provisions of this chapter be
applied to the acts of persons selling or displaying personal property, goods or wares to
merchants or their employees for use in the merchant's business or sale upon consignment by the
merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center,
McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of
Commerce ara ler +he Httte inner Ma4 are exempt. Nothing contained in this chapter prohibits
any sale required by statute or by order of any court, or prevents any person conducting a bona
fide auction sale pursuant to law.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,04 05 APPLICATION.
(A) Applicants for a license under this chapter shall file with the City Administrator a
sworn application in writing on a form to be furnished by the City Administrator.
(B) The application shall give the following information:
(1) Name and physical description of applicant;
(2) Complete permanent home and local address of the applicant and, in the
case of transient merchants, the local address from which proposed sales will be made;
(3) A brief description of the nature of the business and the goods to be sold;
(4) The name and address of the employer, principal or supplier of the
applicant, together with credentials therefrom establishing the exact relationship;
(5) The length of time for which the right to do business is desired;
(6) The source of supply of the goods or property proposed to be sold, or
orders taken for the sale thereof, where such goods or products are located at the time said
application is filed, and the proposed method of delivery;
(7) The names of at least two property owners of the county who will certify
as to the applicant's good character and business respectability or, in lieu of the names of
references, such other available evidence as to the good character and business responsibility of
the applicant as will enable an investigator to properly evaluate such character and business
responsibility;
(8) A statement as to whether or not the applicant has been convicted of any
crime, misdemeanor or violation of any city code provision, other than traffic violations, the
nature of the offense and the punishment or penalty assessed therefor;
(9) The last municipalities, not to exceed three, where applicant carried on
business immediately preceding date of application and the addresses from which such business
was conducted in those municipalities; and
(10) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
(2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.05 06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass or in
public places for a charitable, religious, patriotic or philanthropic purpose.
(2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.,06 07 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after consideringthe he application and results of the
police investigation, may_ administratively_ issue tempo,., ..y ,liens,., all licenses under this
chapter.
date of the applieation.
(C) If the City Administrator of C;etmeil shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. The City Administrator may deny a license application for any of the
reasons contained in Section 111.13 of this ordinance and the applicant may appeal the city
administrator's decision in the manner contained in that same section. If the City Administrator
the r;,.,,,, :' shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and the kinds of
goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year
from the date of issuance that the same shall be operative, as well as the license number. Each
peddler, solicitor or transient merchant must secure a personal license. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
(2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.07 08 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
(2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see
§ 10.99
§ 111.49 09 USE OF STREETS.
(A) No licensee shall have any exclusive right to any location in the public streets, nor
shall any be permitted a stationary location in the public streets or public right-of-way, nor shall
any be permitted to operate in a congested area where such operation might impede or
inconvenience the public use of such streets.
(B) For the purpose of this chapter, the judgment of a police officer, exercised in good
faith, shall be deemed conclusive as to whether the area is congested and the public impeded or
inconvenienced.
(2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty,
see § 10.99
§ 111.09 10 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
(2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-0 11 DUTY OF POLICE TO ENFORCE.
It shall be the duty of the police to require any person seen peddling, soliciting or
canvassing and who is not known by such officer to have obtained a license hereunder to
produce his or her license and to enforce the provisions of this chapter against any person found
to be violating the same.
(2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.44 12 RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
(2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.42 13 DENIAL AND REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in
such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § I11.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 11 L-14 14 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.4-4 15 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
§ 111.16 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
ORDINANCE 19-806
AN ORDINANCE AMENDING CHAPTER 111 — PEDDLERS AND SOLICITORS
The City Council hereby ordains:
111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop or other
place within the city for the primary purpose of exhibiting samples and taking orders for future
delivery. It does not include vendors who distribute products to or take orders from regular
customers on regular established routes or display products or take orders at invited in -home
demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above; provided, however,
that, the City Council may exempt such farm and garden products from the chapter as are sold at
a duly organized and authorized farmer's market.
(2004 Code, § 111.01) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.02 LICENSE REQUIRED.
(A) It is unlawful for any peddler, solicitor or transient merchant to engage in any
business within the city without first obtaining a license therefor from the city. It is unlawful for
any solicitor to engage in any business within the city without first registering his or her business
information with the city. Business information shall include:
of company;
(1) Name of owner/agent of company performing solicitation;
(2) Company address;
(3) Contact phone number of owner/agent;
(4) List of all employee names who will be performing solicitation on behalf
(5) Estimated time frame when solicitation will occur;
(6) Products being solicited; and
(7) Other cities solicitation has occurred.
(B) Where licensing is referenced throughout the remainder of this chapter, it shall
refer to peddlers and transient merchants only.
(2004 Code, § 111.02) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003; Ord. 13-718,
passed 9-24-2013) Penalty, see § 10.99
§ 111.03 Types of license
An applicant may apply for the following types of license:
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the city's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council as part of the
city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the
same applicant or for the same location.
(C) Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more transient merchants and/or food vendors as defined under
chapter 123 of this code in attendance. This license will not be issued to the same applicant or for
the same location more than four times in a calendar year and each license is limited to a period
of up to three consecutive days. It shall be the responsibility of the sponsor of the event to
provide all of the information required under this chapter for all transient merchants attending the
sponsored event. The fee for this license shall be set by the City Council as part of the city's fee
schedule.
§ 111. 04 EXEMPTIONS
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in
delivery goods in the regular course of business. Nor shall the provisions of this chapter be
applied to the acts of persons selling or displaying personal property, goods or wares to
merchants or their employees for use in the merchant's business or sale upon consignment by the
merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center,
McLeod County Fairgrounds, Hutchinson Mall or are sponsored by the Chamber of Commerce
are exempt. Nothing contained in this chapter prohibits any sale required by statute or by order
of any court, or prevents any person conducting a bona fide auction sale pursuant to law.
(2004 Code, § 111.03) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.05 APPLICATION.
(A) Applicants for a license under this chapter shall file with the City Administrator a
sworn application in writing on a form to be furnished by the City Administrator.
(B) The application shall give the following information:
(1) Name and physical description of applicant;
(2) Complete permanent home and local address of the applicant and, in the
case of transient merchants, the local address from which proposed sales will be made;
(3) A brief description of the nature of the business and the goods to be sold;
(4) The name and address of the employer, principal or supplier of the
applicant, together with credentials therefrom establishing the exact relationship;
(5) The length of time for which the right to do business is desired;
(6) The source of supply of the goods or property proposed to be sold, or
orders taken for the sale thereof, where such goods or products are located at the time said
application is filed, and the proposed method of delivery;
(7) The names of at least two property owners of the county who will certify
as to the applicant's good character and business respectability or, in lieu of the names of
references, such other available evidence as to the good character and business responsibility of
the applicant as will enable an investigator to properly evaluate such character and business
responsibility;
(8) A statement as to whether or not the applicant has been convicted of any
crime, misdemeanor or violation of any city code provision, other than traffic violations, the
nature of the offense and the punishment or penalty assessed therefor;
(9) The last municipalities, not to exceed three, where applicant carried on
business immediately preceding date of application and the addresses from which such business
was conducted in those municipalities; and
(10) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
(2004 Code, § 111.04) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.06 RELIGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass or in
public places for a charitable, religious, patriotic or philanthropic purpose.
(2004 Code, § 111.05) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111. 07 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after considering the application and results of the
police investigation, may administratively issue all licenses under this chapter.
(C) If the City Administrator shall reject such application, the City Administrator
shall notify the applicant that his or her application is disapproved and that no license will be
issued. If the City Administrator shall approve such application, the City Administrator shall
deliver to the applicant his or her license. Such license shall contain the signature of the issuing
officer and shall show the name and address of the licensee, the class of license issued and the
kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed
one year from the date of issuance that the same shall be operative, as well as the license number.
Each peddler, solicitor or transient merchant must secure a personal license. No license shall be
used at any time by any person other than the one to whom it is issued. The City Administrator
shall keep a permanent record of all licenses issued.
(2004 Code, § 111.06) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003)
§ 111.08 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
(2004 Code, § 111.07) (Ord. 89-14, passed 6-1-1990; Ord. 03-340, passed - -2003) Penalty, see
§ 10.99
§ 111.09 USE OF STREETS.
(A) No licensee shall have any exclusive right to any location in the public streets, nor
shall any be permitted a stationary location in the public streets or public right-of-way, nor shall
any be permitted to operate in a congested area where such operation might impede or
inconvenience the public use of such streets.
(B) For the purpose of this chapter, the judgment of a police officer, exercised in good
faith, shall be deemed conclusive as to whether the area is congested and the public impeded or
inconvenienced.
(2004 Code, § 111.08) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003) Penalty,
see § 10.99
§ 111.10 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
(2004 Code, § 111.09) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.11 DUTY OF POLICE TO ENFORCE.
It shall be the duty of the police to require any person seen peddling, soliciting or
canvassing and who is not known by such officer to have obtained a license hereunder to
produce his or her license and to enforce the provisions of this chapter against any person found
to be violating the same.
(2004 Code, § I11.10) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.12 RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
(2004 Code, § I11.11) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.13 Denial and REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant or itinerant vendor, as the case may be, in an unlawful manner or in
such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.14 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § I11.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 111.15 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
§ 111.16 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
ORDINANCE 19-807
AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS
The City Council hereby ordains:
123.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve
food or ice cream novelties that is readily movable without disassembling.
TEMPORARY FOOD STAND. A food and beverage service establishment that is
disassembled and moved from location to location which operates no more than 21 days in the
same location
(2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013)
§ 123.02 LICENSE REQUIRED.
It is unlawful for any person to engage in the business of selling items from a mobile
food cart or food vehicle in the city without having obtained the proper license therefor, except
as stated herein.
(2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.03 TYPES OF LICENSE.
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the ci . 's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council
as part of the city's fee schedule. A maximum of four temporary licenses per calendar year will
be issued to the same applicant or for the same location.
Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more food vendors and/or transient merchants as defined in
chapter 111 of this code in attendance. This license may be issued for a 2ro 1� period of up
to three consecutive days and may be issued up to four times per calendar year per applicant. It
shall be the responsibility of the sponsor of the event to provide all of the information required
under this chapter for all transient merchants attendingthe he sponsored event. The fee for this
license shall be set by the City Council as part of the city's fee schedule. This license will not be
issued to the same applicant or for the same location more than four times in a calendar year.
§ 123.03 04 REQUIREMENTS
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the state and submit copies of said licenses to the city for
review during license application process.
(B) All mobile f ea eai4 licensees under this chapter conducting activities on city
owned or controlled property shall be properly insured naming the city as an additional insured
for liability imposed by law arising out of the ownership, maintenance or operation of such cart
or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the
injury or death of two or more persons and $10,000 for damage to property.
(C) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(D) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(E) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(F) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
(2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.05 INVESTIGATION AND ISSUANCE.
(A)Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed b, t�pplicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after considering the application and results of the
police investigation, may administratively issue tem_„efafy ieense^ all licenses under this
cha ter. in the ease of anntial of mtilfiyendeF event lieenses, the eity administfatef shall Wage d+e
date of the
(C If the City Administrators shall reject such application, the City
Administrator shall notify the applicant that his or her application is disapproved and that no
license will be issued. The City Administrator may deny a license application for any of the
reasons contained in Section 123.07 of this ordinance and the applicant may appeal the city
administrator's decision in the manner contained in that same section. If the City Administrator
et: t4e Ge ffi c- shall approve such application, the City Administrator shall deliver to the
applicant his or her license. Such license shall contain the signature of the issuing officer and
shall show the name and address of the licensee, the class of license issued and *hof
Reeds to be sold thee-ou*de,., the date of issuance and the length of time, not to exceed one ye
from the date of issuance that the same shall be operative, as well as the license number.
Qedd ef-senciter()F tFansient fnef:ehant fmist seettt:e a i3ef:senal lieense. No license shall be used
at any time by any person other than the one to whom it is issued. The City Administrator shall
keep a permanent record of all licenses issued.
§ 123.04 06 RESTRICTIONS.
It is unlawful for any niebile feed eaft of feed vehiele licensee under this chapter to
engage in the following activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator;
(B) To operate a food cart within 500 feet of any festival, fair or civic event, except
when authorized to do so by the event sponsor in writing;
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating;
(D) To operate in violation of nuisance statutes or ordinances;
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway;
(F) To operate in such a way as to impede normal traffic flow;
(G) To permit smoking within 15 feet of the food cart or food vehicle;
(H) To operate within five feet of any crosswalk, access ramp, disabled parking space
or in a manner that would impede access to any adjacent business;
(I) To sell or distribute alcoholic beverages; and/or
(J) To disobey any order of the City Police Department.
(2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.07 DENIAL AND REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and , hearin for or any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license,
Fraud. misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor,
(3) Any violation of this section,
(4) Conviction of any crime or misdemeanor, and
(B) Notice of the hearing for the denial or revocation of a license shall be i. vg en by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003)
§ 123.08 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992, Ord. 03-340, passed - -2003)
123.09 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992, Ord. W3-340, passed - -2003)
§ 123.10 Community Festivals.
The City Council retains the authority to determine what types of licensing if any, are
required of the sponsors of recognized community festivals.
§ 123.99 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of the mobile food cart license in accordance with §
110.03 of this code of ordinances.
(2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
ORDINANCE 19-807
AN ORDINANCE AMENDING CHAPTER 123 — FOOD VENDORS
The City Council hereby ordains:
123.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve
food or ice cream novelties that is readily movable without disassembling.
TEMPORARY FOOD STAND. A food and beverage service establishment that is
disassembled and moved from location to location which operates no more than 21 days in the
same location.
(2004 Code, § 123.01) (Ord. 13-0704, passed 3-26-2013)
§ 123.02 LICENSE REQUIRED.
It is unlawful for any person to engage in the business of selling items from a mobile
food cart or food vehicle in the city without having obtained the proper license therefor, except
as stated herein.
(2004 Code, § 123.02) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.03 TYPES OF LICENSE.
(A) Annual License — an annual license for the activities contained in this chapter may be
issued for the duration of a calendar year at a fee set by the City Council as part of the city's fee
schedule. The fee shall not be prorated.
(B)Temporary License - a license for the activities contained in this chapter may be
issued for a period of up to three consecutive days at a fee set by the City Council as part of the
city's fee schedule. A maximum of four temporary licenses per calendar year will be issued to the
same applicant or for the same location.
(C) Multi -vendor Sponsored Event License — a license for events hosted by an individual
or entity that will have three or more food vendors and/or transient merchants as defined in
chapter 111 of this code in attendance. This license may be issued for a period of up to three
consecutive days and may be issued up to four times per calendar year per applicant. It shall be
the responsibility of the sponsor of the event to provide all of the information required under this
chapter for all transient merchants attending the sponsored event. The fee for this license shall be
set by the City Council as part of the city's fee schedule. This license will not be issued to the
same applicant or for the same location more than four times in a calendar year.
§ 123.04 REQUIREMENTS
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the state and submit copies of said licenses to the city for
review during license application process.
(B) All licensees under this chapter conducting activities on city owned or controlled
property shall be properly insured naming the city as an additional insured for liability imposed
by law arising out of the ownership, maintenance or operation of such cart or vehicle in amounts
of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two
or more persons and $10,000 for damage to property.
(C) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(D) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(E) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(F) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
(2004 Code, § 123.03) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.05 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same and return the
application to the City Administrator, who, after considering the application and results of the
police investigation, may administratively issue all licenses under this chapter
(C)_If the City Administrator shall reject such application, the City Administrator shall
notify the applicant that his or her application is disapproved and that no license will be issued.
The City Administrator may deny a license application for any of the reasons contained in
Section 123.07 of this ordinance and the applicant may appeal the city administrator's decision in
the manner contained in that same section. If the City Administrator shall approve such
application, the City Administrator shall deliver to the applicant his or her license. Such license
shall contain the signature of the issuing officer and shall show the name and address of the
licensee, the class of license issued and the date of issuance and the length of time, not to exceed
one year from the date of issuance that the same shall be operative, as well as the license number.
No license shall be used at any time by any person other than the one to whom it is issued. The
City Administrator shall keep a permanent record of all licenses issued.
§ 123.06 RESTRICTIONS.
It is unlawful for any_licensee under this chapter to engage in the following activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator;
(B) To operate a food cart within 500 feet of any festival, fair or civic event, except
when authorized to do so by the event sponsor in writing;
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating;
(D) To operate in violation of nuisance statutes or ordinances;
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway;
(F) To operate in such a way as to impede normal traffic flow;
(G) To permit smoking within 15 feet of the food cart or food vehicle;
(H) To operate within five feet of any crosswalk, access ramp, disabled parking space
or in a manner that would impede access to any adjacent business;
(I) To sell or distribute alcoholic beverages; and/or
(J) To disobey any order of the City Police Department.
(2004 Code, § 123.04) (Ord. 13-0704, passed 3-26-2013) Penalty, see § 123.99
§ 123.07 DENIAL AND REVOCATION OF LICENSE.
(A) Licenses applied for or issued under the provisions of this chapter may be denied
or revoked by the Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor; and
(B) Notice of the hearing for the denial or revocation of a license shall be given by
the City Administrator in writing, setting forth specifically the grounds of complaint and the time
and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her
last known address at least five days prior to the date set for hearing, or shall be delivered by a
police officer in the same manner as a summons at least three days prior to the date set for
hearing.
(2004 Code, § 111.12) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 123.08 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(2004 Code, § 111.13) (Ord. 92-52, passed 2-25-1992; Ord. 03-340, passed - -2003)
§ 123.09 EXPIRATION OF LICENSE.
(A) All annual licenses issued under the provisions of this chapter shall expire at
midnight on December 31 in the year when issued.
(B) Other than annual, licenses shall expire at midnight on the date specified in the
license.
(2004 Code, § 111.14) (Ord. 92-52, passed 2-25-1992; Ord. W3-340, passed - -2003)
§ 123.10 Community Festivals.
The City Council retains the authority to determine what types of licensing, if any, are
required of the sponsors of recognized community festivals.
§ 123.99 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of the mobile food cart license in accordance with §
110.03 of this code of ordinances.
(2004 Code, § 123.99) (Ord. 13-0704, passed 3-26-2013)
Adopted by the City Council this
Gary T. Forcier, Mayor
day of
2019.
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL Cityaf
A� L�
Request for Board Action 7S
Authorizing Resolution 15091 for the Sale of $5,860,000 General Obligation
Agenda Item: Improvement and Refunding Bonds, Series 2019A
Department: Finance
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Nick Anhut from Ehlers will present the 2019 pre -sale report for the issuance of G.O. Improvement Bonds and Refunding
Bonds with a par value estimated at $5,860,000 (series 2019A). This year's bonding includes the refinancing of the 2009A
G.O. Sewer Bonds and the 2009B G.O. Water Bonds, to take advantage of the low interest rates. The total par value of this
issuance is as distributed as follows:
1) $2,840,000 - G.O. Improvement Bonds for our 2019 improvement projects
2) $1,240,000 - Refinancing of the 2009A G.O. Sewer Bonds
3) $1,780,000 - Refinancing of the 2009B G.O. Water Bonds
The City of Hutchinson annually issues 429 General Obligation Improvement Bonds to finance major infrastructure capital
expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond
issuance to finance a portion of the improvement costs. Once the resolution is approved, Ehlers, who is the City's financial
advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city
staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within
the Pre -Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the
October 8th council meeting and the bond proceeds are expected to be received in early November.
The 2019 bonding includes financing for the project costs related to: 1) 5th Avenue South Reconstruction,
2) South Grade Road Corridor Improvements, and 3) Technology Drive Construction
The City will make debt service payments over a 15-year period while Special Assessments will be repaid by property owners
to the City over a 10-year period. The future debt service payments related to this bond issuance meet the guidelines of the
City's Debt Management Plan and will be paid from the debt tax levy dollars and special assessments received.
The debt service related to the Water and Sewer Refundings will be paid by cash provided from operations within the Water
and Sewer funds.
BOARD ACTION REQUESTED:
Approve resolution #14944
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Resolution No. 15091
Councilmember introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$5,860,000 General Obligation Improvement and Refunding Bonds, Series 2019A
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it
is necessary and expedient to issue the City's $5,860,000 General Obligation Improvement and
Refunding Bonds, Series 2019A (the "Bonds"), to finance a portion of its 2019 infrastructure
improvement program and a current refunding of the outstanding maturities of its General Obligation
Sewer Revenue Refunding Bonds, Series 2009A and General Obligation Water Revenue Refunding
Bonds, Series 200913; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization, Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting: Proposal Opening. The City Council shall meet at 5:30 p.m. on October 8, 2019, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 10th day of September 2019.
City Administrator
2019 Infrastructure Improvements
Project
5th Avenue South Reconstruction
South Grade Road Corridor Improv
Technology Drive construction
Contingency
Totals
Council Presale Approval
Council Award Sale
Receive Proceeds
PROJECT COSTS
Engineering
Admin
Total
Cost
Fees
Fees
costs
2,904,171
301,818
120,727
3,326,716
2,398,187
-
-
2,398,187
650,915
93,642
37,456
782,013
150,000
-
-
150,000
6,103,273
395,460
158,183
6,656,916
9/10/19
10/8/19
Early Nov
FUNDING SOURCES
State
Enterprise Fund Transfers
Other
GO Bonding
Total
Aid
Water
Sewer Storm Water
Funds
Assmts
City Debt
Funding
883,191
210,804
36,132 355,401
157,613
1,683,575
3,326,716
881,142
161,945
- 279,716
741,000'
123,494
210,890
2,398,187
-
-
-
353,563
377,686
50,764
782,013
-
-
- -
150,000
150,000
1,764,333
372,749
36,132 635,117
1,094,563
658,793
2,095,229
6,656,916
City Debt
2,095,229
Assessments
658,793
Bond Issuance Costs
85,978
Net Bonding Requirement !
2,840,000
City Debt Plan Limit 1,900,000
2019 City Debt 2,095,229
Balance (195,229)
Being over the $1.9M target is offset by tower interest rates and by previous
year's issuances being under the $1.9M target.
'EHLERS
W LEADERS IN PUBLIC FINANCE
September 10, 2019
Pre -Sale Report for
City of Hutchinson, Minnesota
$5,860,000 General Obligation Improvement
and Refunding Bonds, Series 2019A
Prepared by:
Nick Anhut, CIPMA
Senior Municipal Advisor
Bruce Kimmel, CIPMA
Senior Municipal Advisor
BUILDING COMMUNITIES. IT'S WHAT WE DO. ® info@ehlers-inc.com '�, 1 (800) 552-1171 ® www.ehlers-inc.com
Executive Summary of Proposed Debt
Proposed Issue:
$5,860,000 General Obligation Improvement and Refunding Bonds, Series
2019A (the "Bonds")
Purposes:
The proposed issue includes fixed-rate financing for: 1) a portion of the City's
2019 infrastructure improvement projects, and 2) effecting current refundings
of the City's 2009A and 2009B bonds. Inclusive of estimated financing costs,
the proposed bond sizing includes:
• $2,840,000 Improvement Projects portion for the assessed and city share of
costs net of state aid and other available funds. Debt service will be paid
from special assessments levied against benefiting properties for ten years
and a 15-year tax levy.
• $1,240,000 Current Refunding of General Obligation Sewer Revenue
Refunding Bonds, Series 2009A. Debt service will continue to be paid
from sewer revenues.
Interest rates on the obligations proposed to be refunded are 3.75% to
4.20%. This refunding is expected to reduce debt service expenses by
approximately $42,400 over the next five years. The Net Present Value
Benefit of the refunding is estimated to be $39,700, equal to 3.1% of the
refunded debt service.
• $1,780,000 Current Refunding of General Obligation Water Revenue
Refunding Bonds, Series 2009B. Debt service will continue to be paid from
water revenues.
Interest rates on the obligations proposed to be refunded are 4.05% to
4.40%. This refunding is expected to reduce debt service expenses by
approximately $178,500 over the next nine years. The Net Present Value
Benefit of the refunding is estimated to be $159,500, equal to 8.2% of the
refunded debt service.
Both refundings are considered "Current Refundings" as the obligations being
refunded are callable (pre -payable) within 90 days of the date of issue of the
new Bonds.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444
and 475. The Bonds will be general obligations of the City for which its full
faith, credit and taxing powers are pledged.
• Because the City is assessing at least 20% of the Improvement Projects
portion, Chapter 429 allows this portion of the Bonds to be a general
obligation without a referendum and will not count against the City's debt
limit.
• Chapter 444 allows cities to issue general obligation debt without limitation
as long as the 2009A and 2009B refunding portions' debt service is
expected to be paid from water and sewer revenues.
Presale Report September 10, 2019
City of Hutchinson, Minnesota Page 1
Term/Call Feature:
The Bonds are being issued for a term of 15 years, 3 months. Principal on the
Bonds will be due on February 1 in the years 2021 through 2035. Interest is
payable every six months beginning August 1, 2020.
The Bonds will be subject to prepayment at the discretion of the City starting
February 1, 2028 or any date thereafter at a price of par plus accrued interest.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as
"bank qualified" obligations. Bank qualified status broadens the market for the
Bonds, which can result in lower interest rates.
Rating:
The City's most recent bond issues were rated by Standard & Poor's. The
current ratings on those bonds are "AA-." The City will request a new rating
for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating
for the issue may be higher than the City's bond rating in the event that the bond
rating of the insurer is higher than that of the City.
Method of Sale/Placement:
We will solicit competitive bids for the purchase of the Bonds from underwriters
and banks. We will include an allowance for discount bidding in the terms of
the issue. The discount is treated as an interest item and provides the underwriter
with all or a portion of their compensation in the transaction. If the Bonds are
purchased at a price greater than the minimum bid amount (maximum discount),
the unused allowance will be used to reduce your borrowing amount.
Premium Pricing:
In some cases, investors in municipal bonds prefer "premium" pricing
structures. A premium is achieved when the coupon for any maturity (the
interest rate paid by the issuer) exceeds the yield to the investor, resulting in a
price paid that is greater than the face value of the bonds. The sum of the
amounts paid in excess of face value is considered "reoffering premium." The
underwriter of the bonds will retain a portion of this reoffering premium as their
compensation (or "discount") but will pay the remainder of the premium to the
City. Any net premium received may be retained for additional project funding
or used to reduce the principal amount of the Bonds.
The amount of the premium varies, but it is not uncommon to see premiums for
new issues in the range of 2.0% to 10.0% of the face amount of the issue. This
means that an issuer with a $6,000,000 offering may receive bids that result in
proceeds of $6,120,000 to $6,600,000.
The amount of premium can be restricted in the bid specifications. Be advised
that restrictions on premium may result in fewer bids, but may also eliminate
large adjustments on the day of sale and unintended impacts with respect to debt
service payments. Ehlers will identify appropriate premium restrictions for the
Bonds intended to achieve the City's objectives for this financing.
Presale Report September 10, 2019
City of Hutchinson, Minnesota Page 2
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that, other
than the obligations proposed to be refunded by the Bonds, there are no other
refunding opportunities at this time. We will continue to monitor the market
and the call dates for the City's outstanding debt and will alert you to any future
refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide
certain updated Annual Financial Information and its Audited Financial
Statement annually, as well as providing notices of the occurrence of certain
reportable events to the Municipal Securities Rulemaking Board (the "MSRB"),
as required by rules of the Securities and Exchange Commission (SEC). The
City is already obligated to provide such reports for its existing bonds and has
contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds tax-exempt obligations, the City must ensure compliance
with certain Internal Revenue Service (IRS) rules throughout the life of the
issue. These rules apply to all gross proceeds of the issue, including initial bond
proceeds and investment earnings in construction, escrow, debt service, and any
reserve funds. How issuers spend bond proceeds and how they track interest
earnings on funds (arbitrage/yield restriction compliance) are common subjects
of IRS inquiries. Your specific responsibilities will be detailed in the Signature,
No -Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by
your Bond Attorney and provided at closing. You have retained Ehlers to assist
you with compliance with these rules. We also recommend that you establish
written procedures regarding compliance with IRS rules.
Risk Factors:
Special Assessments: In sizing the proposed Improvement Projects portion of
the Bonds, we have not assumed any pre -paid special assessments and we have
assumed that assessments will be levied as projected. If the City receives a
significant amount of pre -paid assessments or does not levy the assessments, it
may need to increase the levy portion of the debt service to make up for lower
revenue from interest earnings than the expected assessment interest rate.
Current Refunding: The Bonds are being issued to finance a current refunding
of prior City debt obligations. Those prior debt obligations are "callable" on or
after February 1, 2020. The new Bonds will not be pre -payable until February
1, 2028. This refunding is being undertaken based in part on an assumption that
the City does not expect to pre -pay off this debt prior to the new call date and
that market conditions warrant the refunding at this time.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used
a particular firm to provide a service, we have assumed that you will continue
that relationship. Fees charged by these service providers will be paid from
proceeds of the obligation, unless you notify us that you wish to pay them from
other sources. Our pre -sale bond sizing includes a good faith estimate of these
Presale Report September 10, 2019
City of Hutchinson, Minnesota Page 3
fees, but the final fees may vary. If you have any questions pertaining to the
identified service providers or their role, or if you would like to use a different
service provider for any of the listed services please contact us.
Bond Counsel: Dorsey & Whitney LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: S&P Global Ratings
Basis for Recommendation:
Based on the City's objectives, project funding requirements, our advisory
relationship and characteristics of various municipal financing options, we are
recommending the issuance of General Obligation Bonds as a suitable option to
finance the planned projects.
• The issuance is consistent with the City's practices for financing these
types of projects and is structured to fit within its long-term financial
plans.
• General Obligation pledge will result in lower interest rates than other
financing options available.
• The expectation this form of financing will also meet the City's objectives
for term, structure and optional redemption.
• The 2009A and 2009B refundings meet the City's objectives to reduce
ongoing debt service costs.
• The method of sale process identified herein complies with City policy as
well as best practices endorsed by the Government Finance Officers
Association (GFOA)
Summary:
The decisions to be made by the City Council are as follows:
• Accept or modify the finance assumptions described in this report
• Adopt the resolution provided to set a bond sale date.
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report September 10, 2019
City of Hutchinson, Minnesota Page 4
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
September 10, 2019
Due Diligence Call to review Official Statement:
Week of September 16, 2019
Distribute Official Statement:
Week of September 23, 2019
Conference with Rating Agency:
Week of September 23, 2019
City Council Meeting to Award Sale of the Bonds:
October 8, 2019
Estimated Closing Date:
November 5, 2019
Redemption Date for Bonds Being Refunded:
February 1, 2020
Attachments
Estimated Sources and Uses of Funds
Estimated Proposed Debt Service Schedule
Estimated Debt Service Comparison
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors: Nick Anhut (651) 697-8507
Bruce Kimmel (651) 697-8572
Disclosure Coordinator: Silvia Johnson (651) 697-8580
Financial Analyst: Alicia Gage (651) 697-8551
The Preliminary Official Statement for this financing will be sent to the City Council at their home or email
address for review prior to the sale date.
Presale Report September 10, 2019
City of Hutchinson, Minnesota Page 5
Hutchinson, Minnesota
$5,860,000 General Obligation Bonds, 2019A
Issue Summary - New Money & Cur Ref 09A 09B
Assumes Current Market BQ AA- Rates plus 25bps
Total Issue Sources And Uses
Dated 11/05/2019 1 Delivered 11/05/2019
Current Current
Improvement
Refunding of
Refunding of
Issue
Projects
Series 2009A
Series 2009B
Summary
Sources Of Funds
Par Amount of Bonds
$2,840,000.00
$1,240,000.00
$1,780,000.00
$5,860,000.00
Total Sources
$2,840,000.00
$1,240,000.00
$1,780,000.00
$5,860,000.00
Uses Of Funds
Total Underwriter's Discount (1200%)
34,080.00
14,880.00
21,360.00
70,320.00
Costs of Issuance
48,832.79
16,081.90
23,085.31
88,000.00
Deposit to Project Construction Fund
2,754,022.00
-
-
2,754,022.00
Deposit to Current Refunding Fund
-
1,210,000.00
1,735,000.00
2,945,000.00
Rounding Amount
3,065.21
(961.90)
554.69
2,658.00
Total Uses $2,840,000.00 $1,240,000.00 $1,780,000.00 $5,860,000.00
Series 2019A GO Bonds CR I Issue Summary 1 9/ 3/2019 1 9:41 AM
Hutchinson, Minnesota
$5,860,000 General Obligation Bonds, 2019A
Issue Summary - New Money & Cur Ref 09A 09B
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
11/05/2019
-
-
08/01/2020
-
-
93,837.04
93,837.04
-
02/01/2021
420,000.00
1.800%
63,498.75
483,498.75
577,335.79
08/01/2021
-
-
59,718.75
59,718.75
-
02/01/2022
490,000.00
1.850%
59,718.75
549,718.75
609,437.50
08/01/2022
-
-
55,186.25
55,186.25
-
02/01/2023
605,000.00
1.900%
55,186.25
660,186.25
715,372.50
08/01/2023
-
-
49,438.75
49,438.75
-
02/01/2024
610,000.00
1.950%
49,438.75
659,438.75
708,877.50
08/01/2024
-
-
43,491.25
43,491.25
-
02/01/2025
760,000.00
2.000%
43,491.25
803,491.25
846,982.50
08/01/2025
-
-
35,891.25
35,891.25
-
02/01/2026
505,000.00
2.100%
35,891.25
540,891.25
576,782.50
08/01/2026
-
-
30,588.75
30,588.75
-
02/01/2027
480,000.00
2.200%
30,588.75
510,588.75
541,177.50
08/01/2027
-
-
25,308.75
25,308.75
-
02/01/2028
510,000.00
2.350%
25,308.75
535,308.75
560,617.50
08/01/2028
-
-
19,316.25
19,316.25
-
02/01/2029
520,000.00
2.400%
19,316.25
539,316.25
558,632.50
08/01/2029
-
-
13,076.25
13,076.25
-
02/01/2030
200,000.00
2.550%
13,076.25
213,076.25
226,152.50
08/01/2030
-
-
10,526.25
10,526.25
-
02/01/2031
150,000.00
2.650%
10,526.25
160,526.25
171,052.50
08/01/2031
-
-
8,538.75
8,538.75
-
02/01/2032
150,000.00
2.700%
8,538.75
158,538.75
167,077.50
08/01/2032
-
-
6,513.75
6,513.75
-
02/01/2033
155,000.00
2.750%
6,513.75
161,513.75
168,027.50
08/01/2033
-
-
4,382.50
4,382.50
-
02/01/2034
160,000.00
2.850%
4,382.50
164,382.50
168,765.00
08/01/2034
-
-
2,102.50
2,102.50
-
02/01/2035
145,000.00
2.900%
2,102.50
147,102.50
149,205.00
Total $5,860,000.00 $885,495.79 $6,745,495.79
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
IRS Form 8038
$37,884.89
6.465 Years
2.3373324%
2.5229473%
2.5293556%
2.3234449%
2.7921489%
Net Interest Cost 2.3373324%
Weighted Average Maturity
Series 2019A GO Bonds CR I Issue Summary 1 9/ 3/2019 1 9:41 AM
6.465 Years
LEHLER NQ
Hutchinson, Minnesota
$2,840,000 General Obligation Bonds, 2019A
Improvement Projects
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
105% of Total
Assessments
Levy/(Surplus)
02/01/2020
-
-
-
-
-
-
-
02/01/2021
180,000.00
1.800%
80,242.83
260,242.83
273,254.97
89,925.24
183,329.73
02/01/2022
235,000.00
1.850%
61,530.00
296,530.00
311,356.50
87,520.64
223,835.86
02/01/2023
235,000.00
1.900%
57,182.50
292,182.50
306,791.63
85,116.06
221,675.57
02/01/2024
230,000.00
1.950%
52,717.50
282,717.50
296,853.38
82,711.48
214,141.90
02/01/2025
210,000.00
2.000%
48,232.50
258,232.50
271,144.13
80,306.86
190,837.27
02/01/2026
210,000.00
2.100%
44,032.50
254,032.50
266,734.13
77,902.26
188,831.87
02/01/2027
175,000.00
2.200%
39,622.50
214,622.50
225,353.63
75,497.68
149,855.95
02/01/2028
200,000.00
2.350%
35,772.50
235,772.50
247,561.13
73,093.08
174,468.05
02/01/2029
205,000.00
2.400%
31,072.50
236,072.50
247,876.13
70,688.48
177,187.65
02/01/2030
200,000.00
2.550%
26,152.50
226,152.50
237,460.13
68,283.90
169,176.23
02/01/2031
150,000.00
2.650%
21,052.50
171,052.50
179,605.13
-
179,605.13
02/01/2032
150,000.00
2.700%
17,077.50
167,077.50
175,431.38
175,431.38
02/01/2033
155,000.00
2.750%
13,027.50
168,027.50
176,428.88
176,428.88
02/01/2034
160,000.00
2.850%
8,765.00
168,765.00
177,203.25
177,203.25
02/01/2035
145,000.00
2.900%
4,205.00
149,205.00
156,665.25
156,665.25
Total
$2,840,000.00
-
$540,685.33
$3,380,685.33
$3,549,719.60
$791,045.68
$2,758,673.92
Significant Dates
Dated 11/05/2019
First Coupon Date
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2019A GO Bonds CR I Improvement Projects 1 9/ 3/2019 1 9:41 AM
19121 EHLER
LEADERS IN PUBLIC FIN ANC
8/01/2020
$21,813.44
7.681 Years
2.4786793%
2.6349132%
2.6405240%
2.3234449%
2.9001837%
Hutchinson, MN
$2,025,000 GO Sewer Revenue Refunding Bonds, Series 2009A
Debt Service To Maturity And To Call
Refunded Refunded
Date Bonds D/S To Call
Principal
Coupon
Interest
D/S
11/05/2019
02/01/2020 1,210,000.00 1,210,000.00
-
-
08/01/2020
-
-
24,308.75
24,308.75
02/01/2021
225,000.00
3.750%
24,308.75
249,308.75
08/01/2021
-
-
20,090.00
20,090.00
02/01/2022
230,000.00
4.000%
20,090.00
250,090.00
08/01/2022
-
-
15,490.00
15,490.00
02/01/2023
240,000.00
4.000%
15,490.00
255,490.00
08/01/2023
-
-
10,690.00
10,690.00
02/01/2024
250,000.00
4.100%
10,690.00
260,690.00
08/01/2024
-
-
5,565.00
5,565.00
02/01/2025
265,000.00
4.200%
5,565.00
270,565.00
Total $1,210,000.00 $1,210,000.00 $1,210,000.00 - $152,287.50 $1,362,287.50
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
Weighted Average Maturity (Original Price Basis)
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
35132: Hutchinson 2009A G I SINGLE PURPOSE 1 9/ 3/2019 1 9:41 AM
11/05/2019
3.322 Years
4.0781143%
3.322 Years
3.322 Years
11/05/2019
11/05/2019
LEHLE FRS
Hutchinson, Minnesota
$1,240,000 General Obligation Bonds, 2019A
Current Refunding of Series 2009A
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
11/05/2019
-
-
08/01/2020
-
-
17,432.24
17,432.24
-
02/01/2021
235,000.00
1.800%
11,796.25
246,796.25
264,228.49
08/01/2021
-
-
9,681.25
9,681.25
-
02/01/2022
240,000.00
1.850%
9,681.25
249,681.25
259,362.50
08/01/2022
-
-
7,461.25
7,461.25
-
02/01/2023
250,000.00
1.900%
7,461.25
257,461.25
264,922.50
08/01/2023
-
-
5,086.25
5,086.25
-
02/01/2024
255,000.00
1.950%
5,086.25
260,086.25
265,172.50
08/01/2024
-
-
2,600.00
2,600.00
-
02/01/2025
260,000.00
2.000%
2,600.00
262,600.00
265,200.00
Total $1,240,000.00 $78,885.99 $1,318,885.99
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
$4,081.22
3.291 Years
1.9329011%
2.2974978%
2.3141151%
2.3234449%
2.7351995%
IRS Form 8038
Net Interest Cost 1.9329011 %
Weighted Average Maturity 3.291 Years
Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM
►`EHLER�
0 LEAVERS IN Pu6LIc FIrvAnce
Hutchinson, Minnesota
$1,240,000 General Obligation Bonds, 2019A
Current Refunding of Series 2009A
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Comparison
Date Total P+I Net New D/S Old Net D/S Savings
02/01/2020
-
961.90
-
(961.90)
02/01/2021
264,228.49
264,228.49
273,617.50
9,389.01
02/01/2022
259,362.50
259,362.50
270,180.00
10,817.50
02/01/2023
264,922.50
264,922.50
270,980.00
6,057.50
02/01/2024
265,172.50
265,172.50
271,380.00
6,207.50
02/01/2025
265,200.00
265,200.00
276,130.00
10,930.00
Total $1,318,885.99 $1,319,847.89 $1,362,287.50 $42,439.61
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings ..................... 40,698.35
Net PV Casbflow Savings @ 2.323%(Bond Yield).....
Contingency or Rounding Amount ....................
Net Present Value Benefit
40,698.35
(961.90)
$39,736.45
Net PV Benefit / $1,265,458.89 PV Refunded Debt Service 3.140%
Net PV Benefit / $1,210,000 Refunded Principal... 3.284%
Net PV Benefit / $1,240,000 Refunding Principal.. 3.205%
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM
11/05/2019
11/05/2019
EHLER�
Hutchinson, MN
$1,735,000 GO Water Revenue Refunding Bonds, Series 2009B
Debt Service To Maturity And To Call
Refunded Refunded
Date
Bonds D/S To Call Principal
Coupon
Interest
D/S
11/05/2019
02/01/2020
1,735,000.00 1,735,000.00
-
-
08/01/2020
36,548.75
36,548.75
02/01/2021
36,548.75
36,548.75
08/01/2021
36,548.75
36,548.75
02/01/2022
36,548.75
36,548.75
08/01/2022
-
-
36,548.75
36,548.75
02/01/2023
105,000.00
4.050%
36,548.75
141,548.75
08/01/2023
-
-
34,422.50
34,422.50
02/01/2024
110,000.00
4.050%
34,422.50
144,422.50
08/01/2024
-
-
32,195.00
32,195.00
02/01/2025
280,000.00
4.100%
32,195.00
312,195.00
08/01/2025
-
-
26,455.00
26,455.00
02/01/2026
290,000.00
4.150%
26,455.00
316,455.00
08/01/2026
-
-
20,437.50
20,437.50
02/01/2027
305,000.00
4.200%
20,437.50
325,437.50
08/01/2027
-
-
14,032.50
14,032.50
02/01/2028
315,000.00
4.300%
14,032.50
329,032.50
08/01/2028
-
-
7,260.00
7,260.00
02/01/2029
330,000.00
4.400%
7,260.00
337,260.00
Total
$1,735,000.00 $1,735,000.00 $1,735,000.00
-
$488,897.50
$2,223,897.50
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Paz Basis)
Weighted Average Maturity (Original Price Basis)
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
35133: Hutchinson 2009B G I SINGLE PURPOSE 1 9/ 3/2019 1 9:41 AM
11/05/2019
6.879 Years
4.2428326%
6.879 Years
6.879 Years
11/05/2019
11/05/2019
LEHLE FRS
Hutchinson, Minnesota
$1,780,000 General Obligation Bonds, 2019A
Current Refunding of Series 2009B
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
11/05/2019
-
-
08/01/2020
-
-
28,546.97
28,546.97
-
02/01/2021
5,000.00
1.800%
19,317.50
24,317.50
52,864.47
08/01/2021
-
-
19,272.50
19,272.50
-
02/01/2022
15,000.00
1.850%
19,272.50
34,272.50
53,545.00
08/01/2022
-
-
19,133.75
19,133.75
-
02/01/2023
120,000.00
1.900%
19,133.75
139,133.75
158,267.50
08/01/2023
-
-
17,993.75
17,993.75
-
02/01/2024
125,000.00
1.950%
17,993.75
142,993.75
160,987.50
08/01/2024
-
-
16,775.00
16,775.00
-
02/01/2025
290,000.00
2.000%
16,775.00
306,775.00
323,550.00
08/01/2025
-
-
13,875.00
13,875.00
-
02/01/2026
295,000.00
2.100%
13,875.00
308,875.00
322,750.00
08/01/2026
-
-
10,777.50
10,777.50
-
02/01/2027
305,000.00
2.200%
10,777.50
315,777.50
326,555.00
08/01/2027
-
-
7,422.50
7,422.50
-
02/01/2028
310,000.00
2.350%
7,422.50
317,422.50
324,845.00
08/01/2028
-
-
3,780.00
3,780.00
-
02/01/2029
315,000.00
2.400%
3,780.00
318,780.00
322,560.00
Total $1,780,000.00 $265,924.47 $2,045,924.47
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
$11,990.22
6.736 Years
2.2178444%
2.3959895%
2.4090867%
2.3234449%
2.6229045%
IRS Form 8038
Net Interest Cost 2.2178444%
Weighted Average Maturity 6.736 Years
Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM
Hutchinson, Minnesota
$1,780,000 General Obligation Bonds, 2019A
Current Refunding of Series 2009B
Assumes Current Market BQ AA- Rates plus 25bps
Debt Service Comparison
Date Total P+I Net New D/S Old Net D/S Savings
02/01/2020
-
(554.69)
-
554.69
02/01/2021
52,864.47
52,864.47
73,097.50
20,233.03
02/01/2022
53,545.00
53,545.00
73,097.50
19,552.50
02/01/2023
158,267.50
158,267.50
178,097.50
19,830.00
02/01/2024
160,987.50
160,987.50
178,845.00
17,857.50
02/01/2025
323,550.00
323,550.00
344,390.00
20,840.00
02/01/2026
322,750.00
322,750.00
342,910.00
20,160.00
02/01/2027
326,555.00
326,555.00
345,875.00
19,320.00
02/01/2028
324,845.00
324,845.00
343,065.00
18,220.00
02/01/2029
322,560.00
322,560.00
344,520.00
21,960.00
Total
$2,045,924.47
$2,045,369.78
$2,223,897.50
$178,527.72
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings .....................
159,005.03
Net PV Casbflow Savings @ 2.323%(Bond Yield).....
159,005.03
Contingency or Rounding Amount ....................
554.69
Net Present Value Benefit
$159,559.72
Net PV Benefit / $1,926,994.78 PV Refunded Debt Service
8.280%
Net PV Benefit / $1,735,000 Refunded Principal...
9.197%
Net PV Benefit / $1,780,000 Refunding Principal..
8.964%
Refunding Bond Information
Refunding Dated Date
11/05/2019
Refunding Delivery Date
11/05/2019
Series 2019A GO Bonds CR I Current Refunding of Seri 1 9/ 3/2019 1 9:41 AM
14EHLER§
0 LEAPFR5 IN PUBLIC FINANC
Hutchinson, Minnesota
$658,793 General Obligation Improvement Bonds, 2019A
Issue Summary - Assessments
1.00% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2020
65,879.30
3.650%
24,045.94
89,925.24
12/31/2021
65,879.30
3.650%
21,641.34
87,520.64
12/31/2022
65,879.30
3.650%
19,236.76
85,116.06
12/31/2023
65,879.30
3.650%
16,832.18
82,711.48
12/31/2024
65,879.30
3.650%
14,427.56
80,306.86
12/31/2025
65,879.30
3.650%
12,022.96
77,902.26
12/31/2026
65,879.30
3.650%
9,618.38
75,497.68
12/31/2027
65,879.30
3.650%
7,213.78
73,093.08
12/31/2028
65,879.30
3.650%
4,809.18
70,688.48
12/31/2029
65,879.30
3.650%
2,404.60
68,283.90
Total $658,793.00 $132,252.68 $791,045.68
Significant Dates
Filing Date
First Payment Date
Series 2019A GO Imp Bonds I Issue Summary 1 9/ 3/2019 1 9:40 AM
1/01/2020
12/31/2020
EHLERS
LFAPER5 IN PUBLIC FINANCE!
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Setting the Date for the Annual City Recognition Event/Set Public Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of
Hutchinson. The last few years, the City Administrator has provided a "State of the City" report to those attending.
This event is normally held in the fall of the year at the Hutchinson Event Center.
Invited attendees and an adult guest are provided with a complimentary meal.
The format for the 2019 event is proposed as follows:
5:30 p.m. Check -in and social time
6:30 p.m. Dinner
7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge and to thank current
employees, recent retirees, and the volunteer board and commission members, and to highlight any
notable departmental and employee achievements throughout the past year.
The date proposed for the event is Monday, November 4, 2019.
It is requested that the Council set a date for the event, set it as a public meeting for the Council, and approve the
proposed event format.
BOARD ACTION REQUESTED:
Consideration of setting the date for the annual City Recognition Event for November 4, 2019, from 5:30 to 8:30 p.m.
at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend.
Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve Rescheduling of the December 24 City Council Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 9/10/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Our second meeting in December this year falls on Christmas Eve (Tuesday, December 24). We have generally tried
to avoid having meetings on Christmas Eve for a variety of different reasons. In an effort to get the word out early and
to properly plan for the month of December (TNT, tax/levy approvals, invocation, bills, etc.), staff would like to have
the Council reschedule that meeting now.
Staffs preference would be to reschedule that meeting for Monday, December 23 at 5:30 p.m. The alternative date
could be Thursday, December 26.
BOARD ACTION REQUESTED:
Approve Rescheduling of the December 24 City Council Meeting
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: July 2019 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 8/27/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the July Financial Reports for the general fund and
enterprise funds. Also attached
is the July Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JULY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
2,702,367
5,122,005
2,419,638
52.8
2,600,325
4,925,466
52.8
Other Taxes
58,753
142,332
315,000
172,668
45.2
145,806
305,000
47.8
Licenses & Permits
90,692
312,202
414,200
101,998
75.4
331,290
343,050
96.6
Intergovernmental Revenue
776,922
1,189,451
1,578,056
388,605
75.4
1,210,213
1,555,161
77.8
Charges for Services
195,995
1,402,020
2,830,857
1,428,837
49.5
1,475,250
2,840,534
51.9
Miscellaneous Revenues
20,497
168,299
317,500
149,201
53.0
193,906
319,500
60.7
Transfers -In
418,779
837,558
2,497,175
1,659,617
33.5
1,460,050
2,515,092
58.1
Fines & Forfeitures
4,922
40,905
50,000
9,095
81.8
30,985
55,000
56.3
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES 1,566,561 6,795,134 13,124,793 6,329,659 51.8 7,447,825 12,858,803 57.9
Wages & Benefits
765,378
4,667,959
8,866,013
4,198,054
52.7
4,607,250
8,657,896
53.2
Supplies
108,423
511,039
870,578
359,539
58.7
513,553
868,840
59.1
Services & Charges
265,943
1,407,746
2,855,282
1,447,536
49.3
1,392,149
2,659,777
52.3
Miscellaneous Expenses
36,626
168,414
620,950
452,536
27.1
175,269
562,290
31.2
Transfers -Out
-
50,985
101,970
50,985
50.0
451,288
501,288
90.0
Capital Outlay
-
-
10,000
10,000
-
13,045
10,000
130.5
TOTAL EXPENDITURES
1,176,369
6,806,144
13,324,793
6,518,649
51.1
7,152,554
13,260,091
53.9
NET REVENUE
390,191
(11,009)
(200,000)
(188,991)
295,271
(401,288)
Comments
Revenues:
Net Revenue
The budget reflects a deficit due to the
$200,000 budget amendment to address
the significant
frost boil repairs on the various
streets.
Expenditures:
Transfers -Out The 2018 activity included the $401,288 transfer of fund balance to the new Tree Disease Mitigation fund. Rather than accounting
for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019 ACTUALS
JULY
General Fund Expense by Department
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
4,023
23,627
55,328
31,701
42.7
22,901
49,922
45.9
City Administrator
30,668
230,233
415,643
185,410
55.4
227,101
411,990
55.1
Elections
-
-
6,000
6,000
-
82
23,100
0.4
Finance Department
29,727
222,060
371,041
148,981
59.8
217,553
359,527
60.5
Motor Vehicle
21,928
148,062
268,721
120,659
55.1
134,694
264,832
50.9
Assessing
-
-
61,152
61,152
-
-
61,131
-
Legal
25,690
161,201
306,847
145,646
52.5
163,489
313,858
52.1
Planning
11,709
81,991
155,835
73,844
52.6
77,537
149,212
52.0
Information Services
41,217
251,741
568,872
317,131
44.3
285,224
560,588
50.9
City Hall Building
12,666
82,778
174,705
91,927
47.4
92,292
167,556
55.1
Police Department
262,021
1,864,688
3,453,954
1,589,266
54.0
1,871,756
3,331,215
56.2
Hospital Security
22,842
159,917
323,205
163,288
49.5
161,665
311,394
51.9
Emergency Management
1,354
7,715
12,280
4,565
62.8
8,514
22,180
38.4
Safety Committee
-
9,270
10,850
1,580
85.4
8,960
10,800
83.0
Fire Department
43,868
201,144
357,602
156,458
56.2
167,983
332,858
50.5
Protective Inspections
27,422
187,921
348,856
160,935
53.9
145,396
365,062
39.8
Engineering
43,045
265,217
470,704
205,487
56.3
231,149
457,087
50.6
Streets &Alleys
197,154
886,748
1,739,705
852,957
51.0
878,405
1,582,983
55.5
Park/Recreation Administration
20,047
140,286
265,144
124,858
52.9
140,265
260,339
53.9
Recreation
19,024
140,333
249,316
108,983
56.3
154,190
247,593
62.3
Senior Citizen Center
8,692
49,900
86,622
36,723
57.6
48,203
86,779
55.5
Civic Arena
22,199
185,503
355,362
169,859
52.2
211,515
338,878
62.4
Park Department
88,353
486,327
926,369
440,042
52.5
521,150
904,484
57.6
Recreation Building
17,437
132,310
237,367
105,057
55.7
135,053
225,236
60.0
Events Center
16,638
141,835
263,142
121,307
53.9
146,409
253,808
57.7
Evergreen Building
1,741
14,620
27,250
12,630
53.7
15,811
26,650
59.3
Library
47,428
155,962
223,460
67,498
69.8
113,160
216,091
52.4
Waterpark
104,161
165,454
388,840
223,386
42.6
199,401
398,741
50.0
Cemetery
9,649
68,862
143,159
74,297
48.1
61,708
141,517
43.6
Airport
8,570
77,426
120,670
43,244
64.2
63,744
113,640
56.1
Unallocated General Expense
37,096
263,012
936,792
673,780
28.1
647,244
1,271,040
50.9
TOTAL EXPENDITURES
1,176,369
6,806,144
13,324,793
6,518,649
51.1
7,152,554
13,260,091
53.9
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019 ACTUALS
JULY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
629,310
3,596,786
6,357,000
2,760,214
56.6
3,533,360
6,245,000
56.6
143
1,542
3,000
1,458
51.4
1,238
4,000
31.0
629,453
3,598,328
6,360,000
2,761,672
56.6
3,534,599
6,249,000
56.6
494,631
2,783,061
4,890,710
2,107,649
56.9
2,759,483
4,771,290
57.8
51,811
355,557
698,094
342,537
50.9
352,137
671,021
52.5
1,023
11,453
25,050
13,597
45.7
9,047
27,750
32.6
12,507
75,448
143,675
68,227
52.5
75,270
145,800
51.6
5,704
5,970
5,350
(620)
111.6
3,780
5,850
64.6
-
-
500,000
500,000
-
-
500,000
-
9,698
15,000
5,302
64.7
31,777
25,000
127.1
-
82,500
82,500
-
-
85,000
-
-
-
128,243
128,243
-
-
128,045
-
565,676
3,241,187
6,488,622
3,247,435
50.0
3,231,494
6,359,756
50.8
63,776
357,141
(128,622)
(485,763)
303,104
(110,756)
Year to Date Sales
July Sales
Comments
2019
2018
Change
2019
2018
Change
Liquor Sales Revenue: Liquor
1,207,931
1,175,755
2.7%
189,363
184,286
2.8%
Beer
1,781,815
1,742,439
2.3%
328,853
305,792
7.5%
Wine
526,068
535,621
-1.8%
94,502
95,174
-0.7%
Other
80,973
79,545
1.8%
16,592
15,418
7.6%
Total Sales
3,596,786
3,533,360
1.8%
629,310
600,671
4.8%
Customer Count
140,255
141,382
-0.8%
23,036
22,647
1.7%
Average Sale per Customer $
25.64
$ 24.99
2.6% $
27.32
$ 26.52
3.0%
Gross Margin on Sales
22.6%
21 9%
21 4%
13 8%
Labor to Sales Ratio
9.9%
10.0%
8 2%
8 5%
Year-to-date sales are up 1.8% while customer count is down 0.8%. July sales are up
4.8% and the
customer count is up
1.7%.
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
Ifell FAN NaTia,n1*�
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019 ACTUALS
JULY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
152,898
943,933
1,780,000
836,067
53.0
977,468
1,880,000
52.0
59,586
338,430
543,500
205,070
62.3
372,480
516,750
72.1
68,641
355,608
665,000
309,392
53.5
336,666
640,000
52.6
2,224
44,729
53,000
8,271
84.4
43,302
55,000
78.7
7,743
45,535
69,500
23,965
65.5
31,645
104,500
30.3
291,092
1,728,234
3,111,000
1,382,766
55.6
1,761,561
3,196,250
55.1
39,952
274,347
519,888
245,541
52.8
263,328
478,638
55.0
16,884
94,107
137,250
43,143
68.6
63,432
132,300
47.9
88,459
279,177
522,950
243,773
53.4
248,242
535,960
46.3
-
599
15,000
14,401
4.0
11,328
14,700
77.1
-
60,000
60,000
-
-
60,000
-
24,671
300,000
275,329
8.2
142,078
350,000
40.6
-
-
1,100,000
1,100,000
-
-
1,100,000
-
44,799
247,281
1,485,523
1,238,242
16.6
248,028
1,485,627
16.7
TOTAL EXPENDITURES 190,095 920,181 4,140,611 3,220,430 22.2 976,436 4,157,225 23.5
NET of REVENUES & EXPENDITURES 100,998 808,053 (1,029,611) (1,837,664) 785,125 (960,975)
Year to Date Water Sales
Comments
2019
2018
Change
Water Sales Revenue: Residential
611,967
627,583
-2.5%
Commercial
186,734
210,072
-11.1 %
Industrial
145,232
139,813
3.9%
Water Sales
943,933
977,468
-3.4%
Base Charge
249,026
247,541
0.6%
WAC Charge
46,515
74,522
-37.6%
Other
42,889
50,417
-14.9%
Other Sales
338,430
372,480
-9.1%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
Sewer Fund
Sales
Sales - Other
Local Sales Tax
Intergovernmental Revenue
Licenses & Permits
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2019 ACTUALS
JULY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
218,227
1,647,332
2,700,000
1,052,668
61.0
1,539,326
2,920,000
52.7
53,358
286,243
468,000
181,757
61.2
322,809
410,000
78.7
68,641
355,608
665,000
309,392
53.5
336,666
640,000
52.6
-
6,500
6,500
-
100.0
5,100
6,500
78.5
955
4,155
7,500
3,345
55.4
4,110
3,500
117.4
12,250
73,362
120,000
46,638
61.1
45,957
140,000
32.8
353,430
2,373,200
3,967,000
1,593,800
59.8
2,253,968
4,120,000
54.7
55,429
372,277
691,874
319,597
53.8
347,120
678,838
51.1
20,978
116,324
210,700
94,376
55.2
115,163
219,700
52.4
101,452
463,109
803,000
339,891
57.7
434,006
800,830
54.2
3,650
24,073
36,500
12,427
66.0
45,003
32,500
138.5
-
-
60,000
60,000
-
-
60,000
-
30,998
625,000
594,002
5.0
274,262
650,000
42.2
-
-
1,250,000
1,250,000
-
-
1,450,000
-
36,665
442,747
1,403,676
960,929
31.5
493,014
1,458,251
33.8
218,174
1,449,529
5,080,750
3,631,221
28.5
1,708,569
5,350,119
31.9
135,256
923,671
(1,113,750)
(2,037,421)
545,399
(1,230,119)
Year to Date Sewer Sales
Comments
2019
2018
Change
Sewer Sales Revenue: Residential
920,406
901,493
2.1%
Commercial
260,579
265,547
-1.9%
Industrial - Flow
308,085
263,985
16.7%
Industrial - Violation Surcharges
158,263
108,301
46.1 %
Sewer Sales
1,647,332
1,539,326
7.0%
Base Charge
216,197
214,855
0.6%
SAC Charge
61,134
97,934
-37.6%
Other
8,912
10,020
-11.1 %
Other Sales
286,243
322,809
-11.3%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JULY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
99,888
688,123
1,160,000
471,877
59.3
673,671
1,154,000
58.4
Sales - Other
3,957
27,638
45,600
17,962
60.6
26,968
43,550
61.9
Intergovernmental Revenue
3,539
6,131
12,500
6,369
49.1
-
12,500
-
Miscellaneous Revenues
2,549
15,435
22,000
6,565
70.2
10,067
12,500
80.5
TOTAL REVENUES
109,934
737,327
1,240,100
502,773
59.5
710,705
1,222,550
58.1
Wages & Benefits
15,265
96,449
190,965
94,516
50.5
96,968
187,401
51.7
Supplies
4,377
31,153
62,050
30,897
50.2
37,887
58,400
64.9
Services & Charges
58,173
386,256
761,600
375,344
50.7
366,303
736,190
49.8
Miscellaneous Expenses
-
840
1,500
660
56.0
6,224
6,500
95.8
Transfers -Out
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
61,141
221,500
160,359
27.6
85,000
Depreciation Expense
-
-
146,000
146,000
-
-
144,000
-
TOTAL EXPENDITURES
77,816
575,839
1,438,615
862,776
40.0
507,382
1,272,491
39.9
NET of REVENUES & EXPENDITURES
32,118
161,488
(198,515)
(360,003)
203,324
(49,941)
Comaost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019 ACTUALS
JULY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
132,140
1,994,851
2,378,175
383,324
83.9
1,984,297
2,003,975
99.0
6,765
20,599
91,245
70,646
22.6
3,461
82,500
4.2
5,870
64,875
35,000
(29,875)
185.4
33,542
26,400
127.1
144,775
2,080,324
2,504,420
424,096
83.1
2,021,300
2,112,875
95.7
87,445
1,283,173
1,633,505
350,332
78.6
1,326,816
1,316,600
100.8
(52,869)
(367,169)
(709,585)
(342,416)
51.7
(365,872)
(494,200)
74.0
56,815
377,997
704,078
326,081
53.7
336,624
610,345
55.2
4,651
60,074
114,825
54,751
52.3
49,749
65,300
76.2
26,113
136,421
308,940
172,519
44.2
110,000
243,440
45.2
2,333
6,282
11,500
5,218
54.6
7,534
11,500
65.5
-
-
110,000
110,000
-
-
110,000
-
25,432
38,427
80,000
41,573
48.0
115,559
139,227
83.0
-
-
220,000
220,000
-
-
207,000
-
87,833
158,780
158,939
159
99.9
84,070
87,833
95.7
TOTAL EXPENDITURES 237,752 1,693,986 2,632,202 938,216 64.4 1,664,480 2,297,045 72.5
NET of REVENUES & EXPENDITURES (92,978) 386,339 (127,782) (514,121) 356,820 (184,170)
Year to Date Sales
Comments
2019
2018
Change
Compost Sales Bagged
1,568,529
1,644,132
-4.6%
Bulk
257,543
179,341
43.6%
Other (Freight)
168,779
160,823
4.9%
Total Sales
1,994,851
1,984,297
0.5%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JULY 31, 2019
2019 ACTUALS
JULY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
78,704
548,106
937,000
388,894
58.5
531,709
904,600
58.8
Sales - Other
249
2,343
3,500
1,157
67.0
2,148
3,000
71.6
Licenses & Permits
305
3,115
4,500
1,385
69.2
3,090
4,000
77.3
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
2,948
33,428
22,300
(11,128)
149.9
11,274
13,750
82.0
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
82,206
586,992
967,300
380,308
60.7
548,221
925,350
59.2
Wages & Benefits
18,141
125,789
248,348
122,559
50.7
97,066
276,489
35.1
Supplies
3,616
24,380
32,000
7,620
76.2
5,501
38,800
14.2
Services & Charges
14,268
50,271
173,300
123,029
29.0
45,403
165,600
27.4
Miscellaneous Expenses
46
18,649
10,500
(8,149)
177.6
7,315
11,250
65.0
Transfers -Out
-
-
-
-
-
-
125,000
-
CapitalOutlay
335,807
340,000
4,193
98.8
200,000
Depreciation Expense
-
-
195,000
195,000
-
-
157,000
-
Debt Service
39,845
186,724
231,777
45,054
93.5
152,233
154,750
70.2
TOTAL EXPENDITURES
75,916
741,619
1,230,925
489,306
60.2
307,517
1,128,889
27.2
NET of REVENUES & EXPENDITURES
6,290
(154,627)
(263,625)
(108,999)
240,704
(203,539)
Oppenheimer & Co. Inc.
Broad
PPEN IME 85wYorsNY STATEMENT OF
New York, NY 10004
(z1ssin ACCOUNT S
I- . Transacts
TactctBs Business on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
Asset Allocation
Government Agency Bonds- 8.30%
Municipal Bonds- 11.46%
Mutual Funds- 44.05%
Certificates of Deposit- 36.19
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
07/31/19
06/30/19
Mutual Funds
$15,905,485.98
$15,472,453.07
$349,920.69
Government Agency Bonds
2,999,045.00
2,500,410.00
62,250.00
Municipal Bonds
4,140,299.50
3,928,299.20
97,880.40
Certificates of Deposit
13,065,013.91
12,538,748.05
314,396.00
Cash Account Balance
1,369.31
1,061.21
Total Asset Value
$36,111,213.70
$34,440,971.53
$824,447.09
Net Value of Accrued Interest $91,352.20 $83,473.51
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Cash Activity Summary ',
Opening Cash Balance $1,061.21
Net Buy and Sell Transactions
-1,974,595.02
Net Funds Deposited or Withdrawn
-1,500,000.00
Net Miscellaneous Credits/Debits
3,411,687.76
Net Income Activity
63,215.36
Closina Cash Balance
$1.369.31
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 07/01/19 - 07/31/19 Last Statement: 06/30/19
Page 1 of 14
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$10.28
$10.28
Corporate Accrued Int Received
0.00
21.48
Corporate Interest
21,579.59
145,798.65
Municipal Interest
3,234.00
68,334.20
Government Interest
15,500.00
44,750.00
Dividends
22,891.49
158,645.15
Total Reportable
$63,215.36
$417,559.76
Non -Reportable
Municipal Accrued Int Paid
$-5,548.00
$-6,949.40
Total Non -Reportable
$-5,548.00
$46,949.40
PPENHEIMFP,
TOTAL POSITIONS
PORTFOLIO OVERVIEW
CITY OF HUTCHINSON
report as of 811119
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Original Face Value
$19,851,000.00
Current Face Value
$19,851,000.00
Estimated Portfolio Totals
Estimated Portfolio Averages
Est Annual Income
$468,191.40
Original Face Value
$19,851,000.00
Coupon
2.36%
Valid Positions
66
Current Face Value
$19,851,000.00
Maturity
2.78 yrs
Exceptions
1
Market Value
$19,948,407.81
Effective Maturity
1.91 yrs
Total Positions
67
Accrued Interest
$74,704.84
Modified Duration
1.82
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$20,023,112.65
Yield to Maturity
2.38%
Please see exception report for positions not included in reports.
Yield to Worst
2.12%
POSITIONS W/ MARKET PRICE
Positions
66 of 66
Market Price
100.49
Priced Orig. Face Value
$19,851,000.00
Rating
Priced Current Face Value
$19,851,000.00
a
a
a
Priced Positions
66 of 66
Priced Market Principal
$19,948,407.81
Average Coupon
2.36%
Average Price
100.49
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollarvalue at issuance
Current Face: the dollarvalue afterthe current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 46
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 811119
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$19,851,000
Positions -
66
Accrued Interest -
$74,705
Est Annual Income -
$468,191
* Portfolio Average
Avg Coupon Rate -
2.359%
Avg Maturity -
2.8yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000)
%Face
$19,851,000
Agency
5 $3,000.0
15.1%
66 of 66
Asset Backed
- -
-
$74,705
CD
54 $13,221.0
66.6%
$468,191
CEF
- -
-
CMO
Corp
-
-
2.359%
Muni
7 $3,630.0
18.3%
2.8yrs
Pass Thru
- -
-
Preferred
Treas
-
-
Total
66 $19,851.0
100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA
zo
AAA 7 $4,000.0 20.2%
AA 3 $1,500.0 7.6%
m
> AA
g
A 2 $1,130.0 5.7%
u
m
BAA
A
6
Below BAA - - -
0
v BAA
O1
NR 54 $13,221.0 66.6%
m
c Below
Total 66 $19,851.0 100.0%
u BAA
v
a
NR
0 10 20 30 40 s0 60 70
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see the last page of this report for detail.
Page 4 of 46
PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 811119
MATURITY SCHEDULE
Year
Face(000)
% Year Face(000)
2019
$1,217.0
6.1% 2033 -
2020
$3,265.0
16.4% 2034 - -
2021
$3,950.0
19.9% 2035 - -
2022
$4,954.0
25.0% 2036 - -
2023
$2,695.0
13.6% 2037 - -
2024
$3,530.0
17.8% 2038 - -
2025
$240.0
1.2% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041 - -
2028
-
- 2042 - -
2029
-
- 2043+ - -
2030
-
- Perpetual - -
2031
2032
28
24
20
U 16
Q
u. 12
0
8
4
0
MATURITY EXPOSURE 1
alp 1p01�10tl O,t90tb0,00,t60,V10,t, 11a0010,�60090nb049040,!10�60�90b00p10pb
Q2
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
Jan Feb Mar Am May Jun Jul Aug
Agency $21,125 $5,000 - $5,000 - - $21,125 $5,000
CD $21,257 $24,541 $31,613 $17,313 $39,700 $25,470 $21,257 $24,541
Muni:Non AMT - - - - - - - -
Muni:Subj AMT - - - - - - - -
Muni:Taxable - $14,340 - $7,095 $21,643 - - $14,340
Seal Oct Nov Dec
Total
- $5,000 - -
$62,250
$31,613 $17,313 $39,700 $25,470
$319,786
- $7,095 $21,643 -
$86,155
Total $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $42,382 $43,881 $31,613 $29,409 $61,342 $25,470 $468,191
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 46
PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 811119
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face
$19,851,000
$19,851,000
Positions -
66
66 of 66
Market Value -
$19,948,408
$19,948,408
Accrued Interest -
$74,705
$74,705
Total Market Value -
$20,023,113
$20,023,113
Est Annual Income -
$468,191
$468,191
Portfolio Averages
** Coupon Rate -
2.359%
2.359%
Maturity -
2.8yrs
2.8yrs
Effective Maturity
1.9yrs
1.9yrs
Modified Duration
1.8
1.8
Yield To Maturity -
2.38%
2.38%
Yield To Worst -
2.12%
2.12%
** Market Price -
100.491
100.491
** Par Value wtd, other avgs Mkt Value wtd. Ind only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
❑ AAA
20.0%
❑ AA
7.6%
❑ A
5.7%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
66.7%
Total:
100.0%
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency �CD
Agency 15.0%
Asset Backed 0.0%
CD 66.7%
CEF 0.0%
CMO 0.0%
Corp 0.0%
Muni 18. 2%
Pass Thru 0.0%
■ Preferred 0.0%
Treas 0.0%
Total: 100.0%
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
P.
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 46
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 811119
MATURITY EXPOSURE
28
24
20
Y 16
12
0
8
4
0
N° ti° 11:* ti° by ti6 ti� ti$ ti° 3° 3�3ti33 3° 3y 363� 3$ 3° a° a� ati3X oa•
,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 1p ,lOry°pQOw
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
40
3s
30
F 2s
Y
i 20
0
is
10
s
T.ft
0�otio3oao`'o60� o$o° y° ��ytiy3 ya �6y6 �� ya �a y°yti y1; N b b A IV, q x
V 0
Includes only positions with market price & calculations on report date. Market Value -weighted.
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity Duration to Worst
Average: 2.78yrs
Average: 1.91yrs Average:
1.82
Year $ Mkt % Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2019 $1,220,654 6.1%
$5,185,637 25.9% 00-01
$7,722,368
38.6%
2020 $3,273,739 16.3%
$4,512,810 22.5% 01-02
$4,452,857
22.2%
2021 $3,969,454 19.8%
$2,975,282 14.9% 02-03
$2,994,637
15.0%
2022 $4,985,853 24.9%
$3,498,408 17.5% 03-04
$2,765,557
13.8%
2023 $2,748,635 13.7%
$2,009,317 10.0% 04-05
$2,087,694
10.4%
2024 $3,582,619 17.9%
$1,841,659 9.2% 05-06
-
2025 $242,158 1.2%
- - 06-07
-
2026 -
- - 07-08
-
2027 -
- - 08-09
-
2028 -
- - 09-10
-
2029 -
- - 10-11
-
2030 -
- - 11-12
-
2031 -
- - 12-13
-
2032 -
- - 13-14
-
2033 -
- - 14-15
-
2034 -
- - 15-16
-
2035 -
- - 16-17
-
2036 -
- - 17-18
-
2037 -
- - 18-19
-
2038 -
- - 19-20
-
2039 -
- - 20-21
-
2040 -
- - 21-22
-
2041 -
- - 22-23
-
2042 -
- - 23-24
-
2043+ -
- - 24-25
-
Perpet -'
' - - 25-26
-
26-27
27-28
28-29
30+
Avg life used in Effective Maturity for principal
pay -downs.
Includes only positions with market price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 46
PPENHEIMFR
PORTFOLIO CASH FLOW
CITY OF HUTCHINSON
report as or airira
ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY
Jan
Feb
Mar
ADr
May
Jun Jul
Aug
Seal
Oct
Nov
Dec
Total
%Tot
Agency
$21,125
$5,000
-
$5,000
-
- $21,125
$5,000
-
$5,000
-
-
$62,250
13.3%
CD
$21,257
$24,541
$31,613
$17,313
$39,700
$25,470 $21,257
$24,541
$31,613
$17,313
$39,700
$25,470
$319,786
68.3%
Muni:Non AMT
-
-
-
-
-
- -
-
-
-
-
-
-
Muni:Subj AMT
-
-
-
-
-
- -
-
-
-
-
-
-
Muni:Taxable
-
$14,340
-
$7,095
$21,643
- -
$14,340
-
$7,095
$21,643
-
$86,155
18.4%
Total
$42,382
$43,881
$31,613
$29,409
$61,342
$25,470 $42,382
$43,881
$31,613
$29,409
$61,342
$25,470
$468,191
Fed Taxable
$42,382
$43,881
$31,613
$29,409
$61,342
$25,470 $42,382
$43,881
$31,613
$29,409
$61,342
$25,470
$468,191
100.0%
Fed TaxExempt
-
-
-
-
-
- -
-
-
-
-
-
-
Subj to AMT
-
-
-
-
-
- -
-
-
-
-
-
-
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable
Please see the last page of this report for detail.
Page 39 of 46
(_jPPENHEIMFR
PORTFOLIO POSITION DETAIL
CITY OF HUTCHINSON
report as of 811119
Page 1 of 3
A Type St
Qty
Cp.
Maturity
Mdy S&P % Mkt Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
AMERICAN EXPRESS FSB
CD
247
2.150
11/13/19
NR
NR 1.24%
0.27
$100.00
2.150
$247,000
100.04
$1,222
Conditional Puts - Death of holder - Restrict
02587CCR9
0.00
05/09/17
1.979
$247,000
$247,109
$109
CIT BK SALT LAKE CITY UTAH
CD
240
2.100
11/13/19
NR
NR 1.20%
0.27
$100.00
2.100
$240,000
100.03
$1,160
Conditional Puts - Death of holder - Restrict
17284C3N2
0.00
05/09/17
1.984
$240,000
$240,070
$70
BMW BANK OF NORTH AMERICA - UT
CD
245
1.550
12/16/19
NR
NR 1.23%
0.36
$100.00
1.550
$245,000
99.84
$541
Conditional Puts - Death of holder - Restrict
05580AFT6
0.00
05/09/17
2.002
$245,000
$244,596
($404)
TBK BK SSB DALLAS TEX
CD
245
1.600
12/16/19
NR
NR 1.23%
0.36
$100.00
1.596
$245,000
99.86
$558
Callable 09/19@100 - Conditional Puts - Dea
87219RBC7
0.00
05/09/17
1.999
$244,992
$244,645
($347)
BARCLAYS BANK DELAWARE
CD
240
2.050
12/17/19
NR
NR 1.20%
0.36
$100.00
2.049
$240,000
100.04
$660
Conditional Puts - Death of holder
06740KJC2
0.00
05/09/17
1.938
$239,989
$240,094
$104
SALLIE MAE BK SLT LAKE CITY UT
CD
245
1.750
03/09/20
NR
NR 1.23%
0.59
$100.00
1.749
$245,000
99.86
$1,762
Conditional Puts - Death of holder - Restrict
795450ZT5
0.01
05/09/17
1.982
$244,982
$244,662
($320)
CONNECTICUT ST GO BDS
Muni -Taxable CT
560
2.534
04/15/20
Al
A 2.81%
0.68
$100.92
2.140
$565,124
100.11
$4,336
TAXABLE -Material Events
20772JEK4
0.01
11/21/17
2.372
$561,501
$560,610
($890)
MASSACH USETTS ST GO BDS
Muni -Taxable MA
500
2.090
05/01/20
Aa1
AA 2.50%
0.73
$100.00
2.090
$499,995
99.83
$2,729
TAXABLE -Material Events
57582P2T6
0.01
05/09/17
2.317
$499,995
$499,165
($830)
MB FINL BK NA CHIC. IL
CD
245
1.300
05/11/20
NR
NR 1.22%
0.76
$100.00
1.300
$245,000
99.67
$218
Conditional Puts - Death of holder - Restrict
55266CRK4
0.01
05/09/17
1.729
$245,000
$244,199
($801)
CENTENNIAL BK CONWAY ARK
CD
245
1.300
05/20/20
NR
NR 1.22%
0.79
$100.00
1.300
$245,000
99.62
$140
Conditional Puts - Death of holder
15135KBA8
0.01
05/09/17
1.781
$245,000
$244,074
($926)
THIRD FED SVGS & LN ASSN OF
CD
245
1.900
09/15/20
NR
NR 1.23%
1.09
$100.00
1.900
$245,000
99.89
$1,824
Conditional Puts - Death of holder - Restrict
88413QBQO
0.02
09/15/17
1.999
$245,000
$244,731
($270)
CAPITAL ONE, NATIONAL ASSOCIATION
CD
245
1.400
09/21/20
NR
NR 1.22%
1.11
$100.00
1.400
$245,000
99.17
$1,287
Conditional Puts - Death of holder
14042RCA7
0.02
05/09/17
2.147
$245,000
$242,962
($2,038)
WEBBANK
CD
245
2.000
09/28/20
NR
NR 1.23%
1.13
$100.00
2.000
$245,000
100.00
$107
Callable 08/19@100 - Conditional Puts - Dea
947547JR7
0.01
09/28/17
2.001
$245,000
$244,998
($2)
WEX BK MIDVALE UTAH
CD
245
2.000
10/19/20
NR
NR 1.23%
1.18
$100.00
2.000
$245,000
99.99
$1,463
Conditional Puts - Death of holder - Restrict
92937CGB8
0.02
10/18/17
2.005
$245,000
$244,980
($20)
FIRST BUSINESS BK MADISON WIS
CD
245
1.400
11/13/20
NR
NR 1.22%
1.25
$100.00
1.400
$245,000
99.22
$789
Conditional Puts - Death of holder
31938QR89
0.02
05/09/17
2.017
$245,000
$243,099
($1,901)
CAPITAL ONE BK USA NATL ASSN
CD
245
2.050
12/29/20
NR
NR 1.23%
1.37
$100.00
2.049
$245,000
100.04
$509
Conditional Puts - Death of holder
14042OS43
0.03
05/09/17
2.020
$244,994
$245,096
$101
MORGAN STANLEY BANK NA
CD
245
2.500
02/01/21
NR
NR 1.24%
1.46
$100.00
2.500
$245,000
100.69
$67
Conditional Puts - Death of holder
61747MJ36
0.03
02/01/18
2.026
$245,000
$246,700
$1,700
CITIBANK NATIONAL ASSOCIATION
CD
245
2.700
03/29/21
NR
NR 1.24%
1.60
$100.00
2.700
$245,000
101.07
$2,338
Conditional Puts - Death of holder - Restrict
17312QH77
0.03
03/29/18
2.034
$245,000
$247,626
$2,626
COMMUNITY BK PASADENA CALIF
CD
245
1.550
06/15/21
NR
NR 1.22%
1.83
$100.00
1.550
$245,000
99.16
$218
Conditional Puts - Death of holder - Restrict
203507BA5
0.04
05/09/17
2.012
$245,000
$242,932
($2,068)
EAST BOSTON SVGS BK MA
CD
245
1.500
06/23/21
NR
NR 1.22%
1.84
$100.00
1.500
$245,000
98.96
$433
Conditional Puts - Death of holder
27113PBEO
0.04
05/09/17
2.065
$245,000
$242,450
($2,550)
T1AA FSB JACKSONVILLE FLA
CD
245
2.050
07/12/21
NR
NR 1.23%
1.89
$100.00
2.050
$245,000
99.97
$330
Conditional Puts - Death of holder - Restrict
87270LCJO
0.05
07/12/19
2.065
$245,000
$244,929
($71)
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.250
07/15/21
Aaa
AA+ 2.50%
1.90
$100.00
2.250
$500,000
99.83
$531)
Callable 10/19 100
3134GTA60
0.05
07/15/19
2.338
500 000
$499 160
0
$840
Please see the last page of this report for detail.
Page 41 of 46
CITY OF HUTCHINSON POSITION DETAIL as of 0810112019 Page 2 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
FEDERAL HOME LN MTG CORP 2%072621
Agency
500
2.000
07/26/21
Aaa
AA- 2.50%
1.93
$100.00
2.000
$500,000
99.92
$167
Callable 10/19@100
3134GBYJ5
0.05
07/26/17
2.039
$500,000
$499,620
($380)
ALLY BK MIDVALE UTAH
CD
245
2.950
08/02/21
NR
NR 1.25%
1.93
$100.00
2.950
$245,000
101.72
$59
Conditional Puts - Death of holder
02007GEC3
0.05
08/02/18
2.065
$245,000
$249,216
$4,216
FIRST FINANCIAL NORTHWES
CD
245
2.950
08/16/21
NR
NR 1.23%
0.03
$100.00
2.950
$245,000
100.04
$396
Callable 08/19@100 - Conditional Puts - Dea
32022MBC1
0.00
08/16/18
1.653
$245,000
$245,096
$96
TOWNEBANK PORTSMOUTH VA
CD
245
3.000
09/27/21
NR
NR 1.25%
2.05
$100.00
3.000
$245,000
101.94
$2,658
Conditional Puts - Death of holder - Restrict
89214PCA5
0.05
09/26/18
2.072
$245,000
$249,746
$4,746
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
10/28/21
Aaa
AA+ 2.51%
0.24
$100.00
1.000
$500,000
100.04
$2,611
Callable 10/19@100 - Multi -Step Coupon
3134GASK1
0.00
05/09/17
1.835
$500,000
$500,185
$185
FOCUS BK CHARLESTON MO
CD
245
2.100
11/24/21
NR
NR 1.23%
2.23
$100.00
2.100
$245,000
100.03
$1,029
Conditional Puts - Death of holder
34415LAN1
0.06
11/24/17
2.086
$245,000
$245,071
$71
MIZRAHI TEFAHOT BANK, LTD
CD
245
2.000
11/30/21
NR
NR 1.23%
0.32
$100.00
1.247
$245,000
99.99
$899
Callable 08/19@100 - Multi -Step Coupon - Co
606857Q78
0.00
05/09/17
2.017
$245,000
$244,985
($15)
STATE BK INDIA NEW YORK N Y
CD
247
2.350
01/26/22
NR
NR 1.25%
2.39
$100.00
2.349
$247,000
100.62
$159
Conditional Puts - Death of holder - Restrict
8562845Z3
0.07
05/09/17
2.094
$246,981
$248,519
$1,538
GOLDMAN SACHS BK USA NY
CD
247
2.300
03/08/22
NR
NR 1.24%
2.48
$100.00
2.299
$247,000
100.50
$2,335
Conditional Puts - Death of holder
38148PGX9
0.08
05/09/17
2.100
$246,980
$248,233
$1,252
SYNCHRONY BANK
CD
245
2.400
04/07/22
NR
NR 1.24%
2.56
$100.00
2.400
$245,000
100.76
$1,933
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.08
05/09/17
2.105
$245,000
$246,864
$1,864
MARYSVILLE MICH PUB SCHS DIST GO U
Muni -Taxable MI
500
2.317
05/01/22
Aa1
2.52%
2.63
$98.85
2.565
$494,230
100.41
$3,025
TAXABLE -Material Events
574446GV6
0.08
05/09/17
2.161
$494,230
$502,055
$7,825
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable NY
500
1.650
05/01/22
Aa1
AAA 2.48%
2.65
$99.43
1.771
$497,125
98.85
$2,154
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.08
05/09/17
2.083
$497,125
$494,265
($2,860)
JP MORGAN CHASE BANK NA
CD
245
1.500
05/31/22
NR
NR 1.23%
0.81
$100.00
1.243
$245,000
99.90
$665
Callable 11/19@100 - Multi -Step Coupon - Co
48125Y21_7
0.01
05/09/17
1.625
$245,000
$244,748
($252)
CFBANK FAIRLAWN OHIO
CD
245
3.250
07/19/22
NR
NR 1.27%
2.82
$100.00
3.250
$245,000
103.24
$371
Conditional Puts - Death of holder - Restrict
15721 UCT4
0.08
12/19/18
2.117
$245,000
$252,945
$7,945
OLD NATL BK EVANSVILLE IND
CD
245
2.100
07/26/22
NR
NR 1.23%
2.88
$100.00
2.100
$245,000
99.94
$141
Callable 07/20@100 - Conditional Puts - Dea
680061 HN1
0.09
07/26/19
2.122
$245,000
$244,843
($157)
FEDERAL HOME LN MTG CORP 072722
Agency
1,000
2.100
07/27/22
Aaa
AA+ 5.01%
0.23
$100.00
2.100
$1,000,000
100.03
$292
Callable 10/19@100 - Multi -Step Coupon
3134GBYN6
0.00
07/27/17
1.976
$1,000,000
$1,000,290
$290
AMERICAN EXPRESS CENTURIAN BK CTF
CD
245
2.350
08/08/22
NR
NR 1.23%
2.86
$100.00
2.350
$245,000
100.20
$2,808
Conditional Puts - Death of holder - Restrict
02587DV47
0.10
08/08/17
2.282
$245,000
$245,483
$483
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
08/22/22
Aaa
2.51%
1.03
$100.00
2.000
$500,000
99.96
$4,444
Callable 08/19@100 - Multi -Step Coupon
3134GBB27
0.02
08/22/17
2.040
$500,000
$499,790
($210)
ALLEGIANCE BK TEX HOUSTON
CD
245
2.200
11/03/22
NR
NR 1.23%
3.13
$100.00
2.200
$245,000
100.02
$30
Conditional Puts - Death of holder - Restrict
01748DAY2
0.10
11/03/17
2.193
$245,000
$245,051
$51
DISCOVER BK
CD
245
2.450
11/18/22
NR
NR 1.24%
3.13
$100.00
2.450
$245,000
100.78
$1,299
Conditional Puts - Death of holder
254672WU8
0.12
05/09/17
2.203
$245,000
$246,906
$1,906
WELLS FARGO BK N A SD
CD
245
2.250
11/23/22
NR
NR 1.23%
0.05
$100.00
1.650
$245,000
100.04
$1,118
Callable 08/19@100 - Multi -Step Coupon - Co
94986TWE3
0.00
05/09/17
1.513
$245,000
$245,088
$88
BMO HARRIS BK NATL ASSN CHICAG
CD
245
3.000
02/15/23
NR
NR 1.23%
0.27
$100.00
3.000
$245,000
100.03
$1,651
Callable 11/19@100- Conditional Puts -Dea
05581WL45
0.00
02/15/19
2.894
$245,000
$245,071
$71
MEDALLION BK UTAH
CD
245
2.850
03/06/23
NR
NR 1.25%
3.41
$100.00
2.850
$245,000
101.96
$0
Conditional Puts - Death of holder - Restrict
58404DDMO
0.12
03/05/19
2.281
$245,000
249 797
$4 797
Please see the last page of this report for detail.
Page 42 of 46
CITY OF HUTCHINSON POSITION DETAIL as of 0810112019 Page 3 of 3
Security Description
A Type
C CUSIP
St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
CATHAY BK LOS ANGEL CALIF
CD
245
3.150
06/08/23
NR
NR 1.26%
3.59
$100.00
3.150
$245,000
102.93
$1,226
Conditional Puts - Death of holder - Restrict
149159MQ5
0.15
06/08/18
2.348
$245,000
$252,176
$7,176
STATE BANK OF LISMORE LISMORE MN
CD
245
3.100
06/27/23
NR
NR 1.26%
3.67
$100.00
3.100
$245,000
102.74
$187
Conditional Puts - Death of holder
856425AR4
0.14
06/27/18
2.363
$245,000
$251,713
$6,713
INDUSTRIAL & COML BK CHINA USA
CD
245
3.300
06/30/23
NR
NR 1.27%
3.66
$100.00
3.300
$245,000
103.49
$133
Conditional Puts - Death of holder- Restrict
45581EAX9
0.14
08/30/18
2.364
$245,000
$253,546
$8,546
FRANKLIN SYNERGY BANK FRANKLIN TN
CD
245
2.200
08/07/23
NR
NR 1.22%
3.83
$100.00
2.200
$245,000
99.61
$0
Callable 11/19@100- Conditional Puts -Dea
35471TFG2
0.15
08/07/19
2.302
$245,000
$244,049
($951)
MIDWEST INDPT BK MO
CD
245
3.150
09/18/23
NR
NR 1.26%
3.86
$100.00
3.150
$245,000
102.97
$402
Conditional Puts - Death of holder
59833LAF9
0.16
09/17/18
2.394
$245,000
$252,269
$7,269
MORGAN STANLEY PVT BK PURCHASE
CD
245
3.550
11/08/23
NR
NR 1.28%
3.92
$100.00
3.550
$245,000
104.35
$2,121
Conditional Puts - Death of holder
61760ARSO
0.18
11/08/18
2.467
$245,000
$255,662
$10,662
CELTIC BK SALT LAKE CITY UTAH
CD
245
3.500
11/30/23
NR
NR 1.23%
0.07
$100.00
3.500
$245,000
100.12
$141
Callable 08/19@100 - Conditional Puts - Dea
15118RQF7
0.00
11/30/18
1.774
$245,000
$245,289
$289
MERRICK BK SOUTH JORDAN UTAH
CD
245
3.600
12/07/23
NR
NR 1.24%
0.34
$100.00
3.600
$245,000
100.60
$701
Callable 12/19@100 - Conditional Puts - Dea
59013J5R6
0.00
12/07/18
1.833
$245,000
$246,465
$1,465
LIVE OAK BANKING COMPANY WILMINGT
CD
245
2.500
12/13/23
NR
NR 1.23%
4.12
$100.00
2.500
$245,000
100.40
$67
Conditional Puts - Death of holder
538036CZ5
0.18
12/13/17
2.404
$245,000
$245,968
$968
BANK HAPOALIM B M NEW YORK
CD
245
3.200
01/23/24
NR
NR 1.27%
4.15
$100.00
3.200
$245,000
103.35
$279
Conditional Puts - Death of holder - Restrict
06251AV80
0.20
01/23/19
2.406
$245,000
$253,195
$8,195
FIRST NATIONAL BANK/DAMA
CD
245
3.250
02/14/24
NR
NR 1.24%
0.52
$100.00
3.250
$245,000
100.73
$480
Callable 02/20@100 - Conditional Puts - Dea
32117BCS5
0.00
02/14/19
1.863
$245,000
$246,786
$1,786
COMENITY CAP BK UTAH
CD
245
3.100
02/15/24
NR
NR 1.26%
4.22
$100.00
3.100
$245,000
102.96
$437
Conditional Puts - Death of holder - Restrict
20033AP91
0.19
02/15/19
2.411
$245,000
$252,247
$7,247
UBS BK USA SALT LAKE CITY UT
CD
245
2.900
04/03/24
NR
NR 1.25%
4.36
$100.00
2.900
$245,000
102.13
$39
Conditional Puts - Death of holder
90348JJQ4
0.20
04/03/19
2.416
$245,000
$250,226
$5,226
SILVERGATE BK LA JOLLA CALIF
CD
245
2.950
04/08/24
NR
NR 1.23%
0.17
$100.00
2.950
$245,000
100.20
$554
Callable 10/19@100 - Conditional Puts - Dea
828373FL9
0.00
04/08/19
1.829
$245,000
$245,480
$480
SEATTLE BK WASH
CD
245
2.700
05/30/24
NR
NR 1.23%
0.32
$100.00
2.700
$245,000
100.23
$1,214
Callable 11/19@100 - Conditional Puts - Dea
81258PJM6
0.00
05/30/19
1.971
$245,000
$245,561
$561
CRESCOM BK MYRTLE BEACH S C
CD
245
2.650
06/06/24
NR
NR 1.23%
0.09
$100.00
2.650
$245,000
100.07
$534
Callable 09/19@100 - Conditional Puts - Dea
225862EC1
0.00
06/06/19
1.839
$245,000
$245,174
$174
JONESBORO STATE BANK
CD
245
2.700
06/07/24
NR
NR 1.23%
0.34
$100.00
2.700
$245,000
100.27
$526
Callable 12/19@100 - Conditional Puts - Dea
4804OPESO
0.00
06/07/19
1.902
$245,000
$245,662
$662
COMMERCE CALIF CMNTY DEV COMMN S
Muni -Taxable
CA
500
3.000
08/01/24
AA 2.56%
4.62
$105.32
2.200
$526,595
102.28
$167
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.25
05/09/17
2.511
$518,800
$511,385
($7,415)
CONNECTICUT ST TAXABLE GO BDS
Muni -Taxable
CT
570
2.400
08/15/24
Al
A 2.84%
4.65
$99.81
2.440
$568,906
99.51
$6,460
TAXABLE -Material Events
20772J3J9
0.25
07/11/19
2.504
$568,906
$567,224
($1,682)
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable
NY
500
2.600
11/01/24
Aa1
AAA 2.53%
3.07
$97.35
2.998
$486,750
101.12
$3,394
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.11
05/09/17
2.239
$486,750
$505,595
$18,845
HSBC BANK USA, NATIONAL ASSOCIATIO
CD
240
2.250
03/11/25
NR
NR 1.20%
0.59
$100.00
2.249
$240,000
99.99
$2,175
Callable 03/20@100 - Multi -Step Coupon - Co
40434ASB6
0.01
05/09/17
2.258
$240,000
$239,983
($17)
Please see the last page of this report for detail.
Page 43 of 46
EDA Board Meeting
Main Conference Room — Enterprise Center
11:30 AM Wednesday, July 31st, 2019
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
Call to Order
Meeting called to order at 11:34 AM.
II. Approve Agenda
III. Review Minutes
a. June 19t" Finance Team
meeting:
M/S/P: Cannon, Stearns to
approve the minutes as written
Economic Development Authority
Financial Summary as of June 2019
Operations
Cash Available
$145,853
Reserved
$56,736
Unreserved
$88,655
Economic Development Loan Fund
Cash Available
$138,027
Redline Systems Balance
$8,348
Ashwill Industries Balance
$8,348
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise Center)
$292,146
Downtown Revolving Loan Fund
Cash Available
$559,937
Loans Receivable
$366,089
Capital Assets
$201,329
Total Assets
$1,120,370
MIF Loan Fund
Cash Available
$2,918
MOXY Loan Receivable
$17,382
Enterprise Center Fund
Cash Available
$24,500
SHOPKO TIF District (TIF 4-5)
Cash Available
$148,250
Interfund Loans Receivable
$478,307
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$311,459
Passed unanimously.
b. June 26t" EDA Board Meeting
M/S/P: Christensen, Stearns to approve the minutes as written. Passed unanimously
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Cannon, Czmowski to approve the financial report as presented. Passed unanimously.
V. Director's Report
A Marketing Plan
B Business Recruitment / Expansions
C Uponor Street Project
D DALADO Property
E Enterprise Center
F Cenex Site Redevelopment
G Clinic Site Redevelopment
H Warrior Mfg. Expansion
Ady Award
Facebook updates = 6 Twitter activity = 6 Website updates = 0
Social media has 314 likes on Facebook and 87 followers on Twitter.
Staff updated the board on recent contacts and conversations.
Project underway, completion is expected before Labor Day.
Purchase agreement fell through. Currently no other prospects.
Monument sign is in, e2 electrical came and fixed light fixtures.
Staff working on FEMA grant.
Everything has been approved, project is ready to go.
Staff went to Milwaukee for Mid -America Conference and received a
trophy and a page in Ady Advantage magazine on TigerPath.
VI. Consider Zephyr Wind Services Loan $100,000
■ Reviewed results of Zephyr Credit Check
■ Finance Team recommended approval with stipulations in regards to more information.
That information has been obtained but not yet shared with the Finance Team.
M/S/P: Stearns, Vanderheiden to approve the equipment loan of $100,000 for 7 years at 4%
annual interest with the condition that the Finance team gives final approval. Mike Cannon
abstained. Passed unanimously.
VII. Consider Adjustment to Sign & Awning Grant Language
■ Staff noted it's often difficult to obtain two quotes for project.
■ Language proposed: At its sole discretion and on a case -by -case basis, the EDA Board
may waive the two -bid requirement.
M/S/P: Czmowski, Cannon, to approve language adjustment for Sign & Awning grant.
Passed unanimously.
Vill. Consider EDA Levy Request
$189,133
Discussion of requesting he maximum levy permitted by state statute. The amount of $189,133
represents a 3.7% increase over last year's amount.
M/S/P: Vanderheiden, Stearns to approve an EDA Levy request of $189,133. Passed
unanimously.
IX. Consider obtaining appraisals for clinic site houses
Robinson Appraisals $2500 ($500 ea.)
Sorenson Appraisals $2000 ($400 ea.)
$2,000
■ At the point in the FEMA grant application where appraisals are needed.
■ Funds would come from the SHOPKO TIF and would be reimbursable from future tax
increment proceeds.
M/S/P: Christensen, Cannon to approve all five house appraisals for FEMA grant. Passed
unanimously.
X. Grant & Loan Program Applications
Sign & Awning Grant Program
Greener Pastures Natural Food Co-op —Alycia Gruenhagen $1,000
8Main StN
M/S/P: Vanderheiden, Czmowski to approve the grant application. Passed unanimously.
XI. Other Business — None.
XII. Set Next Meeting — 11:30 AM Wednesday, August 28th, 2019
XIII. Adjourn Meeting adjourned at 12:26 pm.
M/S/P: Czmowski, Christensen to adjourn the meeting. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager