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cp08-13-19HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 13, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — New Journey UCC (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15085 — Accepting Donation from Friends of the Luce Line Trail for Costs Associated with the Tree Planting Project Along the Luce Line State Trail PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 23, 2019 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval to Purchase CreeksideTM & SplendorGroTM Poly Bag Film (b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project Equipment Procurement (c) Consideration for Approval of Change Order No. 1 — Letting No. 2 Project No. 19-02 (South Grade Road Corridor Improvements) (d) Consideration for Approval of Amending Boards/Commissions Calendar for Public Arts Commission Meetings (e) Consideration for Approval of Resolution No. 15086 — Resolution Disposing at Auction of CITY COUNCIL AGENDA August 13, 2019 Surplus Public Works Department Equipment (f) Consideration for Approval of Issuing Temporary Liquor License to United Way on September 7, 2019, at Roberts Park (g) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. UPDATE AND REVIEW ON MINNESOTA GREENCORPS PROJECT 10. DISCUSSION ON SUGGESTED ORDINANCE CHANGES FOR CHAPTER 111 — PEDDLERS AND SOLICITORS AND CHAPTER 123 — FOOD VENDORS UNFINISHED BUSINESS 11. FOLLOW UP DISCUSSION ON AMENDING CHAPTER 93 — ANIMALS — PERTAINING TO CHICKENS 12. APPROVE/DENY ORDINANCE NO. 19-802 — AN ORDINANCE TO REZONE PROPERTY AT 477 AND 479 HWY 7 EAST FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO I-1 (LIGHT INDUSTRIAL PARK) AS REQUESTED BY DALADO, LLC, PROPERTY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) NEW BUSINESS 13. APPROVE/DENY 2019 MAIN STREET SPORTS BAR STREET DANCE ON SEPTEMBER 27 & 28, 2019 14. APPROVE/DENY SECOND ANNUAL BOBBING BOBBER BREWING COMPANY OKTOBERFEST EVENT ON SEPTEMBER 27 & 28, 2019 15. APPROVE/DENY RESOLUTION NO. 15084 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE REPLACEMENTS PROJECT (LETTING NO. 9, PROJECT NO. 19-10) 16. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-803 — AN ORDINANCE REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION 2 CITY COUNCIL AGENDA August 13, 2019 17. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-804 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE SOUTH GRADE ROAD RECONSTRUCTION PROJECT 18. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR AUGUST 27, 2019, AND SEPTEMBER 10, 2019, AT 4:00 P.M. GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Economic Development Authority Board Minutes from June 26, 2019 b) Hutchinson Utilities Commission Minutes from June 26, 2019 (c) Planning, Zoning, Building Department Quarterly Report NHSCELLANEOUS 20. STAFF UPDATES 21. COUNCIL/MAYOR UPDATE ADJOURNMENT Resolution No. 15085 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organization has offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Amount Friends of the Luce Line $1,500.00 WHEREAS, the donation is being made to assist the City in the costs associated with the tree planting project along the Luce Line State Trail; and WHEREAS, this project was done in partnership with the SnoPros; and WHEREAS, the City Council hereby finds that it is appropriate to accept the donation offered and assign use to offset the costs associated with the tree planting project along the Luce Line State Trail, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 13t' day of August 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DULY 23, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, and Mary Christensen. Member absent was Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich asked that Items 4(a) and 7(c) be removed from the agenda. Motion by Czmowski, second by Christensen, to approve the agenda with the changes noted. Motion carried unanimously. 2. INVOCATION —None (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (b) Resolution No. 15081 — Accepting Donation from Little Crow Archery Club for Funds and Labor to Improve Target Frames and Targets Motion by Czmowski, second by Cook, to approve Resolution No. 15081. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of July 9, 2019 (b) Regular Meeting of July 9, 2019 Motion by Christensen, second by Cook, to approve minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES July 23, 2019 CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (b) Consideration for Approval of Pavement RePlay Second Application (d) Consideration for Approval of 2019 Lift Station Improvements Construction (e) Consideration for Approval of Letter of Support for McLeod County Dakota Rail Trail Project (f) Consideration for Approval of Temporary Permit to Construct for Governmental Entities — TH15/Main Street Reconstruction Project (g) Consideration for Approval of Out of State Travel Request for Kent Exner to Attend the 2019 National Local Technical Assistance Program (LTAP) Conference in Stowe, Vermont from August 11-15, 2019 (h) Consideration for Approval of Out of State Travel Request for City Administrator Matt Jaunich to Attend the 2019 ICMA Annual Conference in Nashville, Tennessee from October 20-23, 2019 (i) Consideration for Approval of Resolution No. 15078 - Resolution Approving Preliminary and Final Plat for Coop Subdivision with Favorable Planning Commission Recommendation 0) Consideration for Approval of Resolution No. 15080 — Resolution Approving Small Cities Development Program Rental Rehab Program (Southdale Apartments Project) (k) Consideration for Approval of Acceptance of Body Worn Camera Audit (1) Claims, Appropriations and Contract Payments Items 7(e), 70) and 7(k) were pulled for separate action. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted. Motion carried unanimously. Item 7(e) had further discussion. Council Member Cook noted some concerns with the application that McLeod County is proposing to submit. His concerns centered around the application saying that this section of trail will be paved, but no paving is included with no indication of when paving would be done. Also, the application talks about continuing the trail to Hutchinson in a later phase, but at a recent workshop the possibility of not doing that was discussed. Cook is concerned about the impact on the Legacy program and accountability of the grant agency by not following through on what was included in the master plan that was originally submitted by the County. That helped the trail get its regional designation that makes it eligible for Legacy funds. Motion by Cook to reject Item 7(e). Kent Exner, City Engineer, explained that the proposed 2 CITY COUNCIL MINUTES July 23, 2019 letter was drafted by County staff and requested to put for the before the Council for their consideration. Second by Czmowski. Cook noted that he wants to see the project proceed, just not the plan that is being presented. Motion carried unanimously. Item 70) had further discussion. Matt Jaunich noted that there was a typographical error in Resolution No. 15080 that has been corrected. Motion by Czmowski, second by Christensen, to approve Item 70) with the error corrected in Resolution No. 15080. Motion carried unanimously. Item 7(k) had further discussion. Council Member Cook noted that there were some discrepancies noted in the audit and he felt that that should be mentioned. Hutchinson Police Procedure "Mobile Video Recorders" has been updated to address and correct these discrepancies. Police Chief Tom Gifferson presented before the Council to address the discrepancies identified and to speak about the body camera program. Council Member Christensen asked Chief Gifferson to provide an update on the hands -free technology law that goes into effect August 1, 2019. Chief Gifferson explained that the hands -free law prohibits any hand-held devices being held or used while a motor vehicle is being operated. Motion by Cook, second by Czmowski, to approve Item 7(k). Motion carried unanimously PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) �a) Resolution No. 15082 — Resolution Adopting Assessment b) Resolution No. 15083 — Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two bids were received with the low bid coming in from R&R Excavating with a bid that was approximately 22% higher than the engineer's estimate. City staff has had conversations with area contractors and believe that this price is reflective of the current bidding environment along with the specialty/piecemeal types of work involved. Funds for this project will come partially from state aid dollars and grant funds. In addition, the pavement management program will not be conducted next year which will see some cost savings for 2020. Total bonding for 2019 projects will be right around $2,000,000, which is slightly higher than the $1.9 million target, however staff is not concerned because of the scaleback of projects for next year. Mr. Exner distributed a written recap of the project as described by SRF Consulting. Kelli Pearce, owner of Anytime Fitness located on South Grade Road, presented before the Council. Ms. Pearce asked the start date of the project. Mr. Exner explained that the proposed start date is August 26, 2019. Mr. Exner noted that staff will be meeting with business owners and property owners prior to any work beginning. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Council Member Cook expressed his concerns of the proximity of the mini -roundabout located to the traffic signal on Hwy 15 South and stacking/backup issues that might concern. Leif Garnass, SRF Consulting Group, presented before the Council. Mr. Garnass explained that he and his group do not see any additional stacking issues with the mini -roundabout compared to a standard intersection. Mr. Exner expressed that he does not foresee any major increased traffic projections in this area. Both Mr. Garnass and Mr. Exner spoke about the improved configuration of the South Grade Road corridor that has been developed as part of the mini -roundabout installation. Council Member Cook asked if other ideas had been considered such as a roundabout at Hwy 15/South Grade Road or South Grade Road/Harrington Street with a right turn only out of the service road by Cash Wise onto South Grade Road. Mr. Exner noted that Mn/DOT would be a long ways away CITY COUNCIL MINUTES July 23, 2019 from considering a roundabout at Hwy 15/South Grade Road. Mr. Exner noted that a roundabout at South Grade Road/Harrington Street and a right turn only out of the service road at Cash Wise were considered, however the proposal before the Council was arrived at as the best solution related to safety, traffic flow and risk factors. Mr. Garnass noted he is comfortable with the design and the proposal. Todd Broadwell from Mn/DOT presented before the Council. Mr. Broadwell noted that Mn/DOT did review the Hwy 15/South Grade Road intersection and how the proposed mini - roundabout installation might impact the intersection. Mr. Broadwell noted that Mn/DOT is comfortable with the proposal. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15082 and 15083. Council Member Cook asked about the dual assessment to Cash Wise/Coborn's on the assessment roll. Mr. Exner noted that is only for mailing purposes so that the corporate office and the local store both receive assessment notice information. Motion carried unanimously. purpose o t is portion o t e agen a is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY PARKS MASTER PLAN Gabrielle Grinde, HKG, Inc., presented before the Council. Ms. Grinde spoke of the engagement process used since August 1, 2018, to receive information and feedback on the City's Parks and Recreation system. Public input was gathered at the McLeod County Fair, PRCE website, Fall online survey, social pinpoint, stakeholder meetings, public open house, youth and senior outreach and a Spring online survey. The consultant and staff then met with the PRCE Board and the City Council to receive input for a total of six times. Ms. Grinde provided an overview of the Master Plan which includes chapters on the System Overview; Park System Inventory; Needs Assessment: Issues, Opportunities and Constraints; Vision Plan & System Recommendations; Action Plan & Implementation Strategies. Ms. Grinde explained that the City and the Council should continue to keep engaging the community, continue to review priorities and use the implementation chapter of the Plan. Dolf Moon, PRCE Director, noted that the Plan will be posted on the City's web site and printed copies will be available at City Center, the library and the school district. Mr. Moon stressed the strong input received from the public and various groups. Motion by Cook, second by Czmowski, to approve Parks Master Plan. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 19-802 — AN ORDINANCE TO REZONE PROPERTY AT 477 AND 479 HWY 7 EAST FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO I-1 (LIGHT INDUSTRIAL PARK) AS REQUESTED BY DALADO, LLC, PROPERTY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (FIRST READING) .19 CITY COUNCIL MINUTES July 23, 2019 Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the plat for this property was approved earlier on the agenda, however this item is to rezone the area to allow the entire parcel to have consistent zoning. This subject land is adjoining property owned by the same property owner that is zoned I-1 and is used as an industrial/manufacturing use. The property is currently zoned as R-2. Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 19-802. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. APPROVE/DENY REVISIONS TO CITY' S CELL PHONE USE POLICY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that with the hands -free law that goes into effect August 1, 2019, the City has updated its cell phone use policy to address the new law. Motion by Czmowski, second by Cook, to approve revisions to City's Cell Phone Use Policy. Motion carried unanimously. 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from May 20, 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 18, 2019 c) City of Hutchinson Financial Report and Investment Report for June 2019 (d) Planning Commission Minutes from June 18, 2019 NHSCELLANEOUS 13. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that the Hutchinson Police Department now has a Facebook page. Kent Exner — Mr. Exner noted that mosquito control will be extended until August 21, 2019. The counts are up and there is a healthy reserve to allow for extra applications. Mr. Exner also noted that another round of building inspections will be completed at the properties along TH 15/Main Street in relation to the improvement project. Matt Jaunich — Mr. Jaunich noted that budget submissions are coming do so if Council Members would like to see anything included they should let him know. Mr. Jaunich noted that he and Council Member Cook are on the Blandin Leadership Planning Group and they are starting the recruitment process. He is also working on finalizing the RFPs for the marketing/branding campaign for the City and will be meeting with some firms to review their proposals. The citizen survey has been mailed out and he encouraged residents to complete it and return it. 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 5 CITY COUNCIL MINUTES —July 23, 2019 Motion by Cook, second by Christensen, to adjourn at 6:45 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration for Approval to Purchase CreeksideTM & SplendorGroTM Poly Bagi Department: Compost LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Becky Kobow Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an annual basis. CreekSideTM and SplendorGroTm brand of bags are ordered on a one year sales volume basis annually. The quantities to be ordered this year for the 2020 season are formulated on 2019 YTD sales plus approx. 20%, minus current inventory, to ensure inventory supplies are ample enough to take on any new business that may present itself in 2020. CreekSideTm brand quotes received- Inteplast Group/Niaflex - $32,036.25 Direct Plastics, A Novolex Company - $29,889.50 *Artwork plates would need to be produced/purchased in order for Direct Plastics to produce this film. They chose not to absorb the plate costs due to the small dollar amount of the business vs the plate costs as it was communicated that Creekside would not purchase plates to switch vendors. Inteplast Group/Niaflex currently holds the artwork plates for CreeksideTM. SplendorGroTm brand quotes received- Inteplast Group/Niaflex - $71,928.80 Direct Plastics, A Novolex Company - $72,885.00 *Inteplast Group/Niaflex currently holds the artwork plates for SplendorGrOTM. Staff is confident in the quality of Inteplast Group/Niaflex's products as we have utilized them numerous times over recent years. Staff recommends the approval to purchase the bag film orders for both the CreeksideTm brand and SplendorGroTm brand of film from Inteplast Group/Niaflex. At a later meeting, staff will be presenting the WonderBlendTm brand bag film quotes. The bag is currently undergoing a redesign, staff will forward that information when quotes are solicited and received. BOARD ACTION REQUESTED: Approve Requisition #19932 to Inteplast Group for $32,036.25 for CreeksideTm bag film and Requisition #19933 also to Inteplast Group for $71,928.80 for SplendorGroTm bag film Fiscal Impact: $ 103,965.05 Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 07/30/2019 Purchase Requisition 01:13 PM Purchase Requisition No 019932 Requested Date Required Date Requested By 07/30/2019 bkobow Preferred Vendor 132841 INTEPLAST GROUP Address PO BOX 277148 Department 4942 ATLANTA, GA 30384-7148 Req. Description CREEKSIDET" BAG FILM Compost Fund Qty. Description GL Number 1 Unit Price Amount 30 CREEKSIDE 40LB TOPSOIL FILM 651-0000-14399 213.06 6,391.80 5 CREEKSIDE 40LB COMPOST W/MAP 651-0000-14399 213.06 1,065.30 10 CREEKSIDE 40LB POTTING SOIL 651-0000-14399 213.06 2,130.60 25 CREEKSIDE 20LB POTTING SOIL 651-0000-14399 181.79 4,544.75 25 CREEKSIDE 1 CUFT GARDEN SOI] 651-0000-14399 229.72 5,743.00 20 CREEKSIDE 2 CUFT BROWN MULCP 651-0000-14399 270.24 5,404.80 10 CREEKSIDE 2 CUFT RED MULCH ] 651-0000-14399 270.24 2,702.40 10 CREEKSIDE 2 CUFT GOLD MULCH 651-0000-14399 270.24 2,702.40 5 CREEKSIDE 2 CUFT NATURAL MU] 651-0000-14399 270.24 1,351.20 Total: 32,036.25 CreekSide Products Poly Bag Film Quote Summary Supplier Inteplast Group/NiaFlex W Direct Plastics Primary Packaging Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost 40#Topsoil 30,000 $213.06 $6,391.8 $246.50 $7,395.0 $261.00 $7,830.00 0# Compost with Manure 5,000 $213.06 $1,065.30 $246.50 $1,232.50 $261.00 $5,220.00 0#Potting 10,000 $213.06 $2,130.60 $246.50 $2,465.00 $261.00 $5,220.00 20# Potting 25,000 $181.79 $4,544.75 $489.50 $2,447.50 $231.00 $6,930.00 1 Cuft. Garden Soil 25,000 $229.72 $5,743.00 $244.40 $4,888.00 $312.00 $6,240.00 2 cuft Brown Mulch 20,000 $270.24 $5,404.80 $254.70 $5,094.00 $216.00 $4,320.00 2 cuft Red Mulch 10,000 $270.24 $2,702.40 $254.70 $2,547.00 $216.00 $2,160.00 2 cuft Gold Mulch 10,000 $270.24 $2,702.40 $254.70 $2,547.00 $216.00 $2,160.00 2 cuft Natural Mulch 5,000 $270.24 $1,351.20 $254.70 $1,273.50 $216.00 $2,160.00 Total Bag Film Cost $32 036.25 $29,889.50 $42,240.00 Supplier Inteplast Group/NiaFlex Direct Plastics Primary Packaging Product ID # of Colors $ per Plate/Color Total Cost $ per Plate/Color Total Cost per Plate/Color Total Cost 0#Topsoil 9 $0.00 $0.0 $0.00 $0.0 $0.00 $0.0 0#CompostwithManure 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0# Potting 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 20# Potting 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 Cuft. Garden Soil 9 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 cuft Brown Mulch 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 cuft Red Mulch 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 cuft Gold Mulch 5 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 cuft Natural Mulch - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Plate Charges $0.00 $0.00 $0.00 *Inteplast has all plates *Direct would need to build plates & would not quote due to costvs business amount Total Bag Film + Plate Charges $32,036.25 $29,889.50 $42,240.00 t�4 INTEPLAST GROUP Engineered Films Quote # 2041.1 Customer City of Hutchinson Ship To Hutchinson, MN Price Quotation Sales Rep I Edlun, Bob I Quote Deliver Date 7/19/2019 Expiration Date 7/31/2019 IEF Facility) IEF Orlando Eff. Date Count/ Unit 7/1/2019 Item Description Min Oty Freight Terms Unit Unit Ibs $ / Unit $ 23"CFS (00275) Wht OP PRT 9C Process 25 Prepaid 1,000 M 69.92 $181.79/M USD 16.25Repeat - 20Lb. 28.5CFS (00275) Wht OP PRT 9C Process 45 Prepaid 1,000 M 98.64 $213.06/M USD 18.5Repeat - 40Lb. 29.5CFS (00275) Wht OP PRT 9C Process 25 Prepaid 1,000 M 102.1 $229.72/M USD 18.5Repeat - 1 CF. 33.5'CFS (00275) Clear PRT 5C Process 22"Repeat - 45 Prepaid 1,000 M 135.12 $270.24/M USD 2CF. Plus Artwork and Plates USD Comments/Notes: Please see Sales Rep for Lead Time. Pricing based on total awardment of Bid and MOQ of 25,000 per sku. General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as nonconformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account ofthe sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L4K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd Prattville, AL 36067 Formerly Danafilms Corp. Formerly P+O Packaging Formerly Lone Star Plastics An Inteplast Company Formerly Niaflex Corp. Formerly Lone Star Plastics 7/30/2019 QUOTE FORM VENDOR NAME. P [U5b C & VENDOR ADDRESS: CX) LYXWca t 00�6 y tU f" X, ON SALES REPRESENTATIVE: 6enn We -be bd CONTACT PHONE NUMBER: 415. '� tto • agio FAX NUMBER: 5[q . 9 qa .Q EMAIL ADDRESS: �Iemvi- We V aL ��QLr� '�rn Product Type Quantity Quote 2.75 mil CreekSide 401b Creekside Topsoil 30, 000 imps $ _ (0• S1D)rn 401b CreekSide Potting Soil 10, 000 imps $ aq b • `b) 201b CreekSide Potting Soil 5, 000 imps $ 5� 401b Creekside Compost w/manure 5, 000 imps $ 44,0. `S0) 0/-N 2 cu. ft CreekSide Brown Mulch 20, 000 imps $ oc 1r-Y-) 2 cu, ft CreekSide Red Mulch 10, 000 imps $ C) ��- . 22 2 cu. ft CreekSide Gold Mulch 10, 000 imps $ 5 -W1 M 2 cu. ft CreekSide Natural Mulch 5, 000 imps $ c64 (Y) ` 9 tuft Creekside Garden Soil 20, 000 imps $ o�• PRODUCT GRAPHICS DEVELOPMENT (Plates) Are set-up charges included in Film Price above?: YES: NO: If no, please explain fees or applicable fees: StoragelWarehousing Costs, if any. $ /5 months $ Number of days for delivery, after business is awarded: 4 Z111 ec.LS -kti'y1 General Warranty: YES; NO: DURATION: CreekSide Compost Facility is a tax-exempt entity Page 4 of 5 2 months QUOTE FORM VENDOR NAME: Primary Packaging Incorporated VENDOR ADDRESS: 10810 Industrial Parkway NW— Bolivar, OH 44612 SALES REPRESENTATIVE: Sales: Scott Tomc — Customer Service: Gail Chew CONTACT PHONE NUMBER: Cell# 330-260-6828 Plant: 330-874-3131 FAX NUMBER: 330-874-3811 EMAIL ADDRESS: stomcA-Primarypackaging.com gchew@primarypackaging.com Product Type Quantity Quote 2.75 mil CreekSide 401b Creekside Topsoil 30,000 imps $ 261.00/M 401b CreekSide Potting Soil 19,n�r999 np6 20,000 min $ 261.00/M 201b CreekSide Potting Soil 5,999 ;mns 30,000 min $ 231.00/M 401b Creekside Compost w/manure 5,999 20,000 Min $ 261.00/M 2 cu.ft CreekSide Brown Mulch 20,000 imps $ 216.00/M 2 cu.ft CreekSide Red Mulch 10,000 imps $ 216.00/M 2 cu.ft CreekSide Gold Mulch 10,000 imps $ 216.00/M 2 cu.ft CreekSide Natural Mulch 5,000 imps 10,000 min $ 216.00/M NEW! 1 cuft Creekside Garden Soil 20,000 imps $ 312.00/M PRODUCT GRAPHICS DEVELOPMENT (Plates) Are set-up charges included in Film Price above?: YES: NO: X If no, please explain fees or applicable fees: Plate charges are open for discussion. Storage/Warehousing Costs, if any: $ /6 months $ /12 months Pricing is based on make and ship. Number of days for delivery, after business is awarded: Starting 8 to 9 weeks after approval. General Warranty: YES: NO: DURATION: One year from manufacture date. Page 4 of 5 07/30/2019 Purchase Requisition 01:13 PM Purchase Requisition No 019933 Requested Date Required Date Requested By 07/30/2019 bkobow Preferred Vendor 132841 INTEPLAST GROUP Address PO BOX 277148 Department 4942 ATLANTA, GA 30384-7148 Req. Description SPLENDORGROT" BAG FILM Compost Fund Qty. Description GL Number 1 Unit Price Amount 225 SPLENDORGRO .75 CUFT TOPSOI] 651-0000-14399 150.02 33,754.50 25 SPLENDORGRO .75 CUFT COMPOS' 651-0000-14399 150.02 3,750.50 180 SPLENDORGRO .75 CUFT POTTING 651-0000-14399 150.02 27,003.60 10 SPLENDORGRO .75 CUFT PEAT SI 651-0000-14399 150.02 1,500.20 50 SPLENDORGRO 20LB POTTING SO- 651-0000-14399 118.40 5,920.00 Total: 71,92870 SplendorGro Products Poly Bag Film Quote Summary Supplier Inte last Grou /NiaFlex Direct Plastics Primary Packaging Product ID Quantity $ per Wimp Total Cost $ per Wimp Total Cost $ per Wimp Total Cost .75 cuft Topsoil 225,000 $150.02 $33,754.5 $151.00 $33,975.0 $165.00 $37,125.0 .75cuft Compost w/Manure 25,000 $150.02 $3,750.50 $151.00 $3,775.00 $165.00 $4,125.00 .75 cuft Potting Soil 180,000 $150.02 $27,003.60 $151.00 $27,180.00 $165.00 $29,700.00 .75 cuf Peat Select 10,000 $150.02 $1,50020 $151.00 $1,510.00 $165.00 $1,650.00 201b Potting Soil 50,000 $118.40 $5,920.00 $128.90 $6,445.00 $157.00 $7,850.00 Total Bag Film Cost $71,928.80 $72,885.00 $80,450.00 upplier Inte last Grou /NiaFlex Direct Plastics Primary Packaging Product ID a of Colors $ per Plate/Color Total Cost $ per Plate/Color Total Cost $ per Plate/Color Total Cost .75 cuft Topsoil 4 $0.00 $0.0 $0.00 $0.0 $0.00 $0.0 .75 cuft Compost w/ Manure 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 .75 cuft Potting Soil 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 .75 cuf Peat Select 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 201b Potting Soil 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Plate Charges $0.00 $0.00 $0.00 * Inteplast currently holds plates Total Bag Film + Plate Charges $71,928.80 $72,885.00 $80,450.00 INTEPLAST GRoui, Engineered Films Quote 0 2040.1 Customer City of Hutchinson Ship To Hutchinson, MN Price Quotation Sales Rep I Edlun, Bob I Quote Deliver Date 1 7/17/2019 Expiration Date[ 7/3112019 IEF Facility) IEF Orlando Count Unit Rom Description Min ft Freight Tonm Unit unit. The Elf. Date 7/1/2419 $1 Unit = 2T' CFS (00275) Wht OP 16"Repeat PRT 5C - SplendoeGro 20# 5o Prepaid 1,000 M 88.84 $118.41M USD 27" CFS (00275) Wht OP IErRepeat PRT 5WS - .75of SplandorGro 440 Prepaid 1,000 M 90.92 3iS0.t12lM USD Plus Artwork and Plates 115D Comments/Notes: Please see Sales Rep for Lead Time. Pricing based on MOQ of 30,000 per sku & total award of Bid. General: Our agreement with you is subject to change by us upon strikes, acts of Gad andlor nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. in the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products it change is required. in the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices andlor shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implled , indudrng, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be iiable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other Financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similartaxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense tincluding reasonable attorneys fees) (1) for injury or death of any person and. (2) for damage or loss of property (including the environment), relating in anyway to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and cgnditions of this price quote confidential, Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Mstbarough IEF Dalton IEF Garland Haremar IEF Orlando JEF Prattville 5 Otis St. 1403 Needham Dr. 2875 Market St. #100 200 Great Gulf Dr. 7549 Brokerage dr. 1107 Doster Rd Westborough, MA 01581 Dalton, GA 30720 Garland, TX 75041 Concord, Ontario L41K SW5 Orlando, FL 32809 Prattville, AL 36067 Formerly Niaflex Corp. Formerly Lone Star Plastics Formerly Danafilms Corp. Formerly P+O Packaging Formerly Lone Star Plastics An Inteplast Company 7/17/2019 jWA q Z 19 QUOTE FORM VENDOR NAME:— ��e�,�- b4cs L+d $A. �(W64 Cam u VENDOR ADDRESS: c a ( Qwd+, (i)u t(t , o Yc Oi eN CIF-, o t l SALES REPRESENTATIVE: CONTACT PHONE NUMBER: qvs . a\\0 -mo FAX NUMBER:ag . qq EMAIL ADDRESS: 5 kY1Y\ , 1 0010—P6A P QQV OUCY � C -n Product Type Quantity SplendorGro .75 cuff SplendorGro Topsoil 225, 000 imps 75 craft SplendorGro Compost with Manure 25, 000 imps 75 craft SplendorGro Potting Soil 180, 000 imps 75 cuft SplendorGro Peat Select 10, 000 imps 20 lb SplendorGro Potting 50, 000 imps PRODUCT GRAPHICS DEVELOPMENT (Plates) Are set-up charges included in Film Price above?: YES If no, please explain fees or applicable fees: Storage/Warehousing Costs, if any. $ Quote 2.75 mil s 15i,40 M $ 150, 40 m $ 15 40(Y-) .4[� $ i a S•Wrn UYL01 16 months $ 112 months 151.00 128.90 Number of days for delivery, after business is awarded. -4 i�(Q" -km an pyzged af4 W wL General Warranty.- YES: 1% NO DURA TION: CreekSide Compost Facility is a tax-exempt entity Notes: ■ If there are price break points on the film, please include them on the quote form. ■ If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. Page 3 of 4 QUOTE FORM VENDOR NAME: Primary Packaging Incorporated VENDOR ADDRESS: 10810Industrial Parkway NW — Bolivar. OH 44612 SALES REPRESENTATIVE: Sales: Scott Tomc Customer Service: Gail Chew CONTACT PHONE NUMBER: Cell# 330-260-6828 Plant: 800-774-2247 FAX NUMBER: Plant# 330-874-3811 EMAIL ADDRESS: Scott: stomc@primarypackagin-g.com Gail: gchew@a primarypackaging_com Product Type Quantity Quote 2.75 mil SplendorGro .75 cuft SplendorGro Topsoil 225,000 imps $ $165-001M .75 cuft SplendorGro Compost with Manure 25,000 imps $ $165.DDIM .75 cuft SplendorGro Potting Soil 180,000 imps $ $165.00/M .75 cuft SplendorGro Peat Select 10,000 imps $ $165.001M 20 lb SplendorGro Potting 50,000 imps $ $157.001M PRODUCT GRAPHICS DEVELOPMENT (Plates) Are set-up charges included in Film Price above?: YES: NO: No If no, please explain fees or applicable fees: Plate cost is open for discussion. Storage/Warehousing Costs, if any: $ 16 months $ 112 months Pricing is based on make and ship. Number of days for delivery, after business is awarded: Starting 8 to 9 weeks after approval. General Warranty: YES: X NO: DURATION: One year from manufacture date. CreekSide Compost Facility is a fax -exempt entity Notes: ■ If there are price break points on the film, please include them on the quote form. Note: Pricing is based on quantity ordered. If quantity changes, price may change. r If your company's quotation form covers the information above, this form doesn't need to Page 3 of 4 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Approval of WWTF Ditch Aeration Equipment Procurement - P.O. #19937 Department: PW/Eng LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner/Tim Gratke Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per previous discussions, City staff has engaged a technical consultant to design a project to address Wastewater Treatment Facility ditch aeration needs and cost-effectiveness. As described within the attached engineer's recommendation letter, we propose that the necessary equipment be procured from Aeration Industries International in the amount of $94,000.00. Also, please note that this cost is less than the original estimate and that ordering this equipment at this time is necessary to expedite its arrival. Thus, a purchase order has been prepared and is ready for approval/execution. Looking forward, a quote process for the construction work will be administered in the near future with another purchase order being required to initiate that effort accordingly. BOARD ACTION REQUESTED: Approval of Purchase Order #19937 in the amount of $94,000.00 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 94,000.00 Total City Cost: $ 94,000.00 Funding Source: Wastewater Fund Remaining Cost: $ 0.00 Funding Source: August 5, 2019 TO: City of Hutchinson Attn: Kent Exner 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation Ditch Aeration Equipment Procurement Dear Mr. Exner: SlNERO sl*4 ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 On behalf of and with the City, Nero Engineering reviewed and evaluated the proposal for the procurement of the ditch aeration equipment. The City owns four existing TR30 aerator mixers manufactured by Aeration Industries International LLC. These existing TR30s can provide the oxygen required for the recent average flow and loading conditions. The ditch aeration equipment for this procurement includes the ancillary equipment needed to install the existing TR30s in the location of 4 existing rotors in the east ditch. The ancillary equipment includes universal bridge mounts, improved efficiency stainless steel propellers, new bearings, sleeves, shafts, housing and washers for the existing TR30 equipment. The equipment procurement also includes an alternate proposal item for four new blowers for the TR30 equipment. The equipment to be procured from Aeration Industries is unique to the City owned existing TR30s and thus only a quote was solicited from Aeration Industries. A summary of the Aeration Industries proposal is as follows: BASE BID: Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) P1 Four (4) Stainless Steel Lump Sum $62,346.00 Universal Bridge Mounts Four (4) Mini -Kits and SS Improved P2 Efficiency Propellers for existing TR30 Lump Sum $31,654.00 Units (Furnish and Install) P1+P2 TOTAL BASE PROPOSAL Lump Sum $94,000.00 ALTERNATE BID: Item No. Proposal Item Description Unit of Measure Price (U.S. Dollars) Al Four (4) 7.5 HP Blowers for existing TR30 Add $20,080.00 Units P1+P2+A1 TOTAL BASE +ALTERNATE PROPOSAL Lump Sum $114,080.00 The engineer's estimate for this equipment procurement was $116,000. This estimate included the base and alternate proposal items listed above. The City owns four 7.5 HP blowers which were used for the existing TR30s. The blowers are in good condition and they are "off -the -shelf" items. They can be easily replaced by wastewater staff when they fail. It is recommended that the base proposal items be awarded without the alternate item. The $20,080 would be better spent in other areas of the entire project. Since the east ditch is currently offline, it make sense to consider the removal of the last two rotors and installation of platforms for future aerator/mixers. We plan to include this work as an alternate item in the construction contract documents so the real costs can be determined and the City can make the decision based on real quoted costs. The installations of these platforms now would allow the last two aerator/mixers to be installed without draining the ditch to do so in the future. It is our recommendation to award the Ditch Aeration Equipment Procurement to Aeration Industries International, LLC, for their base proposal of $94,000.00. We will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, Jvn,* kdmv� Jennifer Svennes, PE Attachments: Aeration Industries Proposal Form CC: Tim Gratke, City of Hutchinson Request for Proposal to Furnish Equipment Ditch Aeration Project City of Hutchinson Proposer: hgjxt�'U^ V\4,y 5Tn,Z,5 Ih �" P.f Y� tlo�G l ' u_(_ This proposal is submitted to: City of Hutchinson (Buyer) 111 Hassan Street SE Hutchinson, MN 55350-2522 Project Description: Proposals to furnish equipment for the installation of the City -owned existing TR30s in the East oxidation ditch. The project is generally described as: A. The Goods and Special Services of this Contract are generally described as the procurement of the following equipment for the Ditch Aeration Project: Four (4) Stainless Steel Universal Bridge Mounts as manufactured by Aeration Industries International. Four (4) Mini -Kits and SS Improved Efficiency Propellers for existing TR30 units (to be installed by Aeration Industries). Alternate items not included in the base bid are generally described as follows: a. Four (4) 7.5 HP Blowers for existing TR30 units. B. The City owns four (4) TR30 Aire-02 Triton Process Aerator/Mixers as manufactured by Aeration Industries International. The City plans to install these TR30s in the locations of four (4) existing rotors in the east oxidation ditch at the WWTF. This procurement includes the furnishing of accessories for the existing TR30 units required for this installation. C. Drawing No. 050-P-03 specifies the goods and special services to be furnished. 1.1 The undersigned Proposer proposes and agrees, if this Proposal is accepted, to enter into an Agreement with Buyer in the form included in the Proposal Documents and furnish the Goods and Special Services as specified or indicated in the Proposal Documents for the prices and within the times indicated in this Proposal and in accordance with the other terms and conditions of the Proposal Documents. 1.2 Proposer accepts all of the terms and conditions of the Request for Proposals and Instructions to Proposers, including without limitation those dealing with the disposition of Proposal security. Proposer has not added any conditions or qualifying statements to the Proposal. The Proposal will remain subject to acceptance for the proposal withdrawal time stated in the Request for Proposals, or for such longer period of time that Proposer may agree to in writing upon request of the Buyer. Proposer will sign and deliver the required number of counterparts of the Agreement with Bonds, evidence of insurance coverage, and other documents required by the Proposal Requirements within 7 days after the date of Buyer's Notice of Award. 1.3 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to furnish the Goods and Special Services in accordance with the schedule set forth in the Agreement. Nero Engineering PROPOSAL FORM Project No. 10027 00400-1 1.4 In submitting this Proposal, Proposer represents, as set forth in the Agreement, that: A. Proposer has examined and carefully studied the Proposal Documents, the other related data identified in the Proposal Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date B_ if specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the furnishing of Goods and Special Services, Proposer has visited the Project Site and become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the furnishing of Goods and Special Services. D. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposers visits, if any, to the Project Site with the Proposal Documents. E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the Proposal Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has included in the Proposal a list of clarifications and exceptions to the Proposal Documents. F. The Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for furnishing Goods and Special Services for which this Proposal is submitted. G. Proposer further represents that this Proposal is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Proposal; Proposer has not solicited or induced any individual or entity to refrain from proposing; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Buyer. 1.5 Proposer will furnish the Goods and Special Services in accordance with the Contract Documents for the following prices: BASE BID: Item Proposal Item Description Unit of Price (U.S. Dollars) No. Measure -�' 14"0 tv"�'^a t ,w-drer-A (words) P1 Four (4) Stainless Steel Lump Sum ' j;)( QLAV-S Universal Bridge Mounts 4 (pa 34(0 (figures) Four (4) Mini -Kits and SS Improved 1, oAk f d 3;Y hN"-4 .ad. (words) P2 Efficiency Propellers for existing Lump Sum fow 4AIC.sS TR30 units (Furnish and Install) 1. Uyq(figures) Nero Engineering Project No. 10027 PROPOSAL FORM 00400-2 ALTERNATE BID: Item Proposal Item Description Unit of Price (U.S. Dollars) No. Measure Four (4) 7.5 HP Blowers for existing D e# �'zzz 1 S {wards} Al TR30 Units ao 66(j (figures) (circle one) Time to provide shop drawings and product data (with notice of award): Gn2 (1) 1, tAk Cost for Additional Day of Installation Services: 01/0 ciu� Nero Engineering PROPOSAL FORM Project No. 10027 00400-3 If Proposer is: An Individual Name (typed or printed): By: (individual's signature) Doing business as: A Partnership Partnership Name: `NOFUES?At,,�R (SEAL}::-, } SEAL '• 'O '/VIVESOS4`�, ,�11111111y1\\ (SEAL) By: (Signature of genera! partner - attach evidence of authority to sign) Name (typed or printed): A Corporation I_` } Corporation Name: kuo� k\ . �v,d�s ► �hfi2lnc.�' 1e,nc�l �-C- (SEAL) State of Incorporation: Dqle L, - Type (General Business, Professional, Service, Limited Liability):ra r (Signature -attach evidence of authority to sign) •e {{ t Is Name (typed or printed): �A ► GO ay Title: ti I �a i:2 1`r1Ln(v:l.l^1(41 i (CORPORATE SEAL) '41 � �, g o os nr 4 Attest: l .�&Ze"t, Date of Authorization to do business in State of Minnesota is I A Joint Venture Name of Joint Venture: First Joint Venturer Name: (SEAL) By: (Signature of first joint venture partner - attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: By: (Signature of second joint venture partner - attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Proposer's Business Address: `f 1oo ?kr"V !4 -Rq�- L�-,kc— 1 fy► l-k 5� 31 h Phone No.: � �J " y4& ' CP761 Fax No.: 'I " U4� "7�1 � SUBMITTED on b-?a(A Nero Engineering PROPOSAL FORM Protect No. 10027 00400-4 08/07/2019 Purchase Requisition 11:32 AM Purchase Requisition No 019937 Requested Date 08/06/2019 Department 4945 Required Date Sewer Fund Requested By tgratke Preferred Vendor 123136 AERATION INDUSTRIES INT'L INC Address 4100 PEAVEY RD CHASKA, MN 55318-2353 Req. Description Qty. Description GL Number 1 Unit Price Amount 4 4 SS UNIVERSAL BRIDGE MOUNTS MINI -KITS W/SS PROPS FOR TR 602-4945-90530 602-4945-90530 15,586.50 7,913.50 62,346.00 31,654.00 Total: 94,000.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 2/Project No. 19-02 — South Grade Road Corridor Improvements The contractor appeared to have had two unit pay items placed on the wrong line item in their submitted proposal. After consultation with the Office of Construction and Innovative Contracting Administration Engineer, it was determined that a contract adjustment was necessary for two contract pay items. Thus, this Change Order addresses the need to interchange two bid item amounts (Traffic Control Signal System and Lighting System) and does not result in an increase to the Contract amount. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133-130-002 L2 P 19-02 L2 P 19-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK R & R Excavating South Grade Road SW, Hutchinson MN 1149 Hwy 22 South TOTAL CHANGE ORDER AMOUNT Hutchinson, MN 55350 $0.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. Issue: The contractor appeared to have had two unit pay items placed on the wrong line item in their submitted proposal. After consultation with the Office of Construction and Innovative Contracting Administration Engineer, it was determined that a contract adjustment was necessary for two contract pay items. Resolution: The Engineer has determined that the unit pricing should be adjusted as follows: Item No. 2545.501 - Lighting System - Unit -Lump Sum - Quantity 1 Bid Price $195,000.00, and Item No. 2565.516 - Traffic Control Signal System - Unit -System - Unit 1 - Bid Price $9,500.00 shall be deleted, and the the following items shall be added with the correct Item Unit Bid Prices as follows: Item No. 2545.501 - Lighting System - Unit -Lump Sum - Quantity 1 Bid Price $9,500.00, and Item No. 2565.516 - Traffic Control Signal System - Unit -System - Unit 1 - Bid Price $195,000.00 COST BREAKDOWN Item No. Item Unit Unit Price I Quantity Amount Funding Category No. 001 2545.501 LIGHTING SYSTEM LUMP SUM ILUMPSUM ($195,000.00) 1 ($195,000.00) 2545.501 LIGHTING SYSTEM $9,500.001 1 $9,500.00 Funding Category No. 001 Total: ($185,500.00) Funding Category No. 005 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM ($9,500.00) 1 ($9,500.00) 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM $195,000.00 1 $195,000.00 Funding Category No. 005 Total: $185,500.00 Change Order No. 1 Total: $0.00 x Funding category is required Tor Tederal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by —Working Days b. [ X ] Is Not Changed [ ] Is Decreased by —Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating Signed Signed Date: 08/13/2019 Phone: (320) 234-4212 Date: Phone: (320) 587-5918 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Boards and Commissions BOARD/COMMISSION MEETING DAY TIME PLACE Airport Commission 3rd Thursday 5:30 p.m. Airport Bicycle -Pedestrian Adv. 3rd Wednesday 2:00 p.m. City Center City Council 2nd/4d' Tuesday 5:30 p.m. Council Chambers EDA Finance Team 3rd Wednesday 11:30 a.m. Enterprise Center Fire Department I" Monday 8:00 P.M. Fire Station HATS Joint Power Bd. As Needed 2:00 p.m. HATS Building HCDC/EDA Board 4d' Wednesday 11:30 a.m. Enterprise Center HRA Board 3rd Tuesday 7:00 a.m. City Center Hutch Downtown Assoc. Last Thursday 7:30 a.m. City Center Joint Planning Board 3rd Wednesday 5:30 p.m. City Center Library Board 4d' Monday 4:30 p.m. Library PRCE Advisory Board I" Monday 5:15 p.m. City Center Planning Commission 3rd Tuesday 5:30 p.m. City Center Police Commission 3rd Tuesday 5:30 p.m. E.O.C. Public Arts Commission 2 2nd Wednesday 5:30 p.m. Public Library Resource Allocation Comm. I" Tuesday 4:00 p.m. City Center Senior Advisory Board 4d' Monday 10:00 a.m. Senior Center Utilities Commission Last Wednesday 3:00 p.m. Utilities Office *Any meetings that fall on a holiday are subject to change HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Approve/Deny disposal at auction of surplus equipment Department: PW/Engineering LICENSE SECTION Meeting Date: 8/13/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works has three vehicles which are no longer serviceable to the department, due to replacements. STRT-740-TK1 2007 Ford 1-ton truck w/ flat bed 1 FDAF56P27EB39740 WWTF-023-TK4 2002 Ford Pickup, Ranger 1 FTZR15E32PB46023 WWTF-218-TK5 1997 Ford Pickup, 'h ton 4x4 1 FTDF1824VKD20218 The intent is to offer these vehicles for sale by an auction provider. Proceeds from any sale of the vehicle would be deposited into the appropriate funds. BOARD ACTION REQUESTED: Authorize sale at auction of three surplus Public Works department vehicles. Approval of Resolution No. 15086. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15086 A RESOLUTION DISPOSING AT AUCTION OF SURPLUS PUBLIC WORKS DEPARTMENT EQUIPMENT WHEREAS, the Hutchinson Public Works Department has accumulated surplus property that can no longer be used by the department; and WHEREAS, the Hutchinson City Code, pursuant to Section 91.40, allows for the declaration of surplus property; and WHEREAS, the City policy allows for surplus property to be auctioned; and WHEREAS, the following Public Works Department vehicles are available to be disposed of at auction: STRT-740-TKI 2007 Ford 1-ton truck w/ flatbed 1FDAF56P27EB39740 WWTF-023-TK4 2002 Ford Pickup, Ranger 1FTZR15E32PB46023 WWTF-218-TK5 1997 Ford Pickup, %2 ton 4x4 IFTDF1824VKD20218 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, disposal at auction of surplus Public Works department vehicles described above is hereby approved by the Hutchinson City Council. Adopted by the City Council this 13'h day of August, 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Temporary Liquor License - United Way of McLeod County Department: Administration LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The United Way of McLeod County has submitted a temporary liquor license to dispense liquor at an event they are hosting on September 7, 2019, at Roberts Park. The United Way of McLeod County is a nonprofit organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to United Way of McLeod County on September 7, 2019, at Roberts Park. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 !� 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gnmbiinq Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized Tax exempt number amity State Zip Code MNI S So Name of Business phone Home phone � T • �i I �' �"1 �t Date(s) of event j ' Type of organization 0 ❑ Club Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code ]1�vi MN S S Organization officer's name City State Zip Code Organization officer's name City State Zip Code C,- 1 MN Or anization officer's name City State Zip Code f, NiN Location where permit will be used. If an outdoor area, describe. F04- �- If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. 1�!�'/tc�u+' 91 cc If the applicant will carry liq-u15r liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BYCITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving t e license Date Approved 125.E Fee Amount Permit Date X1 1 Date Fee Paid City or Country E-mail Address City or County Phone Number Signature City Clerk or County Official Approved. Director Alcohol and Gambling Enforcement CLERKS NOTICE- Submit this Form to Alcohol and Gambling Enforcemr- :. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL fE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO .TEM OIftAR IC AT .MN.US LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 Location: 1 Building: 1 Policy Number: L190335 Policy Period: FROM 9/07/2019 TO 9/08/2019 12:01 AM Standard Time INSURED: AGENT: 171 UNITED WAY OF MCLEOD COUNTY CITIZENS INS AGCY OF HUTCHINSON LLC 218 MAIN ST S 102 MAIN ST S PO BOX 339 PO BOX 504 HUTCHINSON MN 55350 HUTCHINSON MN 55350 1 THE MJUA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE NEW POLICY LIQUOR LIABILITY This is an audited policy and premium adjustments are made at the end of the policy period. This replaces all previously issued policy Declarations, if any. This policy applies only to accidents, occurrences or losses which happen during the policy period shown above. This policy applies only to those coverages below for which a limit of Insurance and/or a limit of liability or premium charge is shown. Our limit for each coverage shall not be more than the amount stated for such coverage, subject to all the terms of this policy. The Described Location(s) covered by this policy are as follows: ROBERTS PARK, 1605 ROBERTS RD SW., HUTCHINSON, MN 55350 Total Policy Premium COVERAGE Deductible Amount: NONE L. Bodily Injury Property Damage Loss of Means of Support Pecuniary Loss Annual Aggregate Per Claimant Premium $178 LIMIT PREMIUM (Each Person) $300,000 (Each Occurrence) $1,000,000 (Each Occurrence) $60,000 (Each Person) $300,000 (Each Occurrence) $1,000,000 (Each Person) $300,000 (Each Occurrence) $1,000,000 $1,000,000 NONE A copy of the current policy form is available on request Subject to the Following Forms and Endorsements (* Mandatory Forms): LLPOL, TERRORISM 2017, MJUA ACTIVI8* Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR 8/07/19 $178 COUNTERSIGNATURE DATE OUR AUTHORIZED REPRESENTATIVE OUR EXECUTIVE DIRECTOR 9/07/19 9/07/19 CF-DEC (3/93) Continued On Page 2 For Location 1 Building 1 LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 2 BURNSVILLE, MN 55337 Location: 1 Building: 1 Policy Number: L190335 Policy Period: FROM 9/07/2019 TO 9/08/2019 12:01 AM Standard Time INSURED: AGENT: 171 UNITED WAY OF MCLEOD COUNTY CITIZENS INS AGCY OF HUTCHINSON LLC 218 MAIN ST S 102 MAIN ST S PO BOX 339 PO BOX 504 HUTCHINSON MN 55350 HUTCHINSON MN 55350 1 LIABILITY COVERAGE ITEMS COVERAGE: Liquor Liability CLASS RATING EXPOSURE CODE BASIS AMOUNT 00301 SPECIAL EVENT - SHORT TERM, LIQUOR LIQUOR RECEIPTS 2,500 Additional Insured: CITY OF HUTCHINSON 111 HASSEN ST SE HUTCHINSON MN 55350 The Policy or contract is not protected by the Minnesota Life and Health Insurance Guaranty Association or the Minnesota Insurance Guaranty Association. In the case of insolvency, payment of claims is not guaranteed. Only the assets of this insurer will be available to pay your claim. Payment of claims is, however, guaranteed by the enabling legislation which allows that association to assess insurance carriers licensed to do business in Minnesota in the event that the Association is ever in a deficit situation. 9/07/19 9/07/19 CF-DEC (3/93) End Of Declaration For Location 1 Building 1 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 07/19/2019 EFT997 EFTPS PAYROLL 6/30 - 7/13/19 78,238.28 07/19/2019 EFT998 MN Child Support System PAYROLL 6/30 - 7/13/19 149.54 07/19/2019 EFT999 MSRS Health Savings Plan PAYROLL 6/30 - 7/13/19 676.16 07/19/2019 EFT1000 Minnesota Dept. of Revenue PAYROLL 6/30 - 7/13/19 14,834.93 07/19/2019 EFT1001 PROVIDENT LIFE AND ACCIDENT INS CO PAYROLL 6/30 - 7/13/19 666.41 07/19/2019 EFT1002 PERA PAYROLL 6/30 - 7/13/19 52,078.94 07/19/2019 EFT1003 TASC-Flex PAYROLL 6/30 - 7/13/19 1,570.48 07/19/2019 EFT1004 TASC-HSA PAYROLL 6/30 - 7/13/19 12,976.73 07/19/2019 EFT1005 ICMA PAYROLL 6/30 - 7/13/19 2,360.00 07/19/2019 EFT1006 VOYA PAYROLL 6/30 - 7/13/19 530.00 07/19/2019 EFT1007 MNDCP PAYROLL 6/30 - 7/13/19 350.00 08/02/2019 EFT1008 EFTPS PAYROLL 7/14 - 7/27/19 75,134.40 08/02/2019 EFT1009 MN Child Support System PAYROLL 7/14 - 7/27/19 149.54 08/02/2019 EFT1010 Minnesota Dept. of Revenue PAYROLL 7/14 - 7/27/19 14,772.79 08/02/2019 EFT1011 PROVIDENT LIFE AND ACCIDENT INS CO PAYROLL 7/14 - 7/27/19 655.60 08/02/2019 EFT1012 PERA PAYROLL 7/14 - 7/27/19 52,520.51 08/02/2019 EFT1013 TASC-Flex PAYROLL 7/14 - 7/27/19 1,551.25 08/02/2019 EFT1014 TASC-HSA PAYROLL 7/14 - 7/27/19 13,015.19 08/02/2019 EFT1015 ICMA PAYROLL 7/14 - 7/27/19 2,360.00 08/02/2019 EFT1016 VOYA PAYROLL 7/14 - 7/27/19 530.00 08/02/2019 EFT1017 MNDCP PAYROLL 7/14 - 7/27/19 350.00 07/19/2019 206775 Manual Payroll Check PAYROLL 6/30 - 7/13/19 46.73 07/19/2019 206776 MNPEA PAYROLL 6/30 - 7/13/19 507.00 07/19/2019 206777 UNUM LIFE INSURANCE COMPANY OF AMERICA PAYROLL 6/30 - 7/13/19 1,176.33 07/19/2019 206778 HART PAYROLL 6/30 - 7/13/19 585.47 07/19/2019 206779 Manual Payroll Check PAYROLL 6/30 - 7/13/19 272.15 08/02/2019 206780 Manual Payroll Check PAYROLL 7/14 - 7/27/19 133.18 08/02/2019 206781 NCPERS MINNESOTA PAYROLL 7/14 - 7/27/19 320.00 08/02/2019 206782 HART PAYROLL 7/14 - 7/27/19 585.47 07/31/2019 206783 MINNWEST BANK JUNE 2019 TAX SETTLEMENT 21,073.24 08/13/2019 206784 A R ENGH HEATING & AIR CONDITIONING STATION HVAC SPRING MAINTENANCE 484.50 08/13/2019 206785 A.M. LEONARD INC POLE SAW FOLDING BLADE, MISC SUPPLIES 301.91 08/13/2019 206786 ABEL REALTY ADVISORS, LLC JULY RETAINER BILLING: ECONO FOODS/SHOPKO 3,500.00 08/13/2019 206787 ACE HARDWARE REPAIR & MAINT SUPPLIES -VARIOUS DEPTS 1,279.62 08/13/2019 206788 VOID - 08/13/2019 206789 AHLGREN ELECTRIC ROBERTS PARK WIRING & REPAIR 3,050.27 08/13/2019 206790 ALFERNESS, JASON DJ DANCE 100.00 08/13/2019 206791 AMERICAN LEGION POST 92 STATE CONVENTION PROGRAM ADVERTISING 185.00 08/13/2019 206792 AMERICAN PLANNING ASSN DANIEL JOCHUM - MEMBERSHIP 10/1/19 - 9/3 539.00 08/13/2019 206793 AMERICAN SOLUTIONS FOR BUSINESS BUSINESS CARDS, ARTWORK 138.75 08/13/2019 206794 AMERIPRIDE SERVICES SERVICES FOR LIQUOR STORE 253.16 08/13/2019 206795 ANIMAL MEDICAL CENTER ON CROW RIVER RABIES QUARANTINE/BOARDING - WILL BILL OUT 366.00 08/13/2019 206796 ARCTIC GLACIER USA INC. JULY COST OF GOODS - LIQUOR HUTCH 1,961.43 08/13/2019 206797 ARTHUR J GALLAGHER RISK 2019 RISK MGMT FEE - 1 OF 4 3,500.00 08/13/2019 206798 ARTISAN BEER COMPANY JULY COST OF GOODS - LIQUOR HUTCH 1,288.90 08/13/2019 206799 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - VARIOUS DEPTS 244.13 08/13/2019 206800 B & C PLUMBING & HEATING INC SHROUDS FOR AIR HANDLER AT WASTEWATER PLANT 315.00 08/13/2019 206801 BAILEY NURSERIES INC TREE MATERIALS 1,050.00 08/13/2019 206802 BAUER BUILT INC SPARE TIRES/RIMS FOR ALL PLOW TRUCKS 1,335.52 08/13/2019 206803 BELLBOY CORP JULY COST OF GOODS - LIQUOR HUTCH 4,287.33 08/13/2019 206804 BENNY'S MEAT MARKET HOTDOGS, PATTIES FOR PARKS CONCESSION STANDS 733.55 08/13/2019 206805 BERNICK'S CONCESSIONS SUPPLIES 686.62 08/13/2019 206806 BEST WESTERN KELLY INN MATT KELLER HOTEL STAY - MRWA CONFERENCE 213.98 08/13/2019 206807 BRAUN INTERTEC CORP PARK ELEM TENNIS, 5TH AVE, CENTURY AVE WORK 17,262.25 08/13/2019 206808 BREAKTHRU BEVERAGE JULY COST OF GOODS - LIQUOR HUTCH 13,518.19 08/13/2019 206809 BW WELDING WELD ROUND BAR INTO HANDLE - WASTEWATER 45.00 08/13/2019 206810 C & L DISTRIBUTING JULY COST OF GOODS - LIQUOR HUTCH 79,964.27 08/13/2019 206811 CACKA ROOFING INC HRATIF: BRUCE & SYLVIA MUECKE 5,600.00 08/13/2019 206812 CARAHSOFT TECHNOLOGY CORP LINKEDIN LEARNING - TIER 1- 1 YEAR 2,070.00 08/13/2019 206813 CARD SERVICES CONCESSION SUPPLIES - POOL 271.54 08/13/2019 1206814 CARS ON PATROL SHOP LLC IVEHICLE REPAIRS & MAINTENANCE - VARIOUS DEPTS 5,558.48 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 08/13/2019 206815 CARTER, RANDY REIMB: WORK PANTS 119.97 08/13/2019 206816 CENTRAL HYDRAULICS LADDER 1, BUCKET HYDRAULIC CYLINDER REPAIR 1,058.98 08/13/2019 206817 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE 34.72 08/13/2019 206818 CHINOOK MEDICAL GEAR INC HPD SAFETY SUPPLIES 2,278.78 08/13/2019 206819 CINTAS CORPORATION CLEANING SUPPLIES - VARIOUS DEPTS 175.10 08/13/2019 206820 COLDSPRING NICHE FRONT - CEMETERY 257.00 08/13/2019 206821 COMPUTER INTEGRATION TECHNOLOGIES SERVICES REMOTE SUPPORT 180.00 08/13/2019 206822 CORE & MAIN LP ANNUAL RNI LOGIS SAAS, MIGRATION FEE 36,853.74 08/13/2019 206823 CORNER POST EROSION CONTROL SOIL & SEEDING @ CENTURY AVE, ALAN STREET 2,199.80 08/13/2019 206824 CORRA GROUP JULY CREDIT REPORTS - HPD 22.00 08/13/2019 206825 CREEKSIDE SOILS BITCON FOR CITY FACILITIES 402.82 08/13/2019 206826 CROW RIVER AUTO & TRUCK REPAIR POLICE VEHICLE REPAIRS 222.52 08/13/2019 206827 CROW RIVER PRESS INC ENVELOPES & SR NEWSLETTERS 440.91 08/13/2019 206828 CUSTOMIZED FIRE RESCUE TRAINING INC FIRE DEPT TRAINING CLASS 450.00 08/13/2019 206829 D. ERVASTI SALES CO, LLC SIDED PITCHING RUBBER, HOME PLATE 266.00 08/13/2019 206830 DIAMOND VOGEL PAINTS AIRPORT: WHITE & BLUE PAINT 723.45 08/13/2019 206831 DIMLER, KYLE REIMB: WORK PANTS 50.00 08/13/2019 206832 DPC INDUSTRIES INC WATER PLANT CHEMICALS 1,658.51 08/13/2019 206833 DUININCK INC L1P19-01: 5TH AVE SE PAY #2 990,608.99 08/13/2019 206834 E2 ELECTRICAL SERVICES INC ELECTRICAL WORK AT VARIOUS LOCATIONS 848.20 08/13/2019 206835 EHLERS & ASSOCIATES INC 2018 TIF REPORTING 3,981.25 08/13/2019 206836 EMERGENCY RESPONSE SOLUTIONS LLC FIRE FIGHTING BOOTS 2,259.92 08/13/2019 206837 FARM -RITE EQUIPMENT BLADE KIT FOR PARKS EQUIPMENT 180.76 08/13/2019 206838 FASTENAL COMPANY REPAIR SUPPLIES -VARIOUS DEPTS 760.66 08/13/2019 206839 FERGUSON WATERWORKS #2516 FLANGE NUTS/BOLTS SET, GASKETS - WATER PLANT 111.47 08/13/2019 206840 FINANCE & COMMERCE 1_9P19-10: WTP REVERSE OSMOSIS BIDS 374.56 08/13/2019 206841 FIRST ADVANTAGE LNS OCC HEALTH SOLU ANNUAL ENROLLMENT 3.15 08/13/2019 206842 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR HATS 228.00 08/13/2019 206843 FLAGSHIP RECREATION BACKLESS CAST BENCHES 2,500.00 08/13/2019 206844 FLOORCOAT MIDWEST, LLC EXTERIOR GROUTING MANHOLES - SHADY RIDGE 14,202.00 08/13/2019 206845 FORESTEDGE WINERY JULY COST OF GOODS - LIQUOR HUTCH 252.00 08/13/2019 206846 FOSTER MECHANICAL LIQUOR HUTCH SPRING CHECK PER CONTRACT 475.00 08/13/2019 206847 GALCO INDUSTRIAL ELECTRONICS PHASE SEQUENCE LOSS MONITOR 242.41 08/13/2019 206848 GARD SPECIALISTS MISC EQUIPMENT PARTS 762.87 08/13/2019 206849 GAVIN, DONLEY & OSTLUND, LTD LEGAL FEES OVER 40 HOURS PER MONTH 5,981.25 08/13/2019 206850 GERTENS MULCH FOR CREEKSIDE 3,095.00 08/13/2019 206851 GLASER, KENDALL REIMB: SAFETY FOOTWEAR 175.00 08/13/2019 206852 GLOBAL EQUIPMENT COMPANY STORAGE RACK FOR WASTEWATER PLANT 291.60 08/13/2019 206853 GOPHER STATE FIRE EQUIPMENT CO. ABC FIRE EXT RE -CHARGE, COMMAND VEHICLE 62.00 08/13/2019 206854 GRAINGER REPAIR & MAINT SUPPLIES -VARIOUS DEPTS 3,358.70 08/13/2019 206855 GRATKE, TIM REIMB: LABEL MAKER TAPE, POSTER FRAME, TRAVEL 292.64 08/13/2019 206856 HACH COMPANY WATER PLANT SUPPLIES 125.68 08/13/2019 206857 HANSEN GRAVEL INC. MEEKER ROCK 180.00 08/13/2019 206858 HANSON & VASEK CONSTRUCTION MISC REPAIRS 2019 4,405.00 08/13/2019 206859 HAWKINS INC WATER PLANT CHEMICALS 9,396.90 08/13/2019 206860 HCVN-TV 2ND QTR 2019 NUVERA FRANCHISE FEES 24,208.23 08/13/2019 206861 HILLYARD / HUTCHINSON MISC CLEANING SUPPLIES - VARIOUS LOCATIONS 545.63 08/13/2019 206862 HJERPE CONTRACTING REPAIR CURB STOP @ 1022 7TH AVE NW 3,019.50 08/13/2019 206863 HOHENSTEINS INC JULY COST OF GOODS - LIQUOR HUTCH 680.00 08/13/2019 206864 HUTCHINSON CO-OP GAS, FERTILIZER, GRASS SEED, DIESEL 4,503.24 08/13/2019 206865 HUTCHINSON CONVENTION & VISITORS BU JUNE 2019 LODGING TAX 10,493.73 08/13/2019 206866 HUTCHINSON EVENT CENTER WINE TASTING EVENT 20.00 08/13/2019 206867 HUTCHINSON FIRE DEPT RELIEF ASSN ADD'L 2018 CONTRIBUTION TO REQUIRED AMOUNT 3,370.00 08/13/2019 206868 HUTCHINSON HIGH SCHOOLGIRLS HOCKEY RECYCLE BAGS FUNDRAISER 500.00 08/13/2019 206869 HUTCHINSON HRA HRATIF - BRUCE & SYLVIA MUECKE 1,190.00 08/13/2019 206870 HUTCHINSON LEADER JULY ADVERTISING FOR VARIOUS DEPTS 5,303.46 08/13/2019 206871 HUTCHINSON SWIM CLUB RECYCLE BAGS FUNDRAISER 500.00 08/13/2019 206872 HUTCHINSON UTILITIES SEMI-ANNUAL PERA RATE INCREASE AID 7,099.00 08/13/2019 206873 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 352.57 08/13/2019 206874 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 15.24 08/13/2019 1206875 HUTCHINSON WHOLESALE #2762 ISUPPLIES - LIQUOR HUTCH 224.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 08/13/2019 206876 HUTCHINSON, CITY OF WATER & SEWER 6/1- 6/30'19 132.48 08/13/2019 206877 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 08/13/2019 206878 HUTCHINSON, CITY OF HRA TIF - LORNE & SARA BERG 500.00 08/13/2019 206879 HUTTON, CHRIS REIMB: WORK PANTS 129.00 08/13/2019 206880 I & S GROUP, INC. REC CTR IMPROV - THRU 6/30 2,639.26 08/13/2019 206881 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIRS AT VARIOUS LOCATIONS 2,800.00 08/13/2019 206882 IDEAL SERVICE INC INSTALLATION OF YASKAWA 125 HP FOR WATER PLANT 9,150.50 08/13/2019 206883 IDEXX LABORATORIES IDEXX COLIFORM BACTERIA TESTING SEALER 750.00 08/13/2019 206884 INDIAN ISLAND WINERY JULY COST OF GOODS - LIQUOR HUTCH 542.40 08/13/2019 206885 INDIANHEAD SPECIALTY CO INK 33.72 08/13/2019 206886 INGSTAD BROADCASTING KARP: TWINS BASEBALL ADVERTISING 360.00 08/13/2019 206887 INTEGRATED POWER SERVICES LLC DEHUMIDIFIER 618.90 08/13/2019 206888 J & R AUTO & RADIATOR VEHICLE MAINTENANCE REPAIRS 190.01 08/13/2019 206889 JACK'S UNIFORMS & EQUIPMENT HPD UNIFORMS & SHIRTS 673.74 08/13/2019 206890 JAN PFEIFER CAMPGROUND RESERVATION REFUND 75.00 08/13/2019 206891 JEFFERSON FIRE & SAFETY INC COMMAND VEHICLE THERMAL IMAGING CAMERA 1,010.87 08/13/2019 206892 JOE'S SPORT SHOP TROPHIES FOR PENTACULAR SOFTBALL TOURNAMENT 120.00 08/13/2019 206893 JOHNSON BROTHERS LIQUOR CO. JULY COST OF GOODS - LIQUOR HUTCH 44,356.54 08/13/2019 206894 VOID - 08/13/2019 206895 KAHNKE BROTHERS NURSERY MISC REPLACEMENT PLANTS 298.35 08/13/2019 206896 KERI'S CLEANING & HANDYMAN SERVICES 7/16 - 7/31 CC, LIB, SR DIN CLEANING SERVICES 3,344.00 08/13/2019 206897 KILIAN, ERIC REIMB: MEALS DURING TRAINING 18.90 08/13/2019 206898 KRAEMER TRUCKING & EXCAVATING INC. 1_151318-15 T-HANGAR: PAY #5 176,507.93 08/13/2019 206899 L & P SUPPLY CO CANNED FUEL FOR PARKS DEPT 159.10 08/13/2019 206900 LAKELAND BROADCASTING KQIC: RADIO SPOTS 7/22 - 7/26 200.00 08/13/2019 206901 LOCHER BROTHERS INC JULY COST OF GOODS - LIQUOR HUTCH 58,525.21 08/13/2019 206902 M-R SIGN STOP/OTHER SIGNS - 50+ 1,603.42 08/13/2019 206903 MACQUEEN EQUIP LLC MULT DRAG SHOE RUNNER/RODDER LINE 6,031.03 08/13/2019 206904 MARCO TECHNOLOGIES, LLC VMWARE, REPLACE SCANNER GLASS 1,612.51 08/13/2019 206905 MARCO TECHNOLOGIES, LLC 7/20 - 8/20'19 MOTOR VEHICLE CONTRACT 186.12 08/13/2019 206906 MARSHALL CONCRETE PRODUCTS CONCRETE FOR VARIOUS PROJECTS 1,364.41 08/13/2019 206907 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE 20.62 08/13/2019 206908 MCLEOD COUNTY REGIONAL RAIL AUTHORI 2019 CONTRACT PAYMENT 30,000.00 08/13/2019 206909 MEI TOTAL ELEVATOR SOLUTIONS AUG-SEP LIBRARY ELEVATOR SERVICE 183.33 08/13/2019 206910 MELISSA RUDEBUSCH OUT OF PROGRAM REFUND 25.00 08/13/2019 206911 MENARDS HUTCHINSON REPAIR SUPPLIES - VARIOUS DEPTS 2,780.84 08/13/2019 206912 VOID - 08/13/2019 206913 MESSAGE MEDIA U.S.A., INC AUGUST SERVICES 67.64 08/13/2019 206914 MICHAEL HOERNERMANN CUSTOMER CREDIT FOR INVOICE CORRECTION 1,173.76 08/13/2019 206915 MICHIGAN DEPARTMENT OF AGRICULTURE 1ST HALF TONNAGE REPORT 14.14 08/13/2019 206916 MIDWAY FORD COMPANY 2019 FORD F550 CAB -CHASSIS 33,552.37 08/13/2019 206917 MIDWEST PLAYSCAPES INC. SLIDE BEDWAY, WASHERS 684.93 08/13/2019 206918 MINI BIFF DOG PARK 6/17 - 7/14'19 472.92 08/13/2019 206919 MINNEAPOLIS, CITY OF JUNE 2019 APS TRANS FEES 43.20 08/13/2019 206920 MINNESOTA CHIEFS OF POLICE 7/25 CONFILICT MGMT & MEDIATION 2,800.00 08/13/2019 206921 MINNESOTA COUNTY ATTORNEY ASSN 2012 FORFEITURE FORMS 22.00 08/13/2019 206922 MINNESOTA DEPT OF TRANSPORTATION REFUND OF DOUBLE PAID INVOICES 2,925.00 08/13/2019 206923 MINNESOTA MUNICIPAL BEVERAGE ASSOC JULY 2019 - JULY 2020 ANNUAL DUES 5,700.00 08/13/2019 206924 MINNESOTA RURAL WATER ASSN MATTHEW KELLER - CERT REFRESHER & EXAM 255.00 08/13/2019 206925 MINNESOTA VALLEY TESTING LAB WWTP SAMPLE TESTING 2,019.60 08/13/2019 206926 MIRIAH ANDRES KARATE REFUND 135.00 08/13/2019 206927 MOBILE MAINTENANCE INC. HRATIF - LORNE & SARA BERG 8,450.00 08/13/2019 206928 MPPOA 2019 DUES FOR ANDREW ERLANDSON 102.00 08/13/2019 206929 MYRON POLZIN REFUND FOR CAMPING DURING CONSTRUCTION 10.00 08/13/2019 206930 NASH FINCH COMPANY 2ND QTR 2019 COMMON AREA MAINTENANCE 2,591.74 08/13/2019 206931 NELSON, KEN REIMB: SAFETY FOOTWEAR 160.00 08/13/2019 206932 NEWCOMB, MADISON REIMB: MILEAGE - BASIC ECONOMIC DVLP CONF 70.76 08/13/2019 206933 NORTH CENTRAL INTERNATIONAL MISC TRAILER/TANK PARTS 307.38 08/13/2019 206934 NORTHERN BUSINESS PRODUCTS MISC CLEANING SUPPLIES 403.36 08/13/2019 206935 NORTHERN SAFETY & INDUSTRIAL SAFETY SUPPLIES - EYEWEAR/GLOVES 630.94 08/13/2019 1206936 NORTHERN STATES SUPPLY INC BARE TOOL HAMMER DRILL 589.51 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 08/13/2019 206937 NUSS TRUCK & EQUIPMENT SEMI #091 TRUCK REPAIR 4,658.13 08/13/2019 206938 NUSS TRUCK & EQUIPMENT SEMI #475 MISC EQUIP PARTS 145.72 08/13/2019 206939 NUVERA AUG PHONE SERVICES 5,535.75 08/13/2019 206940 OFFICE DEPOT MISC OFFICE SUPPLIES 45.37 08/13/2019 206941 OFFICE OF MN IT SERVICES JUNE 2019 SERVICES 195.63 08/13/2019 206942 OLS RESTORATION, INC PAINT SIGNAL & STREETLIGHT POLES 8,120.00 08/13/2019 206944 PAUSTIS WINE COMPANY JULY COST OF GOODS - LIQUOR HUTCH 4,623.08 08/13/2019 206945 PECE RECYCLING LLC PALLET PURCHASE FOR CREEKSIDE 308.75 08/13/2019 206946 PEN & INC. REFRESH DESIGN - WONDER BLEND 40LBS 4,000.00 08/13/2019 206947 PENMAC STAFFING SERVICES, INC. COMPOST TEMPORARY STAFFING - WKS OF 7/14 & 7/21 5,312.00 08/13/2019 206948 PHILLIPS WINE & SPIRITS JULY COST OF GOODS - LIQUOR HUTCH 22,410.38 08/13/2019 206949 PIONEER MANUFACTURING CO PAINT FOR SIGN REPAIRS 492.00 08/13/2019 206950 PIONEERLAND LIBRARY SYSTEM 3RD QTR 2019 FUNDING 44,197.50 08/13/2019 206951 PLUMBING & HEATING BY CRAIG RPZ INSTALLATION FOR WATER PLANT 5,960.23 08/13/2019 206952 PLUNKETTS PEST CONTROL 7/25 GENERAL PEST CONTROL 102.75 08/13/2019 206953 PMC COMPOST CASH REBATES 4,909.57 08/13/2019 206954 POSTMASTER SR NEWSLETTERS 110.00 08/13/2019 206955 POSTMASTER POSTAGE FOR UTILITY BILLS 1,500.00 08/13/2019 206956 PREMIER TECH CHRONOS FFS 200 TOPSEALER RETROFIT 20,421.50 08/13/2019 206957 PRO AUTO MN INC. VEHICLE REPAIRS 415.96 08/13/2019 206958 QUADE ELECTRIC LIGHTING PARTS/REPAIRS 120.05 08/13/2019 206959 QUILL CORP MISC OFFICE/CLEANING SUPPLIES 721.56 08/13/2019 206960 R & R EXCAVATING PARK ELEMENTARY TENNIS COURTS - PAY #2 274,103.62 08/13/2019 206961 RAHN PAINTING & CONTRACTING LLC MOWING FOR OVERGROWN PROPERTY 65.00 08/13/2019 206962 RANDY MAASS CANCELLED CAMPGROUND SITES 150.00 08/13/2019 206963 RAPIDS PROCESS EQUIPMENT INC EMERGENCY REPAIR OF SLUDGE PRESS FEED PUMP 15,253.34 08/13/2019 206964 RECREONICS AQUATIC CENTER CHEMICALS 80.54 08/13/2019 206965 REFLECTIVE APPAREL FACTORY INC SAFETY JACKET 65.90 08/13/2019 206966 REINER ENTERPRISES INC 6/27, 7/8, 7/12 FLATBED TRUCKING - CREEKSIDE 1,210.34 08/13/2019 206967 REVIER WELDING COMPOST TRAILER REPAIR 293.71 08/13/2019 206968 RICHARD LARSON BUILDERS HRATIF: BRUCE & SYLVIA MUECKE 4,200.00 08/13/2019 206969 RJM DISTRIBUTING INC JULY COST OF GOODS - LIQUOR HUTCH 57.45 08/13/2019 206970 ROBINSON APPRAISAL & ASSOCIATES INC MV ESTIMATE @ 210 3RD AVE NW 1,000.00 08/13/2019 206971 ROSENBAUER MOTORS, LLC FIRE ENGINE 2 REPAIR 147.97 08/13/2019 206972 RUNNING'S SUPPLY MISC REPAIR SUPPLIES FOR VARIOUS DEPTS 331.02 08/13/2019 206973 SAM'S TIRE SERVICE NEW TIRES FOR VEHICLE 604.00 08/13/2019 206974 SCARCELY LTD HRA TIF: ANDREW & TADUM CULPEPPER 450.00 08/13/2019 206975 SEALMASTER OF MINNESOTA ASPHALT BINDER 287.94 08/13/2019 206976 SEBORA, MARC REIMB: MILEAGE/MEALS FOR COURT 421.91 08/13/2019 206977 SHAW, KAREN JULY YOGA CLASSES INSTRUCTION 180.00 08/13/2019 206978 SHONERD, SHARON UB refund for account: 3-320-5750-2-06 160.34 08/13/2019 206979 SHORT-ELLIOT-HENDRICKSON, INC DESIGNS FOR VARIOUS CITY PROJECTS 3,181.81 08/13/2019 206980 SITEONE LANDSCAPE SUPPLY PARKS TURF MAINTENANCE SUPPLIES 1,905.84 08/13/2019 206981 SKY PRINTING INC 1/4 PAGE AD FOR 2019 ORANGE SPECTACULAR 150.00 08/13/2019 206982 SLATER, STEVE UB refund for account: 1-420-5690-3-05 14.15 08/13/2019 206983 SOLUS LED LED LIGHTS FOR LIBRARY 376.39 08/13/2019 206984 SOUTHERN WINE & SPIRITS OF MN JULY COST OF GOODS - LIQUOR HUTCH 22,320.08 08/13/2019 206985 SRF CONSULTING GROUP SOUTH GRADE ROAD FINAL DESIGN THRU 6/30/19 24,838.92 08/13/2019 206986 STANDARD PRINTING-N-MAILING MAILINGS FOR VARIOUS CITY FUNCTIONS 2,459.38 08/13/2019 206987 STAPLES ADVANTAGE MISC OFFICE SUPPLIES 372.63 08/13/2019 206988 STIX & BRIX UB refund for account: 1-420-5500-4-03 38.41 08/13/2019 206989 STREICH TRUCKING CREEKSIDE FREIGHT CHARGES 6,682.50 08/13/2019 206990 STURGES FLOOR COVERING REMOVE/INSTALL NEW BASE AT AIRPORT 692.00 08/13/2019 206991 SUMMIT FIRE PROTECTION ADDED SPRINKLER HEADS - STAIRWELL PARTS ROOM 635.00 08/13/2019 206992 SUN LIFE FINANCIAL July Admin Fees 6,760.50 08/13/2019 206993 SUSAN FUCHS PARKS SHELTER REFUND 35.00 08/13/2019 206994 SUSTEEN INC SECURE VIEW 1 YEAR RENEWAL 800.00 08/13/2019 206995 SYSCO WESTERN MN CONCESSION SUPPLIES 3,439.68 08/13/2019 206996 TANYA PITTMAN CAMPSITE REFUND 40.00 08/13/2019 206997 TASC September 2019 Flex Adm. Fees 96.90 08/13/2019 1206998 TCIC, INC INET RADIO TROUBLESHOOTING 435.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 08/13/2019 206999 THOMSON REUTERS-WEST JUNE WEST INFO LEGAL CHARGES 1,869.85 08/13/2019 207000 TITAN MACHINERY HOSE FOR STREET DEPT 78.23 08/13/2019 207001 TORI STADTLANDER MATERIALS TO REPAIR PICNIC SHELTER 789.72 08/13/2019 207002 TRAUT COMPANIES WORK TO RESTORE WELL 5 TO SPECIFIC CAPACITY 47,015.00 08/13/2019 207003 TRI COUNTY WATER BOTTLE WATER DELIVERY - HPD 183.50 08/13/2019 207004 TRI-STATE BOBCAT EQUIPMENT REPAIRS FOR BOBCAT 344.02 08/13/2019 207005 VER-TECH SOLUTIONS & SERVICES SR DINING DISH MACHINE RENTAL 69.95 08/13/2019 207006 VERHEY, A REIMB: SAFETY FOOTWEAR 80.00 08/13/2019 207007 VERIZON WIRELESS JUN 24- JUL 23, 2019 BILLING 2,941.82 08/13/2019 207008 VESSCO INC GASKETS FOR WWTP 173.77 08/13/2019 207009 VIKING BEER JULY COST OF GOODS - LIQUOR HUTCH 29,791.09 08/13/2019 207010 VIKING COCA COLA BEVERAGE SUPPLIES FOR VARIOUS LOCATIONS 895.75 08/13/2019 207011 VIKING SIGNS & GRAPHICS INC AQUATIC CANOPY/SIGNS, FIRE VEHICLE GRAPHICS 975.00 08/13/2019 207012 VINOCOPIA INC JULY COST OF GOODS - LIQUOR HUTCH 1,811.82 08/13/2019 207013 VIVID IMAGE PUBLIC ARTS -ANNUAL SAFE & SOUND WEBSITE 360.00 08/13/2019 207014 WASTE MANAGEMENT OF WI -MN 7/1- 7/15'19 REFUSE 10,460.77 08/13/2019 207015 WEGSCHEID, DAVID UB refund for account: 2-670-5900-1-02 91.83 08/13/2019 207016 WELCOME NEIGHBOR NEW RESIDENT LIQUOR HUTCH ADVERTISING 60.00 08/13/2019 207017 WEST CENTRAL SANITATION INC. EDA: AUGUST REFUSE 259.33 08/13/2019 207018 WEST CENTRAL SHREDDING SHREDDING SERVICES 50.00 08/13/2019 207019 WHITE, MICHELLE UB refund for account: 3-870-4000-7-04 6.73 08/13/2019 207020 WILSON'S NURSERY INC MISC ENERGY/DEVELOPMENT TREES 750.00 08/13/2019 207021 WINE COMPANY, THE JULY COST OF GOODS - LIQUOR HUTCH 2,946.45 08/13/2019 207022 WINE MERCHANTS INC JULY COST OF GOODS - LIQUOR HUTCH 499.22 08/13/2019 207023 WM MUELLER & SONS GRAVEL MIX 33,562.31 08/13/2019 207024 WM MUELLER & SONS L5P19-06: TECHNOLOGY DRIVE PAY #1 67,310.16 08/13/2019 207025 ZEBEC OF NORTH AMERICA 42" DOUBLE TUBES FOR AQUATIC CENTER 502.85 08/13/2019 207026 ZIEGLER INC EXTENDED WARRANTY FOR COMPOST TURNER 5,010.00 Total- Check Disbursements: $ 2,787,505.94 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 7/24/19 - 8/13/19 Check Date Check Vendor Name Description Amount 08/13/2019 206943 OUTDOOR MOTION MULT PD BIKE REPAIRS 362.00 Total- Check Disbursements: $ 362.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Update and Review on MNGreenCorps Project Department: Refuse LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Andy Kosek Agenda Item Type: Presenter: Evan Vollmer Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With the 2018/2019 MN GreenCorps program year quickly coming to a close, the City of Hutchinson's GreenCorp member, Evan, would like to provide the Council with an update and review of his efforts to assist in strengthening community resilience through recycling and organics contamination with the curbside collection program(s) while with the City. The 2018/2019 program year ending date is August 27th, 2019. BOARD ACTION REQUESTED: No Action Required Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: End of Service Summary MN GreenCorps Member- Creekside Soils Evan Vollmer Contamination Audit w Fall 2018 Audit: - -1% contamination of organics by weight - 2.3% food scraps by weight w Winter 2018/19 Audit: - Over 4% contamination by weight w Most common contaminants: Plastic bags, plastic plant containers, glass and plastic bottles, cans, clothing, overabundance of cardboard Creekside Survey w Posted in January on City website, Facebook and Hutch Leader article w 10 quick questions w 106 responses, 41 questions/comments - Mostly very positive w Will help with future of program Online Presence w Facebook Posts: - Education on common contaminants, how to properly utilize organics cart - Focused mainly around Holidays Some education on yard waste, food waste facts, compostable bags, cardboard recycling w Redesigned the composting page of the city website - Made more relevant to all services provided by Creekside - Changed language to be fit Minnesota Composting Council standards Education w New educational materials and forms - Updated Organics/Composting Guide - Common Holiday items list - Various letters w Residential contamination letters Send them notifications of their cart contamination, a picture of the contamination, and an Organics/Composting Guide - Give tours to residents who want their organics cart returned w McLeod SWCD Nature Field Day - Piepenburg Regional Park w Door -to -Door education Kitchen Organics Buckets w Ordered crate of 20 rolls of 3 gallon BioBags - Came with 20 free 3 gallon kitchen organics buckets w Great for food scraps and small household organics w Increases use of organics cart, decreases contamination w Contacted some residents, City employees - 7 buckets are being used - One returned because they would rather use bigger 13 gallon bags VMF Park Recycling w Set up recycling bins at the VMF ballfield for High School and Huskies games w Collected over 150 Ibs of recycling - Very little contamination - Only contamination was paper plates, plastic tubes for ice pops, fast food cups w Significantly reduced the amount of trash needing to be collected HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Suggested Ordinance Changes for Chapter 111 and 123 Department: Administration LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Last month, the City received a letter from Dan Hart, owner of Bobbing Bobber Brewing Company, in which he is asking the City Council to consider some ordinance changes to Chapter 111 and 123 of the City Code. Dan was specifically referring to the Peddlers and Solicitors license in Chapter 111 and the Food Vendor license in Chapter 123. A copy of Dan's letter has been included in the council packet. A memo from staff responding to some of Dan's questions and offering some recommendations to the City Council has also been included. Staff is asking the Council to have a discussion on these requests. If there is a desire to change some of the language in our ordinances, staff could have those changes to the Council for a first reading at the second meeting in August. BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: BOBBING BOBBER BREWING July 31d 2019 Mr. Matt Jaunich City Administrator City of Hutchinson 111 Hassan Street S£ Hutchinson, MN 55350 Re: Suggested Ordinance Changes Hi Matt, Bobbing Bobber Brewing Company has been proud to call Hutchinson our home and we appreciate what the city has done to make it even possible for us to do business here. That said, we are hoping that we can work together to have some meaningful conversations around these points. wanted to put on paper some items Bobbing Bobber Brewing Company would like reviewed with the City Council Members regarding some ordinances and licenses that affect some ancillary business we do at the brewery. As you know, I have discussed these verbally with some city officials in the past and would like to try and keep these moving forward. To summarize the items, we are basically looking at the Food Vendor and Transient Merchant ordinances, cited below. Regarding possible food trucks at the brewery CHAPTER 123: FOOD VENDORS 123.03 REQUIREMENTS. (B) All mobile food cart licensees shall be properly insured naming the city as an additional insured for liability imposed by law arising out of the ownership, maintenance or operation of such cart or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two or more persons and $10,000 for damage to property. Current License Fee: $125/year 3BC Input: Bobbing Bobber Brewing Company would like to try and invite different Food Vendors in throughout the year to our location. We are wondering if this ordinance could be relaxed for Food Vendors at the brewery. 900 Highway 15 5 Rhone: (320) 455-4999 Hutchinson, MN 55350 Web: https://www.bobbingbobber.com The current license fee for a Food Vendor in Hutchinson is $125. We are concerned this cost (for perhaps a one time visit) would be prohibitive. To try and attract Food Vendors in from metros that may be an hour away, we would like to try and come up with a way to make it easier for these Food Vendors to come to our location and city. Would it be possible for them to just have their state license to serve food at the brewery and not need a city license? Or could the license fee be reduced to $25? Would they still need the city as additional insured if they are on brewery property? We're wondering how something like RiverSong does this where they have food vendors in once a year, do they pull the licenses or are they exempt? Regarding holding vendor fairs at the brewery CHAPTER 111: PEDDLERS AND SOLICITORS 111.02 LICENSE REQUIRED. (A) It is unlawful for any peddler, solicitor or transient merchant to engage in any business within the city without first obtaining a license therefor from the city. 111.03 EXEMPTIONS. This chapter does not include the acts of persons selling personal property at wholesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivery goods in the regular course of business. Nor shall the provisions of this chapter be applied to the acts of persons selling or displaying personal property, goods or wares to merchants or their employees for use in the merchant's business or sale upon consignment by the merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center and/or McLeod County Fairgrounds and are sponsored by the Chamber of Commerce and/or the Hutchinson Mall are exempt. Nothing contained in this chapter prohibits any sale required by statute or by order of any court, or prevents any person conducting a bona fide auction sale pursuant to law. Current License Fee: $125/year 3BC Input: 3BC and city staff have had some discussion on this. We would like to have occasional vendor fairs at the brewery. City staff had advised us to speak to the Chamber of Commerce about this. The thought was that this was something the chamber could help us with since chamber sponsored events are exempt. We did discuss with the chamber and they notified us they could not do this for us (could not say they sponsored these events). We also did join the chamber. We propose two possible options: 1) Could Bobbing Bobber Brewing Company be added to the EXEMPTIONS list? 2) Instead of #1, could Bobbing Bobber Brewing Company hold the transient merchant license as a whole covering the vendors? Our goal is to bring people to the brewery and to Hutchinson. These vendors (usually small craft vendors) can't afford to pay a $125 license cost for just a single show at 313C. We believe we would hold these fairs at most 4 times a year. We consider these to be very similar to the Chamber of Commerce's Arts and Crafts festival which is exempt. Ours is on a much smaller scale. Our thought is that although the city won't make it's money off the transient merchant license, it still would bring in additional sales tax to city coffers. Thanks in advance for your consideration Matt. I'm not exactly sure how to get this in front of the council but would appreciate any help you can give in this regard. I am available to discuss as needpd. ^ pincer , r _ i" Dan Hart s President Bobbing Bobber Brewing Company Office of the City Administrator 111 Hassan Street SF Hutchinson, NIN 55350-2522 320-234-4241/Fax 320-234-4240 Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 8/8/19 Re: Suggested Ordinance Changes At Tuesday's council meeting, the City Council will be having a discussion on a letter that was received from Dan Hart of Bobbing Bobber Brewing Company. In that letter, Mr. Hart is asking the City to consider some language/policy changes to two chapters of the City Code. Those chapters are Chapter 111 dealing with Peddlers and Solicitors, and Chapter 123 dealing with Food Vendors. In preparation for our conversation on Tuesday, staff wanted to spend a little bit of time addressing both of these sections and offer some comments and recommendations on the changes being sought by Mr. Hart. Chapter 123 A full copy of Chapter 123 has been included with this memo. In his letter to the Council, Mr. Hart asked for at a least a discussion with possible city code changes and raised some questions regarding other aspects of the current code. In regards to the suggested city code changes for this chapter, there were five requested code changes or questions on the code by Mr. Hart. Those five changes/questions are as follows: 1) Mr. Hart was wondering if the city code could be relaxed for Food Vendors at the Brewery. 2) Mr. Hart expressed concern about the $125 cost of a license and asked if the price could be reduced. 3) Mr. Hart asked if it would be possible for Food Vendors to just have their state license to serve food at the Brewery and not need a City license or asked that the license fee be reduced to $25. 4) Mr. Hart also asked that if the Food Vendor was on his property, would they still need to add the City as "additionally insured" and/or if that requirement could be waived. 5) Mr. Hart asked about Riversong and what they do for their once a year event. Staf's Response Here is staff s responses and recommendations to the various questions and comments raised by Mr. Hart. Staff would also note that many of these questions are "policy" related and will really come down to a city council decision. 1) In regards to relaxing the city code for the Brewery, while the Council could allow this, it would be something that city staff would not recommend. The code currently applies to all of Hutchinson and exempting or relaxing the requirements for one entity would set a bad precedent. It's not unusual for a portion of the code to exempt a type of business or action, but very rarely does it exempt a specific business. Staff would recommend that if changes are made to the code, it should reflect the entire greater good of the community. 2) In regards to the $125 cost for a food vendor license. This fee is set by the City Council and is subject to change upon council action. Please note that at this time the City only offers an "Annual License" of which the cost is $125. Staff research shows that many cities that do require food vendor licenses do offer a one -day or "temporary" food vendor license. Fees for this one -day cost usually range anywhere from $20 to $35 a day and cities generally restrict the number of one -day permits that are issued. In order to address some of Mr. Hart's concerns, staff has no problem recommending that the city code be amended to allow for "temporary" licenses if that is the desire of the Council. 3) In regards to Mr. Hart's question regarding only needing a state license and reducing the fee costs. If the Council allows a temporary or one -day permit, I think that addresses the $25 cost question. With that being said, the Council always has the authority to lower license fees. In regards to food vendors on the Brewery property only needing their State license, current city code requires any food vendor (meeting the definition of a food cart or mobile food vehicle) to obtain a city license. Staff would not recommend that one business (Brewery) be exempt from this permit requirement. Either the City requires a permit, or it doesn't. For one reason or another, the Council at one time wanted vendors to obtain a city permit if they were going to be operating within city limits. If the Council is going to make exceptions to businesses, staff would then recommend that we simply get rid of the permit requirement. 4) In regards to "additionally insured", current city code requires any food cart/vehicles licensed by the City to have insurance and they must also "additionally insure" the City, whether they are on private property or public property. Staff research shows that requiring these vendors to have insurance and to additionally insure the City is really a city -by -city decision. Not all cities that provide for city -issued food cart/vehicle licenses require insurance and/or that the City be "additionally insured". There really isn't a common denominator for those cities that do require it and it really is a city council decision. Staff would note that those cities that do require to be "additionally insurance', are generally requiring an amount that is significantly higher than what Hutchison currently requires. Requiring the City to be "additionally insured" provides added protection to the City. With that being said, the Council could remove this requirement. Staff would note that we currently do not require Peddlers, Solicitors, or Transient Merchants to have insurance or "additionally insure" the City. This is really a risk decision for the Council. When the City is additionally insured it means that someone else owns the insurance policy but has added the city to it as a covered party. As an "additionally insured" party, we are now entitled to some sort of defined protection. Staff is generally going to recommend that we are more protective of ourselves when that is reasonably possible. Either which way, staff would recommend that the insurance requirement go with the permit if the council is going to require it. 2 5) In regards to events like Riversong, permit requirements by the city are different. The City Council has historically stated that licenses are not required for food carts/vehicles for operations occurring entirely within a permitted "community festival, fair or civic event". Staff would note that this has never been defined, but we have interpreted it to mean a license is not required for those operating within the confines of the Water Carnival events, Riversong, the Arts and Crafts Festival, and events taking place at the Fairgrounds. Water Carnival, Riversong, and the Arts and Crafts Festival events receive prior approval from the City Council. Staff would also note that this language is not included within the city code, but has been the past practice of the City Council. With that being said, staff would recommend that language addressing festivals be added to the city code. Chapter 111 A full copy of Chapter 111 has been included with this memo. In his letter to the Council, Mr. Hart asked for at a least a discussion with possible city code changes and raised some questions regarding other aspects of the current code. In regards to suggested city code changes for this chapter, there were three requested changes or questions on the city code by Mr. Hart. Those three changes/questions are as follows: 1) Mr. Hart asked if Bobbing Bobber Brewing Company could be added to the "Exemptions" list. 2) If not added to the exemption list, Mr. Hart asked if Bobbing Bobber Brewing Company could hold the transient merchant license as a whole covering the vendors. 3) Mr. Hart noted that the cost of the license ($125) was prohibitive in allowing vendors to come into town, especially for a single event/show. Staff 's Response Here is staff's responses and recommendations to the various questions raised by Mr. Hart. Staff would also note that many of these questions are "policy" related and will really come down to a city council decision. 1) In regards to exempting the Brewery, similar to that of food vendors, while the Council could allow this, it would be something that would not be recommended by staff. The Brewery is in the business of making beer, not that of selling goods or wares. Exempting the Brewery does not make sense in terms of the conditions of this portion of the city code. The current exemptions listed in the code were likely done to address the nature of the businesses in relation to the Mall, Hutchinson Event Center, and the Fairgrounds. The Chamber was likely exempted do to their involvement in community festival -related events (Arts & Crafts). 2) In regards to Bobbing Bobber Brewing Company holding the transient merchant license, there currently is not a provision in our code that would allow for this. With that being said, staff would note that if the city council wanted to, we could draft an amendment to the code to allow for a license to be taken out by a "sponsor" of a multi -vendor event. Essentially the "sponsor" would be held responsible for the vendors. One of the reasons we require a license for a peddler/solicitor/transient merchant is so that we have some way to follow up with the vendor if an issue arises with a customer or if we get a complaint from the public. While the Chamber, Mall, Fairgrounds and Event Center are exempt, all of those entities can be contacted and assume some sort of liability if issues arise. Changing our city code to allow "sponsors" to obtain a license would still have a main contact (responsible party) in place should problems occur. If this is something the council would like staff to pursue, we would also need to have a discussion on the requirements of obtaining a license to be a "sponsor" of a multi -vendor event (fee cost, insurance, etc.). 3) In regards to the $125 cost for the license. This fee is set by the City Council and is subject to change upon council action. Please note that at this time, similar to the food vendor license, the City only offers an "Annual License" of which the cost is $125. Our city code could be changed to allow for a one-time or short-term/temporary license (with a limit on how many one can get in a year) with a lower fee cost. In order to address some of Mr. Hart's concerns, staff has no problem recommending that the code be amended to allow for "a one-time or short-term/temporary" license if that is the desire of the Council. Section 1 I I and 123 of the City Code was established by the City Council at one time or another to regulate these businesses within the community. Generally there are two reasons we license these business. The first reason is so the city knows what is going on in town and so that we have a contact point in case something goes wrong. The second reason is to protect existing businesses in town that pay property taxes. We have to be somewhat cautious on the impact of "occasional sales" and "multi -vendor" events on already existing, permanent businesses. Occasionally staff deals with complaints from property owners who see these situations as ways around having to pay property taxes. As Mr. Hart notes within his letter, changing the language in these city codes would affect some of the ancillary business that he does at the Brewery. Requesting changes to the city code are appropriate and that is generally the first step in seeing city laws changed and/or updated. Ultimately the City Council makes the decision on whether or not code changes are needed for the great good of the community. Code changes would need to be done through a city ordinance. In general, staff doesn't have concern with the proposed changes unless noted above. There is always concern from staff on more "paperwork" and the one thing staff would ask of the Council is that when you are considering changes, please keep in mind those changes should be done with the mindset of what is important and in the best well-being of the community to ensure the health, safety and general welfare of the entire city. If you have any additional questions or concerns, or need additional information, please don't hesitate to ask. Matt E Hutchinson, MN Code of Ordinances CHAPTER 123: FOOD VENDORS Section 123.01 Definitions 123.02 License required 123.03 Requirements 123.04 Restrictions 123.99 Penalty § 123.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat foods are sold to the public. MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and serve food or ice cream novelties that is readily movable without disassembling. (Ord. 13-0704, passed 3-25-13) § 123.02 LICENSE REQUIRED. It is unlawful for any person to engage in the business of selling items from a mobile food cart or food vehicle in the City of Hutchinson without having obtained the proper license therefor except as stated herein. (Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99 § 123.03 REQUIREMENTS. (A) All persons applying for a mobile food cart or food vehicle license shall first have obtained all proper licenses from the State of Minnesota and submit copies of said licenses to the City of Hutchinson for review during license application process. American Legal Publishing Corp. 1 (B) All mobile food cart licensees shall be properly insured naming the city as an additional insured for liability imposed by law arising out of the ownership, maintenance, or operation of such cart or vehicle in amounts of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of two or more persons, and $10,000 for damage to property- (C) Licensees shall have a waste receptacle available to patrons and are responsible for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs for customer use are permitted. (D) All signage, other than one sandwich board sign as permitted through the Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich board signs by licensees shall be subject to the requirements of this chapter. (E) All mobile food carts or food vehicles shall prominently display all relevant state and local licenses and permits. (F) In areas where parking spaces are delineated, no food vehicle shall occupy more than two parking spaces and shall otherwise comply with all parking regulations. (Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99 § 123.04 RESTRICTIONS. It is unlawful for any mobile food cart or food vehicle licensee to engage in the following activities: (A) To operate within 100 feet of a restaurant that is open for service without the written consent of the restaurant owner or operator. (B) To operate a food cart within 500 feet of any festival, fair or civic event except when authorized to do so by the event sponsor in writing. (C) To operate on public property or adjacent parking lots where a concession stand is open and operating. (D) To operate in violation of nuisance statutes or ordinances. (E) To operate on any public parking lot, trail or public sidewalk within four feet of the curb or roadway. (F) To operate in such a way as to impede normal traffic flow. (G) To permit smoking within 15 feet of the food cart or food vehicle. (H) To operate within five feet of any crosswalk, access ramp, handicapped parking space or in a manner that would impede access to any adjacent business. (I) To sell or distribute alcoholic beverages. (J) To disobey any order of the Hutchinson Police Department. (Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99 § 123.99 PENALTY. Violations of any portion of this section are punishable as a misdemeanor and are grounds for the suspension or revocation of the mobile food cart license in accordance with § 110.03 of the Hutchinson City Code. (Ord. 13-0704, passed 3-26-13) Section Hutchinson, MN Code of Ordinances CHAPTER '111. PEDDLERS AND SOLICITORS 111.01 Definitions 1 l 1.02 License required 111.03 Exemptions 111.04 Application 111.05 Religious and charitable organizations; exemption 111.06 Investigation and issuance 111.07 Loud noises and speaking devices 111.08 Use of streets 111.09 Exhibition 111.10 Duty of police to enforce 111.11 Records 111.12 Revocation of license 111.13 Reapplication 111.14 Expiration § 111.01 DEFINITIONS. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. PEDDLER. Any person, whether a resident of the city or not, who goes from house to house, from place to place, or from street to street, conveying or transporting goods, wares or merchandise or offering or exposing the same for sale or making sales and delivering articles to purchasers. It does not include vendors who distribute products to regular customers on regular established routes. SOLICITOR. Any person, whether a resident of the city or not, who goes from house to house, from place to place, or from street to street, in person or by telephone, soliciting or taking or attempting to take orders for sale of goods, wares or merchandise, including magazines, books, periodicals, or personal property of any nature whatsoever for future delivery, or for service to be performed in the future, whether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he or she is collecting advance payments on such orders. Such definition includes any person who, for himself or herself, or for another person, firm, or corporation, hires, leases, uses or occupies any building, motor vehicle, trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop, or other American Legal Publishing Corp. place within the city for the primary purpose of exhibiting samples and taking order for future delivery. It does not include vendors who distribute products to or take orders from regular customers on regular established routes or display products or take orders at invited inhome demonstrations. TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent, consignee, or employee whether a resident of the city or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the city, and who, in furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor vehicle, lodging house, apartments, shops, or any street, alley or other place within the city, for the exhibition and sale of such goods, wares and merchandise, either privately or at public auction. Such definition does not include any person who, while occupying such temporary location, does not sell from stock, but exhibits samples for the purpose of securing orders for future delivery only. The sale of farm or garden products, whether or not sold by the person producing the same, shall be included within the definition set forth above provided, however, that the City Council may exempt such farm and garden products from the ordinance as are sold at a duly organized and authorized farmer's market. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) § 111.02 LICENSE REQUIRED. It is unlawful for any peddler, solicitor or transient merchant to engage in any business within the city without first obtaining a license therefor from the city. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99 § 111.03 EXEMPTIONS. This chapter does not include the acts of persons selling personal property at wholesale to dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in delivery goods in the regular course of business. Nor shall the provisions of this chapter be applied to the acts of persons selling or displaying personal property, goods or wares to merchants or their employees for use in the merchant's business or sale upon consignment by the merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center and/or McLeod County Fairgrounds and are sponsored by the Chamber of Commerce and/or the Hutchinson Mall are exempt. Nothing contained in this chapter prohibits any sale required by statute or by order of any court, or prevents any person conducting a bona fide auction sale pursuant to law. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) § 111.04 APPLICATION. Applicants for a license under this chapter shall file with the City Administrator a sworn application in writing on a form to be furnished by the City Administrator. The application shall give the following information: (A) Name and physical description of applicant; (B) Complete permanent home and local address of the applicant and, in the case of transient merchants, the local address from which proposed sales will be made; (C) A brief description of the nature of the business and the goods to be sold; (D) The name and address of the employer, principal or supplier of the applicant, together with credentials therefrom establishing the exact relationship; (E) The length of time for which the right to do business is desired; (F) The source of supply of the goods or property proposed to be sold, or orders taken for the sale thereof, where such goods or products are located at the time said application is filed, and the proposed method of delivery; (G) A recent photograph of the applicant which picture shall be approximately 2" by 2" showing the head and shoulders of the applicant in a clear and distinguishing manner; (H) The names of at least two property owners of McLeod County, Minnesota, who will certify as to the applicant's good character and business respectability, or, in lieu of the names of references, such other available evidence as to the good character and business responsibility of the applicant as will enable an investigator to properly evaluate such character and business responsibility; (1) A statement as to whether or not the applicant has been convicted of any crime, misdemeanor, or violation of any city code provision, other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; (J) The last municipalities, not to exceed three, where applicant carried on business immediately preceding date of application and the addresses from which such business was conducted in those municipalities; (K) At the time of filing the application, a license/investigation fee adopted by ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation of the facts stated therein. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) § 111.05 RE IAGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION. The provisions of this chapter shall not apply to any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property, or financial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business buildings, by house to house canvass, or in public places for a charitable, religious, patriotic or philanthropic purpose. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) § 111.06 INVESTIGATION AND ISSUANCE. (A) Upon receipt of each application, it shall be referred to the Chief of Police, who shall immediately institute such investigation of the applicant's business and moral character as he or she deems necessary for the protection of the public good and shall endorse the application in the manner prescribed in this chapter within seven days after it has been filed by the applicant with the City Administrator. (B) As a result of such investigation, the Chief of Police shall endorse his or her approval or disapproval on such application and his or her reasons for the same, and return the application to the City Administrator who shall place the license before the Council for its consideration for rejection or issuance within 30 days from the date of the application. (C) If the Council shall reject such application, the City Administrator shall notify the applicant that his or her application is disapproved and that no license will be issued. If the Council shall approve such application, the City Administrator shall deliver to the applicant his or her license. Such license shall contain the signature of the issuing officer and shall show the name and address of the licensee, the class of license issued and the kinds of goods to be sold thereunder, the date of issuance and the length of time, not to exceed one year from the date of issuance that the same shall be operative, as well as the license number. Each peddler, solicitor, or transient merchant must secure a personal license. No license shall be used at any time by any person other than the one to whom it is issued. The City Administrator shall keep a permanent record of all licenses issued. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) § 1.11.07 LOUD NOISES AND SPEAKING DEVICES. No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a bell, or use any sound amplifying device upon any of the streets, alleys, parks or other public places of the city or upon private premises where sound of sufficient volume is emitted or produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks, or other public places, for the purpose of attracting attention to any goods, wares or merchandise which such licensee proposes to sell. (Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99 § 111.08 USE OF STREETS. No licensee shall have any exclusive right to any location in the public streets, nor shall any be permitted a stationary location in the public streets or public right-of-way, nor shall any be permitted to operate in a congested area where such operation might impede or inconvenience the public use of such streets. For the purpose of this chapter, the judgment of a police officer, exercised in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced, (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99 § 111.09 EXHIBITION OF LICENSE. Licensees are required to exhibit their license at the request of any citizen. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) § 111.10 DUTY OF POLICE TO ENFORCE, It shall be the duty of the police to require any person seen peddling, soliciting or canvassing and who is not known by such officer to have obtained a license hereunder to produce his or her license and to enforce the provisions of this chapter against any person found to be violating the same. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) 111. i i RECORDS. The Chief of Police shall report to the City Administrator all convictions for violation of this chapter and the City Administrator shall maintain a record for each license issued and record the reports of violation therein. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) § 111.12 REVOCATION OF LICENSE. (A) Licenses issued under the provisions of this chapter may be revoked by the Council after notice and hearing, for any of the following causes: (1) Fraud, misrepresentation, or incorrect statement contained in the application for license; (2) Fraud, misrepresentation or incorrect statement made in the course of carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant merchant or itinerant vendor; (3) Any violation of this section; (4) Conviction of any crime or misdemeanor; (5) Conducting the business of peddler, canvasser, solicitor, transient merchant, itinerant merchant, or itinerant vendor, as the case may be, in an unlawful manner or in such a manner as to constitute a breach of peace or to constitute a menace to health, safety or general welfare of the public. (B) Notice of the hearing for revocation of a license shall be given by the City Administrator in writing, setting forth specifically the grounds of complaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last known address at least five days prior to the date set for hearing, or shall be delivered by a police officer in the same manner as a summons at least three days prior to the date set for hearing. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) § 111.13 REAPPLICATION. No licensee whose license has been revoked shall make further application until at least six months have elapsed since the last previous revocation. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99 § 111.14 EXPIRATION OF LICENSE. All annual licenses issued under the provisions of this chapter shall expire at midnight on December 31 in the year when issued. Other than annual, licenses shall expire at midnight on the date specified in the license. (Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Follow Up Discussion on Amending "Chicken Ordinance" Department: Administration LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City Council originally discussed the City's "chicken ordinance" or city code 93.40 back in late April. This discussion lead to a workshop in late May to discuss aspects of a revised ordinance. From that workshop, the Council had some proposed revisions to the ordinance and they asked that a survey be sent out to a couple of cities to get feedback in regards to their chicken ordinance. The summary of that feedback (attached) was sent to the Council in early June. Staff has received no additional feedback from the Council since those survey results were sent out. Over the past month, we have once again began to receiving inquires about having Chickens in town. Staff is looking for direction from the Council on whether or not you want to proceed with a hearing on a revised ordinance? Staff is looking for your direction so this ordinance can either move forward or be put to rest. Along with the feedback report, we have included an updated ordinance with the recommended changes (noted in red) from the workshop that was held back in late May. BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ro Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 6/6/19 Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 Re: Chicken Ordinance Feedback from other Communities At the last city council workshop on a proposed chicken ordinance, the Council directed me to get feedback from other communities on their experience of allowing chickens within city limits. I received feedback from several communities. The questions I asked and their responses are noted below: Question #1: In general, how has the experience been going? City of New Ulm — It's been going well, no issues so far. City of Waconia — Ok. We have so few actual licenses, what usually happens is someone sees them, thinks it's ok and then goes ahead without getting a permit. Then we have the code violation to address once we learn of the violation. City of Fergus Falls — It was a strongly debated topic in Fergus Falls for almost a year before we decided to proceed with the chicken ordinance in 2009. We expected a flood of applicants once the ordinance was effected, but have around 12-15 total. Now, this is a very non -controversial topic. City of Edina — No real issues, mostly general inquiries, only very occasional noise/at large concerns Question #2: From a governing perspective, are you having any issues? City of New Ulm — None so far. City of Waconia — Just the code enforcement issue stated above. City of Fergus Falls — We work closely with our Animal Control Officer who helps keep an eye on these license holders, but honestly, those who take out the permit are so worried about being neighborly, that they do a very good job of keeping themselves in compliance. City of Edina — None from an animal control perspective Question 43: Do you get many complaints in general from the public on chickens (noise, odor, other)? City of New Ulm — We haven't had any complaints so far. City of Waconia — The only complaints we've had is where there is a new chicken coop installed next door and the neighbor calls in the complaint about the unlicensed coop. This has happened five times. City of Fergus Falls — I don't recall ever getting a compliant. City of Edina — See 91, no odor complaints Question #4: Looking back at when you first allowed it, is there anything you would do differently? Anything you regret? City of New Ulm — Nothing so far. City of Waconia — N/A City of Fergus Falls — We capped the number of licenses at 10, but later changed the code language to allow up to 20 licenses. City of Edina — Not really. It went pretty smoothly Question #5: How many chickens do you allow? City of New Ulm — 4 City of Waconia — Up to 6 hens, roosters are prohibited City of Fergus Falls — Up to 4 chickens, no roosters City of Edina — 4 hens only, no roosters Question #6: If a license is required, how many licenses have the City issued? City of New Ulm — In the 5 years we have issued 7 permits, only 2 are currently active City of Waconia — 6, soon to be 7 — school district is working on one City of Fergus Falls — Overall we have had about 25 take out the permit over the years. Some realize it is not for them and do not renew. We average 12-15 on an annual basis. City of Edina — No license or permit is required Question #6: Do you require a license renewal every year? City of New Ulm — Every other year. City of Waconia — Yes, $75 license fee City of Fergus Falls — Our licenses are $20 for a 2 year license City of Edina — N/A Question #7: If you require sign -off by neighbors, what percentage need to approve of it? City ofNew Ulm — All neighbors within a 50' radius of the coop. City of Waconia — We do not require this City of Fergus Falls — Any abutting property owner must give their consent in writing. If they won't, then we would not allow it. We have never had a prospective license holder tell us they were not able to proceed because of a neighbor. If anything, it makes neighbors communicate better. 2 City of Edina — N/A Question #8: What is the biggest enforcement issue you are faced with? City ofNew Ulm — No issues so far. City of Waconia — Just the lack of permits by unaware residents. City of Fergus Falls — At times we will have someone get the chickens prior to taking out the license. We send Animal Control over to that home and request they are removed prior to the licensing requirements being met. City of Edina — See 91, very occasionally, maybe 3-4 calls per year Question #9: What do you do with "chickens at large" that aren't claimed by an owner? City ofNew Ulm — We haven't had this issue yet. City of Waconia — We generally haven't run into this. As with other wild animals, we don't pick up wild animals. City of Fergus Falls — We have only had that happen once, and Animal Control was called to deal with the matter. City of Edina — We do not impound chickens. Question #10: Lastly, do you know what people do with their chickens when they decide they don't want to continue raising them or the hens quit laying and they don't want them anymore? City ofNew Ulm — We don't know. City of Waconia — Generally they give away chickens they don't want (haven't had this yet) and butcher hens that quit laying. We have had one incident of a party killing a bird and disposing of it. We learned about this during their license renewal. Our Council felt this wasn't that dissimilar to people who hunt or fish and bring their kill home to clean and process for food. City of Fergus Falls — Many butcher them or give them to someone who lives on a farm. City of Edina — Generally 2 options — maintain them as pets (most common) or rehome them to farms. Some will butcher them for roasters. Question #11: Any addition feedback you would like to give us? City of Waconia — If your community has spaces that sell chicks (we have a United Farm Supply) it would be great to partner with them to teach the public that may be interested in having chickens. City of Edina — For what it's worth, I live in Minneapolis (from Scott their City Manager). My neighbor had to go door to door and get neighbors to sign a petition agreeing to their chickens. I agreed. It's been no big deal. Feedback from other Cities who did not fill out the survey: City of Mankato — Our ordinance is no longer in effect and no permits were issued. The ordinance required permission from all surrounding property owners and no one could get complete concurrence. The ordinance also had a sunset provision. My advice is if you are going through the process to have an ordinance, then it should be structured that permits can be issued more easily. Of course, engagement is key and our level of engagement at the time was minimal. 3 That is my central piece of advice, conduct robust engagement in considering whether an ordinance is needed and if so another round of engagement in drafting the ordinance. City of Farmington — Yes, we do allow for up to 3 hen chickens in our R-1 zone only. We currently have 9 active permits since the code was adopted in 2013. I have not received a single complaint on any of the permitted ones. So, overall I think the program is going fairly well. City of New Prague — We ended up banning chickens (and all farm animals) entirely. About 99% of our residents are happy about this with about 1% (if even that) are very vocal and threaten to show up to a council meeting and get a petition going to allow them. Somewhat of a lingering issue. Bees is also the new big thing too. fl Ordinance No. 19- XXXX Publication No. AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS 93.415 Chickens Preamble: Due to the community concerns regarding noise, odor, waste accumulation and other nuisances, chickens are allowed within city limits only under certain circumstances and licensing requirements. Subdivision 1. License Required A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson without first having obtained an annual license therefore from the City. B. An application for a renewal license shall be filed with the City 30 days prior to the expiration of the current license. C. The fee for a license will be established yearly by the City Council. D. Licenses will be valid for a one year time period and will be issued on a calendar year basis. Subdivision 2. Licensing Requirements. A. Annual licenses will be granted for owner -occupied properties in the R-1 or R-2 residential zones only. Rental properties in these zones are also eligible for licenses if written consent by the owner is provided to the city B. There is a total maximum of four chickens regardless of age allowed per parcel, none of which will be roosters or crowing birds. C. Licensees shall provide chickens with sufficient food and water. D. Licensees shall permit city personnel on the licensed premises to ensure compliance with this ordinance. E. The annual license application must be consented to by all owners and occupants of the abutting properties including all tenants of the premises proposed to be licensed. F. The licensed premises must be occupied by the owners of the chickens. G. There shall be a maximum of 10 new licenses issued each calendar year. Subdivision 3. Licensing Procedures. Initial and subsequent licenses to harbor chickens within city limits may be granted by Hutchinson Police Services. Before any license is to be considered by the Hutchinson Police Services, an application for a license shall be submitted to the city that contains, among other things, the following: A. A diagram or picture of the coop and its location which shows the location on the premises, size, dimensions of coop and run including the distance from other structures on the licensed property, and neighboring property lines and the distance from the closest neighboring principal dwelling. B. A detailed plan of how the applicant will comply with requirements of this ordinance. C. The license fee as required by the city. D. All owners and occupants of property abutting the proposed licensed location shall consent to the application in writing. An annual fee for the keeping of chickens in the city shall be established by the City Council and shall be contained in the annual city fee schedule as adopted by the Council. The Council may also establish inspection, and reinspection fees in connection with the enforcement of the provisions of this ordinance. A license will not be issued under this section until such time there is an initial inspection completed by the city to verify compliance with this ordinance. Subdivision 4. General Requirements ' A. Chickens shall be kept in sanitary conditions such that odors are not detectable outside of the confines of the property lines of the licensed premises. Timely removal of feces, urine and food scraps is required. B. Chickens shall not be audible outside of the confines of the licensed premises. C. Chickens shall be secured in the coop from sunset to sunrise. D. Dead chickens shall be disposed of properly within 24 hours. E. Waste from chicken coops or runs shall not be placed in city compost containers or disposed of at the city's compost facility, Creekside Soils. F. Discarded feed, deceased chickens, and chicken feces shall not be composted or buried on the licensed premises. G. Chickens shall not be slaughtered on the premises or elsewhere within the city other than a retail establishment that employs a butcher. H. Chickens shall be kept in a manner that complies with Minnesota statute chapter 343. (Cruelty to animals) I. Chickens shall be confined inside an enclosed coop or run at all times and shall not be allowed to run at large. J. All feed for chickens mist be stored in a metal, rodent — proof container with a secure lid. L K. Chickens shall not be for breeding purposes. Subdivision 5. Structure Requirements. A. All chickens will be kept in a coop that will sufficiently protect the chickens from the elements and predators and to discourage rodents. The coop shall provide a minimum of four (4) square feet of space with a maximum of ten (10) square feet for each chicken. B. Only one coop is permitted for each property and is subject to the following requirements: a. The coop should be raised from the ground to sufficiently protect it from rodents. 2 b. The coop shall be constructed with a solid roof. c. The coop shall be constructed with at least one window provide natural light. d. The coop shall be insulated and may contain lights, but shall not be equipped with heat lamps. C. Incorporated into the coop area there shall be an enclosed chicken run area of at least 10, but no more than 20, square feet for each bird kept on the licensed premises. D. Coops and runs must not be taller than six feet in height and must comply with all City planning and zoning regulations. Subdivision 6. Location. A. No chicken coop shall be located in the front yard of any home and shall not be closer than 10 feet from any property line. No coop or run shall be located within any easement or right of way. B. Coops and runs shall be no closer than 50 feet to any neighboring residence. C. Coops shall not be a part of, or attached to, homes, garages, or sheds. D. In all instances, the coop and runs shall be located closer to the principal dwelling on the licensed premises and to any principal dwelling located on adjacent properties. E. Coops and runs shall be set back in minimal 25 feet from any delineated wetland edge; top of the bank of a pond, storm water pond, filtration basin, or infiltration basin, river or lake. Subdivision 7. Private Restrictions. Nothing in this ordinance shall be construed as altering or amending any covenants or land use restrictions entered into between private parties. The interpretation and enforcement of private restrictions and covenants is the sole responsibility of the private parties involved. Subdivision 8. License Revocation. A license granted under this chapter may be revoked for violating the provisions of this chapter or for being convicted of any nuisance offense under the Hutchinson city code or Minnesota state law. A violation will include a warning of license revocation. A second violation within a twelve-month period will result in a revocation of license. Subdivision 9. Hearing Upon service of a notice of license revocation by the City Administrator or his/her designee, a license holder under this chapter may request a hearing before the City Administrator or his/her designee. Request for a hearing by a license holder shall be made within 7 days of service of the notice of license revocation and the hearing itself shall occur within 10 days of the license holder's hearing request. A license holder whose license is revoked for violations of this chapter or other nuisance ordinances or law shall be required to remove all chickens from the property within 14 days of the upheld revocation and be ineligible to reapply for a license under this chapter for a period of two years from the date of revocation. Subdivision 10. Criminal penalty Violations of this chapter constitute a misdemeanor crime. Subdivision 11. Miscellaneous A. Properties with coops unused for at least 180 days shall be removed by the property owner immediately upon the request of the city. B. Dogs and cats that kill or injure chickens that are off the licensed property shall not be deemed as "dangerous" or "potentially dangerous" under the Hutchinson City Code or state law. C. No license under this ordinance will be issued to properties where nuisance conditions exist. Subdivision 11. Effective Date. This ordinance shall become effective three months after its final passage and publication. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Section 93.415 as described above is hereby adopted to be part of the Hutchinson City Code. Adopted by the City Council this day of Attest: Matt Jaunich, City Administrator Gary Forcier, Mayor 4 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2nd Reading - Consideration to Rezone Property at 477 and 479 Hwy 7 East Department: Planning LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has applied to rezone two small areas of land to 1-1 Light Industrial District from R-2 Medium Density Residential. The subject land is adjoining property owned by the same property owner that is zoned 1-1 and is used as a industrial/manufacturing use. Rezoning will allow the entire parcel to have consistent zoning as 1-1. The Planning Commission held a public hearing regarding this request at its July 16, 2019 meeting. The property owner spoke on behalf of the request. Nobody else spoke regarding this item. The Planning Commission unanimously recommended approval of the request to rezone. BOARD ACTION REQUESTED: Approval of second reading of rezoning ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8349 ORDINANCE NO. 19-802 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 477 AND 479 HWY 7 E FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO 1-1 (LIGHT INDUSTRIAL PARK AS REQUESTED BY DALADO, LLC, PROPERTY OWNER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 2 (Medium Density Residential) to I-1 (Light Industrial Park): Section 2. That the property to be rezoned to I-1 (Light Industrial Park) is described as follows: 477 Hwy 7 E: The East 24.00 feet, as measured along the north and south lines, of that part of Lot Eleven 11 of Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West, on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at a point in the centerline of State Trunk Highway No. 7 and 66 feet East of the southwest corner of said Lot 11; thence East along said centerline 132 feet; thence North 187 feet; thence West 132 feet; thence South 187 feet to the place of beginning., Hutchinson, MN 479 Hwy 7 E: That part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 197.16 feet to the point of beginning of the tract to be described; thence continuing South 00 degrees 14 minutes 00 seconds East 193.44 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 second East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 7.93 feet along the south line of said Lot 1; thence on a bearing of North 124.62 feet; thence South 89 degrees 14 minutes 00 seconds East 120.00 feet to the east line of said Lot 1; thence on a bearing of North 182.13 feet; thence South 89 degrees 49 minutes 26 seconds West 326.05 feet to the point of beginning. Containing 1.51 acres. Subject to an easement for ingress and egress as described below. Subject to other easements, restrictions or reservations of record, if any. DOC# A-273082 An easement for ingress and egress over and across that part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 390.60 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 seconds East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 5.61 feet to the point of beginning of the easement to be described; thence North 03 degrees 09 minutes 23 seconds West 120.57 feet; thence North 12 degrees 19 minutes 41 seconds East 96.29 feet; thence North 06 degrees 29 minutes 41 seconds East 47.59 feet; thence North 01 degrees 087 minutes 51 seconds East 43.25 feet; thence North 86 degrees 12 minutes 03 seconds East 22.01 feet; thence South 01 Ordinance # 19-802 Rezoning to I-1 Coop Subdivision July 16, 2019 Page 2 degree 08 minutes 51 seconds West 44.79 feet; thence South 06 degrees 29 minutes 41 seconds West 49.74 feet; thence South 12 degrees 19 minutes 41 seconds West 88.32 feet; thence North 89 degrees 14 minutes 00 seconds West 14.48 feet; thence on a bearing of South 124.62 feet to the south line of said Lot 1; thence South 86 degrees 14 minutes 20 seconds West 2.32 feet to the point of beginning. Also Easement Doc# A-431384 recorded 07/21/2017. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 13th day of August, 2019. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2019 MSSB Street Dance Department: Police LICENSE SECTION Meeting Date: 8/13/2019 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff New Business Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Main Street Sports Bar is planning on having a special event weekend at 18 Main Street North and a portion of Municipal Lot "E" during the weekend of Friday September 27 and Saturday September 28. MSSB is labeling it as "2019 MSSB Street Dance". The hours would be as follows: Friday September 27 7:30 pm to 12:30 am Saturday September 28 7:30pm to 12:30 am MSSB will be erecting orange snow fence to surround the event to assist in controlling egress. MSSB will ensure only 21 and above customers are served by having MSSB staff at the entry points checking ID's and issuing wristbands. The staff will only serve guests with a valid wristband. There is live music scheduled on both evenings of the event. MSSB is seeking approval for amplified music outside until 12:30 am. MSSB has agreed to contact the immediate neighbors to make them aware of this event. MSSB will staff additional security personnel on -site throughout the weekend. Additionally, MSSB is working with Hutchinson Police Services for Police personnel for the event. MSSB is requesting to have amplified music past the hours of 10:00 pm on Friday September 27 and Saturday September 28, and to extend their current liquor license to include the enclosed area of the parking lot directly to the west of their facility. MSSB would like to thank the City Council in advance for your consideration. There is a diagram attached for reference to the event plans. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: Main Street Sports Bar FTE Impact: 4.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: 313C 2ND Annual Oktoberfest Department: Police LICENSE SECTION Meeting Date: 8/13/2018 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Bobbing Bobber Brewing Company is planning on having a special event weekend at Bobbing Bobber Brewing Company (313C) during the weekend of Friday September 27th, and Saturday September 28th. The events and hours would be as follows: Friday September 27th, 12-11 PM, 313C Oktoberfest Saturday September 28th, 12-6PM, 313C Oktoberfest 313C will have a 30x6O' tent abutting the south side of the facility. This tent will have walls and will be surrounded by snow fencing providing a perimeter to keep their guests within a boundary. 313C will ensure only 21 and above are served by having 313C staff at a single entry point checking ID's and issuing wristbands. The staff will only serve guests with a valid wristband and there will be a different wristband color for each day of the weekend. There is live music scheduled throughout the weekend and will alternate between inside and outside under the tent. 313C is seeking approval for amplified music outside under the tent until 11 PM on Friday and Saturday night. 313C has agreed to contact the immediate neighbors to make them aware of this event and letting them know they will be out cleaning up any post weekend trash near their property. 313C will staff additional security personnel on -site throughout the weekend. Additionally, 313C is working with Hutchinson Police Services for Police personnel for the event. 313C is requesting to have amplified music past the hours of 10:00 pm on Friday September 27th and Saturday September 28th, and to extend their current liquor license to include the tented area adjacent to the south side of the building for this weekend only. 313C would like to Thank the City Council in advance for your consideration. There is a map attached for reference to the event plans. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: Bobbing Bobber Brewing Co. FTE Impact: 2.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: `► I' a In 0 0 v c A 0 0 m M m v N a v 00 X v �0 w v -1 0 m z 0 r � v 100 M =m NZ A = m mm AZ A� m� In 0 0 v c A DOOR DOOR A M O 0 E4 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Project Award for WTP Reverse Osmosis Membrane Replacements (1-9/P19-10) Department: PW/Eng LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received one (1) bid (see attached Bid Tabulation) for the Water Treatment Plant Reverse Osmosis Membrane Replacements project letting on Wednesday, July 31st. The apparent low bidder is Goldeneye Solutions Inc. of Little Falls, MN, with a bid of $337,680.00 (approximately 1 % lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2019 Infrastructure Improvement Program. City staff will be available to answer any questions relative to this project. Please note that this will be the second replacement of the same membranes since the Water Treatment Plant was commissioned in 2006 (approximately every 6 years) and that the actual work effort will be administered by City staff. Also, due to regional vendor rights relative to the specified membranes, only one responsive bid was expected. However, City staff believes that the bid amount is appropriate and reflective of past membrane costs. The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 337,680.00 Total City Cost: $ 337,680.00 Funding Source: Water Fund Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15084 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 9/PROJECT NO. 19-10 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: WTP Reverse Osmosis Membrane Replacements; by procurement of specified membrane units for reverse osmosis treatment process at the Hutchinson Water Treatment Plant and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Goldeneye Solutions Inc of Little Falls MN Total Bid $337,680.00 and whereas, it appears that Goldeneye Solutions Inc of Little Falls MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Goldeneye Solutions Inc of Little Falls MN in the amount of $337,680.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of August, 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 9/PROJECT NO. 19-10 WTP Reverse Osmosis Membrane Elements BID OPENING: 07/31/2019 @ 9:30 AM ENGINEER'S ESTIMATE $340,000.00 COMPLETION DATE: 10/04/2019 Goldeneye Solutions Inc Laurie Gold z P O Box 456 a } Engineer's Estimate Little Falls MN 56345 0 0 z z Phone 320-632-6262 z z U Fax o laurie_goldeneye@gwestoffi ,,, ce.net BID PRICE I BID TOTAL BID PRICE I BID TOTAL BASE BID $340,000.00 $337,680.00 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL 11208.000 REVERSE OSMOSIS MEMBRANE ELEMENTS LUMP SUM 1.00 $340,000.00 $340,000.00 $337,680.00 $337,680.00 TOTAL - LETTING NO. 9/PROJECT NO. 19-10 $340,000.001 $337,680.00 Pagel of 1 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Ordinance No. 19-803 - Repealing Chapter 34 Department: Administration/Legal LICENSE SECTION Meeting Date: 8/13/2019 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In June of 2018 the United States Supreme Court in the case of South Dakota v. Wayfair, Inc. issued a decision which allowed states to begin collecting sales tax from out-of-state and internet retailers. In response to that decision, this last session the state legislature amended state law pertaining to the collection of sales tax to require the payment of Minnesota sales tax for sales made to Minnesota residents by out-of-state retailers. The statute changes go into effect on October 1, 2019. Along with the statute changes, the Minnesota Department of Revenue, in conjunction with the League of Minnesota Cities, has proposed that cities which have local sales taxes amend their sales tax ordinance to incorporate these new statutory changes which will allow the Department of Revenue to more efficiently collect sales taxes that are due to local municipalities. The Department of Revenue and League of Minnesota Cities presented all cities that have local sales taxes with a model ordinance for local city councils to approve. Thus, our administration department has drafted an ordinance based on the template provided by the Department of Revenue to incorporate these changes and it has been reviewed and approved of by the Department of Revenue. The ordinance before you would repeal the existing Hutchinson sale tax ordinance and replace it with a new sales tax ordinance that incorporates the new state law which will help collect this additional tax from out-of-state and internet retailers. I am also enclosing a copy of the existing ordinance for your reference. The primary difference between the two is that Section 3 of the new ordinance consolidates the first few sections of the old ordinance into that new Section 3 by letting people know that Hutchinson's tax will be collected in accordance with the provisions of "state sales and use tax laws and rules". The new ordinance also reflects October 1st as the effective date for collection of these new taxes. I recommend approval of this ordinance. BOARD ACTION REQUESTED: Approve draft/first reading of Ordinance No. 19-803 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 19-803 AN ORDINANCE OF THE CITY OF HUTCHINSON, NHNNESOTA, REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION AND ENACTING NEW CHAPTER 34 — LOCAL SALES AND USE TAX THE CITY COUNCIL OF THE CITY OF HUTCHINSON DOES HEREBY REPEAL CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION — IN ITS ENTIRETY AND IN ITS STEAD ORDAINS THE FOLLOWING: CHAPTER 34 LOCAL SALES AND USE TAX Section 1. Authority. Pursuant to the laws of 2011, Minnesota Statutes Chapter 7, Article 4, Sectionl2, the Minnesota Legislature has authorized the City of Hutchinson to impose a local sales and use tax to provide revenues to pay the costs of collecting and administering the tax to the commissioner of revenue of the state of Minnesota and to finance the capital and administrative costs related to the funding of designated projects as defined in the laws of 2011, Minnesota Statutes Chapter 7, Article 4, Sectionl2, and approved by the voters at the November 2nd, 2010 referendum. Section 2. Definitions. For purposes of this chapter, the following words, terms, and phrases have the meanings given them in this section unless the language or context clearly indicates a different meaning is intended. (a) City. "City" means the City of Hutchinson, Minnesota. (b) Commissioner. "Commissioner" means the commissioner of revenue of the state of Minnesota or a person to whom the commissioner has delegated functions. (c) Designated projects. "Designated projects" means construction of a new water plant and renovations to the wastewater treatment facility in the city of Hutchinson as authorized by the Minnesota Legislature in the laws of 2011, Minnesota Statutes Chapter 7, Article 4, Section 12, and approved by the voters at the November 2nd, 2010 referendum. (d) State sales and use tax laws and rules. "State sales and use tax laws and rules" means those provisions of the state revenue laws applicable to state sales and use tax imposition, administration, collection, and enforcement, including Minnesota Statutes, chapters 270C, 289A, 297A, and Minnesota Rules, chapter 8130, as amended from time to time. Section 3. Local sales and use tax imposed; amount of tax; coordination with state sales and use tax laws and rules. A local sales tax is imposed in the amount of 0.5% percent on the gross receipts from sales at retail sourced within city limits which are taxable under the state sales and use tax laws and rules. A local use tax is imposed in the amount of 0.5% percent on the storage, use, distribution or consumption of goods or services sourced within city limits which are taxable under the state sales and use tax laws and rules. All of the provisions of the state sales and use tax laws and rules apply to the local sales and use tax imposed by this chapter. The local sales and use tax imposed by this chapter shall be collected and remitted to the commissioner on any sale or purchase when the state sales tax must be collected and remitted to the commissioner under the state sales and use tax laws and rules and is in addition to the state sales and use tax. Section 4. Motor Vehicle Excise Tax. In lieu of any city sales tax, there is hereby imposed an excise tax in the amount of $20 per vehicle on the sale of new and used motor vehicles as defined in this subchapter by any person engaged within the city in the business of selling motor vehicles at retail. This excise tax is in addition to any excise tax imposed by the state. The excise tax shall be stated and charged separately and collected by the retailer and remitted monthly to the City Administrator. Each retail seller of motor vehicles shall complete and submit with each monthly payment of the excise tax such forms as may be required by the City Administrator. Except to the extent that they may be inconsistent herewith, all provisions of this subchapter shall also apply to the motor vehicle excise tax. The motor vehicle excise tax collected each month by a retail seller of vehicles shall be remitted to the City Administrator on or before the fifteenth day of the following month. Section 4. Effective date of tax; transitional sales. Except as otherwise provided herein, the local sales and use tax imposed by this chapter shall apply to sales and purchases made on or after October 1", 2019. The local sales and use tax imposed by this chapter shall not apply to: (a) The gross receipts from retail sales or leases of tangible personal property made pursuant to a bona fide written contract, which unconditionally vests the rights and obligations of the parties thereto, provided that such contract was enforceable prior to Octoberlst, 2019 and that delivery of the tangible personal property subject thereto is made on or before October l" 2019. (b) The gross receipts from retail sales made pursuant to a bona fide lump sum or fixed price construction contract, which unconditionally vests the rights and obligations of the parties thereto and which does not make provision or allocation of future taxes, provided that such contract was enforceable prior to Octoberlst, 2019, and that delivery of the tangible personal property used in performing such construction contract is made before April 1, 2020. (c) The purchase of taxable services, including utility services, if the billing period includes charges for services furnished before and after October 1st, 2019, but the local sales and use tax imposed by this chapter shall apply on the first billing period not including charges for services furnished before October 1" 2019. (d) Lease payments for tangible personal property and motor vehicles that includes a period before and after October 1". 2019, but the local sales and use tax imposed by this chapter shall apply on a prorated basis to lease payment amounts attributable to that portion of the lease payment period on or after October 1", 2019, and on the entire lease payment for all lease payment periods thereafter. Section 5. Tax Clearance; Issuance of Licenses. (a) The city may not issue or renew a license for the conduct of a trade or business within the city if the commissioner notified the licensing division of the city that the applicant owes delinquent city taxes as provided in this chapter, or penalties or interest due on such taxes. (1) City taxes include sales and use taxes provided in this article. Penalties and interest are penalties and interest due on taxes included in this definition. (b) Delinquent taxes does not include a tax liability if. (i) an administrative or court action which contests the amount or validity of the liability has been filed or served, (ii) the appeal period to contest the tax liability has not expired, or (iii) the applicant has entered into a payment agreement and is current with the payments. (c) Applicant means an individual if the license is issued to or in the name of an individual or the corporation or partnership if the license is issued to or in the name of a corporation or partnership. (1) A copy of the notice of delinquent taxes given to the licensing division of the city shall also be sent to the applicant taxpayer. In the case of renewal of a license, if the applicant requests in writing, within 30 days of receipt of the notice of hearing, then, a contested hearing shall be held under the same procedures as provided in Minn. Stat. 270A for the state sales and use tax imposed under Minn. Stat. 297A; provided further that if a hearing must be held on the state sales and use tax, hearings must be combined. Section 6. Deposit of revenues; costs of administration; termination of tax. (a) All of the revenues, interest, and penalties derived from the local sales and use tax imposed by this chapter collected by the commissioner and remitted to the city shall be deposited by the city finance director in the city treasury and shall be credited to the fund established to pay the costs of collecting the local sales and use tax imposed by this chapter and to finance the capital and administrative costs directly related to completing the designated projects. (b) The local sales and use tax imposed by this chapter shall terminate at the earlier of: (1) January 1", 2030; or (2) when the City Council determines that the amount of revenue raised is sufficient to pay for the designated projects, plus an amount sufficient to pay the costs related to issuing bonds and interest on the bonds has been received from the local sales and use tax imposed by this chapter to pay for all the capital and administrative costs directly related to completing the designated projects. Any funds remaining after payment of all such costs and retirement or redemption of the bonds shall be placed in the general fund of the city. The local sales and use tax imposed by this chapter may terminate at an earlier time if the City Council so determines by ordinance. Section 7. Agreement with the commissioner. The city may enter into an agreement with the commissioner regarding each party's respective roles and responsibilities related to the imposition, administration, collection, enforcement, and termination of the local sales and use tax imposed by this chapter. Any such agreement shall not abrogate, alter, or otherwise conflict with the state sales and use tax laws and rules, this ordinance, or the laws of 2011, Minnesota Statutes Chapter 7, Article 4, Section 12. Section 8. Summary publication. The following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance pursuant to Minnesota Statutes section 412.191: Pursuant to a voter -approved referendum, the city is authorized to and will impose a local sales and use tax of 0.5% percent on retail sales and a $20 motor vehicle excise tax made after October 1", 2019 to be used to fund certain designated projects related to construction of a new water plant and renovations to the wastewater treatment facility. Section 9. This Ordinance shall be in full force and effect beginning on October 1, 2019. Approved by the City Council of the City of Hutchinson, Minnesota, this day of , 2019. Attest: Gary T. Forcier, Mayor Matt Jaunich, City Administrator 4 Section 34.01 34.02 34.03 34.04 34.05 34.06 34.07 34.08 34.09 34.10 34.11 34.12 34.13 Cross-reference: Hutchinson, MN Code of'Ordinances CHAPTER 34: FINANCE AND TAXATION Sales and Use Tax; Motor Vehicle Excise Tax Authority Definitions Sales and use tax Separate statement; collection from purchaser; advertising no tax; minimum uniform tax collection methods Exemption certificates Presumption of purpose of sale Collection of sales and use tax at time of sale Agent of retailer Motor vehicle excise tax Effective date; transitional sales Collection and enforcement Tax clearance issuance of licenses Expiration of sales tax Accounts, claims or demands, see § 32.02 Deferment of special assessments, see § 32.03 SALES AND USE TAX; MOTOR VEHICLE EXCISE TAX § 34.01 AUTHORITY. (A) The state legislature has, by the laws of 2011 M.S. Ch. 7, Art. 4, § 12, as it may be amended from time to time, authorized the city to impose an additional sales and use tax, and a motor vehicle excise tax within the city to provide revenues to pay certain costs related to the construction and improvement of the city's water and wastewater facilities, including securing and paying debt service on bonds. American Legal Publishing Corporation (B) The city approved the Act in accordance with applicable law. (2004 Code, § 35.01) (Ord. 11-0680, passed 10-25-2011) § 34.02 DEFINITIONS. For the purposes of this subchapter, the words, terms and phrases used in this subchapter shall have the meaning ascribed to them in M.S. § 297A.61, as it may be amended from time to time, except where the context clearly indicates otherwise. In addition, for the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. code. ACT. The laws of Minnesota for 2011, M.S. Ch. 7, Art. 4, § 12, as amended. CHAPTER. This subchapter in its present form and as subsequently codified in the city CITY. The City of Hutchinson. COMMISSIONER. The Commissioner of Revenue for the state acting under the authority of an agreement entered into between the city and the state pursuant to the Act, or such other person or entity designated to administer and collect the city's sales and use tax. HUTCHINSON SALES AND USE TAX. The sales and use tax imposed and collected pursuant to this subchapter. MOTOR VEHICLE Has the meaning given to it by M.S. § 29713.01, Subd. 11, as it may be amended from time to time, but only to the extent the motor vehicle is required to be registered for road use. MOTOR VEHICLE EXCISE TAX. The $20 per vehicle tax imposed and collected pursuant to this subchapter. RETAILER MAINTAINING A PLACE OF BUSINESS IN THE CITY (or any like term). Any retailer having or maintaining within the city, directly or by a subsidiary, an office, place of distribution, sales or sample room or place, warehouse or other place of business, or having any representative, agent, sales person, canvasser or solicitor operating in the city under the authority of the retailer or its subsidiary, for any purpose, including the repairing, selling, delivering, installing or soliciting of orders of the retailer's goods or services, or the leasing of tangible personal property located in the city, whether the place of business or agent, representative, salesperson, canvasser, transient merchant, peddler or solicitor, is located in the city permanently or temporarily, or whether or not the retailer or subsidiary is authorized to do business within the city. (2004 Code, § 35.02) (Ord. 11-0680, passed 10-25-2011) § 34.03 SALES AND USE TAX. Except as otherwise provided in this subchapter there is hereby imposed an additional sales tax in the amount of 0.5% on the gross receipts from the sales at retail, and the storage, use, distribution or consumption of goods or services which are taxable, pursuant to M.S. Ch. 297A, as it may be amended from time to time, and occur within the city. The imposition, administration, collection and enforcement of this tax shall be governed by the provisions of M.S. Ch. 297A, as it may be amended from time to time. (2004 Code, § 35.03) (Ord. 11-0680, passed 10-25-2011) § 34.04 SEPARATE STATEMENT; COLLECTION FROM PURCHASER; ADVERTISING NO TAX; MINIMUM UNIFORM TAX COLLECTION METHODS. The city's sales and use tax shall be stated and charged separately from the sales price or charge for service insofar as practical, and should be a debt from the purchaser to the seller recoverable at law in the same manner as other debts. In computing the tax to be collected as a result of any transaction, any amount of tax less than 1/20 may be disregarded and amounts of tax 1120 or more may be considered an additional cent. If the sales price of any sale at retail is $0.99 cents or less, no tax shall be collected. (2004 Code, § 3 5.04) (Ord. 11-0680, passed 10-25-2011) § 34.05 EXEMPTION CERTIFICATES, A fully completed exemption certificate taken from a purchaser to the effect that the property purchased is for resale or that the sale is otherwise exempt from the application of the tax imposed by this subchapter will conclusively relieve the retailer from collecting and remitting the tax to the extent the seller is also relieved of liability for the sales tax under M.S. § 297A.665, as it may be amended from time to time. A person who has obtained from the Commissioner an exemption certificate pursuant to M.S. § 297A.72, as it may be amended from time to time, may use such exemption certificate for the purposes of the sales tax imposed by the city. (2004 Code, § 35.05) (Ord. 11-0680, passed 10-25-2011) § 34.06 PRESUMPTION OF PURPOSE OF SALE. For the purpose of the proper administration and enforcement of § 34.03 of this chapter, it shall be presumed that all retail sales for delivery in the city are for storage, use or other consumption in the city until the contrary is established. (2004 Code, § 35.06) (Ord. 11-0680, passed 10-25-2011) § 34.07 COLLECTION OF SALES AND USE TAX AT TIME OF SALE. (A) Any retailer making deliveries within the city, any retailer maintaining a place of business in the city or any other retailer otherwise doing business within the city, upon making sales or any items described in § 34.03 of this chapter, which are not exempted from the sales tax imposed under that section and which are to be delivered or caused to be delivered within the city to the purchaser, shall at the time of making such sales collect the sales and use tax from the purchaser. The tax collected by such retailer shall be remitted to the Commissioner on behalf of the city. (B) Any retailer required to collect the city's sales and use tax and remit such tax to the Commissioner pursuant to this section shall register with the Commissioner and provide such other information as the Commissioner may require. (2004 Code, § 35.07) (Ord. 11-0680, passed 10-25-2011) § 34.08 AGENT OF RETAILER. When, in the opinion of the Commissioner, it is necessary for the efficient administration of the tax, the Commissioner may regard any salesperson, representative, trucker, peddler, transient merchant, solicitor or canvasser as the agent of the dealer, distributor, supervisor, employer or other person under whom such salesperson, representative, trucker, peddler transient merchant, solicitor or canvasser operated or from whom the tangible property is being sold is obtained, and may regard the dealer, distributor, supervisor, employer or other person as a retailer for the purposes of this subchapter. (2004 Code, § 35.08) (Ord. 11-0680, passed 10-25-2011) § 34.09 MOTOR VEHICLE EXCISE TAX. In lieu of any city sales tax, there is hereby imposed an excise tax in the amount of $20 per vehicle on the sale of new and used motor vehicles as defined in this subchapter by any person engaged within the city in the business of selling motor vehicles at retail. This excise tax is in addition to any excise tax imposed by the state. The excise tax shall be stated and charged separately and collected by the retailer and remitted monthly to the City Clerk. Each retail seller of motor vehicles shall complete and submit with each monthly payment of the excise tax such forms as may be required by the City Clerk. Except to the extent that they may be inconsistent herewith, all provisions of this subchapter shall also apply to the motor vehicle excise tax. The motor vehicle excise tax collected each month by a retail seller of vehicles shall be remitted to the City Clerk on or before the fifteenth day of the following month. (2004 Code, § 35.09) (Ord. 11-0680, passed 10-25-2011) § 34.10 EFFECTIVE BATE; TRANSITIONAL SALES. (A) Except as otherwise provided in this subchapter, the city's sales and use tax authorized by this subchapter shall apply to sales made on or after 1-1-2012, and shall be in addition to all other taxes now in effect. (B) The city's sales and use tax shall not apply to the following; (1) The gross receipts from retail sales or leases of tangible personal property made pursuant to a bona fide written contract which unconditionally vests the rights and obligations of the parties thereto; provided that, such contracts are enforceable contracts entered into before 1-1-2012, and that delivery or possession of the tangible personal property subject thereto is made on or before 2-29-2012; (2) The gross receipts from retail sales made pursuant to bona fide lump sum or fixed price construction contract which unconditionally vests the rights and obligations of the parties thereto and which does not make provision for allocation of future taxes; provided that, such contract is an enforceable contract entered into before 1-1-2012, and the delivery of the tangible personal property used in performing such construction contract is made before 1-1-2013; (3) Payments made prior to 1-1-2012, for contracts to provide taxable services; provided that, such contracts are enforceable contracts entered into before 1-1-2012, however, the city's sales and use tax shall apply to payments made pursuant to such contracts to provide services on and after 2-1-2012; and/or (4) Utility bills that include charges for services for any date before 1-1-2012, however, the city's sales and use tax shall apply to all utility bills for services provided beginning 1-1-2012. (2004 Code, § 35.10) (Ord. 11-0680, passed 10-25-2011) § 34.11 COLLECTION AND ENFORCEMENT. The city's sales and use tax imposed by the city pursuant to this subchapter shall be subject to the same interests, penalties and other rules as are applicable to the state general sales and use tax imposed by M.S. Ch. 289A and Ch. 297A, as they may be amended from time to time. The city's sales and use tax imposed by the city pursuant to this subchapter may be collected by the state on behalf of the city as provided by an appropriate agreement with the State Commissioner of Revenue. (2004 Code, § 35.11) (Ord. 11-0680, passed 10-25-2011) § 34.12 TAX CLEARANCE ISSUANCE OF LICENSES. (A) The city may not issue or renew a license for the conduct of a trade or business in the city if the Commissioner notifies the city that the applicant for such license owes delinquent city sales and use taxes as provided in this subchapter, or penalties or interest due on such taxes. For the purposes of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. APPLICANT. An individual if the license is issued to or in the name of an individual, or the corporation, partnership or other entity if the license is issued to or in the name of a corporation, partnership or other entity. CITYSALESAND USE TAXES Includes sales and use tax as provided in this subchapter. Penalties and interest are penalties and interest due on taxes included in this definition. DELINQUENT TAXES. Does not include a tax liability if (a) In administrative or court action which contests the amount of validity or the liability has been filed or served; (b) The appeal period to contest tax liability has not expired; or (�) The applicant has entered into a payment agreement and is current with the payments. (S) A copy of the notice of delinquent taxes given to the city shall also be sent to the applicant taxpayer, In the case of renewal of a license, if the applicant requests a hearing in writing within 30 days of the receipt of the notice of delinquent taxes, then a contested case hearing shall be held by the Commissioner under the same procedures as provided in M.S. § 270C.72, as it may be amended from time to time, for the state sales and use tax imposed under M.S. Ch. 297A, as it may be amended from time to time; provided that, if a hearing must be held on the state sales and use tax, hearings may be combined. (2004 Code, § 35,12) (Ord. 11-0680, passed 10-25-2011) § 34.13 EXPIRATION OF SALES TAX. The authority to collect taxes imposed under this subchapter shall expire on 1-1-2030 or at such time the City Council has determined that the indebtedness for which the tax was originally imposed has been paid, whichever is sooner. (2004 Code, § 35.13) (Ord. 11-0680, passed 10-25-2011) HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of First Reading of Ordinance Exemption No. 19-804 Department: PW/Eng LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff recently received a request from the general contractor for the City's South Grade Corridor Improvements project (Letting No. 2/Project No. 19-02) to revise our City noise ordinance requirements, Saturday 9:00 AM start time revised to 7:00 AM similar to weekdays, for all weekends this summer/fall. Please note that this project is scheduled to be completed on or before November 1, 2019. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction completion dates are achieved by the contractor. BOARD ACTION REQUESTED: Approval of City Ordinance No. 19-804 First Reading and Order Second Reading Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 19-804 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (L2/P19-02) Findings of the City Council: That the South Grade Road Corridor Improvements project (L2/P19-02) is scheduled to be completed on or before November 1, 2019. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the S outh Grade Road Corridor Improvements project (L2/P19-02) from now through November 1, 2019, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays until the date noted above. Adopted by the City Council this 13th day of August 2019. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Calling Budget Workshop Meetings for 4.00 pm on August 27 & September 10 Department: Administration LICENSE SECTION Meeting Date: 8/13/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking to call our next two budget workshop meetings of the year in preparation for the 2020 budget. The next workshop (2nd overall) will be at 4 p.m. on August 27 and will focus on our Capital Improvement Plan which was distributed to you at the end of July. The third budget workshop will focus on the preliminary budget and tax levy and will be held at 4 p.m. on September 10. A copy of the proposed budget and levy will be sent to you by September 1 st. The preliminary tax levy is expected to go to the council for approval at your September 24 meeting. Staff is asking the council to call these two budget workshop meetings. BOARD ACTION REQUESTED: Approval of calling two budget workshop meetings for 4:00 p.m. on August 27 and September 10 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, June 26th, 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:33 AM. II. Approve Agenda III. Review Minutes a. May 14th Finance Team meeting: M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously. Economic Development Authority Financial Summary as of May 2019 Operations Cash Available $63,871 Reserved $56,736 Unreserved $5,973 Economic Development Loan Fund Cash Available $125,610 Redline Systems Balance $8,348 Ashwill Industries Balance $8,599 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $301,145 Downtown Revolving Loan Fund Cash Available $532,236 Loans Receivable $396,937 Capital Assets $201,329 Total Assets $1,130,501 MIF Loan Fund Cash Available $2,676 MOXY Loan Receivable $20,296 Enterprise Center Fund Cash Available $32,220 SHOPKO TIF District (TIF 4-5) Cash Available $148,062 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 b. May 21 st EDA Board Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously c. June 6th EDA Board Special Meeting M/S/P: Christensen, Block to approve the minutes as written. Passed unanimously. IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Czmowski, Stearns to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Mid -America Best Practices Conference D Uponor Street Project E DALADO Property F Landy's Lodge Loan paid off G Clinic Site Redevelopment H Warrior Mfg. Expansion Facebook updates = 5 Twitter activity = 5 Website updates = 2 Social media has 303 likes on Facebook and 87 followers on Twitter. Staff updated the board on recent contacts and conversations. Miles Seppelt to be presenting about TigerPath in Milwaukee, WI. Projected start date is the week of July 81h. Projected completion is before Labor Day. Client made an offer on the building. Everything is progressing. $26,480.99 paid off the EDA loan. Two developers still interested in the site. Working on the FEMA grant. Site plan was approved by Planning Commission and City Council. VI. Cenex Site Redevelopment ■ Developer will be making changes to the original proposal they submitted and will re- submit next month. VII. Business Recruitment ■ New Company: Zephyr Wind Services — Wind Turbine generator repair company in the NuCrane building. ■ Company "M" — looking at space in the Industrial Park. Vill. Enterprise Center ■ Consider authorization of light fixture repair (e2 electric) $1,082.14 ■ Consider authorization for monument sign pad (Triple G) $2,050 M/S/P: Christensen, Stearns to approve both authorizations for light fixture repair and monument sign pad. Passed unanimously. IX. Grant & Loan Program Applications Siqn & Awning Grant Program Crow River Floral & Gifts — George Quast $850 136 Hassan Street South M/S/P: Cannon, Block to approve the grant application. Passed unanimously. Dostal Electronics — Larry Dostal $1,000 147 Main Street South M/S/P: Block, Czmowski to approve the grant application. Passed unanimously. Richard Peterson $1,000 116 Main Street South M/S/P: Czmowski, Christensen to approve the grant application. Passed unanimously. Facade Improvement Program Dostal Electronics $677 147 Main Street South M/S/P: Cannon, Block to approve the grant application. Passed unanimously. Richard Peterson $3,458.33 116 Main Street South M/S/P: Czmowski, Stearns to approve the grant application. Passed unanimously. X. Other Business — Enterprise Minnesota Survey XI. Set Next Meeting — 11:30 AM Wednesday, July 24t", 2019 XII. Adjourn Meeting adjourned at 12:29pm. M/S/P: Block, Christensen to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, June 26, 2019 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter Absent, Attorney Marc Sebora 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Wendorff, second by Commissioner Cheney to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the financial statements. Electric Division Net Loss increased by $50,765 mostly due to a decrease in revenue. Usage was down among all classes. Natural Gas Net Income increased by $89,989 mostly due to higher customer revenue with increased usage. Mr. Martig noted that in May 2019 heating degree days were 379 compared to 115 the year before and cooling degree days were opposite at 117 for 2018 to 38 this year. GM Carter presented a pictorial of HUC's load data that Mr. Lang provided. The pictorial shows the tracking of HUC for 2019 relative to the last 3 years and indicates that 2007 was the load peak year. GM Carter noted the Electric side is trending down for the first 5 months of 2019 and Natural Gas is opposite. Motion by Commissioner Morrow, second by Commissioner Cheney to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — Absent b. Divisions i. Dan Lang, Engineering Services Manager — 1 . Not a lot of generation due to quiet weather. ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Completing work on 5th Ave project. 2. Finished relocation on South grade trail. 3. Will have work to do on TDK entrance. Entrance is turning into a City street. 4. Chicago Ave re -conductor project will be starting soon. iii. Randy Blake, Production Manager — 1 . Started running Engine 6. Will be working on starting Engine 7. 2. Fagen Inc. is working on repairing some insulation blankets that were damaged during the project. 3. Fagen Inc. Paving Contractor was here this morning and paved driveway and area around Plant 1 Cooling tower. 4. Exhaust Expansion joints need to be wrapped. Discussions were held about the overall progress of the project. iv. John Webster, Natural Gas Division Manager- 1. Completing work on 5th Ave project. v. Jared Martig, Financial Manager- 1. 2018 Conservation report was filed to the state last month 2. MRES is making a couple of changes to the Conservation Rebates. 3. MRES adding Bright Energy Choices Program c. Legal — Marc Sebora — Absent d. Human Resources - Brenda Ewing i. With the completion of the recent Legislative Session, there are a couple of laws that will affect HUC: 1. Hands Free Law — will need to review all policies and procedures to make sure HUC is compliant. 2. Wage Theft Law — There is a new requirement of what is needed on paystubs for employees, along with information that is now required to be on offer letters to new employees. e. General Manager — Jeremy Carter i. Had a second Union negotiation meeting today and have a tentative verbal agreement in place. Over the next month, the contract will be updated and transferred between both parties. Staff is anticipating the contract will be ratified by the union in July and should be on the July agenda for commission approval. ii. On June 19, EPA issued the final ruling on the Affordable Clean Energy Rule (ACE). iii. Staff had a third Strategic Planning meeting this week. Commissioners please look at calendars and let Angie know if there are any times that do not work. 6. Policies a. Review Policies 2 i. Section 6 of Exempt Handbook ii. Section 6 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes No changes made to the policies under review. 7. Unfinished Business 8. New Business a. Approve Requisition #7984 — Replacing Transformer for Generator #3 Mr. Hunstad presented Requisition #7984 to replace Transformer for Generator #3. As older generators at Plant 1 have been eliminated, the existing 10MVA set up transformer has become oversized and less efficient. HUC is looking to replace the 10MVA with a rebuilt 5MVA step up transformer. After discussion a motion by Commissioner Morrow, second by Commissioner Hanson to approve Requisition #7984 — Replacing Transformer for Generator #3. Motion carried unanimously. b. Approve Petrotech Contract — Unit #8 Control System Replacement GM Carter presented Petrotect Contract — Unit #8 Control System Replacement. HUC recently advertised for bids to replace a portion of the genset control system due to obsolescence of replacement parts and support. Having met all bidding requirements and now having received the required Performance Bond and Payment Bond, HUC Staff recommends approving the Petrotech Contract. After discussion, a motion by Commissioner Hanson, second by Commissioner Cheney to Approve Petrotech Contract — Unit #8 Control System Replacement. Motion carried unanimously. c. Approve Requisition #8006 - Prince of Peace Relocate Mr. Webster presented Requisition #8006 Prince of Peace Relocate. Prince of Peace Retirement Living (POPRL) has requested that HUC move the 2" gas line that is currently located in the alley behind 301 Glen St. SW. POPRL Board of Directors has passed a motion to pay for the cost of moving the gas line and cost of materials. To remove this 2" steel line, a contractor is required to perform the work for HUC. HUC contacted three contractors however, only Northern Pipeline Construction was able to provide a proposal. 3 After discussion, a motion by Commissioner Wendorf:f, second by Commissioner Hanson to Approve Requisition #8006 - Prince of Peace Relocate. Motion carried unanimously. d. Approve Requisition #8007 - Waller Drive Relocate Mr. Webster presented Requisition #8007 Waller Drive Relocate. The City of Hutchinson has requested that the existing 3" steel main that feeds HTI be relocated to allow the City of Hutchinson to perform storm drainage work on Waller Dr. To relocate this 3" steel line, a contractor is required to perform the work for HUC. The replacement of this line also allows the Natural Gas Division to retire a non -complying underground valve. HUC contacted three contractors however, only Northern Pipeline Construction was able to provide a proposal. After discussion, a motion by Commissioner Cheney, second by Commissioner Morrow to Approve Requisition #8007 - Waller Drive Relocate. Motion carried unanimously. e. Approve Requisition #8013 — SCADA Master Replacement Mr. Lang presented Requisition #8013 — SCADA Master Replacement. HUC Staff would like to replace the Supervisory Control and Data Acquisition (SCADA) Master due to outdated and obsolete software, which is causing compatibility issues with the Window operating system, support software/cybersecurity and field devices. The business that installed the current SCADA system is no longer in business, leaving no manufacturer support of HUC's SCADA system. Updating the system will also allow for optional expansion and integration of outage management, GIS, and other system reliability products. HUC Staff is recommending the approval of Survalent Technology, Inc. of $112,750. Survalent Inc. will fulfill all of HUC's specifications in areas of OS compatibility (Windows vs Linux), cybersecurity/workstation access, and migration of current end user requirements. This project was included in the 2019 O&M budget ($160,000). After discussion, a motion by Commissioner Morrow, second by Commissioner Wendorff to Approve Requisition #8013 — SCADA Master Replacement. Motion carried unanimously. f. Discussion of Exempt Employee Pay Performance System GM Carter opened the discussion of Exempt Employee Pay Performance System by recapping conversations that started in 2016. The original directives of the Board was to assess the overall organization. There were three components that were considered 1) Does HUC have appropriate job descriptions for all positions along with proper responsibilities reflected within those positions up to date. 2) Evaluate grade/job classifications; are all jobs classified in an appropriate pay grade on a pay grid scale/structure relative to other jobs within HUC and market data and 3) put in place a performance based system that can stand alone; currently the performance pay for non -union employees has correlation to the 4 union contract. Part of the discussion is to gauge the Commissioners on weather moving down a different path is something the Commission would like to explore, or should the current system stay in place. The past conversations have centered on a regressive pay system as employees get to the top of the pay range. There are many components that need to be considered. After much discussion, the Commissioners agreed this is a delicate conversation with many dynamics that should not be rushed. This topic will continue to stay on the agenda and each Commissioner should talk with Jeremy or Brenda if there are any additional questions. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 3:48p.m. Motion carried unanimously. Robertendorff, tary ATTEST / Don Martinez, President 5 Planning, Zoning and Building Dept. Monthly Report 2nd Quarter 2019 Building Department Permit Activities 2nd Qtr. 2018 2nd Qtr. 2019 2018 Year to Date 2019 Year to Date Total Number Inspections 885 1332 1232 2172 Total Number Plan Review 67 55 92 85 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 1 $695,800.00 A 2 $6,761,366.00 1 $695,800.00 Commercial ( additions/remodels) 26 $4,135,430.00 29 $8,658,851.00 36 $6,020,845.00 41 $9,151,351.00 Total Commercial 26 $4,135,430.00 30 $9,354,651.00 38 $12,782,211.00 42 $9,847,151.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 5 $1,826,600.00 0 $0.00 8 $2,744,600.00 0 $0.00 Total Industrial 5 $1,826,600.00 0 $0.00 8 $2,744,600.00 0 $0.00 Fire Sprinkling 8 $300,108.00 0 $0.00 11 $351,288.00 2 $4,797.00 New Residential 12 $2,382,979.00 14 $3,050,863.00 13 $2,586,920.00 16 $3,617,557.00 Residential mist (additions/remodels) 50 $161,703.00 42 $190,949.00 71 $534,274.00 62 $364,684.00 Set Fee permits (reside, reroof, window) 344 $0.00 186 $0.00 415 234 HRA Permits 0 $0.00 0 $0.00 0 $0.00 1 $0.00 Waived Fees 0 $0.00 0 $0.00 1 $4,000.00 0 $0.00 Subtotal Building Permits 445 $8,806,820.00 272 $12,596,463.00 557 $19,003,293.00 357 $13,834,189.00 Mechanical 70 $855,632.00 58 $483,208.00 107 $1,789,285.00 93 $825,098.00 HRA Mechanical 0 $0.00 0 $0.00 0 0 Plumbing 28 $0.00 28 $0.00 53 49 HRA Plumbing 0 $0.00 0 $0.00 0 0 Total Valuation 543 $9,662,452.00 358 $13,079,671.00 717 $20,792,578.00 499 $14,659,287.00 *Set fees not included in valuation A Commercial New 1094 Hwy 15 S (Shell for Shops at Hutch) - $695,800 B Commercial/Ind. Remodel 1095 Hwy 15 S (Hutch Health Addition)- $4,101,144; 1095 Hwy 15 S (Hutch Health footing/foundation) - $1,456,000; 1200 Roberts Rd SW (HHS tennis courts) - $816,000; 980 2nd Ave SE (Ridgewater E roof C project) - $715,000; 100 Glen St SW (Park tennis courts) - $570,000 New Single Family 1408 Heritage Ave NW - $256,214; 1215 Dale St SW - $308,508; 161 Detroit Ave SE - $221,205; 141 Eau Claire Ave SE - $218,713; 1340 Southfork Dr SE - $214,156; 409 Grant Ave SE - $175,350; 413 Grant Ave SE - $175,350; 133 Eau Claire Ave SE - $217,341; 153 Detroit Ave SE - $276,587; 196 Denver Ave SE - $219,828; 444 Grant Ave SE - $192,701; 464 Grant Ave SE - $192,701; 448 Grant Ave SE - $189,508; 460 Grant Ave SE - $192,701 Other Building Inspection Activities April 11 - AMBO Board mtg; April 17 - CCLD Spring Seminar; April 18 -ICC Region III Edu Planning Committee Mtg; May 9 - AMBO Board mtg; May 15 - SW MN Chapter mtg; June 20 - AMBO Board Mtg; June 21- MN CCLD Building Official Forum Evergreen Meals served April -June Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 832 323 18 482 84 163 week 1019 402 63 433 165 268 week 969 333 47 570 183 309 week 699 270 56 447 136 219 week 302 114 8 171 127 134 3821 1442 192 2103 695 1093 Total Meals served April - June 9346 Dates Closed Planning and Zoning Quarterly Activities Year: 2nd Quarter, 2019 Activity Number Additional Info. Number of Planning Applications Reviewed and 8 Conditional Use Permit for used car sales Processed and automotive repair shop at 1130 Hwy 7 E; Final Plat for City of Hutchinson Street ROW Plat No. 14; Site Plan approval for addition at 1145 51h Ave SE; Rezone of properties at 477 and 479 Hwy 7 E and Preliminary and Final Plat for Coop Subdivision; Preliminary and Final Plat for White Hawk Village Second Addition Number of Joint Planning Board Applications 3 Conditional Use Permit to construct an Reviewed and Processed additional storage building at 18250 203rd St Hutchinson, Hutchinson Twnshp; Prelim/Final Plat for Woodview Acres 5th Subdivision; Conditional Use Permit for accessory structure without a primary structure at 20978 York Rd, Lynn Twnsh Number of Planning Commission Meetings 2 Preliminary and Final Plat, Site Plan, Conditional Use Permit, Vacation of Alley and Rezone for Prince of Peace Senior Apartments; Conditional Use Permit for used car sales and automotive repair shop at 1130 Hwy 7 E; Final Plat for City of Hutchinson Street ROW Plat No. 14; Site Plan approval for addition at 1145 51h Ave SE Number of Joint Planning Meetings 2 Prelim/Final Plat for Woodview Acres 5th Subdivision; Conditional Use Permit for accessory structure without a primary structure at 20978 York Rd, Lynn Twnsh Number of Zoning Reviews for Building Permits 37 (Compliance with Zoning Code Number of Land Use Permits Issued - (Fences, 73 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 23 Number of Predevelopment/Pre Application 12 Gus Wurdell, Dale Wendorff, Warrior Meetings Manufacturing, Trident Development, Prince of Peace, redevelopment project, MITGI, Hwy 7 E development, Zephyr Wind, Hwy 7 E, Downtown Property Number of Misc. Planning Meetings 57 City Council - 6 PBZ Staff Mtg - 4 Directors Mtg - 6 Public Arts - 2 Resource Allocation Mtg - 2 Facilities Update - 2 Planning Staff Directors Coordination Mtg - 4 Laserfiche training Nate Albee - 2 Gus Wurdell Library repairs Dale Wendorff Library Resolution Mtg @ McLeod Co Solid Waste Mid America Business Systems MCHP Mtg Kelly Stephen Logis Demo City of Hutch/Warrio Patrick Brama Double O Auto Site Chicken Ordinance — 2 Prince of Peace alley Main Street Antiques water damage MITGI Project review Budget Workshop Cory McClure Jim Fahey Tim Ulrich Marc Telecky Zephyr Wind Warrior landscape Parks Master Plan Wkshp Fleet mtg Harrington Merrill/City Cmte Mtg Number of Zoning Enforcement Cases 6 Number of Walk -In Customers Served 996 Site Visits 12