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cp07-23-19HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 23, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION —None (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15079 — Accepting Donation of Property from Jon and Keith Kamrath (b) Resolution No. 15081 — Accepting Donation from Little Crow Archery Club for Funds and Labor to Improve Target Frames and Targets PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of July 9, 2019 (b) Regular Meeting of July 9, 2019 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (b) Consideration for Approval of Pavement RePlay Second Application (c) Consideration for Approval of Century Avenue Water Main Reconfiguration (d) Consideration for Approval of 2019 Lift Station Improvements Construction (e) Consideration for Approval of Letter of Support for McLeod County Dakota Rail Trail Project CITY COUNCIL AGENDA July 23, 2019 (f) Consideration for Approval of Temporary Permit to Construct for Governmental Entities — TH15/Main Street Reconstruction Project (g) Consideration for Approval of Out of State Travel Request for Kent Exner to Attend the 2019 National Local Technical Assistance Program (LTAP) Conference in Stowe, Vermont from August 11-15, 2019 (h) Consideration for Approval of Out of State Travel Request for City Administrator Matt Jaunich to Attend the 2019 ICMA Annual Conference in Nashville, Tennessee from October 20-23, 2019 (i) Consideration for Approval of Resolution No. 15078 - Resolution Approving Preliminary and Final Plat for Coop Subdivision with Favorable Planning Commission Recommendation 0) Consideration for Approval of Resolution No. 15080 — Resolution Approving Small Cities Development Program Rental Rehab Program (Southdale Apartments Project) (k) Consideration for Approval of Acceptance of Body Worn Camera Audit (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) �a) Resolution No. 15082 — Resolution Adopting Assessment b) Resolution No. 15083 — Resolution Accepting Bid and Awarding Contract COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY PARKS MASTER PLAN 10. APPROVE/DENY ORDINANCE NO. 19-802 — AN ORDINANCE TO REZONE PROPERTY AT 477 AND 479 HWY 7 EAST FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO I-1 (LIGHT INDUSTRIAL PARK) AS REQUESTED BY DALADO, LLC, PROPERTY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (FIRST READING) GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. APPROVE/DENY REVISIONS TO CITY' S CELL PHONE USE POLICY 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS 2 CITY COUNCIL AGENDA July 23, 2019 (a) Library Board Minutes from May 20, 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 18, 2019 c) City of Hutchinson Financial Report and Investment Report for June 2019 (d) Planning Commission Minutes from June 18, 2019 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Resolution 15079 - Accepting a Donation of Property Department: Administration/Parks LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Matt Jaunich/Doff Moon Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Jon & Keith Kamrath are looking to donate a World War II Army Soldier Statute to the City to be placed in the McLeod County Veterans Memorial Park. The donation request was reviewed by the Public Arts Commission and they are recommending that the City accept it as a gift to be placed in Veterans Memorial Park. There are still some fine details that need to be added, but pictures of the proposed statute have been included. Jon and Keith are expected to be in attendance. BOARD ACTION REQUESTED: Approve/Deny Resolution 15079 Accepting a Donation of Property from Jon & Keith Kamrath Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15079 RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following individual has offered to contribute real property set forth below to the City of Hutchinson: Name of Donor Item Jon & Keith Kamrath World War II Army Soldier Statute WHEREAS, the donation of Statute shall be placed at McLeod County Veterans Memorial Park; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered and assign use to the park noted above; and WHEREAS, the City Council would like to especially thank Jon and Keith Kamrath for this gift. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 23rd day of July 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator 'Ai A 0 o11k Ar Iv HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Archery Range- Oddfellow's Park Department: Parks LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Sara Witte Agenda Item Type: Presenter: Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Little Crow Archery Club (LCAC) and the City of Hutchinson Park Department have worked together a number of years on improvements made to the local archery range. The Little Crow Archery Club approached the Parks department in March with the notion of donating funds and labor to help improve the targets in the archery range at Oddfellow's Park off Highway 7 West -behind Speedway. A list of materials were submitted on behalf of their board, looking for support from the Parks Dept. Staff was aware of the need for improvements and supported the project. LCAC donated $2100.00 worth of items: targets, stain and additional needed lumber. Approximately 250 hours of labor were donated in constructing the target frames and installation of the frames from their club members. Parks Dept. role in the project was removal and disposal of the old bales ($600). Purchase of the lumber to construct the frames that hold the new targets ($1,116.00), drilling the holes for the new frames and finally landscaping around the new targets ($50). PRCE Staff recommends that the City Council accept and recognize the donation made to the Oddfellow's archery range on behalf of the Little Crow Archery Club. BOARD ACTION REQUESTED: Approval to recognize the donation from Little Crow Archery Club for improvements made to the archery range in Oddfellow's Park. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15081 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following individual/group has offered to contribute real property, money and labor set forth below to the City of Hutchinson: Name of Donor Item Little Crow Archery Club Donation of Funds and Labor to improve target frames and targets WHEREAS, the donations were made and placed in the archery range at Oddfellow's Park; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered and assign use to the park noted above; and WHEREAS, the City Council would like to especially thank the Little Crow Archery Club for this gift. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 23rd day of July 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL REVIEW OF 2018 FINANCIAL REPORT WORKSHOP MINUTES TUESDAY, JULY 9, 2019, AT 4:30 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary Christensen, Steve Cook, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator, and Andy Reid, Finance Director. REVIEW OF 2018 FINANCIAL REPORT 2. 2018 Financial Report Andy Reid, Finance Director, introduced Layne Kockelman and Andy Berg of Abdo, Eick & Meyers who presented the City's 2018 audited financial report. Mr. Reid noted that a copy of the audit report is on the City's web site, at the City Center office and at the public library. Andy Berg presented before the Council. Mr. Berg explained that the auditing firm completes an audit opinion which includes a testing of Minnesota legal compliance, internal controls over financial reporting and other law provisions, regulations, contracts and grant agreements. The audit opinion is clean and there were no findings. Council Member Cook asked if auditing firms review internal controls in other forms other than auditing. Mr. Berg noted that auditors can and do conduct reviews of internal controls separate and apart from an audit review. Mr. Kockleman noted that specific to Hutchinson, internal controls were reviewed related to off -site cash, especially with the new aquatic center. Layne Kockelman presented before the Council. Mr. Kockelman reviewed general fund balances. The general fund has a very healthy cash reserve. He also reviewed the make up of the general fund budget to actual which had an increase of almost $500,000 mainly due to expenditures coming in under budget. Mr. Kockelman also reviewed the capital projects fund balances, special revenue fund balances, and debt service funds. Mr. Kockelman also reviewed the cash flows from operations and cash balances in the water fund, wastewater fund, composting fund, public utilities commission fund, storm water fund, and the liquor fund. Mr. Kockelman reviewed cash and investments balances by fund type. All funds have healthy cash balances. Mr. Kockelman reviewed comparisons of key ratios with other class three cities and other cities in McLeod County related to tax rates, taxes per capita, debt per capita, debt services expenditures as a percentage, current expenditures per capita, capital expenditures per capita, revenues by source per capita, and expenditures by program per capita. Morgan Baum asked about the liquor fund and noted that every year the liquor fund transfers $500,000 per year. Ms. Baum asked how that transfer might be effected if liquor starts being sold in grocery stores and the liquor fund doesn't have as much to transfer. Mr. Jaunich explained that basically the transfer amount would be reduced to the general fund. 3. Adjournment Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DULY 9, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Maranatha House of Prayer (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Moran Baum, 925 2nd Avenue SW, presented before the Council. Ms. Baum spoke of the RiverSong Music Festival that is being held this weekend in Hutchinson at Masonic West River/Riverside Park. The festival runs on Friday and Saturday. Ms. Baum spoke of the activities included as part of the festival for children in addition to all of the musical productions. Police Chief Tom Gifferson introduced two new police officers — Jose Villarreal and Madisen Douvier. Both officers have been employed with the City of Hutchinson for some time as hospital security officers but started as police officers officially July 1, 2019. 6. APPROVAL OF MINUTES (a) Workshop of June 25, 2019 (b) Regular Meeting of June 25, 2019 Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or CITY COUNCIL MINUTES July 9, 2019 a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 7, 2019 (b) Consideration for Approval of Items for South Grade Road Corridor Improvements Project — Letting No. 2, Project No. 19-02 1. Resolution No. 15075 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15076 - Resolution for Hearing on Proposed Assessment (c) Consideration for Approval of Resolution No. 15077 — Resolution Rejecting Bid and Ordering Re -Advertisement for Bids — Letting No. 9, Project No. 19-10 (Water Treatment Plant Reverse Osmosis Membrane Elements Project (d) Appointment of Mark Lansink to Parks/Recreation/Community Education Board to August 2022 (e) Claims, Appropriations and Contract Payments Items 7(b) and 7(c) were pulled for separate discussion. Motion by Christensen, second by Cook, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(b) had further discussion. Council Member Cook noted that the bid amount on this project came in almost $400,000 higher than the estimate and he was wondering how that falls into the bonding plan. Council Member Cook also noted that when he was in Washington D.C. he met an engineer with Stonebrooke who conducted a study on the signal lights on Hwy 15 near the proposed roundabout and some of the concerns they had with stacking issues. He inquired as to what the Council feels about the project. Kent Exner, City Engineer, noted that the high bid is what other entities are seeing, especially communities to the east of Hutchinson. This is mainly due to contractors being busy and not having enough labor, along with high oil costs. Mr. Exner noted that the Resource Allocation Committee is meeting tomorrow and will discuss scheduled projects. Mr. Exner also noted that he has met with the Finance Director and they are beginning to work on ways to address the higher than estimated amount. Mr. Exner did remind the Council of the federal funds that are associated with the project. Council Member Cook asked if bidding this late in the year has anything to do with the high bid amount and if a more favorable bid would be received early on in the season. Mr. Exner noted that with the Main Street project scheduled in 2020 this project should not be part of that construction season. Council Member Cook noted that an option would be to keep the intersection as is with some other minor improvements along with installation of a new trail. Mr. Exner expressed that he does not feel the engineer with Stonebrooke had a right to an opinion on the roundabout as their firm was hired to simply do a study on the traffic signal in correlation with MnDOT. Council Member Cook expressed his concerns with the roundabout during busy times of the day and how it effects stacking at the Hwy 15/South Grade Road traffic signal. Mr. Exner noted that he feels this project has been reviewed and studied thoroughly by city staff, Mn/DOT staff and SRF Consulting and he stands behind the work that has been done and the design that has been developed. Council Member Cook asked if some of the staff from MnDOT or SRF Consulting that worked on the project could come in and present on the project to provide more information. Motion by Czmowski, second by Forcier, to approve Item 7(b). Roll call vote was taken: Christensen — aye; Sebesta — aye; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. 2 CITY COUNCIL MINUTES July 9, 2019 Item 7(c) had further discussion. Council Member Cook asked what was included in Addendum 91. Kent Exner explained that Addendum 91 included a questionnaire that the bidder had to complete as part of the bidding process. Motion by Cook, second by Czmowski, to approve Item 7(c). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS SUMMARY REVIEW AND APPROVE/DENY 2018 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that annually the City's auditor provides a review of the audited comprehensive annual financial report. Mr. Reid introduced representatives from the City's auditing firm, Layne Kockelman and Andy Berg, who provided detailed information on the report at a workshop held prior to the Council meeting. Layne Kockelman, Abdo Eick & Meyers, presented a summary review of the City's 2018 audited comprehensive annual financial report. Mr. Kockelman explained that the audit opinion is unmodified or "clean" with no findings. The City has received an award certificate which it has received every year since 1996. Motion by Christensen, second by Sebesta, to approve the 2018 comprehensive annual financial report. Motion carried unanimously. 9. APPROVE/DENY DITCH AERATION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project was included in the 2019 CIP and is an oxidation ditch project. This project improves how oxygen is fed to one of the City's old ditches. The project includes equipment, construction contract and construction related services. If approved to proceed, the project would take place in November - December 2019. Council Member Cook spoke of the benefits of BFDs and asked if those could be implemented. Tim Gratke, Wastewater Supervisor, spoke of the design of the project and how it was arrived at. Motion by Czmowski, second by Sebesta, to approve ditch aeration project. Motion carried unanimously. CITY COUNCIL MINUTES July 9, 2019 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from May 29, 2019 �b) Economic Development Authority Board Minutes from April 24 and May 21, 2019 c) Tall Grass/Noxious Weed Report for May and June 2019 (d) Liquor Hutch Quarterly Report MISCELLANEOUS 11. STAFF UPDATES Kent Exner — Mr. Exner noted that a mosquito control barrier treatment will be held prior to RiverSong this weekend. Effectiveness of treatments has been favorable and treatments will continue into the second week in August. Mr. Exner also provided an update on the 5t' Avenue improvement project. Matt Jaunich — Mr. Jaunich spoke about the preliminary budget work and CIP work being done so he encouraged Council Members to contact him with anything they would like included. 12. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted that she has received comments from concerned citizens about City landscapers working on medians and their visibility. Dave Sebesta — Council Member Sebesta noted that he has seen parents allowing children to wade in the pond in Linden Park and he encouraged people not to do that as it is not safe. Steve Cook — Council Member Cook spoke about $4000/unit for the planters being proposed for the streetscape on the Main Street/Hwy 15 project. Kent Exner noted that this will need more discussion with the citizen advisory group. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 6:30 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires the City to adopt a data practices policy which guides both the City and members of the public in obtaining information that the City retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the City, and what the cost is to obtain data, if any. State law also requires that the City adopt the data practices policy annually. For your consideration and approval is the data practices policy for the City of Hutchinson. There is no proposed change from the version we adopted last year. I recommend adoption of the data practices policy. BOARD ACTION REQUESTED: Approve reaffirmation of City Data Practices policies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: NO Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, ❑VD5, photographs, etc. The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request To look at data or request copies of data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include- • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13; • whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. If we do not have the data, we will notify you in writing as soon as reasonably possible, If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or a provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the data request form on page 6 —we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Polity required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ inspection ❑ Copies ❑ Both inspection and copies Mote: inspection is free but the City charges $.25/page for copies over 10 pages. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13,025, subdivision 2. Page 6 C Data Practices Policy for Data Subjects Data about You The Government data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate anti/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whore you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; ■ whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request Once you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. If we do not have the data, we will notify you in writing within 10 business days. If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. jFor example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Polity required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street 5E Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350• Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CID, DVD, etc.), and mailing costs (if any)_ If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retriever's hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military la, or passport] as proof of identity. I am requesting access to data in the following way: [a valid state ID, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name {if applica Address Phone number Staff Verification Identification provided Email address We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. ► An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID ► A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal I❑ o a Minnesota school ID ► The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as ❖ a court order relating to divorce, separation, custody, foster care ❖ a foster care contract an affidavit of parentage ► The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Mote: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Replay 2nd Application - P0#19921 Department: Public Works LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Second application of Replay for street & pavement projects previously sealed (except for the portion of Denver Ave SE -Montreal to Bradford, which was recently constructed). This will round out the second application of soy -based asphalt sealant on streets originally treated in 2012. Bargen, Inc. has territorial rights to this product. Another vendor was contacted regarding a soy -based sealant being manufactured by Cargill, but the vendor is not yet set up to apply the sealant this year. 4,811 SY Alan St SW (2012) 2,552 SY Circle Dr SW (2012) 2,955 SY Clark St NE (2012) 7,436 SY College Ave NE (2012) 4,448 SY Denver Ave SE (2019) 10,558 SY Elm St NE (2012) 3,324 SY Hackbarth St SE (2012) 1,732 SY Kay St SW (2012) 2,270 SY Lea Ave SW (2012) 40,086 SY Total $1.65 SY Project cost = $66,141.90 BOARD ACTION REQUESTED: Approve Purchase Order #19921 for Replay 2nd Application - 2019 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 66,141.90 Total City Cost: $ 66,141.90 Funding Source: Infrastructure maintenance Remaining Cost: $ 0.00 Funding Source: ARGENINCORPORATED 606 County Road 1 Mountain Lake, MN 56159 July 3, 2019 City of Hutchinson Attn: John Olson 1400 Adams Street SE Hutchinson, MN 55350 RePlay Project for 2"d Application Dear John, Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to provide you with a quote. I am confident that you will find the services beneficial for your roads. I would like to explain the procedures our service crew uses. RePlay Procedure clear seal coat We will clean the area in preparation for the Seal Coat. The RePlay Agricultural Oil Seal and Preservation Agent will be spray applied in one coat. RePlay is designed to extend the life of new and existing asphalt surfaces. (Note: will cure in less than 3 hours) Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained. Please note: The Customer is responsible for notifying the public that we will be working in your area. Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep Their Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust debris or damage. A recommended distance would be 75 —150 feet away from the work zone. An Insurance Certificate is available upon request. The price to apply RePlay at a rate of 0.020, on the areas as highlighted on the attached maps will be $1.65 per square yard sealed. City of Hutchinson is estimating 40,086 square yards for an estimated price of $66,141.90. Keep in mind that the total price is subject to final measurement of the areas sealed. TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent (18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30 days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when due. This Proposal/Contract may be withdrawn by Bargen Inc, if not accepted within 30 days, or at anytime, subject to increases related to material prices as noted above. Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days. Date of acceptance Signature PO # (if applicable) Signature Thank you for the opportunity to provide you with information on the asphalt pavement maintenance needs in your community. I am confident that you will find the products used and the workmanship of our crew of the highest quality. I look forward to working with you in the near future. Acerely, VanDyke GEN, INC. JVD/mq Project for City of Hutchinson — RePlay as 2nd Application Our Mission Bnrgen, Inc. is commit- ted to excellence and, because of this, we take pride in our team of professional crallsmen. Our primary purpose is to provide knowledge- able recommendations, quality workmanship and exceptional service. Our goal is satisfied customers who have received the most value for their investment. Website: www,bargenino.com Email: bargen(a)bargeninc.com John Olson From: John Olson Sent: Wednesday, July 03, 2019 3:08 PM To: 'Todd Bartels' _ Subject RE: Annova 1900, Thanks, Todd From: Todd Bartels <todd@pearsonbrosinc.com> Sent: Wednesday, July 03, 2019 10:17 AM To: John Olson <jolson@ci.hutchinson.mn.us> Subject: Re: Annova 1900 EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system. Unless you recognize the sender and know the content, DO NOT click links or open attachments. Good Morning John: Sorry for the delay in getting back to you. We've been evaluating if we can launch this yet this year now that its July and have decided we are going to post pone until the 2020 year. We appreciate the opportunity! Have a great fourth and stay in touch. "Mro1 Todd Bartels General Manager Pearson Bros, Inc. 11079 Lamont Ave NE Hanover, MN 55359 763-391-6622 Office 763-391-6627 Fax 612-363-6206 Mobile From: John Olson <'olson ci.hutchinson.mn.us> Date: Monday, June 24, 2019 at 1:21 PM To: Todd Bartels <todd@pearsonbrosinc.com> Subject: Annova 1900 Todd, Wondering if you could provide pricing for 40,086 Sq Yds. These would all be 2"d application streets. 1 Please let me know what shot rate they'd recommend. Looks like they're recommending 0.008-0.015. THANKS John Olson, �P iblir Works Managar City of Hutchinson 1400 Adams St SE Hutchinson, MN 55350 (320) 234-4219 — department (320) 234-4473 — direct (320) 234-6971 —fax (320) 583-8145 — mobile i❑ Ison@ci. h utch i nso n. m n. us e � 7 44 1p It .. j. 10.1 rn 0 N O a o C U 2 L � U = Z N � p C s .�' C j N U V] � I 0 [0 Lyni• +. >- N N N N N N N N N .-i N Ln W 00 00 -e N O ci N N M-ct N N m n 00 N 01 -d� -�t N m n N ;T N N n O ry r-I N w Z N 3 3 V) bo N > Ol m Z L Co Y .•AO 7 c u O O 0 00 = LU Z J T� N O O O N.., M O N O 4� C',vVizz 0 V)iccLn N w v] v 0 V] t� > Y > C Q C C J Qoj C W w N 3NzQaw.c N Ln N N OJ Y y> In Y N Q p. ` — C U 17 N E ' 10 O1 w vt u U u W 2 Y J z JNH u MS NVI _ D 0 w r A3N SId a w ac S 3NVI LL. ¢ U) A'INHSId 1S3M = MN Avm>iuvd veno)1 Sal JIOVHS Q MN IS 0 VOIN014 MN 1S P0� 5� 0 "w Li- O - MSIS0 w Q w Q M3 0S1J Z U) in o� 003: co gco M 2110 O w 2Q �Q Od DM w W O cn MS 1S 3NV1 o 0 0 0 S is S3-1 WHO LU MS 810 N3 �¢ MS 1S NOSMV w LU DRIVE MS � SW � S U C'[ PpkNT ROAD S �Q' ST o W aya p'� � m o� 00 MS 3NW M3 MSJ1S NO M 1S -Ls- MS 1S Jl: Oq� MSN1 i I HMSON,lmv � I w m 3N 3nl8a }IHVd ONVIHJIH 1SV3 1 ' z ■ r w ZZ 'ON 'H L � � I O ' Z ' H ~mum ' I I I I I ' w I Q LU w m w IN Z �� z � � 3s 1.s H.L�iVB?iaVH nowZ r � a zg w (]VON N308VJ � w � w 3N 3N Aa >INVW a 35 3nlaa -i U) 31.V9iSV3 m w 3N aVON s.invd Q 3N 3nlaa Q F- 3aISJNINHOIN o j t o J Z ya >IHVd r 3N 1S NVOIHOHN NH 1SV3 F W� S� P 3S 1S OINV1NO I 3 31'2i1J J16M, F m o - z 0 o v WP ¢ 3S 3NVI pN � ►�' Auvolvo C0 z J w Q � w ¢ F"w [if ww uNB��s Q Q a w > Q WAS 5� » O z 0 0 :3En w co 3s 1s aoo a0OM2i3HS Of w r �W w Q uj ¢ y 0 U Q Q O ►�adae 3S 1S aaojadaa Oz o o w (� W w J � J w a LU a C w } z z w � U N Q3S 1S IV32UNOW 3S 1S 1tlMIMOW Lu > v'i � MS 1S w 1508 w w MS 1S NO SOC 2 J w z O OQO w z o ❑ a w MS 1S 13AHVVY ¢pAp w HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Century Avenue SE Water Main Reconfiguration Purchase Order Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed with the Resource Allocation Committee, there is a need to reconfigure an installed water main within the recently constructed Century Avenue SE roadway section (immediately adjacent to Hutchinson Health's property). Thus, to hopefully administer this project prior to the end of the 2019 construction season, City staff has currently solicited construction quotes (submittal due Fiday, July 19th). At this point, we estimate this work effort to cost approximately $75,000. City staff will provide further detailed cost information at the City Council meeting. BOARD ACTION REQUESTED: Approval of Purchase Order to address Century Avenue SE water main reconfiguration Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 75,000.00 Total City Cost: $ 75,000.00 Funding Source: 2018 Construction Fund & Water Fund Remaining Cost: $ 0.00 Funding Source: ESTIMATED COST - CONSTRUCTION TIME FRAME 7/24/19 THRU 8/25/19 QUOTES DUE BY 7/19/19 COUNCIL APPROVAL EXPECTED 7/23/19 LINE NO. NOTE ITEM NO. ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIES CENTURY WATER MAIN REPAIR UNIT PRICE EST QTY AMOUNT EST QTY AMOUNT 1 1 2016.601 CONTRACTOR TESTING LUMP SUM 1 $0.00 1 $0.00 2 2021.501 MOBILIZATION LUMP SUM 1 $0.00 1 $0.00 3 2104.502 REMOVE GATE VALVE EACH 1 $0.00 1 $0.00 4 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT -0 $0.00 70 $0.00 5 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 70 $0.00 70 $0.00 6 2104.503 REMOVE WATER MAIN LIN FT 31 $0.00 31 $0.00 7 2104.503 REMOVE CURB AND GUTTER LIN FT 40 $0.00 40 $0.00 8 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 25 $0.00 25 $0.00 9 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 64 $0.00 64 $0.00 10 2104.518 REMOVE CONCRETE WALK SQ FT 50 $0.00 50 $0.00 11 2105.504 GEOTEXTILE FABRIC TYPE 5 SQ YD 64 $0.00 64 $0.00 12 2105.507 COMMON BORROW (CV) CU YD 107 $0.00 107 $0.00 13 2 2105.604 SOIL STABILIZATION GEOGRID SQ YD 64 $0.00 64 $0.00 14 3 2105.607 EXCAVATION - SPECIAL 1 HOUR 16 $0.00 16 $0.00 15 2106.507 ISE1ECT GRANULAR BORROW (CV) CU YD 35 $0.00 35 $0.00 16 2112.604 SUBGRADE PREPARATION SQ YD 64 $0.00 64 $0.00 17 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 25 $0.00 25 $0.00 18 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 10 $0.00 10 $0.00 19 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK SQ YD 64 $0.00 64 $0.00 20 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 2.0" - THICK SQ YD 64 $0.00 64 $0.00 21 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) 2.5" THICK SQ YD 64 $0.00 64 $0.00 22 4 2452.601 ITEMPORARYVERTICAL SHORING LUMP SUM 1 $0.00 1 $0.00 23 2502.503 4" PERF PVC PIPE DRAIN LIN FT 15 $0.00 15 $0.00 24 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH 2 $0.00 2 $0.00 25 2504.602 CONNECT TO EXISTING WATER MAIN EACH 3 $0.00 3 $0.00 26 2504.602 8" GATE VALVE EACH 1 $0.00 1 $0.00 27 2504.603 8" WATER MAIN DUCTILE IRON CL 52 LIN FT 27 $0.00 2- $0.00 28 2504.603 12" WATER MAIN DUCTILE IRON CL 52 LIN FT 4 $0.00 4 $0.00 29 2504.608 IDUCTILE IRON FITTINGS POUND 140 $0.00 140 $0.00 30 2521.518 4" CONCRETE WALK SQ FT 50 $0.00 50 $0.00 31 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 40 $0.00 40 $0.00 32 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 25 $0.00 25 $0.00 33 5 GROUND PROTECTION MATS LUMP SUM 1 $0.00 1 $0.00 34 2563.601 TRAFFIC CONTROL LUMP SUM 1 $0.00 1 $0.00 35 2565.602 SPLICE LOOP DETECTOR EACH 1 $0.00 1 $0.00 36 2573.502 ISTORM DRAIN INLET PROTECTION EACH 1 $0.00 1 $0.00 37 2574.507 COMMON TOPSOIL BORROW (LV) CU YD 8 $0.00 8 $0.00 38 2575.505 SEEDING SQ YD 65 $0.00 65 $0.00 39 2582.503 4" SOLID LINE MULTI -COMPONENT LIN FT 150 $0.00 150 $0.00 40 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SQ FT 45 $0.00 45 $0.00 TOTAL $0.00 $0.00 check $0.00 $0.00 NOTES 1. CONTRACTOR FLUSH 700' OF WATER MAIN, CHLORINATE, PRESSURE TEST AT SYSTEM PRESSURE, FLUSH, AND BAC-T TEST, USING 2 HYDRANTS. THEN PUT 700' OF WATER MAIN IN SERVICE 2. TX5 GEOGRID 3. HYDRO EXCAVATION 4. SHORING REQUIRED TO MINAfIZE EXCAVATION / REMOVALS, AND TO PROTECT EXISTING ROADWAY. EXCAVATION / REMOVAL LIMITS ARE IDENTIFIED ON THE PLAN. 5. REQUIRED TO PROTECT ROADWAY. SUBJECT TO ENGINEER APPROVAL. ANY DAMAGE TO EXISTING ROADWAY SHALL BE REPAIRED BY THE CONTRACTOR AT THEIR EXPENSE. N T.H. 15 / MAIN STREET �X rvo corvsmucnw EauIPNENr / ES PERMITTED IN HuiCllNSON HEALTH PARKING Lai 9�+ — ac9 REMOVE LATE VALVE " o� 0 0 0 0 0 0 - — ——— ——— —— o " a o �a�re P— v_a�a v—a�a re �000000 o' re REMOVAL /E%CAVARON -a ,�ena "%-- v-aure v-aua v-eua --- v-aua c-eua v-aua -- --- v-aua - --- v-aua v-aua �eoe LIMITSaua�v Va—v-eua m SS W WT �/ BITNNINWS REMOVE C.R. AND CUTTER REMOVE RIRININOUS PAVEMENT ®REMOVE CONCRETE DRIVEWAY PAVEMENT REMOVE CONCRETE WALK —I— REMOVE WATERNAIN CENTURY AVENUE SE REMOVALS vI'Er sa Eu .1. _ R. Ma IONA_ ENGINEER UNDER THE u OF THE SU OF MINIBOT WATER MAIN REPAIR PROJECT of FEET 10 �j3 `/ ;�» ,� war . . . . . . . . . . Z# PNO OUTTER R— CONCRETE O MI -I IIIIENT RE— _METE WPLK .E .. E. .1. PM-1— —MEER UIDER ME OF ME —TE OF IMIBOTA CENTURY AVENUE SE REMOVALS IE ET 2 ' E WATER NAIN REPAIR PROJECT FEET Of 10 N T.H. 15 / MAIN STREEEE T PVC PIPE DRAIN GONNE T TD cWNECro Exlsnxc PIPE DRAIN (1) 12'- B' DIP PE NO CONSOMCnON EWIPMENT / Vfl1ICIES -Od R12" tt DIP PEVNIT ED IN HUNSON HEALTH PARKING LOT 8CAA ' Q R' GAP E VALVE CONNECT TO (3) WRIER MAIN }) SEE NOTE 1 0LLr 4SW � v 0 o" 4sK�w o m REMOVAL / E%CAVAnON LINKS � � �000000 �N1 6" CONCRETE NO. DRIVEWAY PAVEMENT (I) TESTING OF ENSnSG W CONI MAN FROM O+ZB TO RINAn G.UnLIZEPRE 2 EXISTEST AT SYSTEMHYDRANTS i0 PRESSURE, FUTE ING, BNC, CHLORINATING. PRESSURE TEST AT SYSTEM PRESSURE, FWSHING, BACIERIOLOpCP1 REST. PROPOSED TYPICAL SECTION (z) TRIANAL GEOGRIO. (]) HYDRO EKCAVAPGN REWIRED. Ae AND GUTTER (4) SHORING REQUIRED TO MINIMIZE EKCAVAPON / REMOVALS, AND TO PROTECT EKISnNG ROADWAY. PEC Ul Su ACC RECATE BASE CLASS 5 (INODENTM) C PACTED SUBCRADE SPEC 2105 AND ]11] 0 CONCRETE DRIVEWAY PAVEMENT CONCRETE WAU( 4" CONCRETE WALK i��TiwS) BIEcv�Cnc =RSE MIlMRE (s,C) � eels CURB TACK mnT, SPEC f]SZ AND W TIER (PU1�IGWSE uIxURE (yc> �SN GV.. XOIMINUS PAVEMENT TACK GOAT, SPEC ]]57 nG COURSE uIxMRE (1,C) —I— PROPOSED WAIERNNN (SPxvssaWl SPEC D CACOE:OATE BASE WASS 5 45OW 4" SWO UNE NULn CONPONENT -1. 4'E ONCREIE 15]1 VAIN. SPEC ABIu2ARW gT (RAxGRANULARBORROv SP C OGPoD (ix 5 CEOCRID), SPEC 2I05, r+- PAVEMENT MESS ON WUPAGM CAME. EC 2- AID ]111 AGE NULn-CWPWENi ]' MINIMUMY311 AGGREGATE BASE CLASS 5 ONODENTAL) TPE SSPEC ]Z.13 ■ (RIGHT ARROW SHOWN) 9EC SEC Y10G5 ANDBGPAG112 © STORM DRAIN INI-ET PROP-014 olAw BY Cu EBY CERRnfY MAT Y 1 PLAN vTM PREPARED BY ME OR 91EET CENTURY AVENUE SE WATER MAIN oLgwm BY. N OMSONA_ 011EER UNDER nc u s rc ME STATE OF MINNESOTA � STREET CONSTRUCTION 3 ePPRmm BY:KE WATER MAIN REPAIR PROJECT PAVEMENT MARKINGS OF PRINTED x UC. STORM DRAIN INLET PROTECTION 10 N 'fir �rn�wwvv�" J o o » c`t 0 (J 0 0 V ZH SEE NOTE I Q NOTES (1) TESTNO CIF EXISRNO WATER MAN FRON 0,78 TO 8♦IB. URUZE 2 EXISTING HYDRANTS TO CWPIETE RLSHINC, CHLCRINARNC, PRESSURE LEST AT SYSTEM PRESSURE, RUSHING, BACTERICLOtlCAL TEST. (2) TRIA%IAL GEOCRID. (3) HY➢RO E%CAVAPCN REWIRED. (4) SHIXtING REWIRED TO MINIMIZE E%CAVAPW / REMOVALS, AND TO PROTECT EXISTING ROA➢WAY. OCONCRETE CRI—AY PAVEMENT CONCRETE WAU( BSIB CURB AND CUTTER sa eo a w� TE 1 MOI ENUW . uxom mE u rs aE TxE zTAIE s MlxxEsoT RaEs PSUP � CENTURY AVENUE SE STREET CONSTRUCTION r �DWu e. WATER MAIN REPAIR PROJECT DF DI. 10 TRAFFIC CONTROL DEVICES AND SYMBOLS LEGEND SYMBOL DESCRIPTION TRAFFIC CONTROL SIGN L.IJ. TYPE III BARRICADE= —1 1— TYPE A FIASHING WARINING LIGHT NOTES AND GUIDELINES GENERAL INFORMATION: 1. THE CONTRACTOR SHALL FURNISH, INSTALL AND MAINTAIN THE DEVICES IN THIS TRAFFIC CONTROL PLAN UNLESS OTHERWISE NOTED. 2. FIELD CONDITIONS MAY REQUIRE MODIFICATIONS OF THIS LAYOUT AS DEEMED NECESSARY BY THE ENGINEER. 3. THE CONTRACTOR IS RESPONSIBLE FOR PROTECTING ANY WORK AREAS NEAR TRAFFIC IN ACCORDANCE WITH THE MNMUTCO. 4. TRAFFIC CONTROL ITEMS NEEDED TO MEET PROJECT STAGING AND MNMUTCD REQUIREMENTS SHALL BE INCLUDED IN THE LUMP SUM BID FOR TRAFFIC CONTROL SIGNING: 1— TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE MOST RECENT EDITION OF THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING "FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL 20NE IAYOUTS." 2. ALL TRAFFIC CONTROL DEVICES THAT ARE NOT CONSISTENT WITH TRAFFIC OPERATIONS SHALL BE COVERED. REMOVED OR REVISED AS DIRECTED BY THE ENGINEER. 3. WHEN SIGNS ARE INSTALLED, THEY SHALL BE MOUNTED ON POSTS DRIVEN INTO THE GROUND Ai THE PROPER HEIGHT AND LATERAL OFFSET AS DETAILED IN THE MNMUTCD. IF THIS IS NOT POSSIBLE THEY WILL BE MOUNTED ON PORTABLE SUPPORTS AS APPROVED BY THE ENGINEER. WHEN THE SIGNS ARE REMOVED THE SIGN POSTS SHALL ASLO BE REMOVED AS SOON AS POSSIBLE. 4. ALL ORANGE SIGNS SHALL BE MADE OF DIAMOND GUIDE ORANGE REFLECTIVE SHEETING OR AN APPROVED SUBSTITUTE. 5. LONGITUDINAL DROPOFFS SHALL BE SIGNED AS SHOWN IN THE "TEMPORARY TRAFFIC CONTROL ZONE IAYOUTS" FIELD MANUAL UNLESS OTHERWISE SPECIFIED IN THESE PLANS. S. THE CONTRACTOR SHALL COORDINATE THE INSTALLATION OF THE FINAL SIGNS TO ASSURE THAT THE FINAL SIGNS ARE INSTALLED AS NEEDED, OR PROVIDE TEMPORARY SIGNING AT THEIR EXPENSE UNTIL THE FINAL SIGNING IS INSTALLED. TRAFFIC CONTROL SIGNS / DEVICES svrneo� cocoa CORE No IiNaEE, QDANTITY oTE oaAN,E TvvE III sFEET s FVu HE, Ea oaANCE cxixE saxas E OF irn RDAD CLOSED waiT ON E a11c asx3c 1 waiTON E aria rfcxsT E ODaANCE W,a3 DxaD oaANDFaE aDxaD 3 CFO:.{{ CON OF ETE ILFI so UN FT TRAFFIC CONTROL SIGNS / DEVICES svrneoL cocoa CORE No IiNaEE, QDANTITY oTE SIDEWALK CLOSED ON WTBLACIE ass 3cx1s ® BLACDIoND RE waiTE RE zaxza E ® RE waiTE az s zaxza E ORAN SE CHATNYNEELAIER IN. ED ED oanNSE CHATNYTBIER DRI. 6 REIN AWN o AL H .ON o a oanN OE aDxas I 9 RWLTN as E RE ORE F-74j; ULATIONS T N MAIN STREET E 0 ID �0000000000000 EO 0 0 V" � 0000000000000� O KEY NOTE /� ROAD C� lO CLOSED AHEAD ROAD ° O2 WORK �O .w ev cx my cagnn mar Ws rux vTM riesenm av KE . IEE1 wm ev. x aEEzsoxu maxEm u+om nE us of n,E nn�E a KixxEmrn� CENTURY AVENUE SE TRAFFIC CONTROL 6 ramm B1 x WATER MAIN REPAIR PROJECT N' 10 N NOTE: (I)FURNISH AND INSTALL SIGN A MINIMUM OF 7 DAYS PRIOR TO THE START OF T.H. 15 OBSOIJ MAIN CONSTRUCTION. EXACT DATE SHALL BE DETERMINED BY CONTRACTOR. NltlM301S STREET (� I Cgi IXtiPHL PE CREIE HOSPITAL ENTRANCE BARRIER TVE F �oc�x z F wx z�mx w 000000 °" a ° -- � --- - 0 II ®® a 0 ) �El m —E B 0HAN4EU11Nfi DRUM �1 COLLEGE ENTRANCE KEY NOTE Mae ROAD O CLOSED AHEAD O2 WORK AHEAD oxAw en cM oevaxm e.. M mY CagnFv Mni Ws PUw vTM PRFPMm By ME tli .E—.R maxEm W.p nE Al of n,E nA�E a MlxxEmrn � CENTURY AVENUE SE TRAFFIC CONTROL SKED 7 ,srRmm Br x xmx UC. WATER MAIN REPAIR PROJECT of 10 N CLINIC ENTRANCE #3 O --_ --_ --- ___ -----_f___zv,_____ ° R 0 o 12,00 —T-- O ��o —� 0 0 ti� 0 0 0 zN KEY NOTE ROAD 0CLOSED AHEAD ROAD O2 WORK AHEAD .w ev cx wm ev. x my cagnn mar Ws rux vTM riesenm av KE ax afEzsoxu maxEm u+om nE us or n,E nn�E a KixxEmrn� CENTURY AVENUE SE TRAFFIC CONTROL E 98 T $ ramm B1 x WATER MAIN REPAIR PROJECT 10 0 0 0 � 0 0 0 0 0 N BRADST REET E STREEST SE H, 5 ® L o 0 0 C. KEY NOiE ROAD lO CLOSED AHEAD ROAD O2 WORK AHEAD sa Eo a w� aaEsao Ou EKINEER uxom mE uirs OF ME —TE OF KixxEmin � CENTURY AVENUE SE TRAFFIC CONTROL 9E' WATER MAIN REPAIR PROJECT � OF Po- x 1C. � � RANDALL ROAD SE LO i� 0 0 Q -o �- 0 O 1 9c V A V A #45 V A N SHERWOOD STREET SE \ O O �o -�— O O 98N KEY NOiE ROAD lO CLOSED AHEAD ROAD O2 WORK AHEAD sa eo a w� aYrt ,Oo IR EKINEER uxom ME uirs ar n,E zin�E s KixxEsoin � CENTURY AVENUE SE TRAFFIC CONTROL 10 WATER MAIN REPAIR PROJECT of HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Approval of 2019 Lift Station Improvements Construction - P.O. #19925 Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner/Tim Gratke Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the previously adopted City Capital Improvement Plan, City staff recommends approval of the construction effort to administer proposed improvements (including installation of City -procured equipment) at the Delaware and Shady Ridge area wastewater lift stations. With respect to the construction quote, please see the attached technical engineer's recommendation letter. Also, it should be noted that the total anticipated cost of this project is about $180,000 which is approximately $40,000 less than the CIP estimated amount. BOARD ACTION REQUESTED: Approval of Purchase Order #19925 in the amount of $97,970.29 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 97,970.29 Total City Cost: $ 97,970.29 Funding Source: Wastewater Funds Remaining Cost: $ 0.00 Funding Source: N E RO ENGINEERING July 15, 2019 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 TO: City of Hutchinson Attn: Kent Exner 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation Shady Ridge and Delaware Lift Stations Rehabilitation Project — Construction Contract Dear Mr. Exner: On behalf of the City, Nero Engineering reviewed the quotes for the rehabilitation of the Shady Ridge and Delaware Lift Stations. These are the third and fourth lift station rehabilitation projects in an overall effort to standardize equipment in all of the City's lift stations. The lift stations were separated into groups that had similarly sized pumps and hydraulic qualities. The Shady Ridge pumps are the first to be replaced in the Group A lift stations. To maintain greater control of the pump selection, the pumps will be procured directly by the City. The Delaware pumps are in a group of their own because of their small size and unique application of serving only a handful of residences. The Delaware pumps are 2 HP grinder pumps, one of which was replaced in 2016, so it is recommended the City purchases a second new grinder pump to be installed during the rehab effort. The City also procured the control panels for these lift stations as they were the last two stations expected to need complete panel replacements and the panels were evaluated with the Harmony Lift Station project. This construction project includes the work to install the procured pumps and panels as well as the removal of the existing equipment and the furnishing and installing of the required piping, valves, hatches, concrete covers and other ancillary work to complete the rehabs of the Shady Ridge and Delaware lift stations. Quotes were received from four contractors: Gridor Constr., KHC Construction, MN Mechanical Solutions, and R & R Excavating. The results of the bids are: 1. R & R Excavating, Inc.- $97,970.29 2. KHC Construction, Inc.- $133,000.00 3. Gridor Constr., Inc.- $151,800.00 4. MN Mechanical Solutions, Inc.- $176,000.00 Our engineer's estimate of probable cost for the Shady Ridge & Delaware Lift Stations Rehabilitation Project (construction) was $100,100. The wide range of quotes we received is expected to be because contractors are busy this year and their schedules and timing with other projects likely affected their quotes. It is our recommendation to award the Shady Ridge & Delaware Lift Stations Rehabilitation Project to R & R Excavating, Inc., in the amount of $97,970.29. We worked with R&R on the Otter Lake Lift Station Rehabilitation Project and were satisfied with their quality of work. We will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, jotkdm'v� Jennifer Svennes, PE CC: Tim Gratke, City of Hutchinson HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Letter of Support for McLeod County Dakota Rail Trail Project Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the request of McLeod County Public Works Department staff, please see the attached Dakota Rail Trail project letter of support. Also, attached is recently provided draft grant application information relative to the proposed project. BOARD ACTION REQUESTED: Approval of Letter of Support Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson City Center 111 Hassan Street SE Hutchinson, NIN 55350-2522 320-587-5151/Fax 320-234-4240 July 23, 2019 Mr. Al Koglin Parks Superintendent McLeod County 830 E. 11t" Street Glencoe, MN 55336 RE: Support for the Dakota Rail Trail Project Dear Mr. Koglin, The City of Hutchinson supports McLeod County's application for the Parks and Trails Legacy Fund to develop 11 miles of the Dakota Rail Trail from County Road 1 in Lester Prairie to County Road 4, east of the City of Hutchinson. The Dakota Rail Trail will become a critical link in McLeod County's trail system because it will provide off - road connections between several communities across the county and it will connect with the Luce -Line State Trail in Hutchinson to provide additional opportunities for residents and visitors to recreate and commute. West of McLeod County, the Dakota Rail Trail crosses Carver County and Hennepin County and is one of the most popular trails in the region, with over 573,000 annual visits. McLeod County recently completed trail construction from the McLeod County/Carver County line into Lester Prairie that will provide thousands of users access to facilities in Lester Prairie. The proposed trail project will increase opportunities for trail use across McLeod County and will generate more tourism revenue for the cities of Lester Prairie, Silver Lake and Hutchinson. When complete, the Dakota Rail Trail will be the longest paved trail in McLeod County. This will provide opportunities for residents to commute to work and bike, walk or run for exercise. The health benefits of the trail will be realized in all connecting communities and across the county. Thank you for the opportunity to express support for McLeod County's plan to develop the Dakota Rail Trail. Sincerely, Gary Forcier Matthew Jaunich Mayor City Administrator C July 23, 2019 Mr. At Koglin Parks Superintendent McLeod County 830 E. 11" Street Glencoe, MN 55335 RE: Support for the Dakota Rail Trail Project Dear Mr. Koglin, Hutchinson City Center 11 i Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/1•ax 320-2344240 The City of Hutchinson supports McLeod County's application for the Parks and Trails Legacy Fund to develop 11 miles of the Dakota Rail Trail from County Road 1 in Lester Prairie to County Road 4, east of the City of Hutchinson. The Dakota Rail Trail will become a critical link in McLeod County's trail system because it will provide off - road connections between several communities across the county and it will connect with the Luce -Line State Trail in Hutchinson to provide additional opportunities for residents and visitors to recreate and commute. East of McLeod County, the Dakota Rail Trail crosses Carver County and Hennepin County and is one of the most popular trails in the region, with over 573,000 annual visits. McLeod County recently completed trail construction from the McLeod County/Carver County line into Lester Prairie that will provide thousands of users access to facilities in Lester Prairie. The proposed trail project will increase opportunities for trail use across McLeod County and will generate more tourism revenue for the cities of Lester Prairie, Silver Lake and Hutchinson. When complete, the Dakota Rail Trail will be one of the longest paved trail in McLeod County. This will provide opportunities for residents to commute to work and bike, walk or run for exercise. The health benefits of the trail will be realized in all connecting communities and across the county. Thank you for the opportunity to express support for Mcleod County's plan to develop the Dakota Rail Trail. Sincerely, Gary Forcier Mayor Matthew Jaunich City Administrator McLeod County Dakota Rail Trail 2019 GMRPTC Legacy Application Draft for Review Section: General Revised June 27, 2019 Protect Description McLeod County is submitting this funding application to develop eleven miles of the Dakota Rail Trail between County Road 1 in Lester Prairie and County Road 4 east of the City of Hutchinson into a multi- use trail. The proposed work will include replacing two damaged railroad bridges with pre -fabricated steel truss trail bridges, replacing broken culverts and drain tile that extend under the existing rail bed, clearing drainage ditches along the trail corridor and installing a gravel surface to the trail. McLeod County intends to pave the Dakota Rail Trail at a later date so that the facility will be suitable for bicycling, walking, running, in -line skating, commuting, dog walking and other typical non -motorized trail uses. However, due to the length of the trail corridor, a phased approach to construction is required. Repairing bridges, drainage structures and ditches and installing a gravel surface will provide year-round use for trail users until the trail is paved to meet the objectives of the County's master plan for the Dakota Rail Trail. During the winter season, the trail may be open to snowmobile use if the governing land use authorities including cities, townships and McLeod County permit the activity. When completed, the trail will connect with and complement existing paved trails that are located in the area, including the Dakota Rail Trail that is paved from downtown Lester Prairie east all the way to Wayzata in Hennepin County, and the Luce Line State Trail within McLeod County. The proposed trail will be designed in accordance with applicable standards of the American Association of State Highway Transportation Officials (AASHTO) Guide for the Development of Bicycle Facilities and Minnesota Department of Transportation's Minnesota Bicycle Transportation and Planning Guidelines. The trail will be ten feet wide with a two -foot grass shoulder and clearance zone on each side. The trail project will include rest stops with benches, bicycle racks and trash receptacles along the corridor. A gravel parking lot with space for ten vehicles will be constructed midway along the trail corridor, south the town of Silver Lake. This parking lot will provide trail access in a segment of the trail that does not otherwise provide a location to park and access the trail. The Dakota Rail corridor in McLeod County is typically a 100-foot right-of-way that is owned by the McLeod Regional Railroad Authority. No additional land acquisition is needed to develop the Dakota Rail Trail. The corridor extends through lush agricultural fields and around lakes and wetlands creating many opportunities for scenic overlooks. Section: Funding Project Outcomes Evaluation of Impact McLeod County will monitor the use of the trail and anticipates the trail will receive heavy visitor use because of its proximity to the developed portion of the trail in Carver County and the Luce Line State Trail in Hutchinson. With well over 500,000 users on the Carver and Hennepin County segments annually, it is anticipated that large numbers of trail users will continue west on the Dakota Rail Trail toward Hutchinson, in addition to local users and trail enthusiasts that will come from around McLeod County to use the trail. McLeod County will be responsible for maintaining the trail and the trail corridor to ensure the clear -zones are free of obstructions and the trail surface is clear. Bridge structures will be inspected regularly by County staff. The Dakota Rail Trail will provide recreation opportunities for rural McLeod County as well as the regionally significant City of Hutchinson, with a 2017 population of 13,895. Hutchinson is a regional center that provides significant public services and amenities including the McLeod County Fairgrounds, Page 1 McLeod County Dakota Rail Trail Revised June 27, 2019 2019 GMRPTC Legacy Application Draft for Review a major regional hospital and large employers, such as 3M. McLeod County residents regularly utilize the McLeod County segment of the Luce Line State Trail and Dakota Rail Regional Trail in adjacent Carver County. Developing the proposed Dakota Rail Trail across McLeod County will provide residents with more and closer options for trail -based recreation. The Dakota Rail Trail will increase tourism in McLeod County. People around the region are aware of the existing, very scenic Luce Line and Dakota Rail Trail systems and are excited about the new opportunities to explore the McLeod County Dakota Rail Trail. McLeod County has paved two miles of the Dakota Rail Trail from the McLeod County/Carver County line into downtown Lester Prairie where Downtown Square Park serves as a trailhead. McLeod County will develop a trailhead in South Silver Lake, adjacent to the trail corridor as part of the proposed trail development associated with this application. The trailheads will provide direct access to the Dakota Rail Trail as well as opportunities for trail -related tourists to visit local shops and restaurants. On -street parking, where permitted, will be monitored by the McLeod County Sheriff's Department and police departments within the respective municipalities. Connection to Pillars The Dakota Rail Trail project fulfills two Legacy Pillars, including Connect People to the Outdoors and Coordinate Among Providers. A brief description of how the trail project fulfills each of these Pillars is included below. Connect People to the Outdoors The Dakota Rail Trail will provide a vital link across McLeod County and will connect Lester Prairie, Silver Lake and Hutchinson along an independent, paved, multi -use trail. The trail will connect on both ends to significant trails in both the regional and state trail systems. On the east side, the trail connects to the Carver County and Three Rivers Park District segments of the Dakota Rail Regional Trail that extends 26 miles to Wayzata. On the west side, the trail will connect with the Luce Line State Trail, providing users key connections to many miles of recreational trail use. Along the way, the Dakota Rail Trail will create access for schools, community centers and housing facilities that otherwise would not have an independent trail nearby. Coordinate Among Providers The Dakota Rail Trail is a project that McLeod County is leading with support and coordination of local partners including the McLeod Regional Railroad Authority and the City of Hutchinson. The trail's location makes it an ideal project to enhance coordination among partners at the state, regional and local level. Most trail users will not know the effort that has gone into planning the Dakota Rail Trail, but the finished project will allow for connections to local communities, adjacent regional trails and the Luce Line State Trail. One key benefit of the multi -jurisdictional trail connections that will be made by developing the Dakota Rail Trail is an 80-plus mile trail loop that users will be able to follow by connecting the Luce Line State Trail from Hutchinson to Wayzata and then returning along the Dakota Rail Trail. Such long independent loop trail systems are uncommon but coveted by trail users across the state. Connection to Regionally Substantial Component of the Master Plan McLeod County prepared and approved a master plan for the Dakota Rail Trail in 2016 that provided a roadmap to develop a multi -use, paved, recreational trail from the McLeod County/Carver County line to downtown Hutchinson, a distance of 18 miles. Phase One of the project, including two -miles of paved trail from the McLeod County/Carver County line to Lester Prairie was completed in 2018. If awarded, Page 2 McLeod County Dakota Rail Trail Revised June 27, 2019 2019 GMRPTC Legacy Application Draft for Review this grant would provide funding for Phase Two of the trail project and will allow public access along the Dakota Rail Trail for 13 of the 18 total miles. In addition to preparing a master plan for the Dakota Rail Trail, McLeod County, in conjunction with the McLeod County Regional Railroad Authority and the City of Hutchinson prepared a Preliminary Engineering Study in 2018 to better understand the current condition of the Dakota Rail corridor and to identify what steps will be needed to develop a paved, multi -use trail between the McLeod County/Carver County line and Hutchinson. A copy of the Preliminary Engineering Study is included as an attachment to this application. Project Readiness Project Lead McLeod County is the lead agency for the development of the Dakota Rail Trail. The McLeod County Highway Department includes an Engineering Division that is responsible for planning, design and inspection of highway improvement projects. The Highway Department will oversee the design of the Dakota Rail Trail. McLeod County recently designed and administered the construction of the two-mile segment of paved Dakota Rail Trail from the McLeod County/Carver County line to Lester Prairie. The Highway Department is led by the County Engineer, John Brunkhorst, a licensed Professional Engineer. McLeod County may decide to hire a qualified engineering consultant to assist with the trail design. Implementation Timeline If McLeod County is awarded a grant for the development of the Dakota Rail Trail, construction may begin as early as fall 2020 and extend through 2021. Substantial completion is anticipated in 2022. Availability for Public Use As with all McLeod County trails, the Dakota Rail Trail will be open for use during daylight hours. McLeod County does not charge for trail use and access to trailheads managed by the County are also available free of charge. If snowmobile use is permitted during the winter months, separate state snowmobile license fees may apply to individual users as required by state law. Programmed use for special events or by specific user groups will be addressed on a case -by -case basis but is generally perceived as a positive and beneficial use of the trail. Design Standards The project will be designed in accordance with all applicable FHWA and MNDOT design standards. A complete list of applicable design standards for the trail project are as follows: • State Aid Minimum Geometric Design Standards • MNDOT LRFD Bridge Design Manual • MMUTCD Minnesota Manual on Uniform Traffic Control Devices • AASHTO Standard Specifications for Highway Bridges • 8820.9995 State Aid Minimum Bicycle Path Standards • AASHTO Guide for the Planning, Design, and Operation of Pedestrian Facilities, July 2004 • ADA: Americans with Disabilities Act • MNDOT Bikeway Facility Design Manual The project will be constructed in accordance with the current edition of the MNDOT's "Standard Specifications for Construction", including all Supplemental Specifications. The trail plans will comply with all ADA standards and requirements, as noted in the Statement of Accessibility in the funding Page 3 McLeod County Dakota Rail Trail 2019 GMRPTC Legacy Application Draft for Review Revised June 27, 2019 application. Final construction plans and specifications for the trail will be signed by an engineer licensed in the State of Minnesota. Project Cost Breakdown The McLeod County Dakota Rail Trail project will include construction of two trail bridges, culvert replacements, drainage improvements, a trailhead and parking lot at South Silver Lake and a gravel trail surface. A summary of the cost breakdown is shown below. A more detailed list of construction costs is included in the attached cost estimate. Mobilization, Surveying & Site Preparation $227,000 Removals $16,000 Earthwork $387,000 Drainage Structures $14,000 Surfacing $512,000 Bridges $550,000 Rest Stops $27,000 Turf Establishment $25,000 Signage $48,000 Trailhead & Parking Lot $18,000 Total $1,824,000 McLeod County intends to pave the trail corridor along its entire distance but the length of the corridor and associated costs requires that trail development be phased, based on funding availability. FUNDING REQUEST BREAKDOWN Grant Funding Request $1,824,000.00 Eligible Local Match Local Match #1 $000.00 Local Match #2 Local Match #3 Local Match #4 Local Match #5 Funder #1 McLeod County Funder#2 Funder#3 Funder#4 Funder#5 Non -Eligible Item Description All items associated with the development of the Dakota Rail Trail are eligible project components. Total Funding Request: $1,824,000.00 Percentage of Local Match (%) 00.0% Completion Timeframe: 12 to 18 months Insert budget worksheet per the Budget Template (see attached) Page 4 I 12 M E E K E R I W R I G H T C O U N T Y C O U N T Y cMixxes ,A Future Segment Proposed Trail Hutchinson M C L E 0 D C O U N T Y R E N V I L L E C O U N T Y 212 15 212 cMix N k 0 1 2 4 6 8 Miles LEGEND Existing Trail — — — Proposed Trail — — — Future Segment Project Location McLeod County Dakota Rail Trail Greater Minnesota Regional Parks and Trails Commission Funding Application July 2019 Existing Dakota Rail Trail I 1 Lester Prairie 212 Glencoe S I B L E Y C O U N T Y P C A R V E R C O U N T Y cM�— 25 ' Paved Trail 10'-01 Typical Trail Section McLeod County Dakota Rail Trail Greater Minnesota Regional Parks and Trails Commission Funding Application July 2019 W j �--oo s �r iFT Dakota Rail Trail r . State Highway TownshipRd ` f U Wetlands (NWI) McLeod Regional Rail County Paved Highway oa Authority Right of Way Bridge . . . . . . . . . County Gravel Road � F. 90 `ESE ioo FT ®ENS CpM Ecl) SE 01 \\AI Dakota Rail Trail McLeod Regional Rail State Highway Wetlands (NWI) County Paved Highway Authority Right of Way County Gravel Road Township Road • Bridge Project Name: Dakota Rail Trail App #19-011F Date: 6/27/2019 Applicant Organization: McLeod County Reference Eligible Item Details Quantity Unit Cost/Item Total Cost GMRPTC Local Match Total Revenue Construction Staking (Lump Sum) 1 $20,000 $20,000 $20,000 $20,000 Mobilization (10%) (Lump Sum) 1 $166,000 $166,000 $166,000 $166,000 Construction Entrance (Lump Sum) 2 $2,500 $5,000 $5,000 $5,000 1 Silt Fence Type Machine Sliced (Linear Feet) 14441 $2 $28,882 $28,882 $28,882 2 Sediment Control Log Type Straw (Linear Feet) 3020 $2 $6,795 $6,795 $6,795 Remove Rails and Ties Stockpiled in Corridor (Lump Sum) 1 $8,000 $8,000 $8,000 $8,000 Tree and Brush Clearing and Grubbing (Acre) 4 $2,000 $8,000 $8,000 $8,000 3 Common Excavation (Cubic Yard) 11766 $15 $176,490 $176,490 $176,490 4 Topsoil Borrow (Cubic Yard) 2139 $31 $66,309 $66,309 $66,309 5 Ditch Cleaning (Linear Feet) 14441 $10 $144,410 $144,410 $144,410 Drainage Structures (Lump Sum) 1 $13,987 $13,987 $13,987 $13,987 6 Furnish and Install 6" Aggregate Base (Cubic Yard) 14611 $32 $468,000 $468,000 $468,000 7 Furnish and Install Pedestrian Ramps and Truncated Domes (Each) 22 $2,000 $44,000 $44,000 1 $44,000 8 County Ditch No. 40 "Bear Creek" 60-Foot Truss Bridge (Lump Sum) 1 $275,000 $275,000 $275,000 $275,000 8 County Ditch No. 32 60-Foot Truss Bridge (Lump Sum) 1 $275,000 $275,000 $275,000 $275,000 9 Rest Stop (Concrete Pad, Benches, Waste Receptacle & Bike Rack) (Each) 5 $5,400 $27,000 $27,000 $27,000 10 Erosion Control Blankets Category 3 (Square Yard) 445 $2 $890 $890 $890 11 Turf Establishment- Seeding with Hydroseed(Acre) 16 $1,500 $24,000 $24,000 $24,000 12 Traffic Control Signs (Square feet) 638 $75 $47,850 $47,850 $47,850 13 Gravel Parking Lot for Ten Vehicles (Lump Sum) 1 $18,200 $18,200 $18,200 $18,200 Construction Total $1,824,000 $1,824,000 $0 $1,824,000 Design/Engineering/Const. Admin. $364,000 $364,000 $364,000 Soft Cost Total $364,000 $364,000 $0 $364,000 Total Project $2,188,000 $2,188,000 $0 $2,188,000 Total Percentage 1 0 Non Eligible Expenses Item Details $0 $0 $0 Non -Eligible Total $0 Grand Total $2,188,000 NOTES: 1. Assumes silt fence length equal to 1/2 of one side of trail, average. 2. Assumes 10 feet of bioroll required every 50 feet of ditch cleaning and 20 feet at each culvert replacement. P. Assumes common excavation is required for 6" depth x 11' width x trail length (57763). 4. Assumes 3" topsoil depth x 4' width (2' on each side of trail) x trail length (57763). 5. Assumes ditch cleaning will be needed along segments of trail corridor equal to one -quarter the total length of trail. 6. N/A: 78,900 lin. ft. of trail from Ranch Ave (STA 101) in Hutchinson to Babcock Avenue / CR 1 (STA 890) in Lester Prairie, 10 feet wide. 7. Assumes two pedestrian ramps are required for all seven paved roadway intersections. 8. Figure includes estimated cost for a 60-foot long prefabricated truss bridge with concrete abutments. 9. Assumes five rest stops along trail between Ranch Ave. and Babcock Ave. 10. Assumes erosion control blankets are required for a 20'x50' area around each bridge abutment (2 bridges, 4 abutments). 11. Assumes turf seeding is required along entire length of trail corridor at a 12 foot width (6 feet on each side of trail). 12. Assumes 58 SF signage per intersection. Includes all 11 intersections in corridor. Quantity based on typical regional trail crossing layout. 13. Assumes 64' x 50' gravel parking lot for ten vehicles with 12" deep Class 5 surface. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of MnDOT Temporary Permit to Construct - TH15/Main Reconstruction Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the attached information, MnDOT formally requests that the City sign a Temporary Permit to Construct document relative to a small triangular area (25 square feet) within the southwest corner of the City's Library Square Park property. Please note that the utilization of this area is necessary to properly construct sidewalk improvements during the upcoming TH15/Main Reconstruction project. BOARD ACTION REQUESTED: Approval of Temporary Permit to Construct for Governmental Entities Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DEPARTMENT OF TRANSPORTATION Minnesota Department of Transportation DISTRICT 8 Right of Way Office Tel: 320-231-5195 2505 Transportation Rd Willmar, MN 56201 January 10, 2019 City of Hutchinson Attn: Kent Exner, P. E. 111 Hassan St SE Hutchinson City Hall Hutchinson, MN 55350-2522 Re: Early Notification of Acquisition State Project #: 4304-53RW Control Section #: 4304 (15=151) 902 County: McLeod Parcel: 20 Dear Hutchinson: RECEIVED JAN 14 2019 City of Hutchinson Engineering Department Sent via Certified Mail This letter is to notify you of an impending construction project by the Minnesota Department of Transportation (MnDOT) along Highway 15 in McLeod County. The purpose of this project is to make improvements to our state highway system that will better serve the needs of the traveling public. This proposed project may involve some of your property. I, Deb Dudley, (MnDOT Real Estate Representative), may be contacting you, in the near future, to explain the project in greater detail, answer your questions regarding the property acquisition process, and obtain information regarding your ownership in the property near this project. For your use and information, we have enclosed a booklet entitled "Guidebook for Property Owners". This booklet outlines the property acquisition process and provides answers to some of the more frequently asked questions. We sincerely appreciate your time and cooperation in this important matter. If you have any questions, concerns, or want the opportunity set up a meeting to discuss the details of this project, please contact me at 320-214-6376. Sincerely, i` Deborah Dudley Real Estate Representative Cc: Project File An Equal Opportunity Employer Date: DEPARTMENT OF TRANSPORTATION 5/28/201 City of Hutchinson 111 Hassan St SE Hutchinson City Hall Hutchinson, MN 553502522 4�tj,_ Vmt EKner State Project #: 4304-53RW Control Section #: 4304 (15=151) 902 Project Job #: TRW231662 County: McLeod Parcel: 20 - City Of Hutchinson Property Address: 50 Hassan St SE, Hutchinson, MN 55350 395 John Ireland Boulevard Saint Paul, MN 55155 El VE MAY 3 1 2019 C^ty of Hutchins 9ineerin 9 t On nei'artmen Please sign and date the enclosed letter and mail back to MnDOT in the pre -postage Envelope, enclosed. Any questions, please call me at 320-214-6376 or email me at Deborah.dudley@state.mn.us. Sincerely, Eff I Z M / I Deborah Dudley Real Estate Representative MnDOT District 8 320-214-6376 An Equal Opportunity Employer TEMPORARY PERMIT TO CONSTRUCT FOR GOVERNMENTAL ENTITIES Dated: May 28, 2019 C.S. 4304 (15=151) 902 Parcel 20 County of McLeod The State of Minnesota, by its Commissioner of Transportation, has established and designated the route of Trunk Highway No. 15 in McLeod County, Minnesota. It is necessary that the State of Minnesota use for highway purposes real property situated in McLeod County, Minnesota, described as follows: South Half, Hutchinson tract between BLKS 7 & 8 (library & park), Orange area of 25 square feet, referenced on the enclosed Layout Sketch of parcel 20. The undersigned, having an interest in the above described real property, understand that they are not required to surrender possession of the property without just compensation and are not required to surrender lawfully occupied real property without at least 90 days notice. By signing this Permit, the undersigned waives these rights and grants to the State of Minnesota the immediate right to enter the above described property to construct, maintain, and operate the Trunk Highway. This Permit will be in effect upon acceptance and expire once construction has been completed. Qq, i � � cat rce, ` S Ktit A ZO a,- � Si Date DEPARTMENT OF TRANSPORTATION Control Section: 4304 (15=151) 902 State Project: 4304-53RW Owner: City Of Hutchinson VA a C m AY W V— ' T. R. C. AR. 20 County: McLeod Parcel Number: 20 Sheet 1 of 1 Scale 1 inch = 75 ft. TH 15 Afl; CS 4304 (15=151) 902 SP 4304-53RW TOWNSITE OF HUTCHINSON SOUTH HALF PARCEL OWNER TEMPORARY PERMANENT NUMBER BLOCK LOT RIGHT TO CONSTRUCT R/W SQ. FEET I EXPIRES INTEREST 20 CITY OF HUTCHINSON 12-01-2022 NONE Layout sketch by Michael Ree Created on November 21, 2018 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Out -of -State Travel Request for Kent Exner - National LTAP Conference Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Requesting approval of out-of-state travel request for Kent Exner to attend the 2019 National Local Technical Assistance (LTAP) Program in Stowe, Vermont, during August 11 - 15, 2019. Due to Kent E. being a designated member of the Minnesota Local Road Research Board (LRRB), there will be no travel and associated costs to the City. Also, vacation/compensatory time will be utilized during this travel timeframe by the involved employee. BOARD ACTION REQUESTED: Approval of Travel Request Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Out of State Travel Request for City Administrator Matt Jaunich Department: Administration LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: City Administrator Matt Jaunich is seeking approval to attend the 2019 ICMA Annual Conference in Nashville from October 20-23. It's the worlds largest conference for local government management professionals. This will be Matt's first time attending the conference. The deadline to register at the best value rate is by August 8. The estimated cost of the event is as follows: Flights -- $300-450 Conference Costs -- $720 Hotel Costs -- $700-$800 Travel/Meals -- $50-100 Total: -- $1,800 - $2,000 BOARD ACTION REQUESTED: Approval of Out of State Travel Request for city administrator Matt Jaunich to attend the 2019 ICMA Annual Conference in Nashville, TN. Fiscal Impact: $ 2,000.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Premliminary and Final Plat Coop Subdivision Department: Planning LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a preliminary and final plat for the Coop Subdivision, which was previously part of the Hutchinson Industrial Corporation Plat. The preliminary and final plat consists of one lot. The purpose of the plat is to combine several lots into one lot and have frontage and an access to the Highway 7 Service Road. The applicant spoke on behalf of the request at the meeting. Nobody else from the public spoke. The Planning Commission asked if access would be allowed through the site to the HTI property and told they would not be allowed access through. There were no other questions. The Planning Commission unanimously recommended approval of the preliminary and final plats. BOARD ACTION REQUESTED: Approve resolution for approval of preliminary and final plats. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15078 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELINHNARY AND FINAL PLAT FOR COOP SUBDIVISION LOCATED AT 477, 479 AND 481 HWY 7 E. FACTS 1. DaLado, LLC is the owner of the lots located at 477, 479 and 481 Hwy 7 E; and, 2. The subject property is legally described as: 477 Hwy 7 E: The East 24.00 feet, as measured along the north and south lines, of that part of Lot Eleven 11 of Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West, on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at a point in the centerline of State Trunk Highway No. 7 and 66 feet East of the southwest corner of said Lot 11; thence East along said centerline 132 feet; thence North 187 feet; thence West 132 feet; thence South 187 feet to the place of beginning, Hutchinson, MN 479 Hwy 7 E: That part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 197.16 feet to the point of beginning of the tract to be described; thence continuing South 00 degrees 14 minutes 00 seconds East 193.44 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 second East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 7.93 feet along the south line of said Lot 1; thence on a bearing of North 124.62 feet; thence South 89 degrees 14 minutes 00 seconds East 120.00 feet to the east line of said Lot 1; thence on a bearing of North 182.13 feet; thence South 89 degrees 49 minutes 26 seconds West 326.05 feet to the point of beginning. Containing 1.51 acres. Subject to an easement for ingress and egress as described below. Subject to other easements, restrictions or reservations of record, if any. DOC# A-273082 An easement for ingress and egress over and across that part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 390.60 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 seconds East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; Findings of Fact - Resolution # 15078 Coop Subdivision Preliminary and Final Plat Page 2 thence North 86 degrees 14 minutes 20 seconds East 5.61 feet to the point of beginning of the easement to be described; thence North 03 degrees 09 minutes 23 seconds West 120.57 feet; thence North 12 degrees 19 minutes 41 seconds East 96.29 feet; thence North 06 degrees 29 minutes 41 seconds East 47.59 feet; thence North 01 degrees 087 minutes 51 seconds East 43.25 feet; thence North 86 degrees 12 minutes 03 seconds East 22.01 feet; thence South 01 degree 08 minutes 51 seconds West 44.79 feet; thence South 06 degrees 29 minutes 41 seconds West 49.74 feet; thence South 12 degrees 19 minutes 41 seconds West 88.32 feet; thence North 89 degrees 14 minutes 00 seconds West 14.48 feet; thence on a bearing of South 124.62 feet to the south line of said Lot 1; thence South 86 degrees 14 minutes 20 seconds West 2.32 feet to the point of beginning. Also Easement Doc# A-431384 recorded 07/21/2017. 481 Hwy 7 E: That part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 875.30 feet to the point of beginning of the tract to be described; thence continuing South 00 degrees 08 minutes 00 seconds West 20.70 feet along the west line of said Lot 1; thence South 00 degrees 14 minutes 00 seconds East 197.16 feet along the west line of said Lot 1; thence North 89 degrees 49 minutes 26 seconds East 326.05 feet to the east line of said Lot 1; thence on a bearing of North 217.86 feet; thence South 89 degrees 49 minutes 26 seconds West 326.80 feet to the point of beginning. Containing 1.63 acres. Together with an easement for ingress and egress as described below. An easement for ingress and egress over and across that part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 390.60 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 seconds East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 5.61 feet to the point of beginning of the easement to be described; thence North 03 degrees 09 minutes 23 seconds West 120.57 feet; thence North 12 degrees 19 minutes 41 seconds East 96.29 feet; thence North 06 degrees 29 minutes 41 seconds East 47.59 feet; thence North 01 degrees 087 minutes 51 seconds East 43.25 feet; thence North 86 degrees 12 minutes 03 seconds East 22.01 feet; thence South 01 degree 08 minutes 51 seconds West 44.79 feet; thence South 06 degrees 29 minutes 41 seconds West 49.74 feet; thence South 12 degrees 19 minutes 41 seconds West 88.32 feet; thence North 89 degrees 14 minutes 00 seconds West 14.48 feet; thence on a bearing of South 124.62 feet to the south line of said Lot 1; thence South 86 degrees 14 minutes 20 seconds West 2.32 feet to the point of beginning. Containing 0.11 acres. DOC# A-283677 3. DaLado, LLC has applied for a 1 lot preliminary and final plat, located at 477, 479 and 481 Hwy 7 E, Hutchinson, MN, to be known as Coop Subdivision. Findings of Fact — Resolution # 15078 Coop Subdivision Preliminary and Final Plat Page 3 4. The Planning Commission met on July 16, 2019 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. Formal civil engineering plans need to be submitted to the City for review and approval of improvements within the public right-of-way and on private property. b. Drainage must go south into the drainage system on the Highway 7 Service Road. c. All utilities located on -site are considered private and are the responsibility of the property owner. d. Applicant should ensure all utility services are contained within an easement. e. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. f. Building permits will not be issued until the plat is recorded. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on July 23, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Coop Subdivision subject to the following findings and conditions: a. Formal civil engineering plans need to be submitted to the City for review and approval of improvements within the public right-of-way and on private property. b. Drainage must go south into the drainage system on the Highway 7 Service Road. c. All utilities located on -site are considered private and are the responsibility of the property owner. d. Applicant should ensure all utility services are contained within an easement. e. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. f. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary and final plat for Coop Subdivision are approved. Adopted by the City Council this 23rd day of July, 2019. ATTEST: Findings of Fact — Resolution # 15078 Coop Subdivision Preliminary and Final Plat Page 4 Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: July 11, 2019 for July 16, 2019, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT AND REZONING OF COOP SUBDIVISION Applicant: DeLado, LLC PRELINUNARY AND FINAL PLAT AND REZONING OF COOP SUBDIVISION Brief Description The applicant has submitted a preliminary and final plat and rezoning for the Coop Subdivision, which was previously part of the Hutchinson Industrial Corporation Plat. The preliminary and final plat consists of one lot. The purpose of the plat is to combine several lots into one lot and have frontage and an access to the Highway 7 Service Road. The rezoning is just for a small portion of the property near the service road that had been zoned R-2. * Indicates property described in this notice A 481 �6 �f 1 9 HWY 7 E 9" �L� Preliminary and Final Plat/Rezoning Coop Subdivision Planning Commission — 7-16-19 Page 2 GENERAL INFORMATION Existing Zoning: I-1 for vast majority. R-2 for small area near service road. Property Location: 477, 479, 481, 483 Hwy 7 East Lot Size: 3.25 Acres Existing Land Use: Storage/warehouse buildings Adjacent Land Use: Industrial to North and West. Residential to South and East. Adjacent Zoning: R-2 Medium Density Residential to South and East. I-1 Light Industrial District to North and West. Comprehensive Plan: Mixed Use Zoning History: Property had been leased by HTI for many years. Most recently was used as HTI Fab Shop and for boat/RV storage. Applicable Regulations: City Code of Ordinances Sections 153.35—153.51 and 154.173 Transportation: The property is proposed to be accessed off the Highway 7 Service Road to the south of the property. Analysis: The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances. Lot Arran gem ent: The proposed Coop Subdivision preliminary plat contains I block and 1 lot. The lot is 3.25 acres in size. The purpose of the plat is to combine all of the existing lots into one lot and have a dedicated access off the Highway 7 Service Road. Streets and Access: This property has historically been accessed through a narrow easement from the Highway 7 Service Road or from the HTI property to the north. Since HTI is no longer leasing the property, a more permanent solution for access is required. The applicant owns enough property to the south of the buildings, adjacent to the residential properties to construct a more permanent driveway/access point. The new driveway access is proposed to be located between the residential properties at 475 and 485 Hwy 7 East. The applicant will be responsible for all of the access improvements completed for the Highway 7 Service Road that are within the public right-of-way, as well as the improvements made to their site. The applicant is required to submit detailed engineering plans to the City for any improvements made within the public right-of-way, as well as the improvements on private property. Preliminary and Final Plat/Rezoning Coop Subdivision Planning Commission — 7-16-19 Page 3 Utilities and Easements The site is served with water and sewer utilities that come in from the east off East Highland Park Drive NE. It should be noted that the utilities from the street to the building are considered a service and are the responsibility of the property owner. The building that is located on the 479 Hwy 7 East parcel is currently served with water and sewer service. The large warehouse to the north located on 481 Hwy 7 East currently does not have utilities connected and either does the smaller building in the northeast corner of the property. Any utility connections to these buildings would be the responsibility of the property owner. Storm drainage also needs to be accounted for within this plat and as the property changes. Drainage in this area generally goes south and any future improvements should ensure the drainage can get to the catch basin/drainage system within the Highway 7 service road. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Rezoning: The southern thin strip of property approximately 32 feet wide that fronts the Highway 7 Service Road that is zoned R-2. A portion of this strip has been historically used for access through the combination of an easement and the property owners land. The applicant has is asking for a rezoning of this property to I -I since it will serve as the driveway/access point of the development. Staff has no concerns with the rezoning. Recommendation: Staff recommends approval of the preliminary and final plats and rezoning subject to the following conditions. 1. Formal civil engineering plans need to be submitted to the City for review and approval of improvements within the public right-of-way and on private property. 2. Drainage must go south into the drainage system on the Highway 7 Service Road. 3. All utilities located on -site are considered private and are the responsibility of the property owner. 4. Applicant should ensure all utility services are contained within an easement. 5. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 6. Building permits will not be issued until the plat is recorded. 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Mb_doya so. a<_odoar HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Small Cities Development Program Rental Rehab Program Department: HRA LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Jean Ward Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: DEED has approved SCDP Rental Rehab funding for 907 Dale Street Apartments (aka Southdale Apartments) according to the following budget: SCDP Amount Approved $469,751 Other funds $214,286 Estimated Total Project Cost $684,037 In order to begin implementation, the City Council is requested to approve Resolution No. 15080 for the following SCDP Rental Rehab Program documents. The Hutchinson HRA Board has reviewed and approved the following documents and recommends approval by the City Council. 1. HRA Contract to Administer SCDP Rental Rehab Project 2. Procedural Guidelines for the SCDP Rental Rehab Project, SCDP Program Income Reuse Plan, and Section 3 Plan 3. Approval of Execution of SCDP Program Grant Contract CDAP-18-0030-0-FY19 BOARD ACTION REQUESTED: Approval of Resolution No. 15080 Fiscal Impact: Funding Source: SCDP Funds FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15080 APPROVAL AND AGREEMENT TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE HUTCHINSON HRA FOR THE SCDP RENTAL REHAB PROJECT CDAP-18- 0030-0-FY19 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) AND APPROVAL OF PROCEDURAL GUIDELINES, PROGRAM INCOME REUSE PLAN, AND SECTON 3 PLAN FOR THE SCDP RENTAL REHAB PROJECT 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) CDAP-18-0030-0-FY19 AND APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT CONTRACT FOR RENTAL REHAB PROJECT 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) CDAP-18-0030-0-FY 19 WHEREAS, the Housing and Redevelopment Authority in and for the City of Hutchinson, Minnesota (HRA) submitted a SCDP Rental Rehab application for 907 Dale Street Apartments (aka Southdale Apartments) on behalf of the City of Hutchinson, Minnesota; and WHEREAS, the 907 Dale Street Apartment Rental Rehabilitation Project has been approved for funding via the Small Cities Development Program administered by the Minnesota Department of Employment and Economic Development. NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota hereby approves the Administrative Contract with the Hutchinson HRA to administer the SCDP 907 Dale Street Rental Rehabilitation project; BE IT FURTHER RESOLVED, that the Rental Rehab Procedural Guidelines for the SCDP 907 Dale Street Apartments project be approved, and BE IT FURTHER RESOLVED, that the Small Cities Development Program (SCDP) Income Reuse Plan be approved, and BE IT FURTHER RESOLVED, that the City of Hutchinson Section 3 Plan for the Small Cities Development Program 9 CDAP-18-0030-0-FY19 be approved, and BE IT FURTHER RESOLVED, that the City of Hutchinson approves execution of the Small Cities Development Program Grant Contract CDAP-14-0043-0-FY15. Adopted by the City Council this 23rd day of July 2019. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor RESOLUTION NO. 15080 APPROVAL AND AGREEMENT TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE HUTCHINSON HRA FOR THE SCDP RENTAL REHAB PROJECT CDAP-18- 0030-O-FY19 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) AND APPROVAL OF PROCEDURAL GUIDELINES, PROGRAM INCOME REUSE PLAN, AND SECTON 3 PLAN FOR THE SCDP RENTAL REHAB PROJECT 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) CDAP-18-0030-0-FY19 AND APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT CONTRACT FOR RENTAL REHAB PROJECT 907 DALE STREET APARTMENTS (AKA SOUTHDALE APARTMENTS) CDAP-18-0030-0-FY19 WHEREAS, the Housing and Redevelopment Authority in and for the City of Hutchinson, Minnesota (HRA) submitted a SCDP Rental Rehab application for 907 Dale Street Apartments (aka Southdale Apartments) on behalf of the City of Hutchinson, Minnesota; and WHEREAS, the 907 Dale Street Apartment Rental Rehabilitation Project has been approved for funding via the Small Cities Development Program administered by the Minnesota Department of Employment and Economic Development. NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota hereby approves the Administrative Contract with the Hutchinson HRA to administer the SCDP 907 Dale Street Rental Rehabilitation project; BE IT FURTHER RESOLVED, that the Rental Rehab Procedural Guidelines for the SCDP 907 Dale Street Apartments project be approved, and BE IT FURTHER RESOLVED, that the Small Cities Development Program (SCDP) Income Reuse Plan be approved, and BE IT FURTHER RESOLVED, that the City of Hutchinson Section 3 Plan for the Small Cities Development Program # CDAP-I8-0030-0-FY19 be approved, and BE IT FURTHER RESOLVED, that the City of Hutchinson approves execution of the Small Cities Development Program Grant Contract CDAP-18-0030-O-FY19. Adopted by the City Council this 23rd day of July 2019. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor ADMINISTRATIVE CONTRACT BY AND BETWEEN CITY OF HUTCHINSON, MINNESOTA AND HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HUTCHINSON THIS CONTRACT for Administrative Services is between the City of Hutchinson, MN hereinafter referred to as the "City" and the Housing and Redevelopment Authority In and For the City of Hutchinson, Minnesota, hereinafter referred to as the "HRA". WITNESSETH: In consideration of the mutual convenience and agreements contained herein, the City and the HRA agree as follows: L This contract will commence on July 23, 2019 and will continue until terminated by either party according to Paragraph XVII. IL The HRA agrees to act as the administrative agent for the City of Hutchinson to implement the City's Rental Rehab Program for the Downtown Neighborhood funded through the Small Cities Development Program, CDAP-18-0030-0-FY19. In addition, all program income/generated income from all Housing SCDP programs will be administered by the HRA. III. The HRA will receive financial reimbursement from the administrative fees associated with the grant from the City of Hutchinson's Small Cities Development Program funds and other funding sources. IV. As the administering agent for the above described grant, the HRA agrees to perform all tasks enumerated below in a manner which will meet or exceed the terms and conditions imposed upon the City in the Small Cities Development Program Grant Agreement effective date May 24, 2019, copies of which are attached as Exhibit A. A. Citizen Participation. Comply with all State and Federal participation requirements. B. Compliance with Federal Regulations. Ensure that the following Federal acts or regulations are complied with: Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 2. Title VIII of the Civil Rights Acts of 1968 (P.L. 90-284), known as the Fair Housing Act of 1968, stating that it is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discrimination in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including in any way Page 1 of 5 making unavailable or denying a dwelling to any person because of race color, religion, sex or national origin. C. Project Planning. Coordinate the preparation of program guidelines, contacts, budgets, and other agreements in a manner consistent with applicable State and Federal laws and regulations for all project activities. D. Implementation. The HRA will implement programs authorized under the Small Cities Development Program Grant within the respective limitations of the grant monies provided and/or in accordance with State and Federal requirements. Rental Rehabilitation Financing: Develop procedural guidelines for rental rehabilitation and implement them in accordance with Federal and State Standards. This would include, but not be limited, to determination of eligibility, and coordination with rental housing partners; i.e., lenders, contractors, renters, and rental property owners. E. Coordination of other funding sources for the project. The HRA will coordinate other applicable programs for the project such as, but not limited to, Greater MN Housing Fund, Program income funds, and owner match funds. F. Compliance with Equal Opportunity Regulations. Ensure that compliance with Section 3 of the Housing and Urban Development Act of 1968, Federal Equal Employment Opportunity Act and Executive Orders, and Civil Rights Acts of 1964 is maintained. Also responsible for all Fair Housing and Equal Opportunity recordkeeping requirements by the State of Minnesota. G. Financial Recordkeeping and Control. Keep complete and accurate records of all claims and disbursements in accordance with the following procedures: The HRA will examine each claim and verify that the work has been done and/or materials actually provided for the project. 2. Requisitions for the checks will be prepared by the HRA and submitted to the City Finance Director for payment. 3. The City will issue all checks. 4. The HRA will submit a voucher and supporting documentation to the City Finance Director for review who will obtain proper signatures and submit requisitions to the State. H. SCDP Reports to DEED Progress Reports will be prepared by the HRA and submitted annually by October 15th. Page 2 of 5 2. A-133 City of Hutchinson Audit reports will be submitted by the Finance Director each year when total Federal Funding exceeds $750,000.00. V. The City and HRA mutually agree that a mortgage shall be executed in the name of the City of Hutchinson as mortgagee for each loan of monies provided under the Small Cities Development Program to rental property owners for the purpose of rental rehabilitation. In regard to such mortgages and assignments, the HRA shall prepare all documents and obtain all necessary signatures required for proper execution of such documents and file a secured interest with the McLeod County Recorder's Office. VI. For the purpose of this contract, the HRA shall be deemed an independent contractor and not an employee of the City. Any and all employees of the HRA or other persons who engages in the performance of any work or services required by the HRA under this contract, shall not be considered employees of the City and any and all claims that may or might arise on be half of said employees or other persons as a consequence of any act or admission on the part of said employees or the HRA shall in no way be the obligation or responsibility of the City. VIL The HRA will subcontract with the City of Hutchinson Building Department to provide inspections, work write-ups, and construction oversight in the implementation of the grant program. The HRA will subcontract with other vendors for lead inspections or lead assessment and clearances. VIIL The HRA specifically agrees to comply with the requirements of 24 CFR 135.20 and to provide such copies of said regulations as may be necessary for the information of parties to contracts as required to contain the Section III clause as set forth in 24 CFR 135.20. IX. Any alteration, variation, modification, or waiver of the provisions of this contract shall be valid only after is has been provided in writing, duly signed by both parties, and attached to the original of this contract. X. The waiver of any of the rights and/or remedies arising under the terms of this contract on any occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of this agreement are cumulative and not mutually exclusive. XI. This contact shall constitute the entire agreement between the parties and shall supersede all prior or written negotiations. XIL The City shall have full access to all records relating to the performance of this agreement. XIIL In performing the provisions of this contract, the HRA agrees to comply with all Federal, State, or local laws all applicable rules, regulations, or standards established by any agency of such governmental units which are now or hereafter promulgated. Page 3 of 5 XIV. In consideration of the prompt and efficient carrying out of the above, the City agrees to reimburse the HRA, for project administration related costs in carrying out the above activities up to an amount not to exceed the maximum allowable as specified by the State of Minnesota, Department of Employment and Economic Development, Community Development Division. During the term of the contract, said monies are to come solely from the Administration funds totally available for the administration for the City of Hutchinson's Small Cities Development Program, Downtown Rental Rehabilitation Project. For the purposes of this contract, project administration related costs are defined as follows: A. Approved project administration fee is 15% of SCDP funds and Program Income funds. This fee will cover project administration duties including, but not limited to, applicant and loan file, HQS inspection, work write-ups, construction inspection fees, bid solicitation, contract administration, draw requests, and renter certifications. Lead inspection and lead clearance tests are included in the project loan costs. After close out of the grant, project administration fees to administer the rehab revolving loan fund, may be amended by revising the fee schedule on a yearly basis. XV. Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any Federal or State laws or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect. XVL ANTITRUST. Contractor (HRA) hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIL The City reserves the right to terminate this contract if the HRA inexcusably fails to perform any of the provisions hereof. Such termination shall occur thirty (30) days after receipt by the HRA of written notice specifying the grounds thereof, unless, prior to that date, the HRA has cured the alleged non-performance of the provisions of this contract. The HRA may terminate this contract within thirty (30) days written notice. IN WITNESS WHERE OF, the parties here to have caused this contract to be duly executed. IM CITY OF HUTCHINSON MAYOR, CITY OF HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY IN & FOR THE CITY OF HUTCHINSON, MN HRA CHAIRPERSON Page 4 of 5 ATTEST: CITY ADMINISTRATOR HRA EXECUTIVE DIRECTOR G:/HRA/DTED & SCDP Programs/2015 SCDP/Implementation Documents/City-BRA ADMIN CONTRACT Page 5 of 5 CITY OF HUTCHINSON SMALL CITIES DEVELOPMENT PROGRAM (SCDP) CITY OF HUTCHINSON RENTAL REHABILAITION PROGRAM - PROCEDURAL GUIDELINES — The City of Hutchinson through the City of Hutchinson Rental Rehab program will provide assistance to eligible applicants for the rehabilitation of properties utilizing Small Cities Development Program funds. The methods of program distribution and eligibility criteria are incorporated in this procedural guide. No person or business will be denied participation in the rehabilitation program due to their race, color, creed, religion, national origin, sex, marital status, reliance on public assistance, age, disability, or familial status. The Hutchinson Housing and Redevelopment Authority, on behalf of the City of Hutchinson, has been appointed Project Administrator. A. PROGRAM OBJECTIVES 1. FEDERAL OBJECTIVE: The primary impact of this program is to create suitable and affordable residential rental units to low and moderate income households. 2. SECONDARY IMPACTS: The secondary objective is to provide financial assistance to residential rental property owners to make necessary repairs to their existing rental properties. B. PROGRAM ADMINISTRATION 1. GENERAL ADMINISTRATOR: The City of Hutchinson is contracting with the Hutchinson Housing & Redevelopment Authority (HRA) for administration of the program. The Hutchinson HRA is responsible for all phases of the administration of this Small Cities Development single purpose program. The City of Hutchinson will be the Fiscal Agent and responsible for all financial reports. The Hutchinson HRA will have principle responsibility for completion of the Environmental Assessment and development/submission of all required policies and procedures prior to commencement of program delivery. The Hutchinson HRA will submit the annual reports to DEED. 2. REHAB STAFF: The Hutchinson HRA is responsible overall for program delivery including: determination of household eligibility, application completion and loan approval, and rehab loan administration. The Hutchinson HRA has a contract with the City of Hutchinson Building Department for HQS inspection services, work write-ups, rehab project interim and final inspections. The Hutchinson HRA also has a contract with Scarcely LTD Property Services for lead inspections or lead assessments and lead clearance tests. 3. FEDERAL COMPLIANCE: The City and the Hutchinson HRA will share responsibility to comply with Federal Regulations regarding the implementation and administration of this Small Cities Development Project. 4. DATA PRIVACY: Information on program Applicants shall be gathered and released in accordance with the Minnesota Data Practices Act. All information including names, addresses, and the amount of assistance received are considered public data under the Minnesota Data Practices Act. Any other information provided to the program is considered private data. Private data may be released to the following agencies or organizations: City Council of Hutchinson, City of Hutchinson auditors, the Hutchinson HRA, Minnesota Housing Finance Agency, Greater Minnesota Housing Fund, Rural Development, SWMNHSP, Lending Institutions and other matching fund agencies, DEED, and HUD. Private data cannot be released to anyone else unless a consent form is completed granting permission. 5. EVIDENCE OF FRAUD: Any administering party participating in the Program shall refer evidence of fraud, misrepresentation, collusion or other misconduct on the part of the Applicant or contractors in connection with the operation of the Program to the State of Minnesota Attorney General for investigation and possible legal action. C. CONFLICT OF INTEREST 1. GENERAL CONDITIONS: No current or member within the last twelve months of the governing body of the locality and no official, employee, or agent of the local government, nor the Hutchinson HRA, who exercises policy decision -making function or responsibilities in connection with the planning and implementation of the program shall directly or indirectly benefit from this program with the following exception: The authority may make a grant or loan from these funds to a member of the local governing body or public officer of the authority who applies, if the public officer first discloses, as part of the official minutes of a meeting of the authority, that the public officer has applied for the funds, the public officer abstains from voting on the public officer's application and that the City Attorney and DEED have approved an exception to the conflict of interest rules. This prohibition shall continue for one year after an individual's relationship with the Local Government or the Hutchinson HRA ceases. Specific prohibitions are as follows: a. Program Participation: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall accrue direct or indirect program benefits. b. Contractual Relationships: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall obtain direct or indirect interest in any contract, subcontract, or agreement in any activity in this program that provides financial compensation for services. c. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which a spouse, minor child or business partner may have personal or financial interest. 2. DETERMINATION OF CONFLICT OF INTEREST: When questions arise or a situation is unclear an initial Opinion of Conflict of Interest shall be sought from the City Attorney. That Attorney's Opinion will utilize the Conflict of Interest Worksheet (Appendix A) attached to these guidelines and will outline areas that the situation is within or outside applicable Federal Regulations 24 CFR 570, Uniform Administration Requirements and State Statutes 412.311 or 471-87 through 471.89. The Attorney's Opinion shall be forwarded to DEED Staff, and at DEED's discretion, shall be forwarded to the Minnesota Attorney General for the State's Legal Opinion. D. INCOME ELIGIBILITY Tenant income limits defined below in E8, Occupancy Standards. E. ELIGIBLE PROPERTIES 1. SUBSTANDARD RESIDENTIAL RENTAL PROPERTY: The property must be determined feasible both structurally and financially after all eligible assistance is calculated. The work required to correct any lead -based paint hazards will be considered in the suitable for rehabilitation determination. The suitability will be determined by the Housing Inspector and/or the Project Director. Residential rental units must be determined to meet one of the following classifications in order to be eligible for assistance under this SCDP Housing Rehabilitation Program: a. The residential unit does not meet HUD's Section 8 Housing Quality Standards. b. The residential unit does not meet applicable Fire Code, Occupancy Codes, National Electrical Code, Uniform Mechanical and Plumbing Codes, and current local building codes (latest City adopted International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances). c. The residential unit contains health and safety hazards. d. The residential unit lacks safe, reliable water supply or sanitary wastewater disposal. e. The residential unit does not meet Minnesota Energy Efficiency Standards. f. The residential unit fails to provide suitable shelter in some other obvious and apparent manner. 2. Rehabilitation is not remodeling. Remodeling is for convenience or cosmetic purposes. Rehabilitation deals with, in order of priority: (1) health issues and safety issues, including identified lead hazards; and (2) energy conservation, as well as certain long-term preservation of structures such as siding, roofs and foundations. Certain types of rehabilitation can be viewed as lack of maintenance or deferred maintenance. Other types of rehabilitation needs can be viewed as items that wear out or need replacements because of obsolescence. Rehabilitable Building: A building is suitable for rehabilitation when it is structurally sound. To be rehabilitable, a building should be vertically plumb within three degrees and shall have no significant rot on the majority of the floor joists, studs or rafters that are weight bearing. Foundations and basement walls shall not be deteriorated to the extent or so out of alignment that they do not adequately support the building and cannot be corrected without complete replacement. Any proposed rehab/modifications to a pre -manufactured home will need prior approval by the manufacturer. The property must comply with local standards and meet HQS after completion of the rehab work. If the funding sources will be inadequate for the home to meet HQS, the home will be deemed unsuitable for rehab. 3. ELIGIBLE STRUCTURES: The following structures, within the target area, will be eligible to receive assistance through this residential rental rehabilitation program: a. Single family detached rental units. b. Single unit residential rental with commercial units attached c. Duplex residential rental units d. Multi -family residential rental with commercial units attached e. Multi -family residential rental units 4. NUISANCE STANDARD: The property where the house resides must conform to all local nuisance standards (weeds, junk, etc.). The exception would be items proposed for rehabilitation being alleviated through the program. 5. TARGET AREA: See attached target area map. 6. OWNERSHIP REQUIREMENTS: The following requirements must be met relating to ownership and the execution of the repayment agreement: a. Fee Simple Absolute: All owners named by deed, and if applicable their spouses, must execute the repayment agreement prior to the commencement of work. b. Contract for Deed, Life Estate, a Trust, or a Property with a Reverse Mortgage: Are not eligible for the City of Hutchinson Rental Rehab Program. SCDP loan agreements must be repaid if owner takes out a reverse mortgage on the property during term of grant. c. Other Estates: Other ownership relationships will be determined on a case by case basis. 7. PRIOR SCDP FUNDING RECIPIENT: Properties that have been rehabilitated with SCDP funds prior to the current application may only be eligible for additional SCDP funds under the following conditions: a. Five full years have lapsed since the completion of the last rehabilitation project under the SCDP Program. b. The property currently contains a very serious health and safety deficiency (e.g. non- functioning furnace, mold, structural damage). This deficiency must be verified prior to application by a qualified third party (e.g. City Building Official). 8. OCCUPANCY STANDARDS: The property to be rehabilitated shall be occupied by low to moderate income (80% AMI annually set by HUD) in 5 1 % of the units, 50% in the case of a duplex. If the duplex is owner occupied, both the tenant and the owner must be low to moderate income. Failure to meet occupancy standards will result in denial of application. The property shall be used for residential rental property and shall be classified as such by the county assessor office. Rental residents must disclose their income on an annual basis. When a new resident moves in the owner is responsible for notifying the HRA and having the new tenant fill out the appropriate reporting forms. 9. OWNER'S INSURANCE: The applicant must carry current hazard insurance both at the time of the application and through the term of loan with a minimum coverage equal to all liens held against the property. Where the applicant does not have said insurance at the time of application, the applicant will be issued a Temporary Denial and the application will be placed on hold until insurance can be secured. No SCDP funds will be held for the applicant while payments are delinquent. 10. TAX DELINQUENCY: Applicants must be current with property tax payments and assessments. Verification must be provided in the file. Where payments are not current, at the time of application, the applicant will be issued a Temporary Denial and the application will be placed on hold until payments are paid current. No SCDP funds will be held for the applicant while payments are delinquent. There should be no tax liens or past -due assessments or judgments on the property. 4 11. DEFAULT AND BANKRUPTCY: Applicants shall not be eligible to receive SCDP funding if the property to be rehabilitated is in default under its current home mortgage, contract for deed or comparable real estate obligation. An applicant will be ineligible to receive assistance through this rental rehabilitation program if the applicant is currently involved in bankruptcy proceedings. 12. FLOOD PLAIN: No property located within the 100 year flood plain will be rehabilitated under this program. 13. RENTAL REGISTRATION: Required by local city ordinance, all units applying for SCDP funds must maintain current registration of rental units. F. PROJECT FUNDING 1. MAXIMUM FINANCING: The maximum SCDP loan amount extended to any applicant shall not exceed: a. $10,000/Unit for apartments above the EDA) b. $15,000/Unit for duplex-2 units c. $12,500 for 3+ unit buildings d. $24,999/Single family rental house business (additional funds may be available through If the total cost of repairs exceeds the maximum SCDP loan limits, the applicant will be responsible to secure additional financing beyond the required matching leverage amount for the applicant's income. If the applicant is unable to secure the necessary funding, then the scope of the project will be reduced in a manner that is consistent with funding regulations and adopted housing standards. 2. FUNDING PER APPLICANT: The SCDP funds will be limited on a first come first serve basis in each category (i.e. single family, duplex/2units or 3+ unit complexes). Applicants owning more than one property, regardless of the number of units, may not receive an SCDP loan for more than one property for ninety days after the rental rehab project is implemented. After such time the HRA may elect to allow current grant awardees to apply for additional SCDP funds for other rental properties owned by applicant on a first come first served basis. 3. MIXED USE COMMERCIAL/RESIDENTIAL RENTAL: Where SCDP loans are granted for rehabilitation of residential rental units with a connected commercial structure, funds may only be used for 1) rehabilitation of the structural components of the eligible unit(s) and 2) the internal components of the eligible unit(s) portion of the residential rental unit(s). Funds may not be used for the rehabilitation on the internal/external components of the commercial portion of the building. Funds may be used on the commercial portion if the internal/external components directly affect the eligible improvement of the residential rental unit(s). This determination will be made by the Rehab Staff during inspection of the unit(s). Eligible improvements will be limited to only repairing areas directly affecting the residential rental portion of the property. 4. FINANCING TERMS: The City of Hutchinson Rental Rehabilitation Program financing will consist of: a. Deferred Loans: A 0% deferred loan will be defined as a loan without interest or periodic payments which must be repaid in the event the improved property is sold, transferred, conveyed, ceases to be classified as non-residential property by the county assessor, or tenant failure to meet the required low -moderate income guidelines as defined for this program. 20% depreciation each year during the term of the loan if the tenant incomes & rents meet the program requirements. The Deferred Loan must only be used for SCDP eligible repairs as determined by the Rehab Staff and SCDP Rental Rehabilitation Program guidelines. The Deferred Loan will only be applied toward 70% of SCDP eligible repairs not exceed: o $10,000/Unit for apartments above business (additional funds may be available through the EDA) o $15,000/Unit for duplex-2 units o $12,500 for 3+ unit buildings o $24,999/Single family rental house The Deferred Loan is Non -Assumable. b. Leverage Funds: Shall be any funds used to provide for rehabilitation activities performed at an eligible applicant's rental unit(s) other than the funds provided by the Small Cities Development Program. Leverage Funds must only be used for repairs determined eligible by the Rehab Staff and Leverage Fund Programs. The Leverage Funds will only be applied toward 30% of the total cost of rehabilitation and for eligible rehabilitation costs. All Leverage Funds must be expended first prior to the expense of the Deferred Loan funds unless the Leverage Fund is a loan that is interest bearing and held at a bank. All Leverage Funds must be documented prior to the commitment of Deferred Loan funds. All Leverage Funds must be escrowed with the City of Hutchinson prior to the start of construction. 5. LEVERAGE SOURCES: Leverage may be provided from sources other than private, public or non-profit Lenders as follows: a. Liquid Assets: In some cases owners may wish to use liquid assets for Leverage Funds. When this occurs, owners will be required to turn the funds over to the City of Hutchinson before any Notice to Proceed is sent to a contractor. These funds will be deposited in an escrow account and will be released only after the owner has signed a completion certificate. b. Prior Improvements: No improvement shall be allowed to be counted toward the project or matching funds prior to the date of the fully executed contract for the SCDP project between the City of Hutchinson and DEED. c. Escrow Fund Policy: Proceeds will be held in escrow accounts from all sources, except where prohibited by other lending sources, until the improvement has been completed to the satisfaction of the applicant and the Rehab Staff. These funds cannot be released until the applicant has signed a completion certificate, indicating that they are releasing the funds to the contractor. G. ELIGIBLE IMPROVEMENTS 1. GENERAL CONDITIONS: It is the goal of this rental rehabilitation program to rehabilitate substandard housing to the HUD Housing Quality Standards, Minnesota minimal Energy Efficiency Standards, and where applicable to the local building codes that addresses severe health and safety deficiencies. It will be the primary focus of this rehabilitation program to eliminate health, safety, energy and structural deficiencies in the dwelling units within the target area. In all cases those types of deficiencies will be addressed before any other improvement can be considered. There will be no work funded through the Small Cities Development Program for strictly cosmetic purpose and for which the need described above cannot be documented. 2. ELIGIBLE IMPROVEMENTS: The deficiencies identified and the improvements called out for by the Rehab Staff during the inspection process will meet the following tests: a. Only permanent improvements: Permanent improvements shall be those that include, but are not limited to, alterations, renovations, or repairs upon and in connection with existing rental unit(s), which correct defects and deficiencies in those units, which affect the safety, habitability, structural integrity or energy efficiency of the property. b. The improvements shall only address HUD's Housing Quality Standards, minimal Minnesota Energy Efficiency Standards and applicable Building Codes (current City adopted International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances). c. The structure shall be livable, safe, structurally sound and habitable. 3. PRIORITY IMPROVEMENTS: Shall be defined as improvements that are mandatory and must be completed before other types of repairs are considered. Those repairs include, but are not limited to the following: a. Fire Code, National Electrical Code, Uniform Plumbing Code and Mechanical Code, and the current City adopted International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances, violations affecting health and safety. b. Elimination of Lead Based Paint Hazards and Asbestos. c. Repairs affecting the structural integrity of the building. d. Modifications to make the home accessible to handicapped members of the household (Section 504). Handicaps must be medically documented. 4. FUNDING PROHIBITIONS: Improvements that are largely cosmetic or do not improve housing systems are generally ineligible. Specifically, the following activities are examples of some ineligible repairs: a. Detached garages, garage door openers, or any out -buildings (unless elements of the structure have been identified as a hazard in a lead -based paint risk assessment). b. Fireplaces, central air-conditioning units, water softeners, or wood stoves. c. Decks, patios, fencing, or landscaping beyond that which is necessary in connection with foundation and basement work. Reasonable work on decks might be allowed, if the deck also serves as an entrance to the house. d. Driveways and sidewalks, unless health and safety dangers are present. e. Kitchen appliances, plush carpeting, decorative work, or other improvements determined by the Housing Inspector to be "luxuries" or "frills" in nature. f. 200 amp services, unless needed and justifiable. g. Room additions. Exceptions to this rule may be granted by the Grant Administrator only under extraordinary circumstances and with approval of DEED. Where such an exemption is granted, room additions shall only be allowed: (1) to accommodate the installation of a bathroom or kitchen if ones do not exist and current space will not allow, or (2) case by case situations discussed with DEED. h. The use of materials that are deemed by Rehab Staff to be beyond standard and beyond cost-effective for the program. Tree trimming may be allowed under circumstances where tree limbs present an immediate hazard to the structure. 5. Ineligible Improvements Allowable With Other Funds The applicant may use bank loans, his/her own funds on hand, and other funds in order to finance those improvements which are not eligible for financing with SCDP funds. Such improvements shall be allowable as part of the "other source" participation and shall be separately identified on work write-ups and bid forms. H. LEAD BASED PAINT POLICY The City of Hutchinson/Hutchinson HRA will follow the current policy outlined by the MN Department of Employment and Economic Development. L RELOCATION PROCEDURES In the case of extensive lead hazard abatement, the owner will be advised that the work will proceed only with temporary relocation of the tenant(s). It will be the responsibility of the tenant to voluntarily relocate during the abatement work and the owner will assume all costs associated with the relocation. The owner must attempt to relocate the tenant to another unit that is comparable for the tenants needs. If this is demonstrated as not possible, the program will provide relocation expenses to the extent funded by the SCDP grant. All expenses must be verified by receipt through a third party and approved by the Rehab Staff. J. HISTORICAL SOCIETY REVIEW 1. SHPO REVIEW: All properties will be reviewed by the Minnesota Historical Society to determine if the structure is historically significant before bids are let and any rehabilitation occurs. The file must contain documentation of approval from SHPO to proceed with rehabilitation. 2. HISTORIC PROCEDURE: The following will be submitted to the Minnesota Historical Society Officer (SHPO). a. A summary of the work to be done at the property. b. Photographs of the structure. c. Property description. d. Any other information request by the SHPO. Prior to the issuance of the "Proceed to Work", a response from SHPO must be in the file indicating approval of proposed work and/or required amendments to the proposed work. If the project is considered historically significant, any changes in the scope of the project required by the SHPO must be initiated. K. MARKETING 1. GENERAL MARKETING: The HRA, on behalf of the City of Hutchinson, will conduct outreach in the target area and will solicit applications should the initial pool of pre -applicants become exhausted. The HRA will find new applicants in the following ways: a. Issue press releases advertising community meetings regarding project both to local print and broadcast media. b. Direct mail program information to the owners in the target area, regarding program availability. c. Develop posters and brochures and post them in prominent areas in the community. d. Work with other local agencies, merchants, and groups to distribute information about the program. 2. FAIR HOUSING/AFFIRMATIVE ACTION: It is the policy of the City of Hutchinson & HRA to work affirmatively to ensure that all persons regardless of race, creed, national origin, sex, marital status, age, handicap or reliance on public assistance shall be treated equally and fairly for purposes of this SCDP Housing Rehabilitation Program. a. Program promotion conducted by HRA shall be inclusive and will exercise care to avoid promotion methods that exclude eligible applicants. b. HRA will provide all applicants with printed information on Fair Housing at the time of application. c. Affirmative promotion shall actively pursue methods of reaching potential applicants that are difficult to reach. L. APPLICATION AND APPLICANT SELECTION PROCEDURES 1. APPLICATION PROCEDURES: Pre-applications/Letters of Intent were solicited and collected by all interested rental owners of the target area during the preparation of the SCDP application. The pre -applications have been stored for processing upon grant funding announcements. Pre -Applicants: Only pre -applicants will be contacted directly in the first phase of the program. The pre -applicants will be notified directly by mail that the funding is available. b. Initial Screening: All applicants must turn in the initial documentation for screening which include: 1) Full application. 2) Proof of ownership. 3) Proof of insurance. 4) Proof property taxes are current 5) Tenant information 6) Proof of leverage funds Ranking: Applicants who turn in a complete package will have a file ranking number which will prioritize their file for review for eligibility. The HRA will review the submitted information to ensure that the applicant meets program eligibility requirements. Once that process is complete, the applicant will be notified in writing of their eligibility status. The following loan amount will be reserved for the eligible project at that time (allocation): • $10,000/Unit for apartments above business (additional funds may be available through the EDA) • $15,000/Unit for duplex-2 units • $12,500 for 3+ unit buildings • $24,999/Single family rental house Funds are allocated on a first -come, first -serve basis in each category (i.e. single family, duplex/2units or 3+ unit complexes). d. Eligible applicants will move into the inspection and work write-up process. 2. HOUSING INSPECTION: Once an applicant has been determined eligible for a SCDP loan, the Rehab Staff will conduct an inspection of the property in order received. The Rehab Staff will determine what work is necessary to bring the property into compliance with the Housing Standards. The Rehab Staff will also determine the priority level of the necessary repairs. The Rehab Staff will then prepare a Bid Package (work write-up), which will rectify any violations to the Housing Standards, local codes, lead risk assessment and other eligible repairs. The Bid Package shall be considered a binding contract between the applicant and the contractor performing work at the applicant's property. 3. RISK ASSESSMENT FOR LEAD A Risk Assessment for Lead will be performed on homes built before 1978 prior to the work write-up. Recommendations will be incorporated into the Work Write-up. Lead Clearance will be performed at completion. 4. BID PACKAGE: Shall contain the following project and contractual documents: a. Instructions to the bidder. b. Work Write-up. c. General Conditions. d. Special Conditions. e. Lead Risk Assessment (if lead hazards are present). f. Diagrams and Layouts (if necessary). M. CONTRACTING PROCEDURES 1. PARTICIPATING CONTRACTORS: All rehabilitation work must be performed by a fully licensed and insured general contractor. Women and minority contractors and business owners will be urged to bid. Contractors performing specified lead -based paint eradication must be certified in accordance with DEED lead policy. All contractors participating in the Small Cities Development Program must have a Contractor's Application on file at the HRA office. The application must contain proof of insurance coverage via a Certificate of Insurance Coverage and builder's license number. The contractors will be responsible for securing insurance of the amounts specified on the 10 application form. Lead Licensed contractors will also need to list the lead supervisor for the project and a minimum of one lead worker. Copies of photo ID cards and certificates will be required to be submitted for the file. 2. BID SOLICITATION: The applicant will be provided a list of general contractors recognized by the HRA by virtue of the contractor's filed application at HRA. However, an applicant is free to solicit bids from any general contractor they wish. In order for a general contractor who is not on file at the HRA office to be awarded a bid, the contractor must furnish the HRA with a Certificate of Insurance, license number and must complete a Contractor Application. Each contractor will be checked for debarment. If a contractor is debarred, they will not be awarded a contract. A minimum of two bids shall be solicited for each improvement project. Bidding shall be done on a general contractor basis, unless under certain cases, it will be a significant cost benefit to the homeowner to bid out the individual projects separately. The Rehab Staff will make this decision. In the event only one bidder responds, the bid will be compared to the cost estimate to determine whether the bid is reasonable and can be accepted. The Rehab Staff will make this decision on a case by case basis. The HRA will mail out bid packages to general contractors selected by the applicant. 3. BIDDING: Contractors will be allowed to bid on any and all rehabilitation projects. However, no single contractor will be allowed to work on more than three rehabilitation projects at one time. 4. BID AWARDS: The Contract shall be awarded to the lowest base bid, unless one of the following circumstances occurs: a. The bid is determined to be unrealistically low by the HRA and the contractor agrees to withdraw the bid. b. The contractor has failed to follow the procedures as outlined in the instructions to the bidders. c. The homeowner does not want the low contractor to perform the work and agrees to pay the difference between the lowest bid and the preferred contractor's bid. d. There appears to have been collusion between two or more contractors in which case all bids under question will be thrown out and different contractors solicited for bids. The contractor fails to bid according to the specifications and it proves impossible to compare that contractor's bid with the other contractor bids. 5. REHAB LOAN REVIEW PROCEDURE a. Each individual rehabilitation project will be presented to a Representative of the HRA Loan Review Committee for approval after eligibility requirements have been investigated, the property has been inspected, work write-ups have been completed, bidding process is complete, project cost has been determined and, if necessary, outside financing for owner match secured. The HRA Loan Review Committee will be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. 11 b. An HRA Loan Review Committee member and the HRA Executive Director will sign the Project Presentation form, which will be presented to the HRA Board for formal loan approval. c. After approval by the HRA Board, a date for loan closing shall be set. If the project fails to meet an eligibility requirement or is not approved by the HRA Loan Review Committee, the applicant shall be informed in writing by the Rehab Staff within ten working days and shall be informed of the appeal process. At the time of loan closing, the owner match will be required and put into an escrow account. 6. PROJECT PACKAGING: Upon acceptance of the bid by the applicant the Rehab Staff will package the project according to the eligibility of the owner to the various leverage sources and the Small Cities Development Program. 7. Recording fees: The borrower will provide, at closing, a check made to the McLeod County Recorder, applicable, to cover loan document recording fees. 8. CONTRACTOR NOTIFICATION: Upon closing the Rehab Staff issues a Notice to Proceed to the accepted contractor. The Notice to Proceed will allow the contractor 180 calendar days, in which to complete the awarded contract. 180 calendar days will be the allotted amount of time except under the following conditions: a. The work is weather dependent and weather conditions have not allowed the completion of the work. b. The Notice to Proceed is issued too late in the building season to allow weather dependent work to be completed on time. c. Unforeseen difficulties develop with the approved work and force a delay. 9. CONTRACTOR CONTRACT: Each selected contractor will enter into a contract with the applicant. The contract will outline the terms for completion of the rehabilitation on the unit and will include, but is not limited to, the following: a. Estimated Project Start Date. b. General Conditions. c. Warranties. d. Special Conditions. e. Change Order Procedures. f. Payment Terms. g. Termination Procedures. h. Specifies that the contract is between the applicant and the contractor. i. Financing package. 10. ALL CONTRACT AGREEMENTS WILL BE BETWEEN THE CONTRACTOR AND THE OWNER. 11. FAILURE TO START/COMPLETE PROJECT: Upon receipt of the Notice To Proceed a contractor will have 180 calendar days in which to complete the contracted work. Failure to begin work within the first 60 calendar days will be grounds to terminate the contract. The 180 calendar day time period shall not be exceeded except through the issuance of a change order. 12. INTERIM INSPECTIONS: After work begins, interim inspections will be scheduled by the Rehab Staff when and if requested by the owner or contractor. If a dispute arises between 12 an applicant and a contractor, the Rehab Staff will attempt to find a means of resolving the conflict, but the Rehab Staff is not responsible for the final outcome. 13. PAYMENT PROCEDURES: All payments to contractors will be restricted as follows: a. No pre -payments are allowed for any reason. b. Partial/progress payments will be allowed only for completed portions of the project and a portion of the payment may be subject to retainage payable upon completion of the entire proj ect. c. Payments will be made only after the work is completed according to the specifications contained within the Scope of Work and meets with the approval of the applicant and the HRA after inspection. d. Payments will be made only upon presentation of the following documents: 1) Billing statement 2) Lien waiver 3) Sworn Construction statement 4) Completion Certificate 5) Lead Clearance, when applicable e. Partial/progress payments shall be limited to two and may be subject to 10% retainage under terms specified in homeowner/contractor agreement 14. CHANGE ORDERS: Changes made to the contract require the signature of the applicant, the contractor, HRA staff and the Housing Inspector on a Change Order. Change Orders will be allowed only for the following reasons: a. Changes made to the contract to rectify hidden deficiencies that are discovered once the work has begun. b. To change a specification due to unforeseen difficulties arising after work has begun. c. To address a deficiency that was inadvertently dropped from the project during project packaging. d. To approve changes in the contract time period. 15. TERNHNATION OF CONTRACT: A contractor's contract can be terminated under the following procedures: a. Poor work performance on the job site and the demonstrated inability to rectify the poor workmanship. The cost of repairing poor workmanship and the higher costs of awarding the bid to the next lowest bidder shall be deducted from any amount owed to the initial contractor for work completed. In all cases a good faith effort will be made to allow the contractor the opportunity to rectify the problem before removal procedures are instituted. The Rehab Staff shall institute the following procedures when negotiating a workmanship problem: 1) Shall set up a meeting at the job site with the contractor and applicant to attempt to come to a consensus. 2) Shall contact the contractor the second time by certified mail notifying the contractor that the workmanship is still poor and specifying the areas that need to be addressed to satisfy the contract, giving the contractor a fifteen (15) day time limit in which to make the required repairs. 13 b. Causing undue damages to an applicant's property and the inability or willingness to correct the damages. The cost of repairing damages will be deducted from any money owed the contractor for work already completed. If the amount owed is insufficient to cover the costs of the damages then HRA will assist the applicant with the file documentations, if necessary, to reclaim damages by legal means. c. Where collusion or fraud has been determined to exist on the part of the contractor. d. Lack of sufficient insurance coverage. f. The inability of the contractor to perform the work within the allotted time. g. Irreconcilable and irresolvable differences between the contractor and the applicant. h. The contractor requests to be removed from the contract. There will be no penalty associated with this request as long as the request is made within sixty days of receiving the Notice to Proceed. i. Contractors who are removed from a contract shall be removed from the Approved Contractors List and shall be prohibited from being awarded any contract with HRA for a period of one year. N. LOAN CLOSING & FILE DOCUMENTS 1. LOAN CLOSING DOCUMENT: a. Repayment Agreement: City of Hutchinson Rental Rehab loan funds will be secured by a repayment agreement. A repayment agreement shall be signed by the property owner(s) before the Proceed to Work Order is issued. The repayment agreement will be filed/recorded either after the project costs are known to be at the SCDP maximum, or after the project is completed to account for any possible change orders that may occur. b. Truth in Lending: A signed truth in lending statement shall be secured from the homeowner(s) before the Proceed to Work Order is issued. The statement should be completed for installment and deferred loans as well, emphasizing that re -payment will be necessary if the period for forgiveness has not elapsed. c. Right of Rescission: A signed right of rescission form shall be secured from the homeowner(s) before the Proceed to Work Order is issued 2. LOAN FILE: The HRA Rehab Staff shall maintain files on each applicant throughout the duration of the project. Those files shall include the following: a. Case status control log: This form allows easy monitoring of the file and enables those working with it to see at a glance just what stage the project is at. This form will be attached to the inside cover of the file. b. SCDP Loan Application: This form will provide information relative to unit(s) and composition, building information, tenant information, owner information, requested eligible improvements, and other pertinent information. The form will also provide data 14 on the property to be improved as required by program. The Lead Paint Warning and Data Privacy Statement will be included in the application. The Lead Paint Warning will be signed by the applicant attesting that they have read and understand the dangers associated with lead based paint. c. Leverage Verification: This form provides third party verification of leverage funds. A representative from the source of funds shall sign these forms. d. Property Tax Statements: Copies of the property tax statements for the accepted unit(s) and verification that they are paid to date. e. Proof of Ownership: Copies of a deed or any other valid proof of ownership. f. Proof of Insurance Coverage: Copies of an insurance binder or certificate that ensures that proper hazard insurance is binding on the property. g. Property Inspection Form: The Inspection Report shall be prepared by the Rehab Staff. The Inspection Report is designed to include a specific account of the condition of the property and all corrective actions necessary. h. SHPO Response: A letter from SHPO indicating their approval or requirements for the proj ect. i. Bid Package: The Bid Package is the contract between the applicant and contractor and specifies the exact work which will be performed at the eligible household's property. j. Repayment Agreement: This form is the legal mechanism by which a lien is placed against the improved property until the loan is repaid, with no interest, at the time of property ownership transfer. k. Close -Out Packet: A letter is sent to the homeowner informing them of completion and contains copies of the Repayment Agreement and Completion Certificates. 1. Other Pertinent Information: Other information important to the approval and completion of the project. O. LOAN REPAYMENT & PROGRAM INCOME 1. LOAN REPAYMENT: • The loan must be repaid in the event the improved property is sold, transferred, conveyed, or other violations as listed in the repayment agreement. • 20% depreciation each year during the 5 year term of the loan if the tenant incomes & rents meet the program requirements. • The Deferred Loan is Non -Assumable. 2. PROGRAM/LOCAL INCOME: a. Definition: Program Income is defined as any funds returned from previous SCDP loans through loan repayments, interest earned on the funds themselves in an account, or fines assessed on SCDP funded contracts. DEED may determine other methods of generating Program Income and must be consulted. Funds generated in an amount equal to, or exceeding, $35,000.00 in any fiscal year from this grant shall be considered Program Income by DEED. Funds less than $35,000.00, in any given fiscal year, are to be considered local income. b. Reporting: HRA is responsible for reporting to DEED annually on all Program Income. 15 c. Earnings: All earnings of Program must follow SCDP Federal Requirements, similar to an open grant. d. Open Grant: Program Income earned while the grant is open must be used to fund the same open grant activities that it was originally drawn from, reducing current draws. e. Closed Grant: Program Income should be used to fund eligible SCDP housing activities. These funds will be pooled into a revolving account held by the City of Hutchinson. P. LOAN SUBORDINATION AND SATISFACTION PROCEDURE AUTHORIZED LOAN SUBORDINATION: The City of Hutchinson has authorized the Hutchinson Housing & Redevelopment Authority to process City Housing Loan Subordination Requests. The HRA Board appoints HRA Loan Committee members and authorizes the Loan Committee to recommend to the HRA Board to approve or deny subordination requests according to the following guidelines and process: a. NO CASH OUT Requests should be for refinancing of current home mortgage for a lower interest rate and/or for continuation of home improvements. No "wrapping in" of other debt to the new first mortgage is allowed. Closing Cost can be included in the loan but cannot exceed 3%. b. Loan to Value Ratio A combined loan to value ratio of all mortgages may not exceed 100%. Value is to be established from either a professional appraisal (less than 1 year old) or current Estimated Market Value (EMV) established by the County. (50% of the value of the proposed improvements may be added to the appraisal or EMV.) c. Home Repairs or Improvements Written estimates/bids for proposed home repairs or improvements must be submitted to justify the loan amount with the subordination request form. Extent of the improvements to the property should not be beyond the realm of "essential" or "reasonable" to expect government to supplement the financial package. Proposed financing for "luxury" improvements such as hot tubs or pools, etc. are not eligible. 2. LOAN SUBORDINATION REQUEST PROCESS All requests will need to be submitted by the 2nd Tuesday of the month for the HRA staff to request additional information if needed and to present the request to the loan review committee. Any request submitted after the 2nd Tuesday might need to be postponed until the following month. a. Cover letter explaining the reason for the request, a copy of the Good Faith Estimate, a completed and signed Subordination Request Form and if applicable Written estimates or bids for home improvements received by HRA staff with the subordination fee payable to the Hutchinson HRA. b. Request reviewed by staff for completeness of information. c. Request presented to Loan Review Committee for recommendation. 16 d. If request is recommended for approval by loan review committee, the request will be presented to the HRA Board. e. Loan Subordination Agreement will be drawn up after HRA Board Approval. f. The City Administrator or designee will execute the Loan Subordination Agreement for City of Hutchinson Housing Rehabilitation Loans. Lenders should allow ten working days from the submission of all required documentation for the processing of subordination requests. All refinancing and subordination requests are subject to final approval by the Hutchinson HRA. 3. AUTHORIZED DEFERRED LOAN SATISFACTIONS: Without further approval, the HRA will authorized the satisfaction of the SCDP deferred loan under the following circumstances: a. Upon the fulfillment of the full term of the SCDP loan. b. Upon payment of the remaining debt on SCDP loan. c. As otherwise determined satisfied by the HRA. HRA will prepare and provide to the applicant a Satisfaction of Mortgage. The Borrower is responsible for the recording fees associated with the recording of satisfaction documents. Q. APPEALS PROCEDURES 1. APPLICANT DENIAL PROCEDURE: If an applicant is denied for any reason, the HRA, will send a letter of denial to the applicant within 20 working days. The denial letter will clearly outline the reason for denial and inform the applicant that an appeals procedure is available. 2. APPLICANT APPEAL PROCEDURE: If an applicant/property owner's application is denied for any reason or is dissatisfied with the level of assistance received, the following procedure is to allow for a standardized appeal/complaint process for all applicants of the Small Cities Development Program. In the event of denial or a complaint, the applicant/complaint: 1) Will be informed of the appeal process. 2) Will be given a copy of the appeal process. 3) Will be given a written notice clearly stating under what condition that the application was denied. b. The applicant who wishes to appeal the denial of benefits must submit their appeal within 14 days of receipt of denial either orally or in writing to the Housing Rehab Loan Coordinator. That appeal must state: 1) The reason(s) for the appeal. 2) Information that the applicant believes is pertinent to the appeal. c. If the applicant is not satisfied with the decision of the Housing Rehab Coordinator, an appeal may be made in writing to the Executive Director, within 14 days of decision by the Housing Rehab Coordinator. The Executive Director shall review all written appeals with the HRA Loan Review Committee. 17 d. Further appeal may be made to the HRA Loan Review Committee by appearing in person before the committee. The Proj ect Director shall respond to the applicant in writing within 15 working days of appearing before the committee: 1) The results of the review 2) An explanation of the findings 3) The next step the applicant can take if not satisfied with the response e. If the applicant is denied assistance by the HRA Loan Review Committee; final appeal may be made to: Minnesota Department of Employment and Economic Development 1st National Bank Building 332 Minnesota Street Suite E 200 St. Paul, MN 55101-1351 R. AMENDMENTS, DIRECTIVES These procedural guidelines may be amended in whole or in part or supplemented by the Hutchinson Housing and Redevelopment Authority as deemed appropriate and/or needed and will be effective on the date of issue. G:\11R MED & SCDP Programs\2018 RR\Policies\Hutch Procedural Guide.docx 18 City of Hutchinson Housing Rehabilitation Program Small Cities Development Program (SCDP) Income Reuse Plan All income and repayments received through the Small Cities Development Program (SCDP) loans will be used for SCDP eligible activities. If income received exceeds $35,000 in any given federal fiscal year (Oct. I- Sept. 30), the funds will follow federal policies (similar to original grant) regarding federal objectives, tiered environmental reviews, lead base paint, and federal labor standards. If income received is below the $35,000 threshold, it will still be used for SCDP eligible activities, but following federal policies is not required. A SCDP Post Closeout Program Income Report will be accurately completed and submitted to the Minnesota Department of Employment and Economic Development (DEED) by October 15 each year. Mayor, City of Hutchinson Date City Administrator, City of Hutchinson Date C:\Users\mstarke\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\08FVR47F\Income Reuse Plan.docx City of Hutchinson Section 3 Plan The City of Hutchinson, in conjunction with Small Cities Development Program Grant #CDAP- 18-0030-0-FY19, has the following plan to direct employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who are recipients of government assistance for housing. Section 3 is a HUD requirement that is intended to ensure that when employment or contracting opportunities are available on HUD funded projects, preference is given to low- and very low- income persons or businesses. Being a Section 3 Business is not required for contract award. The City of Hutchinson will attempt to recruit low-income residents through at least one of the following: local advertising media, signs prominently displayed at the project site, contracts with the community organizations and public or private agencies operating within McLeod County in which the Section 3 covered program or project is located, or participate in the one of the HUD program or other program which promotes the training or employment of Section 3 residents, or will participate in a HUD program or other program which promotes the award of contracts to businesses which meet the definition of Section 3. City of Hutchinson will require all contractors to complete and submit the Section 3 Business Certification Form prior to awarding contracts. The City of Hutchinson will keep a list of Section 3 businesses and will solicit bids from the list of Section 3 and other businesses. Revised 7/23/19 G:\HRA\DTED & SCDP Programs\2018 RR\Policies\Section 3\Section 3 Plan.docx STATE OF MINNESOTA DUNS NO. 804832640 GRANT CONTRACT NO. CDAP-18-0030-0-FY19 This grant contract is between the State of Minnesota, acting through the Department of Employment and Economic Development, Business and Community Development Division, (STATE) and the City of Hutchinson, I I I Hassan Street SE, Hutchinson, MN 55350, Federal Tax ID # 41-6005253 ("GRANTEE"). Recitals 1. Under Minn. Stat. I I6J.401 the State is empowered to enter into this grant. 2. The State is in need of units of local government to administer projects in accordance with the Small Cities Development Program (SCDP), Minnesota Rules chapter 4300. 3. The funds are intended to provide grant funds for eligible SCDP activities. 4. The Grantee represents that it is duly qualified and agrees to perform all activities and duties described in this grant contract to the satisfaction of the State. Grant Contract 1 Terms of Grant Contract 1.1 Effective date: May 24, 2019, or the date the State obtains all required signatures under Minn. Stat. § 1613.9 8, Subd. 5, whichever is later. Per Minn. Stat. § 16B.98, Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. Per 24 CFR 570.489 the Grantee may receive reimbursement for approved expenses that occurred prior to the execution of this grant contract. 1.2 Expiration date: September 30, 2022, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; 15. Data Disclosure; 18. Assessments; and 30. Program Income. 2 Grantee's Duties 2.1 Duties, Deliverables, and Completion Dates. The Grantee, who is not a state employee, will: Comply with required grants management policies and procedures set forth. The Grantee has made application to the State for the purpose of administering a SCDP project in the manner described in Grantee's "APPLICATION," which is incorporated into this agreement by reference. The Grantee, who is not a state employee, is awarded funds to provide financial assistance to address the need for decent, safe, affordable housing, economic development and public facility needs, and provide a suitable living environment by expanding economic opportunities, principally benefiting low to moderate income households. The activities may include: Housing Rehabilitation — (This includes owner -occupied and single family, duplex and multi -family rental units), Commercial Rehabilitation, and Public Facility Improvements: (i.e., construction or improvements to water and wastewater systems, etc.) Specific grantee activity will be detailed and set forth in Clause 4.1(a) 2.2 Provisions for Contracts and Sub grants. (a) Contract Provisions. The Grantee must include in any contract and sub -grant, in addition to provisions that define a sound and complete agreement, such provisions that require contractors and sub -grantees to comply with applicable state and federal laws. Along with such provisions, the Grantee must require that contractors performing work covered by this grant be in compliance with all applicable. (b) Ineligible Use of Grant Funds. (Not applicable to SCDP) The dollars awarded under this grant agreement are grant funds and shall only be used by Grantee or awarded by Grantee to third parties as grant funds and cannot take the form of a loan under any circumstance. Grantee shall not use, treat, or convert the grant funds into an interest bearing loan, a non -interest bearing loan, a deferred loan, a forgivable deferred loan or any other type of loan. Further, Grantee shall include in any contract or sub -grant awarding the grant funds to a third party all the provisions and requirements of this grant agreement, including the requirement that these dollars are grant funds only and cannot be used, treated or converted into any type of loan. (c) Job Listing Agreements. Minn. Stat. § 116L.66, subd.1, requires a business or private enterprise to list any vacant or new positions with the state workforce center if it receives $200,000 or more a year in grants from the State. If applicable, the business or private enterprise shall list any job vacancy in its personnel complement with MinnesotaWorks.net at www.minnesotaworks.net as soon as it occurs. (d) Payment of Contractors and Subcontractors The Grantee must ensure that all contractors and subcontractors performing work covered by this grant are paid for their work that is satisfactorily completed. 3 Time The grantee must comply with all of the time requirements described in this grant contract. In the performance of this grant, time is of the essence. 4 Compensation and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation Number of Number of LMI households/ households/ Fed. Activity Unit persons persons SCDP Other Ob'. 1 Code Activity Title Goal I served served Funds Funds Total Rental Rehab — 40 40 40 $408,479 $214,286 $622,765 LMH 14B Multi -Family 21A Administration $61,272 $61,272 Totals $469,751 $214,286 $684,037 (b) Travel Expense (does not apply to SCDP) Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed $0.00; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $469,751. (i) Pre -award Costs. Grantee may incur administrative costs prior to the fully executed grant agreement. This would include work on the environmental clearance, producing rehabilitation policies and procedures, and costs associated with attending SCDP implementation training (ii) Eligible Costs. Eligible costs include the costs identified in the Section 4(a) of this Contract that are incurred during the contract period and are also eligible for the CDBG program. 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed, and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Payment requests will be processed on a bi-weekly calendar basis with the calendar being provided by the State. The total amount of grant funds requested must be two thousand dollars ($2,000) or more in each payment request. The final payment request, and payment requests made in the two week periods prior to June 30 and September 30 of each year, may be under $2,000. The State has authority to withhold payment of administrative funds if adequate progress on contractual goals is not being met. (b) Federal Funds. Payments under this grant contract will be made from federal funds obtained by the State through CFDA number 14.228, Title 1 of the Housing and Urban Development Act of 1974. Federal Award number B-19-DC-27-0001. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of Housing and Urban Development funds provided to the State may result in a reduction to the Grantee. Where provisions of the Grantee's Application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the Application. (c) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements. Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must do the following if contracting funds from this grant contract agreement for any supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property. (a) If the amount of the contract is estimated to exceed $100,000, a formal notice and bidding process must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) (b) If the amount of the contract is estimated to exceed $25,000 but not $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Municipalities may, as a best value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) and paragraph (c). (c) If the amount of the contract is estimated to be $25,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. Alternatively, municipalities may award a contract for construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value under a request for proposals as described in Minn. Stat. § I 6C.28, Subd. 1, paragraph (a), clause (2) (d) Support documentation of the bidding process utilized to contract services must be included in the grantee's financial records, including support documentation justifying a single/sole source bid, if applicable. (e) For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Michelle Vang, Grants Specialist, 1st National Bank Building, Suite E200, 332 Minnesota Street, St. Paul, MN 55101-1351, (651) 259-7504, michelle.vang@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Project Director is Jean Ward, Executive Director, Hutchinson Housing and Redevelopment Authority, I I I Hassan Street SE, Hutchinson, MN 55350, (320) 234-4235, jward@ci.hutchinson.mn.us or his/her successor. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contact, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party- 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 4 9 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, and the General Accounting Office of the U.S. Department of Housing and Urban Development as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Accounting methods must be in accordance with generally accepted accounting principles. The Grantee shall comply with the requirements of the Single Audit Act Amendments of 1996 (P.L. 104-156). When a Grantee expends over $750,000 in federal funds during their fiscal year, an A-133 audit is required to be submitted for that year. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. a) The STATE owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the works and documents created and paid for under this Contract. The "works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the GRANTEE, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this Contract. "Works" includes documents. The "documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the GRANTEE, its employees, agents, or subcontractors, in the performance of this Contract. The documents will be the exclusive property of the STATE and all such documents must be immediately returned to the STATE by the GRANTEE upon completion or cancellation of this Contract. To the extent possible, those works eligible for copyright protection under the United STATES Copyright Act will be deemed to be "works made for hire." The GRANTEE assigns all right, title, and interest it may have in the works and the documents to the STATE. The GRANTEE must, at the request of the STATE, execute all papers and perform all other acts necessary to transfer or record the STATE's ownership interest in the works and documents. b) Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the GRANTEE including its employees and subcontractors, in the performance of this Contract, the GRANTEE will immediately give the STATE's Authorized Representative written notice thereof, and must promptly furnish the STATE's Authorized Representative with complete information and/or disclosure thereon. c) The GRANTEE must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the works and documents are the sole property of the STATE, and that neither GRANTEE nor its employees, agents, or subcontractors retain any interest in and to the works and documents. The GRANTEE represents and warrants that the works and documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the GRANTEE will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the STATE, at the GRANTEE's expense, from any action or claim brought against the STATE to the extent that it is based on a claim that all or part of the works or documents infringe upon the intellectual property rights of others. The GRANTEE will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the GRANTEE's or the STATE's opinion is likely to arise, the GRANTEE must, at the STATE's discretion, either procure for the STATE the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing works or documents as necessary and appropriate to obviate the infringement claim. This remedy of the STATE will be in addition to and not exclusive of other remedies provided by law. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.1811 Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for activities satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if. (a) Funding for Grant No. CDAP-18-0030-0-FY19 is withdrawn by Department of Employment and Economic Development. (b) It does not obtain funding from the Minnesota Legislature [State Grant Funds Only] (c) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. G9 14.4 In the event of cancellation. In the event of any cancellation under this provision, the GRANTEE shall cooperate fully with the STATE and help facilitate any transition for the provision of services by a different vendor. Failure to cooperate with or withholding any information or records requested by the STATE or a different vendor that impairs in any way the transition of the provision of services shall constitute a material breach of this grant contract, subjecting GRANTEE to liability for all damages incurred by the STATE resulting from such breach. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Conflicts of Interest -Application Submittal The State will take steps to prevent individual and organizational conflicts of interest in reference to Grantees per Minn.Stat. § 1613.98 and Department of Administration, Office of Grants Management, Policy Number 08-01 Conflict of Interest Policy for State Grant -Making. When a conflict of interest concerning State grant -making is suspected, disclosed, or discovered, transparency shall be the guiding principle in addressing it. In cases where a perceived, potential, or actual individual or organizational conflict of interest is suspected, disclosed, or discovered by the GRANTEE throughout the life of the grant agreement, they must immediately notify the STATE for appropriate action steps to be taken, as defined above. The GRANTEE must complete a Conflict of Interest Disclosure agreement and attach it to their proposal. 17 Uniform Relocation Assistance and Real Property Acquisition Policies Act Permanent easements of land required for any public facilities improvement made using SCDP funds, or in conjunction with SCDP activities, must be acquired in conformance with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR 24). Budget modification, if necessary to achieve compliance, must be approved in writing by the State. Unless otherwise approved in writing by State, use of SCDP funds to purchase real property is limited to the value established by appraisal(s) conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. Reuse of real property that is acquired with SCDP funds must be approved by the State. 18 Assessments Grantee will not assess the SCDP funds share of any public facilities project. 19 Debarment and Suspension Certification (If applicable) The Grantee agrees to follow the President's Executive Order 12549 and the implementing regulation "Non -procurement Debarment and Suspension: Notice and Final Rule and Interim Final Rule," found at 53 FR 19189, May 26, 1988, as amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transactions;" unless excluded by law or regulation. Evidence that contractors are not debarred will be maintained over the life of the grant. Eligible Contractors: All Grantees are required to verify that all contractors, subcontractors and sub -recipients are not listed on the Federal publication that lists debarred, suspended and ineligible contractors. Evidence of this determination must be readily available to the State throughout the life of the project. 20 Conflict of Interest Screening The Grantee must comply with the Conflict of Interest provisions of Minn. Stat. § 471.87 — 471.88 and Subpart K of 24 CFR, Part 570.611 of the Code of Federal Regulations. Grantee will screen for conflicts of interest in any activity that involves individual assistance and exceptions for participation for individual assistance must be approved by DEED. 21 Federal Environmental Standards Unless the State indicates otherwise and prior to release of funds, the Grantee is required to conduct an environmental review on project activities to comply with the National Environmental Policy Act of 1969 (NEPA), as amended. Disbursement of funds from the State will not occur until State has issued an environmental clearance to the Grantee. Grantee must maintain environmental review documentation and records and make them available to the public. 22 Drug -free Workplace/Drug-Free Workplace Awareness Program The Grantee agrees to provide a drug free workplace by notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying actions that will be taken against employees for violation of such prohibition. The Grantee must have an Awareness Program, or establish a drug free workplace awareness program to inform employees about the dangers of drug abuse, the availability of drug counseling and penalties for violations of the drug free workplace policy. Prior to release of funds, Grantee will provide evidence of a drug -free workplace to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 23 Prohibition of Excessive Force Policy The Grantee agrees to adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations (P.L. 101-144, Section 519). Prior to release of funds, Grantee will provide evidence of a Prohibition of Excessive Force Policy to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 24 Residential Anti -displacement and Relocation Assistance Plan The Grantee agrees to adopt, make public and follow a "residential anti -displacement and relocation assistance plan" in accordance with Section 104(d) of the Housing and Community Development Act of 1974, as amended. This plan must include steps to minimize displacement of residents caused by project activities. Prior to release of funds, Grantee will provide evidence of a Residential Anti -displacement and Relocation Assistance Plan to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 25 Fair Housing Grantee agrees to abide by and promote all Fair Housing Regulations during the grant period, including conducting at least one unique activity to affirmatively further fair housing each year that the grant remains open. Activities must be reported via the State's Annual Report each year. 26 Policies and Procedures Where applicable and prior to release of funds, Grantee must approve and maintain policies and procedures which are consistent with the Application and consistent with current SCDP guidance and policy. All policies and procedures must adhere to federal and/or state requirements. 27 Federal Labor Standards When applicable, Grantee must comply with all federal Davis Bacon and Related Act requirements (DBRA). Grantee must follow DEED's "12 Step Instructions" that are available on the SCDP portion of the DEED website in order to comply with DBRA. Grantee must submit the DEED 'Notice of Contract Award" to DEED staff within 14 days of each contract award where DBRA applies and before using grant funds to pay contractors or subcontractors. For projects involving a public facility or rental rehabilitation of eight or more units, copies of the first payroll for each contractor and/or subcontractor working on the project will be provided to DEED staff for review before any cash disbursements for the activity are issued by the State. 28 Use of Out of State Contractors The Grantee must comply with Minnesota Statutes, Section 290.9705 by either: A. Depositing with the State, eight percent of every payment made to non -Minnesota construction contractors, where the contract exceeds $50,000; or B. Receiving an exemption from this requirement from the Minnesota Department of Revenue. 29 Reporting Grantee shall submit reports annually during the grant period to the State by October 15, or the date designated by the State. All other reports must be in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200. Grantee shall use the reporting forms provided by the State. 30 Program Income Program Income is defined as any income equal to or exceeding $35,000 in a federal fiscal year (October 1-September 30) received by the Grantee from repayments on deferred or installment loans made from SCDP grants. Any income received from these SCDP loans that total less than $35,000 in a federal fiscal year, is not Program Income, but must be reused for an SCDP approved purpose. Total Program Income expenditures for the year must be reported on the expenditures section of the annual report. Program Income must all be used before SCDP will provide a payment request form, if applicable. Grantee agrees to have a "SCDP Income Reuse Plan" on file that states how Program Income and other funds generated from the grant will be reused. This plan should prescribe that funds will be reused for an approved SCDP purpose and be consistent with the Grantee's Application. If the funds received by the Grantee cannot be utilized by the Grantee within a reasonable amount of time, the State may ask for the funds. Annual Post Closeout Program Income Reporting: Following grant closeout, the Grantee must report Program Income to the state by October 15 of each year. Reporting must include Program Income: ■ Funds received during the federal fiscal year, ■ Expended during the federal fiscal year, and the funds ■ Balance at the end of the federal fiscal year. This reporting will be completed online using the "Post Closeout Online Reporting' and if applicable the "Post Closeout Program Income Expenditure Reporting Form" located on the DEED/SCDP website. These forms can be found on this webpage: htW://mn.gov/deed/government/financial-assistance/community-funding/. Grantees should track Program Income ($35,000 or more received in a fiscal year) and other income from SCDP loans (under $35,000 in a year) with separate accounts. These funds do not include Minnesota Investment Funds. Refer to SCDP A-Z Guide for additional information. 31 Procurement The Grantee must maintain documentation that shows that professional services were procured in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards. Services obtained from an HRA, RDC, or nonprofit organization do not have to be procured by competitive negotiation, but contracts for these services must only be on a cost reimbursement basis, accounted for in accordance with "The Common Rule." All construction contracts will require competitive bidding, unless waived by the State. 32 Equal Employment & Section 3 Grantee must include Executive Order 11246 (Standard Federal Equal Employment Opportunity Construction Contract Specifications) as well as the Section 3 Clause § 135.38, notice regarding economic opportunities for low and very low income persons in all Grantee bidding and contract documents for which the construction costs exceed $100,000. All Grantees must have a Section 3 and Women or Minority -Owned Business plan documenting how they will promote the use of Section 3 and women or minority -owned contractors and collect the SCDP Section 3 and 9 Women or Minority -Owned Business Certification form(s) from all contractors used on the project. 33 Public Hearing The Grantee will hold a second public hearing (first was held for submission of Application) that includes a citizen participation opportunity midway through the implementation period to solicit public feedback on grant progress and results. The public hearing must be publicly advertised and minutes from the hearing and evidence that the hearing was publicly advertised will be provided to the State, if requested. Documentation that the second public hearing was held will be made on the final report to DEED. 34 Record Retention The Grantee will maintain all grant related records and files for six years after grant closeout. If applicable, the Grantee will maintain files for all individual, SCDP deferred or installment loans until they have expired. 35 Bid Specifications For projects that involve construction of public facilities, new housing construction, conversion for new housing, or rehabilitation of 8 housing units or more under 1 site: Grantee will provide State with bid specifications (not maps or architectural drawings) for review and approval. 36 Rental Development Agreement When applicable and prior to release of funds, the Grantee will provide the State with a development agreement between the Grantee and developer and, if applicable, the management company who will manage the building(s). The agreement(s) will include provisions to ensure that rents and utility costs charged for housing units meet current DEED standards and incomes of tenants are within the current HUD section 8 limits. If applicable, the agreement would also ensure against the economic displacement (rents and utilities raised to above 30% of a household's gross, monthly income) of any current housing tenants. 37 National Objectives All activities outlined in the Grantee Application and table contained in 4.1 shall meet a National Objective as outlined by the CDBG program. In the event that any facility used for multi -family rental housing no longer meets the Benefit to Low and Moderate Income People National Objective, the SCDP construction funds used to construct or renovate the facility will be returned to the State within a reasonable time frame. This provision will expire five years after the closeout date associated with the final Grant Adjustment Notice, unless a different time period is contained in the Application. 38 Lead Based Paint For activities that involve the renovation of housing, the Grantee will follow the DEED lead policy. 39 Monitoring The State shall monitor grantee performance as outlined in its Action Plan to HUD. The Grantee will make all books, records, documents, and accounting procedures and practices accessible for any monitoring. Monitoring will be based on forms provided by the State. The monitor may be in person or a request for information at any time during the grant and any time after grant closeout as needed. The grantee will monitor the activities of the sub -recipient according to 2 CFR §200.303 and 2 CFR §200.331 as necessary to ensure that the sub -award is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the Sub -award; and that sub -award performance goals are achieved. Pass -through entity monitoring of the sub -recipient must include: (a) Reviewing financial and programmatic reports required by the pass -through entity. 10 (b) Following -up and ensuring that the sub -recipient takes timely and appropriate action on all deficiencies pertaining to the Federal award provided to the sub -recipient from the pass through entity detected through audits, on -site reviews, and other means. (c) Issuing a management decision for audit findings pertaining to the Federal award provided to the sub -recipient 2 CFR §200.332 from the pass -through entity as required by 2 CFR §200.521 Management decision. 11 The State and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. ' ' 16A.15 and 16C.05. Signed: Date: 6/21 /19 SWIFT Contract/PO No(s). 159930 PR 48125 PO 3-374830 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: 3. STATE AGENCY By: Title: Date: 12 Distribution: Agency Grantee State' s Authorized Representative HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review and approve acceptance of Body Worn Camera Audit Department: Police LICENSE SECTION Meeting Date: 7/23/2019 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff Consent Agenda Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Hutchinson Police Services is required by MN State Statute to complete a body worn camera audit every two years. Our body worn camera program has been in effect for two years and therefore we contracted with Lynn Lembcke Consulting to complete the audit. The enclosed report is the final report submitted by Ms. Lembcke. I ask for The Council to review the enclosed report and approve acceptance. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: INDEPENDENT AUDIT REPORT Chief Thomas Gifferson Hutchinson Police Department 10 Franklin St. SW Hutchinson, MN 55350 Dear Chief Gifferson: An independent audit of the Hutchinson Police Department's Portable Recording System (body - worn cameras (BWCs)) was conducted of April 13, 2019. The objective of the audit was to verify Hutchinson Police Department's compliance with Minnesota Statutes §§13.825 and 626.8473. Data elements the audit includes: Minnesota Statute § 13.825 • Data Classification • Retention of Data • Access by Data Subjects • Inventory of Portable Recording System Technology • Use of Agency -Issued Portable Recording Systems • Authorization to Access Data • Sharing Among Agencies Minnesota Statute §626.8473 • Public Comment • Body -worn Camera Policy The Hutchinson Police Department is located in McLeod County, Minnesota and employs twenty-four (24) peace officers. The Hutchinson Police Department utilizes Axon body -worn cameras and utilizes Evidence.com cloud -based evidence management storage. Audit Requirement: Data Classification Determine that the data collected by BWCs are appropriately classified. A report produced from Evidence.com for all BWC data collected during the time period August 1, 2016, through December 31, 2018, was created. All data collected during the specified time period is classified as private or non public data. There were no instances of data classified as public data. The Hutchinson Police Department had no incidents of the discharge of a firearm by a peace officer, use of force that resulted in substantial bodily harm, requests from data subjects for the data to be made accessible to the public, or court orders directing the agency to release the BWC data to the public. No discrepancies noted. Audit Requirement: Retention of Data Determine that the data collected by BWC's are appropriately retained and destroyed in accordance with statutes. The Hutchinson Police Department utilizes the City of Hutchinson Records Retention Schedule and agency specified retention periods in Evidence.com. At the conclusion of a BWC recording, officers assign meta data, including an Evidence.com category, to the recording. Each Evidence.com category has an associated retention period. Evidence is deleted by the system upon reaching the retention date. A Police Sergeant is responsible for monitoring proper categorization and meta data applied to BWC data, as well as officer use of the system. The assigned Police Sergeant randomly reviews video prior to its deletion on a bi-monthly basis. Twenty-five (25) randomly selected recordings from the Evidence.com Evidence Created Report were reviewed and the date and time the data was created was verified against the deletion date. Each of the 25 records were deleted or maintained in accordance with the record retention schedule. Randomly selected records were verified against the audit trail. Records selected were from the time period August 1, 2016, through December 31, 2018. No discrepancies noted. Audit Requirement: Access by Data Subjects Determine that individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release must be redacted. BWC data is available and access may be requested by on-line request form or in person. During the time period August 1, 2016 through December 31, 2018, the Hutchinson Police Department fulfilled requests for copies of BWC data from data subjects. Data subjects other than the requestor were redacted. A copy of the redacted video is maintained in Evidence.com along with the original copy. A copy of the request form is maintained in a data request file and a supplemental report is created. The assigned Police Sergeant is responsible for reviewing all data prior to its release. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the policies and procedures for use of portable recording systems by required by section 626.8473; and the total amount of recorded audio and video collected by the portable recording system and maintained by the agency, the agency's retention schedule for the data, the agency's procedures for destruction of the data, and that the data are available to the public. An Inventory Report produced from Evidence.com on April 13, 2019, detailed the number of recording devices owned and maintained by the agency. The report included the device model, serial number, device name, and the officer assigned to the device. The Hutchinson Police Department BWC policy requires patrol officers to wear BWC's while on duty. A review of randomly selected dates from the patrol schedule were verified against the Evidence.com Evidence Created Report and confirmed that officers are wearing and activating their BWCs. A copy of the Hutchinson Police Department's Policy on BWCs is posted on the City's website. A query report summarizing all BWC data collected and maintained by the Hutchinson Police Department was produced from Evidence.com and reviewed. The report details the total amount of data created, stored/maintained, and deleted. The Hutchinson Police Department utilizes the City of Hutchinson Records Retention Schedule and agency specified retention in Evidence.com. BWC data is fully deleted electronically from Evidence.com when the scheduled deletion date, based on the category assigned to the data and its associated retention, is reached. BWC data is available upon request, and access may be requested by on-line request form or in person. No discrepancies noted. Audit Requirement: Use of Agency -Issued Portable Recording Systems Determine if peace officers are only allowed to use portable recording systems issued and maintained by the officer's agency. The Hutchinson Police Department's BWC policy states that officers who are issued BWCs as part of their uniform, shall wear and activate the BWC consistent with policy. The policy does not state that officers are only allowed to use agency issued portable recording systems issued and maintained by the agency. One discrepancy noted. Audit Requirement: Authorization to Access Data Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. The assigned sergeant reviews meta data assigned to BWC data to ensure accuracy. User access to BWC data is managed by the assignment of roles and permissions in Evidence.com. Permissions are based on staff work assignments. Agency personnel are prohibited from accessing BWC data for non -business reasons and from sharing the data for non - law -enforcement -related purposes. The agency's BWC policy governs access to and sharing of data. The BWC policy requires department members to document access to recordings within Evidence.com. Access documentation is captured in the audit trail. When BWC data is deleted from Evidence.com, it's contents cannot be determined. The Hutchinson Police Department has had no breach of security. No discrepancies noted. Audit Requirement: Sharing Among Agencies Determine if nonpublic BWC data is shared with other law enforcement agencies, government entities, or federal agencies. The Hutchinson Police Department's BWC policy allows for the sharing of data with prosecutors and states that dissemination outside the agency is prohibited except to the extent permitted or required under the Minnesota Government Data Practices Act. BWC data that is shared with other agencies is done so by utilizing the Evidence.com share or secure link functionality. Both sharing methods are captured in the Evidence.com audit trail. A listing of shared data can be produced using the Evidence.com Evidence Shared and Downloaded Report. No discrepancies noted. Audit Requirement: Biennial Audit Determine if the agency maintains records showing the date and time the portable recording system data were collected, the applicable classification of the data, how the data are used, and whether data are destroyed as required. An Evidence.com Evidence Created Report documents the date and time portable recording system data were collected and deleted. The Evidence.com Shared and Downloaded Report documents how the data are used. The audit trail documents and any and all actions taken from the creation of the recording, to its deletion. The audit trail is maintained after data is deleted. Audit Requirement: Portable Recording System Vendor Determine if portable recording system data stored in the cloud, is stored in accordance with security requirements of the United States Federal Bureau of Investigation Criminal Justice Information Services Division Security Policy 5.4 or its successor version. An Axon CJIS Compliance White paper outlines the specific security policies and practices for Evidence.com and how they are compliant with the CJIS Security Policy. Axon has signed the CJIS Security Addendum in all states and has performed statewide CJIS-related vendor requirements in Minnesota. Axon has incorporated the CJIS Security Addendum by reference into the Evidence.com service contract with Hutchinson Police Department. Axon maintains signed CJIS Security Addendum certification pages for Axon personnel. Authorized Axon personnel are required to complete Level 4 CJIS Security Training upon assignment and biennially thereafter. No discrepancies noted. Audit Requirement: Public Comment Determine if the law enforcement agency provided an opportunity for public comment before it purchased or implemented a portable recording system and if the governing body with jurisdiction over the budget of the law enforcement agency provided an opportunity for public comment at a regularly scheduled meeting. The Hutchinson Police Department's BWC system was purchased and implemented prior to the requirement of Minn. Statute § 626.8473, Subd. 2. No discrepancies noted. Audit Requirement: Body -worn Camera Policy Determine if a written policy governing the use of portable recording systems has been established and is enforced. The Hutchinson Police Department's BWC policy is posted on the agency's website. The policy was compared to the requirements of Minn. Stat. § 626.8473. The agency's policy includes all minimum requirements of Minn. Stat. § 626.8473, Subd. 3, with the exception of (b)(5) "circumstances under which a data subject must be given notice of a recording." One discrepancy noted. This report was prepared exclusively for the City of Hutchinson and Hutchinson Police Department by Lynn Lembcke Consulting. The findings in this report are impartial and based on information and documentation provided and examined. Dated: June 30, 2019 Lynn Lembcke Consulting Lynn Lembcke HUTCHINSON POLICE SERVICES PROCEDURE Subject: Mobile Video Recorders Directive: P600 Date Issued: 7-18-19 1 Date Effective: 07-18-19 Supersedes: 03-27-2017 Number of Pages: 9 P600 PURPOSE This Policy is intended to provide officers with instruction on when and how to use in -car mobile video recorders (MVRs) and body worn cameras (BWCs) so that they may reliably record their contacts with the public in accordance with the law. P640.1 POLICY It is the policy of the Hutchinson Police Department that officers shall activate the BWCIMVR when such use is appropriate in the proper performance of his or official duties, where the recordings are consistent with this policy and the law. This policy does not govern the use or surreptitious recording devices used in investigative or undercover operation. P600.1.1 DEFINITIONS A. Activate — Any process that causes the BWC/MVR system to transmit or store audio- visual signals. B. Evidence.com — The online web -based digital media storage facility. The virtual warehouse stores digitally encrypted data (photographs, audio, and video recordings) in a highly secure environment. The digital recordings are accessible to authorized personnel based upon a security clearance and maintains an audit trail of user activity. C. MGDPA — The Minnesota Government Data Practices Act, Minn. Stat. Chapter 13. D. Mobile Video Recorder (MVR) —This refers to any system that captures audio and video signals that is capable of installation worn by officers. E. Body -worn Cameras (BWC) — This refers to any system that captures audio and video signals that is individually worn by officers- F. BWCIMVR Administrator — Designated personnel certified or trained in the operational use of BWCIMVRs, storage and retrieval methods and procedures who assigns, tracks and maintains BWCIMVR equipment, oversees needed repairs or replacement equipment through the vendor, controls user rights and access, and acts as a liaison with the vendor. Also responsible for the training of law enforcement operations on the use of the BWCIMVR. G. Recorded Media — Audio -video signals recorded or digitally stored on a storage device or portable media. P6410.2 POLICY Directive: P600 Date: 07-18-19 The Hutchinson Police Department may equip officers with access to Body -worn Cameras for use during the performance of their duties. Use of recorders is intended to enhance the Department's mission by accurately documenting contacts between officers of the Department and the public. P600.2.1 BODY -WORN CAMERA OBJECTIVES The Hutchinson Police Department has adopted the use of BWCs and MVRs to accomplish the following objectives: a) To enhance officer safety. b) To document statements and events during the course of an incident. c) To enhance the officer's ability to document and review statements and actions for both internal reporting and requirements and for courtroom preparatio nlpresentation. d) To preserve audio and visual information for use in current and future investigations. e) To provide a tool for self -critique and field evaluation during officer training. f) To enhance the public trust by preserving factual representations of officer -citizen interactions in the form of audio -video recordings. g) To assist with the defense of civil actions against Hutchinson Police Officers and the City of Hutchinson. h) To assist with the training and evaluation of officers. P600.3 OFFICER RESPONSIBILITES Officers who are issued a BWC, as part of their uniform, shall wear and activate the BWC consistent with this policy_ Prior to going into service, each officer will properly, equip him/herself to record audio and video in the field. The exception is if the officer's BWC system is not functioning and a Supervisor and BWCIMVR administrator have been notified. At the start of each shift, officers will confirm the BWC and MVR systems are operational in accordance with manufacturer specifications and department operating procedures and training. During their shift, officers will follow the established policies and procedures for documenting, categorizing and retaining any recorded media. Any time an officer reasonably believes a recorded contact may be beneficial in a non -criminal matter (e.g., a hostile contact), the officer should promptly notify a supervisor of the existence of the recording. Malfunctions, damage, loss or theft of the BWCIMVR equipment shall immediately be documented with the Communication Center and report it to a Supervisor, and BWCIMVR administrator. BWC shall not be worn while officers are engaged in outside agency employment, unless previously authorized by the Chief of Police. Officers are only allowed to use agency issued portable recording systems issued and maintained by the agency. E Directive: P600 Date: 07-18-19 P600.4 SUPERVISOR RESPONSIBILITIES Supervisors shall ensure officers are using their BWC/MVR equipment per policy Supervisors shall on a quarterly basis, randomly review BWC recordings of their officers to ensure that the equipment is operating properly and that officers are using the devices appropriately and in accordance with policy and to identify any areas in which additional training or guidance is required. Supervisors should determine corrective action for non-functioning BWCIMVR equipment. When an incident arises that requires the immediate retrieval of the recorded media (e.g., serious crime scenes, peace officer -involved shootings, department -involved collisions), a supervisor shall respond to the scene and ensure that the BWCIMVR is properly uploaded. P600.5 ACTIVATION OF THE BWCIMVR Minnesota law permits an individual to record any conversation in which one party to the conversation has given his/her permission (Minn. Stat. 626A.02). The BWCIMVR system will be used to document events and the media recordings are to be preserved in a web based digital storage facility. If no recording is made, the officer shall document and explain why their BWCIMVR was not activated. P600.5.1 REQUIRED ACTIVATION OF THE BWCIMVR This policy is not intended to describe every possible situation in which the BWC/MVR system may be used, although there are many situations where its use is appropriate. An officer may activate the system any time the officer believes its use would be appropriate and/or valuable to document an incident. All self -initiated activity in which an officer would normally notify the Hutchinson Police Communication Center. At no time is an officer expected to jeopardize his/her safety in order to activate the BMC/MVR. When and how to use the BWCIMVR 1. Each Hutchinson Police Department marked patrol squad is equipped with an MVR system. 2. Prior to the beginning of each patrol shift, officers shall sign into the BWCIMVR system and ensure that it is in proper working order. If it is not, the officer shall notify a supervisor and BWCIMVR administrator including the squad number and a description of the problem. 3. Each officer has been issued a body microphone for the MVR in their assigned squad. With the issuance of BWCs to each patrol officer, use of the MVR body mic will no longer be required. However, if the officer's BWC is out of service for 3 Directive: P600 Date: 07-18-19 any reason, officers will be required to switch back to using their assigned body m ic. 4. The MVRs are programmed to automatically activate when the squad's emergency lights are activated. They are also outfitted with a crash sensor which activates the MVR when the squad is involved in a crash significant enough to trip the sensor. 5. The MVR front camera shall be activated for all emergency driving situations and traffic stops. The MVR back seat camera shall be activated any time someone is placed in the back seat. While not required, activation of the MVR is encouraged for all other calls for service. When and How to Use the BWC 1. For each officer issued a BWC system, it is the individual officer's responsibility to ensure that the equipment is in proper working order. If it is not, notify the supervisor and BWC/MVR administrator immediately. 2. Officers shall activate the BWC to record all contacts with citizens and prior to arriving at all in -person calls for service. The department recognizes that due to the spontaneous nature of some police -public encounters, it may be impractical, unreasonable, or unsafe to immediately activate the BWC. In those cases, officers shall activate their BCW at the first reasonable opportunity. Once activated, the BWC shall remain activated for the duration of the event. 3. If an officer fails to activate the BWC, fails to record the entire contact, or interrupts the recording, the officer shall notify Communications so to be included in the CAD notes and/or narrative report, and his or her supervisor in writing with an explanation. 4. The BWC and all data, images, video, and metadata captured, recorded, or otherwise produced by the equipment is the sole property of the Hutchinson Police Department. 5. Officers shall not edit, alter, erase, duplicate, copy, share, or otherwise distribute in any manner BWC recordings without prior written authorization and approval of the Chief of Police or his or her designee. 6. Officers are encouraged to inform their supervisor of any recordings which may be of value for training purposes. 7. Requests for deletion of portions of the recordings (e.g., inadvertent personal recordings) must be submitted in writing and approved by the Chief of Police or his or her designee in accordance with state record retention laws. All requests and final decisions will be kept on file. 8. Officers shall note in ICR/CA❑ report when recordings were made during the incident in question. However, BWC recordings are not a replacement for written reports. 9. Officers may use only department -issued BWCs in the performance of official duties for this agency or when otherwise performing authorized law enforcement. services as an employee of this department. 16. Officers have na affirmative duty to inform people that a BWC is being operated or that they are being recorded. 4 Directive: P600 Date: 07-18-19 P600.5.2 CESSATION OF RECORDING Once activated the BWCIMVR system shall remain on continuously until the officer's direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be temporarily ceased to exchange information with other officers. The reason to cease and resume recording will be noted by the officer either verbally on the BWCIMVR or in a written report. Formal statements recorded on the BWCIMVR shall be recorded as separate recordings. Recordings shall be categorized, titled and ID'd in accordance with established policies and procedures. P600.5.3 WHEN ACTIVATION IS NOT REQUIRED Activation of the BWCIMVR system is not required: a) During encounters with undercover officers or informants. b) When an officer is on break or is otherwise engaged in personal activities. c) In any location where individuals have a reasonable expectation of privacy, such as a restroom, locker room or break room. d) When not in service or actively on patrol. e) Officers will try to avoid recording videos of persons who are nude or when sensitive human areas are exposed. P600.6 PROHIBITED USE OF RECORDERS a) Intentional interference with the BWCIMVR system is strictly prohibited. b) Members shall not intentionally record another department member without a court order unless lawfully authorized by the Chief of Police, or authorized designee, for the purpose of conducting a criminal investigation. c) Officers are prohibited from using department -issued BMCIMVR equipment for personal use and are prohibited from making personal copies of recordings created while on -duty or while acting in their official capacity. d) There shall be no audio or video recordings made in any court of law, unless authorized by a judge (Minn. Court Rule 4, General Rules of Practice). P600.7 REVIEW OF RECORDINGS a) All recordings are the property of the Hutchinson Police Department and subject to the provisions of the MGDPA. Dissemination outside of the agency is strictly prohibited except to the extent permitted or required under the MGD PA, Peace Office ❑iscipline Procedures Act (Minn. Stat. 626.89), or other applicable law. 5 Directive. P600 Date: 07-18-1 g b) Supervisors are authorized to review recordings whenever such recordings would be beneficial in reviewing the officer's performance ❑r actions. c) Officers are authorized to access not public (confidential or private) BWC Data for legitimate law enforcement purpose, including but not limited to report writing. Nothing in the policy restricts an officer from reviewing BWC Data created by the BWC Issued to and operated by the officer, excepting authorized administrative lockdown. d) Officers involved in a Critical Incident may view or listen to the BWC Data of the incident only after: 1. The Officer has met with the Minnesota Public Employee Association representative or legal counsel, if requested and 2. The officer and legal counsel have met with the investigative entity or designee regarding the investigative process to ensure the integrity of the investigative entity's Critical Incident investigation: including but not limited to investigations/incidents where serious injury or death results during police custody or involvement. e) An investigator assigned to a related criminal investigation may review BWC Data relevant to their investigation. f) Nothing in this policy limits or prohibits the use of BWC Data by the department to evaluate alleged misconduct or as a basis for discipline. g) Officers may not copy or record BWC Data with smart phones, video cameras, or any other means. h) Supervisors may not access or review BWC Data for the purpose of surveillance of any employee. However, BWC Data may be accessed by a supervisor investigating a complaint of misconduct. A complaint of misconduct may include any allegation of improper procedure or misconduct, from an informal allegation or question to a formalized internal affairs complaint. i) Officers needing to access BWC Data from another officer's BWC must make a request to their supervisor to access data from another officer's BWC. Requests may be granted only for a legitimate purpose relating to employment, such as the need to complete a report. j) Response to Resistance or Aggressive Review: BWC Data may be accessed as part of the department's review of officer response to resistance or aggression. Only supervisors and department personnel who have the responsibility to review a response to resistance or aggression may access BWC Data pertaining to the incident. k) Pursuit Review: BWC Data showing a vehicle pursuit may be accessed by supervisors and department personnel who have the responsibility to review the incident. BWC Data showing an accident may be disclosed to the Accident Review Supervisor. 1) Showing BWC Data to Witnesses: Officers may display portions of BWC Data to witnesses as necessary and only for purposes of investigation as allowed by Minnesota Statutes section 13.82, subdivision 15, which states this is allowable to "aid the law enforcement process, promote public safety, or dispel widespread rumor or unrest". m) The Police Chief or designee may display portions of BWC Data to witnesses as necessary for purposes of investigation, to "aid the law enforcement process, promote public safety, or dispel widespread rumor or unrest" as allowed by Minnesota Statutes section 13.82, subdivision 15. 0 Directive: P600 Date: 47-18-19 Recorded files may also be reviewed: a) To assess proper functioning of BWCIMVR systems. b) By court and prosecutorial personnel through proper process or with permission of the chief of Police or Police Lieutenant. c) To assess possible training value. d) Officers will be notified if their recordings may be shown for staff or public safety training purposes. If an involved officer objects to showing a recording, his/her objection will be submitted to the Police Chief to determine if the training value outweighs the officer's objection. e) Citizens will not typically be allowed to review the recordings; however, a supervisor may authorize the video recording to be viewed by the citizens at the scene in order to mitigate possible complaints or as part of an investigation. Members shall document in the Post Note field of Evidence.com the purpose for accessing any recorded file. This documentation is to clarify the reason for viewing the recording when developing the audit trail. In no event shall any recording be used or shown for the purpose of ridiculing, embarrassing or intimidating any employee; this includes submission of any portion of a video recording to a media organization. P604.8 DOCUMENTING BWCIMVR USE If any incident or video statements are recorded with the BWC/MVR system, the existence of that recording shall be documented in the officer's report. P600.9 RECORDING MEDIA STORAGE AND INTEGRITY At the end of their shift, officers shall place the BWC/MVR into the docking station. This will allow the data to be transferred from the BWC/MVR through the docking station to Evidence.com. The data is considered impounded at this point and the BWCIMVR is cleared of existing data. The BWC/MVR should not be removed from the docking station until the data has been uploaded and the battery has been fully recharged. P600.9.1 COPIES OF RECORDING MEDIA Evidentiary copies of digital recordings will be accessed and copied from Evidence.com for official law enforcement purposes only. Access rights may be given to the McLeod County Attorney, the Hutchinson City Attorney, or other prosecutorial agencies associated with any future prosecution arising from an incident in which the BWC/MVR was utilized. Officers shall ensure relevant recordings are preserved. Officers or SWC/MVR administrators may prevent automatic deletion of changing the category of the media at any time prior to deletion. 7 Directive: P600 P600.10 SYSTEM OPERATIONAL STANDARDS Date: 07-18-19 a) BWCIMVR system use should be based on officer safety requirements and device manufacturer recommendations. b) The BWCIMVR system should be configured to minimally record for 30 seconds prior to activation. c) For each digital recording, officers shall select the proper category: no action taken, report, traffic stop, accidental recording, officer injury, training, critical incident, administrative (supervisor only), permanent retention (admin use only). d) For each digital recording (except for accidental recordings), officers shall enter an I❑ number as the 8-digit ICR number (e.g. 17001234). e) For each digital recording (except for accidental recordings), officers shall enter a descriptive title as titled in CAD/RMS. f) Digital recordings shall be retained according to the Department's retention schedule or as required by the rules of evidence, unless a specific request is made to store them for a longer period of time by an authorized person. g) Officers shall not attempt to delete, alter, reuse, modify or tamper with BWCIMVR recordings. P600.11 BWCIMVR ADMINISTRATOR RESPONSIBILITES The BWCIMVR administrator is responsible for deleting media: a) Pursuant to a court order. b) In accordance with established records retention policies, including reissuing all other media deemed to be of no evidentiary value. c) In instances where privacy issues are noted. d) Ordering, issuing, retrieving and storing all BWCIMVR equipment. e) Logs reflecting BWCIMVR equipment assignments, serial number, the date it was issued, and the officer to which it was issued. P600.12 CLASSIFICATION OF BWCIMVR DATA Nothing in this policy shall be interpreted as changing the underlying classification of data collected by BWCIMVR systems. The classification of data collected by BWCIMVR systems will need to be determined on a case -by -case basis upon application and interpretation of the MGDPA and other laws. Directive: P600 Date: 07-18-19 P600.13 SANCTIONS FOR MISUSE OF RECORDED MEDIA Any member misusing recorded media for any reason other than official law enforcement purposes will be subject to disciplinary action. The Chief of Police, or designee, shall meet with the person who is alleged to have violated the policy and determine appropriate sanctions, which may include any or all of the standard discipline policies currently in place at the Hutchinson Police Department including verbal reprimand, written reprimand, suspension or termination. Intentional misuse of recorded media is a serious violation. If criminal behavior is believed to have occurred, appropriate agencies will be notified for further investigation. The specific situation in each case of misuse of recorded media will be looked at with all circumstances considered when determining disciplinary actions. Consideration will be given to the extent of the loss or injury to the system, agency, or other person upon release or disclosure of sensitive or classified information to an unauthorized individual. P600.14 TRAINING Users of the BWCIMVR systems and supervisors shall successfully complete an approved course of instruction prior to being deployed. The designated trainer shall document this training. 9 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Check Date Check Vendor Name Description Amount 07/05/2019 EFT987 EFTPS PAYROLL 6/16 - 6/29/19 $ 74,805.70 07/05/2019 EFT988 Child Support PAYROLL 6/16 - 6/29/19 149.54 07/05/2019 EFT989 MN Dept of Revenue PAYROLL 6/16 - 6/29/19 14,701.43 07/05/2019 EFT990 Provident Life and Acc Ins PAYROLL 6/16 - 6/29/19 666.41 07/05/2019 EFT991 PERA PAYROLL 6/16 - 6/29/19 51,273.29 07/05/2019 EFT992 TASC-Flex PAYROLL 6/16 - 6/29/19 1,551.25 07/05/2019 EFT993 TASC-H S A PAYROLL 6/16 - 6/29/19 12,976.73 07/05/2019 EFT994 ICMA PAYROLL 6/16 - 6/29/19 2,360.00 07/05/2019 EFT995 VOYA PAYROLL 6/16 - 6/29/19 530.00 07/05/2019 EFT996 MNDCP PAYROLL 6/16 - 6/29/19 350.00 07/05/2019 206547 Manual Payroll Check PAYROLL 6/16 - 6/29/19 205.61 07/05/2019 206548 NCPERS PAYROLL 6/16 - 6/29/19 320.00 07/05/2019 206549 HART PAYROLL 6/16 - 6/29/19 585.47 07/09/2019 206550 WM MUELLER & SONS STREET & PAVEMENT REPAIRS 2019 44,716.55 07/09/2019 206551 WM MUELLER & SONS 1-41318-04 PAY #7 - 2018 Pavement Mgmt Program 172,699.92 07/23/2019 206552 AARP JULY AARP INSTRUCTION - SENIOR CENTER 405.00 07/23/2019 206553 ABDO EICK & MEYERS FINAL 2018 FINANCIAL AUDIT COST 1,000.00 07/23/2019 206554 ABEL REALTY ADVISORS, LLC JUNE RETAINER BILLING: ECONOFOODS/SHOPKO 3,500.00 07/23/2019 206555 ACE HARDWARE REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 873.00 07/23/2019 206556 VOID - 07/23/2019 206557 ALEX AIR APPARATUS INC SCBA COMPRESSOR REPAIR LEAKS - FIRE 445.44 07/23/2019 206558 ALLSTATE PARTS OF GLENCOE LOWBOY TRAILER: STUDS, NUTS - CREEKSIDE 72.70 07/23/2019 206559 ALPHA WIRELESS JULY MAINTENANCE - POLICE RADIOS 794.75 07/23/2019 206560 AMANDA GERADS REIMB PRCE FEE - CANCELLATION DUE TO SURGERY 50.00 07/23/2019 206561 AMERICAN BOTTLING CO JUNE COST OF GOODS - LIQUOR STORE 479.28 07/23/2019 206562 AMERIPRIDE SERVICES SERVICES FOR LIQUOR STORE 126.58 07/23/2019 206563 ANGIE ELTON SWIM LESSON REFUND 40.00 07/23/2019 206564 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING 171.00 07/23/2019 206565 ARCTIC GLACIER USA INC. JUNE COST OF GOODS - LIQUOR STORE 1,321.88 07/23/2019 206566 ARTISAN BEER COMPANY JULY COST OF GOODS - LIQUOR STORE 697.80 07/23/2019 206567 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - VARIOUS DEPTS 910.55 07/23/2019 206568 B & C PLUMBING & HEATING INC MASONIC PARK TOILET REPLACE / WWTP FILTERS 1,206.52 07/23/2019 206569 BELLBOY CORP JULY COST OF GOODS - LIQUOR STORE 1,932.10 07/23/2019 206570 BENNY'S MEAT MARKET PATTIES - ROBERTS PARK CONCESSIONS 122.25 07/23/2019 206571 BERGER PLUMBING HEATING A/C, LLC PLUMBING REPAIRS AT RECREATION BLDG 458.00 07/23/2019 206572 BERNICK'S CONCESSIONS SUPPLIES / LIQUOR COST OF GOODS 2,649.02 07/23/2019 206573 BIOBAG AMERICAS INC 2019 BIO-BAG PURCHASE - REFUSE 407.00 07/23/2019 206574 BOLTON & MENK INC. 8-UNIT T-HANGAR SERVICES 5/18 - 6/14'19 3,273.18 07/23/2019 206575 BRANDON TIRE CO SERVICE ON 4 PARKS VEHICLES/EQUIPMENT 318.27 07/23/2019 206576 BRAUN INTERTEC CORP 2018 PAVEMENT MGMT PROGRAM THRU 6/21/19 1,449.75 07/23/2019 206577 BREAKTHRU BEVERAGE JULY COST OF GOODS - LIQUOR STORE 2,916.57 07/23/2019 206578 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEES 390.00 07/23/2019 206579 BUSHMAN, RAQUEL REIMB: CONCESSION SUPPLIES 176.77 07/23/2019 206580 C & L DISTRIBUTING JULY COST OF GOODS - LIQUOR STORE 46,687.03 07/23/2019 206581 CARD SERVICES CONCESSION SUPPLIES - POOL 238.54 07/23/2019 206582 CARS ON PATROL SHOP LLC TOW 2 VEHICLES / REPAIR TO 2 SQUAD CARS 545.00 07/23/2019 206583 CARVER COUNTY COURT ADMIN BAIL: T ANDERSON 220.00 07/23/2019 206584 CEGI WASSMAN REIMBURSE COMMUNITY EDUC FEE 35.00 07/23/2019 206585 CENTRAL HYDRAULICS REPAIRS SUPPLIES - VARIOUS DEPTS 2,915.26 07/23/2019 206586 CENTRAL LANDSCAPE SUPPLY SOIL STABILIZATION SERVICE - STREETS 307.85 07/23/2019 206587 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE 148.80 07/23/2019 206588 CHANKASKA CREEK JULY COST OF GOODS - LIQUOR STORE 327.60 07/23/2019 206589 CINTAS CORPORATION CLEANING SERVICES- VARIOUS DEPTS 260.84 07/23/2019 206590 CLARKE ENVIRONMENTAL MOSQUITO MANAG MAY & JUNE SERVICES - MOSQUITO CONTROL 19,340.00 07/23/2019 206591 COLDSPRING ROSE NICHE FRONT- CEMETERY COLUMBARIA 257.00 07/23/2019 206592 COMPUTER INTEGRATION TECHNOLOGIES QUALITY ASSURANCE REMOTE SUPPORT 720.00 07/23/2019 206593 COOK, STEVE REIMB: TRAVEL TO WASHINGTON DC 1,193.75 07/23/2019 206594 CREEKSIDE SOILS MULCH & BITCON FOR CITY FACILITIES 1,624.03 07/23/2019 206595 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES FOR 2 POLICE SQUADS 188.26 07/23/2019 206596 CROW RIVER PRESS INC ISR NEWSLETTERS / CITY LETTERHEAD 153.02 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Check Date Check Vendor Name Description Amount 07/23/2019 206597 CRYSTEEL TRUCK EQUIP LO-SIDE BOX & LADDER RACK - WATER PICKUP 2,058.54 07/23/2019 206598 CUMMINS NPOWER LLC INSPECTIONS & PARTS FOR POLICE GENERATOR 1,279.21 07/23/2019 206599 D. ERVASTI SALES CO, LLC MOUND & CLAY FOR VMF BASEBALL FIELD 5,288.00 07/23/2019 206600 DANA EDMISTON REFUND PRCE FEE - CANCELLED OUT OF LESSIONS 80.00 07/23/2019 206601 DOSTAL ELECTRONIC'S CENTER TUNER, PIG TAILS - RECREATION BLDG 95.00 07/23/2019 206602 DURHEIM, JASON UB refund for account: 3-695-1090-4-01 155.84 07/23/2019 206603 E2 ELECTRICAL SERVICES INC ELECTRICAL WORK AT VARIOUS LOCATIONS 1,436.47 07/23/2019 206604 ECOLAB PEST ELIMINATION RODENT PROGRAM 408.14 07/23/2019 206605 ERICKSON, CHRISTINE REIMB: CLOCK PURCHASE FOR CIVIC ARENA 92.33 07/23/2019 206606 EWERT BROS INC TELEVISE SEWER & STORM SEWER LINES 542.00 07/23/2019 206607 EXNER, KENT REIMB: TRAVEL- MESERB, MNDOT TAP, LRRB, 552.45 07/23/2019 206608 FASTENAL COMPANY REPAIRS SUPPLIES - VARIOUS DEPTS 1,071.67 07/23/2019 206609 FENSKE'S STUMP REMOVAL REMOVED 42 TREES - VARIOUS LOCATIONS 20,800.00 07/23/2019 206610 FIELD, WANDA & MICHAEL UB refund for account: 2-035-6470-4-00 86.35 07/23/2019 206611 FILZEN, MARY REIMB: TRAVEL FOR DEMO OF NEW MV SYSTEM, 77.02 07/23/2019 206612 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 168.79 07/23/2019 206613 FLOW MEASUREMENT & CONTROL COMPANY CERTIFICATIONS OF FLOW METERS - WWTP 1,590.00 07/23/2019 206614 GITCH GEAR LLC BOTTLE OPENERS - LIQUOR STORE COST OF GOODS 263.00 07/23/2019 206615 GLENCOE SILVER LAKE COMMUNITY ED 2019 SPRING SOCCER LEAGUE 50.00 07/23/2019 206616 GRAINGER REPAIR&MAINTSUPPLIES- VARIOUSDEPTS 1,615.87 07/23/2019 206617 GREEN EARTH LAWN CARE INC 6/21 NUISANCE LAWN MOWING: 505 DALE ST 65.00 07/23/2019 206618 HACH COMPANY EQUIP FOR WTP & CHEMICALS FOR WWTP 3,130.71 07/23/2019 206619 HANSON & VASEK CONSTRUCTION CONCRETE REPAIRS 2019 1,025.00 07/23/2019 206620 HAWKINS INC CHEMICALS FOR WTP & WATERPARK 3,384.00 07/23/2019 206621 HENRYS FOODS INC CONCESSION SUPPLIES- POOL 446.10 07/23/2019 206622 HERALD JOURNAL PUBLISHING ADVERTISING FOR LIQUOR HUTCH 435.00 07/23/2019 206623 HILLYARD/ HUTCHINSON TISSUES, AEROSOL- RECREATION BLDG 358.40 07/23/2019 206624 HJERPE CONTRACTING VARIOUS PROJECTS 4,935.75 07/23/2019 206625 HOFFMANN, LIZ REIMB: SAFETY FOOTWEAR 119.99 07/23/2019 206626 HOISINGTON KOEGLER GROUP INC JUNE SERVICES: PARKS MASTER PLAN 3,163.35 07/23/2019 206627 HOLT MOTORS INC REPAIRS AND PARTS - STREETS 825.51 07/23/2019 206628 HUTCH BOWL SUMMER SENIOR CENTER PROGRAM - BOWLERS 2,262.00 07/23/2019 206629 HUTCH CAFE SENIOR CENTER FELLOWSHIP DINNERS - JAN-JUN 1,258.98 07/23/2019 206630 HUTCHFIELD SERVICES INC CONSTRUCTION CLEANUP AT HATS 1,200.00 07/23/2019 206631 HUTCHINSON CO-OP LP GAS, DIESEL, CHEMICALS 4,151.88 07/23/2019 206632 HUTCHINSON CO-OP AGRONOMY PLEXUS, TRADITION 93, ROUNDUP - STREETS 271.75 07/23/2019 206633 HUTCHINSON HEALTH TESTING 492.00 07/23/2019 206634 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR REIMB - 6/5/19 THE OAKS AT EAGLE 677.68 07/23/2019 206635 HUTCHINSON UTILITIES JUNE UTILITIES 6/1- 7/1'19 113,115.48 07/23/2019 206636 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 434.32 07/23/2019 206637 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 176.61 07/23/2019 206638 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 575.76 07/23/2019 206639 HUTCHINSON, CITY OF Storm Drainage 6/1- 6/31'19 6,258.17 07/23/2019 206640 HUTCHINSON, CITY OF REPLENISH ATM AT CITY CENTER 5,000.00 07/23/2019 206641 IDEAL SERVICE INC MAIN LS REPAIR - PUMP #2 - WWTP 1,066.99 07/23/2019 206642 INDELCO PLASTICS CORPORATION BLIND FLANGES - WWTP 202.57 07/23/2019 206643 INDIAN ISLAND WINERY JULY COST OF GOODS - LIQUOR STORE 120.48 07/23/2019 206644 INGSTAD BROADCASTING KARP: GRADUATION SAFETY SPOTS 118.00 07/23/2019 206645 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP SUPPLIES - BATTERIES 261.85 07/23/2019 206646 INTERSTATE POWER COMPANIES INC BEARINGS FOR CREEKSIDE BAGGER 60.53 07/23/2019 206647 IOWA DEPT OF AGRICULTURE JAN-JUN TONNAGE FEES - CREEKSIDE 12.07 07/23/2019 206648 ISD #423 REIMBURSE FOR JUNE ACTIVITIES FEES 50,185.00 07/23/2019 206649 JAY MALONE MOTORS PAN, MAGNET, SEALER, FLUID & FILTERS 138.72 07/23/2019 206650 JESSE TREBIL FOUNDATION SYSTEMS INC REFUND PERMIT#PB19-0127 52.62 07/23/2019 206651 JOHNSON BROTHERS LIQUOR CO. JULY COST OF GOODS - LIQUOR STORE 8,898.00 07/23/2019 206652 JULIO CASILLAS REIMB CANCELLED STUDENT DRIVER ED CLASS 379.00 07/23/2019 206653 JUUL CONTRACTING CO CAMPGROUND SEWER PROJECT 17,591.20 07/23/2019 206654 K & C PAINTING OF MINNESOTA LLC PAINTING SERVICES - POLICE TRAINING SITE 1,400.00 07/23/2019 206655 KAHNKE BROTHERS NURSERY ENERGY TREES 306.00 07/23/2019 206656 KERI'S CLEANING & HANDYMAN SERVICES 7/1 - 7/15 CITY CTR, LIBRARY, FIRE, SR DINE 2,044.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Check Date Check Vendor Name Description Amount 07/23/2019 206657 KEY GOVERNMENT FINANCE INC. 2019 DEBT PAYMENT ON ROTOCHOPPER 87,832.75 07/23/2019 206658 KNIFE RIVER CORPORATION WASHED ROCK FOR HATS 420.00 07/23/2019 206659 KOHLS SWEEPING SERVICE DOZER TO PILE ASPHALT/CONCRETE - CREEKSIDE 5,444.46 07/23/2019 206660 KONRAD MATERIAL SALES, LLC ASPHALT PATCH - SPRING/FALL MIX 1,674.40 07/23/2019 206661 KWIKTRIP CONCESSION SUPPLIES- POOL 1,003.00 07/23/2019 206662 L & P SUPPLY CO PARKS DEPT- TRADE IN GATORS FOR NEW 1,730.00 07/23/2019 206663 LANDSKAPINGS PUBLIC WORKS LANDSCAPE MAINT 2019 2,450.00 07/23/2019 206664 LANO EQUIPMENT OF NORWOOD 65 HP TRACTOR & 14' FINISH MOWER 11,510.21 07/23/2019 206665 LENARZ, TROY SETUP & DISTRIBUTION OF TEAM PHOTOS 599.00 07/23/2019 206666 LISA OHARA REFUNDS: IMAGINATION CAMP, MESSY ART 260.00 07/23/2019 206667 LOCATORS & SUPPLIES RAIN JACKETS & MANHOLE COVER EXTRACTOR 408.95 07/23/2019 206668 LOCHER BROTHERS INC JULY COST OF GOODS - LIQUOR STORE 60,210.55 07/23/2019 206669 LOGIS NETWORK SERVICES THRU 6/15/19 6,686.00 07/23/2019 206670 LYNDE & MCLEOD INC. JUNE YARDWASTE - CREEKSIDE 470.99 07/23/2019 206671 MACQUEEN EQUIP LLC BRUSHES, CHANNELS - PUBLIC WORKS PARTS 506.04 07/23/2019 206672 MAGNUSSON, BRIAN REIMB: WORK PANTS 100.00 07/23/2019 206673 MARCO TECHNOLOGIES, LLC JUNE CONTRACT - COPIERS AT VARIOUS SITES 996.25 07/23/2019 206674 MARCO TECHNOLOGIES, LLC MONTHLY COPIERS AT RECREATION BLDG 361.20 07/23/2019 206675 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENTS - 2 NEW OFFICERS 1,100.00 07/23/2019 206676 MAYTAG LAUNDRY & CAR WASH 6/6, 6/18 SERVICES - EVENT CENTER LINENS 175.64 07/23/2019 206677 MCLEOD COUNTY AUDITOR -TREASURER WARRIOR EXPANSION TIF SETUP FEE 100.00 07/23/2019 206678 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: W NEUMANN 400.00 07/23/2019 206679 MCLEOD COUNTY PUBLIC WORKS SALT 2018-2019 SEASON 33,058.81 07/23/2019 206680 MCLEOD COUNTY RECORDER A 440576 AGREEMENT 46.00 07/23/2019 206681 MEDICA August Medical Insurance 138,015.42 07/23/2019 206682 MELLIES, BRADLEY UB refund for account: 2-585-6560-6-01 44.77 07/23/2019 206683 MENARDS HUTCHINSON REPAIRS SUPPLIES - VARIOUS DEPTS 400.02 07/23/2019 206684 MERANDA WACEK IMAGINATION CAMP REFUND 100.00 07/23/2019 206685 MESSAGE MEDIA U.S.A., INC JULY SERVICES 39.08 07/23/2019 206686 MID-AMERICAN RESEARCH CHEMICAL OIL, CLEANERS, SPRAYER - HATS 709.41 07/23/2019 206687 MIES OUTLAND INC POLARIS RANGER: FILTERS - FIRE DEPT 44.99 07/23/2019 206688 MILLNER HERITAGE VINEYARD & WINERY JULY COST OF GOODS - LIQUOR STORE 523.20 07/23/2019 206689 MINI BIFF 5/29 - 6/25'19 - FIVE LOCATIONS 480.91 07/23/2019 206690 MINNEAPOLIS, CITY OF MAY APS FEES 47.70 07/23/2019 206691 MINNESOTA ASSN OF CEMETERIES SONJA PETERSON ANNUAL MEMBERSHIP DUES 85.00 07/23/2019 206692 MINNESOTA DEPT OF AGRICULTURE SPECIALTY FERTILIZER & PLANT/SOIL 7/1/1 1,632.96 07/23/2019 206693 MINNESOTA DEPT OF TRANSPORTATION MATERIAL TESTING & INSPECTION 180.72 07/23/2019 206694 MINNESOTA FIRE SERVICE CERTIF BOARD MCKAY, PELLER, SCHULTE - STATE CERT EXAM 1,710.00 07/23/2019 206695 MINNESOTA SIGNAL LLC REPAIR OF CROSSING SIGN & POLE - SCHOOL RD 3,503.80 07/23/2019 206696 MINNESOTA UNEMPLOYMENT INSURANCE 2ND QTR 2019 UNEMPLOYMENT BENEFITS PAID 8,399.50 07/23/2019 206697 MINNESOTA VALLEY TESTING LAB WWTP WATER SAMPLE TESTING 1,499.40 07/23/2019 206698 MN DEPT OF LABOR & INDUSTRY/CODE 2ND QTR STATE SURCHARGE PER WATER METER 5,762.18 07/23/2019 206699 MN DEPT OF LABOR & INDUSTRY/CODE 2019 SCF ASSESSMENT 139.06 07/23/2019 206700 MN DEPT OF NATURAL RESOURCES PYMT 7 OF 10 - INCOME CONTRACT #105645 3,650.00 07/23/2019 206701 NELSON PHOTOGRAPHY 16 X 20 PRESTIGE - WATERPARK 50.00 07/23/2019 206702 NERO ENGINEERING LLC JUNE SERVICES - WTP & WWTP 12,240.00 07/23/2019 206703 NORDQUIST, STEVE & JENINE UB refund for account: 2-488-5450-9-00 p 177.62 07/23/2019 206704 NORTH CENTRAL INTERNATIONAL TANKER 4 SEAT BELT RETRACTOR - FIRE 196.18 07/23/2019 206705 NORTHERN BUSINESS PRODUCTS PAPER FOR POLICE DEPT 15.71 07/23/2019 206706 NORTHERN STATES SUPPLY INC CONNECTORS, HEAT SHRINK, HEX CAPS - HATS 314.32 07/23/2019 206707 NORTHWESTERN POWER EQUIP DEHUMIDIFIER FOR WTP 3,380.00 07/23/2019 206708 NUVERA JUL PHONE SERVICES 5,556.40 07/23/2019 206709 O'REILLY AUTO PARTS SUPPLIES FOR PUBLIC ARTS & WTP 66.13 07/23/2019 206710 OFFICE DEPOT SUPPLIES FOR PUBLIC WORKS 181.35 07/23/2019 206711 ON TRAX TRUCK REPAIR REPLACED HUB & HUB ASSEMBLY - STREETS 1,594.18 07/23/2019 206712 PEAT INC. SPHAGNUM FINE - CREEKSIDE INVENTORY 2,385.00 07/23/2019 206713 PELLINEN LAND SURVEYING PLAT PREPARATION - STREET RIGHT OF WAY #14 3,101.25 07/23/2019 206714 PEN & INC. DESIGN - CREEKSIDE BRAND 40LB 400.00 07/23/2019 206715 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING 6/30-7/13 5,203.46 07/23/2019 206716 PHILLIPS WINE & SPIRITS IJULY COST OF GOODS - LIQUOR STORE 9,606.46 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Check Date Check Vendor Name Description Amount 07/23/2019 206717 POSEY PATCH FLOWERS FUNERAL FLOWERS: DEB SCHOTT- POLICE 43.00 07/23/2019 206718 PREMIUM WATERS JULY SERVICES- PARKS GARAGE 27.50 07/23/2019 206719 PRIME MEDIA THERMAL PAPER ROLLS FOR CITATIONS - POLICE 177.47 07/23/2019 206720 PRO AUTO MN INC. 2014 FUSION: REPLACE BATTERY - BLDG INSP 219.87 07/23/2019 206721 QUADE ELECTRIC TRAFFIC SIGNAL; CAPACITOR 54.75 07/23/2019 206722 QUALITY FLOW SYSTEMS HATS LS PUMP REPAIR PARTS- WWTP 8,320.00 07/23/2019 206723 R & R EXCAVATING PYMT #1- HUTCH PARK ELEM TENNIS COURTS 174,577.86 07/23/2019 206724 RATH RACING INC FIRE STATION SOAP DISPENSER MODIFICATIONS 40.00 07/23/2019 206725 RECREATION SUPPLY CO, INC WATERPARK SINGLE TUBES (12) 309.12 07/23/2019 206726 REVIER WELDING MCCLOSKEY DRUM REPAIR & PARTS, BAGGER PARTS 2,662.53 07/23/2019 206727 RJO CORPORATE LIFEGAURD SHIRTS - WATERPARK 379.60 07/23/2019 206728 RJO CORPORATE SHORT SLEEVE T-SHIRTS - WATERPARK 1,217.35 07/23/2019 206729 ROZEBOOM, JORDAN REIMB: SAFETY FOOTWEAR 71.84 07/23/2019 206730 RUNNING'S SUPPLY REPAIRS SUPPLIES - VARIOUS DEPTS 667.17 07/23/2019 206731 RUTLEDGE, NADINE PROF SERVICES - ICE SHOW ADMIN 600.00 07/23/2019 206732 SAM'S TIRE SERVICE 1997 MACK #514 - INSTALL NEW TIRES - CREEKSIDE 1,787.86 07/23/2019 206733 SARAH SPRENGER AQUATIC CENTER REFUND 42.00 07/23/2019 206734 SCOTT'S LAWN SERVICE JUNE LAWN SERVICE: 4 NUISANCE LAWNS 160.00 07/23/2019 206735 SEPPELT, MILES REIMB: TRAVEL- EDAM, STATE OF MFG REPAR 373.00 07/23/2019 206736 SHAW, KAREN JUNE CLASSES 120.00 07/23/2019 206737 SHORT-ELLIOT-HENDRICKSON, INC GENERAL ENGINEERING SERVICES 3,510.95 07/23/2019 206738 SOLUS LED LED PANELS FOR CIVIC ARENA 945.00 07/23/2019 206739 SOUTHERN WINE & SPIRITS OF MN JULY COST OF GOODS - LIQUOR STORE 16,436.24 07/23/2019 206740 SOUTHWEST CORRIDOR TRANS COALITION 2019 DUES - ENGINEERING 100.00 07/23/2019 206741 SPRING LAKE ENGINEERING SUPPORT FOR RADIO & CITECT SYSTEMS - WWTP 250.00 07/23/2019 206742 STACY FOSTER TRIP CANCELLED DUE TO LOW ENROLLMENT 20.00 07/23/2019 206743 STANDARD PRINTING-N-MAILING CITY MAILING & POSTAGE; PAPER 657.27 07/23/2019 206744 STANLEY ACCESS TECH LLC REPAIR/REPLACE SENSOR - LIQUOR STORE 620.71 07/23/2019 206745 STREICH TRUCKING CREEKSIDE FREIGHT - VARIOUS LOCATIONS 1,334.75 07/23/2019 206746 SYSCO WESTERN MN CONCESSION SUPPLIES - POOL & ROBERTS PARK 3,953.31 07/23/2019 206747 TACTICAL SOLUTIONS CERTIFICATIONS OF RADAR & LASER UNITS - PD 273.00 07/23/2019 206748 TAPS-LYLE SCHROEDER CLEANING SERVICES- EVENT CENTER 25.00 07/23/2019 206749 TESSMAN COMPANY LINE MARKERS, TURFACE - PARKS 965.92 07/23/2019 206750 THOMSON REUTERS-WEST JUNE WEST INFO CHARGES - LEGAL 126.00 07/23/2019 206751 TIFFANY BARNARD CLASS CANCELLED DUE TO LOW ENROLLMENT 100.00 07/23/2019 206752 TITAN MACHINERY REPAIRS TO 2 STREETS EQUIPMENT 473.87 07/23/2019 206753 TRI COUNTY WATER BOTTLE WATER DELIVERY - POLICE 79.75 07/23/2019 206754 ULINE KNIFE BLADES - RECREATION BLDG 44.05 07/23/2019 206755 UNITED FARMERS COOP GAS & DIESEL - HATS FUEL SYSTEM 36,437.24 07/23/2019 206756 UNUM LIFE INSURANCE CO OF AMERICA August Life Insurance 2,700.70 07/23/2019 206757 US COMPOSTING COUNCIL BRONZE SOILBUILDER 2019-20 - CREEKSIDE DUES 415.00 07/23/2019 206758 US IDENTIFICATION MANUAL US IDENTIFICATION MANUAL UPDATE - DMV 82.50 07/23/2019 206759 VERIZON CONNECT NWF, INC. JUNE SERVICES 94.75 07/23/2019 206760 VERIZON WIRELESS MAY 24 - JUN 23, 2019 CELLULAR SERVICE 2,778.58 07/23/2019 206761 VIKING BEER JULY COST OF GOODS - LIQUOR STORE 19,093.68 07/23/2019 206762 VIKING COCA COLA JULY COST OF GOODS - LIQUOR STORE 519.30 07/23/2019 206763 VIKING SIGNS & GRAPHICS INC DISTANCE MARKERS, DOG PARK SIGNS 330.00 07/23/2019 206764 VINOCOPIA INC JULY COST OF GOODS - LIQUOR STORE 748.50 07/23/2019 206765 VIVID IMAGE ANNUAL SAFE & SOUND WEBSITE HOSTING - EDA 720.00 07/23/2019 206766 WASTE MANAGEMENT OF WI -MN RESIDENTIAL DISPOSAL & WWTP DITCH DISPOSAL 19,380.92 07/23/2019 206767 WEST CENTRAL SANITATION INC. JUNE REFUSE HAULING & CITY FACILITIES 49,462.28 07/23/2019 206768 WILSON'S NURSERY INC TREES PURCHASED 1,267.00 07/23/2019 206769 WINE MERCHANTS INC JULY COST OF GOODS - LIQUOR STORE 133.61 07/23/2019 206770 WM MUELLER & SONS FINE MIX - STREET REPAIR MATERIAL 242.19 07/23/2019 206771 WONDERLIC ANNUAL SYSTEM ACCESS FEE - POLICE 250.00 07/23/2019 206772 WRIGHT COUNTY COURT ADMIN BAIL: B HASTI 500.00 07/23/2019 206773 WRS IMPORTS LLC JULY COST OF GOODS - LIQUOR STORE 1,644.00 07/23/2019 206774 ZACK WENZ REFUND FOR CAMPGROUND RESERVATION 70.00 Total- Check Disbursements: $ 1,541,169.86 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Department Purchasing Card Activity - June 2019 Date Dept Vendor Name Description Amount 06/07/2019 FINANCE WAL-MART Soda for City Center vending machine $ 29.32 06/12/2019 FINANCE AMAZON Twin Pocket Folders for Payroll 9.68 06/13/2019 FINANCE AMAZON Yellow post -it notes 5.18 06/14/2019 FINANCE AMAZON Office supplies for City Center 48.00 06/18/2019 FINANCE AMAZON Compostable drinking cups for City Center 86.99 06/26/2019 FINANCE WAL-MART Soda for City Center vending machine 14.94 06/06/2019 FIRE CASH WISE food/kitchen supplies 54.88 06/13/2019 FIRE ETRAILER CORPORATION New receiver hitch for Rescue 8 1/2 city 1/2 rural 387.54 06/14/2019 FIRE WAL-MART Truck Cleaning supplies 77.81 06/17/2019 FIRE WAL-MART Truck Cleaning supplies 19.17 06/17/2019 FIRE CASH WISE Flowers for FF-Dostals new baby. 28.00 06/17/2019 FIRE CASH WISE water carnival parade candy 304.71 06/03/2019 IT AMAZON IPAD case 84.99 06/05/2019 IT AMAZON VGAAdapter 29.70 06/07/2019 IT AMAZON Bluetooth Headset 36.99 06/14/2019 IT PDQCOM PDQ Deploy License Renewal 1,350.00 06/24/2019 IT AMAZON Ink for mobile printers 43.39 06/24/2019 IT AMAZON Ink for mobile printers 78.78 06/26/2019 IT AMAZON Headset Dave 36.99 06/26/2019 IT AMAZON Headset JJ 36.99 06/03/2019 PLANNING AMAZON garage door seal 152.91 06/03/2019 PLANNING AMAZON boot scraper 59.97 06/10/2019 PLANNING GEMPLER'S INC stakes 20.35 06/07/2019 POLICE AMAZON paper towels 26.49 06/11/2019 POLICE POST BOARD Officer Licensing 900.00 06/14/2019 POLICE AMAZON Expanding files for backgrounds 36.28 06/19/2019 POLICE AMAZON file folders for records 26.04 06/27/2019 POLICE AMAZON id tags for equipment 59.99 06/03/2019 PRCE PARTS TOWN Popcorn Popper Thermostat 66.38 06/04/2019 PRCE AMAZON Snacks/ Chips 125.25 06/05/2019 PRCE AMAZON First Aid Supplies 43.78 06/06/2019 PRCE WAL-MART Products 36.80 06/10/2019 PRCE AMAZON Paper Plates 34.06 06/10/2019 PRCE AMAZON Washcloths 15.00 06/10/2019 PRCE AMAZON Washcloths 14.99 06/10/2019 PRCE AMAZON Candy 30.84 06/10/2019 PRCE AMAZON Cart 75.59 06/11/2019 PRCE WHENIWORK.COM When I Work software 134.42 06/11/2019 PRCE AMAZON ID Holders 12.99 06/12/2019 PRCE AMAZON Batteries 5.99 06/12/2019 PRCE AMAZON Bungee Cords 42.99 06/12/2019 PRCE AMAZON Pens 13.76 06/13/2019 PRCE AMAZON Cart 75.59 06/14/2019 PRCE AMAZON Rubber Bands 3.45 06/14/2019 PRCE UNITED VOLLEYBALL SUPPLY Court Lines 242.17 06/14/2019 PRCE AMAZON Candy/ Chips 107.24 06/17/2019 PRCE AMAZON chips 33.95 06/17/2019 PRCE AMAZON Gum / Chips 14.98 06/17/2019 PRCE AMAZON Coffee Maker 75.39 06/17/2019 PRCE AMAZON Water 19.37 06/17/2019 PRCE AMAZON Sea Salt 2.49 06/20/2019 PRCE AMAZON Candy 79.42 06/20/2019 PRCE AMAZON Standing Desks 300.00 06/20/2019 PRCE AMAZON Snacks/chips 239.31 06/21/2019 PRCE AMAZON Paper 135.90 06/24/2019 PRCE AMAZON candy 100.10 06/24/2019 PRCE AMAZON Whirl Butter 90.00 06/27/2019 PRCE JAMAZON Office Supplies 14.49 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/9/19 - 7/23/19 Department Purchasing Card Activity - June 2019 Date Dept Vendor Name Description Amount 06/28/2019 PRCE AMAZON Big League Chew 358.48 06/06/2019 PUB WKS SMARTSIGN Detour Signs 542.77 06/24/2019 PUB WKS CHEMLINE PLASTICS LTD WWTF Bleach System Piping Components 84.45 06/10/2019 CREEKSIDE RECYCLING ASSOCIATION Refund for cancelled bus for RAM tour on 6/13/19 (15.00) 06/19/2019 CREEKSIDE SPS COMMERCE May 2019 SPS UH, Bomgaars and ACE 259.10 06/03/2019 LIQUOR FACEBOOK GrapeVine Tasting Event advertising 11.37 06/06/2019 ILIQUOR CASH WISE Retirement cake for Clifford Kieper 23.99 06/17/2019 LIQUOR RETAIL INFORMATION TEC Monthly fee for POS software updates 213.75 06/24/2019 LIQUOR EIG CONSTANTCONTACT.COM Email Blast advertising 70.00 06/05/2019 EDA DELTA AIR Airfare to Best Practices conference in Milwaukee 396.60 06/05/2019 EDA AGENT FEE Travel agent fee for plane ticket to Milwaukee 40.00 06/13/2019 EDA WAL-MART Beverages for EDA meetings 28.16 06/13/2019 EDA USPS Postage 7.35 06/17/2019 EDA CANAL PARK LODGE EDAM summer conference lodging in Duluth 293.80 06/21/2019 EDA SUBWAY Lunch for EDA Finance Team 67.60 06/28/2019 EDA JIMMYS PIZZA Lunch for EDA Board 75.66 Total- Purchasing Cards: $ 8,690.85 GRAND TOTAL $ 1,549,860.71 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Assessment Hearing & Project Award for SGR Corridor Improvements(L2/P19-0& Department: PW/Eng LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received two (2) bids (see attached Bid Tabulation) for the South Grade Road Corridor Improvements project letting on Wednesday, July 3rd. The apparent low bidder is R & R Excavating Inc. of Hutchinson, MN, with a bid of $2,202,620.11 (approximately 22% higher than the final Engineer's Estimate). Obviously, the amount of the low bid is concerning, but City staff has had conversations with area contractors and believe that this price is reflective of the current bidding environment (existing workloads, labor shortage, increasing material costs, oil/fuel price uncertainties, poor early season weather conditions, etc.) along with the specialty/piecemeal types of work involved. This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2019 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction/assessment issues and have received very positive commitments relative to the proposed improvements (including east end business owners). Also, as requested, representatives from MnDOT and SRF Consulting have been invited to attend if specific process/technical questions are asked or if clarifications are required. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,202,620.11 Total City Cost: $ 2,079,125.62 Funding Source: Bonding, State Aid, Grants & Utility Funds Remaining Cost: $ 123,494.49 Funding Source: Improvement Special Assessments RESOLUTION NO. 15082 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5123 LETTING NO. 2/PROJECT NO. 19-02 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2019, until the 31 st day of December 2020. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2019; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 23rd day of July 2019. Gary Forcier, Mayor Matthew Jaunich, City Administrator COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5123 LETTING NO. 2/PROJECT NO. 19-02 South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances $28.50 STREET COST/FFWOF MAIN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER 15T HEARING 05/14/2019 NUMBER OF YEARS 10 2ND HEARING 07/23/2019 INTEREST RATE: 6%plus or minus -to be determined BOND FUND 339 ADOPTED: 07/23/2019 FIN ACCT# 439-4300-90530-7771 z C CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNERNAME OWNER AD D R ESS-1 OWNERADDRESS-2 LEGAL DESCRIPTION 4 FF FF CRE DIT TOTALFF TOTAL STREET ASSESSMENT OTHER TOTALACTIVE ASSESSMENT SA-5121 1 1. Hwy1 -11, ExepttM1e west 96.99hettM1ereof, Bock 1, 27.9600 $796.86 $0.00 $)%8fi 2 B&EW of 107.0300 $3,050.36 $0.00 $3,0-15 3 99 of Int0. Block 1, 40.0000 $1,140.00 $0.00 $1,140.00 4 IX rv•NO2'orE uzorXints, Blocks, Haana: 106.0400 $3,022.14 $0.00 $3,-- 5 c/onoy ran6 W 1/z or lnn s a 6 a N'I,sNoe E 1/i oelnt 6IX 156.0600 $4,44).)1 $0.00 $4A4).)1 6 115.02W $3,278.07 $0.00 $3,2)8.0) 115.02W $3,278.07 $0.00 $3,2)8.0) 8 ASM1Iey1Olin ' 115.0200 $3,278.07 $0.00 $3,2)8.0) 9 rri,w-StSW rri,w-StSW 115.02W $3,278.07 $0.00 $3,2)8.0) 10 eIX576.e9, Bock 2, 230.0000 %,555.00 $0.00 $fi,555.00 11 Bealry Co Id tart 1.11 IXE392 of rv17, ebck 1, HutcM1insan Malls 472-01 $13,460.27 $0.00 $13,4fi0.27 11 Dupl. 020 Hwy 11-1M1 IX EN2 & rv17, Block 1, H-hi. Mall a 472.- $13,460.27 $0.00 $13,4fi0.27 12 -4 Hwy -tM1 10 ,12 IXtM1e -1, 17, ebck 1, HutcM1irsm P11 480000 $1,368.00 $0.00 $1,3158.00 13 300.0000 $8,550.00 $0.00 $8,550.00 14 Heights 1cc 01 100.0000 $2,850.00 $0.00 $2,850.00 15 Heights c 90.0000 $2,565.00 $0.00 $2,565.00 E01116 ner &Ints2& 39.0000 Int0. Bock 1, N6-HIAdd- 81.0200 $2,309.m $0.00 $2,309.07 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5123 LETTING NO. 2/PROJECT NO. 19-02 South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances $28.50 STREET COST/FFWOF MAIN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER 15T HEARING 05/14/2019 NUMBER OF YEARS 10 2ND HEARING 07/23/2019 INTEREST RATE: 6%plus or minus -to be determined BOND FUND 339 ADOPTED: 07/23/2019 FIN ACCT# 439-4300-90530-7771 z C CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNERNAME OWNER AD D R ESS-1 OWNERADDRESS-2 LEGAL DESCRIPTION-1 FF FF CRE DIT TOTALFF ASSESSMENT ASSESSMENT OTHER TOTALAC'TIVE ASSESSMENT SA-5321 18 98.3800 $2,803.83 $0.00 $2,-- 19 187.2200 $5,335.77 $0.00 $S,33S.77 ZO Inty ebcky lnren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 21 -p6 a e}ran bcky lnren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 22 W,Apt 207 Inty ebck S, Inren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 23 115.0400 $3,278.64 $0.00 $3,278.64 24 95.0400 $2,708.64 $0.00 $2,708.64 25 129.1400 $3,680A9 $0.00 $3,6- 26 Isk-s of N 112 N112ro 114 NE 1140s N3a& -W IN 1121 239.97 c 239.97W %,839.15 $0.00 $6,13-1 27 Heights 10S.r- $3,-.30 $0.00 $3,-- 28 -Ph Heights se c 90.0000 $2,565.00 $0.00 $2,S15S.00 29 Heights se c 90.0000 $2,565.00 $0.00 $2,Sfi5.00 30 -a ebck 1, 11--0. se c 90.0000 11-.00 $0.00 $2,Sfi5.00 31 N't 6- lasts, ebck 1, 11. Heights I.. c 5.- $3,017.58 $0.00 $3,017.58 e ae sw NE 114NW 114Lylug-SA.e. e7, U2)no- ACI 11, 384.00W $10,M4.00 $0.00 $M,944.00 63-2IN TOTAL ASSESSMENT ROLL NO. SA5123 - L2P19-02 ��6 6121.14 188.00 4333.14 $323,494A9 $0.00 $123,494.49 RESOLUTION NO. 15083 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2/PROJECT NO. 19-02 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid R & R Excavating Inc of Hutchinson MN $2,202,620.11 Duininck Inc of Prinsburg MN $2,221,860.85 and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN in the amount of $2,202,620.11 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 23rd day of July 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $65,000.00 $65,000.00 $48,000.00 $48,000.00 $225,000.00 $225,000.00 2 2101.524 CLEARING TREE 30.00 $275.00 $8,250.00 $150.00 $4,500.00 $150.00 $4,500.00 3 2101.524 GRUBBING TREE 30.00 $150.00 $4,500.00 $50.00 $1,500.00 $50.00 $1,500.00 4 2102.503 PAVEMENT MARKING REMOVAL LIN FT 402.00 $1.00 $402.00 $1.00 $402.00 $1.00 $402.00 5 2102.518 PAVEMENT MARKING REMOVAL SO FT 554.00 $3.00 $1,662.00 $3.00 $1,662.00 $3.00 $1,662.00 6 2104.502 REMOVE MANHOLE EACH 3.00 $300.00 $900.00 $1,271.15 $3,813.45 $275.00 $825.00 7 2104.502 REMOVE CATCH BASIN EACH 9.00 $300.00 $2,700.00 $623.35 $5,610.15 $200.00 $1,800.00 8 2104.502 REMOVE GATE VALVE EACH 5.00 $150.00 $750.00 $898.37 $4,491.85 $125.00 $625.00 9 2104.502 REMOVE HYDRANT EACH 4.00 $600.00 $2,400.00 $898.36 $3,593.44 $850.00 $3,400.00 10 2104.502 REMOVE DRAINAGE STRUCTURE EACH 1.00 $100.00 $100.00 $1,796.72 $1,796.72 $275.00 $275.00 11 2104.502 REMOVE SIGN TYPE C EACH 17.00 $38.00 $646.00 $45.00 $765.00 $45.00 $765.00 12 2104.502 REMOVE SIGNAL SYSTEM EACH 1.00 $16,500.00 $16,500.00 $10,500.00 $10,500.00 $10,500.00 $10,500.00 13 2104.502 SALVAGE CASTING EACH 5.00 $150.00 $750.00 $359.34 $1,796.70 $250.00 $1,250.00 14 2104.502 SALVAGE SIGN EACH 2O.00 $40.00 $800.02 $45.00 $900.00 $45.00 $900.00 15 2104.502 SALVAGE SIGN TYPE C EACH 1.00 $50.00 $50.00 $45.00 $45.00 $45.00 $45.00 16 2104.503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 595.00 $7.00 $4,165.00 $10.25 $6,098.75 $4.25 $2,528.75 17 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 3299.00 $7.00 $23,093.00 $6.16 $20,321.84 $1.80 $5,938.20 18 2104.503 REMOVE WATER MAIN LIN FT 133.00 $6.00 $798.00 $40.53 $5,390.49 $4.00 $532.00 19 2104.503 REMOVE SEWER PIPE(STORM) LIN FT 422.00 $8.00 $3,376.00 $17.03 $7,186.66 $8.00 $3,376.00 20 2104.503 REMOVE INTEGRANT CURB LIN FT 300.00 $15.00 $4,500.00 $4.64 $1,392.00 $11.00 $3,300.00 21 2104.503 REMOVE CURB AND GUTTER LIN FT 4110.00 $3.25 $13,357.50 $7.30 $30,003.00 $7.00 $28,770.00 22 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 440.00 $7.00 $3,080.00 $8.25 $3,630.00 $9.00 $3,960.00 23 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 214.00 $9.00 $1,926.00 $21.92 $4,690.88 $12.00 $2,568.00 24 2104.504 REMOVE CONCRETE PAVEMENT SO YD 431.00 $6.00 $2,586.00 $13.35 $5,753.85 $15.00 $6,465.00 25 2104.504 REMOVE BITUMINOUS PAVEMENT SO YD 8067.00 $6.00 $48,402.00 $1.52 $12,261.84 $5.00 $40,335.00 26 2104.518 REMOVE BITUMINOUS WALK SO FT 420.00 $1.00 $420.00 $2.79 $1,171.80 $3.00 $1,260.00 27 2104.518 REMOVE CONCRETE WALK SO FT 15162.00 $1.15 $17,436.30 $1.86 $28,201.32 $3.00 $45,486.00 28 2104.518 REMOVE CONCRETE MEDIAN SO FT 757.00 $10.00 $7,570.00 $14.04 $10,628.28 $4.00 $3,028.00 29 2104.601 HAUL SALVAGED MATERIAL LUMP SUM 1.00 $8,000.00 $8,000.00 $2,200.00 $2,200.00 $2,500.00 $2,500.00 30 2105.504 GEOTEXTILE FABRIC TYPE 5 SO YD 4374.00 $1.50 $6,561.00 $3.20 $13,996.80 $2.25 $9,841.50 31 2106.507 EXCAVATION -COMMON P CU YD 1991.00 $13.00 $25,883.00 $34.63 $68,948.33 $26.00 $51,766.00 32 2106.507 EXCAVATION-SUBGRADE CU YD 280.00 $35.00 $9,800.00 $18.98 $5,314.40 $55.00 $15,400.00 33 2106.507 COMMON EMBANKMENT (CV) (P) CU YD 362.00 $13.00 $4,706.00 $8.42 $3,048.04 $45.00 $16,290.00 34 2106.507 SELECT GRANULAR EMBANKMENT CV CU YD 926.00 $24.00 $22,224.00 $58.261 $53,948.76 $35.00 $32,410.00 35 2112.604 SUBGRADE PREPARATION SO YD 4754.00 $1.90 $9,032.60 $2.141 $10,173.56 $3.00 $14,262.00 36 2211.507 JAGGREGATE BASE CV CLASS 5 CU YD 1506.00 $35.00 $52,710.00 $68831 $103,657.98 $45.00 $67,770.00 37 2211.604 JAGGREGATE BASE SPECIAL SO YD 5134.00 $10.00 $51,340.00 $9.22 $47,335.48 $3.00 $15,402.00 38 2232.504 MILL BITUMINOUS SURFACE 1.25" SO YD 9010.00 $2.50 $22,525.00 $1.46 $13,154.60 $3.25 $29,282.50 39 2301.5.2 DOWEL BAR EACH 70.001 $7.501 $525.00 $20.00 $1,400.001 $26.00 $1 ,820.00 Pagel of CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 40 2301.503 INTEGRANT CURB DESIGN B6 LIN FT 250.00 $40.00 $10,000.00 $35.00 $8,750.00 $42.00 $10,500.00 41 2301.504 CONCRETE PAVEMENT 8" SQ YD 719.00 $80.00 $57,520.00 $90.00 $64,710.00 $140.00 $100,660.00 42 2301.602 DRILL AND GROUT DOWEL BAR EPDXY COATED EACH 252.00 $14.00 $3,528.00 $25.00 $6,300.00 $15.00 $3,780.00 43 2301.602 DRILL AND GROUT REINFORCEMENT BAR EPDXY COATED EACH 252.00 $14.00 $3,528.00 $18.00 $4,536.00 $15.00 $3,780.00 44 2331.603 JOINTADHESIVE LIN FT 7510.00 $0.75 $5,632.50 $0.62 $4,656.20 $1.00 $7,510.00 45 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1954.00 $3.00 $5,862.00 $4.90 $9,574.60 $3.00 $5,862.00 46 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 1.5" THICK SCYD 11567.00 $8.80 $101,789.60 $7.85 $90,800.95 $10.26 $118,677.42 47 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" - THICK (TRAIL) SCYD 2082.00 $20.10 $41,848.20 $20.44 $42,556.08 $22.191 $46,199.58 48 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 4.0" THICK SO YD 1902.00 $22.00 $41,844.00 $25.90 $49,261.80 $29.69 $56,470.38 49 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.0" THICK SO YD 440.00 $18.00 $7,920.00 $15.80 $6,952.00 $17.94 $7,893.60 50 2360.509 TYPE SP 12.5 BITUMINOUS MIXTURE FOR PATCHING TON 70.00 $170.00 $11,900.00 $129.00 $9,030.00 $148.39 $10,387.30 51 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C TON 566.00 $60.00 $33,960.00 $88.00 $49,808.00 $117.69 $66,612.54 52 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON 105.00 $80.00 $8,400.00 $102.00 $10,710.00 $129.07 $13,552.35 53 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,B TON 405.00 $80.00 $32,400.00 $86.00 $34,830.00 $121.18 $49,077.90 54 2502.503 4" PERF TP PIPE DRAIN LIN FT 75.00 $5.00 $375.00 $14.61 $1,095.75 $10.00 $750.00 55 2502.503 4" PERF PVC PIPE DRAIN LIN FT 45.00 $7.00 $315.00 $14.61 $657.45 $10.00 $450.00 56 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH 3.00 $375.00 $1,125.00 $1,796.71 $5,390.13 $500.00 $1,500.00 57 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 307.00 $64.00 $19,648.00 $146.56 $44,993.92 $67.00 $20,569.00 58 2503.503 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 145.00 $68.00 $9,860.00 $156.40 $22,678.00 $71.00 $10,295.00 59 2503.503 24" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 8.00 $125.00 $1,000.00 $213.91 $1,711.28 $142.00 $1,136.00 60 2503.503 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 72.00 $210.00 $15,120.00 $342.81 $24,682.32 $196.00 $14,112.00 61 2503.503 42" RC PIPE SEWER DESIGN 3006. CLASS V LIN FT 64.00 $235.00 $15,040.00 $329.81 $21,107.84 $259.00 $16,576.00 62 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2O.00 $1,500.00 $30,000.00 $1,852.64 $37,052.80 $2,800.00 $56,000.00 63 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 7.00 $450.00 $3,150.00 $1,796.72 $12,577.04 $2,900.00 $20,300.00 64 2503.603 12" PVC PIPE SEWER LIN FT 6.00 $80.00 $480.00 $315.00 $1,890.00 $95.00 $570.00 65 2504.602 CONNECT TO EXISTING WATER MAIN EACH 14.00 $1,500.00 $21,000.00 $2,032.35 $28,452.90 $2,000.00 $28,000.00 66 2504.602 HYDRANT EACH 4.00 $6,500.00 $26,000.00 $7,671.16 $30,684.64 $4,825.00 $19,300.00 67 2504.602 ADJUST VALVE BOX EACH 11.00 $400.00 $4,400.00 $584.90 $6,433.90 $400.00 $4,400.00 68 2504.602 6" GATE VALVE EACH 4.00 $2,200.00 $8,800.00 $2,933.05 $11,732.20 $1,650.00 $6,600.00 69 2504.602 8" GATE VALVE EACH 1.00 $2,700.00 $2,700.00 $6,421.31 $6,421.31 $3,650.00 $3,650.00 70 2504.602 ADJUST CURB BOX EACH 2.00 $420.00 $840.00 $898.36 $1,796.72 $500.00 $1,000.00 71 2504.602 WATER MAIN OFFSET EACH 2.00 $5,000.00 $10,000.00 $12,702.78 $25,405.56 $8,000.00 $16,000.00 72 2504.603 6" WATER MAIN DUCTILE IRON CL 52 LIN FT 60.00 $65.00 $3,900.00 $120.53 $7,231.80 $105.00 $6,300.00 73 2504.603 8" WATER MAIN DUCTILE IRON CL 52 LIN FT 16.00 $70.00 $1,120.00 $267.96 $4,287.36 $115.00 $1,840.06 74 2504.608 DUCTILE IRON FITTINGS POUND 298.00 $12.00 $3,576.00 $20.631 $6,147.741 $9.001 $2,682.00 75 2505.602 ADJUST VALVE BOX -GAS EACH 1.00 $300.00 $300.00 $898.38 $898.32 $500.00 $500.00 76 2506.502 CONSTRUCT DRAINAGE STRUCTURE TYPE A EACH 10.00 $2,400.00 $24,000.00 $5,153.39 $51,533.60 $2,185.00 $21,850.00 77 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 5.00 $4,500.00 $22,500.00 $5,760.66 $2B.BU:5-:5Uj $2,725.00 $13,625.00 78 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 3.00 $6,500.00 $19,500.00 $10,527.021 $31,581.061 $6,500.001 $19,500.00 Paget of 4 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 79 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.00 $7,500.00 $7,500.00 $14,309.07 $14,309.07 $9,000.00 $9,000.00 80 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 108-4020 EACH 1.00 $9,000.00 $9,000.00 $24,069.50 $24,069.50 $15,350.00 $15,350.00 81 2506.502 CASTING ASSEMBLY EACH 10.00 $900.00 $9,000.00 $1,006.49 $10,064.90 $1,100.00 $11,000.00 82 2506.502 INSTALL CASTING EACH 5.00 $250.00 $1,250.00 $1,568.10 $7,840.50 $500.00 $2,500.00 83 2506.502 ADJUST FRAME AND RING CASTING EACH 8.00 $1,000.00 $8,000.00 $1,568.10 $12,544.80 $675.00 $5,400.00 84 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL LIN FT 28.00 $400.00 $11,200.00 $1,164.06 $32,593.68 $630.00 $17,640.00 85 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 484020 LIN FT 24.00 $450.00 $10,800.00 $1 ,036.49 $24,875.76 $500.00 $12,000.00 86 2506.503 RECONSTRUCT DRAINAGE STRUCTURE LIN FT 7.00 $450.00 $3,150.00 $513.35 $3,593.45 $145.00 $1,015.00 87 2521.518 4" CONCRETE WALK SO FT 2873.00 $8.00 $22,984.00 $12.20 $35,050.60 $8.00 $22,984.00 88 2521.518 6" CONCRETE WALK SO FT 4324.00 $17.50 $75,670.00 $19.27 $83,323.48 $12.00 $51,888.00 89 2531.503 CONCRETE CURB AND GUTTER DESIGN SPECIAL LIN FT 474.00 $30.00 $14,220.00 $32.00 $15,168.00 $40.00 $18,960.00 90 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 4790.00 $18.00 $86,220.00 $25.74 $123,294.60 $32.00 $153,280.00 91 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SO YD 463.00 $62.00 $28,706.00 $123.53 $57,194.39 $110.00 $50,930.00 92 2531.618 TRUNCATED DOMES SO FT 522.00 $42.00 $21,924.00 $60.00 $31,320.00 $60.00 $31,320.00 93 2540.602 RELOCATE MAILBOX SUPPORT EACH 1.00 $80.00 $80.00 $507.71 $507.71 $500.00 $500.00 94 2545.501 LIGHTING SYSTEM LUMP SUM 1.00 $35,000.00 $35,000.00 $195,000.00 $195,000.00 $50,000.00 $50,000.00 95 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $25,000.00 $25,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 96 2564.502 OBJECT MARKER TYPE X4-2 EACH 4.00 $85.00 $340.00 $75.00 $300.00 $75.00 $300.00 97 2564.502 INSTALL SIGN TYPE C EACH 1.00 $85.00 $85.00 $125.00 $125.00 $125.00 $125.00 98 2564.602 INSTALL SIGN EACH 2O.00 $100.00 $2,000.00 $125.00 $2,500.00 $125.00 $2,500.00 99 2564.618 SIGN TYPE C C SO FT 103.45 $50.00 $5,172.50 $49.50 $5,120.78 $49.50 $5,120.78 100 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM 1.00 $250,000.00 $250,000.00 $9,500.00 $9,500.00 $200,000.00 $200,000.00 101 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 1.00 $15,000.00 $15,000.00 $45,400.00 $45,400.00 $10,000.00 $10,000.00 102 2571.524 DECIDUOUS TREE 2" CAL B&B TREE 19.00 $575.00 $10,925.00 $500.00 $9,500.00 $415.00 $7,885.00 103 2573.502 STORM DRAIN INLET PROTECTION EACH 48.00 $165.00 $7,920.00 $150.00 $7,200.00 $275.00 $13,200.00 104 2573.503 SEDIMENT CONTROL LOG, TYPE STRAW LIN FT 1174.00 $3.00 $3,522.00 $3.00 $3,522.00 $2.75 $3,228.50 105 2573.503 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 100.00 $4.00 $400.00 $2.00 $200.00 $4.00 $400.00 106 2574.507 COMMON TOPSOIL BORROW (LV) CU YD 502.00 $46.00 $23,092.00 $78.37 $39,341.74 $41.00 $20,582.00 107 2575.505 SEEDING ACRE 0.80 $4,500.00 $3,600.00 $8,860.00 $7,088.00 $3,250.00 $2,600.00 108 2575.504 SODDING TYPE SALT TOLERANT SO YD 1720.00 $12.00 $20,640.00 $6.00 $10,320.00 $12.00 $20,640.00 109 2575.505 RAPID STABILIZATION METHOD 2 ACRE 0.80 $2,800.00 $2,240.00 $2,100.00 $1,680.00 $2,800.00 $2,240.00 110 2582.503 4" SOLID LINE MULTI -COMPONENT LIN FT 3615.00 $0.85 $3,072.75 $0.95 $3,434.25 $0.95 $3,434.25 111 2582.503 12" SOLID LINE MULTI -COMPONENT LIN FT 72.00 $2.85 $205.20 $6.35 $457.20 $6.35 $457.20 112 2582.503 24" SOLID LINE MULTI -COMPONENT LIN FT 80.00 $10.00 $800.00 $9.85 $788.00 $9.85 $788.00 113 2582.503 12" DOTTED LINE MULTI -COMPONENT GROUND IN WR LIN FT 85.00 $14.00 $1,190.00 $12.00 $1,020.00 $12.00 $1,020.00 114 2582.503 4" BROKEN LINE MULTI -COMPONENT LIN FT 320.00 $0.851 $272.00 $0.95 $304.00 $0.95 $304.00 115 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT LIN FT 1505.00 $1.70 $2,558.50 $1.90 $2,859.50 $1.90 $2,859.50 116 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SO FT 240.00 $8.501 $2,U40.00 $9.00 $2,160.00 $9.00 $2,160.00 117 2582.518 CROSSWALK PAINT SO FT 1092.00 $4.001 $4,368.00 $2.75 $3,003.00 $2.75 $3,003.00 Page3 of 4 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 R & R Excavating, Inc. Duininck Inc Brent Reiner Brady Burchill z 1149 Hwy 22 South 408 6th St a F F Engineer's Estimate Hutchinson, MN 55350 P O Box 208 z z Phone 320-587-5918 Prinsburg MN 56281 z z w Fax 320-587-1044 Phone 320-978-6011 M = o o michelle@rrexcavating.net Fax 320-978-4978 w Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT I QUANTITY BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL 118 2582.518 CROSSWALK MULTI -COMPONENT I SO FT 1 636.00 1 S8.501 35,406.001 S6.351 $4,038.60 S6.351 34,038.60 TOTAL - LETTING NO. 2/PROJECT NO. 19-02 1 1 $1,794,860.65 $2,202,620.11 $2,221,860.85 Page4 of 4 Memorandum SRF N,a. 019 11872 To: Kent Exner, PE, Public Works Director/City Engineer I Ciq of Hutchinson From: Leif Garnass, PE, PTOE, Principal Nate Fill, PE, Senior Associate Nina Stanley, PE, Senior Associate Date'. July 22, 2019 Subject: South Grade Road Corridor Improvement Project — Project Development History Introduction This memorandum provides a summary of the project development history for the mini -roundabout recommended for construction in 2019 at the South Grade Road/Mall Access intersection in the City of Hutchinson. The recommendation for the mini -roundabout was the outcome of the larger corridor study completed for South Grade Road between Merrill Street and Trunk Highway (TH) 15. The corridor study included the Merrill Street, Mall Access and TH 15 intersections. Project Purpose The recommended mini -roundabout and other improvements to the South Grade Road corridor were developed with the goal of addressing the following issues and concerns identified by field observations conducted by SRF in October 2017 and input from City staff ■ Traffic Safety and Operations — Current vehicle conflicts at the Mall Access intersection create safety concerns for drivers as well as delays, specifically for left -turning traffic heading west on South Grade Road. This introduces traffic diverting to other access locations including access further west along South Grade Road or south along TH 15. It should be noted that traffic diversion is based on engineering judgment and is not necessarily supported by field data. Recommendations where aimed to minimize vehicle conflicts and traffic delays. • Roadway Alignment and Continuity — The roadway alignment and lack of lane continuity east -west through the intersections, and east of the TH 15 intersection, cause driver confusion leading to safety concerns. Addressing this condition will improve driver expectations. • Access Considerations — Permanently closing the westerly frontage road (Lynn Road) that "Tee's" into South Grade Road just west of TH 15 intersection was recommended due to its proximity to TH 15. With the mini -roundabout, the raised median provides opportunities to modify several access driveways along the corridor to minimize conflicts. www.srfconsuIting.com One Carlson Parkway Norlh, Sure VAJ I hlinneapnl!s, MN .5y447-4443 1 761.41_ .Al llll fax: 1.IM.440.6-MA Air Lgriuf Cljrrrur-lunily L 1,h,V— Kent Exner, PE City of Hutchinson July 22, 2019 Page 2 Project Development Timeline The City of Hutchinson applied for and received Local Road Improvement Program (LRIP) funding for the South Grade Road Corridor Improvement Project in October of 201 S. As part of this funding, an extensive review process was conducted with the A4innesota Department of Transportation {MnDO 1 ] District 8. This review process included the request for additional evaluation to further confirm the potential queuing impacts between the mini -roundabout and TH 15 intersection. Sufficient analysis was provided for acceptance of the required documents. The following summarizes the overall project development timeline, beginning with the City initiating a concept study in September of 2017: -September 26: City of Hutchinson initiated study. • November 3: Draft Concept Study prepared and submitted for City review recommending geometric changes along South Grade Road from Merrill Street through the TH 15 intersection. •February 1: Revised Draft Concept Study prepared addressing comments from the City. -February 21: Final Concept Study prepared and submitted for City records recommending geometric changes along South Grade Road from Merrill Street though the TH 15 intersection. -March 28: City requested further exploration of mini -roundabout option at the entrance to the shopping mail. •May 1: SRF and City conduct conference call with MnDOT District 7 to discuss the if experience with the recently constructed mini -roundabouts in the City of St. James. •June29: Upon further analysis, the Concept Study was amended to recommend the mini -roundabout at the entrance to the shopping center- -October 26: City provided 2/21/2018 and 6/29/2018 concept studies to MnDOT for review. -October 29: City was awarded Local Road Improvement Program (LRIP) funding. -November 26. MnDOT District 8 provided comments on W2112018 Concept Study_ • November 28: WDOT District 8 provided guidance on requirements for the Intersection Control Evaluation (ICE). Previous memos were included as appendices. J -January 10: Draft geometric layout, ICE, and RJR for mini -roundabout submitted for MnDOT District 8 revieww�'\ • February 4: Stonebrooke Engineering provided comments on behalf of MnDOT District 8 relative to the geometric layout, and ICE (Documents). • February 27: Documents were revised and submitted to MnDOT District 8 addressing comments from Stonebrooke Engineering regarding project history and traffic modeling. •March 4: SRF conducted in -person meeting with Stoonebrooke Engineering to discuss 2/412019 comments. •March 25: SRF submitted revised documents with sensitivity analysis traffic modeling completed to address queuing concerns with mini -roundabout_ -April 5: MnDOT District 8 and Stonebrooke Engineering provided additional comments on documents. -April 10: SRF re -submitted documents addressing 4/5/2019 comments, including correction of dates of previous studies and labels to traffic modeling tables. -April 18: Stonebrooke Engineering provided additional comments on documents, including questions regarding traffic modeling assumptions for the queuing evaluation. -April 19: SRF provided response to Stonebrooke Engineering clarifying comments/questions. -April 22. SRF conducted conference call with Stonebrooke Engineering to discuss response on 4119/2019. SRF revised documents and submitted final documents for signature. -April 23: Stonebrooke Engineering requested SRF review need for additional geometry at the TH 15 intersection. The additional geometry requested was previously evaluated and not recommended as a corridor improvement in the 2/21/2018 study- -April 24: City prepares response to Stonebrooke Engineering regarding request to evaluate additional geometry indicating the geometry is not needed as documented in 2121/2018 study. -April 25: MnDOT District 8 State Aid Engineer and Traffic Engineer accepted revised documents. -April 26: MnDOT District 8 State Aid Engineer and Traffic Engineer provided signatures on documents. Kent Exner, PE July 22, 2019 City of Hutchinson Page 3 Recommendations from 2/21/2018 Concept Study The concept study finalized in February of 2018 recommended geometric changes along the corridor and at the TH 15 intersection. This recommendation improves the roadway alignment, lane continuity and overall safety along the corridor by installing a raised median east of Merrill Street to direct drivers into the appropriate through lane, addressing lane continuity at TH 15, and channelizing traffic from TH 15 to westbound South Grade Road into one lane. During this initial study, a mini -roundabout concept was also considered for the Mall access intersection but concerns were expressed with the feasibility of the mire -roundabout relative to impacts of the roundabout footprint and impacts to current business accesses along the north side of South Grade Road that would need to be limited to a right-in/right-out only. Concerns were also expressed relative to traffic queuing between the mini -roundabout and the TH 15 intersection. To ease these concerns, adding an eastbound dual left -turn from eastbound South Grade Road to northbound TH 15 was evaluated but not recommended due to the potential for poor lane utilization with the shorter second left -turn lane (i.e., inside left-tum lane) that is the main lane for downstream connectivity. The longer outside left -turn lane would drop downstream of the intersection_ Additional Evaluation of Mini -Roundabout for 6/29/2018 Study Update Following submittal of the initial February 2018 concept study, the City provided feedback regarding the potential benefits of the initial recommendations relative to their cost. From this, additional evaluation of the mini -roundabout was completed. This included further evaluation to `right size' the footprint of the mire -roundabout and of potential modifications to current businesses access along the north side of South Grade Road. To help inform this project, SRF and the City initiated discussions with MnDOT District 7 staff far the recently constructed mini -roundabouts in the City of St. James, Minnesota along TH 4. These are the first mini -roundabouts constructed on a Minnesota State Highway. Discussion with MnDQT District 7 staff focused on design characteristics, nuances, and outreach: Peak vs. Non -Peak Traffic -- The safety and operational benefits of a mini -roundabout benefit peak and non -peak traffic. This is important for South Grade Road given the nature of adjacent land uses (i.e. mixture of residential, commercial, educational, and recreational uses) where there are several time periods throughout the day in addition to the a.m. and p.m. peak periods that would benefit from the free -flow movement that a mini -roundabout provides. While there may be a potential for intersection queuing during the p.m. peak hour in future year 2040 traffic volume conditions, overall benefits of the mini -roundabout would be realized for the other non -peak hours of a day. `Right Sizing' — Determine most appropriate design vehicle to use for the design of the mini -roundabout. Based on engineering judgement and input from the City, a school bus was selected as the design vehicle to ensure the nuni-roundabout is sized appropriately. it larger design vehicle consisting of a tractor trailer truck (VIB-62) was used to check Kent Exner, PE City of Hutchinson July 22, 2019 Page 4 accessibility through the intersection. The mini -roundabout intersection is not the primary truck access location for the Mall_ • Mountable Curb Median — Depending on the design vehicle, use mountable curb (two-inch height) to optimize the design. It should be noted that it is not recommended to use mountable curb as access control as full -height curb would reduce conflicts at accesses. • Education/ Outreach — Reach out to adjacent property and business owners to educate them on how a nuni-roundabout works and the benefits of such design. Work with them to mitigate potential impacts to their property. City staff have met with adjacent property owners to discuss the mini -roundabout benefits and impacts, and held a neighborhood meeting with the vast majority of input being very positive and supportive. Based on the findings in this updated June 2018 concept study it was recommended to move forward with the mini -roundabout at the Mall Access with anticipated construction in 2019, which would precede the MnDOT TH 15 reconstruction project planned to occur in 2020. Since this recommendation City staff have had ongoing engagement with adjacent property and business owners regarding this plan. MnDOT District 8 Review of Project As part of the project development MnDOT District 8 staff completed a review of the project documentation, including the mini -roundabout geometric layout, an Intersection Control Evaluation (ICE) report for the TH 15 intersection, and a Roundabout Justification Report (RJR) for the Mall Access intersection. Both reports included the initial February 2018 concept study and follow-up June 2018 concept study, which recommended the mini -roundabout. MnDOT's review, assisted by Stonebrooke Engineering, focused on potential impacts to the TH 15 intersection resulting from construction of the mini -roundabout. The review focused on the interaction between the mini -roundabout at the Mall Access and the traffic signal at the TH 15 intersection. Several growth scenarios (i.e., 1.0, 1.5, and 2.0 percent per year) were evaluated. The evaluation indicated there is a potential for queues from the TH 15 intersection to extend into the mini - roundabout during the p.m. peak hour with the base condition 1.0 percent per year growth rate. However, the queuing is not expected to be substantial enough to "lock -up" the mini -roundabout and cause queuing issues from the mini -roundabout to back-up into the TH 15 intersection in the other direction. The queuing anticipated with a higher growth rate (i.e., 1.5 percent per year) would extend from TH 15 through the mini -roundabout and into the parking lot of the Mall Access, but still acceptable. An additional sensitivity analysis was conducted using a higher growth rate of 2.0 percent per year to determine if the mini -roundabout would cause queues that impact the TH 15 intersection. With this analysis, the TH 15 intersection failed on its own regardless of what changes were made at the Mall Access intersection as TH 15 is expected to be over capacity. Kent Exner, PE City of Hutchinson Summary & Conclusion July 22, 2019 Page 5 Much review and consideration went into the final recommendation to construct a mini -roundabout at the South Grade Road/Mall Access intersection1. Through this review it was determined to maintain the recommendation to move forward with the current design layout of the mini - roundabout, which does not include the dual eastbound South Grade Road to northbound TH 15 left -turn lanes. Providing dual left -turn lanes would minimize the queuing between TH 15 and the Mall Access, but we are not confident the full benefits of this additional lane would be realized. Justification for this includes: 1. It is not likely drivers would fully utilize the additional turn lane knowing the lane would drop shortly downstream of the TH 15 intersection. This dual -left turn lade with downstream lane drop configuration has worked well at other locations with a different context. It works well in locations where there is recurring congestion with repeat drivers (i.e., commuters) that drive aggressively knowing the lane will be dropped. For this location, the "drop lane" would need to occur on a curve. Additional lane widening on TH 15 at the throat of northbound TH 15 would be needed to accommodate the dual left -turn lanes. 2. The queues from TH 15 to the Mall Access just west exists today and will exist in the future regardless of any changes made at the Mall Access. The basis for the recommendation to implement the mini -roundabout is its ability to improve the roadway alignment and continuity east -west through the South Grade Road corridor which, based field observations and driver input, causes driver confusion and leads to safety concerns. Further, the tnini- roundabout helps reduce the excessive geometry and pavement that exists today. Queues from the mini -roundabout are not expected to impact the TH 15 intersection based on the future year 2040 and beyond traffic analysis during peak conditions. With the mini - roundabout, the westbound-to-southbound movement through the roundabout will have priority over eastbound traffic. W'He we understand there are concerns with the close intersection spacing between the mini - roundabout and TH 15, the main queuing concern is an issue that exists today and will in the future under a specific p.m. peak -hour condition. The benefits of improving the geometry and lane alignment through the corridor will have a positive impact beyond peak -hour conditions — benefits will be realized for other times throughout the day — with minimal risk for impacts to the TH 15 intersection. The sensitivity analysis completed for this project showed issues at the TH 15 intersection under a higher -growth scenario, but these issues are not a result of the mini -roundabout as they are the result of the TH 15 intersection exceeding its capacity. pi: �.rrfju.I�rn�I�: nm:!'r/�x I7n rrnrrrrrf�Pnyr,r frf72jr�_'1iuj/.siW).\xepwn\S'ovb(..raekRowd! hvlq_201S)722 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Park Master Plan Department: PRCE LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Dolf Moon Agenda Item Type: Presenter: Dolf Moon/ Gabrielle Grinji Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: After nearly one year of development the Master Plan is complete. HKGI representative Gabrielle Grinde will provide an overview of the process and key takeaways from the Master Plan. BOARD ACTION REQUESTED: Accept PRCE Master Plan Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Creating Places that Enrich People's Lives Hoisington Koegler Group Inc. IM 13 ©e City of Hutchinson Parks, Recreation and Community Education 2019-2029 Master Plan To: Hutchinson City Council From: Gabrielle Grinde, HKGi The purpose of the July 23, 2019, City Council meeting will be to adopt the Hutchinson Parks, Recreation, and Community Education Master Plan. The summary of edits and updates is listed below. Thank you for your time and input into shaping this Master Plan! Summary of Edits made to the Hutchinson PRCE Master Plan Digital PDF copies of the Master Plan and Community Engagement Appendix can be downloaded here: https:Hhkcii.sharefile.com/d-s24a15de419e45119 The following edits and updates have been made to the Master Plan: Throughout the document: • Some photos of Rotary Park have been replaced with photos of other parks. Chapter 2: Park System Inventory (Where We Are) • Figure 2 has been updated to include recently completed trails. Chapter 3: Needs Assessment: Issues, Opportunities, and Constraints (What's Missing) • Figure 5 has been updated to include recently completed trails. Chapter 4: Vision Plan & System Recommendations (Where We Want to Go) • A note was added to Figure 10 about other potential sites. • A trail loop incorporating Century Ave was added to Figure 10. Chapter 5: Action Plan & Implementation Strategies (How We Will Get There) • A project was added to the list of Short Term Priority Projects: Campground Feasibility Study for $30-40K • Masonic West Campground Improvements were split into Phase 1 (short term) and Phase 2 (long term). • A section was added about the Maintenance and Replacement Schedule for ongoing parks and recreation costs. • The description for "Dedication Tax Levy' under Funding Sources was expanded. • Sales Tax was added as a potential Funding Source. • In Figure 12, the "method for measuring success" bullet was moved to the planning phase. Appendix A: Peer Community Comparison + NRPA Metrics • Edits were made to the Peer Community Comparison and NRPA metrics tables, including: rewording "Number of Parks" to "Residents Per Park" and adding community garden. Hutchinson Parks, Recreation, & Community Education Master Plan Hutchinson Pa_-ks, Recreatioa, & Comsnjnity Pducation Master Plan ®8 ■ oe ingagement TASK AU SEP OCT NOV DEC JAN`19 FEB MAR APR MAYlal JUN JUL STAFF KICK OFF AND PARKSTOUR + i�L�iat MCLEOD CO, FAIR OUTREACH o INFORMATION ON CITY WEBSITE PRCE BOARD MEETING #1 24 STAFF WORKSHOP 24 ONLINE SURVEY #I------------•-----j SOCIAL PINPOINT ONLINE INPUT ••••-••-•••••- ••-j STAFF MEETING Dec 3 PRCI; BOARD MEETING #2 STAKEHOLDER INTERVIEWS PUBLIC OPEN HOUSE CITY COUNCIL MEETING #1 STAFF WORKSHOP YOUTH + SENIOR OUTREACH �-•••••••••) PRCE BOARD MEETING #3 STAFF MEETING PRIZE BOARD MEETING #4 May 6 ONLINE SURVEY #2 �••--? CITY COUNCIL MEETING #2 CITY COUNCIL MEETING #3 0 McLeod Co. 0 PRCE RI Fall 2018 2 Social Fair website Online Pinpoint • Flyers Links to survey Survey . Links to survey • Postcards General information Open online Aug -Oct • General information 2018 • Links to . Survey 957 responses RI Stakeholder 0 Public Open Z Youth + Q Spring Meetings House Senior 2019 Online • Baseball, Softball, and . Jan. 31 Outreach Survey Soccer reps. • 40-50 . 109 teen responses Open online from May Community attendees ' Pen Mouse 9-28 • 47 senior res onses • 270 responses _.__ Hutchinson ?arks. RP.c'eatio�i, & -[an 8e -,..R +M 9 wRnr er•IlrtueeNs nncNllenpesd mare,insana oepa�o�rz wn,�.A�x�..nrm.,r ®'ll�.r inrd: � va :.ingfn..=2.rrbn ad park ana F ' R1 Sept. 24 • Kick Off • Present Trends in Recreation a` Dec. 3 • System inventory • Needs Assessment Key Findings • Goals -� Policies Z Apr. 1 • Draft Recommendations • Prioritization Exercise Q May 6 • Review additional input • Draft Master Plan -AMIS HutchEnson Parks, Recreation, .� Ccmmunity Education Master Flap W ®8 Z Feb. 26, 2019 • Present DRAFT System Inventor} Needs Assessment • Present Community Input • Present Trends in Recreation • DRAFT Identity, Mission, and Vision Statements Bernhagen 0 June 25, 2019 • Present DRAFT PRCE Master Plan • Present Summary of Community Input • Discussion Hutchinson Parrs, Recreation, & Comin.anitv EduCatipr.:vlaster P;an ®n Q Aug. 1 Kick Off - Tour parks system • Meet with key staff members • Discuss project schedule • Gather background information Q Dec. 3 Meeting • Check in to review project materials 0 Sept. 24 Workshop • Interactive workshop • Input on Identity, Mission, and Vision Statements • Present Trends in Recreation Project process review Q March 7th Workshop • Review community input • Discuss draft recommendations : T - Hutchinson Parks Recreation, & D-mrrunity Educa-ion Master Plan 0 Phone and email check - ins • Coordinate meetings • Questions about project products 11 K �i Master Plan overview 11013 Hutchinson Paiks, j.ecmaC_on, & Comrrunity Ldacation Master P[an ®e Contents + Organization Appendix A: Peer Community Comparison & NRPA Metrics Appendix B: Park Facility Maps Appendix Q Community Engagement Input Summary �9� INS Hutchinson Faiks. Recreation, & Communq Education Master Plan ®8 Next Steps Q Keep engaging the community. 2 Continue to review the priorities. 2 Use the Implementation Chapter. ©a Hutchinson Parks, E,ecreat_on, &: Commurrtty Ee1,�catlon UaStei Plan Thank You'. ®© Hutchi_mon Parks, Recreation, & Community Educnon Master Plan ©e Hutchinson Parks, Recreation, &Community Education Master Plan July 23, 2019 Acknowledgements Hutchinson PRCE Board Members Marlys Hoeft Don DeMeyer Tim Peterson Marsha Anderson Elizabeth Marcus Craig Juhnke Eric Westlund Chad Czmowski, City Council Member Chris Wilke, School Board Member City of Hutchinson Staff: Jody Harms, Leslie Alberts, Dolf Moon Staff Working Group Dolf Moon, Director PRCE Sara Witte, Park Supervisor Mary Haugen, Facilities and Operations Manager John McRaith, Recreation Services Coordinator Raquel Bushman, Recreation Supervisor September Jacobsen, Event/Senior Center Coordinator Sharon Armstrong, Community Education Coordinator Dan Jochum, Director Planning Zoning and Buildings Matt Jaunich, City Administrator Consultant Hoisington Koegler Group Inc. ii Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Contents Chapter 1: Introduction & System Overview.......................................................................................................................1 / Shared Cultural Outcomes for a Diverse Community 3 / Master Plan Purpose _ 6 / How to Use the Plan 6 / PRCE Board and Community Engagement Process 7 Chapter2: Park System Inventory...................................................................................................................................................._9 / System Overview 10 / Parks and Facilities 11 / Bike and Pedestrian Network _ 16 / Recreation Programming 17 Chapter 3: Needs Assessment: Issues, Opportunities, & Constraints.....................................19 / Trends in Parks and Recreation 20 / Peer Community Comparison_ 23 / NRPA National Park Metrics 24 / Park Service Areas + Opportunity Sites 25 / Bike and Pedestrian Network Missing Links 27 / Community Input Summary _ 29 Chapter 4: Vision Plan & System Recommendations..................................................................................... 31 / Vision Statement 32 / System Recommendations 33 Chapter 5: Action Plan & Implementation Strategies......................................................................................_47 / Priority Actions 48 / Maintenance and Replacement Costs for Existing Facilities 51 / Funding Options 53 / Funding Sources 54 / General Capital, Operations, and Maintenance Costs 56 / Project Review Process 59 Appendix A: Peer Community Comparison & NRPA Metrics A-1 Appendix B: Park Facility Maps A-5 Appendix C: Community Engagement Input Summary A-17 July 23, 2019 iii The city of Hutchinson is home to a little over 14,000 residents and thousands more visit from the surrounding communities. Hutchinson is a regional hub for recreation and traditional team athletics, like baseball and basketball, while other sports are growing in popularity, such as soccer and lacrosse. The city is home to several waterfront parks along the Crow River and Otter Lake, with a variety of unique recreation amenities, including a campground, off -leash dog park, a mountain bike terrain park, archery range, a skate park, and an outdoor aquatic center with a zip line and a lazy river, which opened in 2017. The recreation programming and community education offerings include a vibrant and active Senior Center, youth summer camps, team athletics, movies and concerts in the park, courses from financial planning to cooking, and fitness classes, such as Zumba. Downtown parks include Library Square, the Depot, and McLeod County Veterans Memorial. The city of Hutchinson's Parks, Recreation, and Community Education (PRCE) system has been built over many decades, with an enormous amount of support and investment from community organizations. Many parks have been adopted by fraternal groups that have donated both money and sweat equity to make park improvements. Recently the Elks, Rotary and VFW have made significant financial contributions ($300,000) for park improvements. The Bunch Arena second ice sheet was donated to the city in 1999. This 1.3 million dollar project was a collaboration between the City and Hockey Association. The City and School District entered into ajoint powers agreement in 1993. The agreement serves the community through shared facility use, maintenance and programming utilizing a shared Director. This Master Plan identifies the purpose of the parks and recreation system, inventories its existing assets, and sets goals for the future. July 23, 2019 Outdoor fitness class at Rotary Park Hutchinson Aquatic Center Flag football at Roberts Park Shared Cultural Outcomes for a Diverse Community The character of Hutchinson's population is constantly changing with factors that may impact parks and recreation programming, such as an aging population, fewer adults involved in team sports leagues, and an expanding array of youth sports that need a variety of indoor and outdoor facilities. The diversity of the community includes variations in age, ability, income, ethnicity, and interests. While acknowledging the diversity of the community, the City Council and the Parks, Recreation, and Community Education Department recognize the following to provide shared cultural outcomes: ► Importance of Parks and Recreation: Parks, recreation facilities, and recreation programming are important to our society and our community. ► Hutchinson PRCE Identity Statement: Hutchinson's PRCE Department identity is stated as a summary of who we are and what we do. (page 3-5) ► Hutchinson PRCE Mission Statement: The purpose and mission of the department include a common set of shared values that guide everything we do. (page 5) Importance of Parks and Recreation When people talk about the places they love in their city or neighborhood, parks and trails are at the top of the list. They are sources of community identity and pride. Parks and recreation are also essential to the physical, economic, environmental, and social health of the city and their residents. Quality parks, along with schools, and access to transportation are typically the top three criteria people consider when choosing a place to live. Health & Wellness A healthy parks and recreation system equals healthy residents. People who engage in regular physical activity tend to be healthier and happier. When people have access to parks, trails, and recreation, they exercise more. In addition, increased exposure to natural areas has been linked to improved physical and psychological health. Recreation programs contribute to community health. Educational programs offered for all ages (families, youth, adults, and seniors) promote life-long learning and a supportive community atmosphere. Specific programs can help accomplish other community goals, such as education about sustainability or youth development. Recreation and Parks encourage play. Parks are often cited as people's favorite places. They are the places people go to have fun, relax, and play. Whether it's a place to play a game of soccer, garden with neighbors, take a quiet walk through the woods or go on a vigorous run with the dog, a balanced park and recreation system has something for everyone. Property Values Parks and open space increase property values. Numerous studies show that proximity to parks, trails, and open spaces increases residential property values. Parks and open space can also positively affect commercial property and can be catalysts for redevelopment. 3 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Beauty Parks contribute to aesthetics. Parkways, tree - lined streets, gardens, lush landscaped areas, views of rivers and lakes, stately woods, and public art are all things that make a city a beautiful place to live, work, play, and shop. They make essential contributions to a city's livability and vitality. Natural Value & Environmental Benefits Parks and open space provide environmental benefits. Trees and vegetation found in parks, preserves, and open spaces improve air and water quality and provide wildlife habitat. These areas also play a role in managing stormwater runoff and protecting natural areas. The Crow River as it winds through Hutchinson Cultural & Social Amenity Parks preserve natural and cultural heritage. Significant natural features, such as large stands of woodlands, rivers, creeks, and lakes, are preserved for today's residents as well as for future generations. Parks have important social benefits. They are often the focal point of neighborhoods. As places for neighborhood activities, celebrations, and informal interaction, they provide places for community members to come together. HKGi has developed the above language as a result of our analysis of industry research for park system planning. July 23, 2019 4 Hutchinson PRCE Identity Statement Hutchinson is a small, vibrant central Minnesota community that serves as a regional center and maintains a strong collaborative relationship with its citizens and surrounding community members to provide a high quality of life that promotes healthy, active community members. What We Do: ► Staff members operate, maintain, and develop parks, recreation and educational programs. ► Provide recreational programming opportunities to include traditional athletics, aquatics, and unique leisure activities, for people of all ages and abilities. ► Manage almost 400 acres of outdoor facilities including playgrounds, campsites, schools, trails, event spaces, athletic fields, and river corridor. Maintain 40 outdoor parks and open spaces for public use. ► Operate indoor facilities including Bunch Ice Arena, Recreation Center, and Hutchinson Event Center. These facilities provide space for indoor athletics, senior programs, classes, and special events. ► Our partnership with the Hutchinson School District efficiently provides a one -stop shop for facilities and programs available to the city of Hutchinson and surrounding communities. Hutchinson PRCE Mission Statement The Hutchinson Parks, Recreation, and Community Education Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational facilities and programs that contribute to a healthy and active quality of life. Our Values: Collaboration with: Connections Between: ► Local residents ► Community members ► Service organizations ► Residents and staff ► Arts organizations, athletic groups, and ► Destinations within the community local businesses ► Hutchinson and surrounding areas ► Surrounding communities Leadership by: Healthy Living for Our. ► Cooperating with multiple organizations ► Residents and agencies ► Visitors ► Serving as a regional recreation hub ► Environment ► Providing fair and inclusive programming ► Parks ► Innovating our practices Hard Work and Efficiency Through Our. Commitment and Dedication to: ► Valuable service ► Serving our residents ► Operation of parks and programming ► Maintaining our facilities ► Sustainable maintenance practices ► Providing valuable service ► Design of parks and facilities ► Exploring new ideas 5 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Master Plan Purpose The purpose of this plan is to provide guidance for how to grow and maintain existing and future parks and recreation programming for the next 10+ years in Hutchinson. This plan will guide the PRCE Department by integrating community input and current services and infrastructure with best practices in recreation and park planning standards. Key Components of the Project Process: ► Creating a Strategic Master Plan that will guide the PRCE system for the next 10-20 years ► Develop a Facility Maintenance and Replacement Schedule ► Engage the community — online surveys, Social Pinpoint, Open Houses, and Stakeholder interviews ► Deliverables: Master Plan Document plus Maintenance & Replacement Schedule ► Components include: ► Trends analysis ► System inventory ► Peer Community Comparison ► Gaps and Opportunities identification ► Plan for sustainable growth ► Action Plan and Implementation Strategies How to Use the Plan Hutchinson's Parks, Recreation, and Community Education Master Plan is organized into five chapters. The different chapters can be referenced individually to understand where the Hutchinson's parks system is today, what recommendations there are for the future, and how those recommendations are prioritized to address the future needs. ► Chapter 1 introduces and provides context for the plan with a history of the system, the Identity and Mission Statements, a summary of trends in recreation, and an overview of the master plan process. ► Chapter 2 outlines the value of parks and recreation, national and local trends that impact current and future development and the use of parks and recreation systems, and a summary of community input. ► Chapter 3 includes a summary of the needs assessment for the system with a peer community comparison, National Recreation and Parks Association (NRPA) metrics, park service areas and gaps, opportunity sites, the bike and pedestrian network and missing links, and a summary of community input. ► Chapter 4 includes the vision for the future of the system and detailed recommendations for how to achieve that vision. ► Chapter 5 provides implementation tools, including priorities to assist with future decision -making, general cost estimates, potential funding sources, and a process to review future project proposals. Throughout the entire plan, green call out boxes are used to provide supplemental information to document text. The system plan is supplemented by three appendices. ► Appendix A: The first appendix includes the peer community comparison and the NRPA Metrics used to identify comparisons of Hutchinson's number and types of parks and recreation facilities to other similar communities. ► Appendix B: The second appendix includes facility maps that identify the location and frequency of park facilities throughout the city. ► Appendix C: The third appendix contains all of the input received during the community engagement process, including a list of key findings. It is important to recognize that the recommendations contained within this plan do not constitute all possible future actions. Instead, this Master Plan provides a framework to guide future decision - making. Given the 10-20 year time frame, it is anticipated that the Master Plan may need to change as the community responds to future trends, needs, and opportunities. July 23, 2019 6 PRCE Board and Community Engagement Process The process for gathering community input included reaching out through social media, email blasts, postings in parks and community buildings, and attending local events. There were three phases of engagement during the system planning process. The first phase of public engagement included general outreach to inform community residents of the project and get general feedback on issues and opportunities. Activities included: Flyers and postcards handed out at the August 2018 McLeod County Fair Online questionnaire August -October 2018 (957 responses) Social Pinpoint interactive mapping (59 August -October 2018 posted comments + many more views) Information posted on the PRCE August website 2018-ongoing PRCE Board meeting September 24, 2018 The second phase of engagement presented the inventory and analysis of the system and gathered feedback on the key findings. Activities included: PRCE Board Meeting December 3, 2018 Stakeholder meetings January 31, 2019 Community Open House (40+attendees) January 31, 2019 City Council meeting February 26, 2019 Youth focused survey (high school) (109 responses) April 2019 Senior focused survey (47responses) April 2019 The third phase of engagement focused on reviewing the draft master plan recommendations and gathering feedback on priorities. Activities included online feedback methods and outreach with social media and email blasts. PRCE Board meeting April 1, 2019 PRCE Board meeting May 6, 2019 Online questionnaire May 2019 City Council Meeting June 25, 2019 Pages 29-30 of the Needs Assessment chapter include a summary of community input. See Appendix C for detailed results of the community engagement process. Attendees at Community Open House on January 31, 2019 Attendees at Community Open House on January 31, 2019 7 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Who We Are t 04 System Overview The city of Hutchinson is an established regional hub for recreation programming and facilities in central Minnesota located about an hour's drive west of the Twin Cities metro area. Hutchinson is situated along the south fork of the Crow River in McLeod County. The surrounding landscape includes an even terrain with wetlands, creeks, and river corridor. The land use is mostly agricultural outside of the city boundary. Hutchinson's system of parks, trails, and natural areas provide valuable open space and recreational facilities to the city's residents and residents of surrounding communities. The variety of park types and features include an historic town square, athletic fields, river oriented recreation, regional trails, shared school sites, neighborhood play areas, natural areas, and a campground. Hutchinson Aquatic Center The city of Hutchinson parks department collaborates with Independent School District 423 and its Community Education Department to provide a "one stop shop" for access to city-wide recreational sites and facilities. This chapter outlines: ► Parks and Facilities ► Bike and Pedestrian Network ► Recreation Programming BandsheH at Masonic West River Park July 23, 2019 10 Parks and Facilities Hutchinson's system of parks includes 41 parks of various sizes and for multiple purposes. Several small neighborhood parks serve local residents with playgrounds and picnic shelters. Many were built through donations from local organizations. Community parks provide unique programs and recreation facilities, such as a disc golf course, dog park, art walk or sculpture stroll, and a campground along the Crow River. A number of special use parks in Hutchinson highlight local natural features and historic monuments and provide space for community events. Park Classification The city of Hutchinson's 2M 3 Comprehensive Plan identified several park classification types for the purpose of identifying existing facilities and future needs. The park types described in this plan have been modified from the Comprehensive Plan types to more closely align and compare Hutchinson with peer communities. Park Facilities Table 1. Hutchinson Parks Classification Descriptions lists each City park in Hutchinson and identifies the facilities that are located within it. Facilities such as playgrounds, ballfields, and tennis courts, are listed in Table 1. This helps Hutchinson get a sense of where facilities are distributed throughout the community and how many facilities exist in the system. Partnership Facilities Shared School Park Facilities The city of Hutchinson has a unique partnership with the School District that provides recreation facilities that can be utilized by both students and community members. The City provides maintenance for school recreation facilities, such as playgrounds and ballfields, while the School District provides the capital cost for replacement of facilities and a budget for maintenance costs. These shared school park facilities are not identified in the Park Classification descriptions. On the City parks and open spaces map, these sites are identified as "Community Recreation Facilities." County Fair Grounds Other partnership facilities include the McLeod County Fair Grounds, which includes a gym space that is used by Hutchinson's recreation programs. Indoor soccer at Burich Arena f 11 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Table 1. Hutchinson Parks Classification Descriptions Easily accessible from entire service Extensive area forcommunity-wideuse that may provide active, area, Centrally located, and should have Multi -use trails, volleyball, passive,educational,cultural, or programmed functions for all strong connection to other park areas Site horseshoes, court games, age groups, Appropriate active park elements would include development should provide for both active play structures, picnic /2-3mile larger play areas with creative play equipment for a raneof and Passlverecreation opportunities The facilities baseball softball Linden(and Field House) :Community = (longwalkor = 5to8acres per 30-50Acres - ages, court games, athletic complexes or informal ballfields for = landscape ofthe site should possess pre-= fields, Soccer/Football/ Masonic West River, North (Park Park shortdrivefor;1,000population- youth play, tennis, volleyball courts, horseshoe pits, ice skating, ,development aesthetic value, when possible, - Lacrosse, Ice skating, Rem),NorthwoodsRiverside, , residents) swimming pools and beaches, archery ranges, and disc golf, s It should be located adjacentto natural s Scenic views, Fishing, Roberts, South, Tartan Parking lots should be provided to accommodate use and resource areas and greenways,these areas Restrooms/parking/ lighting should be provided for facility illumination, security, and tend to provide landscapes with greater signage/trash collection, safety biodiversiythus enhancing the passive Water features, Disc golf recreational experience VNW Provide informal neighborhood open space with provisions fo� IF Informal ballfield Multi-useotballldsfor active recreational uses that responds to neighborhood needs, should eighborhood, soccer/football/ lacrosse Primary users will be children and families ratherthan organized urroudinge howlle surrounding neighborhood, should b Multi-usetrails,volleyball athletic functions, Development should be a balance of50i activespaceand50ipassivespace,Appropriateparkelements centrally located, and should linkto a horseshoes,court Dritrider,Elks 1/4-1/2mile 25 to 3 5 acres Neighborhood (lominute wouldinclude nclude play equipment, court games, open "non community greenwaysystem Site development should provide for both active games, Play structures for varying ages, Picnic Firemans,JCWomens Kimberly Kiwanis, Lions East Lions West, Park walk from per1000 5-10Acres programmed"playfieldoropen space, tennis courts, vol leyball and passive recreation opportunities The facilities, Benches, Skating; Oddfellows,Rolling Meadows residences population courts, shuffleboard courts, horseshoe pits, ice skating areas, wading pool, orsplash pad,Otherparkfacilltiesshould include landscape possess re p p p (pleasure P hockey), East, Rota Shad Ridge,VFW Rotary, Y picnic areas, internal trail system, and general open space for developmutlotoent be "leftover"outlotorlocatedwithina100 Sledding Pi, Womans Club enjoying the "parkscenery" Neighborhood parks should provide year local dwithindno0yet floodplain Pic ictabrfor Iarstrooes,Landscapin RTrash ms, Landscaping limited lighting should be provided for facility illumination, Trash On or l•L security, and safety � street par off street parking � Depends on Site should be easily accessible from Benches, small picnic American Legion, Boy Scout Mini/Pocket Variable 1/4-1 Acre Passive use area with art, monument, or picnic area surrounding area and should linktothe areas,ped/bike access art Cedar, Eheim,Gateway, Girl Scout use communi ytrail system small open space Maplewood AFS Bass Pond, Community Garden, Crow River Recreational Faciliyspace Areas intended forsingle-purposerecreation activities whose Golfcourses, nature Area, East River, Harrington Special Use :Community = requirements uses requireafreestanding facility,,Duetotheunique quality Acentrallocation isoptimal and nospecific centers, conservatories Merri I I House, Library Square, Park Wide Variable should determine ofthistype ofrecreational faciliy,,community input and focus siteselection standard is recommended due arboretums, gardens Masonic West River (overnight groups should be used to determinethe site development size of park todiversity ofusepotential ski areas, disc golf, event Campground), McLeod County program facilities, dog park Veterans Memorial, Miller Woods The Depot, Veterans Memorial Field s_ JEL Areas for linear recreation, such as walking, biking, cross country Variable25feet skiing, in conjunction with natural corridors, Greenwaysprovide Siteselection is generally based on Trails,trailheads,water Community within a subdivision the opportunity for anumber ofrecreational travel opportunities availability and the traiIsystem plan Natural features, storm water Crow River State Water Trail Greenways Wide n/a 50 feet mi nimum such as hiki ng, walking,jogging, bicycling, and inlineskating, corridors should beconsidered whenever amenities, habitat Luce Line Trail and 200feet Parkway corridors also provide attractive travel experiences possible but appropriate "built" corridors are corridors, benches, optimal for the motorist and canoeing can occur in "green" waterway also acceptable with proper design wayfinding corridors July 23, 2019 Figure 1. Hutchinson Parks Classification Map LEGEND PARK CLASSIFICATIONS OTHER REC FACILITIES -Community Park =Lommun7ty Recreation Fadlities - Neighhorhond Park =nd—Non-City Perks + Ooen Soarn =Special -lase Park --CityLimits -Mini Park City Owned Land ffi DOWNTOWN PARKS ------ Z- --------------------- BB `HH X a: AA JJ NN FFv KK !J i UU"'* n II ' GG �€ x G ` ` 00 DOWNTOWN yr _ I I I ti I 13 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Table 2. Hutchinson Parks Classification & Facilities * Park Class has changed from 2013 Comprehensive Plan Designation July 23, 2019 Figure 2. Hutchinson Bike and Pedestrian Network LEGEND TRAILS AND PEDESTRIAN WAYS 44MLUce Line Reg.7mll ✓ Blue Friendly Serest —. Pand7rall —4P—RINe Lane Sidewalk •"""'Un-Paved7caas PARKS, FACILRES, AND OPEN SPACE Packs - Shared Communlry Facdlties - Schools - Pdvale Gnlf C.— -Ptivale Paek -Open Space 15 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on -street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: ► 33.6 miles of sidewalks ► 35 miles of paved trails + 3 miles of unpaved trails ► 16 miles of bike friendly streets ► 3 miles of bike lanes ► Luce Line State Trail ► Dakota Regional Trail The City is served regionally by the Luce Line State Trail, a 63 mile long former railroad grade which is developed for biking, hiking, horseback riding, mountain biking, snowmobiling, and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including: limestone, with a parallel treadway for horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stul Bay Road _lint, Wayfinding System A recently implemented wayfinding system includes several directional signs and kiosks along the Luce Line Trail. These signs serve as branding tools for Hutchinson and serve residents and visitors by directing trail users to downtown businesses, retail areas, and local destinations. Figure 3. Hutchinson Trail Wayhnding System kc- y m 1wMsew e i ` nnw July 23, 2019 Trail wayfinding sign in Veterans Memorial Park LEGEND �' — � TA.11l5 ANI]PEOESiPINI WhYa §� �+pc ©nIOMYIbn�llork ©WeyRnd'm9G9n �9M °ram © � =HS ANPPF➢E3IAIFN WAYS Mind fmP �•�—eue Lan. _- —LCwdk �n.MrMiratlY �Hui— I Pxln r Shad Comm�niry ��'.7I�---III i � � Selmk Prlvkie4alr Camn -4 16 Recreation Programming Hutchinson has long served as a local hub for athletic tournaments within the region. The City's long time collaboration with ISD 423 has served the area well by providing an efficient use of facilities and organized management of scheduling fields, gyms, and rinks. Including the scheduling of facilities for Hutchinson's teams and organizations, City staff have also taken on the scheduling of fields for several local communities. Active youth athletic organizations in the community include: softball, volleyball, hockey, figure skating, baseball, soccer, lacrosse, wrestling, and basketball. Some of these organizations facilitate traveling teams that compete around the state. Other organized groups in the community that use Hutchinson's recreation facilities include: a local running group, fraternal groups (Lions, Elks, Rotary, Kiwanis), Heart of Hutch/Hutch Health (advocacy, wellness group), Seniors Advisory Board, the local arts community, ISD 423 students (Student Council), and a pickleball group. The PRCE Department provides over 300 programs, which include the following programs as well as others. Programs are added and changed frequently. ► Senior Center Programming ► Adaptive Recreation ► Community Education Course Offerings ► Aquatics ► Youth Athletics ► Summer Camps ► Concerts ► Movies in the Park ► Dance ► Arts and Crafts ► Yoga ► Zumba ► Cooking ► Financial Planning 17 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 _ L Hutchinson day camp L 7w Hutchinson Aquatic Center Indoorsoccer Indoor playground at Recreation Center 4 July 23, 2019 18 Chapter 3: Needs Assessment: Issues, Opportunities, & Constraints In order to find out what's missing in the Hutchinson parks and recreation system, the master planning process undertook a needs assessment to look at issues and opportunities. The needs assessment set the stage for developing the recommendations of the master plan. The Needs Assessment process included several methods used to measure the Hutchinson parks and recreation system against peer and national communities, evaluate gaps in the system, and engage local community members and park users to determine potential issues, needs, and desires for the future of the system. This chapter includes a summary of the following methods that were used to develop the Needs Assessment: ► Trends in Parks and Recreation ► Peer Community Comparison ► National Recreation and Parks Association (NRPA) Metrics ► Park Service Areas and Opportunity Sites ► Trail Gaps ► Community Input Summary The following trends analysis has been developed by HKGi using industry research and tailored to fit the context of the city of Hutchinson. Trends in Parks and Recreation The following parks and recreation trends have been identified and considered as they provide a framework for issues that are being observed around the country. These trends may have an impact on or serve as a reference for the planning and use of parks and recreation facilities in Hutchinson. Increasing Demands on Time Changes in employment patterns and more structured activities are altering patterns of parks and recreation use and are creating more demand at new times. Use of parks during day hours by mothers and fathers with toddlers has decreased, but evening park use by young family _ groups has increased. Also, during the summer, children typically have fully programmed activity R, schedules rather than free unstructured time to play._ outside in the parks. Safety Residents are more concerned about safety in parks and open spaces. Desired features include lighting in parks and along trails, security cameras, and open spaces with long sight lines. Library Square decorated for the winter holiday season Place -Making and Destination Facilities Destination parks and special facilities, such as event spaces, amphitheaters, bars/restaurants in parks, and unique facilities have been popular developments in recent years as communities try to attract visitors and provide memorable experiences for their residents. Placemaking is a multi -faceted approach to the planning, design and management of public spaces. Placemaking capitalizes on a local community's assets, inspiration, and potential, with the intention of creating public spaces that promote people's health, happiness, and well-being. July 23, 2019 20 Aging Actively People are living longer today than ever before, and many seniors have a desire to stay active as they grow older. Activities, such as pickleball, swimming, walking, and biking, are popular among seniors. Universal Design and Accessibility There is a need for public services, such as parks and recreation facilities, to be designed to meet the needs of all citizens in terms of accessibility and usability. Disconnected From Nature Digital devices, such as mobile phones, tablets, and laptops, provide constant distractions from the outdoors. Parks and recreation need to stay relevant to ensure youth and adults engage with the outdoors. Special Facilities & Non -Traditional Activities There is more interest today in unique and non-traditional recreational activities as people are constantly discovering and learning about new ways to recreate. These include: disc golf, challenge courses, dog parks, splash pads, archery, and pickleball, among others. Green Alternatives Changing weather patterns, increased flooding, larger rainfall events, and increased development have brought attention to smart stormwater design and best practices for protecting the environment. Implementation of rain gardens, prairie restoration areas, and native landscaping along shorelines have become popular ways to improve the local landscape. Trail Use In many communities, trails are the most requested facility. As the popularity of walking, running, biking, and dog -walking have continued to increase, people are looking for trails .„. that are safe and .x provide high quality experiences, including loops, off -road paved surfaces, and natural corridors. Changing Winters As winter temperatures have varied in recent years, many communities are finding it difficult to maintain outdoor ice rinks, ski trails, and sledding hills. Refrigerated ice rinks and snow making have been used to provide reliable outdoor winter recreation facilities. Other flexible outdoor winter activities, such as fat tire biking, have become popular. 21 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 More Transient In order to relocate for a job, better schools, or up -size or down - size, people are moving more often now than in past decades. In order to keep local residents informed of offerings, parks and recreation departments should provide ample information through multiple outlets, such as the City's website, social media, and mailed/print publications. High Quality Athletic Facilities Artificial turf fields are becoming more popular. They provide reliable and flexible multi -use athletic fields. These fields require little maintenance compared to natural turf fields. Tournament complexes with multiple features and amenities, such as covered dugouts, concession stands, permanent restrooms, shaded viewing areas, and warm up spaces are also high in demand. Aquatic Facilities & Recreation Centers Many communities provide or are being asked to provide high quality indoor and outdoor aquatic facilities and community or recreation centers that include options for all ages: senior center, teen center, preschool, meeting rooms, event facilities, indoor pool, indoor children's play area, and fitness center. VA ti *IF Hutchinson responded to community desires with the building of the aquatic center in 2017. July 23, 2019 22 Peer Community Comparison In order to compare Hutchinson to the parks and open space systems of peer communities, the following Minnesota communities with similar rural contexts and populations to Hutchinson were surveyed: Albert Lea, Marshall, Willmar, and New Ulm. Since the data was gathered by surveying online documents and sources, it is not accurate to say that the data is equally comparable across the categories. Some communities may classify and organize their data differently than Hutchinson. The Peer Community Comparison is one way to measure the components of the parks and recreation system. This comparison tool gives Hutchinson insight into how they stack up to other similar communities in terms of providing services to their residents. It can help Hutchinson evaluate its system and determine where it may need to add or remove facilities. Peer Comparison Findings The comparison of Hutchinson to peer communities indicates the following: ► Hutchinson has more parks and more park acreage on average than its peer communities. ► Hutchinson has more miles of sidewalk and trails on average than peer communities. This could be partially due to the connection of the Luce Line State Trail. ► There are a few more playgrounds, tennis courts, and pickleball courts in Hutchinson on average than in peer communities. ► Hutchinson has lots of indoor basketball courts, but not many outdoor hoops compared to peers. ► On average, Hutchinson has fewer outdoor ice rinks and sledding hills than peer communities. This could be due to one community having a large number of each, making the overall average higher than the median amount. Sledding hills are primarily located where there is topography to support them. ► Hutchinson has a similar number of lit ballfields and neighborhood ballfields on average with peer communities. The quality of ballfields is not measured here. ► Hutchinson has more rectangular (soccer/lacrosse/ football) fields on average than peer communities. This number includes practice fields, and the number of game level fields may be less in Hutchinson than peer communities. ► Hutchinson has more picnic shelters, permanent restrooms in parks, and band shells than peer communities. ► Hutchinson's number of full time parks staff is less than that of peer communities, while its annual budget is more than peer communities. The annual budget may be calculated differently in peer communities. 23 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 NRPA National Park Metrics The National Recreation and Parks Association (NRPA) collects data from communities and park agencies around the country on a volunteer basis. Not all park agencies classify their data the same way or have the same needs. Climate, culture, and other variables affect the number of park facilities and size of a park system. The following information offers one lens through which to view the state of Hutchinson's park system. Typically there is one park for every 2,114 residents and 10.1 acres of park land for every 1,000 residents when looking at the United States as a whole. The following data is based on collected information from agencies with populations under 20,000. Generally, Hutchinson has more or a similar amount of neighborhood type park facilities, and fewer community type park and athletic facilities based on population compared to national park agencies. As Hutchinson serves as a regional hub for recreation programming and facilities, it contains many of the community or regional type facilities that are identified in the national comparison. Some elements that Hutchinson may be lacking when compared to other agencies nation- wide include: a fitness center, performance amphitheater, nature center, and a teen center. Compared to national averages, Hutchinson has a lower annual operating expenditure total than other similar sized communities. More information can be found in Appendix A. NRPA Infographic. Source: https.11www.nrpa.org/ July 23, 2019 24 Park Service Areas + Opportunity Sites Hutchinson's residents are well served by parks located throughout the community. The map on the right identifies 1 /2 mile park service areas, which are areas of the City that are within 1 /2 mile (about a 10 minute walk) from a neighborhood park or similar facility. This standard is used as a typical baseline for provision of park services by City systems. Under -served Residential Areas The map on the right outlines residential areas that are under -served by parks. These include: / 1: A recently developed residential development at the north end of the city, north of the golf course. Rotary Park is the closest neighborhood park, but this area is served by ample open space that the golf course provides as an aesthetic value. ► Z: An area in the southeast part of the city, which includes new and developing residential neighborhoods that are just outside the 1 /2 mile radius of Elks Park. This area may include a new park search area. / 3: A recently developed residential development just west of the County Fairgrounds is outside the 1 /2 mile service area of both Linden Park and JC Womens Park. There may be potential to serve this area with a closer park in the future. / 4: There is a narrow area of residential lots in the southwest park of the city between Driftrider Park and Roberts Park. These homes are just north of Co. Rd. 82, and close to Otter Lake, which provides a valuable open space amenity. Opportunity Sites The map on the right also identifies Opportunity Sites, which include areas that are owned by the City, another public entity, or are privately owned sites (large, contiguous with one property owner) that may redevelop in the near future. These sites may be opportunities to develop new parks and facilities. These sites are mainly located on the edges of the City where future development or redevelopment is likely to occur. NOTES/CONSIDERATIONS 35 acre site (Bernhagen property), could be A considered for sale or land transfer in order to gain parkland in the developing southern part of the City City owned property, mostly natural area, B includes some passive recreation area, Police shooting range, City compost site, solar array C Private agricultural land Potential future elementary school D with outdoor play area that could serve surrounding residents E Agricultural land use 25 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 4. Hutchinson Park Service Areas + Opportunity Sites LEGEND I `[� .... Ir2 Mlle Park Oppmtunlry 5i[e _........ 3-�:�.,i Exlsling Residential A.ORNId Served _ .- .•1 V^-,- `'�, _C ^_ A,—Hesld¢nHalAreas PARKCLASSIFICATIONS OTHER REC FACI LrDES Cnm-a'Recwa[wn Cnmmun Ry PmY F-IIM s �NC1911bIXiMlnd Palk �Chy No P.,4 p-5 O5pecial-Use Park—••�•Elry Um{ts —3 ..... J ; - ��- � `�•� _ �' !�: nab •. ..._. - WIN* %CityOwned Land Im ............. _.t.� I , Cm 3 mn —a B E16 P a.. July 23, 2019 26 Bike and Pedestrian Network Missing Links In order to provide Hutchinson residents the ability to walk and bike to local destinations and have loop facilities for leisure linear recreation, the City needs to contain a fully connected network of trails and related bike and pedestrian facilities. The map on the right identifies gaps in Hutchinson's bike and pedestrian system. Opportunities for potential future facilities are identified as paved trails, bike friendly streets, or bike lanes as dashed lines. Most of the gaps are outside of the core area of the City, but some gaps exist in older neighborhoods that could be priorities for new facilities. Potential Project Triggers New trails and pedestrian/bike facilities have typically been implemented in coordination with road reconstruction projects. Various city documents are used to guide the planning and implementation of trail projects, including the city's Bike Friendly Plan, the Safe Routes to School Plan, and the City Comprehensive Plan. The city's engineering department is involved with the planning and implementation of bike and pedestrian facilities, and recent deference has been toward a complete streets approach, which narrows vehicle travel lane widths and adds a paved trail corridor along one side of a road. Winter biking in Hutchinson r 27 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 5. Hutchinson Trail Gaps LEGEND TRAIL LINKS AND OPPORTUNITIES CORRIDORS 11,1 MlsslnR Syslem links Easemem ICZ by F..IIType} M0tv Owned Land E%ISTINGTRAILS AND PEDESTRIAN WAYS Luce Llne Reg.7M1I �Rl Friendly SlreeT —^Paved Trail $Bike Lane —Sidewalk •••••••• Dn-Paved%fl, EXISTING PARKS, FACILITIES, AND OPEN SPACE �PRrks Sharedmmunity Co d Facid -Schools Nivale GoR[ourse -Pdvate Park -OpenSP— , f. �.s.�'I •••••kRw .ersr • _f �1'";'1 1 qN 1 'y • Il TY� I iiI • 't�'feE.s °Msr r i w ..__ k //fI I . ``W,m.•V` P%-, � � ,.Pes� . J - I y : _.. } ka `I l July 23, 2019 28 Community Input Summary Two different online engagement strategies were implemented to better understand how residents and visitors feel about Hutchinson's Parks & Recreation System, as well as what they would like to see in the future. The first method was a questionnaire that captured feedback about the parks and recreation system, while the second was an online map that allowed users to leave spatially -based feedback about existing conditions and potential improvements. These pages include a summary of the significant data and comments gathered between these two engagement methods. .. o'xovs 957 total responses 22 % Male o z 76 % Female Prefer not to say 2 % ro 49 % aQ 5,� 24.7% 13 % 13% .3% Underl8 19-w 31-45 46-60 w& years old years old years old years old years old center -a° hours m• indo or kids Ap �• •a° outdoor facility park swimmng—amrplaygroundpoolprogramreCadultsgymnastics trails u••a track '•--nwnter""""9 school splash pad activities area ymca n•-t-1 community courts walking field fitness • Neighborhood Parks Trails •� • Aquatic Center • Masonic/West River Park Youth Athletic Programs • Lake & River Access • Athletic Fields/Facilities • Events & Concerts • Recreation Center • Arts & Cultural Activities Summer Camps • Burich Arena (ice rinks) • Hutchinson Event Center Off -Leash Dog Park MEMO 0 Low/NoValue High Value • Tennis at Park Elem. • Senior Programs p 142%Water quality Most Desired New Parks Lake & river access 39 /U, i improvements to Otter Lake & Recreation Facilities I New neighborhood 36% I parks & playgrounds I I More paved trails 54%: 15115% Splash pads 1 I , 1 1 v 10% 20% 30% : 40% 50% :60% Most Desired Recreation Arts & cultural 38%' More events & 59 V Programs & Events classes & activities concerts in the park 29 Hutchinson Parks, Recreation, & Community Education Master Plan 175% Indoor I community center 70 % 1 0 67 % Outdoor adventure programs (kayaking, environmental education) July 23, 2019 Through Increased Taxes/Fees Upgrade & improve Build new indoor existing facilities athletic facilities jto!1101ro. No Support Support No Support Support Acquire land for new Expanded naturalareas campground &TO Z 40!ePA, No Support Support No Support Support Acquire land for new Build new outdoor neighborhood parks & trails athletic facilities APO � No Support Support No Support Support Expanded dog Additional dog park parks Art *,a et *,a No Support Support No Support Support 0NoSupport 0 Marginal Support eSupport *VVeightedAverage ® Like It Something's Missing ® Needs Work 0 Trail Gap m Make a Comment 59 comments 273 visits to the site We were very impressed with the new playground! 6 commues io see u utilization e" 6 �� connecting trail would be nice on North High Drive 7 in r July 23, 2019 30 Over the next ten years, Hutchinson's parks and recreation system will need continued maintenance and improvements to meet current and future needs. This chapter first identifies the vision for the next ten plus years and then outlines specific recommendations for facilities, operations, programming and marketing. These recommendations supplement the city's Comprehensive Plan, which outlines a set of Goals and Policies for the city's parks and recreation system. On the following pages, the three most preferred System Recommendations in each category (Facilities, Operations, and Programming and Marketing) are highlighted in blue. These recommendations were selected by respondents to the May 2019 Public Review online questionnaire, respondents were asked to select their top three preferred recommendations in each of the three categories. Vision Statement Hutchinson is a community where active, healthy, and engaged residents live and play. Hutchinson's network of well -maintained parks, quality facilities, connected trails, beautiful open spaces, and public art offers residents and visitors a set of endless opportunities for recreation. Our Vision: Athletic Facilities: Build a quality athletic tournament complex (partner with school district) Programming: Expand offerings that include options for all ages and abilities Events: ► Consider a marquee facility within the city ► Host exciting and attractive events throughout the year ► Meet the needs of a diverse population Indoor and Special Facilities: ► Build a comprehensive, functional indoor recreation center ► Maintain and enhance Bunch Ice Arena and the Recreation Center Trails: ► Fill in the gaps to create a connected, contiguous, well -maintained network ► Create trails with accessibility to regional and local destinations Parks: ► To have every resident within 1/2 mile of a neighborhood park facility ► Parks provide traditional amenities, such as play equipment and basketball courts, but also include unique amenities, such as the campground, dog park, disc golf, public art, splash pad, and pickleball courts Natural Areas and Open Space: ► River access and recreation are central to the character and identity of Hutchinson ► Natural areas provide space for hiking, boating, fishing July 23, 2019 32 System Recommendations Community engagement and input has helped to shape these recommendations. The input includes several hundred comments from a variety of sources: ► multiple meetings with the PRCE Board ► an online survey engaging over 900 Hutchinson residents and visitors ► multiple meetings and input from Hutchinson staff ► stakeholder meetings ► a Community Open House meeting ► a City Council work session The following set of recommendations has been developed based on the engagement as well as a detailed inventory and analysis of Hutchinson's parks and recreation system. The recommendations are intended to provide the PRCE Board and City staff with a set of comprehensive goals and projects that could be accomplished over the next ten or more years. Chapter 5 (page 47) provides more detail to help implement the recommendations with specific projects lists and cost estimates. FACILITIES Outdoor and indoor recreation facilities are the spaces and places that Hutchinson's community members see as a representation of the parks system and their city. Residents have expressed interest in seeing new and improved facilities throughout the community. Most of the recommendations set forth in this chapter include the upgrading of existing facilities to make them more functional for their uses. Indoor Recreation 11 Consider expansion of the existing Recreation Center at Linden Park, which may include senior center facilities, an indoor/outdoor splash pad facility, meeting rooms, a fitness studio, an expanded gymnasium with walking track, expanded parking, and outdoor patio. See Figure 7. 21 Complete a Facility Feasibility Study of the Recreation Center and the Hutchinson Event Center in order to determine building program needs, potential costs, and timeline for potential improvements. 3] Identify indoor aquatics opportunities within Hutchinson (Hutchinson Middle School pool). Consider potential partnership opportunities for future indoor aquatics, such as partnering with Hutch Health to construct an indoor therapeutic pool, in order to meet the needs and desires of Hutchinson residents. Burich Arena 4] Identify list of improvements to Bunch Ice Arena and establish a timeline and budget for improvements. ► Move west rink/seating ► Improve fagade ► Add new boards ► Purchase new artificial turf ► Connect the two rinks with indoor link Splash Pad 5] Identify a list of potential sites for a splash pad in the city. See Figure 10. 61 Review precedent splash pads and potential cost estimates. Athletic Fields 71 Consider potential partnership with School District for future athletic field facilities. 8] Encourage the Hutchinson School District to add field lighting to the high school ballfield. 91 Consider improvements to Bernhagen site, which may include: one tournament level ballfield, one tournament level rectangular field (soccer/lacrosse), two multi -purpose ballfields/rectangular fields, field lighting, two parking areas, a playground, concession area and restroom. See Figure 6. 101 Consider improvements to Elks Park ballfield for higher level play. 111 Consider improvements to VFW Park ballfield for higher level play. Masonic West River Campground 121 Consider potential campground improvements to create more of a regional facility. Specific improvements may include: new host building with paddle sport rental equipment, expanded electric sites, expanded tent sites, new shower/restroom building, new bocce/corn hole facilities, and expanded playground. See Figure 8. 33 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 5. Bernhagen Property Concept for athletic fields A. 1 �:7 . . — _ r Iw 3 July 23, 2019 34 Figure 7. Linden Park and Recreation Center Concept for potential improvements L- I I I I I I I I RARRm-7 ST SW �K i c��M111: �.>• 1 I..w.Dl � IXIftMG[iTM ■rtF wAu[IMGFMc•[ SW IXc•uwsroxmw�•u rcxo FxIOR cw• IXKnluc RF s IlSNPYI [• [FMi£a BaO # �w •awnc i ox� KE riFim �nwl $VNs TUsw F21 ON °nllllll�llllnln'.I""^'°°I 71 - 0 35 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 8. Masonic West River Campground Concept for potential improvements �•r C �l� Z �/PFM4t'f SE�fY ROG. I1 1 Eioi51 • E� ��xolri KY plll yRES WI EIEG 9 IC 11 A � 1SEt9AINGUM' a -.�' �-�^l S 5 �! � .� f I � 1 1�• • i it I 10 E E!l •i !_ N L E?15fIMG GMPFfl 11 IL m to lyn IlNcsraoE I 40 611FY�SNElf � — � • � ti r —W FPEII July 23, 2019 36 Neighborhood Parks 131 Identify Future Park Search Areas in underserved areas of the City (south central and southeast) where park dedication could be used to develop new neighborhood parks. See Figure 9. 141 Consider hiring additional full time parks staff in order to meet demands of potential new facilities. 151 If the city grows to the north, consider adding another neighborhood park to serve residents that are more than a half mile away from a park. Courts 161 Consider future indoor/outdoor dedicated pickleball facility with multiple courts for tournament style play. Trails 171 Identify existing off-street loop trails of varying lengths within the city. See Figure 11. 181 Consider paving existing trails in Oddfellows and AFS parks. 191 Identify existing trail support facilities and amenities (water access, restrooms at parks, wayfinding signage). Designate "trailheads" within existing system. 201 Complete trail gaps and missing links throughout the system as opportunities arise. Outdoor Adventure Recreation 211 Coordinate with ongoing Campbell and Otter Lakes Restoration Study (see sidebar) to determine potential future boat launches and river access points. 37 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 9. Future Park Search Areas IOEM Future Park Search Areas AMMO As the areas in the southeastern and southwestern parts of the city develop, the city will consider development of new neighborhood parks to serve these areas. The two highlighted areas are the primary search areas for new parks. New parks could potentially be developed on land that the city acquires through park dedication or direct purchase. July 23, 2019 38 Splash Pads Splash pads are becoming increasingly popular facilities that offer inexpensive outdoor recreation for participants and agencies. Facilities are typically accessible without admission fees or supervision. In the upper Midwest, it is important to consider freeze - thaw impacts to water lines and structural pieces. In addition, trends in splash pads are constantly changing with desire for above ground amenities and support facilities, such as changing rooms, picnic areas, shade structures, and restrooms. SITE A (Northwoods Park): Pros Cons ► Flat site ► At far end of city, away from ► Access to warming house/ residential growth shelter ► Noise and parking/traffic ► Adjacent to utility connections may conflict w/ residential neighborhood SITE B (Riverside Park): Pros Cons ► Flat site away from road ► Access to warming house/shelter ► Limited parking/noise conflicts ► Central location, connection to the river ► Adjacent to existing trail connections SITE C (City owned land): Pros ► Flat site ► Limited parking/noise conflicts ► Central location ► Adjacent to existing trail connections SITE D (Gateway Park): Pros ► Central location ► Flat site ► Attractive backdrop / photo opportunity (mural) ► Adjacent to Downtown amenities/ attractions ► Will bring more people/energy downtown Cons Cons ► Small site ► Limited parking/noise conflicts Figure 10. Splash Pad Site Analysis LEGEND SPLASH PADS 6THIM aft WJIJ " [� 0 Cendid—Sited -A9uatic Cen[er PA![KSMUALICLVo5VNE17 IceArena ._.._., r'ubllc Party CnmmunityCmter F..+semenl -County Fa krGmr,nd, City owned Land n - Sha eed School Park ® Ni— Gell Course i� Prl-W llec.",Il ty Mepl t 0', *Y � space at the northeast corner of 1st Ave NE and Hassan St NE. July 23, 2019 40 Figure 11. Hutchinson Trail Loops I I ___ - rQyy�p� u'ws- � � •I �wN�Ib f— �• 7 I sHtrsnwRv d c�!mv�sr'I^"ss ''�'- uxece, I._.._.._.___ _.._.._.._.._. _... •� I RApr.Mn • lus RlNM CRllpe - r I 41 Hutchinson Parks, Recreation, & Community Education Master Plan w LEGEND 1HAIE5lCpP5 ojHER WCFpClLIjIES � �11y �Rutt [amllesl - Aa�ar<<mkr ® Ice Arena s Mad.11-2 muesl Shonkllnilel �[omm�nity CenHr �Oywnl�W�k -�ounry Fail Gr9lAMs PARWPUoLWaVMEO - P461k PirM - S/sared 5tllRgl Park I Pa.amem �PriwRe CnlFCaone l� aiEl'9titl 0EAnd E3P—. Rec Penury July 23, 2019 OPERATIONS The recommendations for Operations of the parks and recreation system include an acknowledgement that existing facilities will continue to need maintenance and replacement as facilities deteriorate. A part of this Master Plan is a Facilities Maintenance and Replacement Schedule, which identifies proposed timelines and costs for replacement of current facilities. Using this tool will ensure that ongoing operations will meet the existing needs of the system before embarking on new operational projects and investments. The PRCE Department has managed an efficient operational system for decades, continuing to maintain the system during economic downturns, and bringing in an impressive fifty cents on every dollar of park and recreation programming budget. Funding 221 Consider a wide array of funding options and tools in order to plan for new and improved facilities (i.e. 1/2 cent sales tax, grants, Greater MN Parks and Recreation Commission, national athletic association grants, user fees, referendum, DNR grants). Maintenance and Replacement 231 Utilize newly created Facility Maintenance and Replacement Schedule to budget for upcoming facility needs. Staffing 241 Consider adding three or more full time park maintenance staff to the parks and recreation department in order to address existing and ongoing maintenance needs. Partnerships 251 Continue the ongoing partnership with the Hutchinson School District to maintain and operate outdoor recreation facilities. 261 Consider future public/private partnerships to provide recreational services, as opportunities arise. Aquatics Center 271 Continue to evaluate and modify hours for Aquatics Center on an annual basis to respond to community needs and desires. Environment + Green Infrastructure 281 Identify potential prairie restoration sites throughout the parks system. 291 Utilize best practices when installing and maintaining green infrastructure facilities. 301 Utilize existing tree inventory to create a long term replacement plan for the urban forest within the city. Winter Trails 311 Identify trails that are plowed in the winter. Evaluate the need for more/less plowing on an annual basis. Recreation Trends 321 Continue to stay aware of and evaluate recreation trends as they apply to Hutchinson residents, parks facilities, and operational efficiencies. • Table 3. Hutchinson PRCE Cost Recovery (1993-2018) Over the past three decades the PRCE Department has continued to grow its programming, while also more efficiently managing its operating budget and increase its revenue. July 23, 2019 42 PROGRAMMING + MARKETING Hutchinson's partnership with the School District's Community Education Department has allowed it to provide a wide array of programming that strives to serve all ages, abilities, and interests within the community. The PRCE Department has been flexible and nimble in its provision of programs by adding new programs each year. Marketing the programming options to the community has also adjusted over the years to include a strong social media presence and email network. The recommendations below outline ways in which the programming and marketing can continue to reach as many community members as possible. Community Outreach 331 Continue to utilize and expand presence on social media outlets (i.e. Facebook, Instagram, website) to inform the community of program offerings and events. 341 Continue to provide and distribute print media to get the word out to community members about program offerings. 351 Seek feedback from residents on desired programs. Continue practice that staff uses today to survey participants and evaluate existing programs. Senior Center / Senior Programming 37] Expand marketing within the community to inform residents of senior programming offerings. 38] Ensure Senior Center needs are met if the facility is relocated to the Recreation Center or another location. Community + Family Programming 391 Continue to expand and add family programs as opportunities arise. 40] Adjust level of programming with feedback from residents and park users. 411 Work with advocacy groups to continue and support advances in programming. Teen Programming 421 Continue to communicate with and gain feedback from Hutchinson teens in order to modify program offerings. 431 Consider trends in teen recreations, such as hammocking, trap shooting, archery, kayaking, climbing, fishing, and mountain biking. See pages 45-46. Inclusive Play and Adaptive Recreation 44] Evaluate existing programming for integration of inclusive play and adaptive recreation. Determine need for expanded opportunities. 451 Utilize best practices for inclusive play and adaptive Health and Fitness Promotion recreation. 361 Promote outdoor health and fitness within existing programming and through social media and website. 43 Hutchinson Parks, Recreation, & Community Education Master Plan Arts Programming 461 Partner with local arts organizations on promotion and inclusion of arts installations and programs where opportunities arise. 471 Include pieces of art at the Senior Center. July 23, 2019 Where We Want To Go Inclusive Play & Adaptive Recreation: Best Practices and Examples Inclusive programming and adaptive recreation options augment the elements of a traditional park and recreation system to make them accessible for the entire community. In 2M 8 the National Recreation and Park Association released a report on accessibility' with a focus on defining 'inclusion', identifying what improvements can be made, and outlining efforts communities can take to make their park and recreation systems more inclusive for individuals of all backgrounds. The following is a framework expands on NRPA recommendations for best practices on integrating inclusive play and adaptive recreation into Hutchinson's park and recreation system. Target Groups These groups face social, cultural, religious, physical, and cognitive barriers that keep them from accessing the benefits most community members gain from using the park ad recreation system including better health, social interactions, and learning and skill development. Identifying and addressing the needs of each group below requires outreach and engagement to better understand their specific needs and barriers to access. ► Individuals with Physical or Cognitive Disabilities ► Multi-cultural/Racial/Ethnic Communities ► Members of the LGBTQ Communities ► Refugee and Immigrant Communities Best Practices ► Remove Physical Barriers by providing places that feel inviting and safe with: ► ample shade and parking, ► flat well define unitary surface that are colorful and easy to navigate, ► safe and comfortable places to reset the mind and body, ► enclosures to keep activities and participants within the park, ► Remove Social and Cultural Barriers that prevent community members from feeling safe, accepted, and comfortable and provide them with opportunities to engage with the other members of the community in ways they feel most comfortablle doing activities they are interested in. ► Remove Financial and Schedule Barriers that prevent residents from participating in programming or events because they are too far away, expensive, or difficult to attend because of schedule or demands on time. ► Outreach and Engagement Inclusive Play ► Apply best practices targeted to the needs of community members ► Create play spaces that promote imagination, social interaction, sensory stimulation, cognitive advancement, and physical wellness for all members of the community. Adaptive Recreation In ► Enhancing opportunities for indoor and outdoor recreation activities by providing facilities and programming that promote and facilitate recreation for all segments of the community. L i Trends in Teenage Recreation Teen participation in formalized sports and recreation has changed over the years to include a broader set of activities. In recent decades more teens have been interested in participating in individual or life-long recreation activities, such as running, bicycling, cross country skiing, mountain biking, trap shooting, and archery. The following list includes some programs that exist in Minnesota or the Midwest at schools or cities with links to further resources for reference. Archery ► JOAD (Junior Olympic Archery Development) is a nationwide program where certified coaches provide instruction for youth archers to help them progress in the sport at their own pace, learn important skills, play exciting games and earn awards for developing fundamental skills and scoring achievements. JOAD clubs offer training and event preparation for all archery disciplines and many clubs have rental equipment available. httpsWwww.teamusa.org/usa- archery/youth ► USA Archery's Collegiate Archery Program is for students enrolled in a college or university. Eligible participants can work to develop fundamental skills while actively preparing for local, regional, and national events in the collegiate division. htt s: www.teamusa.org/usa-archerv/collegiate ► The MN DNR Archery in the Schools Program is the State r' `•; . level program:- - ofthe National Archery in the Schools Program or NASP NASP is a 10-session introduction to international target archery. The Minnesota DNR offers grants to schools to cover part of the equipment cost and training for up to 3 adult coaches. Once the in school program has been completed, schools may form clubs to represent their schools at local regional state national and World competitions. https://www.youthshootincisa.com/ pro d u ct/m i n n esota-d n r-a rch e rv-i n-the-sc h oo I s-pro a ra m/ / https://wwwolymipicarcheryinschools.org[ ► This website allows you to search for { '^ youth archery clubs near you: https://www. ti tea musa.ora/usa-archery[ 'i usaa-dubs/find-a-dub Biking/Cycling/Mountain Biking ► NorthStar Development Cycling, Twin Cities, MN: A competitive cycling program forjunior high through college aged kids, with group cycling and skills, and race and train together,based in the Twin Cities, members throughout Minnesota, Wisconsin and Iowa, train and compete locally and also travel as a team to major regional and national junior races. Info: Northstardevo.ora ► Minnesota Junior Cycling, Inc., Rosemount, MN: Minnesota Junior Cycling supports young people, up to age 18, who love to race and train on bicycles. Members come from throughout Minnesota and have a wide range of cycling skills and abilities. A group of dedicated adult volunteers guide and coach the team to meet both individual and group goals. Most events are located in and around the Twin Cities area. Some members, depending on ability and desire, travel throughout the State, and nationally to compete in events, support training and racing for mountain biking and cyclocross, but encourage riders to try all cycling disciplines. Info: httip://www.mnrc.com ► Minnesota High School Cycling League, Statewide: A state-wide r independent activity provi der bd for student - athletes in 7th to 12th grade. Mission is to build strong bodies, strong minds and strong character through cycling, regardless of ability level. Info: h tt iDWm i n n e s o to m t b. o rg[ ► Bike City Juniors, Minneapolis, MN: Bike City Juniors is a road cycling club for aspiring, young riders, ages 10-18. Operates from April 1 st to June 15th, Facebook: https://www.facebook.com/ BikeCityJuniors/ ► Velokids, Blaine, MN: The VeloKids Cycling Program offers a perfect introduction to track cycling in a fun, relaxed 4-week camp. The VeloKids Cycling Program is open to children ages 9-12. Participants learn track cycling skills and racing games. Info: http://velod rome.n scs ports.org/paae/sh ow/1463146- velokids-cycli n a-proa ram ► Minneapolis Bike Parks: haps://www.mplsbikeparks. ora/ ► Biking is the most popular outdoor activity for youth ages 6-17. ► In 2M 7, Minnesota was ranked second -most bicycle friendly state in the US. ► 47% of Americans say they would like more bike facilities in their community. ► 48% of US residents want safe places to bike. ► Biking promotes physical activity in youth and helps combat childhood obesity. ► Gets kids outside more so they are able to form a closer with nature. ► Studies have shown that homes closer to bike paths are more valuable. ► Promotes socialization with friends and neighbors. ► Twin Cities Adaptive Cycling (TCAC) is a non-profit community based cycling program for youth and adults with disabilities. Located on the Minneapolis Greenway, TCAC has a fleet of over 20 adaptive bicycles. We provide customized adaptive bicycle fittings and low-cost regular use of our bicycles, comprehensive education and training, and opportunities for group rides. https://www.tcacyc�incy or / https://www.twincitiesbiking.ora/resources / https://rascalrides.com/youth-cycling-clubs-development- iroa rams-fam i Iv-bi ke-rides/ Fishing ► B.A.S.S High School Nation: High School club members enjoy camaraderie and competition, as well as education and conservation programs. As part of the B.A.S.S. High School Nation, young anglers can compete in the B.A.S.S. High — School Nation Opens and in the B.A.S.S. High School Nation Championship. Teen anglers can also attend the High School Elite Experience, a free opportunity for anglers who live near certain Bassmaster Elite Series tour stops. httiDs://www.bassmastercom/hicjh- school-bass-fishinci ► TBF High School Fishing Student Angler Federation: The Bass Federation, the nation's oldest and largest organized grassroots fishing organization, is leading the way with the development of the Student Angler Federation. https://hia hschoolfishing.ora/ ► Angler fishing teams are growing in popularity in MN high schools: http://www.startribune.com/ min nesota-h is h-school-fi sh i n a -tea ms-teem i na-with- interest/432020793/ Trap Shooting ► Minnesota State High School Clay Target League: The USA High School Clay Target League is a division of the USA Clay Target League — a non- profit corporation. The League is the independent Where We Want To Go provider of clay target shooting sports as an extracurricular co-ed and adaptive activity for high schools and students in grades 6 through 12. The League's priority are safety, fun, and marksmanship — in that order. (Offers trap i shooting and Skeet Shooting, information on the leagues for both) htt w mnclaytarciet.com/about-us/skeet-shooting/ ► High School Trap Teams in Eagan, MN: htt westendtraipciub.com/hicjh-school-teams.htmI ► Eagan High School ► Eastview High School ► Richfield/Academy of Holy Angels High School ► Rosemount High School ► Other MN Trap Shooting Teams for youth: http:// mplsa u nclu b.com/sh ooti n g-activities/high-school-trams information/ ► Jefferson High School Of Alexandria ► Kelliher High School ► Tartan High School Of Oakdale ► New Prague High School ► Rogers High School ► Jordan High School ► St. Michael -Albertville High School ► Prior Lake High School ► Apple Valley High School Trap Team ► Burnsville High School Trap Team ► Prior Lake Lakers Trap Team Chapter 5: Action Plan & Implementation Strategies The purpose of this chapter is to identify specific projects and cost estimates for achieving the System Recommendations. This chapter specifically calls out projects, estimated timelines, and estimated costs that can be used to plan for budgeting and staffing needs. Funding options and sources are identified that will serve as a reference when looking at how to achieve projects. General parks and trails costs are listed for reference and a process is outlined for how to make decisions about potential projects. The content of this chapter includes information and tools developed by HKGi for park system planning. It has been tailored to fit the needs of the city of Hutchinson. Priority Actions The priorities for the future of the Hutchinson parks and recreation system are pulled from the System Plan recommendations. The recommendations have been translated into actions, which are categorized as one of the following: ► Capital Projects are projects that the city will undertake directly to improve or expand existing facilities or create brand new facilities. These projects could be funded by the city's general fund, park dedication fees, or referendum. City staff will manage these projects and they will typically be owned and operated by the city. ► Best Practices and Standards include policies that direct the day-to-day practice of the city as it operates the system. These could also include directions that require developers in the city to build or construct their developments in a way that fits the desires of the City. ► Partnerships are projects,joint use agreements, or programming that will be paid for, led, or operated in coordination with another agency, organization, or entity. July 23, 2019 48 Capital Projects The following projects have been identified as capital initiatives. Table 4, Table 5, and Table 6 identify the project, a cost range, and the priority level. The priority levels are described below: ► Short term projects are highest priority, and may be completed within the next five years. ► Long term projects are important projects, but due to high cost, non -immediate needs, or more planning that needs to be done, these won't be completed until 5+ years in the future. If an opportunity arises to complete a long term project, it may be completed before all short term projects are completed. ► Ongoing initiatives are projects that are ongoing and funded by general or operational funds. These projects may include general maintenance and replacement to existing facilities. Table 4. Short Term Capital Projects (0-5 years) �kill ILei 7/e18 Indoor Rec Feasibility Study 111R1��K�bY/I:Iteiafi $ 40,000 $ 80,000 S OddfellowsPark S Pavetrail(1,130linear feet) $20,000 $40,000 AFS Park Pave trail (1,140 linear feet) $ 20,000 $ 40,000 Masonic West River Campground Campground Feasibility Study $30,000 $40,000 Burich Arena improvements Move west ri nk/seating Improvefagade Add new boards $1,000,000 $1,500,000 $ 500,000 $1,500,000 $2,500,000 $ 700,000 Elks Park ballfield improvements New back stop, dug outs $30,000 $60,000 VFW Park ballfield improvements New backstop, dugouts $ 30,000 $ 60,000 Masonic West River Campground Concept plan improvements - Phasel $1.5million $3million Table 5. Long Term Capital Projects (6-10+ years) � Ultle11 Ul � r/e18 7e� �K 117 9:U �14tl ■/eltl I Ul � r� �K�bY rl UIRI� �K�bY /I:I tei afi Linden Park/Rec Center Concept plan improvements $5million $15million Bernhagen property athletic fields Athletic Complex development $3.3million $5million Masonic West River Campground Concept plan improvements - Phasel $1.5million $3million PickleballFaciliy Build new indoor oroutdoorpickleballfacility in coordination with demands and desires $150,000 $500,000 Splash Pad Build a new splash pad somewhere in the $ 300,000 $1 million l Burich Arena Connectthetwo rinks with indoor link $3,000,000 $4,000,000 Purchase new artificial turf $160,000 $ 200,000 Table 6. Ongoing Initiatives � �uy_� I u1, r/_� 8 7e- �K 11'/ 9:U �14tl ■/eltl I ur � tK4Y rKu, �.� I u a :+_� 1 u1, 6Y� Operations Hire park maintenance staff $ 80,000 - 250,000 Facility Maintenance and Replacement Schedule Utilize schedule on a regular basis Marketing Continue to reach out to Hutchinson residents and visitors through social media, print media, and websiteto promote program offerings Mapping and information Create maps of existing trail loops and trailheads in the city Aquatics center hours Annually evaluate aquatics center hours to adjustto changing needs and demands Ci y trees Create a long term replacement plan for urban forest. Utilize existing tree inventory Ci ytrails Evaluate winter plowing needs on an annual basis 49 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Best Practices and Standards These projects include policies or projects that would be completed by the City, County, or a Developer as opportunities arise. Table 7. Best Practices & Standards Future Neighborhood Park Search Area SoutheastareaofCiy — determinesitefornewneighborhood parka long with future development as opportunities arise Future Neighborhood Park Search Area South central area of City — determine site for new neighborhood parkalong with future development as opportunities arise Community parks and Utilize turf conversion to prairie and open spaces savanna restoration areas as opportunities arise Partnerships These are projects that affect Hutchinson's parks and recreation, but will be completed by a partner organization. Hutchinson staff should encourage or support these projects as feasible. Table 8. Partnerships �WIllILei 7IJ;l;— I Otter Lake Recreation improvements (boat launches, landings, fishing piers) DNR McLeod County Fairgrounds Continue to partner with the countyto utilize tennis courts and i ndoor McLeod County gymnasium School properties Continueongoing partnershipwith School Districtto maintain and School District utilize recreation facilities Community Ed Continue ongoing partnership with Community Education toprovide School District programming Health promotion Promote health and add new healthy living facilities (i e therapeutic Hutch Health pool) as opportunities arise Future school complex Consider partnership with a future school development to create School District newtournament level athletic facilities High School Ballfield Encourage the School Districtto add lighting to existing ballfield School District LL A Pouring the new tennis courts surface at Park Elementary School in 2019. July 23, 2019 50 Maintenance and Replacement Costs for Existing Facilities In order to plan and budget for maintenance and replacement of existing park facilities, the city has developed a Parks Replacement Schedule. The Schedule is intended to be used as an internal tool for parks staff and elected officials. The Schedule is a detailed matrix that includes the following information: ► An inventory of all existing facilities in the Hutchinson parks system ► Sizes and dimensions of existing facilities ► Original construction year or most recent replacement year of existing facilities ► Estimated and typical lifespans of facilities ► Typical costs for replacement and resurfacing of equipment ► Annual inflation rate of 2.6% ► Organizes the costs into categories: playgrounds, courts, ice rink, shelters, fences/walls, diamond fields, and miscellaneous recreation equipment The Schedule does not take into consideration current or potential condition of existing facilities. It also does not account for general maintenance that may arise, such as damage due to weather, increased use, or vandalism. A summary table of the Replacement Schedule is shown on the following page. This table helps give city staff and elected officials an idea of which upcoming years will need major funding in order to replace existing facilities. These numbers are based on best guesses and typical situations, and the needs may change in the future. As new parks are developed and equipment is added to the system, this spreadsheet should be updated to reflect those additions and improvements. In turn, as facilities are removed from the system, those items should also be removed from this Schedule. Looking ahead at the next 40+ years, the total replacement cost for the entire existing parks system is over $17million, and the average per year cost is around $430,000. Total (2019-2063) $17,600,737.50 Annual Avg. $429,286.28 51 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 Table 9. Hutchinson Parks Replacement Schedule PLAYGROUNDS COURTS - REPLACE ICE RINK FENCESand DIAMOND WITH 2.5%INFLATION, 10% MISC REC SHELTERS WALLS FIELDS SUBTOTAL CONTINGENCY $40,000.00 $1,00000 $41,30000 $47,025.00 $53,50000 $2,40000 $10,000.00 $50,000.00 $115,000.00 $130,387.50 $160,000.00 $25,000.00 $4,000.00 $109,000.00 $212,625.00 $25,00000 $3,30000 $23,300.00 $32,400.00 $3,60000 $2,00000 $00,500.00 $96,100.00 $108,112.50 $51,50000 $15,40000 $66,000.00 $75,262.50 $37,500.00 $50,000.00 $257,000.00 $344,500.00 $387,562.50 $7,20000 $7,20000 $8,100.00 $00,000.00 $125,00000 $205,00000 $230,625.00 $250,00000 $250,00000 $281,250.00 $54,00000 $54,00000 $60,750.00 $150,000.00 $25,000.00 $60,000.00 $125,000.00 $360,000.00 $405,000.00 $200,00000 $125,00000 $325,000.00 $365,625.00 $30,00000 $30,00000 $33,750.00 $50,000.00 $350,00000 $500,000.00 $50,000.00 $050,000.00 $1,068,750.00 $25,000.00 $12,00000 $252,000.00 $550,000.00 $330,000.00 $943,875.00 $40,000.00 $40,00000 $45,000.00 $200,000.00 $25,000.00 $51,000.00 $125,000.00 $23,000.00 $420,00000 $482,625.00 $40,000.00 $00,000.00 $220,000.00 $125,000.00 $53,400.00 $533,40000 $600,075.00 $102,500.00 $6,000,000.00 $30,000.00 $3,000.00 $30,000.00 $6,170,50000 $6,941,812.50 $25,000.00 $27,00000 $52,00000 $58,500.00 $25,00000 $2,00000 $27,00000 $30,375.00 $50,00000 $50,00000 $56,250.00 $25,000.00 $250,00000 $275,00000 $309,375.00 $100,000.00 $600,00000 $730,00000 $877,500.00 $315,000.00 $50,00000 $365,00000 $410,625.00 $270,000.00 $50,00000 $320,00000 $360,000.00 $135,00000 $135,00000 $151,875.00 $540,000.00 $540,00000 $607,500.00 $50,000.00 $25,00000 $300,00000 $375,000.00 $421,875.00 $1,650,000.00 $1,650,00000 $1,856,250.00 July 23, 2019 52 Funding Options While a parks and recreation system is an essential component of the quality of life in a community, ensuring sufficient funding can be challenging when compared to other city services such as water, sewer, and public safety. To achieve the vision set forth in the PRCE Master Plan, additional investment will be needed. This investment will not only be needed to support system expansion, but for the replacement of existing system components. The following are potential options the city could explore to expand and diversify funding for parks and recreation: ► Increase Parks and Recreation's share of the general fund. ► Increase funding from the General Fund for maintenance work. ► Establish a Maintenance and Replacement Fund to cover major capital repairs and replacements. ► Explore the use of a franchise fee to fund maintenance or specific programs. ► Explore a bond referendum for a specific package of capital improvements. ► Evaluate the potential value of sponsorship for all assets, programs, and events in the system based on user demographics and participation/visitation. Use the data to create an enhanced sponsorship catalog to target local and regional sponsors and corporate partnerships. ► Continue to strategically pursue grants focused on those whose funding amounts are sufficient to outweigh administrative requirements. ► Continue to build and enhance partnerships with schools, athletic associations, nonprofits and others. ► Explore collaboration funding opportunities in areas like public health, public art, programming, and sustainability. ► Pilot use of a crowdfunding tool for small, targeted projects (kickstarter.org, razoo.com or NRPA Fund Your Park). Fable 10. Funding Sources 0 �• - MBI System Planning (facility feasibility study, individual park master plans, trail planning, natural resource plan, ADA accessibility audit, etc.) Parkland Acquisition 0 0 X I 1 Maintenance and Replacement 0 1 X User Amenities (benches, shade, restrooms, water fountains, wayfinding, etc) • I I I X Park and Facility Development (recreation center, fields, courts, playgrounds, etc.) • is X Trail Expansion X X X I X 0 X Natural Resources Management 0 X I I X Programming and Events 0 1 Public Art Initiatives I X Accessibility Improvements X 1 Key CMZZMCEC= X �•� I 53 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 Funding Sources Achieving the vision and goals for the parks and recreation system will take additional funding, not only for large capital investments, but also for park revitalization, park maintenance, and improvements to accessibility, etc. Significant investment is needed for Hutchinson to provide the type of parks and recreation system identified in this Master Plan. Implementation of the priority actions, as well as routine system maintenance and reinvestment needs, will add to the investments needed over the next 10-20 years. Table 9 Funding Sources highlights the types of funding sources that may be appropriate for various types of actions. The text includes brief descriptions of each of the funding sources listed in the table. General Funds General funds can and should be used to develop and maintain the parks and recreation system. General funds are the primary funding source for ongoing maintenance, operations, and amenities. Most grants also have a matching requirement, which is often fulfilled with general funds. Dedicated Tax Levy As long as the City's Charter allows it, Hutchinson may hold a referendum for a dedicated tax levy with proceeds directed specifically for parks and recreation. This levy can be used for capital projects as well as operations and maintenance. The proceeds may be in place of general funds or be supplemented by general funds. The advantage of a dedicated tax levy is that parks and recreation receives a more stable source of funding and does not have to compete with other city priorities for funding on an annual basis. As precedents, both Coon Rapids and Duluth are charter cities that have levied taxes for parks and recreation through a referendum. As long as there isn't anything in the city's charter that prevents it, it is possible for a Home Rule Charter City to utilize a referendum. It is also important to note that the intention of a Home Rule Charter City is localized control, so if a referendum was prohibited, one could change the charter to make it possible. A City can use the statutory cities authority granted in Minnesota Statutes Chapter 412 when the charter is specifically silent on referendums and tax levies. Sales Tax The City of Hutchinson currently has a half cent sales tax used toward retiring debt on the water and wastewater plants. When that debt is paid off, the City could decide to vote to continue the sales tax and use the proceeds toward funding parks and recreation improvements in the community. The state legislature would still need to approve the tax. Several other Minnesota communities, such as Rogers and Duluth, have used this tool for funding of parks and recreation improvements. Bonding General Obligation Bonds and Revenue Bonds provide another source of implementation funding for new public facilities, as well as repairs and/or upgrades to existing facilities. General Park Bond Issue Residents can decide to raise revenue through a permanent or temporary tax increase dedicated for specific purposes such as park, trail, and bikeway improvements and maintenance. These funds are usually provided through bonds approved as part of a voter referendum. State Aid Funds State aid funds are available for pedestrian and bicycle improvements on state aid streets. This funding source is particularly useful at the time of street construction or reconstruction. Park and Trail Dedication Minnesota Statutes allow local governments to require dedication of land or cash in -lieu of land for parks and trails from new subdivisions. The dedication must be reasonable and rationally related to the recreation demand created by the development. Cities can also require dedication of right-of-way or easements for sidewalks or trails. The city of Hutchinson has a park dedication ordinance that recognizes the impacts that increased residents and employees have on the parks and recreation system. It seeks to ensure that areas are preserved for future parks and trails. It establishes a cash in -lieu of land fees where the dedication of land is not feasible or practical or will not create a site usable for park purposes. Fees collected are deposited into the city's park and recreation development fund or its multipurpose trail fund and are used for the development of new or expanded facilities. Park dedication may not be used for maintenance or replacement of existing facilities. The city has and will continue to update its park dedication ordinance from time to time to reflect changes to Minnesota Statutes. July 23, 2019 54 Utility/Franchise Fees corporations, or donations of labor from recreation clubs "adopt size of these grants the city should begin preparing in or use agreements. Programs such as -a -trail" or advance for future applications by identifying the type of Franchise fees are included on the monthly bill that "adopt -a -park" by an organization, business, or individuals improvement, the right-of-way needs, preliminary layout, customers receive from a utility, such as natural gas, have been used in many communities to help with and cost estimates. electricity or cable. The fee can be a flat amount each maintenance tasks and raise awareness. month or a percentage of the monthly bill. A franchise Clean Water, Land and Legacy fee can be implemented with an ordinance, which Grants Amendment must be approved by the City Council. Only about 4% Grants are a way to make Hutchinson's dollars no further On Nov. 4 2008, Minnesota voters approved the Clean of communities that participated in HKGi's 2M 6 Park Water, Land and Legacy Amendment to the Minnesota The city should pursue opportunities when potential award Finance and Dedication Survey use utility fees as a source outweigh the costs for applying or administrating. Bel State Constitution which increased the general sales and ow of financing related to parks. use tax rate by three -eighths of one percentage point is a sample of grant opportunities that may be available, along with websites to visit for more information. (0.375i) to 6.876% and dedicated the additional proceeds School Districts for the Arts and Cultural Heritage Fund, the Outdoor Open communication between the city and the school Minnesota DNR Heritage Fund, Clean Water Fund, and Parks and Trails district are important for continued collaboration. Website: www.dnr.state.mn.us/grants/index.html Fund. Communication should occur on at least an annual basis The Minnesota DNR is one of the most comprehensive Funding from the Legacy Amendment is administered by about planned projects and additional opportunities to resources when it comes to state funding for park and a variety of agencies such as the Department of Natural jointly manage public facilities and provide programming. trail programs. They offer a variety of grant programs Resources, Pollution Control Agency, Department of Partnerships Public and private partnerships are valuable to community development of a parks and recreation system. These relationships can contribute to the development of parks, operation of athletic facilities, development and implementation of community programming and events, and natural resource management. Partnerships will continue to be important in Hutchinson for both facilities and programming. Organizations with partner funding can also provide assistance with design, outreach and maintenance. Partnerships and relationships with private businesses can also result in easements and use agreements for trails across private land. Donations Private donations are another potential funding source. These may be financial donations from individuals or area and technical assistance. Current programs provide assistance for cross country skiing trails, mountain biking trails, horseback riding trails, and recreational trails. Some programs also offer assistance for the development of parks or for trail amenities such as restrooms, lighting, benches, etc. Each of the Minnesota DNR grant programs is unique. The DNR should be consulted before pursuing a grant to clarify funding availability and qualifications. Minnesota DOT Website: www.dot.state.mn.us/grants/ A portion of most trail or bikeway improvement projects funded through Minnesota DOT is from federal dollars. Examples of programs typically funding trail or sidewalk improvement projects include Safe Routes to School or the Transportation Alternatives Program managed by the Mid -Minnesota Development Commission. Given the Health, Historical Society, Minnesota State Arts Board and regional art councils. A number of new grant programs were created. Information about grant opportunities can be found on individual state department and organization websites. Foundations & Non -Profits There are foundations and non -profits that are interested in fulfilling their missions by supporting local projects. There are a number of online tools that can assist with the process of identifying additional foundations that may provide financial support for park, trail, and bikeway improvements. The Minnesota Council of Foundations is a great starting point for identifying foundations. Another good starting point is to consider the businesses within Hutchinson and identifying those that have a foundation or charitable giving department. In addition to retailers and manufacturers, be sure to consider businesses such as energy providers and communications companies. 55 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 General Capital, Operations, and Maintenance Costs The following table is a tool the city can use to initially evaluate and budget for new improvements. Equally important to the initial capital costs for a project are ongoing operations and maintenance costs. Adequately budgeting operations and maintenance ensures that facilities fulfill life expectancy and that parks remain safe and welcoming. All costs are planning level costs in 2018 dollars and do not necessarily reflect additional costs, such as engineering, design, construction administration, and staff time. These costs were estimated based on contractor bids for public park and trail projects in the Twin Cities metro area. Table 11. General Capital, Operations, and Maintenance Costs NAWME Neighborhood Park S90,000/Acre S550/Acre 25-50 Mowed Turf Grass (Irrigated) 560,000/Acre New Sod 51,000/Acre 15-30 Includes mowing, trimming, fertilizing, weed S34,000/Acre New Seed control, aerating & overseeding. Mowed Turf Grass (Non 530,000/Acre New Sod Does not assume hydroseed. Includes gated) Irriaerating 52,000/Acre New Seed S800/Acre 15-30 mowing, trimming, fertilizing, weed control, & overseeding. Irrigation S25,000/Acre S1,300/Acre 25 Contractual Landscape 86.50 Sq. Ft. (5282,600/Acre) 8.25 Sq. Ft. (59,250/Acre) 20 Maintenance Prairie Restoration S5,000/Acre S300/Acre Naturalized Shoreline 8100/LF 5400/Acre Low end - high end could be up to 820/ Rain Garden S10/Sq. Ft. S300/Acre Sq Ft Assumes restoration of existing wooded Woodland / Slope Restoration 54,000/Acre 5400/Acre area. 520,000/Acre if new tree planting BUILDINGPARK required Buildings with Restrooms 5300-5400/Sq. Ft. 811,000/Bldg./Yr. 40 Includes all buildings Picnic Shelters 8150-5200/Sq. Ft. 53,800/Bldg./Yr. 40 Includes all shelters Trails (10 Ft. Wide Asphalt) S50/11` S5,280 Per Mile 30 Parking Lots (Asphalt) 52,500-53,000/Stall 820-825 Per Stall 40 Sidewalks (Concrete) 830/Linear foot Assumes 6 foot wide sidewalk S30/Linear foot if limestone Natural Surface Trails ADA or 85/Linear foot if 5500/Mile rustic footpath July 23, 2019 56 Table 9 continued. General Capital, Operations, and Maintenance Costs PARKELEMENT CAPITAL COST ANNUAL O&M COST ESTIMATED UIFE(YEARS) NOTES&ASSUMFIIONS Lighting 815,000 15 Includes 2-3 pedestrian scale light posts Pickleball Court 825,000 5400/Court 25 Includes paving, fencing, striping, net Assumes 12,500 Sq. Ft. Double Court. Resurfacing Tennis Courts 8125,000 51,000/Court 25 includes striping of both tennis and pickleball cost of S10,000 per court Basketball Courts - Half 815,000/Court 5600/Court 25 Includes base, paving, hoops, striping Basketball Courts - Full 825,000/Court 5600/Court 25 Includes base, paving, hoops, striping Combined Basketball/Tennis 535,000/Court $600/Court 25 Includes base, paving, hoops, striping, nets Court Sand Volleyball Court S10,000/Court 25 Includes sand and nets Playground - Small 825,000 51,000/Site 25 Assumes neighborhood build - includes equipment only Playground Medium $60,000 $1,200/Site 25 Assumes neighborhood build - includes equipment only Playground -Large/premium $100,000 $1,500/Site 25 Assumes neighborhood build - includes equipmentonly Nature Play Areas $50,000-$100,000 $1,000/Site 20 Assumes 1 to 2 signature features and remainder natural materials Skate Park Equipment S40/Sq. Ft. S3,000/Site 15 Includes equipment only Outdoor Hockey Rink 580,000-5100,000 59,000/Rink 20 Full size rink with wooden boards Community Gardens 810,000-520,000/Acre 8800 Acre Off -Leash Dog Park S10,000-S50,000 Acre S800 Acre 15-20 Fishing Pier S25,000 20 Includes 100' long wood pier with railings Dock 510,000 20 Includes 40' long metal duck Swimming Beach 815,000 25 Includes grading and sand Splash Pad S600,000 S5,000 15-20 Amphitheater 8800,000 50 Assumes open stage and seating for 200+ Disc Golf Course 825,000 25 Assumes 1-S25,000 shade structure; 2- S2,000 Neighborhood Park Amenity 535,000/park Included in general park 20 benches with concrete pad, 2- 82,000 bike racks with Package costs concrete pad, 2-S1,000 waste receptacles Assumes 1-840,000 shade structure; 4- 82,000 Community Park Amenity S55,000/park Included in general park 20 benches with concrete pad, 2- S2,000 bike racks with Package costs concrete pad, 3-81,000 waste receptacles 57 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 Table 9 continued. General Capital, Operations, and Maintenance Costs PARKELEMENT CAPITAL COST ANNUAL O&M COST ESTIMATED LIFE (YEARS) NOTES& ASSUMMONS Field Lighting 5225,000/field 5500/field 30 Fencing S40/Linear foot 20 8 ft black vinyl chainlink fence Diamond Field - Low 51,500/acre new seed; $800/Acre 25 Includes play surface & striping; non - maintenance S25000/acre new sod irrigated, practice field Diamond Field - Average S1,500/acre new seed; $2300/Field 20 Includes play surface & striping; non - maintenance S25000/acre new sod irrigated S27,000/acre new seed Diamond Field -High and aglime; 550,000/acre 54,200/Field 15 Includes play surface & striping; irrigated maintenance new sod Irrigation System 550,000/field 5500/field 15 Rectangular Field - Practice 515,000 25 Includes grass surface, striping field, low maintenance Includes grading, grass surface, striping; Rectangular Field - Youth size, 825,000 - 865,000 8800 - 54,200/Field 15 cost range based on sod/seed, and average maintenance irrigated/non-irrigated field Rectangular Field - Youth size, 560,000 10 Includes grading, grass surface, irrigation high maintenance updates Rectangular Field - Adult size, 52,250/field new seed; 52000/Field 10 Includes grass surface average maintenance S37,500/field new sod Rectangular Field - Adult size, 530,000/acre new seed; 54,200/Field 0 Includes grading, grass surface; irrigated high maintenance S65,000/acre new sod , Costs are for turf/field/irrigation only, no additional amenities Note: All costs are planning level estimates in 2018 dollars and do not include costs for engineering, design, and staff facilitation time. July 23, 2019 58 Project Review Process One of the most challenging things for a parks and recreation department is knowing when to say "yes" to a potential project and when to say "no." The project review process outlined in Figure 12 provides a sample outline for a systematic review of new requests. This type of review ensures that new projects are in -line with system- wide goals that can be adequately funded, staffed, and maintained prior to implementation. To ensure the project review process is as efficient as possible, a project proposal worksheet (Figure 13) has been developed. This worksheet should be filled out by the organization, association, or individual who is approaching the city with a project idea. Completed worksheets will allow the city to review and, if approved, begin implementing the new project efficiently. 59 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Figure 12. Decision Principle Checklist ► Idea may come from PRICE Board, public, stakeholders, or staff ► Complete project proposal should include: description of project, facilities affected, need, benefits, costs, funding sources, timeframe, permits needed, availability to the public, and description of how it meets criteria set forth in decision principle checklist 1. IDEA EVALUATION PHASE ► Test idea against ► Review proposal, ► Review proposal, system plan evaluating ifthe evaluating if the guiding principles, idea has merit, idea has merit, recommendations, how it relates to how it relates to and decision guiding principles guiding principles principles and policies, and and policies, and ► Depending on the broad -based fiscal broad -based scope of the idea, implications fiscal implications decision can be made ► Depending on scope by staff or introduced of the idea, decision to the PRICE Board can be made here or sent on to the City Council COUNCIL ACTION: STAFF ACTION: PRICE BOARD ACTION: AUTHORIZE STAFF AUTHORIZE PROJECT AUTHORIZE PROJECT TO PROCEED TO PLANNING PHASE it OR NOT 2. PLANNING PHASE 3. IMPLEMENTATION PHASE Planning on .� ogSri Funding A ► Concept refinement ioritization ► Funding for all aspects ofthe ► Preliminary plan ► Project is prioritized program/project are approved ► Final plan based on policy and annual operations and ► Program timetable decisions, public maintenance and staffing costs ► Method for measuring needs, and other are addressed success is defined initiatives COUNCIL ACTION: AUTHORIZE FUNDING Implementation L"� Operation of or ► Construction documents Programs ► Construction ► Facility or program is now serving the ► Program delivery public need ► Reporting provided to PRICE Board and FDUN �ORIZE PROJECT Council AND AU TENANCE AND ► Include routine maintenance and upkeep CONTINUED FUNDING in budgets and schedules July 23, 2019 60 Figure 13. Project Proposal Worksheet MAKEYOUR 0 W N PROJECT PROPOSAL (Complete this worksheet and submit it to the Hutchinson PRCE Department.) fill out the following questions to the best of your ability, and feel free to attach any additional information if needed hat is it? Who does it? Where would you do it? Please check all that apply and include a brief description of how each applicable question is addressed Will the project... serve an unmet need? provide a new recreational opportunity? inspire community pride? increase awareness of history, culture, and art? advance outreach, communication, and community building with cultural groups? build community awareness, advocacy, and passion for recreation and parks? support healthy living and choices? improve efficiency of parks and recreation services? fulfill other city goals or policies? affect the environment positively or negatively? help engage and connect people, parks, trails, and open spaces? address a geographic or programming need identified in the system planning process? improve pedestrian and bicycle connectivity? be economically sustainable in the short and long term? have adequate future funding for life cycle and operational costs? be a catalyst for private sector investment? be served by partnership and volunteer opportunities? Page 1 61 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 ADDITIONAL INFORMATION Proposer's Name/Organization Goal/Motivation What is the primary reason for proposing this idea? What do you hope to achieve? Objectives What are the tangible/measurable outcomes you'd like to see in the short term (next 6 months)? Action Steps What needs to happen for your idea to become a reality? Who do you think would be responsible? Set a deadline! Action Responsibility Deadline List Additional Resources & Considerations for the Project Page 2 July 23, 2019 62 Hutchinson Parks, Recreation, & Community Education Master Plan DRAFT ©© t12� ©� Appendix !4: Peer Community Comparison & NRPA Metrics This Appendix includes the following tables: ► Hutchinson Peer Community Comparison ► National Metrics Comparison: Parks and Facilities ► NRPA Metrics Comparison: Community Facilities and Budget July 23, 2019 A-1 Table 12. Hutchinson Peer Community Comparison HUTCHINSON PEER AVERAGE � PEER RANGE DEFICIT OVERAGE, Ci y area in square miles 8.60 11.1 8.6-14.15 Total City population 13,895 15,635 13,238 19,628 Number of Parks 39 33 11-43 +6 Total Parks/Parkland Acreage (includes school property) 374 282.6 150-374 +91.4 Total Area ofCiyinAcres 5,504 7,104 5,504-9,056 Percentage of Ci y Land Area Dedicated to Parks MilesofSidewalk 68% 33.5 4 0 i 20.6 33.5-69.4 +12.9 MilesofTrails (Pavedand Un-Paved) FACILITIES 38 56 3 38 +22.4 Number of playgrounds 21 20.0 8-33 +1 Number oftennis courts 16 9.0 6-12 +( Number ofpickleball 4 2.0 0-4 +2 Number of outdoor basketball hoops 7 (+34 indoor hoops) 18.0 8-26 -11 Number of outdoor ice rinks 2 3.0 1-5 -1 Number of indoor ice rinks 2 2.0 2 Number of sledding hills 30 1-7 -1 Number ofBallfelds(Lit) 6 6.2 5-8 -0.2 Number of Ballfelds(Neighborhood) 11 10.0 4-16 +1 Number of rectangular fields(soccer/lacrosse/football) 7 3.4 1-5 +3.6 Number of volleyball courts 8(+15indoor courts) 6.0 3-9 +2 Number and type of outdoor aquatic facilities (pools, water parks, splash pads, beaches) 1 1.0 Number ofgolfcourses 1 1.8 2 -0.8 Other recreation facilities (disc golf, community gardens, archery ranges, etc) (1) community garden, (1)dog park, (1)archery, (1) camp ground, (1) disc golf n/a n/a Number of recreation centers 1 1.0 1 Number ofshelters (full size and mini shelters) 26 18.0 5-36 +8 Number of permanent bathroom facilities 23 12.0 4-20 +11 Number of art installations/ interpretive or historical markers/fountain 15 9.3 1-18 +5.7 Number of piers, docks (access to water) 3(15parks bordertheCrow River) 3.8 1-6 -0.8 Number of bandshells, outdoor stages, performance pavilion 2 1.6 1-3 +0.4 Number of horseshoe pits 8 5.4 2-8 +2.6 Number of skate park/terrain park 2 1.4 1-2 +0.6 Number of racquetball courts STAFFING i BUDGET Full Time Employee (Parks) 6 08 8.6 0-4 5-17 -0.8 -2.6 Seasonal Employee Budget $115,000 $84,600 $30,000-115,000 Annual Budget -$1,000,000 $504,400 $50,000-$1,000,000 A-2 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 Table 13. National Metrics Comparison: Parks and Facilities Population Base for Metric Number of Persons per Park Acres of park land per 1,000 residents (NUMBERFACILITY OF RESIDENTS PER FACILITY) Population < 20,000 1,318 10.8 14,188 (2017esil 354 26.4 FINDINGS + NEEDS Hutchinson has an ample amount of parkland per resident compared to the national average Playgrounds 2,258 545 Basketball courts This number includes seven hoops for Hutchinson. The 3,598 1,418 _ City could consider more full size outdoor basketball courts. Diamond fields: Tee -ball 5,800 Diamond fields: Baseball - youth 3,250 Diamond fields: Softball - adult 5,240 4,729 Diamond fields: softball - youth 5,252 Diamond fields: baseball - adult 7,219 7,094 Diamond fields: Combined 1,013 Dog park Compared to the national average, Hutchinson could 10,000 14,188 look to add a second dog park Swimming pools (outdoor only) 8,915 14,188 Community gardens 8,500 -14,188 Rectangular fields: Soccer field -adult 5,900 14,188 (game) Rectangular fields: Multi -purpose 3,480 2,025 (game + practice) . Hutchinson should consider adding more game quality -- outdoor multi -purpose rectangular fields for soccer/ Rectangular fields football field 7500 14,188 (game) _.lacrosse/football Rectangular fields: lacrosse field 5,500 Multipurpose synthetic field 8,192 - Ice rink (outdoor only) 8,500 7,094 July 23, 2019 A-3 NATIONAL METRIC I HUrCHINSON METRIC FACILITY (NUMBER OF RESIDENTS PER FACILITY) National Recreation and Park Association (NRPA) National Recreation and Park Association (NRPA) is the leading non-profit organization dedicated to the advancement of public parks, recreation and conservation. Our work draws national focus to the far-reaching impact of successes generated at the local level. Leveraging their role in conservation,health and wellness, and social equity to improve their communities NRPA's members of park and recreation professionals and advocates are 60,000 strong and represent public spaces in urban communities, rural settings and everything in between. NRPA brings strength to our message by partnering with like- minded organizations including those in the federal government, nonprofits, and commercial enterprises. Funded through dues, grants, registrations, and charitable contributions, NRPA produces research, education and policy initiatives for our members that ultimately enrich the communities they serve. NRPA is a strong supporter of state side Land and Water Conservation Fund. (LWCF) and introduced legislation to fund urban parks. Our Mission To advance parks, recreation and environmental conservation efforts that enhance the quality of life for all people. Our Vision Everyone will have easy access to park and recreation opportunities in sustainable communities. Source: www.nrpa.org Appendix B: Park Facility Mapes This Appendix includes maps that identify locations of the following facilities within Hutchinson: ► Basketball (outdoor) ► Basketball (indoor hoops) ► Ballfields ► Pier / dock / boat ramp ► Water fountain ► Ice rink / skating ► Monument ► Walking trails ► Stage / pavilion ► Picnic shelter ► Picnic tables ► Playground ► Art ► Rectangular fields ► Restroom (year-round/seasonal) ► Tennis / pickleball ► Volleyball (indoor) ► Sand Volleyball ► Specialty features July 23, 2019 A-5 ATHLETIC FIELDS (DIAMOND FIELDS, TURF FIELDS Veterans Memorial Field Ballfield and dugout at Roberts Park A-6 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 OUTDOOR COURTS (BASKETBALL, VOLLEYBALL, TENNIS 77— Basketball court at Masonic West River Campground Tennis court at Park Elementary ww=s. July 23,2019 A-7 ICE RINK/SKATING Burich Arena _.. ...--. .. .a Burich Arena A-8 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 PLAYGROUNDS Playground at Masonic West River Park Playground at Rotary Park July 23,2019 A-9 PICNIC SHELTERS Picnic shelter at Rotary Park Picnic table with covering at Veterans Memorial Park A-10 Hutchinson Parks, Recreation, & Community Education Master Plan July 23,2019 PIER/DOCK/BOAT RAMPS ------------ Cedar dock at Cedar Park Masonic West River dock July 23,2019 A-11 STAGE/PAVILION ;'T win lo C:P, BandsheH at Masonic West River Park during Riversong event Library Square fountain and stage A-12 Hutchinson Parks, Recreation, & Community Education Master Plan July 23,2019 RESTROOMS + WATER - .—. a I � - _- 9 Restroom at Rotary Park Restroom at Masonic West River Park July 23, 2019 A-13 ART + MONUMENTS U3--- Helicopter in Veterans Memorial Park A-14 Hutchinson Parks, Recreation, & Community Education Master Plan July 23, 2019 INDOOR BEC (BASKETBALL, VOLLEYBALL, TENNIS L 10 F Recreation Center with youth programming A —a 6z Recreation Center with youth programming July 23,2019 A-15 SPECIALTY FEATURES (HORSESHOES, DISC GOLF, DOG PARK, CAMPING, SKATE PARK, SLEDDING, ARCHERY) I RV Camping at Masonic West River Park Skate Park at Tartan Park Sledding at Kiwanis Park A-16 Hutchinson Parks, Recreation, & Community Education Master Plan July 23,2019 Appendix C: Community Engagement Input Summary This Appendix includes meeting notes and results of the following engagement methods: ► Key Findings from community input ► Results of Survey Monkey online questionnaire (August -October 2018) ► Results of Social Pinpoint online mapping (August -October 2018) ► Input from Stakeholder meetings on January 31, 2019 ► Input from Community Open House on January 31, 2019 ► Input from Senior focused survey (April 2019) ► Input from youth focused survey (April 2019) ► Results of Survey Monkey online questionnaire to review Draft Master Plan (May 2019) July 23, 2019 A-17 KEY FINDINGS The Key Findings represent the major issues and opportunities that emerged from the Needs Assessment process. The Key Findings were developed by considering past planning, community input, staff input, and PRCE Board input. The Findings are organized into categories that will help translate them into recommendations for the system plan. The findings include ideas that were suggested by staff, community members, visitors, PRCE Board members, past planning documents, or consultants, these ideas will be the basis for the system plan actions and strategies. Neighborhood Parks and Playgrounds Neighborhood Parks are the most valued facility overall in Hutchinson's park system for survey respondents. 2. Many residents (36i of survey respondents) desire new neighborhood parks and playgrounds, especially in the southeast area of the City where there is new residential growth occurring. 3. There is interest in updating existing parks, such as Driftriders, and Lions Park West, with better equipment and amenities. 4. A splash pad is a highly desired facility. Athletic Fields and Facilities An improved tournament complex is desired, with better ballfield surfaces, lighting, upgraded concessions and restrooms, and expanded parking. 2. There is a strong desire for a gymnastics facility in order to support team gymnastics for youth and a high school team. 3. There is a desire for the tennis courts to be upgraded 4. There is a desire for dedicated pickleball courts, outdoor and indoor. 5. The City's partnership with the School District/ Community Education is beneficial for providing athletic fields and facilities. Community Facilities A community rec center is strongly desired, similar to a YMCA, with facilities such as an indoor track, fitness center, and lap pool. Over 46% of survey respondents indicated "Great Support" for increased taxes or fees in order to "build new indoor recreation facilities, such as a community center." 2. Many residents appreciate the variety and number of recreation facilities throughout the community, and they want them to stay even if they don't use all of them. 3. There is a strong desire to improve Bunch Arena by giving it a face lift, deep cleaning, and nicer amenities. There is also desire for an outdoor ice rink next to Burich Arena. 4. Residents expressed concern about the long winters and a desire for more indoor winter recreation options, such as a community center with lots of programming options and an indoor children's play area. 5. There was appreciation expressed for the campground and desire to expand it and add full service hook ups. 6. The Aquatic Center is a highly valued facility -- survey respondents desire more hours and an expanded season. Trails and Connectivity Paved loop trails are desired throughout the community, especially near and around the water bodies. 2. Trail support facilities, such as water fountains and restrooms, are desired. 3. Safety improvements to trails are desired, such as safer pedestrian crossings of busy roadways and ADA accessibility overall. 4. More winter trail options, such as plowed trails and groomed cross country ski trails, are desired. A-18 Hutchinson Parks, Recreation, & Community Education Master Plan July 23 2019 Recreational Programming Many residents desire more community and family programming, similar to the offerings of nearby communities. 2. Shifting demographics make provision of programming challenging--Hutchinson's population growth is more seniors than youth. 3. A gymnastics program is desired. 4. In general, programs for youth are desired, especially toddlers and teenagers. More informal programming is desired - non-competitive, outdoor, teen -focused, etc. 5. Non -athletic, non-competitive programs are desired (i.e. cooking, art, environment, yoga). 6. There is competition between the private fitness/ recreation businesses in town and PRCE. It is a challenge for the City to provide valuable services at low cost. Natural Areas and Open Space There is a desire for parks to focus more on the river as a recreational asset, with river trails, piers, and more water recreation equipment rentals. 2. Create a tree inventory and long term replacement plans for urban forest. Operations and Maintenance There is a desire for improved maintenance all around, primarily at community facilities, such as Bunch Arena. 2. Some residents expressed concern that playgrounds are not being upgraded as often as they should be. 3. There is a concern that if new facilities are added, they won't be maintained. 4. The City is efficient with a limited staff --additional staff could improve operations and maintenance system -wide. 5. Exploration of trends in recreation system operational practices is needed (i.e. volunteer management, youth coaches, athletic league decline). July 23, 2019 A-19 Hutchinson Parks, Recreation, and Community Education Master Plan Q1 Are you a Hutchinson resident or visitor? Answered: 952 Skipped:5 Resident Visitor 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES Iff-RESPONSES ' Resident 84.03% 800 Visitor 15.97% 152 TOTAL 952 # IF YOU'RE A VISITOR, WHERE DO YOU LIVE? DATE 1 country 10/12/2018 12:02 PM 2 Lester Prairie 10/12/2018 11:57 AM 3 monticello 10/10/2018 9:07 AM 4 Glencoe 10/9/20189:02 AM 5 Neither, teacher in the district but I don't live here. 10/9/2018 8:37 AM 6 20016 Major Avenue, Hutchinson 10/9/2018 7:08 AM 7 Buffalo Lake 10/9/2018 7:07 AM 8 Outside of hutch 10/8/2018 7:04 PM 9 Dassel 10/8/20186:34 PM 10 Buffalo Lake 10/8/20184:08 PM 11 Brownton 10/8/20183:48 PM 12 Dassel 10/8/20183:37 PM 13 Winsted 9/18/20189:11 PM 14 Chanhassen 9/18/20184:24 PM 15 Tx 9/17/201812:19 PM 16 Chaska,mn 9/16/201810:00 AM 17 Minneapolis 9/12/20182: 14 PM 18 Glencoe 9/12/20187:57 AM 19 Lynn Township, McLeod Cty 9/8/2018 8:39 PM 20 Chisholm, MN 9/6/201812:48 PM 1/60 Hutchinson Parks, Recreation, and Community Education Master Plan 21 Glencoe 9/4/20184:44 PM 22 Lutsen, Mn 9/2/2018 7:59 PM 23 Glencoe 9/1/20184:08 PM 24 Brownton 8/31/20184:53 PM 25 Litchfield 8/31/20184:40 PM 26 Moorhead, MN 8/31/201811:54 AM 27 Cosmos 8/30/2018 11:03 AM 28 weslaco, tx 8/30/2018 8:58 AM 29 Glencoe 8/30/20188:08 AM 30 Buffalo Lake 8/29/2018 9:42 PM 31 Silver Lake 8/29/20189:31 PM 32 Litchfield 8/29/20187:30 PM 33 Indiana 8/29/20184:20 PM 34 Stewart 8/29/20181:19 PM 35 Norwood 8/29/2018 11:22 AM 36 Stewart 8/29/2018 10:26 AM 37 Isanti MN 8/29/2018 10:23 AM 38 Deerwood mn 8/29/2018 9:52 AM 39 Cokato 8/29/2018 9:39 AM 40 Brownton 8/29/2018 9:33 AM 41 Buffalo Lake 8/29/2018 9:31 AM 42 grove city 8/29/2018 8:30 AM 43 St. Bonifacius 8/29/20188:29 AM 44 Harrington st 8/29/2018 8:08 AM 45 Stewart MN 8/29/2018 8:07 AM 46 Mound, Mn 8/29/20188:06 AM 47 Hutch 8/29/2018 8:03 AM 48 Bugalo 8/29/2018 7:47 AM 49 Was in city park campground 8/29/2018 7:41 AM 50 Litchfield 8/29/20187:29 AM 51 Glencoe MN 8/29/20187: 10 AM 52 Kimball 8/29/20187:05 AM 53 Arizona 8/29/2018 7:03 AM 54 55 56 57 58 59 60 61 5 miles out in the country Eagan Glencoe West of Hutchinson, Stewart Cedar Mills in the country Sioux City, is new elm, mn moving to Duluth in October Woodbury, MN 8/29/2018 6:50 AM 8/29/2018 6:47 AM 8/29/20186:27 AM 8/29/2018 6:24 AM 8/28/2018 7:41 PM 8/28/201812:56 PM 8/28/2018 8:53 AM 8/27/20186:17 PM 2/60 Hutchinson Parks, Recreation, and Community Education Master Plan 62 .25 mile outside city limits in Acorns township 8/27/2018 11:51 AM 63 1 lived in Hutchinson for 22 years, now living in rural area with Buffalo Lake address. I will socialize and be active in Parks, Rec, and Community Ed. 8/27/2018 11:47 AM 64 Maitland, Mo. 8/26/20185: 11 PM 65 Rural Hutchinson 8/25/20189:11 PM 66 Sherwood St. 8/25/20183:21 PM 67 Darwin 8/25/201812:01 PM 68 Lino Lakes MN 8/25/2018 5:26 AM 69 Rural Brownton 8/24/2018 3:07 PM 70 Stewartville MN 8/24/20183:04 PM 71 Nevada 8/24/20182:45 PM 72 Stewart 8/24/20182:00 PM 73 Green Isle, MN 8/24/20189:36 AM 74 Iowa 8/24/2018 9:14 AM 75 Rural Stewart,MN 8/24/20188:11 AM 76 Bemidji, MN 8/24/20186:50 AM 77 Howard Lake, MN 8/23/201810:37 PM 78 Glencoe 8/23/201810:21 PM 79 Winthrop 8/23/2018 9:08 PM 80 Lakeland, MN 8/23/20188:00 PM 81 Brownton 8/23/20187:44 PM 82 South Dakota 8/23/2018 7:43 PM 83 Medina, MN -Previous Resident of Hutchinson 8/23/2018 6:19 PM 84 Winthrop 8/23/2018 12:59 PM 85 Dassel 8/23/2018 11:45 AM 86 1 work and coach in Hutchinson, live in Cokato currently. 8/23/201811:30 AM 87 2 miles south of Hutchinson 8/23/201810:35 AM 88 Brookings, SD 8/23/2018 7:59 AM 89 Cedar Mills 8/23/2018 6:46 AM 90 Dassel 8/23/20181:21 AM 91 North Dakota 8/22/201811:07 PM 92 Rural Buffalo Lake 8/22/2018 9:22 PM 93 Defiance, MO 8/22/2018 9:18 PM 94 Waverly, MN 8/22/20188:50 PM 95 Hopkins 8/22/20188: 15 PM 96 campground 8/22/20187: 10 PM 97 Iowa 8/22/2018 6:04 PM 98 Winsted; my parents are residents and I spend more time here than home 8/22/2018 5:11 PM 99 bismarck, nd 8/22/20184:21 PM 100 Dassel 8/22/20184:16 PM 3/60 Hutchinson Parks, Recreation, and Community Education Master Plan 101 Eau Claire WI, lived in Hutchinson for 12 years. Still go back and visit friends a couple times a year. 8/22/20184:00 PM 102 Brownton 8/22/20183:56 PM 103 Courtland, MN 8/22/20183:24 PM 104 Hutchinson Township 8/22/2018 2:42 PM 105 By rochester. Mn. Likes the campground just as is 8/22/2018 1:50 PM 106 Bemidji MN 8/22/201812:26 PM 107 Cosmos 8/22/201812:07 PM 108 Little Falls,Mn. 8/22/201811:37 AM 109 Silver Lake 8/22/2018 11:35 AM 110 Glencoe 8/22/201811:34 AM 111 winthrop 8/22/201810:56 AM 112 Glencoe 8/22/201810:48 AM 113 Grand Rapids, MN 8/22/201810:33 AM 114 Winsted 8/22/201810:21 AM 115 Litchfield mn 8/22/201810:05 AM 116 Stewart 8/22/2018 10:05 AM 117 Biscay, Mn 8/22/2018 9:44 AM 118 Mankato 8/22/2018 9:40 AM 119 Maple Lake, MN 8/22/20189:38 AM 120 Glencoe 8/22/20189:38 AM 121 Glencoe 8/22/20189: 14 AM 122 7 miles out of Hutch, south of Biscay, my children attend Hutch schools 8/22/2018 8:47 AM 123 Darwin 8/22/2018 8:45 AM 124 Glencoe 8/22/20188:43 AM 125 Maple Lake 8/22/2018 8:33 AM 126 Gibbon 8/22/2018 8:26 AM 127 Gibbom 8/22/2018 8:19 AM 128 Plato 8/22/2018 8:12 AM 129 Howard Lake 8/22/2018 8:12 AM 130 435 Ottawa Ave SE 8/22/2018 8:10 AM 131 Iowa 8/22/2018 8:09 AM 132 Brownton 8/22/2018 8:00 AM 133 In town 8/22/2018 7:57 AM 134 Le sueur 8/22/2018 7:57 AM 135 New London 8/22/2018 7:55 AM 136 stewart 8/22/2018 7:46 AM 137 Litchfield 8/22/20187:41 AM 138 Brownton 8/22/2018 7:39 AM 139 Hutchinson 8/22/20187:37 AM 140 Greater McLeod County 8/22/2018 7:22 AM 4/60 Hutchinson Parks, Recreation, and Community Education Master Plan 141 School Ave NW 8/22/2018 7:13 AM 142 Brownton 8/22/2018 7:00 AM 143 Rural Darwin 8/22/2018 6:59 AM 144 Lucas Iowa 8/22/2018 6:59 AM 145 Mound, mn 8/22/2018 6:57 AM 146 Brownton 8/22/2018 6:56 AM 147 Apartment 8/22/2018 6:56 AM 148 Plymouth, MN 8/22/20186:48 AM 149 Over around Jimmy's Pizza shop. 8/22/2018 6:47 AM 150 Bird island, mn 8/22/2018 6:38 AM 151 Hector 8/22/2018 6:36 AM 152 Twin Cities, MN 8/22/20186:35 AM 153 Hewitt mn 8/22/2018 6:23 AM 154 Watkins mn 8/22/2018 6:18 AM 155 Watertown, MN 8/22/20186: 14 AM 156 Dassel 8/18/20187:11 PM 157 Glencoe 8/18/201812:55 PM 158 Cosmos 8/18/2018 10:18 AM 159 Litchfield 8/17/201810:56 PM 160 Brownton 8/17/20182:49 PM 161 Cokato 8/17/20181:25 PM 162 Rural Litchfield 8/17/20181:13 PM 5/60 Hutchinson Parks, Recreation, and Community Education Master Plan Q2 Do the existing Hutchinson parks, recreation, and facilities provide value to you and your family? Please rank the following elements of the system. (5-High Value, 1-Low/No Value) Answered: 954 Skipped:3 450 227 Aquatic Center , 124 60 76 443 235 Trails ■ 135 ■ 51 62 439 267 Neighborhood ■ 139 parks (i.e.... ■ 45 52 405 182 Youth athletic 144 6/60 Hutchinson Parks, Recreation, and Community Education Master Plan programs 65 135 353 265 Masonic / West River Park 113 79 66 Lake and River access 259 Athletic fields and... 231 Recreation 210 Center 'fie... 119 7/60 287 Hutchinson Parks, Recreation, and Community Education Master Plan - 1a1 223 ■ 260 Events & Concerts in ... 227 Burich Arena (ice rinks) Summer camps 109 119 22 238 236 8/60 255 Hutchinson Parks, Recreation, and Community Education Master Plan 165 114 Off -leash dog park at East... 145 116 395 137 183 Hutchinson Event Center 232 187 195 110 93 Tennis at Park Elementary 184 170 97 108 Senior programs 145 101 9/60 374 Hutchinson Parks, Recreation, and Community Education Master Plan 1 0 100 200 300 400 500 ■ 5 ■ 4 ■ 3 ■ 2 ■1 5 4 3 2 1 TOTAL Aquatic Center 48.03% 24.23% 13.23% 6.40% 8.11% 450 227 124 60 76 937 Trails 47.84% 25.38% 14.58% 5.51% 6.70% 443 235 135 51 62 926 Neighborhood parks (i.e. Elks Park, Rotary Park, Northwoods Park) and 46.60% 28.34% 14.76% 4.78% 5.52% playgrounds 439 267 139 45 52 942 Youth athletic programs 43.50% 19.55% 15.47% 6.98% 14.50% 405 182 144 65 135 931 Masonic / West River Park 37.71% 28.31% 18.48% 8.44% 7.05% 353 265 173 79 66 936 Lake and River access 30.79% 23.82% 20.60% 10.62% 14.16% 287 222 192 99 132 932 Athletic fields and facilities (i.e. Roberts Park) 27.55% 25.74% 22.87% 10.11% 13.72% 259 242 215 95 129 940 Recreation Center (field house: basketball, volleyball, and indoor 25.27% 24.63% 22.39% 12.69% 15.03% playground) 237 231 210 119 141 938 Events & Concerts in the Parks 23.77% 27.72% 24.20% 11.62% 12.69% 223 260 227 109 119 938 Arts and cultural activities 23.74% 25.45% 25.24% 11.44% 14.12% 222 238 236 107 132 935 Bunch Arena (ice rinks) 20.22% 16.45% 20.32% 15.59% 27.42% 188 153 189 145 255 930 Summer camps 18.31% 18.42% 23.84% 12.24% 27.19% 169 170 220 113 251 923 Offleashdog park at East River Park 17.65% 12.19% 15.51% 12.41% 42.25% 165 114 145 116 395 935 Hutchinson Event Center 14.67% 19.59% 24.84% 20.02% 20.88% 137 183 232 187 195 934 Tennis at Park Elementary 11.82% 9.99% 19.76% 18.26% 40.17% 110 93 184 170 374 931 Senior programs 10.48% 11.66% 15.66% 10.91% 51.30% 97 108 145 101 475 926 # OTHER (PLEASE SPECIFY) DATE 1 1 used the indoor playground regularly when my child was 5 and under. I no longer use the facility 10/12/2018 11:57 AM but consider it valuable for young families. 2 The Rollie Johnson Eco-site needs help! 10/9/2018 8:37 AM 3 Aquatic Center- poor hours 10/9/2018 6:46 AM 4 1 don't use a lot of these facilities but I don't want them to go away. I think it's great that we have 10/8/2018 3:41 PM them!! 5 Many camps are during work hours and it makes it impossible for my spouse and kids to 9/25/2018 9:23 PM participate 6 We need better summer camps in all areas 9/15/20181:29 PM 10/60 Hutchinson Parks, Recreation, and Community Education Master Plan 7 miniature golf for all family recreation, 9/2/2018 7:59 PM 8 Need hitching post for horses and more help with horse. Get rid of Steve Cook. 9/1/2018 9:35 PM 9 Gymnastics and pickle ball 8/31/2018 6:09 AM 10 You to expand camping at the river. Trim the trees at the waste station. Fix the cover on the waste 8/29/2018 6:51 PM station. We don't mind paying for the waste station. But not like having the trees hit the camper and that cover has been broken for over a year. 11 1 am 89 years old and do nots use the parks 8/29/2018 3:27 PM 12 Pickle ball courts 8/29/201812:48 PM 13 Indoor Rec Center 8/29/2018 9:47 AM 14 Really don't use any of the above very often 8/29/2018 7:59 AM 15 While the existing facilities may be under utilized the park system in its entirety offers many 8/29/2018 7:41 AM opportunities to a diverse crosssection of the community. I believe central air should be installed in Recreation center.) don't think we need splash pads if the aquatic center isn't used the camp grounds seem to have grown in popularity river access improves the experience 16 1 do not live in the area. 8/29/2018 6:47 AM 17 We need free or minimum cost on a indoor training facility gym like the Panthers field 8/29/2018 6:39 AM 18 There was no place to leave a comment - I won't support another facility when the hockey arenas 8/28/2018 7:24 PM can't stay cleaned. It has been an issue for years and nothing changes. The floors, walls, ventilation, glass should be cleaned. No excuse for lack of accountability. This goes for the concession stand and bathrooms at Robert's Park. 19 Needed for me to stayliving in area: lap swim 5 days/week'till 8AM yr round 8/27/201811:51 AM 20 VMF 8/27/201810:55 AM 21 We love the bike trail 8/26/201811:44 PM 22 We only camp, for Orange Spectacular. 8/26/2018 5:11 PM 23 Would love to see more indoor activities/playground for kids/families. 8/25/2018 7:35 AM 24 Campground 8/24/20183:04 PM 25 Wheel & Cog Children's Museum 8/23/2018 12:59 PM 26 Camping 8/23/20186:46 AM 27 Runs/races, bike rides, running club, holiday events, free monthly mivie at theater 8/23/20184:23 AM 28 Hutch should have more options for youth activities like Dassel/Cokato 8/22/2018 6:51 PM 29 What summer camps and what indoor playground 8/22/2018 6:03 PM 30 we only use the campgrounds 8/22/20184:21 PM 31 Great campground. Clean. Quiet 8/22/2018 1:50 PM 32 County Park 8/22/2018 11:37 AM 33 Thoughts on a nice fitness center attached tot he Aquatic center. Also we have a huge need for an 8/22/2018 10:01 AM outdoor ice rink next to Burch Arean. Location to the existing rinks is the key here so that while one family mmeber may have a game or practice the other siblings could be right outside getting in some pratice. Also it could be zamboni by the existing equipment once daily as weather permits 34 Many of these I rated low because I don't use them much now that I only have grand kids who live 8/22/2018 9:58 AM in Rochester. 35 Definitely lacking winter indoor recreation. Similar to Waconia rec center! Greatfor families and our 8/22/2018 9:44 AM long winters! 36 Indoor pool that is warm like our outdoor pool 8/22/2018 9:35 AM 37 Love the disc golf course, too 8/22/2018 9:24 AM 11 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 38 1 believe the recreational facilities in Hutchinson are adequate. It is the programming, community 8/22/2018 9:21 AM rec/education that is severely lacking. As a resident in Hutchinson, we often go to other communities like Dassel for community/recreational activities - they have a much more robust program. 39 Anything that provides activity for us is great.. 8/22/2018 8:37 AM 40 used to enjoy classes 8/22/2018 8:11 AM 41 We also love the skatepark tucked away near veterans park! 8/22/2018 8:10 AM 42 The Burich arena needs some help with improving th facility surrounding towns would be more 8/22/2018 8:10 AM likely to rent ice when available and we could host more events and tournaments. Which would bring in more money please consider the Burich arena!! Thank you 43 swim lessons! thanks! our kids learn SO much! 8/22/2018 7:30 AM 44 ymca or indoor facility to do lap swim 8/22/2018 7:04 AM 45 Hutchinson has a ton of activities to do with families. Having access to bathrooms, picnic tables, 8/22/2018 7:00 AM parks etc is extremely important to families especially those we with small children. Having more handicap accessible parks and playgrounds would be amazing 46 1 feel like N/A should be an option here... What if I don't own a dog or a senior? 8/22/2018 6:48 AM 47 Would be nice to get Burich Arena fixed up or replaced. That facility is an embarrassment for 8/22/2018 6:47 AM Hutchinson. It is one of the worst arenas that the kids from Hutch play in all year. Would also help to hire someone to take care of it, because it seems like the person in charge of it now doesn't seem to care. It isn't only rundown, but disgusting and rarely cleaned. EMBARRASSING, when we host events there. Hockey tournaments bring in money to this communities hotels and restaurants. 48 Need a indoor swimming pool for the public year round 8/22/2018 6:32 AM 49 prices to high 8/22/2018 6:19 AM 50 We're 8/18/20187: 14 PM 51 Need indoor walking track for the long winters 8/18/2018 7:13 PM 52 The tennis courts at Park need to be rebuilt. Pickleball courts would be a great addition. The tennis 8/18/2018 7:11 PM courts at the high school also need to be rebuilt. This is the perfect time to add on to the courts to enhance community tennis play. Pickleball courts would be great at the high school for students and community. Also, an indoor walking track would be great for seniors. 53 We definitely need some pickle ball courts. It is the fastest growing sport in America. We have 50+ 8/18/2018 8:44 AM players in Hutch and many retired people here who want to stay active and socialize. Tennis courts at Park are in tough shape. 12/60 Hutchinson Parks, Recreation, and Community Education Master Plan Q3 Much of the existing parkland and several facilities have been acquired and built with donations from local organizations. Would you be willing to support the provision of new parkland or facilities in Hutchinson through increased taxes or fees? answered: 941 Skipped: 16 Ad435 Build new 319 door... 7 177 381 Upgrade and 452 mprove. 100 222 Acquire land 360 for natural... Acquire land for new... 386 Build new 346 outdoor... 316 Will Expanded Dog 246 Park 13/60 Additiona Expai Campgn Hutchinson Parks, Recreation, and Community Education Master Plan 0 100 200 300 400 500 600 700 Soo 900 1000 ■Great Support ■ Marginal Support ■No Support GREAT MARGINAL NO TOTAL SUPPORT SUPPORT SUPPORT Build new indoor recreation facilities, such as a community 46.72% 34.26% 19.01% center 435 319 177 931 Upgrade and improve existing facilities 40.84% 48.45% 10.72% 381 452 100 933 Acquire land for natural areas 23.97% 38.88% 37.15% 222 360 344 926 Acquire land for new neighborhood parks and trails 28.92% 41.51% 29.57% 269 386 275 930 Build new outdoor athletic facilities, such as a tournament 28.66% complex 266 Expanded Dog Park 12.70% 118 Additional Dog Parks Expanded Campground 14/60 12.78% 118 22.49% 211 37.28% 34.05% 346 316 928 26.48% 60.82% 246 565 929 20.48% 66.74% 189 616 923 31.98% 45.52% 300 427 938 Hutchinson Parks, Recreation, and Community Education Master Plan Q4 Which new or expanded parks and recreation facilities would you be interested in using in Hutchinson? Answered: 911 Skipped: 46 In door EW comm ndoor 681 Splash pads More paved trails for... 385 improvements... Lake and River access (cano... 354 New 326 neighborhood... Improved 239 tournament... Cross country 229 ski trails a... Community 225 garden Mountain bike - 153 trails Picideball 118 courts More- 111 soccer/footb More Tennis courts 99 514 490 Groomed winter 90 trails for f... Skate park 61 0 100 200 300 400 500 600 700 Soo 900 1000 ANSWER CHOICES RESPONSES Indoor community center (indoor track, classrooms, fitness equipment) 74.75% 681 Splash pads 56.42% 514 15/60 Hutchinson Parks, Recreation, and Community Education Master Plan More paved trails for walking, running, and bicycling 53.79% 490 Water quality improvements to Otter Lake and the Crow River 42.26% 385 Lake and River access (canoe landing, fishing pier) 38.86% 354 New neighborhood parks and playgrounds (in neighborhoods where parks don't exist today) 35.78% 326 Improved tournament athletic complex (softball/baseball) 26.23% 239 Cross country ski trails and winter facilities 25.14% 229 Community gardens 24.70% 225 Mountain bike trails 16.79% 153 Pickleball courts 12.95% 118 More soccer/football/lacrosse fields Tennis courts Groomed winter trails for fat tire biking Skate park Total Respondents: 911 # OTHER (PLEASE SPECIFY) 1 Disc golf course with new parks 12.18% 10.87% 9.88% 6.70% DATE 10/21/2018 8:49 AM 111 99 90 61 2 More rain gardens. More interpretive/educational signs. 10/17/2018 5:43 PM 3 dog park 10/15/2018 5:41 PM 4 indoor swimming pool for lap swims that doesn't compete with High Tides & HS swimming 10/11/2018 11:18 AM 5 Nothing to do in this town in the winter! 10/9/2018 6:50 PM 6 Upgrade West Elem. & Park. These parks are used more than any other park in the community. Fulltime use 9 months of the year. Those should be the best parks in the town. If our students are important to us. 10/9/2018 8:03 AM 7 none 10/9/20187:41 AM 8 Upgrade Bunch Arena 10/9/2018 6:59 AM 9 Community Center / Athletic Complex is a MUST. We are behind 10/9/2018 6:46 AM 10 1 am answering this with my immediate family members in mind; not just me. 10/8/2018 5:36 PM 11 A facility such as Willmar has connected to the Bethesda complex. It is not a large facility, but it is geared to the 50+ crowd and used for fitness for this age group and for rehab. Going to some of the local gyms and competing with the high schoolers and the younger fitness gurus is not the most pleasant experience for those who just want to work on general fitness. The facility has a pool for water aerobics, biking underwater, rehab...I was impressed and would actually use this gym. A trainer sets the individual up and a card system tells you what station/how many minutes/reps, etc. 10/8/2018 5:14 PM 12 Expand bike trails and develop cross country ski trails 10/8/20184:08 PM 13 Field house / volleyball and basketball 10/8/2018 3:31 PM 14 Indoor pool 9/26/2018 9:16 AM 15 Plow more walkways in winter for walking. Sometimes Library Square is not plowed. 9/25/2018 11:43 PM 16 Splash pad111111 9/25/201810:54 PM 17 Outdoor skating with warming shed, more indoor play possibilities for kids in winter on weekends and evenings (kids up to age 8 or 10) 9/25/2018 11:20 AM 18 None 9/16/2018 10:00 AM 16/60 Hutchinson Parks, Recreation, and Community Education Master Plan 19 Improvements of existing neighborhood parks (i.e. Lions Park West, near rec center) 9/5/2018 9:30 AM 20 A safe trail that circles around the river. At this time, in order to go from Main Street to the trail and 9/4/2018 8:50 AM to loop back around, to Main Street, Lewis Ave. is used by many. With no trail/sidewalk it is not a very safe place to walk or ride bike. 21 Indoor swimming pool 9/4/2018 6:47 AM 22 center for arts 9/3/2018 7:24 PM 23 Enclose the aquatic center so it may still be used during cool or rainy weather. 9/2/2018 2:05 PM 24 Horse trail fixed no more paving. Unbiased trail committee 9/1/2018 9:35 PM 25 Camping options 9/1/20184:08 PM 26 Indoor pool with better hours 8/31/20181:20 PM 27 Campground 8/31/201811:54 AM 28 Massive improvement s to the arena's specifically west 8/31/2018 10:19 AM 29 Upgrades to hockey rink 8/30/2018 10:23 AM 30 North woods park needs a serious upgradellill 8/29/201810:06 PM 31 Expanded campgrounds 8/29/2018 7:28 PM 32 1 lived in Hutch in'72-73, and again in'82-84, both times for school. I was back for an event at the 8/29/20184:20 PM winery so stayed at the campground on the west side. Really pleased with the rest rooms/show facility. Unpaved road was a little mucky because of rain. Its a fine camping area in spite of being relatively close to the highway. Because my exposure and involvement is so limited, this is all I can comment on. I suppose I was a little disappointed that my site fee jumped from $20 (on a Thursday) to $30 (on a Friday). I was just in a van and used only AC. I do think a campground somewhere away from the highway would get use, whether public or private. 33 NA 8/29/20183:27 PM 34 Gymnastics training facility with pits and all events for men's and women's gymnastics. 8/29/2018 1:51 PM Specifically, a feeder program to work with a girls HS gymnastics 35 We already have a lot of parks and such. 8/29/2018 10:16 AM 36 To many small parks that are useless. Some that are just empty tiny pieces of land that they call a 8/29/2018 10:16 AM park. 37 Campground 8/29/20189:52 AM 38 Capitalize on the benefits of the river in town should be obvious 8/29/2018 9:36 AM 39 Ice Rinks 8/29/2018 9:29 AM 40 none 8/29/20189:24 AM 41 Campgrounds 8/29/20189:04 AM 42 Indoor swimming facility with more hours of access 8/29/2018 8:47 AM 43 More camping spots, seasonal camping options, usable wifi at the campground 8/29/2018 8:29 AM 44 indoor lazy river for walking throughout the year 8/29/2018 7:47 AM 45 Fix existing boat landing in Roberts park how about access to Campbell lake 8/29/2018 7:41 AM 46 Paved trails, but not along existing streets when it requires narrowing front yards or streets. 8/29/2018 7:38 AM 47 1 do not live in the area. 8/29/2018 6:47 AM 48 Indoor walking pool 8/29/2018 6:14 AM 49 New park similar to the one in Litchfield 8/28/2018 6:20 PM 50 Northwoods Park needs more playground equipment 8/27/2018 6:32 PM 51 roof over aquatic center for year-round use: I would be happy to have increased taxes for! 8/27/2018 11:51 AM 17/60 Hutchinson Parks, Recreation, and Community Education Master Plan 52 one idea I have seen in an oceanside community is a pier built out in the water to walk on as part of a trail. Or maybe a walking bridge across the river at Glen to connect with the north side of the river. Think of the photo cps this would offer. 8/27/2018 11:47 AM 53 Gymnastics Facility 8/27/2018 9:18 AM 54 INDOOR LAP POOL PLEASE. The middle school pool is crouded and lap swim times are limited. 8/26/201811:44 PM 55 Take better care of existing playgrounds (upkeep), existing rec center equipment and sand volleyball courts. 8/26/2018 9:36 PM 56 we enjoy camping atwest masonic RV park 8/26/2018 5:11 PM 57 Embarrassing when are concession stand are not up to code and other towns complaining to the volunteers . 8/25/2018 9:10 PM 58 Expanded campground with full hook ups 8/24/2018 3:04 PM 59 Water fountains and bathrooms along trail for runners 8/24/2018 12:13 PM 60 More camping spaces 8/24/2018 9:36 AM 61 Rv campground 8/24/2018 6:50 AM 62 Campgrounds 8/23/20187:43 PM 63 outdoor ice arena in winter near Burich Arena 8/23/2018 11:30 AM 64 1 believe we need to take good care of what we have. 8/23/2018 10:07 AM 65 Increased indoor pool availability at middle school and warmer temperature of pool 8/23/20184:23 AM 66 winter swimming pool options for more than lane swimming 8/22/201811:44 PM 67 Expanded campground. 8/22/2018 9:55 PM 68 more full service campgrouds for larger RVs 8/22/2018 9:18 PM 69 1 would be more interested in an indoor playground for children one with a rentable party room 8/22/2018 6:03 PM where you could have birthday, graduation, showers or other party events that wouldn't cost a fortune like the event center does. 70 campground 8/22/20184:21 PM 71 Indoor Athletic Facility with indoor lap pool (similar to YMCA) 8/22/2018 2:42 PM 72 ice arena improvements, indoor playground 8/22/20181:16 PM 73 Expanded campground 8/22/201812:26 PM 74 NONE — I CAN'T AFFORD MY TAXES ALREADY! 8/22/2018 11:40 AM 75 Improve current parks - i.e. Northwoods park could use an addition to attract older children to be more active. 8/22/2018 11:04 AM 76 Love the idea of an indoor track. We need soomewhere to walk in the winter. Also more public hours at the pool would be great! 8/22/2018 11:02 AM 77 Fishing pier!!! 8/22/201810:22 AM 78 Outdoor hockey rink 8/22/2018 10:08 AM 79 Better bathrooms at the parks we have 8/22/2018 9:52 AM 80 Outdoor ice -rink near the Burich arena 8/22/2018 9:39 AM 81 Lake/river swimming area 8/22/2018 9:38 AM 82 no more bike trails for out of the city limit 8/22/2018 9:38 AM 83 Multi -use facility that includes senior center, athletics, indoor pool, track, weight room, meeting rooms - to be used all 12 months by everyone ages 1 mo to 110 years! 8/22/2018 9:37 AM 84 indoor pool 8/22/2018 9:35 AM 85 Need more things for kids/teens to do!! Build a dave and busters!!!!! 8/22/2018 9:33 AM 86 Fitness Center with group classes with childcare 8/22/2018 9:15 AM 18/60 Hutchinson Parks, Recreation, and Community Education Master Plan 87 88 89 90 Indoor facility with an indoor water park like waconia Indoor Waterpark or pool with better hours than the middle school Gymnastics facility Gymnastics facility so our girls don't have to travel to different school districts to compete 8/22/2018 9:15 AM 8/22/2018 9:03 AM 8/22/20188:55 AM 8/22/2018 8:54 AM 91 indoor pool to allow year-round availability of early morning lap swim. Also, year-round indoor river walking. this has been therapeutic for my knee, and i wish i could continue. 8/22/2018 8:50 AM 92 An indoor community center would be amazing as long as it's not overpriced for membership like the pool, that isn't all that exciting. 8/22/2018 8:45 AM 93 Basketball courts 8/22/2018 8:43 AM 94 Indoor water park or something to do in winter 8/22/2018 8:40 AM 95 the tennis courts are in terrible condition, they MUST be improved. 8/22/2018 8:30 AM 96 Improving the Burich arena 8/22/2018 8:10 AM 97 horse trails 8/22/2018 8:06 AM 98 Improved skating arenas with year round ice time available 8/22/2018 8:02 AM 99 Long course pool 8/22/2018 7:39 AM 100 UPDATED ICE ARENA FACILITIES!!! 8/22/20187:37 AM 101 Improved ice arena facilities 8/22/2018 7:31 AM 102 Mt bike trails have the potential to bring additional revenue to the community if the town hosted races. 8/22/2018 7:21 AM 103 Pump track for mountain bike 8/22/2018 7:19 AM 104 Driftrider Park Play Equipment, fishing area and better water quality on Ottertail 8/22/2018 7:13 AM 105 indoor community center with swimming and walking ;ymca 8/22/2018 7:04 AM 106 Outdoor Basketball courts 8/22/2018 6:59 AM 107 More wintertime gym access for families 8/22/20186:49 AM 108 Indoor walking pool 8/22/2018 6:48 AM 109 Indoor pool for daily community use... water exercise/lap swim 8/22/2018 6:48 AM 110 Burich Arena 8/22/2018 6:47 AM 111 Updated ice arena with more ice time. 8/22/2018 6:45 AM 112 113 114 115 116 Indoor pool for kids!! I'm not a resident, so really, none of these apply. Improved and bigger RV park. not sure Good gymnastics program! 8/22/2018 6:36 AM 8/22/2018 6:35 AM 8/22/2018 6:23 AM 8/22/2018 6:22 AM 8/22/2018 6:18 AM 117 Please focus on an indoor facility. You know, something that can be used 12 months in a year. p.s. We live in Minnesota 8/21/2018 2:08 PM 118 Splash pad in new elks park for handicap 8/18/2018 8:36 PM 119 New ice arena 8/18/2018 6:22 AM 120 none, we are stocked up as it is. 8/17/2018 8:01 PM 121 Indoor walking pool 8/17/2018 5:27 PM 122 Need 2 more baseball only fields with permanent mounds and grass infields. 8/17/2018 3:54 PM 123 Security cameras in neighborhood parks to control vandalism. 8/17/2018 3:31 PM 124 Gated playgrounds for the safety ofthe children there. 8/17/201812:56 PM 19/60 Hutchinson Parks, Recreation, and Community Education Master Plan Q5 In which new or expanded recreation programs would you be interested in participating in the future? Answered: 817 Skipped: 140 r Outdoor 545 adventure... and ooncerts.'. 486 Arts and 311 cultural... 0 100 200 300 400 500 600 100 800 900 1000 ANSWER CHOICES RESPONSES Outdoor adventure programs (kayaking, environmental education) 66.71% 545 More events and concerts in the parks 59.49% 486 Arts and cultural classes and activities Total Respondents: 817 # OTHER (PLEASE SPECIFY) 1 1 would love to see the option to rent cross country skis and/or snow shoes 38.07% 311 DATE 10/12/2018 11:57 AM 2 None 10/9/20186:50 PM 3 Pavilion in the Rollie Johnson Eco-site. Better trails also 10/9/2018 8:37 AM 4 none 10/9/20187:41 AM 5 regional/state sporting events 10/8/20184:40 PM 6 Biking, hiking and exploitative trails 10/8/2018 4:08 PM 7 None 10/8/20183:31 PM 8 None 9/16/2018 10:00 AM 9 Safety programs for kids with bicycles and how to pass a horse on a trail. Do not have Steve Cook 9/1/2018 9:35 PM teach. Use Chad or unbiased member. 10 Gymnastics 8/31/201810:31 AM 11 Gymnastics 8/31/201810:31 AM 12 gymnastics, Mt. Biking 8/29/20181:51 PM 13 Community center 8/29/20181:42 PM 14 Pickleball lessons a, playing facilities and tournaments 8/29/201812:48 PM 15 none 8/29/2018 9:24 AM 16 None 8/29/2018 8:30 AM 20 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 17 Indoor playground for kids. The one we have has equipment that is YEARS old and never cleaned 8/29/2018 8:08 AM it seems. 18 Soccer 8/29/2018 7:03 AM 19 1 do not live in the area 8/29/2018 6:47 AM 20 But need broader /better music at music in park 8/27/2018 11:51 AM 21 Youth Gymanstics, Summer programs 8/27/2018 9:18 AM 22 Swiming 8/26/20189:22 PM 23 just camping and fishing 8/26/2018 5:11 PM 24 More for youth 8/25/2018 9:10 PM 25 No interest in any 8/25/2018 8:34 AM 26 None 8/24/20187:47 PM 27 28 29 Camping None None 8/24/20189:36 AM 8/23/20187:44 PM 8/23/20187:43 PM 30 31 32 33 34 none Probably none of the three. None of these None 8/23/201811:30 AM 8/23/2018 10:07 AM 8/23/2018 8:18 AM 8/23/2018 7:54 AM 8/22/20189:08 PM 35 Paved walking/biking areas, splash pad 8/22/2018 12:46 PM 36 NONE!!! THIS TOWN IS GREAT AT WASTING MONEY!! 8/22/2018 11:40 AM 37 Fitness 8/22/2018 11:02 AM 38 Outdoor hockey tournaments 8/22/201810:08 AM 39 I am handicapped and find it harder and harder to use facilities. 8/22/2018 9:58 AM 40 Movies in the park please! 8/22/2018 9:44 AM 41 Kids summer camps! 8/22/2018 9:33 AM 42 More youth activities - classes, sports (non-competitive or traveling teams -just for fun) 8/22/2018 9:21 AM 43 Gymnastics 8/22/20189: 13 AM 44 Indoor swimming with evening hours 8/22/2018 9:03 AM 45 Gymnastics 8/22/20188:55 AM 46 Basketball 8/22/2018 8:43 AM 47 Fun cooking classes, like sushi rolls 8/22/2018 8:14 AM 48 educational classes - computer, iphones, itablets 8/22/2018 8:11 AM 49 None 8/22/2018 8:10 AM 50 51 52 53 54 55 56 None edible plants None None of these not sure I don't go to much in this town See earlier comment Pickle ball lessons and tournaments 8/22/2018 8:06 AM 8/22/2018 7:30 AM 8/22/2018 7:06 AM 8/22/2018 6:22 AM 8/22/2018 6:22 AM 8/21/2018 2:08 PM 8/18/2018 8:44 AM 21 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 57 None 8/18/2018 12:08 AM 58 none, we have plenty as is. 8/17/2018 8:01 PM 59 None 8/17/20183:54 PM 60 None. Need more stuff for kids to do 8/17/2018 12:22 PM 61 NONE OF THE ABOVE 8/17/201812:16 PM 22 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan Q6 How do you learn about parks, recreation, and community education in Hutchinson? Answered: 879 Skipped: 78 PRCE website 494 Facebook/Social media 478 PRCE newsletter 446 0 100 200 300 400 500 ANSWER CHOICES RESPONSES PRCE website 56.20% Facebook/Social media 54.38% PRCE newsletter 50.74% Total Respondents: 879 # OTHER (PLEASE SPECIFY) 1 Leader 2 the PRCE community book DATE 10/17/2018 5:43 PM 10/12/2018 11:57 AM 494 478 446 3 word of mouth 10/10/2018 1:42 PM 4 Papers 10/9/20186:50 PM 5 Family and Friends 10/9/2018 3:39 PM 6 Very difficult to learn about these. 10/9/2018 8:37 AM 7 catalog, word of mouth, 10/8/2018 5:14 PM 8 brochure 10/8/20183:41 PM 9 PRCE catalog 10/8/2018 3:38 PM 10 The city of Hutch recreation book that comes out 10/8/2018 3:38 PM 11 Work 10/8/20183:37 PM 12 Prce booklet, flyers sent home from school 9/25/2018 11:20 AM 13 Hutch leader 9/22/2018 3:45 PM 14 Friends 9/18/20184:24 PM 15 Email 9/16/2018 10:00 AM 16 Daycare 9/12/2018 7:57 AM 17 Campground brochure 9/6/201812:48 PM 23 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 18 Google 9/5/20189:30 AM 19 Word of mouth from people I know 9/4/2018 5:00 PM 20 planned on coming to Hutchinson and started looking on line. I have been coming here the last 6 years to visit. 9/2/2018 7:59 PM 21 email 8/31/201811:54 AM 22 hutch leader 8/30/2018 3:34 PM 23 From friends 8/29/201810:00 PM 24 PRCE bookibrochure 8/29/2018 9:45 PM 25 Brochure 8/29/20189:42 PM 26 flyers around town / mail 8/29/2018 2:47 PM 27 Grew up in the programs offered 8/29/2018 1:58 PM 28 Chamber office 8/29/20181:12 PM 29 PRCE seasonal book that comes in mail 8/29/2018 12:23 PM 30 Honestly, I do not pay much attention 8/29/201810:16 AM 31 Grew up in hutch 8/29/2018 10:16 AM 32 Prce booklet 8/29/2018 9:44 AM 33 all I live in 8/29/2018 9:36 AM 34 Hutch leader 8/29/2018 9:36 AM 35 Hutchinson Leader 8/29/20189:35 AM 36 Camping 8/29/20188:06 AM 37 Leader 8/29/2018 7:59 AM 38 Word of mouth/ flyers 8/29/2018 7:47 AM 39 Community booklet 8/29/2018 7:41 AM 40 Word of mouth 8/29/2018 7:38 AM 41 friends or driving around 8/29/2018 7:29 AM 42 Word of mouth 8/29/2018 7:10 AM 43 Family in area 8/29/2018 7:05 AM 44 1 do not live in the area 8/29/2018 6:47 AM 45 visiting your town, center point for family meeting 8/28/2018 8:53 AM 46 Park & Rec. Book 8/27/2018 10:03 PM 47 Online info needs to be correct and updated timely! 8/24/2018 10:14 PM 48 Visiting and formerly from Hutchinson 8/24/2018 3:04 PM 49 Driving by parks 8/24/2018 2:00 PM 50 Word of mouth 8/24/2018 9:36 AM 51 Family that lives there 8/23/201810:37 PM 52 Thru the the book mailed out 8/23/2018 8:55 PM 53 relatives 8/23/20188:00 PM 54 Activities booklet 8/23/2018 7:43 PM 55 Word of mouth 8/23/2018 10:07 AM 56 newspaper 8/23/2018 8:09 AM 57 Newspaper announcements 8/23/2018 7:54 AM 24 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 58 from relatives who still live there 8/22/2018 9:18 PM 59 Seasonal book mailer 8/22/2018 6:51 PM 60 News paper 8/22/2018 6:03 PM 61 Been using it for many years 8/22/2018 2:53 PM 62 community ad book once mailed 8/22/20181:16 PM 63 Newspaper 8/22/201812:46 PM 64 A friend who lives in Hutchinson 8/22/2018 12:26 PM 65 walk around 8/22/201811:34 AM 66 Newspaper 8/22/2018 11:15 AM 67 Booklet that comes in mail 8/22/2018 10:45 AM 68 The Welcome sign at the Masonic West Campground 8/22/201810:33 AM 69 Driving around going for walks 8/22/2018 10:24 AM 70 E-mails / visiting 8/22/2018 10:12 AM 71 We live 20 minutes away 8/22/2018 10:05 AM 72 Word of mouth 8/22/2018 10:03 AM 73 Hutch Leader 8/22/2018 9:50 AM 74 Mailed brochure from PRCE 8/22/2018 9:45 AM 75 Driving by 8/22/2018 9:40 AM 76 Park Board 8/22/2018 9:35 AM 77 Brochure 8/22/20189:20 AM 78 PRCE seasonal brochure 8/22/2018 9:15 AM 79 brochure 8/22/20189: 13 AM 80 the magazine that comes in the mail twice a year 8/22/2018 9:12 AM 81 the seasonal guide that comes in the mail 8/22/2018 8:50 AM 82 Online 8/22/20188:33 AM 83 prce seasonal book that has classes / activities listed that comes in the mail 8/22/2018 8:29 AM 84 Hutchinson Leader 8/22/20188:20 AM 85 Friends 8/22/20188: 14 AM 86 Friend 8/22/20188:09 AM 87 1 am new to Hutchinson (2 yrs) and have always felt in the dark and I don't really know where to find out information on community activities and services 8/22/2018 8:01 AM 88 emails, PRCE catalog 8/22/2018 7:30 AM 89 Word of mouth 8/22/2018 7:01 AM 90 learned about campground through RVparkreviews.com 8/22/2018 6:59 AM 91 Word of mouth 8/22/2018 6:47 AM 92 We used to live in Hutchinson. 8/22/2018 6:23 AM 93 the book the send in the mail 8/22/2018 6:22 AM 94 Grew up here 8/18/2018 2:54 AM 95 Word of mouth 8/17/2018 9:44 PM 96 Hutch leader 8/17/2018 3:55 PM 97 Friends and family; daycare, ECFE, 8/17/201812:47 PM 25 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 98 Going out and finding them 8/17/2018 12:24 PM 26 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan Q7 What area of the city do you live in? (on map above) Answered: 869 Skipped: 88 Northwest M 196 Southwest 404 Northeast 132 Southeast _ 137 0 100 200 300 400 500 ANSWER CHOICES RESPONSES Northwest 22.55% 196 Southwest 46.49% 404 Northeast 15.19% 132 Southeast 15.77% 137 TOTAL 869 27 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan Q8 In regards to Parks, Recreation and Community Education in Hutchinson, what is the one program/activity/facility Hutchinson doesn't have that you wish it did? Answered: 687 Skipped: 270 # RESPONSES DATE 1 Gardens and bird sanctuary 10/21/2018 8:49 AM 2 Indoor, heated, handicap accessible, therapy pool. Electric charging stations along the paved trail. 10/17/2018 5:43 PM 3 dog park 10/15/2018 5:41 PM 4 Turf football field/stadium 10/15/2018 2:50 PM 5 unknown 10/12/2018 1:24 PM 6 Arts Center with a theater 10/12/2018 12:11 PM 7 pickleball courts 10/12/2018 12:02 PM 8 An indoor swimming pool with mulfiple slides, diving board, zip line, zero entry pool, splash pad- 10/12/2018 11:57 AM basically an indoor aquatic center since our winters are so long. bonus- provide swimming lessons for a fee and birthday parties for youths 9 YMCA with a pool 10/11/2018 11:18 AM 10 community center 10/10/2018 3:33 PM 11 Community center 10/10/2018 1:42 PM 12 A large community based fitness facility like a YMCA 10/10/2018 8:15 AM 13 Not sure. But I am wondering what the city is doing with the 1/2 cent sales tax that they are 10/10/2018 5:58 AM collecting where is all of that money going and what is that being spent on? 14 INDOOR REC CENTER!! 10/9/2018 6:50 PM 15 Community Center 10/9/2018 3:46 PM 16 A Community Center for families to use throughout the year, especially during weekends. 10/9/2018 3:39 PM 17 Indoor running track 10/9/20181:34 PM 18 Community center 10/9/20181:31 PM 19 Indoor gym, track, pool, etc. like a YMCA for year round use. 10/9/2018 1:13 PM 20 An indoor community center that would have more open hours for young families to come and 10/9/2018 11:51 AM play. I know that the Rec Center is open for a couple hours during the week, but some evening and/or weekend hours is desirable. Especially during the winter months. Thanks for your consideration! 21 A large multi -purpose indoor activity center for walking, weightlifting, swimming,indoor play area for 10/9/2018 9:14 AM children, exercising at value cost to residents. 22 none 10/9/20188:53 AM 23 An environmental learning area which would include a pavilion and dock at the Rollie Johnson 10/9/2018 8:37 AM Eco-site. 24 Indoor swimming pool that can be used all day 10/9/2018 8:04 AM 25 Better Parks at our Elementary schools. They are the most used parks in the entire city. All year 10/9/2018 8:03 AM long. 26 N/A 10/9/2018 7:49 AM 27 we have plenty 10/9/2018 7:41 AM 28 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 28 more exercise options for adults..other than Tuesday nights. A listing of exercise facilities offering classes in the community 10/9/2018 7:32 AM 29 ?? 10/9/2018 7:08 AM 30 More swimming for winter months 10/9/2018 7:07 AM 31 YMCA type of facility 10/9/2018 6:59 AM 32 Community Center/Athletic Complex- ITS TIME!!!!! 10/9/2018 6:46 AM 33 Youth gymnastics, indoor track 10/8/20189:51 PM 34 Facility with a quality wood floor for volleyball, basketball, etc. 10/8/2018 9:40 PM 35 Better parks in the areas of town that have very little or none at all. 10/8/2018 9:37 PM 36 Gymnastics! 10/8/20189:36 PM 37 Turf football field Great quality little league baseball facility 10/8/2018 9:02 PM 38 Indoor track/ field house 10/8/2018 8:53 PM 39 workout center 10/8/2018 8:16 PM 40 Indoor community center with pool and track. 10/8/2018 8:04 PM 41 Performing Arts Center 10/8/2018 6:55 PM 42 Gymnastics 10/8/20186:23 PM 43 Paved Dakota trail 10/8/2018 6:15 PM 44 1 would like a community center/building that has access to an indoor track. Other items such as weight equipment, fitness machines, etc. could be included. 10/8/2018 5:36 PM 45 Indoor facility -track, pool, fitness, event center. Would be nice if there was a time set aside for the 50+ crowd or rehab patients.(see answer earlier in survey) 10/8/2018 5:14 PM 46 A community fitness/activity center, such as a YMCA. 10/8/2018 5:03 PM 47 indoor walking track, indoor water park, larger athletic facility (weight lifting, obstacle course training, climbing wall) 10/8/20184:40 PM 48 Enough tennis courts to host tennis tournamtments. 10/8/20184:36 PM 49 ? 10/8/20184:33 PM 50 Family -friendly workout facility with gym, weights, exercise classes, cardio equipment, running track, and a POOL! 10/8/2018 3:56 PM 51 Splash Pad 10/8/2018 3:48 PM 52 More activites for middle and high schoolers to do for fun. I would like to see a roller rink or a place where they can go to hang out, maybe with ping pong or fooseball or pool, things for them to do where there is enough supervision that it's a safe place but where they can just be with friends too. Teens today need something to do that isn't an organized sport but is safe and fun. Also, there used to be more activities offered for adults. I wasn't able to do them in the past because I had kids at home now when I have the time, there isn't anything offered. Offer opportunities for couples to do together. i.e. Pickle ball, dance lessons, beginner tennis, things that empty nesters might enjoy. 10/8/2018 3:41 PM 53 Splash pad 10/8/2018 3:39 PM 54 unknown 10/8/20183:38 PM 55 Northwoods playground for as much as that facility is used should have a larger playground. I wish there were more walking trails in the area or a safer way to get to trails instead of crossing busy HWY 7. 10/8/2018 3:37 PM 56 Community Center - indoor track, weights, etc. 10/8/2018 3:37 PM 57 Area for kids during colder months. 10/8/2018 3:37 PM 58 indoor sports complex 10/8/2018 3:34 PM 59 Splash Pad, indoor walking track 10/8/2018 3:33 PM 29 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 60 Large indoor facility. Really wish the water park was indoors. 10/8/2018 3:33 PM 61 Field house for open basketball year round - wood floors 10/8/2018 3:31 PM 62 Splash Pad 10/4/2018 8:43 AM 63 Year round swimming 9/26/201810:14 PM 64 Indoor tennis courts 9/26/2018 8:25 PM 65 Outdoor hockey rinks with boards, better youth parks 9/26/2018 10:48 AM 66 Indoor pool/gym 9/26/2018 9:16 AM 67 STEM classes for elementary age students, dance classes for adults (ballroom) 9/26/2018 8:51 AM 68 N/A 9/26/2018 5:59 AM 69 Better PRCE 9/26/2018 12:13 AM 70 Cheerleading 9/25/201811:58 PM 71 Indoor pool with better hours than school pool and warmer water, 9/25/2018 11:43 PM 72 Community center with indoor track, actual basketball courts..etc Ex. Glencoe fieldhouse 9/25/2018 11:14 PM 73 Splash Pad 9/25/201810:54 PM 74 A indoor walking space especially during winter 9/25/2018 10:43 PM 75 Gymnastics. At least in the past, kids are older now 9/25/201810:06 PM 76 Ymca 9/25/201810:00 PM 77 More handicap accessibility in river park. There is no paved path around the music or other areas, other than the trail right on the river. This makes it very difficult for those with walkers and wheelchairs to navigate safely. 9/25/2018 9:23 PM 78 Community education on driving and bicycling safety. Drivers never have to prove they know the law after they get their license, they may know nothing about how new road ways work eg. Roundabouts. People should be more educated on how to be safe and smart around pedestrians and bicyclers. 9/25/2018 9:21 PM 79 In general, larger accommodations. For a large town nothing is sized accordingly. All the parks are great but size and accessibility matter. 9/25/2018 8:56 PM 80 Indoor track with basketball courts inside track. Like Rockford, Redwood Falls. 9/25/2018 3:59 PM 81 Indoor pool and playground facilities open to the public evenings and weekends; a parentichild fishing club would be fun (teach about selecting rods, tying lines, different tackle, tactics, casting, opportunities to go fishing, etc.) 9/25/201811:20 AM 82 gymnastics - we travel out of town for this 9/24/2018 9:41 PM 83 Indoor swimming pool 9/22/2018 3:45 PM 84 None 9/16/2018 10:00 AM 85 Rec center and bunch arena 9/15/2018 1:29 PM 86 Year-round facility for family and kids. Like a YMCA. 9/10/20184:28 PM 87 Indoor gym/workout facility/activity center such as a YMCA 9/9/2018 3:01 PM 88 indoor walking in winter 9/8/2018 8:39 PM 89 splash pad 9/8/20184:42 PM 90 Splash Pad 9/8/2018 9:06 AM 91 Northwoods League Baseball Team 9/8/2018 8:36 AM 92 None 9/6/201812:01 PM 93 More expansive Gymnastics program 9/5/2018 9:30 AM 94 1 think that programming is excellent. 9/5/2018 8:38 AM 95 splash pad 9/5/2018 8:25 AM 30 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 96 Community outreach program to get more people involved in activities or clubs 9/4/2018 5:00 PM 97 Roller blade/skate rink 9/4/2018 2:40 PM 98 Groomed CC ski trails 9/4/2018 2:29 PM 99 Ice skate rental for open skating at the Ice Arena or outdoor skate rinks. Times when there is no 9/4/2018 8:50 AM charge for those who can't afford rental fees. More open swim times for the indoor pool. More open skate times for the ice arena. Not in the early morning hours or during the work day. 100 Indoor swimming pool 9/4/2018 6:47 AM 101 Gymnastics 9/4/20183:32 AM 102 center for the performing arts 9/3/20187:24 PM 103 Expanded Community Recreation Center 9/3/201812:21 PM 104 Trampoline park 9/3/2018 9:05 AM 105 A community center. Indoor track, basketball, pool, racquetball court, maybe gymnastics area, and 9/3/2018 8:28 AM a turf Feld for indoor soccer 106 Splash pad 9/3/2018 5:26 AM 107 Self defense classes for all ages. Different exercise classes for adults like yoga, light weight 9/2/2018 8:05 PM training, etc 108 Wish the showers and bathrooms were expanded atthe campground area. The rentals were 9/2/2018 7:59 PM opened earlier. 109 Gymnastics and Tumbling 9/2/2018 2:05 PM 110 Splash pad, gymnastics 9/2/201811:25 AM 111 More places to ride a horse safely 9/1/2018 9:35 PM 112 Year-round swimming for adults (night and weekends). Right now the middle school is only three 9/1/2018 3:42 PM days a week when school is in session and it's very early in the morning. 113 More playground equipment in Island View Heights neighborhood. 9/1/2018 2:16 PM 114 More indoor and outdoor basketball courts. 9/1/201810:35 AM 115 116 117 Splash pads Splash pad An indoor walking track like the Panther Field House in Glencoe. 8/31/20188:59 PM 8/31/20188:09 PM 8/31/20184:53 PM 118 Indoor facilities to keep active during colder months. Like a community center with fitness track or pool. 8/31/2018 2:52 PM 119 Indoor saltwater pool with daytime hours 8/31/2018 1:20 PM 120 More frequently cleaned campground bathrooms 8/31/2018 11:54 AM 121 Gymnastics 8/31/201810:31 AM 122 Gymnastics 8/31/201810:31 AM 123 A community center and ice year around 8/31/201810:19 AM 124 Indoor swimming 8/31/2018 8:34 AM 125 An indoor recreation center. Winters are long and brutal and there is nowhere to go for a walk other than the mall or a treadmill at one of the three health clubs. Some people (like me) don't like health clubs. The mall is a very depressing environment the way it is. It doesn't really help with winter blues. 8/31/2018 7:25 AM 126 Gymnastics 8/31/20186:09 AM 127 trampoline park 8/31/20184:39 AM 128 A golf course where the holes aren't quite as long. 8/30/2018 8:15 PM 31 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 129 1 think they are doing great and also feel that improvements can always be made. Fitness, 8/30/2018 8:14 PM community programming, nature, etc are so important to our community and parks and rec supports all of these things! 130 splash pads 8/30/20187:51 PM 131 pickleball courts 8/30/2018 3:34 PM 132 An indoor field, track, pool and workout center. 8/30/2018 3:24 PM 133 Indoor river walk and or swimming 8/30/2018 1:09 PM 134 North High Drive NW from School Road through the roundabout is not friendly for bicyclists and 8/30/2018 11:46 AM pedestrians. There is a large portion of the community that live on this side of town that enjoy walking their dogs, running, snowshoeing, and cycling, or have children that would benefit from ease of access to Rotary Park, Rocket Hill, Miller woods, and Northwoods, from this section of North High Drive NW. This stretch of road lacks sidewalks, bike trails or lanes, and is a dangerous area to navigate due to fast moving traffic and disregard for traffic laws at the roundabout. If there were sidewalks and paths off the busy North High Drive NW roadway, more people would have access to the Luce Line and the amenities available either by utilizing School Road or Mainstreet. 135 Community Center! 8/30/201810:23 AM 136 quality community rec center 8/30/2018 9:14 AM 137 Community center with temperature and humidity controls such that it could have wood -floor courts. 8/30/2018 8:59 AM 138 rollerska5ng 8/30/20186:11 AM 139 Indoor activities 8/29/201811:03 PM 140 Gymnastics 8/29/201810:13 PM 141 None, Hutch is a great place to live. I just wish Northwoods park would get the upgrade it deserves. 8/29/2018 10:06 PM 142 Don't know 8/29/201810:01 PM 143 Indoor walking track and fitness center; something similar to what Glencoe has. 8/29/2018 9:45 PM 144 Gymnastics 8/29/20189:42 PM 145 N.a. 8/29/20188:56 PM 146 YMCA like facility 8/29/20188:48 PM 147 Some kind of indoor facility during the winter for kids and families. 8/29/2018 8:12 PM 148 A pool to swim in. The current facility does not have a pool big enough to actually swim in during the day. You get a small place to stand around in but not swim. 8/29/2018 7:10 PM 149 A free splash pad. I took the kids to the one in Litchfield often this year. I would love to have one in town. The kids loved it. And have it close to an existing park so there's a lot to do there. 8/29/2018 6:47 PM 150 More crafting classes 8/29/2018 5:24 PM 151 ymca 8/29/20184:39 PM 152 1 do want to comment that the person I spoke with on the phone for reserving the campground (and changing my initial reservation) was very helpful and accommodating. 8/29/20184:20 PM 153 A program where we look to save money not spend it. 8/29/2018 3:58 PM 154 Something equivalent to a YMCA 8/29/2018 3:32 PM 155 Indoor water park facility 8/29/2018 2:47 PM 156 Splash pad 8/29/2018 2:42 PM 157 Gymnastics 8/29/20182:34 PM 158 YMCA 8/29/20182:32 PM 159 ultimate irisbee...i started a group and having a place to play where we knew ifthe feild would be open would be great..also indoo space for the winter months 8/29/2018 2:18 PM 32 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 160 More bike trails 8/29/20181:58 PM 161 Fishing pier 8/29/20181:55 PM 162 Gymnastics (all apparatus', not just tumbling/beam) 8/29/2018 1:51 PM 163 A community center that is open and would be used especially during the winter months. It would be nice to have something to have in the winter, especially for our youth. 8/29/2018 1:42 PM 164 Indoor track/fitness community center 8/29/2018 1:19 PM 165 Fitness center/fieldhouse like GSL, gymnastics 8/29/20181:12 PM 166 Fieldhouse 8/29/201812:59 PM 167 not sure 8/29/201812:59 PM 168 Pickle ball 8/29/201812:48 PM 169 Community Field House 8/29/201812:40 PM 170 All in one like ymca 8/29/201812:27 PM 171 Indoor athletics complex 8/29/201812:26 PM 172 fitness center that younger kids under 12 who are allowed to use. Our two kids are not involved in any sports but wish to exercise. 8/29/2018 12:23 PM 173 Indoor community center 8/29/201811:56 AM 174 more adult education opportunities 8/29/201811:30 AM 175 Year around ice skating 8/29/2018 11:30 AM 176 ? 8/29/2018 11:22 AM 177 Community Center with indoor activities for families 8/29/2018 11:17 AM 178 Indoor play area/pool for kids during winter months with extended hours for families that have working parents 8/29/2018 10:42 AM 179 Definitely a free splash pad. Litchfield and Paynesville are 2 that I've been to and the kids have great fun. A community center with affordable stuff for all ages with indoor activities. 8/29/2018 10:34 AM 180 Indoor community center with fitness and activities options. Splash pad area also. 8/29/2018 10:32 AM 181 Workout equipment, splash pad 8/29/201810:26 AM 182 No interst 8/29/2018 10:16 AM 183 YMCA club 8/29/201810:16 AM 184 Splash pad and a bigger pier to fish from 8/29/2018 10:14 AM 185 unsure 8/29/201810:08 AM 186 Ymca 8/29/2018 10:04 AM 187 Groomed x ctry ski trail 8/29/2018 9:58 AM 188 ?? 8/29/2018 9:54 AM 189 Better bathroom facilities at campground. Secured building and more showers 8/29/2018 9:52 AM 190 An indoor rec center with indoor pool, basketball courts, etc 8/29/2018 9:47 AM 191 Large sports facility 8/29/2018 9:44 AM 192 A better secondary baseball field to compliment VMF. MS East isn't. 8/29/2018 9:39 AM 193 An easier way to get registered for camping spots 8/29/2018 9:36 AM 194 Community Center with pool 8/29/2018 9:35 AM 195 Gymnastics 8/29/20189:34 AM 196 Splash pad 8/29/2018 9:33 AM 197 Gymnastics 8/29/20189:29 AM 33 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 198 Indoor rec center with track, indoor pool, etc. (similar to a YMCA type facility) splash pad would be second 8/29/2018 9:27 AM 199 Pickleball courts and training for it. 8/29/2018 9:25 AM 200 Splash pad 8/29/2018 9:25 AM 201 no additional facilities needed 8/29/2018 9:24 AM 202 Splash pad 8/29/2018 9:23 AM 203 Indoor track that would include a larger recreation area 8/29/2018 9:21 AM 204 Art classes cooking classes available later in evening or on Saturday 8/29/2018 9:09 AM 205 Teen hang out 8/29/2018 9:04 AM 206 Indoor Walking Track. 8/29/2018 9:01 AM 207 YMCA like building for famlies/indoor track etc 8/29/2018 8:52 AM 208 Indoor pool with open swim times early and late 8/29/2018 8:47 AM 209 Indoor pool for recreational purposes 8/29/2018 8:39 AM 210 The one thing I was wish we had was clean facilities. For example, Bunch arena is disgusting. Everything from the bathrooms to the bleachers to the locker rooms.. It's an embarrassing when other communities see it. This is not new. If we just kept it clean, it would really make a difference. 8/29/2018 8:38 AM 211 Indoor waterpark 8/29/2018 8:37 AM 212 Indoor swimming, middle school location isn't enough. 8/29/2018 8:32 AM 213 Community center such as a ymca 8/29/2018 8:30 AM 214 Gymnastics 8/29/20188:27 AM 215 Indoor facility for youth Skating rink 8/29/2018 8:22 AM 216 TRACK TO WALK OR RUN IN WINTER 8/29/20188:21 AM 217 na 8/29/20188:21 AM 218 Roller skating 8/29/2018 8:16 AM 219 Splash pad 8/29/2018 8:16 AM 220 Splaspad 8/29/20188:11 AM 221 A better indoor playground. I do daycare and we spend at least 2 days a week at the indoor playground and the toys are never replaced and they are all super old. We'd go and pay more if it was all better quality... 8/29/2018 8:08 AM 222 Splash pad 8/29/2018 8:07 AM 223 Splashpad better skatepark bmx 8/29/2018 8:03 AM 224 All fields used should have a restroom option, even if it is just a port -a -potty. The ice arena needs major help, it is so dirty and broken down and too many places can get to where they shouldn't be. 8/29/2018 8:01 AM 225 more indoor walking areas that are easier to walk than the Mall floor 8/29/2018 7:59 AM 226 Indoor public pool 8/29/2018 7:57 AM 227 indoor pool with availability during day rather than early morning. 8/29/2018 7:47 AM 228 Indoor pool 8/29/2018 7:47 AM 229 Indoor walking 8/29/2018 7:43 AM 230 New archery targets . I think that the existing facilities are adequate as long as well maintained. 8/29/2018 7:41 AM 231 Indoor pool woth recreational center. This town needs another pool, its so hard when high tides is using the pool, high school swim teams, swim lessons, and trying to have open swim. Alsp having an indoor playground for kids at night (mostly for cool rainy days and winters) and Saturday's. 8/29/2018 7:35 AM 232 More free options like a public splash. A huge rec center for to use during the winter months. A YMCA of sorts like the gum in New Ulm! 8/29/2018 7:35 AM 34 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 233 athletic center, walking paths,bigger facility for basketball,volleyball, ymca type facility 8/29/2018 7:29 AM 234 Splash pad 8/29/2018 7:29 AM 235 Gymnastics 8/29/20187:29 AM 236 More full hookup camping spots 8/29/2018 7:10 AM 237 Can't thinkmof one 8/29/20187:05 AM 238 Indoor Water park 8/29/2018 7:03 AM 239 Better gymnastics program for young kids 8/29/2018 6:56 AM 240 A YMCA 8/29/2018 6:51 AM 241 Indoor pool 8/29/2018 6:50 AM 242 YMCA or something similar 8/29/2018 6:49 AM 243 N/A 8/29/2018 6:47 AM 244 More art classesiactivities Pickleball courts outdoors (present tennis courts to dangerous) 8/29/2018 6:46 AM 245 More gymnastics activities programs 8/29/2018 6:39 AM 246 Indoor track 8/29/2018 6:38 AM 247 More Indoor swimming pool 8/29/2018 6:30 AM 248 NA 8/29/2018 6:27 AM 249 Maternity store 8/29/2018 6:27 AM 250 In door walking track 8/29/2018 6:24 AM 251 Indoor activities for winter Splash pad 8/29/2018 6:24 AM 252 Not sure 8/29/2018 6:18 AM 253 Indoor walking pool 8/29/2018 6:14 AM 254 1 would love to see a splash pad 8/29/2018 6:11 AM 255 YMCA 8/29/2018 6:07 AM 256 community center with workout facilities 8/28/2018 10:02 PM 257 Walking track 8/28/2018 8:32 PM 258 Extended lap swim hours (more days per week during the school year), evening lap swim options during the school year, longer lap swim hours in the summer (lunch option (11-1)). 8/28/2018 7:41 PM 259 Expand rec blog to include gym indoor walking running track like Delano. 8/28/2018 7:24 PM 260 Gymnastics 8/28/20186:20 PM 261 Community gym facility 8/28/2018 3:09 PM 262 SPLASH PAD 8/28/20181:30 PM 263 ? 8/28/201812:56 PM 264 Indoor facility with more permanent fixtures. It's nice having open gym, but not of the volleyball courts are set up. It would nice to walk in there and have that available (or something else outside of just basketball) 8/28/2018 12:02 PM 265 Community center that has fitness, weights, etc. for all ages to use. 8/28/2018 9:00 AM 266 267 268 269 270 Full Gymnastic Gym with pits A YMCA type place. indoor running track Community Center na 8/27/201810:03 PM 8/27/2018 6:32 PM 8/27/2018 5:03 PM 8/27/20184:02 PM 8/27/201812:44 PM 35 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 271 expanded outdoor options, indoor facility, expanded bathroom availability (all year round as ppl use the trails and parks more than just May to September), 8/27/2018 12:19 PM 272 Indoor (year-round) pool available for lap swim 5 days a week and NOT only 5-7AM. At least until 8 AM would be much better. As I age more, I won't be staying in community without it. 8/27/201811:51 AM 273 Indoor Community Center for ALL ages together. 8/27/2018 11:28 AM 274 Fall baseball 8/27/2018 10:55 AM 275 Gymnastics 8/27/20189: 18 AM 276 New updated ice arena, we pay high costs for our children to play in outdated arenas 8/27/2018 8:32 AM 277 Public indoor lap swim. YMCA 8/26/2018 11:44 PM 278 Community center 8/26/201810:51 PM 279 Splash pad 8/26/201810:42 PM 280 Indoor activity facility- water park, playground, 8/26/2018 9:36 PM 281 1 feel give more hours to the adult swiming atthe new pool 8/26/2018 9:22 PM 282 indoor walking track 8/26/20187:52 PM 283 Gymnastics 8/26/20184:40 PM 284 Indoor pool 8/26/201812:12 PM 285 Pickle ball courts 8/26/2018 7:33 AM 286 Gymnastics 8/26/201812:00 AM 287 Splash pad 8/25/2018 9:42 PM 288 Indoor walking track and therapy pool 8/25/2018 9:10 PM 289 Splash pad and larger community center 8/25/2018 7:00 PM 290 Community Center 8/25/2018 5:29 PM 291 More flower gardens 8/25/20183:21 PM 292 Outdoor ice rink 8/25/2018 8:34 AM 293 Water Activity Rentals (stand up paddle boards, kayaks, etc). 8/25/2018 8:18 AM 294 an all in one community center would be very nice. an indoor facility that can be used year round for fitness, playground, pool, etc (like safari island in Waconia) 8/25/2018 7:35 AM 295 A indoor running/walking or a indoor pool 8/25/20181:22 AM 296 Access for winter water fitness like the summer aqua Zomba. 8/24/2018 10:14 PM 297 indoor heated pool. walking path inside 8/24/2018 7:47 PM 298 Splash pad 8/24/2018 5:14 PM 299 Splashpad 8/24/20184:02 PM 300 More indoor kid activities 8/24/2018 3:07 PM 301 Expanded campgrounds with full hook up. Splash pads are great fun for visiting grandchildren and other children. Sauk Centre has one and it is utilized a lot. 8/24/2018 3:04 PM 302 Expanded recreational center 8/24/2018 2:04 PM 303 Family participation classes for mixed age groups. Also Youth Enrichment League chess. 8/24/2018 2:00 PM 304 Indoor playground 8/24/201812:47 PM 305 Girls on the run program. I have been a coach for this while living in another town. It is an awesome program for young girls. I would be happy to help with starting one up in Hutchinson. I am a runner and have a huge passion for running and empowering girls : ) 8/24/2018 12:13 PM 306 indoor winter facility for children, such as a large indoor playground or swim area 8/24/2018 11:42 AM 36 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 307 Indoor year round pool that isn't shared with the school. A 5:45 am swim time for lap swim or exercise is not convenient for many 8/24/2018 11:10 AM 308 Masonic west river park for more camping and water hookups 8/24/2018 9:36 AM 309 Gymnastics!! Please bring back" 8/24/2018 7:41 AM 310 Groomed cross country ski trails 8/24/2018 7:29 AM 311 indoor walking facility 8/24/20187:27 AM 312 Full service ry grounds 8/24/2018 6:50 AM 313 indoor walking/running track would be nice 8/24/2018 6:44 AM 314 Softball Dome 8/24/2018 6:35 AM 315 Indoor roller skating rink 8/23/201810:37 PM 316 Gymnastics 8/23/201810:36 PM 317 Not sure 8/23/201810:10 PM 318 Splash pad 8/23/2018 9:48 PM 319 Indoor Playground 8/23/2018 9:15 PM 320 Field house with an indoor walking track. 8/23/2018 8:55 PM 321 Tartan Park needs a shelter for families. 8/23/2018 8:07 PM 322 YMCA 8/23/20188:01 PM 323 more full hookup camp sites 8/23/2018 8:00 PM 324 activities that bring the community together more Low cost activities for children and adults activities/classes that you could do with your child 8/23/2018 7:54 PM 325 A complex like the Panther Field House in Glencoe - it has a nice walking track, full gym equipment, floor space for pickleball - and lots more. The swimming pool is part of that facility. It is shared with the school and the community. Access there is reasonably priced. 8/23/2018 7:44 PM 326 None 8/23/20187:43 PM 327 pickleball 8/23/20187:43 PM 328 1 think it's a very Progressive City 8/23/2018 6:19 PM 329 Indoor running track 8/23/20184:56 PM 330 Fitness 8/23/20184:16 PM 331 Paintball fields 8/23/20184:07 PM 332 Indoor pool, hottub, trampoline place 8/23/2018 4:02 PM 333 Modern, indoor athletic facility - the rec center is tired and too small for the activities. I've played in adult volleyball and basketball leagues for over 10 years. Fees continue to increase to participate, but equipment and space is getting worn out. Schedules fluctuate and can get quite late to accommodate youth activities on the same afternoons/evenings—which has impacted team numbers. Some of our'usual'teams have bowed out. Space is tight when teams switch in and out. Humidity and leaky roofs don't make an enjoyable environment. Watching youth sports like JO volleyball and basketball tournaments are torture with such small fan space, too. Hutch is too big of a town to have too small and old of a rec center. A Y-like space would be fantastic. 8/23/2018 3:05 PM 334 AYMCA 8/23/20181:37 PM 335 Indoor Swimming Pool for lap swimming 8/23/2018 1:21 PM 336 Escape rooms 8/23/201812:59 PM 337 indoor facility for more year round activities 8/23/2018 11:45 AM 338 outdoor ice arena near Bunch Arena 8/23/2018 11:30 AM 339 None 8/23/2018 11:15 AM 37 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 340 Indoor recreation facilities, with activities that can be enjoyed by youth and adults (i.e. indoor 8/23/201811:10 AM walking track while kids do other activities) 341 Splash Pad 8/23/2018 10:45 AM 342 Gymnastics 8/23/201810:35 AM 343 1 don't believe the aquatic center should have been a city project. If it were to be a profitable 8/23/2018 10:07 AM venture, a private person or corporation would have done it. As a city offering, I would have wait ad for additional funds so that it could have been a year-round facility. 344 Splash pad, nice fitness center 8/23/2018 8:30 AM 345 An indoor space with a walking/jogging track and a spot for kids of all ages to be active in on 8/23/2018 8:25 AM raining days or throughout the winter. Active activities for kids who are not in a sport, but parents want them to be active, such as kick ball, dodge ball, or have a trampoline park. 346 Indoor track/lb-ball courts etc. 8/23/2018 8:23 AM 347 A community fitness/workout facility. 8/23/20188: 18 AM 348 Gymnastics 8/23/20188:09 AM 349 Indoor rec facility with track 8/23/2018 7:54 AM 350 Splash pad, gymnastics program/facilitu 8/23/2018 7:47 AM 351 Outdoor adventure park 8/23/2018 6:46 AM 352 Splash pad. 8/23/20184:23 AM 353 Gymnastics 8/23/20181:28 AM 354 More non -athletic options for kids— --art, environment, ecology, language, community service, etc 8/22/2018 11:44 PM 355 Community Band 8/22/201811:07 PM 356 Bigger better parks for the kids 8/22/2018 10:36 PM 357 In the town of Sleepy Eye they have a bike rental system that is fully automated. Sponsored by the 8/22/2018 9:55 PM local health clinic. Great idea. We should have that. 358 Indoor recreation center 8/22/2018 9:48 PM 359 softball/baseball tournament complex 8/22/2018 9:22 PM 360 More full hookup campsites for 40' + RVs. 8/22/2018 9:18 PM 361 lap swimming in the evenings. Swim lessons offered at a fime other than summer. 8/22/2018 9:18 PM 362 Indoor turf training facility 8/22/2018 9:08 PM 363 YMCA --community fitness center 8/22/2018 9:08 PM 364 Something like a YMCA 8/22/2018 9:00 PM 365 None 8/22/20188:50 PM 366 Splash Pad 8/22/2018 8:33 PM 367 Linden Park ball fields are being taken out and a pond is being installed. I think a park like that but 8/22/2018 8:25 PM with adequate parking would be a good addition to the city. 368 Splash pad , pool that is 3feet to 5 feet for in between kids 8/22/2018 8:16 PM 369 Splashpad 8/22/20187:56 PM 370 indoor community center; indoor track, racketball, swim, sauna, weight room, 8/22/2018 7:38 PM 371 Indoor community center with indoor pool, exercise equipment, walking track, gym facilities. 8/22/2018 7:37 PM 372 Ymca 8/22/20187: 12 PM 373 More youth activities 8/22/2018 6:51 PM 374 Trail for snow shoeing. 8/22/2018 6:50 PM 375 More adaptive recreation for youth 8/22/2018 6:10 PM 38 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 376 Indoor year around playground w/a party room for the little ones 8/22/2018 6:03 PM 377 Indoor track" 8/22/2018 5:37 PM 378 Splash pad 8/22/2018 5:30 PM 379 Good 8/22/20185: 18 PM 380 Adult/Senior "Daycare" Services (caregiver support) 8/22/2018 5:11 PM 381 Summer ice time for more than 3 weeks 8/22/20184:28 PM 382 More indoor recreational facilities. 8/22/2018 4:20 PM 383 Indoor playground 8/22/20184:16 PM 384 Gymnastics 8/22/20183:56 PM 385 Cooking Classes, Flower and Gardening Classes 8/22/2018 3:54 PM 386 Groomed cross country trails 8/22/2018 3:37 PM 387 Youth Gymnastics 8/22/2018 3:33 PM 388 Community Center 8/22/2018 3:29 PM 389 none 8/22/20183:25 PM 390 Ultimate Frisbee 8/22/2018 3:24 PM 391 None 8/22/20183:21 PM 392 A pier 8/22/2018 3:14 PM 393 indoor walking path / indoor water activities for kids 8/22/2018 3:10 PM 394 Indoor activities 8/22/2018 3:07 PM 395 Indoor playground/tumbling area 8/22/2018 2:56 PM 396 A place like a YMCA. I'd love to be able to have all the amenities they offer. The indoor track and work out equipment would be very nice. 8/22/2018 2:53 PM 397 Indoor exercise facility 8/22/2018 2:53 PM 398 Indoor Athletic Center (YMCA or similar) with lap pool 8/22/2018 2:42 PM 399 More indoor options for children to play. 8/22/2018 2:41 PM 400 401 402 Longer indoor playground hours and more toys A better Recreation Center - like a YMCA that isn't booked constantly Indoor pool 8/22/2018 2:40 PM 8/22/2018 2:09 PM 8/22/2018 2:06 PM 403 Splash Pad 8/22/2018 2:04 PM 404 Indoor pool 8/22/20181:47 PM 405 An indoor rec center with a zero depth entry pool, that all ages could enjoy. 8/22/2018 1:44 PM 406 Northeast new playground/ Basketball court/ splash pad 8/22/2018 1:33 PM 407 indoor playground, more activities for disabled/ kids w mobility limitations, splash pad, kids center, more family centered activities, kick ball tournaments etc.. opinion we need to make hitch appealing for young families to move here to create new upcoming booming place to live. 8/22/20181:16 PM 408 Gymnastics 8/22/20181:06 PM 409 More activites for youth. Splash pad with new walking trail 8/22/2018 12:46 PM 410 1 wish it had a indoor facility that could be used for the long winters. Like a YMCA that includes workout area, gym, pool, track and even a indoor playground for kids. 8/22/2018 12:28 PM 411 Climbing walls Public access to Campbell lake 8/22/2018 12:11 PM 412 Indoor facility like a YMCA. I wish there was something for kids and parents to do indoor during all 8/22/2018 12:07 PM 39 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 413 Tai Chi lessons/group 8/22/201812:03 PM 414 Better support for our schools, teachers, and roads. Stop wasting our hard earned money on stupid paved trails, parks, etc. I am sick of our taxes going up for something our family doesn't use! 8/22/2018 11:40 AM 415 Indoor community center! 8/22/201811:39 AM 416 Indoor play area 8/22/201811:34 AM 417 the river seems to be our biggest asset. we should build more around that. 8/22/201811:34 AM 418 Indoor walking track/field house like Glencoe has. Indoor lap pool would be awesome too for lap swim in the evenings for the public 8/22/2018 11:29 AM 419 Rockwall climbing for kids and adults. 8/22/2018 11:25 AM 420 A splash pad 8/22/2018 11:20 AM 421 Gymnastics for my kids, recreational area with a splash pad, playground, beach with access to the lake 8/22/2018 11:18 AM 422 1 am okay with all the things Hutch has at the present. 8/22/2018 11:18 AM 423 1. Fun and funky public art. 2. Outdoor/street musical instruments that a passer-by could play 3. Remove signs that prohibit kids from riding bikes or skate boarding downtown. 8/22/2018 11:08 AM 424 Open practice space. Currently the indoor facility is booked most of the time. Would also like to see a low-cost weightroom/fitness center with your programs like at this YMCA facility: https://www.ymcapkc.org/haselwood/ 8/22/2018 11:07 AM 425 An indoor community center. There is no where for kids to go during the winter months to get some exercise and burn energy. 8/22/2018 11:06 AM 426 427 428 Better hours for swimming, maybe evening lap swim a few times a week - even if its at 8pm. Indoor track would be wonderful. We also need more hours to swim. Please close the opline for certain hours. Also more public hours for middle school pool would be great. A community center that includes an indoor pool to allow for more access to lap swim. Not all people can make the few hours in the morning work for lap swimming. 8/22/2018 11:04 AM 8/22/2018 11:02 AM 8/22/2018 10:59 AM 429 Field house that would include pickleball, indoor track, etc . Tournament quality fields and immenities for softball to host regional or state events 8/22/2018 10:57 AM 430 Splash pad, something that anyone can afford 8/22/201810:50 AM 431 Indoor running facility. 8/22/201810:41 AM 432 Splash pad 8/22/201810:41 AM 433 Gymnastics for kids current go to Glencoe wish we had had workout stations built in along the lice line trail 8/22/2018 10:36 AM 434 We wish the Masonic West Campground had a bathroom near electric sites. 8/22/201810:33 AM 435 Put more camping pads in at Masonic park with at least electrical hook ups and water and sewer if budget alows 8/22/2018 10:24 AM 436 Fishing pier, splash pad 8/22/201810:22 AM 437 Photography 101 and beyond for Canon users. 8/22/2018 10:22 AM 438 Splash Pad 100% - or a YMCA type facility - it would be nice in the Aquatic Center was in doors. 8/22/2018 10:12 AM 439 Outdoor hockey rink and full community center/health club 8/22/201810:08 AM 440 Do sidewalks count, because I really wish that every street had at least one side with a sidewalk. 8/22/2018 10:04 AM 441 A better indoor recreation facility like Chaska and Victoria have. Something with indoor track, weights, swimming pool, basketball, volleyball courts. Better youth baseball fields with grass infield's that fit for each level of play. 8/22/2018 10:04 AM 442 n/a 8/22/2018 10:03 AM 443 More park shelters 8/22/2018 10:03 AM 40/60 Hutchinson Parks, Recreation, and Community Education Master Plan 444 8/22/2018 10:03 AM 445 YMCA style workout facility 8/22/201810:01 AM 446 More and better indoor sports facility. My daughter and her two kids live and use the RAC (Rochester Athletic Center) almost daily both weekdays and weekends.This is not run by the city and they pay a membership fee and monthly dues. 8/22/2018 9:58 AM 447 Pool hall 8/22/2018 9:53 AM 448 A YMCA. It includes a variety of activities working on everyone's health and fitness. Including being able to do things in the winter. 8/22/2018 9:52 AM 449 Nice bathrooms at parks and better weed trimming around the parks and by the river 8/22/2018 9:52 AM 450 Indoor waterpark 8/22/20189:51 AM 451 A larger indoor'total' activity center. I wouldn't mind if more money was spent at the new aquatic center. Something more expansive than what was built. (larger) 8/22/2018 9:50 AM 452 Baseball complex for older kids/town team with more than one field - VMF doesn't cut it - flooding/drainage issues. Embarrassing to have a flooded field pretty much every year and have to find other accommodations. Middle School field is not up to par - needs lights, sprinkler system, running water. City does not care about VMF either. Always on the back burner, never a priority. Also sad non-profit organizations have to pay for use of VMF for every game scheduled. City of Glencoe charges $50 rental fee for town team to use for the entire summer. Plus they take 15% of the concession sales. The City needs to work cooperatively with these organizations and not see it as a money maker, but as a community field/complex. 8/22/2018 9:45 AM 453 I really feel strongly that Northwoods Park needs to be expanded. If you live on the NE side of town, it's thevobly park a kid can go to with crossing a highway. It is one of our weakest parks as far as play equipment. My kids are older now but the kids here could use an updated park. 8/22/2018 9:44 AM 454 Indoor Recreation Center, outdoor park splash pads, and movies in the Park! Indoor aquatic facility would be useful for long winters. 8/22/2018 9:44 AM 455 More recreation choices for younger children ( 3 yo -7yo). 8/22/2018 9:43 AM 456 Better lake access 8/22/2018 9:41 AM 457 Outdoor ice rink with boards 8/22/2018 9:39 AM 458 places for teens to go to hang out - splash pad for younger kids, the waterpark that was just built is extremely too small, whenever I go there with my children I feel like everyone is on top of each other - maybe an indoor place to bring kids to during the winter time. 8/22/2018 9:38 AM 459 Really wish there was a place to swim at the Masonic west river campground. Otherwise, a splash pad at that location in lieu of beach area would also be fantastic. 8/22/2018 9:38 AM 460 neighborhood parks for youth like Linden Park 8/22/2018 9:38 AM 461 YMCA - Multi -use partnership with school, city and possibly athletic associations/clubs. 8/22/2018 9:37 AM 462 Soccer complex 8/22/2018 9:36 AM 463 Outdoor hockey rink outside Bunch Arena 8/22/2018 9:35 AM 464 Indoor pool 8/22/2018 9:35 AM 465 1 think Hutch has great options. Let's enhance what we have instead of adding more options. 8/22/2018 9:33 AM 466 Gymnastics and Lego league 8/22/2018 9:33 AM 467 indoor walking trails 8/22/20189:33 AM 468 Splash pad 8/22/2018 9:30 AM 469 Splash pad 8/22/2018 9:30 AM 470 Adult Kickball 8/22/2018 9:30 AM 471 None comes to mind 8/22/2018 9:27 AM 472 indoor walking area 8/22/20189:22 AM 41 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 473 474 475 Youth gymnastics More youth 1 day activities during the summer Outdoor activities for youth - youth kayaking club would be great Indoor Track and better recreational center None. Have just the right amount. 8/22/2018 9:21 AM 8/22/2018 9:20 AM 8/22/2018 9:18 AM 476 Splash Pad for young children. 8/22/2018 9:15 AM 477 An indoor water park. Something for baby's-teen can do. We go out of town a lot to have something for my kids to be able to do something. They are 2 and 6. Also would love a nice park area like litchfeld with the splash pad and nice park. And FREE 8/22/2018 9:15 AM 478 Splash pad! 8/22/2018 9:15 AM 479 ind000r walking/running facility 8/22/2018 9:14 AM 480 feldhouse/community athletic center 8/22/2018 9:13 AM 481 Gymnastics 8/22/20189: 13 AM 482 YMCA type facility with walking track, gyms, ice rink 8/22/2018 9:12 AM 483 Indoor pool that can be used for exercise 8/22/2018 9:12 AM 484 indoor walking track 8/22/20189:08 AM 485 indoor batting cages 8/22/2018 9:06 AM 486 Ymca 8/22/2018 9:06 AM 487 community recreation center like a YMCA 8/22/2018 9:05 AM 488 Indoor swimming with expanded morning and evening hours. 8/22/2018 9:03 AM 489 Indoor community/fitness center like Panther Fieldhouse in Glencoe 8/22/2018 8:57 AM 490 Gymnastics 8/22/20188:55 AM 491 Gymnastics 8/22/20188:54 AM 492 A indoor running track and basketball courts that are up to date 8/22/2018 8:53 AM 493 Splash pad 8/22/2018 8:51 AM 494 indoor track for walking 8/22/2018 8:50 AM 495 More fun classes for adults to participate in. 8/22/2018 8:47 AM 496 Outside winter activities like crosscountry skiing trails & rental, snowmobile rental, more sledding hills & outdoor iceskating with rentals. And a pipe dream like skiing & tubing hills. Also we go to the cities for outdoor Christmas markets that could be in Hutch library square. Just an emphasis on things to do outdoors during wintertime. 8/22/2018 8:47 AM 497 Splash pad! 8/22/2018 8:45 AM 498 Indoor athletic with walk track 8/22/2018 8:45 AM 499 Free Splash pad 8/22/2018 8:45 AM 500 Kickboxing 8/22/20188:43 AM 501 Indoor water park or activity center for kids for winter time fun! 8/22/2018 8:40 AM 502 Splash Pad! 8/22/2018 8:39 AM 503 A safe place to make online sales transactions. Maybe in front of the police station designate 3 or 4 parking spots that had video cameras on them so you could feel safe when meeting a stranger to buy something from an online venue.... such as Craigslist or Facebook. That way you dont have to meet in a random parking lot or go to a strangers house. Not sure that it falls under the parks department but it would make the community safer and maybe catch a not so smart criminal trying to sell a stolen item. A place to walk inside in the winter time that was open 24 hours. Not everyone works the day shift to be able to walk at the mall. A larger dog park or another park on the other side of town would also be amazing! 8/22/2018 8:34 AM 504 improved rec center and ice arena with modern amenities (particularly in ice arena). Also expanded rec center with more amenities and parking 8/22/2018 8:32 AM 42/60 Hutchinson Parks, Recreation, and Community Education Master Plan 505 1 wish that all the fields that had activities for children (especially K-3) had bathrooms - i.e. baseball fields like St. A's or Middle school field. 8/22/2018 8:30 AM 506 Year-round pool 8/22/2018 8:27 AM 507 big brother - big sister - YMCA program 8/22/2018 8:26 AM 508 Indoor Community swimming pool 8/22/2018 8:26 AM 509 Indoor facilities 8/22/2018 8:25 AM 510 Adult womens basketball league 8/22/20188:23 AM 511 512 513 514 515 516 517 Indoor recreation facility, like a YMCA. Childcare for workout time unknown 1 wish the toddler/small-child area at the aquatic center was bigger. It's crazy in that area and it either needs to be bigger or better staffed to keep bigger kids in a more appropriate area. ? education and craft programs More opportunities for child/adult volunteerism (outside of religious based) 8/22/2018 8:20 AM 8/22/20188: 19 AM 8/22/20188: 15 AM 8/22/2018 8:14 AM 8/22/2018 8:11 AM 8/22/2018 8:11 AM 8/22/2018 8:10 AM 518 Unsure 8/22/20188: 10 AM 519 An indoor playground for kids, especially in the winter. 8/22/2018 8:08 AM 520 Indoor rec center 8/22/2018 8:06 AM 521 none - happy with current selection 8/22/2018 8:06 AM 522 A community center with swimming, gym, babysitting, etc. 8/22/2018 8:05 AM 523 Indoor playground (permanent) 8/22/2018 8:03 AM 524 YMCA type facility Year round ice in Bunch arena 8/22/2018 8:02 AM 525 Indoor pool during the off season with hours other than just 5-7 am11111 8/22/2018 8:01 AM 526 Gymnastics 8/22/20188:00 AM 527 More activities for toddlers/young children ages 2-5. le: gymnastics, dance, soccer, t-ball 8/22/2018 7:58 AM 528 N/A 8/22/2018 7:57 AM 529 More camping 8/22/2018 7:57 AM 530 More activities for special needs children something like a YMCA indoor stuff for kids to do 8/22/2018 7:55 AM 531 More programs for children with Autism. Educational classes for them to keep learning and working on the skills they are behind on. 8/22/2018 7:55 AM 532 Community center and splash pad. 8/22/2018 7:51 AM 533 rollerskating/roller blading rink and Iazertag like St Cloud Rollerkating. We have to drive an hour to get to the nearest rollerskating rink. 8/22/2018 7:46 AM 534 A Splash pad would be excellent for Hutchinson! 8/22/2018 7:46 AM 535 Indoor walking track 8/22/2018 7:39 AM 536 Sports complex. For vball, basketball tourney. With an overhead track for the winter. An olympic sized indoor pool 8/22/2018 7:39 AM 537 Splash pad 8/22/2018 7:38 AM 538 Park and Rec does a great job 8/22/2018 7:38 AM 539 Year round swimming lessons and open swimming 8/22/2018 7:37 AM 540 Year round softball complex 8/22/2018 7:37 AM 541 Low cost splash pad 8/22/2018 7:37 AM 43/60 Hutchinson Parks, Recreation, and Community Education Master Plan 542 pottery classes during school year tennis lessons 8/22/2018 7:30 AM 543 splash pad! 8/22/2018 7:30 AM 544 Splash Pad 8/22/2018 7:29 AM 545 A rec center that included a workout facility. 8/22/2018 7:28 AM 546 Splash pad 8/22/2018 7:27 AM 547 youth community center to work out ,run, play games, etc that is not so expensive to go to. 8/22/2018 7:26 AM 548 Splash pad 8/22/2018 7:25 AM 549 Splashpad 8/22/20187:23 AM 550 Indoor walking complex 8/22/2018 7:22 AM 551 Indoor fitness center with running/walking track 8/22/2018 7:22 AM 552 Walking track 8/22/2018 7:21 AM 553 More bike trails and Mt bike trails 8/22/2018 7:21 AM 554 Judo 8/22/20187: 19 AM 555 Trackifitness area for community 8/22/2018 7:18 AM 556 Na 8/22/2018 7:18 AM 557 Splash pad Indoor community center 8/22/2018 7:17 AM 558 Gymnastics 8/22/20187: 14 AM 559 Theatre 8/22/2018 7:13 AM 560 Water programs and therapy for seniors 8/22/2018 7:13 AM 561 Spacious community center with indoor track 8/22/2018 7:13 AM 562 Tournament complex for baseball/softball and a community center. 8/22/2018 7:12 AM 563 Hot yoga 8/22/2018 7:12 AM 564 Splash pads 8/22/2018 7:07 AM 565 indoor rec center with pool, bball courts, track and fitness equipment and meeting rooms 8/22/2018 7:07 AM 566 Art programs for adults 8/22/2018 7:06 AM 567 Sidewalk by Robert's park to the west and south. 8/22/2018 7:06 AM 568 None 8/22/20187:01 AM 569 Fieldhouse 8/22/20187:00 AM 570 We used to live close by everything and was only a short walk or drive 8/22/2018 7:00 AM 571 Community Fitness Center with indoor walking track - connected or close to other youth activities. Create a place for community members to connect ... everything in Hutchinson is so spread out. 8/22/2018 6:59 AM 572 More variety of after school art activities for kids 8/22/2018 6:59 AM 573 Gymnastics 8/22/20186:56 AM 574 Better outdoor basketball courts 8/22/2018 6:56 AM 575 Indoor Rec✓community center 8/22/2018 6:49 AM 576 Ultimate Frisbee! 8/22/2018 6:48 AM 577 Indoor walking pool 8/22/2018 6:48 AM 578 Indoor pool for the community 8/22/2018 6:48 AM 579 Can't think of anything new that we need, use money to fix/update what we have. 8/22/2018 6:47 AM 580 With as much as Northwoods Park is used and younger families moving into that area it would be nice if we had a playground that was worth walking too. 8/22/2018 6:46 AM 44 / 60 Hutchinson Parks, Recreation, and Community Education Master Plan 581 Splash pad Cross country skiing snow shoe trails and rentals Better access across city bridges to get to the trails by the river . Bike lane etc A YMCA type facility for seniors adults and youth with fitness camps daycare etc 8/22/2018 6:45 AM 582 A nicer updated ice arena 8/22/2018 6:45 AM 583 Multigenerational field house 8/22/2018 6:45 AM 584 In door fitness center 8/22/2018 6:42 AM 585 Splash pad 8/22/2018 6:40 AM 586 rec programming other than swimming lessons throughout the summer, not just the month of June. 8/22/2018 6:39 AM 587 Like what we have 8/22/2018 6:37 AM 588 A community rec center like a ymca 8/22/2018 6:36 AM 589 Indoor pool for kids 8/22/2018 6:36 AM 590 Kiwanis park needs to be updated. 8/22/2018 6:32 AM 591 Year round warm pool!!! Indoor please !!! 8/22/2018 6:32 AM 592 A/C in the rec center 8/22/2018 6:31 AM 593 Splash pad 8/22/2018 6:25 AM 594 Kids classes for archery 8/22/2018 6:23 AM 595 None 8/22/2018 6:22 AM 596 SPLASHPAD 8/22/20186:20 AM 597 Fishing pond 8/22/2018 6:18 AM 598 Gymnastics! 8/22/20186: 18 AM 599 Gymnastics 8/22/20186: 13 AM 600 A more involved gymnastics program 8/22/2018 6:12 AM 601 Na 8/22/2018 6:11 AM 602 The ONE thing we do not have is an indoor facility! Please do not think that the current "rec center" counts. Ever try going for a walk there, or perhaps playing a game? Would be better off finding a phone booth to host your event. Consider a real rec center can host track/field, baseball/softball, basketball, volleyball, soccer etc etc etc and be used by folks of ALL AGES in the community!!! 8/21/2018 2:08 PM 603 ? 8/21/201810:25 AM 604 More opportunities for swimming lessons (ex: Saturday lessons) 8/18/201811:39 PM 605 Indoor track, fitness center 8/18/2018 11:25 PM 606 Gymnastics 8/18/201810:39 PM 607 Pickleball courts 8/18/2018 9:39 PM 608 Splash pads..indoor walking area 8/18/2018 8:36 PM 609 Better athletic complex and fields 8/18/2018 7:14 PM 610 Indoor walking track 8/18/2018 7:13 PM 611 Indoor walking track for seniors and pickleball courts. 8/18/2018 7:11 PM 612 Adequate tennis courts -ones that don't have cracks all over. 8/18/2018 6:00 PM 613 An indoor community center with track, fitness equipment, pool 8/18/2018 3:23 PM 614 Better community center 8/18/2018 2:11 PM 615 YMCA type thing 8/18/20181:01 PM 616 Splash Pads! 8/18/201812:10 PM 45/60 Hutchinson Parks, Recreation, and Community Education Master Plan 617 YMCA or similar. Indoor water park. Winter is LONG! It would be nice to have indoor facilities to use year round. 8/18/2018 10:32 AM 618 Indoor playground 8/18/201810:18 AM 619 Indoor track and gymnastics program 8/18/2018 10:17 AM 620 Indoor fitness center/water park. 8/18/2018 9:25 AM 621 Indoor pool that can be used on my lunch break for working out. 8/18/2018 9:00 AM 622 Dedicated pickleball courts 8/18/2018 8:57 AM 623 splah pad 8/18/2018 8:52 AM 624 Pickle ball courts 8/18/2018 8:44 AM 625 Indoor adult exercise space, pool,track,work out equipment, etc. 8/18/2018 8:25 AM 626 Splash pad, Tot park or area for at park for younger kids to play safely without falling off equipmentibig kids running around 8/18/2018 8:17 AM 627 Splash Pad 8/18/20187:26 AM 628 Splash pad 8/18/2018 7:19 AM 629 Large splash pad. 8/18/2018 7:19 AM 630 New ice arena 8/18/2018 6:22 AM 631 Rock climbing 8/18/2018 2:54 AM 632 Gymnastics 8/18/20181:07 AM 633 Indoor track/community center 8/18/2018 12:21 AM 634 Afield house like Glenco 8/18/2018 12:08 AM 635 Gymnastics 8/18/201812:01 AM 636 Splash pads Children's museum Shoots and ladders park 8/17/201811:13 PM 637 Summer camps. Summer park programming. More activities for younger ages. After school sports/activity programs at school 8/17/2018 11:09 PM 638 YMCA 8/17/201810:56 PM 639 Adult volleyball tournaments 8/17/201810:56 PM 640 Indoor track/ pool/ playground 8/17/2018 10:49 PM 641 Indoor walking/running track along with an Indoor rock climbing wall that would include child care for an hour or two! 8/17/2018 10:48 PM 642 Gymnastics - activities for children under school age 8/17/2018 10:30 PM 643 More parks with swings/equipment, including an infiant/baby swing. 8/17/201810:26 PM 644 YMCA or similar facility. We love the aquatic park for summer but find ourselves walking the inside perimeter of Menards during the winter. 8/17/2018 10:19 PM 645 Indoor walking / running track 8/17/2018 10:02 PM 646 Some sort of YMCA type facility. With an indoor pool, running track, volleyball court. Etc 8/17/2018 9:44 PM 647 More under 3 year old programs 8/17/2018 9:10 PM 648 NA 8/17/20189:01 PM 649 Walking track 8/17/2018 8:59 PM 650 Indoor park for children 8/17/2018 8:48 PM 651 Soccer/Lacrosse Fields 8/17/2018 8:40 PM 652 A splash pad for the little kids to enjoy, maybe a few more parks that are geared towards little kids, under 3. 8/17/2018 8:28 PM 653 More full hook ups at the campground. 8/17/2018 8:25 PM 46/60 Hutchinson Parks, Recreation, and Community Education Master Plan 654 Girls gymnastics 8/17/2018 8:10 PM 655 none, we got plenty. 8/17/2018 8:01 PM 656 1 wish there were water fountains along Luce Line trail that were for both people and dogs. This summer has been hot and it been difficult to carry enough water 8/17/2018 7:09 PM 657 Indoor track 8/17/20186:21 PM 658 YMCA/Community Center 8/17/2018 6:20 PM 659 1 would like to see more plays, I also enjoy dancing (2 step, jitterbugging, waltz, polka, etc) and there doesn't seem to be a venue for that or maybe lessons in the winter months, maybe good use for event center. 8/17/2018 6:18 PM 660 Indoor walking pool 8/17/2018 5:27 PM 661 662 663 664 665 Skating rinks and year round public bathrooms near trails Indoor community center kids to play in the winter and gymstatics program. More adult activities, splash pad Indoor track and afortdable workout facility Take better care of what we already have rather than expanding any more. 8/17/2018 5:07 PM 8/17/20184:59 PM 8/17/20184:51 PM 8/17/2018 4:30 PM 8/17/2018 3:54 PM 666 More activities for women --things to do and sign up for that are fun. 8/17/2018 3:42 PM 667 1 wish that Drift Rider Park had an actual playground for the children in that development to use. 8/17/2018 3:20 PM 668 Splash pad 8/17/2018 3:03 PM 669 Tennis for girls 8/17/2018 2:53 PM 670 Splash pad 8/17/2018 2:49 PM 671 More ice skating year round 8/17/2018 2:42 PM 672 Splash pad 8/17/2018 2:28 PM 673 Splash pad. Park similar to what Litchfield has on Lake Ripley that has an area for younger and older kids. 8/17/2018 2:18 PM 674 Gymnastics 8/17/20182: 12 PM 675 Indoor Walking Facility/Track 8/17/2018 2:10 PM 676 Community Center/indoor swim park 8/17/2018 2:00 PM 677 Indoor swim park 8/17/20181:19 PM 678 Indoor walking track 8/17/2018 1:13 PM 679 Indoor walking track. I walk outdoors every morning while I can, until it gets too cold and icy. I wish there was a community center with walking track to use in the winter months. 8/17/2018 1:00 PM 680 1 just moved here and haven't experience much yet so I wouldn't know yet. 8/17/201812:56 PM 681 Indoor multipurpose community center with walking path/fitness center and indoor climbing structures for kids with rooms that could be rented for parties. 8/17/2018 12:47 PM 682 1 think Hutchinson already provides many options for it's residents. We should improve and maintain what is already here. 8/17/201812:39 PM 683 indoor track, indoor pool and fitness center. 8/17/2018 12:37 PM 684 None 8/17/201812:24 PM 685 Stuff for little kids to do 8/17/2018 12:22 PM 686 Indoor family -type facilities 8/17/2018 12:22 PM 687 N/A 8/17/201812:16 PM 47/60 Hutchinson Parks, Recreation, and Community Education Master Plan Q9 What is your age? Answered: 943 Skipped: 14 Underl8 19-30 3145 46-60 60+ 0 100 200 300 400 500 ANSWER CHOICES RESPONSES Under 18 0.32% 3 31-45 46-60 60+ TOTAL 48/60 13.04% 123 48.99% 462 24.60% 232 13.04% 123 943 Hutchinson Parks, Recreation, and Community Education Master Plan Female Q10 What gender do you identify as? Answered: 948 Skipped:9 723 Male 204 Prefer not to 21 say/Other 0 100 200 300 400 s00 900 700 800 900 1000 ANSWER CHOICES RESPONSES Female 76.27% Male 21.52% Prefer not to say/Other 2.22% TOTAL 49/60 723 204 21 948 Hutchinson Social Pinpoint Comments A4 Comment# 40 Like It Something's Missing Needs Work 0 Trail Gap 0 Make a Comment about:srcdoc u rcP Ake It I Love 4.- AA1 2 I like VW but I think there could be additional improvements around the field to build more activity and make it a bigger attraction and destination. Maybe more ball fields and amenities in this area to attract multiple teams playing in the same area (like Deimo's facility) 3 beautiful park with mature trees, but seems under utilized. 4 heart of the city, please continue to make Library Square a priority going forward 5 I think this park is one of the most underappreciated assets in the community and I hope it continues to see increased utilization 6 a great neighborhood park 7 The softbalUbaseball fields always seem well maintained. 1 of 5 9/24/2018, 12:07 AM about:srcdoc 8 Beautiful, iconic, and well -used. Thank you for the work that went into fixing the fountain. 9 The camping here is great. Wonderful view of the river. However a few things could be improved. The fire rings for the electric sites along the river don't seem to coincide very well with the electric poles. Many times on the weekends the toilet paper seems to be run out. Also there needs to be better enforcement of one RV per spot. One weekend when I camped there, there were three RV s in a spot and the people partied loudly the entire time. 10 Love the water sport rentals! This bas been a hit with my out-of-town guests, too. I know ifs likely a staffing thing, but morning weekend hours would be a nice addition. There are a number of times I wouldve gone before starting/leaving town for other weekend commitments, or before the afternoon heat kept me in the shade. 11 We love the new dog park! 12 Great Park to support our veterans 13 Love the trail tunnels throughout the system! 14 Actually I like that there is NO pad for the electric only sites along the river. You can park your camper the way you like within your camping space. Also I noticed that amazingly the grass seems to hold up well with people driving on it and parking however they want. trail Gap I connecting trail would be nice on North High Drive something's Missing I It would be helpful to have a water spigot to rinse feet after sand volleyball 2 Need a trail out on North High Drive for bikers and walkers! 3 The water park is wonderful, but it opens late and closes early in the year. Our summer weather often goes until mid -September, and I think it should be open at decreased hours into September. I know that the lifeguards are hi school kids, but surely there can be a way to find enough to keep it going on lesser hours. 4 The focus of Roberts park is outdated. New athletic field are necessary. These field are perfect for little league, but not adults activities. 5 bathroom facility (even a pony potty that is kept up), I believe a garbage can bas been added (right?), if not, then a garbage too. 2 of 5 9/24/2018, 12:07 AM about:srcdoc 6 This would be a great park to add bathrooms and splash pads to 7 Needs updated equipment, benches and bathrooms. 8 Handicap accessible splash pads Adequate changing/dressing rooms 9 Possible site for Gymnastics Facility! 10 Add a Gymnastics facility to the me center 11 Missing playground equipment in this area. Consider adding playground equipment in this area or expand playground in the west side of the neighborhood near the shelter. Vlake a Comment 1 Lions Park West: Would be nice to have more equipment on site and a mini -shelter. There are many new families moving/have moved into the area with children. Many people frequent this park due to ball games across the street as well. 2 We love this skatepark...please continue to maintain and/or update as it is a place for kids of all ages to enjoy a special interest 3 We were very impressed with the new playground! 4 seems underutilized 5 Under utilized 6 Movies in the park, along the river! Where the stage and campgrounds are located. 7 This park needs updated equipment. And bathrooms wpuld be nice. There are lots of kids in the area, and not enough to do. This space could even have room for a splash pad! 8 The Woman's club park would be awesome for a splash pad! 9 This is a waste of space. Sell the lot. Another park 3 blocks away 10 Good park with a great open space. The walking trail is nice. A little underutilized. Would be nice to see some sort of a playground for the neighborhood kids. There really isn't anything in this neighborhood (playground wise) which has a good number of kids. Would be a great place to add a fishing pier next to the lookout. 3 of 5 9/24/2018, 12:07 AM about:srcdoc 11 The least known park in town Open skate is only on Sunday during a time we're at church. Disappointing. We wish there was another option for open skate. I agree with the need of a trail on North High Drive. I see many runners and bicyclist on the shoulder of the road. 14 If this is a City owned trail and not a home owner's association a sign should be added. We have used the trail in the past for both biking and walking to connecting trails but a resident once told us that we could not use it because it is private property 15 Camp sites for electric only need pad and spaced evenly. Sites 1 and 2 are so close but 2 to 3 have a lot of space. Additional electric only sites are needed. needs Work I Lions park is too small. _there aren't any neighborhood parks in the area and this one bas little to no equipment! Please upgrade as you have other parks around townl!! 2 These tennis courts need a serious upgrade. Plus if they can be used to have tournaments more people would see the tennis program. Right now it's stuck behind the ugh school. Our ice arenas are old and outdated. We have embarrassing concession facilities. While the west concessions look nice from the outside, the east concessions look disgusting and both need a little more variety. West needs more seating as there isn't even enough room for everyone to sit to watch our kids' games. We also need ice all summer. Our program is seriously lacking compared to many others. linden park ice arena is showing its age and lacks alot of amenities that I think are common in other communities. Facility is in a good location, parking is below average but needs several million dollars of upgrades and probably a "revisit" of its current layout Needs special needs accessible bathrooms. Not just a baby changing station. Older children in wheelchairs need changing too 6 VMF needs works!! The mound and homeplate areas are becoming sandy. It reminds me of Robert's park - a basic athletic field for recreational play. It use to be a field that we could be proud of It was taken care of and it was a nice looking and great field to play on. Now it has moved towards the bottom of the list when it comes to baseball fields in the area to play on. Cokato, Glencoe, Dassel, Bird Island, Brownton all have nicer playing surfaces than VMF. 7 This park could use more equipment. 4 of 5 9/24/2018, 12:07 AM about:srcdoc There is a nature park and trail behind Roberts park that extends from the back side of the ball park and ends at School Road. It is a nice trail to walk on in the spring before the weeds and grasses grow tall. Even saw some deer. However a few trees have fallen down across the trail and now it is impassable. Also the trail near the School Road end often times is soggy/muddy. Would be nice if the city would clean up the trail and add a think layer of wood chips. This is a great place to camp with children. I do think that this park could be better though. Updated, framer for small and older children. Would also be great if there were a couple more tent camping spots next to the park. Would really just love to see this park get a little tic as there is a big lot that goes to the playground area already but it doesnt seem to be as up to date or as fun as it really could be. Kids from all over use this park. Lets make them all want to come back. 10 lighting, seating and fencing concerns need addressing, also the parking lot needs improvements to drainage Lighting is WAY past it useful life. needs t be replaced ASAP 12 A handicap curb access would allow the residents on 13th Ave. NW to quickly and safely cross traffic with walkers, canes, strollers, etc. to access the trails. I think this is the location for the baseball field we were at. This ball field needs some work. The baseball kept rolling under the fence behind home plate and there was a huge puddle of water in the dugout area right where the kids come into the dugout from the field. The bathrooms have been disgusting in the past and need to see regular maintenance Bathrooms are often locked.... maybe due to maintenance issues. Bridge underpass often flooded and unusable. No direct alternatives to cross main street and stay on trail. 17 A group of us campers this Labor Day weekend were discussing how this campground could be made better. To enforce the rules, sell firewood, and to ensure facilities are clean and orderly, there should be a Campground Host. If you go to State Park campgrounds, you will notice that there always is a Campground Host. 18 The Northwoods Park play equipment needs to be updated. Plenty of area to expand. Has a nice shelter and baseball field.But the play equipment is outdated when compared to others in town. Need something on the North end, everything seems to be on the South end of town. 5 of 5 9/24/2018, 12:07 AM Creating Places that Enrich People's Lives Hoisington Koegler Group Inc. ®e City of Hutchinson Parks, Recreation and Community Education Master Plan Stakeholder Meeting / Listening Session 3:30pm and 4:15pm, January 31, 2019 Hutchinson Event Center Members of the baseball, softball, soccer, and lacrosse associations were invited to attend listening sessions priorto the Open House to discuss their desires for improvements to Hutchinson athletic facilities. Discussion Questions • How do members ofyour organization use Hutchinson parks and recreation today? • Are there issues or challenges you facewhen using Hutchinson's parks, trails, and recreation programming? • Do you see opportunities for improvement within the Hutchinson parks, recreation, and community education system? • Do you have thoughts or ideas on future park development and/or replacements of existing parks and facilities? • What big ideas do you have about parks, trails, and recreation programs in Hutchinson? Meeting Notes and Input • Existing issues: 0 300+ kids play soccer, 120 older kids play soccer o Softball participation is declining o Outdoorsoccerfieldshavesprinklercordsandheadsthataredangerousforplayers o Roberts is overused: baseball, softball, flag football, soccer o Linden's fourfields went away due to stormwater project o Practice space is needed since all the game fields are in -use • Desires: o More field place in general o 3 additional full-size soccer/lacrosse fields are desired o Youth fields - up to 12 baseball/fast pitch softball combined fields could be used o Add lights tothejunior high field o Lighting on at least one baseball or soccer field is needed currently to meet demand for extended season play o A place for families to go between games o Enclosed dugouts at Roberts o Soccer needs indoor year-round turf o Vision: tournament facility (Roberts Park but bigger) with more amenities and newer facilities - concessions, restrooms, grandstand Creating Places that Enrich People's Lives Hoisington Koegler Group Inc. ®e City of Hutchinson Parks, Recreation and Community Education 2019-2029 Master Plan Meeting Purpose: Inform Hutchinson residents and visitors about the park system master plan; Present existing conditions and need assessment via display boards; Solicit feedback regarding vision for the future and potential improvements. Meeting Format: Open House format - display boards on easels, No formal presentation will be given; Consultants and City staff will be available to answer questions and receive comments, Participants can read the display boards, add comments with post -it notes, or provide detailed comments on comment cards Community Open House Thursday, January 31, 2019, 5:00-7:00pm Hutchinson Event Center Approximately 40-50 people attended the Open House, where display boards and maps were presented. Hutchinson staff and consultants were available for conversations with open house attendees. Several attendees listed comments on post -it notes and placed them on the boards. Worksheets were available High Value: The list below includes elements that have emerged from the open house and community input as being of high value to residents in the community. • Neighborhood parks are important! • Campground is appreciated and well -liked bythosewho use it • Aquatic Facility isvalued • Access the river • Support Safe Routes to School • Promotewalkingand biking • Sustainable and resilient facilities • Maintain existing system • Partner with schools • Provide youth programming • Make programming more accessible/convenient • Partnerships Concerns: Residents indicated several elements related to parks and recreation thatthey are concerned about and would like addressed with future updates or improvements. • Long winters in Hutchinson -- not enough indoor rec facilities • Loss of Linden Fields Hutchinson Parks, Recreation, and Community Education Master Plan -Public Open House -Jan. 31, 2019 • Not enough space for games and practices • Other communities have nicer athletic fields/facilities • Roberts is overused • Many parks and facilities were donated, not enough staffto operate and maintain all parks and facilities • Youth population is declining, trends are changing • Burich Arena needs improvements • Playgrounds need improvements at Northwoods and Lions Parks Desire for: Specific improvements that were frequently mentioned at the open house or online input are listed below. • Long winters in Hutchinson -- not enough indoor rec facilities • Indoor community/rec center..indoortrack,fitness, aquatics • More hours in the spring and fall at Aquatics Facility • Paved loop trails around water bodies • Splash pad • More athletic fields in general • New tournament baseball/softball complex • Field lights • Concessions, restrooms, parking • Indoor soccerfacility- highquality • Improve Elks, VFW, or Northwoods fields and add amenities? • More non -athletic programming Post -It Note Comments • Interest in campground expansion and campground host to monitor activities • Support for community center • Splash pad -either like it or dislike it -will compete with aquatic center • Desire for more trails- loops, winter trails, amenities • High school site is underutilized for athletic fields- make better use of open space • Add athletic tournament site • Add trail along northern border of the City Hutchinson Parks, Recreation, and Community Education Master Plan —Public Open House —Jan. 31, 2019 Worksheet Results WORKS HE 1Policies/ W7 111ALxIaltaM:7he Gmis (numbers) and Pdicies (ieli—) lisled bdox aretaken from the Cltys 2613 Cwnprehensive Plan Please revrew@restetemerRearrd identify whichywhinkarer¢levant forth¢ fLif ofH&hinaen. Ar_thlnkabou!which statements may not be rekrani arrymwew mould bere+wrdeo. Is there arrylhlrg mtssrg fmm This Ilsr' `oal l 1 Build perks Thai will help shape the community: ! 21 - I cal VH IX4y__ {x3y _(93) - (x5i (x5) _ (x4) Goal2 Provide redden andv silors with opportrnities to enjoy the natural env ronmenc (R 11 - I d MaK-n SC11"11V Iq Wp> r (.6 — (x)fi—I I -z _— 1 � it Enco-�mFevo �Mxr mst Im,arrC co.:aba I_"th ts�C qrn. es 1_-- _Goal3- Ravide balls and sidewalks 1htarppart merest€i transpwtatinn, end Multimodal nonitlnra thal ll m ld eGhonrs,gM stresses jx3F q B 1I x� h c«rtinraua are attraclne [rails elan ___(x4 c walling aryh�kih (xi .—(x4)._ -21.— d Suppart sate mules la x_hool S pport [x 11I (x7} I P -- --- Pave re9laralliails� — (x6) (X5} _ (x i Go914. Develop and redevelop parka that focus on axeasibility, texibill and �11 j rmturelimlion: �a. �Bund wslanaNa atlaplabre,aN res�l�enl lac�lAlaa _ (x9�(x5} b. Impementabng tennrerlewal plan NO (x7) v Ru=ldarenew laciridasw creel vrewxed slandaNslvraccesslbamr� (X5 NO Gael 6. Partner wah residents to support the park —a rental rasourosa ___L711y _ lo,demdy programs, wand fac-lay needs (x6} i qCErgage[amm-ty yrork with air levels of g�r¢rnrrwnl to xiw t park dIMopmenl ant aner 1— x6� -oeaelopa Syr GP x31_=_xl}_ �u �_ _ Main[ainaM W¢raie ¢xlslinp syslern _ (x16) (x3) with local bus,nea—nd ymaps (x71_ d7}_ PI:- � r I - nmun�alC nrarmalah — - _ rr _ (X—1 I) (x2) — (xi 1) (x3y Gael 6, Carnecl people lh... !taoreation: la be Vmrrr�awiirn lnfor malion source 3 �jj5 r b TDemlopowgiam padnenhlps M1�y� c Crealeand s.W l.—Iny ¢MMs k7) ( NO id IInl4ara ayansar,aM srppan vdwlleer pragrems NO 04 (x7) Hutchinson Parks, Recreation, and Community Education Master Plan -Public Open House -Jan. 31, 2019 ■® -ILbagaza® ¢ r7. Gnpoui.pep.ppl. to pUl so My m.r immu.. 4Mir p".W W p-loy Us .. yu.rhora_l..r•ttw .nl iv'- G — .- _ • I l; _ _Ik31_ 1 R MJcymparini'q.rae•am6Ermrnv.m 'a I!]r tg6f h•r.-xrr .r:.irra::.n x91 (1dj . ..•. �•vd(.nyb .. ., r71 4ts) rtil .. .. aooen anpx 6aei 9 PIovwe ngoyebie oppofmAW Ip psept.• rl. bt .nd w fk— to r mvc hralrh and fjq k . -71 �n wey.r. mwi.oAwl�«mowrras 161 . (>�} d r-.uis• n w•:Ia-•.nixr:.rrn N'r.:vW •I•..r.#ru •F-i.� G 01. Asmum pnnly doyOup—M pror,dn puk In11 and wpan sp.n sl.nd�Ma: ..--w..�F..:...... .. ,.i.....,. .�,.. .a. ..r 111rd.�,rw ...i �rr,..•� 'a �w..r.r. �• .e 71 �71 I M) W] all 1W,1. .��.., �,w��nc ..�ner,��.u� �w.mi�:. iF:r +o+�x o..�b�cce �a wm' a1] ccar Io. upvdov pnd.dw . p.rk vp11. �� open �vx. vmn ?.s1 �- E.v4+ei.IxlYd+reb Vr•a:�e'r'.N�x.wre t•pnkec !irl I1r21 di31 whets.IDl&ilD9 from or whAiS9S11dJ7S��ed to the list a6avc? Goals and Policies Worksheet Comments • Specific age groups i.e. - seniors, preschoolers, teens • Keeps arts in the mix, not all people are ports people or able to be physical. • Community building - YMCAstyle- Howtopayfor? 0 Hutchinson Parks, Recreation, and Community Education Master Plan -Public Open House -Jan. 31, 2019 Hutchinson I� Fifl ! f E E ][: Key Findings Evaluation kkjft%-tlO/li:Rid[hroughthe Key Findingsgnlhefollowlrg page.U,& eachuteppry,ardeftnuabY r of the Key Flndinp that ynn Ehirk isthe mna immnam fmm�yitw. iIn dher idwuMt you 1Mnksh"d W addedlethe eorrsideraricns, Neighborhood Parks and Playgrounds 1 al)) 2 (K1) 3 4 (x51 I r j -- raEelsaiellnparrrdm�dertepardlrrgl•Ee�phnorno,dPark:anePlaypr,ends',_ ---- - - - - - -- -- - Athletic Fr6ds aid Fuciklio 1 x2 2 (x3) 3 (0) 4 x3} 5 (x4} Commrnity Facilities 7 (x77 2(Kl) 3 4 CK6) 5 6 b2) Wlft e192islmpoA.Mtoo0n4:d. %.rdlnq Co—Ily FSCEN o? Trails and Connectivity 1 ix3) 2 (0) 3 4 (x2) j YfHat clscis n-:oartart 12nd Canvtrlinit!' — — _ AecreatiorvE Programming (x11_.. 2 {x J! 3(.2) 4 N2) ; 4'J hat else:s�rvv.,Ee-1t�:<r:s der'�=nnn;i:¢'ae:veahexrall';r�rai n+iny 5 (x5) i 6 (K2) Natural Areas and Open Space 1 (x11) 2(e1) Wtut elseisn�porlanttucunc�da rey:;rdlr:¢Vul:,ral Pre�santl L;varSWtt% O Wahl/ and Mainterrerxe 7 (Sl) 2 (x 2) j 3 (N2) 4 (x3) wrm eleei :mporlartmr nade—reps gOp-mli=a nd MainEena EJ111ChinSO" Parka Recreation, a Cemmunrty Education Master Ran Hutchinson Parks, Recreation, and Community Education Master Plan -Public Open House -Jan. 31, 2019 Key Findings The iIl lgs repini Ili mafIXi55ye5andopportunities thatemerged horn the Needs Ass. VnI PmCI'es-The"Findingsw tleaelopetl by cansfdi pas[ planning, canmui inW 1, stae e,pi and i Board input The Finddngs am,,genl inlonesagoriea Thal will help t"Mate Iins, recornmendationsfor ule system plan. TM findings wnchrd. itleas lfret werasuggeshed 6y state, communhYmemhers, 'slurs, pi aded mcmhels, past punndd doaa bus, air carouhari&dies. Ideas will he the basis Fix the system plan wlionsand nratcpies. Neighborhood perke and Pleygmunde 1] Ni•iphbr:narotl Paks 111em Y lAcedfacilinyoveredrh klurchinsrris park syslam for sway mspondanls 21 Manyteslnenll of surfeylespalldell[SjdCSile new nnphbwnppd puke aW pli ygrauntle especiaay In Ina saulheaal Mea of 1he Cily-m—There is— residential growth..—r g. 31 Alen. is alwasl in updaling vieling pal ks such as NO01ls, and tiros Park Westmth beder equipn:Qnl and amenities {] A splash pad isa highly desired facility. Alhilaic Flelde and F.diir 11 An improved lrurnamerll complex is desired. wllh 6etler ballrleld ewraCCS, lighling. IalgradQ l CrnCe55iQ'IS and ICaloom5, and expanded parking. 21 Tlmre is a snarg desk. for a gymnastics I—Ility In ord,w ebi learn gymna31rf5 fan yaulh and a Nah uhaal Ieam. 31 There isa denim for ule fools mulslp beulllaael 91 There rs a desire for dedlrated pickEebalr courts, mildoar all rtdrrr 51 n. sty, partnership wish the school Mi ciahCemmuMly [ducanion is banerlcial far prariding all fields art fneilil I.,. Cpmmunity Fecilklea 11 A ommunilyn daNteris strorov desired, amnia, to a YMCA with farilit'rCs such as an irelapr book kln ..odor, and Il pool. Over tlb% ad supp i'Tor Weeded weer of fees In order lo'build new Indoor recreation raciflie-s, such as a [wnmurily realer.' 21 Marry re5idenls alrlxeCiale 4h2 suety antr numbar 0l raCrea[iGl acitpies Ihmugnoul the community and Ihaw want them tp slay even if They donl. use all of u,em. 31 There is a stivng Use! re to lmpnove&aich Aetna by giving A a face Idl, deep desrlm ana tucar amendles, Them �s also desire for an outdod, ice rink Heal la Bull Aetna C] rhelpiryg—rMsendedesim !ofmareindex!wimermcmalwoptions,s Oasawn,mU,iey enl.r with lots of prugmml- ij cpIp and an indoor nirldrens i area 5] ,here roue appredi ion aRpressarl f. lheoampgtvurd and desire Ireapard it and add i service hark upg. 61 The Aquatic Cancer isa highlyyaWed Oscihty -awyey respandanls deape mare bows and an syNmed uason 7r41a and Conneotift 11 Paired tuap hails are desired tleoughout the tommurall especia6y near and arouml the wafer bodies. 2] -Tral srWll facrllties, such as wale, fountains and resuporns,are desert. 31 Sarfry lmpmaemenns 1p hails are desneq such as safer laedesllie, crossings of busy noadways and ADA mmmibi6ty overall. d] Mane winlerlrail options. such as esilsendger0arred oresc I, ski Ii are desired Aecwagpnat Prrogremmlrp 11 Many 1-d.1s de more CORdnilnlly and ran111v amgramndr. imiler rotha ofFerini of nal communities. 21 SN"d...gmnhics A, provision ofp ogrammig challengini}rlrnchlnson's pnoulalim growth rs rode senlas man yal 31 A gymresucs program rs desired 41 Ini—ral, prrgama fix ypylh are id -led. espevil LW lens art leenagns Mar¢ Informal redarammltg is desired - note conylelii ouldnor.leen•Pocusetl. etc. 51 Nw1-aWalc oompethiwe prW—s.are dcsired(I.e cooking. all. en riranment. yagal. d] There is compelihrn berWeMl the prhale lnnessnepeativn EusIrIP selr[avhandpRCE. Il ISathalIW9 fofthe Cityla prwi3e vdluahle SCIvI0e5 dl Inw aa5[. Natural Areee end Open $pace 1] Tfwre isa dash. rq parks la l.cusmole undo riwa ana recrcalWnal assd, wish river bails, pem antl mme wafer recreation tquipmenl ranlals 2] Trcelnvelrtvry and lvrgterm replacemerrt plans fa heron forest Operations and MelManence 11 Trwm is a tleslm fur inyapved mainlenarce all"dcA prlmaniy at community feceliliee, such as Burtch Arena. 2] sp residerts ewpmall pastern lhalplaygi-nds are not h yng ul xseIt as rhty shntld M. 31 There is a—.1 that if new facilhues are added, they warnbe mainlailtd. q] The City—firienl wilhalimded slalf tidditroof slaH could improve nip . al .o safW nuirttenance system -wide. 51 Erplmatimpf hart,in—mal'mn system operational practices isneeded(i,e. volunteermanagemenl.yoWha hmaINNIC IeagVe declihel Hutchinson Parks, Recreation, and Community Education Master Plan -Public Open House -Jan. 31, 2019 Key Finding Evaluation Comments: • Neighborhoods and Playground: • I think an indoor pool is more important than splash pad. • Nothing else is needed in this category. • At least one splash pad would be great, potentially along a bike path. • (#2) but on the North side a splash pad seems unnecessary. • Athletic Fields and Facilities: • How many people would use gymnastics facility. • There might be enough parks in Hutchinson, but not enough staffto maintain all. • We need a baseball only complex with mounds and at least one more grass infield besides UMR and middle school. • Community Facilities: o Hard to expand water park season unless it is enclosed. o Domed indoor turffields. o We are driving to Waconia to get this type offacility(#1). o (#6) Only 6 hours a week for 14,000 people. o Definitely number one, allow for longer hours (after 6-7PM). • Trails andConnectivity: o I'm thankful for what is being planned for tennis courts, but I would like to see riffle ball only facility. o Work with cities of Silver Lake and Lester Prairie. o (#4) Are there any paved trails? o (#2) Facilities close early and open late in the summer season (After Memorial before Labor Day) o We spend a lot on trails, would rather have an indoorfacility. o Less money spent on tails and more on indoor winter facilities. • Recreational Programming, o I thinkthiswould be highly successful! o A Multi -purpose arts center along the river. o Focus too on the sharing of info about opportunities. • Operations and Maintenance: o PRCE is way too top heavy. Cut mars and add workers. Too many sit behind desks with no budget or time to maintain what we already have, let alone any additional facilities. o I think #4 is important too: the city does a great job, what would more staff provide? 1 What facilities do you use in Hutchinson? Please list the Senior Center Check all that apply. programs that you participate in: OAquatic Center OTrails 0Neighborhood Parks/Playgrounds OAthletic fields (Baseball/Soccer/Lacrosse) O Masonic/West River Park (camping) O Lake and river access (kayak/canoe/fishing) O Recreation Center O Bunch Arena (ice rinks) OOff-leash dog park 0 Hutchinson Event Center/Senior Center OTennis courts/Pickleball 0Arts Center OArchery Range O0ther..................................................................... ZWhat new or expanded facilities would you be interested in seeing in Hutchinson? Check all that apply. O Indoor community center OSplash pad OMore paved trails O Water quality improvements to the lake/river 0 Lake and river access points (kayak/canoe/ fishing) O New neighborhood parks 0 improved tournament athletic complex OCross country ski trails OCommunity gardens 0Mountain bike trails O Picklebal I courts O More soccer/football fields OTennis courts OGroomed winter trails 0Skate park OOther..................................................................... 4 In which other recreation activities do you participate? OTeam athletics (pickleball, softball) Olndividual athletics (running, biking) 0Events and concerts in the parks OArts and cultural programs 00ther:................................................. 5 If the Senior Center was to be relocated to a new facility, what features should it have? O Flexible space/Studio for fitness class or other program OMeeting room OComputer lab/Library OLounge area for gathering with games/reading OKitchen and dining area 0outdoor space O0ther................................................. 6 What one park or recreation facility is missing in Hutchinson? 7 In which age group do you fit? 055 - 65 0 76 - 85 066-75 0 86+ Senior Center Survey Results Facilities Aquatic Center 16 Trails 22 Parks/Playgrounds 21 Athletic Fields 1 Masonic/West Rive Park 3 Lake and River Access 7 Rec Center 13 Burich Arena 2 Off -leash dog park 3 Event/Senior Center 47 Tennis Courts/Pickleball 2 Arts Center 25 Archery Range 1 Other Library 11 New/Expanded Indoor Community Center 29 Facilities Splash Pad 4 More Paved Trails 13 Water Quality Improvements 13 Lake and River Access Points 8 New Neighborhood Parks 2 Improved Athletic Complex 2 Cross Country Ski Trails 8 Community Gardens 9 Mountain Bike Trails 1 Pickleball Courts 5 More Soccer/Football Fields 1 Tennis Courts 1 Groomed Winter Trails 8 Skate Park 1 Other Indoor Track 3 Offroad Trails 1 Indoor Pool 1 Senior Center Concerts 5 Programs You Tours 14 Participate In Movies 9 Ping Pong 5 Cards 5 Puzzles 2 Knitting 11 Newsletter Assembly 1 Listeners 2 Fundraisers 3 Line Dancing 1 Footcare 1 Bingo 4 Bone Builders 11 Yoga 6 Pilates 4 Special Events 5 Fellowship 2 Kayaking 2 Red Hats 1 Other Rec Activities Team Athletics 2 You Participate In Individual Athletics 10 Events and Concerts in the Park 32 Arts and Cultural Programs 29 Senior Center Flexible Space/Studio for Exercise 35 Relocation Features Meeting Room 35 Computer Lab/Library 33 Lounge Area for Gathering 34 Kitchen and Dining Area 32 Outdoor Space 27 Other 0 Park or Rec Facility Indoor Track 5 That is Missing Adaptive Rec 1 Indoor Golf Practice 1 Playground Equipment at Rec Center 1 Field House 1 Large Space for Exercise 1 Space for Ping Pong 2 Dancing 1 Heated Pool 5 Large Space for Concert 1 YWCA 1 Age Group 55-65 10 66-75 24 76-85 10 86+ 3 1 What facilities do you use in Hutchinson? Check all that apply. OAquatic Center OTrails 0Neighborhood Parks/Playgrounds OAthletic fields (Baseball/Soccer/Lacrosse) O Masonic/West River Park (camping) O Lake and river access (kayak/canoe/fishing) O Recreation Center O Bunch Arena (ice rinks) OOff-leash dog park 0Hutchinson Event Center OTennis courts O Disc Golf course OSkate and terrain park 0Archery range OArt center OOther:..................................................................... 3 In which programs do you participate? OAthletic teams sponsored by associations O Events and concerts in the parks OArts and cultural programs OSummer camps OOther................................................ 4 What one park or recreation facility is missing in Hutchinson? ZHow are you involved in the community? 5 How old are you? O Work O 14 O Religious activities 015 016 O Extra curricular sports at school 017 O Extra curricular fine arts at school 018 0Aquatics activities 0Individual sports (trail running, mtn. biking, fitness) 0Outdoor adventure activities O Other Youth Questionnaire Facilities Used Aquatic Center 69 Trails 68 Neighborhood Parks/Playgrounds 64 Athletic Fields 51 Masonic/West River Park 8 Lake and River Access 34 Rec Center 63 Burich Arena 47 Off -leash dog park 20 Event Center 42 Tennis Courts 22 Disc Golf Course 7 Skate and Terrain Park 6 Archery Range 24 Art Center 9 Other How are you involved Work 56 in the community? Religious Activities 28 Extracurricular Sports at School 65 Extracurricular Fine Arts at School 13 Aquatics Activities 18 Individual Sports 39 Outdoor Adventure Activities 25 Other Program Participation Athletic Teams Sponsored by Assoc 67 Events and Concerts in the Parks 15 Arts/Cultural Programs 8 Summer Camps 21 Other Marching Band 3 Boy Scouts 1 Park or Rec Facility Lake Events 1 Missing Curling Facility 1 Indoor Pool 2 Community Center 4 Open Basketball 1 Roller Rink 3 Kid Hangout Place 2 Outdoor Basketball Court 4 Outdoor Gym/Weightlifting Area 2 Permanent BMX Track 2 Outdoor Theater 2 Softball Fields 13 Indoor"Play" Area 2 Soccer Fields 1 Arcade 2 Baseball Complex 5 Multipurpose Gym 1 Concert Hall/Auditorium 3 Trampoline Park 15 Trails 1 Gymnastics Program 1 Offroading Park 2 Sports Facility 1 New Hockey Rink 1 Theme Park 2 How old are you? 14 11 15 42 16 32 17 14 16 10 Total Surveys Submitted: 109 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Q1 FACILITIES: Outdoor and indoor recreation facilities are the spaces and places that Hutchinson's community members see as a representation of the parks system and their city. Residents have expressed interest in seeing new and improved facilities throughout the community. Most of the recommendations listed below include the upgrading of existing facilities to make them more functional for their uses. Please choose which you see as the top three (3) facilities recommendations. Answered: 266 Skipped:4 Consider 65.41 expansion of... Identify 30.45% indoor squat... Consider 27 07 improvements... Consider- der 24.44% potential Consider- er potential 24.44% Identdentifylist of eme _ .43% 21 Completes _ 20.30%.. Facility. Consider 1992% potential... Consider 1278% hiring... Complete trail. gaps and... 10.90 Identify i 9.02% ting... existing x Identify ■ 7.52% existing tra... Coordinate 7.52 with ongoing... Identify 714% Future Park... Consider 6.39% future... 1/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan If the city 6.021 grows to the... Encourage the 4 51% Hutchinson... Consider 3.76% improvements... Consider 3.76% improvements... Consider 2.63% paving exist... 0% 10% 20% W% 40% s0% 60% 70% 80% so% 100% ANSWER CHOICES RESPONSES Consider expansion of the existing Recreation Center at Linden Park, which may include senior center facilities, an 65.41% 174 indoor/outdoor splash pad facility, meeting rooms, a fitness studio, an expanded gymnasium with walking track, expanded parking, and outdoor patio. Identify indoor aquatics opportunities within Hutchinson (Hutchinson Middle School pool). Consider potential partnership 30.45% 81 opportunities for future indoor aquatics, such as partnering with Hutch Health to construct an indoor therapeutic pool, in order to meet the needs and desires of Hutchinson residents. Consider improvements to Bernhagen site (in northeast Hutchinson), which may include: one tournament level ballfield, one 27.07% 72 tournament level rectangular field (soccer/lacrosse), two multipurpose ballfields/rectangular fields, field lighting, two parking areas, a playground, concession area and restroom. Consider potential sites for a splash pad in the city. Review precedent splash pads and potential cost estimates. 24.44% 65 Consider potential campground improvements at Masonic West River Park to create more of a regional facility. Specific 24.44% 65 improvements may include: new host building with paddle sport rental equipment, expanded electric sites, expanded tent sites, new shower/restroom building, new bocceicorn hole facilities, and expanded playground. Identify list of improvements to Bunch Ice Arena and establish a timeline and budget for improvements. (Move west 21.43% 57 rink/seating; Improve facade; Add new boards; Purchase new artificial turf; Connect the two rinks with indoor link) Complete a Facility Feasibility Study of the Recreation Center and the Hutchinson Event Center in order to determine 20.30% 54 building program needs, potential costs, and timeline for potential improvements. Consider potential partnership with School District for future athletic field facilities. 19.92% 53 Consider hiring additional full time parks staff in order to meet demands of potential new facilities. 12.78% 34 Complete trail gaps and missing links throughoutthe system as opportunities arise. 10.90% 29 Identify existing off-street loop trails ofvarying lengths within the city. 9.02% 24 Identify existing trail support facilities and amenities (water access, restrooms at parks, wayfinding signage). Designate 7.52% 20 "trailheads" within existing system. Coordinate with ongoing Campbell and Otter Lakes Restoration Study to determine potential future boat launches and river 7.52% 20 access points. Identify Future Park Search Areas in underserved areas of the City (south central and southeast) where park dedication 7.14% 19 could be used to develop new neighborhood parks. Consider future indoor/outdoor dedicated pickleball facility with multiple courts for tournament style play. 6.39% 17 2/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan If the city grows to the north, consider adding another neighborhood park to serve residents that are more than a half mile 6.02% 16 away from a park. Encourage the Hutchinson School District to add field lighting to the high school ballfield. 4.51% 12 Consider improvements to Elks Park ballfield for higher level play. Consider improvements to VFW Park ballfield for higher level play. Consider paving existing trails in Oddfellows and AFS parks. Total Respondents: 266 3/22 3.76% 10 3.76% 10 2.63% 7 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Q2 OPERATIONS: The recommendations for Operations of the parks and recreation system include an acknowledgement that existing facilities will continue to need maintenance and replacement as facilities deteriorate. A part of this Master Plan is a Facilities Maintenance and Replacement Schedule, which identifies proposed timelines and costs for replacement of current facilities. Using this tool will ensure that ongoing operations will meet the existing needs of the system before embarking on new operational projects and investments. The PRCE Department has managed an efficient operational system for decades, continuing to maintain the system during economic downturns, and bringing in an impressive fifty cents on every dollar of park and recreation programming budget (compared to 29 cents on the dollar as a nation-wide average). Please choose which you see as the top three (3) operations recommendations. Answered: 263 Skipped: 4/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Continue the 42 21 ongoing... Continue to 38.40 evaluate and... Continue to to 33.46 stay aware Consider 31 94 future... Consider a - 30.80 id wearray Consider- 28.14% adding three... Utilize nov_ existing tre... Utilize newly F created...Utilize best practices wh... 11.79 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES M RESPONSES Continue the ongoing partnership with the Hutchinson School District to maintain and operate outdoor recreation facilities. 4221% 111 Continue to evaluate and modify hours for Aquatics Center on an annual basis to respond to community needs and desires. 38.40% 101 Continue to stay aware of and evaluate recreation trends as they apply to Hutchinson residents, parks facilities, and 33.46% 88 operational efficiencies. Consider future public/private partnerships to provide recreational services, as opportunities arise. 31.94% 84 Consider a wide array offunding options and tools in order to plan for new and improved facilities (i.e. % cent sales tax, 30.80% 81 grants, Greater MN Parks and Recreation Commission, national athletic association grants, user fees, referendum, DNR grants). Consider adding three or more full time park maintenance staffto the parks and recreation department in order to address 28.14% 74 existing and ongoing maintenance needs. Utilize existing tree inventory to create a long term replacement plan for the urban forest within the city. 25.48% 67 Utilize newly created Facility Maintenance and Replacement Schedule to budget for upcoming facility needs. 16.73% 44 Utilize best practices when installing and maintaining green infrastructure facilities. 15.59% 41 1.79% 31 Identify potential prairie restoration sites throughout the parks system. Identify trails that are plowed in the winter. Evaluate the need for more/less plowing on an annual basis. 722% 19 5/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Total Respondents: 263 6/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Q3 PROGRAMMING + MARKETING: Hutchinson's partnership with the School District's Community Education Department has allowed it to provide a wide array of programming that strives to serve all ages, abilities, and interests within the community. The PRCE Department has been flexible and nimble in its provision of programs by adding new programs each year. Marketing the programming options to the community has also adjusted over the years to include a strong social media presence and email network. The recommendations below outline ways in which the programming and marketing can continue to reach as many community members as possible. Please select which you see as the top three (3) programming and marketing recommendations. Answered: 266 Skipped:4 7/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Consider trends in te... 56.77 Continue to 35.71 utilize and... Conti nue 35.71% expand and a... Promote 26.69% outdoor heal... Continueto- 22.93% provide and... Seek feedb ack 21.05% from esiden dbac Continueto 21.05% communicate... Ensure Senior 1917 % Center needs... Adjust level 15.04 of programme... - 8 existing Evalust 12.7. Utilize best- 12.78% practices fo... Partner with local arts... Expand marketing... Work with advocacy gro... Include pieces of art at th... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Consider trends in teen recreation, such as hammocking, trap shooting, archery, kayaking, climbing, fishing, and mountain 56.77% 151 biking. Continue to utilize and expand presence on social media outlets (i.e. Facebook, Instagram, website) to inform the community 35.71% 95 of program offerings and events. Continue to expand and add family programs as opportunities arise. 35.71% 95 26.69% 71 Promote outdoor health and fitness within existing programming and through social media and website. Continue to provide and distribute print media to get the word out to community members about program offerings. 22.93% 61 8/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Seek feedback from residents on desired programs. Continue practice that staff uses today to survey participants and 21.05% 56 evaluate existing programs. Continue to communicate with and gain feedback from Hutchinson teens in order to modify program offerings. 21.05% 56 Ensure Senior Center needs are met ifthe facility is relocated to the Recreation Center or another location. 19.17% 51 Adjust level of programming with feedback from residents and park users. 15.04% 40 Evaluate existing programming for integration of inclusive play and adaptive recreation. Determine need for expanded 12.79% 34 opportunities. Utilize best practices for inclusive play and adaptive recreation. 12.79% 34 Partner with local arts organizations on promotion and inclusion of arts installations and programs where opportunities arise. 8.27% 22 Expand marketing within the community to inform residents of senior programming offerings. 7.52% 20 Work with advocacy groups to continue and support advances in programming. 6.39% 17 Include pieces of art at the Senior Center. 2.26% 6 Total Respondents: 266 9/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Q4 List any other general comments that you have on the DRAFT Master Plan here. Answered: 80 Skipped: 190 # RESPONSES DATE 1 More evening activities for families who have day jobs in the metro and can't attend daytime 5/27/2019 9:59 PM activities. 2 Looks great. 5/23/20191:51 PM 3 We have many nice facilities. Sadly they are not well maintained. The Burich Arena is used year 5/23/2019 10:55 AM round and I am hoping to see the updates happen to the building. I am also hoping that once that happens the staff will keep the building in great shape. Currently the paint is falling off the walls. There is dirt buildup on the walls. The concession stands are dirty. Longer seasons and skates available to rent for open skating would also be a great asset. If you want to have open skating - it should be for everyone. 4 more opportunities for kids with disabilities, indoor play for kids, pool offering physical therapy 5/22/2019 2:16 PM 5 Above ground fire pits West masonic campground 5/22/201912:01 PM 6 We have a community that likes to be active and get outside. Thanks for trying to continue to meet 5/21/2019 1:33 PM needs. 7 The parks in Hutchinson are some of our greatest amenities. As more and more of the retail shifts 5/21/2019 7:01 AM to the sound end of town, I am concerned that the north end of town has limited access to amenities. I hope Hutchinson continues to invest in the north end of town, maintaining and improving amenites available to residents on the northern end of town. These investments could encourage home upgrades and purchases in that area of the community since there is limited access to other amenities such as retail. 8 Activities at Burich Arena attract a large number of people to the community, who then spend 5/19/2019 5:22 PM dollars on meals, lodging, and entertainment. Improvements to the facility could result in hosting of higher level tournaments and would improve the feedback received from visitors. 9 Hutch would really benefit from a wellness/fitness center. 5/19/2019 3:57 PM 10 We really need to focus on activities that our young adults would utilize. An additional skate park? 5/18/2019 8:56 AM 11 Swimming lessons being offered during the winter months would be helpful. Many Hutchinson 5/18/2019 3:23 AM residents go to other local towns for winter swimming lessons. 12 Would like to see more time dedicated to keeping the tar trail by the river cleaned of branches and 5/17/2019 10:59 AM other debris so rollerblading can be more enjoyable. 13 Would love to see more indoor activities for winter boredom of all ages. I like that we are included 5/16/2019 11:10 AM in this process. 14 None 5/16/2019 9:07 AM 15 We have a wonderful Senior Center and it should stay at present location as it was a memorial 5/15/2019 10:32 PM donation from Emma Lake. 16 Keep youth and teens active in sports and arts. Work with DNR to promote the river and camping. 5/15/2019 10:03 PM I like the idea of more tarred trailes for walikng and biking but we need to stop narrowing the city streets to do so. Centruy Ave, Jefferson abd Lindon are all horrible disasters. 17 More baseball and softball fields for youth and adults. Move Roberts Park and replace with a giant 5/15/2019 6:40 PM 18 field Complex. 18 I'm not qualified to vote on the master plan due to the fact I'm from California and, just a short time 5/15/2019 10:38 AM visitor. 19 N/A 5/15/2019 7:50 AM 20 Live within your means. Core infrastructure should come before wants and needs. 5/15/2019 7:31 AM 10/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan 21 None 5/15/2019 1:00 AM 22 1 do not support a tax increase. 5/14/2019 9:54 PM 23 Fix the horse trail and make places in parks to tie up or corral. Get rid of Steve Cook. Actually 5/14/2019 9:21 PM listen to residents not him. 24 Develop programming to get people off their butts. Too many over weight people. 5/14/2019 7:20 PM 25 1 would love to see an updated Rec center with an indoor walking track like Glencoe has and a 5/14/2019 5:25 PM fitness center that is reasonably priced like Glencoe. It is great for people that want to walk indoors because treadmills go nowhere ;). Also having aging parents I know that a lot of post op therapy requires walking and a flat track is beat so there are no tumbles.) would also like to see an indoor pool that is not part of the school district where the schools programs take precedent and lap swimming hours don't work as I leave for work too early and can't make it. I also feel a free city splash pad would be wonderful for families. Not everyone can afford a pool pass. I work in the school and I think that a lot of families can't do the pool but a free splash pad in another park where the kids won't see the aquatic center ( which is awesome by the way -we are there 3-5 times a week) would be wonderful for our town. I love Hutchinson and know that we have a great park system but adding these things would make it even better. 26 I love the idea of an indoor splash pad/community pool. It would benefit ALL ages, young and old. 5/14/20194:04 PM 27 none 5/14/20192: 12 PM 28 you need more stuff for people to do in the winter. used to be skating rinks, staffed and maintained 5/14/2019 1:50 PM by the city, all over the city. need to spend more on things to do, not look at. Art is fine but I think we have enough!!! 29 keep up the good work! 5/14/2019 10:13 AM 30 None to add. 5/14/2019 8:38 AM 31 There needs to be a facility. For all. Ex. A big thrill factory for the younger children. With something 5/14/2019 8:22 AM to do for teens. Laser tag. Go carts, escape rooms Ex: Dave & Busters All in an indoor facility for all yr around 32 Non 5/14/2019 6:51 AM 33 Fire one person at senior center very unfriendly 5/14/2019 6:47 AM 34 Thank you for soliciting feedback and listening! 5/13/201910:52 PM 35 As it relates to your marketing questions/approach, you need to be mindful of your audience if 5/13/2019 8:55 PM you're adjusting marketing. Eliminating your print book in place of digital won't necessarily reach your seniors. That said, most families can access the information online and will IF they know about it. Multi -channel marketing is key to getting your message out. And a general comment as it relates to the facilities. It seems like you have limited space to expand the current rec center given the storm water project on the old ball fields. While there is space, it seems odd that you would expand at a site where you've just lost space. Doesn't seem like that was thought through as it related to master planning. 36 Reservoir takes up half of former baseball fields next to Rec Center. What will the other half be 5/13/2019 7:50 PM used for? 37 N/A 5/13/20197:43 PM 38 We have a wonderful fitness center that we are able to join when we go to Gulf Shores, Alabama. 1 5/13/2019 6:42 PM suggest that you google the Bodenhamer Fitness Center and check out what they offer! The Bodenhamer does a wonderful job of offering classes throughout the day and evening. The private fitness centers here in Hutchinson are old and do not offer much to the community. 39 Consider something for adults to old for youth but to young to be seniors 5/13/2019 6:39 PM 40 N/A 5/13/20194:43 PM 41 1 am not sure if competitive field means softball fields, but I would like to see more softball fields 5/13/2019 3:51 PM added. I like the idea of an indoor walking track, but not with a splash pad or fitness studios attached. Tap into the Hockey Assoc. for rink improvements. 42 Lions park in the SW needs an update!!!!! It's is only a block from the new water park and it looks 5/13/2019 3:17 PM so sad! 11 / 22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan 43 Gymnastics is a very wanted sport in Hutchinson. Consider creating an area to have a gymnastics 5/13/2019 2:37 PM gym set up. 44 Continue to work with Historic Hutchinson and develop the historic properties and events as 5/13/2019 2:33 PM marketable assets of the City. 45 none 5/13/20191:23 PM 46 1 have been a resident of Hutchinson for 30 Plus years and do not feel I have a voice in 5/13/2019 1:15 PM programming. Where do you survey people? Who do you survey? 47 to elaborate more on the emphasis of our teens in this community that should have options to 5/13/2019 1:05 PM gather together in a safe and fun environment. notjust outdoor actvities, but a place they know they can go when it gets cold outside, year-round. 48 Consider an indoor pool with options for family swim. The outdoor pool was a stupid endeavor! 5/13/2019 12:57 PM You get two maybe three months a year use because of weather, the kiddie pool is attached to the lazy river, and no common sense rules are enforced to ensure the lifeguards and the patrons best interests and safety are met. 49 None 5/13/201912:55 PM 50 Hutchinson absolutely NEEDS to accommodate for teens in the area. There is very little to do in 5/13/2019 12:40 PM Hutchinson- want to keep the city and park nice? Then give them something to do! There should be a youth center of some sort- offers activities and games, a snack bar for purchase, and provides minimal supervision in case of emergencies. It would be a safe place for our youth to go! This city isn't all elderly, the focus doesn't need to be just on senior citizens- support future generations and ensure growth! 51 Expand the aquatic center, it is way to packed and you can hardly move, find spots to sit or get a 5/13/2019 12:39 PM tube. 52 My top desire would be to have an indoor walking track to utilize year round at no cost. Currently, 5/13/2019 12:35 PM the only place available for this is the mall, which has gotten increasingly smaller through the last several years. It would also be best if this had a wide range of operation hours, since everyone's preferences and schedules are so different. Its hard and dangerous to walk in the winter here, especially as people age. 53 Stop paving everything!!!!!! Some people like walking on dirt/gravel. 5/13/201912:33 PM 54 The draft plan was difficult to read, but one thing that our growing community needs to consider is 5/13/2019 12:31 PM a way to partner with a private organization to create a community recreation facility (including a track, courts, a lap pool, etc...) that is open year-round. 55 make it affortable, usable to all and optional for all 5/13/2019 12:27 PM 56 1 would really like to see some money put into the Arena and also ball fields for the various sports. 5/13/2019 11:51 AM We need more areas for the kids to play baseball, lacrosse, soccer, softball, etc 57 Indoor activities and recreation much needed for long winters! 5/13/201911:36 AM 58 1 don't think that "all" groups of people are asked when it comes to planning. it seems like select 5/13/2019 11:20 AM people are asked and money is spent so stupidly in this town. I am so sick of my taxes going up. We are literally being raped for money and get nothing out of it. Only reason we are still here is I like the location, but it has no good shopping left, restaurants are few and far between, and the roads and the schools are HORRIBLE. We shouldn't even be focusing on the extras until we focus on the future. You drive people away with how high the taxes are. I see and hear it time and time again. After our kids are graduated, we are gone, can't afford to stay here either. You only care about the bicycles, you don't care about anything else around you, the kids, the elderly, what it is doing to their pocket books, the businesses in town. You are doing nothing but hurting this community. 59 Na 5/13/2019 11:20 AM 60 .. 5/13/2019 11:13 AM 61 1 would love to see a YMCA type facility in our community for all season use. Along with continuing 5/13/2019 11:05 AM to maintain and enhance the outdoor recreation facilities and areas. 62 There needs to be more of a focus on janitorial duties at the Rec Center and Ice Arena. Staff 5/13/2019 10:51 AM needs to be better trained on what needs to be done to keep the facilities looking clean. 63 none 5/13/201910:49 AM 12/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan 64 Upgrade Robert's Park restrooms. Provide a women's small engines class through PRCE. 5/13/201910:45 AM 65 5/13/2019 10:44 AM 66 Continue seeking community input and feedback through the process. Educate the public on why 5/13/2019 10:35 AM things can and can't happen, encourage information share and how things within the city and it's funding works 67 Work w McLeod Cc on multi -use trail from Hutchinson to Stahl's and Piepenberg parks, etc. 5/13/2019 10:33 AM 68 Proud to be a Hutchinson resident. Proud that our city leaders are putting in this effort to get 5/13/2019 10:24 AM feedback regarding recreational needs. 69 There are no adaptive recreation activities for under the age of 4th grade, and only tennis and 5/13/2019 10:22 AM swimming for all kids 5 and under. I think we are missing a large portion of programming that should be provided but isn't! 70 need for increased indoor feldhouse facility for year round use. need for additional parking for 5/13/201910:16 AM school district shared outdoor facilities. 71 N/A 5/13/2019 10:09 AM 72 5/13/2019 10:08 AM 73 Green bikes that can be rented would be awesome! 5/13/2019 10:07 AM 74 Please consider an indoor rec center with childcare as mentioned in question 1. My family drives 5/13/2019 10:06 AM to Waconia multiple times a week to go to their community center because Hutchinson doesn't have one. I have spoken with many families in Hutchinson who would use one if we had it. 75 The city of Hutchinson has a tax on all sales in the town. I feel part of that income should be used 5/13/2019 9:58 AM for maintenance and expansion of'recreational' facilities. Adding any additional taxes will be an even harsher burden on those who shop in the community. 76 none 5/13/20199:56 AM 77 none 5/13/20199:54 AM 78 80 There needs to be an official community effort to clean up the Crow River and Luce Line in the 5/13/2019 9:46 AM Spring as well as the fall that includes establishing infrastructure to handle the garbage and recycling. Concerned citizens ocassionally do clean up on their own but then are left to deal with potentially hazardous waste on their own or have to make a police report for an illegal dump. A regular organized effort to clean up the parks and trails we love would encourage citizens to take ownership, and reduce long term costs of clean up, in addition to keeping our water clean and wildlife healthy. There is no reason to invest in expansions if these sites are not going to be maintained. I would like to see recycling cans along the trail and at the parks, as well as garbage cans. I would like to know that if I put in the time and effort to clean the river banks, what I collect will be safely disposed of or recyled by a facility. I love to kayak, bike, walk, and camp. My children enjoy the parks. We enjoy the wildlife, but are concerned to see birds eating plastic in the river. I would like these spaces to stay enjoyable. Mountain bike trail (beginner) with in city limits would be great addition 5/13/2019 9:43 AM I really like the plan so far. 5/13/2019 8:48 AM 13/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Q5 Are you a Hutchinson resident or visitor? Answered: 263 Skipped:7 Resident ;7 - visitor 0% 10% 20% W% 40% s0% W% 10% 80% so% 100% ANSWER CHOICES Iff-RESPONSES ' Resident 91.63% 241 Visitor 8.37% 22 TOTAL 263 # IF YOU'RE A VISITOR, WHERE DO YOU LIVE? DATE 1 Brownton 5/27/20199:59 PM 2 Recently moved to Litchfield lived in Hutchinson for 20+ years camp there regularly 5/22/2019 12:01 PM 3 Lynn Township 5/19/2019 9:05 AM 4 821 Main St N 5/16/201912:09 PM 5 Park towers 5/16/2019 10:05 AM 6 Hector 5/16/2019 9:26 AM 7 Brownton 5/15/20198:34 PM 8 Hutchinson Township 5/15/201912:03 PM 9 Concord California 5/15/201910:38 AM 10 Big Fish Lake near Cold Spring, MN 5/14/2019 9:42 PM 11 Maitland, Mo. 5/14/2019 8:46 PM 12 Silver Lake 5/14/2019 8:12 PM 13 Hale Township, have 3 children in Hutch schools and PRCE programs 5/14/201910:13 AM 14 Cosmos 5/13/20199:48 PM 15 Northeast part of town 5/13/2019 9:09 PM 16 Minneapolis 5/13/20197:44 PM 17 Stewart 5/13/20197:37 PM 18 Cosmos 5/13/20193:59 PM 19 Plato MN 5/13/2019 2:29 PM 20 855 Merrill Street Southwest 5/13/20191:32 PM 14/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan 21 5th Ave SW 5/13/2019 12:02 PM 22 winthrop 5/13/2019 11:18 AM 23 580 Hilltop Drive NE 5/13/201911:11 AM 24 Gaylord 5/13/201910:42 AM 25 Gibbon 5/13/2019 10:10 AM 26 Litchfield 5/13/20199:58 AM 27 Brownton - we are moving to Hutchinson on the 28th. 5/13/2019 9:58 AM 15/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan Underl8 19-30 3145 46-60 60+ Q6 What is your age? Answered: 268 Skipped:2 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Under 18 0.00% 0 19-30 7.84% 21 31-45 55.22% 148 46-60 23.13% 62 60+ 13.81 % 37 TOTAL 268 16/22 Review of the DRAFT Hutchinson Parks, Recreation, and Community Education Master Plan ET ANSWER CHOICES Female Male Prefer not to say/Other TOTAL Q7 What gender do you identify as? Answered: 269 Skipped:1 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 17/22 RESPONSES 69.89% 28.62% 1.49% 188 77 4 269 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 1st Reading - Consideration to Rezone Property at 477 and 479 Hwy 7 East Department: Planning LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has applied to rezone two small areas of land to 1-1 Light Industrial District from R-2 Medium Density Residential. The subject land is adjoining property owned by the same property owner that is zoned 1-1 and is used as a industrial/manufacturing use. Rezoning will allow the entire parcel to have consistent zoning as 1-1. The Planning Commission held a public hearing regarding this request at its July 16, 2019 meeting. The property owner spoke on behalf of the request. Nobody else spoke regarding this item. The Planning Commission unanimously recommended approval of the request to rezone. BOARD ACTION REQUESTED: Approval of first reading of rezoning ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8349 ORDINANCE NO. 19-802 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 477 AND 479 HWY 7 E FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO 1-1 (LIGHT INDUSTRIAL PARK AS REQUESTED BY DALADO, LLC, PROPERTY OWNER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 2 (Medium Density Residential) to I-1 (Light Industrial Park): Section 2. That the property to be rezoned to I-1 (Light Industrial Park) is described as follows: 477 Hwy 7 E: The East 24.00 feet, as measured along the north and south lines, of that part of Lot Eleven 11 of Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West, on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at a point in the centerline of State Trunk Highway No. 7 and 66 feet East of the southwest corner of said Lot 11; thence East along said centerline 132 feet; thence North 187 feet; thence West 132 feet; thence South 187 feet to the place of beginning., Hutchinson, MN 479 Hwy 7 E: That part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 197.16 feet to the point of beginning of the tract to be described; thence continuing South 00 degrees 14 minutes 00 seconds East 193.44 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 second East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 7.93 feet along the south line of said Lot 1; thence on a bearing of North 124.62 feet; thence South 89 degrees 14 minutes 00 seconds East 120.00 feet to the east line of said Lot 1; thence on a bearing of North 182.13 feet; thence South 89 degrees 49 minutes 26 seconds West 326.05 feet to the point of beginning. Containing 1.51 acres. Subject to an easement for ingress and egress as described below. Subject to other easements, restrictions or reservations of record, if any. DOC# A-273082 An easement for ingress and egress over and across that part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in the office of the County Recorder, McLeod County, Minnesota described as follows: Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes 00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00 feet; thence South 00 degrees 14 minutes 00 seconds East 390.60 feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 seconds East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 5.61 feet to the point of beginning of the easement to be described; thence North 03 degrees 09 minutes 23 seconds West 120.57 feet; thence North 12 degrees 19 minutes 41 seconds East 96.29 feet; thence North 06 degrees 29 minutes 41 seconds East 47.59 feet; thence North 01 degrees 087 minutes 51 seconds East 43.25 feet; thence North 86 degrees 12 minutes 03 seconds East 22.01 feet; thence South 01 Ordinance # 19-802 Rezoning to I-1 Coop Subdivision July 16, 2019 Page 2 degree 08 minutes 51 seconds West 44.79 feet; thence South 06 degrees 29 minutes 41 seconds West 49.74 feet; thence South 12 degrees 19 minutes 41 seconds West 88.32 feet; thence North 89 degrees 14 minutes 00 seconds West 14.48 feet; thence on a bearing of South 124.62 feet to the south line of said Lot 1; thence South 86 degrees 14 minutes 20 seconds West 2.32 feet to the point of beginning. Also Easement Doc# A-431384 recorded 07/21/2017. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 13th day of August, 2019. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Revisions to the City's Cell Phone Use Policy Department: Administration LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Governance Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With hands -free legislation set to go into effect on August 1. City staff is proposing changes to our Cell Phone Use Policy to bring this policy into compliance with the change in law. The attached policy with the proposed changes are attached for your consideration. BOARD ACTION REQUESTED: Approval of Revisions to the City's Cell Phone Use Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson IT Policy Proposed Language Amendments June 2019 3.10 Cell Phones interests of the citv without unnecessary restriction ofemnlovees in the con&it it Phones and to ensure that citv emplovees exercise the highest standardsb&roFrietv in their use. Management reserves the right to determine whether City e loyes e required to have a cell phone, pagef, andlef PDA available depending upo osition and job responsibilities. 521, Department Directors are responsible for implem n n and compliance with this policy and for authorizing the purchase and iss cell phones to departmental employees. All purchases oLphones and anfijllaeLuipment, including hands : ree eligible for reimbursement by the Ci 1. The use of city assigned psonal cellular/ wireless phones on-the-job has restrictions for use du ' g t following activities due to the distraction and lack of concentration th t sent to safe work performance: a) Use of a cdUO24 may in no way limit the conduct of work of the AV_ 1W b) e g moving vehicle while performing work within the scope of City i n duties. our first responsibility is to safely operate the vehicle. All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cell phones at all times. Employees whose lob responsibilities include regular or occasional driving and who are issued a cell phone for business use are expected to refrain from using their phone while driving. Safety must come before all other concerns. Regardless of the circumstances and in accordance with Minnesota law, employees are required to use hands -free operations or pull off into a legal parking area and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eves on the road while driving at all times. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands -free eauipment will be provided with City -issued phones to facilitate the provisions of this policy. Gelit laf and et4etf Uzi -less eenyefsationsshould e kept to an abselute minimum. Affit leeatien, pr-efefably eg t4e ead. Genvefsatiens,tak4ng notes dial n c) ReadiMlsendiLig text messy es making or receiviLig phone call web a e or using non-navi ation a ,pplications while drivi try tl prohibited. d) Employees who are charged with traffic violation res ti from the use result from such actions. e) Operating maintenance/construction e ;kAWands Use of any cellular phone or other wireless device (to ifree devices) outside of a method o ro er communicatio or e reasons headsets) will not be authorized while operating a n d/or in gear motorized off road (maintenance/construction) quipment. f) Work site. Use of ce arthones or other wireless devices that will be a distracti to user and or present an unsafe work environment is not authorized. a rk sites include but are not limited to: Road repair, maintenance ction, operating or repairing energized equipment such as ele anels, motors, or energized circuits. g) Use f 1 phones for personal conversations is restricted to - time, such as breaks, lunch, etc. Supervisors will have the h ity to restrict or prohibit use of personal cellular phones at any on-the-job when they consider such situations and use may present a distraction or safety hazard to the employee, co-workers, contractors and/or general public and city or private property. h) Emergency calls. In accordance with State law, there is an exception to handssfree cell phone operations to obtain emergency assistance to report a traffic accident, medical emergency or serious traffic hazard or prevent a crime from being committed. There is also a State law exceptionfor , authorized emer eenncy vehicles while in the performance of official duties. Use of eellttla-r- phones or- other- wifeless deviees to eall fef help of to help 0 0 0 t:e"it:€s. However, do not place yourself or others in danger while doing so. If operating a vehicle, i ossible pull off the road before placing the call. 2. It is the objective of the City of Hutchinson to prevent and correct any abuse or misuse of cellular telephones through the application of this policy. Employees who abuse or misuse such telephones may be subject to disciplinary action. 3. Business related calls on personal telephones will not be reimbursed. 4. Cell Phone records about citv business are subiect to the Minnesota Gover a is Public data and what information is Private data and wied &cess to ci business to that which is truly necessaly or be pMpared to Pradybe cell phone and the associated records if needed. Library Board Meeting May 20, 2019 Mary Christensen, Jared Golde, Margaret Hoffman, Kay Hultgren, Kristine Leuze, Carolyn Ulrich, and Katy Hiltner, Ex-Officio. Excused: Dianne Wanzek Minutes from the March 25, 2019, and April 22, 2019 meetings were reviewed and accepted. Old Business: 1. Open Board Positions: Following an update on Dianne Wanzek's appointment by the City Council, Katy read a bio written by Dianne (she was unable to attend). The roster for the following positions was then reviewed and approved: President: Carolyn Ulrich Vice -President: Dianne Wanzek Secretary: Kay Hultgren Back-up Secretary: Kristine Leuze 2. Library Goals: The discussion that started at the April meeting was continued. Goal number 3, pertaining to formation of a Library Fund, was deemed inappropriate and was struck. Interest in the history of the board's involvement/extent of powers with matters pertaining to the library, such as funding and budget, was shown. 3. Program Updates: Katy reported that the Retro Writers Event was successful with 22 attendees. The author event for Cheryl Venable's book In Angels' Arms brought 12 attendees. The Legacy sponsored Brian Freeman event, held at Glencoe, drew 32 attendees. New Business: 1. Newly Appointed Board Member (covered in Old Business). 2. Library Board Meeting Times: Upon a request for a later meeting time, the matter was discussed. A motion was made by Jared, seconded by Kristine, to move the meeting start time from 4:30 P.M. to 6:00 P.M., on the fourth Monday of each month. Meeting will have to end at 7:00, as the meeting room is reserved for another use starting at that time. 3. The Summer Reading Program will be presented at the June meeting. 4. Adult Summer Reading Challenge: Katy is gathering prizes from local sources for participants. The board offered suggestions. 5. Library Assistant 1: Katy posted the position this day (May 20) and hopes to hire one or two assistants for this entry level position. Author Events: Linda Kay Dahlen, The VikingPriest, riest, on Wednesday, June 5, 2019. Art Norby, author/sculptor, The Deadly Winter, Thursday, June 20. New Business, continued: 7. Programs on the Horizon: Katy shared some ideas for future programs. ECFE collaboration: a possible once -a -month story hour starting in October. Moving Words: Writing Across Minnesota: bringing four MN Book Award authors here, possibly in December. Legacy (fund) Programs: Bus trip in early fall, perhaps. Outreach to Ridgewater College: a partnership of some type to reach another sector of our community. Internet Safety: through/with the police department Adult Coloring or another craft: Katy and Kristine will work on this. 8. Library Buzz: Members have been reading/watching/listening to the following: Carolyn: Has read 18 books over the past two months and shared the following titles: Murder by the Book Claire Harmen, The Gown Jennifer Robson, Fighting on the Home Front Kate Adie, and Chronicles of a Radical Hag Lorna Landvik. Margaret: The Invisible Man Ralph Ellison, The Treaty of Traverse des Sioux, and a book by Jonathan Kellerman. Jared: That's What She Said: What Men Need to Know (and Women Need to Tell Them) About Working To eg ther Joanne Lipman Kristine: Untamed Mushrooms Lisa Golden Schroeder and Michael Karns Kay: Sea Power (continued), In the Midst of Winter Isabel Allende (audio), and The Art of Neighboring Jay Pathak/David Runyon 9. Other: Jared reported on MN Statute 134.11, subdivision 2, which describes the organization and powers of library boards in this state. Katy will verify what is covered under the Pioneerland Library system for discussion at future meetings. The meeting was adjourned at 5:30 p.m. Donations for April 2019: $100 for the purchase of large print books in memory of Lois "Elsa" Young. Next Meeting: Monday, June 24, 2019, at 6:00 p.m. Minutes submitted by Kay Hultgren, secretary. h HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, June 18, 2019, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Eileen Henry, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 21, 2019 Gary Forcier moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $14,527.78 for checks 9037 to 9043. Eileen Henry seconded and the motion carried unanimous. b. Nikki Willemssen moved to approve City Center May 31, 2019 financial statements. Gary Forcier seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve the Park Towers Operating Account payments revised check register of $35,635.20 for 14631 to 14664 showing voided check #14638. Eileen Henry seconded and the motion carried unanimous. d. Nikki Willemssen moved to approve the Park Towers Operating Account payments of $52,132.40 for checks 14665 to 14684. Gary Forcier seconded and the motion carried unanimous. e. Steve Jensen moved to approve the April 30, 2019 Park Towers financial statements. Nikki Willemssen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: Filled 2 vacant units at the beginning of the month; one more will be ready to be filled once the vinyl planking flooring is installed. b. Park Towers' June Newsletter — FYI. c. Steve Jensen moved to set the 2020 Annual Plan/5 year Plan Public Hearing for 7:30 A.M. Tuesday, September 17, 2019. Nikki Willemssen seconded and the motion carried unanimously. d. RAD update • CNA Consultant Dominion Due Diligence scheduled Park Towers Inspection for June 25, 2019. They will be inspecting 25% of the units including a cross section of types and all the accessibility units. 5. REVIEW OF HRA MISSION AND VISION STATEMENT AND HRA BYLAWS The Board would like to condense the mission and vision statements and update the bylaws. They will think about some options to be discussed next month. June 18, 2019 Minutes Page 1 of 2 6. CONSIDERATION OF APPROVAL OF AT&T FOURTH LEASE AMENDMENT Nikki Willemssen moved to approve the AT&T fourth lease amendment. Gary Forcier seconded and the motion carried unanimous. 7. REVIEW OF 2020 CITY CENTER HRA DRAFT BUDGET Jean Ward reviewed the 2020 City Center HRA draft budget. The Board discussed different ideas for the use of the Project Funds. 8. UPDATE REGARDING CONSTRUCTION FINANCING FOR NEW CONSTRUCTION 1 sT TIME HOMEBUYER INITIATIVE Jean Ward updated the Board on the developer's progress of obtaining construction financing for the New Construction First-time Homebuyer Initiative. 9. CONSIDERATION OF SUBORDINATION REQUEST FOR STONE - CITY & HRA REHAB LOANS Steve Jensen moved to approve the subordination request for the Stone — City & HRA rehab loans. Nikki Willemssen seconded and the motion carried unanimously. 10. MISCELLANEOUS a. Gary Forcier moved to pay for the transportation cost for the Park Towers Tenant Representative, Board Commissioner to come to the HRA Board Meeting. Nikki Willemssen seconded and the motion carried unanimously. 11. ADJOURNMENT Gary Forcier moved to adjourn and Nikki Willemssen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary , Secretary/Treasurer June 18, 2019 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g June 2019 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 7/23/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached is the June Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JUNE YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes 2,702,367 2,702,367 5,122,005 2,419,638 52.8 2,600,325 4,925,466 52.8 Other Taxes 9,652 83,579 315,000 231,421 26.5 83,431 305,000 27.4 Licenses & Permits 52,452 221,510 414,200 192,690 53.5 298,409 343,050 87.0 Intergovernmental Revenue 354,375 412,529 1,578,056 1,165,527 26.1 76,641 1,555,161 4.9 Charges for Services 242,045 1,206,024 2,830,857 1,624,833 42.6 1,236,232 2,840,534 43.5 Miscellaneous Revenues 13,447 147,802 317,500 169,698 46.6 161,662 319,500 50.6 Transfers -In - 418,779 2,497,175 2,078,396 16.8 610,337 2,515,092 24.3 Fines & Forfeitures 5,279 35,983 50,000 14,017 72.0 27,116 55,000 49.3 Capital Contributions - - - - - - - - TOTAL REVENUES 3,379,617 5,228,574 13,124,793 7,896,219 39.8 5,094,152 12,858,803 39.6 Wages & Benefits 723,025 3,902,581 8,866,013 4,963,432 44.0 3,843,179 8,657,896 44.4 Supplies 79,421 402,617 870,578 467,961 46.2 372,710 868,840 42.9 Services & Charges 206,830 1,141,803 2,855,282 1,713,479 40.0 1,095,968 2,659,777 41.2 Miscellaneous Expenses 21,086 131,789 620,950 489,161 21.2 127,021 562,290 22.6 Transfers -Out - 50,985 101,970 50,985 50.0 451,288 501,288 90.0 Capital Outlay - - 10,000 10,000 - 13,045 10,000 130.5 TOTAL EXPENDITURES 1,030,361 5,629,774 13,324,793 7,695,019 42.3 5,903,211 13,260,091 44.5 NET REVENUE 2,349,256 (401,201) (200,000) 201,201 (809,059) (401,288) Comments Revenues: Net Revenue The budget reflects a deficit due to the $200,000 budget amendment to address the significant frost boil repairs on the various streets. Expenditures: Transfers -Out The 2018 activity included the $401,288 transfer of fund balance to the new Tree Disease Mitigation fund. Rather than accounting for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 ACTUALS JUNE General Fund Expense by Department YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 3,476 19,603 55,328 35,725 35.4 20,096 49,922 40.3 City Administrator 31,061 199,566 415,643 216,077 48.0 196,049 411,990 47.6 Elections - - 6,000 6,000 - 82 23,100 0.4 Finance Department 37,300 192,333 371,041 178,708 51.8 192,530 359,527 53.6 Motor Vehicle 21,479 126,134 268,721 142,587 46.9 113,477 264,832 42.8 Assessing - - 61,152 61,152 - - 61,131 - Legal 23,713 135,511 306,847 171,336 44.2 138,021 313,858 44.0 Planning 12,235 70,282 155,835 85,553 45.1 66,037 149,212 44.3 Information Services 28,575 210,525 568,872 358,347 37.0 238,465 560,588 42.5 City Hall Building 11,624 70,112 174,705 104,593 40.1 77,869 167,556 46.5 Police Department 254,936 1,602,667 3,453,954 1,851,287 46.4 1,597,258 3,331,215 47.9 Hospital Security 24,276 137,075 323,205 186,130 42.4 137,494 311,394 44.2 Emergency Management 4,369 6,362 12,280 5,918 51.8 8,455 22,180 38.1 Safety Committee - 9,270 10,850 1,580 85.4 8,960 10,800 83.0 Fire Department 23,575 157,276 357,602 200,326 44.0 131,488 332,858 39.5 Protective Inspections 26,826 160,499 348,856 188,357 46.0 120,232 365,062 32.9 Engineering 35,459 222,172 470,704 248,532 47.2 196,597 457,087 43.0 Streets &Alleys 161,372 689,594 1,739,705 1,050,111 39.6 604,700 1,582,983 38.2 Park/Recreation Administration 26,982 120,239 265,144 144,905 45.3 121,117 260,339 46.5 Recreation 22,210 121,309 249,316 128,007 48.7 127,972 247,593 51.7 Senior Citizen Center 6,192 41,207 86,622 45,415 47.6 41,554 86,779 47.9 Civic Arena 15,368 163,305 355,362 192,057 46.0 189,817 338,878 56.0 Park Department 90,195 397,975 926,369 528,394 43.0 419,511 904,484 46.4 Recreation Building 19,344 114,873 237,367 122,494 48.4 107,811 225,236 47.9 Events Center 16,774 125,198 263,142 137,944 47.6 128,065 253,808 50.5 Evergreen Building 2,151 12,878 27,250 14,372 47.3 13,605 26,650 51.0 Library 3,206 108,534 223,460 114,926 48.6 110,541 216,091 51.2 Waterpark 47,809 61,293 388,840 327,547 15.8 85,637 398,741 21.5 Cemetery 8,066 59,212 143,159 83,947 41.4 51,767 141,517 36.6 Airport 15,785 68,856 120,670 51,814 57.1 58,140 113,640 51.2 Unallocated General Expense 56,004 225,916 936,792 710,876 24.1 599,862 1,271,040 47.2 TOTAL EXPENDITURES 1,030,361 5,629,774 13,324,793 7,695,019 42.3 5,903,211 13,260,091 44.5 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JUNE YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 624,281 2,967,477 6,357,000 3,389,523 46.7 2,932,690 6,245,000 47.0 Miscellaneous Revenues 58 1,399 3,000 1,601 46.6 1,147 4,000 28.7 TOTAL REVENUES 624,339 2,968,876 6,360,000 3,391,124 46.7 2,933,837 6,249,000 46.9 Cost of Sales 485,325 2,288,430 4,890,710 2,602,280 46.8 2,241,972 4,771,290 47.0 Wages & Benefits 51,706 303,746 698,094 394,348 43.5 300,883 671,021 44.8 Supplies 1,501 10,430 25,050 14,620 41.6 7,591 27,750 27.4 Services & Charges 8,530 62,941 143,675 80,734 43.8 58,193 145,800 39.9 Miscellaneous Expenses 65 266 5,350 5,084 5.0 - 5,850 - Transfers -Out - - 500,000 500,000 - - 500,000 - CapitalOutlay 9,698 15,000 5,302 64.7 31,777 25,000 127.1 Depreciation Expense - 82,500 82,500 - - 85,000 - Debt Service - - 128,243 128,243 - - 128,045 - TOTAL EXPENDITURES 547,127 2,675,511 6,488,622 3,813,111 41.2 2,640,416 6,359,756 41.5 NET REVENUE 77,212 293,365 (128,622) (421,987) 293,421 (110,756) Year to Date Sales June Sales Comments 2019 2018 Change 2019 2018 Change Liquor Sales Revenue: Liquor 1,018,568 991,469 2.7% 198,093 199,471 -0.7% Beer 1,452,962 1,436,647 1.1% 338,889 325,464 4.1% Wine 431,566 440,448 -2.0% 69,658 71,433 -2.5% Other 64,381 64,126 0.4% 17,642 17,215 2.5% Total Sales 2,967,477 2,932,690 1.2% 624,281 613,581 1.7% Customer Count 117,219 118,735 -1.3% 23,216 23,339 -0.5% Average Sale per Customer $ 25.32 $ 24.70 2.5% $ 26.89 $ 26.29 2.3% Gross Margin on Sales 22.9% 23.6% 22.3% 23.5% Labor to Sales Ratio 10.2% 10.3% 8.3% 8.3% Year-to-date sales are up 1.2% while customer count is down 1.3%. June sales are up 1.7% while the customer count is down 0.5%. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 ACTUALS JUNE YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 145,050 791,035 1,780,000 988,965 44.4 804,984 1,880,000 42.8 63,891 278,844 543,500 264,656 51.3 314,196 516,750 60.8 65,633 286,967 665,000 378,033 43.2 275,642 640,000 43.1 2,224 42,505 53,000 10,495 80.2 41,160 55,000 74.8 6,349 37,792 69,500 31,708 54.4 22,220 104,500 21.3 283,147 1,437,142 3,111,000 1,673,858 46.2 1,458,202 3,196,250 45.6 39,581 234,395 519,888 285,493 45.1 224,660 478,638 46.9 11,948 77,222 137,250 60,028 56.3 51,319 132,300 38.8 47,206 190,718 522,950 332,232 36.5 180,190 535,960 33.6 150 599 15,000 14,401 4.0 7,676 14,700 52.2 - - 60,000 60,000 - - 60,000 - 24,671 24,671 300,000 275,329 8.2 142,078 350,000 40.6 - - 1,100,000 1,100,000 - - 1,100,000 - 202,482 1,485,523 1,283,041 13.6 200,680 1,485,627 13.5 TOTAL EXPENDITURES 123,555 730,087 4,140,611 3,410,524 17.6 806,603 4,157,225 19.4 NET of REVENUES & EXPENDITURES 159,592 707,056 (1,029,611) (1,736,667) 651,599 (960,975) Year to Date Water Sales Comments 2019 2018 Change Water Sales Revenue: Residential 508,812 529,675 -3.9% Commercial 154,333 159,646 -3.3% Industrial 127,890 115,662 10.6% Water Sales 791,035 804,984 -1.7% Base Charge 213,330 212,041 0.6% WAC Charge 30,415 64,022 -52.5% Other 35,099 38,133 -8.0% Other Sales 278,844 314,196 -11.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 Sewer Fund Sales Sales - Other Local Sales Tax Intergovernmental Revenue Licenses & Permits Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2019 ACTUALS JUNE YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 232,054 1,429,106 2,700,000 1,270,894 52.9 1,305,542 2,920,000 44.7 55,997 232,885 468,000 235,115 49.8 276,366 410,000 67.4 65,633 286,967 665,000 378,033 43.2 275,642 640,000 43.1 - 6,500 6,500 - 100.0 5,100 6,500 78.5 500 3,200 7,500 4,300 42.7 4,110 3,500 117.4 10,092 61,112 120,000 58,888 50.9 30,792 140,000 22.0 364,277 2,019,770 3,967,000 1,947,230 50.9 1,897,552 4,120,000 46.1 54,316 316,848 691,874 375,026 45.8 295,765 678,838 43.6 20,111 95,347 210,700 115,353 45.3 92,486 219,700 42.1 58,360 361,657 803,000 441,343 45.0 375,644 800,830 46.9 330 20,423 36,500 16,077 56.0 26,848 32,500 82.6 - - 60,000 60,000 - - 60,000 - 30,998 625,000 594,002 5.0 228,616 650,000 35.2 - 1,250,000 1,250,000 - - 1,450,000 - - 406,082 1,403,676 997,594 28.9 450,137 1,458,251 30.9 133,117 1,231,355 5,080,750 3,849,395 24.2 1,469,495 5,350,119 27.5 231,160 788,415 (1,113,750) (1,902,165) 428,057 (1,230,119) Year to Date Sewer Sales Comments 2019 2018 Change Sewer Sales Revenue: Residential 788,116 767,364 2.7% Commercial 224,641 226,237 -0.7% Industrial - Flow 270,823 225,441 20.1 % Industrial - Violation Surcharges 145,525 86,500 68.2% Sewer Sales 1,429,106 1,305,542 9.5% Base Charge 185,232 184,074 0.6% SAC Charge 39,974 84,134 -52.5% Other 7,679 8,158 -5.9% Other Sales 232,885 276,366 -15.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JUNE YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 99,602 588,235 1,160,000 571,765 50.7 575,918 1,154,000 49.9 Sales - Other 4,088 23,681 45,600 21,919 51.9 22,924 43,550 52.6 Intergovernmental Revenue - 2,592 12,500 9,908 20.7 - 12,500 - Miscellaneous Revenues 2,059 12,885 22,000 9,115 58.6 6,866 12,500 54.9 TOTAL REVENUES 105,749 627,394 1,240,100 612,706 50.6 605,709 1,222,550 49.5 Wages & Benefits 15,284 81,184 190,965 109,781 42.5 81,356 187,401 43.4 Supplies 10,105 26,776 62,050 35,274 43.2 33,017 58,400 56.5 Services & Charges 64,057 328,083 761,600 433,517 43.1 307,585 736,190 41.8 Miscellaneous Expenses - 840 1,500 660 56.0 684 6,500 10.5 Transfers -Out - 55,000 55,000 - - 55,000 - CapitalOutlay 61,141 221,500 160,359 27.6 85,000 Depreciation Expense - - 146,000 146,000 - - 144,000 - TOTAL EXPENDITURES 89,446 498,023 1,438,615 940,592 34.6 422,642 1,272,491 33.2 NET of REVENUES & EXPENDITURES 16,303 129,370 (198,515) (327,885) 183,066 (49,941) Comaost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 ACTUALS JUNE YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 255,206 1,862,712 2,378,175 515,463 78.3 1,902,342 2,003,975 94.9 60 13,834 91,245 77,411 15.2 2,727 82,500 3.3 4,671 59,005 35,000 (24,005) 168.6 28,143 26,400 106.6 259,938 1,935,550 2,504,420 568,870 77.3 1,933,212 2,112,875 91.5 151,922 1,195,728 1,633,505 437,777 73.2 1,257,781 1,316,600 95.5 (43,044) (314,300) (709,585) (395,285) 44.3 (311,717) (494,200) 63.1 58,608 321,182 704,078 382,896 45.6 289,378 610,345 47.4 11,044 55,424 114,825 59,402 48.3 38,464 65,300 58.9 14,283 110,309 308,940 198,631 35.7 88,393 243,440 36.3 332 3,949 11,500 7,551 34.3 3,059 11,500 26.6 - - 110,000 110,000 - - 110,000 - 12,996 80,000 67,005 16.2 54,598 139,227 39.2 - 220,000 220,000 - - 207,000 - 70,947 158,939 87,992 44.6 (3,763) 87,833 (4.3) TOTAL EXPENDITURES 193,145 1,456,233 2,632,202 1,175,969 55.3 1,416,193 2,297,045 61.7 NET of REVENUES & EXPENDITURES 66,793 479,316 (127,782) (607,098) 517,019 (184,170) Year to Date Sales Comments 2019 2018 Change Compost Sales Bagged 1,518,158 1,603,500 -5.3% Bulk 180,669 139,995 29.1 % Other (Freight) 163,885 158,846 3.2% Total Sales 1,862,712 1,902,342 -2.1% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JUNE 30, 2019 2019 ACTUALS JUNE YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 78,465 469,402 937,000 467,598 50.1 455,442 904,600 50.3 Sales - Other 346 2,095 3,500 1,405 59.8 1,688 3,000 56.3 Licenses & Permits 1,375 2,810 4,500 1,690 62.4 1,815 4,000 45.4 Charges for Services - - - - - - - - Miscellaneous Revenues 1,977 30,480 22,300 (8,180) 136.7 7,906 13,750 57.5 Capital Contributions - - - - - - - - TOTAL REVENUES 82,163 504,786 967,300 462,514 52.2 466,850 925,350 50.5 Wages & Benefits 17,916 107,648 248,348 140,700 43.3 84,900 276,489 30.7 Supplies 2,494 20,763 32,000 11,237 64.9 4,992 38,800 12.9 Services & Charges 10,982 36,003 173,300 137,297 20.8 33,412 165,600 20.2 Miscellaneous Expenses - 18,603 10,500 (8,103) 177.2 7,315 11,250 65.0 Transfers -Out - - - - - - 125,000 - CapitalOutlay 107,138 335,807 340,000 4,193 98.8 200,000 Depreciation Expense - - 195,000 195,000 - - 157,000 - Debt Service 475 146,879 231,777 84,898 93.5 150,683 154,750 70.2 TOTAL EXPENDITURES 139,006 665,703 1,230,925 565,223 54.1 281,301 1,128,889 24.9 NET of REVENUES & EXPENDITURES (56,843) (160,916) (263,625) (102,709) 185,549 (203,539) Oppenheimer & Co. Inc. PPEN IME Broad Street HOUSEHOLD New York, NY 10004 (212) 668-8000 SUMMARY (2 Transacts Business on All Principal Exchanges SIK For the Period Ending: 06/30/19 Financial Advisor SULLIVAN/SULLIVAN - X2J Internet Address: www.opco.com 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 (800)258-3387 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 I Cash, Money Funds Priced Total Asset 1 Direct Adjusted Previous Month Statement Account & Bank Deposits Securities . Value Investments (1) Asset Value 1z1 ' Adj Asset Value Enclosed 13 D25-5020051 CITY OF HUTCHUQSONMN HOSPITAL $0.05 $3,076,416.97 $3,076,417.02 $0.00 $3,076,417.02 $3,063,867.35 Yes 111 HASSAN ST SE J25-5019707 CITY OF HUTCHUQSONMUQNESOTA 1,061.21 34,439,910.32 34,440,971.53 0.00 34,440,971.53 29,830,845.15 Yes 111 HASSAN ST SE Totals $1,061.26 $37,516,327.29 $37,517,388.55 $0.00 $37,517,388.55 $32,894,712.50 (1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values. (2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments". (3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account are displayed for informational purposes. This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer & Co. Inc. account statements. Oppenheimer & Co. Inc. Broad PPEN IME 85wYorsNY STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Government Agency Bonds- 7.25% Municipal Bonds - 11.40 k Mutual Funds - 44.93 k Certificates of Deposit - 36.42 k Portfolio Summary This Previous Estimated Period Period Annual Income 06/30/19 05/31/19 Mutual Funds $15,472,453.07 $11,415,197.44 $357,785.00 GovemmentAgency Bonds 2,500,410.00 2,499,240.00 51,000.00 Municipal Bonds 3,928,299.20 3,915,209.90 90,668.40 Certificates of Deposit 12,538,748.05 11,996,927.09 304,228.50 Cash Account Balance 1,061.21 4,270.72 Total Asset Value $34,440,971.53 $29,830,845.15 $803,681.90 Net Value of Accrued Interest $83,473.51 $70,762.44 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary —,Mq"' Opening Cash Balance $4,270.72 Net Buy and Sell Transactions A,523,106.76 Net Funds Deposited or Withdrawn 4,500,000.00 Net Miscellaneous Credits/Debits -24,148.87 Net Income Activity 44,046.12 Closina Cash Balance $1.061.21 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 06/01/19 - 06/30/19 Last Statement: 05/31/19 Page 1 of 13 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Corporate Accrued Int Received $0.00 $21.48 Corporate Interest 19,897.25 124,219.06 Municipal Interest 0.00 65,100.20 Government Interest 0.00 29,250.00 Dividends 24,148.87 135,753.66 Total Reportable $44,046.12 $354,344.40 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 Oppenheimer & Co. Inc. Broad PPENI�IMEI 85wYorsNY STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Municipal Bonds - 11.38 Mutual Funds - 88.62 k Portfolio Summary This Previous Estimated Period Period Annual Income 06/30/19 05/31/19 Advantage Bank Deposits` $0.05 $0.02 $0.00 Mutual Funds 2,726,416.97 2,214,010.83 63,045.66 Municipal Bonds 350,000.00 849,856.50 6,468.00 Total Asset Value $3,076,417.02 $3,063,867.35 $69,513.66 Net Value of Accrued Interest $3,180.10 $10,835.00 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Ooenina Cash Balance $0.00 Net Buy and Sell Transactions -508,140.00 Net Miscellaneous Credits/Debits 495,733.86 Net Income Activity 12,406.17 Net Advantage Bank Deposit Activity -0.03 Closing Cash Balance $0.00 Account Number: D25-5020051 Tax ID Number: ON FILE For the Period: 06/01/19 - 06/30/19 Last Statement: 05/31/19 Page 1 of 6 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.03 $0.08 Municipal Interest 8,140.00 14,682.60 Government Interest 0.00 3,750.00 Dividends 4,266.14 39,164.88 Total Reportable $12,406.17 $57,597.56 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW CITY OF HUTCHINSON report as of 711119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $18,546,000.00 Current Face Value $18,546,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $439,428.90 Original Face Value $18,546,000.00 Coupon 2.37% Valid Positions 62 Current Face Value $18,546,000.00 Maturity 2.74 yrs Exceptions 1 Market Value $18,617,457.25 Effective Maturity 1.76 yrs Total Positions 63 Accrued Interest $81,920.81 Modified Duration 1.67 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $18,699,378.06 Yield to Maturity 2.45% Please see exception report for positions not included in reports. Yield to Worst 2.19% POSITIONS W/ MARKET PRICE Positions 62 of 62 Market Price 100.39 Priced Orig. Face Value $18,546,000.00 Rating Priced Current Face Value $18,546,000.00 a a a Priced Positions 62 of 62 Priced Market Principal $18,617,457.25 Average Coupon 2.37% Average Price 100.39 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 45 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 711119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $18,546,000 Positions - 62 Accrued Interest - $81,921 Est Annual Income - $439,429 * Portfolio Average Avg Coupon Rate - 2.369% Avg Maturity - 2.7yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $18,546,000 Agency 4 $2,500.0 13.5% 62 of 62 Asset Backed - - - $81,921 CD 51 $12,486.0 67.3% $439,429 CEF - - - CMO Corp - - 2.369% Muni 7 $3,560.0 19.2% 2.7yrs Pass Thru - - - Preferred Treas - - Total 62 $18,546.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA is AAA 6 $3,500.0 18.9% AA 4 $2,000.0 10.8% m > AA u yy A 1 $560.0 3.0% m BAA - - - A 3 0 Below BAA - - - v BAA O1 NR 51 $12,486.0 67.3% m c Below Total 62 $18,546.0 100.0% BAA v a NR 0 10 20 30 40 s0 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value - weighted. Please see the last page of this report for detail. Page 4 of 45 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 711119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $1,717.0 9.3% 2033 - 2020 $3,265.0 17.6% 2034 - - 2021 $3,205.0 17.3% 2035 - - 2022 $4,709.0 25.4% 2036 - - 2023 $2,450.0 13.2% 2037 - - 2024 $2,960.0 16.0% 2038 - - 2025 $240.0 1.3% 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 28 24 20 U 16 Q u. 12 0 8 4 0 MATURITY EXPOSURE 1 alp 1p01�10tl O,t90tb0,00,t60,V10,t60,t90a0010,�60090nb049040,!10�60�90b00p10pb Q2 Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar Am May Jun Jul Aug Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 CD $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $17,868 $23,663 Muni:Non AMT - - - - - - - - Muni:Subj AMT - - - - - - - - Muni:Taxable - $13,363 - $7,095 $21,643 - - $13,363 Seal Oct Nov Dec Total - $5,000 - - $51,000 $30,735 $16,435 $38,822 $24,592 $304,229 - $7,095 $21,643 - $84,200 Total $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $439,429 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 45 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 711119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $18,546,000 $18,546,000 Positions - 62 62 of 62 Market Value - $18,617,457 $18,617,457 Accrued Interest - $81,921 $81,921 Total Market Value - $18,699,378 $18,699,378 Est Annual Income - $439,429 $439,429 Portfolio Averages ** Coupon Rate - 2.369% 2.369% Maturity - 2.7yrs 2.7yrs Effective Maturity 1.8yrs 1.8yrs Modified Duration 1.7 1.7 Yield To Maturity - 2.45% 2.45% Yield To Worst - 2.19% 2.19% ** Market Price - 100.385 100.385 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 18.8% ❑ AA 10.8% ❑ A 3.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 67.3% Total: 100.0% R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE FCD � Agency 13.4% Asset Backed 0.0% CD 67.3% CEF 0.0% CMO 0.0% Corp 0.0% Muni '0.0% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Agency Muni Includes only positions with market price & calculations on report date. Market Value -weighted. SECURITY FEATURES 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 G9``av ocG 0i"0� �9+av Q9�0 tQOwo Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 45 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 711119 MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 �`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa• ,yo ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,p ,p 1p 001, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE s0 40 Y 30 i 20 10 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd��6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 2.74yrs Average: 1.76yrs Average: 1.67 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $1,722,671 9.2% $6,455,411 34.5% 00-01 $8,987,381 48.1% 2020 $3,264,935 17.5% $3,998,169 21.4% 01-02 $2,699,581 14.4% 2021 $3,226,409 17.3% $1,729,394 9.2% 02-03 $2,742,985 14.7% 2022 $4,740,278 25.3% $3,245,910 17.4% 03-04 $2,252,275 12.0% 2023 $2'491,439 13.3% $1,752,602 9.4% 04-05 $2,017,156 10.8% 2024 $3,012,266 16.1% $1,517,892 8.1% 05-06 - 2025 $241,379 1.3% - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 45 PPENHEIMFR PORTFOLIO CASH FLOW CITY OF HUTCHINSON report as or urira ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar ADr May Jun Jul Aug Seal Oct Nov Dec Total %Tot Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 - $5,000 - - $51,000 11.6% CD $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $304,229 69.2% Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable - $13,363 - $7,095 $21,643 - - $13,363 - $7,095 $21,643 - $84,200 19.2% Total $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $439,429 Fed Taxable $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $33,368 $42,025 $30,735 $28,531 $60,464 $24,592 $439,429 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 17- $O Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable Please see the last page of this report for detail. Page 38 of 45 (_jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON report as of 711119 Page 1 of 3 A Type St Qty Cpn Maturity y S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls RIVERSIDE CALIF CMNTY COLLEGEDIST Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.69% 0.08 $101.50 1.657 $507,485 100.00 $4,951 TAXABLE -Material Events 76886PFA6 0.00 05/09/17 2.284 $500,260 $500,015 ($245) AMERICAN EXPRESS FSB CD 247 2.150 11/13/19 NR NR 1.33% 0.36 $100.00 2.150 $247,000 100.00 $742 Conditional Puts - Death of holder - Restrict 02587CCR9 0.00 05/09/17 2.157 $247,000 $246,988 ($12) CIT BK SALT LAKE CITY UTAH CD 240 2.100 11/13/19 NR NR 1.29% 0.36 $100.00 2.100 $240,000 99.98 $704 Conditional Puts - Death of holder - Restrict 17284C3N2 0.00 05/09/17 2.160 $240,000 $239,942 ($58) BMW BANK OF NORTH AMERICA - UT CD 245 1.550 12/16/19 NR NR 1.31% 0.45 $100.00 1.550 $245,000 99.73 $198 Conditional Puts - Death of holder - Restrict 05580AFT6 0.00 05/09/17 2.143 $245,000 $244,343 ($657) TBK BK SSB DALLAS TEX CD 245 1.600 12/16/19 NR NR 1.31% 0.45 $100.00 1.596 $245,000 99.76 $204 Callable 09/19@100 - Conditional Puts - Dea 87219RBC7 0.00 05/09/17 2.140 $244,993 $244,402 ($591) BARCLAYS BANK DELAWARE CD 240 2.050 12/17/19 NR NR 1.29% 0.45 $100.00 2.049 $240,000 99.99 $216 Conditional Puts - Death of holder 06740KJC2 0.00 05/09/17 2.079 $239,992 $239,966 ($26) SALLIE MAE BK SLT LAKE CITY UT CD 245 1.750 03/09/20 NR NR 1.31% 0.68 $100.00 1.749 $245,000 99.71 $1,374 Conditional Puts - Death of holder - Restrict 795450ZT5 0.01 05/09/17 2.178 $244,982 $244,285 ($697) CONNECTICUT ST GO BDS Muni -Taxable CT 560 2.534 04/15/20 Al A 3.01% 0.77 $100.92 2.140 $565,124 100.23 $3,075 TAXABLE -Material Events 20772JEK4 0.01 11/21/17 2.231 $561,691 $561,299 ($392) MASSACH USETTS ST GO BDS Muni -Taxable MA 500 2.090 05/01/20 Aa1 AA 2.68% 0.81 $100.00 2.090 $499,995 99.87 $1,800 TAXABLE -Material Events 57582P2T6 0.01 05/09/17 2.247 $499,995 $499,355 ($640) MB FINL BK NA CHIC. IL CD 245 1.300 05/11/20 NR NR 1.31% 0.85 $100.00 1.300 $245,000 99.47 $192 Conditional Puts - Death of holder - Restrict 55266CRK4 0.01 05/09/17 1.927 $245,000 $243,694 ($1,306) CENTENNIAL BK CONWAY ARK CD 245 1.300 05/20/20 NR NR 1.31% 0.87 $100.00 1.300 $245,000 99.41 $113 Conditional Puts - Death of holder 15135KBA8 0.01 05/09/17 1.977 $245,000 $243,550 ($1,450) THIRD FED SVGS & LN ASSN OF CD 245 1.900 09/15/20 NR NR 1.31% 1.18 $100.00 1.900 $245,000 99.66 $1,403 Conditional Puts - Death of holder - Restrict 88413QBQO 0.02 09/15/17 2.183 $245,000 $244,172 ($828) CAPITAL ONE, NATIONAL ASSOCIATION CD 245 1.400 09/21/20 NR NR 1.30% 1.20 $100.00 1.400 $245,000 98.88 $977 Conditional Puts - Death of holder 14042RCA7 0.02 05/09/17 2.331 $245,000 $242,261 ($2,739) WEBBANK CD 245 2.000 09/28/20 NR NR 1.31% 1.22 $100.00 2.000 $245,000 99.78 $67 Callable 07/19@100 - Conditional Puts - Dea 947547JR7 0.02 09/28/17 2.181 $245,000 $244,456 ($544) WEX BK MIDVALE UTAH CD 245 2.000 10/19/20 NR NR 1.31% 1.27 $100.00 2.000 $245,000 99.76 $1,020 Conditional Puts - Death of holder - Restrict 92937CGB8 0.02 10/18/17 2.185 $245,000 $244,417 ($583) FIRST BUSINESS BK MADISON WIS CD 245 1.400 11/13/20 NR NR 1.30% 1.34 $100.00 1.400 $245,000 98.94 $479 Conditional Puts - Death of holder 31938QR89 0.03 05/09/17 2.194 $245,000 $242,391 ($2,609) CAPITAL ONE BK USA NATL ASSN CD 245 2.050 12/29/20 NR NR 1.31% 1.46 $100.00 2.049 $245,000 99.80 $55 Conditional Puts - Death of holder 14042OS43 0.03 05/09/17 2.189 $244,996 $244,500 ($496) MORGAN STANLEY BANK NA CD 245 2.500 02/01/21 NR NR 1.32% 1.53 $100.00 2.500 $245,000 100.48 $2,551 Conditional Puts - Death of holder 61747MJ36 0.03 02/01/18 2.189 $245,000 $246,176 $1,176 CITIBANK NATIONAL ASSOCIATION CD 245 2.700 03/29/21 NR NR 1.33% 1.68 $100.00 2.700 $245,000 100.86 $1,740 Conditional Puts - Death of holder - Restrict 17312QH77 0.04 03/29/18 2.190 $245,000 $247,114 $2,114 COMMUNITY BK PASADENA CALIF CD 245 1.550 06/15/21 NR NR 1.30% 1.92 $100.00 1.550 $245,000 98.84 $187 Conditional Puts - Death of holder - Restrict 203507BA5 0.04 05/09/17 2.155 $245,000 $242,165 ($2,835) EAST BOSTON SVGS BK MA CD 245 1.500 06/23/21 NR NR 1.30% 1.93 $100.00 1.500 $245,000 98.64 $101 Conditional Puts - Death of holder 27113PBEO 0.05 05/09/17 2.209 $245,000 $241,658 ($3,342) FEDERAL HOME LN MTG CORP 2%072621 Agency 500 2.000 07/26/21 Aaa AA+ 2.69% 0.07 $100.00 2.000 $500,000 100.01 $4, 333 Callable 07/19 100 3134GBYJ5 0.00 07/26/17 1.864 500 000 $500 040 $40 Please see the last page of this report for detail. Page 40 of 45 CITY OF HUTCHINSON POSITION DETAIL as of 0710112019 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls ALLY BK MIDVALE UTAH CD 245 2.950 08/02/21 NR NR 1.34% 1.99 $100.00 2.950 $245,000 101.51 $2,990 Conditional Puts - Death of holder 02007GEC3 0.05 08/02/18 2.204 $245,000 $248,700 $3,700 FIRST FINANCIAL NORTHWES CD 245 2.950 08/16/21 NR NR 1.32% 0.04 $100.00 2.950 $245,000 100.03 $337 Callable 07/19@100 - Conditional Puts - Dea 32022MBC1 0.00 08/16/18 2.048 $245,000 $245,078 $78 TOWNEBANK PORTSMOUTH VA CD 245 3.000 09/27/21 NR NR 1.34% 2.14 $100.00 3.000 $245,000 101.71 $1,994 Conditional Puts - Death of holder - Restrict 89214PCA5 0.06 09/26/18 2.212 $245,000 $249,185 $4,185 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 10/28/21 Aaa AA- 2.69% 0.07 $100.00 1.000 $500,000 100.02 $1,778 Callable 07/19@100 - Multi -Step Coupon 3134GASK1 0.00 05/09/17 1.661 $500,000 $500,120 $120 FOCUS BK CHARLESTON MO CD 245 2.100 11/24/21 NR NR 1.31% 2.32 $100.00 2.100 $245,000 99.70 $564 Conditional Puts - Death of holder 34415LAN1 0.07 11/24/17 2.227 $245,000 $244,270 ($730) MIZRAHI TEFAHOT BANK, LTD CD 245 2.000 11/30/21 NR NR 1.32% 0.41 $100.00 1.247 $245,000 99.95 $456 Callable 08/19@100 - Multi -Step Coupon - Co 606857Q78 0.00 05/09/17 2.126 $245,000 $244,873 ($127) STATE BK INDIA NEW YORK N Y CD 247 2.350 01/26/22 NR NR 1.33% 2.45 $100.00 2.349 $247,000 100.28 $2,513 Conditional Puts - Death of holder - Restrict 8562845Z3 0.07 05/09/17 2.237 $247,028 $247,692 $664 GOLDMAN SACHS BK USA NY CD 247 2.300 03/08/22 NR NR 1.33% 2.57 $100.00 2.299 $247,000 100.15 $1,821 Conditional Puts - Death of holder 38148PGX9 0.08 05/09/17 2.243 $246,979 $247,358 $379 SYNCHRONY BANK CD 245 2.400 04/07/22 NR NR 1.32% 2.65 $100.00 2.400 $245,000 100.40 $1,402 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.09 05/09/17 2.247 $245,000 $245,990 $990 MARYSVILLE MICH PUB SCHS DIST GO U Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.71% 2.72 $98.85 2.565 $494,230 100.76 $1,995 TAXABLE -Material Events 574446GV6 0.09 05/09/17 2.038 $494,230 $503,805 $9,575 NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.65% 2.74 $99.43 1.771 $497,125 98.83 $1,421 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.09 05/09/17 2.079 $497,125 $494,135 ($2,990) JP MORGAN CHASE BANK NA CD 245 1.500 05/31/22 NR NR 1.31% 0.90 $100.00 1.243 $245,000 99.71 $332 Callable 11/19@100 - Multi -Step Coupon - Co 48125Y21_7 0.01 05/09/17 1.817 $245,000 $244,297 ($703) CFBANK FAIRLAWN OHIO CD 245 3.250 07/19/22 NR NR 1.35% 2.90 $100.00 3.250 $245,000 102.87 $305 Conditional Puts - Death of holder - Restrict 15721 UCT4 0.09 12/19/18 2.275 $245,000 $252,024 $7,024 FEDERAL HOME LN MTG CORP 072722 Agency 1,000 2.100 07/27/22 Aaa AA+ 5.37% 0.07 $100.00 2.100 $1,000,000 100.02 $9,042 Callable 07/19@100 - Multi -Step Coupon 3134GBYN6 0.00 07/27/17 1.824 $1,000,000 $1,000,180 $180 AMERICAN EXPRESS CENTURIAN BK CTF CD 245 2.350 08/08/22 NR NR 1.31% 2.94 $100.00 2.350 $245,000 99.68 $2,287 Conditional Puts - Death of holder - Restrict 02587DV47 0.10 08/08/17 2.456 $245,000 $244,226 ($774) FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 08/22/22 Aaa 2.69% 0.14 $100.00 2.000 $500,000 100.01 $3,611 Callable 08/19@100 - Multi -Step Coupon 3134GBB27 0.00 08/22/17 1.885 $500,000 $500,070 $70 ALLEGIANCE BK TEX HOUSTON CD 245 2.200 11/03/22 NR NR 1.31% 3.21 $100.00 2.200 $245,000 99.48 $0 Conditional Puts - Death of holder - Restrict 01748DAY2 0.11 11/03/17 2.363 $245,000 $243,716 ($1,284) DISCOVER BK CD 245 2.450 11/18/22 NR NR 1.32% 3.22 $100.00 2.450 $245,000 100.24 $756 Conditional Puts - Death of holder 254672WU8 0.12 05/09/17 2.374 $245,000 $245,595 $595 WELLS FARGO BK N A SD CD 245 2.250 11/23/22 NR NR 1.32% 0.14 $100.00 1.650 $245,000 100.04 $619 Callable 08/19@100 - Multi -Step Coupon - Co 94986TWE3 0.00 05/09/17 1.994 $245,000 $245,086 $86 BMO HARRIS BK NATL ASSN CHICAG CD 245 3.000 02/15/23 NR NR 1.32% 0.12 $100.00 3.000 $245,000 100.08 $987 Callable 08/19@100- Conditional Puts -Dea 05581WL45 0.00 02/15/19 2.327 $245,000 $245,191 $191 MEDALLION BK UTAH CD 245 2.850 03/06/23 NR NR 1.33% 3.48 $100.00 2.850 $245,000 101.37 $536 Conditional Puts - Death of holder - Restrict 58404DDMO 0.13 03/05/19 2.459 $245,000 $248,366 $3,366 CATHAY BK LOS ANGEL CALIF CD 245 3.150 06/08/23 NR NR 1.35% 3.68 $100.00 3.150 $245,000 102.30 $529 Conditional Puts - Death of holder - Restrict 149159MQ5 0.16 06/08/18 2.531 $245,000 $250,637 $5,637 STATE BANK OF LISMORE LISMORE MN CD 245 3.100 06/27/23 NR NR 1.34% 3.75 $100.00 3.100 $245,000 102.09 $125 Conditional Puts - Death of holder 856425AR4 0.15 06/27/18 2.548 $245,000 $250,123 $5 123 Please see the last page of this report for detail. Page 41 of 45 CITY OF HUTCHINSON POSITION DETAIL as of 0710112019 Page 3 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls INDUSTRIAL & COML BK CHINA USA CD 245 3.300 06/30/23 NR NR 1.35% 3.74 $100.00 3.300 $245,000 102.85 $66 Conditional Puts - Death of holder - Restrict 45581EAX9 0.15 08/30/18 2.549 $245,000 $251,985 $6,985 MIDWEST INDPT BK MO CD 245 3.150 09/18/23 NR NR 1.35% 3.94 $100.00 3.150 $245,000 102.30 $338 Conditional Puts - Death of holder 59833LAF9 0.17 09/17/18 2.574 $245,000 $250,633 $5,633 MORGAN STANLEY PVT BK PURCHASE CD 245 3.550 11/08/23 NR NR 1.36% 4.00 $100.00 3.550 $245,000 103.65 $1,334 Conditional Puts - Death of holder 61760ARSO 0.19 11/08/18 2.656 $245,000 $253,933 $8,933 CELTIC BK SALT LAKE CITY UTAH CD 245 3.500 11/30/23 NR NR 1.32% 0.07 $100.00 3.500 $245,000 100.11 $70 Callable 07/19@100 - Conditional Puts - Dea 15118RQF7 0.00 11/30/18 2.037 $245,000 $245,265 $265 MERRICK BK SOUTH JORDAN UTAH CD 245 3.600 12/07/23 NR NR 1.33% 0.42 $100.00 3.600 $245,000 100.69 $628 Callable 12/19@100 - Conditional Puts - Dea 59013J5R6 0.00 12/07/18 1.983 $245,000 $246,695 $1,695 LIVE OAK BANKING COMPANY WILMINGT CD 245 2.500 12/13/23 NR NR 1.31% 4.20 $100.00 2.500 $245,000 99.58 $34 Conditional Puts - Death of holder 538036CZ5 0.19 12/13/17 2.601 $245,000 $243,964 ($1,036) BANK HAPOALIM B M NEW YORK CD 245 3.200 01/23/24 NR NR 1.35% 4.17 $100.00 3.200 $245,000 102.51 $3,458 Conditional Puts - Death of holder - Restrict 06251AV80 0.20 01/23/19 2.612 $245,000 $251,154 $6,154 FIRST NATIONAL BANK/DAMA CD 245 3.250 02/14/24 NR NR 1.33% 0.61 $100.00 3.250 $245,000 100.74 $414 Callable 02/20@100 - Conditional Puts - Dea 32117BCS5 0.00 02/14/19 2.048 $245,000 $246,811 $1,811 COMENITY CAP BK UTAH CD 245 3.100 02/15/24 NR NR 1.34% 4.30 $100.00 3.100 $245,000 102.09 $375 Conditional Puts - Death of holder - Restrict 20033AP91 0.20 02/15/19 2.619 $245,000 $250,123 $5,123 UBS BK USA SALT LAKE CITY UT CD 245 2.900 04/03/24 NR NR 1.33% 4.44 $100.00 2.900 $245,000 101.19 $0 Conditional Puts - Death of holder 90348JJQ4 0.21 04/03/19 2.634 $245,000 $247,913 $2,913 SILVERGATE BK LA JOLLA CALIF CD 245 2.950 04/08/24 NR NR 1.32% 0.26 $100.00 2.950 $245,000 100.24 $495 Callable 10/19@100 - Conditional Puts - Dea 828373FL9 0.00 04/08/19 2.062 $245,000 $245,576 $576 SEATTLE BK WASH CD 245 2.700 05/30/24 NR NR 1.32% 0.41 $100.00 2.700 $245,000 100.23 $616 Callable 11/19@100 - Conditional Puts - Dea 81258PJM6 0.00 05/30/19 2.130 $245,000 $245,564 $564 CRESCOM BK MYRTLE BEACH S C CD 245 2.650 06/06/24 NR NR 1.32% 4.60 $100.00 2.650 $245,000 100.00 $480 Callable 09/19@100 - Conditional Puts - Dea 225862EC1 0.23 06/06/19 2.650 $245,000 $244,995 ($5) JONESBORO STATE BANK CD 245 2.700 06/07/24 NR NR 1.32% 0.42 $100.00 2.700 $245,000 100.23 $471 Callable 12/19@100 - Conditional Puts - Dea 4804OPESO 0.00 06/07/19 2.167 $245,000 $245,559 $559 COMMERCE CALIF CMNTY DEV COMMN S Muni -Taxable CA 500 3.000 08/01/24 AA 2.76% 4.64 $105.32 2.200 $526,595 102.61 $6,333 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.25 05/09/17 2.450 $519,110 $513,060 ($6,050) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.72% 3.16 $97.35 2.998 $486,750 101.33 $2,239 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.12 05/09/17 2.184 $486,750 $506,630 $19,880 HSBC BANK USA, NATIONAL ASSOCIATIO CD 240 2.250 03/11/25 NR NR 1.29% 0.68 $100.00 2.249 $240,000 99.87 $1,687 Callable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.01 05/09/17 2.433 $240,000 $239,693 ($307) Please see the last page of this report for detail. Page 42 of 45 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 18, 2019 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The June 18, 2019 Planning Commission meeting was called to order by Vice Chair Wick at 5:30 p.m. Members in bold were present Vice Chair Wick, Commissioner Lofdahl, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE A. John Lofdahl 4. ELECTION OF OFFICERS Brad Wick was nominated and voted in for the position of Chair John Lofdahl was nominated and voted in for the position of Vice Chair 5. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED APRIL 16, 2019. Motion by Commissioner Hantge. Second by Commissioner Garberg. Motion approved. Motion to Approve — Motion to Reject 6. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A USED CAR SALES AND AUTOMOTIVE REPAIR SHOP LOCATED AT 1130 HWY 7 E. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. There was discussion on the paved area on the lot and that part of the property is in City limits and part is out. Staff does not feel it necessary to have all the property converted to an improved surface, only the sales and parking areas. Minutes Hutchinson Planning Commission June 18, 2019 Page 2 Motion by Commissioner Lofdahl, second by Commissioner Hantge to close hearing at 5:46 p.m. Motion by Commissioner Garberg to approve with 3 staff recommendations. Second by Commissioner Sebesta. Motion approved. Item will be on City Council consent agenda on 06/25/2019. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF A FINAL PLAT FOR CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Sebesta, second by Commissioner Lofdahl to close hearing at 5:50 p.m. Motion by Commissioner Sebesta to approve with 2 staff recommendations. Second by Commissioner Hantge. Motion approved. Item will be on City Council consent agenda on 06/25/2019. Motion to close hearing— Motion to approve with staff recommendations — Motion to reject 7. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN APPROVAL FOR ADDITION TO EXISTING BUILDING LOCATED AT 1145 5TU AVE SE Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Andy Larson (Larson Building) — answered questions regarding the loading docks and traffic flow. There was discussion regarding the access points as to what is existing and which ones are entrance and exit only. There may be a need for signage and a gate for the exit only access on 5th Ave if it is kept. Steven T (Warrior Manufacturing) — spoke about the frequency of the different loading docks. The dock on the south side of the building will be used minimally (at the most 5 times/week) Motion by Commissioner Lofdahl to approve with 10 staff recommendations (amending recommendation number 5 to allow 3 access points and having the middle access point using signage, a gate, limiting the number of trucks to 10 per Minutes Hutchinson Planning Commission June 18, 2019 Page 3 week and be exit only). Second by Commissioner Hantge. Motion approved. Item will be on City Council agenda on 06/25/2019. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. DISCUSSION REGARDING SHORT TERM RENTAL UNITS Discussion regarding the need in our community. Questions asked if this is an issue in our community and if we have had complaints. There have not been any issues or complaints. VRBO and AIRBNB would require a rental license/certificate to comply with City Ordinance. 8. UNFINISHED BUSINESS 9. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — we are anticipating a July meeting. 10. ADJOURNMENT Motion by Commissioner Hantge, Second by Commissioner Lofdahl to adjourn at 6:36 p.m.