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cp07-09-19C Hutchinson City Center 1 11 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 9, 2019 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 9, 2019, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF 2018 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT DATED: July 3, 2019 POSTED: City Center Matthew Ja h-_ City Admgiistrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 9, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Maranatha House of Prayer (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of June 25, 2019 (b) Regular Meeting of June 25, 2019 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 7, 2019 (b) Consideration for Approval of Items for South Grade Road Corridor Improvements Project — Letting No. 2, Project No. 19-02 1. Resolution No. 15075 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15076 - Resolution for Hearing on Proposed Assessment (c) Consideration for Approval of Resolution No. 15077 — Resolution Rejecting Bid and Ordering Re -Advertisement for Bids — Letting No. 9, Project No. 19-10 (Water Treatment Plant Reverse Osmosis Membrane Elements Project (d) Appointment of Mark Lansink to Parks/Recreation/Community Education Board to August 2022 CITY COUNCIL AGENDA July 9, 2019 (e) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion oj the agenda is to provi e the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS SUMMARY REVIEW AND APPROVE/DENY 2018 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT 9. APPROVE/DENY DITCH AERATION PROJECT GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from May 29, 2019 b) Economic Development Authority Board Minutes from April 24 and May 21, 2019 �c) Tall Grass/Noxious Weed Report for May and June 2019 d) Liquor Hutch Quarterly Report MISCELLANEOUS 11. STAFF UPDATES 12. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JUNE 25, 2019, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS Call to Order Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Dolf Moon, Parks/Recreation/Community Education Director. DISCUSSION/REVIEW ITEMS 1. Review of Draft Parks Master Plan Dolf Moon, Parks/Recreation/Community Education Director, presented before the Council. Mr. Moon explained that this workshop is to review the final draft copy of the Parks Master Plan. Staff and the consultant would like Council's feedback on the final draft of the plan. Gabrielle Grinde, Hoisington Koegler Group, Inc., presented before the Council. Ms. Grinde explained that this project has been in the works for the past 10 months. Ms. Grinde reminded the Council that a public questionnaire was pushed out via social media and email blast this past May. There were 270 responses received. The top facilities recommendations were on the rec center expansion, aquatic opportunities and development of the Bernhagen property. Top operations recommendations were to continue school district partnership, evaluate and modify hours of aquatic center and evaluate recreation center trends. The top programming and marketing recommendations were trends in teen recreation, utilizing and expanding social media presence and expanding and adding family programs. Other general comments were also received. Two surveys were distributed to high school students and senior center members to obtain additional input beyond what was initially obtained online. Input from the teens noted that the four most used facilities were the aquatic center, trails, neighborhood parks and playgrounds. The most cited missing park or recreation facilities were trampoline park and softball fields. Input from the seniors noted that an indoor community center is more desired than any other new facility. The next most desired facilities include more paved trails and water quality improvements. Features desired in a potentially new Senior Center include flexible space/studio for exercise, meeting room, lounge area for gathering, computer lab/library, kitchen/dining area and outdoor space. Ms. Grinde reviewed the Plan itself and noted that the Draft Master Plan document is a comprehensive summary of the City's goals for parks and recreation over the next 10+ years. This document is intended to be a living document in that it may be edited and updated over time as projects are completed and the City changes and grows. Ms. Grinde explained that the Master Plan is organized into the following sections: Chapter 1 — Introduction & System Overview (Who We Are); Chapter 2 — Park System Inventory (Where We Are); Chapter 3 — Needs Assessment: Issues, Opportunities and Constraints (What's Missing); Chapter 4 — Vision Plan & System Recommendations (Where We Want to Go); Chapter 5 — Action Plan & Implementation Strategies (How We Will Get There). Council Member Cook noted that Rotary Park has several photos throughout Chapter 1 and he suggested including photos of other parks throughout the community. Council Member Cook noted making some additions to the Parks Classification Map on page 13. Discussion was held regarding splash pads and potential sites identified in the Plan. Council Member Cook suggested including sites downtown by the former Econo Foods and Shopko areas. Council Member Cook also suggested putting the Campground improvements into the short term capital projects (0-5 years) instead of the long term capital projects (6-10+ years). Funding sources were discussed, specifically finding out more about a tax levy. Council Member Cook had some suggestions on the phases identified on page 58 and placements of some of the items within each phase. Ms. Grinde reviewed the appendices to the Plan which include Appendix A: Peer Community Comparison & NRPA Metrics; Appendix B: Park Facility Maps; and Appendix C: Community Engagement Input Summary. Council Member Cook suggested including the number of paved miles of trails to Appendix A. Council Member Cook also noted that the city does have a community garden and that should be included under Facilities in Appendix A. General discussion was held regarding the aquatic center and the desire for indoor aquatic centers and splash pads. Ms. Grinde noted she and staff will incorporate suggested changes into the Plan and bring a final draft for consideration of adoption at a Council meeting in July. Motion by Czmowski, second by Christensen, to adjourn at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DUNE 25, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add an agenda item for the Council to consider approving a letter of support for the US Highway 212 Freight Mobility and Safety Project. This item will be added as 9.5. Motion by Christensen, second by Cook, to approve the agenda with the item added as noted. Motion carried unanimously. 2. INVOCATION — Living Water Fellowship (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Forcier congratulated Council Member Chad Czmowski as the Vice Commodore for the Hutchinson Jaycee Water Carnival. (a) Resolution No. 15066 — Resolution Accepting $30,000 Cash Donation from VFW Post 906 for baseball field and shelter improvements at VFW Park Pete Stoltenow, VFW Commander, presented a $30,000 check to City Administrator Matt Jaunich for improvements to VFW Park. Commander Stoltenow also noted that the alley that runs to the west of their building has maintenance issues and asked that city staff come look at it and possibly consider paving it. Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that the donation from VFW will pay for a new backstop, bench area for ballplayers and a canopied area for spectators. The Council was very appreciative of the donation. Motion by Sebesta, second by Czmowksi, to approve Resolution No. 15066. Motion carried unanimously. (b) Resolution No. 15072 - Resolution Accepting Donation of Property From Hutchinson Huskies Baseball Association (new home plate and pitcher's mound) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the CITY COUNCIL MINUTES June 25, 2019 Hutchinson Huskies Baseball Association has donated funds to replace home plate and the pitcher's mound at VMF Baseball field. Motion by Christensen, second by Cook, to approve Resolution No. and 15072. Motion carried unanimously. PUBLIC COMNWNTS (T is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of June 11, 2019 (b) Regular Meeting of June 11, 2019 Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 at VFW Post 906 on November 19, 2019 (b) Consideration for Approval of Pavement Repairs (c) Consideration for Approval of Change Order No. 1 — Letting No. 5, Project No. 18-05 (South Central Drainage Area Phase 1) (d) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at Historic Hutchinson Event at the Depot on August 20, 2019 (e) Consideration for Approval of Resolution No. 15070 — Final Plat for City of Hutchinson Street Right of Way Plat No. 14 with Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15071 - Conditional Use Permit for a Used Car Sales and Automotive Repair Shop Located at 1130 Hwy 7 East with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15073 - Site Plan for an Addition to Warrior Manufacturing, Located at 1145 5t' Avenue SE with Favorable Planning Commission Recommendation 2 CITY COUNCIL MINUTES June 25, 2019 (h) Consideration for Approval of the Purchase of Walking Floor Semi Trailers (i) Consideration for Approval of Resolution 15074 - Accepting Grant Disbursement of Funds 0) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Fair Association on August 14, 2019, and a Temporary Liquor License to McLeod County Fair Association from August 15 — 18, 2019 (k) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 8, 2019 (1) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 7 & 8, 2019 (in) Claims, Appropriations and Contract Payments Item 7(i) was pulled for separate discussion Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 7(i). Motion carried unanimously. 7(i) — Council Member Cook asked where this reimbursement will be going. Mr. Jaunich noted that most likely the funds will go into the capital improvements fund and the Council will designate a specific use for the funds at a later date. Motion by Cook, second by Czmowski, to approve Item 7(i). Motion carried unanimously PUBLIC HEARINGS — 6:00 P.M. 8. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson provided an annual update on the City's Storm Water Pollution Prevention Plan. A component of the program includes public education and outreach which includes web updates, brochure, sale of rain barrels, storm drain marking, Crow River cleanup, volunteer trash pick-up events, Arbor Day events and sipage/educational displays. Another component of the program is illicit discharge detection and elimination which includes stormwater system map updates, responding to complaints, stormwater inspection program, staff training and distribution of educational materials to the public. A third component of the program is construction site stormwater runoff control which includes performing site inspections on projects, stormwater design review incorporated into the development review process, and responding to complaints/input/reports of illicit discharges. Issues related to construction site stormwater runoff control include inlet protection missing, perimeter protection needing maintenance, site and/or stockpiles need stabilizing, dewatering sediment laden water without BMP and sediment tracking onto the street. A fourth component of the program is Post -Construction Stormwater Management. This includes updating stormwater system map with new stormwater treatment measures and staff is currently implementing operation and maintenance process for best management practices. The last component of the program is pollution prevention/good housekeeping which include conducting staff training, street sweeping program, leaf pickup program, stormwater system controls inspections and follow-up inspections and repairs to infrastructures in need of maintenance. Mr. Paulson spoke about items of interest for his area such as the South Fork Crow River TMDL is pending approval, upcoming pond cleanout projects, lake/river basin nutrient trading potential, ongoing MS4 activities, pond surveying and seeking/evaluating funding sources for basin sediment CITY COUNCIL MINUTES June 25, 2019 management options. Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve MS4 annual report. Motion carried unanimously. purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15069 — RESOLUTION COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $500,000 FOR A LAKES AND RIVER BASIN RESTORATION PROJECT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that at the last Council meeting it was requested to commit $500,000 of Community Improvement fund balance for a future Lakes and River Basin Restoration project. Motion by Czmowski, second by Christensen, to approve Resolution No. 15069. Motion carried unanimously. 9B.APPROVE/DENY LETTER OF SUPPORT FOR US HIGHWAY 212 FREIGHT MOBILITY AND SAFETY PROJECT Matt Jaunich explained this letter of support is for the US Highway 212 Freight Mobility and Safety Project for consideration of federal financial assistance under the Better Utilizing Investments to Leverage Development Transportation Discretionary Grants Program. This project expands 10 miles of US Hwy 212 in Carver County from a two-lane undivided rural highway to a four -lane divided expressway facility extending from Norwood Young America to the City of Carver and the City of Chaska. Council Member Cook explained that Carver County is working on getting a grant for infrastructure. This BUILD grant allows for additional funds for improvements to Hwy 212. Motion by Czmowski, second by Sebesta, to approve letter of support. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 21, 2019 c) Planning Commission Minutes from April 16, 2019 .19 CITY COUNCIL MINUTES June 25, 2019 NHSCELLANEOUS 11. STAFF UPDATES Kent Exner— Mr. Exner that final completion of 2018 projects has been done —Linden pond, Century Avenue, Northwoods/Spruce Street. He also noted that the 5t' Avenue roadway by 3M entrance/VMF entrance should be open this Friday. Bid openings on South Grade Road and WTP reverse osmosis membranes will be held July 3` TheTDK/Uponor roadway will begin the week of July 8t'. Mr. Exner also noted that the MnDOT has discovered that the TH 15/Main Street proj ect has bad petroleum -based soils and groundwater and options will need to be considered for pipework and the like which most likely will bring additional costs to the City for the project Matt Jaunich — Mr. Jaunich noted that no bids were received for rec center roof project. The feedback staff received from contractors was that the window of time to complete the proj ect was too short. Staff will relook at how to proceed and if/when to rebid the project. Council Member Cook suggested really looking at the facility plan and the Parks Master Plan to see what the best project would be. Perhaps look at the best fix to het through the next five years. Mr. Jaunich also noted that the citizen survey should be going out mid -end of July. 12. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski noted that the trail cracks were filled on South Grade Road in front of Middle School and it looks great and rides great. Mary Christensen — Council Member Christensen applauded the Hutchinson Jaycees on the outstanding Water Carnival held last week. Steve Cook — Council Member Cook provided an update on the pillar project. He explained that the artists have been selected for the trees and the side panels now the grant application has to be submitted. Gary Forcier — Mayor Forcier noted that Don DeMeyer has resigned from the PRCE Board and Mark Lansink has expressed interest in serving on the board. Mayor Forcier intends to appoint Mr. Lansink to the PRCE Board at the next meeting. Dave Sebesta — Council Member Sebesta noted that the eagle at Veterans' Memorial Park has been installed and it looks great. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:50 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association Department: Administration LICENSE SECTION Meeting Date: 7/9/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 7, 2019. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 7, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cyty 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 I`= (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application TZee O 1� Short Term Date(s) 1 - -Sri - �{ - - < <� Fee: $30.00 MonthlDaylYear -- MonthlDaylYear Or anization Information p4 -7/1 J 5(� r �:�� : � sscc«��r��r 3Z0-S97- -Z5 Warne Phone Number Address where regular meeting are held City State Zip Federal or State ID: Day and time of meetings? Z M D i"N4k PACIA qUaAee— Is this organization organized under the laws of the State of Minnesota? es ❑ no How long has the organization been in existence" How may members in the organization? 3Z- What is the purpose of the organization? ekxe t.t *4:- F# In whose custody will organization records be kept? 'L'e4K--; T ,nSIMI i� t r-e G 3z4J -S S J — Z-'OL Name Phone Number Z a s �'' �� m sc� Address City State Zip Duly Authorized Officer of the Organization Information 1�mry a r\l \11V- 3W --5-9-7 — -2—SU(o True Name Phone Number ZD sonihw, ►_5 bnwi 55-A50 Residence Ad ress City t [ State Zip Date of Birth: a 1 I 9 M Place of Birth: $nkn (YA\� Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yesno If yes, explain: City a/Hulchinson Applicalion for Gambling Devices License Page 1 of 3 under Minnesota Statute 3Z-0 5R7 — Trace Name Phone Number �039 -Fo tgr"n Son s .�o�-� ,r K INJ 5-53S-0 Residence Address City State Zip Date of Birth: Of ! O f 1 /Y Z Place of Birth: MonthJdaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes �a no If yes, explain: How long have you been a member of the organization? Frame Information Location 0 1 ame of location where game will be played Phone Number 20 5 Plv-e_ SStF-46fik-ln�jcn WIJ S535- Address of location where game will be played City StateQ zipD� Date(s) and/or day(s) gambling devices will be used: 1 ~ — r hrough r r ` CA — Hours of the day gambling devices will be used: From 1 } ' pM To + A Maximum number of player: Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ),(Yes l] no If yes, will a charge be made for such refreshments? ❑ yes W1110 ^-- r-ttt wit, � Gainc Information Location #2 �Jow Nance of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char a be made for such refreshments? ❑ yes ❑ no City Of ldutchinson Application for Gambling Devices License Page 3 of 3 11 Officers of the Orp-anization (ifnecessarv. list additional names on senaralesheet) in Name Residence Address City Gi56 S4wgy,s 0"Iul Name Title mN .5 S State zip Title Residence ddress City State Zip Dan V Name I T? 572- he -7 erxz �- 4k",t ,� Residence Address City Title mt�j s0?5b State zip Officers or Other Persons Paid for Services Information (if necersar-t,, list additional names on se )ararte sheet) Name Title Residence Address Clcv State Zip Name Title Residence Address City State zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ayes ❑ no � Authorized Officer 4es ❑ no Initial Initial 1 declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. X Signature of authorized officer x Signature ofgambling manager of organization Internal Use Date 4q Y F q Date City Council ❑ approved 0 denied Notes: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for South Grade Road Corridor Improvements Project (1-2/P19-02) Department: PW/Eng LICENSE SECTION Meeting Date: 7/9/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their July 23rd meeting. Construction bids were received on Wednesday, July 3rd. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the apparent low bid amount are attached. Please note that the estimated construction costs and potential funding options will be reviewed by the Resource Allocation Committee at their upcoming July meeting prior to the ultimate project award. Also, City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15075 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5123 LETTING NO. 2PROJECT NO. 19-02 WHEREAS, cost has been determined for the improvement of: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances, and the construction cost for such improvement is $2,202,620.11. With expenses incurred or to be incurred in the making of such improvement in the amount of $462,550.22, the total cost of the improvement is $2,665,170.33. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2,541,675.84, and the portion of the cost to be assessed against benefited property owners is declared to be $123,494.49. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum from November 1, 2019. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 9th day of July 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5123 LETTING NO. 2/PROJECT NO. 19-02 South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances $28.50 STREET COST/FFWOF MAIN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER 15T HEARING 05/14/2019 NUMBER OF YEARS 10 2ND HEARING 07/23/2019 INTEREST RATE: 6%plus or minus -to be determined BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-7771 z C CITY PID NO COUNTY PID NO PROPERTYADDRE55 OWNERNAME OWNER ADDRESS-1 OWNERADDRESS-2 LEGAL DESCRIPTION4 FF FF CREDIT TOTALFF TOTAL STREET ASSESSMENT OTHER TOTALACTIVE ASSESSMENT SA-5121 1 1. Hwy1 -11, ExepttM1e west 96.99hettM1ereof, Bock 1, 27.9600 $796.86 $0.00 $)%8fi 2 B&EW of 107.0300 $3,050.36 $0.00 $3,0-15 3 99 of Int0. Block 1, 40.0000 $1,140.00 $0.00 $1,140.00 4 IX rv•Nm'orE uzorXints, Blocks, Haana: 106.0400 $3,022.14 $0.00 $3,-- 5 c/onoy ran6 W 1/z or lnn s a 6 a N'I,sNoe E 1/i oelnt 6IX 156.0600 $4,44).)1 $0.00 $4A4).)1 6 115.02W $3,278.07 $0.00 $3,2)8.0) 115.02W $3,278.07 $0.00 $3,2)8.0) 8 ASM1Iey1Olin ' 115.0200 $3,278.07 $0.00 $3,2)8.0) 9 rri,w-6t6W rri,w-6t6W 115.02W $3,278.07 $0.00 $3,2)8.0) 10 eIX676.e9, Bock 2, 230.0000 %,555.00 $0.00 $fi,555.00 11 Bealry Co ntl tart 1.11 IXE392 of rv17, ebck 1, HutcM1insan Malls 472-01 $13,460.27 $0.00 $13,4fi0.27 11 Dupl. 020 Hwy 11-1M1 IX EN2 & rv17, Block 1, H-hi. Mall a 472.- $13,460.27 $0.00 $13,4fi0.27 12 10 004 Hwy -tM1 ,12 IXtM1e -1, 17, ebck 1, HutcM1irsm Malls 11 480000 $1,368.00 $0.00 $1,3158.00 13 300.0000 $8,550.00 $0.00 $8,550.00 14 Heights 1cc 01 100.0000 $2,850.00 $0.00 $2,850.00 15 Heights c 90.0000 $2,565.00 $0.00 $2,565.00 E01116 ner &Ints2& 39.0000 Int0. Bock 1, N6-HIAdd- 81.0200 $2,309.m 1 $0.00 $2,309.07 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5123 LETTING NO. 2/PROJECT NO. 19-02 South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances $28.50 STREET COST/FFWOF MAIN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER 15T HEARING 05/14/2019 NUMBER OF YEARS 10 2ND HEARING 07/23/2019 INTEREST RATE: 6%plus or minus -to be determined BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-7771 z C CITY PID NO COUNTY PID NO PROPERTYADDRE55 OWNERNAME OWNER ADDRESS-1 OWNERADDRESS-2 LEGAL DESCRIPTION-1 FF FF CREDIT TOTALFF ASSESSMENT ASSESSMENT OTHER TOTALAC'TIVE ASSESSMENT SA-5321 18 98.3800 $2,803.83 $0.00 $2,-- 19 187.2200 $5,335.77 $0.00 $S,33S.77 20 Inty ebcky lnren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 21 -p6 a e}ran bcky lnren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 22 W,Apt 207 Inty ebck S, Inren iAtlartbn 115.0400 $3,278.64 $0.00 $3,278.64 23 115.0400 $3,278.64 $0.00 $3,278.64 24 95.0400 $2,708.64 $0.00 $2,708.64 25 129.1400 $3,680A9 $0.00 $3,6- 26 Isk-s of N 112 N112ro 114 NE 1140s N3a& -W IN 1121 239.97 c 239.97W %,839.15 $0.00 $6,13-1 27 Heights 10S.r- $3,-.30 $0.00 $3,-- 28 -Ph Heights se c 90.0000 $2,565.00 $0.00 $2,S15S.00 29 Heights se c 90.0000 $2,565.00 $0.00 $2,Sfi5.00 30 -a ebck 1, 11--0. se c 90.0000 11-.00 $0.00 $2,Sfi5.00 31 N't 6- lasts, ebck 1, 11. Heights I.. c 5.- $3,017.58 $0.00 $3,017.58 e ae sw NE 114NW 114Lylug-SA.n. e7, U2)no- ACI 11, 384.00W $10,M4.00 $0.00 $M,944.00 63-2IN TOTAL ASSESSMENT ROLL NO. SA5123 - L2P19-02 ��6 6121.14 188.00 4333.14 $323,494A9 $0.00 $123,494.49 RESOLUTION NO. 15076 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5123 LETTING NO. 2PROJECT NO. 19-02 WHEREAS, by a resolution passed by the Council on the 9th day of April, 2019, the City Engineer was directed to prepare a proposed assessment of the cost of improving: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 23rd day of July, 2019, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2019. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 9th day of July 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8345 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA-5123 LETTING NO. 2/PROJECT NO. 19-02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 23rd day of July 2019, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances, Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2020, and will bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2019 until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be charged if the entire assessment is paid by November 15th, 2019. You may, at anytime thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest accrued to December 31 st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2019. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $123,494.49. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection, signed by the affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. PUBLICATION NO. 8345 ASSESSMENT ROLL NO. SA5123 LETTING NO. 2/PROJECT NO. 19-02 PAGE 2 The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. The entire proceedings will be tape-recorded (video-taped). At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Matt Jaunich, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 10TH 2O19 AND WEDNESDAY, JULY 17TH, 2019. LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING DATE: Wednesday, July 3, 2019 @ 9:00 am COMPLETION DATE: 11/08/2019 ENGINEERING ESTIMATE: $1,794,860.65 BID COMPANY NAME & ADDRESS DESIGNATION PHONE FAX EMAIL SECURITY IN BASE BID a�i THE FORM OF Q Company ame m Contact Name a Address X Address Prime 320-123-4567 320-234-5678 xxxxx@vahoo.com 1 & 2 Bond $000,000.00 Place Duininck Inc Project Manager 408 6th St P O Box 208 1 Prinsburg MN 56281 Prime Bidder 320-978-6011 320-978-4978 estimator@duininck.corr X X $2,221,860.85 2 J.R. Ferche, Inc Jason Ferche P O Box 129 auotes@ferchecomoanies.co m 2 Rice MN 56367 Prime Bidder 320-393-4625 320-393-2711 Knife River Corporation Plan Room 4787 Shadow Wood Dr NE KRCMN.SUB000TESCn7KNI FERI VER.COM 3 Sauk Rapids MN 56379 Prime Bidder 320.258.2943 320.258.2940 Mid Minnesota Hot Mix Jon Ferrell 12128 State Hwy 55 NW, PO Box 239 4 Annandale MN 55302 Prime Bidder 320-274-3037 320-274-2033 ion@midmnhotmix.com OMG Midwest nc di Minnesota Paving & Materials Plan Room 14475 Quiram Dr estimateinR@hardrivesinc.co rn 5 Rogers MN 55374 Prime Bidder 763-428-8886 763-428-8868 R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South 6 Hutchinson, MN 55350 Prime Bidder 320-5875918 320-587-1044 michelle@rrexcavatine.net X X $2,202,620.11 1 Widmer Construction LLC Tony Vandedinde 9455 Cty Rd 15 tonyv.widmerconst@frontier.c om 7 Minnetrista MN 55359 Prime Bidder 952-955-5062 952-955-5034 m. Mueller& Sons Cory Hoernemann 831 Park Ave P O Box 247 8 Hamburg MN 55339 Prime Bidder 952-467-2720 952-467-3894 coryh@wmmuellencom AAA Striping Service Dean Erickson 12220 43rd St NE 9 St Michael, MN 55376 SubContractor 763-428-4322 763-428-8557 dean@aaastrioine.com Century Fence Co. Adam Jeske 1300 Hickory St, PO Box 727 10 Pewaukee WI 53072 SubContractor 262-547-3331 262-691-3487 aieske@centuryfence.cc Design Electric, Inc Nick Bischoff 4807 Heatherwood Rd, P O Box 1252 11 St Cloud MN 56302 Subcontractor 320-252-1658 320-252-4276 nbischoff@desienelect.c Erickson Builders & Co Inc Ryan Kohls 5900 Quam Ave NE 12 St Michael MN 55376 (Vet Pref) Subcontractor 763-497-9209 763-497-7613 rkohls@ericksonbci.com Fahm r Asphalt Sealers, LLC Kevin Kruckow 6615 US Hwy 12 W kevin.kruckow@fahrnerasohal t.com 13 Eau Claire WI 54703 Subcontractor 715-874-6070 715-874-7305 1 OF LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING DATE: Wednesday, July 3, 2019 @ 9:00 am COMPLETION DATE: 11/08/2019 ENGINEERING ESTIMATE: $1,794,860.65 BID COMPANY NAME & ADDRESS DESIGNATION PHONE FAX EMAIL SECURITY IN BASE BID a�i THE FORM OF Q Company ame m Contact Name a Address a Address Prime 320-123-4567 320-234-5678 xxxxx@vahoo.com 1 & 2 Bond $000,000.00 Place )erpe Contracting, Inc. Kurt H. Hjerpe 16246 Hwy. 15 S. PO Box 517 estimatine@hieroecontractine .corn 14 Hutchinson, MN 55350 Prime Bidder 320-234-8305 320-234-7305 uu on racing Company Merrill Wendlandt P O Box 189 1060 Adams St SE 15 Hutchinson MN 55350 SubContractor 320-587-2989 320-587-0964 iuulcont@hutchtel.net Nielsen Blacktopping & Concrete, Inc Trent Nielsen 305 E Industrial, PO Box 70 nielsenblackt000inecdmsn.co m 16 Kasota MN 56050 (Vet Pref) SubContractor 507-931-6115 507-931-1180 Quade Electric, Inc. Mark Muckenhirn 1162 Hwy 7 E 17 Hutchinson MN 55350 Subcontractor 320-587-3030 320-587-5574 mark@Quade-electric.co Reiner Contracting Inc. Nancy 21541 Hwy 7 west Nancve@reinercontractine.co m 18 Hutchinson, MN 55350 (DBE,TGB,WBE) Subcontractor 320-587-9886 320-587-4847 Sir Lines -A -Lot Chaise VanOverbeke 7175 Cahill Road 19 Edina MN 55439 SubContractor 952-913-8382 612-926-8201 chaise@linesalot.com Warning Lites Mark Jensen 4700 Lyndale Avenue North miensen@warninelitesmn.co m 20 Minneapolis, MN 55430 (Vet Pref) Subcontractor 612-521-4200 612-521-1488 Core and Main LP Tom Wersal 16195 54th St NE Tom.Wersal@coreandmain.co rn 21 St Michael MN 55376 Supplier 763-428-7473 763-428-7559 County Materials Corporation - Roberts Alicia 1203 70th Ave alicia.mertz@countvmaterials. corn 22 Roberts WI 54023 Supplier 715-749-3927 715-749-3960 Forterra Pipe and Precast Michelle Kornowski 6655 Wedgewood Rd, Suite 130 michelle.kornowski@forterrab com 23 Maple Grove MN 55311-6660 Supplier 763-545-7473 763-416-1633p 2 OF CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $65,000.00 $65,000.00 $48,000.00 $48,000.00 $225,000.00 $225,000.00 2 2101.524 CLEARING TREE 30.00 $275.00 $8,250.00 $150.00 $4,500.00 $150.00 $4,500.00 3 2101.524 GRUBBING TREE 30.00 $150.00 $4,500.00 $50.00 $1,500.00 $50.00 $1,500.00 4 2102.503 PAVEMENT MARKING REMOVAL LIN FT 402.00 $1.00 $402.00 $1.00 $402.00 $1.00 $402.00 5 2102.518 PAVEMENT MARKING REMOVAL SO FT 554.00 $3.00 $1,662.00 $3.00 $1,662.00 $3.00 $1,662.00 6 2104.502 REMOVE MANHOLE EACH 3.00 $300.00 $900.00 $1,271.15 $3,813.45 $275.00 $825.00 7 2104.502 REMOVE CATCH BASIN EACH 9.00 $300.00 $2,700.00 $623.35 $5,610.15 $200.00 $1,800.00 8 2104.502 REMOVE GATE VALVE EACH 5.00 $150.00 $750.00 $898.37 $4,491.85 $125.00 $625.00 9 2104.502 REMOVE HYDRANT EACH 4.00 $600.00 $2,400.00 $898.36 $3,593.44 $850.00 $3,400.00 10 2104.502 REMOVE DRAINAGE STRUCTURE EACH 1.00 $100.00 $100.00 $1,796.72 $1,796.72 $275.00 $275.00 11 2104.502 REMOVE SIGN TYPE C EACH 17.00 $38.00 $646.00 $45.00 $765.00 $45.00 $765.00 12 2104.502 REMOVE SIGNAL SYSTEM EACH 1.00 $16,500.00 $16,500.00 $10,500.00 $10,500.00 $10,500.00 $10,500.00 13 2104.502 SALVAGE CASTING EACH 5.00 $150.00 $750.00 $359.34 $1,796.70 $250.00 $1,250.00 14 2104.502 SALVAGE SIGN EACH 2O.00 $40.00 $800.02 $45.00 $900.00 $45.00 $900.00 15 2104.502 SALVAGE SIGN TYPE C EACH 1.00 $50.00 $50.00 $45.00 $45.00 $45.00 $45.00 16 2104.503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 595.00 $7.00 $4,165.00 $10.25 $6,098.75 $4.25 $2,528.75 17 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 3299.00 $7.00 $23,093.00 $6.16 $20,321.84 $1.80 $5,938.20 18 2104.503 REMOVE WATER MAIN LIN FT 133.00 $6.00 $798.00 $40.53 $5,390.49 $4.00 $532.00 19 2104.503 REMOVE SEWER PIPE(STORM) LIN FT 422.00 $8.00 $3,376.00 $17.03 $7,186.66 $8.00 $3,376.00 20 2104.503 REMOVE INTEGRANT CURB LIN FT 300.00 $15.00 $4,500.00 $4.64 $1,392.00 $11.00 $3,300.00 21 2104.503 REMOVE CURB AND GUTTER LIN FT 4110.00 $3.25 $13,357.50 $7.30 $30,003.00 $7.00 $28,770.00 22 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 440.00 $7.00 $3,080.00 $8.25 $3,630.00 $9.00 $3,960.00 23 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 214.00 $9.00 $1,926.00 $21.92 $4,690.88 $12.00 $2,568.00 24 2104.504 REMOVE CONCRETE PAVEMENT SO YD 431.00 $6.00 $2,586.00 $13.35 $5,753.85 $15.00 $6,465.00 25 2104.504 REMOVE BITUMINOUS PAVEMENT SO YD 8067.00 $6.00 $48,402.00 $1.52 $12,261.84 $5.00 $40,335.00 26 2104.518 REMOVE BITUMINOUS WALK SO FT 420.00 $1.00 $420.00 $2.79 $1,171.80 $3.00 $1,260.00 27 2104.518 REMOVE CONCRETE WALK SO FT 15162.00 $1.15 $17,436.30 $1.86 $28,201.32 $3.00 $45,486.00 28 2104.518 REMOVE CONCRETE MEDIAN SO FT 757.00 $10.00 $7,570.00 $14.04 $10,628.28 $4.00 $3,028.00 29 2104.601 HAUL SALVAGED MATERIAL LUMP SUM 1.00 $8,000.00 $8,000.00 $2,200.00 $2,200.00 $2,500.00 $2,500.00 30 2105.504 GEOTEXTILE FABRIC TYPE 5 SO YD 4374.00 $1.50 $6,561.00 $3.20 $13,996.80 $2.25 $9,841.50 31 2106.507 EXCAVATION -COMMON P CU YD 1991.00 $13.00 $25,883.00 $34.63 $68,948.33 $26.00 $51,766.00 32 2106.507 EXCAVATION-SUBGRADE CU YD 280.00 $35.00 $9,800.00 $18.98 $5,314.40 $55.00 $15,400.00 33 2106.507 COMMON EMBANKMENT (CV) (P) CU YD 362.00 $13.00 $4,706.00 $8.42 $3,048.04 $45.00 $16,290.00 34 2106.507 SELECT GRANULAR EMBANKMENT CV CU YD 926.00 $24.00 $22,224.00 $58.261 $53,948.76 $35.00 $32,410.00 35 2112.604 SUBGRADE PREPARATION SO YD 4754.00 $1.90 $9,032.60 $2.141 $10,173.56 $3.00 $14,262.00 36 2211.507 JAGGREGATE BASE CV CLASS 5 CU YD 1506.00 $35.00 $52,710.00 $68831 $103,657.98 $45.00 $67,770.00 37 2211.604 JAGGREGATE BASE SPECIAL SO YD 5134.00 $10.00 $51,340.00 $9.22 $47,335.48 $3.00 $15,402.00 38 2232.504 MILL BITUMINOUS SURFACE 1.25" SO YD 9010.00 $2.50 $22,525.00 $1.46 $13,154.60 $3.25 $29,282.50 39 2301.5.2 DOWEL BAR EACH 70.001 $7.501 $525.00 $20.00 $1,400.001 $26.00 $1 ,820.00 Pagel of CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 40 2301.503 INTEGRANT CURB DESIGN B6 LIN FT 250.00 $40.00 $10,000.00 $35.00 $8,750.00 $42.00 $10,500.00 41 2301.504 CONCRETE PAVEMENT 8" SQ YD 719.00 $80.00 $57,520.00 $90.00 $64,710.00 $140.00 $100,660.00 42 2301.602 DRILL AND GROUT DOWEL BAR EPDXY COATED EACH 252.00 $14.00 $3,528.00 $25.00 $6,300.00 $15.00 $3,780.00 43 2301.602 DRILL AND GROUT REINFORCEMENT BAR EPDXY COATED EACH 252.00 $14.00 $3,528.00 $18.00 $4,536.00 $15.00 $3,780.00 44 2331.603 JOINTADHESIVE LIN FT 7510.00 $0.75 $5,632.50 $0.62 $4,656.20 $1.00 $7,510.00 45 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1954.00 $3.00 $5,862.00 $4.90 $9,574.60 $3.00 $5,862.00 46 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 1.5" THICK SCYD 11567.00 $8.80 $101,789.60 $7.85 $90,800.95 $10.26 $118,677.42 47 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" - THICK (TRAIL) SCYD 2082.00 $20.10 $41,848.20 $20.44 $42,556.08 $22.191 $46,199.58 48 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 4.0" THICK SO YD 1902.00 $22.00 $41,844.00 $25.90 $49,261.80 $29.69 $56,470.38 49 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.0" THICK SO YD 440.00 $18.00 $7,920.00 $15.80 $6,952.00 $17.94 $7,893.60 50 2360.509 TYPE SP 12.5 BITUMINOUS MIXTURE FOR PATCHING TON 70.00 $170.00 $11,900.00 $129.00 $9,030.00 $148.39 $10,387.30 51 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C TON 566.00 $60.00 $33,960.00 $88.00 $49,808.00 $117.69 $66,612.54 52 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON 105.00 $80.00 $8,400.00 $102.00 $10,710.00 $129.07 $13,552.35 53 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,B TON 405.00 $80.00 $32,400.00 $86.00 $34,830.00 $121.18 $49,077.90 54 2502.503 4" PERF TP PIPE DRAIN LIN FT 75.00 $5.00 $375.00 $14.61 $1,095.75 $10.00 $750.00 55 2502.503 4" PERF PVC PIPE DRAIN LIN FT 45.00 $7.00 $315.00 $14.61 $657.45 $10.00 $450.00 56 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH 3.00 $375.00 $1,125.00 $1,796.71 $5,390.13 $500.00 $1,500.00 57 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 307.00 $64.00 $19,648.00 $146.56 $44,993.92 $67.00 $20,569.00 58 2503.503 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 145.00 $68.00 $9,860.00 $156.40 $22,678.00 $71.00 $10,295.00 59 2503.503 24" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 8.00 $125.00 $1,000.00 $213.91 $1,711.28 $142.00 $1,136.00 60 2503.503 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 72.00 $210.00 $15,120.00 $342.81 $24,682.32 $196.00 $14,112.00 61 2503.503 42" RC PIPE SEWER DESIGN 3006. CLASS V LIN FT 64.00 $235.00 $15,040.00 $329.81 $21,107.84 $259.00 $16,576.00 62 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2O.00 $1,500.00 $30,000.00 $1,852.64 $37,052.80 $2,800.00 $56,000.00 63 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 7.00 $450.00 $3,150.00 $1,796.72 $12,577.04 $2,900.00 $20,300.00 64 2503.603 12" PVC PIPE SEWER LIN FT 6.00 $80.00 $480.00 $315.00 $1,890.00 $95.00 $570.00 65 2504.602 CONNECT TO EXISTING WATER MAIN EACH 14.00 $1,500.00 $21,000.00 $2,032.35 $28,452.90 $2,000.00 $28,000.00 66 2504.602 HYDRANT EACH 4.00 $6,500.00 $26,000.00 $7,671.16 $30,684.64 $4,825.00 $19,300.00 67 2504.602 ADJUST VALVE BOX EACH 11.00 $400.00 $4,400.00 $584.90 $6,433.90 $400.00 $4,400.00 68 2504.602 6" GATE VALVE EACH 4.00 $2,200.00 $8,800.00 $2,933.05 $11,732.20 $1,650.00 $6,600.00 69 2504.602 8" GATE VALVE EACH 1.00 $2,700.00 $2,700.00 $6,421.31 $6,421.31 $3,650.00 $3,650.00 70 2504.602 ADJUST CURB BOX EACH 2.00 $420.00 $840.00 $898.36 $1,796.72 $500.00 $1,000.00 71 2504.602 WATER MAIN OFFSET EACH 2.00 $5,000.00 $10,000.00 $12,702.78 $25,405.56 $8,000.00 $16,000.00 72 2504.603 6" WATER MAIN DUCTILE IRON CL 52 LIN FT 60.00 $65.00 $3,900.00 $120.53 $7,231.80 $105.00 $6,300.00 73 2504.603 8" WATER MAIN DUCTILE IRON CL 52 LIN FT 16.00 $70.00 $1,120.00 $267.96 $4,287.36 $115.00 $1,840.06 74 2504.608 DUCTILE IRON FITTINGS POUND 298.00 $12.00 $3,576.00 $20.631 $6,147.741 $9.001 $2,682.00 75 2505.602 ADJUST VALVE BOX -GAS EACH 1.00 $300.00 $300.00 $898.38 $898.32 $500.00 $500.00 76 2506.502 CONSTRUCT DRAINAGE STRUCTURE TYPE A EACH 10.00 $2,400.00 $24,000.00 $5,153.39 $51,533.60 $2,185.00 $21,850.00 77 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 5.00 $4,500.00 $22,500.00 $5,760.66 $2B.BU:5-:5Uj $2,725.00 $13,625.00 78 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 3.00 $6,500.00 $19,500.00 $10,527.021 $31,581.061 $6,500.001 $19,500.00 Paget of 4 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 z M z = z a w o w F z F z o Engineer's Estimate R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle@rrexcavating.net Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 79 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.00 $7,500.00 $7,500.00 $14,309.07 $14,309.07 $9,000.00 $9,000.00 80 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 108-4020 EACH 1.00 $9,000.00 $9,000.00 $24,069.50 $24,069.50 $15,350.00 $15,350.00 81 2506.502 CASTING ASSEMBLY EACH 10.00 $900.00 $9,000.00 $1,006.49 $10,064.90 $1,100.00 $11,000.00 82 2506.502 INSTALL CASTING EACH 5.00 $250.00 $1,250.00 $1,568.10 $7,840.50 $500.00 $2,500.00 83 2506.502 ADJUST FRAME AND RING CASTING EACH 8.00 $1,000.00 $8,000.00 $1,568.10 $12,544.80 $675.00 $5,400.00 84 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL LIN FT 28.00 $400.00 $11,200.00 $1,164.06 $32,593.68 $630.00 $17,640.00 85 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 484020 LIN FT 24.00 $450.00 $10,800.00 $1 ,036.49 $24,875.76 $500.00 $12,000.00 86 2506.503 RECONSTRUCT DRAINAGE STRUCTURE LIN FT 7.00 $450.00 $3,150.00 $513.35 $3,593.45 $145.00 $1,015.00 87 2521.518 4" CONCRETE WALK SO FT 2873.00 $8.00 $22,984.00 $12.20 $35,050.60 $8.00 $22,984.00 88 2521.518 6" CONCRETE WALK SO FT 4324.00 $17.50 $75,670.00 $19.27 $83,323.48 $12.00 $51,888.00 89 2531.503 CONCRETE CURB AND GUTTER DESIGN SPECIAL LIN FT 474.00 $30.00 $14,220.00 $32.00 $15,168.00 $40.00 $18,960.00 90 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 4790.00 $18.00 $86,220.00 $25.74 $123,294.60 $32.00 $153,280.00 91 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SO YD 463.00 $62.00 $28,706.00 $123.53 $57,194.39 $110.00 $50,930.00 92 2531.618 TRUNCATED DOMES SO FT 522.00 $42.00 $21,924.00 $60.00 $31,320.00 $60.00 $31,320.00 93 2540.602 RELOCATE MAILBOX SUPPORT EACH 1.00 $80.00 $80.00 $507.71 $507.71 $500.00 $500.00 94 2545.501 LIGHTING SYSTEM LUMP SUM 1.00 $35,000.00 $35,000.00 $195,000.00 $195,000.00 $50,000.00 $50,000.00 95 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $25,000.00 $25,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 96 2564.502 OBJECT MARKER TYPE X4-2 EACH 4.00 $85.00 $340.00 $75.00 $300.00 $75.00 $300.00 97 2564.502 INSTALL SIGN TYPE C EACH 1.00 $85.00 $85.00 $125.00 $125.00 $125.00 $125.00 98 2564.602 INSTALL SIGN EACH 2O.00 $100.00 $2,000.00 $125.00 $2,500.00 $125.00 $2,500.00 99 2564.618 SIGN TYPE C C SO FT 103.45 $50.00 $5,172.50 $49.50 $5,120.78 $49.50 $5,120.78 100 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM 1.00 $250,000.00 $250,000.00 $9,500.00 $9,500.00 $200,000.00 $200,000.00 101 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 1.00 $15,000.00 $15,000.00 $45,400.00 $45,400.00 $10,000.00 $10,000.00 102 2571.524 DECIDUOUS TREE 2" CAL B&B TREE 19.00 $575.00 $10,925.00 $500.00 $9,500.00 $415.00 $7,885.00 103 2573.502 STORM DRAIN INLET PROTECTION EACH 48.00 $165.00 $7,920.00 $150.00 $7,200.00 $275.00 $13,200.00 104 2573.503 SEDIMENT CONTROL LOG, TYPE STRAW LIN FT 1174.00 $3.00 $3,522.00 $3.00 $3,522.00 $2.75 $3,228.50 105 2573.503 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 100.00 $4.00 $400.00 $2.00 $200.00 $4.00 $400.00 106 2574.507 COMMON TOPSOIL BORROW (LV) CU YD 502.00 $46.00 $23,092.00 $78.37 $39,341.74 $41.00 $20,582.00 107 2575.505 SEEDING ACRE 0.80 $4,500.00 $3,600.00 $8,860.00 $7,088.00 $3,250.00 $2,600.00 108 2575.504 SODDING TYPE SALT TOLERANT SO YD 1720.00 $12.00 $20,640.00 $6.00 $10,320.00 $12.00 $20,640.00 109 2575.505 RAPID STABILIZATION METHOD 2 ACRE 0.80 $2,800.00 $2,240.00 $2,100.00 $1,680.00 $2,800.00 $2,240.00 110 2582.503 4" SOLID LINE MULTI -COMPONENT LIN FT 3615.00 $0.85 $3,072.75 $0.95 $3,434.25 $0.95 $3,434.25 111 2582.503 12" SOLID LINE MULTI -COMPONENT LIN FT 72.00 $2.85 $205.20 $6.35 $457.20 $6.35 $457.20 112 2582.503 24" SOLID LINE MULTI -COMPONENT LIN FT 80.00 $10.00 $800.00 $9.85 $788.00 $9.85 $788.00 113 2582.503 12" DOTTED LINE MULTI -COMPONENT GROUND IN WR LIN FT 85.00 $14.00 $1,190.00 $12.00 $1,020.00 $12.00 $1,020.00 114 2582.503 4" BROKEN LINE MULTI -COMPONENT LIN FT 320.00 $0.851 $272.00 $0.95 $304.00 $0.95 $304.00 115 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT LIN FT 1505.00 $1.70 $2,558.50 $1.90 $2,859.50 $1.90 $2,859.50 116 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SO FT 240.00 $8.501 $2,U40.00 $9.00 $2,160.00 $9.00 $2,160.00 117 2582.518 CROSSWALK PAINT SO FT 1092.00 $4.001 $4,368.00 $2.75 $3,003.00 $2.75 $3,003.00 Page3 of 4 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 19-02 SAP 133-130-002 South Grade Road Corridor Improvements BID OPENING: 07/03/2019 @ 9:00 AM ENGINEER'S ESTIMATE $1,794,760.65 COMPLETION DATE: 11/08/2019 R & R Excavating, Inc. Duininck Inc Brent Reiner Brady Burchill z 1149 Hwy 22 South 408 6th St a F F Engineer's Estimate Hutchinson, MN 55350 P O Box 208 z z Phone 320-587-5918 Prinsburg MN 56281 z z w Fax 320-587-1044 Phone 320-978-6011 M = o o michelle@rrexcavating.net Fax 320-978-4978 w Brad B duininck.com BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID $1,794,860.65 $2,202,620.11 $2,221,860.85 BASE BID UNIT I QUANTITY BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL 118 2582.518 CROSSWALK MULTI -COMPONENT I SO FT 1 636.00 1 S8.501 35,406.001 S6.351 $4,038.60 S6.351 34,038.60 TOTAL - LETTING NO. 2/PROJECT NO. 19-02 1 1 $1,794,860.65 $2,202,620.11 $2,221,860.85 Page4 of 4 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for WTP RO Membrane Elements Project (1-9/P19-10) Department: PW/Eng LICENSE SECTION Meeting Date: 7/9/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolution to reject the lone bid received on this project for failure to acknowledge Addendum No. 1 on the Bid Proposal Form and to approve re -advertising for bids, with the bid opening date being 07/31/2019 at 11:00 am. The final drafts of the necessary Resolutions and associated documents are attached. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15077 RESOLUTION REJECTING BID AND ORDERING RE -ADVERTISEMENT FOR BIDS LETTING NO. 9/PROJECT NO. 19-10 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of equipment to facilitate the regular replacement of the existing membranes (installation to be administered by City staff); and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Goldeneye Solutions Inc of Little Falls, MN Total Bid $337,680.00 and whereas, Goldeneye Solutions Inc failed to acknowledge Addendum No. 1; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Due to failure to acknowledge Addendum No. 1, the bid from Goldeneye Solutions Inc is hereby rejected. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, July 31st, 2019, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, August 13th 2019 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Adopted by the Hutchinson City Council this 9th day of June 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8348 ADVERTISEMENT FOR BIDS LETTING NO. 9/PROJECT NO. 19-10 (L9P19-10) WTP REVERSE OSMOSIS MEMBRANE REPLACEMENT Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: 0710312019 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office, 111 Hassan StSE, Hutchinson MN, until 9:30 AM on Wednesday, July 31st, 2019, forthe making of the following described local improvement: L9P19-10: WTP Reverse Osmosis Membrane Replacements; by procurement of specified membrane units for reverse osmosis treatment process at the Hutchinson Water Treatment Plant and appurtenances; all in accordance with the Plans and Specifications on file in the Engineering Office. Project to include bidder pre -qualification process as described within the project specifications with required information due by 4:00 PM on Wednesday, July 24th, 2019. This project includes the Bidder's Questionnaire submittal process as described within the project specifications. Bidders are required to submit information on Document 0200 Bidder's Questionnaire indicating they have practical experience of the particular construction work bid upon, and that they have the ability and resources to complete the proposed work in a manner satisfactory to the City. A contract award will only be made to a Bidder meeting the minimum Contractor qualifications as stated within the project specifications. Contractor qualifications shall be completed on Document 0200 Bidder's Questionnaire found in the Specifications. Sealed Bidder's Questionnaires shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper, "Document 0200 Bidder's Questionnaire - WTP Reverse Osmosis Membrane Elements, Letting No. 9/13roject No. 19- 10" . For a project bid to be accepted and opened, Document 0200 Bidder's Questionnaires must be received by the City of Hutchinson prior to 4:00 pm on Wednesday, July 24th, 2019 at the office of the City Engineer, City of Hutchinson, 111 Hassan St SE, Hutchinson MN 55350. The City will review the completed Document 0200 Bidder's Questionnaire to evaluate Contractor qualifications to complete the work. The City also reserves the right to make inquiries regarding past performance of any Bidder on previous contracts. The object of this review and subsequent inquiries is to provide the City with the best available information regarding the capabilities of the Bidder to complete the work as specified in the Contract Documents, and to minimize the risk of awarding a contract to an unqualified Bidder. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, August 13th, 2019 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM Reverse Osmosis Membrane Elements UNIT QUANTITY Lump Sum 1.0 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper with the Letting and Project Number. Plans and Specifications are expected to be available 071212019. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $30.00 by inputting Quest project #6432075on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable sales tax and shipping. Please make your check payable to City of Hutchinson and send it to Hutchinson City Center, Attn: Plans & Specs, 111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, JULY 10TH, 2019 & WEDNESDAY, JULY 17TH, 2019. PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, JULY 10TH, 2019 & WEDNESDAY, JULY 17TH, 2019. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/26/19 - 7/09/19 Check Date Check Vendor Name Description Amount 07/09/2019 206373 A & K REPAIR, INC. FAN COVER - WWTP 20.00 07/09/2019 206374 AARP JUNE AARP INSTRUCTION 240.00 07/09/2019 206375 ABDO EICK & MEYERS 2018 AUDIT PROGRESS BILLING 12,525.00 07/09/2019 206376 ACE HARDWARE REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 413.50 07/09/2019 206377 VOID - 07/09/2019 206378 ADVANCED HEALTH, SAFETY & SECURITY MOLD INSPECTION, AIR TESTING - EVENT CENTER 500.00 07/09/2019 206379 AG SYSTEMS PUMP FOR PARKS DEPT 175.00 07/09/2019 206380 AMERICAN ENGINEERING TESTING, INC. CONCRETE TESTING - AIRPORT HANGAR CONST 1,256.00 07/09/2019 206381 AMERICAN PUMP COMPANY 6200 SERIES AND PARTS - WWTP 2,300.84 07/09/2019 206382 ARCHIVE SOCIAL ANNUAL SOFTWARE - IT, PRCE, LIQUOR 2,388.00 07/09/2019 206383 ARCTIC GLACIER USA INC. JUNE COST OF GOODS - LIQUOR STORE 590.47 07/09/2019 206384 ARTHUR J GALLAGHER RISK 2019-20 AIRPORT OPERATOR'S LIABILITY INSUR 5,452.00 07/09/2019 206385 ARTISAN BEER COMPANY JUNE COST OF GOODS - LIQUOR STORE 2,629.35 07/09/2019 206386 ASHWILL INDUSTRIES INC WORK ON SCULPTURE STROLL & BALLFIELD 3,358.60 07/09/2019 206387 BACHMAN'S 3M ARBOR DAY: TREES 2,960.20 07/09/2019 206388 BELLBOY CORP JUNE COST OF GOODS - LIQUOR STORE 3,452.84 07/09/2019 206389 BENNY'S MEAT MARKET ROBERTS PARK - CONCESSIONS SUPPLIES 383.38 07/09/2019 206390 BERNICK'S LIQUOR COST OF GOODS / WATERPARK CONCESSIONS 560.54 07/09/2019 206391 BILCO E-SPRINGS - WWTP EQUIP PARTS 207.50 07/09/2019 206392 BLACK GOLD ENVIRONMENTAL SERVICES HATS OIL BURNER: COMPLETE CLEANOUT 764.25 07/09/2019 206393 BOND TRUST SERVICES CORPORATION PAYING AGENT FEES ON CITY BOND ISSUES 4,275.00 07/09/2019 206394 BRANDED SOLUTIONS 2019 FASTPITCH INVITATIONAL T-SHIRTS FOR SALE 2,280.00 07/09/2019 206395 BREAKTHRU BEVERAGE JUNE COST OF GOODS - LIQUOR STORE 23,349.72 07/09/2019 206396 BROUCEK, DANIEL REIMB: JEANS - CREEKSIDE 194.50 07/09/2019 206397 BUFFALO CREEK ENTERPRISES JUNE COST OF GOODS - LIQUOR STORE 135.36 07/09/2019 206398 C & L DISTRIBUTING JUNE COST OF GOODS - LIQUOR STORE 31,538.50 07/09/2019 206399 CARD SERVICES CASH WISE PURCHASES - VARIOUS DEPTS 101.62 07/09/2019 206400 CENTRAL HYDRAULICS NEW HOLLAND TRACTOR: SWIVEL EYE TOP LINK 148.53 07/09/2019 206401 CGMC LABOR & EE RELATIONS SEMINAR: BRENDA EWING 70.00 07/09/2019 206402 CHEMISOLV CORP FERRIC CHLORIDE & DEWATERING FLOCCULENT - WWTP 7,533.00 07/09/2019 206403 CINTAS CORPORATION CLEANING SUPPLIES - HATS, STREETS, CREEKSIDE 61.56 07/09/2019 206404 CONNELLY CARPET CLEANING CLEANED CARPETS - WWTP 150.00 07/09/2019 206405 CORE & MAIN LP SENSUS SAAS CONVERSION - W, WW & HUC 7,110.00 07/09/2019 206406 CREEKSIDE SOILS MULCH, SOIL & BITCON FOR OTHER CITY DEPTS 3,175.13 07/09/2019 206407 CROW RIVER AUTO & TRUCK REPAIR #168 2018 INTERCEPTOR: OIL CHANGE - POLICE 76.42 07/09/2019 206408 CROW RIVER PRESS INC SCULPTURE STROLL BROCHURES & SR NEWSLETTERS 1,160.35 07/09/2019 206409 CROW RIVER WINERY JUNE COST OF GOODS - LIQUOR STORE 764.40 07/09/2019 206410 CUMMINS NPOWER LLC ANNUAL INSPECTIONS OF GENERATORS (3) 1,360.34 07/09/2019 206411 D2 SERVICES, INC. SCADA SYSTEM PLANNING & E-STOP TROUBLESHOOT 1,209.00 07/09/2019 206412 DAAK REFRIGERATION REPAIRED UPRIGHT FREEZER @ ROBERTS PARK 80.00 07/09/2019 206413 DAVE GRIEP CLEANING WINDOW CLEANING AT LIQUOR STORE 45.00 07/09/2019 206414 DELEGARD TOOL CO TIEROD, SOCKET SETS, BATTERY TESTER - STREETS 537.46 07/09/2019 206415 DELL MARKETING L.P. MONITORS (2) PRCE 466.18 07/09/2019 206416 DOG -ON -IT -PARKS BAGS FOR DOG WASTE 236.40 07/09/2019 206417 DOSTAL ELECTRONIC'S CENTER EDA FACADE IMPROVEMENT GRANT 677.00 07/09/2019 206418 DOSTAL ELECTRONIC'S CENTER EDA SIGN & AWNING GRANT 1,000.00 07/09/2019 206419 DUININCK INC 1-11319-01- PAY #1- 5TH AVENUE PROJECT 487,380.54 07/09/2019 206420 DYNA SYSTEMS CAP SCREWS, HEX WASHERS - WWTP 257.14 07/09/2019 206421 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2019 - TIF PAYGO NOTE 10,856.78 07/09/2019 206422 EATON CORPORATION SINGLE PHASE FERRUPS - POLICE GENERATOR 4,070.00 07/09/2019 206423 ERIN KNUDTSON REFUND FEE FOR COACHING 40.00 07/09/2019 206424 FARM -RITE EQUIPMENT TILT CYLINDER - PARKS 1,049.98 07/09/2019 206425 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 950.71 07/09/2019 206426 FILZEN, MARY MILEAGE REIMB: MDRA BOARD MTG 78.30 07/09/2019 206427 FINANCE & COMMERCE 1-9P19-10: WTP REVERSE OSMOSIS - BIDS 584.43 07/09/2019 206428 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR HATS 152.00 07/09/2019 206429 GRAINGER EQUIPMENT PARTS - WTP & WWTP 292.13 07/09/2019 206430 GRANITE WATER WORKS INC AIR VACUUM VALVE - WWTP 2,197.00 07/09/2019 206431 HACH COMPANY HACH ANNUAL FIELD SERVICE CONTRACT - WWTP 9,457.00 07/09/2019 1206432 1 HAGER JEWELRY INC. CITY COUNCIL: CHAIN, CHARMS, ENGRAVING 131.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/26/19 - 7/09/19 Check Date Check Vendor Name Description Amount 07/09/2019 206433 HANSEN GRAVEL INC. CREEKSIDE FREIGHT TO NEW PRAGUE 292.50 07/09/2019 206434 HILLYARD / HUTCHINSON CLEANING SUPPLIES - VARIOUS DEPTS 733.65 07/09/2019 206435 HJERPE CONTRACTING FINISH WORK AT WATER MAIN BREAK - SCHOOL RD 2,833.50 07/09/2019 206436 HJERPE CONTRACTING 1-51318-05 - PAY #4 - LINDEN PARK POND PROJECT 107,138.42 07/09/2019 206437 HOHENSTEINS INC JUNE COST OF GOODS - LIQUOR STORE 288.50 07/09/2019 206438 HUTCHFIELD SERVICES INC JULY SERVICES - HATS CONTRACT JANITORIAL 1,415.00 07/09/2019 206439 HUTCHINSON CONVENTION & VISITORS BU MAY 2019 LODGING TAX 9,169.08 07/09/2019 206440 HUTCHINSON FIRE DEPT RELIEF ASSN LOCAL FIRE PENSION CONTRIBUTION - 50% PAYMENT 37,500.00 07/09/2019 206441 HUTCHINSON HUSKIES BASEBALL 1/2 PAGE AD: REGION 12C BB TOURNY - LIQUOR 75.00 07/09/2019 206442 HUTCHINSON LEADER ADVERTISING LIQUOR STORE / DEPT PUBLICATIONS 3,777.30 07/09/2019 206443 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 631.20 07/09/2019 206444 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS DEPT 7.33 07/09/2019 206445 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIRS (8) 2,800.00 07/09/2019 206446 INGSTAD BROADCASTING RADIO ADVERTISING - LIQUOR STORE 309.00 07/09/2019 206447 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP SUPPLIES - HATS 679.75 07/09/2019 206448 ISD #423 REIMB FEES COLLECTED FOR MAY CLASSES 1,294.00 07/09/2019 206449 ISD423/PRCE REIMB FOR BROCHURE PRINTING/MAILING 10,524.15 07/09/2019 206450 JACOBSEN, SEPTEMBER REIMB: A.R. BOWLING AWARDS - SENIOR CENTER 108.44 07/09/2019 206451 JOE'S SPORT SHOP PLATES - GIRLS FASTPITCH SOFTBALL 30.00 07/09/2019 206452 JOHN ELIAS REIMB COMMUNITY ED FEE - COULDN'T ATTEND 35.00 07/09/2019 206453 JOHNSON BROTHERS LIQUOR CO. JUNE COST OF GOODS - LIQUOR STORE 31,016.42 07/09/2019 206454 KAHL, DENNIS NUISANCE MOWING AT 3 RESIDENCES 375.00 07/09/2019 206455 KAYJOHNSON CANCELLED LIBRARY SQUARE RENTAL 35.00 07/09/2019 206456 KELLY JOHNSON REFUND FEE FOR COACHING 40.00 07/09/2019 206457 KELSEY HOWE TRIP CANCELLED DUE TO LOW ENROLLMENT 20.00 07/09/2019 206458 KERI BUKER REFUND FEE FOR COACHING 40.00 07/09/2019 206459 KERI'S CLEANING & HANDYMAN SERVICES JUNE CLEANING - CITY CTR, LIBRARY, FIRE, SR DINE, LIQ 3,244.00 07/09/2019 206460 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 2019 - TIF PAYGO NOTE 10,915.74 07/09/2019 206461 KWIKTRIP WATERPARK CONCESSIONS SUPPLIES 331.02 07/09/2019 206462 L & P SUPPLY CO REPAIRS SUPPLIES - PARKS DEPT 49.33 07/09/2019 206463 LAURA KUVAAS REFUND FEE FOR COACHING 40.00 07/09/2019 206464 LEAGUE OF MN CITIES KENT EXNER: 2019 ANNUAL CONF - AWARDS DINNER 35.00 07/09/2019 206465 LIESTMAN, CALYN MILEAGE REIMB - FINANCE 41.06 07/09/2019 206466 LOCHER BROTHERS INC JUNE COST OF GOODS - LIQUOR STORE 57,734.20 07/09/2019 206467 M-R SIGN SIGN REPAIR MATERIALS - STREETS 159.67 07/09/2019 206468 MAIERS, MATT REIMB: FUEL WHILE AT TRAINING WITH CITY VEHICLE 30.01 07/09/2019 206469 MARCO TECHNOLOGIES, LLC MAY COPIER USAGE CHARGES - ALL CITY FACILITIES 1,406.32 07/09/2019 206470 MARCO TECHNOLOGIES, LLC JUNE COPIERS/PRINTERS AT CITY CENTER 1,666.30 07/09/2019 206471 MARY SAKAMOTO REFUND FOR LEVEL 5 SWIM LESSON 40.00 07/09/2019 206472 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 19.95 07/09/2019 206473 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES - VARIOUS DEPTS 393.34 07/09/2019 206474 MIDWEST MACHINERY CO REPLACE FRONT TIRE ON TRACTOR - PARKS 1,028.60 07/09/2019 206475 MIDWEST PLAYSCAPES INC. ENGINEERED WOOD FIBER - PARKS 2,888.00 07/09/2019 206476 MINNESOTA VALLEY TESTING LAB WWTP SAMPLE TESTING SERVICES 1,353.30 07/09/2019 206477 NAVRATIL, JAMES REIMB: SAFETY FOOTWEAR - WTP 89.99 07/09/2019 206478 NERO ENGINEERING LLC MAY - WWTF FACILITY ASST, LIFT STATIONS & MISC 9,529.60 07/09/2019 206479 NIKKI VANDENBERG REFUND FEE FOR COACHING 40.00 07/09/2019 206480 NORTH CENTRAL BUS & EQUIPMENT INC LIGHT HEADS - STREETS, WTP & WWTP 1,689.40 07/09/2019 206481 NORTH CENTRAL LABORATORIES WWTP LAB SUPPLIES 94.91 07/09/2019 206482 NORTHERN BUSINESS PRODUCTS TP, LINERS, PAPER, INKCART- LIQUOR STORE 196.24 07/09/2019 206483 OFFICE DEPOT OFFICE SUPPLIES - VARIOUS DEPTS 539.08 07/09/2019 206484 PAULSON, DEB REIMB: MWOA LAB SEMINAR, PANTS, WW LICENSE 709.56 07/09/2019 206485 PAULSON, JOHN REIMB: BIOSOLIDS REFRESHER, RENEWABLE ENERGY 228.29 07/09/2019 206486 PAUSTIS WINE COMPANY JUNE COST OF GOODS - LIQUOR STORE 3,076.25 07/09/2019 206487 PAVEMENT RESOURCES 6/26 PAVEMENT REPAIRS 3,350.00 07/09/2019 206488 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING 6/16 - 6/29/19 5,943.72 07/09/2019 206489 PETERSON, RICHARD EDA SIGN & AWNING GRANT 1,000.00 07/09/2019 206490 PETERSON, RICHARD EDA FACADE IMPROVEMENT GRANT 3,458.33 07/09/2019 206491 PHILLIPS WINE & SPIRITS JUNE COST OF GOODS - LIQUOR STORE 23,340.73 07/09/2019 1206492 IPMC WONDERBLEND 2019 REBATE PROGRAM FEES 4,108.08 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/26/19 - 7/09/19 Check Date Check Vendor Name Description Amount 07/09/2019 206493 POLICEONE.COM TASER CEW INSTRUCTOR CERTIFICATION - 2 OFFICERS 990.00 07/09/2019 206494 POSTMASTER POSTAGE ACCOUNT - ADD'LUTILITYBILLING 50.00 07/09/2019 206495 POSTMASTER SR NEWSLETTERS 100.00 07/09/2019 206496 POSTMASTER POSTAGE - UTILITY BILLING 1,500.00 07/09/2019 206497 PRIDE SOLUTIONS INC SCREENER: PARTS/SHEERING - CREEKSIDE 1,516.70 07/09/2019 206498 PRIEVE LANDSCAPING & LAWN CARE ROUND UP APPLICATION, PRUNING - LIQUOR STORE 293.91 07/09/2019 206499 PRO AUTO MN INC. SERVICE ON 6 CITY VEHICLES - VARIOUS DEPTS 917.63 07/09/2019 206500 QUAST, GEORGE EDA SIGN & AWNING GRANT 850.00 07/09/2019 206501 RATH RACING INC 2013 DURANGO LICENSE PLATE BRACKETS - FIRE 78.00 07/09/2019 206502 RED BULL DISTRIBUTION COMPANY, INC. JUNE COST OF GOODS - LIQUOR STORE 438.00 07/09/2019 206503 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO VARIOUS LOCATIONS 5,292.71 07/09/2019 206504 RIDGEWATER COLLEGE 5/23 EMR REFRESHER COURSE - POLICE 2,750.00 07/09/2019 206505 RNL TRANSPORT LLC 6/11 CREEKSIDE TO FRATTALONES, NEW HOPE 300.00 07/09/2019 206506 ROTOCHOPPER EQUIPMENT PARTS FOR CREEKSIDE GRINDER 1,204.89 07/09/2019 206507 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 277.52 07/09/2019 206508 SALLY PAUESICK REFUND FEE FOR COACHING 40.00 07/09/2019 206509 SARA OLSON CANCELLED 2 PRESCHOOL SWIM LESSONS 80.00 07/09/2019 206510 SCHAEFFER MFG CO SUPREME GEAR LUBE - WWTP 1,444.80 07/09/2019 206511 SCHUETTE, DONOVAN REIMB: SAFETY FOOTWEAR 100.00 07/09/2019 206512 SIMONSON LUMBER CO LUMBER FOR PARKS BALLFIELD IMPROVEMENTS 398.92 07/09/2019 206513 SITEONE LANDSCAPE SUPPLY DURA VALVE BOX, KEY WEATHERMATIC - PARKS 411.99 07/09/2019 206514 SJM CONSTRUCTION LLC REMOVE/REPLACE 3 LOCKSETS - WWTP 997.60 07/09/2019 206515 SOUTHERN WINE & SPIRITS OF MN JUNE COST OF GOODS - LIQUOR STORE 32,261.79 07/09/2019 206516 SPRING LAKE ENGINEERING SCADA SUPPORT: FALSE ALARMS & OTHER ISSUES 875.00 07/09/2019 206517 STACEYSCHUMANN TRIP CANCELLED DUE TO LOW ENROLLMENT 60.00 07/09/2019 206518 STANDARD PRINTING-N-MAILING Postage 6/9 - 6/22'19 - CITY FACILITIES 633.35 07/09/2019 206519 STAPLES ADVANTAGE OFFICE SUPPLIES - VARIOUS DEPTS 411.82 07/09/2019 206520 STAR TRIBUNE 7/7/19 - 10/6/19 SUBSCRIPTION - POLICE 126.36 07/09/2019 206521 STREICH TRUCKING CREEKSIDE FREIGHT - VARIOUS LOCATIONS 2,145.00 07/09/2019 206522 STREICHER'S OPERATING SUPPLIES FOR POLICE 1,170.09 07/09/2019 206523 SUPERIORJETTING JET & TELEVISE PROCESSING PIPES - WTP 4,118.75 07/09/2019 206524 SYSCO WESTERN MN CONCESSION SUPPLIES - WATERPARK & ROBERTS PARK 1,544.00 07/09/2019 206525 TASC August 2019 Flex Adm. Fees 91.20 07/09/2019 206526 TEK MECHANICAL REPAIR PARTS - WWTP & PARKS DEPT 47.87 07/09/2019 206527 TESSMAN COMPANY PROF MOUND REPAIR CLAY - PARKS DEPT 317.04 07/09/2019 206528 TITAN MACHINERY REPAIRS - CREEKSIDE SCREENER/STREETS LOADER 8,335.64 07/09/2019 206529 TRACI PLOMBON SWIM LESSON REFUND 40.00 07/09/2019 206530 TRIMARK MINIMAX MECH - SENIOR CENTER 322.10 07/09/2019 206531 TRIPLE G COMPANIES 8X8 CONCRETE PAD, LESS PRIOR CREDIT - PARKS 375.00 07/09/2019 206532 UECKER, TROY REIMB: JEANS - CREEKSIDE 127.39 07/09/2019 206533 VER-TECH SOLUTIONS & SERVICES JULY DISHMACHINE RENTAL - SENIOR DINING 69.95 07/09/2019 206534 VERIZON CONNECT NWF, INC. MAY SERVICES 94.75 07/09/2019 206535 VIKING BEER JUNE COST OF GOODS - LIQUOR STORE 18,393.64 07/09/2019 206536 VIKING COCA COLA JUNE COST OF GOODS - LIQUOR STORE 339.85 07/09/2019 206537 VINOCOPIA INC JUNE COST OF GOODS - LIQUOR STORE 2,547.00 07/09/2019 206538 WAHL REBUILD & REPAIR INC SEMI #091: AIR BAG, LABOR, HAUL- CREEKSIDE 408.58 07/09/2019 206539 WASTE MANAGEMENT OF WI -MN 6/1- 6/15'19 REFUSE DISPOSAL 7,345.82 07/09/2019 206540 WEST CENTRAL SHREDDING MONTHLY SHREDDING AT CITY CENTER & POLICE 50.00 07/09/2019 206541 WILSON'S NURSERY INC TREES FOR CITY FORESTRY AND ENERGY TREE PROGRAM 1,357.00 07/09/2019 206542 WINE COMPANY, THE JUNE COST OF GOODS - LIQUOR STORE 2,297.95 07/09/2019 206543 WINE MERCHANTS INC JUNE COST OF GOODS - LIQUOR STORE 1,995.31 07/09/2019 206544 WINEBOW FINE WINE & SPIRITS JUNE COST OF GOODS - LIQUOR STORE 542.75 07/09/2019 206545 WM MUELLER & SONS 2018 PMP PAY APP #7 & 2019 STREET REPAIRS ($45k) 217,416.47 07/09/2019 206546 WRIGHT COUNTY COURT ADMIN BAIL: C SILLIVENT 100.00 Total- Check Disbursements: $ 1,321,342.85 HUTCHINSON CITY COUNCIL ci=v�fAa� Request for Board Action 7AL =-ft Summary Review and Approval of the 2018 Audited Comprehensive Annual Financial Agenda Item: Report Department: Finance LICENSE SECTION Meeting Date: 7/9/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Layne Kockelman Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Layne Kockelman, audit manager of the accounting firm Abdo Eick & Meyers, will present a summary review of the City's 2018 annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council meeting. Summary financial statements will be printed in the July 10th edition of the Hutchinson Leader and an electronic copy of the audited financial report will be available on the City website. A hard copy of the financial report is available to the public at the Hutchinson public library as well as at City Center. BOARD ACTION REQUESTED: Approve the 2018 comprehensive annual financial report. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Ditch Aeration Project Department: Public Works/Wastewater LICENSE SECTION Meeting Date: 7/9/2019 Application Complete Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner/Tim Gratke Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: One of the projects included in the 2019 CIP was an Oxidation Ditch Project. Staff is seeking approval from the Council to proceed with that project. The proposed project and estimated costs are outlined in the attached Engineering Services Agreement. The project includes seeking separate quotes for the equipment procurement and construction costs along with some engineering costs. The project costs breakdown has also been included. Staff is recommending approval from the Council. BOARD ACTION REQUESTED: Approve/Deny the Ditch Aeration Project Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 263,636.00 Total City Cost: $ 263,636.00 Funding Source: CIP - Wastewater Funds Remaining Cost: $ 0.00 Funding Source: S1NERD 44� ENGINEERING ENGINEERING SERVICES AGREEMENT Project: Ditch Aeration Project (Project) This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Nero Engineering, LLC (Nero) 7135 Madison Ave. W Minneapolis, MN 55427 Who agree as follows: Owner hereby engages Nero to perform the Services set forth in Part I for the compensation set forth in Part III. Nero will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Nero agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. APPROVED FOR OWNER By: Printed Name: Title: Date: APPROVE FOR NERO By: Printed Name: Eric J Meester. PE Title: President Date: July 2. 2019 PART I PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION The City has been planning a ditch bridge project for the installation of the City's existing TR30 mixer/aerators manufactured by Aeration Industries (AI). The original plan for this project was to install bridges between the rotor enclosures so that the TR30s could be mounted in a location more suitable for the process than their previous installations on the side walls of the ditch. Because the mixers were mounted perpendicular to the flow, the brackets failed and these locations were not ideal for mixing in the ditch. The original concept also kept the rotors in place if there were ever a need for additional oxygen or mixing. The direction of this project shifted as a result of the facility assessment completed by Nero which examined the condition of the existing equipment throughout the WWTF. The new proposed plan for the ditch system also considered current flows and loadings as well as upcoming permit limits. Upon further evaluation during the study, a significantly more feasible plan was identified in lieu of the bridge concept spanning both ditches for the Al mixer installations. For reference, in 2016 each bridge installation was budgeted at $200,000 (bridge installation only) and thus this revised plan will save about $250,000 from the original two bridge plan. The 2019 City budgeted scope for the bridge project was to install only one of the three bridges and two of the Al mixers. The revised plan will address the structural modifications and mixer installation at four locations for less cost. At some point in the future, two additional Al mixers will need to be purchased and installed at the remaining two locations. The cost to include the structural modifications on these remaining two locations should be evaluated with this project to avoid significant equipment mobilization, unnecessary cleaning of the ditch as well process downtime to access the ditch. The oxidation ditch rotors are in poor to awful condition due to corrosion and age. The east ditch has not been in operation for several years because the capacity of both ditches has not been needed. The flows and loadings are not expected to noticeably increase in the next 5 years. In addition to the condition of the rotors, the equipment does not allow much flexibility in aeration and mixing. Because the ditch loading is low, all of the rotors in operation provide more air than necessary to the process which wastes energy. In order to save energy, typically only three rotors are operated which causes poor mixing in the areas where the rotors are off. In order to improve the operation and efficiency of the ditch process, Nero has recommended that the rotors be replaced with aerator mixers. The City owns four existing TR30 aerator mixers manufactured by Aeration Industries. These existing TR30s can provide the oxygen required for the recent average flow and loading conditions. With the funds the City has budgeted for a ditch aeration project this year, it is recommended that the existing TR30s be installed in place of 4 of the existing rotors in the east ditch. The two remaining rotors can remain in place to provide additional aeration if needed for peak conditions. The electrical wiring will be rerouted to the new TR30 locations, but the existing starters will remain in place for this project. To meet the peak loading condition as well as to provide optimal process control, a future project should include the replacement of the remaining two rotors with new aerator mixers, the installation of VFDs for all mixers and blowers in a new control panel, and the DO control upgrades. Page 2 It is recommended that bridge mounts, improved efficiency propellers, and possibly new blowers be procured from Aeration Industries for the existing TR30 equipment. Nero proposes to prepare the procurement documents for this equipment so the City may solicit a quote for the work. The equipment to be procured from Aeration Industries is unique to the City owned existing TR30s. The project includes the relocation of the existing equipment and to accomplish that, new mounting systems are needed in the new locations. Aeration Industries has also proposed new and improved blowers, propellers, and ancillary items like seals and bearings so that the existing 15-20 year old equipment is most efficient and like -new. Using the existing TR30s (and procuring the new mounts for that equipment) has the advantage of already being tied into the WWTF's SCADA system so minimal electrical and controls work will be needed at this time to just relocate the units. The first task in this project has been to meet with Aeration Industries and our design team onsite so that the existing equipment and conditions could be reviewed and our scope could be finalized. This meeting occurred on May 301" and more clearly defined the structural equipment that is needed from Aeration Industries and the structural equipment needed in the construction contract. Nero proposes to prepare the construction contract documents for the installation which include front end documents, all technical specifications, and drawings. Walker Engineering will support Nero on the structural design and AE2S will support Nero on the electrical and controls design, both as subconsultants to Nero. Below are the estimated procurement and construction costs: • Equipment Procurement: $116,000 • Construction Contract: $114,000 Since the installation is estimated to be below the public bid threshold, Nero proposes, on behalf of the City, to request quotes from qualified contractors, for the City to consider and award. B. OUR TEAM For this project, Nero will be utilizing subconsultants for the structural and electrical/controls efforts; Walker Engineering (structural) and AE2S (electrical/controls). Nero has worked on several successful projects with Walker Engineering and like their responsiveness, reasonable rates and practical approach to the design. This will be our first project working with AE2S for electrical and controls but they bring an extensive history of water and wastewater project experience. All of the team and rates are presented in the attached scope and fee schedule. C. SCOPE OF SERVICES Basic Services to be provided by Nero for this Project under this Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule): Aire-02 Equipment Procurement • Meet with Aeration Industries to review existing equipment and conditions • Determine flow and loading requirements/limitations • Coordinate structural design with Aeration Industries • Develop procurement contract documents • CA/QC procurement documents • Facilitate equipment procurement (RFIs, addendums, recommendation) Page 3 • Submittal review Construction Contract • Develop construction drawings (process, structural, site, & electrical) • Develop RFQ documents • CA/QC construction contract documents • Facilitate RFQ Process (includes Pre -Bid Meeting, responding to clarifications, addendums, questions & recommendation) Construction Related Services • Review submittals • Preconstruction Meeting • Respond to contractor clarifications and RFIs • Resident Engineering • Startup services • Record Drawings D. PROJECT TIMING Nero is prepared to begin the work immediately upon authorization. Anticipated Schedule • Project Kickoff Meeting • Send RFQ to Aeration Industries • Receive Quote from Aeration Industries • Send RFQ to Contractors • Award Procurement Contract • Receive Quotes from Contractors • Award Construction Contract • Construction PART II OWNER RESPONSIBILITIES May 30, 2019 July 11, 2019 July 16, 2019 July 19, 2019 July 23, 2019 August 2, 2019 August 13, 2019 November -December, 2019 A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Nero, and serve as liaison with Nero as necessary for Nero to complete its Services. 2. Furnish to Nero copies of existing documents and data pertinent to Nero's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. Page 4 3. Provide to Nero existing information regarding the existence and locations of utilities and other underground facilities. 4. Provide Nero safe access to premises necessary for Nero to provide the Services. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement shall be in accordance with Nero's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost and subconsultant costs will include a 10% markup. The total cost for these basic Services will not exceed $33,816 without prior written approval from Owner. B. Nero will bill Owner monthly, with net payment due in 30 days. C. Nero will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 5 NERO ENGINEERING, LLC TERMS AND CONDITIONS ARTICLE 1 - PAYMENTS TO NERO ENGINEERING 1.01 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Nero Engineering's standard invoicing practices and will be submitted to Owner by Nero Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Nero Engineering for services and expenses within 30 days after receipt of their invoice therefore, the amounts due Nero Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Nero Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Nero Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Nero Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 30 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 30 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Nero Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. ARTICLE 2 - GENERAL CONSIDERATIONS 2.01 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Nero Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Nero Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Nero Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Nero Engineering shall serve as Owner's prime professional for the Project. Nero Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Nero Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Nero Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Nero Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Nero Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Nero Engineering pursuant to this Agreement. Nero Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Nero Engineering. 2.02 Use or Documents A. All Documents are instruments of service in respect to this Project, and Nero Engineering shall retain an ownership and property interest therein (including the right of reuse at the discretion of Nero Engineering) whether or not the project is completed. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Nero Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Nero Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project my Owner with written permission from Nero Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Nero Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Nero Engineering or its Subconsultants. Owner shall indemnify and hold harmless Nero Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Nero Engineering, LLC Terms & Conditions Page 1 of 2 2.03 Insurance A. Nero Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. 2.04 Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Nero Engineering. 2.05 Dispute Resolution A. Owner and Nero Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.06 Hazardous Environmental Condition A. Owner represents to Nero Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Nero Engineering the existence of Asbestos, PCBs, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Nero Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.07 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Nero Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Nero Engineering or its officers, directors, partners, employees in the performance and furnishing of Nero Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Nero Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Nero Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Nero Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Nero Engineering negligence bears to the total negligence of Owner. Nero Engineering, and all other negligent entities and individuals. Nero Engineering, LLC Terms & Conditions Page 2 of 2 City of Hutchinson Ditch Aeration Project Hutchinson, Minnesota SUMMARY BUDGETARY PROJECT COST ESTIMATE General Description Project generally includes installation of existing TR30s in East Ditch. Unit Cost Initial Cost ITEM Units Quantity ($) ($) Architectural/Structural Metals (grating & handrails) Lump Sum 4 7,440 29,760 Mobilization Lump Sum 1 6,000 6,000 Rotor Demolition Lump Sum 4 1,920 7,680 W8x35 Beams per TR30 location Each 4 12,000 48,000 Electrical Lump Sum 1 12,000 12,000 Subtotal 103,440 Contingency 10% 10,300 Subtotal 113,740 Total Construction Cost 113,740 Aeration Industries Equipment (Procured separately) Lump Sum 1 116,080 116,080 Engineering (Design, Bidding & Construction Services) 33,816 Total Project Cost 263,636 Design Fees and Expenses Ditch Aeration Project Hutchinson, MN June 20, 2019 W� NERO ENGINEERING C p —1ead Hourl Rat Labor Hourz otalz Labor p zez Total Labor p zez Total —Ea M g ent o a Procezz a er g er eldr'a S—i— Walker oral* Ea er —V Electrial& rolz CAO technician AE25 Electrical& ntrolz Engineer AE2S Electrical& C rerolz Engineer Travel Travel imae/xelmn Walker Ruda Ai-02 wonl 9h Aea[tr ndue[rld1. re view exls[Ing equ 1pmen[and con dltlons 6 6 6 lletermine A ow and loading I, ulrement,/I lml-1— 4 2 Coordlnatese-ucwal d- gn with Aeagus on Ind[des 4 4 2 rev pw —nt contractdoa for equipment 4 e —C prowret, nt doh 1 Fao itat en p arrem nt(RF ,addendums, recommen datlon) 2 4 Submittal Revlew4 a ..... ond—Ings(pro roc ual, sfte&eleco-I-I) 14 D I,RFp doarments for construction coneac[ 4 e 4 _QC construction coneac[ doh 1 t RFQ Pmces[IndudesPre�ld Meeting respondingm dadfl�tlons, 4 4 4 addendums, questions & recommendatlon) ewRelated S-- subml[tals 4 2 pond [o�coon[rac[oLrdarlfl�tlons &RFI 4 4 esldent Engineering 40 2 tartup 4e emrd �—I s 70 2191 2,116 150 2,526 640 640 1'_ 1,_ 1,240 1,240 120 120 620 620 400 400 2,044 70 2,114 470 ]0664 112 219 tal 2 45 82 52 24 It—, 856 32,160 856 33,816 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, May 29, 2019 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter Absent: Attorney Marc Sebora 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Hanson, second by Commissioner Cheney to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements GM Carter presented the financial statements. Electric Division Net Loss decreased by $74,043 mostly due to a decrease in generation and purchased power. KWH sold for Industrial saw a reduction in loads, which is due to 3M efficiency and HTI ramping down. HUC will continue to watch loads and if loads continue to fall for 12 months HUC may re -class. Large General KWH increased by 9,600K due to Uponor. Mr. Martig added Natural Gas net income decreased by $87,862, which is mostly due to lower customer revenue with decreased usage. Purchased Gas also decreased due to lower usage. GM Carter reviewed the Investment Report. Two US treasury bills came due, that money was reinvested into 9 new Municipal Bonds. After discussions, a motion by Commissioner Morrow, second by Commissioner Hanson to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. 5th Ave construction will be starting June 7 ii. Council awarded bill for Uponor/TDK road to start this summer iii. Rate schedule for water/sewer iv. Patching pot holes b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Had an outage last week by Cash Wise. Will be finishing repair work this week. 2. Working on 5th Ave project 3. Working on RP3 application iii. Randy Blake, Production Manager — 1 . Received Plant 1 air permit 2. Emissions testing results look good 3. Completed testing on cooling tower, however there were leaks. Fagen Inc. made permanent repairs. 4. Caterpillar will be removing all the Conex box containers soon 5. Lube oil was received and installed in both engines 6. Quade Electric is here this week pulling the last of the wires 7. Looking to start engines around June loth iv. John Webster, Natural Gas Division Manager- 1. Repairing a two-inch steel line by the old KFC building that was hit 2. Working on 5th Ave project 3. Working on receiving quotes from contractors for Prince of Peace relocation. v. Jared Martig, Financial Manager- Nothing to report c. Legal — Marc Sebora — Absent d. Human Resources - Brenda Ewing — Absent e. General Manager — Jeremy Carter i. Continuing to work on Financial modeling ii. Working through Strategic Planning iii. Coordinating a 2"d Union sub -committee meeting iv. Legislative updates - No significant changes for municipal utilities 6. Policies a. Review Policies i. Section 5 of Exempt Handbook ii. Section 5 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes No changes made to the policies under review. 7. Unfinished Business E 8. New Business a. Approve Bid for Unit #8 Control System Replacement GM Carter presented approving the Bid for Unit #8 Control System Replacement. HUC recently advertised for bids to replace a portion of the genset control system due to obsolescence of replacement parts and support. Having met all bidding requirements, HUC Staff would recommend awarding the Unit #8 Control System Replacement project to Petrotech, Inc. for $215,512.00, which is within the 2019 budget of $305,000. Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Bid for Unit #8 Control System Replacement. Motion carried unanimously. b. Approve 2"d Amendment to Natural Gas Transportation Agreement — TDK/HTI Mr. Webster presented the 2"d Amendment to Natural Gas Transportation Agreement — TDK/HTI. Mr. Webster noted that conversations have been held with TDK/HTI the last few months to assist in controlling the natural gas commodity costs. The impact to HUC would be minimal and Mr. Webster would work with TDK/HTI to procure and manage all natural gas contracts. After discussion, a motion by Commissioner Cheney, second by Commissioner Morrow to Approve 2"d Amendment to Natural Gas Transportation Agreement — TDK/HTI. Motion carried unanimously. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Hanson to adjourn the meeting at 3:29p.m. Motion carried unanimously. } obert Wendorff, efetary ATTEST: -Don Martinez, President 3 EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, April 24t", 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:35 AM. II. Introductions - Jeremy Carter's first EDA Board Meeting III. Approve Agenda — add Sign & Awning Grant for Sanford & Co. —no action IV. Review Minutes Economic Development Authority Financial Summary as of March 2019 Operations Cash Available $90,055 Reserved $56,736 Unreserved $32,559 Economic Development Loan Fund Cash Available $123,922 Redline Systems Balance $8,847 Ashwill Industries Balance $9,098 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $301,145 Downtown Revolving Loan Fund Cash Available $517,817 Loans Receivable $409,405 Capital Assets $201,329 Total Assets $1,128,551 MIF Loan Fund Cash Available $2,189 MOXY Loan Receivable $18,096 Enterprise Center Fund Cash Available $35,920 SHOPKO TIF District (TIF 4-5) Cash Available $147,428 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 a. March 25t" Finance Team meeting: M/S/P: Stearns, Cannon to approve the minutes as written. Passed unanimously. b. March 27t" EDA Board Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously. V. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) ■ Received 2019 property taxes of $20,800 M/S/P: Czmowski, Stearns to approve the financial report as presented. Passed unanimously. VI. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project D DALADO Development E Farmer's Market Update F Clinic Site redevelopment G Hay Land Rental VII. Updates on TigerPath Facebook updates = 6 Twitter activity = 6 Website updates = 1 Social media has 304 likes on Facebook and 87 followers on Twitter. Staff updated the board on recent contacts and conversations. DEED application has been submitted, waiting for the right-of-way to be finished. The project is out for bids. Conversations on how to make this space work efficiently. Update on obtaining status, first market is May 18tn Update on current conversations. Received 2 bids. M/S/P: Block, Czmowski to approve Elmer Howe's bid amount. Passed Unanimously. ■ TigerPath academies are fully implemented at HHS ■ Counselors are doing a lot in the middle school, trying to equip kids with knowledge of TigerPath. ■ Website has been very successful, wanting to incorporate more information for parents. ■ Free college credits from Ridgewater College, 24 courses are offered. ■ TigerPath Coordinator, Andrea Moore, has been doing very well with getting the community involved with TigerPath. Including tours, internships, and job fairs. ■ Hutchinson is leading a movement, the school and EDA have been asked to speak at multiple different locations to talk about TigerPath. Vill. Cenex Site Redevelopment ■ EDA was contacted by a developer in St. Cloud that is interested in this property for potential senior housing. ■ Would pay full amount for the property, which means paying the EDA and City for what they put into the site. Roughly a $15.5 million investment that would create about 17 full-time positions. IX. Grant & Loan Program Applications Sign & Awning Grant Program Main Street Antiques — Skip Quade $1,000 122 Main Street North Sanford & Co — Lisa Gambrell $500 37 Main St N M/S/P: Czmowski, Vanderheiden to approve both Sign & Awning grant applications. X. Other Business — Conversation on Landy's Lodge and their mortgage with the EDA. XI. Set Next Meeting — 11:30 AM Wednesday, May 22nd, 2019 XII. Adjourn Meeting adjourned at 12:35pm. M/S/P: Cannon, Block to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Tuesday, May 21 st, 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:36 AM. II. Approve Agenda III. Review Minutes a. April 17th Finance Team meeting: M/S/P: Stearns, Cannon to approve the minutes as written Economic Development Authority Financial Summary as of April 2019 Operations Cash Available $76,290 Reserved $56,736 Unreserved $17,919 Economic Development Loan Fund Cash Available $124,991 Redline Systems Balance $8,348 Ashwill Industries Balance $8,847 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise Center) $301,145 Downtown Revolving Loan Fund Cash Available $527,100 Loans Receivable $402,257 Capital Assets $201,329 Total Assets $1,130,686 MIF Loan Fund Cash Available $2,431 MOXY Loan Receivable $17,858 Enterprise Center Fund Cash Available $27,138 SHOPKO TIF District (TIF 4-5) Cash Available $147,674 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 Passed unanimously. b. April 24th EDA Board Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously. IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) ■ Paid our first half of property taxes, $10,420 M/S/P: Czmowski, Block to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan Facebook updates = 6 Twitter activity = 6 Website updates = 1 Social media has 302 likes on Facebook and 87 followers on Twitter. B Business Recruitment / Expansions Staff updated the board on recent contacts and conversations. C Uponor Street Project DEED grant has been approved, City Council approved the bid. Right of way has been conveyed to the city. D DALADO Property New company interested in DALADO building. E McLeod County Solid Waste Terminated contractor that ran it, unsure of future operation. F Warrior Mfg TIF District (modify budget?) With a larger project being planned, it may be necessary to amend the TIF plan for the district. G Clinic Site Redevelopment Developer still working on proposal to submit in the near future. VI. Cenex Site Redevelopment ■ Consider Sales Price — Various options were discussed. M/S/P: Block, Stearns to approve the price of $5.00 per square foot. Passed unanimously. ■ ALTA Survey (Pellinen Land Surveying) $1800 ■ Developers asked for survey to be done. M/S/P: Czmowski, Cannon to approve $1800 for ALTA Survey. Passed unanimously. VII. Business Prospect for NuCrane Building ■ New company projected to start in July 2019. ■ Might apply for financing from the Economic Development Loan Fund. Vill. Semi -Annual Enterprise Center Loan Payment $11,969.28 ■ Board decided to wait until the end of the year to get final numbers before payment. Ilk Landy's Lodge Loan & Muddy Cow ■ New owners inquired about taking over EDA loan. ■ Board discussed and concluded that the EDA has never allowed that before. M/S/P: Cannon, Block to request the Landy Lodge EDA loan to be paid off upon sale. X. Vacant Seat on Finance Team. ■ Josh Gehlen resigned from the Finance Team ■ Discussion on adding a new member. XI. Grant & Loan Program Applications Sian & Awnina Grant Proaram Main Street Sports Bar— Ryan Alsleben $1,000 18 & 16 Main St N. Facade Improvement Program Main Street Sports Bar — Ryan Alsleben $5,000 18&16Main StN M/S/P: Czmowski, Stearns to approve both the Sign & Awning grant and the Facade Improvement grant application. Mike Cannon abstained. Passed unanimously. XII. Other Business — Farmers Market update. XIII. Set Next Meeting — 11:30 AM Wednesday, June 26t", 2019 XIV. Adjourn Meeting adjourned at 12:47pm. M/S/P: Czmowski, Cannon to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0017 817 MAIN ST S 06-116-29-11-0910 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0019 306 Monroe St SE 06-116-29-07-0060 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0020 345 Jefferson St SE 06-116-29-06-0250 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0021 235 ERIE ST SE 06-116-29-02-0670 Tall Grass/Noxious Weed 05/28/2019 Closed 06/10/2019 EEN19-0022 566 Monroe St SE 06-116-29-10-0130 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0023 597 Main St S 06-116-29-11-0320 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0024 135 Adams St SE 06-116-29-02-0220 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0025 554 Adams St SE 06-116-29-07-0740 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0026 45 Hassan St SE 06-116-29-03-1240 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0027 446 Adams St SE 06-116-29-07-0670 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0028 926 Jefferson St SE 06-116-29-15-0210 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0029 237 HASSAN ST SE 06-116-29-03-1000 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0030 586 Jefferson St SE 06-116-29-11-0160 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0031 636 Hassan St SE 06-116-29-11-0710 Tall Grass/Noxious Weed 05/28/2019 Abated by City 06/19/2019 EEN19-0032 416 Monroe St SE 06-116-29-07-0540 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0033 415 Adams St SE 06-116-29-07-0610 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0034 992 Jefferson St SE 06-116-29-15-0300 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0035 975 Hassan St SE 06-116-29-15-0360 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0036 677 Bluff St NE 31-117-29-09-0120 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0037 1373 Jefferson St SE 07-116-29-08-0050 Tall Grass/Noxious Weed 05/28/2019 Abated by City EEN19-0038 584 Bluff St NE 31-117-29-09-0710 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0039 599 Hassan St SE 06-116-29-11-0190 Tall Grass/Noxious Weed 05/28/2019 Abated by City EEN19-0040 5 Century Ave SE 07-116-29-03-0560 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0041 146 Adams St SE 06-116-29-03-0820 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0042 990 Echo Dr SE 06-116-29-13-0590 Tall Grass/Noxious Weed 05/28/2019 Abated by City 06/19/2019 EEN19-0043 549 Hassan St SE 06-116-29-06-0900 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0044 405 Main St S 06-116-29-06-0490 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0046 400 HIGH ST NE 31-117-29-16-0090 Tall Grass/Noxious Weed 05/28/2019 Closed 06/05/2019 EEN19-0048 565 Bluff St NE 31-117-29-09-0580 Tall Grass/Noxious Weed 05/29/2019 Closed 06/05/2019 EEN19-0049 246 College Ave NE 31-117-29-07-1100 Tall Grass/Noxious Weed 05/29/2019 Closed 06/05/2019 Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0050 3 Northwoods Ave NE 31-117-29-02-0590 Tall Grass/Noxious Weed 05/29/2019 Closed 06/05/2019 EEN19-0051 4 9th Ave NE 31-117-29-02-0630 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0052 215 5th Ave NE 31-117-29-09-0640 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0053 153 5th Ave NE 31-117-29-09-0790 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0054 103 5th Ave NE 31-117-29-10-0080 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0055 882 Oak St NE 31-117-29-02-0690 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0056 35 5th Ave NW 31-117-29-11-0110 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0057 487 California St NW 36-117-30-11-0350 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0058 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious Weed 05/29/2019 Abated by City 06/19/2019 EEN19-0059 505 California St NW 36-117-30-11-0420 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0060 1200 8th Ave NW 36-117-30-05-0310 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0061 410 Kouwe STNW 31-117-29-12-0120 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0062 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious Weed 05/29/2019 Abated by City 06/19/2019 EEN19-0063 465 Water St NW 31-117-29-12-0360 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0064 455 Water St NW 31-117-29-12-0370 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0065 1215 7th Ave NW 36-117-30-05-0140 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0066 46 Glen St NW 31-117-29-14-0070 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0067 430 Glen St NW 31-117-29-11-0230 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0068 87 4th Ave NW 31-117-29-11-0590 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0069 201 4th Ave NW 31-117-29-12-0260 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0070 940 North High Dr NW 36-117-30-02-0260 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0071 720 Alaska Ct NW 36-117-30-06-1090 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0072 740 Alaska Ct NW 36-117-30-06-1110 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0073 700 Alaska Ct NW 36-117-30-06-0130 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0074 750 Alaska Ct NW 36-117-30-06-1120 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0075 1105 Carolina Ave NW 36-117-30-06-0140 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0076 995 Texas Cir NW 36-117-30-10-0120 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0077 905 Texas Cir NW 36-117-30-10-0210 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0078 380 School Rd SW 01-116-30-05-0032 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0080 763 Louisiana St NW 36-117-30-07-0900 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0081 500 Campbell Ln NW 35-117-30-09-0011 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0082 736 Main St S 06-116-29-11-1060 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0083 405 Franklin St SW 06-116-29-06-0570 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0084 619 Lynn Rd SW 06-116-29-12-0490 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0085 564 Lynn Rd SW 01-116-30-09-0020 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0086 319 Lynn Rd SW 06-116-29-05-0090 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0087 643 5th Ave SW 01-116-30-08-0770 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0088 705 5th Ave SW 01-116-30-07-0180 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0089 535 Madson Ave SW 01-116-30-09-0030 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0090 709 Madson Ave SW 01-116-30-10-0080 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0091 325 Lake St SW 01-116-30-07-0570 Tall Grass/Noxious Weed 05/29/2019 Abated by City EEN19-0092 615 Merrill St SW 01-116-30-09-0540 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0093 549 Juul Rd SW 01-116-30-08-1200 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0094 750 Dale St SW 01-116-30-10-1230 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0095 860 Dale St SW 01-116-30-14-0070 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0096 417 Boulder St SW 01-116-30-05-0620 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0097 1110 South Grade Ct SW 10-116-30-01-0020 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0098 523 Harmony Ln SW 01-116-30-01-0250 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0099 625 Harmony Ln SW 01-116-30-01-0180 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0100 405 Miller Ave SW 06-116-29-12-0460 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0101 130 Grove St SW 06-116-29-04-0220 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0102 338 4th Ave SW 06-116-29-05-0350 Tall Grass/Noxious Weed 05/29/2019 Abated by City 06/19/2019 EEN19-0103 630 4th Ave SW 01-116-30-08-0700 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0104 538 4th Ave SW 01-116-30-08-0510 Tall Grass/Noxious Weed 05/29/2019 Closed 06/05/2019 EEN19-0105 535 4th Ave SW 01-116-30-08-0340 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0106 515 4th Ave SW 01-116-30-08-0320 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0109 774 Milwaukee Ave SW 01-116-30-10-0320 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0111 500 Lakewood Dr SW 02-116-30-06-0060 Tall Grass/Noxious Weed 05/29/2019 Abated by City 06/19/2019 EEN19-0112 620 Lakewood Dr SW 02-116-30-11-0090 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0113 550 School Rd SW 02-116-30-09-0050 Tall Grass/Noxious Weed 05/29/2019 Abated by City Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0115 1855 Island View Cir SW 10-116-30-08-0750 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0116 1847 Island View Cir SW 10-116-30-08-0760 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0117 1839 Island View Cir SW 10-116-30-08-0770 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0135 430 Campbell Ln NW 35-117-30-09-0400 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0136 1831 Island View Cir SW 10-116-30-08-0780 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0137 1823 Island View Cir SW 10-116-30-08-0790 Tall Grass/Noxious Weed 05/29/2019 Closed 06/11/2019 EEN19-0138 145 2nd Ave SE 06-116-29-03-0740 Tall Grass/Noxious Weed 06/05/2019 Abated by City EEN19-0139 506 Main St S 06-116-29-06-0580 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0140 536 Main St S 06-116-29-06-0610 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0141 570 Main St S 06-116-29-11-0040 Tall Grass/Noxious Weed 06/05/2019 Closed 06/14/2019 EEN19-0142 205 Adams St SE 06-116-29-02-0640 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0143 524 Bluff St NE 31-117-29-09-0760 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0144 157 3rd Ave NW 31-117-29-12-0530 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0145 527 Main St N 31-117-29-10-0320 Tall Grass/Noxious Weed 06/05/2019 Closed 06/11/2019 EEN19-0146 1005 Maple St NE 31-117-29-01-0070 Tall Grass/Noxious Weed 06/11/2019 To Be Cleared EEN19-0147 456 Prospect St NE 31-117-29-10-0470 Tall Grass/Noxious Weed 06/11/2019 To Be Cleared EEN19-0148 736 4th Ave SW 01-116-30-07-0140 Tall Grass/Noxious Weed 06/11/2019 Closed 06/19/2019 EEN19-0149 419 4th Ave SW 06-116-29-05-0070 Tall Grass/Noxious Weed 06/11/2019 To Be Cleared EEN19-0150 479 Hwy 7 E 32-117-29-12-0041 Tall Grass/Noxious Weed 06/11/2019 Closed 06/19/2019 EEN19-0151 481 HWY 7 E 32-117-29-12-0040 Tall Grass/Noxious Weed 06/11/2019 Closed 06/19/2019 EEN19-0157 338 4th Ave SW 06-116-29-05-0350 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0158 505 California St NW 36-117-30-11-0420 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0159 1116 Jorgenson St SE 07-116-29-02-0370 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0160 104 Lynn Rd SW 01-116-30-01-0300 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0161 226 Cedar Ave NW 31-117-29-14-0140 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0162 978 Hayden Ave SW 01-116-30-07-0700 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0163 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0164 550 School Rd SW 02-116-30-09-0050 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0165 746 Main St S 06-116-29-11-1070 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0166 702 Hillcrest Rd NE 31-117-29-08-0600 Tall Grass/Noxious Weed 06/25/2019 Removal Notice Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0167 615 Merrill St SW 01-116-30-09-0540 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0168 655 Hassan St SE 06-116-29-11-0550 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0169 814Neal Ave SW 01-116-30-15-0440 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0170 516 Harmony Ln SW 01-116-30-01-0310 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0171 405 Lake St SW 01-116-30-07-0850 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0172 435 Adams St SE 06-116-29-07-0590 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0173 636 Hassan St SE 06-116-29-11-0710 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0174 148 HASSAN ST S 06-116-29-03-0600 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0175 537 Miller Ave SW 01-116-30-09-0670 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0176 130 Grove St SW 06-116-29-04-0220 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0177 410 Kouwe STNW 31-117-29-12-0120 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0178 540 Harrington St SW 01-116-30-10-0190 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0179 605 Texas Ave NW 36-117-30-09-0510 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0180 656 Juul Rd SW 01-116-30-08-1000 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0181 405 Adams St SE 06-116-29-07-0620 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0182 1000 Goebel St SW 01-116-30-10-1140 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0183 703 Walnut St NE 31-117-29-08-0590 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0184 430 Glen St NW 31-117-29-11-0230 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0185 332 Boulder Cir SW 01-116-30-05-0840 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0186 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0187 840 Dale St SW 01-116-30-14-0050 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0188 731 Arizona St NW 36-117-30-06-1000 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0189 645 Hassan St SE 06-116-29-11-0560 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0190 584 Bluff St NE 31-117-29-09-0710 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0191 136 Hassan St SE 06-116-29-03-0590 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0192 330 5th Ave SW 06-116-29-05-0710 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0193 990 Echo Dr SE 06-116-29-13-0590 Tall Grass/Noxious Weed 06/25/2019 Removal Notice EEN19-0194 505 Dale St SW 01-116-30-07-0230 Tall Grass/Noxious Weed 06/25/2019 Removal Notice Total Records: 148 Hutchinson Properties Orded To Be Cleared By City Date of Report: 06/27/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed Enforcement.Category = Tall Grass/Noxious Weeds AND Enforcement.CodeOfficer = John Paulson AND Enforcement.DateFiled Between 5/1/2019 12:00:00 AM AND 6/27/2019 11:59:59 PM Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 07/01/19 Re: Liquor Hutch Sales January —June 2019 2018 2019 Change Year to Date Sales: $2,932,458 $2,967,442 1.2% Increase Liquor $ 991,473 $1,018,568 2.7%increase Beer $1,436,647 $1,453,186 1.2%increase Wine $ 440,453 $ 431,566 2.0% decrease Year to Date Gross Profit Dollars: $759,070 $758,641 0% increase ($429) Year to Date Customer Count: 118,735 117,219 1.3% decrease (1,516) Average Sale per Customer: $24.70 $25.31 $.61 increase Gross Profit Percentage: 25.89% 25.57% .32% decrease Some Things to Note: • June weather was hard on sales overall — too much rain! • Sales and traffic were negatively affected by the change in date of Winstock... held the same weekend as Water Carnival for the first time ... many of our customers have attended both in past years resulting in two very strong weekends of sales. Didn't happen in 2019. • Wine is our highest profit item and sales have definitely been affected by the new "seltzer" products that are beer based. Competitive profit margins are lower on these products. Measures are in place as a result of this new trend. • On a positive note, we have been working hard to increase our average sale per customer ... up by $.61! Store Activity Highlights: • Two Mandatory Employee Training Sessions held focusing on policy review; sales updates, product knowledge and customer service training • "First Tuesday' seminars held monthly to increase employee product knowledge were well attended and showing positive results. • Liquor Hutch Loyalty Program "soft" started with increased advertising planned • Spring Pub Club Event held • 3 GrapeVine Wine Tastings Events held • 2 New Temporary Part Time Employee hires completed • Attended Minnesota Municipal Beverage Association Annual Conference • Fishing Opener, Memorial Day, Graduation, Winstock/Water Carnival, and 0 of July events within this quarter — very high store traffic! Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data.