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cp06-25-19Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, June 25, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, June 25, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutehinson, Minnesota for the following purpose: • REVIEW PARKS MASTER PLAN Matthew Jaur}ieti-City Adminis for DATED: June 19, 2019 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DUNE 25, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Living Water Fellowship (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15066 — Resolution Accepting $30,000 Cash Donation from VFW Post 906 for baseball field and shelter improvements at VFW Park (b) Resolution No. 15072 - Resolution Accepting Donation of Property From Hutchinson Huskies Baseball Association (new home plate and pitcher's mound) PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of June 11, 2019 (b) Regular Meeting of June 11, 2019 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 at VFW Post 906 on November 19, 2019 (b) Consideration for Approval of Pavement Repairs (c) Consideration for Approval of Change Order No. 1 — Letting No. 5, Project No. 18-05 (South Central Drainage Area Phase 1) CITY COUNCIL AGENDA June 25, 2019 (d) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at Historic Hutchinson Event at the Depot on August 20, 2019 (e) Consideration for Approval of Resolution No. 15070 — Final Plat for City of Hutchinson Street Right of Way Plat No. 14 with Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15071 - Conditional Use Permit for a Used Car Sales and Automotive Repair Shop Located at 1130 Hwy 7 East with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15073 - Site Plan for an Addition to Warrior Manufacturing, Located at 1145 5t' Avenue SE with Favorable Planning Commission Recommendation (h) Consideration for Approval of the Purchase of Walking Floor Semi Trailers (i) Consideration for Approval of Resolution 15074 - Accepting Grant Disbursement of Funds (j) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Fair Association on August 14, 2019, and a Temporary Liquor License to McLeod County Fair Association from August 15 — 18, 2019 (k) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 8, 2019 (1) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 7 & 8, 2019 (m)Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15069 — RESOLUTION COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $500,000 FOR A LAKES AND RIVER BASIN RESTORATION PROJECT 2 CITY COUNCIL AGENDA June 25, 2019 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 21, 2019 c) Planning Commission Minutes from April 16, 2019 NHSCELLANEOUS 11. STAFF UPDATES 12. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: VFW Park Donation Department: Parks LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Sara Witte Agenda Item Type: Presenter: VFW Post 906 Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: VFW has donated substantially to the City of Hutchinson Park Department in the last few years. The first being for the purchase and installation of a new playground at VFW Park and then two years ago for the purchase of a new cement restroom. The local VFW Post 906 approached the Parks department in May with the notion of donating funds to help improve various items at VFW Park off Sherwood St. SE. A list of items was submitted to their board and approved: enclose underside of shelter, new backstop to replace the old one, two new aluminum players benches, three row bleacher for spectator seating and a shade cover to go over the bleacher, set of bases, two bat racks, one load of ag-lime for top dressing of the field and renovation of the park benches near the basketball court. Funding source for these projects will come from VFW s June 2019 $30,000 donation to the City of Hutchinson. PRCE Staff recommends that the City Council accept and recognize the donation with the intent to use the funds directly back into the VFW park as listed above. BOARD ACTION REQUESTED: Approval to accept the donation from VFW Post 906 for improvements to be made in VFW park. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 30,000.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 30,000.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15066 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date VFW Post 906 $30,000.00 5/28/2018 WHEREAS, such donation has been contributed to the City of Hutchinson for VFW baseball field & shelter Improvements. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Resolution 15072 - Accepting a Donation of Property Department: Administration/Parks LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Matt Jaunich/Doff Moon Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Huskies Baseball Association is looking to donate a new pitcher's mound and home plate to the City at VMF Park at an estimated value of $8,000 (cost and labor). The Huskies have included a quote on the cost of the new mound and home plate and they estimate the labor to be around $1,800. The work to install the mound and and home plate would be covered by the Hutchinson Huskies Baseball Club as well, and the only help they would be looking to get from the City would be the use of a forklift to help unload the materials. BOARD ACTION REQUESTED: Approve/Deny Resolution 15072 Accepting a Donation of Property from the Hutchinson Huskies Baseball Club Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15072 RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organization has offered to contribute real property and labor set forth below to the City of Hutchinson: Name of Donor Item Hutchinson Huskies Baseball Club New Home Plate and Pitcher's Mound at VMF Field ($6,131.11 value) WHEREAS, the Hutchinson Huskies Baseball Club has proposed a donation of a new home plate and pitcher's mound at VMF Field to be purchased and installed by the Hutchinson Huskies Baseball Club; and WHEREAS, the Hutchinson Huskies Baseball Club values the cost of the labor to install the new pitcher's mound and home plate at $1,800; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donations offered and assign use to the park noted above; and WHEREAS, the City Council would like to especially thank the Hutchinson Huskies Baseball Club for these gifts. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 25t' day of June 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator Price Quote Date: 6/13/2019 D. ERVASTI SALES CO., LLC P.O. Box 95 Phone:320-654-9693 Sauk Rapids Cell: 320-267-9439 MN 56379 1-866-945-DIRT(3478) Fax:320-654-0189 e-mail: dervasti@charter.net To: Kyle Messner: 320-583-3818 Hutchinson Baseball Hutchinson, MN 55350 Item::! Description Unit Price Line Total 5 (40x5o# bag) Hilltopper Mound & Home Plate Clay 898.00 $ 4,490.00 1 (40x5o# bag) Diamond Pro or Hilltopper Conditioner 798.00 $ 798.00 Shipping Charge or can be picked up $ - in Sauk Rapids $ - Subtotal $ 5,288.00 Freight $ 422.00 State Sales Tax $ 392.56 Add. Tax $ 28.55 Total $ 6,131.11 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JUNE 11, 2019, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS Call to Order Mayor Forcier called the meeting to order at 4:00 p.m. Members present were Chad Czmowski, Mary Christensen, Steve Cook and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Jean Ward, HRA Executive Director and Judy Flemming, HRA Program Coordinator. DISCUSSION/REVIEW ITEMS 1. Joint Meeting with Hutchinson Housing and Redevelopment Authority Board Introductions were made of HRA Board Members and City Council Members. Jean Ward, HRA Director, presented before the group. Ms. Ward explained that the HRA's intention is to provide information on housing and affordable housing in the City of Hutchinson. Ms. Ward provided data on general occupancy vacancy rates, home resales, residential lot availability, new dwelling units construction and foreclosures. Ms. Ward reviewed highlights for 2018 which include the opening of a second building in Highfield Apartments, HRA submitting SCDP preliminary proposal to DEED for the rehab of 40 apartments at South Dale Apartments, assisting eight owner -occupied properties with rehab funding and Park Towers Apartments again achieving HUD high performer status in 2018. Also over $200,000 was invested in exterior caulking and new appliances. The 2019 rental development plans for general occupancy include the third and final 29 unit building of Highfield Apartments is scheduled to open August 1, 2019; an additional 135 units is scheduled to open spring to summer of 2020; Century Court Apartments has an approved site plan of 84 units and is currently permitted to build three buildings of 12 units each. The 2019 rental development plans for senior housing include Woodstone planning an expansion of 38 units of senior independent living and Prince of Peach is considering an expansion of 10-12 units of senior housing. Priorities for 2019 including submitting a full SCDP rehab application for South Dale Apartments for a total project cost of $789,286; assisting five first time homebuyers with affordability gap to purchase newly constructed starter homes — current cost estimate of a starter home is $225,000; obtaining a Capital Needs Assessment for Park Towers Apartments and evaluate feasibility of repositioning from Public Housing to Project Based Rental Assistance; and continuing owner occupied rehab programs throughout the City. Ms. Ward noted that realtors predict for 2019 that the housing market for 2019 will be good but maybe not as robust as 2018; new housing construction will continue to grow; the median resale price will continue to rise but maybe not as much as 2018. Ms. Ward then presented on a Rental Assistance Demonstration (RAD) Program. Ms. Ward noted that the HRA owns and manages Park Towers Apartments which is a 101-unit hi -rise. Park Towers is federally funded through the public housing program that provides operating subsidy and capital funding with tenant rents at 30% of monthly adjusted income or a flat rent of $580 for a one bedroom apartment. Ms. Ward explained that RAD is a HUD program that will allow the PHA to convert properties from conventional public housing with traditional capital fund subsidies and operating fund subsidies to project -based Section 8 with a housing assistance payment contract. Ms. Ward further explained PHA funding which are federal funds with an amount determined by a HUD formula. Ms. Ward explained the HRA's capital fund program grants and public housing operating subsidy information. Ms. Ward reviewed the Housing Assistance Payments which mean when housing units are converted to RAD, the HAP is the payment made by HUD to the PHA as agreed upon in the HAP contract; the HAP contract lasts for 15-20 years therefore stabilizing PHA funding and securing inflation adjustments vis contract; at the end of the HAP contract HUD invites the PHA to renew the HAP and the PHA must accept that invitation. RAD will provide a stable and predictable project subsidy from HUD. RAD could also allow the PHA to more easily seek other financing tools to renovate public housing. RAD creates greater funding certainty while allowing increased operational flexibility for the PHA. With the RAD program it locks in the current level of project subsidies in a Section 8 "Housing Assistance Payments" contract with built-in annual increases that would address inflation; the units are managed and operated under the Section 8 regulations; and it replaces HUD "Deed of Trust'' with a RAD "Use Agreement" so the PHA can borrow against the property to fund renovations. Ms. Ward reviewed the steps required for a RAD conversion. Judy Flemming, Program Coordinator, presented before the group. Ms. Flemming provided 2019 project updates. A major project for the year is the SCDP rental rehab for South Dale Apartments. The estimated total project cost is $789,285.71. Ms. Ward reviewed an employer survey that went out in May 2018 to manufacturing companies. 17 companies responded. Uponor said they feel they will be filling job openings with area workers and there will be no new housing needs. 3M submitted the employer survey after the workforce housing task force meeting and indicated that only rental housing will be needed. Ms. Ward provided data on affordability rates for homebuyers. The information showed that a household income of $55,000 can have a maximum mortgage of $173,234.81. Ms. Ward also provided data on affordability rates for rental properties. Ms. Ward provided an update on work done since the Maxfield Rental Housing Study was completed in 2012. Ms. Flemming provided an update on homeowner rehab project updates from 2018. Projects were done on homes on Golf Course Road NW, 5 h Avenue NW, McDonald Drive SW, Monroe Street SE and Maryland Street NW. Projects for 2019 include homes on Hassan Street SE, Jefferson Street SE, Southview Drive SW, Second Avenue SW, Sherwood Street SE and 1525 McDonal Drive SW. These projects are a mix of Live and Work, deferred grant program, grant program and mobile home initiatives. Items for the Council to consider include housing needs, when to complete the next update of the Maxfield Housing Study and review housing development tools. Motion by Christensen, second by Sebesta, to adjourn at 5:25 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DUNE 11, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15065 — Resolution Accepting Cash Donation to Hutchinson Fire Department (b) Resolution No. 15067 — Resolution Accepting Cash Donation from Crow River Sno Pros for Tree Purchases for Planting Along Luce Line Trail Motion by Cook, second by Sebesta, to approve Resolution Nos. 15065 and 15067. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of May 28, 2019 (b) Regular Meeting of May 28, 2019 Motion by Sebesta, second by Cook, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES June 11, 2019 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Change Order No. 4 — Letting No. 1, Project No. 18-01 (Century Avenue SE Reconstruction) (b) Consideration for Approval of Out of State Travel for Miles Seppelt to Attend the Mid -America Economic Development Council's Best Practices Conference July 17 — 19, 2019, in Milwaukee, Wisconsin (c) Consideration for Approval of Issuing 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 28 & 29, 2019, for NTPA Power Pull Nationals at McLeod County Fairgrounds (d) Consideration for Approval of Renewing Food Vendor License to Rafael Jimenez (e) Claims, Appropriations and Contract Payments Motion by Cook, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ucludes items like monthly or annual reports and communications from other entities.) 8. UPDATE AND REQUESTS BY RIVERSONG MUSIC FESTIVAL Pat May, Riversong Music Festival, presented before the Council. Mr. May provided an update to the Council on the Riversong Music Festival being held July 12 & 13, 2019, at Riverside Park. Mr. May explained that the committee has contracted with the Hutchinson Police Department for 24 hour coverage security throughout the festival along with Riversong committee site and security staff. All camp sites have been reserved by the committee. Festival hours begin on July 12t' at 5:00 p.m. and music ends at 12:00 midnight and open at 11:00 a.m. on July 13t' and end at 12:00 midnight. The Riversong committee is requesting approval on amplified music in the park, amplified music until midnight and the sale and consumption of alcohol within the park. Motion by Czmowski, second by Forcier, to approve requests of Riversong Music Festival as described above. Motion carried unanimously. 9. REVIEW OF CAMPBELL AND OTTER LAKES RESTORATION PROJECT FINAL REPORT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has been working with WSB over the last year to evaluate future improvements to the City's lakes and the South Fork Crow River. The project scope included collection and review of existing historical data, development of project goals and objectives with a Technical Advisory Panel, and preparation of concept plans and cost estimates of project options. Throughout the project TAP worked with WSB to develop and prioritize a variety of water quality, habitat and recreational improvements in and around the Hutchinson area. Along with developing a range of cost estimates for various projects, the effort also included identifying the many funding and grant sources that are available for the different types of projects. Many of the funding sources have annual grant allocations as well as different requirements for things such as cash or in -kind matches. The full report includes a summary of existing and historical data of Campbell and Otter lakes, compiles the input provided by the technical advisory panel, establishes the project goals and objectives and an implementation plan 2 CITY COUNCIL MINUTES June 11, 2019 with cost estimates. Eight projects were identified as potential lake improvement projects. These include: collect Otter and Campbell Lakes water quality and sediment data; Crow River and tributary stream restoration; lakeshore restoration; wetland restoration in upstream watershed; Crow River forebay BMP installation; habitat improvements; recreational activities and rough fish control. The total value of all of these projects total $24,420,000. This is not an exhaustive list and is meant to serve as a guide for the City. Council Member Cook asked if it would be beneficial to set some funds aside from the community improvement fund to earmark them for the river basin project. Discussion was held on the benefits of having money set aside and ready to be applied to projects as grant funds become available. All council members agreed to funds being set aside and earmarked for this project. UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-801 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that this ordinance was reviewed at the last Council meeting and no changes have been made to it. The contractor on the 5t' Avenue reconstruction project has requested that the noise ordinance be revised to allow the start time on Saturdays to be 7:00 a.m. instead of 9:00 a.m., similar to weekdays. This project is scheduled to be completed by September 27, 2019. Motion by Czmowski, second by Sebesta, to approve second reading and adoption of Ordinance No. 19-801. Motion carried unanimously. 11. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2019 NATIONAL CITIZEN SURVEY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that about a month ago he spoke with the Council about thinking about custom questions to include on the National Citizen Survey that will be going out this summer. Mr. Jaunich provided some example questions thought of by staff and also examples from National Citizen Survey in regard to affordable housing and childcare. Staff is asking the Council to select three custom questions to be included in the survey. Council Member Cook noted that he feels perhaps questions on affordable housing and childcare could probably be separate surveys on their own so perhaps no questions are needed on the National Citizen Survey. Council Member Cook also expressed that there may not be enough information on the river basin project at this time so perhaps no question should be put on that topic yet. Council Member Cook liked the question related to sales tax, specifically Question 91A on the City's sample questions. He also liked the question related to street repairs, specifically Question 92A. The Council also liked Question 93. Motion by Cook, second by Christensen, to approve custom questions 91A, 92A and 93 for the 2019 National Citizen Survey. Motion carried unanimously. CITY COUNCIL MINUTES June 11, 2019 NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 15068 — RESOLUTION ENTERING INTO MN/DOT AGREEMENT 1033863 — TRAFFIC SIGNAL AT INTERSECTION OF TRUNK HWY 15 AND SOUTH GRADE ROAD Kent Exner, City Engineer, presented before the Council. Mr. Exner explained MnDOT has agreed to fund approximately 50% of the new traffic signal installation at the intersection of Trunk Hwy 15 and South Grade Road ($141,000 — Local Partnership Project grant). Also, the City will participate in cost -sharing relative to the installation of the new signal control cabinet in the amount of $26,629.79. This grant and expenditure will be accounted for within the ultimate 2019 City Construction Fund. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15068. Motion carried unanimously. 13. APROVE/DENY SETTING COUNCIL WORKSHOP ON JUNE 25, 2019, AT 4:00 P.M. TO REVIEW PARKS MASTER PLAN Motion by Czmowski, second by Christensen, to set Council workshop on June 25, 2019, at 4:00 p.m. to review Parks Master Plan. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. APPROVAL OF COMMUNICATIONS TO LIBRARY BOARD Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that at the end of the last meeting a question was raised regarding the role of the Library Board to the City Council. Council asked staff to put together a communication to the library board that notes what the City Council's expectation is for the Board. Motion by Christensen, second by Cook, to approve communications to Library Board. Council Member Cook noted that not much feedback is ever provided from Pioneerland to the City. Council Member Cook asked if the Pioneerland board minutes could be forwarded to the City to be placed in Council packets. Motion carried unanimously. 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Economic Development Authority Board Minutes from February and March 2019 b) Hutchinson Utilities Commission Minutes from April 24, 2019 NHSCELLANEOUS 16. STAFF UPDATES Kent Exner — Mr. Exner noted that three applications of mosquito control have been applied thus far; Public Works Week was held the end of June and staff is working with Tiger Path to gain interest of students in Public Works careers; Mr. Exner shared a postcard that will be going out to businesses and .19 CITY COUNCIL MINUTES June 11, 2019 residents from MnDOT on the Hwy 15/Main Street project that will be starting in 2020. The post card is a depiction of what the construction will look like in different phases and will include general information along with the official detour route. Matt Jaunich — Mr. Jaunich noted that a kickoff meeting for the Blandin Leadership Institute was held last week. The group will now begin recruiting particippants for the program. Mr. Jaunich noted that 19 RFPs were received for the City marketing/branding campaign. He asked the Council if a subcommittee should be formed to pick the finalists or if the full Council wants to review all 19 RFPs. Council Members Cook and Christensen noted they would help with the initial review to narrow down the finalists. 17. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook expressed that the Linden Avenue pond project is looking good. He asked if a portable toilet could be added to the dog park (this was donated by a private citizen last year). Council Member Cook asked if there is an accident history at the intersection of South Grade Road/Lynn Road. This section is being proposed to be closed with the South Grade Road improvements and he feels it has a large amount of use. Staff expressed that this area has been problematic since it was installed. Chad Czmowski — Council Member Czmowski provided an update on Water Carnival activities this week. Mary Christensen — Council Member Christensen provided an update on the happenings at the Harrington -Merrill House this weekend. Gary Forcier — Mayor Forcier requested that all people and children stay out of the fountain in Library Square. There is a lot of equipment in the fountain that can easily be broken if stepped on. He also noted that if individuals wish to get a hold of him, it is best to call him and not email him as he doesn't always check his email on a regular basis. He noted that a phone call to him would be the quickest way to get a response from him. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 7:00 p.m. Motion carried unanimously. 5 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License - Voiture Local No. 414 Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Voiture Local No. 414, a club, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on November 19, 2019, at the VFW Post 906. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Voiture Local No. 414 on November 19, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cr:�of r4a 7WZ =- W-117 111 Hassan Street Southeast Hutchinson. MN 55350 (320) 5 97-515 1 Fax. (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 daysbeforeevent in order to he considered A lication TYpe X Short Term Date(s) r - t r- i g ' Fee: $30.00 Mon hlDav/Year - MoPdhlD JYear A4PJ Qr anization Information "3j Y'VXMt*- -'�No Lh evr 5'4-S'sa -o�Z3 Name Phone Number Address where regular meeting are held City State Zip Federal or State TD; 4' 1-7 S ? Day and time of meetings? L d w , 0 -r t-h t ma-c-tLC Is this organization organized under the laws of the State of Minnesota? V yes ❑ no p How long has the organization been inexistence? .)) How may members in the organization? 1 � What is the purpose of the organization? Its tAda',!; �a �1 i �c�i ��! �c 0- In whose custody will organization records be kept? t� - f ecy � yt ,Lo 'e e4 w 3 076 - P017-3' Name Phone Number 3C) $'-f I---- Aj- t -, ,,, Q 3 YX Address City State zip Duly Authorized Officer of the Organization Information Dwe Name Phone Number 4,000- AVE 61emco6 AN c- 3 Residence address City State Zip Date of Birth: 04 1 Q 9 1 / '? l 3 Place of Birth: 617 f CalL_6 M k1 Manthlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: Laity of Hutchinson if ppfication for Gambling Devices License Page 2 of 3 under Minnesota Statute ' True Name Phone Number l� 5' Lam. C QT r� Residence Address city State Zip Date of Birth: A J Q 1 / 7 YI Place of Birth: L-eeIe�' a Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Kno If yes, explain: How long have you been a member of the organization? -{ ,& V V. Game Information cat # 5- s 3 ''7 r Name of location where game will be played Phone Number Address of location where game will be played City ��jj State ! Zip Date(s) and/or day(s) gambling devices will be used:, -through r t v 0 AM Hours of the day gambling devices will be used: From j To - Alz Maximum number of player: J oRee If - It Ix Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used`? _0 yes ❑ no If yes, will a charge be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of locatron where game will be played city ,State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To p Maximum number of player. - Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no City of Hutchinson Applicanonfor Gambling Devices Liceme Page 3 of 3 Officers of the Or anization (i necessa , list additional names on se arate sheet) Name S Title /] esidence Address City State �"ElC7L5[��d( ^Zip + Name Title 6 A ri• Address City State Zip rResidence t Name Title Residence Address Cit State zip Officers or Other Persons Paid for Services Information (ifnecessary, list additional name~c on ,se arate sheet] Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City ,State zip Have you (Gambling Manager and Authorized Officer)read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager *yes ❑ no �A —Authorized Officer Ayes © no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 11.4.20 relating to gambling and I will familiarize myself with the contents thereof. 1 Signature of authorized 4icer of organization GA Signature manager of organizations Internal Use Only City Council © approved 0 denied Notes: Date G--11-17 Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2019 Pavement Repairs - PO#19914 Department: Public Works LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Augment annual street & pavement repairs, due to unavailability of primary contractor. Requested quotes from companies available, and received one response from Bertram Asphalt, Paynesville, MN. Other vendors indicated they are busy with work built up over the last couple of wet years and from severe frost damage this spring, so they weren't interested in providing price quotes because the work could not be done in a timely manner.. Anticipated repairs in 2019: $ 80,000 Streets & Roadways $ 80,000 Total BOARD ACTION REQUESTED: Approve Purchase Order #19914 for Pavement Repairs - 2019 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 80,000.00 Total City Cost: $ 80,000.00 Funding Source: General Fund (additional funding approved) Remaining Cost: $ 0.00 Funding Source: C)itya City of Hutchinson 111 Hassan ST SE Hutchinson, MN 55350 VENDOR ADDRESS: 133896 BERTRAM ASPHALT COMPANY, INC. PO BOX 162 PAYNESVILLE, MN 56362 Purchase Order 019914 019914 06/17/2019 133896 SHIP TO: City of Hutchinson 1400 Adams St SE Hutchinson, MN 55350 ORDERED BY FOB TERMS CONTRACT # DEPARTMENT TERMS JOLSON NONE PUBWORK NET30 PO DESCRIPTION: PAVEMENT REPAIRS QUANTITY UNITS DESCRIPTION UNIT PRICE AMOUNT 1 LS STREET REPAIRS PER QUOTED PRICING 100-4302-54360 Contractual R&M 80,000.00 80,000.00 80,000.00 TAX EXEMPT ID: 8022935 NET TOTAL: 80,000.00 CITY OF HUTCHINSON PURCHASIN DATE DO NOT ACCEPT THIS ORDER UNLESS IT IS SIGNED. 1. Mail one invoice to accounts payable, City of Hutchinson, 111 Hassan ST SE, Hutchinson, MN 55350. 2. All packages, cartons, or other containers must be plainly marked with the purchase order numbers. 3. Whenever a delivery is rejected, the vendor shall be notified and be given the reason for the rejection. All rejected deliveries shall be held at the vendor's risk and he shall bear the expense of removal. 4. The City of Hutchinson is specifically exempt from payment of Federal Excise Tax, State Sales Tax and Local Sales Tax. SPECIAL NOTES City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 June 17, 2019 To: Finance & Engineering Departments From: John Olson, Public Works Manager Subject: Street repairs As I suspected, and had indicated was a distinct possibility at our recent Resource Allocation Committee meeting, it is going to be difficult to get street repair work done, due to the significant frost damage in the region. Wm Mueller & Sons has indicated they are not available again until late July to complete anymore of our repairs. They are going to be very busy making repairs in many other communities in the area, due to severe frost damage. To -date, City staff has excavated, installed geotextile fabric and placed gravel at all frost -damaged sites. Wm Mueller & Sons was able to make repairs on only slightly less than half of those areas. To address these repairs in a more timely manner, I solicited pricing from Bertram Asphalt, Paynesville, MN. They do some repairs themselves, but also work with a company called Diversified Paving for some of the larger work. Their pricing is competitive with Wm Mueller & Sons. Even though the price of asphalt was higher with Bertram Asphalt, when comparing pricing after selecting three past repairs at random, Bertram Asphalt's price was lower on 2/3 of the repairs. This is primarily due to lower pricing for water and tack oil equipment. I have not worked with this company before, but am willing to do so in order to get these repairs completed in a more timely manner. City of Hutchinson Centerline Map Frost Damage Street Repairs N Nk Ww K\- t Pntchinn & Renzlr Work CondkLn 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the Clty's Public Works facility. 4. Install to match existing mat (or a minimum of 3 inches) of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prlor to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an Invoice for the work. 7. Work to be completed as soon as is practicable after the City Issues a work order, Contractor must notify City if repairs will be delayed more than two weeks. 8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. P 1. Work is to be invoiced to the City using Items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not Include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5_ Subcontracted work, if authorized by the City, is to be billed at cost plus S%. The subcontractor's name, contact information, and invoice/pricing is to be included. How r ly labor Ratrs Po u r IV Enuinment Rates FOREMAN $/hr $ 84.35 DUMP TRUCK, SINGLE -AXLE $/hr no LABOR - GENERAL $/hr $ 79.10 DUMP TRUCK, TANDEM ORTRIAXLE $/hr $ 99.75 LABOR -TRAFFIC CONTROL $/hr 5 57.75 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 110.25 TRAILER, LOW BOY $/hr $ 131.25 Material PrTO f 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 69,30 TRUCK, 4rD � k J4N "/hr $ 36.75 TACK OIL Gal $ 4.73 TRUCK,LYAI'ER'74'±'• VtJ (b//ta $Ar $ 36.75 CLASS S 100%CRUSHED LIMESTONE Ton $ 17.22 RECYCLED BITUMINOUS/CONCRETE Ton $ 11.55 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 120.75 SELECT GRANULAR BORROW Ton $ 8.24 PAVER, CATAP600D OR EQUIVALENT $/hr no TOPSOIL, SCREENED CY $ 25.63 PAVER, CATAP1000D OR EQUIVALENT $/hr no Ham&EQUJRM nt Rates ROLLER, STEEL WHEEL $/hr $ 31.50 SKIDSTEER LOADER -MILL, HAMMER, BROOM $/hr $ 78.75 ROLLER, RUBBER TIRE $/hr no SKIDSTFER LOADER $/hr $ 59,85 STREET SWEEPER, PICK UP TYPE $/hr no LOADER, CAT 966 OR EQUIVALENT 5/hr no MOTOR GRADER $/hr $ 141.75 LOADER, CAT 970 OR EQUIVALENT $/hr no LOADER, CAT 980 OR EQUIVALENT $/hr na BACKHOE, CAT 320 OR EQUIVALENT SF $ 257.25 BACKHOE, CAT 330 OR EQUIVALENT SF $ 336.00 BACKHOE, TRACTOR -LOADER SF no InLV V111/71l `11� Lb(1 1e�l �5 s b�on�f c Eus ypk>�' SI/1 do CA "o 71 OV-5 ,5Cr 0-110wer), Street Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the ❑ty's Public Works facility. 4. Install to match existing mat or a minimum of4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks- S. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3, All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. S. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. Hourly Labor Rates FOREMAN $/hr $ 90.00 LABOR - GENERAL $/hr $ 65.00 LABOR -TRAFFIC CONTROL $ 65.00 Material Pricing SELECT GRANULAR BORROW Ton $ 4.50 RECYCLED BITUMINOUS/CONCRETE Ton $ 9.85 CLASS 5100% CRUSHED LIMESTONE Ton $ 1135 LV3/LV4 BITUMINOUS MIX (PG 58-28) Ton $ 60.00 TACK OIL Gal $ 4.50 TOPSOIL, SCREENED Cy $ 13.00 Hourly Equipment Rates BACKHOE, CAT 320 OR EQUIVALENT SF $ 170.00 BACKHOE, CAT 336 OR EQUIVALENT SF $ 195.Do SMALL BACKHOE, TRACTOR -LOADER SF $ 140.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ 155.00 DOZER, CAT DS OR EQUIVALENT $/hr $ 165.00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 175.00 Hourly Equipment Rates (Cont.) MOTOR GRADER $/hr $ 150.00 LOADER, CAT 966 OR EQUIVALENT $/hr $ 174.00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 195.00 LOADER, CAT 980 OR EQUIVALENT $/hr $ 195.00 SKIDSTEER LOADER $/hr $ 125.00 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 145.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 85.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 92.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 100.00 TRUCK, WATER $/hr $ 115.00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 190.00 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 305.00 PAVER, CAT AP600D OR EQUIVALENT $/hr $ 385.00 PAVER, CAT AP1055D OR EQUIVALENT $/hr $ 470.00 ROLLER, STEEL WHEEL $/hr $ 145.00 STREET SWEEPER, PICKUP TYPE $/hr $ 135.00 TRAILER, LOW BOY $/hr $ 180.00 WM and Sons,Inc�s."[i�'�' =�tS*cr�--� Park Ave.r 831 Park APO Box 247f ±f�'�: Hamburg, MN 55339 „ s o s a . „ .ram BY: O q Hourly labor rates Foreman Labor -General Labor -Traffic Control Materials nricin LV3/LV4 Bituminous mix (PG 58-28) Tack oil Class 5 100% Crushed Limestone Recycled Bituminous/Concrete Select Granular Borrow Topsoil, Screened HnuriV eauioment rates Skidsteer Loader -Mill, Hammer, Broom Skidsteer Loader Loader, Cat 966 or equiv. Loader, Cat 970 or equiv. Loader, Cat 980 or equiv. Dump truck, single -axle Dump truck, tandem/tri-axle Dump truck, quad/quint-axle Trailer, Low Boy Truck, Asphalt Distributor Trailer, Tack oil Truck, Water Paver LeeBoy 8515 or equiv. Paver, Cat AP600D or equiv. Paver, Cat AP1000D or equiv. Roller, Steel Wheel Roller, Rubber Tire Street sweeper, Pick up type Motor Grader Backhoe, Cat 320 or equiv. Backhoe, Cat 336 or equiv. Backhoe, Tractor -Loader (small) Dozer, Cat D4 or equiv. Dozer, Cat D5 or equiv. Dozer, Cat D6 or equiv. Wm Mueller & Sons Bertram $/hr $ 90.00 $ 84.35 $/hr $ 65.00 $ 79.10 $/hr $ 65.00 $ 57.75 Ton $ 60.00 $ 69.30 Gal $ 4.50 $ 4.73 Ton $ 11.35 $ 17.22 Ton $ 9.85 $ 11.55 Ton $ 4.50 $ 8.24 CY $ 13.00 $ 25.63 $/hr $ 145.00 $ 78.75 $/hr $ 125.00 $ 59.85 $/hr $ 174.00 n/a $/hr $ 185.00 n/a $/hr $ 195.00 n/a $/hr $ 85.00 n/a $/hr $ 92.00 $ 99.75 $/hr $ 100.00 $ 110.25 $/hr $ 180.00 $ 131.25 $/hr $ 190.00 n/a $/hr $ 36.75 $/hr $ 115.00 $ 36.75 $/hr $ 305.00 $ 120.75 $/hr $ 385.00 n/a $/hr $ 470.00 n/a $/hr $ 145.00 $ 31.50 $/hr n/a n/a $/hr $ 135.00 n/a $/hr $ 150.00 $ 141.75 $/hr $ 170.00 $ 257.25 $/hr $ 195.00 $ 336.00 $/hr $ 140.00 n/a $/hr $ 155.00 n/a $/hr $ 165.00 n/a $/hr $ 175.00 n/a Comparative pricing based on actual past invoices: Wm Mueller &Sons, Hamburg,MN Bertram Asphalt Co. Single -axle dump truck 8 $ 85,00 $ 680,00 Single -axle dump truck 8 $ 99,75 $ 798.00 Tandem/triaxle dump truck 8 $ 92.00 $ 736.00 Tandem/triaxle dump truck 8 $ 99.75 $ 798.00 Leeboy 8515 Paver 2.25 $ 305.00 $ 686,25 Leeboy 8515 Paver 2.25 $ 120.75 $ 271.69 Water truck 2 $ 115.00 $ 230,00 Water truck 2 $ 36_75 $ 73.50 Steel wheel roller 2 $ 145.00 $ 290.00 Steel wheel roller 2 $ 31.50 $ 63.00 Rubber tire roller 1,5 $ 145.00 $ 217.50 Rubber tire roller 1.5 S 31_50 $ 47.25 Asphalt distributor 1.25 $ 190.00 $ 237.50 Asphalt distributor 1.25 $ 36.75 $ 45,94 Skid steer loader w/mill, hammer 6 $ 145.00 $ 870.00 Skid steer loader w/mill, hammer 6 5 59.85 $ 359.10 Low boy trailer 1.25 $ 180.00 $ 225.00 Low boy trailer 1.25 $ 131.25 $ 164.06 Foreman labor 16 $ 90.00 $ 1,440,00 Foreman labor 16 $ 84.35 General labor 40 $ 65,00 $ 2,600.00 General labor 40 $ 79,10 $ 3,164.00 Hot mix 37.5 $ 60.00 $ 2,250.00 Hot mix 37.5 69.30 $ 2,598.75 $ 10,462.25 $ 8,383.29 Single -axle dump truck 4 $ 85.00 $ 340.00 Single -axle dump truck 4 $ 99.75 $ 399.00 Single -axle dump truck 4 $ 85.00 $ 340.00 Single -axle dump truck 4 S 99.75 $ 399.00 Quad/quint axle dump truck 2.5 $ 100.00 $ 250,00 Quad/quint axle dump truck 2.5 $ 110-25 $ 275.63 Quad/quint axle dump truck 3 $ 100.00 $ 300.00 Quad/quint axle dump truck 3 $ 110.25 $ 33%75 Quad/quint axle dump truck 3 $ 100.00 $ 300.00 Quad/quint axle dump truck 3 $ 110.25 $ 330.75 Steel wheel roller 2 $ 145.00 $ 290.00 Steel wheel roller 2 $ 31.50 $ 63,00 Asphalt distributor 1.5 $ 190.00 $ 285.00 Asphalt distributor 1.5 36.75 $ 55,13 Skidsteer loader 6 $ 125.00 $ 750.00 Skidsteer loader 6 $ 59.85 $ 359.10 Skidsteer loader, w/ mill, hammer 1.5 $ 145.00 $ 217.50 Skidsteer loader, w/ mill, hamer 1.5 $ 78.75 $ 118.13 Foreman labor 7 $ 90.00 $ 630.00 Foreman labor 7 5 84.35 $ 590.45 General labor 14 $ 65.00 $ 910.00 General labor 14 $ 79.10 $. 1,107,40 Tack oil 20 $ 4.50 $ 90.00 Tack oil 20 4.73 $ 94.60 Bituminous mix 50.4 $ 60.00 $ 3,024.00 Bituminous mix 50.4 $ 69,30 $ 3,492.72 $ 7,726.50 $ 7,615.65 Single -axle dump truck 1.5 $ 85.00 $ 127.50 Single -axle dump truck 1.5 $ 99.75 $ 149.63 Single -axle dump truck 1.5 $ 85,00 $ 127.50 Single -axle dump truck 1.5 $ 99.75 $ 149.63 Quad/quint axle dump truck 3 $ 100.00 $ 300.00 Quad/quint axle dump truck 3 $ 110.25 $ 330.75 Quad/quint axle dump truck 3 $ 100.00 $ 300.00 Quad/quint axle dump truck 3 $ 110.25 $ 330.75 Steel wheel roller 2 $ 145.00 $ 290.00 Steel wheel roller 2 $ 31.50 $ 63.00 Asphalt distrubtor 1 $ 190.00 $ 190.00 Asphalt distrubtor 1 $ 36.75 $ 36,75 Skidsteer loader 3 $ 125.00 $ 375.00 Skidsteer loader 3 $ 59.85 $ 179.55 Skidsteer loader, w/ mill, hammer 3.5 $ 145.00 $ 507.50 Skidsteer loader, w/ mill, hammer 3,5 $ 78.75 $ 275.63 Foreman labor 7 $ 90.00 $ 630.00 Foreman labor 7 $ 84.35 $ 590.45 General labor 35 $ 65.00 $ 2,275,00 General labor 35 $ 79,10 $ 2,768.50 Tack oil 40 $ 4.50 $ 180.00 Tack oil 40 $ 4_73 $ 189.20 Bituminous mix 39.5 $ 60.00 $ 2,370,00 Bituminous mix 39.5 $ 69.30 $ 2,737.35 $ 7,672,50 $ 7,801.18 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 5/Project No. 18-05 — South Central Drainage Area Phase 1 This Change Order addresses the extension of the final completion date due to adverse weather conditions. This Change Order does not result in an increase to the Contract amount. This action does extend the Final Completion Date from 05/24/2019 to 06/13/2019. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L5P18-05 L5P18-05 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Hjerpe Contracting Inc Linden Park - 610 Linden Ave SW 16246 Hwy 15 S TOTAL CHANGE ORDER AMOUNT Hutchinson, MN 55350 $0.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. Issue: The Engineer has determined that due to adverse weather conditions, the original Final Completion Date of May 24th, 2019 will be extended to June 13th, 2019. Resolution: The Engineer has determined that the Special Provisions SP-4.1 Completion is hereby revised to read that the Contractor must complete all work under this Contract on or before June 13th, 2019. COST BREAKDOWN There are no items associated with this Change Order. * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ ] Is Not Changed [ ] Is Decreased by Working Days [ X ] Is Increased by 20 Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days kpproved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 234-8305 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: Approved by Hutchinson City Council 06/25/2019. Signed Mayor, Gary Forcier Date: 06/25/2019 Signed City Administrator, Matthew Jaunich Date: 06/25/2019 Original Contract Amount: $697,689.60 Previous Change Orders: $ 0.00 Completion Date: 05/ 06/13/2019 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Crow River Winery Dispensing Liquor at Historic Hutch Event Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Crow River Winery has requested to dispense wine at Historic Hutchinson's 20th Anniversary event being held at the historic Depot on August 20, 2019. Crow River Winery is requesting to offer wine, cider and beer by the glass sales. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery has been authorized by the Council to conduct similar type of activities at other events. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense liquor at Historic Hutchinson's 20th Anniversary event on August 20, 2019, at historic Depot. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: W I N E R Y June 17, 2019 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Historic Hutchinson 201h Anniversary Party Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer wine, cider and beer by the glass sales at the Historic Hutchinson 201h Anniversary Party which will be held at the Depot in Hutchinson (25 Adams Street SE) on Tuesday, August 20, 2019, from 6:00-9:OOPM. Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 McLeod County Combination Liquor License - "On and Off Sale": No. 19-01 Please feel free to contact me with questions. Best, Chelsey Koubsky General Manager Crow River Winery ckoubsky@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. / Hutchinson, MN 55350 320-587-2922 W I N E R Y June 17, 2018 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Historic Hutchinson 201h Anniversary Party Liquor Service Security Plan Location: Crow River Winery has been asked to provide wine, beer, and cider by the glass sales to attendees of the Historic Hutchinson 201h Anniversary Party. The event will be on August 20, 2019, at the Depot in Hutchinson (25 Adams Street SE). The sale of the alcoholic beverages will take place inside the Depot. Identifying Consumers: Crow River Winery's policy is to ID every consumer and serve alcoholic beverages only to those who are 21+ with proper ID in accordance with Minnesota Law. Alcoholic Beverage Sales: Crow River Winery will serve wine, beer and cider by the glass during the event. Please feel free to contact me with questions. Chelsey Koubsky General Manager Crow River Winery ckoubsky@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. / Hutchinson, MN 55350 320-587-2922 �® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 6/18/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Associated Benefits and Risk Consulting 6000 Clearwater Drive Minnetonka MN 55343 CONTACT NAME: Jenny Saylor PHONE FAX A/c No Ext: 952-947-9700 A/C No: ADDRESS: jenny.saylor@associatedbrc.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: SFM Mutual Insurance Company 11347 INSURED BOXEL-1 Boxelder Farm LLC INSURER B: United Fire & Casualty Company 13021 Crow River Winery LLC INSURERC: INSURER D7 Prieve Farms, LLC 20855 Kensington Blvd Lakeville MN 55044-7486 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER:480497393 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICYNUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS B X COMMERCIAL GENERAL LIABILITY 60434327 6/30/2019 6/30/2020 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence) ccurrence $ 100,000 MED EXP (Any one person) $ 5,000 X Liquor Liability PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER : GENERALAGGREGATE $2,000,000 POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 Liquor Liability $ Included OTHER: B AUTOMOBILE LIABILITY 60434327 6/30/2019 6/30/2020 COMBINED SINGLE LIMIT Ea accident $1,000,000 X BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY B X UMBRELLA LIAB X OCCUR 60434327 6/30/2019 6/30/2020 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N 53625.208 6/30/2019 6/30/2020 X PER OTH- STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ NIA E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises CG7174 07/11. Additional Insured -State of Governmental Agency or Subdivision or Political Subdivision -Permits or Authorization Relating to Premises CG2013 05/09 The City of Hutchinson is included as additional insured for General Liability per form CG2013 05/09 listed above. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Hutchinson 111 Hassan St SE AUTHORIZED REPRESENTATIVE f f Hutchinson MN 55350 r ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Final Plat for City of Hutchinson Street Right of Way Plat No.14 Department: Planning LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This right of way plat is formalizing the location and creation of a public street, which formally was the private street known as West Highland Park Drive NE. Nobody from the public spoke regarding this request. The Planning Commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of right-of-way plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15070 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14. FACTS 1. Hutchinson Technology is the owner of Parcel 1 and Parcel 3; and, 2. Uponor NA Asset Leasing, Inc. is the owner of Parcel 2 and Parcel 4; and 3. The subject property is legally described as: Parcel 1 — That part of the West Half of the Southeast Quarter and that part of the Southwest Quarter of the Northeast Quarter all in Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, shown as Parcel 1 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof. TOTAL AREA = 2.325 Acres Parcel 2 — That part of the Southwest Quarter of the Northeast Quarter, Section 32, Township 117 North, Range 29 Wet, McLeod County, Minnesota, shown as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof. TOTAL AREA = 0.018 Acres Parcel 3 — That part of Lot 4 of the AUDITOR'S PLAT OF THE WEST HALF OF SECTION 23, TOWNHIP 117 NORTH, RANGE 29 WEST, according to the map thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota, shown as Parcel 3 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof. TOTAL AREA = 0.898 Acres Parcel 4 — That part of Lot 4 of the AUDITOR'S PLAT OF THE WET HALF OF SECTION 32, TOWNSHIP 117 NORTH, RANGE 29 WEST, according to the map thereof on file and of recorded in the office of the County Recorder, McLeod County, Minnesota, shown as Parcel 4 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof. TOTAL AREA = 0.345 Acres 4. The City of Hutchinson has applied for a 1 lot final plat, located near 1135 Hwy 7 E, Hutchinson, MN, to be known as City of Hutchinson Street Right of Way Plat No. 14. 5. The Planning Commission met on June 18, 2019 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The platted roadway meets the subdivisions standards for new roadways in the City Code. Findings of Fact — Resolution # 15070 Right of Way Plat #14 Page 2 b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 6. The City Council of the City of Hutchinson reviewed the request at its meeting on June 25, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of City of Hutchinson Street Right of Way Plat No. 14 subject to the following findings and conditions: a. The platted roadway meets the subdivisions standards for new roadways in the City Code. b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW 7. The final plat request meets the following standards as required in Sections 153.35—153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 8. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for City of Hutchinson Street Right of Way Plat No. 14 are approved. Adopted by the City Council this 25th day of June, 2019. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: June 12, 2019, for June 18, 2019, Planning Commission Meeting Application: RIGHT OF WAY PLAT NO. 14 Applicant: City of Hutchinson RIGHT OF WAY PLAT NO. 14 This right of way plat is formalizing the location and creation of a public street, which formally was the private street known as West Highland Park Drive NE. * Indicates property described in this no icJOL 3' !I ter. "" ► r 1 is , i G'x a � - 1-P 4 �r Right of Way Plat No. 14 Planning Commission — 6-18-19 Page 2 GENERAL INFORMATION Existing Zoning: R-1 Property Location: Former eastern entrance to Hutchinson Technology Lot Size: n/a Existing Land Use: Street Adjacent Land Use: Commercial, Industrial, and Agricultural Adjacent Zoning: I-1 (Light Industrial), C-4 (Fringe Commercial) and Agriculture (outside of City Limits). Comprehensive Land Use Plan: n/a Zoning History: n/a Applicable Regulations: Sections 153.050 - 153.051, City Code Analysis and Recommendations: Staff recommends approval of the right-of-way plat with the following recommendations and findings: 1. The platted roadway meets the subdivisions standards for new roadways in the City Code. 2. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14 f TECHNOLOGY DRIVE NE � ND WEST HIGHLAND PARK DRIVE NE J PLAT OF,f pi1+7 R,5 Lot s� 1/4 r f /4 I THE IFQ , �: o M1E I VV adz OF Lot 6 THE � Lot 5 ,5 f N R.2s w. r r � N. f r. � I SECT+O� 32. + + f � f 1 — f MINIWE54TA DEPARTMENT OF iR6NSPt712rAT10N "...- R1GN7 CF {'fCA Y P�7- NO- 43-37 '..•�• �--�-----�.I or 5r 1'¢ y-w 1/4 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of a CUP for a used care sales lot at 1130 HWY 7 E Department: Planning LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Brian Brice is seeking approval for a used car sales lot and automotive repair shop at 1130 Hwy 7 E in Hutchinson. This location previously was the home of Double O Auto & Truck Repair. See attached staff report for more information. Nobody from the public spoke regarding this request. The Planning Commission unanimously recommended approval of this request with the noted conditions. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15071 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A USED CAR SALES AND AUTOMOTIVE REPAIR SHOP LOCATED AT 1130 HWY 7 E, BRIAN BRICE, APPLICANT. FACTS Brian Brice is the owner of a parcel of land located at 1130 Highway 7 E, Hutchinson, Minnesota; and 2. Brian Brice has applied for a conditional use permit for a used car sales and automotive repair shop; and 3. The subject property is legally described as: FULL LEGAL: That part of the South Half of the Southeast Quarter of Section Thirty -Two (32), Township One Hundred Seventeen (117) North of Range Twenty -Nine (29) West, McLeod County, Minnesota described as follows, to -wit: Commencing at the Northwest Corner of said South Half, thence Southerly along the West line of said South Half a distance of 209 feet to the center line of State Highway No 7; thence South 89 degrees 24 minutes East, assumed bearing, along said center line, a distance of 520.00 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 24 minutes East a distance of 100.00 feet; thence Southerly, parallel with said West line, a distance of 273.08 feet; thence North 89 degrees 24 minutes West a distance of 100.00 feet; thence Northerly, parallel with said West line, a distance of 273.08 feet to the point of beginning. 4. The property is located in the C-2 (Automotive Service Commercial) Zoning District. 5. The request for a conditional use permit is required because of Sections 154.062, 154.175 of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on June 18, 2019 with the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-2 Zoning district and the Zoning Ordinance, as well as all other City regulations. b. The amount of vehicles for sale is limited to a maximum of 20 and must either be stored on an improved surface or inside the building. c. The parking stalls on the east side of the building will need to be painted, including an accessible stall. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on June 25, 2019 and has considered the recommendation and Findings of Fact — Resolution 15071 Conditional Use Permit 1130Hwy 7E 06/25/2019 Page 2 findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-2 Zoning district and the Zoning Ordinance, as well as all other City regulations. b. The amount of vehicles for sale is limited to a maximum of 20 and must either be stored on an improved surface or inside the building. c. The parking stalls on the east side of the building will need to be painted, including an accessible stall. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.062 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Brian Brice, applicant, to operate a used car sales and automotive repair shop in a C-2 zoning district located at 1130 Hwy 7 E is hereby approved. Adopted by the City Council this 25th day of June, 2019. ATTEST: Findings of Fact — Resolution 15071 Conditional Use Permit 1130Hwy 7E 06/25/2019 Page 3 Matt Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: June 12, 2019, for June 18, 2019, Planning Commission Meeting Application: Consideration of a Conditional Use Permit for Used Car Sales and Automotive Repair Shop at 1130 Hwy 7 E, Hutchinson. Applicant: Brian Brice Conditional Use Permit Brian Brice is seeking approval for a used car sales lot and automotive repair shop at 1130 Hwy 7 E in Hutchinson. This location previously was the home of Double O Auto & Truck Repair. Conditional Use Permit 1130Hwy 7E Planning Commission — 6/18/19 Page 2 GENERAL INFORMATION Existing Zoning: C-2 (Automotive Service Commercial) Property Location: 1130 Hwy 7 East, Hutchinson Lot Size: .63 Acres Existing Land Use: Commercial — Auto Repair Adjacent Land Use: Commercial Adjacent Zoning: C4 Fringe Commercial (West), C4 Fringe Commercial (East, Joint Planning Area) Comprehensive Land Use Plan: Commercial Zoning History: Property has Double O Auto for many years. Applicable Regulations: Section 154.062, 154.175 Building: Existing Building will be used. It is approximately 2,700 square feet. Conditional Use Permit: A Conditional Use Permit (CUP) is needed for used car sales in this area. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The applicant is requesting a CUP to sell used vehicles obtained from automobile auctions and private parties. The application states that it is the intent of the owner to provide a neat, clean, organized lot with no negative impact on the environment. The goal of the business is to sell approximately 100-120 vehicles per year (please note there will not be that many on site at one time). Staff discussed this request at its June 10, 2019 Planning Staff meeting. Staff suggests that all vehicles for sale are located on a paved improved surface, such as concrete or asphalt. It appears the only paved surface on the lot is the area to the north of the building and a small area directly east of the building. Any cars that are on the site will need to be stored on the improved surfaces. Staff recommends that the CUP limit the amount of vehicles for sale be limited to a maximum of 20 and must either be stored on an Conditional Use Permit 1130Hwy 7E Planning Commission — 6/18/19 Page 3 improved surface or inside the building. The parking stalls on the east side of the building will need to be painted, including an accessible stall. Recommendation: Staff recommends approval of the conditional use permit with the following conditions: The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. The amount of vehicles for sale is limited to a maximum of 20 and must either be stored on an improved surface or inside the building. The parking stalls on the east side of the building will need to be painted, including an accessible stall. �1 „i.'., t1 11 Ln I+ 0 cfl o � 0. aOJL Ow — — J v N a.J.gw — — J S EMMG 4 Bmwo Z.... •-QL COIiC.-PAD 1 Ui !14 s 10a 7o'-o" a PROPOSED FRONT LOT Tom ga LM � U.S: HIGHWAY 7 WE `M SCAT E 1" = W . RECE",.M-D Nov I::iwA pepl.cn �" dP.Z86 . PMPbSM FRONT LOT I ... � _ � 8AR1AYS IWiO / SMES LOT o Conditional Use Permit for Used Car lot and Auto Repair The intent is to own and operator a used car dealership to provide affordable, reliable vehicles including cars, SUV's and trucks to Hutchinson community and surrounding areas. Vehicles will be acquired thru automobile auction as well as possible private owners. The intent is to provide a neat, clean, organized lot with no negative impact to the environment. The goal of the business would be to sell approx. 100 - 120 vehicles per year. Also seeking to continue current conditional use permit to potentially offer automotive repair if opportunity arises for renter to offer services. Please see attached map for layout. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Site Plan Approval at Warrior Manufacturing - 1145 5th Ave SE Department: Planning LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted applications for a site plan review for an addition to Warrior Manufacturing at 1145 5th Ave SE, Hutchinson. The addition is approximately 39,500 square foot addition to the manufacturing/warehouse portion of the building and a 5,200 square foot office addition. The Planning Commission discussed this request at its June 18, 2019 meeting. Staff presented the staff report and there were questions from the Planning Commission regarding the access points off 5th Avenue SE. Staff noted in the report that they are recommending that one of the access points off th Avenue SE be eliminated to meet access management standards for this type of roadway. The applicant was asked to come forward to discuss their needs for access points off 5th Ave SE. The applicant noted that they have been aware of staff concerns regarding access and staff recommendation to eliminate one access point since early on in the design phase of the project. They noted that the need to keep the 3rd access point arises from the need for a loading dock to serve box trucks that come to the facility for deliveries. It was noted by the applicant that over 95% of the truck traffic entering the site will use the easterly access but it isn't feasible to have a box truck make a loop around back from the loading dock back to the east access/egress point. The applicant reiterated they have looked trying to do without the 3rd access point many times but cannot come up with a reasonable solution. The applicant stated that there would be approximately 5 trucks per week (1 per day) that would use the middle access point near the box truck loading dock. The applicant stated they would sign the access point at "exit only" as well as install a gate to ensure other truck traffic didn't use the access point. Additionally, this access point is cut off from the employee parking lot and employee could not access this area. After a lengthy discussion with the applicant, the planning commission recommended approval of the site plan and felt that the 3rd access point is critical to Warrior's operation and made a recommendation to allow the 3rd access point, along with signing it exit only, installing a gate, and allowing a maximum of 10 trucks per week to use the exit. Please see attached memo from Warrior regarding the need to keep the 3rd access point. BOARD ACTION REQUESTED: Consider planning commission recommendation for site plan approval. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Warrior AN9 , LLC 1145 51h Ave. SE T: 320-587-5505 Hutchinson, MN 55350 June 19, 2019 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 Attention: Mr. Dan Jochum, AICP — Planning Director F: 320-587-3040 Reference: Planning Commission Site Plan Approval for 1145 511 Ave SE, Hutchinson, MN Mr. Jochum, As requested in the City of Hutchinson Planning Commission meeting on 6/18/19 please note the following. Warrior Mfg. LLC acknowledges and will abide by items i - 4 & 6 - 10 as noted under Recommendations outlined in the Planning Commission agenda for the 6/18/19 meeting. In reference to item 5 that is noted under Recommendations outlined in the Planning Commission agenda for 6/18119, Warrior Mfg. LLC takes exception to this recommendation limiting us to two driveways on 51h Ave. SE. We were made aware of this exception noted by the City of Hutchinson staff prior to the meeting on 6/18/19. We did review all possible options in regard to this but could not find another solution that would make this a viable project. With the three entrances currently shown we need the existing driveway to the west to access the employee parking lot. We also need the new driveway to the east to gain access to the yard on the north side of the current and new building. Therefore, we understand the driveway in contention is the middle driveway (also an existing drive) that allows us access to the planned loading dock which is part of the building addition. Noted below is our explanation for use of this 3rd or middle driveway. 1) The drive will be used for access to our loading dock. Trucks will enter the east driveway. Once on Warrior property they turn left and head west, then continue turning left heading south. Once in position the truck can then back up to the north accessing the loading dock. Once the unloading process is completed the truck can then pull straight forward heading south and exit onto 5th Ave SE using this middle drive. 2) This drive will be an exit only drive. All truck traffic will enter on the east drive and either access this loading dock as noted above or be directed to the north side our the building for delivery of raw material or loading of our finished goods. 3) This middle drive, in addition to be an exit only, will get minimal use. It will only be used for box style trailer equipment where we need to access the truck bed with our material handling equipment. Most of the raw material products and outgoing finished goods are transported on flatbed trucks. These flatbed loads, which will not use this middle drive, constitute over 95% of our truck traffic rendering the minimal use of this middle drive. 4) This middle drive will not increase the truck traffic entering or exiting our property onto 5th Ave SE. This drive simply allows access to this minimally used loading dock and allows an exit that is designed for safe access 5th Ave SE. 5) The drive design and the gate locations we have arrived at on this submittal accommodates off street staging of trucks on Warrior property. This design will allow trucks to enter our property and be staged off 5th Ave SE as opposed to inhibiting or slowing traffic on street's right-of-way. The middle drive is an integral part of this design allowing direct access to 5th Ave SE when exiting as opposed to using the east drive as an exit from the loading dock which may have other trucks staged thusly causing conflicts with truck turning requirements. We understand and acknowledge that the Planning Commission approval at the meeting on 6/18/19 was conditional noting the following requirements for the design and usage of this 31d or middle driveway. These conditions as Warrior Mfg. LLC understands them are as follows. 1) This drive will be an exit only drive. 2) Signage will be placed as is appropriate to show this drive as an exit only. 3) A gate will be placed and managed by Warrior staff to prevent this drive from being used as an entrance. 4) The use of this drive as an exit will be limited to 10 times per week. 5) The design and construction will maintain the 200' on -center spacing requirement for all of the proposed driveways. Warrior Mfg. LLC herby agrees to provide the infrastructure necessary and to manage our business activities to accommodate the 5 conditions noted by the Planning Commission in their conditional approval of the site plan submitted. Thank you for your consideration and attention in this matter. Sincerely, Stephen Toy Manufacturing Engineer Warrior Mfg. LLC CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15073 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN FOR AN ADDITION TO WARRIOR MANUFACTURING, LOCATED AT 1145 5TH AVE SE, HUTCHINSON. FACTS Silver Lake Capital Partners is the owner of the building located at 1145 5th Ave SE; and, 2. The subject property is legally described as: Lot 1, Block 1, Hutchinson Fifth Avenue Industrial Park, McLeod County, Minnesota. 3. Larson Builders and Warrior Manufacturing have applied for site plan approval to allow construction of an addition to their current building located at 1145 5th Ave SE, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on June 18, 2019 and considered the request and recommended approval of the site plan with the following conditions: a. The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance, as well as all other City regulations. b. SAC/WAC charges will be due at the time building permits are issued. C. The City of Hutchinson must approve a traffic control plan prior to any construction activity affecting 5th Ave SE d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. e. Three access points will be allowed off 5th Avenue SE and must be at least 200 feet apart on -center, the middle one be signed exit only and have a gate. The middle exit shall be limited to 10 trucks per week. f. The northern truck circulation drive shall be exit only onto Hackbarth St SE. g. Stormwater calculations are required to be submitted with the building permit application. h. Applicant must ensure positive drainage in the ditch off 5th Ave SE. i. More detail is needed on abandonment of existing stormwater piping for point that is going to be filled in. j. A landscape plan must be submitted with the building permit application that is designed by a qualified landscape designer or landscape architect. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on June 25, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. Findings of Fact — Resolution # 15073 Warrior Manufacturing Addition Site Plan Page 2 a. The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance, as well as all other City regulations. b. SAC/WAC charges will be due at the time building permits are issued. C. The City of Hutchinson must approve a traffic control plan prior to any construction activity affecting 5th Ave SE d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. e. Three access points will be allowed off 5th Avenue SE and must be at least 200 feet apart on -center, the middle one be signed exit only and have a gate. The middle exit shall be limited to 10 trucks per week. f. The northern truck circulation drive shall be exit only onto Hackbarth St SE. g. Stormwater calculations are required to be submitted with the building permit application. h. Applicant must ensure positive drainage in the ditch off 5th Ave SE. i. More detail is needed on abandonment of existing stormwater piping for point that is going to be filled in. j. A landscape plan must be submitted with the building permit application that is designed by a qualified landscape designer or landscape architect. APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use will likely have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use is not designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of an addition to Warrior Manufacturing located at 1145 5th Ave SE, Hutchinson, MN is approved. Adopted by the City Council this 25th day of June, 2019. ATTEST: Findings of Fact — Resolution # 15073 Warrior Manufacturing Addition Site Plan Page 3 Matthew Jaunich City Administrator Gary T. Forcier Mayor ----------------- STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: June 12, 2019 for June 18, 2019, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW FOR A PROPOSED ADDITION AT WARRIOR MANUFACTURING Applicant: Larson Builders and Warrior Manufacturing Site Plan Review for Proposed Addition at Warrior Manufacturing The applicant has submitted applications for a site plan review for an addition to Warrior Manufacturing at 1145 51h Ave SE, Hutchinson. The addition is approximately 39,500 square foot addition to the manufacturing/warehouse portion of the building and a 5,200 square foot office addition. * Indicates property described in this notice iIE,R Site Plan Review 1145 511 Ave SE Planning Commission — 6-18-19 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Site Plan Analysis: GENERAL INFORMATION I-1 Light Industrial Park District 1145 5t' Ave SE 10.45 acres Light Industrial Industrial I-1 Light Industrial Park District Industrial Sections 154.174 The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Building: The proposed additions to the building are 44,768 square feet. The building will be 136,738 square feet in total after the addition. 39,545 square feet of the addition is dedicated to a new warehouse addition and 5,223 square feet is a new office addition. Please see attached plans for more information. The warehouse portion of the building will be made of precast concrete panels. The office addition will be constructed of prefinished architectural metal panels. The proposed building would meet all applicable setback requirements. Parking/Access/Circulation The site currently has 60 parking stalls, which has been too few with the growth of Warrior Manufacturing over the past few years. The proposed site plans adds 54 parking stalls for a total of 114 parking stalls on site. Staff feels this is an appropriate number of parking stalls with the mix of manufacturing, warehouse, and office space on the site. The applicant is proposing keeping the existing two access points on the south side of the property off 5th Ave SE, as well as adding another easterly access point. The easterly access point would be for truck traffic and truck loading areas on the east and north sides of the building. The applicant proposes to use the westerly access off 5th Avenue for employee vehicle traffic. The middle access point is proposed to be used to access the southern loading dock, which would be used only occasionally. A new access point to the north side of the building off Hackbarth Street is also being proposed. The point would be an exit only and would be used for truck traffic that drops off and picks up material on the outdoor storage pad to the rear of the building. Staff discussed the proposed access points in detail at the Planning Staff meeting. Staff's preference is to only allow two access points off 5th Avenue. The reason for this is related to access management standards and ensuring adequate spacing of access points relative to the street type and traffic speeds on 5th Avenue. The Site Plan Review 1145 511 Ave SE Planning Commission — 6-18-19 Page 3 applicant can determine which of the two access point they would like to utilize, keeping in mind the required 200 feet on -center spacing requirements. The internal circulation on the site is adequate and staff has no concerns regarding emergency vehicle access. Landscaping and Lighting: A landscape plan will need to be prepared by a qualified landscape designer or a Landscape Architect per the requirements found in the zoning ordinance. It appears the landscape plan submitted was not prepared by a landscape designer or Landscape Architect. Any lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways, as is noted in the zoning ordinance. Stormwater Management/Erosion Control: The applicant should provide water quality sizing calculations for the site. The original Energy Park Pond 4 design calculations do not indicate sizing criteria for Phosphorus and TSS. The applicant must provide updated calculations for their site that indicate that the existing pond is properly sized to meet the treatment requirements for both the existing and proposed site. Please note that TSS, Phosphorus, and volume reduction requirements were not required by the MPCA at the time that Warrior Manufacturing or the pond were constructed. A net decrease from existing conditions is required for both Phosphorus and TSS for any new or redevelopment of an area disturbing more than 1 acre. This should include a brief narrative of the Energy Park Pond 4 and the sizing calculations indicating that it meets both the pre and post project requirements. The project Engineer should also indicate why volume reduction cannot be met if it is unfeasible to do so. A State NPDES Construction Stormwater Permit will be required for the proposed project. The City will review the project SWPPP with the building permit formal plan review. Recommendation: Staff recommends approval of the site plan with the following conditions: I. The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance, as well as all other City regulations. 2. SAC/WAC charges will be due at the time building permits are issued. 3. The City of Hutchinson must approve a traffic control plan prior to any construction activity affecting 5th Avenue SE. 4. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 5. Two access points will be allowed off 51h Avenue SE and must be at least 200 feet apart on -center. 6. The northern truck circulation drive shall be exit only onto Hackbarth St SE. 7. Stormwater calculations are required to be submitted with the building permit application. 8. Applicant must ensure positive drainage in the ditch off 51h Ave SE. 9. More detail is needed on abandonment of existing stormwater piping for point that is going to be filled in. 10. A landscape plan must be submitted with the building permit application that is designed by a qualified landscape designer or landscape architect. CODEREVIEW zms m W- N —IING GOEE uaaxCT zBA�EG��ro z ,G%,N—ISIN WARRIOR MFG. ADDITION & REMODELING —11 �� 111-a-lae�aGG I nLLGwED AcrwL f.N-.101Ell101TlP�Er-,o,�osn Er -.. ET OPNGS EVERY SUNINss RESTROOM COUNT SEE ssa —SF—G OOCUPAANGv—AKDOWN a o. occ f, aEa zs wR,ST50,1 aEa so A=TElp=z roLEls L R—RED AERIAL _NGS_GE SINK P—DEE, 1 DONKNG'OU—N a1 SINK aIa D EGGRESS REQUIREMENTS a¢auvaxT Loan ENERGY REVIEW —NG-NUEACTUwNG AREA=as,aaosq ET,--4280 U— EwT--NNT(.F2W 110-T 11IINKLET) TE� n oVExA—E —IIEW P— 1145 5TH AVE. SE HUTCHINSON, MN 55350 ■ f o � MAP SITE PLAN REVIEW - 5/24/19 DRAWING Ti INDEX TITLE SHEET/CODE REVIEW CIVIL Cl SITE PLAN C2 UTI LITYPLAN C3 GRADING PLAN Li LANDSCAPE PLAN ARCHITECTURAL Al SITE PLAN A2 OVERALL& OFFICE ELEVATIONS A3 WAREHOUSE ELEVATIONS CONTACTS GENERAL CONTRACTOR LARSON BUILDING, ING 26111ST STREET SOUTH BUFFALO, MN 55313 PH. M3634.5 CONTACT MDR EW LARSON ZANE FLOREK ARCHITECT STONETENTARCHDEMURE 15061 146TH ST FORESTON, MN 56338 PH. 6125688899 CONTACT EHKJOHNSON CIV L SHORT ELUOTT HENDRICKSON INC. 11 OVIC CENTER PLAZA, SUITE 2W MANKATO, MN 56061 PH. W7388.1989 CONTACT CHRISKNUTSON li LARSON o o o o WARRIOR MFG HUTCHINSON, MN T1 — - __ -- -- - -- -_-_ -—-_„ __..�_ — r r _ t b �7d ca o„ II� o Os IIN _ �"R (u EavY� Co M (uGaT) a R ° r © CO NSr. coNCRErE PAVEMENT r- t I -•sir mucxnc�ss aouiE ca"s. a" co"caETE sio[waEk— R — — — — — — — — — — — — — — — —0 , — — — — \ a. A ss EXISTING BUILDING, FIFE = 1072.5 �, a eiTunwous Mi�uwoveau a E PaoTEcr Ex. P O - c"s T N F = 7. of a ° b 0. O oEMP�o PAaK�"c P�PosE .EE O � MOUMnaLECaG OI i, I PEary Pi�mal o, �T�` I ^II FIFTH AVE SE Pnvei Er�M CFULLOE�Prro EaFFF __=� ® '""'�"E "^,�ff.�m.� HUTCHINSON, MN PROPOSED SITE PLAN SEH �� WARRIOR MFG CONCEPTreA..,106.07.19 ,� — --_ -- ---- - ___ --- __ _ N ` " cRAwACESOnuT. EASEx�ERT� wo so°" �� E'� —» — — TEe MOT FORc cTioM S TE PLAN REV EW NO STRV ,. EX BT NO WATERM TNORTH OF BV LD NO � IL\\ " ' IPE e VNDER PROPOB oa1TED HYDRANT IB SHOWN FURTHER FOR FVTVRE EXPANSION OF FAautt. EXIBTINO WATERMAINTO BE `PRo I ER�C I \ VALVEDAND PWOOED AT wW. 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L 4� RP -0 -- as ORTR --- --- --- - -- IN 111.'<LLo FIFTH AVE SE HUTCHINSON,MN PROPOSED UTILITY PLAN ri�xo CZ EcuE — WARRIOR MFG D RAFT FOR SITE PLAN REVIEW C3 ----- oAaEATo�TEaea oTEOAaEATeaoeos - -' aaOANoo� TEaAaENOTEOATo Ea _ _.— - = '— --- - - --' �oaaa�oeEa - NoaoEvuA�E�vAT � - -' ATome. oaAOEToo ea Eme� - —� --- Au:AT maTnAeo Nr EceeeAar To a.caaxe.mo�om.eamoe�va.omecoNracT N 1 ���- - -,�-- - - — - - _'�`� 1- -" - -- s.e eiam aev ew mo.es emo� , rmamoaao mo e,am To mcwoEeo mT TAeo,aTomAmo I E�vATiome wacwTicammocaTiome z E:aenmo eomo.o eEE::cavareowaaemovA�oFAa Arowceoi�e Amoae aEooiaeoev em�TEeTimo aEeoaT. --"'__-----_ \ e uwsx Pony a.,o�x. I_ I ` � , \ e s � ,•�� � � . ,-__ i 0 _ ,xx __ -- - �� xxaxAeE.�w uxewuoxT` a, ,w i _ __________________ w,.cxPos.xea.,ox. , - - - - - _ - R i � o --- „s,� „s,� - r — x — emu, x - a � e�€woiN — -1 oocu�MEN; rpio �osio ENO Ae aHowN ON � - xE�EaGeAaAaoaTa sKoxo Aoomoa EXISTING BUILDING PROPOSED BUILDING ADDITION FFE = 1072.50 _ �^•.` FFE=1072.5 r� Lcorc�Cu�o, 000aa,m4, owxci,mu PROPOSED BUILDING - '--- --- o.z x s _ 11 `III E11E IEA to a�PP11—ATE - „s ADDITION FFE - 1072.50 �xPoe.�E,Po. x N' HE APR a �` ea R ASEmE x, E F ` u< a� 1' __ _ rF n r— — -- �_ � •— —___ ----soar — — — FIFTH AVE SE HUTCHINSON, MN PROPOSED GRADING PLAN ei�xo C3 ccuc WARRIOR MFG DRAFT FOR SITE PLAN REVIEW C3 - - - - PARKING COUNT sv sTxc !sinus srnLLs - �-1 1 l� o M° — lei sv ea Fr so PROV OM sinus - - -- -- -- - c�l a�a.xG I L A R S a N I A y 1 I I e D l 1 LOT I Ensnxa emLaxe �x3vs�swooniou W I I I � H cesl�u RaosT ni �� ism suffix � �mxG��ae cuae ea x. �E l 10 FIFTH F"AV—E SE °OL" a�EOT I I �1 sTE N Av Ro �n WARRIOR MFG saes =son U HUTCHINSON, MN Al o 0 0 0 0 ® m OMEMLLE—ON Q Q 0 0 Q Q LARSON k�M. �« k�M�. aao.. rrsreamvsxme xuwixuwwixowrs �,ma�6 n� U s�na �m io �.�. � �uuMwixoaw �1 oFst WARRIOR MFG U sraez-�° HUTCHINSON, MN A2 rz G Hem Nunn! 5o a. su reremacn�recwiecan `J 09 srae. i�a=io OB 07 O6 05 04 03 02 01 ME LARSON n Ens U sme. vs=�a a_r. ❑❑______ o _____. _____ _____. _ _____ . moo. _ ___ _____ _____ _____ _____ _____ _____ _____ _____ __ __ _________- ___ _____ ____ _____ ___ - --- __ ___ WARRIOR MFG HUTCHINSON, MN ___ _____ _____ - __ ones-,� A3 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration for Approval of the Purchase of Walking Floor Semi Trailers Department: Compost/Refuse LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As identified in the CIP and in the 2019 budgets for the Compost and Refuse Funds, staff intends to replace two of the 5 walking floor trailers currently in its fleet. The replacement of these trailers was approved of by the Fleet Committee. These trailers are used to transfer bulk materials, both finished and raw, to and from Creekside as well as transferring materials around the site. The trailers are also used to deliver palletized bagged goods to customers. The Refuse Fund has one unit, a 2001 model, assigned to it and the Compost Fund has 4 units, each being 2004 models. All five of the current units are Wilkens brand of trailers. The plan is to replace the Refuse Fund unit along with one of the units from the Compost Fund this year and then one unit each year thereafter until all have been replaced in the Compost Fund, again as identified in the CIP. Moreover, the future need of 5 trailers will be thoroughly reviewed and assessed prior to all future trailers being replaced. Staff solicited quotes for the three prominent brands of trailers in this region from four dealers; Star Trailer Inc; dealer for MAC Trailers, North American Trailers; dealer for MAC Trailers, I -State Truck Center; dealer for EAST Trailers and Wilkens Industries, dealer for Wilkens Trailers. Quoted prices received for two new trailers after trade, including all taxes and fees, are as follows - MAC trailer from Star Trailer Inc - $155,195.14 (after $16,500 trade allowance) MAC trailer from North American Trailer- $157,161.00 (after $15,000 trade allowance) Wilkens trailer from Wilkens Industries - $160,421.26 (after $30,000 trade allowance) EAST trailer from I -State Truck Center - $184,215.90 (No trade) *Please see attached quotes and quote tabulation for the breakdown of each quote. Upon approval to purchase, staff intends to trade in the Refuse Fund unit, a 2001 Wilkens trailer, S/N 1 W91 V53251 M077847 (included in the net prices above). The Compost Fund unit to be replaced was involved in an incident earlier this year to which it was deemed "unrepairable" with insurance paying out on the claim, therefore there is no trailer to dispose of. BOARD ACTION REQUESTED: Approve the purchase of two (2) MAC walking floor trailers from Star Trailers Inc for the total net amount of $155,195.14 after trade Fiscal Impact: $ 155,195.14 Funding Source: Compost Fund & Refuse Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Refuse & Compost Funds Walking Floor Trailer(s) Quote Tabulation 6/13/2019 Dealer Star Trailer Inc North American Trailer Wilkens Industries I -State Truck Center Trailer MFR 2020 MAC Trailer 2020 MAC Trailer 2020 Wilkens Trailer 2020 EAST Trailer Pricing includes 2 new trailers w/trade 2 new trailers w/trade 2 new trailers w/trade 2 new trailers w/o trade List Price $158,576.06 $162,400.00 $180,442.50 $172,860.00 Freight $4,000.00 $0.00 $0.00 $0.00 Trade -$16,500.00 -$15,000.00 -$30,000.00 $0.00 Net Price $146,076.06 $147,400.00 $150,442.50 $172,860.00 FET $0.00 $0.00 $0.00 $0.00 MN Sales Tax $9,046.58 $9,581.00 $9,778.76 $11,235.90 Lic & Doc Fees $72.50 $180.00 $200.00 $120.00 Total Price (2 $155,195.14 $157,161.00 $160,421.26 $184,215.90 new trailers after trade) "No Trade Outright Purchase with No Trade (*Note - sales tax advantage with trade) Dealer Star Trailer Inc North American Trailer Wilkens Industries I -State Truck Center List Price/Trailer $79,288.03 $81,110.00 $90,221.25 $86,430.00 Freight/Trailer $2,000.00 Included Included Included Net Price/Trailer $81,288.03 $81,110.00 $90,221.25 $86,430.00 FET/Trailer $0.00 $0.00 $0.00 $0.00 MN Sales Tax/Trailer $5,153.72 $5,278.00 $5,864.38 $5,617.95 MN Lic & Reg Fees/Trlr $36.25 $90.00 $100.00 $120.00 Del'd Price/Trailer $86,478.00 $86,478.00 $96,185.63 $92,167.95 2 Trailer Total $172,956.001 $172,956.001 $192,371.261 $184,215.90 TRAILER PURCHASE ORDER STAR TRAILER SALES, INC. 1120 CENTER STREET, NO. MANKATO, MINNESOTA 56003 PHONE (507) 625-2234 - 800-324-8167 - FAX (507) 625-2238 The undersigned Purchaser hereby orders and agrees to purchase from Star Trailer Sales, Inc. (Seller), the below described trailer(s) pursuant to all terms and conditions set forth herein. The trailer(s) sold herin is/are being sold "as is". Seller makes no warranties, expressed or implied, including, without limitation, any warranty of merchantability, FHWA or Minnesota department of Transportation Inspection, or fitness for a paricu[ar purpose, with respect to the trailers) sold herein, TR # IFILE# YEAR MAKE MODEL ITYPE ISERIAL NO. F.O.B. ?C2431 12020 IMac PENDING 1HUTCHINSON T#X2431 - 2020 MAC, 48'X102" Moving floor MVP Trailer S# Pending T#X2432 - 2020 MAC, 48'X102" Moving floor MVP Trailer S# Pending TRADE 1 TR # I TITLE I REG I PLATE IYEAR MAKE MODEL SERIAL NO. ALLOWANCE X2431A I 2001 Wilkens 1 W91AV53251 M077874 $16,500 TRADE 2 TR # ITITLE I REG PLATE IYEAR IMAKE MODEL I SERIAL NO. ALLOWANCE MSD/Title/Trans P.O./Invoice Cert./Gave/Mailed Plate/Copies Warranty Permit TRAILER SALES PRICE FEDERAL EXCISE TAX FREIGHT NET PRICE TRADE ALLOWANCE TRADE DIFFERENCE MN SALES TAX MN LICENSE & REG FEES DOCUMENT ADMIN FEES DOWN PAYMENT BALANCE DUE $158,576.06 $0.00 $4,000.00 PR # DOT # $162,576.06 Liens Lease Contract $16,500.00 $146,076.06 $9,046.58 $72.50 $0.00 Title As $0.00 $155,195.14 Purchaser Email Phone # Purchaser Signature Cell # Fax # Date 6J4/2019 Salesman Jeff Stock STAR TRAILER SALES INC 1120 CENTER STREET NORTH MANKATO MN 56003 (507) 625-2234 VWVW.STARTRAI LERSALES.COM JEFF STOCK jeff.stock@startrailersales.com (507) 317-0513 This offer is valid until the printed expiration date, and is subject to change at MAC's discretion based on market conditions. Cust P.O. # Cust Unit # CITY OF HUTCHINSON LOAD PROFILE MATERIAL, 80K GVWR LENGTH 48 WIDTH 102 DRIVE UNIT KEITH, 3 IN. CYLINDERS hallco FLOOR KEITH 2190 (1975), 7/32 IN. (102 W) t-blocks 41-7209 HYDRAULIC PIPE STAINLESS STEEL HYDRAULIC PIPE CROSSMEMBER TYPE STANDARD CROSSMEMBER SPACING 5-1/4 IN. I -BEAMS, 14 O.C. RUBBER SEAL YES WALL HEIGHT 106 TAPERED SIDES NONE WALL LINER NONE TOP RAIL OPTION 2-1/4 IN. VERT. PANEL TOP RAIL 150 dump panel and top rail 2-1/4 IN. VERT. PANEL •P RAIL TARP BAR NONE BULKHEAD 3/16 IN. 12"x12" inspection window BULKHEAD STEPS CATWALK & LADDER W/ STEPS INSIDE FRONT FENDERS WITH FLAPS NONE SIDES 4.5 (2-1/4 X 15-1/2 VERT. PANELS) - (BUFFED) TAPER SIDE FENDERWELLS NONE BOTTOM RAIL SQUARE, NO CLEAN OUT 4" clean out FULL LID NONE UPPER CROSS TUBES / CAPS (1) SPRING -MID & (1) TUBE-REA R TIRE CARRIER NONE MOM LIGHT TYPE GROTE L.E.D. W/ GROMMET LIGHT PANEL 3 LARGE-3 SMALL-3 LARGE (IN TAILGATE) 000 000 000 APRON NONE 5/17/19 12:19 pm Page 1 of 3 STD. MARKER LIGHTS (3) EACH SIDE MID -TURNS (1) PAIR L.E.D. (NON -COMBO) BACK-UP LIGHTS NONE FRONT AUXILIARY PLUG NONE REAR POCKET LIGHTS 1 PAIR GATE SHEET THICKNESS SMOOTH SIDE PANELS GATE OPERATION MECHANICAL SIDE LATCH HINGE TYPE C.S. SIDE SWING GATE BRACING SAFETY CHAIN NO BRACING (SMOOTH SIDE PANELS) YES WINDERS / SAFETY LATCH WINDERS (1) SIDE ONLY GATE STEPS TARP HOOKS UP CENTER OF GATE OUTSIDE ONLY NONE PRIMARY AXLES MODEL NO. OF PRIMARY AXLES SUSPENSION AXLE SPACING SUB -FRAME CLOSED TANDEM 2 HEND. INTRAAX AAT-25K W/ HXL -5 49 TANDEM (ALUM. T-BEAM) AXLES AXLE FOR INTRAAX ONLY BRAKES 7 IN. XL, W/ 30-30 CHAMBERS CAM GUARDS HEND. INTRAAX HUB AND DRUM CAST W/ STEEL HUB HP 10 STUD TP, LS, 7 IN. TIRES GENERAL RA 295/75R 22.5 16 PLY WHEELS ALCOA ULTRA HP 22.5X8.25 - BUFFED PRIMARY AXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS NO. OF LIFTAXLES 0 LIFTAXLE SUSPENSION NONE LIFT KIT NONE LIFTAXLE DISTANCE N/A LIFTAXLE NONE LIFTAXLE BRAKES NONE LIFT AXLE CAM GUARDS NONE LIFTAXLE HUBAND DRUM NONE LIFT AXLE TIRES NONE LIFTAXLE WHEELS NONE LIFTAXLE CONTROLS NONE FREE WHEEL VALVE NONE LIFTAXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS STEERABLE LIFT AXLES NO. OF STEERABLE AXLES 0 STEERABLE AXLE SUSPENSION NONE STEERABLE AXLE LIFT KIT NONE STEERABLE AXLE DISTANCE N/A STEERABLEAXLES NONE STEERABLE AXLE BRAKES NONE STEERABLE AXLE HUB AND DRUMS NONE STEERABLE AXLE TIRES NONE STEERABLE AXLE WHEELS NONE STEERABLE AXLE CONTROLS NONE PIN SETTING 36 5/17/19 12:19 pm Page 2 of 3 5TH WHEEL PLATE 3/8 LOW PROFILE GALVANIZED 5TH WHEEL PLATE HEIGHT 49IN. HIGH GALVANIZED SUSPENSION HANGERS INCLUDED W/ SUSPENSION SUSPENSION CONTROL BALL VALVE ABS (1) 2S1 M MERITOR / WABCO SLACKS AUTOMATIC TIRE INFLATION SYSTEM HENDRICKSON SYSTEM (TIREM AAX CP) AXLE LUBRICATION HXL, SYNTHETIC SEMI -FLUID GREASE HUBODOMETER NONE DUST COVERS NONE DOLLIES - LANDING GEAR - LANDING LEGS JOST H451 - (62,500 LB.) - 10 YEAR NO LUBE - GALVANIZED STEEL - D.S. REGISTRATION HOLDER NONE AIR GAUGE / SYSTEM YES, IN ENCLOSURE - MUST SELECT ENCLOSURE mount on sub -frame driver side, also run line to front with small female quick coupler ENCLOSURE FOR SWITCHES POLYMER AIR TANKS ALUMINUM TANK HYDRAULIC HOSE FITTING MALE QUICK CONNECT ONLY, NO HOSE (AEROQUIP) FLAPS FRONT OF TIRES FLAP IN FRONT OF FRONT AXLE FLAPS REAR OF TIRES FLAP BEHIND REAR AXLE BUMPER D.O.T. BUMPER TARP MANUFACTURER NONE elec roll -rite side to side with hd tarp TARP CONTROL NONE TARP COLOR NONE BOW HOLDERS NONE TARP BRACKET NONE SUSPENSION COLOR BLACK SOFT COAT PIN STRIPING BLACK MAC MACHINE FINISH LOGOS MAC BLACK OPTIONAL SIGNS NONE �T�ran ��p gf .,-1p0� r{ku-1 ess ORDER CANCELLATION POLICY Orders configured with common published and non -published options will not be subject to a cancellation penalty when MAC Trailer receives the request for cancellation 12 or more weeks prior to the scheduled production date. All cancellation requests received within 12 weeks but no less than 8 weeks of the scheduled production start date must be approved by the Product Manager for the specified product line and will be subject to a $2500.00 cancellation fee. ODE IN THE USA Cancellation requests within 8 weeks of the scheduled production start date will not be accepted. *** denotes a weight for reference only. Trailer weight will be provided with the engineering design approval packet. 5/17/19 12:19 pm Page 3 of 3 znn�z ANGUAA� PARTS • SERVICE • SALES 11015 Clark Road FOh1'TA1A�' FpMTIp►Ih�' Inver Grove heights, MN 55077 TR ^1LL.M ri/WY-FIN.n EMAIL• sales@natrailer.com Phone:651-450-9109 Fax:651-450-9327 SALESMAN Rob Boyum BUYER'S NAME Creeltside Soils Date 6/6/2019 STREETADDRESS 1500 Adams St SE PHONE NUMBER (320) 587-6762 CITY, STATE, ZIP Hutchinson, MN 55350 FAX NUMBER EMAIL ADDRESS CELL PHONE NUMBER PLEASE ENTER MY ORDER FOR NEW XX USED AS FOLLOWS: 2020 MAC WALKING FLOOR TRAILER YEAR MAKE MODEL TYPE STOCK NUM BER DE LIVER ON pR AWUT SERIAL NUMBER (5) : (BELOW) If tax exempt, why? County/City Exemption Tax Exempt # Prorate -Yes or No Prorate Number VIN# Lienholder - Yes or No? TBD TBD If yes, Name of lienholder TBD Address Of lienholder 2 new trailers City, State, Zip Code Date of loan MN DL # / DOB MN DL#/ DOB Base Price S 162,400.00 Trade: Freight $ INCLUDED 2001 Wilkins 53' Waiking Floor F.E.T. S EXEMPT VIN# MN SALES Tax $ 9,581.00 1W9IV53251M077847 Minnesota Transit Tax S 40.00 $15,000 Admin Fees $ 140.00 Options $ Price per unit 5 172,161.00 Quantity Total Purchase Amount $ 172,161.00 Trade - in(s) (see below) S 15,000.00 Trade Pay off $ Deposit $ Balance Due S 157,161.00 USED EQUIPMENTTRADE IN DOT NUMBER TM "AXE MODU SIN DOT NAME TERMS AND CONDITIONS: ADDRESS City, 5T, Zip Buyer hereby agrees to purdme the above items on the terms stated. The provisions primed an the front and back of this instrument comprise or understand ine of any nature conceming same has been made or entered Into, or will he recognime. Mod iffcations to this agreement must be In the entire agreement affecting this purchase transaction. No other agreement writing and signed by each party. Buyer hereby certifies that has been no credit extended to Buyer for the purchase of the veh irielsl except as appears in writing on the face of this agreement. The signor for Buyer certifies that he>'she Is 18 years of age, or okler, and acknowledge receipt of a copy of this order. The temx of this contract of sale were agreed upon and the contract signed in this dealership on the date noted at She top of this form. If Is Involved, disda"ne is made as deurlbed i u ion�and.theS ccept�(:re xec dedAccepted credit this order is not valid In wnjunction wth a credit sale until a cred It }� I XThis prder is not valid unless sf ed and acces Manager ohe Company {Buyer s Signature) No WARRANTY 0N USED EQUIPMENT NORTH AMERICAN TRAILER SALES, LTD ' 11015 CLARK RD INVER GROVE HEIGHTS MN 55077 (651) 450-9109 go ku§■Fl* WWW.NORTH-AMERICAN-TRAILER.COM ROB BOYUM rboyum@natraller.com (763)331-1478 This offer is valid until the printed expiration date, and is subject to change at MAC's discretion based on market conditions. Custp.o. # Cust Unit # CITY OF HUTCHINSON LOAD PROFILE MATERIAL, 80K GVWR LENGTH 48 WIDTH 102 DRIVE UNIT KEITH, 3 IN. CYLINDERS nallco FLOOR KEITH 2190 (1975), 7/32 1N. {102 W) HYDRAULIC PIPE STAINLESS STEEL HYDRAULIC PIPE CROSSMEMBER TYPE STANDARD CROSSMEMBER SPACING RUBBER SEAL WALLHEIGHT TAPERED SIDES WALL LINER TOP RAIL OPTION TARP BAR 5-1/4 IN. I -BEAMS, 14 O.C. YE5 106 NONE NONE 2-114 IN. VERT. PANEL TOP RAIL NONE BULKHEAD 3l16 IN. 12712 inspection +nnn ow BULKHEAD STEPS CATWALK & LADDER WI STEPS INSIDE FRONT FENDERS WITH FLAPS NONE SIDES 4.5 (2-1/4 X 15-112 VERT. PANELS) - BUFFE❑ TAPER SIDE FENDERWELLS NONE BOTTOM RAIL SQUARE, NO CLEAN OUT clean out FULL LID NONE Ur"t'&K Urcuss I UBLS I t;AF'S (1) SPRING -MID & (1) TUBE-REA R TIRE CARRIER NONE LIGHTS LIGHT TYPE GROTE L.E.D. W! GROMMET LIGHT PANEL 3 LARGE-3 SMALL-3 LARGE (fN TAILGATE) 000 000 000 APRON NONE 616l19 1.43 pm Pagc I of 3 STD. MARKER LIGHTS MID -TURNS BACK-UP LIGHTS FRONT AUXI UARY PLUG REAR POCKET LIGHTS (3) EACH SIDE (1) PAIR L.E.D. (NON -COMBO) NONE NONE 1 PAIR GATE SHEET THICKNESS SMOOTH SIDE PANELS GATE OPERATION MECHANICAL SIDE LATCH HINGE TYPE C.S. SIDE SWING GATE BRACING NO BRACING (SMOOTH SIDE PANELS SAFETY CHAIN YES WINDERS 1 SAFETY LATCH WINDERS (1) SIDE ONLY GATE STEPS UP CENTER OF GATE OUTSIDE ONLY TARP HOOKS NONE PRIMARYAXLES MODEL CLOSED TANDEM NO. OF PRIMARY AXLES 2 SUSPENSION MEND. I NTRAAX AAT-25K WI HXL -5 AXLE SPACING 49 SUB -FRAME TANDEM (ALUM. T-SEAM) AXLES AXLE FOR INTRAAX ONLY BRAKES 71N. XL, Wl 30-30 CHAMBERS CAM GUARDS HEND. INTRAAX HUB AND DRUM CAST W/ STEEL HUB HP 10 STUD TP, LS, 7 IN. TIRES GENERAL RA 295175R 22.5 16 PLY WHEELS ALCOA ULTRA HP 22,5X8.25 - BUFFED PRIMARY AXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS LIFT AXLES NO. -F LIFT AXLES p LIFT AXLE SUSPENSION NONE LIFT KIT NONE LIFT AXLE DISTANCE NIA LIFT AXLE NONE LIFT AXLE BRAKES NONE LIFT AXLE CAM GUARDS NONE LIFT AXLE HUB AND DRUM NONE LIFT AXLE TIRES NONE LIFT AXLE WHEELS NONE LIFT AXLE CONTROLS NONE FREE WHEEL VALVE NONE LIFT AXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS STEERABLE LIFT AXLES NO. OF STEERABLE AXLES p STEERABLE AXLE SUSPENSION NONE STEERABLE AXLE LIFT KIT NONE J 1 LLKAbLt AXLL L]I51 ANGE NIA 1 ttNAUU: AXLES NONE STEERABLE AXLE BRAKES NONE STEERABLE AXLE HUB AND DRUMS NONE STEERABLE AXLE TIRES NONE STEERABLE AXLE WHEELS NONE STEERABLE AXLE CONTROLS NONE CHASS IS PIN SETTING 36 615119 1:43 pm Page 2 of 3 5TH WHEEL PLATE 5TH WHEEL PLATE HEIGHT GALVANIZED SUSPENSION HANGERS SUSPENSION CONTROL ABS SLACKS TIRE INFLATION SYSTEM AXLE LUBRICATION HUBODOMETER DUST COVERS DOLLIES - LANDING GEAR - LANDING LEGS REGISTRATION HOLDER 3/8 LOW PROFILE GALVANIZED 49 IN. HIGH INCLUDED W1 SUSPENSION BALL VALVE (1) 2S1 M MERITOR 1 WABCO AUTOMATIC HENDRICKSON SYSTEM (TIREM AAX CP HXL, SYNTHETIC SEMIFLUID GREASE NONE NONE JOST H451 - (52,500 LB.) -10 YEAR NO LUBE- GALVANIZED STEEL - D.S. NONE AIR GAUGE 1 SYSTEM YES, IN ENCLOSURE - MUST SELECT ENCLOSURE in ou nt on su b4rame driverside. al so run I i n e to Tron with sm al I rema a q u ick cc u pI er ENCLOSURE FOR SWITCHES POLYMER AIR TANKS HYDRAULIC HOSE FfTTING FLAPS FRONT OF TIRES FLAPS REAR OF TIRES BUMPER ALUMINUM TANK MALE QUICK CONNECT ONLY, NO HOSE AEROQUI FLAP IN FRONT OF FRONT AXLE FLAP BEHIND REAR AXLE D.O.T. BUMPER TARP MANUFACTURER NONE e ec roll -rite side to side wit tarp TARP CONTROL NONE TARP COLOR NONE BOW HOLDERS NONE TARP BRACKET NONE PAINT SUSPENSION COLOR BLACK SOFT COAT FINSTRIPING BLACK MAC MACHINE FINISH LOGOS MAC BLACK OPTIONAL SIGNS NONE ,Tn: vy�1 fir{ter I ORDER CANCELLATION POLICY Orders configured with common published and non -published options will not be subject to a cancellation penalty when MAC Trailer receives the request for cancellation 12 or more weeks prior to the scheduled production date. All cancellation requests received within I2 weeks but no less than 8 weeks of the scheduled production start date must be approved by the Product Manager for the specified product line and will be subject to a $2500.00 cancellation fee Cancellation requests within 8 weeks of the scheduled production start date will not be accepted, MADE IN THE USA *** denotes a weight for reference only. Trailer weight will he provided with the engineering design approval packet. 616119 l .-43 pm Page 3 of 3 4NTEERJ M, TRUCK ar- PLEASE ENTER MY ORDER FOR PURCHASE AGREEMENT )11152 Courthouse Boulevard 114801 Harbor Drive, Sioux City, IA 51111 Inver Grove Heights, MN 55077 112901 W 60th Street N Q 8950 Eldorado Street N.E., Blaine, MN 55449 Sioux Falls, SD 57107 Q 4600 South Frontage Road, Billings, MT 59101 ❑ 1505 South Central Avenue ❑ 3615 Ulm North Frontage Road Marshfield, WI 54449 Great Falls, MT 59404 ❑ 6303 Pepsi Way, Windsor, WI 53598 ❑ 5561 Expressway, Missoula, MT 59808 ❑ 406 Air Park Drive, Prentice, WI 54556 S VV AMM_ 1EAS•® HYLJi1 ' ® YVFSTf IIH STAR TftIlIXS Tran slead �')�NEW ❑ USED ❑ ORDER OUT ) 6N STOCK Stock No. Year Manufacturer Model Serial Number Engine Serial Number Sale Price Sp®r`!C� AS'T L1LO&O # ,P,_rr Al 1A Additional Items or Conditions. VV/ ek4w4itr, DELIVERY INFORMATION DELIVER TO:, -45 APPROXIMATE DELIVERY DATE: TRADE-IN INFORMATION YEAR: MAKE: MODEL: SIN: LIEN HOLDER INFORMATION LIEN HOLDER: ADDRESS: CITY: ST. ZIP: PAY OFF AMOUNT $ AS OF: EXCEPT FOR NEW VEHICLE WARRANTIES FROM THE MANUFACTURER, THIS VEHICLE IS BEING SOLD ON AN "AS IS" BASIS AND THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE GOODS IS WITH THE BUYER. THIS VEHICLE IS BEING SOLD WITH NO EXPRESS WARRANTY OR IMPLIED WARRANTY OF MERCHANTABILITY, SUITABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Customer Signature: Vehicle Price ................................$ Federal Excise Tax ......................$ Sales Tax .......... ..........................$ Total Price ............ ....................$ . License & Doc Fees ....................$ Trade Allowance ...... .,.:....... ........... Payoff Amount ............................$ Net Trade ....................................$ Cash With Order ..........................$ Balance Due With Delivery ..........$ j 1, r-M M IMPORTANT THIS IS A BINDING CONTRACT AND YOU MAY LOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING TO ITS TERMS. The front and back of this CONTRACT co prise the entire CONTRACT affecting the purchase. The DEALER will not recognize any ► errbal agreement, or any other agreement or understan in f any nature. You cerft that no credit has Wen extended by the DEALER for the purchase of this motor VEHICLE. You certify that you are 18of age or older, and acknowledge receiving this contract. SALESPERSON: PURCHASER PRINT NAME: C coo-, ACCEPTED BY: NOTICE OF SALESPERSON'S LIMITED AUTHORITY. This contract is not CORPORATE TITLEANo, valid unless signed and approved by Sales Manager or Officer of Dealership. ADDRESS: APPROVED BY: MIVA PHONE:32-6 &7 ST S� STATE: M Ir ZIP: -,j 5 C, 1-022-I8 (01/19) EAST PRODUCTION BUILD SHEET CODE: WF-SM EAST GENESIS UNLOADER TRAILER OPEN TOP LJ CLOSED TOP ❑ YES I`YN:I:119I1A:89L119:5 CUSTOMER: I STATE DATE: 6/6/19 SERIAL: CREEKSIDE SOILS MARK VIOLETTE "GENESIS" REVISION # 6A - Catwalk & Ladder BODY: TAILGATE: CHASSIS: WIDTH (INCHES) 102 HEIGHT FULL MODEL CLOSED TANDEM LENGTH (FEET) 48 TYPE GENESIS TYPE ALUMINUM HEIGHT (INCHES) NOTE #1 106 STYLE SINGLE DOOR AXLE TO AXLE 52" SIDE MAT'L (OUTBOARD) REFUSE ALLOY ............................................................................................... FRONT 0.135 ............................................................................................... MIDDLE 0.135 ............................................................................................... REAR 0.135 ............................................................................................... POLISHED SIDES NO MAT'L THICKNESS 0.135 REAR AXLE SETTING 30.5" (42'-5" KP-CL RA) S / S HINGE ON PASS. SIDE 4-3-4 5TH WHEEL HT TO BE PROVIDED GATESEAL RUBBER PIN SETTING 36" - 3/8" COUPLER (10) GATE LADDER YES -RUNG SUSPENSION AAT25K/E2-1 (5); (6); (10) TARP HOOKS YES-4 SPRINGS AIR ROOF ............................................................................................... ROOF MAT'L NO NO WINDERS ONE AXLES TP SPINDLES GATE GUIDE STD BRAKES 16.5" X 7.0" BULKHEAD 3/16" (1) & (2) GATE CONTROL MECH CLAW DUSTSHIELDS NONE TARP HOOKS BH - NONE POCKETS EXTRUDED BRAKE CHAMBERS STD TARP BASKET NONE CROSSPIPE (S) TUBE AT REAR ABS 2S-1 M WABCO TARP NONE (DLR SUPP) CENTER CROSS PIPE SPRING (4) HUBS ................................................................................................... 10 STUD - STEEL CAST DRUMS CATWALK YES B.H. LADDER YES COMPACTOR: WHEELS ................................................................................................... 8.25 X 22.5 ALUM CLEAN BUFF -ALCOA CROSSMEMBER 12" CL SIDE LATCH NA FLOOR MAKE KEITH RF II - 3" CENTER LATCH NA TIRES ................................................................................................... 295/75R-22.5 BS R196A TIREMAAX-CP FLOOR MAT'L 2190 w/ T BLOCKS PIN DIA. NA WEARPADS Z WEAR STRIPS DOLLIES ................................................................................................... LOCATION JOSTA451 DS CRANK 10' FROM KING PIN TAPE COLOR NONE HYDRAULICS: LIGHT PANEL IN TAILGATE (7) HOSES NONE BUMPER UNDER RIDE TIPPER (6) MARKER LIGHTS 3 LED Bottom Only(9 LENGTH NA TOW HOOK(S) TWO MIDMOUNT SIGNALS MODEL 60 FITTINGS AERO QUIP PUSH BLOCKS NONE MU DF LAPS STD HP #5601 PAINT BLACK HOSE HANGER YES LP #5602 TIRE CARRIER NONE 1. DELETE INSIDE STEPS 2) INSTALL 12" x 12" INSPECTON HOLE WITH GRATE. LOCATE 37" UP FROM THE FLOOR - OFF SET 6" FROM CENTER LINE - DRIVER'S SIDE 3) INSTALL CENTER SPRINGT CROSSPIPE - USING CARRIAGE BOLT(S) DO NOT USE HEX BOLTS - THEY WILL DAMAGE THE TARP MARK LOCATION OF THE CENTER SPRING. 4) INSTALL POLY CARBONATE ENCLOSURE BOX- LOCATE THE BOX ON THE DRIVER'S SIDE - NEAR THE LANDING GEAR - INSET 7" FROM THE OUTER RAIL. LOCATED IN THE BOX IS THE RIGHT WEIGH AIR GAUGE (TO READ POUNDS) 5) INSTALL AIR LINE TO THE FRONT FOR AN IN CAB AIR GAUGE. USE 3/8" FEMALE COUPLER 6) UNDER RIDE TIPPER STYLE BUMPER -- NO PUSH BLOCK - NO RUBBER BUMPER PADS - FULL WIDTH HORIZONTAL BUMPER RAIL. ADD A STEP FOR EASY ACCESS TO THE TAILGATE RUNG LADDER 7) REAR LIGHTS IN THE TAILGATE - LED - 7 LIGHTS 00 000 00 8) INSTALL WHEEL GUARDS 9) MARKER LIGHTS -WITH PROTECTORS 10) GALVANIZED COUPLER PLATE (INCLUDES REPLACEABLE KP) & SUSPENSION HANGERS - DO NOT PAINT STAINLESS HYDRAULIC TUBING; POWER UNIT BRACING; WELDED ENDS TO CROSSMEMBERS TO BOTTOM RAIL; ALUMINUM DRIVE FRAME WITH KEITH FLOORS OVERALL HEIGHT (FT) 13.42 EMPTY WEIGHT (#) 16,903 CUBIC YARDS 127 BODY/FAB/INSPECTION/FRAM E/INVENTORY/SALES/TIRES/PAINT/ACI D ® Manufacturer of Transfer Trailers • Walkiu- Floor - Tippers • Liye Floors ■ • r a r i� INDUSTRIES, INC. 184' South County Road 22 tiloz1Nzis,N 56267 (320) 539-1977 3-800-833-6045; .Sales Quotation FA_M (320) 589-1974 W-wNv.'Vrilkens-iud_com Date 06/12/19 Firm Creekside Soil / City of Hutchinson PO # Address 11 I Hassan St. SE Fax # City, State, Zip Hutchinson MN 55350 Phone # 320-234-5680 / cell 320-583-2440 Contact Andy ColnDletion Date October - 2019 Terms Purchase order / Net 30 days Description Price 1 2020 Wilkens Aluminum Open Top Walking Floor Transfer Trailer Model 48126AO...126 CY........................ $90,221.25 Overall Measurements: L: 48' H:13'6" W: 98"/102" Taper: No Wedge: No Sides sheets: Alum .125 Post: Extruded 15" spacing Top rail: Wilkens extruded alum. self-cleaning. Center spreader bar 21' from rear of trailer. Kingpin: 36" setting,.'/4" 100,000# Galvanized plate & channel Bulkhead.- Same as side wall, one inside horizontal brace Cross -members: Galvanized 3.2# x 4" I-beam 15" on center Sub -frame: Galvanized Z-Rail Bottom Rail: 7GA Galvanized Suspensign: Air ride, closed tandem, Galvanized hangers on HT INTRAAX, Model AA250TC, press. gauge mounted on bulkhead. Manual dump valve mounted on side Axles: (2) 25,000 cap, 77 1 /2" track, bottom mnt. chambers, 4S/2M ABS, Tire Max inflation system. Hubs: Uni-Mnt. 10 stud, Cast drums Wheels: (8) Alum. Mil fin. Uni Mtg.10 hole Tires: (8) 11Rx 22.5 Yokahama Brakes: 7" / 3030 Chambers, Aluminum tanks Landing gear: Golvinized .lost with standard supports, driver side crank Door: Single side swing, Alum sheet .125, hinge on the curbside, Galvanized manual latch & hinges, lights in the door, (2) horizontal braces inside, drill drain holes. Rear door baffle. Alum rear ladder top to bottom Drive: Keith RFII DX 3", Flooring 2190 7/32" (24 slat), T-blocks Sub -deck: Aluminum Cover: Roll Rite side to side w/22oz tarp, Alum. small service catwalk and alum. ladder. Ladder on curb side to access cat walk. Bumper: Galvanized 7ga pan, push plates, tow hooks. Final assembly: Aero-Quip. #5601 press. #5602 return Hyd. couplers to be mounted 3' above KP plate center of bulkhead, dust caps, Hyd. press. gauge behind press. coupler, Air press. gauge on bulkhead for air -ride press. fine increment gauge. Mud flaps at rear, DOT Options: Front window, all LED lights Paint: All steel areas Galvanized no paint, aluminum left natural Approx Weight: 15,500 LBS +/- 3% TOTAL PRICE $90 221.25 (2) Two trailer sub -total Trade value Taxable sub -total Tax License Fee Other: Balance Due: X2 2001 Wilkens Vin #847 Minnesota Tax .0650 + $ 180,442.50 + $ (30,000,00) + $ 150,442.50 + $ 9,778.76 + $ 200.00 -$ 0 $ 0 $ 160 421.26 The purchaser agrees to accept the equipment listed and described above, on arrival, and to pay therefore the total Cash Price (less any pre -payments theretofore made) or, balance to be payable as follows: The purchaser further agrees: 1. That a service charge of 1-1/2% per month will be charged on all past due accounts with a $1.00 minimum. This is an annual percentage rate of IM 2. *Special orders are non-cancetable and a minimum of 35% down payment is required an special designed trailer orders. That this document forms a legal and binding contract for both parties herein, undersigned. Any changes, additions, or deletions, must be in writing within 5 days form date accepted by Wilkens Industries, Inc. 3. Any regular orders requested to be cancelled will be subject to 20% of the sale price, service charge, and or the purchaser will forfeit their down payment whichever is greater, Any request to cancel an order shall be made in writing with a detailed explanation. Wilkens Industries, Inc shall have the fmal approval ofa request for cancellation. 4. Owner's manuals are available in electronic form. Bound copies are available at an additional cost. Signed By: Accepted By: Title: Sales Title: Date: Date: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Resolution 15074 - Accepting Grant Disbursement of Funds Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson was recently notified of a grant reimbursement application for our Deputy Registrar Office. The City is set to receive $72,193.53 from the State of Minnesota Department of Public Safety. This is in relation to MNLARS. A letter with the explanation of the grant money is included within the packet. We need to officially accept the grant agreement and authorize signers to the agreement. BOARD ACTION REQUESTED: Approve Resolution 15074 Accepting Grant Disbursement of Funds from the State of Minnesota Department of Public Safety Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15074 A RESOLUTION ACCEPTING GRANT DISBURSEMENT OF FUNDS WHEREAS, legislation was recently signed by Governor Tim Walz that appropriated $13 million for deputy registrar reimbursement grants related to the development and deployment of the Minnesota License and Registration System (MNLARS); and WHEREAS, the City of Hutchinson is expected to receive a $72,193.53 grant reimbursement from the State of Minnesota Department of Public Safety; and WHEREAS, the City of Hutchinson needs to officially accept the grant disbursement of funds and verify the persons authorized to sign the grant disbursement contract with the State of Minnesota Department of Public Safety. THEREFORE, BE IT RESOLVED, that the Hutchinson City Council hereby accepts the grant disbursement from the State of Minnesota Department of Public Safety in the amount of $72,193.53 for Deputy Registrar No. 053, and accepts the term of the grant agreement/contract. FUTHERMORE BE IT RESOLVED, that the Mayor and City Administrator are hereby authorized to sign the grant agreement/contract on behalf of the City. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 25t' DAY OF JUNE, 2019 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR {} Grant Agreement Page l of 1 Minnesota Department of Public Safety ("State") Driver and Vehicle Services 445 Minnesota Street, Suite 195 St. Paul, MN 55101 Grantee (Fill in information - Print): Organization Name: Deputy Registrar Name: Deputy Registrar Address: Remittance Address: Tax Identification Number; Phone: State's Authorized Representative: Jeffrey Schmitz, Jet7Trev.sclitnitznstate.mn. us, 651-201-7584 Grant Program: MN Session Laws- 2019 11 Special Session, Chapter 3, Article 1, Section 6 & Article 2, Section 36 Grant Agreement Term: Effective Date: 6/01 /2019 Expiration Date: 7/31/2019 Grant Agreement Amount: $72,193.53 Deputy Registrar No.: 053 Under Minn. Stat. § 299A.01. Subd 2 (4] the State is empowered to enter into this grant agreement. Term: Effective date is the date the State obtains all required signatures under Minn. Stat. § 1613.98, subd. 5 and 7. Once this grant agreement is fully executed, the Grantee will receive reimbursement pursuant to the Payment clause of this grant agreement. Per MN Session Laws- 2019 1" Special Session, Chapter 3, Article 1, Section 6 & Article 2, Section 36. The Grantee Agrees to: Comply with all requirements in the request and release agreement. Per MN Session Laws- 2019 1 st Special Session, Chapter 3, Article 1, Section 6 & Article 2, Section 36. Payment: The State will disburse the reimbursement within 30 days of the request and release agreement being returned. No later than July 31, 2019. Per MN Session Laws- 2019 1st Special Session, Chapter 3, Article 1, Section 6 & Article 2, Section 36. 1. GRANTEE Title: The Grantee terrifies that the appropriate person(s) Date: have executed the grant agreenteat on behalf of the Grantee as required by applicable articles, bylaws. resolutions. or ordinances. Signed: Print blame: Title: Date: Signed: Print Flame: 2. STATE AGENCY Signed: Title: Date: l3 Liability Release This Agreement is made and entered into by and between (Deputy Registrar Appointee Printed Full Name "Deputy Registrar") and the Minnesota Department of Public Safety and the State of Minnesota. The parties enter into this Agreement pursuant to the reimbursement grant authorized by Minnesota Session Laws 2019 1st Special Session, Chapter 3, Article 1, Section 6 & Article 2, Section 36_ Therefore in consideration of the foregoing recitals, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The parties wish to settle differences relating to the development and deployment of the Minnesota Licensing and Registration System ("MNLARS") without further costs to any of them. 2. The creation or payment of reimbursement grants under this section is not: (1) an admission of liability or wrongdoing by the State or its employees for any act or omission arising from the development and deployment of MNLARS; and (2) admissible in a judicial or administrative proceeding to establish liability or a legal duty. 3. In consideration for the payment described above, and in exchange for the promises herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, Deputy Registrar agrees to release and hold harmless the State and its employees from any liability or claim arising from the development and deployment of MNLARS including: (i) a claim under Minnesota Statutes, section 3.732, or (ii) any claim or action before a court or administrative agency. 4. Deputy Registrar fully understands that this is a full, final and complete release of all claims against the Department of Public Safety and the State from all claims relating to the development and deployment of MNLARS. 5. This Agreement does not waive or release any rights or claims of any kind that Deputy Registrar may have which arise after they sign this Agreement, or which arise out of acts occurring after they sign this Agreement. 6. This Agreement is to be interpreted and enforced in accordance with the laws of the State of Minnesota. Any action to enforce this Agreement shall be adjudicated in the state courts of Minnesota. 7. Deputy Registrar agrees that they have read this Agreement, knows its contents and has signed it as a free and voluntary act having had adequate opportunity to consider its terms and conditions. Date Signed Signature of the Deputy Registrar Appointee Subscribed and sworn before me this day of My Commission expires 1 I Notary Public Signature Date Signed Signature of the State Agency Notary Stamp or Seal {C3�ttort�i} HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short Term 3.2%/Temp Liquor License - McLeod County Agriculture Association Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Agriculture Association has submitted a short-term 3.2% malt liquor license and a temporary liquor license to dispense malt liquor and liquor at the McLeod County Fair from August 14-18, 2019. The McLeod County Agriculture Association is a non-profit organization that meets the requirements for both a short-term 3.2% malt liquor license and a temporary liquor license. Although the McLeod County Agriculture Association's preference would be to dispense intoxicating liquor for the entire five days of the fair, the maximum number of days allowed by state statute to dispense intoxicating liquor is four days, therefore the Association has applied to dispense 3.2% malt liquor for one day of the McLeod County Fair and intoxicating liquor for the remaining four days of the Fair. BOARD ACTION REQUESTED: Approve issuing a short-term 3.2% malt liquor license to McLeod County Agriculture Association on August 14, 2019, and a temporary liquor license from August 15-18, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ctry ofQ1_ � WZ=W Short Term 3.2 Malt Liquor Fee: $12&.00 111 Hassan Street Southeast 0 e Hutchinson, MN 55350 7� (320) 587-5 15 1 /Fax: (320) 234-4240 rj i Z DI Gj City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 Al applications must be received at least 14 days before City Council Meeting in order to be considered Information PC BrtrsinessrUfganization Name Hut W5�j Phone Number PC) 0 14-- P 4o 6evily �e-lenito f ' Bossiness/Organization Address Crtt° State zip T 1 — a.0 —59 — a Applicant Name fA!'jrAA -ei -1- Phone Number i4 - $ -h, AAc S kx5vtJ 53Sa Applicant Address ICiti, State zip Officer(s)/Owner(s) of the Or anization/Business (if necessaa , Ilst additional names on separate .sheet) P_v F—t��el[ Nance i Title ``.. 1 D LA Vi TnGSI e ll -ep --t� Nj7me C'V w1y► I i t0- kvv k7e-VF L_- Title s u �G Name Title 3.2 Malt Liquor Sales Information � 1✓ 6 Location of ales J Date(s) of Sales Address Contact Person 1"A ktA14" - Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): C3 yes ❑ no A si Application completed in full and ned by applicant: [B/ es ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City of Machlnson App11catiarr,Jor ShortTerin 3-2 Mall L equor• L icen re — On -Sale Page 2 of ? That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. -e of authorized applicant 11 Police Chief Recommendation approved ❑ denied . Notes: a-5 1 Date �Zg Chief Signature Date ACaRCl� CERTIFICATE OF LIABILITY INSURANCE DATE tAAMtoDlrrrrl 0611312019 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must he endorsed. If SUBROGATION IS WAIVED, subject to the terms and con ditlons of the policy, Certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(Q. PRODUCER NAraE: CT Citizens Insurance Agency of Hutchinson WC.PHONE A Na ADDRESS: PO Box 339 IHSU RER(S) A I, rORDING oOV E RAGE NAIC p INSURERA: Illinois Union Insurance ComRany 27960 Hutchinson MN 55350 INSURED INS U RER B INSU RER C McLeod County Agricultural Assn INSU RER D : Po Box 142 INSO RER E : INSURER F; Hutchinson MN 55350 COVERAGES CERTIFICATE NUMBER: REVISION NUMREIR-- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMEN7 TERM OR CONDITION OFANY CONTRACT OR OTHER DOCUMENT VVITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED SY PAID CLAIMS. INSR LTR ITYPE OF INSURANCE N D V tb POLICY NUMBER MMIDDIYYYY (MMIDDfYYYYI LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE1:1 OCCUR EACH OCCURRENCE S A A �El u oa $ MEO EXP (Any one son $ PERSONALAADVINJORY S GEMLAGGREGATF LIMITAPPLIES PER: POLICY ❑ JpERC LOC GENERAL AGGREGATE s PRODUCTS. COMPIOPAGG S S OTHER- AUTOMOBILE LIABILITY ANY AUTO ALL CVMMED SCHEDULED AUTOS Auras HIREDAUT05 AD p5V4NEb TH MI TH IN TH NE IN UR S SURANCE IS ISSUED PUR OTA SURPLUS LINES INS URER IS AN ELIGIBLE SU R BUT IS NOT ❑THERWIS TE OF MINNESOTA. INC UANT TO RANCE PLUS Ll LICENS SE OF THE CT. ES D BY CEOMBINdEB S]NGLE LIMIT S BODILY INJURY (Per person) S 80EALYINJURY ParaccWenly t S PROP�E ds DAMAGE 11 S $ IN OL ENCY, PAYMENT OF CLAI S IS NO UMBRELLA LIA$ OCCUR . EACH OCCURRENCE S EXCESS LIA.B CLAIMS -MADE AGGREGATE DED I I RETENTIONS S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRiETORIPARTNEAIEXECUTIVE OFFICERIMEMBER EXCLUDED? El N A P Fi OTH- T ER E.L. EACH ACCIDENT s E.L. DISEASE - EA EMPLOYEE S {Mandatory In NH) If res, tlescri5s lender DESCRIPTION OF OPERATIONS W. I E.L. DISEASE- POLICY LIMIT S A LIQUOR LIABILITY Y SEVMNF149966554 0811412019 08121l2019 $500,000 EACH COMMON CAUSE $1,000,000AGGREGATE DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addltlonal Remarks Schedule, may be attached if more space Is required) Special event for beer garden at McLeod County Fair SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL, BE DELIVERED IN McLeod County ACCORDANCE WITH THE POLICY PROVISIONS. 840 Century Avenue AUTHORIZED REPRESENTATIVE Hutchinson MN 55360 A&I V 1988-2014 AC0RE) CORPORATION. ALL rights reserved. ACORD 25 (2014f01j The ACORD name and Logo are registered marks of ACORD I MINNESOTh �k �w}aTMFNT OF N116L�G $qFF. n' i 1 1 1 1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 65 t-201-7500 Fax 6S 1--297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization McLeod County Agricultural Association Date organized Tax exempt number 1872 41-0758751 Address City State Zip Code PD Box 142- 840 Century Avenue SW Hutchinson Minnesota 155350 Name of person making application Business phone Home phone Casey Walters 320-587-Z499 320-583-7981 Date(s) of event Type of organization August 15-18, 2019 ❑ Club ❑ Charitable ❑ Religious E) Other non-profit Organization officer's name City State Zip Code Robert Hantge, President Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Keith Tongen, Vice President Brownton Minnesota 55312 Organization officer's name City State Zip Code Connie Lambert, Treasurer Hutchinson Minnesota I 55350 Organization officer's name City State Zip Code Casey Walters, Secretary/ Fair Manager Hutchinson Minnesota 55350 Location where permit will be used. If an outdoor area, describe. McLeod County Fairgrounds for the McLeod County Fair. Sales will be made in the Pavilion and the Grandstand. The entire perimeter of the fairgrounds is fenced in. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. NIA If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Chubb, $500,000 per occurrence/ $1,000,000 aggregate APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT Lf t G 11 Kw�t" City or County approving the license Date Approved Fee Amount S/00 ao l-I Date Fee Paid Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 clays prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US ACa12l7� CERTIFICATE OF LIABILITY INSURANCE DATE[MTM1IPPIYYYYy asMWDDl9 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. It SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rlghts to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAMr: PHONE MCI: Citizens Insurance Agency of Hutchinson ADDREss: PO Box 339 INSURERIS AF FO ROING COVERAGE NAIL 0 INSURER A: Illinois Union Insurance Company 27950 Hutchinson MN 55350 INSURED INSURER a INSURER C: McLeod County Agri cultural Assn INSURER 0: Po Box 142 INSURER E : INSU REP P: Hutchinson MN 55350 COVERAGIFS CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE= BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N07WTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALL THE TERMS, EXCLUSIONSAN0 CONDITIONS OF SUCH POLICIES -LIMITS SHOWN MAY HAVE BEEN REDUCE❑ BY PAID CLAIMS. LTR TYPE OFiNSURANCE 0 WVD POLICY NUMBER POLICY EFF MINDDIYYYY POLICY EKP MWDDIYYYY LIMIT$ ERCIAL GENERAL LiARILITY P-'LA1MS-MAQEOCCUR EACH OCCURRENCE S DAMAGE TO RE WED P oe S MEDEXPJAnyoneporson S PERSONAL&ADVINJURY $ GEV L AGGREGAT E LIMITAPPLIESPER. POLICY ❑ j CT Cl Ux GENERAL AGGREGAT E s PRODUCTS-COMPIOPAGG $ $ OTHER: AUTOMOMI.r; LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIREDAUTOS AUTOS TH M11 TH IN T j S H INE IN UR S SLIRANCE IS ISSUED PUR 30TA SURPLUS LINES INS 3URER IS AN ELIGIBLE SU R BUT IS NOT OTHERWIS ATE OF MINNESOTA. IN CASE WANT TO RANCE IPLUS UIS LICENSE OF THE CT. ES D BY CO Sa enD1SINGLE LIMIT S RDDILY INJURY (Perperson) S BODILY INJURY t PefaWdenry S PROpEidenI AGE S IN,'OL ENCY, PAYMENT OF CLAIMS IS NO s UMBRELLA LIAB OCCUR HCLAIMS-MADE EACH OCCURRENCE S AGGREGATE S EXCESS LthR DEQ I I RETENTION $ $ WORKERS COMPENSATION ANDEMPLOYERTLIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE ICERFMEMBEi} EXCLUDED? NIA PER OTH- ER E.L. EACH ACCiDENT $ E.LQISEASE-EAEMPLOYE S FFF 1{ yyes, describe under E.L. DISEASE - 0MICY LIMIT S DESCRIPTION OF OPERATIONS below A LIOUOR LIABILITY Y SEVMNF1499NS54 0811412019 08/21/2019 $500,000 EACH COMMON CAUSE $1.000,000 AGGREGATE DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES EACO RD 101. AddBlonai Remarks S(; hedule, may be allaehed If more space Es required) Special event for beer garden at McLeod County Fair n:'aia SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL, BE DELIVERED IN McLeod County ACCORDANCE WITH THE POLICY PROVISIONS. 840 Century Avenue AUTHOREZED REPRESENTATIVE Hutchinson MN 55350 A* ,4t"� O 1988-2014 ACORD CORPORATION. All riohts reserved ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 9 g Short -Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on September 7 & 8, 2019. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 7 & 8, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: c 0, of 1 I I Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application TX2e ( Short Term Date(s) d:2_ Fee: $3d. MonthlDavlYear - MonthlDav/Year anization Information f qj 3 . Name Phone Number f +. C LtJ S 3ssd Address where regular meeting are held City state Zip Federal or State ID: -19 7[rS� 37 $'z- O Day and time of meetings? —ZW t3 xrJN7-1Y ��! d_C� ��• Is this organization organized under the laws of the State of Minnesota? A yes © no How long has the organization been in existence? How may members in the organization? � O What is the purpose of the organization? In whose custody will organization records be kept? r- N Sao-Cs� Q�r Name Phone Number �Cx� L,4 ►� st S(.j Address city State zip 11 Duly Authorized Officer of the Organization Information 11 LG� �SS"I�a7 True Name Phone Number Residence Address City State Zip Date of Birth: 0 1 1 Place of Birth: —N&W Ulm Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? 0 yes .9no If yes, explain: {73 City ofHulchinson Application for Gambling Devices License Page Z of 3 under Minnesota Statute moo- -- `:a -7 True Name Phone Number Residence Address City State Zip Date of Birth: 1 d / 9-7 / & 3 Place of Birth: Monthldaylyear Have you ever been convicted of any crime other than a traffic offense? If yes, explain: How long have you been a member of the organization? 1 u�C t rt-,rz t1 "'1Ali City ,State ❑ yes Co no Game Information Location # 1 _ Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: O�-7— 9 through — Cri5'— QaD AM Hours of the day gambling devices will be used: From ; eld pM To QD lPIOh_ Maximum number of player: 2 Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? Ayes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no City a(NuleNnson Applicalion for Gambling Devices License Page 3 of 3 Officers of the Or anization (itnecessary, list additional names on separate sheet) F rJ. t �r � M2 fZ Name Title 01% Iq0 �, L)i 14"rn.f Residence Address City State Zip Name Title Residence Address City state zip Name Title Residence Address City State Zip Officers or Other Persons Paid for Services Information (inecescary, list additional names on separate sheet) Name Title Residence Address Name City Residence Address City Name Residence Address State Zip Title State Zip Title State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? _ ).. Gambling Manager W yes ❑ no y Authorized Officer ® yes ❑ no , 0'-1. Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized ofreet` of organization Date Al. jj ++ Signature ofgambling manager of organization Date Internal Use Only City Council ❑ approved 0 denied Notes: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Temporary Liquor License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Y, Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a temporary liquor license to dispense liquor at their Fall Festival being held at the church on September 7 & 8, 2019. St. Anastasia is a religious organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to St. Anastasia Catholic Church on September 7 & 8, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (O:D 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 4AICON01 & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number ST ANASTASIA CATHOLIC CHURCH 1884 E535318 Address City State Zip Code 460 LAKE STREET SW HUTCHINSON Minnesota 55350 Name of person making application Business phone Home phone DIANE PEDERSEN 320-587-6507 320-583-9958 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer SEPT. 7 & 8, 2019 ❑ Club ❑ Charitable 0 Religious ❑ Other non-profit Organization officer's name City State Zip Code REV. PAUL L. WOLF HUTCHINSON Minnesota 1 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Cade Minnesota Organization officer's name City State Zip Code Minnesota Location where permit will be used. if an outdoor area, describe. ST. ANASTASIA CATHOLIC CHURCH - 460 LAKE STREET SW, HUTCHINSON, MN 55350 IN FRONT OF SCHOOL BUILDING If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 1 �Il�0-) City or County approving the license Date Approved �P1z.5 "'-* Fee Amount Permit Date Date Fee Paid City or County E-mail Address Signature City Clerk or County Official City or County Phone Number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AGE.TEMPORARYAPPLICATiON STATE.MN.US Certificate of Coverage Date:61612019 Certificate Holder This Certificate is issued as a matter of information only and The Diocese of New Ulm confers no rights upon the holder of this certificate. This certificate Pastoral Center does not amend, extend or alter the coverage afforded below. 1400 Chancery Drive New Ulm, MN 56073 Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD Covered location St. Anastasia Catholic Church OMAHA, NE 68154 460 Lake Street Southwest Hutchinson, MN 55350 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Real & Personal Property D. General Liability Each Occurrence 500,000 General Aggregate F1Occurrence ® Claims Made 8568 711120 ] 9 7/1/2020 Products-Comp/OP Agg Personal & Adv Injury Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability ss6s 71v2a1� 7111zazo Each Occurrence 500,000 ' Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Opera tionslLocationsNehicieslSpecial Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage is verified with regard to Covered Location's Fall Festival, to be held on church/school grounds, September 7-8, 2019. Includes Liquor Liability and Fidelity for Charitable Gambling Holder of Certificate Cancellation. Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will City of Hutchinson I I I Hassan Street Southeast Hutchinson, N,1N 55350 endeavor to mail 30 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. 0198000861 Authorized Representative - �r - CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount 06/10/2019 206151 PRO CARE SERVICES INC EVENT CTR WATER DAMAGE REPAIR- FINAL PMT 7,644.35 06/12/2019 206152 HUTCHINSON JAYCEE WATER CARNIVAL 20109 WATER CARNIVAL SPONSORSHIP 2,000.00 06/21/2019 206153 Manual Payroll Check PAYROLL 6/2 - 6/15/2019 9.23 06/21/2019 206154 MNPEA PAYROLL 6/2 - 6/15/2019 468.00 06/21/2019 206155 Unum Life Insurance PAYROLL 6/2 - 6/15/2019 1,144.39 06/21/2019 206156 HART PAYROLL 6/2 - 6/15/2019 585.47 06/21/2019 EFT977 EFTPS PAYROLL 6/2 - 6/15/2019 71,917.78 06/21/2019 EFT978 Child Support PAYROLL 6/2 - 6/15/2019 149.54 06/21/2019 EFT979 MN Dept of Revenue PAYROLL 6/2 - 6/15/2019 14,223.68 06/21/2019 EFT980 Provident Life and Acc Ins PAYROLL 6/2 - 6/15/2019 666.41 06/21/2019 EFT981 PERA PAYROLL 6/2 - 6/15/2019 50,333.84 06/21/2019 EFT982 TASC-Flex PAYROLL 6/2 - 6/15/2019 1,532.02 06/21/2019 EFT983 TASC-H S A PAYROLL 6/2 - 6/15/2019 14,015.19 06/21/2019 EFT984 ICMA PAYROLL 6/2 - 6/15/2019 2,360.00 06/21/2019 EFT985 VOYA PAYROLL 6/2 - 6/15/2019 530.00 06/21/2019 EFT986 MNDCP PAYROLL 6/2 - 6/15/2019 350.00 06/25/2019 206157 A R ENGH HEATING & AIR CONDITIONING INSTALL MOP SINK & FAUCET (FIRE PPE LAUNDRY) 2,583.00 06/25/2019 206158 A.M. LEONARD INC ARBOR RAIN HYDRATORS- FORSTRY 1,095.69 06/25/2019 206159 ABEL REALTY ADVISORS, LLC MAY REALTOR RETAINER BILLING - POLICE FACILITY 3,500.00 06/25/2019 206160 ACE HARDWARE REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 768.43 06/25/2019 206161 ALLSTATE PARTS OF GLENCOE LOWBOY TRAILER REPAIRS PARTS - CREEKSIDE 134.68 06/25/2019 206162 ALPHA WIRELESS JUNE MAINTENANCE 794.75 06/25/2019 206163 AMBER CROSS CONCESSIONS REFUND FOR DOUBLE CHARGE 10.50 06/25/2019 206164 AMERICAN BOTTLING CO JUNE COST OF GOODS SOLD - LIQUOR STORE 198.48 06/25/2019 206165 AMERICAN DOOR WORKS KEY LOCKOUT, EYE COVER SET, STOP MOULDING 362.00 06/25/2019 206166 AMERICAN RED CROSS ADULT & PED 1ST AID 90.00 06/25/2019 206167 AMERIPRIDE SERVICES EOW SERVICES 233.46 06/25/2019 206168 ANDREW ERLANDSON T-BALL & SWIM LESSONS REFUNDS 85.00 06/25/2019 206169 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING SERVICES 603.00 06/25/2019 206170 ARCTIC GLACIER USA INC. JUNE COST OF GOODS SOLD - LIQUOR STORE 1,372.32 06/25/2019 206171 ARTISAN BEER COMPANY JUNE COST OF GOODS SOLD - LIQUOR STORE 990.65 06/25/2019 206172 ASHLEY WAGNER REFUND: DAD IS COACHING 40.00 06/25/2019 206173 AUTO VALUE - GLENCOE MALE PIPE, STRAP CLAMP - HATS 18.52 06/25/2019 206174 B & B SPORTS DRAIN PLUG - PARKS 3.75 06/25/2019 206175 BARGEN INC REPLAY - 1ST APPLICATION 66,940.43 06/25/2019 206176 BELLBOY CORP JUNE COST OF GOODS SOLD - LIQUOR STORE 3,939.15 06/25/2019 206177 BENNY'S MEAT MARKET CONCESSIONS SUPPLIES 847.39 06/25/2019 206178 BERNICK'S CONCESSIONS SUPPLIES 3,336.21 06/25/2019 206179 BETH GASSER CAMP CANCELED PER INSTRUCTOR 100.00 06/25/2019 206180 BIOBAG AMERICAS INC 2019 BIO-BAG PURCHASE - REFUSE 9,250.00 06/25/2019 206181 BLUE EARTH COUNTY SHERIFF 2019 REGIONAL LOGGING MAINTENANCE FEE 2,896.77 06/25/2019 206182 BMI ANNUAL FEE - CIVIC ARENA MUSIC LICENSING 358.00 06/25/2019 206183 BOLTON & MENK INC. APR 20 - MAY 17'19 SERVICES: 8 UNIT T-HANGAR 2,727.65 06/25/2019 206184 BRANDED SOLUTIONS TALL BOY CAN COOLERS - LIQUOR STORE 207.32 06/25/2019 206185 BREAKTHRU BEVERAGE JUNE COST OF GOODS SOLD - LIQUOR STORE 5,972.26 06/25/2019 206186 BRUSKE PRODUCTS POWER BRUSH, MACHINE FILTER - HATS 626.68 06/25/2019 206187 C & L DISTRIBUTING JUNE COST OF GOODS SOLD - LIQUOR STORE 61,272.23 06/25/2019 206188 CARD SERVICES WWTP OPEN HOUSE & CONCESSIONS SUPPLIES 210.97 06/25/2019 206189 CARS ON PATROL SHOP LLC REPAIRS ON 4 SQUADS, 1 FIRE VEHICLE, 2 TOWS 1,338.93 06/25/2019 206190 CENTRAL HYDRAULICS REPAIR & MAINT SUPPLIES -VARIOUS DEPTS 54.86 06/25/2019 206191 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE 153.76 06/25/2019 206192 CINTAS CORPORATION CLEANING SERVICES 157.12 06/25/2019 206193 CITY OF STEWART USE OF STEWART'S JETTER TRUCK 350.00 06/25/2019 206194 CJ ALBRECHT REFUND: DAD IS COACHING 40.00 06/25/2019 206195 COLDSPRING 4 EA 40 UNIT COLUMBARIA INSTALLED CC APP 22,092.00 06/25/2019 206196 CORE & MAIN LP WATER METERS AND METER PARTS 4,850.75 06/25/2019 206197 CORNER POST EROSION CONTROL EROSION CONTROL BLANKET - PARKS 100.00 06/25/2019 206198 COUNTRYSIDE FLAGPOLE FLAGS FOR FIRE STATION FLAG POLE 89.00 06/25/2019 206199 CREEKSIDE SOILS BITCON & MULCH FOR CITY DEPT OPERATIONS 1,175.37 06/25/2019 1206200 1 CROW RIVER AUTO & TRUCK REPAIR 3 OIL CHANGES FOR POLICE VEHICLES 205.28 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount 06/25/2019 206201 CROW RIVER CONSTRUCTION DUST CONTRO CALCIUM CHLORIDE & APPLICATION - STREETS 2,815.00 06/25/2019 206202 CRYSTEEL TRUCK EQUIP WEARPAD JIBS, SCREWS - REFUSE 215.82 06/25/2019 206203 D2 SERVICES, INC. SCADA SUPPORT, CONTROL SYST MODIFICATION 2,275.00 06/25/2019 206204 DIMLER, KYLE REIMB: SAFETY FOOTWEAR 120.34 06/25/2019 206205 DONE RITE POWDER COATING LLC FIRE RESCUE 8, POWDER COAT 4 RIMS 240.00 06/25/2019 206206 DPC INDUSTRIES INC SODIUM HYPO - WTP CHEMICALS 1,798.16 06/25/2019 206207 DUNDEE HANGING BASKET - FLOWERS FOR CREEKSIDE SITE 22.39 06/25/2019 206208 E2 ELECTRICAL SERVICES INC ELECTRICAL REPAIRS AT WTP & WWTP 981.22 06/25/2019 206209 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 06/25/2019 206210 EMERGENCY APPARATUS MAINT FIRE ENGINE 2 REPAIRS 1,325.90 06/25/2019 206211 EMERGENCY RESPONSE SOLUTIONS LLC FACE PIECE FIT TESTS - FIRE 800.00 06/25/2019 206212 ERICKSON ENGINEERING CO LLC 12/2/18 - 6/1/19 SERVICES FOR BRIDGE 435 838.90 06/25/2019 206213 FASTENAL COMPANY MAINT SUPPLIES - VARIOUS DEPTS 657.10 06/25/2019 206214 FILZEN, MARY REIMB: DPS MEETING 15.00 06/25/2019 206215 FIRST ADVANTAGE LNS OCC HEALTH SOLU TESTING 5.30 06/25/2019 206216 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER 121.10 06/25/2019 206217 FORKLIFTS OF MINNESOTA INC ENGINE LIGHT- LIMP MODE - HATS 259.58 06/25/2019 206218 FOSTER MECHANICAL HVAC REPAIR - WATERPARK 569.72 06/25/2019 206219 GEMPLER'S INC MEASURING PITCHERS & SPRAYER - STREETS 209.44 06/25/2019 206220 GITCH GEAR LLC JUNE COST OF GOODS SOLD - LIQUOR STORE 263.00 06/25/2019 206221 GLOBAL SPECIALTY CONTRACTORS, INC FINAL RETAINAGE ON AQUATIC CENTER PROJECT 50,000.00 06/25/2019 206222 GOPHER STATE FIRE EQUIPMENT CO. SEMI-ANNUAL SERVICE OF SUPPRESSION SYSTEM 153.00 06/25/2019 206223 GOVT FINANCE OFFICERS ASSN - GFOA APPLICATION FEE - 2018 GFOA CERT REVIEW 460.00 06/25/2019 206224 GRAINGER MAINTSUPPLIES- VARIOUSDEPTS 3,444.71 06/25/2019 206225 GREEN EARTH LAWN CARE INC MOWING @ 3 NUISANCE LOCATIONS 220.00 06/25/2019 206226 HACH COMPANY WWTP - FIELD SERVICE ON SYSTEM 4,486.13 06/25/2019 206227 HAGER JEWELRY INC. RETIREMENT GIFTS, NEW EMPLOYEE NAME PLATES 484.50 06/25/2019 206228 HANSEN GRAVEL INC. CRUSHED GRANITE FOR FIREMAN'S PARK 247.50 06/25/2019 206229 HANSEN TRUCK SERVICE LOWBOY TRAILER PARTS - CREEKSIDE 77.70 06/25/2019 206230 HANSON & VASEK CONSTRUCTION CONCRETE REPAIRS 2019 3,800.00 06/25/2019 206231 HAUGEN, ERIN UB refund for account: 3-730-6100-3-00 25.44 06/25/2019 206232 HAWKINS INC CHEMICALS, OTHER SUPPLIES- WATERPARK 5,115.36 06/25/2019 206233 HENRYS FOODS INC CONCESSIONS SUPPLIES- WATERPARK 282.53 06/25/2019 206234 HERITAGE EXTERIORS & RESTORATION HRA REHAB LOAN: DAVID BRISSE 4,975.00 06/25/2019 206235 HILLYARD / HUTCHINSON LAUNDRY DETERGENT & OFFICE MATTING - FIRE 196.26 06/25/2019 206236 HOHENSTEINS INC JUNE COST OF GOODS SOLD - LIQUOR STORE 195.00 06/25/2019 206237 HOISINGTON KOEGLER GROUP INC MAY SERVICES: PARKS MASTER PLAN 5,887.60 06/25/2019 206238 HOVEN, MARTHA JUNE COST OF GOODS SOLD - LIQUOR STORE 84.00 06/25/2019 206239 HUTCH CAFE PROM DANCE: MEATBALL DINNER - SENIOR CTR 1,170.00 06/25/2019 206240 HUTCHFIELD SERVICES INC JUNE JANITORIAL - HATS 2,071.75 06/25/2019 206241 HUTCHINSON CO-OP FUEL/OIL MIXING MEASURING CUP, PREM 91 F 8,670.47 06/25/2019 206242 HUTCHINSON HEALTH TESTING 368.00 06/25/2019 206243 HUTCHINSON HRA HRA LOAN ADMIN FEE: DAVID BRISSE 497.50 06/25/2019 206244 HUTCHINSON UTILITIES MAY UTILITIES 5/1- 6/1'19 69,890.70 06/25/2019 206245 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES- PUBLIC WORKS 338.10 06/25/2019 206246 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES- CREEKSIDE 16.49 06/25/2019 206247 HUTCHINSON, CITY OF STORM DRAINAGE 5/1- 5/31'19 6,153.09 06/25/2019 206248 HUTCHINSON, CITY OF REPLENISH ATM AT CITY CENTER 5,000.00 06/25/2019 206249 HYBA BASKETBALL CONCESSIONS SUPPLIES - VARIOUS CANDY 150.00 06/25/2019 206250 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIRS -VARIOUS LOCATIONS 2,100.00 06/25/2019 206251 IDENTISYS COLOR RIBBON - POLICE SUPPLIES 158.88 06/25/2019 206252 INTERSTATE BATTERY SYSTEM MINNEAPOL VEHICLE/TRUCK BATTERIES - HATS INVENTORY 500.75 06/25/2019 206253 JACK'S UNIFORMS & EQUIPMENT CUSTOM BADGE & WALLET- POLICE 147.94 06/25/2019 206254 JACOBSEN, SEPTEMBER REIMB: AV EQUIPMENT/REPAIR, JUMP DRIVE 167.45 06/25/2019 206255 JAY GORAL CAMPSITE REFUND 95.00 06/25/2019 206256 JAY MALONE MOTORS NEW MAINTENANCE TRUCK - WATER 23,985.99 06/25/2019 206257 JOE'S SPORT SHOP YOUTH T-SHIRT ORDER FOR 2019 1,254.00 06/25/2019 206258 JOHNSON BROTHERS LIQUOR CO. JUNE COST OF GOODS SOLD - LIQUOR STORE 28,962.73 06/25/2019 206259 JUUL CONTRACTING CO SY WOVEN FABRIC 16,744.10 06/25/2019 1206260 1 KAHNKE BROTHERS NURSERY ENERGY TREES 1,298.10 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount 06/25/2019 206261 KELLER, MATTHEW BOILERS LICENSE 20.00 06/25/2019 206262 KELLY'S DANCE ACADEMY UB refund for account: 1-680-0230-8-00 18.68 06/25/2019 206263 KERI'S CLEANING & HANDYMAN SERVICES 6/1- 6/15 CITY CTR, LIBRARY, SR DINE, FIRE 2,044.00 06/25/2019 206264 KIESLER'S POLICE SUPPLY INC. SUPER SOCK BEAN BAG ROUND - POLICE 290.40 06/25/2019 206265 KRANZ LAWN & POWER STIHL CHAINSAW FOR E-2 - FIRE/RURAL FIRE 679.96 06/25/2019 206266 KRIS ENGINEERING CUTTING EDGE, PLOW BOLTS- CREEKSIDE 1,811.59 06/25/2019 206267 KWIK TRIP CONCESSION SUPPLIES - WATERPARK 1,158.34 06/25/2019 206268 L & P SUPPLY CO MOWER DECK, PARTS, CANNED FUEL - PARKS 2,068.42 06/25/2019 206269 LANO EQUIPMENT OF NORWOOD EQUIPMENT PARTS - PUBLIC WORKS 545.29 06/25/2019 206270 LARA LIEPOLD REFUND FOR CANCELLED CLASS 100.00 06/25/2019 206271 LEAGUE OF MN CITIES -INS TRUST Q3 2019 WORK COMP PREMIUM 69,457.00 06/25/2019 206272 LEAGUE OF MN CITIES -INS TRUST 2018 W. COMP AUDIT - FINAL PREMIUMS 10,809.00 06/25/2019 206273 LEUNG, WM C UB refund for account: 1-685-7360-1-00 24.38 06/25/2019 206274 LIESTMAN, CALYN REIMB: MILEAGE/MEAL - STATE TAX SEMINAR 78.10 06/25/2019 206275 LOCATORS & SUPPLIES LOCATOR FLAGS - WWTP 196.58 06/25/2019 206276 LOCHER BROTHERS INC JUNE COST OF GOODS SOLD - LIQUOR STORE 54,275.50 06/25/2019 206277 LOGIS NETWORK SERVICES THRU 5/18/19 7,137.35 06/25/2019 206278 LYNDE & MCLEOD INC. MAY YARDWASTE - CREEKSIDE 795.33 06/25/2019 206279 MACQUEEN EQUIP LLC SHOE HOSE REEL - WWTP 77.05 06/25/2019 206280 MARCO TECHNOLOGIES, LLC MONTHLY COPIER CONTRACT - CITY FACILITIES 1,748.73 06/25/2019 206281 MARCO TECHNOLOGIES, LLC MONTHLY COPIER CONTRACT - CITY CENTER 1,359.82 06/25/2019 206282 MARK BETKER CONSTRUCTION LLC REPAIRS AT VFW PARK SHELTER 4,140.62 06/25/2019 206283 MCLEOD COUNTY ATTORNEY PROCEEDS FROM CASH FORFEITURE 200.00 06/25/2019 206284 MCLEOD COUNTY RECORDER RECORDING FEES - 2 ITEMS 138.00 06/25/2019 206285 MEDICA July Medical Insurance 138,015.42 06/25/2019 206286 MEI TOTAL ELEVATOR SOLUTIONS JUN/JUL SERVICE - LIBRARY 183.33 06/25/2019 206287 MELISSA MCCALLEY REFUND: PRIVATE SWIM LESSON 180.00 06/25/2019 206288 MELISSA RUDEBUSCH REFUND FEE DUE TO DAD COACHING 40.00 06/25/2019 206289 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES- VARIOUS DEPTS 1,168.41 06/25/2019 206290 MESSAGE MEDIA U.S.A., INC JUNE ACCESS FEE 30.00 06/25/2019 206291 MID-AMERICAN RESEARCH CHEMICAL DEGREASER, URINAL SCREENS, BOWL CLIPS- HATS 290.47 06/25/2019 206292 MIDWEST PLAYSCAPES INC. PLATE, 8 SHEETS, BOTS, NUTS & GASKETS - PARKS 312.91 06/25/2019 206293 MILLERBERND MANUFACTURING CO SAP 133-130-002 1_21319-02 - TH15 & SGR SIGNALS 3,272.00 06/25/2019 206294 MINI BIFF PORTABLE BIFFS AT VARIOUS LOCATIONS 473.79 06/25/2019 206295 MINNESOTA DEPT OF LABOR & INDUSTRY ELEVATOR ANNUAL OPE - LIBRARY 100.00 06/25/2019 206296 MINNESOTA DEPT OF MOTOR VEHICLE 2019 RAM TRUCK TITLE & REGISTRATION - WTP 1,536.66 06/25/2019 206297 MINNESOTA VALLEY TESTING LAB SAMPLE TESTING FOR WWTP 422.60 06/25/2019 206298 MORGAN CREEK VINEYARDS JUNE COST OF GOODS SOLD - LIQUOR STORE 286.80 06/25/2019 206299 MRPA MN USSSA SOFTBALL TEAM REGISTRATIONS 132.00 06/25/2019 206300 MTI DISTIBUTING, INC. TIRES - PARKS 1,034.57 06/25/2019 206301 MUDDY COW LIQUOR LICENSE OVERPAYMENT PRO -RATED 885.41 06/25/2019 206302 MUELLER, GREG DESIGN PROPOSAL FOR PILLAR PROJECT 500.00 06/25/2019 206303 NAVRATIL, JAMES REIMB: PHONE SUPPLIES 38.26 06/25/2019 206304 NELSON, JUDD 2019 SCULPTURE STROLL HONORARIUM 1,000.00 06/25/2019 206305 NERO ENGINEERING LLC MAY - WTP WELLS 5 & 6 CLEANING, WELL 5 REHAB 2,160.00 06/25/2019 206306 NICHOLAS LEGEROS INC. DESIGN PROPOSAL FOR PILLAR PROJECT (2) 1,000.00 06/25/2019 206307 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES- POLICE & CREEKSIDE 39.75 06/25/2019 206308 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - PUBLIC WORKS 269.74 06/25/2019 206309 NUVERA JUN PHONE SERVICES 5,509.29 06/25/2019 206310 OFFICE DEPOT TAPE, PENS, CANDY - PUBLIC WORKS 57.27 06/25/2019 206311 OFFICE OF MN IT SERVICES MAY SERVICES 197.89 06/25/2019 206312 OFFICE OF SECRETARY OF STATE NOTARY COMMISSION FEE - M. SEPPELT 120.00 06/25/2019 206313 ON TRAX TRUCK REPAIR ADJUSTED CLUTCH, REPLACED ADJUSTER - STREETS 170.00 06/25/2019 206314 ORIGINAL WATERMEN, INC SHIRTS W/ LOGOS - WATERPARK SEASONALS 1,201.30 06/25/2019 206315 PAVEMENT RESOURCES PAVEMENT REPAIR 3,350.00 06/25/2019 206316 PEAT INC. SPHAGNUM FINE - CREEKSIDE INVENTORY 2,436.75 06/25/2019 206317 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING - 6/2 - 6/15 5,732.12 06/25/2019 206318 PHILLIPS WINE & SPIRITS JUNE COST OF GOODS SOLD - LIQUOR STORE 15,164.12 06/25/2019 206319 PIONEER MANUFACTURING CO SIGN REPAIR MATERIALS - PARKS 1,912.50 06/25/2019 1206320 1 PREMIUM WATERS MONTHLY WATER SERVICE - PARKS GARAGE 44.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount 06/25/2019 206321 PRO AUTO MN INC. #688 2013 DURANGO: REPAIRS - FIRE 963.85 06/25/2019 206322 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD - WTP CHEMICALS 5,369.00 06/25/2019 206323 QT PETROLEUM ON DEMAND LLC PRE -PAY SOFTWARE SERVICE/SUPPORT FOR 5 YRS 3,780.00 06/25/2019 206324 RADWELL INTERNATIONAL, INC. REPAIR PARTS - CREEKSIDE BAGGER/SS CONVEYOR 908.80 06/25/2019 206325 RECREONICS OPERATING SUPPLIES FOR WATERPARK 1,392.90 06/25/2019 206326 RICK THOMPSON REFUND DUE TO AARP CLASS RESCHEDULED 23.00 06/25/2019 206327 RIDGEWATER COLLEGE HEARTSAVER CPR COURSE 4/24/19 995.00 06/25/2019 206328 RJM DISTRIBUTING INC JUNE COST OF GOODS SOLD - LIQUOR STORE 229.80 06/25/2019 206329 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 567.69 06/25/2019 206330 SAM'S TIRE SERVICE TIRES - CREEKSIDE & POLICE 3,042.80 06/25/2019 206331 SEPPELT, MILES REIMB: MNEDF MEETINGS 66.12 06/25/2019 206332 SHAW, KAREN MAY 2019 CLASSES 180.00 06/25/2019 206333 SIMONSON LUMBER CO LUMBER/OTHER SUPPLIES- PARKS 2,246.00 06/25/2019 206334 SIMONSON LUMBER CO 4X4-8 CEDAR: SOUTH PARK -SCULPTURE WALK 113.13 06/25/2019 206335 SIR LINES -A -LOT LONG -LINE & SHORT -LINE STRIPING - STREETS 9,993.48 06/25/2019 206336 SMALL LOT MN LLC JUNE COST OF GOODS SOLD - LIQUOR STORE 990.00 06/25/2019 206337 SOUTHERN WINE & SPIRITS OF MN JUNE COST OF GOODS SOLD - LIQUOR STORE 20,257.28 06/25/2019 206338 STANDARD PRINTING-N-MAILING JUNE UTILITY BILLS & CITY MAILING SERVICES 1,641.74 06/25/2019 206339 STAPLES ADVANTAGE CUPS, PLATES, LAMINATING SHEETS - CREEKSIDE 122.26 06/25/2019 206340 STATE OF MINNESOTA PROCEEDS FROM CASH FORFEITURE 100.00 06/25/2019 206341 STREICH TRUCKING CREEKSIDE FREIGHT - VARIOUS LOCATIONS 1,510.49 06/25/2019 206342 SUN LIFE FINANCIAL May Dental Claims & June Admin Fee 7,647.20 06/25/2019 206343 SYSCO WESTERN MN CONCESSION SUPPLIES- WATERPARK 3,239.26 06/25/2019 206344 TALKING WATERS BREW CO JUNE COST OF GOODS SOLD - LIQUOR STORE 130.00 06/25/2019 206345 TANYA BLACK HIGH TIDES REFUND 55.00 06/25/2019 206346 TARGET PEST CONTROL BARRIER TREATMENT - VARIOUS CITY FACILITIES 450.00 06/25/2019 206347 TAYLOR SCHROEDER T-BALL REFUND 30.00 06/25/2019 206348 THE MILLIGAN STUDIO DESIGN PROPOSAL FOR PILLAR PROJECT (2) 1,000.00 06/25/2019 206349 THOMSON REUTERS-WEST MAY WEST INFO CHARGES- LEGAL 126.00 06/25/2019 206350 TRUE BRANDS 6 PACK RINGS- LIQUOR STORE 203.99 06/25/2019 206351 TWO-WAY COMMUNICATIONS INC INSTALL IN TRACTOR & SWEEPER - PUBLIC WORKS 961.25 06/25/2019 206352 ULINE OPERATING SUPPLIES FOR WATERPARK & FIRE 167.70 06/25/2019 206353 UNITED PACKAGING & DESIGN 6 MONTH UVI BLACK - CREEKSIDE BAG FILM 10,455.00 06/25/2019 206354 UNUM LIFE INSURANCE CO OF AMERICA JUNE LIFE INSURANCE 5,292.85 06/25/2019 206355 URBAN SPRITE MEDIA RADIO ADS - CREEKSIDE 750.00 06/25/2019 206356 VANESSA WIANT REFUND - CANCELLED OUT OF T-BALL 35.00 06/25/2019 206357 VERIZON WIRELESS APR 24 - MAY 23, 2019 CITY SERVICE 2,840.04 06/25/2019 206358 VIKING BEER JUNE COST OF GOODS SOLD - LIQUOR STORE 21,313.50 06/25/2019 206359 VIKING COCA COLA COFFEE - EVENT CTR / COST OF GOODS - LIQUOR 702.35 06/25/2019 206360 VINOCOPIA INC JUNE COST OF GOODS SOLD - LIQUOR STORE 1,039.70 06/25/2019 206361 WASTE MANAGEMENT OF WI -MN 05/16 - 5/31'19 REFUSE DISPOSAL 6,407.52 06/25/2019 206362 WELCOME NEIGHBOR NEW RESIDENT VISITS 60.00 06/25/2019 206363 WEST CENTRAL SANITATION INC. MAY RESIDENTIAL & CITY FACILITIES REFUSE 49,380.33 06/25/2019 206364 WINE MERCHANTS INC JUNE COST OF GOODS SOLD - LIQUOR STORE 257.55 06/25/2019 206365 WM MUELLER & SONS STREET & PAVEMENT REPAIRS 2019 13,873.94 06/25/2019 206366 ZEBEC OF NORTH AMERICA TUBES (35) FOR WATERPARK 890.77 06/25/2019 206367 ZELLER STUDIO DESIGN PROPOSAL FOR PILLAR PROJECT 500.00 06/25/2019 206368 ZEP SALES AND SERVICE ZEP PRESERVE, FUZION FOAM ZEP MM 1,222.54 06/25/2019 206369 GAVIN, DONLEY & OSTLUND, LTD MAY FLAT LEGAL FEE & DOG BITE CASE 4,340.00 06/25/2019 206370 LEAGUE OF MN CITIES UPDATE 2019 - MN ASSOC OF CITY ATTORNEYS 175.00 06/25/2019 206371 MEEKER COUNTY SHERIFF'S OFFICE #2019-223 SERVICE CHARGE J ZENTNER 70.00 06/25/2019 206372 THOMSON REUTERS-WEST MAY WEST INFO CHARGES- LEGAL 1,734.85 Total- Check Disbursements: I $ 1,171,866.61 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount Department Purchasing Card Activity - May 2019 Date Dept Vendor Name Description Amount 05/17/2019 ADMIN VP MINNESOTA TRANSPORTATION Transportation Alliance D.C. Fly -In -- Steve Cook $ 515.00 05/01/2019 FINANCE AMAZON Pressboard File Folders - Red 31.99 05/01/2019 FINANCE AMAZON Pressboard File Folders - Green 31.99 05/06/2019 FINANCE 13213 PRIME Annual City Amazon Business Prime membership 179.00 05/08/2019 FINANCE AMAZON Uni-ball Impact Gel pens 24.87 05/08/2019 FINANCE AMAZON Legal pads and pens 21.52 05/08/2019 FINANCE WAL-MART Refill City Center pop machine 14.99 05/09/2019 FINANCE AMAZON Calculator ribbon 17.99 05/10/2019 FINANCE AMAZON Mechanical Pencils 19.38 05/13/2019 FINANCE AMAZON Printer paper, tape, post -it notes 67.34 05/13/2019 FINANCE AMAZON Legal size manila folders 19.49 05/16/2019 FINANCE AMAZON Hand soap 17.78 05/23/2019 FINANCE AMAZON Fingertip moisteners, envelopes 45.58 05/27/2019 FINANCE CASH WISE Cake for last day - Dale Krienke (DMV) 43.21 05/01/2019 FIRE MN STATE FIRE CHIEFS ASSN Fire Chiefs conference registration for 4 officers 1,200.00 05/02/2019 FIRE BESTBUY Wireless HDMI video connector & cable adapter 169.98 05/03/2019 FIRE SHOPKO Miscellaneous office supplies on clearance 163.60 05/23/2019 FIRE BESTBUY Return of incorrect HDMI video connector (139.99) 05/23/2019 FIRE BESTBUY Phone car charger and cable 46.98 05/06/2019 IT AMAZON Speakers for Dan Nordmann 13.93 05/13/2019 IT AMAZON Fiber patch cable for Armer radio system 9.49 05/13/2019 IT AMAZON Cable labels 32.97 05/14/2019 IT AMAZON DVD labels and applicator 31.49 05/14/2019 IT AMAZON Fiber patch cable for Armer radio system 9.49 05/17/2019 IT AMAZON IPAD cases for gas department 68.70 05/20/2019 IT AMAZON DVD label applicator 20.53 05/21/2019 IT AMAZON Apple pencil for Forestry 129.00 05/22/2019 IT AMAZON Iphone car charger 10.99 05/24/2019 IT AMAZON DVD Duplicator 155.55 05/27/2019 IT AMAZON USB to serial cable converter for Gas Lab 9.66 05/27/2019 IT AMAZON Labels IT 8.99 05/28/2019 IT AMAZON Video Cable WW 15.99 05/30/2019 IT AMAZON I PAD case - keyboard for Chad Czmowski 47.39 05/02/2019 PLANNING WAL-MART Purchase pop for pop machine - City Center 55.45 05/06/2019 PLANNING AMAZON Newtrayforrefrigerator- CityCenter 49.95 05/29/2019 PLANNING AMAZON Boot scrubber to go by employee entrance 19.97 05/13/2019 POLICE HAMPTON INN Negotiator Training 494.52 05/16/2019 POLICE EB MN WORLD ELDER Elder Abuse Conference 160.00 05/17/2019 POLICE AMAZON jump drives 29.99 05/20/2019 POLICE AMAZON folders 34.23 05/20/2019 POLICE AMAZON compact discs 22.89 05/20/2019 POLICE LDV, INC. part for tactical truck 47.77 05/22/2019 POLICE PAYPAL membership 150.00 05/29/2019 POLICE AMAZON cork board 23.95 05/29/2019 POLICE AMAZON laminating supplies 12.69 05/03/2019 PRCE HASTY AWARDS Softball Awards 906.97 05/06/2019 PRCE AMAZON Frames 28.75 05/13/2019 PRCE WHENIWORK.COM When I work- scheduling software 80.65 05/15/2019 PRCE AMAZON Various Products 392.32 05/15/2019 PRCE AMAZON Candy 83.05 05/21/2019 PRCE AMAZON Gum 19.98 05/21/2019 PRCE WHENIWORK.COM When I work- scheduling software 36.42 05/23/2019 PRCE AMAZON Paper and Holders 75.39 05/23/2019 PRCE AMAZON Snickers- MMs 236.65 05/23/2019 IPRCE JAMAZON Paper 21.06 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/12/19 - 6/25/19 Check Date Check Vendor Name Description Amount 05/23/2019 PRCE AMAZON Crackers and Popcorn 56.76 05/23/2019 PRCE AMAZON Syrup 258.24 05/24/2019 PRCE AMAZON Dry Markers 21.07 05/24/2019 PRCE AMAZON Food Trays 16.64 05/24/2019 PRCE AMAZON Syrup 64.56 05/24/2019 PRCE AMAZON Drink Umbrellas 14.38 05/24/2019 PRCE AMAZON Paper 12.88 05/24/2019 PRCE GREEN PAPER PRODUCTS Cups 237.74 05/24/2019 PRCE AMAZON Syrup 64.56 05/24/2019 PRCE AMAZON Various Supplies 151.25 05/27/2019 PRCE AMAZON Damage Return (17.40) 05/27/2019 PRCE AMAZON Milk 16.49 05/28/2019 PRCE AMAZON Various Products 966.57 05/29/2019 PRCE AMAZON Kit Kats 101.95 05/30/2019 PRCE AMAZON Popcorn 25.94 05/31/2019 PRCE AMAZON Pitching Rubbers 40.92 05/02/2019 PUB WKS HOLIDAY INN WW Biosolids Training Hotel - John K. 284.12 05/03/2019 PUB WKS AMERICAN PUBLIC WORKS ASSN - APWA Public Works Week Outreach Materials 372.35 05/03/2019 PUB WKS US FLAG STORE WW Dept. American Flags - 2 105.06 05/07/2019 PUB WKS POLLUTION CONTROL AGENCY MPCA Construction SW Permit - 5th Ave S 400.00 05/07/2019 PUB WKS POLLUTION CONTROL AGENCY WW Pump Training - John K. Matt K. 200.00 05/09/2019 PUB WKS SQUEAKY'S GRILL & BAR Annual Biosolids Farmer Appreciation Lunch 287.08 05/15/2019 PUB WKS J&B EQUIPMENT Crane pendant switch 110.44 05/23/2019 PUB WKS BENNYS MEAT MARKET Public Works Week BBQ Brats Burgers 103.53 05/27/2019 PUB WKS VP MINNESOTA TRANSPORTATION Design -Build Training - Kent E. 20.00 05/21/2019 CREEKSIDE SPS COMMERCE April 2019 SPS charges - UH, ACE & Bomgaars 331.57 05/24/2019 CREEKSIDE CASH WISE Coffee for staff break room 22.47 05/24/2019 CREEKSIDE CASH WISE Coffee for office 22.47 05/30/2019 CREEKSIDE RECYCLING ASSOCIATION Registration fee Central MN Recycling Tour on 6/13 35.00 05/01/2019 LIQUOR FACEBOOK Facebook advertising Wine Tasting Event 38.63 05/03/2019 LIQUOR MENARDS HUTCHINSON Paper towels, door chime batteries 35.73 05/06/2019 LIQUOR AMAZON Keg registration tags 21.45 05/10/2019 LIQUOR MENARDS HUTCHINSON Light bulbs 59.00 05/16/2019 LIQUOR RETAIL INFORMATION TEC Monthly cloudretailer fee 213.75 05/23/2019 LIQUOR EIG CONSTANTCONTACT.COM Email blast advertising 70.00 05/30/2019 LIQUOR MENARDS HUTCHINSON Misc supplies 43.47 05/01/2019 EDA USPS Postage to mail IEDC award nomination 8.00 05/14/2019 EDA ECONOMIC DEVELOPMENT ASSN OF MN Conference fee - EDAM summer conference 315.00 05/14/2019 EDA ECONOMIC DEVELOPMENT ASSN OF MN Tuition- Madison-IEDC Basic Economic Dev Course 500.00 05/23/2019 EDA SUBWAY WEST Lunches for EDA Finance Team meeting 67.60 Total- Purchasing Cards: $ 11,736.79 GRAND TOTAL $ 1,183,603.40 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Public Hearing to Consider Comments and Input on the SWPPP Department: Public Works LICENSE SECTION Meeting Date: 6/25/2019 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES) Phase II permit, the City must have a Public Meeting and consider comments prior to submitting the Storm Water Pollution Prevention Plan (SWPPP) Annual Report for 2018. This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System (MS4). Public comment and testimony will be received at this hearing. City staff will provide a presentation about the City's MS4 storm water program and 2018 activities that were performed. BOARD ACTION REQUESTED: Approval of MS4 Annual Report for 2018 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MS4 Annual Report for 2018 Page 2 of 18 You are currents, logged in as: Hutchinson City MS4 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us). A fillable Microsoft Word document with all of the questions is available at hftps:Hstormwater.pca.state.mn.us/index.php?title=MS4 Annual Report (for personal use only, not for submittal). The MS4 Annual Report for 2018 will automatically save your answers when you hit the 'Next' button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2018 and complete the document at another time, you may do so by clicking 'Next' at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. The MPCA will email a PDF of your MS4 Annual Report for 2018 information to you in a confirmation email within three business days after you submit this form. You may print a copy of the MS4 Annual Report for 2018 for your records at any time by pressing the 'Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2018 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index,php/Guidance for saving MS4 annual_ reports. Reporting period: January 1, 2018 to December 31, 2018 Due: June 30, 2019 https://survey.nm.gov/siamlsurveylanding/printen,iewer.asp?sid=746D706B7A67326D3 5313 53 6... 6/ 19/2019 MS4 Annual Report for 2018 Page 3 of 18 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2018 and December 31, 2018. MPCA staff may contact you for additional information. Fillable document available at https:Hstormwater.pca.state.mn.us/index.php title=MS4 Annual Repo (for personal use only, not for submittal). Questions: Contact Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) MS4 General Contact Information Full name Title Mailing address City State John Paulson Project/Environmental/Regulatory Manager III Hassan St SE Hutchinson MN Zip code 55350 Phone 320.234.5682 Email jpaulson@ci.hutchinson.mn.us Preparer Contact Information (if different from the MS4 General Contact) Full name Title Organization Mailing address City State Zip code Phone Email I MCM 1: Public Education and Outreach The following questions refer to Part III.D.1. of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] * Yes 0 No https:Hsurvey.nm.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D35313536... 6/ 19/2019 MS4 Annual Report for 2018 Q3 What is your stormwater-related issue(s)? Check all that apply Page 4 of 18 ❑ TMDL(s) ❑ Local businesses M Residential BMPs ❑ Pet waste ❑ Yard waste C7 Deicing materials ❑ Household chemicals ❑ Construction activities Post -construction activities El Other Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] CJ Yes 0 No Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1 b.] Co', Yes 0 No Q6 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] [ Brochure Newsletter ( Utility bill insert ❑ Newspaper ad ❑ Radio ad L_I Television ad ❑ Cable access channel R Stormwater-related event [Z School presentation or project ® Website R Other(l) [I Other (2) ❑ Other (3) Other (1), Rain Barrel Sale describe: https:Hsurvey.mn.gov/siam/surveylanding/printerviewer. asp?sid=746D706B7A67326D35313536... 6/ 19/2019 MS4 Annual Report for 2018 Page 5 of 18 Q7 Intended audience? Check all that apply. Local Residents Businesses Developers Students Employees Other Brochure L ] W_- C] � Newsletter ; ] i I Utility bill insert i.%j -1 W W Stormwater- U related event _ .....; -- I✓j -- School presentation or El W W El project Website ( Ll L Other(l) E-11 Q8 Enter the total circulation/audience (if unknown, use best estimate): Brochure 6200 Newsletter 75 Utility bill 15154 insert Stormwater- related event 14 4 School presentation 22 or project Website 196 Other(l) 60 Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2018 to December 31, 2018. [Part III.D.1.c.(4)] https:Hsurvey.mn.gov/siamlsurveylanding/printerviewer.asp?sid=746D706B7A67326D35313536... 6/19/2019 MS4 Annual Report for 2018 Q9Date of activity Date 04/28/2018 (mm/dd/yyyy) Date 05/11/2018 (mm/dd/yyyy) Date 05/11/2018 (mm/dd/yyyy) Date 06/26/2018 (mm/dd/yyyy) Date �+{i (mm/dd/yyyy) Date 3 (mm/dd/yyyy) Date (mm/dd/yyyy) Date (mm/dd/yyyy) Page 6 of 18 Q 10Description of activity Rain Barrel Sale. Provided information about importance of water reuse. 60 sold Trash/Litter/Storm Drain Marking Volunteer Event with New Century Academy students and staff. Provided talk to group about function of SW ponds and preventing illict discharges - 144 total Rain Garden cleanout and mulching with Hutchinson High School Ag science class. Provided talk to group about function/design of rain gardens and importance of maintaining SW infrastructure - 22 total Public Meeting that was also aired on HCVN. Overview of Hutchinson MS4 program and specific components related to stormwater education. Q11 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part W.B.] 0 Yes * No MCM 2: Public Participation/Involve en-t The following questions refer to Part III.D.2.a. of the Permit. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2018 and December 31, 2018? [Part III.D.2.a.(1)] * Yes 0 No https://survey.mn.gov/siamlsurveylanding/printerviewer.asp?sid=746D706B7A67326D35313 536... 6/ 19/2019 MS4 Annual Report for 2018 Page 7 of 18 Q13 What was the opportunity that you provided? Check all that apply. ® Public meeting ❑ Public event ❑ Other Q14 Did you hold a stand-alone meeting or combine it with another event? ❑ Stand-alone R Combined Enter the date of the public 06/26/2018 meeting (mm/dd/yyyy): Enter the number of citizens that attended and 6 were informed about your SWPPP: Q17 Between January 1, 2018 and December 31, 2018, did you receive any input regarding your SWPPP? 0 Yes i* No Q19 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part IV.B.] 0 Yes * No MCIVI 3: Illicit Discharge Detection and Elimination The following questions refer to Part III D.3. of the Permit. Q20 Do you have a regulatory mechanism which prohibits non-stormwater discharges to your MS4? [Part III.D.3.b.] * Yes 0 No Q21 Did you identify any illicit discharges between January 1, 2018 and December 31, 2018? [Part III.D.3.h.(4)] * Yes 0 No Q22 Enter the number of illicit discharges detected: 2 https:Hsurvey.nm.gov/siamlsurveylanding/printerviewer.asp?sid=746D706B7A67326D3531353 6... 6/ 19/2019 MS4 Annual Report for 2018 Page 8 of 18 Q23 How did you discover these illicit discharges? Check all that apply and enter the number of illicit discharges discovered by each category. ❑ Public complaint M staff Q25 Enter the number discovered by staff: a Q26 Did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? Yes 0 No Q27 What type of enforcement action(s) was taken and how many of each action were issued between January 1, 2018 and December 31, 2018? Check all that apply. M Verbal warning M Notice of violation ❑ Fines ❑ Criminal action ❑ Civil penalties ❑ Other Enter the number of verbal 1 warnings issued: Enter the number of notice 1 of violations issued: Q28 Did the enforcement action(s) taken sufficiently address the illicit discharge(s)? (Q Yes Q No Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] 0 Yes 0 No Q31 Between January 1, 2018 and December 31, 2018, did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Q Yes U No https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B 7A67326D3 5313536... 6/ 19/2019 MS4 Annual Report for 2018 Q32 How did you train your field staff? Check all that apply. Page 9 of 18 ❑ Email ❑ PowerPoint [ Presentation ❑ Video ❑ Field Training Other Other, describe: Poster The following questions refer to Part III.C.1. of the Permit. Q33 Did you update your storm sewer system map between January 1, 2018 and December 31, 2018? [Part III.C.1.] * Yes 0 No Q34 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] O Yes 0 No Q35 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] O Yes 0 No Q36 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] O Yes 0 No Q37 Does your storm sewer map include all receiving waters? [Part III.0 1.d.] C) Yes 0 No Q38 In what format is your storm sewer map available? O Hardcopy only 0) GIS 0 CAD 0 Other Q39 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future. plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.] 0 Yes ■ No https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D35313 53 6... 6/ 19/2019 MS4 Annual Report for 2018 Page 10 of 18 MCM 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. Q40 Do you have a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (http_://www.pca,state.mn.us/index.php/view- document.html?gid=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] * Yes 0 No Q41 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] * Yes 0 No Q42 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] * Yes 0 No Q43 Enter the number of site plan reviews conducted for sites an acre or greater of soil disturbance between January 1, 2018 and December 31, 2018: 4 Q44 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2018 to December 31, 2018. W Verbal warnings R Notice of violation ❑ Administrative orders Cj Stop -work orders ❑ Fines Forfeit of security of bond money W Withholding of certificate of occupancy M Criminal actions W Civil penalties Other https://survey.mn.gov/siamlsurveylanding/printerviewer.asp?sid=746D706B7A67326D3 5313536... 6/ 19/2019 MS4 Annual Report for 2018 Page 11 of 18 Enter the number of verbal 2 warnings issued: Enter the number of notice of 2 violations issued: Enter the number of stop -work OF orders issued: Enter the number of withholdings of certificate o of occupancy issued: Enter the number criminal 10 actions - issued: Enter the number of civil OF penalties issued: Q45 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part III,13] Yes 0 No Q46 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2018 and December 31, 2018: Q47 Do you have written procedures for identifying priority sites for inspections? [Part III.D.4.d.(1)] a Yes 0 No https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D3 5313536... 6/ 19/2019 MS4 Annual Report for 2018 Q48 How are sites prioritized for inspections? Check all that apply. Page 12 of 18 ❑ Site topography ❑ Soil characteristics Types of receiving water(s) M Stage of construction M Compliance history ❑./ Weather conditions ❑ Citizen complaints ❑ Project size [J Other Q49 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Q Yes Q No Q50 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2018 and December 31, 2018: 48 Q51 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)] (Upon installation of BMPs, and monthly thereafter I Q52 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2018 and December 31, 2018: 3 https://survey.mn.gov/siam/surveylanding/printerviewer. asp?sid=746D706B 7A67326D3 5313 536... 6/19/2019 MS4 Annual Report for 2018 Page 13 of 18 Q53 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. Inspector John Paulson name Organization City of Hutchinson Phone (Office) 320.234.5682 Phone 320.583.1941 (Work Cell) Email Ijpaulson@ci.hutchinson.mn.us Preferred contact email method (2) Inspector Chad Muchow name Organization City of Hutchinson Phone 320.234.5679 (Office) Phone 320.583.3821 (Work Cell) Email cmuchow@ci.hutchinson.mn.us Preferred contact email method (3) Inspector Keith Messner name OrganizatianCity of Hutchinson Phone 320.234.4239 (Office) Phone (Work Cell) 321.183.4574 Email kmessner@ci.hutchinson.mn.us Preferred contact email method https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D3 5313 536... 6/ 19/2019 MS4 Annual Report for 2018 Page 14 of 18 Q54 What training did inspectors receive? Check all that apply. © University of Minnesota Erosion and Stormwater Management Certification Program ❑ Qualified Compliance Inspector of Stormwater (QCIS) ❑ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor ❑ Minnesota Utility Contractors Association Erosion Control Training ❑ Certified Professional in Erosion and Sediment Control (CPESC) ❑ Certified Professional in Stormwater Quality (CPSWQ) ❑ Certified Erosion, Sediment and Storm Water Inspector (CESSWI) ❑ Other Q55 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] 0 Yes * No MCM 5: Post -Construction Stormwater Management The following questions refer to Part III.D.5. of the Permit. Q56 Do you have a regulatory mechanism which meets all requirements as specified in Part III.D.5.a. of the Permit? O Yes 0 No Q57 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the link hftr)://wLm,.gca.state.mn.us/index,Phr)/view-document.html? gid=17815 for guidance on stormwater management approaches. ® Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on -site ❑ Retain the post -construction runoff volume on site for the 95th percentile storm ❑ Match the pre -development runoff conditions ❑ Adopt the Minimal Impact Design "Standards (MIDS) ❑ An approach has not been selected Other method (Must be technically defensible--e.g. based on modeling, research and acceptable engineering practices) Q58 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part III.B.] Q Yes O No https://survey.mn.gov/siamlsurveylanding/printerviewer.asp?sid=746D706B 7A67326D3 5 313 536... 6/19/2019 MS4 Annual Report for 2018 Page 15 of 18 Q59 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your post -construction stormwater management program? [Part IV.B.] O Yes {� No MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations The following questions refer to, Part I II. D.6. of the Permit. Q60 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwater 5 BMPs Outfalls 7 6 Ponds 52 Q61 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2018 to December 31, 2018 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwaterF5 BMPs Outfalls 1 64 Ponds 29 Q62 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? 0 Yes CJ No Q63 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)1 d Yes Q No M Briefly describe the maintenance that was conducted: The City operates 5 hydro dynamic separators that are vacuumed out at least once per year, and more frequently as needed. This work is included in our Public Works Work Order program and is a routine maintenance task. Q65 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] O Yes 0 No https:Hsurvey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D35313536... 6/19/2019 MS4 Annual Report for 2018 Page 16 of 18 Q66 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] Yes 0 No Q67 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? 0 Yes * No Q69 Between January 1, 2018 and December 31, 2018, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] 0 Yes * No Partnerships Q78 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? 0 Yes 0 No M 5 r- If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject m YourMS4NameHere 2018AR to, s4permitprogram.pca@state.mn.us. Q80 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload. F Q81 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a uique ID will appear in the box. Only files less than 10 MB in size will upload. Q82 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files less than 10 MB in size will upload U https://survey.mn. gov/siamlsurveylanding/printerviewer. asp?sid=746D706B 7A67326D3 5313 53 6... 6/ 19/2019 MS4 Annual Report for 2018 Q83 Optional, describe the file(s) uploaded: Page 17 of 18 The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). R Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: IKent Exner I Title: Director of Public Works Date: 06/28/2019 (mm/dd/YYYy) When you are ready to submit, you must click the 'Submit' button at the bottom of this page. Provide the email(s) of the individual(s) you would like to receive the MS4 Annual Report for 2018 submittal confirmation email from the MPCA. After you click the Submit button below, please allow up to three business days to receive this email. Email kexner@ci.hutchinson.mn.us (1) Email (2) 3paulson@ci.hutchins6ri:mn.us, Email (3) https://survey.mn.gov/siamlsurveylanding/printerviewer. asp?sid=746D706B7A67326D35313 536... 6/ 19/2019 MS4 Annual Report for 2018 Page 18 of 18 Print or save a copy of your completed IVIS4 Annual Report for 2018 for your records. The MPCAPDF of • IMS4 Annual Reportfor f' 8 information in • email_ business days after you s this • , to you provided •• You may print a copy of the MS4 Annual Report for 2018 for your records by pressing the `Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2018 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater.pca.state.mn.us/index.php/Guidance for saving MS4 annual_ reports. If you have any questions, contact. MPCA staff Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880). https://survey.mn.gov/siam/surveylanding/printerviewer.asp?sid=746D706B7A67326D35313536... 6/ 19/2019 City of Hutchinson NPDES MS4 Annual Review Public Meeting June 25, 2019 John Paulson — Project/Environmental/Regulatory Manager Public Education and Outreach PRCE Stormwater Page Stormwater Web page http://www.ci.hutchinson.mn.us/surfwatermanage.htm Stormwater Brochure SW BM P Details distributed to Developers/Builders Annual Public Meeting 52 sold Public Education and Outreach Storm drain Marker Program Crow River Cleanup Multiple volunteer trash pick-up events • Arbor Day Events — Elementary Schools • Signage and Educational Displays BMPs/Rain Gardens Native Prairies/Parks 'Illicit Discharge Detection and Elimination Stormwater System Map updates 110 Ponds 56 City Ponds 3800+ Catch Basins Ir 1300+ Stormwater Manholes 94 miles of stormwater lines 76 Outlets from storm sewer system South Fork Crow River Wetlands McCuen Creek Illicit Discharge Detection and Elimination Stormwater System Map updates Responded to Illicit Discharge Complaints Not W..w. NMI Y`, MOW P" Fv" . . �•�.��:;;} n.Z.SYi i'.-�` A::�+_ Y' .. MO "a�Tf yl yn' I . .J�`5�_'i.".14.;�✓f,+��'�i•k' _ . . 'Illicit Discharge Detection and Elimination Stormwater System Map updates Responded to Illicit Discharge Complaints Stormwater Inspection Program • Conducted staff training Distributed educational materials to the public E Construction Site Stormwater Runoff Control Performed site inspections on projects Stormwater design review is incorporated into the development review process Stormwater Call Number to receive complaints, input and to report illicit discharges (320)234-568k E Construction Site Stormwater Runoff Control Issues Inlet Protection Missing Perimeter protection needs maintenance • Site and/or stockpiles not stabilized • Dewatering sediment laden water without BMP Sediment tracking onto the street E Post- Construction Stormwater Management Update Stormwater System Map with new Stormwater treatment measures Currently Implementing Operation and Maintenance process for Best Management Practices E Pollution Prevention/Good Housekeeping Conducted City staff training Street Sweeping Program Leaf Pickup Program • Inspections of Stormwater System Controls 12 of 52 Ponds 32 of 76 Outfalls Follow-up inspections and repairs to infrastructure in need of maintenance Additional Information Local Resource for answering SW questions Minnesota Cities Stormwater Coalition South Fork Crow River TMDL is pending approval Reporting on progress by City to meet TMDL waste load allocations coming with new MS4 permit Looking Ahead Pond Cleanout Projects Lake/River Basin Nutrient Trading Potential Ongoing MS4 Activities • Pond Surveying — Evaluating Treatment Effect Seek and Evaluate Funding Sources for Basin Sediment Management Options :"1 ILI 'A Pond Surveying HARD • '" �` fir* • .# Questi'ons?-,,L,VL:' } . Ark' s. HUTCHINSON CITY COUNCIL Cityaf A L� Request for Board Action Resolution Committing Community Improvement fund balance of $500,000 for a future Agenda Item: Lakes and River Basin Restoration Project Department: Finance LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 3 License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The consensus of the city council at the June 11 th council meeting was to commit $500,000 of Community Improvement fund balance for a future Lakes and River Basin Restoration project. By committing these funds, the City is placing a formal, internal constraint on fund balance for specific future expenditures. Once the committed fund balance constraint is imposed, it requires the constraint to be formally removed by the City Council prior to redirecting the funds for other purposes. Why should we commit funds for known, future projects? The Governmental Accounting Standards Board (GASB), created GASB Statement #54 in 2009, which established a hierarchy of fund balance classifications. Here is some information directly from GASB. GASB's research indicated that fund balance is one of the most universally used pieces of governmental information by a very diverse community of users, including municipal analysts at rating agencies, legislators, legislative staff and the media. In general, fund balance is examined as part of an effort to identify resources that are liquid and available to finance a particular activity, program, or project. Municipal analysts, for example, assess a government's ability to call upon ready resources if needed to repay long-term debt. In short, committing fund balance creates a more transparent financial statement, clearly identifying funds that have been set aside for a specific purpose. It also formalizes the current city council's desire for a specific, future project, requiring a majority vote by a future city council to remove the constraint. BOARD ACTION REQUESTED: Approve resolution #15069. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15069 COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $500,000 FOR A LAKES AND RIVER BASIN RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the Government Standards Accounting Board (GASP) has issued Statement No. 54 establishing a hierarchy clarifying the constraints that govern how a governmental entity can use amounts reported as fund balance; AND WHEREAS, the City Council is the highest level of decision -making authority, and has the authority to commit, assign, or evaluate existing fund balance classifications and identify the intended uses of committed or assigned funds; AND WHEREAS, the committed fund balance classification reflects amounts subject to internal constraints self-imposed by the City Council; AND WHEREAS, once the committed fund balance constraints are imposed, it requires the constraint to be removed by the City Council prior to redirecting the funds for other purposes; AND WHEREAS, the City Council has determined it will commit $500,000 of fund balance from the Community Improvement fund for the year ending December 31, 2019, for the purpose of funding a Lakes and River Basin Restoration Project. NOW, THEREFORE, be it resolved that the City Council of Hutchinson, Minnesota, in accordance with GASB 54 hereby commits $500,000 Community Improvement fund balance for future costs related to a Lakes and River Basin restoration project within that, as indicated by the Committed Fund classification, cannot be used for any purpose other than directed above, unless the City Council adopts another resolution to remove or change the constraint. Adopted by the City Council this 25th day of June 2019. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: May 2019 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 6/25/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the May Financial Reports for the general fund and enterprise funds. Also attached is the May Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 5,122,005 5,122,005 - - 4,925,466 - Other Taxes 7,527 73,927 315,000 241,073 23.5 73,333 305,000 24.0 Licenses & Permits 43,154 169,058 414,200 245,142 40.8 232,117 343,050 67.7 Intergovernmental Revenue 30,451 58,154 1,578,056 1,519,902 3.7 55,191 1,555,161 3.5 Charges for Services 212,021 964,629 2,830,857 1,866,228 34.1 993,622 2,840,534 35.0 Miscellaneous Revenues 59,091 134,355 317,500 183,145 42.3 157,486 319,500 49.3 Transfers -In - 418,779 2,497,175 2,078,396 16.8 610,337 2,515,092 24.3 Fines & Forfeitures 8,321 30,704 50,000 19,296 61.4 22,972 55,000 41.8 Capital Contributions - - - - - - - - TOTAL REVENUES 360,566 1,849,607 13,124,793 11,275,186 14.1 2,145,057 12,858,803 16.7 Wages & Benefits 660,606 3,179,556 8,866,013 5,686,457 35.9 3,145,298 8,657,896 36.3 Supplies 80,750 323,196 870,578 547,382 37.1 307,448 868,840 35.4 Services & Charges 201,528 934,973 2,855,282 1,920,309 32.7 971,890 2,659,777 36.5 Miscellaneous Expenses 885 110,702 620,950 510,248 17.8 117,357 562,290 20.9 Transfers -Out - 50,985 101,970 50,985 50.0 451,288 501,288 90.0 Capital Outlay - 650 10,000 9,350 6.5 12,245 10,000 122.5 TOTAL EXPENDITURES 943,769 4,600,063 13,324,793 8,724,730 34.5 5,005,526 13,260,091 37.7 NET REVENUE (583,203) (2,750,456) (200,000) 2,550,456 (2,860,469) (401,288) Comments Revenues: Net Revenue The budget reflects a deficit due to the $200,000 budget amendment to address the significant frost boil repairs on the various streets. Expenditures: Transfers -Out The 2018 activity included the $401,288 transfer of fund balance to the new Tree Disease Mitigation fund. Rather than accounting for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 ACTUALS MAY General Fund Expense by Department YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,830 16,127 55,328 39,201 29.1 16,638 49,922 33.3 City Administrator 34,793 168,504 415,643 247,139 40.5 164,625 411,990 40.0 Elections - - 6,000 6,000 - 82 23,100 0.4 Finance Department 35,147 155,033 371,041 216,008 41.8 157,822 359,527 43.9 Motor Vehicle 22,136 104,655 268,721 164,066 38.9 94,672 264,832 35.7 Assessing - - 61,152 61,152 - - 61,131 - Legal 22,685 111,798 306,847 195,049 36.4 114,882 313,858 36.6 Planning 11,981 58,047 155,835 97,788 37.2 54,259 149,212 36.4 Information Services 46,726 181,950 568,872 386,922 32.0 209,723 560,588 37.4 City Hall Building 10,287 58,489 174,705 116,216 33.5 61,591 167,556 36.8 Police Department 291,947 1,347,731 3,453,954 2,106,223 39.0 1,335,274 3,331,215 40.1 Hospital Security 23,203 112,799 323,205 210,406 34.9 113,457 311,394 36.4 Emergency Management 38 1,993 12,280 10,287 16.2 6,549 22,180 29.5 Safety Committee - 9,270 10,850 1,580 85.4 8,960 10,800 83.0 Fire Department 14,885 133,701 357,602 223,901 37.4 119,275 332,858 35.8 Protective Inspections 29,335 133,673 348,856 215,183 38.3 96,241 365,062 26.4 Engineering 45,213 186,714 470,704 283,990 39.7 165,804 457,087 36.3 Streets & Alleys 98,265 528,221 1,739,705 1,211,484 30.4 528,667 1,582,983 33.4 Park/Recreation Administration 18,622 93,257 265,144 171,887 35.2 102,886 260,339 39.5 Recreation 31,953 99,099 249,316 150,217 39.7 109,792 247,593 44.3 Senior Citizen Center 6,633 35,016 86,622 51,606 40.4 36,931 86,779 42.6 Civic Arena 15,895 147,937 355,362 207,425 41.6 169,957 338,878 50.2 Park Department 70,627 307,780 926,369 618,589 33.2 316,629 904,484 35.0 Recreation Building 16,167 95,529 237,367 141,838 40.2 92,922 225,236 41.3 Events Center 18,272 108,423 263,142 154,719 41.2 107,883 253,808 42.5 Evergreen Building 2,451 10,728 27,250 16,523 39.4 10,864 26,650 40.8 Library 46,661 105,328 223,460 118,132 47.1 107,137 216,091 49.6 Waterpark 7,556 13,484 388,840 375,356 3.5 22,499 398,741 5.6 Cemetery 13,855 51,796 143,159 91,363 36.2 43,928 141,517 31.0 Airport 5,235 53,071 120,670 67,599 44.0 48,822 113,640 43.0 Unallocated General Expense 372 169,912 936,792 766,880 18.1 586,756 1,271,040 46.2 TOTAL EXPENDITURES 943,769 4,600,063 13,324,793 8,724,730 34.5 5,005,526 13,260,091 37.7 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 ACTUALS MAY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 575,715 2,343,195 6,357,000 4,013,805 36.9 2,319,108 6,245,000 37.1 554 1,342 3,000 1,658 44.7 1,118 4,000 27.9 576,269 2,344,537 6,360,000 4,015,463 36.9 2,320,226 6,249,000 37.1 474,105 1,803,104 4,890,710 3,087,606 36.9 1,772,441 4,771,290 37.1 52,343 252,040 698,094 446,054 36.1 249,921 671,021 37.2 949 8,930 25,050 16,120 35.6 7,254 27,750 26.1 13,056 54,411 143,675 89,264 37.9 52,746 145,800 36.2 35 201 5,350 5,149 3.7 - 5,850 - - - 500,000 500,000 - - 500,000 - 5,200 9,698 15,000 5,302 64.7 31,777 25,000 127.1 - - 82,500 82,500 - - 85,000 - - - 128,243 128,243 - - 128,045 - 545,689 2,128,384 6,488,622 4,360,238 32.8 2,114,138 6,359,756 33.2 30,580 216,153 (128,622) (344,775) 206,088 (110,756) Year to Date Sales May Sales Comments 2019 2018 Change 2019 2018 Change Liquor Sales Revenue: Liquor 820,475 791,999 3.6% 185,252 178,726 3.7% Beer 1,114,074 1,111,183 0.3% 297,817 305,718 -2.6% Wine 361,907 369,015 -1.9% 80,034 78,783 1.6% Other 46,739 46,912 -0.4% 12,613 13,884 -9.2% Total Sales 2,343,195 2,319,108 1.0% 575,715 577,111 -0.2% Customer Count 94,003 95,396 -1.5% 22,090 22,663 -2.5% Average Sale per Customer $ 24.93 $ 24.31 2.5% $ 26.06 $ 25.46 2.3% Gross Margin on Sales 23.0% 23.6% 17.6% 21.6% Labor to Sales Ratio 10.8% 10 8% 9 1 % 9 0% Net Profit Margin 9.6% 10.3% 10.3% 8.0% Year-to-date sales are up 1.0% while customer count is down 1.15%. May sales and customer count are down 0.2% and 2.5%, respectively. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2019 ACTUALS MAY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 128,219 645,984 1,780,000 1,134,016 36.3 636,775 1,880,000 33.9 39,365 214,953 543,500 328,547 39.5 267,501 516,750 51.8 54,675 221,334 665,000 443,666 33.3 212,376 640,000 33.2 2,185 40,281 53,000 12,719 76.0 39,019 55,000 70.9 12,131 31,413 69,500 38,087 45.2 17,496 104,500 16.7 236,574 1,153,965 3,111,000 1,957,035 37.1 1,173,168 3,196,250 36.7 39,255 194,813 519,888 325,075 37.5 184,485 478,638 38.5 9,262 65,274 137,250 71,976 47.6 41,496 132,300 31.4 19,610 143,513 522,950 379,437 27.4 141,642 535,960 26.4 116 449 15,000 14,551 3.0 7,633 14,700 51.9 - - 60,000 60,000 - - 60,000 - 300,000 300,000 101,017 350,000 28.9 - 1,100,000 1,100,000 - - 1,100,000 - - 202,482 1,485,523 1,283,041 13.6 200,680 1,485,627 13.5 68,242 606,532 4,140,611 3,534,079 14.6 676,953 4,157,225 16.3 168,332 547,434 (1,029,611) (1,577,045) 496,215 (960,975) Year to Date Water Sales Comments 2019 2018 Change Water Sales Revenue: Residential 417,723 421,653 -0.9% Commercial 123,477 122,643 0.7% Industrial 104,784 92,479 13.3% Water Sales 645,984 636,775 1.4% Base Charge 177,682 176,551 0.6% WAC Charge 12,250 55,272 -77.8% Other 25,021 35,678 -29.9% Other Sales 214,953 267,501 -19.6% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 Sewer Fund Sales Sales - Other Local Sales Tax Intergovernmental Revenue Licenses & Permits Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2019 ACTUALS MAY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 229,976 1,197,051 2,700,000 1,502,949 44.3 1,080,592 2,920,000 37.0 37,133 176,888 468,000 291,112 37.8 232,616 410,000 56.7 54,675 221,334 665,000 443,666 33.3 212,376 640,000 33.2 - 6,500 6,500 - 100.0 5,100 6,500 78.5 550 2,700 7,500 4,800 36.0 2,510 3,500 71.7 17,912 51,020 120,000 68,980 42.5 23,580 140,000 16.8 340,246 1,655,493 3,967,000 2,311,507 41.7 1,556,773 4,120,000 37.8 53,032 262,532 691,874 429,342 37.9 244,235 678,838 36.0 16,523 75,236 210,700 135,464 35.7 80,708 219,700 36.7 35,128 303,296 803,000 499,704 37.8 317,406 800,830 39.6 129 20,093 36,500 16,407 55.0 23,248 32,500 71.5 - - 60,000 60,000 - - 60,000 - 30,998 625,000 594,002 5.0 228,266 650,000 35.1 - 1,250,000 1,250,000 - - 1,450,000 - - 406,082 1,403,676 997,594 28.9 450,137 1,458,251 30.9 104,812 1,098,238 5,080,750 3,982,512 21.6 1,344,000 5,350,119 25.1 235,434 557,255 (1,113,750) (1,671,005) 212,773 (1,230,119) Year to Date Sewer Sales Comments 2019 2018 Change Sewer Sales Revenue: Residential 657,230 633,601 3.7% Commercial 188,837 180,520 4.6% Industrial - Flow 225,881 186,556 21.1 % Industrial - Violation Surcharges 125,103 79,915 56.5% Sewer Sales 1,197,051 1,080,592 10.8% Base Charge 154,296 153,282 0.7% SAC Charge 16,100 72,634 -77.8% Other 6,491 6,700 -3.1 % Other Sales 176,888 232,616 -24.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 98,664 488,633 1,160,000 671,367 42.1 478,854 1,154,000 41.5 Sales - Other 4,113 19,593 45,600 26,007 43.0 18,965 43,550 43.5 Intergovernmental Revenue - 2,592 12,500 9,908 20.7 - 12,500 - Miscellaneous Revenues 4,196 10,827 22,000 11,173 49.2 5,548 12,500 44.4 TOTAL REVENUES 106,973 521,645 1,240,100 718,455 42.1 503,367 1,222,550 41.2 Wages & Benefits 18,085 65,899 190,965 125,066 34.5 64,894 187,401 34.6 Supplies 1,290 16,671 62,050 45,379 26.9 28,481 58,400 48.8 Services & Charges 53,070 264,026 761,600 497,574 34.7 244,631 736,190 33.2 Miscellaneous Expenses 800 840 1,500 660 56.0 564 6,500 8.7 Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay 61,141 221,500 160,359 27.6 85,000 Depreciation Expense - - 146,000 146,000 - - 144,000 - TOTAL EXPENDITURES 73,245 408,577 1,438,615 1,030,038 28.4 338,570 1,272,491 26.6 NET of REVENUES & EXPENDITURES 33,728 113,067 (198,515) (311,582) 164,797 (49,941) Comaost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 ACTUALS MAY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 579,932 1,608,063 2,378,175 770,112 67.6 1,646,468 2,003,975 82.2 90 13,774 91,245 77,471 15.1 1,746 82,500 2.1 7,878 54,333 35,000 (19,333) 155.2 6,873 26,400 26.0 587,899 1,676,170 2,504,420 828,250 66.9 1,655,087 2,112,875 78.3 362,415 1,043,807 1,633,505 589,698 63.9 1,032,760 1,316,600 78.4 (72,454) (271,257) (709,585) (438,328) 38.2 (248,944) (494,200) 50.4 62,441 262,574 704,078 441,504 37.3 239,838 610,345 39.3 11,853 44,379 114,825 70,446 38.6 29,160 65,300 44.7 11,794 96,025 308,940 212,915 31.1 76,120 243,440 31.3 1,304 3,617 11,500 7,883 31.5 2,707 11,500 23.5 - - 110,000 110,000 - - 110,000 - 12,996 12,996 80,000 67,005 16.2 139,227 - - 220,000 220,000 - 207,000 70,947 158,939 87,992 44.6 (3,763) 87,833 (4.3) TOTAL EXPENDITURES 390,349 1,263,089 2,632,202 1,369,113 48.0 1,127,878 2,297,045 49.1 NET of REVENUES & EXPENDITURES 197,550 413,082 (127,782) (540,864) 527,209 (184,170) Year to Date Sales Comments 2019 2018 Change Compost Sales Bagged 1,336,973 1,425,004 -6.2% Bulk 114,918 76,187 50.8% Other (Freight) 156,172 145,277 7.5% Total Sales 1,608,063 1,646,468 -2.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 ACTUALS MAY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 78,786 390,937 937,000 546,063 41.7 379,151 904,600 41.9 Sales - Other 481 1,748 3,500 1,752 50.0 1,282 3,000 42.7 Licenses & Permits 300 1,435 4,500 3,065 31.9 975 4,000 24.4 Charges for Services - - - - - - - - Miscellaneous Revenues 22,717 28,503 22,300 (6,203) 127.8 5,921 13,750 43.1 Capital Contributions - - - - - - - - TOTAL REVENUES 102,284 422,623 967,300 544,677 43.7 387,329 925,350 41.9 Wages & Benefits 17,983 89,732 248,348 158,616 36.1 70,655 276,489 25.6 Supplies 1,841 18,269 32,000 13,731 57.1 2,601 38,800 6.7 Services & Charges 7,796 25,020 173,300 148,280 14.4 18,779 165,600 11.3 Miscellaneous Expenses 4,913 18,603 10,500 (8,103) 177.2 7,315 11,250 65.0 Transfers -Out - - - - - - 125,000 - CapitalOutlay 80,843 228,669 340,000 111,331 67.3 200,000 Depreciation Expense - - 195,000 195,000 - - 157,000 - Debt Service - 146,404 231,777 85,373 93.5 150,508 154,750 70.2 TOTAL EXPENDITURES 113,377 526,697 1,230,925 704,228 42.8 249,858 1,128,889 22.1 NET of REVENUES & EXPENDITURES (11,093) (104,073) (263,625) (159,552) 137,471 (203,539) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation Intergovernmental Revenue 7,553 83,087 181,280 98,193 45.8 80,667 176,000 45.8 Charges for Services 23,339 143,885 280,000 136,115 51.4 125,495 267,500 46.9 Miscellaneous Revenues 2,248 11,816 6,000 (5,816) 196.9 1,007 3,500 28.8 Transfers -In - 50,985 101,970 50,985 50.0 50,000 100,000 50.0 TOTAL REVENUES 33,140 289,772 569,250 279,478 50.9 257,169 547,000 47.0 Wages & Benefits 2,788 13,886 42,644 28,758 32.6 11,894 38,151 31.2 Supplies 40,693 197,067 297,050 99,983 66.3 137,117 273,650 50.1 Services & Charges 10,832 58,027 161,200 103,173 36.0 46,868 157,160 29.8 Miscellaneous Expenses - 10 5,600 5,590 0.2 - 5,600 - CapitalOutlay - - 62,756 62,756 - 13,511 76,612 17.6 TOTAL EXPENDITURES 54,312 268,991 569,250 300,259 47.3 209,390 551,173 38.0 NET of REVENUES & EXPENDITURES (21,172) 20,782 - (20,782) 47,779 (4,173) Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Fuel expenses exceed revenues due to refueling the system at the end of March, thereby incurring the expense in March with the revenue for usage to occur in April. Oppenheimer & Co. Inc. PPEN IME Broad Street HOUSEHOLD New York, NY 10004 (212) 668-8000 SUMMARY (2 Transacts Business on All Principal Exchanges SIK For the Period Ending: 05/31/19 Financial Advisor SULLIVAN/SULLIVAN - X2J Internet Address: www.opco.com 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 (800)258-3387 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 I Cash, Money Funds I Priced Total Asset Direct Adjusted Previous Month Statement Account & Bank Deposits Securities Value Investments (1) Asset Value 121 ' Adj Asset Value Enclosed 13 D25-5020051 CITY OF HUTCHINSONMN HOSPITAL $0.02 $3,063,867.33 $3,063,867.35 $0.00 $3,063,867.35 $3,059,747.79 Yes 111 HASSAN ST SE J25-5019707 CITY OF HUTCHINSONMUJNESOTA 4,270.72 29,826,574.43 29,830,845.15 0.00 29,830,845.15 31,196,321.69 Yes 111 HASSAN ST SE Totals $4,270.74 $32,890,441.76 $32,894,712.50 $0.00 $32,894,712.50 $34,256,069.48 (1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values. (2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments". (3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account are displayed for informational purposes. This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer & Co. Inc. account statements. Oppenheimer & Co. Inc. PPEN IME 85 Broad Street STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Government Agency Bonds- 8.37% Municipal Bonds - 13.13 Certificates of Deposit - 40.23 % Mutual Funds - 38.27% Portfolio Summary _W This Previous Estimated Period Period Annual Income 05/31/19 04/30/19 Mutual Funds $11,415,197.44 $13,078,157.96 $256,933.26 GovemmentAgency Bonds 2,499,240.00 2,488,590.00 51,000.00 Municipal Bonds 3,915,209.90 3,881,286.70 90,668.40 Certificates of Deposit 11,996,927.09 11,740,810.86 291,121.00 Cash Account Balance 4,270.72 7,476.17 Total Asset Value $29,830,845.15 $31,196,321.69 $689,722.66 Net Value of Accrued Interest $70,762.44 $90,529.05 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary Opening Cash Balance $7,476.17 Net Buy and Sell Transactions 1,441,233.55 Net Funds Deposited or Withdrawn -1,500,000.00 Net Miscellaneous Credits/Debits -23,273.03 Net Income Activity 78,834.03 Closina Cash Balance $4.270.72 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 05/01/19 - 05/31/19 Last Statement: 04/30/19 Page 1 of 13 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Corporate Accrued Int Received $0.00 $21.48 Corporate Interest 33,918.50 104,321.81 Municipal Interest 21,642.50 65,100.20 Government Interest 0.00 29,250.00 Dividends 23, 273.03 111,604.79 Total Reportable $78,834.03 $310,298.28 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 Oppenheimer & Co. Inc. PPEN IME 85 Broad Street STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Municipal Bonds - 27.74 z L L Mutual Funds - 72.26 k Portfolio Summary This Previous Estimated Period Period Annual Income 05/31/19 04/30/19 Advantage Bank Deposits` $0.02 $0.02 $0.00 Mutual Funds 2,214,010.83 2,209,866.27 49,832.95 Municipal Bonds 849,856.50 849,881.50 22,748.00 Total Asset Value $3,063,867.35 $3,059,747.79 $72,580.95 Net Value of Accrued Interest $10,835.00 $8,876.14 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Ooenina Cash Balance $0.00 Net Miscellaneous Credits/Debits A,144.56 Net Income Activity 4,144.56 Closing Cash Balance $0.00 Account Number: D25-5020051 Tax ID Number: ON FILE For the Period: 05/01/19 - 05/31/19 Last Statement: 04/30/19 Page 1 of 5 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.00 $0.05 Municipal Interest 0.00 6,542.60 Government Interest 0.00 3,750.00 Dividends 4,144.56 34,898.74 Total Reportable $4,144.56 $45,191.39 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW CITY OF HUTCHINSON report as of 613119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $18,896,000.00 Current Face Value $18,896,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $445,896.90 Original Face Value $18,896,000.00 Coupon 2.36% Valid Positions 63 Current Face Value $18,896,000.00 Maturity 2.77 yrs Exceptions 0 Market Value $18,899,399.84 Effective Maturity 2.01 yrs Total Positions 63 Accrued Interest $73,907.88 Modified Duration 1.90 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $18,973,307.72 Yield to Maturity 2.61 % Please see exception report for positions not included in reports. Yield to Worst 2.43% POSITIONS W/ MARKET PRICE Positions 63 of 63 Market Price 100.02 Priced Orig. Face Value $18,896,000.00 Rating Priced Current Face Value $18,896,000.00 a a a Priced Positions 63 of 63 Priced Market Principal $18,899,399.84 Average Coupon 2.36% Average Price 100.02 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 45 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 613119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $18,896,000 Positions - 63 Accrued Interest - $73,908 Est Annual Income - $445,897 * Portfolio Average Avg Coupon Rate - 2.360% Avg Maturity - 2.8yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $18,896,000 Agency 4 $2,500.0 13.2% 63 of 63 Asset Backed - - - $73,908 CD 51 $12,486.0 66.1% $445,897 CEF - - - CMO Corp - - 2.360% Muni 8 $3,910.0 20.7% 2.8yrs Pass Thru - - - Preferred Treas - - Total 63 $18,896.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA zo AAA 7 $3,850.0 20.4% AA 4 $2,000.0 10.6% m > AA yy A 1 $560.0 3.0% u m BAA - - - A 3 0 Below BAA - - - v BAA O1 NR 51 $12,486.0 66.1% m c Below Total 63 $18,896.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 45 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 613119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $2,067.0 10.9% 2033 - 2020 $3,265.0 17.3% 2034 - - 2021 $3,205.0 17.0% 2035 - - 2022 $4,709.0 24.9% 2036 - - 2023 $2,450.0 13.0% 2037 - - 2024 $2,960.0 15.7% 2038 - - 2025 $240.0 1.3% 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 28 24 20 U 16 Q u. 12 0 8 4 0 MATURITY EXPOSURE 1 alp 1p01�10tl O,t90tb0,00,t60,V10,t60,t90a0010,�60090nb049040,!10�60�90b00p10pb Q2 Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar Am May Jun Jul Aug Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 CD $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $17,868 $23,663 Muni:Non AMT - - - - - - - - Muni:Subj AMT - - - - - - - - Muni:Taxable $3,234 $13,363 - $7,095 $21,643 - $3,234 $13,363 Seal Oct Nov Dec Total - $5,000 - - $51,000 $30,735 $16,435 $38,822 $24,592 $304,229 - $7,095 $21,643 - $90,668 Total $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $445,897 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 45 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 613119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $18,896,000 $18,896,000 Positions - 63 63 of 63 Market Value - $18,899,400 $18,899,400 Accrued Interest - $73,908 $73,908 Total Market Value - $18,973,308 $18,973,308 Est Annual Income - $445,897 $445,897 Portfolio Averages ** Coupon Rate - 2.360% 2.360% Maturity - 2.8yrs 2.8yrs Effective Maturity 2.oyrs 2.oyrs Modified Duration 1.9 1.9 Yield To Maturity - 2.61% 2.61% Yield To Worst - 2.43% 2.43% ** Market Price - 100.018 100.018 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 20.3% ❑ AA 10.6% ❑ A 3.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 66.1% Total: 100.0% R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE F_CD Agency 13.2% Asset Backed 0.0% CD 66.1% CEF 0.0% CMO 0.0% Corp 0.0% Muni 20.% Pass Thru 0.0% ■ Preferred 0.00% Treas 0.0% Total: 100.0% Agency Muni Includes only positions with market price & calculations on report date. Market Value -weighted. SECURITY FEATURES 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 G9``av ocG 0i"0� �9+av Q9�0 tQOwo Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 45 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 613119 MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 �`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa• ,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 40 3s 30 F 2s Y i 20 0 is 10 s 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd���6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 2.77yrs Average: 2.01yrs Average: 1.90 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $2,075,860 10.9% $5,304,303 28.0% 00-01 $7,583,990 40.0% 2020 $3,253,098 17.1% $4,242,973 22.4% 01-02 $3,183,342 16.8% 2021 $3,212,540 16.9% $2,464,588 13.0% 02-03 $3,230,665 17.0% 2022 $4,714,406 24.8% $3,221,255 17.0% 03-04 $2,235,332 11.8% 2023 $2,484,264 13.1% $1,745,875 9.2% 04-05 $2,739,980 14.4% 2024 $2,992,656 15.8% $1,994,313 10.5% 05-06 - 2025 $240,483 1.3% - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 45 PPENHEIMFR PORTFOLIO CASH FLOW CITY OF HUTCHINSON report as or 0/J/I,4 ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar ADr May Jun Jul Aug Seal Oct Nov Dec Total %Tot Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 - $5,000 - - $51,000 11.4% CD $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $17,868 $23,663 $30,735 $16,435 $38,822 $24,592 $304,229 68.2% Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 $13,363 - $7,095 $21,643 - $3,234 $13,363 - $7,095 $21,643 - $90,668 20.3% Total $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $445,897 Fed Taxable $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $36,602 $42,025 $30,735 $28,531 $60,464 $24,592 $445,897 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable ::1 1 Please see the last page of this report for detail. Page 38 of 45 (_jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON report as of 613119 Page 1 of 3 A Type St Qty Cpn Maturity dy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls METROPOLITAN TRANSN AUTH N Y SPL O Muni -Taxable NY 350 1.848 07/01/19 Aaa 1.85% 0.07 $99.81 2.503 $349,346 99.96 $2,767 Make Whole Call Only - Make Whole Call Exp 59261 EAE9 0.00 03/19/19 2.398 $349,346 $349,857 $511 RIVERSIDE CALIF CMNTY COLLEGEDIST Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.64% 0.15 $101.50 1.657 $507,485 99.97 $4,039 TAXABLE -Material Events 76886PFA6 0.00 05/09/17 2.525 $500,520 $499,845 ($675) AMERICAN EXPRESS FSB CD 247 2.150 11/13/19 NR NR 1.31% 0.44 $100.00 2.150 $247,000 99.88 $335 Conditional Puts - Death of holder - Restrict 02587CCR9 0.00 05/09/17 2.422 $247,000 $246,704 ($296) CIT BK SALT LAKE CITY UTAH CD 240 2.100 11/13/19 NR NR 1.27% 0.44 $100.00 2.100 $240,000 99.86 $318 Conditional Puts - Death of holder- Restrict 17284C3N2 0.00 05/09/17 2.422 $240,000 $239,659 ($341) BMW BANK OF NORTH AMERICA - UT CD 245 1.550 12/16/19 NR NR 1.29% 0.52 $100.00 1.550 $245,000 99.53 $1,800 Conditional Puts - Death of holder - Restrict 05580AFT6 0.01 05/09/17 2.437 $245,000 $243,858 ($1,142) TBK BK SSB DALLAS TEX CD 245 1.600 12/16/19 NR NR 1.29% 0.52 $100.00 1.596 $245,000 99.56 $891 Callable 09/19@100 - Conditional Puts - Dea 87219RBC7 0.00 05/09/17 2.435 $244,994 $243,922 ($1,072) BARCLAYS BANK DELAWARE CD 240 2.050 12/17/19 NR NR 1.27% 0.52 $100.00 2.049 $240,000 99.82 $2,292 Conditional Puts - Death of holder 06740KJC2 0.01 05/09/17 2.384 $240,007 $239,575 ($432) SALLIE MAE BK SLT LAKE CITY UT CD 245 1.750 03/09/20 NR NR 1.29% 0.75 $100.00 1.749 $245,000 99.47 $1,045 Conditional Puts - Death of holder - Restrict 795450ZT5 0.01 05/09/17 2.448 $244,982 $243,709 ($1,273) CONNECTICUT ST GO BDS Muni -Taxable CT 560 2.534 04/15/20 Al A 2.96% 0.84 $100.92 2.140 $565,124 100.04 $1,971 TAXABLE -Material Events 20772JEK4 0.01 11/21/17 2.486 $561,865 $560,218 ($1,646) MASSACH USETTS ST GO BDS Muni -Taxable MA 500 2.090 05/01/20 Aa1 AA 2.64% 0.89 $100.00 2.090 $499,995 99.63 $987 TAXABLE -Material Events 57582P2T6 0.01 05/09/17 2.502 $499,995 $498,160 ($1,835) MB FINL BK NA CHIC. IL CD 245 1.300 05/11/20 NR NR 1.29% 0.93 $100.00 1.300 $245,000 99.17 $218 Conditional Puts - Death of holder - Restrict 55266CRK4 0.01 05/09/17 2.199 $245,000 $242,964 ($2,036) CENTENNIAL BK CONWAY ARK CD 245 1.300 05/20/20 NR NR 1.28% 0.95 $100.00 1.300 $245,000 99.10 $140 Conditional Puts - Death of holder 15135KBA8 0.01 05/09/17 2.253 $245,000 $242,788 ($2,212) THIRD FED SVGS & LN ASSN OF CD 245 1.900 09/15/20 NR NR 1.29% 1.25 $100.00 1.900 $245,000 99.28 $1,046 Conditional Puts - Death of holder - Restrict 88413QBQO 0.02 09/15/17 2.471 $245,000 $243,236 ($1,764) CAPITAL ONE, NATIONAL ASSOCIATION CD 245 1.400 09/21/20 NR NR 1.28% 1.27 $100.00 1.400 $245,000 98.45 $714 Conditional Puts - Death of holder 14042RCA7 0.02 05/09/17 2.619 $245,000 $241,203 ($3,798) WEBBANK CD 245 2.000 09/28/20 NR NR 1.29% 1.29 $100.00 2.000 $245,000 99.39 $107 Callable 06/19@100 - Conditional Puts - Dea 947547JR7 0.02 09/28/17 2.471 $245,000 $243,506 ($1,495) WEX BK MIDVALE UTAH CD 245 2.000 10/19/20 NR NR 1.29% 1.34 $100.00 2.000 $245,000 99.36 $644 Conditional Puts - Death of holder - Restrict 92937CGB8 0.03 10/18/17 2.475 $245,000 $243,430 ($1,570) FIRST BUSINESS BK MADISON WIS CD 245 1.400 11/13/20 NR NR 1.28% 1.41 $100.00 1.400 $245,000 98.47 $216 Conditional Puts - Death of holder 31938QR89 0.03 05/09/17 2.486 $245,000 $241,247 ($3,753) CAPITAL ONE BK USA NATL ASSN CD 245 2.050 12/29/20 NR NR 1.29% 1.52 $100.00 2.049 $245,000 99.34 $2,174 Conditional Puts - Death of holder 14042OS43 0.03 05/09/17 2.482 $245,009 $243,376 ($1,634) MORGAN STANLEY BANK NA CD 245 2.500 02/01/21 NR NR 1.30% 1.60 $100.00 2.500 $245,000 100.02 $2,081 Conditional Puts - Death of holder 61747MJ36 0.03 02/01/18 2.483 $245,000 $245,059 $59 CITIBANK NATIONAL ASSOCIATION CD 245 2.700 03/29/21 NR NR 1.30% 1.76 $100.00 2.700 $245,000 100.37 $1,232 Conditional Puts - Death of holder - Restrict 17312QH77 0.04 03/29/18 2.488 $245,000 $245,907 $907 COMMUNITY BK PASADENA CALIF CD 245 1.550 06/15/21 NR NR 1.27% 1.99 $100.00 1.550 $245,000 98.21 $218 Conditional Puts - Death of holder - Restrict 203507BA5 0.04 05/09/17 2.457 $245,000 $240,605 ($4,395) EAST BOSTON SVGS BK MA CD 245 1.500 06/23/21 NR NR 1.27% 1.99 $100.00 1.500 $245,000 98.00 $1,651 Conditional Puts - Death of holder 27113PBEO 0.05 05/09/17 2.508 $245,000 $240 088 $4 912 Please see the last page of this report for detail. Page 40 of 45 CITY OF HUTCHINSON POSITION DETAIL as of 06/03/2019 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls FEDERAL HOME LN MTG CORP 2%072621 Agency 500 2.000 07/26/21 Aaa AA- 2.64% 2.07 $100.00 2.000 $500,000 99.90 $3,556 Callable 07/19@100 3134GBYJ5 0.05 07/26/17 2.050 $500,000 $499,475 ($525) ALLY BK MIDVALE UTAH CD 245 2.950 08/02/21 NR NR 1.31% 2.06 $100.00 2.950 $245,000 100.93 $2,436 Conditional Puts - Death of holder 02007GEC3 0.05 08/02/18 2.504 $245,000 $247,276 $2,276 FIRST FINANCIAL NORTHWES CD 245 2.950 08/16/21 NR NR 1.30% 0.11 $100.00 2.950 $245,000 100.03 $396 Callable 07/19@100 - Conditional Puts - Dea 32022MBC1 0.00 08/16/18 2.726 $245,000 $245,061 $61 TOWNEBANK PORTSMOUTH VA CD 245 3.000 09/27/21 NR NR 1.31% 2.21 $100.00 3.000 $245,000 101.09 $1,430 Conditional Puts - Death of holder - Restrict 89214PCA5 0.06 09/26/18 2.511 $245,000 $247,671 $2,671 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 10/28/21 Aaa AA+ 2.65% 0.15 $100.00 1.000 $500,000 100.02 $1,000 Callable 07/19@100 - Multi -Step Coupon 3134GASK1 0.00 05/09/17 1.849 $500,000 $500,110 $110 FOCUS BK CHARLESTON MO CD 245 2.100 11/24/21 NR NR 1.28% 2.39 $100.00 2.100 $245,000 98.99 $169 Conditional Puts - Death of holder 34415LAN1 0.07 11/24/17 2.524 $245,000 $242,521 ($2,479) MIZRAHI TEFAHOT BANK, LTD CD 245 2.000 11/30/21 NR NR 1.29% 0.48 $100.00 1.247 $245,000 99.80 $81 Callable 08/19@100 - Multi -Step Coupon - Co 606857Q78 0.00 05/09/17 2.405 $245,000 $244,520 ($480) STATE BK INDIA NEW YORK N Y CD 247 2.350 01/26/22 NR NR 1.30% 2.52 $100.00 2.349 $247,000 99.54 $2,067 Conditional Puts - Death of holder - Restrict 8562845Z3 0.08 05/09/17 2.529 $247,027 $245,869 ($1,158) GOLDMAN SACHS BK USA NY CD 247 2.300 03/08/22 NR NR 1.30% 2.64 $100.00 2.299 $247,000 99.38 $1,385 Conditional Puts - Death of holder 38148PGX9 0.08 05/09/17 2.535 $246,979 $245,456 ($1,523) SYNCHRONY BANK CD 245 2.400 04/07/22 NR NR 1.29% 2.72 $100.00 2.400 $245,000 99.62 $950 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.09 05/09/17 2.537 $245,000 $244,074 ($926) MARYSVILLE MICH PUB SCHS DIST GO U Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.65% 2.79 $98.85 2.565 $494,230 100.31 $1,094 TAXABLE -Material Events 574446GV6 0.09 05/09/17 2.207 $494,230 $501,535 $7,305 NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.61% 2.81 $99.43 1.771 $497,125 98.49 $779 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.09 05/09/17 2.188 $497,125 $492,470 ($4,655) JP MORGAN CHASE BANK NA CD 245 1.500 05/31/22 NR NR 1.29% 1.94 $100.00 1.243 $245,000 99.25 $50 Callable 11/19@100 - Multi -Step Coupon - Co 48125Y21_7 0.05 05/09/17 2.135 $245,000 $243,165 ($1,835) CFBANK FAIRLAWN OHIO CD 245 3.250 07/19/22 NR NR 1.32% 2.96 $100.00 3.250 $245,000 102.07 $371 Conditional Puts - Death of holder - Restrict 15721 UCT4 0.09 12/19/18 2.558 $245,000 $250,081 $5,081 FEDERAL HOME LN MTG CORP 072722 Agency 1,000 2.100 07/27/22 Aaa AA+ 5.29% 0.15 $100.00 2.100 $1,000,000 100.01 $7,408 Callable 07/19@100 - Multi -Step Coupon 3134GBYN6 0.00 07/27/17 2.017 $1,000,000 $1,000,100 $100 AMERICAN EXPRESS CENTURIAN BK CTF CD 245 2.350 08/08/22 NR NR 1.28% 3.01 $100.00 2.350 $245,000 98.82 $1,846 Conditional Puts - Death of holder - Restrict 02587DV47 0.11 08/08/17 2.738 $245,000 $242,119 ($2,881) FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 08/22/22 Aaa 2.64% 1.19 $100.00 2.000 $500,000 99.91 $2,833 Callable 08/19@100 - Multi -Step Coupon 3134GBB27 0.02 08/22/17 2.073 $500,000 $499,555 ($445) ALLEGIANCE BK TEX HOUSTON CD 245 2.200 11/03/22 NR NR 1.28% 3.28 $100.00 2.200 $245,000 98.70 $30 Conditional Puts - Death of holder - Restrict 01748DAY2 0.11 11/03/17 2.599 $245,000 $241,810 ($3,190) DISCOVER BK CD 245 2.450 11/18/22 NR NR 1.29% 3.29 $100.00 2.450 $245,000 99.49 $296 Conditional Puts - Death of holder 254672WU8 0.13 05/09/17 2.604 $245,000 $243,760 ($1,240) WELLS FARGO BK N A SD CD 245 2.250 11/23/22 NR NR 1.30% 0.21 $100.00 1.650 $245,000 100.04 $196 Callable 08/19@100 - Multi -Step Coupon - Co 94986TWE3 0.00 05/09/17 2.049 $245,000 $245,105 $105 BMO HARRIS BK NATL ASSN CHICAG CD 245 3.000 02/15/23 NR NR 1.30% 0.19 $100.00 3.000 $245,000 100.13 $423 Callable 08/19@100- Conditional Puts -Dea 05581WL45 0.00 02/15/19 2.345 $245,000 $245,309 $309 MEDALLION BK UTAH CD 245 2.850 03/06/23 NR NR 1.31% 3.56 $100.00 2.850 $245,000 100.75 $0 Conditional Puts - Death of holder - Restrict 58404DDMO 0.13 03/05/19 2.640 $245,000 $246,840 $1,840 CATHAY BK LOS ANGEL CALIF CD 245 3.150 06/08/23 NR NR 1.32% 3.69 $100.00 3.150 $245,000 101.81 $3, 785 Conditional Puts - Death of holder - Restrict 149159MQ5 0.16 06/08/18 2.672 $245,000 249 430 $4 430 Please see the last page of this report for detail. Page 41 of 45 CITY OF HUTCHINSON POSITION DETAIL as of 06/03/2019 Page 3 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls STATE BANK OF LISMORE LISMORE MN CD 245 3.100 06/27/23 NR NR 1.32% 3.81 $100.00 3.100 $245,000 101.62 $187 Conditional Puts - Death of holder 856425AR4 0.15 06/27/18 2.678 $245,000 $248,971 $3,971 INDUSTRIAL & COML BK CHINA USA CD 245 3.300 06/30/23 NR NR 1.33% 3.81 $100.00 3.300 $245,000 102.39 $133 Conditional Puts - Death of holder - Restrict 45581 EAX9 0.15 08/30/18 2.679 $245,000 $250,863 $5,863 MIDWEST INDPT BK MO CD 245 3.150 09/18/23 NR NR 1.32% 4.00 $100.00 3.150 $245,000 101.79 $402 Conditional Puts - Death of holder 59833LAF9 0.17 09/17/18 2.708 $245,000 $249,378 $4,378 MORGAN STANLEY PVT BK PURCHASE CD 245 3.550 11/08/23 NR NR 1.34% 4.08 $100.00 3.550 $245,000 103.13 $667 Conditional Puts - Death of holder 61760ARSO 0.19 11/08/18 2.794 $245,000 $252,656 $7,656 CELTIC BK SALT LAKE CITY UTAH CD 245 3.500 11/30/23 NR NR 1.30% 0.07 $100.00 3.500 $245,000 100.10 $141 Callable 06/19@100 - Conditional Puts - Dea 15118RQF7 0.00 11/30/18 2.110 $245,000 $245,233 $233 MERRICK BK SOUTH JORDAN UTAH CD 245 3.600 12/07/23 NR NR 1.30% 0.50 $100.00 3.600 $245,000 100.65 $701 Callable 12/19@100 - Conditional Puts - Dea 59013J5R6 0.00 12/07/18 2.317 $245,000 $246,583 $1,583 LIVE OAK BANKING COMPANY WILMINGT CD 245 2.500 12/13/23 NR NR 1.28% 4.27 $100.00 2.500 $245,000 98.98 $67 Conditional Puts - Death of holder 538036CZ5 0.19 12/13/17 2.740 $245,000 $242,496 ($2,504) BANK HAPOALIM B M NEW YORK CD 245 3.200 01/23/24 NR NR 1.32% 4.24 $100.00 3.200 $245,000 101.93 $2,857 Conditional Puts - Death of holder - Restrict 06251AV80 0.21 01/23/19 2.753 $245,000 $249,726 $4,726 FIRST NATIONAL BANK/DAMA CD 245 3.250 02/14/24 NR NR 1.30% 0.68 $100.00 3.250 $245,000 100.62 $480 Callable 02/20@100 - Conditional Puts - Dea 32117BCS5 0.01 02/14/19 2.348 $245,000 $246,524 $1,524 COMENITY CAP BK UTAH CD 245 3.100 02/15/24 NR NR 1.32% 4.36 $100.00 3.100 $245,000 101.49 $437 Conditional Puts - Death of holder - Restrict 20033AP91 0.20 02/15/19 2.762 $245,000 $248,646 $3,646 UBS BK USA SALT LAKE CITY UT CD 245 2.900 04/03/24 NR NR 1.30% 4.50 $100.00 2.900 $245,000 100.55 $39 Conditional Puts - Death of holder 90348JJQ4 0.22 04/03/19 2.779 $245,000 $246,338 $1,338 SILVERGATE BK LA JOLLA CALIF CD 245 2.950 04/08/24 NR NR 1.30% 0.34 $100.00 2.950 $245,000 100.21 $554 Callable 10/19@100 - Conditional Puts - Dea 828373FL9 0.00 04/08/19 2.325 $245,000 $245,522 $522 SEATTLE BK WASH CD 245 2.700 05/30/24 NR NR 1.29% 4.63 $100.00 2.700 $245,000 99.54 $109 Callable 11/19@100 - Conditional Puts - Dea 81258PJM6 0.25 05/30/19 2.798 $245,000 $243,883 ($1,117) CRESCOM BK MYRTLE BEACH S C CD 245 2.650 06/06/24 NR NR 1.29% 4.68 $100.00 2.650 $245,000 99.48 $0 Callable 09/19@100 - Conditional Puts - Dea 225862EC1 0.23 06/06/19 2.761 $245,000 $243,733 ($1,267) JONESBORO STATE BANK CD 245 2.700 06/07/24 NR NR 1.29% 4.67 $100.00 2.700 $245,000 99.71 $0 Callable 12/19@100 - Conditional Puts - Dea 4804OPESO 0.23 06/07/19 2.762 $245,000 $244,290 ($711) COMMERCE CALIF CMNTY DEV COMMN S Muni -Taxable CA 500 3.000 08/01/24 AA 2.69% 4.71 $105.32 2.200 $526,595 101.82 $5,167 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.26 05/09/17 2.620 $519,385 $509,090 ($10,295) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.67% 3.24 $97.35 2.998 $486,750 100.81 $1,228 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.12 05/09/17 2.352 $486,750 $504,035 $17,285 HSBC BANK USA, NATIONAL ASSOCIATIO CD 240 2.250 03/11/25 NR NR 1.27% 0.75 $100.00 2.249 $240,000 99.67 $1,272 Callable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.01 05/09/17 2.681 $240,000 $239,210 ($790) Please see the last page of this report for detail. Page 42 of 45 PPENHEIMFP, TOTAL POSITIONS Original Face Value Durrent Face Value Cl t 5 nnual Acome Valid Pol itionl Cxceptionl sotal Pol itionl Acludel all pol itionl with recognized DUSK and Talid quantit4roTided Pleal e I ee exception report for pol itionl not included in reportl , PORTFOLIO OVERVIEW CITY OF HUTCHINSON HOSPITAL report as of 613119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS E02611366, 66 E0263366,66 Estimated Portfolio Totals E3$ 39,66 POSITIONS W/ MARKET PRICE Original Face Value 1 Durrent Face Value 1 Market Value 4 5ccrued Aterel t Priced Orig, Face Value E0263366,66 Priced Durrent Face Value E0263366,66 Priced Pol itionl 1 of 1 Priced Market Principal E0. K23,26 5Terage Doupon 1,92% 5Terage Price 88,83 Acludel all pol itionl with recognized DUS)P$quantitWand market price on report date, Original Face: the original dollar Talue at it I uance Durrent Face: the dollar Talue afterthe current factor it applied sotal Market Value Pol itionl Estimated Portfolio Averages E02611366,66 Doupon 1,92% E02611366,66 MaturitVV 6,67 VM E0. M23,26 CffectiTe MaturitVV 6,67 VM E49733,97 Modified y uration 6,67 E024$340,07 vield to MaturitW 4,. 6% vieldtoYorlt 4,.6% 1 of 1 Market Price 88,83 Rating 555 Acludel all pol itionl with recognized DUS)P$quantitV$market price and deriTed calculationl on report date, Doupon and Market Price weighted bMurrent Face Value$all otherl weighted bVWarket Value, Pleal e I ee the Ial t page of thiI report for detail, Page 4 of 41 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 613119 PORTFOLIO SUMMARY HOLDINGS BY SECURITY TYPE Portfolio Totals Fed Exempt Fed Taxable Total Positions Face (000) %Face Current Face Value - $350,000 $350,000 Agency - - - Positions - 1 1 of Asset Backed - - - Accrued Interest - $2,767 $2,767 CD - - - Est Annual Income - $6,468 $6,468 CEF - - - CMO * Portfolio Average Corp - - - Avg Coupon Rate - 1.848% 1.848% Muni 1 $350.0 100.0% Avg Maturity - 0.1yrs 0.1yrs Pass Thru - - - Preferred Treas - - - Total 1 $350.0 100.0 * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 vrs * Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA ioo AAA 1 $350.0 100.0% m > AA AA - - - A BAA u A Below BAA - - - v BAA O NR m c Below Total 1 $350.0 100.0% u BAA v a NR 0 20 40 60 80 100 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Pleal e I ee the lal t page of thil report for detail, Page. of 41 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 613119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $350.0 100.0% 2033 - 2020 - - 2034 - - 2021 - - 2035 - - 2022 - - 2036 - - 2023 - - 2037 - - 2024 - - 2038 - - 2025 - - 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 MATURITY EXPOSURE 100 80 W 60 Q LL e 401 20 0 o1p 1p01�10tl O,t90tb0,�90,t60,V10,t, 11t ,�00�10,�'60,�90,�b0,�904, !A, 0�60�90b00p10pb �x Jp� 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b Q2 Current Face Value-weightetl. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Max Jun Jul Aug Sep Oct Nov Dec Total Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 - - - - - $3,234 - - - - - $6,468 Total $3,234 Reflects extended cash flow estimates assum - $3,234 as of report date. Please refer to Definitions for more complete explanation. Pleal e I ee the lal t page of thil report for detail, Page 2 of 41 $6,468 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 613119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $350,000 $350,000 Positions - 1 1 of1 Market Value - $349,857 $349,857 Accrued Interest - $2,767 $2,767 Total Market Value - $352,623 $352,623 Est Annual Income - $6,468 $6,468 Portfolio Averages ** Coupon Rate - 1.848% 1.848% Maturity - 0.1yrs 0.1yrs Effective Maturity 0.1yrs 0.1yrs Modified Duration 0.1 0.1 Yield To Maturity - 2.40% 2.40% Yield To Worst - 2.40% 2.40% ** Market Price - 99.959 99.959 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 100.0% ❑ AA 0.0% ❑ A 0.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 0.0% Total: 100.0% Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency 0.0% Asset Backed 0.0% CD 0.0% CEF 0.0% CMO 0.0% Corp 0.0% Muni 100.0% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Pleal e I ee the lal t page of thil report for detail, Page 3 of 41 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 613119 MATURITY EXPOSURE 100 80 F 60 Y i e 40 20 0 N° ti° 11:* ti° by ti6 ti� ti$ ti° 3° 3�3ti33 3° 3y 363� 3$ 3° a° a� ati3X oa• ,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 100 80 Y 60 i 40 20 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd���6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 0.07yrs Average: 0.07yrs Average: 0.07 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $352,623 100.0% $352,623 100.0% 00-01 $352,623 100.0% 2020 - - - 01-02 - 2021 - - - 02-03 - 2022 - - - 03-04 - 2023 - - - 04-05 - 2024 - - - 05-06 - 2025 - - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Pleal e I ee the lal t page of thil report for detail, Page 7 of 41 PPENHEIMER PORTFOLIO CASH FLOW CITY OF HUTCHINSON HOSPITAL report as of 613119 ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar Agr Max Jun Jul Aug Seal Oct Nov Dec Total %Tot Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 - - - - - $3,234 - - - - - $6,468 100.0% Total $3,234 - - - - - $3,234 - - - - - $6,468 Fed Taxable $3,234 - - - - - $3,234 - - - - - $6,468 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $3,500 $3,000 $2,500 $2,000 $1, 500 $1,000 $500 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec SSubj AMT D Fed TaxExempt ■ Fed Taxable ::1 1 Pleal e I ee the lal t page of thil report for detail, Page 13 of 41 (-jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON HOSPITAL report as of 613119 Page 1 of 1 A Type St Qty Cpn Maturity' Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description w C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls METROPOLITAN TRANSN AUTH N Y SPL O Muni -Taxable NY 350 1.848 07/01/19 Aaa 100.00-1 0.07 $99.81 2.503 $349,346 99.96 $2,767 Make Whole Call Only - Make Whole Call Exp 59261 EAE9 0.00 03/19/19 2.398 $349,346 $349,857 $511 Pleal e I ee the lal t page of thil report for detail, Page 19 of 41 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, May 21, 2019, 7:00 AM Minutes 1. CALL TO ORDER: Vice Chair Steve Jensen called the meeting to order. Members Present: Gary Forcier, Eileen Henry, Renee Lynn Johnson Kotlarz and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON APRIL 16, 2019 Gary Forcier moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Gary Forcier moved to approve City Center General Fund payments of $17,015.61 for checks 9029 to 9036. Eileen Henry seconded and the motion carried unanimous. b. Nikki Willemssen moved to approve City Center April 30, 2019 financial reports. Eileen Henry seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers Operating Account payments of $63,411.53 for checks 14631 to 14664. Eileen Henry seconded and the motion carried unanimous. d. Nikki Willemssen moved to approve Park Towers Security Account payments of $1,041.09 for checks 1577 to 1578. Gary Forcier seconded and the motion carried unanimous. e. Nikki Willemssen moved to approve the March 31, 2019 Park Towers financial statements. Gary Forcier seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: 100% now; usually have 5-10 people on the waiting list. b. Park Towers' May Newsletter — FYI. c. RAD update • Nikki Willemssen moved to approve awarding the contract for CNA Consultant Dominion Due Diligence for $10,700 upon recommendation of the RFP Review committee. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. • Nikki Willemssen moved to approve awarding the contract for RAD Consultant to RECAP Real Estate Advisors for not to exceed $29,500 for straight no -debt conversion upon recommendation of the RFP Review Committee. Gary Forcier \ seconded and the motion carried unanimously. 5. CONSIDERATION OF RESOLUTION #2019-3 APPROVING ACCEPTANCE OF 2019 CAPITAL FUND PROGRAM FUNDING AND 2019 CFP BUDGET Nikki Willemssen moved to approve Resolution #2019-3 Approving Acceptance of 2019 Capital Fund Program Funding and 2019 CFP Budget. Gary Forcier seconded and the motion carried unanimously. May 21, 2019 Minutes Page 1 of 3 9. CONSIDERATION OF RESOLUTION #2019-6 APPROVING PROVIDING $150,000 IN REVOLVING CONSTRUCTION FINANCING FOR 5 HOUSES FOR NEW CONSTRUCTION 1 sT TIME HOMEBUYER INITIATIVE Gary Forcier moved to Table the Consideration of Resolution #2019-6 Approving Providing $150,000 in Revolving Construction Financing for 5 Houses for New Construction 1' Time Homebuyer Initiative. Nikki Willemssen seconded and the motion carried unanimously. 7:30 A.M. PUBLIC HEARING: 6. PUBLIC HEARING ON REVISED 2019 STREAMLINED ANNUAL PHA PLAN CONSIDERING CONVERSION FROM PUBLIC HOUSING TO RAD TENANT ASSISTANCE Vice Chair Steve Jensen opened the Public Hearing. Jean Ward reviewed the 2019 Streamlined Annual PHA Plan that includes considering conversion from Public Housing to RAD Tenant Assistance. No comments. Gary Forcier moved to close the public hear. Nikki Willemssen seconded and the motion carried unanimously. 7. CONSIDERATION OF CERTIFICATION OF COMPLIANCE WITH PHA PLANS AND RELATED REGULATIONS -RESOLUTION #2019-4 Nikki Willemssen moved to approve the Certification of Compliance with PHA Plans and Related Regulations — Resolution #2019-4. Gary Forcier seconded and the motion carried unanimously. 8. CONSIDERATION OF CIVIL RIGHTS CERTIFICATION/ANNUAL CERTIFICATION AND BOARD RESOLUTION -RESOLUTION # 2019-5 Nikki Willemssen moved to approve the Civil Rights Certification/Annual Certification and Board Resolution — Resolution #2019-5. Gary Forcier seconded and the motion carried unanimously. 10. CONSIDERATION OF REVISED HOUSEKEEPING STANDARDS, RESIDENT HANDBOOK AND SCHEDULE OF CHARGES Jean reviewed the revised documents with the Board. It was recommended to move the effective date to the first page and to increase the font size. Nikki Willemssen moved to approve the revised Housekeeping Standards, Resident Handbook and Schedule of Charges. Gary Forcier seconded and the motion carried unanimously. 11. CONSIDERATION OF APPROVAL OF HOME IMPROVEMENT GRANT APPLICATION Nikki Willemssen moved to approve the Home Improvement Grant Program application for Muecke. Gary Forcier seconded and the motion carried unanimously. 12. COMMUNICATIONS -DRAFT OF CITY COUNCIL AND HUTCHINSON HRA WORKSHOP AGENDA JUNE 11, 2019 Jean Ward when through the presentation with the Board. May 21, 2019 Minutes Page 2 of 3 13. ADJOURNMENT Nikki Willemssen moved to adjourn and Gary Forcier seconded. There being no other business, Vice Chair Steve Jensen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcer, Secretary/Treasurer May 21, 2019 Minutes Page 3 of 3 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 16, 2019 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The April 16, 2019 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED FEBRUARY 19, 2019. Motion by Commissioner Sebesta, Second by Commissioner Wirt. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A SITE PLAN, CONDITIONAL USE PERMIT, PRELIMINARY AND FINAL PLAT, VACATION OF ALLEY AND REZONE FOR AN ADDITION TO PRINCE OF PEACE SENIOR APARTMENTS LOCATED AT 301 GLEN ST SW, 306,316 AND 326 FRANKLIN ST SW. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Wick asked if the pond would be open or fenced. It was discussed that the pond would have filtration system. Motion by Commissioner Wick, second by Commissioner Hantge to close hearing at 5:42 p.m. Motion by Commissioner Garberg to approve with 19 staff recommendations (omitting item number7 and modify the first part of number 5). Second by Commissioner Forcier. Motion approved. Item will be on City Council consent agenda on 04/23/2019. Minutes Hutchinson Planning Commission April 16, 2019 Page 2 Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. Thank you Commissioner Fahey for 10 years of service to the Planning Commission. 8. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 5:46 p.m.