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cp06-11-19Hutchinson City Center 1 t t Hassan Street SE Hutchinson, MN 55350 2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, June 11, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, June 11, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose: ■ JOINT MEETING WITH HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY Matthew J 1ch, City Adminis tar DATED: June 6, 2019 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DUNE 11, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15065 — Resolution Accepting Cash Donation to Hutchinson Fire Department (b) Resolution No. 15067 — Resolution Accepting Cash Donation from Crow River Sno Pros for Tree Purchases for Planting Along Luce Line Trail PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of May 28, 2019 (b) Regular Meeting of May 28, 2019 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Change Order No. 4 — Letting No. 1, Project No. 18-01 (Century Avenue SE Reconstruction) (b) Consideration for Approval of Out of State Travel for Miles Seppelt to Attend the Mid -America Economic Development Council's Best Practices Conference July 17 — 19, 2019, in Milwaukee, Wisconsin CITY COUNCIL AGENDA June 11, 2019 (c) Consideration for Approval of Issuing 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 28 & 29, 2019, for NTPA Power Pull Nationals at McLeod County Fairgrounds (d) Consideration for Approval of Renewing Food Vendor License to Rafael Jimenez (e) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. UPDATE AND REQUESTS BY RIVERSONG MUSIC FESTIVAL 9. REVIEW OF CAMPBELL AND OTTER LAKES RESTORATION PROJECT FINAL REPORT UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-801 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION PROJECT 11. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2019 NATIONAL CITIZEN SURVEY NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 15068 — RESOLUTION ENTERING INTO MN/DOT AGREEMENT 1033863 — TRAFFIC SIGNAL AT INTERSECTION OF TRUNK HWY 15 AND SOUTH GRADE ROAD 13. APROVE/DENY SETTING COUNCIL WORKSHOP ON JUNE 25, 2019, AT 4:00 P.M. TO REVIEW PARKS MASTER PLAN GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. APPROVAL OF COMMUNICATIONS TO LIBRARY BOARD 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Economic Development Authority Board Minutes from February and March 2019 (b) Hutchinson Utilities Commission Minutes from April 24, 2019 2 CITY COUNCIL AGENDA June 11, 2019 NHSCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15065 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Tracy Davenport $194.06 4/30/2019 Luke Radtke $970.30 4/30/2019 WHEREAS, such donations have been contributed to the City of Hutchinson as donations to the Hutchinson Fire Department WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15067 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Crow River Sno Pro's $1,500.00 6/3/2018 WHEREAS, such donation has been contributed to the City of Hutchinson to assist with funding tree purchases for planting along the Luce Line Trail. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL 2020 BUDGET KICKOFF MINUTES TUESDAY, MAY 28, 2019 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich, City Administrator, Andy Reid, Finance Director and other city directors 2020 BUDGET KICKOFF REVIEW 2. 2020 Budget Kickoff Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's workshop is to begin the 2020 budgeting season. Mr. Jaunich noted that setting the annual budget is one of the biggest policy decisions of the City Council. The City's budget documents drive the work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich reviewed the City's mission statement, vision statement, the six core areas of focus which include public safety, health & recreation, transportation, economic development, environment and good government. Mr. Jaunich spoke about statements identified in the City's strategic plan to be completed by 2023. Those statements included wanting to be known as a destination place for recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce; wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city facilities to service current and future generations; wanting to have cost effective, reliable and sustainable energy and practices; wanting to have high quality, multi -modal transportation and infrastructure systems; wanting to have active citizen engagement, participation and involvement and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich also reviewed five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has been established as well as review historical data and items that staff has identified as items/concerns that need to be addressed. Staff would also like to review the Fleet and Facility Plans and how those are established as well as get direction from the Council on what they would like to see during the 2020 budget preparation season. Mr. Jaunich noted that there are three ways to approach a budget — either staff driven, Council driven or a combination of the Council working with staff. Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as well as with other regional center city rates. Hutchinson is the second lowest in the county and ranks the fourth highest amongst regional centers. Mr. Jaunich spoke about the price of government which is how many cents for every dollar earned is going to pay for City services, excluding electric and gas utilities. Hutchinson is at approximately 3% for a total cost of government which is rather comparable to other regional centers. Mr. Jaunich provided data on economic comparisons, the 10-year tax rate trend, the 10-year total tax levy trend, the total market value history, the total taxable market value history and the total tax capacity history. Mr. Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax capacity is determined by the market value. While the City has had modest tax increases over the past ten years, the market values only recently have recovered. The City's 2019 taxable value is actually about 0.6% lower than what it was in 2009. 2018 and 2019 total values have exceed a billion and are the highest in the history of the city. Taxable values are starting to come back and the 2019 report shows values increasing by 8.9%, another large recovery on top of 3.9% in 2018 and 5.1% in 2017. Tax increases without value increases end up having a negative effect on the tax rate. The 2012 Homestead Market Value Exclusion enacted by the legislature had a negative effect on the City's taxable market value. The Market Value exclusion ended up reducing the City's taxable market value, increasing the City's tax rates, but recent value increases are lowing those rates. The reduction in taxable value also shifted the tax burden from homesteaded property to other properties. Mr. Jaunich reminded the Council that 2020's Uponor tax abatement, which is estimated around $45,000, likely will have a negative but minor impact on the City's tax rates. Mr. Jaunich further reviewed historical budget numbers including the tax levy from the last five years and tax levies as a percentage. Mr. Jaunich then provided a very preliminary general fund budget for 2020. This includes wages and benefits expected to increase by 3.5%. 2020's budget includes $45,000 for Uponor's tax abatement. Other expenditures are expected to remain relatively flat. A current look has a 0% levy increase, but a 4% increase would be needed to balance the budget. The PILOT payment from HUC will be fully phased in. All other revenues are at 2019 budgeted amounts. Revenues are expected to remain relatively flat. A 1% tax levy increase is equal to $51,220. Mr. Jaunich presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of things to think about when establishing the 2020 general fund budget — such as program changes — need for increase/decrease?; enterprise fund transfers to the general fund; phasing of HSA employer contributions into the general fund; appropriate LGA allocation; analysis of certain line item projections; performance increase percentages; fleet/facility funding; funding of wages and benefits; payroll allocations (general vs. enterprise); Master Park Plan recommendations; continued discussion on general staffmg levels and service level needs/wants; appropriate CIP funding and needs; Uponor tax abatement and state budget agreements — LGA increase? Mr. Jaunich mentioned the increase in LGA funds and asked if the non -designated amount be designated for something and asked the Council to think about if they want to do something with the undesignated amount. Mr. Jaunich then reviewed the debt management plan and the target debt levy of $2.6 million. Due to the 1% debt levy increase in 2016 there won't be a need for another debt levy increase until 2023. The 2023 tax levy will be a 1.5% increase. Years 2024 to 2032 will see an average increase of 1.7%. The debt management plan includes financing for heavy equipment in 2017- 2021. The Plan moves annual project costs from $1.5 million to $1.9 million. The Plan moves annual debt limits from $2.2 million to $2.6 million. Increasing interest rates may impact future debt decisions. Andy Reid noted that the current plan allow for debt service instead of building fund balance in a debt fund. Mr. Jaunich also reviewed the five year CIP Plan. Major projects in 2020 include Trunk Hwy 15/Main Street; potential start of a new police station; South Central Trunk Storm; various streets; screener replacement at Creekside; other equipment/vehicle replacements; water & wastewater and other facility improvements. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum provided an update on Facility Planning. Mr. Jochum explained the process used by the Facility Committee for projects. This includes using a Facility Inventory and Facility Condition Index (FCI) with department heads and/or the facility manager. Inventory is compiled by using the FCI, possible projects are ranked based on the FCI and overall need, obtain bids for projects, determine how many projects can be achieved, award bids and complete the work. Mr. Jochum explained that the Facility Committee is composed of nine staff members. Mr. Jochum also explained the project prioritization criteria used which include public health, safety and welfare; facility preservation; facility condition index; facility utilization; and energy conservation. Facility assessment criteria includes envelope, roof, HVAC, lot/structure, electrical, interior, efficiency and mechanical. Mr. Jochum also spoke more about the Facility Condition Index and the scoring used. Mr. Jochum reviewed the various projects done since 2012. Mr. Jochum also reviewed the projects planned through 2025 as well as the funding plan. Dolf Moon, PRCE Director, spoke about the vast amounts of donations received from various organizations for park upgrades. Andy Reid, Finance Director, presented before the Council. Mr. Reid provided an update on the Fleet Committee. Mr. Reid explained that the objective of the fleet policy is to reduce ongoing and replacement costs by addressing acquisition, use, maintenance and disposal of vehicles and equipment. The Fleet Committee is comprised of seven staff members and meet at least twice a year to review and recommend replacements and to review current year purchases and dispositions. The Committee also meets as needed to address immediate needs/opportunities. Mr. Reid spoke about acquisition procedures, disposition, utilization, maintenance, reporting and policy review. Mr. Reid noted that the Committee used a Vehicle Condition Index (VCI) which is a point system measurement used to assess the condition of each vehicle. Annual replacements ideally shall consider the worst VCI scored vehicles and replacements can be prioritized within the 5-year CIP based on the VCL Mr. Reid reviewed the VCI factors used which include service age, miles or hours, utilization, reliability, maintenance and repair costs and condition. Mr. Reid explained the fleet inventory and what the general fund accounts for and what the enterprise funds account for. Mr. Reid spoke about the average annual replacement cost and funding of light fleet and heavy fleet replacements. General discussion was held regarding the use of electric vehicles. The focus of the committee in 2019 includes fleet policy review and modification, prioritizing replacements based on VCI rather than years of service, review energy efficiency options and brainstorm creative alternatives and multi -departmental utilization. Mr. Jaunich then reviewed the various City fund balances. Mr. Jaunich noted that the City is fiscally healthy. The target cash balance for each fund is based on 50% of the 2019 budgeted operating expenses plus the 2019 debt service payments. It is a measure of liquidity and the ability of the enterprise fund to pay for its short-term obligations. Future capital needs and debt service are not taken into consideration when looking at the target cash balance. Mr. Jaunich also reviewed special projects fund balances which include the Community Improvement Fund, Capital Projects Fund and the Public Sites Fund. Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed. These include: funding for new police station; funding plan for Master Park Plan recommendations; long-term funding sources for heavy equipment; fleet funding still needs to be addressed; construction costs increasing; long-term plan for tipping building at Creekside; impact of water/wastewater storm rate study; garbage rates analysis; realistic revenue projections; continued analysis of the debt fund and future debt needs; growth of salaries/benefits and increasing interest rates. Mr. Jaunich asked the Council to think about the tax levy goal for 2020, any services they would like to see provided and/or increased/decreased in 2020, a specific project/item they would like to see budgeted for and/or done in 2020, or any fee/rate/transfer changes to look at in 2020. Czmowski asked if staff could look into the cost of the rink size being bigger at Park Elementary. Cook suggested the levy increase being around 3% or less. Cook also suggested looking at the campground expansion. He also suggested to keep working on the river/lake basin plan. He also suggested perhaps another phase on the work force housing study. 3. Adjournment Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:25 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, MAY 28, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15064 — Resolution Accepting $50.00 Donation from Bruce and Gladys Lickfelt to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund Motion by Cook, second by Christensen, to approve Resolution No. 15064. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 14, 2019 (b) Workshop of May 14, 2019 Motion by Christensen, second by Sebesta, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES May 28, 2019 (a) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (b) Consideration for Approval of Shady Ridge and Delaware Lift Stations Control Panel Equipment Procurement (c) Consideration for Approval of Resolution No. 15060 — Resolution to Sell at Auction Surplus Property (Police Department Vehicles) (d) Consideration for Approval of Resolution No. 15062 — South Grade Road SW Parking Restrictions (e) Consideration for Approval of Resolution No. 15063 — Resolution to Sell at Auction Surplus Property (Dodge Dakota) (f) Board Appointment/Reappointment 1. Todd Brandel to Police Commission to May 2022 2. Jared Golde to Pioneerland Library System (g) Claims, Appropriations and Contract Payments Item 7(d) was pulled for separate discussion. Motion by Czmowski, second by Sebesta, to approve consent agenda with the exception of the item noted above. Motion carried unanimously. Item 7(d) had further discussion. Council Member Cook asked why this resolution is before the Council as nothing is changing with the parking requirements. Kent Exner, City Engineer, explained that when state aid funds are being used for a project there must be parking restrictions in place. Because this project is using state aid funds, the state is requiring the restrictions as part of the project approval process. The City cannot change these restrictions according to the state's rules. Council Member Cook asked how the City can make changes in the future if so desired. Mr. Exner explained that any changes would be made during the design phase of a proj ect. Motion by Cook, second by Christensen, to approve Item 7(d). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. REVIEW OF CITY WATER -WASTEWATER STUDY RATE STRUCTURE RECOMMENDATION Kent Exner, City Engineer, presented before the Council. Mr. Exner introduced Karen Cavett of SEH, the consultant who conducted an evaluation of the City's water and wastewater rates. Ms. Cavett provided background information on the water/sewer rates including historical water demand or gallons/day, projected population growth, projected commercial and industrial growth and water usage amongst single families, multi -families, commercial and industrial accounts. Ms. Cavett also reviewed the goals of the evaluation, which include to promote water conservation, comply with state mandated requirements, provide fair and equitable rates and generate sufficient revenue 2 CITY COUNCIL MINUTES May 28, 2019 stability. Ms. Cavett also reviewed the existing water rate structure, water conservation rate structures and the existing sewer rate structure. SEH's recommendation is to use an increasing block rate structure. This structure is based on cost per gallon increases within specified blocks or volumes and the rates should increase a minimum of 25% between the blocks. In addition, the recommendation is to have a base charge (fixed costs). These are expenses that occur independent of flow such as debt principal and interest payments, insurance, overhead, administration costs and laboratory testing. The recommendation is to also have a usage charge (variable costs). These are expenses that vary directly with the volume of flow such as flows and loadings, chemicals, power, water and hauling of biosolids. SEH is recommending to add two more classifications to the rate structure which are Res -Mobil Home and Res -Mixed. SEH's recommendation for residential users is as follows: single family connection = base charge + $/1000 gallons; multi -family connections = base charge (0.65 x Units) + $/1000 gallons. SEH's recommendation for commercial and industrial is: base charge (equivalent meter size/actual usage per meter) + $/1000 gallons. Ms. Cavett reviewed the current sewer rate structure in which the usage charge is based on January and February water usage. SEH's recommendation is for the sewer usage charge to be based on monthly water use. This will encourage water conservation, capture metered flow sent to the wastewater system, allow installation of irrigation meters for watering lawns/gardens/filling pools, etc. and has the same usage tiers as water. Cook asked for graphics on sewer monthly flows. Council Member Cook noted some uncomfortableness he had with the metered rates. Ms. Cavett noted she could put data together with true rates to see how various users would be impacted with new rates. Council Member Cook noted that when the sales tax was put in place, it was noted that the City wouldn't have any rate increases and the City doesn't necessarily know what can be handed down. Council Member Cook noted that currently the sewer fund has a $6 million balance and it is forecasted to be at $9 million in 2028. UNFINISHED BUSINESS 9. APPROVE/DENY 2019 ASH TREE REMOVAL -REPLACEMENT PROJECT John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff is proposing removal and replacement of 113 ash trees in 2019 pursuant to Council direction given at the April 9, 2019, Council meeting. Mr. Olson commented that several of the trees identified are adjacent to or on city -owned property. This was deemed necessary given the relatively short time frame given to complete this project. The proposed project is to remove and replace 72 boulevard trees, 25 park trees, 2 private trees, and 14 trees pending response. Trees pending responses are boulevard trees in the Church Street SW/Merrill Street SW neighborhood. The total project cost is $139,996. Council Member Cook asked that this project not be done at this time and that staff just do the normal/scheduled tree removal/replacement work and then develop a plan over next winter and focus a bit more on residential neighborhoods instead of group cutting on Michigan, Adams, Linden and Oddfellows. It was suggested that Council Member Cook work on this project with staff. Motion by Cook, second by Christensen, to deny 2019 ash tree removal -replacement project and have staff just work on normal/scheduled removal/replacement for the season. 10. APROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-800 — GRANTING A FRANCHISE TO HTI/TDK AND UPONOR TO ERECT COMMERCIAL SIGNAGE IN THE CITY RIGHT-OF-WAY OF TECHNOLOGY DRIVE NE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council meeting the Council had its first reading of this ordinance granting a franchise to HTI/TDK and Uponor to erect a commercial sign in right of way. No changes have been made to the franchise agreement since the last meeting. CITY COUNCIL MINUTES May 28, 2019 Motion by Cook, second by Czmowski, to approve second reading and adoption of Ordinance No. 19-800. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY WAIVING VMF FIELD RENTAL FEES FOR THE HUTCHINSON HUSKIES TO HOST THE REGION 12C 2019 TOURNAMENT FROM JULY 31 — AUGUST 11, 2019 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the Hutchinson Huskies Amateur Baseball Club is requesting to the Council that the field rental rates at VMF Field for a tournament they will be hosting be waived. These rates include day game field rental, night game field rental and 15% of concession sales. Staff is not recommending that the fees be waived due to the variety of clubs that rent various facilities for various tournaments. Mr. Jaunich noted that as it relates to VMF Park, staff can recall the City waiving fees only three times in the last 30 years and that was for the occurrences of when the City hosted the State Amateur Baseball Tournament. Motion by Cook, second by Czmowski, to deny waiving VMF Field rental fees for the Region 12C 2019 tournament. Council Member Sebesta asked what the fees are that are requesting to be waived. Mr. Jaunich explained that staff estimates that the total value of the request is $2000-$2500. Roll call vote was taken: Christensen — aye; Sebesta — nay; Cook — aye; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. 12. APPROVE/DENY PURCHASE OF ZAMBONI ICE RESURFACER Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the 2000 Zamboni ice resurfacer was scheduled to be replaced in 2021 with funding from the City's fleet fund. The I.J. Burich Foundation recently donated $60,000 toward the purchase of a new ice resurfacer with the understanding that it be put into service in early 2020. The City is a member of Sourcewell which is a government cooperative that works with manufacturers and vendors to create bidding and contract documents. The Sourcewell price of a replacement Zamboni is $141,791. The lead time for delivery of a new machine is estimated at 6-8 months. Motion by Czmowski, second by Christensen, to approve purchasing Zamboni ice resurfacer. Motion carried unanimously. 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-801 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that City staff recently received a request from the general contractor for the City's 5t' Avenue reconstruction project to revise the City's noise ordinance requirements, specifically revising the Saturday 9:00 a.m. start time revised to 7:00 a.m. similar to weekdays, for all weekends this summer/fall. This .19 CITY COUNCIL MINUTES May 28, 2019 project is scheduled to be completed by September 27, 2019. Council Member Cook asked that the neighbors be notified of these altered hours for the project. Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 19-801. Motion carried unanimously. 14. APPROVE/DENY SETTING COUNCIL WORKSHOP WITH HRA BOARD ON JUNE 11, 2019, AT 4:00 P.M. Motion by Christensen, second by Sebesta, to set Council workshop with HRA Board for June 11, 2019, at 4:00 p.m. Council Member Cook asked if a workshop could be held with SRF/MnDOT to talk about the South Grade Road roundabout and potential issues that could be related to traffic and stacking at the traffic light. He feels a workshop should be held sooner than later as this project is proceeding. He noted there are very busy times of day that he could see significant issues. He would like to have a discussion about this with those who conducted the analysis. Mayor Forcier noted that there were concerns about traffic issues when the drive thru was proposed at MidCountry Bank as well and there have been no issues. Council Member Cook expressed that perhaps there might not be adequate room for traffic when it is stopped up at the intersection of Hwy 15/South Grade Road. Council Member Czmowski does not feel a workshop is needed but perhaps the representatives could be invited to present at a Council meeting. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL WORKSHOP ON JULY 9, 2019, AT 4:30 P.M. TO REVIEW 2019 AUDIT REPORT Motion by Czmowski, second by Forcier, to set Council workshop for July 9, 2019, at 4:30 p.m. to review 2019 audit report. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2019 c) Library Board Minutes from March 25 and April 22, 2019 (d) Hutchinson Utilities Commission Minutes from March 27, 2019 MISCELLANEOUS 17. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that Senator Klobuchar's staff will be in Hutchinson tomorrow at 10:00 a.m. in the Council Chambers to have a roundtable discussion on the opioid epidemic. A Blandin Foundation kickoff meeting is being held on June 5, 2019. If any Council Members are interested in attending they should let Matt know. 18. COUNCIL/MAYOR UPDATE 5 CITY COUNCIL MINUTES May 28, 2019 Steve Cook — Council Member Cook noted that Jared Golde, Library Board Member, has requested that the Library Board meet with the Council to have a discussion on the Council's expectations of the Library Board. Matt Jaunich stated he could put together a communication to the Library Board on behalf of the Council on what the board's expectations are. If the Library Board would still like to meet with the Council, a meeting will then be held. ADJOURNMENT Motion by Christensen, second by Czmowski, to adjourn at 7:25 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 6/11/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 4 — Letting No. 1/Project No. 18-01 — Century Avenue SE Reconstruction This Change Order addresses the administration of a required bituminous compaction density incentive specification. This Change Order does result in a increase to the Contract amount of $916.92. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: MI STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Rev. February 2018 SP/SAP(s) 133-125-002 1 MN Project No.: STPF 4318(242) 1 Change Order No. 04 Project Location Century Ave SE - TH#15 South to Jefferson St SE, Hutchinson MN Local Agency City of Hutchinson Local Project No. L1P18-01 Contractor R & R Excavating Contract No. L1 P18-01 Address/City/State/Zip 1149 Hwy 22 South, Hutchinson MN 55350 Total Change Order Amount $ 916.92 Issue: The Contract calls for the Contractor to be paid in incentive/disincentive for bituminous density. Resolution: As per specification 2360.3D.1.q the Contractor has received a bituminous density incentive. Estimate Of "Group/ funding Item No. Description Unit Unit Price + or- + or - Category Quantity Amount $ 001 2360.601 Bituminous Incentive/Disincentive LS $916.92 1 $916.92 Net Change this Change Order $916.92 'Groupffunding category is required for federal aid projects (X) Is NOT changed ( ) Is Increased by ( ) Is Decreased by ( ) May be revised as provided in MnDOT Specification 1806 Working Days ( ) Is Increased by Calendar Days Working Days ( ) Is Decreased by Calendar Days Approved by Project Engineer: Date: rant Name: Kent Exodr _ Phone: 320-234-4212 Approved by Contractor. Date: �{ L Excavating Print Name: Phone: 320-587-5918 DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: X Federal Funding X State Aid Funding District State Aid Engineer:" X Local funds Date: 5-2/ -fi Page 1 of 1 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: AUTHORIZATION FOR OUT-OF-STATE TRA\ Department: EDA LICENSE SECTION Meeting Date: 6/18/2019 Application Complete Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The TigerPath Skilled Workforce initiative has been chosen to be showcased at the Mid -America Economic Development Council's (MAEDC) Best Practices Conference. The event will be held July 17 - 19 in Milwaukee, Wisconsin. A corporate Site Selector firm, Ady Advantage, is hosting a panel on the topic of "Best Practices in Talent Strategies" and has selected Hutchinson to participate. This would be an opportunity for us to (a) showcase TigerPath, (b) promote Hutchinson, (c) build goodwill with this site selector firm and, (d) pick up some "best practices" at the conference. The EDA Board has given permission for the trip. Travel expenses will be covered by my departmental budget. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Permission for out-of-state travel. Fiscal Impact: $ 0.00 Funding Source: Department budget. FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council Department: Administration LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 28 & 29, 2019. The Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 28 & 29, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ckyo I 1 I Hassan Street Southeast Hutchinson, MN 55350 (320) 587.51511Fax: 020) 234.4240 Short "rt;rm 3.2 Malt Liquor Fee, $125.00 City of Hutchinson APPLIC".ATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the Cite of Hutchinson Municipal Code Chapter 112 All applications must be received at least 1 der s before City Council Meeting in order to be considered plicarit lr,tisrmttticsn _ �..�.,�. 1CNlGl 1'1'S OF C- OLUMBUS ST. CHRISTOPHER COUNCIL 320-224-8705 BusinesslOrganization Name 15537 Eagle Ave Bus inesslOrganizaiion Addrea:s NOAT ROFI T 7' e a &Si►resslC}r artizarion GLENC_ OE Phone Member AfN 55336 Slaw Lip Zachary Woytcke 320-224-8705 Applicant Name Aherne Number 15537 Eagle Ave GLENCOE MN 55336 Applicam Address C'it Stale Zip tit K13 TROSKA Business fif neceysarr. iisi additional names tin UKANU KN IUK I Name Tole Zachary Woytcke FINANCIAL SECRETARY Name Title BRIAN THALMANN TRUSTEE Name 3.2 Malt Liquor &jles ],,formation _ GRANDSTAND, _McLf,'0 3 t'01 JN YIzA1 N _(:;RCII-INM Location of Sales 440 CENTURY AVE, SW HUTCHINSON, MN 55350 Address TW e NTPA Power Pull %Nationals to- Date(x) of Sales KANDY STARKE Contract Person C'he�]`list The following items need to be completed and/or attached in order for the application to he processed: Application fee paid in full (check or money order): © yes ® no APPIicatiun com feted in Dull and signed by a licanv ® yes © Flo Me above listed business hereby applies For a license to sell short-term 3.2 MALT LIQUOIR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows - That said applicam is a citizen of the United States; of good moral character and repute; and has attained the age of21 years; that he/she is proprietor of this establishment for which the I icense wil I be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said appijuant or any interest therein. CI of Hutchinson Apphnatlon for Shorl Term J.2 A4alr l iquor 1.1('"se •- 0n-sa1N Page 2 of 2 That said applicant snakes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto. which are hereby made a part hereof. and hereby agrees to observe and obey the sarne. Each Applicant rurther states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal itctail Dealer's Special tax stamp for the sate of intoxicating liquor. 1 declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information suhntined. .Signalure of uuthurized alsplicam Police Chief' Recommendation pproved . © denied Notes: Dace Police L'hie S-&nie�_ Ua1e ._....._..._...._. CERTIFICATE OF LIABILITY INSURANCE OAMIMNIMCINMI p51f1l2D1 THIS CERTIFICATE IS ISSUED AS A hAATfER OF INFORMATION ONLYAND CONFERS No RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFPIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGEAFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE O% INSURANCE DOES NOT CONSTITUTE A CONTRAC-1 UEYWEEN THE ISSUING INSU2ER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT If the certficate holder Is an AIDI]ITIONAL INSURED-, ttie Pollcy(les) must be endorsed. It SUBROGATION 1S WA VED, Su*cl to the #earls and conditions Of the policy, Cettflin policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Rail Of such endorsemamus.l. PRODUCER -- PrOfOaaianal Ina€€ranGe ProYKfers 813 E I0th Street €NSVrRER-5AFFORDING COVERAGE NAM MN 55338 N3 - Scottsdale lnsuranoe Company 41297 Knights of Col Umbus, Glencoe Courg-j IIi1rUnER t ; 1603 Ives Ave N INSURER O IN5URIER L : ..cmI IrliRle rvtimtstrL: REVISION NUMBER- TH!$ ES 1D Con IIFY THATTHE POLICIES OF INSURANCE-LISTEo BELOW F+AVE BEEN ISSUED TO -THE 114SURE'"D NAM JINOICATED. NOTM-HSTANDING ANY REOIfiREWNT, TERRA OR CONDITION OFANY CONTRACTOR OTHER UOGUM CERTIFICATE MAYBE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN EXCLUSIONSANO CONDITIONS OF SUCH POLICIES. LIWTS SHOWN MAY HAVE BEEN REDUCED BY PAH) CLAIMS. R tYPBi3FINStiRARCE wvp POUCY NUMBER MMMI)IYYYYEW UP- 1130kYYYY CDMtI£RCIAL 4iENIrRAL LIABlury CLAJMS—DACE D OCCUR IJ•LAGGR L(MITAPPLIE5 PER POLICVjE rl LOG AUTOMCOLE OT€ R, UABILITY ANYAUTO ALL W Nei) SCHEDU].ED AUT06 AtJT03 HIRED AUTOS a[sO"VAIED iliReRELLriLIAB OCCUR 6X*E55 LIAR CLAMS -MARE L3EJ RET NTION3 tNC?R€CL�AB GGIriPpfVSAT€ON ArRO1IMPLOYERS'LIABILITY YIN ANY PROPRIETORMARTNEMEXEL'IV" QPFr ERANEMBER'X'LIJUEU� NIA tman4;Aory IA NMI LI yea.09=be under 0 E S '3_€P ri0N Or pPEK-AT€gN yolow A Liquor Liability THIS INSURANCE IS IS UEO PURSUANT TO THE MI NESOTA SURPLUS LINES INSUR N.CE ACl THE INSURER IS AN EL LISLE SURPLUS LINES INSUR R BUT IS NOT OTHERWISE LiCt- SED BY 8�A A. IIq CASE OF INSGL4k & PAYMEN- OP CLAIMS IS NOT GUARANTEED CPS3159330 I6I2al2019115l30r201 c Ui9MFITION of OpepwnoNs l LOC I tul`4S 1 VEHICLES SACORD IM. A€ Ol3loAitl Rawwka Loutlon: 840 Century Ave SW,. Hutchinson, MN 55350 City Df Hatchinean City Hail Hutchinson ACORD 25 (20W01) MAY be attame d If lnom space is ra ED ABOVE FOR THE POLICY PERIOD EN r WITH RESPECT TO WHICH THIS I S SUBJECT TO ALL THE TE RIVIS, LIIINTS I:AE:H VGL'VRREH€Ge S kfE0 EXV Ww ons r 5 PERSONAL RADV INJURY .... i GENERALAGGIR,EGATF- PEWK SS - COMPMR An(; S a< ONIBtNED 31NCPLE LMIy BUDt►Y INJURY fPef yerq=j i aooILYIN"RY(Para"EMI s /Vr1AGE t S EACHOCCVRRE S -AGGREGATE ER OTH- .L. EACIIAC I fiT 11, DISEASE . EA ISQYFES E.L. DISEASE - POLICY LIMIT $ $1,fl{1il.M(I C)CGLIrnience $1,DW,000 Aggregate ¢€r11dI 5HpULD ANY Or IHE AHOYIN OUCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL. BE DELIVERED IN ACCORDANCE WITH THE PC*LtCY PROVISIONS. AUTHORIZED REPRESENUTIVE MN 55358 4" 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered FnarK3 Of ACOR❑ HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Food Vendor License Renewal - Rafael Jimenez Department: Administration LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Rafael Jimenez has submitted a food vendor renewal application. Mr. Jimenez operates an ice cream truck throughout the community with the business name of Chitos. Mr. Jimenez has submitted the appropriate documentation and license renewal fees. BOARD ACTION REQUESTED: Approve issuing a 2019 food vendor license to Rafael Jimenez to operate a food truck. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: APPLICATION/RENEWAL FOR LICENSE CITY OF HUTCHINSON LICENSE NO: Rafael Jimenez DATE: City of Hutchinson Hutchinson, MN 55350 DO NOT FILL IN hereby applies for license to conduct business(es), as follows, under provisions of the Ordinance Code of the City, unless suspended or revoked for just cause. Items checked must accompany applicationlrenewal Evidence of Insurance [ ] Bond [ ] Supplemental Information [ ] APPROVED BY DO NOT USE THIS SPACE I (we) hereby affirm that the above information and any accompanying information is true and accurate to the best of my (our) knowledge. MAIL THIS APPXICATIONIRENEWAL TO THE OTY TREASURER WITH REMITTANCE FOR TOTAL INDICATED, LICENSE WILL BE ISSUED BY THE CITY CLERK IF APPROVED. MINNESOTA DEPARTMENT OF AGRICULTURE MINNESOTA DEPARTMENT OF AGRICULTURE RETAIL MOBILE FOOD HANDLER JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 20085062 05/09/2019 03/31/2020 License Number Effective date Expiration date JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 20085062 $77.00 03/3112020 License Number License Fee Paid Expiration date MINNESOTA DEPARTMENT OF AGRICULTURE RETAIL MOBILE FOOD HANDLER JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 20104028 05/09/2019 03/31/2020 License Number Effective date Expiration date JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 625 ROBERT STREET NORTH, ST. PAUL, MfNNESOTA 55155-2538 RETAIL MOBILE FOOD HANDLER JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE License number LITCHFIELD MN 55355 Y1AU8433G -Uunsi�rajegpries FOOD VEHICLE, PORTABLE STRUCT 20085062 $77-00 05/09/2019 03/31/2020 License Number License Fee Paid Effective date Expiration date This license must be posted in a conspicuous place and is not transferable. AG-00853 In accordance with the Americans With Disabilities Act. an alternative farm Dr communication is available upon request, MINNESOTA DEPARTMENT OF AGRICULTURE 625 ROBERT STREET NORTH, ST. PAUL, MINNESOTA 55155-2538 RETAIL MOBILE FOOD HANDLER JIMENEZ RAFAEL DBA CHIT05 CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 License number YA W8441-G Licen§e Catgwries FOOD VEHICLE, PORTABLE STRUCT PREPACKAGED NONPERISHABLE 20104028 $77.00 05/09/2019 03/31/2020 License Number License Fee Paid Effective date Expiration date 20104028 $77.00 03/31/2020 This Ucense must be posted in a conspicuous place and is not transferable_ License Number License Fee Paid Expiration date AG-00953 In accordance wish the Americans With Disabilities Ad. an alternative farm of communication is available upon request, M2812019 T a:22 Lake Region Agency Cokato (IFAY)3202062291 P.00W04 LAKE REGIGN AGCY PO BOX 7sg COKATO, MN 55321 1-320-2MZ231 Certificate of Insurance ARMU IYE, Z10AWFRCI.4L Policy number: 0537335" Under wrlttm by: UNITED FINANCIAL CASUALTY COMPANY May 28, 2019 Page 1 of 2 certi$eatr Holder .............................................. ..-..................... ,........................ ..................................................... CITY OFHL1TCHkN50N 111 HASSAN STREET 5E HUTCHINSON, INN 55350 I�u.ed ........................................ O__ ........................................... ............. RAFAEL JIMENEZ LAKE REGION AGCY CHIT05 CONCESSIONS PO BOX 759 306 S DONNELLY AVE COKATO, MN 55321 LITCHFIELD, MN 5SS55 This document certifies that insurance policies identified below have been issued by the d esignated insurer to the insured named above for the periods) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Policy Effective Date: Jun 21, 2019 Policy Expiration Date: Dec 2T, 2019 .................... [nswance ceverag*(s} Limits ................................. .. ................................................:.. Bf7DILY fN1URYfPROPERTY DAMAGE �2,000,000 COMBINED SINGLE LIMIT ..................................................... UNtN5l1REDl3JNpERIAI$URED MOTORI57 $Z,D00,DOO COMBINED SINGLE LIMIT PERSONAL fN1ldRY PI;OTECITDN $20,000 MED &-ECON 14SS WIWORKERS COA9P-NON STACi�D De"ption of Location/Vehides/special Items Scheduled autos only 1988 IrHi:VROLET P301 GCJP3],J213303563 .................................................................................................................. COMPREHENSIVE $500 Amount $7,000 $500 DED W/$O GLASS DED COLLISION $500 DED 1988 CI IEVROLET P301 G0P32J3J33440g7.................................................................................................................. Stated Antourrt $7,000 COMPREHENSIVE $5b0 DEP W/$0 GLASS DED COLLISION $500 DED c.' CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/28/19 - 6/11/19 Check Date Check Vendor Name Description Amount 05/28/2019 205950 MINNESOTA DEPT OF MOTOR VEHICLE TITLE/REGISTER 2019 FORD ESCAPE - BLDG INSPECT 1,433.43 05/28/2019 205951 MINNESOTA DEPT OF MOTOR VEHICLE TITLE/REGISTER 2019 CHEV IMPALA- POLICE 1,433.97 06/11/2019 205952 ACE HARDWARE REPAIRS & MAINT SUPPLIES - VARIOUS DEPTS 950.60 06/11/2019 205953 VOID remainder of Ace Hardware remittance 06/11/2019 205954 AHLGREN ELECTRIC ROBERTS PARK SCOREBOARDS, LIBRARY FOUNTAIN 4,922.05 06/11/2019 205955 ALEX AIR APPARATUS INC NEW LINE VALVE & FLOW RESTRICTOR - FIRE SCBA 152.00 06/11/2019 205956 ALLIED PRODUCTS FLAGS FOR POLICE 165.92 06/11/2019 205957 ALLINA HEALTH SYSTEM QTRLY FIRE TRAINING - APRIL 2019 807.17 06/11/2019 205958 ALPHA WIRELESS FM IMPRES BATTERY - POLICE 978.72 06/11/2019 205959 AMERICAN BOTTLING CO MAY COST OF GOODS - LIQUOR STORE 152.32 06/11/2019 205960 AMERICAN DOOR WORKS INSTALLATION & EXTRA REPAIR - CIVIC ARENA 1,712.82 06/11/2019 205961 AMERICAN RED CROSS LIFEGUARDING WITH BUNDLE 3 KITS - WATERPARK 164.00 06/11/2019 205962 AMERIPRIDE SERVICES CLEANING SUPPLIES- LIQUOR STORE 116.73 06/11/2019 205963 ARCTIC GLACIER USA INC. MAY COST OF GOODS - LIQUOR STORE 1,073.28 06/11/2019 205964 ARTISAN BEER COMPANY MAY COST OF GOODS - LIQUOR STORE 1,570.80 06/11/2019 205965 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 195.36 06/11/2019 205966 BAILEY NURSERIES INC PLANTS/TREES - PARKS DEPT 3,201.70 06/11/2019 205967 BALDWIN SUPPLY COMPANY PARTS FOR CREEKSIDE BAGGING LINE 1,950.74 06/11/2019 205968 BCA REAL ID REQUIREMENTS- DMV 33.25 06/11/2019 205969 BELLBOY CORP MAY COST OF GOODS - LIQUOR STORE 2,676.79 06/11/2019 205970 BERNICK'S CONCESSIONS SUPPLIES & LIQUOR COST OF GOODS 965.65 06/11/2019 205971 BRADLEY SECURITY LLC REPAIR/INSTALL NEW LEVER & REKEY - HATS 1,051.00 06/11/2019 205972 BRAUN INTERTEC CORP CENTURY AVE SE: SERVICES THRU 5/18/19 2,000.50 06/11/2019 205973 BREAKTHRU BEVERAGE MAY COST OF GOODS - LIQUOR STORE 14,819.73 06/11/2019 205974 BRIAN ROY CAMPGROUND REFUND JUNE 14-15 SITE #10 60.00 06/11/2019 205975 BRITZ STORE EQUIPMENT INC. ROLL TRACKS FOR LIQUOR STORE COOLERS 2,299.36 06/11/2019 205976 BS&A SOFTWARE APG CASH DRAWER FOR HUC - TO BE REIMBURSED 250.00 06/11/2019 205977 C & L DISTRIBUTING MAY COST OF GOODS - LIQUOR STORE 70,546.62 06/11/2019 205978 CARD SERVICES SUPPLIES FOR SR CENTER & PUBLIC WORKS PICNIC 303.48 06/11/2019 205979 CENTRAL LANDSCAPE SUPPLY SOIL STABILIZATION FABRIC -STREETS 513.10 06/11/2019 205980 CENTRAL MCGOWAN REPAIRS SUPPLIES FOR CREEKSIDE 60.28 06/11/2019 205981 CHAD HELDT CAMPGROUND REFUND MAY 14-15 SITE #8 60.00 06/11/2019 205982 CINTAS CORPORATION CLEANING SUPPLIES - PUBLIC WORKS & CREEKSIDE 178.08 06/11/2019 205983 CITY OF GLENCOE 102 RAIN BARRELS FOR RESALE - STORM WATER 4,913.34 06/11/2019 205984 CLARKE ENVIRONMENTAL MOSQUITO MANAG ALTOSID XR BRIQUETS - STORM WATER 767.26 06/11/2019 205985 COLDSPRING COMP NICHE PLAQUE - CEMETERY COLUMBARIA 257.00 06/11/2019 205986 CORE & MAIN LP METER & PARTS - WTP 1,430.27 06/11/2019 205987 CREEKSIDE SOILS MULCH & BITCON FOR VARIOUS CITY FACILITIES 1,430.63 06/11/2019 205988 CROW RIVER AUTO & TRUCK REPAIR PD EQUINOX OIL CHG; SQUAD CAR PATCH TIRE 129.36 06/11/2019 205989 CROW RIVER OFFICIALS ASSN UMPIRES FEES -ADULT SOFTBALL LEAGUES/TOURNEYS 15,620.00 06/11/2019 205990 CROW RIVER WINERY MAY COST OF GOODS - LIQUOR STORE 1,033.20 06/11/2019 205991 DEB LUNDGREN CAMPGROUND REFUND JUNE 7-8, SITES 7 & 8 120.00 06/11/2019 205992 DETTMAN, AMY UB refund for account: 1-455-5550-7-01 13.23 06/11/2019 205993 DINAH VOIGHT CAMPGROUND REFUND, MOVED FROM SITE #1 TO 10.00 06/11/2019 205994 DOSTAL ELECTRONIC'S CENTER SPEAKERS, AMPLIFIER, CABLES - RECREATION BLDG 630.00 06/11/2019 205995 DPC INDUSTRIES INC SODIUM HYPO - WTP & WWTP 1,602.65 06/11/2019 205996 E2 ELECTRICAL SERVICES INC WIRE MINI SPLIT- HATS 885.50 06/11/2019 205997 ECOLAB PEST ELIMINATION RODENT PROGRAM - CREEKSIDE 161.52 06/11/2019 205998 EMERGENCY RESPONSE SOLUTIONS LLC SCBA FLOW TEST, FACE PIECE - FIRE/RURAL FIRE 1,512.00 06/11/2019 205999 ENVIRONMENTAL RESOURCE ASSOC LAB SUPPLIES FOR WWTP 366.52 06/11/2019 206000 FASTENAL COMPANY SAFETY EQUIP, REPAIR PARTS - VARIOUS DEPTS 849.86 06/11/2019 206001 FINANCE & COMMERCE ADVTG FOR BIDS - SGR ROUNDABOUT & WTP 577.17 06/11/2019 206002 FRED HOLASEK & SON INC PLANTS FOR PARKS DEPT 3,491.35 06/11/2019 206003 GEB ELECTRIC INC ELECTRICAL WORK AT RECREATION BUILDING 395.00 06/11/2019 206004 GERTENS MULCH FOR CREEKSIDE BAGGING 3,095.00 06/11/2019 206005 GRAINGER EQUIPMENT PARTS - VARIOUS DEPARTMENTS 1,719.61 06/11/2019 206006 GRAUPMANN, STACY DJ FEE FOR SENIOR CENTER EVENT 100.00 06/11/2019 206007 HACH COMPANY CHLORINE, AMMONIA, REAGENT SET - WTP 437.49 06/11/2019 206008 HANSEN GRAVEL INC. FREIGHT FOR CREEKSIDE PRODUCT 1,140.00 06/11/2019 206009 HAWKINS INC SODIUM HYDROXIDE - WTP 3,554.82 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/28/19 - 6/11/19 Check Date Check Vendor Name Description Amount 06/11/2019 206010 HEMLING, BRAD REIMB: MEALS DURING POLICE TRAINING 85.42 06/11/2019 206011 HILLYARD / HUTCHINSON CLEANING SUPPLIES- VARIOUS DEPARTMENTS 340.25 06/11/2019 206012 HJERPE CONTRACTING PAY APP#3 - SOUTH CENTRAL DRAINAGE AREA 62,308.60 06/11/2019 206013 HOHENSTEINS INC MAY COST OF GOODS - LIQUOR STORE 407.75 06/11/2019 206014 HOLT-PETERSON BUS 7/20/19 SR CENTER TRIP TO HARRIET ISLAND 670.00 06/11/2019 206015 HUTCH CAFE EDA LUNCHES - 1/23, 3/21, 4/24 & 5/14 378.00 06/11/2019 206016 HUTCHINSON CO-OP GAS, DIESEL, LP, NEW TIRE, SUPPLIES- VARIOUS DEPT 5,764.11 06/11/2019 206017 HUTCHINSON CO-OP AGRONOMY ROUNDUP POWERMAX- PARKS DEPT 220.00 06/11/2019 206018 HUTCHINSON CONVENTION & VISITORS BU APRIL 2019 LODGING TAX 7,150.62 06/11/2019 206019 HUTCHINSON HRA HRA LOAN ADMIN FEE: M. & C. NEWCOMB 500.00 06/11/2019 206020 HUTCHINSON HUSKIES BASEBALL 1/2 PAGE AD IN GAME PROGRAM - LIQUOR STORE 230.00 06/11/2019 206021 HUTCHINSON JAYCEES REFUND: OVERPAYMENT FOR LIQUOR LICENSE FEE 50.00 06/11/2019 206022 HUTCHINSON LEADER LIQUOR ADVERTISING & CITY PUBLICATIONS 5,377.22 06/11/2019 206023 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES- PUBLIC WORKS 536.02 06/11/2019 206024 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 2.33 06/11/2019 206025 HUTCHINSON, CITY OF ADDITIONAL START-UP CASH FOR WATERPARK 60.00 06/11/2019 206026 INGSTAD BROADCASTING LIQUOR RADIO ADVERTISING - TWINS & WINSTOCK 1,005.50 06/11/2019 206027 INTERNATIONAL SOCIETY OF ARBORICULT MUNICIPAL SPECIALIST CERTIFICATION RENEW 65.00 06/11/2019 206028 ISD #423 MARCH 2O19 RENTALS - VOLLEYBALL 2,142.00 06/11/2019 206029 J & R AUTO & RADIATOR REPAIR A/C ON AIRPORT TRACTOR 724.96 06/11/2019 206030 JIM WITTMAN CAMPGROUND REFUND JUNE 7/8, SITES #4, 5, 180.00 06/11/2019 206031 JOHNSON BROTHERS LIQUOR CO. MAY COST OF GOODS - LIQUOR STORE 35,358.34 06/11/2019 206032 JUDY GUSTAFSON CAMPGROUND REFUND JUNE 10-14, SITE #11 150.00 06/11/2019 206033 JUUL CONTRACTING CO CAMPGROUND SEWER PROJECT 46,156.05 06/11/2019 206034 KAHNKE BROTHERS NURSERY PLANTS/TREES - PARKS DEPT 141.75 06/11/2019 206035 KERI'S CLEANING & HANDYMAN SERVICES MAY CLEANING - FIRE, CITY CTR, LIBRARY, SR DINING 3,594.00 06/11/2019 206036 KIRK, JOSH REIMB: SAFETY FOOTWEAR 79.99 06/11/2019 206037 KLOSS, TOM REIMB: MILEAGE TO SCADA SECURITY MEETING 73.08 06/11/2019 206038 KOHLS SWEEPING SERVICE DOZER TO PILE ASPHALT & CONCRETE - CREEKSIDE 650.00 06/11/2019 206039 KRAEMER TRUCKING & EXCAVATING INC. 1_15P18-15: 8 UNIT T-HANGER CONSTRUCTION 51,300.00 06/11/2019 206040 KRANZ LAWN & POWER RESCUE 8 SKID, CARB KIT, NEW FUEL PUMP - FIRE 243.09 06/11/2019 206041 L & P SUPPLY CO BLADE FOR WTP; CANNED FUEL FOR PARKS 142.85 06/11/2019 206042 LANO EQUIPMENT OF NORWOOD REPAIR CEMETERY BOBCAT 1,115.22 06/11/2019 206043 LARRY STUBER CANCELLED CAMPING FOR ONE NIGHT 30.00 06/11/2019 206044 LAURA PIKE CAMPGROUND REFUND JUNE 14-15, SITE #7 60.00 06/11/2019 206045 LEAGUE OF MN CITIES -INS TRUST CLAIM: LMC GL 75932 - CIVIC ARENA 371.57 06/11/2019 206046 LIBERTE CONSTRUCTION PERMIT REFUND #PB18-0421 51.00 06/11/2019 206047 LITE ELECTRIC INC REMOVE & INSTALL OUTLETS - EVENT CTR DAMAGE 868.00 06/11/2019 206048 LOCATORS & SUPPLIES MARKING PAINT, FLAGS - WTP & WWTP 202.08 06/11/2019 206049 LOCHER BROTHERS INC MAY COST OF GOODS - LIQUOR STORE 43,839.75 06/11/2019 206050 LYNN WINDSCHITL CAMPGROUND REFUND JUNE 14/15 FOR SITE #3 60.00 06/11/2019 206051 M-R SIGN NO PARKING SIGNS - STREETS 220.45 06/11/2019 206052 MACQUEEN EQUIP LLC BREATHER FILTER, FILTER -IN -TANK - STORM WATER 336.12 06/11/2019 206053 MAIN STREET SPORTS BAR FACADE IMPROVEMENT GRANT - EDA PROGRAM 5,000.00 06/11/2019 206054 MARCO TECHNOLOGIES, LLC VEEAM ANNUAL BASIC RENEWAL, DATA RENEWAL 1,188.00 06/11/2019 206055 MARGO KAPING REIMBURSE SENIOR SWIM PASS 75.00 06/11/2019 206056 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 20.62 06/11/2019 206057 MAY, CALEB REIMB: SAFETY FOOTWEAR 139.99 06/11/2019 206058 MAYTAG LAUNDRY & CAR WASH 4/30, 5/10, 5/15, 5/22 LINEN CLEAN - EVENT CENTER 242.65 06/11/2019 206059 MCKIMM MILK TRANSIT 5/31 CREEKSIDE FREIGHT TO BFG SUPPLY 309.44 06/11/2019 206060 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: J. NEGAS & J. HUHN 375.00 06/11/2019 206061 MCLEOD COUNTY SHERIFF'S OFFICE ACTIVE SHOOTER TRAINING - POLICE 623.20 06/11/2019 206062 MCMA MATT JAUNICH MEMBERSHIP 5/1/19 - 4/30/20 153.11 06/11/2019 206063 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES- VARIOUS DEPARTMENTS 1,076.69 06/11/2019 206064 MIKE DICKSON CAMPGROUND REFUND FOR MAY 24-26, SITE #9 90.00 06/11/2019 206065 MIKE WENDLANDT CAMPGROUND REFUND JUNE 7/8, SITES 2, 9, 10, P1 230.00 06/11/2019 206066 MILLNER HERITAGE VINEYARD & WINERY MAY COST OF GOODS - LIQUOR STORE 901.80 06/11/2019 206067 MINI BIFF ECFE BLDG & POLICE SHOOTING RANGE 157.59 06/11/2019 206068 MINNEAPOLIS, CITY OF APRIL 2019 APS TRANSACTION FEES 35.10 06/11/2019 206069 MINNESOTA DEPT OF MOTOR VEHICLE 2019 TABS FOR POLICE EQUINOXS (2) 22.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/28/19 - 6/11/19 Check Date Check Vendor Name Description Amount 06/11/2019 206070 MINNESOTA PETROLEUM MARKETERS ASSOC BIODIESEL LABELS - HATS 6.00 06/11/2019 206071 MINNESOTA PETROLEUM SERVICE TANK SERVICE/CERTIFICATION - HATS & AIRPORT 546.00 06/11/2019 206072 MINNESOTA VALLEY TESTING LAB SAMPLE TESTING - WWTP 1,018.80 06/11/2019 206073 NARTEC INC. METH TEST AMPULES - POLICE 277.49 06/11/2019 206074 NATIONAL RESEARCH CENTER INC. NAT'L CITIZEN SURVEY BASIC SERVICE - ADMIN 910.00 06/11/2019 206075 NICOLE EISCHENS CAMPGROUND REFUND JUNE 14-15, SITE #9 60.00 06/11/2019 206076 NORTHERN BUSINESS PRODUCTS PAPER TOWELS, LINERS, PLATES, INKCART- LIQUOR 293.45 06/11/2019 206077 O'RElLLY AUTO PARTS SUPPLIES FOR SCULPTURE STROLL 261.35 06/11/2019 206078 PAKOR INC DNP MEDIA FOR PRINTER - DMV 179.65 06/11/2019 206079 PAULSON, JOHN REIMB: SAFETY FOOTWEAR 118.25 06/11/2019 206080 PAUSTIS WINE COMPANY MAY COST OF GOODS - LIQUOR STORE 2,033.00 06/11/2019 206081 PELLINEN LAND SURVEYING LAND SURVEYING 450.00 06/11/2019 206082 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING MAY 19 - JUNE 1 5,408.58 06/11/2019 206083 PHILLIPS WINE & SPIRITS MAY COST OF GOODS - LIQUOR STORE 16,460.17 06/11/2019 206084 PINE PRODUCTS INC BARK FOR CREEKSIDE PRODUCTION 2,507.50 06/11/2019 206085 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL - CIVIC ARENA STORAGE 102.75 06/11/2019 206086 POEY, RICHARDS D. 2019 SCULPTURE STROLL HONORARIUM 1,000.00 06/11/2019 206087 POSTMASTER POSTAGE FOR UTILITY BILLS 1,400.00 06/11/2019 206088 PRECISION CONCRETE CUTTING CONTRACT: 121 REPAIRS; 458.5 LINEAL FEET 8,000.00 06/11/2019 206089 PREMIER TECH CHRONOS VARIOUS BAGGER PARTS - CREEKSIDE 1,971.53 06/11/2019 206090 PREMIUM WATERS JUNE SERVICE - PARKS GARAGE 8.00 06/11/2019 206091 PRO AUTO MN INC. OIL CHANGES - 2 FIRE VEHICLES 49.61 06/11/2019 206092 QUADE ELECTRIC REPAIRS AT POLICE STATION & HATS 104.95 06/11/2019 206093 QUILL CORP OFFICE & CLEANING SUPPLIES - POLICE 288.88 06/11/2019 206094 R & R EXCAVATING L1P18-01: CENTURY AVE SE RECONST - PAY APP 7 18,156.68 06/11/2019 206095 RAMY TURF PRODUCTS PRO -SEEDER, SHADY WAY, STREET SIDE - CEMETERY 1,110.00 06/11/2019 206096 RANGER CHEVROLET 2019 CHEVROLET IMPALA LS- POLICE CHIEF CAR 21,310.96 06/11/2019 206097 RDO EQUIPMENT CO. JDLINK ANNUAL RENEWAL THRU 6/2/20 - CREEKSIDE 200.00 06/11/2019 206098 RECREONICS CHEMICALS FOR WATERPARK 293.77 06/11/2019 206099 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO CUB FOODS 5,795.20 06/11/2019 206100 RUNNING'SSUPPLY MAINTENANCE SUPPLIES - VARIOUSDEPTS 500.34 06/11/2019 206101 SCHMIDT, BEN REIMB: MILEAGE FOR FIRE II TESTING 109.04 06/11/2019 206102 SCHUETTE, DONOVAN REIMB: SAFETY FOOTWEAR 175.00 06/11/2019 206103 SHI INTERNATIONAL CORP MICROSOFT ANNUAL MAINTENANCE 29,878.00 06/11/2019 206104 SHORT-ELLIOT-HENDRICKSON, INC WATER & SEWER RATE STUDY; TWO OTHER STUDIES 7,243.27 06/11/2019 206105 SIGMA CONTROLS, INC. EQUIPMENT PARTS FOR WTP 1,172.14 06/11/2019 206106 SIMONSON LUMBER CO ARCHERY RANGE: LUMBER, SUPPLIES - PARKS DEPT 1,162.46 06/11/2019 206107 SIRCHIE ACQUISITION COMPANY, LLC FENTANYL REAGENT- POLICE 49.60 06/11/2019 206108 SMALL LOT MN LLC MAY COST OF GOODS - LIQUOR STORE 1,236.60 06/11/2019 206109 SOUTHERN WINE & SPIRITS OF MN MAY COST OF GOODS - LIQUOR STORE 16,698.92 06/11/2019 206110 SPRING LAKE ENGINEERING SERVICES FOR SCADA ON LIFT STATION & BLDG 80 7,063.50 06/11/2019 206111 SRF CONSULTING GROUP SOUTH GRADE ROAD FINAL DESIGN: SERVICES 20,455.96 06/11/2019 206112 STANDARD PRINTING-N-MAILING MONTHLY UTILITY BILL PRINTING, CITY MAILING SVC 1,897.55 06/11/2019 206113 STAPLES ADVANTAGE CLEANING SUPPLIES - EVENT CTR; PAPER - CITY CTR 317.10 06/11/2019 206114 STAR TRIBUNE 5/31/19 - 5/29/20 SUBSCRIPTION - CITY CENTER 405.86 06/11/2019 206115 STREICH TRUCKING HAULING FOR CREEKSIDE MATERIAL 5/1- 5/31 3,432.67 06/11/2019 206116 STRUCTURAL SPECIALTIES INC 1_2P18-02: 2ND AVE SE BRIDGE - PYMT #7 7,455.84 06/11/2019 206117 SYSCO WESTERN MN CONCESSION SUPPLIES- RECREATION 515.99 06/11/2019 206118 TASC July 2019 Flex & HSA Admin Fees 1,400.70 06/11/2019 206119 TEK MECHANICAL INSTALL NEUTRALIZER & CHANGED DRAIN - WWTP 179.84 06/11/2019 206120 TESSMAN COMPANY LINE MARKERS, TURFACE - PARKS DEPT 965.92 06/11/2019 206121 THOMPSON, MITCHELL REIMB: SAFETY FOOTWEAR 175.00 06/11/2019 206122 TITAN MACHINERY ANNUAL SERVICE ON TWO CREEKSIDE LOADERS 4,155.74 06/11/2019 206123 TNL CREATIONS 12 URN STANDS FOR CEMETERY 308.00 06/11/2019 206124 TREVOR REINKE REFUND CAMPGROUND FEE 30.00 06/11/2019 206125 TRI COUNTY WATER BOTTLE WATER DELIVERY - POLICE, CREEKSIDE 257.25 06/11/2019 206126 TRIPLE G COMPANIES HRA LOAN WORK - NEWCOMB; LIBRARY BENCHES 5,800.00 06/11/2019 206127 TRUGREEN AND ACTION PEST CONTROL HERBICIDE & FERTILIZER FOR SEASON - CEMETERY 3,370.00 06/11/2019 206128 TWO-WAY COMMUNICATIONS INC REPROGRAM PAGER FOR HUTCH TONE - FIRE 25.00 06/11/2019 206129 URBAN SPRITE MEDIA CREEKSIDE RADIO ADVERTISING 750.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/28/19 - 6/11/19 Check Date Check Vendor Name Description Amount 06/11/2019 206130 US COMPOSTING COUNCIL ANNUAL DUES - COMPOST & REFUSE 1,600.00 06/11/2019 206131 USA BLUE BOOK CAL GAS & NITROGEN - WWTP 347.85 06/11/2019 206132 VANDESTEEG, JEREMIAH REIMB: SAFETY FOOTWEAR 109.99 06/11/2019 206133 VER-TECH SOLUTIONS & SERVICES JUNE DISHMACHINE RENT - SENIOR DINING 69.95 06/11/2019 206134 VERIZON CONNECT NWF, INC. FEB PRO -RATED SERVICE 2/26 - 2/28/19 10.15 06/11/2019 206135 VERIZON WIRELESS MAR 24 - APR 23, 2019 - CITY CELL PHONE SERVICE 2,965.03 06/11/2019 206136 VIKING BEER MAY COST OF GOODS - LIQUOR STORE 21,861.75 06/11/2019 206137 VIKING COCA COLA MAY COST OF GOODS - LIQUOR STORE 562.10 06/11/2019 206138 VONHANSON'S SNACKS, INC. CONCESSION SUPPLIES- RECREATION & WATERPARK 144.80 06/11/2019 206139 WACONIA TREE FARMS TREES: HARRINGTON, CHURCH, SUNSET, MERRILL 2,655.00 06/11/2019 206140 WASHINGTON COUNTY COURT ADMIN. BAIL: N. JOHNSON 200.00 06/11/2019 206141 WASTE MANAGEMENT OF WI -MN 5/1- 5/15'19 SERVICES - WWTP & PARKS DISPOSAL 1,288.25 06/11/2019 206142 WEST CENTRAL SANITATION INC. JUNE SERVICES - HUTCHINSON ENTERPRISE CENTER 259.70 06/11/2019 206143 WEST CENTRAL SHREDDING SHREDDING SERVICE FOR POLICE & CITY CENTER 50.00 06/11/2019 206144 WINE COMPANY, THE MAY COST OF GOODS - LIQUOR STORE 905.20 06/11/2019 206145 WINEBOW FINE WINE & SPIRITS MAY COST OF GOODS - LIQUOR STORE 637.00 06/11/2019 206146 WM MUELLER & SONS L4P18-04: PAVEMENT MGMT PROGRAM - PYMT #6 42,201.33 06/11/2019 206147 ZIEGLER INC CATERPILLAR REPAIR- STREETS ROLLER 475.69 06/07/2019 206148 MANUAL PAYROLL CHECK PAYROLL 5/19 - 6/1/2019 13.85 06/07/2019 206149 NCPERS PAYROLL 5/19 - 6/1/2019 336.00 06/07/2019 206150 HART PAYROLL 5/19 - 6/1/2019 585.47 06/07/2019 EFT967 EFTPS PAYROLL 5/19 - 6/1/2019 66,858.98 06/07/2019 EFT968 Child Support PAYROLL 5/19 - 6/1/2019 149.54 06/07/2019 EFT969 MN Dept of Revenue PAYROLL 5/19 - 6/1/2019 13,478.97 06/07/2019 EFT970 Provident Life and Acc Ins PAYROLL 5/19 - 6/1/2019 666.41 06/07/2019 EFT971 PERA PAYROLL 5/19 - 6/1/2019 52,027.19 06/07/2019 EFT972 TASC-Flex PAYROLL 5/19 - 6/1/2019 1,532.02 06/07/2019 EFT973 TASC-H S A PAYROLL 5/19 - 6/1/2019 13,082.19 06/07/2019 EFT974 ICMA PAYROLL 5/19 - 6/1/2019 2,360.00 06/07/2019 EFT975 VOYA PAYROLL 5/19 - 6/1/2019 530.00 06/07/2019 EFT976 MNDCP PAYROLL 5/19 - 6/1/2019 350.00 Total- Check Disbursements: $ 882,747.81 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 11th Annual Riversong Festival Department: Police LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: This is the 11th year anniversary of the Riversong Music Festival beginning Friday, July 12 through Saturday, July 13. Many of the Riversong Committee members have been involved from the very beginning, bringing experience and familiarity to the Festival. The Committee has contracted with the Hutchinson Police Department for 24-hour coverage security throughout the Festival. The Riversong Committee also has a Site and Security staff that will be at the Festival from start to finish. The Committee has rented all camping sites and all campers will be aware of the Festival whether or not they choose to attend. Festival hours are as follows: Friday -- Gates open at 5:00 pm, Music starts at 6:00 pm and the last act takes the stage at 9:30 pm. Music will be done by midnight. Saturday -- Gates open at 11:00 am, music starts at noon, last act takes the stage at 9:30 pm, music will end by midnight. All electrical needs will be completed by a licensed electrician, then inspected and approved before the event begins. The committee will again be utilizing metal fencing instead of plastic fencing. The parking lot will be marked and lighted, and Riversong volunteers will supervise the lot. The Riversong Committee is requesting approval on of the following items; 1. amplified music in the park 2. amplified music until midnight 3. sale of and consumption of alcohol within the park The Hutchinson Police has worked with and reviewed the plans for the 11th Annual Riversong Event. We look forward to working with the Riversong Committee and volunteers to ensure another successful event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 2,000.00 Funding Source: Riversong Festival FTE Impact: 6.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2019 Riversong Music Festival, Friday, July 12 & Saturday, July 13 This is the 11 th year of the Riversong Music Festival, many of the Riversong Committee members have been involved from the very begining, bringing experience and familiarity to the Festival. We have contracted with the Hutchinson Police Department for security throughout the Festival, 24 hour coverage. The Riversong Committee also has a Site and Security staff that will be at the Festival from start to finish. We have rented all camping sites and all campers will be aware of the Festival whether our not they choose to attend. Festival hours are as follows: Friday -- Gates open at 5:00 pm, Music starts at 6:00 pm and the last act takes the stage 9:30 pm music will be done by midnight. Saturday -- Gates open at 11:00 am, music starts at noon, last act takes the stage at 9:30 pm, music will be done by midnight. All eletrical needs will be completed by a licensed electrician and inspected and approved before being used. This year we have opted for metal fencing instead of the plastic fencing used in past years. The parking lot will be marked and lighted, and also supervised by Riversong volunteers. Site and Security Chair � A Patrick May Name of organization Address Name of person making application Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55141 651-201-7500 Fax 651-297-5259 TI-Y 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized Tax exempt number -- jz4 va-oovca3 city State Zip Code Yv i G ew r ,ZISDIL MN 11 Business phone Home phone 73 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer U L q I Z - 1 _-� &G ❑ Ciub L-] Charitable ❑ Religious [ Other non-profit Organization officer's name City State Zip Code da ---- tia e= r,2 -T , + MN >!i _� Organization officer's name City State Zip Code C44 n.0 ►'- c MN S -� Organization officer's name City State Zip Code A- l.L4 /YI i ' CfFrMN Organization officer's name City State Zip Code ter' JLL e- L = ) M N 56 -3 Location where permit will be used. If an outdoor area, describe. /%q,--D �: 1 L 60C=5T- Ine Pr��r_ _ -5)7C Lk'rLG r3C. E~ru 7 rjee i--r 5L-4 �Gr' � ..� �� ►� 3y — C1N "C. 61-1- +74.5 6 . CCr If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. (73C c-,z 1 d �C —T- r ti r2) C- l� 1 . ' cy ;., t L' U C.i� i a✓ 5 If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. /+4 ti -To r Ju � � >� .7 [ -p- L , Or r i r.l L fl 5 5 G c , C3� 2] i �-� I � � � /�. f S7J l-, : � � ��- Kra CIF zc c f -u �-� f:��,ti�. ��. Lc PPROVA�Z��I��, r,w , /,ti%�1.,� A �C��r APPLICATION MUST BE APPROVED BY CITY OR COUNTYBEFORE SUBMITTING O ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Cleric or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE_: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICAT ON STATE.MN.US LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 Location: 1 Building: 1 Policy Number: L1901.82 Policy Period: FROM 7/12/2019 TO 7/14/2019 12:01 AM Standard Time INSURED: AGENT: 171 RIVERSONG MUSIC FESTIVAL CITIZENS INS AGCY OF HUTCHINSON LLC PO BOX 667 102 MAIN ST S PO SOX 339 HUTCHINSON MN 55350 HUTCHTNSON MN 55350 1 THE MJUA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED ❑PERATIONS COVERAGE NEW POLICY LIQUOR LIABILITY This is an audited policy and premium adjustments are made at the end of the policy period. This replaces all previously issued policy Declarations, if any. This policy applies only to accidents, occurrences or losses which happen during the policy period shown above. This policy applies only to those coverages below for which a limit of Insurance and/or a limit of liability or premium charge is shown. Our limit for each coverage shall not be more than the amount stated for such coverage, subject to all the terms of this policy. The Described Locationis) covered by this policy are as follows! MASONIC WEST RIVER PARK Total Policy Premium COVERAGE LIMIT Deductible Amount: NONE L. Bodily Injury (Each Person) $50,000 (Each Occurrence) $100,000 Property ❑amage (Each Occurrence) $10,000 Loss of Means of Support (Each Person) $50,000 (Each Occurrence) $100,000 Pecuniary Loss (Each Person) $50,000 (Each Occurrence) $100,000 Annual Aggregate $310,000 Per Claimant NONE A copy of the current policy form is available on request Subject to the Following Forms and Endorsements (* Mandatory Forms: LLPOL, TERRORISM 2017, MJUA ACTIVI8* Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR 6/04/14 COUNTERSIGNATURE DATE OUR AUTHORIZED REPRESENTATIVE Premium $1,085 PREMIUM OUR EXECOTIVE DIRECTOR 7/12/19 7/12/19 CF-DEC (3/93) Continued On Page 2 For Location 1 Building 1 $1,085 LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 2 BURNSVILLE, MN 55337 Policy Number: L19C182 INSURED: RIVERSONG MUSIC FESTIVAL PO BOX 667 HUTCHINSON MN 55350 COVERAGE: CLASS CODE Liquor Liability Location: 1 Building: 1 Policy Period: FROM 7/12/2019 T❑ 7/14/2019 12;01 AM Standard Time AGENT: 171 CITIZENS INS AGCY OF HUTCHINSON LLC 102 MAIN ST S PO BOX 339 HUTCHINSON MN 55350 1 LIABILITY COVERAGE ITEMS RATING EXPOSURE BASIS -_—_ AMOUNT 00301 SPECIAL EVENT - SHORT TERM, LIQUOR LIQUOR RECEIPTS Additional Insured: CITY ❑F HUTCHINSON III HASSEN ST SE HUTCHINSON MN 55350 21, -7d0 The Policy or conl:ract is not ProLected by the Minnesota Life and Health Insurance Guaranty Associatior. or the Minnesota Insurance Guaranty Association. In the case of insolvency, payment of claims is not guaranteed. Only the assets of this insurer will be available to Pay your claim, Payment of claims is, However, guaranteed by the enabling legislation which allows that association to assess insurance carriers licensed to do business in Minnesota in the event that the Association is ever in a deficit situation. 7/12/19 7/12/19 CF-DEC (3/93) End Of Declaration For Location 1 Building 1 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Campbell and Otter Lakes Restoration Project Final Report Review Department: Public Works LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has been working with WSB over the last 9+ months to evaluate future improvements to our lakes and the South Fork Crow River. The project scope included: • Collection and review of existing historical data • Development of project goals and objectives w/TAP • Preparation of concept plans and cost estimates of project options A key part of this study included the development of a Technical Advisory Panel (TAP) that included local, state, and federal stakeholders that are involved with these local water bodies. The TAP worked with WSB to develop and prioritize a variety of water quality, habitat, and recreational improvements in and around the Hutchinson area. The Final Report Summary is attached for reference and identifies the many projects discussed by the TAP and provides cost estimates across the wide range of in water and upland improvements. In addition to developing a range of cost estimates for various projects, this effort also included identifying the many funding and grant sources that are available for the different types of projects. Many of the funding sources have annual grant allocations as well as different requirements for things such as cash or in -kind matches. Eligibility requirements for these programs is also complex. Understanding what programs the City is eligible for and which ones we need to partner with other LGUs like the McLeod Soil and Water Conservation District was also included in the many TAP discussions. Staff will continue to identify and work with stakeholders to advance project concepts and evaluate opportunities for improvement as the next phase of the project gets developed. Staff will be available at the meeting to answer any questions you may have. BOARD ACTION REQUESTED: No formal action is required Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: wsb May 18, 2019 Mr. Kent Exner, Director of Public Works/City Engineer Mr. John Paulson, Project/Environmental/Regulatory Manager City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Otter and Campbell Lakes Restoration Project WSB Project No. R-012914-000 Dear John and Kent: Attached to this letter is the final report for the Otter and Campbell Restoration Project. The report o includes the following: U z 1. Summary of existing and historical data of Campbell and Otter lakes. m 2. Compiles the input provided by the technical advisory panel. � 3. Establishes the project goals and objectives. 4. Implementation plan with cost estimates 0 0 co While this report entails options and discussions for Campbell and Otter Lakes. we also would like to say this is not an exhaustive list. This report is meant to be a provide an outline for the City M to approach the funding and restoration of these resources. We thank you for the opportunity to work with you and the City of Hutchinson on such an exciting LO and important project. Please call me if you have any questions at 763.287.7182. LO LO Sincerely, z 2 WSB U) J ° a- Q w z z J W Z) z W Q Q z W X 0 Todd Hubmer, PE Vice President K:\012914-000\Admin0ocs\Final Report\Cover Letter.dou CAMPBELL AND OTTER LAKES RESTORATION PROJECT E FINAL REPORT HUTCHINSON, MN May 18, 2019 Prepared for: City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 WSB PROJECT NO. R-012914-000 TABLE OF CONTENTS EXECUTIVE SUMMARY...................................................................... 1. BACKGROUND AND HISTORY ................................................... 1.1 COLLECTION AND REVIEW OF HISTORICAL DATA........ 2. ESTABLISHMENT OF A TECHNICAL ADVISORY PANEL (TAP) 3. PRELIMINARY PLAN & NEXT STEPS ......................................... APPENDICES APPENDIX A: EXISTING AND HISTORICAL DATA APPENDIX B: TAP PRESENTATIONS & MEETING MINUTES APPENDIX C: PRELIMINARY CONCEPT PLANS 2 4 4 5 6 Table of Contents •= EXECUTIVE SUMMARY Thank you for the opportunity to work with the City of Hutchinson on the Campbell and Otter Lakes Restoration Project. WSB has completed the Scope of Work as set forth in the Professional Services Agreement dated September 21, 2018, which included: • Collection and Review of Existing and Historical Data for Campbell and Otter Lakes, • Development of Project Goals and Objectives, and • Preparation of Concept Plans and Cost Estimates. The City of Hutchinson has identified Campbell and Otter Lakes as important resources to local and regional residents. The Lakes have been adversely affected by sedimentation and land uses adjacent to and upstream of the Lake in the Crow River Watershed. This study was undertaken to review the status of the lakes and identify restoration efforts that could be undertaken to restore, enhance, and protect the Lakes. Table 1: Summary of Projects provides a summary of identified improvements and more detail can be found within the body of the report. Executive Summary •= A summary of potential lake improvement projects can be found in Table 1: Summary of Projects. Table 1 highlights the potential projects, average cost, funding sources, priority level, and lead agency for each identified project. There are various financing and grant opportunities at the state and federal levels that can assist with funding of priority projects. Several of the funding opportunities are provided for consideration within this report in Table 3: High Priority Grant Applications and Table 4: Low Priority Grant Applications. TABLE 1: SUMMARY OF PROJECTS Priority Name Subtotal Description of Tasks Collect Otter and TSS and TP inflow and outflow are currently unknown and would increase funding options. Campbell Lakes $g0,000 TSS and TP data would be used to create TMDL, which can offer specific findings used Water Quality and as a basis for projects. Sediment Data Crow River and Stabilize stream slope with boulders, root wad, toe wood, buffers, rock riffles, rock vane, Tributary Stream $2,400,000 and bank shaping along streams and rivers flowing into Campbell and Otter Lakes. Restoration Lakeshore $900,000 Add buffers, toe wood, root wad, fish sticks, and woody habitat to shoreline along lakes to Restoration reduce inflow of TP and TSS. Wetland Restoration Add habitat to retain and treat stormwater runoff and to reduce the soil loss from nearby 4 in Upstream $900,000 properties and farm land in the watershed. Watershed Create or modify wetland structures to improve habitat and hold water on the land close to its source. 5 Crow River Forebay $1,500,000 Improve north Crow River inlet to Campbell Lake by installing a deep forebay to collect BMP Installation sediment and provide access for future maintenance. Habitat Removal of sediment and construction of habitat within Campbell and Otter Lakes can Improvements $15,340,000 reduce the rough fish population, increase fish diversity and population, increase water quality, increase aquatic vegetation and improve aquatic vegetation community. Increase water access to Campbell and Otter Lakes with kayak and canoe launches, Recreational $2,400,000 fishing piers, and overlooks. Activities Increase culvert size between Campbell and Otter Lakes to allow for a recreational connection. Control rough fish with electrofishing catch per unit effort model. This will improve water 8 Rough Fish Control $980,000 quality, increase the depth of the lake by 10' and the depth of main basin by 20' to keep (AIS) slopes gradual for carp removal (seine netting). Install fish barrier. Encourage native fish population reproduction through habitat improvements. PRELIMINARY $24,420,000 COST Executive Summary •= 1. BACKGROUND AND HISTORY Campbell Lake and Otter Lake are two major water bodies located in the City of Hutchinson, Minnesota. The Lakes are a total 650 acres in size and provide a crucial connection to the Crow River for wildlife and habitat areas. The lakes also offer a wide variety of recreational uses for Hutchinson residents and visitors. The Lakes originate from a dam/spillway constructed at the east end of Otter Lake along South Fork Crow Wing during the late 19th century. In 2008, the dam was replaced with rock arch rapids that allow migration of fish species through the Lakes and Crow River. Decades of sedimentation, shallow water zones, poor water quality, nutrient enrichment, and excess vegetation growth caused significant damage to the lakes and loss of habitat for wildlife. The South Fork Crow Wing River is considered an impaired waterway due to high levels of Total Suspended Solids (TSS), which impact the Lakes and result in poor eutrophic water quality. The City of Hutchinson retained WSB to develop a plan to restore the water quality and habitat of the Lakes. To do this, WSB collected existing data and reviewed historical data for the Lakes, established a technical advisory panel (TAP) that set the objectives and outcomes of the project, then prepared a preliminary concept plan that included cost estimations associated with each potential lake improvement. This document outlines the goals of the project and the work completed by WSB. The City will determine which projects to pursue to improve the quality of the Lakes 1.1 COLLECTION AND REVIEW OF HISTORICAL DATA WSB collected and reviewed several planning documents that contained existing information for the lakes and subwatershed area (Appendix A). The following publications were used as a basis for this project and may be useful in the future: 1. MNPCA, South Fork Crow River Watershed Total Maximum Daily Load Report 2. MNPCA, South Fork Crow River Watershed Monitoring and Assessment Report 3. CROW, CWLLA, MNPCA, Wenck, Draft South Fork Crow River Watershed Restoration and Protection Strategy Report 4. MNPCA, South Fork Crow River Watershed Stressor Identification Report 5. BARR Engineering, Hutchinson Lakes/WaterBasin Improvement Study 6. NAWCP, North American Waterbird Conservation Plan 7. MNDNR, Feeding Habitat Selection by Great Blue Herons and Great Egrets Nesting in East Central Minnesota 8. MNDNR, Fisheries Lake Surveys (1975, 1987, 2005, and 2012) Section 1 — Background and History = 2. ESTABLISHMENT OF A TECHNICAL ADVISORY PANEL (TAP) The City established a TAP that included multiple agencies to assist in the preliminary planning of the Campbell and Otter Lakes Restoration Project. WSB and the City identified key stakeholders in the project and invited them to participate in TAP meetings. The City thanks the following members of the TAP that provided meaningful insight, assisted in identifying issues, and provided recommendations to resolve the issues and negative impacts on and around Otter and Campbell Lakes: Bill Arndt, Hutchinson Citizen Coleton Draeger, McLeod SWCD John Paulson, City of Hutchinson Kent Exner, City of Hutchinson Garry Bennet, City of Hutchinson Matt Jaunich, City of Hutchinson Steve Cook, City of Hutchinson Scott Mackenthun, City of Hutchinson Katundra Shears, USDA Nate Campbell, US Army Corps of Engineers Nicole Erickson, CROW Ryan Freitag, McLeod SWCD Todd Hubmer, WSB Tony Havranek, WSB Luke Lunde, WSB Roxy Franta, WSB Laura Cummings, WSB During each TAP meeting, presentations were given that identified problems of the lakes and drainage areas, identified potential projects, and reviewed funding options (Appendix B). TAP members shared their professional expertise with the City staff and determined solutions for the problems presented. An additional communication platform called MyLink was established for TAP members to extend the discussion and collaborate on the project outside of scheduled TAP meetings. The first TAP meeting took place on November 7, 2018 and focused on the history of the area and current concerns associated with the Lakes. Previous projects, existing site data, and existing watershed data were reviewed. TAP members shared their main concerns and the concerns identified by residents. The second TAP meeting convened on December 5, 2018. TAP members reviewed terrestrial, littoral, stream, and in -lake strategies that contributed to the project goals. TAP members provided additional project ideas to the City, and at the end of the meeting, TAP members ranked the projects by level of priority. The TAP identified four priorities for this project: 1. Improve water quality through sediment removal, vegetative restoration, stream bank restoration, increased water depth, and fish habitat improvement, 2. Restore the Lakes by restoring the fish and wildlife habitat within the lakes and drainage area, 3. Engage the public with learning opportunities and citizens science, and 4. Increase public access and recreation with additional fishing, kayaking, and canoeing access. WSB met with the Hutchinson City Council during a council work session on January 22, 2019, to summarize the preliminary concept plans and to discuss what the city should prioritize. The third TAP meeting took place on February 6, 2019. A more detailed analysis of the potential projects was given so that TAP members could discuss the benefits of each project and help the City determine which projects would best accomplish the four priorities set forth by TAP. A fourth and final TAP meeting convened on March 12, 2019 to summarize the work completed and recommend which projects the City should pursue. Section 2 — Establishment of a TAP M 3. PRELIMINARY PLAN & NEXT STEPS The City organized the projects identified by the TAP for efficient implementation. Table 1: Summary of Projects highlights the potential projects, average cost, funding sources, priority level, and lead agency for each identified project. The listed priority level is meant to be a guide for the order in which the improvements can be implemented. It is not provided to establish any level of importance of one improvement over another towards the success of the restoration efforts. The table is meant to serve as a guide for the City and should not be considered an exhaustive list of funding sources. Table 2: Detailed Project Summary shows a more specific cost breakdown of the tasks required to complete each project. Table 3: High Priority Grant Applications and Table 4: Low Priority Grant Applications list more specific grant application terms and conditions. Other funding sources may be available that are not listed on these tables. To better identify and explain each of the potential projects, each project has a dedicated concept plan highlighted in Figures 1-8 (Appendix C). The City will select their preferred projects and solicit funding for these projects based on the TAP recommendation and the information developed in this study. Depending on the selected improvements, a completed Environmental Assessment Worksheet will likely be necessary for the restoration work related to the Lakes. It is our recommendation that the City consider undertaking the environmental review documents once the City has determined the proposed restoration activities. This will allow the City to identify any remaining regulatory hurdles during the concept planning phase and allow for formal agency feedback on the project before it is submitted for individual permits. Section 3 — Preliminary Plan and Next Steps = Table 2: Detailed Project Summary is meant to serve as a guide for the City and should not be considered an exhaustive list. TABLE 2: DETAILED PROJECT SUMMARY Priority Task Tasks Description of Tasks # # Cost A TP/TSS Loading $20,000 Rate at Inlets TP/TSS Loading $20,000 Rate at Outlets RateTMD TSS and TP inflow and outflow are currently unknown and would increase funding options. TSS C Loading Loading $30,000 1 Collect Water Quality and TP data would be used to create TMDL, which and Sediment Data Rates - TP/TS can offer specific findings used as a basis for from Major City projects Inlets TP/TSS Data $10,000 Analysis $80,000 Crow River $400,000 Restoration - East Crow River $400,000 Restoration - Stabilize stream slope with boulders, root wad, toe Crow River and West wood, buffers, rock riffles, rock vane, and bank Tributary Stream shaping along streams and rivers flowing into C Judicial Ditch $700,000 Restoration No. 1 Campbell and Otter Lakes Restoration Otter Creek $900,000 Restoration $2,400,000 Campbell Lake $320,000 Restoration - East Campbell Lake $320,000 Restoration - West Add buffers, toe wood, root wad, fish sticks, and Otter Lake $125,000 Lakeshore Restoration - woody habitat to shoreline along lakes to reduce Restoration East inflow of TP and TSS. Otter Lake $125,000 Restoration - West Fernold Lake Restoration $900, 000 Detailed Project Summary M TABLE 2: DETAILED PROJECT SUMMARY (CONT.) Priority mame Task # Tasks Task Cost Subtotal Description of Tasks A City owned $45,000 Add habitat to retain and treat stormwater runoff property and to reduce the soil loss from nearby (approx. 25 properties and farm land in the watershed. 4 Wetland Restoration in Upstream acres) Create or modify wetland structures to improve habitat and hold water on the land close to its B Privately $855,000 Watershed owned property source. (approx. 527 acres) $900, 000 A Remove $1,275,000 Improve north Crow River inlet to Campbell Sediment Lake by installing a deep forebay to collect B Install $150,000 sediment and provide access for future ' Crow River Forebay BMP Installation Forebay maintenance. c; Add Access $75,000 $1,500,000 A Remove $10,000,000 Removal of sediment and construction of habitat Sediment within Campbell and Otter Lakes can reduce the B Habitat $5,340,000 Habitat rough fish population, increase fish diversity and Improvements Restoration population, increase water quality, increase aquatic vegetation and improve aquatic $15,340,000 vegetation community. A Canoe $250,000 Increase water access to Campbell and Otter Launch Lakes with kayak and canoe launches, fishing piers, and overlooks. B Kayak $250,000 Launch Increase culvert size between Campbell and Recreational Otter Lakes to allow for a recreational C Boat Launch $300,000 Activities connection. D Fishing Piers $450,000 E Overlooks $500,000 F Box Culvert $650,000 Replacement $2,400,000 A Carp $80,000 Control rough fish with electrofishing catch per Harvesting unit effort model. This will improve water quality, B Carp Tracking $100,000 Rough Fish Control (AIS) increase the depth of the lake by 10' and the depth of main basin by 20' to keep slopes gradual for carp removal (seine netting). Install C Rough Fish $800,000 Barrier fish barrier. Encourage native fish population $980,000 reproduction through habitat improvements. PRELIMINARY COST $24,420,000 Detailed Project Summary Table 3: High Priority Grant Applications and Table 4: Low Priority Grant Applications show potential sources of funding for the Campbell and Otter Lakes Restoration Project as well as more specific details on how to apply for each grant. The grants have been prioritized based on discussions with the City Council and TAP members. The table is meant to serve as a guide for the City and should not be considered an exhaustive list of funding sources. TABLE 3: HIGH PRIORITY GRANT APPLICATIONS Priority Grant Entity & Contact Application Eligibility Amount Match Due Date Available Must protect/enhance/restore Lessard -Sams Clean Water Land & prairies, wetlands, forest or Minimum of Outdoor Legacy Act Mark Johnson habitat for fish/game/wildlife $400,000 Heritage Executive Director, LSOHC May 31, 2019 must be Council mark.johnson@lsohc.leg.mn Funds may not be used for y requested LS( OHCI 651-296-6397 general organization support or overhead Applicants must be available to make formal presentation to LCCMR if selected Legislative- Draft Proposal Citizen Environment and Natural Due: March Proposal must meet aim to No minimum Commission Resources Trust Fund 2020 protect/conserve/enhance on Minnesota Iccmr@lccmr.leg.mn Minnesota air, water, land, fish, re maximum requirements - Resources 651-296-2406 Proposal Due: wildlife, and other natural LC( CMR) April/May 2020 resources (especially those that may be substantially impaired or destroyed in any area of the state Grants must restore/protect/en hance prairies, wetlands, forests, or A 10% match habitat for fish/game/wildlife in of non -state MN funds is Conservation BWSR Restoration projects will only $51000 - $400,000. required for all grants Partners Robb Collett be funded on lands that are Total project (may be cash Legacy Grant DNR Area Hydrologist August 1, 2019 permanently protected by a costs may or in -kind C( PLG) robb.collett@state.mn.us 320-234-2560 conservation easement, in not exceed resources and public ownership, or in public $575,000. must be waters identified at Land acquired in fee title must time of application) be open to the public for hunting and fishing during all open seasons Clean Water Council Clean Water Celine Lyman Maximum Fund CW Fund Coordinator July 1, 2019 - amount of $1 25% celine.lyman@state.mn.us million 651-757-2541 Low Priority Grant Applications TABLE 4: LOW PRIORITY GRANT APPLICATIONS -�• Entity & Contact Application Amount NA-4-6- Due Date Available MPCA MPCA anticipates 5 Section 319 Cindy Penny March 2020 about $2.5 40% - Cynthia.penny@state.mn.us million will be 651-757-2099 available in the FFY2019 Based on easement Previously WRP. Agricultural USDA time; Application numbers Conservation Jacob Stich April 12, $15 million Usually will pay have been low so if 6 Easement jacob.stich@mn.usda.gov 2019 across US between 50-75% of anyone is interested Program 320-864-5974 restoration cost and there is potential 100% of easement funding past the due date. Studies are accomplished at full Non-federal sponsor federal expense up to pays 35% of total Studies are $100,000; remaining project costs; The USACE accomplished study costs are maximum federal 7 Section 206 - Nate Camp Campbell Continuous at full cost shared 50/50; expenditure per USACE Senior Program Manager nathan.j.campbell@usace.army.mil signup federal design and project is $10 651-290-5544 expense up implementation costs million, which to $100,000 are cost includes both shared 65 percent planning and federal, 35 percent construction costs. localsponsor. Eligible projects Point Source MN Public Facilities Authority 80% grants must be ranked on the MPCA's 2019 8 Implementation Scott Lucas scott.lucas@state.mn.us July 2019 up to a maximum of 80% Project Priority List Grants 218-316-3874 $7 million (PPL) - deadline has passed (March 1, 2019 Low Priority Grant Applications HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Second Reading and Adoption of Ordinance Exemption No. 19-801 Department: PW/Eng LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Unfinished Business Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As reviewed at the May 28th City Council meeting, City staff recently received a request from the general contractor for the City's 5th Avenue Reconstruction project (Letting No. 1/Project No. 19-01) to revise our City noise ordinance requirements, Saturday 9:00 AM start time revised to 7:00 similar to weekdays, for all weekends this summer/fall. Please note that this project is scheduled to be completed by September 27, 2019. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction completion dates are achieved by the contractor. BOARD ACTION REQUESTED: Approval of City Ordinance No. 19-801 Second Reading and Adoption Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 19-801 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE 51h AVENUE SOUTH RECONSTRUCTION PROJECT (L2/P18-02) Findings of the City Council: That the 5th Avenue South Reconstruction Project (L1/P19-01) is scheduled to be completed on or before September 27, 2019. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the 5 th Avenue South project (L1/P19-01) from now through September 27, 2019, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays until the date noted above. Adopted by the City Council this 1 lth day of June 2019. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Custom Questions for the 2019 National Citizen Survey Department: Administration LICENSE SECTION Meeting Date: 6/11/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As was previously communicated to you back in May, we are in the process of conducting the 2019 "National Citizen Survey". The last part we have to do before the survey will be distributed is select our 3 custom questions to be included within the survey. Hopefully you have had some time to consider the type of custom questions you would like to have included. To assist you I have included a couple of examples to choose from. Some examples are our own and others we received from NCS in regards to affordable housing and childcare. Staff is asking the council to select three custom questions to be included in the 2019 Citizens Survey. BOARD ACTION REQUESTED: Approve/Deny Custom Questions to be included in the 2019 National Citizens Survey Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Sample Questions I. How would you rate the importance of creating more affordable housing in our community? O Essential O Very important 0 Somewhat important D Not at all important 0 Don't know 2. How strongly would you support or oppose each of the following options to increase the availability of affordable- housing? S[rnngly Soniewhnt SninewhN Strolwg Don l .ww2n &AWI ZgMLe aay know Increases in building height.................................................................... 1 2 3 4 5 Increases in building density ..................................... ......... 1 2 3 4 5 Reduce parking in new developments..................................................... 1 2 3 4 5 Reduce Open space requirements in new developments ......................... 1 `? 3 4 5 Promote micro -housing units (300 square feet or less) ............................ 1 2 3 4 5 Government subsidies .through increased property taxes ....................... 1 2 3 4 5 3. How much of a priority, if at all, should increasing affordable housing options be to the City? 0 High priority 0 Moderate priority 0 Low priority 0 Not a priority 0 Don't know 4. Please indicate your level of support or opposition to an increase in real property taxes over the next 2.4 years to construct affbrdable housing? 0 Strongly support 0 Somewhat support 0 Somewhat oppose 0 Strongly oppose 0 Don't know S. To what extent do you agree or disagree that the City of Hutchinson should pursue new development focusing on affordable housing? 0 Strongly agree 0 Somewhat agree 0 Somewhat disagree 0 Strongly disagree 0 Don't know G. Please indicate how important, if at all, it is for the City to do each of the following. Very Sornewhat .,but at all Ezrn6iai i0lbortani imtortant imewun1 Preserve existing housing that is affordable (i.e. households are not paying more than 30% of their income on rent or a mortgage} ........ .................. 1 2 3 4 Support the creation of new housing that is affordable to all income levels (i.e. household pays no more than 30%of income for rent or a mortgage) .................... 1 2 3 4 7. How easy or difficult is it for your household to find each of the following? veg San?eullwl &wu7uha( Veiny Ann t elLf eAjjcygtatjkwwlNA Affordable childcare ............................. 1 2 3 4 5 High -quality childcare .................:..... .. • . • ........................... 1 2 3 4 5 S. How important, if at all, is it for the City government to find ways to increase available child care spaces? 0 Essential 0 Very important 0 Somewhat important 0 Not at all important 0 Don't know Page I of 2 SAMPLE QUESTIONS TO ASK - 2019 Question #1: The City currently spends about $4 million a year in fixing, repairing and upgrading its street and related infrastructure system. Consistently, City Officials are being told they are not spending enough to address the needs of the City's street and related infrastructure. In an effort to address this, the City Council is considering adding another $1 million per year to the City's Capital Improvement Plan (CIP) to go towards city street and related infrastructure repairs and upgrades. Considering this type of investment, would you support a $1 million tax increase that went directly to fixing, repairing and upgrading city streets and its related infrastructure if paying for it required an annual tax increase of about $125 on a home valued at $160,000? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #2: The City's '/2 cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a year from this tax. The money collected is used to help pay debt requirements for the water and wastewater plants. The City Council is considering extending this sales tax for an additional 15 years. The revenue collected from the extended sales tax would be used to make improvements and upgrades at several recreational facilities (Rec Center, Burich Arena, etc.). How supportive would you be of extending this tax to make improvements or upgrades to city -owned recreational facilities? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #3: The City's corporate limits include several areas/properties that are immediately adjacent to or near waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents, policymakers and stakeholders have placed a high value on maintaining, protecting and improving these waterbodies and their shorelines. A recent study showed that improvements to these water bodies total more than $24 million. In the future, how supportive would you be in seeing the City provide tax dollar support and seek state grant/bonding monies to improve the aesthetic, functionality and recreational aspects of our community's waterbodies? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #4: As a general rule, your housing costs should not exceed 30% of your monthly income. When you take into account your monthly income, what percentage goes to your housing costs (include rent, mortgage, property insurance, association fees, etc.)? • Less than 15% • 15% to 25% • 26% to 35% • More than 35% Question #5: Question on Daycare? (The survey already asks a question regarding the availability of affordable quality child care). Any suggestions? SAMPLE QUESTIONS TO ASK - 2019 Question #1: The City's'/x cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a year from this tax. The money collected is used to help pay debt requirements for the water and wastewater plants. The City Council is considering extending this sales tax for an additional 15 years. The revenue collected from the extended sales tax would be used to make improvements and upgrades at several recreational facilities (Rec Center, Burtch Arena, etc.). How supportive would you be of extending this tax to make improvements or upgrades to city -owned recreational facilities? ■ Strongly support • Somewhat support • Somewhat oppose ■ Strongly oppose 0 Question MA: The City's %x cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a year from this tax. The money collected is used to help pay debt requirements for the water and wastewater plants. As the City Council looks forward at plans to make improvements and upgrades at several recreational facilities (Rec Center, Burich Arena, athletic fields, etc.), renewing the''/z cent local sales tax is one possible funding option. This would require the approval of local voters, as well as the state legislature. As before, the tax would sunset after the projects are complete. How supportive would you be of renewing the sales tax after it sunsets in 2026 to make improvements and upgrades to city -owned recreational facilities? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #2: The City currently spends about $4 million a year in fixing, repairing and upgrading its street and related infrastructure system. Consistently, City Officials are being told they are not spending enough to address the needs of the City's street and related infrastructure. In an effort to address this, the City Council is considering adding another $1 million per year to the City's Capital Improvement Plan (CIP) to go towards city street and related infrastructure repairs and upgrades. Considering this type of investment, would you support a $1 million tax increase that went directly to fixing, repairing and upgrading city streets and its related infrastructure if paying for it required an annual tax increase of about $125 on a home valued at $160,000? • Strongly support • Somewhat support ■ Somewhat oppose • Strongly oppose 0 Question #2A: The City currently spends about $4 million per year fixing, repairing and upgrading its street and related infrastructure system. This includes nearly $2 million dollars that are included in the tax levy that is part of your property tax bill. However, respondents of previous surveys have consistently rated our street repairs lower than average when compared to respondents seen in similar surveys conducted in other cities nationally. To do more street repair, and still maintain the current levels of service and programs already provided by the City, would require additional tax revenue. Would you support a tax increase that was dedicated to fixing, repairing and upgrading city streets and its related infrastructure? Q�� k- � ) �-, �-J ( I I ) Yes No Question #3: If you indicated "Yes" in the question above, what level of tax increase dedicated to street repairs would you support? • $1 million tax increase (about $125 on a home valued at $160,000) • $500,000 tax increase (about $63 on a home valued at $160,000) • $250,000 tax increase (about $32 on a home valued at $160,000) ■ None of the above Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents, policymakers and stakeholders have placed a high value on maintaining, protecting and improving these waterbodies and their shorelines. A recent study showed that improvements to these water bodies total more than $24 million. In the future, how supportive would you be in seeing the City provide tax dollar support and seek state grantlbonding monies to improve the aesthetic, functionality and recreational aspects of our community's waterbodies? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #5: As a general rule, your housing costs should not exceed 30% of your monthly income. When you take into account your monthly income, what percentage goes to your housing costs (include rent, mortgage, property insurance, association fees, etc.)? • Less than 15% • 15% to 25% ■ 26% to 35% More than 35% Question #6: Question on Daycare? (The survey already asks a question regarding the availability of affordable quality child care). Any suggestions? HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Consideration of MnDOT Traffic Control Signal Agreement - TH15 & SGR Department: PW/Eng LICENSE SECTION Meeting Date: 6/11/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As described within the attached letter and associated agreement document (includes an authorization resolution), MnDOT has agreed to fund approximately 50% of the new traffic signal installation at the intersection of Trunk Highway 15 and South Grade Road ($141,000 - Local Partnership Project grant). Also, the City will participate in cost -sharing relative to the installation of the new signal control cabinet in the amount of $26,629.79. This grant and expenditure will be accounted for within the ultimate 2019 City Construction Fund. City staff believes that this is a reasonable arrangement and feels that the proposed traffic signal improvements will be very beneficial to the traveling public from traffic flow and safety standpoints. BOARD ACTION REQUESTED: Approval of Agreement and Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: T 0 ' r May 29, 2019 Kent Exner City Engineer City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 RE: Proposed Coop. Const. Agreement No.1033863 City of Hutchinson S.P. 4304-97 (T.H. 15=.151) S.A.P. 133-130-002 State Funds State cost for signal system construction. Dear Mr. Exner: District 8 2505 Transportation Road Willmar, MN 56201 320-231-5195 Transmitted herewith in duplicate is a proposed agreement with the City of Hutchinson. This agreement provides for payment to the City of the State's share of the cost of the signal system construction performed on T.H. 15 within the corporate City limits. Kindly present this agreement to the City Council for their approval and execution, which includes original signatures of the City Council authorized City officers, on the two copies of the agreement. Also required are two original copies of a resolution passed by the City Council authorizing its officers to sign the agreement in its behalf. A suggested form of such resolution is enclosed. Please return the two original signed copies of the agreement and resolution, once they have been executed by the City. A copy will be returned to the City when fully executed. Sincerely, ;it Ronald Mortensen Cooperative Agreement Engineer Enc. Proposed Agreement (2) Resolution (2) c: Coo pA reements.DOT state.mn.us File State Project Number (S.P.): Trunk Highway Number (T.H.): State Aid Project Number (S.A.P.): City Project Number: Signal System "A" ID: MnDOT Contract No.: 1033863 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF HUTCHINSON TRAFFIC CONTROL SIGNAL AGREEMENT 4304-97 15=151 133-130-002 19-02 1735145 Estimated Amount Receivable 26 629.79 Original Encumbered Amount State Funds (F.Y. 2020) 141000.00 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Hutchinson acting through its City Council ("City"). Recitals I. The City will remove the existing traffic control signal and install new traffic control signal with signal pole mounted luminaires and signing ("Signal System"), on Trunk Highway No.15 at South Grade Road in the City of Hutchinson, McLeod County, Minnesota, according to City -prepared plans, specifications, and special provisions designated by the City as City Project No. 19-02, by the State as State Aid Project No. 133-130-002, and as State Project No. 4304-97 (T.H. 15=151) ("Project"); and 2. The City will install Accessible Pedestrian Signals ("APS") as part of the new Signal System; and 3. The State will furnish a type "R" cabinet ("State Furnished Materials"), according to the Project Plans, to operate the Signal System covered under this Agreement; and 4. The State wishes to participate in the costs of the Signal System, APS construction, and associated construction engineering; and 5. The State can only pay the City for the State participation construction after funds have been encumbered, which encumbrance must be preceded by the appropriation of such funds by the Minnesota Legislature; and 6. This construction is currently part of the State's 2020 fiscal year road construction program, and the State will seek the appropriation of funds, and encumber the funds, if available; and 7. The State requests and the City agrees to receive payment from the City for the costs to construct the State Furnished Materials in fiscal year 2019. The State will seek the appropriation of funds, and encumber the funds, if available, to reimburse the City for the State's share of State Furnished Materials in the 2020 fiscal year, and 8. The City and the State will participate in the operation and maintenance of the new Signal System and APS; and 9. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining, and improving the trunk highway system. -1- MnDOT Contract No.: 1033863 Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits I.I. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 11. Liability; Worker Compensation Claims; Insurance; 13. State Audits; 14. Government Data Practices; 15. Governing Law; Jurisdiction; Venue; and 17. Force Majeure. The terms and conditions set forth in Article 5. Signal System Operation and Maintenance will survive the expiration of this Agreement, but may be terminated by another Agreement between the parties. 1.4. Plans, Specifications, and Special Provisions. State -approved City plans, specifications, and special provisions designated by the City as City Project No. 19-02, by the State as State Aid Project No. 133-130-002, and as State Project No. 4304-97 (T.H. 15=151) are on file in the office of the City's Engineer and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibits. Preliminary Schedule "I" is attached and incorporated into this Agreement. 2. Right -of -Way Use 2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to occupy Trunk Highway Right -of -Way as necessary to perform the work described in the Project Plans. This right is limited to the purpose of constructing the project, and administering such construction, and may be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project) with the State, failing to provide adequate traffic control or other safety measures, failing to perform the construction properly and in a timely manner, and failing to observe applicable environmental laws or terms of applicable permits. The State will have no liability to the City (or its contractors or consultants) for revoking this right of occupancy. 2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned representative retains the right to enter and inspect the Trunk Highway Right -of -Way (including the construction being performed on such right-of-way) at any time and without notice to the City or its contractor. If the State determines (in its sole discretion) that the construction is not being performed in a proper or timely manner, or that environmental laws (or the terms of permits) are not being complied with, or that traffic control or other necessary safety measures are not being properly implemented, then the State may direct the City (and its contractor) to take such remedial measures as the State deems necessary. The State may require the City (and its contractors and consultants) to suspend their operations until suitable remedial action plans are approved and implemented. The State will have no liability to the City (or its contractors or consultants) for exercising its rights under this provision. 2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the State's Right -of -Way, they must comply with the approved traffic control plan, and with applicable provisions of the Work Zone Field Handbook (http;//www.dot.state.mn.usltrafficengjworkzonejindex.html). All City, contractor, and consultant personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats. -2- MnDOT Contract No.: 1033863 2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right -of -Way, including any improvements made to such right-of-way under this Agreement, unless otherwise noted. The warranties and guarantees made by the City's contractor with respect to such improvements (if any) will flow to the State. The City will assist the State, as necessary, to enforce such warranties and guarantees, and to obtain recovery from the City's consultants, and contractor (including its sureties) for non-performance of contract work, for design errors and omissions, and for defects in materials and workmanship. Upon request of the State, the City will undertake such actions as are reasonably necessary to transfer or assign contract rights to the State and to permit subrogation by the State with respect to claims against the City's consultants and contractors. 3. Contract Award and Construction 3.1. Bids and Award. The City will receive bids and award a construction contract to the lowest responsible bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project Plans. The contract construction will be performed according to the Project Plans. 3.2. Bid Documents Furnished fly the City. The City will, within 7 days of opening bids for the construction contract, submit to the State's District Engineer a copy of the low bid and an abstract of all bids together with the City's request for concurrence by the State in the award of the construction contract. The City will not award the construction contract until the State advises the City in writing of its concurrence. 3.3. Rejection of Bids. The City may reject and the State may require the City to reject any or all bids for the construction contract. The party rejecting or requiring the rejection of bids must provide the other party written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon the other party's written approval of such request, the City will repeat the bidding process in a reasonable period of time, without cost or expense to the State. 3.4. Direction, Supervision; and inspection of Construction. A. The contract construction will be under the direction of the City and under the supervision of a registered professional engineer; however, the State participation construction covered under this Agreement will be open to inspection by the State District Engineer's authorized representatives. The City will give the District Engineer at Willmar five days notice of its intention to start the contract construction. B. Responsibility for the control of materials for the contract construction will be on the City and its contractor and will be carried out according to Specifications No. 1601 through and including No. 1609 in the State's current "Standard Specifications for Construction". 3.5. Completion of Construction. The City will cause the contract construction to be started and completed according to the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State District Engineer's authorized representative, for unavoidable delays encountered in the performance of the contract construction. 3.6. Plan Changes. All changes in the Project Plans and all addenda and change orders entered into by the City and its contractor for contract construction must be approved in writing by the State District Engineer's authorized representative. 3.7. Compliance with Laws, Ordinances, and Regulations. The City will comply and cause its contractor to comply with all Federal, State, and Local laws, and all applicable ordinances and regulations. With respect -3- MnDOT Contract No.: 1033863 only to that portion.of work performed on the State's Trunk Highway Right -of -Way, the City will not require the contractor to follow local ordinances or to obtain local permits. 3.8. Construction Documents Furnished by the City. The City will keep records and accounts that enable it to provide the State, when requested, with the following: A. Copies of the City contractor's invoice(s) covering all contract construction. B. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction, or computer documentation of the warrant(s) issued, certified by an appropriate City official that final construction contract payment has been made. C. Copies of all construction contract change orders. D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract construction attesting to the following: Satisfactory performance and completion of all contract construction according to the Project Plans. ii. Acceptance and approval of all materials furnished for the contract construction relative to compliance of those materials to the State's current "Standard Specifications for Construction". iii. Full payment by the City to its contractorfor all contract construction. E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for the materials furnished for the contract construction. F. A copy of the "as built" plan sent to the District Engineer. 4. Right -of -Way; Easements; Permits 4.1. The City will obtain all rights -of -way, easements, construction permits, and any other permits and sanctions that may be required in connection with the local and trunk highway portions of the contract construction. Before payment by the State, the City will furnish the State with certified copies of the documents for rights -of -way and easements, construction permits, and other permits and sanctions required for State participation construction covered under this Agreement. 4.2. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification, design meetings, and depiction of utilities affected by the contract construction. 4.3. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by the City of Hutchinson to be constructed upon and within the Trunk Highway Right -of -Way. Applications for permits will be made on State form "Application for Utility Permit on Trunk Highway Right -of -Way" (Form 2525). 5. Signal System Operation and Maintenance Operation and maintenance responsibilities will be as follows for the Signal System on T.H. 15 at South Grade Road (Signal System "A"). 5.1. City Responsibilities. A. Power. The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad(s) or pole(s) and will pay all monthly electrical service expenses necessary to operate the Signal System. B. Minor Signal System Maintenance. The City will provide for the following, without cost to the State -4- MnDOT Contract No.: 1033863 i. Maintain the signal pole mounted LED luminaires, including replacing the luminaires when necessary. The LED luminaire must be replaced when it fails or when light levels drop below recommended AASHTO levels for the installation, ii. Replace the Signal System LED indications. Replacing LED indications consists of replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails or no longer meets Institute of Traffic Engineers (ITE) standards for light output. iii. Clean the Signal System controller cabinet and service cabinet exteriors. iv. Clean and paint the Signal System and luminaire mast arm extensions. Painting will be in accordance with MnDOT Standard Specification 2565.3X, unless approved by the State's District Traffic Engineer. v. Paint and maintain the South Grade Road pedestrian crosswalk markings. C. Sidewalks. The City will provide for the maintenance of sidewalk construction on T.N. 15, including stamped and colored concrete sidewalk (if any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice, and debris removal, patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. V 5.2. State Responsibilities. A. Timing; Other Maintenance. The State will maintain the signing, and perform all other Signal System, APS, and signal pole luminaire circuit maintenance without cost to the City. All Signal System timing will be determined by the State, and no changes will be made without the State's approval. 53. Right -of -Way Access. Each party authorizes the other party to enter upon their respective public right-of-way to perform the maintenance activities described in this Agreement. 5.4. Related Agreements. This Agreement will supersede and terminate Agreement No. 64558, dated April 1, 1988, between the parties. 6. City Cost and Payment by the City 6.1. State Furnished Materials. The State will furnish a type "R" cabinet ("State Furnished Materials"), according to the project plans, to operate the traffic control signal system covered under this agreement. $26,629.79 is the City's lump sum cost share, as shown in the Preliminary Schedule "I", to cover the costs of State Furnished Materials to be constructed in fiscal year 2019 by the State. The State will reimburse the City for the State share of State Furnished Materials in fiscal year 2020 as described in Article 7.4 of this Agreement. , 6.2. Conditions of Payment. The City will pay the State the full and complete lump sum amount after the following conditions have been met: A. Execution of this Agreement and transmittal to the City. B. The City's receipt of a written request from the State for the advancement of funds. 7. Basis of State Cost 7.1. Schedule "I". The Preliminary Schedule "I" includes all anticipated State participation construction items and the construction engineering cost share covered under this Agreement. 7.2. State Participation Construction. The State will participate in the following at the percentages indicated: -5- MnDOT Contract No.: 1033863 A. 50 Percent will be the State's rate of cost participation for the Signal System and APS on T.H. 1S at South Grade Road (Signal System "A"). 7.3. Signal System Painting. The City is responsible for 100 Percent of the cost to paint the Signal System on T.H. 15 at South Grade Road (Signal System "A"). The City's lump sum share for painting Signal System "A" is $661.50 and will be deducted from the State's total lump sum construction cost share as shown in the Schedule "I". 7.4. Construction Engineering Costs. The State will pay a construction engineering charge equal to 8 percent of the total State participation construction covered under this Agreement. 7.5. t State Furnished Materials. The State will furnish a type "R" cabinet ("State Furnished Materials"), according to the Project Plans, to operate the traffic control signal system covered under this Agreement. The State's lump sum share for State Furnished Materials is $13,314.90 and is considered as a part of the State's total lump sum cost as shown in the Schedule "I". 8. State Cost and Payment by the State 8.1. State Cast. $141,000.00 is the State's estimated share of the costs of the contract construction, less painting, plus the 8 percent construction engineering cost share, and plus the State's share for State Furnished Materials as shown in the Preliminary Schedule "I". The Preliminary Schedule "I" was prepared using estimated quantities and unit prices, and may include any credits or lump sum costs. Upon review of the construction contract bid documents described in Article 3.2., the State will decide whether to concur in the City's award of the construction contract and, if so, prepare a Revised Schedule "I" based on construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this agreement. State funds will be capped at $141,000.00 for the State's cost share in construction and construction engineering of the project. 8.2. Conditions of Payment. The State will pay the City the full and complete lump sum amount as shown in the Revised Schedule "I", after the following conditions have been met: A. Encumbrance by the State of the State's full and complete State funded lump sum cost share as shown in the Revised Schedule "I". B. Approval by the State's Land Management Director at St. Paul of certified documentation, submitted by the City, for all right-of-way and easement acquisitions required for the contract construction. C. Execution of this Agreement and transmittal to the City, including a letter advising of the State's concurrence in the award of the construction contract. D. Legislative appropriation of funds for the State's road construction program. It is anticipated that payment by the State that depends on Legislative appropriation of funds will be made after July 1, 2019 and before June 30, 2020 for Fiscal Year 2020. E. Encumbrance by the State of the State's full and complete State funded lump sum cost share, no earlier than July 1, 2019. F. The State's receipt of a written request from the City for the advancement of funds. The request will include certification by the City that all necessary parties have executed the construction contract. 8.3. Limitations of State Payment; No State Payment to Contractor. The State's participation in the contract construction is limited to the lump sum amount shown in Article 7.1, and the State's participation will not change except by a mutually agreed written amendment to this Agreement. The State's payment obligation extends only to the City. The City's contractor is not intended to be and will not be deemed to MnDQT Contract No.: 1033863 be a third party beneficiary of this Agreement. The City's contractor will have no right to receive payment from the State. The State will have no responsibility for claims asserted against the City by the City's contractor. 9. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 9.1. The State's Authorized Representative will be: Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (651) 366-4634 E-Mail: malaki.ruranika@state.mn.us 9.2. The City's Authorized Representative will be: Name, Title: Kent Exner, City Engineer (or successor) Address: 111 Hassan Street Southeast, Hutchinson, MN 55350 Telephone: (320)587-5151 10. Assignment; Amendments; Waiver; Contract Complete 10.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 11. Liability; Worker Compensation Claims; Insurance 11.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by law and will not be responsible for the acts, omissions of others, and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in connection with the project covered by this Agreement, regardless of whether such claims are asserted by the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its contractor(s) or consultant(s). 11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. IVA RESOLUTION NO. 15068 Resolution Entering into MnDOT Agreement No. 1033863 SP# 4304-97 (T.H. 15+151) - S.A.P. 133-130-002 Traffic Signal at Intersection of TH15 & South Grade Road City Project No. 1-21319-02 IT IS RESOLVED that the City of Hutchinson enter into MnDOT Agreement No. 1033863 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State for the City's cost of State Furnished Materials construction. To provide for payment by the State to the City of the State's share of the costs of the traffic control signal construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 15 at South Grade Road within the corporate limits under State Project No. 4304-97 (T.H.15=151). IT IS FURTHER RESOLVED that the Mayor and City Administrator are authorized to execute the Agreement and any amendments to the Agreement. City Administrator, Matthew Jaunich Mayor, Gary Forcier CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Hutchinson at an authorized meeting held on the 11th day of June, 2019, as shown by the minutes of the meeting in my possession. City Administrator, Matthew Jaunich Subscribed and sworn to me this 11th day of June, 2019. Notary Public My Commission Expires STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes § 16A.15 and 16C.0s. Signed: Date: SWIFT Purchase Order: Fiscal Year 2020 CITY OF HUTCHINSON The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: Title: Date: By: Title: Date: MnDOT Contract No.: 1033863 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date' COMMISIONER OF ADMINISTRATION By: (With Delegated Authority) Date: pl'yn V— INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -9- MnDOT Contract No.; 1033863 11.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the City's contractor. 12. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 13. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 14. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State. 15. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 16. Termination; Suspension 16.1. By MutuaJAgreement. This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. 16.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, performance, and payments authorized through this Agreement. Any work performed during a period of suspension will be considered unauthorized work and will be undertaken at the risk of non-payment. 17. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or.public health emergencies. in AMINARY SCHEDULE "I" Agreement No. 1033863 S.P, 4304-97 (T.H. 15=15 1) ------- 2019 S.A.P. 133-130-002 ---- .... . .. . ....... . ....... . . ...... State Funds .......... . ----- ----- Traffic signal construction to a!� approximately November 2019 under .--& _,_ _ __ _____o� st liy contract with located onT.H. 15 at South Grade Road Southwest STATE COST PARTICIPATION Signal System "A" - From Sheet No. 2 132,031.80 .. . ...... — ---- -- (1) State Credit for Signal System "A" Painting - From Sheet No. 2 .. . . ..... . (661,50) Subtotal $131,370.30 Construction Engineering (8%) 10,509.62 - - — --------- Signal System "A" State F urnished Materials -From Sheet No. 2 13,314.9-0 Maximum State Contribution (not to exceed $141,000.00) 141,000.00 (3) Total State Cost V141-Afifi An f CITY COST PARTICIPATION FOR STATE FURNISHED MATERIALS (4) Signal System "A" State Furnished Materials - From Sheet No. 2 26,629,79 Total City Cost .. ... ... .... . ....... .... (1) Painting costs based on $15.75 per linear foot, paid as a lump Sum crediN.t the State ..... - ------ (2) State's reimbursement to the City for State Furnished Materials as described in Article 7.5 of the Agreement (3) Amount of fiscal year 2020 payment as described in Article 8 of the Agreement (estimated amount) City's payment for State Furnished Materials as described in Article 6.1 of the Agreement (2) Amount of total City obligation as described in Article 6 of the Agreement Data is considered Non-public prior to project award. - 1 - (1) 50% STATE, 50% CITY 1033863 ITEM NUMBERI S.P. 4304-97 WORK ITEM UNIT QUANTITY UNIT PRICE COST —11045-02 2565.516 REMOVE SIGN 4L SYSTEM EACH SYSTEM .1. 0 1.00 10,975.00 253,088.60 10,975.00 253,088,60 TRAFFIC CONTROL SIGNAL SYSTE, ..... . . ...... . _ ........ . .... TOTAL 264,063_.6_0' S1).�50O% STATE __i132,031.80 .... . . .... . . . .... 50% CITY $132,031.80 SYSTEi4*�*'A'� PAINT-ING-C --- OST"'(-IUMP SUM CREDIT TO STATE) ------ LUMP STATE CREDIT ($661.50) 0.50 (1,32.3�00) . ..... . . .... .. . (661.50) SIGNAL 'I YPE "R" CABINET ------- . ...... EACH I .00 - 26,629.79 26,629.79 - - ------------ STATE $13,314 90 50% CITY $13,314.89 .. . ........ .. ..... . ...... . .. .. . . .... . . .. ....... . .. . . ...... ....... .. . . ........... .......... .............. .... . . ... .. -------- ---- - - ------- --------- . . .... ...... . ... ...... . Data is considered Non-public prior to Project award. - 2 - HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Calling a Special Workshop Meeting - Review of Master Park Plan Department: Administration LICENSE SECTION Meeting Date: 6/11/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The PRCE Department has asked for a special workshop meeting with the City Council to review the final draft of the Parks Master Plan. Our Consultant will be present to walk everyone through the plan. I hope to have a copy of the final draft out to the council a week or two prior to the workshop. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on June 25 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Communication to Library Board Department: Administration LICENSE SECTION Meeting Date: 6/11/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Governance Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At the last council meeting, a question was raised regarding the role of the Library Board to the City Council. Council asked staff to put together a communication to the library board that notes what the City Council's expectation is for the Board. Attached is a memo for your consideration. BOARD ACTION REQUESTED: Approve communication to Library Board on their role from the City Council's perspective Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Office of the Mayor and City Council 111 Hassan Street SF Hutchinson, MN 55350-2522 320-234-5151/Fax 320-234-4240 Memo To: Katy Hiltner and the Hutchinson Library Board From: Mayor and City Council Date: 6/11/19 Re: Role of the Library Board A question has been raised on the role of the Hutchinson Library Board in relation to the Hutchinson City Council. This memo is meant to shed some light on the role and authority of the local Library Board, along with some expectations of that Board in relation to the Mayor and City Council. The establishment of the Library Board predates this City Council and staff and was likely formed when the library system was city -based. City records show that a local Library Board has been in place at least since 1973. As you know, the current library is a member of and is operated by the Pioneerland Library System through a joint powers agreement with the City of Hutchinson. The Pioneerland Library System is a consolidated regional public library system with 32 member libraries located in west central Minnesota. City records show that Hutchinson joined the Pioneerland Library System in 1987. Pioneerland Library System is operated under Minnesota State Statue 471.59 and 134.20. The governing board of the Hutchinson Library is the Board of the Pioneerland Library System. Because of this, the local Hutchinson Library Board is advisory in nature. The City Council believes there are six main goals and objectives of the local Library Board. Those six objectives are listed here: 1. Be an advisor to the City Council on the affairs of the local library and the City's relationship with Pioneerland Library System. 2. Answer questions from the City Council on the operations of the library and whether or not funding requests from Pioneerland are fair and responsible. 3. Be an advisor to the local Librarian on the affairs of the Library. 4. Be a "voice" and an "ear" of the users to the Library and use that knowledge to make recommended changes or improvements of the library system to the Librarian, City Council, and Pioneerland Library System. 5. Be responsible for making a recommendation to the City Council on who to appoint to the Pioneerland Library Board to represent the City of Hutchinson. This representative has historically also been a member of the local library board. 6. Provide an annual update to the City Council on the affairs of the local library (usually given by the local Librarian). If you have any questions or would like to set up a special meeting to discuss the role and authority of the library board, please don't hesitate in asking. Sincerely, Mayor Gary Forcier and the Hutchinson City Council 2 EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, February 27t", 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Christie, EDA Program Manager I. Call to Order Meeting called to order at 11:36 AM. II. Approve Agenda - no action. III. Review Minutes Economic Development Authority Financial Summary as of January 2019 Operations Cash Available $130,825 Reserved $56,736 Unreserved $79,992 Economic Development Loan Fund Cash Available $121,516 Redline Systems Balance $9,345 Ashwill Industries Balance $9,590 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Downtown Revolving Loan Fund Cash Available $507,085 Loans Receivable $419,529 Capital Assets $201,329 Total Assets $1,127,943 MIF Loan Fund Cash Available $1,237 MOXY Loan Receivable $18,572 Enterprise Center Fund Cash Available $26,997 SHOPKO TIF District (TIF 4-5) Cash Available $88,039 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 a. January 16th Finance Team meeting: M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously. b. January 23rd EDA Board Meeting M/S/P: Christenson, Block to approve the minutes as written. Passed unanimously. IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Block, Stearns to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project D Downtown Loan EFT Update E Farmer's Market Update F Joint Meeting City Council & County Board G Skilled workforce development plan H HTI Facebook updates = 9 Twitter activity = 9 Website updates = 0 Social media has 300 likes on Facebook and 84 followers on Twitter. Staff updated the board on recent contacts and conversations. Moving slowly, Staff has all the information needed for the DEED grant, waiting for the right of way to be conveyed to the City. Got 2 loans to switch from check payments to automatic payments. Interviews for the Executive Director position underway, resubmitted paperwork with the Secretary of State and then will file with IRS. Conversations of a possible new County EDA are happening. Talk on finishing HWY 212 with 4 lanes. Hutchinson Ring Road, and paving the Dakota Line Trail. Having meetings and ramping up Tiger Mfg. Talk of another round of layoffs, board discussed possible changes at HTI. VI. Consider Acceptance of 2018 Annual Report • Review of Annual Report and discussions on downtown programs. M/S/P: Stearns, Czmowski to accept the 2018 annual report. VII. Report on Site Selector Conference • Miles Seppelt gave information on a Site Selector seminar he attended that gave very valuable information on the selection process. Vill. EDA Joint Meeting with City Council • Is this productive? Do we do it again? • Discussion led to the Board advising Miles to take report to the City Council meeting, there may be no need for a joint meeting. IX. Appointment of Eric Lipke to Finance Team • Discussion on a new member for the finance team, Board recommended Ben King for another possible member. M/S/P: Stearns, Vanderheiden to appoint Eric Lipke to the Finance Team. X. Ex-Officio member to EDA Board? • Bring a link between the EDA and Utilities, Jeremy Carter to be a possible non -voting member of the EDA Board. • One of the recommendations from the Site Selector Conference Miles attended. XI. Grant & Loan Program Applications - NONE XII. Other Business — None. XIII. Set Next Meeting — 11:30 AM Wednesday, March 27th, 2019 XIV. Adjourn Meeting adjourned at 1:OOpm. M/S/P: Vanderheiden, Block to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, March 27t", 2019 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager I. Call to Order Meeting called to order at 11:32 AM. II. Approve Agenda - no action. III. Review Minutes Economic Development Authority Financial Summary as of February 2019 Operations Cash Available $108,897 Reserved $56,736 Unreserved $51,688 Economic Development Loan Fund Cash Available $122,337 Redline Systems Balance $9,098 Ashwill Industries Balance $9,345 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Downtown Revolving Loan Fund Cash Available $513,579 Loans Receivable $414,897 Capital Assets $201,329 Total Assets $1,129,804 MIF Loan Fund Cash Available $1,479 MOXY Loan Receivable $18,334 Enterprise Center Fund Cash Available $30,753 SHOPKO TIF District (TIF 4-5) Cash Available $147,228 Interfund Loans Receivable $478,307 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $311,459 a. February 20t" Finance Team meeting: M/S/P: Stearns, Cannon to approve the minutes as written. Passed unanimously. b. February 27t" EDA Board Meeting M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously. IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table) M/S/P: Czmowski, Block to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan B Business Recruitment / Expansions C Uponor Street Project D Farmer's Market Update E Skilled workforce development plan Facebook updates = 4 Twitter activity = 4 Website updates = 11 Social media has 303 likes on Facebook and 85 followers on Twitter. Staff updated the board on recent contacts and conversations. DEED application to hopefully be submitted this week, right of way being conveyed to the City is still in progress. Albert Tharin has been hired as the Executive Director, approval from Secretary of State has been obtained. Tours and Conferences have been well received. VI. Discuss redevelopment of the DALADO property • EDA was contacted by a company that is outgrowing their current building and is looking for a 20,000 sq. ft. building to occupy. • This property could be donated to the EDA, who could then demo/fix it up in order for it to be usable. • Ideas included a 5-year lease to reimburse costs of construction and then selling to existing tenant for market value. • Possible funding options are tax increment dollars and deed grants. • Would have to check on the process of selling City property. • EDA will move forward and have conversations regarding the property. VII. Appointment of Ben King to Finance Team • Attorney at Kraft -Walser, interested in being on the Finance Team • Is involved in many other organizations around the community. • Term would be on a trial basis for 1 year • Would make 9 members on the Finance Team. M/S/P: Czmowski, Block, to appoint Ben King to the Finance Team. Passed unanimously. Vill. Ex-officio member to EDA Board • Jeremy Carter at Hutchinson Utilities to be considered as an Ex-officio member • A big point for Site Selectors is community collaboration. M/S/P: Block, Vanderheiden to elect Jeremy Carter as an ex-officio member to the EDA Board. Passed unanimously. IX. Hutchinson Economic Development Resource Profile • Marketing on our website for Site Selectors to reference. • Very few communities have this information readily available to find on their website. X. Grant & Loan Program Applications - NONE XI. Other Business — Czmowski brought up the requirement of 2 bids for the Sign & Awning Grant, discussion on whether that could be changed. XII. Set Next Meeting — 11:30 AM Wednesday, April 24th, 2019 XIII. Adjourn Meeting adjourned at 1:32pm. M/S/P: Christensen, Cannon to adjourn the meeting. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, April 24, 2019 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora: Absent: Commissioner Monty Morrow Conflict of Interest Commissioner Wendorff declared conflict of interest in voting on agenda item 2b Ratify Payment of Bills; Mr. Wendorff is on this month's payment of bills. Mr. Wendorff will be abstaining. 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Hanson, second by Commissioner Cheney to approve the Consent Agenda. Motion carried unanimously. 3. Approve 2018 Financial Audit — Presentation by Justin McGraw Justin McGraw with Conway, Deuth & Schmiesing audit firm presented the 2018 Hutchinson Utilities Commission independent audit report. Mr. McGraw stated that the audit was conducted in accordance with the Generally Accepted Auditing Standards and Government Auditing Standards. The financial statements of the Commission are presented fairly in the firms' opinion. Mr. McGraw reviewed the Statement of Net Position. Assets did increase in 2018 with liabilities decreasing. Overall Net Position did increase in 2018. Mr. McGraw reviewed the Cash and Investment Balances. Electric Division Operating Revenues and Expenses both increased in 2018. Natural Gas Division Operating Revenues increased with Operating Expenses decreasing. Mr. McGraw summarized the Communications portion of the report and the general recommendations that consist of cross -training and capital asset accounting. Mr. McGraw added that management was very helpful. Motion by Commissioner Hanson, second by Commissioner Wendorff to approve the 2018 Financial Audit. Motion carried unanimously. 4. Approve Financial Statements GM Carter presented the financial statements. Everything is consistent from 2018. GM Carter noted the year to date 2018 numbers are all now updated audited numbers on the Cash -Designations Report. GM Carter added on the Natural Gas Division Graph, Large Industrial and Large Industrial Contracts are now separated out. Mr. Martig noted Natural Gas net income decreased by $121,410, mostly due to the credit on customer bills that was absent in 2018. Purchased Gas was up due to paying more on the spot market for swing gas over March 2018. Motion by Commissioner Cheney, second by Commissioner Wendorff to approve the financial statements. Motion carried unanimously. 5. Open Forum 6. Communication a. City Administrator— Matthew Jaunich — i. 5th Ave project to be starting in June ii. Will be replacing roof at Recreation Center, bids are starting to come in. b. Divisions i. Dan Lang, Engineering Services Manager — 1 . Completed NERC audit, no violations were found. 2. Had bid opening for Unit 8 Control System Upgrade on April 2- will need to reject bids and re -advertise. ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1 . Finishing up work at plant 2. Starting hospital project next week 3. Season projects starting soon iii. Randy Blake, Production Manager — 1 . Dale Sturges will be retiring in April. 2. Construction project; overall coming together. Fagen will be flushing all pipes on May 1 — will take about 5 days to complete. iv. John Webster, Natural Gas Division Manager- 1. Helping out at the plant v. Jared Martig, Financial Manager- 1. Will be meeting with BS&A next month on inventory and Capital Assets. c. Legal — Marc Sebora — Nothing to report d. Human Resources - Brenda Ewing — Nothing to report e. General Manager — Jeremy Carter i. Had first Union sub -committee meeting last week. ii. EDA meeting today iii. APPA webinars next week iv. Working through strategic planning topics v. HDR was here this week for a meeting and tour of the plant. Issues were addressed that HUC has had. vi. Air permitting closed on April 22, this has now shifted to EPA for 15 days. vii. Met with Nextera- exploring options for capacity and energy sales. 2 7. Policies a. Review Policies i. Section 4 of Exempt Handbook ii. Section 4 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes No changes made to the policies under review. 8. Unfinished Business 9. New Business a. Unit #8 Control System Upgrade — Reject Bids from the April 2 bid opening and Approve Re -Advertisement for Bids. GM Carter presented Unit #8 Control System Upgrade — Reject Bids from the April 2 bid opening and Approve Re -Advertisement for Bids. HUC received four bid submittals but all bids contained errors due to missing or incomplete information as required by the Advertisement for Bids and Bid Specifications. HUC legal recommends that all bid submittals be rescinded and to re -advertise for bids. This will not impact the timeframe. A motion by Commissioner Cheney, second by Commissioner Hanson to Reject Bids from the April 2 bid opening and Approve Re -Advertisement for Bids. Motion carried unanimously. b. Approve Requisition #7907, Unit 1 Steam Piping Repair Mr. Blake presented Requisition #7907, Unit 1 Steam Piping Repair. In July of 2018 staff attempted to operate Unit 1 in combined cycle mode. While bringing the steam turbine up to warming speed a leak was discovered on the superheat line between the boiler and steam turbine. Staff aborted the testing, removed insulation and found multiple leaks. HUC received three quotes for the repair. All quotes include welding of pipes and re -insulating the pipes when welding is completed. A motion by Commissioner Cheney, second by Commissioner Wendorff to Approve Requisition #7907, Unit 1 Steam Piping Repair. Motion carried unanimously. c. Approve Requisition #7908, Unit 1 Painting 3 Mr. Blake presented Requisition #7908, Unit 1 Painting. Unit 1 gas turbine/generator modules were installed in 1993 and are beginning to rust. There are several areas that have deteriorated and now need to be cleaned and repainted. HUC has received three quotes for Unit 1 painting. This work was budgeted for in 2019. A motion by Commissioner Hanson, second by Commissioner Cheney to Approve Requisition #7908, Unit 1 Painting. Motion carried unanimously. d. Approve Requisition #7920, Purchase of Breakers Mr. Hunstad presented Requisition #7920, Purchase of Breakers. On Wednesday April 17, Unit 1 generator breaker failed. While locating a replacement, HUC found Utility Transformer Brokers (UTB), a company that has three breakers that were purchased new in 2017 but never used. UTB opted to go to a different type of breaker and now has these to sell. The breakers were purchased new in 2017 for $47,000 each and UTB is selling them for $37,000 each. This would now be a good opportunity to replace two existing oil filled breakers at the Hutchinson Substation. These are the last two oil breakers left at the Hutchinson Substation and are currently 40 plus years old. A motion by Commissioner Cheney, second by Commissioner Wendorff to Approve Requisition #7920, Purchase of Breakers. Motion carried unanimously. e. Dissolve Current Distributed Generation Policies GM Carter presented dissolving the Current Distributed Generation Policies. GM Carter recapped discussion from the previous month's meeting. There are new law changes related to Distributed Energy Resources (DER) and different processes coming forward. Commission will need to adopt new policies and rules to comply with the new State laws. GM Carter noted with the new process, there are now separate tracks that can be followed to keep all companies moving forward without being slowed down. Discussions were held about the different tracks and what impact HUC may see. Mr. Hunstad added that this would be a positive for HUC as this would have uniformity. GM Carter added MMUA has put together a Resolution, Policy and Rules for all Minnesota Municipals to adopt. This would replace HUC's existing policies and create a more uniform process for DER. HUC recommends to dissolve its current Distributed Generation Policies. A motion by Commissioner Wendorff, second by Commissioner Cheney to Dissolve Current Distributed Generation Policies. Motion carried unanimously. f. Adopt Distributed Energy Resource (DER) Resolution, Policy and Rules GM Carter presented the policy regarding DER and Net Metering and Rules Governing the Interconnection of Co -generation and Small Power Production 4 Facilities. The policy and rules were created by MMUA for all Municipal Utilities to have a consistent process to establish the application procedure and qualification criteria for all customers for the delivery, interconnection, metering and purchase of electricity from distributed energy resource facilities and to comply with applicable laws and rules governing distributed energy resources. A motion by Commissioner Hanson, second by Commissioner Cheney to Adopt Distributed Energy Resource (DER) Resolution, Policy and Rules. Motion carried unanimously. g. Adopt Distributed Energy Resource Resolution Interconnection Process GM Carter noted this interconnection process document is designed to be customer -centric when explaining the steps and details to interconnect DER systems to the distribution grid. A motion by Commissioner Wendorff, second by Commissioner Cheney to Adopt Distributed Energy Resource Resolution Interconnection Process. Motion carried unanimously. h. Northern Natural Gas Capacity release to CenterPoint Energy Services Mr. Webster presented Northern Natural Gas Capacity release to CenterPoint Energy Services. Mr. Webster noted that HUC currently holds tow natural gas transportation contracts with Northern Natural Gas (NNG). HUC maintains the capacity on the NNG pipeline system in the event of a catastrophic failure on the Hutchinson natural gas pipeline. The annual expense for maintaining both contracts in place is $16K. HUC would like to propose to release this capacity to CenterPoint Energy Services from beginning May 1, 2019 for one year with immediate recall rights. A motion by Commissioner Hanson, second by Commissioner Cheney to Approve Northern Natural Gas Capacity release to CenterPoint Energy Services. Motion carried unanimously. At this time, President Don Martinez looked to GM Carter for an additional item to be added to the agenda. Approval of HDR Change Order 11 GM Carter presented HDR Change Order 11. GM Carter reminded the Commissioners that CAT had requested having an alternate bid for SCR work from the contractors on the Installation of Units 6 & 7. When the time came to complete the SCR work, CAT would then determine if the installation contractor would complete the work or if CAT would complete the SCR work. Now that CAT has completed the insulation and lagging for the SCR work, HUC needs to approve Fagen Inc's change order 11 to complete the installation of Unit 6 & 7 exhaust systems insulation and lagging including exhaust silencer, stack extension, ductwork, rupture disks, expansion joints and all appurtenances from engine exhaust outlet to stack outlet. After discussion, a motion by Commissioner Hanson, second by Commissioner Cheney to Approve Change Order 11 as proposed. Motion carried unanimously. 10. Adjourn There being no further business, a motion by Commissioner Wendorff, second by Commissioner Cheney to adjourn the meeting at 3:56p.m. Motion carried unanimously. ATTEST - Don Martinez, resident 0 N -. AL.(,RA