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cp05-28-19C Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 28, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 28, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: BUDGET WORKSHOP # 1 DATED: May 23, 2019 POSTED: City Center �•------ram-- -- �f�._ Matthew ]a , City Admini or HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 28, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION —None (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15064 — Resolution Accepting $50.00 Donation from Bruce and Gladys Lickfelt to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 14, 2019 (b) Workshop of May 14, 2019 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (b) Consideration for Approval of Shady Ridge and Delaware Lift Stations Control Panel Equipment Procurement (c) Consideration for Approval of Resolution No. 15060 — Resolution to Sell at Auction Surplus Property (Police Department Vehicles) CITY COUNCIL AGENDA May 28, 2019 (d) Consideration for Approval of Resolution No. 15062 — South Grade Road SW Parking Restrictions (e) Consideration for Approval of Resolution No. 15063 — Resolution to Sell at Auction Surplus Property (Dodge Dakota) (f) Board Appointment/Reappointment 1. Todd Brandel to Police Commission to May 2022 2. Jared Golde to Pioneerland Library System (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. REVIEW OF CITY WATER -WASTEWATER STUDY RATE STRUCTURE RECOMMENDATION UNFINISHED BUSINESS 9. APPROVE/DENY 2019 ASH TREE REMOVAL -REPLACEMENT PROJECT 10. APROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-800 — GRANTING A FRANCHISE TO HTI/TDK AND UPONOR TO ERECT COMMERCIAL SIGNAGE IN THE CITY RIGHT-OF-WAY OF TECHNOLOGY DRIVE NE NEW BUSINESS 11. APPROVE/DENY WAIVING VMF FIELD RENTAL FEES FOR THE HUTCHINSON HUSKIES TO HOST THE REGION 12C 2019 TOURNAMENT FROM JULY 31 — AUGUST 11, 2019 12. APPROVE/DENY PURCHASE OF ZAMBONI ICE RESURFACER 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-801 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION PROJECT 14. APPROVE/DENY SETTING COUNCIL WORKSHOP WITH HRA BOARD ON JUNE 11, 2019, AT 4:00 P.M. 15. APPROVE/DENY SETTING COUNCIL WORKSHOP ON JULY 9, 2019, AT 4:30 P.M. TO REVIEW 2019 AUDIT REPORT 2 CITY COUNCIL AGENDA May 28, 2019 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2019 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2019 c) Library Board Minutes from March 25 and April 22, 2019 (d) Hutchinson Utilities Commission Minutes from March 27, 2019 MISCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15064 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Bruce & Gladys Lickfelt $50.00 5/22/2018 WHEREAS, such donation has been contributed to the Hutchinson Police department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 28th day of May 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, MAY 14, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Sebesta, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15040 — Resolution Accepting $50.00 Donation from Roger & Mary Mies to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund Motion by Cook, second by Christensen, to approve Resolution No. 15040. Motion carried unanimously. (b) Proclamation — National Poppy Day Mayor Forcier read a Proclamation proclaiming May 24, 2019, as National Poppy Day. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 23, 2019 Motion by Christensen, second by Cook, to approve minutes of April 23, 2019. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or CITY COUNCIL MINUTES May 14, 2019 a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15041 — Amending Resolution No. 14877 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (b) Consideration for Approval of Resolution No. 15046 — Resolution Approving an Interfund Loan from the Sewer Fund to the Storm Water Fund to Finance the Acquisition of a New Street Sweeper (c) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at Minnesota Garlic Festival at McLeod County Fairgrounds on August 10, 2019 (d) Consideration for Approval of Authorizing Buffalo Wild Wings to Dispense Liquor at Music in the Park at Library Square on June 10, July 8 and August 5, 2019 (e) Consideration for Approval of Issuing Short -Term Gambling License to Heart of Minnesota Animal Shelter on June 22, 2019 (f) Appointment of Dianne Wanzek to Library Board to April 2021 (filling Gerald Grinde's seat) (g) Consideration for Approval of Resolution No. 15048 - Resolution for Authorization to Execute Minnesota Department of Transportation Airport Maintenance and Operation Grant Contract (h) Consideration for Approval of 2019 Street and Pavement Repairs (i) Consideration for Approval of Street Replay Application (j) Consideration for Approval of Resolution No. 15042 — Resolution to Sell at Auction Unclaimed Bicycles (k) Consideration for Approval of Resolution No. 15043 — Resolution to Sell at Auction Unclaimed Miscellaneous Property Accumulated by Hutchinson Police Department (1) Consideration for Approval of Resolution No. 15045 — Resolution to Sell Surplus Information Technology Property (m)Consideration for Approval of Resolution No. 15059 — Resolution to Donate Surplus Fire Department Property (n) Consideration for Approval of Out of State Travel for Council Member Steve Cook to Attend the Transportation Alliance Fly -In in Washington D.C. from June 18-20, 2019 (o) Consideration for Approval of Revisions to the Safety Clothing and PPE Policy (p) Claims, Appropriations and Contract Payments — Register A Items 7(i) and 7(m) were pulled. 2 CITY COUNCIL MINUTES May 14, 2019 Motion by Czmowski, second by Cook, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(i) had further discussion. Council Member Cook asked if property owners will be notified of the asphalt pavement maintenance services before they occur. John Olson, Public Works Manager, explained that door hangers and social media are typically how notification is done. Council Member Cook asked about information contained in the Ohio Report. Olson spoke about the information/results in the report. Cook asked if there are other products that do the same type of work. Olson explained the research conducted when determining what types of products to use for replaying projects. Motion by Cook, second by Christensen, to approve Item 7(i). Motion carried unanimously. Item 7(m) had further discussion. Council Member Christensen asked Fire Chief Schumann to explain the items they are donating. Chief Schumann explained that the Hutchinson Fire Department is donating old pagers that the department no longer uses since they have converted to new models. HFD is donating the pagers to the Silver Lake Fire Department. Secondly, the HFD is donating bunker coats and pants to Chaplain Ministries International out of Lindstrom, Minnesota. Chaplain Ministries collects the outdated fire gear to ship to areas of the world that have little or no fire protective gear. This gear can no longer be worn by HFD due to NFPA standards. Motion by Christensen, second by Sebesta, to approve Item 7(m). Motion carried unanimously 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Cook, second by Christensen, with Czmowski abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY ISSUING LIQUOR LICENSE TO MUDDY COW HUTCHINSON LLC LOCATED AT 35 3RD AVENUE SE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Muddy Cow Hutchinson LLC has applied for a liquor license to open an establishment in the former Landy Lodge located at 35 3r Avenue SE. All paperwork has been received and no concerns were noted in the background investigation. Mr. Sebora explained that Landy Lodge has an outstanding loan with the EDA in the amount of $26,000 and staff is requesting that the liquor license be issued on the condition that that loan be repaid by the new owner or the former owner. Matt Jaunich, City Administrator, noted that staff has received information that as part of financing for the new owners, that loan is anticipated to be paid off. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve issuing liquor license to Muddy Cow Hutchinson LLC with the provision that the EDA loan be repaid. Patrick Conroy, Muddy Cow Hutchinson LLC, presented before the Council. Mr. Conroy explained that the EDA loan will be repaid as part of their new ownership. Motion carried unanimously. 10. ASSESSMENT HEARING AND PROJECT AWARD FOR 5TH AVENUE SOUTH RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT NO. 19-01) �a) Resolution No. 15049 - Resolution Adopting Assessment b) Resolution No. 15050 - Resolution Accepting Bid and Awarding Contract CITY COUNCIL MINUTES May 14, 2019 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City received four bids with the low bid coming in from Duininck Inc. in the amount of $2,833,969.04. This amount is 7% lower than the final engineer's estimate. Mr. Exner explained the assessment amounts. Randy Anderson, 506 Main Street South, presented before the Council. Mr. Anderson asked if this project is going through regardless of public comments. Mr. Anderson asked the benefits of the sidewalk being proposed. Council Member Cook explained that the main purpose is for safety and also provides a connection from Main Street west since there is already a sidewalk east of Main Street and will connect to Lynn Road. Rory Fairbanks, 506 Franklin Street SW, presented before the Council. Mr. Fairbanks explained that he learned that I I feet of his property along 5t' Avenue SW will be lost due to the project. Mr. Fairbanks explained that actually he will be losing 14 feet of property due to the installation of the sidewalk. Mr. Fairbanks noted that this eliminates the majority of his off-street parking in front of his garage. Because of the installation of the sidewalk, Mr. Fairbanks explained that he was informed that they would no longer be able to park in this area. Mr. Exner explained the reasoning for the curb line and the continuity of the sidewalk, along with the desire to keep a tree in the area. Mr. Exner feels that other solutions are viable other than moving the sidewalk. Mr. Fairbanks does not believe that he should have to remove the garage when it is a structure that was there when he bought the home. Council Member Cook noted that the City has meandered/redirected sidewalks around other properties on other projects and he feels the City should be able to do so around the Fairbanks property as well. Randy Anderson presented before the Council. Mr. Anderson noted that a third option would be to compensate the Fairbanks for a new garage if the City would require the sidewalk in its location. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Council Member Cook noted that he is in favor of the project, however he is requesting staff to get an estimate to see what it would take to curb the sidewalk down to make the driveway usable and perhaps share the cost and have further discussions after the costs are received. Exner noted that he does not feel there will be any extra costs unless a tree is removed - this is more of a design issue. Council Member Christensen asked that staff work with the Fairbanks as well on redirecting the sidewalk. Motion by Czmowski, second by Cook, to approve Resolution Nos. 15049 and 15050. Motion carried unanimously. Motion by Cook, second by Christensen, to request staff to make an adjustment to the sidewalk that runs adjacent to the Fairbanks property — if there are extra costs associated, the costs should be presented to the Council. Council Member Czmowski expressed that although he empathizes with the Fairbanks, he feels that redesigning the sidewalk around their property specifically can create future issues with other properties. Motion carried unanimously. 11. SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) (a) Resolution No. 15051 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15052 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes a street mill/overlay and reconstruction on South Grade Road from Dale Street to Trunk Highway 15. The estimated project cost is $2,360,000 and is scheduled to begin late Summer 2019. Mr. Exner spoke about the trees that will need to be removed and the proposed locations of the replantings. Mr. Exner also spoke about the proposed roundabout to be installed on South Grade Road at the service road entrance. F CITY COUNCIL MINUTES May 14, 2019 Cody Glesener, 964 Merrill Street, presented before the Council. Mr. Glesener asked that the Council proceed with this project as he feels it will help immensely with drainage issues on his property. Bruce Rannow, 585 South Grade Road, presented before the Council. Dr. Rannow expressed concerns with access to his property during construction. Dr. Rannow noted that it was suggested that perhaps the construction could occur in stages, such as to the east of his driveway and then when completed then west of his driveway. Dr. Rannow also noted that since the trail has been installed, the City has taken care of it. He asked if that will remain after the improved trail is put in place. Dr. Rannow also asked if the mail receptacle will be relocated. Doug Brown, 954 Church Street, presented before the Council. Mr. Brown asked for further explanation on the new crosswalk at Merrill Street towards Cash Wise. Mr. Brown noted his concerns that the sidewalk from the cross walk to Cash Wise meet ADA standards. Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously. Council Member Cook asked about the traffic west of the roundabout coming and going from Cash Wise and how it correlates to the stop light and potential stacking issues. Motion by Sebesta, second by Christensen, to approve Resolution Nos. 15051 and 15052. Motion carried unanimously. 12. WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE REPLACEMENTS LETTING NO. 9, PROJECT NO. 19-10) a) Resolution No. 15053 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15054 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project is to procure equipment to facilitate the regular replacement of the existing membranes with installation to be administered by City staff. The estimated project cost is $411,400. Bids are scheduled to be opened on June 12, 2019. The membranes were last replaced in 2013. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve Resolution Nos. 15053 and 15054. Motion carried unanimously. 13. APPROVE/DENY GRANTING A FRANCHISE TO HTUTDK AND UPONOR TO ERECT COMMERCIAL SIGNAGE IN THE CITY RIGHT-OF-WAY OF TECHNOLOGY DRIVE NE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that with the construction of the new roadway, Technology Drive NE, near HTUTDK and Uponor, it was determined that the companies' current business sign was located in the middle of the roadway. Because the City does not permit such signs in the middle of public streets, it was determined that the sign would be relocated on the west side of the street entrance, however would be located on city -owned property. To accomplish this, a franchise needs to be authorized by the City so that there is a formal recognition that the sign is permitted on public property. There would be no cost for the businesses as part of the franchise, however insurance is required for requirement for liability purposes so that the City may be indemnified if there is a claim involving the sign. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Cook, to approve first reading of Ordinance No. 19-800, granting franchise to HTI/TDK and Uponor to erect commercial signage in the City right-of-way of 5 CITY COUNCIL MINUTES May 14, 2019 Technology Drive NE. Council Member Sebesta clarified the width of the roadway. Motion carried unanimously. purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 14. DISCUSSION AND REVIEW OF THE 2019 NATIONAL CITIZEN SURVEY INFORMATION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the National Citizen Survey is scheduled to be distributed this summer. As part of the survey, the City can include three custom questions. There are no charges for these three added questions. Mr. Jaunich is asking the Council to think about custom questions that they might want to include on the 2019 survey. Formal action on the final survey questions will be included on a future Council agenda. Discussion was held regarding questions surrounding funding for street improvements or a sales tax for recreation center upgrades. 15. UPDATE ON SUMMER CAMPGROUND ATTENDANT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that staff has included funding within the 2019 budget for a part-time/seasonal person to serve as the Summer Campground Attendant for the City. The attendant's hours will be Monday -Thursday from 4-7pm and Friday -Sunday from 1:00-8:00 p.m. This schedule will run from May 10 — Labor Day. After Labor Day, the hours will most likely be reduced to Friday -Sunday from 4:00-7:00 p.m. Some of the duties of the position include daily cleaning and maintenance duties in the campground restroom buildings and campground area; customer service to park guests including making sure Suests are properly checked in and they know the campground rules, along with providing information about park facilities and regional attractions to guests and visitors; notify police when issues arise regarding park rules and policies; inform users of the park through handouts) about Emerald Ash Borer and the city's desire to use "safe" wood; and provided assistance to paddle sports users. UNFINISHED BUSINESS 16. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-799 — AN ORDINANCE OF THE CITY OF HUTCHINSON TO REZONE PROPERTIES AT 306,316 AND 326 FRANKLIN STREET SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH DENSITY RESIDENTIAL) AS REQUESTED BY PRINCE OF PEACE Mr. Jaunich noted that the first reading of the ordinance was held at the last Council meeting and relates to the expansion at Prince of Peace. No changes have been made to the ordinance since the first reading. Motion by Cook, second by Christensen, to approve second reading and adoption of Ordinance No. 19-799. Motion carried unanimously. NEW BUSINESS 17. APPROVE/DENY PLACING AN EAGLE SCULPTURE IN MCLEOD COUNTY VETERAN'S MEMORIAL PARK rel CITY COUNCIL MINUTES May 14, 2019 Dave Skoog, Vice President of McLeod County Veterans Memorial Park, presented before the Council. Mr. Skoog explained that the Veterans Memorial Park Board is requesting to place an eagle sculpture in the Park. Mr. Skoog described the project and provided an illustration of the depiction of the sculpture which will be placed in the circular flower area of the park. Mr. Skoog explained what the eagle symbolizes to veterans. Mr. Jaunich noted that the eagle will be donated to the Park and the Council will have a Resolution before them in the future to formally accept the donation. Motion by Cook, second by Czmowski, to approve placing an eagle sculpture in McLeod County Veteran's Memorial Park. Motion carried unanimously. 18. APPROVE/DENY PROJECT AWARD FOR TECHNOLOGY DRIVE & WEST HIGHLAND PARK DRIVE CONSTRUCTION PROJECT (LETTING NO. 5, PROJECT NO. 19-06) (a) Resolution No. 15055 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment (b) Resolution No. 15056 - Resolution Declaring Adequacy of Petition and Waiving Hearing on Proposed Assessment Resolution No. 15057 — Resolution Adopting Assessment �c) d) Resolution No. 15058 — Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that three bids were received with the low bid coming in from Wm. Mueller & Sons in a bid amount of $624,274.08 which was approximately 10% lower than the final engineer's estimate. This project is to construct Technology Drive and West Highland Park Drive. The property owner has petitioned for this improvement and have waived the assessment hearing and any objections to any irregularities with regard to the improvement assessments. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15055, 15056, 15057 and 15058. Motion carried unanimously. 19. APPROVE/DENY RESOLUTION NO. 15047 TO AMEND THE 2019 GENERAL FUND BUDGET Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that due to the frost boil repairs that have been necessary, staff is recommending that $200,000 of general fund reserves be allocated to the 2019 Street Department operating budget to repair the affected roadways. The City budgets for an average weather year in order to avoid excessive surpluses. Due to this practice, it is necessary to use reserve funds in those years with extreme weather conditions. This budget amendment is a one-time use and the 2020 budget will be lowered to a level which supports typical operations. John Olson, Public Works Manager, noted that repairs will begin next week. The streets being repaired include Arch Street SE, Elks Drive SE, Lakeview Lane SW, 7t' Avenue NW, Service Road 4, Sherwood Street SE, Garden Road NE, Michigan Street NE, Orchard Avenue SE, Lindy Lane NE, and Prairie View Drive SW. Motion by Cook, second by Forcier, to approve Resolution No. 15047. Motion carried unanimously. 20. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 28, 2019, AT 4:00 P.M. Matt Jaunich, City Administrator, noted that staff is getting set to begin the 2020 budget season. To assist with that, staff would like to have a workshop with the Council to discuss the process that is being used to establish the budget and to get some feedback from the Council on budgetary goals for 2020. 7 CITY COUNCIL MINUTES May 14, 2019 Motion by Czmowski, second by Forcier, to approve setting budget workshop for May 28, 2019, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 21. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Arts Commission Minutes from March 14, 2019 NHSCELLANEOUS 22. STAFF UPDATES Kent Exner — Mr. Exner explained that MnDOT and the Chamber of Commerce held three Main Street/Hwy 15 business owner meetings today to attempt to keep everyone aware of project updates. An assessment informational meeting will be held on May 30 with property owners for utilities assessments. He also noted that Hwy 15 north of Kimball to I94 is detoured and will be through most of summer. Matt Jaunich — Mr. Jaunich noted that City offices will be closed on Memorial Day — May 27, 2019. 23. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier asked Dolf Moon if the aquatic center hours could be extended past Labor Day if the weather is nice. Two main items to consider are that construction will begin on South Grade Road at the end of summer and the roof replacement on the Rec Center needs to begin. Also, staffing is always an issue towards the end of summer due to the majority of staff being college students and high school students. Mayor Forcier also asked if the perhaps the Hutchinson Leader could publish something on the "rules of roundabouts" or perhaps something could be put out by staff on social media. ADJOURNMENT Motion by Czmowski, second by Cook, to adjourn at 8:05 p.m. Motion carried unanimously. N. HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, MAY 14, 2019, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS Call to Order Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator; Marc Sebora, City Attorney; Dan Jochum, Planning Director and Tom Gifferson, Police Chief. DISCUSSION/REVIEW ITEMS 1. Review of Proposed Chicken Ordinance Matt Jaunich, City Administrator, explained that staff has put together a draft ordinance for the Council to discuss pertaining to regulating chickens within city limits. The draft ordinance includes material from other cities as well as comments received from the Council and the public. The jurisdiction for enforcement would fall under animal control within the police department. The zoning ordinance would need to be revised to allow for coops as well as revisions to the nuisance ordinance. Mr. Jaunich noted that fees are not included within the proposed ordinance as all fees are part of the City fee schedule that is adopted annually. No educational requirements are included in the draft ordinance as were previously suggested. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora reviewed the proposed ordinance section by section. Mr. Sebora explained that as part of the ordinance, a license would be required for someone to keep/harbor chickens. The licensing section includes a license fee established by the fee schedule; granted for owner -occupied properties in R-1 or R-2 residential zones only; maximum of four chickens allowed per parcel (no roosters or crowing birds); permission of city personnel on the licensed premises to ensure compliance; licenses issued by Hutchinson Police Services; and license applications will be required to have a detailed plan and diagram. General requirements included in the ordinance are: Chickens kept in sanitary conditions with no odors detectable outside the confines of the property lines of the licensed premises; timely removal of feces, urine and food scraps; chickens not audible outside the confines of the licensed premises; dead chickens disposed of within 24 hours; waste from chicken coops or runs cannot be placed in city compost containers or disposed of at the City's compost facility; chickens cannot be slaughtered on the premises or anywhere else in the city other than a retail establishment with a butcher; chickens kept in manner complying with Minnesota statute chapter 343; chickens shall be confined inside an enclosed coop or run at all times and not allowed to run at large. Structure requirements included in the ordinance were: chickens kept in a coop that will sufficiently protect chickens from the elements and predators and to discourage rodents; minimum of four square feet of space with a maximum of ten square feet for each chicken; one coop is permitted for each property with an enclosed run at least 10 square feet for each bird incorporated into the coop area and coops/runs must comply with all City planning and zoning regulations. Council Member Christensen suggested adding language noting that movable coops are not allowed. Also included in the ordinance was language pertaining to the location of coops which are proposed to be prohibited from the front yard of any hope and not closer than 10 feet from any property line; no closer than 50 feet to any neighboring residence; and not part of or attached to homes, garages or sheds. The ordinance included language pertaining to revocation, hearing and criminal penalties for violating the ordinance. The miscellaneous section of the ordinance speaks about properties with coops being unused for 180 days shall be removed by the property owner immediately upon the request of the city; dogs and cats that kill or injure chickens that are off the licensed property shall not be deemed as dangerous or potentially dangerous under City Code or state law and no license under the ordinance will be issued to properties where nuisance conditions exist. Mayor Forcier spoke about the proposed language requiring that all abutting property owners must sign off on a property owner's application. Mr. Jaunich noted that staff would like the Council's feedback on the percentage of abutting property owner's signatures required as well as the number of chickens being allowed. Mayor Forcier commented that he would still like to see some sort of educational requirement be part of the ordinance. Council Member Czmowski suggested that an informational brochure be handed out at the time of the application/license issuance. Council Member Cook expressed that he wonders if chickens are allowed, what type of farm animal will be requested next to have in the city — goats, ducks, pot-bellied pigs, etc. Cook also spoke about what do when people no longer want to raise the chickens they are harboring and how to get rid of them. Discussion was also held regarding what to do if chickens are found loose and then what to do with them or how to find the owners. Council Member Cook also made other miscellaneous suggestions such as not allowing for an owner to compost the waste on their own property as well; property owner being required to live on the premises where the chickens are located; only one coop permitted; no breeding; no cock fighting; 25 feet away from water body; back yards only; and consideration of other covenants or private restrictions. Council Member Christensen stated that several people have approached her and have voiced their opposition to allowing chickens within city limits. Michael Massmann, audience member, noted that he has circulated a petition that contains a couple hundred signatures of people that have interest in allowing chickens within the city. The Council Members noted that the majority of the feedback they have received from constituents is that they are not in favor of chickens within city limits. The Council did suggest that staff reach out to other cities that allow chickens in their communities for feedback on issues/concerns or lack thereof. Council Member Cook suggested only issuing a certain amount of permits per year, perhaps 10 per year. Discussion was held regarding how to gain feedback from constituents on their desire for chickens in the city — survey, social media, reach out to Council, etc. Motion by Christensen, second by Forcier, to adjourn at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Non -Waiver of Tort Liability Limits for General Liability Department: Finance LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the City's renewal of its general liability insurance policy for the period July 2019 through June 2020, the City must decide whether or not to waive the statutory municipal tort liability limits from $500,000 per claimant to $1,500,000 per occurrence. If the City does waive this, then the City must purchase excess liability coverage. Historically the City has not waived the municipal tort, because by doing so, the City exposes itself to potential claims and payments above the statutory limit. Staff recommendation is to not waive the tort liability limits. BOARD ACTION REQUESTED: The Council is requested to not waive the tort liability limits for the policy period of July 2019 through June 2020. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Purchase of Shady Ridge & Delaware Lift Stations Panel Equipment Department: PW/Eng LICENSE SECTION Meeting Date: 5/28/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As identified within the current Capital Improvement Plan, City staff has worked to solicit a quote to address the control panels at the Shady Ridge and Delaware area wastewater lift stations. Thus, please see the attached quote/proposal information and our technical consultant's recommendation letter. BOARD ACTION REQUESTED: Authorization of Purchase Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 56,921.00 Total City Cost: $ 56,921.00 Funding Source: Wastewater Funds Remaining Cost: $ 0.00 Funding Source: May 21, 2019 TO: City of Hutchinson Attn: Kent Exner 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation Shady Ridge and Delaware Lift Station Panel Procurement Dear Mr. Exner: N E RO ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 On behalf of the City, Nero Engineering and Spring Lake Engineering reviewed the proposals for the furnishing of the control panels for the Shady Ridge and Delaware Lift Stations. These are the third and fourth lift station rehabilitation projects in an overall effort to standardize equipment in all of the City's lift stations. As part of the first lift station rehabilitation project at the Harmony Lift Station, panel suppliers were evaluated to provide all of the new panels. Four sites were identified in the City's lift station study completed in 2016 to be completely replaced: Harmony, Otter Lake, Shady Ridge, and Delaware. Total Control Systems, Inc. was the successful proposer for furnishing the new panels and provided the following prices for the Shady Ridge and Delaware lift station panels. They also provided a cost for including insulation in both panels. Description Price Shady Ridge Control Panel $28,477.00 Delaware Control Panel $28,044.00 Add for Insulated Lining to Both Panels $400.00 Total Panel Procurement Cost $56,921.00 Our engineer's estimate of probable cost for the Shady Ridge and Delaware panel procurement was $70,000. It is our recommendation to award the panel procurement to Total Control for $56,921.00. We will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, d �W* kd Jennifer Svennes, PE CC: Tim Gratke, City of Hutchinson Request for Proposal to Furnish Equipment Shady Ridge & Delaware Lift Station Panel Procurement City of Hutchinson Proposer: TcYTAL CoNTf�o L SAS t M-6 / 1 Nc This proposal is submitted to: City of Hutchinson (Buyer) 111 Hassan Street SE Hutchinson, WIN 55350-2522 Project Description: Proposals to provide two (2) control panels including the enclosures, plant Programmabl e Logic Controllers (PLC), panel mounted Local Operator Stations (LOS), the Control Panel network switches, UPS a r d other components detailed in this RFP. Panels will be installed by others at the existing Shady Ridge and Del ware Lift Station locations. Equipment shall be in accordance with the attached plans and specifications. The Shady Ridge and Delaware Lift Station rehabilitation projects are the third and fourthjof several projects that will standardize lift station equipment throughout the City of Hutchinson's 13 lift stations 1.1 The undersigned Proposer proposes and agrees, if this Proposal is accepted, to er ter into an Agreement with Buyer in the form included in the Proposal documents and furnish the Good and Special Services as specified or indicated in the Proposal Documents for the prices and within the tin es indicated in this Proposal and in accordance with the other terms and conditions of the Proposal ocuments. 1.2 Proposer accepts ail of the terms and conditions of the Request for Proposals an c Instructions to Proposers, including without limitation those dealing with the disposition of Prop sal security. Proposer has not added any conditions or qualifying statements to the Proposal. The Proposal will remain subject to acceptance for the proposal withdrawal time stated in the Request for Propos Is, or for such longer period of time that Proposer may agree to in writing upon request of the Buyer. roposer will sign and deliver the required number of counterparts of the Agreement with Bonds, evide ce of insurance coverage, and other documents required by the Proposal Requirements within 7 ays after the date of Buyer's Notice of Award. 1.3 1.4 Proposer accepts the provisions of the Agreement as to liquidated damages in th ievent of its failure to furnish the Goods and Special Services in accordance with the schedule set forth in the Agreement. In submitting this Proposal, Proposer represents, as set forth in the Agreement, tgat: A. Proposer has examined and carefully studied the Proposal Documents, the of er related data identified in the Proposal Documents, and the following Addenda, receipt of hich is hereby acknowledged. Addendum No. Addendum pate Nero Engineering and Spring Lake Engineering I PROPOSAL FORM Project No. 10024 00400-1 S. If specified, or if in Proposer's judgment, any local condition that may affect [ 4st, progress or the furnishing of Goods and Special Services, Proposer has visited the Project Site nd become familiar with and is satisfied as to the local conditions. C. Proposer is familiar with and is satisfied as to all federal, state and local Laws I nd Regulations that may affect cost, progress and the furnishing of Goods and Special Services. D. Proposer has carefully studied and correlated the information known to Prop+er, and information and observations obtained from Proposer's visits, if any, to the Project Site wi h the Proposal Documents, E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities or discrepancies that Proposer has discovered in the Proposal documents, and the written reso I ut [c n thereof by Engineer is acceptable to Proposer, If there has been no written resolution by E ngineer, the Proposer has included in the Proposal a list of clarifications and exceptions to the Proposal Documents. F. The Proposal Documents are generally sufficient to indicate and convey unde ttanding of all terms and conditions for furnishing Goods and Special Services for which this Propo l is submitted. G. Proposer further represents that this Proposal is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Proposer has n ot directly or indirectly induced or solicited any other Proposer to submit a false or sham Proposal; P poser has not solicited or induced any individual or entity to refrain from proposing; and Proposer ha not sought by collusion to obtain for itself any advantage over any other Proposer or over Boyer. 1.5 Proposer will furnish the Goods and Special Services in accordance with the Contract Documents for the following prices: Item Proposal Item Description Unit of Price (U.S. Dollars) No. Measure 4JGWV6L,7MTftu*t0 fcxf t ftwiuAw (words) Pl One (1) Control Panel for the Shady Lump X"Iml' sr" Ridge Lift Station Sumo 9-77 One (figures) 7"NTY kJ6wrT+k)Ujpr,0 JgTy,4pL y� (words) PZ (1) Control Panel for the Lump $ 04q RNIl PbA00 Delaware Lift Station Sum (figures) Alternate: Include an alternate price for the following items: Item Proposal Item Description Unit of Price (U.S. Dollars) No. Measure Add r � l'oLl1� �rJ��l� N4�,at; (wards) Al Insulated lining for the Shady Ridge Ded tt and Delaware Lift Station Panels 400. o0 (circle one) 42 vent Covers for the Shady Ridge and A[ dd ¢r N.C..DOi~Lb Delaware Lift Station Panels circle one �r W ( ] �� trigures) 1J0/i {words} {figures} Nero Engineering and Spring Lake Engineering I PROPOSAL FQHM Project No. 10024 00400-2 'No Time to provide shop drawings and product data � _4 PF(I-YL � Panel Delivery Time after Approved Shop drawings and Product Data: q — 1,:5, wEEI�� Cost for Additional Day(s) of Installation Services Nero Engineering and Spring Lake Engineering I PROPOSAL FORM Project No. 10024 00400-3 If Proposer is: An Individual Name (typed or printed): By: (in dividu a I's signature) Doing business as: A Partnership Partnership Name: By: (SEAL) (SEAL} (Signature of general partner- attach evidence of autharity to sign) Name (typed or printed): A Corporation me. ` (6%L CaNTfZU L SYs S F•1[ . State of Incorporation: Type (Genera usiness, Pro s nal, Service, Limited Liability): �LiS i NE�SS 11 By: ur - attac idence of authority to sign) Name (typed or printed): AL I r, Title: :Pat-5 I a—N I (t .—,, If, Attest:��f'L�yt/� cZ�} - Date of Authorization to do business in State of Minnesota is `7 Z A Joint Venture Name of Joint Venture: First Joint Venturer Name: Bv: (Signature of first joint venture partner - attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer name: Bv: (Signature of second joint venture partner - attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) PORATE SEAL) (SEAL) (SEAL) (tacn joint venture must sign. The manner of signing for each individual, portne hip, and corporation that is a party to the joint venture should be in the manner indicates! above.) Proposer's Business Address: 3F�41 o yM 44 r tL.t<.,.:, PhoneNo.: 3zo 3% yg4Z Fax No.. S-ZO .��lb L{4L�3 SUBMITTED on 5/1-712,0+ 1 Nero Engineering and Spring Lake Engineering I PROPOSAL FORM Project No. 10024 00400-4 totalcontrol SYSTEMS;INC May 17, 2019 Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 To: City of Hutchinson. Re: Hutchinson, Minnesota — Delaware Lift station Improv. Total Control Systems, Inc. JCS) proposes to furnish equipment and services in accordance to the project plans and specifications that were received. Section 16900 Lift Station Controls Section as listed, Furnish only No field installation Including: Liftstation control panel duplex 240v 1 phase 2hp NEMA 3R 2 door stainless steel enclosure 42H 60W 12D Inner doors Enclosure SS 18" legs and skirts with louvers Door Stops Main breaker. 100 amp (SE rating) 35KAIC Generator breaker. 100 amp with interlock Generator Receptacle (supplied by city) mounted Incoming power terminal block Pump circuit breakers (2) Control circuit breakers Equipment circuit breakers Hand -Off -Auto and other switches, oil tight, 30 mm Pushbutton switches, oil tight 30mm Lamps, LED, oil tight, 30mm Per Spec. Condensation heater/fans, 400 watt Starters, NEMA size 2 SSOL Cooling filter/fans with stainless hoods with thermostat Phase monitor Lightning arrestor (TVSS) 100KVA Intrinsic barriers Class I, Div 1, Group C, D Relays GFI receptacle rated at 20 amps External alarm strobe Uninterruptible Power Supply Control power TVSS Ethernet switch Ntron 5 port Temperature Sensor Allen-Bradley Micrologix 1400 and cards Backup controller Allen Bradley Panelview Operator interface per spec Elapsed time meters (2) RTU outlet Space for Radio equipment RF lightning arrestor Door switches Cabinet Lighting LED Submittals and Documentation Base Programming, training Testing and commissioning 1 year warranty per specification Price for the Delaware lift station panel package: $28,044.00 excluding tax. Does not include: Sales Tax (Exempt if direct to City with Certificate) Meter sockets/Cold sequence disconnects Single phase pump start kits if needed RF cable and ends Antenna or Mast/Pole Cell or Internet service Operational Programming Overtemp/Seal Fail relays Floats Submersible Transducer Radio equipment Grounding materials Underground warning tape Installation of panels Conduit Perm its Demolition Generator and equipment Any wire external to panel - We acknowledge receipt of Addendum No.. - Retainage terms will be negotiated with the Contractor, but not exceed spec'd rate - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 90 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job -site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/lb Submittals 2-4 weeks after receipt of acceptable order. Equipment 6-8 weeks after engineer's approval. Accepted By Date totalcontrol SYSTEMS;INC May 17, 2019 Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 To: City of Hutchinson. Re: Hutchinson, Minnesota — Shady Ridge Lift station Improv. Total Control Systems, Inc. JCS) proposes to furnish equipment and services in accordance to the project plans and specifications that were received. Section 16900 Lift Station Controls Section as listed, Furnish only No field installation Including: Liftstation control panel duplex 240v 3phase 5hp NEMA 3R 2 door stainless steel enclosure 42H 60W 12D Inner doors Enclosure SS 18" legs and skirts with louvers Door Stops Main breaker. 100 amp (SE rating) 35KAIC Generator breaker. 100 amp with interlock Generator Receptacle (supplied by city) mounted Incoming power terminal block Pump circuit breakers (2) Control circuit breakers Equipment circuit breakers Hand -Off -Auto and other switches, oil tight, 30 mm Pushbutton switches, oil tight 30mm Lamps, LED, oil tight, 30mm Per Spec. Condensation heater/fans, 400 watt Starters, NEMA size 2 SSOL Cooling filter/fans with stainless hoods with thermostat Phase monitor Lightning arrestor (TVSS) 100KVA Intrinsic barriers Class I, Div 1, Group C, D Relays GFI receptacle rated at 20 amps External alarm strobe Uninterruptible Power Supply Control power TVSS Ethernet switch Ntron 5 port Temperature Sensor Allen-Bradley Micrologix 1400 and cards Backup controller Allen Bradley Panelview Operator interface per spec Elapsed time meters (2) RTU outlet Space for Radio equipment RF lightning arrestor Door switches Cabinet Lighting LED Submittals and Documentation Base Programming, training Testing and commissioning 1 year warranty per specification Price for the Shady Ridge lift station panel package: $28,477.00 excluding tax. Does not include: Sales Tax (Exempt if direct to City with Certificate) Meter sockets/Cold sequence disconnects RF cable and ends Antenna or Mast/Pole Cell or Internet service Operational Programming Overtemp/Seal Fail relays Floats Submersible Transducer Radio equipment Grounding materials Underground warning tape Installation of panels Conduit Perm its Demolition Generator and equipment Any wire external to panel - We acknowledge receipt of Addendum No.. - Retainage terms will be negotiated with the Contractor, but not exceed spec'd rate - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 90 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job -site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein /_1DO101 Submittals 2-4 weeks after receipt of acceptable order. Equipment 6-8 weeks after engineer's approval. Accepted By Date HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff Consent Agenda Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: RESOLUTION TO SELL AT AUCTION A 2009 Chevrolet Malibu VI 1G1ZH57899F221801 A 2015 Chevrolet Caprice VI 6G3NS5U20FL106211 A 2015 Chevrolet Caprice VI 6G3NS5U23FL10620 Vehicle to be sold at State Auction in Arden Hills. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell at auction Fiscal Impact: $ 17,000.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 15060 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction the following vehicles to be auction through Fahey Sales Inc. 2009 Chevrolet Malibu VIN #I G1ZH57899F221801 2015 Chevrolet Caprice VIN 96G3NS5U20FL 106211 2015 Chevrolet Caprice VIN 96G3NS5U23FL106204 Adopted by the City Council this 28t' day of May, 2019 Mayor City Administrator RESOLUTION NO. 15062 RESOLUTION RELATING TO PARKING RESTRICTIONS S.P. 133-130-002 From Station 21+17.7 to Station 24+25, Station 31+20 to Station 46+28 and Station 100+13.49 to Station 108+08.60 (SOUTH GRADE ROAD SW) IN THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, this resolution was passed this 28th day of May 2019 by the City of Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City". WITNESSETH: WHEREAS, the "City', has planned the improvement of South Grade Road SW, State Aid Route No. 130 from Dale St SW to State Trunk Highway 15 Service Road in the City of Hutchinson, Minnesota; and WHEREAS, the "City' will be expending Municipal State Aid Funds on the improvements of this street; and WHEREAS, this improvement maintains the existing parking restrictions on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MI N N ESOTA: THAT, the "City" shall ban the parking of motor vehicles on both sides of South Grade Road SW from Station 21+17.7 to Station 24+25 ( Dale to end of turn lanes), Station 31+20 to Station 46+28 (Steven St to Merrill St) and Station 100+13.49 to Station 108+08.60 (Merrill St to TH15) at all times. Adopted by the Hutchinson City Council this 28th day of May 2019. Gary Forcier, Mayor Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution to Sell Surplus Equipment at Auction Department: Planning LICENSE SECTION Meeting Date: 5/28/2019 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Planning/Building/Facilities Department has a surplus vehicle because of the purchase of a Ford Escape for the Building Department. A 2005 Dodge Dakota will be sent to auction at Fahey Auctioneers in Glencoe. BOARD ACTION REQUESTED: Approval of resolution. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15063 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and WHEREAS, the Hutchinson City Code, Section 91, Subdivision 3, Paragraph C, provides for the sale at auction of surplus property; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. 2005 Dodge Dakota Adopted by the City Council this 28t' day of May, 2019. Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/14/19 - 5/28/19 Check Date -------------------- 05/10/2019 Check ------------------- 205771 Vendor Name ------------------------------------------------------------- PREMIER TECH CHRONOS Description ----------------------------------------------------------------------- CREEKSIDE BAGGER UPGRADES - OSHA GRANT Amount ----------------------- 12,995.50 05/15/2019 205772 HENNEN EQUIPMENT, INC. 2017 KOMPTECH TOPTURN X55 COMPOST TURNER 473,775.00 05/24/2019 EFT957 EFTPS PAYROLL 5/5 - 5/18/2019 65,884.58 05/24/2019 EFT958 Child Support PAYROLL 5/5 - 5/18/2019 149.54 05/24/2019 EFT959 MN Dept of Revenue PAYROLL 5/5 - 5/18/2019 13,393.43 05/24/2019 EFT960 Provident Life and Acc Ins PAYROLL 5/5 - 5/18/2019 666.41 05/24/2019 EFT961 PERA PAYROLL 5/5 - 5/18/2019 52,212.36 05/24/2019 EFT962 TASC-Flex PAYROLL 5/5 - 5/18/2019 1,532.02 05/24/2019 EFT963 TASC-H S A PAYROLL 5/5 - 5/18/2019 12,909.73 05/24/2019 EFT964 ICMA PAYROLL 5/5 - 5/18/2019 2,360.00 05/24/2019 EFT965 VOYA PAYROLL 5/5 - 5/18/2019 530.00 05/24/2019 EFT966 MNDCP PAYROLL 5/5 - 5/18/2019 350.00 05/24/2019 205773 MNPEA PAYROLL 5/5 - 5/18/2019 468.00 05/24/2019 205774 UNUM Life Insurance PAYROLL 5/5 - 5/18/2019 1,141.88 05/24/2019 205775 HART PAYROLL 5/5 - 5/18/2019 585.47 05/28/2019 205776 ACE HARDWARE REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 726.81 05/28/2019 205777 ADVANCED POWER SERVICES, INC GENERATOR INSPECTIONS- WTP & WWTP 1,040.00 05/28/2019 205778 AEM MECHANICAL SERVICES INC INSTALL MINI SPLIT- HATS 3,144.50 05/28/2019 205779 AMERICAN BOTTLING CO MAY COST OF GOODS - LIQUOR STORE 122.32 05/28/2019 205780 AMERICAN RED CROSS 2019 LTS FACILITY FEE - WATERPARK 650.00 05/28/2019 205781 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS - LIQUOR STORE 116.73 05/28/2019 205782 ARCTIC GLACIER USA INC. MAY COST OF GOODS - LIQUOR STORE 369.04 05/28/2019 205783 ARTISAN BEER COMPANY MAY COST OF GOODS - LIQUOR STORE 542.95 05/28/2019 205784 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - HATS 333.28 05/28/2019 205785 AXON ENTERPRISE, INC. ANNUAL BODY CAMERA CONTRACT- POLICE 12,636.00 05/28/2019 205786 B & C PLUMBING & HEATING INC SPRING SERVICE - POLICE & EVENT CENTER 1,221.69 05/28/2019 205787 BALDWIN SUPPLY COMPANY HARDWARE SUPPLIES - CREEKSIDE 231.81 05/28/2019 205788 BELLBOY CORP MAY COST OF GOODS - LIQUOR STORE 951.45 05/28/2019 205789 BERNICK'S MAY COST OF GOODS - LIQUOR STORE 494.55 05/28/2019 205790 BETHANY FISCHER CAMPGROUND REFUND MAY 24-26 SITES 10, 11 270.00 05/28/2019 205791 BLOCK, BRANDON UB refund for account: 3-735-5600-8-04 34.84 05/28/2019 205792 BME LAB AND SCIENCE CALIB/MAINT AUTOCLAVE - WWTP 725.00 05/28/2019 205793 BOLTON & MENK INC. 8-UNITT-HANGAR CONST ADMIN FEES 1,091.06 05/28/2019 205794 BRADLEY SECURITY LLC DISASSEMBLE COMBO CHAMBER ON LOCK - POLICE 242.00 05/28/2019 205795 BREAKTHRU BEVERAGE MAY COST OF GOODS - LIQUOR STORE 10,382.31 05/28/2019 205796 BRITZ STORE EQUIPMENT INC. ROLL TRACKS FOR LIQUOR COOLERS 2,900.82 05/28/2019 205797 C & L DISTRIBUTING MAY COST OF GOODS - LIQUOR STORE 22,723.40 05/28/2019 205798 CANNON RIVER WINERY MAY COST OF GOODS - LIQUOR STORE 288.00 05/28/2019 205799 CARD SERVICES CASH WISE SUPPLIES FOR SENIOR CENTER 32.25 05/28/2019 205800 CARLOS CREEK WINERY MAY COST OF GOODS - LIQUOR STORE 468.00 05/28/2019 205801 CARLTON PLANTS PLANTS/TREES FOR FORESTRY 4,359.59 05/28/2019 205802 CAROL NEMITZ CLASS CANCELLATION REFUND 40.00 05/28/2019 205803 CENTRAL MCGOWAN ACETYLENE FOR CREEKSIDE 207.30 05/28/2019 205804 CHAD SYLWESTER CONSTRUCTION REFUND - CAMPGROUND 360.00 05/28/2019 205805 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 4,913.27 05/28/2019 205806 CINTAS CORPORATION CLEANING SERVICES - VARIOUS DEPTS 213.72 05/28/2019 205807 COMMISSIONER OF TRANSPORATION ADVERTISING DEVICES PERMIT RENEWAL- STREETS 60.00 05/28/2019 205808 CONNIE SYLWESTER CAMPGROUND RESERVATION REFUND MAY 21-25 150.00 05/28/2019 205809 CREEKSIDE SOILS MULCH & BITCON FOR PARKS PROJECTS 354.40 05/28/2019 205810 CROW RIVER GOLF CLUB 5/2 LIQUOR STORE EVENT 534.38 05/28/2019 205811 CROW RIVER WINERY MAY COST OF GOODS - LIQUOR STORE 924.00 05/28/2019 205812 DAWN PREHN CAMPGROUND RESERVATION REFUND MAY 24-26 90.00 05/28/2019 205813 DELEGARD TOOL CO SMALL TOOLS FOR HATS 986.54 05/28/2019 205814 DRAIN PROS INC MAIN LINE, CAMERA- RENTAL FOR PARKS DEPT 320.00 05/28/2019 205815 DUNDEE BASKET FOR DAVID KLITZKE FUNERAL - LIQUOR EE 34.99 05/28/2019 205816 DYNA SYSTEMS RINGS, CONNECTORS, CABLE TIES, SCREWS - WWTP 285.98 05/28/2019 205817 E2 ELECTRICAL SERVICES INC ELECTRICAL REPAIRS AT WTP & WWTP 655.46 05/28/2019 205818 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 05/28/2019 205819 VOID - 05/28/2019 205820 EVERGREEN APARTMENTS REIMB FOR INTEGRATED FIRE & SECURITY 1,250.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/14/19 - 5/28/19 Check Date -------------------- 05/28/2019 Check ------------------- 205821 Vendor Name ------------------------------------------------------------- EXNER, KENT Description ----------------------------------------------------------------------- REIMB: MMRDC TAP MTG, TH15 DISCUSSING, C Amount ----------------------- 460.70 05/28/2019 205822 FASTENAL COMPANY CABLE TIES, SCREWS, RUSTOL - PUBLIC WORKS 40.96 05/28/2019 205823 FLEXIBLE PIPE TOOL COMPANY POLE, GRABBERS, ATTMT, BASKET CATCHER- WWTP 1,118.90 05/28/2019 205824 FOKKEN, KYLE 2019 SCULPTURE STROLL - FLYING DUTCHMAN 1,000.00 05/28/2019 205825 FORD OF HIBBING PURCHASE 2019 FORD ESCAPE- BLDG INSPECTIONS 21,302.68 05/28/2019 205826 FORESTEDGE WINERY MAY COST OF GOODS - LIQUOR STORE 126.00 05/28/2019 205827 FOSTER MECHANICAL HVAC SYSTEM/EQUIP REPAIR - CITY CENTER 415.71 05/28/2019 205828 GAVIN, DONLEY & OSTLUND, LTD MONTHLY LEGAL FEE AGREEMENT 3,300.00 05/28/2019 205829 GLESENER UB refund for account: 3-115-9200-3-03 1.25 05/28/2019 205830 GRAINGER SUPPLIES FOR WATERPARK & WWTP 312.63 05/28/2019 205831 GREGORY BRADFORD CAMPGROUND RESERVATION REFUND MAY 22-28 210.00 05/28/2019 205832 HACH COMPANY FLUORIDE REAGENT - WTP 190.75 05/28/2019 205833 HAGER JEWELRY INC. NAME PLATES- PLANNING COMMISSION 49.50 05/28/2019 205834 HANSON & VASEK CONSTRUCTION CONCRETE ON 1ST AVE NE, JEFFERSON DRIVEWAY 8,200.00 05/28/2019 205835 HAUGEN, RICK L 2019 SCULTURE STROLL HONORARIAM 1,000.00 05/28/2019 205836 HENKE ENTERPRISES LLC RECOAT EPDXY FLOORING - HATS 2,650.00 05/28/2019 205837 HILLYARD / HUTCHINSON CLEANING SUPPLIES- VARIOUS DEPTS 244.35 05/28/2019 205838 HJERPE CONTRACTING REPAIR WATER MAIN & NEW CURBSTOP AT ROTARY 4,288.70 05/28/2019 205839 HOHENSTEINS INC MAY COST OF GOODS - LIQUOR STORE 557.00 05/28/2019 205840 HOISINGTON KOEGLER GROUP INC APRIL SERVICES - PARKS MASTER PLAN 7,809.60 05/28/2019 205841 HOLTMEIER CONSTRUCTION SCREENING RECLAIM GRAVEL - PUBLIC WORKS 9,614.60 05/28/2019 205842 HOWK, DAN REIMB: SAFETY FOOTWEAR 159.99 05/28/2019 205843 HUTCHINSON CO-OP MAXTRON OIL, GAS - PARKS & STREETS 151.22 05/28/2019 205844 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES- STREETS 162.50 05/28/2019 205845 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES- CREEKSIDE 482.74 05/28/2019 205846 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES- PARKS DEPT 1,214.80 05/28/2019 205847 HUTCHINSON, CITY OF AQUATIC CASH; ADMISSIONS/CONCESSIONS 1,435.00 05/28/2019 205848 HUTCHINSON, CITY OF STORM DRAINAGE 4/1 - 4/30'19 6,137.27 05/28/2019 205849 HUTCHINSON, CITY OF REPLENISH ATM IN CITY CENTER 5,000.00 05/28/2019 205850 1 & S GROUP, INC. APRIL SERVICES: REC CENTER IMPROVEMENTS 1,892.00 05/28/2019 205851 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIR - STORM WATER 2,450.00 05/28/2019 205852 IDEAL SERVICE INC SERVICE ON CUTLER HAMMER - WTP 580.00 05/28/2019 205853 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP SUPPLIES FOR HATS FACILITY 757.71 05/28/2019 205854 INTERSTATE POWER COMPANIES INC CREEKSIDE BAGGER PARTS 1,245.28 05/28/2019 205855 JACOBSEN, SEPTEMBER REIMB: REPLACE LIGHTING SUPPLIES - EVENT CTR 100.88 05/28/2019 205856 JOAN DIXON CLASS CANCELLATION REFUND 20.00 05/28/2019 205857 JOE'S SPORT SHOP YOUTH T-SHIRT ORDER FOR 2019 572.00 05/28/2019 205858 JOEL YLINEN CAMPGROUND RESERVATION REFUND MAY 24-26 90.00 05/28/2019 205859 JOHN HENRY FOSTER OIL FOR WWTP 53.90 05/28/2019 205860 JOHNSON BROTHERS LIQUOR CO. MAY COST OF GOODS - LIQUOR STORE 35,490.91 05/28/2019 205861 JOHNSON CONTROLS FIRE PROTECTION LP 06/01/19 - 5/31/20 CONTRACT - EVENT CENTER 216.25 05/28/2019 205862 JUUL CONTRACTING CO GARDEN RD TILE LINE / LES KOUBA ROAD 4,254.30 05/28/2019 205863 KAHNKE BROTHERS NURSERY PLANTS FOR PARKS & POLICE MEMORIAL PARK 279.46 05/28/2019 205864 KAY NELSON CLASS CANCELLATION REFUND 20.00 05/28/2019 205865 KELLY THAEMERT CONSTRUCTION REFUND - CAMPGROUND 90.00 05/28/2019 205866 KERI'S CLEANING & HANDYMAN SERVICES 5/1- 5/15 CITY CTR, LIBRARY, SR DINING 1,894.00 05/28/2019 205867 KNIFE RIVER CORPORATION WASHED ROCK - STREETS LANDSCAPING EXPENSE 308.00 05/28/2019 205868 KOHLS SWEEPING SERVICE CREEKSIDE - DOZER PILE ASHPALT/CONCRETE 1,235.00 05/28/2019 205869 L & P SUPPLY CO VARIOUS DEPTS - MOWER & EQUIP PARTS 7,453.25 05/28/2019 205870 LANO EQUIPMENT OF NORWOOD EQUIPMENT PARTS - PUBLIC WORKS 1,555.73 05/28/2019 205871 LESLIE FORTUN CLASS CANCELLATION REFUND 389.00 05/28/2019 205872 LIEN, MIKE REIMB: MILEAGE FOR CONF IN RAMSEY 87.00 05/28/2019 205873 LOCHER BROTHERS INC MAY COST OF GOODS - LIQUOR STORE 42,291.90 05/28/2019 205874 LORELEI JOHNSON CAMPGROUND REFUND 20.00 05/28/2019 205875 M-R SIGN SIGNS AND SIGN POSTS 2,655.80 05/28/2019 205876 MACQUEEN EQUIP LLC FILTERS - STORM WATER EQUIPMENT 122.21 05/28/2019 205877 MAIN STREET SPORTS BAR EDA SIGN & AWNING GRANT 1,000.00 05/28/2019 205878 MCLEOD COUNTY PUBLIC WORKS CONTRIBUTION FOR NE RING ROAD STUDY 8,000.00 05/28/2019 205879 MCLEOD COUNTY RECORDER RESOLUTIONS 15017 & 15018 - WOODSTONE 92.00 05/28/2019 205880 MEDICA June Medical Insurance 139,380.70 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/14/19 - 5/28/19 Check Date -------------------- 05/28/2019 Check ------------------- 205881 Vendor Name ------------------------------------------------------------- MENARDS HUTCHINSON Description ----------------------------------------------------------------------- REPAIR & MAINT SUPPLIES - VARIOUS DEPTS Amount ----------------------- 1,066.16 05/28/2019 205882 MINNESOTA DEPT OF HEALTH Q2 2019 STATE FEE - WATER CONNECTIONS 7,643.00 05/28/2019 205883 MINNESOTA DEPT OF MOTOR VEHICLE TITLE/REG 2019 FORD ESCAPE & CHEVY IMPALA 2,867.40 05/28/2019 205884 MINNESOTA VALLEY TESTING LAB SAMPLE TESTING FOR WWTP 1,093.50 05/28/2019 205885 MNDRIVERSMANUALS.COM COMMERCIAL & MOTORCYCLE MANUALS - DMV 433.76 05/28/2019 205886 NASH FINCH COMPANY 1ST QTR 2019 CAM - LIQUOR STORE PARKING LOT 2,714.99 05/28/2019 205887 NERO ENGINEERING LLC VARIOUS WWTP PROJECTS 14,909.60 05/28/2019 205888 NORTHERN BUSINESS PRODUCTS OFFICE & CLEANING SUPPLIES - POLICE, REFUSE 93.58 05/28/2019 205889 NORTHERN GREEN EXPO 2020 GREEN EXPO BOOTH - CREEKSIDE 441.15 05/28/2019 205890 NORTHERN STATES SUPPLY INC STEP DOWN BUTT CONNECTORS - HATS 30.53 05/28/2019 205891 NORTHERN TIER TRANSPORTATION LLC FREIGHT CREEKSIDE PRODUCT - GRAND FORKS 750.00 05/28/2019 205892 OFFICE DEPOT OFFICE SUPPLIES FOR VARIOUS DEPTS 102.35 05/28/2019 205893 OFFICE OF MN IT SERVICES APRIL 2019 SERVICES - DMV 192.55 05/28/2019 205894 PATRICIA HANSON CONSTRUCTION REFUND: CAMPGROUND 270.00 05/28/2019 205895 PAULSON, JOHN REIMB: MILEAGE/MEALS FOR U OF M CONF 200.15 05/28/2019 205896 PAUSTIS WINE COMPANY MAY COST OF GOODS - LIQUOR STORE 4,951.33 05/28/2019 205897 PECE RECYCLING LLC 85 PALLETS-CREEKSIDE 403.75 05/28/2019 205898 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP STAFFING MAY 5 - 18 7,906.22 05/28/2019 205899 PHILLIPS WINE & SPIRITS MAY COST OF GOODS - LIQUOR STORE 10,866.00 05/28/2019 205900 PIKE TRANSFER LLC FREIGHT CREEKSIDE PRODUCT - FALCON HEIGHTS 700.00 05/28/2019 205901 PREMIUM WATERS 5 GAL DEPOSIT - PARKS GARAGE 6.50 05/28/2019 205902 PRIDE SOLUTIONS INC CREEKSIDE BAGGING LINE PARTS 216.67 05/28/2019 205903 PRO AUTO MN INC. #775 2006 DAKOTA: REPAIR BRAKE LIGHTS- STREETS 364.81 05/28/2019 205904 QUADE ELECTRIC LAMPS FOR POLICE / REPAIRS AT CITY CENTER 125.45 05/28/2019 205905 QUILL CORP OFFICE SUPPLIES FOR POLICE DEPT 195.96 05/28/2019 205906 RAHN PAINTING & CONTRACTING LLC MAR -APR SNOW REMOVAL- CITY CENTER/LIBRARY 1,725.00 05/28/2019 205907 RED BULL DISTRIBUTION COMPANY, INC. MAY COST OF GOODS - LIQUOR STORE 121.00 05/28/2019 205908 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO VARIOUS LOCATIONS 51,937.32 05/28/2019 205909 ROEPKE, MADDIE REIMB: SAFETY FOOTWEAR 94.99 05/28/2019 205910 RONDA BERG CANCELLED ONE NIGHT - REC CENTER 25.00 05/28/2019 205911 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 627.33 05/28/2019 205912 SALAZAR, MICHAEL REIMB: LODGING/MEALS FOR POLICE TRAINING 481.67 05/28/2019 205913 SAMANTHA JOHNSON CANCELLED SHELTER DUE TO WEATHER 35.00 05/28/2019 205914 SANDRA RADUENZ CAMPGROUND REFUND FOR MAY 28 - JUNE 5 270.00 05/28/2019 205915 SCHULTE, JOSH REIMB: 2 CYCLE OIL FOR RESCUE BOAT- FIRE DEPT 23.83 05/28/2019 205916 SCOTT LUCKSINGER CAMPGROUND RESERVATION REFUND MAY 24-26 90.00 05/28/2019 205917 SHERWIN WILLIAMS PAINT FOR REC CENTER BUILDING 190.56 05/28/2019 205918 SITEONE LANDSCAPE SUPPLY HERBICIDE - PARKS DEPT 1,987.50 05/28/2019 205919 SOLUS LED LED WALL PACKS - CIVIC ARENA 1,125.00 05/28/2019 205920 SORENSEN'S SALES & RENTALS #312 TRACTOR: BUSHINGS -STREETS 11.91 05/28/2019 205921 SOUTHERN WINE & SPIRITS OF MN MAY COST OF GOODS - LIQUOR STORE 17,936.42 05/28/2019 205922 STANDARD PRINTING-N-MAILING MAILING SERVICE & POSTAGE FOR 4/28 - 5/11 667.50 05/28/2019 205923 STAPLES ADVANTAGE OFFICE/CLEANING SUPPLIES - VARIOUS DEPTS 877.99 05/28/2019 205924 STREICH TRUCKING CREEKSIDE FREIGHT TO VARIOUS LOCATIONS 900.00 05/28/2019 205925 SUN LIFE FINANCIAL April Dental Claims & May Admin Fees 8,540.90 05/28/2019 205926 TALKING WATERS BREW CO MAY COST OF GOODS - LIQUOR STORE 355.00 05/28/2019 205927 TAPS-LYLE SCHROEDER CLEANED LINEN & TOPS 5/15 - EVENT CENTER 25.00 05/28/2019 205928 THOMSON REUTERS-WEST APRIL WEST INFO CHARGES- LEGAL 2,137.85 05/28/2019 205929 TKO WINES MAY COST OF GOODS - LIQUOR STORE 1,504.00 05/28/2019 205930 TRIMBO, DAVID SHAMPOO & DEEP SCRUB - POLICE STATION 960.00 05/28/2019 205931 TRIPLE G COMPANIES SOUTH PARKT-PADS: SITE WORK, GRAVEL 3,500.00 05/28/2019 205932 UNITED FARMERS COOP FUEL FOR HATS FUEL SYSTEM 36,392.72 05/28/2019 205933 URBAN SPRITE MEDIA CREEKSIDE RADIO ADVERTISING 750.00 05/28/2019 205934 VERIZON CONNECT NWF, INC. MONTHLY - GPS LOCATORS -5 PUB WORKS VEHICLES 94.75 05/28/2019 205935 VERIZON WIRELESS APR 03 - MAY 02 SERVICES - POLICE 38.22 05/28/2019 205936 VIKING BEER MAY COST OF GOODS - LIQUOR STORE 17,518.07 05/28/2019 205937 VI KING COCA COLA MAY COST OF GOODS - LIQUOR STORE 307.15 05/28/2019 205938 VINOCOPIA INC MAY COST OF GOODS - LIQUOR STORE 2,196.26 05/28/2019 205939 WALK MS SHELTER REFUND FROM MAY 5TH 40.00 05/28/2019 205940 WASTE MANAGEMENT OF WI -MN 5/1- 5/15'19 REFUSE DISPOSAL 6,481.67 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/14/19 - 5/28/19 Check Date -------------------- 05/28/2019 Check ------------------- 205941 Vendor Name ------------------------------------------------------------- WEST CENTRAL SANITATION INC. Description ----------------------------------------------------------------------- MAY RESIDENTIAL HAULING SERVICES Amount ----------------------- 44,999.36 05/28/2019 205942 WINE COMPANY, THE MAY COST OF GOODS - LIQUOR STORE 2,565.95 05/28/2019 205943 WINE MERCHANTS INC MAY COST OF GOODS - LIQUOR STORE 171.22 05/28/2019 205944 WINEBOW FINE WINE & SPIRITS MAY COST OF GOODS - LIQUOR STORE 1,097.50 05/28/2019 205945 WM MUELLER & SONS FINE MIX AND ASPHALT FOR STREET REPAIRS 966.00 05/28/2019 205946 WORTZ, TORI REIMB: SAFETY FOOTWEAR 175.00 05/28/2019 205947 WRIGHT COUNTY COURT ADMIN BAIL: C SI LLIVE NT 50.00 05/28/2019 205948 ZIEMER, JAMIE UB refund for account: 1-395-7150-7-03 88.85 05/28/2019 205949 ERLANDSON, ANDREW REIMB: MEALS AT TRAINING- POLICE 73.71 Total- Check Disbursements: $ 1,317,434.03 Department Purchasing Card Activity - April 2019 Date Dept Vendor Name Description Amount 04/22/2019 ADMIN MINNESOTA CONTINUING LEGAL EDUC Continuing Education for Legal 1,845.00 04/01/2019 FIRE SUPERAMERICA Refuel fire command truck at factory visit Luverne 55.00 04/01/2019 FIRE PERKINS Meals while at factory visit in Luverne MN 91.32 04/03/2019 FIRE MN STATE FIRE CHIEFS ASSN MSFCA annual membership Jason Sturges 57.00 04/03/2019 FIRE MN STATE FIRE CHIEFS ASSN MSFCA annual membership Randall Abelson 57.00 04/03/2019 FIRE MN STATE FIRE CHIEFS ASSN MSFCA annual membership Mike Schumann 93.00 04/08/2019 FIRE JIMMY JOHNS Meal, Rochester fire school, Jason Sturges 14.47 04/08/2019 FIRE KWIKTRIP Fuel, Rochester fire school, Jason Struges 31.80 04/08/2019 FIRE FIREHOUSE SUBS Meal, Rochester fire school, Jason Sturges 18.35 04/09/2019 FIRE POTBELLY Meal, Rochester fire school, Jason Sturges 9.16 04/09/2019 FIRE STAYBRIDGE SUITES Lodging, Rochester fire school, Jason Sturges 278.52 04/12/2019 FIRE WAL-MART Supplies, water & truck wash soap 67.06 04/29/2019 FIRE JIMMYS PIZZA Meals for crew during prescribed burns in City 92.01 04/10/2019 FINANCE HUTCHINSON, CITY OF Tandem Trailer - Credit card fee at DMV licensing 4.83 04/10/2019 FINANCE HUTCHINSON, CITY OF Tandem trailer license at DMV - Parks Dept 194.00 04/17/2019 FINANCE AMAZON Legal note pads post -it notes 16.47 04/25/2019 FINANCE AMAZON Standing Desk for S.Neal - Finance 169.99 04/25/2019 FINANCE AMAZON Tissues for City Center 59.99 04/26/2019 FINANCE AMAZON Silicone, Polyurethane Adhesive 84.37 04/02/2019 IT AMAZON Network Rack Cooling Fan 24.99 04/03/2019 IT SMARTDRAW Credit for software purchase in April (2.06) 04/03/2019 IT AMAZON Mouser Pads and mice for stock 77.21 04/04/2019 IT URBAN ARMOR GEAR Case for Forestry IPAD 96.58 04/04/2019 IT BESTBUY IPAD for Forestry 1,089.99 04/05/2019 IT AMAZON IPAD Pencil for DHalquist 94.88 04/08/2019 IT AMAZON Toner for Jean Ward 109.89 04/08/2019 IT AMAZON Monitor Stand for Dan Nordmann 73.99 04/09/2019 IT AMAZON Desk Organizer TKloss 12.99 04/09/2019 IT AMAZON Amazon Account Reimbursement Change (119.00) 04/10/2019 IT AMAZON DVD for body cams 49.51 04/15/2019 IT WEB NETWORKSOLUTIONS Webpage for Hutchinson Public Arts 244.89 04/18/2019 IT FAXPRODUCTS Black Ice Viewer Software 69.98 04/24/2019 IT AMAZON Fiber patch Cables for Armer Radio System 95.40 04/26/2019 IT AMAZON Fiber patch Cables for Armer Radio System 13.35 04/29/2019 IT AMAZON Fiber patch Cables for Armer Radio System 15.90 04/01/2019 PRCE AMAZON Door Hinge 75.11 04/02/2019 PRCE AMAZON Exit Sign Protector 115.88 04/02/2019 PRCE AMAZON Wristbands 70.60 04/02/2019 PRCE POOLWEBAQUATICTECH Pool Strainer Knob 92.75 04/08/2019 PRCE OPENTIP.COM Bleacher End Caps 47.90 04/11/2019 PRCE WHENIWORK.COM Employee Scheduling 80.65 04/16/2019 PRCE GREEN PAPER PRODUCTS Cups, Lids, Straws and Clams 1,921.72 04/17/2019 PRCE AMAZON Pens 29.94 04/17/2019 PRCE AMAZON Markers, Whiteboard 32.97 04/17/2019 PRCE AMAZON Pencils, Pads and Post Notes 25.74 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/14/19 - 5/28/19 Check Date -------------------- 04/24/2019 Check ------------------- PRCE Vendor Name ------------------------------------------------------------- POOLWEBAQUATICTECH Description ----------------------------------------------------------------------- Perlite Amount ----------------------- 2,451.80 04/29/2019 PRCE CONCEPTS AND DESIGNS, INC Burner 107.42 04/09/2019 PLANNING 13213 TRAINING EDUCATION account refund (179.00) 04/12/2019 PLANNING AMAZON stand up desk for Andrea 159.99 04/17/2019 PLANNING AMAZON stand up desk for Maddie 159.99 04/23/2019 PLANNING AMAZON phone cord adapter 6.99 04/24/2019 PLANNING AMAZON belts for HVAC 10.97 04/25/2019 PLANNING AMAZON belts for HVAC 35.05 04/29/2019 PLANNING GTS planning commissioner training for Tom Wirt. 150.00 04/19/2019 POLICE BEST WESTERN Training MN Chiefs ETI Lodging 368.28 04/23/2019 POLICE MINNESOTA BOOKSTORE Data Privacy Guide books 61.10 04/24/2019 POLICE BCA TRAINING & DEVELOPMENT DMT Refresher - Nagel 75.00 04/25/2019 POLICE AMAZON Protective gloves for weapons and bloodborne 179.88 04/26/2019 POLICE QDOBA 1740 Lunch for interview panel Lt. promotion 61.64 04/30/2019 POLICE BCA TRAINING & DEVELOPMENT Schmeling basic narcotics course 375.00 04/09/2019 PUB WORKS PAYPAL WWTF vacuum cleaner bags filters 21.49 04/17/2019 PUB WORKS PAYPAL WWTF garage heating unit fan motor 140.00 04/19/2019 PUB WORKS HAYES INSTRUMENT CO Engineering surveying supplies 680.74 04/19/2019 PUB WORKS AMERICAN PUBLIC WORKS ASSN - APWA Public Works Conference- Kent E. 829.00 04/29/2019 PUB WORKS PAYPAL RO Operations Maintenance Class - Jim N. 319.00 04/29/2019 PUB WORKS PAYPAL WW Refrigerated Sampler 3,499.99 04/29/2019 PUB WORKS PAYPAL WW Refrigerated Sampler - sales tax 258.12 04/29/2019 PUB WORKS PSN MINNESOTA RWA MN Backflow prevention workshop - Mike L. 160.00 04/30/2019 PUB WORKS PSN MINNESOTA RWA MN Engineering basics training - Tim G. 125.00 04/19/2019 CREEKSIDE SPS COMMERCE March 2019 SPS charges for UH, ACE, Bomgaars 303.90 04/26/2019 CREEKSIDE AMAZON Speaker mics for 2-way handheld radios 85.40 04/26/2019 CREEKSIDE AMAZON Speaker mics for 2-way handheld radios 42.70 04/26/2019 CREEKSIDE AMAZON Batteries for 2-way handheld radios 92.52 04/26/2019 CREEKSIDE AMAZON Batteries for 2-way handheld radios 46.26 04/26/2019 CREEKSIDE RECYCLING ASSOCIATION RAM conference for GreenCorp member E. Vollmer 20.00 04/01/2019 LIQUOR FACEBOOK Facebook ads 60.00 04/03/2019 LIQUOR ACE HARDWARE misc operating supplies 9.98 04/05/2019 LIQUOR AMAZON display basket 63.30 04/16/2019 LIQUOR ACE HARDWARE screws for cooler reset 10.58 04/16/2019 LIQUOR RETAIL INFORMATION TEC RITE monthly fee 213.75 04/16/2019 LIQUOR RETAIL INFORMATION TEC RITE support package 1,067.68 04/23/2019 LIQUOR EIG CONSTANTCONTACT.COM email blast advertising 70.00 04/17/2019 EDA MIDAMERICA EDC Registration for webinar 25.00 04/19/2019 EDA MAIN STREET SPORTS BAR Lunches for Finance Team meeting 76.24 Total- Purchasing Cards: $ 19,925.85 GRAND TOTAL $ 1,337,359.88 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of Water Wastewater Rate Structure Study Recommendation Department: Water/Wastewater LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: Karen Cavett - SEH Reviewed by Staff Communications, Requests Time Requested (Minutes): 20 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has been working with SEH over the last 6+ months to evaluate our water and wastewater rates. This evaluation involves a very detailed look into our past, present, and future revenues and expenditures at both the Water and Wastewater Treatment Plants. There are a number of reasons the rate study was initiated at this time: • Rate evaluations should be conducted every ten years. The last one done for water/wastewater was in 2009 • State statute requires public water suppliers to adopt a DNR approved Water Conservation Rate structure • The use of a January/February average for monthly sewer billing is not representative of the actual sewer use • Evaluation of fixed versus variable expenses was needed to determine the need for adjustments to base versus usage rates The City's three goals for a rate structure included: • Promote customer conservation of water use • Provide fair and equitable rates • Generate sufficient revenue stability Attached for your reference is the "Water -Wastewater Rate Study Summary" that describes the various structures that we currently use, that are used by other utilities, and what is being recommended for our future use. Karen Cavett, SEH, has been leading this effort and will present on the projects various inputs and considerations used to come to the recommended rate structures as noted in the Summary. Staff recommends proceeding with the recommended rate structures as proposed in the Summary. BOARD ACTION REQUESTED: No formal action is required Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: SEH Building a Better World for All of Us® TO: Honorable Mayor and City Council FROM: Karen Cavett DATE: May 22, 2019 RE: Water and Sewer Rate Study SEH No. HUTCH 147735 14.00 MEMORANDUM The goals of the water and sewer rate study are to identify a rate structure for each utility that will promote water conservation, provide fair and equitable rates, and generate revenue stability. The attached "Rate Structure Recommendation" identifies potential rate structures and the current versus recommended water and sewer rate structures. The recommended utility rates include the recommendations summarized below which will be discussed in further detail at the May 28, 2019 Council Meeting. Summary of Recommendations: • Switch from a decreasing block to an increasing block rate structure for water rates. • Switch from a uniform to an increasing block rate structure for sewer rates. • Base charge to include "fixed costs": labor & benefits, insurance, debt, phone, etc. • Usage charge to include "variable costs": electricity, chemicals, biosolids, etc. • Add the following classifications: o Res -Mobil Home (currently classified as commercial and Res -Apartment) o Res -Mixed (connections serving combined residential/commercial) • Monthly usage charge for sanitary sewer is currently based on the average metered flow for January and February. Change so usage charge is based on metered monthly flow January through December. • Allow irrigation meters to be installed for exterior water use (watering lawns, gardens, filling pools, etc.). • Irrigation meters: set cost per 1,000 gallons higher than cost per 1,000 gallons for water meters, to encourage reduction of non -essential water use (no sanitary sewer fee for irrigation meter). • Base charge for a single family connection = 1 Residential Equivalent Unit (REU) = 4,000 gallons. • Base charge for a multi -family connection = 0.65 x # units. • Base charge for non-residential connection = based on meter size (equivalent water use). • Tiers for usage charge (water and sewer): o Tier 1: 0 to 4,000 gal/month o Tier 2: 4,001 to 8,000 gal/month o Tier 3: 8,001 to 12,000 gal/month o Tier 4: >12,000 gal/month kac Enclosure p:\fj\h\hutch\147735\1-genl\16-meet\2019.5.28\seh memo - rate structure recommendations.docx Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 11 Civic Center Plaza, Suite 200, Mankato, MN 56001-7710 SEH is 100% employee -owned I sehinc.com 1 507.388.1989 1 877.316.7636 1 888.908.8166 fax 1 Rate Structure Recommendation The City of Hutchinson requested a study to evaluate the benefits and effects different drinking water and sanitary sewer rate structures will have on customers. The City's three goals for a rate structure included: • promote customer conservation of water use, • provide fair and equitable rates, and • generate sufficient revenue stability The Minnesota Department of Natural Resources (DNR), per Minnesota Statutes Section 103G.291, requires public water suppliers serving more than 1,000 people to adopt demand reduction measures, including a water conservation rate, or a uniform rate with a conservation program. A water conservation program is intended to reduce demand for water, improve efficiency in use, reduce losses and waste of water. A major benefit of water conservation is the reduction in both total daily and peak demands on water and sewer systems. There are reduced demands placed on the City's existing infrastructure such as; wells, water towers, treatment facilities, and collection and distribution systems, which delays capacity related improvements. To ensure fair and equitable rates, the cost of providing services was used to determine rates. Cost of service identifies fixed and variable costs. Fixed costs are expenses that occur whether the City conveys or treats 1 gallon or 1,000 gallons of water or wastewater. These costs include; insurance, debt, labor, etc. Variable costs directly relate to the volume of water or wastewater conveyed or treated. These costs include; electricity, chemical use, biosolids, etc. Fixed costs are typically covered by a monthly service fee or base charge. Variable costs are typically covered by a usage charge or $ per 1,000 gallons. The City currently receives revenue from a sales tax, approved through 2026. To ensure proposed rates generate sufficient revenue, annual expenses and required revenue have been projected out past 2026 to 2040. The goal is to cover future projected expenditures without large increases in rates and to maintain a minimum annual balance in each account based on each system's debt load and annual operation and maintenances costs. 1.1 Recommended Rate Structure All rate structures evaluated included a base charge for fixed costs and a usage charge for variable costs. The usage charge is a cost per thousand gallons (per 1,000 gal) of metered water. The City bills monthly. The recommended rate structure for both water and sewer usage is an increasing block rate structure. An increasing block rate structure was selected because it promotes conservation without penalizing medium volume users. The rate structure also can be incorporated into existing metering and billing systems. For the usage portion of the water and sewer rates, the following structures were evaluated: • Decreasing Block • Uniform • Increasing Block • Excessive Block • Seasonal • Time of Use • Individualized Goal Currently, billing for sewer service is based on average metered water use for the two months of January and February. It is assumed this flow is representative of the average monthly flow that would be sent to the sanitary sewer year round. We recommend that sanitary sewer flow be billed based on actual monthly metered water use. By making this change, the City will maximize revenue, reduce losses, and promote conservation. For users who irrigate their lawn, irrigation meters are available at the customer's cost. Customers will not be charged sewer rates for flow through irrigation meters. 1.1.1 Decreasing Block (Existing Water Rate Structure) A decreasing block rate structure is a tiered (block) structure with a decreasing price per -unit as water use increases. The city's existing rate structure is a decreasing block rate structure. A decreasing block rate structure does not meet conservation requirements and is not allowed by state statutes. This rate structure also does not meet the City's own conservation goals and is, therefore, not a recommended rate structure. 1.1.2 Uniform (Existing Sewer Rate Structure) Minnesota Statutes require public water suppliers serving more than 1,000 people to adopt demand reduction measures, including a water conservation rate, or a uniform rate with a conservation program. In order to use a uniform rate structure a city must meet the water conservation goals, which include: • Unaccounted water: < 10 percent • Residential per capita demand: < 75 gallons per day • Decreasing per capita demand • Decreasing peak demand Please note these concern drinking water rates only. The statute does not regulate sanitary sewer rates. The City would occasionally meet some of the water conservation goals. However, a uniform rate structure is not recommended because it does not consistently meet the State conservation rate structure goals. 1.1.3 Increasing Block (Recommended Water & Sewer Rate Structure) An increasing block rate structure is a tiered (block) structure with an increasing price per -unit as water use increases. Customers pay a lower rate for the first block of water used. An increased rate is then applied to any water use that exceeds the first block, but falls within the second block. Typically, 3 to 4 blocks are used and the rates increase by 25% between blocks. The figure below is a basic example of an increasing block rate structure. The rate structure promotes conservation through a reduced rate with less water use. $4 per 1,000 gal. Tier 1 0 — 4,999 gal. Increasing Block Rate Structure $5 per 1,000 gal Tier 2 5,000 — 6,999 gal. $6.25 per 1,000 gal. Tier L7,000 — 8,999 gal. The smaller the range is between tiers, the more customers will be able to reduce their use into a lower tier by implementing conservation measures. Tiers are established based on the average water use of the majority of customers. By establishing tiers in this manner, the number of customers who may benefit from conservation is maximized. For example, approximately 97% of the City's water customers use an average of 12,000 gallons per month or less. Tiers set at 12,000 gallons and less maximizes the customers who may benefit from conservation measures. An increasing rate structure is recommended for both the drinking water and sanitary sewer rate structures because: • The rate structure encourages conservation. • The rate structure can be implemented with the City's current metering and billing system. 1.1.4 Rate Structures Not Recommended Excessive Block An excessive block rate structure is a tiered (block) structure with a large (excessive) increasing price per - unit as water use increases. Typically, an excessive block rate encourages greater conservation than an increasing rate structure. However, an excessive block rate structure can have a high financial impact on customers, which was why it was not selected. Seasona A seasonal rate structure sets a higher price per -unit during peak water demand season (warm/summer months) and lesser price per -unit demand during the low demand season (cold/winter months). The rate structure promotes peak demand reduction by encouraging reduction of water use during peak periods of the year. Conservation may occur when the higher rates are in place. However, it was not selected because conservation is not encouraged year round and may increase confusion for customers. Time of Use A time of use rate structure sets a higher price per -unit during daily peak water demand. The rate structure promotes peak demand reduction by encouraging reduction of water use during peak periods of the day. Conservation may result from a time of use rate. However, it was not selected because conservation is not encouraged year round, it may increase confusion for customers, and the current metering and billing system does not support this billing structure. Individual Goal Rate An individual goal rate structure sets different rate structure for each customer. The rate structure promotes conservation by tailoring rate structures to each customer's average use. However, this rate structure takes significant time and resources to implement. It was not selected because the City's existing meters and billing system are not able to implement the rate structure and the rate structure may increase confusion and contention with customers. 1.2 Rate Structure — Base It is recommended that the base charge be billed per residential equivalent unit (REU) for residential customers and per meter size for non-residential customers. This is a change from the existing base charge, which is billed per meter for drinking water and per connection for sanitary sewer. Base Charge & Fixed Costs The base charge of a rate structure covers fixed costs. Fixed costs do not change proportionally with a minor change in flow. These costs typically include; labor & benefits, insurance, debt, phone, etc. Residential Equivalent Unit (REU) Residential equivalent unit (REU) is a way to normalize water use on a per connection basis for residential users. The REU is calculated by dividing single-family water use by the number of single- family connections. For the City of Hutchinson, one REU equals 4,000 gallons per month. An REU can also be calculated for multifamily residential users. Multifamily water use is divided by the number of multifamily units, instead of the number of multifamily connections. For the City of Hutchinson, one multifamily REU equals 2,600 gallons per month. Knowing the REU aids in determining the base capacity for each customer. 1.2.1 Residential Customer Customer Classification Residential users are typically classified as single-family customer and multifamily customers. The City classifies multifamily customers further into residential apartment (Res -Apartment), residential condominium (Res -Condo), and residential duplex (Res -Duplex). Three mobile home facilities are located within city limits. We recommend creating a fourth multifamily classification for mobile home facilities (Res -Mobile Home). REU Factor for Residential Customers One single-family customer typically equals one REU (4,000 gallons per month). Therefore, the base charge for a single-family customer is one times the base charge. As noted above, multifamily customers use 2,600 gallons per month or approximately 65% (2,600 divided by 4,000) of water compared to single- family customers. For this reason, we recommended applying a factor of 0.65 to the base charge for multifamily customers. • Average single-family customer uses 4,000 gallons per month = 1 REU • Average multifamily customer uses 2,600 gallons per month = 0.65 x 1 REU Bill per Unit for Multifamily We recommend billing multifamily dwellings base charges based on the number of units in the dwelling multiplied by 0.65. Currently the base charge is billed by connection. For example, a 100-unit apartment complex is only billed one base charge. By billing just one base charge for the apartment complex, the base capacity for the apartment complex is not covered. By billing a base charge for each unit in a multifamily dwelling times 0.65, the base capacity for the entire complex is accounted for. For example a 100-unit apartment would be billed 100 times the base charge times 0.65 and a 10-unit apartment would be billed 10 times the base charge times 0.65. 1.2.1.1 Single Family Customer Recommendation • One single family equals one REU, or one times the base charge. 1.2.1.2 Multi Family Customer Recommendation • Create a classification for mobile home facilities under multifamily facilities. • One multifamily unit equals 0.65 REU, or 65% times the base charge. • Bill multifamily dwelling by the number of units times the base charge times 65%. 1.2.2 Non -Residential Customer The City has two non-residential classifications, commercial and industrial. Unlike residential customers, non-residential customer's water usage can vary significantly from customer to customer. We recommend commercial and industrial base charges be based on the size of the water meter. Meter Equivalent Units. Water flow to commercial and industrial customers is limited by the size of the water meter. The larger the meter, the larger the flow. Therefore, the allocated capacity is tied to the size of the meter. Meter equivalent units are used to normalize the flow to a residential meter. For example, if the total flow for all 2-inch meters is 300,000 gallons and there are 30 users, the average flow per meter is 10,000 gallons. By dividing 10,000 gallons by the REU of 4,000 gallons, the result is a meter equivalent unit of 2.5 for a 2- inch meter. The bill is then calculated by multiplying the base charge by the meter equivalent unit. 1.2.2.1 Commercial Customer Recommendation • Bill commercial customers by a Meter Equivalent Unit times the base charge. 1.2.2.2 Industrial Customer Recommendation • Bill industrial customers by a Meter Equivalent Unit times the base charge. K N 00 N O Cfl T v Is CD C) v CD W rF CD ly cn rMOL CL w Water & Sewer Rate Study Background information Goals Existing Water Rate Structure • Water Conservation Rate Structures • Existing Sewer Rate Structure • Recommendations A SEH Building a Better World for All of Us° Water & Sewer Rate Study Background Data Historical water demand (gallons/day) • Projected population growth • Projected commercial & industrial growth • Water Use: — Single Family — Multi -Family — Commercial — Industrial A SEH Building a Better World for All of Us° Water & Sewer Rate Study Background Data Historical water demand (gallons/day) ChartArea Monthly Water Use fi5,000 50,000 55,000 50,000 45,oao 40.000 35,000 30,000 25,000 20,000 A SEH —Water Demand 2015* —Water Demand 2016* —Water Demand 2017* Average Monthly flow (gallons) Year Total Gallons per Month 2015 506,960 42,250 2016 487,900 40,650 2017 1 495,480 1 41,290 fanuary February Martin April Mai June July August September October Maeember December Select lower flow year to model projected income Building a Better World for All of Us° Water & Sewer Rate Study Background Data Projected population growth Population - Projection US Census Data +17yrsAvg Growth(0.37%) Projected f 5 Yr Avg Growth (0.03%) --0-- Development {2.27 ppd} annual 15,500 increase in 15,DDD 15`077 population 14,500 14,6334-- 0.37% 14,000 13,951 CL 13,500 13,000 12,5D0 Year ppd — people per dwelling A SEH Building a Better World for All of Us° A SEH Water & Sewer Rate Study Background Data 2017 Total Sewer Sold By Customer Class [1000 gal] • RES- • RES- MOBILE DUPLEX HOME Total Water Use: 61 % residential Building a Better World for All of Us° Water & Sewer Rate Study Goals: - Promote water conservation Comply with state mandated requirements: Minnesota Statues, Section 103G.291 Requires public water suppliers serving more than 1,000 people to adopt demand reduction measures, including a water conservation rate or a uniform rate with a conservation program • Provide fair and equitable rates Generate sufficient revenue stability - Define revenue requirements for the next 5 years - Establish a long range plan (2026 tax levee lifted) A SEH Building a Better World for All of Us° Current Water Rate Structure Base Charge +Usage Charge ($/1000 gal) • Base Charge = $7.85 • Usage Charge = $/1,000 gallons — Residential/Retail to 150,000 gal/month = $ 4.34 — Commercial to 150,000 to 3,000,000 gal/month = $3.18 — Industrial over 3,000,000 gal/month = $2.36 Current Rate Structure: Decreasing Block A SEH Building a Better World for All of Us° A SEH Water Conservation Rate Structures Rate Structure Examples: Rate Structure Pro/Con 1 Seasonal Does not encourage year round conservation 2 Time of Use Existing metering system does not accommodate 3 Individualized Goal 4 Excess Use Blocks increase by 50% between tiers 5 Increasing Block Blocks increase by 25% between tiers N Building a Better World for All of Us° Water Conservation Rate Structure Recommendation Base Charge + Usage Charge ($/1000 gal) • Increasing Block: — Cost per gallon increases within specified blocks or volumes. — Rates should increase a minimum of 25% between blocks — Example: • Block 1: $4.00 0 to 4,000 gallons • Block 2: $5.00 4,001 to 8,000 gallons • Block 1 $6.25 > 8,000 gallons A SEH Building a Better World for All of Us° Water & Sewer Rate Structures Recommendation • Base Charge (Fixed Costs): Expenses that occur independent of flow: - debt principal and interest payments - insurance - overhead - administration costs. - - 75% of the collection system (wastewater) - laboratory testing A SEH Building a Better World for All of Us° Water & Sewer Rate Structures Recommendation • Usage Charge (Variable Costs): Expenses that vary directly with the volume of flow: - flows and loadings - chemicals - power - water - hauling of biosolids (wastewater) - - 25% of collection system (wastewater) A SEH Building a Better World for All of Us° Water & Sewer Rate Structures Recommendation Current classifications. - Residential • Res -Apartment • Res -Condo • Res -Duplex Add the following classifications. • Res -Mobil Home (Currently classified as Commercial and Res -Apartment) • Res -Mixed (Connections serving combined residential/commercial) A SEH Building a Better World for All of Us° Water and Sewer Rate Structure Background Data • Historical water demand - Single Family = 4,000 gallons per month 1 Residential Equivalent Unit (REU) = 4, 000 gallons per month - Multi -Family = 2,600 gallons per month Multi -family uses - 65% of single family user (0.65 x REU) A SEH Building a Better World for All of Us° Water Rate Study Background Data - Individual dwellings within a multi -family dwelling are encouraged to bill each unit separately. Minnesota Statutes, section 103G.291 Example. 1 Apartment Complex with 20 units = 1 connection = 20 units Multi -family uses - 65 % of single family user (0.65 x REU) 1 Apartment Complex of 20 units = 0.65 x 20 units = 13 REUs A SEH Building a Better World for All of Us° Water - Cumulative Percent of Single Family Avg. Monthly Demand vs Base Avg. & Warm Avg. 2017 -Annual Average 17 -Base Average 17 (Oct -Apr) Warm Average 17 (May -Sep) 100% ■ ■ 95% I 90% Recommendation for Usage Charge: 80% I I Tier 1 = 0 — 4, 000 gal/month 75% Cold Months - 75% I I Tier 2 = 4,001 - 8, 000 gal/month 70°I° Annual Avg. - 70i I I Tier 3 = 8, 001— 12, 000 gal/month 65% Warm Months- fi I I Tier 4 > 12, 000 gal/month 55% r r i 50% ■ c 45% 1 m a 40% 35% 1 i 303'° I I I 25 I I I 20% 15% 10°/° Tier 1 I Tier 2 Tier 3 I Tier 4 5% 0°/° I I I 0 1 2 3 4 5 0 7 8 9 10 11 12 13 14 15 10 17 18 19 20 21 22 23 24 25 Gallons per Month (1000 Gallons) A SEH Building a Better World for All of Us° A SEH Water & Sewer Rate Structure Recommendation Residential Single family connection = Base Charge + $/1,000 gallons Multi -family connections = Base Charge (0.65 x Units) + $/1,000 gallons Commercial & Industrial • Base Charge (equivalent meter size/actual usage per meter) + $/1,000 gallons -- r Size Equivalent�� Meter Equivalents 513" 314" T' 1 1/2" 2" 3" 4" B" 1 1.05 2.05 0 1 0 00 2015 - 1 3.5 9 13 22 88 394 2013 - 1 3 8 13 22 8 362 201' 1 0 0 14 22 90 387 Recomme, ac - 1 3.5 8 13 22 85 385 Building a Better World for All of Us° Water System Connections vs. REUs A SEH Background Data Water (2017) Conn. REUs SINGLE FAMILY 4,243 4,243 MULTI -FAMILY RES-APARTMENT 110 1713 RES-CONDO 13 100 RES-DUPLEX 60 111 RES-MOBILE HOME 2 311 COMMERCIAL 449 2,139 INDUSTRIAL 9 2,644 TOTAL 4, 886 11, 261 Building a Better World for All of Us° Current Sewer Rate Structure Base Charge +Usage Charge ($/1000 gal) • Base Charge = $6.41 • Usage Charge =based on Jan. &Feb water usage - $6.42 per 1,000 gal Load Charge: $5.75 per 1,000 gallons BOD >140 mg/L = $0.43/lb — TKD N >50 mg/L = $1.16/I b — S Solids > 310 mg/L = $0.40/lb Phosphorous > 6 mg/L = $5.82/lb SEH Building a Better World for All of Us° A SEH Sewer Rate Structure Recommendation • Usage charge: base on monthly water use ChartArea Monthly Water Use fi5,000 %A!-. —, rl.-.... .....-1 ' nl C* 50,000 55,000 50,000 45,000 40,000 35,000 30,000 25,000 Year Gallons Month 2015 506,960 42,250 2016 487,900 40,650 2017 495,480 41,290 20,000 January February March April May June July August September October November December Building a Better World for All of Us° Sewer Rate Structure Recommendation • Usage charge based on monthly water use — Encourage water conservation — Capture metered flow sent to wastewater system — Allow installation of irrigation meters for watering lawns/gardens/filling pools/etc. — Same usage tiers as water A SEH Building a Better World for All of Us° A SEH Sewer System Connections vs. REUs Background Data Sewer (2017) Conn. REUs SINGLE FAMILY 4,198 4,198 MULTI -FAMILY RES-APARTMENT 108 1,611 RES-CONDO 13 100 RES-DUPLEX 59 110 RES-MOBILE HOME 3 337 COMMERCIAL 417 17713 INDUSTRIAL 3 1,981 TOTAL 4, 801 101050 Building a Better World for All of Us° Questions? A SEH Building a Better World for All of Us° HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2019 Ash Tree Removal -Replacement Project Department: Public Works LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Unfinished Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Pursuant to the direction received at the April 9, 2019 City Council meeting, City staff is proposing removal and replacement of 113 ash trees, identified in the attached documents. Prior to soliciting price quotations for this work, the City Council requested the chance to review the proposed project. It should be noted that several of the trees identified are adjacent to or on City -owned property. This was deemed necessary, given the relatively short time frame given to complete the project, subsequent to its approval. In all, the proposed project is to remove and replace: 72 - Boulevard trees 25 - Park trees 2 - Private trees 14 - Trees pending responses 113 - Total Trees pending responses are boulevard trees in the Church St SW/Merrill St SW neighborhood (between South Grade Rd SW & Linden Ave SW). $ 67,800 - Tree removals $100,000 - Funds approved April 9, 2019 $ 56,500 - Tree plantings $ 40,000 - Tree Disease/Infestation Mitigation Account $ 1,300 - Soil amendments $ 9,500 - Stump grinder attachment $140,000 - Total Project Funding Sources $ 2,825 - Stakes, guys, arbor tyes, etc. $ 2,071 - Watering bags $139,996 - Total Project Costs BOARD ACTION REQUESTED: Approve/Deny 2019 Ash Tree Removal -Replacement Project. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 140,000.00 Total City Cost: $ 140,000.00 Funding Source: $40K-Usual FDP project; $100K-Special Remaining Cost: $ 0.00 Funding Source: 2019 Ash Tree Removal/Replacement Project — Special Provisions highlighted: • All plantings will be on City rights -of -way or in City Parks. • City shall identify sites. Contractor is responsible for locating underground utilities. • Contractor shall source 2.5" trees. Flexibility for tree sizes may be necessary, based on availability of the specified species. Priority goes to planting the specified species ahead of the size of tree. • Balled -and -burlap planting practices include removal of burlap to the top ring of the basket and removal of the top ring. The rest may be planted. • Contractor shall supply initial watering. Contractor to notify City whenever completing a planting. City staff will initiate follow-up watering. City staff will install watering bags and fill them weekly. • Contractor shall supply a warranty between planting and leaf out in the first season following planting. Contractor is not responsible for physically damaged trees (animals, salt, vandalism, accidents, etc.). • Staking need to be determined in the field. If stakes and guys are used, the contractor shall install 3 ea. t-posts, with arbor ties or wire installed in such a manner as to protect the bark. • Contractor to apply 2 cups of time -release fertilizer to backfill of hole. (Osmocote/Everris, Florikan, Sustane) in a 3-1-2 ratio. Preferred formulation is Osmocote/Everris or Florikan 17-5-11. • Mulch shall be applied in a 36" ring around the trunk to a depth of 4", generally requires 1/3 CY (9 cu. Ft.). Hardwood mulch only, no bark nuggets. • Planting sites will frequently be in a ground stump hole. Stump grinding contractor shall sufficiently grind/remove roots to allow for planting a new tree. Backfill in the stump hole shall be good soils suitable for planting. Contractor shall notify the City of any adverse planting conditions they encounter. City will work with contractor to rectify any problems. Assumed Responsibilities of City Staff: • Identify the site where trees are to be removed/replaced. • Approve tree plantings by size available and tree species. • City staff will install water bags on newly planted trees and fill them weekly through the summer. • City staff may determine staking and guys are necessary and may install them. • City staff shall inspect and determine reasonable soil amendments in cases where adverse planting conditions are identified by the Contractor. City -related purchases as part of the project: Stump grinder attachment. Acquisition of a stump grinder attachment will increase available options and lower the cost for future removal/replacement projects. Being able to remove smaller stumps at or shortly after the time of tree removal will result in less time between removal and replacement. Historically, it has taken approximately one season to replace trees that were removed, in order to provide enough time for stump removal to be done. With a stump grinder attachment, smaller stumps could be removed immediately after the tree has been removed, to allow for tree replacement in the same season. 2. Stakes, guys, arbor tyes, etc. Acquisition of an appropriate amount stakes, guys, arbor tyes, etc. will allow for installations in all areas where staking is needed or would be beneficial. Staking improves the likelihood of successful tree planting in areas where soil conditions are less than ideal. 3. Watering bags. Watering bags are ideal for new plantings, as they slowly release the water over a period of time. Once installed, City staff fills the water bags once each week during summer months. Water bags can be reused. 2019 Ash Tree Removal/Replacement Project Project Cost Estimate Tree removals EA 113 $ 600.00 Contract $ 67,800.00 Tree replacements 2.5" EA 113 $ 500.00 Contract $ 56,500.00 Topsoil, soil amendment CY 20 $ 65.00 Contract $ 1,300.00 Stump grinder attachment EA 1 $ 9,500.00 City $ 9,500.00 Stakes, guys, arbor tyes, etc. EA 113 $ 25.00 City $ 2,825.00 Watering Bags JEA 154 $ 13.45 City 1 $ 2,071.30 TOTAL PROJECT COST ESTIMATE I L=L----]$ 139,996.30 Project Funding Sources Extra funding from City Council - 04/09/19 1 1 1 $ 100,000.00 Tree Disease/Infestation Mitigation Account J 1 1 $ 40,000.00 TOTAL PROJECT FUNDING SOURCES 11 00 5 140,000.00 Project removal/replacement Boulevard trees 72 Park trees 25 Private trees 2 Pending responses 14 Total 113 # House q Site Street Name JAdjacent property IlLocation Ispecies I ❑BH (in) Comments 1 980 2nd Ave SE Ridgewater College (E campus) Blvd Ash, Green 20 Michigan St side 2 980 2nd Ave SE Ridgewater College (E campus) Blvd Ash, Green 20 Michigan St side 3 980 2nd Ave SE Ridgewater College (E campus) Blvd Ash, Green 20 Michigan St side 4 134 3rd Ave SE Residential Blvd Ash, Green 32 5 915 Adams St SE 3M plant Blvd Ash, Green 16 6 915 Adams St SE 3M plant Blvd Ash, Green 15 7 915 Adams St SE 3M plant Blvd Ash, Green 15 8 915 Adams St SE 3M plant Blvd Ash, Green 14 9 915 Adams St SE 3M plant Blvd Ash, Green 14 10 915 Adams St SE 3M plant Blvd Ash, Green 16 11 915 Adams St SE 3M plant Blvd Ash, Green 16 12 915 Adams St SE 3M plant Blvd Ash, Green 21 13 915 Adams St SE 3M plant Blvd Ash, Green 17 14 915 Adams St SE 3M plant Blvd Ash, Green 17 15 915 Adams St SE 3M plant Blvd Ash, Green 15 16 815 Church St SW Residential Blvd Ash, Green 30 17 815 Church St SW Residential Blvd Ash, Green 25 18 882 Elm St NE Residential Blvd Ash, Green 19 19 401 Fischer St SW Residential Blvd Ash, Green 22 20 900 Harrington St SW Linden Park Blvd Ash, Green 17 21 900 Harrington St SW Linden Park Blvd Ash, Green 18 22 900 Harrington St SW Linden Park Blvd Ash, Green 23 23 900 Harrington St SW Linden Park Blvd Ash, Green 28 24 900 Harrington St SW Linden Park Blvd Ash, Green 23 25 900 Harrington St SW Linden Park Blvd Ash, Green 11 26 900 Harrington St SW Linden Park Blvd Ash, Green 21 27 900 Harrington St SW Linden Park Blvd Ash, Green 18 28 900 Harrington St SW Linden Park Blvd Ash, Green 21 29 900 Harrington St SW Linden Park Blvd Ash, Green 22 30 900 Harrington St SW Linden Park Blvd Ash, Green 15 31 900 Harrington St SW Linden Park Blvd Ash, Green 24 32 9001 Harrington St SW Linden Park Blvd Ash, Green 25 33 900 Harrington St SW Linden Park Blvd Ash, Green 24 34 900 Harrington St SW Linden Park Blvd Ash, Green 22 35 900 Harrington St SW Linden Park Blvd Ash, Green 1 21 36 900 Harrington St SW Linden Park Blvd Ash, Green 17 37 900 Harrington St SW I Linden Park Blvd Ash, Green 20 38 900 Harrington St SW Linden Park Blvd Ash, Green 17 39 900 Harrington St SW Linden Park Blvd Ash, Green 25 40 900 Harrington St SW Linden Park Blvd Ash, Green 18 41 900 Harrington St SW Linden Park Blvd Ash, Green 16 42 900 Harrington St SW Linden Park Blvd Ash, Green 25 43 9001 Harrington St SW Linden Park Blvd Ash, Green 23 44 900 Harrington St SW Linden Park Blvd Ash, Green 19 45 900 Harrington St SW Linden Park Blvd JAsh, Green 13 46 900 Harrington St SW Linden Park Blvd Ash, Green 8 47 900 Harrington St SW Linden Park Blvd Ash, Green 17 48 900 Harrington St SW Linden Park Blvd Ash, Green 13 49 900 Harrington St SW Linden Park Blvd Ash, Green 24 50 900 Harrington St SW Linden Park Blvd Ash, Black 2 51 900 Harrington St SW Linden Park Blvd Ash, Black 2 52 900 Harrington St SW Linden Park Blvd Ash, Black 2 53 900 Harrington St SW Linden Park Blvd Ash, Black 3 54 1212 1 Hwy 7 W Oddfellows Park Park Ash, Green 21 55 1212 Hwy 7 W Oddfellows Park Park Ash, Green 14 56 1212 Hwy 7 W Oddfellows Park Park Ash, Green 11 57 1212 Hwy 7 W Oddfellows Park Park Ash, Green 11 58 1212 Hwy 7 W Oddfellows Park Park Ash, Green 11 59 1212 Hwy 7 W Oddfellows Park Park Ash, Green 10 60 12121 Hwy 7 W Oddfellows Park Park Ash, Green 17 61 1212 Hwy 7 W Oddfellows Park Park Ash, Green 10 62 1212 Hwy 7 W Oddfellows Park Park Ash, Green 10 63 1212 Hwy 7 W Oddfellows Park Park Ash, Green 8 64 1212 Hwy 7 W Oddfellows Park Park Ash, Green 12 65 1212 Hwy 7 W Oddfellows Park Park Ash, Green 11 66 1212 Hwy 7 W Oddfellows Park Park Ash, Green 13 67 1212 Hwy 7 W Oddfellows Park Park Ash, Green 12 68 1212 Hwy 7 W Oddfellows Park Park Ash, Green 13 69 1212 Hwy 7 W Oddfellows Park Park Ash, Green 17 70 1212 Hwy 7 W Oddfellows Park Park Ash, Green 12 71 1212 Hwy 7 W Oddfellows Park Park Ash, Green 14 72 1212 Hwy 7 W Oddfellows Park Park Ash, Green 14 73 1212 Hwy 7 W Oddfellows Park Park Ash, Green 15 74 1212 Hwy 7 W Oddfellows Park Park Ash, Green 8 75 1212 Hwy 7 W Oddfellows Park Park Ash, Green 10 76 1212 Hwy 7 W Oddfellows Park Park Ash, Green 16 77 1212 Hwy 7 W Oddfellows Park Park Ash, Green 14 78 300 Main St N Eheim Park Park Ash, Green 0 79 814 Merrill St SW Residential Blvd Ash, Green 34 80 10 Michigan St NE Commercial Blvd Ash, Green 15 81 110 Michigan St NE Commercial Blvd Ash, Green 18 82 150 Michigan St SE Commercial Blvd Ash, Green 20 83 175 Michigan St SE Hutchinson Utilities Blvd Ash, Green 15 84 175 Michigan St SE Hutchinson Utilities Blvd Ash, Green 18 85 225 Michigan St SE Hutchinson Utilities Blvd Ash, Green 20 86 225 Michigan St SE Hutchinson Utilities Blvd Ash, Green 22 87 225 Michigan St SE Hutchinson Utilities Blvd Ash, Green 22 88 225 Michigan St SE Hutchinson Utilities Blvd Ash, Green 24 89 325 Michigan St SE Commercial Blvd Ash, Green 18 90 325 Michigan St SE Commercial Blvd Ash, Green 22 91 325 Michigan St SE Commercial Blvd Ash, Green 20 92 335 Michigan St SE Commercial Blvd Ash, Green 22 93 335 Michigan St SE Commercial Blvd Ash, Green 22 94 335 Michigan St SE Commercial Blvd Ash, Green 22 95 340 Michigan St SE Commercial Blvd Ash, Green 20 96 345 Michigan St SE Commercial Blvd Ash, Green 18 97 755 Neal Ave SW Residential Blvd Ash, Green 31 98 835 Elm St NE Residential Private Ash, Green 27 99 835 Elm St NE lResidential i Private lAsh, Green 36 113 14 ea. Church /Merrill St SW Residential Boulevard/Private Ash, Green 18 avg. PENDING City of Hutchinson + Forestry Diversification i Project 2019 N .} 1 i I Ir I F 17. - 980 — 2nd Ave SE 187 -17 0 a 2ND AVE SE ALI r• G r� ��Il e980 _r 'fir 830 � a `aIIIII 945 + ! 1045 4. 2019 Ash Tree Removal/Replacement Project N 1;1,741 ,y 3 ea. 134 — 3rd Ave SE 234r._ q2 3 3 A3t 5 23 IM 1190 315 25 3 3 5 W If AW I 2019 Ash Tree Removal/Replacement Project N I:B&2 1 ea. 915 Adams St SE 2019 Ash Tree Removal/Replacement Project N 1:2.105 11 ea. k Loc!s 815 Church St SW 3aw } r. 4. + � LINDEN AVE SWoff. - Op 804 805) a� �..,��ti� L17 •, r 8 14jov r r. i 824 825 ON16M" ti It — — 1 2019 Ash Tree Removal/Replacement Project N 1:701 2 ea. A 882 Elm St NE ;1 9TH AW NE N r w � �• i3�ij � r IF �,' i •,' r 4 I ul f. r . w L �88I 2 ' 't S IV 1 `• 8r8 2019 Ash Tree Removal/Replacement Project N 1:798 1 ea. _�Ls 401 Fischer St SW HAYDEN AVE SW Jki 400 405 ULJ Ilk. 925 410 -4 L 7,N 415 NK OSGOOD AVE SW -.4 25 Af 0 '400 K'i 2019 Ash Tree Removal/Replacement Project N 1 ea. 900 Harrington St SW J755 NEAL A1W SVII ir kk 4-1 92 4- �SOON� 93 4 %t Y S p yfr 4 i • � 954 s -�� F r - ISM • - SOUTH GRADE R❑ SW ' 1000 820 14a1.. 1 740 — - 1002 �' { 2019 Ash Tree Removal/Replacement Project N 1:1.333 15 ea. Lasts 900 Harrington St SW SOUTH GRADE RD SW 740 _W-. 925' 935 N wYf�ff -�• / S?'1 Z O S `rye. � 1 0 945 Z 2019 Ash Tree Removal/Replacement Project M 15 ea. .a=s 900 Harrington St SW rim• r j.. ' At - 116 :.4A 9 1900 ski =� LINDEN AVE SW n r 804 u • _� 4 . , r tt F4 900 Z r n 835 �_ a $3 J41 $•1} Rtiy r L 2019 Ash Tree Removal/Replacement Project 4 ea. A t 1.015 815 Merrill St SW 735 Ai GGyy ,l LINDEN AVE S4J W ' JP i� 8.04 �t '805 ;: f SAiL LU �e ` F 565 825 `"• Ir824 r S ' i 835 834 �. 2019 Ash Tree Removal/Replacement Project N 1:977 1 ea. A W_S 10 Michigan St NE 2019 Ash Tree Removal/Replacement Project N �1 1 ea. _a:, s 110 Michigan St NE 2019 Ash Tree Removal/Replacement Project 1 ea, N t1,2-3 150 Michigan St SE e: + r w r - �- -- F- -�� 'rip ~��!;T��•F• �iii. ,d VFU r r 4- 45��Oi�_ 2ND AVE SE A41.�. • 4 . • �'- -A ro- v 2019 Ash Tree Removal/Replacement Project 1 ea. N k 175 Michigan St SE ,...}• •,frr Fr I50 A+l1 *, � +JI Paw . F• w '170 `may •- . F 2ND AVE SE Ilk i Yam. loom i'. 2019 Ash Tree Removal/Replacement Project N 1:1.2:1 2 ea. 225 Michigan St SE pow r x t ' y '170 : 2ND AVE SE ' 1 ri I tic 1 6 r I.y 980 K• 0• Or 980 r 2019 Ash Tree Removal/Replacement Project 4 ea. p-= qw a INDUSTRIAL BLVD SE � � .. • ,� ram„ - , 4V Ir i N Y 325 Michigan St SE 225 ,�.-� � •�4 fie.. ANN". mow., !17 tom. 'vrl a INDUSTRIAL BLVD SE . }7W y 1 325 i 1045 ' r k 335 - pon'-wpm -Tt - er . �ilC I NL 2019 Ash Tree Removal/Replacement Project N 1:1.21 3 ea. 325 Michigan St SE, 340 Michigan St SE and 345 Michigan St SE '1045 A .. r, 335 4' f. 1. `336 JJr- 2 � R y K 1 W STH AVF, SE 2019 Ash Tree Removal/Replacement Project 5 ea. " 345 r; N 1 755 Neal Ave SW 3Q� .744 i kti Ml �1]� . a •�� k ' ` l55 • 78a OL 745 , ri � T .T•1C`. — NEAL AVE SW,,, . ,�� w 4 '' 92 4� r 11 �i�r c 935 { .yL �. ► _ f " t �` --+. S3 �E 2019 Ash Tree Removal/Replacement Project N 1:781 1 ea. LOGIs 835 Elm St NE (Private) NORT14WOODS AVE NE r .-J + yl T V. i, i a 1uJ Cn 41 1 '1 yew 830 -. , • , 835 F r owl 4� 2019 Ash Tree Removal/Replacement Project M 1:7M 2 ea. LCXNS Eheim Park 2019 Ash Tree Removal/Replacement Project A N1 ea. _0G Is Oddfellows Park 2019 Ash Tree Removal/Replacement Project 24 ea. N t:t,sFs It HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Ordinance No. 19-800 - Authorizing Franchise with TDK/HTI and Uponor Department: Legal LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the City's discussions with HTI/TDK and Uponor and the construction of the new roadway, Technology Drive NE, it was determined that the companies' current business sign was located in the middle of the roadway. Because the City does not permit such signs in the middle of public streets, it was determined that the sign would be relocated on the west side of the street entrance, however would be located on city -owned property. To accomplish this, a franchise needs to be authorized by the City so that there is a formal recognition that the sign is permitted on public property. There would be no cost for the businesses as part of the franchise, however insurance is required for requirement for liability purposes so that the city may be indemnified if there is a claim involving the sign. The enclosed franchise agreement meets City requirements and has been agreed to by both HTI/TDK and Uponor. The term of the franchise is 20 years. No changes have been made to the franchise agreement since the May 14, 2019, Council meeting. BOARD ACTION REQUESTED: Second reading and adoption of Ordinance No. 19-800 issuing franchise to TDK/HTI and Uponor. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 19-800 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING TDK/HTI AND UPONOR N.A. THE RIGHT TO ENCROACH UPON THE PUBLIC RIGHT OF WAY OF TECHNOLOGY DRIVE N.E. IN THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Hutchinson Technology Incorporated, a Minnesota corporation and Uponor NA Asset Leasing, a Delaware corporation, hereafter referred to as Grantees, a franchise to place, construct and maintain signage certain in the right of way of Technology Drive N.E., as described in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: SEE ATTACHED EXHIBIT "A" Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantees shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantees, as provided for in this grant of franchise, has been delivered to the City of Hutchinson. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantees shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agent and employees (the "Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantees, its officers, agents or employees in the construction, operation or maintenance of their property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified Party. Section 5. At all times during the term of the franchise, Grantees will, at their own expense, maintain in force general liability insurance, with an insurance company and with policy limits approved by the City of Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld, conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the grantees under the franchise, and shall name the City of Hutchinson as an additional insured. Grantees shall have the right to satisfy the insurance obligations under this Section 5 through a blanket 081249\014\446623 8.v 1 policy covering other properties, provided that insurance requirements in this Section 5 are otherwise satisfied by such blanket policy. Section 6. Grantees shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson Section 7. In the event that the Grantees should cease to exist or should fail to use the franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. At the point of expiration of this franchise or nullification under Section 7 of this agreement, the encroachments shall be removed from the right of way at the Grantees' expense. Section 9. The Grantees shall record this franchise agreement in the McLeod County Recorder's office within 30 days of its acceptance. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Grantees. Adopted by the City Council, this day of 52019. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: May 14, 2019 Second Reading: , 2019 EXHIBIT "A" That part of Parcel 1 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof, in part of the West Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, described as follows: Beginning at the intersection of the westerly line of said Parcel 1 with the northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof; thence northerly, along the westerly line of said Parcel 1 a distance of 25.03 feet; thence easterly, parallel with said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NUMBER 43-37 a distance of 20.02 feet; thence southerly, parallel with said westerly line of Parcel 1 a distance of 25.03 feet to said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37; thence westerly, along said northerly line 20.02 feet to the point of beginning. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Waiving VMF Field Rental Fees for the Hutchinson Huskies Department: Administration LICENSE SECTION Meeting Date: 5/28/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Huskies Amateur Baseball Club is requesting (letter attached) to the City Council that you waive the field rental rates at VMF Field for a tournament they will be hosing on July 31 to August 11, 2019. The fees they are specifically asking to have waived are as follows: Day Game Field Rental -- $45 Night Game Field Rental -- $90 Concession Fee -- 15% of Sales Please note that the City does not set, nor are we involved in, gate fees collected at VMF Field. Those fees are left up to the renters of the facility. With an 8-team double elimination bracket, we are anticipating 14 or 15 games will be played. The City estimates that the total value of this request to the City is about $2,000 - $2,500 When it comes to the VMF Field, staff can recall the City waiving fees only 3 times in the last 30 years and that was for the occurrences of when the City hosted the State Amateur Baseball Tournament. Due to the variety of clubs that rent our various facilities for various tournaments (hockey, basketball, volleyball, etc.), staff is not recommending that the fees be waived. If there is a desire from the Council to assist the Huskies in some way, I would recommend that you waive the concession fee only. That added revenue could be used to pay the field use rental. BOARD ACTION REQUESTED: Approve/Deny Waiving VMF Field Rental Fees for the Hutchinson Huskies to host the Region 12C 2019 Tournament from July 31 to August 11 Fiscal Impact: $ 2,000.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: May 151" 2019 To: City of Hutchinson Mayor and Council, Re: Fee waiver request for Region 12C 2019 Tournament at VMF Mayor and Council, The Hutchinson Huskies Amatuer Baseball has been selected to host the 2019 Region 12C play — offs at VMF field July 31s'—August 11th. The event will take place over a ten day period. There will be 8 area teams from the North Star League that will be playing a double elimination tournament to advance to the State Tournemant hosted this year by Maple Lake, Delano and Dassel. There will be siginificant expenses and work that will be done by our association to host this event and we only get a chance to host every 8 years. We are asking that all fee's including field rent and the 15 % fee's be waived for the ten day period. The Huskies agree to provide the necessary support and manpower to assist with the facility operations. Siginificant cost include supplying baseballs, ppaing umpires, and sharing the gate fee's with all 8 teams. PRCE has been notifed of this request in Late April. Please consider this request as another chance for us to showcase our community and facility. Sincerely John Arlt Hutch Huskies President lim HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Ice Resurfacer purchase Department: Parks LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Mary Haugen Agenda Item Type: Presenter: Mary Haugen Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Our year 2000 Zamboni ice resurfacer was scheduled to be replaced in 2021 with funding from the city's Fleet Fund (heavy equipment). Citizen's Bank & Trust Company funded the purchase price of this machine in 1999 in the amount of $50,000. We have used it and maintained it for the last 20 seasons and it has the equivalent mileage of over 250,000 miles. The I. J. Burich Foundation recently donated $60,000 toward the purchase of a new ice resurfacer with the understanding that it be put into service in early 2020. The City of Hutchinson is a member of Sourcewell (formerly National Joint Powers Alliance). This government cooperative works with manufacturers and vendors to create bidding and contract documents. Sourcewell awards competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting Law. Joint powers laws enable members to legally purchase through awarded contracts. Many Minnesota municipalities use this cooperative for purchasing to ensure good pricing and to increase purchasing process efficiency. The Sourcewell price of a replacement battery powered Zamboni is $141,791. The lead time for delivery of a new machine is estimated at 6-8 months. We recommend that we consider this purchase as a necessity for our buildings' operations. City staff is available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval to purchase Model 552AC Zamboni ice resurfacer through Sourcewell. Delivery and funding to occur in 2020. Fiscal Impact: $ 81,791.00 Funding Source: Fleet Plan FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 141,791.00 Total City Cost: $ 81,791.00 Funding Source: Fleet - (heavy equipment) Remaining Cost: $ 60,000.00 Funding Source: Burich Foundation Donation - received FRANK J. ZAMBONI & CO_, INC. 15714 Co€orado Avenue Paramount, CA 90723-0770 Phone (562)633-0751 Fax (562) 633-9365 wwvv.zamboni.[om April 3, 2019 Mary Haugen Burich Arena 950 Harrington Street SW Hutchinson, MN 55350 PROPOSAL MODEL: Zamboni 552AC QUANTITY: One (1) CAPACITY: Full Size • Snow Tank 100 cubic feet (actual volume) 120 cubic feet (compacted) • Ice Making Water Tank Constructed of High Density Polyethylene 200 U.S. gallons Wash Water Tank (optional) Constructed of High Density Polyethylene 82 U.S. gallons Total Water Capacity 282 U.S. gallons ELECTRONIC CONTROLS: Sevcon® Gen4 AC Motor Controllers • Sevcon solid state controls provide for infinitely Variable traction speeds, as well as optimum control of the accessory pump operations. • Sevcon controls offer the latest in electronic technology and provide exact optimized control to achieve outstanding operability. These controls have been proven throughout the world in demanding applications such as forklifts and airport equipment. ;znn0inonii:,,, ELECTRONIC CONTROLS: "On -Board" Diagnostic Features (Cont'd) • Operator faults, eg. starting in gear or parking brake on • Faults due to Component failure • Motor temperature warning Sevcon Display • Sevcon dash display relays information about the motor controllers • Full diagnostics with alphanumeric display including fault codes • Battery Discharge Indicator (BDI) and motor controller hour meters. ELECTRIC MOTORS: • 24 HP (18kW) brushless AC traction motor w/ temperature sensor • 11 HP (8kW) brushless AC pump motor w/ temperature sensor BATTERY & CHARGER: • 510 Amp Hour heavy-duty industrial type lead acid batteries. Heavy-duty features include a tabular solid plate design and heat bonded jar. • "Intelligent" charger is microprocessor controlled to provide the best charging sequence in all conditions. DRIVETRAIN: Dana/Spicer Axles • Front - Model 60, rated 6,400 lb. capacity. • Rear - Model 60, rated 6,200 lb. capacity and is a rigid, full -float design. • Because the 552 uses Spicer/Dana axles that are optimized for our chassis, we offer the industry's highest manufacturer approved axle capacities. DRIVETRAIN: Our chassis/axle combination is the key to the Zamboni 552 having a turning radius of 16 feet, a full 3 feet tighter than most other machines. Transfer Case • Rugged cast iron housing for rigid gear and bearing support. Heat -treated alloy steel gears are helical cut for greater strength and lower noise. • Traction drive motor is directly -mounted to the housing for long shaft life. Chassis • 2" X 5" structural steel tubing for high strength and long service. Proposal Page 2 HYDRAULICS: Pump and Motor • Gear -type for high efficiency, flow and speed. This design has been proven in many rugged applications and helps to continue Zamboni's reputation for the best conveyor performance in the industry. Steering Pump • The use of a hydraulic steering system provides very smooth power steering with little effort. Filtration and Tank • Parker 10 micron hydraulic filter ensures a clean environment for all hydraulic components. • Large 21 gallon tank enhances hydraulic fluid travel to rid the oil of entrapped air and increase heat dissipation. SNOW TANK AND AUGERS: • Large snow capacity and tank design provides all areas of the snow tank to be completely filled, even the top and rear corners. • Both 10 inch large diameter augers are double - flighted to ensure good performance even during heavy shaving and the augers are powder coated for durability. CONDITIONER: • Zamboni Ice Resurfacers have a well -deserved reputation for producing the finest sheet of ice, even after many years of being in use. • A unique design of spring and hydraulic down pressure is used for superior shaving results. • Performance will continue for the life of the machine by using replaceable bushings and springs. HUMAN ENGINEERING: • The operation of the 552 is very simple. The operator selects the travel direction, then drives the machine with a foot control. Because the conveyors are independent of vehicle speed, the 552 provides full power and speed to the augers at all times, even when slowing for corners. • Speed is controlled by a single foot pedal. A solid- state electronic actuator provides smooth and responsive acceleration. Proposal Page 3 ELECTRONIC CONTROLS: (Cont'd) FACILITY ENGINEERING: • Operator compartment has an ergonomic layout and includes a modern steering wheel with spinner knob. • The MOSFET electronic controls, while securely locked to inhibit unauthorized entry, are conveniently located should service be necessary. The battery is easily accessed through both side doors for routine maintenance checks, even with the snow tank down. • Wiring and looms are well routed and protected. • Vertical auger cover reduces noise and provides an aesthetically pleasing look to the rear platform of the machine. MANUFACTURER'S STATEMENT: WARRANTY: SAFETY STANDARDS Zamboni Ice Resurfacers offer unparalleled shaving and snow conveyor performance. A quality sheet of ice is among an arena's primary selling features. Zamboni has the tightest turning radius in the industry, enabling operators to resurface deeper into their corners. The snow tank on the 552 is designed with a flat bottom and sides, allowing for the snow to slide out with the least amount of residue and at a much lower height. This is important for both dumping indoors as well as outdoors in adverse conditions. Polyethylene ice -making water tank is standard. This tank is completely rust free and has a 8" quick access cover for inspection and clean -out. The Model 552 is proudly designed and manufactured in Paramount, California by Frank J. Zamboni & Co., Inc., a United States company. Twenty Four (24) months or 2,000 hours, parts replacement only. The 552 is engineered to meet or exceed A.N.S.I. safety labelling requirements. Proposal Page 4 SOURCEWELL Zamboni 552AC.........................................$124,995.00 CONTRACT PRICING: • 510 AH Battery with Charger .................. $ Included • Board Brush ........................................... $ 5,850.00 • Aluminum Wheels .................................. $ Standard • Wash Water System w/ Poly Tank......... $ 4,900.00 • Guide Wheel .......................................... $ Standard • Black Powder Coated Conditioner.......... $ Standard • Parking Brake ......................................... $ Standard • Electronic Water Level Sight Gauge ...... $ 500.00 • Conditioner Poly Side Plate .................... $ Standard • Stainless Steel Water Distribution Pipe..$ 400.00 • Viscous Coupling Drive Shaft ................. $ 1,700.00 • Single Point Watering System for Batteries . $ 1,625.00 • Conti Blade Changer ..............................$ 2,495.00 SUB -TOTAL: $142,465.00 Less Sourcewell Discount ($4,273.95) Transportation $ 3,600.00 TOTAL: $141,791.05 F.O.B.: Paramount, CA TERMS: Net 30 days. Shipment 210 days or sooner from receipt of order. Pricing firm for 30 days. Pricing does not include any applicable sales tax. THANK YOU: Doug Peters Regional Sales Manager Frank J. Zamboni & Co., Inc. 15714 Colorado Avenue Paramount, CA 90723 Phone: (562) 633-0751 Fax: (562) 633-9365 4/3/19 Date Sec/m_hangen552AC4-3.propp2-5 Proposal Page 5 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of First Reading of Ordinance Exemption No. 19-801 Department: PW/Eng LICENSE SECTION Meeting Date: 5/28/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff recently received a request from the general contractor for the City's 5th Avenue Reconstruction project (Letting No. 1/Project No. 19-01) to revise our City noise ordinance requirements, Saturday 9:00 AM start time revised to 7:00 similar to weekdays, for all weekends this summer/fall. Please note that this project is scheduled to be completed by September 27, 2019. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction completion dates are achieved by the contractor. BOARD ACTION REQUESTED: Approval of City Ordinance No. 19-801 First Reading Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 19-801 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE 51h AVENUE SOUTH RECONSTRUCTION PROJECT (L2/P18-02) Findings of the City Council: That the 5th Avenue South Reconstruction Project (L1/P19-01) is scheduled to be completed on or before September 27, 2019. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the 5 th Avenue South project (L1/P19-01) from now through September 27, 2019, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays until the date noted above. Adopted by the City Council this 28th day of May 2019. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Calling a Special Workshop Meeting - Joint Meeting with HRA Board Department: Administration LICENSE SECTION Meeting Date: 5/28/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The HRA Board has asked for a special workshop meeting with the City Council to have an update on the past years activities of the HRA. The HRA Board will also give an update on some of the projects they are currently working on. This is basically a workshop to discuss the 2018 year-end work of the HRA. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on June 11 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Set Council Workshop to review the 2018 Audit Report (CAFR) Department: Finance LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I would like to call for a council workshop on July 9th at 4:30 to review the 2018 audited financial report. Layne Kockelman, who is the audit manager with our audit firm Abdo, Eick & Meyers, will be here to lead the workshop and also will give a short presentation at the council meeting that night. If that date does not work, then July 23rd at 4:30 would be the second option. Thank you. BOARD ACTION REQUESTED: Set a workshop to review the 2018 Audit Report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g April 2019 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 5/28/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 5,122,005 5,122,005 - - 4,925,466 - Other Taxes 54,785 66,400 315,000 248,600 21.1 65,954 305,000 21.6 Licenses & Permits 51,829 125,904 414,200 288,296 30.4 180,713 343,050 52.7 Intergovernmental Revenue 3,724 27,703 1,578,056 1,550,353 1.8 48,256 1,555,161 3.1 Charges for Services 234,892 752,608 2,830,857 2,078,249 26.6 840,961 2,840,534 29.6 Miscellaneous Revenues 18,255 75,264 317,500 242,236 23.7 82,919 319,500 26.0 Transfers -In 418,779 418,779 2,497,175 2,078,396 16.8 610,337 2,515,092 24.3 Fines & Forfeitures 8,996 22,383 50,000 27,617 44.8 17,267 55,000 31.4 Capital Contributions - - - - - - - - TOTAL REVENUES 791,260 1,489,041 13,124,793 11,635,752 11.3 1,846,408 12,858,803 14.4 Wages & Benefits 653,929 2,518,950 8,866,013 6,347,063 28.4 2,506,234 8,657,896 28.9 Supplies 104,223 242,446 870,578 628,132 27.8 217,032 868,840 25.0 Services & Charges 215,613 733,445 2,655,282 1,921,837 27.6 713,675 2,659,777 26.8 Miscellaneous Expenses 46,647 109,818 620,950 511,132 17.7 115,333 562,290 20.5 Transfers -Out - 50,985 101,970 50,985 50.0 451,288 501,288 90.0 Capital Outlay 650 650 10,000 9,350 6.5 - 10,000 - TOTAL EXPENDITURES 1,021,061 3,656,294 13,124,793 9,468,499 27.9 4,003,561 13,260,091 30.2 NET REVENUE (229,801) (2,167,253) - 2,167,253 (2,157,154) (401,288) Comments Revenues: Transfers -In The difference from 2019 compared to 2018 is due to the Hospital lease payment, which was paid off in a lump sum settlement in 2018. Expenditures: Transfers -Out The 2018 activity included the $401,288 transfer of fund balance to the new Tree Disease Mitigation fund. Rather than accounting for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund. Snow Removal Impact Through April, fuel expense is up $4,500 from 2018 and Contracted Snow Removal is up $31,680. The 2019 Contracted Snow Removal is $20K over budget. Other expenses, such as employee overtime and repairs to snow equipment are at about the same level as in 2018. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 ACTUALS APRIL General Fund Expense by Department YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,830 13,297 55,328 42,031 24.0 12,835 49,922 25.7 City Administrator 41,335 133,711 415,643 281,932 32.2 124,203 411,990 30.1 Elections - - 6,000 6,000 - - 23,100 - Finance Department 50,263 119,886 371,041 251,155 32.3 123,435 359,527 34.3 Motor Vehicle 20,980 82,518 268,721 186,203 30.7 75,115 264,832 28.4 Assessing - - 61,152 61,152 - - 61,131 - Legal 25,426 89,113 306,847 217,734 29.0 94,126 313,858 30.0 Planning 11,965 46,065 155,835 109,770 29.6 42,587 149,212 28.5 Information Services 38,463 135,223 568,872 433,649 23.8 174,392 560,588 31.1 City Hall Building 14,470 48,201 174,705 126,504 27.6 48,198 167,556 28.8 Police Department 274,871 1,055,784 3,453,954 2,398,170 30.6 1,054,459 3,331,215 31.7 Hospital Security 22,746 89,596 323,205 233,609 27.7 91,025 311,394 29.2 Emergency Management 184 1,955 12,280 10,325 15.9 6,452 22,180 29.1 Safety Committee - 9,270 10,850 1,580 85.4 8,960 10,800 83.0 Fire Department 47,083 118,816 357,602 238,786 33.2 96,320 332,858 28.9 Protective Inspections 26,114 104,338 348,856 244,518 29.9 67,621 365,062 18.5 Engineering 35,942 141,501 470,704 329,203 30.1 134,657 457,087 29.5 Streets & Alleys 134,503 429,956 1,539,705 1,109,749 27.9 401,335 1,582,983 25.4 Park/Recreation Administration 17,716 74,635 265,144 190,509 28.1 84,070 260,339 32.3 Recreation 28,163 67,146 249,316 182,170 26.9 66,837 247,593 27.0 Senior Citizen Center 10,587 28,382 86,622 58,240 32.8 25,686 86,779 29.6 Civic Arena 28,061 132,042 355,362 223,320 37.2 148,882 338,878 43.9 Park Department 67,470 237,153 926,369 689,216 25.6 237,648 904,484 26.3 Recreation Building 21,636 79,363 237,367 158,004 33.4 73,892 225,236 32.8 Events Center 24,377 90,151 263,142 172,991 34.3 87,233 253,808 34.4 Evergreen Building 2,739 8,277 27,250 18,973 30.4 8,588 26,650 32.2 Library 4,537 58,666 223,460 164,794 26.3 59,544 216,091 27.6 Waterpark 2,521 5,929 388,840 382,911 1.5 7,162 398,741 1.8 Cemetery 10,163 37,941 143,159 105,218 26.5 31,171 141,517 22.0 Airport 24,506 47,836 120,670 72,834 39.6 30,400 113,640 26.8 Unallocated General Expense 31,410 169,540 936,792 767,252 18.1 586,730 1,271,040 46.2 TOTAL EXPENDITURES 1,021,061 3,656,294 13,124,793 9,468,499 27.9 4,003,561 13,260,091 30.2 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 ACTUALS APRIL YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 474,047 1,767,480 6,357,000 4,589,520 27.8 1,741,997 6,245,000 27.9 80 788 3,000 2,212 26.3 589 4,000 14.7 474,128 1,768,268 6,360,000 4,591,732 27.8 1,742,586 6,249,000 27.9 334,138 1,328,999 4,890,710 3,561,711 27.2 1,320,128 4,771,290 27.7 51,552 199,697 698,094 498,397 28.6 197,752 671,021 29.5 1,534 7,980 25,050 17,070 31.9 4,782 27,750 17.2 11,069 41,355 143,675 102,320 28.8 35,093 145,800 24.1 - 166 5,350 5,184 3.1 - 5,850 - - - 500,000 500,000 - - 500,000 - 4,497 4,497 15,000 10,503 30.0 31,777 25,000 127.1 - - 82,500 82,500 - - 85,000 - - - 128,243 128,243 - - 128,045 - 402,790 1,582,694 6,488,622 4,905,928 24.4 1,589,531 6,359,756 25.0 71,338 185,574 (128,622) (314,196) 153,055 (110,756) Year to Date Sales April Sales Comments 2019 2018 Change 2019 2018 Change Liquor Sales Revenue: Liquor 635,223 613,273 3.6% 163,046 151,152 7.9% Beer 816,257 805,465 1.3% 227,010 211,501 7.3% Wine 281,873 290,232 -2.9% 75,158 70,098 7.2% Other 34,127 33,027 3.3% 8,834 8,573 3.0% Total Sales 1,767,480 1,741,997 1.5% 474,047 441,323 7.4% Customer Count 71,913 72,733 -1.1% 19,174 18,387 4.3% Average Sale per Customer $ 24.58 $ 23.95 2.6% $ 24.72 $ 24.00 3.0% Gross Margin on Sales 24.8% 24.2% 29.5% 26.3% Labor to Sales Ratio 11.3% 11.4% 10.9% 11.3% Net Profit Margin 10.7% 10.6% 10.6% 8.0% Year-to-date sales are up 1.5% while customer count is down 1.1 %. Monthly sales for April are up 7.4% and customer count is up 4.3%. A contributing factor to the large April increase may be the Easter holiday. Easter fell on April 1 in 2018, resulting in Easter sales falling in the month of March. A later 2019 Easter pushed those holiday sales into April rather than March. Water Fund Sales Sales - Other Local Sales Tax Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 ACTUALS APRIL YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 133,150 517,766 1,780,000 1,262,234 29.1 509,020 1,880,000 27.1 48,945 175,588 543,500 367,912 32.3 215,587 516,750 41.7 48,362 166,659 665,000 498,341 25.1 155,908 640,000 24.4 2,185 38,097 53,000 14,903 71.9 36,915 55,000 67.1 7,508 19,282 69,500 50,218 27.7 8,875 104,500 8.5 240,150 917,391 3,111,000 2,193,609 29.5 926,305 3,196,250 29.0 39,358 155,558 519,888 364,330 29.9 147,634 478,638 30.8 6,480 56,013 137,250 81,237 40.8 31,948 132,300 24.1 43,957 123,903 522,950 399,047 23.7 103,562 535,960 19.3 35 333 15,000 14,667 2.2 7,633 14,700 51.9 - - 60,000 60,000 - - 60,000 - 300,000 300,000 350,000 - 1,100,000 1,100,000 - - 1,100,000 - 202,482 1,485,523 1,283,041 13.6 200,680 1,485,627 13.5 TOTAL EXPENDITURES 89,830 538,289 4,140,611 3,602,322 13.0 491,457 4,157,225 11.8 NET of REVENUES & EXPENDITURES 150,321 379,102 (1,029,611) (1,408,713) 434,848 (960,975) Year to Date Water Sales Comments 2019 2018 Change Water Sales Revenue: Residential 333,980 336,615 -0.8% Commercial 98,093 97,179 0.9% Industrial 85,692 75,226 13.9% Water Sales 517,766 509,020 1.7% Base Charge 142,091 141,123 0.7% WAC Charge 8,750 48,272 -81.9% Other 24,748 26,192 -5.5% Other Sales 175,588 215,587 -18.6% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 Sewer Fund Sales Sales - Other Local Sales Tax Intergovernmental Revenue Licenses & Permits Charges for Services Miscellaneous Revenues Ifell FAN NaTia,n1*� Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2019 ACTUALS APRIL YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 245,220 967,075 2,700,000 1,732,925 35.8 851,599 2,920,000 29.2 38,899 139,755 468,000 328,245 29.9 190,954 410,000 46.6 48,362 166,659 665,000 498,341 25.1 155,908 640,000 24.4 - 6,500 6,500 - 100.0 5,100 6,500 78.5 1,575 2,150 7,500 5,350 28.7 2,510 3,500 71.7 12,410 33,108 120,000 86,892 27.6 12,008 140,000 8.6 346,466 1,315,247 3,967,000 2,651,753 33.2 1,218,079 4,120,000 29.6 53,517 209,501 691,874 482,373 30.3 195,143 678,838 28.7 16,415 58,713 210,700 151,987 27.9 59,241 219,700 27.0 100,550 268,169 803,000 534,831 33.4 215,889 800,830 27.0 14,573 19,964 36,500 16,536 54.7 23,079 32,500 71.0 - - 60,000 60,000 - - 60,000 - 30,998 625,000 594,002 5.0 181,556 650,000 27.9 - 1,250,000 1,250,000 - - 1,450,000 - - 406,082 1,403,676 997,594 28.9 450,137 1,458,251 30.9 185,055 993,427 5,080,750 4,087,323 19.6 1,125,045 5,350,119 21.0 161,411 321,820 (1,113,750) (1,435,570) 93,034 (1,230,119) Year to Date Sewer Sales Comments 2019 2018 Change Sewer Sales Revenue: Residential 527,181 501,279 5.2% Commercial 152,788 141,911 7.7% Industrial - Flow 179,784 148,631 21.0% Industrial - Violation Surcharges 107,322 59,778 79.5% Sewer Sales 967,075 851,599 13.6% Base Charge 123,390 122,494 0.7% SAC Charge 11,500 63,434 -81.9% Other 4,865 5,026 -3.2% Other Sales 139,755 190,954 -26.8% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 97,467 389,970 1,160,000 770,030 33.6 381,959 1,154,000 33.1 Sales - Other 3,899 15,480 45,600 30,120 33.9 15,024 43,550 34.5 Intergovernmental Revenue 2,592 2,592 12,500 9,908 20.7 - 12,500 - Miscellaneous Revenues 2,692 6,631 22,000 15,369 30.1 2,843 12,500 22.7 TOTAL REVENUES 106,650 414,672 1,240,100 825,428 33.4 399,825 1,222,550 32.7 Wages & Benefits 13,571 47,814 190,965 143,151 25.0 48,554 187,401 25.9 Supplies 2,798 15,381 62,050 46,669 24.8 16,873 58,400 28.9 Services & Charges 74,978 210,956 761,600 550,644 27.7 185,178 736,190 25.2 Miscellaneous Expenses - 40 1,500 1,460 2.7 564 6,500 8.7 Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay 36,452 61,141 221,500 160,359 27.6 85,000 Depreciation Expense - - 146,000 146,000 - - 144,000 - TOTAL EXPENDITURES 127,800 335,333 1,438,615 1,103,282 23.3 251,169 1,272,491 19.7 NET of REVENUES & EXPENDITURES (21,149) 79,339 (198,515) (277,854) 148,656 (49,941) Comaost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 ACTUALS APRIL YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 525,715 1,028,132 2,378,175 1,350,043 43.2 1,056,428 2,003,975 52.7 84 13,684 91,245 77,561 15.0 282 82,500 0.3 13,350 46,456 35,000 (11,456) 132.7 2,570 26,400 9.7 539,148 1,088,271 2,504,420 1,416,149 43.5 1,059,280 2,112,875 50.1 387,212 681,391 1,633,505 952,114 41.7 653,997 1,316,600 49.7 (87,603) (198,803) (709,585) (510,782) 28.0 (151,864) (494,200) 30.7 57,889 200,133 704,078 503,945 28.4 179,306 610,345 29.4 13,328 32,526 114,825 82,299 28.3 23,017 65,300 35.2 28,010 84,232 308,940 224,708 27.3 45,484 243,440 18.7 266 2,313 11,500 9,187 20.1 1,558 11,500 13.5 - - 110,000 110,000 - - 110,000 - 80,000 80,000 139,227 - - 220,000 220,000 - 207,000 73,808 70,947 158,939 87,992 44.6 (3,763) 87,833 (4.3) TOTAL EXPENDITURES 472,910 872,740 2,632,202 1,759,462 33.2 747,736 2,297,045 32.6 NET of REVENUES & EXPENDITURES 66,239 215,531 (127,782) (343,313) 311,544 (184,170) Year to Date Sales Comments 2019 2018 Change Compost Sales Bagged 890,962 939,286 -5.1 % Bulk 34,526 14,200 143.1 % Other (Freight) 102,644 102,943 -0.3% Total Sales 1,028,132 1,056,428 -2.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 ACTUALS APRIL YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 78,643 312,150 937,000 624,850 33.3 302,826 904,600 33.5 Sales - Other 328 1,268 3,500 2,232 36.2 1,067 3,000 35.6 Licenses & Permits 700 1,135 4,500 3,365 25.2 470 4,000 11.8 Charges for Services - - - - - - - - Miscellaneous Revenues 4,252 5,787 22,300 16,513 25.9 3,487 13,750 25.4 Capital Contributions - - - - - - - - TOTAL REVENUES 83,923 320,340 967,300 646,960 33.1 307,850 925,350 33.3 Wages & Benefits 17,942 71,748 248,348 176,600 28.9 56,421 276,489 20.4 Supplies 8,366 16,428 32,000 15,572 51.3 531 38,800 1.4 Services & Charges (3,526) 17,224 173,300 156,076 9.9 6,287 165,600 3.8 Miscellaneous Expenses 12,756 13,689 10,500 (3,189) 130.4 7,315 11,250 65.0 Transfers -Out - - - - - - 125,000 - CapitalOutlay 174,529 174,529 340,000 165,472 51.3 200,000 Depreciation Expense - - 195,000 195,000 - - 157,000 - Debt Service - 146,404 231,777 85,373 93.5 150,508 154,750 70.2 TOTAL EXPENDITURES 210,067 440,022 1,230,925 790,903 35.7 221,062 1,128,889 19.6 NET of REVENUES & EXPENDITURES (126,144) (119,682) (263,625) (143,943) 86,788 (203,539) Comments Capital Outlay The April capital expenditure is the cost of the new street sweeper, less that trade-in value on the old sweeper. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation Intergovernmental Revenue 7,553 75,533 181,280 105,747 41.7 73,333 176,000 41.7 Charges for Services 26,155 120,545 280,000 159,455 43.1 102,737 267,500 38.4 Miscellaneous Revenues 4,343 9,568 6,000 (3,568) 159.5 479 3,500 13.7 Transfers -In - 50,985 101,970 50,985 50.0 50,000 100,000 50.0 TOTAL REVENUES 38,052 256,632 569,250 312,618 45.1 226,550 547,000 41.4 Wages & Benefits 2,788 11,098 42,644 31,546 26.0 9,435 38,151 24.7 Supplies 8,035 156,374 297,050 140,676 52.6 109,272 273,650 39.9 Services & Charges 12,268 47,196 161,200 114,004 29.3 37,180 157,160 23.7 Miscellaneous Expenses - 10 5,600 5,590 0.2 - 5,600 - CapitalOutlay - - 62,756 62,756 - 13,511 76,612 17.6 TOTAL EXPENDITURES 23,090 214,678 569,250 354,572 37.7 169,397 551,173 30.7 NET of REVENUES & EXPENDITURES 14,962 41,953 - (41,953) 57,153 (4,173) Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Fuel expenses exceed revenues due to refueling the system at the end of March, thereby incurring the expense in March with the revenue for usage to occur in April. Oppenheimer & Co. Inc. PPEN IME Broad Street HOUSEHOLD New York, NY 10004 (212) 668-8000 SUMMARY (2 Transacts Business on All Principal Exchanges SIK For the Period Ending: 04/30/19 Financial Advisor SULLIVAN/SULLIVAN - X2J Internet Address: www.opco.com 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 (800)258-3387 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 I Cash, Money Funds Priced Total Asset I Direct Adjusted Previous Month Statement Account & Bank Deposits Securities . Value Investments (1) Asset Value 121 ' Adj Asset Value Enclosed 13 D25-5020051 CITY OF HUTCHINSONMN HOSPITAL $0.02 $3,059,747.77 $3,059,747.79 $0.00 $3,059,747.79 $5,532,508.93 Yes 111 HASSAN ST SE J25-5019707 CITY OF HUTCHINSONMUJNESOTA 7,476.17 31,188,845.52 31,196,321.69 0.00 31,196,321.69 28,637,957.36 Yes 111 HASSAN ST SE Totals $7,476.19 $34,248,593.29 $34,256,069.48 $0.00 $34,256,069.48 $34,170,466.29 (1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values. (2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments". (3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account are displayed for informational purposes. This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer & Co. Inc. account statements. Oppenheimer & Co. Inc. (")PPENHEIME (2126 Broad Street New York NY 10004 Transacts Business on All Principal Exchanges Asset Allocation Government Agency Bonds- 7.97% Municipal Bonds - 12.44 k Mutual Funds - 41.93 k Certificates of Deposit - 37.66 k a Portfolio Summary - _ This Previous Estimated Period Period Annual Income 04/30/19 03/31/19 Mutual Funds $13,078,157.96 $11,036,132.01 $305,139.58 GovemmentAgency, Bonds 2,488,590.00 2,488,570.00 51,000.00 Municipal Bonds 3,881,286.70 3,882,730.50 90,668.40 Certificates of Deposit 11,740,810.86 11,226,868.64 284,506.00 Cash Account Balance 7,476.17 3,656.21 Total Asset Value $31,196,321.69 $28,637,957.36 $731,313.98 Net Value of Accrued Interest $90,529.05 $79,877.29 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary -119 Opening Cash Balance $3,656.21 Net Buy and Sell Transactions-2,510,136.49 Net Miscellaneous Credits/Debits 2,464,300.54 Net Income Activity 49,655.91 Closinq Cash Balance $7,476.17 STATEMENT OF ACCOUNT Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 04/01/19 - 04/30/19 Last Statement: 03/31/19 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Corporate Accrued Int Received $0.00 $21.48 Corporate Interest 15,671.25 70,403.31 Municipal Interest 7,095.20 43,457.70 Government Interest 5,000.00 29,250.00 Dividends 21,889.46 88,331.76 Total Reportable $49,655.91 $231,464.25 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 Oppenheimer & Co. Inc. Broad PPEN IME 85wYorsNY STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Municipal Bonds - 27.78 Mutual Funds - 72.22 k Portfolio Summary This Previous Estimated Period Period Annual Income 04/30/19 03/31/19 Advantage Bank Deposits` $0.02 $0.00 $0.00 Mutual Funds 2,209,866.27 4,272,763.43 51,560.59 Municipal Bonds 849,881.50 1,259,745.50 22,748.00 Total Asset Value $3,059,747.79 $5,532,508.93 $74,308.59 Net Value of Accrued Interest $8,876.14 $11,458.27 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Ooenina Cash Balance $0.00 Net Buy and Sell Transactions 2,071,598.00 Net Miscellaneous Credits/Debits -2,084,890.84 Net Income Activity 13,292.86 Net Advantage Bank Deposit Activity -0.02 Closing Cash Balance $0.00 Account Number: D25-5020051 Tax ID Number: ON FILE For the Period: 04/01/19 - 04/30/19 Last Statement: 03/31/19 Page 1 of 6 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.02 $0.05 Municipal Interest 4,592.00 6,542.60 Government Interest 0.00 3,750.00 Dividends 8,700.84 30,754.18 Total Reportable $13,292.86 $41,046.83 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,401.40 Total Non -Reportable $0.00 $-1,401.40 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW CITY OF HUTCHINSON report as of 511119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $18,161,000.00 Current Face Value $18,161,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $426,174.40 Original Face Value $18,161,000.00 Coupon 2.35% Valid Positions 60 Current Face Value $18,161,000.00 Maturity 2.77 yrs Exceptions 0 Market Value $18,110,687.56 Effective Maturity 2.15 yrs Total Positions 60 Accrued Interest $70,199.22 Modified Duration 2.04 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $18,180,886.78 Yield to Maturity 2.69% Please see exception report for positions not included in reports. Yield to Worst 2.52% POSITIONS W/ MARKET PRICE Positions 60 of 60 Market Price 99.72 Priced Orig. Face Value $18,161,000.00 Rating Priced Current Face Value $18,161,000.00 a a a Priced Positions 60 of 60 Priced Market Principal $18,110,687.56 Average Coupon 2.35% Average Price 99.72 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 44 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 511119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $18,161,000 Positions - 60 Accrued Interest - $70,199 Est Annual Income - $426,174 * Portfolio Average Avg Coupon Rate - 2.347% Avg Maturity - 2.8yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $18,161,000 Agency 4 $2,500.0 13.8% 60 of 60 Asset Backed - - - $70,199 CD 48 $11,751.0 64.7% $426,174 CEF - - - CMO Corp - - 2.347% Muni 8 $3,910.0 21.5% 2.8yrs Pass Thru - - - Preferred Treas - - Total 60 $18,161.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA zi AAA 7 $3,850.0 21.2% AA 4 $2,000.0 11.0% m > AA yy A 1 $560.0 3.1 % u m BAA - - _ A 3 0 Below BAA - - - v BAA O1 NR 48 $11,751.0 64.7% m c Below Total 60 $18,161.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 44 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 511119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $2,067.0 11.4% 2033 - 2020 $3,265.0 18.0% 2034 - - 2021 $3,205.0 17.6% 2035 - - 2022 $4,709.0 25.9% 2036 - - 2023 $2,450.0 13.5% 2037 - - 2024 $2,225.0 12.3% 2038 - - 2025 $240.0 1.3% 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 28 24 20 U 16 Q u. 12 0 8 4 0 MATURITY EXPOSURE 1 alp 1p01�10tl O,t90,tb0,00,t60,V10,t60,t90ap00 , 1v0090nb049040,!10�60�90a00p10pb Q2 Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar Am May Jun Jul Aug Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 CD $16,775 $22,571 $29,642 $15,343 $34,422 $23,499 $16,775 $22,571 Muni:Non AMT - - - - - - - - Muni:Subj AMT - - - - - - - - Muni:Taxable $3,234 $13,363 - $7,095 $21,643 - $3,234 $13,363 Seal Oct Nov Dec Total - $5,000 - - $51,000 $29,642 $15,343 $34,422 $23,499 $284,506 - $7,095 $21,643 - $90,668 Total $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $426,174 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 44 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 511119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $18,161,000 $18,161,000 Positions - 60 60 of 60 Market Value $18,110,688 $18,110,688 Accrued Interest - $70,199 $70,199 Total Market Value - $18,180,887 $18,180,887 Est Annual Income - $426,174 $426,174 Portfolio Averages ** Coupon Rate - 2.347% 2.347% Maturity - 2.8yrs 2.8yrs Effective Maturity 2.2yrs 2.2yrs Modified Duration 2.0 2.0 Yield To Maturity - 2.69% 2.69% Yield To Worst - 2.52% 2.52% ** Market Price - 88.723 99.723 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 21.1% ❑ AA 11.0% ❑ A 3.1% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 64.8% Total: 100.0% R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE F_CD Agency 13.7% Asset Backed 0.0% CD 64.8% CEF 0.0% CMO 0.0% Corp 0.0% Muni 21.4% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Agency Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 44 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 511119 MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 IM, 4 0 ,yArP,yy,yyrpj,,0rjy,0,yg,yA,!O,�y,�•y,�•�f�!,p,P,�Af�b Aa0ayay,�XJa. ,y0 ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v01, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 3s 30 2s Y 20 i e is 10 s 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd��6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 2.77yrs Average: 2.15yrs Average: 2.04 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $2,076,500 11.4% $4,300,347 23.7% 00-01 $6,089,568 33.5% 2020 $3,247,949 17.9% $3,734,945 20.5% 01-02 $2,938,063 16.2% 2021 $3,206,487 17.6% $3,961,309 21.8% 02-03 $4,689,064 25.8% 2022 $4,692,029 25.8% $2,699,303 14.8% 03-04 $1,975,884 10.9% 2023 $2,483,524 13.7% $1,743,739 9.6% 04-05 $1,997,205 11.0% 2024 $2,234,496 12.3% $1,741,244 9.6% 05-06 $491,102 2.7% 2025- 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 44 PPENHEIMFR PORTFOLIO CASH FLOW CITY OF HUTCHINSON report as or of 111 a ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar ADr May Jun Jul Aug Seal Oct Nov Dec Total %Tot Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 - $5,000 - - $51,000 12.0% CD $16,775 $22,571 $29,642 $15,343 $34,422 $23,499 $16,775 $22,571 $29,642 $15,343 $34,422 $23,499 $284,506 66.8% Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 $13,363 - $7,095 $21,643 - $3,234 $13,363 - $7,095 $21,643 - $90,668 21.3% Total $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $426,174 Fed Taxable $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $426,174 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 - --- 0-11- - - T - All. $O Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable Please see the last page of this report for detail. Page 37 of 44 (_jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON report as of 511119 Page 1 of 3 A Type St Qty Cp. Maturity dy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls METROPOLITAN TRANSN AUTH N Y SPL O Muni -Taxable NY 350 1.848 07/01/19 Aaa 1.93% 0.16 $99.81 2.503 $349,346 99.90 $2,192 Make Whole Call Only - Make Whole Call Exp 59261 EAE9 0.00 03/19/19 2.462 $349,346 $349,647 $301 RIVERSIDE CALIF CMNTY COLLEGEDIST Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.76% 0.24 $101.50 1.657 $507,485 99.94 $2,996 TAXABLE -Material Events 76886PFA6 0.00 05/09/17 2.593 $500,825 $499,680 ($1,145) AMERICAN EXPRESS FSB CD 247 2.150 11/13/19 NR NR 1.36% 0.52 $100.00 2.150 $247,000 99.87 $2,488 Conditional Puts - Death of holder - Restrict 02587CCR9 0.01 05/09/17 2.392 $247,000 $246,684 ($316) CIT BK SALT LAKE CITY UTAH CD 240 2.100 11/13/19 NR NR 1.32% 0.52 $100.00 2.100 $240,000 99.85 $2,361 Conditional Puts - Death of holder - Restrict 17284C3N2 0.01 05/09/17 2.392 $240,000 $239,630 ($370) BMW BANK OF NORTH AMERICA - UT CD 245 1.550 12/16/19 NR NR 1.35% 0.61 $100.00 1.550 $245,000 99.47 $1,457 Conditional Puts - Death of holder - Restrict 05580AFT6 0.01 05/09/17 2.417 $245,000 $243,692 ($1,308) TBK BK SSB DALLAS TEX CD 245 1.600 12/16/19 NR NR 1.35% 0.61 $100.00 1.596 $245,000 99.50 $537 Callable 06/19@100 - Conditional Puts - Dea 87219RBC7 0.01 05/09/17 2.416 $244,992 $243,768 ($1,224) BARCLAYS BANK DELAWARE CD 240 2.050 12/17/19 NR NR 1.32% 0.61 $100.00 2.049 $240,000 99.80 $1,847 Conditional Puts - Death of holder 06740KJC2 0.01 05/09/17 2.369 $240,006 $239,522 ($483) SALLIE MAE BK SLT LAKE CITY UT CD 245 1.750 03/09/20 NR NR 1.34% 0.84 $100.00 1.749 $245,000 99.41 $658 Conditional Puts - Death of holder - Restrict 795450ZT5 0.01 05/09/17 2.446 $244,983 $243,564 ($1,418) CONNECTICUT ST GO BDS Muni -Taxable CT 560 2.534 04/15/20 Al A 3.09% 0.93 $100.92 2.140 $565,124 99.89 $710 TAXABLE -Material Events 20772JEK4 0.01 11/21/17 2.649 $562,055 $559,395 ($2,660) MASSACH USETTS ST GO BDS Muni -Taxable MA 500 2.090 05/01/20 Aa1 AA 2.75% 0.98 $100.00 2.090 $499,995 99.57 $58 TAXABLE -Material Events 57582P2T6 0.01 05/09/17 2.533 $499,995 $497,840 ($2,155) MB FINL BK NA CHIC. IL CD 245 1.300 05/11/20 NR NR 1.34% 1.01 $100.00 1.300 $245,000 99.09 $192 Conditional Puts - Death of holder - Restrict 55266CRK4 0.01 05/09/17 2.196 $245,000 $242,778 ($2,222) CENTENNIAL BK CONWAY ARK CD 245 1.300 05/20/20 NR NR 1.34% 1.04 $100.00 1.300 $245,000 99.02 $113 Conditional Puts - Death of holder 15135KBA8 0.01 05/09/17 2.247 $245,000 $242,597 ($2,403) THIRD FED SVGS & LN ASSN OF CD 245 1.900 09/15/20 NR NR 1.34% 1.34 $100.00 1.900 $245,000 99.25 $625 Conditional Puts - Death of holder - Restrict 88413QBQO 0.03 09/15/17 2.461 $245,000 $243,150 ($1,850) CAPITAL ONE, NATIONAL ASSOCIATION CD 245 1.400 09/21/20 NR NR 1.33% 1.36 $100.00 1.400 $245,000 98.36 $404 Conditional Puts - Death of holder 14042RCA7 0.03 05/09/17 2.606 $245,000 $240,989 ($4,011) WEBBANK CD 245 2.000 09/28/20 NR NR 1.34% 1.38 $100.00 2.000 $245,000 99.37 $67 Callable 05/19@100 - Conditional Puts - Dea 947547JR7 0.02 09/28/17 2.458 $245,000 $243,447 ($1,553) WEX BK MIDVALE UTAH CD 245 2.000 10/19/20 NR NR 1.34% 1.43 $100.00 2.000 $245,000 99.34 $201 Conditional Puts - Death of holder - Restrict 92937CGB8 0.03 10/18/17 2.463 $245,000 $243,376 ($1,624) FIRST BUSINESS BK MADISON WIS CD 245 1.400 11/13/20 NR NR 1.33% 1.49 $100.00 1.400 $245,000 98.41 $1,607 Conditional Puts - Death of holder 31938QR89 0.03 05/09/17 2.462 $245,000 $241,105 ($3,896) CAPITAL ONE BK USA NATL ASSN CD 245 2.050 12/29/20 NR NR 1.34% 1.61 $100.00 2.049 $245,000 99.33 $1,720 Conditional Puts - Death of holder 14042OS43 0.03 05/09/17 2.464 $245,008 $243,354 ($1,655) MORGAN STANLEY BANK NA CD 245 2.500 02/01/21 NR NR 1.35% 1.69 $100.00 2.500 $245,000 100.06 $1,527 Conditional Puts - Death of holder 61747MJ36 0.04 02/01/18 2.464 $245,000 $245,142 $142 CITIBANK NATIONAL ASSOCIATION CD 245 2.700 03/29/21 NR NR 1.36% 1.85 $100.00 2.700 $245,000 100.43 $634 Conditional Puts - Death of holder - Restrict 17312QH77 0.04 03/29/18 2.466 $245,000 $246,056 $1,056 COMMUNITY BK PASADENA CALIF CD 245 1.550 06/15/21 NR NR 1.33% 2.08 $100.00 1.550 $245,000 98.16 $187 Conditional Puts - Death of holder - Restrict 203507BA5 0.05 05/09/17 2.440 $245,000 $240,497 ($4,503) EAST BOSTON SVGS BK MA CD 245 1.500 06/23/21 NR NR 1.32% 2.08 $100.00 1.500 $245,000 97.94 $1,319 Conditional Puts - Death of holder 27113PBEO 0.05 05/09/17 2.494 $245,000 $239 943 $5 057 Please see the last page of this report for detail. Page 39 of 44 CITY OF HUTCHINSON POSITION DETAIL as of 0510112019 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls FEDERAL HOME LN MTG CORP CALL 2% Agency 500 2.000 07/26/21 Aaa AA- 2.74% 2.16 $100.00 2.000 $500,000 99.19 $2,667 Callable 07/19@100 3134GBYJ5 0.06 07/26/17 2.374 $500,000 $495,950 ($4,050) ALLY BK MIDVALE UTAH CD 245 2.950 08/02/21 NR NR 1.37% 2.15 $100.00 2.950 $245,000 100.97 $1,782 Conditional Puts - Death of holder 02007GEC3 0.06 08/02/18 2.505 $245,000 $247,364 $2,364 FIRST FINANCIAL NORTHWES CD 245 2.950 08/16/21 NR NR 1.35% 0.04 $100.00 2.950 $245,000 100.03 $337 Callable 05/19@100 - Conditional Puts - Dea 32022MBC1 0.00 08/16/18 2.160 $245,000 $245,069 $69 TOWNEBANK PORTSMOUTH VA CD 245 3.000 09/27/21 NR NR 1.37% 2.30 $100.00 3.000 $245,000 101.09 $765 Conditional Puts - Death of holder - Restrict 89214PCA5 0.07 09/26/18 2.527 $245,000 $247,680 $2,680 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 10/28/21 Aaa AA+ 2.76% 0.48 $100.00 1.000 $500,000 99.92 $111 Callable 07/19@100 - Multi -Step Coupon 3134GASK1 0.01 05/09/17 2.159 $500,000 $499,615 ($385) FOCUS BK CHARLESTON MO CD 245 2.100 11/24/21 NR NR 1.34% 2.45 $100.00 2.100 $245,000 98.88 $2,255 Conditional Puts - Death of holder 34415LAN1 0.07 11/24/17 2.553 $245,000 $242,261 ($2,739) MIZRAHI TEFAHOT BANK, LTD CD 245 2.000 11/30/21 NR NR 1.35% 0.57 $100.00 1.247 $245,000 99.78 $859 Callable 05/19@100 - Multi -Step Coupon - Co 606857Q78 0.01 05/09/17 2.380 $245,000 $244,466 ($534) STATE BK INDIA NEW YORK N Y CD 247 2.350 01/26/22 NR NR 1.36% 2.61 $100.00 2.349 $247,000 99.40 $1,543 Conditional Puts - Death of holder - Restrict 8562845Z3 0.08 05/09/17 2.577 $247,026 $245,516 ($1,511) GOLDMAN SACHS BK USA NY CD 247 2.300 03/08/22 NR NR 1.35% 2.73 $100.00 2.299 $247,000 99.19 $872 Conditional Puts - Death of holder 38148PGX9 0.09 05/09/17 2.595 $246,980 $245,004 ($1,976) SYNCHRONY BANK CD 245 2.400 04/07/22 NR NR 1.34% 2.81 $100.00 2.400 $245,000 99.42 $419 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.09 05/09/17 2.606 $245,000 $243,577 ($1,423) MARYSVILLE MICH PUB SCHS DIST GO U Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.74% 2.87 $98.85 2.565 $494,230 99.36 $64 TAXABLE -Material Events 574446GV6 0.10 05/09/17 2.540 $494,230 $496,805 $2,575 NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.68% 2.90 $99.43 1.771 $497,125 97.25 $46 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.10 05/09/17 2.611 $497,125 $486,250 ($10,875) JP MORGAN CHASE BANK NA CD 245 1.500 05/31/22 NR NR 1.34% 2.02 $100.00 1.243 $245,000 99.27 $1,551 Callable 05/19@100 - Multi -Step Coupon - Co 48125Y21_7 0.05 05/09/17 2.097 $245,000 $243,216 ($1,784) CFBANK FAIRLAWN OHIO CD 245 3.250 07/19/22 NR NR 1.38% 3.04 $100.00 3.250 $245,000 101.86 $305 Conditional Puts - Death of holder - Restrict 15721 UCT4 0.10 12/19/18 2.646 $245,000 $249,557 $4,557 FEDERAL HOME LN MTG CORP CALL STE Agency 1,000 2.100 07/27/22 Aaa AA+ 5.50% 2.16 $100.00 2.100 $1,000,000 99.60 $5,542 Callable 07/19@100 - Multi -Step Coupon 3134GBYN6 0.06 07/27/17 2.351 $1,000,000 $995,990 ($4,010) AMERICAN EXPRESS CENTURIAN BK CTF CD 245 2.350 08/08/22 NR NR 1.33% 3.10 $100.00 2.350 $245,000 98.50 $1,325 Conditional Puts - Death of holder - Restrict 02587DV47 0.11 08/08/17 2.833 $245,000 $241,323 ($3,677) FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 08/22/22 Aaa 2.74% 1.76 $100.00 2.000 $500,000 99.41 $1,944 Callable 05/19@100 - Multi -Step Coupon 3134GBB27 0.04 08/22/17 2.405 $500,000 $497,035 ($2,965) ALLEGIANCE BK TEX HOUSTON CD 245 2.200 11/03/22 NR NR 1.33% 3.37 $100.00 2.200 $245,000 98.36 $0 Conditional Puts - Death of holder - Restrict 01748DAY2 0.12 11/03/17 2.689 $245,000 $240,992 ($4,008) DISCOVER BK CD 245 2.450 11/18/22 NR NR 1.34% 3.33 $100.00 2.450 $245,000 99.17 $2,730 Conditional Puts - Death of holder 254672WU8 0.13 05/09/17 2.695 $245,000 $242,976 ($2,024) WELLS FARGO BK N A SD CD 245 2.250 11/23/22 NR NR 1.35% 0.05 $100.00 1.650 $245,000 100.01 $2,432 Callable 05/19@100 - Multi -Step Coupon - Co 94986TWE3 0.00 05/09/17 2.101 $245,000 $245,017 $17 BMO HARRIS BK NATL ASSN CHICAG CD 245 3.000 02/15/23 NR NR 1.36% 0.28 $100.00 3.000 $245,000 100.18 $1,551 Callable 08/19@100- Conditional Puts -Dea 05581WL45 0.00 02/15/19 2.359 $245,000 $245,443 $443 MEDALLION BK UTAH CD 245 2.850 03/06/23 NR NR 1.36% 3.63 $100.00 2.850 $245,000 100.41 $536 Conditional Puts - Death of holder - Restrict 58404DDMO 0.14 03/05/19 2.738 $245,000 $246,000 $1,000 CATHAY BK LOS ANGEL CALIF CD 245 3.150 06/08/23 NR NR 1.37% 3.78 $100.00 3.150 $245,000 101.47 $3, 087 Conditional Puts - Death of holder - Restrict 149159MQ5 0.17 06/08/18 2.767 $245,000 248 611 $3 611 Please see the last page of this report for detail. Page 40 of 44 CITY OF HUTCHINSON POSITION DETAIL as of 0510112019 Page 3 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls STATE BANK OF LISMORE LISMORE MN CD 245 3.100 06/27/23 NR NR 1.37% 3.89 $100.00 3.100 $245,000 101.29 $125 Conditional Puts - Death of holder 856425AR4 0.16 06/27/18 2.771 $245,000 $248,161 $3,161 INDUSTRIAL & COML BK CHINA USA CD 245 3.300 06/30/23 NR NR 1.38% 3.88 $100.00 3.300 $245,000 102.08 $66 Conditional Puts - Death of holder - Restrict 45581 EAX9 0.16 08/30/18 2.771 $245,000 $250,091 $5,091 MIDWEST INDPT BK MO CD 245 3.150 09/18/23 NR NR 1.37% 4.08 $100.00 3.150 $245,000 101.50 $338 Conditional Puts - Death of holder 59833LAF9 0.18 09/17/18 2.787 $245,000 $248,665 $3,665 MORGAN STANLEY PVT BK PURCHASE CD 245 3.550 11/08/23 NR NR 1.39% 4.09 $100.00 3.550 $245,000 102.88 $4,194 Conditional Puts - Death of holder 61760ARSO 0.20 11/08/18 2.867 $245,000 $252,051 $7,051 CELTIC BK SALT LAKE CITY UTAH CD 245 3.500 11/30/23 NR NR 1.35% 0.07 $100.00 3.500 $245,000 100.10 $70 Callable 05/19@100 - Conditional Puts - Dea 15118RQF7 0.00 11/30/18 2.159 $245,000 $245,243 $243 MERRICK BK SOUTH JORDAN UTAH CD 245 3.600 12/07/23 NR NR 1.36% 0.59 $100.00 3.600 $245,000 100.76 $628 Callable 12/19@100 - Conditional Puts - Dea 59013J5R6 0.00 12/07/18 2.326 $245,000 $246,850 $1,850 LIVE OAK BANKING COMPANY WILMINGT CD 245 2.500 12/13/23 NR NR 1.34% 4.35 $100.00 2.500 $245,000 98.69 $34 Conditional Puts - Death of holder 538036CZ5 0.20 12/13/17 2.804 $245,000 $241,781 ($3,219) BANK HAPOALIM B M NEW YORK CD 245 3.200 01/23/24 NR NR 1.38% 4.33 $100.00 3.200 $245,000 101.71 $2,148 Conditional Puts - Death of holder - Restrict 06251AV80 0.22 01/23/19 2.811 $245,000 $249,185 $4,185 FIRST NATIONAL BANK/DAMA CD 245 3.250 02/14/24 NR NR 1.36% 0.77 $100.00 3.250 $245,000 100.69 $414 Callable 02/20@100 - Conditional Puts - Dea 32117BCS5 0.01 02/14/19 2.368 $245,000 $246,681 $1,681 COMENITY CAP BK UTAH CD 245 3.100 02/15/24 NR NR 1.37% 4.44 $100.00 3.100 $245,000 101.27 $375 Conditional Puts - Death of holder - Restrict 20033AP91 0.21 02/15/19 2.816 $245,000 $248,116 $3,116 UBS BK USA SALT LAKE CITY UT CD 245 2.900 04/03/24 NR NR 1.36% 4.58 $100.00 2.900 $245,000 100.35 $0 Conditional Puts - Death of holder 90348JJQ4 0.22 04/03/19 2.825 $245,000 $245,845 $845 SILVERGATE BK LA JOLLA CALIF CD 245 2.950 04/08/24 NR NR 1.36% 0.43 $100.00 2.950 $245,000 100.27 $495 Callable 10/19@100 - Conditional Puts - Dea 828373FL9 0.00 04/08/19 2.322 $245,000 $245,662 $662 COMMERCE CALIF CMNTY DEV COMMN S Muni -Taxable CA 500 3.000 08/01/24 AA 2.76% 4.79 $105.32 2.200 $526,595 100.13 $3,833 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.26 05/09/17 2.973 $519,700 $500,640 ($19,060) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.71% 5.08 $97.35 2.998 $486,750 98.21 $72 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.29 05/09/17 2.956 $486,750 $491,030 $4,280 HSBC BANK USA, NATIONAL ASSOCIATIO CD 240 2.250 03/11/25 NR NR 1.32% 0.84 $100.00 2.249 $240,000 99.63 $784 Callable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.01 05/09/17 2.683 $240,000 $239,117 ($883) Please see the last page of this report for detail. Page 41 of 44 PPENHEIMFP, TOTAL POSITIONS Original Face Value Current Face Value Est Annual Incoq e Valid Positions Ermeptions Total Positions Includes all positions °ldtwrecognihed Cz UIP and valid Suantity provided Please see emeption report for positions not included in reports2 PORTFOLIO OVERVIEW CITY OF HUTCHINSON HOSPITAL report as of 511119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS $6.,Q„2, Estimated Portfolio Totals $44(8562 , POSITIONS W/ MARKET PRICE Original Face Value 4 Current Face Value Market Value 4 Accrued Interest I Total Market Value Priced Orig2Face Value $6. , Q , , 2, Priced Current Face Value $6. , Q , , 2, Priced Positions 4 of 4 Priced Market Principal $657GB612 , Average Coupon 42963 Average Price 77217 Includes all positions %twrecognihed Cz UIPOSuantity and q arket price on report date2 Original Facebty original dollar value at issuance Current Facebt- dollar value after hie current factor is applied Positions Estimated Portfolio Averages $6. , Q , , 2, Coupon 42963 $6. , Q , , 2, Maturity , 211 yrs $657C6612 , Effective Maturity , 211 yrs $7Q 9. 20 Modified Duration , 211 $6. 6CF58L41 Yield to Maturity 42. 3 Yield to Worst 42. 3 4 of 4 Market Price 77217 ating a a Includes all positions %twrecognihed Cz UIPOSuantity0q arket price and derived calculations on report date2 Coupon and Market Price °keigvded xy Current Face ValueOall ot— °keigU<ted xy Market Value2 Please see Ne last page of tvAs report for detai12 Page 4 of 41 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 511119 PORTFOLIO SUMMARY HOLDINGS BY SECURITY TYPE Portfolio Totals Fed Exempt Fed Taxable Total Positions Face (000) %Face Current Face Value - $850,000 $850,000 Agency - - - Positions - 2 2 of 2 Asset Backed - - - Accrued Interest - $9,066 $9,066 CD - - - Est Annual Income - $22,748 $22,748 CEF - - - CMO * Portfolio Average Corp - - - Avg Coupon Rate - 2.676% 2.676% Muni 2 $850.0 100.0% Avg Maturity - 0.1yrs 0.1yrs Pass Thru - - - Preferred Treas - - - Total 2 $850.0 100.0 * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 vrs * Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA ai AAA 1 $350.0 41.2% 59 AA 1 $500.0 58.8% m > AA A BAA u A Below BAA - - - v BAA O NR m c Below Total 2 $850.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see twe last page of twis report for detail2 Page 5 of 41 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 511119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $850.0 100.0% 2033 - 2020 - - 2034 - - 2021 - - 2035 - - 2022 - - 2036 - - 2023 - - 2037 - - 2024 - - 2038 - - 2025 - - 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 MATURITY EXPOSURE 100 80 W 60 Q LL e 401 20 0 o1p 1p01�10tl O,t90tb0,�90,t60,V10,t, 11t ,�00�10,�'60,�90,�b0,�904, !A, 0�60�90b00p10pb �x Jp� 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b Q2 Current Face Value-weightetl. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Max Jun Jul Aug Sep Oct Nov Dec Total Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 - - - - $8,140 $3,234 - - - - $8,140 $22,748 Total $3,234 Reflects extended cash flow estimates assum $8,140 $3,234 as of report date. Please refer to Definitions for more complete explanation. Please see twe last page of twis report for detail2 Page. of 41 - $8,140 $22,748 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 511119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $850,000 $850,000 Positions - 2 2 of 2 Market Value - $849,882 $849,882 Accrued Interest - $9,066 $9,066 Total Market Value - $858,947 $858,947 Est Annual Income - $22,748 $22,748 Portfolio Averages ** Coupon Rate - 2.676% 2.676% Maturity - 0.1yrs 0.1yrs Effective Maturity 0.1yrs 0.1yrs Modified Duration 0.1 0.1 Yield To Maturity - 2.55% 2.55% Yield To Worst - 2.55% 2.55% ** Market Price - 99.986 99.986 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 41.1% ❑ AA s8.9% ❑ A 0.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 0.0% Total: 100.0% Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency 0.0% Asset Backed 0.0% CD 0.0% CEF 0.0% CMO 0.0% Corp 0.0% Muni 100.0% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Please see twe last page of twis report for detail2 Page 9 of 41 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 511119 MATURITY EXPOSURE 100 80 F 60 Y i e 40 20 0 �`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa• ,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 100 80 Y 60 i 40 20 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd��6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 0.11yrs Average: 0.11yrs Average: 0.11 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $858,947 100.0% $858,947 100.0% 00-01 $858,947 100.0% 2020 - - - 01-02 - 2021 - - - 02-03 - 2022 - - - 03-04 - 2023 - - - 04-05 - 2024 - - - 05-06 - 2025 - - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see twe last page of twis report for detail2 Page 8 of 41 PPENHEIMER PORTFOLIO CASH FLOW CITY OF HUTCHINSON HOSPITAL report as of 511119 ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY Jan Feb Mar Agr Max Jun Jul Aug Sea) Oct Nov Dec Total %Tot Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable $3,234 - - - - $8,140 $3,234 - - - - $8,140 $22,748 100.0% Total $3,234 - - - - $8,140 $3,234 - - - - $8,140 $22,748 Fed Taxable $3,234 - - - - $8,140 $3,234 - - - - $8,140 $22,748 100.0% Fed TaxExempt - - - - - - - - - - - - - Subj to AMT - - - - - - - - - - - - - $10,000 $8,000 $6,000 $4,000 $2,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec SSubj AMT 8 Fed TaxExempt ■ Fed Taxable Please see Ne last page of twis report for detail2 Page 19 of 41 (-jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON HOSPITAL report as of 511119 Page 1 of 1 Security Description A Type St C CUSIP Qty Cpn Maturity dy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls GRAND STRAND WTR & SWR AUTH SC W Muni -Taxable SC 500 3.256 06/01/19 Aa2 AA- 58.86% 0.08 $100.32 2.651 $501,580 100.05 $6,874 TAXABLE -Material Events 386475ER4 0.00 11/20/18 2.615 $500,220 $500,235 $15 METROPOLITAN TRANSN AUTH N Y SPL O Muni -Taxable NY 350 1.848 07/01/19 Aaa 41.14% 0.16 $99.81 2.503 $349,346 99.90 $2,192 Make Whole Call Only - Make Whole Call Exp 59261 EAE9 0.00 03/19/19 2.462 $349,346 $349,647 $301 Please see tAe last page of twis report for detail2 Page 16 of 41 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, April 16, 2019, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 19, 2019 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $223,127.31 for checks 9022 to 9028. Gary Forcier seconded with Nikki Willemssen abstaining. The motion carried unanimous. b. Steve Jensen moved to approve City Center March 31, 2019 financial reports. Nikki Willemssen seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers Operating Account payments of $42,188.13 for checks 14598 to 14630. Steve Jensen seconded and the motion carried unanimous. d. Steve Jensen moved to approve the February 28, 2019 Park Towers financial statements. Nikki Willemssen seconded and the motion carried unanimously. 4. PRESENTATION OF 2018 FINANCIAL AUDIT-7:30 A.M. , Erin Enstad, Addo, Eich & Meyers Erin Enstad reviewed the Board the 2018 Financial Audit. The Board talked about other ideas for the City Center project funds: New construction rental using TIF & HRA loan to get affordable rents and looking into the School Construction Program again. 5. PARK TOWERS UPDATE a. Occupancy Report: Full now. b. Park Towers' April Newsletter — Jean Ward talked about the new A/C covers. c. RAD update • Steve Jensen moved to approve sending out the RAD Consultant RFP with a due date of May 10'. Nikki Willemssen seconded and the motion carried unanimously. Available Board members and Jean will review the returned RFP's. 6. CONSIDERATION OF REVISED HRA PROCUREMENT POLICY Nikki Willemssen moved to approve the revised HRA Procurement Policy. Steve Jensen seconded and the motion carried unanimously. April 16, 2019 Minutes Page 1 of 2 7. CONSIDERATION OF REVISED CITY ACCESSIBILITY GRANT PROGRAM Nikki Willemssen moved to approve the revisions to the City Accessibility Grant Program. Gary Forcier seconded and the motion carried unanimously. 8. CONSIDERATION OF APPROVAL OF LIVE AND WORK GRANT APPLICATION • Nikki Willemssen moved to approve the Live and Work Grant program project funds contingent to the loan review committee's approval for the Newcomb application. Steve Jensen seconded and the motion carried unanimously. • Steve Jensen moved to approve the Live and Work Grant program project funds contingent to the loan review committee's approval for the Pirnie application. Nikki Willemssen seconded and the motion carried unanimously. 9. COMMUNICATIONS a. Foreclosure Report — FYI b. Site Plan for Prince Of Peace Apartments — Jean Ward reviewed the plan with the Board. c. HRA First-time Homebuyer Program Article — FYI 10. ADJOURNMENT Nikki Willemssen moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier, Secretary/Treasurer April 16, 2019 Minutes Page 2 of 2 Library Board Meeting March 25, 2019 Gerry Grinde, Mary Christensen, Julie Lofdahl, Kristine Leuze, Carolyn Ulrich. Katy Hiltner, Ex-Officio. Excused: Steve Bailey, Jack Sandberg. Minutes of February 25, 2019 meeting reviewed and accepted with the following corrections: Attendance: Gerry Grinde listed twice, correct spelling of Kristine Leuze. Old Business: • New board members as of April approved by Mayor: Kay Hultgren, Jared Golde. Margaret Hoffman will be the third member as soon as Jack Sandberg's resignation is in effect. Katy will send them a welcome packet. Positions will be chosen in April (President, Vice President, and Secretary.) In addition, two positions are open on the Pioneerland Library Board (Hutchinson city rep and McLeod County rep). • Program Reports. Button Bowls - 11 in attendance. Master Gardener program Flowers for pollinators -15 people Stitches with Carolyn Ulrich - 7 tweens, two mothers, two librarians Food for Fines — not much interest this year • Adult winter reading program all wrapped up. 272 signed up 160 completed 64 new participants 484 bonus books read Everyone who completed the program and turned in their reading log received a State Theatre ticket for Friday, April 12, 2019. New Business: 1. National Library Week April 7-13. Friends have provided funding for a child, teen, and adult raffle prize. 2. Friends book sale Saturday April 13 10 a.m. — 3 p.m. in the meeting room. 3. One Book, One Community will meet the author, Allen Eskens on Sunday April 14 at 2 p.m. at the Hutchinson Event Center. This is Legacy funded. 4. McLeod County Libraries Meet the Author — Brian Freeman, Tuesday May 14, 6 p.m. at the Glencoe City Center. This is also Legacy funded. 5. Willmar's Friends of the Library fundraiser Wisdom and Wine — Thursday, June 13 with Minnesota authors Allen Eskens, William Kent Krueger, and Kao Kalia Yang. 6. Katy will be sending letters of appreciation to Steve, Julie and Jack for their participation on the board for two terms. She also read a letter Steve sent to the board concerning his experience on the board and how he has benefited. Library Buzz — What Have You Been Reading/Watching? Julie — The Life We Bury by Allen Eskens; The Life Changing Magic of Tidying Up by Marie Kondo Mary — History of McLeod County Christine — Deep South by Paul Theroux Gerry — The Spy and the Traitor by Ben Macintyre; The Double -Cross System by J.C. Masterman; Operation Mincemeat by Ben Macintyre Katy — Becoming by Michelle Obama Carolyn — The Library Book by Susan Orlean; The Ravenmaster by Christopher Skaife; The Catalogue of Shipwrecked Books by Edward Wilson -Lee Meeting adjourned at 5:20 Donations for February $6,263.78 Friends of the Library Next meeting April 22, 2019 Minutes submitted by Carolyn Ulrich Library Board Meeting April 22°d @ 4:30 p.m. Mary Christensen, Margaret Hoffman, Kay Hultgren, and Jared Golde. Katy Hiltner, Ex-Officio. Excused: Carolyn Ulrich, Kristine Leuze, and Gerry Grinde Minutes of February March 25 meeting reviewed but not accepted; no quorum. Welcome to New Board Members: Kay Hultgren, Jared Golde & Margaret Hoffman Old Business: Open Board Positions: With three new members joining the Library Board, members will need to vote on positions. Since there was no quorum at this meeting, the Board will need to nominate members at the May meeting. In previous correspondence with Katy, Carolyn Ulrich has expressed interest in the position of President. Kay Hultgren also volunteered to serve as Secretary as she has held this position on previous boards. In addition, the Board will need to appoint a Vice President and Backup Secretary. Katy shared brief information about the Pioneerland Library System (PLS) Board. Currently, there are two local positions available on the PLS Board. These seats including Hutchinson City and McLeod County. Jared Golde expressed interest in serving as a city rep on the PLS Board. Katy will inform the City so the City Council may make a recommendation. 2. Program Reports: • National Library Week: As in past years, the Friends of the Library hosted a raffle prize drawing in honor of National Library Week. A winner in each category (children, teen, and adult), won a canvas tote bag and a coupon to the Friends of the Library Book Nook Sale Table. In total, 40 library patrons signed up for the raffle drawing (14 children; 4 teens, and 22 adults). This year's raffle drawing included an interactive library display board, which asked patrons to highlight a comment about their visit to the library. See attached photo. Friends of Library Spring Book Sale — The Friends held their annual Spring Book Sale on Saturday, April 13t'. While it was not a large sale, the event did give the Friends an opportunity to clear out books. OBOC Author Event — Allen Eskens spoke at the Hutchinson Event Center on Sunday, April 14t'. A total of 130 attended this program. Once Upon a Crime Bookstore sold books and the author had a long line of people waiting to have their books signed. The feedback from this program was very positive. This program was made possible thanks to Legacy funding. Reminder: McLeod County Libraries Meet the Author — Brian Freeman will be speaking at the Glencoe City Center on Tuesday, April 14t' at 6 p.m. Brian and his wife will be selling books after this author event. This is a Legacy funded event. New Business: 2019 Library Goals - The Library Board was asked to review the goals set in 2018 and consider new goals for 2019. Along with making sure the goals are measurable, Jared suggested that the board consider whether or not it wishes to carryover any goals into 2019. A further review and setting of the 2019 goals will be discussed at the May meeting. 2. Facility Updates — Facility Manager JJ Verhey is pulling together the final pieces for a Minnesota Department of Education Library Construction grant for improvements. This grant will provide funding for the library's roof and bathroom renovations. Project dates have not been set. As the Board considers 2019 goals, Katy mentioned there is the possibility of submitting a second grant request for the renovation of the library's interior. 3. Retro Writer's Event will be held on Tuesday, April 30t'. This event will be held from 6-8 p.m. in the library's meeting room. The co-sponsor of this program is the Crow River Quill and Ink Society. Members will be bringing manual and electric typewriters, quill pens, and writing prompts. It's a program for all ages. 4. Library Buzz — What Have You Been Reading/Watching? Carolyn — Did not attend the meeting but has read a quantity and variety of books. Kay — Sea Power: The History of Geopolitics of the World's Oceans by James Stavridis Jared — Scale and Scope: The Dynamics of Industrial Capitalism by Alfred D. Chandler, Jr. Margaret — The Feather Thief. Beauty, Obsession, and the Natural History Heist of the Century by Kirk Wallace Johnson Mary — McLeod County history 5. Other: Why did you join the Hutchinson Library Board? Jared started a discussion about why each member decided to join the board. Kay and Margaret both commented that they believe in community service and consider themselves to be "born" volunteers. Jared grew up in Hutchinson and he and his wife, Rachelle, are raising their four children here. As a parent and patron, he has seen gaps with current library trends. He would like to analyze statistics and find ways for the library to target a variety of age groups. One Book, One Community — Katy advised the Board that book suggestions are welcomed as the OBOC Committee is starting to consider books for 2020. Meeting adjourned at 5:32 p.m. Donations for February $25.00 Nuvera donation — 2018 campagin "working Together Great Things Can Happen" Next meeting Monday, May 20, 2019 (meeting a week earlier due to Memorial Day holiday) Minutes submitted by Katy Hiltner, head librarian MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, March 27, 2019 Call to order — 3:00 p.m. Vice President Matt Cheney called the meeting to order. Members present: Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter Absent: President Don Martinez and Attorney Marc Sebora Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Morrow, second by Commissioner Wendorff to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Jared Martig presented the financial statements. For the Electric Division, Purchased Power is up due to not being able to start an engine at Plant 2 during the Polar Vortex. For the Natural Gas Division, Natural Gas net income decreased by $277,557. The decrease is mostly due to the credit on customer bills that were missing in 2018. This is the last month of not being able to compare year to year due to the missing credits from 2018. GM Carter discussed how the Polar Vortex affected HUC and other Utilities in the Midwest. GM Carter added that there have been many conversations on how to mitigate the effects of extreme temperatures at the plants so this will not happen again. Commissioner Hanson inquired how many times extreme temperatures have prevented HUC from starting an engine. Mr. Blake informed the Commission that it has only happened one other time. HUC does have safe guards in place but it was so cold and the engine would not operate that day. GM Carter noted on the Electric Division, Large General is up from last year. The increase is due to Uponor ramping up. GM Carter added that Industrial is down for both HTI and 3M. HTI is ramping down and 3M has more energy efficiency in place. Motion by Commissioner Hanson, second by Commissioner Morrow to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator— Matthew Jaunich — i. Middle of construction season b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Reviewed the 2018 Annual Benchmarking Report. HUC received another Excellence in Reliability Certificate. 2. Projects will be starting soon. iii. Randy Blake, Production Manager — 1 . Unit 1 auxiliary boiler has sprung a leak. Moorhead Boiler has already come to weld the repair. 2. Cooling Tower cleanup work. There were three cracks found, will be working with a local contractor to patch cracks inside and out. Excavating will start this month and the cost of the repair will be about $4K. 3. Construction down at Plant 1 is going well. 4. Quade's Electric has started on Units 6 & 7. Commissioner Hanson inquired about the completion date and if it was behind schedule. Mr. Blake noted the project is about one month behind. iv. John Webster, Natural Gas Division Manager- 1. Attended the MEA Energy Association's Board of Directors meeting in Austin Texas this month. Was elected to be an officer on the Board of Directors. v. Jared Martig, Financial Manager- Nothing to report c. Legal — Marc Sebora — Absent d. Human Resources - Brenda Ewing — Nothing to report e. General Manager — Jeremy Carter i. Catching up on Legislative bills ii. Had an MMUA meeting in Owatonna with Dave. Discussed the new law changes related to Distributed Energy Resources (DER) and the different processes coming forward. In the next month or two, the Commission will need to adopt new policies and rules to comply with the new State laws. iii. Continuing to work on strategic planning. Will be sending topics to managers this week. If the commissioners have anything to add, please send them soon. 6. Policies a. Review Policies i. Section 3 of Exempt Handbook ii. Section 3 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes No changes made to the policies under review. 7. Unfinished Business 2 8. New Business a. Approve Requisition #007878, Custom Dakota Aluminum Service Body Mr. Webster presented Requisition #007878, Custom Dakota Aluminum Service Body. Earlier in the year, two new pickup trucks were ordered without the service body. This requisition is for the service body, related work equipment, miscellaneous materials and labor required for installation on the 2019 Ford F250. A motion by Commissioner Morrow, second by Commissioner Hanson to Approve Requisition #007878, Custom Dakota Aluminum Service Body. Motion carried unanimously. b. Approve Requisition #007879, Custom Dakota Aluminum Service Body Mr. Webster presented Requisition #007879, Custom Dakota Aluminum Service Body. As above, the pickup for this body was ordered earlier in the year. This requisition is for the service body, related work equipment, miscellaneous materials and all labor required for installation on a 2019 Ford F350. A motion by Commissioner Wendorff, second by Commissioner Morrow to Approve Requisition #07879, Custom Dakota Aluminum Service Body. Motion carried unanimously. c. Approve Requisition #007887, Purchase of Lube Oil Mr. Blake presented Requisition #007887, Purchase of Lube Oil. The lube oil for units 6 & 7 was not included in the Caterpillar contract. In order to be compliant with the CAT warranty, HUC must use CAT1 NGEO Ultra 40 oil. This requisition will be sufficient for both engines needing 850 gallons each along with having 100 gallons for inventory when needed. A motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Requisition #007887, Purchase of Lube Oil. Motion carried unanimously. d. Purchase of Natural Gas Commodity November 2026-October 2029 Mr. Webster presented Purchase of Natural Gas Commodity November 2026- October 2029. Natural gas commodity was purchased for HUC customers for the time period of November 2026 thru October 2029. Additionally, volumes not associated with the prepay deal were blended in the future months in order to reduce the price of the commodity. By blending the December 2024 thru October 2026 gas at $4.535 per Dth with the November 2026 thru October 2029 gas, HUC 3 was able to acquire the $4.535 down to a new price of $4.08 Dth. This is not a savings but a reduction in cost. 9. Adjourn There being no further business, a motion by Commissioner Morrow, second by Commissioner Wendorff to adjourn the meeting at 3:29p.m. Motion carried unanimously. ATTEST_ : - -D-6n Martinez, Presi t 4