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cp04-09-19HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 9, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — New Journey UCC (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY �a) Arbor Day Proclamation b) Resolution No. 15022 — Resolution Accepting $60,000 Donation from Burtch Foundation of the Minnesota Community Foundation for Purchase of New Zamboni Ice Resurfacer (c) Resolution No. 15027 — Resolution Accepting $3504.00 Donation from Glen Kurth for New Bench at Veterans Memorial Field PUBLIC COMMENTS (Th is is an opportunity jor members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 26, 2019 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of South Grade Road Traffic Signal Materials (b) Consideration for Approval of Out of State Travel for Kent Exner to Attend American Public Works Association National Conference in Seattle, WA, from September 7 — 11, 2019 (c) Consideration for Approval of Issuing Short -Term Gambling License to Saturday Night Cruisers Car Club CITY COUNCIL AGENDA April 9, 2019 (d) Consideration for Approval of Resolution No. 15023 - Resolution Approving State of Minnesota Joint Powers Agreement with the City of Hutchinson on Behalf of its Police Department Regarding the Minnesota Internet Crimes Against Children Task Force (e) Consideration for Approval of Resolution No. 15024 — Resolution Amending the City Flexible Benefit Plan to Designate Sun Life Assurance Company of Canada as Dental Claims Administrator of the Plan (f) Consideration for Approval of Items for 5t' Avenue South Reconstruction Project (Letting No. 1, Proj ect No. 19-01) 1. Resolution No. 15025 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15026 - Resolution for Hearing on Proposed Assessment (g) Consideration for Approval of Resolutions for Department of Education Library Grant 1. Resolution No. 15028 — State Library Construction Grant 2. Resolution No. 15029 — Authorizing Matching Funds for Library Construction Grant From the Minnesota Department of Education 3. Resolution No. 15030 — State Library Construction Grant 4. Resolution No. 15031 — Authorizing Matching Funds for Library Construction From the Minnesota Department of Education (h) Appointments to Boards/Commissions - Margaret Hoff to Library Board to April 2021 (i) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. ECONOMIC DEVELOPMENT AUTHORITY 2018 YEAR END REPORT 10. DISCUSSION ON EMERALD ASH BORER PROGRAM AND INCREASING FUNDING TO THE TREE MITIGATION FUND 11. DISCUSSION ON REQUEST FOR PROPOSALS FOR CITY MARKETING AND BRANDING INITIATIVE UNFINISHED BUSINESS 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-798 - ORDINANCE REGULATING SMOKING IN CITY PARKS 2 CITY COUNCIL AGENDA April 9, 2019 NEW BUSINESS 13. APPROVE/DENY ISSUING MASSAGE LICENSE TO KILEY KRUGGEL AT 140 MAIN STREET SOUTH 14. APPROVE/DENY THE ESTABLISHMENT OF THE PLANNING/BUILDING/EDA TECHNICIAN POSITION AND APPROVE RESOLUTION NO. 15020 TO AMEND THE 2019 COMPENSATION PLAN TO REFLECT THE CHANGE TO THE POSITION CLASSIFICATION TABLE 15. APPROVE/DENY COMPOST TURNER ACQUISITION 16. APPROVE/DENY CITY AIRPORT HANGAR AGREEMENT DOCUMENT GOVERNANCE (Thep urpose o t is portion of the agenda is to deal with or development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Library Board Minutes from February 25, 2019 �b) Hutchinson Utilities Commission Minutes from February 27, 2019 c) Sidewalk Snow Removal Report — January — March 2019 (d) Liquor Hutch Quarterly Report NHSCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT City of WL =-U�&7 PROCLAMATION WHEREAS, trees and forest soils keep our lakes and streams clean by absorbing and filtering pollutants and sediments; and, WHEREAS, forests prevent flooding and reduce stormwater by capturing and storing rainwater and snowmelt, which is then slowly released to our lakes, streams, and groundwater; and, WHEREAS, careful management of our trees and forests protects drinking water and reduces the cost of water treatment; and, WHEREAS, sound management of forested lands surrounding the Mississippi River ensures clean drinking water for more than one million Minnesotans; and, WHEREAS, about three-quarters of Minnesotans get their drinking water from the forested parts of the state; and, WHEREAS, planting and maintaining trees is a natural and easy way to keep our water clean; and, WHEREAS, the last Friday in April and throughout the month of May, Minnesotans pay special tribute to our trees as natural resources and dedicate ourselves to the vitality of our forests, NOW, THEREFORE, I, GARY T. FORCIER, Mayor of the City of Hutchinson do hereby proclaim April 26, 2019, as: Arbor Day and the month of May 2019 as Arbor Month in the City of Hutchinson, Minnesota. IN WITNESS WHEREOF, I have hereunto set my hand this 9th day of April, 2019. Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 15022 Accepting Donation Department: Finance LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Burich Foundation of the Minnesota Community Foundation has graciously donated $60,000 to the City with the condition that the funds are used to purchase a new Zamboni ice resurfacer. The City currently operates two Zambonis for ice activities; one purchased in 2000 and the other in 2016. The 2000 Zamboni is targeted for replacement in 2021 at an estimated cost of $167,000, as indicated on the city's 5-year CIP. Replacing that machine one year earlier is recommended not only because of the donation, but because it has met its expected useful life of 20 years. The machine has been unreliable in recent years, requiring the 2016 Zamboni to often service both rinks, which is not ideal during busy tournaments. Citizen's Bank has generously donated monies toward Zambonis in the past, including 50% of the cost in 1990, $50,000 in 2000, and 50% of the $80,000 cost to convert both Zambonis to battery power in 2012/2013. City staff will begin the process of obtaining quotes for the new Zamboni with the hope of ordering the machine in May 2019, with delivery in early 2020. BOARD ACTION REQUESTED: Accept the $60,000 donation from Minnesota Community Foundation, contingent upon the City purchasing a new Zamboni ice resurfacer in 2020. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15022 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person or entity has offered to contribute the cash amount set forth below to the city: Name of Donor Minnesota Community Foundation Amount Donation Date $60,000.00 3/14/2019 WHEREAS, such donation has been contributed for a 2020 purchase of a new Zamboni ice resurfacer used in operations at the Burich Ice Arena. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 9th day of April 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor DEUDE STKDK06 12/12/2018 05:33 -742- SAINT PAUL ♦ & MINNESOTA FOUNDATIONS 101 Fifth Street East • Suite 2400 • Saint Paul, Minnesota 55101 Ph* (651) 224-5463 On behalf of the Burich Foundation of the Minnesota Community Foundation, we are pleased to present a check for $60,000.00 for a zamboni for Burich Arena. By accepting this grant, your organization agrees to accept the following conditions: 1. This grant will be used in full and solely for the explicit purpose identified above. Your organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting practices. 2. Your organization acknowledges that this grant is not intended to fulfill a pre-existing pledge and that no individual will receive any goods, services, or other private benefit as a result of this grant. 3. These grant funds will not be used for any political campaign, or to support attempts to influence legislation of any governmental body other than through making available the results of nonpartisan analysis, study, and research. If for any reason this grant is not used in full for the intended purpose, the grant, or any unspent portion thereof, must be returned to the Foundation. The Foundation reserves the right to request these funds be promptly returned if the Foundation determines that your organization has not performed in accordance with the conditions outlined above. If your organization plans to acknowledge this gift, please identify it as a grant from the Burich Foundation. It is not necessary to send a receipt for tax deduction purposes to the Minnesota Community Foundation or the advisor. However we encourage you to send a letter of appreciation to: Citizens Bank & Trust Co. P.O. Box 339 Hutchinson, MN 55350-0339 If you have any questions regarding this grant, please contact our Philanthropic Services Team at Philanthropy@spmcf.org or 651.224.5463 (main office line). Grant Tracking #: MNDA-19-180646 Check Date: March 14, 2019 CITY OF HUTCHINSON RESOLUTION NO. 15027 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Glen Kurth $3,504.00 4/3/2019 WHEREAS, such donation has been contributed to the City of Hutchinson for a new bench at Veterans Memorial Field. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 9th day of April 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 26, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) A moment of silence was held due to the absence of Riverside Church. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Forcier noted that he received a note from the owner of Parkwood Apartments thanking John Olson, Public Works Manager, and staff for providing sandbags for their rental property. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 12, 2019 Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES March 26, 2019 (a) Consideration for Approval of Issuing Transient Merchant License to Virginia Daniel -Hightower to Operate Fireworks Stand in Walmart Parking Lot From June 20 — July 5, 2019 (b) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen's Club on June 28 & 29, 2019, at McLeod County Fairgrounds (c) Consideration for Approval of Resolution No. 15021 - Resolution Supporting Comprehensive Transportation Funding (d) Appointments to Boards/Commissions - Rhonda Schwarze to Senior Advisory Board to January 2021 - John Lofdahl to Planning Commission to March 2024 - Kathryn Hultgren to Library Board to April 2022 - Jared Golde to Library Board to April 2022 (e) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. PUBLIC WORKS 2018 YEAR END REPORT Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an overview of the organization; core services; major accomplishments related to new construction, pavement management, general construction, and infrastructure maintenance; goals for 2019 related to major improvements, other improvements, utility projects, treatment plant projects, facilittyy pro' ects, vehicles & equipment, infrastructure maintenance and planning & policies; and budget/financial responsibilities. Other information provided to the Council included utility rates, employee time/work allocations data, infrastructure inventory, public works facilities and urban forest. Mayor Forcier asked for an update on the T-hangar project. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the floor was put in before winter and the building is planned to begin construction April I" with finishing touches complete by June 30t'. Mayor Forcier asked for an update on the performance of the solar energy panels near the wastewater plant. John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson noted that so far so good and a more in-depth presentation will be given to the Council later this year. The panels are currently running at 90-95% capacity. Mayor Forcier asked where the general public can report potholes. Mr. Exner stated that residents can call 234-4219 to report information or information can be sent through the City's web site under "Report a Problem". Council Member Cook asked various questions related to permitting processes, description of plans and studies and other miscellaneous items. 2 CITY COUNCIL MINUTES March 26, 2019 9. DISCUSSION ON TREE REMOVALS AND ENERGY TREE PROGRAM Council Member Cook spoke before the Council. Cook noted that several discussions have been held related to emerald ash borer and other discussions have been held related to tree removals as part of improvement projects. Cook noted that the emerald ash borer plan talks about reactions to emerald ash borer and proactive measures that will be taken. Cook asked of the Council what they want to see when trees are removed from improvement projects — for example on the 5t' Avenue project it is being proposed to remove all of the ash trees and he is suggesting to remove every other ash tree and replace with other species. Cook noted that in some areas this can't be avoided. Cook noted that this is a policy decision and the Council should be discussing this. Mayor Forcier noted that he feels the City has an arborist on staff and he should be making the decisions on what trees stay and what trees go. Cook expressed that with some past improvement projects all trees were removed and they weren't related to health issues. Council Member Christensen asked who decides which trees stay and which trees go — she feels that there are no council members that are qualified to make those decisions. She feels that during improvement projects is the time to remove trees if necessary. Kent Exner noted that during improvement projects, the arborist does not have sole decision on tree removal, but it is rather a project decision. Depending on the project, all trees may need to be removed regardless of the species. Other projects then determine corridor items such as spacing of trees or age of trees or health of trees or risk of disease of trees. Exner noted that these items are taken care of during improvement projects due to efficiency reasons. Council Member Czmowski expressed that he feels it would be difficult to draft a policy that fits every project or every scenario. Matt Jaunich, City Administrator, noted that from a policy standpoint the Council could determine a percentage of trees that are kept in an improvement project. Or they could pick and choose which trees are kept and which trees are removed. Mayor Forcier stated that he feels staff has the most knowledge in this area and they make decisions based on their knowledge and expertise. John Olson, Public Works Manager, noted that sometimes trees have to be removed due to the layout of the new roadway. Olson suggested that during improvement projects inventories are conducted and conditions are reviewed, location of the trees, likelihood of damage during construction and then species diversity. After the inventory is done, then perhaps a target percentage could be identified. Cook asked for clarification about the energy tree program. Mr. Olson clarified that a 120-energy tree program is planned for 2019. Mr. Olson explained the various options within the energy tree program. Cook spoke about a big elm tree that a sidewalk goes around on 5t' Avenue and he asked if that is being removed because of the sidewalk. Exner clarified that the tree is planned to be removed due to the layout of the sidewalk. Although the tree is in good condition and is at a rather mature age, the tree is on private property so the City would need to get an easement if the tree would remain or be replaced. He noted it is also not the best idea to keep a tree in the middle of the sidewalk area. Jaunich noted that previously discussion had been held about changes to the EAB policy so that will be coming before the Council in the near future for consideration. UNFINISHED BUSINESS CITY COUNCIL MINUTES March 26, 2019 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-794 — AN ORDINANCE ESTABLISHING A SUSTAINABILITY BOARD Matt Jaunich spoke before the Council. Mr. Jaunich noted that the first reading of this ordinance had been held on February 26, 2019. Mr. Jaunich noted that he did distribute a revised version of the proposed ordinance tonight. It does not change the context of the ordinance but rather better describes the action taken at the first reading of it. Motion by Cook, second by Czmowski, to approve second reading and adoption of Ordinance No. 19-794. Motion carried unanimously. 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-796- ORDINANCE TO REVISE CHAPTER 90 — RIGHT OF WAY MANAGEMENT John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson reminded the Council that the first reading and a public hearing was held at the last Council meeting on this ordinance. This ordinance is being revised in response to a Federal Communications Commission ruling that requires local units of government that want to set aesthetic standards to be adopted and published by April 15, 2019. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 19-796. Motion carried unanimously. 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-798 - ORDINANCE REGULATING SMOKING IN CITY PARKS Matt Jaunich, City Administrator, presented before the Council. The first reading of this ordinance was also held at the last Council meeting. A revised ordinance was distributed this evening with some new suggested language. Mr. Jaunich explained that this can be considered either a second reading of the ordinance that was included in the Council packet or a first reading of the ordinance distributed this evening. Council Member Cook noted that he had been approached by someone asking that the ordinance allow for smokeless tobacco to be used by adults playing in events at VMF Baseball Field and Roberts Park. The proposed ordinance allows for this to occur. Motion by Czmowski, second by Cook, to approve first reading of Ordinance No. 19-798. Council Member Sebesta noted that his recollection was that the ordinance would not allow smoking within 25 feet of any children's activity and not just 25 feet of a playground. Sebesta clarified that even if there is nothing going on in the playground or no children are in the playground that would still be a requirement. It was clarified that the language presented does not allow for smoking at a ballfield nor within 25 feet of a playground. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY LEASE AMENDMENT WITH T-MOBILE AT SOUTH PARK WATER TOWER .19 CITY COUNCIL MINUTES March 26, 2019 John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson explained that T-Mobile is requesting additional area to install a backup power generator for the cellular equipment they own and operate at the City -owned South Park Water Tower. The proposed changes would be allowed under the existing lease agreement that went into place in May 2000. T-Mobile is requesting an additional 108 square feet of leased space on the ground at this time. Council Member Cook noted that he does have some concerns with the noise aspect related to the generator use. Mr. Paulson noted that those concerns are on radar and T-Mobile is aware that they have to meet all requirements. Motion by Cook, second by Sebesta, to approve lease amendment with T-Mobile at South Park water tower. Motion carried unanimously. 14. APPROVE/DENY FINANCIAL CONTRIBUTION TO MCLEOD COUNTY' S HUTCHINSON NORTHEAST RING ROAD FEASIBILITY STUDY PHASE I Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the McLeod County Highway Department has been considering the administration of a Hutchinson Northeast Ring Road Feasibility Study for several years. County staff has been working with a consultant to prepare a proposal for Phase 1 (traffic origin -destination data gathering/analysis) of a study effort. Similar to the County sharing in the City's traffic origin -destination study five years ago, City staff is recommending that the City contribute $8000 to offset the County's overall investment. Motion by Cook, second by Czmowski, to approve financial contribution to McLeod County's Hutchinson Northeast Ring Road Feasibility Study Phase I. Motion carried unanimously. 15. APPROVE/DENY ACCEPTING LOW BID FOR CAMPGROUND SEWER PROJECT Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that bids have been received for the campground sanitary sewer project serving Masonic/West River Park campground. Last Fall it was revealed that eight of the twelve sites have issues with sanitary sewer hookups. Upon further review and inspection, it was determined to be in the City's best interest to pursue replacement of the sanitary sewer. As part of the replacement of the sanitary sewer, an additional two camp sites are planned for the east end of the current roadway. Also, when the sanitary sewer is replaced provision for future expansion of the campground will be provided. Three bids were received and the low bid came in from Juul Contracting in the amount of $65,758.70. Motion by Czmowski, second by Christensen, to accept low bid from Juul Contracting for campground sewer project. Motion carried unanimously. 16. APPROVE/DENY SETTING SPECIAL CITY COUNCIL MEETING ON APRIL 3, 2019, AT 12:00 NOON AT HUTCHINSON EVENT CENTER FOR ENGAGEMENT MEETING WITH THE LEAGUE OF MINNESOTA CITIES 5 CITY COUNCIL MINUTES March 26, 2019 Matt Jaunich, City Administrator, explained that the City is hosting a special meeting with members of the League of Minnesota Cities leadership team to hear more about the current priorities of the League's individual cities and to share some of the things the League and the Insurance Trust have been working on. The meeting will focus on how the League and the Insurance Trust are doing from cities' perspectives directly, whether there are things the League could be doing in addition or differently and what kind of issues communities are facing. Motion by Christensen, second by Cook, to set special City Council meeting for April 3, 2019, at 12:00 noon at Hutchinson Event Center for engagement meeting with the League of Minnesota Cities. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for February 2019 �b) Public Arts Commission Minutes from February 14, 2019 c) Snow Removal and Ice Control Report for February 2019 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 19, 2019 Council Member Cook commented on the sales tax for water/wastewater. Cook mentioned that the sales tax is really doing what it was designed to do and all the money goes to pay the water/wastewater debt which then frees up money for improvement projects. Cook noted that at times questions are posed about paying the debt off early, however there are limitations to this due to PFA funds being used. In addition the debt is still at a rather high balance and, again, public financing would not allow the City to do so. NHSCELLANEOUS 18. STAFF UPDATES Tim Gratke — Wastewater Supervisor — Gratke noted that the City will be receiving a certificate of operational excellence and he gave accolades to wastewater staff. He also noted that salty parameters will be discussed amongst professional staff in the near future. Council Member Cook brought up the concept of an integrated planning discussion that he learned about through the Coalition of Greater Minnesota Cities. Mr. Paulson explained that this is a planning process for integrated planning that may move forward at the state level which in turn may have funding allocated for as a pilot program in some cities. John Paulson — Mr. Paulson noted that the rain barrel program will begin in April. Mr. Paulson provided details on the rain barrel sale. Kent Exner — Mr. Exner spoke about river flows. Exner noted that elevations have subsided a bit and the river flow gauge in Cosmos spiked pretty good in the last day or so which means an ice dam could have let loose or the ditches have opened up. The ice came off the river upstream today. Matt Jaunich — Mr. Jaunich spoke about the LMC Annual Conference being held June 26-28, 2019, in Duluth. 19. COUNCIL/MAYOR UPDATE Steve Cook - Council Member Cook spoke about the rough shape of Washington Avenue, however rel CITY COUNCIL MINUTES March 26, 2019 he did note that improvements are scheduled in the area in 2021 after the Main Street project. He also noted that he heard the bump outs on Washington Avenue near the alleys may be removed. Mr. Exner noted that there are some drainage issues in the area and he noted that the purpose of those bump outs need to be addressed. Council Member Cook also asked for an update on the Main Street 2020 project and how much has to be decided soon such as local cost decisions, streetscaping plans, etc. Mr. Exner noted that much work has been going on in the background and meetinss will e held in April with 90% design being completed in April by MnDOT. The citizen group will be meeting and items will be discussed at the Resource Allocation Committee. Council Member Cook also spoke about a bonding bill for a river plan has been sponsored by the City's legislators and Cook spoke at a committee hearing. Mary Christensen — Council Member Christensen spoke about the turkeys being active in neighborhoods. Mr. Jaunich noted that the police department should be contacted when issues arise and the DNR dictates how many turkeys the City can remove. Gary Forcier — Mayor Forcier noted that Jack Sandberg will be resigning from the Library Board due to relocating to northern Minnesota. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 7:20 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Purchase of South Grade Road Traffic Signal Materials Department: PW/Eng LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed, the City's South Grade Road intersections improvements design consultant, SRF Counsulting Group, recommends that the City procure the necessary traffic signal materials to allow for potential construction within the Trunk Highway 15 intersection this coming fall (approximate 20 - 25 week fabrication lead time). Thus, based on the attached cost estimation, City staff requests the approval of preparing and executing a formal City purchase order with a responsive manufacturer up to the amount of $80,000. BOARD ACTION REQUESTED: Approval of Future Purchase Order to Acquire South Grade Road Traffic Signal Materials Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 80,000.00 Total City Cost: $ 80,000.00 Funding Source: 2019 Construction Funds Remaining Cost: $ 0.00 Funding Source: 4/3/2019 PI NEERSEST TE L '] SOUTjH GRA E ROAjD FINAL DESIGN - SP TBD SAP 133-130-002 PR COUNTY PROJECT NA CITY PROJECT 19-02 TRAFFIC SIGNAL PLANS - ESTIMATE POLE PREORDER COSTS CITY OF HUTCHINSON, MCLEOD COUNTY, MINNESOTA ITEM DESCRIPTION LUNIT ESTIMATED UNIT COST QUANTITY ESTIMATED TOTAL COST F&I MAST ARM POLE TYPE PA100-A-35-D40-9 EACH $15,000.00 1 $15,000.00 F&I MAST ARM POLE TYPE PA100-A-40-D40-6 EACH $16,800.00 3 $50,400.00 PAINT SIGNAL SYSTEM EACH $5,200.00 1 $5,200.00 LUMINAIRE LED UNIT INSTALLATION EACH $700.00 4 $2,800.00 CONTINGENCY EACH $1,000.00 1 $1,000.00 TOTAL ESTIMATED 2019 COST $74 400.00 This Engineer's Estimate is the opinion of SRF Consulting Group, Inc. of the probable construction cost and is supplied as a guide only. Since SRF Consulting Group, Inc. has no control over the costs of labor and materials, or over competitive bidding and market conditions, SRF Consulting Group, Inc. does not guarantee the accuracy of such opinion as compared to contractor's bids or actual costs to the owner. Notes: Estimated prices subject to some volitilitywith steel prices and vendor demands. Copy of 11872_Signal Estimate_04022019.xlsx HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Out of State Travel Request for Kent Exner to American Public Works Associati06 Department: PW/Eng LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Requesting approval of an out of state travel request for Kent Exner to attend the American Public Works Conference in Seattle, WA, during September 7 -11, 2019. The estimated costs (registration, flight, hotel & meals) for attending this event is approximately $2,200. Please note that this cost is accounted for within the Engineering annual budget (won't be attending some typical regional conferences/training this year) and that the City Engineer position has not attended an out of state conference/event for several years (2010?) at the City's expense. This conference is expected to bring together more than 5,000 public works professionals from around the world and will feature more than 125 educational sessions and over 400 consultant/vendor exhibits which are all related to the vast array public works functions. These sessions and exhibits focus on many of the key issues we are experiencing in our communities and offer quality approaches/ideas/solutions that we are seeking BOARD ACTION REQUESTED: Approval of Travel Request Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License - Saturday Night Cruisers Car Club Department: Administration LICENSE SECTION Meeting Date: 4/9/2018 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Saturday Night Cruisers Car Club has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding between June 1, 2019, and December 31, 2019. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Saturday Night Cruisers Car Club from June 1, 2019, to December 31, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ENTERED I H assan Street SoutImN MAR 21 2019 duwfim,on. MIN 55350 tat' [ -'111 2 i•1-1240 } 1 tr hinSCD City of Hutchinson Clty 01 L, ater Dept APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All appilcations must be nxeh'ed at lutst 30 days before event in order it) be considered - }r! 5horl Ten)) Daie(s) June 1 2019 December 31 2019 Fee: S 0.00 ' _ 1-Ivrrlh'Ua} Ycnr .11unr1x Dav Year 3 GFE;iillildtiUn 117f0T"tllcillOS1 5aturdayNight Cruisers Car Club 320-296-1991 lcrrrrr — - - Phone.Mimber 11.2.5.-131ackbird Drive SW Hutchinson MN 55350 j .4ddjvs.� lrhert rt`gmhjr ople jiteg are held (i17 - Sane Ii? Federal or Statc ID: 41-195-6814 Day and time of meetings? First of the month _ �~ Is this organization urganizeti under the laws of the State of Minnesota? W yes L-1 no I low ion, has the arganiia€ion been in existence? _1999 _ f low may ntenlbers in tl]c ur<ganizsltion:' What is the purl]Ose MAW urgaslization`? To.get..plassic.ca_r-enthusiasts andt_he public together. In rrlto5e custody v ili or,anizatimi rccards be kept? Sue Lambertson 320-296-1991 'Vurrre 1125 Blackbird Drive SW Address - Dniv A1101067PCI OWirPr of the f F .....�ti— Jeannie Tessmer 950 Luepke Lane NW Residence .1 ddr ess_.._. Hutchinson}-. cir Hutchinson 0 !} Irate of Biahl 11/03/1952 I'€ac< of Birlh: :1lcrnt}r%r�ut"i'c: ur I Live %ou ever been convicted ol'anv crime other than a ttaftic ofiense'7 If yes, expltlin: 55 Phnrir Nnniher _ MN 55350 Stwe fit+ 320-583-7049 Phoue Vrnrlher MN 55350 Sate jip Litchfield [ rar uj hart, Mnson SP1iliccrtit n 1br (jumbbiW Devaes Lm om ! qXr {,13 Desigrjated Gambling Manager (Qualified under Nlitmasaia Slatule §329) Sue Larnbertson - Treasurer 320-296-1991 ..... True rVcame Pho)ie Number 1125 Blackbird Drive SW Hutchinson MN 553_60_ Residence . l ddress - Ca .Slow Zip Date of Birth: 1 Mace of Birth: — Lynwood CA _-- Mo;WVdco-i reclr t`'tf.4' ,StCIiN ]lave yore ever been convicted of any crime other than a traffic offense`' Dyes no Iryes, explain: 110,6x- long have you been a member of the organization? Eight Years r Game tnfonmation Location it I Hutchinson Mail 320-587-5956 Name of loculiota where gaine will he plcn=eel Phr,ine :''umber 1061 MN -15 Hutchinson MN 55350 :4ddrers u/ lucwion where gtvne tr411 he 1)lgved City Slate - fip Datc(s) and:or days) gambting devices will be used: ,tune_ throurLh December AM -------- A14t hours of the day ganlbIinb devices will be used. From C.00�nt f�[I-I TO _ 8:00 pm 1'11�_ Maximum number of player: _Sixty Second 8 fourth Fridays Will prizes be paid in nioney or merchandise? W money ❑ merchandise Will refreshments be served during the time the gambling devices still be used? W ves ❑ no Ifyes, wiiI a charge be made for such refreshments'' 'es J no -_Pop. gom i_.each. Game information Location Y2 St. Anastasia Fall Festival _ _ 320-587-6507 _..... Nam e o/ loc[alion xvhere Brame will he played~ Phop7' '1'uniber 460 Lake Street _ _ Hutchinson MN 55350 ,-f dclress of loccaticnl where game will be Pho-ud CitY Stale 7.io Date(s) and. -or day(s) gambling devices "ill be used: September 8th through September 8th AM AM Hours of the day gambling devices will be used: From 10:00 am _ PM TO 3:00 pm 1'M Maximum number of-playzr: Sixty W ill prizes be paid in money or merchandise? IW money ❑ merchandise Will refreshments be servcd during the time the gambling devices Vvill be used? W yes ❑ no [fees. will a char2c be made for such relreshirtents. Ayes LJ no Pow and PDpcom f'to D/1 o1, hues wl lPvbcw,... slor fiurnbru{ Derric°sbverzje ,Yage 3 o/ Officers of the Organization (ifitecessarz., lr_st raddirioncal nomes ran. fpnrr`ute sheet) Gary Lambertson -__ -__ - --_ President % clue Title 1125 Blackbird Drive 5W _ - Hutchinson MN 55350 Residei7ct ,Idd)-ess C-7t.1, Slate Zip Gary_Hotovec _ _ Cruise Master ante Title _ 87308 HWY 71_N Danube MN Residence Addreas Cirr - —56230 .Slate 7r; Jeannie Tessmer _— — _ Secretary- 950 Ludtke Lane NW Hutchinson MN 55350 ----- — Residence Address --- - - C"it Srure z!L? .. _ C}tlicers vl' C]ther Persons Paid for Services Information (if)?ecesscrr-v, list udrdiiional names ew sepurale sheer) A cane Title Residenve Adelress Iep V(i1Tf L' 7 We k"'I—enie. I i 1d, L.'.5s C71y �... Swre __ f177 •.. Name !v'esicle r7i e .-#ciclress r HIC (Wirt Sime Lit, - I ave you (Gambling ;V€- -,Or and Authorized Officer) read. and do you thorOL1,2111+ tmderstand the provisions of all lal. s. ordinances, and regulations C-overnin; the operation and use of yaMbIjn_ devices [as outimcd in C n) of Hutchinson Ordlnanee 1 1-1.20 and Minnesota Statutes Chapter 349]" C;amblin_ Mana,er es LJ no w` -- Awhori2ed Ohirer :6�`yes ❑ no lnellat 7ytWa/ I declare that the information I i111kc providcd on this application is trutIAW, and I 11111101-i/C Lhc C1t, 01' 1lU1Ci1111Soi1 to imestigaw the intiormation submitted. Also, l have recei4ed from the Cit} of l-lu[chirison a copy of the City Ordinance No. ] I4._10 rclatino taa gambling and I v ill Gjiniliarir..c myself t%Jth the contents rherec)#. Sit 1Frurrr'c nj �I1fIhuri--Vd t�jjh-el' o/ Ot;'crniZcalEW Date r `5 ,5'ig�x e r�f,�rararl>lrrrg !]iCfF1eI'S'L'1' flf (]f•�.?[1f77=L7r1f717 !�il1L' -- --- — Inter -la) Use Only I' City Council LI approved © denied Notes- - — — ---� RESOLUTION NO. 15023 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF HUTCHINSON ON BEHALF OF ITS POLICE DEPARTMENT REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE {ICAC) WHEREAS, the City of Hutchinson on behalf of its Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed and/or facilitated by or through the use of computers. NOW, THEREFORE, BE IT RESOLVED by the City Council of Hutchinson, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Hutchinson on behalf of its Police Department, are hereby approved. A Copy of the Joint Powers Agreement is attached to this Resolution and made a part of it. 2. That the Police Chief Daniel T. Hatten, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 3. That Gary Forcier, the Mayor for the City of Hutchinson, and Matt Jaunich, the City Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements. Passed and Adopted by the Council on this day of -, 2019. CITY OF HUTCHINSON By: Gary Forcier Its Mayor ATTEST: By: Matt Jaunich Its City Administrator SWIFT Contract Number: 154864 ORI: MN0430200 STATE OF MINNESOTA JOINT POWERS AGREEMENT MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE This Joint Powers Agreement ("Agreement") is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the "City of Hutchinson on behalf of its Police Department, 10 Franklin Street SW, Hutchinson MN 55354" ("Governmental Unit"). Recitals Under Minnesota Statutes, § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. The parties wish to work together to investigate and prosecute crimes committed against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of computers, and to disrupt and dismantle organizations engaging in these activities. The Governmental Unit wants to participate in the Minnesota Internet Crimes Against Children (ICAC) Task Force and be provided reimbursement of the following: equipment, training, and expenses (including travel and overtime) as are incurred by law enforcement as a result of ongoing investigations. Agreement 1. Term of Agreement 1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to Minnesota Statutes, § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective unless terminated earlier pursuant to clause 12. 2. Purpose The Governmental Unit and BCA enter into this Agreement to implement a three -pronged approach of prevention, education and enforcement to combat internet crimes against children. This Agreement provides the mechanism to reimburse the Governmental Unit for equipment, training and expenses (including travel and overtime), which are incurred by law enforcement as a result of these investigations. 3. Standards The Governmental Unit will adhere to the ICAC Program standards identified below. 3.1 Investigate activities related to internet crimes and the exploitation of children through the use of computers. 3.2 Investigate organizations to disrupt and dismantle crimes committed against children. 3.3 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including electronic devices. 3.4 Investigators will understand and use appropriate legal procedures in the use of informants including documentation of identity, monitoring of activities, and use and recordation of payments. 154864 2019 ICAC ]PA Hutchinson PD SWIFT Contract Number: 154864 ORL MN0430200 3.6 Investigators will use, as appropriate, the most current investigative technologies and techniques. 3.6 Investigators must be licensed Minnesota peace officers. 3.7 Investigators will comply with the guidelines of the Department of Justice Internet Crimes Against Children Program Operational and Investigative Standards. 4. Responsibilities of the Governmental Unit and the BCA 4.1 The Governmental Unit will: 4.1.1 Assign a Governmental Unit point of contact to act as the liaison between it and the BCA ICAC Project Commander to assist in reimbursement deadlines. 4.1.2 Submit an ICAC reimbursement request for pre -approval of funds. This request shall include a description of the item requested for reimbursement and an explanation of how it qualifies under the required criteria in Clauses 3.1 and 3.2 and an operational plan. 4.1.3 Conduct investigations in accordance with provisions of the ICAC Operational and Investigative Standards, identified in Clause 3.7 above, and conclude the investigations in a timely manner. 4.1.4 Allow BCA to inform participating agencies of potential case connections based on data submitted to BCA through the ICAC Program. 4.1.5 Not comingle ICAC funds with any other existing federal or state grant funded overtime or additional local Governmental Unit funding. 4.2 The BCA will: 4.2.1 Provide a Senior Special Agent who will serve as the Commander of the Task Force. 4.2.2 Review and approve or decline reimbursement requests under clause 4.1.2 within seven (7) business days of the reimbursement request. 4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by a Governmental Unit acting through its employees. 5. Payment 5.1 To receive reimbursement for an expense, Governmental Unit must make a request for reimbursement to the BCA Authorized Representative under the required criteria for operational and investigative standards. 5.2 To receive approved reimbursement, Governmental Unit must submit an expense form no later than 15 business days after the end of the month during which the expense is incurred. 5.3 The BCA will pay the Governmental Unit within thirty (30) calendar days of the submission of the expense form. 5.4 In the event Governmental Unit breaches this Agreement, it will not be eligible to receive reimbursement for any expenses. 6. Authorized Representatives The BCA's Authorized Representative is the following person or his successor: Name: Donald Cheung, Senior Special Agent/Commander of MN ICAC. Address: Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Street East Saint Paul, MN 55106 Telephone: 651.793.7000 E-mail Address: donald.cheuncl@state.mn.us The Governmental Unit's Authorized Representative is the following person or his/her successor: Name Theresa Leider Address: Hutchinson Police Department 10 Franklin Street SW Hutchinson, MN 55350 Telephone: 320-587-2242 Email: tleider@ci.hutchinson.mn.us 154864 2019 ICAC 1PA Hutchinson PD SWIFT Contract Number; 154864 CRI: MN0430200 If the Governmental Unit's Authorized Representative changes at any time during this Agreement, the Governmental Unit must immediately notify the BCA. 7. Assignment, Amendments, Waiver, and Agreement Complete 7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this Agreement. 7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who execrated and approved the original Agreement, or their successors in office. 7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. 7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA's liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3.736, and other applicable law. The Governmental Unit's liability shall be governed by provisions of the Municipal Tort Claims Act, Minnesota Statutes, §§ 466.01-466.15, and other applicable law. 9. Audits Under Minnesota Statutes, § 16C.05, subdivision 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this Agreement. 10. Government Data Practices The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. If the Governmental Unit receives a request to release the data referred to in this Clause, the Government@[ Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 11. Venue The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 12. Expiration and Termination 12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the other party_ To the extent funds are available, the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 12.2 In the event that federal funding is no longer available, the BCA will email the Governmental Unit's Authorized Representative and terminate the Agreement. The termination will be effective two (2) business days after email notification to the Governmental Unit; and the Governmental Unit shall receive reimbursement in accordance with the terms of this Agreement through the date of termination. 3 154864 2019 1CAC JPA Hutchinson PD SWIFT Contract Number: 154864 ❑Rl: MN0430200 13. Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government Data Practices; and 11, Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. GOVERNMENTAL UNIT Governmental Unit certifies that the appropriate person(s) has(have) executed this Agreement on behalf of the Governmental Unit and its jurisdictional government entity as required by applicable articles, laws, by-laws, resolutions, or ordinances. By and Title: Governmental Unit Date By and Title: Governmental Unit Date By and Title: Governmental Unit Date By and Title: Governmental Unit Date By and Title: Governmental Unit Date DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION By and Title: (with delegated authority) Date COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement By: 4 154864 2019 ICAC IPA Hutchinson PQ Date HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Resolution No. 15024 Amending the City Flexible Benefit Plan to Designate Sun Department: Administration LICENSE SECTION Meeting Date: 4/9/2019 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Effective January 1, 2014, the City of Hutchinson has utilized Assurant Dental as the insurer/provider and claims administrator for our self -funded dental plan. Effective March 1, 2016, Assurant was sold to Sun Life Assurance Company of Canada. Effective January 1, 2019, Sun Life assumed the right, title, and interest in, to and under the Dental Claims Service Administration Agreement in place and is now the dental claims administrator for the City's dental plan. The City needs to formally take action to designate Sun Life as the dental claims administrator effective January 1, 2019, and the attached resolution to amend the City of Hutchinson Flexible Benefit Plan, when adopted, will accomplish this. Resolution No. 15024 is attached, along with the proposed amendment to Attachment A of the City of Hutchinson Flexible Benefit Plan Adoption Agreement. BOARD ACTION REQUESTED: Adoption of Resolution No. 15024 Amending the City Flexible Benefit Plan to Designate Sun Life Assurance Company of Canada as Dental Claims Administrator of the Plan Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15024 A RESOLUTION AMENDING THE CITY OF HUTCHINSON FLEXIBLE BENEFIT PLAN TO DESIGNATE SUN LIFE ASSURANCE COMPANY OF CANADA AS DENTAL CLAIMS ADMINISTRATOR OF THE PLAN WHEREAS the CITY OF HUTCHINSON (City) did on January 1, 2014 establish the current CITY OF HUTCHINSON DENTAL PLAN (the "Plan") for the exclusive benefit of employees of the City who become participants therein, and WHEREAS, the City now desires to designate Sun Life Assurance Company of Canada as Dental Claims Administrator of the Plan. NOW THEREFORE IT IS HEREBY RESOLVED: THAT, effective as of January 1, 2019, Sun Life Assurance Company of Canada shall be and hereby is designated as the Plan's Dental Claims Administrator; BE IT FURTHER RESOLVED, that the Plan be amended in the form attached hereto to designate Sun Life Assurance Company of Canada as the Plan's Dental Claims Administrator; BE IT FURTHER RESOLVED, that the City Administrator is authorized and directed to take any other action deemed necessary or helpful to implement the resolutions set forth herein including, without limitation, by signing such instruments as are necessary to implement the foregoing. Adopted by the Hutchinson City Council this day of 12019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator Self -Funded Dental Plan Sponsored by CITY OF HUTCHINSON (Employer) Amendment to Dental Plan Document Designation of Dental Claims Administrator Effective January 1, 2019 By signing below, the Employer sponsoring this Self -Funded Dental Plan ("Plan") designates Sun Life Assurance Company of Canada as the Plan's Dental Claims Administrator. CITY OF HUTCHINSON By: Date: Its: City Administrator EXHIBIT A If more than one insurer/provider for a particular benefit, provide the additional insurer/provider information in the blank space provided below. Insurer/Provider Information Group Medical Benefits Group Term Life Benefits and/or AD&D Benefits ❑ Not Applicable ❑ Not Applicable Name of Insurer/Provider: MEDICA Name of Insurer/Provider: UNUM Address: PO Box 30900 Address: PO BOX 409548 City, State, Zip: _Salt Lake City, UT 84130 City, State, Zip: ATLANTA, GA 30384-9548_ Phone #: 1-800-952-3455 Phone #: Group #: 80509 & 80510 Group #: 0420922-001_ Group Dental Benefits ❑ Not Applicable Name of Insurer/Provider: Assttfaii Penta Sun Life Financial Address: _� I Self ded Pen4a4 Team 2323 Grand Boulevard City, State, Zip: Kansas City, MO 64141 64-23 64108 Phone #: _1 Qnn 757 0796 &4 94 55 1-816-474- 2345 Group #: K1900993 Group Vision Benefits ❑X Not Applicable Name of Insurer/Provider: Address: City, State, Zip: Phone #: Group #: HSA Contribution Feature ❑ Not Applicable Name of HSA Vendor (if vendor selected by Employer): TASC Address: 2303 International Lane City, State, Zip: Madison, WI 53704-3140 Phone #: 1-800-422-4661 Group #: _4102-6282-9437 Long Term Disability Benefits ❑ Not Applicable Name of Insurer/Provider: UNUM Address: PO BOX 409548 City, State, Zip: ATLANTA, GA 30384-9548 Phone #: Group #: 0420922-001 Short Term Disability Benefits ❑X Not Applicable Name of Insurer/Provider: Address: City, State, Zip: Phone #: Group #: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for 5th Avenue South Reconstruction Project (L1/P19-01) Department: PW/Eng LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their May 14th meeting. Construction bids were received on Wednesday, April 3rd. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the apparent low bid amount are attached. Please note that the estimated construction costs and potential funding options were reviewed by the Resource Allocation Committee at their recent April meeting. Also, City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15025 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5121 LETTING NO. 1/PROJECT NO. 19-01 WHEREAS, cost has been determined for the improvement of: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances, and the construction cost for such improvement is $2,833,969.04. With expenses incurred or to be incurred in the making of such improvement in the amount of $595,133.50, the total cost of the improvement is $3,429,102.54. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $3,271,489.11, and the portion of the cost to be assessed against benefited property owners is declared to be $157,613.43 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum from November 1, 2019. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 9th day of April 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation,bituminous/concrete surfacing, storm sewer, water distri bution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. $58.50 STREET COST/FFW OF MAIN COMPUTED BY: PVANDERVEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT EXNER 151' HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 INTEREST RATE: % BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-770 z C 6 CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNERADDRESS-3 LEGAL DESCRIPTION-1 FF FF CREDIT TOTAL FF TOTALSTREET ASSESSMENT TOTAL WATERMAIN ASSESSMENT SME SASME TOTAL ACTIVE ASSESSMENT SA-5118 1 ks4, Townvte of 71.0000 $4,153.50 So- $4,153.50 2 s•rya3•orint a, cloak s3, Towoste or Harc6ia:oa, 1 82.50 $4,826.25 $O.Oo $4,826.25 -0 8z.90 1 $4,849.65 Earn $4,849.fi5 - 82.70 $4,837.95 $ax $4,83J.95 5 ,-13, Townvte& H.1hi., 6050 $3,773.25 $0.00 $3,773.25 6 ,Bbck s3, Townv so 0 5000 $2,925.00 Earn $2,925.00 7 t.ffks3, 11— $6,552.W Soon %,552.00 8 ryc ravers-Minarts Bbc orn $O.oO $ro0 $0.00 9 14n. $8,715.33 Soon $8,715.33 10 orn $O.oO $ro0 $0.00 11 a raM1ey %ebck 51, Townvte 115.5 000 $O.oO $0.00 $0.00 12 BxS 1/zS 1/2, —kw, Towosteoe 72.00 $4,—M $0.00 $4,212.00 13 HCd'4 &H.Ihi sanaaa 66.00 $3,S6 M Earn $3,11-W 10 HCd'4 &H.Ihi sanaaa 66.00 $3,S6 M Earn $3,861.00 15 C-e ntuelkakik of Block ss,.sod Hare C'4yof 11— $6,756.75 Soon $fi,J5fi.J5 16 HC'rtyofl HutcMnsanaae n[o 82.50 $4,826.25 Earn $4,826.25 17 Steinluusa p Lee 1112 &Wt 7, Block 55, Mdeor•:Plat of of Block 55, soutM1 Harcc'rty of 82.50 $4,826.25 $ax $4,826.25 ]Dup 475kyriew Cir 1112 of Int 7, Block 55, a a 1—alas of oreloak 55, S.th Hare C yof 82.50 $4,826.25 So- $4,826.25 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation,bituminous/concrete surfacing, storm sewer, water distri bution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. $58.50 STREET COST/FFW OF MAIN COMPUTED BY: PVANDERVEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT EXNER 151' HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 INTEREST RATE: % BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-770 z C 6 CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNERADDRE55-3 LEGAL DESCRIPTION-1 FF FF CREDIT TOTAL FF TOTALSTREET ASSESSMENT TOTAL WATERMAIN ASSESSMENT SAS118A TOTAL ACTIVE ASSESSMENT SA-5118 18 ratllryAB inger&I-AHo h Zk HC'rtyofi Hu¢M1ldrsmaBe 66.00 $3,861.00 Earn $3,861.00 19 HC'rtyofi Hu¢M1ldrsmaBe -0 82.50 $4,826.25 Earn $4,826.25 20 oun So- $0.o0 $0.00 21 - - - o. M.00 $0.00 $0.00 22 araM1ey o. M.00 $0.o0 $0.00 23 o. M.00 $0.o0 $0.00 20 &s 112 of Int 2, BI-k sa, Towavteof o. $a.00 $o.00 $0.00 21 o. Saw $o.00 $0.00 26 o. Saw $o.00 $0.00 2) aaemeMof - HC'rty of Hu¢M1irsm 66.00 $4,290.00 $0.00 $4,290.00 28 AN-LWen4oM HC4of Hu¢Mrsm tHaHof Bock 66.00 $4,290.00 Earn $4,2W.00 29 bck48, Townvte of Hu¢M1irsm, 13LOo $8,58a.00 M.m $8,580.00 30 o. Saw So- $0.00 31 o. Saw $0.o0 $0.00 32 o. M.00 $0.o0 $0.00 33 o. $0.00 $0.o0 $0.00 30 o. M.00 $0.o0 $0.00 35 o. I M.00 1 $0.00 G V555ESSMENT RO_LSWOLLSA1ri.CA5121-L1P1301- 5M heSRxOn41G2'LAASES oTROLLM-5121-L1P1301-5NCve S-Pa 2Of4 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation,bituminous/concrete surfacing, storm sewer, water distri bution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. $58.50 STREET COST/FFW OF MAIN COMPUTED BY: PVANDERVEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT EXNER 151' HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 INTEREST RATE: % BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-770 z C 6 CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNERADDRESS-3 LEGAL DESCRIPTION-1 FF FF CREDIT TOTAL FF TOTALSTREET ASSESSMENT TOTAL WATERMAIN SME ASSESSMENT SASME TOTAL ACTIVE ASSESSMENT SA-5118 36 orn So- $ro0 $0.00 37 ,Obck 50, Townvteo 132.00 $0,580.00 Soon $8,580.00 38 0.00 $0.00 $ro0 $0.00 39 0.00 $0.00 $0.00 $0.00 40 ..4-Aaettke 1312 Heri Ave MN W 1/21In61 & 2, Obck 59, Townsi[e of 66.00 $4,290.00 Earn $4,290.00 41 E 1/2of In61 & 2, Obck 59, Townsi[e of 66.00 $4,290.00 Earn $4,290.00 42 oun Saw $ro0 $0.00 43 o. Saw $ro0 $0.00 40 o. Saw $ro0 $0.00 45 o. Saw $ro0 $0.00 46 0.00 Saw $0.00 $0.00 47 0.00 Saw So- $0.00 48 o. Saw So- $0.00 49 6t, Townvte of 000 Saw $ro0 $0.00 50 o. $0.00 $ro0 $0.00 51 &rboJ-inke o. $0.00 $ro0 $0.00 sz c..H.bni- M&112 M, To s�eor o. M.00 $o.o0 50.Oo 53 0.00 I M.00 1 $0.00 $0.00 G V555ESSMENT Rd�LSWOLLSA1ri.CA5121-L1P1301-5M heSRxan41G2'LAASES4Y£N5ROLLM-5121-L1P1301-5NCae S-Pu 3of4 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation,bituminous/concrete surfacing, storm sewer, water distri bution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. $58.50 STREET COST/FFW OF MAIN COMPUTED BY: PVANDERVEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT EXNER 151' HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 INTEREST RATE: % BOND FUND 339 ADOPTED: FIN ACCT# 439-4300-90530-770 TOTAL z COUNTY PID TOTALSTREET WATERMAIN TOTAL ACTIVE C CITY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNERADDRESS-3 LEGAL DESCRIPTION-1 FF FF CREDIT TOTAL FF ASSESSMENT 6 NO ASSESSMENT ASSESSMENT SME SASME SA-5118 w1/2oe Innsa2,— 14,Towos- 54 66.00 $4,290.00 So- $4,290.00 C/o Ta. orvcon 3m C-1, E 1/2oe Inns & 2, —k sa, Towoj- 55 66.00 $4,290.00 Soon $4,290.00 56 Su ry .24&Varatetl _ 570.00 1 $37,050.W 1 $37,050.00 TOTAL ASSESSMENT ROLL NO. SA5121 - UP19-01 1 1 7863.28 5305.70 2557.58 $157,613.43 $0.00 $157,613.43 c VSSEssrvt-3Jr RoLLswoLLsmr9�.CA5r2r-L1-01-5m Ne saxO—IJr ROLLM-5r2r-L1-01-5m Ne s- Page a 0f 4 RESOLUTION NO. 15026 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5121 LETTING NO. 1/PROJECT NO. 19-01 WHEREAS, by a resolution passed by the Council on the 9th day of April, 2019, the City Engineer was directed to prepare a proposed assessment of the cost of improving: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 14th day of May, 2019, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2019. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 9th day of April 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8327 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 14th day of May 2019, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances, Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2020, and will bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2019 until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be charged if the entire assessment is paid by November 15th, 2019. You may, at anytime thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest accrued to December 31 st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2019. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $157,613.43. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection, signed by the affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. PUBLICATION NO. 8327 ASSESSMENT ROLL NO. SA5121 LETTING NO. 1/PROJECT NO. 19-01 PAGE 2 The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. The entire proceedings will be tape-recorded (video-taped). At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Matt Jaunich, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, APRIL 24TH, 2019 AND WEDNESDAY, MAY 1ST, 2019. LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING DATE: Wednesday, April 3rd, 2019 @ 11:00 am COMPLETION DATE: 09/27/2019 ENGINEERING ESTIMATE: $3,036,044.00 jBID COMPANY NAME & ADDRESS DESIGNATION PHONE FAX EMAIL y SECURITY IN BASE BID a THE FORM OF Q ompany Name w Contact Name a Address a Address Prime 320-123-4567 320-234-5678 IxxxxxPyahoo.com 1I Bond $000,000.00 Place BX Civil onS ruc Ion Alice Ann Krantz 24663 47th Ave P O Box 187 1 Dell Rapids SD 57022 Prime Bidder 605-428-5483 605-428-5484 abkrantz(-bx-cc.com Project Manager 408 6th St P O Box 208 2 Prinsburg MN 56281 Prime Bidder 320-978-6011 320-978-4978 estmator(Dduininck.com X Bond $2,833,969.04 1 Plan Room 4787 Shadow Wood Dr NE KRCMN.SUBQU OTES(DKNIFERIV ER.COM 3 Sauk Rapids MN 56379 Prime Bidder 320.258.2943 320.258.2940 Estimating 846 South 33rd Street PO BOX 1086 Estlmatln R(DIandwehrconstructl on.com 4 Saint Cloud, MN 56302 Prime Bidder 320-252-1494 320-252-2380 X Bond $3,352,081.18 4 Brent Reiner 1149 Hwy 22 South 5 Hutchinson, MN 55350 Prime Bidder 320-587-5918 320-587-1044 michelle@rrexcavatlnR.net X Bond $2,907,766.75 3 m. Mueller& bons Cory Hoernemann 831 Park Ave P O Box 247 6 Hamburg MN 55339 Prime Bidder 952-467-2720 952-467-3894 corvh(Dwmmueller.com X Bond $2,876,404.02 2 AAA Striping Service Dean Erickson 12220 43rd St NE 7 St Michael, MN 55376 SubContractor 763-428-4322 763-428-8557 dean@aaastripinR.com Perry Collins P O Box 514 8 Castle Rock MN 55010 SubContractor 612-867-9134 507-663-0257 perrvacollins@vahoo.com Nick Bischoff 4807 Heatherwood Rd, P O Box 1252 9 St Cloud MN 56302 SubContractor 320-252-1658 320-252-4276 nbischoff@desiRnelect.com Pe Shawn Wenner 415 Truman St 10 North Mankato MN 56003 SubContractor 507-388-2895 507-388-5703 swenner@empire-pipe.com Kurt H. Hjerpe 16246 Hwy. 15 S. PO BOX 517 estimatinR(Dhi emecontractmR. cam 11 Hutchinson, MN 55350 Prime Bidder 320-234-8305 320-234-7305 Merrill Wendlandt P O Box 189 1060 Adams St SE 12 Hutchinson MN 55350 SubContractor 320-587-2989 320-587-0964 iuulcont@hutchtel.net Land Pride Construction Troy Soine 50480 368th St Iandprldeconstructlon(DRmall.c pm 13 Paynesville MN 56362 SubContractor 320-894-2579 320-276-8203 Neaton Brothers Erosion Chris Neaton 3480 County Rd 21 14 Mayer MN 55360 SubContractor 952-955-2412 952-955-3582 chris@neatonbrothers.com Ashley Renshaw 23035 Ulysses St NE pl ans(Dnorthcountrvconcrete.c om 15 East Bethel MN 55005 SubContractor 763-576-8602 763-576-8636 1 OF LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING DATE: Wednesday, April 3rd, 2019 @ 11:00 am COMPLETION DATE: 09/27/2019 ENGINEERING ESTIMATE: $3,036,044.00 jBID COMPANY NAME & ADDRESS DESIGNATION PHONE FAX EMAIL y SECURITY IN BASE BID a THE FORM OF Q ompany Name w Contact Name a Address a Address Prime 320-123-4567 320-234-5678 xxxxx(wahoo.com Bond 1 $000,000.00 Place OMG Midwest Inc dba Minnesota Paving & Materials Plan Room 14475 Quiram Dr 16 IRogersMN 55374 SubContractor 763-428-8886 763-428-8868 estimatein¢@hardrivesinc.com Curt Rogers 35799 241 st Ave 17 Le Center MN 56057 SubContractor 507-357-4557 507-357-6139 curt@omdecenter.com Glenda Huber N4449 469th St Rhuber(Doembercomanies.co m 18 Menomonie WI 54751 SubContractor 715-235-0316 715-235-9006 MuNce Electric, Inc. Mark Muckenhirn 1162 Hwy 7 E 19 Hutchinson MN 55350 Subcontractor 320-587-3030 320-587-5574 mark@quade-electric.com Nancy 21541 Hwy 7 west 20 Hutchinson, MN 55350 SubContractor 320-587-9886 320-587-4847 Nancve@reinercontracting—m Sir Ines- - of Chaise VanOverbeke 7175 Cahill Road 21 Edina MN 55439 SubContractor 952-913-8382 612-926-8201 chaise@linesalot.com Superior Traffic Contro Andrew Hemish 7626 57th St SE 22 St Cloud MN 56304 SubContractor 320-420-2075 suoeriortraffchh(DRmail.com Van Ort Services LLC Jon Van Ort 5990 191 st Ave NE 23 New London MN 56273 SubContractor 605-951-1748 vvanortservicesllc(D¢mail.com Warning Lites Mark Jensen 4700 Lyndale Avenue North 24 Minneapolis, MN 55430 SubContractor 612-521-4200 612-521-1488 miensen@warnin¢litesmn.com Brock ite Co LLC Danielle Klumb 2575 Kasota Ave 25 St Paul, MN 55108 Supplier 651-647-0950 651-647-0403 d kl u m b(@ b rockwh ite.ccm ore and Main LP Tom Wersal 16195 54th St NE Tommersal@coreandmain.co m 26 St Michael MN 55376 Supplier 763-428-7473 763-428-7559 Dyanna Peterson 1694 91st Avenue NE bl a i ne2518.sa l es(Df—uson.co m 27 Blaine, MN 55449 Supplier 763-560-5200 763-560-1799 Matt Kranitz 6655 Wedgewood Rd, Suite 130 28 Maple Grove MN 55311-6660 Supplier 763-545-7473 763-416-1633 d ave.trostP fo rterra bosom 2 OF CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING: 04/03/2019 @ 11:00 AM ENGINEER'S ESTIMATE $3,036044.00 COMPLETION DATE: 09/27/2019 ci - o w _ - - - o Engineer's Estimate Duininck Inc Project Manager 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 estimator tluininckcom Wm. Mueller & Sons Cory Hoememann 831 Park Ave P O Box 247 Hamburg MN 55339 Phone 952-467-2720 Fax 952467-3894 co h mmueller.com R & R Excavating, Inc Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle(dlrezcava[ing.net Lantlwehr Construction Inc 846 South 33rtl St P O Box 1086 St Cloud MIN56302 Phone 320-252-1494 Fax 320-252-2380 estima[ing@lantlwehrconstm ction.com BIDPRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BASE BID $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BIDPRICE BIDTOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $90000.00 $90,000.00 $66, 000.00 66,0 00.00 $560 00.00 $56,000.00 $41129.73 1,1203- $134000.00 $134,000.06 2 2101.524 CLEARING TREE 69.00 $275.00 $18,975.00 $281.00 $19,389.00 $280.80 $19,375.20 $259.00 $17,871.00 $488.00 $33,672.00 3 2101.524 GRUBBING TREE 69.00 $150.00 10,350.00 $250.00 17,250.00 $167.20 12, 916.80 $100.00 ,900.00 $122.00 8,418.00 4 2104.502 REMOVE MANHOLE EACH 2.00 $300.00 $600.00 $265.00 $530.00 $265.00 $530.00 $693.47 $1,386.94 $620.00 $1,240.00 5 2104.502 REMOVE CATCH BASIN EACH 29.00 $300.00 $8,700.00 $210.00 $6,090.00 $210.00 $6,090.00 $239.13 $6,934.77 $260.00 $7,540.00 6 2104.502 REMOVE CASTING EACH 23.00 $200.00 $4,600.00 $20.00 $460.00 $100.00 $2,300.00 $141.68 $3,258.64 $45.00 $1,035.00 7 2104.502 REMOVE GATE VALVE EACH 14.00 $150.00 $2,100.00 $165.00 $2,310.00 $165.00 $2,310.00 $99.07 $1,386.98 $217.00 $3,038.00 8 2104.502 REMOVE HYDRANT EACH 3.00 $600.00 1,800.00 $850.00 2,550.00 $850.00 2,550.00 $462.31 1,386.93 $300.00 900.00 9 2104.502 REMOVE SIGN EACH 2O.00 $40.00 $800.00 $30.00 $600.00 $30.00 $600.00 $30.00 $600.00 $35.00 $700.00 10 2104.502 SALVAGE SIGN EACH 28.00 $40.00 $1,120.00 $30.00 $840.00 $30.00 $840.00 $30.00 $840.00 $35.00 $980.00 11 2104.503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 715.00 $7.00 $5,005.00 $4.25 $3,038.75 $8.00 $5,720.00 $6.63 $4,740.45 $5.10 $3,646.50 12 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 745.00 $5.00 $3,725.00 $1.85 $1,378.25 $6.00 $4,470.00 $4.24 $3,158.80 $2.20 $1,639.00 13 2104.503 REMOVE WATER MAIN LIN FT 348.00 $6.00 $2,088.00 $2.00 $696.00 $2.00 $696.00 $3.99 $1,388.52 $7.50 $2,610.00 14 2104.503 REMOVE SEWER PIPE STORM LIN FT 917.00 $8.00 $7,336.00 $8.00 $7,336.00 $8.00 $7,336.00 $12.10 $11,095.70 $8.50 $7,794.50 15 2104.503 REMOVE SEWER PIPE SANITARY LIN FT 51.00 $16.00 816.00 $1.00 51.00 $1.00 51.00 $13. 60 $693.60 $20.00 $1,020.00 16 2104.503 REMOVE CURB AND GUTTER LIN FT 7995.00 $3.25 $25,983.75 $3.75 $29,981.25 $2.40 $19,188.00 $3.49 $27,902.55 $1.50 $11,992.50 17 2104.503 REMOVE CONCRETE RETAINING WALL LIN FT 80.00 $35.00 2,800.00 $15.00 1,200.00 $10.00 800.00 $10.18 $814.40 $8.80 704.00 18 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 1690.00 $9.00 $15,210.00 $10.00 $16,900.00 $4.70 $7,943.00 $2.12 $3,582.80 $5.20 $8788.00 19 2104.504 REMOVE BITUMINOUS PAVEMENT SO YD 19270.00 $6.00 $115,620.00 $2.50 $48,175.00 $2.31 $44,513.70 $3.51 $67,637.70 $4.00 $77,080.00 20 2104.603 ABANDON WATER MAIN LIN FT 1 295.00 1 $10.00 $2,950.00 $4.00 $1,180.00 $4.00 $1,180.00 $2.62 $772.90 $2.80 $826.00 21 2104.518 REMOVE CONCRETE WALK SOFT 18235.00 $1.15 $20,970.25 $0.80 $14,588.00 $0.55 $10,029.25 $1.18 $21,517.30 $0.30 $5,470.50 22 2105.504 GEOTEXTILE FABRIC TYPE 5 SO YD 22481.00 $1.50 $33,721.50 $1.50 73372150 $1.52 73417112 $1.35 $30,349.35 $1.00 22,411.00 23 2105.507 COMMON EXCAVATION (EV) (P CU YD 19033.00 $13.00 $247,429.00 $13.00 $247,429.00 $13.00 $247,429.00 $14.59 $277,691.47 $20.90 $397,789.70 24 2105.507 SUBGRADE EXCAVATION(EV) CU YD 705.00 $35.00 24,675.00 $40.00 28,200.00 $19.00 13, 395.00 $0.16 112.80 $45.60 $32,148.00 25 2105.507 SELECT GRANULAR BORROW C P CU YD 9203.00 $24.00 $220,872.00 $22.00 $202,466.00 $25.89 $238,265.67 $28.39 $261,273.17 $18.56 $170,255.50 26 2105.604 SOIL STABILIZATION GEOGRID SO YD 21110.00 $5.00 $105,550.00 $3.50 $73,885.00 $3.80 $80,218.00 $3.45 $72,829.50 $3.60 $75,996.00 27 2105.607 EXCAVATION SPECIAL EV CU YD 598.00 $12.00 $7,176.00 $12.50 $7,475.00 $13.00 $7,774.00 $11. 12 $6,649.76 $13.20 $7,893.60 28 2112.604 SUBGRADE PREPARATION SO YD 26066.00 $1.90 $49,525.40 $1.50 $39,099.00 $1.00 $26,066.00 $2.39 $62,297.74 $3.00 $78,198.00 29 2211.507 AGGREGATE BASE CV CLASS 5 P CU YD 6445.00 $35.00 $225,57500 $32.00 $206,240.00 $38.55 $248,454.75 $27.54 $177,495.30 $41.00 $264,245.00 30 2215.504 FULL DEPTH RECLAMATION SQ YD 3585.00 $1.50 $5,377.50 $2.00 $7,170.00 $1.39 $4,983.15 $0.65 $2,330.25 $1.10 $3,943.50 31 2331.603 JOINTADHESIVE LIN FT 7990.00 $0.75 5,992.50 $0.80 $6,392.00 $1.05 $8,389.50 $0.76 ,072.40 $0.90 7,191.00 32 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2300.00 $3.00 $6,900.00 $2.75 $6,325.00 $3.90 $8,970.00 $3.90 $8,970.00 $2.40 $5,520.00 33 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 1.5" THICK SO YD 21670.00 $8.00 $173,360.00 $7.75 $167,942.50 $7.95 $172,276.50 $7.95 $172,276.50 $9.45 $204,781.50 34 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 2.0" THICK SO YD 14720.00 $10.50 $154,560.00 $10.40 $153,088.00 $10.05 $147,936.00 $10.05 $147,936.00 $12.60 $185,472.00 35 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.5" THICK SO YD 21670.00 $13.00 $281,710.00 $12.80 $277,376.00 $13.10 $283,877.00 $13.10 $283,877.00 $15.55 $336,968.50 36 2360.504 TYPE SP 9.5 WEARING COURSE MIXTU RE 2,B 3.0"THICK SQ YD 1246.00 $18.25 22,739.50 $16.75 20,870.50 $19.85 24,733.10 $19.85 24,733.10 $20.30 25,2 33.so 37 2502.503 6" PVC PIPE DRAIN LIN FT 44.00 $25.00 $1,100.00 $56.00 $2,464.00 $56.00 $2,464.00 $36.45 $1,603.80 $25.00 $1,100.00 38 2502.503 8" PVC PIPE DRAIN LIN FT 9.00 $30.00 270.00 $56.00 504.00 $56.00 504.00 $35.81 322.29 $47.00 23.00 39 1 2502.503 4" PERF PVC PIPE DRAIN LIN FT 7106.00 $7.001 $49,742.00 $6.00 $42,636.00 $5.00 $35,530.00 $4.71 $33,469.26 $5.50 $39,083.00 40 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 7.00 $225.00 $1,575.00 $235.00 $1,645.00 $250.00 $1,750.00 $182.14 $1,274.98 $113.00 $791.00 41 2502.602 4" PVC PIPE DRAIN SERVICE EACH 52.00 $225.00 $11,700.00 $380.00 $19,760.00 $400.00 $20,800.00 $152.99 $7,955.48 $223.00 $11,596.00 42 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EACH 2O.00 $375.00 $7,500.00 $250.00 $5,000.00 $265.00 $5,300.00 $328.96 $6,579.20 $1,050.00 $21,000.00 43 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 916.00 $45.00 $41,220.00 $64.00 $58,624.00 $64.00 $58,624.00 $111.31 $101,959.96 $61.00 $55,876.00 44 2503.503 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 8.00 $65.00 $520.00 $68.00 $544.00 $68.00 $544.00 $202.96 $1,623.68 $110.00 $880.00 45 2503.503 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 16.00 $210.00 3,360.00 $183.00 2,928.00 $183.00 2,928.00 $338.41 5,414.56 $312.00 ,992.00 46 2503.503 42" RC PIPE SEWER DESIGN 3006. CLASS V LIN FT 48.00 $225.00 $10,800.00 $235.00 $11,280.00 $235.00 $11,280.00 $600.44 $28,821.12 $470.00 $22,560.00 47 2503.602 CONN ECT TO EXISTING SANITARY SEWER EACH 5.00 $1,500.00 7,500.00 $2,675.00 13,375.00 $2,675.00 13,375.00 $1,409.97 7,049.85 $1,265.00 ,325.00 48 2503.602 CONN ECT TO EXISTING STORM SEWER EACH 25.00 $1500.00 $37.500.002 $2725.00 $68,125.00 $2725.00 $68,125.00 $832.18 $20,804.50 $675.00 $16, 875.00 49 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 12.00 $450.00 $5,400.00 $2,725.00 $32,700.00 $2,725.00 $32,700.00 $693.48 $8,321.76 $1,160.00 $13,920.00 50 2503.B02 CONNECTTO EXISTING DRAIN DISCHARGE EACH 3.00 $500.00 $1,500.00 $300.00 $900.00 $300.00 $900.00 $934.40 $2,803.20 190.00 $1,170.00 51 2bW.W3 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 3529.00 $1.60 $5,646.40 $1.80 $6,352.20 $1.80 W'352.20 $1.20 $4,234.80 $1.45 $5,117.05 P.W1 m 2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING: 04/03/2019 @ 11:00 AM ENGINEER'S ESTIMATE $3,036044.00 COMPLETION DATE: 09/27/2019 ci - o w _ - - - o Engineer's Estimate Duininck Inc Project Manager 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 estimator tluininckcom Wm. Mueller & Sons Cory Hoememann 831 Park Ave P O Box 247 Hamburg MN 55339 Phone 952-467-2720 Fax 952467-3894 co h mmueller.com R & R Excavating, Inc Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle(dlrezcava[ing.net Lantlwehr Construction Inc 846 South 33rtl St P O Box 1086 St Cloud MIN56302 Phone 320-252-1494 Fax 320-252-2380 estima[ing@lantlwehrconstm ction.com BIDPRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BASE BID $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BIDPRICE BIDTOTAL 52 2503.603 8" PVC PIPE SEWER LIN FT 20.00 $80.00 $1,600.00 $98.00 1,9 00.00 $98. 00 $1,96000 $74.33 $1,486.60 $39.00 $780.05 53 2504.602 CONNECT TO EXISTING WATER MAIN EACH 31.00 $1700.00 $52,700.00 $2100.00 $65,100.00 $2100.00 $65,100.00 $1912.22 $59,278.82 $1340.00 $41,540.00 54 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 1.00 $950.00 950.00 $250.00 250.00 $250.00 250.00 $727.24 727.24 $1,420.00 $1,420.05 55 2504.602 HYDRANT EACH 3.00 $6500.00 $19,500.00 $4665.00 $13,995.00 $4665.00 $13,995.00 $5393.95 $16,181.85 $3700.00 $11,100.00 56 2504.602 ADJUST VALVE BOX EACH 6.00 $400.00 $2,400.00 $300.00 $1,800.00 $300.00 $1,800.00 $502.44 $3,014.64 $80.00 $480.00 57 2504.602 0.75" CORPORATION STOP EACH 1.00 $950.00 $950.00 $2,595.00 $2,595.00 $2,595.00 $2,595.00 $1 455.27 $1,455.27 $500.00 $500.00 58 2504.602 4" GATE VALVE EACH 2000 $1 900.00 $3,800.00 $1 700.00 $3,400.00 $1 700.00 $3,400.00 $2 712.56 $5,425.12 $1 150.00 $2,300.00 59 2504.602 6" GATE VALVE EACH 5.00 $2200.00 11,000.00 $1830.00 9,150.00 $1830.00 9,150.00 $2386.29 11,931.45 $1440.00 7,200.00 60 2504.602 .8" GATE VALVE EACH 6.00 $2700.00 $16,200.00 $2350.00 $14,100.00 $2350.00 $14,100.00 $3513.21 $21,079.26 $1900.00 $11,400.00 61 2504.602 12"GATE VALVE EACH 3.00 $5,400.00 $16,200.00 $3,600.00 $10,800.00 $3,600.00 $10,800.00 $6,449.73 19,3 99.19 $3,290.00 $9,870.00 62 2504.602 ADJUST CURB BOX EACH 9.00 $420.00 $3,780.00 $300.00 $2,700.00 $300.00 $2,700.00 $184.77 $1,662.93 $60.00 $540.00 63 2504.603 3/4" TYPE K COPPER PIPE LIN FT 10.00 $35.00 $350.00 $24.00 $240.00 $24.00 $240.00 $39.10 $391.00 $50.00 $500.00 64 2504.603 4" WATER MAIN DUCTILE IRON CL52 LIN FT 12.00 $120.00 $1,440.00 $68.00 $816.00 $68.00 $816.00 $142.45 $1,709.40 $220.00 $2,640.00 65 2504.603 6" WATER MAIN DUCTILE IRON CL52 LIN FT 78.00 $65.00 $5,070.00 $69.00 $5,382.00 $69.00 $5,382.00 $74.56 $5,815.68 $84.00 $6,552.00 66 2504.603 8" WATER MAIN DUCTILE IRON CL52 LIN FT 256.00 $70.00 17,920.00 $73.00 18,666.00 $73. 00 16,666.00 $94. 73 $24,250.88 $121.00 $30,976.00 67 2504.603 12" WATER MAIN DUCTILE IRON CL 52 LIN FT 46.00 $120.00 $5,520.00 $131.00 $6,026.00 $131.00 $6,026.00 $169.37 $7,791.02 $188.00 $8,648.00 68 2504.608 DUCTILE IRON FITTINGS POUND 1555.00 $12.00 18,6 00.00 $8.00 12,440.00 $8.00 12,440.00 $9.83 15,285.65 $12.50 19,4 77.50 69 2506.502 CONSTRUCT DRAINAGE STRUCTURE TYPE A EACH 32.00 $2400.00 $76,800.00 $2650.00 $84,800.00 $2650.00 $84,800.00 $3181.06 $101,793.92 $2145.00 $68,640.00 70 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 EACH 3.00 $6,000.00 $18,000.00 $4,300.00 $12,900.00 $4,300.00 $12,900.00 $5,138.96 $15,416.88 $4,490.00 $13,470.00 71 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4BA020 EACH 3.00 $4500.00 $13,500.00 $4275.00 $12,825.00 $4275.00 $12,825.00 $4377.51E$123,W.00 2.53 $4150.00 $12,450.00 72 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60A020 EACH 1.00 $5,500.00 $5,500.00 $5,500.00 $5,500.06 $5,500.00 $5,500.00 $5,971.391.39 $4,700.00 $4,700.00 73 2506.502 CASTING ASSEMBLY EACH 23.00 $750.00 17,250.00 $340.00 7,820.00 $340.00 7,820.00 $838.454.35 $900.00 20,700.00 74 2506.502 ADJUST FRAME AND RING CASTING EACH 55.00 $1000.00 $55,000.00 $850.00 $46,750.00 $850.00 $46,750.00 $878.3408.70 $430.00 $23,650.00 75 2506.603 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL LIN FT 5.10 $250.00 1,275.00 $205.00 1,045.50 $205.00 1,045.50 $592.0619.51 $440.00 2,244.00 76 2521.518 4" CONCRETE WALK SO FT 12880.00 $5.25 $67,620.00 $4.50 $57,960.00 $4.45 $57,316.00 $6.1483.20 $8.00 $103,040.00 77 2521.518 6" CONCRETE WALK SOFT 3240.00 $17.50 $56,700.00 $12.50 $40,500.00 $12.45 $40,338.00 $14.7754.80 $17.00 $55,080.00 78 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 7990.00 $16.00 $127,840.00 $15.50 $123,845.00 $15.50 $123,845.00 $15.505.00 $18.75 $149,812.50 79 2531.504 6" CONCRETE DRIVEWAY PAVEMENT BOYD 1660.00 $62.00 $102,920.00 $58.00 $96,280.00 $61.00 $101,260.00 $56.3541.00 $85.00 $141,100.00 80 2531.618 TRUNCATED DOMES SO FT 600.00 $38.00 22,800.00 $51.00 30,60000 $51.00 30,600.00 $51.0000.00 $61.70 37,020.00 81 2545501 LIGHTING SYSTEM LUMP SUM 1.00 $51000.00 $51,000.00 $21000.00 $21,000.00 $20122.99 $20,122.99 $20122.99 ,22.99 $71000.00 $71,000.00 82 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 $20,000.00 20,000.00 $23,000.00 23,000.00 $30,000.00 30,000.00 $23,000.00 23,000.00 $27,500.00 27,500.00 83 2564.518 SIGN PANELS TYPE C SO FT 39.00 $65.00 $2,535.00 $50.00 $1,950.00 $5070 $1,950.00 $50.00 $1,950.00 $60.00 $2,340.00 84 2564.602 INSTALL SIGN EACH 28.00 $100.00 $2,800.00 $150.00 $4,200.00 $150.00 $4,200.00 $150.00 $4,200.00 $170.00 $4,760.00 85 2571.524 DECIDUOUS TREE 2" CAL B&B TREE 66.00 $585.00 $38,610.00 $401.00 $26,466.00 $460.00 $30,360.00 $345.00 $22,770.00 $665.00 $43,890.00 86 2573.502 STORM DRAIN INLET PROTECTION EACH 67.00 $165.00 $11,055.00 $250.00 $16,750.00 $135.00 $9,045.00 $100.00 $6,700.00 $139.00 $9,313.00 87 2573.503 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 450.00 $3.50 1,575.00 $1.65 742.50 $1.65 742.50 $1.65 $742.50 $7.25 $3,262.50 88 2574.507 COMMON TOPSOIL BORROW LV CUYD 1065.00 $46.00 $48,990.00 $35.00 $37,275.00 $42.00 $44,730.00 $28.36 $30,203.40 $38.00 $40,470.00 89 2575.505 SEEDING ACRE 2.14 $4,500.00 $9,630.00 $7,260.06 15,5 66.40 $7,260.00 15,536.40 $7,260.00 $15,536.40 $7,012.00 15,005.66 90 1 2575.505 IRAPID STABILIZATION METHOD 2 ACRE 2.14 1 $2,800.001 $5,992.00 $1936.00 $4,143.04 $1936.00 $4, 143.04 $1936.00 $4,143.04 $1900.00 $4,066.00 91 2582.503 4" SOLID LINE MULTI -COMPONENT LIN FT 461.00 $0.85 $391.85 $0.75 $345.75 $0.75 $345.751 $0.75 $345.75 $1.00 $461.00 92 2bbZW3 12" SOLID LINE MULTI -COMPONENT LIN FT 125.00 1 $2.851 $356.25 $6.00 $750.00 $6.00 $750.00 $6.00 $750.00 $7.20 $900.00 93 2582.503 4" BROKEN LINE MULTI -COMPONENT LIN FT 240.00 $0.65 $204.00 $0.75 $180.00 $0.75 $180.00 $0.75 $180.00 $1.00 $240.00 94 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT LIN FT 1698.00 $1.70 $2,886.60 $1.50 $2,547.00 $1.50 $2,547.00 $1.50 $2,547.00 $2.00 $3,396.00 95 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SOFT 127.40 $8.50 $1,082.90 $8.50 $1,082.90 $8.50 $1,082.90 $8.50 $1,082.90 $10.25 $1,305.85 96 2582.518 CROSSWALK MULTI -COMPONENT SOFT 486.00 $7.50 3,645.00 $5.50 2,673.00 $5.50 2,673.00 $5.50 2,673.00 $7.00 3,402.00 TOTAL -LETTING NO.1/PROJECT NO.19.01 $2,833,969.04 $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 Paga2 of 2 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Library Grant Department of Education Approval Resolutions Department: Facilities/Library LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As the Council may be aware, Staff applied for and received two separate grants for library construction projects. The first project is for bathroom repairs. The total estimated project cost is $50,980.00. The Department of Education granted the City $15,331.12 for this project. The City Facilities Committee has been working on this project for several years and it was noted as a 2019 Facilities project and was budgeted for in the Capital Projects Fund. The second grant received is for roof repairs at the library. The total project cost is $93,909.00. The City received a grant in the amount $31,271.41 towards the total project cost. This project had also been budgeted for within the Capital Projects Fund for 2019. In order to receive this grant the Department of Education required the following resolutions to be approved. Resolution 15028 - this resolution states that we own the Library and we will spend the grant proceeds on the bathroom project and will follow the stipulations for the grant. Resolution 15029 - this resolution states that we have the matching funds have been secured and are committed to the bathroom construction project outlined in the grant application. Resolution 15030 - this resolution states that we own the Library and we will spend the grant proceeds on the roof project and will follow the stipulations for the grant. Resolution 15031 - this resolution states that we have the matching funds have been secured and are committed to the roof construction project outlined in the grant application. Please note that a separate Council action will be requested in the coming months for hiring a contractor to complete the roof project. Please let me know if there are any questions. BOARD ACTION REQUESTED: Approval of resolutions 15028, 15029, 15030 and 15031. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15028 STATE LIBRARY CONSTRUCTION GRANT WHEREAS, the City Council of Hutchinson, Minnesota, applied for a competitive library construction grant administered through the Minnesota Department of Education for upgrading the Hutchinson Public Library Bathrooms, including handicap accessibility improvements. WHEREAS, the City requested $19,555 in funds and has been offered a grant in the amount of $15,331.12 for the project contingent upon the completion of the end grand agreement requirements and, WHEREAS, the $15,331.12 award would be applied towards the construction project costs of the Hutchinson Public Library; and WHEREAS, the City of Hutchinson affirms they own the library building and will follow the assurances in the end grant agreement and grant application; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA to adopt a resolution authorizing the grant project, acknowledging the city owns the library building and affirming the city will follow the assurances in the grant application and end grant agreement and will comply with the requirements outlined in the Capital Grants Manual. The above and foregoing resolution was offered at a regular meeting of the City Council held on April 9, 2019 by Councilmember who moved for its adoption and was seconded by Councilmember and adopted. ADOPTED this 9' day of April, 2019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator RESOLUTION NO. 15029 AUTHORIZING MATCHING FUNDS FOR LIBRARY CONSTRUCTION GRANT FROM THE MN DEPARTMENT OF EDUCATION WHEREAS, the City of Hutchinson owns and maintains a Public Library for the citizens of Hutchinson and the surrounding area; and WHEREAS, it has been determined by the City Facilities Committee that necessary repairs are required to allow for continued safe operation and access to the Library; and WHEREAS, a grant request was prepared, submitted, and successfully awarded to the City of Hutchinson to remodel the bathrooms and improve handicap accessibility to the bathrooms in the Hutchinson Public Library; and WHEREAS, the Council of the City of Hutchinson, the City Administrator, and its Mayor have accepted the construction grant in the amount of $15,331.12; and WHEREAS, funds have been secured and earmarked within the City of Hutchinson Capital Projects Fund within the 2019 budget; and NOW, THEREFORE, BE IT RESOLVED that through the Council of the City of Hutchinson, the City Administrator and its Mayor are hereby authorized that matching funds in the amount of $15,331.12 have been secured and are committed to the construction project (bathroom remodel) outlined in the grant application. The above and foregoing resolution was offered at a regular meeting of the City Council held on April 9, 2019 by Councilmember who moved for its adoption and was seconded by Councilmember and adopted. ADOPTED this 9`h day of April, 2019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator RESOLUTION NO. 15030 STATE LIBRARY CONSTRUCTION GRANT WHEREAS, the City Council of Hutchinson, Minnesota, applied for a competitive library construction grant administered through the Minnesota Department of Education for repairing the Hutchinson Public Library roof. WHEREAS, the City requested $39,887.00 in funds and has been offered a grant in the amount of $31,271.41 for the project contingent upon the completion of the end grand agreement requirements and, WHEREAS, the $31,271.41 award would be applied towards the construction project costs of the Hutchinson Public Library roof repair; and WHEREAS, the City of Hutchinson affirms they own the library building and will follow the assurances in the end grant agreement and grant application; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA to adopt a resolution authorizing the grant project, acknowledging the city owns the library building and affirming the city will follow the assurances in the grant application and end grant agreement and will comply with the requirements outlined in the Capital Grants Manual. The above and foregoing resolution was offered at a regular meeting of the City Council held on April 9, 2019 by Councilmember who moved for its adoption and was seconded by Councilmember and adopted. ADOPTED this 9' day of April, 2019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator RESOLUTION NO. 15031 AUTHORIZING MATCHING FUNDS FOR LIBRARY CONSTRUCTION GRANT FROM THE MN DEPARTMENT OF EDUCATION WHEREAS, the City of Hutchinson owns and maintains a Public Library for the citizens of Hutchinson and the surrounding area; and WHEREAS, it has been determined by the City Facilities Committee that necessary repairs are required to allow for continued safe operation and access to the Library; and WHEREAS, a grant request was prepared, submitted, and successfully awarded to the City of Hutchinson to repair the roof of the Hutchinson Public Library; and WHEREAS, the Council of the City of Hutchinson, the City Administrator, and its Mayor have accepted the construction grant in the amount of $31,271.41; and WHEREAS, funds have been secured and earmarked within the City of Hutchinson Capital Projects Fund within the 2019 budget; and NOW, THEREFORE, BE IT RESOLVED that through the Council of the City of Hutchinson, the City Administrator and its Mayor are hereby authorized that matching funds in the amount of $31,271.41 have been secured and are committed to the construction project (roof repair) outlined in the grant application. The above and foregoing resolution was offered at a regular meeting of the City Council held on April 9, 2019 by Councilmember who moved for its adoption and was seconded by Councilmember and adopted. ADOPTED this 9' day of April, 2019. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/27/19 - 4/9/19 Check Date Check Vendor Name Description Amount 03/29/2019 EFT914 EFTPS PAYROLL 3/10 - 3/23/2019 66,676.77 03/29/2019 EFT915 Child Support PAYROLL 3/10 - 3/23/2019 149.54 03/29/2019 EFT916 MN Dept of Revenue PAYROLL 3/10 - 3/23/2019 13,845.23 03/29/2019 EFT917 PERA PAYROLL 3/10 - 3/23/2019 52,204.53 03/29/2019 EFT918 TASC-Flex PAYROLL 3/10 - 3/23/2019 1,532.02 03/29/2019 EFT919 TASC-H S A PAYROLL 3/10 - 3/23/2019 13,217.47 03/29/2019 EFT920 ICMA PAYROLL 3/10 - 3/23/2019 2,360.00 03/29/2019 EFT921 VOYA PAYROLL 3/10 - 3/23/2019 480.00 03/29/2019 EFT922 MNDCP PAYROLL 3/10 - 3/23/2019 350.00 03/29/2019 205030 Manual Payroll check PAYROLL 3/10 - 3/23/2019 63.74 03/29/2019 205031 HART PAYROLL 3/10 - 3/23/2019 585.47 04/09/2019 205032 A R ENGH HEATING & AIR CONDITIONING PLUMBING MATERIALS - FIRE PPE WASHER PROJECT 2,946.00 04/09/2019 205033 ACE HARDWARE REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 852.61 04/09/2019 205034 VOID - 04/09/2019 205035 AMANDA SUNDBLAD REIMBURSED FEE: CLASS CANCELLED 89.00 04/09/2019 205036 AMBER ROGERS REIMB: PRORATED MASSAGE LICENSE 116.66 04/09/2019 205037 AMERICAN BOTTLING CO MARCH COST OF GOODS - LIQUOR STORE 138.48 04/09/2019 205038 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS - LIQUOR STORE 116.73 04/09/2019 205039 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES - FEBRUARY 558.00 04/09/2019 205040 ARCTIC GLACIER USA INC. MARCH COST OF GOODS - LIQUOR STORE 185.51 04/09/2019 205041 ARTISAN BEER COMPANY MARCH COST OF GOODS - LIQUOR STORE 1,445.92 04/09/2019 205042 AUTO VALUE - GLENCOE EQUIPMENT AND SHOP SUPPLIES - PUBLIC WORKS 498.52 04/09/2019 205043 B & C PLUMBING & HEATING INC 455 HIGH STREET: REPLACE WATER METER 1,162.32 04/09/2019 205044 BASF CORPORATION MULCH FOR CREEKSIDE INVENTORY 20,598.00 04/09/2019 205045 BELLBOY CORP MARCH COST OF GOODS - LIQUOR STORE 2,943.02 04/09/2019 205046 BERNICK'S MARCH COST OF GOODS - LIQUOR STORE 333.45 04/09/2019 205047 BLUE EARTH COUNTY SHERIFF CASE 201900000417: SUBPOENA: J RADKE 65.00 04/09/2019 205048 BRADLEY SECURITY LLC REPAIR EXIT DOORS - REC CENTER 302.00 04/09/2019 205049 BREACH POINT CONSULTING TOM GIFFERSON: BREACH POINT SEMINAR 2,377.00 04/09/2019 205050 BREAKTHRU BEVERAGE MARCH COST OF GOODS - LIQUOR STORE 24,785.48 04/09/2019 205051 BRITZ STORE EQUIPMENT INC. ROLL TRACKS, SLIDES, SHELVES - LIQUOR STORE 4,497.42 04/09/2019 205052 BURMEISTER, JEROME REIMB: LODGING FOR WW OPERATOR CONF 164.68 04/09/2019 205053 C & L DISTRIBUTING MARCH COST OF GOODS - LIQUOR STORE 41,031.11 04/09/2019 205054 CARD SERVICES COOKIES, CHIPS, SODA - SENIOR CENTER 65.67 04/09/2019 205055 CARS ON PATROL SHOP LLC TOW: 2001 CROWN VIC FROM AIRPORT TO HATS 95.00 04/09/2019 205056 CENTRAL HYDRAULICS EQUIPMENT REPAIR PARTS - HATS & PUBLIC WORKS 330.90 04/09/2019 205057 CENTRAL MCGOWAN GLOVES AND ACETYLENE - HATS 273.36 04/09/2019 205058 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 4,805.57 04/09/2019 205059 CHRISTMAN, JOE UB refund for account: 3-105-9170-0-01 9.14 04/09/2019 205060 CINTAS CORPORATION HANDCLEANER, SHOP TOWELS, SIG AIR, MATS, 141.71 04/09/2019 205061 CIVIL AIR PATROL MAGAZINE POLICE ADVERTISING IN MAGAZINE 295.00 04/09/2019 205062 COLDSPRING NICHE PLAQUES FOR COLUMBARIA 514.00 04/09/2019 205063 CORE & MAIN LP WATER METERS AND METER PARTS 4,332.31 04/09/2019 205064 CREEKSIDE SOILS BITCON FOR STREETS DEPT USE 101.78 04/09/2019 205065 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES, VEHICLE REPAIRS - VARIOUS DEPTS 1,095.19 04/09/2019 205066 CROW RIVER FLORAL & GIFTS ARRANGEMENTS: A AMENT 47.50 04/09/2019 205068 CROW RIVER GOLF CLUB EVENT: BANQUET, RENTAL - LIQUOR STORE EVENT 641.25 04/09/2019 205069 CROW RIVER PRESS INC SNOW EMERGENCY NOTICE & SR NEWSLETTERS 142.54 04/09/2019 205070 DARYL PATRICK PROF SERVICES - ICE SHOW ANNOUNCER 375.00 04/09/2019 205071 DAVE GRIEP CLEANING CLEAN WINDOWS AT LIQUOR STORE 45.00 04/09/2019 205072 DEBRA PAULSON REIMB: ICE SHOW EXPENSE 30.00 04/09/2019 205073 DELEGARD TOOL CO HEADLAMP, PLIERS, BIT SET, GAUGES - STREETS 468.31 04/09/2019 205074 DELL MARKETING L.P. COMPUTER MONITORS (2) 466.18 04/09/2019 205075 DOSTAL ELECTRONIC'S CENTER PAIR SPEAKERS FOR WEST ARENA, CABLES 844.00 04/09/2019 205076 DYLAN NUSSBAUM REFUND FOR 2 WEEKS OVERPAID FEES 1 50.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/27/19 - 4/9/19 Check Date Check Vendor Name Description Amount 04/09/2019 205077 DYNA SYSTEMS REPAIR SUPPLIES - HATS & WWTP 264.46 04/09/2019 205078 E2 ELECTRICAL SERVICES INC REPAIR TO AV GAS HOSE REEL AT AIRPORT 964.90 04/09/2019 205079 ECOLAB PEST ELIMINATION RODENT PROGRAM - CREEKSIDE 162.28 04/09/2019 205080 ELECTRO WATCHMAN SOFTWARE UPGRADE & SUPPORT PLAN RENEWAL 851.80 04/09/2019 205081 EMERGENCY AUTOMOTIVE TECH NEW SQUAD (2) SETUP LIGHT BAR, OPTICOM, PUSH 3,636.20 04/09/2019 205082 ENERGY SALES INC PRESSURE SWITCH TWIN FIRE, MOTOR BLOWER 705.96 04/09/2019 205083 ERIN GREGOR REIMB: ICE SHOW EXPENSES 34.99 04/09/2019 205084 FARM -RITE EQUIPMENT RENT 2008 72" BOBCAT SNOW FOR 1 MONTH 2,677.91 04/09/2019 205085 FASTENAL COMPANY BOLTS, SCREWS, WASHERS 8,869.99 04/09/2019 205086 FENSKE'S STUMP REMOVAL CONTRACT TREE REMOVAL - VARIOUS LOCATIONS 11,325.00 04/09/2019 205087 FILZEN, MARY REIMB: MILEAGE TO MDRA MONTHLY MTG 81.78 04/09/2019 205088 FINANCE & COMMERCE 1_11319-01 SAP 133-108-006: 5TH AVE S RECO 284.95 04/09/2019 205089 FORMS & SYSTEMS OF MINNESOTA HUTCH POLICE SERVICE CITATIONS 1,083.60 04/09/2019 205090 FOSTER MECHANICAL HVAC-C SYSTEM/EQUIP REPAIR 123.50 04/09/2019 205091 FREIGHTLINER OF ST CLOUD 894T: BELT - STREETS TRUCK 48.92 04/09/2019 205092 FRENCH BUCKET FLORAL, THE ARRANGEMENT FOR A MAYLAND 46.00 04/09/2019 205093 GRAINGER REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 731.39 04/09/2019 205094 GREAT NORTHERN ENVIORNMENTAL LLC EQUIPMENT PARTS FOR WWTP 1,112.57 04/09/2019 205095 GREEN EARTH LAWN CARE INC SNOW REMOVAL SERVICE 250.00 04/09/2019 205096 HACH COMPANY REAGENT SET, SOLUTIONS, AM/MONO - WTP 657.03 04/09/2019 205097 HAWKINS INC SODIUM HYDROXIDE - WTP 3,504.59 04/09/2019 205098 HEATHER LANDREVILLE REIMB: PRORATED LIQUOR &TOBACCO LICENSE 2,108.32 04/09/2019 205099 HEIDI TAGUE REIMB: CLASS CANCELLED 89.00 04/09/2019 205100 HERRMANN, CORY REIMB: MEAL FOR ATSA CONF IN FARGO 18.78 04/09/2019 205101 HILDI INC GASB75 2018 DISCLOSURE REPORT- FINANCE AUDIT 845.00 04/09/2019 205102 HILLYARD / HUTCHINSON VARIOUS CLEANING SUPPLIES 328.06 04/09/2019 205103 HOLT-PETERSON BUS 5/22/19 CHANHASSEN DINNER THEATRE - SR EVENT 645.00 04/09/2019 205104 HUTCHFIELD SERVICES INC APRILJANITORIAL - HATS 1,415.00 04/09/2019 205105 HUTCHINSON CO-OP LP GAS, TIRE REPAIR, DIESEL FUEL, UNLEADED GAS 6,406.46 04/09/2019 205106 HUTCHINSON CONVENTION & VISITORS BU FEBRUARY 2019 LODGING TAX 5,570.18 04/09/2019 205107 HUTCHINSON FIGURE SKATING ASSOC REIMB: SKATING PROGRAM EXPENSES 38.50 04/09/2019 205108 HUTCHINSON FIGURE SKATING ASSOC REIMB: ISI FEES PAID 60.50 04/09/2019 205109 HUTCHINSON HEALTH CARE APRIL CAM - EVENT CENTER 2,277.99 04/09/2019 205110 HUTCHINSON LEADER VARIOUS ADVERTISING & PUBLICATIONS 2,599.83 04/09/2019 205111 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR REIMB: ST CROIX DINNER THEATER 2,070.00 04/09/2019 205112 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 134.75 04/09/2019 205113 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 3.88 04/09/2019 205114 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 6.69 04/09/2019 205115 INGSTAD BROADCASTING KDUZ: PRO SPORTS COMBO/TWINS - LIQUOR STORE 271.00 04/09/2019 205116 JEFFERSON FIRE & SAFETY INC MORNING PRIDE FIRE GEAR ORDER - FIRE/RURAL 5,942.25 04/09/2019 205117 JENNY BASSLER REIMB: CLASS CANCELLED 150.00 04/09/2019 205118 JENNY QUAAS REIMB: CLASS CANCELLED 89.00 04/09/2019 205119 JLR GARAGE DOOR SERVICE 24' 1/8" CABLE, LABOR - WWTP 183.00 04/09/2019 205120 JOHNSON BROTHERS LIQUOR CO. MARCH COST OF GOODS - LIQUOR STORE 25,548.77 04/09/2019 205121 JUUL CONTRACTING CO CENTURY AVE SW REPAIR - EQUIP & LABOR 615.00 04/09/2019 205122 KAREN SOLIEN REIMB: ICE SHOW EXPENSES 23.88 04/09/2019 205123 KERI'S CLEANING & HANDYMAN SERVICES 3/16-3/31 CLEAN - CITY CTR, SR DINE, FIRE, LIBRARY 3,344.00 04/09/2019 205124 KONERZA, STACY 3/19/19 DJ DANCE - SENIOR CENTER EVENT 100.00 04/09/2019 205125 KONRAD MATERIAL SALES, LLC ASPHALT FOR STREET REPAIRS 2,511.60 04/09/2019 205126 KRAEMER TRUCKING & EXCAVATING INC. L15P18-15: 8 UNIT T-HANGAR CONSTRUCTION 211,565.00 04/09/2019 205127 L & P SUPPLY CO EQUIP PARTS / PARKS GATORS EXCHANGE 5,307.14 04/09/2019 205128 LANDSKAPINGS FIX RETAINING WALL ON 5TH AVE 130.00 04/09/2019 205129 LANO EQUIPMENT OF NORWOOD BEARINGS, SEALS, OIL 145.31 04/09/2019 205130 LEVINE, ERIC REIMB: BATTERIES, GASKETS 157.77 04/09/2019 205131 1 LIEN, MIKE I REIMB: WORK JEANS 212.19 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/27/19 - 4/9/19 Check Date Check Vendor Name Description Amount 04/09/2019 205132 LISA BYRON REIMB: CLASS CANCELLED 150.00 04/09/2019 205133 LOCATORS & SUPPLIES SAFETY SUPPLIES AND EQUIPMENT- PUBLIC WORKS 2,217.37 04/09/2019 205134 LOCHER BROTHERS INC MARCH COST OF GOODS - LIQUOR STORE 26,879.33 04/09/2019 205135 LOE'S OIL COMPANY OIL FILTERS, ABSORBENT PANDS, FLOOR DRY - HATS 650.00 04/09/2019 205136 LTP ENTERPRISES WELL #5 PUMP REMOVAL - WTP 1,466.25 04/09/2019 205137 MACQUEEN EQUIP LLC PRESSURE GAUGES - WWTP 168.99 04/09/2019 205138 MARCO TECHNOLOGIES, LLC ARUBA WIRELESS ACCESS - CITY/HUC 1,391.51 04/09/2019 205139 MARCO TECHNOLOGIES, LLC 3/20 - 4/20'19 Contract 948.13 04/09/2019 205140 MATCO TOOLS CENTER PUNCH, PLIERS SETS, PUTTY KNIFE - STREETS 340.22 04/09/2019 205141 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 19.07 04/09/2019 205142 MATTHEW VESELY REIMB: CLASS CANCELLED 389.00 04/09/2019 205143 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: A VENTO 100.00 04/09/2019 205144 MEEKER COUNTY SHERIFF'S OFFICE CASE: 201900000077 P HUFFMAN 70.00 04/09/2019 205145 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 1,671.71 04/09/2019 205146 VOID - 04/09/2019 205147 MID-AMERICAN RESEARCH CHEMICAL URINAL SCREENS, AEROSOL - HATS 149.07 04/09/2019 205148 MINNEAPOLIS, CITY OF FEBRUARY APS TRANSACTION FEES - POLICE 43.20 04/09/2019 205149 MINNESOTA ICE ARENA MANAGERS ASSN MEMBERSHIP RENEWAL 300.00 04/09/2019 205150 MINNESOTA VALLEY TESTING LAB WWTP SAMPLE TESTING 806.20 04/09/2019 205151 MN STATE HORTICULTURAL SOCIETY CREEKSIDE FULLPAGE ADVERTISEMENT 1,049.00 04/09/2019 205152 MRPA PARKS - PLAYGROUND SAFETY COURSE 460.00 04/09/2019 205153 NEW DISCOVERIES MONTESSORI ACADEMY 40 CHAIRS RENTED FOR ICE SHOW 200.00 04/09/2019 205154 NICOLE TANATA FULL REFUND CAMPGROUND FEES - MEMORIAL DAY 90.00 04/09/2019 205155 NORTH CENTRAL BUS & EQUIPMENT INC LED WORKLAMPS - HATS 540.00 04/09/2019 205156 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES - LIQUOR STORE & CREEKSIDE 191.90 04/09/2019 205157 NORTHERN SAFETY & INDUSTRIAL SAFETY SUPPLIES/SIGNS - PARKS 667.11 04/09/2019 205158 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 260.97 04/09/2019 205159 NORTHERN TIER TRANSPORTATION LLC FREIGHT FOR CREEKSIDE PRODUCT 1,450.00 04/09/2019 205160 NUVERA APR PHONE SERVICES 6,735.58 04/09/2019 205161 NYSTROM ROOF HATCH PARTS - WTP 434.00 04/09/2019 205162 O'REILLYAUTO PARTS MUSCLE MAGIC- PARKS 73.98 04/09/2019 205163 OFFICE DEPOT OFFICE SUPPLIES - STREETS 226.58 04/09/2019 205164 OFFICE OF MN IT SERVICES FEBRUARY SERVICES - DMV 198.62 04/09/2019 205165 PAULSON, JOHN REIMB: U OF M INSTALLER RECERT -TRAINING 9.20 04/09/2019 205166 PAUSTIS WINE COMPANY MARCH COST OF GOODS - LIQUOR STORE 2,799.45 04/09/2019 205167 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING 3/17/19 - 3/30/19 3,372.66 04/09/2019 205168 PHILLIPS WINE & SPIRITS MARCH COST OF GOODS - LIQUOR STORE 24,340.83 04/09/2019 205169 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL 77.74 04/09/2019 205170 POSTMASTER POSTAGE FOR UTILITY BILLS 1,600.00 04/09/2019 205171 PREMIUM WATERS APRIL SERVICES - PARKS GARAGE 8.00 04/09/2019 205172 PRO AUTO MN INC. ENGINEERING EXPLORER - NEW BRAKES, OIL CHG 472.10 04/09/2019 205173 QUADE ELECTRIC WWTP BUILDING 80 RTU-3 DECOMMISSION 4,542.50 04/09/2019 205174 QUALITY FLOW SYSTEMS REPAIR TO MIXER - WTP 624.00 04/09/2019 205175 QUILL CORP RESTROOM SUPPLIES - RECREATION CENTER 609.74 04/09/2019 205176 RDO EQUIPMENT CO. CREEKSIDE LOADER & BUCKET RENTAL 2/26 - 3/12/19 5,563.40 04/09/2019 205177 REINER ENTERPRISES INC CREEKSIDE FREIGHT FOR MARCH 19,405.32 04/09/2019 205178 RJ THOMAS MFG CO INC 3 BENCHES & 6 TABLES FOR VMF BASEBALL FIELD 4,751.00 04/09/2019 205179 ROY NORDENSTROM & SONS, INC. REMOVE OLD AND INSTALL NEW FLANGES - WTP 3,000.00 04/09/2019 205180 RT VISION ANNUAL ONEOFFICE SOFTWARE - ENGINEERING 1,442.00 04/09/2019 205181 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 978.31 04/09/2019 205182 RYAN BROERSMA REIMB: CLASS CANCELLED 89.00 04/09/2019 205183 SALTMAN LLC SOFTENER SALT 130.00 04/09/2019 205184 SARA MESSNER REIMB: DIDN'T RECEIVE FAMILY DISCOUNT ONLINE 15.00 04/09/2019 205185 SCHIROO ELECTRICAL REBUILDING INC #447 REPAIR: BEARINGS, TOLERANCE RING - STREETS 179.50 04/09/2019 205186 SEBORA, MARC REIMB: MILEAGE TO GLENCOE & LESTER PRAIR 478.36 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 3/27/19 - 4/9/19 Check Date Check Vendor Name Description Amount 04/09/2019 205187 SEDERLUND, CORY REIMB: SAFETY FOOTWEAR 200.00 04/09/2019 205188 SHORT-ELLIOT-HENDRICKSON, INC WATER & SEWER RATE STUDY/ PEDESTAL WORK 14,155.84 04/09/2019 205189 SJM CONSTRUCTION LLC HATS BLDG - MEZZANINE PROJECT / PARTS ROOM 4,571.99 04/09/2019 205190 SCRENSEN'S SALES & RENTALS CORE DRILL 4" BIT- WWTP 114.00 04/09/2019 205191 SOUTH CENTRAL COLLEGE M ALBERTS & T MACKEDANZ: 2019 FIRE SCHOOL 240.00 04/09/2019 205192 SOUTHERN WINE & SPIRITS OF MN MARCH COST OF GOODS - LIQUOR STORE 12,397.53 04/09/2019 205193 SOUTHWEST CHAPTER MSPE K MESSNER, C MUCHOW REG: INSPECTORS WSHOP 120.00 04/09/2019 205194 SPECIAL OPERATIONS TRAINING ASSOC A NORTROM, J NAGEL, B HEMLING, T DUENOW 276.00 04/09/2019 205195 SPRING LAKE ENGINEERING FEB SERVICES: SCADA SUPPORT- BLDG 80- WWTP 5,500.00 04/09/2019 205196 SRF CONSULTING GROUP SOUTH GRADE ROAD FINAL DESIGN THRU 2/28/19 7,277.31 04/09/2019 205197 STACY BOCK REIMB: CLASS CANCELLED 389.00 04/09/2019 205198 STANDARD PRINTING-N-MAILING CITY MAILING SERVICE 3/3-3/16, UB ENVELOPES 1,884.15 04/09/2019 205199 STAPLES ADVANTAGE OFFICE SUPPLIES - VARIOUS DEPARTMENTS 875.06 04/09/2019 205200 STAR TRIBUNE 4/8 - 7/8'19 SUBSCRIPTION - POLICE 126.36 04/09/2019 205201 STEPP MFG CO INC BURNER MAINT & REPAIR - STREETS 3,161.63 04/09/2019 205202 STREICH TRUCKING CREEKSIDE FREIGHTTO ERO-GUARD 630.00 04/09/2019 205203 SUN LIFE FINANCIAL FEB DENTAL CLAIMS & MAR ADMIN FEES 11,108.10 04/09/2019 205204 TAPS-LYLE SCHROEDER 3/19 SERVICES - EVENT CENTER 25.00 04/09/2019 205205 TASC May 2019 Flex Adm. Fees 125.40 04/09/2019 205206 TELEDYNE INSTRUMENTS, INC. HIGH CAP POWER PACK, PRINTER RIBBON - WWTP 310.00 04/09/2019 205207 THOMPSON, DENEIL REIMB: SAFETY GLASSES 100.00 04/09/2019 205208 THOMSON REUTERS-WEST DISCOUNT PLAN, ANNUAL/MONTHLY, SUBSCRIPT 2,238.85 04/09/2019 205209 TITAN MACHINERY EQUIPMENT PARTS - CREEKSIDE & STREETS 689.37 04/09/2019 205210 TKO WINES MARCH COST OF GOODS - LIQUOR STORE 103.20 04/09/2019 205211 TRI COUNTY WATER BOTTLE WATER DELIVERY- HATS & CREEKSIDE 306.25 04/09/2019 205212 UNITED FARMERS COOP DIESEL FOR HATS FUEL SYSTEM 15,911.43 04/09/2019 205213 UNITED PACKAGING & DESIGN SLIP SHEETS FOR CREEKSIDE BAGGING LINE 8,525.08 04/09/2019 205214 UNUM LIFE INSURANCE CO OF AMERICA April Life Insurance 2,655.23 04/09/2019 205215 VERIZON WIRELESS FEB 24 - MAR 23, 2019 CELL PHONE PLAN 2,964.08 04/09/2019 205216 VIKING BEER MARCH COST OF GOODS - LIQUOR STORE 11,905.65 04/09/2019 205217 VIKING COCA COLA MARCH COST OF GOODS - LIQUOR STORE 806.45 04/09/2019 205218 VINOCOPIA INC MARCH COST OF GOODS - LIQUOR STORE 2,643.71 04/09/2019 205219 WASTE MANAGEMENT OF WI -MN 3/1- 3/15'19 REFUSE DISPOSAL AT LANDFILL 5,305.23 04/09/2019 205220 WEST CENTRAL SANITATION INC. ENTERPRISE CENTER: APRIL REFUSE SERVICES 258.97 04/09/2019 205221 WEST CENTRAL SHREDDING MONTHLY SHREDDING - POLICE & CITY CENTER 99.00 04/09/2019 205222 WINE COMPANY, THE APRIL COST OF GOODS - LIQUOR STORE 1,637.70 04/09/2019 205223 WINE MERCHANTS INC MARCH COST OF GOODS - LIQUOR STORE 1,117.52 04/09/2019 205224 WINEBOW FINE WINE & SPIRITS MARCH COST OF GOODS - LIQUOR STORE 938.67 04/09/2019 205225 WM MUELLER & SONS FINE ASPHALT- STREET MAINT MATERIAL 1,206.12 04/09/2019 205226 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY - THRU 3/31/19 9,731.75 04/09/2019 205227 YESSIKA GONZALEZ REIMB FEE FOR CHILD WHO DIDN'T MEET AGE LIMIT 30.00 04/09/2019 205228 1 ZEP SALES AND SERVICE HATS: CLEANING SUPPLIES, LUBES 744.35 Total- Check Disbursements: $ 848,404.64 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 3/27/19 - 4/9/19 Check Date Check Vendor Name Description Amount 04/09/2019 205067 CROW RIVER GLASS INC. DOOR & SIDELIGHT BRONZE METAL W/ 1/4" TE 2,165.00 Total- Check Disbursements: $ 2,165.00 Hutchinson Economic Development Authority 2018 Annual Report Prepared by Miles R. Seppelt, EDA Director Madison Newcomb, FDA Program Manager EXECUTIVE SUMMARY 2018 was a busy and successful year for economic development in the City of Hutchinson with a number of large, multi -year projects brought to or very near completion. Among the year's highlights: ■ Obtained a $150,000 grant from 3M to establish an applied engineering classroom at HHS ■ The Hutchinson Enterprise Center opened for business ■ EDA offices were moved to the Hutchinson Enterprise Center ■ Successful Manufacturer's Summit was held at HHS in February ■ www.HutchTiperPath.com website was launched ■ Obtained $95,000 grant for the TigerPath Coordinator position at HHS ■ Japanese Consul -General Naoki Ito visited Hutchinson ■ Obtained a $450,000 Minnesota Investment Fund Grant for UPONOR ■ UPONOR began operations in the 237,000 sf building it acquired from HTI ■ Andrea Moore was hired as the TigerPath Coordinator at HHS ■ EDA Director was named as Minnesota's 2018 economic developer of the year by EDAM and 2017 Business Person of the Year by the Hutchinson Chamber of Commerce ■ The Center for Technical Excellence opened at Hutchinson High School ■ The EDA, Chamber of Commerce and the Southwest Initiative Foundation partnered to host a very successful skilled workforce conference ■ The Hutchinson EDA won the 2018 Economic Development award in the workforce development category from the Mid -America Economic Development Council ■ Fire Lake Manufacturing moved to Hutchinson 11Page EDA GOVERNANCE The Hutchinson Economic Development Authority is governed by a seven member board of directors appointed by the City Council. Two are city council members (serving as a liaison to the Council) and five are community members. Table 1, below, lists the 2018 EDA Board. Table 1— Economic Development Authority Board of Directors, 2018 Member Mike McGraw Jonny Block Chad Czmowski Daron Vanderheiden Mary Christensen Corey Stearns Mike Cannon Years of Positior Service Affiliation President 14 State Farm Insurance Vice-president 6 TDK-HTI City Council liaison 10 City Council/Downtown Member 9 ISD 423 City Council liaison 8 City Council Member 4 Stearnswood Member 3 Citizens Bank Overseeing the financial aspects of the Economic Development Authority is the EDA Finance Team. Comprised of two EDA Board members and six other members of the community, the Finance Team provides recommendations to the EDA Board on everything from budgets to proposed financial incentives. Jennifer Ortloff resigned from the Finance Team in September, having taken a job outside the community. Finance Team membership for 2018 is detailed in Table 2, below. Member Mike Cannon Anthony Hanson Josh Gehlen Jennifer Ortloff Jack Daggett Corey Stearns Josh Karg Scott Ziegler EDA OPERATIONS Table 2 — EDA Finance Team, 2018 Chair / EDA Board Liaison Member Member Member Member EDA Board liaison Member Member Affiliation Citizens Bank Citizens Bank Home State Bank Peterson Juergensen Hemerick Pride Solutions Stearnswood Wells Fargo bank Piehl, Hanson, Beckman Unhappily, the EDA's operations budget finished the year with a significant deficit of $22,379. This was covered by operating reserves. The deficit was attributable to a number of unforeseen factors: increased insurance costs, payment of unemployment benefits to a former employee, Enterprise Center set up costs 2 1 P a g e and lower than anticipated rental revenue among them. Some of the deficit was due to opportunities deemed too good for the EDA to pass up: e.g. the Mid -America Economic Development conference in Chicago, where EDA staff had the opportunity to connect with corporate site selectors. A detailed breakdown of the EDA's operating deficit can be found in Table 3, below: Table 3 — Factors Contributing to EDA Budget Deficit Variance Line Item from Budget % of Deficit Rental Revenue - $1,920 8.6 % Health Insurance + $7,117 31.8 % Unemployment Benefits + $4,056 18.1 % Small Tools / Misc. (incubator) + $2,732 12.2 % Printing & Publishing + $1,800 8 `Yo Intern + $1,567 7 % Operating supplies + $982 4.4 % Other line items + $2,205 9.9 % NET TOTAL - $22,379 100 % For the year the EDA had revenue of $172,030 (primarily from property taxes) and expenses of $194,682 — which resulted in an operating loss of $22,379. Despite this, the EDA maintains a budget reserve of approximately 77% which is considered very healthy. Steps will be taken in the upcoming years to build this reserve to a level of at least 100%. ACTIVITY REPORT Business Retention & Expansion Program (BR&E) EDA staff began their latest round of Business Retention visits in the third quarter of the year. Business Retention & Expansion (BR & E) is Hutchinson's primary economic development strategy, simply because it is the most effective tool for local economic development and the least expensive. EDA staff make visits to local manufacturing companies on a 12 —18 month rotation to (A) convey appreciation, (B) identify any challenges the company is facing and, (C) to evaluate any potential for expansion. For the year seven companies were visited as listed in Table 4, on the following page. Remaining Hutchinson manufacturers will be visited during the first quarter of 2019. 3 1 P a g e Table 4 — Business Retention & Expansion Visits, 2018 Date of FT/PT Company Visit Em . Comments 1 Innovative Foam Dean Bertram 9/24/2018 4/1 Busy / happy / growing 2 Steamswood Corey Steams 9/25/2018 19/2 Very busy 3 MITGI Eric Upke 9/26/2018 60/9 Business good 4 Stamp-N-Storage Brett Haugen 9/26/2018 23/4 Just moved to 30K building 5 Pride Solutions Jack Daggett 9128/18 29 Busy 6 UPONOR Paul Jossart 10/22/2018 40 Very busy 7 Customer Elation Pete Haine 11/16/2018 100 Moving toward answering service Skilled Workforce Development Because of its importance to the manufacturing community, skilled workforce development was the number one priority for the Hutchinson EDA in 2018. Over the course of the year the EDA advanced the TigerPath Skilled Workforce Initiative in a number of ways: Manufacturer's Summit In February the EDA, with valuable assistance from the Chamber of Commerce, sponsored a Manufacturer's Summit at Hutchinson High School for the various partners that help make TigerPath possible. The event included an update on the workforce situation from Luke Greiner, DEED Regional Labor Market Analyst, an update on the various aspects of the TigerPath Initiative from EDA and School district staff and a tour of the career & technical education area of the high school. Project fundraising To continue advancing the TigerPath Initiative the EDA wrote three grant applications for the year (the $150K 3M grant was written in 2017). All were approved, resulting in an additional $170,000 for program implementation. $95,000 will be used to help fund the new TigerPath Coordinator position at Hutchinson High School with the other $75,000 potentially being used .to provide equipment for the proposed automated screen printing division of Tiger Manufacturing, although no formal decision has been made at the time of this writing. EDA staff continued to coordinate the invoicing and receipt of donations for TigerPath, with a total of 23 donations from 15 partners being receipted for the year, totaling $442,100. By the close of 2018, 28 partners have pledged a combined total of $1,562,024 for TigerPath. Of that amount 90.6% had already been collected. 4 1 P a g e TigerPath website Working closely with school district staff, the EDA took the lead in developing the TigerPath website, which was finally launched in June. The purpose of the website is to educate parents, students and employers on the "why" and "how" of TigerPath. Key features include: TIGEI PATH A C A D E M I E S Discovering Talent, Developing cSkifls, BuiUing Careers ✓ The "Success in the New Economy" video — which explains the motivation for TigerPath ✓ A video explaining the academy concept ✓ A section for parents featuring (A) a video about rethinking the college decision -making process, (B) information on how to save money for college via college credit articulation and (C) information on the cost to obtain a college degree from various types of post -secondary school. ✓ A brief students section encouraging them to think in terms of (1) "What career do I want to pursue?" (2) "What education is needed to obtain that career?" And, (3) "What school best provides that education?" ✓ Information about the four TigerPath Academies themselves, along with up-to-date information on potential career opportunities corresponding to each academy. ✓ Information on how employers can become engaged in TigerPath, along with an on-line form to post internship opportunities for students. ✓ A page recognizing the many financial partners that make TigerPath possible. ✓ Frequently Asked Questions ✓ Resources — not only for parents & students but also for other communities desiring to implement TigerPath concepts. As part of the project, official TigerPath branding and academy logos were developed by Vivid Image. The website can be seen at www.HutchTigerPath.com. Youth Skills Training Grant To help provide funding for the proposed TigerPath ' Coordinator position, EDA staff spearheaded writing an application to the Minnesota Department of Labor & The four TigerPath academies Industry for their Youth Skills Training (YST) grant. Hutchinson was one of five schools chosen from across Minnesota (out of 25 applicants) to receive funding through the program. $95,000 was obtained to help fund the TigerPath Coordinator positon, the primary function of which is to establish internships with local employers for high school students. 5 1 P a g e TigerPath Coordinator In close collaboration with the school district, EDA staff helped research and develop the job description of the proposed TigerPath Coordinator — with Andrea Moore being hired for the position in late summer of 2018. Job responsibilities of the TigerPath Coordinator are many and varied: 1. 2. 3. 4. 5. Implement the YST Grant (employer internships) Serve as liaison between area employers and the high school — arranging for internships & job shadowing opportunities, setting up classroom visits, implementing an "adopt -a -classroom" program, etc. Coordinating between the high school and Ridgewater College Marketing & promoting the TigerPath initiative in general Assisting with implementation of the TigerPath Academies in general TigerPath Skilled Workforce Conference Partnering with the Hutchinson Chamber of Commerce and the Southwest Initiative Foundation (SWIF), the EDA hosted the TigerPath Skilled Workforce Conference at the new high school in November. The goal of the conference was to share best practices and lessons learned with other communities in southern and western Minnesota. The conference included an update on demographic changes affecting the availability of skilled workers, a presentation from Craig Cegielski of Cardinal Manufacturing on how to establish a student run, school -based manufacturing business, and a workshop facilitated by Cheryl Glaser so participants could leave with an outline of steps they can take for their own communities. Over 140 people representing more than 30 communities from across Minnesota attended the conference. The Southwest Initiative Foundation very generously covered all conference expenses. VIP visits Andrea Moore, TigerPath Coordinator An Education and Economies Skilled Workforce Conference -fV l i ut PATHs(1l�/Y(� Innovative Approaches to Career Readiness w� 010IIJILD ATMft The Form a Hutchinson High School Admausindors a Skf6 1200 Roberts Rd SW a Hutchinson druters wont De"lopmard proressnneh WW YOU SHOULD ATI@Or Rahssimels Got Monnot on to periods LoodeFicus; Ba ,lapaso Learn about successk6 powsms IHOW TO r sep" o Repster orkne Ginquesfbns as vered HM Make aaaech Cast FREE Stan l'orr.rAan plan b oorrEREkkicf 11;C7#D51LE Sponsored By, r+opstr>ac,+ W']0 Wel_ Ta D—W.Phc Reese. SOUTHWEST INITIATIVE h1—Wt ldaeardmWur FOUNDATION n°nessinyour schod c2pn 'I i r; t- MATH N1 sermsofaeTgevaa l�scu ACADEMIES Workshop Dt1 .—V YOUR neat el" Tar Canter krTechnical E—k- 15 Adam i yLiv Bdx� di�.SLq'.n are ocesnaily. are &bed vftkx , she ON" aaArne- a+idw abrighter rue" Hutchinson's skilled workforce development initiative continued to gain prominence in 2018. Highlights were visits by Senator Amy Klobuchar, Congressman Colin Peterson and new MNSCU Chancellor Devinder Malhotra to tour the Center for Technical Excellence at Hutchinson High School and visit with the team implementing the TigerPath Skilled Workforce Initiative. In addition, dozens of school officials, business leaders and political candidates visited Hutchinson over the course of the year. 6 1 P a g e Applied Engineering Lab A $150,000 grant from 3M, authored by EDA staff the previous year, was awarded in January. Funds were used by Hutchinson High School to establish an applied engineering lab in the fall of 2018. Over $153,000 of new equipment was ordered for the new classroom, with classes starting in December, 2018. The new lab makes possible an applied engineering class called "Physical Science: Engineering" featuring classroom trainers made a Festo Didactic, a world- renowned manufacturer of mechatronics and automation training equipment. Initial enrollment in the new class was 120 (with 40 being female) necessitating five sections of the class. Presentations Gina Plotz, Applied Engineering teacher at HHS A growing number of communities and organizations are showing an interest in TigerPath. Presentations about the TigerPath Initiative were provided by EDA staff at conferences in Wright County, the cities of Red Wing and North Branch, the Minnesota Chamber of Commerce Manufacturer's Summit and the Minnesota Association of Professional County Economic Developers. Several additional presentations are scheduled for the first quarter of 2019. Awards For its skilled workforce development initiative Hutchinson won the 2018 Economic Development Award in the "Workforce" category form the Mid -America Economic Development Council. EDA Staff visited Chicago in December to collect the award and attend the Mid -America EDC Competitiveness Conference. The Mid -America EDC is an association of economic development professionals covering 12 states from Colorado to Ohio. Hutchinson Enterprise Center The 20,000 square foot Hutchinson Enterprise Center opened for business in January with two tenants: Innovative Foam leased 6,000 square feet and Laser Dynamics leased 8,000 sf. Also in January the offices of the Hutchinson EDA were moved from City Center to the new facility. In September the City Council approved a three-year lease with RD Machine for 2,000 square feet at the Enterprise Center. The company is launching a pilot project by adding water jet cutting to its range of capabilities. If the company finds there is a sufficient market for this expanded service, the pilot project could potentially trigger an expansion of RD Machine sometime in the future. In addition, the Southwest Small Business Development Center (SBDC) established a Hutchinson satellite location with office space in the Enterprise Center provided pro bono by the EDA. 7 1 P a g e Two facility improvement projects were implemented during the year: additional key card access for the office area at a cost of $6,878 and construction of a monument sign, which cost $4,809. The sign was completed by Innovative Foam but installation will have to wait until the spring of 2019. By the close of the year, 89% of all available manufacturing space at the Enterprise Center was leased out with the remaining 2,000 sf being earmarked for one of the existing tenant companies. Enterprise Center Budd The Enterprise Center enjoyed a positive cash flow in its first full year of operations. Revenue from all sources (primarily rent) totaled $55,184 for the year. Expenses totaled $45,815 with most of these being one-time expenses attributed to the Buildings & Structures and Machinery & Equipment line items. Primarily this was furniture for the EDA offices and an expanded key card entry system to provide security between the various offices and manufacturing bays in the building. Year-end net revenue was $9,730. To aid in the construction of the building it was necessary for the EDA to borrow a total of $310,000 from the Economic Development Loan Fund. This long-term liability will be repaid over the next 15 years through a combination of Enterprise Center rental revenue and tax increment proceeds. For 2018 it was decided the loan would be "interest only" for the first six months with full principle + interest payments coming into effect as of the second half of the year. A payment from the Enterprise Center Fund to the Economic Development Loan Fund in the amount of $14,987 was made at the close of the year. Going forward, semi-annual payments of $11,969.56 will be made until the Economic Development Loan Fund is fully repaid. The 2018 Balance Sheet and Statement of Revenues & Expenditures for the Enterprise Center are included in the EDA year-end financials, found in Appendix A. The 2019 operating budget for the Hutchinson Enterprise Center, along with an amortization schedule for its long-term liabilities can be found in Appendix B. Cobblestone Inn Hotel After a long period of project development, the Cobblestone Inn Hotel opened on September 171n Located on the northeast corner of State Hwy's 7 & 15, the new hotel is the culmination of a three-year effort to redevelop the city -owned site. Development time on the project was longer than usual due to the challenging nature of the site, specifically: (1) residual petroleum contamination from two gas stations formerly located on the site, (2) no access to the site from either state The new Cobblestone Inn hotel dramatically changes the complexion of the Hwy 7 & 15 intersection. 8 1 P a g e highway and, (3) a very sloped topography. Upon completion of the Hwy 7 rebuild through Hutchinson in 2009 the city acquired various remnant parcels from the Minnesota Department of Transportation for potential redevelopment —this included an approximately 2.8 acre parcel on the northeast corner of State Highways 7 & 15. To make development of the lot economically feasible, the City constructed approximately 550' of frontage road from Prospect Street to the development site on the corner. In addition, the city established a "Soils Condition" TIF District to offset the costs of needed soil remediation and the placement of a vapor barrier under the building. The new 54-room hotel features a swimming pool, fitness center and conference room and is considered one of Cobblestone Inn's flagship facilities. Medical Clinic Site Redevelopment In 2016 the EDA acquired a 1-acre parcel adjacent to the Crow River and Franklin Street for redevelopment purposes. After establishing a Redevelopment TIF District on the site and removing a blighted building, the EDA developed a Request for Proposal to market the site to potential developers. By the close of 2018 two separate real estate developers were preparing proposals for redevelopment of the site. It is the plan of the EDA to sell the site for $1 to the developer submitting the winning proposal, as determined by the EDA and City Council. State Statute has established a 5-year "activity rule" for TIF Districts, meaning that some form of construction activity must commence within five years of the District being established. For the Clinic site, some activity must be underway by February 22, 2021. Uponor In July 2017 Uponor purchased a 237,000 square foot manufacturing building from Hutchinson Technology, Inc. In the months since the company has been busy remodeling and refurbishing the facility for the Production of its PEX plastic piping. Major work was done to establish manufacturing operations in a 100,000 sf high -ceiling bay inside the building and seven new loading docks were added on the north side of the facility. Further renovations will take place throughout 2019 and beyond. In late 2017 Uponor and HTI approached the City with a proposal to convert the existing HTI driveway off of State Hwy 7 into a public street. To accomplish this, the needed right-of-way had to be annexed and conveyed by the companies to the city. This was in progress at the time of this writing and should be completed by the first quarter of 2019. Funding for the proposed project will come from special assessments on Uponor and, if approved, a Business Development Public Infrastructure grant from DEED. Construction of the new city street is tentatively scheduled for late summer / early fall of 2019. Uponor employment in Hutchinson was 40 at the close of the year. 9 1 P a g e New Business Recruitment In late November EDA staff was contacted by a small manufacturing company located in Dassel. Because their building had been sold they we're searching for a new location. WA staff put the company in contact with a several owners of manufacturing buildings and the company eventually was able to sign a lease for 8,000 sf located at 25 Michigan Ave. SE (the Heikes Building, formerly occupied by Stamp-N-Storage). FireLake Manufacturing produces incinerators and crematoriums used by the agricultural, medical CAI lu veterinary sectors to dispose of waste at farms, destroy contraband materials and eliminate pathological wastes. The company had nationwide sales of more than $1 million in 2018. The company employed three full-time and seven part-time employees as of the end of the year. Warrior Manufacturing Expansion In May Warrior Manufacturing announced that it was exploring the potential for a significant expansion of its Hutchinson facility. As proposed, the company would add approximately 25,000 square feet onto its existing building for material receiving and warehousing. As part of the expansion the company would also add office space and more parking. To make the site economically competitive with other potential locations and help offset the costs of quite extensive soil corrections, the City authorized the establishment of an Economic Development Tax Increment Financing District for the project. In addition, the company will be applying to DEED's Job Creation Fund for assistance. Construction is slated to begin in the spring of 2019. Japanese Consul -General Visit Hutchinson received a huge honor with the visit of Consul - General Naoki Ito of Japan on August 20th. Only one step below ambassador, Consul -General Ito is the highest ranking foreign dignitary to ever visit our community. Organized in conjunction with the Minnesota Trade Office, Consul -General Ito along with Ralph Inforzato, Director of the Chicago office of the Japan External Trade Organization (JETRO) and Rio Saito, President of the Japan America Society of Minnesota spent the entire day in Hutchinson. PWW Japanese Consul -General Naoki Ito 101 Page Activities began with a tour of 3M followed by a roundtable discussion at the Southwest Initiative Foundation during which Consul -General Ito discussed the importance of maintaining free trade. Following lunch at Zella's Restaurant, there were tours of the Center for Technical Excellence at Hutchinson High School and a visit to Ridgewater College. The day's events were wrapped up with a reception in the Consul -General's honor at the Crow River Winery. Consul -General Ito's remarks at the reception summed up the day: "Hutchinson is the hidden gem in Minnesota. l was so impressed by the way your local authorities are collaborating with industry, by the way your manufacturing companies are collaborating with local education institutions." "My hope is that our visit will be leading the way, paving the way ... and then there will be some tangible progress in terms of economic partnership, business partnership between Japan and Hutchinson," Ito said in a brief speech. "This is just the beginning, hopefully." Through their planning and organization of the day, the Chamber of Commerce played an invaluable role in making Consul -General Ito's visit to Hutchinson a success. Marketing Efforts The EDA employs multiple channels to communicate Hutchinson's advantages to developers and corporate site selectors. First among these is the EDA website, which has a special section specifically for site selectors and pages that list available manufacturing sites and buildings. The website also contains a wide variety of information (workforce, financial resources, and demographic data) pertinent to project developers. A significant update of the website was underway at the close of the year and will be completed in the first quarter of 2019. To complement the website, the EDA maintains a significant social media presence on Facebook and Twitter. Internet search engines will rank a community higher in Google search results if it is mentioned frequently on social media platforms. For the fourth year running the EDA placed a full -page advertisement in the DEED marketing magazine, which it uses as its primary outreach piece when attending trade shows and corporate site selector events. Building on the success of Japanese Consul -General Ito's visit to Hutchinson, the EDA will cultivate its relationship with the Minnesota Trade Office, the Japan External Trade Organization (JETRO) and the Consul -General's office to highlight Hutchinson as an attractive option for Foreign Direct Investment by Japanese companies. Finally, the EDA is seeking to raise Hutchinson's profile by attending site selector conferences and cultivating personal relationships with professionals in that industry. 111Page Grants Obtained For the year, EDA staff obtained $695,000 in grant dollars to facilitate local economic development efforts as detailed in Table 5, below: Table 5 — Grant Writing, 2018 Source Amount Use 3M $150,000 Applied Engineering classroom at HHS MN Dept. of Labor & Industry $95,000 TigerPath Coordinator / Youth Internships DEED $450,000 Equipment for UPONOR TOTAL $695,000 Support for Downtown Association Recognizing the importance of downtown, the EDA provides on -going staffing support for the Hutchinson Downtown Association (HDA). The HDA promotes downtown through a combination of activities and events designed to bring more people into the downtown area. These include planters on Main Street and Christmas Tree tops to beautify the downtown along with events such as Picnic in the Park, Main Street Christmas and the Farmer's Market. The 2018 Board of Directors for the HDA is shown in Table 6, below. Table 6 — Hutchinson Downtown Association Board of Directors, 2018 Director Position Affiliation Mike Cannon President Citizen's Bank & Trust Dr. David Mach Vice-president Hutchinson Family Dentistry Joanne Willmert Treasurer The Village Shop Matt Pulkrabek Director Hometown Realty Kevin True Director Hutchinson Leader Kris Haag Director Jamie Maas Director Southwest Eye Care George Quast Liaison Historic Hutchinson Mary Hodson Liaison Chamber of Commerce Gary Forcier Liaison City Council Tim Rohde Liaison Farmer's Market Farmer's Market Spin-off Since its move to the Depot the Hutchinson Farmer's Market has grown considerably, becoming the premier market of west -central Minnesota. Recognizing that the market has become too big to be managed effectively as part of the Downtown Association, the decision was made to spin-off the Farmer's 121Page Market into its own non-profit entity. With its own board of directors, dedicated exclusively to the growth and success of the market, the Hutchinson Farmer's Market will be better positioned to build upon its already considerable success. EDA staff facilitated this process by drafting by-laws and articles of incorporation for the organization, recruiting a board of directors and completing paperwork to secure non-profit status for the new entity. The new organization should be up and running in the first quarter of 2019. The inaugural board of directors for the Hutchinson Farmer's Market is listed in Table 7, below. Table 7 — Farmer's Market Board of Directors Director Tim Rohde Aimee Haag Zach Boor Kris Haag Chris Schleuter Kathrine Ostrowski Geri Johnson Rachel Gemuenden Sarah Skoog Miscellaneous Items Position i Initial Term resident 3 years Vice-president 3 years Secretary 1 year Treasurer 3 years Director 2 years Director 2 years Directorl 1 year �l Director 1 year Director ➢ Fortiori Design, which had won the EDA's 2015 "JumpStart Manufacturing" contest, did not meet its job creation requirement. As a result, the EDA's $20,000 forgivable loan to the company was placed into repayment status. ➢ The price for Industrial Park space was updated to $1 per square foot. After researching land pricing in comparable communities the EDA revised its land price upward so as to maintain a market -level rate and provide resources for future land acquisition. ➢ The city's Business Subsidy Policy was updated. Language pertaining to DEED's now expired JOBZ program was eliminated and wage goals were tied to the U.S. Department of Health and Human Services Poverty Level for a family of four so they update automatically. ➢ To better protect the city from potential financial exposure, an application fee of $15,000 was adopted for the establishment of TIF districts. Developers can be reimbursed from TIF proceeds generated by the project. ➢ The EDA embarked on a revision and update the city's economic development strategic plan which should be completed in early 2019. 131Page EDA GRANT & LOAN PROGRAMS Downtown Programs The EDA operates three programs in support of Hutchinson's downtown. These are the Sign & Awning grant program, the Fagade Improvement matching grant program and the Commercial Rehabilitation Loan Program. The intent is to promote the aesthetic quality of the Main Street area and preserve the historic building stock of downtown. Program Modifications With the 2020 reconstruction of Main Street rapidly approaching the EDA made some adjustments to its downtown grant and loan programs to encourage area property and business owners to make needed improvements prior to the start of construction. Modifications for each program include: Sign & Awning Grant Program ✓ Waive 8-year restriction on applying for anew grant for rear entrances Facade Improvement Program ✓ Waive 5-year restriction on applying for anew grant for rear entrances ✓ Increase maximum grant amount to $5,000 ✓ Make handicap accessibility & cement work (for private steps, sidewalks) eligible until 1/1/2021 Commercial Rehabilitation Loan Program ✓ New downtown loans will defer payments & interest until 1/1/2021. ✓ Upon request, payments & interest on existing loans can be deferred for those months the MainStreet 2020 project is physically underway, up to 1/1/2021. Program Usage The Hutchinson EDA continued its support for downtown by providing $4,000 in grants to Main Street businesses in 2018. Sign & Awning Grant Program The Sign & Awning grant program provides up to $1,000 to applicants wanting to upgrade, repair, or replace their signage or awnings. In 2018, four grants were awarded totaling $4,000. Table 8, below, provides details. Table 8 — Sign & Awning Grants Authorized, 2018 Approved Recipient Amount 2/28/2018 Happy Sprout Brew & Grow $1,000 7/25/2018 Kraft Walser Law Office $1,000 10/24/2018 Main Clips, ti` ■ t,--"T1 11/28/2018 Veiled by Sisters Bridal $1,000 TOTAL $4,000 141Page Facade Improvement Program This program requires a dollar -for -dollar match from applicants and provides up to $5,000 for owners wishing to upgrade their "curb appeal" of their downtown properties. In 2018, there were no Facade Improvement grants awarded. Commercial Rehabilitation Loan Program The Commercial Rehabilitation Loan Program provides low interest loans of up to $30,000 to property owners who desire to make more substantial improvements to their downtown buildings. Loan terms can be for up to 10 years at the Prime Interest Rate. In 2018 no Commercial Rehabilitation loans were awarded. Downtown Loan Fund At the close of 2018 the Downtown Loan Fund had assets totaling $1,125,908 of which $498,263 was cash on hand, $201,329 invested in the Cenex property and $426,316 as 23 Commercial Rehabilitation Loans. The State Theatre paid off its loan in December and two poorly performing loans were brought up to date; by the end of the year all loans were performing satisfactorily. MIF Loan Fund Over the past four years most of the Minnesota Investment Fund (MIF) grant dollars Hutchinson had accumulated ($1.2 million) were reinvested into two strategic economic development initiatives: the Hutchinson Enterprise Center (for new business incubation) and the Center for Technical Excellence at Hutchinson High School (for skilled workforce development). As a result, the MIF loan fund had a very minimal cash balance in 2018, which is in keeping with the wishes of DEED and avoids the situation of having financial resources which are not be utilized efficiently. In early 2018 NuCrane Manufacturing paid off its $500,000 loan with the city and those dollars were reinvested as noted above. In 2018 the $20,000 forgivable loan provided to Fortiori Design (winner of the 2015 "JumpStart Manufacturing" contest) was placed into repayment status. Those dollars will be repaid to the MIF loan fund over the next 7 years at 0% interest. Economic Development Loan Fund The EDA's Economic Development Loan Fund finished the year having total assets of $478,572 with $111,791 being cash on hand, $310,000 as a loan to the Hutchinson Enterprise Center and $56,781 as loans to four small companies. Two of those loans, totaling $37,355 are to tenant companies in the Enterprise Center and are forgivable if they purchase or build their own facility when they move out. 151Page SUMMARY Overall it was an excellent year for economic development in Hutchinson. Projects such as Uponor, the Hutchinson Enterprise Center and the TigerPath skilled workforce initiative will contribute greatly to the overall prosperity of the community for many years to come. One exceptional asset we have in Hutchinson is the very high level of teamwork, collaboration and comradery exhibited by leaders in the community. EDA staff has received numerous comments about this from visitors. Leadership and staff at the Hutchinson Chamber of Commerce, the school district, the high school, the city and Ridgewater College have a "Can do!" "Will do!" "Let's go!" attitude and philosophy that makes success not only likely, but far easier to obtain. For this and many other reasons, Hutchinson, "Minnesota's Manufacturing City," is becoming an increasingly attractive option for companies looking to expand their operations in central Minnesota. 161Page Appendix A EDA Financial Statements (2018 year-end) H I P a g e HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accounts Receivable TOTAL ASSETS LIABILITIES Accounts Payable Accrued Payroll & Vacation TOTAL LIABILITIES EQUITY Reserved - Land (Warrior Sale) Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2018 2017 2018 Change $ 165,240 $ 144,413 $ (20,827) 1,818 881 (937) 167,058 146,294 (21,764) 3,827 2,887 (941) 4,935 5,508 573 8,762 8,395 (368) 56,736 56,736 - 101,560 80,164 (21,396) 168,296 136,900 (21,396) $ 167,058 $ 145,294 $ (21,764) HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Statement of Revenues & Expenditures As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Current Ad Valorem Taxes $ 169,200 $ 81,548 $ 168,799 $ 401 Delinquent Ad Valorem Taxes - 91 1,341 (1,341) Rentals -Property 1,500 43 43 1,457 Interest Earnings 750 168 1,387 (637) Refunds & Reimbursements 2,500 314 1,342 1,158 TOTAL REVENUE 173,950 82,164 172,911 1,039 99.4% EXPENDITURES Full-time Employees -Regular 100,137 7,835 85,287 14,850 Temporary Employees -Regular 18,826 1,589 20,393 (1,567) Vacation Pay - 979 7,885 (7,885) Holiday Pay - 1,371 4,275 (4,275) Sick Pay - - 2,269 (2,269) PERA- Coordinated 7,510 1,030 8,519 (1,009) FICA 7,376 818 7,353 23 Medicare 1,725 191 1,720 5 Worker's Comp Insur Premiums 720 82 758 (38) Unemployment Benefit Payments - 624 4,056 (4,056) Health 7,681 1,532 14,798 (7,117) HSA Contribution 1,000 154 1,654 (654) Admin Fees - HSA/FLEX - - 39 (39) TOTAL SALARIES & FRINGE BENEFITS 144,975 16,204 169,006 (14,031) 109.7% Office Supplies - - 197 (197) Operating Supplies 2,500 317 3,414 (914) Motor Fuels & Lubricants 500 - 146 354 Small Tools & Minor Equipment 500 (76) 2,085 (1,585) TOTAL SUPPLIES, REPAIRS, & MAINT. 3,500 241 5,842 (2,342) 166.9% Other Professional Services 1,500 1,080 1,315 186 Phone Services 1,800 222 1,896 (96) Postage 200 57 162 38 Software & Licensing 3,600 50 2,335 1,265 Travel/Conference Expense 2,425 2,092 5,218 (2,793) Advertising 6,200 - 6,660 (460) Printing & Publishing 1,500 83 3,300 (1,800) Contractual R&M 1,500 125 1,088 412 Automotive R&M - - 731 (731) TOTAL OTHER SERVICE & CHARGES 18,725 3,709 22,705 (3,980) 121.3% Dues & Subscriptions 750 60 60 690 Taxes & Assessments - - 123 (123) Donations to Civic Org. (SWIF) 5,500 - 5,000 500 Miscellaneous Expense 500 321 1,571 (1,071) TOTAL MISCELLANEOUS 6,750 381 6,755 (5) 100.1% TOTAL OPERATING EXPENDITURES 173,950 20,536 194,308 (20,358) 111.7% NET OPERATING REVENUE (LOSS) $ - $ 61,629 $ 21,396 $ 21,396 ECONOMIC DEVELOPMENT LOAN FUND Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accrued Receivable Loans Receivable Redline Systems Ashwill Laser Dynamics (5-yearforgiveable loan) Innovative Foam (5-yearforgiveable loan) Total Loans Receivable Advances to Other Funds (Enterprise Center) TOTAL ASSETS LIABILITIES Accounts Payable TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2018 2017 2018 Change $ 96,647 $ 120,678 $ 24,031 987 - (987) 12,463 9,590 (2,873) 12,928 9,836 (3,092) 23,000 23,000 - 14,355 14,355 - 62,746 56,781 (5,966) 310,000 301,145 18,855) 470,380 478,603 8,224 141 - �141) 141 - (141) 470,239 478,603 8,365 470,239 478,603 8,365 $ 470,380 $ 478,603 $ 8,224 ECONOMIC DEVELOPMENT LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Loan Interest Income $ - $ 43 $ 1,199 $ (1,199) Interest Earnings - 6,356 7,166 t7,166) TOTAL REVENUE - 6,400 8,365 (8,365) EXPENDITURES TOTAL EXPENDITURES - - - - NET REVENUE (LOSS) $ - $ 6,400 $ 8,365 $ 8,365 ENERGY LOAN FUND - DOWNTOWN LOAN FUND Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY December December 2018 2017 2018 Change ASSETS Cash $ 428,184 $ 498,263 $ 70,079 Accrued Receivable 1,038 - (1,038) Loans Receivable Cenex Property - Capital Asset ($150K due to City) Wright Property - Capital Asset TOTAL ASSETS LIABILITIES Accounts Payable TOTAL LIABILITIES EQUITY Invested In Capital Assets Reserved for Approved/Unpaid Loans & Grants Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE 483,783 426,316 (57,468) 157,195 157,195 - 44,134 44,134 - 1,114,334 1,125,908 11,574 136 - �(136) 136 - (136) 201,329 201,329 - 30,000 - (30,000) 882,869 924,579 41,710 1,114,198 1,125,908 11,710 $ 1,114,334 $ 1,125,908 $ 11,574 ENERGY LOAN FUND - DOWNTOWN LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Loan Interest Income $ - $ 1,236 $ 12,005 $ (12,005) Interest Earnings - 579 6,204 6,204 TOTAL REVENUE - 1,815 18,210 (18,210) EXPENDITURES Sign & Awning Grants - 1,000 6,500 (6,500) TOTAL EXPENDITURES - 1,000 6,500 (6,500) NET REVENUE (LOSS) $ - $ 815 $ 11,710 $ (11,710) v - a� y i J �z c a uJ n NC Z f C CL C C_ Cc N -R m � m C O J m GO m y Oo m y OO m y m w ao M m 1\ OO o 0o OO CO m ao HO m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N = N N � N N N N N O N O N N K"D c, N N O N N N N O OmMOOOCOmMO MOMMMmOaoOmoOO aD aoO 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N O N M O O r O N r M o N r r r N N r r r M N O N N N N O O O N N CV N N N N r r r r r r r r r r r r r r r r r r r O p O N M n O CO O O m O LOO M O co O r- m M m to �� O ti M r LOM O LOM n N O LOLOCO O Co �m ON ac 1ArN P* Or NM OOrmm-cmoo Mm f+>r M A CO O 00 M -e r 0 O N � M m co) M M N L t0 r N N -e N N O c 64 M O O O Op Cl) Cl) 69 M M N m CO N O tir� m p- 1• _M Mr- M M N M ti O on m m O CO LO CO CO m m CO N M N et CO cn M-e m a0 O a0 N (0 cc O CO M r I r CO O r ti cc r ti 00 CO CO c0 m n it m N N � r NM CO O N' CO CO- 03 N N N r r CC') N ao 69 Cii cc N (0 V) M O B a0 M M M CO CO t+ O CO O tq cO n O m M CO M M m M O M <7 M O st r P- O O v m O M st O M M Nt N N r r r M N O N N N CA 1` M O N !` CO M ti N O O Mr- LO P- Cl 00 CO m CO N N LOCl)m m w �r Co M N LO co CO N O-W� CO P, co N.-W N co CO CD ti M O CO m O m oc N O M M� r-CO r t+ n CO N M O M Cl st V N M M CO N- LL7 M e- M- O CO M r N N N r r r t- m r r m 64 V3 N O M 00 M N t- -W 1` m N� CO O M it M 00 M M O it O� LO O O m c0 M ap O� t� m 0 st O 00 M m 00 co CDCD O� CO r co ti ti M O co r CO ti O m N'V N- Cn r 1` O M M N r CO N aD ~ 00 M O tt - 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O i O E coe O c CV C O c O c O f O 6% t m C R z'o 64 66/ a N A r MINNESOTA INVESTMENT LOAN FUND Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accrued Receivable Loans Receivable NuCrane M oxy TOTAL ASSETS LIABILITIES Accounts Payable Accrued Payable Advance from Other Funds - Current TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2018 2017 2018 Change $ -27 $ 994 $ 967 235 (235) 33,646 - (33,646) - 18,810 18,810 33,908 19,804 (14,103) 21 - (21) 483 - (483) 33,505 - (33,505) 34,009 - 34,009 (101) 19,804 19,906 (101) 19,804 19,906 $ 33,908 $ 19,804 $ (14,103) MINNESOTA INVESTMENT LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Loan Interest Income $ - $ - $ 197 $ (197) Interest Earnings - 2 44 (44) Other Revenues - - 20,000 (20,000� TOTAL REVENUE - 2 20,241 (20,241) EXPENDITURES Interest Expense - - 335 (335) TOTAL EXPENDITURES - - 335 (335) Revenue over (under) expenditures $ - $ 2 $ 19,906 $ (19,906� HUTCHINSON ENTERPRISE CENTER Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accounts Receivable Accrued Receivable TOTAL ASSETS LIABILITIES Accounts Payable Contracts Payable - Retainage Advance from Other Funds (ED Loan Fund) Security Deposit Unearned Revenue (Prepaid Tenant Rent) TOTAL LIABILITIES EQUITY December December 2018 2017 2018 Change $ 219,260 $ 37,299 $ (181,961) 2,003 - (2,003) $ 221,263 $ 37,299 $ (183,964) 74,380 14,526 (59,855) 118,209 - (118,209) 310,000 301,145 (8,855) 2,560 4,000 1,440 7,680 - (7,680) 612,830 319,671 (193,169) Unreserved Fund Balance (291,567) (282,372) 9,195 TOTAL FUND BALANCE (291,567) (282,372) 9,195 TOTAL LIABILITIES & FUND BALANCE $ 221,263 $ 37,299 $ 183,964 HUTCHINSON ENTERPRISE CENTER Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget _ December YTD Balance REVENUES Rentals - Base Rent $ - $ 2,667 $ 28,500 $ (28,500) Rentals - Other - 2,453 26,220 (26,220) Interest Earnings - 62 127 (127) Refunds & Reimbursements - 337 337 (337) TOTAL REVENUE - 5,519 65,184 (55,184) EXPENDITURES Operating Supplies Small Tools & Minor Equipment Professional Services Utilities Refuse - Recycling Contracted Snow Removal Property Taxes Interfund Loan - Interest Expense Miscellaneous Expense Buildings & Structures Machinery & Equipment TOTAL EXPENDITURES - 67 199 (199) - 76 1,511 (1,511) - - 226 (226) - 537 4,488 (4,488) - - 2,504 (2,504) - 320 3,460 (3,460) - 6,232 6,232 (6,232) - - 231 (231) - 13,928 13,928 (13,928) - - 13,210 (13,210) - 21,159 45,989 (45,989) NET REVENUE (LOSS) $ - $ {15,640} $ 9,195 $ 9,195 TIF #4-5 - Shopko Redevelopment Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accrued Receivable Interfund Loan Receivable - TIF #4-16 Interfund Loan Receivable - TIF #4-17 Interfund Loan Receivable - TIF #4-19 Interfund Loan Receivable - TIF #4-20 Interfund Loan Receivable - NuCrane MIF TOTAL ASSETS LIABILITIES Accounts Payable Advance from Other Funds (City Funds) Unvailable Revenue (accrued interest on interfund loans) TOTAL LIABILITIES EQUITY December December 2018 2017 2018 Change $ - $ 146,685 $ 146,685 2,192 - (2,192) 300,257 311,459 11,202 137,966 143,466 5,500 8,769 14,779 6,009 - 8,603 8,603 33,505 - (33,505) 482,689 624,992 142,303 780 - (780) 40,138 - (40,138) 20,714 37,794 17,081 61,631 37,794 (23,837) Unreserved Fund Balance 421,057 587,198 166,140 TOTAL FUND BALANCE 421,057 687,198 166,140 TOTAL LIABILITIES & FUND BALANCE $ 482,689 $ 624,992 $ 142,303 TIF #4-5 - Shopko Redevelopment Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Interest Earnings Transfer from Econo Foods TIF TOTAL REVENUE EXPENDITURES Other Professional Services TOTAL EXPENDITURES NET REVENUE (LOSS) $ - $ 55,112 $ 108,247 $ (108,247) - 118 793 (793) - 58,896 58,896 i58,896? - 114,126 167,936 (167,936) 1,796 (1,796) 1,796 (1,796) $ - $ 114,126 $ 166,140 $ 166,140 TIF Balance Sheets TIF #4-16 -126 Franklin St NW ASSETS TOTAL ASSETS LIABILITIES Interfund Loan Payable - Shopko TIF #4-5 TOTAL LIABILITIES EQUITY December December 2018 2017 2018 Change 300,257 311,459 11,202 300,257 311,469 11,202 Unreserved Fund Balance (300,257) 311,459 (11,202) TOTAL FUND BALANCE (300,257) (311,459) (11,202) TOTAL LIABILITIES & FUND BALANCE $ - $ _ $ _ TIF #4-17 - Hutchinson Enterprise Center ASSETS TOTAL ASSETS LIABILITIES Interfund Loan Payable - Shopko TIF #4-5 TOTAL LIABILITIES EQUITY December December 2018 2017 2018 Change 137,966 143,466 5,500 137,966 143,466 5,500 Unreserved Fund Balance (137,966y (143,466) 5,500 TOTAL FUND BALANCE 1137,966) (143.466) (5,500). TOTAL LIABILITIES & FUND BALANCE $ - $ _ $ _ TIF #4-19 - Hwy 7 & 15 Soils & Conditions ASSETS TOTAL ASSETS LIABILITIES Accounts Payable Interfund Loan Payable - Shopko TIF #4-5 TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2018 2017 2018 Change 5,734 - (5,734) 8,769 14,779 6,009 14,503 14,779 275 (14,503) (14,779) (275) 114,503] (14,779) , 2�) TIF #4-20 - Warrior Expansion Balance Sheet As of December 31, 2018 FULL ACCRUAL - INTERNAL USE ONLY December December 2018 2017 2018 Change ASSETS TOTAL ASSETS LIABILITIES Accounts Payable Interfund Loan Payable - Shopko TIF #4-5 TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE TIF #4-20 - Warrior Expansion Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY 8,603 8,603 8,603 8,603 (8,603) (8,603) (8,603) (8,603) Available Description Budget December YTD Balance REVENUES Current Ad Valorem Taxes $ - $ - $ - $ - TOTAL REVENUE - - - - EXPENDITURES Other Professional Services - 4,250 8,500 (8,500) Interest Expense - 103 103 (103) TOTAL EXPENDITURES - 4,353 8,603 (8,603) NET REVENUE (LOSS) $ - $ (4,353) $ (8,603j $ (8,603) Appendix B Enterprise Center Operating Budget P Debt Amortization Schedule M I P a g e Updated: 16 January 2019 Hutchinson F erorise meter 2019 Annual Operating Budget Revenue 1 Innovative Foam Rent $23,040 2 Laser Dynamics Rent $30,720 3 RD Machine Rent $7,680 TOTAL $61,440 Expenses 4 Property Taxes* $20,800 5 Building Insurance $1,500 6 Energy $3,000 7 Garbage Service* $3,121 8 Snow Removal $4,400 9 Operating Supplies $500 so EDA Loan Payments $23,939 11 Building Maintenance Fund $3,072 12 Building Management $1,108 Total Expenses $61,440 BALANCE 13 MMB Remittence (?) $0.00 NOTES * Adjusted annually 1 6,000 sf x 3.84 psf 2 8,000 sf x $3.84 psf 3 2,000 sf x $3.84 psf 4 Per McLeod County Assessor 5 Per City Finance Director 6 $250 / month budgeted, average is $190 / month 7 West Central Sanitation, 2 pick-ups / month. 8-yd dumpster = $260.08 8 About $400 / event (to be reduced), budgeted for 11 events 9 Paper towels, furnace filters, etc. 10 $310,000 loan for 15 years @ 2%from Economic Development Loan Fund Total P & I = $359,925.23 (Annual pmt of $23,938.56) 11 Building Maintenance Fund (5% of revenue) 12 Transfer to EDA Operating budget for building management (up to 5%of revenue) 13 Required per MMB? Prind !Amount S 310,000.01Number Annual Interest Rate. 2000° of M-of: $ 18Month. 0110111 Add'l MOnlh1v Prind I Pre ment: S Calculated Annual P $ 23 8S8,S6 IMNMIY Rate. 0,006% 4 of Years Savedby Pre men Total Interest paid: $ 49,925.23 Date Of Final P 011O U33 Year Balance Prindpal Interest land 2018 $ 310,000.00 $ 17,835.25 $ 6,103.31 $ 292,164.75 2019 292,164.75 18,102.76 5,755.80 273,981.99 2020 273,981.99 18,539.63 5,398.93 256,442.36 2021 255,442.36 10,934.37 5,004.19 238,507.99 2022 236,507.99 19,321.91 4,616.65 217,186.08 2023 217,186.08 19,717.37 4.221.19 197,468.71 2024 197,468.71 20,109.97 3,828.59 177,358.74 2025 177,358.74 20,532.52 3,406.04 156,826.22 2026 156,826.22 20,95176 2,985.81 135,873.47 2027 135,873.47 21,381.63 2,656.93 114,491.84 2028 114,491.84 21,812.90 2,125.57 92,678.85 2029 92,678.86 22,265.72 1,672.84 70,413.13 2030 70,413.13 22,721A2 1,217.14 47,681.71 2031 47,691.71 23,186.47 762.09 24,505.24 2032 24,505.24 23,659.87 278.69 $45.37 Appendix C Report on 2018 Work plan & Goals 2019 Work plan & Goals ivIPage PROJECT / GOAL STATUS 1 BUSINESS RENTENTION & EXPANSION A Conduct 24 BR & E visits In progress 2 DOWNTOWN A Facilitate completion of Hwy 7/15 Hotel Project DONE � B Identify developer for Old Medical Clinic Site In Progress C Aid in redevelopment of blighted properties in and around downtown Continuing D Continue support of Hutchinson Downtown Association Continuing E Promote redevelopment of former Econo Foods building Continuing F Promote development of former Cenex Fertilizer Site Continuing G Assist with planning 2020 Downtown Hwy 15 reconstruction (marketing, etc.) Continuing H Evaluate feasibility & options for 101 Park Place Redevelopment Continuing 3 INDUSTRIAL PARK & BUSINESS RECRUITMENT A Recruit at least one new company for industrial park D0 FNFN B Complete set up of Hutchinson Enterprise Center DONE C Facilitate UPONOR Project: MIF / JCF / BDPI DONE 4 SKILLED WORKFORCE DEVELOPMENT A Continue implementation of Skilled Workforce Development Plan Host "Partners Summit" for project funders (February) ONE Finalize TigerPath website BONE Obtain funding for TigerPath Coordinator position DONE Facilitate ramp up of Tiger Manufacturing In Progress Expand tours of local manufacturers / employers (October) DONE Aggressivly market Hutchinson's Skilled Workforce Development Plan DONE B Promote 2nd annual "Welding Camp" at HHS (if feasible) 5 MARKETING & PUBLIC RELATIONS A Marketing Regular updates to EDA website Regular Facebook / Twitter updates ❑ONE Participate in DEED print advertising effort DONE Develop relationships with Corporate Site Selectors / Commercial Realtors DONE Develop strategic partnerships (DEED, SWIF, SBDC, Ridgewater, etc.) DONE B Public Relations Speaking engagements to service clubs, etc. (as invited) 6 GENERAL / MISCELLANEOUS A Obtain $100,000 in grants (various uses) OWD,000 B Do everything feasible to fill vacant "big box" buildings. DONE C Review & update EDA Strategic Plan In Progress D Staff continues professional development DONE PROJECT / GOAL STATUS 1 BUSINESS RENTENTION & EXPANSION A Complete BR & E visits 2 DOWNTOWN A Identify developer for Old Medical Clinic Site B Aid in redevelopment of blighted properties in and around downtown C Continue support of Hutchinson Downtown Association D Promote redevelopment of former Econo Foods building E Promote development of former Cenex Fertilizer Site F Assist with planning 2020 Downtown Hwy 15 reconstruction (marketing, etc.) G Evaluate feasibility & options for 101 Park Place Redevelopment 3 INDUSTRIAL PARK & BUSINESS RECRUITMENT A Recruit at least one new company for industrial park B Facilitate UPONOR Project: MIF / JCF / BDPI C Facilitate Warrior Mfg. expansion project 4 HUTCHINSON ENTERPRISE CENTER A Monument Sign B Make payment to ED Loan Fund of $20,000 (in December) 5 SKILLED WORKFORCE DEVELOPMENT A Continue implementation of Skilled Workforce Development Plan Facilitate ramp up of Tiger Manufacturing Assist with implementation of YST Grant Aggressivly market Hutchinson's Skilled Workforce Development Plan B Promote 2nd annual "Welding Camp" at HHS (if feasible) 6 MARKETING & PUBLIC RELATIONS A Marketing Regular updates to EDA website Regular Facebook / Twitter updates Participate in DEED print advertising effort Join DEED Minnesota Marketing Partnership Develop relationships with Corporate Site Selectors / Commercial Realtors Develop strategic partnerships (DEED, SwIF, SBDC, Ridgewater, etc.) B Public Relations Speaking engagements to service clubs, etc. (as invited) 7 GENERAL / MISCELLANEOUS A Obtain $100,000 in grants (various uses) B Do everything feasible to fill vacant "big box" buildings. C Complete review & update of EDA Strategic Plan D Staff continues professional development E Planning for development of Hwy 7 east corridor Appendix D Manufacturing Employment Census v I P a g e 2018 Manufacturing Employment Census December 2018 Employment Company FT PT 1 3-13 CNC 24 6 2 3M 1,708 0 3 AKI 5 1 4 AG Systems 115 5 5 Curtiss-Wright NDT* 12 155 6 Customer Elation 100 0 7 Firelake Manufacturing 3 7 8 Goebel Fixture Company 80 0 9 Hillyard 36 0 10 Hutchinson COOP 38 62 11 Hutchinson Iron & Metal 9 0 12 Hutchinson Manufacturing 120 0 13 Impressions, Inc. 76 0 14 Innovative Foam 4 1 15 Laser Dynamics 7 0 16 Lynn Card Company 2 4 17 18 M ITG I Lallemand (OHLY) 60 50 9 0 19 Pride Solutions 29 0 20 Pro Maintenance 23 6 21 Rath Racing 4 7 22 RD Machine 33 3 23 Stamp-N-Storage 23 5 24 Stearnswood 19 2 25 TDK-HTI 550 0 26 UPONOR 40 0 27 Warrior Manufacturing TOTALS 63 3.233 3 276 * 155 independent contractors HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on EAB Program & Increasing Funding to the Tree Mitigation Fund Department: Administration LICENSE SECTION Meeting Date: 4/9/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Council member Cook has asked for a discussion with the rest of the City Council on the EAB Diversification Program and Increasing Funding to the Tree Disease Mitigation Fund BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on RFP for City Marketing and Branding Initiative Department: Administration LICENSE SECTION Meeting Date: 4/9/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in January, the City Council had a discussion on creating a marketing plan for the City. At that time, it was noted that with the new high school project, Tiger Path and the new aquatic center being completed, along with the workforce needs of the community and expanding rental housing availability, the City should start working on a marketing campaign to promote the community and attract more residents and businesses. It was also discussed that the idea would be to target an audience of families and potential workforce employees that touts Hutchinson's quality of life, job opportunities, quality education, proximity to the Twin Cities, etc. The campaign could include a series of advertisements highlighting different aspects of the community. Following the discussion, City staff was directed to put together an RFP. Attached is a sample RFP that could be sent out to prospective companies. Staff wants to have a discussion with the City Council to see if the parameters of the RFP is what the City Council is looking for. If comfortable with the RFP, it would then be sent out. There is no financial commitment from the City currently at stake and would not be until a vendor/company is selected. BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Request for Proposals City Marketing and Branding Initiative General Instructions Responses submitted must provide complete information as indicated in this request. Please submit eight (8) print copies and one electronic copy by 4:00 p.m. on to: City of Hutchinson Attn: Matt Jaunich 111 Hassan Street SE Hutchinson, MN 55350-2522 Questions and inquiries regarding this request should be directed to: Matt Jaunich City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 (320) 234-4241 Email to: mjaunichkci.hutchinson.mn.us DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries should be directed to the designated staff member. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. The City reserves the right to reject any and all responses and to request additional information from any and all companies. Schedule: , 2019 — RFP available to interested parties '2019 — All proposals are due by 4:00 p.m. '2019 — Evaluation of proposals and review of references (City may interview candidates) 2019 — Council direction to negotiate a contract with a vendor — Council Meeting 2019 — Council consideration of a contract — Council Meeting 2019 — Contract Begins Purpose of RFP The city of Hutchinson is seeking a qualified consulting firm to develop a community branding initiative for the city of Hutchinson (City) along with a marketing strategy to assist city staff and elected officials in promoting the city of Hutchinson to prospective businesses, developers, residents, and visitors. A part of this proposal shall include a study that provides insights regarding current perceptions of the City and help to drive business attraction and retention; energize current residents and instill a sense of pride of the community; and position the City as a desirable place for relocation and redevelopment to increase economic growth and new resident attraction. Background The City of Hutchinson is an outstate regional center located 20 miles west of the seven county metro area, with approximately 14,200 residents. As the "economic hub" of McLeod County and south-central Minnesota, Hutchinson has a labor market area around 36,000. With over 30% of the workforce in Hutchinson being employed in manufacturing, we are known as Minnesota's Manufacturing City. While manufacturing drives the local economy, Hutchinson is also home to Ridgewater College and Hutchinson Health, making it a hub of health care and education to go along with manufacturing. The Hutchinson community is bucking the trend of many outstate Minnesota cities in that we are experience growth within the community. Over the last three years we have had roughly 90 new homes built; 58 new rental units built with another 221 units to be constructed over the next three years; a new high school; a new outdoor aquatic center; a new manufacturing company; and total new investment within the community exceeding $130 million has prepped the community for growth. With this growth, comes the need for more workers, more families, and more businesses to meet the ever-growing demand of the community. Known as a great place to raise a family with a high quality of life, the City made 2417 Wall Street/USA Today's list of America's 50 best cities to live (942). The City wants to capitalize on this designation and "recruit" more residents and businesses to town. SPECIFICATIONS OF THE RFP Responses to this Request for Proposal (RFP) should provide the City with the information needed to assess, evaluate, and select a consultant based on prior experience, qualification, methodology, and approach, and worked performed in similarly sized communities or in local government in general. The City is interested in updating its logo along with establishing a community branding initiative for the City along with the establishment of a marketing campaign to promote the City. There are three main goals for this initiative: 1) Update the city logo, which is over 25 years old, to better reflect the community. 2) Develop a community branding initiative for the city of Hutchinson. 3) Develop a marketing campaign that uses various outlets (television, radio, social media, etc.) to help promote the community. hi an effort to achieve these goals, the selected firm shall consider the following objectives (but are not limited to): a) Uniformity — The brand should convey a common message and image to audiences both within and outside of the city of Hutchinson. A defined message that will market the City locally, statewide, nationally and internationally as a great place to live, work, shop and do business; the right place for development, redevelopment and investment; b) Community Identity/Pride — Both the brand and city logo should identify and promote what makes the city of Hutchinson distinct and appealing as an outstate regional center for investors, businesses, retailers, visitors, and residents. 2 c) Community and Economic Development Promotion — Promote a healthy economy, attract private investment, new residents and young professionals, and retain key businesses and creative talent. d) Flexibility — The brand and updated city logo must be flexible and adaptable in order to meet the needs of a variety of departments and municipal functions within the City, including the use on social media. The marketing strategy should also be flexible enough to be effective across multiple Medias. e) Endorsement — The brand and logo must be authentic and resonate with citizens, businesses, and community groups within the city of Hutchinson. I) Community Engagement — The city of Hutchinson is interested in engaging the community in all aspects of this initiative. Those who have a stake in the community will be encouraged to participate. ELIGIBILITY The consultant should specialize in project management, research, marketing, and creative design as it relates to development of a community brand. To be eligible to respond to the RFP, the consultant must demonstrate that it is a firm with significant experience with community branding, logo design, and community marketing. Priority will be given to those firms that have experience with local governments. The city of Hutchinson desires to issue a contract to a single qualified consultant to lead the project. Consulting proposals based on a consortium approach where more than one firm will provide support within a consulting team are acceptable with a single project manager. SCOPE OF WORK Project Management — The consultant will lead all aspects of the city of Hutchinson community marketing, logo redesign, and branding initiative, including the following: 1) Advisory to the Steering Committee (to be determined) — This team will be composed of City and community leaders. Meetings throughout the process will be required. 2) Lead for various focus groups comprised of residents and business owners to determine existing attitudes, perceptions, opportunities and challenges to enhancing the City's image. 3) Facilitator during the research process and/or testing of the new brand and logo - Include descriptions of community engagement efforts that will take place during this process. The City has a very involved and engaged community. The consultant will be expected to employ creative means of public involvement to ensure that multiple segments of the community are aware of and involved in the project. 4) Research — Research will be the basis for the development of a brand concept, creative elements, messaging/positioning and the overall brand initiative. The consultant will create and implement a brand and marketing research plan, which will include qualitative and quantitative research with key people to identify the following: a) List of key stakeholders, groups, or influential individuals, as well as a cross section of citizens and business owners in the city of Hutchinson and those outside of the city that have a vested interest in the branding, logo and marketing initiative and need to be involved in the process. b) The key elements of the city of Hutchinson c) Analysis of current efforts and existing creative elements such as logos, tag lines, and creative designs. d) Measures that will be used to determine if the branding and marketing effort is successful. 3 5) Strategic Plan — The consultant will develop strategic objectives that will include implementation, management and ongoing promotion of the brand to include, but not be limited to the following: a) Promotion of the use of the brand among many city of Hutchinson and community agencies, groups and businesses while maintaining brand integrity. b) Maintenance and consistency of brand image and messaging while providing suitable flexibility for the target audiences of the participating agencies. c) Recommendation of ways to articulate the brand; define markets and promotional avenues; and advise on strategies to better promote and create brand awareness. 6) Creative/Development of Brand — The consultant will develop creative elements that include design concepts, logos, messages, taglines, and other products to support the overall brand initiative. A minimum of three distinct creative options must be presented, based on the results of the research. The selected logo design (including the possibility of the current logo) will be delivered with a style manual and guidelines for use and the capability of use in the following: a) Print and electronic advertising b) Website design c) Media placement d) Public Relations e) Events f) Templates 7) Marketing Plan — The consultant will develop a multi -media (radio, television, print, social media, etc.) marking plan that will be used to attract new residents and businesses to the community. 8) Implementation Plan — The consultant will develop an action plan for implementation of the brand and marketing plan in sufficient detail to allow the Steering Committee to understand the approach and work plan. An Action Plan should include, but not be limited to the following: a) Estimated costs/budget associated with the implementation process. b) Proposed timelines for development of creative elements. c) Recommended positioning logo and brand guidelines. d) Implementation plans for brand identity applications and brand identity maintenance plan. 9) Evaluation Plan - The consultant will develop a plan for ongoing evaluation of the brand's effectiveness and reporting of results of the strategy to the Steering Committee, key stakeholders and the public. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS Proposals should be as thorough and detailed as possible so that the City may properly evaluate the capabilities of the firm to provide the required Services and Results. The firm shall submit one (1) original and seven (7) copies of their proposal along with one (1) electronic copy. Respondents are required to submit the following items for a complete proposal: 1) A description of the firm's capabilities and experience conducting similar plans. Include a description of the firm, its organizational structure, location of the principal office and the location of the office that would manage this project. 2) A summary of professional qualifications and experience of the individuals the firm would assign to the project and their individual project responsibilities. Indicate whether these individuals have 4 worked together on previous projects. Indicate each individual's current commitment, availability to start this project and percentage of time that they will be assigned to complete their project tasks on this job. 3) Specific plans or methodology to be used to perform the services with timeline proposed for each phase of the project. Include a description of community engagement efforts included and deliverables proposed. 4) Estimated timeline for completion through implementation. 5) Names, addresses, telephone numbers, and e-mail addresses of clients for which the firm performed projects of a similar type and size within the last five years with reference letters, and awards received. Describe in detail, each projects outcome and the process your firm used to achieve those outcomes. 6) A work sample of a completed project(s) that is representative of the work proposed for the City. 7) Proposal Lump Sum Fee (not -to -exceed) for this project. Provide a detailed cost for each phase of the project, including but not limited to, the number of meetings with stakeholders, travel expenses, and document production costs. 8) Proposed engagement agreement with terms and conditions. EVALUATION CRITERIA Proposals will be evaluated by the City using the following criteria: 1) Qualifications and experience of the firm and individuals to be assigned to this project in providing requested services. 2) Specific plans or methodology to be used to perform the services. 3) Costs 4) References from other clients. 5) Quality of illustrative examples. 6) All qualified submissions received by the deadline will be analyzed by the City according to the criteria outlined in this RFP. Failure to comply with the provisions of the RFP may cause a proposal to be rejected. 7) The City shall be the sole judge of the proposals, and the resulting negotiated agreement that is in its best interest, and its decision shall be final. MISCELLANEOUS Hold Harmless: The Contractor is required to hold the City harmless from any liability for personal or property damage, including any and all legal costs. Insurance: The Contractor shall carry Public Liability Insurance including coverage of all motor vehicles of $1,500,000, bodily injury of $1,500,000, and property damage of $1,500,000; and the City of Hutchinson shall be a party insured in said policies. 5 Oversight: All work performed by the Contractor under the contract shall be under the oversight of the Hutchinson City Administrator or his designees. Independent Contractor: The Contractor hereby acknowledges that it is an independent contractor and neither it nor its employees or agents are employees of the City. The contractor shall agree to pay all necessary Federal Social Security taxes and all State and Federal taxes required by law and at its own expense will cover all of their employees with workman compensation insurance as required by law, and shall deliver such policies to the city of Hutchinson. The Contractor shall also agree to comply with all of the laws of the State of Minnesota and the United States of America regarding the employment of persons. Proposals Public Data: Data submitted by the Contractor to the City in response to this Request for Proposal will become property of the City and is not public data until the proposals are opened by the City. Once the proposals are opened, the name of the Contractor is public data. All other data in response to this Request for Proposal is private or nonpublic data until completion of the evaluation process. Right to Reject Proposals: The City reserves the right to reject any and all proposals, and furthermore, reserves the right to waive any informality in proposals at the discretion of the City Council. This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract. *End* 0 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Approve/Deny Second Reading and Adoption of Ordinance 19-798 Department: Administration LICENSE SECTION Meeting Date: 4/9/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is a copy of the ordinance that would amend Chapter 95.08 of our City Code dealing with Tobacco -Free Parks. The first reading of the ordinance took place at the March 12 council meeting. There was some revisions to the language at your March 26 meeting so another first reading took place at that meeting with the second reading scheduled for April 9. There have been no changes to the ordinance since the last reading that took place on March 26. BOARD ACTION REQUESTED: Approve/Deny Second Reading and Adoption of Ordinance 19-798, an Ordinance Amending Chapter 95.08 of the Hutchinson City Code dealing with Tobacco -Free Parks. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE 19-798 AN ORDINANCE AMENDING CHAPTER 95.08 — TOBACCO -FREE PARKS, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, there is a need to update rules and regulations within the park and recreation system as growth and different uses within the system presents itself, and WHEREAS, the City believes parents, leaders, and officials involved in recreation are role models for youth and can have a positive effect on the lifestyle choices they make; and WHEREAS, because the City of Hutchinson believes that tobacco use in the proximity of children and adults engaging in or watching outdoor recreational activities is detrimental to their health and can be offensive; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 95.08 of the City Code is hereby amended and replaced to read as follows: § 95.08 TOBACCO -FREE PARKS. (A) It is unlawful for any person to smoke or use tobacco products or electronic delivery devices (e-cigarettes, e-pipes, vap pens, etc.) within 25 feet of any city playground or within the confines of Tartan Park (which includes the terrain park, skate park and north ball field), Veterans Memorial Field, the ball field areas at Roberts Park, Riverside Park, Northwoods Park and VFW Park, and the Hutchinson Aquatic Center. This also includes spectator areas, concession stands and restrooms at these facilities. Except for Tartan Park, parking lots adjacent to the facilities listed in this section are exempt from the rules of this section unless use of such products and devices are closer than 25 feet from any entrance, walkway, or spectator area. (B) The use of smokeless tobacco by participants in sponsored adult games/events at Veterans Memorial Field and Roberts Park shall be allowed during games/events. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is upon publication. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 9TU DAY OF APRIL, 2019 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Massage License - Kiley Kruggel Department: Police LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Y, Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff New Business Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Kiley Kruggel for the purpose of granting her a massage license in the City of Hutchinson. Kiley Kruggel has applied for a license as Much Kneaded Massage LLC. Ms. Kruggel will be conducting business in Robert Michael's Hair Salon in Hutchinson. Ms. Kruggel does not have a criminal history or any violations on her driving record. It would be my recommendation to issue the massage license to Ms. Kiley Kruggel. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City of . l i 1 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (32 0) 23 4 -4240 City of ]Hutchinson Application for Massage Service License (Under Ordinance No. 119) License Tee:, Operating Year: rI� II Business Information n Liu Business Ala e- Phone Number 1 Ci f 30AA illm, o 4-73-c C— Business Address City State zip Zoning District 4,,•erifv the proposed t+se is allowed in dais zoning disinct Information (if Corporate Name Phone Number Corporate Address City Stale Zip 3ZW5)/Corporate Offtcer(s) (list names and addresses of all persons have a beneficial interest in the businesslco rp oration) Name: f- V �� Address City State Zip Name: Address City State zip #If necessary, list additiana! owner (s}Icarporate ofcer(s} on a separate sheet of paper Lessee (if applicable) Name: Name: Name: Address City State Zip list all individuals involved in jiving massa a services) 41 6 ' i ��,� Lt r� I � �j f z.. Address On, State Zip Address Q1.y State Zip *I/ nccessrrrl', r'i.r[ ctddi!rorrrci operators on a..separate sheet of paper City DfHutchinson Application for• Massage Service Page 2 of 5 Describe Nature of Massage Business and Massage Services Offered i �- r I V t if• 41111 V_ 1 1 [.; L fCt-vI►'t-k+%` •3 i l !_ _ ; �t i J insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section I19.07 of Hutchinson City Code) .La.(, [ ['.; I:'fi,i lit Cc' u i U jf?fo tv ca;- c nsrrrance mparay c�- c, Addre s F vt VA 11c1-W� Phone Number Agent's Name City State Zip Fax Number Background Statement Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations'? 0 YES NO If yes, state nature of offense and punishment or penalty therefore: Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment hi-. «a nani,-al person who is a resident of the City '. Please complete the following confinning compliance with this ordinance) 1Yil gel Name Phone Number 11anager Address City State Zip Checklist (ail items must be checked "yes" in order for the application to be processed) The following items need to be completed and/or attached in order for the application to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: yes 0 no Application fee paid in full (check or money order): Byes 0 no Application completed in full and signed: a yes 0 no _ City of 1-factchi+lson ,4pplication Jol—,Vassage Service Page 3 of 5 I hereby certify that I have completely tilled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding S 1000,00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. of,4pplicant Name Dare r y Title (VOTE: No application will be forwarder! to the City Council unless received one week prior to the regular Council nceeting, filled our in completion, and fee payment is attached. Internal Use Only Zoning/A& Building: papproved ❑denied Notes: Fire ❑ approved ❑ denied Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H-Licem"App] ic,,wons%hUa Sc-d(oc Cite' of Htachinson .Application for Massage Service Page 5 of 5 11ASSAGE ESTABLISHMENT ordinance 119.06 requires that the manager of the establishment he "a natural person who is a resident of the City". Please complete and sign the following confirming the above. Establishment Information r �[cj-t�- 1 -� SIG' 1K �Ct�Ln Establishment Name lLi Y�G�� n 5� S Establishment Address Owner/Corporate Information Phone Number HL4Lh 6n �llj �-- 5--35-t' City State Zip •J c. ' � +'Gi (•= c � j�1 Li "' `i ' �: d.i [:• G i � yGtt' Li `2& - f Z wn r/Corporate Name Phone Number Mu. (li)fulS1 owner/Corporate Address City State Zip Manager information b M1 r Name 3Zt- 3 - Lit -IS Phone Number Manager Address City State � Zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signat�70 officer of establishment Date AMTA Member 1D#: 1719438 AMTA Member Classification: PROF199NEW Much Kneaded Massage LLC Kiley Kruggel 765 School Rd NW Apt 108 Hutchinson, MN 55350-1465 Enrolled Member Effective Date: 03101 /2019 to 02129/2020 Coverage for enrolled member's business is limited to claims arising from enrolled member's professional services. Business Name: Much Kneaded Massage LLC Administered By: Healthcare Providers Service Organization Affinity Insurance Services, Inc- 1100Virginia Drive, Suite 250 Fort Washington, PA 19034 Insurance Company: Columbia Casualty Company A CNA Company Professional Liability $2,000,00❑ each claiml$5,000,004 aggregate Occurrence Coverage ; Subject to the Master Policy Aggregate Coverage is afforded to AMTA Members for a period of 12 months..concurrent 1Nith the Enrolled Member Effective Date or until membership is terminated or expires- Student Enrailed membership expires on the last day of the month in which the Student Enrolled Member graduates. No coverage is afforded to Student Enrolled Members for providing massage therapy services outside of school sanctioned and directed activities. If the AMTA Master Policy is non -renewed or cancelled, the AMTA Member's coverage under this policy will terminate upon the expiration of the Enrolled Member Effective Date and will not be renewed. The Master Policy Aggregate may be reduced by claims paid on behalf of other insureds- -General Liability • Products Liability . Host Liquor Liability • Personal Injury Liability • License Protection • Defendant Expense Benefit • Deposition Representation Assault (excluding Texas) • Medical Payments First Aid • damage to Property of Others • Good Samaritan Liability • Malplacement Liability • Fire & Water Legal Liability (subject to $100,000sub lumit) $10,000 per proceeding I $25,000 aggregate $10,000 aggregate $2,500 per deposition I $5,000 aggregate $10,000 per incident 1 $25,000 aggregate $2,000 per person 1$100,000 aggregate $2,500 aggregate $10,000 aggregate This material is intended to provide a general overview of the products and services offered. Coverage for enrolled member's business is limited to claims arising frorn enrolled member's professional services. Only ti`ie policy can prov,de The aCiLia�i teriiiis, coverages; amounts, conditions and exclusions- Please contact HPSO at 1-888-253-1474 directly for a free copy of the complete policy. Hcalthcan1'ril•rs �creire C]r�ancation _�-_- . AMTA Coverage AMTA Members are covered for professional services for which the enrolled member is licensed, certified, accredited or professionally trained to perform as a massage therapist. Student Enrolled Members are covered only For those services for which the Student Enrolled Member is professionally trained to perform while engaged in school sanctioned and directed , icI-ivlriPS If an enrolled member practices in anyjvirisdlcr,—nn ;Amish governs massag • therapy services, then i massage therapy services ne.ans those services For which the enrolled member is licensed, certified,.accredited, trained or qualified to perform within the scope of practice recognized by the governmental regulatory agency responsible for maintaining the standards of the professiw of massage therapy. Professional services also means the enrolled member's massage therapy services while acting as a rnernber of a formal accreditation, standards review, or similar professional board or committee, including the directives of such board o.r committee - As an AMTA enrolled member covered by the AMTA insurance program, enrolled members are responsible for and expected at all times to be familiar and current with all laws, regulations, etc. in their state of practice that govern their profession as a massage therapist - Modality Exclusions Any acts, errors or omissions involving the activities designated below are excluded. This list is subject to review and change by AMTA. Colon hydrotherapy, nutritional or dietary counseling, personal -training, pilates, religious healing, procedures that use fire, cupping therapy with use of heat, ear candling, saunas, sun tanning treatments other than topical tanning lotions or sprays, procedures which penetrate the skin or body cavities either manually or with other methods of intrusion other than manual soft tissue manipulation of the oral or nasal cavities. Diagnosis, prescription, or service 1n the capacity of any other profession or branch of healthcare or medicine for which a license to practice is required by law including chiropractic, dentistry, dermatology, naprapathy, naturopathy, nursing, orthopedics, osteopathy, physical therapy, pod ialric, psychiatry, psychology or psychotherapy. Additional Information An AMTA membership card in conjunction with this notice should serve as acceptable evidenrP of insurance rn anvnnP requesting proof of your professional liability coverage. If you have any additional questions concerning the AMTA Professional Liability Insurance Plan, please call our insurance administrator, HPSO, to?I free at 1 -888-25 3-1474. We are dedicated to giving you. the best service possible and thank you for the opportunity to provide this insurance and membership to you. Please also feel free to call AMTA with questions or comments. Re-orting Claims Please call HPSQ toll free at 1-888-253-1474 for claim reporting procedures or refer to the AMTA Professional Liability Benefits Guide - Additional Insured Requests Please call HP5O toll free at 1-888-253-1474 for additional insured requests. This program is underwritten by Columbia Casualty Company; a CNA company and is offered through the Healthcare Providers Service Organization Risk Purchasing Group.This material is intended to provide a general overview of the products and services offered- Only the policy can provide the actual terms, coverage's, amounts, conditions and exclusions, He(,31rh caf e POvider_. service Org,7nizari )n (HPS01 i; a 6visOn of Afi ratty 0 LlranCe Services, Inc rr, CA (C,cr i,t,= NHPS0' #07954e51, MN and 0 A AMo.fty [n�.ofance-Agera_v rind N?+ AISAffinity Msirrarre, fSeali�eare Pru�•iucr.+ $enier lac„:mizatic+n HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Establish the position of Plan ning/Building/EDA Technician - Resolution #15020 Department: Administration LICENSE SECTION Meeting Date: 4/9/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached memo. BOARD ACTION REQUESTED: Consideration the establishment of the Planning/Building/EDA Technician position and approve Resolution #15020 to amend the 2019 Compensation Plan to reflect the change to the position classification table Fiscal Impact: $ 20,890.00 Funding Source: Planning, Building, & EDA budgets FTE Impact: 0.80 Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Office of the City Administrator 111 Hassan Street SF Hutchinson, NIN 55350-2522 320-234-4241/Fax 320-234-4240 Memo To: Mayor and City Council From: Matt Jaunich, City Administrator Date: 4/5/19 Re: Agenda Item regarding Planning/Building/EDA Technician Position. On the agenda for Tuesday's council meeting, there is a request to consider the establishment of the Planning/Building/EDA Technician position and approve Resolution 915020 to amend the 2019 Compensation Plan to reflect the change to the position classification table. Here is some additional information regarding that agenda item. This request is in front of the Council for two reasons. The first being that the EDA Director has had a very difficult time finding quality interns and having regular and reliable support staff to allow the EDA to function efficiently and effectively. With the addition of the incubator building; the loan portfolio of the EDA; the EDA's involvement with the Downtown Association; and the EDA's involvement with TigerPath; a steady and strong support staff is needed. Additionally, the Planning/Building Department has struggled with staffing the front desk during busy times from 2017 to the present. When it is busy during the construction season, one staff person has a difficult time keeping up with the customers, phone calls, and scheduling inspections, as well as the Planning Department duties. Before the recession, there were always two regular staff members at the front desk that could provide assistance to customers and to each other during busy times. Since the recession, there has been only one person at the front desk, other than the utilization of intermittent part-time seasonal/temporary staff. There has also been some back-up assistance from the engineering secretary, but that only detracts from this employee's primary duties. Both the EDA Director and the Planning Director believes there is a well -qualified individual currently working for the City on a temporary basis (Madison), and bringing that individual on with the City would be a welcomed asset. Addition the position would mean the elimination of two part-time/seasonal positions. To address these needs, Administration is recommending the establishment of the regular 32 hour/week position of Planning/Building/EDA Technician. A position description prepared by staff is attached for your review and consideration. Establishing the position should work to address the staffing needs of both departments while eliminating the need for the seasonal temporary position of Planning/Building Office Worker and the temporary position of EDA Intern. The respective estimated budget impact for the remainder of 2019 is $20,890 and the added position will have an annual estimated impact of $31,735 starting in 2020 moving forward (does not include future performance increases). The recommendation before the Council on Tuesday is as follows: 1. Establish the Grade 120 position of Planning/Building/EDA Technician 2. Amend the regular position classification table contained in the 2019 City of Hutchinson Compensation Plan to add the position of Planning/Building/EDA Technician It should be noted that the amended position classification table also reflects the administrative one -grade reclassification of the position of Information Technology Specialist and the title change to IT Technician. Please let me know if you have any additional questions. Matt 2 TITLE PLANNING/BUILDING/EDA TECHNICIAN 2-2019 DEPARTMENT PLANNING, BUILDING, AND ECONOMIC DEVELOPMENT ACCOUNTABLE TO PLANNING DIRECTOR AND ECONOMIC DEVELOPMENT DIRECTOR SUMMARY THIS IS CLERICAL AND RECORD KEEPING WORK IN THE BUILDING ENFORCEMENT AND PLANNING AREAS AND ADMINISTRATIVE AND CLERICAL DUTIES SUPPORTING THE ECONOMIC DEVELOPMENT DEPARTMENT DUTIES AND RESPONSIBILITIES Planning and Building Activities: 1. Provides customer service in -person and via telephone to contractors, engineers, and the general public concerning general policies and procedures for applying for planning, building, and related construction permits and regulations. Refers customers to the appropriate staff person. 2. Schedules inspections for the Building Official and Building Inspectors as requested by contractors/residents. 3. Issues building permits, land use permits and other permits as directed by the Planning Director. 4. Serves as the back-up to the position of Permit Technician. 5. Assists with maintaining permit and property files. 6. Prepare files for the imaging process and scans documents. 7. Performs related duties as required. Economic Development Activities: 1. Manages the City's $1.2 million revolving downtown loan fund. a) Assists applicants with the origination of loan documents and loan closing procedures. b) Services existing loans by tracking and posting loan payments, addressing delinquent loans, preparing reports for the EDA board, etc. c) Processes loan satisfaction paperwork. 2. Administers two grant programs. 3. Serves as the primary staff person for the Hutchinson Downtown Association and its various committees and assists with other downtown events. 4. Assists the EDA Director with various economic development projects including, but not limited to: industrial park expansion, business retention & expansion, business recruitment, incubator management, and the implementation of the City's Downtown Revitalization Master Plan. 5. Records minutes for all EDA and related meetings (Economic Development Authority, Finance Team, Hutchinson Downtown Association, etc.) as required. 6. Performs related duties as required. REQUIRED QUALIFICATIONS Post secondary education with major coursework in economic and community development, finance, marketing, economics, business, or a related field. Excellent customer service and clerical skills with one to three years of related work experience in an administrative support position. Working knowledge of word processing, spreadsheet, and database software. High degree of accuracy, attention to detail, and record keeping experience. Familiarity with city functions. Ability to understand and carry out oral and written directions; be versatile, flexible, friendly and cooperative, and to schedule and complete work without direct supervision. Ability to deal effectively and courteously with the public, office staff and administration. DESIRABLE QUALIFICATIONS Permit Technician certification. Ability to learn and apply building related development codes and terminology and zoning regulations. The demonstrated ability to communicate effectively both verbally and in writing. EQUIPMENT Personal computer and related software, printers, copier, scanner, telephone, and fax machine. WORKING CONDITIONS 32 hours per week position. Office conditions at City Center and EDA Business Incubator locations. Public office hours are typically 8:00 a.m. to 4:30 p.m. with some early morning & evening meetings. Public contact. Grade 120 Position CITY OF HUTCHINSON ADDENDUM TO JOB DESCRIPTIONS 1995 TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA) FOR POSITIONS: Administrative, Clerical. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk and use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. PA The duties listed in job descriptions are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. RESOLUTION NO. 14977 CITY OF HUTCHINSON 2019 COMPENSATION PLAN RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION ASSIGNMENT TABLE AND PAY GRID EFFECTIVE jANUARY 4 APRIL 9, 2019 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Keystone Job Leveling System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 120% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following- 1 . Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market) 3. Salary Maximum: The highest amount paid to an employee in a specific job grade or class. No employee will be paid a base rate above the maximum of the salary range. (120% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item I. [4]) D. Position Classification Assignment The position assignment table shall assign all of the various positions to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council with the annual budget process, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 160 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment 1. When an employee is promoted or the position to which they are appointed is reclassified upward, the employee's pay rate will be adjusted as follows: a. If the promotion or reclassification results in a one grade adjustment upward, the employee shall be compensated within the higher salary range at a rate that is equal to the compa ratio of the employee's pay rate in their current range. b. If the promotion or reclassification results in more than a one grade adjustment upward, the employee's pay rate will be adjusted by using one of the following methods: To at least the minimum of the higher salary range for classified staff positions; or If the employee's current pay rate is at or above the minimum of the promotional or reclassified position, the pay rate may be increased to a level within the salary range or budgeted pay rate amount that is equitable, based on the employee's related experience, qualifications and the pay rates of the other employees in the same position; or, the appropriate pay rate based on market conditions and competition. Generally, this pay rate increase ranges from 5% to 10%; or, iii. To a level within the higher salary range that is equal to the compa ratio of the employee's pay rate in the current range if the increase does not exceed 10% 2. When an employee is demoted or the position to which they are appointed is reclassified downward, the employee's salary will be adjusted as follows: a. If the employee's current pay rate is within the salary range of the resulting position, the pay rate will remain unchanged. b. If the employee's current pay rate is above the maximum of the salary range, the current pay rate may be maintained, but frozen until the pay rate falls within the salary range as a result of adjustments to the pay grid, or may be lowered to the maximum pay rate of the lower pay grade. When making salary adjustment decisions, the following may be considered: • market condition trends, such as inflation and the current salary rates for the external market • employee performance to reward increased productivity and performance improvements • available resources, salary maximums, and other restrictions to ensure that the increase is allowable and that funds exist to cover it The City Administrator will normally discuss the proposed pay adjustment with the director/department head and the Human Resources Director. The City Administrator must approve any pay rate adjustment due to promotion, reclassification or demotion and may vary from this policy and approve a different pay rate adjustment, per his/her discretion. Definitions Promotion - A promotion is the appointment of a current, active regular employee to a position in a higher salary range than the one to which the position is presently assigned. Most promotions will occur as a result of a job posting or a departmental reorganization. A promotion is also advancement to a position that requires performing accountabilities of increased complexity or responsibility. Demotion - A demotion is the appointment of a current, active regular employee to a position in a lower salary range than the one to which the position is presently assigned. Most demotions will occur as a result of a departmental reorganization or disciplinary action. A demotion is also an appointment to a position that requires performing accountabilities of decreased complexity or responsibility. Reclassification — A reclassification is the placement of a current position in a higher or lower salary grade because the position evaluation criteria have changed and now meet the requirements of a higher or lower pay grade. H. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. I. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding Performer - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Expectations - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Solid Performer - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Guide Chart Pay Level Within Grade Compa Ratio 80-88 88.1-96 96.1-104 104.1-112 112.1-116 116.1-120 Performance Rating Minimum Lower Middle Midpoint (Competitive Market) Upper Middle Maximum Maximum Outstanding Performer (4.51- 5) 7% 1 6% 5% 4% 3% 2% Exceeds Expectations (3.51- 4.5) 6% 5% 4% 3% 2% 1% Solid Performer (2.51- 3.5) 5% 4% 3% 2% 1% 0% Needs Improvement (1.51- 2.5) 20 0% 0% 0% 0% 0% Unsatisfactory (0- 1.5) 0% 0% 0% 0% 0% 0% NOTE: 1) % increase may not result in a pay rate higher than the maximum noted on the pay grid *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2019, the effective date is Sunday, March 10, 2019. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/ performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. J. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment to the existing pay grid, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered- 1 . U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Employment cost data 3. Social Security and PERA calculation of cost of living increase 4. Unemployment rate 5. Employee turnover rate 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2018. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1st K. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. L. Review of the Plan As often as necessary to assure continued correct classification, the Position Evaluation and Compensation Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every five years. M. Filing of the Plan Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Position Classification Table and Pay Grid, to be reviewed from time to time, as appropriate. CITY OF HUTCHINSON 2019 Position Classification Table Grade Position 110 PT Adaptive Recreation Coordinator 110 PT Compost Scale Operator _ 110 PT Maintenance -City Center 110 PT Custodian - Event Center/Recreation Center 110 PT Liquor Sales Clerk _ 110 PT Office Specialist - Event Center 110 PT PRCE Receptionist 120 120 120 120 120 120 120 120 120 120 Administrative Secretary - Public Works _ General Maintenance Worker- Event Center _ Permit Technician _ Licensing Clerk FT/PT PT Recreation Facility Maintenance Technician PT Recreation Specialist/Concessions Coordinator PRCE Maintenance Technician Utility Billing Specialist Water/Wastewater Technician Planning/Building/EDA Technician 130 Administrative Secretary- Engineei 130 Compost Laborer 130 Emergency Dispatcher- FT/PT 130 Hospital Security Guard - FT/PT 130 Police Administrative Specialist 130 Police Supplemental Services Sped 130 PT Human Resources/Administrativ 130 Public Works Maintenance Operatc 130 Wastewater Maintenance Operator 130 Water Plant Operator 140 Compost Equipment Operator 140 Compost Operations Specialist 140 Lab Technician/Wastewater Operat 140 Parks Maintenance Equipment Ope 140 Payroll/Benefits Specialist 140 Plant Equipment Mechanic II 140 Police Investigations Specialist 140 Senior Accounting Specialist 140 Senior Liquor Sales Clerk 140 Senior Public Works Maintenance C 140 Senior Water Plant Operator 140 Senior Wastewater Operator 150 Compost Coordinator 150 Inspector 150 Engineering Specialist Grade Position 150 Equipment Mechanic 150 Maintenance Lead Operator 150 Parks Maintenance Specialist 150 Sales & Marketing Specialist 150 ITTechnician 160 Arborist 160 Building Inspector 160 Executive Assistant/Paralegal 160 Police Officer- FT/PT 170 Event Center Coordinator 170 Recreation Services Coordinator 170 Senior Engineering Specialist 170 Server/Network Technician 180 Building Official 180 Facilities Manager 180 Motor Vehicle Deputy Registrar 180 Parks Supervisor 180 Police Sergeant 180 Project/Environmental/Regulatory Manager 180 Senior Accountant 180 Wastewater Supervisor 180 Water Supervisor 190 Police Lieutenant 190 Recreation Facilities Operations Manager 200 Compost Manager 200 Economic Development Director 200 Fire Chief 200 Liquor Sales Manager 200 Public Works Manager 220 Finance Director 220 Human Resources Director 220 Information Technology Director 220 Parks/Recreation/Community Ed (PRCE) Director 220 Planning Director 230 City Attorney 230 Police Chief/Emergency Management Director 230 Public Works Director/City Engineer 260 City Administrator Attachment A 2019 Hutchinson Pay Grid Grade MIN MID/ MARKET MAX 80% 100% 120% 260 $49.15 $61.44 $73.73 250 $46.32 $57.90 $69.48 240 $43.92 $54.90 $65.88 230 $41.95 $52.44 $62.93 220 $38.24 $47.80 $57.36 210 $36.27 $45.34 $54.41 200 $34.52 $43.15 $51.78 190 $31.25 $39.06 $46.87 180 $28.84 $36.05 $43.26 170 $26.39 $32.99 $39.59 160 $25.13 $31.41 $37.69 150 $23.16 $28.95 $34.74 140 $21.86 $27.32 $32.78 130 $20.32 $25.40 $30.48 120 $18.58 $23.22 $27.86 110 $16.17 $20.21 $24.25 PT Cust 100 $14.42 $18.02 $21.62 PT LI Q 95 $11.28 $14.10 $16.92 PT Co m p 90 $10.62 $13.27 $15.92 Adopted by the City Council this 2-7## day of 2019. (This replaces Resolution No. 1481014977) ATTEST: //s// //s// Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Compost Turner Acquisition - Consideration of Approval to Purchase Department: Compost LICENSE SECTION Meeting bate: 419/2019 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUNDIEXPLANATION OFAGENDA ITEM: The Compost Fund has budgeted to replace its 2004 SCAT 4832 compost turner that it employs. In January of this year, Council authorized staff to seek bids. Staff utilized the public bid process (Publication #B322) and received two eligible bids, and one ineligible, please see attached documents for all bids received. The two eligible bids received were both from Hennen Equipment Inc for a Komptech Topturn X55. One bid is for a new 2019 machine and the other for a 2017 demo machine with approx 95 hours on it. Both machines meet all specifications specified within the bid specs. The ineligible bid was received from RDO Equipment Company; the mariner in which their bid was submitted did not adhere to one of two acceptable methods of bid delivery defined in the bid specifications_ Furthermore, the machine RDO bid does not meet all required machine specifications. It is staffs recommendation to purchase the 2017 demo unit, reflecting a savings of $49,498 on the net purchase price versus the new 2019 unit. There are no major differences between the 2017 machine and the 2019 machine. Both machines are Final Tier IV compliant and are to the most recent EPA standards with regards to engine emissions. The machines bid are an entirely different concept operationally from that of the current machine. This is more so due to the current machine type (the SCAT machine) is no longer being manufactured. The new straddle type windrow turner will require a change in operations with regards to now having to construct actual windrows versus the current''cell" or "block" type of compost piles that are processed. This change will prove to be beneficial to processing for two main reasons: 1)The windrows will be of a triangular shape/formation that will shed rain water, allowing for excessive moisture to run off to sanitary sewer catch basins versus being trapped in the materials and 2) with more surface area to the materials due to the shape of the windrows, the natural air induction (chimney effect) to the composting materials will increase dramatically ultimately decreasing the amount of time needed for the materials to break down and become mature compost. Upon approval, staff intends to finance the purchase of the machine for 7 years with Commerce Bank at an interest rate of 2.99%. Pfease see the included Creeks ide-Compost Turner Financing worksheet for more information. BOARD ACTION REQUESTED: Consideration of approving the purchase of a 2017 Komptech Topturn X55 compost windrow turner, and trade-in of the SCAT 4832 Serial # 5KX423, from Hennen Equipment Inc. for the net amount of $473,775.00 Fiscal Impact: $ 473.775.00 Funding Source: Compost Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: S 0.00 Funding Source: Creekside Soils Compost Windrow Turner Bid Tabulation Publication # 8322 Bid Opening at 2:00pm, 3/13/19, City Council Chambers, Hutchinson City Center Dealer Make Model Model Year New or Demo Unit # of Hours on Machine at Delivery Hennen Equipment, lnc Hennen Equipment, Inc RDO Equipment Co. Komptech Komptech Vermeer Topturn X55 �2017 Demo Topturn X55 CT718 2019 2019 New New Approx 95 Unlisted Less than 15 All forms completed and submitted? YIN YES YES NO Does the machine proposed meet each spec? YESINO Weighf/Windrow Size Engine (HP) Engine Cooling Electrical System Wiring Fuel ranklDiesel Exhaust Fluid(DEF) Tank Hydraulic System RotorlDrum Operator Platform Cab Operating B Safety Features Undercarriage Spare Parts/Miscellaneous Maintenance Service Locations Manuals Training Manufacturers Equipment Warranty NO YES YES _ YES YES YES YES YES YES YES YES YES YES _ f YES YES YES YES NO YES YES YES YES YES NO YES YES YES YES YES NO _ YES YES _ YES YES YES NO YES YES YES YES YES YES YES YES YES YES YES YES_ _ YES YES 2YR/2,000HR YES YES YES 2YR12,000HR YES 2YRf2,000HR Purchase Price, Delivered Trade-in Value Ect_ Powertrain Warranty Price Maximum Total Cost Estimated Delivery Date (from time of order) $475,175.00 $1,400.00 TBD $473,775.00 45 Days $524,673.00 $1,400.00 TBD $523,273.00 90 days $598,429.64 $130,000,00 TBD $468,429.64 Minimum 90 Days Creekside - Compost Turner Financing Total Cost of Turner $475,175 Less: Trade-in value of current Turner (1,400) Net Cost to Finance $473,776 Financing Terms -- Seven (7) year debt, repaid by the Compost fund. - Principal payments made in advance - results in less interest paid through term. - Bank qualified, tax-exempt financing with a fixed interest rate for the entire term. - City takes ownership of the equipment upon the final payment. Loan Amortization Schedule Commerce Bank, Manhatten KS Beginning Year Balance Annual Payment 2.99% Interest Ending Principal Balance 2019 $473,775,00 $73,808.37 $0.00 $73,808.37 $399,966.63 2020 $399,966.63 $73,808,37 2021 $338,117.26 $73,808,37 2022 $274,418.60 $73,808.37 2023 $208,815.34 $73,808.37 2024 $141,250.55 $73,808,37 2024 $71,665.57 $73.808,37 $11,9%00 $61,849.37 $338,117.26 $10,109.71 $63,698.66 $274,418.60 $8,205.12 $65,603.25 $208,815.34 $6,243,58 $67,564.79 $141,250,55 $4,223,39 $69,584.98 $71,665,57 $2,142.80 $71,665.57 $0.00 TOTALS $516,668.60 $42,883.60 $473,775.O0 Note: 2019 Budget Assumptions: $450, 000 cast; 3.50% interest; 2019 debt service $71,106. Financing Quotes Solicited and Received Quote Quoted Annual P&l Bank 1 Institution Location Received APR% Payment Commerce Bank Manhatten, KS 03/29/2019 2.998% $73,808.37 Bremer Bank St. Paul, MN 03/29/2019 3.400% $74,656,08 Citizens Bank Hutchinson, MN 03/27/2019 3.460% $74,780.27 Wells Fargo Bank NA Hutchinson, MN 03/29/2019 3.880% $75,650.55 Northland Capital St Cloud, MN 03/18/2019 4.170% $76,252.38 Bell Bank Leasing Fargo, ND 03/29/2019 4.190% $76,293.91 First Minnesota Bank Hutchinson, MN - Declined to quote - Home State Bank Hutchinson, MN - Declined to quote - MidCountry Bank Hutchinson, MN - Declined to quote - Key Equipment Finance Shakopee, MN - Declined to quote - Kansas State Bank Manhatten, KS - Declined to quote - Kinetic Leasing Fargo, ND - Declined to quote - Security Bank Kansas City, KS - Declined to quote - UMS Bank Kansas City, MO - Declined to quote - D. DETAILED SPECIFICATIONS FOR TRACK DRIVEN COMPOST WINDROW TURNER Bidder shall complete every item in the specifications with a check mark to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may bid alternate specification items with an explanation. EQUIPMENT One new, or low hour demo unit in like new condition, fully assembled, self-contained, track driven., diesel powered, straddle type compost windrow turner with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in .— the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a track driven straddle type compost windrow turner that must be capable of rapidly and effectively processing yard waste, food waste, and source separated organic materials -- into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAR/MAKE/MODEL- of unit being bid: 2-on r 1 j2m p f cc h TO YEAR MODEL BEGAN PRODUCTION- of unit being bid: _ZO 15 TRADE—IN The following machine shall be traded in on the purchase of the new track driven straddle type compost windrow turner; trade in value shall be included on page 13: 2004 SCAT, Model 4832, S/N: 5KX423, approx. 5,200 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adarns St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from 8:00am-4:00pm. Page 6 of 13 WEIGHTIWINPRGW SIZE The compost turner, and all its components, shall have an operating weight of no more than 38,000 pounds. The compost turner must be able to turn a windrow with a minimurn width of 16 feet 5 inches and a minimum height of 7 feet. P9Bid per specifications or list of comparable specifications. ENGINE Diesel engine, C-9 Caterpillar turbocharged, ACERT or equivalent, with minimum of 330 horsepower @ 2100 RPM, minimum Tier 3 compliant. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper temperature and pressure thresholds. Including but not limited to automatic shutdown for: -Low engine oil pressure -Low engine coolant level -High engine coolant temperature -High hydraulic oil temperature Engine shall be equipped with a 120-volt block heater. QBid per specifications or list of comparable specifications. ENGINE COOLING The engine shall be liquid cooled and equipped with an engine fan that can reverse automatically as per programmed cycles in order to clean foreign material off the radiator screen; self-cleaning. - ® Bid per specification or list of comparable specifications. ELECTRICAL SYSTEM- ALTERNATOR AND BATTERIES It shall be a minimum of 95 amperes, 24-volt system and have remote ,dumper cable connections. All electrical circuits shall have circuit breaker/spade style fuse protection. The unit shall be equipped with two (2) batteries with a lockable battery ground disconnect switch. The battery box shall be easily accessible. Page 7 of 13 Bid per specification or list of comparable specifications. WIRING All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. -1Bid per specification or list of comparable specifications. — FUEL TANK/DIESEL EXHAUST FLUID DEF TANK Fuel and DEF tanks must have enough capacity for the machine to run for a minimum of 12 hours. Both tanks shall be equipped with a lockable fill cap. Tank level gauges shall be located on operator -• control panel within the cab. (DEF tanks may not be applicable on all machines) ElBid per specification or list of comparable specifications. HYDRAULIC SYSTEM The hydraulic oil tank capacity shall be 50-gallon minimum. The hydraulic cooling system shall be a completely separate compartment from that of the engine cooling system. The hydraulic oil cooling system shall be equipped with a cooling fan that can reverse automatically as per programmed cycles in order to clean foreign material of the oil cooler screen; self-cleaning. NBid per specification or list of comparable specifications. ROTOR/DRUM The compost turner shall be equipped with a fully hydraulically driven rotor. It must be able to start, stop and reverse direction at any time, including while under load. The rotor shall be designed for uniform and thorough composting of material using tool placement for maximum effect, effectively mixing, blending and turning the organic materials in windrows "inside out" during each pass. Rotor speed shall be infinitely adjustable from 0 —195 RPMS with a minimum diameter of 45". The Page 8 of 13 rotor shall be equipped with a minimum of 72 wear plates bolted (2 bolts minimum) to tool holders that are welded to the drum. The rotor height shall be hydraulically adjustable with the chassis from 0" —14" height. Bid per specification or list of comparable specifications. Lai OPERATOR PLATFORM The operator's platform shall provide safe and convenient access to the cab. Access to the operator's platform shall be by minimum of one ladder with grab rails. The platform deck shall be of non -slip steel mesh, or equivalent. The platform shall have a safety guardrail system. Bid per specification or list of comparable specifications. CAB The operator's cab shall be located on the front centerline of the machine. Operator must be able to enter the cab from ground level_ Cab must allow for 180' unobstructed panoramic view. Cab must be easily accessible with safety rails. Cab shall have the ability to be raised and lowered hydraulically to an approximate top of cab height of 10' so that it fits on a Lowboy trailer for ease of transport without special permits being necessary. Cab shall be pressurized, multi -stage air filtered, air conditioned and heated. The cab shall also be equipped with an adjustable operator's seat, joystick controls integrated into the armrests of the seat, tinted safety glass, keyed door lock, wipers and washers on front, side and rear glass windshields and rear view camera. ' ©Bid per specification or list of comparable specifications_ OPERATING & SAFETY FEATURES The compost turner shall be equipped with a minimum of four (4) work lights, two front/two rear, an amber rotating beacon, or equivalent warning lights), and a back-up alarm. The turner shall also be equipped with a rear deflectorlcurtain that is hydraulically controlled for raising and lowering by the operator from the cab. A 5 lb (minimum) fire extinguisher shall be fined in or in close proximity to the cab. Page 9 of 13 ©Bid per specification or list of comparable specifications. UNDERCARRIAGE The compost turner shall be track driven, capable of speeds of 0-2.5 MPH, equipped with a hydraulic parking brake and controlled via joystick by the operator in the cab. The undercarriage shall have automatic/central grease distribution to key lubrication points using a pressurized lubrication system. The turner shall be equipped with track clearers, or plows, to move materials from in front of the tracks into the path of the rotor_ The track clearers shall be independent of the turner with a "float feature" and are to be hydraulically controlled to swing in and out as required by the operator. 0Bid per specification or list of comparable specifications. SPARE PARTS/AUSCELLANEOUS �- A set of aluminum ramps (2 ramps) to be used for loading and off-loading the machine from a lowboy trailer shall be included in the bid price. Dimensions of the ramps shall be 8 feet long, 20 inches wide and 18 inches tall. The ramps shall be equipped with traction devices of substantial integrity that will not be damaged by repeated use. One full set of drum wear plates/flails and necessary hardware shall also be included in the bid price. 1ZBid per specification or list of comparable specifications_ w' MAINTENANCE The compost tumer shall be equipped with an automatic central lubrication system for all feasible key lubrication points on the machine. The machine shall have hydraulically controlled service platforms for servicing the engine and hydraulic systems on the machine. These platforms shall be operable without the engine running. The turner sha1I be equipped with a self -diagnostic package which is capable of displaying, on the Page 10 of 13 main display panel in simple English terms (not code numbers), any faults or maintenance required with the machine during operation. At a minimum, this shall include low engine oil pressure, low hydraulic oil level, high oil temperatures, loose electrical connection (or wire break identified by number), low diesel/DEF level, primary anchor secondary air fitter condition, diesel filter condition, etc. The turner shall also be equipped with a Global System for Mobile communications system (GSM) that allows a connection between the machine and the manufacturer to aid in any diagnosis of machine, engine maintenance or repair. This connection and monthly service shall be included in the bid price. �. ®( Bid per specification or list of comparable specifications. SERVICE LOCATIDN(S) Bidder shall have a service facility located within 75 miles of the CreekSide Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on -site, when necessary and applicable. © Bid per specification or list of comparable specifications. MANUALS One (1)-operating manual, one(1)-full parts manual, one(l)-full service/maintenance manual shall be provided at the time of delivery. 0 Bid per specification or list of comparable specifications. Page 11 of 13 TRAINING Successful bidder shall furnish a minimum of 8 hours of maintenance and operator training of the machine at the CreekSide Soils Compost Facility. _ Bid per specification or list of comparable specifications. MANUFACTURER'S EQUIPMENT WARRANTY -- Bidder shall furnish a manufacturer's warranty, a minimum of two (2) years/2,000 machine hours from date of delivery, whichever comes first, on all parts and labor to repair an inoperative machine. Warranty shalt exclude extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Warranty does not include costs of repair or replace parts normally consumed in day-to-day operations. (i.e. lubricating oils, filters, grease, fuel, antifreeze, batteries, lights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). RIM per specification or list of comparable specifications. BID TERMS AND CONDITIONS Bids shall be submitted on the forms provided, pages 5 thru 13. Please also include quotation with complete information and final prices on a dealer quotation form. All other items on the bid and warranty tabulation forms must be completed for the bid to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within ninety (90) days of bid closing date. CreekSide Soils shall be the sole judge in making such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 12 of 13 TRACK DRIVEN COMPOST WINROW TURNER BID TABULATION AND BID SUMMARY DOCUMENT MACHINE Make Q m ai c— . Model ."- Rh2 rn X55 Production Yeaz - --�-❑ i ,I New machine or Demo Unit? De M If Demo Unit, how many hours on the machine? A_C},rj GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. l year or 5 n a Hours (whichever comes first) % - - 3 I I , 2 years or-_ I,-p[)D Hours (whichever comes first) $ - 2,11. MiO:00 3 years or I i,1100 Hours (whichever comes first) $ 1 -r-i 5 } .) ig � DD - 4 years or 2, 000 Hours (whichever comes first) $ f 0 , OQ 5 years or 2, 6 On Hours (whichever comes first) T 17 to, L;n-00 The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. Machine will be in an operational status with all originally equipped options included for above figures to be applicable. �F aL4y-buck schedule is 5ubtz6t,+o ilenrhF uuipwflf proved t2g all rsecessar_y scrv►ce ar*d par Won e6uiprreAf- PURCHASE PRICE- DELIVERED Rl j 1 1 5. 0 D LESS: TRADE-IN OF USED EQUIPMENT: I 1 4 0L) , Do MAXIMUM TOTAL COST: q q3, 1 76. 00 DELIVERY TIME AFTER RECEIVING PO: q 5 0(0,YS BIDDER' S NAME (print):' BIDDER'S SIGNATURE: DATE: 3- I I -19 REPRESP 0 010 , CITY: 21as�a STATE: ZIP: �ic? � 10 TELEPHONE:.9 E 2 Lj 49 --)- 2. (o I FAX: _ tLA _ E-MAIL ADDRESS: K c 1 tk 0 fie-nnene$uIpmei -f. corn Page 13 of 13 LHENNEN oc. Quote Date Quote # 3/11/2019 15091705 PO Box 219 Ship To Shakopee, MN 55379 Creeksidc Soils 1500 Adarns St. SE Hutchinson, MN 55350 Custgrrler Cre"de Sails 1500 Adams Street SE Hutchinson, MN 55350 Machine! Slhi TBD Item Description Qty BQ Cost per item Total Equipment 2017 Toptun X55 ConVost Turner- Demo Unit 1 475,175.00 475,175.00 - CAT C-9 330 HP Tier 4 engine - Pressurized cabin - Hydraulic driven drum - Hydraulic raisellower function - Warranty- 2 year/ 2,000 hour (whichever comes first) - Transportation to customer location in Hutchinson, MN Equipment 2004 SCAT, ModeI4832, SIN: 5KX423, 1 -1,400.00 -1,400.00 approx. 3,200 hours - Trade- in We look forward to hearing from you_ Thank you. Total $473,775.00 Phone # E-mail 952-367-7037 michelle@hcmnenequipment.cam D. DETAILED SPECIFICATIONS FOR TRACK DRIVEN COMPOST WINDROW TURNER Bidder shall complete every item in the specifications with a check murk to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may bid alternate specification items with an explanation. EQUIPMENT One new, or low hour demo unit in like new condition, fully assembled, self-contained, track driven, diesel powered, straddle type compost windrow turner with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a track driven straddle type compost windrow turner that must be capable of rapidly and effectively processing yard waste, food waste, and source separated organic materials into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEARIMAKEIMQDEL- of unit being bid: _2019 6arnpfec6 Lopf Ir c Y,55 YEAR MODEL BEGAN PRODUCTION- of unit being bid: TRADE=IN The following machine shall be traded in on the purchase of the new track driven straddle type compost windrow turner; trade in value shall be included on page 13: 2004 SCAT, Model 4832, SIN: 5KX423, approx. 5,200 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from 8:00am-4:00pm. Page 6 of 13 WEIGHT/WINDRUWSIZE The compost turner, and all its components, shall have an operating weight of no more than 38,000 pounds. The compost turner must be able to turn a windrow with a minimum width of 15 feet 5 inches and a minimum height of 7 feet. 14 Bid per specifications or list of -comparable specifications. ENGINE Diesel engine, C-9 Caterpillar turbocharged, ACERT or equivalent, with minimum of 330 w horsepower @ 2100 RPM, minimum Tier 3 compliant. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper -- temperature and pressure thresholds. Including but not limited to automatic shutdown for: -Low engine oil pressure -Low engine coolant level -High engine coolant temperature -High hydraulic oil temperature Engine shall be equipped with a 120-volt block heater. ® Bid per specifications or list of comparable specifications. ENGINE COOLING The engine shall be liquid cooled and equipped with an engine fan that can reverse automatically ar, per programmed cycles in order to clean foreign material off the radiator screen; self-cleaning. ® Bid per specification or list of comparable specifications. ELECTRICAL SYSTEM- ALTERNATOR AND BATTERIES It shall be a minimum of 95 amperes, 24-volt system and have remote jumper cable connections. All electrical circuits shall have circuit breaker/spade style fuse protection. The unit shall be equipped with two (2) batteries with a lockable battery ground disconnect switch. The battery box shall be easily accessible. Page 7 of 13 [@Bid per specification or list of comparable specifications. WIRING All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. FVlBid per specification or list of comparable specifications. FUEL TANKIDIESEL E UST FLUID(DEF) TANK Fuel and DEF tanks must have enough capacity for the machine to run for a minimum of 12 hours. Both tanks shall be equipped with a lockable fill cap. Tanis level gauges shall be located on operator -� control panel within the cab. (DEF tanks may not be applicable on all machines) L4J Bid per specification or list of comparable specifications. HYDRAULIC SYSTEM The hydraulic oil tank capacity shall be 50-gallon minimum. The hydraulic cooling system shall be a completely separate compartment from that of the engine cooling system. The hydraulic oil cooling system shall be equipped with a cooling fan that can reverse automatically as per programmed cycles in order to clean foreign material off the oil cooler screen; self-cleaning. ®Bid per specification or list of comparable specifications. The compost turner shall be equipped with a fully hydraulically driven rotor. It must be able to start, stop and reverse direction at any time, including while under load. The rotor shall be designed for uniform and thorough composting of material using tool placement for maximum effect, effectively nixing, blending and turning the organic materials in windrows "inside out" during each pass. Rotor speed shall be infinitely adjustable from 0 --195 RPMS with a minimum diameter of 45". The Page 8 of 13 rotor shall be equipped with a minimum of 72 wear plates molted (2 bolts minimum.) to tool holders that are welded to the drum. The rotor height shall be hydraulically adjustable with the chassis from 0" — 14" height. ©Bid per specification or list of comparable specifications. OPERATOR PLATFORM -- The operator's platform shall provide safe and convenient access to the cab. Access to the operator's platform shall be by minimum of one ladder with grab rails. The platform deck shall be of non -slip steel mesh, or equivalent. The platform shall have a safety guardrail system. La Bid per specification or list of comparable specifications. CAB The operator's cab shall be located on the front centerline of the machine. Operator must be able to enter the cab from ground level. Cab must allow for 180' unobstructed panoramic view. Cab must be easily accessible with safety rails. Cab shall have the ability to be raised and lowered hydraulically to an approximate top of cab height of 14' so that it fits on a Lowboy trailer for ease of transport without special permits being necessary. Cab shall be pressurized, multi -stage air filtered, air conditioned and heated. The cab shall also be equipped with an adjustable operator's seat, joystick controls integrated into the armrests of the seat, tinted safety glass, keyed door lock, wipers and washers on front, side and rear glass windshields and rear view camera. 0Did per specification or list ofcompamble specifications. OPERATING & SAFETY FEATURES The compost turner shall be equipped with a minimum of four (4) work lights, two front/two rear, an amber rotating beacon, or equivalent warning light(s), and a back-up alarm. The turner shall also be equipped with a rear deflector/curtain that is hydraulically controlled for raising and lowering by the operator from the cab. A 5 lb (minimum) fire extinguisher shall be fixed in or in close proximity to the cab. Page 9 of 13 ®Bid per specification or list of comparable specifications. UNDERCARRIAGE The compost turner shall be track driven, capable of speeds of 0-2.5 MPH, equipped with a hydraulic parking brake and controlled via joystick by the operator in the cab. The undercarriage shall have automatic/central grease distribution to key lubrication points using a pressurized lubrication system. The turner shall be equipped with track clearers, or plows, to move materials from in front of the tracks into the path of the rotor. The track clearers shall be independent of the turner with a "float feature" and are to be hydraulically controlled to swing in and out as required by -- the operator. Bid per specification or list of comparable specifications. SPARE PARTS/NHSCELLANEOUS A set of aluminum ramps (2 ramps) to be used for loading and off-loading the machine from a lowboy trailer shall be included in the bid price. Dimensions of the ramps shall be 8 feet long, 20 inches wide and 18 inches tall. The ramps shall be equipped with traction devices of substantial integrity that will not be damaged by repeated use. One full set of drum wear plates/flails and necessary hardware shall al so be included in the bid price. ®Bid per specification or list of comparable specifications_ MAINTENANCE The compost turner shall be equipped with an automatic central lubrication system for all feasible key lubrication points on the machine. The machine shall have hydraulically controlled service platforms for servicing the engine and hydraulic systems on the machine. These platforms shall be operable without the engine running. The turner shall be equipped with a self -diagnostic package which is capable of displaying, on the Page 10 of 13 main display panel in simple English terms (not code numbers), any faults or maintenance required with the machine during operation. At a minimum, this shall include low engine oil pressure, low hydraulic oil level, high oil temperatures, loose electrical connection (or wire break identified by number), low diesel/DEF level, primary and/or secondary air filter condition, diesel filter condition, etc. The turner shall also be equipped with a Global System for Mobile communications system (GSM) that allows a connection between the machine and the manufacturer to aid in any diagnosis of machine, engine maintenance or repair. This connection and monthly service shall be included in the bid price. Bic} per specification or list of comparable specifications. SERVICE LOCATIONS) Bidder shall have a service facility located within 75 miles of the CreekSide Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on -site, when necessary and applicable. © Bid per specification or list of comparable specifications, MANUALS One (I) -operating manual, one(1)-full parts manual, one(l)-fiill service/maintenance manual shall be provided at the time of delivery. Bid per specification or list of comparable specifications. Page 11 of 13 TRAINING w Successful bidder shall furnish a minimum of 8 hours of maintenance and operator training of the machine at the CreekSide Soils Compost Facility. 14 Bid per specification or list of comparable specifications. MANUFAc-TURERIS E iUOMENT WARRANTY Bidder shall furnish a manufacturer's warranty, a minimum of two (2) yearsl2,000 machine hours from date of delivery, whichever comes first, on all parts and labor to repair an inoperative machine. Warranty shall exclude extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Warranty does not include costs of repair or replace parts normally consumed in day-to-day operations. (i.e. lubricating oils, filters, grease, fuel, antifreeze, batteries, lights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). IsBid per specification or list of comparable specifications. BID TERMS AND CONDITIONS Bids shall be submitted on the forms provided, pages 6 thru 13. Please also include quotation with complete infonnation and final prices on a dealer quotation form. All other items on the bid and warranty tabulation forms must be completed for the bid to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within ninety (90) days of bid closing date. CreekSide Soils shall be the sole judge in nuking such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 12 of 13 TRACK DRIVEN COMPOST WINROW TURNER BID TABULATION AND BID SUMMARY DOCUMENT MACHINE Make ED In PLY L Model TT� [-� . JS Production Year 0 New machine or Demo Unit? rye hl If Demo Unit, how many hours on the machine? NIA GUARANTEED BUY-BACK SHEDULE X- The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. 1 year or Q Hours (whichever comes first) $_ jq . 30D •C)o 2 years or I i r,00 Hours (whichever comes first) $ .Qij 3 years or Hours (whichever comes first) 4 years or Hours (whichever comes first) 9 �. 0o 5 years or Hours (whichever comes first) • 00 The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. Machine will be in an operational status with all originally equipped options included for above figures to be applicable. Buy-%tk schedule is s" & tr, Renner+r 1," 'nwf nv,djhj all nezessary service an,4 parM on a wPmenf. PURCHASE PRICE- DELIVERED -1 , 03, 00 LESS: TRADE-IN OF USED EQUIPMENT: I I q O MAXIMUM TOTAL COST: DELIVERY TIME AFTER RECEIVING PO: q L-) Days BIDDER'S NAME (print): BIDDER'S SIGNATURE: REPRESENTING: H en n �e_ Y) E DATE: 3 ~ 1 1 - 19 IL ADDREss: 7 . Nb r fh ��a n 1 CITY _L G ....,., .,..,...,_ STATE: M N ZIP: 65310.. TELEPHONE: - 24 - 2.2.E FAX: N/A E-MAIL ADDRESS: e -t he n n e hveqo u 1 p roeh+ a rr7 Page 13 of 13 .,_,,HENNEN EQUIPMENT,iNc. PO Box 219 Shakopee, MN 55379 —, Custo ner Creekside Soils 1500 Adams Street SE Hutchinson, MN 55350 Item Description Equupment 2019 Tophm X55 Compost Turner - CAT C-9 330 HP Tier 4 engine - Pressurized cabin - Hydmulic driven drum - Hydraulic raisellower function - Warranty- 2 year12,000 hour (whichever comes first) - Transportation to customer location in --- Hutchinson, MN Equipment 2004 SCAT, Model 4932, SIN: 5KX423, approx. 3,200 hours - Trstle-1n We look forward to hearing from you. Thank you. Plane At 952-367-7037 michelle@he=en"WipnwnLcum Quote Date LQuOte # 3/11/2019 15091706 Ship To Creekside Soils 1500 Adams St. SE Hutchinson, MN 55350 Machine! S/N TSD Qty BO Cost per item Total 1 524,673-001 524,673.00 t 1 j-1,400.00 (-1,400.00 Total $523,273.00 D. DETAILED SPECIFICATIONS FOR TRACK DRIVEN COMPOST WINDROW TURNER Bidder shall complete every item in the specifications with a check mark to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may bid alternate specification items with an explanation. EQUIPMENT One new, or low hour demo unit in like new condition, fully assembled, self-contained, track driven, diesel powered, straddle type compost windrow turner with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a track driven straddle type compost windrow turner that must be capable of rapidly and effectively processing yard waste, food waste, and source separated organic materials into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAR/MAKE/MODEL- of unit being bid: 2019Nermeer/CT71 YEAR MODEL BEGAN PRODUCTION- of unit being bid: 2010 TRADE-IN The following machine shall be traded in on the purchase of the new track driven straddle type compost windrow turner; trade in value shall be included on page 13: 2404 SCAT, Model 4832, SIN: 5KX423, approx. 5,200 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from &00am-4.00prn. Page 6 of 13 WEIGHTMNDROW SIZE The compost turner, and all its components, shall have an operating weight of no more than 38,000 pounds. The compost turner must be able to turn a windrow with a minimum width of 16 feet 5 inches and a minimum height of 7 feet. []Bid per specifications or list of comparable specifications. Exceeds: Machine weight of 57000 Ibs, TX 18' WINDROW CAPACITY ENGINE Diesel engine, C-9 Caterpillar turbocharged, ACERT or equivalent, with minimum of 330 horsepower @ 2100 RPM, minimum Tier 3 compliant. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper temperature and pressure thresholds. Including but not limited to automatic shutdown for: -Low engine oil pressure -Low engine coolant level -High engine coolant temperature -High hydraulic oil temperature Engine shall be equipped with a 120-volt block heater. VBid per specifications or list of comparable specifications. Exceeds: 540 HP CAT C15 TIER 4 FINAL ENGINE PACKAGE includes exhaust after treatment, 34A L (9 gallon) DEF tank, reversing fan, ether start assist, and block heater. Air cleaner is dry -type, dual element with service indicator ENGINE COOLING The engine shall be liquid cooled and equipped with an engine fan that can reverse autornatically as per programmed cycles in order to clean Toreign material off the radiator screen; self-cleaning. Bid per specification or list of comparable specifications. Flexxaire 40" (101.6 cm) diameter, auto reversing, variable pitch Flexxaire fan pitch is vardably adjustable, automatically reading the engine temperature and adjusting itself as needed, reducing horsepower consumption. Reversible to blow debris off screen. ELECTRICAL SYSTEM- ALTERNATOR AND BATTERIES It shall be a inininulm of 95 amperes, 24-volt system and have remote jumper cable connections. All electrical circuits shall have circuit breaker/spade style fuse protection. The unit shall be equipped with two (2) batteries with a lockable battery ground disconnect switch. The battery box shall be easily accessible. Page 7 of 13 W]Bid per specification or list of comparable specifications. 24V, with two heavy duty batteries that have a total of 2800 CCA, Primary disconnect and fusible links. The battery box and primary disconnect are easily accessible. WICRMG All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. IzSid per specification or list of comparable specifications. The majority of the wiring connections are Duetsch connectors, and all ham ess are braided with a heat resistant braiding, as well as using either bulkhead connections, or using grommets for hamess protection. FUEL TANK/DIESEL EXHAUST FLUID DEF TANK Fuel and DEF tanks must have enough capacity for the machine to run for a minimum of 12 hours. Both tanks shall be equipped with a lockable fill cap. Tank level gauges shall be located on operator control panel within the cab. (DEF tanks may not be applicable on all machines) L l Bid per specification or list of comparable specifications. Cat specs say we can use 28.9 gallons per hour at maximum power. Field test shows we use between 17-20 gph. This is from a custonw who kvaed fuel consumption over a long lime Wod. Recently did a demo in vary heavy MaWal whlch also remAad in 20 gph. Fuel tank capacity is 200 gallons. DEF tank holds 9 ga$bns with an estimate 2-3% of fuel burn used, giving you 22hrs of run time assuming 20 gph fuel bum. HYDRAULIC SYSTEM The hydraulic oil tank capacity shall be 50-galoon minimum. The hydraulic cooling system shall be a completely separate compartment from that of the engine cooling system. The hydraulic oil cooling system shall be equipped with a cooling fan that can reverse automatically as per programmed cycles in order to clean foreign material off the oil cooler screen; self-cleaning. E]Bid per specification or list of comparable specifications. The main hydraulic tank is 40 gallon, and the hydraulic clutch tank is 15 gallon for a combined capacity of 55-gallons. Our oil cooler is completely separate from the radiator. Our oil cooler fans can reverse per programmed cycles__ ROTOR/DRUM The compost turner shall be equipped with a fully hydraulically driven rotor. It must be able to start, stop and reverse direction at any time, including while under load. The rotor shall be designed for uniform and thorough composting of material using tool placement for maximum effect, effectively mixing, blending and turning the organic materials in windrows "inside out" during each pass. Rotor speed shall be infinitely adjustable from 0 — 195 RPMS with a minimum diameter of 45"_ The Page 8 of 13 rotor shall be equipped with a minimum of 72 wear plates bolted (2 bolts minimum) to tool holders that are welded to the drum. The rotor height shall be hydraulically adjustable with the chassis from 0" — 14" height, ❑ Bid per specification or list of comparable specifications. Hydraulic Clutch and belt drive. The CT718 drum does not reverse, and our drum speed is 420 or 470 at 2100 engine RPM. Two Molls hold the flail in the holders and two more bolts that hold the holders to the drum. They are identical dolts for all four. The drum is made of a 16" OD pipe. Flails stick out 14,10 inches from each side, for a total of 44.2 inches. OPERATOR PLATFORM The operator's platform shall provide safe and convenient access to the cab. Access to the operator's platform shall be by minimum of one ladder with grab rails. The platform deck shall be of non -slip steel mesh, or equivalent. The platform shall have a safety guardrail system. Bid per specification or list of comparable specifications. We have one rear ladder with grab rails. Grip tape is used to provide traction to the: operator, and we have a full guardrail around the upper platform. CAB The operator's cab shall be located on the front centerline of the machine. Operator must be able to enter the cab from ground level. Cab must allow for 180' unobstructed panoramic view. Cab must be easily accessible with safety rails. Cab shall have the ability to be raised and lowered hydraulically to an approximate top of cab height of 10' so that it fits on a Lowboy trailer for ease of transport without special permits being necessary. Cab shall be pressurized, multi -stage air filtered, air conditioned and heated. The cab shall also be equipped with an adjustable operator's seat, joystick controls integrated into the armrests of the seat, tinted safety glass, keyed door lock, wipers and washers on front, side and rear glass windshields and rear view camera. Bid per specification or list of comparable specifications. 7' Cder Oiepeg anwu�g engne anGmwam IMamat.nn rew,*m taus aim dagneyEc canes Wryaenavawn. ura�ee wlmoi, aum enpapera�tt .w gadmm �oea, an�rr uu. wta madrne naprti rnaer an�d.e+iv mrur,a nryK +m rcrxe, frame height adjustment, work lights, drum speed, eperates presence seal switch, 12-voh accessory oullat, auto ground speed oontrol, dome light, signal ham, cab slide, AWFMA UB113iuetooth radio, Climate Control, High Back Seat, Cushion Trainer Seat USB pon, color backup camera system With 3 cameras (LH,RH,and Rear), HVAC. OPERATING & SAFETY FEATURES The compost turner shall be equipped with a minimum of four (4) work lights, two front/two rear, an amber rotating beacon. or equivalent warning light(s), and a back-up alarm. The turner shall also be equipped with a rear deflector/curtain that is hydraulically controlled for raising and lowering by the operator from the cab. A S lb (minimum) fire extinguisher shall be fixed in or in close proximity to the cab. Page 9 of 13 ZBid per specification or list of comparable specifications. For work lights there are two on the cab and two facing rearward on the back of the engine compartment. The machine is also equipped with a back up alarm, amber strobe light and fire extinguisher. Rear curtain is hydraulically controlled from the cab and can be lowered down so control windrow material defleaWn when entering a windrow. Can be strapped down for easler transport. UNDERCARRIAGE The compost turner shall be track driven, capable of speeds of 0-2.5 MPH, equipped with a hydraulic parking brake and controlled via joystick by the operator in the cab. The undercarriage shall have automatic/central grease distribution to key lubrication points using a pressurized lubrication system. The turner shall be equipped with track clearers, or plows, to move materials from in front of the tracks into the path of the rotor. The track clearers shall be independent of the turner with a "float feature" and are to be hydraulically controlled to swing in and out as required by the operator. 11 Bid per specification or list of comparable specifications. Full track, 0-3.4 mph, hydraulic park break, joystick controlled, track clearers manually fold out to move material into tunnel. Tracks are grease tensioned, the pivoting on them is oil impregnated bushings and the rollers for the track chain are sealed headings. SPARE PARTS/AUSCELLANEOUS A set of aluminum ramps (2 ramps) to be used for loading and off-loading the machine from a lowboy trailer shall be included in the bid price. Dimensions of the ramps shall be 8 feet long, 20 inches wide and 18 inches tall. The ramps shall be equipped with traction devices of substantial integrity that will not be damaged by repeated use. One full set of drum wear plates/flails and necessary hardware shall also be included in the bid price. ❑Z Bid per specification or list of comparable specifications. Will provide set of ramps to the requested spec. MAINTENANCE The compost turner shall be equipped with an automatic central lubrication system for all feasible key lubrication points on the machine. The machine shall have hydraulically controlled service platforms for servicing the engine and hydraulic systems on the machine. These platforms shall be operable without the engine running. The turner shall be equipped with a self -diagnostic package which is capable of displaying, on the Page 10 of 13 main display panel in simple English terms (not code numbers), any faults or maintenance required with the machine during operation. At a minimum, this shall include low engine oil pressure, low hydraulic oil level, high oil temperatures, loose electrical connection (or wire break identified by number), low diesel/DEF level, primary and/or secondary air filter condition, diesel filter condition, etc. The turner shall also be equipped with a Global System for Mobile communications system (GSM) that allows a connection between the machine and the manufacturer to aid in any diagnosis of machine, engine maintenance or repair. This connection and monthly service shall be included in the bid price. Bid per specification or list of comparable specifications. We do not provide a hydraulically operated platform for engine maintenance, but we do have easy access engine doors. Fault codes are displayed in simple English terms. Machine will he equipped with a Lincoln auto grease system that is programmed to grease all lubrication points to manufacturer specs. SERVICE LOCATION(S) Bidder shall have a service facility located within 75 miles of the CreekSide Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on -site, when necessary and applicable. 7 Bid per specification or list of comparable specifications. RDD has two locations(Bumsville, Sauk Rapids) within 75 miles of Creekside Soils Composting Facility. Both dealerships can provide support to all aspects of potential issues as well as field service or mobile service capable of servicing and diagnosing the machine on site when applicable MANUALS One (1)-operating manual, one(l)-full parts manual, one(1)-full service/maintenance manual shall be provided at the time of delivery. WIBid per specification or list of comparable specifications. The machine will be delivered with requested manuals. Digital version is available as well upon request. Page 11 of 13 TRAINING Successful bidder shall furnish a minimum of 8 hours of maintenance and operator training of the machine at the CreekSide Soils Compost Facility. ZBid per specification or 1 ist of comparable specifications. RDO specialist will be on site for machine startup and any subsequent operator training required, until operator feels competent operating the machine _ RDO provides training for the fife of the machine, i.e. new operator starts five years after delivery, RDD will send out a specialist upon request free of charge to train in new operator on machine. MANUFACTURER'S EOMPMENT WARRANTY Bidder shall furnish a manufacturer's warranty, a minimum of two (2) years/2,000 machine hours from date of delivery, whichever comes first, on all parts and labor to repair an inoperative machine. Warranty shall exclude extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Warranty does not include costs of repair or replace parts normally consumed in day-to-day operations. (i.e. lubricating oils, filters, grease, fuel, antifreeze, batteries, lights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). RIB id per specification or list of comparable specifications. Vermeer will provide two year/2000 machine hour parts and labor manufacturer's warranty from date of delivery. BID TERMS AND CONDITIONS Bids shall be submitted on the forms provided, pages 6 thru 13. Please also include quotation with complete information and final prices on a dealer quotation form. All other items on the bid and warranty tabulation forms must be completed for the bid to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within ninety (90) days of bid closing date, CreekSide Soils shall be the sole judge in making such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 12 of 13 MACHINE Make Vermeer TRACK DRIVEN COMPOST WINROW TURNER BID TABULATION AND BID SUMMARY DOCUMENT Model G1718 Production Year 2019 New machine or Demo Unit? NEW If Demo Unit, how many hours on the machine? less than 15hrs GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. I year or Hours (whichever comes first) $ 2 years or Hours (whichever comes first) $ 3 years or Hours (whichever comes first) 4 years or Hours (whichever comes first) $ 5 years or Hours (whichever comes first) $ The alcove option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. Machine will be in an operational status with all originally equipped options included for alcove figures to be applicable. PURCHASE PRICE- DELIVERED $597,429.64 LESS: TRADE-IN OF USED EQUIPMENT: $130.000-00 MAXIMUM TOTAL COST: $467,429.64 DELIVERY TIME AFTER RECEIVING PO: Minimum 90 days from receipt of order BIDDER'S NAME (print): Richard U11a BIDDER'S SIGNATURE: vl o �m +saw 36�roa DATE: 3/13119 REPRESENTING: RDO Equipment ADDRESS: 1675126th St CITY: aurnsviiie STATE: MTV ZIP: 55337 TELEPHONE: (612) 240-1706 FAX: (952) 882-2980 E-MAIL ADDRESS: Rliila@rdoequipment.com Page 13 of 13 00 To: CITY OF HUTCHINSON 111 HASSAN ST SE HUTCHINSON. MN, 55350 MCLEOD 0 (320) 587-5151 Ship To: CITY OF HUTCHINSON 111 HASSAN ST SE HUTCHINSON, MN, $5350 (320)587-5151 Equipment Inkxmaborl Retail Purchase Order RDO Equipment Go. 1675 12$th Street West Burnsville (VM) MIN, 55337 Phone: (952) 890-6144 - Fax: (952) 882-2980 Pumhase Order Dais: Pumhase Order III: Puctlaaer Acoourd M Cultuner pudra" Order customer Bales Tax Eloenpty Cuallorner Purctlaear Type: Gusion>er Market tlee: Lvodw of Find VY d6V Use: DIdarA4vourd Numbw.. Acowrit MarwW. Phone: Fa1c Emalt 311312019 1070553 5151008 Andy Exempt Govemmental - CityliownlVillage ❑flier - Recycfing HUTCHINSON, MN, 55350 178711 Richard Lila (952) 890-6144 (952) 882-2980 R Lilla@rdoequipment.com Lmnw Serial Number Haul Statue 1 Year 1 Make / Model Ceah Price Stack Number (approx.) Additional Items 1 TBD 0 New 2018 VERMEER CT718 $598,429.64 TBD CT718002 CT718 SELF-PROPELLED DRUM STYLE COMPOST TURNER OT718010 540 HP CAT C15 TIER 4 FINAL ENGINE PACKAGE CT718072 420 RPM DRUM SPEED CT718085 TWISTED FLAIL HELICAL DRUM CT718108 FLAIL-20 DEG HARD SURFACED CT718190 CT718 FULL TRACK CT718193 TRACK CHAIN W120' TRIPLE GROUSER Other Set of Flails and Hardware Other Conf plus 2yr12000hr parts and labor Other machine monitoring 2840 Other Aluminum Ramps Other Lincoln Auto grease system EquOnerit SLbbWr $5WAW.84 Trade Irdvrmat m Serial Numbor Year) Make 1 Mlfodal IN Irmatim Trade in Flout Traps In Value 5KS423 2004 MISCELLANEOUS SCAT 4832 $0.00 5199 Total Trade In Value: Trade 13alanoe Owed: WOO Net Dill<arenoe: Purchase Order Totals f $468,429Z4 Taos Rate 3: 0%) $0.00 $ales Tax Total: $0.00 Sod Total: $468,429.64 Cash WM Order. Balance Ore: $465,429.84 D1070553 Page 1 of 2 0 ]:A I I I k5i 0 *,Vkf MOTPVX; i r� Large -dimensioned turning drum for high throughput and complete mixing » Wheel drive or Track drive Comfortable cabin with more space and new intuitive controls » Easy maintenance access with ladders and platforms integrated in the body » Wide application area: Composting of MSW, green waste, biowaste, sewage sludge, treatment of contaminated soils, mixing of ores i TOPTURN X55/63 IN OPERATION The Topturn is one of the most widely used compost turners in the world. With the new X55 and X63 we are further extending our position" Inspired by our customers, this third generation of the Topturn offers top performance with complete comfort and convenience. An even sturdier telescopic frame, high performance hydraulics and generously dimensioned turning drum mean high throughput in all working scenarios. The engine meets the latest emissions standards, and the new cooling system keeps everything cool even under heavy loads and high outside temperatures. Further plus points are the larger, comfortable cabin and new automatic drive for relaxed working, and the hydraulically extendible maintenance platforms for fast, easy maintenance. E Wheel or track The wheeled chassis has impressive benefits on asphalt and concrete. Power is delivered to all wheels, providing high traction and quick maneuverability. Combined with the comfortable ride provided by tires, these are persuasive arguments. The tracked chassis is the Ideal option for unpaved ground. Engine power is converted effectively into forward movement and the open track design enables simple cleaning. On top of the situation Work made easier - the new cabin is a comfortable workspace, with more room, powerful air conditioner and air -cushioned seat. The new information system can be intuitively operated using a large colour display, so the machine can be adapted to any working conditions. Maintenance made easy A press of a button turns the left and right body panels into roomy maintenance platforms with convenient access steps so the operator can reach all maintenance points safely and easily. The drum blades have a very long service life, after which they are easy and Inexpensive to change. T-ngr for iri a nqu I ar wind rows f03 f Topturn X55 Track transport dimensions Working position Wheel transport dimensions TOPTURN x55 TOPTURN X63 Drive Diesel engine: CAT ® C9-3 CAT ® C13 Tier 4 Final/Stage IV or Tier 3/Stage IIIA Tier 4 Final/Stage IV or Tier 3/Stage IIIA Power (kW 1 HP): 242 / 330 287 / 390 Turning device Drum diameter (mm): 1200 1400 Drum rpm. 0-195 0-195 Windrow dimensions Windrow width (mm): 5000 5700 Max. windrow height (mm): 2200 2600 Windrow cross-section at 45' repose angle &2 8.1 iml: Travelling speeds (I standard. II option a1j Wheel (km/h): 1: 0-411:0-6 I: 0.4 II: ❑-6 Track (km/h): 1:0-4 I:0-4 Dimensions L x W x H Transport d{mensrons Wheel (mm): 5457 x 2996 x 3284 6155 x 2996 x 3635 Transport dimensions Track (mm}: 5457 x2548 x 3253 6155 x 2548 x 3607 Working dimensions Wheel (mm): 3973 x 5391 x4409 4303 x 6091 x.4815 Working dimensions Track (mm): 3973 x 5303 x 4380 3973 x 6003 x 4780 Weight Wheel (t): - 16.0 - 18.0 Track (t): - 16.5 - 18.7 Throughput (dependent on mate ria1) Throughput performance (rn3/h): up to 4000 up to 4500 Options Mixing drum (X55), two speed levels, lateral displacement device, central lubrication, scrapes, protective ventilation, watering etc. TECHHOL06T FOR A BETTER ERVIRORMEHT Komptech GmbH Kuhau 37, 8130 Frohnleiten, Austria [t] +43 3126 505 - 0 [fJ +43 3126 505 - 505 [e] infoOkomptech.com www.komptech.com We reserve the right to make technical changes in the course of ongoing development. E2016 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Hangar Rental Agreement Department: PW/Airport LICENSE SECTION Meeting Date: 4/9/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In preparation for there being some moving around of airport tenants following completion of the airport hangar, expected in June 2019, the Airport Commission has reviewed and updated policy/agreement language. Attached are proposed language changes identified for the hangar rental agreement. These changes come by recommendation of the Airport Commission. BOARD ACTION REQUESTED: Approve Rental Agreement for Hangars at Hutchinson Municipal Airport. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HANGAR RENTAL AGREEMENT Clean Copy In consideration of the provisions of this agreement, the City grants to the Occupant, and the Occupant accepts and takes the right to occupy and use a hangar space located at Hutchinson Municipal Airport (Butler Field) for aircraft storage on a month by month basis. The right to occupy and use hangar space is subject to the terms and conditions of the provisions contained in this agreement. This hangar rental agreement is made this date by and between the City of Hutchinson, a municipal corporation ("City") and the Occupant; SECTION 1 — OCCUPANT & AIRCRAFT 1.1) Occupant Name: Occupant Address: Occupant Telephone: Occupant Email: Referred to as the "Occupant" in this document. 1.2) Registered F If owned by ( Owner Nam( Owner Addr( Owner Telep Owner Emai Aircraft desc Aircraft year: Aircraft mak( Aircraft mod( Aircraft N nu Aircraft color The Occupant must maintain interest in the aforementioned aircraft. The Occupant must provide the City with a copy of a current aircraft registration and/or aircraft lease or insurance documents indicating the Occupant's interest in the aircraft. These documents must be on file with the City prior to occupying a hangar. Not maintaining interest in this aircraft may result in termination of this agreement. 1.3) The Occupant must inform the City of any changes in their status regarding their interest in this aircraft. Upon request, Occupants shall provide the City with documentation indicating interest in the aircraft. Acceptable documentation includes current aircraft registration and/or lease or insurance documents indicating interest in the aircraft. 1.4) Grace Period for Providing Registration/Lease Documentation. Occupants must be able to provide documentation of interest in this aircraft in order to maintain occupation of the hangar. When there is a change in aircraft, Occupants shall have sixty (60) days to provide the City with documentation indicating interest in the aircraft and shall provide the information required herein. At it sole option, the City may grant an additional sixty-day period to an existing Occupant, if the existing Occupant makes a written request and the City approves the request. The Occupant shall surrender the hangar if documentation of interest in the aircraft is not provided within the period approved by the City. SECTION 2 — HANGAR 2.1) Hangar. This agreement is for Hangar # as identified on the map maintained by the City of Hutchinson Public Works Department. (Hangars #44 and #4-8 are designated accessible hangars. Occupants needing an accessible hangar shall be assigned first priority for one of these hangars. Existing Occupants of Hangars #44 and #4-8 without need of an accessible hangar may be assigned another hangar, based upon their priority date). 2.2) Use of Hangar. The Occupant has the right and privilege to use the hangar to store aircraft during the term of this agreement. The Occupant's rights and privileges to use the hangar only pertain to aircraft, aircraft parts and related ground handling equipment and to no other purpose, except Occupants, at their own risk, may store no more than three non -aircraft items, including but not limited to, motorized vehicles, non -aircraft parts or supplies. Storage of items other than aircraft, aircraft parts and related ground handing equipment is at the Occupant's own risk. Stored motorized vehicles must have the batteries disconnected. Non -aircraft items will not be covered by the City's insurance policy. Aircraft owner/operator may perform minor maintenance allowed by the Federal Aviation Regulations (FARs) on the premises. Other uses and prohibitions are identified in Appendices A and B attached hereto and made a part hereof. 2.3) Hangar Doors to be Closed. The Occupant is responsible for ensuring that hangar doors remain closed, except when entering or exiting the hangar. The Occupant is responsible for safe operation of the hangar doors. The Occupant is responsible for, and holds the City harmless from, any damage or destruction to doors or to the hangar attributable to or caused wholly or partly by the Occupant's actions. 2.4) Condition of the Hangar. The Occupant accepts the hangar in the condition existing on the date of this agreement. The City has no obligation to make any alteration, addition or improvement to the hangar. 2.5) Maintenance of the Hangar. The Occupant must maintain the hangar in a safe, non- hazardous, clean, and sanitary condition. Occupants, at their own cost and expense, shall take good care of the hangar. Occupants shall not permit any waste or nuisance on the property nor permit anything to interfere with the rights of other Occupants or users of the airport. In the event the hangar is not adequately maintained, the City may, after notifying the Occupant, cause the property to be maintained. The costs of maintenance will be billed to the Occupant and become their responsibility. Failure to pay associated billings in a timely manner shall be grounds for terminating this agreement. The cost for customary maintenance routinely performed by the City is included in rental rates paid by the Occupant. Included are building, grounds and door maintenance, snow removal and maintenance of apron areas. Maintenance is generally performed by City employees on a priority basis. The City of Hutchinson reserves the right to perform maintenance functions in whatever manner it deems necessary. Snow removal in front of buildings is the Occupant's responsibility; however, the City may perform snow removal adjacent to buildings to expedite other maintenance operations. Snow removed from in front of hangar doors shall be disposed of and may not be left on areas that may interfere with operation of vehicles or aircraft. Mowing and weed control, if necessary, are the Occupant's responsibility, however, the City may mow or perform weed control on or adjacent to properties to expedite other maintenance operations. Maintenance will be done upon request, at a time deemed reasonable to the City. The Occupant is to report any maintenance problems to: Public Works Department, City of Hutchinson, 1400 Adams St SE, Hutchinson, MN 55350; (320) 234-4219 or to another address or telephone number as may be assigned to the responsible department of the City. 2.6) Fixtures; Improvements. The Occupant cannot attach or install any hoists, winches, holding mechanisms, or other fixtures in the hangar, nor can the Occupant reconstruct, enlarge, add to or alter the hangar or any part of the hangar, without prior written consent of the City. Any fixtures or improvements approved by the City shall be at the Occupant's sole expense. 2.7) Removal of Items. The Occupant cannot under any circumstances remove any property from the hangar belonging to the City, including fixtures attached to and made part of the hangar. 2.8) Ownership. The hangar, and all improvements, alterations, or additions made thereto, and any permanent fixtures attached to the hangar during the term of this agreement, become and remain the property of the City. 2.9) Access to Hangar. The hangar must be accessible by the City at all reasonable times for purposes of maintenance and inspection. Occupants must provide the City with keys, combinations, or other means of opening any private locks. The City retains the right to remove all private locks and to assign publicly owned locks to hangar tenants. The City may deny access to the hangar until any rents past due are paid or other documentation required by this agreement is supplied to the City's satisfaction. SECTION 3 — PAYMENTS, OTHER OCCUPANT RESPOSIBILITIES 3.1) Term. The term of this agreement is month by month, beginning on the date this agreement is executed, or on other date as described in a separate agreement. This agreement automatically renews for an unlimited number of one -month terms until the agreement is terminated for any of the reasons described in the termination section of this agreement. This agreement is automatically extended and updated, in accordance with provisions added or amended from time to time, as described in the City's most recently adopted hangar rental agreement. The most current hangar rental agreement is available from and posted by the City in the airport terminal and on the City's website. 3.2) Payments. The Occupant must pay the amount identified in the City's fee schedule to the City on or before the first day of each month. The Occupant may make payments for future rents, provided at least monthly payments are made at the time and place indicated on billings received from the City. As a condition of remaining a tenant, if payments are not kept current, the Occupant may be required by the City to establish automatic payments or other transfers for payment of rent in a timely manner, satisfactory to the City. Payments shall be sent to: Hutchinson Municipal Airport City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350. Occupants are responsible for informing the City of any changes in their billing address. 3.3) Utilities. No utilities may be connected to a hangar, other than those provided by the City, unless prior written consent is received from the City. In the case of additional permitted utilities, the Occupant is responsible for promptly paying all charges for installing and using utilities, including any surcharges identified by the City for additional use. Appliances must be directly connected to appropriate utilities. No appliance shall use extension cords or temporary connections. Occupant shall receive written permission from the City of and shall bear the sole cost of installing permanent utility connections not already in the hangar. 3.4) Taxes and Fees. Should a determination be made that the interest of the Occupant in this agreement is taxable or requires fees in any way, and should any tax or fee be levied, the Occupant is responsible for promptly paying the tax or fee when due. The Occupant must provide to the City proof of such payments being made, within a reasonable time after a request by the City. 3.5) Mortgages; Assignment. The Occupant cannot mortgage, encumber, assign as security, transfer, assign, or sublet their interest in this agreement, in whole or in part, without receiving prior written consent from the City. Violations of this provision will terminate this agreement. 3.6) Insurance Coverage. Occupants are required to maintain insurance coverage required by MN Statutes 360.59 Subd 10, as it may be amended from time to time. In addition, Occupants shall maintain insurance covering liability, bodily injury and property damages arising out of the use of the premises where the aircraft is stored in the amount of $1 million. Occupants waive subrogation rights against the City, except with regard to the City's gross negligence Occupants must ensure the City is provided notice of current certificates of insurance, policy cancellations or renewals, changes in coverage, or other actions related to insurance coverage. Occupants agree to provide the City proof, upon request, that ade uate coverage is in force. SECTION 4 — CITY OF HUTCHINSON RIGHTS, RESPOSIBILITIES 4.1) Inspection. The Occupant must allow the City access to the hangar for the purpose of conducting compliance inspections of the hangar to determine whether the Occupant is complying with the provisions of this agreement. The Occupant may be a party to the compliance inspection; however, the City is not required to notify the Occupant nor make any accommodation to the Occupant before conducting compliance inspections. 4.2) Maintenance. The Occupant must allow the City access to the hangar, for the purpose of conducting maintenance on the hangar. The Occupant may be a party to access for maintenance purposes; however, the City is not required to notify the Occupant of its intent to conduct maintenance. 4.3) Access to Aircraft. The City of Hutchinson will not operate, move, or otherwise change the position of any aircraft, except in emergencies. The Occupant or Fixed Base Operator will be contacted to operate, move, or otherwise change the position of any aircraft, if such action is necessary for inspection or maintenance in a hangar. Any related fees shall be the responsibility of the Occupant. SECTION 5 — TERMINATION PROVISIONS 5.1) Termination. Either party to this agreement may, at any time and for any reason, terminate this agreement upon thirty (30) days advance written notice to the other party. 5.2) Default. In the event the Occupant defaults in the performance of any provisions of this agreement and the default continues for a period of twenty days after service of written notice of the default by the City on the Occupant, the City may repossess the hangar or any portion of it with or without terminating this agreement. Any such action by the City is done without prejudice to any other remedy for any payments due the City or other breach of agreement provision. In the case of default by the Occupant, the City may, at its option, terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are deemed to be cumulative, and the exercise of one cannot be deemed to be an election by the City to exclude the exercise of any other right or remedy at a different time. 5.3) Destruction. In the event the hangar is destroyed by any cause or is rendered unusable for any reason, this agreement immediately and without further action terminates. In such an event, the Occupant is to surrender possession of the hangar to the City. The City is to refund any amounts paid by the Occupant as consideration, for the month in which such destruction occurs. The refund is to be equal to the proportion of the number of days in the month before destruction to the number of days in that month. 5.4) Seasonal Occupation. An Occupant that only has requirements to house an aircraft seasonally may sublease their hangar, provided the Occupant has written permission from the City. Any sublease must be primarily for aircraft storage, as identified herein, and any other use under a sublease will terminate both the Occupant's rights and the rights of the party to whom the Occupant sublet the hangar. Registered Occupants, not those subleasing, must pay the City any rents due. 5.5) Surrender of Possession. The Occupant must peaceably vacate and quietly yield and surrender the hangar upon termination of this agreement. The Occupant must surrender the hangar to the City in as good condition and repair as existed the date the Occupant pe an usin the hangar, with re 4IV ble wear and tear excepted. 5.6 Inspection upon Vacation of Hangar. The Occupant understands that the City may conduct inspections subsequent to vacation of the hangar by the Occupant to determine whether the Occupant will be charged for unreasonable wear and tear on the hangar. The Occupant may be a party to the vacation inspection; however, the City is not required to make unreasonable accommodations in order to allow the Occupant to be presen J SECTION 6 — OTHT PROVISIONS 6.1) Notice and Consent. Notices to the City are to be delivered personally or sent by mail, postage prepaid, to the City at 111 Hassan St SE, Hutchinson, MN 55350. Notices to the Occupant are to be personally delivered or sent by mail, postage prepaid, to the address listed above or to such other address as either party may designate in writing to the other party from time to time. Consent or approval, for actions identified in this agreement as requiring consent or approval, is obtained only through the Airport Commission. The Airport Commission may, at its discretion and at any time, prepare recommendations to the City Council of the City of Hutchinson. In any case when the Airport Commission prepares recommendations to the City Council, the City Council is the only body that can provide consent or approval for actions. 6.2) Use of Airport Facilities. The Occupant has the privilege of using the public portions of the airport. Use of the airport is under the rules and conditions as now exist or may be enacted in the future by the City, the State of Minnesota, or the United State government. The Occupant is subject to customary charges for such use as may be established from time to time by the City. 6.3) Compliance with Laws. The Occupant agrees to abide by and conform to all laws, rules, and regulations, including future amendments thereto, controlling or affecting the use or occupancy of the hangar. 6.4) Discrimination. The City and Occupant, in the use of Hutchinson Municipal Airport or any facilities, including the hangar at the Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation. The Occupant further agrees to comply with any requirement made to enforce such regulation which may demanded of the City by the United States government under authority of said Part 21. 6.5) Successors. This agreement is binding upon and inures to the benefit of both parties, and to their successors and assigns. SECTION 7 — AGREEMENT PROVISIONS 7.1) Venue for Causes of Action. The laws of the State shall govern this agreement and the venue for all causes of action shall be McLeod County, State of Minnesota. 7.2) This agreement takes effect when it has been approved by the City of Hutchinson's designated officer, is signed by Occupant, and is accompanied by payment of at least one month's charges and other required information identified in the agreement. City and the Occupant have executed this agreement on the date indicated: The term of this agreement begins on the date indicated: Occupa N*4 By: Name: Address: Date: City of Hutchinson By: Name: Title: Witness: Name: Title: Date: Appendix A Allowable use of T-Hangars. T-hangars are to be used for the storage of airworthy aircraft and ground handling equipment. Hangars are not to be used for commercial purposes but may be used only for owner/pilot preventive maintenance activities, including: Fuselage • Making simple fabric patches not requiring rib stitching or the removal of structural parts or control surfaces. • Applying preservative or protective material to components where no disassembly of any primary structure or operating system is involved and where such coating is not prohibited or is not contrary to good practices. • Making small, simple repairs to fairings, nonstructural cover plates, cowlings, and small patches and reinforcements. • Replacing any cowling Cockpit/Cabin • Repairing upholstery and decorative furnishings of the cabin, cockpit, when repairing does not require disassembly of or interfere with any primary structure or operating system. • Replacing side windows. • Replacing safety belts. • Replacing seats or seat parts with replacement parts approved for the aircraft, not involving disassembly of any primary structure or operating system. Landing gear • Removal, 4insallNationanepair NIann gear tiresk0* • Replacing elastic shock absorber cords on landing gear. • Servicing landing gear shock struts by adding oil, air or both. • Servicing landing gearwheel bearings, such as cleaning and greasing. • Replacing wheels and skis where no weight and balance computation is involved Engine/operational servicing NL • Lubrication not requiring disassembly other than removal of nonstructural items, such as cover plates, cowlings and fairings. • Replacing or cleaning spark plugs and setting of spark plug gap clearance. • Replenishing hydraulic fluid in the hydraulic reservoir. • Replacing any hose connection except hydraulic connections or fuel lines. • Cleaning or replacing fuel and oil strainers or filter elements. • Replacing and servicing batteries. • Replacement or adjustment of nonstructural standard fasteners incidental to operations. Electronic • Troubleshooting and repairing broken circuits in landing light wiring circuits • Replacing bulbs, reflectors and lenses of position and landing lights. • Replacing defective wiring or cotter keys • Removing, checking and replacing magnetic chip detectors. Other A limited number of electrical appliances are allowed in hangars, including portable fans, televisions/computers, refrigerators, radios, engine heaters, powered tow bars, battery trickle chargers and small air compressors. Storage of lockboxes and other storage bins, crates, boxes, tools. 9 Appendix B The following activities in T-hangars are prohibited: Commercial Use • Commercial or revenue -producing activities without permission from the Airport Commission. Uses prohibited relating to fire protection • Performing any fueling operation inside the hangar building • Storing flammables in unapproved containment devices or storing flammables in quantities greater than 10 gallons • Open flames • Smoking in T-hangars -*V%hh, • Welding, grinding, or other maintenance activities that produce sparks • Painting and doping • Opening fuel lines and fuel cells • Use of appliances that produce heat, such as air conditioners, electric heaters, hot plates, heat lamps and stoves. • Electrical appliances requiring more than 15 amps to operate. • Operating the engine of the aircraft inside the hangar building or in a manner as to cause propwash into any open han ltqq� Uses prohibited relating to use of vehicles/equipmen • Parking commercial vehicles, including large trucks with more than two axles, campers, busses, recreational vehicles, and farm vehicles. • Parking unattended vehicles or equipment in a manner that blocks aircraft or vehicle access routes between hangars and the airfield. 10 Strike -through Copy HANGAR RENTAL AGREEMENT In consideration of the provisions of this agreement, the City grants to the Occupant, and the Occupant accepts and takes the right to occupy and use a hangar space located at Hutchinson Municipal Airport (Butler Field) for aircraft storage on a month by month basis. The right to occupy and use hangar space is subject to the terms and conditions of the provisions contained in this agreement. This hangar rental agreement is made this date by and between the City of Hutchinson, a municipal corporation ("City") and the Occupant; SECTION 1 — OCCUPANT & AIRCRAFT 1.1) Occupant Name: Occupant Address: 1.2) Referred to as the "Occupant" in this document. The Occupant must maintain — interest in the aforementioned aircraft. The Occupant must provide the City with a copy of a current aircraft registration and/or aircraft lease or insurance documents indicating the Occupant's interest in the aircraft. These documents must be on file with the City prior to occupying a hangar. Not maintaining — interest in this aircraft may result in termination of this agreement. 1.3) The Occupant must inform the City of any changes in their status regarding their interest in this aircraft. Upon request, Occupants shall provide Frnm time to #A the City with cumentation indicating interest in the aircraft. Acceptable documentation includes current aircraft registration and/or lease or insurance documents indicating interest in the aircraft. NGt ointaininn interest in this oirnroft May ro96114 in torminotinn of this, agreement 11 1.4) Grace Period for Providing Registration/Lease Documentation. Occupants must be able to provide documentation of interest in this aircraft pFevide n of „f ; +ores+ OR, this raft in order to maintain occupation of the hangar. When there is a change in aircraft, Occupants shall have sixty (60) days to provide to the City with documentation indicating interest in the aircraft and shall provide the information required herein. At it sole option, the City may grant an additional sixty-day period to an existing Occupant, if V!heexiTting Occupant makes a written request and the City approves the request. The Occupant shall surrender the hangar if documentation of interest in the aircraft is not provided within the period approved by the City. SECTION 2 — HANGAR 2.1) Hangar. This agreement is for Hangar # as identified on the map maintained by the City of Hutchinson Public Works Department. (Hangars #44 and #4-8 are designated accessible hangars. Occupants needing an accessible hangar shall be assigned first priority for one of these hangars. Existing Occupants of Hangars #44 and #4-8 without need of an accessible hangar may be assigned another hangar, based upon their priority date). 2.2) Use of Hangar. The Occupant has the right and privilege to use the hangar to store aircraft during the term of this agreement. The Occupant's rights and privileges to use the hangar only pertain to aircraft, aircraft parts and related ground handling equipment and to no other purpose, except Occupants, at their own risk, may store no more than three non -aircraft items, including but not limited to, motorized vehicles, non -aircraft parts or supplies`# #heir own risk Storage of items other than aircraft, aircraft parts and related ground handing equipment is at the Occupant's own risk. Stored motorized vehicles must have the batteries disconnected. Non -aircraft items will not be covered by the City's insurance policy. Aircraft owner/operator may perform minor maintenance allowed by the Federal Aviation Regulations (FARs) on the premises. Other uses and prohibitions are identified in Appendices A and B attached hereto and made a part 2.3) Hangar Doors to be Closed. The Occupant is responsible for ensuring E that hangar doors remain j closed, except when entering or exiting the hangar. The Occupant is responsible for safe operation of the hangar doors. The Occupant is responsible for, and holds the City harmless from, any damage or destruction to doors or to the hangar attributable to or caused wholly or partly by the Occupant's actions. 2.4) Condition of the Hangar. The Occupant accepts the hangar in the condition existing on the date of this agreement. The City has no obligation to make any alteration, addition or improvement to the hangar. 2.5) Maintenance of the Hangar. The Occupant must maintain the hangar in a safe, non- hazardous, = clean, and sanitary condition. Occupants, at their own cost and expense, shall take good care of the hangar. Occupants shall not permit any waste or nuisance on the property nor permit anything to interfere with the rights of other Occupants — or users of the airport. In the event the hangar is not adequately maintained, the City may, after notifying the Occupant, cause the property to be maintained. The costs of maintenance will be billed to the Occupant and become their responsibility. Failure to pay associated billings in a timely manner shall be grounds for terminating this agreement. 12 The cost for customary maintenance routinely performed by the City is included in rental rates paid by the Occupant. Included are building, grounds and door maintenance, snow removal and maintenance of apron areas. Maintenance is generally performed by City employees on a priority basisl The City of Hutchinson reserves the right to perform maintenance functions in whatever manner it deems necessary. Snow removal in front of buildings is the Occupant's responsibility; however, the City may perform snow removal adjacent to buildings to expedite other maintenance operations. Snow removed from in front of hangar doors shall be disposed of and may not be left on areas that may interfere with operation of vehicles or aircraft. Mowing and weed control, if necessary, are the Occupant's responsibility, however, the City may mow or perform weed control on or adjacent to properties to expedite other maintenance operations. `Maintenance will be done upon request, at a time deemed reasonable to the City. The Occupant is to report any maintenance problems to: Public Works Department, City of Hutchinson, 1400 Adams St SE, Hutchinson, MN 55350; (320) 234-4219 or to another address or telephone number as may be assigned to the responsible department of the City. 2.6) Fixtures; Improvements. The Occupant cannot attach or install any hoists, winches, holding mechanisms, or other fixtures in the hangar, nor can the Occupant reconstruct, enlarge, add to or alter the hangar or any part of the hangar, without prior written consent of the City. Any fixtures or improvements approved by the City shall be at the Occupant's sole expense. 2.7) Removal of Items. The Occupant cannot under any circumstances remove any property from the han ar belon ing to the City, including fixtures attached to and made part of the hanga 2.10) Ownership. The hangar, and all improvements, alterations, or additions made thereto, and any permanent fixtures attached to the hangar during the term of this agreement, become and remain the property of the City. 2.11) Access to Hangar. The hangar must be accessible by the City at all reasonable times for purposes of maintenance and inspection. Occupants must provide the City with keys, combinations, or other means of opening any private locks. The City retains the right to remove all private locks and to assign publicly owned locks to hangar tenants. The City may deny access to the hangar until any rents past due are paid or other documentation required by this agreement is supplied to the City's satisfaction. SECTION 3 — PAYMENTS, OTHER OCCUPANT RESPOSIBILITIES 3.1) Term. The term of this agreement is month by month, beginning on s ^f mnn+hl — the date S this agreement is exec , or on other date as described in a separate agreement. This agreement automatically renews for an unlimited number of one -month terms until the agreement is terminated for any of the reasons described in the termination section of this agreement. This agreement is automatically extended and updated, in accordance with provisions added or amended from time to time, as described in the City's most recently adopted hangar rental agreement. The most current hangar rental agreement is available from and posted by the City in the airport terminal and on the City's website. 3.2) Payments. The Occupant must pay the amount identified in the City's fee schedule to the City on or before the first day of each month. The Occupant may make payments for future rents, provided at least monthly payments are made at the time and place indicated on billings received from the City. 13 payments are not kept current, the Occupant may be required by the City to establish automatic payments or other transfers for payment of rent in a timely manner, satisfactory to the City. Payments shall be sent to: Hutchinson Municipal Airport City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350. Occupants are responsible for informing the City of any changes in their billing address. 3.3) Utilities. No utilities may be connected to a hangar, other than those provided by the City, unless prior written consent is received from the City. In the case of additional permitted utilities, the Occupant is responsible for promptly paying all charges for installing and using utilities, including any surcharges identified by the City for additional use. Appliances must be directly connected to appropriate utilities. No appliance shall use extension cords or temporary connections. Occupant shall receive written permission from the City of and shall bear the sole cost of installing permanent utility connections not already in the hangar Fespencihilifi, rY• 3.7) Taxes and Fees. Should a determination be made that the interest of the Occupant in this agreement is taxable or requires fees in any way, and should any tax or fee be levied, the Occupant is responsible for promptly paying the tax or fee when due. The Occupant must provide to the City proof of such payments being made, within a reasonable time after a request by the City. 3.8) Mortgages; Assignment. The Occupant cannot mortgage, encumber, assign as security, transfer, assign, or sublet their interest in this agreement, in whole or in part, without receiving prior written consent from the City. Violations of this provision will terminate this agreement. 3.9) Insurance Coverage. Occupants are required to maintain insurance coverage required p MN Sta tes 360.59 Subd 10, as it may be amended from time to time. In addition, Occupants shall maintain insurance covering liability, bodily injury and property damages arising out of the use of the premises where the aircraft is stored in the unt of $1 million. Occupants waive subrogation rights against the City, except with regard to the City's gross negligence. Occupants must ensure the City is provided notice of current certificates of insurance, policy cancellations or renewals, changes in coverage, or other actions related to insurance coverage. Occupants agree to provide the City proof, upon request, that adequate coverage is in force. SECTION 4 — CITY OF HUTCHINSON RIGHTS, RESPOSIBILITIES 4.4) Inspection. The Occupant must allow the City access to the hangar for the purpose of conducting compliance inspections of the hangar to determine whether the Occupant is complying with the provisions of this agreement. The Occupant may be a party to the compliance inspection; however, the City is not required to notify the Occupant nor make any accommodation to the Occupant before conducting compliance inspections. 14 4.5) Maintenance. The Occupant must allow the City access to the hangar, for the purpose of conducting maintenance on the hangar. The Occupant may be a party to access for maintenance purposes; however, the City is not required to notify the Occupant of its intent to conduct maintenance. 4.6) Access to Aircraft. The City of Hutchinson will not operate, move, or otherwise change the position of any aircraft, except in emergencies—. The Occupant or Fixed Base Operator will be contacted to operate, move, or otherwise change the position of any aircraft, if such action is necessary for inspection or maintenance in a hangar. Any related fees shall be the responsibility of the Occupant. SECTION 5 — TERMINATION PROVISIONS 5.1) Termination. Either party to this agreement may, at any time and for any reason, terminate this agreement upon thirty (30) days advance written notice to the other party. 5.2) Default. In the event the Occupant defaults in the performance of any provisions of this agreement and the default continues for a period of twenty days after service of written notice of the default by the City on the Occupant, the City may repossess the hangar or any portion of it with or without terminating this agreement. Any such action by the City is done without prejudice to any other remedy for any payments due the City or other breach of agreement provision. In the case of default by the Occupant, the City may, at its M option, terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are deemed to be cumulative, and the exercise of one cannot be deemed to be an election by the City to exclude the exercise of any other right or remedy at a different time. 5.3) Destruction. In the event the hangar is destroyed by any cause _ or is rendered unusable for any reason, this agreement immediately and without further action terminates. In such an event, the Occupant is to surrender possession of the hangar to the City. The City is to refund any amounts paid by the Occupant as consideration, for the month in which such destruction occurs. The refund is to be equal to the proportion of the number of days in the month — before destruction to the number of days in that month. 5.4) Seasonal Occupation. An Occupant that only has requirements to house an aircraft seasonally may sublease their hangar, provided the Occupant has written permission from the City. Any sublease M must be primarily for aircraft storage, as identified herein, and any other use under a sublease will terminate both the Occupant's rights and the rights of the party to whom the Occupant sublet the hangar. Registered _ Occupants, not those subleasing, must pay the City any rents due. 5.5) Surrender of Possession. The Occupant must peaceably vacate and quietly yield and surrender the hangar upon termination of this agreement. The Occupant must surrender the hangar to the City in as good condition and repair as existed the date the Occupant began using the hangar, with reasonable wear and tear excepted. 5.6) Inspection upon Vacation of Hangar. The Occupant understands that the City may conduct inspections subsequent to vacation of the hangar by the Occupant to determine whether the Occupant will be charged for unreasonable wear and tear on the hangar. The Occupant may be a party to the vacation inspection; however, the City is not required to make unreasonable accommodations in order to allow the Occupant to be present. 15 SECTION 6 — OTHTER PROVISIONS 6.1) Notice and Consent. Notices to the City are to be delivered personally or sent by mail, postage prepaid, to the City at 111 Hassan St SE, Hutchinson, MN 55350. Notices to the Occupant are to be personally delivered or sent by mail, postage prepaid, tol the address listed above or to such other address as either party may designate in writing to the other party from time to time. Consent or approval, for actions identified in this agreement as requiring consent or approval, is obtained only through the Airport Commission. The Airport Commission may, at its discretion and at any time, prepare recommendations to the City Council of the City of Hutchinson. In any case when the Airport Commission prepares recommendations to the City Council, the City Council is the only body that can provide consent or approval for actions. 6.6) Use of Airport Facilities. The Occupant has the privilege of using the public portions of the airport. Use of the airport is under the rules and conditions as now exist or may be enacted in the future by the City, the State of Minnesota, or the United State government. The Occupant _ is subject to customary charges for such use as may be established from time to time by the City. 6.7) Compliance with Laws. The Occupant agrees to abide by and conform to all laws, rules, and regulations, including future amendments thereto, controlling or affecting the use or f the hangar. 6.8fT imination. The City and Occupant, in the use of Hutchinson Municipal Airport or any ies, including the hangarl at the Airport, shall not discriminate or permit imination against any person or group of persons on the grounds of race, color or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation. The Occupant further agrees to comply with any requirement made to enforce such regulation which may demanded of the City by the United States government under authority of said Part 21. 6.9) Successors. This agreement is binding upon and inures to the benefit of both parties, and to their successors and assigns. SECTION 7 — AGREEMENT PROVISIONS 7.1) Venue for Causes of Action. The laws of the State of Minnesota shall govern this agreement and the venue for all causes of action shall be McLeod County, State of Minnesota. 7.2) This agreement takes effect when it has been approved by the City of Hutchinson's designated officer, is signed by Occupant, and is accompanied by payment of at least 16 one month's charges and other required information- identified in the agreement. The City and the Occupant have executed this agreement on the date indicated: . The term of this agreement begins on the date indicated: Occupant Date: 17 Appendix A Allowable use of T-Hangars. T-hangars are to be used for the storage of airworthy aircraft and ,ground handlinq equipment. Hangars are not to be used for commercial purposes but may be used only for owner/pilot preventive maintenance activities, including: Fuselage • Making simple fabric patches not requiring rib stitching or the removal of structural parts or control surfaces. • Applying preservative or protective material to components where no disassembly of any Primary structure or operating system is involved and where such coating is not prohibited or is not contrary to good practices. patches and reinforcements. • Replacing any cowling Cockpit/Cabin • Repairing upholstery and decorative furnishings of the cabin, cockpit, when repairing does not require disassembly of or inhere with any primary structure or operating system. • Replacinq side wind= • Replacinq safety belts. • Replacinq seats or seat parts with replacement parts approved for the aircraft, not involvinq disassembly of any primary structure or operatinq system. Landin • RemovaT, ins a a ion and repair ing gear tirgW • Replacinq elastic shock absorber cords on landinq q • Servicinq landinq pear shock struts by addinq oil, air or both. • Servicinq landinq pear wheel bearings, such as cleaninq and greasing. • Reolacina wheels and skis where no weiaht and balance computation is involved Engine/operational servicing k I%h, • Lubrication not requiring disassembly other than removal of nonstructural items, such as cover plates, cowlings and fairings. • Replacing or cleaning spark plugs and setting of spark plug gap clearance. • Replenishing hydraulic fluid in the hydraulic reservoir. • Replacing any hose connection except hydraulic connections or fuel lines. • Cleaning or replacing fuel and oil strainers or filter elements. • Replacing and servicing batteries. • Replacement or adjustment of nonstructural standard fasteners incidental to operations. Electronic • Troubleshootina and reoairina broken circuits in landina liaht wirina circuits • Replacing bulbs, reflectors and lenses of position and landing lights. • Replacing defective wiring or cotter keys • Removing, checking and replacing magnetic chip detectors. Other 18 A limited number of electrical appliances are allowed in hangars, including portable fans, televisions/computers, refrigerators, radios, engine heaters, powered tow bars, battery trickle chargers and small air compressors. Storage of lockboxes and other storage bins, crates, boxes, tools. 19 Appendix B The following activities in T-hangars are prohibited: Commercial Use • Commercial or revenue -producing activities without permission from the Airport Commission. Uses prohibited relating to fire protection • Performing any fueling operation inside the hangar building • Storing flammables in unapproved containment devices orMEMENSommables in quantities greater than 10 gallons • Open flames • Smokina in T-hanaars 40% • Welding, grinding, or other maintenance activities that produce sparks • Painting and doping • Ooenina fuel lines and fuel cells • Use of appliances that produce heat. such as air conditioners. electric heaters. hot plates heat lamps and stoves. • Electrical appliances requiring more than 15 amps to operate. • Operating the engine of the aircraft inside the hangar building or inAmAnner as to cause propwash into any open hangar. s prohibited relating to use of vehicles/equipment. busses, recreational vehicles, and farm vehicles. • Parking unattended vehicles or equipment in a manner that blocks aircraft or vehicle 20 Library Board Meeting February 25, 2019 Review and approve minutes from the January 14, 2019 meeting ACCEPT AS WRITTEN Present: Steve Bailey, Gerry Grinde, Carolyn Ulrich, Jack Sandberg, Julie Lofdahl, and Katy Hiltner, Ex-Officio Excused: Mary Christensen, Kristine Leuze Old Business: Program Reports: • Teen Paint Night - 28 signups; 26 came. Program was a lot of fun and kids want to do again. Opened to libraries in Mcleod County. Came from Lester, Glencoe, Brownton, Winsted, and Hutchinson • Master Gardeners — children's program tonight "Wonder of Snowflakes" o April 14th — adult program, "Flowers for Pollinators" • Craft Nights @ the Library - Tuesday, March 5', Rachelle - button bowls • One Book, One Community Book Discussion - 20 people despite weather, school district bought books and teachers came with opinions - Ruth Hamlow helped lead o April 14th is Allen Eskens' author talk at the Event Center 2. Discussion of Board Terms for 2019 • Appointment of President, Vice President, and Secretary - at April meeting • Appointment of two new board members o recommendation to Mayor due in March o Jack Sandberg will also be leaving the board as he is moving to northern Minnesota New Business: 1. Future Ready Grant — presentation by Rachelle Golde, Teen Services Librarian Grant provides an opportunity for library and community — focus is on middle school students. A total of 28 people are in Rachelle's cohort; it is a year -long project to help with college and career readiness for middle school kids. Rachelle went to Salt Lake City for a conference. She will be receiving $150 for resources for reading summer learning program. She is the only one from MN in the cohort, so she talks to people around the county. She is working with New Discoveries for the programing. She would like to create a Career Cafe in fall to have three to five people come talk to kids on careers. 2. Friends of the Library Annual Meeting — Friends met on Monday, Feb 11th and budgeted to give funds for DVDs, summer reading, teen reading, story hour, audio books, and more. They will again be doing Project Bookshelf. The Friends are looking for new members. 3. Food for Fines: March 11- 23rd For every non-perishable item a patron brings to the library, $1 is taken off your fines (up to $5 per library card). 4. Passports to the Parks Program — Library Square is one of the parks and the Library wants to do an event on Monday, August 12th. Library staff may partner with the Art Center, Historic Hutch or other non- profits. They will have the Chamber's McLeod County Resources brochures to hand out to those who come. It will be a non -digital night for families to meet. 5. Library Buzz — What Have You Been Reading/Watching? Julie - Becoming by Michelle Obama Steve - The Innocent by David Baldacci Carolyn -16 books Girl in Building C by Mary Krugerud; Hello Girls by Elizabeth Cobbs; and The Cutout Girl by Bart Van Es Jack - The Life We Bury by Allen Eskens; The Blind Assassin by Margaret Atwood; Sky and Telescope Magazine; and watching Foyles War Gerry - Enjoyed the community book The Life We Bury and others books by Allen Eskens; Washington Black by Esi Edugyan; Love Stories of WWII by Larry King; and Saving Mona Lisa by Gerri Chanel Rachelle - Girl Wash Your Face by Rachel Hollis and just got a puppy so dog training books Katy - Before We Were Yours by Lisa Wingate; The Royal Art of Poison by Eleanor Herman; Killers of the Flower Moon by David Graham; and Elevation by Stephen King Meeting adjourned at 5:24 pm Next meeting: Monday, March 25, 2019 @ 4:30 p.m. January 2019 Donations $500.00 3M Grant Total $500.00 Minutes submitted by Julie Lofdahl, Secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, February 27, 2019 CaII to orders 3:00 p.m President Don Martinez called the meeting to order. Members present: President Don Martinez; Mice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty Morrow; Commissioner Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora: 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Sills Motion by Commissioner Wendorff, second by Commissioner Morrow to approve the Consent Agenda. Motion carried unanimously. At this time, President Martinez stated that Item 8a-Approve 3M CIP Rebate for 2018 and Item 8b-2018 Review of Conservation Improvement Program (CIP) under New Business would be discussed now. Nick Nelson, Energy Conservation Administrator presented Item 8a-3M CIP rebate for 2018. 3M had 27 projects in 2018, which consisted of 11 Gas projects and 25 Electrical projects. 9 of these projects were combined with both Gas and Electric. Total 3M Rebate for 2018 is for $78,018.32. Commissioner Hanson inquired how this compares to other years. Mr. Nelson indicated that 2018 has increased from previous years. Commissioner Wendorff inquired if HUC knows ahead of time what projects 3M will have. Mr. Nelson informed the Commission that at this time HUC does not know but Staff is working with 3M to try to get the projects on a quarterly basis. A motion by Commissioner Cheney, second by Commissioner Ranson to Approve 3M CIP Rebate for 2018. Motion carried unanimously. Mr. Nelson presented Item 8b-2018 Review of Conservation Improvement Program (CIP). The reason for CIP is to 1) Approve awareness and adoption of energy - efficient technologies 2) Save utilities money on infrastructure cost 3) Decrease carbon dioxide emissions and 4) Fulfill Minnesota State requirement of all utilities to offer energy rebates (MN State Statute 2016R,2.41). Each individual utility shall have an annual energy -savings goal equivalent to 1.5 percent of gross annual retail energy safes unless modified by the commissioner under paragraph (d). fir. Nelson noted for electric, HUC was 1.4 percent and for gas met the 1.5 percent goal. CIP figures are based on the past three year average financial reports. CIP is under constant review; every year programs are tailored to emphasize the most efficient energy upgrades, which also allow for a larger energy return per rebate. 1 Mr. Nelson summarized expenses vs savings for residential, commercial and industrial; Industrial for this year is based on 3M. Mr. Nelson added CIP Marketing has been through newspaper ads and radio spots. In summary, Staff feels like HUC has a well-rounded rebate for all with many options. 3. Approve Financial Statements Jared Martig presented the financial statements. In the Electric Division, net loss decreased by $13,270 mostly due to lower purchased power as well as fuel to generate to go along with decreased revenue. With Plant 1 being down due to the cooling tower project, HUC could not generate. Salaries and benefits decreased due to a portion of System Control now being allocated between the natural gas division and electric division. In the Natural Gas Division, net income decreased by $114,308, which is mostly due to the credit on customer bills that was absent in 2018. Salaries and benefits increased due to System Control now being allocated between the natural gas division and electric division. Commissioner Hanson inquired about the Electric Division Industrial consumption being down substantially. GM Carter noted there has been a decrease in the past twelve months dependent on how the operations are being ran. Industrial companies are always looking at ways to control energy consumption. Nothing specific as why consumption is down, just normal operations. Motion by Commissioner Morrow, second by Commissioner Cheney to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich -- i. Street projects being worked on are: 5t' Ave, intersection by Cash Wise on South Grade road, Uponor Road. ii. Looking at cites for new Police Station b. Divisions i. Dan Lang, Engineering Services Manager — 1. Notification from MISO that a capacitor bank at the McLeod Substation may be required due to future wind projects. ii. Dave Hunstad, Electric Transmission/Distribution Manager- 1. Reviewed outages for the year of 2018. iii. Randy Blake, Production Manager — 1. Letter from Dale Sturges that he will be retiring April 15. Dale is improving. 2. Cooling tower project has gone well. 3. Overall project is going well. 4. Received an email that the application for HUC's Plant 1 air permit has a final draft. Should go out for public comment soon. iv. John Webster, Natural Gas Division Manager- 1. Looking at purchasing additional gas commodity for the future. Future prices are down significantly. Possibly rolling in the gas that is not under HUC's prepaid contract. v. Jared Martig, Financial Manager- 1. Provided an audit update. BS&A is continuing to work on inventory issues. Planning to have audit completed for March but could be April. c. Legal — Marc Sebora — Nothing to Report d. Human Resources - Brenda Ewing — i. Time of year that HUC is required to report to OSHA and Department of Labor injures from the previous year. Happy to report that there were no recordable injuries for 2018. Wanted to acknowledge the Commission support of the safety program and safety equipment. e. General Manager — Jeremy Carter i. Next week, Dave and I will be attending a meeting on distributed generation. ii. Legislative topics going on, will keep Commission up to date. A topic for discussion is increasing CIP from 1.5 percent to 2 percent or higher. iii. Meet with 3M today, talked about projects coming forth along with rates and Cost of Service. Staying on top of what they are doing along with how it pertains to HUC. iv. Continuing to think about strategic planning. Staff has had its first meeting. Have received a few topics from Commissioners; please let Staff know if there are additional topics. Staff is looking to have an additional meeting next month. Commissioner Hanson inquired about what HUC has been doing on a safety prospective. GM Carter noted that HUC has a very robust safety program. HUC has an in-house safety committee, which include representatives from the various departments along with a safety coordinator from MMUA. HUG has a consistent schedule of what is reviewed monthly. HUC recognizes that employees work in a dangerous environment, so Staff and managers are involved in ways to avoid issues. Staff is flexible to listen to ideas and make changes if needed and have always felt comfortable with bringing things forth. 6. Policies a. Review Policies i. Section 2 of Exempt Handbook ii. Section 2 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes i. Equal Employment Opportunity; Exempt & Non -Exempt Handbook -as noted. Wording changes and clarification. Need to omit `membership on a' and add the word `activity' to both the Exempt and Non -Exempt policy. In the packet, K the Commission will notice this change was only in the Exempt policy but needs to also be added to the Non -Exempt policy. Data Practices Advisory; Exempt & Non -Exempt Handbook -as noted. Adding in additional media to stay current with media platform. Motion by Commissioner Hanson, second by Commissioner Cheney to approve the changes as presented in addition to GM Carters additional recommendation to the Non -Exempt Equal Employment Opportunity policy. Motion carried unanimously 7. Unfinished Business 8. New Business c. Approve setting a Committee for Union Negotiations GM Carter noted the current Union Contract is a 3-year contract, which will be expiring at the end of June 2019. As HUC moves forward into the next contract cycle, the customary practice is to set a union negotiation team on the employer's side. The union negotiation team will help negotiate topics and terms. Historically HUC has had two commissioners along with the GM, HR manager and labor attorney. Staff would like the commissioners to consider having two commissioners sit on the team. Along with the union discussions, would also like the committee to take into consideration the non -union side with pay performance. This time around there may be more time from the commissioners to work through some of these topics. Anticipating questions and conversations to start in March or April, so would like to have the union committee set ahead of time. Commissioner Wendorff and Commissioner Hanson would like to volunteer. A motion by Commissioner Morrow, second by Commissioner Cheney to Approve setting a Committee for Union Negotiations with representatives of Commissioner Hanson and Commissioner Wendorff. Motion carried unanimously. d. Approval of Advertisement for Bids on Unit 8 Control System GM Carter presented Approval of Advertisement for Bids on Unit 8 Control System. HUC is asking the commission to approve advertising for bids and hiring a vendor to implement a new control system for unit 8. This is part of HUC's general transition plan to move away from the outdated current system. HUC is anticipating that this will be well above the public bidding threshold at about $270,000-$309,000 depending on the vendors. HUC does have $270,000 budgeted in CIP. President Martinez inquired on the length of the project. Mr. Lang indicated the plan is to start the project later this Fall and to have a E completion date by end of the year. Commissioner Hanson inquired if there is anything in Cap X for SCADA system for this year. Mr. Lang noted that there is. HUG will be replacing the master station in the system control room and will be working out into the field. That project should be coming out soon for approval, but should be under the state bid threshold. A motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Advertisement of Bids on Unit 8 Control System. Motion carried unanimously. e. Approve Coriolis Meter Transmitter Upgrade Mr. Webster presented the Coriolis Meter Transmitter Upgrade. Currently HUC has eight Coriolis Meters. Five of the eight meters are currently operating with the old 1700 series transmitters and HUC would like to replace those five meters with the new 5700 series transmitters with "Smart Meter Verification". HUC, as a natural gas transmission provider, must ensure that each interconnect meter is accurate at all times. In order to determine meter accuracy, each meter has to be removed from service and tested against a "standard" meter utilizing water as the test medium, which is costly and time consuming. The new 5700 transmitters have an advanced diagnostics system that can be set to run at any interval, providing "pass/fail" details, which detect variances in meter accuracy at any time without incurring further expense. This upgrade was not budgeted for this year but HUC will be pulling money away from a different transmission project. Emerson is als❑ providing a 30% trade in value of the old ones. A motion by Commissioner Wendorff, second by Commissioner Morrow to Approve the Coriolis Meter Transmitter Upgrade. Motion carried unanimously. f. Approve Requisition #7848 for Winter Construction at Hospital GM Carter noted that HUC would like to pull this item off the agenda. Conversations were held with Staff and the contractors and it was determined the contractors are ►willing to wait until the frost comes out of the ground until HUC does the infrastructure. g. Review 2018 Annual Distributed Generation Mr. Hunstad reviewed the 2018 Annual Distributed Generation. in 2017, the State law changed that allows Municipals and Cooperatives to govern customer generation interconnections that have adopted the appropriate rules, rates and 5 contract forms. HUC has already adopted a Distributed Generation interconnection policy that meets the requirement for both, <40KW and >40KW interconnections. There is one change that is recommended for the review, which is to remove "Parallel" and add "Distributed" to the title of the 40KW or less policy. This change will align with today's terminology and match HUC's existing over 40KW policy. In the packet only the ?40KW was printed out, s❑ provided to the Commissioners today is the 540KW. Mr. Hunstad reviewed both �40KW and :540KW charts. As of today, HUC has five systems hooked up on solar. After discussion, a motion by Commissioner Hanson, second by Commissioner Cheney to approve verbiage changes of removing "Parallel" and adding "Distributed". Motion carried unanimously. h. Discussion on Customer Requests to change out AMI Meters to Analog Meters GM Carter reviewed customer requests to change out AMI Meters to Analog Meters. Literature was sent to the Commissioners for review on the meters. A customer has requested that HUC entertain the idea of removing the electric and gas AMI meters that are pinging out frequencies, which is how reads are received. This is not an uncommon request with this type of technology. The piece that is important to think and talk about is the policy decision in where HUC wants to go in the future. HUC has made a significant investment in moving away from the old technology of Analog meters of going out physically reading meters to new advanced technology of AMI, which automatically receives the reads. Utilities are moving to this type of technology for operational efficiency, ability to manage loads, manage costs, and the advancement of overall grid itself by adding sensors. This is where the shift is going. When there is this type of technology used, there are frequencies that are transmitted. There are proponents of that type of technology because of concerns of frequencies that are emitting health concerns. This conversation is not unique to HUC, but it is important for the Board to consider where the Board stands on these types of requests moving forward. If these requests come up in the future, Staff needs to know how these requests should be handled. Currently HUC does not have any more analog meters in inventory. If HUC does need to go back to analog meters, some things to consider are 1) analog meters would have to be purchased and 2) it would create an operational concern, meaning Staff would have to go out and physically read the meters. There are different approaches the Board can take with these types of requests 1 } the Board can entertain the idea of meter concern by replacing the meter or 2) Staff would suggest if the meters were to be replaced, they would be at the owner's expense with a type of fee schedule attached. A concern from a management standpoint is now HUC would be going backwards and the precedence that this may be setting. It may only be one meter today but in the future, there may be more. If that were the case, HUC would be managing two types of meters. The other side of the argument is that the Board is not looking at changing out the technology, HUC has moved forward with the AMI system. From C a factional standpoint, there has not been any scientific evidence that these types of low frequencies are harmful. Some of the configuration is also important to know, HUC has the Gas and Electric meter running AMI but also the City has the Water meter running AMI. Discussions were held on the customer requests of changing out AMI meters to Analog meters. President Martinez noted that if there is some type of documentation to support a claim then the Board would start from there. In the time being, the Board does not want to change the approach and the policies in that regard. 9. Adjourn There being no further business, a motion by Commissioner Wendorff, second by Commissioner Morrow to adjourn the meeting at 4:11 p.m. Motion carried unanimously. Robert Wendorff, Secr ATTEST: mde-eo President MP,W C" . Vt c&-Prr-c5Jden+- 7 Hutchinson Properties Orded To Be Cleared By City Date of Report: 04/01/2019 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN19-0001 570 Adams St SE 06-116-29-10-0020 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0002 570 Adams St SE 06-116-29-10-0020 Snow and Ice on Public S 02/28/2019 Abated by City 03/25/2019 EEN19-0003 561 Adams St SE 06-116-29-10-0240 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0004 543 Adams St SE 06-116-29-07-0830 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0005 511 Adams St SE 06-116-29-07-0870 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0006 508 Huron St SE 06-116-29-07-1020 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0007 435 Adams St SE 06-116-29-07-0590 Snow and Ice on Public S 02/01/2019 Closed 02/04/2019 EEN19-0008 446 Adams St SE 06-116-29-07-0670 Snow and Ice on Public S 02/28/2019 Closed 03/05/2019 EEN19-0009 338 4th Ave SW 06-116-29-05-0350 Snow and Ice on Public S 02/28/2019 Abated by City 03/25/2019 EEN19-0010 410 Lynn Rd SW 01-116-30-08-0550 Snow and Ice on Public S 02/28/2019 Closed 03/05/2019 EEN19-0011 419 4th Ave SW 06-116-29-05-0070 Snow and Ice on Public S 02/28/2019 Closed 03/05/2019 EEN19-0012 815 Main St S 06-116-29-11-0910 Snow and Ice on Public S 03/05/2019 Abated by City 03/25/2019 EEN19-0013 735 Main St S 06-116-29-11-0900 Snow and Ice on Public S 03/05/2019 Abated by City 03/25/2019 EEN19-0014 605 Main St S 06-116-29-11-0670 Snow and Ice on Public S 03/05/2019 Abated by City 03/25/2019 EEN19-0015 508 Huron St SE 06-116-29-07-1020 Snow and Ice on Public S 03/08/2019 Closed 03/15/2019 Total Records: 15 Enforcement.Category = Snow and Ice on Public Sidewalks AND Enforcement.CodeOfficer = John Paulson AND Enforcement.DateFiled Between 1/1/2019 12:00:00 AM AND 4/1/2019 11:59:59 PM Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/01/2019 Re: Liquor Hutch Sales January— March 2019 2018 2019 Change Year to Date Sales: $1,300,502 $1,293,211 0.6% Decrease Liquor $ 462,125 $ 472,177 2.2%Increase Beer $ 593,963 $ 589,247 0.8% Decrease Wine $ 220,139 $ 206,715 6.1%Decrease Year to Date Gross Profit Dollars: $340,158 $337,284 ($2,874) Year to Date Customer Count: 54,346 52,739 (1,607) Average Sale per Customer: $23.93 $24.52 $0.59 Increase Gross Profit Percentage: 28.9% 26.1% 2.8% Decrease IMPORTANT TO NOTE: Easter Holiday Sales in March 2018 — will be realized in April 2019. Easter Sales = Wine at a higher Gross Profit. Beer sales depend on overall higher traffic. Liquor Sales Increase in First Quarter — Cold weather! Store Activity Highlights: • Grope Vine Tasting event held January 171 featuring Gundlach Bundschu California Wines • Distilled Spirits Seminar held February 21st featuring Bourbon • Performance Reviews completed for 3 Full Time and 20 Part Time Employees • Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and spoke with Representatives about issues important to our profitability • Held First meeting with Beer Vendors for Cooler Resets in April and May • GrapeVine Tasting event held on March 21stfeaturing Orin Swift Wines • Safety Training (either at Training Sessions or through Online Training) completed by all employees • "First Tuesday Training" staff training event held. Focusing on new spirits • Reset Impulse/Small sizes in an effort to increase incremental sales and raise average sales per customer during high traffic summer season • Continued progress toward Loyalty Program implementation Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data.