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02-26-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 26, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Cross Point Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staffi 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY City Administrator Matt Jaunich recognized Tom Gifferson as the new Chief of Police. Tom Gifferson thanked the council and Matt Jaunich for the opportunity as the new Chief. Gifferson stated it is an honor and he does not take it lightly. Gifferson also stated he would like to meet with each council member in the near future. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 26, 2019 Motion by Cook, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Purchase of Public Works Tractor and Mower (b) Consideration for Approval of Cemetery Columbaria Installations CITY COUNCIL AGENDA FEBR UARY 26, 2019 (c) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny to Operate a Pop-up Shop at the Depot (d) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda L Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Cook, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. — NONE COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. PLANNING/ZONINGBUILDING DEPARTMENT 2018 YEAR END REPORT Dan Jochum, Planning Director, presented before the Council. Jochum shared highlights of Planning, Zoning, and Building Department. All address files have been scanned into the electronic filing system. Jochum also reported on the building permits, inspections and construction data. Jochum stated the local economy continues to be strong and there are multiple expected projects for 2019. Jochum reported the rental inspections are up to date. The program has increased property values and improved safety for tenants and landlords. If a new potential tenant wants rental inspection reports, they can submit a Data Practices requests. Mayor Forcier noted parents of students of Ridgewater College have stated how thankful they are of the rental inspection program 10. REVIEW OF SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) Kent Exner, City Engineer, presented before the Council. At this point in the project delivery/design process, City staff requests that the City Council participate in a review of the proposed final Design layout for South Grade Road Corridor Improvements with the focus being on the Merrill Street to Trunk Highway 15 segment. Developing project for many years. This will help the dynamic of the South Grade Road and Highway 15 intersection as well as the Cash Wise/Mall entrance. Mn/DOT is highly involved because of Highway 15 intersection. The signal system and controls at the intersection are extremely dated. Mn/DOT did not have dollars allocated for this system so they encouraged the City to apply for the Local Partnership Program; the City was approved. This means Mn/DOT will fund half of the $250,000 signal system at the intersection of South Grade Road and Highway 15. The City also received $600,000 in Local Road Improvement Funding. Mn/DOT believes this mini roundabout plan is ideal. There has been success with these plans. A mini roundabout is smaller in footprint — has beveled curb, trunks can make movements. A typical roundabout is fully curbed. Functionality of a mini roundabout is for intersections that have fair amount of traffic or many movements. Engineering would like to build this fall of 2019. If not, it would have to be pushed out to 2021 due to the Main Street/MN-15 project in 2020. Lead-time on signal system: the poles and arms are 20-25 weeks out. Exner estimates 6 weeks for Highway 15- Merrill. Exner would like to bid in July and start late August after the Aquatic Center closes. UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA FEBR UARY 26, 2019 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-793 — ORDINANCE AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY CODE City Administrator Matt Jaunich presented be the Council. Mr. Jaunich stated the first reading was read and approved. Section 95.08 was questioned and updated to the language approved at the February 12, 2019. There are no other changes to the Ordinance. Motion by Cook, second by Czmowski, to approve second reading and adoption of Ordinance No. 19-793. Motion carried unanimously. Council Member Cook requested discussion on Ordinance No. 19-793. Mr. Cook would like to expand tobacco free areas to areas with more youth activities taking place. City Administrator informed Cook and the Council there are rental inquiries so he suggested an amendment be written. Cook would like e-cigarettes added to the Ordinance as well as 25 feet from playgrounds and within a confined area of Tartan Park, Veterans Field, Riverside Park, Northwoods Park, VFW Park and the Aquatic Center with the exceptions of the parking lots. Mayor Gary Forcier called a motion to discuss an amendment. Jaunich will bring forth a new ordinance with the amendment to the section 95.08. NEW BUSINESS 12. APPROVE/DENY ITEMS RELATED TO 38-UNIT ADDITION TO WOODSTONE SENIOR LIVING LOCATED AT 1015 AND 1025 DALE STREET SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (a) Resolution No. 15017 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit and Site Plan Review for a 38-Unit Addition to Woodstone Senior Living Located at 1025 Dale Street SW (b) Resolution No. 15018 — Resolution Approving the Vacation of Utility Easement and Roadway Easement at 1025 Dale Street SW (c) Ordinance No. 19-795 — First Reading of Ordinance to Rezone Property at 1015 Dale Street SW from R-1 (Single Family Residential) to R-4 (High Density Residential) Dan Jochum, Planning Director, presented before the Council. In regards to Resolution No. 15017, Woodstone Senior Living applied for a site plan review, conditional use permit, vacation easement and re -zoning for the development of a 38 unit active senior apartment located at 1025 Dale St SW connected to the existing Woodstone Senior Living facility. A public hearing was held at the Planning Commission and the project was approved unanimously. Screening was discussed to screen the existing residential neighborhood and the new addition will enter off Cleveland rather than Dale. Resolution No. 15018 — when the on final building was built, there needed to be an easement over a water main because of the first development plan was a single family development and a future street over the property. With the Woodstone Senior Living addition, these utility and road easements need to be vacated. First reading of rezoning Ordinance No. 19-795 — there is portion of the property where a pond is located. The developer would like to utilize this for ponding needs and open space. This was combined into the lot last month with the plat and now needs to be re -zoned to be consistent with the R4 zoning that the rest of the site is. Roman Bloemke, 760 Roberts Street SW, Hutchinson, presented before the Council. Mr. Bloemke is one of the co -owners of Woodstone Senior Living. Bloemke also introduced Sarah Work, co- CITY COUNCIL AGENDA FEBR UARY 26, 2019 owner. Bloemke publicly wanted to give a serious thank you to Woodstone Senior Living Facility's Executive Director, Jill springer and her staff. Without her leadership and her staff, Woodstone would not be looking at this addition. As of right now, Woodstone has 50 employees and will be adding 5 more with the addition. This community is designed for active living for active adults over 60 who want less responsibility but not ready for the traditional senior living community. Some of the amenities with this new addition will include a movie theater, several gathering areas, pub room (game room) with pool and shuffleboard tables and television, wellness center, outdoor patio area with a grill, access to continental breakfast every day. The addition will be 48,000 square feet with 1 and 2 bedroom apartments with a patio or deck. Mayor Forcier asked if there is a waiting list. Bloemke informed the Council they are working on that now. Councilmember Czmowski inquired about the cost of rent. Bloemke stated rent would be cheaper than assisted living, but higher than a typical apartment. Councilmember Christianson asked about age requirements and pets. Bloemke stated the age requirement is 60 and over and at this time there are no pets allowed, but studies have shown pets do a lot for seniors, so there will be further discussion for the new addition. Motion by Cook, second by Czmowski, to approve Resolution Nos. 15017 and 15018 and approve first reading and set second reading and adoption of Ordinance No. 19-795 for March 12, 2019. Motion carried unanimously. 13. APPROVE/DENY NORTH PARK TENNIS/PICKLEBALL COURT REPLACEMENT PROJECT Dolf Moon, PRCE Director presented before Council. The City along with ISD 423 both in need of court replacement jointly evaluated a project to address both school and community needs. Larson Engineering Inc. was hired to develop plans and specifications to address both facilities. The PRCE Advisory Board evaluated several options before recommending each entity construct a facility on their current sites. Soil borings at North Park identified the need for nearly $200,000 in soil corrections to construct a bituminous surfaced facility. This finding made post tension concrete a viable option as a replacement alternative, which will last longer. This project will address drainage issues around the courts and the building. It will remove the elevation difference between the north and south courts and will expand the pickleball courts from four to seven. The bidding process allowed contractors to bid the project up to five different ways. Either bituminous or post tension concrete at the park site or a project at both the city and school location. Larson Engineering estimated the North Park site two ways $569,270 for bituminous and $536,195 for post tension concrete. The low bid of $537,165 was slightly over the estimate. It is recommended the project be awarded to R&R Excavating for $537,165. Mike Murphy of Larson Engineering reviewed references and found their overall performance, workmanship, scheduling, and quality control to be satisfactory. Retaining walls and an apron will be installed around the building. This plan will expand our pickleball courts from 4 to 7 and still have 4 tennis courts for public use. Council Member Cook expressed he is happy to see the drainage piece of the project. —Staff is recommending to take the remaining the $187,000 out of the community improvement fund. Cook expressed he doesn't mind doing the project or using dollars from the fund however, looking at the facilities plan, why not just borrow the dollars from the community improvement fund and pay it back. City Administrator, Matt Jaunich agreed, but reminded the Cook and the Council there are other projects coming up such as the recreation center roof and the lighting project that is looked at every year. Cook expressed right now there is not anything. Moon confirmed the city will start the middle of April and be done the middle of July. ISD 423 will be start their project after spring tennis season is over and it be completed by Labor Day. There will be a (6) week window with no outdoor tennis available in Hutchinson but there are indoor courts available at the fairgrounds and rec center. Jaunich confirmed he is ok with taking the money out of the facilities with the understanding the rec center roof project is coming up and those dollars will be needed. Motion by Cook, second by Czmowski, to approve North Park tennis/pickleball court replacement project. Motion carried unanimously. 14. APPROVE/DENY MN/DOT DISTRICT 8 LOCAL PARTNERSHIP PROGRAM GRANT APPLICATIONS Kent Exner, City Engineer, presented before the Council. City staff has been pursuing potential Mn/DOT District 8 Local Partnership funding for improvements to implement a 6' wide sidewalk within the north side right-of-way of TH7 from the 5 Avenue NE cul-de-sac are to the .19 CITY COUNCIL AGENDA FEBR UARY 26, 2019 TDK/Uponor entrance roadway as well as 10' wide multi -use trail within the west side right-of-way of TH15 from Grove Street SW to Linden Avenue SW. The funding was granted to the city. Due to short notice regarding the submittal deadline and a fifth Tuesday in January, these applications have already been submitted and this is the first regular meeting for Council to consider the approval of this approach. If deem necessary, these applications could be rescinded. Motion by Czmowski, second by Christensen, to approve Mn/DOT District 8 Local Partnership Program grant applications. Motion carried unanimously. 15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-794 — AN ORDINANCE ESTABLISHING A SUSTAINABILITY BOARD (SET SECOND READING AND ADOPTION FOR MARCH 12, 2019) Marc Sebora, City Attorney, presented before the Council. Over the past year and half, City staff has been discussing the creation of a Sustainability Advisory Board. The Board would be responsible to advise and make recommendations to the City Council and identify the highest priorities for city government and citizens to achieve sustainable management of natural resources — water, urban forests and energy in particular — and recommend to the City Council goals to achieve and workable means to reach those goals. The Board would also provide input to the Council and staff as to the continued use and environmentally -friendly manufacturing of compost and other products produced at Creekside Soils; help oversee the City's urban forest tree program and review and make recommendations for the present and future needs of the City's urban forest and tree management; advise the Council as to resource and energy reduction measures in city buildings and operations and promote the City's continued participation in programs such as TreeCity USA, GreenStep Cities and the SolSmart designation. It is proposed that the Board consist of up to five members with the option of having one member being a Council Member and one member being a Hutchinson Utilities Commissioner. Board members are proposed to serve three-year terms. At - large members are proposed to be residents of the Hutchinson Joint Planning Area or the owner of a business based in the Hutchinson Joint Planning Area. The City Administrator, the Project - Environmental -Regulatory Manager and the Compost Manager are proposed to be ex-officio, nonvoting members of the Board. Councilmember Cook suggested the Ordinance read "shall have 5 members, one member would be a council member and one member may be a non-resident". Mayor Forcier approved of the non-resident as some have vested interest with a business in Hutchinson. Motion by Cook, second by Christensen, to approve first reading with changes and set second reading and adoption of Ordinance No. 19-794 for March 12, 2019. Motion carried unanimously. 16. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-795 — AN ORDINANCE REPEALING SECTIONS 31.26 AND 31.31 OF THE HUTCHINSON CITY CODE PERTAINING TO THE CREEKSIDE ADVISORY BOARD AND THE TREE BOARD (SET SECOND READING AND ADOPTION FOR MARCH 12, 2019) Marc Sebora, City Attorney, presented before the Council. This ordinance would repeal sections 31.206 and 31.31 of the city code pertaining to the Creekside Advisory Board and the Tree Board. With the creation of the new City Sustainability Board, the Creekside Advisory Board and the Tree Board may be abolished. Motion by Cook, second by Czmowski, to approve first reading and set second reading and adoption of Ordinance No. 19-795 for March 12, 2019. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Snow Removal and Ice Control Report — October 2018 to January 2019 (b) City of Hutchinson Financial Reports and Investment Reports for January 2019 CITY COUNCIL AGENDA FEBR UARY 26, 2019 c) Hutchinson Housing & Redevelopment Authority Board Minutes from January 15, 2019 �d) Planning Commission Minutes from January 15, 2019 e) Public Arts Commission Minutes from January 14, 2019 (f) Planning/Zoning/Building Department Quarterly Report MISCELLANEOUS 18. STAFF UPDATES Kent Exner — Mr. Exner informed the council snow removal operations will continue. Exner also informed the council the city is looking at a third location for snow dumping. Matt Jaunich suggested Public Works Manage, John Olson and Finance Director Andy Reid have a budget discussion. The City received funding for the HAWK pedestrian system at Montana and Highway 7. Mn/Dot will take care of our match and possibly building in early 2020 prior to the detour of the downtown. Glencoe Transportation Study was well attended with 150 people. Mn/DOT was happy with the attendance and input feedback Mn/DOT is a long way from arriving at a recommendation, but Exner feels this is a big step to connect 22 & 212. The northeast ring road was discussed at the County Board and may be on the agenda for the March 5 meeting to do the initial phase of the feasibility study. There may also be a discussion about the Dakota Rail Trail at a future County Board workshop. City Administrator Matt Jaunich was contacted by Representative Urdah'ls office for an Otter and Campbell Lake restoration project. City staff worked with the city's consultant WSB to put together a short bonding request for Urdahl to carry forward. Staff will work with the DNR to fine-tune that request. An involved public hearing was held in regards the 5fh Avenue South reconstruction project. The decision was made to narrow the sidewalk to 5' to pull it away from the property owners. Dolf Moon — Mr. Moon gave an Event Center update. Sheetrock and paint is complete. League of MN Cities just gave the approval to purchase the carpet for the Senior Center. Everything should be complete within the next two weeks. 19. COUNCIL,/MAYOR UPDATE Dave Sebesta — Council Member Sebesta complimented the snow removal efforts. Sebesta encouraged residents to remove snow around fire hydrants near their home. Steve Cook — Council Member Cook would like more discussion added into the policy when completing street designs. Exner commented there has been discussion between Jaunich and himself. Exner is requesting Engineering will design and have flexibility. Exner agreed council give guidance, but if engineering deviates from that, they will be informed. Cook gave an update on the Sculptor Stroll. The Public Arts Commission will be partnering with Ridgewater College and Citizens Bank on sponsoring a space. A bench will be added to Library Square and along the trail by Cenex in addition to the 7 pads. Installation will be in May. Cook shared concern for the removal of ash trees on the 5fh Ave project as some of the trees are the only trees on those properties. Cook suggested leaving some trees so those homes have shade. Cook noted the two large elm trees being removed from the SW corner near Main Street. Cook wondered if it would be possible to tuck the sidewalk right next to the curb to preserve these trees. Exner informed Cook there is a storm sewer pipe below that needs to be replaced at that location. Exner also noted he and City Arborist, Donovan Schuette struggle with tree removal as well. They are working around to keep some trees in the city and will be transplanting too. Cook replied that he believes it is about spacing and should not be that hard. Mary Christensen — Council Member Christensen thanked staff for plowing the streets. Christensen also reminded the residents to slow down and be extra cautious at intersections due the banks being high Gary Forcier — Mayor Forcier thanked those residents who have adopted a fire hydrant and removed the snow around it. Forcier also reappointed Doug McGraw to the Airport Commission. Forcier will be participating in the Disaster Planning Emergency Management Training on March 5. Forcier wished Good Luck to the boys Hutchinson Hockey team at sections and to Tucker Gifferson and Christian Kurth at the state wrestling tournament. CITY COUNCIL AGENDA FEBR UARY 26, 2019 ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:45 p.m. Motion carried unanimously.