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01-22-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 22, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staffi 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15000 — Resolution Accepting Cash Donation of $2000.00 from Village Ranch, Inc. for the Hutchinson Police Department Motion by Cook, second by Sebesta, to approve Resolution No. 15000. Council Member Cook asked if the City ever sends out thank you cards for donations received. Mr. Jaunich noted that it has not been practice, but staff can certainly begin to send out thank you cards for donations given by individuals and organizations to the City. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Organizational Meeting of January 7, 2019 (b) Regular Meeting of January 8, 2019 Motion by Cook, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES JANUARY 22, 2019 (a) Consideration for Approval of Resolution No. 15001 — Amendment to the McLeod County Hazard Mitigation Plan (b) Consideration for Approval of Wastewater Treatment Facility MBR Aeration Blower Replacement (c) Consideration for Approval of Items for 5th Avenue South Reconstruction (Letting No. 1, Project No. 19-01) 1. Resolution No. 15002 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15003 - Resolution Receiving Report and Calling Hearing on Improvement (d) Consideration for Approval of Items for Technology Drive Construction (Letting No. 5, Project No. 19-06) 3. Resolution No. 15004 - Resolution Ordering Preparation of Report on Improvement 4. Resolution No. 15005 - Resolution Receiving Report and Calling Hearing on Improvement (e) Reappointment of Jonny Block to Hutchinson EDA to December 2024 (f) Consideration for Approval of Resolution 15006 - Resolution Supporting the Increase of Local Government Aid in the 2019 Legislative Session (g) Consideration of Approval of Acquisition of a Toro Groundsmaster Mower for Parks Department (h) Consideration for Approval of Resolution No. 15007 - Resolution Approving Preliminary and Final Plat for Bear Paw Addition with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15008 - Resolution Approving Site Plan for Hutchinson Health Addition with Favorable Planning Commission Recommendation 0) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters Association on April 6, 2019, at McLeod County Fairgrounds (k) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest Allis Chalmers Club on July 28, 2019, at McLeod County Fairgrounds (1) Claims, Appropriations and Contract Payments Items 7(h) and 7(i) were pulled for separate review. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(h) had further discussion. Roman Bloemke and Sara Werk, applicants for preliminary and final plate for Bear Paw Addition, presented before the Council. Mr. Bloemke provided further information on the project. Motion by Cook, second by Czmowski, to approve Item 7(h). Motion carried unanimously. Item 7(i) had further discussion. A representative from Wold Architects presented before the Council. The representative provided a brief overview of the expansion project at Hutchinson Health. Motion by Czmowski, second by Sebesta, to approve Item 7(i). Motion carried unanimously. 2 CITY COUNCIL MINUTES JANUARY 22, 2019 PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB APPLICATION (a) Resolution No. 15009 — Resolution of the City of Hutchinson in Support of a Small Cities Development Program Rental Rehab Project for 907 Dale Street Apartments Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward reviewed the Small Cities Development Program rental rehab application materials. The information reviewed included gaining citizen input on identifying community development and housing needs of the community including the needs of very low and low income persons; the proposed SCDP activities within the application and the benefiting location(s); the overall costs and project financing, the implementation schedule, the past performance of staff proposed to carry out the project and discuss compliance with historic requirements. Judy Flemming, Program Coordinator, provided specific details on the 907 Dale Street Apartments project and financial requirements associated with it. The application deadline for the Small Cities Development Program is February 28, 2019, and awardees are notified in June. Morgan Baum, 925 2nd Avenue SW, presented before the Council. Ms. Baum noted that she has concerns with the survey that was distributed to local employers in 2018. Ms. Baum noted that not all employers contacted completed the survey. It was noted at a workshop in June that the HRA would be considering distributing a citizen survey at another time and would maybe consider small employers instead of large employers only. Mr. Jaunich clarified that a citizen survey is planned to go out this year and the Council could add a question related to housing and also child care. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution No. 15009. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (Thep urpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. LIQUOR HUTCH 2O18 YEAR END REPORT Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods provided a year end review of activities at the Liquor Hutch. The presentation included information on sales, general fund transfers, customer counts, average sale per customer, gross profits percentage, expenses, trends, successful ongoing promotions, operational challenges and a new marketing program that is being considered. 10. CREEKSIDE 2018 YEAR END REPORT Andy Kosek, Creekside Soils Manager, presented before the Council. Mr. Kosek provided a year- end review of activities of the compost facility. The overview included information on source - separated organic material tonnages received at the site, bagged sales volumes, 2018 highlights and budget comparisons amongst the refuse funds and compost funds. Council Member Cook clarified that Creekside is cash flowing and is doing well and healthy. Mr. Kosek also spoke about current equipment and potential future needs. UNFINISHED BUSINESS 11. REVIEW OF ORDINANCE 18-793 — AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 - PUBLIC PARKS CITY COUNCIL MINUTES JANUARY 22, 2019 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that late last year staff had presented potential changes to the public parks ordinance. At that time, the Council had made suggestions related to the use of sidewalks and trails running through parks, Tartan Park being the only park that was tobacco -free, use of glass within parks and a few other things. The Park Board considered these suggestions and made some clarifications to address the suggestions. Language has been added to Section 95.03 to address concerns related to use of trails and sidewalks within parks. The Park Board is recommending that all parks be tobacco free. Section 95.13 is recommended to be removed. Council Member Christensen noted that she has some concerns with all parks being tobacco -free, especially not allowing a veteran to have a cigarette in Veterans' Memorial Park. She also has concerns with enforcement of tobacco -free parks. Council Member Sebesta noted that he agrees with Council Member Christensen. Council Member Cook voiced his support of having all parks being tobacco -free. Dolf Moon, PRCE Director, noted that the Park Board's opinion is to be cognizant of youth and second-hand smoke and the rights of park utilizers. Discussion was held regarding enforcement issues. The Council concurred that other changes incorporated into the ordinance cover what the Council had suggested last November. Council Member Czmowski noted that he feels strongly about VMF baseball field being tobacco - free as well as other parks that draw children. It was noted that there could be issues if the campground was tobacco -free. Council Member Sebesta noted that he would be in favor of event organizers asking individuals not to smoke in a park during an event. However, he would not necessarily be in favor of all parks being tobacco -free or specifically not Veterans' Park. The Council concurred that they would like all parks to be smoke -free other than Veterans Park. A draft ordinance will be before the Council at an upcoming meeting for consideration. Council Member Cook asked about allowing an exception for Native American ceremonial events where smoking is a part of that. The Council was accepting of this exception. NEW BUSINESS 12. APPROVE/DENY 2019 CITY OF HUTCHINSON LEGISLATIVE PRIORITIES Matt Jaunich City Administrator, presented before the Council. Mr. Jaunich explained that this document is similar to what was adopted last year. A few changes and/or additions have been included based on discussions at the last Council meeting. This document is used as a tool to communicate the City's legislative concerns and issues both to the public and to the City's local legislators. The document could be used when staff and elected officials make trips to the State Capitol. Council Member Cook clarified that this document would be emailed or sent to legislators. He asked that the following items be highlighted as areas of emphasis: local control, LGA, beer & wine, water quality regulations and river basin. General discussion was held regarding the priorities listed. .19 CITY COUNCIL MINUTES JANUARY 22, 2019 Motion by Czmowski, second by Christensen, to approve 2019 legislative priorities. Motion carried unanimously. 13. APPROVE/DENY SEEKING BIDS FOR COMPOST TURNER AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek noted that the compost turner at Creekside is scheduled to be replaced this year as it has been in use since 2004 and is wearing out. Staff has budgeted $450,000 for the purchase of the machine and the intentions are to finance the purchase. Mr. Kosek noted that there may be multiple machines that can satisfy the needs of the operation and there are no known cooperative purchasing contracts available to take advantage of. Motion by Czmowski, second by Sebesta, to approve seeking bids for compost turner. Motion carried unanimously. 14. APPROVE/DENY SEEKING PRICE QUOTATIONS FOR CAMPGROUND SEWER PROJECT Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that eight of the twelve sites currently have issues with sanitary sewer hookups. It has been determined that it is best to pursue replacement of the sanitary sewer. Simply repairing the eight sites that have issues would be costly and likely wouldn't resolve long-term issues with the sewer main. As part of the replacement of the sanitary sewer, an additional two camp sites are planned for the east end of the current roadway. Also, when the sanitary sewer is replaced, provisions for future expansion of the campground will be provided. Restoration and other site work may be completed internally to reduce costs. Staff is requesting that the work be completed early in 2019 with completion no later than May 20, 2019 to allow for maximum use of the full service campsites. The Capital Projects Fund will fund the project. Motion by Sebesta, second by Cook, to approve seeking price quotations for campground sewer project. Motion carried unanimously. 15. APPROVE/DENY SETTING PUBLIC MEETING FOR PARKS MASTER PLAN OPEN HOUSE ON JANUARY 31, 2019, AT HUTCHINSON EVENT CENTER FROM 5:00-7:00 P.M. Matt Jaunich, City Administrator, explained that an open house is scheduled to review the Parks Master Plan. Motion by Cook, second by Sebesta, to set public meeting for Parks Master Plan Open House on January 31, 2019, from 5:00-7:00 pm at Hutchinson Event Center. Motion carried unanimously. 16. APPROVE/DENY SETTING A CLOSED COUNCIL WORKSHOP ON FEBRUARY 12, 2019, AT 4:00 P.M. TO DEVELOP OR CONSIDER OFFERS OR COUNTEROFFERS FOR THE PURCHASE OR SALE OF REAL OR PERSONAL PROPERTY PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) Matt Jaunich, City Administrator, explained that this workshop is related to identifying potential properties for the new police facility. Motion by Christensen, second by Cook, to set closed Council Workshop on February 12, 2019, at 4:00 p.m. Motion carried unanimously. CITY COUNCIL MINUTES JANUARY 22, 2019 GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Planning Commission Minutes from November 20, 2018 �b) Public Arts Commission Minutes from December 13, 2018 c) Hutchinson Housing & Redevelopment Authority Board Minutes from December 18, 2018 (d) City of Hutchinson Financial Report and Investment Report for December 2018 MISCELLANEOUS 18. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that interviews for the police chief position are taking place next week. He also reminded everyone of the open house scheduled for the Park Master Plan on January 31, 2019, at 5:00 p.m. at the Event Center. 19. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook reminded everyone that the Community Book Read is going on and encouraged residents to take part. Council Member Cook also reminded everyone that the public comment period on the pillar project goes through January 31, 2019. Comment sheets are at the City Center and on the public arts web site and the City's web site. Sculpture stroll submittals are also being accepted at this time. 20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO CONDUCT CITY ADMINISTRATOR PERFORMANCE REVIEW The Council convened into closed session to conduct the city administrator's performance review with a motion made by Czmowski, seconded by Sebesta. Motion carried unanimously. The Council reconvened into open session at 8:46 p.m. Motion by Cook, second by Czmowski, to establish a performance rating of 4.51 - outstanding, with a 6% performance increase. The performance increase will become effective March 10, 2019. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:47 p.m. Motion carried unanimously. m