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cp02-26-19Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, February 26, 2019
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hcrcby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, February 26, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 11 1 i lassan Street SIB, Hutchinson, Minnesota for the following purpose:
■ REVIEM PARKS MASTER PLAN
Matt h aunich, City Admini or
DATED: February 20, 2019
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 26, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Cross Point Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 26, 2019
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Purchase of Public Works Tractor and Mower
(b) Consideration for Approval of Cemetery Columbaria Installations
(c) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny to Operate a
Pop-up Shop at the Depot
(d) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
CITY COUNCIL AGENDA FEBRUARY 26, 2019
purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. PLANNING/ZONING/BUILDING DEPARTMENT 2018 YEAR END REPORT
10. REVIEW OF SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO.
2, PROJECT NO. 19-02)
UNFINISHED BUSINESS
11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-793 —
ORDINANCE AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY
CODE
NEW BUSINESS
12. APPROVE/DENY ITEMS RELATED TO 38-UNIT ADDITION TO WOODSTONE SENIOR
LIVING LOCATED AT 1015 AND 1025 DALE STREET SW WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION
(a) Resolution No. 15017 — Resolution Adopting Findings of Fact and Reasons for Approval of
Conditional Use Permit and Site Plan Review for a 38-Unit Addition to Woodstone Senior
Living Located at 1025 Dale Street SW
(b) Resolution No. 15018 — Resolution Approving the Vacation of Utility Easement and Roadway
Easement at 1025 Dale Street SW
(c) Ordinance No. 19-795 — First Reading of Ordinance to Rezone Property at 1015 Dale Street SW
from R-1 (Single Family Residential) to R-4 (High Density Residential)
13. APPROVE/DENY NORTH PARK TENNIS/PICKLEBALL COURT REPLACEMENT PROJECT
14. APPROVE/DENY MN/DOT DISTRICT 8 LOCAL PARTNERSHIP PROGRAM GRANT
APPLICATIONS
15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-794 — AN ORDINANCE
ESTABLISHING A SUSTAINABILITY BOARD (SET SECOND READING AND ADOPTION
FOR MARCH 12, 2019)
16. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-795 — AN ORDINANCE
REPEALING SECTIONS 31.26 AND 31.31 OF THE HUTCHINSON CITY CODE
PERTAINING TO THE CREEKSIDE ADVISORY BOARD AND THE TREE BOARD (SET
SECOND READING AND ADOPTION FOR MARCH 12, 2019)
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Snow Removal and Ice Control Report — October 2018 to January 2019
b) City of Hutchinson Financial Reports and Investment Reports for January 2019
(c) Hutchinson Housing & Redevelopment Authority Board Minutes from January 15, 2019
2
CITY COUNCIL AGENDA FEBRUARY 26, 2019
(d) Planning Commission Minutes from January 15, 2019
�e) Public Arts Commission Minutes from January 14, 2019
f) Planning/Zoning/Building Department Quarterly Report
MISCELLANEOUS
18. STAFF UPDATES
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 12, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Marry
decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents,
and other questions or reformation that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator and Marc
Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression ofthe private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff}
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15010 — Resolution Accepting Cash Donation of $9888.00 from Hutchinson
Rotary Foundation for Rotary Park Play Structure
Jaunich noted that a few years ago the Rotary Foundation had committed approximately $40,000
for the Rotary Park Play structure and this is the final donation.
Motion by Cook, second by Czmowski, to approve Resolution No. 15010. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor f he will be acceppting public comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than f ve minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
G. APPROVAL OF MINUTES
(a) Regular Meeting of January 22, 2019
(b) Workshop of January 22, 2019
(c) Summary of Closed Meeting Proceedings City Administrator Annual Performance Review
Session of January 22, 2019
Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
e items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
CITY COUNCIL MINUTES — FEBR UARY 12, 2019
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15011 — Transferring Funds to the 2018
Construction Fund and General Fund
(b) Consideration for Approval of Resolution No. 15012 — Revising the 2019 Designated
Depositories for the City of Hutchinson
(c) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Minted
Patina Event at McLeod County Fairgrounds on March 29 & 30, 2019
(d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever at McLeod County Fairgrounds on March 9, 2019
(e) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
NWTF at McLeod County Fairgrounds on February 15 & 16, 2019
(f) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
February 23, 2019, at Days Inn
(g) Consideration for Approval of Letter of Support for Carver County's INFRA Program
Application for the US Highway 212 Rural Freight Access Project
(h) Consideration for Approval of Section B and Section B Attachments as Part of the Small Cities
Development Program Rental Rehab Application
(i) Hutchinson Pillars Project "Public Comment" Report
0) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda I. Motion carried
unanimously.
S. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. 5T11 AVENUE SOUTH RECONSTRUCTION — LETTING NO. 1, PROJECT NO. 19-01
(a) Resolution No. 15013 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15014 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
2
CITY COUNCIL MINUTES — FEBR UAR Y 12, 2019
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the
improvements on 5`t' Avenue SE run from Lynn Road SW to the 5`h Avenue bridge and include
partial street reconstruction with storm sewer, sanitary sewer, street lighting, trail, sidewalk, and
landscaping. The project is anticipated to start in the spring/summer of 2019 and should be
completed within one construction season. The estimated project cost is $2,490,000. Almost $1
million is being utilized in state aid funding and $1,090,000 will be utilized in city bonding with
$160,000 coming from property assessments. The remainder of the funding will come from the
waterlwastewaterlstonnwater funds. Bids for the project are proposed to be opened on April 3,
2019. Mr. Exner reviewed the scope of the project as well as the phasing of the project.
Chuck Platisha, 339 5`h Avenue SW, presented before the Council. Mr. Platisha asked if with the
installation of the trail will the road be significantly narrowed. Mr. Platisha had concerns with
narrow streets and parking issues. It was clarified that 5th Avenue is a truck route, but west of Main
Street has been removed from the state aid system.
Jan Brown, 445 Hassan Street, presented before the Council. Ms. Brown asked if VMF Ballpark
will be addressed during construction so visitors can access the field. Ms. Brown also spoke about
truck traffic on 5'h Avenue and the vast amount of trucks that travel the route daily. She would like
the noise the truck route brings to residents to be addressed in some way. A suggestion was made to
contact 3M and ask that they inform their haulers to use the bypass if at all possible.
Carl Horton, 506 Glen Street SW, presented before the Council. Mr. Horton asked questions about
the width of the sidewalk being installed. Mr. Exner explained that 6-foot wide walkways are the
new recommendation to accommodate ADA standards. Maintenance of walkways and cost of the
walkway was discussed. Mr. Horton asked about the new trees that will replace those that are being
removed. Mr. Horton also asked about construction costs and the bidding process.
John Lofdahl, 542 Jefferson Street, presented before the Council. Mr. Lofdahl had access questions
due to being in the area of the alley. Mr. Exner noted that any interruptions shouldn't be lengthy in
nature, however City staff will communicate any delays to the residents.
Motion by Czmowski, second by Cook, to close public hearing. Motion carried unanimously.
Kent Exner noted that a letter had been submitted by a property owner at 330 51 Avenue SW with
concerns. Staff will attempt to work with the property owner on her concerns. Motion carried
unanimously.
Motion by Czmowski, second by Cook, to approve Resolution Nos. 15013 and 15014.
10. TECHNOLOGY DRIVE CONSTRUCTION — LETTING NO.5, PROJECT NO. 19-06
(a) Resolution No. 15015 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15016 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this public
roadway improvement has been in development for over a year. The roadway has served as a
driveway to HTI, now TDK, since it was first built. Staff has been working on transitioning the
driveway to a public roadway that would terminate into a cul-de-sac and direct towards Uponor
parking and direct towards the TDK site. Mr. Exner explained the project as consisting of
grading, curb and gutter, draintile installation, surfacing, storm sewer, street lighting,
landscaping, striping, signage, restoration and appurtenances. Mr. Exner explained that staff has
been working with the five adjacent property owners. It is being recommended to assess Uponor
for 50% of the project and the EDA is working on obtaining a DEED grant with the remainder
being covered with City bonding dollars. Marc Sebora, City Attorney, spoke about the process
for conveyance of the parcel.
Motion by Czmowski, second by Christensen, to close public hearing. Motion carried
unanimously.
CITY COUNCIL MINUTES -- FEBR UARY 12, 2019
Motion by Cook, second by Czmowski, to approve Resolution Nos. 15015 and 15016. Motion
carried unanimously.
purpose o this portion a t e agen a is to provide the ( unci with information necessary to craft wise policy.
rdes items like monthly or annual reports and communications from other entities.)
11. FIRE DEPARTMENT 2018 YEAR END REPORT
Fire Chief Mike Schumann presented the fire department's year end report. Chief Schumann
reviewed the goal and objectives of the department in the areas of response, training,
equipment/bullding, inspections/prevention/public relations and innovative thinking. Chief
Schumann also reviewed staffing and officers of the department. Chief Schumann further reviewed
operational data, vehicle maintenance and capital improvement information for the department.
Chief Schumann also spoke about personal protective equipment and specifically cancer -prevention
equipment.
UNFINISHED BUSINESS
12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-793 — ORDINANCE
AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY CODE (SET
SECOND READING AND POTENTIAL ADOPTION FOR FEBRUARY 26, 2019)
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this item
has been discussed a couple of times amongst the Council. Mr. Jaunich presented an ordinance that
has instituted desires of the Park & Rec Board as well as the City Council. One section of the
ordinance pertaining to tobacco -free parks may need more discussion as there are various opinions
on this matter. Three versions of this section of the ordinance are presented and are included in the
Council packet. The first option is an all-out ban which is recommended by the Park and Rec
Board. The second option includes some exceptions for Native American ceremonies, the McLeod
County Veterans Memorial Park and the Luce Line Strate Trail. The third option is how it is
currently written in Chapter 95. Other options could be considered as well. Mayor Forcier noted
that he has been approached by some veterans and they asked that McLeod County Veterans
Memorial Park not be included as a tobacco -free park.
John Lofdahl presented before the Council. Mr. Lofdahl provided several statistics pertaining to
veterans and smoking. Mr. Lofdahl spoke as a veteran of the United States Navy and requested that
Veterans Memorial Park be a tobacco -free park.
Council Member Cook distributed a copy of a proposed tobacco -free policy instead of an ordinance.
Council Member Cook felt that having a policy in place could be an alternative as it is still
enforceable by City staff. A policy gives administration some latitude related to City festivals and
other events.
Discussion was held regarding a tobacco -free campground and how that is addressed. General
discussion was held regarding the pros and cons of having a tobacco -free policy/ordinance.
Council Member Czmowski suggested perhaps language be included in the ordinance that doesn't
allow smoking within 30 yards of a playground structure or where children will be playing.
4
CITY COUNCIL MINUTES — FEERUARY 12, 2019
Motion by Sebesta, second by Christensen, to remove Section 95.08 from the proposed ordinance
and approve the remainder of the ordinance as a first reading. Council Member Czmowski
requested that the ordinance be approved as the section is currently written so at least the skate park
area is still maintained as a tobacco -free park. Motion by Sebesta, second by Christensen, to amend
the motion to leave the language in 95.08 as written. Roll call vote was taken: Christensen —aye;
Sebesta — aye; Cook — nay; Czmowskiw — aye; Forcier — aye. Motion carried 4 to 1. The second
reading will be before the Council at the next meeting.
NEW BUSINESS
13. APPROVE/DENY ENTERING INTO A FACILTY AGREEMENT WITH RIVERSONG FOR
MASONIC WEST RIVER PARK STAGE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a
representative from RiverSong is present to explain the facility agreement.
Betsy Price, RiverSong, presented before the Council. Ms. Price explained that RiverSong is in the
process of submitting a grant to the Arts Council to do some upgrades to the Masonic West River
Park stage. Because the City owns the stage, the grant application requires that an agreement be put
in place by the two organizations.
Motion by Cook, second by Christensen, to approve entering into a facility agreement with
RiverSong for use of Masonic West River Park stage. Motion carried unanimously.
14. APPROVE/DENY HUTCHINSON PILLARS PROJECT PRELIMINARY APPROVAL AND
ALLOCATION OF FUNDING
Council Member Cook noted that the Public Arts Commission is proposing to add four pillars at
several Main Street intersections in downtown as part of the Main Street 2020 streetscaping plan.
Each pillar would represent a community value: Service, Humanity, Sustainability and Education
and use art to help describe the values and their connection to the community. The estimated
project cost is $75,000 and the suggested funding sources include up to $38,000 from the City
(community improvement fund or other), $18,000 from existing public art funds and $19,000 in
grants. Theyroject has been reviewed by the Main Street 2020 citizens advisory board, MnDOT
and at the City Council's streetscaping workshop. Also, a 30-day public comment period was
provded for and generated largely positive responses. The Public Arts Commission is now at a
point where they need the Council's preliminary approval and commitment to allocate up to
$38,000 to start soliciting grants and artists for the project. The Council will have an opportunity to
provide final approval in September after artists have been selected and the Public Arts Commission
finds out if they are successful in their grant request. MnDOT still needs to give their final approval
as well.
Motion by Czmowski, second by Christensen, to approve Hutchinson Pillars preliminary project.
Council Member Sebesta noted that 16 out of 19 people approved of the project via the survey.
Sebesta asked if those 16 people who were in favor of it could donate to the project to keep the
City's cost lower. Jaunich noted that question was not posed. Roll call vote was taken:
Christensen — aye; Sebesta — nay; Cook - aye; Czmowski — aye; Forcier — nay. Motion carried 3 to
2.
15. APPROVE/DENY AUTHORIZING STAFF TO APPLY FOR THE BLANDIN COMMUNITY
LEADERSHIP PROGRAM
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
Council has asked staff to consider applying for the Blandin Community Leadership Program. The
application period is due March 31, 2019 to be considered for 2020 implementation. With the 2020
5
CITY COUNCIL MINUTES — FEBR UAR Y 12, 2019
Main Street project, this may be a good opportunity to pursue something like this, Staff would be
looking to partner with the Chamber of Commerce on a project like this. If approved, the cost for
this project would be budgeted for in the 2020 budget.
Motion by Cook, second by Czmowski, to authorize staff to apply for the Blandin Community
Leadership Program. Motion carried unanimously.
16. APPROVE/DENY SETTING JOINT MEETING WITH MCLEOD COUNTY BOARD OF
COMMISSIONERS ON FEBRUARY 21, 2019, AT 1:00 P.M. AT MCLEOD COUNTY SOLID
WASTE FACILITY
Motion by Sebesta, second by Christensen, to set joint meeting with McLeod County Board of
Commissioners for February 21, 2019, at 1:00 p.m. at McLeod County Solid Waste Facility.
Motion carried unanimously.
17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 26, 2019, TO REVIEW
PARKS MASTER PLAN
Matt Jaunich noted this workshop will be a follow up from the open house that was held.
Motion by Cook, second by Forcier, to set Council workshop for February 26, 2019, at 4:00 p.m. to
review Parks Master Plan. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to dead with organizational development issues, including policies,
perfonnances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from November 26, 2018
(b) Hutchinson Utilities Commission Minutes from December 12, 2018
(c) Economic Development Authority Board Minutes from January 2, 2019
MISCELLANEOUS
19. STAFF UPDATES
Kent Exner — Mr. Exner spoke about snow removal operations over the last few weeks; Glencoe
Transportation Study open house being held on February 16th and Hwy 22 to Hwy 212 connection will
be discussed; NE Ring Road projject is being worked on by McLeod County— this is the connection of
Hwy7122 to Hwy 15 North; staff is progressing on Transportation Alternatives grant application being
submitted on the Hwy 7/Montana Street crossing.
Matt Jaunich — Mr. Jaunich noted that a Certificate of Achievement for the CAFR was received by
City's Finance Department; Mr. Jaunich also reminded the Council that the Council update period of
the agenda is for council members to provide updates on the various boards/commissions that they sit
on; Mr. Jaunich also spoke about the proposed upgrades to the ice arena(s) that was published in the
newspaper and that these upgrades are not on the City's five-year plan — it was implied that these
upgrades may be happening sooner than later and he clarified that that is not accurate
20. COUNCILIMAYOR UPDATE
Steve Cook — Council Member Cook noted that Sculpture Stroll submissions are being accepted;
He mentioned that he and other council members attended the LMC's elected officials conference
and it was very well done.
Mary Christensen — Council Member Christensen also expressed how impressive the LMC
conference was; She also asked that all residents shovel their sidewalks due to the vast amount of
31
C17Y COUNCIL MINUTES— FEBRVARY 12, 2019
snowfall received
Dave Sebesta — Council Member Sebesta also spoke about snow removal operations; Council
Member Sebesta also spoke about the LMC conference and the benefits of it for him.
Gary Forcier — Mayor Forcier reminded residents to adopt -a -fire hydrant and shovel snow away
from hydrants at least three feet around it; Mayor Forcier also noted that he intends to appoint John
Lofdahl to the Planning Commission; Mayor Forcier provided updates on the high school teams and
how they are faring
ADJOURNMENT
Motion by Czmowski, second by Cook, to adjourn at 8:15 p.m. Motion carried unanimously.
7
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of approval for PR#19869 - Tractor & mower
Department: Public Works
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Replacement of a tractor and mower was budgeted for in the 2019 Fleet budget. The budget was $42,500 for the
tractor and $16,000 for the mower, for a total of $58,500.
Vendors were provided with a general description of the class of tractor that was being sought. Mower options were
for a 12' or 14' finish mower. Other potential attachments were identified to ensure we would get a capable and
reliable tractor.
After reviewing the nine responses from six vendors, Public Works staff recommended the tractor and mower to the
Fleet Committee for their review.
The tractor/mower recommended is as follows:
New Holland Power Star 65 tractor 39,800
Zuidberg front 3-point hitch 6,300
Discount for tractor in inventory (1,800) (if available, tractor is in stock now)
Tractor cost 44,300
14' finish mower 14,700
Tractor/mower cost 59,000 ($500 above estimate)
Less trade (19,000) 2005 Kubota, 2005 12' finish mower, 2012 15' mower
Net transaction 40,000
BOARD ACTION REQUESTED:
Approval of Purchase Requisition #19869 to Lano Equipment, Norwood MN.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 59,000.00
Total City Cost: $ 40,000.00 Funding Source: Vehicle/Equipment Replacement Fund
Remaining Cost: $ 19,000.00 Funding Source: Trade-in value of existing equipment
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
February 4, 2019
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Andy Reid, Finance Director
Kent Exner, DPW/City Engineer
Subject: Compact utility tractor & mower
The 2019 fleet budget included a tractor and mower. The budget was set at $42,500 for the
tractor and $16,000 for the mower, for a total of $58,500. Trade values were not included in the
budget.
Public Works staff solicited proposals from seven vendors to identify a compact utility tractor
and finish mower that would best suit the City's needs. On Wednesday, February 13, a meeting
of the Fleet Committee was held to discuss the proposed purchase.
Public Works staff reviewed nine responses we received, selecting a preferred option and two
other options. The preferred option was selected primarily because it has a 4-cylinder diesel
engine, whereas options #2, and #3 are both 3-cylinder diesel tractors. The 4-cylinder model
was recommended, as it is expected to be more reliable over the 12-15 years we anticipate
operating this tractor.
PREFERRED OPTION
Lano Equipment, Norwood
New Holland Power Star 65 tractor
39,800
Zuidberg front 3-point hitch
6,300
Discount for tractor in inventory*
(1,800)
Tractor cost
44,300
14' finish mower
14,700
Tractor & mower cost
59,000
Trade tractor, 12' mower, 15' mower
(19,000)
Net Cost
40,000
(*if available. Is in stock now)
OPTION # 2
L&P Supply, Hutchinson
John Deere 5065E tractor
36,492
Greenlink Laforge front 3-point hitch
4,120
Tractor cost
40,612
14' finish mower
12,969
Tractor & mower cost
53,581
Trade tractor, 12' mower, 15' mower
(15,000)
Net Cost
38,581
(1PTIM] tR
Lano Equipment, Norwood
New Holland Workmaster 65 Tractor
34,000
Zuidberg front 3-point hitch
6,300
Tractor cost
40,300
14' finish mower
14,700
Tractor & mower cost
55,000
Trade tractor, 12' mower, 15' mower
(19,000)
Net Cost
36,000
When soliciting various vendors, we asked them to identify the best equipment they would
recommend based on the following general City specifications:
❑ Engine hp 50-65 ❑ PTO hp 45-55 ❑ Power shuttle transmission
❑ Differential lock ❑ Front wheel assist ❑ Cab with AC & heat
❑ 2,200# minimum front 3-point, if available.
❑ Tires suitable for side hills, winter traction, must wear well on paved surfaces.
❑ Option for either a 12' finish mower or 14' finish mower.
Vendors were notified the City would be trading existing equipment:
• 2005 Kubota L3830 HST tractor -hydrostatic
• 2005 12' Woods BW12 144" mower
• 2012 15' Tiger TFR-1800C 180" flex -wing rotary mower
We also informed vendors of POTENTIAL future uses, to make sure the City would get a tractor
capable of these functions.
❑ Landscape maintenance ❑ Fungicide & landscape spraying ❑ Disc mowing
landscape rake 150-gal boom sprayer 6-7' (heavy grass)
spring tooth drag ❑ Snow removal ❑ Gravel surface maint.
over -seeder 8' or 9' snowplow hydraulic scraper
grading scraper
1015 Hwy. 212 - P.O.Box 299
LANO Equipment NORWOOD YOUNG AMERICA, MN 55368
of Norwood (952) 467-2181 Fax (952) 467-3259
Bill to: City of Hutchinson
Contact: John Olson
Address:
City, State & Zip: Hutchinson, Mn. 55350
Phone Number:
Fax Number:
Ship to:
uanut L)escr► rron
1 New Holland Power Star 65 tractor. FWA, Cab, All
standard equipment as listed on attached pages.
Standard R1 tires swapped out for Good Year Soft Track
R3 tires. 16.9x30 rear and 11.2x24 front. Optional 3rd
rear remote valve installed for optional front three-point
hitch. Tractor serviced and delivered to Hutchinson.
Quote/Order? quote
Date: 1 /10/2019
Confirmed:
Terms:
LISE rlrrrce uttore i rice
$39.800.00
1* 1Optional loader joystick valve inleu of 3rd remote $500.00 1 1 1
O tional Zuidber front three-point hitch with opt. HD
Torsion Tube Kit. Installed. $6,300.00
Additional Comments:
Trade 2005 Kubota L3830 tractor.
Sign here to Accept Order Date
)note Price:
'rade Allowance
Jet Price:
'lus Tax if applicable
)uote Total:
If paid Der terms above.
$9,000.0
l
FLTURE I
-T1 LO 04
POWERSTAR 65-75 A LA CARTE CAB I
US PRICE LIST
Standard Equipment
KEY SELLING POINTS:
-CommandArc' ergonomically places
most frequently used controls to
operator's right
-Ten repositionable vents for heating
and air conditioning
-12x12 Transmission
-Mechanical or hydraulic shuttle lever
-Full-size instructor seat option
-Tier 4B EPA emissions compliant
DIESEL ENGINE
PowerStar 65
64 Gross Engine hp
50 PTO hp @ 2300 rpm
4 Cyl Turbocharged Engine
207 cu in (3.4 L) Displacement
ALL MODELS
US EPA Tier 4B Emissions Compliant
Bosch Fuel Injection Pump
Electric Engine Shutoff
Hand and Foot Throttle Controls
Grid Heater Starting Aid
Air Cleaner: Dry Type with Safety
Element
Under Hood Muffler
Vertical Exhaust
Fuel Sediment Filter with Water Sensor
23.8 gal Fuel Tank w/ Protection Shield
Parking brake
TRANSMISSION
Wet Clutch
LH side steering column mounted
shuttle
12 Forward and 12 Reverse Speeds
(4) Synchronized Gears
(3) Non -synchronized Ranges
Forward Reverse Power Shuttle
FWD - 19 mph (30 kph)
Speed varies with tire selection
AXLES
2WD HD FRONT AXLE - PowerStar 75
Inverted U-section type
Adjustable Tread Width from 57.0 in.
to 79.7 in.
FWD FRONT AXLE
Electro-Hydraulic engagement standard
Adjustable Tread Width from 60.8 in.
to 76.6 in.
Limited Slip Differential Lock
REAR AXLE
Flange Type
Adjustable Tread Width 52.2 in.
to 76.0 in.
Rear Differential Lock - 2WD and FWD
mechanically engaged.
HYDRAULIC SYSTEM
Open Center System
(2) Open Center Valves with detent
Dual Gear Pumps
Implement Pump: 12.5 gpm (47.5 L)
Steering Pump: 7.3 gpm (27.5 L)
Total Flow: 19.8 gpm (75 L)
PTO
540 rpm Mechanical PTO
(1-3/8 in. 6 splines)
Fully Independent, dry clutch
Mechanical Engagement
Flip -up PTO Shaft Guard
Page 10 of 94 -T1 LO 04 0032 000 01-OCT-18
KIM:
L AGRICULTURE
POWERSTAR 65-76 A LA CARTE CAB
US PRICE LIST
Standard Equipment
HITCH
3-point Category II with flex lower links
and telescoping stabilizers
3664 lbs. Lift Capacity (SAE)
Swinging Drawbar
Mechanical Draft Control
Upper Link Draft Sensing
STEERING/BRAKES
Hydrostatic Power Steering
Brakes -
Wet disk brakes
Hydraulically assited
INSTRUMENTATION
Analog Instrumentation with warning
lights for air cleaner service,
alternator, oil pressure, fuel
sediment/water sensor, PTO
engagement, head light high beam,
low fuel and parking brake, digital
speed readout
Gauges for fuel level, engine
temperature, tachometer and hour
meter
ELECTRICAL
(1) 800 cca Heavy-duty Battery
Alternator: 120 amp
7-pin Outlet for trailer/implement lighting
and signals
4-pin Power Outlet (30 amp)
8 amp single pole
Auxiliary power socket (cigarette lighter)
LIGHTING
Front: (2) Halogen Headlights and
(2) cab mounted worklights
Rear: (2) cab mounted worklights
Turn Signals/Flashers/Rear Lights
-T1 LO 04
OPERATOR PROTECTIVE STRUCTURE
ROPS protected, flat deck platform with
heat and air conditioning, tinted
windshield, retractable sun screen,
front wiper and washer, two doors
with locks, two external mirrors,
openable side windows, hinged rear
window (fully opens)
Steering Wheel - adjustable tilt
Seat - Cloth covered with air
suspension and 10 degrees of swivel,
operator's presence sensor, retractable
seat belt and arm rests
Instructor Seat
Suspended pedals
Radio, speakers, and antenna
MISCELLANEOUS
Pivoting Engine Hood
SMV Emblem
Toolbox
Toolbox on ROPS unit located in fenders
WARRANTY
New Holland Standard Warranty Applies
Page 11 of 94
-T1L0 04 0032 000 01-OCT-18
LANO Equipment
of Norwood
Bill to: City of Hutchinson
Contact: John Olson
Address:
City, State & Zip:
Phone Number:
Fax Number:
Ship to:
Quanti Description
1015 Hwy. 212 - P.O.Box 299
NORWOOD YOUNG AMERICA, MN 55368
(952) 467-2181 Fax (952) 467-3259
,JAUX LAIN V
Quote/Order?
Date: 1 /10/2019
Confirmed;
Terms:
List Price Quote Price
All units bid would be new 2019 models except as
noted option.
Land ride AFM 4211 new cany over with savings of
$2,000.00
There is a new New Holland 2018 Power Star 65
available as of today. This unit would get the 3rd rear
remote valve installed. The joystick option would not
be available. There is a savings of $1800. on this tractor
if still available when purchase agreement made.
Additional
Date
Sign here to Accept Order
Quote Price:
Trade Allowance
Net Price:
Plus Tax if applicable
Quote Total:
(if paid pet, terms above.)
1015 Hwy. 212 - P.O.Box 299
LANO Equipment NORWOOD YOUNG AMERICA, MN 55368
of Norwood (952) 467-2181 Fax (952) 467-3259
Bill to. City of Hitchinson
Contact: John Olson
Address:
City, State & Zip: Hutchinson, Mn. 55350
Phone Number:
Fax Number:
Ship to:
Quantity Description
JAWL 1,&v u
Quote/Order? quote
Date: 1 /10/2019
Confirmed:
Terms:
List Price Quote Price
1
Land ride AFM 4211 11'1" mower
$18,612.00
freight and pre
$782.00
$19,394.00
$13,900.00
Option. New 2013 carry over AFM 4211 mower. New, never
with new factory warranty
$11,900.00
1
Land ride AFM 4214 14' cut mower
$19,591.00
freight and prep
$858.80
$20,449.80
$14,700.00
Additional Comments:
Sign here to Accept Order Date
)uote Price:
grade Allowance
Jet Price:
'lus Tax if applicable
luote Total:
V paid per terms above.
LANO
Equipment
of Norwood
Bill to: City of Hutchinson
Contact: John Olson
Address:
City, State & Zip: Hutchinson. Mn. 55350
Phone Number:
Fax Number:
Ship to:
1015 Hwy. 212 - P.O.Box 299
NORWOOD YOUNG AMERICA, MN 55368
(952)467-2181 Fax (952) 467-3259
jAUIL LAN V
Quote/Order? quote
Date: 1 /10/2019
Confirmed:
Terms:
uore
(Trade values of used mowers I I I
1 112005 Woods TBW 12-144 mower 1 1 ($3,500.00)1
1 112012 Tiqer TFR-1800C 180" flex wing cutter 1 1 ($6,500.00)1
Additional Comments:
Sign here to Accept Order Date
)uote Price:
trade Allowance
Jet Price:
plus Tax if applicable
quote Total:
'if Daid Der terms above
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of approval for PR#19871 - Columbaria (4 ea. @ 40 units)
Department: Public Works
LICENSE SECTION
Meeting Date: 2/22/2019
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In 2015, a shelter was placed in the columbaria area. As part of that project, four additional columbaria foundations
were constructed to subsequently supplement the five existing columbaria.
Since 2015, all of five columbaria are being used and the last one, opened in 2018, already has 13 of 40 niches sold.
In recognition of this, a project was included in the 2019 CIP to complete the columbaria area in the northeast corner
of the cemetery.
Cold Spring has supplied the other columbaria and also the shelter.
The budget for this project was estimated at $60,000.
The pricing includes installation on the existing four foundations that were installed as part of the 2015 columbaria
shelter project.
BOARD ACTION REQUESTED:
Approval of Purchase Requisition #19871 to Cold Spring, Cold Spring MN.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 54,589.00
Total City Cost: $ 54,589.00 Funding Source: F/B reserved for cemetery perpetual care
Remaining Cost: $ 0.00 Funding Source:
Oakland Cemetery
1400 Adams Street SE
Hutchinson, MN 55350
Attn: SONJA MUELLERLEILE
Ref: 4 Columbariums
Project Name:
Project Location
PRELIMINARY BUDGET PRICING
02/11 /2019
PH: 320-234-2583
FX: 320-234-5644
No. of Pages: 1
(4) 40 Niche Columbariums
Hutchinson, MN
Per Design, 5252X these four (4) rectangular units will be 8 niches wide x 5 niches high with single depth
niches loading one side, matching existing job 1001289.
Interior units are concrete with a durable polystyrene closure.
The cabinets are completely clad in granite.
Niche fronts will be polished (narrow range) Academy Black granite and hung with bronze rosette hangers,
each granite front covers two openings.
Niche trim will be polished (select 50) Moonlight Gray / Rockville White granite.
Niche fronts will be pre -drilled for bronze memorialization (two holes per opening).
Coldspring will install these units.
Units will be shipped preassembled to the site.
Purchaser responsible for the landscaping, foundation and memorialization (foundations already in place).
Freight to Hutchinson MN included.
Your price for four (4) units, excluding tax, is $54,589.00
This price is valid for 60 days.
Coldspring 10/50 Worry -Free Warranty is included.
Estimated production is 12-14 weeks from receipt of signed order.
Pricing as noted above is for budget purposes only.
Submitted By
Gary Gertken
17482 Granite West Road, Cold Spring, MN 56320-4578 USA
P:800-328-5040 P:320-685-3621 F:320-685-8490
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Transient Merchant License Application - Tina Novotny
Department: Administration
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete Y,
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's
apparel and accessories. Ms. Novotny intends to rent the Depot or other space on multiple occasions throughout the
year, as she has done the last couple of years, to host these sales. Ms. Novotny has operated similar -type shops in
the City of Olivia and again did so in the City of Hutchinson the last couple of years as well. Ms. Novotny has
submitted all appropriate documentation required for the license.
BOARD ACTION REQUESTED:
Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
� r
Li!!� `1
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 597-5151 /Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No. 111)
A2plication T e choose one
LI Peddler
$125.00 Date of Application
-Z Ji,
Transient Merchant
$125.00 License Period:
❑ Expires on
December 31 u of
license year
Valid for the
following dates:
❑ Parade Peddler
$ 30.00 Date of Event:
Applicant Information
2" X 2" Picture Required
Name: Tina Novotnj
Height: 5' 8" Weight: 145 Eye Color: Blue
Driver's License Number:
State: MN
' 1
Penmanent Address: 45164 880'h Avenue
y'
1, 1
Hector MN
City Sfak
55342
Zip
y,
-.
Permanent Telephone: 320 848-6075
Temporary Address: NIA
City state
Zip
Temporary Telephone Access: NIA
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes ®no
If yes, state the nature of offense and punishment or penalty assessed therefore:
City of Hutchinson
Application for Peddlers and Transient merchants
Page 2 of 4
Location Information
Depot Marketplace (temporary venue:)
Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WA Y)
25 Adams St SE Hutchinson MN 55350
Location Address City State zip
If the applicant is not the property owner, the
property owner must sign below granting
permission for use of said property:
� - 1
Property o Iner siknature Property owner r wme � w
Business Information
Describe relationship between applicant and employer:
The Applicant is The Business Owner; Self Employed
Describe nature of business and describe items) offered:
Pop -Up Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of
Home Goods Such as Handcrafted Barn Wood Items, Etc.
Describe method of delivery:
Short-term Rental of a Space to Host a Pop -Up Sale sales are approx.
two -three days
— thursday thru saturda
Describe source of supply. I currently work with suppliers from the west coast
Oran eShine
(213)745-3001
Supplier Name
Suppler Phone Number
1015 S Crocker 5t. #S21
Los Angeles
CA
90021
Supplier Address
City
State
Zip
FashionGo
(213) 745-2667
Supplier Name
Suppler Phone Number
726 E. 12th St. #306
Las Angeles
CA
90021
Supplier Address
City
Stale
Zip
Handha Fashion
(213)489-5861
Supplier Name
Suppler Phone Number
2866 W. 7th St.
Los Angeles
CA
90005
Supplier Address
city
State
zip
Information
Provide two (2) property owners (in McLeod County) for character references:
Matt Field, CEO of Goebel Fixture Company_
Property Owner Name
528 Dale Street SW Hutchinson
Property Owner Address City
David Blake
Property Owner Name
20636 Hwy 15 North
587-2112
Property Owner Phone Number
N N 55350
State Zip
587-6152
Property Owner Phone Number
Hutchinson MN 55350
Owner .Address
State
City of Hutchinson
application for Peddlers and Transient Merchants
Page 3 of 4
Reference Information
continued
List last (up to three
(3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
Olivia
MN
12/6118 1218118
to
City
state
Date(s) gf Act-ity
Hutchinson
MN
11/15/18 to 11/16/18
City
state
Dale(s) of Activity
Hutchinson
MN
9/13118 to 9/14/18
City
State
Dates) of activity
The following items need to be completed and/or attached in order for the application to be processed:
ApplicationlInvestigation fee paid in full (check or money order): © yes a no
Application completed in full and signed: ❑x yes ❑ no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment fora not exceeding 90 days or both, plus, in either case, the costs of prosecution.
2JS Il
'S
Internal Use Only
Police J1 approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H 1Lieenes/ApplicationePeddlcr, Solicitor. TTaI]SIe11I.dx
Date
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
-------------------
02/15/2019
Check
-----------------
EFT884
Vendor Name
---------------------------------------------------------
EFTPS
Description
----------------------------------------------------------------------
PAYROLL 1/27 - 2/9/2019
Amount
-----------------
60,743.96
02/15/2019
EFT885
Child Support
PAYROLL 1/27 - 2/9/2019
149.54
02/15/2019
EFT886
MN Dept of Revenue
PAYROLL 1/27 - 2/9/2019
12,448.31
02/15/2019
EFT887
Provident Life
PAYROLL 1/27 - 2/9/2019
666.41
02/15/2019
EFT888
PERA
PAYROLL 1/27 - 2/9/2019
50,788.74
02/15/2019
EFT889
TASC-Flex
PAYROLL 1/27 - 2/9/2019
1,532.02
02/15/2019
EFT890
TASC-H S A
PAYROLL 1/27 - 2/9/2019
13,245.93
02/15/2019
EFT891
ICMA
PAYROLL 1/27 - 2/9/2019
2,360.00
02/15/2019
EFT892
VOYA
PAYROLL 1/27 - 2/9/2019
480.00
02/15/2019
EFT893
MNDCP
PAYROLL 1/27 - 2/9/2019
350.00
02/15/2019
204517
Manual Payroll check
PAYROLL 1/27 - 2/9/2019
72.84
02/15/2019
204518
MNPEA
PAYROLL 1/27 - 2/9/2019
507.00
02/15/2019
204519
Unum Life Insurance
PAYROLL 1/27 - 2/9/2019
1,137.29
02/15/2019
204520
HART
PAYROLL 1/27 - 2/9/2019
566.37
02/12/2019
204345
DVS RENEWAL (VOID)
VOID PREVIOUS CHECK - REISSUE SEPARATE CHECKS
(34.50)
02/12/2019
204521
DVS RENEWAL
TABS FOR #4497 2019 FORD EXPLORER POLICE
23.50
02/12/2019
204522
DVS RENEWAL
2009 CHEVY #1801 TABS
11.00
02/26/2019
204523
48FORTY SOLUTIONS, LLC
PALLETS FOR CREEKSIDE
10,456.01
02/26/2019
204524
A R ENGH HEATING & AIR CONDITIONING
SERVICE TO AIR HANDLER AT WWTP
190.00
02/26/2019
204525
ACE HARDWARE
REPAIR SUPPLIES FOR VARIOUS DEPARTMENTS
598.08
02/26/2019
204526
ALL AMERICA PRESSURE WASHER MFG
SEWER NOZZLE - STORM WATER
85.00
02/26/2019
204527
ALLINA HEALTH SYSTEM
MEDICAL, 1ST QTR 2019 EDUCATION - FIRE DEPT
807.17
02/26/2019
204528
ALPHA WIRELESS
FEBRUARY MAINTENANCE
794.75
02/26/2019
204529
AMERICAN BOTTLING CO
FEBRUARY COST OF GOODS - LIQUOR HUTCH
122.32
02/26/2019
204530
AMERICAN PUMP COMPANY
HYDRAULIC PUMP REBUILDS, USED SET - WWTP/STWT
4,700.00
02/26/2019
204531
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS - LIQUOR STORE
233.46
02/26/2019
204532
APPLIED CONCEPTS INC
ANTENNA CABLES - POLICE
219.00
02/26/2019
204533
ARLYN'S PHOTOS
16 X 20 FRAMED PHOTO - POLICE DEPT
120.00
02/26/2019
204534
ARTISAN BEER COMPANY
FEBRUARY COST OF GOODS - LIQUOR HUTCH
1,818.00
02/26/2019
204535
AUTO VALUE - GLENCOE
AUTO REPAIR SUPPLIES FOR VARIOUS DEPARTMENTS
559.58
02/26/2019
204536
BELLBOY CORP
FEBRUARY COST OF GOODS - LIQUOR HUTCH
2,066.06
02/26/2019
204537
BENNY'S MEAT MARKET
FOOD FOR ANNUAL RURAL FIRE BOARD MEETING
304.59
02/26/2019
204538
BERNICK'S
CONCESSIONS SUPPLIES & LIQUOR STORE INVENTORY
645.00
02/26/2019
204539
BIOBAG AMERICAS INC
2019 BIO-BAG PURCHASE - REFUSE
9,620.00
02/26/2019
204540
BOLTON & MENK INC.
AIRPORT ZONING & T-HANGAR WORK
4,468.59
02/26/2019
204541
BRANDON TIRE CO
#032 BOBCAT 5610: TIRE REPAIR - PARKS
23.50
02/26/2019
204542
BREAKTHRU BEVERAGE
FEBRUARY COST OF GOODS - LIQUOR HUTCH
5,709.63
02/26/2019
204543
BW WELDING
ALUMINUM FLAT BAR - WWTP
175.00
02/26/2019
204544
C & L DISTRIBUTING
FEBRUARY COST OF GOODS - LIQUOR HUTCH
18,883.45
02/26/2019
204545
CARLOS CREEK WINERY
FEBRUARY COST OF GOODS - LIQUOR HUTCH
480.00
02/26/2019
204546
CARS ON PATROL SHOP LLC
MAINT ON POLICE VEHICLES / TOWING VEHICLES
936.54
02/26/2019
204547
CENTRAL HYDRAULICS
LOADER: O-RING FACE, MALE SEAL, HOSE, HO
59.44
02/26/2019
204548
CINTAS CORPORATION
CLEANING SUPPLIES FOR VARIOUS DEPARTMENTS
193.20
02/26/2019
204549
COLDSPRING
COLUMBARIA NICHE PLAQUE
257.00
02/26/2019
204550
CONSULTING RADIOLOGISTS, LTD
CHEST XRAY: L SCHULTZ - VOLUNTEER FIREFIGHTER
31.00
02/26/2019
204551
COOK, STEVE
REIMB: LODGING FOR LMC EXP OFF CONF & LE
269.54
02/26/2019
204552
CORE & MAIN LP
METER PARTS - WTP
3,942.81
02/26/2019
204553
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
93.41
02/26/2019
204555
CRYSTEEL TRUCK EQUIP
LOADER SNOW PUSHER: CREEKSIDE
500.00
02/26/2019
204556
DOG -ON -IT -PARKS
ROLL BAGS, WASTE CAN LINERS
332.16
02/26/2019
204557
EAST SIDE OIL COMPANIES
RECYCLE WASTE OIL
30.00
02/26/2019
204558
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
64.93
02/26/2019
204559
EMERGENCY AUTOMOTIVE TECH
NEW SQUADS (2) SETUP LIGHT BAR, OPTICOM, OTHER
2,380.04
02/26/2019
204560
EMERGENCY RESPONSE SOLUTIONS LLC
SCBA, INHALATION VALVE, GI FACEPIECE
130.61
02/26/2019
204561
EXNER, KENT
REIMB: MEETINGS, MILEAGE & MEALS
233.84
02/26/2019
204562
FARM -RITE EQUIPMENT
EQUIPMENT REPAIR PARTS - STREETS & PARKS
1,392.42
02/26/2019
204563
FASTENAL COMPANY
VARIOUS REPAIR SUPPLIES
143.72
02/26/2019
204564
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTS
119.45
02/26/2019
204565
FLAHERTY & HOOD, P.A.
1/15/19 SERVICES - WWTP
75.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
-------------------
02/26/2019
Check
-----------------
204566
Vendor Name
---------------------------------------------------------
FORCIER, GARY
Description
----------------------------------------------------------------------
REIMB: MILEAGE & LODGING TO LEAGUE OF MN
Amount
-----------------
179.26
02/26/2019
204567
FOSTER MECHANICAL
HVAC-C SYSTEM/EQUIP REPAIR - LIQUOR BREAKROOM
181.50
02/26/2019
204568
GAVIN, DONLEY & OSTLUND, LTD
JANUARY FLAT LEGAL FEE AGREEMENT
3,300.00
02/26/2019
204569
GRAINGER
VAROIUS REPAIR PARTS
1,072.51
02/26/2019
204570
GRO-WELL BRANDS, INC
ALL WEST CEDAR MULCH - CREEKSIDE
6,356.84
02/26/2019
204571
HACH COMPANY
OPERATING SUPPLIES FOR WTP
933.11
02/26/2019
204572
HANSON & VASEK CONSTRUCTION
2/8/19 - 2/13/19 SNOW HAULING
1,452.00
02/26/2019
204573
HAWKINS INC
CITRIC ACID - WWTP
1,944.60
02/26/2019
204574
HERALD JOURNAL PUBLISHING
WEDDING ADVERTISING FOR EVENT CENTER
125.00
02/26/2019
204575
HILLYARD / HUTCHINSON
VARIOUS CLEANING/JANITORIAL SUPPLIES
443.34
02/26/2019
204576
HOHENSTEINS INC
FEBRUARY COST OF GOODS - LIQUOR HUTCH
929.00
02/26/2019
204577
HOISINGTON KOEGLER GROUP INC
PARKS MASTER PLAN: JANUARY SERVICES
4,273.75
02/26/2019
204578
HUTCHINSON CO-OP
FUEL, CHEMICALS & PARTS
4,804.35
02/26/2019
204579
HUTCHINSON UTILITIES
JAN UTILITIES 1/1 - 2/1'19
118,948.26
02/26/2019
204580
HUTCHINSON UTILITIES
ST LIGHT REPAIR - 3 LOCATIONS DUE TO ACCIDENTS
6,526.20
02/26/2019
204581
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - STREETS
439.47
02/26/2019
204582
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
39.98
02/26/2019
204583
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE DEPT
36.98
02/26/2019
204584
HUTCHINSON, CITY OF
1/2019 UTILITIES - HATS/LIQUOR; CITY STORMWATER
6,335.47
02/26/2019
204585
I & S GROUP, INC.
REC CENTER IMPROVEMENTS - DECEMBER & JANUARY
9,757.00
02/26/2019
204586
INDEECO
HEATER FOR MAIN LS GRINDER ROOM - WWTP
5,378.00
02/26/2019
204587
INDIAN ISLAND WINERY
FEBRUARY COST OF GOODS - LIQUOR HUTCH
137.76
02/26/2019
204588
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP SUPPLIES - HATS
425.48
02/26/2019
204589
INTERSTATE POWER COMPANIES INC
REPAIR PARTS FOR CREEKSIDE GRINDER
2,694.23
02/26/2019
204590
ISD #423
COLLECTED FEES JANUARY CLASSES
4,947.00
02/26/2019
204591
JACK'S UNIFORMS & EQUIPMENT
PANTS, HOLSTER - POLICE
197.79
02/26/2019
204592
JEFF MEEHAN SALES INC.
JANUARY 2019 CREEKSIDE COMMISSIONS
3,730.75
02/26/2019
204593
JJ TAYLOR DIST OF MN
FEBRUARY COST OF GOODS - LIQUOR HUTCH
2,111.65
02/26/2019
204594
JOHNSON BROTHERS LIQUOR CO.
FEBRUARY COST OF GOODS - LIQUOR HUTCH
22,443.11
02/26/2019
204595
JOHNSON CONTROLS FIRE PROTECTION LP
EVENT CENTER CONTRACT 6/1/18 - 5/31/19
216.27
02/26/2019
204596
JON OTTESON
REIMB: PAC FACEBOOK ADS
50.00
02/26/2019
204597
JUERGENSEN, JUSTIN
REIMB: MILEAGE TO/FROM EHLER'S CONFERENCE
72.38
02/26/2019
204598
KENT, JOHN
REIMB: SAFETY FOOTWEAR & WINTER BOOTS
175.00
02/26/2019
204599
KERI'S CLEANING & HANDYMAN SERVICES
2/1- 2/15 CLEANING - CITY CTR, LIBRARY, FIRE, SR DINE
2,044.00
02/26/2019
204600
KOSEK, JEFFREY
2/7 - 2/13/19 SNOW REMOVAL
1,452.00
02/26/2019
204601
KRIS ENGINEERING
EQUIPMENT ADAPTER PLATE - STREETS
234.96
02/26/2019
204602
L & P SUPPLY CO
REPAIR PARTS FOR VARIOUS DEPARTMENTS
101.19
02/26/2019
204603
LANO EQUIPMENT OF NORWOOD
REPAIR PARTS FOR CEMETERY TOOLCAT
287.75
02/26/2019
204604
LEVINE, ERIC
REIMB: WORK PANTS
114.60
02/26/2019
204605
LITCHFIELD BUILDING CENTER
OFFICE REMODEL - FIRE DEPT
1,207.99
02/26/2019
204606
LOCHER BROTHERS INC
FEBRUARY COST OF GOODS - LIQUOR HUTCH
21,811.80
02/26/2019
204607
LOGIS
JAN/FEB CHARGES FOR NETWORK/SOFTWARE
22,078.73
02/26/2019
204608
MARTIN-MCALLISTER
PUBLIC SAFETY ASSMT - POLICE OFFICER
500.00
02/26/2019
204609
MAYTAG LAUNDRY & CAR WASH
1/8 & 1/22 CLEANING LINEN - EVENT CENTER
60.92
02/26/2019
204610
MCKIMM MILK TRANSIT
CREEKSIDE FREIGHT TO BFG SUPPLY, ST PAUL
313.20
02/26/2019
204611
MCLEOD COUNTY ABSTRACT & TITLE
TRACT W/ OPEN ENCUMBRANCES & EASEMENTS 2 PIDS
328.00
02/26/2019
204612
MCLEOD COUNTY AUDITOR -TREASURER
TIF SET UP FEE - HOTEL SITE SOILS CONDITION TIF
100.00
02/26/2019
204613
MCLEOD COUNTY CHIEFS POLICE ASSN
2019 MEMBERSHIP
100.00
02/26/2019
204614
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: T HOPP
300.00
02/26/2019
204615
MCLEOD COUNTY FAIRGROUNDS
COMMERCIAL BLDG RENTAL FOR YOUTH BASKETBALL
280.00
02/26/2019
204616
MCLEOD COUNTY HISTORIC PARTNERSHIP
2019 MEMBERSHIP
100.00
02/26/2019
204617
MCLEOD COUNTY RECORDER
RESOLUTIONS: BEAR PAW ADD & HUTCH HEALTH
92.00
02/26/2019
204618
MCLEOD PUBLISHING INC
SUPPLEMENTS - BRIDE & GROOM & COLOR - EVENT CTR
151.70
02/26/2019
204619
MEDICA
March Medical Insurance
136,791.20
02/26/2019
204620
MEEKER WASHED SAND & GRAVEL
SAND FOR STREETS MAINTENANCE
3,700.62
02/26/2019
204621
MENARDS HUTCHINSON
VARIOUS REPAIR SUPPLIES
502.56
02/26/2019
204622
MIDWEST MACHINERY CO
SERVICE ON JD TRACTORS - STORM WATER
566.45
02/26/2019
204623
MIDWEST PLAYSCAPES INC.
PLATE, 8 SHEETS, BOTS, NUTS & GASKETS - PARKS
312.91
02/26/2019
204624
MINI BIFF
SHOOTING RANGE 1/10 - 2/6/19
91.29
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
-------------------
02/26/2019
Check
-----------------
204625
Vendor Name
---------------------------------------------------------
MINNESOTA CONTINUING LEGAL EDUCATIO
Description
----------------------------------------------------------------------
MN DWI 2018 UPDATE
Amount
-----------------
88.00
02/26/2019
204626
MINNESOTA DEPT OF TRANSPORTATION
STRUTURAL METAL INS -NON DOT - 2ND AVE BRIDGE
190.61
02/26/2019
204627
MINNESOTA VALLEY TESTING LAB
WASTEWATER SAMPLE TESTING
529.80
02/26/2019
204628
MOTION INDUSTRIES INC
REPAIR PARTS FOR CREEKSIDE BAGGING LINE
911.82
02/26/2019
204629
MR CUTTING EDGE
ICE SCRAPER BLADES - CIVIC ARENA
140.00
02/26/2019
204630
MTI DISTIBUTING, INC.
TORO GROUNDMASTER MOWER - PARKS
59,950.00
02/26/2019
204631
NERO ENGINEERING LLC
WWTF FAC ASST, MBR BLOWER REPLACE, MISC
11,280.00
02/26/2019
204632
NICOLE ROTHERING
REFUND FOR CANCELLED CLASS/EVENT
22.00
02/26/2019
204633
NORTH CENTRAL INTERNATIONAL
REPAIR SUPPLIES FOR STREETS
142.89
02/26/2019
204634
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE/CLEANING SUPPLIES
106.01
02/26/2019
204635
NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES FOR CREEKSIDE/REFUSE
190.03
02/26/2019
204636
NUVERA
FEB PHONE SERVICES
5,259.52
02/26/2019
204637
O'REILLY AUTO PARTS
SPEAKERS, RECEIVER - STREETS EQUIPMENT
225.94
02/26/2019
204638
PAULSON, JOHN
REIMB: MECA WORKSHOP - MEALS & MILEAGE
89.34
02/26/2019
204639
PAUSTIS WINE COMPANY
FEBRUARY COST OF GOODS - LIQUOR HUTCH
1,485.50
02/26/2019
204640
PENMAC STAFFING SERVICES, INC.
TEMPORARY CREEKSIDE STAFFING 2/3 - 2/16/2019
2,566.50
02/26/2019
204641
PHILLIPS WINE & SPIRITS
FEBRUARY COST OF GOODS - LIQUOR HUTCH
22,370.05
02/26/2019
204642
PINE PRODUCTS INC
SINGLE GROUND MULCH FOR CREEKSIDE PRODUCTS
8,645.00
02/26/2019
204643
PLUNKETTS PEST CONTROL
GENERAL PEST PROGRAM
36.40
02/26/2019
204644
POSTMASTER
SENIOR NEWSLETTERS POSTAGE
165.00
02/26/2019
204645
PREMIER LIFT PRODUCTS LLC
MAINT/TESTING WHEELCHAIR LIFT AT CIVIC ARENA
300.00
02/26/2019
204646
PREMIUM WATERS
MARCH WATER DELIVERY SERVICE - PARKS GARAGE
8.00
02/26/2019
204647
PRO AUTO MN INC.
#449 2004 FREESTAR: REPAIR STARTER - EDA VAN
345.95
02/26/2019
204648
PROFESSIONAL CREDIT ANALYSTS OF MN
LIQUOR STORE - BAD DEBT COLLECTION FEES
165.53
02/26/2019
204649
QUADE ELECTRIC
LAMPS FOR CITY CENTER
112.50
02/26/2019
204650
QUALITY FLOW SYSTEMS
INSPECTION/SERVICE ON MAIN LS PUMPS
2,048.00
02/26/2019
204651
QUILL CORP
BLUE PAPER FOR POLICE
144.95
02/26/2019
204652
REINER ENTERPRISES INC
HAUL MATERIAL FROM GOLF COURSE TO CREEKSIDE
828.75
02/26/2019
204653
RIDGEWATER COLLEGE
EMR REFRESHER COURSE
1,760.00
02/26/2019
204654
ROSENBAUER MN LLC
ENGINE 7, SWITCH FOR ROLL UP DOORS - FIRE
97.10
02/26/2019
204655
RUNNING'S SUPPLY
EMPLOYEE JEANS AND BOOTS
204.96
02/26/2019
204656
SAVANAH JOHNSON
REFUND FOR CANCELLED CLASS/EVENT
22.00
02/26/2019
204657
SEBESTA, DAVE
REIMB: MILEAGE & LODGING - LEAGUE OF MN
179.26
02/26/2019
204658
SEPPELT, MILES
REIMB: CONF & MTGS TRAVEL, SUPPLIES
235.54
02/26/2019
204659
SOLUS LED
OFFICE REMODEL, LED FLAT PANEL- FIRE DEPT
680.00
02/26/2019
204660
SORENSEN'S SALES & RENTALS
BAGGER PARTS - CREEKSIDE
49.80
02/26/2019
204661
SOUTHERN WINE & SPIRITS OF MN
FEBRUARY COST OF GOODS - LIQUOR HUTCH
16,113.10
02/26/2019
204662
SOUTHWEST INITIATIVE FOUNDATION
2019 EDA CONTRIBUTION TO SWIF
5,500.00
02/26/2019
204663
STANDARD PRINTING-N-MAILING
JANUARY POSTAGE & PRINT TICKETS FOR CIVIC ARENA
886.78
02/26/2019
204664
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
266.98
02/26/2019
204665
STATE OF MN DEPT OF PUBLIC SAFETY
WWTP RIGHT TO KNOW ANNUAL FEE
25.00
02/26/2019
204666
STRATEGIC INSIGHTS, INC
LICENSE UPGRADE/RENEWAL- CIP PLAN -IT SOFTWARE
1,450.00
02/26/2019
204667
STREET COP TRAINING
PHILLIP MIELKE: STREET SMART COP/PRO-ACT
199.00
02/26/2019
204668
SUN LIFE FINANCIAL
February Admin Fees
9,517.80
02/26/2019
204669
SUTRON CORPORATION
S. FORK CROW RIVER MNDNR STREAM GAGE EQUIP
8,773.00
02/26/2019
204670
THOMPSON, MITCHELL
REIMB: MEAL FOR DULUTH PRUNING CLASS
16.56
02/26/2019
204671
THOMSON REUTERS-WEST
JANUARY WEST INFO CHARGES - LEGAL
1,159.85
02/26/2019
204672
VERIZON WIRELESS
JAN 03 - FEB 02 SERVICE
38.34
02/26/2019
204673
VIKING BEER
FEBRUARY COST OF GOODS - LIQUOR HUTCH
9,236.65
02/26/2019
204674
VIKING COCA COLA
FEBRUARY COST OF GOODS - LIQUOR HUTCH
283.05
02/26/2019
204675
VINOCOPIA INC
FEBRUARY COST OF GOODS - LIQUOR HUTCH
489.50
02/26/2019
204676
WASTE MANAGEMENT OF WI -MN
1/16 - 1/31 REFUSE DISPOSAL
4,973.62
02/26/2019
204677
WEST CENTRAL SANITATION INC.
JANUARY RESIDENTIAL REFUSE HAULING
46,745.30
Total- Check Disbursements:
1
850,845.90
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
-------------------
Check
-----------------
Vendor Name
---------------------------------------------------------
Description
----------------------------------------------------------------------
Amount
-----------------
Department Purchasing Card Activity - January 2019
Date
Dept
Vendor Name
Description
Amount
01/10/2019
ADMIN
GTS
2019 MN Assoc of City Attorneys Educational Conf
275.00
01/23/2019
ADMIN
CASH WISE
Food for 1/22/19 meetings
4.98
01/24/2019
ADMIN
SUBWAY
Food for 1/22/19 meetings
59.41
01/24/2019
ADMIN
CGMC
CGMC Legislative Action Day - Steve Cook
70.00
01/31/2019
ADMIN
CGMC
CGMC Legislative Action Day Refund - Steve Cook
(30.00)
01/04/2019
DMV
BECKYS FLORAL & GIFT SHOP
flowers for funeral
48.54
01/02/2019
FINANCE
SKILLPATH SEMINARS
Payroll Law Conference - Calyn
199.00
01/11/2019
FINANCE
PAYPAL
Ehlers Public Finance Seminar - Andy, Justin
590.00
01/02/2019
FIRE
CAM PWORLD/GAN DER/OVE RT
Engine 7 LED bulbs, half city half rural
81.63
01/09/2019
FIRE
PAYPAL
Leatherfire helmetfronts
116.96
01/10/2019
FIRE
WALMART
truck wash soap, bottled water, coffee supplies, vapor rub f
103.75
01/11/2019
FIRE
GALLS LLC
uniforms
110.23
01/11/2019
FIRE
STROBES N MORE
Engine 7 LED lights, half city half rural
191.39
01/11/2019
FIRE
GALLS LLC
uniforms
272.09
01/25/2019
FIRE
GALLS LLC
uniforms
39.44
01/31/2019
FIRE
OPTICSPLANET, INC.
Red polo uniform shirts for all FF, 50/50 City/Rural
1,272.30
01/03/2019
IT
WEB NETWORKSOLUTIONS
Domain name renewal
49.95
01/11/2019
IT
BESTBUY
External Hard Drive
54.99
01/14/2019
IT
MEMORY 4 LESS
Server Memory
1,500.80
01/14/2019
IT
AMAZON
Anti static bags
9.99
01/17/2019
IT
AMAZON
Toner for Parks
66.89
01/18/2019
IT
AMAZON
Ink Pens Marc Sebora
11.88
01/21/2019
IT
AMAZON
Monitor cables
152.91
01/21/2019
IT
AMAZON
Patch panel for POS cables
29.68
01/22/2019
IT
AMAZON
Phone case Roger Anderson
6.95
01/25/2019
IT
AMAZON
Samsung phone charger
9.65
01/25/2019
IT
BESTBUY
Dave Halquist printer
229.99
01/28/2019
IT
AMAZON
Phone charger cables
18.97
01/30/2019
IT
BESTBUY
Ipad Gas department (HUC)
601.29
01/31/2019
IT
BESTBUY
Ipad Gas department (HUC)
601.29
01/07/2019
POLICE
APPLEBEES
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
BUFFALO WILD WINGS
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
EL LORO II INC
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
WALMART
City of Hutchinson Holiday Party Gift Card
50.00
01/07/2019
POLICE
TARGET
City of Hutchinson Holiday Party Gift Card
50.00
01/07/2019
POLICE
CASH WISE
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
SUBWAY
City of Hutchinson Holiday Party Gift Card
30.00
01/07/2019
POLICE
QDOBA
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
CASH WISE
City of Hutchinson Holiday Party Gift Card
50.00
01/07/2019
POLICE
TARGET
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
POLICE
MENARDS HUTCHINSON
City of Hutchinson Holiday Party Gift Card
50.00
01/08/2019
POLICE
HUTCHINSON PIZZA RANCH
City of Hutchinson Holiday Party Gift Card
20.00
01/11/2019
POLICE
BCA/TRAINING & DEVELOPMENT
Training - A Erlandson
25.00
01/14/2019
POLICE
SQUEAKY'S GRILL & BAR
City of Hutchinson Holiday Party Gift Card
20.00
01/14/2019
POLICE
MAIN STREET SPORTS BAR
City of Hutchinson Holiday Party Gift Card
20.00
01/14/2019
POLICE
SHOPKO
City of Hutchinson Holiday Party Gift Card
50.00
01/14/2019
POLICE
DUNN BROS COFFEE
City of Hutchinson Holiday Party Gift Card
10.00
01/14/2019
POLICE
TOKYO GRILL
City of Hutchinson Holiday Party Gift Card
20.00
01/14/2019
POLICE
LANDY LODGE BAR & GRILL
City of Hutchinson Holiday Party Gift Card
20.00
01/17/2019
POLICE
BCA/TRAINING & DEVELOPMENT
Training - Killian
25.00
01/28/2019
POLICE
ZELLAS
City of Hutchinson Holiday Party Gift Card
20.00
01/07/2019
PRCE
STAPLES ADVANTAGE
Laminating Pouches
66.34
01/11/2019
PRCE
WHENIWORK.COM
Scheduling Software
80.65
01/04/2019
PUB WKS
EB MINNEAPOLIS TENSAR
Refund for Tensar Geogrid Seminar
(120.00)
01/08/2019
PUB WKS
I U OF M CONTLEARNING
2019 MN Transportation Conference
390.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
-------------------
01/10/2019
Check
-----------------
PUB WKS
Vendor Name
---------------------------------------------------------
U OF M CONTLEARNING
Description
----------------------------------------------------------------------
2019 MN Transportation Conference
Amount
-----------------
200.00
01/15/2019
PUB WKS
FEDEX
ISCO GLACIER Chiller shipping
116.08
01/15/2019
PUB WKS
CSWEA
CSWEA Conference Registration
280.00
01/16/2019
PUB WKS
PAYPAL
ISCO GLACIER Chiller
(958.73)
01/16/2019
PUB WKS
DEPT OF NATURAL RESOURCES
Island View Heights pond dewatering permit
100.00
01/21/2019
PUB WKS
E-CONOLIGHT
WWTF Emergency/Exit Lights & LED Ext Lights
463.87
01/22/2019
PUB WKS
HOMELECTRICAL
Admin LED Lights
908.34
01/24/2019
PUB WKS
PSN MINNESOTA RWA MN
MRWA Conference Registration - Gratke
130.00
01/24/2019
PUB WKS
POLLUTION CONTROL AGENCY
Collection Syst Operators Conference - Burmeister
390.00
01/25/2019
PUB WKS
IN GREAT LAKES EQUIPMENT
Vibration isolators (4)
414.85
01/25/2019
PUB WKS
ATSSA
Traffic safety training
145.00
01/08/2019
CREEKSIDE
SURVEYPLANET PRO PLAN
SSOM survey platform fee
20.00
01/08/2019
CREEKSIDE
SPS COMMERCE
December 2018 SPS for Bomgaars, UH & ACE
257.20
01/09/2019
CREEKSIDE
BREDE
Booth tables-UH show, Mpls Convention Center
295.69
01/10/2019
CREEKSIDE
NI NDA FFALTON
Nebraska Dept of Ag, fertilizer tonnage fee
5.12
01/14/2019
CREEKSIDE
AIRPORTPARKINGRESERVATION
E. Vollmer MSP parking deposit for AZ travel
17.95
01/15/2019
CREEKSIDE
WALMART
Office supplies
20.10
01/18/2019
CREEKSIDE
PLAZA RAMP
MNLA Green Expo parking, Mpls Convention Center
14.00
01/21/2019
CREEKSIDE
LEAMINGTON RAMP
MNLA Green Expo parking, Mpls Convention Center
11.00
01/21/2019
CREEKSIDE
PLAZA RAMP
MNLA Green Expo parking, Mpls Convention Center
11.00
01/29/2019
CREEKSIDE
GORDON BIERSCH GLENDALE
E Vollmer dinner at USCC conf. on 1/28/19
24.93
01/30/2019
CREEKSIDE
SALT TACOS Y TEQUILA
E Vollmer lunch at USCC conf. on 1/28/19
20.00
01/31/2019
CREEKSIDE
TST STATE 48 FUNK HOUSE
E Vollmer dinner at USCC conf. on1/29/19
30.00
01/02/2019
LIQUOR
FACEBOOK
2018 advertising
30.00
01/02/2019
LIQUOR
MENARDS HUTCHINSON
2019 expense - Ice Melt
61.17
01/09/2019
LIQUOR
MENARDS HUTCHINSON
2019 expense - light bulb replacement
77.18
01/16/2019
LIQUOR
RETAIL INFORMATION TEC
Jan 2019 RITE Inventory Software support time
1,067.68
01/16/2019
LIQUOR
RETAIL INFORMATION TEC
Jan 2019 RITE monthly CloudRetailer support fee
213.75
01/23/2019
LIQUOR
EIG CONSTANTCONTACT.COM
Jan 2019 Email Blast advertising
70.00
01/24/2019
LIQUOR
AMAZON
3 Tier Bin for store display
63.30
01/31/2019
LIQUOR
AMAZON
vacuum cleaner bags
44.28
01/03/2019
EDA
HUTCHINSON ACE
scoop shovel for incubator building
31.13
01/04/2019
EDA
SUBWAY
lunches for EDA board meeting
68.68
01/04/2019
EDA
KWIK TRIP
ice melt for incubator building
12.86
01/08/2019
EDA
ECONOMIC DEVELOPMENT ASSN OF MN
EDAM winter conference
285.00
01/08/2019
EDA
ECONOMIC DEVELOPMENT ASSN OF MN
EDAM annual membership dues
295.00
01/14/2019
EDA
EB RFIS SITES AND BUI
Site selector conference fee
24.34
01/15/2019
EDA
IEDC ONLINE
textbook for basic economic development course
70.87
01/15/2019
EDA
IEDC ONLINE
IEDC annual membership dues
435.00
01/18/2019
EDA
MAIN STREET SPORTS BAR
Lunches for EDA Finance Team meeting
70.87
01/23/2019
EDA
WALMART
computer flash drives
31.01
Total- Purchasing Cards:
13,615.46
GRAND TOTAL
864,461.36
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 2/13/19 - 2/26/19
Check Date
Check
Vendor Name
Description
Amount
02/26/2019
204554
CROW RIVER SIGNS
POLICE GRAPHICS FOR UNITS #3 & #7
1,500.00
Total- Check Disbursements:
1,500.00
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Planning, Zoning, Building Department Annual Department Update
Department: Planning
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I will be giving a presentation regarding the 2018 Planning, Zoning and Building Annual Report at the Council
Meeting. I plan on handing out copies of my presentation to Council Members before the meeting. I have attached
some key information from the 2018 Planning/Zoning/Building Department annual report for your review.
Please let me know if you have any questions.
BOARD ACTION REQUESTED:
None.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ADDENDA
CITY OF HUTCHINSON
COUNT OF BUILDING/PLUMBINGIMECHANICAL PERMITS
ISSUED AND VALUATION
Total Number Inspections
2737
Building Permits Issued by Type
Year to Date
Number Permits
& Valuation
Commercial new
8 - $15,610,778
Commercial Additions/ Remodels
71 - $7,798,576
Industrial new
0 - $0
Industrial Additions/Remodels
11 - $7,724,737
Fire Sprinkling
30 - $735,063
Total New Residential Units (Single Family, twins, townhomes)
34 - $6,486,684
Residential misc. (additions, repairs, remodels, etc)
142 - $850,507
Set fee permits (reside, reroof, window replacement, misc.)*
776
HRA Building Permits
0- $0
Waived Fees
3 - $955,167
Subtotal Building Permits:
$40,161,512
Mechanical
237 - $4,147,765
HRA Mechanical
2 - $0
Plumbing*
108
HRA Plumbing
2
Total Permits issued and valuation
1424 - $44,309,277
*Set fees not included in valuation
Year -End Report — 2018
Planning/Zoning/Building Department - Page 11
Yearly Permit and Valuation Totals
YEAR
TOTAL NO. OF
PERMITS
TOTAL VALUATION
2018
Building
1075
$40,161,512
Mechanical
239
$ 4,147,765
Plumbing
110
$
$44,309,277
2017
Building
1962
$60,949,672
Mechanical
232
$ 6,912,447
Plumbing
97
$
$67,862,119
2016
Building
788
$18,429,091
Mechanical
206
$ 1,000,062
Plumbing
94
$
$19,429,153
2015
Building
865
$13,690,216
Mechanical
166
$ 1,247,905
Plumbing
78
$
$14,938,121
2014
Building
779
$12,378,612
Mechanical
219
$ 1,821,629
Pluming
83
$
$14,200,241
2013
Building
879
$14,099,677
Mechanical
190
$ 898,781
Plumbing
70
$
$14,998,458
2012
Building
946
$ 6,670,152
Mechanical
168
$ 1,183,714
Plumbing
68
$
$ 7,854,157
2011
Building
919
$ 6,438,050
Mechanical
175
$ 2,240,584
Plumbing
55
$
$ 8,678,634
2010
Building
788
$25,935,474
Mechanical
244
$ 767,772
Plumbing
74
$ 69,300
1106
$26,772,546
2009
Building
833
$17,885,707
Mechanical
195
$ 1,336,884
Plumbing
81
$ 14,253
1109
$19,236,844
2008
Building
925
$14,802,531
Mechanical
207
$ 1,208,482
Plumbing
113
$ 6,400
1,247
$16,017,413
• Special permits are fixed fee permits for residential reshingle,
resides, window replacements, and
excavations, signs, manufactured homes, fences, moving,
demolitions, decks, residential sheds, and fire
sprinkler permits.
Year -End Report — 2018
Planning/Zoning/Building Department - Page 12
New Residential Construction
YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST
2018
Single family Dwelling
34
34
$ 6,486,684
2017
Single Family Dwelling
25
25
$ 4,972,795
Twinhomes
1
2
373,104
$ 5,234,899
2016
Single Family Dwelling
24
24
$ 4,722,278
Twinhomes
3
6
895,100
$ 5,617,378
2015
Single Family Dwellings
20
20
$ 3,623,304
2014
Single Family Dwellings
23
23
$ 4,770,652
2013
Single Family Dwellings
12
12
$ 2,378,254
2012
Single Family Dwellings
5
5
$ 935,140
2011
Single Family Dwellings
4
4
$ 852,053
2010
Single Family Dwellings
7
7
$ 1,156,000
2009
Single Family Dwellings
4
4
$ 773,000
2008
Single Family Dwellings
10
10
$ 1,488,000
Twinhomes
4
8
1,087,000
14
18
$ 2,575,000
Year -End Report — 2018
Planning/Zoning/Building Department - Page 13
2018 Construction Activity
NEW CONSTRUCTION STARTS
Valuation
New Homes
$ 6,486,684
Highfield Apartments
2,968,690
Cobblestone Hotel
3,792,676
Century Court West (bldg. 1)
1,601,220
Century Court West (bldg. 2)
1,472,282
Century Court West (bldg. 3)
1,472,282
Highfield Apartments
4,018,519
Hanger at Airport (Fees Waived)
942,275
Thrifty White Drug Store
281,609
Fire Dept. training site shelter
8892
Sun Shade on Main St
3500
Detached Garages
585 Clark St NE
13,114
206 51" Ave N E
4,087
631 Juul Rd SW
20,268
210 North High Dr NE
20,438
746 Brown St SW
30,000
Total New Construction $23,136,536
19
911vil►yiI:11:03/_1 W_1kIIllklIII&IN:7/_1 W_l01]IN[9]1,I_1k1I70:11T,191I]=11K
Hutch Utilities North Plant
3,376,037
Hutch Health Cancer Center
1,350,915
Walmart — remodel
1,500,000
Uponor — Lacquer Room
985,000
Uponor —Loading Docks
845,000
Uponor —Tooling Room
700,000
HTI — reroof
619,100
Lifelong Vet
500,000
Hutch Health — Urgent Care
500,000
McLeod Cc Historical Museum
480,000
Pet Smart — buildout
425,000
Pet Smart — demising wall
400,000
Uponor — Chemical Storage
358,000
Uponor — Mixing Room
335,000
Uponor — Quality Lab
225,000
Public Storage - ADA remodel
95,300
Total Addition and Remodel Work $12,694,252
All Other Commercial/Industrial Work 2,833,061
All Other Residential Work 762,600
Mechanical
4,147,765
Plumbing
0
Fire Sprinkler
735,063
Total Construction Valuation
$ 44,309,277
Year -End Report — 2018
Planning/Zoning/Building Department - Page 14
City of Hutchinson
New Housing Starts
2018
Site Address Sub Type Owner Name Valuation Contractor Issued
Date
150 Summerset Ln SE
Single Family
Kris Betker
$203,941
Betker Properties
02/28/2018
1278 Denver Ave SE
Single Family
Kris Betker
$208,940
Betker Properties
04/23/2018
174 Summerset Ln SE
Single Family
Bouquet
$154,561
First Class Builders
05/03/2018
874 Hunter St SW
Single Family
Nesser/Schultz
$267,909
Litchfield Building
05/30/2018
1430 Sherwood St SE
Single Family
Hutchinson Land Holdings
$186,552
Betker Homes
05/02/2018
1424 Sherwood St SE
Single Family
Hutchinson Land Holdings
$186,552
Betker Homes
05/02/2018
140 Morningside Dr NE
Single Family
Habitat for Humanity
$168,852
Habitat for Humanity
06/04/2018
465 Ottawa Ave SE
Single Family
Kris Betker
$200,976
Betker Homes
06/05/2018
1542 9th Ave SW
Single Family
Bruce Naustdal
$193,738
Bruce Naustdal
06/18/2018
108 Oakland Ave SE
Single Family
Vande Steeg
$220,773
APR LLC
06/18/2018
134 Summerset Ln SE
Single Family
Otto
$206,349
Scott Otto Construction
06/21/2018
424 Grant Ave SE
Single Family
Bonneville Land & Cattle
$171,216
Utecht Construction
06/27/2018
1100 West Shore Dr SW
Single Family
Bromley
$216,561
Richard Larson Builders
06/28/2018
129 Summerset Ln SE
Single Family
First Class Builders
$151,332
First Class Builders
07/20/2018
710 Alaska Ct NW
Single Family
Jeff Munsell
$100,000
Excelsior Homes
07/26/2018
436 Grant Ave SE
Single Family
Bonneville Land & Cattle
$183,694
Utecht Construction
07/03/2018
440 Grant Ave SE
Single Family
Bonneville Land & Cattle
$183,694
Utecht Construction
07/06/2018
428 Grant Ave SE
Single Family
Bonneville Land & Cattle
$183,694
Utecht Construction
07/09/2018
432 Grant Ave SE
Single Family
Bonneville Land & Cattle
$183,694
Utecht Construction
07/09/2018
1376 Bradford St SE
Single Family
Wilberg
$185,061
First Class Builders
08/06/2018
1436 Sherwood St SE
Single Family
Hutchinson Land Holdings
$187,238
Betker Homes
08/24/2018
1442 Sherwood St SE
Single Family
Hutchinson Land Holdings
$187,238
Betker Homes
08/24/2018
113 Detroit Ave SE
Single Family
Martin
$218,990
Compton - Anderson
09/12/2018
893 Texas Ct NW
Single Family
Bruce Naustdal
$170,738
Bruce Naustdal
09/12/2018
1173 Oakwood Ct NW
Single Family
Becker Builders LLC
$192,137
Becker Properties
09/17/2018
117 Eau Claire Ave SE
Single Family
First Class Builders
$193,863
First Class Builders
09/26/2018
121 Detroit Ave SE
Single Family
First Class Builders
$144,747
First Class Builders
09/28/2018
118 Summerset Ln SE
Single Family
Kris Betker
$187,793
Betker Builders
10/22/2018
158 Summerset Ln SE
Single Family
Kris Betker
$196,346
Betker Builders
10/22/2018
452 Grant Ave SE
Single Family
Bonneville Land & Cattle
$175,937
Utecht Construction
10/11/2018
456 Grant Ave SE
Single Family
Bonneville Land & Cattle
$183,985
Utecht Construction
10/11/2018
1426 Heritage Ave NW
Single Family
Garbers
$290,954
Myron Schuette Const.
11/08/2018
125 Eau Claire Ave SE
Single Family
First Class Builders
$196,111
First Class Builders
11/09/2018
166 Summerset Ln SE
Single Family
Kris Betker
$202,518
Betker Builders
12/04/2018
New Construction Count 34 Total Valuation $6,486,684
Year -End Report - 2018
Planning/Zoning/Building Department - Page 15
Vacant Lots -
January, 2019
Addition
Zoning
Year
Availability
Fairway Estates Addition
R
- 1 -
PD
1999
6 Lots
Park Meadows Addition
R
- 3
2005
3 Lots
Bridgewater Estates Addition
R
- 1
2000
17 Lots
Island View Heights Addition
R
- 2 -
PD
2004
2 Lots
Ravenwood West Addition
R
- 2
2005
5 Lots
Summerset Addition
R -
2, R
- 3
2005
83 Lots
Southwind Addition
R
- 2
2003
0 Lots
Southfork Addition
R
- 3 -
PD
2004
42 Lots
Kottke Court Replat to RiverPointe Villas
R
- 2 -
PD
2008
10 Lots
Santelman's Addition
R
- 3 -
PD
1993
7 Lots
Stearnwood Addition
R
- 1
2004
3 Lots
Ravenwood
R
- 3
1999
0 Lot
Hunter's Ridge Addition
R
- 2
2004
0 Lot
Fraser Subdivision Addition
R
- 2
2005
1 Lot
Excelsior Addition
R
- 2
2007
3 Lots
Hellands Sixth Addition
R
- 2
1984
4 Lots
White Hawk Village
R
- 3
2014
2 Lots
Total
188 Lots
Year -End Report — 2018
Planning/Zoning/Building Department - Page 16
City of Hutchinson
Inspection Counts for 2017
Jan
Feb
Mar
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Building
Building Final
12
22
17
11
35
40
62
108
63
81
78
35
564
Consult w Contractor
1
1
2
3
6
1
3
6
1
Energy
1
1
1
1
1
Footings
7
1
13
18
28
32
20
24
15
11
5
3
177
Foundation
3
0
13
6
10
14
13
16
4
7
1
2
89
Framing
4
15
14
8
23
22
23
34
26
24
16
21
230
Insulation
2
8
8
3
9
7
8
10
20
10
10
10
105
Lath
1
1
5
2
3
Manufactured Home
0
0
1
0
0
0
0
1
0
1
2
1
6
Other Inspections
0
0
0
0
0
1
1
0
0
0
0
0
2
Poured/Block Wall
4
1
0
8
3
11
4
6
3
2
0
0
42
Preinspection
5
8
23
65
159
263
151
111
64
87
28
11
975
Rated Fire Assemblies
0
1
3
0
0
1
0
4
3
2
1
1
16
Slab
0
0
0
0
0
0
0
0
0
0
0
0
0
Soils
0
0
0
0
0
0
0
0
0
0
0
0
0
Structural
0
2
2
6
2
1
0
1
0
0
0
0
14
Total
39
59
95
126
272
394
285
321
204
230
150
86
2,220
Fire
Air Test
0
0
0
0
0
0
0
0
0
0
0
0
0
Aboveground
0
0
0
Alarm Test
0
0
0
0
0
0
0
0
0
0
2
0
2
Final Inspection
0
3
1
2
0
4
2
1
1
0
2
3
19
Hydrostatic Pressure
1
1
2
1
4
1
Rough -in
2
1
1
1
0
6
1
0
0
0
0
2
14
Total
3
5
2
5
1
10
3
1
1
4
5
5
35
Mechanical
Duct
0
3
0
0
0
0
0
2
1
1
0
1
8
Appliance Replacement
4
11
5
14
4
3
3
6
3
4
17
8
82
Gas Piping
1
1
3
4
2
4
5
2
9
16
10
7
64
Mechanical Final
10
9
5
14
7
7
10
19
9
14
19
14
127
Rough -in
2
6
5
5
5
12
4
14
8
17
4
6
88
Underground
0
0
0
0
1
2
0
0
0
0
1
0
4
Total
17
30
18
37
19
28
22
43
30
52
51
36
373
Plumbing
Backflow Prevention
0
0
0
0
0
0
0
0
0
0
0
0
0
Final
7
9
6
6
7
6
7
12
8
5
22
4
99
Other Inspections
0
0
0
0
1
0
0
0
0
0
0
0
1
Rough -In
2
13
4
6
6
13
3
12
17
7
2
6
91
Sewer and Water
1
1
5
1
8
12
3
5
6
3
0
1
46
Underground
4
3
9
1
6
8
7
11
1
9
1
0
60
Total
14
26
24
14
28
39
20
40
32
24
25
11
297
Public Works
BMP Installation
0
0
2
2
4
3
8
8
4
0
0
0
31
Drainage Connection
0
0
1
0
1
2
1
1
1
1
0
0
5
Erosion & Sediment
0
0
3
7
0
2
3
0
0
5
0
0
20
Final
0
0
3
3
1
1
1
0
0
0
3
0
12
Total
0
0
9
12
6
8
13
9
5
6
3
0
68
Total Inspections
73
120
148
194
326
479
343
414
272
316
234
138
2,993
Year -End Report — 2018
Planning/Zoning/Building Department - Page 17
-0
A
�1
7
a
77
m
a
0
00
Building Permit Summary for the Year of 2017
Description
Jan.
I Feb.
Mar. April May June July Aug.
_
Sept Oct.
Nov. Dec. Totals
Est Value
42,088,588.00
2,795,654.00
953,636.00 3,513,379.00 5,742,310.00 2,02Q707.00 1,413,194.00 3,703,156.00
2,784,647.00 560,298.00
801,562.00 1,484,988.00 67,862,119.00
Surcharge
1 5,401.54 1,191.08
493.43 1,880.08 3,087.43 1,350.37 931.61 1,936.55
1,532.341 406.401
454.80 770.00 19,435.63
Blda. Not Fees
Permit Fee (New/Remodel)
141,079.07
945.21
7,545.17
23,950.67
47,851.33
13,060.91
15,636.45
24,103.78
21,469.66
4,723.12
10,891.90
10,700.06
321,957.33
Plan Check Fee
25,687.85
257.51
4,533.34
14,282.02
18,395.65
9,844.58
8,852.26
12,404.69
8,390.75
1,904.53
1,425.47
6,165.70
112,144.35
Excavation Fee
100.00
100.00
605.00
1,145.00
605.00
705.00
610.00
705.00
170.00
70.00
570.00
5,385.00
Set Fees (Residential)
250.00
450.00
1,850.00
8,250.00
18,150.00
16,900.00
10,350.00
8,400.00
6,350.00
5,300.00
1,900.00
750.00
78,900.00
Mfg'd Home
185.00
185.00
370.00
185.00
925.00
Moving
175.00
175.00
175.00
525.00
Demolition
250.00
500.00
250.00
250.00
250.00
250.00
150.00
50.00
1,950.00
Sign
180.00
465.00
180.00
850.00
759.00
240.00
308.80
360.00
237.00
130.00
3,709.80
Mechanical/Plumbing
27,658.06
34,833.60
2,759.30
2,763.25
3,585.20
4,288.45
2,614.00
4,782.17
9,387.56
2,903.50
5,882.25
4,034.94
105,492.28
Fire Sprinkling
367.31
65.08
432.39
Other
58.75
402.29
337.50
1,114.69
179.95
478.51
2,571.69
0.00
Total Bldg. Dept. Fees
195,024.98
36,666.32
17,752.81
50,089.69
90,989.47
46,045.44
38,647.71
50,794.44
47,087.97
17,178.15
20,771.57
22,944.29
633,992.84
Feesto other Departments
Plbg. Water Meter.
2,040.00
265.00
530.00
2,570.00
3,195.00
1,060.00
795.00
1,060.00
2,545.00
795.00
14,855.00
Parks & Playgrd.
4,130.00
135.00
350.00
1,775.00
215.00
605.00
565.00
565.00
8,340.00
Elect. Territory
800.00
800.00
800.00
1,600.00
4,000.00
SAC Connection
25,690.95
12,420.00
12,535.00
14,628.00
12,650.00
9,200.00
6,900.00
9,200.00
2,300.00
8,579.00
6,900.00
121,002.95
WAC Connection
19,547.55
9,450.00
9,537.50
11,130.00
9,625.00
7,000.00
5,250.00
7,000.00
1,750.00
6,527.50
5,250.00
92,067.55
Tree Fees
600.00
360.00
360.00
1,400.00
1,400.00
1,400.00
600.00
6,120.00
Const Water/Well Conversion
200.00
50.00
100.00
300.00
400.00
150.00
150.00
200.00
50.00
150.00
1,750.00
Total Permit Feesto Others
1 52,208.50
22,320.00
1 24,212.50
1 31,203.00
1 27,245.00
1 19,415.00
1 15,060.00
1 21,025.00
1 7,245.00
1 15,106.50
1 13,095.00
1 248,135.50
Total Permits Fees 1 $ 252,635.02 1 $ 37,857.40 1 $40,566.24 1 $ 76,182.27 1 $ 125,279.90 1 $ 74,640.81 1 $ 58,994.32 1 $ 67,790.99 1 $ 69,645.31 1 $ 24,829.55 1 $ 36,332.87 1 $ 36,809.29 1 f 901,563.97
Total Building Permits
18
18
55
194
428
375
246
213
169
145
62
39
1962
Total Mech & Plbg Permits
2511
21
191
261
301
311
351
291
401
321
221
191
329
Total Permitslssued
1 431
391
741
2201
4581
4061
2811
2421
2091
1771
841
581
2,291
Total Inspections 72 122 148 159 326 479 344 420 272 316 234 138 3,030
Rental Inspection Report from April to December 2018
Rental Property Initial inspections
168
Rental Property Re -inspections
95
Number of units inspected
758
Number of units with no violations
146
Type of violation
Smoke detector not working or missing
87
Electrical system components functioning properly
81
Carbon Monoxide detectors missing or not working
69
Plumbing system components functioning properly
37
Chimney and appliances venting properly
25
Interior surfaces intact and sanitary
11
Window and doors functioning properly
11
Handrails and guardrails proper height and place
9
Egress path ways
8
Exterior of building structure
8
Decks, stairways, porches and balconies in safe condition
7
appliances in good working order
6
Fire code violations
5
Fire extinguishers
3
Excessive combustible waste
3
Barbecues closer than 15' of buildings with 3 or more units
2
Door locking devices
2
extension cords used as a permanent power source
2
Combustible storage
2
Rodent infestation
1
Structure is fit for human occupancy
1
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Review of South Grade Road Corridor Improvements Project (1-2/P19-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At this point in the project delivery/design process, City staff requests that the City Council participate in a review of
the proposed South Grade Road Corridor Improvements with the focus being on the Merrill Street to Trunk Highway
15 segment. For your reference, attached is the project layout figure and property owner project notice (sent to
immediately adjacent commercial property owners).
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
ProDerty Owner Proi ect Notice
Letting No. 2/Project No. 19-02
South Grade Road Corridor Improvements Project
Adjacent Property Owner (Merrill Street to THIS) Scheduled Meetings
Hutchinson City Center (111 Hassan St. SE -Engineering Department)
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the potential South Grade Corridor
Improvements project with you in the fairly near future. At this time, project construction may occur as early
as the late summer or early fall of 2019. The intent of this meeting is to provide a general project status
review and discuss the preliminary roadway/sidewalk/trail corridor layout. There also will be some initial
information provided regarding potential property assessments associated with this project.
PROPOSED PROJECT IMPROVEMENTS & FUNDING
The project area consists of the South Grade Road corridor from Dale Street through the Trunk Highway 15
intersection. This street has been identified as needing moderate surfacing repairs by the City's Pavement
Management Program and existing condition observations. Also, the need to address current traffic
flow/safety issues and the availability of non -City funding (grants, possible MnDOT participation, etc.) have
created a situation where the timely delivery of the proposed improvements is beneficial to the City. At this
point, this proposed project is only being considered and is subject to not being addressed this coming
construction season depending on City Council approvals.
The proposed project consists of reconstruction or overlaying of the existing roadway surface/section,
intersection reconfigurations, traffic signal upgrades, pedestrian crossing system installation, limited utility
(water & sanitary sewer) replacements/upgrades, storm sewer improvements, draintile installation,
signing/striping, street lighting, sidewalks, trails, landscaping and restoration.
hi regards to project financing, a portion of the planned work required to accomplish this project is to be
funded by Municipal State Aid funding. However, the remainder of the work will need to be funded by City
bonds, utility funds and property improvement special assessments. Currently, the proposed project area has
been established, but the details of the anticipated improvements are subject to change depending on property
owner, public, City Council and/or staff input.
GENERAL INFORMATION
At this time, we sincerely request that you please contact Patrice VanderVeen at 320-234-4209 or
pvanderveen(&ci.hutchinson.mn.us to arrange a meeting with Kent Exner, City Engineer, prior to the
end of the working day on Tuesday, February 5'h. If desired, Kent would be willing to meet at your
property to discuss the proposed improvements.
Thank you for your time and consideration!
LEGEND
—13 ROAD-1/3—WAl
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BITUMINOUS TRNL/CONCRETE
PROPOSED TRAFFIC SON&
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PRELIMINARY CONSTRUCTION LIMITS
EX191W RIGHT OF
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SOUTH GRADE ROAD IMPROVEMENT Figure 1
PROPOSED CONSTRUCTION LAYOUT
W ON I S.A.P 133-130-002PR
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny Second Reading and Adoption of Ordinance 19-793
Department: Administration
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is a copy of the ordinance that would amend and replace Chapter 95 of our City Code dealing with our park
system. The language that is included, specifically for section 95.08, was approved as a first reading at your last
meeting. The ordinance has been properly posted and would go into effect on April 1, 2019 if adopted.
BOARD ACTION REQUESTED:
Approve/Deny Second Reading and Adoption of Ordinance 19-793, an Ordinance Amending and Replacing Chapter
95 of the Hutchinson City Code.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 19-793
AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 — PUBLIC PARKS,
OF THE HUTCHINSON CITY CODE
The City Council hereby ordains:
WHEREAS, as the Hutchinson Parks and Recreation system has expanded over the
years; there is a need to update rules and regulations within the park and recreation system as
growth and use within the system presents itself, and
WHEREAS, Hutchinson City Code, Chapter 95, was last updated in whole in 2004 with
revisions in 2012 and 2017, and
WHEREAS, Minnesota State Statue 412.491 and 429.021, Subd. 1, give cities the
authority to establish, improve, maintain, etc. parks, parkways, and recreational facilities and to
protect and regulate their use, and Minnesota State Statue 471.15 gives authority to a city to
operate a program of public recreation and playgrounds; and
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that
Chapter 95 of the City Code is hereby amended and replaced to read as follows:
§ 95.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DIRECTOR. Shall mean and refer to the authorized and acting director of the
Hutchinson Parks, Recreation, and Community Education (PRCE) Department.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is
permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and
regulations for such an area.
PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field,
outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein
owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses
that are normally associated with parks.
SHELTERS. Open or enclosed structures located within city parks, including
bandstands, the Depot, the Historical Church, and music stages.
RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center,
Event Center, and Civic Arena.
§ 95.02 PARK HOURS AND ACCESS.
(A) The recreational and educational opportunities of the parks and recreation
facilities shall be available to all members of the public regardless, of race, sex, age, creed,
national origin or place of residence; however, residency requirements and certain other
regulations may be placed upon the participation in various league activities and preferences may
be granted to residents of the City of Hutchinson over non-residents under certain circumstances.
(B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed
to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following
parks will remain open until 11:00 p.m.:
Roberts Park
Tartan ParkNeterans Memorial Field
Library Square
(C) City park shelters shall be open and available to the public for rent from 9:00 a.m.
to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third
Sunday in October, shelters may be rented by reservation only. City Recreational facilities will
be opened and available at a time determined by the Director or their designee.
(D) Except as provided in section 95.03, no person may be in, remain in or enter any
public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no
person may drive into or remain in a public parking area within or immediately adjacent to a
public park during the hours when the park is closed.
§ 95.03 ACTIVITES PERNHTTED AFTER PARK CLOSING.
The following activities may continue in the public parks after the parks have closed:
(A) Camping at Masonic West River Park/Campground in designated camping sites.
"Quiet Time" is from 10:00 p.m. to 6:00 a.m.
(B) City sponsored and supervised activities, which because of the nature of the
activity, cannot be held during the time when the parks open.
(C) Activities sponsored by any other group, association or organization which has
applied for and received a permit for such activity pursuant to section 95.04.
(D) City custodial or maintenance authorized personnel who must perform their
services during the times when the parks are closed.
(E) Use of the Luce Line State Trail and the sidewalk within Library Square for
traversing purposes.
(F) City designated sidewalks and public trails not located within a park are open for
public use 24 hours a day unless posted.
2
§ 95.04 PUBLIC GATHERING PERNHTS.
(A) A permit shall be obtained from the City Council before participating in any of
the following activities or special events in a city park. The fee for the permit shall be set
annually in the City's Fee Schedule:
(1) Carnivals;
(2) Community celebrations;
(3) Musical Concerts;
(4) Use of amplified instruments, music, communication systems or the like that
would exceed the requirements of Section 92.018 of the Hutchinson city code
(5) Gatherings of 75 or more persons, including picnics, graduations, weddings
and political gatherings; and
(6) Contests and exhibitions, including among other things, those that require
exclusive use or charging admission; and
(7) To sell or offer for sale any goods or services
(B) Permits shall not be required for those events and activities sponsored by the City
or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting
events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or
not, which is authorized to use a city park by the Director or their designee.
(C) A person seeking a permit pursuant to this section shall file a written application
on a form supplied by the Director or their designee. The application will state the following
information:
(1) Name and address of applicant
(2) Name and address of the person(s), corporation or association sponsoring the
activity or special event
(3) Day(s), hour and year for which the permit is desired
(4) Park or portion of the park for which the permit is desired
(5) Estimate of anticipated attendance
(6) Detailed description of the proposed activity
(7) Variances required from city and park rules and regulations
(8) Other information requested by the Director that is reasonably necessary to
determine whether or not a permit will be issued
(D) For gatherings of more than two hundred fifty (250) persons or for any activities
or events where a fee or donation is being requested, except for those exempt under section
95.04(B), the applicant for a permit under this section shall be required to carry and maintain
public liability insurance, with the city as a named insured, providing insurance coverage for
bodily injury, death and property damage occurring in connection with applicant's use of the
park. Such insurance shall provide coverage in amounts at least equal to the city's maximum
liability limits as provided by state law.
3
(E) The applicant for a permit under this article shall indemnify and save harmless the
city from all loss, cost and expense arising out of any liability or claims of liability for injury or
damages to persons or property sustained or claimed to have been sustained by anyone whoever
by reason of the use of occupation of the parks described in this section, whether such use is
authorized or not, or by any act or omission of the applicant or any of its officers, agents,
employees, players or guests. The applicant shall pay for any and all damage to property of city
or loss or theft of such property done or caused by such persons.
(F) No permit or preliminarily approved permit application may be transferred, and
the permit holder will be bound by all park rules and regulations and applicable ordinances.
(G) The Director or their designee is authorized to revoke a permit immediately upon
finding of a violation of any park rule, ordinance or conditions of a permit.
§ 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK
Exclusive rental of the music stage at Masonic West River Park/Campground past the
hours permitted in section 95.02 will be allowed on the condition that the renter applies for a
permit under Section 95.04, and that the renter purchases all of the tent and electrical only
campground sites.
§ 95.06 TRAFFIC AND PARKING.
It is unlawful for any motorized vehicle or equipment to be parked or operated in any city
park or recreational area other than on established roadways and designated parking areas. This
section shall not be construed to prohibit the use or parking of a recreational vehicle in
designated camping areas in West River Park for a period not in excess of two weeks. This
section shall not apply to law enforcement and construction or maintenance equipment operated
by, or under a contract with, the city and within the scope of such operation or contract
§ 95.07 OPEN BURNING RESTRICTED.
No person shall start or maintain an open fire in a park, except in an area specifically
designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but
only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area
designated for an open fire or a freestanding grill before the fire is completely extinguished.
§ 95.08 TOBACCO -FREE PARKS.
It is unlawful for any person to smoke or use tobacco products within the confines of
Tartan Park, which includes the terrain park, skate park and north ball field. This area does not
include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west.
§ 95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a
designated off -leash dog park. An animal owner or person having custody or control of an
animal shall immediately clean up and sanitarily dispose of any feces of the animal.
4
§ 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING
PROHIBITED.
No person may sell or offer for sale any product, food or service, or advertise in any
public park without the prior written approval of the City.
§ 95.11 DAMAGING VEGETATION IN PARKS.
No person may damage or disturb any flower bed, planting area, or ornamental
landscaped area within a park, open space or recreational facility. No person may cut, trim or
remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material
from a park, open space or recreational facility with the exception of authorized City officials.
§ 95.12 DESTRUCTION OF PARK PROPERTY
No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or
remove any part of any building, structure, sign, light pole, drinking fountain, ornamental
fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for
climbing, sliding, swinging, etc.), statues, public art or other property within public parks.
§ 95.13 ADDITIONAL RULES AND REGULATIONS.
The Director, or their designee, may establish reasonable rules and regulations for the use
of parks and recreation facilities and shelters, and for obtaining permits. Such rules and
regulations will be based on a due regard for the purpose for which the facility is established, the
safety of those using the facility, the need for supervisory personnel and the maximum number of
persons who can safely use the facilities at one time. Park and recreational facilities and shelters
may be used by members of the general public for recreational, athletic, and social purposes
consistent with the nature of the facility and the safety of the public and property, subject to
permit requirements. Specific rules and regulations for the use of park and recreation facilities
and shelters established by the Director or their designee should be posted where they apply, and
it is unlawful for any person to violate the same when so posted.
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is April 1,
2019.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 26th DAY OF FEBRUARY, 2019
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
5
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Site Plan, CUP and Vacation of Easement 1015/1025 Dale St.
Department: Planning
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant has applied for a site plan review, conditional use permit, vacation of easement and re -zoning for the
development of a 38 unit active senior apartment located at 1025 Dale St. SW connected to the existing Woodstone
Senior Living facility.
Detailed information about the project can be found in the attached staff report.
A public hearing was held at the planning commission meeting on February 19, 2019. The developer gave an
overview of the project and Staff presented the staff report to the Planning Commission. One member of the PC had
a question regarding the pond sizing and what year rain event the pond was designed for. Staff noted it is designed
for a 100 year rain event. Additionally, there was a question regarding what happens if the pond overflows. Staff
indicated there is an overview area going south along the property line out to Cleveland Avenue and also noted it is
very rare for ponds to overflow.
Joyce Krcil, a neighbor adjacent to the proposed project addressed the Planning Commission and noted she has
concerns with drainage, as this area has been very flat since it was graded for a development that was never built
many years ago. She indicated that after very heavy rain falls there is often standing water in the backyards of
adjacent property. She said it appears the inlet for the tile along the property line is too high and doesn't take the
water as it should. She said this tile inlet can also become clogged with debris and neighbors often have to remove
the debris so water can drain. Mrs. Krcil also had concerns about lighting on the existing building that will be
addressed by the applicant. Staff suggested adding a condition to the approval that noted that the developer must
review the drainage on the property line to make sure it is functioning properly.
The Planning Commission closed the public hearing and voted unanimously to approve the site plan, conditional use
permit, vacation of easement, and re -zoning with the added condition noted above.
BOARD ACTION REQUESTED:
Approval of resolution for site plan, conditional use permit and vacation of easement. Approval of ordinance
approving re -zoning.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15017
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERNHT AND SITE PLAN REVIEW FOR A 38 UNIT ADDITION TO
WOODSTONE SENIOR LIVING LOCATED AT 1025 DALE ST SW., HUTCHINSON, MN.
FACTS
1. Bear Paw Properties LLC is the owner of the property located at 1025 Dale St SW, Hutchinson; and,
2. The subject property is legally described as:
1015 Dale St SW: Outlot A, Welcome to Our Home Addition, Hutchinson, MN
1025 Dale St SW: Outlot B, Welcome to Our Home Addition, Hutchinson, MN
(To be known as: Lot 1, Block 1, Bear Paw Addition.)
Woodstone Senior Living, has applied to the City for a conditional use permit and site plan review to
allow construction of a 38 unit addition to Woodstone Senior Living at 1025 Dale St SW. Hutchinson.
4. The Planning Commission met on February 19, 2019 and considered the effects of the proposal on the
health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request due to the following findings
and conditions:
a. The proposed building and site improvements shall comply with the standards of the R-4
district and the Zoning Ordinance, as well as all other City regulations.
b. Complete stormwater calculations must be submitted to the City for final approval prior to
building permits being issued.
C. Fully engineered plans must be submitted to the City for the proposed land bridge concept for
final approval prior to building permits being issued.
d. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
e. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work affects roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work is not fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoices/assess the property owner for all associated costs.
f There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
g. Any exterior refuse collection area(s) must be fully screened.
h. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 2
i. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use required approval of a new conditional use permit.
j. The applicant must obtain all necessary permits for the construction of the proposed project.
k. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
1. The possible future addition is not being approved at this time. It appears the site is at its
maximum density after the 38-unit addition.
in. Screening on the east side of the property between the apartment and homes next door shall be
a natural evergreen type screening that is continuous and must be at least 6 feet tall when
installed and have the ability to grow to a height of at least 15 feet tall.
n. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be
a one-way traffic flow instead of two-way as shown on the existing plans.
o. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per
fire code.
p. The applicant must review the property line drainage situation and ensure the existing inlet is
working properly and is at the appropriate height and that there is positive drainage on the
applicant property to the inlet.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site
plan review at its meeting on February 26, 2019 and has considered the recommendation and findings
of the Planning Commission and hereby does recommend approval of the conditional use permit,
subject to the following findings and conditions:
q. The proposed building and site improvements shall comply with the standards of the R-4
district and the Zoning Ordinance, as well as all other City regulations.
r. Complete stormwater calculations must be submitted to the City for final approval prior to
building permits being issued.
S. Fully engineered plans must be submitted to the City for the proposed land bridge concept for
final approval prior to building permits being issued.
t. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
U. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work affects roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work is not fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoices/assess the property owner for all associated costs.
V. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
W. Any exterior refuse collection area(s) must be fully screened.
X. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
y. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use required approval of a new conditional use permit.
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 3
Z. The applicant must obtain all necessary permits for the construction of the proposed project.
aa. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
bb. The possible future addition is not being approved at this time. It appears the site is at its
maximum density after the 38-unit addition.
cc. Screening on the east side of the property between the apartment and homes next door shall be
a natural evergreen type screening that is continuous and must be at least 6 feet tall when
installed and have the ability to grow to a height of at least 15 feet tall.
dd. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be
a one-way traffic flow instead of two-way as shown on the existing plans.
cc. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per
fire code.
ff. The applicant must review the property line drainage situation and ensure the existing inlet is
working properly and is at the appropriate height and that there is positive drainage on the
applicant property to the inlet.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 153.35 —
153.51 of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit and site plan review to allow construction of a 38 unit addition to
Woodstone Senior Living at 1025 Dale St SW., Hutchinson MN is approved.
Adopted by the City Council this 26th day of February, 2019.
ATTEST:
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 4
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
RESOLUTION NO. 15018
RESOLUTION APPROVING THE VACATION OF UTILITY EASEMET AND ROADWAY
EASEMENT AT 1025 DALE ST SW, HUTCHINSON.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Bear Paw Properties LLC, property owner, petitioned for the vacation of utility easements through Outlot
B, Welcome to Our Home Addition, and vacation of existing right-of-way easements at the current
terminus of Cleveland Ave SW. The areas are legally described as:
Outlot B, Welcome to our Home Addition
2. The City Council has the Planning Commission recommendation for approval and has found that the
public interest will still be served by vacating these easements.
3. The City Council has determined that this vacation is in keeping with the general planning of the City.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the vacation of easements as described above.
Adopted by the City Council this 26th day of February, 2019.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
PUBLICATION NO. 8320
ORDINANCE NO. 19-795
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT
1015 DALE ST SW FROM R-1(SINGLE FAMILY RESIDENTIAL) TO R-4 (HIGH DENSITY
RESIDENTIAL) AS REQUESTED BY CITY OF HUTCIIINSON PROPERTY OWNER
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
1 (Single Family Residential) to R-4 (High Density Residential):
Section 2. That the property to be rezoned to R-4 (High Density Residential) is described as follows:
Outlot A, Welcome to Our Home Addition, Hutchinson, MN
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 12th day of March, 2019.
ATTEST:
Matthew Jaunich, City Administrator
Publication Date: June 5, 2016
Gary T. Forcier, Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: February 15, 2019 for February 19, 2019 Planning Commission Meeting
Application: CONSIDERATION OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, REZONING
AND VACATION OF EASEMENT LOCATED AT 1015 AND 1025 DALE ST SW.
Applicant: Roman Bloemke
CONSIDERATION OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, REZONING AND
VACATION OF EASEMENT LOCATED AT 1015 AND 1025 DALE ST SW.
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
"indicates property described in this notice
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GENERAL INFORMATION
R4 — High Density Residential besides for current Outlot A, which is Zoned R-1.
1015 and 1025 Dale St SW.
6.56 Acres
Partially developed as Senior Care facility, partially vacant.
Site Plan, CUP, Rezone, Vacation of Easement
1015 and 1025 Dale St. SW
Planning Commission — 2-19-19
Page 2
Adjacent Land Use: Single-family residential to west and northeast. Attached senior housing to south. Church
to north. Multi -family housing to southeast.
Adjacent Zoning: R-1 Single -Family Residential to west. R-2 Medium Density Residential to northeast. R-
3 Medium -High Density Residential to southeast. R-4 High Density Residential to south.
Comprehensive Plan: Medium Density Residential Neighborhood
Zoning History: Has been Woodstone Senior Living Facility for past several years
Applicable
Regulations: City Code of Ordinances Sections 153.35—153.51
Transportation: The westerly side of the property will continue to be accessed off Dale St SW and the
eastern side of the property will be accessed off Cleveland Ave SW.
Physical Characteristics: Relatively flat.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an
overview of site plan considerations.
Buildings:
The developer is proposing a 38 unit, two-story addition to the existing facility. The new addition will be
attached to the existing building by a walkway in order to utilize the commercial kitchen in the original building
to serve meals in the new building. The addition will be 88 feet wide at the widest point and approximately 347
feet long.
Each one -bedroom unit must have at least 1,500 square feet of lot area on the site and each two -bedroom unit
must have at least 2,000 square feet of lot area on site. The proposed 38 units require at least 68,500 square feet
of lot area. The lot area where the building is proposed to be built is approximately 118,000, which is almost
twice as much land as is required.
Open space is also an important aspect of a multi -family project such as this. The zoning ordinance requires
20% open space in the development, which equates to 57,151 square feet of open space. There appears to be
over 65,000 square feet of open space on the site, not including the stormwater pond. There has been discussion
of a future addition to the 38 unit building. Staff has concerns that there will not be enough open space if this
addition is built and it should be noted in the conditions that the future addition is not being approved. The
open space does not take into account any of the parking lot/drive areas or ponding areas because these are not
considered usable open space.
Parking/Access/Circulation
Sixty-two parking stalls are proposed for the development and include 48 outside parking stalls and 14 garage
spaces. Access to the new addition is proposed to be off Cleveland Avenue SW. The zoning ordinance requires
.5 spaces per bedroom for senior apartments, however staff feels it is more realistic to require 1 parking space
per bedroom, which equates to 38 parking stalls. This will allows for an additional 24 parking stalls for
employees and visitors.
Site Plan, CUP, Rezone, Vacation of Easement
1015 and 1025 Dale St. SW
Planning Commission — 2-19-19
Page 3
Access to the existing Woodstone Facility will be off Dale Street SW, as it currently exists today. Access to the
easterly side of the development will be off Cleveland Avenue SW. The access on the east side, which will be
an extension of Cleveland Ave., will be privately maintained. There will be a right-of-way easement granted to
the City for the access drive, which is essentially an extension of Cleveland Ave. that terminates in front of the
building. This will allow the traveling public to utilize the roadway, although there will likely be very little
public traffic on the access drive. In addition, emergency services will have access to the access drive. The
right-of-way easement granted to the City is not implying any maintenance on the Bear Paw property. All
maintenance, including snow removal and other street maintenance will be the responsibility of the property
owner. The access drive will not have to be built to City street standards. The existing right-of-way easement
for the temporary cul-de-sac shall be vacated.
Fire code requires a 96' diameter cul-de-sac, it appears the cul-de-sac in the submitted plans is 88' diameter.
Fire code also requires a 26' wide access drives. It appears that the two eastern more parking stalls may need to
be eliminated to ensure that the 26' wide access drive is maintained.
Landscaping and Lighting:
The landscape plan is calling for 39 trees to be planted as part of the project. The City arborist will review the
Landscape Plan at the time of building permit to determine if the tree species are compatible in Hutchinson and
if any other changes are needed. A primary concern off staff is to ensure there is adequate screening on the east
side of the new building, adjacent to the existing homes. A 6.5 fence is being proposed along the east property
line. Staff recommends the fence be increased to 8 feet in height. In addition to the fence, the developer is
proposing four Colorado Blue Spruce Trees for screening.
Lighting of the site appears to be adequate. Per the Zoning Ordinance, lighting installed must be indirect and
shall not produce glare on adjacent properties or public right of ways.
Stormwater Management:
The stormwater calculations and appropriate down gradient receiving pipe information will be submitted with
the building permit. If this information is not satisfactory to the City, the building permit will not be issued. In
addition, a Construction Stormwater NPDES permit will be required. In addition, a stormwater maintenance
agreement will be required for the north pond.
Utilities
The developer is proposing a utility bridge over the water main that will run between the existing building and
proposed building. The water main is located within a water main easement and it is very atypical to allow any
type of structure over a utility easement. However, because of the circumstances of this site, staff believes the
utility bridge concept can work if all of the details are worked out and the City receives fully engineered plans
for consideration of approval. There are many questions to be answered and plans to be reviewed regarding the
utility bridge and how the proposed building's foundation interacts with the water main. Staff has reviewed
some preliminary information and is waiting for plans that are more detailed. Staff wants to make it clear that
approving the site plan does not mean the utility bridge concept is formally approved. If the utility bridge is not
approved by the City of Hutchinson, a building permit will not be issued for the project.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for multiple -family buildings in an R-4 zoning district. The
buildings appear to meet all applicable zoning regulations.
Site Plan, CUP, Rezone, Vacation of Easement
1015 and 1025 Dale St. SW
Planning Commission — 2-19-19
Page 4
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Conclusion:
The proposed project is desirable and will contribute to the general welfare of the neighborhood in
the subject location, as it will utilize land that is currently vacant.
2. The proposed project is not anticipated to have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities, and other matters
affecting the public health, safety, and general welfare as the project appears to meet all zoning
requirements.
3. The proposed building(s) will be designed, arranged, and operated so as to permit the development
and use of neighboring property in accordance with the applicable district regulations.
Vacation of Easements:
The existing utility easement per document 427284 needs to be vacated due to the location of the new building.
This easement was re-established in the plat that was approved last month. In addition, the existing right-of-way
easement per document 424008 at the current terminus of Cleveland Avenue SE needs to be vacated. A new
right-of-way easement was completed with the plat that was approved last month.
Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any street, alley or
any public grounds within the city. Such vacation may be made only after published notice and an opportunity
of affected property owners and public to be heard, and upon such further terms and by such procedure as is
prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of
such proceedings shall be filed with the proper county officers in accordance with law."
Rezoning:
The Comprehensive Plan guides this area as medium density residential development, which is development
that is between 4 and 8 units per acre. The proposed development fits the density of the R-4 Zoning district as
noted above in the unit area calculations. The only thing proposed on the lot being rezoned is the storm water
pond and open space.
Staff feels the R-4 zoning request is acceptable and fits in with the neighboring property zoning designations, as
well as the surrounding uses in this area.
Site Plan, CUP, Rezone, Vacation of Easement
1015 and 1025 Dale St. SW
Planning Commission — 2-19-19
Page 5
Recommendation:
Staff recommends approval of the site plan, conditional use permit, rezoning from R-3 to R-4 and vacations
with the following conditions of approval:
1. Staff recommends approval of the vacation and release of easements (Documents 427284 and
424008) as noted above.
2. The proposed building and site improvements shall comply with the standards of the R-4 district and
the Zoning Ordinance, as well as all other City regulations.
3. Complete stormwater calculations must be submitted to the City for final approval prior to building
permits being issued.
4. Fully engineered plans must be submitted to the City for the proposed land bridge concept for final
approval prior to building permits being issued.
5. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas
shall be the developer's responsibility, including necessary improvements and associated costs. This
work shall meet all of the City's engineering standards and be approved by the City.
6. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to
be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan
must be submitted to the City Engineer for approval. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work is not fully completed
within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the
property owner for all associated costs.
7. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the buildings.
8. Any exterior refuse collection area(s) must be fully screened.
9. The standards for granting a conditional use permit would be met, subject to the conditions stated.
10. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use or change to another conditional use
requires approval of a new conditional use permit.
11. The Applicant must obtain all necessary permits for the construction of the proposed project.
12. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use permit
must be applied for.
13. The possible future addition is not being approved at this time. It appears the site is at its maximum
density after the 38-unit addition.
14. The fence on the east side of the property shall be a minimum of 8 feet tall.
15. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one-
way traffic flow instead of two-way as shown on the existing plans.
16. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire
code.
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EASEMENT VACATION EXHIBIT --part of- Otioot III WELCOME NO OUR HOME ADDITION, McLeod County, Minnesota.
DENOTES EASEMENT TO BE VACATED
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EASEMENT TO BE VACATED: Utility Easement filed September 29, 2016 as Document No. 427284.
Denotes Iron Set Bearings shown are on hereby certify that this plan, survey or report was prepared by me or under rn ww pII��
• Denotes Iron Found an assumed datum. direct supervision and that I am a duly Registered Land Surveyor under the laws E_tl_ RU� SCR �N6_
of the State of Minnesota. Dated this 7th day of lanuary , 2019. fT1Bx Professional Land Surveyors
Scale 1"= 50' Drawn By: SNN // w .e9,x9.�om 9905thAvenueSE Suite
�{ License No 45356 Hutchinson, MN 5�350
ob No.: 18759PP Project Manager: KDN rI.(320)59a2u25Fxnt320)531-s595
EASEMENT VACATION EXHIBIT
-for- CITY OF
HUTCHINSON, MN
part of- Outlot 13, WELCOME TO OUR HOME ADDITION, McLeod
County, Minnesota.
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DESCRIPTION OF RIGHT OF WAY EASEMENT TO BE VACATED
PER DOC. NO.424008
A 60.00 foot wide easement for public right of way purposes over, under and across part of Outlot B, WELCOME TO OUR
HOME ADDITION, according to the record plat thereof, the centerline of said easement is described as follows:
Beginning at the intersection of the east line of said Outlot B and the centerline of Cleveland Avenue SW as dedicated in
PLAZA HEIGHTS, according to the record plat thereof; thence South 89 degrees 55 minutes 08 seconds West, assuming
the east line of said BEAR PAW ADDITION has a bearing of South 00 degrees 04 minutes 52 seconds East, a distance of
20.00 feet and said centerline there terminating.
Together with an easement for public right of way purposes over, under and across part of said Outlot B, not included in
the above described easement, which lies within the circumference of a circle having a radius of 60.00 feet. The center
of said circle is a point 51.96 feet from the terminus of the above described centerline, as measured along the westerly
prolongation of said centerline.
DENOTES EASEMENT TO BE VACATED
L---J
Location: Hutchinson, MN
Scale 1 "= 30'
1Drawn By: SNN
Project Manager: KDN
Job No.: 18759PP
o Denotes Iron Set I • Denotes Iron Found
Bearings shown are on an assumed datum.
I hereby certify that this plan, survey or report was prepared by me or under my
direct supervision and that I am a duly Registered Land Surveyor under the laws
E. G. RHO 8 SONS. INC.
Professional Land Surveyors
of the Stat o innesoto. Dated this 7th day of January 2019.
www.e0rud.com 990 5th Avenue SE, Suite 2
License No. 45356
Hutchinson, MN 55350
Tel. (320) 587.2025 Fax (320) 587.2595
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15017
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT AND SITE PLAN REVIEW FOR A 38 UNIT ADDITION TO
WOODSTONE SENIOR LIVING LOCATED AT 1025 DALE ST SW., HUTCHINSON, MN.
FACTS
1. Bear Paw Properties LLC is the owner of the property located at 1025 Dale St SW, Hutchinson; and,
2. The subject property is legally described as:
1015 Dale St SW: Outlot A, Welcome to Our Home Addition, Hutchinson, MN
1025 Dale St SW: Outlot B, Welcome to Our Home Addition, Hutchinson, MN
(To be known as: Lot 1, Block 1, Bear Paw Addition.)
3. Woodstone Senior Living, has applied to the City for a conditional use permit and site plan review to
allow construction of a 38 unit addition to Woodstone Senior Living at 1025 Dale St SW. Hutchinson.
4. The Planning Commission met on February 19, 2019 and considered the effects of the proposal on the
health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, and the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request due to the following findings
and conditions:
a. The proposed building and site improvements shall comply with the standards of the R-4
district and the Zoning Ordinance, as well as all other City regulations.
b. Complete stormwater calculations must be submitted to the City for final approval prior to
building permits being issued.
C. Fully engineered plans must be submitted to the City for the proposed utility bridge concept for
final approval prior to building permits being issued.
d, Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
C. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work affects roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work is not fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoices/assess the property owner for all associated costs.
f. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
g. Any exterior refuse collection area(s) must be fully screened.
h. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 2
i. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use required approval of a new conditional use permit.
J. The applicant must obtain all necessary permits for the construction of the proposed project.
k. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
1. The possible future addition is not being approved at this time. It appears the site is at its
maximum density after the 38-unit addition.
m. Screening on the east side of the property between the apartment and homes next door shall be
a natural evergreen type screening that is continuous and must be at least 6 feet tall when
installed and have the ability to grow to a height of at least 15 feet tall.
n. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be
a one-way traffic flow instead of two-way as shown on the existing plans.
o. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per
fire code.
P. The applicant must review the property line drainage situation and ensure the existing inlet is
working properly and is at the appropriate height and that there is positive drainage on the
applicant property to the inlet.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site
plan review at its meeting on February 26, 2019 and has considered the recommendation and findings
of the Planning Commission and hereby does recommend approval of the conditional use permit,
subject to the following findings and conditions:
q. The proposed building and site improvements shall comply with the standards of the R-4
district and the Zoning Ordinance, as well as all other City regulations.
r. Complete stormwater calculations must be submitted to the City for final approval prior to
building permits being issued.
S. Fully engineered plans must be submitted to the City for the proposed utility bridge concept for
final approval prior to building permits being issued.
t. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
U. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work affects roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
1 F the work is not fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoices/assess the property owner for all associated costs.
v. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
W. Any exterior refuse collection area(s) must be fully screened.
X. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
Y. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use required approval of a new conditional use permit.
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 3
Z.
The applicant must obtain all necessary permits for the construction of the proposed project.
aa.
If the proposed use fails to start operation within one year of the conditional use permit being
granted. the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
bb.
The possible future addition is not being approved at this time. It appears the site is at its
maximum density after the 38-unit addition.
cc.
Screening on the east side of the property between the apartment and homes next door shall be
a natural evergreen type screening that is continuous and must be at least 6 feet tall when
installed and have the ability to grow to a height of at least 15 feet tall.
dd.
The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be
a one-way traffic flow instead of two-way as shown on the existing plans.
cc.
Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per
fire code.
ff.
The applicant must review the property line drainage situation and ensure the existing inlet is
working properly and is at the appropriate height and that there is positive drainage on the
applicant property to the inlet.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 153.35 —
1 53.51 of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, 'THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit and site plan review to allow construction of 38 unit addition to
Woodstone Senior I.iving at 1025 Dale St SW., Hutchinson MN is approved.
Adopted by the City Council this 26th day of February, 2019.
AT FIST:
Findings of Fact — Resolution # 15017
Woodstone Addition CUP/Site Plan
Page 4
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
RESOLUTION NO. 15018
RESOLUTION APPROVING THE VACATION OF UTILITY EASEMENT AND ROADWAY
EASEMENT AT 1025 DALE ST SW, HUTCHINSON.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Bear Paw Properties LLC, property owner, petitioned for the vacation of utility easements (Document
427284) through Outlot B, Welcome to Our Home Addition, and vacation of existing right-of-way
easements (Document 424008) at the current terminus of Cleveland Ave SW. The areas are legally
described as:
Outlot B, Welcome to ❑ur Home Addition
2. The City Council has the Planning Commission recommendation for approval and has found that the public
interest will still be served by vacating these easements.
3. 'The City Council has determined that this vacation is in keeping with the general planning of the City,
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the vacation of easements as described above.
Adopted by the City Council this 26th day of February, 2019.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: North Park Tennis / Pickleball Court Replacement
Department: PRCE
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Dolf Moon
Agenda Item Type:
Presenter: Dolf Moon
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The four court tennis/ pickelball facility Located within North Park is in need of replacement. The City along with ISD
423 also in need of court replacement jointly evaluated a project to address both school and community needs.
Larson Engineering Inc. was hired to develop plans and specifications to address these facilities.
The PRCE Advisory Board evaluated several options before recommending each entity construct a facility on their
current sites. Soil borings at North Park identified the need for nearly $200,000 in soil corrections to construct a
bituminous surfaced facility. This finding made post tensioned concrete a viable option as a replacement alternative.
This project will address drainage issues both around the courts and the building. It will remove the elevation
difference between the north and south courts. And will expand the pickleball courts from four to seven.
The bidding process allowed contractors to bid the project up to five different ways. Either bituminous or post tension
concrete at the park site or a project at both the city and school location. Larson Engineering estimated the North Park
site two ways $569,270 for bituminous and $536,195 for post tension concrete. The low bid of $537,165 was slightly
($970) over the estimate.
We are recommending the project be awarded to R&R Excavating in the amount of $537,165. Mike Murphy of Larson
Engineering reviewed references and found their overall performance, workmanship, scheduling,and quality control to
be satisfactory. I will attend the next Council meeting to address any questions you may have. Thanks for your
consideration.
BOARD ACTION REQUESTED:
Approval and Awarding North Park Tennis/ Pickleball Court Replacement Project to R&R Excavating in the amount of
$537,165
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 537,165.00
Total City Cost: $ 537,165.00 Funding Source: Capitol Projects Fund
Remaining Cost: $ 0.00 Funding Source:
Larson Larson Engineering, Inc.
DOCUMENT 00 50 00
BID FORM ONE — HUTCHINSON HIGH SCHOOL TENNIS COURT RECONSTRUCTION
SUBMITTED BY:
Company: °V 11 e_
Add ress: l `l - l- 1 rl W
�✓ ' Estimator: /p`r*
Phone Number: C
L�
'r�ln� ►�� N�,N SS LSD
SUBMITTED TO: Mr. Brian Mohr
Director of Buildings, Grounds, and Student Transportation
Hutchinson Public Schools — ISD 423
30 Glen Street NW
Hutchinson, MN 55350
Brian.mohr@isd423.org
FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction
PROJECT NO.: 12186837.000
OWNER: Hutchinson Community School District
1200 Roberts Rd SW
Hutchinson, MN 55350
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary
Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for:
Acknowledgement of Addenda:
Addendum #
Addendum #
Date Received: 12-51) q
Date Received: i
00 50 00-1
5 Larson Larson Engineering, Inc.
BID ITEM ONE — HUTCHINSON HIGH SCHOOL TENNIS COURT RECONSTRUCTION: Total project cost to
reconstruct the tennis court at the Hutchinson High School as specified in the Plans and Specifications for
the sum of:
UNIT PRICES
A. All unit prices, where applicable, shall include the removal of existing materials.
1. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced
concrete pavement over 6 inches of new base aggregate.
$ IS.oc)
per square foot
Z. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of
unreinforced concrete pavement over 6 inches of new base aggregate.
$
per square foot
In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids
and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid
opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is
the Owner's intent to award the contract to one contractor.
All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces
provided.
A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected
as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink
or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the
bid shall also file a certificate with the bid explaining the correction of the alteration or erasure.
Each bid must be accompanied by bid security as described in the Instructions to Bidders.
00 50 00-2
Larson
Larson Engineering, Inc.
If a Corporation, what is the State of Incorporation
If a Partnership, state full name of all co-partners:
OFFICIAL ADDRESS
\1�tq NWV 22Sb��
N1i1Mil SS3So
FIRM NAME
V� fi nc .
By pp
Title
By
Title
00 50 00-3
Responsible Contractor Verification
Minnesota Statute 16.C.285
Hutchinson Public Schools 2019 Tennis Court Reconstruction
Hutchinson MN
The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the
time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of
the minimum criteria in Minnesota Statute 16C.285, subd. 3.
The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are:
1. V'D "Zz's W-� vt tt 't— " 0�, N) �( Q
z. ('..wnev Pt s-t
3. &AA-\Ay\J �=tn
a. _11��L�l1VY�Cl.V1�S •'
5.
6.
7.
8.
9.
10.
The first -tier subcontractors listed above have provided to the company verifications of compliance required by
Minnesota Statute 16C.285, subd. 3 (7).
The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier
subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional
subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of
compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental
verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those
subcontractors.
Date:_
Company
By:
Its:
Owner/Officer
Subscribed and sworn to before me
this ��—day of 'HN 20
of y Public
u a JENNIFER L. RATIO
NOTARY PUBLIC -MINNESOTA
^�� My Comm. Exp. ,fan. 31 2022
7, Larson
Vr
Larson Engineering, Inc.
DOCUMENT 00 50 01
BID FORM TWO - PARK ELEMENTARY TENNIS COURT RECONSTRUCTION
SUBMITTED BY:
Company:
n` .
Address: qffi&N 2-2- sl[)\- l ' V 1 '��' lei 1JQ� �" ►1 V JLk.��
Estimator: �- ffp ti`-�. \f lr K
Phone Number: op) J U J — s ! 1 (]
SUBMITTED TO: Mr. Brian Mohr
Director of Buildings, Grounds, and Student Transportation
Hutchinson Public Schools— ISD 423
30 Glen Street NW
Hutchinson, MN 55350
Brian.mohr@isd423.org
FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction
PROJECT NO.: 12186837.000
OWNER: Hutchinson Community School District
1200 Roberts Rd SW
Hutchinson, MN 55350
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary
Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for:
Acknowledgement of Addenda:
Addendum # 1 Date Received: k 1 2—�5 }
Addendum # Z Date Received: 113,10
00 50 00-1
5 Larson Larson Engineering, Inc.
BID ITEM ONE — PARK ELEMENTARY SCHOOL TENNIS COURT RECONSTRUCTION WITH BITUMINOUS
PAVEMENT: Total project cost to reconstruct the tennis court at the Park Elementary School with
Bituminous Pavement as specified in the Plans and Specifications for the sum of:
X� �Akl +`u S�l�, �S100.100
BID ITEM TWO — PARK ELEMENTARY SCHOOL TENNIS COURT RECONSTRUCTION WITH POST -
TENSIONED CONCRETE PAVEMENT: Total project cost to reconstruct the tennis court at the Park
Elementary School with Post -Tension Concrete Pavement as specified in the Plans and Specifications for
the sum of:
UNIT PRICES
A. All unit prices, where applicable, shall include the removal of existing materials.
1. Unit Price One: Provide a unit price for the addition or reduction of paving 3.5" of
bituminous pavement (placed in two lifts) over 6" of base aggregate.
$ . C)D
per square yard
2. Unit Price Two: Provide a unit price for the addition or reduction of 4" Portland cement
concrete over 6" of base aggregate.
$ 1S. M
per square foot
In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids
and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid
opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is
the Owner's intent to award the contract to one contractor.
All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces
provided.
A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected
as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink
or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the
bid shall also file a certificate with the bid explaining the correction of the alteration or erasure.
Each bid must be accompanied by bid security as described in the Instructions to Bidders.
00 50 00-2
15 Larson
Larson Engineering, Inc.
If a Corporation, what is the State of Incorporation:
If a Partnership, state full name of all co-partners:
OFFICIAL ADDRESS
1Nq Nine 22- Sv�xAl/,
��V„nSon MN SS3So
Mmx1csbV,k
FIRM NAME
By
Title
00 50 00-3
Responsible Contractor Verification
Minnesota Statute 16.C.285
Hutchinson Public Schools 2019 Tennis Court Reconstruction
Hutchinson MN
The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the
time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of
the minimum criteria in Minnesota Statute 16C.285, subd. 3.
The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are:
2. �1oSs �Y�e
3. C,1y r�_ey Pos
*MQ_�\)oy
Eyc&i of� LDQ,iv�D I
a. (�O.II��A.YU �trlc
6. buy-+ Vyo
7.
8.
9.
10.
The first -tier subcontractors listed above have provided to the company verifications of compliance required by
Minnesota Statute 16C.285, subd. 3 (7).
The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier
subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional
subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of
compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental
verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those
subcontractors.
Date: C9- h l
Subscribed and sworn to before me
this �dayofr \1 20 1q .
No ry ublic
Exc av In I nL
Company
4
By: _ _ Its:
Owner/Officer
5 JENNIFER L. RATE
NOTARY PUBLIC.MINNES07A
y.. My Comm. Exp. Jan. 31 2022
VF
Larson
Larson Engineering, Inc.
SUBMITTED BY:
Company: I
Address: 1 4
Estimator:
DOCUMENT 00 50 02
BID FORM THREE -- COMPREHENSIVE BIDDING
W 2 S)uo^n
�Y T't aeK
Phone Number: L,�CI"�-� S( S f I &'
M N SS3S0
SUBMITTED TO: Mr. Brian Mohr
Director of Buildings, Grounds, and Student Transportation
Hutchinson Public Schools — ISD 423
30 Glen Street NW
Hutchinson, MN 55350
Brian. mohr@isd423.org
FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction
PROJECT NO.: 12186837,000
OWNER: Hutchinson Community School District
1200 Roberts Rd SW
Hutchinson, MN 55350
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary
Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for:
Acknowledgement of Addenda: j
Addendum # I Date Received.
Addendum # ?I Date Received:
00 50 00-1
5 Larson Larson Engineering, Inc.
BID ITEM ONE — HUTCHINSON HIGH SCHOOL AND PARK ELEMENTARY SCHOOL TENNIS COURT
RECONSTRUCTION WITH POST -TENSIONED CONCRETE PAVEMENT: Total project cost to reconstruct the
tennis courts at Hutchinson High School and Park Elementary School with Post -Tension Concrete
Pavement as specified in the Plans and Specifications for the sum of:
lM� 11i uy` `�►'Vy�.Q.p � n �� Si �� - � �,t..a�,c.g-r:�v��
I I �W ' ?)as, D73
UNIT PRICES
A. All unit prices, where applicable, shall include the removal of existing materials.
1. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced
concrete pavement over 6 inches of new base aggregate.
$ ti�-all
per square foot
2. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of
unreinforced concrete pavement over 6 inches of new base aggregate.
$ Is.00
per square foot
In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids
and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid
opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is
the Owner's intent to award the contract to one contractor.
All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces
provided.
A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected
as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink
or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the
bid shall also file a certificate with the bid explaining the correction of the alteration or erasure.
Each bid must be accompanied by bid security as described in the Instructions to Bidders.
00 50 00-2
5 Larson
Larson Engineering, Inc.
If a Corporation, what is the State of Incorporation
If a Partnership, state full name of all co-partners:
OFFICIAL ADDRESS
11� �w�1 Z2 So..c'M
�1�G1rii�S�n MY�I SS3S�
1 ,(,SZVtA-
FIRM NAME
By
Titl
00 50 00-3
Responsible Contractor Verification
Minnesota Statute 16.C.285
Hutchinson Public Schools 2019 Tennis Court Reconstruction
Hutchinson MN
The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the
time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of
the minimum criteria in Minnesota Statute 16C.285, subd. 3.
The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are:
Voss �.kxl(,YQ�2 * mCG�r y
3. (i QAMY \4 ytfA�2
4. W1iU nvv\(," ` S VVkYd .Sea)
5. �w�Ct -PYD
6.
7.
8.
9.
10.
The first -tier subcontractors listed above have provided to the company verifications of compliance required by
Minnesota Statute 16C.285, subd. 3 (7).
The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier
subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional
subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of
compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental
verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those
subcontractors.
Date:
Subscribed and sworn to before me
this �' day of b'(V YL 20 1'.
, " �/ /W� & I eal 7,4_
Vt ry - Public /
uvcvvunl Y1c .
Company
By: r
Its-,
Owner/Officer
JENNIFER L. RATH
1 NOTARY PUBLIC-MINNESOTA
\�� My Comm. Exp. Jan 31 2022
5 Larson
Larson Engineering, Inc.
DOCUMENT 00 50 03
BID FORM FOUR — COMPREHENSIVE BIDDING
SUBMITTED BY:
Company:
Address:
Estimator: Y ��
Phone Number:
nK
A-e r
-S91
Mil
SUBMITTED TO: Mr. Brian Mohr
Director of Buildings, Grounds, and Student Transportation
Hutchinson Public Schools — ISD 423
30 Glen Street NW
Hutchinson, MN 55350
Brian.mohr@isd423.org
FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction
PROJECT NO.: 12186837.000
OWNER: Hutchinson Community School District
1200 Roberts Rd SW
Hutchinson, MN 55350
The undersigned, being familiar with the local conditions affecting the cost of the work and with the
Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary
Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for:
Acknowledgement of Addenda: j
Addendum # i Date Received:
Addendum # 2- Date Received:
00 50 00-1 Attachment C1 per Addendum #2 dated January 31, 2019
5 Larson Larson Engineering, Inc.
BID ITEM ONE — HUTCHINSON HIGH SCHOOLTENNIS COURT RECONSTRUCTION WITH POST -TENSIONED
CONCRETE PAVEMENT AND PARK ELEMENTARY SCHOOL RECONSTRUCTION WITH BITUMINOUS
PAVEMENT: Total project cost to reconstruct the tennis courts at Hutchinson High School Post -Tension
Concrete Pavement and Park Elementary School with bituminous pavement as specified in the Plans and
Specifications for the sum of:
a
UNIT PRICES
A. All unit prices, where applicable, shall include the removal of existing materials.
Y. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced
concrete pavement over 6 inches of new base aggregate.
$ IS.00
per square foot
2. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of
unreinforced concrete pavement over 6 inches of new base aggregate.
$ �S.Oc)
per square foot
3. Unit Price Three: Provide a unit price for the addition or reduction of paving 3.5" of
bituminous pavement (placed in two lifts) over 6" of base aggregate.
$ Yo .00
per square yard
In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids
and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid
opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is
the Owner's intent to award the contract to one contractor.
All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces
provided.
A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected
as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink
or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the
bid shall also file a certificate with the bid explaining the correction of the alteration or erasure.
Each bid must be accompanied by bid security as described in the Instructions to Bidders.
00 50 00-2 Attachment C1 per Addendum #2 dated January 31, 2019
5 Larson
Larson Engineering, Inc.
If a Corporation, what is the State of Incorporation:
If a Partnership, state full name of all co-partners:
OFFICIAL ADDRESS
1h-p1 Nwv
W�tFtlrartic,�r� M9y_SS3S�
FIRM NAME
By
Title
By
Title
00 50 00-3 Attachment C1 per Addendum #2 dated January 31, 2019
Responsible Contractor Verification
Minnesota Statute 16.C.285
Hutchinson Public Schools 2019 Tennis Court Reconstruction
Hutchinson MN
The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the
time of submitting its Bid or Proposal for the above -referenced project ("Project*), the company verifies compliance with each of
the minimum criteria in Minnesota Statute 16C.285, subd. 3.
The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are:
2. b%S 4AUQ, Y
3. Wv)eY y ca S} W i l l ►` c
4.�Y�t 2
5. w� �1nW1� RS ova _S C
6.
7.
8.
9.
10.
The first -tier subcontractors listed above have provided to the company verifications of compliance required by
Minnesota Statute 16C.285, subd. 3 (7).
The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier
subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional
subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of
compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental
verification confirming compliance with Minnesota Statute 16C.285, subd, 3, clause (7), within 14 days after retaining those
subcontractors.
Date: d`A-1
Subscribed and sworn to before me
this LL—day of 2019.
IN(cary Public
12- 1 ��
Company
By: • — --- - --
Its: es}
Owner/Officer
JENNIFER L. RATH
NOTARY PUBLIC -MINNESOTA
`'� My Gomm. Exp. Jan. 3i 2022
PENAL SUM FORM
� • �1�Iul�l<Yi�I�L�k��3
Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.
BIDDER (Name and Address):
R&R Excavating, Inc.
1149 Highway 22 South
Hutchinson, MN 55350
SURETY (Name, and Address of Principal Place of Business):
Western Surety Company
151 N Franklin St
Chicago, IL 60606
OWNER: Hutchinson Public Schools - ISD 423
30 Glen Street NW
Hutchinson, MN 55350
BID:
Bid Due Date: February 7, 2019
Description: Hutchinson Public Schools
2019 Tennis Court Reconstruction
:• 11
Bond Number: NIA
Date: 1-23-2019
Penal sum Five Percent of the Bid Submitted $ 5%
(Words) (Figures)
Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause
this Bid Bond to be duly executed by an authorized officer, agent, or representative.
BIDDER SURETY
_ R&R Excavating, Inc. (Seal) Western Surety Company (Sear)
Bidder's Name and Corpor e Seal Surety's Name and Corporate Seal
By: By:
Si e Signat re (Attach Power of Attorney)
Brent Reiner Rebecca J. Hecker
Print Name
President
Print Name
Attorney -in -Fact
Title Title
Attest: , U-��Attest:
--
ov
Signature Sig "I
re
Title ~ AS Title Surety Asst.
EICDC® C-430, Bid Bond (Penal Sum Form). Published 2013.
Prepared by the Engineers Joint Contract Documents Committee.
004313-1
I`�(("�.��.�`� PENAL SUM FORM
Note: Addresses are to be used for giving any required notice.
Provide execution by any additional parties, such as joint venturers, if necessary.
1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and
assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the
penal sum is the extent of Bidder's and Surety's liability. Recovery of such penal sum under the terms of this Bond
shall be Owner's sole and exclusive remedy upon default of Bidder.
2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding
Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding
Documents and any performance and payment bonds required by the Bidding Documents.
3. This obligation shall be null and void if:
3.1 Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any
extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding
Documents and any performance and payment bonds required by the Bidding Documents, or
3.2 All Bids are rejected by Owner, or
3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any
extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required
by Paragraph 5 hereof).
4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after
receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable
f promptness, identifying this Bond and the Project and including a statement of the amount due.
5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of
Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including
extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety's written consent.
6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default
required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due
date.
7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the
state in which the Project is located.
8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown
on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States
Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon
receipt by the party concerned.
9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority
of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such
Bond and bind the Surety thereby.
10, This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any
applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at
length. if any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall
govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.
EJCDCO C-430, Bid Bond (Penal Sum Form). Published 2013.
Prepared by the Engineers Joint Contract Documents Committee.
004313-2
PENAL SUM FORM
11. The tern `Bid" as used herein includes a Bid, offer, or proposal as applicable.
END OF DOCUMENT
E1CDC6 C-430, Bid Band (Penal Sum Form). Published 2013.
Prepared by the Engineers Joint Contract Documents Committee.
00 43 13 - 3
ACKNOWLEDGMENT OF PRINCIPAL (CORPORATION)
State of
County of �-N u -Co ]
On this _ �.�� day of `6) VuakY`'� 2019 , before me personally appeared
Brent Reiner known to be the Presidc t of the corporation that is
described in and that he or she executed the within instrument, and acknowledged to me that such
corporation executed the same.
JENNiFFR L. R�1Ti•i
NOTARY PUBLIC•MINNPSOTI, '
MY Comm. Exp Jan 31 2022
ACKNOWLEDGMENT OF PRINCIPAL (INDIVIDUAL OR PARTNERSHIP)
State of
County of
On this day of
Appeared
2019 , be ore me personally
known to be the person described in and who
executed the within instrument, and acknowledged to me that he/she executed the same.
ACKNOWLEDGMENT OF SURETY
State of North Dakota )
County of Cass
On this 23rd day of January 20 19 , before me personally
appeared Rebecca J Hecker known to be the person who is described in
and whose name is subscribed to the within instrument as Attorney in Fact of
Western surety Company and acknowledged to me that he or she
subscribed the name of western surety Company thereto as surety and
his or her own name as Attorney in Fact.
JILL CIZAVELiNE
Nw(ma Public
LtCte at Nartta t9alcata
E�Aymmission i:x�+Ires JurF. 28, 2019
LG��
Western Surety Company
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby
make, constitute and appoint
Daniel M Armbrust, Thomas C Dawson, Rebecca J Hecker, Bridget Helm, Braeden Nelson,
Wayne L Lauwers, Individually
of Fargo, NO, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds,
undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be
hereto affixed on this 29th day of November, 2017.
WESTERN SURETY COMPANY
,�"'SuaErr�
=�i PPOR,g 3@
;wtV Fi;�
APaulT. Bruflat, Vice President
State of South Dakota
ss
County of Minnchaha
On this 29th day of November, 2017, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that
he resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which
executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so
affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and
acknowledges same to be the act and deed of said corporation.
My commission expires .....
June 23, 2021 1(w
OTaarruaoc611rFiM .1k
J. Mohr, Notary Public
CERTIFICATE
I, G. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force, and further certify that the By-law of the corporation printed on the reverse hereof is still in force. In testimony whereof 1 have hereunto subscribed
my name and affixed the seal of the said corporation this 23rd day of January , 2019
��sune"... C'.,
;c0, WESTERN SURETY COMPANY
_Wi4o t�4z1
*iSEA�'y=
Form F4280-7-2(li7, E . Nelson, Assistant Secretary
Go to www.cnasui,ety.com > Owner / Obligee Services > Validate Bond coverage, if you want to verify bond authenticity.
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BIDTABU ATION
Project: Huchinson Public Schools 2019 Tennis Court reconstruction
Date: February 7, 2019
Contractor
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Bid Form #2 Bid Item Two
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Unit Price #2 - 4" Conc.
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if 3��lyy3 -57/, ii$
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Unit Price #1 - 6" Reinf Conc.
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Unit Price #2 - 4" Conc_
7.75
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Bid Form #4 Bid Item One
1, 22Z, 890- 45
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1, 319, 060.00
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Unit Price #1 - 6" Reinf Conc,
$ �
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Unit Price #2 - 4" Conc.
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PROJECT: 2019 TENNIS COURT RECONSTRUCTION
OWNER: HUTCHINSON PUBLIC SCHOOLS
DATE: 12.5.18
HIGH SCHOOLTENNIS COURT RECONSTRUCTION (8 POST -TENSION COURTS ON EXISTING SITE)
Qty.:
Unit:
Rate:
Total:
Remove asphalt pavement up to 6" thick
660
SY
$3.00
$1,980.00
Remove chain link fence up to 10' tall
1225
LF
$3.00
$3,675.00
Erosion Control and Misc. Demolition
1
EA
$2,000.00
$2,000.00
Strip topsoil and stockpile for respreading
462
CY
$4.00
$1,848.00
Site grading, grade and place on site
1000
CY
$4.00
$4,000.00
Stego Vapor Barrier, installed
5920
SY
$4.00
$23,680.00
Select Granular fill (2" MIN.)
60
CY
$50.00
$3,000.00
5" new post -tensioned concrete pavement
53300
SF
$10.00
$533,000.00
4" draintile PE wrapped in drainage rock and fabric
629
LF
$15.00
$9,435.00
4" Polyvinyl Chloride (PVC) Storm Pipe
240
LF
$15.00
$3,600.00
6" concrete over 6" base aggregate
4300
SF
$7.00
$30,100.00
45" concrete over 6" base aggregate
2300
SF
$5.00
$11,500.00
10' high chain -link fence with gates
1220
LF
$50.00
$61,000.00
18" x 8" Concrete Maintenance Strip with 6" Base Aggregate
950
LF
$20.00
$19,000.00
Reset Light Poles
3
EA
$2,000.00
$6,000.00
Segmental block retaining wall, non engineered
260
SF
$25.00
$6,500.00
Color coating and striping
8
COURT
$8,000.00
$64,000.00
Net, net post, winch, etc.
8
COURT
$4,000.00
$32,000.00
Grand Total:
$816,318.00
PARK ELEMENTARY TENNIS COURT RECONSTRUCTION (4 POST -TENSION COURTS ON EXISTING SITE)
Qty.:
Unit:
Rate:
Total:
Remove asphalt pavement up to 6" thick
2000
SY
$3.00
$6,000.00
Remove chain link fence up to 10' tall
765
LF
$3.00
$2,295.00
Erosion Control and Misc. Demolition
1
EA
$3,000.00
$3,000.00
Select Granular fill (2" MIN.)
45
CY
$50.00
$2,250.00
Site grading, grade and place on site
400
CY
$4.00
$1,600.00
Stego Vapor Barrier, installed
2850
SY
$4.00
$11,400.00
5" new post -tensioned concrete pavement
25400
SF
$10.00
$254,000.00
4" draintile PE wrapped in drainage rock and fabric
100
LF
$15.00
$1,500.00
4" Polyvinyl Chloride (PVC) Storm Pipe
100
LF
$15.00
$1,500.00
6" Polyvinyl Chloride (PVC) Storm Pipe
230
LF
$15.00
$3,450.00
Nyloplast CB 12'-24", 3' deep
2
EA
$1,000.00
$2,000.00
Precast 2x3 CB, 4' deep
1
EA
$1,500.00
$1,500.00
Existing CB Adjustments
1
EA
$3,000.00
$3,000.00
Trench Drain System
110
LF
$75.00
$8,250.00
4" concrete over 6" base aggregate
13100
SF
$5.00
$65,500.00
New 24" Reinforced Valley Gutter
390
LF
$30.00
$11,700.00
10' high chain -link fence with gates
810
LF
$50.00
$40,500.00
18" x 8" Concrete Maintenance Strip with 6" Base Aggregate
350
LF
$35.00
$12,250.00
18" x 36" Maintenance Strip Wall
1050
SF
$50.00
$52,500.00
Concrete retaining wall
80
SF
$50.00
$4,000.00
Color coating and striping
4
COURT
$8,000.00
$32,000.00
Net, net post, winch, etc.
4
COURT
$4,000.00
$16,000.00
Grand Total:
$536,195.00
PARK ELEMENTARY TENNIS COURT RECONSTRUCTION (4 HMA COURTS ON EXISTING SITE)
Qty.:
Unit:
Rate:
Total:
Remove asphalt pavement up to 6" thick
4600
SY
$3.00
$13,800.00
Remove concrete pavement up to 6" thick
3000
SY
$10.00
$30,000.00
Remove chain link fence up to 10' tall
765
LF
$3.00
$2,295.00
Erosion Control and Misc. Demolition
1
EA
$3,000.00
$3,000.00
Excavate existing material
4000
CY
$15.00
$60,000.00
Select Granular fill (40")
3166.67
CY
$30.00
$95,000.00
Site grading, grade and place on site
400
CY
$4.00
$1,600.00
Soil separation fabric, installed
2850
SY
$2.00
$5,700.00
3 1/2" bituminous over 6" base aggregate
2850
SY
$35.00
$99,750.00
6" draintile PE in sand section
975
LF
$2.00
$1,950.00
4" draintile PE wrapped in drainage rock and fabric
100
LF
$15.00
$1,500.00
4" Polyvinyl Chloride (PVC) Storm Pipe
100
LF
$15.00
$1,500.00
6" Polyvinyl Chloride (PVC) Storm Pipe
265
LF
$15.00
$3,975.00
Nyloplast CB 12'-24", 3' deep
2
EA
$1,000.00
$2,000.00
Precast 2x3 CB, 4' deep
1
EA
$1,500.00
$1,500.00
Existing CB Adjustments
1
EA
$3,000.00
$3,000.00
Trench Drain System
110
LF
$75.00
$8,250.00
4" concrete over 6" base aggregate
13100
SF
$5.00
$65,500.00
New 24" Reinforced Valley Gutter
390
LF
$30.00
$11,700.00
10' high chain -link fence with gates
810
LF
$50.00
$40,500.00
18" x 8" Concrete Maintenance Strip with 6" Base Aggregate
350
LF
$35.00
$12,250.00
18" x 36" Maintenance Strip Wall
1050
SF
$50.00
$52,500.00
Concrete retaining wall
80
SF
$50.00
$4,000.00
Color coating and striping
4
COURT
$8,000.00
$32,000.00
Net, net post, winch, etc.
4
COURT
$4,000.00
$16,000.00
Grand Total:
$569,270.00
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320-234-4240
Memo
To:
Matt Jaunich
From:
Andy Reid
Cc:
Date:
February 15, 2019
Re:
North Park Tennis Court Improvements
The $537,165 bid to reconstruct the North Park tennis courts is $187,165 higher than the $350,000
estimate in our 2019 CIP. As you know, the soil corrections is the main reason for the increased cost.
In addition to the tennis court project, we are planning to replace the Recreation Center roof in 2019. This
project is currently estimated at $939,000, but it could be higher if structural improvements to the walls
are needed in order to support the new roof. This project is being analyzed by an engineering firm and is
planned for bid later in the year. The funding source for these projects is the Facility Plan dollars within
the Capital Projects fund, which is projected to have a cash shortfall of approximately $190,000 at the end
of 2019.
To address the cash shortfall, we will be required to delay facility projects that have already been delayed,
or we can use another funding source to bridge the gap. My proposal is to use $200,000 of the unassigned
hospital funds within the Community Improvement fund to fund the increased cost of the tennis courts.
City Council assigned $3M of the hospital funds to the new police facility and the remaining $2.5M has
no intended purpose at this time. Using a portion of these funds on a tennis court is certainly an
appropriate use of Community Improvement dollars, with city council approval. Through January 2019,
the hospital payoff monies have earned over $77K in interest. The $200K I am requesting would reduce
the hospital monies by only $133K when factoring in the interest earnings.
You may recall that we devoted $ I AM of Facility Plan dollars towards the aquatic center in 2016 and
2017. We pushed back several projects as a result and the Facility committee is hoping to avoid further
project delays by the use of Community Improvement dollars.
I have attached the current Facility Plan through 2024 along with projects that are identified after 2024.
This analysis shows positive cash balances in future years, but please keep in mind that the future projects
are based on rough estimates. Also, some project priorities may change, requiring action sooner than
planned, as we experienced with the Recreation Building roof for 2019.
I am available anytime if you have questions or would like to discuss further.
FACILITIES PLAN
As of February 15, 2019
Year
Beginning
Balance
(LGA)
Funding
Improvements
Ending
Balance
2012
$
400,000
$ 750,000
$
(140,947) $
1,009,053
2013
$
1,009,053
$ 750,000
$
(320,309) $
1,438,744
2014
$
1,438,744
$ 1,000,000
$
(2,088,556) $
350,188
2015
$
350,188
$ 750,000
$
(522,472) $
577,716
2016
$
577,716
$ -
$
(162,131) $
415,586
2017
$
415,586
$ -
$
(238,728) $
176,858
2018
$
176,858
$ 700,000
$
(104,054) $
772,804
2019
$
772,804
$ 700,000
$
(1,662,189) $
(189,385)
2020
$
(189,385)
$ 700,000
$
(50,000) $
460,615
2021
$
460,615
$ 700,000
$
(1,050,000) $
110,615
2022
$
110,615
$ 700,000
$
(420,000) $
390,615
2023
$
390,615
$ 700,000
$
(950,000) $
140,615
2024
$
140,615
$ 700,000
$
(565,000) $
275,615
Target
Original
Actual Costs Est. Costs
Variance from Ong.
Estimate
Year
Facility
Project
Estimate
to Date to Complete
Total Costs
Amount
%
2012
Event Center
Roof improvements
44,325.00
32,850.00 -
32,850.00
(11,475.00)
-25.9%
2012
Library
Roof improvements
40,000.00
40,610.00 -
40,610.00
610.00
1.5%
2012
Cemetery
Roof improvements
17,920.00
23,832.00 -
23,832.00
5,912.00
33.0%
2012
City Center
VAV Boxes
24,000.00
24,000.00 -
24,000.00
-
0.0%
2012
Civic Arena
East Door replacement
7,430.00
15,900.00 -
15,900.00
8,470.00
114.0%
2012
Senior Dining
Sidewalk/parking lot patch
5,000.00
3,755.00 -
3,755.00
(1,245.00)
-24.9%
2012 Total 138,675.00 140,947.00 - 140,947.00 2,272.00 1.6%
2012
Civic Arena
Sidewalk improvements
15,000.00
19,224.00
- 19,224.00
4,224.00
28.2%
2013
South Park
Shelter roof replacement
20,000.00
15,974.84
- 15,974.84
(4,025.16)
-20.1%
2013
Oddfellows Park
Shelter roof replacement
5,000.00
5,053.83
- 5,053.83
53.83
1.1%
2013
Legion Park
Shelter roof replacement
5,000.00
2,892.84
- 2,892.84
(2,107.16)
-42.1%
2013
Senior Dining
Parking lot improvements
47,153.00
47,153.00
- 47,153.00
-
0.0%
2013
Fire Hall
Parking lot improvements
42,917.00
42,917.00
- 42,917.00
-
0.0%
2013
Fire Hall
Garage flooring
25,000.00
21,606.69
- 21,606.69
(3,393.31)
-13.6%
2013
Fire Hall
Garage ventilation / door openers
13,750.00
10,946.67
- 10,946.67
(2,803.33)
-20.4%
2013
Police Station
Replace attic insulation / ductwork
80,951.00
85,691.00
- 85,691.00
4,740.00
5.9%
2013
Civic Arena
Emergency chiller repairs
-
42,000.00
- 42,000.00
42,000.00
0.0%
2013
Police Station
Emergency heat pump/AC replace
-
5,225.12
- 5,225.12
5,225.12
0.0%
2013
Civic Arena
Stevens feasibility evaluation
-
13,123.98
- 13,123.98
13,123.98
0.0%
2013
Recreation Center
Aquatic Center evaluation
-
8,500.00
- 8,500.00
8,500.00
0.0%
2013 Total 254,771.00 320,308.97 - 320,308.97 65,537.97 25.7%
2013
City Center
Carpet replacement
60,000.00
76,185.00
- 76,185.00
16,185.00
27.0%
2013
City Center
Front door replacement
10,000.00
6,645.00
- 6,645.00
(3,355.00)
-33.6%
2014
Civic Arena
Refrigeration project
1,869,274.00
1,776,843.86
- 1,776,843.86
(92,430.14)
-4.9%
2013
Library Square
Renovate band shell
20,000.00
21,960.13
- 21,960.13
1,960.13
9.8%
2014
VMF Park
Excavation / re -level infield
16,100.00
12,920.30
- 12,920.30
(3,179.70)
-19.7%
2013
Parks Garage
Building Overhaul
60,000.00
65,630.71
- 65,630.71
5,630.71
9.4%
2014
Parks Garage
Electrical / HVAC
30,000.00
9,750.00
- 9,750.00
(20,250.00)
-67.5%
2013
West River Park
Precast Restroom
80,000.00
86,301.21
- 86,301.21
6,301.21
7.9%
2013
Police Station
Window replacement
10,000.00
13,530.50
- 13,530.50
3,530.50
35.3%
2013
Recreation Center
Evaluation on air handlers
-
3,038.00
- 3,038.00
3,038.00
0.0%
2014
Recreation Center
Backboard improvements
12,150.00
15,751.00
- 15,751.00
3,601.00
29.6%
2014 Total 2,167,524.00 2,088,555.71 - 2,088,555.71 (78,968.29) -3.6%
Target Original Actual Costs Est. Costs Variance from Ong. Estimate
Year Facility Proiect Estimate to Date to Complete Total Costs Amount %
2014
VMF Park
Backstops $75K, Dugouts $35K
110,000.00
194,375.89
- 194,375.89
84,375.89
0.0%
2014
Parks Garage
Parking lot improvements
40,000.00
95,363.00
- 95,363.00
55,363.00
138.4%
2015
Roberts Park
Backstops 8 fencing
125,000.00
57,721.00
- 57,721.00
(67,279.00)
0.0%
2015
Civic Arena
East rink tough -flex flooring
36,400.00
90,082.53
- 90,082.53
53,682.53
0.0%
2015
Event Center
Entry roof
20,000.00
10,759.00
- 10,759.00
(9,241.00)
0.0%
2013
Recreation Center
Exit door replacement
8,000.00
8,021.33
- 8,021.33
21.33
0.3%
2015
Police
New video camera system
-
31,773.12
- 31,773.12
31,773.12
0.0%
2015
Fire
New Hydrant at training site
-
34,376.11
- 34,376.11
34,376.11
0.0%
2015 Total 339,400.00 522,471.98 - 522,471.98 183,071.98 53.9%
2013
Recreation Center
Air handlers
42,600.00
51,000.00
-
51,000.00
8,400.00
19.7%
2015
Northwoods Park
Rink improvements
25,000.00
4,995.00
-
4,995.00
(20,005.00)
0.0%
2016
Roberts Park
Sewer liftstation replacement
59,358.00
68,546.99
-
68,546.99
9,188.99
0.0%
2016
Water St Garage
Roof replacement
25,000.00
22,719.12
-
22,719.12
(2,280.88)
0.0%
2016
Civic Arena
Conceptual planning
-
1,900.00
-
1,900.00
1,900.00
0.0%
2016
VMF Park
Final improvements
12,969.51
12,969.51
12,969.51
0.0%
2016 Total
151,958.00
162,130.62
-
162,130.62
10,172.62
0.0%
2017
City Center
Master Facility Plan
-
16,342.74
-
16,342.74
16,342.74
0.0%
2017
Civic Arena
Dehumidification units
206,000.00
133,170.14
-
133,170.14
(72,829.86)
0.0%
2017
Civic Arena
Conceptual planning
-
6,293.29
-
6,293.29
6,293.29
0.0%
2017
Police
Training site improvements
36,000.00
39,217.23
-
39,217.23
3,217.23
0.0%
2017
Library
Window paint
18,500.00
6,180.00
-
6,180.00
(12,320.00)
0.0%
2017
Multiple
Roof replacements - storm claim
6,225.00
37,524.19
37,524.19
31,299.19
0.0%
2017 Total
266,725.00
238,727.59
-
238,727.59
(27,997.41)
0.0%
2018
Civic Arena
Conceptual planning - final
-
1,425.00
-
1,425.00
1,425.00
0.0%
2018
Police
Schematic design of new PD
75,000.00
26,579.95
48,420.05
75,000.00
-
0.0%
2018
Various
Miscellaneous maintenance
50,000.00
27,629.47
27,629.47
(22,370.53)
0.0%
2018 Total
125,000.00
55,634.42
48,420.05
104,054.47
(20,945.53)
-16.8%
2018
City Center
Sidewalk ADA improvements
11,500.00
11,500.00
11,500.00
-
0.0%
2019
City Center
Building Access Control
30,524.00
30,524.00
30,524.00
-
0.0%
2019
Library
Roof/soffit restoration
49,000.00
49,000.00
49,000.00
-
0.0%
2019
Library
Restroom remodel
25,000.00
25,000.00
25,000.00
-
0.0%
2019
North Park
Tennis court improvements
537,165.00
537,165.00
537,165.00
-
0.0%
2018
Recreation Center
Rec Center Roof/Wall Replacement
939,000.00
939,000.00
939,000.00
-
0.0%
2018
Multiple
Wall Pack LED retrofit
20,000.00
20,000.00
20,000.00
-
0.0%
2019
Various
Miscellaneous maintenance
50,000.00
50,000.00
50,000.00
0.0%
2019 Total
1,662,189.00
-
1,662,189.00
1,662,189.00
-
0.0%
2020 Various Miscellaneous maintenance
50,000.00
50,000.00
50,000.00
0.0%
2020 Total
50,000.00
- 50,000.00
50,000.00
- 0.0%
2021 Civic Arena East rink roof/wall replacement
1,000,000.00
1,000,000.00
1,000,000.00
- 0.0%
2021 Various Miscellaneous maintenance
50,000.00
50,000.00
50,000.00
0.0%
2021 Total
1,050,000.00
- 1,050,000.00
1,050,000.00
- 0.0%
Target
Year Facility
2022 City Center
2022 City Center
2022 Fire Hall
2022 Fire Hall
2022 Recreation Center
2022 Senior Dining
2022 Various
Boiler improvements
Roof improvements
Roof improvements
Exhaust capture system
Carpet replacement
Roof improvements
Miscellaneous maintenance
2022 Total
2023 City Center Parking lot improvements
2023 Civic Arena / Rec Center Parking lot improvements
2023 Various Miscellaneous maintenance
2023 Total
2024 Civic Arena
2024 Civic Arena
2024 Civic Arena
2024 Civic Arena
Other Proiects
City Center
Civic Arena
Event Center
Library
Recreation Center
Roberts & VMF Parks
Water St Garage
Original Actual Costs
Est. Costs
Variance from Ong. Estimate
Estimate to Date
to Complete
Total Costs
Amount %
90,000.00
90,000.00
90,000.00
- 0.0%
120,000.00
120,000.00
120,000.00
- 0.0%
85,000.00
85,000.00
85,000.00
- 0.0%
55,000.00
55,000.00
55,000.00
- 0.0%
10,000.00
10,000.00
10,000.00
- 0.0%
10,000.00
10,000.00
10,000.00
- 0.0%
50,000.00
50,000.00
50,000.00
- 0.0%
420,000.00 - 420,000.00 420,000.00 - 0.0%
200,000.00 200,000.00 200,000.00 - 0.0%
700,000.00 700,000.00 700,000.00 - 0.0%
50,000.00 50,000.00 50,000.00 0.0%
950,000.00 - 950,000.00 950,000.00 - 0.0%
West rink low emissivity ceiling 90,000.00 90,000.00 90,000.00 - 0.0%
HVAC improvements 225,000.00 225,000.00 225,000.00 - 0.0%
East rink dasher boards 170,000.00 170,000.00 170,000.00 - 0.0%
East rink locker room improvements 80,000.00 80,000.00 80,000.00 - 0.0%
2024 Total 565,000.00 - 565,000.00 565,000.00 - 0.0%
Remodel
300,000.00
300,000.00
300,000.00
- 0.0%
East rink insulation reface
200,000.00
200,000.00
200,000.00
- 0.0%
Carpet replacement
200,000.00
200,000.00
200,000.00
- 0.0%
Carpet replacement
80,000.00
80,000.00
80,000.00
- 0.0%
Sidewalk replacement
20,000.00
20,000.00
20,000.00
- 0.0%
Lighting improvements
650,000.00
650,000.00
650,000.00
- 0.0%
Siding and soffit replacements
30,000.00
30,000.00
30,000.00
- 0.0%
? 1,480,000.00 - 1,480,000.00 1,480,000.00 - 0.0%
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: MnDOT District 8 Local Partnership Program Grant Applications
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As previously mentioned, City staff has been pursuing potential MnDOT District 8 Local Partnership (LPP) funding.
Two opportunities that seem to satisfy this program's criteria are the TH15 & South Grade Road Traffic Signal
Improvements ($125,000 grant) and the TH7 Sidewalk & TH15 Trail Improvements ($175,000) projects. Please note
that due to fairly short notice regarding the submittal deadline and a fifth Tuesday in January, these applications have
already been submitted and this is the first regular meeting for Council to consider the approval of this approach.
However, if deemed necessary, these applications could be rescinded.
BOARD ACTION REQUESTED:
Approval of MnDOT District 8 Local Partnership Program Grant Applications
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320-234-4240
November 16, 2018
Ronald Mortenson, P.E.
Cooperative Agreements/LPP Engineer
MnDOT District 8
2505 Transportation Road
Willmar, MN 56201
RE: 2020-2021 Local Partnership Program Solicitation — TH15 & South Grade Road Traffic Signal
Dear Mr. Mortenson:
First of all, thank you for the opportunity to apply for the forthcoming Local Partnership Program (LPP) funding
allocations.
Please consider the City's proposed improvements to the existing traffic signal system at the intersection of State Trunk
Highway 15 and South Grade Road for a potential LPP grant in the amount of $125,000 (construction cost only). Based
on past signal performance issues and other associated South Grade Road corridor improvements, this project would
definitely deliver a benefit to both the local traveling community and the trunk highway system. Also, please note that the
requested amount is approximately 50% of the currently estimated traffic signal replacement cost of $250,000 (includes
signal, pedestrian beacon system, controls/programming, etc.).
The above referenced cost estimation is within the attached South Grade Road Concept Study— Update to 2/21/2018
Study document (also attached is the original South Grade Road Concepts Study). Furthermore, significant information
regarding the entire scope of the potential South Grade Road corridor improvements (Merrill Street SW to TH15) are also
outlined within this study effort recently administered by City staff and the consultant.
At this point, MnDOT and City staffs are well aware of the ongoing functionality issues that have been occurring with this
particular traffic signal. Also, City staff has had several conversations with MnDOT representatives pertaining to the
potential delivery of a South Grade Road corridor improvements project in the near future (2019?). For your information,
the City did recently receive notice that we've been dedicated a $600,000 Local Road Improvement Program grant for
improvements to South Grade Road (includes implementation of a multi -use trail facility from Dale Street SW to TH15).
In summary, the City of Hutchinson would greatly appreciate the utilization of this funding mechanism to account for the
traffic signal replacement costs (MnDOT legs only) as we seek to deliver this project in the near future. Please note that if
the City is allocated this funding, we would like to examine the potential of advanced construction with reimbursement
occurring in the stated program years (2020 or 2021).
Attached to this Letter of Intent is a project map for reference purposes. If you have any questions or require additional
information, please let me know.
Sincerelv
e
2 -
Kent Finer
Director of Public Works/City Engineer
City of Hutchinson
Cc: Kelly Brunkborst - MnDOT
Todd Broadwell — M"T
John Hager—MnDOT
Matt Jaunich—City Administrator
SOUTH
TH 15 / SOUTH
GRADE ROAD
SIGNAL REVISION
PROJECT
LOCATION
SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 6/5/2018
CONCEPT D COST ESTIMATE
CONSTRUCTION PROJECT ELEMENTS
ITEM
COST
1
MOBILIZATION
$53,000.00
2
REMOVALS
$75,000.00
3
ROADWAY
$348,000.00
4
STORM SEWER
$101,000.00
5
TRAFFIC CONTROL
$5,000.00
6
SIGNING & STRIPING
$4,000.00
7
TURF & EROSION CONTROL
$5,000.00
8
ROADWAY CONTINGENCIES 30%)
$240,000.00
9
SIGNAL REPLACEMENT
$225,000.00
10
FLASHING PEDESTRIAN BEACON SYSTEM
$10,000.00
11
LIGHTING
$15,000.00
MILL & OVERLAY
$10,000.00
FLTOTAL COST
$1,100,000.00
H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Mini Roundbout Cost Esimate\180605_Concept Costs.xlsx
Local Partnership Program
The Local Partnership Program covers a wide variety of projects. Please answer
the following questions if the propose project that you submitted will address the
following questions; [If your project will not address the question please state it as Non
Applicable (NA)]
PROJECT APPLICANT City of Hutchinson
PROJECT NAME TH15 & South Grade Road Traffic Signal
FUNDING YEAR REQUESTED 2020 or 2021 (AC in 2019?)
1. System Stewardship & Asset Management
a. Pavement condition -improvements to existing pavements identified in the state
pavement management system or district risk management program. Typical
pavement projects such as overlay, mill & overlay or reconstruction to preserve
integrity, ride quality or smoothness of pavements.
N/A
b. Bridge condition - improvements to existing bridges identified in the state Bridge
Replacement and Improvement Management (BRIM) process. Typical bridge
projects such as replacement, rehabilitation, painting of bridges to maintain
condition and manage risk.
N/A
c. Roadside Infrastructure condition - improvements to roadside assets identified in
district asset management plan data. Assets include, but are not limited to,
drainage & culverts, guardrail, barriers, fencing, traffic signals, lighting, walls,
signs & markings.
Existing traffic signal is extremely outdated and has had significant functionality
Issues.
Local Partnership Program
2. Safety
a. Investments at sustained or known crash locations throughout the state that
experience high crash rates over periods of time. Typical improvements may
include geometric changes, innovative design applications, new safety features,
or operational changes.
Moderate crash history at this intersection, but east/west leg stacking and thru
movements will be dramatically improved aloniz with the siiznal coordination.
b. Investments which may be supported by MnDOT or local agency safety
improvement plans. Typical improvements may include roundabouts, reduced
conflict intersections, refuges & reduced crossing u-turns, projects associated
with the TZD initiative district & county safety plan projects, at -grade rail
crossings, etc.
The need for improvements to this intersection has been identified within the
City 2012 Transportation Plan and would address significant traffic volumes on
the westerly leg (about 9,000 ADT) and relatively new commercial development
traffic on the easterly leg (Walgreens).
3. Mobility & Critical Connections
a. Mobility and Access -improvements to cross system continuity, coordination,
improve travel times and reliability. Typical projects may be associated low cost
spot improvements which improve connections, congestion and system
performance.
Yes, significant system mobility improvements will be achieved by replacing this
traffic signal (please see previously provided SRF feasibility study information —
attached for reference purposes).
b. Freight - improvements which provide efficient movement of freight and provide
project outcomes to align with system investment strategies. Typical projects
such as climbing lanes, bypass lanes, traffic signal optimization & rail grade
separation.
Traffic signal optimization will ultimately be a result associated with the
implementation of this project.
Local Partnership Program
4. Regional & Community Priorities
a. Locally driven idea, project development and construction.
Yes, the City of Hutchinson will administer the project development, design and
construction of this worthwhile improvement.
b. Achieves multiple system benefits: state, local, stewardship, safety, connections,
etc.
Definitelv will achieve several local and state traffic flow/safetv related benefits
along with ADA improvements.
c. Serves to build collaboration and local partner relationships for future benefit.
Yes, keeping in mind that this requested funding is basically needed to fund
MnDOT's share of the intersection legs (two — north & south).
d. Maximizes benefits to the local community.
As eluded to above, this intersection is within a well -developed commercial area
of our community (local mall, Cashwise grocery store, several restaurants,
service businesses, Walgreens, City Event Center, etc.), and improved traffic
dynamics would certainly be noticeable and appreciated by the traveling public
(multiple user groups).
e. State funding leverages local funding sources.
Yes, the City of Hutchinson would fund approximately 50% of the project
(estimated 5125.000 MnDOT and ON each).
f. Project provides flexibility to address non-performance based needs.
Yes. but replacement of a traffic siiznal is Drimarily Derformance based.
g. Both state and local economic benefit.
Yes, due to this intersection's location on the northerly edge of the City's primal
commercial district (TH 15 south corridor from South Grade to CSAH 115).
h. Benefits to system operations and public satisfaction.
3
Local Partnership Program
Yes, these improvements should dramatically improve the traffic signal
functionality and long-term sustainability/reliability.
Innovative approaches to new materials, designs, standards, procedures or asset
life.
Yes, most importantly from a traffic signal controls/programming standpoint.
5. Project Readiness
a. Describe project development and deliverability?
As some involved MnDOT District 8 staff (Kelly B., Todd B. & John H.) are aware
of, this signal replacement is currently being designed as part of the City's
planned South Grade Road Corridor Improvements project with the goal of
construction occurring during the late summer and fall of 2019. Thus, the City
would like to potentially develop an advanced construction arrangement, so this
funding source can be utilized to offset the anticipated traffic signal costs.
b. Describe process to get permits and appropriate processes?
Only foresee a MnDOT right-of-way permit and an NPDES construction
stormwater permit being needed to administer this work.
c. Describe your role as applicant's and/or project sponsors on the projects?
The Hutchinson City Engineer would be responsible to administer this funding
mechanism as directed by MnDOT as the City of Hutchinson delivers these signal
improvements within the above mentioned project.
d. Describe how all local units of government have come to support and approve
the project?
The Hutchinson City Council is well aware of this project and have authorized
staff to pursue potential funding sources to offset the City's overall costs
(especially signal system construction that MnDOT should be responsible for —
two of the four legs).
e. Describe how the sponsoring agency or applicant will assure the project will be
operated and maintained for the useful life?
The same traffic signal operations and maintenance agreement/understanding
between MnDOT and the City will be administered similar to the other 8 systems
at intersections of City streets with Trunk Highways 7/22 or 15.
4
Local Partnership Program
f. Describe the project's total budget and where the funds are coming from or are
expected to come from?
Total estimated construction cost is currently $250,000 (please note that the City
is fully absorbing the project development and design costs) with the City's
approximate share ($125,000) being accounted for within our annual street
improvements bondiniz tarizet (51.900.000).
g. Describe past history of delivering a project that used state highway funds?
Over the last 10 years or so the City has delivered several projects that have
been allocated State or Federal funding. Most specifically to State Highway
funding, the Trunk Highway 15 Retaining Wall Reconstruction project (2012
construction) untilized this funding source (Cooperative Agreement project).
h. Address the following concerns: Will advanced construction be allowed in 2019
or does MnDOT have another funding source for the timely upgrading of their
share of this outdated traffic signal infrastructure?
Please submit answers to the District Local Partnership Program Director.
5
Hutchinson Cite Center
Ill Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320-234-4240
November 16, 2018
Ronald Mortenson, P.E.
Cooperative Agreements/LPP Engineer
MnDOT District 8
2505 Transportation Road
Willmar, MN 56201
RE: 2020-2021 Local Partnership Program Solicitation — TH7 Sidewalk & TH 15 Trail Improvements
Dear Mr. Mortenson:
First of all, thank you for the opportunity to apply for the forthcoming Local Partnership Program (LPP) funding
allocations.
At this time, the City of Hutchinson has identified two potential sidewalk/trail facility needs along State Trunk Highways
within our community. Thus, please consider the City's proposed improvements to implement a 6'-wide sidewalk within
the north side right-of-way of TH7 from the 51 Avenue NE cul-de-sac area to the TDK/Uponor entrance roadway
(approximately 3,800 LF). Likewise, please consider the City's proposed improvements to implement a 10'-wide multi-
use trail within the west side right-of-way of TH15 from the Grove Street SW to Linden Avenue SW (approximately 1,500
LF).
Please note that both of these worthwhile improvements would address pedestrian/trail user connectivity issues and seek to
further the City's (and MnDOT's?) Complete Streets Policy initiatives. Currently, there is not a sidewalk facility on either
side of TH7 for the vast majority of its easterly length with City limits. Also, the replacement of the existing sidewalk
with a trail along TH15 would achieve a connection between the City's existing trail system (terminates at Grove Street)
and the bicycle -friendly route system (includes Linden Avenue).
In summary, the City of Hutchinson would greatly appreciate the utilization of this funding mechanism to deliver these
sidewalk and multi -use trail facilities in the relatively near future. Please note that if the City is allocated this funding, we
would construct these improvements within the determined program year (2020 or 2021).
Attached to this Letter of Intent is a project map, typical section detail plates and cost estimations for reference purposes.
If you have any questions or require additional information, please let me know.
Sincerely,
Kent Exner
Director of Public Works/City Engineer
City of Hutchinson
Cc: Kelly Bnmkhent - MnDOT
Todd Broadwell — MnDOT
John Hager — MnDOT
Matt Jaunich — City Administrator
3ONVULN3
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CONCRETE WALK DETAIL
4" CONCRETE TRAIL, MIX NO. 3F52A (GRANITE)
3" AGGREGATE BASE CLASS 5 (INCIDENTAL)
SPEC 2211
COMPACTED SUBGRADE
SPEC 2105 AND 2112
❑Q
CONCRETE TRAIL DETAIL
4" CONCRETE TRAIL, MIX NO. 3F52A (GRANITE)
6" AGGREGATE BASE CLASS 5
SPEC 2211
COMPACTED SUBGRADE
SPEC 2105 AND 2112
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lO 1/2' EXPANSI❑N J❑INTS AT 60' (APPR❑X) INTERVALS -INCIDENTAL
2O 2' LONG #3 DEFORMED REINF❑RCING BARS (UNCOATED) SPACED
2' APART -INCIDENTAL
3O #3 DEFORMED REINF❑RCING BARS (UNCOATED) 1' FROM CENTERLINE -
INCIDENTAL
O4 SAW CUT CONCRETE TO A DEPTH OF 1/3 THICKNESS OF THE
CONCRETE AND 1/8" IN WIDTH -INCIDENTAL
O5 CONCRETE THICKNESS SHALL BE 6' THROUGH DRIVEWAYS, ALLEYS, ACCESS POINTS, ETC,
CONCRETE TRAIL AND CONCRETE WALK JOINTING DETAIL
CITY OF HUTCHINSON MN. 2/16 STANDARD 2520.12
DRAWING NO.
f-
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4' PERF PVC PIPE
DRAIN -BOTH SIDES
C❑NCRETE CURB & GUTTER
B618 ❑R HUTCHINS❑N DESIGN
TYPE S
4' PERF PVC PIPE
DRAIN -BOTH SIDES
C❑NCRETE CURB & GUTTER
B618 ❑R HUTCHINS❑N DESIGN
TYPE S
TYPICAL STREET SECTI❑N
33' RESIDENTIAL
3,0%
1Y2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE
SPEC. 2360 (SPWEA240C)
TACK COAT (MNDOT SPEC. 2357)
2Y2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE
SPEC. 2360 (SPWEB240C)
8' CLASS 5 AGGREGATE BASE
SPEC. 2211,
12' SELECT GRANULAR BORROW SUBBASE
SPEC. 3149
GEOTEXTILE FABRIC, TYPE 5, SPEC. 3733 ❑N APPROVED
COMPACTED SUBGRADE SPEC'S 2105 AND 2112
TYPICAL STREET SECTI❑N
37' C❑LLECT❑R
3,0% -�
lY2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE
SPEC. 2360 (SPWEA240C)
TACK COAT (MND❑T SPEC. 2357)
2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE
SPEC. 2360 (SPWEA240C)
TACK C❑AT (MNDOT SPEC, 2357)
23/2' PLANT MIXED BITUMINOUS NON -WEARING COURSE MIXTURE
SPEC. 2360 (SPNWB230B)
12' CLASS 5 AGGREGATE BASE SPEC, 2211
18' SELECT GRANULAR B❑RR❑W SUBBASE SPEC, 3149
GEOTEXTILE FABRIC, TYPE 5, SPEC. 3733 ❑N APPROVED
COMPACTED SUBGRADE SPEC'S 2105 AND 2112
TYPICAL BITUMIN❑US TRAIL
10 FEET
27 MAX. SLOPE
3' PLANT MIXED BITUMINOUS WEARING COURSE
SPEC. 2360 (SPWEB230B)
8' CLASS 5 AGGREGATE BASE
SPEC. 2211
COMPACTED SUBGRADE SPEC'S
2105 AND 2112
TYPICAL STREET AND TRAIL
CITY OF HUTCHINSON MN. 4/16 STANDARD 2520.09
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Local Partnership Program
The Local Partnership Program covers a wide variety of projects. Please answer
the following questions if the propose project that you submitted will address the
following questions; [If your project will not address the question please state it as Non
Applicable (NA)]
PROJECT APPLICANT City of Hutchinson
PROJECT NAME TH7 Sidewalk & TH15 Trail Improvements
FUNDING YEAR REQUESTED 2020 or 2021
1. System Stewardship & Asset Management
a. Pavement condition -improvements to existing pavements identified in the state
pavement management system or district risk management program. Typical
pavement projects such as overlay, mill & overlay or reconstruction to preserve
integrity, ride quality or smoothness of pavements.
N/A
b. Bridge condition - improvements to existing bridges identified in the state Bridge
Replacement and Improvement Management (BRIM) process. Typical bridge
projects such as replacement, rehabilitation, painting of bridges to maintain
condition and manage risk.
N/A
c. Roadside Infrastructure condition - improvements to roadside assets identified in
district asset management plan data. Assets include, but are not limited to,
drainage & culverts, guardrail, barriers, fencing, traffic signals, lighting, walls,
signs & markings.
Local Partnership Program
2. Safety
a. Investments at sustained or known crash locations throughout the state that
experience high crash rates over periods of time. Typical improvements may
include geometric changes, innovative design applications, new safety features,
or operational changes.
Most likely N/A, but there has been noticeable recent pedestrian activity along
this section of Trunk Hi6wav 7 (shoulder).
b. Investments which may be supported by MnDOT or local agency safety
improvement plans. Typical improvements may include roundabouts, reduced
conflict intersections, refuges & reduced crossing u-turns, projects associated
with the TZD initiative district & county safety plan projects, at -grade rail
crossings, etc.
Not eluded to above, but this project would achieve significant improvements
with respect to the administration of MnDOT's Complete Streets policy.
3. Mobility & Critical Connections
a. Mobility and Access -improvements to cross system continuity, coordination,
improve travel times and reliability. Typical projects may be associated low cost
spot improvements which improve connections, congestion and system
performance.
Yes, significant system mobility improvements will be achieved by providing
sidewalk/trail connectivity to existing pedestrian/bicycle facilities.
b. Freight - improvements which provide efficient movement of freight and provide
project outcomes to align with system investment strategies. Typical projects
such as climbing lanes, bypass lanes, traffic signal optimization & rail grade
separation.
Local Partnership Program
4. Regional & Community Priorities
a. Locally driven idea, project development and construction.
Yes. the ON of Hutchinson will administer the Droiect development. desiizn and
construction of these worthwhile improvements.
b. Achieves multiple system benefits: state, local, stewardship, safety, connections,
etc.
Definitelv will achieve several local sidewalk/trail related safetv/connectivi
benefits along with ADA improvements.
c. Serves to build collaboration and local partner relationships for future benefit.
Yes, as referenced above, this project would further the implementation of
Complete Streets objectives along Trunk Highway corridors within an urban
environment.
d. Maximizes benefits to the local community.
Yes, both improvements would improve access to local commercial destinations
while utilizing existing sidewalk/trail infrastructure.
e. State funding leverages local funding sources.
Yes, the City of Hutchinson would be willing to fund approximately 50% of the
Droiect (estimated 5175.000 MnDOT and Citv each).
f. Project provides flexibility to address non-performance based needs.
Yes, this sidewalk/trail project in general is non-performance based.
g. Both state and local economic benefit.
Yes, due to this project's proximity to commercial districts.
h. Benefits to system operations and public satisfaction.
Yes, these improvements would result in better pedestrian/bicycle system
connectivity which have been typically well received by our citizens and property
owners.
3
Local Partnership Program
Innovative approaches to new materials, designs, standards, procedures or asset
life.
Yes, new ADA standards will be applied to all new sidewalk/trail related
infrastructure.
5. Project Readiness
a. Describe project development and deliverability?
Due to City staff's extensive history of developing, designing and delivering
several sidewalk and trail projects, we are confident that these relatively
straightforward (within existing roadway right-of-way with little to no easement
acquisition necessary) improvements could be implemented in a very timely
manner.
b. Describe process to get permits and appropriate processes?
Only foresee a MnDOT right-of-way permit and an NPDES construction
stormwater permit being needed to administer this work.
c. Describe your role as applicant's and/or project sponsors on the projects?
The Hutchinson City Engineer would be responsible to administer this funding
mechanism as directed by MnDOT as the City of Hutchinson delivers these
sidewalk/trail improvements within the above mentioned project.
d. Describe how all local units of government have come to support and approve
the project?
The Hutchinson City Council is well aware of this project and have authorized
staff to pursue potential funding sources to offset the City's overall costs of
implementing these improvements.
e. Describe how the sponsoring agency or applicant will assure the project will be
operated and maintained for the useful life?
The City of Hutchinson would be willing to enter into an agreement to clearly
establish that the operation and maintenance of these facilities are the
responsibility of the City (similar to existing sidewalk/trail agreements).
f. Describe the project's total budget and where the funds are coming from or are
expected to come from?
4
Local Partnership Program
Total estimated construction cost is currently $350,000 (please note that the City
is fully absorbing the project development and design costs) with the City's
approximate share ($175,000) being accounted for within our annual
infrastructure improvements bonding target ($1,900,000).
g. Describe past history of delivering a project that used state highway funds?
Over the last 10 years or so the City has delivered several projects that have
been allocated State or Federal funding. Most specifically to State Highway
funding, the Trunk Highway 15 Retaining Wall Reconstruction project (2012
construction) untilized this funding source (Cooperative Agreement project).
h. Address the following concerns: None at this time.
Please submit answers to the District Local Partnership Program Director.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Ordinance No. 19-794 - Create Sustainability Board
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For some time, City staff has been discussing the creation of a Sustainability Advisory Board. The Board would be
responsible to advise and make recommendations to the City Council and identify the highest priorities for city
government and citizens to achieve sustainable management of natural resources - water, urban forests and energy
in particular - and recommend to the City Council goals to achieve and workable means to reach those goals. The
Board would also provide input to the Council and staff as to the continued use and environmentally -friendly
manufacturing of compost and other products produced at Creekside Soils; help oversee the City's urban forest tree
program and review and make recommendations for the present and future needs of the City's urban forest and tree
management; advise the Council as to resource and energy reduction measures in city buildings and operations and
promote the City's continued participation in programs such as TreeCity USA, GreenStep Cities and the SolSmart
designation.
It is proposed that the Board consist of up to five members with the option of having one member being a Council
Member and one member being a Hutchinson Utilities Commissioner. Board members are proposed to serve
three-year terms. At -large members are proposed to be residents of the Hutchinson Joint Planning Area or the owner
of a business based in the Hutchinson Joint Planning Area. The City Administrator, the
Project/Environmental/Regulatory Manager and the Compost Manager are proposed to be ex-officio, nonvoting
members of the Board.
BOARD ACTION REQUESTED:
Approve draft/first reading of Ordinance No. 19-794
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 19-794
An Ordinance Establishing a Sustainability Advisory Board for the City of Hutchinson
The City of Hutchinson ordains:
§31.32 Sustainability Advisory Board.
(A) Establishment. A Sustainability Advisory Board is hereby established.
(B) Purpose. The purpose of the Sustainability Advisory Board shall include, but is not
limited to:
(1) Advise and make recommendations to the City Council and identify the highest
priorities for city government and citizens to achieve sustainable management of
natural resources - water, urban forests, and energy in particular - and shall
recommend to the City Council goals to achieve and workable means to reach
such goals.
(2) Provide input to the City Council and city staff as to the continued use and
environmentally -friendly manufacturing of compost and other products produced
at Creekside Soils, the City's composting facility.
(3) To help oversee the City's urban forest tree program and to review and make
recommendations as to the present and future needs of the City's urban forest and
to make recommendations as to tree management, including amendments to the
Hutchinson City Code.
(4) To advise the City Council as to resource and energy reduction measures in city
buildings and operations.
(5) To promote the City's continued participation in programs such as Tree City
USA, GreenStep Cities, and the SolSmart Designation.
(C) Appointment and Board Composition
(1) The Board may consist of up to five members who are appointed by the Mayor,
subject to ratification by the City Council. One of the board members may be a
Hutchinson City Council Member and, additionally, one of the board members
may be a member of the Hutchinson Utilities Commission. All remaining board
members are "at -large" members.
(2) At -large members shall serve three-year terms but may be appointed for periods
of less than three years in order to achieve staggered appointments at the
establishment of the board or due to member resignation or removal. City
Council and Utility Commission appointments shall be for one-year terms.
(3) At -large members shall be residents of the Hutchinson Joint Planning Area or the
owner of a business based in the Hutchison Joint Planning Area.
(4) The City Administrator, the City's Project/Environmental/Regulatory Manager,
and the Compost Manager shall be ex officio, nonvoting, members of the Board.
Adopted by the City Council this day of , 2019.
ATTEST:
Mayor Gary T. Forcier Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Ordinance No. 19-795 - Repealing Sections 31.26 & 31.31
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Enclosed for your consideration is an ordinance that repeals sections 31.26 and 31.31 of the city code pertaining to
the Creekside Advisory Board and the Tree Board. With the creation of the new City Sustainability Board, the
Creekside Advisory Board and the Tree Board may be abolished. To do so must be done by ordinance.
BOARD ACTION REQUESTED:
Approve draft/first reading of Ordinance No. 19-795
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance Number 19-795
Publication Number
An Ordinance of the City of Hutchinson, Minnesota Repealing Section 31.26 and Section
31.31 of the Hutchinson City Code
The City of Hutchinson ordains:
Section 1. That section 31.26 of the Hutchinson City Code pertaining to the City Tree
Board and section 31.31 pertaining to the Creekside Renewables Advisory Board are hereby
repealed and, therefore, those boards are abolished.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this day of , 2019.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
Snow Removal -Ice Control
by the numbers
OCTOBER-NOVEMBER 2018 2017 2016 2015 2014 2013
Days with operations
7
2
1
1
13
2
Actual snowfall (inches)
3.7
2.8
3.7
2.0
5.2
2.0
Average snowfall (inches)
6.5
6.5
6.5
6.5
6.5
6.5
Days with below 0° temps
1
-
-
-
5
-
Actual average high temp
34
42
51
48
32
41
Actual average low temp
23
24
33
32
15
21
Average high temp
41
41
41
41
41
41
Average low temp
23
23
23
23
23
23
City employees utilized
8
3
13
5
18
7
Contractors utilized
-
-
5
-
Total personnel hours
105.0
11.01
80.8
9.5
451.0
38.0
City equipment units used
10
3
15
5
23
9
Contractor equipment units used
-
-
-
-
5
Total equipment hours
105
11.0
80.8
9.5
454.5
38.0
Gallons of fuel used
439.6
8.0
244.0
6.0
1,412.6
167.0
Salt brine used (gallons)
1,195
-
380.0 -
3,075.9
-
Sand -Salt used (tons)
160.8
42.0
15.2 33.5
272.2
12.0
1
De-icing salt used (tons)
21.4
11.7
9.3 4.8
13.1
-
Personnel
Equip
High
Lo
Operators
hours
Equip
hours
Fuel
Salt brine
Sand/Sa
De-ice sal
temp
tem
Precip
Snow
Date
Description
(ea)
(hrs)
(ea)
(hrs)
(gal)
(gal)
(ton)
(ton)
(F)
{F)
(in.,}
{in.}
11/O1/18
51
31
-
11/02/18
47
36
0.11
11/03/18
44
37
0.16
11/04/18
38
37
0.07
11/05/18
44
35
0.19
-
11/06/18
42
29
0.12
0.40
11/07/13
Sanding
3
6.50
3
6.50
16.15
32
22
-
11/08/18
26
21
0.05
0.50
11/09/18
Sanding
3
10.50
3
10.50
85.00
50.00
13.85
5.80
24
12
0.10
0.20
31/10/18
23
6
0.02
0.50
11/11118
Sanding
4
12.00
4
12.00
23.00
165.00
28.65
-
29
17
-
11/12/18
22
6
-
11/13/18
26
4
-
-
11/14/18
43
18
-
11/15/18
52
28
0.02
-
11/16/18
32
25
0.07
0.60
11/17/18
Sanding/Airport
6
20.00
6
20.00
19.40
350.00
42.15
6.00
26
1
-
-
11/18/18
26
-1
11/19/18
26
8
11/20/18
35
1
-
-
11/21/18
33
25
11/22/18
36
26
-
11/23/18
44
36
0.25
11/24118
37
29
0.01
11/25/18
29
15
-
11/26/18
23
12
-
-
11/27/18
26
11
-
-
11/28/18
Sanding
5
13.75
5
13.75
65.20
330.00
69.70
9.55
27
12
0.13
1.50
11/29/18
Sanding/Airport
11
63.75
12
63.75
197.00
300.00
(9.70)
-
32
21
-
-
11/30/18
Glean uo
8
23.00
8
23.00
SOAO
-
32
29
Month: 1 days below zero; Season: 1 days below zero
NOVEMBElt 149.50 149.50 439.60 L195.00 160.80 2L35 34 20 L30 3.70
Days with operations: 7 41 23 Avg temp
Average Oct -Nov snowfall = 6.50
SEASON TO-DATE(OCr-NOV) 149.50 149.50 439.60 1,195.00 160.80 21.35 3,70
Season snowfall = 6.50
Snow Removal -Ice Control
by the numbers
DECEMBER 2017 2016 2015 2014 2013
Days with operations
7
10
17
11
10
22
Actual snowfall (inches)
7.0
2.8
8.0
7.6
6.7
13.8
Average snowfall (inches)
9.1
9.1
9.1
9.1
9.1
9.1
Days with below 00 temps
7
7
2
4
16
Actual average high temp
31
26
26
33
29
18
Actual average low temp
17
11
11
22
17
1
Average high temp
26
26
26
26
26
26
Average low temp
8
8
8
8
8
8
City employees utilized
19
19
17
18
16
21
Contractors utilized
4
9
7
6
8
Total personnel hours
447.5
454.0
676.0
618.3
262.0
1,101.3
City equipment units used
24
22
24
26
22
25
Contractor equipment units used
4
-
9
7
6
6
Total equipment hours
447.5
454.0
687.5
623.3
266.0
1,112.3
Gallons of fuel used
1,233.5
1,629.0
1,766.1
1,626.7
778.0
3,101.0
Salt brine used (gallons)
2,650.0
3,445.0
2,265.0
1,505.0
1,305.0
3,295.0
Sand -Salt used (tons)
286.8
388.0
263.6
177.7
224.1
466.5
De-icing salt used (tons)
113.1
44.9
47.3
40.9
23.3
3.0
Personnel
Equip
High
Low
Operators
hours
Equip
hours
Fuel
Salt brine
Sand/Salt
De-ice salt
temp
temp
Precip
Snow
Date
Description
(ea)
(hrs)
(ea)
(hrs)
(gal)
(gal)
(ton)
(ton)
(F)
(Fj
(in.)
(in.)
12/01/18
341
27
0.12
1.70
12/02/18
Plowing
13
64.00
15
64.00
220.19
375.00
72.15
3.60
32
28
-
-
12/03/18
Cleanup & sanding
i5
79.25
18
79.25
198.00
230.00
15.45
28
24
12/04/18
25
20
12/05/18
29
17
12/06/18
19
3
-
12/07/18
26
4
-
-
12/08/18
27
4
-
12/09/18
26
8
12110118
29
9
0.D4
0.80
12/11/18
27
8
-
-
12/12/18
26
23
-
-
12/13/18
33
12
-
12/14/18
43
13
-
-
12/15/18
42
20
-
12/16/181
45
29
-
-
12/17/18
36
18
12/18/18
43
29
-
12/19/18
37
30
-
-
12/20/18
36
25
-
-
12/21/18
25
21
-
12/22/18
36
24
-
0.20
12/23/18
Sanding
5
10.00
5
10.00
-
380.00
35.45
6.75
29
12
-
-
12/24/18
27
9
-
12/25/18
28
18
-
12/26/18
34
23
0.10
2.00
12/27/18
Plowing
18
111.25
20
111.25
381.25
260.00
66.10
7.35
35
28
0.67
0.70
12/28/18
Plowing, cleanup
20
123.75
22
123.75
276.85
335.00
35.95
6.35
28
5
-
-
12/29/18
Sanding_, cleanup
6
14.00
6
14.00
-
370.00
(17.30)
-
171
0
-
12/30/18
33
161
0.01
1 0.10
12/31/18
Sanding, ice control
8
45.50
7
45.50
157.20
700.00
78.95
89.00
321
71
0.10
1 1.50
Month: 0 days below zero; Season: 1 days below zero
DECEMBER 447.75 447.75 1.233.49 2,650.00 286.75 313,05 31 17 1.04 7.00
Days with operations: 7 26 8 Avg temp
Average month snowfall = 9.10
SEASON TO-DATE10Ci=DEC 597.25 597.25 1.673.09 3,845.00 44ZSS 134.40 2.34 10.7D
Average season snowfall = 15.60
Snow Removal -Ice Control
by the numbers
Days with operations
18
10
14 17
9
25
Actual snowfall (inches)
8.6
7.1
4.9 1.9
1
3.8
14.1
Average snowfall (inches)
8.5
8.5
8.5 8.5
8.5
8.5
Days with below 00 temps
13
12
10
9
8
20
Actual average high temp
20
25
26
23
26
18
Actual average low temp
4
7
13
8
11
(4)
Average high temp
23
23
23
23
23
23
Average low temp
3
3
3
3
3
3
City employees utilized
20
19
18
17
16
18
Contractors utilized
6
-
8
3
7
Total personnel hours
691.0
487.5
561.8
269.3
281.3
1,115.0
City equipment units used
26
25
23
20
21
25
Contractor equipment units used
6
8
3
-
8
Total equipment hours
702.0
487.5
568.8
269.3
281.3
1,140.0
Gallons of fuel used
2,186.0
1,558.6
1,482.6
868.7
943.0
3,283.2
Salt brine used (gallons)
2,590.0
2,915.0
3,610.0
2,000.0
2,420.0
1,930.0
Sand -Salt used (tons)
288.9
281.6
343.5
184.5
272.3
439.1
De-icing salt used (tons)
31.4
31.4
51.9
30.6
23.1
6.6
Personnel
Equip
High
L](F)
Operators
hours
Equip
hours
Fuel
Salt brine
Sand/Salt
De-ice salt
temp
te
Precip
Snow
Date
Description
(ea)
(hrs)
(ea}
(hrs)
(gal)
(gal)
(ton}
(ton)
(F)
{in.}
Rom.,
Plow & sand
12
54.00
15
54.00
182.20
310.00
57.25
0.95
6
-6
-
-
Cleanup & sanding
2
7.00
2
7.00
-
-
(4.25)
25
-3
01/03/18
Cleanup & sanding
8
26.00
8
26.00
113.00
260.00
-
14.65
40
16
-
-
01/04/18
Cleanup & sanding
5
9.00
5
9.00
43.00
(8.60)
-
40
23
-
-
01/05/18
39
26
01/06/18
37
25
01/07/18
38
33
-
-
01/08/18
37
9
01/09/18
13
5
-
01110118
Cleanup
1
2.50
1
2.50
8.00
-
-
26
10
-
-
01/11118
Cleanup
1
1.50
1
1.50
-
50.00
-
1.00
32
19
01/12/18
29
19
-
-
01/13118
33
25
01/14/18
32
27
01/15118
32
11
01/16/18
18
4
01/17/18
Sanding
S
10.00
5
10.00
25.00
310.00V78.95
.40
-
20
13
-
-
01/18/18
Sanding
6
19.00
6
19.00
33.00
310.00
11.10
13
3
0.14
1.50
01/19/18
Plowing
13
60.25
13
60.25
256.50
340.00-
-
6
-6
-
01120/ls
5
-7
-
01/21/18
I
I
16
-1
-
0.20
01/22/18
Plowing
18
128.SO
20
128.SO
442.45
295.00
43.60
3.70
19
0
0.07
1.60
01/23/18
Sanding
5
12.00
5
12.00
40.03
10.00
(20,15)
20
5
01/24/18
Cleanup
3
9.00
3
9.00
31.52
0.90
21
-10
01/25/18
5
-16
01126/18
Sanding
4
&00
4
8.00
10.00
215.00
29.45
10
-10
0.03
0.50
01/27/18
Cleanup
1
8.00
1
8.00
15.00
-
-
6
-20
0.30
4.60
01/28/18
Plowing & removal
23
208.75
25
219.75
563.60
200.00
84.35
8
-5
0.20
01/29/18
Plowing & cleanup
14
91.50
15
91.50
300.66
290.00
3.95
1
-26
01/30/18
Cleanup
8
33.00
8
33.00
114.00
-
-17
-28
01/31/18
Cleanup
1 1
1 3.00
1
3.00
8.00
-
1
-28
-
Month: 13 days below zero; Season: 14 days below zero
JANUARY 69LW 702.00 2,195.96 2,590.00 258.85 31.40 20 4 0.54 &60
Days with operations: 10 23 3 Avg temp
Average month snowfall 8.50
SEASON TO -DATE (OCT-JAN) 1,288.25 1,299.25 3,859.05 6,435.00 736.40 165.80 2.88 19.30
Average season snowfall = 24.10
Employee
Department
Primary role
Nov. 2018
Dec. 2018
Jan. 2019 Feb. 2019 Mar. 2019 Apr. 2019
Total
Burmeister, Jerome
PW - Operations
Route SWl
11.50
33.50
40.00
85.00
Dehn, Pete
PW - Operations
Route SW2
19.00
34.50
39.75
93.25
Fenske, Bruce
PW - Operations
Downtown
8.25
18.75
45.00
72.00
Herrmann, Cory
PW - Operations
Route SE1
26.75
42.75
Inselmann, Eric
PW - Operations
Alleys
15.25
25.00
40.25
Keller, Matthew
PW - Wastewater
Downtown E
11.25
12.00
23.25
Kent, John
PW - Wastewater
Backup operator
8.00
20.25
28.25
Maiers, Matthew
PW - Operations
Downtown, Snow removal
21.75
38.25
60.00
Navratil, Jim
PW - Water
Downtown W
11.25
6.50
17.75
Olson, John
PW - Operations
Airport
7.50
21.00
36.00
64.50
Schuette, Donovan
PW - Operations
Airport, Downtown
5.00
24.50
33.50
63.00
Schulte, Josh
PW - Operations
Downtown, dead ends
36.50
Thompson, DeNeil
PW - Operations
Route NWl
18.00
28.50
41.75
88.25
Thompson, Mitchell
PW - Operations
Route NEl
16.50
37.00
45.75
99.25
Trnka, lames
PW - Operations
Cul-de-sac, dead ends
19.25
36.75
44.00
100.00
Carter, Randy
PRCE
Schools, PRCE, trails
14.00
25.00
39.00
Hutton, Chris
PRCE
Downtown, Schools, PRCE
22.50
35.00
57.50
Magnusson, Brian
PRCE
Schools, PRCE, trails
16.O0
8.00
24.DD
Mielke, Justin
PRCE
Schools, PRCE, trails
24.00
21.00
45.00
Schelitzche, Jay
PRCE
Downtown, Schools, PRCE
24.00
42.50
66.50
Contractor
Hansen Gravel
Bulldozer
Snow storage sites
Hansen Gravel
Dump truck 206
Snow removal
Hansen Gravel
Dump truck 207
Snow removal
-
Hansen Gravel
Dump truck 208
Snow removal
4.50 8.00
12.50
Hansen Gravel
Dump truck 212
Snow removal
4.50 8.00
12.50
Hanson - Vasek
Dump truck
Snow removal
8.00
8.00
Jeff Kosek
Large dump truck
Snow removal
5.00 8.00
13.00
Juul
Dump truck 444
Snow removal
8.00
8.00
Juul
Dump truck 666
Snow removal
4.50 12.50
17.00
TOTAL PERSONNEL HOURS
105.00 447.75 691.00 ���
1,137.75
EQUIP#
YEAR MAKE
DESCRIPTION
SNOW ATTACHI
Light Trucks
1 PARK-221-TKS
LTK
2009 Ford
Pickup, 1/2 ton 44
Snowplow
2 PARK-664-TK1
LTK
2016 Ford
Pickup, l ton 4x4
Snowplow
3 S7RT-156-TK3-TK
1999 Ford
Truck, 1 ton 44 w/ dump box
Snowplow
4 STRT-170-TK1
LTK
2008 Ford
Pickup, 1 ton 4x4
Snowplow
5 STRT-660-TKl
LTK
2004 Ford
Pickup, 1ton 40
Snowplow
Snowplow Trucks
1 STRT-115-HTK
HTK
1996 Ford
Truck, S/A w/dump box
Snowplow, wing, sander
2 STRT-441-H7K
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
3 STRT-522-HTK
HTK
2003 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
4 STRT.613-HTK
HTK
1999 Mack
Truck, 5/A w) dump box
Snowplow, wing, Sander, underbody
6 STRT-781-HTK
HTK
2005 Ford
Truck, 5/A w/ hooklift
Snowplow, wing, sander
75TRT-812-HTK
HTK
2014 Mack
Truck, S/A w/dump box
Snowplow, wing, sander
8 STRT-894-HTK
HTK
2007 Freightliner
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
S STRT-923-HTK
HTK
2017 Mack
Truck, S/A w/dump box
Snowplow, wing, sander
Skid steer Loaders
'. CEMT-412-SKD
SKID
2011 Bobcat
Toolcat
Snowplow, blower
2 PARK-032-SKD
SKID
2006 Bobcat
Skid steer, 5250
Snowplow, blower
3 PARK-032-SKD
SKID
2006 Bobcat
Toolcat
Snowplow, blower
4 PARK-211-SKD
SKID
2009 Bobcat
Skid steer, 5250
Snowplow, blower
4 STRT-592-SKD
SKID
2017 Bobcat
Skid steer, A770
Snowplow
Tractors
1 AIRP.055-TRC
TRC
2012 New Holland
Tractor, TV6070
HLA snow wing, snow blower
3 STRT-390-HEQ
TRC
2006 Trackless
Tractor, NITS
Snow blower, plow
4 STWT-104-TRC
TRC
2016 )qhn Deere
Tractor, 6125R
HLA snow wing
S STW7-106-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
6 STWT-184-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
Wheel loaders
15TRT-447-LDR
LDR
2001 Case
Wheel loader, 621C
Snowplow, wing
2 STRT-750-LDR
LDR
2003 Case
Wheel loader, 621C
Snowplow, wing
3 STRT-969-LDR
LDR
2003 Case
Wheel loader, 621D
Snowplow, wing
4 Creekside Loader
LDR
Backup
Wheel loader
Bucket
Heavy Equipment
15TRT-116-HEQ
HEQ
2015 Fair Mfg
Snowblower
Wheel loader mounted
2 MCLD-409-HEQ
HEQ
Backup snow blower
McLeod County
Snow Hauling Trucks
15TRT-218-HTK
HTK
1999 Sterling
Truck,T/Aw/dump box
none
2 STRT-972-HTK
HTK
1997 Mack
Truck, T/Aw/dump box
none
-tractors
Hansen Gravel 206
none
Contractors
Hansen Grovel 207
one
Contractors
Hansen Gravel 203
one
Contractors
Hansen Gravel 212
none
Contractors
Hanson & Vasek
Contractors
Juul Contracting 444
none
Contractors
Juul Contracting 666
none
Contractors
Ko-k, Jeff
none
Contractors
Hansen Gravel Dozer
none
HOURS
Nov. 2018
Dec. 2018
Jan. 2019 Feb.2019 Mar.2019 Apr.2019
Total
16.00
1800
34.00
8.00
27.00
35.00
9.00
150
10.50
1.75
21.75
23.50
12.75
2C.25
2.25
35.25
35.75
43,25
79-00
20.00
41.75
43=
104_75
6.50
21.00
43,75
7L25
20.00
30.00
41,00
91.00
11.50
23.50
4L50
77.50
18,00
23.00
44.50
85.50
2.00
8.50
1.50
7.00
24.00
28.50
5250
26.00
21.00
37.00
18.50
31.00
49.50
12.00
31.00
43.00
7.50
21.00
24,50
53.00
14.25
18.00
32.25
5.00
16.75
27.00
48-75
18,00
6,00
24.00
15:00
34,00
49.00
17.25
35.50
52.75
18.75
41.50
60,25
11.00
11.00
3.00
6.50
950
3.00
4.00
7.00
450
8.00
1250
4.50
8.00
12.50
8.00
8.00
8.00
8.00
450
12.50
17.00
5.00
8.00
13.00
105,00 447.75
70200
1,25475
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: January 2019 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 2/26/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also
attached is the January Investment Report.
I will present another set of preliminary December 2018 financial reports for the March 12 council meeting.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
5,122,005
5,122,005
4,925,466
Other Taxes
-
-
315,000
315,000
-
-
305,000
-
Licenses & Permits
37,341
37,341
414,200
376,859
9.0
78,776
343,050
23.0
Intergovernmental Revenue
390
390
1,578,056
1,577,666
0.0
14,640
1,555,161
0.9
Charges for Services
185,437
185,437
2,830,857
2,645,420
6.6
190,154
2,840,534
6.7
Miscellaneous Revenues
25,070
25,070
317,500
292,430
7.9
24,715
319,500
7.7
Transfers -In
-
-
2,497,175
2,497,175
-
-
2,515,092
-
Fines & Forfeitures
50,000
50,000
55,000
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
248,237
248,237
13,124,793
12,876,556
1.9
308,285
12,858,803
2.4
Wages & Benefits
333,225
333,225
8,866,013
8,532,788
3.8
343,250
8,657,896
4.0
Supplies
22,424
22,424
870,578
848,154
2.6
46,943
868,840
5.4
Services & Charges
164,698
164,698
2,655,282
2,490,584
6.2
224,376
2,659,777
8.4
Miscellaneous Expenses
48,474
48,474
620,950
572,476
7.8
54,113
562,290
9.6
Transfers -Out
-
-
101,970
101,970
-
-
501,288
-
CapitalOutlay
-
-
10,000
10,000
-
-
10,000
-
TOTAL EXPENDITURES
568,821
568,821
13,124,793
12,555,972
4.3
668,681
13,260,091
5.0
NET REVENUE
(320,584)
(320,584)
-
320,584
(360,396)
(401,288)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019 ACTUALS
JANUARY
General Fund Expense by Department
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,649
2,649
55,328
52,679
4.8
1,857
49,922
3.7
City Administrator
16,292
16,292
415,643
399,351
3.9
17,535
411,990
4.3
Elections
-
-
6,000
6,000
-
-
23,100
-
Finance Department
12,083
12,083
371,041
358,958
3.3
14,636
359,527
4.1
Motor Vehicle
10,429
10,429
268,721
258,292
3.9
9,612
264,832
3.6
Assessing
-
-
61,152
61,152
-
-
61,131
-
Legal
9,321
9,321
306,847
297,526
3.0
10,010
313,858
3.2
Planning
6,226
6,226
155,835
149,609
4.0
4,865
149,212
3.3
Information Services
22,020
22,020
568,872
546,852
3.9
28,168
560,588
5.0
City Hall Building
5,119
5,119
174,705
169,586
2.9
9,808
167,556
5.9
Police Department
152,320
152,320
3,453,954
3,301,634
4.4
166,502
3,331,215
5.0
Hospital Security
11,189
11,189
323,205
312,016
3.5
13,511
311,394
4.3
Emergency Management
849
849
12,280
11,431
6.9
3,071
22,180
13.8
Safety Committee
9,008
9,008
10,850
1,842
83.0
8,663
10,800
80.2
Fire Department
15,402
15,402
357,602
342,200
4.3
8,223
332,858
2.5
Protective Inspections
16,281
16,281
348,856
332,575
4.7
10,418
365,062
2.9
Engineering
19,386
19,386
470,704
451,318
4.1
25,041
457,087
5.5
Streets & Alleys
34,788
34,788
1,539,705
1,504,917
2.3
44,309
1,582,983
2.8
Park/Recreation Administration
11,798
11,798
265,144
253,346
4.4
12,320
260,339
4.7
Recreation
8,606
8,606
249,316
240,710
3.5
16,689
247,593
6.7
Senior Citizen Center
5,363
5,363
86,622
81,259
6.2
4,244
86,779
4.9
Civic Arena
12,106
12,106
355,362
343,256
3.4
42,855
338,878
12.6
Park Department
27,965
27,965
926,369
898,404
3.0
36,138
904,484
4.0
Recreation Building
10,863
10,863
237,367
226,504
4.6
14,579
225,236
6.5
Events Center
13,415
13,415
263,142
249,727
5.1
17,398
253,808
6.9
Evergreen Building
1,155
1,155
27,250
26,095
4.2
2,191
26,650
8.2
Library
46,583
46,583
223,460
176,877
20.8
47,174
216,091
21.8
Waterpark
1,267
1,267
388,840
387,573
0.3
2,158
398,741
0.5
Cemetery
5,932
5,932
143,159
137,227
4.1
8,411
141,517
5.9
Airport
2,105
2,105
120,670
118,565
1.7
4,130
113,640
3.6
Unallocated General Expense
78,301
78,301
936,792
858,491
8.4
84,165
1,271,040
6.6
TOTAL EXPENDITURES
568,821
568,821
13,124,793
12,555,972
4.3
668,681
13,260,091
5.0
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019 ACTUALS
JANUARY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
407,763
407,763
6,357,000
5,949,237
6.4
407,791
6,245,000
6.5
87
87
3,000
2,913
2.9
24
4,000
0.6
407,850
407,850
6,360,000
5,952,150
6.4
407,815
6,249,000
6.5
310,671
310,671
4,787,710
4,477,039
6.5
311,102
4,691,290
6.6
25,171
25,171
698,094
672,923
3.6
26,705
671,021
4.0
4,333
4,333
25,050
20,717
17.3
1,370
27,750
4.9
16,766
16,766
246,675
229,909
6.8
26,009
225,800
11.5
-
-
5,350
5,350
-
-
5,850
-
500,000
500,000
500,000
15,000
15,000
25,000
82,500
82,500
85,000
-
-
128,243
128,243
-
-
128,045
-
356,941
356,941
6,488,622
6,131,681
5.5
365,186
6,359,756
5.7
50,909
50,909
(128,622)
(179,531)
42,629
(110,756)
Year to Date Sales
Comments
2019
2018
Change
Liquor Sales Revenue: Liquor
149,384
145,989
2.3%
Beer
186,758
188,137
-0.7%
Wine
64,147
66,400
-3.4%
Other
7,475
7,265
2.9%
Total Sales
407,763
407,791
0.0%
Customer Count
16,957
17,305
-2.0%
Average Sale per Customer $
24.05
$ 23.56
2.0%
Gross Margin on Sales
23.8%
23.7%
Labor to Sales Ratio
6.2%
6.5%
January Sales
2019
2018
Change
149,384
145,989
2.3%
186,758
188,137
-0.7%
64,147
66,400
-3.4%
7,475
7,265
2.9%
407,763
407,791
0.0%
16,957
17,305
-2.0%
$ 24.05 $
23.56
2.0%
23.8% 23.7%
6.2% 6.5%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019 ACTUALS
JANUARY
Water Fund
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Sales
129,840
129,840
1,780,000
1,650,160
7.3
132,594
1,880,000
7.1
Sales - Other
43,499
43,499
543,500
500,001
8.0
85,687
516,750
16.6
Local Sales Tax
781
781
665,000
664,219
0.1
(121)
640,000
(0.0)
Licenses & Permits
-
-
-
-
-
-
-
-
ChargesforServices
31,542
31,542
53,000
21,458
59.5
30,605
55,000
55.6
Miscellaneous Revenues
10,136
10,136
69,500
59,364
14.6
5,535
104,500
5.3
TOTAL REVENUES
215,798
215,798
3,111,000
2,895,202
6.9
254,300
3,196,250
8.0
Wages & Benefits
21,020
21,020
519,888
498,868
4.0
20,913
478,638
4.4
Supplies
21,108
21,108
137,250
116,142
15.4
5,691
132,300
4.3
Services & Charges
16,191
16,191
522,950
506,759
3.1
28,162
535,960
5.3
Miscellaneous Expenses
298
298
15,000
14,702
2.0
7,320
14,700
49.8
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
300,000
300,000
350,000
Depreciation Expense
-
-
1,100,000
1,100,000
-
-
1,100,000
-
Debt Service
217,824
217,824
1,485,523
1,267,699
14.7
214,824
1,485,627
14.5
TOTAL EXPENDITURES
276,440
276,440
4,140,611
3,864,171
6.7
276,910
4,157,225
6.7
NET of REVENUES & EXPENDITURES
(60,642)
(60,642)
(1,029,611)
(968,969)
(22,609)
(960,975)
Year to Date Water Sales
Comments
2019
2018
Change
Water Sales Revenue: Residential
86,640
88,404
-2.0%
Commercial
24,798
23,703
4.6%
Industrial
18,402
20,488
-10.2%
Water Sales
129,840
132,594
-2.1%
Base Charge
35,477
35,313
0.5%
WAC Charge
-
42,298
-100.0%
Other
8,022
8,076
-0.7%
Other Sales
43,499
85,687
-49.2%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
Sales
246,503
246,503
2,700,000
2,453,497
9.1
214,453
2,920,000
7.3
Sales - Other
32,516
32,516
468,000
435,484
6.9
87,948
410,000
21.5
Local Sales Tax
781
781
665,000
664,219
0.1
(121)
640,000
(0.0)
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
6,500
6,500
6,500
-
100.0
5,100
6,500
78.5
Charges for Services
-
-
7,500
7,500
-
-
3,500
-
Miscellaneous Revenues
18,511
18,511
120,000
101,489
15.4
6,227
140,000
4.4
TOTAL REVENUES
304,811
304,811
3,967,000
3,662,189
7.7
313,607
4,120,000
7.6
Wages & Benefits
27,472
27,472
691,874
664,402
4.0
29,014
678,838
4.3
Supplies
5,443
5,443
210,700
205,257
2.6
9,082
219,700
4.1
Services & Charges
23,063
23,063
803,000
779,937
2.9
62,417
800,830
7.8
Miscellaneous Expenses
5,071
5,071
36,500
31,429
13.9
4,951
32,500
15.2
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
625,000
625,000
94,069
650,000
14.5
Depreciation Expense
-
-
1,250,000
1,250,000
-
-
1,450,000
-
Debt Service
423,353
423,353
1,403,676
980,324
30.2
412,655
1,458,251
28.3
TOTAL EXPENDITURES
484,401
484,401
5,080,750
4,596,349
9.5
612,187
5,350,119
11.4
NET of REVENUES & EXPENDITURES
(179,590)
(179,590)
(1,113,750)
(934,160)
(298,580)
(1,230,119)
Year to Date Sewer Sales
Comments
2019
2018
Change
Sewer Sales Revenue: Residential
132,999
129,278
2.9%
Commercial
39,117
35,090
11.5%
Industrial - Flow
39,524
32,855
20.3%
Industrial - Violation Surcharges
34,863
17,230
102.3%
Sewer Sales
246,503
214,453
14.9%
Base Charge
30,813
30,656
0.5%
SAC Charge
-
55,591
-100.0%
Other
1,703
1,701
0.1 %
Other Sales
32,516
87,948
-63.0%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
97,979
97,979
1,160,000
1,062,021
8.4
95,870
1,154,000
8.3
Sales - Other
3,839
3,839
45,600
41,761
8.4
3,720
43,550
8.5
Intergovernmental Revenue
-
-
12,500
12,500
-
-
12,500
-
Miscellaneous Revenues
3,858
3,858
22,000
18,142
17.5
1,410
12,500
11.3
TOTAL REVENUES
105,676
105,676
1,240,100
1,134,424
8.5
101,000
1,222,550
8.3
Wages & Benefits
6,269
6,269
190,965
184,696
3.3
6,239
187,401
3.3
Supplies
1,365
1,365
62,050
60,685
2.2
1,061
58,400
1.8
Services & Charges
8,514
8,514
761,600
753,086
1.1
12,434
736,190
1.7
Miscellaneous Expenses
-
-
1,500
1,500
-
564
6,500
8.7
Transfers -Out
55,000
55,000
-
55,000
-
CapitalOutlay
221,500
221,500
85,000
Depreciation Expense
-
-
146,000
146,000
-
-
144,000
-
TOTAL EXPENDITURES
16,148
16,148
1,438,615
1,422,467
1.1
20,299
1,272,491
1.6
NET of REVENUES & EXPENDITURES
89,529
89,529
(198,515)
(288,044)
80,701
(49,941)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JANUARY YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
71,993 71,993
2,378,175
2,306,182
3.0
66,258
2,003,975
3.3
Charges for Services
30 30
91,245
91,215
0.0
5
82,500
0.0
Miscellaneous Revenues
5,649 5,649
35,000
29,351
16.1
2,047
26,400
7.8
TOTAL REVENUES
77,672 77,672
2,504,420
2,426,748
3.1
68,310
2,112,875
3.2
Cost of Sales
36,503
36,503
1,633,505
1,597,002
2.2
39,521
1,316,600
3.0
Inventory Cost Adjustment
(46,241)
(46,241)
(709,585)
(663,344)
6.5
(31,550)
(494,200)
6.4
Wages & Benefits
29,965
29,965
704,078
674,113
4.3
28,610
610,345
4.7
Supplies
6,212
6,212
114,825
108,613
5.4
3,775
65,300
5.8
Services & Charges
19,277
19,277
308,940
289,663
6.2
9,598
243,440
3.9
Miscellaneous Expenses
1,750
1,750
11,500
9,750
15.2
613
11,500
5.3
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
80,000
80,000
139,227
Depreciation Expense
220,000
220,000
207,000
Debt Service
-
-
158,939
158,939
-
-
87,833
-
TOTAL EXPENDITURES
47,465
47,465
2,632,202
2,584,737
1.8
50,568
2,297,045
2.2
NET of REVENUES & EXPENDITURES
30,207
30,207
(127,782)
(157,989)
17,742
(184,170)
Year to Date Sales
Comments
2019
2018
Change
Compost Sales Bagged
70,843
64,483
9.9%
Bulk
1,130
607
86.3%
Other (Freight)
20
1,169
-98.3%
Total Sales
71,993
66,258
8.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019 ACTUALS
JANUARY
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
76,359
76,359
937,000
860,641
8.1
74,146
904,600
8.2
Sales - Other
320
320
3,500
3,180
9.1
189
3,000
6.3
Licenses & Permits
35
35
4,500
4,465
0.8
200
4,000
5.0
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
828
828
22,300
21,472
3.7
1,114
13,750
8.1
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
77,543
77,543
967,300
889,757
8.0
75,650
925,350
8.2
Wages & Benefits
8,728
8,728
248,348
239,620
3.5
11,974
276,489
4.3
Supplies
605
605
32,000
31,395
1.9
95
38,800
0.2
Services & Charges
9,762
9,762
173,300
163,538
5.6
801
165,600
0.5
Miscellaneous Expenses
-
-
10,500
10,500
-
50
11,250
0.4
Transfers -Out
-
-
-
125,000
-
CapitalOutlay
340,000
340,000
200,000
Depreciation Expense
-
-
195,000
195,000
-
-
157,000
-
Debt Service
156,550
156,550
231,777
75,227
93.5
153,050
154,750
70.2
TOTAL EXPENDITURES
175,644
175,644
1,230,925
1,055,281
14.3
165,970
1,128,889
14.7
NET of REVENUES & EXPENDITURES
(98,101)
(98,101)
(263,625)
(165,524)
(90,320)
(203,539)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
HATS Operation
Intergovernmental Revenue
7,553
7,553
181,280
173,727
4.2
7,333
176,000
4.2
Charges for Services
14,994
14,994
280,000
265,006
5.4
22,788
267,500
8.5
Miscellaneous Revenues
1,117
1,117
6,000
4,883
18.6
249
3,500
7.1
Transfers -In
-
-
101,970
101,970
-
-
100,000
-
TOTAL REVENUES
23,664
23,664
569,250
545,586
4.2
30,370
547,000
5.6
Wages & Benefits
1,718
1,718
42,644
40,926
4.0
1,381
38,151
3.6
Supplies
39,609
39,609
297,050
257,441
13.3
33,165
273,650
12.1
Services & Charges
2,126
2,126
161,200
159,074
1.3
11,989
157,160
7.6
Miscellaneous Expenses
10
10
5,600
5,590
0.2
-
5,600
-
CapitalOutlay
-
-
62,756
62,756
-
-
76,612
-
TOTAL EXPENDITURES
43,463
43,463
569,250
525,787
7.6
46,535
551,173
8.4
NET of REVENUES & EXPENDITURES
(19,798)
(19,798)
-
19,798
(16,165)
(4,173)
Comments
Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system.
Oppenheimer & Co. Inc.
PPEN IME Broad Street HOUSEHOLD
New York, NY 10004
(212) 668-8000 SUMMARY
(2
Transacts Business on All Principal Exchanges SIK
For the Period Ending: 01/31/19 Financial Advisor
SULLIVAN/SULLIVAN - X2J
Internet Address: www.opco.com 50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
(800)258-3387
CITY OF HUTCHINSON MN HOSPITAL
III HASSAN ST SE
HUTCHINSON MN 55350-2522
1
Cash, Money Fonds
Priced Total Asset
Direct
Adjusted
Previous Month
Statement
Account
& Bank Deposits
Securities Value
Investments (1)
Asset Value (2)
Adj Asset Value
Enclosed 13
D25-5020051 CITY OF HUTCHINSONMN HOSPITAL
$3,750.07
$5,513,332.34 $5,517,082.41
$0.00
$5,517,082.41
$5,505,598.66
Yes
111 HASSAN ST SE
J25-5019707 CITY OF HUTCHINSONMUJNESOTA
5,164.96
28,526,486.74 28,531,651.70
0.00
28,531,651.70
30,613,847.75
Yes
111 HASSAN ST SE
Totals
$8,915.03
$34,039,819.08 $34,048,734.11
$0.00
$34,048,734.11
$36,119,446.41
(1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by
the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values.
(2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments".
(3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account
are displayed for informational purposes.
This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer &
Co. Inc. account statements.
Oppenheimer & Co. Inc.
Broad
PPEN IME 85wYorsNY STATEMENT OF
New York, NY 10004
(z1sACCOUNT 9
I- . Transacts
actctBs Businsin ess on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
Asset Allocation
Government Agency Bonds- 8.68%
Municipal Bonds - 12.29 k
Mutual Funds - 41.63 k
Certificates of Deposit - 37.40 k
Portfolio Summary
r
This
Previous
Estimated
Period
Period
Annual Income
01/31/19
12/31/18
Mutual Funds
$11,874,432.56
$11,795,904.60
$264,467.36
GovemmentAgency, Bonds
2,478,335.00
2,475,335.00
51,000.00
Municipal Bonds
3,508,029.80
5,497,586.20
84,200.40
Corporate Bonds
0.00
500,095.00
0.00
Certificates of Deposit
10,665,689.38
10,340,636.77
247,756.00
Cash Account Balance
5,164.96
4,290.18
Total Asset Value
$28,531,651.70
$30,613,847.75
$647,423.76
Net Value of Accrued Interest $79,724.95 $97,416.59
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Cash Activity Summary
Opening Cash Balance $4,290.18
Net Buy and Sell Transactions
-301,646.62
Net Funds Deposited or Withdrawn
-2,250,000.00
Net Miscellaneous Credits/Debits
2,478,118.66
Net Income Activity
74,402.74
Closinq Cash Balance
$5,164.96
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 01/01/19 - 01/31/19 Last Statement: 12/31/18
Page 1 of 12
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Corporate Interest
$10,271.40
$10,271.40
Municipal Interest
23,000.00
23,000.00
Government Interest
19,250.00
19,250.00
Dividends
21,881.34
21,881.34
Total Reportable
$74,402.74
$74,402.74
Oppenheimer & Co. Inc.
(")PPENHEIME (2126 Broad Street
New York NY 10004
Transacts Business on All Principal Exchanges
Asset Allocation
Advantage Bank Deposits* - 0.07 k
Municipal Bonds - 21.58 k
4Mutual Funds - 78.35 k
Portfolio Summary
-A
-L.
This
Previous
Estimated
Period
Period
Annual Income
01/31/19
12/31/18
Advantage Bank Deposits*
$3,750.07
$0.07
$5.62
Mutual Funds
4,322,779.64
3,815,756.29
96,276.94
Municipal Bonds
1,190,552.70
1,189,747.30
31,517.60
Corporate Bonds
0.00
500,095.00
0.00
Total Asset Value
$5,517,082.41
$5,505,598.66
$127,800.16
Net Value of Accrued Interest $7,288.07 $7,244.93
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured.
Cash Activity Summary
Opening Cash Balance $0.00
Net Buy and Sell Transactions-500,000.00
Net Miscellaneous Credits/Debits 492,976.65
Net Income Activity 10,773.35
Net Advantage Bank Deposit Activity-3,750.00
Closinq Cash Balance $0.00
STATEMENT OF
ACCOUNT gwc
Account Number: D25-5020051 Tax ID Number: ON FILE
For the Period: 01/01/19 - 01/31/19 Last Statement: 12/31/18
Page 1 of 6
CITY OF HUTCHINSON MN HOSPITAL
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable This Period Year to Date
Govemment Interest $3,750.00 $3,750.00
Dividends 7,023.35 7,023.35
Total Reportable $10,773.35 $10,773.35
PPENHEIMFP,
TOTAL POSITIONS
PORTFOLIO OVERVIEW
CITY OF HUTCHINSON
report as of 211119
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Original Face Value
$17,076,000.00
Current Face Value
$17,076,000.00
Estimated Portfolio Totals
Estimated Portfolio Averages
Est Annual Income
$390,918.90
Original Face Value
$17,076,000.00
Coupon
2.29%
Valid Positions
56
Current Face Value
$17,076,000.00
Maturity
2.88 yrs
Exceptions
0
Market Value
$16,898,421.28
Effective Maturity
2.40 yrs
Total Positions
56
Accrued Interest
$63,215.85
Modified Duration
2.28
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$16,961,637.13
Yield to Maturity
2.89%
Please see exception report for positions not included in reports.
Yield to Worst
2.76%
POSITIONS W/ MARKET PRICE
Positions
56 of 56
Market Price
98.96
Priced Orig. Face Value
$17,076,000.00
Rating
Priced Current Face Value
$17,076,000.00
a
a
a
Priced Positions
56 of 56
Priced Market Principal
$16,898,421.28
Average Coupon
2.29%
Average Price
98.96
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollarvalue at issuance
Current Face: the dollarvalue afterthe current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 43
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 211119
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$17,076,000
Positions -
56
Accrued Interest -
$63,216
Est Annual Income -
$390,919
* Portfolio Average
Avg Coupon Rate -
2.289%
Avg Maturity -
2.9yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000)
%Face
$17,076,000
Agency
4 $2,500.0
14.6%
56 of 56
Asset Backed
- -
-
$63,216
CD
45 $11,016.0
64.5%
$390,919
CEF
- -
-
CMO
Corp
-
-
2.289%
Muni
7 $3,560.0
20.8%
2.9yrs
Pass Thru
- -
-
Preferred
Treas
-
-
Total
56 $17,076.0
100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA 6 $3,500.0 20.5%
AAA
AA 4 $2,000.0 11.7%
m
> AA
u
12
A 1 $560.0 3.3%
m
BAA
A
3
0
Below BAA - - -
v BAA
O1
NR 45 $11,016.0 64.5%
m
c Below
Total 56 $17,076.0 100.0%
u BAA
v
a
NR
0 10 20 30 40 s0 60 70
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see the last page of this report for detail.
Page 4 of 43
PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 211119
MATURITY SCHEDULE
Year
Face(000)
% Year Face(000)
2019
$1,962.0
11.5% 2033 -
2020
$3,265.0
19.1% 2034 - -
2021
$3,450.0
20.2% 2035 - -
2022
$4,709.0
27.6% 2036 - -
2023
$1,960.0
11.5% 2037 - -
2024
$1,490.0
8.7% 2038 - -
2025
$240.0
1.4% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041 - -
2028
-
- 2042 - -
2029
-
- 2043+ - -
2030
-
- Perpetual - -
2031
2032
28
24
20
U 16
Q
u. 12
0
8
4
0
MATURITY EXPOSURE 1
alp 1p01�10,�O,t90tb0,00,t60,V10,t60,t90ap00 , 1v0109 nb049040,!10�60�90b00p10pb
Q2
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
Jan Feb Mar Am May Jun Jul Aug
Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000
CD $14,693 $19,539 $27,560 $13,261 $31,390 $21,417 $14,693 $19,539
Muni:Non AMT - - - - - - - -
Muni:Subj AMT - - - - - - - -
Muni:Taxable - $13,363 - $7,095 $21,643 - - $13,363
Seal Oct Nov Dec
Total
- $5,000 - -
$51,000
$27,560 $13,261 $31,390 $21,417
$255,719
- $7,095 $21,643 -
$84,200
Total $30,193 $37,901 $27,560 $25,356 $53,033 $21,417 $30,193 $37,901 $27,560 $25,356 $53,033 $21,417 $390,919
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 43
PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 211119
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$17,076,000
$17,076,000
Positions -
56
56 of 56
Market Value -
$16,898,421
$16,898,421
Accrued Interest -
$63,216
$63,216
Total Market Value -
$16,961,637
$16,961,637
Est Annual Income -
$390,919
$390,919
Portfolio Averages
** Coupon Rate -
2.288%
2.288%
Maturity -
2.8yrs
2.8yrs
Effective Maturity
2.4yrs
2.4yrs
Modified Duration
2.3
2.3
Yield To Maturity -
2.88%
2.88%
Yield To Worst -
2.76%
2.76%
** Market Price -
98.960
98.960
** Par Value wtd, other avgs Mkt Value wtd. Ind only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
❑ AAA
20.4%
❑ AA
11.7%
❑ A
3.3%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
64.6%
Total:
100.0%
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency F_CD
Agency
14.7%
Asset Backed
0.0%
CD
64.6%
CEF
0.0%
CMO
0.0%
Corp
0.0%
Muni
20.8%
Pass Thru
0.0%
■ Preferred
0.0%
Treas
0.0%
Total:
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
100.0%
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 43
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 211119
MATURITY EXPOSURE
28
24
20
Y 16
12
0
8
4
0
�`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa•
,yo ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,p ,p 1p 001,
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
28
24
20
Y 16
i
e 12
8
4
0 ILL
Includes only positions with market price & calculations on report date. Market Value -weighted.
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity Duration to Worst
Average: 2.88yrs
Average: 2.40yrs Average:
2.28
Year $ Mkt % Mkt
$ Mkt %Mkt
Year $ Mkt % Mkt
2019
$1,959,810 11.6%
$3,445,848 20.3% 00-01
$3,692,215
21.8%
2020
$3,241,704 19.1%
$3,974,219 23.4% 01-02
$3,971,699
23.4%
2021
$3,425,968 20.2%
$3,174,797 18.7% 02-03
$4,652,679
27.4%
2022
$4,652,265 27.4%
$3,666,079 21.6% 03-04
$1,944,351
11.5%
2023
$1,963,894 11.6%
$1,469,784 8.7% 04-05
$1,714,862
10.1%
2024
$1,477,277 8.7%
$1,230,909 7.3% 05-06
$985,831
5.8%
2025
$240,718 1.4%
- - 06-07
-
2026
-
- - 07-08
-
2027
-
- - 08-09
-
2028
-
- - 09-10
-
2029
-
- - 10-11
-
2030
-
- - 11-12
-
2031
-
- - 12-13
-
2032
-
- - 13-14
-
2033
-
- - 14-15
-
2034
-
- - 15-16
-
2035
-
- - 16-17
-
2036
-
- - 17-18
-
2037
-
- - 18-19
-
2038
-
- - 19-20
-
2039
-
- - 20-21
-
2040
-
- - 21-22
-
2041
-
- - 22-23
-
2042
-
- - 23-24
-
2043+
-
- - 24-25
-
Perpet
-'
' - - 25-26
-
26-27
27-28
28-29
30+
Avg life used
in Effective Maturity for principal
pay -downs.
Includes only
positions with market price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 43
(_jPPENHEIMFR
PORTFOLIO POSITION DETAIL
CITY OF HUTCHINSON
report as of 211119
Page 1 of 3
A Type
St
Qty
Cp.
Maturity
Mdy S&P % Mkt Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
MAIN STIR BK CORP WHEELING WV
CD
245
1.450
02/14/19
NR
NR 1.45%
0.02
$100.00
1.450
$245,000
99.97
$506
Conditional Puts - Death of holder
56034WAP6
0.00
05/09/17
2.581
$245,000
$244,931
($69)
RIVERSIDE CALIF CMNTY COLLEGEDIST
Muni -Taxable
CA
500
2.345
08/01/19
Aa2
AA 2.95%
0.48
$101.50
1.657
$507,485
99.86
$130
TAXABLE -Material Events
76886PFA6
0.01
05/09/17
2.636
$501,665
$499,295
($2,370)
AMERICAN EXPRESS FSB
CD
247
2.150
11/13/19
NR
NR 1.46%
0.75
$100.00
2.150
$247,000
99.74
$1,222
Conditional Puts - Death of holder - Restrict
02587CCR9
0.01
05/09/17
2.491
$247,000
$246,353
($647)
CIT BK SALT LAKE CITY UTAH
CD
240
2.100
11/13/19
NR
NR 1.42%
0.75
$100.00
2.100
$240,000
99.70
$1,160
Conditional Puts - Death of holder - Restrict
17284C3N2
0.01
05/09/17
2.493
$240,000
$239,278
($722)
BMW BANK OF NORTH AMERICA - UT
CD
245
1.550
12/16/19
NR
NR 1.44%
0.84
$100.00
1.550
$245,000
99.17
$551
Conditional Puts - Death of holder - Restrict
05580AFT6
0.01
05/09/17
2.533
$245,000
$242,957
($2,043)
TBK BK SSB DALLAS TEX
CD
245
1.600
12/16/19
NR
NR 1.44%
0.85
$100.00
1.596
$245,000
99.21
$569
Callable 03/19@100 - Conditional Puts - Dea
87219RBC7
0.01
05/09/17
2.527
$245,013
$243,072
($1,942)
BARCLAYS BANK DELAWARE
CD
240
2.050
12/17/19
NR
NR 1.41%
0.85
$100.00
2.049
$240,000
99.63
$674
Conditional Puts - Death of holder
06740KJC2
0.01
05/09/17
2.483
$240,006
$239,112
($894)
SALLIE MAE BK SALT LAKE CITY UT
CD
245
1.750
03/09/20
NR
NR 1.44%
1.06
$100.00
1.749
$245,000
99.11
$1,762
Conditional Puts - Death of holder - Restrict
795450ZT5
0.02
05/09/17
2.582
$245,019
$242,817
($2,202)
CONNECTICUT ST GO BDS
Muni -Taxable
CT
560
2.534
04/15/20
Al
A 3.30%
1.16
$100.92
2.140
$565,124
99.48
$4,336
TAXABLE -Material Events
20772JEK4
0.02
11/21/17
2.976
$562,576
$557,105
($5,471)
MASSACH USETTS ST GO BDS
Muni -Taxable
MA
500
2.090
05/01/20
Aa1
AA 2.94%
1.21
$100.00
2.090
$499,995
99.23
$2,729
TAXABLE -Material Events
57582P2T6
0.02
05/09/17
2.725
$499,995
$496,150
($3,845)
MB FINL BK N A CHICAGO ILL
CD
245
1.300
05/11/20
NR
NR 1.43%
1.25
$100.00
1.300
$245,000
98.68
$218
Conditional Puts - Death of holder - Restrict
55266CRK4
0.02
05/09/17
2.363
$245,000
$241,761
($3,239)
CENTENNIAL BK CONWAY ARK
CD
245
1.300
05/20/20
NR
NR 1.43%
1.28
$100.00
1.300
$245,000
98.58
$140
Conditional Puts - Death of holder
15135KBA8
0.02
05/09/17
2.420
$245,000
$241,526
($3,474)
THIRD FED SVGS & LN ASSN OF CLEVEL
CD
245
1.900
09/15/20
NR
NR 1.43%
1.56
$100.00
1.900
$245,000
98.77
$1,824
Conditional Puts - Death of holder - Restrict
88413QBQO
0.03
09/15/17
2.683
$245,000
$241,989
($3,011)
CAPITAL ONE, NATIONAL ASSOCIATION
CD
245
1.400
09/21/20
NR
NR 1.42%
1.58
$100.00
1.400
$245,000
97.74
$1,287
Conditional Puts - Death of holder
14042RCA7
0.03
05/09/17
2.830
$245,000
$239,461
($5,539)
WEBBANK
CD
245
2.000
09/28/20
NR
NR 1.43%
1.62
$100.00
2.000
$245,000
98.88
$107
Callable 02/19@100 - Conditional Puts - Dea
947547JR7
0.03
09/28/17
2.695
$245,000
$242,258
($2,742)
WEX BK MIDVALE UTAH
CD
245
2.000
10/19/20
NR
NR 1.43%
1.65
$100.00
2.000
$245,000
98.83
$1,477
Conditional Puts - Death of holder - Restrict
92937CGB8
0.04
10/18/17
2.703
$245,000
$242,141
($2,859)
FIRST BUSINESS BK MADISON WIS
CD
245
1.400
11/13/20
NR
NR 1.42%
1.72
$100.00
1.400
$245,000
97.73
$789
Conditional Puts - Death of holder
31938QR89
0.04
05/09/17
2.720
$245,000
$239,434
($5,566)
CAPITAL ONE BK USA NATL ASSN
CD
245
2.050
12/29/20
NR
NR 1.43%
1.84
$100.00
2.049
$245,000
98.72
$523
Conditional Puts - Death of holder
14042OS43
0.04
05/09/17
2.743
$245,009
$241,871
($3,138)
MORGAN STANLEY BANK NA
CD
245
2.500
02/01/21
NR
NR 1.44%
1.92
$100.00
2.500
$245,000
99.50
$67
Conditional Puts - Death of holder
61747MJ36
0.05
02/01/18
2.758
$245,000
$243,780
($1,220)
CITIBANK NATIONAL ASSOCIATION
CD
245
2.700
03/29/21
NR
NR 1.45%
2.05
$100.00
2.700
$245,000
99.82
$2,338
Conditional Puts - Death of holder - Restrict
17312QH77
0.05
03/29/18
2.787
$245,000
$244,552
($448)
COM ENITY CAP BK SALT LAKE CITY UTA
CD
245
1.600
06/07/21
NR
NR 1.41%
2.29
$100.00
1.600
$245,000
97.22
$322
Conditional Puts - Death of holder - Restrict
20033AQP4
0.06
05/09/17
2.832
$245,000
$238,182
($6,818)
COMMUNITY BK PASADENA CALIF
CD
245
1.550
06/15/21
NR
NR 1.41%
2.31
$100.00
1.550
$245,000
97.18
$218
Conditional Puts - Death of holder - Restrict
203507BA5
0.06
05/09/17
2.787
$245,000
$238 091
$6 909
Please see the last page of this report for detail.
Page 38 of 43
CITY OF HUTCHINSON POSITION DETAIL as of 0210112019 Page 2 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
EAST BOSTON SVGS BK BOSTON MA
CD
245
1.500
06/23/21
NR
NR 1.41 %
2.31
$100.00
1.500
$245,000
96.93
$443
Conditional Puts - Death of holder
27113PBEO
0.07
05/09/17
2.841
$245,000
$237,483
($7,517)
FEDERAL HOME LN MTG CORP CALL 2%
Agency
500
2.000
07/26/21
Aaa
AA- 2.92%
2.40
$100.00
2.000
$500,000
98.73
$222
Callable 04/19@100
3134GBYJ5
0.07
07/26/17
2.531
$500,000
$493,665
($6,335)
ALLY BK MIDVALE UTAH
CD
245
2.950
08/02/21
NR
NR 1.45%
2.38
$100.00
2.950
$245,000
100.23
$59
Conditional Puts - Death of holder
02007GEC3
0.07
08/02/18
2.853
$245,000
$245,566
$566
FIRST FINANCIAL NORTHWES
CD
245
2.950
08/16/21
NR
NR 1.45%
0.03
$100.00
2.950
$245,000
100.03
$396
Callable 02/19@100 - Conditional Puts - Dea
32022MBC1
0.00
08/16/18
1.918
$245,000
$245,076
$76
TOWNEBANK PORTSMOUTH VA
CD
245
3.000
09/27/21
NR
NR 1.45%
2.49
$100.00
3.000
$245,000
100.29
$2,658
Conditional Puts - Death of holder - Restrict
89214PCA5
0.08
09/26/18
2.882
$245,000
$245,720
$720
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
10/28/21
Aaa
AA+ 2.95%
0.72
$100.00
1.000
$500,000
99.77
$2,667
Callable 04/19@100 - Multi -Step Coupon
3134GASK1
0.01
05/09/17
2.318
$500,000
$498,845
($1,155)
FOCUS BK CHARLESTON MO
CD
245
2.100
11/24/21
NR
NR 1.42%
2.68
$100.00
2.100
$245,000
97.81
$1,029
Conditional Puts - Death of holder
34415LAN1
0.09
11/24/17
2.916
$245,000
$239,644
($5,356)
MIZRAHI TEFAHOT BANK, LTD
CD
245
2.000
11/30/21
NR
NR 1.44%
0.80
$100.00
1.247
$245,000
99.61
$899
Callable 02/19@100 - Multi -Step Coupon - Co
606857Q78
0.01
05/09/17
2.483
$245,000
$244,045
($956)
STATE BK INDIA NEW YORK N Y
CD
247
2.350
01/26/22
NR
NR 1.44%
2.84
$100.00
2.349
$247,000
98.30
$159
Conditional Puts - Death of holder - Restrict
8562845Z3
0.10
05/09/17
2.950
$247,030
$242,808
($4,221)
GOLDMAN SACHS BK USA NY
CD
247
2.300
03/08/22
NR
NR 1.43%
2.92
$100.00
2.299
$247,000
98.04
$2,335
Conditional Puts - Death of holder
38148PGX9
0.10
05/09/17
2.969
$247,028
$242,154
($4,875)
SYNCHRONY BANK
CD
245
2.400
04/07/22
NR
NR 1.42%
3.00
$100.00
2.400
$245,000
98.25
$1,949
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.11
05/09/17
2.982
$245,000
$240,705
($4,295)
MARYSVILLE MICH PUB SCHS DIST GO U
Muni -Taxable MI
500
2.317
05/01/22
Aa1
2.92%
3.08
$98.85
2.565
$494,230
98.66
$3,025
TAXABLE -Material Events
574446GV6
0.11
05/09/17
2.750
$494,230
$493,320
($910)
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable NY
500
1.650
05/01/22
Aa1
AAA 2.84%
3.11
$99.43
1.771
$497,125
95.98
$2,154
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.11
05/09/17
2.961
$497,125
$479,890
($17,235)
JP MORGAN CHASE BANK NA
CD
245
1.500
05/31/22
NR
NR 1.43%
2.25
$100.00
1.243
$245,000
98.35
$675
Callable 05/19@100 - Multi -Step Coupon - Co
48125Y21_7
0.06
05/09/17
2.446
$245,000
$240,967
($4,033)
CFBANK FAIRLAWN OHIO
CD
245
3.250
07/19/22
NR
NR 1.46%
3.26
$100.00
3.250
$245,000
100.73
$371
Conditional Puts - Death of holder - Restrict
15721 UCT4
0.11
12/19/18
3.028
$245,000
$246,784
$1,784
FEDERAL HOME LN MTG CORP CALL STE
Agency
1,000
2.100
07/27/22
Aaa
AA+ 5.87%
2.87
$100.00
2.100
$1,000,000
99.12
$408
Callable 04/19@100 - Multi -Step Coupon
3134GBYN6
0.10
07/27/17
2.523
$1,000,000
$991,210
($8,790)
AMERICAN EXPRESS CENTURIAN BK CTF
CD
245
2.350
08/08/22
NR
NR 1.41%
3.29
$100.00
2.350
$245,000
97.06
$2,855
Conditional Puts - Death of holder - Restrict
02587DV47
0.13
08/08/17
3.244
$245,000
$237,797
($7,203)
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
08/22/22
Aaa
2.93%
2.44
$100.00
2.000
$500,000
98.92
$4,500
Callable 02/19@100 - Multi -Step Coupon
3134GBB27
0.07
08/22/17
2.583
$500,000
$494,615
($5,385)
ALLEGIANCE BK TEX HOUSTON ACQUIRE
CD
245
2.200
11/03/22
NR
NR 1.40%
3.58
$100.00
2.200
$245,000
96.89
$30
Conditional Puts - Death of holder - Restrict
01748DAY2
0.14
11/03/17
3.081
$245,000
$237,371
($7,629)
DISCOVER BK
CD
245
2.450
11/18/22
NR
NR 1.42%
3.56
$100.00
2.450
$245,000
97.74
$1,299
Conditional Puts - Death of holder
254672WU8
0.15
05/09/17
3.086
$245,000
$239,456
($5,544)
WELLS FARGO BK N A SD
CD
245
2.250
11/23/22
NR
NR 1.45%
1.74
$100.00
1.650
$245,000
99.72
$1,118
Callable 02/19@100 - Multi -Step Coupon - Co
94986TWE3
0.04
05/09/17
2.409
$245,000
$244,312
($688)
CATHAY BK LOS ANGEL CALIF
CD
245
3.150
06/08/23
NR
NR 1.45%
4.01
$100.00
3.150
$245,000
99.98
$1,247
Conditional Puts - Death of holder - Restrict
149159MQ5
0.19
06/08/18
3.154
$245,000
$244,944
($56)
BANK OF LISMORE LISMORE MN
CD
245
3.100
06/27/23
NR
NR 1.45%
4.10
$100.00
3.100
$245,000
99.75
$187)
STATE
onditional Puts - Death of holder
856425AR4
0.18
06/27/18
3.161
$245,000
244 392
$608
Please see the last page of this report for detail.
Page 39 of 43
CITY OF HUTCHINSON
POSITION DETAIL as of 0210112019 Page 3 of 3
A Type St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
INDUSTRIAL & COML BK CHINA USA
CD
245
3.300
06/30/23
NR
NR 1.46%
4.09
$100.00
3.300
$245,000
100.57
$133
Conditional Puts - Death of holder - Restrict
45581 EAX9
0.18
08/30/18
3.161
$245,000
$246,401
$1,401
MIDWEST INDPT BK MO
CD
245
3.150
09/18/23
NR
NR 1.45%
4.29
$100.00
3.150
$245,000
99.86
$402
Conditional Puts - Death of holder
59833LAF9
0.20
09/17/18
3.183
$245,000
$244,652
($348)
MORGAN STANLEY PVT BK PURCHASE
CD
245
3.550
11/08/23
NR
NR 1.47%
4.31
$100.00
3.550
$245,000
101.24
$2,121
Conditional Puts - Death of holder
61760ARSO
0.22
11/08/18
3.266
$245,000
$248,031
$3,031
CELTIC BK SALT LAKE CITY UTAH
CD
245
3.500
11/30/23
NR
NR 1.46%
0.31
$100.00
3.500
$245,000
100.38
$141
Callable 05/19@100 - Conditional Puts - Dea
15118RQF7
0.00
11/30/18
2.287
$245,000
$245,924
$924
MERRICK BK SOUTH JORDAN UTAH
CD
245
3.600
12/07/23
NR
NR 1.46%
0.82
$100.00
3.600
$245,000
100.96
$701
Callable 12/19@100 - Conditional Puts - Dea
59013J5R6
0.01
12/07/18
2.442
$245,000
$247,345
$2,345
LIVE OAK BANKING COMPANY WILMINGT
CD
245
2.500
12/13/23
NR
NR 1.40%
4.55
$100.00
2.500
$245,000
96.82
$67
Conditional Puts - Death of holder
538036CZ5
0.22
12/13/17
3.208
$245,000
$237,207
($7,793)
BANK HAPOALIM B M NEW YORK
CD
245
3.200
01/23/24
NR
NR 1.45%
4.55
$100.00
3.200
$245,000
99.92
$279
Conditional Puts - Death of holder - Restrict
06251AV80
0.24
01/23/19
3.218
$245,000
$244,799
($201)
FIRST NATIONAL BANK/DAMA
CD
245
3.250
02/14/24
NR
NR 1.46%
0.98
$100.00
3.250
$245,000
100.56
$0
Callable 02/20@100 - Conditional Puts - Dea
32117BCS5
0.01
02/14/19
2.684
$245,000
$246,367
$1,367
COMMERCE CALIF CMNTY DEV COMMN S
Muni -Taxable CA
500
3.000
08/01/24
AA 2.94%
5.02
$105.32
2.200
$526,595
99.26
$167
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.29
05/09/17
3.148
$520,570
$496,300
($24,270)
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable NY
500
2.600
11/01/24
Aa1
AAA 2.88%
5.24
$97.35
2.998
$486,750
97.19
$3,394
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.32
05/09/17
3.138
$486,750
$485,970
($780)
HSBC BANK USA, NATIONAL ASSOCIATIO
CD
240
2.250
03/11/25
NR
NR 1.41%
1.06
$100.00
2.249
$240,000
99.39
$2,175
Callable 03/20@100 - Multi -Step Coupon - Co
40434ASB6
0.02
05/09/17
2.814
$240,000
$238,543
($1,457)
Please see the last page of this report for detail.
Page 40 of 43
PPENHEIMFI, PORTFOLIO OVERVIEW
CITY OF HUTCHINSON HOSPITAL
report as of 211119
TOTAL POSITIONS 1 I POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
3Qri ant aFe carve
E18189®99.99
Estimated Portfolio Totals
Estimated Portfolio Averages
DVCMi kl aFe carve
E18189®99.99
Cl kpi i VanlAFoq a
E21E71$., 9
3 Q ri and aFe carve
E18189®99.99
DoVt of
4,70
carnu Pol rkoi 1
2
DVCMi kl aFe carve
E18189®99.99
d ak\/(WV
9.49M
CrrFet koi 1
9
d aCbkcarVe
E18189®74.$9
CffeFIcTe d aWCR/V
9.49VU
solanPol rkoi 1
2
pFFG(eu AIeQl k
soland aGbkc arVe
E$f 25.4,
E181856189.8,
d ourfreu y VQkoi
v rera Io d alA/ RN
9.49
4.$90
A FMe1 amt of rkoi I %alwaFogi rheu Dz OF ai u Tam Sai Wf ®Tmeu
Pmal a ee errFet koi at oQfoCt of koi I i okn FVLeu n at obi.
vrera Io Y o(Dk
4.$90
POSITIONS W/ MARKET PRICE
Pot rkoi 1
2 of 2
d aCIbkP(Fe
aM g
199.97
0
P(Feu 3 Q. I aFe carve E18189®99.99
PCPFeu DVCMi kl aFe carve
E18189®99.99
a
a
a
PCPFeu Pol rkoi 1 2 of 2
PCPFeu d aCIkkPQ Frt an E18189®74.$9
pTeQge DoVt of 4,70
pTeQge PQFe 199.97
A FrWel amt of rkoi I %alwaFogi rheu Dz UFF6S/ai k"i u q amkkt (Fe of at oQuale. A —e1 amt d rkoi I %a .1gi rheu Dz UF6S/ai —q amkkt (Fe ai u ue(dreu Fa—.i I of @t o.uale.
Do\A of ai u d a(* P(Fe °kergWeu xM\AMi kl aFe c af1/e6amol-0 °kergWeu xWd amkkc af1/e.
3 (gn ani aFebMe o(tgn anuomCRarVe akd I Vai Fe
DVMi kI aFebka uom3CRaf1/e afleCl— R10i kfaFloOd at t mu
Preal e I ee kme ml kt age of kmi at oafoaAelam
Page 4 of 41
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 211119
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$1,190,000
Positions -
3
Accrued Interest -
$7,638
Est Annual Income -
$31,518
* Portfolio Average
Avg Coupon Rate -
2.649%
Avg Maturity -
0.2yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000) %Face
$1,190,000
Agency
-
3 of 3
Asset Backed
- - -
$7,638
CD
- - -
$31,518
CEF
- - -
CMO
Corp
- -
2.649%
Muni
3 $1,190.0 100.0%
0.2yrs
Pass Thru
- - -
Preferred
Treas
- -
Total
3 $1,190.0 100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA
za
AAA 1 $280.0 23.5%
76
AA 2 $910.0 76.5%
m
> AA
A
BAA
u A
Below BAA - - -
v BAA
O
NR
m
c Below
Total 3 $1,190.0 100.0%
u BAA
v
a
NR
0 10 20 30 40 s0 60 70 80
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Preal e I ee We ral kt age of kMi at o02foaAelem
Page 4 of 41
PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 211119
MATURITY SCHEDULE
Year Face(000) % Year Face(000)
2019 $1,190.0 100.0% 2033 -
2020 - - 2034 - -
2021 - - 2035 - -
2022 - - 2036 - -
2023 - - 2037 - -
2024 - - 2038 - -
2025 - - 2039 - -
2026 - - 2040 - -
2027 - - 2041 - -
2028 - - 2042 - -
2029 - - 2043+ - -
2030 - - Perpetual - -
2031
2032
MATURITY EXPOSURE
100
80
y 60
Q
LL
e 401
20
0
o1p 1p01�10tl O,t90tb0,�90,t60,V10,t, 11t ,�00�10,�'60,�90,�b0,�904, !A, 0�60�90b00p10pb �x Jp�
'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b
Q2
Current Face Value-weightetl.
ESTIMATED COUPON CASH FLOW SUMMARY
Jan Feb Mar ADr Max Jun Jul Aug Seal Oct Nov Dec Total
Muni:Non AMT - - - - - - - - - - - - -
Muni:Subj AMT - - - - - - - - - - - - -
Muni:Taxable - $3,027 - $4,592 - $8,140 - $3,027 - $4,592 - $8,140 $31,518
Total - $3,027 - $4,592 - $8,140 - $3,027 - $4,592 - $8,140 $31,518
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Preal e I ee We ral kt age of kMi at o02foaAelem
Page 7 of 41
PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 211119
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$1,190,000
$1,190,000
Positions -
3
3 of 3
Market Value
$1,190,553
$1,190,553
Accrued Interest -
$7,638
$7,638
Total Market Value -
$1,198,191
$1,198,191
Est Annual Income -
$31,518
$31,518
Portfolio Averages
** Coupon Rate -
2.649%
2.649%
Maturity -
0.2yrs
0.2yrs
Effective Maturity
0.2yrs
0.2yrs
Modified Duration
0.2
0.2
Yield To Maturity -
2.70%
2.70%
Yield To Worst -
2.70%
2.70%
** Market Price -
100.046
100.046
** Par Value wtd, other avgs Mkt Value wtd. Ind only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
❑ AAA
23.S%
❑ AA
76.S%
❑ A
0.0%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
0.0%
Total:
100.0%
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency 0.0%
Asset Backed
0.0%
CD
0.0%
CEF
0.0%
CMO
0.0%
Corp
0.0%
Muni
100.0%
Pass Thru
0.0%
■ Preferred
0.0%
Treas
0.0%
Total:
100.0%
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o
Includes only positions with market price & calculations on report date. Market Value -weighted.
Preal e I ee khe ral kt age of kMi at o02foaAelem
Page, of 41
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 211119
MATURITY EXPOSURE
100
80
F 60
Y
i
e 40
20
0
�`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa•
lip ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00,
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
100
80
Y 60
i
40
20
0
oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd���6�°'0"
Includes only positions with market price & calculations on report date. Market Value -weighted.
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity Duration to Worst
Average: 0.20yrs
Average: 0.20yrs Average: 0.20
Year $ Mkt % Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2019 $1,198,191 100.0%
$1,198,191 100.0% 00-01 $1,198,191 100.0%
2020 -
- - 01-02 -
2021 -
- - 02-03 -
2022 -
- - 03-04 -
2023 -
- - 04-05 -
2024 -
- - 05-06 -
2025 -
- - 06-07 -
2026 -
- - 07-08 -
2027 -
- - 08-09 -
2028 -
- - 09-10 -
2029 -
- - 10-11 -
2030 -
- - 11-12 -
2031 -
- - 12-13 -
2032 -
- - 13-14 -
2033 -
- - 14-15 -
2034 -
- - 15-16 -
2035 -
- - 16-17 -
2036 -
- - 17-18 -
2037 -
- - 18-19 -
2038 -
- - 19-20 -
2039 -
- - 20-21 -
2040 -
- - 21-22 -
2041 -
- - 22-23 -
2042 -
- - 23-24 -
2043+ -
- - 24-25 -
Perpet -'
' - - 25-26 -
26-27
27-28
28-29
30+
Avg life used in Effective Maturity for principal
pay -downs.
Includes only positions with market price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Preal e I ee We ral kt age of Ivmi at o02foaAelem
Page $ of 41
(-jPPENHEIMFR
PORTFOLIO POSITION DETAIL
CITY OF HUTCHINSON HOSPITAL
report as of 211119
Page 1 of 1
Security Description
A Type
C CUSIP
St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
SOUTH DAKOTA HSG DEV AUTH HOMEOW
Muni -Taxable
SD
280
2.162
02/27/19
Aaa AAA 23.51 %
0.06
$99.74
2.781
$279,266
99.96
$1,581
CALLED IN FULL 02/27/2019@100-TAXABL
83756CHP3
0.00
09/24/18
2.807
$279,266
$279,885
$619
SUNNYVALE CALIF WTR REV TAXABLE R
Muni -Taxable
CA
410
2.240
04/01/19
Aa1 AA- 34.41 %
0.15
$99.84
2.551
$409,352
99.93
$3,163
Make Whole Call Only - Make Whole Call Exp
867612CQ4
0.00
09/26/18
2.703
$409,352
$409,693
$340
GRAND STRAND WTR & SWR AUTH SC W
Muni -Taxable
SC
500
3.256
06/01/19
Aa2 AA+ 42.08%
0.32
$100.32
2.651
$501,580
100.20
$2,894
TAXABLE -Material Events
386475ER4
0.00
11/20/18
2.630
$500,940
$500,975
$35
Preal e I ee khe ral kt age of kMi at o02foCUelem
Page 15 of 41
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, January 15, 2019, 7:00 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Eileen Henry and Nikki Willemssen. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
DECEMBER 18, 2018
Nikki Williamson moved to approve the Minutes of the regular board meeting as written.
Gary Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Williamson moved to approve City Center General Fund payments of $29,720.58
for checks 8995 to 9001. Eileen Henry seconded and the motion carried unanimous.
b. Nikki Willemssen moved to approve City Center December 31, 2018 financial
statements. Gary Forcier seconded and the motion carried unanimously.
c. Nikki Willemssen moved to approve Park Towers operating account payments of
$209,146.59 for checks 14505 to 14537. Eileen Henry seconded and the motion carried
unanimous.
d. Eileen Henry moved to approve the November 30, 2018 Park Towers financial
statements. Nikki Willemssen seconded and the motion carried unanimously.
e. Gary Forcier moved to approve the revised Park Towers operating account payments of
$37,538.31 for checks 14450 to 14483. Eileen Henry seconded with Nikki Willemssen
abstaining. The motion carried unanimous.
4. PARK TOWERS UPDATE
a. Occupancy Report: 5 vacant at beginning of the month but 3 are filled now; doing extra
marketing for the H/C unit and the other unit had personal items left behind so have to
wait 28 days to clean out the unit.
b. Jean Ward reviewed with the Board the Park Towers' January. Newsletter.
c. Jean Ward reviewed with the Board RAD "Pros & Cons and SWOT" form.
• Nikki Willemssen moved to approve to send out RAD Tenant Notices and hold two
RAD tenant meetings. Gary Forcier seconded and the motion carried unanimously.
d. Nikki Willemssen moved to develop and send out an RFP for Park Towers CNA. Gary
Forcier seconded and the motion carried unanimously.
5. CONSIDERATION TO ADOPT 2019 CITY OF HUTCHINSON COMPENSATION PLAN
AS 2019 HRA COMPENSATION PLAN
Nikki Willemssen moved to approve Board Resolution # 2019-1 to Adopt the 2019 City of
Hutchinson Compensation Plan. Gary Forcier seconded and the motion carried unanimously.
January 15, 2019 Minutes Page 1 of 2
6. CONSIDERATION OF SMALL CITIES FULL APPLICATION FOR 907 DALE STREET
APARTMENTS WITH RECOMMENDATION FOR APPROVAL BY CITY COUNCIL
Nikki Willemssen moved to approve the Small Cities full application for 907 Dale Street
Apartments with recommendation for approval by City Council. Gary Forcier seconded and
the motion carried unanimously.
7. CONSIDERATION OF SETTING EXECUTIVE DIRECTOR PERFORMANCE REVIEW
FOR FEBRUARY 19, 2019 BOARD MEETING.
Nikki Willemssen moved to set Executive Director Performance Review for February 19,
2019 Board Meeting. Gary Forcier seconded and the motion carried unanimously.
8. CONSIDERATION OF EXECUTING 2018 HOMEOWNERSHIP IMPACT FUND
CONTRACT -AWARD ID 11-2018-15 CONTRACT
Gary Forcier moved to execute the 2018 Homeownership Impact Fund Contract — Award ID
I 1-2018-15. Nikki Willemssen seconded and the motion carried unanimously.
9. ADJOURNMENT
Nikki Willemssen and moved to adjourn and Gary Forcier seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
4 o
Gary Forcier,,$ecretary/Treasurer
January 15, 2019 Minutes Page 2 of 2
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, January 15, 2019
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The January 15, 2019 Planning Commission meeting was called to order by Chair Fahey
at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick,
Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner
Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent
Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental
Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson
Permit Technician
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED NOVEMBER 20, 2018.
Motion by Commissioner Wick, Second by Commissioner Hantge. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR BEAR
PAW ADDITION LOCATED AT 1025 DALE ST SW.
Dan Jochum, City Planner addressed the Commission and covered the staff report.
Motion by Commissioner Wick, second by Commissioner Forcier to close hearing
at 5:38 p.m.
Motion by Commissioner Hantge to approve with seven staff recommendations.
Second by Commissioner Wirt. Motion approved. Item will be on City Council
consent agenda on 01/22/2019.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
Minutes
Hutchinson Planning Commission
January 15, 2019
Page 2
A. CONSIDERATION OF A SITE PLAN REVIEW AT HUTCHINSON HEALTH
FOR AN ADDITION.
Brian Prunty (Wold Architect) gave a brief overview of the project.
Medical/Surgical Inpatient addition and a new Central Utility Plant.
Dan Jochum, City Planner addressed the Commission and covered the staff report.
It was noted that lot coverage will not change.
SAC/WAC fees will be identified at the time of building permits. There will be
additional fees due to the extra fixtures in the building and additional lines. If
there is ability to give credit, the City will do so.
Commissioner Garberg asked the location of the stormwater retention pond. The
pond is proposed to be in the NW corner of the property. There are currently no
existing ponds on site. This will resemble more of a dry pond and will be filtered
into the stormwater system.
Anticipated start date of April 1, and completion date of May 2020.
Motion by Commissioner Forcier to approve with five staff recommendations.
Second by Commissioner Wick. Motion approved. Item will be on City Council
consent agenda on 01/22/2019.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
6. UNFINISHED BUSINESS
7. COMMUNICATION FROM STAFF
A. February applications look like Woodstone Site Plan and CUP.
B. Commissioner Wirt attended a government training session and staff would like to
have our own small training session to go over polices of the Commission at an
upcoming meeting.
C. Thank you to Commissioner Lofdahl for 10 years of service.
8. ADJOURNMENT
Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 5:57
p.m.
Public Arts Commission Minutes
January 14, 2019
Present: Kay, Greg, Jon Steve
1. Approve minutes from December 13th: Approved (M/Greg, S/ Jon)
2. Reviewed Sculpture Stroll Call For Art
a. Submission Update
b. Reminders (applications due January 315Y)
i. Facebook -Jon will do another blast
ii. Emails —Steve will send out reminders
iii. Sections will take place at Feb meeting
3. Main Street 2020
a. Public comment update
b. Reviewed Draft Time line
c. Reviewed Draft RFQ for oak trees
d. SMAC Grant Update
4. Adjourned 5:05
Submitted by Steve Cook
Next Meeting: February 14th, 4:00
Planning, Zoning and Building Dept. Monthly Report
4th Quarter 2018
Building Department Permit Activities
4th Qtr. 2017
4th Qtr. 2018
2017 Year to Date
2018 Year to Date
Total Number Inspections
688
619
1378
2737
Total Number Plan Review
32
31
77
194
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
1
$3,724.00
6
$8,849,412.00
A 8
$7,747,526.00
8
$15,610,778.00
Commercial ( additions/remodels)
16
$878,977.00
11
$368,878.00 B
57
$44,294,049.00
71
$7,798,576.00
Total Commercial
17
$882,701.00
17
$9,218,290.00
65
$52,041,575.00
79
$23,409,354.00
Industrial (new)
0
$0.00
0
$0.00
0
$0.00
0
Industrial (additions/remodels)
1
$31,177.00
1
$3,376,037.00
6
$632,767.00
11
$7,724,737.00
Total Industrial
1
$31,177.00
1
$3,376,037.00
6
$632,767.00
11
$7,724,737.00
Fire Sprinkling
12
$136,577.00
8
$149,490.00
17
$177,419.00
30
$735,063.00
New Residential
4
$788,877.00
7
$1,433,644.00
23
$4,557,022.00
34
$6,486,684.00
Residential mist (additions/remodels)
32
$161,400.00
13
$93,525.00
107
$1,017,206.00
142
$850,507.00
Set Fee permits (reside, reroof, window)
178
$0.00
105
$0.00
1490
776
HRA Permits
1
$15,251.00
0
$0.00
8
$452,700.00
0
$0.00
Waived Fees
1
$55,000.00
1
$8,892.00
0
$0.00
3
$955,167.00
Subtotal Building Permits
246
$2,070,983.00
152
$14,279,878.00
1716
$58,878,689.00
1075
$40,161,512.00
Mechanical
58
$761,865.00
64
$905,499.00
171
$6,136,582.00
237
$4,147,765.00
HRA Mechanical
1
$14,000.00
2
$0.00
2
2
Plumbing
14
$0.00
22
$0.00
81
108
HRA Plumbing
0
$0.00
2
$0.00
2
2
Total Valuation
319
$2,846,848.00
242
$15,185,377.00
119721
$65,015,271.00
1424
$44,309,277.00
*Set fees not included in valuation
A Commercial New 1460 Montreal St SE (Thrifty White Drug Store) - $281,609; 1200 Sunset St SE (Century Court West bldg 1) -
B $1,601,220; 1100 Adams St SE (Fire Dept. training shelter/City project, fees waived) - $8892; 146 Main St N
(footings for sun shade) - $3500; 1224 Sunset St SW (Century Court West bldg 2) - $1,472,282; 905 Century Ave SW
(Century Court West bldg 3) - $1,472,282; 24 Denver Ave SE (Highfield bldg 4) - $4,018,519
Commercial/Ind. Remodel 1085 Dale St SW (Lakeridge siding)- $70,000; 1200 Roberts Rd SW (HHS garage) - $68,987; 444th Ave NE (Utilities
CAT 9.7 MW) - $3,376,037; 407 School Rd NW (Public Storage ADA remodel) - $95,300; 201 Main St S (Mid Country
C Bank roof) - $71,640
New Single Family 118 Summerste Ln SE - $187,793; 158 Summerset Ln SE - $196,346; 452 Grant Ave SE - $175,937; 456 Grant Ave
SE - $183,985; 1426 Heritage Ave NW - $290,954; 125 Eau Claire Ave SE - $196,111; 126 Summerset Ln SE -
$202,518
Other Building Inspection Activities 10/10 - Facilities Committee; 10/16 - MN CCLD Fall Seminar; 11/20 - AMBO Board mtg; 11/21 - SW MN Chapter
mtg; 11/29 - Woodstone Senior Living one -stop -shop; 12/11 - Hospital one -stop -shop; 12/12 - AMBO Bylaws
Committee mtg
Evergreen Meals served October - December
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
791
370
45
442
160
250
week
1000
413
92
453
160
364
week
928
327
64
637
152
335
week
592
202
50
408
124
169
week
636
184
20
315
88
160
3947
1496
271
2255
684
1278
Total Meals served October - Decei 9931
Dates Closed November 22, 23 (Thanksgiving), December 24, 25 (Christmas), December 23 (weather)
Planning and Zoning Quarterly Activities Year: 4th Quarter, 2018
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
4
Sketch Plan Review for Woodstone Senior
Processed
Living Facility; Preliminary and Final Plat
for Bear Paw Addition; Site Plan for Hutch
Health Addition
Number of Joint Planning Board Applications
1
Conditional Use Permit for church use
Reviewed and Processed
Hutchinson Township
Number of Planning Commission Meetings
2
CUP for Dog Daycare Boarding Facility,
CUP for Cellular Tower at 1470 South
Grade Rd SW; Sketch Plan Review for
Woodstone Senior Living Facility
Number of Joint Planning Meetings
1
Conditional Use Permit for church use
Hutchinson Township
Number of Zoning Reviews for Building Permits
19
(Compliance with Zoning Code
Number of Land Use Permits Issued - (Fences,
15
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
30
Number of Predevelopment/Pre Application
8
Hwy 7 E., Woodstone (3), Joe Elam,
Meetings
Downtown Housing, Hutchinson
Health, Hwy 7 W
Number of Misc. Planning Meetings
59
City Council - 5
PBZ Staff Mtg - 3
Directors Mtg - 4
Public Arts - 3
Resource Allocation Mtg - 3
Facilities Update - 3
Planning Staff - 1
Historic Partnership Mtg -2
Census
Wage Committee
Facilities Committee
1130 Hwy 7 E
Roman Bloemke
Dean Bloemke
Cell Tower
InDigital
Motel Occupancies
Marc Telecky
Joe Elam
Multi -Family Unit Discussion
Ben Schaffer (DNR)
Street Lighting Update
Innovative Foam
Benefits Mtg
Ameresco Discussion
HPD future lots
Airport conference call
HCD Ordinance
Mankato Studio Project - 2
Doug Kephart
Harrington Merrill house - 2
Chamber Panel discussion
Paul Wright
Woodstone one -stop -shop
Parks Update
Zvago Discussion
Lifestyle Development
Hutch Health
Historical Society
HPD Facilities
Rec Center exterior renovation
Number of Zoning Enforcement Cases
7
Number of Walk -In Customers Served
618
Site Visits
8
Summerset Addition, 141 4t" Ave SW,
Public Storage, Medical Center Site,
Hospital, HM House, McLeod
Historical, Residential
