07-12-2018 HUCM Special MeetingMINUTES
Special Meeting — Hutchinson Utilities Commission
Thursday, July 12, 2018
Call to order — 7:30 a.m.
President Morrow called the meeting to order. Members present: President Monty Morrow;
Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez;
General Manger Jeremy Carter; Attorney Marc Sebora
Others present: Randy Blake, John Webster and Angie Radke.
The purpose of the special meeting is to award bid for mechanical contracting work on units
6 & 7 and to approve advertising for bids on units 6 & 7 electrical work.
GM Carter reviewed the process of the installation and completion of Units 6 & 7 by hiring a
mechanical contracting company to provide the mechanical, civil and structural engineering
expertise to complete this portion of the project along with the cooling tower upgrades. On
July 2"d, HUC had a prebid meeting to open all bids that were received. There were 5
responsive bidders that attended. HDR and Staff reviewed the bids and all bid specification
responses. The contract prices ranged from $3,677,039 to $8,550,753. The low responsive
bidder, which HDR and HUC recommends, is Fagen Inc at $3,677,039. The original
estimated budget for this work along with the cooling tower upgrades was $3,558,224, which
does not include the $51 K in HDR engineering services already paid to design the upgraded
system. As part of the mechanical contractor bids, item " O" will be charged back to
Caterpillar, as that portion was already included in Caterpillars contract pricing. Fagen's
itemized bid amount for item "O" is $221,650. The overall project is below budget estimates
by about $45K. Staff is looking to award bid for mechanical contracting work on units 6 & 7
to Fagen Inc. Staff anticipates to have a contract in place by end of July.
Commission inquired if HUC has any history with Fagen Inc.
GM Carter and Mr. Blake stated that HUC has not, but Fagen Inc. is well known in the area
for ethanol plants and other projects. Staff feels comfortable with Fagen Inc.
GM Carter presented agenda item #2: Approve Advertising for Bids for Units 6 & 7 Electical
Work. This is consistent with other Advertisement for bids and is needed to get the process
moving on hiring an electrical contractor. Estimated budget for Electrical work is $1.6M.
Once approved and bids have been received and reviewed, staff will be looking to have a
special meeting in August.
Without further discussion, a motion was made by Commissioner Hanson, second by
Commissioner Martinez to approve awarding the bid for mechanical contract work on units 6
& 7 to Fagen Inc. and approve advertising for bids on units 6 & 7 electrical work. Motion was
unanimously carried.
There being no further business, a motion by Commissioner Wendorff, second by
Commissioner Martinez to adjourn the meeting at 7:44 a.m. Motion was unanimously carried.
Robert endorff, Secret
ATTEST:
Monty Mo ow, President