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cp02-12-19C
Hutchinson City Cuter
1 1 1 Hassan Street SE
Hutchinson. MN 55350-2522
Phone 320-587-515t, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A CLOSED SPECIAL CITY COUNCIL WORKSHOP
Tuesday, February 12, 2019
4.00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a closed special workshop
meeting for Tuesday, February 12, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson
City Ccntcr, 1 1 i Hassan Street SE, Hutchinson, Minnesota for the following purpose:
UI.: I-I'LOP OR CONSIDI?R OFFERS OR COUNTEROFFERS FOR THE PURCHASE OR
SALE: OF REAL OR PERSONAL PROPERTY
l)A'l ED: February 6, 2019
POST El): City Center
Matthew ich, City Adminis
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 12, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15010 — Resolution Accepting Cash Donation of $9888.00 from Hutchinson
Rotary Foundation for Rotary Park Play Structure
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 22, 2019
(b) Workshop of January 22, 2019
(c) Summary of Closed Meeting Proceedings City Administrator Annual Performance Review
Session of January 22, 2019
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15011 — Transferring Funds to the 2018
Construction Fund and General Fund
(b) Consideration for Approval of Resolution No. 15012 — Revising the 2019 Designated
Depositories for the City of Hutchinson
(c) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Minted
Patina Event at McLeod County Fairgrounds on March 29 & 30, 2019
CITY COUNCIL AGENDA FEBRUARY 12, 2019
(d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever at McLeod County Fairgrounds on March 9, 2019
(e) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
NWTF at McLeod County Fairgrounds on February 15 & 16, 2019
(f) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
February 23, 2019, at Days Inn
(g) Consideration for Approval of Letter of Support for Carver County's INFRA Program
Application for the US Highway 212 Rural Freight Access Project
(h) Consideration for Approval of Section B and Section B Attachments as Part of the Small Cities
Development Program Rental Rehab Application
(i) Hutchinson Pillars Project "Public Comment" Report
0) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. 5TH AVENUE SOUTH RECONSTRUCTION — LETTING NO. 1, PROJECT NO. 19-01
(a) Resolution No. 15013 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15014 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
10. TECHNOLOGY DRIVE CONSTRUCTION — LETTING NO. 5, PROJECT NO. 19-06
(a) Resolution No. 15015 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15016 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
11. FIRE DEPARTMENT 2018 YEAR END REPORT
UNFINISHED BUSINESS
12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-793 — ORDINANCE
AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY CODE (SET
SECOND READING AND POTENTIAL ADOPTION FOR FEBRUARY 26, 2019)
NEW BUSINESS
2
CITY COUNCIL AGENDA FEBRUARY 12, 2019
13. APPROVE/DENY ENTERING INTO A FACILTY AGREEMENT WITH RIVERSONG FOR
MASONIC WEST RIVER PARK STAGE
14. APPROVE/DENY HUTCHINSON PILLARS PROJECT PRELIMINARY APPROVAL AND
ALLOCATION OF FUNDING
15. APPROVE/DENY AUTHORIZING STAFF TO APPLY FOR THE BLANDIN COMMUNITY
LEADERSHIP PROGRAM
16. APPROVE/DENY SETTING JOINT MEETING WITH MCLEOD COUNTY BOARD OF
COMMISSIONERS ON FEBRUARY 21, 2019, AT 1:00 P.M. AT MCLEOD COUNTY SOLID
WASTE FACILITY
17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 26, 2019, TO REVIEW
PARKS MASTER PLAN
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from November 26, 2018
b) Hutchinson Utilities Commission Minutes from December 12, 2018
(c) Economic Development Authority Board Minutes from January 2, 2019
NHSCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON RESOLUTION
NO. 15010
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17-1 and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor
Amount
Hutchinson Rotary Foundation $9,888.00
Donation Date
01 /17/2019
WHEREAS, such donation has been contributed to the Hutchinson Parks
Department as the final reimbursement for the Rotary Park playstructure. The City would
like to thank and acknowledge the Hutchinson Rotary Foundation for paying their balance
two years early.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 12th day of February 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, JANUARY 22, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator and Marc
Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15000 — Resolution Accepting Cash Donation of $2000.00 from Village Ranch,
Inc. for the Hutchinson Police Department
Motion by Cook, second by Sebesta, to approve Resolution No. 15000. Council Member Cook
asked if the City ever sends out thank you cards for donations received. Mr. Jaunich noted that it
has not been practice, but staff can certainly begin to send out thank you cards for donations
given by individuals and organizations to the City. Motion carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Organizational Meeting of January 7, 2019
(b) Regular Meeting of January 8, 2019
Motion by Cook, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES JANUARY 22, 2019
(a) Consideration for Approval of Resolution No. 15001 — Amendment to the McLeod County
Hazard Mitigation Plan
(b) Consideration for Approval of Wastewater Treatment Facility MBR Aeration Blower
Replacement
(c) Consideration for Approval of Items for 5t' Avenue South Reconstruction (Letting No. 1, Project
No. 19-01)
1. Resolution No. 15002 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15003 - Resolution Receiving Report and Calling Hearing on Improvement
(d) Consideration for Approval of Items for Technology Drive Construction (Letting No. 5, Project
No. 19-06)
3. Resolution No. 15004 - Resolution Ordering Preparation of Report on Improvement
4. Resolution No. 15005 - Resolution Receiving Report and Calling Hearing on Improvement
(e) Reappointment of Jonny Block to Hutchinson EDA to December 2024
(f) Consideration for Approval of Resolution 15006 - Resolution Supporting the Increase of Local
Government Aid in the 2019 Legislative Session
(g) Consideration of Approval of Acquisition of a Toro Groundsmaster Mower for Parks
Department
(h) Consideration for Approval of Resolution No. 15007 - Resolution Approving Preliminary and
Final Plat for Bear Paw Addition with Favorable Planning Commission Recommendation
(i) Consideration for Approval of Resolution No. 15008 - Resolution Approving Site Plan for
Hutchinson Health Addition with Favorable Planning Commission Recommendation
0) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters
Association on April 6, 2019, at McLeod County Fairgrounds
(k) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest Allis
Chalmers Club on July 28, 2019, at McLeod County Fairgrounds
(1) Claims, Appropriations and Contract Payments
Items 7(h) and 7(i) were pulled for separate review.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
the items noted above. Motion carried unanimously.
Item 7(h) had further discussion. Roman Bloemke and Sara Werk, applicants for preliminary
and final plate for Bear Paw Addition, presented before the Council. Mr. Bloemke provided
further information on the project.
Motion by Cook, second by Czmowski, to approve Item 7(h). Motion carried unanimously.
Item 7(i) had further discussion. A representative from Wold Architects presented before the
Council. The representative provided a brief overview of the expansion project at Hutchinson
Health.
Motion by Czmowski, second by Sebesta, to approve Item 7(i). Motion carried unanimously.
2
CITY COUNCIL MINUTES JANUARY 22, 2019
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB
APPLICATION
(a) Resolution No. 15009 — Resolution of the City of Hutchinson in Support of a Small Cities
Development Program Rental Rehab Project for 907 Dale Street Apartments
Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward reviewed the Small
Cities Development Program rental rehab application materials. The information reviewed included
�ainin� citizen input on identifying community development and housing needs of the community
including the needs of very low and low income persons; the proposed SCDP activities within the
application and the benefiting location(s); the overall costs and project financing, the
implementation schedule, the past performance of staff proposed to carry out the project and discuss
compliance with historic requirements. Judy Flemming, Program Coordinator, provided specific
details on the 907 Dale Street Apartments project and financial requirements associated with it. The
application deadline for the Small Cities Development Program is February 28, 2019, and awardees
are notified in June.
Morgan Baum, 925 2nd Avenue SW, presented before the Council. Ms. Baum noted that she has
concerns with the survey that was distributed to local employers in 2018. Ms. Baum noted that not
all employers contacted completed the survey. It was noted at a workshop in June that the HRA
would be considering distributing a citizen survey at another time and would maybe consider small
employers instead of large employers only. Mr. Jaunich clarified that a citizen survey is planned to
go out this year and the Council could add a question related to housing and also child care.
Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15009. Motion carried
unanimously.
COMMUNICATIONS REQUESTS AND PETITIONS
e purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
9. LIQUOR HUTCH 2O18 YEAR END REPORT
Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods provided a year
end review of activities at the Liquor Hutch. The presentation included information on sales,
general fund transfers, customer counts, average sale per customer, gross profits percentage,
expenses, trends, successful ongoing promotions, operational challenges and a new marketing
program that is being considered.
10. CREEKSIDE 2018 YEAR END REPORT
Andy Kosek, Creekside Soils Manager, presented before the Council. Mr. Kosek provided a year-
end review of activities of the compost facility. The overview included information on source -
separated organic material tonnages received at the site, bagged sales volumes, 2018 highlights and
budget comparisons amongst the refuse funds and compost funds.
Council Member Cook clarified that Creekside is cash flowing and is doing well and healthy. Mr.
Kosek also spoke about current equipment and potential future needs.
UNFINISHED BUSINESS
11. REVIEW OF ORDINANCE 18-793 — AN ORDINANCE AMENDING AND REPLACING
CHAPTER 95 - PUBLIC PARKS
CITY COUNCIL MINUTES JANUARY 22, 2019
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that late last
year staff had presented potential changes to the public parks ordinance. At that time, the Council
had made suggestions related to the use of sidewalks and trails running through parks, Tartan Park
being the only park that was tobacco -free, use of glass within parks and a few other things. The
Park Board considered these suggestions and made some clarifications to address the suggestions.
Language has been added to Section 95.03 to address concerns related to use of trails and sidewalks
within parks. The Park Board is recommending that all parks be tobacco free. Section 95.13 is
recommended to be removed.
Council Member Christensen noted that she has some concerns with all parks being tobacco -free,
especially not allowing a veteran to have a cigarette in Veterans' Memorial Park. She also has
concerns with enforcement of tobacco -free parks. Council Member Sebesta noted that he agrees
with Council Member Christensen. Council Member Cook voiced his support of having all parks
being tobacco -free. Dolf Moon, PRCE Director, noted that the Park Board's opinion is to be
cognizant of youth and second-hand smoke and the rights of park utilizers. Discussion was held
regarding enforcement issues.
The Council concurred that other changes incorporated into the ordinance cover what the Council
had suggested last November.
Council Member Czmowski noted that he feels strongly about VMF baseball field being tobacco -
free as well as other parks that draw children. It was noted that there could be issues if the
campground was tobacco -free.
Council Member Sebesta noted that he would be in favor of event organizers asking individuals not
to smoke in a park during an event. However, he would not necessarily be in favor of all parks
being tobacco -free or specifically not Veterans' Park. The Council concurred that they would like
all parks to be smoke -free other than Veterans Park.
A draft ordinance will be before the Council at an upcoming meeting for consideration.
Council Member Cook asked about allowing an exception for Native American ceremonial events
where smoking is a part of that. The Council was accepting of this exception.
NEW BUSINESS
12. APPROVE/DENY 2019 CITY OF HUTCHINSON LEGISLATIVE PRIORITIES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this
document is similar to what was adopted last year. A few changes and/or additions have been
included based on discussions at the last Council meeting. This document is used as a tool to
communicate the City's legislative concerns and issues both to the public and to the City's local
legislators. The document could be used when staff and elected officials make trips to the State
Capitol.
Council Member Cook clarified that this document would be emailed or sent to legislators. He
asked that the following items be highlighted as areas of emphasis: local control, LGA, beer &
wine, water quality regulations and river basin. General discussion was held regarding the
priorities listed.
.19
CITY COUNCIL MINUTES JANUARY 22, 2019
Motion by Czmowski, second by Christensen, to approve 2019 legislative priorities. Motion
carried unanimously.
13. APPROVE/DENY SEEKING BIDS FOR COMPOST TURNER AT CREEKSIDE
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek noted that the compost
turner at Creekside is scheduled to be replaced this year as it has been in use since 2004 and is
wearing out. Staff has budgeted $450,000 for the purchase of the machine and the intentions are to
finance the purchase. Mr. Kosek noted that there may be multiple machines that can satisfy the
needs of the operation and there are no known cooperative purchasing contracts available to take
advantage of.
Motion by Czmowski, second by Sebesta, to approve seeking bids for compost turner. Motion
carried unanimously.
14. APPROVE/DENY SEEKING PRICE QUOTATIONS FOR CAMPGROUND SEWER PROJECT
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that eight of the
twelve sites currently have issues with sanitary sewer hookups. It has been determined that it is
best to pursue replacement of the sanitary sewer. Simply repairing the eight sites that have issues
would be costly and likely wouldn't resolve long-term issues with the sewer main. As part of the
replacement of the sanitary sewer, an additional two camp sites are planned for the east end of the
current roadway. Also, when the sanitary sewer is replaced, provisions for future expansion of the
campground will be provided. Restoration and other site work may be completed internally to
reduce costs. Staff is requesting that the work be completed early in 2019 with completion no later
than May 20, 2019 to allow for maximum use of the full service campsites. The Capital Projects
Fund will fund the project.
Motion by Sebesta, second by Cook, to approve seeking price quotations for campground sewer
project. Motion carried unanimously.
15. APPROVE/DENY SETTING PUBLIC MEETING FOR PARKS MASTER PLAN OPEN HOUSE
ON JANUARY 31, 2019, AT HUTCHINSON EVENT CENTER FROM 5:00-7:00 P.M.
Matt Jaunich, City Administrator, explained that an open house is scheduled to review the Parks
Master Plan.
Motion by Cook, second by Sebesta, to set public meeting for Parks Master Plan Open House on
January 31, 2019, from 5:00-7:00 pm at Hutchinson Event Center. Motion carried unanimously.
16. APPROVE/DENY SETTING A CLOSED COUNCIL WORKSHOP ON FEBRUARY 12, 2019,
AT 4:00 P.M. TO DEVELOP OR CONSIDER OFFERS OR COUNTEROFFERS FOR THE
PURCHASE OR SALE OF REAL OR PERSONAL PROPERTY PURSUANT TO MINNESOTA
STATUTE 13D.05, SUBD. 3(C)
Matt Jaunich, City Administrator, explained that this workshop is related to identifying potential
properties for the new police facility.
Motion by Christensen, second by Cook, to set closed Council Workshop on February 12, 2019, at
4:00 p.m. Motion carried unanimously.
5
CITY COUNCIL MINUTES JANUARY 22, 2019
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
po icy development and governance process items.)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Planning Commission Minutes from November 20, 2018
�b) Public Arts Commission Minutes from December 13, 2018
c) Hutchinson Housing & Redevelopment Authority Board Minutes from December 18, 2018
(d) City of Hutchinson Financial Report and Investment Report for December 2018
NHSCELLANEOUS
18. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that interviews for the police chief position are taking place next
week. He also reminded everyone of the open house scheduled for the Park Master Plan on January 31,
2019, at 5:00 p.m. at the Event Center.
19. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook reminded everyone that the Community Book Read is going
on and encouraged residents to take part. Council Member Cook also reminded everyone that the
public comment period on the pillar project goes through January 31, 2019. Comment sheets are at
the City Center and on the public arts web site and the City's web site. Sculpture stroll submittals
are also being accepted at this time.
20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO
CONDUCT CITY ADMINISTRATOR PERFORMANCE REVIEW
The Council convened into closed session to conduct the city administrator's performance review
with a motion made by Czmowski, seconded by Sebesta. Motion carried unanimously.
The Council reconvened into open session at 8:46 p.m.
Motion by Cook, second by Czmowski, to establish a performance rating of 4.51 - outstanding,
with a 6% performance increase. The performance increase will become effective March 10, 2019.
Motion carried unanimously.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 8:47 p.m. Motion carried unanimously.
rel
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, JANUARY 22, 2019, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
Call to Order
Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and John Paulson, Environmental Manager.
DISCUSSION/REVIEW ITEMS
1. Review Lakes and River Basin Improvements Preliminary Design Study
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson reviewed the
agenda for today's workshop which includes a variety of items related to the preliminary design
study completed on the lakes and river basin improvements. Mr. Paulson introduced Todd
Hubmer from WSB and Associates.
Mr. Hubmer explained that the goal of the Campbell and Otter Lakes restoration project include
improving water quality, reducing watershed soil losses, restoring habitat, enhancing recreation
and replenishing lost top soil. Some items that have been completed to date on this project
include reviewing historical data related to lakes; establishing a TAP (Technical Advisory Panel)
and setting up Mylink; identifying issues in the categories on water quality, habitat and
recreation; selecting top priority projects using TAP feedback; and estimating general costs and
determining potential funding sources for projects. Mr. Hubmer spoke about total maximum
daily load and data collected on Otter and Campbell lakes. Other items reviewed in the study
included installing new BMP at the forebay, shoreland restoration, wetland restoration, curly leaf
control, rough fish control, increasing recreational activities such as additional canoe/kayak
launches, fishing piers and boat launches, removal of sediment and stream restoration. Mr.
Hubmer then spoke about lead agencies and funding sources related to the specific projects. He
also reviewed cost estimates for each potential project. Mr. Hubmer noted that the next steps for
the City to determine are to identify projects to pursue, apply for funding sources and create
preliminary and final designs of identified projects.
Council Member Cook asked when conversations should be held with local, state and federal
legislators regarding the projects embedded in the study. Mr. Humber noted that it is never too
soon to start discussions as sessions move forward.
It was noted that public engagement will be a part of the process as any projects move forward.
Council Member Czmowski asked if the fishing pier could perhaps be moved to where more fish
are located.
Other communities were discussed that studies are taking place in. Updates will continue to be
given as progress moves forward.
Motion by Czmowski, second by Christensen, to adjourn at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 22, 2019
On January 22, 2019, the Hutchinson City Council closed its meeting to conduct the annual
performance review for the City Administrator, Matthew Jaunich. Individuals present included
Hutchinson Mayor Gary Forcier, City Council members Mary Christensen, Steve Cook, Chad
Czmowski, and Dave Sebesta, City Administrator Matthew Jaunich, City Attorney Marc Sebora,
and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the
proceedings to the public.
Motion by Czmowski, second by Sebesta, to convene into closed session at 7:48 p.m. to conduct
the city administrator performance review. The motion passed unanimously. The Council then
proceeded into a closed session.
The Council reviewed with Mr. Jaunich his performance for calendar year 2018, in the following
categories: Organizational Management, Fiscal/Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
Mr. Jaunich provided the Council with a summary of his progress in the positon of City
Administrator for calendar year 2018, and his proposed future objectives and projects.
Motion by Czmowski, second by Christensen, to close the closed proceedings at 8:46 p.m. The
motion passed unanimously. The Council moved back into open session.
Motion by Cook, second by Czmowski, to establish a performance rating of 4.51 - outstanding,
with a 6% performance increase. The motion passed unanimously.
Motion by Czmowski, second by Christensen, to adjourn the meeting at 8:47 p.m. The motion
passed unanimously.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Resolution 15011 Transferring Funds to the 2018 Construction Fund and General Fund
Department: Finance
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 3
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This resolution identifies the following transfers of monies related to the 2018 street projects:
1) Transfers from the Water, Sewer and Storm Water funds to the 2018 construction fund to finance a portion of the
project costs related to enterprise fund infrastructure installed during the roadway improvement projects.
2) Transfers from the 2018 construction fund to the general fund to cover operating expenses for engineering
services and project administration.
4) A transfer from the 2018 construction fund to the capital projects fund for future comprehensive plan updates and
other city infrastructure planning needs.
5) A transfer from the Storm Water fund to finance baseball field improvements necessary due to the Linden Park
storm water retention pond project. This is the second of two transfers for ballfield improvements with the first transfer
occurring in 2017. The transfer was budgeted within the 2018 Storm Water fund.
All transfers in this resolution were reviewed by Public Works, Finance and Administration and presented to the
Resource Allocation Committee as the annual improvement projects were discussed.
BOARD ACTION REQUESTED:
Approve fund transfers per Resolution 15011.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 15011
TRANSFERRING FROM WATER, SEWER, STORM WATER FUNDS
TO THE 2018 IMPROVEMENT BOND CONSTRUCTION FUND
AND
FROM THE 2018 IMPROVEMENT BOND CONSTRUCTION FUND
TO THE GENERAL FUND & CAPITAL PROJECTS FUNDS
FOR ENGINEERING AND PROJECT ADMINISTRATION FEES
AND
FROM THE STORM WATER FUND TO THE CAPITAL PROJECTS FUND
FOR FINANCING BASEBALL FIELD IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT, $235,785 is hereby transferred from the Water Fund to the 2018 Construction Fund.
THAT, $257,221 is hereby transferred from the Sewer Fund to the 2018 Construction Fund.
THAT, $265,670 is hereby transferred from the Storm Water Fund to the 2018 Construction
THAT, $392,307 is hereby transferred from the 2018 Construction Fund to the General Fund
for Engineering Fees.
THAT, $87,694 is hereby transferred from the 2018 Construction Fund to the General Fund
for Project Administration Fees.
THAT, $87,694 is hereby transferred from the 2018 Construction Fund to the Capital Projects
Fund for the purpose of Comprehensive Planning and other planning needs.
THAT, $125,000 is hereby transferred from the Storm Water fund to the Capital Projects Fund
for the purpose of financing baseball field improvements necessary due to the
Linden Park storm water retention pond project.
THAT, said transfers are hereby effective and apply to the 2018 fiscal year.
Adopted by the City Council this 12th day of February 2019.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=v�fAa�
Request for Board Action 7AL =-ft
Designation of Depositories of City Funds in Commercial Banks and Financial
Agenda Item: Institutions
Department: Finance
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per state statute, each year the city must designate certain commercial banks and financial institutions as approved
depositories for City funds and investments. City council approved the designated depositories at the January 7th
organizational meeting, but I would like to add RBC Capital Markets, LLC as another broker for investment options.
My contact at RBC recently moved there from Ehlers & Associates and is able to offer a wide range of CDs and
Municipal Bonds, similar to how Oppenheimer operates. Adding RBC will give me one more good option to compare
available investments and get the best yield for the city.
BOARD ACTION REQUESTED:
Approve Resolution #15012, revising the 2019 designated depositories for the City.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15012
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND FINANCIAL INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the following named banks and institutions, which are authorized to do a banking
business and act as depositories in Minnesota, be and they hereby are designated depositories
of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the
City Council of said City, for the term commencing February 13, 2019, through December 31, 2019:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
FIRST MINNESOTA BANK, HUTCHINSON, MN
MIDCOUNTRY BANK, HUTCHINSON, MN
HOME STATE BANK, HUTCHINSON, MN
WELLS FARGO, HUTCHINSON, MN
WELLS FARGO ADVISORS - MINNEAPOLIS, MN OFFICE
UBS FINANCIAL SERVICES INC - WAYZATA, MN OFFICE
OPPENHEIMER & CO, INC - MINNEAPOLIS, MN OFFICE
RBC CAPITAL MARKETS, LLC - MINNEAPOLIS, MN OFFICE
Upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of Hutchinson, Minnesota
to modify, vacate or revoke the same according to law, and also subject to any depository
agreement executed pursuant to Minnesota Statutes, Section 118.01 and Section 475.66, and
THAT the City Administrator and Finance Director are authorized to sign documents
authorizing transfer of City of Hutchinson funds.
BE IT FURTHER RESOLVED:
THAT the Finance Director of the City of Hutchinson is hereby authorized and directed
to deposit in said banks and institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
RESOLUTION NO. 15012
BE IT FURTHER RESOLVED:
page 2
THAT a copy of this resolution is to be filed by the Finance Director with each of the
banks and institutions so designated.
Adopted by the City Council this 12th day of February 2019.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of Crow River Winery Dispensing Wine at Minted Patina Event
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Crow River Winery has requested to dispense wine at the Minted Patina event being held at the McLeod County
Fairgrounds on March 29 & 30, 2019. Crow River Winery is requesting to offer wine by the glass sales. Hutchinson
City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a
municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a
certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery was authorized by
the Council to conduct the same type of activity at past events.
BOARD ACTION REQUESTED:
Authorize Crow River Winery to dispense wine at Minted Patina event on March 29 & 30, 2019, at McLeod County
Fairgrounds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
W I N E R Y
January 24, 2019
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Re: Minted Patina Market
Dear Hutchinson City Council Members:
Crow River Winery would like to request permission from the City to offer wine by the glass
sales at the Minted Patina Market which will be held at the McLeod County Fairgrounds on
March 29 and 30, 2019. The event itself is hosted by Meshed Designs of Hutchinson.
Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery.
Type Code: FWN
Winery License Number: 6302011
Permit Number: 80780
TTB Registry Number: BWN-MN15039
We were approved to provide glass sales at this event last year, as well as other Hutchinson
community events throughout the year. Please feel free to contact me with questions.
Best,
Chelsey Schrupp
General Manager
Crow River Winery
cschrupp@CrowRiverWinery.com
Crow River Winery, LLC
14848 Hwy 7 E. / Hutchinson, MN 55350
320-587-2922
W I N E R Y
January 24 , 2018
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Re: Minted Patina Market
Liquor Service Security Plan
Location:
Crow River Winery has been asked to provide wine sales to shoppers during the Minted Patina
Market at the McLeod County Fairgrounds on March 29 and 30. The event will take place in the
Fairgrounds Commercial Building.
Identifying Consumers:
Crow River Winery's policy is to ID every consumer and serve alcoholic beverages only to those
who are 21+ with proper ID in accordance with Minnesota Law.
Wine Sales Only:
Crow River Winery will only serve wine by the glass during the event.
Please feel free to contact me with questions.
Chelsey Schrupp
General Manager
Crow River Winery
cschrupp@CrowRiverWinery.com
Crow River Winery, LLC
14848 Hwy 7 E. / Hutchinson, MN 55350
320-587-2922
�® CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DD/YYYY)
1 /24/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Associated Benefits and Risk Consulting
6000 Clearwater Drive
Minnetonka MN 55343
CONTACT
NAME: Jenny Saylor
PHONE FAX
A/c No Ext: 952-947-9700 A/C No:
ADDRESS: jenny.saylor@associatedbrc.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURERA: SFM Mutual Insurance Company
11347
INSURED BOXEL-1
Boxelder Farm LLC
INSURER B: United Fire & Casualty Company
13021
Crow River Winery LLC
INSURERC:
INSURER D7
Prieve Farms, LLC
20855 Kensington Blvd
Lakeville MN 55044-7486
INSURERE:
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1866892252 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICYNUMBER
POLICY EFF
MM/DD
POLICY EXP
MM/DD
LIMITS
B
X
COMMERCIAL GENERAL LIABILITY
60434327
6/30/2018
6/30/2019
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE X OCCUR
DAMAGE TO RENTED
PREMISES Ea occurrence)
ccurrence
$ 100,000
MED EXP (Any one person)
$ 5,000
X
Liquor Liability
PERSONAL &ADV INJURY
$ 1,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER :
GENERALAGGREGATE
$2,000,000
POLICY PRO-
JECT LOC
PRODUCTS - COMP/OP AGG
$ 2,000,000
Liquor Liability
$ Included
OTHER:
AUTOMOBILE
LIABILITY
COBINEDSINGLELIMIT
Ea Maccident
$
BODILY INJURY (Per person)
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
Per accident
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
B
X
UMBRELLA LIAB
X
OCCUR
60434327
6/30/2018
6/30/2019
EACH OCCURRENCE
$ 5,000,000
AGGREGATE
$ 5,000,000
EXCESS LIAB
CLAIMS -MADE
DED RETENTION $
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
53625.207
6/30/2018
6/30/2019
X PER OTH-
STATUTE ER
ANYPROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$ 1,000,000
OFFICER/MEMBER EXCLUDED? ❑
NIA
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR
AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises CG7174 07/11.
Event Date: March 29-30, 2019
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
McLeod County Fairgrounds
840 Century Ave SW
Hutchinson MN 55350
AUTHORIZED REPRESENTATIVE
�1
©1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item:
g Short -Term Gambling License -McLeod County Pheasants Forever
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete Yes
Contact: Matthew Jaunich
Agenda Item Type:
Presenter: Matthew Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into
administration for review and processing. The application is for an event the organization is holding on March 9,
2019, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all
pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 9, 2019.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
cay of
1 l l Hassan Street Southeast
Hutchinson, MN 55354
(320) 587-5151 Fm (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
Short Term Date(s) 3 % — f
Fee: $30.00
MonlhlDavlYear — Mon thlDavlYear
Or anization Information
V1
Nafn e Phone Number
IC�i S ' tv - '-7V,1 !.
,
t' c M I �C
Address where regular meeting are held
Ci _ State Zip
Federal or State ID: yl - / q] 1
Day and time of meetings? IC-CSf I11,(JYIdOL/ ��ry�'
Ilk 4V �Z
Is this organization organized under the laws of the State of Minnesota? 4 yes ❑ no
How long has the organization been in existence? _j 4„ t How may members in the organization? 1t d_L
What is the purpose of the organization? _bl l��'],S
t�i�L Aoyl '
In whose custody will organization records be kept?
keZ
}}
Name
&z dd�j
Phone Number
dz&!��
luf
&A ) 5ryz,
Address
City State zip
II Duly Authorized Officer of the Organization Information
True Name Phone Number
` Residence Address City Stale Zip
Date of Birth: 1 �; 1 / �L Place of Birth:
Monthldaylyear City State
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes a--6
If yes, explain:
City of Hurchinson
Application for Gambling Devices License
Page 2,9f3
Dcsiunated Gambling Manager (Oualifaed under Minnesota Statute §329) 1
6--e'l 34?
True Name Phone Number
Residence Address City State Zap
Date of Birth: 2 1 f 1 Place of Birth: � ' F�
Monthldaylyear Clity State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes kno
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
V.-YSf 1
Name of location whe a game wil e played Phone Number
Address of location i here game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through 3-9-6
Hours of the day gambling devices will be used: From �� To ?
Maximum number of player: LlV'(
Will prizes be paid in money or merchandise? money Wmerchandise
Will refreshments be served during the time the gambling devic will be used? y�'l es ❑ no
If yes, will a charge be made for such refreshments? es ❑ no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Dates) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application for• Gambling Devices License
Page 3 of 3
Officers of the Or aniaa�tion,i` necessat , list additional names on se arate sheet
Name Title
i o at/(-/s k j nl E
t, lnsy►,Y1AJ
55-3 c�
Residence Address
City
State
Zip
L-0oRI �- e
�S'eCV 0--
-�-_-�
IVY �,• i��- �rC-f-�+ f� �r ' ,]
Titre
ids ` E
Nld
0t4
W¢+'k wee Address
city
State
Zip
orz4m rh m
-ryta s u_Y -r-�
Name
1
Title
Residence
city
State
Zip
Officers or Other Persons Paid for Services Information (if necessa , list additional names on se arate sheet)
Name Title
Residence Address City State Zip
Name Title
Residence Address City State Zip
Name Title
Residence Address city State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices {as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
L,
x
Gambling Manager U'yes ❑ no Authorized Officer yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. y 14.20 vela ng to gambling and I will familiarize myself with the contents thereof.
Signsre of authorized officer of organization
ofgambling manager- of organization
Internal Use
D to
- Z�-
ate
City Council ❑ approved ❑ denied Notes: f
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Short -Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete Y,
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding on February 15 & 16, 2019, at the McLeod County Fairgrounds. The applicant has completed
the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters on February 15 & 16, 2019, at McLeod County
Fairgrounds.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
t11 Hassan Street 5outhcast
Hutchinson, iV1N 55350
(320) 587-5151/Fax: (324) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
❑ Short Term Date(s)
Fee: $30.00
MonthlDa i'Year—Monlh IYear
Organization Information
t
��
c4r-ow le"Vey L' ��r-r�ae. s iu�T► '
—
37.p 'S 3 37
Name
Phone Number
5 -*E
kv^l 550
Address where regular meeting are held
011' State Zip
Day and time of meetings? J 5T GdG"a% y"ef.
4/ ownw `7-'oO
Is this organization organized under the laws of the State of Minnesota? JKyes ❑ no
How long has the organization been in existence? Z�
How may members in the organization? 26��)
What is the purpose of the organization? C)AV4 AG 1r A4VO 7WO A^�
In whose custody wil l organization records be kept?
141edAWZ-
C3 g' 3 137s�
Name
Phone Number
Address
Gly State zip
Du! kuthorized Officer of the Organization Information
AidAW1 4 Ilea/ Lob
True Name
SZI C4(je or �E
Residence Address
Date of Birth: de _I Z7 1 144,5
Monthldaylyear
1yrCa1^A PA(
City
Place of Birth:
Have you ever been convicted of any crime other than a traffic offense?
If yes, explain:
j!5R-v I37A—`
Phone Number
NAI 5555&
State zip
W074o&006 CAWOWV
Gity state
❑ yes Ono
ON of Hutchinson
Application jar Bingo Gambling Devices License
Page 2 of 3
Desi gnated Gamblin Manager (Qualified under Minnesota Statute '329
►[ire L G Low 25ZO 5931974,5
True Name Phone Number
Residence Address City State Zip
Date of Birth: Q5 1 Z 7 1 /96F Place of Birth: fir/ 4tZWA*'UY
Monflildaylyear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes t�Go
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
A-�L V-A
Name of'location where game will be played Phone Number
Q�/.�i�E _
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: ��� bl� through Z- 200
AM 14) �AM
Hours of the day gambling devices will be used: From PM To �.YM l
Maximum number of player: Z00
Will prizes be paid in money or merchandise? *money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? *yes ❑ no
If yes, will a char a be made for such refreshments? Xyes ❑ no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From _.,YM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes 1] no
Officers of the Organization (if necessarv. list additional names on seuarate sheer) it
►&bAJe
Nance
AJ�AlArj-OW,
Residence Address
L-1GV-#V 66$4S 7
Name
City
D4'W `'F
Titl`e
A/
State Zip
rl
i Title
4, 712- 705 A& t"'N� ROL) 63x25
Residence Address City State Zip
City ofHiaehinson
Appficalivn'or Bingo Gambling Devices License
Page 3 of 3
Name
Residence Address
Title
.State zip—
Officers or Other Persons Paid for Services Information (if necessary,
list additional names on separate sheet
Name
Title
ResidenceAddress
City
Slate
Zip
Nance
Title
Residence Address
City
Stale
zip
Name
Title
Residence Address
Ci
Slate
zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operat'on and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapt r 349)?
Gambling Manager P yes ❑ no Authorized Officer -�6 yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambbng and I will familiarize myself with the contents thereof.
Signature of juthorized officer of organization
Signature of gambling manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
11
1- /4-270l4?
Date
Da!
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Temporary Liquor License - Hutchinson Jaycees
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete Y,
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event they are hosting on
February 23, 2019, at the Days Inn. The Hutchinson Jaycees are a nonprofit organization and meet the requirements
for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Hutchinson Jaycees on February 23, 2019, at the Days Inn.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
(D 445 Minnesota Street, Suite 222, St. Paul, MN 55101
AOL 651-201-7500 Fax 651-297-5259 TTY 651-282-6555
Aleabol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of or anization Date organized Tax exempt number
+ uL 4tno� a
Address '
P J
Name of person making application
C-
Date(s) of event
Organization officer's name
Organization officer's name
Organization officer's name
Organization officer's name
Location where permit will be used. If an outdoor area, describe.
JbA;�S `Z q 1 J000 AA) - -i-I qv+G1Li'1.S0n
City _ State Zip Code
G�L`rsh� Minnesota 3 S�
Business phone Home phone
Type of organization
n Club [] Charitable D Religious Other non-profit
City State Zip Code
��iLsl� Sa Y� Minnesota
city State Zip Code
i
Minnesota
City state Zip Code
Minnesota
City State Zip Code
Minnesota y�
ti 5 5 5 CJ
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APPROVAL
APPLICATION MUST SE APPROVED BY CITYORCOUNTY BEFORE SVBMITTING TOALCOHOL ANDGAMBLING ENFORCEMENT
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City or County approving the license
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Fee Amount
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Permit Date
Ciij or County E-ma 11 Address
City or County Phone Number
Sig nature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE. Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVAL$ WILL BE SENT
BACK VIA EMAIL, E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION(&STATE.MN.US
lkk R CERTIFICATE OF LIABILITY INSURANCE
FDATE {11412019 Y}
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011141zaf9
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT., If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Scott Rupp
NAME:
Insurance By Design, LLC
PHONE (952j 808-7002 Pax {952y 808-7004
C No.
a Fall_ AIC Na
4131 Old Sibley Memorial Hwy
-MAIL scottr@insurancedeslgn.net
ADDRESS:
Suite 201
INSURER(S)AFFORDING COVERAGE
NAIC k
Eagan MN 55122
Scottsdale Insurance Company
INSURERR: P Y
INSURED
INSURER B :
JCI Mlnnmia
INSURER C :
1405 N Lilac Drive
INSURER D :
Suite 4125
INSURER E:
Golden Valley MN 55422
INSURER F
COVERAGES CERTIFICATE NUMBER: CL1892003191 REVISION ?41]MRPP—
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
AIJUL
INSD
bUBRI
WVD
POLICY NUMBER
POL E F
MMIODIYYYY
POLICY EXP
MMIDDIYYYY
LIMITS
X
COMMERCIAL, GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
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PRM
lODODD
$
CLAIMSMADL©OCCUR
X
$2,500 Deductible
MED E7(P (Any one person)
2 500
$
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EXCI Athletic Participants
PERSONAL SADVINJURY
$ 1,000.000
A
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BCS0037334
09/22/2018
09122J2019
GFN'I- AGG R FGATF L.1 MIT Al'Pt.I ES PIS R
GENERALAGGREGATE
$ 2,000,000
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❑
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$ 2,000,000
Location Aggregate
$ 5,000,000
OTHER:
AUTOMOBILE
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COMBINED SINGLE LIMIT
Ea acpidenl
$
BODILY INJURY (Per person)
s
ANY AUTO
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AUTOS IY
BODILY INJURY IPer accidenl]
$
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PROPERTY DAMAGE
Per accident
5
AUTOS ONLY AUTOSONLY
S
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
S
AGGREGATE
$
EXCESS LIAR
CLAIMS -MADE
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$
WORKERS COMPENSATION
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$
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$
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E.L. DISEASE - POLICY LIMIT
$
DESCRIP I -ION OF OPERATIONS below
Liquor Liability
Each Occurrence
$ 1.000,000
A
BCS0037334
09/2212018
09/22/2019
Annual Aggregate
$ 1,000.000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is mquirod)
Provides evidence of insurance for the Hutchinson Jaycees as respects the Hutchinson Casino Night hela on February 23, 2019. City of Hutchinson Is
named Additional Insured under the General Liability per written contract.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS.
111 Hassan Street SE
AUTHORIZEO REPRESENTATIVE
Hutchinson MN 55350 � 1
© 1988-2015 ACORD CORPORATION. All rights reserved-
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACOR❑
�
Concessions
Issued 5239047 Eapites, 5i112020
|# 4532130
ADAMJFINK
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Ea �Secew%tus online at www gelboscom
klicha6lCha,el.fXffi
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Hutchinson City Center
111 Hassan Street SE
Hutchinson, MIN 55350-2522
320-587-5151/Fax 320-234-4240
February 12, 2019
The Honorable Elaine Chao
Secretary, US Department of Transportation
1200 New Jersey Ave, SE
Washington, DC 20590
Dear Secretary Chao,
City of Hutchinson is pleased to support the US Highway 212 Rural Freight Access project for consideration of
federal financial assistance under the Infrastructure for Rebuilding America (INFRA) Program. This critical project
expands 10 miles of US Highway 212 in Carver County, Minnesota from a two-lane undivided rural highway to a
four -lane divided expressway facility extending from the City of Norwood Young America (County Highway 34) to
the City of Cologne (County Highway 36 western intersection) and from the City of Cologne (County Highway 36
eastern intersection) to the City of Carver (County Highway 11).
The corridor is part of the National Highway System and is one of the most important economic and highway
freight corridors in the State of Minnesota and the Upper Midwest region, connecting the Twin Cities to South
Dakota and beyond. US Highway 212 provides a critical connection for agricultural and industrial areas
throughout the region. In addition, it is identified as a high priority "Tier One" Truck Corridor by the Metropolitan
Council.
Carver County and MnDOT have completed an extensive planning effort to determine an innovative, cost-effective
approach to expand US Highway 212 and address serious safety, access, and mobility issues. The proposed project
will expand US Highway 212 to a four -lane divided expressway, addressing the existing undivided two-lane gap in
the Twin Cities' highway network, which negatively affects freight movement and economic development
initiatives.
This project will benefit the highway freight network, improving a critical connection to and from the Twin Cities
metropolitan area and meet the priority objectives of the INFRA funding program by emphasizing economic
vitality, leveraging non-federal funding sources of infrastructure investment, and deploying innovative technology
and financing approaches.
Specifically, the City of Hutchinson has significant transportation needs relative to commercial,
industrial/manufacturing (significant local freight hauling), agricultural, commuter and recreational traffic. Also,
the City of Hutchinson has been assigned an interregional corridor (IRC) by the Minnesota Department of
Transportation (MnDOT) consisting of State Highway 22 to US Highway 212 and ultimately connecting to
Interstate 494. Please note that the City of Hutchinson is a regional population center currently not provided
direct access to a continuous four -lane highway system and that these improvements to US Highway 212 would be
a significant step in improving this IRC's connectivity.
On behalf of City of Hutchinson, I would like to urge your support for Carver County's INFRA Program application
for the US Highway 212 Rural Freight Access project.
Sincerely,
Gary Forcier Matt Jaunich Kent Exner
City of Hutchinson City of Hutchinson City of Hutchinson
Mayor City Administrator DPW/City Engineer
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Small Cities Development Program (SCDP) Rental Rehab Application
Department: HRA
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Jean Ward
Agenda Item Type:
Presenter: Jean Ward
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Section B and Section B attachments, required for submission of the SCDP Rental Rehab application for 907 Dale
Street Apartments (aka Southdale Apartments) have been completed subsequent to mailing the General Information
Notice to Tenants via certified mail on February 5, 2019.
If Section B and Section B attachments are approved,the SCDP application will be submitted by February 28, 2018.
BOARD ACTION REQUESTED:
Approval of Section B and Section B Attachments as part of SCDP Rental Rehab application
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Section R
Describe the Need for this activity in the area to be served.
1. Unique needs/target area needs -inadequate supply of rental, elderly housing, or other.
907 Dale Street Apartments are a NOAH (Naturally Occurring Affordable Housing) project
with unsubsidized affordable rents, and is important to preserve for the Hutchinson rental
inventory. Market Rate General Occupancy workforce housing is in short supply as
evidenced by the September 2018 Market Rate General Occupancy Vacancy rate in
Hutchinson of 2.76%.
2. If the planned activity is targeted to a pre -determined multi -family rental building(s), attach
evidence that participating landlord(s) gave tenants the General Information Notices.
See attached certified -mail tracking for the mailing of the General Information Notice to
tenants on February 5, 2019.
3. If multi -family - please provide pictures of the exterior (roof, siding, windows, foundation)
which show the condition of the building.
See attached UM Group, Inc. Property Condition Assessment Report.
Describe the Impact of this activity in the community
1. Describe the community's recent history and experience under taking similar activities.
Recently completed the SCDP downtown rental rehab project (CDAP 14-0043-0-FY15),
which rehabbed 8 rental properties for a total of 39 units.
2. Describe the administrator(s) recent history and experience undertaking similar activities.
Recently completed the SCDP downtown rental rehab project (CDAP 14-0043-0-FY15),
which rehabbed 8 rental properties for a total of 39 units.
3. Are there an adequate number of lead certified contractors near the target area? Please
elaborate.
Yes, there are 5 lead certified contractors on the HRA Contractor list.
4. Describe any other existing or expected area activities that may positively affect the viability
of the proposed project.
The city has scheduled for 2019, over $2.OM for street and trail improvements, directly
adjacent to 907 Dale Street SW Apartments from Dale Street to Main Street.
5. Describe how the program was marketed to contractors in the area. If there is an
inadequate amount of contractors, address how this will be handled.
HRA staff has a "Contractors Wanted" poster posted in the Hutchinson Building
Department. In addition staff reviews the list of licensed Lead Supervisors from the MN
Department of Health and contacts contractors near Hutchinson to. see if they are
interested on being on the HRA Contractor List.
6. Provide the proposed scope of work and identify work items that would be completed with
SCDP funds. (Note: SCDP funds cannot be used for maintenance items such as parking lot
resurfacing, replacing appliances, painting, etc.)
See attached Property Condition Assessment Report and Improvement Breakdown
Spreadsheet.
Important -Please attach.
In order to show interest, the application must provide acceptable documentation that there are a
significant amount of LMI households (rents and incomes) that are eligible for funding. This
documentation could include interest statements or a recently updated waiting list (attach). All
interest documentation should include documentation that property owners were informed of the
following:
• That 51% or more of unit(s) are occupied by LMI households at affordable rents (see SCDP
A-Z Guide — "Federal Objective for Applicants" section); See signed Intent to Participate
form
• That they cannot increase rents for LMI tenants paying 30% or more of their income for rent
and tenant -paid utilities for the term of the SCDP loan; See signed Intent to Participate form
• That the Rehabilitation activity is not a remodeling program (handicap accessibility
improvements are permissible); See signed Intent to Participate form
• The length and terms of the deferred SCDP loan and if applicable, SCDP installment loan
terms; See signed Intent to Participate form
• That Davis Bacon Wage Rates will apply when eight or more units are rehabilitated on one
site and this requirement may cause the project to cost more; See Application, Loan and
Rehab Process form
• The maximum amount of the SCDP assistance; See signed Intent to Participate form
• Example of affordability scenarios. See signed Intent to Participate form
Describe how the proposed activities will make Cost Effective use of grant funds
including coordination with, and use of, funds from other public and private
sources.
1. Provide evidence of leverage resources, including in -kind contributions or innovative cost
saving measures which include, but is not limited to, material donations, donated
administrative costs, housing inspections, and permit fees waived.
The 30% owner match will be covered by the GMHF loan and owner funds.
2. Provide evidence that the cost of the proposed activities per benefiting household is
reasonable.
This project is very cost effective; planning to conserve this rental housing stock at a SCDP
construction cost of $10,212 per unit and total SCDP (including admin) cost of $11,744. If
these units were lost, the replacement new construction cost would be $100,000 -
$200,000 per unit depending on design and amenities.
3. Describe how repayments, interest, and income received from the grant during the grant
period and following grant closeout will be used. All income generated by the grant, whether
it be Program Income or not, must be used for allowable activity that meets a Federal
Objective.
All income generated by this grant will be used for an activity that meets a Federal
Objective and may include activities that were SCDP projects in the past: rental rehab,
owner occupied rehab and new construction affordability gap.
4. Are there are other funding sources besides SCDP funds and the building owner?
GMHF Mezzanine Loan
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BRA
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XUTCXIXSON MOUSIX4 AND
UEDf 0S MS AUTXORITY
City Center,121 Haan Street SE
Hutchinson, MN 5SM
INebske Site: www.hutcMnmhm.com
(mi) 234-4251 (320) 2344M Fax
$mall Citjes ReAtsl Itehab Intent to Partki pate
Owner Name tit Address: 6a iG e*t tk LGC
1d R_aotow Ad0, u- roc fftfi i "o
R.031- L-4-1 8 fAll
Owner Phone Number. L41 ?ob I ZAL i
ProPerty Address: toss pmwjuper M Yew Building was built i'['�-y
99-+ bMu& srt.WSB ,n* �,�FuZl�or.+4a (,3 BX�s, wrMs...� V +r_,o e,ti�
—�-
# of- i 1 BR, A #vacant 102 BR, JL#vwmnt J_ 3 BR, a #vacant — 4 BR, #vacant
This ktter shows my intert to participate in flue possible City of Hutchinson Rental Rehab
Program, as outlined in the following paragraphs.
I understand that:
1. If the grant is awarded, funds will be limited and applicants will be prioritized on a first-
corne, first -serve basis. This basis is dependent on the completion of the full
P-
2. Chant Requirements include that an adequate number of emits be occupied by low,.M rate
income (LIVID households at affordable rents (Rout us the tman�t aaW utility
allowances listed on the back). Buildings proposed for participation must meet the
following minimum requkment 51 °fib of the units must be occupied by an income qualified
household (see below) who ruts are at or below the vent rate for McLeod County (see
below). During the fivo-year Compliance period rents should not be incensed.
3. The work that can be done with the SCDP dollars are generally limited to repairs or
rePlacement of exist s& deteriorating exterior features such as windows, doors, roofs,
furnaces, energy improvements and to correct building code violations. I understand no
"Cling" can be done with the SCDP finds. However, handicap accessibility
imprrn+ements are allowed. I have identified the following work that would meet these
requirements:
.al a. dg rvy , ka w+t1v 1, � �,•.. � t�.f,+.__v:. t rava.�,an:'Ii���
Est. Total Costcoo
4. Owners may be eligible for a deferred loan of up to 90% of the rehab coats, on the retutal
units with a maximum SCDP loan of $12,500 for Mehl -family buildings.
Page t of 3
S. A repayment agreement will seem SCDP loan funds for a 5 year period After 5 years, Wall
grant requirements aria met, the loan is forgiven. Uthe owners sells or tranafers the property
during that 5 year period, the loan or a portion of the loan must be repaid.
6. The property owner must provide at least 30PA of the construction costa.
7. The rehabilitedion process must be, com dmated through do Hutchinson Housing dt
Redevelopment Au&orhy (EIBRA) and competitive bids must be received for the work. Any
work done before coordinating with the HHRA will not be eligible for SCDP funding.
Emmip : Construction costs for a 12-unit Rental Rehab p mject is $214,286. the SCDP
defiwrW loan would cover $150.000 (or 70% of eonsbuction coats up to $12,SoQhmh for multi-
%nily buildings) and the property owner would provide the remaiffirg $ 64,286 (or 30%of
construction torts).
A$or reviewing the kdOnn8fiM I am inber+e W d in this program. I understand this intent to
participate is HU an application or acceptance to the program, but ¬es inter m
participating, ONLYI Applicants who successfully Complete the intent to participate form will
automatically be sect an official application should the grant be awarded.
Print Name (s)(s)
signet
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2 $45.200
3 $50,850
4 $56,500
3 $61,050
6 $65,550
7 $70,100
$ $74,600
2M Fair Ma det Rant Wnits for Mgg@d County
- —5 idency a Bedrawn 2 Bedroom 3 Bedroom 4 Bedroom
$55S $724 $1035_ $1,283
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1
CITY OF HUTCHINSON RENTAL REHAB PROGRAM
Application, Loan and Rehabilitation Process
The following is the process used when you apply for and receive a loan from the City for rehabilitation of your
rental property.
1. After the City of Hutchinson has been awarded funding for the rental rehab program, HRA staff will call to
schedule a Housing Rehabilitation Standards Inspection, asbestos assessment and the lead based paint
assessment of the buildings. These fees are eligible project costs.
2. After the inspections and the building appears to be reasonably suitable for rehabilitation, the Housing
Inspector will write work specifications for the rehabilitation to be done to the property. The Owner will be
asked to review the specifications for approval. If there are any concerns about the specifications, the Owner
and the Housing Inspector will meet to discuss the concerns.
3. Davis Bacon Wage Rates will apply when eight or more units are rehabilitated on one site and this
requirement may cause the project to cost more;
4. When the estimated project cost is over $100,000 the project has a formal bid process which includes being
advertised, requiring sealed bids and have a public bid opening.
5. After contractor selection and a total project cost have been determined, the loan package will be presented
to the HRA Loan Review Committee for approval.
6. If approved, the Owner will be required to sign all loan papers, including a Mortgage/Repayment
Agreement (there will be a lien against the property) that will be filed at the County Recorder's Office.
At the time of the loan closing the Owner will be required to pay a S46 or current fee for the filin fee er
loan.
7. There will be a Pre -Construction meeting, so that all parties fully understand and agree upon the work to be
done. There will be an execution of an Owner -Contractor Contract before a Notice to Proceed is issued.
(This meeting will usually be conducted at the building).
8. Work normally shall be complete in 90 days from issuance of Notice to Proceed. However, depending on
the Lead Based Paint Assessment, time of year, or foreseen difficulties that may arise, some projects may
need an extension of time for project completion. Change orders must be executed for all extensions.
9. Once a work item is completed, and approved by both the Housing Inspector and Owner, a Contractor will
be able to submit a bill for payment to the HRA. The Owner will approve Contractor payments before
processing by the HRA and the City Finance Department.
10. The City will issue all payment checks to the Contractor. Completion Certificates also need to be sign by the
Owner, Contractor and HRA Staff, as well as Lien Waivers and Sworn Construction Statements signed by
the Contractor, before the check issuance.
11. Once all the work is completed, received lead clearance, all required forms signed, and all payments to the
Contractor made, the project will be considered closed and completed by the City and the HRA.
THE ABOVE HAS BEEN READ AND UNDERSTOOD BY THE UNDERSIGNED.
0
2/3/2019
Owner Signature Date
PROPERTY CONDITION ASSESSMENT REPORT
907 DALE APARTMENTS
907 Dale Street
Hutchinson, Minnesota 55350
Prepared for:
907 Dale Street LLC
907 Dale Street
Hutchinson, Minnesota 55350
Attention: Mr. Jacob Lipp
By
The LJM Group, Inc.
1600 Utica Avenue South, Suite 800
Minneapolis, Minnesota 55416
LJM Project 18.02.2126
October 16, 2018
Im
THE LJM GROUP
October 16, 2018
907 Dale Street LLC
907 Dale Street
Hutchinson, Minnesota 55350
Attention: Mr. Jacob Lipp
Subject: Property Condition Assessment Report
907 DALE APARTMENTS
907 Dale Street and 11777-11825 191st Avenue NW
Hutchinson, Minnesota 55350
LJM Project No. 18.02.2126
Dear Mr. Lipp:
The LJM Group, Inc. (LJM) has completed a Property Condition Assessment (PCA) for
the subject property using methods and procedures consistent with good industry
standards and customary practice conforming with ASTM E 2018-15, Standard Guide for
Property Condition Assessments: Baseline Property Condition Assessment Process. The
purpose of this investigation was to observe and report the physical condition and
maintenance of the property. We have prepared the attached Property Condition Report
(PCR) summarizing our findings. This report outlines repair and maintenance items that we
believe are significant for the continued operation of this facility in its current use and
occupancy.
These services were performed in accordance with written authorization to proceed.
We appreciate the opportunity to work with you on this project. If you have questions
concerning this report, or if we may be of further assistance, please call us at (763) 398-
4961.
Sincerely,
The LJM Group, Inc.
Therese M. Hovanec Brian R. Dobie, P.E.
Project Engineer Senior Project Engineer
1600 Utica Avenue South, Suite 800
Minneapolis, MN 55416
7631398-4961
763/201-5842-Fax
Property Condition Assessment Report
907 DALE APARTMENTS
907 Dale Street
Hutchinson, Minnesota 55350
LJM Project No. 18.02.2126
TABLE OF CONTENTS
1 EXECUTIVE SUMMARY....................................................................................................................I
1.1
General Description..............................................................................................1
1.2
General Physical Condition..................................................................................1
1.3
Opinions of Probable Costs..................................................................................2
1.4
Recommendations for Further Investigation........................................................2
2 PURPOSE
AND SCOPE.......................................................................................................................3
2.1
Purpose..................................................................................................................3
2.2
Scope of Services..................................................................................................3
2.3
Deviations from the Guide....................................................................................3
2.4
Areas Observed.....................................................................................................4
3 SYSTEM DESCRIPTIONS AND OBSERVATIONS........................................................................6
3.1
Overall General Description.................................................................................6
3.2
Site Improvements................................................................................................7
3.2.1 Topography — Good Condition...................................................................7
3.2.2 Storm Water Drainage — Fair Condition....................................................7
3.2.3 Access and Egress — Good Condition........................................................8
3.2.4 Paving, Curbing, and Parking — Fair to Poor Condition ............................8
3.2.5 Flatwork — Good to Fair Condition............................................................8
3.2.6 Landscaping and Appurtenances —Fair Condition.....................................9
3.2.7 Recreational Facilities — Good Condition................................................10
3.2.8 Utilities — Good Condition.......................................................................11
3.3
Structural Frame and Building Envelope............................................................11
3.3.1 Foundations — Good Condition................................................................11
3.3.2 Building Frame — Good Condition...........................................................11
3.3.3 Building Exteriors — Fair Condition.........................................................12
3.3.4 Roofing — Good to Fair Condition...........................................................14
3.4
Mechanical and Electrical Systems....................................................................16
3.4.1 Plumbing — Good Condition.....................................................................16
3.4.2 Heating — Good to Fair Condition............................................................17
3.4.3 Air Conditioning and Ventilation — Good Condition...............................17
3.4.4 Electrical — Good to Fair Condition.........................................................18
3.5
Vertical Transportation — Not Applicable...........................................................19
3.6
Life Safety and Fire Protection...........................................................................19
3.6.1 Sprinklers and Standpipes —Not Applicable............................................19
3.6.2 Alarm Systems — Good to Fair Condition................................................19
3.6.3 Other Systems — Good Condition.............................................................20
3.7
Interior Elements.................................................................................................20
3.7.1 Common Areas — Good to Fair Condition...............................................20
3.7.2 Tenant Spaces —Good to Fair Condition..................................................21
4 ADDITIONAL
CONSIDERATIONS.................................................................................................24
4.1
Code Compliance Inquiries.................................................................................24
4.2
Seismic and Flood Zone Considerations.............................................................24
4.3
ADA Guidelines..................................................................................................24
4.4
FHA Guidelines..................................................................................................28
4.5
Asbestos/Environmental Concerns.....................................................................28
5 DOCUMENT REVIEW AND INTERVIEWS..................................................................................29
5.1
Document Review...............................................................................................29
5.2
Interviews............................................................................................................
30
6 OPINIONS OF PROBABLE COSTS.................................................................................................31
6.1
Immediate and Short-term Repairs.....................................................................31
6.2
Physical Needs Over the Term (Reserves).........................................................31
7 OUT OF SCOPE CONSIDERATIONS.............................................................................................32
8 LIMITING CONDITIONS.................................................................................................................34
9 EXHIBITS............................................................................................................................................36
9.1 Cost Estimate Tables
9.2 Location Map, Site Plan, and Floor Plans
9.3 Supporting Documentation
9.4 Acronyms and Definitions
9.5 Qualifications
I EXECUTIVE SUMMARY
1.1 General Description
The present document is a Property Condition Report (PCR) prepared for 907 Dale
Street LLC by the LJM Group Inc. This PCR is based on a Property Condition
Assessment (PCA) of the subject property that included interviews with
knowledgeable persons, brief reviews of significant documents, and a site visit to the
subject property by an LJM Field Observer on October 12, 2018.
The subject of this PCR is 907 Dale Apartments, a multifamily residential property
located at 907 Dale Street in Hutchinson, Minnesota. The subject property consists of
an approximately three -acre tract of land. The site is improved with two, two-story
(1004 Neal and 1035 South Grade) and one, three-story (907 Dale) apartment
buildings containing a total of 40 apartment units. In addition to the residential
building, the property also includes one, single -story maintenance/storage building.
Facilities available on site include the following: common laundry rooms and storage
rooms.
Original construction of the property was completed in phases, with Phase I (two-story
buildings) completed in 1974 and Phase 11 (three-story building) completed in 1980.
For purposes of this assessment, the property has an effective age of approximately
forty-one (41) years old. The Site Contacts reported that the property is currently
approximately 98% occupied.
1.2 General Physical Condition
Based on our document reviews, interviews, and field observations, it is our opinion
that the subject property was constructed within industry standards, has been well
maintained in recent years, and is in good to fair overall condition. LJM observed no
significant items of deferred maintenance. LJM observed the following material
physical deficiencies that we recommend for repair or replacement as immediate needs
(i.e. within one year) or short-term needs (i.e. within two years): A summary of the
recommended repairs is included in Section 9.1.
The Site Contacts reported the following significant capital improvements completed
within the past three years or currently in progress: fire alarm panel update (2015);
1035 South water heater replacement (1035 Bldg; 2015); boiler replacement (1035
Bldg. 2016). The Site Contacts also reported no significant capital improvements
pending at the present time.
Our interviews and document reviews revealed no significant life -safety, building
code, zoning, or similar issues.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 1
We estimate the remaining useful life of the property in its current use to be not less
than 35 years if the repairs recommended in this report are made, the physical
improvements receive continuing maintenance, and the various components and/or
systems are replaced or repaired on a timely basis as needed.
1.3 Opinions of Probable Costs
LJM has identified various components, systems, or equipment that we have
recommended for repair or replacement at various times during the evaluation period.
Each item of recommended work is classified as either an Immediate Need to be
corrected within one year of the PCA, a Short -Term Need to be completed within two
years, or a Reserves Need to be completed within the 12-year evaluation period. Each
of these items is discussed in the body of the report. In addition, all of these items are
listed, along with opinions of probable costs, in either the Immediate and Short -Term
Repairs table or the Physical Needs Over the Term (Reserves) table in the Exhibits
section of this PCR. The estimated total cost of Immediate Repairs for the subject
property is $0. The estimated total cost of Short -Term repairs is $462,190. The
estimated total costs of Physical Needs Over the Term (Reserves) is $274,658
(adjusted for inflation), an average Reserves expenditure of $572 per unit per year.
1.4 Recommendations for Further Investigation
No other investigations are recommended at this time.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 2
2 PURPOSE AND SCOPE
2.1 Purpose
The purpose of this investigation and report is to assess the general physical condition
and maintenance status of the subject property and to recommend repair and
maintenance items we consider significant for the property to be restored to a good
condition consistent with comparable properties of similar age and to continue in its
current use and operation for the length of the evaluation period. The purpose includes
providing opinions of probable costs to assist the user in developing a general
understanding of the physical condition of the property.
2.2 Scope of Services
LJM's scope of services for this investigation included (1) a visit to the subject
property with observations of readily accessible areas of the site and its improvements,
(2) reviews of readily available construction and maintenance documents, and (3)
interviews with various persons with knowledge of the property. During the site visit,
LJM met with Ms. Carmen Patino, Property Manager (referred to throughout this PCR
as the Site Contacts) who provided miscellaneous data about the property. The
information gathered from this investigation was used to develop opinions as to the
following: its general description, its overall or average condition, its observable
physical deficiencies including both its immediate and short-term repair or
replacement needs, its physical needs over the evaluation period, and the estimated
probable costs to remedy these deficiencies and needs. Finally, the scope included
preparation of this report outlining our observations and opinions.
Definitions of the terms used in this report to describe average or overall conditions
include the following: Good --no remedial work is recommended; Fair --minor
remedial work is recommended; and Poor --replacement or major remedial work is
recommended. Where it seemed more appropriate, LJM assigned combination
assessments such as "good to fair" in evaluating various construction components.
For further scope considerations, see the following sections of this PCR: Deviations
from the Guide, Additional Considerations, Out of Scope Considerations, and
Limiting Conditions.
2.3 Deviations from the Guide
This PCA was performed at the Client's request using methods and procedures
consistent with good commercial and customary practice in the United States of
America for conducting a baseline property condition assessment conforming to
ASTM E 2018-15, Standard Guide for Property Condition Assessments: Baseline
Property Condition Assessment Process.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 3
The ASTM E2018-15 Guide recommends that "opinions of probable costs that are
individually or in the aggregate less than a threshold amount of $3,000 for like items
are to be omitted from the PCR." In order to provide a more comprehensive
assessment, especially of smaller properties, LJM has reduced the threshold of
opinions of probable costs to be included in the present PCR to $1,000. However,
LJM has included discussions and opinions of probable costs for life/safety issues and
ADA accessibility issues without regard to this threshold.
In addition to recommendations of Immediate and Short -Term Needs as required by
the ASTM E2018-15 Guide, LJM has evaluated the property to identify various
longer -term physical needs. These are items of work that are beyond the scope of
regular maintenance and which we feel are necessary to maintain the overall condition
of the property for 12 years from the date of our investigation.
See Section 4, Additional Considerations, for other enhancements to this PCR above
the baseline requirements of the Guide.
2.4 Areas Observed
On October 12, 2018, the LJM field observer visited 907 Dale Apartments (the subject
property) to make a field investigation consisting of visual observations of the physical
condition and maintenance of the subject property. LJM visually observed
representative areas of the site, structural frames, building envelopes, major
mechanical systems, and interiors of common areas. LJM also observed the interiors
of nine (9) of the 40 apartment units (23 percent), including units of various sizes,
floor plans, buildings, building levels, and occupancy states, in order to gain a
representative understanding of the overall physical condition of the apartment units.
The apartment units observed were selected by the Site Contacts. Our findings are
summarized in the following table.
Apartment Units Observed
Unit
Unit Type
Remarks
103 Neal
Two bedroom, one bath
Occupied, fair condition. Damage below window in living
area; carpet damaged/worn from beds.
201 Neal
Two bedroom, one bath
Vacant; fair condition. Renovation/make-ready in progress.
104 Grade
Two bedroom, one bath
Occupied; good to fair condition. Vinyl flooring throughout.
202 Grade
Two bedroom, one bath
Occupied; good to fair condition. Window damage/broken
in living area; new window in second bedroom. Flooring
stained. Older appliances.
132 Dale
Two bedroom, 1'/z bath
Occupied; good condition. Previous damage to second
bedroom ceiling; repaired. Carpet flooring throughout. New
bathtub due to below slab plumbing repair.
135 Dale
Two bedroom, 1'/z bath
Occupied, good to fair condition. Vinyl flooring throughout.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 4
Apartment Units Observed
Unit
Unit Type
Remarks
137 Dale
Studio
Occupied; good to fair condition. Cracking noted under
flooring in kitchen.
332 Dale
Two bedroom, 1'/z bath
Occupied; good to fair condition. Patio door broken; part
replacement has been unsuccessful.
336 Dale
One bedroom, one bath
Occupied; good to fair condition. Newer AC, older flooring.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 5
3 SYSTEM DESCRIPTIONS AND OBSERVATIONS
3.1 Overall General Description
The subject property was reported to consist of an approximately three acre tract of
land. The site is located on the east side of Dale Street SW/County Road 7, between its
intersection with Neal Avenue to the north and South Grade Road to the south. This
location is in McLeod County. The surrounding area consists primarily of residential
properties with Neal Avenue followed by single-family residential properties to the
north, South Grade Road followed by Christ the King Lutheran Church to the south,
single-family residential properties to the east and Dale Street SW followed by single
and multifamily residential properties to the west.
The current property improvements were constructed in phases, with Phase I (two-
story buildings) constructed in 1974 and Phase 11(three-story building) constructed in
1980. For purposes of this assessment, the property has an effective age of
approximately forty-one (41) years old.
This property is a multi -family residential facility consisting of two, two-story and
one, three-story apartment buildings containing a total of 40 apartment units. In
addition to the residential building, the property also includes one, single -story
maintenance/storage building. Facilities available on site include the following:
common laundry rooms and storage rooms.
The following table identifies the reported residential unit types and mix at the subject
property.
Apartments Unit Configuration (Unit Mix)
Unit Type
Unit Size
Unit Count
Studio
400
2
One bedroom, one bath
650
7
Two bedroom, one bath
850
13
Two bedroom, 1'/, bath
850
17
Three bedroom, one bath
975
1
TOTAL
31,825
40
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 6
3.2 Site Improvements
3.2.1 Topography - Good Condition
Description and Conditions: The property is relatively flat with a slight
overall slope from the north side of the property down to the south side of
the property, from the west side of the property down to the east side of the
property and has been graded to a gentle slope over the improved portions
of the property. No topographical conditions on the subject property or
surrounding properties appeared to present conditions detrimental to the
property.
Recommendations: None
3.2.2 Storm Water Drainage — Fair Condition
Description and Conditions: Site storm water from the roofs, grounds, and
paved areas flows across the surface into on -site drainage accommodations
and the adjacent streets. No ponds, streams, lakes, or drainage ditches were
observed on the property. No evidence of erosion requiring correction was
noted.
The buildings are equipped with exterior perimeter drain tile and sump
pumps that discharge onto the landscaping areas. According to the Site
Contacts and observations during the site inspection, the sump pumps
operate frequently during the fall and spring months water infiltration
events in some ground floor units of the two-story buildings have occurred
when the sump pump equipment is unable to handle demand. Due to the
on -going water infiltration, d frequency of sump operation and estimated
Remaining Useful Life (RUL) of drain tile systems, replacement of the
exterior perimeter drain tile should be considered prior to any
renovation/rehabilitation of ground floor units. Based on information
provided by the Site Contacts and LJM's observations, additional water
infiltration events are likely.
The LJM representatives observed areas of chronically standing water and
inadequate/insufficient drainage accommodation in the concrete pedestrian
walk located to the west of the two-story buildings (see Photograph 9). The
chronically standing water is likely the result of one or a combination of the
following: 1) settlement/slope of pedestrian walk towards the adjacent
curb; 2) volunteer vegetation accumulation; and/or 3) sump discharge
directed towards the concrete pedestrian walk (see Sections 3.2.5; 3.2.6)
Recommendations:
•.. Short Term Need — Recommendation 1 — Complete drainage
repair/correction to prevent water infiltration into ground floor common
areas and apartments (estimate 2 EA @ $20,000 = $40,000).
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 7
3.2.3 Access and Egress - Good Condition
Description and Conditions: Paved entry/exits allow vehicular access into
the property from Dale Street to the west, Neal Avenue to the north and South
Grade Road, located along the south property boundary. Access into and out
of the property appeared to be adequate to meet existing needs.
Recommendations: None
3.2.4 Paving, Curbing, and Parking — Fair to Poor Condition
Description and Conditions: Approximately 87 parking spaces are provided
on the property. Approximately 67 spaces are in open lots and 20 spaces are
in the detached garage structure.
The parking area and drives have asphalt pavement that is in fair to poor
condition (see Photographs 7 and 8). The property exhibits minor to moderate
cracking throughout the pavement with severe pavement damage (potholes,
subgrade failure) observed. Minor to moderate alligatoring and surficial
erosion was also observed at scattered areas throughout the pavement. In
general, asphalt pavement can be expected to provide approximately 25 years
of useful life. The age of the asphalt pavement is unknown, but appears to
have approached the end of its useful life with replacement included in the
Short Term.
Asphalt pavement seal -coat has not been applied in recent years. The paint
striping is worn and in fair to poor condition.
The dumpsters are positioned on asphalt pavement (see Photograph 12).
The asphalt dumpster pad appeared to be in overall fair condition and
should be replaced/maintained in conjunction with asphalt pavement work
during the evaluation period.
Concrete pavement is provided adjacent to the detached garage structure.
Minor to moderate cracking and volunteer vegetation growth was observed in
the concrete aprons located to the east and west of the detached garage (see
Photograph 6). To prevent additional cracking and damage to the concrete
pavement, the volunteer vegetation should be removed (see Section 3.2.6). No
immediate needs were identified.
Recommendations:
•.. Short Term Need — Recommendation 2: Replace asphalt pavement.
Repair base soils, as needed (estimate 25,000 SF @ $3.25 / SF =
$81,250).
Reserves Need — Clean out and properly seal all open cracks. Apply an
asphalt pavement surface sealant to all pavement. Restripe pavement
markings.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 8
3.2.5 Flatwork - Good to Fair Condition
Descriptions and Conditions: Concrete pedestrian walks provide access to
all main entries (see Photograph 9). The walks are in good to fair condition.
Areas of differential movement between concrete sections that would pose a
potential trip hazard were not identified; however, settlement/downward slope
of the concrete pedestrian walk located along the west side of the two-story
building was observed. In addition, cracking and volunteer vegetation growth
was observed throughout the concrete pedestrian walks and on the accessible
pathway from the parking surface towards the accessible building entry (see
Photographs 9 and 10). For ADA compliance, the concrete pathway from the
accessible parking space to the building entry should be repaired/replaced to
provide a level pathway free of volunteer vegetation growth.
The detached garage structure is positioned on concrete slab -on -grade
construction (see Photograph 12). Access to the garage interiors was not
provided; however, the concrete parking surfaces were reported to be in
overall good condition with only routine maintenance anticipated during
the evaluation period.
Recommendations:
•.. Short-term Need — Recommendation 3 — To prevent water
accumulation, level/repair concrete pedestrian walk located along west
side of the two-story buildings (estimate 650 SF @ $4 / SF = $2,600).
•.. Short-term Need — Recommendation 4 — For ADA conformance,
repair/replace the concrete pedestrian walkway that provides access
from the parking surface to accessible building entry/exit (estimate 170
SF @ $12 / SF = $2,040).
3.2.6 Landscaping and Appurtenances — Fair Condition
Descriptions and Conditions: The landscaping consists of ground cover,
shrubs, trees, rock beds and grass turf. The landscaping components were
observed to be in overall good to fair condition. Limited landscaping
replacement due to routine die -off is anticipated but would be considered a
maintenance item. Volunteer vegetation was observed throughout the
property including in the pavement/flatwork and adjacent to the buildings
(see Photographs 9 and 10). To prevent potential crack widening and
damage to the flatwork, pavement and buildings, removal of volunteer
vegetation is recommended.
Portions of the east property boundary are fenced with wood privacy fencing
and the dumpster area is partially enclosed with wood fencing (see
Photographs 11 and 12). The wood fencing was observed to be in overall
good to fair condition. On -going wood fencing component repair/replacement
is anticipated during the evaluation period; however, due to the minimal
cost/quantity, would be considered routine maintenance.
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Hutchinson, Minnesota Property Condition Report, Page 9
The property is identified and advertised from the adjacent thoroughfares by
property identification signage mounted at the southwest property corner (see
Photograph 1). Numerical signage identifying individual buildings and
apartment units is also provided. The property identification signage is in
overall good condition; however, the Site Contacts reported that the property
name has changed. Installation of property identification signage is desirable;
however, is not required for continued effective use of the subject property.
Therefore, estimated costs to provide tenant identification signage is not
included in the cost tables.
Exterior lighting consists of pole -mounted lights, city streetlights, building -
mounted high intensity discharge lights, and miscellaneous incandescent
lights. The fixtures are in fair condition with several bent and deflected pole -
mounted lights along the east side of the three-story building. Since the
survey was conducted during daylight hours, property lighting levels could
not be accurately assessed. However, based on the type, number, and
distribution of fixtures, lighting levels appear to be adequate.
Recommendations:
•.. Short-term Need — Recommendation 5 — To prevent additional crack
widening and potential damage to concrete flatwork, asphalt pavement
and building foundations, remove volunteer vegetation (estimate 1 LS @
$3,000 / EA = $3,000).
•.. Short Term Need — Recommendation 6: Repair/re-align bent and
deflected pole -mounted lighting along the east side of the three-story
building (estimate 3 EA @ $500 = $1,500).
3.2.7 Recreational Facilities — Good Condition
Descriptions and Conditions: Common mail areas with mail boxes
mounted on an internal walls adjacent to the main building entry/exits is
provided (see Photograph 19).
Common storage rooms are provided in the three-story building. The
storage rooms include individual storage closets equipped with wood
doors. The floors have vinyl flooring and are in overall good to fair
condition (see Photograph 13).
One laundry room is provided in the 1004 (two-story building) and one
laundry room is provided on each floor of the three-story building for a
total of four laundry rooms provided on -site. Common laundry
accommodations are not provided in the 1035 building. The laundry room
in the 1004 building contains two coin -operated washers and two coin -
operated dryers and each laundry room in the three-story building contains
one washer and one dryer for a total of five (5) washers and five (5) dryers
provided. The washer/dryer equipment appeared to be operable and in
overall good condition. The laundry equipment is leased from an outside
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 10
contractor who is solely responsible for equipment maintenance and
replacement.
Recommendations: None
3.2.8 Utilities — Good Condition
Descriptions and Conditions: The following utilities are provided to the
property (providers are listed with each utility): water (municipality),
sanitary sewer (municipality), storm sewer (municipality), electricity (Xcel
Energy), natural gas (Xcel Energy). There are no on -site special utilities
systems such as wells, septic systems, or sewage treatment systems.
Utilities were reported to provide adequate service and capacities for
current usage.
Recommendations: None
3.3 Structural Frame and Building Envelope
3.3.1 Foundations — Good Condition
Descriptions and Conditions: No structural plans were available on -site for
LJM's review. Within the authorized scope of this investigation, accurate
analysis of the foundation and framing systems was not possible because LJM
did not have the opportunity to review as -built structural drawings or to
perform destructive testing and was able to make only limited observations of
foundations and framing due to lack of physical accessibility. However, our
non-invasive surface observations and our experience with buildings of
similar type and age indicate that the foundation systems consist of
reinforced concrete footings, concrete block concrete foundation and below
grade walls and reinforced concrete slab -on -grade.
The building foundation systems were observed to be in good condition
with no evidence of detrimental foundation movement. No cracks,
improper alignment, or other indications that the structural systems are in
less than good condition were observed. No evidence of improper
compaction or settling was observed. No foundation cracks that would
impair the use of the building were observed.
Recommendations: None
3.3.2 Building Frame — Good to Fair Condition
Descriptions and Conditions: The lowest floors on the primary buildings
are the ground floors, which are constructed of cast -in -place concrete slabs.
No cellars, crawl spaces, or sub -basements were reported or observed. The
floors above the lowest level are constructed of wood framing with
plywood subfloor. The superstructure system consists of load bearing
907 Dale Apartments LJM Project 18.02.2126
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masonry and wood stud walls. The roof system is framed with wood joists
with plywood or strand -board decking.
The LIM representative observed no cracks, improper alignment, or other
indications that the structural systems are in less than good condition. The
LIM representative did note drywall cracking in the walls and ceilings at a
few locations in the property, typically at directional changes or above
windows/doors. The cracking is likely due to inadequate allowances for
thermal movement at directional changes in the building configuration or at
window/door penetrations. This condition likely occurred shortly after
original construction. Repairs at these locations are not anticipated in the
immediate or short term; however, on -going maintenance and isolated
repair to the interior drywall construction is likely. Due to the minimal cost
quantity, this work would be considered routine maintenance.
In addition to the residential building, the property also includes one, single
maintenance/storage building located between the two-story residential
buildings. The building was historically utilized as a maintenance/storage
building with individual tenant storage spaces; however, due to chronic and
on -going water infiltration the building has been off-line for several years.
Renovation/repair of the building is not required for continued effective use
of the property and the cost of repair/restoration may exceed the value of
revenue that may be obtained. Therefore, the property owner may wish to
consider razing the building and installing grass turf.
LIM observed no obvious indications of damage from termites or other
wood destroying insects (WDI). According to the Site Contacts, pest
control and WDI inspection is completed at the property on a monthly
basis, with each building and apartment lease unit treated and inspected a
minimum of once every three months.
Recommendations:
•.. Short-term Need — Recommendation 7 — Due to observed conditions,
remove/raze auxiliary maintenance/storage building (estimate 950 SF @
$4 / SF = $3,800).
3.3.3 Building Exteriors — Fair Condition
Descriptions and Conditions: The primary exterior wall finish consists of
stucco with wood and hardboard siding accents (see Photographs 14-16).
The stucco finishes were observed to be in overall good to fair condition.
No evidence of active water or moisture infiltration through the exterior
building finishes was observed and no significant damaged or missing
stucco components were noted. According to the Site Contacts, exterior
finish repairs were completed at the property in 2013.
907 Dale Apartments LJM Project 18.02.2126
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The exterior wood and hardboard siding accents appeared to be in overall
fair condition with areas of loose and missing wood siding and trim
components observed (see Photograph 17). The exteriors have wood trim.
Exterior finishes are painted. The exteriors were reported to have been last
painted in 2013. Numerous areas of chipped, peeling and missing paint were
observed (see Photograph 15).
Main entries to common areas are constructed of glass storefront doors in
metal frames in the three-story building and metal doors in wood frames in
the two-story buildings (see Photographs 16 and 41). Residential unit entries
consist of wood doors in metal frames. Locking hardware on residential units
includes dead bolts and night latches.
Windows consist of operating slide -by window units with aluminum frames
and thermal glazing. No cracked or broken glass was noted; however, several
windows exhibiting condensate accumulation were observed. The Site
Contacts that the windows are original and more than thirty (30) years old.
The Site Contacts and building residents reported water infiltration and
difficulty operating the existing windows. In general, windows can be
expected to provide approximately 30 years of useful life. Due to observed
conditions and estimated Remaining Useful Life (RUL), window and patio
door replacement is included in the Short Term.
Sealant (caulking) was observed on the building exteriors at wall control
joints and expansion joints, between dissimilar materials, and around
windows and doors. In general, exterior sealants can be expected to provide
approximately 20 years of useful life. Due to observed conditions and
estimated Remaining Useful Life (RUL), exterior sealant replacement is
anticipated and should be completed in conjunction with exterior repainting
during the evaluation period.
Exterior steps are constructed of poured concrete. Interior stairs have carpet
covered open wood treads on wood stringers. No differential movement or
loose treads were observed. Only routine maintenance is anticipated.
Exterior balconies have wood support framing. The balconies are
constructed of plywood decking on wood joists. The landing guardrails are
constructed of wood posts, balusters, and top rails. Evaluation of the
structural integrity of the landings was beyond the scope of this assessment;
however, the balconies appeared to be in overall good to fair condition.
Recommendations:
•.. Short-term Need — Recommendation 8 — Due to observed conditions
and estimated Remaining Useful Life (RUL), replace/repair loose and
missing exterior wood siding components. Repaint exterior painted
surfaces (estimate 40 EA @ $375 / EA = $15,000).
907 Dale Apartments LJM Project 18.02.2126
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•.. Short-term Need — Recommendation 9 — Due to observed conditions
and estimated Remaining Useful Life (RUL), replace common area
exterior entry/exit doors on three-story apartment building (estimate 2
EA @ $4,500 / EA = $9,000).
•.. Short-term Need — Recommendation 10 — Due to estimated Remaining
Useful Life (RUL), replace windows (estimate 124 EA @ $800 / EA =
$99,200).
•.. Short-term Need — Recommendation 11 — Due to estimated Remaining
Useful Life (RUL), replace exterior patio doors (estimate 16 EA @ $950
/ EA = $15,200).
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life (RUL), the property exteriors will require repainting during
the evaluation period.
3.3.4 Roofing — Good to Fair Condition
Descriptions and Conditions: The Site Contacts indicated that several roof
leaks have been reported in the past twelve months and that these roofs
have been repaired.
The primary roof covers the three-story building. This roof construction is
classified as low -slope roofing. The primary roofing material consists of
elastomeric ethylene propylene diene monomer (EPDM) "rubber" roofing
membrane. The roof has single -ply "rubber" roofing membrane base and
edge flashing. Parapet walls have metal copings. According to the Site
Contacts and permit documentation on record at the City of Hutchinson,
the roofing covering the three-story building was replaced in 2014 and is
approximately four (4) year old.
The roofing covering the 1035 building and the maintenance/storage
building consists of elastomeric ethylene propylene diene monomer
(EPDM) "rubber" roofing membrane. The roof has single -ply "rubber"
roofing membrane base and edge flashing. The roofs are topped with stone
ballast. According to the Site Contacts and permit documentation on record
at the City of Hutchinson, the roofing covering the 1035 building was
replaced in 2004 and is approximately fourteen (14) years old.
Evidence of previous roof membrane/leak repairs were observed on the
1035 building that included removing stone ballast from the area
surrounding the repair. To protect the roofing membrane and ensure
adequate drainage, the stone ballast should be redistributed in the areas of
the repair (see Photograph 20). Evidence of inadequate/insufficient
drainage and vegetation accumulation was also observed on the two-story
buildings. To prevent potential damage to the roofing membrane, the stone
ballast should be re -distributed to promote drainage towards roof drainage
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 14
accommodations. In general, EPDM roofing can be expected to provide
approximately twenty (20) years of useful life.
The age of the roofing covering the auxiliary building
(maintenance/storage) is unknown. Water accumulation was observed
throughout the roofing surface. The National Roofing Contractors
Association (NRCA) defines roof ponding as "the excessive accumulation
of water at low-lying areas on a roof that remains after the 48 hours after
the end rainfall under conditions conducive to drying" (NRCA Roofing and
Waterproofing Manual, Fifth Edition). This is a widely accepted definition
in the roofing industry. In addition "excessive accumulation" is normally
considered water at a depth greater than 0.25 inch. Therefore, a roof is
normally considered to have ponding only in areas of water retention that
remain deeper than 0.25 inch after 48 hours after rainfall. Areas of water
accumulation meeting the NRCA definition of ponding were observed.
Based on our observations, type of roofing, and estimated Remaining
Useful Life (RUL), replacement of the roofing covering the two-story
buildings and detached garage structures is anticipated during the
evaluation period.
The roofing covering the 1004 building and the detached garage building
consists of multi -ply bituminous built-up roofing membrane. The roofing is
topped with bituminous flood coat and aggregate. The roofing has built-up
base and edge flashing. A metal drip edge/gravel stop is provided at the
roofing perimeter. The roofing appeared to be in overall good to fair
condition with evidence of previous repair noted. The type and quality of
installation of underlying components of the roof membrane could not be
determined without intrusive investigation and testing. Therefore, the base
sheet, number of inter-plys, thickness and condition of asphalt material, and
the base sheet fastening system could not be definitively ascertained.
According to the Site Contacts and permit documentation on record at the
City of Hutchinson, the roofing covering the 1004 and detached garage
buildings was replaced in 2006 and is approximately twelve (12) years old.
In general, low -slope roofing can be expected to provide approximately
twenty (20) years of useful life. Based on observations, type of roofing and
estimated Remaining Useful Life (RUL), low -slope roofing on the 1004,
1035 and detached garage structure is anticipated during the evaluation
period.
The roof surfaces are drained by edge drainage, some of which is diverted
into gutters that discharge onto the grounds at the base of the building
exterior walls.
No information was available as to the possible existence of any roofing
warranties.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 15
The roofing system is installed on decking constructed of plywood or
strandboard sheathing. No evidence of roof deck or insulation deterioration
was observed or reported. These items should be inspected during any
future roofing repair or replacement. No evidence of fire retardant treated
plywood (FRT) was observed in our limited survey, and no use of FRT was
reported.
Recommendations:
•.. Short Term Need — Recommendation 12: Redistribute stone ballast on
two-story buildings (estimate 1 LS @ $500 / EA = $500).
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life (RUL), replacement of roofing covering the two-story
buildings and detached garage structures are anticipated during the
evaluation period.
3.4 Mechanical and Electrical Systems
3.4.1 Plumbing - Good Condition
Descriptions and Conditions: The Site Contacts indicated that the water
supply lines are copper and the waste lines are PVC and cast iron. LJM
randomly tested water fixtures and identified no inadequate venting or water
pressure.
Domestic hot water is provided by one, 75- to 100-gallon capacity gas -fired
water heater serving one building each (see Photograph 30). The equipment
appeared to be operable and in overall good condition. According to markings
on the water heater equipment, the water heater equipment was replaced in
the 1004 building in 2009; in the 1035 building in 2015 and in the 907
building in 2012. In general, water heater equipment can be expected to
provide approximately fifteen (15) years of useful life. Due to estimated
Remaining Useful Life (RUL), replacement of some of the water heater
equipment is anticipated during the evaluation period.
The scope of our services included observing the plumbing to discover
whether polybutylene tubing is used in the plumbing of the subject property.
Polybutylene water lines in some installations throughout the country have a
history of above average frequency of leakage at the joints and fittings,
especially in hot water lines. As part of the present investigation, LJM
observed limited areas of the accessible plumbing and asked the Site Contacts
about the presence of polybutylene water lines. No polybutylene lines were
observed or reported.
Plumbing fixtures on the property consisted primarily of typical bathroom
fixtures and kitchen sinks. These fixtures are in generally good to fair
condition, requiring only occasional replacement as part of routine
maintenance.
907 Dale Apartments LJM Project 18.02.2126
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The Site Contacts reported that the property has experienced no abnormal
plumbing problems in recent years. LIM observed no items indicating that the
plumbing systems are in less than good condition.
Recommendations:
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life (RUL), replacement of some of the domestic water heater
equipment will be required during the evaluation period.
3.4.2 Heating — Good to Fair Condition
Descriptions and Conditions: Heating for the apartment buildings is
provided by gas -fired low-pressure boilers located in the ground floor
mechanical room in each building.
Heating for the three-story building is provided by one, HydroTherm
Multi -Temp brand gas -fired, low pressure boiler located in the ground floor
mechanical room (see Photograph 32). Heating for the two-story buildings
is provided by one, 150,000 BTU capacity, gas -fired low pressure boilers
located in the ground mechanical room in each building.
The age of the boiler equipment in the three-story building is unknown;
however, appeared to be operable and in overall good condition. According
to permit documentation on record at the City of Hutchinson, the heating
boiler in the 1004 building was replaced in 2006 and the boiler in the 1035
building was replaced in 2016. In general, heating boiler equipment can be
expected to provide approximately 30 years of useful life with an extended
life if well maintained. Due to observed conditions and estimated
Remaining Useful Life (RUL), replacement of the heating boiler equipment
in the three-story building is anticipated during the evaluation period.
According to the Site Contacts, the property has experienced no abnormal
heating system problems in recent years and heating component
repair/replacement is completed on an on -going, as needed basis. Some
repair/replacement of baseboard heating equipment is anticipated during the
evaluation period.
Recommendations:
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life (RUL), replacement of heating equipment in the three-story
building will be required during the evaluation period.
3.4.3 Air Conditioning and Ventilation — Good Condition
Descriptions and Conditions: Air conditioning is provided by individual
through -the -wall cooling units (see Photograph 33). The Site Contacts
reported that the air conditioning units vary in age. In general, air
conditioning units can be expected to provide approximately fifteen (15)
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 17
years of useful life. According to the Site Contacts, the property has
experienced no abnormal air conditioning or ventilating problems in recent
years. The air conditioning and ventilation systems appeared to be in good to
fair condition.
Individual room ventilation is provided through operable windows.
Mechanical ventilation in the kitchens is provided by ductless fans over the
stove and mechanical ventilation in the bathrooms is provided through
individual exhaust fans. In general, bathroom exhaust fans can be expected
to provide approximately 20 to 30 years of useful life, depending on use.
The air conditioning and ventilation systems appeared to be in overall good to
fair condition. According to the Site Contacts, the property has experienced
no abnormal air conditioning or ventilating problems in recent years.
Recommendations:
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life (RUL), some air conditioning unit replacement will be
required during the evaluation period.
3.4.4 Electrical — Good to Fair Condition
Descriptions and Conditions: Primary electrical service is fed from pad -
mounted step-down transformer equipment that supplies power to the facility
through underground conduits to the interior electrical meters (see
Photographs 34-36). The electrical service to the building includes circuit
breakers and 208/120 Volt service.
Each apartment includes 70- to 100-amp capacity service and disconnects
and are separately metered. According to the Site Contacts, service wiring
is copper and interior wiring is copper. The presence of copper interior
branch wiring was confirmed by LIM by removing a representative number
of outlet covers in the apartment units inspected (see Photograph 38).
Ground fault circuit interrupter (GFCI) receptacles are provided in some
bathrooms; GFCI receptacles are not provided in the kitchens.
The electrical panels in the 1004 building are Federal Pacific brand Stab-
Lok panels (see Photograph 37). The Stab-Lok® panels complied with
code requirements at the time of original construction, however, are not
equipped with arc -fault protection (AFCI) and therefore, do not comply
with existing code requirements for new construction. Therefore, should a
substantial amount of property renovation or interior lighting/fixture
alteration be performed which would require that the property be brought
into compliance with the current code requirements, replacement of the
electrical panel would be required. Further, some Federal Pacific brand
panels manufactured prior to 1981 have been classified as a safety hazard
due to questionable operating reliability and the panels and circuits are no
longer manufactured.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 18
The Site Contacts reported that the property has experienced no abnormal
electrical problems in recent years. LIM observed no other items indicating
that the electrical systems are in less than good condition. The electrical
systems appeared to be adequate to meet the tenant requirements with
adequate capacity for future similar tenants.
Recommendations:
•.. Short-term Need — Recommendation 13 — Replace Federal Pacific
brand Stab-Lok® panels and disconnects (estimate 8 EA @ $2,000 / EA
@ $16,000).
•.. Short Term Need — Recommendation 14: Install GFCI receptacles
adjacent to kitchen and bathroom sinks where not currently equipped
(estimate 47 EA @ $50 / EA = $2,350).
3.5 Vertical Transportation - Not Applicable
3.6 Life Safety and Fire Protection
3.6.1 Sprinklers and Standpipes - Not Applicable
3.6.2 Alarm Systems - Good to Fair Condition
Descriptions and Conditions: Fire protection systems provided on site
include smoke detectors, pull boxes, visible alarms, and audible alarms in
the three-story building and smoke detectors in the two-story buildings.
A central fire alarm system equipped with a central fire alarm panel is
provided in the three story building (see Photograph 39). The system
monitors the pull stations and smoke detectors and sounds a local alarm
and automatically alerts an off -site monitoring service or the fire
department. According to permit documentation on record at the City of
Hutchinson, the fire alarm panel was upgraded in 2015. The central alarm
system is tested annually by Ge@ s Fire Safety (private fire protection
contractor) and was reported to have been inspected within the last twelve
months.
All apartments inspected have one or more individual hard -wired smoke
detectors with battery back-up installed. Smoke detectors are provided in the
individual bedrooms and common corridor outside the bedroom area(s).
Carbon monoxide detectors are not provided.
None of the protection equipment was tested in the scope of this survey. LIM
observed no items indicating that the fire protection components are in less
than good condition. Smoke detector replacement is ongoing and of such a
minimal quantity/cost that it is considered routine maintenance.
Recommendations:
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 19
•.. Short-term Need — Recommendation 15 — Provide carbon monoxide
detectors in individual apartments (estimate 40 EA @ $150 = $6,000).
3.6.3 Other Systems — Good Condition
Descriptions and Conditions: Fire protection systems provided on site
include portable fire extinguishers in the common areas (see Photograph 40).
None of the fire protection equipment was tested in the scope of this survey.
However, the fire extinguishers checked were tagged as having been
inspected within the past 12 months (March 2018). LJM observed no items
indicating that the fire protection components are in less than good condition.
Recommendations: None
3.7 Interior Elements
3.7.1 Common Areas — Good to Fair Condition
Descriptions and Conditions: Common areas on site include the
community room, common laundry room, storage room and corridors.
Interior walls of the common areas are of drywall construction and are
finished with paint (see Photograph 21 and 22). The walls are in good
condition. The floors have carpet or vinyl and the ceilings are constructed of
drywall that has been textured and painted or acoustical tile in a suspended
metal grid. Ceilings are in good condition. The Site Contacts reported that
some common area renovation/repairs were completed in 2013. Painting
and minor repairs to interiors are normally considered routine maintenance
and are not included in the cost tables of the PCR.
One laundry room is provided in the 1004 (two-story building) and one
laundry room is provided on each floor of the three-story building for a
total of four laundry rooms provided on -site. Common laundry
accommodations are not provided in the 1035 building. The laundry room
in the 1004 building contains two coin -operated washers and two coin -
operated dryers and each laundry room in the three-story building contains
one washer and one dryer for a total of five (5) washers and five (5) dryers
provided. The washer/dryer equipment appeared to be operable and in
overall good condition. The laundry equipment is leased from an outside
contractor who is solely responsible for equipment maintenance and
replacement.
Recommendations:
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life, replacement of common area flooring will be required
during the evaluation period.
907 Dale Apartments LJM Project 18.02.2126
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3.7.2 Tenant Spaces -Good to Fair Condition
Descriptions and Conditions: Interior walls are of drywall construction and
are typically finished with paint. The walls are in good condition. The floors
are covered with carpeting and vinyl flooring in overall good to fair condition.
The Site Contacts reported that a flooring upgrade program was implemented
at the property in recent years and included installing vinyl flooring
throughout the living areas and bedrooms and is approximately 25%
complete. The ceilings are constructed of drywall that has been textured and
painted. Ceilings are in good condition. Painting and minor repairs to
interiors are normally considered routine maintenance and are not included
in the cost tables of the PNR.
Interior doors consist of wood and hardboard doors in wood frames. Doors
are in good condition and locks are in good condition.
Cabinets in kitchens are constructed with particle core doors and drawer
fronts and are finished with vinyl film or paint. Counter tops are plastic
laminate and sinks are stainless steel. Most cabinets and counter tops are
original and more than 25 years old (see Photographs 25 and 26).
Kitchen appliances include frost -free refrigerators, electric stoves/vent hoods
and dishwashers. Appliances in the inspected apartments were evaluated by
general appearance. They were tested only to see if they would turn on.
According to the Site Contacts, the age of the kitchen appliances vary from
less than five years to more than fifteen (15) years old. The kitchen appliances
are predominately almond in color and are in overall good to fair condition
(see Photographs 25 and 26). On -going appliance replacement is anticipated
during the evaluation period.
Bathroom vanities are constructed with wood core doors and drawer fronts
and are finished with vinyl film or stain and vanish. Counter tops are
manufactured marble with integral cast sinks. In general, bathroom vanities
can be expected to provide approximately 25 years of useful life. Tubs are
fiberglass enclosures. Most of the bathroom fixtures and faucets are more
than twenty-five years old.
The scope of our services included observing the building interiors for
evidence of the presence of Chinese drywall. Drywall imported from China
starting in 2001 contains sulferic compounds that both emit dangerous gases
and react with copper materials (i.e. wiring, piping). According to the US
Consumer Product Safety Commission, the majority of Chinese Drywall
incidents have been reported in Florida and Virginia, with three incidents
reported in Minnesota. LJM observed limited areas of the accessible
plumbing and electrical copper components. No black or powdery
discoloration was observed and no olfactory indications were observed or
reported that would indicate the presence of defective drywall.
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 21
A preliminary assessment and review was completed consisting of visual
observations to document evidence of water damage and/or mold growth.
The preliminary mold review was completed to identify both the presence
of mold and conditions conducive to the growth of mold (i.e. leaking
plumbing, water infiltration). No musty odors or evidence of chronic mold
conditions were noted. The under sink plumbing equipment and bathroom
stools and showers were observed to be in good condition, with no
evidence of chronic or on -going leaks or condensation noted. The on -site
personnel reported that minor leaks associated with the plumbing systems
and/or HVAC equipment are repaired within 48 hours of being reported and
no outstanding plumbing leak repairs are on record.
An area, room, or space that is not available for occupancy because it is in
a substantial state of disrepair due to fire, flood, or other cause is
considered a "Down Area." The Site Contacts and LJM observed one
"down" unit (1004-201) at the time of the site inspection. Renovations
were in progress and scheduled to be completed within the next two weeks;
therefore, repair funds have not been included in the cost tables. The Site
Contacts further reported that ground floor units in the 1035 have
reoccurring water infiltration.
Recommendations:
•.. Short-term Need — Recommendation 16 - Due to observed conditions
and estimated Remaining Useful Life, replace kitchen cabinets, sinks
and fixtures (estimate 25 EA @ $2,200 EA = $55,000).
•.. Short-term Need — Recommendation 17 — Replace vinyl flooring in
kitchen, bathroom and living areas (estimate 25 EA @ $1,100 EA —
$27,500).
•.. Short-term Need — Recommendation 18 - Due to observed conditions
and estimated Remaining Useful Life, replace stoves/vent hoods
(estimate 25 EA @ $560 EA = $14,000).
•.. Short-term Need — Recommendation 19 - Due to observed conditions
and estimated Remaining Useful Life, replace refrigerators (estimate 25
EA @ $600 EA = $15,000).
•.. Short-term Need — Recommendation 20 - Due to observed conditions
and estimated Remaining Useful Life, replace dishwashers (estimate 25
EA @ $350 EA = $8,750).
•.. Short-term Need — Recommendation 21 - Due to observed conditions
and estimated Remaining Useful Life, replace bathroom vanities and
sinks (estimate 25 EA @ $750 EA = $18,750).
•.. Short-term Need — Recommendation 22 - Due to observed conditions
and estimated Remaining Useful Life, replace bathroom fixtures
(estimate 15 EA @ $150 EA = $2,250).
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 22
•.. Short-term Need — Recommendation 23 - Due to observed conditions
and estimated Remaining Useful Life, replace bathtubs, as needed
(estimate 10 EA @ $2,200 EA = $22,000).
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life, replacement of some of the vinyl flooring will be required
during the evaluation period.
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life, replacement of some of the refrigerators will be required
during the evaluation period.
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life, only limited kitchen stove/vent replacement will be required
during the evaluation period.
•.. Reserves Need — Due to observed conditions and estimated Remaining
Useful Life, dishwasher replacement will be required during the
evaluation period.
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4 ADDITIONAL CONSIDERATIONS
This PCA includes items required for a baseline property condition assessment
conforming to ASTM E 2018-15, Standard Guide for Property Condition Assessments:
Baseline Property Condition Assessment Process. There may be additional issues or
conditions at a property that users may wish to assess that are outside the scope of this
ASTM Guide. Additional considerations included in the present PCA include the
following:
4.1 Code Compliance Inquiries
On October 10, 2018, UM submitted a Freedom of Information Act (FOIA) request to
the City of Hutchinson Building Inspection Department requesting whether any
outstanding or unresolved building code compliance violations on record for the
subject property. According to Ms. Andrea Schwartz, Permit Technician with the City
of Hutchinson, no open/outstanding permits are on record for the subject property.
Further, according to Mr. Dave Halquist with the City of Hutchinson Building
Department/Rental Housing, the no outstanding compliance violations are on record
for the property. The property was last inspected by the City on May 1, 2017.
According to the zoning map available on-line at the City of Hutchinson web page, the
subject property is located within a "RY' zoning district, defined in the municipal code
as Medium -High Density Residential. A copy of the zoning map is included in the
Appendix.
4.2 Seismic and Flood Zone Considerations
A definitive flood determination was beyond the scope of this assessment; however,
according to Community/Panel number 27085C0019E of the Flood Insurance Rate
Map, published by the Federal Emergency Management Agency (FEMA), effective
July 7, 2014, the property is located in Zone X, defined as an area outside the 500-year
flood plain with less than 0.2% annual probability of flooding (Annual Probability of
Flooding of Less than one percent). A copy of the FIRM map is included in the
Appendix.
According to the 1994 Uniform Building Code, the property is located on the Seismic
Zone Map under the following seismic zone: Zone 0, defined as an area of very low
probability of damaging ground motion.
4.3 ADA Guidelines
A review of the subject property was performed to assess its compliance to portions of
Title III of the Americans with Disabilities Act (ADA). This Act requires public
accommodations to provide goods and services to persons with disabilities on an equal
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 24
basis with the rest of the general public. After January 26, 1992, the ADA began
requiring that architectural and communication barriers be removed in public areas of
existing facilities when their removal is readily achievable.
The goal of LJM's review is to identify accessibility problems and to provide a guide
for making the facility more usable for people with disabilities. The Department of
Justice recommends this be done by the development of an implementation plan
stating specifically what improvements are determined to be readily achievable. The
scope of LJM's review includes the exterior routes to buildings and accessible lease
units including parking areas, routes to the buildings, curb cuts and ramps, sidewalks,
and exterior entrances. LJM's review also includes the interior routes to a leasing
station, public accommodations, and accessible lease units within the buildings. In
general, LJM's review does not include the interiors of accessible lease units (if any).
The scope of LJM's review is the exterior routes to the leasing office and other public
accommodations (if any) including parking areas, access to the buildings, curb cuts
and ramps, sidewalks, and exterior entrances; and the interior routes to a leasing
station and other public accommodations (if any).
This section of the report is organized according to the International Conference of
Building Officials' "Accessibility Checklist" based on the 1993 Accumulative
Supplement to the Uniform Building Code.
ADA REVIEW
Building History
Yes
No
N/A
Comments
1.
Has the management previously
No information provided.
completed an ADA review?
2.
Does an ADA compliance plan exist for
No information provided.
the property?
3.
Has the plan been reviewed/approved by
No information provided.
outside agencies (engineering firms,
building department, or other agencies)?
4.
Have any ADA related complaints been
received in the past?
Building Access
Yes
No
N/A
Comments
1.
Are there an adequate number (per
1 required adjacent to
regulation) of wheelchair accessible
leasing services;
parking spaces available (96" wide/ 60"
provided.
aisle)
2.
Is there at least one wheelchair
accessible van parking space (96" wide/
96" aisle) for every 8 standard accessible
spaces?
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ADA REVIEW
3.
Are accessible parking spaces located
on the shortest accessible route of travel
from an accessible building entrance?
4.
Does signage exist directing you to
wheelchair accessible parking and an
accessible building entrance?
5.
Is there a ramp from the parking to an
accessible building entrance (1:12 slope
or less)
6.
If the main entrance is inaccessible, are
Threshold non -
there alternate accessible entrances?
conforming.
7.
Is the accessible entrance doorway at
least 32" wide?
8.
Is the door handle easy to open?
(lever/push type knob, no twisting
required, no higher than 48" above floor)
9.
Are entry doors other than revolving
doors available?
Corridors and Elevators
Yes
No
N/A
Comments
1.
Is the path of travel free of obstructions
and wide enough for a wheelchair (at
least 60" wide)?
2.
Are floor surfaces firm, stable and slip
resistant (carpets wheelchair friendly)?
3.
Do obstacles (phones, fountains, etc.)
protrude no more than 4" into walkways
or corridor?
4.
Are elevators controls low enough to be
Elevators not provided.
reached from a wheelchair (48" front
approach/54" side approach)?
5.
Are there raised elevator markings in
Braille and Standard Alphabet for the
blind?
6.
Are there audible signals inside cars
indicating floor changes?
7.
Do elevator lobbies have visual and
audible indicators of the cars arrival?
8.
Does the elevator interior provide
sufficient wheelchair turning area (51" X
68" minimum)?
9.
Is at least one wheelchair accessible
public phone available?
10
Are wheelchair accessible facilities
(restrooms, exits, etc.) identified with
signage?
907 Dale Apartments LJM Project 18.02.2126
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ADA REVIEW
Restrooms
Yes
No
N/A
Comments
1.
Are common area public restrooms
Common restrooms not
located on an accessible route?
provided.
2.
Are pull handles push/pull or lever type?
3.
Are access doors wheelchair accessible
(at least 32" wide)?
4.
Are public restrooms large enough for
wheelchair turnaround (60" turning
diameter)?
5.
Are stall doors wheelchair accessible (at
least 32" wide)?
6.
Are grab bars provided in toilet stalls
(33"-36" above floor)?
7.
Do sinks provide clearance for a
wheelchair to roll under (29" clearance)?
8.
Are sink handles operable with one hand
without grasping, pinching, or twisting?
9.
Are exposed pipes under sink sufficiently
insulated against contact?
10
Are soap dispensers, towel, etc.
reachable (48" from floor for frontal
approach, 54" for side approach)?
11
Is the base of the mirror no more than
40" off floor?
Based on the age of the building (pre 1992), the facility is not required to comply
with current ADA accessibility requirements at the present time. The ADA requires
that any alteration to the subject site after January 26, 1992 be made to the
maximum extent feasible to ensure facility access and usability by a disabled
person. "Alteration" includes remodeling renovation, rehabilitation, reconstruction,
historic renovation, changes in structural elements or walls. Normal maintenance,
re -roofing painting or wall papering, asbestos removal, or changes to mechanical or
electrical systems are not alteration unless they change the usability of the facility.
It is also important to note that the ADA was enacted as a guideline for designing
new buildings and was not necessarily intended to serve as a regulation for existing
buildings. Therefore, implementation of certain upgrades may not necessarily be
mandated due to "grandfather clauses" and/or "undue hardships" involved in
satisfying ADA standards. Upgrades and/or retrofits would most likely be required
only in the event of significant property remodeling, reconstruction or
use/occupancy reclassification. The extent of any upgrade requirements would be
subject to interpretation by any number of city, state or federal agencies.
Corrections of these conditions should be addressed from a liability standpoint but
907 Dale Apartments LJM Project 18.02.2126
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are not code violations. The guidelines are civil rights issues as they pertain to the
disabled.
Designated handicap parking spaces are provided on -site and equipped with vertical
signage, pavement markings (worn) and adjacent access aisles. Installation of a
designated Van Accessible handicap parking space adjacent to the accessible entry
on the three-story building leasing services, including conforming pavement
markings, vertical signage and adjacent access aisle would be considered readily
achievable and therefore, recommended. This work should be completed in
conjunction with asphalt pavement and flatwork repairs discussed in the applicable
sections of this report.
4.4 FHA Guidelines
A review of the subject property was performed to assess its compliance to portions of
the Fair Housing Act (FHA). According to the FHA Accessibility Design and
Construction Requirements, housing first occupied after March 13, 1991 is covered by
FHA. Since the property was constructed subsequent to 1991, FHA guidelines are
applicable. A cursory review of the building entry pathways, amenities; and ground
floor(s) of the dwelling units was completed and appeared to be in general
conformance with FHA requirements.
4.5 Asbestos/Environmental Concerns
The subject property is located in an established mixed -use environment. The
immediate surrounding property includes primarily residential properties.
Observations to document obvious environmental concerns were completed;
however, this assessment did not include environmental research or
sampling/analysis. No obvious environmental concerns such as drums, waste piles,
or indications of underground fuel storage tanks were observed on the subject site.
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5 DOCUMENT REVIEW AND INTERVIEWS
5.1 Document Review
In conducting this investigation, LJM requested that the Client or the Site Contacts
make available for our review certain documents that may provide information about
the subject property to augment the information gathered during our field
observations. These documents were reviewed only if they were made readily
available to LJM at the subject property during our site visit or at our offices prior to
the scheduled preparation of this report.
Our review of these documents does not include our independent verification or
comment on their accuracy or completeness. We assumed that the information
provided in these documents was reliable unless obviously contradicted by our
observations or by other information provided.
The table below includes a list of the documents that LJM requested for review and an
indication as to whether or not they were provided for our review. For documents that
were provided, a brief description of the document is included.
Documents Requested from the Client or Site Contacts
Documents Requested
Provided?
Base building Certificate of Occupancy
Not Provided
Outstanding citations for building and fire -life safety code violations
Not Applicable
Outstanding citations for zoning violations
Not Applicable
Appraisal
Not Provided
Roof warranty information
Not Provided
Other warranty information (boilers, chillers, cooling towers, etc.)
Not Provided
Records indicating the age of material building systems
Not Provided
Invoices or other records indicating historical costs for carpet, vinyl floor covering,
appliances, HVAC equipment, DHW equipment, and other recurring replacements
Not Provided
Invoices or other records of actual costs for capital improvements within the past 3 years
Not Provided
Pending proposals or executed contracts for significant repairs or improvements
Not Provided
ADA accessibility survey
Not Provided
Previously prepared property condition reports or similar studies
Not Provided
Rent roll and records indicating occupancy percentage and turnover rate
Not Provided
Leasing and marketing literature
Not Provided
Construction Drawings (excepts)
Not Provided
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5.2 Interviews
During our site visit, UM interviewed Ms. Carmen Patino, Regional Property
Manager who provided further property information and are referred to throughout
this PCR as the Site Contacts. Ms. Patino has been associated with the subject property
for approximately three years. In LJM's opinion, the Site Contacts were cooperative,
reasonably knowledgeable about the subject property, and provided information that
appeared to be accurate.
Ms. Patino accompanied the UM representative on portions of the walk-through
survey of the property.
UM also interviewed, either in person or by telephone, representatives of various code
enforcement departments identified in the Additional Considerations section of this
report.
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6 OPINIONS OF PROBABLE COSTS
In the process of conducting the PCA at the subject property, LIM has identified various
components, systems, or equipment that are recommended for repair or replacement
during the evaluation period. These items of work were classified as Immediate Needs,
Short-term Repairs, and Physical Needs Over the Term (Reserves) as seemed appropriate
to the degree of urgency of the recommended remedy. Each of these items is discussed in
the body of the report. In addition, all of these items are listed, along with opinions of
probable costs, in either the Immediate and Short-term Repairs table or the Physical
Needs Over the Term (Reserves) table in the Exhibits section of this PCR.
These general -scope opinions of probable costs are based on our experience with past
costs for similar items of work, costs indicated in invoice or bid documents provided for
review, and unit costs in cost estimating publications. The purpose of the opinions of
probable costs is to assist the user in developing a general understanding of the physical
condition of the property.
6.1 Immediate and Short-term Repairs
Immediate repairs are opinions of probable costs that require immediate action as a
result of. (1) material existing or potential unsafe conditions, (2) material building or
fire code violations, or (3) conditions that, if left unremedied, have the potential to
result in or contribute to critical element or system failure within one year or will most
probably result in a significant escalation of remedial cost. The estimated total cost of
immediate repairs for the subject property is $0.
Short-term costs are opinions of probable costs to remedy physical deficiencies, such
as deferred maintenance, that may not warrant immediate attention, but require repairs
or replacements that should be undertaken on a priority basis in addition to routine
preventive maintenance. Such opinions of probable costs may include costs for testing,
exploratory probing, and further analysis should this be deemed warranted by the
consultant. The performances of such additional services are beyond the PCA scope of
work. Generally, the time frame for such repairs is within one to two years. The
estimated total cost of short-term repairs for the subject property is $462,190.
6.2 Physical Needs Over the Term (Reserves)
In addition to the immediate and short-term needs LIM has identified various longer -
term physical needs. These are items of work that are beyond the scope of regular
maintenance and which we feel are necessary to maintain the overall condition of the
property for 12 years from the date of our investigation. In LIM's opinion, these
Physical Needs Over the Term (Reserves), totaling $274,658 (adjusted for inflation),
should be considered for capital reserves over this period, an average expenditure of
$572 per unit per year.
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7 OUT OF SCOPE CONSIDERATIONS
This PCA's purpose, scope, methodology, and intended use are strictly limited to those
set forth in various sections of this PCR. This PCA was performed at the Client's request
using methods and procedures consistent with good commercial and customary practice
in the United States of America for conducting a baseline property condition assessment
conforming with ASTM E 2018-15, Standard Guide for Property Condition
Assessments: Baseline Property Condition Assessment Process. The table below lists, for
informational purposes only, some activities that are generally excluded from or
otherwise represent limitations to the scope of this PCA, as prepared in accordance with
this ASTM Guide. These should not be construed as all-inclusive or implying that any
exclusion not specifically identified is included in this scope or is a PCA requirement
under this Guide.
ASTM E 2018-15 Out of Scope Considerations
E 2018-15
Items Not Included in the Present Scope
Reference
(Not a comprehensive listing)
8.4.1.8
Site Utilities: Evaluating operating conditions of any utility systems or accessing manholes or utility
pits.
8.4.2.2
Structural Frame and Building Envelope: Entering crawl or confined space areas. (However, field
observer should observe conditions to the extent easily visible from the point of access to the crawl or
confined space areas.)
8.4.2.2
Structural Frame and Building Envelope: Determining previous substructure flooding or water
penetration, unless easily visible or if such information is provided.
8.4.3.2
Roofs: Walking on pitched roofs, on any roof areas that appear to be unsafe, or on roofs with no built-
in access. Determining any roofing design criteria.
8.4.4.2
Plumbing: Determining adequate pressure and flow rate or fixture -unit values and counts. Verifying
pipe sizes and verifying the point of discharge for underground systems.
8.4.5.2
Heating: Observation of flue connections, interiors of chimneys, flues or boiler stacks, tenant -owned
equipment, or tenant -maintained equipment.
8.4.6.2
Air Conditioning and Ventilation: Evaluating process related equipment, tenant -owned equipment, or
tenant -maintained equipment.
8.4.7.2
Electrical: Removing electrical panel and device covers, except if removed by building staff.
Evaluating EMF issues. Electrical testing or operating of any electrical devices. Evaluation of process
related equipment, tenant -owned equipment, or tenant -maintained equipment.
8.4.8.2
Vertical Transportation: Examining cables, sheaves, controllers, motors, or inspection tags. Entering
elevator/escalator pits or shafts
8.4.9.1
Life Safety / Fire Protection: Determining National Fire Protection Association (NFPA) hazard
classifications. Classifying or testing fire rating of assemblies.
8.4.10.2
Interior Elements: Operating appliances or fixtures. Determining or reporting STC (Sound
Transmission Class) ratings and flammability issues/regulations.
11.1.1
Removing or relocating materials, furniture, storage containers, personal effects, debris material or
finishes; conducting exploratory probing or testing; dismantling or operating of equipment or
appliances; or disturbing personal items or property which obstructs access or visibility.
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ASTM E 2018-15 Out of Scope Considerations
E 2018-15
Items Not Included in the Present Scope
Reference
Not a comprehensive listing)
11.1.2
Preparing engineering calculations (civil, structural, mechanical, electrical, etc.) to determine any
system's, component's, or equipment's adequacy or compliance with any specific or commonly
accepted design requirements or building codes, or preparing designs or specifications to remedy any
physical deficiency.
11.1.3
Taking measurements or quantities to establish or confirm any information or representations
provided by the owner or user such as size and dimensions of the subject property or subject building,
any legal encumbrances such as easements, dwelling unit count and mix, building property line
setbacks or elevations, number and size of parking spaces, etc.
11.1.4
Reporting on the presence or absence of pests such as wood damaging organisms, rodents, or insects
unless evidence of such presence is readily apparent during the course of the field observer's walk-
through survey or such information is provided to the consultant by the owner, user, property
manager, etc. The consultant is not required to provide a suggested remedy for treatment or
remediation, determine the extent of infestation, nor provide opinions of probable costs for treatment
or remediation of any deterioration that may have resulted.
11.1.5
Reporting on the condition of subterranean conditions such as underground utilities, separate sewage
disposal systems, or wells; systems that are either considered process -related or peculiar to a specific
tenancy or use, waste water treatment plants; or items or systems that are not permanently installed.
11.1.6
Entering or accessing any area of the premises deemed to pose a threat of dangerous or adverse
conditions with respect to the field observer or to perform any procedure that may damage or impair
the physical integrity of the property, any system, or component.
11.1.7
Providing an opinion on the condition of any system or component that is shutdown, or whose
operation by the field observer may significantly increase the registered electrical demand -load.
However, consultant is to provide an opinion of its physical condition to the extent reasonably
possible considering its age, obvious condition, manufacturer, etc.
11.1.8
Evaluating acoustical or insulating characteristics of systems or components.
11.1.9
Providing an opinion on matters regarding security of the subject property and protection of its
occupants or users from unauthorized access.
11.1.10
Operating or witnessing the operation of lighting or other systems typically controlled by time clocks
or that are normally operated by the building's operation staff or service companies.
11.1.11
Providing an environmental assessment or opinion on the presence of any environmental issues such
as asbestos, hazardous wastes, toxic materials, the location and presence of designated wetlands,
Indoor Air Quality (IAQ), etc.
11.2
Warranty, Guarantee and Code Compliance Exclusions - By conducting a PCA and preparing a
11.2.1
PCR, the consultant is merely providing an opinion and does not warrant or guarantee the present or
future condition of the subject property, nor may the PCA be construed as either a warranty or
11.2.2
guarantee of any of the following: 1) Any system's or component's physical condition or use, nor is a
PCA to be construed as substituting for any system's or equipment's warranty transfer inspection, 2)
11.2.3
Compliance with any federal, state, or local statute, ordinance, rule or regulation including, but not
limited to, building codes, safety codes, environmental regulations, health codes or zoning ordinances
or compliance with trade/design standards or the standards developed by the insurance industry.
However, should there be any conspicuous material present violations observed or reported based
upon actual knowledge of the field observer or the PCR reviewer, they should be identified in the
PCR; 3) Compliance of any material, equipment, or system with any certification or actuation rate
program, vendor's or manufacturer's warranty provisions, or provisions established by any standards
that are related to insurance industry acceptance/approval such as FM (Factory Mutual), State Board
of Fire Underwriters, etc.
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8 LIMITING CONDITIONS
LJM has performed this investigation with the understanding that a PCA cannot wholly
eliminate the uncertainty regarding the presence of physical deficiencies and the
performance of a subject property's building systems. Preparation of a PCR in
accordance with ASTM E2018-15 is intended to reduce, but not eliminate, the
uncertainty regarding the potential for component or system failure and to reduce the
potential that such component or system may not be initially observed.
This PCR was prepared recognizing the inherent subjective nature of the consultant's
opinions as to such issues as workmanship, quality of original installation, and estimating
the remaining useful life of any given component or system. There may be other alternate
or more appropriate schemes or methods to remedy the physical deficiencies. LJM's
opinions are generally formed without detailed knowledge from individuals familiar with
the component's or system's performance.
Our services described herein were performed and our findings and recommendations
were prepared in accordance with generally accepted consulting practices for this
geographical area at this time. This warranty is in lieu of all other warranties, either
expressed or implied. While LJM has made every reasonable effort to properly evaluate
the property conditions within the contracted scope of services, it should be recognized
that this investigation is limited in several important respects including, but not limited
to, the following:
Our findings and conclusions were formed under time constraints and were based
primarily on the visual appearance of the property at the time of our site visit and on
comparative judgments with similar properties in the LJM site inspector's experience.
Our site observations included only areas that were readily accessible to our
representative without opening or dismantling any secured components or areas. The
scope did not include invasive investigation, component sampling, laboratory analysis, an
environmental site assessment, or engineering evaluations of structural, mechanical,
electrical, or other systems with related calculations and review of design assumptions.
Some of our conclusions were partially based on information provided by others
including representatives of the client, the property owner, the property manager,
contractors servicing the property, and local building code officials. For the purposes of
this report, we have assumed this information to be complete and correct unless otherwise
noted. LJM assumes no liability for incorrect information provided by others.
Our opinions of probable costs represent a preliminary opinion only and are neither a
quote nor a warranty or representation as to the actual costs that may be incurred. It is not
the intent of this investigation to prepare or provide exact quantities or identify the exact
locations of items or systems as a basis for preparing opinions of probably costs. These
estimates are based on typical cost data that may not fully characterize the scope of the
site conditions and are further limited by possible future changes in technology, by
907 Dale Apartments LJM Project 18.02.2126
Hutchinson, Minnesota Property Condition Report, Page 34
regulatory requirements, by site location, and by contingencies that cannot reasonably be
discovered until after commencement of on -site construction activities. These estimates
do not address the cost impact of the possible presence of asbestos -containing materials
(ACM) on renovation or demolition activities. LJM shall not be liable to the Client nor
any other party for any costs or expenses that may be incurred in excess of these
estimates, for any losses that may be incurred as a result of these estimates being different
from the actual costs, nor for any damages whatsoever in connection with these
estimates.
This report is intended for the sole use of 907 Dale Street LLC. The scope -of -services
performed in execution of this investigation may not be appropriate to satisfy the needs of
other users, and any use or re -use of this document or its findings, conclusions, or
recommendations is at the risk of said user. The LJM Group Inc. is not responsible for
conclusions, opinions, or recommendations made by others based on this information.
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EXHIBITS
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9.1 Cost Estimate Tables
Immediate and Short Term Physical Needs
#
Description of Work (Immediate/Short)
Quantity
Unit
Unit Cost
Item Cost
1
Complete drainage repair/correction to prevent water
2
EA
$20,000
$40,000
infiltration into ground floor common areas and
apartments.
2
Replace asphalt pavement. Repair base soils, as
25,000
SF
$3.25
$81,250
needed.
3
To prevent water accumulation, level/repair concrete
650
SF
$4
$2,600
pedestrian walk located along west side of the two-
story buildings.
4
For ADA conformance, repair/replace the concrete
170
SF
$12
$2,040
pedestrian walkway that provides access from the
parking surface to accessible building entry/exit.
5
To prevent additional crack widening and potential
1
LS
$3,000
$3,000
damage to concrete flatwork, asphalt pavement and
building foundations, remove volunteer vegetation.
6
Repair/re-align bent and deflected pole -mounted
3
EA
$500
$1,500
lighting along the east side of the three-story
building.
7
Due to observed conditions, remove/raze auxiliary
950
SF
$4
$3,800
maintenance/storage building.
8
Due to observed conditions and estimated Remaining
40
EA
$375
$15,000
Useful Life (RUL), replace/repair loose and missing
exterior wood siding components. Repaint exterior
painted surfaces.
9
Due to observed conditions and estimated Remaining
2
EA
$4,500
$9,000
Useful Life (RUL), replace common area exterior
entry/exit doors on three-story apartment building.
10
Due to estimated Remaining Useful Life (RUL),
124
EA
$800
$99,200
replace windows on three-story building.
11
Due to estimated Remaining Useful Life (RUL),
16
EA
$950
$15,200
replace exterior patio doors.
12
Redistribute stone ballast on two-story buildings.
1
LS
$500
$500
13
Replace Federal Pacific brand Stab-Lok® panels and
8
EA
$2,000
$16,000
disconnects.
14
Install GFCI receptacles adjacent to kitchen and
47
EA
$50
$2,350
bathroom sinks where not currently equipped.
15
Provide carbon monoxide detectors in individual
40
EA
$150
$6,000
apartments.
16
Due to observed conditions and estimated Remaining
25
EA
$2,200
$55,000
Useful Life, replace kitchen cabinets, sinks and
fixtures.
17
Replace vinyl flooring in kitchen, bathroom and
25
EA
$1,100
$27,500
living areas.
18
Replace stoves/vent hoods.
25
EA
$560
$14,000
19
Replace refrigerators.
25
EA
$600
$15,000
Immediate and Short Term Physical Needs
#
Description of Work Immediate/Short
Quantity
Unit
Unit Cost
Item Cost
20
Replace dishwashers.
25
EA
$350
$8,750
21
Replace bathroom vanities and sinks.
25
EA
$750
$18,750
22
Due to observed conditions and estimated Remaining
Useful Life, replace bathroom fixtures.
25
EA
$150
$3,750
23
Due to observed conditions and estimated Remaining
Useful Life, replace bathtubs, as needed.
10
EA
$2,200
$22,000
Immediate Needs Subtotal
$0
Short Term Needs Subtotal
$462,190
Total for Immediate and Short Term Needs
$462,190
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9.2 Location Map, Site Plan, and Floor Plans
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Figure 1
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9.3 Photographic Documentation
1. 1 itle Flnotograpn
.................................................................................................................................................................................................................................................
j. General View of F roperty: 5outn Elevation
5. General View of F roperty: vvest Elevation
1. C3eneral view of Nroperty: North Elevation
................................................................................................................................................................................................................................................
4. General View of F roperty: Last Elevation
o. uetacnea uarage Structure
7. Asphalt Parking and Paving
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8. Asphalt Parking and
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16. Exterior Steps/Main Entry
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17. Exterior Building Finishes: Missing Siding
20. General View of Roofin
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21. Interior of Common Area: Laundry Room
25. Interior of Apartment Unit: Kitchen
.................................................................................................................................................................................................................................................
27. Interior of Apartment Unit: Bedroom
.................................................................................................................................................................................................................................................
29. Interior of Apartment Unit: Bathroom
.................................................................................................................................................................................................................................................
26. Interior of Apartment Unit: Kitchen
................................................................................................................................................................................................................................................
28. Interior of Apartment Unit: Bathroom
................................................................................................................................................................................................................................................
30. Hot Water Equipment
................................................................................................................................................................................................................................................
31. Undersink Plumbing
33. HVAC Equipment: Cooling
35. Electrical Meter Center
32. HVAU Equipment: Heating
34. Electrical Transformer Equipment
36. Electrical Panel
3/. Electrical Panel: Stab-Lok
39. Central Alarm Panel
41. Handicap Accessibility Provision: Parking
.................................................................................................................................................................................................................................................
38. Uistribution Wiring
4U. Fire Protection Component
42. Handicap Accessibility Provision: Ramp
................................................................................................................................................................................................................................................
9.4 Supporting Documentation
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9.5 Acronyms and Definitions
Some of the terms and acronyms used in this PCR are defined below:
ADA The Americans with Disabilities Act
appropriate inquiry a request for information conducted by Freedom of Information
Letter (FOIL), verbal request, or by other written request made by fax, electronic mail,
overnight courier, or U.S. mail. Appropriate inquiry includes a good -faith effort
conducted by the consultant to obtain the information considering the time constraints
to prepare and deliver the PCR.
ASTM— American Society for Testing and Materials
building systems — interacting or independent components or assemblies that form
single integrated units that comprise a building and its site work. Examples are
pavement, structural frame, roofing, etc.
BUR — Built-up Roofing
deferred maintenance — physical deficiencies that cannot be remedied with routine
maintenance, normal operating maintenance, etc., excluding de minimis conditions,
which generally do not present a material physical deficiency to the subject property.
easily visible — describes items, components, and systems that are conspicuous, and
which may be observed visually during the walk-through survey without intrusion,
removal of materials, exploratory probing, use of special protective clothing, or use of
special equipment.
EIFS Exterior Insulation and Finish System
EUL Expected Useful Life
expected useful life the average amount of time in years that an item, component, or
system is estimated to function when installed new, assuming that routine maintenance
is performed in a timely manner.
FEMA Federal Emergency Management Agency
FOIA — U.S. Freedom of Information Act (5 USC 552 et seq.) and similar state
statutes.
HVAC — Heating, Ventilating and Air Conditioning
immediate costs — opinions of probable costs that require immediate action as a result
of any of the following: (1) material existing or potential unsafe conditions, (2)
material building or fire code violations, or (3) conditions that, if left unremedied, have
the potential to result in or contribute to critical element or system failure within one
year or will result most probably in a significant escalation of remedial cost.
material, adj. — having significant importance or great consequence to the subject
property's intended use or physical condition.
observation — the visual survey of items, systems, conditions, or components that are
readily accessible and easily visible during a walk-through survey.
obvious — plain, evident, and readily accessible; a condition or fact not likely to be
ignored or overlooked by a field observer when conducting a walk-through survey;
that which is practically reviewable and would be understood easily by a person
conducting the PCA.
opinions of probable costs — estimation of probable costs or preliminary budgets for
suggested remedies.
PCA — Property Condition Assessment
PCR — Property Condition Report
physical deficiency — conspicuous defect or significant deferred maintenance of a
property's material systems, components, or equipment as observed during the field
observer's walk-through survey. Included within this definition are material life -safety
or building code violations and material systems, components, or equipment that are
approaching or have reached or exceeded their typical EUL or whose RUL should not
be relied upon in view of actual or effective age, abuse, excessive wear and tear,
exposure to the elements, lack of proper or routine maintenance, etc. This definition
specifically excludes deficiencies that may be remedied with routine maintenance,
miscellaneous minor repairs, normal operating maintenance, etc., and excludes de
minimis conditions that generally do not constitute a material physical deficiency of
the subject property.
property — the site improvements, which are inclusive of both site work and buildings.
property condition assessment — the process by which a person or entity observes a
property, interviews sources, and reviews readily available documentation for the
purpose of developing an opinion and preparing a PCR of a commercial real estate's
current physical condition.
property condition report — a written report, prepared in accordance with the
recommendations contained in the ASTM E 2018-15 Guide, that outlines the
consultant's observations, opinions as to the subject property's condition, and opinions
of probable costs to remedy any material physical deficiencies observed.
publicly available — records or other information, the source of which allows access to
the information by anyone upon request.
readily accessible — describes areas of the property that are promptly made available
for observation by the field observer at the time of the walk-through survey and do not
require the removal of materials, personal property, furniture, etc., and that are safely
accessible in the opinion of the field observer.
readily available — describes information or records that are easily and promptly
provided to the consultant upon making a request in compliance with an appropriate
inquiry and without the need for the consultant to research archive files.
remaining useful life — a subjective estimate based upon observations, or average
estimates of similar items, components, or systems, or a combination thereof, of the
number of remaining years that an item, component, or system is estimated to be able
to function in accordance with its intended purpose before warranting replacement.
Such period of time is affected by the initial quality of an item, component, or system,
the quality of initial installation, the quality and amount of preventive maintenance
exercised, climatic conditions, extent of use, etc.
RTU — Rooftop Unit
RUL — Remaining Useful Life
short-term costs — opinions of probable costs to remedy physical deficiencies, such as
deferred maintenance, that may not warrant immediate attention, but require repairs or
replacements that should be undertaken on a priority basis in addition to routine
preventive maintenance. Such opinions of probable costs may include costs for testing,
exploratory probing, and further analysis should this be deemed warranted by the
consultant. The performances of such additional services are beyond the PCA scope of
work. Generally, the time frame for such repairs is within one to two years.
structural frame — the components or building system that supports the building's
nonvariable forces or weights (dead loads) and variable forces or weights (live loads).
9.6 Qualifications
Therese M. Hovanec
Senior Project Manager
Profile Ms. Hovanec has over 25 years of experience in consulting
engineering, including performing civil engineering
construction surveys, Property Condition Assessments
(PCA) and Phase I/II Environmental Site Assessments
(ESA), and forensic engineering.
Project Experience Performed over 500 combination Phase I Environmental
Site Assessments (ESA) and Property Condition
Assessment (PCA) projects throughout the country.
Performed pre -purchase due diligence inspections for
commercial and multifamily residential properties
throughout the country and Puerto Rico.
Performed forensic engineering investigations involving
concrete, masonry, and building construction components
and provided expert witness testimony and support.
Coordinated and completed Phase II investigations,
including subsurface investigations and coordination with
regulatory agencies for approval and confirmation of
remedial activities.
Selected clients have included the Continental Property
Group; JPI, Inc.; Realife, Bear Stearns, CRIIMI Mae
Services, and John Hancock Real Estate Finance.
Education/ B.C.E. Bachelor of Civil Engineering — University of
Registration Minnesota
Building Inspections Services ADA Training Course —
University of Texas -- Arlington
Contractors License — State of California
HUD MAP Training Program — Minneapolis, MN
K. Jeff Fairchild
Project Manager
Profile Mr. Fairchild has over 25 years of experience in
construction evaluation, renovation, and management,
including contracting and renovation, institutional
management and facility evaluation. His experience also
includes performing combination Phase I Environmental
and Property Condition site assessments.
Project Experience Performed over 500 Property Condition Assessment (PCA)
projects throughout the country and combination Phase I
Environmental Site Assessments (ESA) and PCAs.
Developed nationwide program of conducting property
condition assessment services for national engineering
consulting company. Responsibilities included development
of numerous protocols, design of inspection systems and
forms, hiring and training of inspectors, coordination of
project scheduling, and client relations.
Supervised workforce in performing Property Condition
Assessments (PCA) and Phase I/II Environmental Site
Assessments for portfolios totaling approximately
$250,000,000 in assets.
Managed roof -consulting project for national engineering
firm, performing roof testing and evaluation. Project
included identification of existing roofing systems,
evaluation of current conditions, analysis of existing
damage and defects, survey of system moisture using
capacitance and nuclear gauges, and general
recommendations for repairs/replacement. Completed 80
campuses, with over 400 buildings in a 13-week period.
Education/ Bachelor of Arts — Hardin Simmons University
Certification
Master of Divinity Degree, S.W.B. T.S
Registered Roof Observer (ROO) — Roof Consultants
Institute
Professional Professional Member, The Roof Consultants Institute (RCI)
Affiliations
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Hutchinson Pillars Project "Public Comment" Report
Department: City Council
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Steve Cook
Agenda Item Type:
Presenter: None
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the December 27 council meeting, the Public Arts Commission announced that they would be accepting public
comments on the "Hutchinson Pillars" project that is proposed to be a part of the Main Street 2020 streetscaping plan.
Comments would be accepted through January 31, 2019. Project description information and comment forms were
available at city hall and on the Public Arts Commission website.
In addition to the announcement at the December 27 meeting, the public was invited to submit comments in a letter to
the editor in the Hutchinson Leader, posts on the city's Facebook page, and in a follow-up reminder at the end of the
January 22 council meeting.
Attached is a report of the comments received, as well as the project description and comment form.
BOARD ACTION REQUESTED:
None/Report Only
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
'HUTCHINSON
�PIIBLIC ARTS
"Hutchinson Pillars" Project Description
Background: As plans were being developed for the Main Street 2020 reconstruction project, the City,
MnDOT, the project consultant, and the citizens' advisory committee discussed a variety of
streetscaping options that could be included as part of the project.
Opportunities to add public art was one option that was discussed and the Hutchinson Public Arts
Commission (PAC) was encouraged to take the lead on developing a plan to include public art.
Basis: The PAC wanted to incorporate art and history into the project, which is consistent with the 2013
Imagine Hutchinson Downtown Plan and the City's recently adopted strategic plan.
At the same time, it was important that the project complement the historic nature of downtown and
be in harmony with other streetscaping efforts. The PAC also wanted the art to be visible and
accessible, while celebrating the city's past, present and future.
Theme: Through a number of discussions, the PAC settled on the idea of four pillars placed at strategic
locations along Main Street. Each of the pillars will represent a core value that has been important to
Hutchinson since its founding. The four values are Service, Humanity, Stewardship and Education. Each
of these is broad enough that they encompass a variety of important community ideals. Some examples
for each are included below.
• Service: includes our veterans, emergency service personnel, service clubs, government,
volunteerism and partnerships.
• Humanity: includes faith, equality, helping others, tolerance, compassion, generosity, the arts,
history and building community.
• Stewardship: includes our parks, trails, the river, recycling and composting, our urban forest,
renewable energy and various environmental efforts.
• Education: includes life-long learning, our families, our schools (public and private), teachers,
programs, extracurricular activities and non -school related activities.
Elements: Each pillar will be four feet tall and two feet square. The pillars will have yellow brick facing
similar to the library and bandshell in library square. On top of each pillar will be a bronze oak tree (or
similarly durable material) approximately two feet tall.
Raised metal side panels will be placed on the two non -traffic sides of each pillar and will incorporate art
and text to tell the meaning of the pillar's value and its relation to Hutchinson. The panels may also be
arched to compliment the windows of the library, downtown power plant and other streetscaping.
The oak tree was chosen for the art on top of the pillars because the oak tree is symbolic of strength,
protection, longevity, wisdom, nobility, safety, dignity and steadiness. Their extensive root system is
also part of their strength and foundation, just like the values are part of Hutchinson's roots and
foundation.
In addition, the oak tree has always been a part of Hutchinson and local stands are remnants of the Big
Woods that transitioned into the western prairies. The tree art also recognizes Hutchinson's status as
Minnesota's second oldest Arbor Day Foundation "Tree City USA" (40t" year in 2018).
Locations: With MnDOT's help, several possible locations were identified. Three of the locations will be
in new Main Street bump -outs; including at the SW corner of 15t Ave North (by Dairy Queen) and at the
Northeast and Southwest corners of 15t Ave S (by Library Square and Citizen's Bank). The fourth location
is just off Main Street along the north side of 3rd Ave South (by the post office).
The 15t Ave North and 3rd Ave South locations book -end downtown, while the 15t Ave South locations
provide balance in the center.
Financing: Proposed financing for the project will come from a combination of city funds (up to
$38,000), public art funds ($18,000) and grants ($19,000). Please note that the city and public art funds
will come from existing funds so taxes will not need to be raised for this project. Also, the budget is
based on conservative estimates and actual costs could be less.
Art Selection Process: Following preliminary approval by the city council, the PAC will solicit artists for
both the oak tree sculptures and the side panel art. Selection of the artists and the artwork will be done
by a panel consisting of PAC members, council members and community members for the council's final
approval.
I HUTCHINSON
I PUBLIC ARTS
Main Street 2020 "Hutchinson Pillars" Comment Form
(Due by January 31, 2019)
Name:
Address:
City:
Comments (additional comments can be included on the back):
Forms may be dropped off at city hall, mailed to the address below or emailed to
info@ hutchinsonpublicarts.com. Thank you!
Hutchinson Public Arts Commission
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
I-L HUTCHINSON
PUBLIC ARTS
"Hutchinson Pillars" Public Comment Report
The Public Art Commission received sixteen comments about the "Hutchinson Pillar" project. Four were
received by email, one was dropped off at city hall and the rest were received by postal mail.
Of the sixteen, three comments were against the project and the rest were in support. To summarize,
the comments against the project were concerned about the cost and if it was the best use of the
money. Those in favor expressed support for making art a part of the Main St. 2020 project for a variety
of reasons. The comments received are listed below in their entirety.
Opposed:
PLEASE, PLEASE stop spending tax dollars on the ARTS. I worry that we will eventually end up with that
very horrid River Horse. You cannot come up with a better way to use $38,000 tax dollars? If the ARTS
want to put up eyesores, establish the equivalency of the dog park, for which the ARTS should pay.
Please use my money more wisely. Thank you.
Just one more waste of taxpayer money!
Hello, In regards to spending $75,000 for pillars for Hutchinson Main Street, I can see no justification for
spending that amount of money. This is twice as much as I make through my two jobs in an entire year.
Taxes are high in town. The town is well managed by the council. But I don't believe this is money well
spent. Thank You.
In Favor:
I like art. I support more art in Hutchinson. Yah!
I'm writing in support of the addition of artwork into the Main Street expansion project. Art work
incorporated into a downtown is aesthetically pleasing and will enhance the appearance and
atmosphere of the area. Thank you.
The pillar project is an excellent chance to dress up main Street during the 2020 MNDOT project. The
Pillars, Streetscape and the pedestrian friendly changes will help to improve the dynamic of downtown.
It fits well with the Carnegie Library, the State Theater as well as the other historic components in
downtown.
I-L HUTCHINSON
PUBLIC ARTS
The pillar project is a great way to add something aesthetically pleasing to downtown Hutchinson.
Public art is a great way to enhance and walking space and this project would only add to what is already
located in our downtown. The proposal for the design is perfectly symbolic of the community and I love
that they will include educational, historical information on them as well. These pillars would be able to
be enjoyed year round, and would require practically no maintenance. All in all, this project would help
develop downtown in an attractive way, highlight the values and history of our community for both
residents and visitors, and, with all funding coming from existing sources, would not come at the
expense of the taxpayer.
I support the addition of the new public art as a part of the main Street 2020 project in Hutchinson. As
an avid traveler, I am drawn to cities that offer public art. I feel strongly about the opportunity
Hutchinson has to improve/enhance the arts community with this project.
We are in favor of adding public art to the mainstreet project of 2020.
I would like to see art included as a key part of Main Street 2020, with the focus on presenting the work
of a diverse group of artists.
I support the "Hutchinson Pillars" project. Public art is a draw for me a I travel from town to town. What
a great way to support our community with pillars representing Service, Humanity, Stewardship &
Education. How could this be looked as anyway but great for Hutchinson.
We support the public art project that will place bronze tree sculptures on Main Street. This project ties
nicely with Hutchinson's tree city designation0.
I am in favor of putting art on main Street Hutchinson for the 2020 project.
Art in our community is not only attractive, but brings people together. It's incentive to get out &
explore!
The followine is from one comment letter:
I have been following the articles and information on the upcoming project that would tie to the 2020
Downtown Project.
I like the idea of the pillars in the downtown area. I think they would fit in very well, both in the artistic
sense as well as the placement and timing. The sense of being able to walk through downtown and see
the different pillars and read the information on each appeals tome much more than just one larger
statement piece placed in one spot.
I_L HUTCHINSON
PUBLIC ARTS
There has been a good reception to the Sculpture Walk these past years and this builds on that. One
piece of artwork doesn't draw someone to Hutchinson, but being known as a community of sculptures,
artwork, murals, trails music and art festivals, theater and more does draw people to the areas to
explore. Once here there are plenty of other things to entice them to stay or come back. Also having a
community that appreciates and places value on the arts does influence people when they are deciding
if they want to take a job in Hutchinson and move themselves or their families here.
Many non-profit groups are investing in the arts in town and it shows when you look at the arts
economic development research and studies that have been done. This project definitely adds to that.
The other piece I like is how it relates to all walks of life in Hutch, whether it be the arts, history,
education or our social fabric. The educational component is something that could be expanded on in
the future.
I highly recommend this project to move forward.
The following is from one comment letter:
My wife and I strongly support public art in the Hutchinson Pillars Project. We live near to downtown
and enjoy walking to the park, library, restaurants and movie theater. Part of the enjoyment comes from
a city center that is well -kept, active with businesses, and has aesthetic value.
We regularly bring visitors to the statues of the Hutchinson Brothers and Chief Little Crow to share
about or town's history. Having public symbols help remind us of the values and history. Sharing stories
about Hutchinson's past makes us proud of and excited for the future of our home.
The addition of the town pillars will further improve the downtown area by expanding the impacted
areas of art and serving as a constant reminder of the unifying elements of Hutchinson for those who
see them daily. Additionally by displaying this art and Hutchinson's values prominently, we get to share
the story with visitors and travelers.
This project will be a great investment locally and artistic billboard for the great things happening in
Hutchinson.
Submitted by Steve Cook, Public Arts Commission Chair.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/23/19 - 2/12/19
Check Date
Check
Vendor Name
Description
Amount
01/23/2019
204295
FORBES AUTO & SERV
FORBES UB ADJUSTMENT 12/21 PYMT
900.00
01/25/2019
204296
TIFFANY WALKER
REFUND FOR PRCE FEE DUE TO INJURY
84.00
02/01/2019
EFT874
EFTPS
PAYROLL 1/13 - 1/26/2019
66,065.62
02/01/2019
EFT875
Child Support
PAYROLL 1/13 - 1/26/2019
149.54
02/01/2019
EFT876
MN Dept of Revenue
PAYROLL 1/13 - 1/26/2019
13,464.13
02/01/2019
EFT877
Provident Life
PAYROLL 1/13 - 1/26/2019
666.41
02/01/2019
EFT878
PERA
PAYROLL 1/13 - 1/26/2019
50,586.22
02/01/2019
EFT879
TASC-Flex
PAYROLL 1/13 - 1/26/2019
1,532.02
02/01/2019
EFT880
TASC-H S A
PAYROLL 1/13 - 1/26/2019
13,322.85
02/01/2019
EFT881
ICMA
PAYROLL 1/13 - 1/26/2019
2,360.00
02/01/2019
EFT882
VOYA
PAYROLL 1/13 - 1/26/2019
480.00
02/01/2019
EFT883
MNDCP
PAYROLL 1/13 - 1/26/2019
350.00
02/01/2019
204297
Manual Payroll check
PAYROLL 1/13 - 1/26/2019
338.43
02/01/2019
204298
NCPERS
PAYROLL 1/13 - 1/26/2019
368.00
02/01/2019
204299
HART
PAYROLL 1/13 - 1/26/2019
566.37
02/12/2019
204300
48FORTY SOLUTIONS, LLC
PALLETS FOR CREEKSIDE PRODUCTION
15,688.02
02/12/2019
204301
ABDO EICK & MEYERS
2018 SERVICES FOR FINANCIAL AUDIT
4,500.00
02/12/2019
204302
ACE HARDWARE
VARIOUS REPAIR & MAINTENANCE SUPPLIES
560.84
02/12/2019
204303
VOID
02/12/2019
204304
ALLSTATE PARTS OF GLENCOE
BRACETS, MUDFLAPS FOR CREEKSIDE SEMI -TRACTOR
261.18
02/12/2019
204305
ALPHA WIRELESS
JANUARY MAINT- POLICE COMMUNICATIONS
1,094.75
02/12/2019
204306
AMC
SWAA WINTER TRAINING SEMINAR- CREEKSIDE
40.00
02/12/2019
204307
AMERICAN BOTTLING CO
FEBRUARY COST OF GOODS - LIQUOR STORE
132.32
02/12/2019
204308
AMERICAN TEST CENTER
#LADDER TRUCK 1: ANNUAL SAFETY INSPECTION
600.00
02/12/2019
204309
AMERICAN WATER WORKS ASSN
MEMBERSHIP 4/1/19 - 3/31/20
208.00
02/12/2019
204310
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING FEES/BOARDING
1,026.62
02/12/2019
204311
ARCTIC GLACIER USA INC.
JANUARY COST OF GOODS - LIQUOR STORE
259.40
02/12/2019
204312
ARNOLD'S OF GLENCOE INC
THERMOSTAT FOR CREEKSIDE LOADER
26.00
02/12/2019
204313
ARTISAN BEER COMPANY
JANUARY COST OF GOODS - LIQUOR STORE
1,345.15
02/12/2019
204314
AUTO VALUE - GLENCOE
VARIOUS AUTO REPAIR SUPPLIES
170.02
02/12/2019
204315
B & C PLUMBING & HEATING INC
WORK AT WTP AND WATER STREET GARAGE
5,015.00
02/12/2019
204316
BASF CORPORATION
MULCH COLORANT FOR CREEKSIDE PRODUCTION
12,366.00
02/12/2019
204317
BELLBOY CORP
JANUARY COST OF GOODS - LIQUOR STORE
3,007.96
02/12/2019
204318
BERNICK'S
JANUARY COST OF GOODS - LIQUOR STORE
339.54
02/12/2019
204319
BLACK HILLS AMMUNITION
HORNADYAMMO FOR POLICE
558.00
02/12/2019
204320
BOLTON & MENK INC.
2018 AIRPORT ZONING UPDATE
1,416.00
02/12/2019
204321
BREAKTHRU BEVERAGE
JANUARY COST OF GOODS - LIQUOR STORE
21,813.58
02/12/2019
204322
BRETH-ZENZEN FIRE PROTECTION
FIX FROZEN FIRE SPRINKLER PIPE - EVENT CENTER
700.00
02/12/2019
204323
C & L DISTRIBUTING
JANUARY COST OF GOODS - LIQUOR STORE
45,538.89
02/12/2019
204324
CANNON RIVER WINERY
JANUARY COST OF GOODS - LIQUOR STORE
432.00
02/12/2019
204325
CARD SERVICES
CASH WISE PURCHASES FOR EVENT CTR MEETINGS
232.23
02/12/2019
204326
CENTRAL HYDRAULICS
CYLINDER CLEANING/TESTING ON BOOM TRUCK
2,328.44
02/12/2019
204327
CENTRAL MCGOWAN
AUTOMOTIVE REPAIR SUPPLIES
253.00
02/12/2019
204328
CENTRAL MN FIREFIGHTER'S REG ASSOC
2018 MSFDA MEMBERSHIP DUES
100.00
02/12/2019
204329
CHANKASKA CREEK
JANUARY COST OF GOODS - LIQUOR STORE
285.60
02/12/2019
204330
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT
2,628.00
02/12/2019
204331
CINTAS CORPORATION
MATS, SHOP TOWELS, COVERALLS, CLEANERS
306.40
02/12/2019
204332
CORE & MAIN LP
WATER METER REPAIR PARTS
5,934.63
02/12/2019
204333
CORPORATE MECHANICAL
PREVENTATIVE MAINT - CITY CENTER HVAC
1,410.25
02/12/2019
204334
COUNTRYSIDE FLAGPOLE
FLAGS FOR PARKS
720.00
02/12/2019
204335
CREEKSIDE SOILS
BITCON FOR WATER MAIN BREAK REPAIR
393.75
02/12/2019
204336
CROW RIVER AUTO & TRUCK REPAIR
MAINTENANCE ON 3 VEHICLES - PD (2), PARKS (1)
534.58
02/12/2019
204337
CROW RIVER FLORAL & GIFTS
ARRANGEMENT: TODD BRANDEL
42.50
02/12/2019
204338
CROW RIVER GOLF CLUB
LIQUOR STORE EVENT ON 1/17/19
536.88
02/12/2019
204340
CROW RIVER WINERY
JANUARY COST OF GOODS - LIQUOR STORE
730.80
02/12/2019
204341
CUMMINS NPOWER LLC
ANNUAL SERVICE ON POLICE GENERATORS
4,436.61
02/12/2019
204342
DELL MARKETING L.P.
COMPUTERS/MONITORS FOR HUC
13,682.81
02/12/2019
204343
DRIVERS LICENSE GUIDE CO
2019 ID CHECKING GUIDE - DMV
29.95
02/12/2019
204344
DUENOW, TYLER
REIMB: FOOTWEAR
137.00
02/12/2019
1204345
DVS RENEWAL
LICENSE TAB RENEWALS - THREE VEHICLES
34.50
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/23/19 - 2/12/19
Check Date
Check
Vendor Name
Description
Amount
02/12/2019
204346
E2 ELECTRICAL SERVICES INC
ELECTRICAL BREAKER ISSUE AT WWTP
1,347.50
02/12/2019
204347
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
227.21
02/12/2019
204348
EMBROIDERY PLUS
UNIFORM SET UP FIRE DEPT LOGO, JACKETS W
267.00
02/12/2019
204349
ENGINEERING NEWS -RECORD
1 YEAR SUBSCRIPTION
111.00
02/12/2019
204350
FARM -RITE EQUIPMENT
REPAIR PARTS FOR BOBCAT - WWTP
570.46
02/12/2019
204351
FASTENAL COMPANY
VARIOUS REPAIR & MAINTENANCE SUPPLIES
827.64
02/12/2019
204352
FELBER, MARIE
REIMB: CLOTHING - PANTS (2)
43.50
02/12/2019
204353
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE FOR CITY CENTER
76.00
02/12/2019
204354
FORD OF HIBBING
2019 POLICE INTERCEPTOR SQUADS (2)
57,468.90
02/12/2019
204355
FORESTEDGE WINERY
JANUARY COST OF GOODS - LIQUOR STORE
241.50
02/12/2019
204356
GALCO INDUSTRIAL ELECTRONICS
POWER SUPPLY - WWTP
119.55
02/12/2019
204357
GALLS LLC
M SALAZAR: DUTY BOOTS - POLICE
165.98
02/12/2019
204358
GARD SPECIALISTS
GARD THIN CUT ELITE II WHEEL - HATS
657.22
02/12/2019
204359
GOODIN COMPANY
VARIOUS PARTS FOR HATS
3,874.89
02/12/2019
204360
GRAINGER
REPAIR AND MAINTENANCE PARTS
85.26
02/12/2019
204361
GRAMS, JOYCE
UB refund for account: 2-810-3650-5-00
62.08
02/12/2019
204362
GRANITE ELECTRONICS, INC.
MINITOR & BELT CLIP (8) - FIRE DEPT
259.00
02/12/2019
204363
GRO-WELL BRANDS, INC
BARK, CHIPS - CREEKSIDE INVENTORY
5,008.80
02/12/2019
204364
GROEBNER
GAS LEAK DETECTOR - BLDG INSPECTIONS
1,846.02
02/12/2019
204365
H&L MESABI
EQUIPMENT PARTS FOR HATS
1,040.00
02/12/2019
204366
HACH COMPANY
VARIOUS SUPPLIES FOR WTP
1,813.46
02/12/2019
204367
HANSEN GRAVEL INC.
CONTRACTED SNOW REMOVAL 1/28/19
1,408.00
02/12/2019
204368
HANSON & VASEK CONSTRUCTION
CONTRACTED SNOW REMOVAL 1/28/19
704.00
02/12/2019
204369
HCVN-TV
4TH QTR NUVERA FRANCHISE FEES
24,581.51
02/12/2019
204370
HILLYARD / HUTCHINSON
ICE MELT AND CLEANING SUPPLIES
827.98
02/12/2019
204371
HJERPE CONTRACTING
TWO WATER MAIN BREAK REPAIRS
6,168.10
02/12/2019
204372
HOHENSTEINS INC
JANUARY COST OF GOODS - LIQUOR STORE
384.00
02/12/2019
204373
HOLT MOTORS INC
HINIKER PLOW HEADLIGHT
166.95
02/12/2019
204374
HOLT-PETERSON BUS
3/20/19 OLD LOG THEATER SENIOR CTR EVENT
645.00
02/12/2019
204375
HUTCHFIELD SERVICES INC
JANUARY & FEBRUARY JANITORIAL AT HATS
2,830.00
02/12/2019
204376
HUTCHINSON CENTER FOR THE ARTS
2019 ANNUALARTS COMMITMENT
15,000.00
02/12/2019
204377
HUTCHINSON CO-OP
LP, GAS, WINTERMASTER, CIM-TEK, FMD
4,947.45
02/12/2019
204378
HUTCHINSON CONVENTION & VISITORS BU
DECEMBER 2018 LODGING TAX
6,083.04
02/12/2019
204379
HUTCHINSON HRA
HRA FEES ON JULIE MILLER LOAN
2,584.46
02/12/2019
204380
HUTCHINSON LEADER
MONTHLY PUBLICATIONS AND ADVERTISING
1,245.01
02/12/2019
204381
HUTCHINSON SENIOR ADVISORY BOARD
SR TOUR REIMB 1/24/19: PARAMOUNT ARTS EVENT
1,125.00
02/12/2019
204382
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - HATS FACILITY
1,041.30
02/12/2019
204383
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
56.28
02/12/2019
204384
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS DEPT
603.55
02/12/2019
204385
HUTCHINSON, CITY OF
REPLENISH ATM AT CITY CENTER LOBBY
5,000.00
02/12/2019
204386
HUTCHINSON, CITY OF
REIMB BLDG INSP FEES FOR HRA LOAN PROCESS
500.00
02/12/2019
204387
HUTCHINSON, CITY OF
REPLENISH POLICE INVESTIGATION PETTY CASH
572.72
02/12/2019
204388
IACP
2019 ACTIVE DUES: DAN HATTEN
190.00
02/12/2019
204389
ICE SPORTS INDUSTRY
TESTING PATCHES- ICE ARENA
96.50
02/12/2019
204390
INDELCO PLASTICS CORPORATION
COUPLINGS, PIPE - WWTP
163.91
02/12/2019
204391
INDUSTRIAL PNEUMATIC SYSTEMS
FILTERS, ECO DRAIN DIAPHRAGM - WTP
744.99
02/12/2019
204392
INGSTAD BROADCASTING
POLICE HOLIDAY GREETINGS & LIQUOR ADVERTISING
928.00
02/12/2019
204393
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERY FOR HATS
121.55
02/12/2019
204394
INVOICE CLOUD
OCT - DEC 2018 CHASE CREDIT CARD FEES
4,209.95
02/12/2019
204395
J. P. AUSTIN ASSOCIATES INC
VERMICULITE FOR CREEKSIDE INVENTORY
11,201.32
02/12/2019
204396
J.D. POWER
SUBSCRIPTION RENEWAL - DMV TEXTBOOK
215.00
02/12/2019
204397
JACK'S UNIFORMS & EQUIPMENT
POLICE JACKET, BADGE AND COLLAR INSIGNIAS
364.68
02/12/2019
204398
JAUNICH, MATT
REIMB: MILEAGE TO MCMA CONF
79.46
02/12/2019
204399
JJ TAYLOR DIST OF MN
JANUARY COST OF GOODS - LIQUOR STORE
7,827.00
02/12/2019
204400
JOHNSON BROTHERS LIQUOR CO.
JANUARY COST OF GOODS - LIQUOR STORE
42,456.88
02/12/2019
204401
JUUL CONTRACTING CO
1/28 & 1/29 CONTRACTED SNOW HAULING
2,200.00
02/12/2019
204402
KAESER COMPRESSORS
COMBINED OIL/AIR COOLER CPL- WTP
1,612.03
02/12/2019
204403
KENNEDY SCALES INC
REPAIRS TO CREEKSIDE SCALE
693.02
02/12/2019
204404
KERI'S CLEANING & HANDYMAN SERVICES
JAN CLEANING - CITY CTR, LIBRARY, SR DINE, FIRE
5,238.00
02/12/2019
1204405
KOSEK, JEFFREY
CONTRACTED SNOW REMOVAL 1/28
704.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/23/19 - 2/12/19
Check Date
Check
Vendor Name
Description
Amount
02/12/2019
204406
KRANZ LAWN & POWER
PARTS FOR PARKS & STREETS EQUIPMENT
404.99
02/12/2019
204407
KRIS ENGINEERING
CURB BUMPERS FOR PLOW BLADES
930.88
02/12/2019
204408
L & P SUPPLY CO
FILTERS, OIL FOR WWTP
99.74
02/12/2019
204409
LANO EQUIPMENT OF NORWOOD
FILTERS FOR CEMETERY
109.68
02/12/2019
204410
LEAGUE OF MN CITIES
2019 MNBCA LASO TRAINING FOR T.KLOSS
13.00
02/12/2019
204411
LITCHFIELD BUILDING CENTER
SUPPLIES FOR FIRE DEPT
352.01
02/12/2019
204412
LITE ELECTRIC INC
WIRE VENT FAN AT WATER ST GARAGE
1,200.00
02/12/2019
204413
LOCATORS & SUPPLIES
LOCATOR TRAINING - WATER EMPLOYEES
250.00
02/12/2019
204414
LOCHER BROTHERS INC
JANUARY COST OF GOODS - LIQUOR STORE
30,061.15
02/12/2019
204415
MACQUEEN EQUIP LLC
AUTOMOTIVE PART FOR WWTP
1,344.57
02/12/2019
204416
MARCO TECHNOLOGIES, LLC
DECEMBER COPIERS CHARGE - OTHER CITY FACILITIES
919.34
02/12/2019
204417
MARCO TECHNOLOGIES, LLC
JANUARY COPIERS CHARGE - CITY CENTER
934.18
02/12/2019
204418
MATHESON TRI-GAS INC
HIGH PRESSURE ACETYLENE - WWTP
19.07
02/12/2019
204419
MCLEOD COUNTY ATTORNEY
COUNTY PORTION OF DRUG FORFEIT AUCTION
4.65
02/12/2019
204420
MCPA
2019 MEMBERSHIP - POLICE
50.00
02/12/2019
204421
MDRA
2019 MDRA DUES FOR DEPUTY #53 - DMV
500.00
02/12/2019
204422
MEDICA
February Medical Insurance
138,929.96
02/12/2019
204423
MEI TOTAL ELEVATOR SOLUTIONS
FEB-MAR BI-MONTHLY SERVICE - LIBRARY
183.33
02/12/2019
204424
MENARDS HUTCHINSON
VARIOUS REPAIR & MAINTENANCE SUPPLIES
2,985.12
02/12/2019
204425
VOID
02/12/2019
204426
MESSAGE MEDIA U.S.A., INC
FEBRUARY ACCESS FEE - POLICE
30.00
02/12/2019
204427
MIELKE, PHILLIP
REIMB: FOOTWEAR
127.99
02/12/2019
204428
MINI BIFF
12/13/18 - 1/9/19 @ SHOOTING RANGE
91.29
02/12/2019
204429
MINNEAPOLIS MARRIOTT NORTHWEST
RANDY CZECH HOTEL STAY - WWTP CONFERENCE
329.36
02/12/2019
204430
MINNEAPOLIS, CITY OF
DEC 2018 APS TRANSACTION FEES
38.70
02/12/2019
204431
MINNESOTA CHIEFS OF POLICE
ETI REGISTRATION
555.00
02/12/2019
204432
MINNESOTA DEPT OF COMMERCE
INSPECTION #28001369 AT CREEKSIDE
331.50
02/12/2019
204433
MINNESOTA DEPT OF HEALTH
Q3 & Q4 STATE FEE - WATER CONNECTIONS
15,870.00
02/12/2019
204434
MINNESOTA DEPT OF HEALTH
RAQUEL BUSHMAN: FOOD MANAGER CERTIFICATI
35.00
02/12/2019
204435
MINNESOTA DEPT OF TRANSPORTATION
STRUCTURAL METALS, RECORD SMAPLING, MAT
2,228.97
02/12/2019
204436
MINNESOTA POLLUTION CONTROL AGENCY
RANDY CZECH: A/B EXAM REFRESHER
390.00
02/12/2019
204437
MINNESOTA POLLUTION CONTROL AGENCY
RANDY CZECH: EXAM FEE
55.00
02/12/2019
204438
MINNESOTA RURAL WATER ASSN
JOHN KENT: MRWA CONFERENCE REGISTRATION
240.00
02/12/2019
204439
MINNESOTA UNEMPLOYMENT INSURANCE
4TH QTR UNEMPLOYMENT BENEFITS 2018
864.47
02/12/2019
204440
MINNESOTA VALLEY TESTING LAB
WWTP SAMPLE TESTING
1,792.90
02/12/2019
204441
MN DEPT OF NATURAL RESOURCES
2018 WATER USE, SUMMER SURCHARGE
6,419.02
02/12/2019
204442
MOBILE MAINTENANCE INC.
HRA REHAB LOAN - LISA BUCKENTIN
11,065.00
02/12/2019
204443
MOORE, ERIC
REIMB: FOOTWEAR
175.00
02/12/2019
204444
NASH FINCH COMPANY
4TH QTR 2018 PARKING LOT MAINT- LIQUOR STORE
1,387.76
02/12/2019
204445
NESHA WITHERS
PASSED INTO HFSA - REFUND FOR REMAINDER
36.00
02/12/2019
204446
NORTH CENTRAL INTERNATIONAL
EQUIPMENT PARTS FOR HATS
115.12
02/12/2019
204447
NORTH CENTRAL LABORATORIES
AMMONIA, COORS DISH, FILTERS, WEIGHING B
380.06
02/12/2019
204448
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES FOR VARIOUS DEPTS
506.91
02/12/2019
204449
NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS FOR HATS
207.14
02/12/2019
204450
NOVOLEX
SPLENDORGRO MULCH BAG FILM
36,067.71
02/12/2019
204451
O'REILLY AUTO PARTS
VARIOUS AUTO REPAIR SUPPLIES
153.26
02/12/2019
204452
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
78.03
02/12/2019
204453
OFFICE OF MN IT SERVICES
DECEMBER SERVICES
201.24
02/12/2019
204454
PATROL PC
COMPUTER MOUNTS FOR 3 SQUADS
3,294.00
02/12/2019
204455
PAUESICK, ANDREW
UB refund for account: 3-600-4620-9-01
72.54
02/12/2019
204456
PAUSTIS WINE COMPANY
JANUARY COST OF GOODS - LIQUOR STORE
4,011.25
02/12/2019
204457
PENMAC STAFFING SERVICES, INC.
JANUARY TEMPORARY STAFFING - CREEKSIDE
6,412.44
02/12/2019
204458
PHILLIPS WINE & SPIRITS
JANUARY COST OF GOODS - LIQUOR STORE
38,597.15
02/12/2019
204459
PIONEERLAND LIBRARY SYSTEM
2019 Q1 FUNDING
44,197.50
02/12/2019
204460
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL
77.74
02/12/2019
204461
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,520.00
02/12/2019
204462
PRO AUTO MN INC.
2017 INTERCEPTOR: REPAIR TIRES
294.86
02/12/2019
204463
QUADE ELECTRIC
CUPOLA LAMPS
317.90
02/12/2019
204464
QUALITY INN OF ST. CLOUD
JOHN KENT: HOTEL STAY
234.27
02/12/2019
1204465
QUILL CORP
VARIOUS RESTROOM SUPPLIES
739.45
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/23/19 - 2/12/19
Check Date
Check
Vendor Name
Description
Amount
02/12/2019
204466
RDO EQUIPMENT CO.
#940 LOADER: REPAIR LOW POWER - CREEKSIDE
5,042.65
02/12/2019
204467
REFLECTIVE APPAREL FACTORY INC
SAFETY JACKETS - PUBLIC WORKS
415.60
02/12/2019
204468
REGION V EMERGENCY MGMT ASSN
2019 MEMBERSHIP
15.00
02/12/2019
204469
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO VARIOUS LOCATIONS
1,466.25
02/12/2019
204470
RITE INC
POS & INVENTORY EQUIPMENT - LIQUOR STORE
3,531.51
02/12/2019
204471
ROTOCHOPPER
SPRINGS FOR GRINDER - CREEKSIDE
1,096.35
02/12/2019
204472
RUNNING'S SUPPLY
SUPPLIES FOR VARIOUS DEPTS
547.56
02/12/2019
204473
SALTMAN LLC
SOFTENER SALT FOR CIVIC ARENA
246.00
02/12/2019
204474
SAM'S CLUB DIRECT
CONCESSIONS SUPPLIES - RECREATION
166.10
02/12/2019
204475
SAM'S TIRE SERVICE
REPAIRED LF TIRE ON CREEKSIDE LOADER
391.00
02/12/2019
204476
SCHULTE, JOSH
REIMB: FOOTWEAR
175.00
02/12/2019
204477
SHAKOPEE, CITY OF
2019 DUES SW METRO DRUG TASK FORCE
8,400.00
02/12/2019
204478
SHELLENBARGER, VIRGENE
REIMB: MEAL FOR EDUCATION/TRAINING
50.00
02/12/2019
204479
SHI INTERNATIONAL CORP
2019 WINDOWS SOFTWARE LICENSING
1,612.00
02/12/2019
204480
SHORT-ELLIOT-HENDRICKSON, INC
WATER RATE STUDY & OTHER CONSULTING SVCS
6,400.11
02/12/2019
204481
SIMONSON LUMBER CO
OAK BOARDS FOR PARKS DEPT
23.10
02/12/2019
204482
SOLUS LED
LED WALLPACK - CIVIC ARENA
225.00
02/12/2019
204483
SOUTHERN WINE & SPIRITS OF MN
JANUARY COST OF GOODS - LIQUOR STORE
22,061.71
02/12/2019
204484
SRF CONSULTING GROUP
SOUTH GRADE RD FINAL DESIGN THRU 12/31/1
13,991.33
02/12/2019
204485
STANDARD PRINTING-N-MAILING
JANUARY MAILING / POSTAGE SERVICES
793.39
02/12/2019
204486
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
469.51
02/12/2019
204487
STATE OF MINNESOTA
STATE'S SHARE OF DRUG FORFEIT AUCTION
2.33
02/12/2019
204488
STREET COP TRAINING
M SALAZAR: STREET SMART COP/PRO-ACTIVE P
199.00
02/12/2019
204489
STREICHER'S
UNIFORM BADGES, COLLAR INSIGNIAS
76.93
02/12/2019
204490
SUN LIFE FINANCIAL
JanuaryAdmin Fees
4,504.90
02/12/2019
204491
TASC
March 2019 Flex Adm. Fees
125.40
02/12/2019
204492
THE CABLE COMPANY
REPAIR SUPPLIES FOR RECREATION BUILDING
205.82
02/12/2019
204493
THOMSON REUTERS-WEST
DECEMBER WEST INFO CHARGES
126.00
02/12/2019
204494
TITAN MACHINERY
#447: THERMOSTAT, GASKET - STREETS
45.00
02/12/2019
204495
TITAN MACHINERY
CREEKSIDE ANNUAL LOADER MAINT & REPAIRS
3,937.93
02/12/2019
204496
TRI COUNTY WATER
BOTTLE WATER DELIVERY - POLICE & CREEKSIDE
103.75
02/12/2019
204497
TRUE BRANDS
JANUARY COST OF GOODS - LIQUOR STORE
187.62
02/12/2019
204498
UNITED FARMERS COOP
FUEL FOR HATS FUEL SYSTEM
30,202.42
02/12/2019
204499
UNUM LIFE INSURANCE CO OF AMERICA
FEBRUARY LIFE INSURANCE
2,611.06
02/12/2019
204500
VER-TECH SOLUTIONS & SERVICES
FEBRUARY DISHMACHINE RENTAL
69.95
02/12/2019
204501
VERIZON WIRELESS
DEC 11- JAN 10 SERVICES PD
3,886.43
02/12/2019
204502
VERN HAHN
REIMBURSE FOR DAMAGE TO MAILBOX BY PLOW
275.00
02/12/2019
204503
VFW POST 906
CITY OF HUTCH CHRISTMAS PARTY
1,830.00
02/12/2019
204504
VIKING BEER
JANUARY COST OF GOODS - LIQUOR STORE
23,580.85
02/12/2019
204505
VIKING COCA COLA
JANUARY COST OF GOODS - LIQUOR STORE
619.60
02/12/2019
204506
VINOCOPIA INC
JANUARY COST OF GOODS - LIQUOR STORE
7,411.33
02/12/2019
204507
VIVID IMAGE
TECH SUPPORT: WEBSITE ACCESSIBILITY COMP
10,535.00
02/12/2019
204508
VOLLMER, EVAN
REIMB: UBER RIDES TO AIRPORT/HOTEL AT CONF
75.10
02/12/2019
204509
WASTE MANAGEMENT OF WI -MN
1/1- 1/15'19 RESIDENTIAL REFUSE DISPOSAL
5,668.19
02/12/2019
204510
WELCOME NEIGHBOR
NEW RESIDENT VISITS
60.00
02/12/2019
204511
WEST CENTRAL SHREDDING
SHREDDING SERVICE AT CITY CENTER
139.00
02/12/2019
204512
WINE COMPANY, THE
JANUARY COST OF GOODS - LIQUOR STORE
2,727.90
02/12/2019
204513
WINE MERCHANTS INC
JANUARY COST OF GOODS - LIQUOR STORE
817.92
02/12/2019
204514
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY - SD THRU 1/31/19
7,355.55
02/12/2019
204515
WORK RESOLVE MEDIATION LLC
12/7/18 SERVICES FOR CITY LEGAL MATTER
1,250.00
02/12/2019
204516
WSB & ASSOCIATES, INC.
DEC SERVICES: CAMPBELL & OTTER LAKES RES
5,168.75
Total- Check Disbursements:
$ 1,074,475.50
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/23/19 - 2/12/19
Check Date
Check
Vendor Name
Description
Amount
02/12/2019
204339
CROW RIVER SIGNS
DIGITAL PRINT MAPS
135.00
Total- Check Disbursements:
$ 135.00
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Public Hearing for 5th Avenue South Reconstruction (1-1/P19-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 20
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff administered a neighborhood meeting on Tuesday, February 5th, with property owners adjacent to the
proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property
owners) and Neighborhood Meeting Information Sheet (provided to meeting attendees) documents. Also, an
estimated improvement assessment amount was provided to adjacent property owners within the formal Public
Hearing notice mailing. At this point, City staff is not aware of any major property owner concerns relative to this
proposed project's construction and associated special assessments.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans/specifications and future advertisement for bids. The
anticipated bid opening date is Wednesday, April 3rd (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 2,490,000.00
Total City Cost: $ 2,330,000.00 Funding Source: Bonding, State Aid & Utility Funds
Remaining Cost: $ 160,000.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 15013
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 1/PROJECT NO. 19-01
WHEREAS, a resolution of the City Council adopted the 22nd day of January 2019, fixed a date for a
Council Hearing on the following improvements:
5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway
reconstruction by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street
lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of January
2019.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 12th day of February 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15014
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1/PROJECT NO. 19-01
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway
reconstruction by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street
lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, April 3rd, 2019, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, April 23rd, 2019 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 12th day of February 2019.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
A
Project Neighborhood Meeting Notice
Letting No. 1/Project No. 19-01
5th Avenue South Reconstruction Project
Tuesday, February Sth ♦ S: 30 PM to 7: 00 PM (S: 40 PMpresentation)
Hutchinson Citv Center (111 Hassan St. SE - Council Chambers)
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the upcoming 51h Avenue South
Reconstruction project with you. At this time, project construction is anticipated to start in the
spring/summer of 2019. The intent of this meeting is to provide a general project review and discuss the
preliminary roadway/sidewalk/trail corridor layout. There also will be some initial information provided
regarding potential property assessments associated with this project.
PROPOSED PROJECT IMPROVEMENTS
The project area consists of the 51h Avenue South corridor from Lynn Road to the South Fork of the Crow
River bridge (3M entrance area). This street has been identified as needing significant repairs by the City's
Pavement Management Program and existing condition observations. At this point, this proposed project is
only being considered and is subject to not being addressed this coming construction season depending on
City Council approvals and/or City funding limitations.
The proposed project consists of reconstruction of the existing roadway surface/section, limited utility (water
& sanitary sewer) replacements/upgrades, limited drainage/storm sewer improvements, draintile installation,
signing/striping, street lighting, sidewalks, trails, landscaping and restoration. In regards to project financing,
a portion of the planned work required to accomplish this project is to be funded by Municipal State Aid
funding. However, the remainder of the work will need to be funded by City bonds, utility funds and
property improvement special assessments. Currently, the proposed project area has been established, but
the details of the anticipated improvements are subject to change depending on property owner, public, City
Council and/or staff input.
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion
regarding the project that allows City staff to communicate preliminary information regarding what the
project is proposed to include and to provide a preliminary estimate of specific property assessments to
property owners. This informal discussion will allow individual questions/comments to be heard and for a
general review of the project to occur prior to the first official hearing required by the formal project
assessment process.
The first official hearing, the Public Hearing, is scheduled to occur at the February 5" City Council
meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to
the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does
not mean that the project will be constructed as presented. This will be the point at which a formal decision
will be made by the City Council as to whether or not City staff should continue the special assessment
process and move on to the next step of completing the project plans/specifications with the understanding
that actual construction bids for completing the work will be requested.
The second official hearing, the Assessment Hearing, would be during another City Council meeting after
receiving the construction bids (most likely in April or early May). At that point, City staff will prepare final
assessment amounts for each property, and mail them out in advance of the meeting. At this hearing,
property owners will then be given the opportunity to comment on the merits of both the project and the
proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated
assessments would be heard by the City Council, and official action on whether or not to award the project
work for construction would be taken. To formally contest an assessment, a written/signed objection letter
must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows
you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the
adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District
Court within ten days after service upon the Mayor or City Administrator.
ASSESSMENTS
As described above, this project's roadway work is considered to be a reconstruction project, thus a portion
of the total cost of these improvements will be assessed to the adjacent private properties per the City's
Special Assessment Policy and adopted 2019 Fee Schedule. The anticipated assessment amounts/approach
appear to be consistent and fair with respect to past City improvement projects. Per currently identified
funding sources and recent assessment calculations, a significant portion of the overall project cost will still
be incurred by Municipal State Aid, utility funds and City bonding.
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the spring/summer of 2019. The project
should be completed within one construction season (weather dependent) including final paving and turf
restoration work. At this time, we encourage adjacent property owners to plan for the relocation of irrigation
systems, invisible dog fences, personal landscaping features, etc. from the roadway right-of-way (typically
extends 15' from the street edge). Also, if necessary, project staff will be contacting specific property
owners to request permission (right -of -entry form) and/or temporary construction easements to properly
construct a grading match to your lawns/driveways/landscaping features, address tree removals/replacements
and/or install utilities.
GENERAL INFORMATION
Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexner&ci.hutchinson.mn.us if you have
any questions, comments or concerns that you would like addressed. City Engineering Department staff
would be willing to meet at your property to further discuss the proposed improvements.
Thank you for your time and consideration!
February 5, 2019 ♦ 5:30 — 7:00 PM ♦ City Center
Proiect Scope
PARTIAL STREET RECONSTRUCTION — 5" Avenue South (from Lynn Road to SFCR Bridge); roadway
reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm
sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances.
Estimated Proiect Costs & Funding
Estimated Roadway Reconstruction Construction Cost $ 2,000,000
Estimated Project Expenses (Engineering, Administration, Geotechnical. Lighting,etc.) $ 490,000
Estimated Total Project Cost $ 2,490,000
City Bonding
$ 1,090,000
Improvement Assessments
$ 160,000
State Aid
$ 990,000
Water Fund
$ 50,000
Wastewater Fund
$ 50,000
Stormwater Fund
$ 150,000
Estimated Funding
$ 2,490,000
City Pays For
■ Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
■ Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
■ Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer, sewer/water trunk mains and
restoration costs
■ Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
■ Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
■ Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
■ Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley
Recon costs
f
250
■ Proposed Assessment Rates (40'-width basis)
o Street Rehabilitation $52.50/Frontage Foot
o Partial Street Reconstruction $65.00/Frontage Foot (36'-width used=$58.50/FF)
o Full Street Reconstruction $80.00/Frontage Foot
o Mill & Overlay $30.00/Frontage Foot
o Alley Reconstruction $40.00/Frontage Foot
■ Estimated Total Assessment for Typical City Lot (66' width)
o Partial Street Reconstruction = $3,861.00
■ NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10-year term (interest rate estimated to be 4 to 6%).
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Public Hearing for Technology Dr. & West Highland Park Dr. (1-5/P19-06)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has been working closely with TDK and Uponor to develop a public roadway to access their properties from
State Trunk Highway 7/22. At this point, City staff is working through the right-of-way dedication approvals and
Minnesota DEED grant application process relative to the delivery of this project.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans/specifications and future advertisement for bids. The
anticipated bid opening date is Wednesday, April 3rd (11:30 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,015,900.00
Total City Cost: $ 515,900.00 Funding Source: DEED Grant & Bonding (Engineering Fees)
Remaining Cost: $ 500,000.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 15015
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 5/PROJECT NO. 19-06
WHEREAS, a resolution of the City Council adopted the 22nd day of January 2019, fixed a date for a
Council Hearing on the following improvements:
Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/UponorAccess
Points; public roadway implementation by construction of grading, curb and gutter, draintile
installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping,
striping, signage, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of January
2019.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 12th day of February 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15016
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 5/PROJECT NO. 19-06
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/UponorAccess
Points; public roadway implementation by construction of grading, curb and gutter, draintile
installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping,
striping, signage, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:30 am on Wednesday, April 3rd, 2019, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, April 23rd, 2019 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 12th day of February 2019.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny First Reading of Ordinance 19-793, set Second Reading
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is a copy of the ordinance that would amend and replace Chapter 95 of our City Code dealing with our park
system. The proposed ordinance has been reviewed by the Park & Rec Board and they are recommending approval.
Based off of our discussion at the last meeting, we still have one section that we need to have clarification on from the
Council which has been noted in red. That is section 95.08 dealing with Tobacco -Free Parks. I have included three
options for the Council to consider. The first option is an all-out ban which is recommended by the Park and Rec
Board. The second paragraph includes some exceptions for Native American ceremonies, the McLeod County
Veterans Memorial Park, and the Luce Line State Trail (Please note that we do not have jurisdiction over the Luce
Line State Trail). This was the language that was suggested to be added at our last meeting. The third paragraph is
how it is currently written in Chapter 95. Obviously additional options could be considered by the Council as well.
If you are comfortable, and after approving whatever wording you would like to see included for section 95.08, 1 would
ask the Council to consider an official first reading of the ordinance on Tuesday. The plan is to have the second
reading and potential approval at the second meeting in February.
BOARD ACTION REQUESTED:
Approve/Deny First Reading of Ordinance 19-793, an Ordinance Amending and Replacing Chapter 95 of the
Hutchinson City Code. Set second reading and potential adoption for February 26.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 19-793
AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 — PUBLIC PARKS,
OF THE HUTCHINSON CITY CODE
The City Council hereby ordains:
WHEREAS, as the Hutchinson Parks and Recreation system has expanded over the
years; there is a need to update rules and regulations within the park and recreation system as
growth and use within the system presents itself, and
WHEREAS, Hutchinson City Code, Chapter 95, was last updated in whole in 2004 with
revisions in 2012 and 2017, and
WHEREAS, Minnesota State Statue 412.491 and 429.021, Subd. 1, give cities the
authority to establish, improve, maintain, etc. parks, parkways, and recreational facilities and to
protect and regulate their use, and Minnesota State Statue 471.15 gives authority to a city to
operate a program of public recreation and playgrounds; and
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that
Chapter 95 of the City Code is hereby amended and replaced to read as follows:
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§ 95.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DIRECTOR. Shall mean and refer to the authorized and acting director of the
Hutchinson Parks, Recreation, and Community Education (PRCE) Department.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is
permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and
regulations for such an area.
PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field,
outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein
owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses
that are normally associated with parks.
SHELTERS. Open or enclosed structures located within city parks, including
bandstands, the Depot, the Historical Church, and music stages.
RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center,
Event Center, and Civic Arena.
§ 95.02 PARK HOURS AND ACCESS.
(A) The recreational and educational opportunities of the parks and recreation
facilities shall be available to all members of the public regardless, of race, sex, age, creed,
national origin or place of residence; however, residency requirements and certain other
regulations may be placed upon the participation in various league activities and preferences may
be granted to residents of the City of Hutchinson over non-residents under certain circumstances.
(B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed
to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following
parks will remain open until 11:00 p.m.:
Roberts Park
Tartan ParkNeterans Memorial Field
Library Square
2
(C) City park shelters shall be open and available to the public for rent from 9:00 a.m.
to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third
Sunday in October, shelters may be rented by reservation only. City Recreational facilities will
be opened and available at a time determined by the Director or their designee.
(D) Except as provided in section 95.03, no person may be in, remain in or enter any
public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no
person may drive into or remain in a public parking area within or immediately adjacent to a
public park during the hours when the park is closed.
§ 95.03 ACTIVITES PERMITTED AFTER PARK CLOSING.
The following activities may continue in the public parks after the parks have closed:
(A) Camping at Masonic West River Park/Campground in designated camping sites.
"Quiet Time" is from 10:00 p.m. to 6:00 a.m.
(B) City sponsored and supervised activities, which because of the nature of the
activity, cannot be held during the time when the parks open.
(C) Activities sponsored by any other group, association or organization which has
applied for and received a permit for such activity pursuant to section 95.04.
(D) City custodial or maintenance authorized personnel who must perform their
services during the times when the parks are closed.
(E) Use of the Luce Line State Trail and the sidewalk within Library Square for
traversing purposes.
(F) City designated sidewalks and public trails not located within a park are open for
public use 24 hours a day unless posted.
§ 95.04 PUBLIC GATHERING PERMITS.
(A) A permit shall be obtained from the City Council before participating in any of
the following activities or special events in a city park. The fee for the permit shall be set
annually in the City's Fee Schedule:
(1) Carnivals;
(2) Community celebrations;
(3) Musical Concerts;
(4) Use of amplified instruments, music, communication systems or the like that
would exceed the requirements of Section 92.018 of the Hutchinson city code
(5) Gatherings of 75 or more persons, including picnics, graduations, weddings
and political gatherings; and
3
(6) Contests and exhibitions, including among other things, those that require
exclusive use or charging admission; and
(7) To sell or offer for sale any goods or services
(B) Permits shall not be required for those events and activities sponsored by the City
or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting
events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or
not, which is authorized to use a city park by the Director or their designee.
(C) A person seeking a permit pursuant to this section shall file a written application
on a form supplied by the Director or their designee. The application will state the following
information:
(1) Name and address of applicant
(2) Name and address of the person(s), corporation or association sponsoring the
activity or special event
(3) Day(s), hour and year for which the permit is desired
(4) Park or portion of the park for which the permit is desired
(5) Estimate of anticipated attendance
(6) Detailed description of the proposed activity
(7) Variances required from city and park rules and regulations
(8) Other information requested by the Director that is reasonably necessary to
determine whether or not a permit will be issued
(D) For gatherings of more than two hundred fifty (250) persons or for any activities
or events where a fee or donation is being requested, except for those exempt under section
95.04(B), the applicant for a permit under this section shall be required to carry and maintain
public liability insurance, with the city as a named insured, providing insurance coverage for
bodily injury, death and property damage occurring in connection with applicant's use of the
park. Such insurance shall provide coverage in amounts at least equal to the city's maximum
liability limits as provided by state law.
(E) The applicant for a permit under this article shall indemnify and save harmless the
city from all loss, cost and expense arising out of any liability or claims of liability for injury or
damages to persons or property sustained or claimed to have been sustained by anyone whoever
by reason of the use of occupation of the parks described in this section, whether such use is
authorized or not, or by any act or omission of the applicant or any of its officers, agents,
employees, players or guests. The applicant shall pay for any and all damage to property of city
or loss or theft of such property done or caused by such persons.
(F) No permit or preliminarily approved permit application may be transferred, and
the permit holder will be bound by all park rules and regulations and applicable ordinances.
(G) The Director or their designee is authorized to revoke a permit immediately upon
finding of a violation of any park rule, ordinance or conditions of a permit.
§ 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK
4
Exclusive rental of the music stage at Masonic West River Park/Campground past the
hours permitted in section 95.02 will be allowed on the condition that the renter applies for a
permit under Section 95.04, and that the renter purchases all of the tent and electrical only
campground sites.
§ 95.06 TRAFFIC AND PARKING.
It is unlawful for any motorized vehicle or equipment to be parked or operated in any city
park or recreational area other than on established roadways and designated parking areas. This
section shall not be construed to prohibit the use or parking of a recreational vehicle in
designated camping areas in West River Park for a period not in excess of two weeks. This
section shall not apply to law enforcement and construction or maintenance equipment operated
by, or under a contract with, the city and within the scope of such operation or contract
§ 95.07 OPEN BURNING RESTRICTED.
No person shall start or maintain an open fire in a park, except in an area specifically
designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but
only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area
designated for an open fire or a freestanding grill before the fire is completely extinguished.
§ 95.08 TOBACCO -FREE PARKS.
It is unlawful for any person to smoke or use tobacco products or electronic cigarettes on
or within the confines of any city park, shelter or recreational facilities.
Or
It is unlawful for any person to smoke or use tobacco products or electronic cigarettes on
or within the confines of any city park, shelter or recreational facilities. It is not a violation of
this policy to use tobacco in or on recreational areas as part of a Native American spiritual or
cultural ceremony. Approval from city administration must be requested and received prior to the
ceremony. The McLeod County Veterans Memorial Park and the Luce Line State Trail is exempt
from the requirements of this section of the ordinance.
Or
It is unlawful for any person to smoke or use tobacco products within the confines of
Tartan Park, which includes the terrain park, skate park and north ball field. This area does not
include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west.
§ 95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a
designated off -leash dog park. An animal owner or person having custody or control of an
animal shall immediately clean up and sanitarily dispose of any feces of the animal.
§ 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING
PROHIBITED.
5
No person may sell or offer for sale any product, food or service, or advertise in any
public park without the prior written approval of the City.
§ 95.11 DAMAGING VEGETATION IN PARKS.
No person may damage or disturb any flower bed, planting area, or ornamental
landscaped area within a park, open space or recreational facility. No person may cut, trim or
remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material
from a park, open space or recreational facility with the exception of authorized City officials.
§ 95.12 DESTRUCTION OF PARK PROPERTY
No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or
remove any part of any building, structure, sign, light pole, drinking fountain, ornamental
fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for
climbing, sliding, swinging, etc.), statues, public art or other property within public parks.
§ 95.13 ADDITIONAL RULES AND REGULATIONS.
The Director, or their designee, may establish reasonable rules and regulations for the use
of parks and recreation facilities and shelters, and for obtaining permits. Such rules and
regulations will be based on a due regard for the purpose for which the facility is established, the
safety of those using the facility, the need for supervisory personnel and the maximum number of
persons who can safely use the facilities at one time. Park and recreational facilities and shelters
may be used by members of the general public for recreational, athletic, and social purposes
consistent with the nature of the facility and the safety of the public and property, subject to
permit requirements. Specific rules and regulations for the use of park and recreation facilities
and shelters established by the Director or their designee should be posted where they apply, and
it is unlawful for any person to violate the same when so posted.
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is ,
2019.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF 52019
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
0
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny Entering Into a Facility Cooperative Agreement with Riversong
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We have received a request from the Riversong Music Festival to enter into a Facility Cooperative Agreement for the
stage at Masonic West River Park. The purpose of the agreement is to assist them in their efforts to obtain a grant
from our regional arts council (SMAC) to assist in their efforts to make improvements at the State.
The Riversong Music Festival Board of Directors has provided a letter that goes into a little more detail on their
request. Staff has reviewed their request and are comfortable with it.
BOARD ACTION REQUESTED:
Approve/Deny Entering into a Facility Cooperative Agreement with Riversong Music Festival
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
February 5, 2019
To the Mayor and City Council members,
The RiverSong Music Festival is submitting a Facilities and Equipment Grant on February 13,
2019.
We are looking to make improvements at Masonic West River Park for the upcoming festival on
July 12-13, 2109. We would like to have Quade Electric put in 2-50 amp service upgrades to
the electrical board in the grassy area just south of the pavilion. In the past we have added to
that board and put in an entirely new board on the stage.
Also we are replacing our old wooden background with a breathable vinyl backdrop very
similar to what is on the bandshell in Library Square. We have secured bids for the project
including one from the company that made the one in Library Square, as it has held up very
well since it was installed. The backdrop will be approximately 35' wide and 20' high. It will
require some permanent attachments (bolts and hooks) to the RiverSong stage uprights in
order to hang it each year. We will put it up for the festival and afterwards store it at the HCA
until the next year.
While RiverSong will be paying for the entire project, our regional arts council, SMAC, requires
a Facility Cooperative Agreement when the project involves property not owned by the
applicant. We are only asking the Council to sign off on our project.
For Un-Owned Facility
W the facility is not owned by the applicant, upload a signed Facility Cooperative
Agreement between the applicant and the facility owner that outlines how the arts
organization will be assured access to the equipment."
Respectfully,
The RiverSong Music Festival Board of Directors
FACILITY COOPERATIVE AGREEMENT
This Agreement between RiverSong Music Festival and the City of Hutchinson for annual use of the
permanent stage in Masonic West River Park, Les Kouba Drive, Minnesota, is made this 1st day of
February, 2019. En consideration of the mutual promises and covenants herein, RiverSong Music Festival
and the City of Hutchinson agree as follows:
1. The City of Hutchinson shall provide use of the stage in West River Park, Hutchinson, Minnesota
to the RiverSong Music Festival based on a reservation schedule maintained the Park and
Recreation Department.
2. RiverSong will utilize the above premises for set up, tear down and performances during the
festival,
3. It is understood, by this Agreement, that the City of Hutchinson will maintain key control of the
stage.
4. It is understood, by this Agreement, that RiverSong owns or privately rents the staging
equipment and lighting,
5. It is understood that RiverSong may make upgrades to the electrical panels as approved by the
City of Hutchinson.
6. This agreement shall take effect July 10, 2019 and continue until July 15th, 2019.
IN WITNESS THEREOF, the parties hereto have caused this Agreement to be signed on this I'day of
February, 2019.
City of Hutchinson
By
Mayor
RiverSong Music Festival
� r]
By.t.-
Board Member
Attest By
City Clerk 40ard Member
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Hutchinson Pillars Project Preliminary Approval & Allocation of Funding
Department: City Council/PAC
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete N/A
Contact: Steve Cook
Agenda Item Type:
Presenter: None
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As has been discussed with the City Council, the public arts commission is proposing to add four pillars at several
Main St. intersections in downtown as part of the Main St. 2020 streetscaping plan. Each pillar would represent a
community value: Service, Humanity, Sustainability and Education and use art to help describe the values and their
connection to the community.
Conservative estimated cost of the project is $75,000 and the suggested funding sources include up to $38,000 from
the city (community improvement fund or other), $18,000 from existing public art funds and $19,000 in grants.
The project has been reviewed by the Main St 2020 citizen's advisory board, MnDOT and at the city council's
streetscaping workshop. In addition, a 30-day public comment period was provided for and generated largely positive
responses.
The PAC is at the point where they need the council's preliminary approval and commitment to allocate up to $38,000
to start soliciting grants and artists for the project. It should be noted that the council will have an opportunity to
provide final approval in September after artists have been selected and the PAC finds out if they were successful in
their grant request. Up until then any costs would be covered by PAC funds and hopefully a SMAC planning grant
that the PAC (City) will apply for to help with the artist selection process. Actual city funds could be less depending on
the bids received for the pillar construction and the art work. The PAC is also having discussions with the high school
to see if students might be able to help with side panel art and metal work. That has the potential for providing
additional cost savings.
Finally, it should be noted that MnDOT still needs to give their final approval. However, as noted at the council
workshop, they have been generally supportive of what is being planned. The Council would provide final project
approval in September.
BOARD ACTION REQUESTED:
Consideration of Giving Preliminary Approval to proceed and commit up to $38,000 of city funds to the project.
Fiscal Impact: $ 38,000.00 Funding Source: Community Improvement Fund or Other
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 75,000.00
Total City Cost: $ 56,000.00 Funding Source: $18,000 from PAC; up to $38,000 Comm. Imp.
Remaining Cost: $ 19,000.00 Funding Source: Grants
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Applying for the Blandin Community Leadership Program
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In the past year or so, the City Council has asked staff to consider applying for the Blandin Community Leadership
Program. The current application period is due March 1, 2019 to be considered for 2020 implementation. With the
2020 Main Street Project, this might be a good opportunity to pursue something like this.
We would be looking to partner with the Chamber of Commerce on a project like this and I have already been in
contact with Mary Hodson about it. I've included some additional information into the program and what the
community can expect. If approved, the cost for this project would be budgeted for in the 2020 budget.
BOARD ACTION REQUESTED:
Approve/Deny Authorizing Staff to Apply for the Blandin Community Leadership Program
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Blandin Community
Leadership Program
"-lwma—_
In
L.,
Blandin Foundation TM
STRENGTHENING RURAL MINNESOTA
L 11
Our Mission
Our mission is to be a trusted partner and advocate
to strengthen rural Minnesota communities,
especially the Grand Rapids area.
Our Vision
Healthy, inclusive rural communities.
Blandin Foundation TM
STRENGTHENING RURAL MINNESOTA
Blandin Community Leadership Program (BCLP)
Rural communities thrive when leaders take on the responsibility for the
health of their community's future. BCLP helps emerging and established
leaders understand more deeply the dynamics of their communities, the
skills of working together effectively, and the critical role shared
leadership plays in building a healthy community.
All BCLP participants share one thing in common: a commitment to their
community and a willingness to be involved in shaping its future.
BCLP trains community leaders to be more effective at framing
community issues, building and sustaining social capital and mobilizing
for community action.
Making a Difference
Since its inception in 1985, BCLP has served over 7000 leaders from
more than 600 rural Minnesota communities. Across the state, these
alumni continue to champion projects that build inclusive communities,
create economic development opportunities, and deal creatively with
health, housing, and education issues, among others.
The BCLP Approach
Community leadership is different from organizational leadership. It is
more complex, requiring different skill sets. Within this context of
leadership, how things get done in community is as important as what
gets done. Energy builds as people see new possibilities in themselves, in
one another and in their community. BCLP is centered on three core
competencies:
• Framing: The creation of shared meaning about issues affecting
community health that influences action choices.
• Building social capital: A network of relationships for getting
things done for a healthy community.
• Mobilizing: Engaging enough people, resources, and power to get
the job done.
Being and working in a retreat environment fosters healthy relationships
among participants that enable them to go back to their community and
work together more effectively. The action -oriented curriculum covers a
full range of topics, including:
• Interpersonal communication
• Conflict management
• Community power analysis
• Community mobilization
• Building social capital across personality differences
• Working effectively in small groups
"There is a certain point in the week when
participants begin to say, I see things
differently. I see possibility in new
ways. I see possibility."
-Victor Klimoski, BCLP Trainer
2
Eight Days of Training
Residential Retreat - Five Days
The retreat is held at Sugar Lake Lodge south of Grand Rapids, Minnesota.
The retreat is not a workshop or seminar. It is a "break in the action", a
time to step back and look forward, to learn, reflect, and talk candidly in
a comfortable, confidential environment about what is happening, or not
happening, in community life.
At the start of the retreat, participants are asked challenging questions like
these to help them set personal leadership goals and frame community
issues in subsequent sessions:
• What difference do I want to make in my community?
• What am I willing to do to make that difference?
Workshops - Three, One -Day Sessions
All the workshops will be held near the cohort's community and give
participants an opportunity to reconnect with the entire group, review the
curriculum from the retreat and further their learning on how to be an
effective community leader. Each workshop will focus on specific areas of
leadership:
• Workshop I: Participants reflect on their leadership plan from retreat
and gain a better understanding of the potential impact difference
has on themselves and others. In addition, participants learn and
practice various tools and skills for working across differences.
• Workshop II: The cohort identifies changes coming to the
community and learns critical thinking skills around change to help
them navigate what is to come. Participants will also continue to
deepen social capital within the cohort.
• Workshop III: Participants learn how to apply a model of evaluation
to their leadership projects and how to cultivate resilience as a
community leader. The session closes with a graduation ceremony
to which local alumni are invited.
Participants are expected to attend the retreat and all workshops.
3
Who Should Participate
The program is designed for emerging and established community
leaders who want to be more effective at developing and sustaining the
health of their communities. Other characteristics include:
• Actively involved in community life
• Credible and open-minded
• Open to risk -taking
• Passionate about their community's future
• Willing to work collaboratively to promote healthy community
Anyone that is engaged in the chosen community can apply for BCLP.
A recruitment process is used to ensure each community reaches all
dimensions of the community. Our nine common dimensions include:
• Life -Long Learning
• Inclusion
• Recreational &
Artistic Opportunities
• Environmental Stewardship
• Infrastructure & Services
• Safety & Security
• Community Leadership
• Economic Opportunity
• Spirituality & Wellness
The selected 24-person cohort will represent a cross-section of the
community in terms of age (must be at least 21 years of age), gender
identity, ethnicity, occupation and involvement.
What Does It Cost
The cost to participants is their time away from work and family as well
as any travel expenses. The Blandin Foundation uses $4,000 to cover the
entire cost of each participant's tuition, food, and lodging for the five-day
residential retreat training program and the three follow-up workshops
located in your local community area.
Once selected, Rural Leadership Access Funds can be applied for through
the Grand Rapids Area Community Foundation to help provide some
support that will enable you to attend the program.
51
"Leadership - you
but you can't do
have to do it yourself,
it alone."
For More Information
Becky Adams, Recruitment Manager
Blandin Leadership Programs
218-327-8736 (direct line)
877-882-2257 (toll free)
recruitment@blandinfoundation.org
Blandin Foundation Leadership Programs does not and shall not discriminate on the basis of race,
color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital
status, sexual orientation, or military status, in any of its activities or operations. These activities
include, but are not limited to, selection of volunteers including program participants and vendors,
and provision of services. We are committed to providing an inclusive and welcoming environment
for all members of our staff, participants, volunteers, independent contractors, and vendors.
5
Blandin Foundation -
STRENGTHENING RURAL MIN N ESOTA
Blandin Community Leadership Program
Application for Community Participation
Overview of Application and Process
This application offers your community an opportunity to communicate interest and key
information to the Blandin Foundation. It allows the Foundation an insight into the initial thinking,
interest, commitment, and perspective of your community as it relates to the Blandin Community
Leadership Program (BCLP). The Foundation selects up to ten communities per year to participate
in BCLP. The communities selected will enter into a partnership with the Foundation that provides
an opportunity for ongoing community leadership training.
The community application must be completed by a group of community leaders engaged in
community work. The group must contain four or more individuals who represent a diverse group
of community networks.
Application Questions
Please provide a narrative response to the following questions (not to exceed 2 pages).
1. Why is this a good time for your community to participate in BCLP?
2. What are 2 or 3 current issues facing your community and how do you see
BCLP training affecting these issues?
100 N Pokegama Avenue, Grand Rapids, MN 55744 USA 1 218-326-0523 1 877-882-2257 1 www.blandinfoundation_org
Blandin Foundation -
STRENGTHENING RURAL MIN N ESOTA
Required Application Information
Applications should contain the following:
• A cover letter stating the community interested, a list of community members who have
met and completed the application and how each community member is engaged in your
community.
• Narrative responses to the application questions (not exceeding two pages).
Recruitment
Once the Foundation has received your application for review, we will contact you within 5
business days to discuss next steps. Once selected, BCLP staff will help you and your community
with recruitment efforts (town meetings, media, mailings, radio announcements, etc.). It Is
important for you to be thinking about the interest and support within your community. The most
successful recruitment efforts truly happen through community networking.
It is extremely important that a community cohort represent diverse sectors of the community. -his
blend of participants gives the community a new opportunity for innovation and creating new
networks in an effort to develop a healthy community.
BC LP seeks emerging and established community leaders who are or want to be:
• Actively involved in community life
• Credible and open-minded
• open to risk -taking
• Passionate about their community's future
• Willing to work collaboratively to promote healthy community
Program Logistics
• There will be a five-day retreat at Sugar Lake Lodge south of Grand Rapids, Minnesota.
• There will be three follow-up workshops located close to your community.
• The training dates will be in either the fall retreat season (September through November) or
the winter retreat season (January through May). The community is notified of the dates
once a community has been selected.
• Up to ten communities will be selected in a calendar year.
• Each community will be represented by a team of 24 community members.
• Participants' hotel lodging and food costs will be covered by the Blandin Foundation.
• Participants are expected to attend all sessions.
• Questions about the program or application process can be directed to:
Becky Adams (877) 882-2257 or rmadamsftlandinfoundation.oro
Applications should be submitted by letter or e-mail to:
Becky Adams
Blandin Foundation, Leadership Recruitment Manager
100 North Fokegama Avenue
Grand Rapids, Minnesota 55744
(218)327-8736 — direct rmadams@blandinfoundation. ora
100 N Pokegama Avenue, Grand Rapids, MN 55744 USA 1 218-326-0523 1 877-882-2257 1 www.blandinfoundation_org
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Calling a Special Workshop Meeting - Review of Parks Master Plan
Department: Administration
LICENSE SECTION
Meeting Date: 2/12/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 1
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We are just over halfway through the Master Park Plan process. Following the Community Open House that took
place on January 31, the consultant and planning group would like to give an update of the plan and process to the
City Council. We are asking you to call a workshop meeting notice for 4 p.m. on February 26.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on February 26
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Library Board Meeting Minutes
Monday, Nov. 26, 2018 @ 4:30 p.m.
Present: Steve Bailey, Mary Christensen, Gerry Grinde, Jack Sandberg, Carolyn Ulrich, Julie Lofdahl,
Katy Hiltner, Ex- Officio Excused: Kristine Leuze
Review and approve minutes from the Oct. 22, 2018 meeting. Motion to approve by Jack, seconded by Carolyn,
minutes APPROVED.
Old Business:
Program Reports:
• Candace Simar Author Event - Candace gave a writing workshop at New Discoveries Montessori
Academy for 57 students during the day and spoke to 24 children and adults at the library in the
evening. It was a nice presentation. Legacy funds paid for the speaker.
• Legacy Program "Meet Laura Ingalls Wilder" - 60 people attended the Winsted afternoon program
at St. Mary's Care Center. The evening program at the library in Hutchinson had 57 people attend.
It was an excellent program. She kept in character the whole time. It felt like stepping back in
time. Melanie Stringer had spoken at 38 libraries since September.
New Business:
1. Wellness Fair @ Hutchinson Technology, Inc. —Tuesday, Oct. 30th
Katy and Sherry had books on display. They gave away tea bags and bookmarks. 200 people signed up
for the raffle. There were lots of questions on different services at the library. Katy felt they hit a new
audience.
2. Program Reminders:
Author Program with Mary Krugerud
Tuesday, Nov. 27t" at 10 a.m., Hutchinson Senior Center
She will be talking about her book The Girl in Building C:
The True Story of a Teenage Tuberculosis Patient
Celebration of Writing — wrap up for NalloWriMo
Wednesday, Dec. 5t" at 6:30 p.m.
Writers will come to read part of what they have written during the month of November.
3. Author Program— Brian DeVore "Wildly Successful Farming"
Thursday, Nov. 29t" at 6:30 p.m. — Hutchinson Public Library
Brian will be talking about his book on organic farming.
4. Friends of Library Projects
a. Project Bookshelf Nov. 12t"-Dec. 8t" - boxes are out to collect new books for McLeod County
Social Services
b. Friends Holiday Decorating - decorated this morning. Katy really appreciates their help!
c. Holiday Fundraiser— public can purchase origami ornaments for $7; these ornaments were
created and donated by Bonnie Martinez of Hutchinson.
5. One Book, One Community Book Announcement
The book is The Life We Bury by Allen Eskens. There will be two programs for this book. The first
program on Sunday, February 24, 2019 will be a book discussion at the Hutchinson Center for the Arts.
The second program on Sunday, April 14, 2019 will be when the author will speak at the Event Center.
6. Adult Winter Reading Program
The program will start on January 7, 2019. The mugs and bags have been ordered. Katy will have the
book challenge again as many enjoyed it last year.
7. Library Buzz — What Have You Been Reading/Watching?
Gerry - The Rise of Andrew Jackson by David Stephen Heidler
Julie - PBS shows and read Chamomile Mourning by Laura Childs
Katy - Mysteries and fluffy books; YA book - The Hate You Give by Angie Thomas
Carolyn - The Teoberry Strangler by Laura Childs; finished the rest of Christopher Valen's books; The
Bookshop of Yesterdays by Amy Meyerson; Desolation Mountain by William Kent Krueger; The Devil's
Bed by William Kent Krueger; and Holy Ghost by John Sandford
Jack - The Rise of AndrewJockson by David Stephen Heidler; Jack also talked about an online book club
he had been in
Mary - PBS shows and read The Woman in Cabin 10 by Ruth Ware
Steve - Desolation Mountain by William Kent Krueger; The Quickie by James Patterson; just started
reading a book about the life of Mikhail Gorbachev.
8. December Library Board meeting - decided not to have a meeting in December
9. Other: Finally hired a librarian for the Willmar library. He is from Colorado
Next meeting: January 28, 2019 4:30 pm
Motion to adjourn by Jack, seconded by Carolyn, meeting adjourned at 5:00 pm
October 2018 Donations
$20.00 from Naomi Barkeim for the Children's Department
MINUTES
Special Meeting — Hutchinson Utilities Commission
Wednesday, December 12, 2018
Cali to order — 7:30 a.m.
President Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don
Martinez; General Manger Jeremy Carter; Attorney Marc Sebora
Absent: Commissioner Matt Cheney
Others present: Dan Lang, Dave Hunstad, John Webster, Angie Radke.
The purpose of the special meeting is to have a 2019 Budget Workshop.
GM Carter reviewed the documents that were emailed to the Commissioners last week.
GM Carter started the meeting with the Fleet Management program. GM Carter had
asked Staff to review all the equipment/fleet and create a complete inventory list and
prioritize the equipment/fleet. Points of consideration were the type of equipment, future
replacement value, estimated useful life and estimated replacement year. Discussions
amongst Staff were the prioritizing of Equipment to Critical, Very Important, Important and
Future Consideration; along with buying, leasing or reallocating equipment to other areas.
President Morrow inquired of Dave Hunstad, Electric Transmission/Distribution Manager,
how consolidating of equipment has gone in the past. Mr. Hunstad noted that it has
worked out.
GM Carter reviewed the breakout of HUC's total equipment between Light and Heavy
equipment. Majority of the value is in the Heavy Equipment at $1.8M, where Light
Equipment is $635K. Staff prioritized HUC's vehicles to HUC's Operations. HUC's
annual funding requirements are also considered. HUC also has to value time; there are
only certain months of the year to try and complete jobs. Vehicles that provide operational
efficiency along with needed equipment to complete job tasks efficiently are also
considered as part of the long-range fleet/equipment program. GM Carter spoke of the
pictorial graphs, which is a 10-year snap shot. In the past, equipment annual funding was
$150K-$175K to maintain a consistent funding level. However now it is looking to be
$175-$200K a year. As technology changes, so will some of HUC's vehicles.
Management wants to make sure the Commissioners are comfortable with that amount
of funding on a yearly basis. HUC needs to look into the future to see if electric vehicles
or other options should be considered. Last piece of the Fleet Management Program for
the Commission to consider is HUC has not designated a reserve of cash for the Fleet
program. Does the Commission want to see specific cash designation for Fleet? If so, a
line would show on the designation report as Fleet Program. Something for the board to
consider.
GM Carter noted this leads the Special Meeting to the Financial Reserve Policy. The
Financial Reserve policy is on the Commission Agenda for next week; however, a more
in depth look is important. GM Carter asked if the Commissioners are comfortable with
the amounts of current designations.
Commissioner Hanson inquired of the 60 to 90 days operating cash and excess cash
being applied to capital reserves.
GM Carter stated the Capital Reserve is far 5 years of normal infrastructure maintenance
and upkeep at $3.45M; however, the Reserve does not cover new acquisitions or major
capital expenditures. GM Carter probed the Commissioners to the comfort level of how
much cash balance is desired in Operating Reserve, Should Reserves be more towards
60 day than 90 day? HUC's policy reflects Restricted Reserves, Capital Reserve, and
Operating Reserves (which includes the PILOT Reserve).
After discussion, GM Carter added if there is a consensus with a change in the Financial
Reserve, it could be discussed next week at the Commission meeting.
Commissioner Martinez stated that right now it appears 70 percent of dollars are fixed
and 30 percent is not reserved or is earmarked as a placeholder for unforeseen things.
From a management standpoint, this makes sense. GM Carter added there could still be
things that might surface so Staff tries to reserve money for those circumstances.
Commissioner Hanson inquired when the right time to implement would be; is it at end of
year or during strategic planning.
After more discussion, GM Carter informed the Commissioners to ask any other questions
before next Wednesday.
GM Carter reviewed the 2019 budget. Overall, a $60K change was made since the
preliminary budget meeting, this effected three areas. Operating dollars were increased
to update HUC's security system, increase insurance coverage on the NG transmission
line and a slight increase in the budget for Health Insurance premiums. HUC is running
a high-pressure transmission line, if repairs are needed the costs incurred could be
upwards of $1 M. These costs would be for repair; which could take weeks, additional
transportation costs from another party and 1 or gas revenue loss. Additional insurance
for the Electric Division Transmission lines was not increased. Costs for additional
electrical transmission insurance was nearly double the amount of NG Transmission
insurance and Staff felt that there are redundancies and less risk exposure. Therefore,
transmission infrastructure is better to self -insure. HUC can also self -generate so the risk
of everything going out is unlikely and unlikely for long periods of time. The piece that
made the Electric insurance higher was everything is above ground. The last increase is
the adjustment in Health Insurance, Health insurance increased to 11.12 percent, which
the budget showed 10 percent increase. GM Carter added that Workers Comp may go
down but that final number will not be known until middle of January.
GM Carter noted that Commissioner Hanson had inquired about Energy Consumption
and if any class changes were more than 1 percent, Consumption is fairly flat; however,
Small General has ticked up a little to 2.8%. Large General up to 1.45% with the addition
of Uponor. There was a slight decrease on the industrial side estimated due to operations
and energy efficiency.
Commissioner Wendorff inquired if the Cost of Service Study that was done earlier
impacted the budget. GM Carter stated yes and no. Revenue changed slightly between
classes but the bottom line number had no impact, which was the goal.
After additional discussion, GM Carter looked to the Commissioners for additional
questions or comments.
Commissioner Hanson inquired about what was contributing to the personnel costs. GM
Carter stated that it is a combination of salary, benefits, Work Comp, Pension, FICA, etc.
Many areas increase incrementally as wages increase. GM Carter also noted that every
time salary and benefits increase so do the employer contributions to those various line
items. On average, HUC should see a 4-5 percent increase every year if the current
organizational structure stays in place for the foreseeable future,
Commissioner Hanson inquired about the investment in Unit 8.
Dan Lang, Engineering Services Manager, stated that with talking to Randy Blake,
Production Manager, Unit 8 is still a good solid base unit with life in it.
President Morrow inquired if there were additional questions or comments. President
Morrow thanked GM Carter and Staff for all of the work that was done.
There being no further business, a motion by Commissioner Martinez, second by
Commissioner WendorFF to adjourn the meeting at 8:43 a.m, Motion was unanimously
carried.
Robert endorFf, S ry
ATTEST:
Monty Mor w, President
EDA Board Meeting
Main Conference Room — Enterprise Center
11:30 AM Wednesday, January 2nd, 2019
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Christie, EDA Program Manager
I. Call to Order
Meeting called to order at 11:34 AM.
II. Approve Agenda - no action.
III. Review Minutes
Economic Development Authority
Financial Summary as of November 2018
Operations
Cash Available
$77,690
Reserved
$56,736
Unreserved
$18,535
Economic Development Loan Fund
Cash Available
$105,180
Redline Systems Balance
$9,590
Ashwill Industries Balance
$10,079
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Downtown Revolving Loan Fund
Cash Available
$484,268
Loans Receivable
$439,495
Capital Assets
$201,329
Total Assets
$1,125,092
MIF Loan Fund
Cash Available
$755
MOXY Loan Receivable
$19,048
Enterprise Center Fund
Cash Available
$47,443
SHOPKO TIF District (TIF 4-5)
Cash Available
$38,293
Interfund Loans Receivable
$455,492
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$300,257
a. November 21 st Finance Team meeting:
M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously.
b. November 28t" EDA Board Meeting
M/S/P: Block, Vanderheiden to approve the minutes as written. Passed unanimously.
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table on
the previous page)
M/S/P: Vanderheiden, Czmowski to approve the financial report as presented. Passed
unanimously.
V. Director's Report
A Marketing Plan Facebook updates = 7 Twitter activity = 7 Website updates = 0
Social media has 297 likes on Facebook and 83 followers on
Twitter.
B Business Recruitment / Expansions Staff updated the board on recent contacts and conversations.
Firelake Manufacturing is moving to Hutchinson.
C UPONOR street project Annexation complete. BDPI grant application is mostly written.
D Farmer's Market Prospective Board members met last week to review by-laws.
Next Board Meeting is January 3rd, will hopefully adopt by-laws
and elect board.
E Enterprise Center Still awaiting monument sign installation. Property taxes for
2019 will be $20,880.
F Skilled workforce development plan Working to formalize Tiger Manufacturing, 2 classes proposed -
roughly 60 kids hand-picked. Goes live on Sept. 3, 2019.
G Industrial Park Rent Rent came in.
H HUC Partnership HUC Board declined to partner with the Enterprise Center, they
will not take on our utilities.
Mid -America EDC Conference Provided useful information on how to connect with corporate
site selectors.
J City Council accepted EDA levy; TIF application fee adopted.
VI. EDA Strategic Planning
Discussion on formulating Mission, Vision & Values Statements for the EDA. Consensus
reached on all three statements.
VII. Grant & Loan Program Applications - NONE
Vill. Other Business — None.
IX. Set Next Meeting — 11:30 AM Wednesday, January 23, 2019
X. Adjourn Meeting adjourned at 12:22pm.
M/S/P:
Respectfully Submitted,
Miles R. Seppelt
EDA Director
