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cp01-22-19Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, January 22, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting tsar Tuesday, January 22, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 1 11 l iassan Street SE, Hutchinson, Minnesota for the following purpose: • RIiVII;W LAKES AND RIVER BASIN IMPROVEMEN"rS PRELIMINARY DESIGN STUDY �. Matthew Ja ' , City Admi ' rator DATED: January 17, 2019 POSTED- City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 22, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15000 — Resolution Accepting Cash Donation of $2000.00 from Village Ranch, Inc. for the Hutchinson Police Department PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Organizational Meeting of January 7, 2019 (b) Regular Meeting of January 8, 2019 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15001 — Amendment to the McLeod County Hazard Mitigation Plan (b) Consideration for Approval of Wastewater Treatment Facility MBR Aeration Blower Replacement (c) Consideration for Approval of Items for 5t' Avenue South Reconstruction (Letting No. 1, Project No. 19-01) 1. Resolution No. 15002 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15003 - Resolution Receiving Report and Calling Hearing on Improvement CITY COUNCIL AGENDA JANUARY 22, 2019 (d) Consideration for Approval of Items for Technology Drive Construction (Letting No. 5, Project No. 19-06) 3. Resolution No. 15004 - Resolution Ordering Preparation of Report on Improvement 4. Resolution No. 15005 - Resolution Receiving Report and Calling Hearing on Improvement (e) Reappointment of Jonny Block to Hutchinson EDA to December 2024 (f) Consideration for Approval of Resolution 15006 - Resolution Supporting the Increase of Local Government Aid in the 2019 Legislative Session (g) Consideration of Approval of Acquisition of a Toro Groundsmaster Mower for Parks Department (h) Consideration for Approval of Resolution No. 15007 - Resolution Approving Preliminary and Final Plat for Bear Paw Addition with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15008 - Resolution Approving Site Plan for Hutchinson Health Addition with Favorable Planning Commission Recommendation (j) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters Association on April 6, 2019, at McLeod County Fairgrounds (k) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest Allis Chalmers Club on July 28, 2019, at McLeod County Fairgrounds (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. APPROVE/DENY SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB APPLICATION (a) Resolution No. 15009 — Resolution of the City of Hutchinson in Support of a Small Cities Development Program Rental Rehab Project for 907 Dale Street Apartments purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. LIQUOR HUTCH 2O18 YEAR END REPORT 10. CREEKSIDE 2018 YEAR END REPORT UNFINISHED BUSINESS 11. REVIEW OF ORDINANCE 18-793 — AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 - PUBLIC PARKS NEW BUSINESS 12. APPROVE/DENY 2019 CITY OF HUTCHINSON LEGISLATIVE PRIORITIES 2 CITY COUNCIL AGENDA JANUARY 22, 2019 13. APPROVE/DENY SEEKING BIDS FOR COMPOST TURNER AT CREEKSIDE 14. APPROVE/DENY SEEKING PRICE QUOTATIONS FOR CAMPGROUND SEWER PROJECT 15. APPROVE/DENY SETTING PUBLIC MEETING FOR PARKS MASTER PLAN OPEN HOUSE ON JANUARY 31, 2019, AT HUTCHINSON EVENT CENTER FROM 5:00-7:00 P.M. 16. APPROVE/DENY SETTING A CLOSED COUNCIL WORKSHOP ON FEBRUARY 12, 2019, AT 4:00 P.M. TO DEVELOP OR CONSIDER OFFERS OR COUNTEROFFERS FOR THE PURCHASE OR SALE OF REAL OR PERSONAL PROPERTY PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Planning Commission Minutes from November 20, 2018 b) Public Arts Commission Minutes from December 13, 2018 �c) Hutchinson Housing & Redevelopment Authority Board Minutes from December 18, 2019 d) City of Hutchinson Financial Report and Investment Report for December 2018 NHSCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE 20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO CONDUCT CITY ADMINISTRATOR PERFORMANCE REVIEW ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15000 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465,03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city Name of Donor Amount Donation Date Village Ranch $2,000.00 1/4/2019 WHEREAS, such donation has been contributed to the Hutchinson Police department. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 22nd day of January 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor MINUTES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING MONDAY, JANUARY 7, 2019 - 8:30 A.M. 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS: ♦ MAYOR GARY T. FORCIER ♦ COUNCIL MEMBER MARY CHRISTENSEN ♦ COUNCIL MEMBER DAVE SEBESTA 2. CALL TO ORDER — 8:30 A.M. Mayor Forcier called the meeting to order. Members present included Mary Christensen, Dave Sebesta, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. 3. CONSENT AGENDA (a) RESOLUTIONS 1. RESOLUTION NO. 14997 — APPOINTING MATTHEW JAUNICH AS CITY ADMINISTRATOR FOR 2017 2. RESOLUTION NO. 14998 — DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 3. RESOLUTION NO. 14999 - RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 4. RESOLUTION NO. 14996 — RESOLUTION RECOGNIZING JOHN LOFDAHL FOR HIS YEARS OF SERVICE AS A COUNCIL MEMBER TO THE RESIDENTS OF HUTCHINSON (b) CONSIDERATION OF 2019 CITY CALENDAR Motion by Czmowski, second by Christensen, to approve consent agenda. Steve Cook noted that the Public Arts Commission moved their meeting time to 4:00 p.m. This will be updated on the calendar. Motion carried unanimously. 4. OLD BUSINESS 5. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT — Chad Czmowski Motion by Cook, second by forcier, to select Chad Czmowski as Council Vice President. Motion carried unanimously. (b) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS: AIRPORT COMMISSION— Gary Forcier HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) - Chad Czmowski and Mary Christensen HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier LIBRARY BOARD — Mary Christensen PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski PLANNING COMMISSION — Dave Sebesta PUBLIC ARTS COMMISSION — Steve Cook BICYCLE/PEDESTRIAN ADVISORY COMMITTEE — Steve Cook Organizational Meeting Minutes — January 7, 2019 Motion by Cook, second by Czmowski, to ratify Mayor's appointments. Motion carried unanimously. (c) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES: MID-MINNESOTA DEVELOPMENT COMMISSION — Dave Sebesta JOINT PLANNING BOARD — Dave Sebesta HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matt Jaunich, Mayor Gary Forcier RESOURCE ALLOCATION COMMITTEE — Chad Czmowski and Gary Forcier WAGE COMMITTEE — Steve Cook and Dave Sebesta REGIONAL RADIO BOARD — Dave Sebesta LABOR UNION NEGOTATION COMMITTEE — Gary Forcier and Mary Christensen Motion by Christensen, second by Sebesta, to ratify Mayor's appointments. Motion carried unanimously. Designation of Council Representatives to Other Temporary Committees: NEW POLICE/PUBLIC SAFETY FACILITY CORE PLANNING GROUPS — Steve Cook and Mary Christensen LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) — Gary Forcier and Steve Cook 3. HIGHWAY 15 PROJECT CITIZEN ADVISORY GROUP — Chad Czmowski and Steve Cook Motion by Czmowski, second by Cook, to ratify Mayor's appointments. Motion carried unanimously. 6. MISCELLANEOUS Council Member Cook asked that Mary Christensen be considered next year as the Vice President of the Council due to her years of service. Mayor Forcier noted he had asked Mary about filling this role previously and she wasn't interested at the time, but perhaps she would reconsider for next year. Council Member Cook noted that the Resource Allocation Committee discusses projects that are 30% of the tax levy and he feels that the council member representative should be better rotated. Council Member Czmowski has been appointed to this Committee the last couple of years and Mayor Forcier had indicated that Czmowski would be interested in serving on it through 2020. Cook expressed that it would be best for the council member appointment to be rotated on an annual basis as the mayor sits on the committee permanently. Mayor Forcier noted that there are other Council Member appointments that the same council members have appointed to for several years — such as the council member appointments to the EDA. Cook suggested that the ordinance be amended to indicate such — that the council member appointment be rotated annually. Council Member Christensen questioned if a year is enough time for a council member to be acclimated to the projects discussed at the Resource Allocation Committee. Council Member Cook noted that the projects are annual reviews so there isn't necessarily anything for the newly appointed council member to get up to speed on. Mayor Forcier will consider this. 7. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:55 a.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, JANUARY 8, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14994 — Resolution Accepting Cash Donation of $25.00 from Thomas Kennedy for Law Enforcement Memorial Park Fund (b) Resolution No. 14995 — Resolution Accepting Cash Donation of $2000.00 from Village Ranch, Inc. for the Hutchinson Fire Department Motion by Czmowski, second by Cook, to approve Resolution Nos. 14994 and 14995. Motion carried unanimously. (c) Proclamation — One Book, One Community Mayor Forcier read a proclamation proclaiming January as "One Book, One Community" month. Mary Henke presented before the Council. Ms. Henke noted that this is the sixth year of a community book read. A committee works on this project, as well as National Night Out and other events. Ms. Henke provided a brief overview of the book chosen, The Life We Bury and spoke briefly of the events associated with the community book read. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 27, 2018 Motion by Christensen, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES JANUARY 8, 2019 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Short -Term Gambling Licenses to 3M Club on April 9, 2019, and September 7, 2019 (b) Consideration for Approval of Change Order No. 2 — Letting No. 13, Project No. 18-13 (2019 Lift Station Improvements) (c) Claims, Appropriations and Contract Payments - Register A Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments - Register B Motion by Cook, second by Christensen, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. — NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF CITY SNOW REMOVAL OPERATIONS John Olson, Public Works Manager, provided an overview of city snow removal operations. He spoke about how operations are initiated, the snow emergency program, methods of removal, ail personnel, equipment, priority routes, sidewalks/trs, overnight parking areas, snow disposal sites, snow removal on private property, snow removal contractors, damage to property, and services to private property. Mr. Olson spoke more about the emergency notification system and how residents can sign up for them. 10. DISCUSSION ON LEGISLATIVE PRIORITIES FOR 2019 Matt Jaunich, City Administrator, began a discussion on setting legislative priorities for 2019. Mr. Jaunich explained he would like the Council to consider adopting a set of legislative priorities for the upcoming year. This would be a document that would be used to communicate the City's legislative concerns/issues both to the public and to the City's local legislators and could be used when making trips to the State Capitol. Mr. Jaunich provided a copy of the legislative priorities set last year. He noted that many of them could be carried over to this year. Staff has also recommended some other priorities to include. Mr. Jaunich would like direction from the Council on what should be set aside as legislative priorities for 2019. The document would then come before the Council for approval at an upcoming meeting. Mayor Forcier noted that he would like legislators to look at more regulation of vaping as it is becoming a growing concern. Council Member Cook also suggested legislators look at the regulation of flavored tobacco products that are more appealing to youth. Mayor Forcier also mentioned having flushable wipes reviewed as well. Council Member Cook would like to include 2 CITY COUNCIL MINUTES JANUARY 8, 2019 language pertaining to cities not having to take on excess burden when they are currently paying on debts for water/wastewater improvements. Council Member Cook would like input from the school district on the items pertaining to economic development. 11. DISCUSSION OF CREATING A MARKETING PLAN FOR THE CITY OF HUTCHINSON Council Member Steve Cook noted that with the high school project, Tiger Path and the new aquatic center being completed, along with the workforce needs and expanding rental housing availability, he feels that now might be a good time to start working on a marketing campaign for the City. The idea would be to target an audience of families and potential workforce employees that touts Hutchinson's quality of life, job opportunities, quality education, proximity to the Twin Cities, etc. This campaign could include a series of advertisements highlighting different aspects. Different venues could include MPR, billboards and others and could include an outreach around the state and possibly the upper Midwest. If the Council would like to move forward with this, Cook is recommending that a Request for Proposals be sent out to marketing firms. Mr. Jaunich noted that during the strategic planning session it was noted that the City's logo needs to be updated and a rebranding of the city could be part of the marketing campaign. Cook noted that Hallock was a community that had recently completed a marketing campaign. An RFP will give Council and staff an idea of the potential costs associated with a campaign. Jaunich will have an RFP put together for the Council to consider. UNFINISHED BUSINESS 12. APPROVE/DENY PROPOSED CHANGES TO THE AIRPORT HANGAR RENTAL POLICY John Olson, Public Works Manager, presented before the Council. Mr. Olson explained the changes that had been made to the airport hangar rental policy. Changes that were incorporated were discussed at the November 27, 2018, City Council meeting. The proposed amendments should make management of the City -owned hangars simpler, more efficient and the waiting list will be a more true indication of the need for additional hangar space in the future. Motion by Czmowski, second by Forcier, to approve changes to the airport hangar rental policy. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY STREET SWEEPER ACQUISITION John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a new street sweeper is needed and staff is recommending to trade in its 2011 Challenger street sweeper for a 2019 Elgin Broom Badger mechanical street sweeper. The City will retain its 2003 VacAll vacuum sweeper that is used for light, organic material in the summer and for leaves during the residential leaf vacuum service period. General discussion was held regarding use of this type of equipment and different machines. Motion by Cook, second by Sebesta, to approve acquisition of street sweeper. Motion carried unanimously. CITY COUNCIL MINUTES JANUARY 8, 2019 14. APPROVE/DENY TRANSPORTATION ALTERNATIVES GRANT APPLICATION FOR TRUNK HWY 7/22 & MONTANA STREET PEDESTRIAN CROSSING Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has submitted a letter of intent to apply for a Transportation Alternatives federal aid grant. The City has been selected to complete the application process and the application information was due and submitted on January 4t'. The Council did approve Resolutions at the November 27, 2018, Council meeting pertaining to support of and future maintenance responsibilities. If the grant is received, the project could be delivered in 2021. Motion by Czmowski, second by Christesen, to approve grant application for Trunk Hwy 7/22 & Montana Street pedestrian crossing. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JANUARY 22, 2019, AT 4:00 P.M. TO REVIEW LAKES AND RIVER BASIN IMPROVEMENTS PRELIMINARY DESIGN STUDY ITEMS Mr. Jaunich noted that the subcommittee created for this project would like to give an update to the Council. Motion by Czmowski, second by Cook, to set Council workshop for January 22, 2019, at 4:00 p.m. to review lakes and river basin improvements preliminary design study items. Motion carried unanimously. 16. APPROVE/DENY SETTING CITY ADMINISTRATOR'S PERFORMANCE REVIEW Marc Sebora, City Attorney, explained that the Council needs to set the city administrator's annual performance review. It was suggested to hold the review at the end of the agenda at the next Council meeting. Mr. Jaunich indicated that he would like his performance review to be conducted in a closed session. Motion by Cook, second by Christensen, to set City Administrator performance review for January 22, 2019, at the end of the regular meeting as a closed session. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from November 28, 2018 (b) Hutchinson Utilities Commission minutes from November 28, 2018 NHSCELLANEOUS 18. STAFF UPDATES Kent Exner — Mr. Exner spoke about items being discussed amongst the Public Works Association related to legislative discussion involving transportation topics. .19 CITY COUNCIL MINUTES JANUARY 8, 2019 Matt Jaunich — Mr. Jaunich noted that City offices will be closed on January 2 1 " in observance of Dr. Martin Luther King, Jr. Day. He also noted that conferences being put on by the League of Minnesota Cities and legislative action days are scheduled so if any council members wish to attend, they should let him know. 19. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen mentioned the plat maps hanging in the Council Chambers and that they should be preserved perhaps by the historical society with copies being given to the City. This topic has been brought up before and a decision needs to be made on the best way to take care of them. Matt Jaunich noted that staff is also looking into a storage vault area as well that would include the plat maps amongst other items the City wants to preserve. Steve Cook — Council Member Cook asked that wiring for electric vehicle charging stations be considered as part of the Hwy 15/Main Street project. He suggested that wiring be installed near Library Square. Kent Exner noted that he will speak with Hutchinson Utilities Commission about this as part of the Hwy 15/Main Street project development. Council Member Cook also asked for an update on the graffiti project at the Depot. Gary Forcier — Mayor Forcier noted that a couple of doctors with businesses downtown approached him about having handicap parking stalls placed in front of their offices. Kent Exner stated that those requests should be submitted in writing and submitted to his department. Mayor Forcier also noted that Jonny Block's term is up on the EDA and he intends to reappoint him at the next Council meeting. He also expressed that the parking lot at the Rec Center/Civic Arena is rather dark and asked that staff look into more/upgraded lighting. Matt Jaunich noted that the parking lot is scheduled to be improved in the next few years and lighting upgrades will most likely be considered at that time. Lastly, Mayor Forcier asked staff to look at the current leash ordinance for animals noting that he would language included for electronic devices to control animals, such as a shock collar, when animals are on public property, as opposed to only being controlled by a leash. ADJOURNMENT Motion by Christensen, second by Czmowski, to adjourn at 7:15 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: RESOLUTION PROVIDING SUPPORT FOR AMENDMENT TO THE MCLEOD Department: EDA LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Contact: Miles R. Seppelt Agenda Item Type: Presenter: NONE Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the plan to redevelop the site of the Old Medical Clinic (126 Franklin Street NW) the EDA is exploring the possibility of applying for a grant from the Federal Emergency Management Agency. If obtained, this grant would cover 75% of the acquisition costs for three properties within the 100-year flood plain of the Crow River. To be eligible for a FEMA Hazard Mitigation Assistance Grant the project must be included in the county's Hazard Mitigation Plan. The proposed resolution expresses the City's support for an amendment to the McLeod County Hazard Mitigation Plan to include the proposed project. Once included in the county plan, the City would be eligible to apply for the Hazard Mitigation Assistance Grant. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of attached resolution. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15001 AMENDMENT TO THE MCLEOD COUNTY HAZARD MITIGATION PLAN WHEREAS, the City of Hutchinson has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a Local Multi - Jurisdictional Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the McLeod County Plan includes a risk assessment including past hazards, hazards that threaten the City of Hutchinson, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the McLeod County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the McLeod County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how the City of Hutchinson will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the McLeod County Hazard Mitigation Plan will make the City of Hutchinson eligible to receive FEMA hazard mitigation assistance grants; NOW THEREFORE BE IT RESOLVED that the City of Hutchinson supports the hazard mitigation planning effort and wishes to adopt the Acquisition Amendment to the Hazard Mitigation Plan. Adopted this 2211 day of January, 2019 by the Hutchinson City Council. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator lC.'C](;ISI'17],'1'L7�.Llf]LI'1'lC],'V ritblF:'1'DatfiF_;4'T '41f..'I..FOD C'OL"NTY I-147.1RD AUTIGATION PLAN .4PPROVE'D ,4PRIL 21: 201.5 The ;11c1 e(r d C'oant y Ilazarcl:tfiligali{gin Plan as wrillen fulfrlls the requirements of the Disaster ,Witi,gaf on Acl of'tl(It), tiihieh is radtninislered bi, the Federal Einergenev-1kinggentewl 4geiic)� (FEW). The .4ci requires Ita_arcl Al'itigatuin Pharr he updated evert ve (5) years. This is can am nclinent to the upprr ved 2015 Hazard Mitigation Plan. The f::Wy of'Hiachinson is seeking, to he approved h}, FEAf 4 to acquire pr(,{we rr]- and demolish.17oud-Drone Mwelui-e.s. City staffrevieiveG1rSection A Flooding Uf the Iti`7.5kA5'sessmenl along with Table 4H: City ol' Mitchinson Risk.,Issessinew. Ihi,s anrendwent includes additional language relative to riverine and flashflooJto prevent lass gf'life and property. This ainendment adds a gene) -al milisration strale �- rew, irding acquisition projecis vrith the goal of i lurnirrs; the property to open space jbrever. Action Step: — All Action Steps cover the 5-year implementation period unless otherwise noted... Overall Priority Estimated 5-Year Costs 2.A.14. Property Acquisition. Partner with (lie City of f'iutchinson to acquire and demolish properties in perpetuity within the 100 year floodplain and return to open space, including High $655,050 FEMA climate resilient treatments to protect the Crow }liver from pollution and act as an open space for river floodin . Stakeholders Participating Cost Benefit Score: (*lead): Hutchinson-, Jurisdictions: EM McLeod County, Priority (10) x Cost (5) = 5 Hutchinson HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of WWTF MBR Aeration Blower Replacement Project Department: Public Works LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Kent Exner/Tim Gratke Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff continues to review and analyze energy savings opportunities at the WWTF, which is the highest user of electricity of all City departments. The nature of wastewater treatment provides for a wide range of energy efficiency improvements at the facility. Most of the energy efficiency "low hanging fruit" is gained through control improvements that require equipment upgrades or additional controls to achieve significant savings. The most common example of this is the usage of VFDs which are used throughout the WWTF. The City's WWTF is designed in a way that one of the largest energy uses is in the form of producing air for the aeration of mixed liquor in the treatment process. This project achieves significant energy savings by providing variable air supply through the addition of a small blower that will meet the aeration needs of the treatment process. Installing the proposed 75 horsepower blower improves operational control and efficiency over the 200 horsepower blower that supplies excess air. On behalf of the City, Nero Engineering prepared contract documents and reviewed the bids for the replacement of one existing centrifugal blower in the MBR Building at the wastewater treatment facility. The existing 200 horsepower centrifugal blowers have limited operational controls to minimize energy usage. This project includes the replacement of one of the three existing blowers with a more efficient, properly sized blower. This project includes the work to remove the existing blower and to furnish and install the new blower package, electrical and controls equipment, and other ancillary items to complete the replacement of the centrifugal blower. Thus, we recommend that the attached purchase requisition to MN Mechanical Solutions, Inc. be approved in the amount of $110,991.00. BOARD ACTION REQUESTED: Approval of Purchase Requisition #019857 to MN Mechanical Solutions, Inc. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 110,991.00 Total City Cost: $ 110,991.00 Funding Source: Wastewater Fund Remaining Cost: $ 0.00 Funding Source: O1/15/2019 Purchase Requisition 03 : 27 PM Purchase Requisition No 019857 Requested Date Required Date Requested By O1/15/2019 tgrat ke Department 4945 Sewer Fund Preferred Vendor 133217 MN MECHANICAL SOLUTIONS, INC. Address 313 34TH AVE S WAITE PARK, MN 56387 Req. Description MBR AERATION BLOWER REPLACEMENT PROJECT Qty. Description GL Number 1 Unit Price Amount 1 1 AERZEN HYBRID BLOWER MODEL: TOTAL ADD. MATERIAL & LABOR 602-4945-90530 602-4945-90530 64,341.00 46,650.00 64,341.00 46,650.00 Total: 110,991.00 January 15, 2019 TO: City of Hutchinson Attn: Kent Exner 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4212 Re: Letter of Recommendation MBR Aeration Blower Replacement Project Dear Mr. Exner: N E RO ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 On behalf of the City, Nero Engineering prepared contract documents and reviewed the bids for the replacement of one existing centrifugal blower in the MBR Building at the wastewater treatment facility. The existing 200 horsepower centrifugal blowers are oversized for the system and have been operating inefficiently for years. This project includes the replacement of one of the three existing blowers with a more efficient, properly sized blower. This project includes the work to remove the existing blower and to furnish and install the new blower package, electrical and controls equipment, and other ancillary items to complete the replacement of the centrifugal blower. We evaluated several blower alternatives prior to receiving bids for the construction work. The following table summarizes the results of the blower evaluation: Gardner Lonestar Denver Kaeser Gearless Aerzen HeliFlow- Screw Turbo Hybrid Inovair 616 Total Blower Package & VFD Cost $84,500 $63,500 $64,341 $59,320 $56,300 Evaluation (5 = best, I = worst) Weighted Total Package Cost 3.33 4.43 4.38 4.75 5.00 Weighted Input Power at Design Point 4.89 4.54 5.00 4.38 4.04 Weighted Turndown Ability 4.10 3.52 5.00 3.52 4.98 Weighted Input Power at 600 scfm 5.00 4.39 4.85 4.98 3.56 Physical Fit 3 3 3 3 3 Total 20.32 19.88 22.23 20.62 20.59 The Aerzen Hybrid blower package was selected and an allowance of $64,341 for the equipment was provided in the construction contract documents. Because the cost for the construction work was estimated to be below the public bid threshold of $175,000, bids were requested from five mechanical contractors. Three of the five contractors submitted bids and the results of the bids are as follows: 1. MN Mechanical Solutions, Inc.- $110,991.00 2. Magney Construction- $120,240.00 3. Gridor Construction- $131,800.00 4. Dimar Construction- Declined to Bid 5. Municipal Builders, Inc.- Declined to Bid MN Mechanical Solutions is the lowest, responsible bidder so it is our recommendation to award the MBR Aeration Blower Replacement Project to MN Mechanical Solutions, Inc., in the amount of $110,991.00. We will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, � eA'74 * 6�dvaw-& Jennifer Svennes, PE Attachments: Received Bids for Construction Contract, Aerzen Quote, Blower Evaluation Summary CC: Tim Gratke, City of Hutchinson Request for Bids MBR AERATION BLOWER REPLACEMENT PROJECT City of Hutchinson Bidder: ARTICLE 1- BID RECIPIENT 1.1 The Bid is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bid Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bid Documents. ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS 2.1 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying statements to the Bid. The Bid will remain subject to acceptance for the bid withdrawal time stated in the Request for Bids, or for such longer period of time that Bidder may agree to in writing upon request of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7 days after the date of Owner's Notice of Award. ARTICLE 3 - BIDDER'S REPRESENTATIONS 3.1 In submitting this Bid, Bidder represents, as set forth in the Agreement, that: A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the Bid Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date B. If specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as to the local conditions. Nero Engineering BID FORM Project No. 10021 00400-1 C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Bidder has carefully studied and correlated the information known to Bidder, and information and observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents. E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to Bidder. if there has been no written resolution by Engineer, the Bidder has included in the Bid a list of clarifications and exceptions to the Bid Documents. F. The Bid Documents are generaliy sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Bid is submitted. G. Bidder further represents that: 1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; 3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and 4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. ARTICLE 4 - BASIS OF BID 4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices. 4.2 All specific cash allowances defined in Section 01210 are included in the price(s) set forth above and have been computed in accordance with Paragraph 11.02 of the General Conditions. Item Bid Item Description Unit of Price (U.S. Dollars) No. Measure Sixty-four thousand, three hundred Bl Blower Package Allowance Lump Sum forty-one dollars (words) $64,341.00 (figures) All remaining work for the MBR B2 Aeration Blower Replacement LumpSum (words) (figures) Total Bid Price (items B1 & B2) Lump Sum (words) / c (figures) Nero Engineering BID FORM Project No. 10021 00400-2 ARTICLE 5 - TIME OF COMPLETION) 5.1 Bidder agrees that the Work will meet the substantial completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 5.2 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering BID FORM Project No. 10021 00400-3 If Bidder is: An Individual Name (typed or printed): _ By: Doing business as: A Partnership Partnership Name: By: (Individual's signature) (Signature of general partner— attach evidence of authority to sign) Name (typed or printed): (SEAL) (SEAL) A Corporation Corporation Name: ``''c'� .J-+�Cl (SEAL) State of Incorporation:-P-1rt+e Type (General Bum' ess, Professional, Service, LimitLiabiliiy): e By: ` (Signature — attach evid e of authority to sign) Name (typed or printed): ,rc,T-{ t j `off .- v Title: (CORPORATE SEAL) Attest: Date of Authorization to do business in State of Minnesota is r6�J1. A Joint Venture Name of Joint Venture: First Joint Venturer Name: By: (Signature of first joint venture partner— attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: By: (Signature of second joint venture partner— attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) (SEAL) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Bidder's Business Address: Phone No.: Nero Engineering Project No. 10021 Fax No.: SUBMITTED on BID FORM 00400-4 Request for Bids MBR AERATION BLOWER REPLACEMENT PROJECT City of Hutchinson Bidder: Magney Construction, Inc. ARTICLE 1- BID RECIPIENT 1.1 The Bid is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bid Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bid Documents. ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS 2.1 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying statements to the Bid. The Bid will remain subject to acceptance for the bid withdrawal time stated in the Request for Bids, or for such longer period of time that Bidder may agree to in writing upon request of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7 days after the date of Owner's Notice of Award. ARTICLE 3 - BIDDER'S REPRESENTATIONS 3.1 In submitting this Bid, Bidder represents, as set forth in the Agreement, that: A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the Bid Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date If specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as to the local conditions. Nero Engineering BID FORM Project No. 10021 00400-1 C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Bidder has carefully studied and correlated the information known to Bidder, and information and observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents. E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to Bidder. If there has been no written resolution by Engineer, the Bidder has included in the Bid a list of clarifications and exceptions to the Bid Documents. F. The Bid Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Bid is submitted. G. Bidder further represents that: 1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; 3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and 4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. ARTICLE 4 - BASIS OF BID 4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices. 4.2 All specific cash allowances defined in Section 01210 are included in the price(s) set forth above and have been computed in accordance with Paragraph 11.02 of the General Conditions. Item Bid Item Description Unit of Price (U.S. Dollars) No. Measure Sixty-four thousand, three hundred B1 Blower Package Allowance Lump Sum forty-one dollars (words) $64,341.00 (figures) Fifty Five Thousand Eight Hundred B2 All remaining work for the MBR Aeration Blower Replacement Lump Sum Ninety Nine and no/100--------- (words) $55 899.00 (figures) One Hundred Twenty Thousand Total Bid Price (Items B1 & 62) Lump Sum Two Hundred Forty and no/100------ (words) $120,240.00 (figures) Nero Engineering BID FORM Project No. 10021 00400-2 ARTICLE 5 - TIME OF COMPLETION 5.1 Bidder agrees that the Work will meet the substantial completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 5.2 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering BID FORM Project No. 10021 00400-3 If Bidder 'is. - An Individual Name (typed or printed): By; jlndividuol's signature) Doing business as: A Partnership Partnership Name: By: (Signature of general portner — attach evidence of Authority to sign) Name (typed or printed): (SEAL) (SEAL) A Corporation A` Wo >Q4 Corporation Name: Magney Construction Inc- { Z-AQ State of Incorporation: Minnesota Type (J�+er# Buskess, Prof4sional, Service, Limited Liability): General Business By: - (Signoture — attach evidence fr." Name (typed or printed): Mark Mai Title: . Attest: to sign) i M"jW.lk Date of Authorization to do business in State of Minnesota is 5-16-1994 Name of Joint Venture: First Joint Venturer Name: By: (Signature of first joint venture partner— ottoch evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: Bv: (Signature of second joint venture partner — attach evidence of authority to sign) Name (typed or printed): Title: (SEAL) (SEAL) (Each joint venture must sign. The manner of signing for each individual, portnership, and corporation that is a porty to the joint venture should be in the manner indicoted above.) Bidder's Business Address: 1401 Park Road Chanhassen, MN 55317 Phone No.: _ 952-474-1674 Fax No.: 952-474-1679 SUBMITTED on 1-14-19 Nero Engineering BID FORM Project No. 10021 00400-4 ARTICLES OF INCORPORATION OF M. C. MAGNEY CONSTRUCTION, INC. The undersigned incorporator, for the purpose of forming a corporation pursuant to the provisions of Chapter 302A, Minnesota Statutes, as amended, does hereby adopt the following Articles ❑f Incorporation: Article I. NAME. The name of the corporation shall be M. C. Magney Construction, Inc. Article II. PURPOSES. The corporation shall be a general business corporation and may engage in and do any act necessary or incidental to the conduct of any business for which corporations may be organized under the provisions of Chapter 302A, Minnesota Statutes. Article III. PERIOD OF DURATION. The corporation shall have perpetual existence. Article IV. REGISTERED OFFICE - The address of the registered office of the corporation in the State of Minnesota shall be 18889 Eastwood Drive Minnetonka, Minnesota 55331. Article V. INCORPORATOR. The name and address of the incorporator, who is a natural person ❑f full age, is as follows: James P. Mulvahill 1900 Interchange Tower 600 South Highway 169 Minneapolis, MN 55426 1 ❑.13,497 Article VI. CAPITAL. The aggregate number of shares that the corporation shall have authority to issue is ❑ne Million (1,000,000), such shares being common voting shares designated as "Common Stock" and having n❑ par value per s iare . Article VII. DENIAL OF CUMULATIVE VOTING. Voting by shareholders for election of directors shall not be cumulative. Article VIII. DENIAL ❑F PREEMPTIVE RIGHTS. The shareholders of the corporation shall have no preemptive right to acquire unissued securities or rights to purchase securities of the corporation, whether now ❑r hereafter authorized. Article ix. FIRST BOARD OF DIRECTORS. The name and address of the sole member of the corporation's first Board of ❑irectors is as follows: Mark C. Magney 18889 Eastwood Drive Minnetonka, Minnesota 55331.. Article X. WRITTEN ACTIONS OF THE BOARD OF DIRECTORS. Any action required or permitted to be taken at a meeting of the corporation's Board of Directors and not requiring approval by the shareholders of the corporation may be taken by written action Signed by the number of directors that would be required to take the same action at a meeting of the Board at which all directors were present. FA 3GG5 Article XI. ADOPTION AMENDMENT OR REPEAL OF BY-LAWS. The power to adopt, amend or repeal the By-laws of the corporation is reserved to the shareholders. Article XIII. ACTIONS BY SHAREHQLDERS. The sha_�eholders shall take action, including action to amend these Articles of Incorporation, by the affirmative vote of the holders of a majority of the corporation's issued and outstanding voting shares, unless a larger number or proportion is required by law or a shareholder control agreement. IN WITNESS WHEREOF, the above -named incorporator has executed these Articles of Incorporation this 16th day of May, 1994. INCORPORATOR: 1 J s F. Mulvahill STATE OF MINNESOTA DEPARTMENT OF STATE FILED MAY ? 61994 yn 3 UNANIMOUS WRITTEN ACTION OF THE BOARD OF DIRECTORS AND SHAREHOLDERS OF N.C. MAGNEY CONSTRUCTION,- INC. The undersigned, being a sole shareholder and sole member of the Board of Directors of the M.C. Magney Construction, Inc. (the "Corporation") a Corporation organized and existing under the laws of the state of Minnesota, hereby adopts the following resolution by unanimous written action, effective the day of July, 1998. RESOLVED, that Article One of the Corporation's Articles of Incorporation be deleted in its entirety and in its place the following Article be inserted: Article One. Corporate Name. The name of the Corporation shall be Magney Construction, Inc. BE IT FURTHER RESOLVED that the officers and directors of the Corporation are hereby authorized and directed to take such further action as is required to file the above Amendment to the Articles of Incorporation with the Minnesota Secretary of State's office. The above Amendment shall change the Articles which were filed with the Secretary of State on May 15, 1994. IN WITNESS WHEREOF, the undersigned has executed this resolution effective the date above written. Mark 'C. Magney Sole Director and Sha ehJder agr\magney.uwa 113/2018 License lookup DEPARTMENT OF LABOR AND INDUSTRY License/Certificate/Registration Detail Class Type: CONTRACTOR REGISTRATION Number: ER651884 Application No: 287085 Status: ISSUED Expire Date: 12/3112019 Effect Date: 111/2018 Orig Date: 811412012 Print Date: Enforcement NO Action_ Workplace NIA Experience: Name: MAGNEY CONSTRUCTION, INC Address: 1401 PARK ROAD CHANHASSEN , MN 55317 Phone: Fax: tither: A CONTRACTOR REGISTRATION IS NOT A LICENSE! -ontractor Registration Is required for building contractors that are not licensed or required to be licensed by OLI, but it is not intended to provide my level of consumer protection. To verify the status of licensed residential contractors, remodelers, and roofers, search under the Residentia Contractors "Discipline" on the license lookup tool Another Lookup? https:llsecure.doli.state. mn. usliookup2llicensing.aspx 111 Request for Bids MBR AERATION BLOWER REPLACEMENT PROJECT City of Hutchinson Bidder: _Gridor Constr., Inc. ARTICLE 1- BID RECIPIENT 1.1 The Bid is submitted to: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bid Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bid Documents. ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS 2.1 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying statements to the Bid. The Bid will remain subject to acceptance for the bid withdrawal time stated in the Request for Bids, or for such longer period of time that Bidder may agree to in writing upon request of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7 days after the date of Owner's Notice of Award. ARTICLE 3 - BIDDER'S REPRESENTATIONS 3.1 In submitting this Bid, Bidder represents, as set forth in the Agreement, that: A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the Bid Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date If specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as to the local conditions. Nero Engineering BID FORM Project No. 10021 00400-1 C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the performing of the Work. D. Bidder has carefully studied and correlated the information known to Bidder, and information and observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents. E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to Bidder. If there has been no written resolution by Engineer, the Bidder has included in the Bid a list of clarifications and exceptions to the Bid Documents. F. The Bid Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing the Work for which this Bid is submitted. G. Bidder further represents that: 1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; 2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; 3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and 4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. ARTICLE 4 - BASIS OF BID 4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices. 4.2 All specific cash allowances defined in Section 01210 are included in the price(s) set forth above and have been computed in accordance with Paragraph 11.02 of the General Conditions. Item Bid Item Description Unit of Price (U.S. Dollars) No. Measure Sixty-four thousand, three hundred B1 Blower Package Allowance Lump Sum forty-one dollars (words) $64,341.00 (figures) Sixty-seven thousand, four hundred B2 All remaining work for the MBR Aeration Blower Replacement LumpSum fifty-nine dollars and no/100. (words) $67,459.00 (figures) One hundred thirty one thousand eight hundred dollars and Total Bid Price (Items B1 & 62) Lump Sum no/100. (words) $131,800.00 (figures) Nero Engineering BID FORM Project No. 10021 00400-2 ARTICLE 5 - TIME OF COMPLETION 5.1 Bidder agrees that the Work will meet the substantial completion date and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. 5.2 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of its failure to perform the Work in accordance with the schedule set forth in the Agreement. Nero Engineering BID FORM Project No. 10021 00400-3 If Bidder is: An Individual Name (typed or printed): By: (Individual's signature) Doing business as: A Partnership Partnership Name: By: (Signature of general partner — attach evidence of authority to sign) Name (typed or printed): (SEAL) (SEAL) A Corporation **NO SEAL** Corporation Name: Gridor Constr., Inc. (SEAL) State of Incorporation: Minnesota Type (General Business, Professional, Service, Limited Liability): General By: 00 i (Signature — attach evidence of authority to sign) Name (typed or printed): G H Theisen Title: President (CORPORATE SEAL) **NO SEAL** Attest: - Steve Lee - Project Manager Date of Authorization to do business in State of Minnesota is 10/01/1969 A Joint Venture Name of Joint Venture: First Joint Venturer Name: By: (Signature of first joint venture partner— attach evidence of authority to sign) Name (typed or printed): Second Joint Venturer Name: By: (Signature of second joint venture partner— attach evidence of authority to sign) Name (typed or printed): Titl e: (SEAL) (SEAL) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should 6e in the manner indicated above.) Bidder's Business Address: 3990 27th Street SE, Buffalo, MN 55313 Phone No.; 763-559-3734 Fax No.; 763-559-3736 SUBMITTED on 1/14/19 Nero Engineering BID FORM Project No. 10021 00400-4 C GRIDOR CONSTR., INC. 3990 271h 5t Se (763) 746-9070 Buffalo, MN 55313 (Fax) 559-3736 G.. Improving America's Water Quality since 1979 GRIDOR CONSTR., INC. CERTIFICATE 1, Greg H. Theisen certify that 1 am the Corporate Secretary of Gridor Construction, Inc. and certify that the following resolution was adapted by the Board of Directors on February 10, 2016. RESOLVED, that the following individuals are authorized to sign all bid documents and contracts on behalf of the Corporation: Harold C. Theisen Greg H. Theisen Gregg Schreiner Jason Theisen CEO President Corporate Secretary Vice President Project Manager I, Greg H. Theisen, certify that the above is a true and correct copy of the resolution adopted by the Board of Directors on February 10, 2016. Greg H. Theisen Gridor Construction, Inc. Subscribed and sworn to before me this I 10th I day of February 2016 . Notary Public (Notary Seal) SNERILFULLED Notaiy Pabiic State of Minnesota My Comraission Extsiras Jonuory 3 1. 2020 AN EQUAL OPPURTUNITY EMPLOYER AERZEN USA CORPORATION Independence Way Co AERZEN Coatesville, PA 19320 Tel. (610) 380-0244 ♦ Fax. (610) 380-0278 Confidential & Proprietary - this document shall not be distributed to anyone other than the intended recipients. AERZEN Reference Number: E10-27378.R3 13-Dec-18 Re: Hutchinson, MN To: Jennifer Svennes, PE Firm - Nero Engineering email - jsvennes@neroeng.com hone - 605 690-9073 AERZEN Representative Info: Name - Clark Corbett of Vessco Inc. e-mail - corbett@vescco.com hone - 952 941-2678 AERZEN Proposal Prepared By: Name - Jennifer Kintzer, P.E. email - jkintzer@aerzenusa.com hone - 484 718-3705 AERZEN Regional Manager: Name - Doug Cagney e-mail - dcagney@aerzenusa.com hone - 484 678-6811 This scope of supply does NOT include the following items: MCC starter, External Controls, Isolation Valves and Installation Hardware. MBR Hybrid Blower Model: D 52S Performance Data: Design Pt 2 Min Intake volume, handled at intake condition icfm 1,371 685 386 Volume handled at normal condition scfm 1,200 600 338 Relative humidity 0 90% 90% 90% Intake pressure (abs.) psia 14.15 14.15 14.15 Pressure difference psig 9.0 9.0 9.0 Intake temperature °F 95 95 95 Discharge temperature °F 199 210 237 Main rotor speed rpm 5,375 3,086 2,100 Motor Speed rpm 3,555 2,041 1,389 Power consumption at coupling bHp 56.0 30.7 21.3 Total Power Required to Customer VFD kW 47.4 26.8 19.4 Motor Rating HP 75 Tolerance on flow & power ± 5 % Sound pressure level w/ enclosure dB(A) 74 measured in free field at 3ft. distance from the outline of the unit (tol. ± 2 dB(A)). Weights & Dimensions: Inlet connection CS ANSI 8" Discharge connection EPDM ANSI 6" Blower pkg weight lbs. 3,570 Envelope dim.* LxWxH in. 71 x 59 x 78 460VAC Cooling Fan kW 0.19 AERtronic kW 0.2 * non binding dimensions includes, inlet filter silencer, relief valve, check valve, and flex connector AERZEN USA CORPORATION Independence Way Co AERZEN Coatesville, PA 19320 Tel. (610) 380-0244 ♦ Fax. (610) 380-0278 Confidential & Proprietary - this document shall not be distributed to anyone other than the intended recipients. AERZEN Reference Number: E10-27378.R3 13-Dec-18 Re: Hutchinson, MN Page 2 of 2 MBR Hybrid Blower D 52S Aerzen Delta Hybrid Blower Package consists of the following components, assembled in our factory. 1 Aerzen Rotary Lobe Compressor D Series 1 base frame with integrated reactive type silencer 1 hinged motor support as automatic belt tensioning device 1 set of vibration isolating mounts 1 intake filter -silencer 1 narrow V-belt drive with guard 1 spring loaded pressure relief valve 1 discharge manifold with externally accessible integrated check valve 1 flexible connector with clamps for schedule 40 pipe, discharge 1 flexible connector with clamps for schedule 40 pipe, intake Scope of Supply 1 compact blower package as listed above 1 WEG electric motor per NEMA, TEFC, 460 V / 60 Hz, premium efficiency, T-Stat, AEGIS shaft grounding ring 1 sound enclosure with integral 460V cooling fan and factory supplied fan motor starter 1 set of sensors (P1, P2, T2 & Oil Temp) w/AERtronic Control (460 VAC, 5 Amp), E-Stop 1 Danfoss VFD, NEMA 12 enclosure, 75 HP, w/ DC choke, (200 Amp) fused disconnect VFD comes installed front face mounted on blower Factory Services 1 ISO-1217 test report Onsite Manufacturer Services 1 trip, 1 day total installation inspection, startup, testing, & training Spare Parts 1 air filter and 1 belt set Freight & Packaging freight to jobsite 1 domestic packaging TOTAL for 1 Unit: $64, 341.00 Confidential & Proprietary - this document shall not be distributed to anyone other than the intended recipients. Pricing: DAP Jobsite Terms: This offer is subject to Aerzen Standard Terms and Conditions (A2-001-USA January 2009) Warranty: 24 months after start up or 30 months after delivery, which ever comes first on Aerzen package" 'Maintenance must be performed per the Instruction Manual using Aerzen spare parts. 'Equipment not manufactured by Aerzen will carry the manufacturer's standard warranty. , {{\§7 - \ `\\}}� } \ \{{ ww \§:/E! r !«3,&§ zP i#f f /\) $ 2 A a a \a \\ \ \ \ \\\\ \ \w §1- ,,,} }\ � ! %{) §26 §i\ / »ai f £\ \ \ \ � (I}{ j)}k%�/§{»;//!\] _ 7 !f }J� :,,r „ _2 ±: &±�a HUTCHINSON CITY COUNCIL Request for Board Action Agenda item: Items for 5th Avenue South Reconstruction Project (1-1/P19-91) Department: PWIEng LICENSE SECTION Meeting Date: 1/22/2019 Application Complete NIA Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes)! 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their Febwary 12th meeting. Please note that City staff anticipates administering a Project Open House meeting (Tuesday, February 5th) to discuss project related information with adjacent property owners prior to this future hearing. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,490,000.00 Total City Cost: $ 1,990,000.00 Funding Source: Bonding, State Aid, Water/WWfSW Funds Remaining Cost: $ 500.000-00 Funding Source: Special Improvement Assessments RESOLUTION NO. 15002 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. IIPROJECT NO. IM1 WHEREAS, it is proposed to improve: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trait, sidewalk, landscaping, striping, signage, restoration and appurtenances, And to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. l /Project No.19-01, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 22nd day of January 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKSIENGINEERING DEPARTMENT Hutchinson City Ccnteril 11 Hassan St SF/Hutchinson MN 55350-25221320-234-420()/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPWfCity Engineer DATE: January22nd, 2019 SUBJECT: Letting No. 1/Project No. 19-01 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L11P19-01 5th Avenue South Reconstruction: Lynn Road SVV to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution. sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $2,000,000 Engineering $300,000 Administration $120,006 Engineering Services - Geotechnical $40,000 Street Lighting Materials $30,000 ESTIMATED TOTAL $2,490,000 ESTIMATED FUNDING TOTAL Assessable Costs $500,000 Federal Aid $0 State Aid $700,000 City - Bondin $1,090,000 City - Water Funds $50,000 Cit - Wastewater Funds $50,000 City - Stormwater Funds $100,000 ESTIMATED TOTAL $2,490,000 RESOLUTION NO. 15003 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 1/PROJECT NO. 19-01 WHEREAS, pursuant to a resolution of the Council adopted January 22nd, 2019, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, drainfile installation, bituminoustconcrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances; and said report was received by the Council on January 22nd, 2019, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,490,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of February, 2019, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 22nd day of January 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO.8315 NOTICE OF HEARING ON IMPROVEMENT Li P19-01 (LETTING NO. 11PROJECT NO. 19-01) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6.00 pm on the 12th day of February, 2019, to consider the making of an improvement of Letting No. 1/Project No. 19-01, an improvement of: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $1,290,000.00, State Aid in the amount of $700,000.00, and an Assessable cost of $500,000.00 for the total estimated cost of $2,490,000.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 01/22/2019 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JANUARY 30TH 2019 AND WEDNESDAY, FEBRUARY 8TH 2O19. HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Items Technology Dr, & West Highland Park Dr. Construction Project (L51P19-06) Department: PWIEng LICENSE SECTION Meeting Date: 1/22/2019 Application Complete NIA Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff 71 Consent Agenda Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BA CKGRO UNDIEXPLA NA TION DF A GENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their February 12th meeting. Please note that City staff has been working closely with adjacent property owners as this project continues to be developed. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,015,900.00 Total City Cost: $ 515.900.00 Funding Source: DEED Grant, Sonding Remaining Cost: $ 500,000,00 Funding Source: Special Improvement Assessments RESOLUTION NO. 15004 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.51PROJECT NO.1"6 WHEREAS, it is proposed to improve: Technology Drive & West Highland Park Drive: Trunk Highway 7122 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED 6Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 5/Project No.19-06, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 22nd day of January 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WDRKSIENGINEERING DEPARTMENT Hutchinson City Centerll I I Hassan St SE/Hutchinson MN 55350-2522/320-234-42091FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: January 22nd, 2019 SUBJECT: Letting No. 5/Project No. 19-06 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L51P19-06 Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDKIUponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $790,000 En ineerin $118,500 Administration $47,400 Engineering Services - Geotechnical $20,000 Street Lighting Materials $40,000, ESTIMATED TOTAL $1,015,900 ESTIMATED FUNDING TOTAL Assessable Costs $500,000 DEED Grant Constuction & Ins ectionlStakin $450,000 State Aid $0 City - Bonding $65,900 City - Water Funds $0 .City - Wastewater Funds $0 City - Stormwater Funds $0 ESTIMATED TOTAL $1,015,900 RESOLUTION NO. 15005 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.51PROJECT NO. 19-06 WHEREAS, pursuant to a resolution of the Council adopted January 22nd, 2019, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Technology Drive & West Highland Park Drive: Trunk Highway 7122 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances; and said report was received by the Council on January 22nd, 2019, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to caiculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1 ,01 5,900.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of February, 2019, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 22nd day of January 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO.8316 NOTICE OF HEARING ON IMPROVEMENT L5P19-06 (LETTING NO. SlPROJECT NO. 1"6) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center,111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of February, 2019, to consider the making of an improvement of Letting No. 5/Project No. 19-06, an improvement of: Technology Drive & West Highland Park Drive: Trunk Highway 7J22 to TDKJUponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances, Pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $65,900.00, DEED Grant in the amount of $450,000.00, and an Assessable cost of $500,000.00 for the total estimated cost of $1,015,900.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 01/22/2019 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JANUARY 30TH 2O19 AND WEDNESDAY, FEBRUARY 6TH 2O19. HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: APPOINTMENT OF JONNY BLOCK TO A 6-YEAR TERM ON THE HUTCHINSg Department: EDA LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Contact: Miles R. Seppelt Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Jonny Block's initial six -year term on the EDA Board of Directors has expired. Staff is requesting that Mr. Block be appointed to a new six -year term on the EDA Board of Directors. Mr. Block has indicated that he would like to continue to serve on the EDA Board. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Appointment of Jonny Block to the EDA Board for a six -year term. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution Supporting Legislation to Increase LGA in 2019 Department: Administration LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As we have from time -to -time, we have adopted resolutions in support of increasing LGA payments to Minnesota cities. Attached for your consideration is a resolution that draws support of increasing local government aid in the 2019 legislative session. BOARD ACTION REQUESTED: Approval of Resolution 15006 - Supporting the increase of Local Government Aid in the 2019 legislative session. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15006 A RESOLUTION IN SUPPORT OF INCREASING LOCAL GOVERNMENT AID IN THE 2019 LEGISLATIVE SESSION WHEREAS, Local Government Aid (LGA) is a vital stated -funded property tax relief program that helps reduce disparities between communities and ensures quality services necessary for a good quality of life and an affordable property tax rate in Hutchinson; and WHEREAS, LGA provides funding to restrain property taxes on homeowners and businesses and provides for basic services such as public safety, infrastructure, park and rec services, and fire protection; and WHEREAS, LGA is currently $30.5 million below its 2002 benchmark and nearly $300 million below the amount needed to fully fund the LGA formula; and WHEREAS, an increase in LGA would have a favorable effect on the city of Hutchinson by assisting the city in keeping its tax levy down and assisting in covering the costs of major city capital needs; and WHEREAS, yearly adjustments to LGA funding for inflation are necessary for Hutchinson to keep up with rising costs for higher health insurance premiums, employee wages, construction costs, and other critical needs; and WHEREAS, the Legislature did not increase LGA funding in 2018. THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby supports a permanent increase in the base appropriation for Local Government Aid by $30.5 million to restore funding to the 2002 benchmark and urges the adoption of this proposal by the House and Senate. BE IT FURTHER RESOLVED, that the Legislature provide yearly adjustments to LGA to account for inflation and population growth. BE IT FURTHER RESOLVED, that a copy of this resolution be sent to the Legislatures representing the City of Hutchinson. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 22nd DAY OF JANUARY, 2019 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Toro Groundsmaster Mower Purchase - Consideration of approving PO# 019849 Department: Parks LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Randy Carter Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Mowing is considered one of the most important functions of the Parks Dept. It helps maintain the aesthetics of our community, weed control and helps keep all athletic fields in a playable condition. Mowers encounter severe damage from extreme heat, debris and from cutting an average of 500 acres per week. The Parks Department reviewed three mowers of equal size and based the recommendation on the construction of the mower, safety features and functionality. The mower has been reviewed by the fleet committee and recommended for a 2019 purchase since the old mower has met its useful life expectancy. The 2019 CIP included a budgeted amount of $61,000 for the wide -area mower. BOARD ACTION REQUESTED: Consideration of approving PO# 019849 for $59,950, for Acquisition of a Toro Groundsmaster Mower. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 59,950.00 Total City Cost: $ 59,950.00 Funding Source: Equipment Replacement Fund Remaining Cost: $ 0.00 Funding Source: itti City of Hutchinson Randy Carter MTI Distributing Equipment Proposal December 11, 2018 Expiration Date: 1/10/2019 Qty Model Number Description Price Price Extension 1 30609 GM 4000-D (Tier 4 Final Compliant) (30609 / 30609A) 1 30408 MVP KIT-GM4XXX, 800 HR YANMAR T4F MN State Contract Pricing Contract # 138566 Release T-775 Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge Tax is not included in pricing. A 2.5% service fee will apply for all credit card transactions. $59,950.00 $59,950.00 Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Randy Ryski, SCPS Mandi Prinsen Outside Sales Representative Inside Sales Representative 612-877-0842 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 MIDW�IST��� EST. 1980 TURF & IRRIGATION December 12, 2018 City of Hutchinson Randy Carter 14201 CHALCO VALLEY PARKWAY OMAHA, NE 68138-6193 (402) 895-8900 FAX (402) 895-8913 Mr. Carter-- Thanks for your interest in our Toro products and the opportunity to quote you. Model Description Selling Price 30609 Toro Groundsmaster 4000D Tier 4 Compliant $63,250.00 30408 MVP Kit — 800 Hour Yanmar Tier 4 * This pricing is valid for 30 days and includes set-up and delivery. * A 2-year manufacturer's warranty is included. * Tax is not included. Please call if you have any questions. Sincerely, Alan Johnson Commercial Sales HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Preliminary and Final Plat for Bear Paw Addition located at 1025 Dale St. SW Department: Planning LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a preliminary and final plat for Bear Paw Addition, which was previously part of the Welcome to Our Home Addition. The preliminary and final plat consists of one lot. Nobody from the public spoke regarding this request. The Planning Commission recommended approval with the following conditions. Staff recommends approval of the preliminary and final plats subject to the following conditions. 1. Terminology shall be changed from utility easement to water main easement. 2. Existing easements related to the cul-de-sac and existing water main shall be vacated. 3. Plats shall better show dimensions of water main easement on documents. 4. Plat approval does not mean utility bridge concept is formally approved. 5. The City will not be doing any street maintenance or snow removal on the roadway/parking areas noted in the right-of-way easement. There will be no City maintenance whatsoever in the right-of-way easement area. 6. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 7. Building permits will not be issued until the plat is recorded. BOARD ACTION REQUESTED: Approval of Preliminary and Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15007 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELINHNARY AND FINAL PLAT FOR BEAR PAW ADDITION LOCATED AT 1025 DALE ST SW. FACTS 1. Bear Paw Properties is the owner of the lot located at 1025 Dale St SW; and, 2. Dabois Partnership is the owner of the lot located at 1015 Dale St SW; and 3. The subject property is legally described as: 1015 Dale St SW: Outlot A, Welcome to Our Home Addition, Hutchinson, MN 1025 Dale St SW: Outlot B, Welcome to Our Home Addition, Hutchinson, MN 4. Bear Paw Properties has applied for a 1 lot preliminary and final plat, located at 1015 and 1025 Dale St SW, Hutchinson, MN, to be known as Bear Paw Addition. 5. The Planning Commission met on January 15, 2019 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. Terminology shall be changed from utility easement to water main easement. b. Existing easements related to the cul-de-sac and existing water main shall be vacated. c. Plats shall better show dimensions of water main easement on documents. d. Plat approval does not mean utility bridge concept is formally approved. e. The City will not be doing any street maintenance or snow removal on the roadway/parking areas noted in the right-of-way easement. There will be no City maintenance whatsoever in the right-of- way easement area. f The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. g. Building permits will not be issued until the plat is recorded. 6. The City Council of the City of Hutchinson reviewed the request at its meeting on January 22, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Bear Paw Addition subject to the following findings and conditions: a. Terminology shall be changed from utility easement to water main easement. b. Existing easements related to the cul-de-sac and existing water main shall be vacated. c. Plats shall better show dimensions of water main easement on documents. d. Plat approval does not mean utility bridge concept is formally approved. Findings of Fact — Resolution # 15007 Bear Paw Addition Preliminary and Final Plat Page 2 e. The City will not be doing any street maintenance or snow removal on the roadway/parking areas noted in the right-of-way easement. There will be no City maintenance whatsoever in the right-of- way easement area. f. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. g. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 7. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 8. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary and final plat for Bear Paw Addition are approved. Adopted by the City Council this 22nd day of January, 2019. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: January 10, 2019 for January 15, 2019, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT OF BEAR PAW ADDITION Applicant: Dean Bloemke, Bear Paw Properties PRELINHNARY AND FINAL PLAT OF BEAR PAW ADDITION Brief Description The applicant has submitted a preliminary and final plat for Bear Paw Addition, which was previously part of the Welcome to Our Home Addition. The preliminary and final plat consists of one lot. * Indicates property described in this notice Preliminary and Final Plat Bear Paw Addition Planning Commission—1-15-19 Page 2 GENERAL INFORMATION Existing Zoning: R4 — High Density Residential besides for current Outlot A, which is Zoned R-1. Property Location: 1025 Dale St SW. Lot Size: 6.56 Acres Existing Land Use: Partially developed as Senior Care facility, partially vacant. Adjacent Land Use: Single-family residential to west and northeast. Attached Senior housing to south. Church to north. Multi -family housing to southeast. Adjacent Zoning: R-1 Single -Family Residential to west. R-2 Medium Density Residential to northeast. R- 3 Medium -High Density Residential to southeast. R-4 High Density Residential to south. Comprehensive Plan: Medium Density Residential Neighborhood Zoning History: Has been Woodstone Senior Living Facility for past several years Applicable Regulations: City Code of Ordinances Sections 153.35—153.51 Transportation: The westerly side of the property will continue to be accessed off of Dale St SW and the eastern side of the property will be accessed off of Cleveland Ave SW. Physical Characteristics: Relatively flat. Analysis: The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances. Lot Arrangement: The proposed Bear Paw Addition preliminary plat contains 1 block and 1 lot. The lot is 6.56 acres in size. A site plan review by the Planning Commission and City Council will be required before the building permit will be issued for future construction on the site. Additionally, all development in the R-4 Zoning District requires a Conditional Use Permit. Streets and Access: Access to the existing Woodstone Facility will be off Dale Street SW, as it currently exists today. Access to the easterly side of the development will be off Cleveland Avenue SW. The access on the east side, which will be an extension of Cleveland Ave., will be privately maintained. There will be a right-of-way easement granted to the City for the access drive, which is essentially an extension of Cleveland Ave. that terminates in front of the building. This will allow the traveling public to utilize the roadway, although there will likely be very little public traffic on the access drive. In addition, emergency services will have access to the access drive. The right-of-way easement granted to the City isn't implying any maintenance on the Bear Paw property. All maintenance, including snow removal and other street maintenance will be the responsibility of the property owner. The access drive will not have to be built to City street standards. The existing right-of-way easement for the temporary cul-de-sac shall be vacated. Preliminary and Final Plat Bear Paw Addition Planning Commission—1-15-19 Page 3 Utilities and Easements Staff would like to point out that the terminology on the plat documents should say water main easement instead of utility easement. Staff wants to be clear that the sanitary sewer on the property is private and is essentially a very long service, not City infrastructure. As noted above, the existing right-of-way/roadway easement shall be abandoned/vacated. The existing water main easement shall also be abandoned/vacated. Staff would like the dimensions of the water main easement better shown on the plat so there is no confusion to the easement area. The proposed plats are approving the easement locations/alignments. There are a lot of questions to be answered and plans to be reviewed regarding the utility bridge and how the proposed building's foundation interacts with the water main. Staff has reviewed some preliminary information and more will be provided with the building permit submittal but this is a very atypical situation and the more detail provided the better. Staff wants to make it clear that approving the plats does not mean the utility bridge concept is formally approved. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of the preliminary and final plats subject to the following conditions. 1. Terminology shall be changed from utility easement to water main easement. 2. Existing easements related to the cul-de-sac and existing water main shall be vacated. 3. Plats shall better show dimensions of water main easement on documents. 4. Plat approval does not mean utility bridge concept is formally approved. 5. The City will not be doing any street maintenance or snow removal on the roadway/parking areas noted in the right-of-way easement. There will be no City maintenance whatsoever in the right-of-way easement area. 6. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 7. Building permits will not be issued until the plat is recorded. 11'C"rffSEIIP BEAR PAW ADDITION PRELIMINARY PLAT PART OF SEC. R T. 16. R. 30 fl ®— -C=—� ( -for- WELCOME HOME MANAGEMENT COMPANY -of- Outlots A & B, WELCOME TO OUR HOME ADDITION, McLeod County, MN II I,I WE I t II Ill ,/- IIC / I � � f II NORTH J. r�m jil MCLEOD COUNTY. M+RESO7A YLIe�AWAY \ I (NO SCALD YY MNDOT GOODEl1C STA. #93709 ELEVATION: ELEVA _ O O65.103 NAVOBB' / `•`ca b n PEA I / I• / s rI - t I iS rm, _ % bgNRNT r ¢` GAP e d^ ,DP¢ A _ — ft h �— --_ Tm s I e� ``\\ �. r%//y%� "ra�>x R '• '.IIMI' ���T rm ARw. I � a \ R kl� • m g A', �R ARCM RAll ( R ,4 _. �-_' BLOCK iI :0°.,•1rzU::aa'az'e•� saszrss-s - - - -- - •. � ,vsmro�nww.rma a88 r9 -____.' a armor . o KB9 J8�ai2w�' •� , :. , - i .. L_._.,.,. ,w_ �-., ,.,�,�;;%'":..: ,._ .roe=.. __ II.:� Mm; LEGAL DESCRIPTION IFP>RBCELS BEING PLAITED a Pletea Dy EG I aaa sea.. Ixe. �i ' - Bwarixgs enawn nra ax an aeaumaa aata¢,. Outlot A and B. WELCOME TO OUR HOME ADDITION, OGG.HJ ng is the record plot thereat, ova(ar McLeod County, Minno-C, - mta amvey can v5u tnvm the Damm�t of tale worx. onol eoaemank, raatManoa [other tn¢n DESCRIPTIONOF EASEMENTS TO BE VAUTED x° D,e4t tD rerlaian epee raae,9t nT o Aarr4¢t tRla wmxaTmaxx°a on ¢NPmeya t,Tl P - t3Ountlory areo or surveyed Fremises: 8.47 ­CSor 287,BOOt Sq. Ft. The drainage one utility a sements per the plat WELCOME TO OUR HOME ADDITION. ccordinq to the recortl plat theraol McLeotl County. Minnesota. ICI - ZONING (PER CITY OF R_'. SiI CONING MAP 2015) AL8O--Ou[lot A: Currently R-1, Single FRmily Residential the Utility Easement, (ilea September 29, 2016 as Document ND, 427264. I I Proposed rezoning to R-4, Hi� Density Residential LEOEND I I--p,tlot E: R-4, High Density RAP —tint DENOTES MAILBOX - - ® DENOTES A RAN- SEWER MANHOLE Hyb penslt pR Uitlmlivl MIN@aUM 5[TBACx5 ® DENOTES STORM SEWER MANHOLE tY DENOTES HYDRANT I'II 4 HURTkat REARYYARD� 4D r DENOTES TELEPHONE PF.DF_STAL +1 DENOTES UGHT PDLE __AE LA DENOTES URILITY 60X -- DENOTES eINMIN0U5 SURFACE III --- nor Lot 20 feet• DENOTES WATER VALVE _= ---Comer Lvt 25 reet m DENOTES CLEAN BUT �__� DENOTES CONCRETE SURFACE III s a tawnnvuses Atl 4 iixhev m ewb root Ina v D r wrvge neight vl tM bu.lairg exceeds 2G feel. F BOND SO SIGN y'�F - _ and rear vet mx v vn�aponmenC Dunning snallaoe nv le�fuvn 35 kel or the average neight of the bUil¢ing. wnknawr Ie granter. a e Q DENOTES STORM SEWER APRON e UENOiSE IRON MONUMENT FOUND AS LABELED - :c mane aarmwenv. MONUMENT SET, MARKED p'a 453M h 52705 /�/' oa+ ID xwm.r zsam • r . st sw. • DENOTES CATCH BASIN /// vn+ io xmmno- a, e.® ao• rwvwliw Ut o DICK TER CATCH PEDESTAL ALONG CURB LINE y / �J-'-\ a.na •I o.I,'_lrr wove 1-II, AVmeu., PMS ASUCURs NA 0 DENOTES CABLE EOEBTAL N ue eo ammamv o Lew rvomii¢weN.w, e.rc.y mvp iaux'n xace X f®an or mli mmMammA a mewvicea aae DENOTES CURB STOP wa • a ar. a • e, r ), 'iP �� ® DENOTES ELECTRICAL BOX �, — -_ aalx.slm.. x rm n Ina , uI " °n N I ors an rm mlm,x w . ,wpe vmnx••. A wea.a r N DENOTES EXISTING SPOT ELEVATOR �•,\ \\^ ®^a rcmr• xxx• a • plxr• e.ewyo.m .alry Iesere ay z..em. tam M xIDENOTES FRIES OPTIC BOX 3 oca :n. mvn., smxe x a DENOTES CAS METER I «p -------- me mlve urn mm�gmbe nrouer n. o e ue .,am er trot/ ee ae of r o-mon rv(te/xo,r b, > DENOTES EXISTING SANITARY SEtlA pal Nana Mak#I —a>— DENTINTO OTES EXISTING STORM SEWER g ; , ,''R anunss err we sxo-sa xroa'r3gss•r mw �z-a mw iYP - OERRITES EXISTING W - DENNOEROROUND ELECTRIC LINE DENOOTES -TES S UNDERGROUND OAS LINE l , c°mm°camwx MiIesIi wwz AING Aem 1 -a IR NOTEUNDERGNOUND CABLE LINE n--AanxaDENDUNDERGROUND TELEPHOHE LINE u�ocnwp t ee DI DENOTES EXISTING CONTOURS i w x.awm. w.I ¢ova smx one cox wnaxr:oc v..m, a�W @srl •sa-fix Mr xancaboc .r .sly Iroe aaa Immrac. vre. _ _ enca.mmw Cm UNf r r , DENOTESTICE ( - xm..nxa .ca .ewraem«,em amenrx,• wore car wm:nex a xnA.- m.wn ene p wbxnx rsllitix that rOA9 or rNa euxy. xm ,rxmwnx M mom DENOTES WOOD FENCE _ U L _ _ L _ _ _ _ _ F - mv ma or M.mrvaxce rm awnwva .emca.re ar nxy arr.n Ne w ar a..aapmem w In. ..rnroa e, m °�•,�' —�.. DENOTES EOJACOUN PARCEL FORER INFORMATION L — — — — — — — — — — w•®' xmaa: (PER MCLEOD COUNTY TAX INFORMATION} _ was x„yax 4 rva mxr. aa.warc cm Pa.Ia nr mMnren Arcnv«I. xmme. SON& INC. myedi otie saPe°N feoncytnat yi PROPOSED IMPERADUS SURFACE AREAS: awy RegloixoaLaxa s,rroyo. u a — SONNUE AASA '" Professional Land Surveyors `ne r x M'�B9O°°. er 990 5th Avenue SE Suite 2X1 wWaxeDrMa.¢gIn NEC. =gTAl anlmE`N°�`,.aW rRI:Po¢EP lxaxxNaas ., ,3¢.a °'� �Ix�o[� ¢aoa-IMPa rEN,=.o„ Hutchinson, MN 55350 XDRT D. Tel. (32D) 587.2025 DATA, 1AGEGIB LlPase xg. 45358 -- - - - - - - - - L�T ---------------------- ------------ ----------------- - — — — — — — — — — — — — Ad I LJI 1_ II0 I/I 11 T ax I if, If ------------------ ---------- ----------- - ----- -------- 'Al €� $ �E e� a�sa � � R b3 m a m m 2 A co S EASEMENT EKNIBIT for- CITY OF HUTCHINSON, MN part of- Lot 1, Block 1, BEAR PAW ADDITION, McLeod County, Minnesota. I I 1 i ` NORTH 1 ' I -T- _ 1 _ +.t 10 I 110 f r —_"----------------- � I L 1 J ' T - 1 —1 — I \ J I w \s LOT 1 o y EAST LBYE DE LOT 1, HLOL% 1. BEAR PAW AMTION- - -. BLOCK 1 t I r\ + r— t f r— 1 A R I r♦ I 1\il 1 0 1 1 F- tl F- I I\11 /— ILI N I � S89°55'08"W 125.07 (--. t — CENTERUNF OF CLEtiEL AVE. SW AS DEDICATED BY PLC AZA N I "TST ! p r 0 -0 _ ---RIEGHTROFEWAY EASMEN7OF 30 FOOT WDE PUBLIC/ Ia I ` /\\ I t W I L J. _ 1 PUBLIC RIGHT-OF-WAY EASEMENT f \ 1 AREA= 13.269 SO. FT. OR 0.30 ACRES <'-' \ \ I \ Y L 1 J 1 O RIGHT OF WAY EASEMENT DESCRIPTION A 30.00 foot wide easement for public right of way purposes over, under and across part of Lot 1, Block 1, BEAR PAW ADDITION, McLeod County, Minnesota, according to the record plat thereof, the centerline of said easement described as follows: Beginning at the intersection of the east line of said Lot 1 and the centerline of Cleveland Avenue SW as dedicated in PLAZA ADDITION, according to the record plat thereof; thence South 89 degrees 55 minutes 08 seconds West, assuming the east line of said BEAR PAW ADDITION has a bearing of South 00 degrees 04 minutes 52 seconds East, a distance of 125.07 feet; thence South 60 degrees 18 minutes 45 seconds West 109.30 feet and said centerline there terminating. Together with an easement for public right of way purposes over, under and across part of said Lot 1, not included in the above described easement, which lies within the circumference of a circle having a radius of 45.00 feet. The center of said circle is a point South 50 degrees 59 minutes 58 seconds West, a distance of 40.07 feet from the terminus of the centerline described above. Location: Hutchinson, MN Scale 1 "= 40' 1Drawn By: KDN Project Manager: KDN Job No.: 18759PP o Denotes Iron Set I a Denotes Iron Found Bearings shown are on an assumed datum. I hereby certify that this plan, survey or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws G. ROD S SONS, IN& of the Stateo Dated this 19th day of December , 2018. "w Professional Land Surveyors &'ta. License No. 45356 ..eOrad.. 990 5th Avenue SE Suite 2 Hutchinson, MN 59350 Tel. (320) 587-2025 Fax (320) 587-2595 L-b HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Site Plan Review -Hutchinson Health Addition - 1095 Hwy 15 South Department: Planning LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted applications for a site plan review for an addition to the Hutchinson Hospital at 1095 Highway 15 South, Hutchinson. The proposed inpatient care addition will be 18,811 square feet. Please see attached building elevation for more information. The building will be elevated with at grade parking underneath. The building is proposed to be constructed of brick, stone, and glass. The proposed building would meet all applicable setback requirements. Additionally, a building addition will be made to the hospital's central utility plant on the south side of the building. This will be a 2,600 square foot, one story addition constructed of brick. Please refer to attached building elevation for more information. This building will also meet all required setbacks. The Planning Commission discussed this item at the January 15, 2019 meeting. The applicant gave an overview of the project, followed by a Staff Report from City staff. Nobody from the public spoke regarding the request. The Planning Commission asked about ponding requirements. There was brief discussion about parking. The Planning Commission voted unanimously to recommend approval of the Site Plan. BOARD ACTION REQUESTED: Approval of Site Plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15008 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN FOR AN ADDITION TO HUTCHINSON HEALTH, LOCATED AT 1095 HWY 15 S, HUTCHINSON. FACTS 1. Hutchinson Health is the owner of the building located at 1095 Hwy 15 S; and, 2. The subject property is legally described as: Part of Lot 16 & 18 North of Extension of Century Avenue, Auditor's Plat of Section 07-116-29, McLeod County, Minnesota. 3. Hutchinson Health has applied for site plan approval to allow construction of an addition to their current building located at 1095 Hwy 15 S, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on January 15, 2019 and considered the request and recommended approval of the site plan with the following conditions: a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. b. SAC/WAC charges will be due at the time building permits are issued. C. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Freemont Ave SE d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. e. The water main connection at Freemont Avenue SE is required to have a gate valve at the property line and be made of ductile iron pipe. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on January 22, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. b. SAC/WAC charges will be due at the time building permits are issued. C. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Freemont Ave SE d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. Findings of Fact — Resolution # 15008 Hutchinson Health Addition Site Plan Page 2 e. The water main connection at Freemont Avenue SE is required to have a gate valve at the property line and be made of ductile iron pipe. APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use will likely have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use is not designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of an addition to Hutchinson Health located at 1095 Hwy 15 S, Hutchinson, MN is approved. Adopted by the City Council this 22nd day of January, 2019. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: January 11, 2019 for January 15, 2019, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW FOR AN AT HUTCHINSON HEALTH FOR AN ADDITION Applicant: BKBM Engineers and Hutchinson Health Site Plan Review for Proposed CenBank The applicant has submitted applications for a site plan review for an addition to the Hutchinson Hospital at 1095 Highway 15 South, Hutchinson. �210' I:IR t LF L�22 .2 510 1671-N -23 �a IL 10211 A's 3 ow FREEMONT AVE SE yy 17 250250250250250250 - r 2502542502550 250 a � 'fit 25v L � i 250 254. *41 - ,� F 254 we. 2r5.0 250 250 254250 250 + 250 ti� �"• 250 rr 250 250 25D 250 250 �' 25 D 254 254 250 25 0 25 025 _ 4. Ji CENTURY AVE SE — 5 - EI 1 n� s Print Date: January 11, 2019 Site Plan Review 1095 Highway 15 South Planning Commission—1-15-19 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Site Plan Analysis: GENERAL INFORMATION C-4 Fringe Commercial District 1095 Highway 15 South 8.5 acres Hospital Commercial C-4 Fringe Commercial District Commercial Sections 154.174 The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Building: The proposed inpatient care addition will be 18,811 square feet. Please see attached building elevation for more information. The building will be elevated with at grade parking underneath. The building is proposed to be constructed of brick, stone, and glass. The proposed building would meet all applicable setback requirements. Additionally, a building addition will be made to the hospital's central utility plant on the south side of the building. This will be a 2,600 square foot, one story addition constructed of brick. Please refer to attached building elevation for more information. This building will also meet all required setbacks. Parking/Access/Circulation The existing hospital site has 480 existing parking stalls. The proposed addition will reduce the parking spaces to 460 parking spaces. Approximately 15 of the parking spaces that will be lost are located in the parking lot adjacent to Freemont Avenue SW. Determining parking needs for a large hospital/clinic like this can be somewhat difficult; however, staff believes that there is adequate parking between the hospital site, clinic site, and the Plaza 15 property. Access to the site will be similar to the existing access points. The westerly access to the parking lot adjacent to Freemont Ave. SW will shift to the east approximately 50 feet. The other access point to the site will not change. The circulation of the site is adequate. Users will be able to drive into the covered parking area, as it were a normal parking lot. The height of the top of the covered parking will be approximately 7 feet tall. Vehicles larger than this will not be able to enter the covered parking area of the site. The applicant has made provisions Site Plan Review 1095 Highway 15 South Planning Commission—1-15-19 Page 3 for larger transit vans, medical vans, etc. to the south of the proposed addition. There is a code requirement for larger vehicle access and it appears what is being presented meets code. Landscaping and Lighting: Staff has reviewed received the landscaping plans and comments will be provided with the building permit submittal regarding landscaping. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management/Erosion Control: The developer has submitted hydrology information and this will be reviewed and comments will be provided with the overall comments from the building permit submittal. Recommendation: Staff recommends approval of the site plan with the following conditions: 1. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. 2. SAC/WAC charges will be due at the time building permits are issued. 3. The City of Hutchinson must approve a traffic control plan prior to any construction activity affecting Freemont Avenue SE. 4. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 5. The water main connection at Freemont Avenue SE is required to have a gate valve at the property line and be main of ductile iron pipe. ----------- - or x w -j w 3! 0 z z zw ■■■■■■■■■■■■■ f| \ ( q t o \� .i.� __ ^ ) \ hi .-N, /;!) )§§Qa4a 0 � � HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 9 g Short -Term Gambling License - MN Deer Hunters' Association Department: Administration LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Minnesota Deer Hunters Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 6, 2019. The event is being held at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Deer Hunters Association on April 6, 2019, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: GKy0 1 l 1 Hassan Street Southeast Hutchinson. MN 55350 (320)587-5151 Fax. (320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered J_Application Type Short Term Date(s) Q j f 0/ 9 Fee: $30.00 Information ear - UIV 7 1 C I.s.: I fD ► OZ &LEE L rSEf Name Phone Number Address where regularlmeeting are held City State Zip Federal or State ID: 2 85r_�6' Day and time of meetings? V]V d"*10AfT/'�&��� I°il.. Is this organization organized under the laws of the State of Minnesota? �O yes 0 no How long has the organization been in existence?,26 ►r/ -How may members in the organization? What is the purpose of the organization? ST• 7-'!?..,,►,,&-N T O F _b&-zR t �D,:um 6L, r j/ In whose custody will organization records be kept? Name Phone Number 20,602 600l•e. L���� Z b /1'7A/- 5S'351� Address City State Zip Duly Authorized Officer of the Organization Information True Na re Phone Number Residence Address City State Zip Date of Birth: go !1 2' 1 lq ¢ 2 3 Place of Birth: ZL_1 N Month/daylyear City Slate Have you ever been convicted of any crime other than a traffic offense? ❑ yes _R no If yes, explain: City of Hutchinson Application for Gambling De vices License Page 2 of 3 Desianated Gamblint; Manager (Qualified under Minnesota Statute §329) True Name Phone Number 42 DU e Z/ E-e IAj& Residence Address City State zip Date of Birth: _% 9 :51 Place of Birth: ZJ &2jF"Z'C_ -C1j Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes A no If yes, explain: How long have you been a member of the organization? Game Information Location # 1 Dn 60 LlvT Y�C7 -A/D5 7-24 Name of location inhere game will be played Phone Number R 4=9 CEAMM IZ 19ye- Ste: � r�rG. i&!�Al-55. -�� Address of locatio where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: c)AZo4Z2OJ9 through Hours of the day gambling devices will be used: From ,3 ; -�?;o PM To //}'0 0 PM, - Maximum number of player: 40-0 Will prizes be paid in money or merchandise? ❑ money X merchandise Will refreshments be served during the time the gambling devices will be used? V yes ❑ nc(217RiN 57_ 5 6z TS' If yes, will a charge be made for such refreshments? A yes ❑ no Game Information _ _ Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Ciry of Hutchinson Applica[ion for Gambling Devices License Page 3 of 3 11 Officers of the Organization (if necessary, list additional names on separate sheet) 11 f2 ! �' t1m l AI Name Title ❑cal o l9 if F. A-) ey, 55 8 6 D Residence address City State zip /E rt1AJ P. Name Title 'S US J r "_ CI ch1Fl "L� MN, .55—:�S5 Residence Address City State zip .�72,E Ale-c—L50A-1 sslf 2V IYX 7 Name Title 8 1102 I-bySaki II- JV, Residence Address City State zip Officers or Other Persons Paid for Services Information necessary, list additional names on se arate sheet) Name Title Residence Address City State Zip Name Title Residence address 01Y State zip Name Title Residence Address Ci y State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? 14,m Gambling Manager Vyes ❑ no f Authorized Officer byes ❑ noV. )-y. P Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. lure of authorized officer of organization Signature of g nb Internal Use Only City Council ❑ approved manager of organization ❑ denied Notes: i- 1s - 0 Date C� Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License Department: Administration LICENSE SECTION Meeting Date: 1/22/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Upper Midwest Allis Chalmers Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding July 28, 2019, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Upper Midwest Allis Chalmers Club on July 28, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cry of 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type M Short Term Date(s) Fee- $30.00 MonthlDa /Year—MonlhlDavlYear Or anization Information cr►���ri'.����- -C Phone Number �iName Ii 0 l - J -r"7-1 P A,,,e- /'+rf W 7rC�1 in�ac� wJ i�7y11 5 3 �� Address where regular meeting are held City Stale Zip Federal or State ID: �21— I y i 1 c+ 3 � Day and time of meetings? -L ,;) eV Is this organization organized under the laws of the State of Minnesota? a yes ❑ no How long has the organization been in existence? How may members in the organization? —'1dV What is the purpose of the organization? In whose custody will organization records be kept? c1�ia6 Irea-:svr-0/"/ - .R *c' Name Phone Number 'AS— --Ay o"J 5� 3 tea' -Address' City State Zf II Duly Authorized Officer of the Organization Information 11 True Name Phone Number Residence Address Oty State Zip Date of Birth: p 1 J 5 1 �%8s Place of Birth: Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ano If yes, explain: City of Huwehinson Application for Gambling Devices License Page 2 of 3 iesignated Gambling Manager (Qualified under Minnesota Statute §329) ,440 T a -ISO A) - 7 True Name Phone Number Residence Address City State Zip Date of Birth: 431 1(v 1 1 9-41 Place of Birth: /�tl��ry5��� _ 1?� Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes LKno If yes, explain: How long have you been a member of the organization? W 7 q ,,-7 rS Game Information Location #1 C n Name of location where game will be played Phone Number J -/d 63 3,5 6 Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: �'" �� j through � � �'�DI 9 AM Hours of the day gambling devices will be used: From g �v To � '0 [l�M Maximum number of player: Will prizes be paid in money or merchandise? IA money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? 21 yes ❑ no If y2s, will a charge be made for such refreshments? ayes Lino Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ es 0 no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (ifnecessary, list additional names on separate sheet) r �� 72►� ��� �y !��'� '7- Name Tittle 12— Sr. / Residence Address ' City Stale Zip yy� S Name Title i 'i'Lr 5 r G'lI015w77-e 4'2A/ J� j Residence Address J�12►2�.�� U 7+S City State �s�c>r5u12 Zip Nam1 e� ' Tr-1Iu- 1175 Residence Address G7f�d �e City Title ,�aA/ State S S3 zip Officers or Other Persons Paid for Services Information (f necessary, list additional names on separate sheet) g4 S5 ��r� S � r$-1r, 'f Name Title %C� Ci5 T 64k:F12- 'M'O `j S 3o 7 Residence Address Otiv State Zip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 1 ] 4.20 and Minnesota Statutes Chapter 349)? Gambling Manager ® yes ❑ no ��' Authorized Officer E9 yes ❑ no f� S Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.4114.20 relating to gambling and I will familiarize myself with the contents thereof. st I � authorized officer of organization Date Signature ofgamhling manager ofotganization Date Internal Use Only City Council ❑ approved ❑ denied Notes: CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/9/19 - 1/22/19 Check Date Check Vendor Name Description Amount 01/04/2019 EFT855 EFTPS PAYROLL 12/16 - 12/29/2018 59,708.58 01/04/2019 EFT856 MN Dept of Revenue PAYROLL 12/16 - 12/29/2018 12,285.28 01/04/2019 EFT857 Provident Life PAYROLL 12/16 - 12/29/2018 666.41 01/04/2019 EFT858 PERA PAYROLL 12/16 - 12/29/2018 50,442.17 01/04/2019 EFT859 TASC-Flex PAYROLL 12/16 - 12/29/2018 1,532.02 01/04/2019 EFT860 TASC-H S A PAYROLL 12/16 - 12/29/2018 13,245.93 01/04/2019 EFT861 ICMA PAYROLL 12/16 - 12/29/2018 2,390.00 01/04/2019 EFT862 VOYA PAYROLL 12/16 - 12/29/2018 480.00 01/04/2019 EFT863 MNDCP PAYROLL 12/16 - 12/29/2018 350.00 01/04/2019 204088 ManualPayroll check PAYROLL 12/16 - 12/29/2018 157.02 01/04/2019 204089 NCPERS PAYROLL 12/16 - 12/29/2018 368.00 01/04/2019 204090 HART PAYROLL 12/16 - 12/29/2018 566.37 01/18/2019 EFT864 EFTPS PAYROLL 12/30/2018 - 1/12/2019 65,063.79 01/18/2019 EFT865 Child Support PAYROLL 12/30/2018 - 1/12/2019 324.00 01/18/2019 EFT866 MN Dept of Revenue PAYROLL 12/30/2018 - 1/12/2019 12,715.82 01/18/2019 EFT867 Provident Life PAYROLL 12/30/2018 - 1/12/2019 666.41 01/18/2019 EFT868 PERA PAYROLL 12/30/2018 - 1/12/2019 50,394.80 01/18/2019 EFT869 TASC-Flex PAYROLL 12/30/2018 - 1/12/2019 1,532.02 01/18/2019 EFT870 TASC-H S A PAYROLL 12/30/2018 - 1/12/2019 13,169.01 01/18/2019 EFT871 ICMA PAYROLL 12/30/2018 - 1/12/2019 2,390.00 01/18/2019 EFT872 VOYA PAYROLL 12/30/2018 - 1/12/2019 480.00 01/18/2019 EFT873 MNDCP PAYROLL 12/30/2018 - 1/12/2019 350.00 01/18/2019 204091 Manual Payroll check PAYROLL 12/30/2018 - 1/12/2019 171.40 01/18/2019 204092 MNPEA PAYROLL 12/30/2018 - 1/12/2019 507.00 01/18/2019 204093 UNUM Life Insurance PAYROLL 12/30/2018 - 1/12/2019 1,137.29 01/18/2019 204094 HART PAYROLL 12/30/2018 - 1/12/2019 566.37 01/22/2019 204095 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE 5,233.78 01/22/2019 204096 A.M. LEONARD INC SCOOP, SHOVEL, RAKE, WHEELBARROWS - PARKS 1,201.53 01/22/2019 204097 AARP AARP JANUARY CLASSES 355.00 01/22/2019 204098 ACE HARDWARE VARIOUS REPAIR & MAINTENANCE SUPPLIES 472.09 01/22/2019 204099 ACME TOOLS - BEMIDJI PROMAX STRIPS - PARKS 64.46 01/22/2019 204100 AG SYSTEMS MULCH COLORING WATER PUMP- CREEKSIDE GRINDER 302.74 01/22/2019 204101 AMERICAN BOTTLING CO JANUARY COST OF GOODS - LIQUOR 222.32 01/22/2019 204102 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS- LIQUOR 233.46 01/22/2019 204103 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING 576.00 01/22/2019 204104 ANNA CLEVERINGA REFUUND FOR ECFE CLASS CANCELLED 24.00 01/22/2019 204105 ARCTIC GLACIER USA INC. JANUARY COST OF GOODS - LIQUOR 172.71 01/22/2019 204106 ARROWWOOD RESORT & CONFERENCE CTR DEB PAULSON HOTEL STAY 5/28 - 5/30 219.54 01/22/2019 204107 ARTISAN BEER COMPANY JANUARY COST OF GOODS - LIQUOR 1,881.39 01/22/2019 204108 ASCAP ANNUAL MUSIC LICENSE FEE - CIVIC ARENA 357.00 01/22/2019 204109 AUTO VALUE - GLENCOE VARIOUS AUTO REPAIRS & MAINT SUPPLIES 49.17 01/22/2019 204110 B & C PLUMBING & HEATING INC HVAC REPAIRS AT EVENT CENTER 176.76 01/22/2019 204111 BELLBOY CORP JANUARY COST OF GOODS - LIQUOR 10,479.73 01/22/2019 204112 BERGER PLUMBING HEATING A/C, LLC REPAIR BOWLS IN LADIES & MENS - CIVIC ARENA 211.20 01/22/2019 204113 BERNICK'S JANUARY COST OF GOODS - LIQUOR 204.30 01/22/2019 204114 BNO SHEET METAL INC REPAIR IR HEATER AT CIVIC ARENA 1,244.01 01/22/2019 204115 BOLTON & MENK INC. 8-UNIT T-HANGAR CONST ADMIN CONTRACT 2,727.65 01/22/2019 204116 BRADLEY SECURITY LLC SERVICE CALL TO GAIN ENTRY TO APT #16 - POLICE 101.00 01/22/2019 204117 BRANDON TIRE CO NEW TIRES STREETS/PARKS, OTHER MAINTENANCE 1,319.24 01/22/2019 204118 BREAKTHRU BEVERAGE JANUARY COST OF GOODS - LIQUOR 46,963.03 01/22/2019 204119 BUFFALO CREEK ENTERPRISES JANUARY COST OF GOODS - LIQUOR 64.80 01/22/2019 204120 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEES 10/1- 12/31'18 390.00 01/22/2019 204121 C & L DISTRIBUTING DECEMBER COST OF GOODS - LIQUOR 45,976.52 01/22/2019 204122 CARD SERVICES FOOD & BEVERAGES - SENIOR CTR & EVENT CTR 365.00 01/22/2019 204123 CARLOS CREEK WINERY JANUARY COST OF GOODS - LIQUOR 1,272.00 01/22/2019 204124 CARTER, RANDY REIMB: REPAIR PARTS FOR ZAMBONI - CIVIC ARENA 12.00 01/22/2019 204125 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - HATS & WWTP 146.32 01/22/2019 204126 CHEMISOLV CORP FERRIC CHLORIDE - WWTP CHEMICALS 4,403.87 01/22/2019 204127 CINTAS CORPORATION CLEANING SUPPLIES - VARIOUS DEPARTMENTS 228.49 01/22/2019 1204128 1 CORE & MAIN LP ITOUCHREADER - WATER METER PARTS 491.58 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/9/19 - 1/22/19 Check Date Check Vendor Name Description Amount 01/22/2019 204129 CRIME STOPPERS OF MINNESOTA 2019 LAW ENFORCEMENT PARTNERSHIP PROGRAM 150.00 01/22/2019 204130 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES (6) AND MINOR REPAIR - VARIOUS DEPT 395.36 01/22/2019 204131 CROW RIVER OFFICIALS ASSN OFFICIALS FEES FOR JAN/FEB/MAR ADULT BSK-BALL 2,400.00 01/22/2019 204132 CROW RIVER PRESS INC SENIOR CENTER NEWSLETTERS 280.23 01/22/2019 204133 CROW RIVER WINERY JANUARY COST OF GOODS - LIQUOR 730.38 01/22/2019 204134 DAVID ALLEN EICH COURT ORDERED REIMB 292.00 01/22/2019 204135 DOSTAL ELECTRONIC'S CENTER AMP FOR ARENA SOUND SYSTEM 1,000.00 01/22/2019 204136 DUNDEE FLOWERS: J WARD 33.99 01/22/2019 204137 DYNA SYSTEMS CAP SCREWS, WASHERS - WWTP 110.34 01/22/2019 204138 ELK RIVER COMPOSTING INC 9/6 - 9/7'18 CONTRACTED PEAT DIRT - CREEKSIDE 42,403.00 01/22/2019 204139 ERICKSON, CHRISTINE REIMB: WORK PANTS 45.90 01/22/2019 204140 ERIN GREGOR REIMB: SKATING PROGRAM SUPPLIES 33.90 01/22/2019 204141 EVERBRITE, LLC BASKETBALL HORNS FOR ICE ARENA 85.00 01/22/2019 204142 EWERT BROS INC STORM CAMERA INSPECTION 12/26/18 - STORM WTR 260.00 01/22/2019 204143 EXNER, KENT REIMB: MEALS/MILEAGE FOR MEETINGS 87.67 01/22/2019 204144 FARM -RITE EQUIPMENT VARIOUSAUTO REPAIRS SUPPLIES - PARKS 2,268.85 01/22/2019 204145 FASTENAL COMPANY VARIOUS REPAIRS SUPPLIES - STREETS & PARKS 33.50 01/22/2019 204146 FENSKE, BRUCE REIMB: WORK FOOTWEAR 149.95 01/22/2019 204147 FIRST ADVANTAGE LNS OCC HEALTH SOLU RANDOM EMPLOYEE TESTING 285.49 01/22/2019 204148 FISHER SCIENTIFIC LAB SUPPLIES FOR WWTP 232.40 01/22/2019 204149 GAVIN, DONLEY & OSTLUND, LTD DECEMBER FLAT LEGAL FEE AGREEMENT 3,300.00 01/22/2019 204150 GEB ELECTRIC INC REPAIR LIGHTS - CIVIC ARENA & REC CENTER 514.75 01/22/2019 204151 GEMPLER'S INC BAGS, CHEMICAL MEASURING TUBE - PARKS DEPT 104.95 01/22/2019 204152 GOODPOINTE TECHNOLOGY 2019 ICON SUPPORT/SOFTWARE - STREETS PAVEMENT 6,470.00 01/22/2019 204153 GOPHER STATE FIRE EQUIPMENT CO. ANNUAL FIRE EXTINGUISHER INSPECTION - LIBRARY 33.75 01/22/2019 204154 GRAINGER HEATER FOR REC CENTER, OTHER SAFETY SUPPLIES 1,888.77 01/22/2019 204155 GRANITE ELECTRONICS, INC. BATTERY: IMPRES LI-ION IP67 2100T- FIRE DEPT 607.00 01/22/2019 204156 GRATKE, TIM REIMB: LICENSE RENEWAL, OFFICE SUPPLIES 25.74 01/22/2019 204157 GREATER MINNESOTA PARKS & TRAILS 2019 MEMBERSHIP DUES - PARKS DEPT 225.00 01/22/2019 204158 HAGER JEWELRY INC. ENGRAVING ON PLAQUE - COUNCIL SEBESTA 19.00 01/22/2019 204159 HANSEN GRAVEL INC. CONTRACT SNOW REMOVAL 792.00 01/22/2019 204160 HAWKINS INC 30%SODIUM HYDROXIDE - WTP CHEMICALS 3,177.86 01/22/2019 204161 HCVN-TV 2019 CITY COUNCIL YOUTUBE LINKS 250.00 01/22/2019 204162 HENDRICKSON & SONS PLUMBING LLC REPLACE 2 TOILET FLANGES - CIVIC ARENA 380.00 01/22/2019 204163 HILLYARD / HUTCHINSON ICE MELT AND JANITORIAL SUPPLIES 192.47 01/22/2019 204164 HOISINGTON KOEGLER GROUP INC PARKS MASTER PLAN: DECEMBER SERVICES 3,168.83 01/22/2019 204165 HUTCH CAFE EDA BOARD MEETING LUNCH 108.00 01/22/2019 204166 HUTCHFIELD SERVICES INC JANUARY 2019 COMM JANITORIAL - HATS 1,415.00 01/22/2019 204167 HUTCHINSON CO-OP FUEL, LP GAS, KEROSENE, CHEMICALS- VARIOUS DEPTS 18,266.92 01/22/2019 204168 HUTCHINSON FIGURE SKATING ASSOC REIMB: SKATING BANNER & ISI FEES 111.00 01/22/2019 204169 HUTCHINSON HRA HRA PROJECT MGMT FEES - VARIOUS LOANS 2,500.00 01/22/2019 204170 HUTCHINSON LEADER LIQUOR STORE ADVERTISING 6,339.76 01/22/2019 204171 HUTCHINSON UTILITIES DEC UTILITIES 12/1/18 - 1/1/19 138,620.74 01/22/2019 204172 HUTCHINSON UTILITIES 2019 ANNUAL MAINT FOR AMI METER READING 2,060.00 01/22/2019 204173 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 277.94 01/22/2019 204174 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 80.06 01/22/2019 204175 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS DEPT 601.19 01/22/2019 204176 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 263.51 01/22/2019 204177 HUTCHINSON, CITY OF Storm Drainage 12/1- 12/31'18 6,181.44 01/22/2019 204178 HUTCHINSON, CITY OF HRA LOAN: H & C HARDEL - REIMB BLDG INSP FEES 500.00 01/22/2019 204179 ICE SPORTS INDUSTRY ANNUAL SKATER MEMBER FEES- CIVIC ARENA 96.00 01/22/2019 204180 INDEPENDENT EMERGENCY SERVICES ANNUAL PS/ALI SERVICES 2019 - POLICE 129.24 01/22/2019 204181 INDIGITAL, INC. BLDG INSPECTION DOCUMENT SCANNING 2,378.84 01/22/2019 204182 INGSTAD BROADCASTING RADIO ADVERTISING FOR LIQUOR STORE 628.00 01/22/2019 204183 INNOVATIVE FOAM MONUMENT SIGN FOR EDA ENTERPRISE CENTER 4,796.12 01/22/2019 204184 INTERNATIONAL CODE COUNCIL INC TRAINING SESSIONS - 3 BUILDING INSPECTION EEs 870.00 01/22/2019 204185 INTERNATIONAL SOCIETY OF ARBORICULT ISA MEMBERSHIP - STREETS 290.00 01/22/2019 204186 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS FOR HATS 255.89 01/22/2019 204187 ISD #423 FEES FOR DECEMBER CLASSES 13,492.50 01/22/2019 1204188 IJACOBSEN, SEPTEMBER I REIMB: SENIOR CENTER HOLIDAY PARTY SUPPLIES 52.85 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/9/19 - 1/22/19 Check Date Check Vendor Name Description Amount 01/22/2019 204189 JEFF MEEHAN SALES INC. DECEMBER 2018 CREEKSIDE COMMISSIONS 1,671.26 01/22/2019 204190 JJ TAYLOR DIST OF MN JANUARY COST OF GOODS - LIQUOR 5,940.10 01/22/2019 204191 JOHNSON BROTHERS LIQUOR CO. JANUARY COST OF GOODS - LIQUOR 42,191.87 01/22/2019 204192 JUUL CONTRACTING CO POND CLEANOUTS (2), CONTRACT SNOW REMOVAL 9,376.00 01/22/2019 204193 KENNEDY SCALES INC T-GRIP MOLDING FOR CREEKSIDE SCALE 204.74 01/22/2019 204194 KERI'S CLEANING & HANDYMAN SERVICES SERVICES AT FIRE DEPT 1/1- 1/15 150.00 01/22/2019 204195 KOSEK, JEFFREY CONTRACT SNOW REMOVAL 440.00 01/22/2019 204196 KRISS PREMUIM PRODUCTS INC COOLING TOWER TREATMENT - CIVIC ARENA 463.45 01/22/2019 204197 L & M SUPPLY BRONZE PARTNERSHIP: ADVERTISING - CREEKSIDE 2,375.00 01/22/2019 204198 L & P SUPPLY CO PARKS TRAILER, 2-STROKE OIL, WATER PUMP 4,041.27 01/22/2019 204199 LAKELAND BROADCASTING RADIO ADVERTISING FOR LIQUOR STORE 240.00 01/22/2019 204200 LISA MCMANUS OVERCHARGED FOR VOLLEYBALL ENTRY 45.00 01/22/2019 204201 LITCHFIELD BUILDING CENTER TREATED LUMBER, PAINT- PARKS DEPT 1,202.14 01/22/2019 204202 LOCATORS & SUPPLIES GLOVES (48) - STREETS DEPT 858.41 01/22/2019 204203 LOCHER BROTHERS INC JANUARY COST OF GOODS - LIQUOR 17,262.30 01/22/2019 204204 LOEW, MEGAN UB refund for account: 1-420-6360-2-03 9.68 01/22/2019 204205 LOGIS DECEMBER FEES- GIS, INTERNET & SPECASSESSMENTS 7,053.55 01/22/2019 204206 M-R SIGN SIGNS MATERIALS 80.90 01/22/2019 204207 MACQUEEN EQUIP LLC JETTER CYCLONE REPAIR (OEM EQUIPMENT) - WWTP 6,781.62 01/22/2019 204208 MARCO TECHNOLOGIES, LLC COPIER FOR EDA; OTHER ANNUAL IT COSTS 3,656.73 01/22/2019 204209 MATHESON TRI-GAS INC HIGH PRESSURE GAS - WWTP 19.07 01/22/2019 204210 MAYTAG LAUNDRY & CAR WASH 12/4, 12/14 SERVICES - EVENT CENTER LINENS 188.71 01/22/2019 204211 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: J SILLIVENT 250.00 01/22/2019 204212 MCLEOD COUNTY HIGHWAY DEPT. INSTALLATION OF SIGNS 300.00 01/22/2019 204213 MEEKER WASHED SAND & GRAVEL SAND FOR AIRPORT 39.87 01/22/2019 204214 MENARDS HUTCHINSON VARIOUS REPAIR & MAINTENANCE SUPPLIES 1,102.19 01/22/2019 204215 MESSAGE MEDIA U.S.A., INC JANUARY ACCESS FEE -POLICE 30.00 01/22/2019 204216 MIDWEST PLAYSCAPES INC. FABRIC SUNSHADE STRUCTURE - GATEWAY PARK 8,942.00 01/22/2019 204217 MILLNER HERITAGE VINEYARD & WINERY JANUARY COST OF GOODS - LIQUOR 2,008.80 01/22/2019 204218 MINNEAPOLIS, CITY OF NOVEMBER 2018 APS TRANSACTION FEES 32.40 01/22/2019 204219 MINNESOTA CHIEFS OF POLICE 100 PERMITS TO ACQUIRE A HANDGUN 59.90 01/22/2019 204220 MINNESOTA DEPT OF HEALTH MHP-12077-814 2019 LICENSE RENEWAL - PARKS 165.00 01/22/2019 204221 MINNESOTA DEPT OF LABOR & INDUSTRY 2019 ELEVATOR ANNUAL OPER - CIVIC ARENA 140.00 01/22/2019 204222 MINNESOTA DEPT OF TRANSPORTATION 11/1/18 JOB COST TRANSFERS - CENTURY AVE PROJECT 183.89 01/22/2019 204223 MINNESOTA PETROLEUM SERVICE LABOR 7/21/17 ON CAPACITOR - HATS 475.00 01/22/2019 204224 MINNESOTA POLLUTION CONTROL AGENCY JOHN PAULSON REG: TYPE IV REFRESHER 520.00 01/22/2019 204225 MINNESOTA SAFETY COUNCIL 2019 MEMBERSHIP DUES - SAFETY COMMITTEE 565.00 01/22/2019 204226 MINNESOTA SPORTS FEDERATION 18 TEAMS - BASKETBALL, VOLLEYBALL 198.00 01/22/2019 204227 MINNESOTA VALLEY TESTING LAB WWTP SAMPLE TESTING 627.40 01/22/2019 204228 MN DEPT OF LABOR & INDUSTRY/CODE 4TH QTR 2018 BLDG PERMIT STATE SURCHARGE 6,347.22 01/22/2019 204229 MN TRANSPORTATION ALLIANCE 2019 MEMBERSHIP DUES - ENGINEERING 580.00 01/22/2019 204230 MOBILE MAINTENANCE INC. HRA LOAN: HEIDI & CRAIG HARDEL 8,450.00 01/22/2019 204231 MOBILE MAINTENANCE INC. HRA LOAN: JULIE MILLER 8,809.50 01/22/2019 204232 MORGAN CREEK VINEYARDS JANUARY COST OF GOODS - LIQUOR 499.13 01/22/2019 204233 MRPA 2019 AGENCY MEMBERSHIP FEES- PRCE 2,310.00 01/22/2019 204234 MWOA MIKE LIEN - MWOA MEMBERSHIP 60.00 01/22/2019 204235 MYGUY INC. CONCENTRATE, GRAPE X, TOTAL POWER - HATS 1,165.00 01/22/2019 204236 NELSON, KEN REIMB: ICC TESTING 209.00 01/22/2019 204237 NERO ENGINEERING LLC DECEMBER SERVICES - 4 WWTP PROJECTS 7,160.80 01/22/2019 204238 NICOLE ROTHERING REFUND ECFE CLASSES CANCELLED 40.00 01/22/2019 204239 NORTHERN BUSINESS PRODUCTS CALENDARS & OFFICE SUPPLIES- CREEKSIDE 49.96 01/22/2019 204240 OLSEN CHAIN & CABLE CO. HOIST ON -SITE LABOR, LOAD ROPE, VITALIFE- WWTP 682.61 01/22/2019 204241 ON TRAX TRUCK REPAIR REMOVE/REPLACE FUEL TANK LINING - STREETS 383.16 01/22/2019 204242 OPG-3, INC ANNUAL SUPPORT FOR IT DEPT 7,366.00 01/22/2019 204243 PAUSTIS WINE COMPANY JANUARY COST OF GOODS - LIQUOR 5,671.00 01/22/2019 204244 PENMAC STAFFING SERVICES, INC. TEMPORARY STAFFING - CREEKSIDE 12/16/18-1/12/19 7,302.96 01/22/2019 204245 PHILLIPS WINE & SPIRITS JANUARY COST OF GOODS - LIQUOR 24,991.05 01/22/2019 204246 PIDC/PORTFOL 2019 PORTFOL SUPPORT - EDA & HRA LOAN SOFTWARE 2,074.80 01/22/2019 204247 PLUNKETTS PEST CONTROL CIVIC ARENA- DECEMBER SERVICE & 2019 ANNUAL 649.87 01/22/2019 1204248 1 POSTMASTER ISENIOR CENTER NEWSLETTERS POSTAGE 110.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/9/19 - 1/22/19 Check Date Check Vendor Name Description Amount 01/22/2019 204249 POSTMASTER POSTAGE FOR UTILITY BILLING ACCOUNT 50.00 01/22/2019 204250 PREMIUM WATERS JAN WATER SERVICE - PARKS GARAGE 8.00 01/22/2019 204251 PRO AUTO MN INC. 2013 DURANGO: REMOVE/REPLACE BLOWER - FIRE 240.93 01/22/2019 204252 PRO CARE SERVICES INC COMMERICAL CARPET CLEANING - EVENT CENTER 3,876.24 01/22/2019 204253 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD ANTISCALANT - WTP 5,369.00 01/22/2019 204254 QUADE ELECTRIC EXIT SIGN LIGHT BULBS - WWTP 17.70 01/22/2019 204255 R & R EXCAVATING 11/27/18 - 1/7/19 - CENTURY AVE PROJECT 99.39% 61,334.57 01/22/2019 204256 RED BULL DISTRIBUTION COMPANY, INC. JANUARY COST OF GOODS - LIQUOR 72.00 01/22/2019 204257 REFLECTIVE APPAREL FACTORY INC 4 BOMBER JACKETS WITH FLEECE - STREETS DEPT 238.20 01/22/2019 204258 RUNNING'S SUPPLY VARIOUS REPAIR & MAINTENANCE SUPPLIES 634.78 01/22/2019 204259 SAFEASSURE CONSULTANTS INC 2019 ANNUAL SAFETY TRAINING 8,442.97 01/22/2019 204260 SAM'S TIRE SERVICE 06 DAKOTA: TIRES & LABOR - STREETS 595.76 01/22/2019 204261 SCHUETTE, DONOVAN REIMB: WORK PANTS 121.00 01/22/2019 204262 SEPPELT, MILES REIMB: MED-AMERICA CONF, YST GRANT MEETING 147.70 01/22/2019 204263 SHAW, KAREN DECEMBER YOGA & PILATES CLASSES 180.00 01/22/2019 204264 SHERYL PZYNKSI MILLER REFUND ECFE CLASS CANCELLED 35.00 01/22/2019 204265 SITEONE LANDSCAPE SUPPLY HERBICIDE, SNAPSHOT, PRONTO VEG KILLER - PARKS 1,999.09 01/22/2019 204266 SORENSEN'S SALES & RENTALS 5' CHAIN - HATS 29.50 01/22/2019 204267 SOUTHERN WINE & SPIRITS OF MN JANUARY COST OF GOODS - LIQUOR 61,912.20 01/22/2019 204268 SPRING LAKE ENGINEERING DEC SERVICES: HUTCH SCADA BLDG 80 RTU - WWTP 500.00 01/22/2019 204269 STANDARD PRINTING-N-MAILING DEC MAILING SERVICE &JAN UTILITY BILL PRINT/MAIL 2,024.36 01/22/2019 204270 STAPLES ADVANTAGE VARIOUS DEPT OFFICE SUPPLIES 535.88 01/22/2019 204271 STAR TRIBUNE 1/7 - 4/8'19 SUBSCRIPTION - POLICE DEPT 114.53 01/22/2019 204272 SURE FOOT CORPORATION SAFETY SUPPLIES - STREETS DEPT 172.15 01/22/2019 204273 TAMMY WALLER REIMBURSE ICE FEES DUE TO INJURY 84.00 01/22/2019 204274 TAPS-LYLE SCHROEDER CLEANED LINENS & TOPS - EVENT CENTER 25.00 01/22/2019 204275 THOMSON REUTERS-WEST DEC WEST INFO CHARGES- LEGAL 5,327.06 01/22/2019 204276 TRI COUNTY WATER BOTTLE WATER DELIVERY - POLICE & CREEKSIDE 171.50 01/22/2019 204277 TRIPLE G COMPANIES GATEWAY PARK: PERMIT, REBAR, DUMP TRUCK 800.00 01/22/2019 204278 TWO-WAY COMMUNICATIONS INC INSTALL - DUMP TRUCK: TK8180 KENWOOD, ANTENNA 716.95 01/22/2019 204279 UNITED STATES TREASURY SOCIAL SECURITY TAX CORRECTION 2,186.62 01/22/2019 204280 VER-TECH SOLUTIONS & SERVICES JANUARY DISHMACHINE RENTAL- SENIOR DINING 69.95 01/22/2019 204281 VERIZON NETWORK FLEET INC. DIAGNOSTICS, HARNESSESS - GPS STREETS DEPT 151.15 01/22/2019 204282 VERIZON WIRELESS DEC 03 - JAN 02 CHARGES - EOC 38.34 01/22/2019 204283 VIK'S LANDSCAPING & LAWN CARE CONTRACT SNOW REMOVAL - ENTERPRISE CENTER 320.00 01/22/2019 204284 VIKING BEER JANUARY COST OF GOODS - LIQUOR 15,437.05 01/22/2019 204285 VIKING COCA COLA JANUARY COST OF GOODS - LIQUOR 692.35 01/22/2019 204286 VINOCOPIA INC JANUARY COST OF GOODS - LIQUOR 2,555.50 01/22/2019 204287 VIVID IMAGE WEBSITEADAAUDITS- VARIOUS FUNDS/DEPTS 6,075.00 01/22/2019 204288 WASTE MANAGEMENT OF WI -MN 12/16 - 12/31'18 REFUSE DISPOSAL 5,201.05 01/22/2019 204289 WELCOME NEIGHBOR HUTCH NEW RESIDENT VISITS 60.00 01/22/2019 204290 WEST CENTRAL SANITATION INC. DECEMBER REFUSE HAULING SERVICE 47,151.68 01/22/2019 204291 WINE COMPANY, THE JANUARY COST OF GOODS - LIQUOR 3,293.92 01/22/2019 204292 WINE MERCHANTS INC JANUARY COST OF GOODS - LIQUOR 4,724.46 01/22/2019 204293 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY: 61% DESIGN, REIMB 10,346.27 01/22/2019 204294 WSB & ASSOCIATES, INC. NOV 2018 SERVICES: CAMPBELL & OTTER LAKE - WWTP 10,902.00 Total- Check Disbursements: $ 1,162,330.18 Department Purchasing Card Activity - December 2018 Date Dept Vendor Name Description Amount 12/13/2018 ADMIN MNEFILE Court Fees - Bensen vs. Pierce 5.00 12/13/2018 ADMIN MNEFILE Court Fees- Bensen vs. Pierce 5.00 12/21/2018 ADMIN INTERNATION - ICMA ICMA 2019 Annual Membership pay in 2018 962.00 12/24/2018 ADMIN MNEFILE Court Fees - City of Hutchinson vs Neumann 45.00 12/27/2018 FIRE BESTBUY E-2 I -pad for active 911 *2018, split city/rural 536.48 12/27/2018 FIRE STROBES N MORE E-7 LED flood lights *2018, split city/rural 1,705.03 12/27/2018 FIRE STROBES N MORE E-7 LED work lights *2018, split city/rural 739.66 12/27/2018 FIRE BESTBUY Monitorfor uppertraining room *2018 349.99 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 1/9/19 - 1/22/19 Check Date Check Vendor Name Description Amount 12/05/2018 IT AMAZON USB to Ethernet adapters 59.97 12/05/2018 IT AMAZON Wireless number pad for Finance laptop 19.99 12/06/2018 IT AMAZON UPS battery 66.44 12/12/2018 IT AMAZON CD/DVD for body cam video 41.65 12/13/2018 IT AMAZON Web enabled switch for council chambers 168.00 12/19/2018 IT AMAZON switch for body cams/car cams 40.99 12/06/2018 PLANNING AMAZON parts for automatic faucet. 134.08 12/06/2018 PLANNING AMAZON part for automatic urinal flusher. 719.00 12/10/2018 PLANNING AMAZON parts for automatic faucets for city center restrooms 1,115.56 12/10/2018 PLANNING THESNOWPLOW.COM replacement handle for shovel. 27.99 12/10/2018 PLANNING AMAZON refund for amazon prime - prior month charge (12.99) 12/13/2018 PLANNING U OF M CONTLEARNING training for building department staff 390.00 12/24/2018 PLANNING BUFFALO WILD WINGS Staff lunch for planning & building departments 93.25 12/07/2018 POLICE CARDIAC SCIENCE AED replacements 2,490.00 12/07/2018 POLICE M&H #8 Gas for police vehicle. 32.15 12/10/2018 POLICE HOLIDAY INN Hotel stay for training 394.50 12/11/2018 POLICE PAYPAL Training 100.00 12/07/2018 PRCE WHENIWORK.COM Employee Scheduling Software 5.34 12/11/2018 PRCE WHENIWORK.COM Employee Scheduling Software 80.65 12/17/2018 PRCE AMAZON Pickleball Nets 257.68 12/07/2018 PUB WKS EB MINNEAPOLISTENSAR TensarGeogrid Seminar- Keith M. and Chad M. 120.00 12/07/2018 PUB WKS MINNESOTA EROSION CONTROL MECA Annual Membership 50.00 12/10/2018 PUB WKS MINNESOTA STATE COLLEGES MnDOT Bituminous Recertification - Keith M. 300.00 12/13/2018 PUB WKS PAYPAL WWTF Siemens Programmable Logic Controller 600.00 12/17/2018 PUB WKS BEARINGS DIRECT WWTF Drum Screen Bearings 110.69 12/31/2018 PUB WKS PAYPAL WW Portable Chilled Sampler 958.73 12/13/2018 CREEKSIDE SPS COMMERCE November SPS for Bomgaars, UH, & ACE 292.35 12/13/2018 CREEKSIDE NI NDA FFALRENEW Nebraska Dept of Ag fertilizer permit renewal 17.12 12/17/2018 CREEKSIDE AMERICAN AIR Airfare E. Vollmerto attend Conference in Phoenix 141.39 12/03/2018 LIQUOR FACEBOOK facebook advertising 60.00 12/17/2018 LIQUOR RETAIL INFORMATION TEC CloudRetailer monthly support fee 213.75 12/24/2018 LIQUOR EIG CONSTANTCONTACT.COM Email Blast advertising 70.00 12/27/2018 LIQUOR ENVELOPES.COM Gift card envelopes 79.04 12/31/2018 LIQUOR MENARDS HUTCHINSON misc store supplies 52.51 12/03/2018 EDA MCDONALD'S Lunch at McDonalds 5.68 12/03/2018 EDA VENTRA VENDING Ticket for train ride from airport to hotel 5.00 12/04/2018 EDA UNITED AIRLINES United Airlines baggage fee 30.00 12/05/2018 EDA CHICK-FIL-A#03212 Dinner in Chicago 9.47 12/06/2018 EDA AMERICA'S DOG O'HARE Dinner in Chicago 11.69 12/06/2018 EDA UNITED AIRLINES United Airlines Baggage fee 30.00 12/06/2018 EDA MSP AIRPORT PARKING Parking at MSP airport 72.00 12/06/2018 EDA MANCHU WOK TIC ORD Dinner in Chicago 10.58 12/06/2018 EDA RENAISSANCE HOTELS CHI Hotel - Mid America Economic Development Council 443.78 12/11/2018 EDA USPS Postage stamps for EDA mailings 50.00 Total- Purchasing Cards: $ 14,306.19 GRAND TOTALI $ 1,176,636.37 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Small Cities Development Program (SCDP) Rental Rehab Application Department: HRA LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Jean Ward, Judy Flemmitl Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Hearing to review the SCDP application to the Department of Employment and Economic Development (DEED) for 907 Dale Street Apartments (aka South Dale Apartments). Rental Rehab Project Budget: # of units/goals, 40 X SCDP Cost/unit, $10,212 = SCDP Cost, $408,479 SCDP Costs $408,479 + PI, $91,521 + Leveraged Resources, $214,286 (GMHF & Owner Match) = Total $714,286 Rental Rehab Admin.: # of units/goals, 40 X SCDP Cost (15.0% of loan amount) $1,532 = $61,272 + PI, $13,728 = Total $75,000 Rental Rehab + Rental Rehab Admin. Total $789,286 The Hutchinson HRA Board has reviewed the SCDP application and recommends City Council approval. If Resolution is approved, the SCDP application will be submitted by February 28, 2018. BOARD ACTION REQUESTED: Approval to adopt Resolution in Support of Small Cities Development Program Rental Rehab Project for 907 Dale Street Apartments, execute SCDP application form and execute Conflict of Interest Disclosure Form. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15009 A RESOLUTION OF THE CITY OF HUTCHINSON IN SUPPORT OF A SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT FOR 907 DALE STREET APARTMENTS BE IT RESOLVED THAT THE City of Hutchinson will act as the legal sponsor for proj ect(s) contained in the Minnesota Department of Employment and Economic Development Small Cities Development Program application to be submitted on February 28, 2019, and that the Mayor and the City Administrator are hereby authorized to apply to the Minnesota Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED the City of Hutchinson has legal authority to apply for financial assistance, and the institutional, managerial, and financial capacity to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that, contingent upon approval of the Small Cities Development Program grant application, the City of Hutchinson approves commitment of $105,249.26 of SCDP Program Income to foster rehabilitation of housing for low and moderate income residents in support of the SCDP Rental Rehab Application. BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of Hutchinson may enter into an agreement with the State of Minnesota, for the approved project(s), and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW THEREFORE BE IT RESOLVED that the Mayor and the City Administrator, or their successors in office, are hereby authorized to execute such agreements and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on the of 12019. SIGNED: WITNESSED: Mayor of Hutchinson Hutchinson City Administrator c .O NO U_ E O c O w c6 E _O Q E w 0 E i Q m bn rl O c6 2 N .0 i O — a-J 4-J +, • ca Q ca _O -0 � � •� Q O =3 u '� o •v >. 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O L� Q O i^ i^ }' Q 0N �( c� = i W O O cn O Q O V V�aj aA u 2 VQ •— +_+ Lee 4-0 Q 'i GJ O O Q O Lee Me c6 too Lu OC V Z a ._ ._ s 3 s0 W O Ol o t Eg 22 � L � 4rm Na $ LIi s� �aW Ids g g uu3� $-0- uT3aa f H ro-lq C6 E C: w V) V 0 V O V) N" 07A a rl O O a) N � a0 0 N V � o N •o m ° w w 4) ry- 4=1 OC ° o ca 4� > .° > o Q U LM O 401 r_ OC LM i ••_ Q 0 Q o O N U O a-J CTE 4� CL M OC Q 0 °C N m1 EMPLOYMENT AND ECONOMIC DEVELOPMENT Small Cities Development Program (SCDP) 2019 Application Packet Application Deadline Thursday, February 28, 2019 4:30 PM I July 2018 SCDP Application Packet available on web http ://m n.gov/deed/govern m ent/fin a n cial- assistance/community-funding/ November 15, 2018, 4:30 PM December 13, 2018 applicants February 28, 2019, 4:30 PM June 2019 Deadline date for Preliminary Proposal; Preliminary project competitive status provided to Deadline date for SCDP Applications; Awards Announced Applications. Fifteen percent (15%) is designated for DEED's Federal Economic Development set -aside — MN Investment Fund Program (MIF). Allocation percentages may be modified by the Commissioner of DEED if the Commissioner determines that there is a shortage of fundable Applications in any category. At least 70% of the annual SCDP allocation will be awarded to activities that meet a LMI federal objective. SCDP funding may be made available in the event of an Urgent Community Development need or the occurrence of certain federal or state declared disasters. Please contact the DEED representative assigned to your region for further information. Communities with preliminary proposals deemed Competitive or Marginally Competitive from the screening process will be asked to submit an application. Communities choosing to submit an application must submit one original and one copy, including necessary attachments, to the address below: Minnesota Department of Employment and Economic Development 1st National Bank Building 332 Minnesota Street, Suite E200 St. Paul, MN 55101-1351 Attn. Community Finance Division, SCDP Applications must be received by DEED on or before 4:30 pm on Thursday, February 22, 2018. Faxed or emailed applications will not be accepted. Application deadlines are firm with no exceptions. 2 AND rnEMPLOYMENT ECONOMIC DEVELOPMENT Small Cities Development Program Application Applicant (City/County) If Multi -Community Proposal, List Partnering Community(ies) Application Author: City of Hutchinson Hutchinson HRA SCDP Amount Requested $469,750.74 Estimated Amount of Other Funds $214,285.71 Program Income $105,249.26 Estimated Total Project Cost $789,285.71 If Program Income, Identify the source(s) with an "x": SCDP R Minnesota Investment Fund (MIF) Note: Budget page must be attached after this page. The budget page can also be found on our website. 13 SCDP Application Budget Page 3 Small Cities Development Program A licatiort APPLICANT- rC7 of Hutchinson Federal 0biet1ivefGo3lsf6udeet Form Fed. Mi. Codes+ AtMtT 4 of unitslgaals SCDP Cast Per unit SCDP Cast' ■rifhunt admiu Total S[.DP Admin SCDP AAm % Total SCDP Costa PI Total Lerera6ed Riso� Saone of I..erera6ed Fuads [Mk 7.t.1, LW R fiyl BRW-lfF srq 10, 212 44M.979 '08,479 91.521 114,2H6 Gi14�' d: Ox�se 3fuGeh 714,286 Tomb 4493,479 61,272 469,751 I&S,219 214,296 Mote- Column G, SCDP Admin %, is the maximum percentage amount that can be drawn on a project (address] based on total SCDP project costs. For example, Mrs. Jones' house gets rehahilitated at a total cast of �y26,OM and admire is 149V The most that can he drawn for admire is $2,SO0_ SCDP understands that the budget page is an estimate of average SCDP costs per unit The adrnin allowed to be drawn is based on actual twal SCDP project costs_ A. Project Summary/Federal Objective/Goals/Budget — Final Provide a narrative outlining the project and how it will provide substantial benefit to the community. Market Rate General Occupancy workforce housing is in short supply as evidenced by the September 2018 Market Rate General Occupancy Vacancy rate in Hutchinson of 2.76%. 907 Dale Street Apartments, LLC are over forty years old, constructed in 1974 and according to the letter from the City of Hutchinson Rental Registration Department, the buildings are substandard and in need of rehab. This apartment building is a NOAH project with unsubsidized affordable rents, and is important to preserve for the Hutchinson rental inventory. 907 Dale Street Apartments has a worn, substandard visual presence located on a very busy intersection. According to the City of Hutchinson Building Department, only limited repairs have been made since 1974. B. Attachments: 1) Goals and Budget Table 2) City/County Resolution — Dated January 22, 2019 3) Citizen Participation Plan — Approved December 27, 2018 4) Public Hearing, January 22, 2019 — Leader Affidavit, published Notice of Public Hearing January 9, 2019 & Evidence of a Public Hearing, including minutes, must be attached to the Application as an addendum. 5) Conflict of Interest Disclosure 6) Time Line A time line that includes projected date of SCDP environmental clearance; date applications will begin to be accepted (if applicable), dates project will be bid and awarded (if applicable), and date of completion and grant closeout. Remember that SCDP grant agreements have a 30 month period. 7) Cooperative Agreements — N/A 8) Interest list (for rehabilitation activities) Number of owners and sample interest list letter. Summary of individuals interested in participating including if they are LMI for owner -occupied housing rehabilitation (if applicable). 9) Slum and Blight Designation — N/A 10) UM Group, Inc. Property Condition Assessment Report for 907 Dale Street Apartments SCDP GENERAL QUESTIONS To be answered by all applicants Narrative Are there other community development projects underway or planned for the community that will increase the impact of the owner -occupied housing rehabilitation program? The rehab of multifamily rental plays an important role in housing and neighborhood improvement efforts. Other rehab efforts include the City of Hutchinson owner occupied single family rehab funded through available TIF and Minnesota Housing Impact funds, Park Towers high-rise public housing rehab, and the recently completed 2017 SCDP downtown rental rehab project. The city has scheduled for 2019, over $2.OM for a trail, directly adjacent to 907 Dale Street SW Apartments, LLC for walking and biking from Dale Street to Main Street. The City of Hutchinson has approved TIF for Highfield Apartments, a total of 87 units consisting of three buildings of twenty nine units each. Highfield Apartments has two buildings completed and filled, and a third building under construction, scheduled to be completed early winter. MN Housing Impact Fund Program has awarded the HRA affordability gap for new construction of five detached starter homes affordable to our workforce. Examples include being part of a larger comprehensive housing project such as: • Street resurfacing projects • code enforcement efforts in target area(s), • municipal sewer and water projects in the proposed target area(s), Maps Only provide map(s) if they have changed since the preliminary proposal. — No Change Conflict of Interest: Of those interested in participation in this grant: How many could have a potential conflict of interest (employee, agent, consultant, contractor, officer, elected or appointed official). NONE (If any of those with a potential conflict of interest are elected officials, they will recuse themselves from voting on the local government resolution to apply and any other actions related to it). If potential conflicts exist please explain. I SCDP ACTIVITY QUESTIONS Rental Housing Rehabilitation- this question applies to all rental activities. Has any of the information about any type(s) of rental housing in Section A below changed since the Preliminary Proposal? NO Change If the data in Section A is the same as was presented in the Preliminary Proposal then you are done. If changes are being made since the Preliminary Proposal, complete only the areas in the section in need of change. Multi -Family Rental Rehabilitation —1 Building or Complex With 3 or More Units Without MHFA Tax Credits. If more than 1 complex is proposed, complete this page for each complex. Background — No Change. Name of the owner: Building address(es): Is the building, or any building in a complex, more than 4 stories? Is any type of temporary relocation expected during the rehabilitation of the building? If so, explain the relocation plan and how it would be financed: Multi -Family Rental (3 or more units) Activity Specific Questions Need — No Change. Is the complex for public housing? Y/N Number of multi -family rental buildings in the city that are in standard condition: Number of dilapidated multi -family rental buildings in the city that are not suitable for rehabilitation: Number of substandard, but suitable for rehabilitation multi -family rental buildings in the city: Rental vacancy rate of city: If the vacancy rate percentage is more than 10%, provide a narrative to describe the factors that will increase the market demand for rental units: 7 Is this complex owned by a city, county, local HRA, local EDA, or equivalent? Y/N Date of original construction of the building (month/day/year): Date of last major rehabilitation (year): Is the property owner planning to increase rents to finance their costs? Y/N If yes, describe the increases and how these increases will occur without displacement issues: Impact — No Change. Number of units proposed for rehabilitation: Number of units in building or complex: How many of the units in the building or complex are currently occupied? How many units in the complex are ADA compliant? How many units will be designated for LMI households with affordable rents after rehabilitation? Explain how any current units could be converted to become ADA compliant and what work items would be necessary (DEED could allow extra funding per unit for these items): If all units are not occupied, identify the market that is expected to fill the units: Does the property have a post -rehabilitation budget plan for Y/N maintenance and capital costs? Number of units that are: 1 bedroom: 2 bedroom: 3 bedroom: Number of Other Types of Units (efficiency, 4 BR, etc.): If Other —specify: Rents Choose the rent standard that will apply to units designated to be occupied by LMI households. Place an "X" in the applicable box: HUD Fair Market Rents (FMR): X (Rents +utility costs do not exceed HUD's published FMR) Payment Standard: Section 8/voucher payment standard for the number of bedrooms in each unit 60% rent: A rent that will be affordable to households at 60% of area median income, adjusted for household size: Other explain: Cost Effectiveness — No Change. Are RRDL or POHP funds from MHFA proposed as another source? If RRDL or POHP funds from MHFA proposed are not being proposed as another source, explain why: (e.i. — No RRDL available, not public housing, etc.) If RRDL or POHP are proposed and the budget indicates that the funds are not yet committed, please provide the projected date (Month/Day/Year) on when the status of the RRDL funds will be known: SCDP is proposed to be what percentage of total rehabilitation costs per unit (cannot exceed 70%): Length of SCDP deferred (forgivable) loans (Minimum of 60 months): If the SCDP funds proposed per unit for deferred or forgivable loans are not 100% of the SCDP assistance, complete the questions below: What is the length of the installment loan in months? Months What is the interest rate of the installment loan? What percentage of the SCDP funds would be an installment loan (where regular payments are required? i Grantee Summary Information Sheet Name of Applicant (city, county): City of Hutchinson Authorized Official & Environmental Certifying Officer Application (Proposal) Author Information (Mayor or Board Chair whichever is ------------------------------------------------------------------ applicable) Name: Judy Flemming --------------------------------------------------------------- Title: Program Coordinator Name: Gary Forcier Name of Organization: Hutchinson HRA Title: Mayor of Hutchinson Phone #: 320-234-4451 City/County Address, including zip code: 111 Hassan Email: jflemming@ci.hutchinson.mn Street SE, Hutchinson, MN 55350 Phone #: 320-587-5085 Applicant Financial Officer Information Email: gforci er@ci.h utch inson.m n.us ------------------------------------------------------------------ ___________________________________ Name: Andrew Reid, City of Hutchinson Federal ID #: 41-6005253 Title: Finance Director State ID #: 8022935 Address: 111 Hassan Street SE, Hutchinson, MN 55350 State Vendor #: 0000194621 Phone #: 320-234-4244 Applicant DUNS #: 068169515 Email: areid@ci.hutchinson.mn.us Primary Administrator/Implementing Agency Individual Signing SCDP Payment Request Form Information (Applicant or Program Administrator) --------------------------------------------------------------- Name: Jean Ward ------------------------------------------------------------------- Name: Andrew Reid, City of Hutchinson Title: Executive Director Title: Name of Organization : Hutchinson HRA Name of Organization: Address, including zip code: 111 Hassan Street SE, Phone #: Hutchinson, MN 55350 Email: Phone #: 320-234-4235 Email: jward@ci.hutchinson.mn.us Environmental Coordinator Fair Housing/Equal Opportunity Coordinator --------------------------------------------------------------- Name: Judy Flemming ------------------------------------------------------------------ Name: Judy Flemming Title: Title: Name of Organization: Name of Organization: Phone #: Phone #: Email: Email: Property Inspector Info: Income Verification Coordinator Info: ------------------------------------------------------------- Name: Judy Flemming Name: Kyle Dimler Title: Title: Building Official Name of Organization: Name of Organization: City of Hutchinson Phone #: Phone #: 320-234-4220 Email: Email: kdimler@ci.hutchinson.mn.us Rent Limit and Rental Notice Coordinator Labor Standards Coordinator Info: ------------------------------------------------------------- Name: Judy Flemming Name: Judy Flemming Title: Title: Name of Organization: Name of Organization: Phone #: Phone #: Email: Email: 10 Funder Contact Information: If any of the proposed activities within the Application are also requesting funding from agencies such as MN Housing and/or Greater MN Housing (rental new development); Public Facilities Authority and/or Rural Development (public facility projects) to the make the project financially feasible, please provide the following information for each respective funding partner. Agency: GMHF Agency: ------------------------------------------------------------- Name: Name: John Rocker Title: Title: Senior Underwriter & Loan Officer Address: Address: 332 MN Street, Suite 1201 East, St. Paul, MN 55101 Phone #: Phone #: (651) 350-7233 Email: Email: jrocker@�mhf.com 11 Application Signatures By signing below, the individuals understand the activities contained in the application and understand any target areas, policy proposals, etc. that are contained in this proposal. We will expect signatures from the authorized official, and primary administrator representing their organization. If any other administrative entities with separate organizations will be carrying out grant functions, we will expect signatures from them as well. Signature of Authorized Official: Signature of Primary Administrator: Signature of Administrative Entity, But Not Primary Administrator (if applicable): Signature of Administrative Entity, But Not Primary Administrator (if applicable): Provide additional signatures, if necessary. 12 Feedback So DEED can continue to provide the best service possible with the delivery of the SCDP Program, with particular emphasis on our Application process, we ask that you take the time to answer the following questions. This is strictly voluntary and has no bearing on the selection of your Application. What do you like or dislike about the Preliminary Proposal and Application format? The Preliminary Proposal and Application format is good. Were the time frames to complete the application adequate? What would be better? The time frames were adequate. Were any questions irrelevant or repetitive? Which ones? No Should we have asked for other information? If so, what? No Other comments/concerns 13 Conflict of Interest Disclosure Form This form gives grantees an opportunity to disclose any actual, potential or perceived conflicts of interest that may exist when receiving a grant. It is the grantee's obligation to be familiar with the Office of Grants Management (OGM) Policy 08-01, Conflict of Interest Policy for State Grant -Making and to disclose any conflicts of interest accordingly. All grant applicants must complete and sign a conflict of interest disclosure form. ❑ 1 or my grant organization do NOT have an ACTUAL, POTENTIAL, or PERCEIVED conflict of interest. If at any time after submission of this form, I or my grant organization discover any conflict of interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or grant program personnel. ❑ 1 or my grant organization have an ACTUAL, POTENTIAL, or PERCEIVED conflict of interest. (Please describe below): If at any time after submission of this form, I or my grant organization discover any additional conflict of interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or grant program personnel. Printed Name of Mayor or County Board Chair: Gary Forcier Signature: Name of City/County: City of Hutchinson Date: 14 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/01/19 Re: Liquor Hutch End of Year Sales January— December 2018 2017 2018 Change Year to Date Sales: $6,148,325 $6,242,276 1.5% Increase Liquor $2,064,237 $2,123,486 2.9%increase Beer $2,959,379 $2,988,524 1.0%increase Wine $ 993,799 $ 994,103 0.03% increase Year to Date Gross Profit Dollars: $1,579,436 $1,629,730 3.2% increase Year to Date Customer Count: 244,599 246,577 0.8% increase Average Sale per Customer: $25.14 $25.32 $0.18 increase Gross Profit Percentage: 25.69% 26.11% .42% increase 2018 Budget Comparisons: Budget Actual Difference Sales $6,245,000 $6,242,276 ($2,724) Gross Profits $1,557,710 $1,629,730 $72,020 Further details of all statistics have been provided to the Finance Department. Please feel free to contact me with any questions or requests for additional data. 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Y Q] it �_ � U a Q ■ 11! r 06 C F Ln ci N7 N OF 00 V J c 00--- C1 no 00 M M 00 N W tv 31ar"II 000 co qt 1' Lo Ch ❑c�cfl (V r 6} 44 V� V o m ❑ O b' ❑ ❑ Ld7 r ❑ � 64 LO 6464 b4 0 � p cry ❑ 6 w U C co a� v C m t L I d 6. co r Q N c LL 0 ra V o ocv❑o N(DC; N v r t" � K e 00 C) C3 �3 64 64 64 0 N Lo M 0 04 6 Cl N N , 60 64 OD N 0 r- co ❑ r (fl r 000 o r o C) V o d9 Ul e-- � rk Led HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of Ordinance 18-793 - Amending and Replacing Chapter 95 of City Code Department: Administration LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in November, we had a discussion on an ordinance that would amend Chapter 95 of our city code dealing with the City's park system. Upon our initial discussion of the ordinance, we had a couple of suggested changes that were passed onto the Park Board for their consideration. Those dealt with the following sections: Section 95.01 — There was discussion about exempting trails and sidewalks in the definition of parks. The council had some concern about what we do with people using the sidewalk through Library Square or other people using trails for transportation purposes. Especially with the "Park open hours" portion of the ordinance. Language has been added in section 95.03 to hopefully address some of these concerns. The Park Board has not recommended a full exemption of trails through city parks. Section 95.08 — A question was raised on why Tartan Park was the only park called out in the ordinance. The question was raised on why not making all of the parks "Tobacco -Free"? After reviewing this, the Park Board has recommended that language be added making all city parks tobacco free. Section 95.13 — The Council questioned the need for this language. After further review, the Park Board is recommending that this language be removed. Attached is a copy of an ordinance that would amend and replace Chapter 95 of our City Code dealing with our park system. The proposed ordinance has been reviewed by the Park & Rec Board and they are recommending approval with the noted changes in red (since your first looked at the ordinance). The plan is to have a discussion of the ordinance on Tuesday, especially the changes, with the official first reading of the ordinance taking place at your first meeting in February with potential approval at the second meeting in February. BOARD ACTION REQUESTED: Review/Discussion only. No action requested Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE 18-793 AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 — PUBLIC PARKS, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, as the Hutchinson Parks and Recreation system has expanded over the years; there is a need to update rules and regulations within the park and recreation system as growth and use within the system presents itself, and WHEREAS, Hutchinson City Code, Chapter 95, was last updated in whole in 2004 with revisions in 2012 and 2017, and WHEREAS, Minnesota State Statue 412.491 and 429.021, Subd. 1, give cities the authority to establish, improve, maintain, etc. parks, parkways, and recreational facilities and to protect and regulate their use, and Minnesota State Statue 471.15 gives authority to a city to operate a program of public recreation and playgrounds; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 95 of the City Code is hereby amended and replaced to read as follows: . �ees�rrs. re��e�seer:re�.:zs�s.+rt���ers ��iT.S�P�I�TIit�Ell��S'1'!.111:FlF.PlRZ7:�:Kt�:l�E� STS�TTT.S�JT'!S'�i�J. I• I• ON 11111m, i=NO § 95.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DIRECTOR. Shall mean and refer to the authorized and acting director of the Hutchinson Parks, Recreation, and Community Education (PRCE) Department. OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for such an area. PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field, outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses that are normally associated with parks. SHELTERS. Open or enclosed structures located within city parks, including bandstands, the Depot, the Historical Church, and music stages. RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center, Event Center, and Civic Arena. § 95.02 PARK HOURS AND ACCESS. (A) The recreational and educational opportunities of the parks and recreation facilities shall be available to all members of the public regardless, of race, sex, age, creed, national origin or place of residence; however, residency requirements and certain other regulations may be placed upon the participation in various league activities and preferences may be granted to residents of the City of Hutchinson over non-residents under certain circumstances. (B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following parks will remain open until 11:00 p.m.: Roberts Park Tartan ParkNeterans Memorial Field Library Square 2 (C) City park shelters shall be open and available to the public for rent from 9:00 a.m. to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third Sunday in October, shelters may be rented by reservation only. City Recreational facilities will be opened and available at a time determined by the Director or their designee. (D) Except as provided in section 95.03, no person may be in, remain in or enter any public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no person may drive into or remain in a public parking area within or immediately adjacent to a public park during the hours when the park is closed. § 95.03 ACTIVITES PERMITTED AFTER PARK CLOSING. The following activities may continue in the public parks after the parks have closed: (A) Camping at Masonic West River Park/Campground in designated camping sites. "Quiet Time" is from 10:00 p.m. to 6:00 a.m. (B) City sponsored and supervised activities, which because of the nature of the activity, cannot be held during the time when the parks open. (C) Activities sponsored by any other group, association or organization which has applied for and received a permit for such activity pursuant to section 95.04. (D) City custodial or maintenance authorized personnel who must perform their services during the times when the parks are closed. (E) Use of the Luce Line State Trail and the sidewalk within Library Square for traversing purposes. (F) City designated sidewalks and public trails not located within a park are open for public use 24 hours a day unless posted. § 95.04 PUBLIC GATHERING PERMITS. (A) A permit shall be obtained from the City Council before participating in any of the following activities or special events in a city park. The fee for the permit shall be set annually in the City's Fee Schedule: (1) Carnivals; (2) Community celebrations; (3) Musical Concerts; (4) Use of amplified instruments, music, communication systems or the like that would exceed the requirements of Section 92.018 of the Hutchinson city code (5) Gatherings of 75 or more persons, including picnics, graduations, weddings and political gatherings; and 3 (6) Contests and exhibitions, including among other things, those that require exclusive use or charging admission; and (7) To sell or offer for sale any goods or services (B) Permits shall not be required for those events and activities sponsored by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or not, which is authorized to use a city park by the Director or their designee. (C) A person seeking a permit pursuant to this section shall file a written application on a form supplied by the Director or their designee. The application will state the following information: (1) Name and address of applicant (2) Name and address of the person(s), corporation or association sponsoring the activity or special event (3) Day(s), hour and year for which the permit is desired (4) Park or portion of the park for which the permit is desired (5) Estimate of anticipated attendance (6) Detailed description of the proposed activity (7) Variances required from city and park rules and regulations (8) Other information requested by the Director that is reasonably necessary to determine whether or not a permit will be issued (D) For gatherings of more than two hundred fifty (250) persons or for any activities or events where a fee or donation is being requested, except for those exempt under section 95.04(B), the applicant for a permit under this section shall be required to carry and maintain public liability insurance, with the city as a named insured, providing insurance coverage for bodily injury, death and property damage occurring in connection with applicant's use of the park. Such insurance shall provide coverage in amounts at least equal to the city's maximum liability limits as provided by state law. (E) The applicant for a permit under this article shall indemnify and save harmless the city from all loss, cost and expense arising out of any liability or claims of liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whoever by reason of the use of occupation of the parks described in this section, whether such use is authorized or not, or by any act or omission of the applicant or any of its officers, agents, employees, players or guests. The applicant shall pay for any and all damage to property of city or loss or theft of such property done or caused by such persons. (F) No permit or preliminarily approved permit application may be transferred, and the permit holder will be bound by all park rules and regulations and applicable ordinances. (G) The Director or their designee is authorized to revoke a permit immediately upon finding of a violation of any park rule, ordinance or conditions of a permit. § 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK 4 Exclusive rental of the music stage at Masonic West River Park/Campground past the hours permitted in section 95.02 will be allowed on the condition that the renter applies for a permit under Section 95.04, and that the renter purchases all of the tent and electrical only campground sites. § 95.06 TRAFFIC AND PARKING. It is unlawful for any motorized vehicle or equipment to be parked or operated in any city park or recreational area other than on established roadways and designated parking areas. This section shall not be construed to prohibit the use or parking of a recreational vehicle in designated camping areas in West River Park for a period not in excess of two weeks. This section shall not apply to law enforcement and construction or maintenance equipment operated by, or under a contract with, the city and within the scope of such operation or contract § 95.07 OPEN BURNING RESTRICTED. No person shall start or maintain an open fire in a park, except in an area specifically designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area designated for an open fire or a freestanding grill before the fire is completely extinguished. § 95.08 TOBACCO -FREE PARKS. It is unlawful for any person to smoke or use tobacco products or electronic cigarettes on or within the confines of any city park, shelter or recreational facilities. T-aftan PaFk, whieh field. This afea does-iivciircn-ccce VcccraxrrJ Memai:ial Field and the ,,.,,-1 ing Wt .,.a;. eent to 344F Dafk to the west. § 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off -leash dog park. An animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. § 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING PROHIBITED. No person may sell or offer for sale any product, food or service, or advertise in any public park without the prior written approval of the City. § 95.11 DAMAGING VEGETATION IN PARKS. No person may damage or disturb any flower bed, planting area, or ornamental landscaped area within a park, open space or recreational facility. No person may cut, trim or remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material from a park, open space or recreational facility with the exception of authorized City officials. § 95.12 DESTRUCTION OF PARK PROPERTY 5 No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or remove any part of any building, structure, sign, light pole, drinking fountain, ornamental fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for climbing, sliding, swinging, etc.), statues, public art or other property within public parks. § 95.4413 ADDITIONAL RULES AND REGULATIONS. The Director, or their designee, may establish reasonable rules and regulations for the use of parks and recreation facilities and shelters, and for obtaining permits. Such rules and regulations will be based on a due regard for the purpose for which the facility is established, the safety of those using the facility, the need for supervisory personnel and the maximum number of persons who can safely use the facilities at one time. Park and recreational facilities and shelters may be used by members of the general public for recreational, athletic, and social purposes consistent with the nature of the facility and the safety of the public and property, subject to permit requirements. Specific rules and regulations for the use of park and recreation facilities and shelters established by the Director or their designee should be posted where they apply, and it is unlawful for any person to violate the same when so posted. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is , 2019. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2018 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor 0 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of the Legislative Priorities for 2019 Department: Administration LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following up on the discussion we had at our last meeting regarding legislative priorities for 2019, 1 have put together a list of Legislative Priorities for you to consider. The changes/additions to last year's list has been noted in red. If you are comfortable with what I have put together, I would ask that you officially approve the list. As noted, this would be a document that we would use to communicate our legislative concerns/issues both to the public and to our local legislators, and could be a document to use when you make your trips to the State Capitol. BOARD ACTION REQUESTED: Approve/Deny the 2019 Legislative Priorities Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ro Office of the Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 2019 Legislative Priorities The City of Hutchinson has identified the following legislative priorities for 2019. The City generally supports the platforms of the Coalition of Greater Minnesota Cities and the League of Minnesota Cities and these policies are not generally re -stated here except where they have unusual relevance or purpose for the City of Hutchinson. To better assist our State legislative leaders, we have identified certain legislative priorities and general policy statements that are of specific impact and interest to the residents and business community of Hutchinson. These legislative priorities are intended to advocate on behalf of the City in a responsible manner that strengthens the partnership between our City and the State and brings forth our vision of an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services. L GENERAL GOVERNMENT A. Local Control. Over the past couple of years, the State Legislature has proposed several bills that attempted to eliminate or weaken local control. The City opposes any legislation that erodes local decision making and control, and believes that decision -making happens best at the local level. B. Deputy Registrars. In 2017, with the State's conversion to their new MNLARS program, the State shifted substantial clerical and auditing responsibilities onto the deputy registrar network, which includes Hutchinson. This shift includes no funding from the State of Minnesota, despite the fact that the State receives over $1 billion annually in state fees and taxes collected through the deputy registrar network. The City of Hutchinson supports any legislation that provides deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure the valued service and continued presence in remains in Hutchinson to serve our citizens. C. Local Government Aid. The City of Hutchinson supports increased funding to the Local Government Aid program. We also support the current formula, unless any proposed formula change is agreed upon by all city organizations. On top of that, we oppose artificial, non -formula based limits on aid to individual or groups of cities. D. Airport Legislation. The City of Hutchinson supports legislation that clearly indicates maintenance and operation of an airport is deemed an essential public service; clarifies when state airport funds can be used for airport planning; allows for the approval of obstructions, without variance, if FAA analysis deems the obstruction non -hazardous; and updates to Airport zoning that deal with boundary limits, the integration of airport zoning with local planning/zoning, allows for flexibility to enact airport zoning, and aligns the process with the municipal planning process requirements. E. Health. The City of Hutchinson supports changing the state law so the minimum age to purchase tobacco products would be increased to age 21. The City also supports any legislation that would make it more difficult for minors to participate in E-cigarettes including the marketing of "fruit -flavored" e-cigarettes or anything that encourages vaping. F. Controlling the Sale of Strong Beer, Spirits and Wine. The City of Hutchinson opposes any legislation that would make it easier for the sale of strong beer, spirits, and wine in grocery and convenience stores. The City of Hutchinson supports existing regulations controlling the sale of alcohol to minimize the risks associated with you access to alcohol, and believes allowing the sale of strong beer, spirits and wine in grocery and convenience stores could increase the public health risk of youth access to alcohol and alcohol -related motor vehicle accidents among youth. II. TRANSPORTATION A. Highway 212. The City of Hutchinson strongly supports the inclusion of funding from the Corridors of Commerce program to support the $110 million of needed improvements that will complete the highway to continuous four -lane highway to Norwood Young America and that any maps or lists of Corridors of Commerce highways include US Highway 212. B. Hi _ way 15. The City of Hutchinson supports any legislation that provides for additional funding to make improvements to Highway 15 between Interstate 90 and 94. C. Transportation Funding. The City of Hutchinson supports a comprehensive transportation plan with appropriate long-term funding. We also support funding for Corridors of Commerce and city streets independent of a comprehensive transportation package. In regards to the Corridors of Commerce, we support the current 50-50 split between Greater Minnesota and the metro area, and we reject a scoring system that allows more points for corridors that run through the metro area over those that connect Greater Minnesota cities. III. ECONOMIC DEVELOPMENT A. Increased Funding. The City of Hutchinson supports increased funding for state programs to assist local economic development such as the Greater MN Business Development Infrastructure (BDPI) grant program, MN Investment Fund, Job Creation Fund, Redevelopment Grant Program, Demolition Loan Program, and greater MN workforce housing and child care programs. B. Skilled Workforce. The City of Hutchinson supports legislation that enhances skilled workforce development throughout the State. IV. PARK AND RECREATION A. Dakota Rail Trail. The City of Hutchinson supports any legislation that provides funding to fully construct the remaining Dakota Rail Trail from eastern McLeod County to the City of Hutchinson. B. Parks & Trails Legacy Funding. The City of Hutchinson supports the current formula that allocates 20% of the Parks and Trails Legacy funding to greater Minnesota and oppose changes that would reduce that share. V. PUBLIC SAFETY A. Distracted Drivers. The City of Hutchinson supports statewide legislation that would strengthen distracted driver laws including banning drivers form using cell phones in their vehicles without hands -free technology. VI. ENVIRONMENT A. Water Quality Regulation. ation. The City of Hutchinson states that water quality regulations, permits, and other restrictions affecting cities must be grounded in solid peer reviewed science and must be established in a manner that respects the due process rights of cities and other interested stakeholders. B. Labeling. The City of Hutchinson supports legislation that requires manufacturers of consumer products, including flushable wipes that could otherwise cause environmental harm and/or damage wastewater infrastructure to label their products with appropriate usage and disposal information. C. Funding for Hutchinson Lakes/River Basin Improvements. The City of Hutchinson supports any legislation that provides funding to make improvements to the water quality, habitat, and recreation possibilities of Hutchinson's lakes and river basins both within and surrounding the community. D. Permitting for Wastewater Plants. The city supports legislation that would provide the same regulatory certainty for cities currently paying off debt on previously required wastewater plant construction to meet effluent limits as was provided for with new and future plant construction in state statute 115.455, which was adopted in 2018. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Request to seek Bids for Compost Turner at Creekside Department: Compost LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As has been discussed in recent Budget discussions/workshops/meetings, Creekside staff is intending to replace its compost turner during the 2019 budget year. At this time, there may be multiple machines that can satisfy the needs of the operation and to the best of our knowledge, there is not any Cooperative Purchasing Contracts available to take advantage of with this piece of equipment, thus the need to go out for bid. Staff has budgeted $450,000 for the purchase of the machine in 2019. Although cash reserves within the Compost Fund are healthy, it would be staffs intentions to finance the purchase rather than purchasing outright. Staff is requesting Council's approval to request bids from various dealers/manufacturers based on machine specifications (bid specs). Items to be included in the bid spec may include, but are not limited to - *Windrow size *Engine/Horsepower (range) *Fuel consumption *Production rates for various materials *Clutch/Drive system *Safety devices *Warranties *Service location(s) *A multitude of various subsystem requirements *Trade value of current machine, 2004 SCAT 4832, S/N: 5KX423 A formal Request for Bid document will be sent and available to machine vendors, as well as publicly advertised. Thank you for your consideration. BOARD ACTION REQUESTED: Approval/Deny request to seek bid(s) Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consider approval of seeking price quotations for campground sewer project. Department: PW/Eng LICENSE SECTION Meeting Date: 1/22/2019 Application Complete N/A Contact: Dolf Moon, Sara Witte, Job Agenda Item Type: Presenter: Dolf Moon, Sara Witte, JcI6 Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: PRCE staff has worked with Public Works staff to address ongoing issues relating to the sanitary sewer serving the Masonic/West River full hook up campground sites. Last fall, it was noted during inspections that 8 of the 12 sites currently have issues with sanitary sewer hookups. Upon reviewing the condition of sanitary sewer serving the campground, it was determined to be in the City's best interest to pursue replacement of the sanitary sewer. Repairing the 8 sites having issues, would be costly and likely wouldn't resolve long-term issues with the sewer main. As part of the replacement of the sanitary sewer, an additional two camp sites are planned for the east end of the current roadway. Also, when the sanitary sewer is replaced, provision for future expansion of the campground will be provided. Working with PRCE and Public Works staff a project scope, plans, and estimated costs were prepared. City staff is requesting permission to seek price quotations to complete this work early in 2019. The completion date would be set no later than May 20, 2019, to allow for maximum use of the full service campsites. These sites are typically full during the camping season, so the intent is to open them up as soon as possible in the spring to maximize revenue. City staff intends to work with the successful contractor to identify opportunities to reduce the cost associated with this project, primarily by identifying items that can be done using PRCE materials and equipment operators. BOARD ACTION REQUESTED: Approval of seeking price quotations for campground sewer project. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 78,920.00 Total City Cost: $ 78,920.00 Funding Source: Capital Projects Remaining Cost: $ 0.00 Funding Source: ........... ............ ............. . .......... ........... JS arid �l . .......... 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A part of the meeting will include a discussion on strategies for pursuing the purchase of certain property or properties in town. Because of this, we will be asking the council to consider closing the meeting according to Minnesota Statute 13D.05, subd. 3(c). The meeting is being proposed to be held in the council chambers. BOARD ACTION REQUESTED: Approval of calling a closed special workshop meeting for 4:00 p.m. on February 12, pursuant to Minnesota Statute 13D.05, subd. 3(c) Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 20, 2018 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The November 20, 2018 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED OCTOBER 16, 2018. Motion by Commissioner Wirt, Second by Commissioner Lofdahl. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. NONE. 5. NEW BUSINESS A. Sketch Plan Review 1025 Dale St SW Dan Jochum, City Planner addressed the Commission. There was discussion about the water/sewer line that would need to be bridged. There was discussion about the layout and connection of the two buildings. Dan reviewed the staff recommendation • Utility Bridge • Ponding • Circulation • Parking • One -Stop -Shop Meeting Minutes Hutchinson Planning Commission November 20, 2018 Page 2 Commissioner Fahey asked if the 3rd party structural engineer necessary. Could one be enough since they do sign off on the project? He also asked if the future addition would be approved with the site plan if the project moved forward. Mr. Jochum explained that that would be a separate application when the time comes, it has just been shown as a possibility. There was discussion regarding the buffering and screening between the residential home and the east side of the Woodstone building. Commissioner Wirt expressed an issue with access to the North side of the building for emergency vehicles. Commissioner Fahey believes this concept looks acceptable, but to have the developer try to address any issues that have arose this far. Commissioner Lofdahl express an interest/concern with the utility bridge, but as long as it meets the requirements of the engineers it should work. Commissioner Garberg is concerned about the proximity of the residential home on the end of Century that will sit next to the new building. Commissioner Hantge suggested turning the building a small amount to the NW (closer to the pond and away from the residential homes) There was discussion on moving the pond closer to the North (South Grade Rd) to allow turning the building to the NW more. 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. The plan for Woodstone is to submit more applications (site plan) for the December meeting, this will be contingent on the one -stop -shop held on November 29th 8. ADJOURNMENT Motion by Commissioner Hantge, Second by Commissioner Wick to adjourn at 6:30 p.m. Public Arts Commission Minutes December 13, 2018, 4:00 Present: Steve, Tinea, Jon, Greg, Morgan, Kay Agenda: 1. Approved minutes with no changes from November 8th: Motion -Morgan, 2nd- Kay 2. Kamrath Veterans Park Sculpture Update — Keith Kamrath came to present an update They have talked to veterans park board and they were supportive of the project. Dolf — update base cost approx.. $3,000 at the high end, possibly city funds, % parks board, arts board. Location has been walked through for possibilities with Keith, John and Dave from Vets park board. Statue will paid for from private funds and would be a gift to the city when completed. Keith and Jon prefer not to be held to 1 solid sketch at this point, still working on details to include and specific pose. General description: approx. life size - 5'8", 150 Ibs, bronze, basic soldier with equipment of era. Greg made the motion to approve project and send to city council, Morgan 2nd, approved. Steve will take to City next meeting. Approval to commit to % base cost for sculpture up to $1500 . Morgan Motioned, Greg 2nd 3. Sculpture Stroll Call For Art a. Notices: i. Website - done ii. Facebook — done, Jon will boost Facebook after Dec. 30t" with Morgan, will connect together at a time to be decided between them. Motion to approve $50 for boost. Steve motion, Morgan approve. Suggestion from Morgan for all board members to go to Facebook and click heart and respond with 4 or more word comment to move it along. iii. Regional arts boards - done iv. MN Artists - done v. Others??? - Jon talked to a person who has app that shows sculpture scrolls nationwide — would have to pay possibly in $3,000-5,000 are. Possibly to follow up for next year. Morgan suggested to send call letters to prior artists with a note to share with their networks. Steve will follow up. b. Plan for January (applications due January 315t) i. Reminders ii. Personal Contacts pass information along to any others we have contacts with. 4. Main Street 2020 a. Council recap — looks like positive movement for the project as we have outlined. b. Time line - Need to ask City Council at January, 1/22, meeting for cost commitment. Then will go to MNDot for final approval by July. If MNDot sites not approved we could go ahead on city sites. c. Deb Zeller - members reviewed images she sent by email, all approved idea of metal/ bronze versus other materials for durability. Discussion about how to solicit artists, those we have talked to already and some possible others for design ideas on the trees. d. SMAC Grant Grants guidelines — Morgan presentation — shared information from SMAC and MCA and background information for developing resolution and a rough draft of proposed resolution to review and discuss. Suggestion for improvement to resolution would be to add at the wording " least 20% of the total grant request is the commitment for matching funds". Also note that the city and PAC is committed to funding the overall project. Steve will review wording with Matt for minor tweaks. Discussed multiple options on deadline submissions and sections of the art project to be specified in the grant. Best grant submission date would be for Round III for 2019. Could still reapply Round 12020. Morgan will develop Shared Google doc with the grant questions to start team input in the grant materials needed. Still need volunteer to develop call for artist format for the trees. Could use some format information from the sculpture stroll call for artists. Motion to adjourn —Jon , Greg 2nd. Adjourned 5. Next Meeting: January 10th, 4:00 Minutes respectfully submitted 12/12/2018 Tinea Graham PAC, Secretary _IP Mkove, HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, December 18, 2018, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 20, 2018 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki Williamson seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $14,568.27 for checks 8986 to 8994. Nikki Williamson seconded and the motion carried unanimous. b. Nikki Willemssen moved to approve City Center November 30, 2018 financial statements. Steve Jensen seconded and the motion carried unanimously. c. Gary Forcier moved to approve the revised Park Towers operating account payments of $37,538.31 for checks 14450 to 14483. Steve Jensen seconded with Nikki Willemssen abstaining. The motion carried unanimous. d. Steve Jensen moved to approve Park Towers operating account payments of $143,708.16 for checks 14484 to 14504. Gary Forcier seconded with Nikki Willemssen abstaining. The motion carried unanimous. e. Gary Forcier moved to approve the October 31, 2018 Park Towers financial statements. Nikki Willemssen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 1 vacant b. Jean Ward reviewed with the Board the Park Towers' December Newsletter. c. Nikki Willemssen moved to approve Resolution #2018-9 to Write off Uncollectable Accounts. Gary Forcier seconded and the motion carried unanimously. d. Gary Forcier moved to approve Resolution #2018-10 to Approve Removal of Items from Park Towers Depreciation Report. Steve Jensen seconded and the motion carried unanimously. 5. CONSIDERATION OF EXECUTION OF FIX UP FUND LENDER AGREEMENT Steve Jensen moved to approve the execution of the Fix Up Fund Lender Agreement and for the HRA to provide the funding for the loan amount, instead of the City of Hutchinson. Nikki Willemssen seconded and the motion carried unanimously. 6. CONSIDERATION OF PREPARING SMALL CITIES FULL APPLICATION FOR 907 DALE STREET APARTMENTS December 18, 2018 Minutes Page 1 of 2 Steve Jensen moved to proceed in preparing the Small Cities full application for 907 Dale Street Apartments. Nikki Willemssen seconded and the motion carried unanimously. 7. OTHER COMMUNICATIONS • FYI: Senior Brochure from MSU Studio Project 8. RAD WORKSHOP RAD POWERPOINT PRESENTATION — Jean Ward reviewed the RAD PowerPoint presentation with the Board. TELEPHONE CONVERSATION WITH RAD FINANCIAL CONSULTANT, JAIME BORDENAVE (Founder and President of the Communities Group TCG Development Services -Qualifications attached) 9. CONSIDERATION OF PROCEEDING TO SEND OUT TENANT NOTICES AND PREPARE RAD APPLICATION FOR FINAL APPROVAL TO FOLLOW Tabled. 10. ADJOURNMENT Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Fortier, Secretary/Treasurer December 18, 2018 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: December 2018 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 1/22/2019 Application Complete NIA Contact: Andy Reid Agenda Item Type; Presenter: Reviewed by Staff 0 Governance Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached are the preliminary 2018 financial reports for the General fund and Enterprise funds. Additional revenue and expenditures will be coded back to 2018 over the next month as we finalize the books. I will submit another set of preliminary financial reports for the March 12th council meeting which will provide a much more complete picture of the 2018 operations. I will also submit my annual narrative of each fund's operations at that time. Based on these preliminary financial statements, it appears that each fund will outperform the budget with the exception of the Storm Water fund. Storm Water is skewed dramatically due to the Linden Park pond project that started in late 2018- The majority of those costs are being funded by bond proceeds. I am hesitant to say the General fund will end with a $483K surplus as it may be higher or lower, depending on the remaining activity that needs to be accounted. Regardless, It was a good year operationally due to building permits being $206,471 over budget and due to expenses being $217,381 under budget at this point in time. We also transferred $500K into the General fund from the hospital monies and transferred $401,288 out of the General fund into the Tree Disease Mitigation fund, for a net gain on those two transfers of $98,712. Removing that net transfer amount from our $483K surplus arrives at surplus from operations of $385K, or 3% of our 2018 budget. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 0 2 H d r rG N V (� 0 W vw tea/ t) w 'G qu a Z Z W LLJ (L 0 W W oa Q W Z LU W w r p W N CO e W W N � m 00 W O 0 N -n m H L) co 0 N w W m W V W O W On [`1 Ur Ci to 0 C*" N r r 0 p p C? r D r p C CAC][C] ma,o[aa� r- C) LO 00Nk?r pC f6 O vi m r-- O N Lo V Uo C7 w N r n p Ln C` h M LV 'ct Op M N Y CV cl N (D r- C, CD w 0 t• CD m C3i e 7 [D N Cri n' pl p u7 D7 C0 n m r LO nNU] etr-C+) r N N erIRm 14:aovn r a CA LO N 0 m m 0 r— 0 C? 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