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cp01-08-19HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 8, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14994 — Resolution Accepting Cash Donation of $25.00 from Thomas Kennedy for Law Enforcement Memorial Park Fund (b) Resolution No. 14995 — Resolution Accepting Cash Donation of $2000.00 from Village Ranch, Inc. for the Hutchinson Fire Department (c) Proclamation — One Book, One Community PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 27, 2018 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Short -Term Gambling Licenses to 3M Club on April 9, 2019, and September 7, 2019 (b) Consideration for Approval of Change Order No. 2 — Letting No. 13, Project No. 18-13 (2019 Lift Station Improvements) (c) Claims, Appropriations and Contract Payments - Register A 8. APPROVAL OF CONSENT AGENDA II CITY COUNCIL AGENDA JANUARY 8, 2019 (a) Claims, Appropriations and Contract Payments - Register B PUBLIC HEARINGS — 6:00 P.M. — NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF CITY SNOW REMOVAL OPERATIONS 10. DISCUSSION ON LEGISLATIVE PRIORITIES FOR 2019 11. DISCUSSION OF CREATING A MARKETING PLAN FOR THE CITY OF HUTCHINSON UNFINISHED BUSINESS 12. APPROVE/DENY PROPOSED CHANGES TO THE AIRPORT HANGAR RENTAL POLICY NEW BUSINESS 13. APPROVE/DENY STREET SWEEPER ACQUISITION 14. APPROVE/DENY TRANSPORTATION ALTERNATIVES GRANT APPLICATION FOR TRUNK HWY 7/22 & MONTANA STREET PEDESTRIAN CROSSING 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JANUARY 22, 2019, AT 4:00 P.M. TO REVIEW LAKES AND RIVER BASIN IMPROVEMENTS PRELIMINARY DESIGN STUDY ITEMS 16. APPROVE/DENY SETTING CITY ADMINISTRATOR'S PERFORMANCE REVIEW GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from November 28, 2018 (b) Hutchinson Utilities Commission minutes from November 28, 2018 MISCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 CITY OF HUTCHINSON RESOLUTION NO. 14994 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Thomas Kennedy $25.00 12/20/2018 WHEREAS, such donation has been contributed to the Hutchinson Police department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 8th day of January 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 14995 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17,- and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Village Ranch Inc. $2,000.00 12/26/2018 WHEREAS, such donation has been contributed to the Hutchinson Fire department as a general donation to the department. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 8th day of January 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor r4 PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the "One Book, One Community" choice of Allen Eskens' The Life We Bury expand a sense of community through a wide-ranging discussion. Now, Therefore, 1, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2019 as "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 8' day of January, 2019. Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES THURSDAY, DECEMBER 27, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, John Lofdahl, and Mary Christensen. Also present was Matt Jaunich, City Administrator. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted the date in Item 7(b) should be January 22, 2019. Motion by Christensen, second by Lofdahl, to approve the Council agenda as presented with the correction noted above. Motion carried unanimously. 2. INVOCATION — Church of Jesus Christ of Latter Day Saints (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mary Christensen thanked city workers for making the city look beautiful with the decorated parks and public places. Mayor Forcier commented on the holiday celebrations in Hutchinson. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Truth in Taxation Minutes of December 4, 2018 (b) Regular Meeting of December 11, 2018 Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Transient Merchant License to Beth Holm to Operate CITY COUNCIL MINUTES DECEMBER 27, 2018 Pop-up Shop (b) Consideration for Approval to Adopt SCDP Citizen Participation Plan and Set a Public Hearing for January 22, 2019, for the SCDP Rental Rehab Application (c) Consideration for Approval of Resolution No. 14991 — Resolution for Business Development Infrastructure Application for TDK-HTI/Uponor Public Street Project (d) Claims, Appropriations and Contract Payments Motion by Cook, second by Czmowski, to approve Consent Agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. DISCUSSION OF PILLAR PROJECT AND PRESENTATION OF THE PUBLIC ART FOR PUBLIC COMMENT Morgan Baum of the Public Arts Commission presented before Council. Baum provided additional information about the Hutchinson Public Arts Pillar Project and the 2020 Construction of Highway 15. Matt Jaunich informed the Council that information will be posted to the Hutchinson Public Arts and City websites on Friday, December 28 and on social media Monday, December 31. Comment forms about the Pillar Project can be printed from the sites and be submitted to the city center or through mail until January 31, 2019. 10. REVIEW OF COUNCIL MEMBER APPOINTMENTS TO CITY BOARDS AND COMMISSIONS Matt Jaunich informed the Council that the mayor asked for this to item to be on the agenda. An organizational planning meeting is scheduled for Monday, January 7. The various committees that Council Member John Lofdahl served on will be in need of a replacement. Jaunich asked the council members to provide feedback before the mayor makes his appointments. Mayor Gary Forcier informed the Council that Council Member Mary Christensen asked to be removed from the Radio Board and added to the new Police Public Safety Core Planning. New Council Member Dave Sebesta will step into the Radio Board and other boards and committees that Lofdahl served on. Council Member Steve Cook asked if Sebesta was comfortable with the suggested appointed boards. Mayor Forcier confirmed he met with Sebesta and he is anxious to get started and serve on the Council and boards. Cook reminded Mayor Forcier of his willingness to serve on the Mid Minnesota Development and Resource Allocation Committees as it would be nice to have rotation with project development. Mayor Forcier replied he and Council Member Chad Czmowski would like to see their way through with the Highway 15 reconstruction. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 14992 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (REMOVAL OF "NO PARKING SCHOOL DAYS 7AM- 3PM ON LARSON STREET SW) 2 CITY COUNCIL MINUTES DECEMBER 27, 2018 Matt Jaunich explained a petition was received from the residents on Larson Street to remove the NO PARKING SCHOOL DAYS 7 AM-3PM Motion by Cook, second by Czmowski, to approve Resolution No. 14992. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 14980 - RESOLUTION ADOPTING 2019 FEE SCHEDULE Matt Jaunich explained the preliminary 2019 Fee Schedule was sent out the end of October. As discussed, alleys will be looked at the first part of 2019. Jaunich also mentioned that Rental Fee is listed more than once: under Building and again under Licenses. Finance will strike Rental Fee under Licenses. Motion by Lofdahl, second by Cook, to approve Resolution No. 14980. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 14977 — RESOLUTION ADOPTING 2019 COMPENSATION PLAN AND POSITION CLASSIFICATION TABLE AND PAY GRID Matt Jaunich explained the only change is the 2% shift in the grid. The plan was reviewed at the management and wage committee level. Jaunich also reminded the Council that wage increases are still performance based. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14977. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 14993 — RESOLUTION ADOPTING 2019 SEASONAL/TEMPORARY COMPENSATION PLAN Matt Jaunich explained changes were made to comply with the minimum wage laws. Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14993. Motion carried unanimously. 15. APPROVE/DENY 2019 BUDGET/LEVY ITEMS Resolution No. 14981 — Resolution Approving 2019 Liquor Fund Budget �a) b) Resolution No. 14982 — Resolution Approving 2019 Water Fund Budget �c) Resolution No. 14983 — Resolution Approving 2019 Sewer Fund Budget d) Resolution No. 14984 — Resolution Approving 2019 Stormwater Fund Budget Resolution No. 14985 — Resolution Approving 2019 Refuse Fund Budget �e) f) Resolution No. 14986 — Resolution Approving 2019 Compost Fund Budget (g) Resolution No. 14987 — Resolution Approving 2019 General Fund Budget (h) Resolution No. 14988 — Resolution Approving Final 2019 General Fund and Debt Service Fund Levy at $7,310,005 i Resolution No. 14989 — Resolution Approving Final 2019 HRA Levy at $186,023 Resolution No. 14990 — Resolution Approving Final 2019 EDA Levy at $182,303 Andy Reid, Finance Director, presented before the Council. Mr. Reid explained each Resolution in detail. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14981 — 14990. Motion carried unanimously. 16. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN CITY COUNCIL MINUTES DECEMBER 27, 2018 Motion by Cook, second by Lofdahl, to approve five-year capital improvement plan. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Public Arts Commission Minutes from November 8, 2018 b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 20, 2018 (c) City of Hutchinson Financial Report and Investment Report for November 2018 MISCELLANEOUS 18. STAFF UPDATES Andy Reid — Mr. Reid informed the Council that the 2019 Workers Compensation rates for 2019 have been received and they are down from 2018. Matt Jaunich — Mr. Jaunich thanked Council Member John Lofdahl for his dedication in serving on the City Council and his direction provided. Jaunich reminded the Council of the organizational meeting on Monday, January 7, 2019, at 8:30 a.m. and the Elected Officials Conference for Dave Sebesta, Steve Cook, Mary Christensen and Gary Forcier. Jaunich noted City offices closed on Tuesday, January 1. 19. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke about parking permits at the high school. Cook agrees with what has been done to address the complaints that have come in. Cook invited Allen Benusa, 425 Kay Street, to speak. Benusa explained parking on Kay Street was never a problem before construction at the high school and hopes the parking issue will resolve without the No Parking signs. Cook expressed his wishes to keep the parking and the signs the way it is now and see how next year plays out. Cook stated other streets could petition to have signs removed. Cook also commented the $50.00 high school parking fee is reasonable compared to other towns. Cook spoke of the removal of ash trees from Northwoods Park as he was surprised they were all gone. Cook was hoping some of the larger trees would have been left for shade until the smaller trees grew. Cook also commented on the storm water pond near the pedestrian bridge behind Shopko. Cook was disappointed the brush along the banks was clear-cut as opposed to just a trimming. Chad Czmowski — Council Member Czmowski wished everyone Happy Holidays. Mary Christensen — Council Member Christensen wished everyone Happy Holidays and Happy New Year. Christensen also made mention of this being Council Member John Lofdahl's last Council meeting. She shared they have not always agreed on issues, but maintained a good relationship and wished him well. John Lofdahl — Council Member Lofdahl thanked everyone and said it was a privilege to serve on the City Council. Lofdahl also announced there was a significant donation made to the McLeod County Historical Society & Museum. The donation will be used for an addition that will start in Spring 2019. The new space will allow for rearranging and "beefing up" the gallery. The museum was built in 1984. Recently new windows were installed and the HVAC upgrade should be completed in January. Gary Forcier — Mayor Forcier wished Council Member John Lofdahl well and thanked him for his service to the City of Hutchinson as well as his service in the Navy. ADJOURNMENT Motion by Lofdahl, second by Czmowski, to adjourn at 6:49 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling Licenses - 3M Club Department: Administration LICENSE SECTION Meeting Date: 1/8/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 3M Club has submitted short-term gambling license applications into administration for review and processing. The applications are for events the organization is holding on April 9, 2019 and September 7, 2019. The applicant has completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling licenses to 3M Club on April 9, 2019, and September 7, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Strect Southeast Hutchinson, MN 55350 (320) 587-515 UFax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application !me © Short Term Datc(s)7 — lq — 1 " Fee: $30.00 MonthlDa /Year — MorlthlDa Near Organization Information dY3 64eASM 33?C) -'�;i3 - lx Name Pho►ae�vumber 1 1. u�C GSM ;1 �'Tno Address where regular meeting are heldr� City+ State Zip Day and time of meetings? Q�1 S p{ �i+ (� �` Lqcjk rYl Wk Is this organization organized under the laws of the State of Minnesota? 0( yes ❑ no How longhas the organization been in existence? y organization? f 70a g r � How may members in the or anization. What is the purpose of the organization9 t m lov—vr Recrea4-i' In whose custody will organization records be kept? IF Name ��'' �r Phone umber qCS . 1. W �- ArA Address Citv Stare zip UY Authorized Officer of the Or anization Information _ True Name ti 6 FV6 N7— :S — U 1-1210 T �) 9� Phone Number All'i SS Residence Address Citv State Date of Birth: 09, 1 5i 1 .3C) Place of Birth: i j4-a l/%nkz� Mon1h1dav1year City Have you ever been convicted of any crime other than a traffic offense? ❑ yes 91no If yes, explain: zip 4 h / State Cih• of Hittchineon Application. fur Bingo Gambling Devices License Page 2 af3 I Designated Gambling Manager (Ouralifled under Minnesota Statute 029) ► is f. -iv' EX9mhf- F Am A 3aora� l�l�t Trite Name Pho" Number sq q I '' 64 6Z-376 Residence Address City State Zip Date of Birth: ! Z / o y / 7 1'd Place of Birth: Wvf ILCA wn07 mlv Manthld , year City State Have you ever been convicted of any crime other than a traffic offense? 0 yes A no If yes, explain: How long have you been a member of the organization? Game Information Location #1 Name of location where game4ill be played Phone Number Address of location inhere game O ill be p trued City tote Zip Date(s) and/or day(s) gambling devices will be used: log -IQ ;1 -r f through AM Hours of the day gambling devices will be used: From t l' 11 To /"30 A Maximum number of player: 7� Will prizes be paid in money or merchandise? ❑ money W merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge he made for such refreshments? ❑ ves ❑ no II Game Information I Location #2 Name of location where game will be ph ved Address of location where game will be played City Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: From Phone Nu►nber State Zip _ through AM AM pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves. will a charge be made for such refreshments? ❑ ves ❑ no Officers of the Or anization ffnecessaE, list additional names on separate sheet EMt'Y1 ilCpCJ► j t f d ri '' r Name ITitle F)2-V Ni C / roof /W/V 55�3t Residence Address dA a rn ¢ 4P koS City 3 m State Clu6 7.ip � ► Name a � a q 3 I"ofe y 1 r- \lw Lukt- Title �7 Residence Address City Slate Zip Ci{r gfMachinson Application jor Singo Gambling Devicrs License Page 3 oj'3 00. 4t re 3w• C.lu�. resr�ur'e Name Title 1 A-,$ _ W, _ Residence Address City State zip Officers or Other Persons Paid for Services Information !i(necessary, list additional name_c an separate sheet Name Title Residence Address City State ZiP Nance Title Residence Address City State Zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager W yes ❑ no V� Authorized Officer W�Xes ❑ no t--7/— Initial Initial I declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. Also, I have received frorn the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization of'garnbling manager nf'organizatiwr Internal Use Only City Council ❑ approved ❑ denied Notes: l JCtr L' Dale vlwz 1 / r if 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type e- ❑ Short Term Date(s) _ JY- 0!7-1T — py-422 Fee: $30.00 MonthlDa >lYear — MonthlDa /Year ar anization Information 3 rn Ctcc& 34? 41 Name Phone Number Address where regular meeting are held Day and time of meetings? 7 f S ■ J City Yt rf ��++ �� u rr, f-- State zip [. Is this organization organized under the laws of the State of Minnesota? 49 yes ❑ no 6 How long has the organization been in existence? lsnow may members in the organization? / 7 V What is the purpose of the organization? f �( e [ cres In whose custody will organization records be kept? if tt44 3einkoy Im a d ? �/60 game 9 -m A Phone umber In.55-3,r6 Address 01V State zip Duly Authorized Officer of the Organization Information r-TVof '�t• Residence Address ffPhone Number L7rippyy1l (60 f CA, Slate Date of Birth: �/ �( / t Y Q Place of Birth: Monthldavlyear Have you ever been convicted of any crime other than a traffic offense? If yes, explain: ert, Ili c�r C41, ❑ yes no 3 Zip /VA/" State WE Cili- ofHalchinson Application for Biow Gambling Devices License Page 7 ul' 3 Designated Gamblinsi Manager (Oualifred under Minnesota Statute 6329) -A;} r Ck0i S True Nanie Phone Number C vh � - r►i N 553 Reside►rceAddress city + State zip j�} Date of Birth: a� 1 7 1 Place of Birth: NTT i7i/t,SQI n ■'i,V Mo„thldavlyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ono If yes, explain: How long have you been a member of the organization? I Game Information Location #1 3j'f'1 Name of location where game will be plaved IS SE address orlocation where game will be p1gyed Phone Number h��sa�1 njjU 55 City State zip Date(s) and/or day(s) gambling devices will be used: 011-0 rough Hours of the day gambling devices will be used: From : [� PM To Maximum number of player: 1-1 1^0 Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes If yes, will a charge be made for such refreshments? ❑ yes Wno Game Information Location 42 Name of location where game will be plaved Address of location where game will be plaved Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: Maximum number of player: oY - C)4 --1 9 P 15 no Phone Number City State Zip through AM AM From PM To PM Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no II Officers of the Organization (if necessarv. list additional nannes on separate sheet) Name Ill/ Resklei ce Address Afti. o1mi' �►� ►.►r= IPSIcer, Title City State Zip YY1 (A MI Title Q I A U kal-e br, ; t,re'r Cda mW 5rV Residt:nceAddress City State Zip City of ffu[chiaTon Applicradun l6r Bingo Gambling Devices License Page 3 of-3 A, �4 N me Residence address Officers or Other Persons Paid for Services Information i n Name Residence Address Nance Residence Address &L !►sue Title la I*A- XV SS-3 Y Ci11, State list additional naaies on Title City State Zip Title City State 7_jp Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager V yes ❑ no vj Authorized Officer eyes ❑ no fy- kilial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signaiure of authorized officer of organization Date Ak4 IV Signature of'gambling manager of'oiganizatiou Date Internal Use Only City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 1/8/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 2 — Letting No. 13/Project No. 18-13 — 2019 Lift Station Improvements This Change Order addresses a project cost reduction due to equipment not being installed as specified. This Change Order does result in a decrease to the Contract amount of $342.78. This action does not change the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change/Work Orders & Supplemental Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON PROJECT L13P18-13 CHANGE ORDER NO. 2 CHANGE ORDER COMMENCEMENT OF DATE OF ISSUANCE December 7, 2018 CONTRACT TIME April 19, 2018 OWNER CONTRACTOR R & R Excavatiniz, Inc. PROJECT Otter Lake Lift Station Rehabilitation Project/ L13P18-13 CONTRACT NO. L13P18-13 ENGINEER YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS: DESCRIPTION: Deduction for material cost of two (2) megaflange adapters. REASON FOR CHANGE ORDER: Two megaflange adapters which were called out to be furnished and installed in Plan Note 2 on Drawing 999-C-02 were not installed due to the existing flanges being suitable for reconnection. ATTACHMENTS: Email from R&R indicating the material cost of the megaflange adapters. CHANGE IN CONTRACT PRICE Original Contract Price: $ 110,943.00 Net increase (decrease) from previous Change Orders: $ 650.00 Net ne (decrease) of this Change Order: $ 342.78 Revised Contract Price: $ 111,250.22 CHANGE IN CONTRACT TIMES Original Contract Tunes: (days or dates) Substantial Completion: August 31, 2018 Ready for Final Payment: September 14, 2018 Net increase (deeF&ase) from previous Change Orders: (days) Substantial Completion: 59 Ready for Final Payment: 59 Net increase (decrease) of this Change Order: (days) Substantial Completion: 0 Ready for Final Payment: 0 Revised Contract Times: (days or dates) Substantial Completion: October 29, 2018 Ready for Final Payment: November 12. 2018 CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above, there shall be no other dollar or time compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: APPROVED: ACCEPTED: By: PM ko"N Q,o By: By: E11WANEER (signature) OWNER (signature) CONTRACTOR (signature) Date: 12/7/2018 Date: 01 /08/2019 Date: Nero Engineering Project No. 10018 City Project No. L13P18-13 CHANGE ORDER CO-2 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/18 - 1/8/19 Check Date Check Vendor Name Description Amount 01/08/2019 203942 ACE HARDWARE VARIOUS REPAIR & MAINT SUPPLIES 195.01 01/08/2019 203943 AHLGREN ELECTRIC BREAKER REPAIR - PARKS DEPT 184.01 01/08/2019 203944 ALFA LAVAL INC CYL, HYD TENS - EQUIP PARTS FOR WWTP 1,506.99 01/08/2019 203945 AMBO 2019 MEMBERSHIP DUES - BLDG INPECTOR 100.00 01/08/2019 203946 AMERICAN LEGAL PUBLISHING CORP 2019 INTERNET RENEWAL - CODE OF ORDINANCES 395.00 01/08/2019 203947 ANTHEM SPORTS, LLC BALLFIELD FENCE PACKAGES - PARKS DEPT 2,911.92 01/08/2019 203948 ARCTIC GLACIER USA INC. DECEMBER COST OF GOODS - LIQUOR STORE 235.92 01/08/2019 203949 ARNOLD'S OF GLENCOE INC REPAIR PART FOR AIRPORT TRACTOR 5.70 01/08/2019 203950 ARTHUR J GALLAGHER RISK INSURANCE BROKER FEE - 2019 1ST QTR 3,375.00 01/08/2019 203951 ARTISAN BEER COMPANY DECEMBER COST OF GOODS - LIQUOR STORE 552.80 01/08/2019 203952 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - VARIOUS DEPTS 245.23 01/08/2019 203953 AXON ENTERPRISE, INC. ANNUAL POLICE SQUAD CAMERA PLAN 4,680.00 01/08/2019 203954 BELLBOY CORP DECEMBER COST OF GOODS - LIQUOR STORE 3,326.88 01/08/2019 203955 BENTON COUNTY COURT ADMIN BAIL: M FREUND 317.00 01/08/2019 203956 BERGER PLUMBING HEATING A/C, LLC TOILET REPAIRS- ICE ARENA EAST RINK 233.36 01/08/2019 203957 BERNICK'S DECEMBER COST OF GOODS - LIQUOR STORE 220.41 01/08/2019 203958 BOND TRUST SERVICES CORPORATION 2019 PAYING AGENT FEES - ACTIVE BOND ISSUES 2,475.00 01/08/2019 203959 BRADLEY SECURITY LLC DOOR/LOCK REPAIRS - AIRPORT & ICE ARENA 972.50 01/08/2019 203960 BREAKTHRU BEVERAGE DECEMBER COST OF GOODS - LIQUOR STORE 3,496.83 01/08/2019 203961 BUZALEWSKI, TOM UB refund for account: 1-894-1347-0-03 102.52 01/08/2019 203962 C & L DISTRIBUTING DECEMBER COST OF GOODS - LIQUOR STORE 14,677.57 01/08/2019 203963 CARD SERVICES CASH WISE PURCHASES - EVENT CTR & SENIOR CTR 133.40 01/08/2019 203964 CARD SERVICES CASH WISE -COKE, SANDWICH BUFFET- ELECTIONS 274.88 01/08/2019 203965 CARS ON PATROL SHOP LLC RECONFIGURE POLICE PICKUP FOR USE BY FIRE DEPT 5,948.12 01/08/2019 203966 CINTAS CORPORATION HANDCLEANER, SHOP TOWELS, SIG AIR, MATS, 152.01 01/08/2019 203967 COALITION OF GREATER MN CITIES 2019 CGMC DUES 28,338.00 01/08/2019 203968 COALITION OF GREATER MN CITIES 2019 VOLUNTARY ASST FOR ENV ACTION FUND 4,951.00 01/08/2019 203969 CROW RIVER FLORAL & GIFTS ARRANGEMENT: KATI KUHNAU 50.00 01/08/2019 203971 CROW RIVER WINERY DECEMBER COST OF GOODS - LIQUOR STORE 302.23 01/08/2019 203972 DAAK REFRIGERATION REPAIR GAS RANGE, PILOT TUBES AT CITY CENTER 218.85 01/08/2019 203973 DELL MARKETING L.P. 12 NEW COMPUTERS - IT 9,990.48 01/08/2019 203974 DOMINO'S PIZZA 24 LARGE PIZZAS - SENIOR CENTER ADAPTIVE REC 173.95 01/08/2019 203975 DPC INDUSTRIES INC CHEMICALS FOR WWTP 832.00 01/08/2019 203976 E2 ELECTRICAL SERVICES INC ELECTRICAL REPAIRS - REFUSE & BLUFF ST BRIDGE 937.87 01/08/2019 203977 ECOLAB PEST ELIMINATION RODENT PROGRAM - REFUSE 155.28 01/08/2019 203978 ELECTRO WATCHMAN 2019 ALARM MONITORING & EDA ENT CTR WORK 17,775.87 01/08/2019 203979 ESRI INC ANNUAL SOFTWARE MAINTENANCE FEES 5,500.00 01/08/2019 203980 EVERGREEN APARTMENTS INSUR CLAIM - ROOF DAMAGED BY CITY ANTENNA 1,231.23 01/08/2019 203981 FASTENAL COMPANY LOCK NUTS FOR SIGNS 8.96 01/08/2019 203982 FIRST CHOICE FOOD & BEVERAGE SOLUTI ARMADA: COFFEE - HATS 228.00 01/08/2019 203983 FORKLIFTS OF MINNESOTA INC ANNUAL MAINT- WTP FORKLIFT 226.84 01/08/2019 203984 FOSTER MECHANICAL HVAC REPAIRS AT LIQUOR STORE 1,026.63 01/08/2019 203985 FRENCH BUCKET FLORAL, THE FRESH ARRANGEMENT FOR MELISSA (POLICE) 41.00 01/08/2019 203986 GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGE & ANNUAL INSPECTION 47.75 01/08/2019 203987 GRAINGER REPAIR SUPPLIES - VARIOUS DEPARTMENTS 252.31 01/08/2019 203988 GRANITE ELECTRONICS, INC. PAGER NEW MINITOR VI - FIRE & RURAL FIRE 3,994.00 01/08/2019 203989 HANSEN GRAVEL INC. CONTRACTED SNOW REMOVAL RETAINER FEE 1,400.00 01/08/2019 203990 HANSEN TRUCK SERVICE DOT INSPECTIONS - 3 PARKS VEHICLES 225.00 01/08/2019 203991 HANSON & VASEK CONSTRUCTION CONTRACTED SNOW REMOVAL RETAINER FEE 700.00 01/08/2019 203992 HILLYARD / HUTCHINSON VARIOUS JANITORIAL SUPPLIES 353.34 01/08/2019 203993 HJERPE CONTRACTING LEVEL BLACK DIRT STOCK PILE AREA - CREEKSIDE 742.50 01/08/2019 203994 HJERPE CONTRACTING 1_5P18-05: S CENTRAL DRAINAGE AREA: PAY#2 352,105.15 01/08/2019 203995 HOHENSTEINS INC DECEMBER COST OF GOODS - LIQUOR STORE 620.00 01/08/2019 203996 HOLT MOTORS INC MIRROR ASSY, COVER - STREETS VEHICLE #251 312.44 01/08/2019 203997 HOLT-PETERSON BUS BUSING TO VARIOUS SENIOR CENTER EVENTS 1,290.00 01/08/2019 203998 HUTCH CAFE LUNCHES FOR EDA MEETINGS 96.25 01/08/2019 203999 HUTCHINSON CONVENTION & VISITORS BU NOVEMBER 2018 LODGING TAX 5,923.17 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/18 - 1/8/19 Check Date Check Vendor Name Description Amount 01/08/2019 204000 HUTCHINSON HRA CITY HOME IMPRV: ELMER & MARTHA BAYSINGER 1,100.00 01/08/2019 204001 HUTCHINSON LEADER 2019 RENEWAL- WWTP 199.87 01/08/2019 204002 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR DEPOSIT: CHANHASSEN 5/22/2019 275.00 01/08/2019 204003 HUTCHINSON UTILITIES 2ND HALF PERA RATE INCREASE AID 7,099.00 01/08/2019 204004 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 217.62 01/08/2019 204005 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 216.54 01/08/2019 204006 HUTCHINSON, CITY OF REPLENISH ATM - CITY CENTER 5,000.00 01/08/2019 204007 HUTCHINSON, CITY OF CITY HOME IMPRV: ELMER & MARTHA BAYSINGER 100.00 01/08/2019 204008 IOWA SECRETARY OF AGRICULTURE TONNAGE: JULY 1 - DEC 31' 2018 - CREEKSIDE 39.04 01/08/2019 204009 J & N TACTICAL INSTALL TRAINING WINDOW INSERTS - POLICE SITE 2,500.00 01/08/2019 204010 JACK'S UNIFORMS & EQUIPMENT SHIRTS, PATCHES FOR POLICE UNIFORMS 783.39 01/08/2019 204011 JEFFERSON FIRE & SAFETY INC FIRE PPE - 19 FIRE HOODS, FIREADE FOAM 2,748.50 01/08/2019 204012 A TAYLOR DIST OF MN DECEMBER COST OF GOODS - LIQUOR STORE 7,166.10 01/08/2019 204013 JOHNSON BROTHERS LIQUOR CO. DECEMBER COST OF GOODS - LIQUOR STORE 10,770.36 01/08/2019 204014 JUUL CONTRACTING CO CONTRACTED SNOW REMOVAL RETAINER FEE 1,400.00 01/08/2019 204015 KERI'S CLEANING & HANDYMAN SERVICES 12/16 - 12/31 CITY CTR, LIBRARY, FIRE, SR DINE, LIQ 3,344.00 01/08/2019 204016 KIESER, JOSH & JODI UB refund for account: 2-555-5250-1-01 25.54 01/08/2019 204017 KONERZA, STACY KARAOKE/DJ NIGHT -SENIOR CENTER 100.00 01/08/2019 204018 KOSEK, JEFFREY CONTRACTED SNOW REMOVAL RETAINER FEE 930.00 01/08/2019 204019 LEAGUE OF MN CITIES 2019 LEADERSHIP CONF FEES (4 COUNCIL MEMBERS) 900.00 01/08/2019 204020 LEAGUE OF MN CITIES -INS TRUST LIAB/PROP INSURANCE PREMIUM 1/1 - 3/31/19 128,226.00 01/08/2019 204021 LETG LLC 2019 MAINTENANCE - POLICE 275.81 01/08/2019 204022 LEVINE, ERIC REIMB: EXIT SIGN/ER LIGHT AT WTP 38.66 01/08/2019 204023 LINCOLN MARKETING MN ADVERTISING IN MCLEOD COUNTY 499.00 01/08/2019 204024 LOCHER BROTHERS INC DECEMBER COST OF GOODS - LIQUOR STORE 12,988.80 01/08/2019 204025 M-R SIGN SIGN REPAIR MATERIALS 110.90 01/08/2019 204026 MANUFACTURING INFORMATION SYSTEMS I 1/15/19 - 1/15/20 SOFTWARE - CREEKSIDE 1,485.00 01/08/2019 204027 MARCO TECHNOLOGIES, LLC DECEMBER COPIER COST - OTHE CITY FACILITIES 814.09 01/08/2019 204028 MARCO TECHNOLOGIES, LLC DECEMBER COPIER COST- CITY CENTER 1,320.67 01/08/2019 204029 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: B HANSEN 400.00 01/08/2019 204030 MCLEOD COUNTY FAIRGROUNDS PRCE - RENT COMMERCIAL BLDG COURTS 700.00 01/08/2019 204031 MCMA 2019 WINTER PROF DEVELOPMENT: M. JAUNICH 100.00 01/08/2019 204032 MEDICA January Medical Insurance 138,929.96 01/08/2019 204033 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - VARIOUS DEPTS 450.39 01/08/2019 204034 MICHIGAN DEPARTMENT OF AGRICULTURE ANNUAL LICENSES FOR CREEKSIDE PRODUCTS 350.00 01/08/2019 204035 MINI BIFF POLICE SHOOTING RANGE: 11/15 - 12/12'18 RENT 91.29 01/08/2019 204036 MINNESOTA CHIEFS OF POLICE 2019 MEMBERSHIP RENEWAL- D. HAT -FEN 351.00 01/08/2019 204037 MINNESOTA CONTROL SYSTEMS LLC REPAIR SUPPLIES - CITY CENTER 691.90 01/08/2019 204038 MINNESOTA COUNCIL OF AIRPORTS 2019 MCOA INTERMEDIATE AIRPORT MEMBER DUES 150.00 01/08/2019 204039 MINNESOTA DEPT OF AGRICULTURE REGISTRATION - SOIL & FERTILZER PRODUCTS 1,400.00 01/08/2019 204040 MINNESOTA DEPT OF AGRICULTURE 2019 NONCOMM PESTICIDE APPLICATION LICENSE 160.00 01/08/2019 204041 MINNESOTA DEPT OF HEALTH ANNUAL LICENSE RENEWALS -CONCESSIONS 410.00 01/08/2019 204042 MINNESOTA POLLUTION CONTROL AGENCY WWTP LAB CERT FEE 1,575.00 01/08/2019 204043 MINNESOTA VALLEY TESTING LAB TESTING OF WWTP SAMPLES 953.60 01/08/2019 204044 MN FALL EXPO REGISTRATION FOR 11 PUBLIC WKS EMPLOYEES 330.00 01/08/2019 204045 MOBILE MAINTENANCE INC. HRA LOAN: ELMER & MARTHA BAYSINGER 8,900.00 01/08/2019 204046 MORGAN CREEK VINEYARDS DECEMBER COST OF GOODS - LIQUOR STORE 168.00 01/08/2019 204047 MPPOA 2019 LEGAL DEFENSE FUND- POLICE 312.00 01/08/2019 204048 MRPA ANNUAL MEETING & AWARDS LUNCHEON: DOLF 39.00 01/08/2019 204049 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES 57.76 01/08/2019 204050 NUVERA JAN PHONE SERVICES 5,446.60 01/08/2019 204051 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 47.34 01/08/2019 204052 OFFICE OF MN IT SERVICES NOVEMBER SERVICES 197.07 01/08/2019 204053 PAUSTIS WINE COMPANY DECEMBER COST OF GOODS - LIQUOR STORE 1,568.75 01/08/2019 204054 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY LABOR WEEK OF 12/23/18 2,914.20 01/08/2019 204055 PHILLIPS WINE & SPIRITS DECEMBER COST OF GOODS - LIQUOR STORE 6,227.18 01/08/2019 204056 POSTMASTER POSTAGE FOR UTILITY BILLS 1,520.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/18 - 1/8/19 Check Date Check Vendor Name Description Amount 01/08/2019 204057 PRO AUTO MN INC. VEHICLE MAINT- POLICE (2) & FIRE (2) 582.57 01/08/2019 204058 QUADE ELECTRIC LAMPS FOR WWTP 122.05 01/08/2019 204059 QUILL CORP VARIOUS OFFICE SUPPLIES 101.11 01/08/2019 204060 R & R EXCAVATING 1-131318-13 OTTER LAKE LIFT STATION IMPROV-WWTP 111,250.22 01/08/2019 204061 RAMAKER & ASSOCIATES INC ANNUAL CEMETERY SOFTWARE 1/30/19 - 1/30/20 2,650.00 01/08/2019 204062 RDO EQUIPMENT CO. REPAIR PARTS - CREEKSIDE, PARKS, PUB WORKS 771.81 01/08/2019 204063 REFLECTIVE APPAREL FACTORY INC SAFETY SWEATSHIRTS - REFUSE 135.80 01/08/2019 204064 REINER ENTERPRISES INC HAUL BRUSH FROM COUNTY SITES TO CREEKSIDE 13,930.00 01/08/2019 204065 SJM CONSTRUCTION LLC CUT IN WALK DOOR: AIRPORT HANGAR 3,102.70 01/08/2019 204066 SOIL CONTROL LAB FINISHED COMPOST FOR CREEKSIDE 1,047.00 01/08/2019 204067 SOUTH DAKOTA DEPT OF AGRICULTURE CREEKSIDE - 2018 TONNAGE FEE 343.83 01/08/2019 204068 SOUTHERN WINE & SPIRITS OF MN DECEMBER COST OF GOODS - LIQUOR STORE 8,128.82 01/08/2019 204069 SRF CONSULTING GROUP SOUTH GRADE ROAD FINAL DESIGN 6,963.15 01/08/2019 204070 STANDARD PRINTING-N-MAILING HAPPY HOLIDAYS RECYCLING INSERT TO UB BILLS 544.35 01/08/2019 204071 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 471.69 01/08/2019 204072 STEELCRAFT LABOR/WELD - REPAIR STEEL PIPE - WTP 271.91 01/08/2019 204073 TASC January 2019 Flex Adm. Fees 1,962.90 01/08/2019 204074 TOWMASTER INC. FALLS RUBBER BUMPER WING - STREETS 78.19 01/08/2019 204075 TRUE BRANDS DECEMBER COST OF GOODS - LIQUOR STORE 10.35 01/08/2019 204076 UNUM LIFE INSURANCE CO OF AMERICA January Life Insurance 2,567.53 01/08/2019 204077 USA BLUE BOOK BUSHINGS - REPAIRS PARTS WWTP 58.98 01/08/2019 204078 VERIZON WIRELESS NOV 11- DEC 10 SERVICES 3,449.45 01/08/2019 204079 VIK'S LANDSCAPING & LAWN CARE NOV/DEC SIDEWALK SNOW AGRMT - CITY CTR/LIBR 918.00 01/08/2019 204080 VIKING BEER DECEMBER COST OF GOODS - LIQUOR STORE 17,085.50 01/08/2019 204081 VIKING COCA COLA DECEMBER COST OF GOODS - LIQUOR STORE 267.70 01/08/2019 204082 VIKING SIGNS & GRAPHICS INC LETTERING FOR HYDRANT POSTS, PLATES 185.00 01/08/2019 204083 VINOCOPIA INC DECEMBER COST OF GOODS - LIQUOR STORE 1,138.61 01/08/2019 204084 WASTE MANAGEMENT OF WI -MN 12/1- 12/15'18 REFUSE DISPOSAL W/SS OVERS 16,992.33 01/08/2019 204085 WEST CENTRAL SANITATION INC. JANUARY SERVICES - EDA ENTERPRISE CENTER 260.44 01/08/2019 204086 WEST CENTRAL SHREDDING DECEMBER SHREDDING - CITY CENTER & POLICE 50.00 01/08/2019 204087 WINE MERCHANTS INC DECEMBER COST OF GOODS - LIQUOR STORE 352.87 Total- Check Disbursements: $ 1,047,677.95 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/18 - 1/8/19 Check Date Check Vendor Name Description Amount 01/08/2019 203970 CROW RIVER SIGNS LOGOS INSTALLED ON PROVIDED MATERIALS 461.20 Total- Check Disbursements: $ 461.20 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of City Snow Removal Operations Department: PW/Eng LICENSE SECTION Meeting Date: 1/8/2018 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached presentation regarding City snow removal operations that will be provided at the upcoming City Council meeting. BOARD ACTION REQUESTED: No Action Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal Operations City of Hutchinson This presentation is meant to give a brief overview of snow removal operations in the City of Hutchinson. SNOW & ICE POLICY NOT in the snow removal business ARE in the transportation business City's goal is to provide reasonable service that allows travel: " Emergency 1K Commercial " Personal The Snow & Ice Policy is designed to create the necessary authority, personnel, equipment and priority assignments for City personnel to provide necessary services to get streets & roadways in a reasonably safe condition after weather events. The goal is to support emergency, commercial and personal transportation within the City. We are in the transportation business, not the snow removal business. 6 Initiating Operations Weather monitoring Mn/DOT Roadway Weather Information System (RW IS) Websites (NOAA, AccuWeather, etc.) Television, radio and other media Look out the window O City staff use a variety of weather monitoring systems. Current and predicted weather play a key role in the decision -making process whether to initiate snow operations and what type of operation to use. There are a host of tools used to monitor weather. Mn/DOT has weather tools that seem to be very reliable. We use other media to `check' what we're seeing on Mn/DOT's sites. Decisions to initiate snow removal and ice control services are made based on actual conditions, not predicted conditions. I think all of us know that while weather forecasting is helpful, it is not 100% reliable. With all of these high-tech tools, the most reliable system remains just getting up early in the morning and looking out the window. Once a decision has been made regarding a planned response, personnel are notified. Whenever possible, operations are planned to avoid overtime situations. After staff has been notified, the Police Department is notified. 3 Snow Emergency City Code § 72.15 DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00 midnight. The snow emergency shall continue to be in effectfor24 hours. (B) Notice of the declaration of snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7:00 a.m. except as otherwise posted (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. (Ord. 09-0536, passed 12-22-09) Keeping cars off the streets during snow events has a double benefit. First, operations are much safer, and second, a better job of plowing gets done. Everyone benefits. Over the years we've had some families become quite creative in how they keep their cars off the street during snow events. Their efforts are much appreciated. Since 2010, there has been a snow emergency ordinance in place. Some years, snow emergencies have been used frequently, and in other years, there hasn't been a need to call an emergency all winter long. Generally, snow emergencies aren't called unless there is at least 4" of snow. They have also been called for high wind or significant icing conditions. The City's ordinance restricts on -street parking from midnight to 7:00 a.m. following declaration of a snow emergency. Motor vehicles parked in violation of the ordinance may be towed at the owner's expense. 4 Snow Emergency Generally by noon, but for sure prior to 4:00 p m each day, a decision will be made as to whether notification of a snow emergency is necessary_ If weather conditions warrant, notification is made to: Snow emergency line (320) 234 5699 KDUZ/KARP HCVN Cable Channel 7 & 10 Hutchinson Leader Website City notification system (sign up on web site) Designated City staff Personnel involved in snow removal Updating a message on a dedicated telephone message line Updating/initiating any other current or future notification systems that may be implemented Parking restrictions begin at 12:00 a m and are in effect until 7:00 a m that morning. ft may be necessary to initiate successive snow emergencies Each time a snow emergency is declared, the 7-hour parking restrictions begin again Existing posted parking regulations continue to be enforced Issues identified by City staff engaged in snow removal operations are reported to the senior Public Works employee, who coordinates with the Police Department The intent is to use the notification procedure judiciously, taking into account weather conditions, precipitation type/accumulation, and planned maintenance activities Generally, the snow emergency will be declared after 4° of snow, severe drifting, or the necessity to treat roadways for severe slippery conditions Usually well before noon, but for sure before 4:00 p.m., a decision will be made whether to call a snow emergency. If a snow emergency is declared, there are several ways that are used to notify the public. There may be a need to declare back-to-back snow emergencies. Each time, the parking restrictions are renewed. Snow crews and the PD work together to address any problem areas. Typically not used until 4" of snow, severe drifting, or as necessary for treating slippery conditions. N7 Snow Removal Operations Two things you can do with snow: 1) Move it out of the way 2) Let it melt T� Sand 1.500 1.000------------ r 500 - — 0 Win, 1 2 3 4 5 6 7 8 9 10 Salt 800 700 600 — — 500 — — 400- 300 — 200 100 Wii1 1 2 3' 4 5 6 7. 8 9 10 Snow removal isn't rocket science, because there's only two things you can do with snow. You can move it out of the way or you can let it melt. Moving it out of the way is the most common and effective method. Methods include shoveling, plowing and snow blowing. Of course when weather conditions allow, melting occurs naturally. When the weather isn't warm enough, we add chemicals to suppress the freezing point and help the melting process. Basically, salt, sugar and alcohol can be used to suppress the freezing point of snow and ice. The most common freeze point suppressant is sodium chloride (salt). Other chemicals are generally chloride - based, but there are other products from various high -sugar content agricultural products being used as freeze point suppressants alone or in combination with chloride -based products. The focus of the snow/ice control industry in the last 15 years was decidedly on melting. The cost of purchasing and transporting chemicals has risen dramatically over the years. Because of potential environmental affects, Public Works staff has made a deliberate shift to focusing on mechanical means of snow removal, deliberately reducing chemical use over time. We have begun to see the focus on mechanical snow removal slowly making a comeback in the US, following European road authorities who have introduced new technologies to enhance mechanical snow removal. n Snow Removal Operations Move it out of the way We use 29 City -owned vehicles/equipment to move snow. Up to 8 trucks are contracted for removal Let it melt * Apply salt/chemicals Allow sunshine/warm temperatures to melt the snow We use more than two dozen vehicles and pieces of City -owned equipment to move snow out of the way. Snowplows, wing plows, snow pushers, and snow blowers are used to mechanically move snow. Doing a good job of mechanically moving snow before it gets too compacted by traffic helps both nature and chemicals keep pavements clean. As mentioned, we have deliberately reduced the use of chemicals over the years, but we still use sand and/or salt to address and may pretreat specific routes and areas of concern in order to keep streets passable. 7 Move it out of the way PERSONNEL - 27 staff Operations & Maint. Full-time =12 Parks = 5 Water = 1 Wastewater = 1 Contract = up to 8 Everyone in Operations & Maintenance is involved in snow removal and has assigned routes. There is currently one vacancy in Operations & Maintenance. Every Park Maintenance operator is also involved in snow removal. There are times when some of these employees are not used, depending upon snow conditions. In general, personnel other than Operations & Maintenance and Park staff are only used for heavier snow events and when snow is removed from the downtown area. Other departments, such as Creekside, Engineering, Water, and Wastewater, provide emergency backup staffing for snow removal operations, and are only used if absolutely necessary. Up to eight trucks & drivers are contracted for snow hauling. They are available on -call and receive an hourly rate for their truck and labor, along with an annual retainer fee. For lighter snowfall, as few as 2 city -owned trucks are used. As many as 8 trucks are used for heavy snow events. This flexibility is necessary in order to get snow removal operations done before heavy traffic begins downtown. Move it out of the way Hours: Porsonnsl hours 4,600 — 4,000 3,600 3,000 2,000 — r 1,600 1,000 600 4 3 4 6 6 7 6— 9 10 The trend over the last 10 years is that personnel hours for snow removal has been dropping. The wide swings in hours reflect weather conditions, blowing snow, and in the case of last year, short periods of very high activity, such as the mid -April snowstorm this past spring. N Snow Removal Equipment 3 Wheel loaders 8 Snowplow Trucks F t~ Operations are adjusted annually and changes depend upon equipment and staffing available. The City utilizes 3 wheel loaders. 2 are assigned to routes- 1 loader has an assigned route, but is reassigned whenever the large snow blower is needed for removal operations- The wheel loaders are equipped with snowplows and wing plows. Two wheel loaders are used in the downtown area to clean streets, alleys, parking lots and facilities- The other wheel loader helps downtown and moves out to a route serving most dead-end and cul-de-sac roads. Each of the loaders, after having plowed their primary route, help out in other routes as needed. 8 snowplow trucks are used. 5 are assigned to primary routes and to de-icing operations. Routes are about 15 centerline miles on each route. A 61h truck works the downtown area. A Ph truck is used during plow -only operations and there is a spare 81h truck used when one of the other trucks has a mechanical failure. The 8=1, truck has a very long box, so it is usually used for tree work during the winter. It does a plow and wing so it can be used as a spare, if needed. As trucks finish up in their own areas, they contact other drivers to see where they can help out. All of the primary trucks are equipped with sand/salt distributors. We currently distribute about 1,300-1,400 ton of sand/salt per average season. To make the sand/salt as effective as possible, all primary trucks also are equipped with salt brine distributors. Salt brine wets the sand/salt s❑ it sticks to the road and 'kick starts' the salt to begin melting ice- Anti -icing equipment may be deployed on for bridges, significant grades, and priority routes. 10 Snow Removal Equipment 5 Light Trucks with snowplows 2-8 Dump Trucks for Snow Hauling Light trucks are an important part of the fleet, because they provide snow removal services to alleys and various public facilities. 2 of these trucks are assigned to routes, and the other 4 are used whenever and wherever they are needed to help out. When addressing light snow removal needs, the City has two heavy tandem - axle dump trucks that are used to haul snow. Up to 8 contracted trucks are also used to haul snow during heavy events. Primary snow storage sites are located at the National Guard Armory and at the Bass Pond in the downtown area. 11 Snow Removal Equipment 5 Bobcats w/ Snowplows 4 Ag. Tractors w/Snowplows t _ y ri 2 skid steer loaders are used in the downtown area to clean sidewalks along streets and public facilities in the downtown area. A 3rd skid steer is used at school properties, a 4t" at the Cemetery, and the 5th skid steer loader assists with airport and downtown snow removal operations. 2 tractors are used in the downtown area for parking lots & alleys, 1 tractor is used at the airport & 1 tractor is used at school facilities and for sidewalk/trail maintenance. When necessary, tractors with either plows or snow blowers are available to be used in other areas. 12 Snow Removal Equipment Fuel consumption OaAone: 14,000 12,000 10,000 8,000 - 6,000 4,000 -- — 2,000 — Winters: 1 2 3 4 3 0 i 8 i 10 The trend over the last 10 years is that fuel consumption for snow removal has been dropping. The wide swings again reflect weather conditions,. Other factors affecting fuel consumption include fuel efficiency of newer vehicles/equipment and improved fuel additives. 13 Sidewalks & trails in the downtown routes are plowed concurrently with street snow removal. Priority 1 sidewalk/trail routes are typically able to be plowed concurrently with other operations, but, when necessary, may be completed on a subsequent day. Priority 2 routes, more often than not, can be plowed concurrently, but may often require some cleanup work on a subsequent day. Priority 3 routes, may be started concurrently for light snow events, but more often aren't plowed until a subsequent day. During heavy snow events, it may take a couple of days to get to these routes. This is a priority route system that starts over if there is new snowfall. New snowfalls resets this priority system 14 Sidewalk Snow Removal Adjacent property owner primarily responsible (4' width) City may, at its discretion, provide some snow removal services on identified sidewalks & trails. Sidewalks not cleaned will be cleaned by City and property owners will be billed. Generally, adjacent property owners are responsible for keeping 4' of the sidewalk clear for travel. Some sidewalks/trails are maintained by the City on a 4-tier priority basis, provided personnel & equipment are available. Each time it snows, the priority system starts over. It is possible to get through priority 1 and 2 sidewalks/trails and have to start over because it snowed again. In those cases, priority 3 and 4 sidewalks & trails may remain unplowed for a few days. While Park Maintenance operators typically plow sidewalks and trails, Public Works operators will help out whenever needed. Engineering personnel inspect private sidewalks following snow events. Property owners in violation are notified, and if sidewalks aren't cleaned in a timely manner, the City can initiate the work using a contractor and bill the property owner. 15 OVERNIGHT y PARKING ALLOWED I BETWEEN Overnight Parking Areas SIG=S:NLY NO PARKING • Clean overnight parking areas as opportunity presents. UMILSIGNS RENtovl:o • People In overnight stalls usually can move their vehicles to clean stalls. • This allows cleanup without imposing parking restrictions. • People using overnlght parking are encouraged to park in clean stalls, whenever possible. • After heavy snow, it is necessary to clean overnight parking areas. • "No Parking Until Signs Removed — Parking Permitted Elsewhere In Lot" signs are temporarily posted over existing signs. The temporary signs are larger and a different color. • Temporary signs are posted before 9:00 a.m. • The following morning, usually between 2 a.m. and 5 a.m., overnight areas are cleaned. • During the time of overnight cleanup, vehicles are allowed to park elsewhere In the parking lot to facilitate cleanup. This Is a temporary condition only during the time it takes to clean up. • Temporary signs are removed once the overnight parking areas are clean. • Vehicles parked in temporarily signed overnight areas are in violation of the ordinance and are subject to being towed. 0 Once cleanup is done, cars must return to the designated overnight parking area. Whenever possible, overnight parking stalls are cleaned out as opportunity presents. When we do that, most people move to the cleared stalls, allowing us to come back to clean up remaining areas. This is preferred, because we don't have to post signs and impose additional parking restrictions. Inevitably, there will come a time when overnight stalls have to be cleaned. Temporary signs are then placed and the PD is notified. Work begins the following morning. Whenever temporary signs are in place, vehicles can be parked elsewhere within the same lot. Once the overnight parking stalls are cleaned, the signs are removed and PD is notified the work is complete. After cleaning, cars can again only park in designated overnight parking areas. Before work begins, an inventory of cars parked in violation of the ordinance is made and provided to the PD. PD can usually contact the owner to have the car moved, or if necessary, have the car towed to allow work to be completed. Once work is done, the temporary signs are removed. The following night, cars must again be parked in the clean overnight parking stalls and may not park elsewhere in the lot. 16 Snow Disposal Site Public site north of Armory, located at Adams St SE 1200 No services from the City. Users responsible for maintaining piles Other City sites are not to be used by private parties. City site at Bass Pond on Adams St NE The public snow disposal site is the area north of the Park Maint shop & National Guard Armory. Both the City and private parties use this site. It's necessary to work together to maximize the capacity of the site. The City does not supply ongoing maintenance of snow piles, so private parties need to maintain the snow they dump. This is the only City site available for use by private parties. The primary City snow disposal site is the bass pond. Whenever possible, this site is maintained in a manner that allows the most possible snow to be stored, since this is the closest haul for downtown snow removal. Private parties aren't allowed to use the bass pond. During periods of heavy accumulation of snow over a long period of time, it may be necessary to establish other snow disposal sites. Every effort is made to utilize existing public property that is easily accessible and will provide for treatment of snowmelt in the spring. I VA Snow Removal on Private Property Violation of statutes and ordinances for private parties to move snow from private property onto or across public roadways. Violators subject to consequences of the statutes/ordinances. Plowing, blowing, or moving snow onto or across public roadways violates State Statutes and local ordinances. Violators are notified and may be charged for cleaning up, if necessary. If the practice does not stop, violators are subject to the consequences identified in statutes and ordinances. �3 Private Snow Removal Contractors Private property owners responsible for communicating with contractors Activities are considered as permitted Violations of statutes/ordinances may result in privileges being suspended by City Council. City staff will contact property owners if there are any issues with snow removal activities. The City ordinances require that private snow removal contractors be permitted. Several years ago, the decision was made to consider all private snow removal contractors as being permitted by the City. The property owners are responsible for communicating with their contractors to address any issues. Because of this, if private snow removal contractors violate statutes or ordinances, their privilege to conduct business within the City may be suspended. 19 Damage to Private Property Snow removal can cause damage, even with the best care City will consider responsibility for damage caused by physical contact with plows Maximum reimbursement for mailbox = $275 _ Public Works and/or Police may investigate Even with the best care and caution, property may be damaged by snow removal operations. It is the City's policy to address damages caused by actual contact with a plow. The most common item damaged is mailboxes. Considering the variety of mailboxes used by property owners, the City has set a maximum reimbursement for mailbox damage at $275. Whenever possible Public Works staff or Police officers will investigate to determine the nature of damages reported. Snow coming off the moldboard of the snowplow that causes damage to mailboxes is property owner's responsibility, but if the snowplow actually strikes the mailbox, the City will work with the property owner to get the mailbox replaced. It may be necessary, depending upon weather conditions, to install a temporary mailbox until weather conditions become conducive to making repairs. Services to Private Property Services to private property provided when: When responding to an emergency services call Property owner consent when service directly benefits other City operations Generally, City snow removal operations will not be provided on privately owned property. Snow removal may take place on privately owned property when an emergency response is necessary (Police, Fire, Ambulance, Gas leak/Electric, water/sewer services, etc.). There may be some rare cases where it is beneficial to City operations to extend operations onto private property, but that will only be done with the property owner's consent. 21 Requests for Service & Complaints Call the Street Department at: (320) 234-4219 regular hours M-F (7:00 am to 4:00 pm). For after hours service, contact Police dispatch at the NON -EMERGENCY number (320) 587-2242. If anyone has questions about snow removal or needs snow removal services, please call the Street Department during regular business hours. For after hours service, folks can contact the Police Department at their non -emergency number so dispatchers can contact appropriate City staff after hours. 22 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Legislative Priorities for 2019 Department: Administration LICENSE SECTION Meeting Date: 1/8/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With the 2019 Legislative session right around the corner, and as we did last year, I would like the City Council to consider adopting a set of legislative priorities for the upcoming year. As I noted last year, this would be a document that we would use to communicate our legislative concerns/issues both to the public, and to our local legislators, and could be a document to use when you make your trips to the State Capitol. Included in your packet is a copy of our legislative priorities from last year. Many of those could be carried over to this year as well. In fact, I'm not sure if we had any of our issues addressed during last year's session. I've also included a sheet with some additional staff recommendations, along with a copy of the legislative priorities of a couple of associations we are involved with (Police Chief, CGMC, and LMC). I'm looking for direction from the Council on what you would like to see set aside as legislative priorities for 2019. With that being said, this is really a document the City Council should be comfortable with. My goal would be to bring this back at our next meeting or at the first meeting in February for an official approval. BOARD ACTION REQUESTED: No action required. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ro Office of the Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 2018 Legislative Priorities The City of Hutchinson has identified the following legislative priorities for 2018. The City generally supports the platforms of the Coalition of Greater Minnesota Cities and the League of Minnesota Cities and these policies are not generally re -stated here except where they have unusual relevance or purpose for the City of Hutchinson. To better assist our State legislative leaders, we have identified certain legislative priorities and general policy statements that are of specific impact and interest to the residents and business community of Hutchinson. These legislative priorities are intended to advocate on behalf of the City in a responsible manner that strengthens the partnership between our City and the State and brings forth our vision of an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services. L GENERAL GOVERNMENT A. Local Control. 2017 was an unprecedented year with the State Legislature proposing several bills that attempted to eliminate or weaken local control. The City opposes any legislation that erodes local decision making and control, and believes that decision - making happens best at the local level. B. Deputy Registrars. In 2017, with the State's conversion to their new MNLARS program, the State shifted substantial clerical and auditing responsibilities onto the deputy registrar network, which includes Hutchinson. This shift includes no funding from the State of Minnesota, despite the fact that the State receives over $1 billion annually in state fees and taxes collected through the deputy registrar network. The City of Hutchinson supports any legislation that provides deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure the valued service and continued presence in remains in Hutchinson to serve our citizens. C. Local Government Aid. The City of Hutchinson supports increased funding to the Local Government Aid program. We also support the current formula, unless any proposed formula change is agreed upon by all city organizations. On top of that, we oppose artificial, non -formula based limits on aid to individual or groups of cities. D. Airport Legislation. The City of Hutchinson supports legislation that clearly indicates maintenance and operation of an airport is deemed an essential public service; clarifies when state airport funds can be used for airport planning; allows for the approval of obstructions, without variance, if FAA analysis deems the obstruction non -hazardous; and updates to Airport zoning that deal with boundary limits, the integration of airport zoning with local planning/zoning, allows for flexibility to enact airport zoning, and aligns the process with the municipal planning process requirements. E. Health. The City of Hutchinson supports changing the state law so the minimum age to purchase tobacco products would be increased to age 21. II. TRANSPORTATION A. Highway. The City of Hutchinson strongly supports the inclusion of funding from the Corridors of Commerce program to support the $110 million of needed improvements that will complete the highway to continuous four -lane highway to Norwood Young America and that any maps or lists of Corridors of Commerce highways include US Highway 212. B. Hi _ way 15. The City of Hutchinson supports any legislation that provides for additional funding to make improvements to Highway 15 between Interstate 90 and 94. C. Transportation Funding. The City of Hutchinson supports a comprehensive transportation plan with appropriate long-term funding. We also support funding for Corridors of Commerce and city streets independent of a comprehensive transportation package. In regards to the Corridors of Commerce, we support the current 50-50 split between Greater Minnesota and the metro area, and we reject a scoring system that allows more points for corridors that run through the metro area over those that connect Greater Minnesota cities. III. ECONOMIC DEVELOPMENT A. Increased Funding. The City of Hutchinson supports increased funding for state programs to assist local economic development such as the Greater MN Business Development Infrastructure (BDPI) grant program, MN Investment Fund, Job Creation Fund, Redevelopment Grant Program, Demolition Loan Program, and greater MN workforce housing and child care programs. IV. PARK AND RECREATION A. Dakota Rail Trail. The City of Hutchinson supports any legislation that provides funding to fully construct the remaining Dakota Rail Trail from eastern McLeod County to the City of Hutchinson. B. Parks & Trails Legacy Funding. The City of Hutchinson supports the current formula that allocates 20% of the Parks and Trails Legacy funding to greater Minnesota and oppose changes that would reduce that share. V. ENVIRONMENT A. Water Quality Regulation. The City of Hutchinson states that water quality regulations, permits, and other restrictions affecting cities must be grounded in solid peer reviewed science and must be established in a manner that respects the due process rights of cities and other interested stakeholders. B. Labeling. The City of Hutchinson supports legislation that requires manufacturers of consumer products, including flushable wipes that could otherwise cause environmental harm and/or damage wastewater infrastructure to label their products with appropriate usage and disposal information. 2019 LEGISLATIVE PRIORITIES FOR COUNCIL CONSIDERATION (Staff Ideas for Consideration) Environment Funding for Hutchinson Lakes/River Basin Improvements. The City of Hutchinson supports any legislation that provides funding to make improvements to the water quality, habitat, and recreation possibilities of Hutchinson's lakes and river basins both within and surrounding the community. General Government Controlling the Sale of Strong Beer, Spirits and Wine. The City of Hutchinson opposes any legislation that would make it easier for the sale of strong beer, spirits, and wine in grocery and convenience stores. The City of Hutchinson supports existing regulations controlling the sale of alcohol to minimize the risks associated with you access to alcohol, and believes allowing the sale of strong beer, spirits and wine in grocery and convenience stores could increase the public health risk of youth access to alcohol and alcohol -related motor vehicle accidents among youth. Economic Development • Skilled Workforce Development. The City of Hutchinson supports legislation that will provide a pilot matching grant program to provide modern equipment for High School Career & Technical Education departments. • Skilled Workforce Development. The City of Hutchinson supports legislation that provides for a student loan forgiveness program for secondary teachers who obtain a Career & Technical Education licensure and teach in the field for five years. • Skilled Workforce Development. The City of Hutchinson supports legislation that would make Technical Education funding a separate line item (that cannot be moved) within the MNSCU budget. • Skilled Workforce Development. The City of Hutchinson supports legislation that would provide additional funding specifically for high school counselors. The City believes that high school Counselors can help point students in the right direction and thus have a meaningful impact on the skilled workforce shortage. City Street Funding The League calls for a dedicated and sustainable state funding source for non -Municipal State Aid city streets. legislation that would allow cities to create street improvement districts, and grant funding for cities burdened by cost participation requirements. Local Control The League opposes legislation that erodes local control in cities across Minnesota. Presidential Primary The League supports legislation to expand eligible reimbursements, limit party affiliation data dissemination to political parties only. and allow for mail balloting. Urban Forest Management Funding The League supports at least 55 million per year for a state matching grant program to assist cities with emerald ash borer, and to build cities' capacity to respond to other catastrophic urban forest problems. Housing The League supports funding for workforce housing and affordable housing programs, including resources in a bonding bill. Local Government Aid Funding The League calls for a restoration of the local government aid system to at least the 2003 certified level of $586.8 million, Sales Tax Exemption on Construction Materials The League supports legislation to streamline the process required for cities to secure the sales tax exemption on construction materials. Water Policy and Funding The League supports technical and financial resources needed for drinking water, stormwater, and wastewater infrastructure. The League will continue to work to ensure that non -city water users are held accountable for their impacts on water quality and quantity. Infrastructure Fees The League supports legislation that will give cities the ability to impose infrastructure fees so new development pays its fair share of public infrastructure needed to serve growing communities. Police and Fire Disability Benefits The League supports fully funding the Public Safety Officers Benefit Account to reimburse local units of government for the cost of health insurance benefits for firefighters and peace officers injured in the line of duty, and for dependents of officers killed in the line of duty. Telecommunications The League supports a balanced approach to telecommunications policy that allows new technologies to flourish while preserving local regulatory authority. GREAl'at}1MIiyN��pl C1 NES Dedicated to a Strong Greater Minnesota CGMC Priorities — 2019 Legislative Session With a newly elected governor and a new Legislature tasked with crafting the next state budget, it's time to ramp up efforts to advance Greater Minnesota priorities. The priorities noted below are the items the Legislature absolutely needs to address this session to secure a bright future for Greater Minnesota communities. • Support an LGA Increase and On-goinci Inflation Adiustment ✓ $30.5 million increase in appropriation ✓ Ongoing adjustment for inflation and population growth • Invest in Minnesota's infrastructure ✓ $128 million for clean water infrastructure grant and loan programs ✓ $20 million for the Greater MN Business Development Public Infrastructure (BDPI) Grant Program to support job growth in Greater Minnesota Prioritize Clean Water Investments That Yield Results ✓ Promote innovative/alternative solutions —that go beyond expensive plant upgrades —to solve water quality problems ✓ Facilitate statewide variance procedure for sulfates, chloride and other salty parameters • Fund Transportation ✓ Support a comprehensive funding package that includes new revenues ✓ $200 million for Corridors of Commerce funded with a new revenue source ✓ $50 million for city streets of all sizes ($25 million for cities with fewer than 5,000 residents and $25 million for cities with more than 5,000 residents) • Address Greater Minnesota's Child Care Shortage ✓ $10 million for child care facility capital assistance program ✓ Assistance for employers that provide child care or child care benefits to their employees ✓ Encourage efforts to create supportive and collaborative regulatory and enforcement regime versus one that is punitive and discourages providers Criminal Background Checks — Please support preventing individuals who are not legally able to purchase a gun from doing so without background checks at gun shows, online or in private transactions. Criminal Gang Investigative Data System — Please support amending MN Statute 299C,091 to clarify when a legally identified gang member, who is incarcerated, is removed from the Gang Investigative Data system. Currently, all legally identified gang members are purged from the data system three years after the last record of a conviction or adjudication or stayed adjudication of the individual. Proposed language would be; Unless the individual whom the data pertains to is sentenced to or adjudicated to an adult prison or juvenile placement and the prison or juvenile placement continues to document on- going gang criteria behavior during the placement the three-year conviction period should begin once released. Gun Violence Protective Orders (GVP05] -- Please support allowing law enforcement, qualified health care practitioners, family members and intimate partners who believe an individual's dangerous behavior has a substantial likelihood to lead to violence to request an order from a civil court authorizing law enforcement to temporarily remove any guns in the individual's possession and to prohibit new gun purchases for the duration of the order. Continued Investments for Mandated law enforcement training — Please support continuing the POST Board training reimbursement allocation to local agencies, which began in 2018, into fiscal year 2022- 2023 through the Peace Officer Training Fund for mandated training in the areas of recognizing and valuing diversity and cultural differences, conflict management and mediation, crisis intervention and mental Illness crises. Immunity for Veterinarians — Please support statutory changes that would allow for veterinarians who are mandated reporters of animal abuse to be immune from civil liability. K-12 Threat Assessments — Please support legislation requiring school districts to establish a team of subject matter experts to examine and address school safety issues and specific threats to the students, staff and community_ This legislation would move our state beyond physical school safety measures, such as infrastructure improvement grants, passed by the Legislature in 2018. Protecting all sworn officers under MS 176.011 - Please support legislation to clarify that all sworn officers have the same occupational hazard protections. Current law excludes sworn officers employed by certain state agencies. Law Enforcement Integrity Act - Please support allowing for a Minnesota Licensed Peace Officer to be terminated from public employment without opportunity to challenge the remedy of termination should the basis for termination be willful or intentional dishonesty, deception, or similar unethical or illegal conduct that is deemed sufficient to imperil their credibility in court testimony. I do not support limiting an officer's due process right to arbitration. Update of MN Gavernment Data Practices Act —1 fully support the importance of the current Minnesota Government Data Practices Act for accountability and transparency purposes. However, I support legislation to update the Minnesota Government Data Practices Act to comprehensively address technological changes in the type of sensitive data collected since the Act was first enacted in 1979. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Creating a Marketing Plan for the City Department: Administration LICENSE SECTION Meeting Date: 1/8/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Council member Cook has asked that this item be placed on the agenda for discussion purposes by the City Council. Council member Cook has noted that with the school project, tiger path and the aquatic center being completed, along with the workforce needs and expanding rental housing availability, now would be a good time to start working on a marketing campaign for the City. The idea would be to target an audience of families and potential workforce employees that touts our quality of life, job opportunities, quality education, proximity to the Twin Cities, etc. Potentially this could be a series of ads highlighting different aspects. Venues might include MPR, billboards, etc. and would include an outreach around the state and potentially in the upper Midwest. If this is a route the Council would like to pursue, I would recommend that we put together an RFP to send out to marketing firms. The RFP would give us an opportunity to what the possibilities are, along with the potential costs. I don't believe we have the in-house staff who could take on this endeavor. BOARD ACTION REQUESTED: No action required. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny - Hangar Rental Policy updates Department: PW/Eng LICENSE SECTION Meeting Date: 1/8/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Unfinished Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Considering construction of a new 8-unit T-Hangar is underway, the Airport will be having available hangar space for the first time in a long time. For some time, all available City -owned hangar spaces have been full. Potential occupants have continued to contact the airport regarding available hangar space. At the November 27, 2018 City Council meeting, an updated hangar rental policy was presented. Their were some comments made regarding the proposed changes, which were subsequently reviewed and adopted by the Airport Commission at their December 20, 2018 meeting. The attached draft of proposed amendments to the policy should make management of the City -owned hangars simpler, more efficient and the waiting list will be a more true indication of the need for additional hangar space in the future. BOARD ACTION REQUESTED: Approve/deny hangar rental policies as presented Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: AIRPORT HANGAR RENTAL POLICY The City of Hutchinson is responsible for management, operations, maintenance and repair of Hutchinson Municipal Airport — Ken Butler Field. The City of Hutchinson has constructed, at Federal, State and City expense, a series of aircraft storage hangars that are available for rent to store aircraft. There are not sufficient hangars to accommodate all who wish to rent hangars. Therefore, the City desires to establish a policy governing the offering of available hangars for rent to interested parties. To assist with management of the Airport, the City has established an Airport Commission and the City Council has delegated the duties and responsibilities outlined in this policy to the Airport Commission. When the Airport Commission is unable to perform described duties and responsibilities, the duties and responsibilities revert to the City Council. Disclaimer. This policy describes intended procedures for offering available hangar space for rent. The City Council and/or Airport Commission may deviate from this policy at any time to offer available hangar space in a manner deemed most beneficial to the Airport or City. Rental agreements for available hangar space are made only by the Airport Commission. Rental agreements are valid only after having been approved by the Airport Commission. The City Council retains final authority on any matter relating to this policy. Special Use Hangars. The City may designate certain hangars for special use when occupants of the hangars provide a public service. Generally, these hangars are either not charged rent or are charged reduced rent. Occupants of special use hangars are not eligible to accept any other available hangar space without approval from the Airport Commission and they must then enter into a rental agreement and pay full rental rates for the second hangar. Vacated special use hangars will become available to others at normal rental rates. Available Hangar Space. Hangar space usually becomes available when an existing hangar occupant voluntarily terminates their rental agreement with the City. Available hangar space can also result from eviction of an existing occupant, either for non-compliance with the rental agreement or by other action of the City deemed to be in the best interest of the Airport or City. All available hangar space will be reported to the Airport Manager. Written notice of and advertisements for available hangar space will be posted in a prominent place or places at the Airport. Available hangar space will be first offered to existing hangar occupants, then to persons or entities on the waiting list, and finally to the general public. The Airport Manager may use unrented hangars for any municipal purpose or may offer any unrented hangars, on a short-term rental basis (daily or weekly) from the time the unrented hangar is vacated until it is rented by another occupant. Large aircraft. An - occupant who owns a large aircraft, after being approved for rental of hangar space for large aircraft by the Commission, will be assigned a priority by the Commission. The Commission may offer a large hangar to an occupant with a large aircraft by providing any existing occupant of a large hangar owning smaller aircraft with appropriate space in smaller hangar(s), in lieu of the large hangar. As necessary, existing occupants may be required to vacate an occupied _ hangar to accommodate, which shall be based upon the occupant's priority date. Any existing occupant required to move will retain their original priority date for their newly occupied hangar(s). Accessibility. The airport has designated hangars #4-4 and #4-8 as accessible hangars. These hangars are accessible through aside entrance door into the respective storage areas . The Commission may offer an accessible hangar to an occupant with accessibility needs, by providing any existing occupant of an accessible hangar with appropriate space in _ other hangar(s), in lieu of the accessible hangar. As necessary, existing occupants may be required to vacate an occupied _ hangar to accommodate, which shall be based upon the occupant's priority date. Any existing occupant required to move will retain their original priority date for their newly occupied _ hangar(s). Existing Hangar Occupants. No occupant may rent more than two hangars without permission from the Airport Commission. Specific authorization granted by the Airport Commission for more than two hangars may not exceed one year[EkAll such cases will be reviewed together once each calendar year. Existing hangar occupants shall have first priority to rent available hangar space. Upon posting notice of a vacancy, existing hangar occupants will have until the date specified on the notice to make application to rent the available hangar. The Airport Commission will review all applications for available hangar space at their next regularly scheduled meeting or at an advertised meeting open to the public. Advertisements for available hangars will be posted on the Airport's bulletin board and other conspicuous places at the airport. Should more than one existing hangar occupant make application to rent the same available hangar space, priority will be given to the existing occupant with the longest rental relationship with the Airport. If longevity prioritization is unable to be determined, the Airport Commission will determine an appropriate manner for selection, considering the best interest of the Airport. Upon selection for the available hangar, existing hangar occupants must sign a rental agreement and provide all necessary documentation. The occupant must prepay one month rental rate for the new hangar before vacating their existing hangar. If prepayment is not made within two (2) weeks, the hangar will again be considered vacant. Occupants will have no more than two (2) weeks to move out of their existing hangar into the new hangar. Transfer of aircraft ownership. The Commission may approve hangar rental agreements with new occupants in the case of a transfer of ownership of existing aircraft stored in City -owned hangars. Both parties to the transaction shall make application to the Commission for approval. Appropriate documentation of the transfer shall accompany any application, to include a certificate of insurance showing coverage of at least amounts required by the rental agreement. The Commission may approve a rental agreement with the new occupant. If the Commission approves a rental agreement with the new occupant, the priority date for the new occupant shall be the same date as the Commission approved the new rental agreement. No Application from Existing Hangar Occupants. If no existing hangar occupant makes application to rent the available hangar space, the hangar is then considered to be available to persons or entities whose names appear on the hangar waiting list maintained by the City. Waiting List. The City maintains a waiting list for - potential hangar occupants. It is the City's intent to use the waiting list to determine eligibility for available hangar space. The City reserves the right to establish procedures other than those described herein they deem necessary and beneficial to Airport operations. Potential occupants on the waiting list may be individuals, corporations, flying clubs, non- profit organizations, and entities other than private individuals. Names are added to the waiting list when - potential occupants notify the City of Hutchinson of their desire to be placed on a waiting list for an available hangar, provide contact information and other required information, as established by the City Names are removed from the waiting list once - potential occupants rent a hangar. Names are removed from the list when - potential occupants voluntarily withdraw their names. Names are removed - after a potential occupant refuses to rent a hangar three consecutive times. Names may also be removed by action of the City Council for any reason deemed to be in the best interest of the Airport or the City. Existing hangar occupants with one hangar are eligible to be on the waiting list. Upon renting a hangar, occupants desiring a second hangar may ,apply to be on the waiting list. - -tTheir name will be listed on the waiting list by the date of their Mapplication, not the original date of their first rental agreement. Once an occupant M rents two hangars, they are ineligible to be on the waiting list. Waiting List Prioritization. Applicants are listed on the waiting list in ascending order by the date on which their application was = received by the City. Priority for available hangars is generally given to the person/entity whose name has been on Ithe waiting list for the longest time. Offering Available Hangar Space to the Persons/Entities on the Waiting Lists. In priority order, by date of application being received by the City, persons or entities on the waiting list will be offered available hangar space. Reasonable attempts will be made by City staff to contact applicants, using contact information supplied by the applicant. Applications for available hangar space are made to the Airport Commission. The Airport Commission will review applications to rent hangar space from waiting list applicants at their next regularly scheduled or advertised meeting open to the public. The Airport Commission may accept or deny the application. This process will continue until the available hangar space is rented, or until the names on the waiting list are exhausted. No Application from Waiting List Applicants. If no waiting list applicants rent the available hangar space, the hangar is then considered to be available to the public. Offering Available Hangar Space to the Public. The Airport Manager will advertise the available hangar to the general public in any manner deemed reasonable. The Airport Manager may offer the hangar to any person or entity able to comply with rental agreement provisions. The Airport Commission may authorize an incentive reduction to rental rates for the available hangar, provided the rental rate does not drop below seventy-five percent (75%) of the existing rental rates for comparable hangar space and provided the offer does not last more than one year. Hangar Trades. Existing hangar occupants may make application to the Airport Commission to trade hangar space. Applications shall indicate agreement by both parties. The Airport Commission retains the authority to allow or deny hangar trades, based on the Airport Commission's consideration of issues surrounding the proposed trade. Rules and Regulations. All persons and entities on waiting lists shall comply with rules and regulations established by the City of Hutchinson and other government agencies with jurisdiction over airport operations. Failure to comply with rules and regulations may include, but not be limited to, forfeiture of the privilege of remaining on the waiting lists. No Property Right. Nothing in this policy shall be construed as creating any property right, under any State or Federal law, by any individual or entity applicant by virtue of inclusion on or exclusion from any waiting lists or offerings for hangar space at the Hutchinson Municipal Airport — Ken Butler Field. CLEAN AIRPORT HANGAR RENTAL POLICY COPY The City of Hutchinson is responsible for management, operations, maintenance and repair of Hutchinson Municipal Airport — Ken Butler Field. The City of Hutchinson has constructed, at Federal, State and City expense, a series of aircraft storage hangars that are available for rent to store aircraft. There are not sufficient hangars to accommodate all who wish to rent hangars. Therefore, the City desires to establish a policy governing the offering of available hangars for rent to interested parties. To assist with management of the Airport, the City has established an Airport Commission and the City Council has delegated the duties and responsibilities outlined in this policy to the Airport Commission. When the Airport Commission is unable to perform described duties and responsibilities, the duties and responsibilities revert to the City Council. Disclaimer. This policy describes intended procedures for offering available hangar space for rent. The City Council and/or Airport Commission may deviate from this policy at any time to offer available hangar space in a manner deemed most beneficial to the Airport or City. Rental agreements for available hangar space are made only by the Airport Commission. Rental agreements are valid only after having been approved by the Airport Commission. The City Council retains final authority on any matter relating to this policy. Special Use Hangars. The City may designate certain hangars for special use when occupants of the hangars provide a public service. Generally, these hangars are either not charged rent or are charged reduced rent. Occupants of special use hangars are not eligible to accept any other available hangar space without approval from the Airport Commission and they must then enter into a rental agreement and pay full rental rates for the second hangar. Vacated special use hangars will become available to others at normal rental rates. Available Hangar Space. Hangar space usually becomes available when an existing hangar occupant voluntarily terminates their rental agreement with the City. Available hangar space can also result from eviction of an existing occupant, either for non-compliance with the rental agreement or by other action of the City deemed to be in the best interest of the Airport or City. All available hangar space will be reported to the Airport Manager. Written notice of and advertisements for available hangar space will be posted in a prominent place or places at the Airport. Available hangar space will be first offered to existing hangar occupants, then to persons or entities on the waiting list, and finally to the general public. The Airport Manager may use unrented hangars for any municipal purpose or may offer any unrented hangars on a short-term rental basis (daily or weekly) from the time the unrented hangar is vacated until it is rented by another occupant. Large aircraft. An occupant who owns a large aircraft, after being approved for rental of hangar space for large aircraft by the Commission, will be assigned a priority by the Commission. The Commission may offer a large hangar to an occupant with a large aircraft by providing any existing occupant of a large hangar owning smaller aircraft with appropriate space in smaller hangar(s), in lieu of the large hangar. As necessary, existing occupants may be required to vacate an occupied hangar to accommodate, which shall be based upon the occupant's priority date. Any existing occupant required to move will retain their original priority date for their newly occupied hangar(s). Accessibility. The airport has designated hangars #4-4 and #4-8 as accessible hangars. These hangars are accessible through a side entrance door into the respective storage areas. The Commission may offer an accessible hangar to an occupant with accessibility needs, by providing any existing occupant of an accessible hangar with appropriate space in other hangar(s), in lieu of the accessible hangar. As necessary, existing occupants may be required to vacate an occupied hangar to accommodate, which shall be based upon the occupant's priority date. Any existing occupant required to move will retain their original priority date for their newly occupied hangar(s). Existing Hangar Occupants. No occupant may rent more than two hangars without permission from the Airport Commission. Specific authorization granted by the Airport Commission for more than two hangars may not exceed one year. All such cases will be reviewed together once each calendar year. Existing hangar occupants shall have first priority to rent available hangar space. Upon posting notice of a vacancy, existing hangar occupants will have until the date specified on the notice to make application to rent the available hangar. The Airport Commission will review all applications for available hangar space at their next regularly scheduled meeting or at an advertised meeting open to the public. Advertisements for available hangars will be posted on the Airport's bulletin board and other conspicuous places at the airport. Should more than one existing hangar occupant make application to rent the same available hangar space, priority will be given to the existing occupant with the longest rental relationship with the Airport. If longevity prioritization is unable to be determined, the Airport Commission will determine an appropriate manner for selection, considering the best interest of the Airport. Upon selection for the available hangar, existing hangar occupants must sign a rental agreement and provide all necessary documentation. The occupant must prepay one month rental rate for the new hangar before vacating their existing hangar. If prepayment is not made within two (2) weeks, the hangar will again be considered vacant. Occupants will have no more than two (2) weeks to move out of their existing hangar into the new hangar. Transfer of aircraft ownership. The Commission may approve hangar rental agreements with new occupants in the case of a transfer of ownership of existing aircraft stored in City -owned hangars. Both parties to the transaction shall make application to the Commission for approval. Appropriate documentation of the transfer shall accompany any application, to include a certificate of insurance showing coverage of at least amounts required by the rental agreement. The Commission may approve a rental agreement with the new occupant. If the Commission approves a rental agreement with the new occupant, the priority date for the new occupant shall be the same date as the Commission approved the new rental agreement. No Application from Existing Hangar Occupants. If no existing hangar occupant makes application to rent the available hangar space, the hangar is then considered to be available to persons or entities whose names appear on the hangar waiting list maintained by the City. Waiting List. The City maintains a waiting list for potential hangar occupants. It is the City's intent to use the waiting list to determine eligibility for available hangar space. The City reserves the right to establish procedures other than those described herein they deem necessary and beneficial to Airport operations. Potential occupants on the waiting list may be individuals, corporations, flying clubs, non-profit organizations, and entities other than private individuals. Names are added to the waiting list when potential occupants notify the City of Hutchinson of their desire to be placed on a waiting list for an available hangar, provide contact information and other required information, as established by the City. Names are removed from the waiting list once potential occupants rent a hangar. Names are removed from the list when potential occupants voluntarily withdraw their names. Names are removed after a potential occupant refuses to rent a hangar three consecutive times. Names may also be removed by action of the City Council for any reason deemed to be in the best interest of the Airport or the City. Existing hangar occupants with one hangar are eligible to be on the waiting list. Upon renting a hangar, occupants desiring a second hangar may apply to be on the waiting list. Their name will be listed on the waiting list by the date of their application, not the original date of their first rental agreement. Once an occupant rents two hangars, they are ineligible to be on the waiting list. Waiting List Prioritization. Applicants are listed on the waiting list in ascending order by the date on which their application was received by the City. Priority for available hangars is generally given to the person/entity whose name has been on the waiting list for the longest time. Offering Available Hangar Space to the Persons/Entities on the Waiting Lists. In priority order, by date of application being received by the City, persons or entities on the waiting list will be offered available hangar space. Reasonable attempts will be made by City staff to contact applicants, using contact information supplied by the applicant. Applications for available hangar space are made to the Airport Commission. The Airport Commission will review applications to rent hangar space from waiting list applicants at their next regularly scheduled or advertised meeting open to the public. The Airport Commission may accept or deny the application. This process will continue until the available hangar space is rented, or until the names on the waiting list are exhausted. No Application from Waiting List Applicants. If no waiting list applicants rent the available hangar space, the hangar is then considered to be available to the public. Offering Available Hangar Space to the Public. The Airport Manager will advertise the available hangar to the general public in any manner deemed reasonable. The Airport Manager may offer the hangar to any person or entity able to comply with rental agreement provisions. The Airport Commission may authorize an incentive reduction to rental rates for the available hangar, provided the rental rate does not drop below seventy-five percent (75%) of the existing rental rates for comparable hangar space and provided the offer does not last more than one year. Hangar Trades. Existing hangar occupants may make application to the Airport Commission to trade hangar space. Applications shall indicate agreement by both parties. The Airport Commission retains the authority to allow or deny hangar trades, based on the Airport Commission's consideration of issues surrounding the proposed trade. Rules and Regulations. All persons and entities on waiting lists shall comply with rules and regulations established by the City of Hutchinson and other government agencies with jurisdiction over airport operations. Failure to comply with rules and regulations may include, but not be limited to, forfeiture of the privilege of remaining on the waiting lists. No Property Right. Nothing in this policy shall be construed as creating any property right, under any State or Federal law, by any individual or entity applicant by virtue of inclusion on or exclusion from any waiting lists or offerings for hangar space at the Hutchinson Municipal Airport — Ken Butler Field. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Street sweeper acquisition - Consideration of approving PO#19847 Department: PW/Eng LICENSE SECTION Meeting Date: 1/8/2019 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Street sweeping is the first and best defense for protecting local waterways. Effective street sweeping results in lower long-term maintenance costs. Removal of pollutants from streets is significantly less expensive than removing them from pipes, ponds and structures. Sweeping is important for: 1) water quality protection; 2) environmental stewardship; 3) vehicle/pedestrian safety; and 4) community aesthetics. Street sweepers encounter the worst conditions of any municipal machine. Salt, abrasive aggregates and oddly sized and shaped materials cause wear and damage on an ongoing basis. The City's sweeping fleet consists of a 2011 Challenger mechanical sweeper and a 2003 VacAll vacuum sweeper. Both kinds of sweepers have their role in keeping streets clean. The primary sweeper is the mechanical sweeper. The vacuum sweeper is used for light, organic materials in the summer and for leaves toward the end of the Residential Leaf Vacuum service period. Public Works staff reviewed six different street sweepers, recommending consideration of a larger, more expensive street sweeper model, if it were financially feasible. However, understanding the City is in the midst of a large storm water project and considering potential future storm water needs, the decision was made to proceed with the smaller, less expensive sweeper. The Elgin Broom Badger is a direct replacement of the Challenger sweeper. Since 2011, Elgin acquired Challenger, made several improvements to the machine, and now market the machine as the Broom Badger. 2019 Elgin Broom Badger mechanical street sweeper: $193,062.50 Less trade-in: 2011 Challenger street sweeper: -$ 18,534.00 Total: $174,528.50 The Finance Department will provide a description of how the sweeper will be funded. BOARD ACTION REQUESTED: Consideration of approving PO #19847 for $174,528.50 for acquisition of a 2019 Elgin Broom Badger mechanical street sweeper, trading in the Clty's 2011 Challenger street sweeper. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 174,528.50 Total City Cost: $ 174,528.50 Funding Source: Internal funding, as desc. by Finance Dept Remaining Cost: $ 0.00 Funding Source: NDMACQUEEN EQUIPMENT Ship To: SAME AS BELOW Invoice To: CITY OF HUTCHINSON HUTCHINSON CITY CENTER 1400 ADAM ST. SE HUTCHINSON MN 55350 1125 7th Street E St Paul, MN 55106 651-645-5726 • 800-832-6417 Fax:651-645-6668 Branch 01 - MACQUEEN EQUIP Date Time Page 12/20/2018 12:14:40 (0) 1 Account No Phone No Est No 03 HUTCH001 3202344479 �Q01059 Ship Via Purchase Order SIGNATURE Tax ID No Salesperson KEVIN FISCHER 128 EQUIPMENT ESTIMATE - NOT AN INVOICE Description ** Q U O T E ** EXPIRY DATE: 12/26/2018 Amount New ELGIN BROOM BADGER W/ISUZU NRR CHASSIS * PRICE AS MN STATE CONTRACT 103153 RELEASE NO. S-843(5) * CONTRACT EXTENSION ENDS 1-31-2019 * INCLUDES ALL STD OPTIONS:SINGLE STEER ISUZU NRR CHASSIS 4.0 CU. YD. HOPPER KUBOTA 59 H.P. AUX. ENGINE SWEEP PATH 915" 220 GALLON POLY WATER TANK AIR SUSPENSION RH & LH GUTTER BROOM TILT REAR VIEW CAMERA SQUEGGIE CONVEYOR OPTIONS: 1.0 BROOM BADGER W/ISUZU LH DRIVE ONLY $191644 6.1 SINGLE REAR STROBE W/GUARD $446 6.4 LED STOP,TAIL & TURN $540 14.0 DELIVERY 75 MI. Q $5.50 $412.50 Trade Ins Serial #: CHALLENGER ISUZU NRR DIESEL, L.H. DRIVE ONLY, AUTOMATIC INCLUDES:NEW CONVEYOR (SPARE) NOT INSTALLED. A/C, AM/FM RADIO Authorization: Quality Environmental Solutions and Support www. macqueeneq.com Trade In Total Subtotal: Quote Total: 193062.50 18534.00- 174528.50 174528.50 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Transportation Alternatives Grant Application for TH7/Montana Crossing System Department: PW/Eng LICENSE SECTION Meeting Date: 1/8/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed with Council, City staff has submitted a letter of intent (see attached MnDOT form) to apply for a Transportation Alternatives (Federal Aid) grant. At this point, the City has been selected to complete the application process, and the actual application information is currently being compiled which is due this Friday, January 4th (hardcopies will be provided at this meeting). Looking forward, if the City Council elects to not proceed with this funding opportunity, our final application could always be rescinded. Please note that the Council did approve Resolutions pertaining to support of and future maintenance responsibilities at the November 27th meeting. BOARD ACTION REQUESTED: Approval of Grant Application Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 175,000.00 Total City Cost: $ 35,000.00 Funding Source: City Bonding Remaining Cost: $ 140,000.00 Funding Source: Federal Aid TA Grant m DEPARTMENT OF TRANSPORTATION Transportation Alternatives & Safe Routes to School Joint Solicitation 2018/19 Solicitation Letter of Intent Form Applicants interested in Transportation Alternative funding, Safe Routes to School Infrastructure funding, or both should complete this form. Applicant Information Name of applicant organization: City Of Hutchinson Title of project: TH 7/22 & Montana Street Pedestrian Crossing Name of contact: Kent Exner Address: 111 Hassan Street SE City: Hutchinson State: MN Zip: 55350 County: McLeod Phone: 320-234-4212 Email: kexner@ci.hutchinson.mn.us Project Information 1. One sentence description of the work for which you are seeking support: Installation of a pedestrian -activated electronic crossing warning/control system (HAWK) at the multi -use trail crossina of State Trunk Hiahwav 7/22 within the o 2. Amount of funding requested: $140 000 3. Total project budget. Please briefly explain the total estimated amount of funding needed for the project. Include the amount requested through this application and other sources. If interested in being consider for Transportation Alternatives funding, specifically identify how you will obtain the 20 percent match (100 words maximum): Per traffic engineering consultant input, the total estimated construction cost is $175,000 (2022/23 timeframe). In regards to TA matching funds, the City of Hutchinson annually budgets $250,000 for infrastructure maintenance/improvement needs. Thus, $35,000 of that funding would be utilized to deliver this project. If this funding weren't available, the City could also include this work within its annual G.O. bonding issue (approximately $2.OM/year). p LOI Form 1 4. Project request type (capital, planning, both): Capital 5. Describe the work you want to do for which you are seeking support. Include a description of the project development activities for this project completed to date (250 words maximum): Installation of a pedestrian -activated electronic crossing warning/control system (HAWK) at the multi -use trail crossing of State Trunk Highway 7/22 within the intersection of Montana Street NW (west leg of intersection). Also, this project's scope will include necessary curb ramps, minor sidewalk/trail adjustments and ADA improvements to fully implement the HAWK system. At this point, the City has engaged a traffic engineering consultant to provide a preliminary design/layout with initial cost estimations. Furthermore, the City Engineer has met with MnDOT staff to review the feasibility of achieving this improvement, and the potential of installing a HAWK system at this location appears to be justifiable and acceptable with further MnDOT staff considerations, analysis and approvals. 6. Describe how your project meets a transportation purpose (100 words maximum): This proposed project will accommodate nonmotorized pedestrian/bicycle uses and significantly improve the safety of these users when crossing TH 7/22. This improvement will better connect a significant number of residential properties (north of the State Highway) and the existing City trail system to public schools, City park facilities, the downtown area and the Luce Line State Trail corridor. 7. List any adopted plans that your project has been identified in (statewide, regional, Safe Routes to School, Scenic Byways, etc.): Hutchinson School District Safe Routes to School Plan & 2011 8. Is the proposal an initiative of a local Safe Routes to School program? 7 Yes❑ No 9. Does the proposal benefit a designated Scenic Byway? Yes 7 No 10. If yes, which Scenic Byway? N/A 11. Describe your organization and/or the sponsoring agency's history with delivering federally funded projects, focusing on infrastructure projects. If not applicable, identify the key steps and strategies that will be used to deliver the project (250 words maximum): City of Hutchinson current engineering staff have previously led and delivered federally -funded projects, including the TH 7/School Road Pedestrian Underpass (2007), School Road NW Reconstruction (2010), School & Roberts Roads Trail Improvements (2017) and Century Avenue SE Reconstruction (2018). Please note that an traffic engineering consultant will be utilized by the City to develop the final design of this project per MnDOT's standards/approvals. LOI Form 12. Have you contacted representatives from the sponsoring agency, including elected officials and county engineers? If so, please describe what has resulted from this conversation and if you have written support for the project (50 words maximum): City of Hutchinson is the sponsoring agency. Also, the current City Council members have communicated their support of this project. Reminder when submitting: The form submits via your email account. Follow all prompts to ensure submission. You can confirm submission by checking your email inbox "Sent" folder. If using Google Chrome save a copy of the form to your computer and click submit from the saved PDF. For assistance contact: • Chris Berrens at 651-366-3755 (chris.berrens@state.mn.us); • Katie Caskey at 651-366-3901 (kathryn.caskey@state.mn.us); or • Zue Vue at 651-366-3736 (zue.vue@state.mn.us). LOI Form HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Setting Date for City Administrator Annual Performance Review Department: Administration LICENSE SECTION Meeting Date: 1/8/2019 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the Employment Agreement between the City of Hutchinson and Matt Jaunich, City Administrator, the City Council will conduct an annual performance review for the City Administrator at the end of each calendar year. The Council may set the review as an agenda item of a regularly scheduled City Council meeting or set a special meeting for this purpose. Upon the scheduling of the review, Human Resources will provide the City Council with the performance review forms. As part of the review process and also per the agreement, the City will consider an increase in compensation to the Administrator dependent upon the results of the performance evaluation and consistent with the City of Hutchinson annual Compensation Plan. BOARD ACTION REQUESTED: Set a date for City Administrator Matt Jaunich's annual performance review. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EDA Board Meeting Main Conference Room — Enterprise Center 11:30 AM Wednesday, November 28, 2018 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Daron Vanderheiden Chad Czmowski Mary Christensen Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Christie, EDA Program Manager Economic Development Authority Financial Summary as of October 2018 Operations Cash Available $90388 Reserved $56,736 Unreserved $31,179 Economic Development Loan Fund Cash Available $104,679 Redline Systems Balance $9,590 Ashwill Industries Balance $10,322 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Downtown Revolving Loan Fund Cash Available $477,448 Loans Receivable $445,280 Capital Assets $201,329 Total Assets $1,120,208 MIF Loan Fund Cash Available $514 MOXY Loan Receivable $19,286 Enterprise Center Fund Cash Available $42,536 SHOPKO TIF District (TIF 4-5) Cash Available $38,260 Interfund Loans Receivable $455,492 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $300,257 I. Call to Order EDA President McGraw called the meeting to order at 11:34 AM. II. Approve Agenda — no action. III. Review Minutes a. October 17th Finance Team meeting: M/S/P: Cannon, Stearns to approve the minutes as written. Passed unanimously. b. October 24th EDA Board Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously. IV. Review of EDA Financial Statements Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table on the previous page) ■ The (11,143) item on the Hutchinson Enterprise Center Statement of Revenues & Expenditures was the energy rebate provided by the Hutchinson Utilities Commission. This will be applied to lower the overall cost of the building. M/S/P: Czmowski, Christensen to approve the financial report as presented. Passed unanimously. V. Director's Report A Marketing Plan Facebook updates = 7 Twitter activity = 7 Website updates = 2 Social media has 292 likes on Facebook and 83 followers on Twitter. B Business Recruitment / Expansions staff updated the board on recent contacts and conversations C UPONOR street project Property now annexed to City, next step is to have HTI & Uponor deed their respective parcels to the City. BDPI grant application is mostly written. D Farmer's Market Initial board meeting will be 12/13/18 E Enterprise Center HUC Board will decide on support of the Enterprise Center later today; New key card readers now added; Still awaiting monument sign installation F Skilled workforce development plan Working to formalize Tiger Manufacturing G DEED MN magazine advert Done H TigerPath conference Very successful / about 144 in attendance BR & E Visits 7 complete thus far VI. Consider Application Fee for Tax Increment Financing Staff reported on their survey of other communities to see if they were charging a fee to the developer for Tax Increment Financing projects and what those fees were: St. Cloud $15,000 Elk River $10,000 North St. Paul $5,000 Fergus Falls $9,000 Coon Rapids $12,000 Monticello $10,000 Key points raised in the discussion: ■ Purpose of the fee would be to cover consultant and other costs incurred to develop the TIF plan and establish the TIF District. ■ To date, the City's practice was to incur these costs and then be reimbursed later out of tax increment generated by the district. ■ This created some risk if, for whatever reason, the project did not move ahead. ■ Under the new policy, developers will pay the fee and get reimbursed plus interest if the project moves forward. The developer will incur the risk. ■ Staff found it was fairly typical that city's charged a fee. ■ More than one of the cities listed indicated that they had to increase their fee amount. ■ Any unused fee amount would be refunded to the developer once the TIF District was established. ■ Staff will develop a short TIF application form. The Finance Team has reviewed the proposal and are recommending the adoption of a $15,000 TIF application fee. M/S/P: Block, Vanderheiden to recommend to the City Council that they implement a TIF Application fee of $15,000. Passed unanimously. VII. EDA Strategic Planning Discussion on formulating Mission, Vision & Values Statements for the EDA. To be continued next month. Vill. Grant & Loan Program Applications Sign & Awning Grant Veiled by Sisters Bridal — 228 Main Street South $1,000 M/S/P: Czmowski, Block to approve the grant. Passed unanimously. ■ Staff noted that Innovative Foam will not be applying for an Economic Development Loan after all, as they will be able to secure the financing they need from their bank. IX. Other Business — None. X. Set Next Meeting — 11:30 AM Wednesday, January 2, 2019 XI. Adjourn M/S/P: Czmowski, Christensen to adjourn the meeting at 12:22 PM. Passed unanimously. Respectfully Submitted, Miles R. Seppelt EDA Director MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, November 28, 2018 Call to order — 3:00 p.m. President Monty Morrow called the meeting to order. Members present: President Monty Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez; Commissioner Matt Cheney; GM Jeremy Carter; Attorney Marc Sebora: Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Cheney to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Jared Martig presented the financial statements. Last month Gas Division showed a decrease in revenue by $35K due to a calculated fuel error, which was corrected for this month. GM Carter added on Electric Division Sales for Resales is up from last October. Transalta Energy Sales for Oct 2018 was $112,911 compared to last year of $30,123. On the Investment Report, there is a U.S. Treasury Bill coming due Dec 6. The Treasury Bill will not be reinvested due to Units 6 & i payments on mechanical and electrical that need to be paid. Divisions are running on trend, along with loads being consistent from year to year. GM Carter noted that a graph was added for the Combined Division Financial Report. Motion by Commissioner Hanson, second by Commissioner WendorfF to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator —Matthew Jaunich i. Major construction has been completed for the year. ii. Development Wise — Expansion of Woodstone, Townhomes on Century Ave and Apartments on Denver iii. Getting ready for budgets b. Divisions i, Dan Lang, Engineering Services Manager — Nothing to Report ii, Dave Hunstad, Electric Transmission/Distribution Manager 1. Finishing up projects for the year iii. Randy Blake, Production Manager 1 1. Construction is going well for Units 5 & 7. Staff is waiting for a permit on a piping project that is being worked on that has to go to an underground tank. Also waiting for a DOT permit to work within the confines of HWY 7. Many people on site working. iv. John Webster, Natural Gas Division Manager- Absent v. Jared Martig, Financial Manager - Nothing to Report c. Human Resources - Brenda Ewing — Nothing to Report d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter i. Wrapping up budgets and CIP. ii, Waiting on Health Insurance. Medica has quoted us as a small group at 11.12%. Waiting to hear from Health Partners. iii. Working on Property Liability Insurance. May be adding insurance on Natural Gas transmission line. iv. Fleet schedule will be finalized this week. Looking at having a workshop in December. Commissioners agreed that a workshop is needed. Angie will set up a Special meeting. 6. Policies a. Review Policies i. Landlord Acknowledgement ii. Inserts with Utility Bills iii. Training & Education Assistance iv. Workplace Accommodation v. Unpaid Extended Leave of Absence vi. Family Death vii. Emergency Leave viii. Military Leave ix. Jury, Witness, or Board Duty x. Volunteer Fire or Rescue Squad Duty xi. School Conference Leave xii. Bone Marrow/Organ Donation Leave No changes recommended at this time. b. Approve Changes i. After Hours Reconnection Policy - As noted. Make timeframes consistent. ii. Retirement Program - As noted. Changing title. Motion by Commissioner Hanson, second by Commissioner Martinez to approve the policy changes as recommended. Motion carried unanimously. 7. Unfinished Business 8. New Business 2 a. Approve Non -Waiver of Tort Liability Limits for General Liability Mr. Martig presented the requirement by League of Minnesota Cities Insurance Trust. Staff is recommending to not waive the tort liability limits. If HUC does waive this, then HUC must purchase excess liability coverage. In the past, HUC has not waived the municipal tort limit. After discussion, a motion by Commissioner Martinez, second by Commissioner Cheney to Approve Non -Waiver of Tort Liability Limits for General Liability. Motion carried unanimously. b. Discuss Date for Performance Review of Hutchinson Utilities General Manager. President Morrow recognized Brenda Ewing, Human Resources Director. Ms. Ewing discussed the Performance Review of Hutchinson Utilities General Manager, Per General Manager's contract with Utilities, an annual Performance Review is to be conducted. Generally, this has occurred in December at the scheduled Commission Meeting or a Special Meeting. It is up to the commission on when the Performance Review should be held. GM Carter would have the opportunity to decide if it would be an open or closed session. When the date is decided, review forms will be sent to all the Commissioners. GM Carter is reviewed in multiple different areas, including Organizational Management, Fiscal Management, Program Development, Relationship and Communication with the Commission, Long Range Planning and Relationship with Public and Outside Organizations. After Commissioners have completed and returned review forms, all results will be compiled for discussion at the review. President Morrow asked GM Carter and the Commissioners to have the review at the December 19, 2018 Commission Meeting, GM Carter and Commissioners agreed to the date. c. Discussion of re -appointment of Don Martinez GM Carter spoke of the re -appointment of Don Martinez. GM Carter along with Mr. Sebora, review annually what board members and officer positions need re- appointment. At the end of 2018, Commissioner Martinez's position is up for re -appointment. Commissioner Martinez was filling in for a previous term that was held by Donna Luring. The process HUC goes through is to see if the candidate wants to be re -appointed and stay on, if so the information is given to the Mayor and City Administrator of the City of Hutchinson. It would be recommended that HUC would like to re -appoint Commissioner Martinez to a first full year five term. Commissioner Martinez is willing to stay on and be re- appointed. Commissioner Martinez concurred. All Commissioners agreed with re- 3 appointment of Commissioner Martinez. d. Formal Action -Discussion of EDA Incubator Building Covered Utility Services, President Morrow recapped the EDA Discussion from the previous meeting on November 9, 2018. Today the Commissioners will be putting it to vote on whether to cover the utility services of the EDA Incubator Building Commissioner Hanson inquired if the Commissioners are to discuss if there is support, if some language should be created with some starts and stops. President Morrow stated that a direction would be made one way or the other. Bringing it to a motion and voting 'yay' or 'nay'. If Commissioners want to discuss before it is brought to a formal vote that may be something that can be entertained. President Morrow recognized Mr. Sebora, and inquired if that is something that can be entertained. Mr. Sebora stated it could be played out either way. The Commissioners have had the time to think about this topic, discussions have been made and now it is time to move forward with the motion or not. If the Commission does want to move forward, direction needs to be given to GM Carter and myself so something can be drafted, otherwise if the Commission wants to set a dollar amount that is something that can be voted on as a motion as well. There are many options that the Commission have talked about in the past; does the Commission want the amount to be an annual amount, should something be written as part of a policy, should the by-laws be amended, is EDA going to be the only group that is entitled to that contribution. On the other side, this is new territory; does HUC want to enter into this. HUC may receive other requests from other bodies. Either way a decision needs to be made today. After more discussion, Commissioner Hanson made a motion, second by Commissioner Cheney for GM Carter and Attorney Marc Sebora to move forward and create language on a policy to consider the EDA's financial request with certain starts and stops that follow State Statute. Motion was not carried unanimously. President Morrow asked for a roll call vote. Commissioner Hanson — yay Commissioner Wendorff- nay President Morrow — nay Commissioner Martinez — nay Commissioner Cheney — yay Vote was 3 nay — 2 yay- President Morrow thanked the Commission and Staff for the great discussion, Commissioner WendorFf pointed out that this does not show HUC as not 4 supporting the EDA, EDA is a good program. Commissioner Cheney added if down the road EDA comes back with different language, that HUC and the Commission should keep an open mind for further discussion. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 3:39p.m. Motion carried unanimously. Robert Wendorff, 5e ATTEST. Monty Mor w, President 5