Loading...
12-11-2018 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 11, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfirom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, John Lofdahl, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted that Item 7(d) should be removed from the agenda. Mr. Jaunich asked that Item 7(e)4 be added to the agenda to appoint Dave May to the Bicycle/Pedestrian Committee. Motion by Christensen, second by Lofdahl, to approve the agenda as presented with the corrections noted above. Motion carried unanimously. 2. INVOCATION — River of Hope (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Steve Cook congratulated the EDA, the School District and all other partners involved in the TigerPath Academy. The project received an award from the Mid -America Economic Development Commission. Mayor Forcier commented on the first annual Holiday Parade held in conjunction with Main Street Christmas held last Saturday. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop Minutes of November 27, 2018 (b) Regular Meeting of November 27, 2018 Motion by Cook, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA CITY COUNCIL MINUTES DECEMBER 11, 2018 (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Improvement Project Change/Work Orders and Supplemental Agreements 1. Change Order No. 3 — Letting No. 1, Project No. 18-01 (Century Avenue SE) 2. Supplemental Agreement No. 1 — Letting no. 1, Project No. 18-01 (Century Avenue SE) 3. Change Order No. 2 — Letting No. 4, Project No. 18-04 (2018 Pavement Management) (b) Consideration for Approval of Resolution No. 14978 — Resolution Deferring Assessments — 845 Hwy 7 West (c) Consideration for Approval of 2019 License Renewals (e) Board -Commission Appointments/Reappointments 1. Reappointment of Kay Yoch Senior Advisory Board to January 2022 2. Appointment of Eldon Barkeim to Senior Advisory Board to January 2022 3. Reappointment of Don Martinez to Hutchinson Utilities Commission to December 2023 4. Reappointment of Dave May to Bicycle/Pedestrian Committee to August 2022 (0 Claims, Appropriations and Contract Payments — Register A Items 7(b) and 7(c) were pulled for separate discussion. Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(b) had further discussion. Council Member Cook stated that with interest rates continually accruing during a deferred assessment, the interest rates built up can end up being more than the assessments themselves. Council Member Cook expressed concerns with fees adding up over time, it could discourage future development. He thought perhaps the policy should be reviewed to consider a reduced percentage being collected once the bond is paid off. Matt Jaunich noted that a good example of this is type of scenario is with the assessments that were deferred on the recently developed Century Court townhome area. Kent Exner explained that he feels this issue is unique to each assessment roll. Council Member Cook's main concern is the accumulating interest piece of the policy. Matt Jaunich noted that staff can bring forth a few different language options for the Council to consider in the policy. Motion by Cook, second by Christensen, to approve Item 7(b). Motion carried unanimously. Item 7(c) had further discussion. Council Member Cook noted that the city administrator had shared that a couple of customers of Waste Management have submitted formal complaints with the City pertaining to Waste Management's business practices. Council Member Cook suggested that the city administrator address those complaints with Waste Management. 2 CITY COUNCIL MINUTES DECEMBER 11, 2018 Motion by Cook, second by Forcier, to approve Item 7(c). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO HUTCHINSON ELKS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Hutchinson Elks has previously held a club liquor license and has applied for an on -sale intoxicating liquor license. This license allows for the Elks to sell liquor to the general public instead of their members only. Mr. Sebora noted that because this is a change in license type, city code requires that a public hearing be held. Greg Huse, Hutchinson Elks, presented before the Council. Mr. Huse explained that the Elks has been in business for 50 years and its purpose is to provide to the community. Huse noted that the Elks is requesting that the liquor license fee be reduced or a payment plan be put in place. Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously. Chad Czmowski noted that perhaps in the future a license class be established for charitable organizations. Mr. Sebora noted that that may not be a possibility and it could be problematic to determine if an organization is charitable or not. Motion by Lofdahl, second by Forcier, to approve issuing on -sale intoxicating liquor license to Hutchinson Elks with a license fee of $2000. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. REVIEW OF TRUTH IN TAXATION HEARING Matt Jaunich provided an overview of the Truth in Taxation hearing that was held last week. Mr. Jaunich provided further information on how City tax is calculated by property type. Mr. Jaunich specifically reviewed state tax class rates and how they affect different property types. Council Member Cook commented on how valuations really play a major role in tax rates. Mr. Jaunich also spoke about the HRA and EDA tax levies. Lastly, Mr. Jaunich reviewed the projected debt levy with the existing levy, proposed future issues, equipment debt, target levy and revised target levy. The council members expressed that they are comfortable with what has been provided and the intention of the tax levy that is proposed to be set at the next Council meeting. 11. REVIEW OF THE 2019 PRELIMINARY FEE SCHEDULE Matt Jaunich provided an overview of the proposed 2019 fee schedule. He noted that the final version of the fee schedule will be on the next Council agenda for consideration. CITY COUNCIL MINUTES DECEMBER 11, 2018 Council Member Cook asked for clarification on some fees related to animal license, zoning letters and flood zoning letters, water service repair fee, industrial pretreatment program fees, and hauling waste fees. UNFINISHED BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14972 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (a) Removal of "NO PARKING SCHOOL DAYS 7-3" signs on Kay Street SW, from Roberts Road to Lea Ave SW Matt Jaunich explained that at the last Council meeting, this item was tabled for additional discussion to be held this evening. A suggestion was held to see if perhaps an enforcement measure could be had on a "permit only" type of parking situation on Kay Street. Chief Dan Hatten spoke about his concerns with a parking permit program for residents to park on the street. Chief Hatten raised concerns with the permit itself and noted that enforcement could be an issue on a consistent basis. Chief Hatten noted he is not a fan of a permitting program in this area. Council Member Czmowski noted that he spoke with residents who were passionate about having a permit program using a placard similar to a handicap placard to place in their vehicle. Chief Hatten suggested that the Council have no parking on Kay Street as requested by the residents and the police department will enforce other parking violations (blocking driveways, fire hydrants, mailboxes, etc.). Council Member Cook noted he has concerns with vehicles hindering the leaf vacuum service and stated that he has spoken to residents who like the parking limits being proposed. Chief Hatten also expressed that he feels perhaps over the next two years the students parking on the streets in the neighborhoods will migrate and begin parking in the high school parking lot. The majority of the students at the school now have only parked on the street because the school was under construction over the last two years. Now that everything is complete, including an ample parking lot, new student drivers may very well begin to park in the parking lot. Council Member Cook noted that he would like the school district to look at the fee set for students to park in the high school lot and consider if the cost of it is what is hampering students from parking in the lot. Chief Hatten recommended that the Council honor the Kay Street residents' request and see how the parking issue plays out. Council Member Czmowski noted that he would like to see a permit system put in place. Troy Peterson, Larson Street, presented before the Council. Peterson noted that he did not receive a survey nor did many of his neighbors. Peterson has concerns with having no parking on his street. Dawn Berry, Larson Street, presented before the Council. Ms. Berry noted that she also did not receive a survey. Ms. Berry expressed concerns with having parking restrictions on Larson Street. Council Member Lofdahl suggested that the Larson Street residents also route a petition like the Kay Street residents did to see how other residents on Larson Street feel about the parking restrictions. Patty Roach, Kay Street, presented before the Council. Ms. Roach suggested that the signs that were 11 CITY COUNCIL MINUTES DECEMBER 11, 2018 recently installed on Larson Street for the parking restrictions be covered to allow for parking on the streets until this matter can have more discussion. Matt Jaunich noted that the Council would have to take formal action for that to occur. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14972, removing "No Parking School Days 7-3" on Kay Street. Motion carried unanimously. Mr. Jaunich asked the Council if they would like staff to put together a permit system proposal for them to review and discuss. Council Members Cook and Czmowski asked that staff prepare a proposal for the Council to consider. NEW BUSINESS 13. APPROVE/DENY OUT OF STATE TRAVEL REQUEST FOR EVAN VOLLMER (GREENCORP MEMBER) TO ATTEND THE UNITED STATES COMPOSTING COUNCIL (USCG) CONFERENCE ON BEHALF OF CREEKSIDE IN PHOENIX, ARIZONA FROM JANUARY 28-31, 2019 Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek introduced Evan Vollmer who is the City's assigned GreenCorp member for the 2018-19 program year. Creekside is requesting that Mr. Vollmer attend the United States Composting Council Conference in Phoenix, AZ the end of January. Mr. Kosek explained that a representative from Creekside has not attended this conference since the early 2000s. This conference is the premier national event of the year for the composting industry and focuses on every aspect of composting from collection programs to minimizing contamination to processing itself, processing equipment and processing systems. Ideally a full-time Creekside employee would attend the conference however the timing of the conference does not work well with local events that Creekside staff participates in. Since Mr. Vollmer is a GreenCorp member, the GreenCorp program would cover the cost of the conference registration. The cost to the City would be travel expenses not to exceed $2000. Mr. Vollmer presented before the Council. Mr. Vollmer shared with the Council the programs he would be attending during the conference. Motion by Cook, second by Czmowski, to approve out of state travel for Evan Vollmer to attend the United States Composting Council Conference in January 2019. Motion carried unanimously. 14. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION NON -PRIMARY ENTITLEMENT TRANSFER Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that in accordance with the agreement with the City of Tracy, the City must repay FAA money that had been transferred to it. $150,000 was assigned to the City of Hutchinson by the City of Tracy for the current hangar project. Therefore, it is the City of Hutchinson's responsibility to transfer its 2019 funding to the City of Tracy for their 2019 airport improvement project. Motion by Cook, second by Christensen, to approve Federal Aviation Administration non -primary entitlement transfer. Motion carried unanimously. 15. APPROVE/DENY SETTING TIME FOR 2019 ORGANIZATIONAL MEETING ON JANUARY 7, 2019 Motion by Cook, second by Forcier, to set 2019 organizational meeting on January 7, 2019, for 8:30 a.m. Motion carried unanimously. CITY COUNCIL MINUTES DECEMBER 11, 2018 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Residential Leaf Vacuum Service 2018 Annual Report (b) Library Board Minutes from October 22, 2018 (c) Planning/Zoning/Building Department Monthly Report MISCELLANEOUS 17. STAFF UPDATES Kent Exner — Mr. Exner noted that usage continues to grow in the leaf vacuum program. The Linden Park pond project excavation should be complete this week for the year. Mid -Minnesota Regional Transportation Coordination Council public meetings are going to be held. The main purpose of this Council will be to work with citizens, businesses and stakeholders to help coordinate transportation options for people traveling in Kandiyohi, Meeker, McLeod, Renville and Sibley Counties. Matt Jaunich — Mr. Jaunich reminded the Council that the next Council meeting will be held on December 27 h instead of December 25 h due to Christmas. He also noted that the League of Minneoota Cities' Experienced Elected Officials Conference is being held in January if anyone is interested. 18. COUNCIL/MAYOR UPDATE John Lofdahl — Council Member Lofdahl spoke about permitting processes for the wastewater treatment facility. Steve Cook — Council Member Cook spoke about the workshop held prior to the last Council meeting on the Main Street streetscape and the public arts proposal as part of the street scape. The Public Arts Commission will continue to move forward with their proposal and will be speaking about the solicitation process. The Public Arts Commission would like a council member to sit in on the meetings to provide feedback if interested. The PAC will bring a project and costs to the Council some time in January to see if/how the Council would like to proceed. Kent Exner noted that staff suggests that the Council decide on pillar design and location so that it can be passed on to MnDOT. Also, Council Member Cook spoke about the HAWK system application for the pedestrian crossing at Hwy 7 West/Montana Street that the City recently submitted for funding. Council Member Cook spoke about a different type of pedestrian signal system in St. Francis. Although the system in St. Francis isn't as large of a scale as the one being proposed in Hutchinson, he noted that a serious pedestrian accident had occurred while that system was being used in St. Francis. That accident happened at night and with the length of the Montana Street crossing he suggested that having crossing flags available may be good to consider also. Gary Forcier — Mayor Forcier warned residents of scams that float around and to be aware of things that sound too good to be true. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 7:30 p.m. Motion carried unanimously.