11-13-2018 CCM Workshop (Enterprise Funds)HUTCHINSON CITY COUNCIL
REVIEW OF 2019 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 13, 2018, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:05 p.m. Members present included Chad
Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were: Matt
Jaunich, City Administrator; Kent Exner, City Engineer; Andy Reid, Finance Director; Andy
Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; John Olson, Public Works
Manager; and Tim Gratke, Water/Wastewater Supervisor.
REVIEW OF 2019 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
proposed budget for 2019 which sees a total revenue increase of 1.8%. Mr. Jaunich noted that
since 2007, total sales have increased at an average annual rate of 3% and the customer count has
increased by an average annual rate of 1.5%. Sunday liquor is having a minimal impact on sales.
Proposed expenses for 2019 have increased 2.0%. This includes a budgeted capital item for a
replacement of cooler equipment. The debt service is related to the 2005 store upgrades and the
loan will be repaid in 2020. The budget includes a proposed 2019 fund balance of $1,517,444.
Mr. Jaunich also provided a 10-year liquor fund forecast. General discussion was held regarding
Sunday sales and store staffing. The topic of wine in grocery stores was also discussed.
Creekside Budget
Mr. Jaunich explained that Creekside's 2019 production model includes a 16.4% increase in total
bagged product sales, due mainly to an increase in sales to Cub Foods with total revenue
increasing 18.5%. Bulk sales are estimated to increase 6%. Total expenses are budgeted to
increase 14.3% due to the increase of one full-time staff member. There is an 81% increase in
debt service for a new compost turner. The ending cash balance for Creekside is budgeted at
$2,261,307. Mr. Jaunich also provided a 10-year compost fund forecast.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 1.4% from 2018.
The residential rates have held flat with no rate increase since 2008 and will have no increase in
2018. Expenses for the refuse/garbage budget will see an increase of 13.3% for 2019. This is
mainly due to a large increase in capital outlay. Capital costs include a walking floor trailer and
source -separated building improvements at Creekside. The ending cash balance for
Refuse/Garbage is budgeted at $1,363,563. Mr. Jaunich provided a 10-year refuse fund forecast.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a 2.7% decrease in total revenue for
2019. There will be no rate increase in 2019 and hasn't been since 2011. Water fund expenses
are budgeted at a 0.5% decrease. The ending cash balance for the water fund budget is budgeted
at $3,671,447. Mr. Jaunich provided a 10-year water fund forecast. Council Member Cook noted
that water meter replacements are not included in the CIP and he asked if they should be included
due to the revenue situation. Kent Exner noted that they could be funded with a short-term fee
and then be included in the CIP. Cook also noted that approximately $160,000 is spent on
electricity at the plant and he suggested looking at solar power. He noted that solar power is
$3.00/lot and a 5K system costs about $19,000. Kent Exner noted that the environmental
manager has been working with Ameresco and is looking at sites for potential solar energy
projects.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a 3.7% decrease in revenues for 2019.
Sewer rates will see no increase in 2019 and haven't since 2011. Total expenses have a budgeted
decrease of 5.1%. The sewer fund budget has an ending cash balance budgeted at $6,218,433.
Mr. Jaunich provided a 10-year sewer fund forecast.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference
to local option sales tax, which included: local sales tax on a $100 purchase amounts to S.050;
local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of
vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold;
local sales tax is applicable to any sale made within city limits as determined by the last four
digits of your zip code; point of possession determines taxability; purchases item/service
received/performed within city limits is subject to the local sales tax; purchased items/service is
received/performed outside city limits ex exempt from local sales tax; organizations exempt from
paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other
nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debt is an option
if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also
allows the City to build healthy cash reserves to help with annual street projects with water &
sewer infrastructure improvements, improvements that may be needed in each facility, other
projects that create efficiencies and stable water/sewer rates. Mr. Jaunich reviewed the
outstanding debt.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
4.5%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at
an 7.8% increase. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. There is a 42.5% increase in debt service to account for
a new street sweeper. The ending cash balance in the stormwater fund budget for 2019 is
S1,099,156. Mr. Jaunich provided a 10-year stormwater fund forecast.
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr.
Jaunich noted that the liquor fund continues to do well. There are no rate changes for garbage,
water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund
transfers into the general fund account for 5.6% of general fund revenue. Cash balances continue
to remain healthy. Capital needs are starting to increase in the Creekside/Water/Sewer funds. In
addition, regulatory agencies may impact future needs.
General discussion was held regarding capital needs.
General Fund Budget Update
Mr. Jaunich provided an update on the proposed 2019 general fund budget. Expenses have been
reduced by $46,512 from the preliminary budget. This is a combination of revenue increases and
expense decreases. Staff reduced the HSA transfer by $28,000 in 2019. This should be able to be
fully phased -out the self insurance funding over five years. The vehicle funding was increased by
$50,000 to a total of $275,000. Departmental trend adjustments have been made. Budgetary
impacts may be seen from the employee open enrollment in the various insurance plans. The tax
levy is proposed to increase 4%. Mr. Jaunich explained that Price of Government for the City of
Hutchinson which is cents for every dollar .... is a total of 2.9%. Mr. Jaunich also provided a copy
of the five-year general fund forecast which includes a 3.3% inflation factor for insurance costs.
Lastly Mr. Jaunich provided an update/review on the CIP. Minor adjustments have been made
since July/August with overall costs increasing by $39,765 which impacts years 2019 & 2020.
There is potential for some additional adjustments before approval in December as directors have
been given until the end of November to make any changes. There are adjustments that will be
needed for the South Grade Road/Trail funding and numbers need to be sharpened to meet the
$1.9 million debt target.
Cook asked various questions regarding items included in the CIP as well as overtime hours in
the budget and building permit revenues. Cook also asked for an update on the rental inspection
program.
3. Adjournment
Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:25 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator