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11-28-2018 HUCCPHUTCHINSON UTILITIES COMMISSION AGENDA REGULAR MEETING November 28t', 2018 3:00 p.m. 1. CONFLICT OF INTEREST 2. APPROVE CONSENT AGENDA a. Approve Minutes b. Ratify Payment of Bills 3. APPROVE FINANCIAL STATEMENTS 4. OPEN FORUM 5. COMMUNICATION a. City Administrator b. Divisions C. Legal d. Human Resources e. General Manager 6. POLICIES a. Review Policies i. Landlord Acknowledgement ii. Inserts with Utility Bills iii. Training & Education Assistance iv. Workplace Accommodation v. Unpaid Extended Leave of Absence vi. Family Death vii. Emergency Leave viii.Military Leave ix. Jury, Witness or Board Duty x. Volunteer Fire or Rescue Squad Duty xi. School Conference Leave xii. Bone Marrow/Organ Donation Leave b. Approve Changes i. After Hours Reconnection Policy ii. Retirement Program 7. UNFINISHED BUSINESS a. None 8. NEW BUSINESS a. Approve Non -Waiver of Tort Liability Limits for General Liability b. Discuss Date for Performance Review of Hutchinson Utilities General Manager Discussion of re -appointment of Don Martinez Formal Action -Discussion of EDA Incubator Building Covered Utility Services ADJOURN MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, October 31, 2018 Call to order — 3:00 p.m. President Monty Morrow called the meeting to order. Members present: President Monty Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez; Commissioner Matt Cheney; GM Jeremy Carter; Attorney Marc Sebora: Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Cheney to approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Jared Martig presented the financial statements. Similar to month past. Electric Division MRES purchased power decreased by $8,293. Gas Division showed a decrease in revenue by $35K due to a calculated fuel error. GM Carter added in the Electric Division all classes are up through the first three quarters with the exception of Industrial class, which is down due to HTI load and transition of building to Uponor. Right now Uponor is in the Large General customer class. All the classes in the Gas Division are up. Motion by Commissioner Wendorff, second by Commissioner Hanson to approve the financial statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator— Matthew Jaunich -Absent b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to Report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to Report iii. Randy Blake, Production Manager - 1. Moving into General Contract Mode, busy the next couple of months iv. John Webster, Natural Gas Division Manager- 1. Was at the Emerson Global Exchange in San Antonio, Texas at the beginning of the month to give a presentation and it went very well. GM Carter thanked the Commission for allowing and supporting the Staff attending these conferences. The Commissioners congratulated John. v. Jared Martig, Financial Manager- 1. HUC will be receiving a 3% decrease next year with MRES c. Human Resources - Brenda Ewing — Absent d. Legal — Marc Sebora — Nothing to report e. General Manager — Jeremy Carter i. Working on the Budget. Would like to schedule a preliminary discussion next week to allow the Commissioners six weeks to ask questions. ii. Had the MRES Area meeting in Alexandria last week. Looking at a $380K decrease with MRES for next year however, transmission will be increasing by $750K. iii. After the MRES Area meeting a Round Table discussion was held. Topics included customer service, late fees, and billing cycles. iv. Conversations are being held on a new Affordable Clean Energy (ACE) Plan, which would take the place of the Clean Power Plan. v. Working on Medical Insurance and General Liability. 6. Policies a. Review Policies i. Budget Payment Plan ii. Explanation of Billing Procedure iii. Disconnection of Residential Services by HUC iv. Disconnection of Commercial Services by HUC v. Vacation vi. Holidays vii. Life Insurance viii. Health/Dental Insurance ix. Disability Insurance x. Family & Medical Leave xi. Pregnancy & Parental Leave xii. Sick Leave xiii. SickNacation Leave Donation No changes recommended at this time. b. Approve Changes No changes made to the policies under review. 7. Unfinished Business 8. New Business a. Approve Requisition #007746 — 2019 Ford F550 Chassis 2 Mr. Hunstad presented Requisition #007746. The truck Chassis was ordered with Requisition #007482 in March 2018 for $53,007.85. HUC was notified that the 2018's are no longer available. The State Bid price for the 2019 is $53,410.27, an increase of $402.42. A motion by Commissioner Hanson, second by Commissioner Cheney to Approve Requisition #007746 — 2019 Ford F550 Chassis. Motion carried unanimously. b. Approve HCP Reservation Agreement Mr. Webster presented the Heartland Corn Products (HCP) Reservation Agreement. HCP would like to reserve firm natural gas capacity on the Hutchinson pipeline in the amount of 15,000 Dth/Day starting on November 1, 2018 through November 1, 2024. HCP shall have the right to elect to convert the reserved capacity to firm transportation capacity to transport on the Hutchinson pipeline up to 15,000 Dth/day on or before November 1, 2024. HCP will be paying HUC $125K annually to reserve the capacity. Commissioner Hanson inquired how the price was established. As part of the rate study, UFS was charged with determining a transportation rate for the natural gas pipeline. HUC shall review this information and develop a transportation rate for all transporters on the pipeline in 2019. Discussions were held if this amount of capacity would hinder HUC or someone else from using the pipeline. Mr. Webster noted that a software model was ran multiple times and the pipeline will still flow; HUC does have a lot of capacity. HCP is very committed to HUC and is looking into the future. GM Carter added as HUC moves forward with these types of agreements a policy may have to be adopted. Staff wants to establish what a market completive rate would be that still gives HUC a fair rate of return. There are different risks with different customers. Rates may consist of one single rate or a range may need to be created. After discussion, a motion by Commissioner Martinez, second by Commissioner Hanson to approve HCP Reservation Agreement. Motion carried unanimously. c. Approve Rescheduling the December Regular Commission Meeting to Wednesday, December 19, 2018. A motion by Commissioner Cheney, second by Commissioner Hanson to Approve Rescheduling the December Regular Commission Meeting to Wednesday, December 19, 2018. Motion carried unanimously. d. Award the Electrical Installation Bid to Quade Electric for Units 6 & 7 3 GM Carter discussed awarding the Electrical Installation Bid to Quade Electric for Units 6 & 7. Two contractors attended the mandatory pre -bid meeting on October 15. Of the two contractors, one contractor pulled out because the company would not have been competitive with their bid. Quade Electric came in with a bid of $396,730.00; this is an increase from their original bid in September by $68,490.00. Quade Electric increased the bid to compensate for overtime. After discussion, a motion by Commissioner Wendorff, second by Commissioner Cheney to Award the Electrical Installation Bid to Quade Electric for Units 6&7. e. EDA Incubator Building Discussion GM Carter provided an overview of the EDA Incubator Building discussion. When the incubator building was built, the EDA inquired if there was any help that HUC could provide with cost sharing some of the construction work for the building. In addition, the EDA would like to know if the Commission would consider covering a portion of the electric and gas utilities for the office portion of the building. HUC is legally able to provide help to government entities however; HUC cannot provide help to non -government entities. The Board needs to consider what path this action would go in the future. Different boards may have different views. Financially there is not a real major impact either way. Questions were raised on what happens when there are changes within the EDA building; people moving in and out and open spaces. GM Carter noted the covered portion would only be the EDA office and conference room. Discussions were held on which other types of government entities may request a portion of the utilities to be covered. In addition, there seems to be many intangibles and unknowns. President Morrow thanked the Commission for the discussion with good points made on both sides. It was asked of the Board to continue to think about and ask GM Carter questions so this topic can be revisited at a later date. f. Performance Pay Matrix Discussion GM Carter opened the discussion of the Performance Pay Matrix by recapping the conversations that started in 2016. Every pay grade was evaluated by the compensation study to make sure HUC was being market competitive along with legally having internal pay equity. At that time, HUC had multiple employees outside the approved salary ranges for each position. If HUC has modest pay grid moves in the future, some employees hourly rates may move or already be at the top of their respective range and be capped. In addition, there were conversations about changing the performance -based system and having a different % increase associated at various intervals on a job positions pay scale. Currently, performance pay for non -union employees has correlation 12 to the union contract. Part of the discussion is to gauge the Commissioners on whether moving down a different path is something the Commission would like to explore. The past conversations have centered on a regressive pay system as employees get to the top of their pay range. GM Carter added his view from 2 years ago has changed. First, half of the non -union employees are already at or near the top of their current pay range, which reduces the monetary impact an employee will receive under a new pay system. So the performance -based system discussed may not mean as much as it once did. Second, the conferences and training held lately are expressing how the energy industry is losing employees and recognizes what it takes to run an organization by retaining its employees. HUC has made many changes in the last five years. If their needs to be a change to the non -union employees pay system, the commission needs to keep the union employees and future union contracts in mind to maintain internal pay equity and a correlation between job positions. After much discussion, it was decided that this topic deserves time and due diligence. GM Carter was asked by the Commission to sit and talk with Staff on the topic and more discussion and consideration will be taken at a Special Meeting coming up. 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 4:34p.m. Motion carried unanimously. Robert Wendorff, Secretary ATTEST: Monty Morrow, President 5 MINUTES Special Meeting — Hutchinson Utilities Commission Thursday, November 9, 2018 Call to order — 9:00 a.m. President Morrow called the meeting to order. Members present: President Monty Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez; Commissioner Matt Cheney; General Manager Jeremy Carter; Attorney Marc Sebora Others present: Dan Lang, Dave Hunstad, Jared Martig, John Webster, Brenda Ewing, Angie Radke. The purpose of the special meeting is to discuss the Preliminary 2019 Budget, discuss the Performance Pay Matrix, discuss the EDA Incubator Building and to Approve the Agreement/Contract to Quade Electric for Electrical Installation of Units 6 & 7. President Morrow asked the Commission if there was a motion to approve the Agenda. Motion by Commissioner Martinez, second by Commissioner Cheney to approve the Agenda. Motion carried unanimously. GM Carter spoke about the Preliminary 2019 Budget. GM Carter highlighted for Combined Divisions, Revenues are at $41.6m, expenses at $40.4m with a Net profit of $1.1m. 2019 Retail Customer Sales, which includes $2.OM in Power Cost Adjustment (PCA). Net increase in retail customer sales over 2018 Budget is $793k, which is a 3.1 % increase. Commissioner Hanson inquired if there were any classes that increased or decreased by more than 1 %. GM Carter noted that all the classes are very consistent; any variation would depend on weather. GM Carter reviewed the Sales for Resales stating that there was an increase of $432k over the 2018 budget. Other Revenues are consistent to what 2018 showed. GM Carter reviewed the pictorial graphs. These graphs show the overall comparison as to how the revenue is derived. The Consumption History graph shows a snapshot of each customer class loads, which is fairly flat. GM Carter spoke on the Electric Division Expense Budget Highlights. Continuing to work on Health Insurance. Waiting for various carriers to provide quotes yet. Medica will consider HUC a small group for 2019. As of now projected a 10% increase. PILOT was increased up to 4% of revenues. Significant increase will be GRE/MISO transmission expense of $750k. After discussion of the Electric Division preliminary budget, GM Carter reviewed an overview of the Natural Gas Division. Retail Customer Sales has a decrease of $428k. At the start of 2018, HUC had not given back credits for the first 3 months. 3M and HTI showed an increase in revenue from contract sales of $156k. GM Carter concluded by reviewing the pictorial graphs and expense budget highlights of the Natural Gas Division. Overall fairly consistent. GM Carter asked the Commission if there were any questions. After some discussion, GM Carter addressed the Commission to see if there are any questions. GM Carter spoke about the Performance Pay Matrix. GM Carter did have communications with Staff and non -management about the Performance Pay Matrix. The consensus was there is not a real need for a change, this is not an issue now what is the incentive to change. In 2016, HUC instituted a grid by being market competitive to maintain good employees. At that time, HUC already had multiple employees outside the approved salary ranges for each position so a lump sum was created. As the grid has moved, six of the twelve non -union employees are now at the top of the grid. Ideas about creating a more goal structured system that employees can achieve have been discussed. President Morrow recognized Brenda Ewing, Human Resources Director, and inquired if she had additional input to offer. Ms. Ewing talked about the various components that HUC is cognizant of when considering employee compensation including, internal equity, pay equity, and remaining competitive with our defined market. Ms. Ewing added that the most recent job evaluation and compensation study was conducted in 2015/2016, and recommended that a study be done every five years to ensure HUC compensation is compliant and accurate. After much discussion, the Commissioners agreed this is a sensitive conversation with many dynamics. Looking to make a policy for years to come may be good for right now but may not be right for the future. All companies struggle with staff and labor force along with pay equity. Utilities today is in a different place then what it was years ago. This topic will continue to stay on the radar and each commissioner should talk with Jeremy if there are any additional questions. President Morrow recapped the conversations that were held at the October 31 Commission meeting on the EDA Incubator Building. GM Carter noted that Commissioners are at different positions. Everyone knows that EDA is good for the community, so there is no right or wrong. Conversations about drafting something in the bylaws have been discussed however, the Commission needs to decide. It is not uncommon for public utilities to provide services to the EDA or other government city functions. Philosophically where does HUC want to be? There are many options available and whatever is decided now does not mean it cannot change in the future. After viewpoints from all commissioners were made, it was decided that this topic needs more consideration. In addition, within this time Commissioners need to take time to communicate with GM Carter on any questions there may be. GM Carter requested for the Approval of the Agreement/Contract to Quade Electric for the Electrical Installation of Units 6 & 7 be tabled for today. GM Carter noted that Quade Electric is having issues receiving the appropriate dollar amount on the Certificate of Insurance. GM Carter added that Staff would give Quade Electric a week to try to get that paperwork together. President Morrow thanked Staff and the Commissioners for the discussions today. There being no further business, a motion by Commissioner Hanson, second by Commissioner Wendorff to adjourn the meeting at 10.28 a.m. Motion was unanimously carried. ATTEST: Monty Morrow, President Robert Wendorff, Secretary MINUTES Special Meeting — Hutchinson Utilities Commission Tuesday, November 20, 2018 Call to order — 7:30 a.m. President Morrow called the meeting to order. Members present: President Monty Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez; Commissioner Matt Cheney; General Manager Jeremy Carter; Attorney Marc Sebora Others present: Angie Radke. The purpose of the special meeting is to Approve the Agreement/Contract to Quade Electric for the Electrical Installation of Units 6 & 7. GM Carter presented the electrical installation bid from Quade Electric. HUC has received the Certificate of Insurance along with the Performance and Payment Bonds and is asking the Commission to approve the Agreement/Contract to Quade Electric for the Electrical Installation of Units 6 & 7. If approved, the electrical portion will start this week. This is the final portion of the project before the commissioning, which is planned to start in April. Motion by Commissioner Hanson, second by Commissioner Martinez to Approve the Agreement/contract to Quade Electric for the Electrical Installation of Units 6 & 7. Motion carried unanimously. There being no further business, a motion by Commissioner Cheney, second by Commissioner Wendorff to adjourn the meeting at 7:37a.m. Motion was unanimously carried. 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H a a a W O H O rt rt z rz H P: H (3 H U H O O H O a H H O .11 H P: Pa H H a) a) H P: P: H f-I H Pa l) U) H H J-) a) U1 N C7 z � C) rt rt N g u u � U W O rz N O M i7 W W M a rt rz '0 U CSl U a1-0 a w z x z 0 a a) z W z a w o cn z w o ,� w a W w W w w a)0 � O H C7 O -P J-) C7 x H H C7 'i bi 4-I a a O O w H H +) �-j H O H H H '1 H H W S; U U U U U a a U H J-) a W Hrl W W Ul Ul W U1 H H w .rl a) H J-) P: z rt H x P: 'i ri x H H H x +) a) H O [� Pa �D H U Pa x x U X�D �D U �D X �D H z W N a Q � z z a w Q z H w a � o 0 0 W 0. O H w z 04 H Q E E n O z rH O H rf) �D a s n x x z W x H a � H '�' 0 h a O O a x x Q� z N N ° ° UWi n o Q H w U Q Q H H a oW H w W N N Q a a UHi Pa H c/) H �D �D FG H H H H U 04 W W O W W U U U W N N Q Q OD N N N N co M 61 61 61 61 61 61 61 61 61 U U U U W W W W W W W W W co co C7 C7 C7 C7 C7 C7 C7 C7 C7 E-i E-i U U H H of of of of of of of of of Q Q H H H H H H H H H z z N O N O N O N O N O N O N O N O N O N H H O O O O O O O O O W H H H H H H H H H HUTCHINSON UTILITIES COMMISSION COMBINED DIVISIONS FINANCIAL REPORT FOR OCTOBER, 2018 I�i �r��i�l�i(�h'^�liiii�������(((�I�Illlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllh�flll �I((((((((��������������Illlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll�llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll���f(l�'�I'�iiiii�������(((�I�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 83.3% of Year Comp. 2018 2017 Di %Chnq 2018 2017 Di %Chnq Full YrBud %of Bud Combined Division Customer Revenue $ 2,800,507 $ 2,742,589 $ 57,918 2.1% $ 29,938,717 $ 28,863,919 $ 1,074,798 3.7% $ 35,763,605 83.7% Sales for Resale $ 284,798 $ 177,127 $ 107,671 60.8% $ 2,681,305 $ 1,808,418 $ 872,887 48.3% $ 2,519,200 106.4% NU Transportation $ 106,958 $ 88,601 $ 18,357 20.7% $ 777,964 $ 755,878 $ 22,087 2.9% $ 739,440 105.2% Electric Division Transfer $ 54,697 $ 54,308 $ 389 0.7% $ 546,972 $ 543,083 $ 3,889 0.7% $ 656,366 83.3% Other Revenues $ 68,133 $ 117,828 $ (49,695) (42.2%) $ 538,212 $ 620,372 $ (82,160) (13.2%) $ 492,808 109.2% Interest Income $ 38,830 $ 12,916 $ 25,914 200.6% $ 288,392 $ 118,586 $ 169,806 143.2% $ 100,000 288.4% TOTAL REVENUES $ 3,353,923 $ 3,193,368 $ 160,555 5.0% $ 34,771,562 $ 32,710,254 $ 2,061,308 6.3% $ 40,271,419 86.3% Salaries & Benefits $ 499,786 $ 466,339 $ 33,446 7.17% $ 4,868,971 $ 4,617,338 $ 251,633 5.4% $ 6,363,429 76.5% Purchased Commodities $ 1,615,283 $ 1,531,100 $ 84,183 5.5% $ 16,841,540 $ 16,315,061 $ 526,479 3.2% $ 19,600,000 85.9% Transmission $ 152,098 $ 201,658 $ (49,560) (24.6%) $ 2,079,883 $ 2,126,256 $ (46,373) (2.2%) $ 2,630,000 79.1% Generator Fuel/Chem. $ 69,680 $ 44,747 $ 24,933 55.7% $ 1,040,999 $ 814,249 $ 226,749 27.8% $ 992,082 104.9% Depreciation $ 325,667 $ 317,333 $ 8,333 2.6% $ 3,256,667 $ 3,173,334 $ 83,333 2.6% $ 3,908,000 83.3% Transfers (Elect./City) $ 158,986 $ 154,003 $ 4,984 3.2% $ 1,589,862 $ 1,540,025 $ 49,837 3.2% $ 1,907,835 83.3% Operating Expense $ 211,580 $ 193,154 $ 18,427 9.5% $ 1,640,480 $ 1,889,211 $ (248,731) (13.2%) $ 2,490,809 65.9% Debt Interest $ 103,551 $ 62,391 $ 41,160 66.0% $ 1,035,514 $ 632,832 $ 402,682 63.6% $ 1,280,863 80.8% TOTAL EXPENSES $ 3,136,632 $ 2,970,725 $ 165,907 5.6% $ 32,353,915 $ 31,108,305 $ 1,245,610 4.0% $ 39,173,018 82.6% NET PROFIT/(LOSS) $ 217,291 $ 222,643 $ (5,352) (2.4%)l 2,417,647 $ 1,601,949 $ 815,698 50.9% $ 1,098,401 220.1% October October YTD YTD 2018 HUC 2018 2017 Change 2018 2017 Change Budget Target Gross Margin % 35.9% 35.1% 0.8% 34.4% 32.5% 1.8% 32.2% IIIIIIIIIIII� Operating Income Per Revenue $ (%) 7.2% 5.6% 1.6% 8.3% 5.1% 3.2% 5.2% Net Income Per Revenue $ (%): 6.5% 7.0% -0.5% 7.0% 4.9% 2.1% 2.7% HUTCHINSON UTILITIES COMMISSION ELECTRIC DIVISION FINANCIAL REPORT FOR OCTOBER, 2018 83.3% of Year Comp. 2018 2017 2 . %Chna 2018 2017 2 . %Chna Full YrBud %of Bud Electric Division Customer Revenue $ 1,981,385 $ 2,085,405 $ (104,020) (5.0%) $ 21,534,290 $ 21,333,920 $ 200,370 0.9% $ 25,325,189 85.0% Sales for Resale $ 284,798 $ 177,127 $ 107,671 60.8% $ 2,681,305 $ 1,808,418 $ 872,887 48.3% $ 2,519,200 106.4% Other Revenues $ 23,587 $ 91,944 $ (68,356) (74.3%) $ 228,700 $ 381,099 $ (152,399) (40.0%) $ 208,800 109.5% Interest Income $ 20,809 $ 6,458 $ 14,351 222.2% $ 158,136 $ 59,293 $ 98,844 166.7% $ 50,000 316.3% TOTAL REVENUES $ 2,310,580 $ 2,360,933 $ (50,354) (2.1%) $ 24,602,431 $ 23,582,730 $ 1,019,702 4.3% $ 28,103,189 87.5% Salaries & Benefits $ 386,674 $ 364,337 $ 22,337 6.1% $ 3,828,515 $ 3,617,444 $ 211,071 5.8% $ 4,942,964 77.5% Purchased Power $ 1,126,460 $ 1,162,931 $ (36,470) (3.1%) $ 12,372,904 $ 11,984,317 $ 388,587 3.2% $ 14,000,000 88.4% Transmission $ 152,098 $ 201,658 $ (49,560) (24.6%) $ 2,079,883 $ 2,126,256 $ (46,373) (2.2%) $ 2,630,000 79.1% Generator Fuel/Chem. $ 69,680 $ 44,747 $ 24,933 55.7% $ 1,040,999 $ 814,249 $ 226,749 27.8% $ 992,082 104.9% Depreciation $ 241,667 $ 233,333 $ 8,333 3.6% $ 2,416,667 $ 2,333,334 $ 83,333 3.6% $ 2,900,000 83.3% Transfers (Elect./City) $ 128,224 $ 123,408 $ 4,816 3.9% $ 1,282,244 $ 1,234,083 $ 48,162 3.9% $ 1,538,693 83.3% Operating Expense $ 154,352 $ 136,334 $ 18,018 13.2% $ 1,115,511 $ 1,324,051 $ (208,540) (15.8%) $ 1,613,834 69.1% Debt Interest $ 47,376 $ 1,133 $ 46,244 4,082.0% $ 473,764 $ 20,248 $ 453,515 2,239.8% $ 606,763 78.1% TOTAL EXPENSES $ 2,306,532 $ 2,267,880 $ 38,652 1.7% $ 24,610,486 $ 23,453,982 $ 1,156,504 4.9% $ 29,224,336 84.2% NET 4,048 $ 93,053 $/ (/89,0(((05) (95.7%) $ (8,055) $ 128,748 $ (1�366/,�80((((2) (106.3%) $ (1,121,147) 0.7% 83.3% of Year Comp. y S(P�Ry�)OFIT/((LLO/ASS/SSSS))/) ((((($ � 2018 2017 2 . %Chna 2018 2017 2 . %Chna Full YrBud %of Bud Electric Division Residential 3,561,071 3,471,301 89,770 2.59% 43,356,876 40,930,402 2,426,474 5.93% 50,432,797 86.0% All Electric 161,346 136,891 24,455 17.86% 2,003,729 1,824,663 179,066 9.81% 2,611,705 76.7% Small General 1,448,961 1,331,147 117,814 8.85% 15,906,056 14,829,322 1,076,734 7.26% 17,085,853 93.1% Large General 6,537,500 6,154,995 382,505 6.21% 66,601,440 62,909,380 3,692,060 5.87% 79,262,499 84.0% Industrial 10,607,000 11,249,000 (642,000) (5.71%) 110,064,000 114,668,000 (4,604,000) (4.02%) 134,707,856 81.7% Total KWH Sold 22,315,878 22,343,334 (27,456) (0.12%)t 237,932,101 235,161,767 2,770,334 1.18% 284,100,710 83.7% September October YTD YTD 2018 HUC 2018 2017 Change 2018 2017 Change Budget Target Gross Margin % 30.0% 28.7% 1.3% 26.7% 26.0% 0.7% 24.0% Operating Income Per Revenue $ (%) 1.0% 0.5% 0.6% 0.9% -0.7% 1.6% -2.0% ���IIIIIIIIIIIIIIII Net Income Per Revenue $ (%): 0.2% 3.9% -3.8% 0.0% 0.5% -0.6% -4.0% 0%-5% Customer Revenue per KWH: $0.0888 $0.0933 -$0.0045 $0.0900 $0.0903 -$0.0002 $0.0886 11llllllllllllllll� Total Power Supply Exp. per KWH: $0.0716 $0.0727 -$0.0010 $0.0750 $0.0733 $0.0018 $0.0750 Overall net income decreased by $89,005 mostly due to the increased interest expense on new bonds and lower customer revenue. Decreased customer revenue can be attributed to a lower PCA in 2018 vs. 2017. Sales for Resale of $284,798 consisted of $20,287 in market sales, $35,600 in the monthly tolling fee from Transalta, $112,911 in Transalta energy sales, and $116,000 in capacity sales to SMMPA. October 2017 Sales for Resale of $177,127 consisted of $16,604 in market sales, $34,400 in monthly tolling fees from Transalta, $30,123 in Transalta energy sales, and $96,000 in capacity sales to SMMPA. October 2016 Sales for Resale of $153,090 consisted of $17,619 in market sales, $34,400 in Transalta tolling fees, $34,571 in Transalta energy sales, and capacity sales to SMMPA for $66,500. Overall Purchased Power decreased by $36,470. MRES purchases decreased by $8,287 and market purchases/MISO costs decreased by $28,183. October power cost adjustment was $.00419/kwhr bringing in an additional $93,593 in revenue for the month and $1,401,810 YTD. Last year's power cost adjustment for October 2017 generated $212,115 in additional revenue for the month and $1,512,714 YTD. HUTCHINSON UTILITIES COMMISSION GAS DIVISION FINANCIAL REPORT FOR OCTOBER, 2018 2018 2017 2 . Gas Division Customer Revenue $ 819,122 $ 657,184 $ 161,938 Transportation $ 106,958 $ 88,601 $ 18,357 Electric Div. Transfer $ 54,697 $ 54,308 $ 389 Other Revenues $ 44,546 $ 25,884 $ 18,662 Interest Income $ 18,021 $ 6,458 $ 11,563 TOTAL REVENUES $ 1,043,344 $ 832,435 $ 210,909 Salaries & Benefits $ 113,112 $ 102,003 $ 11,110 Purchased Gas $ 488,822 $ 368,169 $ 120,653 Operating Expense $ 57,228 $ 56,820 $ 409 Depreciation $ 84,000 $ 84,000 $ Transfers (City) $ 30,762 $ 30,594 $ 168 Debt Interest $ 56,175 $ 61,258 $ (5,083) TOTAL EXPENSES $ 830,100 $ 702,845 $ 127,255 NET PROFIT/(LOSS) $ 213,244 $ 129,590 $ 83,654 Chna 2018 2017 2 . 24.6% $ 8,404,426 $ 7,529,999 $ 874,428 20.7% $ 777,964 $ 755,878 $ 22,087 0.7% $ 546,972 $ 543,083 $ 3,889 72.1% $ 309,513 $ 239,273 $ 70,240 179.1% $ 130,256 $ 59,293 $ 70,963 25.3%1 $ 10,169,131 $ 9,127,525 $ 1,041,606 10.9% $ 1,040,456 $ 999,894 $ 40,562 32.8% $ 4,468,636 $ 4,330,744 $ 137,892 0.7% $ 524,969 $ 565,160 $ (40,191) 0.0% $ 840,000 $ 840,000 $ 0.5% $ 307,618 $ 305,943 $ 1,676 0.0% $ 561,750 $ 612,584 $ (50,833) 18.1% $ 7,743,429 $ 7,654,323 $ 89,106 64.6% $ 2,425,701 $ 1,473,201 $ 952,500 Chna 83.3% of Year Full Yr Bud $ 10,438,416 Comp. % of Bud 80.5% 11.6% 2.9% $ 739,440 105.2% 0.7% $ 656,366 83.3% 29.4% $ 284,008 109.0% 119.7% $ 50,000 260.51/. 11.4%1 $ 12,168,230 83.6% 4.1% $ 1,420,465 3.2% $ 5,600,000 (7.1%) $ 876,975 0.0% $ 1,008,000 0.5% $ 369,142 8.32L $ 674,100 1.2% $ 9,948,682 64.7%1 $ 2,219,548 73.2% 79.8% 59.9% 83.3% 83.3% 83.3% 77.8% 109.3% 83.3% of Year Comp. 2018 2017 Di %Chnq 2018 2017 Di %Chnq Full YrBud %of Bud Gas Division Residential 30,119,233 22,298,558 7,820,675 35.07% 321,912,729 272,693,055 49,219,674 18.05% 449,582,000 71.6% Commercial 25,788,362 19,685,111 6,103,251 31.00% 259,823,476 226,966,967 32,856,509 14.48% 420,183,000 61.8% Industrial 69,658,693 69,371,631 287,062 041% 689,421,079 674,121,822 15,299,257 2.27% 786,836,000 87.6% Total CF Sold 125,566,288 111,355,300 14,210,988 12t%l 1,271,157,284 1,173,781,844 97,375,440 8.30%1 1,656,601,000 76.7% October October YTD YTD 2018 HUC 2018 2017 Change 2018 2017 Change Budget Target Gross Margin % 49.6% 53.1% -3.6% 53.3% 49.8% 3.5% 51.4% IIIIIIIIIIIIIIIIIIIIIIII ���� Operating Income Per Revenue $ (%) 21.6% 20.3% 1.3% 26.6% 20.4% 6.2% 22.1°% Net Income Per Revenue $ (%): 21.7% 16.2% 5.5% 24.9% 16.7% 8.2°% �pyN�NNpNp�p�p�p�N� 18.8°% ��MflIII�IIIIIIIIIIIIIIIIIyy Contracted Customer Rev. per CF: $0.0038 $0.0036 $0.0002 $0.0038 $0.0038 $0.0000 $0.0035pp�pp�pp��pp��pp�����ryry�I Customer Revenue per CF: $0.0099 $0.0097 $0.0002 $0.0099 $0.0100 $0.0000 $0.0088IIIIIIIIII���II�'' Total Power Supply Exp. per CF: $0.0040 $0.0034 $0.0006 $0.0036 $0.0038 ($0.0002) $0.0035 $0.0035 Natural Gas net income increased by $83,654 due to increased revenue. The increase in revenue was a combination of increased usage as well as a lower Fuel Credit Adjustment due to the error in September billing. October's fuel cost credit adjustment was $.59139/MCF totalling $35,731 for the month and $364,002 YTD. October 2017 credits totalled $71,013 for the month and $523,090 YTD. Current Assets UnrestrictedlUndesignated Cash Cash Petty Cash Designated Cash Capital Expenditures - Five Yr. CIP Payment in Lieu of Taxes Rate Stabilization - Electric Rate Stabilization - Gas Catastrophic Funds Restricted Cash Bond Interest Payment 2017 Bond Interest Payment 2012 Debt Service Reserve Funds Total Current Assets Receivables Accounts (net of uncollectible allowances) Interest Total Receivables Other Assets Inventory Prepaid Expenses Sales Tax Receivable Deferred Outflows - Electric Deferred Outflows - Gas Total Other Assets Total Current Assets Capital Assets Land & Land Rights Depreciable Capital Assets Accumulated Depreciation Construction - Work in Progress Total Net Capital Assets Total Assets HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED OCTOBER 31, 2018 Electric Gas Total Total Net Change Division Division 2018 2017 Total (YTD) 10,248,681.59 7,411,154.08 17,659,835.67 10,956,173.40 6,703,662.27 680.00 170.00 850.00 850.00 - 2,750,000.00 700,000.00 3,450,000.00 1,375,117.27 2,074,882.73 882,327.00 369,142.00 1,251,469.00 1,196,331.00 55,138.00 372,736.68 - 372,736.68 314,539.41 58,197.27 - 651,306.61 651,306.61 646,058.37 5,248.24 400,000.00 100,000.00 500,000.00 500,000.00 - 1,222,932.81 - 1,222,932.81 137,946.88 1,084,985.93 - 1,805,008.33 1,805,008.33 1,955,100.04 (150,091.71) 522,335.64 2,188,694.02 2,711,029.66 2,188,694.02 522,335.64 16,399,693.72 13,225,475.04 29,625,168.76 19,270,810.39 10,354,358.37 2,085,817.72 934,726.21 3,020,543.93 2,743,169.59 277,374.34 19,039.49 19,039.49 38,078.98 31,415.67 6,663.31 2,104,857.21 953,765.70 3,058,622.91 2,774,585.26 284,037.65 1,144,196.92 468,795.61 1,612,992.53 1,628,484.24 (15,491.71) 25,880.03 32,302.05 58,182.08 16,710.01 41,472.07 59,926.61 - 59,926.61 174,997.23 (115,070.62) 752,887.00 - 752,887.00 1,746,060.00 (993,173.00) - 250,962.00 250,962.00 582,020.00 (331,058.00) 1,982,890.56 752,059.66 2,734,950.22 4,148,271.48 (1,413,321.26) 20,487,441.49 14,931,300.40 35,418,741.89 26,193,667.13 9,225,074.76 690,368.40 3,899,918.60 4,590,287.00 4,591,691.75 (1,404.75) 89,600,430.17 41,294,704.69 130,895,134.86 128,040,060.14 2,855,074.72 (54,861,660.23) (15,846,585.00) (70,708,245.23) (67,505,160.07) (3,203,085.16) 11,754,385.17 357,952.19 12,112,337.36 1,760,039.57 10,352,297.79 47,183,523.51 29,705,990.48 76,889,513.99 66,886,631.39 10,002,882.60 67,670,965.00 44,637,290.88 112,308,255.88 93,080,298.52 19,227,957.36 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED OCTOBER 31, 2018 Electric Gas Total Total Net Change Division Division 2018 2017 Total (YTD) Current Liabilities Current Portion of Long-term Debt Bonds Payable - 1,295,000.00 1,295,000.00 1,220,000.00 75,000.00 Bond Premium - 185,608.32 185,608.32 185,608.32 - Accounts Payable 1,778,696.22 797,971.25 2,576,667.47 795,565.09 1,781,102.38 Accrued Expenses Accrued Interest 236,881.90 364,875.40 601,757.30 306,291.85 295,465.45 Accrued Payroll 111,487.47 31,487.26 142,974.73 120,418.30 22,556.43 Total Current Liabilities 2,127,065.59 2,674,942.23 4,802,007.82 2,627,883.56 2,174,124.26 Long -Term Liabilities Noncurrent Portion of Long-term Debt 2017 Bonds 16,675,000.00 - 16,675,000.00 - 16,675,000.00 2012 Bonds - 13,900,000.00 13,900,000.00 15,195,000.00 (1,295,000.00) 2003 Bonds - - - - - Bond Premium 2012 638,470.32 1,314,725.23 1,953,195.55 1,500,333.55 452,862.00 Pension Liability- Electric 3,083,440.00 - 3,083,440.00 4,226,202.00 (1,142,762.00) Pension Liability- Nat Gas - 1,027,813.00 1,027,813.00 1,408,734.00 (380,921.00) Accrued Vacation Payable 323,735.99 102,774.05 426,510.04 378,943.50 47,566.54 Accrued Severance 73,739.62 28,580.99 102,320.61 92,050.32 10,270.29 Deferred Outflows - Electric 794,370.00 - 794,370.00 569,910.00 224,460.00 Deferred Outflows - Nat Gas - 264,790.00 264,790.00 189,970.00 74,820.00 Total Long -Term Liabilities 21,588,755.93 16,638,683.27 38,227,439.20 23,561,143.37 14,666,295.83 Net Position Retained Earnings 43,955,143.48 25,323,665.38 69,278,808.86 66,891,271.59 2,387,537.27 Total Net Position 43,955,143.48 25,323,665.38 69,278,808.86 66,891,271.59 2,387,537.27 Total Liabilities and Net Position 67,670,965.00 44,637,290.88 112,308,255.88 93,080,298.52 19,227,957.36 Hutchinson Utilities Commission Cash -Designations Report, Combined 10/31/2018 Financial Institution Current Interest Rate Annual Interest Balance, October 2018 Balance, September 2018 Change in Cash/Reserve Position Savings, Checking, Investments varies Total Operating Funds varies varies 29,625,168.76 29,391,028.45 234,140.31 Debt Reserve Requirements Bond Covenants - sinking fund Debt Reserve Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds 29,625,168.76 29,391,028.45 234,140.31 3,027,941.14 2,810,226.84 217,714.30 2,188,694.02 2,188,694.02 - 5,216,635.16 4,998,920.86 217,714.30 Operating Reserve Min 60 days of 2018 Operating Bud. 5,868,920.00 5,868,920.00 Rate Stabalization Funds 1,024,043.29 1,024,043.29 PILOT Funds Charter (Formula Only) 1,251,469.00 1,251,469.00 Catastrophic Funds Risk Mitigation Amount 500,000.00 500,000.00 Capital Reserves 5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance) 3,450,000.00 3,450,000.00 Total Designated Funds 12,094,432.29 12,094,432.29 YE YE YE YE YTD HUC 2014 2015 2016 2017 2018 Target Debt to Asset 28.8% 32.0% 32.2% 40.8% 38.3% Current Ratio 2.26 2.52 3.06 5.73 5.97 RONA 0.05% 1.31% 2.17% 1.80% 2.40% Ftt� Change in Cash Balance (From 12131114 to 1013112018) Month End Electric Elec. Change Natural Gas Gas Change Total Total Change 10/31/2018 16,399,694 13,225,475 29,625,169 12/31/2017 23,213,245 (6,813,551) 10,702,689 2,522,786 33,915,934 (4,290,765) 12/31/2016 8,612,801 14,600,444 9,500,074 1,202,615 18,112,875 15,803,059 12/31/2015 6,170,790 2,442,011 9,037,373 462,701 15,208,163 2,904,712 12/31/2014 3,598,821 2,571,969 6,765,165 2,272,208 10,363,986 4,844,177 * 2017's Signifcant increase in cash balance is due to issuing bonds for the generator project. Hutchinson Utilities Commission Cash -Designations Report, Electric 10/31/2018 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest October 2018 September 2018 Position Savings, Checking, Investments varies varies varies 29,625,168.76 29,391,028.45 234,140.31 Total HUC Operating Funds 29,625,168.76 29,391,028.45 234,140.31 Debt Restricted Requirements Bond Covenants - sinking fund Operating Reserve Min 60 days of 2018 Operating Bud. Rate Stabalization Funds $400K-$1.2K PILOT Funds Charter (Formula Only) Catastrophic Funds Risk Mitigation Amount Capital Reserves 5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance) Total Designated Funds 1,222,932.81 1,169,310.18 53,622.63 4,387,223.00 4,387,223.00 372,736.68 372,736.68 882,327.00 882,327.00 400,000.00 400,000.00 2,750,000.00 2,750,000.00 8,792,286.68 8,792,286.68 Excess Reserves Less Restrictions & Designations, Electric 6,384fl474.23 6fl358fl968.95 25fl5O5.28 YE YE YE YE YTD APPA Ratio HUC 2014 2015 2016 2017 2018 5K-10K Cust. Target Debt to Asset Ratio (* w/Gen.) 7.4% 13.2% 16.1% 36.1% 35.0% 50.1% Current Ratio 2.48 2.95 3.57 10.70 8.46 2.43 �I�IIIIIIII��IIIIIIIIII RONA -3.1% -1.2% -0.4% -0.1% 0.0% NA >0% Hutchinson Utilities Commission Cash -Designations Report, Gas 10/31/2018 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest October 2018 September 2018 Position Savings, Checking, Investments varies varies Total HUC Operating Funds Debt Restricted Requirements Bond Covenants - sinking fund Debt Restricted Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds varies 29,625,168.76 29,391,028.45 234,140.31 29,625,168.76 29,391,028.45 234,140.31 1,805,008.33 1, 640, 916.66 164, 091.67 2,188,694.02 2,188,694.02 - 3,993,702.35 3,829,610.68 164,091.67 Operating Reserve Min 60 days of 2018 Operating Bud. 1,481,697.00 1,481,697.00 Rate Stabalization Funds $200K-$600K 651,306.61 651,306.61 PILOT Funds Charter (Formula Only) 369,142.00 369,142.00 Catastrophic Funds Risk Mitigation Amount 100,000.00 100,000.00 Capital Reserves 5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance) 700,000.00 700,000.00 Total Designated Funds 3,302,145.61 3,302,145.61 YE YE YE YE YTD HUC 2014 2015 2016 2017 2018 APGA Ratio Target Debt to Asset 55.6% 54.8% 51.5% 48.1% 43.3% TBD Current Ratio 2.07 2.17 2.59 2.72 4.00 TBD NN RONA 4.3% 4.7% 5.6% 5.0% 6.4% TBD 2 �2 �2 �2 �2 00000 Q Q Q Q Q N N N N N Q Q Q Q Q Q Q Q Q Q Q Q Q Q Z Z Z Z Z O) Z Z Z Z Z Z Z Z Z Z Z Z Z Z O N N N N V N N O W CO - O O O O O O N O O O O COMNOOOOOOMOCOO r 0 V 0 0 0 N I` O CO V 0 N O O O M N V I� o M O) CO O M N_ O co co CO V co M Lo O Lo co CO O O) 0 M O) � O 0 - O CO CO N N MLD 0 0 0 0 O 0 O O O o Ln N O O O O O O N O O O O N I- O CO co O V O O Lo N I� LU O O O O O O) O O Ln r I� Lo O co Lo 00 o) N M N N o o O LU co N O N CO M CO CO I-- o co O O O O) M co I- co I� r O) co O co O co CO CO CO V O I-- co Lo CO I` N o) I-- N o) V M M co O) r M O O) 0 O) CO O) N CO M N CO co N n V o) o Lo 0000000000 N V O O O O O O N O O O M O O 0000000 O O N O O LO Ln O O O) O N O V 000000000 O V 0 0 0 0 r r O CO V o I` O I` O O O O O O O O O O O) co M N V N o M mO V O O O O O O O O O O - o) co co coV co M Lo Lo Lo Lo o o o o o O o o O co V V V V V V CO I- N co O O) o o O M o o O O o r M N N N N N N N N O O O O) N N o N N N M M- N co co co N co V O o O Ln O o O O O O) I,-o O O O O O O O O O O O V co N O I- o) CO O O Lo O N co o o O o o O O O O N o co o N co o O) V O) O O) o co o co N I- O N I` o o M N o I- Ln co M N M N o) V O o) ID O o Ln N o O) M O) V N o I� N N O) CO co co Lo O) Lo V O) Ln N O co CO M N N A M O CO V � Ln CO V V V V CO Lo o) I- Lo - O) o O) O I- CO r O) CO V co V co co I- V V V V M M o CO O o V O) V Lo o) V V V o) o) o) Lo Lo co N N N N N N N N O O O O N N V N N N N N N co co co co co O O O O O O O O O O 000000000000010 O O O O O O O O O O O O O O O O O O O O O O O0 O O O O O O O O O O O O O O O O O O O O O O O O 0000000000 00000000000000 0000000000 v_OOOOOOOOOOOO V Lo Lo Lo Lo Lo Lo O Lo Lo O CO 00000000 000 N V V V V V V CO I- N co N 00000000 O 0 0 0 N N N N N N N N O O O O N N O N N N M M N co ] co co co CO O O) O) O) N O) N M O) CO O O O) O) N O co O N N N N N N N N N N N N N N c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co o I'- I` I` O) I� N Z V 0 O Z N N N N O N N N N N O O O O O O O O O O r O N M CO M O CO O) CO O N N I: CO Iz V O) O) M O N O O O O- 0 0 0- 0- 0 0 0 0 0- 0 0- 0 0 co co co co 0 I- 0 r 0 co co 0 0 0 0 0 0 I- r r r 0 000000000 0000000000000 Q N N N N N N N N N Q N N N N N N N N N N N N N co oI-I-I-rn1- z�co��commm 0 N N V CO CO O M M M V V V N N N O O 0000000 00000000 0 0 o o o o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 O O O O O O O Lo N CO O O Lo co o) CO o) O co Ln O O V Lo O O O O o V O) o Lo CO I` I` CO I- co N o) O) O V M o O - N O - O) - N - O) I- O co r- CO M - N I- N CO N N N N N N- N N O-- N--- N N N N- M 0 0 o o o o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0000000000 V Lo O O O O Ln O O O O O o o O M CO o O) 0 O O 0 Ln CO r O) Ln CO CO I� Ln M Ln O V O M 00 N 0 0 0 0 O) I Z O) I� � CO CO I� � CO COON O N N N N N N N N N O N N N N M M N N M Ln co F Z W � rn rn rn rn rn rn rn rn rn rn rn m m -o -o -o -o -o -o -o IS -o -o -o _ r O _ r co o o o o o o o 0 0 0 o O (n (n (n ~ W w w mmmm mm mm mm m - Z d Y R R R m m m R m m (o (o (o (o d N CiC)C') 2 QQQQQQD-QQQQY J I-- I-- U U U o U U U U U U U O` Q f/1 f/1 f/1 f/1 f/1 f/1 J J J m O b o b b o o __= C Cj uj C C C C C C C C C C C m F O D D D D D D D D D D �00 C�000 LL LL LL � to to to to to to to to to to to to to to N N N N N N N N N N N N N N U U U U U U U U U U U U U U N N N N N N N N N N N N N N C C C C C C C C C C C C C C N N N N N N N N N N N N N N m m m m m m m m m m > > > > > > > > > > > > > > > > > > > > > > > > > > > > C C C C C C C C C C C C C C LL LL LL LL LL LL LL LL LL LL R R R R R R R R R R R R R R N N >N > N > N >N > N > N > N > N > N > N NN NN NN NN NN NN NN NN NN NN NN NN N N >>> >>>>>>> U U U U U U U U U U U U U U O N N `r N 0 0 0 0 0 0 o N a b O ri N a � � a o N Lo co co O O o COO o) CO co co O 00 M O tD m d W mO O ON O V a O N a v M O W (] Co O Lo M M R CO o V O V O W''... 0 0 0 o o V 69 N fV R O o N N M V o j J N M V b lD O N O O O O o o O O o o O O N N O O o O o O N O O o O o O N O O o O o O N O O o O o O N O O o O o O N O O o O o O N O O o O o O N d � eel d O O N o o of o o o w N Lo C(O N r C R n O M y O 0 0 0 0 o O o C R o N M O O c FO � V M o CO N O O co o q O aM u N V O M N Ln CO V o f0 3 W w V I� co O) O) _ co co o V r N > oQ Co V N CL ,,.,. M R O 69 CO I- O) 0) I� N ; o 0 0 0 0 Q R I` co O O 0 0 tL \ O N O W Ln M M CO r rO V V M W w , O M M o w 4L N R CO V V Lo O F� r o V V Cfl V o I- O) � � I ~ o N m Q U Y 0 F m N O E o ~ o 0 d C - (D U a+ e C m O O D C) CD .5 E E d o O C7 ELECTRIC DIVISION Operating Revenue October 2018 CLASS AMOUNT KWH /KWH Street Lights $0.54 10 $0.05400 Electric Residential Service $373,399.45 3,561,071 $0.10486 All Electric Residential Service $16,813.89 161,346 $0.10421 Electric Small General Service $145,311.81 1,448,961 $0.10029 Electric Large General Service $615,478.01 6,537,500 $0.09415 Electric Large Industrial Service $830,381.23 10,607,000 $0.07829 Total $1,981,384.93 22,315,888 $0.08879 Power Adjustment $0.00419 Rate Without Power Adjustment $0.08460 Electric Division Year -to -Date 02018$A--t 02017$A-nt ®2018 KWH110 02017KWH110 28,000,000 27,000,000 26,000,000 25,000,000 24,000,000 23,000,000 22,000,000 21,000,000 20,000,000 19,000,000 18,000,000 17,000,000 16,000,000 15,000,000 14,000,000 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Street Lights Residential All Elec. Small Gen. Large Gen. Large For Resale Total Resid. Srv. Srv. Industrial NOTE: Sales for resale includes capacity sales, market sales and Transalta sales. NATURAL GAS DIVISION Operating Revenue OCTOBER 2018 CLASS AMOUNT MCF /$ MCF Residential $288,757.99 30,119 $9.58724 Commercial $231,772.14 25,788 $8.98760 Large Industrial $298,592.00 69,659 $4.28648 Total $819,122.13 125,566 $6.52344 Fuel Adjustment-$0.00059 Rate Without Fuel Adjustment $7.11344 Natural Gas Division Year -to -Date ® 2018 $ Amount 132017 $ Amount ® 2018 MCF 132017 MCF 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Gas Residential Gas Commercial Large Industrial Total IEnllectrk Production Work Total Order DesLdSauon I aterualls Labor Buom g-4 11708 Units 6 & 7 $ 1.4,369,702.00 $ $ 4,369,702.00 11801 Unit 8 Budding Slpauncrete J rsmt Replacement 10,00 nm $ 10,000.00 1 802 Urnk I Controi MUng Air Comd'Moinft 15,000.00 $ 1.5,000..00 803 Na t I CoOrn 'i`ower Pliphng Repro ace n'ne nt 3.50,000.00 $ 350,000.00 11804 Soft Saari Motor Co nbrolllle rs for AUr SupjpOy Fan 8,000.00 2,000m $ 10,000.00 1805 Replace Stage 3...5 IHPC Blades 150YOOC.00 $ 1.50,000.00 11806 4,Um'Ut 1 CIf MS Data Logger 30,000.00 $ 30,000M 1807 Naunt I Pipe Replacement nt Engrrneedng 7,000.00 $ 7,O4D0.00 $ 14,939,702.00 $ 2,000.00 $ 1.4,9411,702M Total Percentage Actuai Difference Coa leted $ 10,945,51039 039 $ (3,42_4, 191.21) 65% - $ Q10,000mp 00% 5,461.96 $ (9,538.04) 100% - $ (350,000.00) 14,960.70 .$ 4,96030 100% $ (150,000.00) 100% $ (30,090M) $ (7,000.00) .........(3 ...� $ 10,965,933.4 3, 7.5,76$..55) Electric Distribution Work Total Total Percentage Order Descn ration pwwwww Materials Labor Budgeted Actual Difference Corn pleted 21801 Pole Repair or Replacement 15,000.00 - 15,000.00 - $ (15,000.00) 21802 Hutch Substation Roof Replacement 10,000.00 10,000.00 $ (10,000.00) 21803 Station Equipment 10,000.00 10,000.00 19,415.38 $ 9,415.38 100% 21804 Duct for Reconductor 15,000.00 65,000.00 80,000.00 24,523.82 $ (55,476.18) 75% 21805 Uponer New Feed 85,000.00 50,000.00 135,000.00 160,556.71 $ 25,556.71 90% 21806 Feeder 16 and 17 Reconductor 30,000.00 70,000.00 100,000.00 49,989.46 $ (50,010.54) 50% 21807 MITGI New Feed 80,000.00 35,000.00 115,000.00 61,322.09 $ (53,677.91) 75% 21808 New Developments 50,000.00 50,000.00 90,547.62 $ 40,547.62 75% 21809 Century Court Apartments 20,000.00 15,000.00 35,000.00 7,759.67 $ (27,240.33) 30% 21810 Century Avenue Trail Work Feeder 22 10,000.00 10,000.00 20,000.00 7,547.65 $ (12,452.35) 50% 21811 New Developments Transformers 50,000.00 50,000.00 15,208.96 $ (34,791.04) 50% 21812 Plant 14160 Generator Transformer Repl 70,000.00 5,000.00 75,000.00 $ (75,000.00) 21813 Transformer Replacements 40,000.00 14,000.00 54,000.00 29,999.22 $ (24,000.78) 25% 21814 Century Court Apartments 10,000.00 3,000.00 13,000.00 $ (13,000.00) 21815 Meters 30,000.00 - 30,000.00 18,227.68 $ (11,772.32) 50% $ 525, 000.00 $ 267,000.00 $ 792,000.00 $ 485,098.26 $ (3-......,9...174 06,90.74) Administrative Total Work Order Descriptio aq4jeted 51801 Replace 2008 Super Duty Bucket Truck 140,000Z0 51802 Replace 2007 Metering Van 25,750.00 51803 Replace 2006 Production Dodge Dakota 25,000.00 51804 Replace 2006 For F150 25,750.00 51805 Replace Vehicle #433 37,080.00 Total Percentage Actual Difference Completed 140,000.00 23,887.64 1,862.36 100% 26,079.22 (1,079.22) 100% 26,079.22 (329.22) 100% 43,375.78 (6,295.78) 100% $ 119,421.86 $ (134,158A4) Work Order Description 61801 Transmission Lateral to HCP - ROW Easements 61802 Transmission Lateral to HCP - Materials and Permits 61803 Lafayette Interconnect Metering Upgrade 61804 Locator 61805 Misc Developments and Improvements 61806 Regulator Station Improvements 61807 Service Lines 61808 Meters, AMI, and all Fittings 61809 Industrial Metering and Regulation Natural Gas Total Total Percentage Materials Labor Buditeted Actual Difference Co !pled $ 500,000.00 $ 4,200.00 $ 504,200.00 $ $ (504,200.00) 1,000,000.00 4,200.00 1,004,200.00 $ (1,004,200.00) 90,000.00 18,000.00 108,000.00 14,497.34 $ (93,502.66) 25% 6,000.00 - $ 6,000.00 7,674.16 $ 1,674.16 100% 125,000.00 28,000.00 $ 153,000.00 53,856.06 $ (99,143.94) 65% 15,000.00 4,900.00 $ 19,900.00 - $ (19,900.00) 55,000.00 31,500.00 $ 86,500.00 67,976.56 $ (18,523.44) 80% 90,000.00 4,900.00 $ 94,900.00 105,359.29 $ 10,459.29 90% 80,000.00 7,000.00 $ 87,000.00 108,585.57 $ 21,585.57 95% $ 1,961,000.00 $ 102,700.00 $ 2,063,700.00 $ 357,948.98 $ (1,705,751.02) OS HUTCHINSON UTILITIES COMMISSION 9T, Board Action Form iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilliillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilllI Agenda Item: Review Policies Presenter: Jeremy Carter Agenda Item Type: Time Requested (Minutes): 5 Review Policies Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of HUC's standard operating procedures, a continual policy review is practiced. This month, the following policies were reviewed and no changes are recommended on these policies at this time: i. Landlord Acknowledgement ii. Inserts with Utility Bills iii. Training & Education Assistance iv. Workplace Accommodation V. Unpaid Extended Leave of Absence vi. Family Death vii. Emergency Leave viii. Military Leave ix. Jury, Witness or Board Duty X. Volunteer Fire or Rescue Squad Duty xi. School Conference Leave xii. Bone Marrow/Organ Donation Leave BOARD ACTION REQUESTED: None Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: RemainingCost: Landlord Acknowledgement A signed Landlord Acknowledgement provides the following: • Confirmation and documentation of the landlord/owner. • Request of HUC to provide utility service to tenants. • The understanding that the tenant will be responsible for all utility costs between the date service is required by the tenant and the date the tenant requests read- out of services. • The landlord/owner agrees to be responsible for and to pay all utility charges from the read-out date given by the tenant until services are established with a new tenant. • The understanding that failure to pay these charges could result in disconnection of electric service. HUC is not responsible for any damages alleged to be caused by service disconnection. Disconnection/reconnection fees apply. • The landlord/owner has the option to contact HUC to confirm that the utility service has been placed in the tenant's name. • The landlord /owner can request the disconnection of services as long as the account is in the landlord's/owner's name. Disconnection/reconnection fees apply. Inserts with Utility Bills Generally, only material which applies directly to HUC business may be inserted into monthly utility bill mailings. HUC may approve the inclusion of other items, as appropriate. EXEMPT TRAINING AND EDUCATION ASSISTANCE HUC encourages its employees to seek individual and career development through job -related training and education. HUC provides financial assistance for successful completion of qualifying programs and courses. Tuition, registration fees and other course -related fees would be reimbursed after successful completion of a course. To apply for education assistance, employees must submit a request to their Director, Manager, or Supervisor no later than five working days prior to registration. The Director, Manager or Supervisor and the General Manager must approve the course, seminar, or program. Only courses that are job -related and provide potential for career advancement with HUC are eligible for reimbursement. The following criteria must be met: The maximum amount of reimbursement will be $6,000 per calendar year. If coursework or tuition exceeds this amount, then the Director or General Manager will approach the Commission to request a waiver. To request a waiver, the coursework must be directly related to the employee's position within the company, or if the degree the employee is seeking is beneficial to the company; in other words, it would be difficult to hire someone who already has that degree. Reimbursement is contingent on receiving a "pass" or minimum grade of "C". Employee must study on their own time. Use of HUC computers is allowed in accordance with the IT policy. An employee must remain employed at HUC for twenty-four (24) calendar months after completion of a course, or must repay HUC all reimbursements received for the course. NON-EXEMPT TRAINING AND EDUCATION ASSISTANCE HUC encourages its employees to seek individual and career development through job -related training and education. HUC provides financial assistance for successful completion of qualifying programs and courses. Tuition, registration fees and other course -related fees would be reimbursed after successful completion of a course. To apply for education assistance, employees must submit a request to their Director, Manager, or Supervisor no later than five working days prior to registration. The Director, Manager or Supervisor and the General Manager must approve the course, seminar, or program. Only courses that are job -related and provide potential for career advancement with HUC are eligible for reimbursement. The following criteria must be met: The maximum amount of reimbursement will be $6,000 per calendar year. If coursework or tuition exceeds this amount, then the Director or General Manager will approach the Commission to request a waiver. To request a waiver, the coursework must be directly related to the employee's position within the company, or if the degree the employee is seeking is beneficial to the company; in other words, it would be difficult to hire someone who already has that degree. Reimbursement is contingent on receiving a "pass" or minimum grade of "C". Employee must study on their own time. Use of HUC computers is allowed in accordance with the IT policy. An employee must remain employed at HUC for twenty-four (24) calendar months after completion of a course, or must repay HUC all reimbursements received for the course. EXEMPT WORKPLACE ACCOMMODATION HUC shall make workplace accommodations in accordance with state and federal law. An employee who believes he or she qualifies for a reasonable accommodation under the Americans with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager. HUC shall engage in an interactive process with employees who request accommodation in order to identify the specific physical and mental abilities and limitations as they relate to essential job functions; barriers to the performance of essential job functions; and how these barriers could be overcome with reasonable accommodation. The employee may be requested to provide written documentation from a healthcare provider relating to the employee's medical condition and request for accommodation. If an employee refuses to provide such written documentation and/or sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the employee's request based on the information available to HUC. HUC shall, in the process of evaluating potential accommodations, determine which, if any, potential accommodations present an undue hardship to HUC or the department in which the employee works. NON-EXEMPT WORKPLACE ACCOMMODATION HUC shall make workplace accommodations in accordance with state and federal law. An employee who believes he or she qualifies for a reasonable accommodation under the Americans with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager. HUC shall engage in an interactive process with employees who request accommodation in order to identify the specific physical and mental abilities and limitations as they relate to essential job functions; barriers to the performance of essential job functions; and how these barriers could be overcome with reasonable accommodation. The employee may be requested to provide written documentation from a healthcare provider relating to the employee's medical condition and request for accommodation. If an employee refuses to provide such written documentation and/or sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the employee's request based on the information available to HUC. HUC shall, in the process of evaluating potential accommodations, determine which, if any, potential accommodations present an undue hardship to HUC or the department in which the employee works. EXEMPT UNPAID EXTENDED LEAVE OF ABSENCE The General Manager may grant an employee's request for an extended leave of absence without pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length of six months. Employees on an extended leave of absence for one month or longer which is not governed by the FMLA, are required to pay the full cost of any health, long-term disability or life insurance premium during the leave of the absence. Employees on unpaid leave of absence shall not earn vacation and sick leave. No employee shall be granted a leave of absence in order to accept a different position with another employer. Acceptance of a full-time position with another employer shall be deemed a resignation of the employee's position with RUC. NON-EXEMPT UNPAID EXTENDED LEAVE OF ABSENCE The General Manager may grant an employee's request for an extended leave of absence without pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length of six months. Employees on an extended leave of absence for one month or longer which is not governed by the FMLA, are required to pay the full cost of any health, long-term disability or life insurance premium during the leave of the absence. Employees on unpaid leave of absence shall not earn vacation and sick leave. No employee shall be granted a leave of absence in order to accept a different position with another employer. Acceptance of a full-time position with another employer shall be deemed a resignation of the employee's position with RUC. EXEMPT FAMILY DEATH Employees may take a leave of absence with pay in the event of a death in the employee's immediate family. Time allowed with pay for exempt employees may not exceed five (5) days per family member. The paid time off will not be deducted from the employee's paid leave banks. If an employee is called to participate in the funeral services for the death of a person who is not a member of the employee's immediate family, an employee will receive four hours paid leave of absence. NON-EXEMPT FAMILY DEATH See Union Contract. EXEMPT EMERGENCY LEAVE The General Manager may approve time off without pay to an employee who has no vacation or compensatory time available, if in the General Manager's discretion, the employee is experiencing an emergency requiring the employee's attention. NON-EXEMPT EMERGENCY LEAVE The General Manager may approve time off without pay to an employee who has no vacation or compensatory time available, if in the General Manager's discretion, the employee is experiencing an emergency requiring the employee's attention. EXEMPT MILITARY LEAVE HUC shall comply with Minnesota statutes relating to military leave. NON-EXEMPT MILITARY LEAVE HUC shall comply with Minnesota statutes relating to military leave. EXEMPT JURY, WITNESS OR BOARD DUTY A regular full-time and part-time employee called to jury duty will be granted paid leaves of absence. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. Employees will be paid their regular wage to testify in court for HUC-related business or to serve on a work -related board or committee which pays a per diem. Any compensation received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with HUC employment, minus mileage reimbursement, must be turned over to HUC. NON-EXEMPT JURY, WITNESS OR BOARD DUTY A regular full-time and part-time employee called to jury duty will be granted paid leaves of absence. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. Employees will be paid their regular wage to testify in court for HUC-related business or to serve on a work -related board or committee which pays a per diem. Any compensation received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with HUC employment, minus mileage reimbursement, must be turned over to HUC. EXEMPT VOLUNTEER FIRE OR RESCUE SQUAD DUTY In the event of an HUC emergency, the General Manager reserves the right to retain essential employees from Hutchinson volunteer fire or rescue squad duties or require employees to return to their HUC duties and assist the operation of HUC. HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad while on duty with HUC will be paid up to four hours regular pay while on the emergency call. NON-EXEMPT VOLUNTEER FIRE OR RESCUE SQUAD DUTY In the event of an HUC emergency, the General Manager reserves the right to retain essential employees from Hutchinson volunteer fire or rescue squad duties or require employees to return to their HUC duties and assist the operation of HUC. HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad while on duty with HUC will be paid up to four hours regular pay while on the emergency call. EXEMPT SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or school related activities cannot be scheduled during non - work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC. Employees may choose to use vacation leave hours or compensatory time for this absence, but are not required to do so. NON-EXEMPT SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or school related activities cannot be scheduled during non - work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC. Employees may choose to use vacation leave hours or compensatory time for this absence, but are not required to do so. EXEMPT BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week must be granted paid leave, not to exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow or to donate an organ or partial organ. HUC may require a physician's verification of the purpose and length of the leave requested. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. NON-EXEMPT BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week must be granted paid leave, not to exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow or to donate an organ or partial organ. HUC may require a physician's verification of the purpose and length of the leave requested. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. HUTCHINSON UTILITIES COMMISSION 9T, Board Action Form iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilliillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilllI Agenda Item: Approve Policy Changes Presenter: Jeremy Carter Agenda Item Type: Time Requested (Minutes): 5 App Changes to Policies Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of HUC's standard operating procedures, a continual policy review is practiced. The following revisions to the policies below are recommended. i. After Hours Reconnection Policy ii. Retirement Program BOARD ACTION REQUESTED: Approve Policy Changes Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: RemainingCost: After Hours Reconnection Policy No after hours reconnections will be done from 9.00 p.m. to 7.30 a.m. 14 ORdayt.lp:;ro..5.1p. u achy Ror f rorn 9, 00....I w ..:fie 3 a u ....e ri .weekerids a rid hi ud a s,, After hours reconnection fees: A $150 Reconnection Fee will be charged for any reconnection that is done: • From 4.00 p.m. to 9.00 p.m. on Monday through Friday • From 94)4 7'30 a.m. to 9.00 p.m. on Saturdays A $200 Reconnection Fee will be charged for any reconnection that is done: • From 9-00-730 a.m. to 9.00 p.m. on Sundays or Holidays Payments must be made prior to reconnecting utilities. Office hours are 7.30 a.m. to 4.00 p.m. Monday through Friday, excluding holidays. After hour payments can only be made with credit card, debit card or electronic check. Holidays include the following: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Eve Day, and Christmas Day. EXEMPT RETIREMENT PROGRAM I­fUC is a member of the State Public Employees Retirement Association ("PERA") and also participates in the federal FICA (Social Security) program. Full-time employees must become members of PERA effective the date of employment. Both HUC and the employee contribute to PERA. Information on PERA is available from Ilie Ciistoine4I­Iuman 1elalioflq Maflagel� 1�esolwces. NON-EXEMPT RETIREMENT PROGRAM I­fUC is a member of the State Public Employees Retirement Association ("PERA") and also participates in the federal FICA (Social Security) program. Full-time employees must become members of PERA effective the date of employment. Both HUC and the employee contribute to PERA. Information on PERA is available from 14e Giistome4I­Iuman 1"kekl6k)HS Mkiffii#LF�� 1�esolwces. HUTCHINSON UTILITIES COMMISSION���� Board Action Form �'Ylkll'M1'k� Agenda Item: Non -Waiver of Tort Liability Limits for General Liability Presenter: Jared Martig Agenda Item Type: Time Requested (Minutes): 2 New Business Attachments: BACKGROUND/EXPLANATION OF AGENDA ITEM: As part of the League of Minnesota Cities Insurance Trust general liability insurance renewal for the period January 2019 through December 2019, HUC must decide whether or not to waive the statutory municipal tort liability limits from $500,000 per claimant to $1,500,000 per occurrence. If HUC does waive this, then HUC must purchase excess liability coverage. Historically HUC has not waived the municipal tort limit because by doing so, HUC opens itself up to claims and potential payment above the statutory limit. Recommendation is to not waive the tort liability limits. BOARD ACTION REQUESTED: Approve non -waiver of tort liability limits for general liability for the upcoming policy period of January 2019 through December 2019 Fiscal Impact: Included in current budget: No Budget Change: PROJECT SECTION: Total Project Cost: 0.00 Remaining Cost: O LEAGUE of MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 LIABILITY COVERAGE — WAIVER FORM Members ..... � _..mmm who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member's effective date of coverage. Return completed form to your underwriter or email to ustech(&lmc.org. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.Stat. 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. _ 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Signature:PO 145 UNIVERSITY AVE. WEST PHONE: (6S1) 281-1200 FAX: (6S1) 281-1299 ST. PAUL, MN 55103-2044 TOLL FREE: (800) 92S-1122 WEB: WWW.LMC.OPG