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02-10-2004 APM. +HUTCHINSON AIRPORT ADVISORY COMMISSION February 10, 2004 5:30 p.m. City Center Minutes Members present: Chuck Brill, Doug McGraw, Jeff Lux Members absent: Dave Skaar, Doug Kephart Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation Meeting called to order at 5:35 p.m. There was a quorum of members present L. Approve Minutes of November 6, 2003 meeting Motion made by Jeff Lux, second by Doug McGraw to approve November 6, 2003 minutes. Unanimous approval. Z. Proposed Improvement Projects Hangar Lease Agreement. Olson reported on the status of the recent request for a City Charter amendment for extended lease agreements on Airport property for private hangars. Olson reported the City Attorney had found a provision in State statutes that may limit the City's ability to provide for extended leases. Currently, the City Attorney is working with the League of Minnesota Cities to determine whether these apparent limitations would apply to the situation requested by the Airport Advisory Commission. Until these legal questions can be sufficiently researched, the request for the charger amendment for extended lease agreements will be pulled from the City Council's agenda. Olson reviewed funding changes contained in the most recent Federal AIP (Airport Improvement Program). In the past, 90% Federal funding was available for eligible projects, with the City paying the remaining 10 %. For non- federally eligible projects, the State of Minnesota was able to fund many projects at 60% State funds, 40% City funds. Projects related to revenue producing infrastructure such as fuel were funded at 50% State funds, 50% City funds. In the most recent Federal AIP, the funding formula was changed to 95% Federal funding and 5% City funding. Also included for the first time were revenue producing infrastructure, such as fuel and hangars. Based on these changes to the Federal AIP funding formula, Olson reported that a JetA fuel tank, fuel pumps and other fuel upgrades were added to the City's Capital Improvement Project (CIP) for 2004. Also, based on the fact hangars were included, a hangar will be added to the City's CIP for 2004. Because of the new matching funds requirement of only 5% by the City, existing budgeted funds would likely be adequate to provide for these additional components of the upcoming project. Final listing of proposed improvement project components NavAid Service Roadway Apron Taxi lane Wetlands Work / Tiling Ditch Cleaning Helicopter Pad Aircraft Wash Facility Fueling Site Airport Sign • Potential Add: JetA Fuel and Cabinets / Pumps & Equipment (based on new Federal AIP formula) • Potential Add: Enclosed T -Hangar (based on new Federal AIP formula) • Potential Add: Tree plantings, screening vegetation (based on new Federal AIP formula) A plan to upgrade existing hangars by including replacement hangars into the CIP in the near future (2005, 2006) would eliminate the existing hangars, reducing the need to maintain additional areas for snow removal, building maintenance, and other potentially expensive upgrades for existing hangars. The Commission will review the proposal further at upcoming meetings. Airport Advisory Commission February 10, 2004 Minutes Page 2 3. New Business 1. Electricity Charges. Civil Air Patrol is in arrears for electricity. Civil Air Patrol's unpaid bill now stands at $1,500.00 as of 12/31/03. Olson reviewed lease language. Commissioners directed Olson to communicate with Civil Air Patrol. Commissioners identified the fact that Civil Air Patrol had recently changed the treasurer's position. Olson is to draft a letter to Bernie Knutsen to discuss this unpaid balance. 2. Tim Miller and the Exploring Aviation Flying Club have not paid rent since they recently got their hangar. Their bill is $132.00 as of 12/31/03 and increasing with each month. Olson reviewed lease language. Jeff Lux and Tom Parker, both members of the Exploring Aviation Flying Club, assured other Commissioners this unpaid balance was an oversight and the club would address this issue at their February 11, 2004 meeting. Mr. Parker apologized to the Commission regarding the club's oversight Commissioners Listing. Commissioners updated the Airport Commission list. Name Term Expires Chuck Brill September 2006 Doug Kephart September 2005 Jeff Lux September 2007 David Skaar September 2008 Chairman Doug McGraw September 2004 (Filled remainder of Robert Hantge's term) Marlin Torgerson Council Representative 4. Old Business: Olson reported that response times may be somewhat delayed as compared to the past, considering Public Works reorganization resulting from last year's cuts in the City's budget and subsequent loss of maintenance staff. At 6:35, a motion to adjourn was made by Chuck Brill, second by Doug McGraw. Unanimous approval.