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cp11-13-2018
ro Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, November 13, 2018 4:00 p.m. Council Chambers - Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for 'Tuesday, November 13, 2018, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, I I I I lassan Street SE, Hutchinson, Minnesota for the following purpose: * BUDGL' Y WORKSHOP — ENTERPRISE FUNDS .1111!1 lit Matthew J n1ch, Cit�,>erator i DATED: November 8, 2018 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 13 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — American Legion Centennial Day PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 23, 2018 (b) Hearing Minutes of October 23, 2018 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14965 - Resolution Approving the Decertification of Tax Increment Financing District 911 of the City of Hutchinson (b) Consideration for Approval of Traffic Control Resolutions 1. Resolution No. 14966 — "LOADING ZONE" Signs with Pavement Markings to be Placed on Southwest Corner of the Intersection of I" Avenue SE and Erie Street SE 2. Resolution No. 14967 — "NO PARKING SCHOOL DAYS 7 AM — 3 PM" Signs at Various Locations (c) Consideration for Approval of Improvement Project Change Orders, Supplemental Agreement and Work Order for Letting No. 2, Project No. 18-02 (2nd Avenue SE Bridge Replacement) (d) Consideration for Approval of Resolution No. 14968 - Resolution Reinstating and Adopting Assessment on Tax Forfeit Properties (e) Consideration for Approval of Assessment Agreement with McLeod County for 2019 Services (f) Claims, Appropriations and Contract Payments — Register A CITY COUNCIL AGENDA NOVEMBER 13, 2018 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (Thep urpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 9. DISCUSSION ON ORDINANCE 18-793 — AN ORDINANCE AMENDING CHAPTER 95 OF CITY CODE UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 18-792 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED LAND TO HUTCHINSON HEALTH (SECOND READING AND ADOPTION) NEW BUSINESS 11. CONSIDERATION FOR APPROVAL OF HOLIDAY PARADE OF LIGHTS ON DECEMBER 8, 2018 12. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14969 - CANVASSING OF ELECTION RETURNS FROM CITY GENERAL ELECTION HELD ON NOVEMBER 6, 2018 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Public Library Board Minutes from September 24, 2018 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 r4 PROCLAMATION WHEREAS, The American Legion has been a staunch advocate for veterans and their families since 1919; and, WHEREAS, The American Legion was founded on the four pillars of care for veterans, a strong national defense, Americanism, and children and youth; and, WHEREAS, The American Legion has played a leading role in initiatives and breakthroughs that have affected the lives of Americans in every community, from U.S. Flag Code to the GI Bill; and, WHEREAS, Post 96 has fulfilled the Legion's mission since 1919 through programs such as Boys and Girls State, Veteran's Day presentations, support of Hutchinson schools and students, and Children's Christmas; and, WHEREAS, about three-quarters of Minnesotans get their drinking water from the forested parts of the state, NOW, THEREFORE, I, GARY T. FORCIER, Mayor of the City of Hutchinson do hereby proclaim November 14, 2018, as: American Legion Centennial Day IN WITNESS WHEREOF, I have hereunto set my hand this 13t1i day of November, 2018. Gary T. Forcier, Mayor City of Hutchinson, Minnesota PROCLAMATION WHEREAS, The American Legion has been a staunch advocate for veterans and their families since 1919; and, WHEREAS, The American Legion was founded on the four pillars of care for veterans, a strong national defense, Americanism, and children and youth; and, WHEREAS, The American Legion has played a leading role in initiatives and breakthroughs that have affected the lives of Americans in every community, from U.S. Flag Code to the GI Bill; and, WHEREAS, Post 96 has fulfilled the Legion's mission since 1919 through programs such as Boys and Girls State, Veteran's Day presentations, support of Hutchinson schools and students, and Children's Christmas; and, WHEREAS, The American Legion is celebrating its centennial in 2018-2019; NOW, THEREFORE, 1, GARY T. FORCIER, Mayor of the City of Hutchinson do hereby proclaim November 14, 2018, as: American Legion Centennial Day IN WITNESS WHEREOF, I have hereunto set my hand this 1 P clay of November, 2018. Gary T. Fortier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 23, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, John Lofdahl, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14964 — Accepting a Property Donation (Rescue Equipment) David Larson, David Larson Financial and Insurance Services, Inc., presented before the Council. Mr. Larson explained that his company was able to donate a "Tube of Life" grain bin rescue equipment and four hours of training to the Hutchinson Fire Department. The value of this equipment and training was $5000. Motion by Czmowski, second by Cook, to approve Resolution No. 14964. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 9, 2018 Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Small Business Saturday Event on November 24, 2018 (b) Consideration for Approval of Invocation Schedule CITY COUNCIL MINUTES OCTOBER 23, 2018 (c) Consideration for Approval of 2019 Preliminary Proposal to Small Cities Development Program (SCDP) (d) Consideration for Approval of Resolution No. 14960 - Resolution for Certification of Special Assessments from City of Hutchinson to McLeod County Auditor (e) Consideration for Approval of Resolution No. 14962 — Resolution Approving Conditional Use Permit for Dog Daycare Boarding Facility at 518 Hwy 7 East with Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 14963 — Resolution Approving a Conditional Use Permit for a Cellular Tower Located at 1470 South Grade Road SW with Favorable Planning Commission Recommendation (g) Consideration for Approval of Out of State Travel for Kent Exner to attend the National Transportation Research Board Conference in Washington D.C. from January 13-17, 2019 (h) Claims, Appropriations and Contract Payments Items 7(a) and 7(b) were pulled for separate discussion Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Council Member Cook noted that as part of the Small Business Saturday event the group is requesting to sell liquor. As the request stands, the Council would need to deem the event a community festival. Because the event may not necessarily be a community festival, Council Member Cook is suggesting that the group move the event to Library Square and use the east side of Washington Avenue instead of the west side. According to city code, liquor may be sold in cultural facilities and the Council has deemed Library Square a cultural facility. The event is considered a social affair and simply requires approval by the Council for the liquor to be sold similar to the Arts in the Park event. The liquor provider will formally apply for the social affair license which will be on the next Council agenda. Motion by Cook, second by Lofdahl, to move the event to the east side of Washington Avenue by closing the block from Main Street to Hassan Street and utilizing the north side of Library Square for the social affair. Motion carried unanimously. Item 7(b) had further discussion. Council Member Cook noted that Riverside Church had called the city administrator today and requested to be placed on the invocation schedule. Because the invocation policy states that the religious organizations were to be located within the city, an invitation had not been extended to Riverside Church. Council Member Cook is requesting for them to be part of the invocation schedule and for the city administrator to work with them on getting them incorporated into the rotation. Motion by Cook, second by Christensen, to include Riverside Church on the upcoming invocation schedule. Council Member Cook noted that Riverside has provided invocations in the past and was part of the Hutchinson Ministerial Association. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose oj this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. HUTCHINSON PUBLIC LIBRARY ANNUAL UPDATE 2 CITY COUNCIL MINUTES OCTOBER 23, 2018 Katy Hiltner, Hutchinson Public Library Head Librarian, presented before the Council. Ms. Hiltner provided data on a five-year history of total registered users, library circulations, computer sessions and program attendance. Ms. Hiltner also reviewed the various programs offered at the library. 9. DISCUSSION ON REQUEST FROM GOPHER CAMPFIRE SANCTUARY BOARD Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that last month Mayor Forcier had received a letter from the Gopher Campfire Sanctuary Board seeking assistance and requesting a meeting with the City on the Wildlife Sanctuary. Staff is seeking direction from the Council on how to respond to the request. The Board has requested assistance to address issues with funding to pay for improvements to their water supply/well and their need for an electrical source to the site. Although the City has incurred costs in the past related to the sanctuary, staff has concerns in its continued involvement with this facility. There is no statutory language that has been found that gives the City authority to financially contribute to this private organization. In addition, should the Sanctuary Board request a partnership be entered into, the attorney general and state auditor have found that donations/contributions are not authorized and are invalid. The Council concurred that two council members, Steve Cook and Gary Forcier, will meet with the Sanctuary Board to explain and discuss issues related to the sanctuary. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY SETTING A PUBLIC HEARING TO DECLARE EMERALD ASH BORER A NUISANCE IN THE CITY OF HUTCHINSON AND REVIEW OF EMERALD ASH BORER MANAGEMENT PLAN John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that emerald ash borer has been found in Wright County, a neighboring county to McLeod. Per the EAB Management Plan, this is a triggering event which requires that a public hearing be held to declare this a nuisance. The infestation was found approximately 49 miles from Hutchinson. Staff is requesting that the public hearing be held at the November 27t' City Council meeting at which time staff will review Chapter 92.02 of the city code — Tree Diseases. A presentation about emerald ash borer will be given at the public hearing. Motion by Lofdahl, second by Christensen, to set public hearing for November 27, 2018 to declare emerald ash borer a nuisance in the City of Hutchinson. Council Cook suggested that in the refuse fund of the CIP that only four compost bins get replaced per year instead of five over the next five years, which will free up about $40,000. This can be discussed more at the public hearing. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 14961 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS PHASE 1 (LETTING NO. 5, PROJECT NO. 18-05) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid came in from Hjerpe Contracting in the amount of $697,689.60 which was approximately 3.4% higher than estimated. This project is being fully funded with the Stormwater Utility Fund bonding and there are no special assessments associated with this project. Hjerpe Contracting hopes to start the project soon with some pipework and all excavation being done by Christmas time. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14961. Motion carried unanimously. 12. APPROVE/DENY ORDINANCE NO. 18-792 — AN ORDINANCE AUTHORIZING THE CITY COUNCIL MINUTES OCTOBER 23, 2018 SALE OF MUNICIPALLY -OWNED LAND TO HUTCHINSON HEALTH (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR NOVEMBER 13, 2018) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this year the City approved a lease agreement with Hutchinson Health/Health Partners as part of a merger between the two entities. As part of the transaction, the City agreed to convey title to Hutchinson Health for certain leased property that is not used to provide health care services — those being the hospital auxiliary property and the Freemont Avenue property. The remaining health care property continues to be subject to the amended lease. Motion by Cook, second by Czmowski, to waive first reading and set second reading and adoption of Ordinance No. 18-792 for November 13, 2018. Motion carried unanimously. 13. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 13, 2018, AT 4:00 P.M. Matt Jaunich, City Administrator, explained that staff is requesting to hold a budget workshop on enterprise funds and to provide an update on the 2019 proposed budget. Motion by Czmowski, second by Lofdahl, to set budget workshop for November 13, 2018, at 4:00 p.m. Motion carried unanimously. 14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR NOVEMBER 27, 2018, AT 4:00 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT ITEMS Kent Exner, City Engineer, explained that this workshop will be to review a variety of topics including streetscaping, construction staging, and public arts on the State Trunk Hwy 15 Downtown Reconstruction Project. Motion by Cook, second by Czmowski, to set Council workshop for November 27, 2018, at 4:00 p.m. to review State Trunk Hwy 15 Downtown Reconstruction Project items. Motion carried unanimously. GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from September 18, 2018 b) City of Hutchinson Financial Report and Investment Report for September 2018 MISCELLANEOUS 16. STAFF UPDATES John Olson — Mr. Olson provided updates on leaf vacuuming, mosquito spraying and the fountain in the Crow River. Kent Exner — Mr. Exner explained that previously the TH 15/Main Street project local gropu had spoken about business owners being part of discussions on streetscape and the like. Attendance has been low at meetings therefore direct mailings will go out to property owners along the proj ect route to get input. Matt Jaunich — City recognition event is this Thursday at 5:30 p.m.; City offices will be closed on November 12t' in honor of Veterans' Day; CGMC Regional Meeting is November 15-16 in Alexandria .19 CITY COUNCIL MINUTES OCTOBER 23, 2018 17. COUNCIL/MAYOR UPDATE Steve Cook — USA Today reported Hutchinson as one of the top 50 cities in the nation (No. 42). Work on the Luce Line Trail has begun. Mary Christensen — Election day is November 6t' John Lofdahl — McLeod County Historical Society building will be closed for the next 14 days due to new window installation going on; annual meeting is October 29t' at 7:00 p.m. at the Silver Lake Legion Gary Forcier — Mayor Forcier noted that the Lynn Hustlers are putting on a haunted house at the Fairgrounds on October 27t' and he asked that everyone pay attention on children throughout town on Halloween night. ADJOURNMENT Motion by Christensen, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously. 5 MINUTES HEARING — FOOD VENDOR LICENSE APPEAL HEARING TUESDAY, OCTOBER 23, 2018, 4:00 P.M. CALL TO ORDER — 4:00 P.M Ma or Gary Forcier ca e e hearing to order. Members present were Mary Christensen, John Lo%ahl, Steve Cook and Chad Czmowski. Other present were Marc Sebora, City Attorney and Matt Jaunich, City Administrator. 2. HEARING Mayor Forcier called the hearing to order. Mayor Forcier provided procedural information to the parties. (a) CITY OF HUTCHINSON — MARC SEBORA Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the hearing today is in response to Peter Neubauer's request to appeal the denial of the issuance of his food vendor license for his business, North Star BBQ. Anna Neubauer spoke on behalf of Peter Neubauer. Ms. Neubauer asked the Council to review Chapter 123 and Chapter III of the Hutchinson City Code. Ms. Neubauer expressed that Chapter 111 relating to Transient Merchants clearly implies that a license is needed on public and private property, however Chapter 123 implies that a license is only needed in public areas and not private property. City Attorney Marc Sebora called Police Chief Dan Hatten to the witness stand. Chief Hatten explained his duties as police chief of the City of Hutchinson. Chief Hatten explained that part of his duties as police chief includes overseeing and conducting background investigations for license applicants. Chief Hatten explained that he had his staff conducted a background investigation on Mr. Neubauer as standard procedure with the submittal of his food vendor license application. During that time, Chief Hatten received information that perhaps Mr. Neubauer had presented documents to Bobbing Bobber Brewing Company indicating that he had a valid City food vendor license application. Mr. Neubauer had been operating his food cart in the parking lot of Bobbing Bobber Brewing Company. Due to this information, Chief Hatten requested an interview with Mr. Neubauer regarding this information and Mr. Neubauer refused to discuss the matter and would not continue with the interview with Chief Hatten. Chief Hattend indicated that Mr. Neubauer walked out of the interview with Chief Hatten. Because of this, Chief Hatten recommended denial of the license due to the incomplete investigation and the allegation that Mr. Neubauer had provided false City documents to Bobbing Bobber Brewing Company. Chief Hatten responded to Mr. Sebora that Mr. Neubauer had previously been issued food vendor licenses by the City of Hutchinson in the past. Chief Hatten spoke of some issues in the past while Mr. Neubauer was operating his food cart mainly due to his food cart blocking the right of way, causing traffic hazards and impeding onto the Jaycee Water Carnival. All of these issues were taken care of by Mr. Neubauer when he was requested to move his food truck with no issue. Anna Neubauer noted that on August 10t' Peter Neubauer called the City Administrator to discuss the need for a food vendor license. Ms. Neubauer stated that Mr. Neubauer initiated all contact for a food vendor license application. Anna Neubauer presented the board action form that was submitted by Chief Hatten to the City Council regarding Peter Neubauer's food vendor application. It was clarified that Chief Hatten indicated a criminal history in the State of Virginia which was actually the city of Virginia. Neubauer showed a report from City of Virginia showing that he does not have a criminal history in the City of Virginia. Neubauer also requested that Chief Hatten read off the 10 contacts that HPD had had with him, which were very minimal in nature. The Neubauers presented and played a recording they had of a portion of the interview Mr. Neubauer had with Chief Hatten. The recording showed that Mr. Neubauer did not storm out of the interview but rather ended it cordially. Mr. Neubauer also provided and played another portion of a recording in which he claims Chief Hatten called his business stupid. At the request of Neubauer, Council Member Chad Czmowski read a Facebook post that he had posted on his page regarding the denial of the license. Jill Springer spoke before the Council. Ms. Springer stated that she knows Mr. Neubauer personally. Ms. Springer stated that Mr. Neubauer is simply confused on this whole issue. Marc Sebora provided a closing statement. Mr. Sebora explained that reasons that denial of the license should be upheld are: allegation of Neubauer providing false documents; Neubauer operating a food cart without a license which had previously had in the past; failure to complete background investigation for failing to complete interview. Neubauer responded he did not storm out of the interview as he stated Chief Hatten had indicated. Sebora does not feel any new evidence has been presented to support Mr. Neubauer's application and he feels the denial should be upheld. John Lofdahl asked questions on the difference between caterers and food vendors. Clarification was also held regarding different license requirements. Ms. Neubauer closed by stating that the context of Chapter 123 implies "in the city" means in public places. She feels Chapter 111 is very detailed and Chapter 123 is very vague. Shed noted that Mr. Neubauer did not walk out of the interview, he is not a criminal in Virginia, Chief Hatten stated that he told Peter he would be recommending denial of the license to the Council and he never told Peter that. Peter Neubauer informed the Council he never showed 3BC a fake City license, he showed them his State license only. Neubauer stated that he operated his cart similar to how the hot dog stand did several years ago. Neubauer stated that because it implied that he had a criminal history many rumors have floated around about his character and his business. Neubauer stated he does not feel the food vendor ordinance is specific enough. Chief Hatten noted that he was advised by management at the brewery that Neubauer had showed them a city license and that was why Chief Hatten had wanted to discuss that in the interview with Mr. Neubauer. Chief Hatten noted that approximately more than half of the interview was completed. Council Member Czmowski stated that ignorance of a law is not an excuse for breaking the law. Mr. Neubauer stated that Chief Hatten lied when he stated that Neubauer stormed out of the interview; Chief Hatten lied that he had a criminal history in the city of Virginia; Chief Hatten lied that false documents were presented. Chief Hatten clarified that the reason for the interview was to confirm whether or not a false license was shown to 3BC Council Member Cook noted that he made the motion at the Council meeting to deny the license because Neubauer had been operating without a license and because he did not complete the interview for the background investigation. Council Member Cook stated that he feels that Chapter 123 is very clear. Council Member Cook asked Neubauer if he ever considered checking in with the City when he moved back to Hutchinson to see if he would need a food vendor license or if anything had changed from when he previously held a license. Council Member Lofdahl noted that he would like to see the investigation completed. Council Member Christensen did not feel a decision could be made on this matter at this time and the Council should recess. Council Member Cook noted that he would like the transcript of the interview between Hatten and Neubauer from the interview. Neubauer stated that he would finish the interview but he would prefer not to have it with Chief Hatten. Cook feels that due to the year being almost over, he feels the decision should be upheld. 3. ADJOURN Motion by Christensen, second by Cook, to recess this matter to November 13, 2018, at 3:00 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL Cityaf A L� Request for Board Action Resolution 14965 Approving the Decertification of Tax Increment Financing District #11 Agenda Item: of the City of Hutchinson Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Tax Increment Financing district #11, within the City's TIF project area #4, has no outstanding obligations and needs to be formally decertified. The County will be notified of the decertification and all tax increment revenue for this district will be discontinued at the end of 2018. BOARD ACTION REQUESTED: Approve resolution #14965 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 14965 RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT #7 OF THE CITY OF HUTCHINSON WHEREAS, on December 14, 1993, the City of Hutchinson (the "City") created its Tax Increment Financing District No.7 (the "District') within its Municipal Development District No. 4 (the "Prof ect' and WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the district have been pledged have been paid in full or defeased and all other costs of the Project have been paid; and WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177, subdivision 12 effective on December 31, 2018; and WHEREAS, the City desires by this resolution to cause the decertification of the District after which all property taxes generated within the District will be distributed in the same manner as all other property taxes. NOW THEREFORE, BE IT RESOLVED by the City Council that the City's staff shall take such action as is necessary to cause the County Auditor of McLeod County to decertify the District as a tax increment district and to no longer remit tax increment from the District to the City. ADOPTED by the City Council of the City of Hutchinson this 13th day of November, 2018. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL Request for Board Action Resolution 14965 Approving the Decertification of Tax Increment Financing District #7 of Agenda Item; the City of Hutchinson Department: Finance LICENSE SECTION Meeting Date: 11/13/2018 Application Complete NIA Contact: Andy Reid Agenda ltem Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Tax Increment Financing district #7, within the City's TIF project area i#4, has no outstanding obligations and needs to be formally decertified. The County will be notified of the decertification and all tax increment revenue for this district will be discontinued at the end of 2018. BOARD ACTION REQUESTED: Approve resolution #14965 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: funding Source. NIA Remaining Cost: $ 0-00 Funding Source: N/A RESOLUTION NO. 14965 RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT #7 OF THE CITY OF HUTCHINSON WHEREAS, on December 14, 1993, the City of Hutchinson (the "City") created its Tax Increment Financing District No.7 (the "District") within its Municipal Development District No. 4 (the "Project"); and WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the district have been pledged have been paid in full or defeased and all other costs of the Project have been paid; and WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177, subdivision 12 effective on December 31, 2018; and WHEREAS, the City desires by this resolution to cause the decertification of the District after which all property taxes generated within the District will be distributed in the same manner as all other property taxes. NOW THEREFORE, BE IT RESOLVED by the City Council that the City's staff shall take such action as is necessary to cause the County Auditor of McLeod County to decertify the District as a tax increment district and to no longer remit tax increment from the District to the City. ADOPTED by the City Council of the City of Hutchinson this 13th day of November, 2018. ATTEST: Matthew ]aunich City Administrator Gary T. Forcier Mayor Tax Increment Districts HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Traffic Control Resolutions - 1st Avenue SE & Hutchinson High School Area Department: PW/Eng LICENSE SECTION Meeting Date: 11/13/2018 Application Complete N/A Contact: Kent Exner/John Olson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: 1 ST AVENUE SE Per the attached letter from Two -Way Communications Inc. (426 1 st Avenue SE), this business owner is experiencing issues with City dog park users parking vehicles immediately adjacent to their property. Per City staffs brief review, this activity seems to have negatively impacted the accessibility to this business's front walk/door and lengthened the distance customers or vendors potentially have to carry devices/freight into their building. Thus, City staff recommends establishing an on -street loading zone area (approximately two parking stalls length) as described within the attached resolution document and associated drawing. HUTCHINSON HIGH SCHOOL AREA City Public Works staff and the Police Chief have recently examined the need to address on -street parking concerns along residential neighborhood streets near Hutchinson High School. Based on conversations with School District officials, feedback from nearby property owners (notice/survey administered) and significant examination. City staff recommends the implementation of no parking restrictions (school days from 7:00 AM to 3:00 PM) on several City streets as described within the attached resolution and associated drawing. BOARD ACTION REQUESTED: Adopt Traffic Control Resolutions No. 14966 & 14967 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14966 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. "LOADING ZONE" signs with pavement markings to be placed on SW corner of the intersection of I" Ave SE and Erie St SE. Adopted by the City Council this 13" day of November, 2018. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator 426 — ls' Ave SE { T 2 ea. "LOADING ZONE" T AVE SE 42 6 "Loading Zone" — r' 1 W (n W +\ { W _ J White curb w/ black lettering 2 ea. "Loading Zone" signs M N t"l A LoGls Communications Inc. 426 V Avenue, S.E., Hutchinson, MN 55350 (320) 587-9656 October 23, 2018 Kent Exner, P.E. City of Hutchinson 111 Hassan Street S.E. Hutchinson, MN 55350 RE: Parking Space Dear Kent: R CEg VED OCT 2 6 2o1e City of EngineeriHutchinson Partrn8,,t We have had several complaints from customers and delivery personnel concerning parking availability and access to our business at 4261s" Avenue SE., Hutchinson. This is due to dog park users parking directly in front of our business. The complaints are in having to carry heavy items such as boxes unreasonable distances to our door. We would like to make a request for two designated parking spots located out our front door. We feel that the option of using an "unloading zone only" sign would discourage our customers from parking in that zone area. Would you, please, advise the process that we need to take to ensure our customers that they come first. If there are any questions, please do not hesitate to contact me. Regards, Adam Cordes Owner Cc: Gary forcier RESOLUTION NO. 14967 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: "NO PARKING SCHOOL DAYS 7 AM — 3 PM" signs at the following locations: a. Lakeview Ln SW (both sides) from McDonald Dr SW to School Rd SW b. Boulder St SW (both sides) from Roberts Rd SW to School Rd SW c. Stoney Pt Rd SW (both sides) from Roberts Rd SW to School Rd SW d. Alan St SW (both sides) from Roberts Rd SW to School Rd SW e. Kay St SW (both sides) from Goebel St SW to Lea Ave SW f. Larson St SW (both sides) from Goebel St SW to Lea Ave SW g. McDonald Dr SW (both sides) from Lakeview Ln SW to School Rd SW h. Boulder Cir SW (both sides) from Dead end to Boulder St SW i. Lea Ave SW (both sides) from Alan St SW to Larson St SW j. Goebel St SW (both sides) from Dead end to Larson St SW k. Roberts Rd SW i. North side from Lakeview Ln SW to School Rd SW ii. Both sides from Alan St SW to Larson St SW Adopted by the City Council this 13" day of November, 2018. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator a MS IS AVM N 4i r Qo�N� Ro SW 0 a � � a a . W A ti� r m D m AAS ❑ a 1093 Of MS NI M31A1 IAVI a c a co MS IS NOS'AOV C C MS IS IS3AbVH Y w E> �' ¢ ¢ in o in c w s m s 3>> v O N v3i W O O N L N L O O O W C d W d -O Ou > > I N I N N N > C W O N 00 u ¢ ¢ N c 7'Ej W W y�j o 4 3 n Y Oo i Q 72 N 4 4 h -6 N= 0� w m w N Vf K 4 O 00 c n w mom^ i £ ° °�' v3i ¢° �^ ¢° o C°7 3 c°0 WE 7 oY „ a o O Y v*oImWO 'vi .tfF- a a 90 = Ln V7 £> O `> ro MS 1S NOq)4 -1 Ali U ik, En a 0 A Lm, Aff R❑ SW !4 - �l O �n 'L t rr•�� ❑HOS N ^ Q ? d arm - 09 09 N L i f O . r MS N� - d O O O 19 yJ O O O O O Z Z Z Z Z 7 IMS 19 NOSAO%ff 0 U - MS 1S IS3AUVH HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 11/13/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 2/Project No. 18-02 — 2nd Avenue SE Bridge Replacement This Change Order addresses the application of construction completion liquidated damages for 7 calendar days ($750.00/day) per the project specifications. This Change Order does result in a decrease to the Contract amount of $5,250.00. This action does extend the Final Completion Date to October 5, 2018. - Change Order No. 2 — Letting No. 2/Project No. 18-02 — 2nd Avenue SE Bridge Replacement This Change Order addresses application of a workmanship deduction per project specifications due to concrete curing compound not being applied in a timely manner. This Change Order does result in a decrease to the Contract amount of $3,900.00. This action does extend the bridge sidewalk warranty to a two-year timeframe. - Supplemental Agreement No. 1 — Letting No. 2/Project No. 18-02 — 2nd Avenue SE Bridge Replacement This Supplemental Agreement addresses the extension of the final completion dates due to delays associated with unfavorable weather and high river flow conditions. This action does extend the Final Completion Date to September 26, 2018. - Work Order No. 2 — Letting No. 2/Project No. 18-02 — 2nd Avenue SE Bridge Replacement This Work Order addresses additional work to relocate/install electrical wire to the feed point to supply power to the new bridge streetlights. This Change Order does result in an increase to the Contract amount $314.21. This action does not extend the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change/Work Orders & Supplemental Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133-109-008 L2P18-02 L2P18-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Structural Specialties Inc 2nd Avenue SE 20498 State Hwy 15 N TOTAL CHANGE ORDER AMOUNT Hutchinson, MN 55350 ($5,250.00) In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. The Engineer has determined the following: The Original Completion Date was 08/24/2018. The Contractor completed the project on 10/05/2018. This over ran the project by 29 working days, of which 22 days were excused due to weather conditions. The Contractor is being charged Liquidated Damages for exceeding the project completion date by 7 days at $750.00 per day. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 011 1807.601 LIQUIDATED DAMAGES DAY 1 ($750.00) 7 ($5,250.00) Funding Category No. 011 Total: ($5,250.00) Change Order No. 1 Total: ($5,250.00) * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Structural Specialties Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 587-6719 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: District State Aid Engineer: Federal Funding State Aid Funding Local funds Date: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 2 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133-109-008 L2P18-02 L2P18-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Structural Specialties Inc 2nd Avenue SE 20498 State Hwy 15 N TOTAL CHANGE ORDER AMOUNT Hutchinson, MN 55350 ($3,900.00) In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. The Engineer has determined that the Contractor failed to apply curing compound within the 30 minute window as per the Contract, resulting in a deduct of $3,900.00 and the Contractor must provide additional 2 year warranty on bridge sidewalk form the project final payment date. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 011 2521.00001 DEDUCT ON SIDEWALK (CURING) LUMP SUM 1 ($3,900.00) 1 ($3,900.00) Funding Category No. 011 Total: ($3,900.00) Change Order No. 2 Total: ($3,900.00) * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Structural Specialties Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 587-6719 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT Page 1 of 1 City/County of City of Hutchinson Supplemental Agreement No. 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133-109-008 L2P18-02 L2P18-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Structural Specialties Inc 2nd Avenue SE 20498 State Hwy 15 N TOTAL SUPPLEMENTAL AGREEMENT AMOUNT Hutchinson, MN 55350 $0.00 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: DUE TO EXCESSIVE RAINEY WEATHER DELAY, THE ORIGINAL COMPLETION DATE OF AUGUST 24, 2018 WILL BE EXTENDED BY 22 WORKING DAYS TO SEPTEMBER 26, 2018. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: THE ENGINEER HAS DETERMINED THAT THE ORIGINAL COMPLETION DATE OF AUGUST 24, 2018 IS HEREBY CHANGED TO SEPTEMBER 26, 2018. COST BREAKDOWN There are no items associated with this Supplemental Agreement. * Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Structural Specialties Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 587-6719 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: District State Aid Engineer: Federal Funding State Aid Funding Local funds Date: Page 1 of 1 STATE AID FOR LOCAL TRANSPORTATION WORK ORDER FOR MINOR EXTRA WORK City/County of City of Hutchinson Work Order No. 2 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133-109-008 L2P18-02 L2P18-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Structural Specialties Inc 2nd Avenue SE 20498 State Hwy 15 N TOTAL WORK ORDER AMOUNT Hutchinson, MN 55350 $314.21 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. The Engineer has determined that additional work is required to relocate/install electrical wire to the feet point to supply power to new bridge lights. COST BREAKDOWN Item No. Item Unit Unit Price I Quantity Amount Funding Category No. 011 2545.601 RELOCATE BURIED POWER CABLE LUMP SUM 1 $314.21 1 $314.21 Funding Category No. 011 Total: $314.21 Work Order No. 2 Total: $314.21 * Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Structural Specialties Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 587-6719 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Recertification of Tax Forfeit Assessments - 455 & 465 Water St NW Department: PW/Eng LICENSE SECTION Meeting Date: 11/13/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The properties located at 455 Water St NW & 465 Water St NW were in Tax Forfeit status and were purchased at a sale of tax forfeit property last fall at the County. At the time of the sale, there were tax forfeit assessments on both properties that need to be re -certified to said properties. The new owner has signed the attached Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal for each property to reinstate the tax forfeit assessments (SA5096, SA5096A, SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, and WA2014) on said properties as per the attached agreements. City staff recommends reinstatement and recertification of the tax forfeit assessments on 455 Water St NW & 465 Water St NW as per the attached Resolution. BOARD ACTION REQUESTED: Approval of Resolution No. 14968 for recertification of tax forfeit assessment on 455 & 465 Water St NW. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14968 RESOLUTION REINSTATING AND ADOPTING ASSESSMENTS ASSESSMENT ROLL NO. SA5096, SA5096A, SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, WA2014 ON 455 WATER STREET NW & 465 WATER STREET NW WHEREAS, the properties described as: Property Address City Parcel # County Parcel # Legal Description 455 Water St NW 31-117-29-12-0370 23.056.1030 N66' of Lot 7, Block 11, North Half, Hutchinson 465 Water St NW 31-117-29-12-0360 23.056.0990 S198' of Lot 6, Block 11, North Half, Hutchinson entered tax forfeit status in 2011 with the following delinquent improvement project assessments and delinquent water/weed/storm water utility assessments: ProiectAssessments -455 Water St NW (31-117-29-12-0370-21056A030 - N66' of Lot 7, Block 11, North Half, Hutchinson) SA# Principal Term Interest Total Assess & Interest SA5096 $5,885.00 $1,073.42 $6,958.42 Utility Principal WA2011 $5.21 WA2012 $45.84 WA2013 $148.60 WA2014 $51.60 WA2015 $64.51 WA2016 $611.63 Total $927.93 Assessments - 465 Water St NW (31-117-29-12-0360 - 23.056.0990 - S198' of Lot 6, Block 11, North Half, Hutchinson) SA# Principal Term Interest Total Assess & Interest SA5096 $12,155.00 $2,217.07 $14,372.07 SA5096A $2,000.00 $516.00 $2,516.00 Total $12,155.00 $2,733.07 $16,888.07 Utility Principal SW2010 $93.14 WA2010 $21.72 WA2011 $44.16 WD2011 $150.00 WA2012 $45.84 WA2013 $173.60 WA2014 $311.60 WA2015 $214.51 WA2016 $402.44 Total $1,457.01 AND WHEREAS, at the time of the sale the McLeod County Auditor/Treasurer Office collected assessments and term interest as follows: 455 Water St NW - $676.14 payment for WA2015 & WA2016, leaving a balance of $7,209.67 465 Water St NW - $616.95 payment for WA2015 & WA2016, leaving a balance of $17,728.13. AND WHEREAS, said property was sold on December 15, 2017 and recorded in the McLeod County Recorder's Office on January 18, 2018, Document No. 434032 and 434033. AND WHEREAS, the owner, Paul Gerard Koenig has entered into an Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal to pay the following assessments in full by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 5 years at the original interest rate of 3.60%: 455 Water St NW/31-117-29-12-0370/23.056.1030/N66' of Lot 7, Block 11, North Half, Hutchinson SA# Assessment SA5096C $6,958.42 465 Water St NW/31-117-29-12-0360/23.056.0990/S198' of Lot 6, Block 11, North Half, Hutchinson SA# Assessment SA5096C $14,372.07 SA5096D $ 2,516:00 TOTAL $16,888.07 AND WHEREAS, the owner, Paul Gerard Koenig has entered into an Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal to pay the following assessments/utility billings in full by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 1 year: Utilities Assessments - 455 Water St NW(31-117-29-12-0370/23.056.1030/N66' of Lot 7. Block 11. North Half. Hutchinson UB# Amount WA2011 $5.21 WA2012 $45.84 WA2013 $148.60 WA2014 $51.60 TOTAL $251.25 Utilities Assessments -465 Water St NW(31-117-29-12-0360/23.056.0990/S198' of Lot 6, Block 11, North Half, Hutchinson) UB# Amount SW2010 $93.14 WA2010 $21.72 WA2011 $44.16 WD2011 $150.00 WA2012 $45.84 WA2013 $173.60 WA2014 $311.60 TOTAL $840.06 AND WHEREAS, the City proposes to reinstate the assessments on Assessment Rolls SA5096, SA5096A, with full payment due by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 5 years at the original interest rate of 3.60%. AND WHEREAS, the City proposes to reinstate the assessments on Assessment Rolls SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, and WA2014, with full payment due by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 1 year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed reinstatement of assessments are hereby accepted, and shall constitute a special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. In accordance with the Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal, said assessments on Assessment Rolls SA5096, SA5096A, are hereby reinstated with full payment due by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 5 years at the original interest rate of 3.60%. 3. In accordance with the Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal, said assessments on Assessment Rolls SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, and WA2014, are hereby reinstated with full payment due by November 26, 2018 and if said payment is not received by November 26, 2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 1 year. Adopted by the Council this 13th day of November, 2018. Mayor, Gary Forcier City Administrator, Matthew Jaunich AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL ASSESSMENT ROLL NO. SA5096, SA5096A, SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, WA2014, WA2015, WA2016, WA2017 This Agreement, is made this 23rd day of October, 2018, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Paul Gerard Koenig of Meeker County, State of Minnesota, hereinafter referred to as Owner. Paul Gerard Koenig is the Owner of the following described property, having purchased the property from the State of Minnesota as a tax forfeiture sale on December 15, 2017 and recorded at McLeod County 01/18/2018: Doc# Property Address City Parcel # County Parcel # Legal Description 434032 455 Water St NW 31-117-29-12-0370 23.056.1030 N66' of Lot 7, Block 11, North Half, Hutchinson At the time of the purchase, there were delinquent assessments with term interest and past term interest on the parcels for Letting No. 3/Project No. 11-04 (SA5096 & SA5096A) for James Street NW, Kouwe Street NW & Water St NW - Roadway pavement rehabilitation by reclaim or reconstruction methods, curb repairs/full replacement, draintile installation, bituminous/concrete surfacing, storm water/drainage improvements, water distribution/sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances as follows along with and additional interest for the year 2018: SA# or Unpaid Term Additional Total UB# PrinciUal Interest Interest for 2018 Assess & Interest SA5096 $5,885.00 $988.68 $84.74 $6,958.42 WA2011 $5.21 $0.00 $0.00 $5.21 WA2012 $45.84 $0.00 $0.00 $45.84 WA2013 $148.60 $0.00 $0.00 $148.60 WA2014 $51.60 $0.00 $0.00 $51.60 WA2015 $64.51 $0.00 $0.00 $64.51 WA2016 $611.63 $0.00 50.00 $611.63 Total $6,812.39 $988.68 $84.74 $7,885.81 At the time of the sale, the McLeod County Auditor/Treasurer Office collected assessments and term interest totaling 676.14 for said lot; leaving a balance of 7 209.67. It is understood and agreed that the City will reinstate SA5096, including term interest and additional interest for 2018 interest in the amount of $6.958.42 as follows: Reinstated SA# Assessment SA5096C $6,958.42 It is further understood and agreed that the Owner will pay the remainder of said reinstated SA5096 in the amount of $6,958.42 as a lump sum payment on or before 11/26/2018. It is further understood and agreed that if payment is not received by 11/26/2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 5 years at an interest rate of 3.60%. It is further understood and agreed that the City will reinstate the following utility billings in the amount of 251.25 as follows: UB# Amount WA2011 $5.21 WA2012 $45.84 WA2013 $148.60 WA2014 $51.60 It is further understood and agreed that the Owner will pay the remainder of said reinstated utility billings in the Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal - 455 Water St NW- Pagel of 2 amount of 251.25 as a lump sum payment on or before 11/26/2018. It is further understood and agreed that if payment is not received by 11/26/2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 1 year. Owner expressly waives hearing and objection to any irregularity with regard to said improvement assessments and any claim that the amount levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, -Said 0 ner has hereto set his ha d, the day and year first above written. OWNER'S IGNATURE: ~ i [�PRESENCE OF: Paul �;rard Ko Ig Prin ed Name: 2) 00�.Iz�i� Wrv�rvr� �can.�scw1—� Printed Name: Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal — 455 Water St NW —Page 2 of 2 AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL ASSESSMENT ROLL NO. SA5096, SA5096A, SW2010, WA2010, WA2011, WD2011, WA2012, WA2013, WA2014, WA2015, WA2016, WA2017 This Agreement, is made this 23rd day of October, 2018, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Paul Gerard Koenig of Meeker County, State of Minnesota, hereinafter referred to as Owner. Paul Gerard Koenig is the Owner of the following described property, having purchased the property from the State of Minnesota as a tax forfeiture sale on December 15, 2017 and recorded at McLeod County 01/18/2018: Doc# Property Address City Parcel # County Parcel # Le act l Description 434033 465 Water St NW 31-117-29-12-0360 23.056.0990 S198' of Lot 6, Block 11, North Half, Hutchinson At the time of the purchase, there were delinquent assessments with term interest and past term interest on the parcels for Letting No. 3/Project No. 11-04 (SA5096 & SA5096A) for James Street NW, Kouwe Street NW & Water St NW - Roadway pavement rehabilitation by reclaim or reconstruction methods, curb repairs/full replacement, draintile installation, bituminous/concrete surfacing, storm water/drainage improvements, water distribution/sanitary sewer repairs/upgrades, street lighting, trails/sidewalks, landscaping, restoration and appurtenances as follows along with and additional interest for the year 2018: SA# or Unpaid Term Additional Total UB# Principal Interest _ Interest for 2018 Assess & Interest SA5096 $12,155.00 $2,042.04 $175.03 $14,372.07 SA5096A $2,000.00 $444.00 $72.00 $2,516.00 SW2010 $93.14 $0.00 $0.00 $93.14 WA2010 $21.72 $0.00 $0.00 $21.72 WA2011 $44.16 $0.00 $0.00 $44.16 WD2011 $150.00 $0.00 $0.00 $150.00 WA2012 $45.84 $0.00 $0.00 $45.84 WA2013 $173.60 $0.00 $0.00 $173.60 WA2014 $311.60 $0.00 $0.00 $311.60 WA2015 $214.51 $0.00 $0.00 $214.51 WA2016 $402.44 $0.00 10.00 $402.44 Total $15,612.01 $2,486.04 $247.03 $18,345.08 At the time of the sale, the McLeod County Auditor/Treasurer Office collected assessments and term interest totaling 616.95 for said lot; leaving a balance of 17.728.13. It is understood and agreed that the City will reinstate SA5096 & SA5096A, including term interest and additional interest for 2018 interest in the amount of $16.888.07 as follows: Reinstated SA# Assessment SA5096C $14,372.07 SA5096D $ 2,516.00 TOTAL $16,888.07 It is further understood and agreed that the Owner will pay the remainder of said reinstated assessment in the amount of 16 888.07 as a lump sum payment on or before 11/26/2018. It is further understood and agreed that if payment is not received by 11/26/2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 5 years at an interest rate of 3.60%. Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal - 465 Water St NW- Pagel of 2 It is further understood and agreed that the City will reinstate the following utility billings in the amount of $840.06 as follows: UB# Amount SW2010 $93.14 WA2010 $21.72 WA2011 $44.16 W D2011 $150.00 WA2012 $45.84 WA2013 $173.60 WA2014 $311.60 TOTAL $840.06 It is further understood and agreed that the Owner will pay the remainder of said reinstated utility billings in the amount of $840.06 as a lump sum payment on or before 11/26/2018. It is further understood and agreed that if payment is not received by 11/26/2018, this assessment will be certified to taxes for collection beginning in 2019 for a period of 1 year. Owner expressly waives hearing and objection to any irregularity with regard to said improvement assessments and any claim that the amount levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whey , said Owner has hereto set his hand, the day and year first above written. N URE: > tN-P ESENCE OF: 1J Koenig Printed Name: (i "L-11. ��2) I �) C 1A Vtc St)Vl WG�✓ Printed Name: Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal —465 Water St NW — Page 2 of 2 HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Approval of City Assessment Agreement with McLeod County for 2019 Services Department: Administration LICENSE SECTION Meeting Date: 11/13/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is the City Assessment Agreement with McLeod County for 2019. The per parcel cost did not change from 2018. Our costs are expected to go up by about $15 due to 2 additional parcels being added. Staff is recommending approval of the agreement. BOARD ACTION REQUESTED: Approval of City Assessment Agreement with McLeod County for 2019 Fiscal Impact: $ 43,680.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this l st day of January 1 2019 . WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2019 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and shall be until December 31, 2019 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $43,680.00 , such payment to be made to the County Auditor on or before December 31, 2019 5824 parcels @ : $7.50 per parcel IN WITNESS WHEREOF, the parties have executed this agreement this day of In Presence Of. - In Presence Of: For City: Signed: By Attest For County Signed: By Attest CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 10/26/2018 EFT808 EFTPS PAYROLL 10/7 - 10/20/2018 62,580.34 10/26/2018 EFT809 MN Dept of Revenue PAYROLL 10/7 - 10/20/2018 12,952.51 10/26/2018 EFT810 Provident Life PAYROLL 10/7 - 10/20/2018 703.64 10/26/2018 EFT811 PERA PAYROLL 10/7 - 10/20/2018 51,904.58 10/26/2018 EFT812 TASC-Flex PAYROLL 10/7 - 10/20/2018 1,741.06 10/26/2018 EFT816 TASC-H S A PAYROLL 10/7 - 10/20/2018 12,740.52 10/26/2018 EFT813 ICMA PAYROLL 10/7 - 10/20/2018 2,483.99 10/26/2018 EFT814 VOYA PAYROLL 10/7 - 10/20/2018 480.00 10/26/2018 EFT815 MNDCP PAYROLL 10/7 - 10/20/2018 305.00 10/26/2018 203184 MNPEA PAYROLL 10/7 - 10/20/2018 546.00 10/26/2018 203185 Unum Life Insurance PAYROLL 10/7 - 10/20/2018 1,045.90 10/26/2018 203186 HART PAYROLL 10/7 - 10/20/2018 566.37 10/30/2018 203187 MCLEOD COUNTY AUDITOR -TREASURER SECOND HALF PROPERTY TAXES 280.37 11/09/2018 EFT817 EFTPS PAYROLL 10/21- 11/3/2018 61,668.63 11/09/2018 EFT818 MN Dept of Revenue PAYROLL 10/21- 11/3/2018 12,616.28 11/09/2018 EFT819 Provident Life PAYROLL 10/21- 11/3/2018 697.85 11/09/2018 EFT820 PERA PAYROLL 10/21 - 11/3/2018 50,287.20 11/09/2018 EFT821 TASC-Flex PAYROLL 10/21- 11/3/2018 1,741.06 11/09/2018 EFT822 TASC-H S A PAYROLL 10/21- 11/3/2018 12,717.06 11/09/2018 EFT823 ICMA PAYROLL 10/21- 11/3/2018 2,340.00 11/09/2018 EFT824 VOYA PAYROLL 10/21 - 11/3/2018 480.00 11/09/2018 EFT825 MNDCP PAYROLL 10/21- 11/3/2018 305.00 11/09/2018 203188 NCPERS PAYROLL 10/21 - 11/3/2018 384.00 11/09/2018 203189 HART PAYROLL 10/21- 11/3/2018 566.37 11/13/2018 203190 VOID - 11/13/2018 203191 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE PRODUCTION 5,242.66 11/13/2018 203192 A R ENGH HEATING & AIR CONDITIONING HVAC REPAIRS AT WWPT 728.88 11/13/2018 203193 ATO Z CHEMICAL SUPPLY WINDHSIELD DE-ICER- PUBLIC WORKS 594.68 11/13/2018 203194 ABSOLUTE LOGISTICS LLC FREIGHT CREEKSIDE PRODUCT TO GRANTSBURG WI 600.00 11/13/2018 203195 ACE HARDWARE VARIOUS R&M SUPPLIES 1,002.91 11/13/2018 203196 VOID - 11/13/2018 203197 AEM MECHANICAL SERVICES INC REPAIR RADIANT HEATER - HATS FACILITY 582.07 11/13/2018 203198 AMERICAN BOTTLING CO OCTOBER COST OF GOODS - LIQUOR 166.16 11/13/2018 203199 AMERICAN PUBLIC WORKS ASSN - APWA 2019 RENEWAL- 5 PUBLIC WORKS EMPLOYEES 1,031.25 11/13/2018 203200 AMERIPRIDE SERVICES VARIOUS CLEANING SUPPLIES 116.73 11/13/2018 203201 ANDERSON-CRANE RUBBER COMPANY WATER DISCHARGE HOSES - WWTP 996.00 11/13/2018 203202 ARNESON DISTRIBUTING CO OCTOBER COST OF GOODS - LIQUOR 392.30 11/13/2018 203203 ARTISAN BEER COMPANY OCTOBER COST OF GOODS - LIQUOR 2,139.60 11/13/2018 203204 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 51.76 11/13/2018 203205 AUTO XPRESS FLEX TUBE - STORM WATER EXHAUST REPAIRS 82.40 11/13/2018 203206 BARGEN INC REPLAY APPLICATION OCT 2018 - STREETS 17,070.69 11/13/2018 203207 BASF CORPORATION MULCH FOR CREEKSIDE PRODUCTION 8,064.00 11/13/2018 203208 BAUER BUILT INC RECAP TIRES FOR LEAF VACS - STORM WATER 643.95 11/13/2018 203209 BELLBOY CORP OCTOBER COST OF GOODS - LIQUOR 5,558.81 11/13/2018 203210 BETTER HALF EMBROIDERY SHIRTS & EMBROIDERY - PUBLIC WORKS 382.42 11/13/2018 203211 BLUE VALLEY SOD PEAT FOR CREEKSIDE PRODUCTION 1,710.00 11/13/2018 203212 BOLTON & MENK INC. 2018 AIRPORT ZONING UPDATE 3,540.00 11/13/2018 203213 BRAUN INTERTEC CORP SERVICES FOR CENTURY AVE AND PMP 10,510.75 11/13/2018 203214 BREAKTHRU BEVERAGE OCTOBER COST OF GOODS - LIQUOR 16,165.08 11/13/2018 203215 BRETH-ZENZEN FIRE PROTECTION 2018 SPRINKLER SYSTEM INSPECTION - WTP 175.00 11/13/2018 203216 BRYAN ROCK PRODUCTS AG LIME FOR BALLFIELD RENOVATION PROJECT 5,855.92 11/13/2018 203217 C & L DISTRIBUTING OCTOBER COST OF GOODS - LIQUOR 29,012.87 11/13/2018 203218 C-AIRE INC BAGGER SERVICE & INSTALL NEW DRYER - COMPOST 4,408.72 11/13/2018 203219 CARD SERVICES CASH WISE PURCHASES -SENIOR CENTER 132.99 11/13/2018 203220 CENTRAL MCGOWAN VARIOUS R&M SUPPLIES 156.13 11/13/2018 203221 CHEMISOLV CORP PUMP FOR WWTP 2,250.00 11/13/2018 203222 CINTAS CORPORATION VARIOUS CLEANING SUPPLIES 211.48 11/13/2018 203223 COLDSPRING NICHE PLAQUE - CEMETERY 248.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 11/13/2018 203224 CONTINENTAL RESEARCH CORP SPRAY ALL A- POLICE CLEANING SUPPLIES 191.88 11/13/2018 203225 CORE & MAIN LP WATER METER PARTS 2,690.46 11/13/2018 203226 CROW RIVER AUTO & TRUCK REPAIR AUTO REPAIRS - 3 VEHICLES; 2-PD, 1-STREETS 514.75 11/13/2018 203228 CROW RIVER GOLF CLUB LIQUOR HUTCH EVENT ON 10/18/18 536.88 11/13/2018 203229 CROW RIVER PRESS INC ENVELOPES FOR CITY CENTER OPERATIONS 2,263.43 11/13/2018 203230 CROW RIVER WINERY OCTOBER COST OF GOODS - LIQUOR 965.40 11/13/2018 203231 D2 SERVICES, INC. SOFTWARE SUPPORT TO MOVE OTTER LAKE RTU 1,707.00 11/13/2018 203232 DANCO COMMERCIAL PAINTERS, INC PREP AND PAINT WATER RESEVOIR AT WTP 8,500.00 11/13/2018 203233 DEHN, PETER REIMB: FOOTWEAR 175.00 11/13/2018 203234 DELANO CEMETERY SERVICES INC REPAIR GRANITE MONUMENT CHIPS - CEMETERY 300.00 11/13/2018 203235 DELEGARD TOOL CO SHOP TOOLS FOR STREETS DEPT 513.96 11/13/2018 203236 DOSTAL ELECTRONIC'S CENTER 50" LED SMART TV & MOUNT - CIVIC ARENA 595.00 11/13/2018 203237 DPC INDUSTRIES INC CHEMICALS FOR WTP 1,710.08 11/13/2018 203238 DUDE SOLUTIONS AN N UAL SO FTWAR E FEES 1,458.61 11/13/2018 203239 DUININCK INC L10P18-10: 9/25 - 10/22'18 PAY REQUEST #3 13,132.04 11/13/2018 203240 E2 ELECTRICAL SERVICES INC REPLACE/UPDATE EXTERIOR LIGHTS - LIQUOR STORE 1,322.71 11/13/2018 203241 ECOLAB PEST ELIMINATION RODENT PROGRAM - REFUSE SS BUILDING 155.28 11/13/2018 203242 EHLERS & ASSOCIATES INC TIF COMMUNICATION WITH COUNTY 60.00 11/13/2018 203243 EMBROIDERY PLUS FIRE LOGO & NAMES, UNIFORM SHIRTS 64.00 11/13/2018 203244 ENDRESS+HAUSER DELTAPILOT M FMB53 - WWTP EQUIP PARTS 3,621.69 11/13/2018 203245 ERICKSON ENGINEERING CO LLC E18002 BRIDGE 43539 ON 2ND AVE: SERVICES 17,068.57 11/13/2018 203246 EWERT BROS INC CAMERA INSPECTIONS - STWT & SEWER LINES 250.00 11/13/2018 203247 FARM -RITE EQUIPMENT BOBCAT EQUIP RENTAL- STREETS/FORESTRY 3,042.18 11/13/2018 203248 FASTENAL COMPANY VARIOUS R&M SUPPLIES 2,054.24 11/13/2018 203249 FIRE SAFETY USA INC 6" LEATHER HELMET FRONT (6) - FIRE DEPT 280.00 11/13/2018 203250 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE TESTING 169.08 11/13/2018 203251 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER & HATS 380.00 11/13/2018 203252 FOBBE CONTRACTING, INC. FIRE HYDRANT LOWERING: 3 LOCATIONS 1,950.00 11/13/2018 203253 GAIL COX EDA SIGN & AWNING GRANT - MAIN CLIPS 1,000.00 11/13/2018 203254 GARD SPECIALISTS EQUIPMENT PARTS FOR HATS FACILITY 450.92 11/13/2018 203255 GEB ELECTRIC INC REPAIRS AT CIVIC ARENAAND REC CENTER 1,759.00 11/13/2018 203256 GENERAL OFFICE PRODUCTS COMPANY CENTER DRAWER, DEL & INSTALL - EDA 96.00 11/13/2018 203257 GEORGE LEHN WELL SEALING COST -SHARE - 237 4TH AVE NE 500.00 11/13/2018 203258 GLENCOE SILVER LAKE COMMUNITY ED 2018 FALL SOCCER LEAGUE 50.00 11/13/2018 203259 GO PERMITS, LLC REFUND PERMIT #PB18-0714 102.00 11/13/2018 203260 GOPHER STATE FIRE EQUIPMENT CO. ALL CITY FACILITIES -INSPECTIONS & NEW EQUIP 4,411.75 11/13/2018 203261 GRAINGER VARIOUS R&M SUPPLIES - PARK & RECREATION 1,126.79 11/13/2018 203262 GREEN EARTH LAWN CARE INC FALL HERBICIDE AT CEMETERY/NUISANCE MOWING 2,568.25 11/13/2018 203263 GREEN JACKET LLC UB refund for account: 1-395-8050-8-03 10.16 11/13/2018 203264 HANSEN GRAVEL INC. WASHED SAND/GRANITE SAND - STREETS & PARKS 84.00 11/13/2018 203265 HANSON & VASEK CONSTRUCTION SIDEWALK, ALLEY & MEDIAN WORK -VARIOUS LOCAL 11,425.00 11/13/2018 203266 HARTFORD, THE 2018/2019 SOLAR ARRAY INSURANCE PREMIUM 5,522.00 11/13/2018 203267 HAWK PERFORMANCE SPECIALITIES PAINT & SUPPLIES FOR CIVIC ARENA ICE 1,690.00 11/13/2018 203268 HAWKINS INC CHEMICALS FOR WTP 3,187.87 11/13/2018 203269 HCVN-TV 3RD QTR CABLE TV FRANCISE FEES 24,174.26 11/13/2018 203270 HENNEPIN TECHNICAL COLLEGE VEHICLE RECERTIFICATION- 10 PUB WKS EMPLOYEES 1,050.00 11/13/2018 203271 HENRY'S WATERWORKS INC VALVE BOX RISER & LID - WWTP 515.00 11/13/2018 203272 HENRYS FOODS INC CONCESSIONS SUPPLIES- RECREATION 542.53 11/13/2018 203273 HILLYARD/HUTCHINSON VARIOUS CLEAN ING/JAN ITORIAL SUPPLIES 389.00 11/13/2018 203274 HJERPE CONTRACTING REPLACE HYDRANT / BOULDER CIRCLE STWT WORK 23,688.75 11/13/2018 203275 HOHENSTEINS INC OCTOBER COST OF GOODS - LIQUOR 273.00 11/13/2018 203276 HOLT-PETERSON BUS 12/5 - CHANHASSEN THEATER - SENIOR EVENT 625.00 11/13/2018 203277 HUTCH AUTO BODY 2016 PD CAPRICE: REPAIR QTR PANEL, TAIL LIGHT 826.40 11/13/2018 203278 HUTCHFIELD SERVICES INC COMM JANITORIAL SERV - SEPT 2018 - HATS 1,415.00 11/13/2018 203279 HUTCHINSON CO-OP DIESEL, TANK CLEANER, DEF 24, CHEVRON, LP 11,557.17 11/13/2018 203280 HUTCHINSON CONVENTION & VISITORS BU SEPTEMBER 2018 LODGING TAX 10,112.31 11/13/2018 203281 HUTCHINSON HEALTH CARE OCTOBER & NOVEMBER CAM - EVENT CENTER 4,555.98 11/13/2018 203282 HUTCHINSON LEADER VARIOUS PUBLICATIONS & ANNUAL RENEWAL 311.68 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 11/13/2018 203283 HUTCHINSON SENIOR ADVISORY BOARD COST OF 4 SENIOR CENTER EVENTS 4,746.00 11/13/2018 203284 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 57.89 11/13/2018 203285 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 142.91 11/13/2018 203286 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE 8.29 11/13/2018 203287 HUTTON, CHRIS REIMB FOOTWEAR 144.99 11/13/2018 203288 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIRS 2,400.00 11/13/2018 203289 INGSTAD BROADCASTING OCTOBER LIQUOR STORE RADIO ADVERTISING 355.00 11/13/2018 203290 INTEPLAST GROUP BAG FILM FOR CREEKSIDE PRODUCTION 117,193.75 11/13/2018 203291 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES FOR STREETS DEPT 816.64 11/13/2018 203292 JAY MALONE MOTORS 2005 DAKOTA: RECALL- PASS. AIR BAG / INSPECT 119.95 11/13/2018 203293 JJ TAYLOR DIST OF MN OCTOBER COST OF GOODS - LIQUOR 4,792.67 11/13/2018 203294 JOAN PADRNOS SEW ON PATCHES, HEM PANTS- POLICE UNIFORMS 120.00 11/13/2018 203295 JOE'S SPORT SHOP T-SHIRTS FOR RECREATION SPORTS 1,437.50 11/13/2018 203296 JOHNSON BROTHERS LIQUOR CO. OCTOBER COST OF GOODS - LIQUOR 26,617.63 11/13/2018 203297 JUUL CONTRACTING CO WATER & SEWER REPAIR WORK 9,213.44 11/13/2018 203298 KAHL, DENNIS MOWING NUISANCE PROPERTIES - JUNE/DULY 1,040.00 11/13/2018 203299 KERI'S CLEANING & HANDYMAN SERVICES CLEANING 10/1-16; C.C, FIRE, LIBRARY, SR DINE, LIQ 3,444.00 11/13/2018 203300 KOHLS SWEEPING SERVICE MISC ON -STREET, CURB, & CROSSWALK PAINTING 14,206.00 11/13/2018 203301 KONERZA, STACY DJ DANCE 10/30 - SENIOR CENTER 100.00 11/13/2018 203302 KRAEMER TRUCKING & EXCAVATING INC. 1_151318-15 WORK THRU 10/16/18 - T-HANGAR CONST 183,268.62 11/13/2018 203303 KRANZ LAWN & POWER TUNE-UP CHAINSAW - PARKS 68.39 11/13/2018 203304 L & P SUPPLY CO STATION HOSE REEL: KNOB SPINNER - FIRE 7.45 11/13/2018 203305 LANO EQUIPMENT OF NORWOOD EQUIP R&M SUPPLIES - STREETS & CEMETERY 740.00 11/13/2018 203306 LEAGUE OF MN CITIES -INS TRUST CLAIM: CITY MOWER DAMAGED HUC UTILITY SHED 1,500.00 11/13/2018 203307 LITCHFIELD BUILDING CENTER MATERIALS FOR FIRE TRAINING SITE IMPROVEMENTS 3,208.44 11/13/2018 203308 LOCATORS & SUPPLIES EAR MUFFS, SAFETY GLASSES - STREETS 122.64 11/13/2018 203309 LOCHER BROTHERS INC OCTOBER COST OF GOODS - LIQUOR 36,705.85 11/13/2018 203310 LOGIS AUGUST SOFTWARE/NETWORK COSTS 7,199.00 11/13/2018 203311 LUBE-TECH ESI SERVICE, PLUNGER HOSE - HATS 664.13 11/13/2018 203312 LUMINAIRE ENVIRONMENTAL & TECH RECYCLING OLD LIGHTS/LAMPS 140.04 11/13/2018 203313 LYNDE & MCLEOD INC. COMPOST FOR CREEKSIDE PRODUCTION 119.31 11/13/2018 203314 M-R SIGN VARIOUS SIGN REPAIR MATERIALS 3,745.85 11/13/2018 203315 MAIERS, MATT FOOTWEAR REIMB 175.00 11/13/2018 203316 MARCO TECHNOLOGIES, LLC SEPTEMBER COPIERS - OTHER CITY FACILITIES 1,076.44 11/13/2018 203317 MARCO TECHNOLOGIES, LLC SEPTEMBER COPIERS - EDA & CITY CENTER 934.18 11/13/2018 203318 MARY HENKE CANCELLED - CANNOT MAKE CLASS DATE 16.00 11/13/2018 203319 MATHESON TRI-GAS INC LEASE - ACETYLENE, HY CYL - WWTP 317.07 11/13/2018 203320 MCLEOD COUNTY AUDITOR -TREASURER 2018 ASSESSING CONTRACT ($61K); POLL BOOKS 64,726.26 11/13/2018 203321 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: BANKER 450.00 11/13/2018 203322 MCLEOD COUNTY FIRE CHIEFS ASSN ACTIVE 911 ANNUAL SERVICE FEE 360.00 11/13/2018 203323 MEEKER WASHED SAND & GRAVEL SAND FOR CREEKSIDE PRODUCTION 2,704.66 11/13/2018 203324 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 958.98 11/13/2018 203325 MICROBIOLOGICS INC LAB SUPPLIES- WWTP 150.02 11/13/2018 203326 MIDWEST MACHINERY CO RENT 3 JD TRACTORS- LEAF & SNOW REMOVAL 25,200.00 11/13/2018 203327 MILLNER HERITAGE VINEYARD & WINERY OCTOBER COST OF GOODS - LIQUOR 968.40 11/13/2018 203328 MINE SAFETY APPLIANCES COMPANY SENSORS FOR WWTP 1,068.50 11/13/2018 203329 MINI BIFF 8/27 - 9/23'18 RENTAL FOR DOG PARK & PD RANGE 231.54 11/13/2018 203330 MINNEAPOLIS, CITY OF SEPTEMBER APS FEES 51.30 11/13/2018 203331 MINNESOTA CONTROL SYSTEMS LLC INSTALL WIRING FOR NEW BOILER - WWTP 1,774.00 11/13/2018 203332 MINNESOTA DEPT OF PUBLIC SAFETY APPLICATION RETAILER'S "BUYERS" CARD - LIQUOR 20.00 11/13/2018 203333 MINNESOTA VALLEY TESTING LAB LAB TESTING FOR WWTP 1,594.00 11/13/2018 203334 MORGAN CREEK VINEYARDS OCTOBER COST OF GOODS - LIQUOR 286.80 11/13/2018 203335 MOTION INDUSTRIES INC EQUIPMENT PARTS FOR CREEKSIDE 466.12 11/13/2018 203336 MSFCA CONFERENCE: MIKE CRAIG & MICHELLE HAGERT 600.00 11/13/2018 203337 NASH FINCH COMPANY 3RD QTR 2018 CAM - LIQUOR STORE PARKING LOT 349.85 11/13/2018 203338 NORTH AMERICAN SAFETY INC SAFETY SUPPLIES FOR PARKS DEPT 127.00 11/13/2018 203339 NORTH CENTRAL BUS & EQUIPMENT INC WING PLOW PARTS - STREETS 416.80 11/13/2018 203340 NORTH CENTRAL LABORATORIES CHEMICALS FOR WWTP 460.03 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 11/13/2018 203341 NORTHERN BUSINESS PRODUCTS OFFICE SUPPLIES FOR POLICE DEPT 164.77 11/13/2018 203342 NORTHERN STATES SUPPLY INC VARIOUS R&M SUPPLIES 1,117.68 11/13/2018 203343 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT- PARK RAPIDS, ELY, CHISHOLM 1,900.00 11/13/2018 203344 NUVERA NOV PHONE SERVICES 5,536.04 11/13/2018 203345 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 701.31 11/13/2018 203346 OFFICE OF MN IT SERVICES AUGUST & SEPTEMBER 2018 SERVICES - DMV 388.47 11/13/2018 203347 PARKS, RECREATION & COMM ED PRCE WINTER BROCHURE 137.50 11/13/2018 203348 PAUSTIS WINE COMPANY OCTOBER COST OF GOODS- LIQUOR 2,324.25 11/13/2018 203349 PAVEMENT RESOURCES PAVEMENT REPAIRS: SEVERAL LOCATIONS 9,450.00 11/13/2018 203350 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING W/E 10/14/18 7,562.37 11/13/2018 203351 PHILLIPS WINE & SPIRITS OCTOBER COST OF GOODS - LIQUOR 20,155.21 11/13/2018 203352 PIONEERLAND LIBRARY SYSTEM 4TH QTR 2018 LIBRARY FUNDING 42,910.25 11/13/2018 203353 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL- CIVIC ARENA 102.75 11/13/2018 203354 POSTMASTER POSTAGE FOR UTILITY BILLS 1,520.00 11/13/2018 203355 POSTMASTER ADDITIONAL POSTAGE FOR UTILITY BILLS 50.00 11/13/2018 203356 POSTMASTER SENIORS NEWSLETTER POSTAGE 100.00 11/13/2018 203357 POWER BRUSHES INC. EQUIPMENT PARTS FOR CREEKSIDE SCREENER 2,448.34 11/13/2018 203358 PTM DOCUMENT SYSTEMS W2 AND 1099 FORMS FOR FINANCE YEAR-END 209.90 11/13/2018 203359 QUADE ELECTRIC ELECTRICAL WORK AT VARIOUS LOCATIONS 618.46 11/13/2018 203360 QUALITY FLOW SYSTEMS SERVICE CHECK ON 12 STATIONS - WWTP 1,800.00 11/13/2018 203361 QUILL CORP VARIOUS CLEANING & JANITORIAL SUPPLIES 478.92 11/13/2018 203362 R & R EXCAVATING L2P17-02: 12/19/17 - 10/15/18 FINAL 2017 PROJECT 15,977.01 11/13/2018 203363 R & R EXCAVATING 1_11318-01 9/25 - 10/22'18 PAY #4 434,536.38 11/13/2018 203364 RAMSEY COUNTY SHERIFF'S OFFICE CIVIL PAPERS C2018007266: C SETTER 70.00 11/13/2018 203365 RANDY'S REPAIR SERVICE WALKING FLOOR TRAILER REPAIRS - CREEKSIDE 2,984.21 11/13/2018 203366 REFLECTIVE APPAREL FACTORY INC SAFETY JACKETS- PUBLIC WORKS 361.98 11/13/2018 203367 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO SCHULTE GREENHOUSE 224.24 11/13/2018 203368 REVIER WELDING LEAF VAC HITCHES - STWT 1,301.44 11/13/2018 203369 RICE COMPANIES, INC. DOOR REPLACEMENT - SENIOR DINING 3,266.00 11/13/2018 203370 RIDGEWATER COLLEGE EMR REFRESHER 9/27/18 - POLICE STAFF 1,640.00 11/13/2018 203371 ROWLAND, ALAN UB refund for account: 1-786-0425-0-02 67.06 11/13/2018 203372 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 316.59 11/13/2018 203373 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 263.16 11/13/2018 203374 SARA BROWN FLAG FOOTBALL COACHING REFUND 15.00 11/13/2018 203375 SCHAEFFER MFG CO CITROL, MOLY EP SYNTHETIC - WWTP 381.55 11/13/2018 203376 SHAW, KAREN OCTOBER YOGA & PILATES CLASSES 150.00 11/13/2018 203377 SHORT-ELLIOT-HENDRICKSON, INC WATER & SEWER RATE STUDY 6,843.72 11/13/2018 203378 SITYANN TRUCKING, LLC CREEKSIDE FREIGHT TO SHELL LAKE 625.00 11/13/2018 203379 SOUTHERN WINE & SPIRITS OF MN OCTOBER COST OF GOODS - LIQUOR 15,750.26 11/13/2018 203380 SPRING LAKE ENGINEERING SEPT SERVICES: LIFT STATION/SCADA UPGRADES 2,625.94 11/13/2018 203381 STANDARD PRINTING-N-MAILING MAILING/POSTAGE SERVICES FOR OCTOBER 2,612.52 11/13/2018 203382 STANLEY ACCESS TECH LLC STANDARD SERVICE - LIQUOR STORE 556.16 11/13/2018 203383 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 510.70 11/13/2018 203384 STREICH TRUCKING CREEKSIDE FREIGHT - VARIOUS LOCATIONS 855.00 11/13/2018 203385 STRUCTURAL SPECIALTIES INC 1_21318-02 9/25 - 10/22'18 PAY #5 180,488.60 11/13/2018 203386 SUMMIT FIRE PROTECTION RELOCATED 2 FIRE DEPT CONNECTIONS- C.ARENA 1,350.00 11/13/2018 203387 SUNSHINE FILTERS OF PINELLAS INC PANEL FILTER - WTP 1,457.68 11/13/2018 203388 TASC December 2018 Flex Adm. Fees 106.02 11/13/2018 203389 THOMPSON, DENEIL REIMB: FOOTWEAR 175.00 11/13/2018 203390 THOMSON REUTERS-WEST SEPT WEST INFO CHARGES - LEGAL 1,080.81 11/13/2018 203391 TITAN MACHINERY CYLINDER, PINS -STREETS PARTS 939.78 11/13/2018 203392 TKO WINES OCTOBER COST OF GOODS - LIQUOR 405.60 11/13/2018 203393 TRI COUNTY WATER BOTTLE WATER DELIVERY - CREEKSIDE 91.75 11/13/2018 203394 TRI-POINT PRODUCTS INC CALENDARS FOR REC CENTER 207.60 11/13/2018 203395 TRIMBO, DAVID 10/23, 10/29, 10/30 FLOOR CLEANING AT PD 975.00 11/13/2018 203396 TRUE BRANDS OCTOBER COST OF GOODS - LIQUOR 62.12 11/13/2018 203397 TWO WAY COMMUNICATIONS INC CONNECTOR, CRIMP, CABLE - WWTP 113.35 11/13/2018 203398 ULLR COOLERS WINE BOMBER BAGS - LIQUOR STORE 119.92 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 11/13/2018 203399 VER-TECH SOLUTIONS & SERVICES NOVEMBER DISHMACHINE RENTAL- SENIOR DINING 69.95 11/13/2018 203400 VERIZON WIRELESS CELL PHONE SERVICES SEPT 11- OCT 10 3,935.30 11/13/2018 203401 VESSCO INC PUMPHEAD - WTP PARTS 758.77 11/13/2018 203402 VIKING BEER OCTOBER COST OF GOODS - LIQUOR 15,741.05 11/13/2018 203403 VIKING COCA COLA OCTOBER COST OF GOODS - LIQUOR 315.95 11/13/2018 203404 VINOCOPIA INC OCTOBER COST OF GOODS - LIQUOR 955.20 11/13/2018 203405 WASTE MANAGEMENT OF WI -MN LANDFILL DISPOSAL - REFUSE & STREET SWEEPINGS 14,953.27 11/13/2018 203406 WEST CENTRAL SHREDDING 980 LBS PAPER SHREDDING - POLICE DEPT 196.00 11/13/2018 203407 WINE COMPANY, THE OCTOBER COST OF GOODS - LIQUOR 999.30 11/13/2018 203408 WINE MERCHANTS INC OCTOBER COST OF GOODS - LIQUOR 6,273.21 11/13/2018 203409 WITTE SOD FARMS INC ROLLS OF SOD FOR PARKS DEPT 25.00 11/13/2018 203410 WM MUELLER & SONS FINE ASPHALT FOR STREET REPAIRS 2,791.02 11/13/2018 203411 WM MUELLER & SONS 1_71318-07 10/1- 10/29'18 PAY #1 49,239.92 11/13/2018 203412 WM MUELLER & SONS 1_41318-04 9/26 - 10/26'18 PAY #3 679,749.53 11/13/2018 203413 ZEP SALES AND SERVICE VARIOUS R&M SUPPLIES - STREETS & HATS 564.11 11/13/2018 203414 GRATKE, TIM REIMB: EXAM FEE, TRAVEL TO MEETINGS & EX 621.51 11/13/2018 203415 LIEN, MIKE REIMB: REG FEE FOR AWWA CONF 45.00 11/13/2018 203416 MCRAITH, JOHN REIMB: EE SCHEDULE SOFTWARE 80.65 11/13/2018 203417 VOLLMER, EVAN REIMB: TRAVEL TO RAM CONFERENCE -REFUSE 83.50 11/13/2018 203418 WICHTERMAN, KEN REIMB: FUEL FOR HAULING SNOW BLOWER 45.00 Total- Check Disbursements: $ 2,678,205.94 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 10/24/18 - 11/13/18 Check Date Check Vendor Name Description Amount 11/13/2018 203227 CROW RIVER GLASS INC. WINDSHIELD FOR 2009 F350 331.16 Total- Check Disbursements: $ 331.16 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Ordinance 18-793 - Amending Chapter 95 of City Code Department: Administration LICENSE SECTION Meeting Date: 11/13/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based off of discussions earlier this year regarding the park system and the stage at Masonic West River Park, staff worked on updating our City Ordinance to bring many of the "unwritten rules" to a formal document and to address some of our concerns regarding the stage, noise, etc. within a city ordinance. Attached is a copy of an ordinance that would amend and replace Chapter 95 of our City Code dealing with Parks. The proposed ordinance has been reviewed by the Park & Rec Board and they are recommending approval. The plan is to have a discussion of the ordinance on Tuesday with the official first reading of the ordinance taking place at your second meeting in November or first meeting in December with approval by the end of the year. BOARD ACTION REQUESTED: Review/Discussion only. No action requested Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE 18-793 AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 — PUBLIC PARKS, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, as the Hutchinson Parks and Recreation system has expanded over the years; there is a need to update rules and regulations within the park and recreation system as growth and use within the system presents itself, and WHEREAS, Hutchinson City Code, Chapter 95, was last updated in whole in 2004 with revisions in 2012 and 2017, and WHEREAS, Minnesota State Statue 412.491 and 429.021, Subd. 1, give cities the authority to establish, improve, maintain, etc. parks, parkways, and recreational facilities and to protect and regulate their use, and Minnesota State Statue 471.15 gives authority to a city to operate a program of public recreation and playgrounds; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 95 of the City Code is hereby amended and replaced to read as follows: . �ees�rrs. re��e�seer:re�.:zs�s.+rt���ers ��iT.S�P�I�TIit�Ell��S'1'!.111:FlF.PlRZ7:�:Kt�:l�E� STS�TTT.S�JT'!S'�i�J. I• I• ON 11111m, i=NO § 95.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DIRECTOR. Shall mean and refer to the authorized and acting director of the Hutchinson Parks, Recreation, and Community Education (PRCE) Department. OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for such an area. PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field, outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses that are normally associated with parks. SHELTERS. Open or enclosed structures located within city parks, including bandstands, the Depot, the Historical Church, and music stages. RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center, Event Center, and Civic Arena. § 95.02 PARK HOURS AND ACCESS. (A) The recreational and educational opportunities of the parks and recreation facilities shall be available to all members of the public regardless, of race, sex, age, creed, national origin or place of residence; however, residency requirements and certain other regulations may be placed upon the participation in various league activities and preferences may be granted to residents of the City of Hutchinson over non-residents under certain circumstances. (B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following parks will remain open until 11:00 p.m.: Roberts Park Tartan ParkNeterans Memorial Field Library Square 2 (C) City park shelters shall be open and available to the public for rent from 9:00 a.m. to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third Sunday in October, shelters may be rented by reservation only. City Recreational facilities will be opened and available at a time determined by the Director or their designee. (D) Except as provided in section 95.03, no person may be in, remain in or enter any public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no person may drive into or remain in a public parking area within or immediately adjacent to a public park during the hours when the park is closed. § 95.03 ACTIVITES PERNHTTED AFTER PARK CLOSING. The following activities may continue in the public parks after the parks have closed: (A) Camping at Masonic West River Park/Campground in designated camping sites. "Quiet Time" is from 10:00 p.m. to 6:00 a.m. (B) City sponsored and supervised activities, which because of the nature of the activity, cannot be held during the time when the parks open. (C) Activities sponsored by any other group, association or organization which has applied for and received a permit for such activity pursuant to section 95.04. (D) City custodial or maintenance authorized personnel who must perform their services during the times when the parks are closed. § 95.04 PUBLIC GATHERING PERNHTS. (A) A permit shall be obtained from the City Council before participating in any of the following activities or special events in a city park. The fee for the permit shall be set annually in the City's Fee Schedule: (1) Carnivals; (2) Community celebrations; (3) Musical Concerts; (4) Amplified instruments, music, communication systems or the like that would exceed the requirements of Section 92.018 of the Hutchinson city code (5) Gatherings of 75 or more persons, including picnics, graduations, weddings and political gatherings; and (6) Contests and exhibitions, including among other things, those that require exclusive use or charging admission; and (7) To sell or offer for sale any goods or services (B) Permits shall not be required for those events and activities sponsored by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting 3 events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or not, which is authorized to use a city park by the Director or their designee. (C) A person seeking a permit pursuant to this section shall file a written application on a form supplied by the Director or their designee. The application will state the following information: (1) Name and address of applicant (2) Name and address of the person(s), corporation or association sponsoring the activity or special event (3) Day(s), hour and year for which the permit is desired (4) Park or portion of the park for which the permit is desired (5) Estimate of anticipated attendance (6) Detailed description of the proposed activity (7) Variances required from city and park rules and regulations (8) Other information requested by the Director that is reasonably necessary to determine whether or not a permit will be issued (D) For gatherings of more than two hundred fifty (250) persons or for any activities or events where a fee or donation is being requested, except for those exempt under section 95.04(B), the applicant for a permit under this section shall be required to carry and maintain public liability insurance, with the city as a named insured, providing insurance coverage for bodily injury, death and property damage occurring in connection with applicant's use of the park. Such insurance shall provide coverage in amounts at least equal to the city's maximum liability limits as provided by state law. (E) The applicant for a permit under this article shall indemnify and save harmless the city from all loss, cost and expense arising out of any liability or claims of liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whoever by reason of the use of occupation of the parks described in this section, whether such use is authorized or not, or by any act or omission of the applicant or any of its officers, agents, employees, players or guests. The applicant shall pay for any and all damage to property of city or loss or theft of such property done or caused by such persons. (F) No permit or preliminarily approved permit application may be transferred, and the permit holder will be bound by all park rules and regulations and applicable ordinances. (G) The Director or their designee is authorized to revoke a permit immediately upon finding of a violation of any park rule, ordinance or conditions of a permit. § 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK Exclusive rental of the music stage at Masonic West River Park/Campground past the hours permitted in section 95.02 will be allowed on the condition that the renter applies for a permit under Section 95.04, and that the renter purchases all of the tent and electrical only campground sites. § 95.06 TRAFFIC AND PARKING. 4 It is unlawful for any motorized vehicle or equipment to be parked or operated in any city park or recreational area other than on established roadways and designated parking areas. This section shall not be construed to prohibit the use or parking of a recreational vehicle in designated camping areas in West River Park for a period not in excess of two weeks. This section shall not apply to law enforcement and construction or maintenance equipment operated by, or under a contract with, the city and within the scope of such operation or contract § 95.07 OPEN BURNING RESTRICTED. No person shall start or maintain an open fire in a park, except in an area specifically designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area designated for an open fire or a freestanding grill before the fire is completely extinguished. § 95.08 TOBACCO -FREE PARKS. It is unlawful for any person to smoke or use tobacco products within the confines of Tartan Park, which includes the terrain park, skate park and north ball field. This area does not include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west. § 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off -leash dog park. An animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. § 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING PROHIBITED. No person may sell or offer for sale any product, food or service, or advertise in any public park without the prior written approval of the City. § 95.11 DAMAGING VEGETATION IN PARKS. No person may damage or disturb any flower bed, planting area, or ornamental landscaped area within a park, open space or recreational facility. No person may cut, trim or remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material from a park, open space or recreational facility with the exception of authorized City officials. § 95.12 DESTRUCTION OF PARK PROPERTY No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or remove any part of any building, structure, sign, light pole, drinking fountain, ornamental fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for climbing, sliding, swinging, etc.), statues, public art or other property within public parks. § 95.13 GLASS RECEPTACLES IN PARKS 5 No person shall have in his or her possession a glass bottle, glass container, or glass receptacle within a park. § 95.14 ADDITIONAL RULES AND REGULATIONS. The Director, or their designee, may establish reasonable rules and regulations for the use of parks and recreation facilities and shelters, and for obtaining permits. Such rules and regulations will be based on a due regard for the purpose for which the facility is established, the safety of those using the facility, the need for supervisory personnel and the maximum number of persons who can safely use the facilities at one time. Park and recreational facilities and shelters may be used by members of the general public for recreational, athletic, and social purposes consistent with the nature of the facility and the safety of the public and property, subject to permit requirements. Specific rules and regulations for the use of park and recreation facilities and shelters established by the Director or their designee should be posted where they apply, and it is unlawful for any person to violate the same when so posted. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is January 1, 2019. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2018 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor 0 HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Ordinance to Sell City -Owned Land to Hutchinson Health - Second Reading Department: Legal LICENSE SECTION Meeting Date: 11/13/2018 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff Unfinished Business Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As you may recall, earlier this year the City approved a lease agreement with Hutchinson Health/Health Partners as part of a merger between the two entities. As part of the transaction, the City agreed to convey title to Hutchinson Health for certain leased property that is not used to provide health care services (Hospital Auxiliary property and Freemont Avenue property). The remaining health care property continues to be subject to the amended lease (Plaza 15 property, Harmony River property, hospital/clinic property, etc.). The transaction for the merger took place on April 1 st and this conveyance ties up the transfer of those properties not used for health care services as agreed. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 18-792. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 18-792 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: Lot 8, Block 2, Cedar Acres Subdivision AND 22 feet north of southern 22 feet 8 inches, Lot 8, Block 49, North Half of City for good and valuable consideration is hereby transferred and conveyed to Hutchinson Health or its successor or assigns. Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 13' day of November, 2018. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Holiday Parade of Lights Department: Police LICENSE SECTION Meeting Date: 11/13/2018 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Bobby Paulson In cooperation with the Hutchinson Downtown Association's Main Street Christmas, the Hutchinson Lions and Down with Diabetes is requesting to host the First Annual Hutchinson Holiday Parade of Lights. The event is scheduled for Saturday, December 8, 2018. The Hours of the event would be approximately 4:00 pm until 7:00 pm. The parade route would run from 1st Ave NE near ShopKo and Veteran's Park, south on Hassan Street and end at Faith Lutheran Church. The parade would begin at approximately 5pm to coincide with Main Street Christmas, and last about 30-45 minutes dependent on the number of final units. The organizers are requesting the support and assistance of the City of Hutchinson in regards to street closures, and security. The City would have to utilize the Street Dept to distribute the necessary barricades. This would be done just like the Water Carnival Parade preparation. The Street Dept would stage the barricades on Friday December 7th, the Police Dept would place the barricades prior to the parade then remove them immediately following. I would also suggest we utilize the Parks Dept to distribute trash receptacles along the parade route. The Parks Dept would place the trash receptacles. Police Officers would be staged at the beginning and end of the route as well as at each intersection along the route to ensure safety and control traffic. In order to maintain a positive relationship with local businesses, The organizers will be connecting with all businesses directly affected by the route and event. We truly appreciate the City of Hutchinson's role in making this event successful for our community. Thank you for your support! I have reviewed this request along with the parade route from 1st Ave NE to 4th Ave NE along Hassan St. I look forward to working with the organizers on this first annual event. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 1,000.00 Funding Source: Current Police Budget FTE Impact: 9.00 Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Organization Name: Contact Person: Contact Phone: Hutchinson Holiday Parade. of Ll*ghts Hosted by the Hutchinson Lions and Down with Diabetes Alliance. Saturday, December 1?, 2011? Part of Main Street Christmas Starts at ist Ave NE by ShopKo and Veteran's Park, Runs down Hassan Street and Ends at Faith Lutheran Church 4:30 Set Up 15pm start Final set-up details will be amailed to you no later than December 1, 2019. Contact Email: Freewill Donations will be accepted for this event. Suggested donation is $50, however we don't want you not to participate due to finances. ❑ We want to participate! Please accept our check of as our donation. ❑ We want to participate! Please accept our thanks and gratitude in lieu of a donation. ❑ We want to help cover the donations of others who cannot participate financially, please accept these additional funds. For additional questions: Bobby Paulson 320-552-1213 gatNightCruise@yahoo.com Return this form to satnightcruise@yahoo.com or mail to 426 West 3rd Street Winthrop, MN 55396 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Canvass General Municipal Election Results Department: Administration LICENSE SECTION Meeting Date: 11/13/2018 Application Complete Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Minnesota Statute Section 205.185 requires that the governing body of the municipality canvass the returns of the municipal election. State law requires that the canvassing of the returns be conducted between the third and tenth day following the election. Therefore, the Council will be declaring the results of the special election at the Council meeting on November 13, 2018. The abstract was not available at the time the Council packet was published, but will be distributed at the Council meeting. BOARD ACTION REQUESTED: Approve Resolution No. 14969 - Canvassing and declaring the results from the General Municipal Election held November 6, 2018 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO.14969 RESOLUTION CANVASSING ELECTION RETURNS OF GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2018 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the General Municipal Election held November 6, 2018, wherein optical scan voting systems were used for the casting of votes in every voting precinct in the City, and WHEREAS, the City Council has duly inspected the abstract of votes cast of each precinct prepared and certified to by the election officers of the three precincts in which the election was held THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: Said election returns be hereby canvassed, and the number of votes received by each candidate voted upon at such election, together with the number of absentee ballots and spoiled ballots, if any, is hereby determined to be as described in the attached Abstract of Votes Cast. Adopted this 13t' day of November, 2018 Matthew Jaunich Gary T. Forcier City Administrator Mayor 10 � a § �k\ 3#m sae jt,2 2 E to E_� JD{ § z ƒ ) 2 © LD / k k / § A kb§ k(Q )}) k � Lij a b \ E E k § / / ) L f ) EL® T \ © 2 ) k/( z i/\ \ )\§ Z \ G �d z r $ f E � � k 7 § ] U \ � 6 / / § / d k tE z41 )a ^ log§ $ m R « ;;k �I k° u 2 2 2 z o , § \ / k 5 0 � )i 41co ;tee �m \\� § oa � 3 2 z CD k w � / it { 0 6 0 z z z ID 0 ) z z z § § § § } } } k ; & / Q ƒ k j § / g _ 4 / c = e to § ¢ 4� R a»_ 4 z° $ 2% Q § S / A a a r ®Q a ■ R & / . 0 2 k � ? 2 & � � Q o e k 0 \ z z z p § § \ \ \ / \ k # ) � k # I m ( e = 2 Ln 0 �le } ■ a $ to A CL 3 0 C 177 Nn y Q I A 00 u7 U uO N ro Library Board Meeting Minutes September 24, 2018 Review and approve minutes from the August 27, 2018 meeting. Motion to approve by Carolyn; seconded by Gerry. MINUTES APPROVED Present: Gerry Grinde, Carolyn Ulrich, Julie Lofdahl, Kristine Leutze, Jack Sandberg, Mary Christensen, and Katy Hiltner, Ex-Officio Excused: Steve Bailey Old Business: Program Reports: • Christopher Valen Author Program - 26 people came, the event was filmed by HCVN, positive response from those who attended. He was well organized and knew audience. Kay Johnson did articles for the paper both before and after the event. • Master Gardeners Program, putting your garden to bed -15 people came and they were a lively and talkative group. Two Master Gardeners presented the program. Library will do another program. Possible program idea = winter seed catalogs and planning your garden. 2. MN Department of Education Construction grant JJ Verhey and Bayley Schluter will be putting together grant applications for the library's roof and public bathrooms. In the future, another grant may be sought for interior updates. The budget is reflective of these potential renovations. If the library funds are not used in the 2019 fiscal year, the funds will go back to reserves. Katy did not attend a design institute as previously discussed but will be contacting other libraries on how they did their renovations. The last time the library's carpet was changed was 1994. No other renovations have taken place since the addition. 3. Library Assistant I hire - Sherri McRaith will work Wednesdays 3-6 and Fridays 3-5. After a training period, she will go into the Saturday rotation. PLS Strategic Plan (Head Librarian monthly report): Highlighted Goal Area = Encouraging and Supporting Staff Excellence A. Provide appropriate continuing education to all staff to promote skills development. PLS available for direct staff training - all staff training for MnLink E-book training, staff safety training, Prairielands (SAMMIE) training; a goal is to do more training through Prairielands and to add staff training for customer service B. Support staff attendance at continuing education and training events. Rachelle is going to a Future Ready conference in Salt Lake City in November. Katy and Sherry are going to the Minnesota Library Association (MLA) conference in St. Cloud in October. New Business: 1. Summer Reading Wrap -Up and Fall Programming - Sherry Lund, Children's Librarian 1000 Books Before Kindergarten - 201 families are involved in this program (350 children are active, 36 children have completed). Participants receive a small prize for every 100 books read and earn a hardcover book when the program is completed. Summer Program -10 weeks, ages 2-12: 537 kids signed up which is the highest number of sign ups (past record = 503); 220 readers completed the summer reading program (past record = 216 completions). The library hosted 9 storytimes with a total of 1,204 children and adults. The high school robotics team had 147 people on a rainy day; Mad Science had 110 people in pouring rain in a building at the fairgrounds; Schiffelly Puppets had 305 children and adults at the State Theatre. Reading Takes you Everywhere was the theme. Twenty children finished the non-fiction challenge. Jack asked how programs help kids to read. Story hours help build pre -reading skills and summer program helps with the summer slide of losing reading skills. Reading to child is best way to help children learn to read. Pre-schools come to the library. Also, Sherry hosts a Read With Me (formerly R.E.A.D.) program for children to increase their reading skills by reading to a therapy animal. Students from West Elementary have worked with therapy dogs on a regular basis. Having the resources available for families is important. A monarch butterfly program was the first program for children with the Master Gardeners. It was a great program. Sherry is working on leaf program for the end of October. October 1 is an author program with James Edward Best. 4H and the library will also be doing a monthly project based program; most of the school year has been planned out. Rachelle Golde, Teen Services Librarian will have an author visit in October. She is partnering with New Discoveries Montessori Academy on this program which will provide middle -grade students with a writing workshop. Rachelle has many other things going for teen programming. Please see her attached report. 2. Regional Library Program: Meet Laura Ingalls Wilder 1898 before she was famous. Monday, November 19th at 2:00 pm in Winsted (St. Mary's Care Center) and 7:00 pm at the Hutchinson Public Library. 3. Friends of the Library Fall Book Sale - $1,813 plus $250 in Thrivent grant funds. Thrivent grant funds to be used to build the young adult book collection. 4. Program Reminder —Author Event with the Senior Center Wednesday, Sept. 26t" @ 10:30 a.m. Dennis and Karen Vinar. High school sweethearts - have a story to tell "How Did You Find Me ... After All These Years? Library Buzz — What Have You Been Reading/Watching Gerry: Hellfire Club by Jake Tapper; Bad Weeds Never Die by Christopher Valen (a little long) Kristine: Gunflint Burning by Cary J. Griffith; The Feather Thief by Kirk W. Johnson Julie: Murder mysteries on audio Katy: The Giver, Gathering Blue, and Son all by Lois Lowry; White Tombs by Christopher Valen; The Feather Thief by Kirk W. Johnson Rachelle: A Higher Loyalty by James Comey Sherry: Wishtree by Katherine Applegate - kids/work; So You Want to Talk About Race by Ijeoma Oluo - professional ; Beartown by Fredrik Backman - book club Carolyn: Next to Last Charles Finch Book ; House of Silk by Anthony Horowitz; The Library: A Catalogue of Wonders by Stuart Kells Mary: Thunderstruck by Erik Larson; watching on PBS The Miniaturist and My Mother and Other Strangers Jack: Fascism by Madeleine Albright; Rick Steves PBS travel show on fascism in Europe; The People, Yes - poems by Carl Sandburg Adjourn 5:28 pm Next meeting: October 22, 2018 @ 4:30 p.m. August 2018 Donations none