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cp09-11-2018Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320-587-51511F'ax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 11, 2018 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 11, 2018, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 1 i 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose: REVIEW 2019 PRELIMINARY BUDGET AND TAX LEVY Matthew nich, City Admin' rator DATED: September b, 2018 POSTED: City Center f'M11CA1 I'll rt! -V,;Ld p [W] HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 11, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Vineyard United Methodist Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14941 — Resolution Accepting Donation from Hutchinson Elks ($19,000 for Inclusive Park) (b) Resolution No. 14942 — Resolution Accepting Donation from VFW Post 906 ($10,000 to Hutchinson Police Department; $10,000 to Hutchinson Fire Department) PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Special Workshop Meeting of August 16, 2018 (b) Canvassing Board of August 17, 2018 (c) Special Workshop Meeting of August 28, 2018 (d) Regular Meeting of August 28, 2018 CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14935 — Resolution Establishing Location for Traffic Control Devices ("No Parking" on Both Sides of Denver Avenue SE Between Bradford Street SE and Sherwood Street SE) (b) Consideration for Approval of Resolution No. 14939 — Resolution Establishing Location for Traffic Control Devices ("4-Way Stop" at the Intersection of Northwoods Avenue NE and Elm Street NE) (c) Consideration for Approval of Resolution No. 14943 — Resolution Opposing the Sale of Strong Beer, Spirits and Wine in Grocery and Convenience Stores CITY COUNCIL AGENDA SEPTEMBER 11, 2018 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for the Arts September 12 — December 31, 2018 (e) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS 9. APPROVE/DENY ISSUING ON -SALE 3.2 MALT LIQUOR LICENSE TO HUTCHCOBBLE LLC 10. SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS PHASE 1 PROJECT (LETTING NO. 5, PROJECT NO. 18-05) (a) Approve/Deny Resolution No. 14946 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14947 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT STREETSCAPING PRELIMINARY DESIGN UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 18-789 - AN ORDINANCE AMENDING SECTION 112.001 OF THE HUTCHINSON CITY CODE PERTAINING TO LIQUOR REGULATIONS — DEFINITIONS (SECOND READING AND ADOPTION) NEW BUSINESS 13. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO PETER NEUBAUER OF NORTHSTAR BBQ 14. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO PROFESSIONAL FUN FOODS INC. 15. APPROVE/DENY RESOLUTION NO. 14940 — RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY 16. APPROVE/DENY RESOLUTION NO. 14944 — RESOLUTION PROVIDING FOR SALE OF $2,470,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2018A 17. APPROVE/DENY RESOLUTION NO. 14945 — RESOLUTION PROVIDING FOR SALE OF $1,625,000 GENERAL OBLIGATION STORM WATER REVENUE BONDS, SERIES 2018B 2 CITY COUNCIL AGENDA SEPTEMBER 11, 2018 18. APPROVE/DENY PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP, INC. FOR SOUTH GRADE ROAD INTERSECTIONS FINAL DESIGN 19. APPROVE/DENY CALLING A SPECIAL WORKSHOP MEETING FOR SEPTEMBER 25, 2018, AT 4:30 P.M. FOR ANNUAL REVIEW WITH COALITION OF GREATER MINNESOTA CITIES GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from July 23, 2018 NHSCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Donation from Elks Club towards Elks Park Inclusive Playground Department: Parks LICENSE SECTION Meeting Date: 9/11/2018 Application Complete N/A Contact: Sara Witte Agenda Item Type: Presenter: Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 0 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: A few years ago the PRCE Department was approached by the local Elks organization with the thought of putting in an Inclusive playground addition at Elks Park (1200 Sherwood St. SE). The Parks department has multiple playgrounds that conform to ADA accessibility standards, but was without an "inclusive" playground. The Inclusive play definition is "Play for all". Inclusive play is a way of bridging the divide between mainstream and special needs children. Both groups can benefit from these play methods and learn a lot from mixing with those different to themselves. Children at all ages learn in all aspects of development through play: emotional, social, physical and mental. Meaning someone of any age or ability can play side by side with any abled bodied individual. The Inclusive playground project at Elks Park was made of multiple phases. Last year 2017, the initial two phases were completed with grants and donations made to the Elks organization and forwarded onto the City of Hutchinson to make the purchases. A "Sway Fun" and "Zip Cruise" the two largest pieces were placed into the park in May 2017. With this current donation the hope is to complete the final phase with smaller independent pieces. This donation for phase 3 of the Elks Park project brings the total donated by the Elks organization to $73,000.00. The total cost for phase 3 is $73,608.56. This means there is $608.56 that is currently unfunded by the Elks organization. PRCE Staff recommends that the City Council approve the donation. BOARD ACTION REQUESTED: Approval to accept the donation from the Elks Club of Hutchinson to go towards the purchase & installation of the final phase of Elks Park Inclusive playground equipment. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 19,000.00 Total City Cost: Funding Source: Elks donation Remaining Cost: $ 19,000.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14941 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Hutchinson Elks Lodge $19,000.00 8/28/18 WHEREAS, such donation has been contributed to the City of Hutchinson towards the equipment at the Hutchinson Elks Inclusive Park. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of September 2018. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Accepting Donations from VFW Post 906 Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At our last council meeting, the Hutchinson VFW Post 906 presented the City with two checks on behalf of the VFW for $10,000 each. One to the Fire Department and one to the Police Department. The City Council needs to officially accept those donations and designate their use. BOARD ACTION REQUESTED: Approval of Resolution 14942 - Accepting Donations Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14942 RESOLUTION ACCEPTING A DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and WHEREAS, the following organization has offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor VFW Post 906 VFW Post 906 Amount $10,000.00 $10,000.00 WHEREAS, the two donations are being made on behalf the VFW to benefit the Police Department and the Fire Department; and WHEREAS, the $10,000 donation to the Police Department will be used to help offset costs associated with the Body Camera Program and to help replace AED equipment; and WHEREAS, the $10,000 donation to the Fire Department will be used to help improve active shooter responses and capabilities, and to help with improvements to the training facility; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 11t' day of September 2018. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator Joint City Council / EDA Board Meeting Hutchinson Enterprise Center 12:00 PM, Thursday, August 16, 2018 MINUTES Call to Order The joint meeting was called to order at 12:00 p.m. by Mayor Forcier and President Mike McGraw. Members present were: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Mary Christensen, Council Member John Lofdahl, Council Member Steve Cook, EDA Board Member Mike Cannon, EDA Board Member Corey Stearns, and EDA Board President Mike McGraw. Others present were Matt Jaunich, City Administrator and Miles Seppelt, EDA Director. Approve Agenda III. EDA Financial Report Miles Seppelt reviewed the EDA financial report which included the balance sheet, revenues/expenditures, economic development loan fund, energy loan fund, downtown loan fund, Minnesota investment loan fund, Hutchinson Enterprise Center, TIF #4-5 - Shopko Redevelopment and TIF #4-16 — 126 Franklin Street NW IV. Summary & Update of Current EDA Projects A. Marketing Update 1. Consul -General Visit Mr. Seppelt noted that the Japanese Consul -General is visiting Hutchinson on August 20, 2018. He is touring 3M, taking part in a roundtable discussion at SWIF, touring the Hutchinson High School Center for Technical Excellence, touring Ridgewater College along with lunch and a reception. 2. Cobblestone Inn Mr. Seppelt explained that the developer of Cobblestone Inn will be in Hutchinson this Friday to go through the final punch list. They will be training employees for two weeks and would like to open on September 1, 2018. A grand opening will be held in October. 3. Uponor Uponor is up and running with 30+ jobs. They are putting loading docks in now. The EDA is finalizing their loan agreement for MIF funds. Uponor made a very healthy contribution to TigerPath Academy. Mr. Seppelt is working on a roadway project on the east side of the property for 2019. 4. Enterprise Center The 14,000 sq. ft. Enterprise Center facility is currently fully occupied. The Small Business Development Center is housed in the Enterprise Center along with RD Machine. Warrior Manufacturing may rent space while they are going through construction. A monument sign for the center is being constructed. 5. Skilled Workforce Development 28 partners are part of this TigerPath initiative. The Center for Technical Excellence is up and running and the TigerPath Coordinator has been hired. An applied engineering lab is the next phase of the project. A web site has been created and presentations are being given. A regional workforce summit is scheduled in November at the high school. V. Warrior Manufacturing Expansion Mr. Seppelt explained that Warrior Manufacturing opened up in 2007 with a MIF grant. A 92,000 sq. ft. building was built and the company employs 75-80 people. The company will be adding a 25,000 sq. ft. facility as a receiving/warehouse area. Speculation is that this expansion will add 5-10 jobs. Remodeling office area is also part of the project. Due to bad soils in the area, the company qualifies for public assistance. Mr. Seppelt explained all the variables that make up the rationale for providing Warrior Manufacturing with public assistance which includes tax base, jobs, capital investment, etc., annual spending, support for TigerPath. The assistance would include creating a TIF District and a job creation fund. VI. Development Opportunity at Old Medical Clinic Site Brian Forcier, developer of Cobblestone, is proposing a development at the Old Medical Clinic site. Forcier is proposing a 4-5 story rental housing building with the first floor having parking and a restaurant with outdoor seating. He also has a larger option which would include 70 units with a bigger footprint, however he would have to purchase neighboring properties for this larger scale option. This development fits into the Downtown Master Plan. Forcier is asking that the City construct the trail segment and take care of property acquisition to assist with this development. Forcier is to be submitting a formal proposal to the EDA in September. The old medical clinic site on Franklin Street is on the list to do. A developer from the Twin Cities had shown interest at one time, but has not been in contact recently. Mr. Seppelt will begin working on this project again in the near future. VII. Other Business Mr. Seppelt spoke of his business retention efforts on an annual basis, as well as business expansion efforts. General updates were given on City development such as happenings at the mall, Hutch Hotel, old KFC site. Cook inquired about programs that can be utilized by businesses such as PAC for energy efficiency and Enterprise Minnesota. Mr. Seppelt noted he could do mailings to businesses about these programs so that businesses are aware of the resources they provide. Cook also asked about an Arts & Culture Plan being developed similar to the Parks Master Plan or Downtown Plan. Cook asked if the EDA has interest in putting a representative on a steering committee and noted that Planning funds could be used for this development. Cook will continue looking into this further. Lofdahl commented that the Mid -Minnesota Development Commission loans money to businesses if they have a gap to fill. VIII. Adjourn Motion by Cook, second by Lofdahl, to adjourn the meeting at 1.20 p.m. Motion carried unanimously. MINUTES SPECIAL MEETING — HUTCHINSON CANVASSING BOARD FRIDAY, AUGUST 17, 2018 The Canvassing Board was called to order at 8:30 a.m. The following were present: Mayor Gary Forcier, Council Member Mary Christensen, Council Member John Lofdahl and Council Member Chad Czmowski. Member absent was Council Member Steve Cook. Also present were City Administrator, Matt Jaunich and City Attorney Marc Sebora. CANVASSING OF ELECTION RESULTS City Administrator Matt Jaunich presented the Council with the abstracts of votes cast in the precincts of the City of Hutchinson for the Primary Election that was held August 14, 2018. Mayor Forcier proceeded to canvass the election returns of Precinct 1; Council Member Czmowski proceeded to canvass the election returns of Precinct 2; and Council Member Christensen proceeded to canvass the election returns of Precinct 3. The results of the election were declared and noted in Resolution No. 14931. Motion by Czmowski, second by Christensen, to certify the election results as presented. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, to adjourn at 8:40 a.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL REVIEW OF 2019 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 28, 2018, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:10 p.m. Members present included Mary Christensen, Steve Cook and John Lofdahl. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2019 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2019 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan and the planning that goes into it. The planning process provides city staff and Council with a framework to make decisions regarding current and future city needs considering the city's financial capability. Capital planning enables the City to maintain a stable property tax rate, prevent peaks and valleys in its debt retirement program and establish and thereafter improve its credit rating. The CIP Plan should be used as a goal, priority and vision -setting tool. Mr. Jaunich also reviewed how the CIP Plan is built which includes individual City Council goals and collective Council goals; citizens/business/user feedback to elected officials (needs, wants, desires of the community); City staff long-term maintenance and replacement schedules; and state/federal mandates. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $52.23 million. The Plan is approximately $8.15 million larger than last year's five- year plan. The plan has an average CIP cost of $10.4 million. 2019's $12.7 million CIP cost currently accounts for approximately 25-30% of all budgeted expenses. For comparison purposes, this year's (2018) general fund budget is $12.86 million. This plan includes costs for a new police station. Mr. Jaunich reviewed that the plan is divided into infrastructure at $26.35 million; Park & Rec at $2.31 million; Enterprise Funds at $9.06 million; Public Works at $2.27 million; Public Safety at $11.22 million and General Government at $1.01 million. The make-up of the CIP includes: New Debt: $19.62 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants: $5.26 million; Enterprise Funds: $11.60 million; Taxes: $10.04 million; Special Assessments: $5.30 million; Special Funds/Reserves: $399,980. CIP funding sources for general fund projects include the General Fund from the Facility Improvements (Capital Improvements Fund and $700,000 of LGA is dedicated annually); Fleet & Equipment (Equipment Replacement Fund, General Fund — annual transfer of $225,000, current funding is not adequate for "small" and "heavy" fleet needs, additional funding source of about $384,000/year is needed); and Other Capital Needs (department budgets — tax levy, grants or donations, and other city funding). Enterprise fund projects are covered by cash flow from operations driven by user revenue and cash reserves. Infrastructure improvements debt are covered by GO special assessment improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. Capital project costs and funding is reviewed by the Resource Allocation Committee. The Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of these funds are for general fund capital improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the City Council. The 2017 year- end unreserved cash balance is $415,580 from this fund. The Community Improvement Fund funding sources come from retired debt service funds and donations. The use of these funds are for City Council approved projects and Public Arts Commission & other public arts projects. The 2017 year-end unreserved cash balance is $480,636 from this fund. The Public Sites Fund funding sources come from park dedication fees, donations, grants and rent on agricultural land. The use of these funds are for parkland improvements, tree development, arts, and City Council approved projects. The 2017 year-end unreserved cash balance is $114,359 from this fund. Mr. Jaunich noted where the proposed 2019 CIP monies are going to. They include $8.05 million for infrastructure (South Central Drainage Project, South Grade Road and Trail, 5"' Avenue SW/SE, Linden Avenue SW, TDK/Uponor public road, LED light retrofit and other miscellaneous street project; $641,000 for Park & Rec (vehicles, North Park tennis courts and library repairs); $2.40 million for Enterprise Funds (Creeksdie facility/equipment, water/sewer/wastewater/storm water improvements and equipment); $111,500 for Public Works (airport mower/tractor, cemetery, street vehicles); $1.35 million for Public Safety (new police station, police vehicles, building inspections vehicles); $150,000 for General Government (interpretive signage and City Center upgrades). Mr. Jaunich then reviewed where the proposed 2019 CIP monies are coming from. They include $3.5 million from New Debt; $2.5 million from Aid/Grants; $2.81 million from Enterprise Funds; $2.25 million from Taxes; $1.3 million from Special Assessments; and $350,000 from Special Funds/Reserves. Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview and brief history of the fleet committee. Since that committee was formed eight years ago, more than 30 pieces of equipment were eliminated in the process. Mr. Jaunich spoke about light duty fleet and heavy duty fleet. There are currently 100 pieces of light duty equipment which are made up of cars, pickups, skid loaders, etc. Currently $225,000 of CIP funds are allocated annually for light duty fleet, funded by the general fund. The City currently has 22 pieces of heavy duty equipment which are made up of fire apparatuses, snow equipment, frontend loaders, etc. The light duty and heavy duty fleet program is currently not sustainable with the plan and has an annual shortage of roughly $384,000. Discussion was held regarding the possibility of using electric vehicles and potential cost savings. Mr. Jaunich then provided an update on the facility committee noting that the Facility Planning Concept/Funding Model has been working well and the Facility Manager concept has been working well. In 2016 and 2017 the aquatic center took up most of the City's resources. In 2017 roof replacements from storm damage were done and the dehumidification units at the ice arena were upgraded. Staff has set aside up to $50,000 per year to address smaller facility items such as lighting upgrades, small roof projects, tuck pointing/joint repair, etc. 2018 projects include obtaining plans and specifications for a new roof at the Rec Center, an ADA sidewalk ramp in front of the City Center, completion of a schematic design of the new police station, LED light retrofit project at several locations and other miscellaneous small building repair projects. Mr. Jaunich then reviewed a draft project list for 2019-2023. Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just below $2.7 million. No major changes are planned in the compost fund at this point. Two higher dollar items remain in 2019 and 2020 with the screening plant and compost turner. Four walking trailers are included in the plan as well as a wheel loader in 2023. 2018 has been a good year in terms of sales revenue for the Compost fund. The Refuse Fund remains with a relatively low 5 Year CIP. The plan includes an upgrade to the very antiquated software for composting vessel controls, improve the tipping building's HYAC system and replace the composting vessels starting in 2020. Potential changes with regard to the source -separated organic material curbside collection program, processing operations and produce end use will continue to be addressed. An office addition/expansion may be considered in future years but no price tag has been established. Public Works projects included in the 2019 plan are: Trunk Hwy 7/Montana Street crossing system and sidewalk; levee area walkway which is EDA/development driven; TDK/Uponor public roadway; South Central Area Trunk Storm Sewer Phase 2 which is east of the Rec Center; South Grade Road and trail improvements (School Road to Trunk Hwy 15); 5"' Avenue SW/SE reconstruction (Lynn Road to Ontario Street); pavement management program (Linden Avenue SW, Clinton Avenue SW, Merrill Street SW, Church Street SW and Harrington Street SW; wastewater treatment facility and collection system; water treatment facility and collection system; minor storm water system repairs; lakes/river basin improvement analysis; street lighting LED retrofit; and vehicle and equipment replacements. Mr. Jaunich then highlighted projects within the plan per year. Mr. Jaunich also reviewed project funding limitations/concerns which include a $1.9 million bonding target limitations, dedicated street sealcoating funding at $125,000/year, infrastructure maintenance needs at $250,000/year, construction cost increases, utility funds capacity, improvement special assessment limitations, municipal state aid & federal aid utilization and environmental and infrastructure grant possibilities. Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet as well as playground system replacement. A funding plan for a new police station needs to be finalized. Infrastructure improvements need to be reviewed with 2019's plan being dependent on approved grant dollars for the South Grade Road Trail Project and having a more accurate CIP being developed by December. An analysis on cash use versus financing needs to be looked at for the two large items planned in 2019 and 2020 at Creekside. Proper planning/forecasting on storm water, wastewater and water projects will be needed when evaluating the use of cash reserves to meet project needs. General Obligation storm water bonds along with storm water fees will cover the costs for the Linden Park storm water projects in 2019 and 2020 with a full analysis occurring in August/September. Mr. Jaunich explained that the LGA allocation is 46% to the general fund and 54% to the CIP. General discussion was held regarding residential development. Council Member Cook proposed an idea to move future development of the Dakota Trail along. Funding has been received to develop the trail to Lester Prairie and now the trails committee is looking to see how to develop the trail west to Hutchinson. The trail committee will most likely be making a recommendation to apply for a grant next year. An engineering study was completed by SRF on the surface of the trail which indicated that paving is the best option for the trail. Cook is wondering if the Council would be interested in a JPA with McLeod County on maintenance costs such as mowing, asphalt maintenance, signage, etc. Cook spoke about obligations related to a legacy grant. He asked if the Council would be comfortable discussing entering into a JPA with McLeod County with the City covering the asphalt payments and the County covering all other payments. Forcier noted he is not comfortable spending funds for projects outside of city limits. Cook noted perhaps this could be a discussion item when the City meets with County officials. Kent Exner spoke about a funding mechanism for street lighting projects — a street lighting utility fee. Exner noted perhaps the City should consider this and the funding of the proposed retrofits. 3. Adjournment Motion by Christensen, second by Lofdahl, to adjourn the workshop at 5:29 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, AUGUST 28, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook, Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — New Journey UCC (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Pete Stoltenow, Commander of VFW, presented before the Council. Mr. Stoltenow presented to Police Chief Hatten and Fire Chief Schumann a $10,000 check to each department. Mr. Stoltenow also asked if two trees near the sign on their property could be removed as they are blocking their sign. Mayor Forcier noted he has spoken to the City's arborist and due to the maturity of the trees he asked that the VFW be patient as the trees will soon be grown above the sign. Chief Dan Hatten noted that the police department intends to use the donation from the VFW towards the body camera program and AED equipment replacements. Chief Mike Schumann noted that the fire department intends to use the donation from the VFW towards improving active shooter response and capabilities. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 14, 2018 Motion by Lofdahl, second by Forcier, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES AUGUST 28, 2018 (a) Consideration for Approval of Resolution No. 14936 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan, Preliminary Plat and Final Plat for Highfield Second Addition with Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 14932 — Resolution to Sell at Auction Surplus Property (Creekside Semi -Tractor) (c) Consideration for Approval of Awarding Recycle Aggregate Crushing Services to Reiner Contracting (d) Claims, Appropriations and Contract Payments — Register A Items 7(a) and 7(c) were pulled for separate discussion Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Council Member Cook asked if there is thought of adding a sidewalk/trail between the existing development and the new development. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that staff is more interested in connectivity between the sidewalk in front of the development and the right of way along Edmonton Avenue. A connection between the developments may create safety hazards. Staff felt comfortable with the sidewalks surrounding the property. The architect of Kuepers Development spoke before the Council and noted that a pathway could be considered in the future. Motion by Cook, second by Czmowski, to approve Item 7(a). Motion carried unanimously. Item 7(c) had further discussion. Matt Jaunich, City Administrator, noted that the incorrect quote was submitted into the packet inadvertently and that the correct one was distributed this evening. Motion by Lofdahl, second by Christensen, to approve Item 7(c). Motion carried unanimously 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS 9. PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-20 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR AS IT RELATES TO WARRIOR MANUFACTURING (a) Approve/Deny Resolution No. 14937 — Resolution Establishing TIF District No. 4-20 (b) Approve/Deny Resolution No. 14938 — Resolution Authorizing Interfund Loan Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the purpose of the public hearing is to discuss establishing a TIF District to accommodate the expansion of 2 CITY COUNCIL MINUTES AUGUST 28, 2018 Warrior Manufacturing. The TIF District would reimburse Warrior Manufacturing for certain costs related to site work, utilities, parking lots, driveways, landscaping and lighting related to their 25,000 sq. ft. expansion. The expansion is for a receiving area that will improve the production process. The project is valued at $2.7 million with an additional $650,000 office remodel. Mr. Seppelt explained the rationale for public assistance for this project which includes bad soils for construction, increased tax base, job creation/wages, multiplier effects, and the capital investment. Other community benefits provided by Warrior Manufacturing include annual spending in the community, previous MIF grant recipient and a large supporter of the TigerPath project. Mr. Seppelt explained the description of the business subsidy which includes an eight -year economic development TIF District. Mr. Seppelt also explained the public purpose of the business subsidy and goals associated with it. The subsidy is needed to offset the costs of the soil corrections on the site. Both the Planning Commission and EDA Authority Board of Directors has reviewed this project and recommend approval. Staff is asking the Council to approve Resolution No. 14937 which establishes the TIF District and Resolution No. 14938 authorizing an interfund loan. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, to approve Resolution Nos. 14937 and 14938. Motion carried unanimously. Warrior Manufacturing is hoping to start this project in September, weather -permitting. 10. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 917 IMPROVEMENTS PROJECT — LETTING NO. 7, PROJECT NO. 18-07 (a) Approve/Deny Resolution No. 14933 - Resolution Adopting Assessment (b) Approve/Deny Resolution No. 14934 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two bids were received for City Alley 917 improvements. The low bid came in from Wm. Mueller and Sons with a total bid of $55,643.75. Staff has revised the proposed street assessment rate for this project to be derived on a 50% property owners cost share of the total project. City Alley 917 is located from Milwaukee Avenue SW to Miller Avenue SW. Alley improvements include grading, aggregate base, concrete curbing, bituminous/concrete pavement, restoration and appurtenances. Mr. Exner noted that staff has received one objection to the project by a property owner located at 646 Franklin Street SW who is claimingno direct benefit to his property. Mr. Exner noted that that property owner will need to formaly appeal the assessment/project within 30 days. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Council Member Cook asked what happens with the property owner who wishes to appeal the assessment/project. Attorney Sebora explained that that property owner will have to appeal to district court and will need to convince a judge that the property receives no benefit from the improvement. The risk to the City is that if the property owner wins the appeal, the City will have to pay the assessed amount, which is approximately $3400. Motion by Christensen, second by Lofdahl, to approve Resolution Nos. 14933 and 14934. Motion carried unanimously. purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. REVIEW OF PROPOSED CITY SIDEWALK/TRAIL POLICY REVISIONS CITY COUNCIL MINUTES AUGUST 28, 2018 John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that last February discussion had taken place regarding recommended language changes to the Sidewalk/Trail policy. The recommended language changes have been incorporated into the policy as proposed in the Council packet. The intent of the language changes are to separate the response staff has to sidewalks versus trails. Other language changes are designed to help identify expectations during snow removal activities. The level of service for sidewalks/trails should improve over last winter. The priority system used will remain in place, but there are several additional hours per shift that will be available for sidewalk/trail snowplowing. Staff will most likely bring a formal adoption before the Council in September. Council Member Cook noted that he feels trails should be asphalt as opposed to concrete as users see them differently as sidewalks. 12. REVIEW OF EMERALD ASH BORER RESPONSE PLAN John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that in July, a council member had suggested some language changes to the Emerald Ash Borer Response Plan. Recommended language changes are in the policy that was included in the Council packet. The program changed in 2018 to include up to $40,000 of proactive spending on diversification. Over the years, staff has learned that successful agencies are proactive in their removal and replacement of low quality trees first, before moving on to diversifying the healthy ash population. Due to this information, staff has been focusing on lower value trees. These include trees that are in poor health, deemed hazardous, conflicting with infrastructure, in unsuitable locations, are damaged or others deemed to be of low quality. Diversification of healthy ash will be done after addressing trees of low value provided adequate funds remain available. There was language proposed related to rules and operations at the City's campgrounds. Public Works staff feels this matter would be best addressed by PRCE staff. The specific rules of the campground and any operations performed at the campgrounds to monitor or enforce this issue would best be managed in a manner comprehensive to other rules and operations at the campground. Adoption of policy changes will be formally considered at a later date after Council has had adequate time to review the policy changes and provide any further input to staff. Council Member Cook noted that he feels there should be two goals with diversification — part of the program should look at diversifying within the areas of emerald ash borer and diversifying within the maturity of trees. Cook asked if more diversification could be done if there were more funds available. Olson noted that more diversification is also an issue due to work loads and work may need to be contracted out. Cook spoke about funding options — there is $1.3 million in the refuse fund. Cook suggested budgeting $80,000 for EAB response and diversification. Jaunich noted that the refuse fund transfers funds to the compost fund so that needs to be considered. Cook spoke about EAB coming in to the City campground and he feels it should be addressed in the EAB Response Plan, not necessarily addressed by PRCE. Cook asked if the Council is okay with designating more funds to the EAB Response Plan to diversify. Czmowski noted that he is comfortable with the way the program is running currently. Forcier spoke of the lack of work force to administer more diversification. 16% of the City's urban forest are ash trees as of the end of 2016. Olson noted however that some specific areas of the city are 35-50% of ash trees. Olson will provide a report by the end of the year of the areas where trees are being removed and where they are being replanted and diversification is taking place. 13. REVIEW OF REPORT ON SANITARY SEWER COLLECTION SYSTEM ANALYSIS John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that as a result of a very significant rainstorm in August 2016, it became necessary to bypass sanitary sewer lines in both a couple of neighborhoods and at the wastewater treatment facility. Following the August 2016 storm, staff bean discussing ways to identify where inflow and infiltration was coming from. Staff determined ways of prioritizing the areas would be to identify sewer sheds, compare water use records with lift station pumping records and compare these records under both wet weather and dry weather conditions. SEH was engaged to perform a study using data available from a variety of resources. The results of the study provide staff with a priority list of sewer sheds that CITY COUNCIL MINUTES AUGUST 28, 2018 are the most likely to contribute to inflow and infiltration. There have been efforts to improve conditions in areas with the highest likelihood of contributing inflow and infiltration. Future efforts will be made to address inflow and infiltration in other areas and monitor the effectiveness of programs using flow monitors. To address future needs, staff proposed $80,000 annually in the CIP for this work. UNFINISHED BUSINESS NEW BUSINESS 14. APPROVE/DENY ORDINANCE NO. 18-789 - AN ORDINANCE AMENDING SECTION 112.001 OF THE HUTCHINSON CITY CODE PERTAINING TO LIQUOR REGULATIONS — DEFINITIONS (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2018) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that staff is proposing to amend Chapter 112 of the City code pertaining to liquor regulations. The recommendation is to reduce the seating capacity in dining rooms at hotels from 85 to 30. This is consistent with statutory language and is the same seating capacity of restaurants as noted in the City code. Motion by Czmowski, second by Christensen, to approve first reading and set second reading and adoption for September 11, 2018. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Public Arts Commission Minutes from July 12, 2018 b) Hutchinson Housing Redevelopment Authority Board Minutes from August 15, 2017, and July 17, 2018 (c) City of Hutchinson Financial Report and Investment Report for July 2018 (d) Planning Commission Minutes from May 15, 2018 NHSCELLANEOUS 16. STAFF UPDATES John Olson — Mr. Olson noted that tomorrow night is the last night for mosquito control applications and at this point there is no need for any future applications. Kent Exner — Mr. Exner noted that starting tomorrow Hwy 7 East is going to be resurfaced from the east side of Silver Lake to Hwy 25 roundabout. Matt Jaunich — Mr. Jaunich reminded everyone that City offices will be closed on Labor Day; Fire Department open house is September 8, 2018, from 11:00am-3:00pm; Creekside open house will be held later in September; Surveys are currently being distributed regarding the City park system 17. COUNCIL/MAYOR UPDATE 5 CITY COUNCIL MINUTES AUGUST 28, 2018 Steve Cook — Council Member Cook noted that the management letter from the auditor notes that the City will maintain cash reserves in the Enterprise funds at a minimum level equal to 50% of all funds, however the financial management plan says 25%. Mr. Jaunich will check into this difference. Council Member Cook also asked how the hospital lease payments are being made up since the City is no longer receiving them. Mr. Jaunich noted that the PILOT payment will be increased in 2019 and had planned to be so there is a net effect on the City. Cook asked Olson if there are any emerald ash borer traps at Creekside. Olson indicated he did not believe there were at Creekside but there are some in close proximity. He will check into this further. Mary Christensen — Council Member Christensen noted that some council members got to meet with the Japanese Consul General last week and he was very impressed with the community. Council Member Christensen also commented on the successful county fair held last week. Gary Forcier — Mayor Forcier noted that a community member asked if the City has ever considered expanding the City campground. Staff noted that this has been looked at but at this point is not planned due to infrastructure needs. However, this question is on the survey that is being distributed regarding the park system. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:35 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Traffic Control Resolution - Denver Ave SE & Northwoods/Elm Department: PW/Eng LICENSE SECTION Meeting Date: 8/28/2018 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: DENVER AVE SE When the Denver Ave SE project was completed between Montreal St SE and Bradford St SE, no parking was established on both sides of the street from Hwy 15 S to Bradford St SE, adjacent to the Highfield Apartment complex. Now that Denver Ave SE goes through from Hwy 15 S to Sherwood St SE, there has been a significant increase in the amount of traffic utilizing Denver Ave SE. Because the remainder of the area is zoned for multi -family residential, City staff recommends no parking between extended from Bradford St SE to Sherwood St SE. NORTHWOODS AVE SE & ELM ST NE INTERSECTION There is currently a trail is being installed along the north side of Northwoods Ave NE.. There has also been additional development at Northwoods Park. To improve crossing safety at the intersection, City staff recommends a 4-way stop be established. BOARD ACTION REQUESTED: Adopt Traffic Control Resolution No. 14935 & 14939 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,200.00 Total City Cost: $ 1,200.00 Funding Source: General Fund - budgeted Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14935 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. "NO PARKING" to be placed on the both sides of Denver Ave SE between Bradford St SE and Sherwood St SE. Adopted by the City Council this 28'h day of August, 2018. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator Denver Ave SE Bradford St SE to Sherwood St SE 310 • 21 20 • 50 90' - a 12,66 • W J`- rz x 02 125 145 153 161 177 _ 169 1275 r � i90 1279 150 182 - 142 158 166 174 1308 1+19 157 165 1+11 173 � 'DeN\JER F- 19 9 [f� M ifs+ 142 1 'I 41 V 1:2.458 LOG!S RESOLUTION NO. 14935 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 70.05, Subdivision A of the Hutchinson City Code. and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: L "NO PARKING" to be placed on the both sides of Denver Ave SE between Bradford St SE and Sherwood St SE. Adopted by the City Council this 28" day of August, 2018. ATTEST: Matt Jaunich City Administrator Gary Forcier Mayor La) RESOLUTION NO. 14939 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. "4-WAY STOP" to be placed at the intersection of Northwoods Ave NE at its intersection with Elm St NE. Adopted by the City Council this 28' day of August, 2018. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator f� tip �-_ ��• � .�,r � J - lei N UP THWG�Q RESOLUTION NO. 14939 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the follow iii, areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 70.05, Subdivision A of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: I. 114-WAY STOP" to be placed at the intersection of Northwoods Ave NE at its intersection with Elm St NE. Adopted by [lie City Council this 28" day of August, 2918. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Res.14943 - Opposing the Sale of Liquor in Grocery & Convenience Stores Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached letter from the Minnesota Municipal Beverage Association on this matter. The City of Hutchinson has historically opposed legislation that would allow the sale of hard beer, wine and spirits to be sold in grocery and convenience stores. A good reference on this issue can be found at https://www.mnsmart.org/ This is a joint lobbying effort supported by members of the liquor industry including MMBA, the Minnesota Licensed Beverage Association and various wholesaler/distributor organizations. City Staff is asking the City Council to consider adopting the attached resolution. BOARD ACTION REQUESTED: Approval of Resolution 14943 - Opposing the sale of strong beer, spirits and wine in grocery and convenience stores Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: P MMBA R FSL''IyESC]T4 11 L'ti]!C tP,gL ���>y� A.00c'artor� OFFICERS PRESIDENT Chris Arnold Bagley VICE PRESIDENT John Jacobi Vice President SECRETARY1 TREASURER Nancy Raines Longville gIR,3FCT0M Tom Agnes Brooklyn Center Nancy Drumsta Delano Joe Audette Elk River Brenda Visnovec Lakeville Sarah Olsen Mapletion Nanette SerWs Olivia Bill Ludwig Paynesville Gary Buysse Rogers Mike Larson St. Anthony Village Roos Olson Sauk Rapids Joe Kessler Spring Grove Paul Kaspszak Exeu{live director www.municipalbev.enm Box 32966 Minneapolis, MN 55432 763-572-0222 1-866-538-3925 Fax: 763-780-0424 Minnesota Municipal Beverage Association INCORPORATE€] An organization composed of the municipally -operated dispensaries of Minnesota Date. August, 2018 To: Mayors, Administration and Municipal Liquor Managers From: Paul Kaspszak, Executive Director As you know, a bill was introduced in the last legislative session to allow wine, beer and spirits to be sold in grocery and convenience stores. The bill is expected to be introduced again next year - In preparation, MMBA asks your city pass a resolution in opposition to the initiative. The last time this issue surfaced, over 120 cities participated in a similar effort. Enclosed are two examples recently passed in Bagley and Bemidji. After passing your resolution. please send a copy to: kaspszakl@visi.corn Or M [ill BA PO Box 32966 Minneapolis, MN 55432 Or Fax: 763-780-9424 As always, let me know if you have questions or need additional information. Thank you for your participation and assistance. Resolution No. 14943 A RESOLUTION OPPOSING THE SALE OF STRONG BEER, SPIRITS AND WINE IN GROCERY AND CONVENIENCE STORES WHEREAS, the sale of strong beer, spirits, and wine has long been regulated to preserve public health and minimize public safety concerns; and WHEREAS, to promote public safety and public health, cities like Hutchinson have an interest in preventing youth from obtaining alcohol; and WHEREAS, increased alcohol availability is associated with increased alcohol related problems in both youth and the general public; and WHEREAS, the Hutchinson City Council supports existing regulations controlling the sale of alcohol to minimize the risks associated with youth access to alcohol; and WHEREAS, allowing the sale of strong beer, spirits, and wine in grocery and convenience stores could increase the public health risk of youth access to alcohol and alcohol -related motor vehicle accidents among youth; and WHEREAS, the public health risks of increasing youth access to alcohol and increased alcohol -related motor vehicle accidents among youth caused by the sale of strong beer, spirits, and wine in grocery and convenience stores are preventable and outweigh any convenience to the public of relaxing present regulations and allowing the sale of strong beer, spirits, and wine in grocery and convenience stores; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hutchinson hereby oppose the sale of strong beer, spirits, and wine in grocery and convenience stores. Adopted by the City Council this 11t' day of September 2018. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 9 g Short -Term Gambling License -Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Hutchinson Center for the Arts, in partnership with Barn Quilts of McLeod County, has submitted a short-term gambling license application into administration for review and processing. The application is for raffles the Center for the Arts/Barn Quilts of McLeod County is holding throughout the remainder of the year. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Center for the Arts. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C)pA 1 I I I lassan Street 5outheasi Ifutchhis(m. MN 55350 (1201 4;87-5I51 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Short Term Date(s) 9 ll f / Fee: $30.00 onthlDaylYear — PonthlDaylYear Or anization Information 4._�h- -ILI Its Di 7�J Name f A!�M Phone Number 5 Address where regular meeting are held City Stare Zip p Federal or State ID: 246 Day and time of meetings? - �(�;���� Is this organization organized under the laws of the .$y to of Minnesota? )Kyes ❑ no Flow long has the organization been in existence'? l-tow may member in the organization? j What is the purpose of the organization'? In whose c rtody will organiza ion records b pt/?? ,L Name Phone Number Address city Stare _ Cl jLDttly Authorized Officer of the Organization Information True Name Phone Number Residence Address City State. Zip Date of Birth: (� 1 ( �/� Place of E3i:-th: f Monthlday!vear City State Have you ever been convicted of any crime other than a traffic Offense.? ❑ yes Ano If yes, explain: On' of Hulc'hrnsun ,1pp6ca11on jor (;ambling Oevice.s license Page 2 r,'3 Designated Gambling Manager (Qualified under Minnesota Statute §329) � Name Phone Number � 574 AIC IVAI As a Residence Address City Slate Zip Date of Birth: 42 Place of Birth: f L lh' /7 IZW Monthldaylyear City State l lave you ever been convicted of any crime other than a traffic offense? ❑ yes 32�no 1 f yes, explain: How long have you been a member of the organization? &r,q fS CIMklgow Game Information Lo&ation fill Name (?f location where game will he played rfdA �Yh St. �Su] flddress oj-Incation where game will be played 1n6 is a Ole, Phone Number Cit}'' — — State Date(s) and/or day(s) gambling devices will be used: r . ; _j 1 � ; %(�through Hours of the day gambling devices will be used: From To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money A merchandise W iI] refreshments be served during the time the gambling devices will be used? ❑ yes 11' es, will a charge be made for such refreshments? ❑ yes ❑ no 9/no trp AM Game Information Location 02 Name of location where game will be played Phone Number rr�' Address of location where game will be played Ciry L t / Zip Date(s) and/or day(s) gambling devices will be used []ours of the day gambling devices will be used: y, Ie.12.' 16a i : f through CA d J �i� PM Frorn M TO Maximum numberofplayer: Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ll'_Les, will_a charge be made for such refreshments? ❑ yes ❑ no ❑ yes �C! 'no AM City oJIlutchinson Appl(cationlorClambling DCoces bcLnse Page .3 ❑)'3 Officers of the Organization (i necessa ; list additional names on separate sheet Name Title Residence Address City State zip Name itle u Residence Address City State Zip if Name 2 T Title - ��-- e< Residence Address Ci r :Slate 2i fficers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) F I�i(C e�i ►� Name ff - ---� C V O-1p) t xtkIV601 Title Mnl C35-W Residence Address City State zip Name � --- Tl1le Residence Address Qy State zip - --- - — Name Title T- Residence Address Ci State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no _ r1 Authorized Officer W-yes ❑ no CY , Initial fnitial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myseif with the contents thereof. Signature r f auiVoorized officer of'o71 rization �- Signature of gambling 61nqger of organization Internal Use Date Date City Council ❑ approved CI denied Notes: CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/24/18 - 9/11/18 Check Date ------------------- 08/31/2018 Check ------------- EFT772 Vendor Name --------------------------------------------------------------- EFTPS Description PAYROLL--8/12--8/25-2018--------------------------------------- PAYROLL-8/12-8/25/2018 Amount ---------73,7 4.04- $ 73,784.04 08/31/2018 EFT773 MN Dept of Revenue PAYROLL - 8/12 - 8/25/2018 14,975.75 08/31/2018 EFT774 PERA PAYROLL - 8/12 - 8/25/2018 49,794.66 08/31/2018 EFT775 TASC-Flex PAYROLL - 8/12 - 8/25/2018 1,816.06 08/31/2018 EFT776 TASC-H S A PAYROLL - 8/12 - 8/25/2018 12,944.36 08/31/2018 EFT777 ICMA PAYROLL - 8/12 - 8/25/2018 2,148.56 08/31/2018 EFT778 VOYA PAYROLL - 8/12 - 8/25/2018 740.00 08/31/2018 EFT779 MNDCP PAYROLL - 8/12 - 8/25/2018 305.00 08/24/2018 202403 ABBY RISTOW REIMB FOR COACHING T-BALL 40.00 08/24/2018 202404 FARM -RITE EQUIPMENT VARIOUS R&M SUPPLIES 509.20 08/24/2018 202405 LOCHER BROTHERS INC JULY COST OF GOODS - LIQUOR 49,401.65 08/24/2018 202406 TWO WAY COMMUNICATIONS INC CLEAN SPEAKER/CHARGE CONTACTS, BENCH CHE 45.00 08/28/2018 202407 AEM MECHANICAL SERVICES INC A/C: REPLACED COND FAN MOTOR -AIRPORT EQUIP 329.26 08/31/2018 202408 Manual payroll check PAYROLL - 8/12 - 8/25/2018 200.24 08/31/2018 202409 HART PAYROLL - 8/12 - 8/25/2018 566.37 09/11/2018 202410 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE INVENTORY 5,238.66 09/11/2018 202411 A R ENGH HEATING & AIR CONDITIONING SPRING PREVENTATIVE MAINT- 7/2/18 - FIRE EQUIP 180.00 09/11/2018 202412 A.M. LEONARD INC HOSES FOR FORESTRY OPERATIONS 323.31 09/11/2018 202413 ACE HARDWARE VARIOUS R&M SUPPLIES 283.11 09/11/2018 202414 ALBERTS, LESLIE REIMB: PROFESSIONAL MEMBERSHIP FEE PRCE 85.00 09/11/2018 202415 AMBER KOST-NOGA REFUND DAMAGE DEPOSIT- EVENT CENTER 300.00 09/11/2018 202416 AMERICAN BOTTLING CO AUGUST COST OF GOODS - LIQUOR 166.16 09/11/2018 202417 AMERICAN SOLUTIONS FOR BUSINESS BUSINESS CARDS - MEAGAN, EDA ASSISTANT 74.50 09/11/2018 202418 AMERIPRIDE SERVICES VARIOUS CLEANING SUPPLIES 116.73 09/11/2018 202419 ARCTIC GLACIER USA INC. AUGUST COST OF GOODS - LIQUOR 838.47 09/11/2018 202420 ARNESON DISTRIBUTING CO AUGUST COST OF GOODS - LIQUOR 632.50 09/11/2018 202421 ARROW TERMINAL LLC VARIOUS R&M SUPPLIES 259.09 09/11/2018 202422 ARTHUR J GALLAGHER RISK INSURANCE BROKER FEE - 10/1- 12/31-18 3,375.00 09/11/2018 202423 ARTISAN BEER COMPANY AUGUST COST OF GOODS - LIQUOR 1,642.00 09/11/2018 202424 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 294.41 09/11/2018 202425 B & C PLUMBING & HEATING INC REPLUMB AT ROBERTS PARK 1,334.96 09/11/2018 202426 BAILEY NURSERIES INC VARIOUS TREES PURCHASES 2,925.33 09/11/2018 202427 BAUER BUILT INC CROSS CONTROL FOR STREETS EQUIPMENT 1,001.60 09/11/2018 202428 BECKER ARENA PRODUCTS VINYL KIT W/ TOOLS, RED VINYL - CIVIC ARENA 656.02 09/11/2018 202429 BELLBOY CORP AUGUST COST OF GOODS - LIQUOR 5,705.66 09/11/2018 202430 BERNICK'S AUGUST COST OF GOODS - LIQUOR 235.10 09/11/2018 202431 BETTY BRANDT TOUR REFUND - SENIOR CENTER 27.00 09/11/2018 202432 BOLTON & MENK INC. 2018 AIRPORT ZONING UPDATE 2,761.20 09/11/2018 202433 BREAKTHRU BEVERAGE AUGUST COST OF GOODS - LIQUOR 7,804.80 09/11/2018 202434 BRIAN SANDSTROM INJURY ON WATERPARK FENCE - REFUND FAMILY 63.00 09/11/2018 202435 BRINKMAN, DUANE UB refund for account: 3-210-2310-1-00 118.42 09/11/2018 202436 C & C STRIPING LAYOUT & STRIPING - PKG LOTS & CROSSWALKS 2,327.00 09/11/2018 202437 C & L DISTRIBUTING AUGUST COST OF GOODS - LIQUOR 46,490.18 09/11/2018 202438 CARLOS CREEK WINERY AUGUST COST OF GOODS - LIQUOR 420.00 09/11/2018 202439 CHEMISOLV CORP FERRIC CHLORIDE 38%- WWTP 9,042.56 09/11/2018 202440 CINTAS CORPORATION CLEANING SUPPLIES 115.37 09/11/2018 202441 CIVIL AIR PATROL MAGAZINE 1/12PAGE - AIRPORT ADVERTISING 195.00 09/11/2018 202442 CORNER POST EROSION CONTROL CEMETERY: HYDRO -SEEDING CHAPEL & FENCE LINE 1,779.75 09/11/2018 202443 CREEKSIDE SOILS MULCH FOR PARKS/ BITCON FOR TRAIL 4,752.58 09/11/2018 202444 CROW RIVER AUTO & TRUCK REPAIR #686 2005 GRAND CHEROKEE LAREDO: ENGINEERING 201.59 09/11/2018 202445 CROW RIVER PRESS INC CAMPGROUND BROCHURES, ENVELOPES, LETTERHEAD 1,039.87 09/11/2018 202447 CROW RIVER WINERY AUGUST COST OF GOODS - LIQUOR 1,376.78 09/11/2018 202448 DEB KAIVOLA REIMB: CAMPSITE FEE PAID 120.00 09/11/2018 202449 DELL MARKETING L.P. MONITORS FOR HUCAND EDA 496.16 09/11/2018 202450 DIRECT PLASTICS GROUP BAG FILM FOR CREEKSIDE PRODUCT 22,415.39 09/11/2018 202451 DOSTAL ELECTRONIC'S CENTER INTERFACE ADAPTER - EVENT CENTER 48.00 09/11/2018 202452 DUININCK INC L10P18-10 8/14- 8/27/18 -TRAIL & PARKING PROJECT 104,691.71 09/11/2018 202453 DYNA SYSTEMS R&M SUPPLIES FOR WWTP 157.71 09/11/2018 202454 E2 ELECTRICAL SERVICES INC ELECTRICAL REPAIRS - CITY CENTER & HATS 258.63 09/11/2018 202455 ELENA'S BAKERY LLC CUPCAKES FOR WATERPARK CONCESSIONS 397.00 09/11/2018 202456 ERICKSON, JARED UB refund for account: 2-090-6480-5-02 16.27 09/11/2018 1202457 FASTENAL COMPANY IVARIOUS R&M SUPPLIES 1 269.92 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/24/18 - 9/11/18 Check Date ------------------- 09/11/2018 Check ------------- 202458 Vendor Name --------------------------------------------------------------- FIRST CHOICE FOOD & BEVERAGE SOLUTI Description ---FFEE---------------------------------------------------------------- COFFEE FOR HATS FACILITY Amount --------------28.0-- 228.00 09/11/2018 202459 FORGER - MARTY'S ROOFING INC RESEAL ELECTRIC CONDUIT ON ROOF - POLICE STATION 110.00 09/11/2018 202460 FORESTEDGE WINERY AUGUST COST OF GOODS - LIQUOR 351.00 09/11/2018 202461 GEMPLER'S INC FORESTRY EQUIPMENT 433.04 09/11/2018 202462 GOVT FINANCE OFFICERS ASSN - GFOA JUSTIN JUERGENSEN: BUDGET MONITORING SEMINAR 50.00 09/11/2018 202463 GRAINGER VARIOUS R&M SUPPLIES 517.53 09/11/2018 202464 GREEN EARTH LAWN CARE INC MOWING: 584 BLUFF, 1373 JEFFERSON, 554 ADAMS 150.00 09/11/2018 202465 HACH COMPANY VARIOUS CHEMICALS FOR WTP 914.12 09/11/2018 202466 HALQUIST, DAVID REIMB: EXAM APPL, LICENSE, EAR PROTECTION 134.63 09/11/2018 202467 HAWKINS INC 30%SODIUM HYDROXIDE - WTP CHEMICALS 5,272.08 09/11/2018 202468 HERGENRADER, LISA REIMB: MEAL FOR DMV TRAINING 8.08 09/11/2018 202469 HILLYARD/HUTCHINSON VARIOUS JANITORIAL SUPPLIES 194.47 09/11/2018 202470 HJERPE CONTRACTING BASEBALL FIELD IMPROVEMENTS - NORTHWOODS 51,895.50 09/11/2018 202471 HOHENSTEINS INC AUGUST COST OF GOODS - LIQUOR 600.50 09/11/2018 202472 HUTCHINSON CONVENTION & VISITORS BU JULY 2018 LODGING TAX 11,215.85 09/11/2018 202473 HUTCHINSON HEALTH CARE SEPTEMBER COMMON AREA CHARGE - PLAZA 15 2,277.99 09/11/2018 202474 HUTCHINSON WHOLESALE #1550 SHOPSUPPLIES- STREETS 676.20 09/11/2018 202475 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES- FIRE 3.38 09/11/2018 202476 HUTCHINSON, CITY OF ATM CASH REPLENISHMENT- CITY CENTER 5,000.00 09/11/2018 202477 IDEAL SERVICE INC PUMP WORK AT WTP & WWTP 460.00 09/11/2018 202478 INDIAN ISLAND WINERY AUGUST COST OF GOODS - LIQUOR 232.32 09/11/2018 202479 INDIGITAL, INC. BUILDING INSPECTION FILE SCANNING PROJECT 5,931.35 09/11/2018 202480 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOPSUPPLIES- STREETS 647.75 09/11/2018 202481 J & R AUTO & RADIATOR #218 1998 DUMP TRUCK: REPAIR A/ COMPRESSOR 1,604.22 09/11/2018 202482 JAY MALONE MOTORS DODGE DURANGO: LAMP - FIRE 177.65 09/11/2018 202483 JEFF MEEHAN SALES INC. JULY 2018 CREEKSIDE COMMISSIONS 2,011.11 09/11/2018 202484 JESSE TREBIL FOUNDATION SYSTEMS INC PERMIT REFUND: PB18-0531620 LAKEWOOD DR 52.62 09/11/2018 202485 JJ TAYLOR DIST OF MN AUGUST COST OF GOODS - LIQUOR 13,836.86 09/11/2018 202486 JLR GARAGE DOOR SERVICE GARAGE DOOR AND TROLLEY OPENER AT HATS 6,059.00 09/11/2018 202487 JOE'S SPORT SHOP T-SHIRTS FOR RECREATION PROGRAM 1,781.25 09/11/2018 202488 JOHNSON BROTHERS LIQUOR CO. AUGUST COST OF GOODS - LIQUOR 21,346.09 09/11/2018 202489 JUUL CONTRACTING CO OAKLAND/OLD MAIN ST S AVE SE - SEWER REPAIR 1,620.00 09/11/2018 202490 KENT, JOHN REIMB: CLASS B LICENSE - WWTP 36.25 09/11/2018 202491 KERI'S CLEANING 8/16 - 8/31 CITY CENTER, LIBRARY, SR DINE, FIRE DEPT 3,444.00 09/11/2018 202492 KIDS DEPOT REFUND RECREATION & PARK FEES 146.00 09/11/2018 202493 KONERZA, STACY AUGUST DJ DANCE - SENIOR CENTER 100.00 09/11/2018 202494 KWIKTRIP PIZZA & OTHER FOOD FOR WATERPARK CONCESSIONS 2,344.87 09/11/2018 202495 L & P SUPPLY CO FUEL & EQUIP REPAIR SUPPLIES 514.24 09/11/2018 202496 LOCHER BROTHERS INC AUGUST COST OF GOODS - LIQUOR 43,047.75 09/11/2018 202497 M-R SIGN SIGN REPAIR MATERIALS 2,059.00 09/11/2018 202498 MACQUEEN EQUIP INC EQUIPMENT REPAIR PARTS 1,918.16 09/11/2018 202499 MAGNUSSON, BRIAN REIMB: SAFETY FOOTWEAR 175.00 09/11/2018 202500 MARCO TECHNOLOGIES, LLC VEEAM BACKUP ESS & REPLICATION - IT 1,884.00 09/11/2018 202501 MARCO TECHNOLOGIES, LLC 8/20 - 9/20'18 COPIER CONTRACTS 436.13 09/11/2018 202502 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 19.07 09/11/2018 202503 MCLEOD COUNTY SOLID WASTE MANAGEMEN CRT- WWTP REFUSE 15.00 09/11/2018 202504 MCRAITH, JOHN REIMB: SOFTWARE CHARGES 161.30 09/11/2018 202505 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 492.45 09/11/2018 202506 MICHELLE OTTO-FISHER REFUND: SIGNED UP FOR WRONG TEAM 30.00 09/11/2018 202507 MINI BIFF 7/24-8/20-18 BIFFSATVARIOUS LOCATIONS 76.50 09/11/2018 202508 MINNESOTA CHIEFS OF POLICE LEADERSHIP ACADEMY REG FEE - POLICE 610.00 09/11/2018 202509 MINNESOTA DEPT OF MOTOR VEHICLE SALES TAX, TITLE & REG - 2 NEW LEAF VACUUMS 6,863.58 09/11/2018 202510 MINNESOTA MUNICIPAL BEVERAGE ASSOC 2018 REGIONAL MMBA MEETING - LIQUOR 80.00 09/11/2018 202511 MINNESOTA VALLEY TESTING LAB VARIOUSTESTING & INDUSTRIAL TESTING -WWTP 8,867.16 09/11/2018 202512 MNDRIVERSMANUALS.COM COMMERCIAL MANUALS FOR DMV 308.71 09/11/2018 202513 MRPA MRPA CONFERENCE REGISTRATION 2018 - DOLF 370.00 09/11/2018 202514 NELSON PHOTOGRAPHY COLOR 16 X 20 ON STANDARD MOUNT- WATERPARK 50.00 09/11/2018 202515 NORTH AMERICAN SAFETY INC EARMUFFS - SAFETY SUPPLIES 21.50 09/11/2018 202516 NORTH CENTRAL BUS & EQUIPMENT INC VARIOUS R&M SUPPLIES 761.33 09/11/2018 202517 NORTHERN SAFETY & INDUSTRIAL EYEWEAR, LENS CLEANER, GLOVES - STREETS 562.49 09/11/2018 202518 NORTHERN TIER TRANSPORTATION LLC FREIGHT FOR CREEKSIDE PRODUCT 550.00 09/11/2018 1202519 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 177.95 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 8/24/18 - 9/11/18 Check Date --9/11/2-0-1-8 ----- Check 2-02-5-2-0 ----- Vendor Name -O--L-D --- D-O--M---IN-O--N---B--R-U--S-H--C--O-,--INC------------------------- Description ------------------------------------------------------------------------- PURCHASE 1 NEW LEAF VACUUMS- REFUSE -----------A--m---o-u--n-t-- 52,208.33 09/11/2018 202521 PENMAC STAFFING SERVICES, INC. JULY TEMPORARY STAFFING FOR CREEKSIDE 7,028.64 09/11/2018 202522 PHILLIPS WINE & SPIRITS AUGUST COST OF GOODS - LIQUOR 36,941.15 09/11/2018 202523 PIONEER MANUFACTURING CO SIGN REPAIR MATERIALS - PARKS 2,647.75 09/11/2018 202524 POLE PAINTING PLUS PREP & PAINT FIBERGLASS LIGHT POLES 705.00 09/11/2018 202525 POSTMASTER POSTAGE FOR UTILITY BILLS 1,550.00 09/11/2018 202526 POSTMASTER SR NEWSLETTER POSTAGE 100.00 09/11/2018 202527 PRO AUTO MN INC. FORD INTERCEPTOR: OIL CHANGE 11.95 09/11/2018 202528 QT PETROLEUM ON DEMAND LLC THERMAL PAPER FOR AIRPORT FUEL SYSTEM 93.24 09/11/2018 202529 QUADE ELECTRIC LIGHT BULBS & LAMPS 387.90 09/11/2018 202530 QUILL CORP CLEANING & JANITORAL SUPPLIES 109.12 09/11/2018 202531 R & R EXCAVATING L1P18-01 7/24 - 8/27-18 -CENTURY AVENUE 549,985.74 09/11/2018 202532 RAHN PAINTING & CONTRACTING LLC MOWING 1415TH AVE NE 112.50 09/11/2018 202533 REINER ENTERPRISES INC FREIGHT FOR CREEKSIDE PRODUCT 690.14 09/11/2018 202534 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 421.70 09/11/2018 202535 SALTMAN LLC SALT FOR CIVIC ARENA 123.00 09/11/2018 202536 SAM'S CLUB DIRECT VARIOUS PURCHASES FOR CONCESSIONS 729.74 09/11/2018 202537 SAM'S TIRE SERVICE RADIAL TRAIL TIRES 324.00 09/11/2018 202538 SARA HEIDEBRINK REFUND: DROPPED OUTOF SOCCER 36.00 09/11/2018 202539 SCARCELY LTD HRALEADASSESSMENT- TIFFUNDS 450.00 09/11/2018 202540 SCHUETTE, LARRY UB refund for account: 3-105-2050-9-01 24.53 09/11/2018 202541 SHAW, KAREN AUGUST CLASSES 240.00 09/11/2018 202542 SIMONSON LUMBER CO VARIOUS R&M SUPPLIES 311.57 09/11/2018 202543 SOUTH DAKOTA DEPT OF AGRICULTURE LICENSE RENEWAL FERTILIZER- CREEKSIDE 50.00 09/11/2018 202544 SOUTHERN WINE & SPIRITS OF MN AUGUST COST OF GOODS - LIQUOR 17,664.07 09/11/2018 202545 STANDARD PRINTING-N-MAILING NOTARY STAMP: CALYN IN FINANCE 759.86 09/11/2018 202546 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 185.72 09/11/2018 202547 STAR TRIBUNE 9/11- 12/11/18 (13 WEEKS) SUBSCRIPTION 114.53 09/11/2018 202548 STATE OF WISCONSIN LICENSE RENEWAL FERTILIZER /TONNAGE CREEKSIDE 225.00 09/11/2018 202549 STREICH TRUCKING TRUCKING FOR CREEKSIDE 3,315.00 09/11/2018 202550 STRUCTURAL SPECIALTIES INC L2P18-02 7/24 - 8/27-18 - 2ND AVENUE BRIDGE 227,275.62 09/11/2018 202551 SYSCO WESTERN MN VARIOUS CONCESSIONS SUPPLIES FOR WATERPARK 1,184.40 09/11/2018 202552 TAPS-LYLE SCHROEDER CLEAN LINES & TAPS AT EVENT CENTER 25.00 09/11/2018 202553 TASC October 2018 Flex Adm. Fees 1,377.69 09/11/2018 202554 TEK MECHANICAL CHECK ECONOMIZER - WWTP 112.50 09/11/2018 202555 THIEL, LENNY UB refund for account: 3-130-1150-9-00 24.48 09/11/2018 202556 THODE, FLORIAN UB refund for account: 3-500-3270-5-00 53.10 09/11/2018 202557 TOWMASTER INC. UNIT#441: HYDRAULICSAND WATER PUMP REPAIR 697.00 09/11/2018 202558 TRI COUNTY WATER BOTTLE WATER DELIVERY - CREEKSIDE & POLICE 276.50 09/11/2018 202559 TRI-STATE BOBCAT #626 KNIFE SHARPENING -STREETS 248.80 09/11/2018 202560 TRIMARK AUGUST COST OF GOODS - LIQUOR 193.52 09/11/2018 202561 UNITED RENTALS NORTH AMERICA INC ANNUAL MAINT, ENVIRONMENTAL SERVICE 514.60 09/11/2018 202562 UNITED STATES TREASURY FEDERAL TAX - MAY & JUNE 2018 - FORM 941 13,908.54 09/11/2018 202563 USA BLUE BOOK TUBES/ MALE CONNECTORS 146.98 09/11/2018 202564 VALLEY SALES OF HUTCHINSON #360: LAMP, BULB / KEYS FOR NEW SQUAD CAR 382.56 09/11/2018 202565 VERIZON WIRELESS JUL 11-AUG 10 SERVICES 3,731.75 09/11/2018 202566 VIKING BEER AUGUST COST OF GOODS - LIQUOR 28,549.95 09/11/2018 202567 VIKING COCA COLA AUGUST COST OF GOODS - LIQUOR 918.35 09/11/2018 202568 VINOCOPIA INC AUGUST COST OF GOODS - LIQUOR 3,560.88 09/11/2018 202569 WATER CONSERVATION SERVICE INC WATER LEAK LOCATE 8/1 @ HWY 7 & 15 391.00 09/11/2018 202570 WINE COMPANY, THE AUGUST COST OF GOODS - LIQUOR 805.20 09/11/2018 202571 WINE MERCHANTS INC AUGUST COST OF GOODS - LIQUOR 2,100.53 09/11/2018 202572 WITTE, SARA REIMB: SAFETY FOOTWEAR 138.44 09/11/2018 202573 WM MUELLER & SONS ASPHALT FOR STREET REPAIRS 1,594.76 09/11/2018 202574 WM MUELLER & SONS L4P18-04 8/13 - 8/27'18 - PAVEMENT MGMT PROGRAM 103,302.29 09/11/2018 202575 WOULDS DESIGN SPLENDORGRO BANNER-CREEKSIDE 120.00 09/11/2018 202576 WRS IMPORTS LLC AUGUST COST OF GOODS - LIQUOR 6,375.00 Total- Check Disbursements: 1 1,728,124.30 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 8/24/18 - 9/11/18 Check Date ---- ----------------------------------------------------------------------------------------------- 09/11/2018 Check 202446 Vendor Name -- CROW RIVER SIGNS Description ------------------------------------------------------------------------- EMP PARKING & EV CTR PARKING SIGNS Amount ----------------------- $ 90.00 Total- Check Disbursements: $ 90.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 3.2% Malt Liquor License - HutchCobble, LLC Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Public Hearing Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: HutchCobble LLC, whom has opened the Cobblestone Inn, a hotel located at the corner of Hwy 7/Hwy 15, has submitted an application for on -sale 3.2% malt liquor. Hutchinson City Code allows for 3.2% malt liquor licenses to be issued to drug stores, restaurants, hotels, bowling centers, clubs and establishments used exclusively for the sale of 3.2% malt liquor with the incidental sale of tobacco and soft drinks. The Cobblestone Inn qualifies for and meets the definition of a hotel according to city code. The police department has conducted a background investigation on HutchCobble LLC and has found nothing that would preclude it from obtaining a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to HutchCobble, LLC of The Cobblestone Inn located at 416 Prospect Street NE Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: III Hassan Street Southeast Hutchinson, Bvihl 55350 (320) 587-515 ]/Fax: (320) 234-4240 On Sale 3.2 Malt Liquor License Fee: S425.00 City of Hutchinson APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 30 days before City Council Meeting in order to be considered Business/. orate Information FS(-�I*r!c. Business Name siness Address T e of Business 132 ( - J -4 `'B-- Phone Number =a clC C, ti ,soi� ) 5535b City State Zip Applicant Name Phone Number Annfirlynt Address city- State Zip l L.L-C_ Corporate Name ,rv�e +n ra n Corporate Address State 9a?o 1�)3 -a 401j Phone Number -o Cit 51101 y Off ce s /Owner{s of the Or anizatioWBusiness ffnecessag, list additionot names on se orate sheet c� ie-- r Ig600 q 1-, Ale. WC Name �,"it e Name Title Name Title Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of insurance covering the license period: 4yes ❑ no Application fee paid in full (check or money order): Ayes ❑ no lication completed in full and signed by aoWicant: ❑ no The above listed business hereby applies for a license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT LIQUOR, as the same are defined by law. for consumption "ON" those certain premises in the City of Hutchinson described above at which place said applicant operates the business listed above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. Cray ajNurchinsoa �ppficauan far 3.2 Afalr Page 2 aj3 That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. That said nppIicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of }lutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal'Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor. 1 declare that the information 1 have provided on this application iS truthful, and I authorize the City of Hutchinson to investigate the information submitted, Signature of autfenrized appticuna £Jaffe )(approved © denied Notes; ./ HUTCLLC-01 DLEWIS ,d►ca�o CERTIFICATE OF LIABILITY INSURANCE �� EIYYYY) F�;(..IDD09106/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (920) 748-2811 (A/c, No):(920) 748-5044 The Diedrich Agency 222 Blackburn St Ripon, WI 64971 ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Acuity 14184 INSURED INSURER B INSURER C HutchCobble LLC INSURER D 980 American Drive Neenah, WI 64966 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR ZA7329 07/20/2018 07/20/2019 EACH OCCURRENCE $ 1,000,000 DAM AGE TO RENTED PREMISES Ea occurrence 250,000 $ MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ JECT PRO- ❑ LOC OTHER: GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY ZA7329 07/20/2018 07/20/2019 COMBINED SINGLE LIMIT Ea accident'SINGLE 1 000 000 BODILY INJURY Perperson) $ BODILY INJURY Per accident $ X PROPERTY DAMAGE ccident Per accident) $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE ZA7329 07/20/2018 07/20/2019 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ DED I I RETENTION $ $ A WORKERS COMPENSATION EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE i y OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA ZA7329 07/20/2018 07/20/2019 X STATUTE STATUTE ER E.L. EACH ACCIDENT 500,000 $ E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT 500,600 $ A Liquor Liability ZA7329 07/20/2018 07/20/2019 Liquor Liability 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE The City of Hutchinson Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan SSE Hutchinson, MN 66360 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Public Hearing for SC Drainage Area Improvements Phase 1 Project (L5/P18-05) Department: PW/Eng LICENSE SECTION Meeting Date: 9/11/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously scheduled, City staff will be administering a Public Hearing for the South Central Drainage Area Improvements Phase 1 project. At this point, there has been numerous discussions/reviews regarding this project with the City Council and the Resource Allocation Committee. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation and approval of project plans/specifications. The scheduled bid opening date is Thursday, October 11th (11:30 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,008,570.00 Total City Cost: $ 1,008,570.00 Funding Source: City Stormwater Utility Bonding Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14946 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 5/PROJECT NO. 18-05 WHEREAS, a resolution of the City Council adopted the 8th day of August, 2018, fixed a date for a Council Hearing on the following improvements: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of August, 2018. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 11th day of September 2018. Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14846 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 51PROJECT NO. 18-05 WHEREAS, a resolution of the City Council adopted the 14th day of August, 2018, fixed a date fora Council Hearing on the following improvements: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances. NOW THEREFORE, 6E IT RESOLVED 6Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report_ 2. Such improvement is hereby ordered as proposed in the resolution adopted the 14th day of August, 2018. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 11th day of September 2018. Mayor: Gary Forcier City Administrator: Matt Jaunich 40 RESOLUTION NO. 14947 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 5/PROJECT NO. 18-05 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:30 am on Thursday, October 11th, 2018, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, September 23rd, 2018 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 11th day of September, 2018. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Review of South Central Drainage Area Study Department: PWIEng LICENSE SECTION Meeting Date: 818/2017 Application Complete NIA Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As you are aware of, City staff with the assistance of a consultant engineer have been reviewing how to appropriately address a long-term, significant drainage situation within the south central area of the City. Thus, after two stormwater model inglfeasibility design efforts and several interactions with City staff, SEH Inc. has prepared a technical memorandum (see attachment) with supporting information to outline the preliminary design of a stormwater pond facility within Linden Park. Please note that associated local storm sewer system improvements are a necessary component of addressing the overall drainage dynamics. Also, please see the attached memorandum from City staff that provides some history/background regarding this situation and summarizes the results of a recent neighborhood survey. City staff will be present at this meeting to provide an overview of all the previously referenced information. Looking forward, if the pond project is delivered in 2018 as identified within the currently drafted City Capital Improvement Plan. accommodations must be made to offset the elimination of the existing Linden Park ball fields. Please note that a fall construction timeframe would allow for the vast majority of the normal ball field use to occur prior to construction work commencing. However, per conversations with City Parks representatives, they would like to start making modifications to existing ball fields this fafl to allow for an appropriate period of time to order/install equipment and accomplish grading/restoration efforts. City Parks staff will be providing preliminary information relative to their proposed improvements (current estimate of $250,000). At this point, if the City Council is accepting of the future development of a stormwater pond facility within the Linden Park area, we would recommend approving the utilization of $250,000 of Stormwater Utility Funds to address City ball field needs in the near future. BOARD ACTION REQUESTED: Approval of the utilization of $250.000 of Stormwater Utility Funds to address City ball field needs. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 250,000.00 Total City Cost: $ 250,000.00 Funding Source: Stormwater Utility Funds Remaining Cost: $ 0.00 Funding Source: i SEH Building a Better World for All of Us" TO: City of Hutchinson FROM: April A. Ryan, PE DATE: October 3, 2016 MEMORANDUM RE: Drainage Improvements for the South Central Recreation Center Area Hutchinson, MN SEH No. HUTCH 133347 14.00 BACKGROUND: The City of Hutchinson has experienced ongoing localized flooding in the Linden Park area over a number of decades. This area is located in the southwest portion of the City and is generally defined by Sunset Street to the west, Merrill Street to the east, Linden Avenue to the north, and South Grade Road to the south. Localized flooding has occurred during large and/or intense rainfall events (generally 2- inches and larger). Significant recent flooding events include: • August 12-13, 2010 Rainfall Events: 2.83 inches received over a 10 hour period, followed 15 hours later by a 0.2 inches event over a 1 hour period. • May 16, 2015 Rainfall Event: 2.13 inches received over a 2 hour period. Documented flooding has occurred on an ongoing basis at the following locations: • Intersection of Sunset Street and South Grade Road • Intersection of Sunset Street and Neal Avenue • Intersection of Merrill Street and South Grade Road • Recreation Center Parking Lot • Residential Backyards between Harrington and Merrill Streets Although the City has previously studied options for addressing flooding in the area, the scope and cost of the alternatives were determined to be unfeasible at that time. In response to the more recent flooding in this area, the City completed two studies in 2012 to better understand the cause($) and to re-evaluate potential improvements. A Preliminary South Central Drainage Area Study was completed in March of 2012, The study provided an understanding of the localized flooding and identified possible improvements. The study identified a number of concerns with the existing storm sewer system, including: 1) Limited capacity of the local storm sewer system. 2) Limited downstream system storm sewer capacity. 3) Lack of natural surface overflow paths or detention areas. The potential improvements identified in the study included: 1) Increased inlet and storm sewer capacity of the local Linden Park Area storm sewer system. 2) Increased downstream storm sewer capacity and/or installation of a separate storm sewer outlet from the Linden Park Area. 3) Creation of detention area(s) within the Linden Park Area. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, Si. Cloud. MN 56302-1717 SEH is 100% employee -owned I sehinc.com I 320.229.4300 1 800.572.0617 1 888.908,8166 fax City of Hutchinson October 3, 2016 Page 2 In October 2012, a Detailed Hydrology]Hydraulic Analysis was completed. The analysis included modeling and further assessment of the potential improvements identified in the March 2012 study. Below find a summary table of the potential improvements and determination of feasibility. Table 1 Improvement: Determination: 1) Increased local inlet and storm This improvement was determined to be necessary in order sewer capacity. to see any im rovement in localized flooding. 2) Increased downstream storm sewer Due to the size and length of the existing downstream capacity. system, this option was determined to be cost prohibitive as an immediate improvement. The downstream system capacity should be evaluated as portions of the system are reconstructed and increased accordingly. 3) Installation of a separate storm Routes to the north and south were both considered and sewer outlet from the Linden Park determined to be undesirable due to logistics, elevation area. constraints, and cost implications. 4) Added detention for Linden Park Highly recommended in conjunction with increasing inlet Area. and storm sewer pipe capacity to achieve the most improve ent. A more detailed summary of each study is provided in Attachment A. PROPOSED DRAINAGE IMPROVEMENTS: The City is currently planning a neighborhood street reconstruction project for the Linden Park Area, including storm sewer, utility, and street improvements. In conjunction with this project, a more analysis/design of the preferred improvement options was recently completed. The analysis/design included conveyancelstorn sewer sizing, detention basin sizing, inlet and outlet configurations, and details. To improve drainage, reduce flooding potential, and provide water quality treatment, the City is considering the following drainage improvements in conjunction with the proposed linden Park Neighborhood Reconstruction project. 1) Storm Sewer System Improvements ( Figure 1) a. Improve inlet capacity by adding additional inlets and provide higher capacity castings. b. Improve pipe capacity by increase of storm sewer pipe sizes to meet current 10 year design standards. c. Provide new storm sewer systems for both Sunset Street and Merrill Street from South Grade Road to Linden Avenue. The proposed systems will include drainage from portions of Neal Avenue, Craig Avenue, Sunset Street, Harrington Street, Clinton Avenue, Merrill Street, and South Grade Road. 2) Detention Basin / Stormwater Treatment Pond This improvement would include the addition of a basin for water quality treatment and flood risk reduction. The proposed Linden Park storm sewer will include two splitter structures to direct low flows 1 water quality flows into the pond for treatment and also direct large storm volumes and flows to the pond for flood risk reduction. One splitter structure would be located at the intersection of Sunset Street and Laura Avenue. The second splitter structure would be located at the intersection of Merrill Street and Clinton Avenue. The proposed basin is located within the green space/ball field area of the recreation center. The proposed location and detailed layout of the basin is shown on Figure 2. Designed in coordination with the PRCE Department, the proposed grading will be contained within the existing paved path, which will remain after the project. It is also proposed to replace the existing ball fields with City of Hutchinson October 3, 2016 Page 3 a multi -sport athletic field that can be adapted for a variety of sports for various age groups and experience levels of user. Features of the proposed basin include: ■ Creation of 180' by 365' grass sport field. This open green space will replace the existing ball fields and can be used for a number of different sport and outdoor activities. ■ Gradual 6:1 and 5:1 basin side slopes for safety and ease of maintenance. Native vegetation, trees, and shrubs to provide a prairie and natural park feel. Addition of gravel trails through the proposed native vegetation. COST I BENEFIT Provided below is a summary of the flood risk reduction, water quality benefit, and opinion of probable costs for the proposed improvements. To help illustrate flood risk improvement, the modeled surface flooding depths at key locations have been provided for two historic rainfall events as well as the 2-year and 10-year 24 hour events. This is followed by the modeled High Water Levels (HWL) at the same locations. Indicates Surface Flooding Fxistinn Conditions Modeled Surface Floodina Depth Intersection 1 Location Ground Elevation 2-Year (2.86"), 24-Hour Event August 2010 Event 3.05" May 2015' Event 2.13" 10-Year (4.28"), 24-Hour Event Sunset & S. Grade 1061.1 0.7 0.7 0.9 0.9 Sunset & Neal 1059.6 0.8 1.4 2.1 2.2 Recreation Parking Lot 1059.9 1.2 1.9 1.7 1.9 Merrill & S. Grade 1060.7 1.9 1.1 2.9 2.9 North Backyards 1061.5 0.0 0.0 0.0 0.3 South Backyards 1059.8 0.1 0.0 1.5 2.0 Prnnnaed Storm Sewer Improvement Modeled Surface Flooding Depth Intersection I Location Ground Elevation 2-Year (2.86"), 24-Hour Event August 2010 Event (3,05"L May 2015' Event .2.13" 10-Year (4.28"), 24-Hour Event Sunset & S. Grade 1061.1 0.0 0.0 0.1 0.2 Sunset & Neal 1059.6 0.0 0.0 0.8 1.4 Recreation Parking Lot 10%9 0.0 0.0 0.5 1.1 Merrill & S. Grade 1060.7 0.0 0.0 1.9 2.2 North Backyards 1061.5 0.0 0.0 0.0 0.1 South Back ards 1059.8 0.0 0.0 1.5 1.9 Pronosed Basin with Storm Sewer Improvement Modeled Surface Flooding Depth Intersection I Location 2-Year (2.86"), 24-Hour Event August 2010 Event 3.05" May 2015' Event 2.13" 10-Year (4.28"), 24-Hour Event Sunset & S. Grade 1061.1 0.0 0.0 0.0 0.0 Sunset & Neal 1059.6 0.0 0.0 0.0 0.0 Recreation Parking Lot 1059.9 0.0 0.0 0.0 0.0 Merrill & S. Grade 1060.7 0.0 0.0 1.1 1.7 North Backyards 1061.5 0.0 0.0 0.0 0.1 South Backyards 1069.8 0.0 0.0 0.0 0.1 City of Hutchinson October 3, 2016 Page 4 Existing Condition High Water Levels HWL Intersection 1 Location Ground Elevation 2-Year (2.86"), 24-Hour Event August 2010 Event 3.05° May 2015* Event 2.13" 10-Year (4.28'), 24-Hour Event Sunset & S. Grade 1061.1 1061.9 1061.8 1062.0 1062.0 Sunset & Neal 1059.6 1061.1 1061.0 1061.7 1061.8 Recreation Parking Lot 1059.9 1061.1 1061.8 1061.6 1061.8 Merrill & S. Grade 10601 1062.6 1061.8 1063.6 1063.7 North Backyards 1061.5 1059.8 1059.6 1060.9 1061.8 South Back ards 1059.8 1059.8 1059.7 1061.3 1061.8 Proposed Storm Sewer Improvement High Water Levels (HWL) Intersection I Location Ground Elevation 2-Year (2.86"], I 24-Hour Event August 2010 Event 3.05" May 2015* Event 2.13" 10-Year (4.28"), 24-Hour Event Sunset & S. Grade 1061.1 1056.5 1056A 1061.2 1061.3 Sunset & Neal 1059.6 1055.8 1055.7 1060.4 1061.0 Recreation Parking Lot 1059.9 1057.2 1056.7 1060.4 1061.0 Merrill & S. Grade 1060.7 1060.6 1060.0 1062.7 1062.9 North Backyards 1061.5 1059.8 1059.6 1060.7 1061.5 South Backyards 1059.8 1059.8 1059.7 1061.3 1061.6 Average Reduction from Existing Conditions 2 $, 3 0' fl 7' 0 6' Proposed Basin with Storm Sewer Improvement High Water Levels (HWL) Intersection 1 Location 2-Year (2.86"), 24-Hour Event August 2010 Event 3.05" May 2015" Event 2.13R 10-Year (4.28"), 24-Hour Event Sunset & S. Grade 1061.1 1056.4 1056.3 1059.5 1061.0 Sunset & Neal 1059.6 1055.8 1055.6 1057.9 1059.0 Recreation Parking Lot 1059.9 1057.2 1056.7 1057.9 1059.0 Merrill & S. Grade 1060.7 1057.3 1056.7 1061.8 1062.5 North Backyards 1061.5 1058.0 1056.6 1059.5 1060.0 South Backyards 1059.8 1057.2 1056.7 1059.5 1060.0 Proposed Pond 1053.8 1053.8 1057.1 1058.8 Average Reduction from Existing Conditions 41' 4.5' 2.5' 1.9' *The May 2015 event was a short, high intensity event. Storm Sewer System Improvements Making the storm sewer system capacity improvements in conjunction with the upcoming street and utility reconstruction project is a necessity. Reconstruction projects are rarely completed without making improvements to the drainage system because of the logistics and cost implications of doing them separately. Flood Risk Reduction: Based on the Flood Depth and High Water Level tables above, updating the storm sewer inlet and conveyance capacity wili reduce flood risk during small and intense rainfall events. Modeling estimates an average reduction in the HWL of 2.8 feet for a 2-year, 24-hour event, with no surface/street flooding. The system, however, is limited by the downstream conveyance which causes large events to flood the streets until the system can drawdown and eventually drain the stormwater. For a 10-year, 24-hour event, the average reduction in high water levels is estimated to be 0.5 foot, with continued by shallower and shorter periods of street flooding. City of Hutchinson October 3, 2016 Page 5 Water Ouality Benefit: There is no water quality benefit to making storm sewer system capacity improvements. Cost: The opinion of probably cost = $1,113,000 (A detailed breakdown of the estimated costs is provided in Attachment S.) Stormwater Treatment 1 Detention Flood Reduction Basin A number of factors will need to be considered when making the decision to construct the proposed detention and treatment basin. The City should review and discuss all factors to determine whether or not to move forward with the proposed basin. Flood Risk Reduction: The Flood Depth and HWL tables show that adding the basin along with the storm sewer system improvements will further decrease flood risk by further reducing HWLs. The average reduction in HWL for the 2-year, 24-hour event increases to over 4.0 feet, with no surface/street flooding. For the 10-year, 24-hour event, modeling estimates and average reduction of almost 2.0 feet, with minimal surfacetstreet flooding at half of the areas modeled. It should be noted that no solution will completely reduce or eliminate flooding in the area. Large events above a 10-year event will still be expected to cause some level of street flooding. However, by providing the detention basin, the depth and, more importantly, the duration of flooding will be reduced. In addition to the HWL reductions, the City will need to take into account the amount of acceptable flood risk, taking into consideration the current and future impacts of street flooding, structural impacts, and traffic safety concerns. Water Quality Benefit: The current Linden Park drainage system does not include stormwater treatment. The City is a permitted MS4 and is regulated by the Minnesota Pollution Control Agency (MPCA). The City's MS4 permit requires the City to address stormwater management and treatment throughout the City. With constructing a detention basin, the City will be able to provide stormwater treatment for approximately 113 acres of previously untreated area. This includes removal of an estimated 24,250 Ibs of Total Suspended Solids each year (50% reduction from existing conditions) and 53.9 lbs of Total Phosphorous each year (54% reduction from existing conditions). Figure 3 shows the area draining to and treated with the installation of a detention 1 water quality basin. Cost: The opinion of probable construction cost = $1,142,000 (A detailed breakdown of the estimated costs is provided in Attachment B.) Conclusion: Completing drainage improvements in conjunction with the proposed Linden Park Residential Reconstruction project is the ideal time and most cost effective time to also implement flood risk reduction and water quality treatment improvements. Based on the 2012 studies and current modeling of the area, providing increased pipe and inlet capacity, along with providing a detention / water quality basin, will result in the largest and most cost effective improvement. aarldjg Attachment A Attachment B Figure 1 — Linden Park Proposed Pond Figure 2 — Linden Park Proposed Storm Sewer Figure 3 — Area Treated by Proposed Basin c: John Rodeberg, SEH (wlenclosures) pMjjlhlhutcW333470tjenit4 ooMmowner_09.29.16.dodx City of Hutchinson October 3, 2016 Page 6 ATTACHMENT A SUMMARY OF CONCLUSIONS AND RECOMMENDATIONS FROM THE 2012 STUDIES Prelimina South Central Drainage Area Stud March 2012 A Preliminary South Central Drainage Area Study was completed in March of 2012. The study provided an overview understanding of the localized flooding. An existing conditions or base model was developed, from which different scenarios were analyzed, to acquire information on how the storm sewer system functions and how it reacts to different changes within the system. The study identified a number of concerns with the existing storm sewer system, as described below. 1) Capacity of the local storm sewer system: The current design frequency standard for storm sewer sizing is typically a 10-year rainfall event (4.28 inches over a 24 hours). Historically, storm sewer systems were often design to a 5-year or even 2-year rainfall event, and often included fewer catch basin inlets when compared to systems designed to meet today's standards. As a result, the Linden Park area storm sewer and inlet capacity is undersized, based on today's standards, which attributes to the flooding experienced in the area during intense 2- and 3-inch rainfall events. 2) Downstream system storm sewer capacity: The Linden Park area storm sewer outlets to a larger 60-inch storm sewer system along Linden Avenue. The system flows to the northwest where it outlets into the South Fork Crow River. This system is also undersized compared to current standards, which contributes to the prolonged flooding in the area. 3) Lack of natural surface overflow path or detention areas: The Linden Park area is located in a depression without a natural overflow path. As a result, the only route for runoff to drain from the area is through the existing storm sewer system. During rainfall events that exceed the storm sewer system capacity, runoff has no place to go other than to pond in the streets and low areas. In an ideal situation one of the following would exist; an overflow path to safely convey runoff away from the streets; storage areas to capture and detain runoff until it can be conveyed through the storm sewer system. Neither of these situations exists in the Linden Paris area. To address these concerns, the March 2012 Preliminary Study identified big picture potential scenarios to improve the Linden Park area flooding. Potential improvements included: 1) Increased inlet and storm sewer capacity of the local Linden Park area storm sewer system. 2) Increased downstream storm sewer capacity andlor installation of a separate stony sewer outlet from the Linden Park area. 3) Creation of detention area(s) within the Linden Park Area. City of Hutchinson October 3, 2016 Page 7 ATTACHMENT A - CONTINUED Detailed Hydrology/Hydraulic Analysis (October 2012) In October 2012, a [Detailed Hydrology/Hydraulic Analysis was completed. The analysis included modeling and further assessment of the potential improvements identified in the March 2012 study. Provided below is a summary table of the potential improvements, followed by a more detailed explanation for improvements 3 and 4. Improvement: Determination: 1) Increased local inlet and storm This improvement was determined to be necessary in order sewer capacity. to see any improvement in localized flooding. 2) Increased downstream storm sewer Due to the size and length of the existing downstream capacity. system, this option was determined to be cost prohibitive as an immediate improvement. The downstream system capacity should be evaluated as portions of the system are reconstructed and increased accordingly. 3) Installation of a separate storm Undesirable improvement due to logistics and significant sewer outlet from the Linden Park cost. area. 4) Added detention for Linden Park Highly recommended in conjunction with increasing inlet Area. and storm sewer pipe capacity (improvement 1) to achieve the most improvement. Installation of a Separate Storm Sewer Outlet from the Linden Dark Area: This improvement would provide a separate outlet for runoff from the Linden Park area and would reduce flooding potential during events which are now effected by the limiting capacity of the existing downstream system. Three potential routes were evaluated for the installation of a separate outlet from the Linden Park area, a south route, a north route, and west route as discussed below: • The south route would direct runoff through a conveyance located behind the commercial development along Highway 15, through the City airport, and into McCuen Creek. It was determined, with input from City staff, to be an undesirable route due to potential negative effects on the existing downstream system, elevation concerns, and redirecting runoff to a different drainage basin and receiving water. • The north route includes a new storm sewer system along Merrill Street through the existing residential areas between the Linden Park Avenue and South Fork Crow River. This route was discussed with City staff and initially chosen as the preferred route for further analysis in the 2012 study. However, deep excavations and directional boring that would be required as part of this route make it a costly option and invasive to the residential area. i The west route includes a new storm sewer system from the Linden Park area to property located at or adjacent to the school property. This route was also determined to be undesirable due to deep excavation, directional boring, and restricting elevations. Providing a separate outlet would help reduce flooding experienced in the area during 2- and 3- inch rainfall events, however, the benefit decreases with larger events (10 year and above). Because of logistics and costs associated with providing a separate outlet for the Linden Park area, it was determined not to be a desirable improvement. City of Hutchinson October 3, 2016 Page 8 ATTACHMENT A - CONTINUED Added Detention for Linden Park Area: This improvement includes adding detention storage to provide an alternative location for runoff to pond until it can be conveyed through the storm sewer system. Providing detention in conjunction with increasing inlet and storm sewer pipe capacity (improvement 1) provides the most cost effective reduction in flood risk. Two options were considered for providing detention in the area as described below: • Underground detention with the use of underground storage chambers was evaluated. Due to elevation limitations, space, and constructability this option was determined to be cost prohibitive and much less desirable than an above ground option, as described below. • Above -ground detention by creating a depression (pond) was evaluated. The recreation sport fields was identified as the only location with enough area to create sufficient detention. Based on cost and constructability, this option was chosen as the preferred option for providing detention storage in the area. ATTACHMENT B • LINDEN PARE( AREA STORM SEWER SYSTEM IMPROVEMENTS OPINION OF PROBABLE COST ITEM NO. ITEM DESCRIPT€ON UNIT OF MEASUREMENT ESTIMATEO QUANTITY BID UNIT PRICE BID PRICE STORM SEWER IMPROVEMENTS 1 12' RC PIPE SEWER LF 1,103 $35 $38,605 2 15" RC PIPE SEWER LF 664 $40 $26,560 3 18" RC PIPE SEWER LF 767 $50 $38,350 4 24" RC PIPE SEWER LF 498 $55 $27,390 5 27" RC PIPE SEWER LF 8 $60 $480 6 36' RC PIPE SEWER LF 405 $80 $32,400 7 42' RC PIPE SEWER LF 2.822 $120 $338,540 8 48' RC PIPE SEWER LF 138 $120 $16.560 9 18' RC PIPE APRON EA 1 $800 $800 10 42' RC PIPE APRON EA 1 $2,000 $2,000 11 48' RC PIPE APRON EA 1 $3.000 $31000 12 CONSTRUCT DRAINAGE STRUCTURE DESIGN H EA 24 $2,200 $52.800 13 ICONSTRUCT DRAINAGE STRUCTURE 48.4020 EA 21 $2,500 $52,500 14 ICONSTRUCT DRAINAGE STRUCTURE 60.4020 EA 5 $3,000 $15.000 15 lCONSTRUCT DRAINAGE STRUCTURE 72.4020 EA 18 $3,500 $63,000 16 CONSTRUCT DRAINAGE STRUCTURE 84-4020 EA 6 $4.000 $24,000 17 CONSTRUCT DRAINAGE STRUCTURE 96.4020 EA 1 $4.5W $4.500 17 CONSTRUCT DRAINAGE STRUCTURE 108-4020 EA 1 $5,000 $5.000 18 CONSTRUCT DRAINAGE STRUCTURE - FIELD CONSTRUCT EA 1 I $8,000 $8,000 18 CONSTRUCT DRAINAGE STRUCTURE - SPUTTER STRUCT EA 2 $5,0001 $10,000 19 CONNECT TO EXISTING STORM SEWER EA 10 $800 $8,000 SUBTOTAL $767,5B5 20% CONTINGENCY = $153,517 25% INDIRECT COSTS = $191.897 TOTAL COST $1,112.999 LINDEN PARK AREA DETENTION BASIN 1 STORMWATER TREATMENT POND OPINION OF PROBABLE COST NO. ITEM DESCRIPTION MEASUREMENT QUANTITY PRICE BID PRICE DETENTION BASIN 1 IMOBiLIZATION LS 1 $80.000 $80,000 2 lCOMMON EXCAVATION CY 60,100 $8 $480,800 3 AGGREGATE SURFACING CLASS 5 (CV) CY 175 $45 $7,875 4 TOPSOIL BORROW CY 4,200 $40 $1GS,000 5 SEEDING AC 5 $300 $1,560 6 SEED MIXTURE 35-521 LB 32 $175 $5,600 7 SEED MIXTURE 34.262 LB 9 $12D $1,p80 8 SEED MIXTURE 25-151 LB 260 $10 $2,600 9 IFERTILIZER TYPE 3, SLOW RELEASE 0-10-20 LB 240 $1 $240 10 FERTILIZER TYPE 3 (225-10) LB 430 $1 $430 11 MULCH MATERIAL TYPE 3 TON 5 $400 $2,000 12 DISC ANCHORING AC 2 $100 $240 13 HYDRAULIC MATRIX TYPE MULCH LB 4,515 $1 $4,515 14 DECIDUOUS TREE 2' DIA TREE 54 $500 $27,000 15 RANDOM RIPRAP CLASS III WITH GEOTEXTILE CY 75 $75 $5,625 SUBTOTAL $7787,565 20% CONTINGENCY = $157,513 25% INDIRECT COSTS = $196,892 TOTAL COST: $1,141,970 SEWER SYSTEM TOTAL DETENTION BASIN ISTORMWATER TREATMENT POND 1 $1.141,970 TOTAL BOTH PROJECTS I & � -A den NOTE: PRICING DOES NOT INCLUDE SANITARY RELOCATION, EROSION CONTROL, OR INSULATION AT PIPE CROSSINGS P-1FJIHIHUTCFA133MM-PMFMgmn2,' ont-eSt[Project Estima[e_09.23A FINAL x15xIF1nW pgggn N T� PgIfIwOBS iwra n•Pr w� w.ss W 6 P �- ESiR9J55•PE>ti [x•FRtiLO l91PP:wRpE Mj tlwx PwRrAR 8]ulwrtSr `[i Pwn[ fPuv 10l1 - r(WJ NwP Goss [RuwPc 1ti.� - SfL cenYy Y� tuM GwYS {Wp.[n nm1 D A6 a roPrte .1rH ao>�A� PreA�c —PmP w xi0ldi ME — pwpvp5m swilMrAEALwiWEYi • GiSr Yfw im_s lPww.l Ps+iM K[qP [K1P5 [y.ee' rmx• ;O .FJM YE9tl1 E.EPPi f�"'�' �• 1ff.\5 oP tW [f9G1 [KIPi (r.« f f1i1.E U. E.dT E Ix•s wa - tmx U. fit YPL - 1m.i aaPeMw .*omm AnMeSOTR goW� 9aY1 wtwfi YbWY Yb1 faP..RR\ itlw5'wY ew ioPau •OMffw 1 P✓o PPm Y[0 K wprp ub:n Pi¢ow ¢EYRIYM 105r ] �WRL ii rHwu�.u�ix 10r 0�w 1 - 1V1EYf1Ew m iPnu a1OIkR 1d 1PD Yfn MFA - DwR�+ Y-Y M IIE4Hi Yne RuuFxx FfMS YniP•L lSSti \ t] Lw]/RD PiwluiFJ! 1'PPE S AtPs' w¢Fwrz (a-10-t% \ tm YµW iwE .1 \ t LG4/W MPH � E>AL».tRwG aFn Pn�1W[ WY4 \ 1e ms1RC Yo imlutlP IYPf dRS4 5[Ep tutufrt tY15P \ 55D Li9/Rc Hm� ru�W j ppt� �us�Rc SWR was f•d-95' TM+xl :awoow PNP a.w (aow;w iw) Pu[ea_ea rr.7 s• r ornt5rn ir•r5 Po x PvwnEo .enc [iinLiWtl 1o5a Mn Drop cxMwo - Pen.Ho a.as Er-ia rwil nULnYi ro'-t�'- rPu] WL1Q0[bPr [ip'-�6 iIu] HDIBI�M [AM•Pw1' fY-15 fR¢] 5mms m P� Pi.wP[L R9¢K [iF�LiPa• 1t G T PaA prype pooM¢o Nkw GY •E vtwr[n Prltnr uMit(!r 1flH — PING pow A PRIMARY TREATMENT AREA (g9 ACRES) SECCNOA— TREATMENT APFA (2A ACRES) 14 C August 1, 2017 To: Kent Exner, DPW/City Engineer City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 From: John Olson, Public Works Manager John Paulson, Project/EnvironmentaURegulatory Manager Re: South Central Drainage Area For the last 20 years, the City has been working hard to address perennial drainage problems in the City. Twenty years ago, the northeast part of Hutchinson had the worst drainage problems. Significant problerns in the Northwoods area of northeast Hutchinson prompted City staff to determine the feasibility of instituting a Storm Water Utility. The Storm Water Utility was instituted in 2005. The first large project undertaken after adopting a Storm Water Utility was to construct two large ponds in northeast Hutchinson to address those drainage problems, financed with storm water revenue bonds. The resulting project significantly improved drainage in this area. The next worst area was identified as 5`h Ave NW between James and Water Streets NW. A pond was constructed in this area, which has addressed the drainage problems along 5'' Ave NW. This left the south central area as the next area to address. For well over 20 years, streets, yards, and basements have flooded during high intensity or high accumulation storms. In 2004, neighborhood meetings for the south central drainage area were held. At that time, based on input from the neighborhood, the project was deferred. The primary reason was due to project funding. Storm water revenue bonds were not available, since they had been used to finance the northeast project. Any financing at that time would have involved special assessments. In addition, at that time, most of the streets in this area were generally in adequate condition. In 2012, following several significant flooding events affecting the south central drainage area, S.E.H. was engaged to begin to help determine what the best option would be for improving drainage dynamics in the south central area. For the last fine years, City staff and engineers from S.E.H. have looked at a number of project and related cost alternatives to improve drainage in this area. Several factors have come together to indicate that soon may be the right time to address drainage issues in the south central area, including: 1) Since past projects have addressed drainage in the northeast part of town, and at 5`h/James & Water, this area is now the worst area for drainage in the City. 2) Current cash balances in the storm water utility will allow preparatory work for athletic fields to be timed appropriately, so no loss need be experienced as a result of the project. 3} Storm water revenue bonds used to finance the northeast project mature in early 2019. 4) Streets in this area have deteriorated to the point that most are in poor condition and will require some kind of rehabilitation in the near future, allowing for storm sewer to be installed with minimal interruption. 5) Taking the last five years to determine the best options for addressing drainage has allowed staff to: a. Evaluate a number of options, select the most cost-effective solution, and do additional `value -engineering' to keep the costs of the improvement to a minimum. b. Perform inspections of and repair, as necessary, downstream infrastructure. c. Accumulate and evaluate information from various sources, including on - site inspections during storm events, mapping of flooded areas, and review of information from photos and videos. d. Provide engineers with the most accurate data possible concerning the extent of surface flooding in this area. e. Accumulate information and feedback from property owners in the area. In January of 2017 a survey was sent to 117 property owners that are located around the Recreation Center. The properties that were included in the survey area were located within 400' of known street flooding areas. The survey included the following questions and was simplified and somewhat vague in an effort to encourage additional information from the respondents in the form of written comments. 1. Have you experienced drainage/flooding problems with your property? Never 1-3 times a year More than 3 times a year 2. If you have experienced drainage/flooding issues, please check all that apply? Water ponding in yard Water in basement Water ponding on adjacent road surfacelboulevardlalley/driveway/sidewalk Other (please specify): Would you describe your lot drainage as: Good Fair Poor Other (please specify); 4. If you have a sump pump, how often does it run? Frequently Intermittent Not often We don't have a sump pump Summary of Responses There was an excellent response to the survey. A total of 70 of the 117 property owners responded and returned the survey (60%). There were 50 of the 70 survey respondents that provided some written comment on their survey. Of these comments there were 37 that provided general comments beyond clarifications of the survey questions. There were about 20 that provided a more detailed response with information related to specific rain events, areas of their property that were severely impacted, etc. The responses from the survey were wide ranging in detail and how exhaustive the responses were. The majority of respondents identified some level of concern with surface drainage on or around their property. 67% experienced some property drainage problems at least 1 time a year and 28% experience problems more than 3 times per year. Property inage/flooding problems Never 1-3x year >3x year 22 27 20 The survey question related to the location of drainage concerns asked respondents to "check all that apply". Most respondents that indicated an issue checked more than one response. The following is a breakdown of the total number of locations that were identified by the survey responses. Where drainage/floodingdrainage/flooding issues are and I basement I roadlblvd I Other 40 25 38 13 A description of a properties' lot drainage yielded similar results to if a property experiences drainage or flooding problems. There were a couple respondents that checked multiple replies as they elected to provide additional information in the "other" category. Would you describe lot drainage as: Good Fair Poor Other 27 27 16 3 The frequency that a sump pump runs indicated that over half of the respondents (37 or 53%) have sump pumps that run frequently. Only 15 replies of "not often" and 3 "No sump" added together account forjust 25% of the replies. How often does our sump pumprun? Frequent Intermit Not often No sum 37 lg 15 1 3 Of all the comments and replies received there were 3 respondents that indicated that they do not think a regional pond is necessary or do not want to see the loss of ballfields to construct a pond. In comparison, there were multiple responses indicating extensive damage or drainage concerns in recent history. There were 6 of the 70 respondents that indicated some form of water damage or property impact from the survey area. 705 784 774 764 754 744 73417241714 0688167615641150S �ty 153i] n 10 a a avv u r w 5710 5 674 593 581 569 55415 47 537 828 REPLIED TO SURVEY 884 665 MILLER AVE 5W ''1' 1 E 5 514 706 } YES 670 894 MILLER AVE SW � J7055801 54D NO 5 704 z 570 560 550 712 714 O 864 704 745 704 715 546 728 725 708 ~ 745 Q 725 724 C 738 71 Z 715 714 715 714 755 732 735 734 735 714 J 725 750 742 W Q 725 724 725 724 X. 765 � 744 '4 745 744 745 724 = w 735 547 545 535 525 764 7i1 754 755 750 U% 735 754 Em 734 58E57 511 509 LINDEN "''F SVv LINDEN AVE SW 830 804 774 7fi4 754 F80-5 5 5 540 530 520 FW 805 775 765 755 I.AURA AVE SW 804 774 764 754 iq J 805 7F 7775 CRAIG AVF SW 814174 76 5 765 755., r AVE SVo Lij u1 Z 814 r `� s35 [ten 945 z W uj 955 954 RoArr. i444 30 83U u2u JF- ]875 81A CHICAGO AVE SW 880 1 870 1 860 9 875 85 835 815 LEVEL.AND AVE SW i6 1208 875 1 1216 815 8 825 8 835 8 1 v� 855 8 � 865 u 887 8 5 814 5 5 83 5 844 CLINTON li3 5� 5 gnF. 915 925 9 925' t cn 934(DL)z 945 9 x944 '� �Fr L Tn Lt3 ct 055 Q u5 U954 r 965 984 964 SOUTH GRADE 740 70.0 690 fi92 c ��y� 1007 etc 1123 1125 1133 75-5 1135 U 1145 730 840 565 555 54n535 525 515 850 LYNDALEAVE SVV n131 870 T845550880 894 AVE S'v': ROAD SW 1040 1004 1016 1094 705 1090 1D98 705 1 784 FT74 764 75 DRAINAGE ISSUES NONE BASEMENT BASEMENT ROAD BASEMENT —ROAD —YARD - BASEMENT —YARD _ ROAD - ROAD YARD - YARD E806L 775765 75551AIJRA AVE SW E8058104 7747 75 CRAIG AVE 5W 814 815 805 775 E 755 A\,E SW w 0 Z 814 co 924 D 935 Uj 934 945 w 5 944 955 H 955 954 C/J ROAD SW 1000 890 83D 1oD1 740 1002 875 835 825 815 755 1 t!7 CI-11CAGO AVE SW 0, 880 870 86D Ea4 Fi-io, lass 9 875 85 835 815 785 755 'LEVELAND A� i 1208 875 1 1216 gg 674 593 581 569 557 547 537 628 665 684 4MILLE1, r\VE 694 514 706 MILLER AVE SW 7a5 580 540 712 704 Z 570 560 550 U O 864 704 705 7D4 - 72B 725 708 735 546 4 � 735 714 715 714 715 714 J 738 4 725 75D 745 724 Q 725 724 725 724 Z F = 735 547 545 535 525 764 cr Lu 755 734 685 734 734 5855775 511 509 LINDEN 805 804 Say 5 50 540 530 520 830 2 815 840 _ 825 565 555 545 535 525 515 850 834 1. YNDALE AVL- 87a 845 844 845 5in 855 V) 854 855 880 55ci]865 86a 865 894 900 oc CLINTON AVE SW 730 705 1007 1123 1125 1133 1135 1145 z n C7 Z Q T 692 690 905 914 � y 924 F 935 934 = J U � 944 cr 944 955 2 SOUTH GRADE ROAD SW 1020 1004 1016 1040 1060 1094 1098 1090 TIMES PROPERTY FLOODED 6 � 593 581 569 557 547 537 sea 685 MILLER AVE SW 7 NEVER 7 � 540 514 706 7 _ 1-3 TIMES PER YEAR [AIt -! EIS Al/E SVv n 705 580 712 570 560 550 7 >3 TIMES PER YEAR 7 O 864 704 705 704 r 715 5dg 726 726 708 �ry 732 t! 735 714 715 714 715 714 i38 725 755 �42 ��u � 735 734 Q 725 724 725 724 W 750 765 �r 744 U) 745 744 745 724 T F- 0_ 735 547 545 535 525 764 2 U] Li] 771 754 � 755 750 735 754 755 734 fi85 T34 734 885 575 511 509 AVE SW LINDEN AVE SW S05 8' 845 804 830 804 774 764 754 804 805 5 5 540 530 520 T 805 775 765 755 51 LAURA AVE SW 804 774 764 754 rn 8057 775 755 CRAIG AVE SW 814 cl) 815 805 I 775 755 H AVE SW w N z 814 924 [r. 935 � 934 945 944 W 7 955 H 954 U] ROAD SW 1000 890 830 1002 N 875 835 825 815 Ui CHICAGO AVE SW o sra 860 804 9 875 85 835 815 LEVELAN DAVE SW 1201 875 1 1216 900 CLINTON 9L13 9U 91 91.5 914 A905 9 924 L 931 9 935 934 L3 J_ F g¢¢ w 944 0v g U 955 r 965 9E SOUTH GRADE 840 565 555 545 535 525 515 850 LYNDALE AVE SW 875 $70 r '10880 O 894 ROAD SW 1001 740 690 1420 1004 755 692 1007 1101 1006�{� 1123 1016 1125 1040 1133 785 755 1 1135 1145 1060 1094 730 1098 705 1090 705 784 774 74d 734 724 714 0 88 676 664 656 642 63a 616 5 7 LOT DESCRIPTIO5 T764754 6 674 665 73 - GOOD 684 694 74 FAIR 670 7 0 POOR 714 724 732 Sy EW 755 J� 735 734 765 742 �� 744 N 745 744 2 771 754 755 750 n 735 754 5 5 �) 21 725 C m 735 745 755 MIL LER � 864 704 (9 K 715 714 725 724 734 [I]LLJ 704 705 704 715 li4 725 724 73a 708 714 724 734 LINDEN LINDEN 804 774 1 764 1 754 804 805 1 775 1 765 1 755 LAURA AVE SW 804 774 764 754 'N J 805 775 CRAIG AVE SW s14 815 � 805 1775 ■ 755 ■ AVE f SW W 0) p 2 814 924 n 935 � 934 945 z LLJ 944 955 H 954 U) 900 ROAD SW 1000 890 830 1001 740 1002 875 825 815 755 CHICAGO AVE SW C' `'may 1007 880 870 860 SQ4 1101 1006 1123 1125 9 875 85 835 815 785 755 11331135 1EVELANI) AVE SVv 1145 1208 875 1 1216 730 705 1 805 I 8W4 CLINTON 905 15 914 924 a 35 rJj 935 934 z J J_ 944 0' 944 W LU U 955 mi 2 SOUTH GRADE 692 694 593 581 569 557 547 537 628 MILLER AVE S W J705-5,90 644 570 560 550 546 715 725 547 545 535 525 735 K85L575 514 Tab 712 726 738 750 764 511 5Q9 11311 805 5 5 540 530 520 840 565 555 545 535 525 515 850 LYNDALE AVE SW 875 845 550 870 510 870 855 C > C880 555 545 0 865 894 AVE SW ROAD SW 1020 1004 1016 1040 1060 1094 1098 1090 SUMP PUMP USEAGE N 5 s'4 665 73 SUMP PUMP 684 5 B94 74 FREQUENT 670 milI.Fk ?'1E:AJ 15 704 7 ® INTERMITTENT 714 D 864 704 705 704 F 724 C 725 708 NOT OFTEN m 735 714 715 714 715 714 NO SUMP 734 � a � J 745 724 725N734 F 725 724 Cr 744 N w 771 754 Cn 755 750 735 754 755 734 734 LINDEN A\A- StiN LINDEN 804 774 784 754 804 805 .8 805 804 3= 805 775 765 755 51 LAURA AVE SW 8(4 774 764 754 8057 775L 755 .... -- . CRAIG AVE SW $14 � 815 805 775 755 F AVE SW w U) _ z 814 92d 935 3 N 934 945 z 944 965 H 954 900 ROAD SW 1000 890 830 1001 740 1002 - cn 875 825 815 r 1005 755 U CHICAGO AVE SW C/x 88o 870 860 804 11101 1006 �-k� 9 875 �186 835 1 815 'LEVELAND AVE SW 1208 875 1216 J 785 755 � J W 730 705 1007 1123 1125 1133 1135 1145 N CLINTON 905 sos 91. 914 N 92 924 F Z 9 934 935 934 � = � J Z 944 w 944 c: w CL 2 Q V 955 75 2 96 9u q55 ,;O(JTH GRADE 692 690 593 5B1 569 557 547 53i 628 MILLER AVE SW J705,580 540 570 560 550 546 715 725 547 545 $35 525 735 �585: 575 514 F06 712 726 738 750 7sa 511 509 AVE SW 830 805 5 50 540 530 520 840 565 555 545 535 525 $is 850 LYNDALE AVE SW 875 870 845 550 870 510 880 855 = � 555 �r45 894 865 AVE SW 550 904 934 965 525 585 2 964 READ SW 1020 1004 1016 1040 1060 1094 1098 1090 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: TH15/Main Street Reconstruction Project Streetscaping Preliminary Design Department: PW/Eng LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At this time, MnDOT's TH5/Main Street Reconstruction project design consultant is preparing streetscaping preliminary design information that will be provided at this meeting. City staff will provide an overview of this information along with recent input from the project Citizen Advisory Group and regular Resource Allocation Committee meetings in early September. BOARD ACTION REQUESTED: Approval of Professional Services Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 11 V) u 4- Q] u L CL u c m iv N ao Ln z lo_ „ r W � W J � Ou z� V)00 w ❑ N W d H I V , r Ws 00 Ln z^ V � x J � 0 w d Z u t7 7i 00 LU v ❑ N Q W U co r A 1 A LO r omm� V ,Q u' . F— cr 5 Ads L g 3 7 iF y� y ppdg�y�yg gE�6gyEy F f LJ EEd# N �F�I�w.i�ae z 02 Lrl Z 0 F � W J � �. Z u lJl 00 w v ❑ N J MD Q U CL ~ 1A 00 6 Af w ELL. t .. L.� V J s— c� 4-j V) r r s W r to C] i 2 r" r � w J Q U7 Lr) Q z Li ld} 00 Lu Q � N V � a in r - � M 7A&4s Piz d e R1 A � Q � 'a � a 0 W � S � d � d � n 0 #SAV WOU1ysem Vf n 9 11 Ril 5 WUL OAv uv}5ulysem t .S 2 50 F— I L UL S MV PUZ SUV45L a LL if 11 C� e� X, u aj C� YLn 7==l a R N � P � Z � c g ti z 00 -ri �o 5 "V IUE E wi a� M CA SSAV PUZ a N 9� u C 7 � o as o � w m 0 '5I C LL 5 SAV PJE Elm a d pA A � IL 6 yl S 9 cc p N 9 w e$ 0 g � u � N � o m lf7 � !i A so 4-A li I III E b A 13 'E 3 $� 9 d pffi N � N 4 n Q] � f!3 /fR. �\{ f(� k�) �kf )k\ � s Nam¥| et � {�} � {k| )�� [a§ !$! k(k {{07 k 2 \� �10 3� 3ƒ 2� Ja }� }� \ z �§ } � � x � � � � ■■■■■■■■■ -C -- ®■UOA¥ UOIBU14seM § ƒj\ � . ■ » §2 ) � ;% k� k \ � \{k R� dig fps LO N R R p N ■ � ■ p � — S A ti E E a 6 e r 0 M v N N � � s � ■■■■■■■■■ e _ a. / \� � � � t � � all §�! }{j }�} ,-� !�! 2\\ /}\ 5 anUOAV PIE \ �} t!2 � �t I� }� k� 2 § 2 § � \/k \\k� /{){ / 0- HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Ordinance No. 18-789 - Amending Chapter 112 Department: Administration/Legal LICENSE SECTION Meeting Date: 9/11/2018 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Before the Council for consideration is an ordinance amending Chapter 112 of the Hutchinson City Code pertaining to Liquor Regulations, specifically the Definitions section. Staff is proposing to revise the definition of a hotel whereby reducing the seating requirement from 85 to 30. This revision would be consistent with the seating requirement of a restaurant which was reduced from 85 to 30 three years ago. This revision would also be consistent with the definition of a hotel in state statute which has a seating requirement of 30. The seating requirement is for dining rooms in hotels that serve the general public. Please consider this as the second reading and adoption of the ordinance. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 18-789 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 18-789 An Ordinance Amending Sections of Chapter 112 — Liquor Regulations - Defintiions The City Council hereby ordains: § 112.001 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. 3.2% MALT LIQUOR. Malt liquor containing not less than 0.5% alcohol by volume nor more than 3.2% alcohol by weight. This definition includes so-called "malt coolers" within the alcoholic content limits stated herein. ALCOHOLIC BEVERAGE. Any beverage containing more than 0.5% alcohol by volume, including, but not limited to, 3.2% malt liquor, wine and liquor as defined in this section. AFFILIATE or SUBSIDIARY COMPANY. A company in which a manufacturer or its stockholders own a majority of the stock. APPLICANT. Any person making an application for a license under this chapter. APPLICATION. A form with blanks or spaces thereon, to be filled in and completed by the applicant as a request for a license, furnished by the city and uniformly required as a prerequisite to the consideration of the issuance of a license for a business. BREWER. A person who manufactures 3.2% malt liquor for sale. BUSINESS RECORDS. Include, but are not limited to, articles of incorporation, bylaws, corporate minutes, records of sale and shipping documents, as well as lists of complaints whether or not those complaints have resulted in a filing with an appropriate government agency, and also include records relating to any litigation threatened or commenced against a license holder arising out of the operation of licensed premises pursuant to the license granted herein. CLUB. (1) An incorporated organization organized under the laws of the state for civic, fraternal, social or business purposes, for intellectual improvement or for the promotion of sports, or a congressionally chartered veterans' organization, which: (a) Has more than 50 members; (b) Has owned or rented a building or space in a building for more than one year that is suitable and adequate for the accommodation of its members; and (c) Is directed by a board of directors, executive committee or other similar body chosen by the members at a meeting held for that purpose. (2) No member, officer, agent or employee shall receive any profit from the distribution or sale of beverages to the members of the CLUB, or their guests, beyond a reasonable salary or wages fixed and voted each year by the governing body. The CLUB or congressionally chartered veterans' organization must have been in existence for at least three years. COMMISSIONER. The State Commissioner of Public Safety. HOTEL. An establishment where food and lodging are regularly furnished to transients and which has: (1) A resident proprietor or manager; (2) A dining room serving the general public at tables and having facilities for seating at least 85 30 guests at one time; and (3) At least ten guest rooms. INDEPENDENT ACCOUNTANT. An accountant engaged in the practice of public accountancy who is not an employee of, on the staff of or otherwise affiliated with the licensed premises or the party holding the license at issue. An accountant who derives more than one- third of his or her gross income from services performed for the license holder is not INDEPENDENT as defined herein. The term INDEPENDENT ACCOUNTANT includes but is not limited to certified public accountants and licensed public accountants. INTOXICATING LIQUOR or LIQUOR. Ethyl alcohol and distilled, fermented, spirituous, vinous and malt beverages containing in excess of 3.2% of alcohol by weight. This definition includes so-called "wine coolers" and "malt coolers" within the alcoholic content limits stated herein. LICENSE. A document, issued by the city to an applicant, permitting him or her to carry on and transact the business stated therein. LICENSEE. An applicant who, pursuant to his or her approved application, holds a valid, current, unexpired license, which has neither been revoked nor is then under suspension, from the city for carrying on the business stated therein. LICENSE FEE. The money paid to the city pursuant to an application and prior to issuance of a license to transact and carry on the business stated therein. LICENSED PREMISES. The premises described in the issued license. MALT LIQUOR. Any 3.2% malt liquor, ale or other beverage made from malt by fermentation and containing not less than 0.5% alcohol by volume. MANUFACTURER. Every person who, by any process of manufacture, fermenting, brewing, distilling, refining, rectifying, blending or by the combination of different materials, prepares or produces alcoholic beverages for sale. MEAL. Entrees and sandwiches offered on a restaurant menu. The term does not include appetizers, snacks and non meal -related food. MINOR. Any natural person who has not attained the age of 21 years. OFF -SALE. The sale of alcoholic beverages in original packages for consumption off the licensed premises only. ON -SALE. The sale of alcoholic beverages for consumption on the licensed premises only. PACKAGE and ORIGINAL PACKAGE. Any container or receptacle holding alcoholic beverages, which container or receptacle is corked, capped or sealed by a manufacturer or wholesaler. RESTAURANT. An establishment, other than a hotel, under the control of a single proprietor or manager, where meals are regularly served at tables to the general public, and having seating capacity for at least 30 guests. A RESTAURANT qualifying under this chapter shall submit proof to the City Council that not less than 40% of the gross sales of the establishment for which the on -sale license is to be used are from the serving of food. Upon the request of the City Administrator, the applicant shall submit a financial statement signed by an independent accountant that indicates the total gross sales of the establishment and the total food sales of the RESTAURANT for the calendar year or fiscal year preceding the date of the renewal application. SALE, SELL and SOLD. All barters and all manners or means of furnishing alcoholic beverages to persons, including the furnishing in violation or evasion of law. WHOLESALER. Any person engaged in the business of selling alcoholic beverages to a licensee from a stock maintained in a warehouse. WINE. A beverage made without rectification or fortification by the fermentation of sound ripe grapes, grape juice, other fruits or honey, and also carbonated wine, wine made from condensed grape must, wine made from other agricultural products, imitation wine, compounds sold as WINE, vermouth, cider, perry and sake, containing not less than 0.5% nor more than 14% alcohol by volume. This definition includes so-called "wine coolers" within the alcoholic content limits stated herein. Adopted by the City Council this 11' day of September, 2018. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Mobile Food Cart License - Peter Neubauer Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Peter Neubauer has submitted an application to operate a mobile food cart in the City of Hutchinson. Mr. Neubauer operated a similar type of food cart from 2012-2016. Mr. Neubauer will be operating the mobile food cart under the trade name of North Star BBQ. Mr. Neubauer has submitted all appropriate documentation required for the license. At the time the Council packet went to publication, the police department had not completed the background investigation on Mr. Neubauer. An update on that portion of the application process will be given at the Council meeting. BOARD ACTION REQUESTED: Consider approving issuing mobile food cart license to Peter Neubauer of North Star BBQ. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C' of l 11 Hassan Street Southeast Hutchinson, MN 55350 (320) 5 97-515 I/Fax: (320) 234-4240 City of Hutchinson FOOD VENDOR APPLICATION (Pursuant to City Code Section 123) ication Type (choose one U Mobile Food Cart $125.00 ❑ Mobile Food Vehicle $125.00 Proposed Date of Opening: L )b 2a ( 6 License Fee: $125.00 Date of Application 3 j 2G/ / _9_ Proposed Date of Closing: A licant Information Legal Corporate Name of Business N Trade Name (DBA) Business Telephone Number Z-72L)- qc I�me of Perso Completing Application Title Telephone Number E-mail Address (� c7 - i +� 1� CJ 7�'�iC �• i Fax Number Cell Phone Number MN Sales Tax ID Numb r, Social Security 0, or Individual Tax ID #: /17g2_ This is a new business ❑Yes �Mo If no, state other communities this business has operated: Licensed Kitchen Address 0 �e-th- v . City �� 1'� ,`� State Zi Code ` h G Name of Manager �JU`��axL� �r Home address 'r7& Date of birth I z/ rq Type of ownership: [sole proprietor Llcorporation ❑LLC ❑ artnershi ❑non- it Date of incorporation: "/ State of incorporation: Mn List All Owners, Partners and Corporate Members Attach additional sheet if neces F l Name: First, Middle Last i - _7 �� �ej � �� Date of Birth t7a19'f` ? % of Ownership CCU Telephone Number f �2 -7zt ome Address 9 %6_ �`X'c Ci C,ittyy 1`�G" F-Erk Stat > A' Zip 5 e 7) `i Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth °/a of Ownership Telephone Number Home Address City State Zip Code Have any of the above people been convicted of a crime? ❑Yes No If Yes, please provide (or attach) dates and conviction specifics. Business Information List proposed vending sites: If any of the proposed sites are within 100 feet of a restaurant open while your busi s is ' tion, the restaurant owner must sign below granting consent of the. ocation: _. Name a estaurant Printed Name and Signatur o owner Name of Restaurant Printed Name and Signature of owner Attach additional consent forms if necessary. If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below granting consent of the location: Name of Event Printed Name and Signature of Event Sponsor Name of Event Printed Name and Signature of Event Sponsor Attach additional consent forms if necessary. IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND 1S WITHIN EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE Describe in detail the principal prod cts being sold: �j.Ko is L2-1''S, fjnS+� {�-( + . Fti*- � List all licenses obtained fr m the State o Minnesota and provide copies with this application: IIC, f 1 Have you ever had a business license denied or revoked by another government entity? UYes ZINo If Yes, indicate date of denial/revocation, government agency and reason for denial or revocation. Workers' Compensation Company Policy Number Dates of Coverage ---- ------- Or ------------ I certify that l am not required to carry workers' compensation insurance because: ❑I am self insured. 01 am the sole proprietor and I have no employees. 01 have no employees who are covered by workers' compensation law. Only employees who are specifically exempted by state are not covered by the workers' compensation law. These include spouse, parents, and children regardless of age. All other workers whose work is controllable by the employer must be covered. REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE ATTACHED TO THIS APPLICATION Reference Information (continued List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): to City Stare Date(s) of Activity to City State Datee,) afActivity to City State Date(sj ofAct-,ty Reference In I1rovide two names for characters references: 7z 5 P-ei ( 1 5* Address -2c: C w / I'L 5+ Address Phone Number HIA£ City State Zip Phone Number P v\ 5 t53-6c' City State Zip 11 Checklist (all items must be checked "yes" in order for the application to be processed) The following items need to be completed and/or attached in order for the application to be processed: State of Minnesota license(s): d yes ❑ no Certificate of insurance: IJ yes ® no Application completed in full and signed: 1'.yes ® no Application fee paid in full: ryes © no dN/A Consent of restaurant owner/event sponsor: © yes © no Release of Information completed and signed:.B yes ❑ no I hereby certify that the application is true, correct, and accurate. By signing below, I agree that any person operating as a food vendor under this application will fully comply with all provisions of Hutchinson City Code. I fully understand that any person who violates any provision of the Food Vendor Ordinance Section 123 is guilty of a misdemeanor anCare grounds for the suspengon or revocation of the food vendor license in accordance with Section 123 of the Hutchinson Cit Code. , Signature of AuthorLed Representative Date Print Name Title NOTE. All applications innst be considered and approved by the Hutchinson City Council. Upon approvapl by the City Council, a license will be issued to the applicant. POST - MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street Nortn. P.D. Box 64975 Environmental Health Division St, Paul, Minnesota 55164-0975 (651 ) 201-450� LICENSE NO FSL-25611-35W FOR THE OPERATION OF' License Categories: Base Fee - FBI., Food Cart License. Hospitality Fee LICENSE PERIOD: February 15. 2618 THRU December 31. 2018 ISSUED TO ESTABLISHMENT NAME: North Star BBB North star BBO 820 10th Ave N St Claud, Minnesota 56303 322 Alan Street S-,,`V Hutchinson, Minnesota 5535(+ License Type{5): Food Cart County Fr)Utl Carl. NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $290.00 393 q��RiO® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 08/23/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the poiicy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Vdendorff Insurance PO Box 127 Hutchinson MN 55350 N 320-587-3230 FifC 320-455-9443 iL tom.lambeft@weridorffinsurance.com insurance.corrl LESS: - - -- - M$URER(S) AFFORDING COVERAGE NAIL p INSURERA: NORTHERN STATES AGENCY INSURED NORTH STAR BBQ INSURER8: 976 OSGOOD AVE 1N9NRERC: INSURER 0 HUTCHINSON, MN 55350 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: 201AO823bR14S90qA RFVISICIN NIIMRFIR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. €NSR ADbL Sum POLICY EFF POLICY EXP LTR TYPE OF INSURANCEMal) POLICYNUMBER MMIDDJYYYY UMlDp Y LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO R ENT—ELT100,0.0.0 PREMISES LEa occurrence} S. MED EXP (Any one person)_ $ 5,000 Y MGL918G35E4 08/23/2018 08/23/2019 PERSONAL &ADViNJURY $ 1,ao 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- JECT - LOC PRODUCTS-COMPIOPAGG $ INCLUDED OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S - {Ea. sobidenl] . ANY AUTO BODILY INJURY (Per person) 5 OWNED SCHEDULED -- - _ - AUTOS ONLY _ AUTOS BODILY INJURY (Per accident) S • HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE (PA-rgepdent) $ _- S UMBRELLA LIAS OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE' AGGREGATE $ DEC RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER._ . ANYPROPRiETORIPARTNE RIEX EC UTIVE OFFICERIMEMBEREXCLUDED? � N 1 A ... .L. EACH E.L.ACCIDENTS .._..-... (Mandatory in NH) If yes, describe under-- E.L. DISEASE - EA EMPLOYEE] $ --- --- OESCREPTION OF OPERATIONS belovr E.L. DISEASE- POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Ramarks Schedule, may be attached it more space is repaired) CITY OF HUTCHINSON 111 HASSAN ST HUTCHINSON, MN 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRAJUM, DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORD VO THE POLICY PROVISIONS. AUTHORIZED L] 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Food Vendor License Application Department: Police LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T- Hatten Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency Yes Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM. A background investigation was conducted on Peter Neubauer of North star 1380 for the purpose of obtaining a food vendor license in the City of Hutchinson. Mr. Neubauer has applied for a license to sell food under the name of North Star BBC This business is a mobile cart to operate in various locations throughout the business district of Hutchinson including Bobbing Bobbers Brewery. Mr. Neubauer does have a criminal history in the State of Virginia, along with 10 contacts with the Hutchinson Police, including 3 of them being a permit holder - Mr. Neubauer came into the Police Department for an interview In reference his application. Mr. Neubauer was not forthcoming with his answers relating to specific violations of the food truck/cart ordinance- Mr. Neubauer declined to answer any further questions and terminated the interview - It would be my recommendation to deny the application based on the facts that Mr. Neubauer has in the past operated his food cart without the proper permitting in the City of Hutchinson, even as recently as this summer - Finally. I would also recommend denial due to Mr. Neubauer's refusal to cooperate with the background investigation. BOARD ACTION REQUESTED: Recommend denial Fiscal Impact: $ 4.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 13 C Memo To: Mayor Forcier and City Council Members From: Matt ]aunich, City Administrator Date: 9/ 10/ 18 Re: North Star BBQ Food Vendor License Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-42411Fax 320-2344240 Attached is the background information regarding the agenda item relating to North Star BBQ's food vendor license request. The Police Department has included a report in your packet and the Police Chief has recommended that the City Council deny the application. A couple of items to be aware in regards to this application request. First off, North Star BBQ previously had a license with the City from 2012 to 2016. Secondly, the decision of granting or deny a license is up to the City Council. When taking the application into consideration, and with referencing the Police Chief's position, please note that Section 110.02 of the City Code governs license applications. A copy of that section is included. Specifically, section 110.03 (E) of the code gives the City Council, with any reasonable cause, the ability to refuse or grant any application. At the meeting on Tuesday, it will be the responsibility of the City Council to determine whether the findings of the Police Chief are "a reasonable cause" to deny the permit. Matt Hutchinson_ 11fN-- Code of Ordinances TITLE XI: BUSINESS REGULATIONS I CHAPTER 110: GENFRAL LICENSING PROVISIONS Section CHAPTER 110: GENERAL LICENSING PROVISIONS 110.01 Definitions 1 10.0? License application 1 10.03 Procedures; issuance, transfer, termination and the like 110.04 Fixing license fees 1 IU.05 Carrying or posting required 110.06 Property owner responsibility 110.07 Licensee resporisibiIity 110-08 Conditional licenses 114.09 Renewal 110.10 Insurance requirement I 1 t].l 1 Right of denial and rate fixing: hearing 1 10.12 Worker's compensatio2t TITLE XI: BUSINESS REGULATIONS 1 CIIAPTER 110: GENERAL LICENSING PROVISIONS 1 § 110.01 DEFINITIONS. F 110-01 DEFINITIONS, l'or the purpose of this title, the following definitions shall apply unless the context elearly indicates or requires a different meaning. APPLICANT: Any person making an application for a IicensL under this title. APPLICATION. A form with blanks or spaces thereon, to be tilled in and completed by the applicant as his or her request for a license, furnished by the city and unifornily required as"a prerequisite to the consideration of the issuance of a license for a business. BOND. A corporate surety document in the form and with the provisions acceptable and specifically approved by the City Attorney. BUSINESS Any activity. occupation. sale of goods or services. or transaction that is either licensed or regulated, or both licensed and regulated. by the terms and conditions of'this American Legal Publishing Corporation title. LICFiVSE. A document issued by the eity to an applicant permitting him or her to carry on and transact a business. LICENSE FEE, The money paid to the city pursuant to an application and prior to issuance ol'a license to transact and care- on a business. LICENSE!: An applicant who. pursuant to his or her application, holds a valid. current, unexpired and unrevoked license from the city for carrying on a business. SALE, SELL and SOLD. All forms of barter and all manner or means of furnishing merchandise to persons, (2004 Code, ] 10.01 J 11l'1'LE X1; BUSINESS REGULATIONS 1 CHAPTER 110: GENERAL LICENSING PROVIS10NS 1 § 110.02 LICENSE APPLICATION. § 110.02 LICENSE APPLICATION. .All applications shall be made as follows. (A) A]I applications shall be made at the office of the City Administrator upon forams that have been furnished by the city for the purpose. (B) Unless otherwise provided for in this title, a] I license applications must be subscribed, be sworn to and include information as the Council deems necessary considering the nature of the business for which license application is made. (C) It is wiiawful f'or any applicant to intentional]), make a false statement or omission upon any application form. Any false statement in the application, or any willful omission to state any information called for on the application form, shall, upon discovery of the falsehood, work an automatic refusal ot'license or, ifalready issued, shall render any license or permit issued pursuant thereto void and ot'no effect to protect the applicant from prosecution for violation ofthis title, or any part hereof, (D) The City Administrator shall, upon receipt of each application completed in accordance herewith, forthwith investigate the truth of statements made therein and the moral character and business refutation of each applicant for a license to the extent the Administrator deems necessary, For this investigation, the City Administrator may enlist the aid of the Chief' of Police. The Council shall not consider an application before the investigation has been completed. { f j Applications for rcnc�kal licenses may be etude in an abbreviated farm as the Council may, by ordinance. adopt. f ?004 Code, § 1 10.02) Penalty, see y 10.99 TITLE XI: BUSINESS REGULATIONS / CHAPTER 110: GENERAL LICENSING PROVISIONS 1 § 110.03 PROCEDURES; ISSUANCE, TRANSFER, TERMINATION AND THE LIKE. § 110.03 PROCEIIURES; ISSUANCE,TRANS FER,TERMINATION AN1) T1FIF 1'.1KE- (A) Granting, The Council may grant any application for the period of the remainder of the then current calendar year or for the entire ensuing license year. Failure to pay any portion ofa fec when due shall be cause tier re%-ocation. No license fee shall be refundable upon revocation or voluntarily ceasing to carry on the licensed activity. All applications, including proposed license periods. must be consistent with this title. (13) Issuing. if an application is approved. the City Administrator Shall forth'Alih issue a license pursuant thereto in the form prescribed by the Council, payment of the appropriate license fee and approval of the bond or insurance as to fon-n and surety or carrier, if required. All licenses shall be on a calendar year basis unless otherwise specified herein as to particular businesses. Except as to licenses which are specifically citywide, licenses shall be valid only at laic location and on the premises therein described. (C) Tran#f r. No license shall be transferable between persons. Any change in individual ownership, incorporation or substitution of partners is a transfer. No license shall be transierable to a different location without prior consent of the Council and upon payment of the lec for a duplicate license. It is unlawful to make an; transfer in violation of this division (C). {l]) Termination. Licenses shall terminate only by expiration or revocation. [1:) Refusal and revocarion_ The CouneiI may, tnr any reasonable cause. refuse to grant any application or revoke any license. Before revocation of any license, the Council shall dive nonce to the licensee and grant the licensee opportunity to be heard. Notice to he given and the exact time of hearing shall be stated in the ordinance cal ling for the hearing. Grounds for revocation may be, b0t are not limited to_ any of the: following: ( l) The licensee suffered or permitted illegal acts upon licensed premises; (?) 'Fhe licensee had knowledge of it legal ao-s of this type_ but failed to report the same to police; (3) ']'tic licensee failed or refused to cooperate fully with police in investigating alleged illegal acts of this type: or (4) The activities of the licensee created a serious danger to public health. salcty or welfare. (F) Diwhcale license. Duplicates of all original licenses may he issued by the City !Administrator, without action by the Council. upon licensee's affidavit that the original has been lost and upon payment of a tee in an amount adopted by ordinance of -the Council for issuance of' The duplicate. All duplicate licenses shall be clearly marked "DUplicatc". (2004 Code, § 110.0) Penalty, see § 10.99 TITLE XI.- BUSINESS REGULATIONS l CHAPTER 1 10: GENERAL LICENSING PROVISIONS 1 § 110.04 FIXING LICENSE FEES. § Ii0.04 FIXING LICENSE FEES. Except as otherwise herein provided, all fees for licenses. duplicate and renewal fees. late fee penalties and investigation ol'applicants under this title shall be fixed and determined by the Council. adopted by ordinance and uniformly enforced. These license fees may, from time to time. be amended b} the Council by ordinance. A copy ofthe ordinance setting forth currently eflec.tive license fees shall be kept on file in the office ofthe City Administrator, and open to inspection during regular business hours. 1'or the purpose of fixing the fees, the Council may subdivide and categorize licenses under a speci tic license requirement; provided that, any natned subdivision or categorization shall be included in the ordinance authurized by this section. (2004 Code, s 1 10.04) TITLE M.- BUSINESS REGULATIONS lCHAPTER l I0: GENERAL LICENSING PROVISIONS 1 § 110.05 CARRYING OR POSTING REQUIRED. § 110.05 CARRYING OR POSTING REQUIRED. (A) All solicitors shall, at all times when so engaged, carry their licenses on their persons. (13) All other licensees shall post their licenses in their places of business near the licensed activity: provided. however. that, in the case ofrnachinc or other dcvicc licensing, the city tnay pror ide a sticker far the current license year which shall be affixed to cacti machine or device requiring the Sticker, (C) All licensees shall display their licenses upon demand by any officer or citizen. (2004 Codc, § 110.05) Penalty. see § 10.99 TITLE XI: BUSINESS RE'G.( LATIONS 1 CHAFFER 110: GENERAL IACEN NIG l RO VISIONS 1 § 110.06 PROPERTY OWNER RESPONSIBILITY. § 1 10-06 PROPERTY OWNER RESMNSIBILITY. It is unlawful far any person to knowingly permit any real property awned or controlled by hiin or her to be used. without a Iicense, [or any business i'or which a license is required by t1115 title. (2004 Code, ti 110,06) Pcnalty. see § l U_99 TITLE X1: BUSINESS REGULATIONS 1 t"HAPTFIt 110: GENERAL LICENSING PROVISIONS 1 § 110.�17 LICENSEE RE:SPONSIBILITV. § 110.07 LICENSEE RESPptiSIBILITV. The conduct of agents or employees of a licensee. while engaged in performance of their duties for their principal or employer under that liccizsc, except us 10 criminal liability therefor. shall be deemed the conduct ofthe licensee. (2004 Code. § 110,07) TITLE Xl: BUSINESS REGULATIONS 1 CHAPTER 110: GENERAL LICENSING PROVISIONS 1 § 110.08 CONDITIONAL. LICENSES. § 110-08 CONDITIONAL LICENSES. Notwithstanding any provision of law to the contrary,. the C ounciI may, upon a finding, of' the necessity lhcreibr. place conditions and restrictions upon a license as it. in its discretion. may deem reasonable and justified. (2004 Cede. 5 110.09) TITLE XI: BUSINESS REGULATIONS 1 CHAPTER 110. GENERAL LICENSIM PROVISIONS 1 § 110.09 RENEWAL. § 1I0.09 RENEWAL. Applications for renewal ol'an existing license: shall be made at least 30 days prior to the date of'expiration of the license, and shall contain information as is required by the city. This time requirement may be waived by the Council for good and sufficient cause. (2004 Code, § 110.09) TITLE XI: -BUSINESS REGULATIONS 1 CHAPTER 110: CEN RAL Iff'ENSING PRO VISIONS I § 110.10 1NSURANCE REQUIREMENT. 110-!0 1N- SURANCE REQUIREMENT. (A) Whenever insurance is required by a section of this title. after approval by the Council, but before the license shall be issued, the applicant shall file with the City Administrator a policy or certificate of'public liability insurance showing: (1) ]he limits are at least as high as required, (2) Coverage is effective for at least the license term approved: and (3) The insurance will not be cancelled or terminated without 30 days' written notice served upon the City Administrator. (13) Cancellation or termination of the above coverage shall be grounds for license revocatiurl. (2004 Code. § 110.10) 'I'l`I'I,E XI: BUSINESS UL�:(L 1-l[,e�'T1ONS 1 CHAPI'ER 1 It}: GENERAL LICENSING PROVISIONS / § 110.11 MIQeHT OF DENIAL AND R1kTE FIXING; HEARING. § 110.11 Rlf:if"I OF DENIAI. ANI] I"'I'E h IXIN(;; IIEARING. (A) Right to deny. The Council reserves to itself the right to deny any application for a license to operate any business licensed or regulated under this title where that business involves service to the public, rates charger for service. use ol'public streets or other public property by the applicani or the public. or the public health. safety and convenience. The Council may also consider the location of the business in making its determination: provided. hokvever, that. before making its determination. the Council shall hold a public hearing thereon pursuant to notice to interested parties and the public as it inay deem necessary or proper in action calling, for the hearing, (D) Rates, where. under specific provisions of lhis title, the Council has reserved to itself the right to fix or approve fees. rates or charg,cs of licensed or regulated business, those rates shall be uniforin for each category or class of service. and no licensee or proprietor ol'a regulated business shall claim or demand payment in excess thereot. (C) Hearing. Any applicant or licensee under this title Nvho challenges denial ol'a I icense or rates f i xed or approNred by the Counci I shal I have a right to a hear] ng be f i re the Council upon written request therefor. Notice of (ime. place and purpose of the hearing shall be «iven to those persons and by those means as the Council may determine in calling the hearing. 2'004 Code, § 110.1 1) "TITLE XI: BUSINESS HEGULATIONS 1 UIIAPTER 110: GENERAL LI[:ENS1NC PROVISIONS 1 § 110.12 WORKER'S COMPENSATION. § 110.12 WORKS. 3'g COMPENSATION. (A) Licensees. No license to operate a business shall be issued by the city until the al)plicaut presents acceptable evidence of compliance with the �vorker-s compensation insurance: coverage requirement ofstate statutes by prodding the name of the insurance company, the polik:y number and the dates of coverage or the permit to self -insure. ( f3) Contractors. The city shall not enter into any contract for doing public work before receiving from all other contracting parties acceptable evidence of compliance vvith the %Norkcr's compensation insurance coverage requirement ofstate statutes. (C) C -i1v officers. All officers of the city elected or appointed for a regular term of office or to complete the unexpired portion of'anv regular term shall be included in tlic definition of "employee" as defined in state statutes relating to coverage for purposes of worker's compensation en illcrnent. (21004 Code. § 110,12) HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Food Vendor License Application - Professional Fun Foods, Inc. Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Y, Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Dannale and Matthew Krueger of Professional Fun Foods, Inc. has submitted a food vendor license application to operate a mobile food vehicle in the City of Hutchinson. The police department has conducted a background investigation on the applicants and the results have returned favorable. Professional Fun Foods Inc. plan to operate their mobile food vehicle primarily on the Bobbing Bobber Brewing Company property. The applicants have submitted all appropriate documentation required for the license. BOARD ACTION REQUESTED: Approve issuing a food vendor license to Professional Fun Foods, Inc. to operate a mobile food vehicle. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C11 90 11 t Hassan Street Southeast Hutchinson, MN 55350 (320) 587-515 [/Fax: (320) 234-4240 City of Hutchinson FOOD VENDOR APPLICATION (Pursuant to City Code Section 123) choose one License Fee: S125.00 ❑)vlobile Food Cart S125.00 Date of Application XMobile Food Vehicle $125,00 Proposed Date of Opening: aS Smog n S PCC6.�bjg Proposed Date of Closing: M - 31--t ,Applicant Information Legal Corporate Name of Business t Trade Name (DBA) Business Telephone Nurnbcr Name of Person Completing Application 1 r Title Telephone Number C- E-ma' Address Fax Number j Cell Phone Number MN Sales Tax 1D Number, Social Security ##, or Individual Tax ID #: This is a new business ❑Yes ®No If no, state other communities this business has operated: i' Lt - 1 Licensed Kitchen Address City ' State Zip Code Name of Manager Home address Date of birth Type of ownership: ❑sale proprietor Wcorporation ❑LLC ❑ artne-rshi ❑nott- rofit Date of incorporation: kLA. State of incorporation: 7\ - List All Owners, Partners and Corporate Members Attach additional sheet if necessary) Full Name: First, Middle Last 7 1 7 Date of Birth Eb] viL % of Ownershi � � 4- Telephone Number iM Home Address City State Zip Code Full Name: First, Middle Last .rn "\61 Date of irth 1t-- C11 % of Ownership Telephone Number Xt S �ka Home Address City State Zip Code Full Name: First, Middle Last Date of Wrth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Have any of the above people been convicted of a crime? ❑Yes Wo If Yes, please provide (or attach) dates and conviction specifics. Business Information List proposed vending sites: If any of the proposed sites are within 100 feet of a restaurant open while your bless is ' ratio the rest rent o e must Sig elow p ruing consent of the location: Name of taurant Printed Name and Signa a of owner Name of Restaurant Printed Name and Sign tore of owner Attach additional consent forms if necessary. If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below granting consent of the location: Name of Event Printed Name and Signature of Event Sponsor Name of Event Printed Name and Signature of Event Sponsor Attach additional consent forms if necessary. IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND IS WITHIN EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE Describe in detail the principal products being sold: 5 a rd u] j CA, -a i � ter geld VO+- d-OSS I ►f",4-CA-0-; , p is List all licenses obtained from the State of Minnesota and provide copies with this application: Have you ever had a business license denied or revoked by another government entity? ❑Yes NNo If Yes, indicate date of denial/revocation, government agency and reason for denial or revocation. Workers' Compensation Company Policy Number Dates of Coverage ----------- Or ------------ I certify that I am not required to carry workers' compensation insurance because: ❑I am self insured. I am the sole proprietor and I have no employees. ❑I have no employees who are covered by workers' compens tion law. Only employees who are specifically exempted by state are not covered by the workers' compensation law. These include spouse, parents, and children regardless of age. All other workers whose work is controllable by the employer must be covered. REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE ATTACHED TO THIS APPLICATION Reference htformation continued List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today date): to _ City State Dates) of Achvity \AJto ,� f Daie(s) of Acuvitr �Ciry ►`State O►� 1Ck t0 N Chty State Daie(s) of Activity Reference Information Provide two names for character references: k (00 ego Q-3135�) lame Phone Number Address City State Zip v Qjkl L t 3 QQUp Nome Phone Number Address Checklist (all items must be checked "yes" it) order for the application to be processed) 11 The following items need to be completed and/or attached in order for the application to be processed: State of Minnesota license(s): yes ❑ no Certificate of insurance: yes ® no Application completed in full and signed: yes ❑ no Application fee paid in full: yes ❑ no Consent of restaurant owner/event sponsor: yes ❑ no ❑NIA Release of Information completed and signed: yes ❑ no I hereby certify that the application is true, correct, and accurate. By signing below, I agree that any person operating as a food vendor under this application will fully comply with all provisions of Hutchinson City Code. I fully understand that any person who violates any provision of the Food Vendor Ordinance Section 123 is guilty of a misdemeanor and are grounds for the suspension or revocation of the food vendor license in accordance with Section 123 of the Hutchinson Cit Code. Date Title NOTE: All applications must be considered and approved by the Hutchinson City Council. Upon approval fly the City Council, a license will be issued to the applicant POST MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 Environmental Health Division St. Paul, Minnesota 55164-0975 (651) 201.4505 LICENSE NO. FBL-34905-50330 FOR THE OPERATION OF: License Categories: Base Fee - FBL, Hospitality Fee, Seasonal Temporary Food Stand LICENSE PERIOD: August 8, 2018 THRU December 31, 2018 ISSUED TO: ESTABLISHMENT NAME: Professional Fun Foods Lunch Lee's 900 MN Highway 15 South Hutchinson, Minnesota 55350 900 MN Highway 15 South Hutchinson, Minnesota 55350 License Type(s): Seasonal Temporary Stand County: Seasonal Temporary Stand NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $290.00 48 Client#: 2263 PROFEFUN ACORD- CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYYI 8/24/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIQNAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Haas 8 Wilkerson Insurance NAME, PHNI - - FAii A Na ExIi: 913 432-4400 - ... { _No1•_.._..-.._............... 4300 Shawnee Mission Parkway E-MAIL Fairway, KS 66205 ADDRESS:.-- .... __ 913 432 4diiii INSURER(S) AFFORDING COVERAGE NAIC #_ INSURER A: ACE American Insurance Company 122667 INSURED Professional Fun Foods Inc P.O. Box 181178 Arlington, TX 76096 INSURER B INSURER C : INSURER D : INSURER E COVERAGES CFRTIFIr'ATC AIiIMQCD• 00-0—. u��uoco. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS €NSR E .. AGDL-SUBR ................ _ ............ .....POLICY EFF.... . POLICY EXP................ ... ... LTR _ TYPE OF INSURANCE INSR _YWD POLICY NUMBER MMIDiIIYYYY h1MIDDIYYYY LIMITS A GENERAL LIABILITY G20497610 8/3012018 0813012019 EACH OCCURRENCE $1 000 000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR $300 000 PRfrAR EH (Ea olccurcpence) MED EXP (Any ona person] s Excluder! PERSOkAL&.ADVINJURY ..... .... .�..-_ _—.. $1,000,000 _.. .._._. _ ._.._—_. G E NERAL AGG RE GATE $2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG _._..__.._.._...... s2,000,000 POLICY PROF-1- X LOC $ ----- - AUTOMOBILE - LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY {Per person] S 1 ANY AUTO _ ALL OWNED SCHEDULED AUTOS . _. _.. AUTOS 1. INJURY Y ODILINJdd®nl BURY ( per accident) S NON -OWNED HIRED AUTOS AUTOS -....._) PROPERTY DAMAGE ................... ._...__..._....._. $ S UMBRELLA LIAS OCCUR _.... ........ ... ... 5 -- —.._ EACH OCCURRENCE EXCESS LIAB �CLAIM.S -MADE S AGGREGATE RE7EO $ i WORKERS COMPENSATION € AND EMPLOYERS' LIABILITY YINFIR €ANY PROPRIETORIPARTNERIEXECUT€VE € OFFICERIMEM6ER EXCLUDED? iNOA :T STRTU- BOTH- • E L EACH ACCIDENT $ (Mandatory in NHI If urkdor ! E L DISEASE - EA EMPLOYEE $ $ Dyes, IPtIOe DESCRIPTION OF OPERATIONS below OF O - E.L. DISEASE -POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {Attach ACORD 101, Additional Remarks Schedute, if more space is required) Additional Insured: City of Hutchinson I;ANICLLA I IUN City Of Hutchinson SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 900 Hwy 15 South ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson, MN 55350 AUTHORIZED REPRESENTATIVE Q 1988-2010 ACORD CORPORATION. All rights reserved- ACORD 25 (2010105) 1 Of 1 The ACORD name and logo are registered marks of ACORD #S3610461M361045 SALAK HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Authorizing Resolution 14940 Declaring Intent on Bonding Reimbursement Department: Finance LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City of Hutchinson administers street and capital improvement projects that are financed by G.O. Improvement Bonds. The City's current business practice is to issue bonds in the fall after the projects have been bid and awarded to contractors and the contract costs are determined. The biggest benefit of this practice is that the City bonding amount is more accurate than if we bonded earlier in the year based on engineering estimates. The downfall to waiting later in the year to bond for the projects is that the City must cash flow the project costs during the summer/fall and reimburse itself when the bond proceeds are received. This process has worked well for the City and there are no current issues with continuing this practice in the future. Due to our current practice of reimbursing ourself with the bond proceeds, IRS regulations require the City Council to approve a resolution declaring the City's intent to reimburse itself with the bond proceeds, estimated at a maximum principal amount of $2,470,000. Please find attached, Resolution 14940 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City". The 2018 bonding will include an additional estimated maximum principal amount of $1.61VI for the Linden Park storm water pond project. Since we are bonding prior to incurring costs, we do not need to declare an intent to reimburse certain expenditures from the bond proceeds for this portion of the bonding. BOARD ACTION REQUESTED: Approval of Resolution 14940. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. _14940 DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON AS FOLLOWS: 1. The City proposes to undertake the public street improvements, as detailed in the City's 2018 Capital Improvement Plan (the "Project"). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds to be sold in October 2018 and settled in November 2018, in an estimated maximum principal amount of $2,470,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the Hutchinson City Council this _1 lth_ day of _September, 2018. CITY OF HUTCHINSON, MINNESOTA Mayor — Gary Forcier Attest: City Administrator — Matt Jaunich HUTCHINSON CITY COUNCIL Cityaf A� L� Request for Board Action 7S Authorizing Resolution 14944 for the Sale of $2,470,000 GO Improvement Bonds, Agenda Item: Series 2018A Department: Finance LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut from Ehlers will present the 2018 pre -sale report for the issuance of G.O. Improvement Bonds with a par value estimated at $2,470,000 (series 2018A). The City of Hutchinson annually issues 429 General Obligation Improvement Bonds to finance major infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the capital expenditures. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre -Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the October 9th council meeting and the bond proceeds are expected to be received in early November. The 2018 bonding includes financing for the following projects: 1) Century Avenue SE Reconstruction 2) 2nd Avenue Bridge Replacement 3) Pavement Management Program 4) Trail & Parking Improvements 5) City Alley #17 Improvements The City will make debt service payments over a 15-year period while Special Assessments will be repaid by property owners to the City over a 10-year period. The future debt service payments related to this bond issuance meet the guidelines of the City's Debt Management Plan and will be paid from the debt tax levy dollars and special assessments received. BOARD ACTION REQUESTED: Approve resolution #14944 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Council Member Resolution No. 14944 introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,470,000 General Obligation Improvement Bonds, Series 2018A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $2,470,000 General Obligation Improvement Bonds, Series 2018A (the "Bonds"), to finance the 2018 Infrastructure Improvements project in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization, Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on October 9, 2018, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this l I' day of September, 2018. Title of Document Signer E Qi O L Q E a) L L t� i CO V— C) N coV co CD0 N CD -e N (O -- f- (C) C' O 'It CD ON I- (D Cr CO FC 7 V <9 O �L N — U') V O O) M V O LO CO O O) V co O I-- CO 6) O V M O lf) CD � M CS) � U O m Cr O 2 C00 C9 Ln N cfl V LO M v M ONO cow Q M N M COO 11 v N to UO LC) LC) O O-0 � O CEO CEO y i O) CLO S. O N z � z � 0) V cm 0) C14 N 1_ N coM coM LC) CS) I-- N d .y i i LO LO a) co co N N O V -e O Lfi Le QCD Cf) L a) CD O O O O - ¢ CD Ll O LC) O) I-- co O I-- O CO V co O V co N O -e r N CO f- C') C') O " w 0) C14 � CO C\jON Cr co U V CO O N l!) Cr Cr co O ' M M co O Li V V O ti LO O N N co N O) to U- a w CO O) f-- CO V I-- O CD CD! OOO CMO — � CEO M M co O) N V LC) O O O Lo Cr U CNO N v N lf) O U U (6 O i N C N O p) N j y N O > O ram+ .O OL Q p) .0+ d 0_' w m w p) � .� o CA 0 C) > �CU Q N N � (B 0) :3 Q Q - C -6 lU > � C U c4 a-H U U) U U') — -e O O lC7 40 I-- O N O O N M Lc O O co Lo co CO O O Lry !� N 6 — I� O M LO M l[) CU V N J 2 R C Co Q) C d d C � C CO M C C d ��'• �O IE y 2 U N m N U)Q N U)7 (D U) d U)a a) U)N Q m_ i d = d O d a z U= m z EHLERS LLADERS IN PUBLIC FINANCE September 11, 2018 Pre -Sale Report for City of Hutchinson, Minnesota $2,470,000 General Obligation Improvement Bonds, Series 2018A ro Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor /_Tit'.I Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ohlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $2,470,000 General Obligation Improvement Bonds, Series 2018A Purposes: The proposed issue includes financing for a portion of the City's 2018 Infrastructure Improvements program. Debt service will be paid from a combination of special assessments levied for collection from 2019 to 2028, and a dedicated ad valorem property tax levy levied from 2019 to 2033. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Because the City is assessing at least 20% of the financed project costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. Term/Call Feature: The Bonds are being issued for a term of 15-years, three months. Principal will be payable on February 1 in the years 2020 through 2034. Interest will be payable every six months beginning August 1, 2019. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2027 or any date thereafter at a price of par plus any accrued interest. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated by Standard & Poor's. The current ratings on those bonds are "AA-". The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may carry the insurers credit rating in the event it is higher than the City's. Basis for Based on the City's objectives, our advisory relationship and characteristics of various Recommendation: municipal financing options, we are recommending the issuance of General Obligation Improvement Bonds as a suitable option to finance the planned projects. • The issuance is consistent with the City's practices for financing these types of projects and is structured to fit within its long-term debt management plan. • General Obligation pledge will result in lower interest rates than most other financing options. • The expectation this form of financing will also meet the City's objectives for term, structure and optional redemption. • The method of sale process identified below complies with City policy as well as best practices endorsed by the Government Finance Officers Association (GFOA). Method of To obtain the lowest interest cost to the City, we will solicit competitive bids for the Sale/Placement: purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issuance equal to 1.20% of the principal amount of Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 1 the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower the borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter will retain a portion of this reoffering premium as their compensation (or "discount" above), but will pay the remainder to the City. Any net premium received may be retained for additional project funding or used to reduce the principal amount of the Bonds. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Ehlers will identify appropriate premium restrictions within the bid specifications intended to achieve the City's objectives for this financing. Review of Existing We have reviewed all outstanding indebtedness for the City against the current interest Debt: rate environment and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities as they arise. Continuing The City will be agreeing to provide certain updated Annual Financial Information and Disclosure: its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. Risk Factors: Special Assessments: We have assumed $115,178 in pre -paid special assessments and we have assumed that the remaining assessments will be levied as projected. If the City receives a significant amount of additional pre -paid assessments or defers any assessments, the levy amount may need to be adjusted to make up for lower assessment revenues. Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 2 Other Service This debt issuance will require the engagement of other public finance service Providers: providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but final fees may vary slightly. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) Summary: The decision to be made by the Council are as follows: • Accept or modify the financing assumptions described in this report, and • Consider the adoption of the resolution attached to this report. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: September 11, 2018 Conference Call with Rating Agency: Week of September 17, 2018 Distribute Official Statement: Week of September 24, 2018 City Council Meeting to Award Sale of the Bonds: October 9, 2018 Estimated Closing Date: November 1, 2018 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedule Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507 Bruce Kimmel (651) 697-8572 Disclosure Coordinator: Silvia Johnson (651) 697-8580 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be mailed to the City Council members at their home or e-mail address for review prior to the sale date. Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $2,470,000 General Obligation Improvement Bonds, 2018A Assumes Current Market BQ AA- Rates plus 25bps Sources & Uses Dated 1110112018 1 Delivered 11/01/2018 Sources Of Funds Par Amount of Bonds $2,470,000.00 Prepaid Assessments 115,178.00 Total Sources $2,585,178.00 Uses Of Funds Total Underwriter's Discount (1.200°/u) 29,640.00 Costs of Issuance 44,000.00 Deposit to Project Construction Fund 2,508,654.00 Rounding Amount 2,884.00 Total Uses $2,585,178.00 Series 2018AGO Imp Bonds I SINGLEPURPOSE 1 9/4/2018 1 11:12AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,470,000 General Obligation Improvement Bonds, 2018A Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2019 - - - - - - - 02/01/2020 155,000.00 2.050% 87,512.50 242,512.50 254,638.13 76,707.89 177,930.24 02/01/2021 175,000.00 2.250% 66,832.50 241,832.50 253,924.13 74,420.12 179,504.01 02/01/2022 265,000.00 2.350% 62,895.00 327,895.00 344,289.75 72,132.34 272,157.41 02/01/2023 240,000.00 2.450% 56,667.50 296,667.50 311,500.88 69,844.56 241,656.32 02/01/2024 155,000.00 2.550% 50,787.50 205,787.50 216,076.88 67,556.78 148,520.10 02/01/2025 160,000.00 2.700% 46,835.00 206,835.00 217,176.75 65,269.00 151,907.75 02/01/2026 165,000.00 2.850% 42,515.00 207,515.00 217,890.75 62,981.22 154,909.53 02/01/2027 165,000.00 2.950% 37,812.50 202,812.50 212,953.13 60,693.44 152,259.69 02/01/2028 170,000.00 3.050% 32,945.00 202,945.00 213,092.25 58,405.66 154,686.59 02/01/2029 170,000.00 3.150% 27,760.00 197,760.00 207,648.00 56,117.88 151,530.12 02/01/2030 120,000.00 3.250% 22,405.00 142,405.00 149,525.25 - 149,525.25 02/01/2031 125,000.00 3.350% 18,505.00 143,505.00 150,680.25 150,680.25 02/01/2032 130,000.00 3.450% 14,317.50 144,317.50 151,533.38 151,533.38 02/01/2033 135,000.00 3.550% 9,832.50 144,832.50 152,074.13 152,074.13 02/01/2034 140,000.00 3.600% 5,040.00 145,040.00 152,292.00 152,292.00 Total $2,470,000.00 - $582,662.50 $3,052,662.50 $3,205,295.63 $664,128.89 $2,541,166.74 Significant Dates Dated 11/01/2018 First Coupon Date 8/01/2019 Yield Statistics Bond Year Dollars $18,817.50 Average Life 7.618 Years Average Coupon 3.0963863% Net Interest Cost (NIC) 3.2538993% True Interest Cost (TIC) 3.2557775% Bond Yield for Arbitrage Purposes 3.0718760% All Inclusive Cost (AIC) 3.5348634% Series 2018A GO Imp Bonds I SINGLE PURPOSE 1 9/4/2018 1 11:12 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $538,301 General Obligation Improvement Bonds, 2018A Assessments 1.00% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2019 53,830.10 4.250% 22,877.79 76,707.89 12/31/2020 53,830.10 4.250% 20,590.02 74,420.12 12/31/2021 53,830.10 4.250% 18,302.24 72,132.34 12/31/2022 53,830.10 4.250% 16,014.46 69,844.56 12/31/2023 53,830.10 4.250% 13,726.68 67,556.78 12/31/2024 53,830.10 4.250% 11,438.90 65,269.00 12/31/2025 53,830.10 4.250% 9,151.12 62,981.22 12/31/2026 53,830.10 4.250% 6,863.34 60,693.44 12/31/2027 53,830.10 4.250% 4,575.56 58,405.66 12/31/2028 53,830.10 4.250% 2,287.78 56,117.88 Total $538,301.00 $125,827.89 $664,128.89 Significant Dates Filing Date First Payment Date Series 2018A GO Imp Bonds I SINGLE PURPOSE 1 9/ 4/2018 1 11:12 AM 1/01/2019 12/31/2019 EHLERS LEADERS IN PUBLIC FINANCE HUTCHINSON CITY COUNCIL Cityaf A� L� Request for Board Action 7S Authorizing Resolution 14945 for the Sale of $1,625,000 GO Storm Water Revenue Agenda Item: Bonds, Series 2018B Department: Finance LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut from Ehlers will present the 2018 pre -sale report for the issuance of G.O. Storm Water Revenue Bonds with a par value estimated at $1,625,000 (series 2018B). The G.O. Storm Water Revenue Bonds will finance the Linden Park storm water pond project, which will be split into three phases over the years 2018 through 2020. 1) Phase 1 in 2018 - construction of the pond on the north side of Linden Park 2) Phase 2 in 2019 - improvements to the streets on the east side of the pond 3) Phase 3 in 2020 - improvements to the streets on the west side of the pond The improvements to the streets east and west of the pond will consist of roadway improvements and storm water system improvements. This bond issuance will finance the storm water system improvements only. The roadway improvements will be financed by the 2019 G.O. Improvement Bond issuance. In addition to the debt issuance, the project will require the use of Storm Water funds of approximately $175,000 per year for years 2018-2020. We are estimating the annual debt service payments in the range of $185,000 to $190,000. This is about $30,000 higher than the current Storm Water debt service of $155,000 per year. The Storm Water fund should still have a moderate positive cash flow on an annual basis after the three-year pond improvements are completed, and depending upon future CIP needs. At this point, I do not anticipate any severe impact on the Storm Water fund based on the Linden Park project and associated financing. Debt payments will commence in August 2019 after the existing Storm Water debt expires in February 2019. The Storm Water bond issuance is based on estimated costs. Kent Exner and I feel that the cost estimates are conservative and that bids should be favorable, resulting in less Storm Water cash being needed to finance the project. The Storm Water bonds will be repaid over a 10-year period. One interesting note is that Ehlers believes the project qualifies for the State's credit enhancement on city utility projects. Essentially, we would apply to the State and if approved, our Storm Water bonds would be backed by the State's credit rating of AAA rather than the City's rating of AA-. This would result in a lower interest rate on the bonds that Ehlers estimates could save the City $20,000. BOARD ACTION REQUESTED: Approve resolution #14945 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Resolution No. 14945 CERTIFICATION OF MINUTES RELATING TO $1,625,000 GENERAL OBLIGATION STORMWATER REVENUE BONDS, SERIES 2018B City: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held September 11, 2018, at 5:30 o'clock P.M., at Hutchinson City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (including): RESOLUTION AUTHORIZING THE ISSUANCE OF $1,625,000 GENERAL OBLIGATION STORMWATER REVENUE BONDS, SERIES 201813; AND AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE PUBLIC FACILITIES AUTHORITY I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the Bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said Bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer on September 11, 2018. City Administrator Council Member introduced the following resolution and moved its adoption, which motion was seconded by Council Member RESOLUTION AUTHORIZING THE ISSUANCE OF APPROXIMATELY $1,625,000 GENERAL OBLIGATION STORMWATER REVENUE BONDS, SERIES 201813; AND AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE PUBLIC FACILITIES AUTHORITY BE IT RESOLVED by the City Council of Hutchinson, Minnesota (the "County"), as follows: 1. Authorization. The Council hereby determines that it is in the best interests of the City to issue its General Obligation Stormwater Revenue Bonds, Series 2018B (the "Bonds"), in the aggregate principal amount of $1,625,000 to provide funds for financing the costs associated with the construction of the City's South Central Drainage improvement project. 2. Sale. The City has retained Ehlers & Associates, Inc., as independent financial advisor in connection with the sale of the Bonds and Ehlers & Associates, Inc. is therefore authorized to prepare and distribute an Official Statement and to solicit proposals in accordance with Minnesota Statutes, Section 475.60. The Council is scheduled to meet on October 9, 2018, at 5:30 P.M. for the purpose of considering sealed proposals and awarding the sale of the Bonds. 3. Application, Fee, Agreement. The Mayor and the City Administrator are hereby authorized to submit, on behalf of the City, an Application to the Minnesota Public Facilities Authority (the "Authority") Credit Enhancement Program (the "Program") along with a nonrefundable application fee in the amount of $500.00 and to enter into an Agreement with the Authority, all in accordance with and as required by Minnesota Statutes, Section 446A.086 (the "Act"). The City covenants that it will comply with and be bound by the provisions of the Act. The Mayor and the City Administrator are authorized to execute any and all applicable forms prescribed by the Authority with respect to the Program. Upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: i LL L d cc E L O cn U') co r-_ o O v coo m 4 ccotiv o m m U') U') o CIO 2 `L N W V � L000ti o m �Lm Lc c rn o r� o r� v co Un o I z U) O O O o _z CD CD CD CD 1�1 L cn CD CD CDO L6 L6 L6 U.) F- F- r-- U') co ti o O v coo m _ CO I� U U' roc) c N rn co rn * O N co O 'I►^ v, N N r� O V M Ll O CDO co /O V C W W U LC) N r-_ I* C c O O V r-- CO O 'IT � O r� V V lry 0 a � CD om� u> r-_ co O U tivv ri ao rn O a) o >- CD CD a.+ t� d �O L CL W W Q: C O O O O W N N Q •L W N N W 0 J cc O i d y U t t L L L a September 11, 2018 Pre -Sale Report for EHLERS LLADERS IN PUBLIC FINANCE City of Hutchinson, Minnesota $1,625,000 General Obligation Stormwater Revenue Bonds, Series 2018B ro Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor /_Tit'.I Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ohlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $1,625,000 General Obligation Stormwater Revenue Bonds, Series 2018B Purposes: The proposed issue includes financing for a portion of the City's South Central Drainage Project. City Finance Staff has identified adequate stormwater utility funds to supplement this financing for each phase of the project as shown in the attached estimates of the sources and uses of funds. Debt service will be paid from storm sewer revenues collected from 2019 to 2028. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Chapter 444 allows cities to issue debt without limitation as long as debt service is expected to be paid from net revenues of the stormwater utility. Term/Call Feature: The Bonds are being issued for a term of ten years, three months. Principal will be payable on February 1 in the years 2020 through 2029. Interest will be payable every six months beginning August 1, 2019. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2027 or any date thereafter at a price of par plus any accrued interest. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated by Standard & Poor's. The current ratings on those bonds are "AA-". The City will request a new rating for the Bonds. State Credit City bond issues for improvements to water, sanitary sewer and storm water facilities are Enhancement: authorized to receive credit enhancement from the State of Minnesota. Under current bond ratings, the state credit enhancement would bring a Standard & Poor's "AAA" rating or a Moody's "Aa2" because the State guarantees the debt service payments on the Bonds. Currently the state's credit enhancement provides a beneficial interest cost savings in addition to the underlying "AA" rating of the City. To qualify for the credit enhancement, a City must submit an application and $500 fee to the State. Ehlers will coordinate the application to the State on your behalf. Basis for Based on the City's objectives, our advisory relationship and characteristics of various Recommendation: municipal financing options, we are recommending the issuance of General Obligation Stormwater Revenue Bonds as a suitable option to finance the planned projects. • The issuance will provide fixed-rate financing for a significant portion of the phased project, and reduces issuance costs from multiple financings. • General Obligation pledge and state credit enhancement will result in lower interest rates than most other financing options. Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 1 • The City will be able to finance payments on the Bonds from its annual stormwater revenues without requiring additional support • The expectation this form of financing will also meet the City's objectives for term, structure and optional redemption. • The method of sale process described below complies with City policy as well as best practices endorsed by the Government Finance Officers Association (GFOA). Method of To obtain the lowest interest cost to the City, we will solicit competitive bids for the Sale/Placement: purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issuance equal to 1.20% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower the borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter will retain a portion of this reoffering premium as their compensation (or "discount" above), but will pay the remainder to the City. Any net premium received may be retained for additional project funding or used to reduce the principal amount of the Bonds. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Ehlers will identify appropriate premium restrictions within the bid specifications intended to achieve the City's objectives for this financing. Review of Existing We have reviewed all outstanding indebtedness for the City against the current interest Debt: rate environment and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities as they arise. Continuing The City will be agreeing to provide certain updated Annual Financial Information and Disclosure: its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. We recommend that Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 2 you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. Risk Factors: Utility Revenue: The City expects to pay the Bond debt service with net revenues of the stormwater utility fund. If utility revenue is inadequate, the City may have to levy taxes to cover any shortfall in paying debt service on the Bonds. Other Service This debt issuance will require the engagement of other public finance service Providers: providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but final fees may vary slightly. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) Summary: The decision to be made by the Council are as follows: • Accept or modify the financing assumptions described in this report, and • Consider the adoption of the resolution attached to this report. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: September 11, 2018 Conference Call with Rating Agency: Week of September 17, 2018 Distribute Official Statement: Week of September 24, 2018 City Council Meeting to Award Sale of the Bonds: October 9, 2018 Estimated Closing Date: November 1, 2018 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedule Resolution Authorizing Ehlers to Proceed With Bond Sale and Credit Enhancement Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507 Bruce Kimmel (651) 697-8572 Disclosure Coordinator: Silvia Johnson (651) 697-8580 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be mailed to the City Council members at their home or e-mail address for review prior to the sale date Presale Report September 11, 2018 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $1,625,000 General Obligation Storm Water Revenue Bonds, 2018B Assumes Current Market BQ AA- Rates plus 25bps Sources & Uses Dated 1110112018 1 Delivered 11/01/2018 Sources Of Funds Par Amount of Bonds $1,625,000.00 Planned Issuer Equity contribution 525,000.00 Total Sources Uses Of Funds $2,150,000.00 Total Underwriter's Discount (1.2001/o) 19,500.00 Costs of Issuance 35,000.00 Amount 2,091,590.00 3,910.00 Total Uses $2,150,000.00 Series 2018B GO Storm Wat I SINGLE PURPOSE 1 9/ 4/2018 1 11:19 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $1,625,000 General Obligation Storm Water Revenue Bonds, 2018B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/01/2018 - - 08/01/2019 - - 32,493.75 32,493.75 - 02/01/2020 135,000.00 2.050% 21,662.50 156,662.50 189,156.25 08/01/2020 - - 20,278.75 20,278.75 - 02/01/2021 150,000.00 2.250% 20,278.75 170,278.75 190,557.50 08/01/2021 - - 18,591.25 18,591.25 - 02/01/2022 150,000.00 2.350% 18,591.25 168,591.25 187,182.50 08/01/2022 - - 16,828.75 16,828.75 - 02/01/2023 155,000.00 2.450% 16,828.75 171,828.75 188,657.50 08/01/2023 - - 14,930.00 14,930.00 - 02/01/2024 160,000.00 2.550% 14,930.00 174,930.00 189,860.00 08/01/2024 - - 12,890.00 12,890.00 - 02/01/2025 165,000.00 2.700% 12,890.00 177,890.00 190,780.00 08/01/2025 - - 10,662.50 10,662.50 - 02/01/2026 170,000.00 2.850% 10,662.50 180,662.50 191,325.00 08/01/2026 - - 8,240.00 8,240.00 - 02/01/2027 175,000.00 2.950% 8,240.00 183,240.00 191,480.00 08/01/2027 - - 5,658.75 5,658.75 - 02/01/2028 180,000.00 3.050% 5,658.75 185,658.75 191,317.50 08/01/2028 - - 2,913.75 2,913.75 - 02/01/2029 185,000.00 3.150% 2,913.75 187,913.75 190,827.50 Total $1,625,000.00 $276,143.75 $1,901,143.75 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $9,761.25 6.007 Years 2.8289794% 3.0287489% 3.0416186% 2.8181654% 3.4521732% Net Interest Cost 2.8289794% Weighted Average Maturity Series 2018B GO Storm Wat I SINGLE PURPOSE 1 9/4/2018 1 11:19 AM 6.007 Years EHLERS LEADERS IN PUBLIC FINANCE HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Professional Services Agreement for SGR Intersections Design Department: PW/Eng LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following the attached preliminary engineering studies prepared by SRF Consulting Group, Inc. in regards to the reconfiguration of South Grade Road SW (Merrill St. through State TH 15), City staff recommends proceeding with the attached professional services agreement with SRF (not to exceed $98,012). This extensive effort would produce the necessary technical design, drawings and specifications to reconfigure the Trunk Highway 15 signalized intersection, implement a mini -roundabout at the Cashwise/mall area access point, improve the pedestrian crossing at Merrill Street and other associated improvements. At this point, there have been numerous discussions/reviews regarding this potential project with the City Council and the Resource Allocation Committee. Following a brief project overview by City staff, we most likely will request that the City Council move forward with this agreement to allow for timely delivery of the outlined deliverables. Looking forward, this project could possibly be constructed in 2019 depending on MnDOT's input/permitting. BOARD ACTION REQUESTED: Approval of Professional Services Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 98,012.00 Total City Cost: $ 98,012.00 Funding Source: 2019 Infrastructure Improvement Funds Remaining Cost: $ 0.00 Funding Source: MN E N G I N E E R S P L A N N E R S DESIGNERS Consulting Group, Inc. To: Kent Exner, PE, Public Works Director/City Engineer City of Hutchinson From: Nate Will, PE, Senior Associate Leif Garnass, PE, PTOE, Senior Associate Brandon Maas, PE, Associate Date: February 21, 2018 Subject: South Grade Road Concept Study Introduction Memorandum SRF No. 017 10948 As requested, SRF Consulting Group has completed a concept study for South Grade Road between Merrill Street and Trunk Highway (I'q 15 in the City of Hutchinson (see Figure 1). The study area includes the following key study intersections: • Merrill Street/South Grade Road • Mall Access/South Grade Road • TH 15/South Grade Road The purpose of the study was to collect current traffic data and crash history, identify intersection strategies to improve vehicle conflicts and operations, and develop and evaluate concept alternatives. Recommendations from this study will be incorporated into the City's upcoming project of replacing the north curb and gutter and constructing a 10-foot trail along the north side of South Grade Road through and beyond the study area. Further, findings and recommendations from this study informed the City's Local Roadway Improvement Project (LRIP) application for project funding assistance. Existing Traffic Operations & Safety Assessment South Grade Road runs east -west from Echo Road (eastern limits) through the study area west beyond the city limits where it becomes County Road 82. It is functionally classified as a local arterial and has a posted speed limit of 30 miles per hour (mph). Through the study area it is primarily two-lane undivided urban roadway with turn lanes and it becomes divided at the TH 15 intersection. Adjacent land uses consist primarily of commercial and residential uses. Four private access driveways are present along the north side of South Grade Road within the study area. Additionally, Lynn Road accesses South Grade Road as a one-way roadway southbound with a right - turn only immediately west of the TH 15 intersection. www.s rfconsulting.com One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447-4443 1 763.475.0010 Fax: 1.866.440.6364 An Equal Opportunity Employer Scar, ;fir ;c- Fc.i.,.Dr SE td10 Err 5F� I' a e a \ as r LL a� In o kS ox o - 1 S - �S;anN4pue� E r}W'f 1. IM cr T IN C !'NlerriVEtSSWJ� _ ..MerriVl-St SW,� P � �i urc Q l . U _ HarrinAC71's—t SW'•i m . .. _ T. 1 ' ! r . Aw LA r 4 I�f4= F Kent Exner, PE City of Hutchinson Traffic Assessment February 21, 2018 Page 3 Existing 2017 a.m. and p.m. peak hour traffic turning movement volumes, including trucks, were collected at the key study intersections on October 10, 2017. Existing signal timing for the TH 15 intersection was provided by MnDOT. Existing traffic volumes, intersection control and geometry are shown in Figure 2. An intersection operations analysis was conducted using PTV Vissim (Version 9) software to determine how traffic is currently operating at the study intersections under existing traffic control and geometry with 2017 volumes. Intersection operations analysis results identify a Level of Service (LOS) which indicates how well an intersection is operating. Intersections are ranked from LOS A through LOS F. The LOS results are based on the average delay per vehicle, which corresponds to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation and LOS F indicates an intersection where demand exceeds capacity. Table 1. Level of Service Criteria for Signalized and Unsignalized Intersections LOS Designation Signalized Intersection Average Delay/Vehicle (seconds) Unsignalized Intersection Average Delay/Vehicle (seconds) A <_10 <_10 B >10-20 >10-15 > 20-35 > 15-25 E >35-55 >25-35 E >55-80 >35-50 F >80 >50 Source: Highway Capacity Manual (HSM) Traffic operations at an unsignalized intersection with side -street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This considers the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approaches. Since the mainline does not have to stop, most delay is attributed to the minor approaches. It is typical of intersections with higher mainline traffic volumes to experience increased levels of delay (i.e. poor levels of service) on the minor approaches, but an acceptable overall intersection level of service during peak hour conditions. �. At LiEv Q � O - v L 8 (6Z) I 686(L9£) Oki 7 N SL Hl L bL ALL L) (OLb) Z££ v Lb (n) �9LL) LL oM 1 rn c0 co N v ib) Z M o N a 7 � v � 'o N i W4 rr M OM co Ad MS 1S II!lj.w ibZ) £6 (£) 9 a N G � N U in c c O U 0 o U o > Co ° o 6 CO N _cu C7 O (nU - J X XOo ■5 Kent Exner, PE City of Hutchinson February 21, 2018 Page 5 Results of the existing intersection operations analysis shown in Table 2 indicate all study intersections currently operate at an overall LOS C or better during the a.m. and p.m. peak hours. Because of the close spacing between the Mall Access and TH 15 (approximately 285 feet of storage), intersection queuing was evaluated. Westbound left -turn queuing (maximum queue) at the Mall Access was observed to be less than 25 feet during both a.m. and p.m. peak hours. Eastbound left -turn queuing at TH 15 was observed to be 125 feet and 175 feet during the a.m. and p.m. peak hours, respectively. Based on existing conditions modeling, queuing issues between the two intersections were not observed, but queuing will be evaluated and compared with future concepts as queuing issues have occasionally been observed in the field. Table 2. Existing Year 2017 Intersection Operations Intersection A.M. Peak P.M. Peak LOS Delay LOS Delay Merrill Street/South Grade Road` A (A) 9.5 sec A (C) 15.2 sec Mall Access/South Grade Road* A (B) 10.5 sec A (B) 14.0 sec TH 15/South Grade Road** B 14.1 sec C 21.7 sec Results note overall intersection LOS followed by worst approach. Delay noted is for worst approach. " Results note overall intersection LOS and delay. Safety Assessment Crash data were obtained from the MnDOT Crash Mapping Analysis Tool (MnCMAT) database for a five-year period from 2011 through 2015 (see Table 3). Five total crashes were reported at the Merrill Street intersection yielding a crash rate of 0.46 crashes per million entering vehicles (MEV), which is above the statewide average but below the critical crash rate of 0.56 crashes per MEV (0.995 level of confidence). Twenty-nine crashes were reported at the TH 15 intersection yielding a crash rate of 0.96 per MEV, which is above both the statewide average and the critical crash rate. Only one crash was reported at the Mall Access intersection. Table 3. Intersection Crash History (2011-2015) Expected Actual Critical )total Crash Crash Crash Crash Patterns Intersection Crashes Rate Rate Rate Merrill Street/South Grade Road* 0.18* 0.46 0.56 50% of all crashes were rear end crashes - 90% Mall Access/South Grade Road* 1 0.18* 0.07 0.52 of all crashes occurred during daylight hours TH 15/South Grade Road 29 0.52-- 0.96 1 0.87 Based on MnDOT Green Sheets for unsignalized low speed/low volume intersection. " Based on MnDOT Green Sheets for signalized low speed/low volume intersection. Kent Exner, PE February 21, 2018 City of Hutchinson Page 6 Future Do -Nothing Traffic Assessment Future traffic volume forecasts were developed to understand potential traffic impacts if no improvements were made and to evaluate potential benefits of concept improvements. Turning movement forecasts were developed based on applying a one percent per year growth rate. This rate was established by completing a trendline analysis of historical traffic volumes along TH 15 since historical data is not available along South Grade Road. Thus, this growth rate is considered conservatively high. Results of the future no build (i.e. do-nothing) intersection operations analysis shown in Table 4 indicate all study intersections are expected to continue to operate at an overall LOS C or better during the a.m. and p.m. peak hours. However, eastbound left -turn queuing at TH 15 was observed to be 150 feet and 325 feet during the a.m. and p.m. peak hours, respectively. Future queuing issues are anticipated if traffic volumes grow, and this needs to be considered when comparing future concepts. Further, the northbound left -turn from the Mall Access is expected to experience longer delays, particularly during the p.m. peak, as traffic volumes grow. Table 4. Future Year 2040 No Build Intersection Operations Intersection A.M. Peak P.M. Peak LOS Delay LOS Delay Merrill Street/South Grade Road` A (B) 13.4 sec A (C) 19.2 sec Mall Access/South Grade Road* A (C) 18.5 sec A (C) 24.5 sec TH 15/South Grade Road** B 17.7 sec C 30.0 sec Results note overall intersection LOS followed by worst approach. Delay noted is for worst approach. " Results note overall intersection LOS and delay. MMOW- �4r i � O � i cov t £6 (£ZZ) 69 (£06) (1) 0 �1 I (* 9 N 'o I N co M CN rn CN MS 1S II!lj.w (0£) (ti) 96 8co m O M M 7 n fj rm �71 roe_ �06 (9£) rn no M 4-8£Z 490 4 6L (090 (06 ££ SL HI 1 ro. 469) L6b �� (9b6) L6 a � NI M �+ram Y �:r r` �• e - n M U- `O 4- a) c O 0— U 0 o > > o w a y Q O o 0 0 0 0 �c 2 = C) a � � co O C7 70 Z Q a- C./) C./) T� v CD W X J Kent Exner, PE City of Hutchinson Concepts February 21, 2018 Page 8 Based on field observations and feedback from City staff, proposed concepts need to address the following issues and concerns: • Traffic Safety and Operations — Current vehicle conflicts at the Mall Access intersection cause safety concerns for drivers as well as cause delay, specifically for left -turning traffic heading west on South Grade Road, that introduces traffic diversion to other access locations. Need concepts to minimize vehicle conflicts and traffic delays. • Roadway Alignment and Continuity — The roadway alignment and continuity east -west through the study intersections, and east of the TH 15 intersection, cause driver confusion and lead to safety concerns. Improving this condition will improve driver expectations. • Access Considerations — Permanently closing the westerly frontage road (Lynn Road) that "Tee's" into South Grade Road just west of TH 15 intersection should be considered due to its proximity to TH 15. Also, need to consider the feasibility of modifying other access driveways through the study intersections to minimize conflicts. • Pedestrian Accommodations — The existing pedestrian crossing at Merrill Street on the west leg of the intersection is a key crossing to access the mall. Need to consider ways to improve this crossing as it likely will have higher demand following the City's project to upgrade the pedestrian accommodations along the north side of South Grade Road. There are no pedestrian accommodations along the south side of the road adjacent to the mall. Based on the above input, the following concepts were developed for consideration: Concept A (Figure 4) • Realigns the through movements along South Grade Road at the TH 15 intersection by shifting the channelized medians and adding to the median on the west leg at TH 15 to improve lane continuity. Use of "D" Style mountable curb to allow for easier snow plowing. • Adds a median on east leg at Merrill Street for pedestrian refuge and to better define the lane usage along South Grade Road. The pedestrian crossing also includes a flasher beacon system. • Provides offset left -turn lane eastbound at Mall Access to better define lane usage. • Adds a median on south leg at Mall Access to better define lane usage. • Closes two access points along the north side of South Grade Road to reduce conflicts. • Signal replacement at TH 15 to be replaced by MnDOT. Concept Al (Figure 4A) • Same as Concept A except exchanging the separated left -turn only for a shared left- turn/through lane at Mall Access that also serves as an extended left -turn lane for TH 15. Kent Exner, PE City of Hutchinson Concept B (Figure 5) February 21, 2018 Page 9 • Same as Concept A except a roundabout is installed at the Mall Access with a raised median between Merrill Street and TH 15. Concept B1 (Figure 5A) Same as Concept B1 except the roundabout is a mini -roundabout, which features a smaller inscribed diameter compared to Concept B. Concept C (Figure 6) • Same as Concept A except a dual left -turn is provided for eastbound at TH 15 intersection to reduce queuing between TH 15 and the Mall Access. W J ii U CD O—W Zm iY • 1 JtnJOQ W O U U !Y d MM S 1S NIV � N Y J ^ N Q 3 d' J W N m W o Q 2 zr 7 N NO U � N > m .3 U Q r N N H o wW Z Q J N N Q U as W o w o cr w w a a > w O w W O O m w m cam J as o w zCL o w J w ¢ U -i m > Q 0-w J N Q Z O U Q w F N O X F W� T WA 9 -I Uff LA N W �. W U U 7X r . Q L �.. n w O N fl [ U p O • I S U jjj �•�. Ln u U Q _ CD * let` � z M .Nr M o w a z N W Q W Q CD � m 01 CD w a Z = w H Q m . � w � t � •:yy. w = Z 7 CDpp ;•�� MS 1S ��I JJ3v � N v 1 IRT 0- CD U C O U ca NO L1. 0 a �_ EL V _ O U U) a • J O Q N J u6p'e[0i6 8b601\so!4dejE)\W18 (IVD\Sb601\00001\Sj02IOJd\:H W J ii QZQ�Z !' 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U Q � _ O Q Q U U) c� a AM T` O Q N J � N u6p'Z0i6 8b601\s0!4dej0\W10 GV3\Sb601\00001\s}oaf0Jd\:H o p W J O �w • OW Zo Z aj U U - o O Wd a.5 < a Q J U Q S ;NIML opt- MS 1S ��I JJ3W "M b Y J ^ N Q 3 tr J W N m W o Q 2 zr 7 N No U aE N > m a7f U Q r N tn lL W Z Q J Q N Q U as W o w o cr - �a a > w o w LV o m o m w = IL c-,= J 'z m w Mw m Ld J W w U H t-m > Q d J N Q m Z o U Q w 1- N O X 1- W � oo�oo�i a W a C/) Q U C O U ca O Q� = r o Ca 7 .O a... � Q - U _ O O O CU cn G a III V"A` O Q N J � N u13p'gZ0i6 8b601\s0!gdej0\W10 GV3\Sb601\00001\s}oaf0Jd\:H o 4 W O H < Q Z O W QJZQ�JZ • I ' U H O '--' W Z co m w WJW _ Jtn J Z H Q J Q Z O V U d W OOQ D U d CD© N Ld N f L o 0 wd H - Q J a a - U Q o~ � S 1S NIM - I N W U U J Q L 1, N w O N [ U �S U w • U U ' Q d al � Da � U Z a a • N W N m u U � U Z = W Q N J Q m J Q W w= O H O W 0- MS 1S ��I JJ3W Y J N Q ¢ 3 J w N W Q 2 m o zr NO 7 N U N > -3 � 0 m Q r N -iw w Z Q J Q -I Q U as W 3 I --I cr w w J o w o - t-a_ a > w O w W O O m w m LD CL J as o w � w o w w .J. S- m w J V) U J fN-I > Z Q O Q Q O w XF 0-w U F W� 00000 � I Rif I L \ Q b z M � M 4 f W J m i O ru' y WAe- 40 ' 7. z, a Q U C O U (N6 L1. 0 L) 7 �^L � L E� ) _ O CU c) G a AM u6p'£0i6 8b601\s0!4dejE)\W18 (IVD\Sb601\00001\s}oafOJd\:H a oN Kent Exner, PE City of Hutchinson Traffic Assessment February 21, 2018 Page 15 Concepts were evaluated from a traffic perspective. Overall intersection delay at TH 15, delay for northbound left -turning traffic from the Mall Access, and queuing between TH 15 and the Mall Access were evaluated under p.m. peak hour conditions, which is the worst -case condition based on preliminary evaluation results. Results of the traffic operations analysis are summarized for year 2017 and year 2040 conditions in Tables 5 and 6, respectively. Table 5. Year 2017 Intersection Operations (P.M. Peak) TH 15 Northbound Eastbound Westbound Left -Turn Maximum Maximum Overall Delay at Queue at Queue at Concept LOS (Delay) Mall Access TH 15 Mall Access No Build* C (21.7 sec) 20.7 sec 175 feet <25 feet Concept A** C (21.6 sec) 20.7 sec 175 feet <25 feet Concept B*** C (21.4 sec) 3.0 sec 175 feet 75 feet Concept C B (19.8 sec) 19.8 sec 100 f <25 feet Assumes existing geometry and signal phasing at TH 15, but signal timing was optimized. " Operations for Concept Al are expected to be similar to Concept A. "` Operations for Concept 131 are expected to be similar to Concept B. Table 6. Year 2040 Intersection Operations (P.M. Peak) TH 15 Northbound Eastbound Westbound Left -Turn Maximum Maximum Overall Delay at Queue at Queue at Concept LOS (Delay) Mall Access TH 15 Mall Access No Build* C (30.0 sec) 38.5 sec 325 feet <25 feet Concept A** C (29.5 sec) 38.2 sec 325 feet <25 feet Concept B*** C (30.6 sec) 5.0 sec 330 feet 150 feet Concept C C (26.1 sec) 33.6 sec 150 feet <25 feet Assumes existing geometry and signal phasing at TH 15, but signal timing was optimized. " Operations for Concept Al are expected to be similar to Concept A. "` Operations for Concept 131 are expected to be similar to Concept B. From a traffic operations perspective, Concept B with the roundabout (or mini roundabout) would minimize overall intersection delay at the Mall Access, and particularly for the northbound left -turn from the Mall. There is a potential that queues from the TH 15 intersection could to spillback into the roundabout during peak hours due to its proximately to TH 15, and if the northbound left -turn volume grows leaving the mall, there is potential for the westbound queue at the Mall Access to Kent Exner, PE February 21, 2018 City of Hutchinson Page 16 spillback from the roundabout (or mini roundabout) into the TH 15 intersection. Concept C with the eastbound dual left -turn improves the eastbound queuing condition but there is the potential for poor lane utilization with the shorter second left -turn lane (inside left -turn lane) that is the main lane for downstream connectivity. The longer outside left -turn lane would drop downstream of the intersection; therefore, the actual benefit of the dual left -turn may not be realized in the field. Based on these results, it is likely that traffic operations at the Mall Access intersection will not see a significant benefit from a delay perspective (unless a roundabout or mini roundabout is installed), but the geometric improvements will better define lane usage which will improve driver expectations through the study intersections. Estimated Construction Costs For comparison purposes, construction cost estimates were prepared for each concept. No right of way impacts or cost are included. The City would be able to alter trail design to better fit geometry of the proposed channelization improvements, but these construction costs do not account for any potential changes. Table 7 summarizes the estimated construction costs by concept and additional details are attached. As part of this project, the City proposes replacement of the existing traffic signal at TH 15 and South Grade Road to accommodate proposed roadway geometrics and to bring it up to current MnDOT standards. The existing signal was installed in the 1980's and has functioned much longer than its anticipated useful life. Installing a new signal at this location would accommodate the revised roadway and provide an opportunity to upgrade traffic operations with APS pedestrian pushbuttons, ADA compliant pedestrian ramps, pedestrian countdown timers, galvanized mast arm signal poles, flashing yellow arrow operations, LED luminaires, and other advancements that are commonplace in new MnDOT signal designs. Therefore, it would be advantageous to enhance overall corridor safety and traffic operations by replacing this traffic signal in conjunction with the proposed project. Kent Exner, PE City of Hutchinson Table 7. Construction Cost Estimates (based on 2017 unit prices) Estimate Item Concept A Concept Al Concept B Concept C Mobilization $36,000 $37,000 $64,000 $41,000 Removals $41,000 $41,000 $87,000 $50,000 Roadway $154,000 $155,000 ;346,000 $201,000 Storm Sewer $66,000 $66,000 $101000 $73,000 Traffic Control $5,000 $5,000 $5,000 $5,000 Signing and $7,500 $10,000 $3,000 $7,500 Striping Turf and Erosion $5,000 $5,0G $5,000 $5,000 Control Roadway Contingencies $169,050 $170,100 $287,100 $187,050 (30%) Replace Traffic $225,000 $225,000 $225,01' $225,000 Signal Pedestrian Flasher $10,000 $10,000 $10,000 �10,000 Beacon System Lighting $15,000 $15,000 $15,000 $15,000 Mill and Overla $35,000 $35,000 $10,000 $32,000 Parking Lot - $150,000 - Total 4768,550 $774,000 $1,308,1CIC $851,550 Construction Cost February 21, 2018 Page 17 Concept 131- mini roundabout would have an expected construction cost estimate ranging from $780,000-$1,100,000. Key Findings and Recommendation The following summarizes the key findings and recommendation of the concept study completed for South Grade Road between Merrill Street and TH 15: Concept Al is recommended to be included as part of the City's trail improvement project. Concept B with the roundabout, or Concept 131 with a mini roundabout, were eliminated from further consideration due to impacts of the footprint of the roundabout and because there are current accesses to businesses along the north side of South Grade Road that would need to be limited to a right in/right out only. Concept C with the eastbound dual left -turn was eliminated from further consideration due to impacts of raised median between mall access and TH 15, and the potential for poor lane utilization with the shorter second left -turn lane (inside left -turn lane) that is the main lane Kent Exner, PE City of Hutchinson February 21, 2018 Page 18 for downstream connectivity. The longer outside left -turn lane would drop downstream of the intersection. The following summarizes the benefits of Concept Al: The project improves safety by improving roadway alignment and continuity along the corridor. This will be achieved by installing a raised median east of Merrill Street to direct drivers into the appropriate through lane, addressing lane continuity at TH 15, and channelizing traffic from TH 15 to westbound South Grade Road into one lane. Type "D" Curb and Gutter will provide a less abrasive center median to accommodate snow plowing activities. This project includes the closure of Lynn Road which improves safety by reducing the number of conflict points near the South Grade Road and TH 15 intersection. Studies found in the CMF Clearinghouse indicate that access management reduces crashes by 5-31 percent. This project improves pedestrian safety at the South Grade Road and Merrill Street intersection by relocating the existing crosswalk to the east side of Merrill Street, installing a pedestrian flasher beacon, and installing a median which will serve as a pedestrian refuge. Studies found in the CMF Clearinghouse indicate that a center island median reduces pedestrian/vehicle crashes by 46 percent. H.\Pmjects\ 10000\ 10948\TS\Memo\Final\SouthGradeRoadConcebtStudy_20180216.docx Attachment Detailed Cost Estimate Information SRF CONSULTING GROUP, INC. SOUTH GRADE RD SW 2/21/2018 CONCEPT A COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $36,000.00 2 REMOVALS $41,000.00 3 ROADWAY $154,000.00 4 STORM SEWER $66,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $7,500.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES (30%) $169,050.00 9 SIGNAL REPLACEMENT $225,000.00 10 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 11 LIGHTING $15,000.00 12 MILL & OVERLAY $35,000.00 TOTAL COST $768,550.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC. SOUTH GRADE RD SW 2/21/2018 CONCEPT A COST ESTIMATE QUANTITIES - MEASURED Note IDescription Quantity Unit Unit Cost Cost AGGREGATE BASE CLASS 5 185.8 CU YD $50.00 $9,300.00 $153,500.00 SELECT GRANULAR 278.7 CU YD $40.00 $11,200.00 CONCRETE DRIVEWAY PAVEMENT 103.2 SQ YD $75.00 $7,800.00 MAINLINE RD - 1 836.2 SQ YD $70.00 $58,600.00 1 4" CONCRETE MEDIAN 2186.5 SQ FT $6.00 $13,200.00 1 6" CONCRETE MEDIAN 160.3 SQ FT $9.00 $1,500.00 1 4" CONCRETE WALK 2004.6 SQ FT $6.00 $12,100.00 1 6" CONCRETE WALK 378.1 SQ FT $9.00 $3,500.00 CONCRETE CURB & GUTTER DESIGN B624 1448.2 LIN FT $25.00 $36,300.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) 54.5 LIN FT $10.00 $600.00 $40,700.00 SAWING BIT PAVEMENT (FULL DEPTH) 1605.1 LIN FT $7.00 $11,300.00 REMOVE PAVEMENT 1099.2 SQ YD $8.00 $8,800.00 REMOVE CURB 859.1 LIN FT $6.00 $5,200.00 REMOVE CONCRETE MEDIAN 70.6 SQ YD $35.00 $2,500.00 REMOVE CONCRETE WALK 719.4 SQ FT $2.00 $1,500.00 REMOVE BITUMINOUS TRAIL 225 SQ FT $2.00 $500.00 REMOVE STRUCTURE 2 EACH $1,000.00 $2,000.00 COMMON EXCAVATION 549.6 CU YD $15.00 $8,300.00 4" STRIPING 2000 LIN FT $1.00 $2,000.00 $6,100.00 12" STRIPING 135 LIN FT $10.00 $1,400.00 PVT MSSG - LT TURN 5 EACH $250.00 $1,300.00 PVT MSSG - RT TURN 4 EACH $250.00 $1,000.00 PVT MSSG - THRU/RT 1 EACH $350.00 $400.00 TURF & EROSION 1099.2 SQ YD - $5,000.00 $5,000.00 STORM SEWER 1 15% - $66,045.00 $66,045.00 ADJUST CASTING 3 EACH $500.00 $1,500.00 $1,500.00 LIGHTING 1 LUMP SUM $10,000.00 $10,000.00 $10,000.00 PIED BEACON SYSTEM 1 LUMP SUM - $10,000.00 $10,000.00 SIGNAL 1 I LUMP SUM - $225,0001.001 $225,000.00 MILL&OVERLAY 3458 1 SQ YD 1 $10.00 $34,600.00 1 $34,600.00 Notes: 1 - Includes 6" CL5 Agg Base CL 5 $22 1 CY 0.5 FT CY 27 CIF $0.50 SF H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC. SOUTH GRADE RD SW 2/21/2018 CONCEPT Al COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $37,000.00 2 REMOVALS $41,000.00 3 ROADWAY $155,000.00 4 STORM SEWER $66,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $10,000.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES (30%) $170,100.00 9 SIGNAL REPLACEMENT $225,000.00 10 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 11 LIGHTING $15,000.00 12 MILL & OVERLAY $35,000.00 TOTAL COST $774,100.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC. SOUTH GRADE RD SW 2/21/2018 CONCEPT Al COST ESTIMATE QUANTITIES - MEASURED Note IDescription Quantity Unit Unit Cost Cost AGGREGATE BASE CLASS 5 185.8 CU YD $50.00 $9,300.00 $154,300.00 SELECT GRANULAR 278.7 CU YD $40.00 $11,200.00 CONCRETE DRIVEWAY PAVEMENT 103.2 SQ YD $75.00 $7,800.00 MAINLINE RD - 1 836.2 SQ YD $70.00 $58,600.00 1 4" CONCRETE MEDIAN 2274.3 SQ FT $6.00 $13,700.00 1 6" CONCRETE MEDIAN 182.7 SQ FT $9.00 $1,700.00 1 4" CONCRETE WALK 2004.6 SQ FT $6.00 $12,100.00 1 6" CONCRETE WALK 378.1 SQ FT $9.00 $3,500.00 CONCRETE CURB & GUTTER DESIGN B624 1452.1 LIN FT $25.00 $36,400.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) 54.5 LIN FT $10.00 $600.00 $40,700.00 SAWING BIT PAVEMENT (FULL DEPTH) 1605.1 LIN FT $7.00 $11,300.00 REMOVE PAVEMENT 1099.2 SQ YD $8.00 $8,800.00 REMOVE CURB 859.1 LIN FT $6.00 $5,200.00 REMOVE CONCRETE MEDIAN 70.6 SQ YD $35.00 $2,500.00 REMOVE CONCRETE WALK 719.4 SQ FT $2.00 $1,500.00 REMOVE BITUMINOUS TRAIL 225 SQ FT $2.00 $500.00 REMOVE STRUCTURE 2 EACH $1,000.00 $2,000.00 COMMON EXCAVATION 549.6 CU YD $15.00 $8,300.00 4" STRIPING 2000 LIN FT $1.00 $2,000.00 $6,100.00 12" STRIPING 135 LIN FT $10.00 $1,400.00 PVT MSSG - LT TURN 5 EACH $250.00 $1,300.00 PVT MSSG - RT TURN 4 EACH $250.00 $1,000.00 PVT MSSG - THRU/RT 1 EACH $350.00 $400.00 TURF & EROSION 1099.2 SQ YD - $5,000.00 $5,000.00 STORM SEWER 1 15% - $66,165.00 $66,165.00 ADJUST CASTING 3 EACH $500.00 $1,500.00 $1,500.00 LIGHTING 1 LUMP SUM $10,000.00 $10,000.00 $10,000.00 PIED BEACON SYSTEM 1 LUMP SUM - $10,000.00 $10,000.00 SIGNAL 1 I LUMP SUM - $225,0001.001 $225,000.00 MILL&OVERLAY 3458 1 SQ YD 1 $10.00 $34,600.00 1 $34,600.00 Notes: 1 - Includes 6" CL5 Agg Base CL 5 $22 1 CY 0.5 FT CY 27 CIF $0.50 SF H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 2/21/2018 CONCEPT B COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $64,000.00 2 REMOVALS $87,000.00 3 ROADWAY $346,000.00 4 STORM SEWER $101,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $3,000.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES (30%) $287,100.00 9 SIGNAL REPLACEMENT $225,000.00 10 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 11 LIGHTING $15,000.00 12 MILL & OVERLAY $10,000.00 13 PARKING LOT $150,000.00 TOTAL COST $1,308,100.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 2/21/2018 CONCEPT B COST ESTIMATE QUANTITIES - MEASURED Note IDescription Quantity Unit Unit Cost Cost AGGREGATE BASE CLASS 5 531.6 CU YD $50.00 $26,600.00 $345,700.00 SELECT GRANULAR 797.3 CU YD $40.00 $31,900.00 CONCRETE DRIVEWAY PAVEMENT 103.2 SQ YD $75.00 $7,800.00 MAINLINE RD - 1 2392 SQ YD $70.00 $167,500.00 1 4" CONCRETE MEDIAN 5924.3 SQ FT $6.00 $35,600.00 1 6" CONCRETE MEDIAN SQ FT $9.00 $0.00 1 4" CONCRETE WALK 996.9 SQ FT $6.00 $6,000.00 1 6" CONCRETE WALK 392.5 SQ FT $9.00 $3,600.00 CONCRETE CURB & GUTTER DESIGN B624 2667.7 LIN FT $25.00 $66,700.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) 52.3 LIN FT $10.00 $600.00 $86,700.00 SAWING BIT PAVEMENT (FULL DEPTH) 727.6 LIN FT $7.00 $5,100.00 REMOVE PAVEMENT 4173.8 SQ YD $8.00 $33,400.00 REMOVE CURB 1109.5 LIN FT $6.00 $6,700.00 REMOVE CONCRETE MEDIAN 70.6 SQ YD $35.00 $2,500.00 REMOVE CONCRETE WALK 718.2 SQ FT $2.00 $1,500.00 REMOVE BITUMINOUS WALK 225 SQ FT $2.00 $500.00 REMOVE STRUCTURE 5 EACH $1,000.00 $5,000.00 COMMON EXCAVATION 2086.9 CU YD $15.00 $31,400.00 4" STRIPING 200 LIN FT $1.00 $200.00 $2,200.00 12" STRIPING 30 LIN FT $10.00 $300.00 PVT MSSG - LT TURN 2 EACH $250.00 $500.00 PVT MSSG - RT TURN 2 EACH $250.00 $500.00 PVT MSSG - THRU/RT 2 EACH $350.00 $700.00 TURF & EROSION SQ YD - $5,000.00 $5,000.00 STORM SEWER 1 15% - 1 $101,190.00 $101,190.00 ADJUST CASTING EACH $500.00 $0.00 $0.00 LIGHTING 1 LUMP SUM - $10,000.00 $10,000.00 PIED BEACON SYSTEM 1 LUMP SUM - $10,000.00 $10,000.00 SIGNAL 1 LUMP SUM - $150,000.00 $225,000.00 MILL&OVERLAY 909.7 SQ YD $10.00 1 $9,100.00 $9,100.00 Notes: 1 - Includes 6" CL5 Agg Base CL 5 $22 1 CY 0.5 FT CY 27 CIF $0.50 SF H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 2/21/2018 CONCEPT C COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $41,000.00 2 REMOVALS $50,000.00 3 ROADWAY $201,000.00 4 STORM SEWER $73,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $7,500.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES (30%) $187,050.00 9 SIGNAL REPLACEMENT $225,000.00 9 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 10 LIGHTING $15,000.00 11 MILL & OVERLAY $32,000.00 TOTAL COST $851,550.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 2/21/2018 CONCEPT C COST ESTIMATE QUANTITIES - MEASURED Note IDescription Quantity Unit Unit Cost Cost AGGREGATE BASE CLASS 5 266.2 CU YD $50.00 $13,400.00 $200,800.00 SELECT GRANULAR 399.2 CU YD $40.00 $16,000.00 CONCRETE DRIVEWAY PAVEMENT 103.2 SQ YD $75.00 $7,800.00 MAINLINE RD - 1 1197.7 SQ YD $70.00 $83,900.00 1 4" CONCRETE MEDIAN 2680.4 SQ FT $6.00 $16,100.00 1 6" CONCRETE MEDIAN 264.2 SQ FT $9.00 $2,400.00 1 4" CONCRETE WALK 996.6 SQ FT $6.00 $6,000.00 1 6" CONCRETE WALK 418 SQ FT $9.00 $3,800.00 CONCRETE CURB & GUTTER DESIGN B624 2054.6 LIN FT $25.00 $51,400.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) 46.5 LIN FT $10.00 $500.00 $49,300.00 SAWING BIT PAVEMENT (FULL DEPTH) 2261.6 LIN FT $7.00 $15,900.00 REMOVE PAVEMENT 1419.5 SQ YD $8.00 $11,400.00 REMOVE CURB 1073 LIN FT $6.00 $6,500.00 REMOVE CONCRETE MEDIAN 70.6 SQ YD $35.00 $2,500.00 REMOVE CONCRETE WALK 647.5 SQ FT $2.00 $1,300.00 REMOVE BITUMINOUS WALK 225 SQ FT $2.00 $500.00 REMOVE STRUCTURE EACH $1,000.00 $0.00 COMMON EXCAVATION 709.75 CU YD $15.00 $10,700.00 4" STRIPING 1550 LIN FT $1.00 $1,600.00 $6,300.00 12" STRIPING 175 LIN FT $10.00 $1,800.00 PVT MSSG - LT TURN 6 EACH $250.00 $1,500.00 PVT MSSG - RT TURN 4 EACH $250.00 $1,000.00 PVT MSSG - THRU/RT 1 EACH $350.00 $400.00 TURF & EROSION SQ YD - $5,000.00 $5,000.00 STORM SEWER 15% - $72,960.00 $72,960.00 ADJUST CASTING EACH $500.00 $0.00 $0.00 LIGHTING 1 LUMP SUM - $0.00 $0.00 PIED BEACON SYSTEM 1 LUMP SUM - $10,000.00 $10,000.00 SIGNAL 1 LUMP SUM - $225,000.00 $225,000.00 OTHER ROADWAY ELEMENTS 3193 SQ YD $10.00 $32,000.00 $32,000.00 Notes: 1 - Includes 6" CL5 Agg Base CL 5 $22 1 CY 0.5 FT CY 27 CIF $0.50 SF H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Concept Cost Estimates\180129_Concept Costs.xlsx MN E N G I N E E R S P L A N N E R S DESIGNERS Consulting Group, Inc. Memorandum SRF No. 017 10948 To: Kent Exner, PE, Public Works Director/City Engineer City of Hutchinson From: Nate Will, PE, Senior Associate Leif Garnass, PE, PTOE, Senior Associate Brandon Maas, PE, Associate Date: June 29, 2018 Subject: South Grade Road Concept Study — Update to 2/21/2018 Study Introduction This memorandum is an update to the concept study for South Grade Road between Merrill Street and Trunk Highway (TH) 15 in the City of Hutchinson completed by SRF Consulting Group in February 2018. The study area included the following key study intersections: • Merrill Street/South Grade Road • Mall Access/South Grade Road • TH 15/South Grade Road The purpose of the previous study was to collect current traffic data and crash history, identify intersection strategies to improve vehicle conflicts and operations, and develop and evaluate concept alternatives. The needs focused on with this update include: • Traffic Safety and Operations — Current vehicle conflicts at the Mall Access intersection cause safety concerns for drivers as well as cause delay, specifically for left -turning traffic heading west on South Grade Road, that introduces traffic diversion to other access locations. Need concepts to minimize vehicle conflicts and traffic delays. • Roadway Alignment and Continuity — The roadway alignment and continuity east -west through the study intersections, and east of the TH 15 intersection, cause driver confusion and lead to safety concerns. Improving this condition will improve driver expectations. Based on the outcome of the previous study, the mini roundabout concept addresses the issues stated above and additional investigation was requested by the City to further study `right sizing' the roundabout footprint of the roundabout and potential modifications to current businesses access along the north side of South Grade Road. This memorandum documents the efforts completed by SRF and the City to further advance the mini roundabout concept. www.s rfconsulting.com One Carlson Parkway North, Suite 150 1 Minneapolis, MN 55447-4443 1 763.475.0010 Fax: 1.866.440.6364 An Equal Opportunity Employer Kent Exner, PE June 29, 2018 City of Hutchinson Page 2 Discussions with MnDOT District 7 SRF and the City initiated discussions with Zachary Tess of MnDOT District 7 who was the Project Manager for the recently constructed mini roundabouts in downtown St. James, Minnesota along TH 4. These are the first mini roundabouts constructed on a Minnesota state highway. Discussion with MnDOT staff focused on design characteristics, nuances, and outreach that needed to be accounted for with the mini roundabouts. These included: Peak vs. Non -Peak Traffic — The safety and operational benefits of a mini roundabout benefit peak traffic and non -peak traffic. This is important for South Grade Road given the nature of adjacent land uses (i.e. mixture of residential, commercial, educational, and recreational uses) where there is not just AM/PM peak time periods but rather several time periods throughout the day that would benefit from the free -flow movement a mini roundabout provides. `Right Sizing' — Determine most appropriate design vehicle to use for the design of the mini roundabout. This will ensure the roundabout is sized appropriately. Mountable Curb Median — Depending on design vehicle, use mountable curb (2-inch height) to optimize the design. It should be noted that it is not recommended to use mountable curb as access control as full -height curb would reduce conflicts at accesses. Education/Outreach — Reach out to adjacent property and business owners to educate them on how a mini roundabout works and the benefits of such design. Work with them to mitigate potential impacts to their property. More information regarding this project can be found on the project website located here: http://www.dot.state.mn.us/d7/12rojects/hw4tjames/. Revised Mini Roundabout Concept & Cost Estimate Based on discussions with City and MnDOT staff, SRF prepared a revised mini roundabout concept and cost estimate. In a working meeting with SRF and City staff, the following outcomes were noted regarding the revised concept: • The mini roundabout was sized for a bus to travel through the roundabout without passing over the center mountable island. SRF illustrated a WB-62 design vehicle through the mini roundabout. The WB-62 was able to pass thm the mini roundabout while utilizing the mountable center island and mountable island on the CashWise entrance. It should be noted that most tractor/trailer vehicles do not currently use this intersection today (see Figure 2). • The mini roundabout appears to fit within the existing corridor and is expected to address the lane continuity issue through this stretch of South Grade Road while improving the safety of the turning movements in/out of the CashWise entrance. • The concept shows minimal impacts to the CashWise parking lot. SRF noted additional improvements were considered but the impacts to traffic flow within the parking lot were Kent Exner, PE City of Hutchinson June 29, 2018 Page 3 extremely prohibitive. Additional channelization could be reviewed in the future should the City repurpose the north/south interior parking lot aisle to a public street system. Access restriction to the chiropractor business (585 South Grade Road) on the north side to right-in/right-out only was reviewed and ideas for constructing an egress through the Anytime Fitness parking lot could be an alternative route of access. The PMT discussed ideas for replacing parking elsewhere including potentially along South Grade Road by shifting the trail south along the new curb and gutter line while keeping a 5-foot grassed boulevard (See Figure 3). The closure of Lynn Road at South Grade Road was viewed as a benefit to overall traffic operations along South Grade Road. The City noted in the past there was issues with cut- thru traffic using the Aspen Dental (964 Lynn Road SXV) parking lot for access to South Grade Road. There are currently no known issues of the cut-thru traffic with the recent parking lot modifications for the dental business. The revised mini roundabout concept layout, a design vehicle turning movement graphic and associated cost estimate are attached. Recommendations & Next Steps The City is interested in re -applying for Local Roadway Improvement Project (LRIP) funding assistance in the next application cycle for the trail modifications along the north side of South Grade Road. As part of this application, the City would include this mini roundabout final design project with the planned improvements west of Merrill Street. Anticipated construction is 2019, which would precede the MnDOT TH 15 reconstruction project planned to occur in 2020. Prior to the application process it is recommended that City staff engage adjacent property and business owners regarding this plan. H.\Projects\10000\10948\TS\Memo\180629_MiniRoundabout\SouthGradeRoadConceptStudyUpdate 20180629.docx Attachments Concept D (Mini -Roundabout) Concept D Cost Estimate Concept D Turning Movements Concept D Parking Lot Improvements � WJpJH • { r 0 QZQIrZ y' F LL lipe-5s- - J V1 J O Q r W O D U = w Ld 2 N Y N J V co w ¢ Ld o _ K 3 J W pn pp 11 L m c=.> N z0 G V b U a7f ,n N O Z N .3 CO O _— -- - w } N N HO } ¢ Z 0 H F- lwiU i W!1 c5 w 3 ¢ H Ld ¢ W ¢ QJ - r J O w p F F(1 �z r P7�� s is NIM cc ,� o a w a Zw W b W J N Z U N N coY V > J 7 Z ¢ �O ¢ ¢ O O w XH 0- w m U F W— LO M N M _ r 4 ,n N ff W tr' tiL, f r �. N - L O N. J v S U � U Q I w N CD IMP . 1 s Vr a N N " N N CD *w o p N co O S 01 U 7i[. U Z 4.4 Z = to ,J Q � w � ,© N w= w CD z 0- w w > Ln Ln cD o CD w rr Ms is �IIaa3w _ �� �"too39_4 J r � LL- a C/) 0- CD U C O U ca NO L1. 0 G 70 C Q �c) _ O CU in G a • J m a o� J u6p'10A6 IBCRi !u!W sb601\so!4dejE)\W18 C]b•D\Eb601\00001\Sj02IOJd\:H 4 -Y+� � YES 1 f- y i 1.0 LL r, nF1 �J pp— hoL. :r INCL U x W N x W J 1 Y Ln w CDIr r� o n � z W u r N H J a w a s Q O :2 J W o m¢ w A W r u 7 J Ni j a Ixm v U— SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 6/5/2018 CONCEPT D COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $53,000.00 2 REMOVALS $75,000.00 3 ROADWAY $348,000.00 4 STORM SEWER $101,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $4,000.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES (30%) $240,000.00 9 SIGNAL REPLACEMENT $225,000.00 10 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 11 LIGHTING $15,000.00 12 MILL & OVERLAY $10,000.00 TOTAL COST $1,100,000.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Mini Roundbout Cost Esimate\180605_Concept Costs.xlsx SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 6/5/2018 CONCEPT D COST ESTIMATE QUANTITIES - MEASURED Note I Description Quantity Unit Unit Cost Cost AGGREGATE BASE CLASS 5 531.2 CU YD $50.00 $27,000.00 $348,000.00 SELECT GRANULAR 796.8 CU YD $40.00 $32,000.00 CONCRETE DRIVEWAY PAVEMENT 145.1 SQ YD $75.00 $11,000.00 MAINLINE RD - 1 2176.5 SQ YD $70.00 $153,000.00 8" CONCRETE PAVEMENT 213.9 SQ YD $80.00 $18,000.00 1 4" CONCRETE MEDIAN 3535.1 SQ FT $6.00 $22,000.00 1 4" CONCRETE WALK 996.9 SQ FT $6.00 $6,000.00 1 6" CONCRETE WALK 392.5 SQ FT $9.00 $4,000.00 CONCRETE CURB & GUTTER DESIGN B624 2415.3 LIN FT $25.00 $61,000.00 CONCRETE CURB & GUTTER MOUNTABLE 456 LIN FT $30.00 $14,000.00 $75,000.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) 303.1 LIN FT $10.00 $4,000.00 SAWING BIT PAVEMENT (FULL DEPTH) 529.4 LIN FT $7.00 $4,000.00 REMOVE PAVEMENT 3287 SQ YD $8.00 $27,000.00 REMOVE CURB 810 LIN FT $6.00 $5,000.00 REMOVE CONCRETE MEDIAN 79.3 SQ YD $35.00 $3,000.00 REMOVE CONCRETE WALK 486.6 SQ FT $2.00 $1,000.00 REMOVE BITUMINOUS WALK 225.1 SQ FT $2.00 $1,000.00 REMOVE STRUCTURE 5 EACH $1,000.00 $5,000.00 COMMON EXCAVATION 1643.5 CU YD $15.00 $25,000.00 4" STRIPING 200 LIN FT $1.00 $1,000.00 $4,000.00 12" STRIPING 30 LIN FT $10.00 $1,000.00 PVT MSSG - LT TURN 2 EACH $250.00 $1,000.00 PVT MSSG - RT TURN 2 EACH $250.00 $1,000.00 TURF & EROSION SQ YD - $5,000.00 $5,000.00 STORM SEWER 1 15% - $101,000.00 $101,000.00 LIGHTING 1 LUMP SUM - $15,000.00 $15,000.00 PED BEACON SYSTEM 1 LUMP SUM - $10,000.00 $10,000.00 SIGNAL 1 LUMP SUM - $225,000.00 $225,000.00 MILL & OVERLAY 934.6 SQ YD $10.00 $10,000.00 $10,000.00 Notes: 1 - Includes 6" CL5 Agg Base CL 5 $22 1 CY 0.5 FT $0.50 CY 27 CF SF H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Mini Roundbout Cost Esimate\180605_Concept Costs.xlsx k4 I SRF 11872.PP July 26, 2018 Mr. Kent Exner, PE City Engineer/Director of Public Works City of Hutchinson 111 Hassen Street SE Hutchinson, MN 55350 Subject: Proposal for Professional Services for Final Design for Reconstruction of South Grade Road, Hutchinson, Minnesota Dear Mr. Exner: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide professional services for preliminary and final design for the reconstruction of South Grade Road from Merrill Street to Main Street. Scope of Services/Assumptions We propose to carry out the work ("Scope of Services"), set forth in Attachment B, attached hereto and incorporated into this Agreement. The assumptions we have made in preparing this scope of work ate included in Attachment B. Schedule/ Budget We will complete this work within a mutually agreed -upon time schedule. We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $98,012, which includes both time and expenses. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out -of -scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. www.srfconsuIting.corn 1 CarIS011 Parkway North, Suite 150 1 Minneapolis, MN 55447-4453 1 763.475.0010 Fax: 1.866.440.6364 An Equal Opporluniry Employer Mr. Kent Exner, PE City of Hutchinson Standard Termun and Conditions July 26, 2018 Page 2 The attached Standard Terms and Conditions (Attachment A), and Scope of Services (Attachment B), together with this proposal for professional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or oral understandings. This agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this Proposal and our notice to proceed. The email address is nwilld,srfconsuldW.com . We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to Contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. .;?/-- .1 11 Nathan A. Will, PE (MN IL) Senior Associate NAW/KAH/jal Attachment A — Standard Terms and Conditions Attachment B — Scope of Services Approved CITY or HUTCHINSON Name Title Date Kenneth A. Holte, PE (MN WI IA) Vice President This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 94 days from the date of this proposal. S:jMarketing\Propora&\2018 L.etler Proposal\ 11872.PP SewlhGradeRmdFi&dDrsign\Letler Hutriniraaa Kw Rv aer 2018-07-25 &69cv ATTACHMENT A STANDARD TERMS AND CONDITIONS The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement between the CLIENT and SRF Consulting Group, Inc. ("SRF') and supersede all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 1. STANDARD OF CARE a. The standard of care for all professional services performed or furnished by SRF under this Agreement will be the care and skill ordinarily used by members of SRF's profession practicing under similar circumstances at the same time and in the same locality. SRF makes no warranties, expressed or implied, under the Agreement or otherwise, in connection with SRF's service. b. The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. 2. INDEPENDENT CONTRACTOR All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and SRF and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or SRF. SRF's services under this Agreement are being performed solely for the CLIENT's benefit, and no other entity shall have any claims against SRF because of this Agreement or the performance or nonperformance of services hereunder. 3. PAYMENT TO SRF Invoices will be prepared in accordance with SRF's standard invoicing practices and will be submitted to the CLIENT by SRF monthly, unless otherwise agreed. Invoices are due and payable within thirty (30) days of receipt. If the CLIENT fails to make any payment due SRF for services and expenses within forty-five (45) days after receipt of SRF's invoice thereafter, the amounts due SRF will be increased at the rate of 1-112% per month (or the maximum rate of interest penmitted by law, if less). In addition, SRF may, after giving seven days written notice to the CLIENT, suspend services under this Agreement until SRF has been paid in full of amounts due for services, expenses, and other related charges. 4. OPINION OF PROBABLE CONSTRUCTION COST Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of the CLIENT. Since SRF has no control over the cost of labor, materials, market condition, or competitive bidding, SRF does not guarantee the accuracy of such cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT. 5. INSURANCE SRF will maintain insurance coverage for Workers' Compensation, General Liability, Automobile Liability and Professional Liability and will provide certificates of insurance to the CLIENT upon request. 6. INDEMNIFICATION AND ALLOCATION OF RISK a. To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the CLIENT, their officers, directors and employees against all damages, liabilities or costs (including reasonable attorneys' fees and defense costs) to the extent caused by SRF's negligent acts under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable. b. To the fullest extent permitted by law, the CLIENT agrees to indemnify and hold harmless SRF, their officers, directors and employees against all damages, liabilities or costs to the extent caused by the CLIENT's negligent acts under this Agreement and anyone for whom the CLIENT is legally liable. 7. TERMINATION OF AGREEMENT Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination, the CLIENT shall pay to SRF all amounts owing to SRF under this Agreement, for all work performed up to the effective date of termination. S. OWNERSHIP AND REUSE OF DOCUMENTS All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service, and SRF shall retain an ownership and property interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT's sole risk; and the CLIENT agrees to indemnify, and hold SRF harmless from all claims, damages, and expenses including attorney's fees arising out of such reuse of documents by the CLIENT or by others acting through the CLIENT. Page t of 2 (MN Standard Terms and Conditions) Rev: March 5, 2014 9. USE OF ELECTRONIC MEDIA a. Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by SRF. Files in electronic media format of text, data, graphics, or of other types that are furnished by SRF to the CLIENT are only for convenience of the CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. b. When transferring documents in electronic media format, SRF makes no representations as to long-term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by SRF at the beginning of this Assignment. c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern, d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of this data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty (60) days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the sixty (60) day acceptance period will be corrected by the party delivering the electronic files. SRF shall not be responsible to maintain documents stored in electronic media format after acceptance by the CLIENT. 10_ FORCE MA]EURE SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any cause beyond SRF's reasonable control. 11. ASSIGNMENT Neitherparty shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party. 12. BINDING EFFECT This Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns. 13, SEVERABILITY AND WAIVER OF PROVISIONS Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non -enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 14. SURVIVAL All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions, Indemnification and Allocation of Risk, and Dispute Resolution shall remain in effect. 15. DISPUTE RESOLUTION If negotiation in good faith fails to resolve a dispute within the thirty (30) days of notice of the dispute, or time period specified by applicable law, then the parties agree that each dispute, claim or controversy arising from or related to this Agreement or the relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of ninety (90) days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in a location mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 16. CONTROLLING LAW This Agreement is to be governed by the law of the principal place of business of SRF. 17. SITE SAFETY SRF shall not at any time supervise, direct, control or have authority over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety and security precautions and programs in connection with the work performed by any Contractor for the Project, nor for any failure of any Contractor to comply with laws and regulations applicable to such Contractor's work, since these are solely the Contractor's rights and responsibilities. SRF shall not be responsible for the acts or omissions of any Contractor or Owner, or any of their agents or employees, or of any other persons (except SRF's own employees and consultants), furnishing or performing any work for the Project, except as specifically outlined in SRF's scope of services. Page 2 of 2 (MN Standard Terms and Conditions) Rev: March 5, 2014 M5"20ts ATTACHMNr B pays 1 of a SRF Consulting Group, Inc. Work Tasks and Person Flour Estimates City ofHutchlnsdn 0Cllenl: Project South Grade Road -Flnei Design Cun.rd ms Group. Inc. suncorwuxarrts; TASK Ho, i18r2.PF 1.0 SSW4MARY GF iASltS Prycd Management and Meetings P',mao—ieor This praject ooi IM Nthe Anal design for Me reaenrtF do aTSa.dh Glade Road (F.. Merrill Street SW to Tr k 2.0 Trathc Anatyaia and )",iln Highway (M) 15. The 9-al of this project is W assist the City in apmpleting the desV1 for the imp—ementa to Sarah 9.0 4.0 Preininary DeNen and GeomeVio Layout Roadwaynesign Grade Read sMlm hndude rut reopnsW [ion for a mirrkoundaEou at the CoshWwe amenm. Improvement. to the G.0 GrainaQe Oesign ebsung signal and pedestrian ramps at the Intersection of TH 15 and South Grade Road are Included. SRF trill coordinate with City staff m plan sheetdeveropmerrt for threes improvements that win be packaged into the larger oanstrWion plan set prevlousD/desig7ted by the City west W Muri Street. 9ou1111r Grade Need wA be designed to MnEOT State Aid etandarda, Nmixt as noted herein and roll a silt of Vafric. roadway" drainage design services. The probed alsoIadudes Wwdimdw with Mrh00T and the dey *pmerd of a Staff Approved Geometric Layout pa MODOT raduirem W . Ugh Ling deailgr and anaVuctim plans wig be devdaped by City of Hutenirlaen. SAF WNSULT GGp011P. W— RM,NFeRa,— Prn—. 114572.PP3mm0raeenead Fhal.� MI111NEW OLIS. MM 129201 a SRF Consulting Group, Inc. Client pry of Hutchinson Project Saws Grade Road- Final Design TASK W. IASNDESCsPTION LO Prefild Managmunt and Mawrlp A—unoSienc Design Dteevpn: 0 Momhs;a o&t 2018 m lanuary20.t% - Meetii Ce with the City wit be held at HutOwnimn City Cirfir - In per,o i meetings wim SRF, the City and MnDOT will be held at SRF or Hutchinson City offices. Skype meetings Wit aim he utillled. • Asauneinn... N mealiedl, inth properly o,w, - Assumes no open house meetings CLmtOetasrabres Meeting Spsce fer pwjed Meetirrpy - Staff Participation In Pfoisct AcWtiee • Meeting Agendas, Minute, sad Matedars 1.1 Pr jest Manaprnera General d ytedayprogm meragemad and admhg Dauon and warx planning mhedute and w diriatlea oataske- This includes reyeYargbilling and irwo:te niorniation on a momM basis. 1.2 Origding Project Ooardnatipnmth MaDOT 13 Projma Meennge - Attend 1 profs t kick-0 meeling( penaonJ and S coordination meetings. iptiizing Skypej with the City to present project findings, plans and receire MMMenta 1.5 Hours par n)WirW with 2 SPF Usti plus gravel awsHup tlme- - Attend up to 2 additional naWIaV virth MnDOT Willmar office- 1.5 hours per meetin¢.dm Z SAF staff piers travel ens Mup time- 1.4 DeslO Ft view Neetingwth Coy of Hurdiine.n Cky C4UftiL Prepare for and attend 1 deem review meehngwim CityCoand. Rmpondm prgapt rdued qu-barns. Assume no eddihpnal graphics needed and layud will be used for pnesankxtlort Assume 1 MA pefsm anerds mefA ft ii giudirg travel and setlm lime, 1-5 Admoister pn jea rWQC plan s13E.QsIasLshk; - project M-kinglPartlapation . Pr.je4t (WQC SUBTOTAL• TASK 1. ATTACH040a a Page 2 w9 Work Twiks and Person -Flour Estimates W IN I Cme W Iling Croup, Inc Ue72-PP PRLNWF- =iL A.S W,. ASIOCIATE SR_ PROF PFIaF_ TECHNICAL CLERICAL TOTALS 2 10 p a p D ❑ 12 $2,034 0 2 a 0 ❑ ❑ 0 10 11,344 0 12 15 0 0 0 0 27 k3.906 p 5 o p 0 0 0 6 4840 2 2 a a a a a a $690 d at 2S o 0 0 0 es $8,834 11 BT] PP_$.MhC+adrRwd_Fnal.+lld[ SRF COHS11L TING aftapP, INC. ENGarEEeS AND PWINER3 MINNIEAPOLI& La! 7n9T0ae SRF Consulting Group, Inc. Client Mot HEitchlnson Prooct South Grade Road - Final Design TASK N❑_ 213 Tretic Anabws end DesW Assumatlwu • A Roundabout JuVillcatlan Report and Arm an ICE report would be sukiciem}or the pr.Ppsed wynktolndeba on $auth Grade R.aa • A Signal lrestlfrcatrwl Leter, not afua ICE or SIR, will be required for the irlt.m,Alon or TH 15 and SD.th(Geade Road since the erasing signal wiH he reylsad but its fuMOI10P and need remalna Me 3arrn ea current wndtiow. Ira M ICE wSIR w reyu1Md by MnDOT, adclllw2l effort will ha nestled that is not �saws f in thm—ce - 6mcOg34Clgl plen.10r Tft 15/$nuth Grade Rd mllbe provided by MnO❑T orthe City M CAD a POF lo—t. - NpternWatysignal will be requbed at TH 15/$o Ah Glade Rd. Side•street OT aE• way stop wiB be employed at this intemectlm &wing mn.truction, Any cherige w require a wnsun--ion wmpe aryalgnat at We location wO rasWt in addrtionol ettat that a Ft in this sows. • TH I5/swth Grade Rd a� revisions will iFKWde replamrnem of e>vatrng cabinet and cordroier and the relocwtlm N replacement of two mast arm signal pules, Ewstingaignel imraatructure aYl! be reused wheneyar poaaihle. includesuPg.d.stosiomllw AP3/A❑AFe4 remerRt •padeatruntoWdoen timer., end provisions for Flashing YNlow Arrow operatlorn. - Assumes U.N. volume Information is availebk and weld not need to be -%.tad, rilam Deliverahlea: N/A 2-1 RJR Report for Rourdsocut 2.2 Signal J-9ifl0ati n Le0. for signal Rerielop 2.3 P.deeOlan MOW System Dealoi 2.4 Ttarfc Slgial Rwin ion peelan SRF OeW—b"'• Draft and Fnal Rounntsout lusdRration Report • Draft and Fnd 5thal lustifcafl" Letter fvr TH 15/$*uth Glade Road • Pedestrian Flasher SYSWn Plaha, Special ProYlsi0lvs, end Estimate - Train: $Val Revision Plana $peaal Proviaiorrq MCI Estimate for TH I5/SouLh Grade Road SUBTOTAL -TASK 2 ATTACHMENT 6 Work Tasks and Person -Hour Estimates Page a er 9 WONT Cunwlliny Group, Inc. 11872.PP PRINORAL SR, ASEW, AS9nrYaTF SR_PROF PROF_ ]FCNHIn21 CLEWAL TOTALS FET FFF O 2 0 30 la ❑ ❑ s❑ $6.224 0 2 0 5 2 ❑ ❑ 9 21.036 0 6 0 0 10 2❑ 0 36 $4.906 0 16 0 O 24 75 0 115 $16.O17 0 20 0 36 44 95 0 210 $27,087 SRF CONSULTING GROUP, In0. L?MINE ER. AND PLANNERS 1 ra72 PP_SwWradrRa& Fhur#M MRRlEAPOLIS. MN W25 m16 SR F Consulting Group, Inc. Client: Gty of Hutchinson Project Scum Grade Road - Final Design TASK NO TAS1[❑650RVn❑N &0 PretMrlary oUND and aeotmob-le lemur A—mmons - Mn❑OT Level 11 w III layout required ono sera Epps • Tmp.graprac smvey6{if nesmed] provided by de City - Ams rm Parvinp, Ipt design —k along nosh side of 5utah Grade Road- {Araileble as an 0P11.me1 T..) - Assume CDmW U pyout is be;iy Tor refinement lm Pellmlrwry deefgm and 9--atmiavamL • A-m* *out approval mows at oisnict 8, na Central Office (GMU)review or approval mquir, • CAD platfa m used Miclo5tatim 552 Cant eelwerabps - fterlew and comment an Layout - TopoOapmo wrveya I.. naeow) 8.1 Fbr Cenpept D.dsvelop preliminary geometric layout includng roadway profiles, —se ... rims sad pregminary..OetryMlon fits Id—ify right or way and assamemt needs. - TvnWg mmrameras avchlded m layout Sadh Grade Road profile I .... mes no pr.f l- negured on TH 15) 3.2 Im<orporate pralim7nWy drainage design Irani laywA 1.$ Provide Tnf% fedmw of the {sypul,fcom comments. determine dieposinen and PeROfm agead uppn fe19skns W 1WWL 3.4 Preseht reyeu[to me PMT, receive mmmenta and revise layout. $.5 Suhnat layout to MnDOT 016trl<I8 for review and comment mcam oemmeMs, dettrmkm diepesiUm and revise layoyr as needed. 36 Submt Small.yan to MnDOT f.r app—A `.rflf Denver&& - WDOT legal ll w 114eomelflo Layout yPOF and up to 4 p&wd /outs) SII BTOTAL-TASK 3 ATTACHMENT 5 PNw i my Work Tasks and Person -Hour Estimates V IN a C.—Otiryl C.—P, Mc. 11er2.PP PRINCIPAL M ASSOG AS+•MAM 5R, PROF PROF_ TECHNIGL LLEEM MAls E ❑ 1 10 0 Ss ❑ ❑ 46 $ages 0 2 ❑ 0 4 ❑ 0 6 $720 0 4 2 O 4 ❑ 0 10 111,308 0 $ a 0 6 4 0 17 $2.172 O ❑ 6 ❑ $ 4 0 18 12.112 0 0 2 ❑ a 0 ❑ 6 $Mfi 0 10 24 0 61 a o Los S"736 11a72.PP matlr❑rade6estl FTN.sH. SRF CONSULTING CRUIP, INC. E11(3MEEms ANm PS•VN!(Rt r/NNNF.APOLI6 RN Trly ml a wTTACHMENT a P.R. S of SRF Consulting Group, Inc. Work Tasks and Person Hour Estimates:- 1 Client: OW of Hutchinson in Soufli Grade Road - Final Desidrl Cons 11mr, C—P, Int. 11812.PP 7 SK NO IBSHDescQlrnoH PRINCIPAL sR. Assx_ ASSOCIATE SR, PROF E82L IECHNICiV. CIO �+.i I479L5 EST�FEE 410 Roe" DOGW • Dayio•DSy QA oversight w11 be pert—d by &enlor PcejadataN. • For the purpasa W Nis Wak,'mapr ytii[isa'shall cpnrbt al wi.wtey, pybi* or cammun roopereu'! owned aanemlSrawi lines and fad W es far l Winn, elecVlcal energy, yaaellne. all, gas, wader, Steam, or the exdusl'rc oall.dion of sewage, and wMcn have the potential to monad project soherals or Influence tanlect d't oO. Drrerrt 1-11 16 vne rya ivy br City - tillitymeetrt.gswi be lead by Its City and will be Wd atthegpr Otgtas. - City WE provide CAD file setup files for AutaOAD including sample plan rheeq far format Conownn nce. - City Will prepam all ROW base maps and e#iihita rl[eded fw acquis,WA, - Technical apepflations will he provlded 4 the City unless otPwwv ae noted. SW all pieana a MnDOT Worts "Win Pubic ROW PeniiiL - Thera will be no City Sanitary mwerand Waltman wcrk as part of Lis work, [Scope Inckida adjuamtenja to 2 nra hyd"2) • Prnjea bare tees wa be derraered fin AutoCAD formal uslrg AumCAD Clrll30 2016. No proposed TIn madd is itorruded with the dekrwable. - SF•Q wll be dodaped by the Clty. SRF will preWde f,,iled Fat of pay dams and nuandgies for Chine. Assume no gya" Whtdatim% riau:ad. - SRPs design urll Include de sign from Metrll St SW to TH 15 with soma wow On the east Slde of TH 15 and the Casrdtf entreraca, - Final design based upon MnDOT Staff Approved I,aypt4, - Cltyto mlea eriapnp, L41 Wenewwk 200' north and south of south Grade Road along TH 1D and up rhru Odjdand Avenue. 90% and 100%plan wbmiuel packages for AdnDOT revlt r. - South Grade Road erased to IMu traffic between Mepill Strew and TH 15 during const udloa - Ptaposed DTAIfnN model fa crachlne conhol is not reciulred Chen Ddirerahkm • Co Record wry As•Dtilt Drawanp - Meeting Space for t1b111y Cowdimtion Meehne - ToPo#aphlo Surrey and box file • technical Spsclhlghons - Dtlity base file& for revlew - In place utdity Wbulatima for revlew and comment - ROW base mapping and exhib¢S t^ •- for acquisition, 11 eT2Pp_SeulhGYadeFaae Fin.LN. SRF CON3111iriG dROUP• INC. ENWHEEAB AND PLANNERS AIINNUPOUS. MR yl2 sl1 SRF Consulting Group, Inc. C9ent Gry of Hutchinson Pfo100L South Grade Road - Final Des* TASK NO. RaKDOURMIR - City will praduce the following plans: In pace topography and utility plaits Statement of eatirrtated gmanUias based on rNr1D0i Standard Construction 50"W ioatiwte 201$ Standard Plan ski" SYanoerd plate flats and —nstrud ron soils nwet Eno—e. Eatlmata of Cnc[ 4.1 Utility Caoidlwrtlon 4.LI Perform qualiWtiye review of City provided prlW o Wlilyfaee- 4-1.2 Attend 111 Ciyladthilycoordination meennZa City of H4ch"nn City 0fri e 4.1,3 Reylte titility plaits t 4Ued on Utility owner Cannents. (Assumes City will update basefilaa and puns. SRF hours eh"n for coordinali" wo City) 4-1.4 Perform reviewof City developed utihtytabt !Jaire, idenLifywhicn ubfitisa will he affected due t4 COrwbu Lion 4.2 Final C-il r 4.12 Prepare the fallowing plan sheets, pepoing ocordnnanim. Ie be Imarpwated into City Wan sat - bpical Sediona • Fkn l Plan • Cortetnicann Plan and Profile - Mlacellenewa Details(fir& 1prdnant rcl—tes and mint roundabout medians • Soft and Striping Plan • iud Est lisrlment and Eroalon Conual Plan - Intersection Details (Merrill Street- CwhWlae Rdbt, TH 15) - Pedestrian Ramp Details [Merrill Street aTH 15, total cf b..nips) - Traffic control and stagng plan sheet for TH 15 and$oulh Grade goad. (Amume South Grads Road dosed to Ihtu batfic, TH 16 remains open rpth rum Jana dvarueam S4rth Grade Road 4.2 2 Provl4a guidance for the devdePmantofSEO Pay items, standard ylatm. standard plan sheers and conatluCtIM soirs notes, *wme City amends Ineir SW and CO/rfUucUDn Notes plan streets for addltwnal information), 4.2.3 Prepare guaniitiea for 00% plan wbmhtal and submit to City far Inclusion in await[SEQ. Provlda esb bated pay item pnit Costs mCity tar Use in preparing the EnRlr rs Estimate of come ATTACH W B Page 6019 Work Tasks and Person -Hour Estimates W 9N I CnnrullMg c—'rI , IN. 11$12.Pp PRINCWAL _ &MMIM g TOTAIS ES1 — �� PfmF. TECHNICAL 0 o a 0 6 0 0 10 11.080 0 0 4 0 0 0 0 4 $604 0 0 2 0 0 ❑ 0 2 $252 0 0 2 0 6 0 0 9 3$2$ 0 2 28 0 115 i6 0 161. W.266 0 0 4 0 ❑ 0 0 4 $504 0 0 2 0 12 0 0 14 $1,404 PLAN110?2.PP SeulAQsdeRmtl foist why sUCF CDHsIJLTINO CR❑uP- INC. EN01WME AND NER$ MINIR AP0LIS- ski 7!MOM A17E G MEW 6 Page 7 e19 Consulting Group, Work Tasks and FeTsan-Fi❑ur Estimates CIIenC client City of Hutchinson on Project: South Grade Road - Final Design [oreuulrgj GRup. vet. 11572.PP TASK NO, iASI(nESCRWnON PRINCIPAL SR Asm;c A$$OCKfe SR, PROF pRGF_ TiCHMIGIL C rRirai TOTAL$ ESi FEE 4.3 De isf? ep4cial prerisian tied for corrshuctlop Kerns related to SRF prepared ❑ 0 16 ❑ 0 0 0 16 $2•016 plan Shoes frwn Marrlll street W TH 15, Assnme City will develop firs[ cin or special provIslona, haled uppn 2018 Mrr9❑T speri}jWlom. arM SRF le mlew and include additional as needed. 4.4 Perrorm QC Ravi- or the 90%—stiyctlon plans (Assumes reVIG 0 enure plan 0 2 6 0 0 0 0 12 $1.476 Set City and SRF sheets), provide wperrenta and make reulslom as needed, 4.S Clly to wbmit 90% plans, Enpnsees Estimete or Cost special provisions, ❑ 0 ❑ 0 0 0 G ❑ 40 attachmenra (SA theekllst, Lab SIN— Request and other I— as required}t State Oftke Tor review. AmSlate Aid submq plans to MnD❑T Dle ficta for Imetional poop feww. (No hours prerded for this task) 4.6 Recel" Stale Aid and MADOT functional group review mmn nts for 90%plan 0 ❑ 4 ❑ 6 2 0 14 41.566 package. Renews ants, determine elsposition and revlse pans as needed, {Assume 1 round or reuhlo betp-o l00%submgtarl 4-1 Prepare 10M quantities, eparal provisions has neededl Tor inclusion In overall 0 ❑ 0 ❑ ❑ ❑ ❑ 0 t0 Mal docranente. 4•8 Suhmtt Thai 100%shored plan sheets, rr—�itles and Special pmwelons to Pry 0 o a ❑ 0 0 2 6 SE70 for preparation oa final dose nra, 4.9 Assist Clly with answering tenirataor bid related questlwL Estimate 20 hours of 0 0 15 ❑ 5 ❑ ❑ 20 $2.370 aaFlS(iimm laiM I addendum 0 naededl. 4.10 LonWrt project baaefiea and plan ahmta from MkWStauon mAuWo &AD and 0 0 2 ❑ 6 0 0 a 1828 send e[acti—ic copy to Pry. SRF Wlft,ables- - 90%and 100%Final Alan Shaer$ (w mduslon irdn City pant(PDF I—L) - 00%and 100% plangwtitles end estimated unrt Costa far ❑dyprepbed Engonees'a Estimate (Exoal apF.gdaeee0 • Partial special Provisions for items Isick asisn into Dirision S (big Word) aa6T❑TAL•TASK 4 0 4 99 0 1.82 1a 2 279 $A754 ERF CCRMLTING GROUP. ANC. 118K.PP_s- dOR—LFhal.rlsr EHGa1EER8 ANp PLANNERS MIHHEAP❑LIS. star MS2oia SRF C insuftingGroup, Inc. Client City of Huhcnlns0n Project South Grade Road - Final Design TASK tt0- 5.0 Dialris"CMIP Assurnot one• - Assumes wee of Atlas 14 rainfall data, • Disturbed area and impervious coverago changes wdl he provided to the Clry and included In The SWPPP and NPDEE Permtior Dte o tall project The CBywi1 Complete the SWPPP and apr>H roc"Np0E5 Demur- - State Aid criteria for maximum albwohie spread of rtnoll and storm sewer deslilAWillbe used on South Grade Road. Trunk highway 54n4atds will be used on TH 15, - No ponxl~ Ydre ll be qured. • No craven design VAN be needed, - No allabais of existing storm sewer system Is required Assume new storm m rer can connect to existing storm sewer tnYnk lines at prWct kmits and existing storm sawv has sudcien Cap"- - No design of parking lot dralr age system lC.lAvisw FaomJTaco BeIjCh"ropractor, Anybme Fft as . - No reports.0 he retwroci C11eH DeltiSK. ea' - Storm Sewer A.sSullts or Record Draw gb 5.1 Coltect and Review Available Data for the Corridor - Psdorm a field walk to renew exIVIng Conditions and prepare -y re4uem 5.2 Per(eMl Latch Basin Spacing Analysis 5,3 Perform Stone Sewer Trunk Line Suing SA Final Design 5,4,1 Prepare the following plan sheet& pending rwordinalwn, to he ixefpofated into Orty plan set - Dralnage Plans • Storm Sewer prolitas - CM l" Standard Detass - Oralnage Tabulations 5.5 State Aid and Trunk Highw.ySubmittal a7F Der arahtek - 90% and H 1 Plana tPDF format) - State Aid Submittal package (PDF tafmat) - hunk HWMAy Computation Submittal (PDF format) SUBTOTAL- IA5K S SRF CONSULTING cR01A, ING. ATTACHMENT P Pape a or Work Tasks and Person -hour Estimates I [ue d4ifiA Growµ Inc 11872. PP MNCIPAL Sg. ASSOC. ACL'xleTF SR FIR EME TECHNIQL CLERICAL T07AL4 0 A 0 0 30 ❑ ❑ 14 $1,632 0 5 0 0 25 ❑ ❑ ao f3,240 0 5 O 0 20 ❑ 0 25 $2.760 O 18 O D 50 10 0 78 $9.294 0 5 0 0 15 0 0 2O 12.280 0 37 0 0 120 in 0 1151 $19,206 11 BT P_SooWoadvfto Fhnr>anu EN- AND Pl,AHHERS MHRFlI om. MR 7r,gwia p rTALHMENi B Pw g a g SRn Consulting Group, Inc. Work Tasks and Person Hour Estimates �� I Client City of Hutchinson ftled: SOHLh Grade Road - Final Deslln G..�u7lhryL Group. Inr. 11872.PP TASK NO. PRINCIPAL $R. A%OC. A6SR_ PROF PROF. TECHNICAL CLERICAL TOTALS TOTAL ESTIMATED PERSON -HOURS 4 us 140 35 397 131 2 air AVERAGE HOURLY BILLING RATES $177 3168 1126 $102 $96 $147 IS$ E6TIMA7E0 LA9OR AND OVERHEAD $708 $18.144 i17.640 f3,57O $ae, 112 919.257 $166 $97.597 E6T11MTEp FMREGT NONvALARY EXPENSES $ 415 TOTAL ESTIMATED FEE $aao12 ESTIMATE OF DIRECT NON -SALARY EXPENSES' WEAGE Fv—1 vehicles 6oO Mica® $0-545 $527 REPRODUCTION: Copy DuPwAtlo. 200 CPPre%a $0.10 $20 W. Copies 50 Copies 0 30.35 $18 COMMUN W ONS, M.A. MP—. ELP $50 ESTIMATED DIRECT NON -SALARY EXPENSES $415 $LIMMARYOF=TS: lA Projep ManeQAmem arW Meellnp 2.0 Tram, Analrale yip Grsipr 3.0 Ple4nlr ry Design and Geomnric Layout 4.0 Roadway 0"Ilp S.O Drainage D"Ig. PRINCIPAL SR.A$SOC ASSOCFAT SR EIDDE PROF_ TECHNICAL CLERICAL TOTAL3 1 708 $ 5.208 $ 2.848 f - $ - $ . $ • $ a.814 3 S 4.368 $ • f 3,570 $ 5.184 i 13.965 $ $ 27.087 $ - f 1,680 f 3.024 $ - $ 5,958 $ 1.17$ $ $ 11,736 $ - $ $72 $ 11.718 $ - $ 15,652 $ 2.646 $ 166 $ 30.754 $ $ 6.216 $ - 3 $ 11.5$O $ 1,470 3 $ 19.206 $97.597 l 1877.PP_SoMM3radeRo� Fl�Ww� SRE GONSULIP LIIN6 GRO.IHC. ENGINESRSANOPLANNERS NNNIWOLIS MN HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Calling a Special Workshop Meeting for 4.30 pm on September 25 Department: Administration LICENSE SECTION Meeting Date: 9/11/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on September 25. The Coalition of Greater Minnesota Cities (CGMC) would like to give their annual update to the City Council. Bradley Peterson of the CGMC will be present to give the update. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:30 p.m. on September 25 for the annual update of the Coalition of Greater Minnesota Cities Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL_ - Request for Board Action Agenda Item: Purchase Order 19824 - Fail Street Repairs Department: PWIEng LICENSE SECTION Meeting Date: 8/28/2018 Application Complete NIA Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 Ucense Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In April, a purchase order for street repairs was obtained, The balance of that PO ($60,000) has been expended for Streets & Roadways. Budget remains for street repairs, so approval of this PO is recommended by Public Works staff. In April, the two respondents to our pricing request were Wm Mueller & Sons and Duininck, Inc. I contacted them last month for another quote, indicating that they could update pricing from their submission in April or submit new quotes. Duininck, Inc. had no changes, and Wm Mueller & Sons increased their bituminous price to $62. Historically, the quotes have been so close that we have used selected, representative past projects and applied updated pricing to determine the lowest pricing. This year, in April, Wm Mueller & Sons was $2,053 lower than Dulninck, Inc. After updating pricing for fall 2018, Wm Mueller & Sons was R1,290 lower than Duininck, Inc. We're hoping for a good, long fall season, as there are a number of repairs we hope to complete prior to the end of the 2018 season, HOARD ACTION REQUESTED: Approve Purchase Order 19824. Wm Mueller & Sons for $60,000.00 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included In current budget: No PROJECT SECTION: Total Project Cost: $ 60.000.00 Total City Cost: $ 60.000,00 Funding Source: General Fund - budgeted 100.4302.54360 Remaining Cost: $ 0.00 Funding Source., Q�o� Purchase Order Number QF PURCHASE REQUISITION 1 9 8 2 4 7AZ=6 depi rtr1"t- 100-4302 Rc.C.ounf #: 54360 jte: 09/07118 SubnaittO by: John Olson Check the Appropriate Box. Is Item Budgeted 1 1 YES [ ] NO If not budgeted, where will the money come from? Deparlment Heats Di. ector Finance Director City Administrator VENDOR INFORMATION Invoice To; Attn: Public Works Department John Olson 1400 Adams St SE Hutchinson, MN 55350 Shipping Address City of Hutchinson Public Works 1400 Adams St SE Hutchinson, MN 55350 vendor: Address Wm Mueller & Sons 831 Park Ave — Contact Name Phone No. Corey H 952.467.2720 PO Box 247 Fax Nb Hamburg, MN 55339 E4ai1 Check if only source available and state reason ❑ Check Box ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 I_S Streets & Roadways: 100-4302-54360 60,000.00 $60,000.00 — --_ — Comparative price based on 3 past invoices was $1,290 LOWER than Duininck, Inc SUBTOTAL $60,000.00 T.AX.17 375%) SHIPPING TOTAL DUE $60,000.001 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By 19824-09-06-2018-PR-Wm Mueller & Sons.xisxPage 1 of 2 VENDOR INFORMA' `_ !N Vendor: Address ❑uininck, Inc. Contact Nair a Lucas Post 408 6th St Phone l4o. PO Box 208 V Fax No. Prinsburg, MN 56281 E-mail - ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 LS Streets & Roadways 100-4302-54360 60,000.00 $60,000.00 Comparative price based on 3 past invoices was $1,290 HIGHER than Wm Mueller & Sons .SUBTOTAL $60,000.00 TALC 7-375% SHIPPING TOTAL DuEl $60,000.00 VENDOR INFORMATION Vendor: Address Contact Nance Phone No. I"ax N0. E-Mail ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL SUBTOTAL TAX 6.875% SHIPPING TOTAL. DUE 19824-09-06-2018-PR-Wm Mueller & Sons.xlsx Compolffuva pricing <Sascd on 4ctud past Inudrev Wf% Nkn*n &SOriv, Oulnkldt, Ine., Hewkur& AN Prlrlshurg,MN sb,strnhrdemp S% 4L06 321SO 310&k de4e,mp a" lIMM i$SA0 4r4410.1m ads a.W 94A0 94W L2e4d/gWn353d4 1.00 WILD 110.60 Sfal M&F 13a 13F.00 204,04 F44e AAA i 50 10A0 210.Qa AvINIt DkUt6F4ar 0.75 1i0A0 IM.W A*hAOfetrl - 0.73 339.09 96.7S 5q"", bsdw 1.00 MAO 31S.0O "-d-leader 3A9 1G5,m 105m Skid-glw bSdw w/ mill w h4r4m4r 1A0 140A0 140.00 %W-MWlo;dwwl MNWr WWel 360 1"Op 16CO FO IN e0A0 MOW Fomrrae 380 wl.dtl 74aOa Ishm-Grw Jt$ 3134 6dA0 WOOD Iltb4,rrap,rwal 11 30 69.0a 747 se txl •rF410e 4,04 60.00 140A0 ubor-7rdllto 4A0 900 250.90 il/919RumNWsm&1 209 61A0 d9dae9wur mla 20a 6000 120A0 re lowu Iris G 911/06/35 4143.50 2.E72 25 SNdswlM dump 400 41.00 324m Bln41s-4aladump 4.00 81060 440-06 4eedivAl4t pets a.g6 94,00 26100 ga9d/tant44}e 3.00 UJILM MA Ueadftlnt care 900 94A0 moo Q-441wed W. 3.00 1IO.09 330.00 nndasertrf*& ?�A0 43A" 249.Op reedonlen,r: 4.i4 Lou 134.46 am ca TMdemurt,N.k Boo as" 244m 7..dF4nw,r�amre >a0 530.00 530.02 Lo.bw asis paver 1O0 299A0 "OM Zen 349A0 r66.1) StalrOH4r SIM 13&a0 SIMM S"r4flor S.00 140,00 700.00 AWWtD"uler I 1W.80 39&WAObAhOhsrwl.r 2.00 129A0 "OLDO sWaskerkade 4.0p 11500 4"00 5&1.du f 1.4! 4.00 305.00 6]O,,W sw"lu loww w/ mtt ar he,.mnn t00 540A0 14AC0 Sk-t- kidder W1 ME st hamecer LW 1e4.40 16A00 Pw4m4n Om 6000 640,00 Ferarnta 0.00 KOO 67200 Labor-Gswel 30M 60.00 U0000 3Abor-CQ irr41 seine 65.00 3.MI20 41/31 "-d-w mhr 97-M 62A0 4,154m "I hmunMooa Oda 461AO 6060 41p24,00 Fw Invoko 415r-385 OS/r 7/15 11,414-00 14010.00 5hns-ashdnmp 4S0 F1AO 36450 SIM$maledump 4.10 110-00 496.00 43wdA20401aaln 941) 94M 742m gwdjlum axta 9" 110.09 330p0 4ad/grhn anlo M 94-40 PRJDO QudgwAt smle 3.00 SL0.00 3'd00a Leelkw,MI9 Ve er 4.00 295.00 11 W-00 Is4boy1516ft"t 4.00 3a3.011 1,33i no asdedlm 305 136,44 SIAM see.1 Fdlr 3.75 146m 575.00 A,ph40.Udbvror 2A0 Ii0A0 %000 A3p1wk Ldarrlburw 7A0 129.00 25860 316d3twicadcr 77O 11SA0 40730 111,6".Msd.r 3.50 11500 482,50 31ddwbm lceder r:/m[-m hs nm:7 750 140p0 430.Oo S59duser, ked4r w/mill 4r Wmmw 3.50 144.00 S74k00 LWO. /irwor 1A0 17440 17a.06 Ic4r WIFOhr !AO MAP 145A0 For m 7A0 a0.00 549A0 firemen 7Ae a4m SOaAO wb*7 fi eral MIS 40A0 a75Ap lahnrd.nn.n 13 75 65,60 69a.15 41175 Opium lFgyr mix 4?00 6d.00 3.400A0 43/31 06Wnfna+u rah 44.00 "A0 X400AG per Ipv4a.,4 PIS-5eF W/3U/15 7,%t 00 9,473. 15 Pol4d pr i FP�r4 pn1o11Na Ir.ypl(p, 11r46SS0 27�nS.90 i 1. CanHader Is to prvLact reiNcEeeaAdpedestrMrtR, Cerrtratlor Is MP*F4lbla to Prolatt unaured PMFncf0- 2. WtUFNIMIS ed&m W bOsaw wale a nor "Mind baek tosm" Pwevamt rwA o raimhe Inabiled who pstftq. H. rrkstlar ramberlal to be disposed al am dbraaed by the OW, a hat of Creakrlde Salk or the C110 Ptbse VAwb facMW, 4. Iatali In mebch Qth tVAtea a minbmam of 4 R Wm of4lAl 01kumht= MW (FG W1q ar eguWasmt S. C=P=t agreAetabus matarki p icwr c Rakdiakrg. Cerr*sd paer mant follaamlarg patdi toasrarse a ar-waLh beftwort batwmn cmUhm and Ora paumnmt S. kdaw140fhe eaa k to in a dam Rea ffaRa f. Entunso) dams ee"rvalrslte 4 rwmyAA uA dlapeaad of I Sr�vaklGr'c�ar I�itmlce fartltework 7. Warkto becarnpie W ea won as h PracbcMeafter the GIs Issues a work order. Cantractar rnrntn puN city if repairs edE ba delryad more than t"weeks. A. Work Wbe Mmkod to the Oty uz t finte and rnv a ls. Invoices are topmvkft d&W for*tA kndM&W kmftr IdeapPladan work raw"ob. Aatet._PtidretgES( vmaats I. Workis tube Wmkad to the ptyaaln Wars lstad below, plus odr■r tb me st dme sand wo tarNla. brAAceswetoprevlde date[ for each IodtAdmnI lac:Van. 2. Agragafa a" bWYmingus Mebalah WkW4 dam net IrK" bucking. ThuddgE Is to dermanfW for an an hnerq brats. 3, All equIpwAnt ragas are to Itdude opetamr mnd fuel. 4. Prka below are fOrthe year. PAeu maybe subjadttmdanga In faef or bltuminous prices. MbdKW prWngis to be agreed upon r►penrb&V. 5. Wi oaetrac edweek, Maothaated by theCtq, is in he bfiWd atemtplus SW The subeaatractor's acme, contact gtbirnatlom and Invokelgrtdng Is mite Imckeled. Writ Mahler LI sane, Nwpck, Lne., HOMML61111: tkenburg, MN 6111sucki" Prfmbum MN FORIMAN S/hr S am FOfflW M S/hr S &LOD LA00R-GOURIAL Viv S E0.00 IA9OR-OdNSPAL $/hr $ CsS.00 LAWN-7MFACCCUTROE $/hr $ so" LAN" -TAAFiICCONTWX Sjhr $ 65.W SUM GRANULAR DORROW Ton $ 4.00 !iT><CTGl6AIMAJ1R80RR01M To* $ 5,00 RECYCL#aWTMI10U5/CDNCRETE Tan $ IFAS IrC{'YC2E0 KnXMINOW110000111M Ten $ 10.00 CLAU S IOMCALIS O LIMINTONE Ton $ 11.10 WM S 10 KCffi D Ur1ESTOMMI Tan $ )AA0 4y31 NITLIMNW5 MIK (PG WZAJ Tan $ ".OD Ova WMNWk" MLK (P6 3! 2Aj Tor $ 50.00 TACKOIL Gal $ 4.00 T"DR. Gal $ 3.50 TOPSOR,SCREENED L: $ L20O TOPAN.=KOKO CY S 30" 1SACIOIOE, CAT 320 OR EQUP4 :MT $AW 5 1.ER00 RACKHK CAT3?OOR EQTAVAUf3YT $Ar $ IMM IfIKIUfOf,CAT330ORECIOnAUNT $,W $ 11117,00 allIM10% CAT 330 OR EQUIVALENT 5/hr $142.00 11ACIOROLTRACTOR40ADEIR Slhr S 110.W GKI[i M1111A MMI-WADER W S ISL00 bA"GRAt3ER $Arr $ 140.00 MOTORORADER $Ar S 175.00 UMDER, IAT IM OR WPAUMT W $ M&W LOAOERL Win 04 EQUIVALENT $jhr $ BLOO LOADER, CAT970Oft EQUIVALENT W* S so= LOADER, CAT 7JOOREQWALENT $►hr 52OL00 WAWk CAT 9*0 09 FWIVALENT W $ 130A0 L0AKkCAT91001FCIAWALENT SAIr 8Exck SNOSTUR LOADER $An $ 11SAO SL005TEE111 WADER SO* $ W&DO SKIOSTCFA W AOM W/ MLU,OR HAMMER W r $ 1"M 1KRLRITEER L MOM W/WLt CA HAWAR $/hr $ 1E4M DUMPMtkLI S"LE-AKLE $/br $ Sun OUMPTRUIXSINQLE-IIRkE $Arr $ 170.00 DLMEPTRUM TANDEM OR THE AXLE SAW $ Lty,pO OUMP TWXY, TAfM1EN1 OR MAXLE $/hr $ 13&W DUMPT11R)MQUADORQUWTAX1.E Slhr S 9&00 DUMP TR=Qt1AOi7RQUINT AXLE SArr $11fLom TRUCK.WATER $Ar $ 1ULM TRUCK, WA70 $Air S IMA TRUCK ASWMLT OtSMUTON W $ 1IR03Xs R AXK AMPNALTEGTi1 WM $Air $ 32Mgg PAVER, L101OVAS1S OR EQUIVALENT $Ar S 239,00 $/hr $ 3LOLOa PAVER, CRT ffawOR ECVK% EMT $/hr 5 370A0 PAYER(, CATAP00000R 8WWAkW OF S nue PAVER, CAT AP10000ORECLUNAL5" $Ar $ 463A0 PAVER CAT AP1000009F(ktXVAtENT $Ar $S1113AO ROLUPk STEEL WHKL $Ar $ ANXIO R0W!R STlM1 WHEEL $Ar $140t00 STFIEEYSWEMP,PICKUP TM $Ar $ 125M STR VFftM NZUPTfPE $/Mr $I" TRAKER, IOW Boy S/hr S 17600 TNAI VK WW LIORI $►hr S 1#Oa John Olson From: Cory H <Coryh@wmmueller.com> Sent: Wednesday, August 22, 2018 11:57 AM Ta: John Olson; Brad ❑roege Cc: Barb D Subject: RE: 2018 repairs John, The only change we need to make is the price for the bituminous. Oil prices took a significant jump in price about 2 months ago and have continued to increase. Up to this point we've been holding our price for bituminous but we need to make an adjustment going forward. Price for bituminous FOB WiVIS Carver plant wi�l-be S62.001ton foir the remainder of the 2018 season. All other equipment and labor prices will remain the same. Cory Hoernemann Project Manager/Estimator Wm. Mueller and Sons, Inc. 831 Park Ave — P.O. Box 247 Hamburg, NIN 55339 Office 952-467-2720 Fax 952-467-3894 Cell 612-581-1712 coryh@wmmueller.com -----Original Message ----- From: John Olson rjalson@ci.hutchlnson.mn.us> Sent: Wednesday, August 22, 201811:32 AM To: Brad Droege rbdroegeSOO@ aol.com>; Cory H aCoryh@wmmueller.com> Subject: FW: 2018 repairs Wm Mueller & Sons, City's thinking about another round of street repairs for late 2018. We bumped up against the first round's limits. If you would like to keep the pricing you submitted earlier this spring, please let me know. If you would like to update the pricing for this fall, you're more than welcome. Please let me know by August 31. E_ i FpP CO 0� �p �dyy � 8� ,p�,�i C iw�#t eppi e�oi1 Kf rV �r78�S N O Cpp� a u1 194� �7 pO�{ 1�7Djj � ypO� pC^�ij f" .-9 w a IN 8 800 y a c � a as C � _ iaE��'a cis �e a (A rn mrn m � n p in pl w ti �a q� 4 e+ a s m. a 0. E. F. Library Board Meeting July 23, 2018 Present: Steve Bailey, Carolyn Ulrich, Gerry Ginde, Kristine Leutze, Julie Lofdahl, Mary Christensen, Jack Sandberg, Katy Hiltner, Ex- Officio Review and approve minutes from the June 25, 2018 meeting. Motion to approve by Carolyn Ulrich, second by Jack Sandberg - APPROVED Old Business: Summer Reading Updates: Program has been very successful this year. Ralph's world had 150 attendees and Mad Science had an audience of 110 and had to be moved to the fairgrounds because of the rain. There is a non-fiction reading challenge that six children have completed so far. Sherry and Rachelle will give a full summary in the fall. PLS Strategic Plan (Head Librarian monthly report): Highlighted Goal Area = Outreach A. Provide outreach services into the community to publicize library resources and services. Katy and Jackee had a booth at the Senior Expo. They are trying to find new activities. Katy spoke at the Hutchinson Rotary meeting. An author event has been scheduled this fall at the Senior Center. Rachelle received a Future Ready grant, which will partner her with community members. B. Provide services directly or indirectly to patrons who are unable to use libraries in person. Books are brought monthly to Cedar Crest of Silver Lake. Caregivers come and pick up books for their clients. Staff does many research requests over the phone. OverDrive and Libby are available for patrons to download e-books. In addition, the library does share information about services for the blind (MN Braille and Talking Library). Goal is to look at other sources: puzzles to nursing homes, volunteers/staff to deliver books to people, a puzzle table in the Teen Corner. C. Provide technology connections to the library which are available 24/7. Library is set up for that with website and Wi-Fi. The City also put Wi-Fi in the park for it to reach further than the Library's Wi-Fi. New Business: Library Safety Training: The library staff had safety training at the beginning of the month. Officer Aaron Berry, Fire Chief Mike Schumann, and facility manager JJ Verhey presented. There was a fire extinguisher demo. The information was very helpful and will give the staff a better comfort level on what to do in an emergency. The library always has two employees in the library. Should a defibrillator be purchased for the library? Maybe the Friends of the Library could provide the funding. Upcoming Summer Programs: The final summer programs are Paula Kirkpatrick reading in the library this coming Thursday and the Schiffelly Puppets on Thursday, Aug. 9 at the State Theatre. Friends of the Library are sponsors for the Schiffelly Puppets performance. Park and Rec Brochure (Fall Programming for children, tweens, and teens) A new item for fall will be a partnership with 4-H one Monday a month for a K-6 craft program. Coding Club will be one hour a month on the second Tuesday of the month from 4-5 p.m. Because it was so popular last fall, a Harry Potter party is on the fall schedule again this year. Rachelle is planning a November Escape Room for teens. 100 Books Before Graduation for teens will also be launched this fall. Coming Up: Friends of Library Annual Used Book Sale Friday and Saturday, Sept. 14 and 15 The Friends annual book sale is part of the Arts and Crafts Festival in Library Square. Board members were asked to please contact Joyce Beytien if they are able to volunteer for the book sale. Library Buzz — What Have You Been Reading/Watching? Kristine: Give a Girl a Knife - Amy Thielen, author from Park Rapids. She also wrote The New Midwestern Table. Donna Tartt - The Secret History Gerry: White Tombs by Christopher Valen. The Last Wild Men of Borneo. River of Doubt about Teddy Roosevelt, who almost died on this trip. This was also a show on PBS within the last couple of years. The President is Missing by James Patterson and Bill Clinton - it was not a bad book. Julie: Badass Babe Workbook Katy: She is reading for One Book One Community so cannot tell us what she is reading. Mary: Audiobook Kate Remembered about Katharine Hepburn. Wells Clay Book of Poems is a small book with Hutchinson connection Carolyn: A Skeleton in God's Closet - blew Christian world apart, great author, hard to put the book down; The Curse of the Boyfriend Sweater - cute book; Trench Talk - WWI Jack: Has been reading Everest books. Jon Krakauer book Into Thin Air. National Geographic's Everest Steve: Has been reading magazines about the political scene - National Review, Esquire, & Time Other: Presentation suggestion: Holly (Harsdorf) Walters; she lived in the Himalayas Jack visited the library in Ely, MN - it is a very friendly, newer library and the local meeting place Kristine had a patron talk to her about how loud the library can be and that makes it hard to do homework; Katy advised that library staff tries to monitor noise level and patrons are encouraged to come to the desk if they have concerns. Adjourned at 5:25 p.m. Submitted by Julie Lofdahl, Secretary Next meeting: August 27, 2018 @ 4:30 p.m. June 2018 Donations Book memorial from Shirley Wass $50.00