10-04-2018 HUCM Special MeetingMINUTES
Special Meeting — Hutchinson Utilities Commission
Thursday, October 4, 2018
Call to order — 7:30 a.m.
President Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don
Martinez; Commissioner Matt Cheney; General Manger Jeremy Carter; Attorney Marc
Sebora
Others present: Angie Radke.
The purpose of the special meeting is to Award the Mechanical Installation Bid to Fagen
Inc. for Units 6 & 7, Reject and Rebid all Electrical Installation Bids and to Approve Re -
Advertising for Electrical Installation Bids.
President Morrow asked the Commission if there was a motion to approve the Agenda.
Motion by Commissioner Wendorff, second by Commissioner Hanson to approve the
Agenda. Motion Carried unanimously.
GM Carter presented the mechanical installation bid from Fagen Inc. The original
estimated budget for this work along with the cooling tower upgrades was $3,558,224,
which does not include the $51 K in HDR engineering services to design the upgraded
system. Fagen Inc. came in as the lowest bidder with $3,376,037. An "Add Alternate
Bid", was also provided by the various contractors as part of the mechanical contractor
bid. If Caterpillar accepts the pricing from Fagen Inc., that amount will be part of Fagen's
contract pricing through a change order, which will be reimbursed by Caterpillar. If
Caterpillar does not accept the "Add Alternate Bid", they will be responsible for hiring their
own contractor to do the work.
Discussion was held about how the "Add Alternate Bid" could affect the project.
GM Carter noted that once the bid is approved, the project can move forward. If
Caterpillar approves the "Add Alternate Bid", there will be a change order created. If
Caterpillar does not approve the "Add Alternate Bid", HUC does not have to do anything.
GM Carter added if the bid is awarded, the contracts will be sent out and by mid next
week HUC should receive the bonds and will ask the Commissioners for a Special
Meeting to come back and approve the contract.
After discussion, a motion by Commissioner Hanson, second by Commissioner Cheney
to Award the Mechanical Installation Bid to Fagen Inc. for Units 6 & 7. Motion carried
unanimously.
GM Carter asked the Commission to Reject and Rebid all Electrical Installation Bids.
HUC had an Advertisement for Bid to open sealed bids on September 26, 2018. When
the information was sent to the contractors, the date of September 25, 2018 was given to
them. Therefore, HDR had to issue addenda #2. However, the addenda was incorrectly
labeled as #1. Now the contractors had two addenda's that are labeled #1. From a
confusion and technical standpoint, HUC would like to reject and rebid all electrical
installation bids.
After discussion, a motion by Commissioner Martinez, second by Commissioner Cheney
to Reject and Rebid all Electrical Installation Bids. Motion carried unanimously.
GM Carter spoke on Re -Advertising for the Electrical Installation Bids. The Advertisement
for Bids would be in the paper for 10 days. This process will put the Electrical Installation
behind by two weeks.
Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Re -
Advertising for Electrical Installation Bids. Motion carried unanimously.
There being no further business, a motion by Commissioner Martinez, second by
Commissioner Hanson to adjourn the meeting at 7:48p.m. Motion was unanimously
carried.
Robert Wendorff, Secret
ATTEST:
Monty MorrXv, ffresident