09-26-2018 HUCMMINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, September 26, 2018
Call to order — 3:00 p.m.
Vice President Anthony Hanson called the meeting to order. Members present: Vice
President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don Martinez;
Commissioner Matt Cheney; Attorney Marc Sebora:
Absent: President Monty Morrow and GM Jeremy Carter
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Wendorff, second by Commissioner Martinez to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Jared Martig presented the financial statements. Overall net income increased by
$13K mostly due to increased revenue from retail & wholesale sales and a reduction
in transmission expense.
Motion by Commissioner Martinez, second by Commissioner Cheney to approve the
financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich-Absent
b. Divisions
i. Dan Lang, Engineering Services Manager — Nothing to Report
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1. Continuing to work on 2"d Ave project
iii. Randy Blake, Production Manager -
1. Had the Electrical Installation Bid opening at 2pm today. Had four
companies turn in bids. Look to have a Special Meeting in the next couple
of weeks to Award Bid.
iv. John Webster, Natural Gas Division Manager- Absent
v. Jared Martig, Financial Manager-
1. Will be attending MRES Area Meeting in Alexandria October 24
c. Human Resources - Brenda Ewing — Absent
d. Legal — Marc Sebora — Nothing to report
e. General Manager — Jeremy Carter —Absent
6. Policies
a. Review Policies
i. Errors in Billing
ii. Pay Periods, Paydays
iii. Payroll Deductions
iv. Overtime
v. Compensation Plan
vi. Travel Expenses
No changes recommended at this time.
b. Approve Changes
i. Payment of Your Bill- As noted. Updated option number on automated phone
system, updated language, and making customers aware that it is the
responsibility of the customer to change/cancel credit/debit card information.
All credit/debit card information is handled through 31d party.
ii. Automatic Bill Payment Plan — As noted. Updated language and making
customers aware that it is the responsibility of the customer to change/cancel
credit/debit card information.
iii. Worker's Compensation - Wording change
Commissioner Hanson inquired what Staff has done to notify the customers
of these changes. Mr. Martig noted that the website will be updated and Staff
communicates the changes to the customers when they call.
Motion by Commissioner Cheney, second by Commissioner Wendorff to approve
the policy changes as recommended. Motion carried unanimously.
7. Unfinished Business
8. New Business
a. Approve Requisition #007716 Braun Intertec Corp for Special Testing and
Inspections.
Mr. Blake presented Requisition #007716. In an effort to keep the building
permit process flowing with no further delays, HUC took the responsibility of
procuring the special testing and inspections portion of the project. Braun
Intertec has done work for HUC in the past.
Commissioner Martinez inquired if this is an expected cost in the project. Mr.
Blake noted that is part of the overall project.
After discussion, a motion by Commissioner Martinez, second by
Commissioner Cheney to Approve Requisition #007716 Braun Intertec Corp for
Special Testing and Inspections. Motion carried unanimously.
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b. Cancel Requisition #007499 that was previously approved on March 28, 2018
and replace with Requisition #007717 for a 2018 Chevrolet Silverado.
Mr. Hunstad presented requisition #007717. In compliance with the 2018 Fleet
Management Program the Natural Gas Division is to replace vehicle #433, a
2006 Chevrolet 1500, 4WD w/utility body. This was originally approved in
March 2018; however, this is no longer available. Valley Sales of Hutchinson
has one available for purchase for $34,434.49; the estimated budget was $37K.
After discussion, a motion by Commissioner Wendorff, second by
Commissioner Cheney to approve canceling requisition #007499 and replace
with Requisition #007717 for a 2018 Chevrolet Silverado. Motion carried
unanimously.
9. Adjourn
There being no further business, a motion by Commissioner Cheney, second by
Commissioner Martinez to adjourn the meeting at 3:14p.m. Motion carried
unanimously.
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Monty Morrow, President
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