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cp11-27-2018C Hutchinson City Center I t 1 Hassan Street SE Hutchinson, MIST 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, November 27, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for 'Tuesday, November 27, 2018, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF TH 151MAIN STREE'r STREETSCAPE PLANS Matthe aunich, City Ad ' istrator DATED: November 20, 2018 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 27, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Hearing Minutes of November 13, 2018 (b) Workshop Minutes of November 13, 2018 (c) Regular Meeting of November 13, 2018 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14970 — Resolution Sell at Auction Forfeited Vehicles (b) Consideration for Approval of Resolution No. 14971 — Resolution Authorizing Senior Deferral of Special Assessment (c) Consideration for Approval of Renewal of Airport Agricultural Property Lease (d) Consideration for Approval of Resolution No. 14972 — Resolution Establishing Location for Traffic Control Devices 1. "ROAD CLOSED" Signs to be placed on Les Kouba Pkwy NW, from the end of the pavement at the parking lot for the wildlife sanctuary to the boat landing located south of Hutchinson Coop. 2. Removal of "NO PARKING SCHOOL DAYS 7-3" signs on Kay Street SW, from Roberts Road to Lea Ave SW (e) Claims, Appropriations and Contract Payments — Register A CITY COUNCIL AGENDA NOVEMBER 27, 2018 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. DECLARATION OF EMERALD ASH BORER AS A PUBLIC NUISANCE IN THE CITY OF HUTCHINSON (a) Approve/Deny Resolution No. 14973 - Resolution Declaring Emerald Ash Borer a Public Nuisance Under Hutchinson City Code 92.02 MMUNICATIONS REQUESTS AND PETITIONS purpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY AIRPORT HANGAR RENTAL POLICY UPDATES 11. APPROVE/DENY RESOLUTION NO. 14974 — RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE STATE OF MINNESOTA FOR THE ROBERTS PARK BOAT LAUNCH CONSTRUCTION AND MAINTENANCE 12. APPROVE/DENY TRANSPORTATION ALTERNATIVES PROGRAM FUNDING APPLICATION RESOLUTIONS — TRUNK HWY 7/22 & MONTANA STREET TRAIL CROSSING (a) Resolution No. 14975 - Resolution of Sponsorship for the Transportation Alternatives Program — Application for the State Trunk Hwy 7/22 & Montana Street Pedestrian Crossing (b) Resolution No. 14976 - Resolution Agreeing to Maintain the Trunk Hwy 7/22 & Montana Street Pedestrian Crossing Facility in the City of Hutchinson GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for October 2018 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 16, 2018 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 MINUTES HEARING — FOOD VENDOR LICENSE APPEAL HEARING TUESDAY, NOVEMBER 13, 2018, 3:00 P.M. CALL TO ORDER — 3:00 P.M Ma or Gary Forcier ca e e hearing to order. Members present were Mary Christensen, John Lo%ahl, Steve Cook and Chad Czmowski. Other present were Marc Sebora, City Attorney and Matt Jaunich, City Administrator. 2. HEARING Mayor Forcier called the hearing to order. (a) CITY OF HUTCHINSON/NORTH STAR BBQ Mayor Forcier noted that this hearing is a continuation of the hearing that was held on October 23, 2018. Mayor Forcier asked the Council if there were any questions. Council Member Cook noted that the main reasons for the original denial of the license was that Mr. Neubauer had been operating a food cart without having a valid license and that he did not complete his interview as part of his background investigation. Cook noted that he had questions for Mr. Neubauer that require a simple yes or no answer. Council Member Cook stated that Neubauer held a transient merchant license in 2012 and a food vendor license from 2013-2016 — Neubauer confirmed. Cook asked if he had ever had a license denied or revoked — Neubauer stated no. Cook asked if Neubauer had ever had an interview with the police department with his previous application — Neubauer stated no. Cook spoke about the advertising on Neubauer'ss Facebook page. Cook asked if Neubauer had ever read the food vendor ordinance before — Neubauer stated not before it was sent to him. Cook asked if Neubauer signed the food vendor license application stating that he would comply with the ordinance — Neubauer stated yes he had signed the application. Cook asked if the City's food vendor ordinance has an exception that allows for sales on private property. Cook confirmed that there is no exception in the ordinance. Cook spoke about contacts Chief Hatten made with the property owner where Neubauer was operating his food cart. He asked if Neubauer ever considered seeing whether or not he needed a transient merchant license application. Neubauer stated no. Cook spoke about the interview Neubauer had with Chief Hatten. Cook then reviewed his considerations: Neubauer held licenses from 2012-2016 so he had some knowledge of license requirements; the food vendor ordinance is clear that a license is required when operating within the city; if a food vendor license wasn't needed, no inquiry was made if a transient merchant license was needed; Neubauer did not complete the interview and did not seek out to complete interview. Mr. Neubauer noted that he felt threatened during the interview and pressured. He expressed that there was misinformation provided to the City Council by Chief Hatten. Motion by Cook to uphold denial of food vendor license and have Neubauer reapply in 2019 - Cook noted he feels it would be unfair to all the other vendors that have followed the rules and processes if Neubauer's license would be granted at this time - second by Lofdahl, to uphold denial. Motion carried unanimously. 3. ADJOURN Motion by Czmowski, second by Lofdahl, to adjourn at 3:45 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2019 ENTERPRISE FUND BUDGETS MINUTES TUESDAY, NOVEMBER 13, 2018, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:05 p.m. Members present included Chad Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were: Matt Jaunich, City Administrator; Kent Exner, City Engineer; Andy Reid, Finance Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; John Olson, Public Works Manager; and Tim Gratke, Water/Wastewater Supervisor. REVIEW OF 2019 ENTERPRISE FUND BUDGETS 2. Liquor Hutch Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the proposed budget for 2019 which sees a total revenue increase of 1.8%. Mr. Jaunich noted that since 2007, total sales have increased at an average annual rate of 3% and the customer count has increased by an average annual rate of 1.5%. Sunday liquor is having a minimal impact on sales. Proposed expenses for 2019 have increased 2.0%. This includes a budgeted capital item for a replacement of cooler equipment. The debt service is related to the 2005 store upgrades and the loan will be repaid in 2020. The budget includes a proposed 2019 fund balance of $1,517,444. Mr. Jaunich also provided a 10-year liquor fund forecast. General discussion was held regarding Sunday sales and store staffing. The topic of wine in grocery stores was also discussed. Creekside Budget Mr. Jaunich explained that Creekside's 2019 production model includes a 16.4% increase in total bagged product sales, due mainly to an increase in sales to Cub Foods with total revenue increasing 18.5%. Bulk sales are estimated to increase 6%. Total expenses are budgeted to increase 14.3% due to the increase of one full-time staff member. There is an 81% increase in debt service for a new compost turner. The ending cash balance for Creekside is budgeted at $2,261,307. Mr. Jaunich also provided a 10-year compost fund forecast. Refuse/Garbage Budget Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 1.4% from 2018. The residential rates have held flat with no rate increase since 2008 and will have no increase in 2018. Expenses for the refuse/garbage budget will see an increase of 13.3% for 2019. This is a result of the $55,000 transfer out to the tree disease infestation/mitigation fund. Capital costs include a walking floor trailer and source -separated building improvements at Creekside. The ending cash balance for Refuse/Garbage is budgeted at $1,363,563. Mr. Jaunich provided a 10- year refuse fund forecast. Water Fund Budget Mr. Jaunich explained that the Water Fund budget shows a 2.7% decrease in total revenue for 2019. There will be no rate increase in 2019 and hasn't been since 2011. Water fund expenses are budgeted at a 0.5% decrease. The ending cash balance for the water fund budget is budgeted at $3,671,447. Mr. Jaunich provided a 10-year water fund forecast. Council Member Cook noted that water meter replacements are not included in the CIP and he asked if they should be included due to the revenue situation. Kent Exner noted that they could be funded with a short-term fee and then be included in the CIP. Cook also noted that approximately $160,000 is spent on electricity at the plant and he suggested looking at solar power. He noted that solar power is $3.00/lot and a 5K system costs about $19,000. Kent Exner noted that the environmental manager has been working with Ameresco and is looking at sites for potential solar energy projects. Sewer Fund Budget Mr. Jaunich explained that the sewer fund budget sees a 3.7% decrease in revenues for 2019. Sewer rates will see no increase in 2019 and haven't since 2011. Total expenses have a budgeted decrease of 5.1%. The sewer fund budget has an ending cash balance budgeted at $6,218,433. Mr. Jaunich provided a 10-year sewer fund forecast. Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050; local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold; local sales tax is applicable to any sale made within city limits as determined by the last four digits of your zip code; point of possession determines taxability; purchases item/service received/performed within city limits is subject to the local sales tax; purchased items/service is received/performed outside city limits ex exempt from local sales tax; organizations exempt from paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debt is an option if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also allows the City to build healthy cash reserves to help with annual street projects with water & sewer infrastructure improvements, improvements that may be needed in each facility, other projects that create efficiencies and stable water/sewer rates. Mr. Jaunich reviewed the outstanding debt. Stormwater Fund Budget Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of 4.5%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at an 7.8% increase. City's leaf vacuuming program is accounted for in this fund and street sweeping is also funded by this account. There is a 42.5% increase in debt service to account for a new street sweeper. The ending cash balance in the stormwater fund budget for 2019 is $1,099,156. Mr. Jaunich provided a 10-year stormwater fund forecast. Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr. Jaunich noted that the liquor fund continues to do well. There are no rate changes for garbage, water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund transfers into the general fund account for 5.6% of general fund revenue. Cash balances continue to remain healthy. Capital needs are starting to increase in the Creekside/Water/Sewer funds. In addition, regulatory agencies may impact future needs. General discussion was held regarding capital needs. General Fund Budget Update Mr. Jaunich provided an update on the proposed 2019 general fund budget. Expenses have been reduced by $46,512 from the preliminary budget. This is a combination of revenue increases and expense decreases. Staff reduced the HSA transfer by $28,000 in 2019. This should be able to be fully phased -out the self insurance funding over five years. The vehicle funding was increased by $50,000 to a total of $275,000. Departmental trend adjustments have been made. Budgetary impacts may be seen from the employee open enrollment in the various insurance plans. The tax levy is proposed to increase 4%. Mr. Jaunich explained that Price of Government for the City of Hutchinson which is cents for every dollar .... is a total of 2.9%. Mr. Jaunich also provided a copy of the five-year general fund forecast which includes a 3.3% inflation factor for insurance costs. Lastly Mr. Jaunich provided an update/review on the CIP. Minor adjustments have been made since July/August with overall costs increasing by $39,765 which impacts years 2019 & 2020. There is potential for some additional adjustments before approval in December as directors have been given until the end of November to make any changes. There are adjustments that will be needed for the South Grade Road/Trail funding and numbers need to be sharpened to meet the $1.9 million debt target. Cook asked various questions regarding items included in the CIP as well as overtime hours in the budget and building permit revenues. Cook also asked for an update on the rental inspection program. 3. Adjournment Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:25 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, NOVEMBER 13 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, John Lofdahl, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — American Legion Centennial Day Mayor Forcier read a Proclamation proclaiming November 14t' as American Legion Centennial Day. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 23, 2018 (b) Hearing Minutes of October 23, 2018 Motion by Czmowski, second by Lofdahl, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14965 - Resolution Approving the Decertification of Tax Increment Financing District 911 of the City of Hutchinson (b) Consideration for Approval of Traffic Control Resolutions 1. Resolution No. 14966 — "LOADING ZONE" Signs with Pavement Markings to be Placed on Southwest Corner of the Intersection of I" Avenue SE and Erie Street SE CITY COUNCIL MINUTES NOVEMBER 13, 2018 2. Resolution No. 14967 — "NO PARKING SCHOOL DAYS 7 AM — 3 PM" Signs at Various Locations (c) Consideration for Approval of Improvement Project Change Orders, Supplemental Agreement and Work Order for Letting No. 2, Project No. 18-02 (2nd Avenue SE Bridge Replacement) (d) Consideration for Approval of Resolution No. 14968 - Resolution Reinstating and Adopting Assessment on Tax Forfeit Properties (e) Consideration for Approval of Assessment Agreement with McLeod County for 2019 Services (f) Claims, Appropriations and Contract Payments — Register A Items 7(a) and 7(b) were pulled for separate discussion. Motion by Czmowski, second Lofdahl, to approve consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Mr. Jaunich noted that a corrected board action form and resolution had been distributed. It is actually TIF District #7 being decertified. Moion by Lofdahl, second by Czmowski, to approve Item 7(a). Council Member Cook noted that this is for the Prince of Peace property. Motion carried unanimously. Item 7(b)l and 7(b)2 had further discussion. Council Member Cook asked about the proposed Loading Zone sign and asked if a timeframe could be added to address for when Two Way Communications business hours are open. John Olson, Public Works Manager, noted that this will be accomplished. With regard to the No Parking on School Days Signs, Council Member Cook asked about the survey that was conducted in the neighborhoods surrounding the high school. John Olson noted that main concerns noted on the surveys related to service issues, such as mail boxes being blocked, leaf vacuuming, snow removal, etc. With the no parking on the side streets in the neighborhoods, most parking will be pushed to School Road with parking allowed on both sides of the street. Chief Hatten noted that he has spoken with school district representatives and the goal is to encourage students to park in the school parking lot as there is adequate space available. Item 7(b)1 — Motion by Cook, second by Forcier, to approve Loading Zone sign with the addition of the hours included on the signs of M-F 8:00 am - 4:30 pm. Motion carried unanimously. Motion by Cook, second by Forcier, to approve Item 7(b)2. These new restrictions will go into effect once the signs are put up. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 2 CITY COUNCIL MINUTES NOVEMBER 13, 2018 purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. DISCUSSION ON ORDINANCE 18-793 — AN ORDINANCE AMENDING CHAPTER 95 OF CITY CODE Matt Jaunich, City Administrator, explained that discussions were held earlier this year regarding the park system and the stage at Masonic West River Park. Staff and Council expressed that many of the "unwritten rules" should be placed in a formal document and to address some concerns regarding the stage, noise, etc. within a city ordinance. Clarification will need to be made on those parks that have sidewalks/trails through them and people using those sidewalks/trails after the parks are formally closed. Discussion was also held regarding the parks identified in the tobacco -free parks section and the glass receptacles provision. This ordinance will be brought back before the Council early next year. UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 18-792 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED LAND TO HUTCHINSON HEALTH (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, explained that this ordinance is being considered for its second reading and adoption. This transaction is part of the approved lease agreement with Hutchinson Health/Health Partners as part of a merger between the two entities. The City had agreed to convey title to Hutchinson Health for certain leased property that is not used to provide health care services (Hospital Auxiliary and Freemont Avenue). This conveyance ties up the transfer of those properties. Motion by Cook, second by Christensen, to approve Ordinance No. 18-792. Motion carried unanimously. NEW BUSINESS 11. CONSIDERATION FOR APPROVAL OF HOLIDAY PARADE OF LIGHTS ON DECEMBER 8, 2018 Chief Dan Hatten explained that Bobby Paulson, along with the Hutchinson Downtown Association's Main Street Christmas, the Hutchinson Lions and Down with Diabetes is requesting to host the First annual Hutchinson Holiday Parade of Lights. The parade will run on Hassan Street from 1st Avenue NE to 4tn Avenue NE and will begin at 5:00 p.m.. Adequate staff will be staged for the event. Motion by Czmowski, second by Christensen, to approve Holiday Parade of Lights on December 8, 2018. Motion carried unanimously. 12. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14969 - CANVASSING OF ELECTION RETURNS FROM CITY GENERAL ELECTION HELD ON NOVEMBER 6, 2018 Mayor Forcier, Council Member Czmowski and Council Member Cook read the results by precinct of the seats of Mayor, Council Member Seat 1 and Council Member Seat 2 from the abstract provided by the McLeod County Auditor -Treasurer's Office. Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14969. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, CITY COUNCIL MINUTES NOVEMBER 13, 2018 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Public Library Board Minutes from September 24, 2018 MISCELLANEOUS 14. STAFF UPDATES Kent Exner — Mr. Exner provided improvement project updates. Mr. Exner also noted that a Main Street/Hwy 15 postcard went out to property owners and business owners to gain feedback on the design of the streetscape. He also noted that this is the last week of leaf vacuuming service. Matt Jaunich — Mr. Jaunich mentioned that a Skilled Workforce Summit is being held this Thursday at the Hutchinson High School 15. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook suggested that the rental inspector, and other inspectors, evaluate construction improvement projects when they are out and about and determine if permits have been pulled for projects. He also noted that he would like the City to get an annual report from the county assessor on those properties in Hutchinson who question their valuations and any adjustments that are made to them. Mayor Forcier — Mayor Forcier commented that there were approximately 1000 voters who voted absentee in Hutchinson in the general election. ADJOURNMENT Motion by Czmowski, second by Cook, to adjourn at 6:30 p.m. Motion carried unanimously. .19 RESOLUTION TO SELL AT AUCTION FORFEITED VEHICLES Resolution No. 14970 WHEREAS, the Hutchinson Police Department has accumulated various forfeited vehicles. AND WHEREAS, Minnesota State Statute provides pursuant to Section 169A.63 for the disposition of vehicles forfeited in connection with driving while intoxicated arrests. AND WHEREAS, Minnesota State Statute provides pursuant to Section 609.5315 for the disposition of vehicles forfeited in connection with a fleeing a peace officer in a motor vehicle crime. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction through Fahey Auction Center the following vehicles: • 2003 Honda Santa Fe VIN #KM8SC73D23U446778 — forfeited in a driving under the influence crime • 1999 Ford Contour 4dr VIN #1FAFP6633XK213992 — forfeited in a controlled substance crime • 2006 Buick Lucerne VIN 91G4HE57Y76U224361 — forfeited in a driving under the influence crime Adopted by the City Council this 27th day of November, 2018. Mayor City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14971 Authorizing Senior Deferral of Special Assessment Department: Finance LICENSE SECTION Meeting Date: 11/27/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State statute and city resolution #14707 allow for the deferral of special assessments on homestead property owned by a senior citizen (65 years or older), a person on disability as defined by the Social Security Administration, or for a member of the National Guard or military reserves in active service, for whom it would be a hardship to make payments. Resolution #14971 seeks authorization to defer the special assessment for the property located at 720 Spruce St NE. The homeowner has applied for the senior deferral and meets the low income guideline and asset limitation as set forth in resolution #14707 (attached). This assessment is related to the 2018 pavement management project with the assessment repayment originally set for the 10 year period of 2019-2028. City staff has reviewed the submitted application and tax documents and recommend deferral. If authorized, the assessment will remain in deferred status until any one of the following occur: 1. The owner dies and the spouse is not otherwise qualified; 2. The property or any part thereof is sold, transferred, or subdivided; 3. The property should lose its homestead status; or 4. If for any reason the City determines that there would be no hardship to require immediate or partial payment BOARD ACTION REQUESTED: Authorize the senior deferral of special assessment at 720 Spruce St NE per resolution 14707. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO 14971 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following property can be certified as deferred due to hardship for the senior citizen or disabled person as outlined by state statute, city ordinance, and city resolution 14707. Property Description Block 3 North Half City of Hutchinson Lot 11 Owner Doris Buck 720 Spruce St NE Hutchinson, MN 55350 THAT, the following assessment roll shall be deferred under the above guidelines: City and County Roll: #5120 Amount: $7,095.00 2018 Project and assessment Interest rate of 4.15% Adopted by the City Council on this 271" day of November 2018. Gary T. Forcier, Mayor ATTESTED: Matthew Jaunich, City Administrator CITY OF HUTCHINSON MN RESOLUTION NO. 14707 AMENDING RESOLUTION NO. 14628 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens Cis years of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the National guard or military reserves in active service. for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the horne ❑wnerii-enter can make application for reduced refuse rate on forms which can be obtained from the City Administrator`s office. NOW THEREFORE. the City Council has established the fallowing income guidelines, asset limitations, and verification requirements for applications for deferred assessments and:or reduced refuse rates: 'ro be granted to person(s) with a low income of $24,750,00 per year for one person and $28,250.00 per year for a married couple, joint tenants or tenants in common. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. Deferred assessments andior reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, I040EZ: and B. Minnesota Property Tax Refund Form M-I PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced charges. 4. The right of deferment is automatically terminated if A. The owner dies and the spouse is not otherwise qualified: B. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If f'oa any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 25"' day ofApri.L 2017. 'I i. f E s-r: Matthew .iaunic Ity Administrator Gary Fortier. M or HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny - Renewal of Airport Agricultural Property Lease Department: PW/Eng LICENSE SECTION Meeting Date: 11/27/2018 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City owns about 11 acres (10 acres tillable) right off the south end of the runway. This land had been farmed by the late Philip Plaisance. The City purchased the property from Mr. Plaisance approximately 25 years ago when the runway was reconstructed. Per agreement, when the land began being farmed by a third party, a lease agreement would be required. Mr. Rickeman rents the land from the Plaisance family. These 10 acres are part of another field. If this 10 acres were made into its own field, neither it nor the remaining field would be viable for farming because of access issues and significant grade changes in the terrain. To maintain the integrity of the field, a renewal of the six -year lease with Mr. Rickeman is recommended. The Public Works Department intends to continue spread spreading biosolids on the field, after coordinating with the tenant. Despite agricultural rents, in general, decreasing recently, the recommendation is to continue with rent at $150 per acre. This rental rate is fine with Mr. Rickeman. I will be available should there be any questions. BOARD ACTION REQUESTED: Approve/deny renewal of airport agricultural lease with Mr. Scott Rickeman. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C November 27, 2018 City of Hutchinson Public Works Department Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council From: John Olson, Public Works Manager Subject: Airport Agricultural Lease The City owns about 11 acres (10 acres tillable) right off the south end of the runway. This land was farmed by the late Philip Plaisance. The City purchased the property from Mr. Plaisance approximately 25 years ago when the runway was reconstructed. Per agreement, when the land began being farmed by a third party, a lease agreement would be required. Mr. Rickeman now rents land from the Plaisance family. These 10 acres are part of another field. If the 10 acres were made into its own field, neither it nor the remaining field would not be viable for farming because of access issues and significant grade changes in the terrain. To maintain the integrity of the field, a renewal of the six -year lease with Mr. Rickeman is recommended. The Public Works Department intends to continue spread spreading biosolids on the field, after coordinating with the tenant. Despite agricultural rents, in general, decreasing recently, the recommendation is to continue with rent at $150 per acre. This rental rate is fine with Mr. Rickeman. I am available should there be any questions. r_Tela1to] 0to] :7_lNIIF_VyIV_Tel:]IIIILTA II1►11 THIS AGREEMENT, made this 2711 day of November, 2018, by and between the City of Hutchinson, a Minnesota Municipal Corporation, ("City'), and Scott Rickeman, 15714 Co Rd 7, Hutchinson, MN 55350, ("Tenant"). Property Description: The City hereby rents to the Tenant in consideration of the rents and promises hereinafter described the following property located in the County of McLeod and State of Minnesota, described in Exhibit A. The property contains 10 acres, more or less, of tillable agricultural fields. 2. Term. The term of this Lease is for 6 crop years commencing on the 111 day of March 2019 and terminating on the last day of November, 2024. By mutual agreement, an additional term may be granted. Rent. At the Tenant's option, periodic payments may be made, providing full payment is received by November 15 of each year. Rents are calculated on the basis of $150 per 10 tillable acres. For and during the term of this Lease the following sums are payable by November 15 each year as follows: 2019: $1,500.00 2020: $1,500.00 2021: $1,500.00 2022: $1,500.00 2023: $1,500.00 2024: $1,500.00 a) Upon written notice to the Tenant, the City may, after the last day of November 2021 initiate negotiations to amend the rental rate, based upon information regarding average agricultural property rental rates for McLeod County prepared by the University of Minnesota. Total rental rates for the property will not exceed the maximum rental rate identified in said information and any amendment to rental rates will take into consideration the nature of leased agricultural fields b) Tillable acres used for the basis of this document were calculated using the City's Geographic Information System equipment. Any dispute related to tillable acres shall be determined by mutual agreement between the Tenant and the City using sound geographic information procedures. The City's Public Works Manager must make adjustments in writing. c) The Tenant waives any right to withhold rent in any claim against the City. d) The Tenant grants permission to the City to construct municipal service improvements as necessary. In the event construction shall take land the Tenant has planted, a credit shall be negotiated between the City and the Tenant not to exceed the crop loss prices paid by the Minnesota Department of Transportation for the crop planted when land is taken. Credits shall be applied to rents due. The Tenant shall not plant any land staked by the Owner or its agents or representatives for construction. e) Rent shall be paid at Hutchinson City Center, 111 Hassan St SE, Hutchinson, Minnesota and be credited to appropriate accounts. 4. City's Responsibilities. The City shall be responsible for paying or doing the following: a) The City's Public Works Department shall cooperate with the Tenant to the fullest extent possible to coordinate the application of biosolids from the City's Wastewater Treatment plant, should that action be determined in the best interest of the City by that Department. b) The City's Wastewater Department shall comply with all local, state, and federal regulations pertaining to the application of biosolids on fields leased. c) The City shall peaceably allow the Tenant to occupy the land for normal, customary agricultural practices. 5. Tenant Responsibilities. Tenant shall be responsible for paying or doing the following: a) The Tenant shall access agricultural property using routes identified by the City's Public Works Department. b) The Tenant shall occupy the premises for agricultural purposes only. The Tenant will use normal, customary farming practices in the care and maintenance of the property and, without limiting normal practices, keep the premises free of noxious weeds to the extent possible. c) The Tenant shall pay rent in a timely manner as prescribed herein. d) The Tenant agrees to comply with all statutes, ordinances, rules, orders, regulations, and requirements of the federal, state, county, and municipal governments regulating the use of the premises. e) The Tenant shall coordinate with and allow, at the City Public Works Department's discretion, the application of biosolids from the City's Wastewater Treatment Plant on fields leased by the Tenant. f) Any applications of fertilizer made after the City's Public Works Department has identified a field for deposition of biosolids shall be coordinated with the City's Public Works Department. The Tenant shall not apply fertilizer at quantities greater than those determined by the Public Works Department. g) The Tenant shall allow access to the property by the City and its agents during all reasonable hours for the purpose of examining the property to ascertain compliance with the terms of this Agreement and for the purpose of carrying out operations and functions necessary to the operation of an airport or municipal and any other lawful purpose including, but not limited to, exhibiting the property for sale. h) The Tenant shall not remove or move any existing structures or improvements made to the property by the City. The Tenant may not store equipment on the property for periods exceeding one week without coordinating such storage with the City. i) The Tenant shall pile rocks or other items taken out of any field in areas designated by the City. j) The Tenant shall plow back all fields prior to the termination of this lease. k) The Tenant shall not hunt, nor allow hunting on this property. This property is in the corporate limits of the City of Hutchinson. 6. Independent Entities. The City does not retain the Tenant as an agent of the City nor of the municipal airport. The Tenant does not retain the City as an agent of the Tenant. The City shall not provide to the Tenant, its agents or employees, any benefits or expenses, including, but not limited to insurance for liability or property, or ordinary business expenses. 7. Costs associated with this Lease. The City is not responsible for paying any of the Tenant's costs associated with this Lease, including preparation of the property for farming. The Tenant shall pay all costs related to farming the property, including the cost of plowing property back at the end of this lease. 8. Insurance. The Tenant shall acquire and maintain property and/or liability insurance adequate for operations conducted on the property. The Tenant shall provide proof of insurance upon request by the City. The Tenant, while performing any service or function related to this lease, agrees to indemnify, save and hold harmless, defend the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of functions provided in accordance with this agreement. 9. Assignment and Subletting Prohibited. Tenant agrees to assign or sublease the premises only with the written consent of the City. If the City does not consent, it may, at its option, terminate the lease. 10. Surrender of Possession. The Tenant shall surrender the property to the City in good condition and repair upon termination of the Lease, whether by lapse of time or otherwise. 11. Termination by the City. The City may, after providing 90 days written notice to the last known address of the Tenant, take possession of the property for any purpose deemed in the best interest of the City. The City shall allow the Tenant to remove crops with normal, customary farming practices or return all rents paid for the year and compensate the Tenant at rates not to exceed the crop loss prices paid by the Minnesota Department of Transportation for the crop planted when land is taken. 12. Remedy. If the Tenant fails to pay the rent when due or fails to perform any of the promises contained in this Lease, the City may re-enter and take possession of the property and hold the property without such re-entering working a forfeiture of the rents to be paid by the Tenant for the full term of the Lease, after furnishing the Tenant with a thirty (30) day written notice, to the last known address of the Tenant, specifying the default. 13. Quiet Enioyment. The City promises that the Tenant shall peaceably and quietly have, hold, and enjoy the leased property for the term of this Lease provided Tenant pays the rent and performs the promises described herein. 14. Tenant's Default. Rights and remedies of the Tenant are cumulative. None shall exclude any other right or remedy allowed by law or other provision of this agreement. In the event of one of the following acts, the Tenant shall be in default: a) Should the Tenant fail, neglect, or refuse to pay any installment of rent or any other monies agreed to be paid, as provided in this Lease when those amounts become due and payable, and if such failure continues for five (5) days after written notification by the City. b) Should any voluntary or involuntary petition or similar pleading under any sections of any bankruptcy act shall be filed by or against the Tenant or should any proceeding in a court or tribunal declare the Tenant insolvent or unable to pay debts. c) Should the Tenant fail, neglect, or refuse to keep and perform any other conditions of this Lease, and if such failure continues for a period of 30 days after written notification by the City. d) Should the Tenant make any assignment of any interest in this Lease to any other entity without the written consent of the City. In the event of any default or violation of this Lease continuing more than 30 days after written notification by the City to the Tenant of default, the City may enter into and take absolute possession of the property. Possession of the property in these conditions does not relieve the Tenant of the obligation to pay the rent or abide by other conditions of the Lease. In the event of any default or violation of the Lease continuing more than 30 days after written notification by the City to the Tenant of a default, the City may return any rents paid by the Tenant for that year and lease the property to another Tenant. 15. Lease Agreement is Binding. This Lease Agreement shall be binding upon the parties hereto and their heirs, successors and assigns. 16. Venue for Causes of Action. This agreement shall be governed by the laws of the State of Minnesota and the venue for all causes of action shall be McLeod County, State of Minnesota. 17. Notification. Notification related to lease shall be sent to the following addresses: Tenant - Scott Rickeman 15714 Co Rd 7 Hutchinson, MN 55350 Phone (320) 587-4439 Owner's Representative: John Olson Public Works Manager 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4473 Fax (320) 234-6971 IN TESTIMONY WHEREOF, the City and Tenant have set their hands as of the day and year first above written. SCOTT RICKEMAN By: Attest: CITY OF HUTCHINSON Gary Forcier, Mayor Matt Jaunich, City Administrator Exhibit A 10.0 acres, more or less, tillable ir Airport -South Field w qr HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Traffic Control Resolution - Les Kouba Pkwy NW (seasonal closure) Department: PW/Eng LICENSE SECTION Meeting Date: 11/27/2018 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: KAY ST SW Following action taken at the last Council meeting, there was a petition of residents along Kay St SW resulting in 80% of residents north of Roberts Rd SW petitioning to remove no parking school days 7-3 restriction, and 40% of residents south of Roberts Rd SW petitioning to remove no parking school days 7-3 restriction. Based upon survey results, City staff recommends removing no parking school days 7-3 restriction from Kay St SW between Roberts Rd SW and Lea Ave SW. Petition documents are attached for your reference LES KOUBA PKWY NW For the last several years, it has become very difficult to maintain satisfactory conditions on Les Kouba Pkwy NW. Significant frost boils have occurred along the roadway. After consulting PRCE staff, both PRCE staff and Public Works staff recommend closing the roadway from the parking lot near the wildlife sanctuary to the boat landing. This closure would be seasonal from December 1, 2018 until May 1, 2019 over during the winter months. For the 2018-2019 winter, we hope to see if it will be possible to get the road in satisfactory condition sooner than has been the case in the last several years. By not plowing the roadway on a regular basis, frost will not penetrate as deep as it does when it is plowed, so our hop is that we will be able to grade the road sooner than we have in years past so the condition of the roadway should remain better throughout the summer months. If it is determined there is no benefit to closing the roadway during the winter, we would continue operations as we have over the last several years. BOARD ACTION REQUESTED: Adopt Traffic Control Resolutions No. 14972 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14972 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code, and; WHEREAS, in coordination with the City's Park, Recreation & Community Education department, City staff has determine it is desirable to determine whether a seasonal closure will result in better roadway conditions earlier in the season, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. "ROAD CLOSED" signs with to be placed on Les Kouba Pkwy NW, from the end of the pavement at the parking lot for the wildlife sanctuary to the boat landing located south of Hutchinson Coop. 2. Removal of "NO PARKING SCHOOL DAYS 7-3" signs on Kay St SW, from Roberts Rd SW to Lea Ave SW. Adopted by the City Council this 27" day of November, 2018. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator November 19, 2018 TO: The Hutchinson City Council FROM: The residents of Kay Street SW We understand that the city is considering implementing parking restriction on Kay Street SW during school hours. The residents who have signed the attached petition request that NO parking limitations be placed on Kay Street SW. Different residents have expressed a variety of different reasons for this request, including: • Some residents have occupations requiring shift work, so their sleep schedule would make it difficult to move their vehicles, and swap parking spots in the driveway, per the planned restriction times • Some residents have college -aged students who are on a different schedule than the high school, again making it difficult to swap driveway spots • Some residents are concerned about the effect of city restrictions on their property resale value • Some residents have company vehicles that they need to park on the street • Some residents want to make sure there is parking available for garage sales on a school day • Some residents have large families with more drivers in their home, and more vehicles, than can fit in their garage and driveway Whatever their various reasons, each of the Hutchinson citizens who signed the petition below want the freedom to park in front of their homes, or have friends and family park in front of their homes. In addition, we believe that the level of parking during school hours is not very heavy on Kay Street. The attached photographs, taken during school hours at 10:00 AM on November 16, show the number of cars parked on the street is not a problem. These signatures were collected on November 17, 2018 by Patricia Roach. She noted that every single household that she spoke with agreed they did not want any parking restrictions; not a single household declined to sign the petition. Please DO NOT implement parking restrictions on Kay Street. Sincerely, The residents of Kay Street SW who signed the attached petition Kay St SW Petition to remove no parking school days 7-3 restriction 30� {�' a - k' IL 31 0�322 321 - �376 374 4 3.17 �� - - 1111. > .- �' 1.t I7+ '1113 1108 x' 319 } �.�i+ 384 — LEA AVE BW � 401 c ' o 405 r4l-, 4 �j A4�43 E40j ' 4S0' Q ' , ik 117 408 i 44S 05 8/10 = 80% Petitioned for no parking 415 restrictions - - 425 Recommend _ removal F_] 435. 444 1005` �. ROBERTS RD SW . v III 4 � 'I 0 0 3 ■ W 6/15 = 40% _ Petitioned for no 5:; parking ti restrictions - - Recommend - + ,� leaving in place 4s 4s o 555 — { i :' ;.; 1045 �; 1035 1025 WWI. r sp� R +,r• OEBEL ST SWP IMF ¢ - mil u r7OO y1 715 !�! North of Roberts Rd SW — Recommend removing parking restriction, due to 80% response N 1: 303 South of Roberts Rd SW — Recommend leaving no parking school days 7-3, due to 40% response A LMS VI L b U Vt GD a a " a + �4� c o 4, _ _ o ci � �� v U, ru _ LA ru _ cc o = o = to _ u c _0 n. o 4-' -Y _ Q {n _ b- a) CL U aJ E aD U b 0 E on U N cU b w o ra U) z 0 a ai 0 � z a h ; •4'VY � i` �v Ln � � w cc7 L 0 0 O U (A hp C W m 0 c� nn �c L CL .70 En 0 fl. O L CL L tiU tv Ln J Ln a v Ln a ra c O .ram L a� a) E Q) Q O O _0 Q) Ln r� a 1 1 � � r � C S in v — a °' c5 A 6VC C � ro z CIO L O 0 C) GA Qi a- p OJ -0 b C m cra �q 4- L (13 � 1 i'6 � O v tC3 Q. V) th i p — { O z V p 0- O rtl }' -%,: O 'V3 Q ej ro U 4i Q1 E 4 ¢� �D p in 4 p C)+, bA N O U N Q1 L1 s 4-+ :3 QJ Q j ap Q O E ru QJ (D oo -p a a© tiL. z ,J U; 42 3- r zNNN L C� �j V J vi Ln m .tea 7 Q � S s � Ll N p- C) V \ z �r ,, f.: ` f $ r kg j #.7 y di� �'� ,y ., a k � f' ♦♦!; ,'��'.p{l�� r.`n •, ro� Sep {�!-} OP r •r Rd' f ,lip `t °a mu # �q Z 001Or �� P4NN�I r f Y Ps -- Les Kouba Pkwy NW (Seasonal Closure) 1yy U 15 5 427 1 e.10 HIGHWAY 7 W Ice P SeHV 720 5vu will a t 1000 I An-z '1003 1003 700 mov $ 25 `y35 915 831 w45 955 845 `65 925 841 81 r Seasonal Closure (December 1 - May 1). Depending upon conditions, the road may open sooner. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18- 11/27/18 Check Date ---- ---------------- 11/23/2018 Check ----------------- EFT826 Vendor Name --------------------------------------------------------------- EFTPS Description ------------------------------------------------------------------------- PAYROLL 11/4 - 11/17/2018 Amount -------------------- 65,794.20 11/23/2018 EFT827 Child Support PAYROLL 11/4 - 11/17/2018 324.00 11/23/2018 EFT828 MSRS PAYROLL 11/4 - 11/17/2018 4,115.41 11/23/2018 EFT829 MN Dept of Revenue PAYROLL 11/4 - 11/17/2018 13,198.59 11/23/2018 EFT830 Provident Life PAYROLL 11/4 - 11/17/2018 697.85 11/23/2018 EFT831 PERA PAYROLL 11/4 - 11/17/2018 50,018.10 11/23/2018 EFT832 TASC-Flex PAYROLL 11/4 - 11/17/2018 1,741.06 11/23/2018 EFT833 TASC-H S A PAYROLL 11/4 - 11/17/2018 12,717.06 11/23/2018 EFT834 ICMA PAYROLL 11/4 - 11/17/2018 2,340.00 11/23/2018 EFT835 VOYA PAYROLL 11/4 - 11/17/2018 480.00 11/23/2018 EFT836 MNDCP PAYROLL 11/4 - 11/17/2018 305.00 11/23/2018 203419 Manual payroll check - election judge PAYROLL 11/4 - 11/17/2018 188.18 11/23/2018 203420 Manual payroll check - election judge PAYROLL 11/4 - 11/17/2018 164.05 11/23/2018 203421 MNPEA PAYROLL 11/4 - 11/17/2018 507.00 11/23/2018 203422 UNUM Life Insurance PAYROLL 11/4 - 11/17/2018 1,045.90 11/23/2018 203423 HART PAYROLL 11/4 - 11/17/2018 566.37 11/27/2018 203424 48FORTY SOLUTIONS, LLC 08- B GRADE 48 X 40 PALLETS FOR CREEKSIDE 5,042.66 11/27/2018 203425 A R ENGH HEATING & AIR CONDITIONING FALL HVAC MAINTENANCE - FIRE STATION 461.25 11/27/2018 203426 AARP NOVEMBER AARP INSTRUCTION 425.00 11/27/2018 203427 ABELSON, RANDY REIMB: MILEAGE TO FIRE CHIEFS CONFERENCE 76.30 11/27/2018 203428 ABSOLUTE LOGISTICS LLC CREEKSIDE FREIGHT TO WOOD RIVER GARDEN STORE 600.00 11/27/2018 203429 ACE HARDWARE VARIOUS R&M SUPPLIES 421.72 11/27/2018 203430 ALLINA HEALTH SYSTEM QUARTERLY TRAINING AND DIRECTORSHIP - FIRE 768.73 11/27/2018 203431 AMERICAN BOTTLING CO NOVEMBER COST OF GOODS - LIQUOR 298.48 11/27/2018 203432 AMERICAN DOOR WORKS REPLACED BROKEN SPRING ON 12 X 12 DOOR - FIRE 398.00 11/27/2018 203433 AMERIPRIDE SERVICES VARIOUS CLEANING SUPPLIES 116.73 11/27/2018 203434 ANCHOR PROMOTIONS HELMETS, BANDS, STICK ON BADGES, PENCILS - FIRE 1,874.97 11/27/2018 203435 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING FEE & BOARDING FOR SEPT/OCT 888.00 11/27/2018 203436 ARCTIC GLACIER USA INC. NOVEMBER COST OF GOODS - LIQUOR 211.72 11/27/2018 203437 ARNESON DISTRIBUTING CO NOVEMBER COST OF GOODS - LIQUOR 405.70 11/27/2018 203438 ARTISAN BEER COMPANY NOVEMBER COST OF GOODS - LIQUOR 2,103.40 11/27/2018 203439 ASHWILL INDUSTRIES INC WORK ON NEW SCOREBOARDS AT ROBERTS PARK 4,917.28 11/27/2018 203440 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 448.25 11/27/2018 203441 BACKYARD REFLECTIONS LANDSCAPING/FLOWERS - ROUNDABOUTS & OTHER 6,405.98 11/27/2018 203442 BECKER ARENA PRODUCTS REPLACEMENT DASHER BOARDS (2) - ICE ARENA 803.54 11/27/2018 203443 BELLBOY CORP NOVEMBER COST OF GOODS - LIQUOR 2,390.22 11/27/2018 203444 BLUE VALLEY SOD PEAT DELIVERED 9/4 FOR CREEKSIDE 855.00 11/27/2018 203445 BOCK, CINDY REIMB: WORK PANTS 39.88 11/27/2018 203446 BOLTON & MENK INC. AIRPORT- ZONING UPDATE & T-HANGAR DESIGN 15,262.95 11/27/2018 203447 BRANDON TIRE CO TIRE REPAIRS - PARKS; NEW TIRES - WATER 651.95 11/27/2018 203448 BRAUN INTERTEC CORP OCTOBER FEES FOR PAVEMENT MGMT & ALLEY #17 3,128.75 11/27/2018 203449 BREAKTHRU BEVERAGE NOVEMBER COST OF GOODS - LIQUOR 11,327.43 11/27/2018 203450 BRYAN ROCK PRODUCTS AG LIME FOR BALLFIELD RENOVATION PROJECT 1,488.93 11/27/2018 203451 C & L DISTRIBUTING NOVEMBER COST OF GOODS - LIQUOR 58,805.12 11/27/2018 203452 CARD SERVICES CASH WISE PURCHASES - SENIOR CENTER FOOD 122.17 11/27/2018 203453 CARLOS CREEK WINERY NOVEMBER COST OF GOODS - LIQUOR 432.00 11/27/2018 203454 CARS ON PATROL SHOP LLC TOWING 3 VEHICLES; PD TIRES MOUNT & BALANCE 325.00 11/27/2018 203455 CENTRAL HYDRAULICS VARIOUS R&M SUPPLIES 1,404.67 11/27/2018 203456 CENTURY FENCE FENCE/BACKSTOP-NORTHWOODS BALLFIELD/DUGOUTS 35,990.00 11/27/2018 203457 CHEMISOLV CORP METERING PUMP - WWTP 1,348.44 11/27/2018 203458 CINTAS CORPORATION VARIOUS CLEANING SUPPLIES 142.15 11/27/2018 203459 COLDSPRING COLUMBARIA NICHE PLAQUE - CEMETERY 248.00 11/27/2018 203460 CORNER POST EROSION CONTROL OVER SEEDING SOD - JEFFERSON, & CENTURY 2,354.25 11/27/2018 203461 CORRA GROUP PATROL BACKGROUND CHECK: J UMPHRESS - POLICE 11.00 11/27/2018 203462 CRAIG, MIKE REIMB: MEALS, PARKING, MILEAGE FOR CHIEF CONF 190.49 11/27/2018 203463 CREEKSIDE SOILS RECLAIM MATERIAL FOR ELKS PARK 105.00 11/27/2018 203464 CROW RIVER AUTO & TRUCK REPAIR REPAIRS TO STREETS 1-TON; 2 PD SQUAD OIL CHANGES 1,727.43 11/27/2018 203466 CROW RIVER PRESS INC PD - #10 ENVELOPES; NO SMOKING WINDOW CLINGS 704.75 11/27/2018 203467 CROW RIVER WINERY NOVEMBER COST OF GOODS - LIQUOR 822.70 11/27/2018 203468 DOOLEY'S PETROLEUM INC WINTER BLEND DIESEL RED - CREEKSIDE 112.77 11/27/2018 203469 DUININCK INC WEARING COURSE - WILLOW DRIVE SW 24,775.68 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18- 11/27/18 Check Date ---- ---------------- 11/27/2018 Check ----------------- 203470 Vendor Name --------------------------------------------------------------- DYNA SYSTEMS Description ------------------------------------------------------------------------- CUTTING LUBE & COOLANT, DRILL BITS - HATS Amount -------------------- 282.25 11/27/2018 203471 EAST SIDE OIL COMPANIES BULK DIESEL FOR GRINDER & LOADER - CREEKSIDE 1,182.29 11/27/2018 203472 ELECTRONIC SERVICING CHANGE VIDEO & NETWORK WIRING IN ICE ARENA 924.95 11/27/2018 203473 EMERGENCY APPARATUS MAINT ANNUAL FIRE TRUCK SERVICE - #2, #7 & LADDER 3,074.75 11/27/2018 203474 EXNER, KENT REIMB: SAFETY FOOTWEAR 129.99 11/27/2018 203475 FARM -RITE EQUIPMENT EQUIP REPAIR PARTS - PARKS DEPT 680.62 11/27/2018 203476 FARM -RITE EQUIPMENT SKIDLOADER LOG SPUTTER: COUPLERS - REFUSE 147.42 11/27/2018 203477 FASTENAL COMPANY MARKING PAINT- WWTP 39.13 11/27/2018 203478 FENSKE'S STUMP REMOVAL BLVD TREE REMOVAL: 15 ADDRESSES 12,950.00 11/27/2018 203479 FLAGSHIP RECREATION ELKS PARK- INSTALL NEW PLAYGROUND EQUIP 20,214.75 11/27/2018 203480 FLAHERTY & HOOD, P.A. NPDES PERMIT MATTERS 300.00 11/27/2018 203481 FLOW MEASUREMENT & CONTROL COMPANY CERTIFICATION OF WWTP FLOW METERS (10) 1,590.00 11/27/2018 203482 FORESTEDGE WINERY NOVEMBER COST OF GOODS - LIQUOR 117.00 11/27/2018 203483 GARD SPECIALISTS STREETS - TAPPING FLUID, BOND PATCH, RUSTGARD 379.27 11/27/2018 203484 GAVIN, DONLEY & OSTLUND, LTD OCTOBER FLAT LEGAL FEE AGREEMENT 3,300.00 11/27/2018 203485 GRAINGER DUCT TAPE, VACUUM, PIVOT HINGE - REC BLDG 356.18 11/27/2018 203486 HACH COMPANY CERT OF INSTR, FILTER, STATOR REPLACEMENT - WTP 239.00 11/27/2018 203487 HALQUIST, DAVID REIMB: MILEAGE TO MAHCO FALL SEMINAR 56.14 11/27/2018 203488 HANSEN TRUCK SERVICE FIX AIR LEAK ON HEATER CONTROL - STREETS '97 MACK 122.95 11/27/2018 203489 HAWK PERFORMANCE SPECIALITIES 2018 ICE PAINT SERVICE 10/10/18- EAST ARENA 1,870.00 11/27/2018 203490 HENNEPIN COUNTY COURT ADMIN BAIL: D PIERSON 78.00 11/27/2018 203491 HERRMANN, CORY REIMB: FOOTWEAR 149.99 11/27/2018 203492 HILLYARD / HUTCHINSON JANITORIAL SUPPLIES - VARIOUS CITY FACILITIES 1,335.85 11/27/2018 203493 HOHENSTEINS INC NOVEMBER COST OF GOODS - LIQUOR 625.00 11/27/2018 203494 HOISINGTON KOEGLER GROUP INC PARKS MASTER PLAN: OCTOBER SERVICES 2,553.75 11/27/2018 203495 HOLDEN ELECTRIC CO INC ANNUALSERVICE -AIRPORT ROTATING BEACON 572.60 11/27/2018 203496 HUTCHFIELD SERVICES INC NOVEMBER CONTRACTED JANITORIAL - HATS 1,415.00 11/27/2018 203497 HUTCHINSON CO-OP DIESEL, KINCO PIGSKIN GLOVES, GAS - PARKS DEPT 1,698.87 11/27/2018 203498 HUTCHINSON DOWNTOWN ASSOC. MEMBERSHIP - LIQUOR STORE 200.00 11/27/2018 203499 HUTCHINSON EVENT CENTER FOOD/BEVERAGE FEE -CITY RECOGNITION EVENT 203.99 11/27/2018 203500 HUTCHINSON PIZZA RANCH 10/25 CATERING CITY RECOGNITION EVENT 1,359.90 11/27/2018 203501 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR 12/5/18 CHANHASSEN DINNER THEATE 2,517.40 11/27/2018 203502 HUTCHINSON UTILITIES OCT UTILITIES 10/1- 11/1-18 80,462.05 11/27/2018 203503 HUTCHINSON UTILITIES PIERS FOR ROBERTS PARK SCOREBOARDS 7,654.85 11/27/2018 203504 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 294.91 11/27/2018 203505 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 59.98 11/27/2018 203506 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 758.86 11/27/2018 203507 HUTCHINSON, CITY OF Storm Drainage 10/1- 10/31'18 6,003.22 11/27/2018 203508 HUTCHINSON, CITY OF REPLENISH CITY CENTER ATM 3,000.00 11/27/2018 203509 INDIGITAL, INC. SCAN BLDG INSPECTION PROPERTY FILES 1,333.51 11/27/2018 203510 INTERSTATE BATTERY SYSTEM MINNEAPOL 2 BATTERIES FOR STREETS DEPT 235.90 11/27/2018 203511 INTOXIMETERS INC 1,000 MOUTHPIECES FOR POLICE 180.00 11/27/2018 203512 ISD #423 REIMBURSE FEES FOR .00TOBER CLASSES 5,580.00 11/27/2018 203513 J & R AUTO & RADIATOR 2012 F150: WATER PUMP REPLACEMENT - WATER 465.70 11/27/2018 203514 JERRILL GUSTAFSON REIMB FOR DISCOUNT ON COMMUNITY ED CLASS 15.00 11/27/2018 203515 JJ TAYLOR DIST OF MN NOVEMBER COST OF GOODS - LIQUOR 10,605.39 11/27/2018 203516 JOHNSON BROTHERS LIQUOR CO. NOVEMBER COST OF GOODS - LIQUOR 30,078.97 11/27/2018 203517 JOHNSON CONTROLS FIRE PROTECTION LP EVENT CENTER FIRE MONITORING CONTRACT 874.92 11/27/2018 203518 JUUL CONTRACTING CO SW POND: EQUIP & LABOR - STORM WATER 460.00 11/27/2018 203519 KAHNKE BROTHERS NURSERY PURCH 27 TREES OF VARIOUS TYPES 4,818.50 11/27/2018 203520 KAREN SCHWING REFUND FOR 8 SESSIONS/PASSED TO HFSA 48.00 11/27/2018 203521 KENNEDY SCALES INC REPLACE EXTERIOR MONITORS ON REFUSE SCALE 4,362.34 11/27/2018 203522 KERI'S CLEANING & HANDYMAN SERVICES 11/1 - 11/15 CITY CTR, LIBRARY, SR DINE, FIRE 2,044.00 11/27/2018 203523 KONERZA, STACY DJ DANCE FOR SENIOR CENTER EVENT 100.00 11/27/2018 203524 L & P SUPPLY CO GEAR ASSY, CARRIER, SUPPORT FLANGE, NUT -STREETS 320.73 11/27/2018 203525 LANDSKAPINGS TOUCH-UP DIRTWORK & SEED - CENTURY AVE PROJECT 1,000.00 11/27/2018 203526 LANO EQUIPMENT OF NORWOOD EQUIPMENT REPAIR PARTS - STREETS DEPT 933.81 11/27/2018 203527 LENARZ, TRISHA PHOTOGRAPHY FOR RECREATION PROGRAM 599.99 11/27/2018 203528 LITE ELECTRIC INC INSTALL NEW LED LIGHTS IN FIRE DEPT GARAGE 2,000.00 11/27/2018 203529 LOCHER BROTHERS INC NOVEMBER COST OF GOODS - LIQUOR 23,857.00 11/27/2018 203530 MACQUEEN EQUIP INC BELT FOR STORM WATER EQUIP 1 184.94 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18- 11/27/18 Check Date ---- ---------------- 11/27/2018 Check ----------------- 203531 Vendor Name --------------------------------------------------------------- MARSHALL CONCRETE PRODUCTS Description ------------------------------------------------------------------------- RECYCLED BASE FOR ELKS PARK PLAYGROUND Amount -------------------- 54.85 11/27/2018 203532 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT: JUMPHRESS-POLICE 500.00 11/27/2018 203533 MAYTAG LAUNDRY & CAR WASH 10/12 & 10/17 LINEN CLEANING - EVENT CENTER 176.47 11/27/2018 203534 MCLEOD COUNTY RECORDER RECORDING FEES - DRUG STORE & CELL TOWER 138.00 11/27/2018 203535 MEDICA December Medical Insurance 137,115.77 11/27/2018 203536 MEEKER WASHED SAND & GRAVEL SAND FOR STREETS DEPT OPERATIONS 3,213.89 11/27/2018 203537 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 732.65 11/27/2018 203538 MESSAGE MEDIA U.S.A., INC NOVEMBER SERVICES - POLICE 30.00 11/27/2018 203539 MID-AMERICAN RESEARCH CHEMICAL LUBRICANT, SILICONE, TOWELS, GREASE - STREETS 647.56 11/27/2018 203540 MINNESOTA CHIEFS OF POLICE T.GIFFERSON 6 SESSIONS ON POLICIES & INITIATIVES 750.00 11/27/2018 203541 MINNESOTA DEPT OF HEALTH FBL-22824-1122 2019 LICENSE RENEWAL- WATERPARK 720.00 11/27/2018 203542 MINNESOTA VALLEY TESTING LAB TESTING WWTP SAMPLES 1,321.40 11/27/2018 203543 MNDRIVERSMANUALS.COM 50 DRIVERS MANUALS - DMV 146.87 11/27/2018 203544 MOTION INDUSTRIES INC REPAIR PARTS FOR CREEKSIDE BAGGING LINE 2,152.99 11/27/2018 203545 MPPOA MEMBERSHIP RENEWAL - POLICE 6 OFFICERS 300.00 11/27/2018 203546 NERO ENGINEERING LLC OCTOBER CONSULTING SERVICES - WWTP 6,995.04 11/27/2018 203547 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES 519.19 11/27/2018 203548 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT TO ELY FLOWER & SEED 775.00 11/27/2018 203549 O'REILLY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 392.32 11/27/2018 203550 OENOPHILIA NOVEMBER COST OF GOODS - LIQUOR 504.20 11/27/2018 203551 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 108.46 11/27/2018 203552 PAULSON, JOHN REIMB: MEAL FOR MRWATRAINING 10.95 11/27/2018 203553 PAUSTIS WINE COMPANY NOVEMBER COST OF GOODS - LIQUOR 196.50 11/27/2018 203554 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMPORARY STAFFING - 11/4-11/16 4,781.34 11/27/2018 203555 PHILLIPS WINE & SPIRITS NOVEMBER COST OF GOODS - LIQUOR 19,643.42 11/27/2018 203556 PLUNKETTS PEST CONTROL PEST CONTROL FOR CIVIC ARENA STORAGE 36.40 11/27/2018 203557 POSTMASTER SENIOR CENTER NEWSLETTERS 100.00 11/27/2018 203558 QUILL CORP OFFICE SUPPLIES FOR POLICE 175.47 11/27/2018 203559 R & R EXCAVATING FIBER OPTIC WORK ON CENTURYAVE PROJECT 3,475.00 11/27/2018 203560 RANDY'S REPAIR SERVICE REPAIRS TO CREEKSIDE WALKING FLOOR TRAILER 1,568.32 11/27/2018 203561 RED BULL DISTRIBUTION COMPANY, INC. NOVEMBER COST OF GOODS - LIQUOR 193.00 11/27/2018 203562 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO SEVERAL LOCATIONS 1,872.60 11/27/2018 203563 ROSENBAUER MN LLC ENGINE 2, ELEC QSIREN INSTALLED 1,602.25 11/27/2018 203564 ROTOCHOPPER REPAIR PARTS FOR CREEKSIDE GRINDER 2,500.79 11/27/2018 203565 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 355.61 11/27/2018 203566 SAFEBASEMENTS OF MN, INC. FOAMJACKING AT CIVIC ARENA 600.00 11/27/2018 203567 SAM'S TIRE SERVICE TIRES & INSTALL FOR JD LOADER #940 - CREEKSIDE 6,869.21 11/27/2018 203568 SCHUMANN, MIKE REIMB: MEALS, PARKING FOR CHIEFS CONFERE 22.14 11/27/2018 203569 SEBORA, MARC REIMB: MILEAGE & MEALS TO COURT 136.35 11/27/2018 203570 SEPPELT, MILES REIMB: MILEAGE TO SUMMIT, EDA FOUNDATION 97.56 11/27/2018 203571 SHORT-ELLIOT-HENDRICKSON, INC CENTURYAVE PROJECT & WATER ANTENNA PROJECT 3,170.04 11/27/2018 203572 SOLUS LED FIRE STATION APPARATUS BAY - NEW LED LIGHTING 5,060.00 11/27/2018 203573 SOUTHERN WINE & SPIRITS OF MN NOVEMBER COST OF GOODS - LIQUOR 44,627.96 11/27/2018 203574 STANDARD PRINTING-N-MAILING MAILING SERVICE/POSTAGE - CITY FACILITIES 639.05 11/27/2018 203575 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 335.84 11/27/2018 203576 STREICH TRUCKING CREEKSIDE FREIGHT TO VARIOUS LOCATIONS 700.00 11/27/2018 203577 SUMMIT FIRE PROTECTION FIRE SPRINKLER INSPECT/REPAIRS - REFUSE 2,939.00 11/27/2018 203578 SUN LIFE FINANCIAL DENTAL PROGRAM - OCT CLAIMS, NOV ADMIN FEES 7,445.75 11/27/2018 203579 THOMSON REUTERS-WEST OCTOBER WEST INFO CHARGES - LEGAL 2,405.31 11/27/2018 203580 TOWMASTER INC. CHAIN CONNECTOR - STREETS 95.58 11/27/2018 203581 TOWN & COUNTRY FENCE 280 LF OF 6' HIGH CEDAR PRIVACY FENCE - CEMETERY 11,990.00 11/27/2018 203582 TRUE BRANDS NOVEMBER COST OF GOODS - LIQUOR 73.92 11/27/2018 203583 UNITED FARMERS COOP SUPER UNLEADED FUEL- HATS FUEL SYSTEM 18,812.54 11/27/2018 203584 VERIZON WIRELESS OCT 03 - NOV 02 SERVICES - CITY CELLULAR PHONES 38.28 11/27/2018 203585 VIKING BEER NOVEMBER COST OF GOODS - LIQUOR 19,563.25 11/27/2018 203586 VIKING COCA COLA NOVEMBER COST OF GOODS - LIQUOR 561.15 11/27/2018 203587 VIKING SIGNS & GRAPHICS INC VEHICLE ID STICKERS (4) - STREETS DEPT 40.00 11/27/2018 203588 VINOCOPIA INC NOVEMBER COST OF GOODS - LIQUOR 1,588.75 11/27/2018 203589 VOLLMER, EVAN REIMB: MILEAGE, MEALS FOR WLSSD TOUR 218.11 11/27/2018 203590 WEST CENTRAL SANITATION INC. OCTOBER REFUSE HAULING SERVICE 48,260.49 11/27/2018 203591 WINE COMPANY, THE NOVEMBER COST OF GOODS - LIQUOR 168.35 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18- 11/27/18 Check Date ---- ---------------- 11/27/2018 Check ----------------- 203592 Vendor Name --------------------------------------------------------------- WM MUELLER & SONS Description ------------------------------------------------------------------------- 1-41318-04 - 2018 PVMT MGMT PROG - PAY APP #4 Amount -------------------- 15,771.52 11/27/2018 203593 ZEP SALES AND SERVICE EQUIPMENT REPAIR PARTS - STREETS DEPT 583.64 Total- Check Disbursements: $ 981,256.92 Department Purchasing Card Activity - October 2018 Date Dept Vendor Name Description Amount 10/08/2018 ADMIN ST CLOUD PARKING Parking for LMC Regional Meeting in St. Cloud 2.40 10/15/2018 DMV STEREO OPTICAL COMPANY INC Headrest tissue 65.46 10/01/2018 FINANCE ARROWWOOD RESORT AND CON Hotel for MNGFOA Conference - J.Juergensen 247.24 10/01/2018 FIRE MINNESOTA STATE FIRE CHIEFS ASSN Annual Fire Chiefs conference registration in St. Paul 300.00 10/08/2018 FIRE WALMART Dry erase boards and markers & carwash soap 65.02 10/08/2018 FIRE GLOBAL TEST SUPPLY multimeter test equipment for mechanical room. 245.97 10/11/2018 FIRE CASH WISE Flowers for Weckman new Baby boy 39.00 10/15/2018 FIRE EAGLE STREET GRILLE Meals at Chiefs conference for Mike Schumann 22.42 10/15/2018 FIRE HAMPTON INN St. Paul Chiefs conference lodging - Craig & Abelson 339.36 10/15/2018 FIRE HAMPTON INN St. Paul Chiefs conference lodging - Schumann 169.68 10/16/2018 FIRE HAMPTON INN St. Paul Chiefs conference lodging - Craig & Abelson 397.08 10/16/2018 FIRE HAMPTON INN St. Paul Chiefs conference lodging - Schumann 198.54 10/29/2018 FIRE LANDY LODGE BAR & GRILL Food for Fire prevention group at west elementary. 39.14 10/12/2018 IT AMAZON Amazon Prime Membership 119.00 10/16/2018 IT AMAZON USB hub for POS conversion 49.94 10/22/2018 IT ANIXTER/CLARK/TRI-ED Line filters for network lines to solar array 614.17 10/25/2018 IT BESTBUY Wireless Adapter for POS conversion 49.99 10/25/2018 IT BESTBUY Wireless Adapter for POS conversion 149.97 10/26/2018 IT AMAZON USB hub for POS conversion 148.32 10/29/2018 IT AMAZON DVDs for Body Cam footage 99.55 10/29/2018 IT AMAZON USB extension cables for POS conversion 12.29 10/01/2018 PLANNING KAHLER GRAND HOTEL hotel for Dan Jochum at MN Planning Conference 306.87 10/04/2018 PLANNING DEPARTMENT OF LABOR & INDUSTRY training for Ken Nelson 85.00 10/05/2018 PLANNING DEPARTMENT OF LABOR & INDUSTRY training for Kyle Dimler 85.00 10/15/2018 PLANNING FREDPRYORCAREERTRACK training forJJ 159.00 10/15/2018 PLANNING AMAZON valve kit 104.62 10/16/2018 PLANNING AMAZON Amazon Prime business account monthly fee. 12.99 10/29/2018 PLANNING GTS training for planning commissioner Tom Wirt 65.00 10/30/2018 PLANNING CUBICLE KEYS keys for file cabinets 14.00 10/03/2018 POLICE BCA/TRAINING & DEVELOPMENT BCAPoliceTraining- Schmeling 75.00 10/05/2018 POLICE BCA/TRAINING & DEVELOPMENT BCA Police Training - Nagel 150.00 10/05/2018 POLICE BCA/TRAINING & DEVELOPMENT BCA Police Training - Kilian 150.00 10/05/2018 POLICE BCA/TRAINING & DEVELOPMENT BCA Police Training - Erlandson 150.00 10/11/2018 PRCE WHENIWORK.COM Work scheduling software 39.29 10/15/2018 PRCE EPIC SPORTS, INC. Tension Straps 60.29 10/15/2018 PRCE KAHLER GRAND HOTEL MRPA Conference Lodging 436.95 10/01/2018 PUB WKS ATYOURPACEONLINE.COM Water Training- Mike L. 250.00 10/02/2018 PUB WKS MINNESOTA STATE COLLEGES Engineering Training 600.00 10/02/2018 PUB WKS MINNESOTA STATE COLLEGES Engineering Training Refund (200.00) 10/02/2018 PUB WKS MINNESOTA STATE COLLEGES Engineering Training 200.00 10/03/2018 PUB WKS VP MINNESOTA TRANSPORTATION Transportation Alliance Annual Meeting 110.00 10/05/2018 PUB WKS UNIMAR INC. Water Tower Light Photo Eye 274.86 10/10/2018 PUB WKS AUTOMATION D I RECT.COM WWTF Boiler Loop Gauges 96.00 10/11/2018 PUB WKS SHERRILL INC. Safety Items - Helmet Accessories 223.97 10/18/2018 PUB WKS CONTECH ENG SOLUTIONS Bridge Plank Replacements 230.00 10/22/2018 PUB WKS SAFEBASEMENTS OF MN, INC. Concrete Repair 700.00 10/25/2018 PUB WKS U OF M CONTLEARNING Bridge Inspection Class - Chad M. 125.00 10/30/2018 PUB WKS INTL SOC ARBORICULTURE Arborist Certification - Donovan S. 495.00 10/08/2018 CREEKSIDE WALMART Rubber bands fro Bio-Bag pick-up 5.30 10/11/2018 CREEKSIDE EASI-SERV PRODUCTS Replacement drive -up window for monitor station 4,655.97 10/11/2018 CREEKSIDE CROSS BORDER TRANS FEE Internation fee from bank on new monitoring window 46.56 10/16/2018 CREEKSIDE SPS COMMERCE Aug/Sep SPS for Bomgaars, UH & ACE Hardware 449.80 10/01/2018 LIQUOR FACEBOOK Facebook advertising 5.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18- 11/27/18 Check Date ---- ---------------- 10/01/2018 Check ----------------- LIQUOR Vendor Name --------------------------------------------------------------- FACEBOOK Description ------------------------------------------------------------------------- Facebook advertising Amount -------------------- 30.00 10/16/2018 LIQUOR RETAIL INFORMATION TEC CardDefender monthlyfee 42.75 10/16/2018 LIQUOR HUTCHINSON ACE minor cooler repair 2.79 10/23/2018 LIQUOR EIG CONSTANTCONTACT.COM email blast advertising 70.00 10/23/2018 LIQUOR HUTCHINSON ACE bathroom tissue key replacement 3.78 10/24/2018 LIQUOR AMAZON clean up shop dustpan replacement 19.85 10/26/2018 LIQUOR MENARDS HUTCHINSON misc store supplies 18.95 10/29/2018 LIQUOR CASH WISE Annual Server Training needs 51.15 10/31/2018 LIQUOR SHOPKO paper supplies for store signs 4.25 10/12/2018 EDA SECRETARY OF STATE filing fee for Farmers Market Articles of Incorporation 90.00 10/18/2018 EDA JIMMYS PIZZA Lunches for EDA Finance Team meeting 69.75 10/18/2018 EDA MINNESOTA PRECISION MANUF Conference fee for skilled workforce conference 60.00 10/19/2018 EDA MINNESOTA PRECISION MANUF Conference fee for Steve Cook skilled workforce 60.00 10/31/2018 EDA DEED COMMUNICATIONS Conference fee 2018 Minnesota Redevelopment 100.00 Total- Purchasing Cards $ 14,159.28 GRAND TOTAL $ 995,416.20 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 11/14/18-11/27/18 Check Date ------------------- 11/27/2018 Check ----------------- 203465 Vendor Name ------------------------ -------------------------------------- CROW RIVER GLASS INC. Description -------------------------------------------------------------------------- LITE DOOR WINDOW KIT WASTEWATER Amount -------------------- 152.50 Total- Check Disbursements: $ 152.50 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration to declare EAB a nuisance in the City of Hutchinson Department: PW/Eng LICENSE SECTION Meeting Date: 11/27/2018 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Chapter 92.02 of the City Code - Tree Diseases identifies only a few specific diseases/infestations. Knowing that, in our EAB Management Plan, we identified that once a triggering event occurred, we would call for a public hearing to declare Emerald Ash Borer (EAB) as a nuisance in the City of Hutchinson. Unfortunately EAB has been found in Wright County, a neighboring County. Per the EAB Management Plan, this qualifies as a triggering event. Thankfully, the infestation was found in the extreme north of Wright County, a little further away from Hutchinson than the infestation in Eden Prairie. There will be a presentation to go over Chapter 92.02 - Tree Diseases in detail, along with a presentation about the City's EAB Management Plan. Information was supplied to the City Council at the October 23 meeting for their reference. BOARD ACTION REQUESTED: Approve/deny declaration of EAB as a nuisance under City Code, Chapter 92.02. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14973 A RESOLUTION DECLARING EMERALD ASH BORER A PUBLIC NUISANCE UNDER CITY CODE §92.02 — TREE DISEASES WHEREAS, Emerald Ash Borer is a non-native beetle that causes widespread decline and death of ash trees. EAB, in its larval state, feeds on plant tissues between the bark and sapwood, disrupting the transport of water and nutrients within the ash tree. When the infestation is severe enough in an individual tree, the tree will die. EAB has destroyed millions of ash trees in other states and many within Minnesota, and; WHEREAS, the City of Hutchinson City Code §92.02 (A) (1) identifies only some specific tree diseases, and; WHEREAS, the City of Hutchinson City Code §92.02 (A) (5) allows for "Any other shade tree with an epidemic disease, and; WHEREAS, Emerald Ash Borer has been found in neighboring Wright County, Minnesota, and; WHEREAS, The City's Emerald Ash Borer (EAB) Management Plan identifies a verified EAB infestation in any adjoining county as a triggering event, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Emerald Ash Borer is hereby declared a public nuisance within the City of Hutchinson, subject to provisions of City Code §92.02 — Tree Diseases. 2. The City of Hutchinson will begin to engage in reactive management strategies described in the City's Emerald Ash Borer (EAB) Management Plan. Adopted this 27th day of November 2018, by the City Council of Hutchinson, Minnesota. Mayor — Gary Forcier City Administrator — Matt Jaunich Emerald City of Hutchinson Forestry Emerald Ash Borer was first found in Michigan in 2002. Since that time, the pest has infested millions of green ash trees in the United States. There is a very high population of green ash trees, as many of these were planted 30-40 years ago, following Dutch Elm disease in the 1970's and 1980's. 1 Emerald Ash Border Emerald Ash Borer (EAB) is a non-native beetle that causes the widespread decline and death of green ash trees. EAB, in its larval stage, feeds on plant tissues between the bark and sapwood, disrupting the transport of water and nutrients within the tree. When the infestation is severe enough in an individualtree, the tree will die. EAB has destroyed millions of ash trees in other states, and many within Minnesota. Emerald Ash Borer (EAB) is a non-native beetle that causes widespread decline and death of green ash trees. The larvae are what do the damage, they feed on plant tissue and disrupt the transmission of water and nutrients. When the infestation is bad enough, the tree will die. 2 Emerald Ash Barer In Mkrl Wa .V � r C ' r _a 10r1Mli11411 M NI AI li��l Q EIB BpoaWol 1 e .-• 0 W G=01 k*..W A — !AB C_mlr O--Cb- _ As you can see, since it was discovered in St. Paul in 2009, EAB has spread throughout the Twin Cities metropolitan area. The small green circle on the upper left hand side of the shaded area is the most recent discovery in Clearwater. 3 City ordinance §92.02 s} Ab❑fervent of nuisonce. It is unlawful for any person to permit any public nuisance as defined in ivision �Aj of this section to remain on any premises the person owns or controls within the city. The City Council may by resolution order the nuisance abated. Before action is taken on that resolution, the City Council shad publish notice of its intention to meet to consider taking action to abate the nuisance. This notice shall be mailed to the affected property owner and published once no less than one week prior to the meeting. The notice shall state the time and place of the meetin , the street affected, action proposed, the estimated cost of the abatement, and the proposed basis o assessment, if any, of costs. At such hearing or adjournment thereof, the City Council shall hear any property owner with reference to the scope and desirability of the proposed project. The City Council shall thereafter adopt a resolution confirming the original resolution with modifications as it considers desirable and provide for the doing of the work by day labor or by contract. (C) Record of costs. The City Administrator shall keep a record of the costs of abatement done under this section for all work done for which assessments are to be made, stating and certifying the description of the land, lots, parcels involved, and the amount chargeable to each. (D) Un aidcharges. On or before September 1 of each year, the City Administrator shall list the total unpaid charges for each abatement against each separate lot or parcel to which they are attributable under this section. The City Council may then spread the charges or any portion thereof against the property involved as a special assessment as authorized by M.5. § 429.101, as it may be amended from time to time, and other pertinent statutes for certification to the County Auditor and collection the following year along with the current taxes. City ordinance §92.02 indicates that private property owners are responsible to abate nuisances. Historically, this ordinance has been used to abate trees with diseases or trees that are in such a state of condition as to cause a public nuisance. The hearing tonight intends to consider declaring EAB as nuisance in the City of Hutchinson. If the City Council takes action to declare EAB a nuisance, provisions of this ordinance would apply to infested trees. In short, the ordinance requires property owners to abate nuisances, upon receipt of notice, and if the property owner does not abate the nuisance in a timely manner, the City of Hutchinson may cause the nuisance to be abated. The City can charge the cost of that abatement to the property owner. Unpaid charges would be certified for collection along with property taxes due. 4 Private property owners • Inspections June — August when EAB beetle is most active. • Leaf -free inspections in spring & fall to look for woodpeckers (woodpeckers can bean indicator of EAB presence) • "ORDER TO REMOVE" letter for infested trees. Property owner can: • Remove tree (to be done October 1— March 1), take tree to Creekside. • Chemically treat trees with more than 50°% canopy May -August. • Inspections usually find infestations year 2-3, chemical treatments must be done ASAP. • Inform City of service, product and methods used. Appropriate non-foliar treatments are acceptable. No FOLIAR applications are appropriate in urban settings. Arborist inspections will take place in June -August, the time of year when beetles are most active. This will be coupled with leaf -off surveys, with an eye toward woodpecker activity. In many cases, woodpecker activity can indicate an infestation. Once a privately -owned tree is identified as being infested, the City will be sending "Order to Remove" letters to the property owners. Upon receipt of the letter, property owners will have two choices: 1) Removal of the tree between October 1 and March 1 (when beetle activity is at its lowest). Removed trees must be taken to Creekside, as they are the only local, authorized disposal site for EAB infested trees. 2) Chemically treat the tree. Trees must have more than 50% canopy to be treated chemically Only injection or ground -based treatments will be allowed. No FOLIAR treatments are allowed, since there can be detrimental affects on other trees. Private property owners will need to provide verification the treatments were conducted between May -August following an "Order to Remove" letter. 5 City of Hutchinson • For its part, the City of Hutchinson will be responding with: • EAB Management Plan written & amended over the last 10 years. • Goals • Slow the spread of the infestation through: • Public education • Inspection • Strategic management • Mitigate the disruption of an infestation to the extent possible Since EAB's recognition as a potential threat to green ash trees in Minnesota, the City has worked to understand the threat and do everything we can to address it. From what we've learned from others who have dealt with EAB in the past, we found out it is important to provide public education, engage in regular inspections to detect EAB early, and to have strategies in place to deal with any infestation. Mitigating the disruption to the urban forest an infestation like EAB can cause is also one of our goals. 2 EAB Management Plan • EAB in Minnesota • In 2009, EAB was found in southern MN, along the Mississippi River and in the City of St. Paul. • Since then, EAB has been confirmed to be as close to Hutchinson as Eden Prairie (47 miles) • Recently, EAB was confirmed in Clearwater (49 miles). Clearwater is in Wright County, a county bordering McLeod County. • Plan identifies EAB in a neighboring County triggers a public hearing to declare EAB a nuisance in the City. 7 years after having been discovered in Michigan, EAB had spread to Minnesota. The first infestations were round in southeastern MN and in the City of St. Paul. Since that time, EAB has been confirmed to be as close to Hutchinson as 47 miles, in Eden Prairie (Hennepin County). Recently EAB was confirmed in Clearwater (Wright County), 49 miles away. The EAB Management plan indicates reactive measures would begin once there was a verified infestation in a neighboring county. 7 EAB Management Plan • Other states have been dealing with EAB for years • We have adjusted our proposed response as new information has been learned. • Early detection and quarantines in MN have seemed to help. • The plan includes both proactive and reactive management strategies In it's 16 years, EAB has travelled extensively within the country. Many states, cities and other agencies have been dealing with EAB for many years. As new management techniques and new scientific information, learned by others dealing with EAB, became available, we have been able modify our management plan to account for this new information. Specifically in Minnesota, early detection and quarantines seem to have been somewhat effective in slowing the spread of EAB. 7 years ago, when EAB was first discovered in Minnesota, it was thought the infestation would have spread well outside the initial areas by this time. We also learned of people doing things proactively to help mitigate the effect of an EAB infestation, and have included both proactive and reactive measures in the management plan. E: EAB Management Plan • Proactive measures • Maintain tree inventory • Tree condition ratings (Good, Moderate, Poor) • 800-meter grid to determine sites for chemical treatment • Identify triggering events • Initiate removals of ash trees in poor to moderate health. • Forestry diversification • Continue program begun in 2014 (40 ash trees/year) • Reduce ash population as part of street project • Select ash trees in good health removed in areas with high %% of ash population The proactive measures we've identified include: Maintaining a tree inventory and conducting ongoing condition assessments. We also have identified that treating an ash tree in an 800-meter grid will result in significantly fewer EAB beetles being found (as much as 50% fewer beetles). We identified a triggering event as a verified infestation in a neighboring county or within the county. We have initiated removal of ash trees that are in poor to moderate health, and have take proactive steps in the last five years to remove and replace ash trees in areas with high ash tree populations, have reduced the number of ash trees as part of street projects, and have even selected trees of moderate to good health, removing and replacing them in areas with high ash tree populations. 01 EAB Management Plan • Reactive measures • Initiate & continue chemical treatments at selected site. • Continue removal of ash trees in poor to moderate health, particularly in areas with high %% of ash population. • Regularly monitor condition of infested trees. • Remove infested trees during winter months (November -March). • Replace trees as resources permit. Working with State agencies, universities, national organizations and other agencies that have been dealing with EAB for some time, we have established reactive measures within the management plan. We intend to initiate and continue chemical treatments at selected sites (800-meter grid), because this results in significantly fewer beetles overall. We will continue to remove and replace ash trees in poor to moderate health, particularly in areas with high ash tree populations. We will regularly monitor ash trees, and specifically will continue to monitor infested trees. We will remove infested trees during the winter months, when beetle activity is at its lowest. We will replace removed trees with other species as resources permit. 10 EAB Management Plan • Triggering Events • One or both of the following: • A verified EAB infestation in any adjoining County • A verified EAB infestation anywhere in McLeod County • Public hearing to declare EAB a nuisance. • Initiate reactive measures • Proactive measures may be reduced or cease, depending upon available resources. The triggering events identified in the management plan are a verified infestation either in a neighboring county or in McLeod County. The steps taken upon a triggering event include declaring EAB a nuisance in the City and initiating reactive measures. Proactive measures will continue as resources permit. Over time, as more ash trees die, it may be necessary to suspend some of the proactive measures to deal with removals. We don't expect that proactive measure would need to stop until more than 10 years after the first verified infestation, since the highest mortality of infested ash trees takes place in years 11-15. 11 EAB Management Plan • Short-term plan • General • Arborist to engage in inspection, detection & monitoring efforts • Training for Public Works & Parks employees to detect infestation • Cooperate with private property owners (in many cases they see the infestation first) • Cooperate with other government agencies to detect/monitor Considering the fact a triggering event has occurred, the short-term plan is to have the Arborist engage in inspection, detection and monitoring activities right away. Public Works and Parks employees will be trained to detect infestations. There will be public education and cooperation with private property owners, since in many cases, private property owners have been the first to detect and infestation. We will continue to cooperate with other government agencies in efforts to detect and monitor infestations. 12 EAB Management Plan • Short-term plan Fall -Winter 2018/2019 • Public hearing • Survey publicly owned ash trees, pursue removal of lowest quality ash • Aggressive removal program in parks and actively pursue boulevard ash removal • Communicate with property owners to identify low quality ash on adjacent boulevards • Identify cost -effect replacement trees Spring -Summer 2019 • Inject 30-40 high quality as in the 800-meter grid • Determine time/labor/material necessary for chemical treatments • Help property owners identify appropriate chemicals for treating privately owned trees • Focus public education efforts in conjunction with 40th year as Tree City USA • Closely review removal/replacement costs. Attempt to determine when 1:1 replacements would likely no longer be possible, due to anticipated ash tree mortality. Specific short-term plans include: • Public hearing (tonight) • Survey of public ash trees, identify & pursue removal/replacement of low quality ash • Remove/replace ash in well used parks and identify ash in boulevard areas that are busiest. • Work with property owners to identify low quality ash trees in boulevards • Identify cost -effect replacement trees • Inject 30-40 high quality ash trees in an 800-meter grid • Determine time/labor/material & cost necessary for ongoing chemical treatments • Help property owners identify appropriate chemical treatments for private trees • Focus public education efforts in conjunction with 40-years as Tree City USA • Closely review removal/replacement costs to help determine when it would be likely that 1:1 replacements could no longer be afforded 13 EAB Management Plan • Scope of the issue: • Estimated ash tree inventory (publicly owned) • Boulevards: 1,300 Estimated ash tree Inventory (privately owned) • Parks: 635 • Cemetery: 125 Estimated at: 2,500 — 3,500 • Schools: 100 • Total: 2,160 We estimate there are around 2,100 publicly -owned ash trees and another up to 3,500 privately -owned ash trees in Hutchinson. 5,000 to 6,000 trees represents a significant amount of the total number of trees in the City, estimated at between 15%-20%. The scope of this potential problem is significant, requiring planning and efforts to prolong the negative effects of an infestation over as long a time as possible. 14 Emerald Ash Borer • Likely will come, just don't know when • In the meantime, do what we can to prevent, prepare, and prolong. • QUESTIONS? In summary, EAB will likely make it to Hutchinson. Before it comes, we want to do what we can to prevent it (or at least limit its effect). When it comes, we want to be prepared. We want to remove infested trees before they become dangerous, and we want to replace as many trees as we remove, if possible. By doing what we can do to prevent (or limit) and infestation, and by being prepared, our hope is to prolong the life of ash trees in Hutchinson to the extent possible. Are there any questions? 15 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny - Hangar Rental Policy updates Department: PW/Eng LICENSE SECTION Meeting Date: 11/27/2018 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Considering construction of a new 8-unit T-Hangar is underway, the Airport will be having available hangar space for the first time in a long time. For some time, all available City -owned hangar spaces have been full. Potential occupants have continued to contact the airport regarding available hangar space. In order to be ready when the new hangar becomes available, Airport Commissioners evaluated the existing policy at a recent Airport Commission meeting. Their desire was to clarify and simplify the policy by making several changes, including: 1. Clarify language regarding special use hangars. 2. Identify how and where advertisements for available hangars would be posted. 3. Continuation of one waiting list for all parties interested in obtaining hangar space at Hutchinson, regardless of whether hangar space is open or enclosed. 4. More clearly communicate policy provisions relating to sale/purchase of aircraft hangered at the airport. The attached draft of proposed amendments to the policy should make management of the City -owned hangars simpler, more efficient and the waiting list will be a more true indication of the need for additional hangar space in the future. BOARD ACTION REQUESTED: Approve/deny hangar rental policies as presented Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C November 27, 2018 City of Hutchinson Public Works Department Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: Airport Hangar Rental Policy Considering construction of a new 8-unit T-Hangar is underway, the Airport will be having available hangar space for the first time in a long time. For some time, all available City -owned hangar spaces have been full. Potential occupants have continued to contact the airport regarding available hangar space. In order to be ready when the new hangar becomes available, Airport Commissioners evaluated the existing policy at a recent Airport Commission meeting. Their desire was to clarify and simplify the policy by making several changes, including: 1. Clarify language regarding special use hangars. 2. Identify how and where advertisements for available hangars would be posted. 3. Continuation of one waiting list for all parties interested in obtaining hangar space at Hutchinson, regardless of whether hangar space is open or enclosed. 4. More clearly communicate policy provisions relating to sale/purchase of aircraft hangered at the airport. The attached draft of proposed amendments to the policy should make management of the City -owned hangars simpler, more efficient and the waiting list will be a more true indication of the need for additional hangar space in the future. AIRPORT HANGAR RENTAL POLICY The City of Hutchinson is responsible for management, operations, maintenance and repair of Hutchinson Municipal Airport — Ken Butler Field. The City of Hutchinson has constructed, at Federal, State and City expense, a series of aircraft storage hangars that are available for rent to store aircraft. There are not sufficient hangars to accommodate all who wish to rent hangars. Therefore, the City desires to establish a policy governing the offering of available hangars for rent to interested parties. To assist with management of the Airport, the City has established an Airport Commission and the City Council has delegated the duties and responsibilities outlined in this policy to the Airport Commission. When the Airport Commission is unable to perform described duties and responsibilities, the duties and responsibilities revert to the City Council. Disclaimer. This policy describes intended procedures for offering available hangar space for rent. The City Council and/or Airport Commission may deviate from this policy at any time to offer available hangar space in a manner deemed most beneficial to the Airport or City. Rental agreements for available hangar space are made only by the Airport Commission. Rental agreements are valid only after having been approved by the Airport Commission. The City Council retains final authority on any matter relating to this policy. Special Use Hangars. The City may designate certain hangars for special use when occupants of the hangars provide a public service. Generally, these hangars are either not charged rent or are charged reduced rent. Occupants of special use hangars are not eligible to accept any other available hangar space without approval from the Airport Commission and then must enter into a rental agreement and pay full rental rates. Vacated special use hangars will become available to others at normal rental rates. Available Hangar Space. Hangar space usually becomes available when an existing hangar occupant voluntarily terminates their rental agreement with the City. Available hangar space can also result from eviction of an existing occupant, either for non-compliance with the rental agreement or by other action of the City deemed to be in the best interest of the Airport or City. All available hangar space will be reported to the Airport Manager. Written notice of and advertisements for available hangar space will be posted in a prominent place or places at the Airport. Available hangar space will be first offered to existing hangar occupants, then to persons or entities on the waiting list, and finally to the general public. The Airport Manager may use unrented hangars for any municipal purpose or may offer any unrented hangars as short-term rental (daily or weekly) from the time the unrented hangar is vacated until it is rented by another occupant. Large aircraft. A prospective occupant who owns a large aircraft, after being approved for rental of hangar space for large aircraft by the Commission, will be assigned a priority by the Commission. The Commission may offer a large hangar to an occupant with a large aircraft, by providing any existing occupant of a large hangar owning smaller aircraft with appropriate space in smaller hangar(s), in lieu of the large hangar. As necessary, existing occupants may be required to vacate an enclosed hangar to accommodate, based upon the occupant's priority date. Any existing occupant required to move out of a large hangar will retain their original priority date for their newly assigned hangar(s). Accessibility. The airport has designated hangars #4-4 and #4-8 as accessible hangars. These hangars are accessible through an entrance door into the respective storage areas, through double doors into the hangars. The Commission may offer an accessible hangar to an occupant with accessibility needs, by providing any existing occupant of an accessible hangar with appropriate space in smaller hangar(s), in lieu of the accessible hangar. As necessary, existing occupants may be required to vacate an enclosed hangar to accommodate, based upon the occupant's priority date. Any existing occupant required to move out of an accessible hangar will retain their original priority date for their newly assigned hangar(s). Existing Hangar Occupants. No occupant may rent more than two hangars without permission from the Airport Commission. Specific authorization granted by the Airport Commission for more than two hangars may not exceed one year, and all such cases will be reviewed together once each calendar year. Existing hangar occupants shall have first priority to rent available hangar space. Upon posting notice of a vacancy, existing hangar occupants will have until the date specified on the notice to make application to rent the available hangar. The Airport Commission will review all applications for available hangar space at their next regularly scheduled meeting or at an advertised meeting open to the public. Advertisements for available hangars will be posted on the Airport's bulletin board and other conspicuous places at the airport. Should more than one existing hangar occupant make application to rent the same available hangar space, priority will be given to the existing occupant with the longest rental relationship with the Airport. If longevity prioritization is unable to be determined, the Airport Commission will determine an appropriate manner for selection, considering the best interest of the Airport. Upon selection for the available hangar, existing hangar occupants must sign a rental agreement and provide all necessary documentation. The occupant must prepay one month rental rate for the new hangar before vacating their existing hangar. If prepayment is not made within two (2) weeks, the hangar will again be considered vacant. Occupants will have no more than two (2) weeks to move out of their existing hangar into the new hangar. If an existing hangar occupant sells their aircraft, the purchaser of the aircraft must make application to the Airport Commission to remain in the hangar. The new owner of the aircraft will generally be allowed to enter into a new rental agreement for the hangar, which will establish the date of their rental relationship with the Airport for longevity purposes. 2 Transfer of aircraft ownership. The Commission may approve hangar rental agreements with new occupants in the case of a transfer of ownership of existing aircraft stored in City -owned hangars. Both parties to the transaction shall make application to the Commission for approval. Appropriate documentation of the transfer shall accompany any application, to include a certificate of insurance showing coverage of at least amounts required by the rental agreement. The Commission may approve a rental agreement with the new occupant. If the Commission approves a rental agreement with the new occupant, the priority date for the new occupant shall be the same date as the Commission approved the new rental agreement. No Application from Existing Hangar Occupants. If no existing hangar occupant makes application to rent the available hangar space, the hangar is then considered to be available to persons or entities whose names appear on the hangar waiting list maintained by the City. Waiting List. The City maintains a waiting list for applicants. It is the City's intent to use the waiting list to determine eligibility for available hangar space. The City reserves the right to establish procedures other than those described herein they deem necessary and beneficial to Airport operations. Applicants for the waiting list may be individuals, corporations, flying clubs, non-profit organizations, and entities other than private individuals. Names are added to the waiting lists when applicants notify the City of Hutchinson of their desire to be placed on a waiting list for an available hangar, provide contact information and other required information established by the City of Hutchinson. Names are removed from waiting lists once applicants rent a hangar. Names are removed from the list when applicants voluntarily withdraw their names. Names are removed when a person/entity refuses to rent a hangar three consecutive times. Names may also be removed by action of the City Council for any reason deemed to be in the best interest of the Airport or the City. Existing hangar occupants with one hangar are eligible to be on the waiting list. Upon renting a hangar, occupants desiring a second hangar will be required to reapply to be on a waiting list. Upon application, their name will be listed on the waiting list by the date of their reapplication, not the original date of their first rental agreement. Once an occupant has two hangars, they are ineligible to reapply for placement on a waiting list. Waiting List Prioritization. Applicants are listed on the waiting list in ascending order by the date on which their application was made. Priority for available hangars is generally given to the person/entity whose name has been on a waiting list the longest time. Offering Available Hangar Space to the Persons/Entities on the Waiting Lists. In priority order, by date of application, persons or entities on the waiting list will be offered available hangar space. Reasonable attempts will be made by City staff to contact applicants, using contact information supplied by the applicant. Applications for available hangar space are made to the Airport Commission. The Airport Commission will review applications from waiting list applicants at their next regularly scheduled or advertised meeting open to the public. The Airport Commission may accept or deny the application. This process will continue until the available hangar space is rented, or until the names on the waiting list are exhausted. No Application from Waiting List Applicants. If no waiting list applicants rent the available hangar space, the hangar is then considered to be available to the public. Offering Available Hangar Space to the Public. The Airport Manager will advertise the available hangar to the general public in any manner deemed reasonable. The Airport Manager may offer the hangar to any person or entity able to comply with rental agreement provisions. The Airport Commission may authorize an incentive reduction to rental rates for the available hangar, provided the rental rate does not drop below seventy-five percent (75%) of the existing rental rates for comparable hangar space and provided the offer does not last more than one year. As a last resort, the City Council may authorize hangar space to be used other than for aircraft storage on a month -by -month basis under separate agreement until the hangar is able to be used in a manner complying with the standard hangar rental agreement. Hangar Trades. Existing hangar occupants may make application to the Airport Commission to trade hangar space. Applications shall indicate agreement by both parties. The Airport Commission retains the authority to allow or deny hangar trades, based on the Airport Commission's consideration of issues surrounding the proposed trade. Rules and Regulations. All persons and entities on waiting lists shall comply with rules and regulations established by the City of Hutchinson and other government agencies with jurisdiction over airport operations. Failure to comply with rules and regulations may include, but not be limited to, forfeiture of the privilege of remaining on the waiting lists. No Property Right. Nothing in this policy shall be construed as creating any property right, under any State or Federal law, by any individual or entity applicant by virtue of inclusion on or exclusion from any waiting lists or offerings for hangar space at the Hutchinson Municipal Airport — Ken Butler Field. AIRPORT HANGAR _ RENTAL POLICY The City of Hutchinson is responsible for management, _ operations, maintenance and repair of Hutchinson Municipal Airport — Ken Butler Field. The City of Hutchinson has constructed, at Federal, State and City expense, a series of aircraft storage hangars that are available for rent to = store aircraft. There are not sufficient hangars to accommodate all who wish to0 rent hangars. Therefore, the City desires to establish a policy governing the offering of available hangars for - rent to interested parties. To assist with management of the Airport, the City has established an Airport Commission and the City Council has delegated the duties and responsibilities outlined in this policy to the Airport Commission. When the Airport Commission is unable to perform described duties and responsibilities, the duties and responsibilities revert to the City Council. Disclaimer. This policy describes intended procedures for offering available hangar space for - rent. The City Council and/or Airport Commission may deviate from this policy at any time to offer available hangar space in a manner deemed most beneficial to the Airport or City. Rental agreements for available hangar space are made only by the Airport Commission. = Rental agreements are valid only after having been approved by the Airport Commission. The City Council retains E final authority on any matter relating to this policy. Special Use Hangars The City may designate certain hangars for special use when occupants of the hangars provide a public service. Generally, these hangars are either not charged rent or are charged reduced - rent. Occupants _ of special use hangars are not eligible to accept any other available hangar space without approval from the Airport Commission and then must enter into a rental agreement, and pay full rental rates. j&6"spe"cialuse hangars will become available to others at normal rental rates Available Hangar Space. Hangar space usually becomes available when an existing hangar _ occupant voluntarily terminates their rental agreement with the City. Available hangar space can also result from eviction of an existing occupant, either for non-compliance with the - rental agreement or by other action of the City deemed to be in the best interest of the Airport or City. All available hangar space will be reported to the Airport Manager M. Written notice of and advertisements for available hangar space will be posted in a prominent place or places at the Airport. Available hangar space will be first offered to existing hangar _ occupants, then to persons or entities on the waiting list, and finally to the general public. The Airport Manager ma use unrented hangars=for any municipal purpose or may offer any unrented hangars as short-term rental (daily or weekly) from the time E the unrented hangar is vacated until it is rented by another _ occupant. Large aircraft. A prospective occupant who owns a large aircraft, after being approved for rental of hangar space for large aircraft by the Commission, will be assigned a priority by the Commission. The Commission may offer a large hangar to an occupant with a large aircraft, by providing any existing occupant of a large hangar owning smaller aircraft with appropriate space in smaller hangar(s), in lieu of the large hangar. As necessary, existing occupants may be required to vacate an enclosed hangar to accommodate, based upon the occupant's priority date. Anv existing occupant reauired to move out of a large hangar will retain their original priority date for their newly assigned hangar(s). Accessibility. The airport has designated hangars #4-4 and #4-8 as accessible hangars. These hangars are accessible through an entrance door into the respective storage areas, through double doors into the hangars. The Commission may offer an accessible hangar to an occupant with accessibility needs, providing any existing occupant of an accessible hangar with appropriate space in smaller hangar(s), in lieu of the accessible hangar. As necessary, existing occupants may be required to vacate an enclosed hangar to accommodate, based upon the occupant's priority date. Any existing occupant required to move out of an accessible hangar will retain their original priority date for their newly assigned hangar(s). Existing Hangar— Occupants. No _occupant may= rent more than two hangars without permission from the Airport Commission. Specific authorization granted by the Airport Commission for more than two hangars may not exceed one year, and all such cases will be reviewed Existing hangar M occupants shall have first priority to � rent available hangar space. Upon posting notice of a vacancy, existing hangar � occupants will have until the date specifi the notice M 1 to make application 0 to rent the available hangar. The Airport Commission will review all applications for available hangar space at their next regularly scheduled meeting or at an advertised meeting open to the public. Advertise ments for available hangars will be posted on the Airport's bulletin board cons icuous laces at Should more than one existing hangar _ occupant make application 0 to rent the same available hangar space, priority will be given to the existing MIA occupant with the longest LW rental relationship with the Airport. If longevity prioritization is unable to be determined, the Airport Commission will determine an appropriate manner for selection, considering the best interest of the Airport. Upon selection for the available hangar, existing hangar _ occupants must sign a rental agreement and provide all necessary documentation. The _ occupant must prepay one month - rental rate for M the new hangar before vacating their existing hangar. If prepayment is not made within two (2) weeks, the hangar will again be considered vacant. _ Occupants will have no more than two (2) weeks to move out of their existing 0 hangar into the new hangar. If an existing hangar occupant sells their aircraft, the purchaser of the aircraft must make application to the Airport Commission to remain in the hangar. The new owner of the aircraft will generally be allowed to enter into a new rental agreement for the hangar, which will establish the date of their rental relationship with the Airport for longevity purposes. Transfer of aircraft ownership. The Commission may approve hangar rental agreements with new occupants in the case of a transfer of ownership of existing aircraft stored in Citv-owned hangars. Both parties to the transaction shall make application to the Commission for approval. Appropriate documentation of the transfer shall accompany any application, to include a certificate of insurance showing coverage of at least amounts reauired by the rental agreement. The Commission may approve a rental agreement with the new occupant. If the Commission approves a rental agreement with the new occupant, the priority date for the new occupant shall be the same date as the Commission approved the new rental agreement. No Application from Existing Hangar -Occupants. If no existing hangar_ occupant makes application to _ rent the available hangar space, the hangar is then considered to be available to persons or entities whose names appear on the hangar waiting list maintained by the City. Waiting List. The City maintains a waiting list for applicants. It is the City's intent to use the waiting list to determine eligibility for available hangar space. The City reserves the right to establish procedures other than those described herein they deem necessary and beneficial to Airport operations. Applicants for the waiting list may be individuals, corporations, flying clubs, non-profit organizations, and entities other than private individuals. Names are added to the waiting lists when applicants notify the City of Hutchinson of their desire to be placed on a waiting list for an available hangar, provide contact information and other required information established by the Citv of Hutchinson. Names are removed from waiting lists once applicants = rent a hangar. Names are removed from the list when applicants voluntarily withdraw their names. Names are removed when a person/entity refuses to rent a hangar three consecutive times. Names may also be removed by action of the City Council for any reason deemed to be in the best interest of the Airport or the City. Existing hangar _occupants with one hangar are eligible to be on'e waiting list. Upon _ renting a hangar, thoccupants desiring a second hangar will be required to reapply to be on a waiting list. Upon application, their name will be listed on the waiting list by the date of their reapplication, not the' original date of their first rental agreement-. once an _ occupant has two hangars, they are ineligible to reapply for placement on a waiting list. Waiting List Prioritization. Applicants are listed on the waiting list' in ascending order by the date on which their application was made. Priority for available hangars is generally given to the person/entity whose name has been on a waiting list the longest time. Offering Available Hangar Space to the Persons/Entities on the Waiting Lists. In priority order, by date of application, persons or entities on the waiting list will be offered available hangar space. Reasonable attempts will be made by City staff to contact applicants, using contact information supplied by the applicant. Applications for available hangar space are made to the Airport Commission. The Airport Commission will review applications from waiting list applicants at their next regularly scheduled or advertised meeting open to the public. The Airport Commission may accept or deny the application. This process will continue until the available hangar space is _ rented, or until the names on the waiting list are exhausted. No Application from Waiting List Applicants. If no waiting list applicants = rent the available hangar space, the hangar is then considered to be available to the public. Offering Available Hangar Space to the Public. The Airport Manager will advertise the available hangar to the general public in any manner deemed reasonable. The Airport Manager may offer the hangar to any person or entity able to comply with rental agreement provisions. The Airport Commission may authorize an incentive reduction to rental rates for the available hangar, provided the - rental rate does not drop below seventy-five percent (75%) of the existing = rental rates for comparable hangar space and provided th&e offer does not last more than one year. As a last resort, the City Council may authorize _ hangar space Nto be used other than for aircraft storage on a month -by -month basis under separate agreement until the hangar is able to be used in a manner complying with the standard hangar= rental agreement. Hangar Trades. Existing hangar _ occupants may make application to the Airport Commission to trade hangar space. Applications shall indicate agreement by both parties. The Airport Commission retains the authority to allow or deny hangar trades, based on the Airport Commission's consideration of issues surrounding the proposed trade. Rules and Regulations. All persons and entities on waiting lists shall comply with rules and regulations established by the City of Hutchinson and other government agencies with jurisdiction over airport operations. Failure to comply with rules and regulations may include, but not be limited to, forfeiture of the privilege of remaining on the waiting lists. No Property Right. Nothing in this policy shall be construed as creating any property right, under any State or Federal law, by any individual or entity applicant by virtue of inclusion on or exclusion from any waiting lists or offerings for hangar space at the Hutchinson Municipal Airport — Ken Butler Field. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Resolution 14974 - Joint Powers Agreement with State of Minnesota Department: Administration LICENSE SECTION Meeting Date: 11/27/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City Parks Staff has been working with the State of Minnesota (DNR) to make improvements to the Boat Launch at Roberts Park. To make those improvements we need to enter into a Joint Powers Agreement with the State. Staff has reviewed the agreement and is comfortable with it. Staff is asking the Council to approve the attached resolution authorizing staff to enter into the agreement (also attached) with the State of Minnesota (DNR). BOARD ACTION REQUESTED: Approve Resolution 14974 - Authorizing the City to Enter into a Joint Powers Agreement with the State of Minnesota for the Roberts Park Boat Launch Construction and Maintenance Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE CITY OF HUTCHINSON This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State" and the City of Hutchinson MN, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97A.141 to provide public access sites on lakes and rivers where access is inadequate; and WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly or cooperatively exercise common powers; and WHEREAS, the City and the State have determined this Public Water Access improvement on Otter Lake at Roberts Park, is of high priority under the state public water access program; and WHEREAS, the City owns land described as: Sec. 2, T. 116 N, R. 30 W, McLeod County, as shown in Exhibit A and on the attached map; and WHEREAS, the City has previously developed and continues to operate this Public Water Access site; and WHEREAS, the State is willing to assist with major repairs and maintenance of Public Water Access ramp on Otter Lake at Roberts Park ; hereinafter referred to as "facilities"; and WHEREAS, the City is willing to allow the State to assist with major repairs and maintenance of the facilities; and WHEREAS, a resolution or copy of the City Council meeting minutes authorizing the City to enter into this agreement is attached and incorporated into this agreement as Exhibit B; and NOW, THEREFORE, in consideration of the mutual benefits to be derived by the public bodies hereto and for the benefit of the general public, the parties agree as follows: STATE'S DUTIES AND RESPONSIBILITIES a. The State shall assist the City with major repairs and maintenance to the facilities. The State will provide concrete plank, equipment and personnel associated with the major repairs and maintenance of the facilities. b. The State shall permit the City to review and approve all plans and specifications for major repairs and maintenance to the facilities as developed by the State. c. The State shall provide all boating related informational signs for the facilities as determined by Department of Natural Resources policy. i.e. Invasive species signs. Page 1 1 d. The State shall be permitted to review and approve any alterations to the facilities proposed by the City during the term of this Agreement. e. The State reserves the right to inspect the facility at any time to ensure that the City is in compliance with this agreement. II. CITY'S DUTIES AND RESPONSIBILITIES a. The City shall review and approve the plans for major repairs and maintenance of facilities as proposed by the State. The plans shall meet ADA requirements. b. The City shall be permitted to review and approve any alterations to the facilities proposed by the State during the term of this agreement. c. The City shall assist the state with major repairs and maintenance to the facilities. The City shall provide appropriate materials for the major repair and maintenance at the facilities. d. The City shall be responsible for all routine maintenance and upkeep of the facilities including all on- going ramp maintenance and will keep the facilities in reasonable and safe condition. e. The City shall not restrict the use of the facilities based upon the boat size or the boat's engine horsepower, except as adopted through uniform water surface use zoning regulations. f. The City and the State shall not charge a separate fee to use the launch ramp or parking area. The facility shall remain open year-round or in conjunction with the City's established hours for a facility of this type. The City may close a facility for emergencies, without prior written consent of the State. The City shall notify the State within 48 hours of closing the facility for emergency reasons or if the facility will remain closed longer than 48 hours. III. FUNDING The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f) above; however, the obligation of the State is also limited to the amount of funds legislatively appropriated and administratively allocated to this project. The State may also provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f) above through the standard internal purchasing process including, but not limited to, a separate requisition in which funds will be encumbered. IV. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The City's liability shall be governed by Minnesota Statutes Sections 466.01-466.15, and other applicable law. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purpose of liability, as set forth in Minnesota Statutes, Section 471.59, Page 1 2 Subd. 1a; provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party V. TERM a. Effective Date: January 1, 2019, or the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. b. Expiration Date: January 1, 2039, for a period of twenty (20) years except as otherwise provided herein or agreed to in writing by both parties. This agreement shall renew at the end of the term for an additional five (5) year period unless a party gives three (3) months written notice to the other party to terminate the agreement. This agreement shall continue to automatically renew at the end of each five (5) year period unless the required notice is given. VI. AUDIT Under Minnesota Statutes Section 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the City relevant to the agreement shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State Auditor for a minimum of six years from the end of this agreement. VII. CANCELLATION This Agreement may be cancelled by the State at any time with or without cause or as necessary as provided in Article III, upon thirty (30) days written notice to the City. This Agreement may also be cancelled by the State if it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a level sufficient to allow for the payment of services covered under this agreement. The State will notify the City by written or fax notice. The State will not be obligated to pay for services provided after the notice is given and the effective date of cancellation. The State will not be assessed any penalty if the agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the necessary funds. The State shall provide the City notice of lack of funding within a reasonable time of the State's receiving that notice. Vill. GOVERNMENT DATA PRACTICES The City and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Township under this agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in this clause by either the City or the State. IX. PUBLICITY AND ENDORSEMENT Any publicity regarding the subject matter of this agreement must identify the State as the Page 13 sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program and services provided from this agreement. X. COMPLETE AGREEMENT This Agreement, and amendments, constitutes the entire agreement between the parties. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. [The Remainder of the page is intentionally left blank] Page 14 XI. OTHER TERMS AND CONDITIONS NOTICES: Any notice, demand or communication under this Agreement by either party to the other shall be deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid to: The State The City Minnesota Department of Natural Resources City of Hutchinson Division of Parks and Trails, Area 4A Supervisor 111 Hassan Street P.O. Box 457 Hutchinson, MN 55350 Spicer, MN 56288 IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby. DEPARTMENT OF NATURAL RESOURCES City of Hutchinson By: Title: Date: DEPARTMENT OF ADMINISTRATION Delegated to Materials Management Division By: Title: Date: (Effective Date) STATE ENCUMBERANCE VERIFICATION Individual certifies that funds have been encumbered as req. by Minn. Stat. 16A.15 and 16C.05. Signed: Date: Contract: By: Title: Date: City of Hutchinson By: Title: Date: Page 15 — { 0 r Yr)PP # 1 ' Y.....-_.......--.. a> co r4 a t o ax ao, C4 (M (4 r r --- ar f- a � W-7 — ii&dL w'r 1 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Transportation Alternatives (TA) Grant Application Resolutions Department: PW/Eng LICENSE SECTION Meeting Date: 11/27/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Per past discussions with the City Council and reviews at Resource Allocation Committee meetings, City staff is currently preparing an application for a Transportation Alternatives (TA) grant (Federal Aid) to address multi -use trail mobility issues and safety concerns at the intersection of State Trunk Highway 7/22 and Montana Street NW in 2022 or 2023 (possibly advance construction to 2019 with City funding up front?). Thus, the attached resolutions are necessary to satisfy the application submittal requirements. At this point, the exact project scope and estimated costs are being finalized. Please note that the final application and supporting materials will be submitted to MnDOT in the near future prior to their established deadline in early January. BOARD ACTION REQUESTED: Approval Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 175,000.00 Total City Cost: $ 35,000.00 Funding Source: Bonding or Other Project Funds Remaining Cost: $ 140,000.00 Funding Source: Federal Aid RESOLUTION NO. 14975 RESOLUTION OF SPONSORSHIP FOR THE TRANSPORTATION ALTERNATIVES PROGRAM APPLICATION FOR THE STATE TH 7/22 & MONTANA STREET PEDESTRIAN CROSSING BE IT RESOLVED, that the City of Hutchinson, McLeod County, Minnesota agrees to act as sponsoring agency for a "Transportation Alternatives" project identified as State TH 7/22 & Montana Street Pedestrian Crossing and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. Be it further resolved that Kent Exner, City Engineer, is hereby authorized to act as agent on behalf of this sponsoring agency. Adopted by the Hutchinson City Council this 27th day of November 2018. Matt Jaunich, City Administrator Gary Forcier, Mayor CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the City of Hutchinson, McLeod County, Minnesota on this 27th day of November 2018. SIGNED: Gary Forcier, Mayor SIGNED: Matt Jaunich, City Administrator Mayor 11/27/2018 City Administrator 11/27/2018 RESOLUTION NO. 14976 RESOLUTION AGREEING TO MAINTAIN THE TH 7/22 & MONTANA STREET PEDESTRIAN CROSSING FACILITY WHEREAS, The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS, Transportation Alternatives projects receive federal funding; and WHEREAS, the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project sponsor; and WHEREAS, the City of Hutchinson is the sponsoring agency for the Transportation Alternatives project identified as State TH 7/22 & Montana Street Pedestrian Crossing. NOW THEREFORE, BE IT RESOLVED THAT, the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project. Adopted by the Hutchinson City Council this 27th day of November 2018. Matt Jaunich, City Administrator Gary Forcier, Mayor CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the City of Hutchinson, McLeod County, Minnesota on this 27th day of November 2018. SIGNED: Gary Forcier, Mayor SIGNED: Matt Jaunich, City Administrator Mayor 11/27/2018 City Administrator 11/27/2018 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: October 2018 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 11/27/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff r� Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. 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= r- L6 L6 C) L6 L6 00 O I-- N N O N 00 N N (O (O N LC) to v �: LO IX 6 V 6 N c (h O N M 00 I-- - I-- O I-- � CD CD O 00 00 ' 1-- Ile Ch CO CO N C'� M CO N O Ch O I-- LO _TfIMMEM co N O 00 00 O (O O LO N O N (c (0 v V) (p IT co m zzf I� 'T co U) W w N W D U) W Z3 W U) W D > a� w U)) 0) x Q K w w > (n a w U) w w a LL 0 O m o 0 O .C) p w L O m ~ U)06 � U)� � p i2 , t— z O (Oj O -0 O Un Mi� C) Q c n 2 U cn cn 2 U 00 O N CO 0 0 LI) V CA Lc) O (O O N (O 00 V r C7 O CO V I-� N co 00 O o 0 fz (`) I- (7) I" N f- O N CDO N IT LO I\ LO (Y) LO 00 - 0 0 (O = O N Il- 00 N LO (1) Il- (O rl- IT 00 V L6 O N I- 00 (h N N N N 00 O Cl) Cl) O (O V r- O N N L N (n O (a U Of U O C (n 0 7 U O o E o c ) (D -iCO U 0 0 J O O 0 (U Q AC O U Z F Q Q 0 U) tiH Q N U Q Z U H F- � p W _ c m N \ o U) Q O CD T N mLU U U M � i J s LL0LU r W m �0 0E- LU O co H LU W 0 Z O N Q m 0 Z 0 W Z 0 Q X ww a. a F- a U °° LU LLB N m O U Z W O W w N Ch () O (h 00 O Il- O (Y) O O O O O O LO O O O O (7)O ' 0 0 ' O V LC) O N I- — N LO (7) 00 LO (D C7 N V O N N V LO O O LO O (N ' LO Il ' LC) LC) 00 00 00 LO O LO V N LO V V N Lo O V (3)vv , ol-- Il- O 00 (7) V —vNLDLDO V Il- O I` �- Cl) O O N Il- N N' Cl) N LO LO O N O LD (h O O O O O O LO O O O O Il- O ' O LO ' O (fl O L6 V 00 — V LO O 00 LO (D (7) V 00 LO LO O m N m I- N I` (7) 00 Il- rl- I` N ' 00 (7) Il- (7) (7) 00 (h (h V V V Lo Lo LD LO LD V (fl N N N I` LO (D (D T — OJ V N Il- (7) N V (h (h V , (fl , O co 00 00 Il- 00 co rn O LO O O O O O O LO LO M O LD O O O O O O CO CO N N O O O M T _ (fl N N O O L(5 LO 0 N N— 0 LD O 00 T V= LD N N V M O V (D (D V I— N O N Il- I` N (D O N N LO N' 00 ' O P. 00 (fl C6 O — L(5 co 00 O 00 (7) V LO (`) = (`) (`7 s 19T 00 O N LO (D (D M o 06 Ch I-� , o , —, co 00 I-- � LO V m O M LO V— O N O [,- a) V N LO LO O N O m co M— 0 N O M O O N m N V (D O O N LO N O M O O O O O O I1- LO M O (O O O O O N N (O M M I- O O O (O (O 00 N L6 V O O O L6 O I-- M M— 0 LO O M T V = LO CO = V M T M LO (D m 00 O LO 00 I-- O V I-- co M (D — CO V ' O ' LO (O (fl C6 N 00 N (O 00 O m V (D (O CO = M CO 91 T c7 c7 (D (D LO O O N O co N 00 LC) N T 00 Ld G O CO — LO N N LO O w w Q W z N D w w a (n a) > z (1)z p x w w U) w 06 U) E o U_ � O w w U) °� U x U X Q K N w w _ a)�� Q c W >w Q w olS U O co U O W L (1) Q m U) O C U o,) 06 � C (� O 4- (n o U)) U)) m a) (u (1) (1) E U o .Q a) (/) 2 2 U O -W U m m o ._ .� W (n(nJJU U �(n(n�H000 z co C O O � O O U N O N O O O O � � O O Q) (0 i (U Q O Q 0 0 0 0 0 0 0 Cb I` l (b (b (D (D I, (D LO O (7) (7) (h N Cl) V O 00 N (7) (h LO N LO L6 O O L(7 LO LO 00 (D LO (`7 T 0 co O N IT O Lt7 O IT O O V 0 m r LO N ap p N CY) V () N M IT V (h (7) (fl O LO N T ayi ayi (6 aD g (D 0- U E (n fC N L cv 2r U 2) U (u (nQ�_ U 2 U U a) (C N N O Z F Q 0 U) tiH Q N U Q Z U F- � LU O m N \ o U) � O 0 T Q N LU mLU U U M � > J Q LL0LU LU Q m Nr I.L 0E- O LU O co H LU LU 0 Z O N 0 m 0 Z 0 LU Z0 0 u ww a. 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U a °° LU W LLB N m O U Z O LULU LULU w M i LL N V (7) I-- a N (7) I-- a (p(pll- c O C)C)C C)O O C (7) V LO C — = N h LD V O N IX (1) O IX 00 N Il- (( CC l� ai r- (7) 00 Il- U (`') 00 I— a 00 00 I` (` rl- (D(nd (D(D(pd (C(pl-- a Lo V N C`' 00 O C:, C:, C CD LO O C O LO LO LC V M N (` LO T c CO 00 d CO (O I- c (p(prna CO M c CO M C� (D m co LC co CO LO a 00 C6 C7 c m f� m N V 00 co co I- r- I` N m O M O O O O V O O M O LO LO O I-- CD Oo I-- -'I-LO I-- CD CDN N 00 N = L6 L6 O 00 V 00 (D co O m M N N I-- 00 N V V— M O M LO O M LO 00 'IT N M N N ' ' ' (D M M (fl N M O V V N N O LO IIIIn CO LO O 00 LO v — 0 V N i 0 co 00 m Il- N 0 r- 0 V M 0 0 0 0 r- ooN -o(oo (D = 0 I` O O M O ' ci, L6 N — L6 L6 6J co co m LO N V O — 0 0 0 0 0 0 O O m O O O O N I-- 00 (fl (fl L6 L(- V N 00 LO co LO 00 V N I- ti m m(D 00 v co N I- V V ' 0 N N L6 V LO M LO LO V LO O LO W N M L(I� P� 00 00 M f.- L(7 00 O LO I � O rn N N co is s1": U) W W p W Z W d x c > (n > ZLLI a) p Z W � C: � d 06 W N W x Z a) E o aci U o c a) > w O c O t— m06 o 7— c O W m p a) (1 a'S U U) U) U 0) a� C) a) a) U)2 � U C) .Q O a� a� m m - 0 > m Q a� m a� a� w (�(� _2 2H000 z U F- p W C m U) N \ � 0 F- ti W N p m F a Z 0 tiH U) Q U Z N Q U F- F- � p W C m U) N \ � 0 o O T N mLU U U M � J LO i Q H m Q m �0 0a.F- �LU co LU 0 a0 p W 0 N m Z � 0 Z p W Z 0 p U Q wwF- a. U a °° LU W LLB N m O U Z O W W w (q 6 N C`' (D O C r O C dT LO C OCT r- (7) LO (7) O N r N 0 a N IX LO 00 r LO ( d (7) — C`' (h co (` N LO O C r O C (7) LO d C`7 N a O 00 (� O o(hr 0 o c LO 00 IX (Y) O 0 N N d N 00Nr r (D (` (fl () L( (`7 — IX m v o d- d- rn r o O 00 = = CO T (D O 00 m 00 00 O LO (O N 00 m 0 d" O O O O ti O N 0 N 0 0 0 O O O O O m 0 0 0 O O O' (O 00 00 N 00 - d" O C6 d" LO d" M M r- M N r- N � d" C N O r- O C`' 'IT CD(D m r- d" dT C`' N (D LO 00 m r- 00 ' ' ' a O L (7 C h L (7 r r (O 00 m r (D d a co — d d N O O 00 N r- (D O 6 M M LO LO N= O O Cl M N O M N 0 M O O a N m LO N 0 m IzT ornor d O N (D LO co O (D r C`' O O N O LO `-' O LO 0 0 Lo 0 0 0 0 r- O C`' ti O O IT O d" O O N O C`' co 0 N m m d LO O N O a ci (o z o L6 Ch o cr r= r M (fl zT co CD co d (D N = N 9. O c7 00 o Lo 00 m 00 C o N o (o N r- — co r LC) r- O m O O =' C d" 00 = 00 00 (D d N = O 00 00 d" a M LO LO LO 'a ti o o CO — o co N d 0 N N' ' LO ' Ile N r- O O (fl O O (0 d LO N = co O O LO o 0 0 0 t` dT dT 6J t` M dT 6J L`M L(j O dT N I- fC L U O (`') N LO a)� � 0000 Cl) 4; ti (fl (fl cr CM co (`7 LD O C LD co O w N a LO — 0 0 0 O N IT d O O d d (D LO NN � N 0� CO (4 - N 1 r N r W C W N W D L t— C (u _ to p L Z � i � W > E cn (D (n (1) U) W o d 0 UL � W J ¢ 0) XX Q LLI X x W l J O 0 (6 LU U c (U H u O c O (D cn 00 0.� U) c U 0 O C �' 06 U) m E !n � C O t U (6 U r O Uv,v m m ai Q>o U C: ninFc)oo (n m (n h o C: E U O U Z F Q Q 0 U) tiH Q N U Q Z U H F- � p W O m N \ o U) Q O 0 T N mLU U U M � i J a LOLU Qm Nam I.L 0a.F- 0 LU O co LU W 0 Z O N Q m 0 Z 0 W Z 0 Q X ww a. a F- a U °° LU LLB N m O U Z W O W w Il- (D O (h (15.4 . 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V)� Y J 0� � � Z� U 7 u a 000 a Ya a oa Qa Qa J ZN o 0 R a m R w CO Z R Q R Z R V) R m R U Q Y N Z Cl)W c LL c Q c c F c Z c Y c W X Q o y > O y O m O F 0 V) O Q O Q O W Q O O/ m 0/ O :- U)s Q Lu = U) =� W U 0 :_ a F} s U s U U J R F Q 7 0 W ^2 0 � R m R v) DU �U UU (1)U ?U �U aU ZiU UO zU xU N V 6 rn M 0) a HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular l3t)ard Meeting Tuesday, October 16, 2018, 7:00 AM Minutes 1. CALL TO ORDER: Vice Chair Steve Jensen called the meeting to order. Members Present: Gary Forcier, Eileen Henry and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 18, 2018 Nikki Williamson moved to approve the Minutes of the regular board meeting as written. Steve Jensen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Gary Forcier moved to approve City Center General Fund payments of $14,073.55 for checks 8973 to 8979. Eileen Henry seconded with Nikki Willemssen abstaining. The motion carried unanimous. b. Nikki Willemssen moved to approve City Center September 30, 2018 financial statements. Eileen Henry seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers operating account payments of $66,434.13 for checks 14418 to 14449. Eileen Henry seconded with Gary Forcier abstaining. The motion carried unanimously. d. Nikki Willemssen moved to approve the August 31, 2018 Park Towers financial statements. Eileen Henry seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 100% occupied. b. Jean Ward reviewed with the Board the Park Towers' October Newsletter. c. Nikki Willemssen moved to set RAD HRA Commissioner Workshop for November 20. 2018 at 7:30 A.M. Eileen Henry seconded and the motion carried unanimously. 5. CONSIDERATION OF APPROVAL OF SCDP PRELIMINARY APPLICATION FOR RENTAL REHAB OF 907 DALE STREET APARTMENTS WITH HRA STAFF RECOMMENDATION AND RECOMMENDATION FOR EXECUTION BY CITY COUNCIL Jean Ward and Judy Flemming reviewed with the Board the details of the Preliminary Application. Gary Forcier moved to approve the SCDP Preliminary Application for Rental Rehab of 907 Dale Street Apartments and to recommend execution by City Council. Nikki Willemssen seconded and the motion carried unanimously. October 16, 2018 Minutes Page 1 of 2 5. CONSIDERATION OF APPROVAL OF MILLER & BUCKENTIN CITY HILP MOBILE HOME INITIATIVE LOANS CONTINGENT TO THE LOAN REVIEW COMMITTEE'S APPROVAL Gary Forcier moved to approve the Miller & Buckentin City HILP mobile home initiative loans contingent to the loan review committee's approval. Eileen Henry seconded and the motion carried unanimously. 7. 2018 HUTCHINSON FORECLOSURE REPORT AS OF 9/30/2018 FYI 8. CONSIDERATION OF RESOLUTION #2018-8 APPROVING REVISED HRA PROCUREMENT POLICY Nikki Willemssen moved to approve Resolution #2018-8 Approving Revised HRA Procurement Policy. Eileen Henry seconded and the motion carried unanimously. 9. OTHER COMMUNICATIONS Jean told the Board that two of the Park Towers boilers are acting up so she will be investigating some options to discuss with the Board. 10. ADJOURNMENT Nikki Willemssen moved to adjourn and Gary Forcier seconded. There being no other business, Vice Chair Steve Jensen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier, Secretary/Treasurer t� October 16, 2018 Minutes Page 2 of 2