cp10-23-2018HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 23, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14964 — Accepting a Property Donation (Rescue Equipment)
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 9, 2018
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Small Business Saturday Event on November 24, 2018
(b) Consideration for Approval of Invocation Schedule
(c) Consideration for Approval of 2019 Preliminary Proposal to Small Cities Development Program
(SCDP)
(d) Consideration for Approval of Resolution No. 14960 - Resolution for Certification of Special
Assessments from City of Hutchinson to McLeod County Auditor
(e) Consideration for Approval of Resolution No. 14962 — Resolution Approving Conditional Use
Permit for Dog Daycare Boarding Facility at 518 Hwy 7 East with Favorable Planning
Commission Recommendation
(f) Consideration for Approval of Resolution No. 14963 — Resolution Approving a Conditional Use
Permit for a Cellular Tower Located at 1470 South Grade Road SW with Favorable Planning
Commission Recommendation
CITY COUNCIL AGENDA OCTOBER 23, 2018
(g) Consideration for Approval of Out of State Travel for Kent Exner to attend the National
Transportation Research Board Conference in Washington D.C. from January 13-17, 2019
(h) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS RE UESTS AND PETITIONS
e purpose o th is portion oj the agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
8. HUTCHINSON PUBLIC LIBRARY ANNUAL UPDATE
9. DISCUSSION ON REQUEST FROM GOPHER CAMPFIRE SANCTUARY BOARD
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY SETTING A PUBLIC HEARING TO DECLARE EMERALD ASH BORER A
NUISANCE IN THE CITY OF HUTCHINSON AND REVIEW OF EMERALD ASH BORER
MANAGEMENT PLAN
11. APPROVE/DENY RESOLUTION NO. 14961 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS
PHASE 1 (LETTING NO. 5, PROJECT NO. 18-05)
12. APPROVE/DENY ORDINANCE NO. 18-792 — AN ORDINANCE AUTHORIZING THE
SALE OF MUNICIPALLY -OWNED LAND TO HUTCHINSON HEALTH (WAIVE FIRST
READING, SET SECOND READING AND ADOPTION FOR NOVEMBER 13, 2018)
13. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 13, 2018, AT 4:00 P.M.
14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR NOVEMBER 27, 2018, AT 4:00
P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRICTION
PROJECT ITEMS
GOVERNANCE
(Thep urpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from September 18, 2018
(b) City of Hutchinson Financial Report and Investment Report for September 2018
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
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Resolution No. 14964
RESOLUTION ACCEPTING A PROPERTY DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens; and,
WHEREAS, the following organization has offered to contribute personal property
set forth below to the City of Hutchinson:
Name of Donor
David Larson Financial and Insurance Services, Inc.
Type of Property
"Tube of Life" grain bin rescue equipment along with four-hour training session
($5000 value)
WHEREAS, it is the intention of the City of Hutchinson to use the equipment
donation for use at the Hutchinson Fire Department; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
donation offered,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, NHNNESOTA:
THAT, the donation described above is hereby accepted by the City of
Hutchinson.
Adopted by the City Council this 23rd day of October, 2018.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 9, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski
and Mary Christensen. Member absent was John Lofdahl. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — The invocation was dispensed due to the absence of a pastor. Instead a moment of
silence was given.
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14954 — Resolution Accepting Donation from Walt and Lynne Clay ($500 to
Hutchinson Police Department for Law Enforcement Memorial Park Fund)
(b) Resolution No. 14957 — Resolution Accepting Donation from Hutchinson Rotary Foundation
($5000 to Hutchinson Parks Department for Rotary Park Play Structure)
Motion by Czmowski, second by Cook, to approve Resolution Nos. 14954 and 14957. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 25, 2018
(b) Special Workshop of September 25, 2018
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES OCTOBER 9, 2018
(a) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on October 12,
2018, for Homecoming Parade
(b) Consideration for Approval of Resolution No. 14959 - Resolution Appointing Additional
Election Judge for General Election
(c) Consideration for Approval of Resolution No. 14953 — Resolution to Sell Surplus Property at
Auction
(d) Consideration for Approval of Resolution No. 14958 — Resolution Activating Deferred
Assessment (Assessment Rolls SA5067/SA5067A)
(e) Consideration for Approval of Tigers After Dark/Octoberfest Celebration at Bobbing Bobber
Brewing Company on October 12-14, 2018
(f) Consideration for Approval of Spooky Sprint Event on October 27, 2018
(g) Consideration for Approval of Out -of -State Travel for Miles Seppelt to Attend the 2018 Mid -
America Competitiveness Conference and Site Selector Forum in Chicago, Illinois from
December 2-4, 2018
(h) Reappointment of Dave Skaar to Airport Commission to September 2021
(i) Claims, Appropriations and Contract Payments
Item 7(e) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried
unanimously.
Item 7(e) had further discussion. Council Member Cook noted that 3BC indicated that they
would have security personnel on -site throughout the weekend, but asked if HPD would be
providing security at the event as well. Matt Jaunich, City Administrator, clarified that HPD
would be at the event providing security assistance. Council Member Cook also asked about
parking on -site in relation to traffic flow and the location of the large tent.
Mark Schierman and Dan Hart of Bobbing Bobber Brewing Company presented before the
Council. Mr. Hart explained that the very front area on the south side of the parking lot will be
designated for staff parking and the rest of the parking lot will be blocked off for no traffic
flowing through the lot. All customers will be parking in the back and the side of the brewery.
Mr. Hart explained that he is in the process of writing a letter to the neighborhood and placing it
on their doors to inform them of the event. Council Member Cook suggested and asked that Mr.
Hart follow through with notifying the neighbors of the event and inform them that there will be
outdoor music and the event is going until 11:00 p.m. Mr. Hart stated that he has a clean-up
crew coming in after the event on Monday and they intend to cover a two block radius of the
brewery to clean up the neighborhood if needed. The Octoberfest event will begin at 12:00 p.m.
on Saturday and Sunday.
Motion by Cook, second by Czmowski, to approve Item 7(e). Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion oj the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
REVIEW OF RECENT SOUTHWEST CORRIDOR TRANSPORTATION COALITION
ACTIVITIES
2
CITY COUNCIL MINUTES OCTOBER 9, 2018
Kent Exner, City Engineer, presented before the Council. Mr. Exner stated that he recently
attended the regular Southwest Corridor Transportation Coalition membership meeting in Glencoe
and he reviewed the Coalition's recent activities. Mr. Exner detailed the potential addressing of the
US Highway 212 two-lane gaps between Norwood Young America and Carver. The Coalition
submitted a letter to the Metropolitan Council explaining the importance of funding for
improvements along the corridor. Mr. Exner spoke about the 2018 Build Transportation
Discretionary Grant Program for the two segments from Cologne to Carver and Norwood Young
America to Cologne and the favorable chance that these projects will qualify for grant funds for
improvements. There are pavement rehab and intersection improvements construction scheduled in
2020 as well as a pedestrian underpass being constructed in 2020 in Norwood Young America. Mr.
Exner also explained other improvements that are scheduled on Hwy 212 should funding be
awarded.
Mr. Jaunich noted that the improvements of Hwy 212 are part of the City's strategic plan due to no
four -lane highways coming directly into Hutchinson.
9. DISCUSSION OF INVOCATION SCHEDULE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that last
June the City Council approved a new invocation policy that provided staff guidelines on
establishing a schedule on who gives the invocation at Council meetings for the upcoming year. In
mid -August an invitation was sent out to all of the churches/religious institutions within city limits
seeking volunteers to deliver the invocation for the upcoming year. Mr. Jaunich provided a report
of the responses received and included a sample schedule for the upcoming year. The sample
schedule indicates organizations to provide the invocation at Council meetings through June of
2019. The majority of the organizations on the schedule are slotted to provide the invocation at
both Council meetings in the same month. Mr. Jaunich reminded the Council that policy states that
any spots left vacant may be filled by the City Council by a council member invite, left vacant to be
filled at a later date or simply left open and unfilled.
Council Member Cook suggested that the organizations be scheduled in such a way that they are
covering one meeting during a month in an effort to distribute the invocations during the year more
evenly.
Council Member Christensen noted her disappointment in the responses and expressed that she
feels the invocation schedule was always full when the Hutchinson Ministerial Association took
care of this.
UNFINISHED BUSINESS
10. APPROVE/DENY ORDINANCE NO. 18-790 — AN ORDINANCE AMENDING SECTION
154.004 AND SECTION 154.064(C) OF CITY CODE ALLOWING DOG DAYCARE
BOARDING FACILITIES BY CONDITIONAL USE PERMIT IN THE C-4 (FRINGE
COMMERCIAL DISTRICT) AND AMENDING THE DEFINITION OF DOG DAYCARE TO
SECTION 154.004 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(SECOND READING AND ADOPTION)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that at the
last Council meeting discussion was held regarding amending sections of the city code to allow for
dog daycare boarding facilities for up to 12 dogs in the C-4 zoning district. A current business
would like to expand their business to allow for this type of boarding facilities.
Brian and Dana Duscher, applicants, presented before the Council. The Duschers are current
business owners who would like to expand their business to include dog daycare boarding facilities.
Mr. Jochum explained that a conditional use permit will be on the next agenda for consideration
specific to the Duscher's business.
CITY COUNCIL MINUTES OCTOBER 9, 2018
Motion by Christensen, second by Czmowski, to approve second reading and adoption of
Ordinance No. 18-790. Motion carried unanimously.
11. APPROVE/DENY ORDINANCE NO. 18-791 — AN ORDINANCE EXTENDING THE
CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND
OWNED BY HUTCHINSON TECHNOLOGY INC AND UPONOR LOCATED IN
HUTCHINSON TOWNSHIP, SECTION 32 WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (SECOND READING AND ADOPTION)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum reminded the Council
that at the last Council meeting it was discussed that the property owners are requesting annexation
of property for the purpose of a possible future public street in this location. The access road off
Highway 7 has historically been one of the primary access points to Hutchinson Technology Inc.
Recently, Uponor bought a portion of the HTI property and has converted a former HTI building
into a large manufacturing facility. Due to the volume of vehicles that access both HTI and
Uponor, representatives have discussed the possibility of the access road becoming a public street.
Annexing into the city is the first step.
Motion by Christensen, second by Czmowski, to approve second reading and adoption of
Ordinance No. 18-791. Motion carried unanimously.
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 14955 — RESOLUTION AUTHORIZING ISSUANCE OF
$2,470,000 GENERAL OBLIGATION BONDS 2018A
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that Bruce Kimmel
from Ehlers & Associates will review the bids received for the 2018 bond issuance. The new debt,
with a total par value of $2,470,000, will finance the following projects: Century Avenue SE
Reconstruction; 2nd Avenue Bridge Replacement; Pavement Management Program; Trail and
Parking Improvements; and City Alley 917 Improvements. The City's Standard & Poor's bond
rating was reaffirmed at AA-.
Mr. Kimmel presented before the Council. Mr. Kimmel explained that this bond's principal
amount
is $2,395,000 with a low bid of 3.14%. The par amount was reduced from $2,470,000 due to
reoffering premium and unused discount allowance in the winning bid.
Mr. Reid explained that when the debt management plan was first adopted in 2008 the bond rates
were at 4.24%. When the City updated the plan in 2015 the rates were at 2.34% and today they are
at 3.14%. Mr. Reid noted that if rates continue to increase, the City will need to look at either
reducing the City's annual project debt from $1.9 million to $1.8 million and/or increasing the
target debt levy from $2.6 million (tax ley increases would be needed prior to 2023).
Motion by Czmowski, second by Forcier, to approve Resolution No. 14955. Motion carried
unanimously.
13. APPROVE/DENY RESOLUTION NO. 14956 — RESOLUTION AUTHORIZINGISSUANCE OF
$1,625,000 GENERAL OBLIGATION STORM WATER REVENUE BONDS, SERIES 2018B
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that these bonds
are for the stormwater retention pond project on Linden Avenue. This is not a reimbursement -type
of financing like the other bond series and these funds are immediately available for the project.
The project is scheduled into three phases over the years 2018 through 2020. This bond
issuance will finance the storm water system improvements only. The roadway improvements will
be financed by the 2019 and 2020 general obligation improvement bond issuances. In addition to
4
CITY COUNCIL MINUTES OCTOBER 9, 2018
the debt issuance, the project will require the use of Storm Water funds of approximately $175,000
per year for years 2018-2020. Mr. Reid noted that this project qualifies for the State's credit
enhancement on city utility projects. Essentially, the City would apply to the State and if approved,
the City's storm water bonds would be backed by the State's credit rating of AAA rather than the
City's rating of AA-. This would result in a lower interest rate on the bonds that Ehlers estimates
could save the City $20,000.
Bruce Kimmel, Ehlers & Associates, presented before the Council. Mr. Kimmel explained that this
bond's principal amount is $1,550,000 with a low bid of 2.88%. The par amount was reduced
from $1,625,000 due to reoffering premium and unused discount allowance in winning bid.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14956. Motion carried
unanimously.
14. APPROVE/DENY SANCTIONS TO BE IMPOSED AGAINST SONORA'S FOR LIQUOR
LICENSE VIOLATION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this
year an employee of Sonora's pled guilty to the charge of providing liquor to a minor as part of a
compliance check that was conducted by Hutchinson Police Services back in 2017. The Council
had previously appointed a subcommittee consisting of Mary Christensen and Steve Cook to
conduct a hearing into the violation and to determine what, if any, license consequences Sonora's
should suffer. Sonora's retained legal representation to assist them with this matter. There have
been discussions amongst the subcommittee, Sonora's legal counsel and Mr. Sebora and as a result
the subcommittee is recommending the following as license sanctions to be imposed against
Sonora's: No sales of alcohol on the Sonora's premises for a consecutive Wednesday, Thursday,
Friday and Saturday prior to November 1, 2018 and pay an administrative penalty in the amount of
$1250.00 by December 1, 2018. Should these sanctions be approved by the Council, Sonora's will
waive their right to a hearing. Sonora's has provided documentation that alcohol compliance
training has been completed by employees and a copy of their employee handbook was provided on
how they deal with serving alcohol responsibly.
Motion by Czmowski, second by Forcier, to approve sanctions against Sonora's for liquor license
violation as indicated above. Motion carried unanimously.
15. APPROVE/DENY RESCHEDULING DECEMBER 25, 2018, CITY COUNCIL MEETING
Matt Jaunich, City Administrator, explained that the second City Council meeting in December is
scheduled for December 25', Christmas Day, and by law no business can be conducted. Staff is
recommending that the meeting be rescheduled to December 27, 2018, or December 20, 2018.
Motion by Czmowski, second by Forcier, to reschedule December 25, 2018, City Council meeting
to December 27, 2018. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes
(b) Liquor Hutch Quarterly Report
5
CITY COUNCIL MINUTES OCTOBER 9, 2018
(c) Planning/Zoning/Building Department Quarterly Report
NHSCELLANEOUS
17. STAFF UPDATES
Kent Exner — Mr. Exner noted that leaf vacuuming began today; 2" Avenue bridge is open;
improvement projects are moving along in spite of the wet weather; south central drainage pond
(Linden Park pond) bids will be opened on Thursday — work is scheduled to begin this Fall and the
pond is to be excavated by December with completion done by Memorial Day of 2019
Matt Jaunich — Mr. Jaunich noted that the City recognition event is scheduled for October 25t'; Uponor
grand opening is this Thursday
18. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski commented that a McLeod County street worker
had informed him that City street department employees are excellent to work with and he wanted
to pass that along
Mary Christensen — Council Member Christensen noted that she, Gary and Matt had attended a
League of Minnesota Cities regional meeting last week and many cities are dealing with the same
issues as Hutchinson. Christensen also noted that former Council Member Bill Arndt is going to be
inducted into the Hutchinson High School Hall of Fame
Steve Cook — Council Member Cook asked for an update on the Ameresco project — Kent Exner
explained that quite a bit of time has been spent on reviewing LED street lighting (standardizing,
collector street intersections, etc.), and what the proper installations are for taller -type poles. He
noted that Ameresco will be taking this information and conducting an analysis on costs. A
facilities overview will begin end of October/early November
Gary Forcier — Mayor Forcier reminded everyone that farmers are in the field and on the roads so
he asked everyone to be cautious of them.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 6:45 p.m. Motion carried unanimously.
rel
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-,7
Agenda Item: Street Closure Request
Department: Police
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Chamber of Commerce would like to request having the block of Washington Ave, from Main Street to the alley
west of Main Street, shut down for the event Small Business Saturday on November 24th, 10am-12pm.
During this time they will have ping pong ball drop, a welcome station, cookies, cider, and holiday music.
They will be looking to have a licensed alcohol vendor to sell adult beverages as well.
Local businesses will be able to participate by offering gifts and gift cards for a low fee, to help cover the cost of
marketing this event. These will correlate with a ping pong ball, which we will drop during this time frame.
This will also serve as the first event of the thinkLOCAL marketing campaign, which will replace Bring It Home.
I have spoken with Mary Hodson about this request and I have reviewed the traffic and security plans for the sale of
alcohol and overall event. The PD will insure the parking is secured in the early morning prior to the event and close
the street down just prior to the start of the event to allow for setup. The PD will close the entire block of Washington
between Main St and Franklin Ave SW. There will be limited access to Hutchinson Family Dentistry if needed during
the street closure.
I look forward to work with the Chamber of Commerce, Mary Hodson, and her staff to ensure a safe and successful
event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the City Administrator
111 Hassan Street SF
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor and City Council
From: Matt Jaunich, City Administrator
Date: 10/19/2018
Re: Memo on Think Local Agenda Item
At Tuesday's meeting, city staff will be seeking City Council approval for a Think Local/Small
Business Saturday event hosted by the Chamber of Commerce that will be taking place on
Saturday, November 24, 2018. A part of the request is the seeking of a road closure on
Washington Avenue from Main Street to the alley. I have no concerns with the road closure.
Included within the request is also a request to sell alcohol/liquor at the event. The Council's
approval of alcohol/liquor is needed because the location of the event will be on a public right-
of-way outside of an establishment licensed to sell alcohol/liquor. It is this portion of the request
that I have some concern about.
In speaking with Mary at the Chamber, Landy Lodge has agreed to be the vendor who will be
selling alcohol. They will have a tent/table set up on Washington Street. My concern on the
alcohol/liquor has to do with our liquor ordinances. Since Landy Lodge has an on -sale liquor
license, allowing this type of sale off -premise poses some concerns. If it was a caterer with a
liquor license or a non-profit with a temporary liquor license, then all the City Council would
need to do is authorize the sale of liquor at the location that has been identified. (The caterer or
non-profit would still need to get their liquor license and that would have to be done at the
November 13 meeting)
For an on -sale liquor license holder to sell alcohol/liquor off premise, the event needs to be a
"social affair" or a "community festival". I have some concerns that this event qualifies as a
"social affair". To be a "social affair", it needs to take place within a facility (sports facility,
convention center, cultural facility, etc.) of which this event is not.
In speaking with Mary, they are calling this a community festival since it is a gathering of people
to celebrate small businesses in our community. The Chamber notes that this is an important day
for our small businesses who they want to keep open and in town. Their hope is that the more we
can support them in the work they do the better off our entire community is. They noted that the
vibrancy of a community is defined by the downtown and that we are losing businesses
downtown and they are working to combat that with all they can. The Chamber also noted they
want to engage our community to support locally owned and operated businesses, and if we can
get a "small ball rolling" now before the 2020 Project, the better off our business and community
will be. The Chamber also noted that this event would be their official rollout for thinkLOCAL,
which is the replacement of Bring It Home.
While I think the event will be great for our local/downtown businesses, I have a concern with
calling it a community festival, especially when it comes to the selling of alcohol/liquor. Calling
it a community festival is ultimately up to the City Council to determine, but I would have some
concerns that we may be pushing the envelope a little on what we are going to call a community
festival in town and the type of requests we may get in the future. To date, the only events that
have qualified as a "community festival" are the Water Carnival, Riversong, and Arts and Crafts.
I felt it was appropriate for me to note this prior to your approval of the liquor portion of the
event. To be clear, I have no concerns with the event or even the fact that Landy Lodge will be
selling the liquor, my concern is calling it a community festival and what affects that might have
on future requests to sell alcohol/liquor at certain events.
Matt
2
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve Invocation Schedule for the remainder of 2018 and for 2019
Department: Administration
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 1
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in late June the City Council approved a new invocation policy that gave staff guidelines on establishing a
schedule on who gives the invocation at council meetings for the upcoming year. In mid -August, an invitation was sent
out to all of the churches/religious institutions within city limits seeking volunteers to deliver the invocation for the
upcoming year. A reminder notice was sent out in late September as well to those who had not responded to the
invitation the first time. 26 invitations were sent out. Of those 26, we heard back from 13 of which 9 have volunteered
to give the invocation. Our policy notes that no one should give the invocation more than twice within a year.
The Council discussed the schedule at the last meeting and staff have made changes to spread out the invocation
givers throughout the upcoming year. Attached is the proposed schedule for the upcoming year for your
consideration. Our invocation policy notes that the City Council will approve the invocation schedule for the upcoming
year.
Please note that our policy states that any spots left vacant may be filled by the City Council by a council member
invite, left vacant to be filled at a later time, or simply left open and unfilled (meaning no invocation will be given). Any
last minute -changes to the schedule will be noted at the meeting on Tuesday. Any requests that come in after the
schedule is approved will be brought forth to the Council for consideration in adding to the calendar.
BOARD ACTION REQUESTED:
Approve Invocation Schedule (as attached) for the remainder of 2018 and for 2019.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Invocation Schedule
City Council Meeting Date
Church/Organization
November 13, 2018
Oak Heights Covenant Church
November 27, 2018
Christ the King
December 11, 2018
River of Hope
December 27, 2018
January 8, 2019
Hunter's Ridge
January 22, 2019
Hunter's Ridge
February 12, 2019
Faith Lutheran
February 26, 2019
CrossPoint Church
March 12, 2019
Hope Family Church
March 26, 2019
April 9, 2019
New Journey UCC
April 23, 2019
May 14, 2019
Oak Heights Covenant Church
May 28, 2019
June 11, 2019
Faith Lutheran
June 25, 2019
July 9, 2019
Maranatha House of Prayer
July 23, 2019
August 13, 2019
New Journey UCC
August 27, 2019
September 10, 2019
River of Hope
September 24, 2019
October 8, 2019
Maranatha House of Prayer
October 22, 2019
CrossPoint Church
November 12, 2019
Hope Family Church
November 26, 2019
December 10, 2019
Christ the King
December 24, 2019
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Small Cities Development Program (SCDP) Rental Rehab Application
Department: HRA
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete
Contact: Jean Ward
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson HRA has prepared a 2019 SCDP Preliminary Proposal to request SCDP grant funds for the Rental
Rehab of Southdale Apartments. If invited by the MN Employment and Economic Development, a full SCDP
application will be prepared and a public hearing held in 2019 for public input and formal review by the City Council.
The Preliminary Proposal for SCDP Rental Rehab funding was prepared for the following reasons:
Workforce housing is in short supply, evidenced by a 2.76% General Occupancy Vacancy Rate and it is important to
preserve rental inventory in Hutchinson.
According to the City of Hutchinson Rental Registration Inspector,David Halquist, the exterior is substandard, suitable
for rehab and a good property to utilize a City/HRA Rental Rehab program. Only limited renovation has been made to
Southdale Apartments since it was constructed in 1974, resulting in a substandard visual presence on a busy
intersection of Dale and South Grade Road.
The rents and incomes of tenants at Southdale Apartments fit the eligibility requirements for SCDP funding.
The owner has expressed an Intent to Participate in the SCDP Rental Rehab program and has fully cooperated with
providing tenant information, rent information and other information needed for the Preliminary Proposal.
The HRA Board of Commissioners has reviewed and approved the Preliminary Proposal at the October 16, 2018
HRA Board meeting and recommends execution of the 2019 SCDP Preliminary Proposal to the MN Employment and
Economic Development SCDP program.
BOARD ACTION REQUESTED:
Approval to execute 2019 Preliminary Proposal to Small Cities Development Program (SCDP)
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EMPLOYMENT
AND
ECONOMIC
DEVELOPMENT
Small Cities Development Program (SCDP)
2019 Preliminary Proposal
Submission Deadline
Thursday, November 15, 2018 4:3❑ PM
City of Hutchinson
EMPLOYMENT
AND
ECONOMIC
DEVELOPMENT
Small Cities Development Program Preliminary Proposal
Applicant (City/County): City of Hutchinson
If Multi -Community Proposal, List N/A
Partnering Community(ies)
Application Author: Hutchinson HRA
SCDP Amount Requested $469,750.74
Estimated Amount of Other Funds $214,285.71
Program Income $105,249.2G
Estimated Total Project Cost $789,285.71
If Program income, Identify the sources) with an "x": SCDP J Minnesota Investment Fund (PA IF)
50urces and Uses Outline
List the proposed activities and proposed goals. Please separate administration costs from each activity.
Activity
# of
units
SCDP
Cost per
Unit
Total
SCDP
Program
Income of
applicable)
Total
Leveraged
Sources
MF Rental Rehab
w/o MHFA
40
$10,23.1.97
$408,478.90
$91,521.10
$214,285.71
MF Rental Rehab
Admin. fee
40
$1,532.80
$61,271.84
$13,728.16
$
Totals
40
$11,743.77
$469,750.74
$105,249.26
$214,285.71
Source of Total Costs
Leveraged
Funds -use
"c" after
source if
committed
$714,285.71
$75,000
$789,285.71
Renta I Housing Rehabilitation: (At least 51% of the units must be occupied by low to moderate
households (80% of the county median income) and rent restrictions must be met. In the case of duplexes,
at least 50% of the duplex would need to be occupied by a low and moderate income household. For 8 or
more units, Federal Davis -Bacon wages will apply.
Rental rehabilitation is broken out by these types:
Mixed -Use Rental Within Commercial Buildings (Must designate a rehabilitation area)
.Sig► le Family Rental — Scattered Site, Stick Built and/or Double -Wide Manufactured Houses on a Foundation
Duplex Rental — Free Standing Structures on Scattered Sites
Multi -Family Rental Rehabilitation - Free Standing Structures on Scattered Sites
Multi -Family Rental Rehabilitation —1 Complex With 3 or More Units Without MHFA Tax Credits
Multi-FamilV Rental Rehabilitation in coniunction with Minnesota Housing Fund Tax Credits
Mixed -Use Housing Rehabilitation would need to designate a mixed -use housing rehabilitation area in a
central business district. If a commercial rehabilitation activity is also proposed, the rehabilitation area will
often mirror the boundaries of the slum and blight district.
Single-family rental, duplex rental, and scattered -site multi -family rental rehabilitation can be done on a
city-wide basis but proposed target areas A and B are also options.
Complete the appropriate sections) below for the type of rental rehabilitation being proposed. If more than
one type of rental rehabilitation is being proposed, please complete a page and budget line for each type.
Note: If multi -community application — complete the questions that correspond with this activity for each
partnering community.
Grantee/Administratorf Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Multi -Family Rental Rehabilitation —1 Building or Complex With 3 or More Units Without
MHFA Tax Credits, If more than 1 complex is proposed, complete questions for each
complex.
Background
Name of the owner: 907 Dale Street, LLC
13uilding addres5(es):907 Dale Street SW, 1004 Neal Avenue SW, & 1035 South Grade Road SW, Hutchinson
is the building, or any building in a complex, more than 4 stories? No
Is any type of temporary relocation expected during the rehabilitation of the building? No
If so, explain the relocation plan and how it would be financed:
Map
Attach a map with the location of the project indicated on the map. Refer to a sample map at the end of
this document.
Activity Specific Questions
Need
Is t is complex for public housing?
Number of multi -family rental buildings in the city that are in standard
condition:
Number of dilapidated multi -family rental buildings in the city that are
not suitable for rehabilitation:
Number of substandard, but suitable for rehabilitation multi -family
rental buildings in the city:
Rental vacancy rate of city:
If the vacancy rate percentage is more than 10%, provide a narrative to
describe the factors that will increase the market demand for rental
units:
N
33
0
19
2.76%
Grantee/Administrator/[o-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Is this complex owned by a city, county, local HRA, local EDA, or
equivalent?
Date of original construction of the building (month/day/year)—
D
ate of last major rehabilitation (year):
Is the property owner planning t4 increase rents to finance their costs?
If yes, describe the increases and how these increases will occur without
displacement issues:
�:.Ndf%�.�
Number of units proposed for rehabilitation:
Number of units in building or complex:
Now many of the units in the building or complex are currently
occupied?
How many units in the complex are ADA compliant?
How many units will be designated for LMI households with affordable
rents after rehabilitation?
N
1974
907 Dale St. Bldg.
2014 Re -roof
2012
Sign Installation
2003
Misc. repairs
2002
Garage addition
1004 Neal Ave. Bldig.
Furnace
2006
Replacement
1035 South Grade Rd. Bldg.
2004
Misc. repairs
2002
Mechanical repairs
40
40
38
0
21
T
Grantee/Administrator/Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Explain how any current units could be converted to become ADA
compliant and what work items would be necessary (DEED could allow
extra fund ing per unit for these items):
If all units are not occupied, identify the market that is expected to fill
the units:
LMI tenants
Does the property have a post -rehabilitation budget plan for ya
maintenance and capital costs?
Number of units that are:
1 bedroom: 7
2 bedroom: 30
3 bedroom: 1
Number of Other Types of Units (efficiency, 4 BR, etc.): 2 Efficiency
If Other — specify:
Cost Effectiveness
Are RRDL or POHP funds from MHFA proposed as another source? No
If RRDL or POHP funds from MHFA proposed are not being proposed as RRDL is
another source, explain why: (e.i. — No RRDL available, not public not available
housing, etc.) & Not a PHA
property.
If RRDL or POHP are proposed and the budget indicates that the funds N/A
are not yet committed, please provide the projected date
(Mvnth/Day/Year) on when the status of the RRDL funds will be known:
-Grantee/Administrator/Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program —State of Minnesota
SCDP is proposed to be what percentage of total rehabilitation costs per 57%
rinit (cannot exceed 70%):
Length of SCDP deferred (forgivable) loans (Minimum of 60
months):
Cost Effectiveness
If the SCDP funds proposed per unit for deferred or forgivable loans
are not 100% of the SCDP assistance, complete the questions
below:
What is the length of the installment loan in months?
What is thr: interest rate of the installment loan?
What percentage of the SCDP funds would be an installment loan
(where regular payments are required?
60 Months
N/A
Months
°la
o�
In 1,000 characters or less describe the following:
+ Project need and impact —including any unique needs
Market Rate General Occupancy workforce housing is in short supply as evidenced by the September
2018 Market Rate General Occupancy Vacancy rate in Hutchinson of 2.76%. 907 Dale Street
Apartments, LLC are over forty years old, constructed in 1974 and according to the letter from the
City of Hutchinson Rental Registration Department, the buildings are substandard and in need of
rehab. This apartment building is a NOAH project with unsubsidixed affordable rents, and is
important to preserve for the Hutchinson rental inventory. 907 Dale Street Apartments has a worn,
substandard visual presence located on a very busy intersection. According to the City of
Hutchinson Building Department, only limited repairs have been made since 1974.
State whether or not the common areas and entry[ies] are ADA compliant. The entries are split
entry ADA Non -Compliant. The design of the split entry are neither conducive nor cost reasonable to
become ADA compliant. If not, what work items would be needed to gain ADA compliance (DEED
could allow extra funding over the $12,500 per unit maximum for these items).
• How community is impacted by this and other activities (activities with or without SCDP funding).
The City of Hutchinson is supportive of affordable workforce housing in the community. The great
recession caused a shift in demand from owner occupied to rental housing in Hutchinson. As a
regional center, Hutchinson provides about half of the rental units for McLeod County. The rehab of
multifamily rental plays an important role in housing and neighborhood improvement efforts. Other
rehab efforts include the City of Hutchinson owner occupied single family rehab funded through
available TIF and Minnesota Housing Impact funds, Park Towers high-rise public housing rehab, and
the recently completed 2017 SCDP downtown rental rehab project. The city has scheduled for 2019,
over $2.0m for a trail, directly adjacent to 907 Dale Street SW Apartments, LLC for walking and
Grantee/Administrator/Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
biking from Dale Street to Main Street. The City of Hutchinson has approved TIF for Highfield
Apartments, a total of 87 units consisting of three buildings of twenty nine units each. Highfield
Apartments has two buildings completed and filled, and a third building under construction,
scheduled to be completed early winter. The HRA has also submitted an affordability gap
application to MN Housing Impact Fund for new construction of five detached starter homes
affordable to our workforce.
How activity is cost effective.
The rents at 907 Dale Street 5W Apartments, LLC are not subsidized but are affordable to the
Hutchinson Workforce. 3M is projecting 250 job -openings needing rental housing within the next
three years paying $16 - $20 per hour. At these pay rates, affordable rents at 30% of gross income
would range from $832 per month to $1040 per month. Other employers are projecting 60 job
openings within the next three years ranging from $10-$13.78 per hour with corresponding
affordable rents ranging from $520 to $717 per month. 78% of the 907 Dale Street Apartment units
have rents that are less than the Fair Market Rents (FMR) for McLeod County. The FMR rents for
McLeod County are $511 for a studio, $590 for a one bedroom, $780 for a two bedroom and $1115
for a three bedroom.
This project is very cost effective, planning to conserve this rental housing stock at a SCDP
construction cost of $10,212 per unit and total SCDP (including admin) cost of $11,744. If these units
were lost, the replacement new construction cost would be $100,000 - $200,000 per unit depending
on design and amenities.
Because there is $105,000 in Program Income for the project, the need for SCDP funds is reduced
with 60% of the project coming from SCDP.
Leverage includes $105,000 from SCDP Program Income and a total owner match of $214,286 with
$164,286 in owner funds and a $50,000 loan to the owner from Greater MN Housing Fund.
Grantee/Administrator/Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Directions: Please complete all sections that apply to the implementation of the activities in the
proposal/application. If the same person is responsible for multiple duties their contact information need
only be listed once. The name of the person/contact who is responsible for the day-to-day tasks associated
with this information sheet MUST be provided.
Name of Applicant: City of Hutchinson
I. Applicant Information (city/county)
Authorized Official & Environmental Certifying
Officer Information (Mayor or Board Chair whichever is
applicable)
---------------------------------------------------------------
Name: Gary Forcier
Title: Mayor of Hutchinson
City/County Address, including zip code: 111
Hassan Street SE, Hutchinson, MN 55350
Phone #: 320-587-5035
Email: gforcier@ci.hutchinson.mn.us
Federal ID #: 41-6005253
State I D #: wm-)93s
State Vendor #: 0000194621
Applicant DUNS #: 068169SIS
Primary Administrator/Implementing Agency
Information
Name: Jean Ward
Title: Executive Director
Name of Organization; Hutchinson HRA
Address, including zip code: 111 Hassan Street SE,
Hutchinson, MN S5350
Phone #: 320-234-4235
Email: 1ward@6hutchinson.mn.us
Environmental Coordinator
N-2me: Judy
..� rimming
Title:
Name of Organization:
Phone #:
Email:
Application (Proposal) Author
Name: Judy Flemming
Title: Program Coordinator
Name of Organization: Hutchinson HRA
Phone 9: 320-234-4451
Email: jflemming@ci.hutchinson.mn
Applicant Financial Officer Information
-----------------------------------------------------------------
Name: Andrew Reid, City of Hutchinson
Title: Finance Director
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Phone #: 320-234-4244
Email: areid@ci.hutchinson.mn.us
Individual Signing SCDP Payment Request Form
(Applicant or Program Administrator)
Name: Andrew Reid, City of Hutchinson
Title:
Name of Organization:
Phone #:
Email.
Fair Housing/Equal Opportunity Coordinator
Name: Judy Flemming
Title:
Name of Organization:
Phone #:
Email:
GranteejAdministratorf Co-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Property Inspector Info:
--------------------------------------------------------
Name: ICYle ElimleQ
Title: Building Official
Name of Organization: city of Hutchinson
Phone #: 320-234-4220
Email:
kdim ler0ci.h utchinsnn.mn.i,e
Rent Limit and Rental Notice Coordinator
-----------------------------------------------------
dame: Judy Flemming
Title:
Name of Organization:
Phone #:
Email:
Income Verification Coordinator info:
Name: Judy Flemming
Title:
Name of Organization:
Phone #:
Email:
Labor Standards Coordinator Info:
Name: Judy Flemming
Title:
Name of Organization:
Phone #:
Email:
Grantee/Administrator/to-Funder/Author/Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
Provide qualifications of those performing the following roles. if the role does not apply to any activity in
the proposal, enter "N/A". Include work on past SCDP projects, SCDP trainings attended, or other relevant
information. if no experience or training is in place, provide plan for how capacity to fulfill the role will be
developed.
Primary Implementation Agency: The Hutchinson HRA has over 29 years experience in administering property
improvements in the community, which include several SCDP grants, variety of MHFA programs and Greater
Minnesota Housing Fund programs.
Environmental Coordinator: Judy Flemming has been working with the SCDP since 1999 and has attended
multiple SCDP, MHFA and NAHRO trainings throughout the years to stay current on regulations.
Fair Housing/Equa1 ❑pportunity Coordinator! Judy Flemming has been working with the SCDP since 1999 and
has attended multiple SCDP, MHFA and NAHRO trainings throughout the years to stay Current on regulations.
Rehabilitation Coordinator: Judy Flemming has been working with the SCDP since 1999 and has attended
multiple SCDP, MHFA and NAHRO trainings throughout the years to stay current on regulations.
Labor Standards Coordinator: Judy Flemming has been working with the SCDP since 1999 and has attended
multiple SCDP, MHFA and NAHRO trainings throughout the years to stay current on regulations.
Property Inspector. Provide information on all inspectors if multiple activities and inspectors would be
used: Kyle Dimler, City Building Official has been doing inspections for HRA rehab programs since 2005.
Income Verification Coordinator:Judy Flemming has been working with the SCDP since 1999 and has
attended multiple SCDP, MHFA and NAHRO trainings throughout the years to stay current on regulations.
Rent Limit and Rental Notice Coordinator:Judy Flemming has been working with the SCDP since 1999 and has
attended multiple SCDP, MHFA and NAHRO trainings throughout the years to stay current on regulations.
G ra ntee/Ad min istrator/Co-F under/Author/ Legislative District
Information Sheet
Small Cities Development Program — State of Minnesota
II. Co-Funder Contact Information: If any of the proposed activities within the Application are aIs❑ requesting
funding from agencies such as MN Housing and/or Greater MN Housing (rental new development); Public
Facilities Authority and/or Rural Development (public facility projects) to the make the project financially
teasible, please provide the following information for each respective funding partner.
Agency: Greater MN Housing Fund Agency:
------------------------------------------------------------- Name:
Name: John Rocker Title:
Title: Senior Underwriter & Loan officer Address:
Address: 332 MN street, Suite 1201 Easi, St. Paul, M N 55101 Phone #:
Phone #: (651) 350-7233 Email:
Email: jrocker@gmhf.com
Agency:
-------------------------------------------------------------
Agency:
Name:
Name:
Title:
Title:
Address:
Address.
Phone #:
Phone #:
Email:
Email:
Agency:
-------------------------------------------------------------
Agency:
Name:
Name:
Title:
Title:
Address:
Address:
Phone #:
Phone #:
Email:
Email.
III. Legislative District Information (Provide the following information for the geographical district(s) the
SCDP funded activities are taking place in.)
Legislative House District: 18A & 18B
Congressional District: 7
By signing below, the individuals understand the content within the preliminary proposal, the activities
contained in the preliminary proposal, and understand any target areas, policy proposals, etc., that are
contained. We will require signatures from the authorized official of the primary community and all
partnering, applying communities, if applicable. We will require signatures from the primary administrator
representing their organization. If any other administrative entities representing separate organizations
will be carrying out grant functions, we will require signatures from them as well.
Signature of Authorized Official:
Signature o` Authorized Official }Partnering Community):
Signature of Authorized Official (Partnering Community):
Signature of Primary Ad 'nistrator:
Date;
Signature of Administrative Entity In This Table, But Not Primary Administrator (if applicable):
Date: �J�J
Signature of Administrative Entity In This Table, But Not Primary Administrator (if two administrator, if
applicable):
Date: 11,
If necessary, add additional signatures.
HUTCHINSON CITY COUNCIL Ciiy of.
Request for Board Action 7AL O-n-,7
Agenda Item: Resolution 14960 - Special Assessment Certification to McLeod County
Department: Finance
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is the annual certification of special assessments to be sent to McLeod County for collection in 2019. The
list includes the current year of each assessment roll along with unpaid water, sewer utility bills and/or weed removal
bills.
The special assessment dollars collected in 2019 will be recorded in the appropriate debt fund and used to pay the
2019 debt service on the City's bonded debt.
BOARD ACTION REQUESTED:
Approve resolution 14960 for special assessments to be certified to McLeod County for collection in 2019.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14960
RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN;
This is to certify that the following embraces all unpaid assessments levied by the City Council of Hutchinson, MN under Minnesota Statutes, Chapter429, various
assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed on the "Exhibit A" forthe following purposes forthe current year
and as required under Minn. Stat. § 429.061, a copy of this Resolution along with the attached "Exhibit A" shall be provided to the McLeod County Auditor
Installment
Term
SA#
Yea r
Payoff
Balance
Project
Description
Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future
extension of loth Ave NE to the East - SM/SS/W/ST -
7
10
5059H
2O12
$
25,518.95
L9P02-18
Activated 10/09/2012
1
10
5067A
2018
$
58,048.48
L5PO4-05
Activation of deferred assessment at 847 Hwy 7 W
Jefferson St SE & Jefferson Ct SE to Toronto Ave SE -
7
9
5070B
2012
$
11,840.35
L3PO4-03
SM/SS/W/ST - Activated 2012
Activation of 2006 deferred assessment for TH 7/15/22
3
10
5079G
2006
$
19,998.35
LlP06-01
- SM/SS/W/ST
Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future
10
10
5090
2009
$
5,277.20
L3P09-03
extension of loth Ave NE to the East - SM/SS/W/ST
2009 Pavement Mgmt - Phase 2 - Elm St NE, loth Ave
10
10
5092
2009
$
6,266.30
L4P09-04
NE - W/ST REHAB
9
10
5093
2010
$
58,448.22
L1P10-01
Adams St & Washington Ave E - SM/SS/W/ST
Sherwood St SE - Edmonton to Airport Rd -
9
10
5094
2010
$
1,789.46
L2P10-02
SM/SS/W/ST
2011 Pavement Mgmt- James, Kouwe, Water-
8
10
5096
2011
$
25,286.94
L3P11-04
SM/SS/W/ST REHAB
Activation of deferred assessments & unpaid water
1
10
5096/5096A
2018
$
26,230.89
Multiple
bills (2011-2017) at 455 & 465 Water St NW
8
10
5097
2011
$
23,998.54
L1P11-01
School Rd NW - ST
8
10
5098
2011
$
5,904.00
L2P11-02/P11-03 Indust Blvd SE - ST RECONST & Energy Pk - WEAR CRSE
2011 Pavement Mgmt - Phase 2 - Jackson & Roberts -
8
10
5099
2011
$
26,039.12
L4P11-05
ST REHAB
8
10
5100
2011
$
133,918.77
L5P11-06
Plaza 15 Parking Lot - ST
2012 Pavement Mgmt - Ash, Oak, Maple, TH 15 Service
7
10
5101
2012
$
50,848.36
L3P12-04
Rd H1, 11th Ave NE, Northwoods Ave - ST REHAB
7
10
5102
2012
$
58,223.35
L1P12-01
5th Ave NW - SS/W/ST
Les Kouba Pkwy - Montana to Lind & Lind St - Les
7
10
5103
2012
$
14,036.67
L8P12-09
Kouba Pkwy to 3rd Ave - ST
2013 Pavement Mgmt - Grove St SW, Brown St SW,
Glen St SW, Franklin St SW, Division Ave SW - ST
6
10
5104
2013
$
45,858.65
L3P13-03
OVERLAY/REHAB
6
10
5105
2013
$
91,749.50
L1P13-01
Jefferson St SE - Washington to Oakland - SS/W/ST
2013 Pavement Mgmt - COH2 - Milwaukee & Miller - ST
6
10
5107
2013
$
1,008.00
L3P13-03
OVERLAY/REHAB
Lynn Rd SW - Washington to Clinton - ST
5
10
5108
2014
$
36,906.51
L2P14-02
OVERLAY/REHAB
5
10
5109
2014
$
137,688.88
L1P14-01
Jefferson St SE - Oakland to Century - SM/SS/W/St
2014 Pavement Mgmt - Dale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST
5
10
5110
2014
$
34,226.45
L3P14-03
MILL/OVERLAY/RECLAIM
2015 Pavement Mgmt - Shady Ridge Rd N W & Golf
4
10
5111
2015
$
19,516.00
L3P15-03
Course Rd NW - SM/SS/W/ST
4
10
5112
2015
$
82,061.49
L1P15-01
2nd Ave SE - Main to Bridge - SM/ST
2016 Pavement Mgmt—Linden, Madson, Milwaukee,
3
10
5113
2016
$
243,623.75
L1P16-01
Church, West Shore — W/SS/SM
School Rd SW & Roberts Rd SW Reconstruction - ST
2
10
5115
2017
$
35,732.48
L2P17-02
RECONST/RECLAIM
Alley H36 - Alley between Main St S & Hassan St SE &
2
2
5116
2017
$
935.04
L13P17-13
5th Ave SE to 6th Ave SE - Alley Patch/Mill/Overlay
Alley H52 - Alley south of 5th Ave SE between Jefferson
2
5
5117
2017
$
9,524.26
L14P17-14
St SE & Adams St SE - G/STM/CC/BP
Century Ave SE Reconstruction -
1
10
5118
2018
$
263,122.18
L1P18-01
G/GB/CG/SM/SS/WM/ST
Hutchinson Health Century Ave SE Reconstruction -
1
10
5118A
2018
61530.70
L1P18-01
G/GB/CG/SM/SS/WM/ST
Alley H17 - Alley from Milwaukee Ave SW to Miller Ave
1
10
5119
2018
$
33,666.60
L7P18-07
SW (Between Glen St & Franklin St)
Installment Term SA# Year Payoff Balance Project Description
2018 Pavement Mgmt - Northwoods Ave NE, 11th Ave
1 10 5120 2018 $ 285,294.46 L4P18-04 NE, Spruce St NE
Installment
Term
SA#
Yea r
DEFERRED
Payoff
ASSESSMENTS
Balance
Project
Description
Adams St & Washington Ave E - SM/SS/W/ST -
DEFERRED FOR A 10 YEARS OR UNTIL HOOKUP
OCCURS, WHICHEVER OCCURS FIRST, WITH INTEREST
9
10 DEFERRED
5093A
2010
$
10,420.00
L1P10-01
ACCRUEING. ACTIVATE IN 2020 FOR 2021 COLLECTION.
8
10 DEFERRED
5096A
2011
$
6,000.00
L3P11-04
2011 Pavement Mgmt - James, Kouwe, Water -
2014 Pavement Mgmt - Dale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST
MILL/OVERLAY/RECLAIM - DEFERRED FOR 20 YEARS OR
UNTIL DEVELOPED,WITH INTEREST ACCRUING,
5
10 DEFERRED
5110C
2014
$
75,809.35
L3P14-03
WHICHEVER OCCURS FIRST.
2015 Pavement Mgmt - Shady Ridge Rd NW & Golf
Course Rd NW - SM/SS/W/ST - DEFERRED WITH
INTEREST ACCRUING UNTIL SPLIT OR PLATTED OR
4
10 DEFERRED
5112A
2015
$
45,305.00
L3P15-03
DEVELOPMENT OCCURS.
2
10 DEFERRED
5114A
2017
$
149,222.61
L1P17-01
Denver Ave SE Extension - Montreal St SE to Bradford
2
10 DEFERRED
5114E
2017
$
78,098.35
L1P17-01
Denver Ave SE Extension - Montreal St SE to Bradford
BE IT FURTHER RESOLVED
That the following unpaid water, sewer, weed cutting, snow removal and tree removal bills to be certified to the McLeod County Auditor for collection with 2019
taxes.
City Property ID
Address
Payoff Balance
County PID #
12-116-30-01-0060
36-117-30-02-0270
06-116-29-05-0350
1094 S HWY 15
900 N HIGH DR NW
338 SW 4TH AVE
$424.44
$2,038.10
$855.75
23.400.0040
23.309.0030
23.050.4160
06-116-29-03-0080
25 SEJEFFERSON ST
$62.95
23.050.0380
07-116-29-08-0050
1373 SE JEFFERSON ST
$304.20
23.230.0190
01-116-30-07-0700
978 SW HAYDEN AVE
$117.54
23.180.0020
10-116-30-08-0760
1847 SW ISLAND VIEW CIR
$11.60
23.454.0070
10-116-30-08-0750
1855 SW ISLAND VIEW CIR
$11.60
23.454.0060
01-116-30-01-0060
575 SW LINCOLN AVE
$69.82
23.108.0060
01-116-30-09-0020
564 SW LYNN RD
$62.95
23.112.1630
36-117-30-07-0600
935 NW 8TH AVE
$46.00
23.436.0030
36-117-30-11-0200
486 NW CALIFORNIA ST
$62.95
23.310.0110
36-117-30-11-0390
495 NW CALIFORNIA ST
$38.90
23.312.0050
36-117-30-06-0310
791 NW CALIFORNIA ST
$15.90
23.300.0250
06-116-29-02-0460
206 SE ERIE ST
$274.93
23.050.1770
31-117-29-07-0120
854 NE MAPLE ST
$24.82
23.102.0090
31-117-29-01-0040
240 N HIGH DR NE
$370.25
23.238.0025
31-117-29-10-0470
456 NE PROSPECT ST
$34.49
23.056.1370
31-117-29-12-0270
430 NW WATER ST
$62.95
23.056.0840
31-117-29-12-0370
455 NW WATER ST
$62.95
23.056.1030
31-117-29-12-0360
465 NW WATER ST
$62.95
23.056.0990
30-117-29-14-0020
110 NW MICHAEL CT
$158.55
23.398.0020
01-116-30-10-1230
750 SW DALE ST
$290.08
23.112.2010
36-117-30-09-0570
620 NW TEXAS AVE
$225.89
23.469.0070
31-117-29-10-0140
141 NE 5TH AVE
$386.10
23.056.0520
06-116-29-12-0990
715 SW BROWN ST
$62.95
23.145.0590
07-116-29-10-0301
259 SE OTTAWA AVE
$96.89
23.451.0060
$6,236.50 Total Utility Billing & Tree Removal to Assess
Adopted by the Hutchinson City Council this 23rd day of October 2018.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of a CUP for a Dog Daycare Boarding Facility - 518 Hwy 7 East
Department: Planning
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Dana Duscher is seeking approval of a conditional use permit for a dog daycare boarding facility located at 518
Highway 7 East in Hutchinson.
Staff feels the applicant is meeting the standards for being granted a conditional use permit above. The following
definition needs to be followed for this use.
DOG DAYCARE BOARDING FACILITY. The boarding and regular care of dogs, including daycare and overnight
care. Facilities must have indoor kennel runs and a fenced outdoor exercise area. Outside kennel runs are not
permitted. Dogs must be under the supervision of a staff member when outside at all times. No dogs are allowed in
the outdoor exercise area between 10:00 PM and 7:00 AM unless there is an emergency. No more than 12 dogs are
permitted on the property at any one time, for the purposes of the dog daycare boarding facility. Facility layout,
including indoor kennel runs, floor and wall materials, and outdoor exercise area design must be approved by City
staff.
The applicant will be meeting all of the requirements set forth with the recent ordinance amendment. There will be a
fenced area between the main building and the accessory building to allow for an exercise area/area for the dogs to
go the bathroom. Please see attached diagram for location.
This request was discussed by the Planning Commission at their October 16th meeting. Nobody from the public
spoke regarding the request. The Planning Commission asked what kind of fence is going to be built and staff
answered they believed it would be chain link.
The Planning Commission unanimously recommended approval of this request.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit application.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14962
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A CONDITIONAL USE PERNHT FOR A DOG DAYCARE BOARDING FACILITY
LOCATED AT 518 HWY 7 E, DANA DUSCHER, APPLICANT.
FACTS
John Elder is the owner of a parcel of land located at 518 Highway 7 E, Hutchinson,
Minnesota; and
2. Dana's Dog Spa has applied for a conditional use permit for a dog daycare boarding
facility; and
3. The subject property is legally described as:
FULL LEGAL: Lot 3 EX S30% Auditors Plat of Lot 14 of Auditors Plat
of West Half Section 32-117-29
4. The property is located in the C-4 (Fringe Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.064 (C) of
the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on October 16,
2018 with the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards
of the C-4 Zoning district and the Zoning Ordinance, as well as all other City
regulations.
b. A maximum of 12 dogs are allowed on site for the purposes of the dog daycare
boarding facility.
c. The Applicant must provide the Planning Director a plan for the facility layout,
including indoor kennel run plans, floor and wall materials for approval.
d. The facility cannot open until Planning Director approves all items in 93 above.
e. This Conditional Use Permit nullifies all previous Conditional Use Permits that
may have been issued for this property.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on October 23, 2018 and has considered the recommendation and
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards
of the C-4 Zoning district and the Zoning Ordinance, as well as all other City
regulations.
b. A maximum of 12 dogs are allowed on site for the purposes of the dog daycare
boarding facility.
Findings of Fact — Resolution 14962
Conditional Use Permit
518 Hwy 7 E
10/23/2018
Page 2
c. The Applicant must provide the Planning Director a plan for the facility layout,
including indoor kennel run plans, floor and wall materials for approval.
d. The facility cannot open until Planning Director approves all items in 93 above.
e. This Conditional Use Permit nullifies all previous Conditional Use Permits that
may have been issued for this property.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.064 (C) of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Dana
Duscher, applicant, to operate a dog daycare boarding facility in a C-4 zoning district located at
518 Hwy 7 E is hereby approved.
Adopted by the City Council this 23rd day of October, 2018.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To:
From:
Date:
Application
Applicant:
Hutchinson Planning Commission
Dan Jochum, AICP and City of Hutchinson Planning Staff
October 11, 2018, for October 16, 2018, Planning Commission Meeting
Consideration of a Conditional Use Permit for a Dog Daycare Boarding Facility
Dana Duscher
Conditional Use Permit
Dana Duscher is seeking approval of a conditional use permit for a dog daycare boarding facility located
at 518 Highway 7 East in Hutchinson.
Existing Zoning:
Property Location
Lot Size:
GENERAL INFORMATION
C-4 (Fringe Commercial)
518 Highway 7 East, Hutchinson.
0.68 Acres
Existing Land Use: Dog Spa/Grooming Business
Conditional Use Permit
518 Highway 7 East
Planning Commission—10/16/18
Page 2
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Building:
C-2 (Automotive Service) and C4 (Fringe Commercial)
Commercial
Property was a dance studio prior to being a dog spa
Section 154.064 (C)
The existing building will be utilized for the boarding facility.
Conditional Use Permit:
A Conditional Use Permit (CUP) is needed for this use.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
Staff feels the applicant is meeting the standards for being granted a conditional use permit above. The
following definition needs to be followed for this use.
DOG DAYCARE BOARDING FACILITY. The boarding and regular care of dogs, including
daycare and overnight care. Facilities must have indoor kennel runs and a fenced outdoor exercise
area. Outside kennel runs are not permitted. Dogs must be under the supervision of a staff
member when outside at all times. No dogs are allowed in the outdoor exercise area between 10:00
PM and 7:00 AM unless there is an emergency. No more than 12 dogs are permitted on the
property at any one time, for the purposes of the dog daycare boarding facility. Facility layout,
includine indoor kennel runs, floor and wall materials, and outdoor exercise area desien must be
approved by City staff.
The applicant will be meeting all of the requirements set forth with the recent ordinance amendment.
There will be a fenced area between the main building and the accessory building to allow for an exercise
area/area for the dogs to go the bathroom. Please see attached diagram for location.
Recommendation:
Staff recommends approval of the conditional use permit with the following conditions:
The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
Conditional Use Permit
518 Highway 7 East
Planning Commission—10/16/18
Page 3
2. A maximum of 12 dogs are allowed on site for the purposes of the dog daycare boarding
facility.
3. Applicant must provide the Planning Director a plan for the facility layout, including indoor
kennel run plans, floor and wall materials for approval.
4. Facility cannot open until Planning Director approves all items in 93 above.
5. This Conditional Use Permit nullifies all previous Conditional Use Permits that may have been
issued for this property.
32-117-29-14-0040
518 HWY 7E
Print Date: April 12, 2018 1.721
A
LOGIS
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of a CUP for a Cellular Tower at 1470 South Grade Rd SW.
Department: Planning
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Verizon Wireless is seeking approval of a Cellular Tower located at 1470 South Grade Road SW in Hutchinson. The
tower is proposed to be located on the same property as L&P Supply and is proposed to be 147 feet high.
The property owner and applicant are requesting a conditional use permit for the construction of a 142 foot monopole
tower, with a five foot lighting rod (147 feet total), to be located on the rear lot of the L&P Supply property located at
1470 South Grade Road SW. The setback requirement for the tower is 73.4 feet. The tower will be setback 74' from
the south property line, over 255' from the eastern line and over 300' from the northern property line. There are no
existing structures within 1-mile on which to co -locate antennas. The proposed tower is being built to accommodate
at least two other wireless carriers. The tower and related equipment will be within a fenced in area.
Verizon is also in the process of receiving approval from the FAA. It should be noted that the tower is close to Airport
Zone C but is not within Airport Zone C. FAA may have a preference on the pole color. The City is fine with a
galvanized pole that is not painted. Lighting will only be included on the pole if the FAA requires it.
Nobody from the public attended the public hearing or spoke at the public hearing. The landowners and a
representative from Verizon where at the meeting but didn't speak.
The Planning Commission unanimously recommended approval of the Conditional Use Permit for the Cellular Tower.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14963
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A CONDITIONAL USE PERNHT FOR A CELLULAR TOWER LOCATED AT 1470
SOUTH GRADE RD SW, VERIZON WIRELESS, APPLICANT.
FACTS
1. B & B Properties are the owner of a parcel of land located at 1470 South Grade Rd
SW, Hutchinson, Minnesota; and
2. Verizon Wireless has applied for a conditional use permit for a cellular tower; and
3. The subject property is legally described as:
FULL LEGAL: E361.50' OF N361.50' OF NW 1/4 OF NE'/4, Section 11-
116-30
4. The property is located in the C-2 (Automotive Service Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.119 of the
Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on October 16,
2018 with the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards
of the C-2 Zoning district and the Zoning Ordinance, as well as all other City
and FAA regulations.
b. All abandoned or unused towers and associated facilities shall be removed
within six months of cessation of operations at the site unless a time extension is
approved by the Planning Commission. In the event that a tower is not removed
within six months of cessation of operations at the site, the tower and associated
facilities may be removed by the city and the costs of removal assessed against
the property.
c. A building permit is required for the construction of the tower.
d. The plans submitted to the City by Verizon will be reviewed and approved by
the City's Telecom consultant. The City reserves the right for a propagation
study to be completed.
e. New antennas for new carriers will require a telecommunications permit
application.
f. Any work within the City of Hutchinson right -of —way will require a permit.
g. Verizon shall provide the City of Hutchinson a copy of their determination
letters and approvals from FAA.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on October 23, 2018 and has considered the recommendation and
Findings of Fact — Resolution 14963
Conditional Use Permit
1470 South Grade Rd SW
10/23/2018
Page 2
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions
a. The proposed building and site improvements shall comply with the standards
of the C-2 Zoning district and the Zoning Ordinance, as well as all other City
and FAA regulations.
b. All abandoned or unused towers and associated facilities shall be removed
within six months of cessation of operations at the site unless a time extension is
approved by the Planning Commission. In the event that a tower is not removed
within six months of cessation of operations at the site, the tower and associated
facilities may be removed by the city and the costs of removal assessed against
the property.
c. A building permit is required for the construction of the tower.
d. The plans submitted to the City by Verizon will be reviewed and approved by
the City's Telecom consultant. The City reserves the right for a propagation
study to be completed.
e. New antennas for new carriers will require a telecommunications permit
application.
f. Any work within the City of Hutchinson right -of —way will require a permit.
g. Verizon shall provide the City of Hutchinson a copy of their determination
letters and approvals from FAA.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.119 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
Findings of Fact — Resolution 14963
Conditional Use Permit
1470 South Grade Rd SW
10/23/2018
Page 3
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Verizon
Wireless, applicant, to construct a cellular tower in a C-2 zoning district located at 1470 South
Grade Rd SW is hereby approved.
Adopted by the City Council this 23rd day of October, 2018.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To:
From:
Date:
Application
Applicant:
Hutchinson Planning Commission
Dan Jochum, AICP and City of Hutchinson Planning Staff
October 11, 2018, for October 16, 2018, Planning Commission Meeting
Consideration of a Conditional Use Permit for a Cell Tower at 1470 South Grade
Road SW, Hutchinson.
Verizon Wireless
Conditional Use Permit
Verizon Wireless is seeking approval of a Cellular Tower located at 1470 South Grade Road SW in
Hutchinson. The tower is proposed to be located on the same property as L&P Supply and is proposed to
be 147 feet high.
Existing Zoning:
Property Location:
GENERAL INFORMATION
C-2 (Automotive Service Commercial)
1470 South Grade Road SW
Lot Size: 3.0 Acres
Conditional Use Permit
1470 South Grade Road SW
Planning Commission—10/16/18
Page 2
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Building:
tower.
Commercial — Lawn Tractor Sales and Service
Agricultural to East, West, and South. Residential to North across Street
Commercial
Property has been L&P Supply for many years.
Section 154.119
There will be a small equipment building located near the base of the
Conditional Use Permit:
A Conditional Use Permit (CUP) is needed for this use.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The property owner and applicant are requesting a conditional use permit for the construction of a 142
foot monopole tower, with a five foot lighting rod (147 feet total), to be located on the rear lot of the L&P
Supply property located at 1470 South Grade Road SW. The setback requirement for the tower is 73.4
feet. The tower will be setback 74' from the south property line, over 255' from the eastern line and over
300' from the northern property line. There are no existing structures within 1-mile on which to co -locate
antennas. The proposed tower is being built to accommodate at least two other wireless carriers. The
tower and related equipment will be within a fenced in area.
Verizon is also in the process of receiving approval from the FAA. It should be noted that the tower is
close to Airport Zone C but is not within Airport Zone C. FAA may have a preference on the pole color.
The City is fine with a galvanized pole that is not painted. Lighting will only be included on the pole if
the FAA requires it.
Conditional Use Permit
1470 South Grade Road SW
Planning Commission—10/16/18
Page 3
Recommendation:
Staff recommends approval of the conditional use permit with the following conditions:
The proposed building and site improvements shall comply with the standards of the C-2
district and the Zoning Ordinance, as well as all other City and FAA regulations.
All abandoned or unused towers and associated facilities shall be removed within six months
of cessation of operations at the site unless a time extension is approved by the Planning
Commission. In the event that a tower is not removed within six months of cessation of
operations at a site, the tower and associated facilities may be removed by the city and the
costs of removal assessed against the property.
3. A building permit is required for the construction of the tower.
4. The plans submitted to the City by Verizon will be reviewed and approved by the City's
Telecom consultant. The City reserves the right for a propagation study to be completed.
5. New antennas for new carriers will require a telecommunications permit application.
6. Any work within the City of Hutchinson right-of-way will require a permit.
7. Verizon shall provide the City of Hutchinson a copy of their determination letters and approvals
from FAA.
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Travel Request - Kent Exner - National Transportation Research Conf - Wash DC
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Requesting approval of Travel Request for Kent Exner to attend the National Transportation Research Board
Conference in Washington DC January 13th-17th, 2019. There will be no cost to the City as all costs will be
covered by the Local Road Research Board (LRRB).
BOARD ACTION REQUESTED:
Approval of Travel Request
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
10/12/2018
Check
----------------
EFT798
Vendor Name
--------------------------------------------------------------
EFTPS
Description
--------------------------------------------------------------------------
PAYROLL 9/23 - 10/6/2018
Amount
----------------------
65,513.22
10/12/2018
EFT799
MN Child Support
PAYROLL 9/23 - 10/6/2018
324.00
10/12/2018
EFT800
MN Dept of Revenue
PAYROLL 9/23 - 10/6/2018
12,853.55
10/12/2018
EFT801
Provident Life
PAYROLL 9/23 - 10/6/2018
703.64
10/12/2018
EFT802
PERA
PAYROLL 9/23 - 10/6/2018
50,516.75
10/12/2018
EFT803
TASC-Flex
PAYROLL 9/23 - 10/6/2018
2,191.06
10/12/2018
EFT804
TASC-H S A
PAYROLL 9/23 - 10/6/2018
12,740.52
10/12/2018
EFT805
ICMA
PAYROLL 9/23 - 10/6/2018
2,448.56
10/12/2018
EFT806
VOYA
PAYROLL 9/23 - 10/6/2018
480.00
10/12/2018
EFT807
MNDCP
PAYROLL 9/23 - 10/6/2018
305.00
10/12/2018
202927
NCPERS
PAYROLL 9/23 - 10/6/2018
384.00
10/12/2018
202928
HART
PAYROLL 9/23 - 10/6/2018
566.37
07/24/2018
201733
BACKYARD REFLECTIONS
VOID - LOST CHECK, REISSUED on 10/11/2018
(876.52)
10/11/2018
202929
BACKYARD REFLECTIONS
4/25/18 - N ROUNDABOUT MAINT - SPRING CL
876.52
10/17/2018
202930
WILKENS INDUSTRIES
WALKING FLOOR TRAILER #029 REFURBISHMENT
30,578.46
10/23/2018
202931
48FORTY SOLUTIONS, LLC
08- B GRADE 48 X 40 PALLETS
2,621.33
10/23/2018
202932
ACE HARDWARE
VARIOUS R&M SUPPLIES
698.69
10/23/2018
202933
ACTIVE NETWORK LLC
PRCE SOFTWARE RENEWAL FOR 2019
12,600.00
10/23/2018
202934
AEM MECHANICAL SERVICES INC
REPAIR CORAYVAC BURNER - HATS
162.50
10/23/2018
202935
AHLGREN ELECTRIC
RE -WIRE LIBRARY FOUNTAIN PUMPS
1,393.35
10/23/2018
202936
ALEX AIR APPARATUS INC
ANNUAL COMPRESSOR AIR QUALITY TEST - FIRE
626.57
10/23/2018
202937
ALPHA WIRELESS
ANNUAL MAINT 10/1/19 - 10/1/19
1,634.75
10/23/2018
202938
AMERICAN BOTTLING CO
OCTOBER COST OF GOODS - LIQUOR
248.48
10/23/2018
202939
AMERIPRIDE SERVICES
VARIOUS JANITORIAL SUPPLIES
116.73
10/23/2018
202940
AMY BORSTAD
REFUND - 5 UNUSED 2018 SWIM DISCOUNT TICKETS
30.00
10/23/2018
202941
AMY DUFRENE
REFUND - 1 UNUSED 2018 SWIM DISCOUNT TICKET
6.00
10/23/2018
202942
ANDREW BOLL
REFUND - 6 UNUSED 2018 SWIM DISCOUNT TICKETS
36.00
10/23/2018
202943
ANGELAASHWILL
REFUND - 6 UNUSED 2018 SWIM DISCOUNT TICKETS
36.00
10/23/2018
202944
ANGELAJONES
REFUND-1 UNUSED 2018 SWIM DISCOUNT TICKET
6.00
10/23/2018
202945
ANIMAL MEDICAL CENTER ON CROW RIVER
AUGUST/SEPTMBER PROCESSING/BOARDING
1,352.00
10/23/2018
202946
ANITA HOESE
REFUND - 6 UNUSED 2018 SWIM DISCOUNT TICKETS
36.00
10/23/2018
202947
ARCTIC GLACIER USA INC.
OCTOBER COST OF GOODS - LIQUOR
251.42
10/23/2018
202948
ARNESON DISTRIBUTING CO
OCTOBER COST OF GOODS - LIQUOR
632.50
10/23/2018
202949
ARTISAN BEER COMPANY
OCTOBER COST OF GOODS - LIQUOR
1,574.75
10/23/2018
202950
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
288.04
10/23/2018
202951
B & C PLUMBING & HEATING INC
BUILD & INSTALL 3 FRESH AIR HOODS - WWTP
1,500.00
10/23/2018
202952
B.W. WELDING
FABRICATION: 1" SHAFT 15" LONG - WWTP
129.27
10/23/2018
202953
BARGEN INC
REPLAY REAPPLICATION & TRAIL MAINTENANCE
42,581.37
10/23/2018
202954
BELLBOY CORP
OCTOBER COST OF GOODS - LIQUOR
910.93
10/23/2018
202955
BENNY'S MEAT MARKET
HAMBURGER PATTIES FOR CONCESSIONS
90.00
10/23/2018
202956
BERNICK'S
NEW INSTALL 3 HEAD CAPPUCCINO MACHINE @
1,134.00
10/23/2018
202957
BETH THEIS
REFUND -1 UNUSED 2018 SWIM DISCOUNT TICKET
6.00
10/23/2018
202958
BIOBAG AMERICAS INC
BIOBAGS FOR REFUSE
9,250.00
10/23/2018
202959
BLUE VALLEY SOD
PEAT DELIVERED 9/24/18 TO CREEKSIDE
3,420.00
10/23/2018
202960
BONNIE BAUMETZ
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
202961
BRADLEY SECURITY LLC
GAIN ENTRY: 565 JEFFERSON ST SE, APT 11- POLICE
101.00
10/23/2018
202962
BRANDON TIRE CO
#032 TIRE REPAIR - PARKS
37.40
10/23/2018
202963
BRAUN INTERTEC CORP
TESTING - PMP, TRAIL & PARKING, CENTURY AVE
10,885.00
10/23/2018
202964
BREAKTHRU BEVERAGE
OCTOBER COST OF GOODS - LIQUOR
13,703.68
10/23/2018
202965
BRETH-ZENZEN FIRE PROTECTION
SPRINKLER TESTING AT VARIOUS FACILITIES
2,857.24
10/23/2018
202966
BROOKE SMITH
REFUND -1 UNUSED 2018 SWIM DISCOUNT TICKET
6.00
10/23/2018
202967
BUREAU OF CRIM. APPREHENSION
CJDN ACCESS FEES - POLICE
390.00
10/23/2018
202968
C & L DISTRIBUTING
OCTOBER COST OF GOODS - LIQUOR
16,464.85
10/23/2018
202969
CALVIN ILGEN
REFUND -2 UNUSED 2018 SWIM DISCOUNTTICKETS
12.00
10/23/2018
202970
CARD SERVICES
CASH WISE PURCHASES - VARIOUS DEPARTMENTS
257.59
10/23/2018
202971
CENTRAL HYDRAULICS
VARIOUS R&M SUPPLIES
216.98
10/23/2018
202972
CENTRAL MCGOWAN
OPERATING SUPPLIES FOR VARIOUS DEPARTMENTS
253.30
10/23/2018
202973
CHEMISOLV CORP
CHEMICALS FOR WWTP
7,129.38
10/23/2018
202974
CHRISTINE PUDAS
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
202975
CINTAS CORPORATION
CLEANING SUPPLIES
131.94
10/23/2018
1202976
1 CORE & MAIN LP
METERS & METER PARTS FOR WTP
3,591.66
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
10/23/2018
Check
----------------
202977
Vendor Name
--------------------------------------------------------------
CORNER POST EROSION CONTROL
Description
------------------------- -------- --------- --------------------------------
ROBERTS & SCHOOL ROAD REPAIR
Amount
----------------------
2,546.00
10/23/2018
202978
CREEKSIDE SOILS
MULCH FOR PARKS DEPT USE
270.00
10/23/2018
202979
CROW RIVER AUTO & TRUCK REPAIR
2015 CAPRICE SQUAD CAR: BRAKE PADS & ROTERS
131.49
10/23/2018
202980
CROW RIVER FLORAL & GIFTS
FLOWERS FOR POLICE OFFICER BABY
42.50
10/23/2018
202981
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
93.41
10/23/2018
202982
DAVE GRIEP CLEANING
CLEAN WINDOWS & COOLER DOORS - LIQUOR
210.00
10/23/2018
202983
DAVID DICKERSON
REFUND-5 UNUSED 2018 SWIM DISCOUNTTICKETS
30.00
10/23/2018
202984
DELL MARKETING L.P.
5 COMPUTERS FOR LIQUOR CASH REGISTERS
3,669.00
10/23/2018
202985
DIANNE RUX
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
202986
DOUGHERTY, MOLENDA,SOLFEST,HILLS &
15206 40359: SEPT LEGAL SERVICES
3,100.00
10/23/2018
202987
DYNA SYSTEMS
PENETRANT, RECIP BLADE - WWTP
349.34
10/23/2018
202988
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM - POLICE
64.93
10/23/2018
202989
ELIZABETH LOSIEVSKI
REFUND -6 UNUSED 2018 SWIM DISCOUNTTICKETS
36.00
10/23/2018
202990
ERICKSON ENGINEERING CO LLC
E18002: BRIDGE 43539 ON 2ND AVE 7/29 - 9/1/18
29,868.38
10/23/2018
202991
ERIN BILLER
REFUND -7 UNUSED 2018 SWIM DISCOUNTTICKETS
42.00
10/23/2018
202992
ERIN LUNDIN
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
202993
ERLANDSON, BEN
REIMB: PIZZA PARTY SUPPLIES - YOUTH FOOTBALL
27.56
10/23/2018
202994
EXNER, KENT
REIMB: MILEAGE/MEALS FOR MEETINGS
102.75
10/23/2018
202995
EXSTED, WILLARD
UB refund for account: 3-065-5350-0-03
20.24
10/23/2018
202996
FARM -RITE EQUIPMENT
REPAIR 2011 BOBCAT- CEMETERY
246.14
10/23/2018
202997
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
391.19
10/23/2018
202998
FINANCE & COMMERCE
L5P18-05: SOUTH CENTRAL DRAINAGE AREA IMPROV
255.89
10/23/2018
202999
FIRE SAFETY USA INC
LIGHTED SAFETY CONES FOR ALL FIRE TRUCKS
405.00
10/23/2018
203000
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING - VARIOUS EMPLOYEES
502.09
10/23/2018
203001
FOSTER MECHANICAL
HVAC-R REPAIR AT LIQUOR STORE
82.50
10/23/2018
203002
GARY SABROWSKY
REFUND -2 UNUSED 2018 SWIM DISCOUNT TICKETS
12.00
10/23/2018
203003
GINNY KRUMRIE
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
203004
GINNY NEWMAN
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
203005
GOODYEAR TIRE & RUBBER COMPANY
MARATHON TIRES (4) - CREEKSIDE WHEEL LOADER
4,115.06
10/23/2018
203006
GRAINGER
VARIOUS R&M SUPPLIES
491.31
10/23/2018
203007
GRO-WELL BRANDS, INC
MULCH INVENTORY FOR CREEKSIDE
6,346.35
10/23/2018
203008
HACH COMPANY
SUPPLIES FOR WTP PROCESSING
734.74
10/23/2018
203009
HARPER SCHMELZER
REFUND -7 UNUSED 2018 SWIM DISCOUNTTICKETS
42.00
10/23/2018
203010
HATTEN, DANIEL
REIMB: MEALS FOR FLORIDA CONFERENCE
130.55
10/23/2018
203011
HELEN SARKINEN
REFUND -5 UNUSED 2018 SWIM DISCOUNTTICKETS
30.00
10/23/2018
203012
HILLYARD / HUTCHINSON
VARIOUS CLEANING/JANITORIAL SUPPLIES
583.61
10/23/2018
203013
HJERPE CONTRACTING
INSTALL PIPE & CB W/ DROP INLET IN ALLEY
3,832.00
10/23/2018
203014
HOISINGTON KOEGLER GROUP INC
PARKS MASTER PLAN: SEMPTEMBER SERVICES
2,550.40
10/23/2018
203015
HOLLY GREGOR
REFUND -4 UNUSED 2018 SWIM DISCOUNT TICKETS
24.00
10/23/2018
203016
HOTSYMINNESOTA.COM
CHECK VALVE KIT- WWTP
37.90
10/23/2018
203017
HOVEN, MARTHA
OCTOBER COST OF GOODS - LIQUOR
54.00
10/23/2018
203018
HUTCH CAFE
MAY-SEPT MEALS FOR EDA MEETINGS
522.00
10/23/2018
203019
HUTCHINSON CO-OP
KEROSENE, DIESEL, UNLEADED, NEW TIRES, LP
6,716.30
10/23/2018
203020
HUTCHINSON HEALTH
PRE -EMPLOYMENT PHYSICALS
1,845.00
10/23/2018
203021
HUTCHINSON J.O. VOLLEYBALL
REIMB FEES FOR YOUTH VOLLEYBALL CAMP
1,920.00
10/23/2018
203022
HUTCHINSON LEADER
ADVTG - LIQUOR STORE & CREEKSIDE OPEN HOUSE
591.02
10/23/2018
203023
HUTCHINSON SENIOR ADVISORY BOARD
SR TOUR REIMB: THE ALAMO CENTRE
100.00
10/23/2018
203024
HUTCHINSON UNITED SOCCER ASSN.
COACHING FEES FOR FALL YOUTH SOCCER PROG
1,537.50
10/23/2018
203025
HUTCHINSON UTILITIES
SEPTEMBER UTILITIES 9/1 - 10/1'18
97,789.22
10/23/2018
203026
HUTCHINSON UTILITIES
4TH QTR BILLING: BRANDON FITZPATRICK
6,137.94
10/23/2018
203027
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - STREETS
514.10
10/23/2018
203028
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
330.37
10/23/2018
203029
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
231.22
10/23/2018
203030
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE
87.91
10/23/2018
203031
HUTCHINSON, CITY OF
SEPTEMBER STORM DRAINAGE
5,867.86
10/23/2018
203032
HUTCHINSON, CITY OF
ATM CASH REPLENISHMENT- CITY CENTER
5,000.00
10/23/2018
203033
ICE SKATING INDUSTRY
ANNUAL RENEWAL 11/25/18 - 11/25/19
395.00
10/23/2018
203034
INDIGITAL, INC.
PROGRESS BILL ON BLDG INSP SCANNING PROJECT
5,787.86
10/23/2018
203035
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERY FOR STREETS SHOP
148.15
10/23/2018
203036
ISD #423
SEPT 2018 CLASSES - PASS THROUGH OF FEES
8,471.00
10/23/2018
1203037
JACK'S UNIFORMS & EQUIPMENT
TAC LIGHTS (3) FOR POLICE
406.84
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
10/23/2018
Check
----------------
203038
Vendor Name
--------- --------------- ----- ---------------------------------
JACOBSEN, SEPTEMBER
Description
----------------------------------- --------- ----------- ----- --------------
REIMB: HOT WATER HEATER COVER EVENT CTR
Amount
----------------------
28.88
10/23/2018
203039
JASON NISSEN
REFUND -2 UNUSED 2018 SWIM DISCOUNTTICKETS
12.00
10/23/2018
203040
JAUNICH, MATT
REIMB: MILEAGE FOR LMC REGIONAL CONFERENCE
57.23
10/23/2018
203041
JEFF MEEHAN SALES INC.
SEPT 2018 CREEKSIDE COMMISSIONS
1,091.62
10/23/2018
203042
A TAYLOR DIST OF MN
OCTOBER COST OF GOODS - LIQUOR
9,218.58
10/23/2018
203043
JOCHUM, DANIEL
REIMB: MILEAGE FOR CONFERENCE
112.28
10/23/2018
203044
JOELLEN KIMBALL
REFUND -8 UNUSED 2018 SWIM DISCOUNTTICKETS
48.00
10/23/2018
203045
JOHNSON BROTHERS LIQUOR CO.
OCTOBER COST OF GOODS - LIQUOR
19,874.36
10/23/2018
203046
JOSH WHITCOMB
REFUND -2 UNUSED 2018 SWIM DISCOUNTTICKETS
12.00
10/23/2018
203047
JUUL CONTRACTING CO
EMERG REPAIR: SINKHOLE NEAR REGIONAL EYE
2,876.50
10/23/2018
203048
JWC ENVIRONMENTAL
BLDG #30 GRINDER / AUGER REPAIR - WWTP
20,872.57
10/23/2018
203049
KATHRYN JENSEN
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
203050
KATHY NORDMAN
REFUND -2 UNUSED 2018 SWIM DISCOUNTTICKETS
12.00
10/23/2018
203051
KENDRAVOGT
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
203052
KERI SCHUETTE
REFUND -3 UNUSED 2018 SWIM DISCOUNTTICKETS
18.00
10/23/2018
203053
KERI'S CLEANING & HANDYMAN SERVICES
10/1- 10/15 CITY CTR, LIBRARY, SR DINE, FIRE, LIQUOR
3,244.00
10/23/2018
203054
KIDS INC
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
203055
KILIAN, ERIC
REIMB: MEALS FOR TRAVEL
136.73
10/23/2018
203056
KIM BORKA
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
203057
KOHLS SWEEPING SERVICE
PILED CONCRETE & ASPHALT CHUNKS - CREEKSIDE
2,395.00
10/23/2018
203058
KRANZ LAWN & POWER
SUPPLIES FOR CHAINSAWS AND MOWERS
196.54
10/23/2018
203059
KWIK TRIP
CONCESSIONS SUPPLIES
419.94
10/23/2018
203060
L & P SUPPLY CO
GEARHEAD NUT - BRUSHCUTTER & CANNED FUEL
38.50
10/23/2018
203061
LANDSKAPINGS
6 HYDRANGEAS FOR SCHOOL PROJECT - PARKS
128.25
10/23/2018
203062
LARAWAY ROOFING INC
REPAIR LOOSE PATCHES ON ROOF - LIBRARY
717.00
10/23/2018
203063
LARSEN, PETER
UB refund for account: 1-480-9650-0-02
136.87
10/23/2018
203064
LEAGUE OF MN CITIES
RESP WORKPLACE/SEXUAL HARR & PREVENTION
2,560.00
10/23/2018
203065
LIESTMAN, CALYN
REIMB: MILEAGE TO MNGFOA SEMINAR
119.90
10/23/2018
203066
LIQUOR HUTCH
ROOTBEER: TAPPER RENTAL & DEPOSIT
143.42
10/23/2018
203067
LOCHER BROTHERS INC
OCTOBER COST OF GOODS - LIQUOR
17,341.50
10/23/2018
203068
LOGIS
OCTOBER NETWORK & APPLICATION COST
9,851.45
10/23/2018
203069
LYNDSY HART
REFUND -7 UNUSED 2018 SWIM DISCOUNT TICKETS
42.00
10/23/2018
203070
MAHCO C/O CITY OF MINNEAPOLIS
MAHCO ICC CHAPTER DUES: DAVE HALQUIST
30.00
10/23/2018
203071
MAIN STREET SPORTS BAR
30 OPEN FOOD: POLICE/FIRE YOUTH FOOTBALL
322.13
10/23/2018
203072
MANDI RETTMANN
REFUND -2 UNUSED 2018 SWIM DISCOUNTTICKETS
12.00
10/23/2018
203073
MARCO TECHNOLOGIES, LLC
ENTERPRISE CTR - OCTOBER COPIER SERVICES
49.90
10/23/2018
203074
MARCO TECHNOLOGIES, LLC
9/20 - 10/20'18 COPIERS - CITY CENTER
601.45
10/23/2018
203075
MARILYN SHOWALTER
REFUND -3 UNUSED 2018 SWIM DISCOUNTTICKETS
18.00
10/23/2018
203076
MARNE DONNELLY
REFUND -4 UNUSED 2018 SWIM DISCOUNTTICKETS
24.00
10/23/2018
203077
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE - WWTP
18.45
10/23/2018
203078
MAYTAG LAUNDRY & CAR WASH
SEPT SERVICES - EVENT CENTER LINENS
277.46
10/23/2018
203079
MCLEOD COUNTY AUDITOR -TREASURER
2ND HALF TAXES ON VARIOUS CITY PARCELS
16,057.47
10/23/2018
203080
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: D DAVIS
500.00
10/23/2018
203081
MCLEOD COUNTY RECORDER
RECORD RESOLUTION 14936
46.00
10/23/2018
203082
MCLEOD COUNTY SOLID WASTE MANAGEMEN
FLUORESCENT TUBES RECYCLING
57.75
10/23/2018
203083
MEDICA
November Medical Insurance
137,287.07
10/23/2018
203084
MEEKER WASHED SAND & GRAVEL
SAND FOR CREEKSIDE
5,388.79
10/23/2018
203085
MEGHAN'S PLACE
REFUND -10 UNUSED 2018 SWIM DISCOUNT TICKETS
60.00
10/23/2018
203086
MEI TOTAL ELEVATOR SOLUTIONS
OCT-NOV SERVICE: LIBRARY ELEVATOR
183.33
10/23/2018
203087
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
614.89
10/23/2018
203088
MESSAGE MEDIA U.S.A., INC
SEPT SERVICES - POLICE
30.00
10/23/2018
203089
MESSNER, KEITH
REIMB: FLOOR MATS FOR ENGINEERING TRUCK
24.99
10/23/2018
203090
MEYER LABORATORY INC
BOWL CLEANER, ATTACH, NILODEW - PARKS
331.81
10/23/2018
203091
MICHAEL KOESTER
REFUND -3 UNUSED 2018 SWIM DISCOUNT TICKETS
18.00
10/23/2018
203092
MINI BIFF
MINIBIFFS FOR CREEKSIDE OPEN HOUSE
195.05
10/23/2018
203093
MINNEAPOLIS, CITY OF
APS TRANS FEES FOR AUGUST 2018
51.30
10/23/2018
203094
MINNESOTA DEPT OF AGRICULTURE
D. SCHUETTE: DUPLICATE APPLICATOR LICENSE
10.00
10/23/2018
203095
MINNESOTA DEPT OF TRANSPORTATION
RECORD SAMPLING: PAYROLL, EQUIP USAGE
887.43
10/23/2018
203096
MINNESOTA OFFICE OF ADMIN HEARINGS
ANNEXATION FEE
100.00
10/23/2018
203097
MINNESOTA UNEMPLOYMENT INSURANCE
3RD QTR 2018 UNEMPLOYMENT INSURANCE
2,184.00
10/23/2018
1203098
1 MINNESOTA VALLEY TESTING LAB
VARIOUS SAMPLE TESTING FOR WWTP
708.10
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
10/23/2018
Check
----------------
203099
Vendor Name
--------------------------------------------------------------
MN DEPT OF LABOR & INDUSTRY/CODE
Description
--------------------------------------------------------------------------
3RD QTR STATE SURCHARGE FEES - BLDG INSPECTIONS
Amount
----------------------
4,214.86
10/23/2018
203100
MOTION INDUSTRIES INC
VALVE FOR CREEKSIDE EQUIPMENT
198.77
10/23/2018
203101
MR CUTTING EDGE
ICE SCRAPER BLADES - CIVIC ARENA
160.00
10/23/2018
203102
MYGUY INC.
HATS CAR WASH SUPPLIES
560.00
10/23/2018
203103
NERO ENGINEERING LLC
WWTF ASSESSMENT, LIFT STATION REHAB, MISC
4,620.40
10/23/2018
203104
NEW FRANCE WINE
OCTOBER COST OF GOODS - LIQUOR
2,921.34
10/23/2018
203105
NICKY GUTORMSON
REFUND -4 UNUSED 2018 SWIM DISCOUNT TICKETS
24.00
10/23/2018
203106
NICOLE TEUBERT
CANCELLED RESERVATION FOR 10/28/18
56.00
10/23/2018
203107
NORTH CENTRAL BUS & EQUIPMENT INC
EQUIPMENT PARTS - STREETS DEPT
201.27
10/23/2018
203108
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE SUPPLIES
1,040.06
10/23/2018
203109
NORTHERN GREEN EXPO
CREEKSIDE EXHIBIT BOOTH - FINAL PYMT
331.50
10/23/2018
203110
NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES - REFUSE FUND
217.11
10/23/2018
203111
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
146.94
10/23/2018
203112
OEM SERVICE CO, LLC
GRINDER SCREENS - CREEKSIDE
407.38
10/23/2018
203113
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
280.10
10/23/2018
203114
ON TRAX TRUCK REPAIR
UNIT #390: GASKET & REPAIR - STREETS DEPT
47.71
10/23/2018
203115
PAULTHELEN
REFUND -6 UNUSED 2018 SWIM DISCOUNTTICKETS
36.00
10/23/2018
203116
PAUSTIS WINE COMPANY
OCTOBER COST OF GOODS - LIQUOR
3,044.33
10/23/2018
203117
PEAT INC.
SPHAGNUM FINE - CREEKSIDE INVENTORY
9,618.75
10/23/2018
203118
PELLINEN LAND SURVEYING
SET PROPERTY CORNERS FOR PARCEL IN PART
205.00
10/23/2018
203119
PEN & INC.
SPLENDOR GRO - BAG GRAPHICS/DESIGN
7,398.89
10/23/2018
203120
PENMAC STAFFING SERVICES, INC.
TEMPORARY STAFFING CREEKSIDE 9/30-10/13
5,643.48
10/23/2018
203121
PHILLIPS WINE & SPIRITS
OCTOBER COST OF GOODS - LIQUOR
31,365.84
10/23/2018
203122
PIONEER MANUFACTURING CO
SIGN REPAIR MATERIALS FOR PARKS DEPT
941.50
10/23/2018
203123
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL PROGRAM - CIVIC ARENA
36.40
10/23/2018
203124
QUADE ELECTRIC
LAMPS - CREEKSIDE & CITY CENTER
396.90
10/23/2018
203125
QUALITY FLOW SYSTEMS
MAIN LS PUMP #1 REPLACEMENT & INSTALL
32,890.00
10/23/2018
203126
QUILL CORP
VARIOUS SUPPLIES
724.86
10/23/2018
203127
R & H PAINTING
500 MIL PROPRIETARY MH LINING - WWTP
8,620.00
10/23/2018
203128
RACHEL GARTNER
REFUND -9 UNUSED 2018 SWIM DISCOUNTTICKETS
54.00
10/23/2018
203129
RED BULL DISTRIBUTION COMPANY, INC.
OCTOBER COST OF GOODS - LIQUOR
144.00
10/23/2018
203130
REFLECTIVE APPAREL FACTORY INC
VEST, AIRPORT LOGO
72.06
10/23/2018
203131
REINER ENTERPRISES INC
FLATBED TRUCKING - CREEKSIDE PRODUCT
446.65
10/23/2018
203132
ROSANNE HEATON
REFUND -3 UNUSED 2018 SWIM DISCOUNTTICKETS
18.00
10/23/2018
203133
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
456.71
10/23/2018
203134
SALLY VAN DERPLOEG
REFUND -6 UNUSED 2018 SWIM DISCOUNT TICKETS
36.00
10/23/2018
203135
SCARCELY LTD
HRA CITY HOME IMPR PROG LOANS - LEAD ASSESSMT
900.00
10/23/2018
203136
SHANNON HENDRICKSON
REFUND -3 UNUSED 2018 SWIM DISCOUNTTICKETS
18.00
10/23/2018
203137
SHELLEY TERNING
REFUND -2 UNUSED 2018 SWIM DISCOUNT TICKETS
12.00
10/23/2018
203138
SHORT-ELLIOT-HENDRICKSON, INC
CENTURY AVE PROJECT MEMO & SIGNAL DESIGN
1,125.42
10/23/2018
203139
SITEONE LANDSCAPE SUPPLY
ROTORS FOR PARKS DEPT
878.07
10/23/2018
203140
SOUTHERN WINE & SPIRITS OF MN
OCTOBER COST OF GOODS - LIQUOR
12,212.12
10/23/2018
203141
SRF CONSULTING GROUP
SOUTH GRADE ROAD CONCEPT DESIGN - PE AUG
283.14
10/23/2018
203142
STANDARD PRINTING-N-MAILING
POSTAGE TO VARIOUS LOCATIONS
105.30
10/23/2018
203143
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
569.30
10/23/2018
203144
STAR TRIBUNE
10/13/18 - 1/12/19 SUBSCRIPTION - POLICE
114.53
10/23/2018
203145
STREICH TRUCKING
CREEKSIDE FREIGHT TO VARIOUS LOCATIONS
1,726.78
10/23/2018
203146
SUN LIFE FINANCIAL
October Admin Fees
8,448.80
10/23/2018
203147
SYSCO WESTERN MN
CONCESSIONS SUPPLIES
333.73
10/23/2018
203148
TAMI FASCHING
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
203149
TANYA BLACK
REFUND -8 UNUSED 2018 SWIM DISCOUNT TICKETS
48.00
10/23/2018
203150
TAPS-LYLE SCHROEDER
CLEANED LINEN & TOPS - EVENT CENTER
25.00
10/23/2018
203151
THOMSON REUTERS-WEST
SEPT WEST INFO CHARGES - LEGAL
120.00
10/23/2018
203152
TIFFANY LINDBERG
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
203153
TINA RYBERG
REFUND -1 UNUSED 2018 SWIM DISCOUNTTICKET
6.00
10/23/2018
203154
TRAFFIC MARKING SERVICE INC
STRIPING & PAVEMENT MARKING
874.00
10/23/2018
203155
TRI COUNTY WATER
6 MO RENT COOLER RENTAL- HATS
180.00
10/23/2018
203156
TRI-STATE BOBCAT
KAGE LARGE HUB - STREETS AUTO R&M SUPPLY
1,650.00
10/23/2018
203157
TRUE BRANDS
OCTOBER COST OF GOODS - LIQUOR
1,080.89
10/23/2018
203158
TWO WAY COMMUNICATIONS INC
CLEAN PAGER SPEAKER & TEST - FIRE DEPT
25.00
10/23/2018
1203159
1 ULTRAMAX
TMJ SPEER LAWMAN, NON MARKING ROUND - POLICE
1,701.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
10/23/2018
Check
----------------
203160
Vendor Name
--------------------------------------------------------------
UNITED FARMERS COOP
Description
-------------------------------- ---- ------------ --------------------------
SUPER UNLEADED & DYED FUEL HATS
Amount
----------------------
40,384.78
10/23/2018
203161
UNIVERSITY OF MINNESOTA
APWA MN CHAPTER FALL CONFERENCE - K.EXNER
255.00
10/23/2018
203162
UNUM LIFE INSURANCE CO OF AMERICA
November Life Insurance
2,320.84
10/23/2018
203163
USA BLUE BOOK
VARIOUS R&M SUPPLIES
638.70
10/23/2018
203164
VALLEY SALES OF HUTCHINSON
2015 CAPRICE SQUAD: REPAIR INJECTOR
284.06
10/23/2018
203165
VER-TECH SOLUTIONS & SERVICES
DISHMACHINE RENTAL- SENIOR DINING
69.95
10/23/2018
203166
VERHEY, A
REIMB: MEALS FOR WORKSHOP
24.66
10/23/2018
203167
VERIZON WIRELESS
AUG 24 - SEP 23, 2018 CELL SERVICE
3,075.83
10/23/2018
203168
VESSCO INC
PUMPHEAD FOR WWTP
789.72
10/23/2018
203169
VICTOR PROESCHEL
REIMB FOR RENTAL CERT APPLIED FOR IN ERR
20.00
10/23/2018
203170
VIKING BEER
OCTOBER COST OF GOODS - LIQUOR
6,145.85
10/23/2018
203171
VIKING COCA COLA
OCTOBER COST OF GOODS - LIQUOR
421.15
10/23/2018
203172
VINOCOPIA INC
OCTOBER COST OF GOODS - LIQUOR
5,005.70
10/23/2018
203173
VIVID IMAGE
ANNUALSAFE & SOUND WEBSITE - IT & HRA
2,160.00
10/23/2018
203174
VLIET, MARJORIE
UB refund for account: 3-383-1430-7-01
64.89
10/23/2018
203175
WACONIA COMMUNITY ED
VOLLYBALL SCHEDULING - RECREATION TEAM
40.00
10/23/2018
203176
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL 9/16 - 9/30'18 - CITY & WWTP
9,131.22
10/23/2018
203177
WELCOME NEIGHBOR
HUTCH NEW RESIDENT VISITS, CLIENTS CERTS
184.13
10/23/2018
203178
WEST CENTRAL SANITATION INC.
SEPTEMBER RESIDENTIAL HAULING / CITY FACILITIES
47,976.84
10/23/2018
203179
WEST CENTRAL SHREDDING
MONTHLY SHREDDING SERVICE - CITY CENTER
25.00
10/23/2018
203180
WINE COMPANY, THE
OCTOBER COST OF GOODS - LIQUOR
2,584.10
10/23/2018
1203181
WINE MERCHANTS INC
OCTOBER COST OF GOODS - LIQUOR
1,395.32
10/23/2018
1203182
1 WM MUELLER & SONS
FINE ASPHALT & FALL STREET REPAIRS
16,272.68
10/23/2018
1203183
1 WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY - SCHEMATIC DESIGN
8,484.68
Total- Check Disbursements:
$ 1,080,628.93
Department Purchasing Card Activity - September 2018
Date
Dept
Vendor Name
Description
Amount
09/07/2018
ADMIN
SUPREME CT LAWYER REGISTR
Supreme Court Lawyer Registration
252.00
09/28/2018
FINANCE
ARROWWOOD RESORT AND CONF
Lodging at MNGFOA Conf - A.Reid
247.24
09/10/2018
FIRE
CASH WISE
Food and Supplies for the annual HFD open house
153.68
09/11/2018
FIRE
CASH WISE
drinking water for annual open house
29.80
09/11/2018
FIRE
OPTICSPLANET, INC.
Red uniform polo shirts for FF
155.09
09/11/2018
FIRE
CASH WISE
Flowers for Lieutenant Viks new baby
36.99
09/25/2018
FIRE
CASH WISE
drinking water for FF
53.24
09/28/2018
FIRE
FELD FIRE
Grain bin rescue auger and FF cooling towels
854.56
09/03/2018
IT
AMAZON
Cemetery Toner
69.89
09/03/2018
IT
AMAZON
DVDs for Body Cams
27.79
09/06/2018
IT
AMAZON
Mouse for JJ, flashlights for IT
55.11
09/12/2018
IT
AMAZON
Supplies for JJ
19.11
09/13/2018
IT
CROSS BORDER TRANS FEE
Video Converter for Court case
0.26
09/13/2018
IT
2CO.COM SCREENPRESSO.0 80
Video Converter for Court case
25.64
09/14/2018
IT
AMAZON
UPS for CreekSide switch
138.16
09/18/2018
IT
CROSS BORDER TRANS FEE
Video Converter for Court case
5.00
09/18/2018
IT
PDQCOM
PDQ inventory module
1,350.00
09/18/2018
IT
WWW.TRAFX.NET
Trafx software maintenance for Parks
500.00
09/25/2018
IT
AMAZON
Supplies for JJ
48.20
09/27/2018
IT
BARCODESINC
DL bar code scanner
295.80
09/27/2018
IT
AMAZON
Cell phone cases JOlson, MMaiers
15.70
09/10/2018
PRCE
THE WEBSTAU RANT STORE
Assorted Supplies
299.81
09/12/2018
PLANNING
AMERICAN PLANNING ASSN
MN State Planning Conference - D.Jochum
300.00
09/17/2018
PLANNING
AMAZON
shoe covers for inspectors to use.
57.21
09/17/2018
PLANNING
CASH WISE
Peanut Oil to keep drains from smelling.
29.94
09/19/2018
POLICE
BCA/TRAINING & DEVELOPMENT
Training
375.00
09/19/2018
POLICE
BCA/TRAINING & DEVELOPMENT
Training
375.00
09/19/2018
POLICE
BCA/TRAINING & DEVELOPMENT
Training
375.00
09/07/2018
PUB WKS
JACKS SMALL ENGINES & GEN
Overseeder Blade Set
72.35
09/19/2018
PUB WKS
TCD CENGAGE LEARNING
Licensure Class -Jim N.
129.00
09/19/2018
IPUBWKS
FIRE HOSE DIRECT
WW Wash Hose Replacement
1,211.56
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/18- 10/23/18
Check Date
----------------
09/19/2018
Check
----------------
PUB WKS
Vendor Name
--------------------------------------------------------------
POLLUTION CONTROL AGENCY
Description
--------------------------------------------------------------------------
Project MPCA NPDES Permit
Amount
----------------------
400.00
09/20/2018
PUB WKS
OWPSACSTATE
Apprenticeship Program Training - Deb P.
96.00
09/24/2018
PUB WKS
MINNESOTA STATE COLLEGES
Leadership Training- Randy C. and Eric M.
798.00
09/06/2018
CREEKSIDE
HOLIDAY INN -EXPRESS
Hotel at Prince Distributing Show - A. Kosek - Night 1
146.99
09/06/2018
CREEKSIDE
HOLIDAY INN -EXPRESS
Hotel at Prince Distributing Show - D. Broucek- Night 1
146.99
09/07/2018
CREEKSIDE
BREDE
Booth supplies for United Hardware Fall Booking Show
271.77
09/10/2018
CREEKSIDE
SUBWAY
Lunch - Kosek & Broucek Prince Distributing Show
17.26
09/10/2018
CREEKSIDE
APPLEBEES
Dinner- Kobow Fosters Show
18.13
09/10/2018
CREEKSIDE
LANIER PARKING
1st day parking at Fosters Fall Booking Show, 9/6/18
8.50
09/10/2018
CREEKSIDE
LINO CHICAGO GRILL
Dinner - Kosek & Broucek Prince Distributing Show
50.10
09/10/2018
CREEKSIDE
HAMPTON INN
Hotel at Fosters Show - Becky Kobow
142.76
09/10/2018
CREEKSIDE
LANIER PARKING
2nd day parking at Fosters Fall Booking Show, 9/7/18
8.50
09/10/2018
CREEKSIDE
FAMOUS DAVES
Dinner - Kosek & Broucek Prince Distributing Show
43.52
09/12/2018
CREEKSIDE
HOLIDAY INN -EXPRESS
Hotel at Prince Distributing Show - A. Kosek - Night 2
95.97
09/12/2018
CREEKSIDE
PORTILLOS HOT DOGS #50
Dinner - Kosek & Broucek Prince Distributing Show
27.22
09/12/2018
CREEKSIDE
HOLIDAY INN -EXPRESS
Hotel at Prince Distributing Show - D. Broucek- Night 2
95.97
09/13/2018
CREEKSIDE
AMAZON
Open House supplies- banner
49.99
09/27/2018
CREEKSIDE
WM SUPERCENTER
Open House supplies- bottled water and snacks
70.28
09/27/2018
CREEKSIDE
WALMART
Open House supplies- table clothes
11.64
09/28/2018
CREEKSIDE
WALMART
Open House supplies- serving tongs
11.30
09/28/2018
CREEKSIDE
CASH WISE
Open House supplies- cookies and bars
268.42
09/03/2018
LIQUOR
HUTCHINSON ACE
cooler repair
18.63
09/03/2018
LIQUOR
FACEBOOK
facebook advertising
10.00
09/03/2018
LIQUOR
FACEBOOK
facebook advertising
25.00
09/17/2018
LIQUOR
RETAIL INFORMATION TEC
monthly Card Defender fee
42.75
09/19/2018
LIQUOR
HUTCHINSON ACE
counterfeit pen replacement/painting supplies
21.95
09/24/2018
LIQUOR
HUTCHINSON ACE
cooler rail lubrication
12.98
09/24/2018
LIQUOR
EIG CONSTANTCONTACT.COM
email advertising
70.00
09/26/2018
LIQUOR
AMAZON
vacuum replacement
357.90
09/27/2018
LIQUOR
HUTCHINSON ACE
painting supplies - outside rails and posts
13.98
09/13/2018
EDA
SIMONSON LUMBER CO
Construction materials to seal off two overhead doors
501.59
09/26/2018
EDA
EB MBPTA FALL SEMINAR
Ticket for SWIF Grow Our Own Summit
20.00
09/28/2018
EDA
SUBWAY
Lunches for EDA Board meeting
62.48
Total- Purchasing Cards
$ 11,494.70
GRAND TOTAL
$ 1,092,123.63
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Discussion on Request from Gopher Campfire Sanctuary Board
Department: Administration
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in late September, Mayor Forcier received a letter from the Gopher Campfire Sanctuary Board (attached)
seeking assistance and requesting a meeting with the City on the Wildlife Sanctuary. Staff is seeking direction from
the Council on how you would like to respond to this request.
A memo has been included with additional information on the City's relationship with Gopher Campfire.
BOARD ACTION REQUESTED:
No action Required. Discussion only.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ro
Memo
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
To: Mayor and City Council
From: Matt Jaunich, City Administrator
Date: 10/18/2018
Re: Memo on Gopher Campfire Sanctuary Agenda Item
At Tuesday's meeting, city staff will be seeking direction from the City Council on the letter
Mayor Forcier received (attached) from the Gopher Campfire Sanctuary Board on September 26
requesting assistance from the City on funding needs at the Sanctuary. The requested assistance
specifically addresses issues the Sanctuary is having with funding to pay for improvements to
their water supply/well and their need for an electrical source to the site. Staff wanted to discuss
the request with the City Council prior to reaching out to Gopher Campfire. We also wanted to
put together a synopsis of the City's relationship with the Sanctuary. This memo is meant to be
an "informational" piece for the City Council to help you in making an informed decision. To
date, we have received no information on any financial contribution the Gopher Campfire may
be willing to make.
Past City Costs
Records show that our involvement with the Sanctuary goes back to at least 1987. In fact, the
City has incurred nearly $20,000 of expenses directly related to the well/pond at the Sanctuary.
Those costs are as follows:
Check Date Vendor
1987 ??
11/27/07
LTP
2/10/15
Gopher Campfire
10/24/17
Joe Mscan Windmill
5/11/18
Gopher Campfire
Expense Description
Well Improvement
Well Repair
50% of Well Repair by LTP
Windmill for Sanctuary
Reimbursement of Windmill
Citv Pavment
$7,342.90
$2,073.11
$9,235.97
$2,150.00
($1,075.00)
Total: $19,726.98
City staff is not confident in records prior to 2011 so there very well could have been additional
expenses related to the Sanctuary. We don't have any details on the 1987 expenditure other than
we depreciated it over 20 years. In regards to the 2015 expense, our recollection is that Gopher
Campfire and Mr. Quade were trying to figure out the issue with their well and did not involve
the City until they had incurred over $18,000 in expense with LTP. At the time, it seemed more
of a trial and error process with LTP racking up many man-hours. In our opinion, it was very
evident that the project got away from Gopher Campfire and the City was brought in after the
fact mainly to make the contractor whole. At the time, we explained to Mr. Quade that the
process was unacceptable and that the City would not participate in future projects if they were
handled that way.
After being approached in 2017 for assistance once again, we approved helping with the
windmill project noting that this would be the last time the City would provide assistance to the
Gopher Campfire Sanctuary group unless there was a formal cooperative agreement put in place
between the Sanctuary Board and the City Council. It is important to note that the Gopher
Campfire Sanctuary Board is a private group and that city monies have been spent on non -city
related property and/or assets. Staff has concerns that prior and any future expenditures would
not be proper public purposes expenditures, formal agreement or not.
Other Costs Incurred Directly or Indirectly Related to the Sanctuary
Outside of assisting on costs related to the well/pond, the City also has incurred costs that were
directly or indirectly related to the Sanctuary. On a yearly basis, the Parks Department will use
both full time and part time staff around the Sanctuary site to collect garbage, mow, and weed
whip the land adjacent to the fenced in area. The parks department also maintains the granite
sand pathway. When the roadway adjacent to park was constructed, the City paid for the
concrete pads and the Parks Department installed benches at the site along with a new fence. The
Parks Department estimates that they spend roughly $1,300 a year maintaining the area round the
Sanctuary.
Along with the work put in by the Parks Department, the City has invested a significant amount
of money to improve the infrastructure around the Sanctuary. Since 2007, the City has invested
nearly $900,000 in infrastructure adjacent to the Sanctuary that directly or indirectly benefitted
Gopher Campfire. Those investments were as follows:
Year
Description
Cily Cost
2007
Partnership with Sanctuary to Improve Pond
$28,380.38
2007
Montana St. Extension (Les Kouba to TH 7)
$195,399.10
2009
Les Kouba Parkway Road, Trail & Parking Lot
$179,755.79
2012/13
Les Kouba Parkway New Roadway
$440,235.93
2015
Trail/Landing Improv. Adjacent to Sanctuary
$48,746.25
Total:
$892,519.45
Looking at the above projects in a little more detail, the improvement to the pond in 2007 was a
cooperative agreement with the Sanctuary group. The City agreed to make some improvements
and related maintenance issues within the Sanctuary (northeasterly basin) in exchange for a
drainage and utility easement for the installation of a stormwater pipe that had an outlet into the
Sanctuary. The City needed the outlet to assist us in the Montana Street NW detention pond and
street project, and that has been part of the reason we have assisted Gopher Campfire recently
with some of their improvements to the pond/well. The City also agreed to make the
improvement due to impacts on the Sanctuary related to the Dam Replacement, Montana Street
NW Extension, and Les Kouba Parkway projects. Those projects had an impact on pond
2
hydraulics, erosion control, bank stabilization and water quality within the sanctuary.
While the construction of Les Kouba Parkway and Montana Street were not directly related to
the Sanctuary, they did provide an indirect benefit to the facility making it easier to access.
While the City did make improvements to the street system, we also covered the costs for the
parking lot adjacent to the Sanctuary and made improvements to the trail system directly
adjacent to the Sanctuary. Staff simply notes these improvements to identify the significant
improvements we have made in this area of town.
Future Involvement with the Gopher Campfire Sanctuary
When looking at the Gopher Campfire Sanctuary, staff has significant concerns in our continued
involvement with this facility from here on out. First off, we have been unable to find any
statutory language that gives us the authority to financially contribute to this private
organization. In all reality, previous contributions by the city probably should not have taken
place. Secondly, while the Gopher Campfire Sanctuary Board has noted the partnership between
the City and the Sanctuary, there has never been any formal agreement put in place that identifies
that relationship. With that being said, I would have concerns on our ability to even enter into
some sort of agreement. The attorney general and the state auditor, over the years, have
considered the question of whether cities like Hutchinson can donate/contribute public funds to
various groups, and in particular, private groups like the Gopher Campfire Sanctuary. Both the
attorney general and state auditor have found that such donations/contributions are not
authorized and are invalid.
Outside of the financial aspect of things, our staff has additional concerns with any potential
involvement with the Sanctuary. We have had concerns over the lack of maintenance at the site.
The noxious weed issue has become almost an epidemic and is in need of being addressed. Staff
also has concerns on the approach taken by the Gopher Campfire Sanctuary Board. The general
attitude toward the City has been that of how the City needs to be more involved in the
maintenance and improvements of the site. I have already touched on the aspect of this facility
being privately owned, but the Council needs to be aware of the fact that since the facility is not
publicly owned, our involvement with the site is legally limited in the current setup.
Staff is hopeful that this memo will provide you with some additional background behind the
request that has come before us by the Gopher Campfire Sanctuary Board. Since we have
received a formal request, staff is seeking your input on the matter. Please let us know if you
need any additional information.
Matt
Gopher Campfire Sanctuary Board
(a 501-3C organization)
September 26, 2018
Crow River Glass
Att: Gary Forcier
125 Michigan Street NE
Hutchinson, MN 55350
Dear Mayor Forcier:
Re: Sanctuary Water and Power Supply
As you perhaps read in the September 9, 2018 edition of the Hutchinson Leader Gopher
Campfire Sanctuary needs help. We are faced with a serious funding problem with our water
supply, ie. well and electrical source.
Our funds at this time are sufficient to maintain the wildlife population and provide feed for
them. Contributions in kind at the present time are our only source of funding.
Without a permanent source of water, the water level in the north pond cannot be maintained
properly to prevent contamination by disease producing organisms. We cannot sufficiently keep
the water level high enough to provide open, fresh water for winter survival of birds and animals.
The sanctuary board requests a meeting with the city and Hutchinson Utilities to attempt to find a
solution to the above problem. We need to maintain this major attraction in Hutchinson.
Respectfully submitted,
Skip Quade
Chairman Sanctuary Board
Quade Electric
1162 Hwy. 7 E.
Hutchinson, MN 55350
(320)583-8087
cc: Jeremy Carter
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Setting a Public Hearing to declare EAB a nuisance in the City of Hutchisnon
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Chapter 92.02 of the City Code - Tree Diseases identifies only a few specific issues. Knowing that, in our EAB
Management Plan, we identified that once a triggering event occurred, we would call for a public hearing to declare
Emerald Ash Borer (EAB) as a nuisance in the City of Hutchinson.
As you can see from the attached map, unfortunately EAB has been found in Wright County, a neighboring County.
Per the EAB Management Plan, this qualifies as a triggering event. Thankfully, the infestation was found in the
extreme north of Wright County, about 49 miles from Hutchinson. The infestation in Eden Prairie about the same
geographical distance, but is not in a County abutting McLeod County.
We hope the hold the Public Hearing at the November 27, 2018 City Council meeting, at which time we would go over
Chapter 92.02 - Tree Diseases in detail, along with a presentation about EAB and the attached items.
Information was supplied to the City Council at this time for your reference. If there are questions, please forward
them to Public Works so we can do our best to address the questions at the Public Hearing.
BOARD ACTION REQUESTED:
Set EAB Public Hearing for November 27, 2018
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: Stormwater Utility Fund Bonding
Remaining Cost: $ 0.00 Funding Source:
Emerald Ash Borer in Minnesota
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O EAB Biocontrol
EAB Generally Infested Areas
EAB County Quarantines
® EAB Quarantine Outer Boundary
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0 5 10 20 mi
0 10 20 40 km
Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO,
USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance
Survey, Esri Japan, METI, Esri China (Hong Kong), swisslopo,
OpenSlreetMap contributors, and the GIS User Community
Minnesota Department of Agriculture (MDA) Web Map
Esri, HERE, Garmin, FAO, USGS, NGA, EPA, NPS I
EAB -- Short -Term Action Plan
• Fall/Winter 2018/19
o Conduct a Public Hearing declaring Emerald Ash Borer a nuisance under City Code §92.02 —Tree
Diseases. Schedule hearing for November 27, 2018. Following the public hearing, prepare
handouts/flyers/web page information relating to EAB and the City's Tree Diseases ordinance.
o Conduct a level 1 (windshield) survey of publicly owned ash trees. Determine the lowest quality
ash and pursue removals of these trees.
o Undertake an aggressive removal program in parks and actively pursuing boulevard ash
removals.
o Communicate with adjoining property owners for boulevard ash trees, determined to be of low
quality, by writing and/or making personal contact.
o Identify the most cost-effective, commonly available options for replacement trees. It will be
necessary to select size options that allow for appropriate latitude when siting replacement
trees. Not all sites are candidates for larger ball and burlap stock and some tree species are not
available as ball and burlap stock.
• Spring/Summer 2019
o Inject approximately 30 high quality ash trees evenly distributed around town. This is analogous
to an 800-meter grid.
o Determine time/labor availability for treatment of areas with high concentrations of ash.
Determine whether it would be beneficial to inject trees in these areas more closely than the
typical 800-meter grid.
o Provide public awareness of insecticides intended for use. Address residents' concerns about
how the chemicals interact with the environment, specifically its effect on beneficial insects.
Address other concerns related to the insecticide, as necessary.
o Focus public awareness programs relating to EAB. 2019 will be the City's 40t" year as a Tree City
USA. This anniversary will be a great opportunity to highlight EAB during Arbor Day events. (3M,
New Discoveries, New Horizons, St. Anastasia's, Park Elementary & West Elementary)
o Closely review potential removal and replacement costs. Over the long-term, it will likely be
impossible to maintain 1:1 removal/replacement ratios. It is likely removal costs will need to be
prioritized over replacement costs, if the City's ash population mortality curve follows expected
trends historically experienced in other Cities.
§ 92.02 TREE DISEASES.
(A) Trees constituting nuisance declared. The following are public nuisances whenever they may
be found within the city:
(1) Any living or standing elm tree or part thereof infected to any degree with the Dutch Elm
disease fungus Ceratocystis Ulmi (Buisman) Moreau or which harbors any of the elm bark beetles
Scolytus Multistriatus (Eichh) or Hylungopinus Rufipes (Marsh);
(2) Any dead elm tree or part thereof, including branches, stumps, firewood or other elm material
from which the bark has not been removed and burned or sprayed with an effective elm bark beetle
insecticide;
(3) Any living or standing oak tree or part thereof infected to any degree with the Oak Wilt
fungus Ceratocystis fagacearum;
(4) Any dead oak tree or part thereof which in the opinion of the designated officer constitutes a
hazard, including but not limited to logs, branches, stumps, roots, firewood or other oak material which
has not been stripped of its bark and burned or sprayed with an effective fungicide;
(5) Any other shade tree with an epidemic disease.
(B) Abatement of nuisance. It is unlawful for any person to permit any public nuisance as defined in
division (A) of this section to remain on any premises the person owns or controls within the city. The
City Council may by resolution order the nuisance abated. Before action is taken on that resolution, the
City Council shall publish notice of its intention to meet to consider taking action to abate the nuisance.
This notice shall be mailed to the affected property owner and published once no less than one week prior
to the meeting. The notice shall state the time and place of the meeting, the street affected, action
proposed, the estimated cost of the abatement, and the proposed basis of assessment, if any, of costs. At
such hearing or adjournment thereof, the City Council shall hear any property owner with reference to the
scope and desirability of the proposed project. The City Council shall thereafter adopt a resolution
confirming the original resolution with modifications as it considers desirable and provide for the doing
of the work by day labor or by contract.
(C) Record of costs. The City Administrator shall keep a record of the costs of abatement done
under this section for all work done for which assessments are to be made, stating and certifying the
description of the land, lots, parcels involved, and the amount chargeable to each.
(D) Unpaid charges. On or before September 1 of each year, the City Administrator shall list the
total unpaid charges for each abatement against each separate lot or parcel to which they are attributable
under this section. The City Council may then spread the charges or any portion thereof against the
property involved as a special assessment as authorized by M.S. § 429.101, as it may be amended from
time to time, and other pertinent statutes for certification to the County Auditor and collection the
following year along with the current taxes.
Penalty, see § 92.99
Emerald Ash Borer (EAB) Management Plan
City of Hutchinson
August 2018
Purpose
The purpose of this management plan is to address what likely will be an eventual infestation of EAB in
the City of Hutchinson's urban forest.
The goal of this plan is to slow the spread of the infestation through public education, inspection, and
strategic management. By refining and maintaining efforts begun in the early 2000's, the hope is to
mitigate the disruption of an EAB infestation to the urban forest to the extent possible. Creating
awareness of EAB will help to detect infestations and their spread as early as possible and to stretch the
costs associated with an infestation over as long a period of time as possible.
Applicability
This plan is applicable to rights -of -way and publicly owned trees.
Removal orders for infested trees on private properties may be necessary when infestations result in
specific public hazards, negatively affect public land and/or threaten the overall health of Hutchinson's
urban forest.
Administration
The Public Works Manager and Arborist will implement and oversee this plan, implementing
components of the plan with support from others in Public Works, the Parks, Recreation & Community
Education department, and Creekside Soils.
EAB Background
EAB is non-native beetle that causes widespread decline and death of ash trees. EAB, in its larval stage,
feeds on plant tissues between the bark and sapwood, disrupting the transport of water and nutrients
within the tree. When the infestation is severe enough in an individual tree, the tree will die. EAB has
destroyed millions of ash trees in other states and many within Minnesota.
EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota along the Mississippi river and in the City of St. Paul. EAB
was found soon after that in Minneapolis. Since then, EAB has been confirmed to be as close to
Hutchinson as Eden Prairie, MN, located in western Hennepin County, 47 miles from Hutchinson.
Infestations in the metro area tend to be about a mile apart. The Minnesota Department of Agriculture
(MDA) and the University of Minnesota both helped to coordinate responses and continue to produce
educational material that is helpful for planning.
EAB Management Strategies
In general, there are both proactive and reactive strategies for managing EAB. When EAB was first
found in Minnesota, the belief was that, as had earlier been the case in other states, the infestation
would move rapidly, affecting vast numbers, if not all, of the state's ash trees. EAB has spread quite
differently in Minnesota, however. Extensive efforts have been taken to detect infestations early.
Efforts have also been taken to place quarantines on counties to restrict transportation of potentially
infested wood from affected counties.
Since the beginning of EAB infestations in the U. S., integrated proactive and reactive management
approaches have been developed to address the mortality of ash trees. By slowing an infestation and
reducing local mortality rates, costs to manage an infestation can be spread over a longer period. In
addition, there are now biological and pesticide controls and processes being developed and refined
that make Minnesota's EAB infestation look very different from past infestations in other states.
Proactive management
• Maintain tree inventory information
• Establish tree condition ratings to reflect the health of a tree (Good, Moderate, Poor).
• Establish an 800-meter grid overlaying ash trees throughout the City that are in Good condition
to determine sites for chemical injection of ash trees and to refine cost estimates for a program.
• Implement public education initiatives.
• Identify triggering event(s) used to implement reactive management components of the plan.
• Initiate removal of ash trees in poor or moderate health condition.
• Continue forestry diversification programs.
o Continue the forestry diversification program begun in 2014 at levels increased in 2017
to remove and replace up to 40 selected ash trees, replacing them with other species.
o As opportunity arises, to reduce the population of ash trees as part of street and
roadway improvement projects.
o Selected ash trees in good health may be removed along public rights -of -way in areas
with a high concentration of ash trees to maximize diversification.
• Both the University of Minnesota and the Minnesota Department of Agriculture have recognized
that removal of low value ash is an effective tool when preparing for an infestation of Emerald
Ash Borer. City staff will concentrate on removing low quality ash as part of the forestry
diversification program, especially in areas where ash make up a significant portion of publicly
owned trees. This will allow us to maintain the benefits of good quality ash as long as possible.
Reactive management
• Initiate and continue injection treatments at selected sites for a specified time. Once the period
has expired, only high -value ash trees will continue to receive treatment.
• Continue removal of ash trees in poor or moderate health condition, particularly in areas with a
high percentage of ash trees.
• Regularly monitor infested ash tree conditions. Removal orders for ash trees, other than those
deemed of significant public hazard, will include instructions to remove trees during winter
months (November- March). Ash trees can deteriorate quickly and can cause significant hazards
shortly after their death, necessitating removal of ash trees as soon as practicable as they
decline or die.
• Replace trees as resources permit
Triggering Events, Subsequent Inspection, Detection & Monitoring
Triggering events are one or more of the following:
1) A verified EAB infestation in any adjoining county
2) A verified EAB infestation anywhere within McLeod County
Once a triggering event takes place, a public hearing will be held to consider declaring EAB a public
nuisance and to initiate reactive management measures. Proactive measures at that time will cease or
be significantly decreased, depending upon available resources.
Treelnventory
A tree inventory is the foundation for this management plan and provides baseline data. Inventory data
is kept up to date as resources permit and allows the tracking of tree management similar to other
infrastructure management programs, such as pavement management.
For purposes of this plan, the publicly owned tree inventory is estimated at:
Total boulevard trees
8,202
Total Park trees
3,993
Boulevard trees —Ash
1,312
(16%)
Park trees — Ash
639
(16%)
Total cemetery trees
778
Est. School trees
657
Cemetery trees — Ash
23
(3%)
School trees -Ash
118
(18%)
Total other trees
318
Total trees
13,948
Other trees — Ash
50
(16%)
Total trees — Ash
2,142
(16%)
Efforts are undertaken to assign a general health condition rating (Good, Moderate, Poor) to publicly
owned ash trees, as time and other resources permit.
3
Upon a triggering event, using location information from the existing tree inventory, the ash tree
inventory will be broken down into 800-meter radii. One tree, located centrally located within the 800-
meter radii will be selected to receive chemical treatment. The total number of ash trees that will
receive chemical treatment, to include estimating anticipated treatment costs, will be calculated based
on one tree per 800-meter radius, plus up to five additional high -value ash trees on public property.
Inspection, Detection & Monitoring
The goal is to find infestations and determine their extent as early as possible. Once an infestation is
found, efforts will be undertaken to identify the outer boundaries of the infestation and the potential
duration. Several individuals and agencies are involved in inspection, detection and monitoring efforts.
City staff shall seek help from and cooperate with state agencies regarding placement of EAB traps and
other inspection, detection and monitoring activities.
• City Arborist — In conjunction with inspections for Dutch Elm Disease, Bur Oak Blight, and other
diseases and infestations, the Arborist's duties include inspection, detection and monitoring of
EAB infestations.
• City staff (Parks & Public Works) — City staff that are outdoors on a regular basis will be trained
in the identification of ash trees in all seasons. Training will include detection of potential ash
tree defects, both natural defects and those potentially caused by infestation. Staff will be
trained in the identification of EAB insects and the signs they tend to leave on ash trees.
• Property owners/Residents — Property owners/Residents may likely be the first to detect EAB on
private property. Property owners/Residents are encouraged to contact the City with
information relating to any known or suspected infestation. They may directly contact the City
by calling (320) 234-4219, or contact the Mn Dept. of Agriculture's "Arrest the Pest" website at
http://www.mda.state.mn.us/arrestthepest.
• Federal and State Agencies — Federal and State agencies may provide a variety of services to
assist in detecting and monitoring an infestation. For example, MDA may set EAB traps
throughout the area to determine whether there is an infestation and, if so, to help determine
the extent of the infestation.
Pesticide Treatment
As soon as a triggering event takes place, predetermined trees will begin to be treated using pesticides.
Generally, these treatments will be on ash trees in a good health condition that are in key locations to
maximize the effectiveness of pesticide treatments. It has been established that having one treated tree
significantly reduces the larval population within an 800-meter radius.
The pesticide treatments will continue for a predetermined amount of time. The goal of pesticide
treatments is to allow the cost of removals and replacements to be spread over a longer time.
Eventually, infested trees will die. In general, no other public ash trees will receive ongoing pesticide
treatments. On a case -by -case basis, however, it may be determined that high -value ash trees in
specifically identified locations could be selected for ongoing pesticide treatment.
4
Property owners/residents may choose to initiate pesticide treatments of privately owned ash trees at
their own expense.
Tree Remnval
The City has established a diversification program to strategically, proactively remove ash trees. The
program replaces ash trees with a wide diversity of tree species. Specific areas with high ash tree
populations or ash trees in poor or moderate health are identified as time and resources permit to
establish program delivery goals. This program is considered proactive and is intended to continue until
a triggering event takes place, but may be extended depending upon available resources.
Once a triggering event occurs, available inventory and health condition assessment information will be
used to identify ash trees in poor health and steps will be taken to remove those trees as soon as is
practicable. Strategic removals of declining and aged ash trees will help to spread out the cost of
removals and replacements and may help to slow the spread of EAB.
It is often difficult to identify infested trees, often for as many as 3-5 years, because of the subtle signs
within the tree. When an infested tree is identified, the extent of the infestation and the number of
trees affected needs to be ascertained to the extent practicable, so an appropriate response can be
made. If necessary, Federal or State agencies or arboricultural specialists may be brought in to help City
staff determine the extent of the infestation.
Once ash trees die, they can quickly become hazardous to nearby buildings, parks or boulevards, and the
people using them. In nearly all cases, dead ash trees will need to be removed as soon as possible after
the death of the tree. Dead ash trees in parks, on boulevards or dead trees on private properties that
can negatively affect use of public property must be removed quickly. In large open spaces, it may not
be necessary to remove dead ash trees right away, so these removals can be prioritized based on their
potential hazard. Property owners and residents will need to remove affected trees in a timely manner,
so they do not end up presenting a hazard to either people or structures.
Tree removal programs established must account for what is happening in the wider area. Removal
efforts are to be coordinated with other agencies whenever possible to maximize their effectiveness.
Responses by the Federal, State, County or other governmental agencies will need to be reviewed and
adjustments may need to be made the City's response plans, based upon the goals and objectives of the
plans at higher levels of government.
Public Education and Outreach
Once a triggering event occurs, efforts will be undertaken to provide information about EAB to property
owners/residents. Understanding the threat, knowing what to look for, knowing what options exist and
knowing what to do will be areas of focus for the City's public education and outreach efforts. In
addition, all City staff will be educated to recognize obvious signs and symptoms of an EAB infestation.
Diverse forums will be used to disseminate information about EAB, to include public hearings and
programs, website information, articles, handouts, press releases and public service announcements.
Whenever possible, neighboring property owners/residents will be notified prior to any ash tree
management functions taking place near or adjacent to their property. Neighborhood and/or volunteer
groups that are interested in assisting in efforts to detect and manage EAB will be directed to
appropriate educational opportunities in order to gain necessary skills.
Replanting
If large numbers of ash trees are removed, there will be an aesthetic and ecological impact to the City.
It is recommended that, where feasible considering engineering parameters, one-to-one replacements
of removed trees should be done as soon as practicable, considering available resources.
The actual number of trees replanted may be reduced, due to available resources, obstructions,
setbacks, and clearance requirements. As trees are replanted, the goal will be to further tree species
diversification within the urban forest, having no more than 10% of any species, 20% of any genus, or
30% of any family of species, whenever possible. The goal is to maintain species diversification,
whenever possible, within 5-10% (no more than 700 - 1,400 trees of any one species).
Wood Disoosal and Utilization
EAB spreads most quickly through transportation of infested wood, whether in the form of logs, tree
waste, chips or firewood. Once an infestation has been verified, the County in which the infestation is
discovered is quarantined. No wood may be moved out of the affected County without complying with
regulations under a separate agreement with the State of Minnesota.
Creekside Soils will be the designated disposal site for infested ash trees. Once large numbers of
affected ash are transported to Creekside, there will be an opportunity to decide the highest, best use
for the wood waste. Possible uses for ash wood include biomass fuel, mulch, pulpwood, and/or saw
logs.
Ordinances, Policies and Programs
Applicable ordinances are included in City Code:
§31.27
City Tree Board
§92
Nuisances; Health and Sanitation
§92.02
Tree Diseases
§153.85
Tree Planting in New Subdivisions
§154.060
R-5 Manufactured Home Park
§154.065
C-5 Conditional Commercial District
§154.115
Screening, Landscaping, Outdoor Storage and Display
This management plan is subject to the most recent Public Works Urban Forest Maintenance Program,
including boulevard tree recommendations, and the most current approved species list for boulevard
trees.
Contractor Registration
It will be necessary to manage the likely influx of tree care contractors into the community following an
EAB infestation.
Once a triggering event occurs, minimum standards will be established and City -sponsored educational
seminars will be initiated. Any contractor who provides proof of insurance, successfully meets minimum
standards, and attends related educational seminars will be registered as a tree care contractor on the
City's website. Contractors will be responsible for initiating this process. City residents and property
owners will be warned on the City's website to check the credentials of any tree services they engage for
work on private properties.
Funding & Finances
In 2011, the City began putting away funds to mitigate potential tree diseases/infestations.
Approximately $55,000 per year has been transferred into this dedicated account.
Primarily, the fund is to provide for future tree removal/replacement costs. Secondarily, and as a
proactive effort, it funds tree diversification projects.
Diversification projects were done in 2013-2015, at a cost of up to $25,000 per year. In 2016, grant
funds were utilized to remove/replace several ash trees. In 2017, 3 grant trees and 30 other ash trees
were affected. In 2018 and following seasons, the focus will be on ash trees in poor health or those that
are over -mature, as well as areas with high ash tree populations, using up to $40,000.
The balance available at the beginning of 2017 was estimated at $362,000. Based on the balance in this
account, the primary use of this account will be for tree removals once a triggering event occurs.
Beginning in 2018 Until a triggering event occurs, using up to $40,000 annually for replacement of up to
40 ash trees per year for diversification projects using these funds has been deemed reasonable.
Additional funding sources will likely be required to respond to an EAB infestation for replacing trees,
according to cost estimates prepared using available information:
Trees in City inventory 13,948 Total ash trees 2,142
POTENTIAL EAB COSTS
EAB Mortality
Ash
trees
lost
Removal
cost/tree
Total
Removal cost
Replace
cost/tree
Total Replace
cost
Total Cost
Yr 1-5 (10%)
214
$365
$78,110
$260
$55,640
$ 133,750
Yr 6-10 (20%)
428
$425
$181,900
$300
$ 128,400
$ 310,300
Yr 11-15 (70%)
1,500
$490
$ 735,000
$350
$ 525,000
$1,260,000
Totals
2,142
$ 995,010
$ 709,040
$ 1,704,050
Pesticide
35*
$200
$7,000
for 10 yrs =
70 000
*land area of Hutchinson: 24 km' - 800 m grid = 30 trees + 5 high -value sites.
Annual need
$1,774,415
=15yrs
$118,270
FUNDING EAB COSTS
Forestry diversification transfer
Annual
$55,000
01/01/2017 Balance
$401,288
- 15 yrs
$26,753
Current resources
69%
$81,753
Remaining unfunded need
31%
$36,517
Under the current plan, adequate funding is available for removals and approximately 77% of
replacements. Funding/financing options for the remaining 23% of replacements may include:
• Grants — City staff will stay informed of available grant opportunities.
• General funds — Some additional general levies or fees may be needed for tree replacement.
• Chapter 429 assessments/Capital improvement plans — planting trees on boulevards and their
trimming, care and removal are a recognized public improvement able to be specially assessed
to abutting property owners. Historically, tree -related costs that are part of a City improvement
project have not been assessed to abutting properties.
• Donations — Cash or in -kind donations from private groups will be emphasized.
Action plans
Short-term (0-3 years)
1. Review and update ash tree inventory.
2. Assign health condition ratings to ash trees.
3. Develop strategic removal plan using inventory & health condition ratings.
Mid-term (4-6 years)
1. Using ash tree inventory information, establish 800-meter radii, selecting an ash tree to receive
pesticide treatments for a given period.
2. Develop educational and outreach material for property owners/residents, appropriate City
staff and volunteers.
3. Thoroughly investigate any report of potential infestation, using outside help, as necessary, to
verify an infestation and determine its extent.
Triggering event
1. Initiate communication with the City Council regarding the triggering event
2. Set and hold public hearing declaring EAB as a nuisance
3. Identify the processes that will be used to manage EAB during communications with the Council
and the public.
4. Implement identified post -triggering event EAB management components identified in the plan.
RESOLUTION NO.
A RESOLUTION DECLARING EMERALD ASH BORER
A PUBLIC NUISANCE UNDER
CITY CODE §92.02 — TREE DISEASES
WHEREAS, Emerald Ash Borer is a non-native beetle that causes widespread decline
and death of ash trees. EAB, in its larval state, feeds on plant tissues between the bark and
sapwood, disrupting the transport of water and nutrients within the ash tree. When the
infestation is severe enough in an individual tree, the tree will die. EAB has destroyed millions
of ash trees in other states and many within Minnesota, and;
WHEREAS, the City of Hutchinson City Code §92.02 (A) (1) identifies only some
specific tree diseases, and;
WHEREAS, the City of Hutchinson City Code §92.02 (A) (5) allows for "Any other
shade tree with an epidemic disease, and;
WHEREAS, Emerald Ash Borer has been found in neighboring Wright County,
Minnesota, and;
WHEREAS, The City's Emerald Ash Borer (EAB) Management Plan identifies a
verified EAB in any adjoining county,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. Emerald Ash Borer is hereby declared a public nuisance within the City of
Hutchinson, subject to provisions of City Code§92.02 — Tree Diseases.
2. The City of Hutchinson will begin to engage in reactive management strategies
described in the City's Emerald Ash Borer (EAB) Management Plan.
Adopted this 27th day of November 2018, by the City Council of Hutchinson, Minnesota.
Mayor — Gary Forcier
City Administrator — Matt Jaunich
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Project Award for SC Drainage Area Improvements Phase 1 Project (L5/P18-05)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received seven (7) bids (see attached Bid Tabulation) for the South Central Drainage Area Improvements
Phase 1 project letting on Thursday, October 11th. The apparent low bidder is Hjerpe Contracting Inc. of Hutchinson,
MN, with a construction bid of $697,689.60 (approximately 3.4% higher than the final Engineer's Estimate). Please
note that this project is being fully funded with Stormwater Utility Fund bonding and that there are no special
assessments associated with this project. This project's total cost and associated funding were reviewed by the
Resource Allocation Committee and are accounted for within the City's proposed 2018 Infrastructure Improvement
Program.
City staff will provide a brief overview of the project scope, bids and anticipated construction schedule during this
meeting. Also, City staff recently administered a project informational open house meeting with very limited feedback
being provided by neighboring property owners.
We recommend approving the provided Resolution.
BOARD ACTION REQUESTED:
Approve Resolution No. 14961
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 889,259.60
Total City Cost: $ 889,259.60 Funding Source: Stormwater Utility Fund Bonding
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14961
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 5/PROJECT NO. 18-05
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
South Central Drainage Area Improvements Phase 1: Storm water pond implementation by
construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete
walk, storm sewer, landscaping, restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Hjerpe Contracting Inc of Hutchinson MN
Schneider Excavating & Grading of Young America MN
Northern Lites Contracting of Bloomington MN
Burski Excavating of Rice MN
Duininck Inc of Prinsburg MN
J. R. Ferche Inc of Rice MN
R & R Excavating Inc of Hutchinson MN
Total Bid
$697,689.60
$701,960.30
$738,187.60
$746,866.40
$853,953.00
$918,150.18
$1,008,570.21
and whereas, it appears that Hjerpe Contracting Inc of Hutchinson MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Hjerpe Contracting Inc of Hutchinson MN in the amount of $697,689.60 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 23rd day of October, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
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HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Ordinance to Sell City -Owned Land to Hutchinson Health
Department: Legal
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 0
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As you may recall, earlier this year the City approved a lease agreement with Hutchinson Health/Health Partners as
part of a merger between the two entities. As part of the transaction, the City agreed to convey title to Hutchinson
Health for certain leased property that is not used to provide health care services (Hospital Auxiliary property and
Freemont Avenue property). The remaining health care property continues to be subject to the amended lease (Plaza
15 property, Harmony River property, hospital/clinic property, etc.). The transaction for the merger took place on April
1 st and this conveyance ties up the transfer of those properties not used for health care services as agreed.
BOARD ACTION REQUESTED:
Waive first reading and set second reading and adoption of Ordinance No. 18-792 for November 13, 2018
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 18-792
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
SALE OF MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Lot 8, Block 2, Cedar Acres Subdivision
AND
22 feet north of southern 22 feet 8 inches, Lot 8, Block 49, North Half of City
for good and valuable consideration is hereby transferred and conveyed to Hutchinson Health or its
successor or assigns.
Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to
sign any and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13' day of November, 2018.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Calling a Special Budget Workshop Meeting for 4.00 pm on November 13
Department: Administration
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 1
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking to call our next budget workshop meeting of the year in preparation for the 2019 budget.
The next workshop (4th overall) will be at 4 p.m. on November 13 and will focus on our Enterprise Funds. We will also
have an update on our current budget and tax levy, and will take a last look at our preliminary CIP.
Staff is asking the council to call this budget workshop meeting.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on November 13
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, September 18, 2018, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, and Nikki Willemssen. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
AUGUST 21, 2018
Nikki Williamson moved to approve the Minutes of the regular board meeting as written.
Gary Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Willemssen moved to approve City Center General Fund payments of $20,090.93
for checks 8962 to 8972. Gary Forcier seconded and the motion carried unanimously.
b. Nikki Willemssen moved to approve City Center August 31, 2018 financial statements.
Gary Forcier seconded and the motion carried unanimously.
c. Nikki Willemssen moved to approve Park Towers operating account payments of
$95,344.12 for checks 14400 to 14417 and consideration of approval of Park Towers'
security account payment of $350 for check number 0 157 1. Gary Forcier seconded and
the motion carried unanimously.
d. Gary Forcier moved to approve the July 2018 Park Towers financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report —100%
b. FYI: Park Towers' September Newsletter.
5. REVIEW OF SEPTEMBER 2018 MARKET RATE GENERAL OCCUPANCY
VACANCY RATE OF 2.76% VERSUS 2017 MARKET RATE GENERAL OCCUPANCY
VACANCY RATE OF 1.76%
Jean Ward reviewed with the Board the 2018 apartment vacancy rates.
6. OTHER COMMUNICATIONS — FYI: AFFORDABLE HOUSING TASK FORCE REPORT
and STUDIO PROPOSAL MSU URBAN AND REGIONAL STUDIES
Jean Ward reviewed with the Board the MSU Studio proposal.
7. CONSIDERATION OF APPROVAL OF BAYSINGER & HARDEL CITY HILP MOBILE
HOME INITIATIVE LOANS CONTINGENT TO THE LOAN REVIEW COMMITTEE'S
APPROVAL
Gary Forcier moved to approve the Baysinger & Hardel City HILP Mobile Home Initiative
loans contingent to the Loan Review Committee's approval. Nikki Willemssen seconded
and the motion carried unanimously.
September 18, 2018 Minutes Page 1 of 2
4. PARK TOWERS UPDATE Continued
c. Chair Renee Lynn Johnson Kotlarz opened the PUBLIC HEARING at 7:30 A.M.
- Jean Ward reviewed 2019 PHA Annual Plan and 2019 Capital Fund Form Program
(review of 5 Year Capital Fund Plan 2019-2020) and review revisions to ACOP.
Gary Forcier moved to close the public hearing and Nikki Willemssen seconded.
With no comments, Chair Renee Lynn Johnson Kotlarz, closed the public hearing.
d. Nikki Willemssen moved to approve Resolution #2018-4 PHA Certification of
Compliance with PHA Plans and Related Regulations. Gary Forcier seconded and the
motion carried unanimously.
Nikki Willemssen moved to approve:
e. Resolution #2018-5 Civil Rights Certification HUD-50077-CR
f. Capital Fund Plan 5-Year Plan revision 2
g. The revisions to ACOP
h. No change in 2018 flat rent
i. Resolution #2018-6 to approve Park Towers' 2019 budget.
j. Resolution #2018-7 to adopt Passbook Savings Rate Procedure.
Gary Forcier seconded and the motion carried unanimously.
k. FYI: Third Quarter Report -Move in Summary of Incomes
8. ADJOURNMENT
Gary Forcier moved to adjourn and Nikki Willemssen seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forcier, Secretary/Treasurer
September 18, 2018 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item:
g September 2018 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 10/23/2018
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the September Financial Reports for the general fund and enterprise funds. Also
attached is the September Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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