08-16-2018 HUCM Special MeetingJ
MINUTES
Special Meeting — Hutchinson Utilities Commission
Thursday, August 16, 2018
Call to order — 7:00 a.m.
President Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don
Martinez; Commissioner Matt Cheney; General Manger Jeremy Carter; Attorney Marc
Sebora
Others present: Angie Radke.
The purpose of the special meeting is to approve advertising for bids on units 6 & 7
installation work and to approve advertising for bids on units 6 & 7 electrical work.
GM Carter thanked the Commission for getting together. GM Carter stated this is the first
step in a three -step process. Staff is looking for approval of the advertisement of bids.
For the Installation bid, once the bids come in on Sept 21, Staff and HDR will review bids
and check to see if all bidders are responsive. Next, there will be a meeting to award the
bid. After the bid is awarded, Staff and HDR will review the contract and then have a
meeting to have the Commission approve the contract. Staff has both the mechanical
and electrical installation and substantial completion of the various project pieces running
parallel in April. The timeline for mechanical installation completion is 180 calendar days,
and 170 days for electrical installation. HUC is allowing 60 days for startup and
commissioning for both mechanical and electrical. During commissioning different
percentage run loads will be run to make sure everything is running properly and there
are not any unforeseen problems. Completion is scheduled for the first week in June,
which should provide plenty of time to have the engines certified to MISO by August 30
for planning year 2020. HUC is not foreseeing any issues since the engines are in the
building. Overall, Staff feels this is a good timeframe. Staff and HDR did go back through
the mechanical bid documents and added a completion date and did take out section 46.
Staff and HDR feel all discretionary items have been taken out and the dates have been
changed to mirror the timeline. Staff and HDR will be looking into the electrical
documents. The electrical advertisement for bid will be advertised in September so there
is a time lag.
GM Carter inquired if there were any questions on timeline or any portion of the
discussion.
Commissioner Hanson asked if HDR was receptive to the changes in the revised bid
documents.
GM Carter noted HDR was receptive.
After discussion, a motion by Commissioner Martinez, second by Commissioner Hanson
to approve Advertisement for Bids.
President Morrow thanked Staff for the hard work they have done.
There being no further business, a motion by Commissioner Wendorff, second by
Commissioner Cheney to adjourn the meeting at 7:15 a.m. Motion was unanimously
carried.
ATTEST:-r:::::::::::2:�-�--" ,
Monty Morr w, President
A-v, JA o,A J �L. 4'A"',
Advertisement for Bids
for
Plant 1 units 6 and 7 installation
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive sealed
Bids at the Hutchinson Utilities office until 2pm (CDT) on the 21St day of September 2018, and
will publicly open and read aloud such Bids on the following construction:
"The completion of the installation of engine generator units 6 and 7 in the HUC Plant 1
facility. Contractor shall complete the necessary structural, civil, and mechanical
systems installation, including certain equipment and systems furnished by owner and
Caterpillar Motoren GmbH & Co. KG"
To be considered for this project the bidder must attend the mandatory pre -bid meeting
on September 6th, 2018 10:00 am CDT at the Plant 1 facility 44 - 4th Ave NE Hutchinson
Minnesota 55350
Proposals shall be properly endorsed and delivered in an envelope marked, "Plant 1 units 6
and 7 installation" and shall be addressed to: Randy Blake, Production Manager, Hutchinson
Utilities Commission, 225 Michigan Street SE, Hutchinson, Minnesota 55350.
Bids shall be supplied in both hardcopy and electronic format. The name and address
of the Bidder shall be clearly indicated on the outside of the package containing the bid. Bidder
shall provide one (1) original (clearly marked as such) and two (2) electronic PDF files of their
bid.
All proposals shall be submitted on the Bidder's own letterhead. In facsimile of the Bid
Form enclosed within the Specifications, or by utilizing the Bid Form enclosed with the
Specifications by typing the official name of the Bidder at the top of the form.
Each bid should be accompanied by a Bid Bond, made payable to the Hutchinson Utilities
Commission of the City of Hutchinson, Hutchinson, Minnesota, in the amount of five per cent
(5%) of the Bid, as a guarantee that the Bidder will enter into the proposed Contract and provide
a Performance and Payment Bond after the Bid has been accepted.
The successful Bidder shall furnish a Performance Bond and Payment Bond in an amount
equal to one hundred per cent (100%) of the Contract price to the Owner prior to the approval
of the Contract.
No Bidder may withdraw their Bid or Proposal for a Period of thirty (30) days after date of
opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner then
may fix, the Owner will act upon Proposals received and with its sole discretion may award
Contract(s) for the furnishing of said construction.
Specifications may be obtained by contacting Mr. James Booty, HDR Engineering
Inc. 701 Xenia Avenue South Minneapolis, MN. Telephone number 763-591-5471.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
By
President
Date 081 162 20 18
ATTESTED
By
Secretary
Date
Advertisement for Bids
for
Plant 1 units 6 and 7
Electrical Installation
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive sealed
Bids at the Hutchinson Utilities office until 2pm (CDT) on the 26th day of September 2018, and
will publicly open and read aloud such Bids on the following construction:
"The electrical installation for engine generator units 6 and 7 in the HUC Plant 1 facility.
Contractor shall furnish and install the necessary equipment and wiring, including
certain equipment and systems furnished by Caterpillar Motoren GmbH & Co. KG"
To be considered for this project the bidder must attend the mandatory pre -bid meeting
on September 13th, 2018 10:00 am CDT at the Plant 1 facility 44 - 4t" Ave NE Hutchinson
Minnesota 55350
Proposals shall be properly endorsed and delivered in an envelope marked, "Plant 1 units 6
and 7 electrical installation" and shall be addressed to: Randy Blake, Production Manager,
Hutchinson Utilities Commission, 225 Michigan Street SE, Hutchinson, Minnesota 55350.
Bids shall be supplied in both hardcopy and electronic format. The name and address
of the Bidder shall be clearly indicated on the outside of the package containing the bid. Bidder
shall provide one (1) original (clearly marked as such) and two (2) electronic PDF files of their
bid.
All proposals shall be submitted on the Bidder's own letterhead. In facsimile of the Bid
Form enclosed within the Specifications, or by utilizing the Bid Form enclosed with the
Specifications by typing the official name of the Bidder at the top of the form.
Each bid should be accompanied by a Bid Bond, made payable to the Hutchinson Utilities
Commission of the City of Hutchinson, Hutchinson, Minnesota, in the amount of five per cent
(5%) of the Bid, as a guarantee that the Bidder will enter into the proposed Contract and provide
a Performance and Payment Bond after the Bid has been accepted.
The successful Bidder shall furnish a Performance Bond and Payment Bond in an amount
equal to one hundred per cent (100%) of the Contract price to the Owner prior to the approval
of the Contract.
No Bidder may withdraw their Bid or Proposal for a Period of thirty (30) days after date of
opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner then
may fix, the Owner will act upon Proposals received and with its sole discretion may award
Contract(s) for the furnishing of said construction.
Specifications may be obtained by contacting Mr. James Booty, HDR Engineering
Inc. 701 Xenia Avenue South Minneapolis, MN. Telephone number 763-591-5471.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
By
U , President
Date 09lia/Za/A
ATTESTED
By
L , Secretary
Date �a�8�