08-14-2018 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 14, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfirom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 4:00 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Invocation was dispensed due to absence of pastor.
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafj)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
John Lofdahl — Council Member Lofdahl recognized the SouthWest Minnesota Drug Task Force and
the work they do within the community.
Steve Cook — Council Member Cook recognized Lindsay Whalen, Hutchinson native and WNBA
Minnesota Lynx basketball player, and congratulated her on her retirement.
(a) 2018 Mid -America Trail and Greenway Award Presentations by Randy Thoreson, Outdoor
Recreation Planner, National Park Service Rivers, Trails & Conservation Assistance Program
(RTCA)
Randy Thoreson presented before the Council. Mr. Thoreson presented the Mid -America Trail
and Greenway Award to the City Council for their work on the Luce Line Trail Project as an
exemplary project for the State of Minnesota. Mr. Thoreson also recognized Steve Cook for his
individual work as a project champion on the Luce Line Trail Project.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under S minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 24, 2018
(b) Workshop of July 24, 2018
Motion by Czmowski, second by Lofdahl, to improve the minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES A UG UST 14, 2018
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Improvement Project Change Orders
- Change Order No. 1 & 2 — Letting No. 1, Project No. 18-01 (Century Avenue SE
Reconstruction)
- Change Order No. 2 — Letting No. 6, Project No. 18-06 (2018 Street Seal Coating)
(b) Consideration for Approval of Items for South Central Drainage Area Improvements Phase 1
Project — Letting No. 5, Project No. 18-05
1. Resolution No. 14929 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14930 - Resolution Receiving Report and Calling Hearing on Improvement
(c) Consideration for Approval of Payment of Century Avenue SE Temporary Easement Rights
Compensation
(d) Consideration for Approval of Out of State Travel for Eric Kilian to Attend the National Tactical
Officers Association Law Enforcement Operations Conference and Trade Show, in Milwaukee,
WI, September 16-21, 2018
(e) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic
Church on September 9, 2018
(f) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 8 & 9, 2018
(g) Consideration for Approval to Purchase Annual Bag Film Order for CreekSide
(h) Reappointments to Boards and Commissions
- Steven Jensen to HRA Board to August 2023
- Greg Jodzio to Public Arts Commission to August 2021
- Jack Sandberg and Gerald Grinde to Public Library Board to April 2021
- Tim Peterson and Marlys Hoeft to PRCE Board to August 2021
(i) Claims, Appropriations and Contract Payments — Register A
Item 7(b) was pulled for further discussion.
Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I with the exception of the
item noted above. Motion carried unanimously.
Item 7(b) had further discussion. Council Member Cook spoke about the loss of the ballfields at
Linden Park as it relates to this project and wondered if staff should be looking at additional
ballfields within the Master Park Plan.
Dolf Moon, PRCE Director, noted that when this project was identified staff had already
determined that program numbers were down in both adult and youth softball/baseball programs.
Mr. Moon explained that through the Master Park Plan process all needs will be evaluated and
identified, however current information shows that staff is confident on meeting community needs
in the near term with the fields currently in place which includes the removal of the two Linden
Park fields.
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CITY COUNCIL MINUTES A UG UST 14, 2018
Motion by Cook, second by Forcier, to approve Item 7(b). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Lofdahl, second by Christensen, with Czmowski abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY GATEWAY PARK CONCEPT
Matt Jaunich, City Administrator, explained that in October 2017, Council Member Cook brought
up the idea of developing a plan for Gateway Park which is at the corner of Main Street North/2na
Avenue NW. Since January of this year, staff has been working with Council Member Cook to put a
plan together with a cost estimate. A concept plan has been developed for the project which will
include a paver sidewalk with a paver "circle" that includes seating on the outside of the circle. The
project will also include some plantings/landscape, a shade structure with a picnic table, a drinking
fountain, park light and a walking mural sign giving some description to the mural in that area. The
current cost estimate for the project is approximately $35,000. Staff is recommending that
Community Improvement Funds be used if the project is approved.
Motion by Czmowski, second by Lofdahl, to approve Gateway Park project in a not to exceed
amount of $38,000. Motion carried unanimously.
10. APPROVE/DENY SETTING DATE FOR THE ANNUAL CITY RECOGNITION EVENT
Matt Jaunich noted that a recognition event has been held for the last several years in the fall for
staff, volunteers and board/commission members. Staff is recommending to set the event this year
for October 25, 2018, at 5:30 p.m. at the Event Center.
Motion by Czmowski, second by Christensen, to set recognition event for October 25, 2018, at 5:30
p.m. at Event Center. Motion carried unanimously.
11. APPROVE/DENY SETTING SPECIAL MEETING ON AUGUST 17, 2018, TO CANVASS
ELECTION RESULTS
Matt Jaunich explained that state law requires that the City canvass their primary election results two
or three days following the election.
Motion by Czmowski, second by Lofdahl, to canvass election results at 8:30 a.m. on August 17,
2018. Motion carried unanimously.
12. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR AUGUST 28 AND SEPTEMBER
CITY COUNCIL MINUTES A UG UST 14, 2018
11, 2018
Matt Jaunich noted that with the City being in the middle of budget season, workshops need to be
held. August 28 h is being proposed to review the Capital Improvement Plan and September 1 ld' is
being proposed to review the preliminary budget and tax levy. Both workshops are proposed to be
held at 4:00 p.m.
Motion by Christensen, second by Czmowski, to set budget workshop. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Report for June and July 2018
MISCELLANEOUS
14. STAFF UPDATES
Kent Exner — Mr. Exner provided project updates on Century Avenue 2nd Avenue SE Bridge
Replacement, Pavement Management Program and trail/parking project on Sd Avenue and Sherwood.
Matt Jaunich — Mr. Jaunich reminded the Council of the Council/EDA Special meeting this Thursday at
noon at the Enterprise Center; August 26 h is the last day the Aquatic Center will be open. This year a
fundraiser will be held for the dog park and dogs will be allowed to attend from 5:30-7:00pm; the
Master Park Plan is underway and notecards will be distributed at the McLeod County Fair
15. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen noted that a citizen has asked if handrails could be
placed on the bandshell in Library Square. Staff will look into this. Council Member Christensen
also noted that the McLeod County Fair starts tomorrow.
John Lofdahl — Council Member Lofdahl asked for an update on the Library Square fountain. Dolf
Moon noted it has been fixed and is now on a timer to run from 11:00am-9:00pm Monday -Sunday.
Mr. Moon spoke of the improvements and changes that have been made to the fountain.
Steve Cook — Council Member Cook has heard that MnDOT is coming back to property owners
along Main Street/TH15 about historic preservation. Kent Exner noted that it may be just to clean
up documentation. Council Member Cook asked about the School Road/Hwy 7 West traffic light
being replaced. Mr. Exner explained that the signal system lead time is at least 12 weeks for
replacements due to special ordering. Council Member Cook also asked that staff look at the
depression/dip on the south edge of the trail near the west end of the dam. Cook also noted that
someone had asked him about having hockey boards up at the Northwoods outdoor ice rink. Dolf
Moon noted that the boards that were in place have been gone for four years and the boards had
seen their useful life. Cook asked if a group would donate boards would staff put them up and
Moon indicated that staff would put up donated boards.
Gary Forcier — Mayor Forcier spoke about the events being held at McLeod County Fair
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CITY COUNCIL MINUTES A UG UST 14, 2018
ADJOURNMENT
Motion by Cook, second by Lofdahl, to adjourn at 4:55 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator