cp08-28-2018C
Hutchinson City Center
111 Hassan Slreel SE
Hutchinson, MN 55350-2522
320.587-51511Fax 320.234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, August 28, 2018
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, August 28, 2018, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 1 i 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• REVIEW CAPITAL IMPROVEMENT PLAN
Marc A. Sebora, Acting City Administrator
DATED: August 23, 2018
POSTED: City Center
Prhilcd un rr�ycfcc3 paper -
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, AUGUST 28, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — New Journey UCC
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 14, 2018
CONSENT AGENDA
(The items listedJ77 consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14936 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Site Plan, Preliminary Plat and Final Plat for Highfield Second
Addition with Favorable Planning Commission Recommendation
(b) Consideration for Approval of Resolution No. 14932 — Resolution to Sell at Auction Surplus
Property (Creekside Semi -Tractor)
(c) Consideration for Approval of Awarding Recycle Aggregate Crushing Services to Reiner
Contracting
(d) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS
CITY COUNCIL AGENDA AUGUST 28, 2018
9. PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX
INCREMENT FINANCING DISTRICT NO. 4-20 THEREIN AND THE ADOPTION OF A TAX
INCREMENT FINANCING PLAN THEREFOR AS IT RELATES TO WARRIOR
MANUFACTURING
(a) Approve/Deny Resolution No. 14937 — Resolution Establishing TIF District No. 4-20
(b) Approve/Deny Resolution No. 14938 — Resolution Authorizing Interfund Loan
10. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 917
IMPROVEMENTS PROJECT — LETTING NO. 7, PROJECT NO. 18-07
(a) Approve/Deny Resolution No. 14933 - Resolution Adopting Assessment
(b) Approve/Deny Resolution No. 14934 - Resolution Accepting Bid and Awarding Contract
purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
11. REVIEW OF PROPOSED CITY SIDEWALK/TRAIL POLICY REVISIONS
12. REVIEW OF EMERALD ASH BORER RESPONSE PLAN
13. REVIEW OF REPORT ON SANITARY SEWER COLLECTION SYSTEM ANALYSIS
UNFINISHED BUSINESS
NEW BUSINESS
14. APPROVE/DENY ORDINANCE NO. 18-789 - AN ORDINANCE AMENDING SECTION
112.001 OF THE HUTCHINSON CITY CODE PERTAINING TO LIQUOR REGULATIONS -
DEFINITIONS
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Public Arts Commission Minutes from July 12, 2018
b) Hutchinson Housing Redevelopment Authority Board Minutes from August 15, 2017, and July
17, 2018
(c) City of Hutchinson Financial Report and Investment Report for July 2018
(d) Planning Commission Minutes from May 15, 2018
NHSCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 14, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 4:00 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Invocation was dispensed due to absence of pastor.
The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
John Lofdahl — Council Member Lofdahl recognized the SouthWest Minnesota Drug Task Force and
the work they do within the community.
Steve Cook — Council Member Cook recognized Lindsay Whalen, Hutchinson native and WNBA
Minnesota Lynx basketball player, and congratulated her on her retirement.
(a) 2018 Mid -America Trail and Greenway Award Presentations by Randy Thoreson, Outdoor
Recreation Planner, National Park Service Rivers, Trails & Conservation Assistance Program
(RTCA)
Randy Thoreson presented before the Council. Mr. Thoreson presented the Mid -America Trail
and Greenway Award to the City Council for their work on the Luce Line Trail Project as an
exemplary project for the State of Minnesota. Mr. Thoreson also recognized Steve Cook for his
individual work as a project champion on the Luce Line Trail Project.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 24, 2018
(b) Workshop of July 24, 2018
Motion by Czmowski, second by Lofdahl, to improve the minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES AUGUST 14, 2018
CONSENT AGENDA
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Improvement Project Change Orders
- Change Order No. 1 & 2 — Letting No. 1, Project No. 18-01 (Century Avenue SE
Reconstruction)
- Change Order No. 2 — Letting No. 6, Project No. 18-06 (2018 Street Seal Coating)
(b) Consideration for Approval of Items for South Central Drainage Area Improvements Phase 1
Project —Letting No. 5, Project No. 18-05
1. Resolution No. 14929 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14930 - Resolution Receiving Report and Calling Hearing on Improvement
(c) Consideration for Approval of Payment of Century Avenue SE Temporary Easement Rights
Compensation
(d) Consideration for Approval of Out of State Travel for Eric Kilian to Attend the National Tactical
Officers Association Law Enforcement Operations Conference and Trade Show, in Milwaukee,
WI, September 16-21, 2018
(e) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic
Church on September 9, 2018
(f) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic
Church on September 8 & 9, 2018
(g) Consideration for Approval to Purchase Annual Bag Film Order for CreekSide
(h) Reappointments to Boards and Commissions
- Steven Jensen to HRA Board to August 2023
- Greg Jodzio to Public Arts Commission to August 2021
- Jack Sandberg and Gerald Grinde to Public Library Board to April 2021
- Tim Peterson and Marlys Hoeft to PRCE Board to August 2021
(i) Claims, Appropriations and Contract Payments — Register A
Item 7(b) was pulled for further discussion.
Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I with the exception of
the item noted above. Motion carried unanimously.
Item 7(b) had further discussion. Council Member Cook spoke about the loss of the ballfields at
Linden Park as it relates to this project and wondered if staff should be looking at additional
ballfields within the Master Park Plan.
Dolf Moon, PRCE Director, noted that when this project was identified staff had already
determined that program numbers were down in both adult and youth softball/baseball programs.
Mr. Moon explained that through the Master Park Plan process all needs will be evaluated and
identified, however current information shows that staff is confident on meeting community
needs in the near term with the fields currently in place which includes the removal of the two
Linden Park fields.
Motion by Cook, second by Forcier, to approve Item 7(b). Motion carried unanimously.
2
CITY COUNCIL MINUTES AUGUST 14, 2018
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Lofdahl, second by Christensen, with Czmowski abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(Thep urpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY GATEWAY PARK CONCEPT
Matt Jaunich, City Administrator, explained that in October 2017, Council Member Cook brought
up the idea of developing a plan for Gateway Park which is at the corner of Main Street North/2nd
Avenue NW. Since January of this year, staff has been working with Council Member Cook to put
a plan together with a cost estimate. A concept plan has been developed for the project which will
include a paver sidewalk with a paver "circle" that includes seating on the outside of the circle.
The project will also include some plantings/landscape, a shade structure with a picnic table, a
drinking fountain, park light and a walking mural sign giving some description to the mural in that
area. The current cost estimate for the project is approximately $35,000. Staff is recommending
that Community Improvement Funds be used if the project is approved.
Motion by Czmowski, second by Lofdahl, to approve Gateway Park project in a not to exceed
amount of $38,000. Motion carried unanimously.
10. APPROVE/DENY SETTING DATE FOR THE ANNUAL CITY RECOGNITION EVENT
Matt Jaunich noted that a recognition event has been held for the last several years in the fall for
staff, volunteers and board/commission members. Staff is recommending to set the event this year
for October 25, 2018, at 5:30 p.m. at the Event Center.
Motion by Czmowski, second by Christensen, to set recognition event for October 25, 2018, at 5:30
p.m. at Event Center. Motion carried unanimously.
11. APPROVE/DENY SETTING SPECIAL MEETING ON AUGUST 17, 2018, TO CANVASS
ELECTION RESULTS
Matt Jaunich explained that state law requires that the City canvass their primary election results
two or three days following the election.
Motion by Czmowski, second by Lofdahl, to canvass election results at 8:30 a.m. on August 17,
2018. Motion carried unanimously.
12. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR AUGUST 28 AND SEPTEMBER
11, 2018
Matt Jaunich noted that with the City being in the middle of budget season, workshops need to be
CITY COUNCIL MINUTES AUGUST 14, 2018
held. August 28th is being proposed to review the Capital Improvement Plan and September l ld' is
being proposed to review the preliminary budget and tax levy. Both workshops are proposed to be
held at 4:00 p.m.
Motion by Christensen, second by Czmowski, to set budget workshop. Motion carried
unanimously.
GOVERNANCE
(T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Report for June and July 2018
NHSCELLANEOUS
14. STAFF UPDATES
Kent Exner — Mr. Exner provided project updates on Century Avenue, 2nd Avenue SE Bridge
Replacement, Pavement Management Program and trail/parking project on 5d' Avenue and Sherwood.
Matt Jaunich — Mr. Jaunich reminded the Council of the Council/EDA Special meeting this Thursday at
noon at the Enterprise Center; August 26' is the last day the Aquatic Center will be open. This year a
fundraiser will be held for the dog park and dogs will be allowed to attend from 5:30-7:00pm; the
Master Park Plan is underway and notecards will be distributed at the McLeod County Fair
15. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen noted that a citizen has asked if handrails could
be placed on the bandshell in Library Square. Staff will look into this. Council Member
Christensen also noted that the McLeod County Fair starts tomorrow.
John Lofdahl — Council Member Lofdahl asked for an update on the Library Square fountain. Dolf
Moon noted it has been fixed and is now on a timer to run from 11:00am-9:00pm Monday -Sunday.
Mr. Moon spoke of the improvements and changes that have been made to the fountain.
Steve Cook — Council Member Cook has heard that MnDOT is coming back to property owners
along Main Street/TH 15 about historic preservation. Kent Exner noted that it may be just to clean
up documentation. Council Member Cook asked about the School Road/Hwy 7 West traffic light
being replaced. Mr. Exner explained that the signal system lead time is at least 12 weeks for
replacements due to special ordering. Council Member Cook also asked that staff look at the
depression/dip on the south edge of the trail near the west end of the dam. Cook also noted that
someone had asked him about having hockey boards up at the Northwoods outdoor ice rink. Dolf
Moon noted that the boards that were in place have been gone for four years and the boards had
seen their useful life. Cook asked if a group would donate boards would staff put them up and
Moon indicated that staff would put up donated boards.
Gary Forcier — Mayor Forcier spoke about the events being held at McLeod County Fair
ADJOURNMENT
Motion by Cook, second by Lofdahl, to adjourn at 4:55 p.m. Motion carried unanimously.
.19
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Highfield 2nd Addition Site Plan, Preliminary and Final Plat
Department: Planning
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant has submitted applications for a site plan review, preliminary plat and final plat for a 70-unit apartment
complex located at 24 Denver Avenue SE. The project will feature two apartment buildings with 35 units in each
building. The existing Highfield Apartments are located at 48, 72, and 96 Denver Avenue SE.
Preliminary and Final Plat
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning
ordinances.
Lot Arrangement:
The proposed Highfield Addition preliminary plat contains 1 block and 2 lots. The two lots that are proposed to be
built on at this time are 2.65 and 2.34 acres respectively. These lot sizes and widths appear to meet the minimum
standards of the City of Hutchinson Zoning Ordinance.
The Planning Commission held a public hearing for this project on August 22, 2018. Nobody from the public spoke at
the hearing. The developer gave a brief overview of the project and Staff presented its findings to the Planning
Commission. The Planning Commission had some general questions about parking and the pond.
The Planning Commission unanimously recommended approval of the project with Staff recommendations.
If the Council has any questions regarding this project prior to the Council meeting on August 28th please contact me.
BOARD ACTION REQUESTED:
Approval of site plan, preliminary and final plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14936
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE
PLAN, PRELINHNARY PLAT AND FINAL PLAT FOR HIGHFIELD SECOND ADDITION.
FACTS
1. Highfield Apartments of Hutchinson, LLC, is the owner of a parcel of land located at 24 Denver Ave.
S.E., Hutchinson Minnesota; and,
2. The subject property is legally described as:
Outlot A, Highfield Addition
3. Kuepers Inc, has applied to the City for a site plan review, preliminary and final plat at 24 Denver
Ave. S.E., Hutchinson MN.
4. The Planning Commission met on August 22, 2018, and reviewed the proposed site plan, preliminary
and final plat and hereby recommends approval of the request subject to the following findings and
conditions:
a. The proposed building and site improvements shall comply with the standards of the MXD
district and the Zoning Ordinance, as well as all other City regulations.
b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
c. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
d. Exterior refuse collection area must be fully screened.
e. Moving or relocating utility services will be at the property owner's expense.
f. SAC/WAC charges will be due at the time building permits are issued and are estimated at
$45,238.50
g. A parkland contribution fee will be collected with the building permit.
h. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7
days prior to any roadway or utility work that is going to be done within the City right of way.
All roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice/assess the property owner for all
associated costs.
i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-
of-way shall be the developer's responsibility, including improvements and associated costs.
This work shall meet all of the City's engineering standards and be approved by the City.
j. The play area must be constructed and maintained as noted on the site plan.
k. The developer shall work with the Fire Chief to determine the final location of fire hydrants
and fire department connection points.
1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
in. The Applicant must obtain all necessary permits for the construction of the proposed project.
Findings of Fact — Resolution # 14936
Site Plan, Preliminary and Final Plat
Highfield Second Addition
Page 2
5. The City Council of the City of Hutchinson reviewed the requested site plan, preliminary and final
plat at its meeting on August 28, 2018, and has considered the recommendation and findings of the
Planning Commission and hereby does recommend approval of the site plan, preliminary and final
plat, subject to the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the MXD
district and the Zoning Ordinance, as well as all other City regulations.
b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be
the developer's responsibility, including improvements and associated costs. This work shall
meet all of the City's engineering standards and be approved by the City.
c. There must be emergency service access around the building that meets the fire code. Fire
hydrants must be located no farther than 400 feet from the building.
d. Exterior refuse collection area must be fully screened.
e. Moving or relocating utility services will be at the property owner's expense.
f. SAC/WAC charges will be due at the time building permits are issued and are estimated at
$45,238.50
g. A parkland contribution fee will be collected with the building permit.
h. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7
days prior to any roadway or utility work that is going to be done within the City right of way.
All roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice/assess the property owner for all
associated costs.
i. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-
of-way shall be the developer's responsibility, including improvements and associated costs.
This work shall meet all of the City's engineering standards and be approved by the City.
j. The play area must be constructed and maintained as noted on the site plan.
k. The developer shall work with the Fire Chief to determine the final location of fire hydrants
and fire department connection points.
1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
in. The Applicant must obtain all necessary permits for the construction of the proposed project.
APPLICABLE LAW
6. Section 154.174, 153.036 and 153.050 Municipal Code of Ordinances
CONCLUSIONS OF THE LAW
1. The requested site plan and plat are consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to approve a site plan review for an apartment complex at 24 Denver Ave. S.E., Hutchinson, MN
and preliminary and final plat for Highfield Second Addition is approved.
Adopted by the City Council this 28th day of August, 2018.
Findings of Fact — Resolution # 14936
Site Plan, Preliminary and Final Plat
Highrield Second Addition
Page 3
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: August 16, 2018 for August 22, 2018, Planning Commission Meeting
Application: CONSIDERATION OF A SITE PLAN, PRELIMINARY AND FINAL PLAT FOR
HIGHFIELD SECOND ADDITION LOCATED AT 24 DENVER AVE. SE.
Applicant: Chris Raimann, Kuepers Inc.
SITE PLAN REVIEW, PRELIMINARY AND FINAL PLAT
Brief Description
The applicant has submitted applications for a site plan review, preliminary plat and final plat for a 70-unit
apartment complex located at 24 Denver Avenue SE. The project will feature two apartment buildings with 35
units in each building. The existing Highfield Apartments are located at 48, 72, and 96 Denver Avenue SE.
Print6ateAugus 16,2010
Figure 1. SITE LOCATION
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 24 Denver Ave SE., Hutchinson.
Planning Commission — 8-22-18
Page 2
GENERAL INFORMATION
Existing Zoning: MXD — Mixed Use District
Property Location: 24 Denver Avenue SE, Hutchinson
Lot Size: 5.08 acres
Existing Land Use: Vacant — Agricultural field
Adjacent Land Use: Institutional — North, Commercial — West, Residential — East, Vacant — South.
Adjacent Zoning: C-2 — West, C-4 — North/South, MXD —East.
Comprehensive Plan: Commercial
Zoning History: Rezoned MXD approximately 12 years ago.
Applicable
Regulations: City Code of Ordinances Sections 154.174, 153.036 and 153.050
Transportation: Access points will be off Denver Avenue SE and Montreal St. SE.
Physical Characteristics: Relatively flat, property drops off near pond and to SE corner of lot.
Analysis:
See the following for analysis on the site plan review, preliminary plat and final plat.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
There are two buildings proposed on the site. Each building is a 35-unit apartment building that is three -stories
high. Each building will have 12 — 1 bedroom units and 23 — 2 bedroom units. Please see attached perspective
drawing. The buildings will have vinyl siding and vinyl shakes, a simulated stone veneer and asphalt shingles.
These buildings will look similar to the existing Highfield Apartments. The finish will be similar to what is
seen on a typical single-family home in Hutchinson. The apartments will be accessed through internal hallways.
The buildings as proposed meet the height requirements of the MXD zoning district, which allows a maximum
of 60-foot tall buildings.
In addition to the apartment buildings there are four garages proposed (2 per building) with 10 stalls each.
There are 40 garage spaces proposed. Thirty-five of the units would not have a garage.
The Fire Department would like a modification in the location of some of the hydrants and fire department
connections. Staff would like to see a hydrant located on the west side of the driveway off Denver Ave SE
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 24 Denver Ave SE., Hutchinson.
Planning Commission — 8-22-18
Page 3
leading to the parking lot and another hydrant located on the north side of the driveway off Montreal St SE. In
addition, a fire department connection should be placed on the north side of the building that is oriented
north/south and one on the west side of the building that is oriented east/west.
Setbacks:
All of the required setbacks appear to be met in the plan.
Parking/Access/Circulation
177 parking spaces are shown on the site plan (131 standard, 40 garage spaces, and 6 handicap spaces). The
zoning ordinance requires 1.0 parking spaces per bedroom and .5 spaces per bedroom for visitors. Based on
staff calculations, 87 parking spaces will be required per building, for a total of 174 parking spaces required for
the site. Staff believes parking will be adequate on site; however, it should be noted that Staff recommends
making Denver Avenue no parking on both sides near the apartment complex. The applicant should keep this in
mind in relation to snow removal and develop a staged snow removal plan.
There are two ingress/egress points proposed to the site. One each off Denver Ave SE and Montreal St SE.
The internal circulation to the site appears acceptable and appears to meet fire code.
Landscaping and Lighting:
Staff has reviewed the landscaping plan is generally accepting of it. There were a few minor modifications
related to tree species that the developer has agreed to change. In reviewing previous projects completed by this
developer it appears that, they are very aesthetically pleasing. Per the Zoning Ordinance, lighting installed
must be indirect and shall not produce glare on adjacent properties or public right of ways.
Stormwater Management/Erosion Control:
Stormwater is proposed to go to the existing stormwater pond on the south side of the site. This basin has
enough capacity to serve the increased impervious surface from this development.
Following the final construction plan submittal and City review the City Environmental Specialist will provide
comments relative to Erosion Control that need to be addressed prior to building permits being issued. It should
be noted that temporary treatment for stormwater during construction will need to be addresses with appropriate
BMP's.
Preliminary and Final Plat
The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning
ordinances.
Lot Arrangement:
The proposed Highfield Addition preliminary plat contains 1 block and 2 lots. The two lots that are proposed to
be built on at this time are 2.65 and 2.34 acres respectively. These lot sizes and widths appear to meet the
minimum standards of the City of Hutchinson Zoning Ordinance.
Streets and Access:
The proposed development has access off both Denver Avenue SE and Montreal St SE.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 24 Denver Ave SE., Hutchinson.
Planning Commission — 8-22-18
Page 4
Utilities and Easements:
Utilities for the proposed apartment lots will come off Montreal St SE. Electrical and gas service is in the area
but will need to be brought to each lot. The preliminary plat has the required drainage and utility easements
noted as required. The sewer and water availability (SAC/WAC) fees for this project will be $45,238.50.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the
plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval
of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the
Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Recommendation:
Staff recommends approval of the site plan review, conditional use permit and variance with the following
findings and conditions:
1. The proposed building and site improvements shall comply with the standards of the MXD district
and the Zoning Ordinance, as well as all other City regulations.
2. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the
developer's responsibility, including improvements and associated costs. This work shall meet all of
the City's engineering standards and be approved by the City.
3. There must be emergency service access around the building that meets the fire code. Fire hydrants
must be located no farther than 400 feet from the building.
4. Exterior refuse collection area must be fully screened.
5. Moving or relocating utility services will be at the property owner's expense.
6. SAC/WAC charges will be due at the time building permits are issued and are estimated at
$45,238.50.
7. A parkland contribution fee will be collected with the building permit.
8. The City of Hutchinson must approve a traffic control plan prior to any construction activity
affecting Montreal St. SE or Denver Avenue SE. The City of Hutchinson must be notified 7 days
prior to any roadway or utility work that is going to be done within the City right of way. All
roadway work must be fully completed to City standards within 10 calendar days of the original
disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to
have the work completed and invoice/assess the property owner for all associated costs.
9. Any reconstruction of existing infrastructure within City of Hutchinson easement areas or right-of-
way shall be the developer's responsibility, including improvements and associated costs. This work
shall meet all of the City's engineering standards and be approved by the City.
10. The play area must be constructed and maintained as noted on the site plan.
11. The developer shall work with the Fire Chief to determine the final location of fire hydrants and fire
department connection points.
Site Plan Review, Preliminary Plat & Final Plat
Highfield Apartments — 24 Denver Ave SE., Hutchinson.
Planning Commission — 8-22-18
Page 5
12. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
13. The Applicant must obtain all necessary permits for the construction of the proposed project.
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration for Approval of Surplus Property Sale Resolution #14932
Department: Compost
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Creekside's Compost Fund department recently acquired a new(used) 2012 Mack CXU613 semi tractor for its
operations. The 2012 unit was purchased to replace a 1990 International 9300 semi tractor that is assigned to the
Compost Fund, deeming the 1990 truck as surplus property; VIN# 2HSFFBMCR7LC043213, Unit# 213
The 1990 International 9300 to be sold was offered to other departments for further use, no departments expressed
an interest in this vehicle. It is staffs recommendation to sell the 1990 unit at auction with the proceeds from the sale
to be credited to the Compost Fund. Upon approval, staff will be working with Fahey Sales to sell the vehicle at
auction later this year.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14932
RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY
WHEREAS, the Hutchinson Compost Fund has accumulated surplus property; and
WHEREAS, the Hutchinson City Code provides, pursuant to Section 91, for the sale at auction
of surplus City property; and
WHEREAS, the Compost Fund has determined that it is in possession of surplus property
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1990 International 9300 semi -tractor, VIN# 2HSFFBMCR7LC043213, Unit# 213
Adopted by the City Council this 28" day of August, 2018.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration for Approval of Awarding Recycle Aggregate Crushing Services
Department: Compost
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Creekside accepts blacktop and concrete removed from both city projects and private projects in the area. The last
crushing event of this material was just last fall in October 2017 by Intex Corp. At the beginning of August 2018, over
50% (approx 11,000 cu yards) of the crushed material (Bit -Con) produced last fall has been sold. At this rate, the
crushed inventory will be sold out early to mid summer of 2019. To alleviate the potential of running out of Bit -Con
next season, staff recommends another crushing event this fall to replenish inventories to ensure salable product is
available throughout the 2019 season.
Staff has received quotes from two contractors to crush UP TO 30,000 tons:
-Reiner Contracting Inc, of Hutchinson, provided a quote of $3.60 per ton and a flat mobilization cost of $6,500.00.
Total cost for crushing up to 30,000 ton would be $114,500.
-Intex Corporation, of Albertville, provided a quote of $3.72 per ton and a flat mobilization cost of $7,000.00. Total cost
for crushing up to 30,000 tons would be $118,600.00.
Based on the quotes received for this event, the final cost per ton to crush will increase from the 2017 rate of $3.69
per ton to $3.82 per ton in 2018, these costs include crushing and mobilization expenses.
The finished crushed product (Bit -Con) is available for sale to contractors and the general public. As noted above,
there has been no issue in moving the Bit -Con inventory. 30,000 ton of crushed material is equivalent to approx.
26,000 yards of material, respectively.
BOARD ACTION REQUESTED:
Approve the awarding of aggregate crushing services to Reiner Contracting Inc.
Fiscal Impact: $ 114,500.00 Funding Source: Compost Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 114,500.00
Total City Cost: $ 114,500.00 Funding Source: Compost Fund
Remaining Cost: $ 0.00 Funding Source:
Recycle Aggregate (Bit -Con) Crushing Worksheet Summer 2018
2018 Quotes Received
Reiner Contracting- 53,50 per ton + $6,500 mob! Iixation
Inez Corp- $3.72 per ton + $7,DOO mob! Iixation
2018 Crushing Expense/Profit Analysis (Excludes Piling Costs and Revenues)
s/i0120:8
Crushing Crushing Total Yards Finished Cost Total Gross
Contractor Tons Cost)Ton Mobilization Total Cost Cost/Ton (est.) Per YARD Sale Prltelyd Prof tlyd Profit Gross Margin
REINER 30,000 $3.60 56,5❑0.00 $114,500.00 $3.82 26,086,96 $4,39 $8,75 $4.36 $113,760,97 50%
1NTEx 30,000 53.72 57,000.00 5118,6D0.00 53.95 26,086.96 $4.55 $3.15 $4.20 $109,660.87 48%
2017 Crushing Expense/Profit ActuaIs (Excludes Piling Costs and Revenues)
Crushing Crushing Total Yards Finished Cost Total Gross
Contractor Tons Cost/Ton Mobilization Total Cast CoatTon lest.} Per YARD Sale Prlce/yd Profit/yd Profit Grass Margin
INTER 25,966 53.42 57,000.00 $95,803.72 $3.69 22,579,13 $4,24 $8.75 $4,51 $101,763.67 52%
-In the Fall of 2017, approx. 26,000 tons (22,600 yards) was crushed, which was 59.14A of the then current raw inventory
-As of 8/13/18, raw inventory is at approx. 27,00D tons and continues to grow with several street projects in progress
-eased on the lasr three years of incoming material, Creekside receives approx. 12,500 tons of raw material annually
-Based on the last two full years of Bit -con sales(2016 and 20181, Creekside sells an average or 15,948 tons annually, or 13.283 yards
-Current inventory on 81131201E is 8,594 yards. which is not enough material for 2019 estimated sales
-Based on sales history, we currently have enough Bitcon inventory until the end of May 2019
-Crushing events are typically held in the Fall of the year due to contrartors being on much larger jobs throughout the summer months
'Ran out in May 2027
Sales volume by TON
'Ran out in May 2017
Raw Material by TON
REINER CONTRACTING INC.
21541 HWY. 7 WEST
HUTCHINSON, MN 55350
www.reinercontracting.com
Reiner Contracting Inc is a DBE and MnDGT certified company
TGB certified in Minnesota
(WBE) Woman Owned Business
DBE Certified in North Dakota
Phone 320-587-9885
Fax 320-587-4847
7/14/2016
Creekside
1500 Adam Street S.E.
Hutchinson Mn, 55350
Crushing and Stock piling 1" minus $3.80 per ton
Mobilization $6,500.00
If quantity is over 25,000 ton the rate would be S3,70 per ton
This quote to become part of the contract
Water supplied by owner if needed
All prices plus sales tax or exemption certificate
Belt scale will be used and owner to provide a truck for scale verification
Scrap Iron will be retained by Reiner Contracting Inc.
1-20yd durnpster will be provided by Reiner Contracting Inc. All others by Owner.
If breaking is required it will be at a rate of $175.00 per hour plus mobilization.
If Processing with an excavator is required it will be at a rate of $225 per hour plus
mobilization (Culverts)
Sand available but not included
Billing will be the 30"' of the month with tenns net 30
Sincerely,
Craig Reiner
Vice President
ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are here
by accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate.
Signature
Date
CORPORATION
PROPOSAL
Date: 716117
rrn osst auomttteu io:
Name: Creek Side
Work To Be Performed At:
Street: i 11 Hassan Street S.E.
Street:
City: Hutchinson
City: Hutchinson State: MN
State: MN Zip: 55350-2552
Approx. Start Date: Summer 2017
Telephone Number: 320-234-5680
Contact Person: Andy Kosek
Fax Number: 320-234-5649
1. We propose to furnish all labor and equipment to crush and stockpile approximately
2 0, 000 to 40,000 tons of concrete and asphalt rubble to l" minus.
Emit price of $3.42 per ton, plus sales tax or exemption certificate.
2. Measurement by beit scale. Customer is to provide a truck for any scale checks to ensure accuracy.
3. Material will be cleaned by INTER using three magnets running along conveyors.
All iron scrap to be recycled by INTER.
InteN will provide one 20 yard trash container. Any additional trash containers will be charged to
customer at cost (third party invoices will be provided).
4. If dust suppression is required. customer must supply a water source within 50 yards of
the crushers. Intex will provide a tank to fill if needed.
5. Intex will pull a sample and run a gradation every 2.500 tons. Any additional testing will be extra.
b. A lump sum charge for MOBILIZATION will be $7. 000 plus sales tax or exemption cert..
7. Breaking, if any, will be performed by customer. or by Intex at a rate of $185 per hour plus
the cost to mobilize the excavator to the site.
Terms: Invoiced on the 151h and 301h of each month with the final invoice on day of completion.
Each inroicc is duo not 30 doyo. A iinianoc ohart3c of l.$°s (mnnuml rates I GO ) „ 11 6� �1-15J ...., all
]last due accounts.
Any alteration or do iation *om abo� a specifications in+ol%ing extra
costa. %dll be executed only upon �%-rincn orders, and wi11 biome an
extra charge over and above the estimate- All agreements contingent
upon strike& accidents or delays heyoud nur control. Ch%ner In carry
fire. tornado and other necessary insurance upon above %vork. Work-
er's Compe nsatton and Public Liabt lit) insurance m abm a unrk to be
taken out by Intex Corporation.
Respectfully submitted: ItTEX CORPORATION'
Per:
Gregory A. Buhl
Note -This proposal may be withdrawn by Intex
if not accepted within 10 days.
ACCEPTANCE: OF PROPOSAL
The above prices, specifications and canditions are satisfactory and are hereby ace* pled. You are
authorized to do the work as specified. Payment will be made as outlined above.
Date
Signature
"Please mail, fax or email, executed copy to INTER to secure a spat oa our schedule.
P 0. 13[1x 2h11 A1.lii•itl'V1l.l-1-. MN, i?3ol 01:1;It_ I. 17h3t 328-8-'-'2 • 1;AN t7h31428-8577
Purchase Order Number
City of
PURCHASE REQUISITIONI I I 1 9 8 1 3
IPi 0... O Compost s i i € € 651-0Q00-14399 mate:: 08/21/18
ibjftd' AndX Kosek
Check the Appropriate Box. is Item Budgeted 0 YES ❑ No
If not budgeted, where will the money come from?
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Creekslde Solis
I11 Hassan Sr SE
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1500 Adams St 5E
Hutchinson MN 55350
Hu bin n N tc so M 55350
'
Contracting
9 IncIn 0
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Craig Re ner
21541 Hwy 7 West
1t---- - - - - - .-- -_
-
Hutchinson M N 56350
o ie =f l i i
- -
320 587 9886
-f�[Q
-587847 320
Check if only
source available and state reason ❑ Check sox
:''fluIt,111i14tI1i
QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL
30,000 ea Crush and stockpile up to 30,000 tons of 1" minus 3.60 $108,000.00
Recycle (concrete/blacktop rubble) per quote
1 as Mobilization Charge 6,600,00 $6,600.00
'!''SUWT0-1L $114,500.00
5°>foy
INN
7!Qlk D91 $114, 500.00
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
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2018 Reiner Contracting - Sitcon Crushing Page 1 of 2
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......... -----------
Intex Corporation
... . . ... ..
:PO BOX 260
-7�
2018 Reiner Contracting - Bitcon Crushing
REIN ER CONTRACTING INC.
21541 HWY. 7 WEST
HUTCHINSON, MN 55350
www.reinercontracting.com
Reiner Contracting Inc is a DBE and MnDOT certified company
TGB certified in Minnesota
(WBE) Woman Owned Business
DBE Certified in North Dakota
Phone 320-587-9886
Fax 320-587-4847
8/ 15/2018
Creekside
1500 Adam Street S.E.
Hutchinson Mn, 55350
Crushing and Stock piling I" minus $3.60 per ton
Mobilization $6,500.00
This guote to become part of the contract
Water supplied by owner if needed
All prices plus sales tax or exemption certificate
Belt scale will be used and owner to provide a truck for scale verification
Scrap Iron will be retained by Reiner Contracting Inc.
1-20yd dumpster will be provided by Reiner Contracting Inc. All others by Owner.
If breaking is required it will be at a rate of $175.00 per hour plus mobilization.
If Processing with an excavator is required it wil I be at a rate of $225 per hour plus
mobilization (Culverts)
Bond available but not included
Billing will be the 30t" of the month with terms net 30
Sincerely,
Craig Reiner
Vice President
ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are here
by accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate.
Signature
Date
eeQ'i'<4j WC-)
CORPORATION
PROPOSAL
Date: 7/31/18
Proposal Submitted 'Yo:
Name: Creek Side Work, To He Performed At:
Street: 111 Hassan St reel S.E. Street:
City: Hutchinson City: Hutchinson State: MN
State: MN, Zip, 55350-2552 Approx. Start Date: Fall 2018
Telephone Numher: 320-234-5680 Contact Person: Andy Kosek
Fax 'dumber: 320-234-5649
I. We propose to furnish all labor and equipment to crush and stockpile approximately
20.000 to 40,000 Ions of concrete and asphalt rubble to 1" ntinus.
Unit price of $3.72 per ton, plus sales tax or exemption certificate.
2. Measurement by belt scale. L'ustolner is to provide a truck for any scale checks to ensure accurac%-.
3. Malerial wiII he cleaned by INTFX using Ihrve magnets running along conveyors.
.All iron scrap to be recycled by 1's TEX.�
Intex will provide one 20 ward trash container. Any additional trash containers will be charged to
customet at cost (third part~ invoices will be provided -I.
1. ]]'dust suppression is required, customer must supply a water source within 50 yards of
the crushers. Intex will provide a tank to fill if needed.
4. Intex will pull a sample and run a t1radalion every 2.500 tons. Any additional testing will be extra.
6..A lump SUM charge for MOB]LIZATION will be $7. 000 plus sales ta-\ or e.,.enption cert..
7. Breaking. ifany. will be perlbrined b+ custonicr, or by Intex at a rate ol'S 18 per )uulr plus
the cost to mobilize the e_Ncavator to the site.
Terms: Invoiced on the I 5'k' noel 301I1 of each month with the final invoice on dar.• of complelion.
I:acit 11MUlcr Is clue lie[ 30 ctays, A 1-mancC cliarue of l.Zwa [annual rate 1 K' u} will be charged on all
past due accounts.
An% all era: i,m nr tk,ai¢ul :r,,,n ohoE r npe a ii ]cal lugs u;1,+I�ulj1 e%tIa
ccpStti. �%I II h: cwcuted nnh upc•n %MT II IC11 I,rdu ,and 5rtll b.cnwac an
emr4l Omrgw ra+tr and alx+Nr ncc Ali I I u.lc All nrreemruk :ontln�.cnI
q�nn Alrikcs. ac�idanls nl 041— emvml a %,11ar an yore■
lire. aorn4tdo and uc1wr necj.asw} 111WPNncc upon uhn1e 11nrk. l%',lrk-
er s Cinnlv'1 Kai pop a11S.1 P, th I ;.I�{^. 11q% Ij gIlaI It, E• • ii Ax>S ork to be
Iakvl; uat b% lm1LL Cm jx+rxnnl,
Respcelfulh submitted: lN'TLX CORPORATI S
Per:
Grego" A. Buhl
Note- This pa'npmal [na► he scithdrawn 6% Intcx
if no[ accepted rs ]thin 10 days.
%(X UPTANCIE OF PROPOSAL
I'lle aboxe prices, speciGrationx arad cnuditions are satisraetrars and are hereby aeceptect. 1 ou are
authorized to do the n ark as specificsi. Par Warn= n ill he made as outlined aabm e.
Irate
Signature
Please mail, tax or email, euru[ed cop) 1n IS -I Fx Lr sera re a .rlmi ton Want schedule.
�tl�t ��,, .:i<li<I=.fl. :Iti, I ..•I€cl ,��.'y..5__' I �'til-. �..-
4K�-Vj -7L�
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
-----------------
08/17/2018
Check
-----------------
EFT763
Vendor Name
-------------------------------------------------------------
EFTPS
Description
---------------------------------------------------------------------------
PAYROLL 7/29 - 8/11/2018
Amount
----------------------
71,573.94
08/17/2018
EFT764
MN Dept of Revenue
PAYROLL 7/29 - 8/11/2018
14,366.48
08/17/2018
EFT765
Provident Life and Acc Ins
PAYROLL 7/29 - 8/11/2018
703.64
08/17/2018
EFT766
PERA
PAYROLL 7/29 - 8/11/2018
49,215.31
08/17/2018
EFT767
TASC-Flex
PAYROLL 7/29 - 8/11/2018
1,816.06
08/17/2018
EFT768
TASC-H S A
PAYROLL 7/29 - 8/11/2018
12,944.36
08/17/2018
EFT769
ICMA
PAYROLL 7/29 - 8/11/2018
2,148.56
08/17/2018
EFT770
VOYA
PAYROLL 7/29 - 8/11/2018
740.00
08/17/2018
EFT771
MNDCP
PAYROLL 7/29 - 8/11/2018
305.00
08/17/2018
202192
Manual payroll check
PAYROLL 7/29 - 8/11/2018
86.68
08/17/2018
202193
Manual payroll check
PAYROLL 7/29 - 8/11/2018
138.14
08/17/2018
202194
MNPEA
PAYROLL 7/29 - 8/11/2018
546.00
08/17/2018
202195
Unum Life
PAYROLL 7/29 - 8/11/2018
1,045.90
08/17/2018
202196
HART
PAYROLL 7/29 - 8/11/2018
566.37
08/28/2018
202197
48FORTY SOLUTIONS, LLC
07- B FRADE 48 X 40
4,838.66
08/28/2018
202198
A R ENGH HEATING & AIR CONDITIONING
STATION: REVENTED WATER HEATER EXHAUST
1,980.00
08/28/2018
202199
ABELSON, RANDY
REIMB: FIRE TRAINING SITE EXPENSES
57.28
08/28/2018
202200
ACE HARDWARE
VARIOUS R&M SUPPLIES
663.00
08/28/2018
202201
VOID
-
08/28/2018
202202
AEM MECHANICAL SERVICES INC
A/C: REPLACED COND FAN MOTOR - AIRPORT
339.26
08/28/2018
202203
AHLGREN ELECTRIC
REMODEL OF CONCESSIONS AREA - ROBERTS PARK
2,814.99
08/28/2018
202204
ALLINA HEALTH SYSTEM
MEDICAL DIRECTORSHIP: 2ND QTR 2018 BILLING
768.73
08/28/2018
202205
ALPHA WIRELESS
8/1- 9/1'18 MAINT AGREEMENT - POLICE
794.75
08/28/2018
202206
AMERICAN BOTTLING CO
AUGUST COST OF GOODS - LIQUOR
146.16
08/28/2018
202207
AMERICAN DOOR WORKS
ROBERTS PARK COUNTER DOOR
1,457.00
08/28/2018
202208
AMERICAN PLANNING ASSN
10/1/18 - 9/30/19 MEMBERSHIP - D.JOCHUM
539.00
08/28/2018
202209
AMERIPRIDE SERVICES
VARIOUS CLEANING SUPPLIES
116.73
08/28/2018
202210
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING/BOARDING FEES -JULY
1,626.00
08/28/2018
202211
ARCTIC GLACIER USA INC.
AUGUST COST OF GOODS - LIQUOR
509.38
08/28/2018
202212
ARNESON DISTRIBUTING CO
AUGUST COST OF GOODS - LIQUOR
681.50
08/28/2018
202213
ARROW TERMINAL LLC
REPLACEMENT LENS - STREETS EQUIPMENT
27.61
08/28/2018
202214
ARTISAN BEER COMPANY
AUGUST COST OF GOODS - LIQUOR
1,969.10
08/28/2018
202215
AUTO VALUE - GLENCOE
POWER WASH - STREETS
59.88
08/28/2018
202216
B & C PLUMBING & HEATING INC
PLUMBING SUPPLIES FOR PARKS DEPT
30.32
08/28/2018
202217
B & R PLUMBING & HEATING
7/24 SERVICE CALL - DRAIN AT RECREATION BUILDING
68.00
08/28/2018
202218
BACHMAN'S
PURCHASE VARIOUS TREE SPECIES
2,068.15
08/28/2018
202219
BEACON ATHLETICS
NORTHWOODS FIELD RENOVATION: GROWTH COVER
3,264.00
08/28/2018
202220
BELLBOY CORP
AUGUST COST OF GOODS - LIQUOR
141.65
08/28/2018
202221
BERNICK'S
AUGUST COST OF GOODS - LIQUOR
216.55
08/28/2018
202222
BLUE VALLEY SOD
PEAT DELIVERED TO CREEKSIDE
4,275.00
08/28/2018
202223
BNO SHEET METAL INC
REPLACE 2 IR HEATER FLUES AT CIVIC ARENA
550.62
08/28/2018
202224
BOLTON & MENK INC.
2018 AIRPORT T-HANGAR DESIGN / ZONING UPDATE
15,599.82
08/28/2018
202225
BRANDED SOLUTIONS
CAN KOOZIES FOR LIQUOR STORE SALES
463.23
08/28/2018
202226
BRANDON TIRE CO
TIRE REPLACEMENTS, PARKS & FIRE TANKERS
3,309.02
08/28/2018
202227
BRAUN INTERTEC CORP
CENTURY AVE: PROF SERVICES THRU 8/3/18
4,269.25
08/28/2018
202228
BREAKTHRU BEVERAGE
AUGUST COST OF GOODS - LIQUOR
20,044.31
08/28/2018
202229
C & L DISTRIBUTING
AUGUST COST OF GOODS - LIQUOR
16,329.50
08/28/2018
202230
CARAHSOFT TECHNOLOGY CORP
LYNDAPRO VERSION 2.0 SOFTWARE - IT
1,750.00
08/28/2018
202231
CARLSON MCCAIN
2ND AVE BRIDGE: PROF SERV THRU 6/30/18
350.00
08/28/2018
202232
CENTRAL HYDRAULICS
TOOLCAT R&M SUPPLIES - PARKS DEPT
124.43
08/28/2018
202233
CENTRAL MCGOWAN
ACETYLENE - WELDING SUPPLIES
252.24
08/28/2018
202234
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT - WWTP
2,520.00
08/28/2018
202235
CINTAS CORPORATION
VARIOUS CLEANING SUPPLIES
133.02
08/28/2018
202236
CONNER, RENEE
REIMB: LUNCH @ DMV TRAINING
17.01
08/28/2018
202237
CORE & MAIN LP
WATER METER PARTS
4,285.09
08/28/2018
202238
COUNTRYSIDE FLAGPOLE
VFW PARK FLAGPOLE
1,070.00
08/28/2018
202239
CREEKSIDE SOILS
MULCH & SOIL FOR CITY PARKS
1,145.51
08/28/2018
202240
CROW RIVER AUTO & TRUCK REPAIR
2 OIL CHGS / TONNEAU INSTALLED NEW ENGR TRUCK
579.83
08/28/2018
202241
CROW RIVER FLORAL & GIFTS
FLOWERS FOR 2 FUNERALS - POLICE
90.50
08/28/2018
202243
CROW RIVER PRESS INC
POLICE FORMS FOR TIME OFF/OVERTIME
259.03
08/28/2018
202245
1 DANCO COMMERCIAL PAINTERS, INC
PREP & PAINT EXTERIOR SURFACE OF CITY CENTER
8,450.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
-----------------
08/28/2018
Check
-----------------
202246
Vendor Name
------ ---------------- ----- ----------------------------------
DELL MARKETING L.P.
Description
---------------------------------------------------------------------------
EDA INTERN 2ND MONITOR
Amount
----------------------
248.08
08/28/2018
202247
DOUGHERTY, MOLENDA,SOLFEST,HILLS &
JULY LEGAL SERVICES
5,364.84
08/28/2018
202248
DPC INDUSTRIES INC
SODIUM HYPO 12.5%- WWTP CHEMICALS
640.00
08/28/2018
202249
DYNA SYSTEMS
R&M SUPPLIES STREETS, WWTP, HATS
913.46
08/28/2018
202250
E2 ELECTRICAL SERVICES INC
HATS WELDING BAY: INSTALL REC FOR WELDER
423.00
08/28/2018
202251
EAST SIDE OIL COMPANIES
BULK - DIESEL FOR CREEKSIDE OPERATIONS
117.14
08/28/2018
202252
ECOLAB PEST ELIMINATION
PEST CONTROL - POLICE & CREEKSIDE
220.21
08/28/2018
202253
EHLERS & ASSOCIATES INC
TIF REPORTING, TIF SETUP & CONTINUING DISCLOSURES
14,790.00
08/28/2018
202254
ENVIRONMENTAL TOXICITY CONTROL
CHRONIC TOXICITY TESTING -WWTP
1,200.00
08/28/2018
202255
ERICKSON ENGINEERING CO LLC
E18002 BRIDGE ON 2ND AVE: SERVICES FOR JULY
20,460.68
08/28/2018
202256
EXNER, KENT
EXPENSE REIMBURSEMENTS - MEALS & MILEAGE
275.84
08/28/2018
202257
FARM -RITE EQUIPMENT
REPAIR PARTS TOOLCAT 5610 - PARKS
465.44
08/28/2018
202258
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
869.45
08/28/2018
202259
FILZEN, MARY
REIMB: MEALS @ DMV TRAINING
35.77
08/28/2018
202260
FIRE SAFETY USA INC
HEXARMOR GLOVES FOR FIRE FIGHTERS
465.00
08/28/2018
202261
FISHER SCIENTIFIC
EQUIPMENT PARTS FOR WWTP
2,974.42
08/28/2018
202262
FLAGSHIP RECREATION
RIVERSIDE PLAYGROUND BROKEN PIECE: CABLE
105.35
08/28/2018
202263
FORCIER, FRANK & GEORGIA
UB refund for account: 2-470-9350-7-01
62.63
08/28/2018
202264
FOSTER MECHANICAL
HVAC-R SYSTEM/EQUIP REPAIR - LIQUOR STORE
172.80
08/28/2018
202265
FRF PRODUCTIONS
PHOTOGRAPHY FOR FIRE OPERATIONS
406.25
08/28/2018
202266
GAVIN, DONLEY & OSTLUND, LTD
JULY FLAT LEGAL FEE
3,300.00
08/28/2018
202267
GEB ELECTRIC INC
ELECTRICAL FOR ADA OPERATORS @ CIVIC ARENA
1,062.00
08/28/2018
202268
GENERAL OFFICE PRODUCTS COMPANY
DESK, CHAIR FOR EDA ENTERPRISE CENTER
1,228.35
08/28/2018
202269
GK2 PROMOTIONS
JR SHERIFF STICKERS, POLICE TATTOOS & PENCILS - PD
885.41
08/28/2018
202270
GRAINGER
R&M SUPPLIES FOR WTP & WWTP
843.38
08/28/2018
202271
GRANITE ELECTRONICS, INC.
PAGERS FOR FIRE FIGHTERS
3,589.00
08/28/2018
202272
GRATKE, TIM
REIMB: MILEAGE TO MWOA IN GRAND RAPIDS MN
218.00
08/28/2018
202273
GREEN EARTH LAWN CARE INC
FALL FERTILIZER & HERBICIDE APPLICATION - CEMETERY
4,636.50
08/28/2018
202274
HANSEN GRAVEL INC.
WASHED SAND - VFW/MASONIC/WEST RIVER PARKS
214.00
08/28/2018
202275
HANSEN TRUCK SERVICE
REPLACE BRAKES - SNOW PLOW TRUCK #115
358.00
08/28/2018
202276
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIRS AT VARIOUS LOCATIONS
3,735.00
08/28/2018
202277
HART'S AUTO SUPPLY
CAPRICE SQUAD: ROTORS, PADS PARTS
789.00
08/28/2018
202278
HENRY'S WATERWORKS INC
REPAIR PARTS FOR WTP
410.81
08/28/2018
202279
HEWLETT PACKARD ENTERPRISE COMPANY
VM WARE 8/1/18 - 7/31/19 - IT SOFTWARE
1,272.70
08/28/2018
202280
HILLYARD / HUTCHINSON
VARIOUS JANITORIAL SUPPLIES
467.97
08/28/2018
202281
HJERPE CONTRACTING
VFW PARK RESTROOM WATERLINE/ OTHER REPAIRS
5,016.10
08/28/2018
202282
HOISINGTON KOEGLER GROUP INC
PARKS MASTER PLAN: JULY PROF SERV
2,476.25
08/28/2018
202283
HUTCH BOWL
MAY & JUNE BOWLING - SENIOR CENTER EVENTS
2,304.00
08/28/2018
202284
HUTCHFIELD SERVICES INC
AUGUST JANITORIAL SERVICES AT HATS
1,415.00
08/28/2018
202285
HUTCHINSON CO-OP
LP GAS, DIESEL, CHEMICALS - PARKS DEPT
5,170.65
08/28/2018
202286
HUTCHINSON GIRL'S SOFTBALL ASSOCIAT
REIMB: CANCELLED TOURNAMENT FEES
365.00
08/28/2018
202287
HUTCHINSON UTILITIES
JULY UTILITIES 7/1- 8/1'18
77,036.11
08/28/2018
202288
HUTCHINSON UTILITIES
REPAIR DAMAGED LIGHT POLES (2)
3,395.08
08/28/2018
202289
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - WWTP
427.44
08/28/2018
202290
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
125.99
08/28/2018
202291
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
59.99
08/28/2018
202292
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE DEPT
10.48
08/28/2018
202293
HUTCHINSON, CITY OF
CITY FACILITIES - JULY STORM WATER FEES
5,991.76
08/28/2018
202294
HUTCHINSON, CITY OF
CREEKSIDE INCENTIVES FOR PRINCE TRADE SHOW
2,000.00
08/28/2018
202295
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIR (9) - STORM WATER
2,700.00
08/28/2018
202296
IDEAL SERVICE INC
PERMEATE PUMP & CIP SOLUTIONS TANK- WTP
290.00
08/28/2018
202297
INDIGITAL, INC.
BLDG INSPECTIONS - FILE SCANNING PROJECT
6,329.60
08/28/2018
202298
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP SUPPLIES - STREETS DEPT
31.00
08/28/2018
202299
ISD #423
FEES COLLECTED FOR JULY COMMUNITY ED CLASSES
15,523.00
08/28/2018
202300
J & R AUTO & RADIATOR
STREETS UNIT #969: A/C SYSTEM REPAIR
783.46
08/28/2018
202301
JJ TAYLOR DIST OF MN
AUGUST COST OF GOODS - LIQUOR
3,637.60
08/28/2018
202302
JOHNSON BROTHERS LIQUOR CO.
AUGUST COST OF GOODS - LIQUOR
35,714.55
08/28/2018
202303
JOHNSON CONTROLS FIRE PROTECTION LP
EVENT CENTER CONTRACT 6/1/18 - 5/31/19
217.26
08/28/2018
202304
KAHNKE BROTHERS NURSERY
VARIOUS TREE SPECIES
2,440.15
08/28/2018
202305
KENT, JOHN
EXPENSE REIMB: CLASS D PERMIT
45.00
08/28/2018
202306
1 KERI'S CLEANING
8/1- 8/15 CITY CENTER, LIBRARY, SR DINE, FIRE DEPT
2,044.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
-----------------
08/28/2018
Check
-----------------
202307
Vendor Name
--- -------- -------- ------------------------------------------
KRIENKE, DALE
Description
------------------------- --------------- ------- -------- ----- ---------------
REIMB: MILEAGE TO MANKATO - DMV TRAINING
Amount
----------------------
83.94
08/28/2018
202308
L & P SUPPLY CO
VARIOUS LAWN EQUIPMENT REPAIR PARTS
1,113.53
08/28/2018
202309
LEAGUE OF MN CITIES -INS TRUST
OCT-DEC WORKERS COMP / JUL-SEP LIAB & PROPERTY
131,291.00
08/28/2018
202310
LENARZ, TROY
SETUP & DISTRIBUTION OF TEAM PHOTOS
599.00
08/28/2018
202311
LEVINE, ERIC
EXPENSE REIMB: BATTERY FOR SENSUS DEVICE
53.48
08/28/2018
202312
LIBERTE CONSTRUCTION
REFUND ROOFING & SIDING PERMITS @ 690 TEXAS AVE
102.00
08/28/2018
202313
LIEN, MIKE
REIMB: CLASS ENROLLMENT- WTP
149.00
08/28/2018
202314
LINCOLN MARKETING MN
PD ADVERTISING ON COUNTY, HUTCH & GLENCOE MAP
499.00
08/28/2018
202315
LOCHER BROTHERS INC
AUGUST COST OF GOODS - LIQUOR
32,162.80
08/28/2018
202316
LOGIS
JULY NETWORK AND APPLICATION CHARGES
6,779.00
08/28/2018
202317
MARCKS, NANCY
UB refund for account: 1-420-6250-5-02
11.53
08/28/2018
202318
MARCO TECHNOLOGIES, LLC
INKJET PRINTER FOR IT/ JULY COPIERS COST TO PRINT
1,923.39
08/28/2018
202319
MARSHALL CONCRETE PRODUCTS
RIGID PAVER EDGING - VFW PARK BATHROOM
35.70
08/28/2018
202320
MAYTAG LAUNDRY & CAR WASH
7/17, 7/20, 7/30 CLEANING SERVICES - EVENT CENTER
163.21
08/28/2018
202321
MCKIMM MILK TRANSIT
FREIGHT CREEKSIDE TO BFG SUPPLY
310.10
08/28/2018
202322
MCLEOD COOP POWER ASSN
ELECTRIC CONNECTIONS - 2 RESIDENCES SHERWOOD ST
1,600.00
08/28/2018
202323
MCLEOD COUNTY RECORDER
EASEMENTS FILING FEES
92.00
08/28/2018
202324
MCLEOD FOR TOMORROW
LEADERSHIP PROGRAM - DEB PAULSON - WWTP
475.00
08/28/2018
202325
MDRA
MDRA ANNUAL MEETING: MARY FILZEN DMV
30.00
08/28/2018
202326
MEDICA
September Medical Insurance
140,850.85
08/28/2018
202327
MEEKER WASHED SAND & GRAVEL
WASHED SAND FOR CREEKSIDE
744.14
08/28/2018
202328
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
1,067.71
08/28/2018
202329
METCALF, JOSHUA
UB refund for account: 2-635-9160-2-03
100.33
08/28/2018
202330
MIES OUTLAND INC
FIRE DEPT POLARIS RANGER: SWITCH
71.49
08/28/2018
202331
MILLER MECHANICAL SPECIALTIES, INC.
ON -SITE SERVICE FOR GAS DETECTION EQUIP - WWTP
1,453.48
08/28/2018
202332
MINI BIFF
JULY MINI BIFFS - 4 PARKS LOCATIONS
145.60
08/28/2018
202333
MINNESOTA CONTINUING LEGAL EDUCATIO
MN JUDGES CRIMINAL BENCHBOOK 2018 UPDATE
178.00
08/28/2018
202334
MINNESOTA DEPT OF LABOR & INDUSTRY
PRESSURE VESSEL- AIRPORT, WWTP, WTP, CIVIC ARENA
190.00
08/28/2018
202335
MINNESOTA DEPT OF LABOR & INDUSTRY
BOILER - HUTCH CITY CENTER
10.00
08/28/2018
202336
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE & REGISTRATION - ENGINEERING 1/2 TON TRUCK
1,870.25
08/28/2018
202337
MINNESOTA ICE ARENA MANAGERS ASSN
REGISTRATION MEMBER CONF- 2 EMPLOYEES
350.00
08/28/2018
202338
MINNESOTA PETROLEUM SERVICE
INSTALL NEW AIRPORT FUEL PUMP
5,492.80
08/28/2018
202339
MINNESOTA PUMP WORKS
MCDONALDS LIFT STATION REPLACEMENT PUMP
6,698.61
08/28/2018
202340
MINNESOTA VALLEY TESTING LAB
BOD CARBON/COLIFORM/NITROGEN TESTING - WWTP
1,272.10
08/28/2018
202341
MN AWWA
ANNUAL CONFERENCE FEES: JAMES NAVRATIL- WTP
255.00
08/28/2018
202342
MOORE, ERIC
REIMB: CLASS B LICENSE RENEWAL- WWTP
23.00
08/28/2018
202343
NERO ENGINEERING LLC
JULY SERVICES: WWTP & WATER STUDIES
4,845.40
08/28/2018
202344
NORTH CENTRAL LABORATORIES
VARIOUS LAB SUPPLIES FOR WWTP
971.40
08/28/2018
202345
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE SUPPLIES
122.94
08/28/2018
202346
NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES FOR STREETS DEPT
37.60
08/28/2018
202347
NORTHERN STATES SUPPLY INC
TRIMMER & BLOWER KITS - WTP
305.00
08/28/2018
202348
NYGAARD INDUSTRIAL PAINTING INC
PARK BENCH REHAB: SAND & PAINT PARK BENCHES
3,500.00
08/28/2018
202349
O'MALLEY CONSTRUCTION, INC.
DOWNTIME & REJECTED READY MIX - CENTURY AVE
4,298.77
08/28/2018
202350
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
176.16
08/28/2018
202351
OENOPHILIA
AUGUST COST OF GOODS - LIQUOR
211.55
08/28/2018
202352
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
115.76
08/28/2018
202353
OFFICE OF MN IT SERVICES
JULY SERVICES - DMV OFFICE
196.00
08/28/2018
202354
OLD DOMINION BRUSH CO, INC.
ODB TRAILER MOUNTED VACUUM DEBRIS COLLECTOR
52,208.33
08/28/2018
202355
OPG-3, INC
LASERFICHE INSTALLS - IT SOFTWARE
2,297.17
08/28/2018
202356
PAULSON, DEB
REIMB: MWOA CONF, BOILER LICENSE RENEWAL
38.24
08/28/2018
202357
PAUSTIS WINE COMPANY
AUGUST COST OF GOODS - LIQUOR
4,023.75
08/28/2018
202358
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING - AUGUST 5-18
5,094.24
08/28/2018
202359
PHILLIPS WINE & SPIRITS
AUGUST COST OF GOODS - LIQUOR
21,991.39
08/28/2018
202360
PIONEER MANUFACTURING CO
ATHLETIC FIELDS: QUICK STRIPE - PARKS DEPT
537.50
08/28/2018
202361
PRIEVE LANDSCAPING & LAWN CARE
PLANT BED WEEDING & CUT SMALL TREES OUT
106.88
08/28/2018
202362
PRO AUTO MN INC.
REPAIRS - ENGINEERING GRAND CHEROKEE
173.34
08/28/2018
202363
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD ANTISCALANT - WTP CHEMICALS
5,369.00
08/28/2018
202364
QT PETROLEUM ON DEMAND LLC
AIRPORT FUEL SYSTEM SOFTWARE
945.00
08/28/2018
202365
QUADE ELECTRIC
SUPPLIES FOR ARENA & CITY CTR - WWTP REPAIR WORK
1,244.50
08/28/2018
202366
QUALITY FLOW SYSTEMS
RENTAL PUMP FOR WWTP OPERATIONS
450.00
08/28/2018
202367
1 RANDY'S BOBCAT SERVICE
BLACK DIRT FOR STREETS & AIRPORT
1,960.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
-----------------
08/28/2018
Check
-----------------
202368
Vendor Name
--------- ----------------- ----- ------------------------------
REINER ENTERPRISES INC
Description
------------------------------------ -------- ---- ---------- ------ -----------
CREEKSIDE - HAUL MATERIAL FROM ST. CLOUD SITE
Amount
----------------------
4,003.87
08/28/2018
202369
ROY NORDENSTROM & SONS, INC.
INSTALL FLANGE & COUPLER - WTP
2,400.00
08/28/2018
202370
SCHAEFFER MFG CO
CITROL- CLEANING SUPPLIES FOR WWTP
495.50
08/28/2018
202371
SEPPELT, MILES
REIMB: MEAL FOR MTG, BATTERIES
9.23
08/28/2018
202372
SIMONSON LUMBER CO
NORTHWOODS DUGOUT: 4X4 -8 TREATED GROUND
29.90
08/28/2018
202373
SITEONE LANDSCAPE SUPPLY
TURF REPLACEMENT - 3 BASEBALL FIELDS
7,400.95
08/28/2018
202374
SOUTHERN WINE & SPIRITS OF MN
AUGUST COST OF GOODS - LIQUOR
5,772.51
08/28/2018
202375
SPRING LAKE ENGINEERING
SCADA ASSESSMENT FOR WWTP/ RADIO REPLACEMENT
5,696.30
08/28/2018
202376
STANDARD PRINTING-N-MAILING
AUGUST UTILITY BILL PROCESSING/MAILING
1,115.91
08/28/2018
202377
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
302.78
08/28/2018
202378
STEVENS ENGINEERS INC
CIVIC ARENA CONCEPTUAL DESIGN - FINAL EXPENSE
1,425.00
08/28/2018
202379
STREICH TRUCKING
CREEKSIDE FREIGHT - VARIOUS LOCATIONS
15,265.00
08/28/2018
202380
SUN LIFE FINANCIAL
August Admin Fees
6,704.00
08/28/2018
202381
THOMSON REUTERS-WEST
JULY WEST INFO CHARGES - LEGAL
4,065.81
08/28/2018
202382
TITAN MACHINERY
UNIT#969: RELAY - STREETS
129.50
08/28/2018
202383
TITAN MACHINERY
UNIT#969: THERMOSTAT SWITCH - STREETS
144.21
08/28/2018
202384
TOWN & COUNTRY TIRE
UNIT #469: TRAILER TUBE - AIPORT
10.71
08/28/2018
202385
TREBIL, BARRY
UB refund for account: 2-035-6350-8-02
26.56
08/28/2018
202386
TRI COUNTY WATER
BOTTLE WATER DELIVERY - POLICE
117.50
08/28/2018
202387
TRUE BRANDS
UNIVERSAL BEER RINGS - LIQUOR STOCKING SUPPLY
159.57
08/28/2018
202388
UNITED FARMERS COOP
SUPER UNLEADED FUEL FOR HATS SYSTEM
21,583.21
08/28/2018
202389
UNUM LIFE INSURANCE CO OF AMERICA
September Life Insurance
2,313.37
08/28/2018
202390
VER-TECH SOLUTIONS & SERVICES
RENTAL DISHMACHINE - SENIOR DINING
69.95
08/28/2018
202391
VERIZON WIRELESS
JUL 03 - AUG 02 SERVICES
38.07
08/28/2018
202392
VESSCO INC
TRANSFER PUMP - WWTP
238.05
08/28/2018
202393
VIKING BEER
AUGUST COST OF GOODS - LIQUOR
5,783.55
08/28/2018
202394
VIKING COCA COLA
AUGUST COST OF GOODS - LIQUOR
161.15
08/28/2018
202395
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL 7/16 - 7/31'18
6,618.41
08/28/2018
202396
WEST CENTRAL SANITATION INC.
JULY REFUSE HAULING SERVICE
48,090.91
08/28/2018
202397
WEST CENTRAL SHREDDING
AUGUST SHREDDING SERVICE - POLICE & CITY CENTER
50.00
08/28/2018
202398
WILKENS INDUSTRIES
WALKING FLOOR TRAILER REPAIR PARTS - CREEKSIDE
342.24
08/28/2018
202399
WINE MERCHANTS INC
AUGUST COST OF GOODS - LIQUOR
567.66
08/28/2018
202400
WM MUELLER & SONS
2018 STREET PATCHING & REPAIR WORK
10,591.78
08/28/2018
202401
WRS IMPORTS LLC
AUGUST COST OF GOODS - LIQUOR
3,834.00
08/28/2018
202402
ZEP SALES AND SERVICE
CHERRY BOMP, PROTECT ALL, ZEPLON AERO - STREETS
513.36
Total- Check Disbursements:
$ 1,121,548.98
Department Purchasing Card Activity - July 2018
Date
Dept
Vendor Name
Description
Amount
07/19/2018
ADMIN
INTAB LLC
Election Supplies
610.92
07/23/2018
ADMIN
MINNESOTA CONTINUING LEGAL EDUCATIO
Legal Publication MN DWI Deskbook
201.00
07/11/2018
FINANCE
CASH WISE
Supplies for Directors Picnic
270.55
07/18/2018
FINANCE
MINNESOTAGFOA
2018 MNGFOA Annual Conference -Justin
210.00
07/18/2018
FINANCE
MINNESOTAGFOA
2018 MNGFOA Annual Conference -Andy
210.00
07/02/2018
IT
AMAZON
Ink for inspections printers
76.78
07/03/2018
IT
AMAZON
Ink for inspections printers
74.52
07/04/2018
IT
AMAZON
Ergonomic mouse for JJ
31.13
07/09/2018
IT
SOLARWINDS
Dameware remote support
204.00
07/17/2018
IT
AVTECH SOFTWARE INC
Room alert support
99.95
07/17/2018
IT
LEAGUELINEUP
League Lineup support
299.95
07/25/2018
IT
AMAZON
Laptop battery for Ryan Ellenson (HUC)
43.15
07/13/2018
PLANNING
WHOLESALE GLASS & SUPPLIES
special strike for panic door hardware
26.03
07/31/2018
PLANNING
AMAZON
doo r exit a la rm pa rts
143.25
07/31/2018
PLANNING
AMAZON
ceilingtile
91.89
07/02/2018
FIRE
SHOPKO
Plastic tote for ice machine
23.97
07/04/2018
FIRE
CASH WISE
bottled drinking water
106.23
07/30/2018
FIRE
CASH WISE
Water, directors picnic supplies, first -aid supplies.
31.04
07/04/2018
PRCE
GREEN PAPER PRODUCTS
CUPS AND Lids
714.20
07/09/2018
PRCE
CASH WISE
Soy Milk and Yogurt
36.64
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
---- --------------
07/10/2018
Check
-----------------
PRCE
Vendor Name
-------------------------------------------------------------
LIFEGUARD STORE, THE
Description
---------------------------------------------------------------------------
Swim Trunks
Amount
----------------------
337.50
07/11/2018
PRCE
SUGAR LAKE LODGE
Lodging
308.59
07/11/2018
PRCE
SUGAR LAKE LODGE
Lodging
383.29
07/11/2018
PRCE
SUGAR LAKE LODGE
Lodging
308.58
07/12/2018
PRCE
EDGIE DESIGNS
Tandem Trolley
285.29
07/12/2018
PRCE
ZIPLINEGEAR
Carabinerfor Zip Line
116.65
07/16/2018
PRCE
FRAUD-TRACFONE PHONES
Final Credit for fraudulent activity in June
(17.50)
07/16/2018
PRCE
TWINS BALLPARK LLC
Twins Tickets
374.00
07/16/2018
PRCE
CASH WISE
Ice Cream Novelties
56.62
07/19/2018
PRCE
ZIPLINEGEAR
Bungee Cord
65.76
07/27/2018
PRCE
FIRST AID SUPPLIES ONLINE
First Aid Supplies
235.39
07/27/2018
PRCE
EPIC SPORTS, INC.
Soccer Jerseys
784.49
07/30/2018
PRCE
AMAZON
Assorted pens and markers
16.25
07/30/2018
PRCE
AMAZON
1250 Solo Cups
43.70
07/11/2018
PUB WKS
MID STATES SUPPLY INC
Water Treatment Plant - Victaulic Fittings
615.19
07/12/2018
PUB WKS
CSWEA
Utility Management Workshop -Tim Gratke
40.00
07/17/2018
PUB WKS
M&M DISTRIBUTION LLC
Asphalt Repair Patch Material
79.99
07/17/2018
PUB WKS
PAYPAL
WWTF PLC Module Replacement
330.00
07/20/2018
PUB WKS
M&M DISTRIBUTION LLC
Asphalt Tack Coat Material
39.99
07/27/2018
PUB WKS
POLLUTION CONTROL AGENCY
MPCA Construction SW Permint- 1-4/1318-04
400.00
07/02/2018
CREEKSIDE
PRINCE CORP
Booth Fee for Prince Distributing Fall booking show
2,550.00
07/12/2018
CREEKSIDE
SPS COMMERCE
June SPS fees for June- UH, ACE, Bomgaars
269.25
07/13/2018
CREEKSIDE
KELLY REGISTRATION SYSTEM
North Dakota Fertilizer Distributor License Renewal
107.00
07/02/2018
LIQUOR
FACEBOOK
Facebook ads
9.44
07/02/2018
LIQUOR
FACEBOOK
facebook ads
36.18
07/06/2018
LIQUOR
ENVELOPES.COM
gift card envelopes
42.61
07/09/2018
LIQUOR
MENARDS HUTCHINSON
replacement light bulbs
120.26
07/16/2018
LIQUOR
RETAIL INFORMATION TEC
monthly Card Defender fee
42.75
07/18/2018
LIQUOR
MENARDS HUTCHINSON
General operating supplies
62.61
07/18/2018
LIQUOR
H UTCH I NSO N ACE
replacement filter for water cooler
16.10
07/23/2018
LIQUOR
EIG CONSTANTCONTACT.COM
Constant Contact email advertising
70.00
07/26/2018
LIQUOR
AMAZON
Labels for keg registration printer
47.87
07/10/2018
EDA
IEDC ONLINE
Dinner Receipt credit from prior billing
(50.00)
07/13/2018
EDA
HUTCHINSON ACE
Glass cleaner
3.21
07/23/2018
EDA
MENARDS HUTCHINSON
Lamp for conference room
41.75
07/27/2018
EDA
SUBWAY
Lunches for EDA Board meeting
73.83
Total- Purchasing Cards
$ 11,751.84
GRAND TOTAL
$ 1,133,300.82
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 8/15/18 - 8/28/18
Check Date
---- --------------
08/28/2018
Check
------------------
202242
Vendor Name
--------------------------------------------------------------
CROW RIVER GLASS INC.
Description
--------------------------------------------------------------------------
TRUCK #289: BACKLITE KIT & LABOR
Amount
-----------------------
290.82
08/28/2018
202244
CROW RIVER SIGNS
VEHICLE GRAPHICS FOR UNIT# 10 CHEVY POLI
775.00
Total- Check Disbursements:
$ 1,065.82
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION T(�
Department: EDA
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Warrior Manufacturing is planning a 25,000 square foot expansion of their facility here in Hutchinson.
To offset the costs of needed soil corrections and make the Hutchinson site economically competitive with other
potential sites in Nebraska and North Dakota, the EDA is proposing that an Economic Development Tax Increment
Financing (TIF) District be created to help offset certain project costs.
The TIF District would reimburse the Warrior Mfg for certain costs related to site work, utilities, parking lots, driveways,
landscaping and lighting.
Enclosed in your Council packet please find:
1. Tax Increment Financing District Overview
2. TIF Plan "Modification to the Development Program for Development District No. 4 and the Tax Increment
Financing Plan for the establishment of Tax Increment Financing District No. 4-20 (an economic development district)"
3. Resolution adopting the TIF Plan
4. Resolution authorizing an inter -fund loan (to cover the costs of establishing the TIF District)
At the public hearing, staff will provide a report on the project and the proposed TIF District.
The EDA Board has reviewed this proposal and are recommending approval.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of resolution adopting the TIF Plan
Approval of the resolution authorizing the inter -fund loan
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Tax Increment Financing District Overview
City of Hutchinson
Tax Increment Financing District No. 4-20
The following summary contains an overview of the basic elements of the Tax Increment Financing Plan
for Tax Increment Financing District No. 4-20. More detailed information on each of these topics can be
found in the complete Tax Increment Financing Plan.
Proposed action: Establishment of Tax Increment Financing District No. 4-20 (the "District")
and the adoption of a Tax Increment Financing Plan (the "TIF Plan").
Modification to the Development Program for Development District No. 4
includes the establishment of Tax Increment Financing District No. 4-20, which
represents a continuation of the goals and objectives set forth in the
Development Program for Development District No. 4.
Type of TIF District: An Economic Development District
Parcel Numbers: 23.470.0010
Proposed The proposed District will assist Warrior Manufacturing in constructing a
Development: 22,400 square foot tip -up concrete warehouse and receiving facility adjacent to
their existing manufacturing facility including a drive -through unloading bay.
Total new construction will be 24,800 square feet.
Maximum duration: The duration of the District will be 8 years from the date of receipt of the first
increment (9 years of increment). The City expects the date of first tax
increment to be 2020. It is estimated that the District, including any
modifications of the TIF Plan for subsequent phases or other changes, would
terminate after December 31, 2028, or when the TIF Plan is satisfied.
Estimated annual tax Up to $50,132
increment:
IS EHLERS
LEADER$ IN PUBLIC FINANCE
Authorized uses: The TIF Plan contains a budget that authorizes the maximum amount that
may be expended:
Land/Building Acquisition............
Site Improvements/Preparation.....
Utilities..........................................
Other Qualifying Improvements ...
Administrative Costs (Lip to 10%).
PROJECT COSTS TOTAL ..........
Interest..........................................
PROJECT COSTS TOTAL.......
See Subsection 2-10, on page 2-5 of the TIF Plan for the full budget
authorization.
Form of financing: The project is proposed to be financed by a pay-as-you-go note to the
Developer and an interfund loan for possible administrative costs.
Administrative fee: Up to 10% of annual increment, if costs are justified.
Interfund Loan If the City wants to pay for administrative expenditures from a tax increment
Requirement: fund, it is recommended that a resolution authorizing a loan from another
fund be passed PRIOR to, or within 60 days of, the issuance of the check.
4 Year Activity Rule After four years from the date of certification of the District one of the
(§ 469.176 Subd. 6) following activities must have been commenced on each parcel in the District:
• Demolition
• Rehabilitation
• Renovation
• Other site preparation (not including utility services such as sewer and
water)
If the activity has not been started by approximately May 2020, no additional
tax increment may be taken from that parcel until the commencement of a
qualifying activity.
5 Year Rule Within 5 years of certification revenues derived from tax increments must be
(§ 469.1763 Subd. 3) expended or obligated to be expended.
Any obligations in the District made after approximately May 2025, will not
be eligible for repayment from tax increments.
The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required
pursuant to M.S., Section 469.175, Subd. 3, are included in Exhibit A of the City resolution.
Page 2
40 EHLERS
LL1UER$ IN PUBLIC FJNAN�E
MAP OF DEVELOPMENT DISTRICT NO. 1 AND
TAX INCREMENT FINANCING DISTRICT NO. 1-20
Page 3
40 EHLERS
LL1UER$ IN PUBLIC FJNAN�E
As of August 23, 2018
Draft for Public Hearing
Modification to the Development Program
for Development District No. 4
and the
Tax Increment Financing Plan
for the establishment of
Tax Increment Financing District No. 4-20
(an economic development district)
within
Development District No. 4
City of Hutchinson
McLeod County
State of Minnesota
Public Hearing: August 28, 2018
Adopted:
IS FREERS
Prepared by: EHLERS & ASSOCIATES, INC.
3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105
651-697-8500 fax: 651-697-8555 www.ehlers-inc.com
Table of Contents
(for reference purposes only)
Section 1 - Modification to the Development Program
for Development District No. 4............................................. 1-4
Foreword............................................................. 1-4
Section 2 - Tax Increment Financing Plan
for Tax Increment Financing District No. 4-20.................................
2-1
Subsection 2-1.
Foreword ...............................................
2-1
Subsection 2-2.
Statutory Authority ........................................
2-1
Subsection 2-3.
Statement of Objectives ...................................
2-1
Subsection 2-4.
Development Program Overview ............................
2-1
Subsection 2-5.
Description of Property in the District and Property To Be Acquired
. 2-2
Subsection 2-6.
Classification of the District .................................
2-2
Subsection 2-7.
Duration and First Year of Tax Increment of the District ...........
2-3
Subsection 2-8.
Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment
and Notification of Prior Planned Improvements ................
2-3
Subsection 2-9.
Sources of Revenue/Bonds to be Issued ......................
2-4
Subsection 2-10.
Uses of Funds ...........................................
2-5
Subsection 2-11.
Business Subsidies .......................................
2-5
Subsection 2-12.
County Road Costs .......................................
2-6
Subsection 2-13.
Estimated Impact on Other Taxing Jurisdictions .................
2-7
Subsection 2-14.
Supporting Documentation .................................
2-8
Subsection 2-15.
Definition of Tax Increment Revenues ........................
2-8
Subsection 2-16.
Modifications to the District .................................
2-9
Subsection 2-17.
Administrative Expenses ...................................
2-9
Subsection 2-18.
Limitation of Increment ...................................
2-10
Subsection 2-19.
Use of Tax Increment ....................................
2-11
Subsection 2-20.
Excess Increments ......................................
2-11
Subsection 2-21.
Requirements for Agreements with the Developer ..............
2-12
Subsection 2-22.
Assessment Agreements .................................
2-12
Subsection 2-23.
Administration of the District ...............................
2-12
Subsection 2-24.
Annual Disclosure Requirements ...........................
2-12
Subsection 2-25.
Reasonable Expectations .................................
2-13
Subsection 2-26.
Other Limitations on the Use of Tax Increment .................
2-13
Subsection 2-27.
Summary ..............................................
2-13
Appendix A
Project Description...................................................... A-1
Appendix B
Map(s) of Development District No. 4 and the District ........................... B-1
Appendix C
Description of Property to be Included in the District ............................ C-1
Appendix D
Estimated Cash Flow for the District ........................................ D-1
Appendix E
Minnesota Business Assistance Form ....................................... E-1
Appendix F
Findings Including But/For Qualifications ..................................... F-1
Section 1 - Modification to the Development Program
for Development District No. 4
Foreword
The following text represents a Modification to the Development Program for Development District No. 4.
This modification represents a continuation of the goals and objectives set forth in the Development Program
for Development District No. 4. Generally, the substantive changes include the establishment of Tax
Increment Financing District No. 4-20.
For further information, a review of the Development Program for Development District No. 4, is
recommended. It is available from the City Administrator or Economic Development Director at the City of
Hutchinson. Other relevant information is contained in the Tax Increment Financing Plans for the Tax
Increment Financing Districts located within Development District No. 4.
City of Hutchinson Modification to the Development Program for Development District No. 4 1-4
Section 2 - Tax Increment Financing Plan
for Tax Increment Financing District No. 4-20
Subsection 2-1. Foreword
The City of Hutchinson (the "City"), staff and consultants have prepared the following information to
expedite the establishment of Tax Increment Financing District No. 4-20 (the "District"), a redevelopment
tax increment financing district, located in Development District No. 4.
Subsection 2-2. Statutory Authority
Within the City, there exist areas where public involvement is necessary to cause development or
redevelopment to occur. To this end, the City has certain statutory powers pursuant to Minnesota Statutes
("M.S.'), Sections 469.124 to 469.134, inclusive, as amended, and M.S., Sections 469.174 to 469.1794,
inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs
related to this project.
This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant
information is contained in the Modification to the Development Program for Development District No. 4.
Subsection 2-3. Statement of Objectives
The District currently consists of one parcel of land and adjacent and internal rights -of -way. The District is
being created to help facilitate Warrior Manufacturing constructing a 22,400 square foot tip -up concrete
warehouse and receiving facility in the City. Please see Appendix A for further District information. The
City has not entered into an agreement at the time of preparation of this TIF Plan, but development is likely
to occur in 2018. This TIF Plan is expected to achieve many of the objectives outlined in the Development
Program for Development District No. 4.
The activities contemplated in the Modification to the Development Program and the TIF Plan do not
preclude the undertaking of other qualified development or redevelopment activities. These activities are
anticipated to occur over the life of Development District No. 4 and the District.
Subsection 2-4. Development Program Overview
1. Property to be Acquired - Property located within the District may be acquired by the City
and is further described in this TIF Plan.
2. Relocation - Relocation services, to the extent required by law, are available pursuant to
M.S., Chapter 117 and other relevant state and federal laws.
3. Upon approval of a developer's plan relating to the project and completion of the necessary
legal requirements, the City may sell to a developer selected properties that it may acquire
within the District or may lease land or facilities to a developer.
4. The City may perform or provide for some or all necessary acquisition, construction,
relocation, demolition, and required utilities and public street work within the District.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-1
Subsection 2-5. Description of Property in the District and Property To Be Acquired
The District encompasses all property and adjacent rights -of -way and abutting roadways identified by the
parcels listed in Appendix C of this TIF Plan. Please also see the map in Appendix B for further information
on the location of the District.
The City does not own the property to be included in the District. The property is owned by Silver Lake
Capital Partners.
Subsection 2-6. Classification of the District
The City, in determining the need to create a tax increment financing district in accordance with M.S.,
Sections 469.174 to 469.1794, as amended, inclusive, finds thatthe District, to be established, is an economic
development district pursuant to M.S., Section 469.174, Subd. 12 as defined below:
"Economic development district" means a type of tax increment financing district which consists of any
project, or portions of a project, which the authority finds to be in the public interest because:
(1) it will discourage commerce, industry, or manufacturing from moving their operations
to another state or municipality;
(2) it will result in increased employment in the state;
(3) it will result in preservation and enhancement of the tax base of the state.
The District is in the public interest because it will meet the statutory requirement from clause 2 and 3.
Pursuant to M.S., Section 469.176, Subd. 4c, revenue derived from tax increment from an economic
development district may not be used to provide improvements, loans, subsidies, grants, interest rate
subsidies, or assistance in any form to developments consisting of buildings and ancillary facilities, if more
than 15 percent of the buildings and facilities (determined on the basis of square footage) are used for a
purpose other than:
(1) The manufacturing or production of tangible personal property, including processing resulting
in the change in condition of the property;
(2) Warehousing, storage, and distribution of tangible personal property, excluding retail sales;
(3) Research and development related to the activities listed in items (1) or (2);
(4) Telemarketing if that activity is the exclusive use of the property;
(5) Tourism facilities;
(6) Space necessary for and related to the activities listed in items (1) to (5)
(6) A workforce housing project that satisfies certain requirements.
In meeting the statutory criteria the City relies on the following facts and findings:
The facilities in the District meet the conditions of Purposes 1, 2 and 6.
The District is being created to assist Warrior Manufacturing in the construction of a 22,400 square foot
building. The proposed facility will be used by Warrior Manufacturing as a warehouse and receiving facility.
The addition will feature a drive -through unloading bay equipped with an overhead crane for the unloading
of steel.
Pursuant to M.S., Section 469.176, Subd. 7, the District does not contain any parcel or part of a parcel that
qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-2
payable in any of the five calendar years before the filing of the request for certification of the District.
Subsection 2-7. Duration and First Year of Tax Increment of the District
Pursuant to M.S., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration and first year of tax
increment of the District must be indicated within the TIF Plan. Pursuant to M. S., Section 469.176, Subd. I b.,
the duration of the District will be 8 years after receipt of the first increment by the City (a total of 9 years
of tax increment). The City elects to receive the first tax increment in 2020, which is no later than four years
following the year of approval of the District. Thus, it is estimated that the District, including any
modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2028, or when
the TIF Plan is satisfied. The City reserves the right to decertify the District priorto the legally required date.
Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment and Notification of Prior Planned Improvements
Pursuant to M.S., Section 469.174, Subd. 7 andM. S., Section 469.177, Subd. ],the Original Net Tax Capacity
(ONTC) as certified for the District will be based on the market values placed on the property by the assessor
in 2018 for taxes payable 2019.
Pursuant to M.S., Section 469.177, Subds. I and 2, the County Auditor shall certify in each year (beginning
in the payment year 2019) the amount by which the original value has increased or decreased as a result of
Change in tax exempt status of property;
Reduction or enlargement of the geographic boundaries of the district;
Change due to adjustments and negotiated or court -ordered abatements;
Change in the use of the property and classification;
Change in state law governing class rates; or
Change in previously issued building permits.
In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTO, no
value will be captured and no tax increment will be payable to the City.
The original local tax rate for the District will be the local tax rate for taxes payable 2019, assuming the
request for certification is made before June 30, 2019. The ONTC and the Original Local Tax Rate for the
District appear in the table below.
Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated
Captured Net Tax Capacity (CTC) of the District, within Development District No. 4, upon completion of
the projects within the District, will annually approximate tax increment revenues as shown in the table
below. The City requests 100 percent ofthe available increase in tax capacity for repayment of its obligations
and current expenditures, beginning in the tax year payable 2021. The Project Tax Capacity (PTC) listed is
an estimate of values when the projects within the District are completed.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-3
Project Estimated Tax Capacity upon Completion (PTC) $86,579
Original Estimated Net Tax Capacity (ONTO) $54,346
Estimated Captured Tax Capacity (CTC) $32,233
Original Local Tax Rate 1.56094 Pay 2019
Estimated Annual Tax Increment (CTC x Local Tax Rate) $50,314
Percent Retained by the City 100%
Tax capacity includes a 3.0% inflation factor for the duration of the District. The tax capacity included in this
chart is the estimated tax capacity of the District in year 8. The tax capacity of the District in year one is
estimated to be $68,346.
Pursuant to M.S., Section 469.177, Subd. 4, the City shall, after a due and diligent search, accompany its
request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S.,
Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which
building permits have been issued during the eighteen (18) months immediately preceding approval of the
TIF Plan by the municipality pursuant to M.S., Section 469.175, Subd. 3. The County Auditor shall increase
the original net tax capacity of the District by the net tax capacity of improvements for which a building
permit was issued.
The City has reviewed the area to be included in the District and found no parcels for which building
permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the
City.
Subsection 2-9. Sources of Revenue/Bonds to be Issued
The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax
increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As
presently proposed, the projects within the District will be financed by a pay-as-you-go note. Any refunding
amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not
obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that
such action is in the best interest of the City.
The total estimated tax increment revenues for the District are shown in the table below:
SOURCES OF FUNDS TOTAL
Tax Increment $320,000
Interest $32,000
Land Sale Proceeds/Lease Revenue $0
TOTAL $352,000
The City may issue bonds (as defined in the TIF Act) secured in whole or in part with tax increments from
the District in a maximum principal amount of $285,000. Such bonds maybe in the form of pay-as-you-go
notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-4
indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval.
Subsection 2-10. Uses of Funds
Currently under consideration for the District is a proposal to facilitate the Warrior Manufacturing will be
constructing a 22,400 square foot tip -up concrete warehouse and receiving facility.. The City has determined
that it will be necessary to provide assistance to the project(s) for certain District costs, as described. The City
has studied the feasibility of the development or redevelopment of property in and around the District. To
facilitate the establishment and development or redevelopment of the District, this TIF Plan authorizes the
use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs
and uses of funds associated with the District is outlined in the following table.
USES OF TAX INCREMENT FUNDS TOTAL
Land/Building Acquisition $0
Site Improvements/Preparation $253,000
Utilities $0
Other Qualifying Improvements $0
Administrative Costs (up to 10%) $32,000
PROJECT COST TOTAL $285,000
Interest $67,000
PROJECT AND INTEREST COSTS TOTAL $352,000
The total project cost, including financing costs (interest) listed in the table above does not exceed the total
projected tax increments for the District as shown in Subsection 2-9.
Estimated costs associated with the District are subject to change among categories without a modification
to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed,
without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant
to M.S., Section 469.1763, Subd. 2, no more than 25 percent of the tax increment paid by property within the
District will be spent on activities related to development or redevelopment outside of the District but within
the boundaries of Development District No. 4 (including administrative costs, which are considered to be
spent outside of the District) subject to the limitations as described in this TIF Plan.
Subsection 2-11. Business Subsidies
Pursuant to M.S., Section 116J.993, Subd. 3, the following forms of financial assistance are not considered
a business subsidy:
(1) A business subsidy of less than $150,000;
(2) Assistance that is generally available to all businesses or to a general class of similar businesses,
such as a line of business, size, location, or similar general criteria;
(3) Public improvements to buildings or lands owned by the state or local governmentthat serve a public
purpose and do not principally benefit a single business or defined group of businesses at the time
the improvements are made;
(4) Redevelopment property polluted by contaminants as defined in M.S., Section 116J.552, Subd. 3;
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-5
(5)
(6)
(7)
(8)
Assistance provided for the sole purpose of renovating old or decaying building stock or bringing
it up to code and assistance provided for designated historic preservation districts, provided that the
assistance is equal to or less than 50% of the total cost;
Assistance to provide job readiness and training services if the sole purpose of the assistance is to
provide those services;
Assistance for housing;
Assistance for pollution control or abatement, including assistance for a tax increment financing
hazardous substance subdistrict as defined under M.S., Section 469.174, Subd. 23;
Assistance for energy conservation;
Tax reductions resulting from conformity with federal tax law;
Workers' compensation and unemployment insurance;
Benefits derived from regulation;
Indirect benefits derived from assistance to educational institutions;
Funds from bonds allocated under chapter 474A, bonds issued to refund outstanding bonds, and
bonds issued for the benefit of an organization described in section 501 (c) (3) of the Internal
Revenue Code of 1986, as amended through December 31, 1999;
Assistance for a collaboration between a Minnesota higher education institution and a business;
Assistance for a tax increment financing soils condition district as defined under M.S., Section
469.174, Subd. 19;
Redevelopment when the recipient's investment in the purchase of the site and in site preparation
is 70 percent or more of the assessor's current year's estimated market value;
General changes in tax increment financing law and other general tax law changes of a principally
technical nature;
Federal assistance until the assistance has been repaid to, and reinvested by, the state or local
government agency;
(20) Funds from dock and wharf bonds issued by a seaway port authority;
(21) Business loans and loan guarantees of $150,000 or less;
(22) Federal loan funds provided through the United States Department of Commerce, Economic
Development Administration; and
(23) Property tax abatements granted under M.S., Section 469.1813 to property that is subject to
valuation under Minnesota Rules, chapter 8100.
The City will comply with M.S., Sections 116J.993 to 116J.995 to the extent the tax increment assistance
under this TIF Plan does not fall under any of the above exemptions.
Subsection 2-12. County Road Costs
Pursuant to M.S., Section 469.175, Subd. la, the county board may require the City to pay for all or part of
the cost of county road improvements if the proposed development to be assisted by tax increment will, in
the judgment of the county, substantially increase the use of county roads requiring construction of road
improvements or other road costs and if the road improvements are not scheduled within the next five years
under a capital improvement plan or within five years under another county plan.
If the county elects to use increments to improve county roads, it must notify the City within forty-five days
of receipt of this TIF Plan. In the opinion of the City and consultants, the proposed development outlined
in this TIF Plan will have little or no impact upon county roads, therefore the TIF Plan was not forwarded to
the county 45 days prior to the public hearing. The City is aware that the county could claim that tax
increment should be used for county roads, even after the public hearing.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-6
Subsection 2-13. Estimated Impact on Other Taxing Jurisdictions
The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF
Plan would occur without the creation of the District. However, the City has determined that such
development or redevelopment would not occur "but for" tax increment financing and that, therefore, the
fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as
follows if the "but for" test was not met:
IMPACT ON TAX BASE
2017/Pay 2018
Estimated Captured
Total Net
Tax Capacity (CTC) Percent of CTC
Tax Capacity
Upon Completion
to Entity Total
McLeod County
37,143,094
32,233
0.0868%
City of Hutchinson
9,999,135
32,233
0.3224%
Hutchinson Public Schools
15,940,908
32,233
0.2022%
ISD No. 423
IMPACT ON TAX RATES
Pay 2018
Percent
Potential
Extension Rates
of Total
CTC
Taxes
McLeod County
0.561340
35.96%
32,233
18,094
City of Hutchinson
0.711410
45.58%
32,233
22,931
Hutchinson Public Schools
0.252110
16.15%
32,233
8,126
ISD No. 423
Other
0.036080
2.31%
32,233
1,163
Total
1.560940
100.00%
50,314
The estimates listed above display the captured tax capacity when all construction is completed. The tax rate
used for calculations is the actual Pay 2018 rate. The total net capacity for the entities listed above are based
on actual Pay 2018 figures. The District will be certified under the actual Pay 2019 rates, which were
unavailable at the time this TIF Plan was prepared.
Pursuant to M.S. Section 469.175 Subd. 2(b):
(1) Estimate of total tax increment. It is estimated that the total amount of tax increment that will be
generated over the life of the District is $320,000;
(2) Probable impact of the District on city provided services and ability to issue debt. An impact of the
District on police protection is expected. With any addition of new residents or businesses, police
calls for service will be increased. New developments add an increase in traffic, and additional
overall demands to the call load. The City does not expect that the proposed development, in and
of itself, will necessitate new capital investment.
The probable impact ofthe District on fire protection is not expected to be significant. Typically new
buildings generate few calls, if any, and are of superior construction. The existing buildings, which
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-7
will be eliminated by the new development, have public safety concerns that include several
unprotected old buildings with issues such as access, hydrant locations, and converted structures
The impact of the District on public infrastructure is expected to be minimal. The development is
not expected to significantly impact any traffic movements in the area. The current infrastructure for
sanitary sewer, storm sewer and water will be able to handle the additional volume generated from
the proposed development. Based on the development plans, there are no additional costs associated
with street maintenance, sweeping, plowing, lighting and sidewalks. However, lighting operating
costs are yet to be determined. The development in the District is expected to contribute to sanitary
sewer (SAC) and water (WAC) connection fees.
The probable impact of any District general obligation tax increment bonds on the ability to issue
debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any
general obligation debt issued in relation to this project, therefore there will be no impact on the
City's ability to issue future debt or on the City's debt limit.
(3) Estimated amount of tax increment attributable to school district levies. It is estimated that the
amount of tax increments over the life of the District that would be attributable to school district
levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions
remained the same, is $51,680;
(4) Estimated amount of tax increment attributable to county levies. It is estimated that the amount of
tax increments over the life of the District that would be attributable to county levies, assuming the
county's share of the total local tax rate for all taxing jurisdictions remained the same, is $115,072;
(5) Additional information requested by the county or school district. The City is not aware of any
standard questions in a county or school district written policy regarding tax increment districts and
impact on county or school district services. The county or school district must request additional
information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax
increment financing plan.
No requests for additional information from the county or school district regarding the proposed
development for the District have been received.
Subsection 2-14. Supporting Documentation
Pursuant to M.S. Section 469.175, Subd. I (a), clause 7 the TIF Plan must contain identification and
description of studies and analyses used to make the determination set forth in M.S. Section 469.175, Subd.
3, clause (b)(2) and the findings are required in the resolution approving the District. Following is a list of
reports and studies on file at the City that support the City's findings:
• Letter from Warrior Manufacturing dated August 9, 2018
• Staff memorandum to EDA Board explaining rationale for tax increment financing dated August 16,
2018
• Letter from Larson Building, Inc. documenting soils conditions dated August 23, 2018
Subsection 2-15. Definition of Tax Increment Revenues
Pursuant to M. S., Section 469.174, Subd. 25, tax increment revenues derived from a tax increment financing
district include all of the following potential revenue sources:
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-8
Taxes paid by the captured net tax capacity, but excluding any excess taxes, as computed underM. S.,
Section 469.177;
The proceeds from the sale or lease of property, tangible or intangible, to the extent the property was
purchased by the authority with tax increments;
Principal and interest received on loans or other advances made by the authority with tax increments;
Interest or other investment earnings on or from tax increments;
Repayments or return of tax increments made to the Authority under agreements for districts for
which the request for certification was made after August 1, 1993; and
Subsection 2-16. Modifications to the District
In accordance with M.S., Section 469.175, Subd. 4, any:
Reduction or enlargement of the geographic area of the District, if the reduction does not meet the
requirements of M.S., Section 469.175, Subd. 4(e);
Increase in amount of bonded indebtedness to be incurred;
A determination to capitalize interest on debt if that determination was not a part of the original TIF
Plan;
Increase in the portion of the captured net tax capacity to be retained by the City;
Increase in the estimate ofthe cost ofthe District, including administrative expenses, that will be paid
or financed with tax increment from the District; or
Designation of additional property to be acquired by the City,
shall be approved upon the notice and after the discussion, public hearing and findings required for approval
of the original TIF Plan.
Pursuant to M.S. Section 469.175 Subd. 469, the geographic area of the District may be reduced, but shall not
be enlarged after five years following the date of certification of the original net tax capacity by the county
auditor. If an economic development district is enlarged, the reasons and supporting facts for the
determination that the addition to the district meets the criteria of M.S., Section 469.174, Subd. 12 must be
documented in writing and retained. The requirements of this paragraph do not apply if (1) the only
modification is elimination of parcel(s) from the District and (2) (A) the current net tax capacity of the
parcel(s) eliminated from the District equals or exceeds the nettax capacity ofthose parcel(s) in the District's
original net tax capacity or (B) the City agrees that, notwithstanding M.S., Section 469.177, Subd. 1, the
original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s)
eliminated from the District
The City must notify the County Auditor of any modification to the District. Modifications to the District
in the form of a budget modification or an expansion of the boundaries will be recorded in the TIF Plan.
Subsection 2-17. Administrative Expenses
In accordance with M.S., Section 469.174, Subd. 14, administrative expenses means all expenditures of the
City, other than:
Amounts paid for the purchase of land;
Amounts paid to contractors or others providing materials and services, including architectural and
engineering services, directly connected with the physical development of the real property in the
District;
Relocation benefits paid to or services provided for persons residing or businesses located in the
District;
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-9
4. Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued
pursuant to M.S., Section 469.178; or
5. Amounts used to pay other financial obligations to the extent those obligations were used to finance
costs described in clauses (1) to (3).
For districts for which the request for certification were made before August 1, 1979, or after June 30, 1982,
and before August 1, 2001, administrative expenses also include amounts paid for services provided by bond
counsel, fiscal consultants, and planning or economic development consultants. Pursuant to M.S., Section
469.176, Subd. 3, for districts for which certification was requested before August 1, 2001, no tax increment
shall be used to pay any administrative expenses for a project which exceed ten percent of the total estimated
tax increment expenditures authorized by the tax increment financing plan or the total tax increment
expenditures for the project, whichever is less.
For districts for which certification was requested after July 31, 2001, no tax increment may be used to pay
any administrative expenses for a project which exceed ten percent of total estimated tax increment
expenditures authorized by the TIF Plan orthe total tax increments, as defined in M. S., Section 469.174, Subd.
25, clause (1), from the District, whichever is less.
Increments used to pay for the County's administrative expenses under subdivision 4h are not subject to the
percentage limits of M.S., Section 469.176, Subd. 3. The county may require payment of those expenses by
February 15 of the year following the year the expenses were incurred.
Pursuant to M.S., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently .36
percent) of any increment distributed to the City and the County Treasurer shall pay the amount deducted to
the State Commissioner of Management and Budget for deposit in the state general fund to be appropriated
to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of
examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually
by the Commissioner of Revenue.
Subsection 2-18. Limitation of Increment
The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District
may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow
account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or
redemption date.
Pursuant to M.S., Section 469.176, Subd. 6:
if, after four years from the date of certification of the original net tax capacity of the tax
incrementfinancingdistrictpursuanttoM.S., Section469.177, no demolition, rehabilitation
or renovation of property or other site preparation, including qualified improvement of a
street adjacent to a parcel but not installation of utility service including sewer or water
systems, has been commenced on a parcel located within a tax increment financing district
by the authority or by the owner of the parcel in accordance with the tax incrementfinancing
plan, no additional tax increment may be taken from that parcel, and the original net tax
capacity of that parcel shall be excluded from the original net tax capacity of the tax
increment financing district. If the authority or the owner of the parcel subsequently
commences demolition, rehabilitation or renovation or other sitepreparation on thatparcel
including qualified improvement of a street adjacent to that parcel, in accordance with the
tax increment financingplan, the authority shall certify to the county auditor that the activity
has commenced and the county auditor shall certify the net tax capacity thereof as most
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-10
recently certified by the commissioner of revenue and add it to the original net tax capacity
of the tax incrementfinancing district. The county auditor must enforce the provisions of this
subdivision. The authority must submit to the county auditor evidence that the required
activity has taken place for each parcel in the district. The evidence for a parcel must be
submitted by February I of the fifth year following the year in which the parcel was certified
as included in the district. For purposes of this subdivision, qualified improvements of a
street are limited to (1) construction or opening of a new street, (2) relocation of a street,
and (3) substantial reconstruction or rebuilding of an existing street.
The City or a property owner must improve parcels within the District by approximately August 2022 and
report such actions to the County Auditor.
Subsection 2-19. Use of Tax Increment
The City hereby determines that it will use 100 percent of the captured net tax capacity of taxable property
located in the District for the following purposes:
To pay the principal of and interest on bonds issued to finance a project;
to finance, or otherwise pay the capital and administration costs of Development District No. 4
pursuant to M.S., Sections 469.124 to 469.134;
To pay for project costs as identified in the budget set forth in the TIF Plan;
To finance, or otherwise pay for other purposes as provided in M.S., Section 469.176, Subd. 4;
To pay principal and interest on any loans, advances or other payments made to or on behalf of the
City or for the benefit of Development District No. 4 by a developer;
To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing
the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to
M.S., Chapter 462C. M.S., Sections 469.152 through 469.165, and/or M.S., Sections 469.178; and
To accumulate or maintain a reserve securing the payment when due of the principal and interest on
the tax increment bonds or bonds issued pursuant to M.S., Chapter 462C, M.S., Sections 469.152
through 469.165, and/or M.S., Sections 469.178.
These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other
purposes prohibited by M.S., Section 469.176, Subd. 4.
Tax increments generated in the District will be paid by McLeod County to the City for the Tax Increment
Fund of said District. The City will pay to the developer(s) annually an amount not to exceed an amount as
specified in a developer's agreement to reimburse the costs of land acquisition, public improvements,
demolition and relocation, site preparation, and administration. Remaining increment funds will be used for
City administration (up to 10 percent) and for the costs of public improvement activities outside the District.
Subsection 2-20. Excess Increments
Excess increments, as defined in M.S., Section 469.176, Subd. 2, shall be used only to do one or more of the
following:
1. Prepay any outstanding bonds;
2. Discharge the pledge of tax increment for any outstanding bonds;
3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or
4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-11
proportion to their local tax rates.
The City must spend or return the excess increments under paragraph (c) within nine months after the end
of the year. In addition, the City may, subject to the limitations set forth herein, choose to modify the TIF
Plan in order to finance additional public costs in Development District No. 4 or the District.
Subsection 2-21. Requirements for Agreements with the Developer
The City will review any proposal for private development to determine its conformance with the
Development Program and with applicable municipal ordinances and codes. To facilitate this effort, the
following documents may be requested for review and approval: site plan, construction, mechanical, and
electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any
other drawings ornarrative deemed necessary by the City to demonstrate the conformance ofthe development
with City plans and ordinances. The City may also use the Agreements to address other issues related to the
development.
Pursuant to M.S., Section 469.176, Subd. 5, no more than 25 percent, by acreage, of the property to be
acquired in the project area as set forth in the TIF Plan shall at any time be owned by the City as a result of
acquisition with the proceeds of bonds issued pursuant to M. S., Section 469.178 to which tax increments from
property acquired is pledged, unless prior to acquisition in excess of 25 percent of the acreage, the City
concluded an agreement for the development or redevelopment of the property acquired and which provides
recourse for the City should the development or redevelopment not be completed.
Subsection 2-22. Assessment Agreements
Pursuant to M.S., Section 469.177, Subd. 8, the City may enter into a written assessment agreement in
recordable form with the developer ofproperty within the District which establishes a minimum market value
of the land and completed improvements for the duration of the District. The assessment agreement shall be
presented to the County Assessor who shall review the plans and specifications for the improvements to be
constructed, review the market value previously assigned to the land upon which the improvements are to be
constructed and, so long as the minimum market value contained in the assessment agreement appears, in the
judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the minimum
market value agreement.
Subsection 2-23. Administration of the District
Administration of the District will be handled by the City Administrator
Subsection 2-24. Annual Disclosure Requirements
Pursuant to M. S., Section 469.175, Subds. 5, 6, and 6b the City must undertake financial reporting for all tax
increment financing districts to the Office of the State Auditor, County Board and County Auditor on or
before August 1 of each year. M.S., Section 469.175, Subd. 5 also provides that an annual statement shall be
published in a newspaper of general circulation in the City on or before August 15.
If the City fails to make a disclosure or submit a report containing the information required by M.S., Section
469.175 Subd. 5 and Subd. 6, the Office of the State Auditor will direct the County Auditor to withhold the
distribution of tax increment from the District.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-12
Subsection 2-25. Reasonable Expectations
As required by the TIF Act, in establishing the District, the determination has been made that the anticipated
development would not reasonably be expected to occur solely through private investment within the
reasonably foreseeable future and that the increased market value ofthe site that could reasonably be expected
to occur without the use of tax increment financing would be less than the increase in the market value
estimated to result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF Plan. In making said
determination, reliance has been placed upon written representation made by the developer to such effects
and upon City staff awareness of the feasibility of developing the project site(s) within the District. A
comparative analysis of estimated market values both with and without establishment of the District and the
use of tax increments has been performed as described above. Such analysis is included with the cashflow
in Appendix D, and indicates that the increase in estimated market value of the proposed development (less
the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the
District and the use of tax increments.
Subsection 2-26. Other Limitations on the Use of Tax Increment
General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF
Plan. The revenues shall be used to finance, or otherwise pay the capital and administration costs of
Development District No. 4 pursuant to M.S., Sections 469.124 to 469.134. Tax increments may not be
used to circumvent existing levy limit law. No tax increment may be used for the acquisition,
construction, renovation, operation, or maintenance of a building to be used primarily and regularly for
conducting the business of a municipality, county, school district, or any other local unit of government
or the state or federal government. This provision does not prohibit the use of revenues derived from tax
increments for the construction or renovation of a parking structure.
2. Pooling Limitations. At least 80 percent of tax increments from the District must be expended on
activities in the District or to pay bonds, to the extent that the proceeds ofthe bonds were used to finance
activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not
more than 20 percent of said tax increments may be expended, through a development fund or otherwise,
on activities outside of the District except to pay, or secure payment of, debt service on credit enhanced
bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they
were solely for activities outside of the District.
Five Year Limitation on Commitment of Tax Increments. Revenues derived from tax increments paid
by properties in the District shall be deemed to have satisfied the 75 percent test set forth in paragraph
(2) above only if the five year rule set forth in M.S., Section 469.1763, Subd. 3, has been satisfied; and
beginning with the sixth year following certification ofthe District, 75 percent of said tax increments that
remain after expenditures permitted under said five year rule must be used only to pay previously
committed expenditures or credit enhanced bonds as more fully set forth in M. S., Section 469.1763, Subd.
5.
Subsection 2-27. Summary
The City of Hutchinson is establishing the District to preserve and enhance the tax base, and provide
employment opportunities in the City. The TIF Plan for the District was prepared by Ehlers & Associates,
Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105, telephone (651) 697-8500.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-20 2-13
Appendix A
Project Description
The proposed District will assist Warrior Manufacturing in constructing a 22,400 square foot tip -up concrete
warehouse and receiving facility adjacent to their existing manufacturing facility through a 2,400 sflink. The
addition will feature a drive -through unloading bay equipped with an overhead crane for the unloading of
steel. Total new construction will be 24,800 square feet.
The project will include exterior improvements including construction of a new 84-stall employee parking
lot and approximately 250 feet of new driveway.
The proposed addition will allow the existing facility to be reconfigured to create greater efficiencies in the
handling of raw steel used in its manufacturing processes.
Warrior Manufacturing is requesting tax increment to reimburse for site improvements through a pay as you
go TIF note. Construction is anticipated to start in the Fall of 2018, and it is anticipated to enter into an
agreement for tax increment assistance.
Appendix A-1
Appendix B
Map(s) of Development District No. 4 and the District
Appendix B-1
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Appendix C
Description of Property to be Included in the District
The District encompasses all property and adjacent rights -of -way and abutting roadways identified by the
parcel(s) listed below.
Parcel Numbers Address Owner
23-470-0010 1145 5th Avenue SE, Silver Lake Capital Partners
Hutchinson, MN 55350
Appendix C-1
Appendix D
Estimated Cash Flow for the District
Appendix D-1
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Appendix E
Minnesota Business Assistance Form
(Minnesota Department of Employment and Economic Development)
A Minnesota Business Assistance Form (MBAF) should be used to report and/or update each calendar year's
activity by April 1 of the following year.
Please see the Minnesota Department of Employment and Economic Development (DEED) website at
http://www.deed.state.mn.us/Community/subsidies/MBAFFonn.htm for information and forms.
Appendix E-1
Appendix F
Findings Including But/For Qualifications
But -For Analysis
Current Market Value $2,754,800
New Market Value - Estimate $3,454,800
Difference $700,000
Present Value of Tax Increment $244,810
Difference $455,190
Value Likely to Occur Without TIF is Less Than: $455,190
Appendix F-1
EXHIBIT A
RESOLUTION NO.
The reasons and facts supporting the findings for the adoption of the Tax Increment Financing ("TIF") Plan for
TIF District No. 4-20(the "District"), as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3
are as follows:
Finding that the District is an economic development district as defined in M.S., Section 469.174, Subd. 12.
The District is a contiguous geographic area within the City's Development District No. 4, delineated in the
TIF Plan, for the purpose of financing economic development in the City through the use of tax increment.
The District is in the public interest because it will facilitate the construction of a 22,400 square foot tip -up
concrete warehouse and receiving facility by Warrior Manufacturing which will (1) discourage commerce,
industry, or manufacturing from moving their operations to another state or municipality; (2) increase
employment in the State of Minnesota (the "State"), and (3) preserve and enhance the tax base of the State
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be
expected to occur solely through private investment within the reasonably foreseeable future and that the
increased market value of the site that could reasonably be expected to occur but for the use of tax
increment financing would be less than the increase in the market value estimated to result from the
proposed development after subtracting the present value of the projected tax increments for the maximum
duration of the District permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to
occur solely through private investment within the reasonably foreseeable future: This finding
is supported by the fact that the development proposed in this plan is an expansion to an
existing manufacturing facility that meets the City's objectives for economic development. The
cost of site and public improvements makes development of the facility infeasible without City
assistance. The developer was asked for and provided a letter and a proforma as justification
that the developer would not have gone forward without tax increment assistance (see
attachment in Appendix F to the TIF Plan).
The increased market value of the site that could reasonably be expected to occur but for the
use of tax increment financing would be less than the increase in market value estimated to
result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF Plan: site and public
improvements add to the total development cost. Historically, site development costs in this
area have made development infeasible without tax increment assistance. The City reasonably
determines that no other development of similar scope is anticipated on this site without
substantially similar assistance being provided to the development. Therefore, the City
concludes as follows:
a. The City's estimate of the amount by which the market value of the entire District will increase
but for the use of tax increment financing is $0.
b. If the proposed development occurs, the total increase in market value will be $3,454,800 (see
Appendix D and F of the TIF Plan)
c. The present value of tax increments from the District for the maximum duration of the district
permitted by the TIF Plan is estimated to be $244,810 (see Appendix D and F of the TIF Plan).
d. Even if some development other than the proposed development were to occur, the Council
finds that no alternative would occur that would produce a market value increase greater than
$455,190(the amount in clause b less the amount in clause c) without tax increment assistance.
Finding that the TIF Plan for the District No. 4-20 conforms to the general plan for the development or
redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIF Plan and found that the TIF Plan conforms to the
general development plan of the City.
4. Finding that the TIF Plan for the District No. 4-20 will afford maximum opportunity, consistent with the
sound needs of the City as a whole, for the development or redevelopment of Development District No. 4 by
private enterprise.
The project to be assisted by the District will result in increased employment in the City and the
State, increase the tax base of the State, and add a high -quality development
Warrior Mfg., LLC
1145 51h Ave. SE T: 320-587-5505 F: 320-587-3040
Hutchinson, MN 55350
August 9, 2018
Miles Seppelt
Economic Development Director
City of Hutchinson
1164 Benjamin Avenue SE
Hutchinson, MN 55350
Dear Miles,
I am writing to request public assistance from the City for an expansion project Warrior Manufacturing is
considering in Hutchinson. This is needed to offset site development costs and make the Minnesota
location economically competitive with other potential locations.
As you know, Warrior Mfg. has facilities in North Dakota, Nebraska and Ukraine in addition to its two
Minnesota production plants.
Tax Increment Financing would assist with site work, parking lots, utilities, etc. needed at the
Hutchinson location.
If you need any additional information, please do not hesitate to contact me.
Sincerely,
Pauloukup
CEO Warrior Mfg.
Council member
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14937
RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND ESTABLISHING
TAX INCREMENT FINANCING DISTRICT NO. 4-20 THEREIN AND
ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota
(the "City"), as follows:
Section 1. Recitals.
1.01. The Council of the City has established Development District No. 4 and adopted a
Development Program therefor. It has been recommended by the Hutchinson Economic Development
Authority and proposed by the City that the City adopt a Modification to the Development Program for
Development District No. 4 (the "Development Program Modification") and establish Tax Increment
Financing District No. 4-20 (the "District") therein and adopt a Tax Increment Financing Plan (the "TIF
Plan") therefor (the Development Program Modification and the TIF Plan are referred to collectively
herein as the "Program and Plan"); all pursuant to and in conformity with applicable law, including
Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1794, all inclusive, as
amended, (the "Act") all as reflected in the Program and Plan, and presented for the Council's
consideration.
1.02. The City has investigated the facts relating to the Program and Plan and has caused the
Program and Plan to be prepared.
1.03. The City has performed all actions required by law to be performed prior to the
establishment of the District and the adoption and approval of the proposed Program and Plan, including,
but not limited to, notification of McLeod County and Independent School District No. 423 having taxing
jurisdiction over the property to be included in the District, a review of and written comment on the
Program and Plan by the City Planning Commission, and the holding of a public hearing upon published
notice as required by law.
1.04. Certain written reports (the "Reports") relating to the Program and Plan and to the
activities contemplated therein have heretofore been prepared by staff and consultants and submitted to
the Council and/or made a part of the City files and proceedings on the Program and Plan. The Reports
include environmental studies, data, information and/or substantiation constituting or relating to the basis
for the other findings and determinations made in this resolution. The Council hereby confirms, ratifies
and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to
the same extent as if set forth in full herein.
1.05 The City is not modifying the boundaries of Development District No. 4.
Section 2. Findings for the Adoption and Approval of the Program and Plan.
2.01. The Council hereby finds that the Program and Plan, are intended and, in the judgment of
this Council, the effect of such actions will be, to provide an impetus for development in the public
interest and accomplish certain objectives as specified in the Program and Plan, which are hereby
incorporated herein.
Section 3. Findings for the Establishment of the District.
3.01. The Council hereby finds that the District is a "soils condition district" under Minnesota
Statutes, Section 469.174, Subd. 19.
3.02. The Council further fmds that (1) the proposed development would not occur solely
through private investment within the reasonably foreseeable future and that the increased market value of
the site that could reasonably be expected to occur but for the use of tax increment financing would be
less than the increase in the market value estimated to result from the proposed development after
subtracting the present value of the projected tax increments for the maximum duration of the District
permitted by the TIF Plan; (2) the Program and Plan conform to the general plan for the development or
redevelopment of the City as a whole; and (3) the Program and Plan will afford maximum opportunity
consistent with the sound needs of the City as a whole, for the development or redevelopment of the
District by private enterprise.
3.03. The Council further fmds, declares and determines that the City made the above fmdings
stated in this Section and has set forth the reasons and supporting facts for each determination in writing,
attached hereto as Exhibit A.
Section 4. Public Purpose
4.01. The adoption of the Program and Plan conforms in all respects to the requirements of the
Act. The Program and Plan will help clean up a contaminated site and improve public health and welfare.
The re -use of the site will create new commercial uses, provide employment opportunities, and improve
the tax base. The City expressly finds that any private benefit to be received by the developer is
incidental, as financial estimates of remediating the contamination in accordance with state and federal
law make the proposed redevelopment infeasible without substantial public assistance from tax increment
financing. That is, the tax increment assistance is necessary to produce the public benefits described
above. Therefore, the City fmds that the public benefits of the Program and Plan exceed any private
benefits.
Section 5. ADDroval and Adoption of the Program and Plan.
5.01. The Program and Plan, as presented to the Council on this date, including without
limitation the fmdings and statements of objectives contained therein, are hereby approved, ratified,
established, and adopted and shall be placed on file in the office of the City Administrator.
5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to
proceed with the implementation of the Program and Plan and to negotiate, draft, prepare and present to
this Council for its consideration all further plans, resolutions, documents and contracts necessary for this
purpose.
5.03 The Auditor of McLeod County (the "Auditor") is requested to certify the original net tax
capacity of the District, as described in the TIF Plan, and to certify in each year thereafter the amount by
which the original net tax capacity has increased or decreased; and the City is authorized and directed to
forthwith transmit this request to the Auditor in such form and content as the Auditor may specify,
together with a list of all properties within the District, for which building permits have been issued
during the 18 months immediately preceding the adoption of this resolution.
5.04. The City Administrator is further authorized and directed to file a copy of the Program
and Plan with the Commissioner of the Minnesota Department of Revenue and the Office of the State
Auditor pursuant to Minnesota Statutes 469.175, Subd. 4a.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: August 28, 2018
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
EXHIBIT A
RESOLUTION NO.
The reasons and facts supporting the findings for the adoption of the Tax Increment Financing ("TIF") Plan for
TIF District No. 4-20(the "District"), as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3
are as follows:
Finding that the District is an economic development district as defined in M.S., Section 469.174, Subd. 12.
The District is a contiguous geographic area within the City's Development District No. 4, delineated in the
TIF Plan, for the purpose of financing economic development in the City through the use of tax increment.
The District is in the public interest because it will facilitate the construction of a 22,400 square foot tip -up
concrete warehouse and receiving facility by Warrior Manufacturing which will (1) discourage commerce,
industry, or manufacturing from moving their operations to another state or municipality; (2) increase
employment in the State of Minnesota (the "State"), and (3) preserve and enhance the tax base of the State
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be
expected to occur solely through private investment within the reasonably foreseeable future and that the
increased market value of the site that could reasonably be expected to occur but for the use of tax
increment financing would be less than the increase in the market value estimated to result from the
proposed development after subtracting the present value of the projected tax increments for the maximum
duration of the District permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to
occur solely through private investment within the reasonably foreseeable future: This finding
is supported by the fact that the development proposed in this plan is an expansion to an
existing manufacturing facility that meets the City's objectives for economic development. The
cost of site and public improvements makes development of the facility infeasible without City
assistance. The developer was asked for and provided a letter and a proforma as justification
that the developer would not have gone forward without tax increment assistance (see
attachment in Appendix F to the TIF Plan).
The increased market value of the site that could reasonably be expected to occur but for the
use of tax increment financing would be less than the increase in market value estimated to
result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF Plan: site and public
improvements add to the total development cost. Historically, site development costs in this
area have made development infeasible without tax increment assistance. The City reasonably
determines that no other development of similar scope is anticipated on this site without
substantially similar assistance being provided to the development. Therefore, the City
concludes as follows:
a. The City's estimate of the amount by which the market value of the entire District will increase
but for the use of tax increment financing is $0.
b. If the proposed development occurs, the total increase in market value will be $3,454,800 (see
Appendix D and F of the TIF Plan)
c. The present value of tax increments from the District for the maximum duration of the district
permitted by the TIF Plan is estimated to be $244,810 (see Appendix D and F of the TIF Plan).
d. Even if some development other than the proposed development were to occur, the Council
finds that no alternative would occur that would produce a market value increase greater than
$455,190(the amount in clause b less the amount in clause c) without tax increment assistance.
Finding that the TIF Plan for the District No. 4-20 conforms to the general plan for the development or
redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIF Plan and found that the TIF Plan conforms to the
general development plan of the City.
4. Finding that the TIF Plan for the District No. 4-20 will afford maximum opportunity, consistent with the
sound needs of the City as a whole, for the development or redevelopment of Development District No. 4 by
private enterprise.
The project to be assisted by the District will result in increased employment in the City and the
State, increase the tax base of the State, and add a high -quality development to the City.
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14938
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING
DISTRICT NO. 4-20 .
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota
(the "City"), as follows:
Section 1. Background.
1.01. The City has heretofore approved the establishment of Tax Increment Financing District
No. 4-20 (the "TIF District"), an economic development district, within Development District No. 4 (the
"Project") and has adopted a Tax Increment Financing Plan (the "TIF Plan") for the purpose of financing
certain improvements within the Project.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of
administrative costs and interest associated with this Interfund Loan (collectively, the "Qualified Costs"),
which costs may be financed on a temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or
loan money from the City's general fund or any other fund from which such advances may be legally
authorized, in order to finance the Qualified Costs, provided the loan or advance is authorized by
resolution of the City not later than 60 days after money is transferred, advanced, or spent, whichever is
earliest.
1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived
from the TIF District in accordance with the terms of this resolution (which terms are referred to
collectively as the "Interfund Loan").
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $15,000 from the Development District
No. 4 fund or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself for such
advances from Available Tax Increment (defined below) together with interest at the rate stated below.
Interest accrues on the principal amount from the date of each advance. The maximum rate of interest
permitted to be charged is limited to the greater of the rates specified under Minnesota Statutes, Section
270C.40 or Section 549.09 as of the date the loan or advance is authorized, unless the written agreement
states that the maximum interest rate will fluctuate as the interest rates specified under Minnesota
Statutes, Section 270C.40 or Section 549.09 are from time to time adjusted. The interest rate shall be 4%
per annum and will not fluctuate.
2.02. Principal and interest ("Payments") on the Interfund Loan shall be paid annually on each
December 31 (each a "Payment Date"), commencing on the first Payment Date on which the Authority
has Available Tax Increment (defined below), or on any other dates determined by the City
Administrator, through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment,"
which shall mean, on each Payment Date, tax increment available after other obligations have been paid,
or as determined by the City Administrator, generated in the preceding 12 months with respect to the
property within the TIF District and remitted to the City by McLeod County, all in accordance with
Minnesota Statutes, Sections 469.174 to 469.1794, all inclusive, as amended. Payments on this Interfund
Loan may be subordinated to any outstanding or future bonds, notes or contracts secured in whole or in
part with Available Tax Increment, and are on parity with any other outstanding or future interfund loans
secured in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre-
payable in whole or in part at any time by the City without premium or penalty. No partial prepayment
shall affect the amount or timing of any other regular payment otherwise required to be made under this
Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with
Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available
Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest
hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political
subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any
political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or
other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor
the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment
of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no
obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may
remain unpaid after the final Payment Date.
2.06. Before the latest decertification of any tax increment financing district from which the
Interfund loan is to be repaid, the City may modify or amend the terms of this Interfund Loan in writing at
any time by resolution of the City Council, including a determination to forgive the outstanding principal
amount and accrued interest to the extent permissible under law.
2.07. The City shall report in its annual report to the State of Minnesota (1) the amount of the
Interfund Loan or advance made in a calendar year; and (2) any amendment of the Interfund Loan or
advance made in a calendar year.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: August 28, 2018
Mayor
(Seal)
ATTEST:
City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Assessment Hearing & Award for City Alley #17 Improvements (L7/P18-07)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received two (2) bids (see attached Bid Tabulation) for the City Alley #17 Improvements project letting on
Thursday, July 12th. The apparent low bidder is Wm. Mueller & Sons of Hamburg, MN, with a total bid of $55,643.75
(approximately 13.8% higher than the final Engineer's Estimate). Also, per recent discussions with the City Council,
staff has revised the proposed street assessment rate for this project to be derived on a 50% property owner cost
share of the total project cost (calculates to $51.01/1-F). This project's total cost and associated funding contributions
were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2018
Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and associated improvement special assessments
prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with
adjacent property owners as this project has proceeded.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 67,329.00
Total City Cost: $ 33,663.00 Funding Source: Bonding Funds
Remaining Cost: $ 33,666.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14933
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5119
LETTING NO. 7/PROJECT NO. 18-07
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St
& Franklin St): Alley improvements by construction of grading, aggregate base,
concrete curbing, bituminous/concrete pavement, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITYCOUNCIL OF THE CITYOF HUTCHINSON,
MI N N ESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2019 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2018, until the 31st
day of December 2019. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at anytime prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2018; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 28th day of August 2018.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
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RESOLUTION NO. 14934
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 7/PROJECT NO. 18-07
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St &
Franklin St): Alley improvements by construction of grading, aggregate base, concrete
curbing, bituminous/concrete pavement, restoration and appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Wm Mueller & Sons Inc of Hamburg MN $55,643.75
Duininck Inc of Prinsburg MN $61,805.00
and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MI N N ESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Wm Mueller & Sons Inc of Hamburg MN in the amount of $55,643.75 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 28th day of August, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
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Kent Exner
From: Loren Blakeslee <loren_blakeslee@yahoo.com>
Sent: Wednesday, June 13, 2018 9:05 AM
To: Kent Exner
Subject: Re: RE: Project 17-15 City Alley 17 Improvement Project
Hi Again Kent:
I attended the City Council meeting last night regarding the proposed alley
resurfacing. This is to notify you and the City Council that 1 have changed my vote and am
now in favor of the project. The alley is in horrendous shape this spring, the worst I've ever
seen it.
As a citizen living on a fixed income, I was also pleased to hear there are alternative
methods of me for paying my share the project so that it may not have such a big impact on
my tax bill. I am also glad you decided to keep the proposed 50/50 split rather than
changing it to the 60/ 30 split proposed by one of the Council members.
Thank you for your work on the project, and hopefully it will be bid out fairly and approved
by the city council for repair ASAP as the alley is in currently such rough shape.
Loren Blakeslee
636 Franklin Street, S.W.
Hutchinson, MN SS350
Email:loren blakeslee@yahoo.eom
Office: 320-455-9305
On Wednesday, November 22, 2017, 7:46:31 AM CST, Kent Exner <kexner@ci.hutchinson.mn.us> wrote:
Loren —
Thank you for your below input. FYI, I will pass this onto the City Council prior to the project public hearing next
Tuesday 1 1/28.
Take Care & Happy Thanksgiving.
Kent
a
From: Loren Blakeslee fmailto:loren Blakeslee@yahoo.com]
Sent: Tuesday, November 21, 2017 6:03 PM
To: Kent Exner <kexner@ci.hutchinson.mn.us>
Subject: Project 17-15 City AIley 17 Improvement Project
Ili Kent
Thank you for speaking to me and hearing my views at the open house tonight (11/21). You asked me to send you an email
concerning my concerns about the project, so I thought I'd write to you while everything is fresh in mind about it.
The following are my reasons for opposing the alley to be paved:
1. The cost of the project is prohibitive for me, as am retired and live on a fixed income. A $50 - $100 monthly increase in my taxes
would be very prohibitive for me. I would also think the City would find their expense to be unnecessary, as well. I'm sure the City
could find other much better uses for the money they would have to spend on this project. However, if the people who wish to have
the alley paved would like to pay for my share, they have my permission to do so.
2. Three of the four corner residents of the block do not use the alley at all, as their garages are on the street, so I'm quite sure they are
not going to want this added expense. In speaking with the fourth resident whose garage is on the street, but who partially uses the
alley, he is not in favor of it either.
3. Contrary to the cited reasons that paving the alley would increase the value of my home, I find this not to be true. I'd like to see
some definite proof that a paved alley adds to a home's property value. I've never come across this before in any home for sale I've
looked at or seen listed.
4. The alley is working just fine as it is. It needs to be graded a few times a year, but I'm sure the cost of that is nothing compared to
the cost of paving it. It still needs to be plowed in the wintertime as well.
Again, Kent, thanks for your time and listening to my concerns. If you need any further information or input, just let me know. I will
be attending next week's Public Hearing at 6:00 p.m.
Have a very nice Thanksgiving!
�0
Loren Blakeslee
636 Franklin St. SW
Hutchinson, MN 55350
Phone: 320-455-9305
Email: loren blakesl a oo.com
� 6 -
8/15/2018 RECEIVED
Ali 17 2oii
To: Hutchinson City Council Lity of Hu", Ihmn
Assessment Roll No. 5119 �r
Re: Improvement Letting NO.71PROJECT NO.18-07
Fr: William K Weide, Owner of 646 Franklin St. SW Hutchinson
I will be unable to attend the Meeting 08128, 2018 at 6:00 PM. Because
my property does not use the alley #17 and my property receives no
benefit from the improvement, in fact it may cause more traffic near the
back yard and will be a determent. My Attorney informs me that unless
my property receives a benefit by the improvement, it cannot be assessed
for the improvement.
Sincerely,
[It1
William 4eide
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item:
g Sidewalk/Trail Policy
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/14/2018
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Beginning in February, discussion has taken place regarding recommended language changes to the Sidewalk/Trail
policy.
These recommended language changes are identified on the attached policy.
The intent of the language changes are to 'separate' the response we have to sidewalks versus trails. In many ways,
these assets are similar, but in practice, there are some distinct differences, so the language change proposed were
designed to identify the distinctions.
The other area of language changes is designed to help identify expectations during snow removal activities. Of note
since we last discussed this policy, staffing for winter 2018-2019 will allow for one PRCE employee formerly assigned
to the alley route to dedicate his time exclusively to the schools, PRCE properties, and sidewalks/trails. In short, the
level of service for sidewalks/trails should improve over last winter. The priority system used will remain in place, but
there area several additional hours per shift that will be available for sidewalk/trail snowplowing.
These language changes are being presented for your consideration for approval at a future date. Any comments,
proposed language changes, or concerns regarding the policy can be addressed prior to the policy's approval.
BOARD ACTION REQUESTED:
Request City Council input regarding proposed changes.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
City of Hutchinson
Public Works Department
Sidewalk Policy
(Throughout this document, the term `sidewalk' includes sidewalks, trails,
walkways and related appurtenances less s eeci ied her )
Construction, Repair and Maintenance
According to City Code §90, it is the property owner's responsibility to keep and maintain
sidewalks abutting their property. The City of Hutchinson has developed this policy in an effort
toward consistent quality, and to provide for periodic review and maintenance of the City's
sidewalk network. Under this policy, the City provides services at its discretion. These services
may exceed those required by the City Code. This policy and any related action by the City
Council or staff are not intended to replace the responsibility of the abutting property owner. The
City reserves the right to enforce the requirements of the City Code (specifically §90). The City
also reserves the right to deviate from this policy at any time and for any reason determined to be
in the best interest of the City.
L Introduction.
Due to limited resources, the Public Works Department Ld other Cit� must exercise
discretion and professional judgment in determining whether and when sidewalks need to be
constructed, rehabilitated, repaired, maintained or replaced.
iscretion exercise in decisions relating to sidewalk4 Econsideaat least
the following factors:
Sidewalk location
Accessibility for users with limitations
Available budget
Available resources
History of prior issues
Amount of traffic
Nature and severity of condition
Recovery of costs from other sources
Public safety issues
Work necessary to coordinate repairs
IL Abutting Property Owner Obligation. As noted in §90 of the City Code:
`It is the primary responsibility of the owner ofproperty upon which there is abutting sidewalk to keep
and maintain such sidewalk in safe and serviceable condition. "
Abutting property owners and sidewalk users are encouraged to report sidewalks that are in disrepair
to the Public Works Department.
III. Priority Criteria.
The City intends to make provisions for sidewalks on or adjacent to public roadways and in public
rights -of -way in a systematic manner. Priority is given to routes meeting the following criteria:
High traffic areas:
a) Routes connecting to the Luce Line Trail and major destinations (for example: major employers,
downtown business district, business centers, schools, recreational facilities, and other commonly
used public facilities)
b) Major commercial areas where pedestrian traffic is essential.
Low traffic areas:
c) Links to establish contiguous routes
d) Along arterial routes.
e) Other areas identified by the City.
IV. Periodic, on -going inspections.
Inspections of sidewalk conditions may be conducted in order to identify and initiate repair and
maintenance projects. Inspections may be initiated upon receipt of information from outside sources
or be scheduled using contractors, volunteers or City staff. The general policy for prioritizing repair
and maintenance projects is as follows:
a) Vertical deflections of over 3/4" identified during inspections have the highest priority for repairs.
Insofar as is practical, considering resource constraints, the City shall include these areas in
interim repairs and/or have these identified locations repaired during the next repair project.
b) Vertical deflections between %2" and 3/4" identified during periodic inspections are reviewed for
inclusion in future repair projects. Locations not included in the next repair project will be
considered for future projects and/or be included in interim repairs.
c) Vertical deflections of less than %2" will not generally be included in inspection reports unless the
inspector determines that the location has a high potential for exceeding criteria in the near future.
d) Horizontal deflections, pitting and cracking will be analyzed on a case -by -case basis.
e) Interim repair procedures, such as cutting, grinding, patching, etc., may be utilized in any
situation to improve the safety of the sidewalk. Interim repairs are prioritized based on priority
criteria and available resources.
2
V. Sidewalk Removal.
Sidewalks in disrepair or those that do not connect to contiguous routes identified by City may be
removed and the right-of-way restored to turf.
VI. Installation/Reconstruction/Significant Repair Cost.
The City may agree, at its discretion, to pay for any portion of the installation, reconstruction or
significant repair cost. The costs of sidewalk installations, reconstruction, and significant repairs will
generally be assigned in the following manner:
a) The installation, reconstruction or significant repair of sidewalks on routes identified and
approved by the City and/or listed in the Capital Improvement Plan be
assessed to adjacent property owners. Assessments are by the cu ssessment
Folk-, or are calculated in a manner otherwise prescribed by the
City Council, or by a subdivision agreement.
b) The entire cost of installation, reconstruction or significant repair for sidewalks abutting
properties "Asses
sidewalks, or those properties required by ordinance or agreement to have
sidewalks, M
sessed to adjacent ro er owners. Assessments are rescribed
b the curror are calculated in a manner
otherwise prescribed by the City Council, or by a subdivision agreement.
c) Trail facilities will generally be instlia eec�, reconstructed and repaireq by the City. The City
reserves the right to assess for trail improvements, but generally does not intend to assess these
costs, unless prescribed by the City Council, or by a subdivision agreement.
VII. Removal, Maintenance and Minor Repair Cost.
The City may agree, at its discretion, to pay for any portion of the removal, maintenance and minor
repair cost. The City does not intend to bill or assess for maintenance and minor repairs in cases
where s1 ewa repairs include less than 33% of the front footage of a property. This is done at the
City's discretion with the intent of reducing administrative costs related to billing and/or assessing
smaller dollar amounts. The costs of sidewalk removal, maintenance, and minor repairs will
generally be assigned in the following manner:
a) The cost of removing sidewalks, grading disturbed areas, and providing topsoil and seed is
generally the expense of the City. Completing final turf restoration in disturbed areas is generally
the abutting property owner's responsibility.
b) Maintenance and minor repairs, in general, will be completed at the City's cost. Maintenance and
minor repairs include the intermittent replacement or repair of single panels or other repairs over
areas less than 33% of a property's front footage, in which the cost of assessing the repair is
determined to be high. This work is done at the discretion of the City, which maintains the right
to bill or assess for repairs.
c) Maintenance and minor re airs, which exceed 33% of the sidewalk frontage of an abutting
property, - ii be billed to the abutting property owner upon completion of the
repair. Unpaid bills will be assessed to the property.
d) Abutting property owners may coordinate replacement of private driveway panels or private
access ways adjacent to a City maintenance project. Replacements of private driveway panels or
private access ways are the responsibility of the property owner.
e) If the City determines that the activities of abutting property owners damaged sidewalks, the
abutting property owner is responsible for repair. Property owners may complete repairs on their
own, provided they are inspected and a roved by City staff. If the City initiates the repair, the
entire cost of restoring the sidewalk be billed to the abutting property owner. Unpaid
bills will be assessed to the property.
I
Trails itummous an concrete trails, generally 10 feet in width
The City will generally_pay for the removal, maintenance and minor repair cost of trails. The City does
not intend to bill or assess for trail maintenance or repairs. This is done at the City's discretion with the
intent of reducing administrative costs related to billing and/or assessing smaller dollar amounts. The
costs of trail removal, maintenance, and minor repairs will generally be assigned in the following manner:
a) The cost of removingtrails, ails, grading disturbed areas, and providing topsoil and seed is generally
the expense of the City. Completing final turf restoration in disturbed areas is generally the
abutting property owner's responsibility,
b) Maintenance and minor repairs, in general, will be completed at the City's cost.
c) Abutting property owners may coordinate replacement of private driveway_panels or private
access ways adjacent to or in conjunction with a City maintenance project. However, all repairs
or replacements of private driveway_panels or private access ways are the responsibility of the
property owner.
If the City determines that the activities of abutting property owners damaged trails, the abutting property
owner is responsible for repair. Property owners may complete repairs on their own, provided they are
inspected and approved by City staff. If the City initiates the repair, the entire cost of restoring the
sidewalk wiJ4 may be billed to the abutting property owner. Unpaid bills will be assessed to the propeWL
VIIL Snow Removal.
It is the responsibility of the abutting property owner, using due diligence, to keep sidewalks clear for
pedestrian travel.
Snow remaining on sidewalks 24 hours after snow has stopped falling is a public nuisance. Prope
owners tenants may. be notified that their property is in violation. Beginning 12 hours after
notification, City crews and/or its contractors may clean sidewalks and bill abutting property owners
4
for that service. Unpaid bills will be assessed to the property. Clearance of at least four feet shall be
There are certain sidewalks, identified by the City, which may receive some snow removal services
from City staff and equipment. These services are provided on a priority basis, starting with the
downtown area, movingto o high traffic routes, and finally to recreational routes. Priority of service
begins after each snowfall, so service to lower priority routes may be delayed.
Snow removal services are provided at the Cit 's discretion and their provision does not relieve
property owners/ten of their responsibilities _ s/tenants are ask
four feet of clearance when City services are delay.
The City does not have a bare pavement policy; therefore, sidewalk snow removal will consist only of
plowing or blowing snow from sidewalks. Sidewalks serviced by the City may be plowed in a
manner that results in double windrows on some driveways or accesses. The City is not responsible
for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow,
the discharge may be directed away from the street or boulevard onto private property.
Prior to adding sidewalks to the City's snow removal map, the request will be reviewed by Public
Works, Parks, and Police personnel, who shall determine whether the request will be granted and to
assign a specific priority level to any newly added sidewalk. Public Works, Parks and Police
personnel will consider the cost of providing the service, as compared to the number of sidewalk
users, whether the route is contiguous in nature, and any public safety concerns.
In the case of persistent issues with snow removal, the City may request a section of sidewalk be
removed from the City's snow removal map using the same process described for adding sidewalks to
the snow removal map.
Revision Date: July, 2018 I:\Public Works\Sidewalks & Trails\2018 Sidewalk Policy
C
City of Hutchinson
Public Works Department
Sidewalk Policy
CLEAN
COPY
(Throughout this document, the term `sidewalk' includes sidewalks, trails,
walkways and related appurtenances, unless specified herein)
Construction, Repair and Maintenance
According to City Code §90, it is the property owner's responsibility to keep and maintain
sidewalks abutting their property. The City of Hutchinson has developed this policy in an effort
toward consistent quality, and to provide for periodic review and maintenance of the City's
sidewalk network. Under this policy, the City provides services at its discretion. These services
may exceed those required by the City Code. This policy and any related action by the City
Council or staff are not intended to replace the responsibility of the abutting property owner. The
City reserves the right to enforce the requirements of the City Code (specifically §90). The City
also reserves the right to deviate from this policy at any time and for any reason determined to be
in the best interest of the City.
IX. Introduction.
Due to limited resources, the Public Works Department and other City officials must exercise
discretion and professional judgment in determining whether and when sidewalks need to be
constructed, rehabilitated, repaired, maintained or replaced. Discretion exercised in decisions relating
to sidewalks shall consider at least the following factors:
Sidewalk location
Accessibility for users with limitations
Available budget
Available resources
History of prior issues
Amount of traffic
Nature and severity of condition
Recovery of costs from other sources
Public safety issues
Work necessary to coordinate repairs
X. Abutting Property Owner Obligation. As noted in §90 of the City Code:
`It is the primary responsibility of the owner ofproperty upon which there is abutting sidewalk to keep
and maintain such sidewalk in safe and serviceable condition. "
Abutting property owners and sidewalk users are encouraged to report sidewalks that are in disrepair
to the Public Works Department.
XL Priority Criteria.
The City intends to make provisions for sidewalks on or adjacent to public roadways and in public
rights -of -way in a systematic manner. Priority is given to routes meeting the following criteria:
High traffic areas:
f) Routes connecting to the Luce Line Trail and major destinations (for example: major employers,
downtown business district, business centers, schools, recreational facilities, and other commonly
used public facilities)
g) Major commercial areas where pedestrian traffic is essential.
Low traffic areas:
h) Links to establish contiguous routes
i) Along arterial routes.
j) Other areas identified by the City.
XII. Periodic, on -going inspections.
Inspections of sidewalk conditions may be conducted in order to identify and initiate repair and
maintenance projects. Inspections may be initiated upon receipt of information from outside sources
or be scheduled using contractors, volunteers or City staff. The general policy for prioritizing repair
and maintenance projects is as follows:
e) Vertical deflections of over 3/4" identified during inspections have the highest priority for repairs.
Insofar as is practical, considering resource constraints, the City shall include these areas in
interim repairs and/or have these identified locations repaired during the next repair project.
f) Vertical deflections between %2" and 3/4" identified during periodic inspections are reviewed for
inclusion in future repair projects. Locations not included in the next repair project will be
considered for future projects and/or be included in interim repairs.
g) Vertical deflections of less than %2" will not generally be included in inspection reports unless the
inspector determines that the location has a high potential for exceeding criteria in the near future.
h) Horizontal deflections, pitting and cracking will be analyzed on a case -by -case basis.
e) Interim repair procedures, such as cutting, grinding, patching, etc., may be utilized in any
situation to improve the safety of the sidewalk. Interim repairs are prioritized based on priority
criteria and available resources.
XIII. Sidewalk Removal.
Sidewalks in disrepair or those that do not connect to contiguous routes identified by City may be
removed and the right-of-way restored to turf.
XIV. Installation/Reconstruction/Significant Repair Cost.
The City may agree, at its discretion, to pay for any portion of the installation, reconstruction or
significant repair cost. The costs of sidewalk installations, reconstruction, and significant repairs will
generally be assigned in the following manner:
d) The installation, reconstruction or significant repair of sidewalks on routes identified and
approved by the City and/or listed in the Capital Improvement Plan may be assessed to adjacent
property owners. Assessments are prescribed by the current Assessment Policy or are calculated
in a manner otherwise prescribed by the City Council, or by a subdivision agreement.
e) The entire cost of installation, reconstruction or significant repair for sidewalks abutting
properties requesting sidewalks, or those properties required by ordinance or agreement to have
sidewalks, may be assessed to adjacent property owners. Assessments are prescribed by the
current Assessment Policy or are calculated in a manner otherwise prescribed by the City
Council, or by a subdivision agreement.
f) Trail facilities will generally be installed, reconstructed and repaired by the City. The City
reserves the right to assess for trail improvements, but generally does not intend to assess these
costs, unless prescribed by the City Council, or by a subdivision agreement.
XV. Removal, Maintenance and Minor Repair Cost.
Sidewalks (concrete sidewalks of less than 10 feet in width).
The City may agree, at its discretion, to pay for any portion of the removal, maintenance and minor
repair cost. The City does not intend to bill or assess for maintenance and minor repairs in cases
where sidewalk repairs include less than 33% of the front footage of a property. This is done at the
City's discretion with the intent of reducing administrative costs related to billing and/or assessing
smaller dollar amounts. The costs of sidewalk removal, maintenance, and minor repairs will
generally be assigned in the following manner:
g) The cost of removing sidewalks, grading disturbed areas, and providing topsoil and seed is
generally the expense of the City. Completing final turf restoration in disturbed areas is generally
the abutting property owner's responsibility.
h) Maintenance and minor repairs, in general, will be completed at the City's cost. Maintenance and
minor repairs include the intermittent replacement or repair of single panels or other repairs over
areas less than 33% of a property's front footage, in which the cost of assessing the repair is
determined to be high. This work is done at the discretion of the City, which maintains the right
to bill or assess for repairs.
i) Maintenance and minor repairs, which exceed 33% of the sidewalk frontage of an abutting
property, may be billed to the abutting property owner upon completion of the repair. Unpaid
bills will be assessed to the property.
j) Abutting property owners may coordinate replacement of private driveway panels or private
access ways adjacent to a City maintenance project. Replacements of private driveway panels or
private access ways are the responsibility of the property owner.
k) If the City determines that the activities of abutting property owners damaged sidewalks, the
abutting property owner is responsible for repair. Property owners may complete repairs on their
own, provided they are inspected and approved by City staff. If the City initiates the repair, the
entire cost of restoring the sidewalk may be billed to the abutting property owner. Unpaid bills
will be assessed to the property.
1) Removal, maintenance and repairs of trail facilities are the City's responsibility.
Trails (bituminous and concrete trails, generally 10 feet in width).
The City will generally pay for the removal, maintenance and minor repair cost of trails. The City
does not intend to bill or assess for trail maintenance or repairs. This is done at the City's discretion
with the intent of reducing administrative costs related to billing and/or assessing smaller dollar
amounts. The costs of trail removal, maintenance, and minor repairs will generally be assigned in the
following manner:
a) The cost of removing trails, grading disturbed areas, and providing topsoil and seed is generally
the expense of the City. Completing final turf restoration in disturbed areas is generally the
abutting property owner's responsibility.
b) Maintenance and minor repairs, in general, will be completed at the City's cost.
c) Abutting property owners may coordinate replacement of private driveway panels or private
access ways adjacent to or in conjunction with a City maintenance project. However, all repairs
or replacements of private driveway panels or private access ways are the responsibility of the
property owner.
If the City determines that the activities of abutting property owners damaged trails, the abutting
property owner is responsible for repair. Property owners may complete repairs on their own,
provided they are inspected and approved by City staff. If the City initiates the repair, the entire cost
of restoring the sidewalk wW may be billed to the abutting property owner. Unpaid bills will be
assessed to the property.
XVL Snow Removal.
It is the responsibility of the abutting property owner, using due diligence, to keep sidewalks clear for
pedestrian travel.
Snow remaining on sidewalks 24 hours after snow has stopped falling is a public nuisance. Property
owners/tenants may be notified that their property is in violation. Beginning 12 hours after such
notification, City crews and/or its contractors may clean sidewalks and bill abutting property owners
for that service. Unpaid bills will be assessed to the property. Clearance of at least four feet shall be
maintained
There are certain sidewalks, identified by the City, which may receive some snow removal services
from City staff and equipment. These services are provided on a priority basis, starting with the
downtown area, moving to high traffic routes, and finally to recreational routes. Priority of service
begins after each snowfall, so service to lower priority routes may be delayed.
Snow removal services are provided at the City's discretion and their provision does not relieve
property owners/tenants of their responsibilities, in that property owners/tenants are asked to maintain
four feet of clearance when City services are delayed.
The City does not have a bare pavement policy; therefore, sidewalk snow removal will consist only of
plowing or blowing snow from sidewalks. Sidewalks serviced by the City may be plowed in a
manner that results in double windrows on some driveways or accesses. The City is not responsible
for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow,
the discharge may be directed away from the street or boulevard onto private property.
Prior to adding sidewalks to the City's snow removal map, the request will be reviewed by Public
Works, Parks, and Police personnel, who shall determine whether the request will be granted and to
assign a specific priority level to any newly added sidewalk. Public Works, Parks and Police
personnel will consider the cost of providing the service, as compared to the number of sidewalk
users, whether the route is contiguous in nature, and any public safety concerns.
In the case of persistent issues with snow removal, the City may request a section of sidewalk be
removed from the City's snow removal map using the same process described for adding sidewalks to
the snow removal map.
Revision Date: July, 2018 I:\Public Works\Sidewalks & Trails\2018 Sidewalk Policy
10
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Review of EAB Response Plan
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/14/2018
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In July, a City Council member recommended some language changes to the EAB Response Plan.
These recommended language changes are identified on the attached policy, along with recommended language
changes from City staff, and an explanation of the thought process behind the staffs recommendations.
The program changed in 2018 to include up to $40,000 of proactive spending on diversification.
Since the original diversification program began, staff has learned that successful agencies are proactive in their
removal and replacement of low quality trees first, before moving on to diversifying the healthy ash population.
Based on this information, City staff has been focusing on lower value trees. These include trees that are in poor
health, deemed hazardous, conflicting with infrastructure, in unsuitable locations (narrow spacing, requests by
abutting property owners to remove), are damaged, or otherwise deemed to be of low quality. Diversification of
healthy ash will be done, after addressing trees of low value, provided adequate funds remain available.
There was language proposed related to rules and operations at the City's campgrounds. Public Works staff believe
this would best be addressed by PRCE staff. While there is a risk of EAB arriving in infested firewood, the specific
rules of the campground and any operations performed at the campgrounds to monitor or enforce would best be
managed in a manner comprehensive to other rules and operations at the campground.
Adoption of policy changes can be done at a later date, following adequate time for City Council members to review
and provide any input.
BOARD ACTION REQUESTED:
Request City Council input regarding proposed changes.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Emerald Ash Borer (EAB) Management Plan
City of Hutchinson Proposed change-Councilmember
Proposed change -Staff
Y August, 2018 Comments/thought process
Purpose
The purpose of this management plan is to address what likely will be an eventual infestation of EAB in
the City of Hutchinson's urban forest.
The goal of this plan is to slow the spread of the infestation through public education, inspection, and
strategic management. By refining and maintaining efforts begun in the early 2000's, the hope is to
mitigate the disruption of an EAB infestation to the urban forest to the extent possible. Creating
awareness of EAB will help to detect infestations and their spread as early as possible and to stretch the
costs associated with an infestation over as long a period of time as possible.
Applicability
This plan is applicable to rights -of -way and publicly owned trees.
Removal orders for infested trees on private properties may be necessary when infestations result in
specific public hazards, negatively affect public land and/or threaten the overall health of Hutchinson's
urban forest.
Administration
The Public Works Manager and Arborist will implement and oversee this plan, implementing
components of the plan with support from others in Public Works, the Parks, Recreation & Community
Education department, and Creekside Soils.
EAB Background
EAB is non-native beetle that causes widespread decline and death of ash trees. EAB, in its larval stage,
feeds on plant tissues between the bark and sapwood, disrupting the transport of water and nutrients
within the tree. When the infestation is severe enough in an individual tree, the tree will die. EAB has
destroyed millions of ash trees in other states and many within Minnesota.
EAB Status in Minnesota
In 2009, EAB was found in southern Minnesota along the Mississippi river and in the City of St. Paul. EAB
was found soon after that in Minneapolis. Since then, EAB has been confirmed to be as close to
Hutchinson as Eden Prairie, MN, located in western Hennepin County, 47 miles from Hutchinson.
Infestations in the metro area tend to be about a mile apart. The Minnesota Department of Agriculture
(MDA) and the University of Minnesota both helped to coordinate responses and continue to produce
educational material that is helpful for planning.
EAB Management Strategies
In general, there are both proactive and reactive strategies for managing EAB. When EAB was first
found in Minnesota, the belief was that, as had earlier been the case in other states, the infestation
would move rapidly, affecting vast numbers, if not all, of the state's ash trees. EAB has spread quite
differently in Minnesota, however. Extensive efforts have been taken to detect infestations early.
Efforts have also been taken to place quarantines on counties to restrict transportation of potentially
infested wood from affected counties.
Since the beginning of EAB infestations in the U. S., integrated proactive and reactive management
approaches have been developed to address the mortality of ash trees. By slowing an infestation and
reducing local mortality rates, costs to manage an infestation can be spread over a longer period. In
addition, there are now biological and pesticide controls and processes being developed and refined
that make Minnesota's EAB infestation look very different from past infestations in other states.
Proactive management
• Maintain tree inventory information.
• Establish tree condition ratings to reflect the health of a tree (Good, Moderate, Poor).
• Establish an 800 meter grid overlaying ash trees throughout the City that are in Good condition
to determine sites for chemical injection of ash trees and to refine cost estimates for a program.
• Implement public education initiatives.
• Identify triggering event(s) used to implement reactive management components of the plan.
• Initiate removal of ash trees in poor or moderate health condition.
• Continue diversification programs.
o Continue the forestry diversification program begun in 2014 at levels increased in 2017
to remove and replace up to 40 selected ash trees, replacing them with other species.
o As opportunity arises, to reduce the population of ash trees as part of street and
roadway improvement projects.
o Selected ash trees in good health and will be removed along public boulevards in areas
of high concentration of healthy ash and replaced with other species to provide
appropriate diversification and its long-term benefits.
Selected ash trees in good health, may be removed along public rights -of -way in areas
with a high concentration of ash trees to maximize diversification. (Information from
those with experience indicates it is most prudent to focus first on low value trees,
including: hazard trees, low quality trees, requested removals from adjacent property
owners, trees conflicting with infrastructure, and trees in unsuitable locations (narrow
spacing). Removal & replacement of these trees will provide the greatest benefit.
That being said, it is reasonable to take selected, healthy ash trees in areas with high
population concentrations, provided adequate funding is available. Therefore 1
recommend addition of the language identified, but with 'may' instead of 'will'. If it
appears we won't get to $40K in spending by working strictly on low quality trees,
then healthy ash trees would be replaced.)
Both the University of Minnesota and the Minnesota Department of Agriculture have recognized
that removal of low value ash is an effective tool when preparing for an infestation of Emerald
Ash Borer. City staff will concentrate on removing low quality ash as part of the forestry
diversification program, especially in areas where ash make up a significant portion of publicly
owned trees. This will allow us to maintain the benefits of good quality ash a long as possible.
Prohibit bringing non -certified firewood into the city campground. Information will be provided
on the city's campground website, at the campground entrance and at each campsite that
includes where certified firewood can be obtained. The city will also continue to consider
utilizing a camp host and/or providing firewood if necessary.
(While prohibitions specific to the City's campgrounds could be referenced in this policy, it
appears best that rules/operational changes relating to the campgrounds be addressed by
PRCE. State law is already clear about firewood: It is illegal to transport hardwood firewood
out of counties quarantined, unless it is MDA certified firewood. Moving uncertified
hardwood firewood out of a quarantined county is punishable up to a $7,500 fine per violation
per day. 1 would recommend any posting PRCE make at the campground refer to the state
law.)
Reactive management
• Initiate and continue injection treatments at selected sites for a specified time. Once the period
has expired, only high -value ash trees will continue to receive treatment.
• Continue removal of ash trees in poor or moderate health condition, particularly in areas with a
high percentage of ash trees.
• Continue removal of selected ash trees in good health in areas with high concentrations of
healthy ash and replace with other species.
(Once EAB arrives, proactive management efforts cease. At that point, the focus will be to
remove symptomatic City -owned ash trees as soon as possible, regardless of their condition. It
is highly unlikely, given current resources available, that anything other than removals, and
perhaps some selected replacements will be able to be done.)
Regularly monitor infested ash tree conditions. Removal orders for ash trees, other than those
deemed of significant public hazard, will include instructions to remove trees during the winter
months (November -March). Ash trees can deteriorate quickly and can cause significant hazards
shortly after their death, necessitating removal of ash trees as soon as practicable as they
decline or die.
• Replace trees as resources permit.
Triggering Events, Subsequent Inspection, Detection & Monitoring
Triggering events are one or more of the following:
1) A verified EAB infestation in any adjoining county
2) A verified EAB infestation anywhere within McLeod County
Once a triggering event takes place, a public hearing will be held to consider declaring EAB a public
nuisance and to initiate reactive management measures. Proactive measures at that time will cease or
be significantly decreased, depending upon available resources.
Tree Inventory
A tree inventory is the foundation for this management plan and provides baseline data. Inventory data
is kept up to date as resources permit and allows the tracking of tree management similar to other
infrastructure management programs, such as pavement management.
For purposes of this plan, the publicly owned tree inventory is estimated at:
Total boulevard trees
8,202
Total Park trees
3,993
Boulevard trees —Ash
1,312
(16%)
Park trees — Ash
639
(16%)
Total cemetery trees
778
Est. School trees
657
Cemetery trees — Ash
23
(3%)
School trees -Ash
118
(18%)
Total other trees
318
Total trees
13,948
Other trees — Ash
50
(16%)
Total trees — Ash
2,142
(16%)
Efforts are undertaken to assign a general health condition rating (Good, Moderate, Poor) to publicly
owned ash trees, as time and other resources permit.
Upon a triggering event, using location information from the existing tree inventory, the ash tree
inventory will be broken down into 800-meter radii. One tree, located centrally located within the 800-
meter radii will be selected to receive chemical treatment. The total number of ash trees that will
receive chemical treatment, to include estimating anticipated treatment costs, will be calculated based
on one tree per 800-meter radius, plus up to five additional high -value ash trees on public property.
Inspection, Detection & Monitoring
The goal is to find infestations and determine their extent as early as possible. Once an infestation is
found, efforts will be undertaken to identify the outer boundaries of the infestation and the potential
duration. Several individuals and agencies are involved in inspection, detection and monitoring efforts.
The use of EAB traps around the communitv will also be utilized. City staff shall seek help from and
cooperate with state agencies re2ardin2 placement of EAB trans and other inspection. detection and
monitoring activities.
(The proposed language takes the burden of obtaining, maintaining, monitoring and reporting use of
traps from City staff and allows those with proper training and expertise to address issues relating to
traps or other inspection, detection, and monitoring equipment or methods.)
• City Arborist — In conjunction with inspections for Dutch Elm Disease, Bur Oak Blight, and other
diseases and infestations, the Arborist's duties include inspection, detection and monitoring of
EAB infestations.
• City staff (Parks & Public Works) — City staff that are outdoors on a regular basis will be trained
in the identification of ash trees in all seasons. Training will include detection of potential ash
tree defects, both natural defects and those potentially caused by infestation. Staff will be
trained in the identification of EAB insects and the signs they tend to leave on ash trees.
Property owners/Residents — Property owners/Residents may likely be the first to detect EAB on
private property. Property owners/Residents are encouraged to contact the City with
information relating to any known or suspected infestation. They may directly contact the City
by calling (320) 234-4219, or contact the MN ■ Dept. of Agriculture's "Arrest the Pest"
website at http://www.mda.state.mn.us/arrestthepest.
• Federal and State Agencies — Federal and State agencies may provide a variety of services to
assist in detecting and monitoring an infestation. For example, MDA may set EAB traps
throughout the area to determine whether there is an infestation and, if so, to help determine
the extent of the infestation.
Pesticide Treatment
As soon as a triggering event takes place, predetermined trees will begin to be treated using pesticides.
Generally, these treatments will be on ash trees in a good health condition that are in key locations to
maximize the effectiveness of pesticide treatments. It has been established that having one treated tree
significantly reduces the larval population within an 800 meter radius.
The pesticide treatments will continue for a predetermined amount of time. The goal of pesticide
treatments is to allow the cost of removals and replacements to be spread over a longer time.
Eventually, infested trees will die. In general, no other public ash trees will receive ongoing pesticide
treatments. On a case -by -case basis, however, it may be determined that high -value ash trees in
specifically identified locations could be selected for ongoing pesticide treatment.
Property owners/residents may choose to initiate pesticide treatments of privately owned ash trees at
their own expense.
Tree Remnval
The City has established a diversification program to strategically, proactively remove ash trees. The
program replaces ash trees with a wide diversity of tree species. Specific areas with high ash tree
populations or ash trees in poor or moderate health are identified as time and resources permit to
establish program delivery goals. This program is considered proactive and is intended to continue until
a triggering event takes place, but may be extended depending upon available resources.
Once a triggering event occurs, available inventory and health condition assessment information will be
used to identify ash trees in poor health and steps will be taken to remove those trees as soon as is
practicable. Strategic removals of declining and aged ash trees will help to spread out the cost of
removals and replacements and may help to slow the spread of EAB.
It is often difficult to identify infested trees, often for as many as 3-5 years, because of the subtle signs
within the tree. When an infested tree is identified, the extent of the infestation and the number of
trees affected needs to be ascertained to the extent practicable, so an appropriate response can be
made. If necessary, Federal or State agencies or arboricultural specialists may be brought in to help City
staff determine the extent of the infestation.
Once ash trees die, they can quickly become hazardous to nearby buildings, parks or boulevards, and the
people using them. In nearly all cases, dead ash trees will need to be removed as soon as possible after
the death of the tree. Dead ash trees in parks, on boulevards or dead trees on private properties that
can negatively affect use of public property must be removed quickly. In large open spaces, it may not
be necessary to remove dead ash trees right away, so these removals can be prioritized based on their
potential hazard. Property owners and residents will need to remove affected trees in a timely manner,
so they do not end up presenting a hazard to either people or structures.
Tree removal programs established must account for what is happening in the wider area. Removal
efforts are to be coordinated with other agencies whenever possible to maximize their effectiveness.
Responses by the Federal, State, County or other governmental agencies will need to be reviewed and
adjustments may need to be made the City's response plans, based upon the goals and objectives of the
plans at higher levels of government.
Public Education and Outreach
Once a triggering event occurs, efforts will be undertaken to provide information about EAB to property
owners/residents. Understanding the threat, knowing what to look for, knowing what options exist and
knowing what to do will be areas of focus for the City's public education and outreach efforts. In
addition, all City staff will be educated to recognize obvious signs and symptoms of an EAB infestation.
Diverse forums will be used to disseminate information about EAB, to include public hearings and
programs, website information, articles, handouts, press releases and public service announcements.
Whenever possible, neighboring property owners/residents will be notified prior to any ash tree
management functions taking place near or adjacent to their property. Neighborhood and/or volunteer
groups that are interested in assisting in efforts to detect and manage EAB will be directed to
appropriate educational opportunities in order to gain necessary skills.
Replanting
If large numbers of ash trees are removed, there will be an aesthetic and ecological impact to the City.
It is recommended that, where feasible considering engineering parameters, one-to-one replacements
of removed trees should be done as soon as practicable, considering available resources.
The actual number of trees replanted may be reduced, due to available resources, obstructions,
setbacks, and clearance requirements. As trees are replanted, the goal will be to further tree species
diversification within the urban forest, having no more than 10% of any species, 20% of any genus, or
30% of any family of species, whenever possible. The goal is to maintain species diversification,
whenever possible, within 5-10% (no more than 700 - 1,400 trees of any one species).
Wood Disposal and Utilization
EAB spreads most quickly through transportation of infested wood, whether in the form of logs, tree
waste, chips or firewood. Once an infestation has been verified, the County in which the infestation is
discovered is quarantined. No wood may be moved out of the affected County without complying with
regulations under a separate agreement with the State of Minnesota.
Creekside Soils will be the designated disposal site for infested ash trees. Once large numbers of
affected ash are transported to Creekside, there will be an opportunity to decide the highest, best use
for the wood waste. Possible uses for ash wood include biomass fuel, mulch, pulpwood, and/or saw
logs.
Ordinances, Policies and Programs
Applicable ordinances are included in City Code:
§31.27
City Tree Board
§92
Nuisances; Health and Sanitation
§92.02
Tree Diseases
§153.85
Tree Planting in New Subdivisions
§154.060
R-5 Manufactured Home Park
§154.065
C-5 Conditional Commercial District
§154.115
Screening, Landscaping, Outdoor Storage and Display
This management plan is subject to the most recent Public Works Urban Forest Maintenance Program,
including boulevard tree recommendations, and the most current approved species list for boulevard
trees.
Contractor Registration
It will be necessary to manage the likely influx of tree care contractors into the community following an
EAB infestation.
Once a triggering event occurs, minimum standards will be established and City -sponsored educational
seminars will be initiated. Any contractor who provides proof of insurance, successfully meets minimum
standards, and attends related educational seminars will be registered as a tree care contractor on the
City's website. Contractors will be responsible for initiating this process. City residents and property
owners will be warned on the City's website to check the credentials of any tree services they engage for
work on private properties.
Funding & Finances
In 2011, the City began putting away funds to mitigate potential tree diseases/infestations.
Approximately $55,000 per year has been transferred into this dedicated account.
Primarily, the fund is to provide for future tree removal/replacement costs. Secondarily, and as a
proactive effort, it funds tree diversification projects.
Diversification projects were done in 2013-2015, at a cost of up to $25,000 per year. In 2016, grant
funds were utilized to remove/replace several ash trees. In 2017, 3 grant trees and 30 other ash trees
were affected. In 2018 and following, the focus will be on ash trees in poor health or those that are
over -mature, as well as areas with high ash tree populations.
The balance available at the beginning of 2017 was estimated at $362,000. Based on the balance in this
account, the primary use of this account will be for tree removals once a triggering event occurs.
Beginning in 2018 G Beginning in 2018 and until a triggering event occurs, using $40,000 annually for
replacement using $40,000 annually for replacement of up to 40 ash trees per year for diversification
projects has been deemed reasonable.
Additional funding sources will likely be required to respond to an EAB infestation for replacing trees,
according to cost estimates prepared using available information:
Trees in City inventory 13,948 Total ash trees 2,142
POTENTIAL EAB COSTS
EAB Mortality
Ash
trees
lost
Removal
cost/tree
Total
Removal cost
Replace
cost/tree
Total Replace
cost
Total Cost
Yr 1-5 (10%)
214
$365
$78,110
$260
$55,640
$ 133,750
Yr 6-10 (20%)
428
$425
$181,900
$300
$ 128,400
$ 310,300
Yr 11-15 (70%)
1,500
$490
$ 735,000
$350
$ 525,000
$1,260,000
Totals
2,142
$ 995,010
$ 709,040
$ 1,704,050
Pesticide
35*
$200
$7,000
for 10 yrs =
70 000
*land area of Hutchinson: 24 km' - 800 m grid = 30 trees + 5 high -value sites.
Annual need
$1,774,415
=15yrs
$118,270
FUNDING EAB COSTS
Forestry diversification transfer
Annual
$55,000
01/01/2017 Balance
$362,077
- 15 yrs
$24,138
Current resources
65%
$79,138
Remaining unfunded need
35%
$39,132
Under the current plan, adequate funding is available for removals and approximately 33% of
replacements. Funding/financing options for the remaining 67% of replacements may include:
• Grants — City staff will stay informed of available grant opportunities.
• General funds — Some additional general levies or fees may be needed for tree replacement.
• Chapter 429 assessments/Capital improvement plans — planting trees on boulevards and their
trimming, care and removal are a recognized public improvement able to be specially assessed
to abutting property owners. Historically, tree -related costs that are part of a City improvement
project have not been assessed to abutting properties.
• Donations — Cash or in -kind donations from private groups will be emphasized.
Action plans
Short-term (0-3 years)
1. Review and update ash tree inventory.
2. Assign health condition ratings to ash trees.
3. Develop strategic removal plan using inventory and health condition ratings.
Mid-term (4-6 years)
1. Using ash tree inventory information, establish 800-meter radii, selecting an ash tree to receive
pesticide treatments for a given period.
2. Develop educational and outreach material for property owners/residents, appropriate City
staff and volunteers.
3. Thoroughly investigate any report of potential infestation, using outside help, as necessary, to
verify an infestation and determine its extent.
Triggering event
1. Initiate communication with the City Council regarding the triggering event
2. Set and hold public hearing declaring EAB as a nuisance
3. Identify the processes that will be used to manage EAB during communications with the Council
and the public.
4. Implement identified post -triggering event EAB management components identified in the plan.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Report on Sanitary Sewer Collection System Analysis
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/14/2018
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
All wastewater treatment facilities are built to handle some inflow and infiltration (1/1) of ground water and storm water.
However, when there is too much, there can be significant impacts to the facility and environment.
In August of 2016, the City experienced a very significant rainstorm, the same one that caused damaged to the
Aquatic Center, which was under construction. During that storm event, it became necessary to bypass sanitary
sewer lines both a couple of neighborhoods and at the wastewater treatment facility.
Following that storm, Public Works staff began discussing ways to identify where the 1/1 was coming from. Given the
size and complexity of the City's sanitary sewer collection system, it would be impossible to inspect all of the pipes,
manholes and other appurtenances of the system. Therefore, staff determined one way of prioritizing the areas would
be to:
1) identify 'sewer sheds'- in other words, which neighborhood flows to which lift station
2) compare water use records (from billing) with lift station pumping records
3) compare these records under both wet weather and dry weather conditions
S.E.H. was engaged to perform the study using data available from a variety of sources. Several departments were
involved in providing critical information, including Finance, IT, Wastewater, Engineering and Operations &
Maintenance.
The results of the study provide Public Works staff with a priority list of sewer sheds that are the most likely to
contribute 1/1. Already, there have been efforts to improve conditions in areas with the highest likelihood of
contributing 1/1.
Future efforts will be made to address 1/1 in other areas and monitor the effectiveness of programs using flow
monitors. To address future needs, Public Works staff proposed $80,000 annually in the CIP for this work.
BOARD ACTION REQUESTED:
For the City Council's information
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ro
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4287 Fax (320) 234-6971
August 14, 2018
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
Subject: Sanitary Sewer Collection System Analysis report
Heavy rains and intensive storms have a negative impact on the wastewater treatment facility. During
the largest recent event (in August 2016 — the same event that damaged the Aquatic Center) it became
necessary to bypass some water. While all wastewater treatment facilities accept some inflow and
infiltration (1/1) of ground water and storm water by design, excessive amounts can result in problems
treating the amount of incoming water and, in the worst cases, it becomes necessary to bypass some of
the water.
Also of note is that since 2005, we have limited the amount of sanitary sewer collection infrastructure
replaced during street improvement projects. Inspections and other efforts are undertaken to provide a
reasonable level of assurance that sewer infrastructure is in reasonably good condition. This process,
however, results in aging infrastructure.
Public Works staff began discussing ways to identify where inflow or infiltration (1/1) of ground water and
storm water into the sanitary sewer system was coming from. Inspecting the entire system was not
feasible. There are over 90 miles of sanitary sewer pipe and 1,800 manholes. In order to prioritize, City
staff drafted a request for proposals (RFP's) and sent it to engineering firms familiar with sanitary sewer
collection systems.
The project was to identify areas of the City by their 'sewer sheds.' We wanted to know which
neighborhoods contribute to which lift stations. We wanted to compare water consumption from billing
records to lift station pumping records to see which areas of the City had the highest likelihood of
contributing 1/1. Finally, we wanted to see these comparisons represented during both dry and wet
weather conditions. The contract with S.E.H. was approved and their work began in October. The work
was substantially complete in March, 2018 and completed May 30, 2018.
There were limitations to calculating this data, since most measurements are by the month. However,
when the records were matched, the result was conclusive enough to identify areas where efforts to
minimize 1/1 should be focused, at least initially.
Lift stations were ranked by their likelihood of contributing 1/1, the results were (worst first):
1. 5 t h Ave SE lift station
2. Bluff St/Our Saviors lift station
3. Shady Ridge lift station
4. North High Dr/Hwy 15 lift station
5. Elementary lift station
6. Stoney Pt/Roberts Rd lift station
7.
Main lift station
8.
McDonald's lift station
9.
Delaware lift station
10.
Campbell Lake lift station
11.
Otter Lake lift station
12.
Harmony Ln lift station
This information will help us focus our attention on those areas of the City with the greatest potential
for contributing 1/1.
Public Works staff proposed $80,000 of capital improvement funds annually to address 1/1 issues. Work
has already begun inspecting and repairing sewer infrastructure to address 1/1 in the two worst sewer
sheds.
Manholes serving the 5th Ave SE lift station have been grouted to stop leaks and were lined with a %"
poly/foam material to keep ground water out of the system. Televising inspections were done. Ditch
grading and improved storm water drainage was completed near the lift station.
Televising inspections were done on the Bluff St/Our Saviors lift station area. These inspections will
identify deficiencies and help us to plan for future repairs.
It is important, as we proceed, to use funds in the best possible way. Toward that end, we anticipate
putting in flow monitors at critical places in the sewer collection system so we can continue to compare
water use from billing records and lift station pumping records in the future. Flow monitors will also
help us to create 'sub -sewer sheds' in areas that are quite large (such as the main lift station area, which
encompasses a significant portion of the City).
The commitment to managing 1/1 is a long-term commitment that takes everyone working together to
get the best results. Management of 1/1 has to be at the forefront of our minds as we inspect, repair and
rehabilitate sewer infrastructure.
Many City departments were involved in providing support to make this report possible. Special thanks
to Finance, IT, Wastewater, Engineering and Operations & Maintenance staff. This information is
valuable and has already begun to guide our use of limited resources to improve the City's sanitary
sewer collection system.
Sanitary Sewer Collection System Analysis
Inflow/Infiltration Evaluation
City of Hutchinson, Minnesot
I—II)TC,H 14,:a.(i�_)(
-A.
SEH
Building a Better World
for All of Us'
May 30, 2018
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
Dear Mr. Olson.
RE: Inflow/Infiltration Evaluation
Sanitary Sewer Collection System
Analysis
City of Hutchinson, Minnesota
SEH No. HUTCH 144090
The following technical report presents the findings and recommendations from our inflow/infiltration
evaluation of the City of Hutchinson sanitary sewer collection system. The report highlights the review of
monthly water sales and lift station pumping/flow data collected over the past four years by city staff. The
data was used to determine wastewater flow values during dry and wet weather conditions in sewer
districts defined by the individual lift station serving each area.
Based on the results of the lift station data, the report ranks the lift station districts where potential
inflow/infiltration (1/1) appears to be the highest and identifies our conclusions and recommendations for
further investigation to identify and mitigate 1/1 entering the City of Hutchinson collection system.
We have reviewed your comments from the March 7, 2018 and May 16, 2018 draft reports and
Incorporated them into the final draft copy. Please feel free to contact me with any questions about the
recommendations presented in this document.
Sincerely,
f
Kirby Van Note, P.E.
Project Manager
kvn
9:111h1hutcM144090 4-prellm-dsgn-rplstsanitery sewer colleWon system analysts reporl_epAl 19 2010_final.d9cx
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 3536 Vednals Center Drive, St. Paul, MN 56110-5198
SEH is 100% employee -owned I sehlnc.com 1 651.400.2000 1 800.325.2055 1 888.908.8166 fax
Sanitary Sewer Collection System Analysis
Inflow/Infiltration Evaluation
City of Hutchinson, Minnesota
SEH No. HUTCH 144090
May 30, 2018
I hereby certify that this report was prepared by me or under my direct supervision, and
that I am a duly Licensed Professional Engineer under the laws of the State of
Minnes 7
KI y Van,, ote, P.E.
Date: May 30,_2018 License No.: 16241
Reviewed By: John Rodeberg. P.E. Date:. Ma 3y 0, 2018 _
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
Saint Paul, Minnesota 55110
Executive Summary
Every city expends considerable time and energy to efficiently manage their sanitary sewer collection
system. The City of Hutchinson operations and maintenance efforts include maintaining inflow and
infiltration (1/1) within their sanitary sewer collection system to acceptable levels. Hutchinson staff has
elected to take a comprehensive look at the sanitary sewer collection system and potential 1/1
contributions within the city. The initial investigation focuses on determining where excessive 1/1
contributions are present and the development of a plan to isolate sources and rehabilitate the
sanitary sewer system to reduce 1/1 levels to acceptable levels. The initial phase of this 1/1 review
Included the review of water consumption and lift station flow records to rank areas of the sanitary
sewer collection system with high 1/1 potential.
Even with the limitations of using monthly wastewater lift station pumping records, the data was
conclusive enough to make decisions about where to focus future 1/1 program activities. The flow data
from each lift station was ranked based on three 1/1 criteria measures. The first based on population,
the second based on pipe diameter and length and the third calculated from the ratio of peak wet
weather to dry weather flows. Based on the calculated values, the highest ranked areas for 1/1
contribution were found in Sewer Districts 14 and 12. Six other sewer districts (8, 10, 11, 3, 4, 5, and
13) were identified with the next highest potential of contributing 1/1 into the Hutchinson sanitary sewer
system.
Additional field investigation work and sewer rehabilitation will be needed in the coming years to
continue the process of isolating and removing specific 1/1 sources.
The City of Hutchinson should develop a long term 1/1 reduction program and we recommend the City
undertake a comprehensive 1/1 abatement program designed at reducing 1/1 both on the public and
private portions of the sanitary sewer collection system. This program should include the following
elements,
• Establish a long term flow monitoring program to record future storm events for validation of
the results found during this investigation and to track future sewer rehabilitation measures
and their effectiveness in reducing 1/I.
• Purchase and install flow monitoring equipment (AreaNelocity flow meter) downstream of the
Fifth Avenue SE lift station to isolate the area east of, but partially including sewer District 13.
Purchase of the equipment will allow the City to measure flow on a long term basis from 1/1
quantification through sewer rehabilitation.
• Install an event recorder into the lift station to measure hourly flow rates to help identify future
1/1 Investigative measures.
• Implement a manhole inspection program as described in Sections 6.1 and 6.2. Future
investigation measures will depend on the results of the additional flow monitoring and would
be completed in future years.
• In the future purchase an additional flow meter and install it in the area north of the first area
incorporating Our Saviors lift station using the same approach from the previous year. In
addition to flow monitoring, manhole inspection, sewer testing such as smoke testing, etc.,
would be added to the list of activities based on the results of the previous year.
• Cost of the initial study would be approximately $20,000. The second year would increase
depending on the initial sewer testing work necessary, based on the results of the initial flow
monitoring. There would be some cost savings by incorporating the flow monitoring from
each area initially. The estimated costs for investigating both areas during the first year add
SANITARY SEWER COLLECTION SYSTEM ANALYSIS HUTCH 144090
ES-1
Executive Summary (continued)
approximately $10,000 to the cost. Future areas could be looked at and investigated in the
future, but the estimated costs are difficult to determine without additional flow data.
Maintain long term flow monitoring records and document all 1/1 investigation and sewer
rehabilitation expenses.
Funding sources are limited for inflow/infiltration abatement, but SEH would work with city
staff to look into clean water grants program opportunities in the future. We would work with
city staff to implement and develop a flexible 1/1 reduction program based on the above -
mentioned elements to reduce 1/1 in the Hutchinson sanitary sewer collection system.
The City should implement an 1/1 reduction program with the elements listed in this study to
reduce III and minimize peak inflow rates in the City's sanitary sewer collection system. The
City's 1/1 program will need to be examined and evaluated after a few years depending on future
rehabilitation to determine the effectiveness of mitigating 1/1 each year.
SANITARY SEWER COLLECTION SYSTEM ANALYSIS HUTCH 144090
ES-2
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Ordinance No. 18-789 - Amending Chapter 112
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Before the Council for consideration is an ordinance amending Chapter 112 of the Hutchinson City Code pertaining to
Liquor Regulations, specifically the Definitions section. Staff is proposing to revise the definition of a hotel whereby
reducing the seating requirement from 85 to 30. This revision would be consistent with the seating requirement of a
restaurant which was reduced from 85 to 30 three years ago. This revision would also be consistent with the
definition of a hotel in state statute which has a seating requirement of 30. The seating requirement is for dining
rooms in hotels that serve the general public.
Please consider this as the first reading of the ordinance. The second reading and consideration of adoption of the
ordinance will be placed on the September 11, 2018, City Council agenda.
BOARD ACTION REQUESTED:
Review first reading of Ordinance No. 18-789
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 18-789
An Ordinance Amending Sections of Chapter 112 — Liquor Regulations - Defintiions
The City Council hereby ordains:
§ 112.001 DEFINITIONS.
For the purpose of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
3.2% MALT LIQUOR. Malt liquor containing not less than 0.5% alcohol by volume nor
more than 3.2% alcohol by weight. This definition includes so-called "malt coolers" within the
alcoholic content limits stated herein.
ALCOHOLIC BEVERAGE. Any beverage containing more than 0.5% alcohol by
volume, including, but not limited to, 3.2% malt liquor, wine and liquor as defined in this
section.
AFFILIATE or SUBSIDIARY COMPANY. A company in which a manufacturer or its
stockholders own a majority of the stock.
APPLICANT. Any person making an application for a license under this chapter.
APPLICATION. A form with blanks or spaces thereon, to be filled in and completed by
the applicant as a request for a license, furnished by the city and uniformly required as a
prerequisite to the consideration of the issuance of a license for a business.
BREWER. A person who manufactures 3.2% malt liquor for sale.
BUSINESS RECORDS. Include, but are not limited to, articles of incorporation, bylaws,
corporate minutes, records of sale and shipping documents, as well as lists of complaints whether
or not those complaints have resulted in a filing with an appropriate government agency, and also
include records relating to any litigation threatened or commenced against a license holder
arising out of the operation of licensed premises pursuant to the license granted herein.
CLUB.
(1) An incorporated organization organized under the laws of the state for
civic, fraternal, social or business purposes, for intellectual improvement or for the promotion of
sports, or a congressionally chartered veterans' organization, which:
(a) Has more than 50 members;
(b) Has owned or rented a building or space in a building for more
than one year that is suitable and adequate for the accommodation of its members; and
(c) Is directed by a board of directors, executive committee or other
similar body chosen by the members at a meeting held for that purpose.
(2) No member, officer, agent or employee shall receive any profit from the
distribution or sale of beverages to the members of the CLUB, or their guests, beyond a
reasonable salary or wages fixed and voted each year by the governing body. The CLUB or
congressionally chartered veterans' organization must have been in existence for at least three
years.
COMMISSIONER. The State Commissioner of Public Safety.
HOTEL. An establishment where food and lodging are regularly furnished to transients
and which has:
(1) A resident proprietor or manager;
(2) A dining room serving the general public at tables and having facilities for
seating at least 85 30 guests at one time; and
(3) At least ten guest rooms.
INDEPENDENT ACCOUNTANT. An accountant engaged in the practice of public
accountancy who is not an employee of, on the staff of or otherwise affiliated with the licensed
premises or the party holding the license at issue. An accountant who derives more than one-
third of his or her gross income from services performed for the license holder is not
INDEPENDENT as defined herein. The term INDEPENDENT ACCOUNTANT includes but is
not limited to certified public accountants and licensed public accountants.
INTOXICATING LIQUOR or LIQUOR. Ethyl alcohol and distilled, fermented,
spirituous, vinous and malt beverages containing in excess of 3.2% of alcohol by weight. This
definition includes so-called "wine coolers" and "malt coolers" within the alcoholic content
limits stated herein.
LICENSE. A document, issued by the city to an applicant, permitting him or her to carry
on and transact the business stated therein.
LICENSEE. An applicant who, pursuant to his or her approved application, holds a
valid, current, unexpired license, which has neither been revoked nor is then under suspension,
from the city for carrying on the business stated therein.
LICENSE FEE. The money paid to the city pursuant to an application and prior to
issuance of a license to transact and carry on the business stated therein.
LICENSED PREMISES. The premises described in the issued license.
MALT LIQUOR. Any 3.2% malt liquor, ale or other beverage made from malt by
fermentation and containing not less than 0.5% alcohol by volume.
MANUFACTURER. Every person who, by any process of manufacture, fermenting,
brewing, distilling, refining, rectifying, blending or by the combination of different materials,
prepares or produces alcoholic beverages for sale.
MEAL. Entrees and sandwiches offered on a restaurant menu. The term does not
include appetizers, snacks and non meal -related food.
MINOR. Any natural person who has not attained the age of 21 years.
OFF -SALE. The sale of alcoholic beverages in original packages for consumption off
the licensed premises only.
ON -SALE. The sale of alcoholic beverages for consumption on the licensed premises
only.
PACKAGE and ORIGINAL PACKAGE. Any container or receptacle holding alcoholic
beverages, which container or receptacle is corked, capped or sealed by a manufacturer or
wholesaler.
RESTAURANT. An establishment, other than a hotel, under the control of a single
proprietor or manager, where meals are regularly served at tables to the general public, and
having seating capacity for at least 30 guests. A RESTAURANT qualifying under this chapter
shall submit proof to the City Council that not less than 40% of the gross sales of the
establishment for which the on -sale license is to be used are from the serving of food. Upon the
request of the City Administrator, the applicant shall submit a financial statement signed by an
independent accountant that indicates the total gross sales of the establishment and the total food
sales of the RESTAURANT for the calendar year or fiscal year preceding the date of the renewal
application.
SALE, SELL and SOLD. All barters and all manners or means of furnishing alcoholic
beverages to persons, including the furnishing in violation or evasion of law.
WHOLESALER. Any person engaged in the business of selling alcoholic beverages to a
licensee from a stock maintained in a warehouse.
WINE. A beverage made without rectification or fortification by the fermentation of
sound ripe grapes, grape juice, other fruits or honey, and also carbonated wine, wine made from
condensed grape must, wine made from other agricultural products, imitation wine, compounds
sold as WINE, vermouth, cider, perry and sake, containing not less than 0.5% nor more than
14% alcohol by volume. This definition includes so-called "wine coolers" within the alcoholic
content limits stated herein.
Adopted by the City Council this 11' day of September, 2018.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
Public Arts Commission
July 12th, 2018 4:OOpm
Minutes
Present: Steve, Jon, Greg, Morgan
Minutes approved, motion by Morgan, Second by Greg, all approve
Sculpture Stroll
Brochures
• New holders have been installed
• Steve has been filling holders
Facebook
e Lookin' good
Website
• Steve noted that Morgan needs to be added
• Discussion about updating with the artist blurb and link over to the artists website
• Should we use some of the materials that were sent in to Haley to update the website,
o Action: Steve will find blurbs, Jon will send over to Jackie
• The photos are all last year and some older, would be nice to have new photos
• Change police sculpture to real photo not model
• Projects shows Parental Love
• Website should be updated at least once a year, like taking out the garbage, just gotta
keep doing it.
Other
• No Climbing signs going up to deter kids from scaling the Treasure Tower in Library
Square.
• Morgan mentioned that the orange metal door is bent on the Treasure Tower in
Library Square
• Feedback from community
o Shared some of the comments we've been hearing
o Horse is hard to see from road
• Does the "Call for Artists" require that the sculpture is created in advance of
applying?
o The application does not require that the piece is complete in advance of
applying. Is this something that has to be added or is it ok to leave it as
written?
o Consensus is that we leave it as written
• Greg has talked to Dean at Innovative Foam about possibility of creating paintable
"community theme" pieces, if that is something we want to pursue at some point.
Old Business
• Signal Box Wraps
• Greg talked to Kelly Brunkhorst and has all the forms that need to be filled out
• Greg will take a stab at filling out the paperwork. City has to ultimately submit any
applications.
• Council has shared some positive feedback from seeing wraps in other locations
• Greg had originally pitched this to the HCA as a fundraiser. Something to consider.
• Approximately 10 boxes that are wrappable
• Main Street 2020
• Morgan went to meeting
• Steve will send an email to Kent and John R to start the process of the request to get
a list of "Opportunity spaces on Amenity Areas" where art pads would be possible.
• Veteran's Memorial Park
There's a City ordinance that says that no permanent structure can be in a stormwater
pond. Haven't heard anything else.
• Wegshied projects
Dave was working to get the Arts Center to take the lead on the mural that would
possibly go on the ShopKo building.
■ Brainstormed: If HCA says no, are there other organizations that would fit?
■ Steve is going to review the state law which nonprofits could be
eligible
■ If 100% privately funded, they would only need permits and
permissions
Jon will relay the updates to Dave
• City Arts & Culture Plan
O Morgan has been working on it will send the draft out over email to the team as soon
as possible.
• Corporate Sponsorship Letter
• Tabled to August meeting
• ACTION: please review for August
• ACTION: Steve will send out the draft
• Membership
O Please keep sharing the opportunity
Adorned at 5:1 Opm, motion by Greg, Second by Steve
Next meeting August 9th, 2018 4:OOpm
�0L
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
ANNUAL BOARD MEETING
AUGUST 15, 2017, 7:30AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and
Judy Flemming.
2. CONSIDERATION OF MINUTES OF AUGUST 16, 2016 ANNUAL MEETING
Steve Jensen moved to approve the Minutes of the annual board meeting as written. LouAnn Holmquist
seconded and the motion carried unanimously.
3. CONSIDERATION OF 2017-2021 HRA Work Plan
The Board reviewed the 2017-2021 HRA Work Plan.
The Board discussed HRA program marketing ideas. Suggestions included: Putting new programs on
the city's Facebook page; having a booth at the McLeod County Fair or other home shows; and to
meet with the local banks to give them infonnation about HRA programs.
• Rental Rehab:
➢ The Board agreed to use SCDP Program Income for health, safety, and energy improvements as a
grant for projects where 50% of the renters meet income limits of 80% of McLeod County
Median Income adjusted for family size. If rental project incomes are lower, may use TIF funds
with 20% of the units at or below 50% of median income or 40% of the units for persons at or
below 60% of median income.
➢ The Board discussed that they may like a pilot program in the future using Unrestricted HRA City
Center Funds for Rental improvement updates including flooring, kitchen and bath updates etc.
This funding will be in the form of a low interest loan. HRA could set own income limit.
Owner Occupied Rehab: Continue current Owner Occupied Rehab program using TIF funding with
income limits of 80% of AMI.
Workforce Housing Owner Occu ied Home Improvement Program: Use TIF funding for health,
safety, energy improvements, and other home improvements similar to FUF as a $5,000 grant, no
owner snatch. Eligibility for Workforce Initiative: First time homebuyer working in Hutchinson with
required mortgage revenue bond income limits of 1-2 Person Family $80,400 and 3+ Person family
$92,400, buying an existing house in Hutchinson.
➢ Gary Forcier moved to move forward with a pilot Workforce Housing Owner Occupied Home
Improvement Program for first time homebuyers living & working in Hutchinson for 10 homes.
Nikki Willemssen seconded and the motion carried unanimously.
• Acquire/Demolish/New Construction Blighted Properties: Use available TIF balance for value gap.
Use unrestricted HRA City Center funding for construction financing. The current list of blighted
properties is as follows:
➢ 25 Jefferson Street — tax forfeited, expect demolition, new construction. Expect to use up to
$55,000 in value gap from TIF available balance.
■ Steven Jensen moved to give Executive Director, Jean Ward, authority to bid up to $5,000 at
the McLeod County tax forfeiture sale for the property located at 25 Jefferson Street SE.
LouAnn Holmquist seconded and the motion carried unanimously.
➢ 486 California Street NW — tax forfeited, expect demolition. Habitat for Humanity is interested in
this property.
➢ 141 P Avenue NE — investor owned, expect demolition. Expect to use up to $50,000 in value
gap from TIF available balance, if property purchased, demolished and new construction.
■ Gary Forcier moved to wait for the city to correspond formally with the owner of 141 5`h
Avenue NE regarding the blighted condition and to defer discussion of purchase until after the
city has correspond with the owner. Nikki Willemssen seconded and the motion carried
unanimously.
4. Election of Officers
Gary Forcier made a motion to keep Renee Lynn Johnson Kotlarz as Chair, Steve Jensen as the
Vice Chairman and Gary Forcier as the Secretary/Treasurer. LouAnn Holmquist seconded and
the motion carried unanimously.
5. Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee
Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by .lean Ward, HRA Executive Director
Gary Forcier Secretary/Treasurer
h
HRA
HVTCHINSON NOOSING AND
RE❑rV11. PM ENT AD THOR PT
Regular Board Meeting Tuesday, July 17, 2018, 7:00 AM
Min utes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Steve Jensen, Eileen Henry, and Nikki Willemssen. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 19,
2018
Steve Jensen moved to approve the Minutes of the regular board meeting as w1itten. Nikki
Williamson seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Willemssen moved to approve City Center General Fund payments of $15,115.45
for checks 8951 to 8957. Steve Jensen seconded and the motion carried unanimously.
b. Eileen Henry moved to approve City Center June 2018 financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
c. Steve Jensen moved to approve Park Towers operating account payments of $39,331.09
for checks 14337 to 14361 and consideration of approval of Park Towers' security
account payment of $150.50 for check number 1569. Eileen Henry seconded and the
motion carried unanimously.
d. Eileen Henry moved to approve the April 30, 2018 and May 31, 2018 Park Towers
financial statements. Steve Jensen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report -- 99% at beginning of month; now filled.
b. FYI: Park Towers' July Newsletter.
c. Jean Ward updated the Board on the apartment fire. She got the fire report from the Fire
Department. The insurance companies are still working out the details. Park Towers'
deductible is $5,000.
d. Nikki Willemssen moved to approve the air conditioners quote revision to include sales
tax. Steve Jensen seconded and the motion carried unanimously.
e. Jean Ward reviewed with the Board the final post audit PHAS Score - High Performer.
CONSIDERATION OF 2019 CITY CENTER DRAFT BUDGET
Jean Ward reviewed with the Board the 2019 City Center Draft Budget. Judy Flemming
updated the Board on the program marketing done so far. Mayor Gary Forcier recommended
giving a condensed program factsheet to the local realtors and lenders. Steve Jensen moved
to approve the 2019 City Center Budget. Nikki Willemssen seconded and the motion carried
unanimously.
6. CONSIDERATION OF UNDERWRITING STANDARDS FOR FIX UP LOANS
Steve Jensen moved to approve the revised underwriting standards for Fix Up Loans. Nikki
Willemssen seconded and the motion carried unanimously.
July 17, 2018 Minutes Page 1 of 2
7. CONSIDERATION OF REVISED HRA FEE SCHEDULE FOR ENERGY AUDIT FEE
AND CREDIT REPORT FEE
Nikki Willemssen moved to approve the revised HRA Fee Schedule. Steve Jensen seconded
and the motion carried unanimously.
S. COMMUNICATIONS
a. FYI: Press Release Century Court West Townhomes
b. FYI: Fall MN NAHRO Conference in Duluth
9. ADJOURNMENT
Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forci r, Secretary/Treasurer
July 17, 2018 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: July 2018 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 8/28/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached
is the July Investment Report.
The investment statement for the hospital monies reflects a $500,000 decrease due to the council's approval of a
$500K transfer to the General fund. The monies were transferred into the City's main investment account and
included within the $8,844,382.76 money market balance.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, May 15, 2018
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The May 15, 2018 Planning Commission meeting was called to order by Commissioner
Hantge at 5:34 p.m. Members in bold were present Chair Fahey, Vice Chair Wick,
Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, Commissioner
Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent
Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental
Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit
Technician
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED APRIL 17, 2018.
Motion by Commissioner Hantge, Second by Commissioner Lofdahl. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDER A PETITION TO VACATE EASEMENTS AT WHITE HAWK
VILLAGE OUTLOT A.
Dan Jochum, City Planner addressed the Commission.
Mr. Jochum reviewed the application as outlined in the Commission's packets.
Motion by Commissioner Lofdahl, second by Commissioner Hantge to close
hearing at 5:41 p.m.
Motion by Commissioner Lofdahl to approve. Second by Commissioner Garberg.
Motion approved. Item will be on City Council consent agenda on 05/22/2018.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
Minutes
Hutchinson Planning Commission
May 15, 2018
Page 2
5. NEW BUSINESS
6. UNFINISHED BUSINESS
A. CONSIDER REVISIONS TO CHAPTER 90; RIGHT-OF-WAY
MANAGEMENT
John Paulson, City Environmental Specialist, addressed the Commission.
Public hearing was made last month. There were a few revisions to the
ordinance, they are outlined in the Commission's packets.
Attorney Jay Littlejohn, with Verizon, brought up a 4 additional revision he
would like to see; 90.09 C4 —ROW separation requirements, 90.09 C7 b change
here to there to; Insurance Policies; 90.09 C8 — CUP in residential
Marc Sebora and John Paulson spoke regarding some changes requested by Mr.
Littlejohn.
Motion by Commissioner Lofdahl to approve current changes with further
discussion by staff and council. Second by Commissioner Hantge. Motion
approved. Item will be on City Council consent agenda on 05/22/2018.
B. CONSIDER REVISIONS TO CHAPTER 154.119;
TELECOMMUNICATIONS
John Paulson addressed the Commission, explaining again that this was
presented at the last meeting.
Motion by Commissioner Hantge to approve for first reading at City Council.
Second by Commissioner Lofdahl. Motion approved. Item will be on City
Council consent agenda on 05/22/2018.
7. COMMUNICATION FROM STAFF
8. ADJOURNMENT
Motion by Commissioner Hantge, Second by Commissioner Garberg to adjourn at
6:01 p.m.