07-10-2018 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 10, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfirom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook, Chad
Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Amber Donley,
Assistant City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Cook noted a celebration was held last evening at Northwoods Park in recognition
of the $10,000 Twins Foundation grant that was received for ballfield improvements
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under S minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 26, 2018
(b) Workshop of June 26, 2018
(c) Special Meeting of July 2, 2018
Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14914 — Resolution to Sell at Auction Surplus
Property (Police Vehicles)
CITY COUNCIL MINUTES JULY 10, 2018
(b) Consideration for Approval of Resolution No. 14915 - Resolution Appointing Election Judges for
Primary and General Elections
(c) Consideration for Approval of Resolution No. 14918 — Resolution Appointing Directors to the
LOGIS Board
(d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on
August 28, 2018, at Main Street Sports Bar
(e) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County
Fair Association on August 15, 2018, and a Temporary Liquor License to McLeod County Fair
Association from August 16 — 19, 2018
(f) Consideration for Approval of Revising 2018 Fee Schedule Related to Telecommunications and
Right -of -Way
(g) Claims, Appropriations and Contract Payments — Register A
Item 7(f) was pulled for separate discussion.
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the exception of the
item noted above. Motion carried unanimously.
Item 7(0 had further discussion. Matt Jaunich, City Administrator, explained that the
telecommunications ordinance speaks about an escrow fee. Although the City does not currently
charge an escrow fee, it was suggested that it be included on the fee schedule in case the City
ever gets to a point that it would want to begin collection of such. A revised fee schedule was
distributed with the noted addition.
Motion by Cook, second by Christensen, to approve Item 7(f). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda
IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 18-788 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF
CONSTRUCTION DURING THE 2ND AVENUE SE BRIDGE REPLACEMENT PROJECT
(SECOND READING AND ADOPTION)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that no changes have
been made to the ordinance since the first reading. The request is that construction hours may begin
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CITY COUNCIL MINUTES JULY 10, 2018
at 6:00 a.m. seven days per week for the project duration. The project is scheduled to be completed
by August 24, 2018.
Motion by Christensen, second by Cook, to approve second reading and adoption of Ordinance No.
18-788. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY COMPLETION OF SCHEMATIC DESIGN FOR NEW POLICE STATION
AND REMODEL/RECONFIGURATION OF FIRE STATION BY WOLD ARCHITECTS AND
ENGINEERS
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that before the
Council for consideration is to approve moving forward with a schematic design for a new police
station and remodel/reconfiguration of the fire station. After further consideration, staff is
recommending that Wold not move forward with a schematic of a remodel/reconfiguration of the fire
station at this time due to no immediate needs of the fire department. If upon further study it is
learned that the fire station should be included in further plans, it will be considered at that time. Staff
is recommending that this phase of the project not exceed $75,000.
Motion by Cook, second by Forcier, to approve completion of schematic design for new police
station not in excess of $75,000 by Wold Architects and Engineers. Cook noted that using hospital
money for the police station improvements does reduce tax impacts down the road for citizens,
however some tax dollars will most likely be used for this project. Cook noted that the benefits of a
new facility really need to be shared with the community. The schematic is anticipated to be
completed in November 2018 so that more specific sites for a police station can be discussed in early
2019. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Library Board Minutes from May 21, 2018
b) Liquor Hutch Quarterly Report
MISCELLANEOUS
12. STAFF UPDATES
John Paulson, Environmental Manager, noted that the beaver dam that had been built in a local storm
retention pond has been removed.
Kent Exner — Mr. Exner provided project updates: Century Avenue improvement project started this
week, staff is keeping watch on the Freemont Avenue/Hwy 15 South intersection due to the closure of
Century Avenue. The Jefferson Street/Century Avenue intersection should not be affected with the
construction work being done on Century Avenue. 2nd Avenue bridge project is moving forward. Seal
coating project is scheduled to begin on July 17d' and finish July 19d'. Alley 417 bids will be opened this
Thursday, July 12d'. Northeast ring road study is being explored with a potential consultant and staffwill
be delaying the project for a year to gain adequate public input and address wetlands and other issues,
along with an origin destination analysis. Glencoe Corridor Study — Glencoe and McLeod County
working with MnDOT to study Hwy 22 Corridor through Glencoe, including traffic dynamics of Hwy
CITY COUNCIL MINUTES JULY 10, 2018
212 and studying jurisdictional dynamics of the county roadways that travel through the City of Glencoe.
District 8 Bike Plan getting finalized within the next few months.
Matt Jaunich — Council workshop on July 24 h to review audit report; staff is working on setting joint
meeting with EDA; Cook spoke about having a joint meeting with Planning Commission and touring
projects in the City — Jaunich will speak with the planning director regarding this; groundbreaking
ceremony being held tomorrow on Century Courts Apartments development at 1:00 p.m.
13. COUNCIL/MAYOR UPDATE
John Lofdahl - First build day for Habitat for Humanity home on Morningside Drive will begin
tomorrow; Music in the Park last night along with a movie — same event will be held on August 6'
He asked if anyone is interested in volunteering at the State Fair for GreenSteps on a Stick. The
booth is in the Eco Experience building and four volunteers are needed.
Steve Cook — Cook noted that RiverSong is this weekend. He also sought clarification from Kent
Exner on the stakes for the trail by the 5' Avenue bridge, right next to Ranch Avenue. Exner noted
they are offset and do not indicate an edge.
Chad Czmowski — Czmowski stated that a citizen asked him about the crossing by Cash Wise across
South Grade Road and asked if a light could be installed at the crosswalk. Exner noted that a grant
has been obtained which includes installation of pedestrian crossing signs in this area, however a
study/design is being conducted which may include a mini roundabout at the Cash Wise intersection
along with moving the pedestrian crossing area and lights/signs. The design should be coming
before Resource Allocation Committee in the near future.
Mary Christensen — Christensen asked about the fountains that are not currently functioning. Matt
Jaunich noted that the fountain in Library Square is being worked on and should be completed by the
end of July. Kent Exner stated that the Crow River fountain is having an electrical connection issue
and is being studied by various electricians. Christensen also noted that she and staff members had
toured Cobblestone Inn and it is very nice with a great view of the City on the upper floors. They
are targeting opening in September.
Gary Forcier — Mayor Forcier noted that he saw some wrapped electrical boxes on vacation in South
Dakota and they looked very nice; He also noted that he was at the aquatic center the other day and
spoke to many users from quite a distance that were there just for the aquatic park
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 6:20 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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