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cp08-14-2018HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 14, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 4:00 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — New Journey UCC (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) 2018 Mid -America Trail and Greenway Award Presentations by Randy Thoreson, Outdoor Recreation Planner, National Park Service Rivers, Trails & Conservation Assistance Program (RTCA) PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 24, 2018 (b) Workshop of July 24, 2018 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Improvement Project Change Orders - Change Order No. 1 & 2 —Letting No. 1, Project No. 18-01 (Century Avenue SE Reconstruction) - Change Order No. 2 — Letting No. 6, Project No. 18-06 (2018 Street Seal Coating) (b) Consideration for Approval of Items for South Central Drainage Area Improvements Phase 1 Project — Letting No. 5, Project No. 18-05 1. Resolution No. 14929 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14930 - Resolution Receiving Report and Calling Hearing on Improvement CITY COUNCIL AGENDA AUGUST 14, 2018 (c) Consideration for Approval of Payment of Century Avenue SE Temporary Easement Rights Compensation (d) Consideration for Approval of Out of State Travel for Eric Kilian to Attend the National Tactical Officers Association Law Enforcement Operations Conference and Trade Show, in Milwaukee, WI, September 16-21, 2018 (e) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 9, 2018 (f) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 8 & 9, 2018 (g) Consideration for Approval to Purchase Annual Bag Film Order for CreekSide (h) Reappointments to Boards and Commissions - Steven Jensen to HRA Board to August 2023 - Greg Jodzio to Public Arts Commission to August 2021 - Jack Sandberg and Gerald Grinde to Public Library Board to April 2021 - Tim Peterson and Marlys Hoeft to PRCE Board to August 2021 (i) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — NONE purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY GATEWAY PARK CONCEPT 10. APPROVE/DENY SETTING DATE FOR THE ANNUAL CITY RECOGNITION EVENT 11. APPROVE/DENY SETTING SPECIAL MEETING ON AUGUST 17, 2018, TO CANVASS ELECTION RESULTS 12. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR AUGUST 28 AND SEPTEMBER 11, 2018 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA AUGUST 14, 2018 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Tall Grass/Noxious Weed Report for June and July 2018 NHSCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DULY 24, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook, Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Amber Donley, Assistant City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an additional item should be considered under New Business and that is consideration for approval of issuing a food vendor license to Adan Ramirez. Motion by Czmowski, second by Christensen, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Hope Family Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Steve Cook — 3M had family picnic this past weekend and wanted to thank the HFD and HPD for being there and reviewing some new equipment the departments have. John Lofdahl — Roger Karstens passed away and was on Historical Society Board of Directors Mary Christensen — HFD and HPD recently trained library staff on fire training and emergencies related to the police department Gary Forcier — George Field, retired Fire Marshal, passed away; twin cities news station was at Elks Park doing a story on the all-inclusive playground PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 10, 2018 (b) Workshop of July 10, 2018 (c) Special Meeting with Hutchinson Utilities Commission on June 27, 2018 Motion by Lofdahl, second by Czmowski, to approve the minutes as presented. Motion carried CITY COUNCIL MINUTES JULY 24, 2018 unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14919 — Resolution Regarding the Support of a Job Creation Fund Application on Behalf of Warrior Manufacturing (b) Consideration for Approval of Resolution No. 14920 — Resolution Calling for a Public Hearing by the City Council on August 28, 2018, at 6:00 p.m. on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-20 Therein and the Adoption of a Tax Increment Financing Plan Therefor as it Relates to Warrior Manufacturing (c) Consideration for Approval of Resolution No. 14921 — Resolution Transferring From Community Improvement Fund to the General Fund (d) Consideration for Approval of Revestment Agreement with Hutchinson Technology, Inc. (e) Consideration for Approval of Annual Caterer's Permit for J&N Schlagel Enterprises II (f) Consideration for Approval of Trunk Hwy 15 (Main Street) — 2nd Avenue North to 5d' Avenue South Intersection Control Evaluation Report (g) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (h) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Arts & Crafts Festival (i) Consideration for Approval of Street Closure for HOMES "Party in the Park" Event on July 28, 2018 0) Appointment of Matt Cheney to Hutchinson Utilities Commission to December 2022 (k) Consideration for Approval of Items for City Alley 917 Improvements Project (Letting No. 7, Project No. 18-07) 1. Resolution No. 14923 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 14924 - Resolution for Hearing on Proposed Assessment (1) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda L Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B 2 CITY COUNCIL MINUTES JULY 24, 2018 Motion by Christensen, second by Cook, with Czmowski abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT LETTING NO. 1, PROJECT NO. 18-01) a) Approve/Deny Resolution No. 14925 - Resolution Adopting Assessment Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project has begun and was awarded to R&R Excavating. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Exner noted that a revised Resolution was distributed that had a date correction on it. Motion by Lofdahl, second by Cook, to approve Resolution No. 14925 as revised. Motion carried unanimously. 10. ASSESSMENT HEARING AND PROJECT AWARD FOR 2018 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 4, PROJECT NO. 18-04) (a) Resolution No. 14926 - Resolution Adopting Assessment (b) Resolution No. 14927 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that four bids were received for this project (I I Avenue NE, Northwoods Avenue, and Spruce Street). The low bid was submitted by Wm Mueller and Sons Inc. in the amount of $1,572,106.30. Staff has revised the proposed street assessment rate for this project to $58.50/LF which was originally communicated as $72.00/LF to property owners. The project's total cost is accounted for within the City's proposed 2018 Infrastructure Improvement Program. Todd Vedder, 725 Spruce Street, presented before the Council. Mr. Vedder clarified that Spruce Street is not being widened — Exner clarified it is not. No potential start date have been estimated at this time but is to be completed within three months of starting. Donna Harley, 830 Spruce Street, presented before the Council. Harley stated that she just gained ownership of her property on June 7t' and moved here from the state of Washington. Harley stated she did not receive a notice about this project. Mr. Jaunich noted that a public hearing was held prior to Harley purchasing the home and the seller should have notified her. Harley stated she is unable to pay the assessment amount. Jaunich explained that if Harley is unable to pay the full amount by the date established, she can pay the assessments over a 10-year period. Harley noted she does not agree with interest being part of the payment plan. Tammy Bielke, 805 Spruce Street, asked about paying the assessments. It was explained that the assessments can be paid over 10 years or paid off in total. Construction along the roadway will be done in phases so property owners can get in and out of their property. Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously. Exner noted that a revised Resolution was distributed with a date correction. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14926 and 14927 as revised. Motion carried unanimously. COMMUNICATIONS RE UESTS AND PETITIONS e purpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy. CITY COUNCIL MINUTES JULY 24, 2018 Includes items like monthly or annual reports and communications from other entities.) 11. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE Lisa Bergh, Hutchinson Center for the Arts, presented before the Council. Ms. Bergh spoke about the partner Sroups that share resources with the Center for the Arts. Ms. Bergh spoke about events and fund raisers and grant awards for CFA. Ms. Bergh spoke about specific programs such as the "Kids Art Drop In Days" and "Palette". Ms. Bergh also spoke about arts education for both adults and children as well as other events and activities held at the arts center. 12. REVIEW OF WATER AND SEWER RATE STUDY PROFESSIONAL SERVICES AGREEMENT WITH SEH INC. Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff believes that the administration of a water and sewer rate study would be in the City's best interest at this time. The main reasons include: the most recent comprehensive rate studies for these City utilities date back to the mid-2000s prior to the respective plant replacements/additions; the user rates for these utilities have not been increased since 2011; the MnDNR is requiring the City to implement a water conservation rates structure; the MPCA is currently proposing significant revisions to the City's wastewater effluent permit; as the current plant facilities and distribution/collection systems continue to age, significant capital improvement needs have been identified within both utilities; utility user volumes have remained at recession period levels, so current rate revenues continue to be flat or decreasing; current respective utility fund reserve balances continue to be an ongoing financial concern; and the expiration of the local sales tax that was implemented to offset the debt service within these utility funds is approaching from a long-term planning standpoint and the City should ensure that these funds are well situated to incur the loss of this revenue stream. Council Member Cook stated he does not see the need for a study at this time. His reasons include: at the time the sales tax was implemented, discussions were held that rates would not be increased; requirements of MPCA are unknown; everything is manageable in CIP; water meters could be paid for in a fixed way; utility fund reserve balance has no issues; sales tax expiration is not an issue either as it is going straight to the debt. He feels this situation can continue to be monitored but a study is not necessary at this time. Exner stated use volumes and lack of surcharges is concerning on both water and wastewater. Exner noted there are rather immediate cash flow concerns and his concerns are for the users. A holding pattern of not increasing rates until 2026 could be an issue. Cook spoke about assessments and not charging full reconstruction. He stated that perhaps the City should charge for full reconstruction since the work is being done so why not assess for it. Exner said the City has to be careful with that to justify the benefit. Exner spoke about concerns he has with the lack of the City not having a water conservation rate structure and issues it raises with the DNR. Forcier and Czmowski concurred that a study is beneficial. Jaunich noted his concerns surround the water conservation rates structure required by the DNR. He did note that fund balances are healthy and he has no concerns with them. It was noted that this is a study only and the information gathered would entail whether or not a rate increase would be necessary. Lofdahl noted he is not opposed to having a study conducted. 13. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION STREETSCAPING PRELIMINARY DESIGN FEEDBACK Kent Exner, City Engineer, presented before the Council. As a follow up to the Main Street project public open house held last month, Mr. Exner reviewed the current streetscaping preliminary design information and feedback. Feedback from the Council included trying to incorporate hanging flower baskets on the light poles. Staff spoke of the benefits of rectangular, portable flower planters that .19 CITY COUNCIL MINUTES JULY 24, 2018 abut storefronts. Mr. Exner provided drawings of available tree planting zones from 5' Avenue South to 2nd Avenue North which are really rather minimal since the Council direction was not to plant trees in front of businesses. Christensen and Cook both noted that they really want to see planters and hanging baskets to enhance the beauty in the downtown area. Cook suggested incorporating benches into the rectangular planter boxes. 14. REVIEW OF CITY ALLEY SPECIAL ASSESSMENT POLICY Kent Exner, City Engineer, presented before the Council. Mr. Exner stated that staff s approach is to suggest revising the current alley special assessment policy to state "...one-half of all costs (including design, administration, inspection, utility, construction, etc.) of constructing new pavement in an existing alley or repaving existing paved alleys will generally be assessed to property owners..." Council Members were in favor of the revised language. A revised policy will come before the Council for approval. 15. DISCUSSION OF CENTURY AVENUE COURT APARTMENTS DEFERRED ASSESSMENTS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the owner/developer of Century Courts Townhome Project has requested that the Council waive the deferred assessments on the property which total $132,632.17. This is a deferred assessment from a project that was done in the early 1990s and the deferral occurred through a subdivision agreement that the City entered into with the then owner of the property in 1994. The current owner/developer assumed ownership of this property in May 2017 and it is assumed an assessment search was not done prior to that ownership change. Matt Ward, Century Court Townhomes, presented before the Council. Mr. Ward explained that he was completely unaware of the deferred assessments as the property was quit claimed to him. Mr. Ward explained that the new development going in is valued at $11 million. He is asking for help from the Council as the project is extremely over budget and he is putting millions of dollars into the community. Council Member Cook expressed that there are many projects and properties that have deferred assessments and he does not believe it is fair to waive them and set a precedence to other property owners. Lofdahl suggested perhaps removing the interest from the total deferred assessment due. Jaunich noted an option would be taking the deferred assessments, reassessing them and allowing the developer to pay them over a five-year period. Staff will research the possibility of this and present it to Mr. Ward and bring it back to the Council. UNFINISHED BUSINESS NEW BUSINESS 16. SUMMARY REVIEW AND APPROVE/DENY 2017 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT Andy Reid, Finance Director, presented before the Council. Mr. Reid highlighted a few items from 2017 including construction and opening of the aquatic center, EDA Enterprise Center, HPD body camera program, HUC bonds for two new engines and Sunday liquor sales. The financial report will be at the public library, at City Center and on the City's web site. Mr. Reid introduced Kyle Meyers of the City's auditing firm. Mr. Meyers noted that a workshop was held prior to the Council meeting to review the financial report in detail. Mr. Meyers explained that the audit report is clean and there were no findings. No new financial standards will be put in place for next year and the City has retained its "AA" bond rating. The City's fund balance is at 52.3% which is 5 CITY COUNCIL MINUTES JULY 24, 2018 above the state auditor's recommendation of 35-50% and the City's policy of 40%. Motion by Cook, second by Czmowski, to approve 2017 Audited Comprehensive Annual Financial Report. Motion carried unanimously. 17. APPROVE/DENY RESOLUTION NO. 14922 — RESOLUTION COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $3,000,000 FOR FUTURE POLICE FACILITY EXPENDITURES Motion by Cook, second by Czmowski, to approve Resolution No. 14922. Motion carried unanimously. 18. APPROVE/DENY PROJECT AWARD FOR TRAIL AND PARKING IMPROVEMENTS (LETTING NO. 10, PROJECT NO. 18-10) (a) Resolution No. 14928 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that four bids were received for trail and parking improvements near the 5t' Avenue SE bridge and Elks Park areas. The low bid came in from Duininck Inc. in the amount of $159,747.20. No assessments on this proj ect. Motion by Czmowski, second by Christensen, to approve Resolution No. 14928. Motion carried unanimously. 18.1 APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO ADAN RAMIREZ Matt Jaunich, City Administrator, explained that Adan Ramirez operates a taco food truck and would like to operate in Hutchinson mainly during the Farmers Market hours and area but may operate other times and locations as well. Ramirez held a license previously with the City of Hutchinson. Motion by Czmowski, second by Christensen, to approve issuing food vendor license to Adan Ramirez. Motion carried unanimously. GOVERNANCE (Thep urpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 19. DISCUSSION ON CITY COUNCIL PUBLIC ENGAGEMENT EFFORTS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that as part of the strategic planning efforts the Council had discussed engaging more with the public. Mr. Jaunich reminded the Council of a couple of events coming up such as National Night Out and the McLeod County Fair which are some good opportunities. Mr. Jaunich also provided information to the Council on creating City Council blogs. Council Member Cook also spoke of "Coffee With the Council" wherein two Council Members would host a coffee talk at a local establishment on a rotating, scheduled basis. 20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for June 2018 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 19, 2018 MISCELLANEOUS rel CITY COUNCIL MINUTES JULY 24, 2018 21. STAFF UPDATES Kent Exner — Century Avenue/Hutchinson Health water main connection made last Friday night; Hwy 15/Main Street streetscaping survey is on MnDOT's web site, the project's web site, the City's Facebook page and the City's web site; mosquito control applications are scheduled to be done August 1, additional applications could be considered depending on mosquito counts thereafter; Trail Committee meeting will be held tomorrow night and the Dakota Rail Trail study will be reviewed of which the City contributed to; sealcoating has been completed; working on the Crow River fountain with a connection issue Matt Jaunich — August 14' Council meeting begins at 4:00 p.m.; Council and staff received formal invitation to Party in the Park this Saturday; application for Governor's Pheasant Opener is ready to go and will be submitted by the end of the month 22. COUNCIL/MAYOR UPDATE Mary Christensen — Orange Spectacular in town this weekend John Lofdahl — Mid Minnesota Development Commission has gap funding available for businesses to fill jobs; Highfield Apartments No. 4 will be considered at August Planning Commission meeting; August 6t' movie in the park (Library Square); Lofdahl and Cook will most likely attend the State Fair in the Green Step booth Steve Cook— spoke about improvement projects and financing packages; Master Park Plan suggestions — possibility of additional community gardens in large parks and implementing markers of what kinds of prairie flowers are along the trails Gary Forcier — Orange Spectacular and tractor parade is fun event and is being held this weekend; August 6' pulled pork barbecue contest will be part of Music in the Park beginning at 5:30 p.m.; citizen asked him to remind drivers of the rules of the road when it comes to bicyclists; Airport Commission is very pleased with the Council's approval on all of the updates approved for the airport ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:15 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL REVIEW OF 2017 FINANCIAL REPORT WORKSHOP MINUTES TUESDAY, JULY 24, 2018, AT 4:30 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary Christensen, Steve Cook, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City Administrator, and Andy Reid, Finance Director. REVIEW OF 2017 FINANCIAL REPORT 2. 2017 Financial Report Andy Reid, Finance Director, introduced Kyle Meyers and Lane Kockelman of Abdo, Eick & Meyers who presented the City's 2017 audited financial report. Kyle Meyers presented before the Council. Mr. Meyers explained that the auditing firm completes an audit opinion which includes a testing of Minnesota legal compliance, internal controls over financial reporting and other law provisions, regulations, contracts and grant agreements. The audit opinion is clean and there were no findings. The City has received the GFOA certificate of achievement award for the 21st year in a row. Mr. Meyers reviewed specific financial results from the completed audit. The City has approximately $53,107 or 0.3% available for spending at the City's discretion (unassigned fund balance). Standard & Poor's bond rating of the City is "AA-". Mr. Meyers also noted that no new GASB standards were implemented in 2017. Mr. Kockelman noted that the City has retained a general fund balance between 50-60% for the last several years and is at 52.3% for 2017. The City's policy is 40%. The State Auditor and League of Minnesota Cities recommend that an unrestricted fund balance reserve be between 35-50% for cash flow purposes. Mr. Kockelman detailed general fund operations data as well as general fund revenues by source and other facets of the general fund. Mr. Kockelman also reviewed general fund expenditures by program as well as the make-up of the special revenue funds, debt service funds and capital projects funds. Mr. Meyers then reviewed cash flows and cash balances for the various enterprise funds as well as the internal service funds (Central Garage and Self -Insurance) and the public utilities commission fund. Mr. Meyers suggested that the enterprise funds rates be reviewed on an annual basis. All funds presently have adequate reserves. The City will address any deficits through increased charges in future years. Like enterprise funds, internal service fund rates should be analyzed annually to determine adequacy of rates covering costs. Mr. Meyers also provided a peer group comparison with other third class cities. Lastly, Mr. Meyers spoke about future accounting standards. The City is very financially healthy. Council Member Cook asked specific questions and sought clarification on items included in the report. A correction will be made on page 36 related to expenditures and revenues. Cook made a suggestion for next year's report acknowledging the 0% debt levy increase. Discussion was also held regarding delinquent property taxes and the collection of them. 3. Adjournment Motion by Czmowski, second by Cook, to adjourn the workshop at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Project Change Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 8/14/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 1/Project No. 18-01 — Century Avenue SE Reconstruction After removal of the pavement ,unsuitable driveway surfacing was encountered making it difficult to access businesses. The Engineer has determined that the Contractor shall place rock surfacing to provide adequate access to the driveways. This Change Order does result in an increase to the Contract amount $1,345.00. This action does not extend the Final Completion Date. - Change Order No. 2 - Letting No. 1/Project No. 18-02 - Century Avenue SE Reconstruction The Contractor had mobilized to begin work on the water main. The City was unable to shut the water down due to a faulty water valve. The Contractor had requested payment due to loss of productivity. The Engineer agrees that the loss of productivity was caused by no fault of the Contractor. This Change Order does result in an increase to the Contract amount $1,099.25. This action does not extend the Final Completion Date. - Change Order No. 2 — Letting No. 6/Project No. 18-06 — 2018 Street Seal Coating This Change Order addresses the additional work on Cleveland Ave and Golf Course Road. This Change Order results in an increase to the Contract amount of $4,555.32. This Change Order does not extend the Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: nn STATE AID FOR LOCAL TRANSPORTATION Rev. February2018 Yfmor RM1d mmon171OM CHANGE ORDEF op SP/SAP(s) 133-125-002 1 MN Project No.: I STPF 4318(242) 1 Change Order No. I01 Project Location Local Agency Contractor Century Ave SE — TH#15 South to Jefferson St SE, Hutchinson MN City of Hutchinson R & R Excavating Local Project No. L1 P18-01 o. L Contract N1 P18-01 Address/City/State/Zip 1149 Hwy 22 South, Hutchinson MN 55350 Total Change Order Amount $ 1,345.00 Issue: After removal of the pavement unsuitable driveway surfacing was encountered making it difficult to access businesses. The Engineer has determined that the Contractor shall place rock surfacing to provide adequate access to the driveways. Resolution: The Contractor shall supply and place rock surfacing (Stabilizing Aggregate) as directed by the Engineer. Payment for this work will be by negotiated price, as provided in MnDOT Specification 1904.3. Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) **Group/ funding Item No. Description + or — Unit Unit Price + or — Quantity Amount $ Category 002 2105.509 Stabilizing Aggregate Ton $25.00 53.8 $1,345.00 Net Change this Change Order $1,345.00 **Group/funding category is required for federal aid projects Approved by Project Engineer: Date: Print Name: Kent Exner Phone: 320-234-4212 Approved by Contractor: R & R Excavating Print Name: Date: Phone: 320-587-5918 DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: _ Federal Funding _ State Aid Funding District State Aid Engineer: Date: Local funds Page 1 of 1 nn STATE AID FOR LOCAL TRANSPORTATION Rev. February2018 Yfmor RM1d mmon171OM CHANGE ORDEF op SP/SAP(s) 133-125-002 1 MN Project No.: I STPF 4318(242) 1 Change Order No. IO2 Project Location Local Agency Contractor Century Ave SE — TH#15 South to Jefferson St SE, Hutchinson MN City of Hutchinson R & R Excavating Local Project No. L1 P18-01 o. L Contract N1 P18-01 Address/City/State/Zip 1149 Hwy 22 South, Hutchinson MN 55350 Total Change Order Amount $ 1,099.25 Issue: The Contractor had mobilized to begin work on the water main. The City was unable to shut the water down due to a faulty water valve. The Contractor had requested payment due to loss of productivity. The Engineer agrees that the loss of productivity was caused by no fault of the Contractor. Resolution: The Engineer has agreed to pay the Contractor for the time that the equipment and crew were standing idle. Payment for this work will be by negotiated price, lump sum, as provided in MnDOT Specification 1904.3. Estimate Of Cost: (include any increases or decreases in contract items, any negotiated or force account items.) **Group/ funding Item No. Description + or — Unit Unit Price + or — Quantity Amount $ Category 002 1517 Compensation Adjustment — Lost Production LS 1,099.25 1 $1,099.25 Net Change this Change Order $1,099.25 **Group/funding category is required for federal aid projects Approved by Project Engineer: Date: Print Name: Kent Exner Phone: 320-234-4212 Approved by Contractor: R & R Excavating Print Name: Date: Phone: 320-587-5918 DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: _ Federal Funding _ State Aid Funding District State Aid Engineer: Local funds Date: Page 1 of 1 HUTCHINSON CITY CENTER Ctryof ENGINEERING DEPARTMENT QP_ 111 HASSAN STREET SE, HUTCINSON MN 55350 7 J PHONE:320-234-4209 FAX:320-234-4240 LETTING NO. 6 - PROJECT NO. 18-06 (L6P18-06) Dated: 08/02/2018 CHANGE ORDER NO. 2 Page 1 of 1 Project Multiple Citystreet segments within the City of Hutchinson Location: CONTRACTOR: Pearson Bros, Inc, 11079 Lamont Ave NE, Hanover MN 55341 - 763-391-6622 - missy@pearsonbrosinc.com Contract $186,216.80 Original Completion: 08/10/2018 Revised Completion Date: NA Amount: This Change Order addresses theadditional work on Cleveland Ave and Golf Course Road. This Change Order Description results in an increase to the Contract amount of $4,555.32. This Change Order does not extend the Final of Change: Completion Date. In accordance with the terms of this Contract, you are hereby authorized and instructed to pertorm the work as altered by the following provisions. Item No. Item Unit Unit Price Quantity Amount 1 Seal Coating SQ YD $1.54 2958 $4,555.32 TOTAL CHANGE ORDER $4,555.32 ORIGINAL PREVIOUS ADDITIONS�DEDUCTIONS THIS ADDITION/DEDUCTION TOTAL CONTRACT AMOUNT $186,216.80if $34,110.00 $4,555.32 $224,882.12 CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation. [ ] Is Decreased by Calendar Days Approved: Approved: Contractor - Pearson Bros Inc City of Hutchinson - Mayor: Gary Forcier Dated: Dated: 08/14/2018 Approved: Approved: City of Hutchinson - City Engineer: Kent Exner City of Hutchinson - City Administrator: Matt Jaunich Dated: Dated: 08/14/2018 HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Items for South Central Drainage Area Improvements Phase 1 (L5/P18-05) Department: PW/Eng LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their September 11th meeting. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,008,570.00 Total City Cost: $ 1,008,570.00 Funding Source: Stormwater Utility Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14929 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 5/PROJECT NO. 18-05 WHEREAS, it is proposed to improve: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 5/Project No. 18-05, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 14th day of August 2018. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: August 14, 2018 SUBJECT: Letting No. 5/Project No. 18-05 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L5/P18-05 South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $817,000 Engineering $122,550 Administration $49,020 Engineering Services - Geotechnical $20,000 Street Lighting Materials $0 ESTIMATED TOTAL $1,008,570 ESTIMATED FUNDING TOTAL Assessable Costs $0 City - Bonding $0 City - Water Funds $0 City - Wastewater Funds $0 City - Stormwater Funds $1,008,570 ESTIMATED TOTAL $1,008,570 RESOLUTION NO. 14930 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 5/PROJECT NO. 18-05 WHEREAS, pursuant to a resolution of the Council adopted August 14th, 2018, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances; and said report was received by the Council on August 14th, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $1,008,570.00. 2. A public hearing shall be held on such proposed improvements on the 11th day of September, 2018, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 14th day of August 2018. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO.8302 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 5/PROJECT NO. 18-05 (L5P18-05) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 11th day of September, 2018, to consider the making of an improvement of Letting No. 5/Project No. 18-05, an improvement of: South Central Drainage Area Improvements Phase 1: Storm water pond implementation by construction of grading, aggregate pathways, bituminous surfacing, concrete curbing, concrete walk, storm sewer, landscaping, restoration and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $1,008,570.00 and an Assessable cost of $0.00 for the total estimated cost of $1,008,570.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 08/14/2018 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 22ND, 2018 AND WEDNESDAY, AUGUST 29TH, 2018. HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Approval of Payment of Century Avenue Easements & Trees Compensation Department: PW/Eng LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As previously reviewed with the City Council, the City is required to compensate adjacent Century Avenue SE property owners for temporary construction easement rights and private tree removals to satisfy Federal Aid requirements. Thus, please see the attached worksheet showing the agreed upon compensation amounts for the 25 impacted properties. At this point, the Finance Dept. has been asked to prepare the respective payment checks for your approval at this meeting. BOARD ACTION REQUESTED: Approval of Century Avenue SE Temporary Easement Rights & Tree Removal Compensation Fiscal Impact: $ 18,330.87 Funding Source: 2018 Construction Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: > m o o n o N o E m v a v* a v* to v* vl v* to to n o vl vl N m n i O to m 0 ill to N m N to m m o m m ao n a n N rl n m to N to m o in a N a � E - v N v Q °- EEo E " N a m o N vl a n m o o N a a n m ry N 6 f- W �6 I� m 01 m 01 ill m m m ill 01 Q E 6 O ill 01 m vl n 01 I� m ill m m 1p ill m ^ 01 ill N 01 01 n u 01 O m 6 e^-I m O m ill 6 ill ill 01 I� m N l0 m W o v � 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 0 m v Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x x x x x x x x x x x x x x x x x x x x x x x x x Z v v v v v v > v > v > v > v>> a a v > v v a> a> > > > > 3 v >> v > a > a > a > a a a a a > a a > a > a a i a i a i a i z v a> ° x v v v v v v v v v n n o v v u u u u u vl u vl u u u u u u u u u a a .� o o to o o N o ti u m u N to vl N vl o vl a a m m N m to N N N o N n ti a ti N ti a m N m o ti o ti ti ti ti N ti N N o0 a v v vU pp T 2 2 O E E z u- o .- ° m o s v v J `° 3 _ > x° v v v00 2 u 2 s - N O cm u 2 - N -6 - -o O E 0 o N K O ~ w 3 (o (J r O ni' co u o N o 2 - - 3 -' Qi °6 J " m o7{ 07{ v o @ s oY oLL Z o 2 u u m o - -`-�' v m --aic h Y 2' 2' E m m -° aEi °- @ aTi x 2 z Q a O Y a x m 2 - H m m O u Q O v vl vl vl vl vl vl vl vl vl vl vl � > w w vl �Wil vwi vwi �Wil �Wil �Wil �Wil '^ r ti > > Q Q Q Q Q Q Q Q Q Q Q 1 Q Q T T T T T T T O 0 3 C 2 Y Y c c c c c c c c c c u N m m m m m m m C w C w w u w u w u w u w u w u w u U! u w u w u w u m w u w u u u u u u u u O p u u tp N O m N tp N O tp N O O t0 O O O ry m O .ti m N vl vl vl a m m N N N N N m m m N N N N N N N ti o vl o 0 0 o vl o 0 0 0 o vl o 0 0 o vl o 0 0 0 0 0 0 0 a 0o 0 n 0 m 0 o 0 m 0 0 m 0 0 a 0 0 vl 0 0 to 0 0 n 0 0 m 0 0 m 0 0 m 0 0 o 0 0 0 0 0 0 0 m 0 0 0 0 0 0 m 0 0 a 0 0 vl 0 0 to 0 0 0 0 m 0 m o m m m m m m m m m m m m m m m m n n n n n n m U m N m N m N m N m N m N m N m N m N m N m N m N m N m N m - m N m N m N m N m N m N m N m N m N m N vl m a vl to n n m ao m n m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a a vl to to to to to to to to to to to n n n n n n n n n n � a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ti ti n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 n 0 P"Im F-H-Hdd Hd ddd ro m o m a In HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-'7 Agenda Item: Out of State Travel Department: Police LICENSE SECTION Meeting Date: 8/14/2018 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I am requesting authorization for out of state travel for Sgt. Eric Kilian to attend the National Tactical Officers Association (www.ntoa.org) Law Enforcement Operations Conference and Trade Show, being held in Milwaukee, WI. This training provides an opportunity for law enforcement professionals, like Sgt. Kilian, to choose from over 25 seminars and a dozen practical training courses taught by some of the best instructors and subject matter experts in the profession. Topics include leadership, team management, risk mitigation, current case law and emerging trends in tactics. There will also be numerous debrief presentations on recent real world incidents, providing Sgt. Kilian a firsthand look at lessons learned. In addition, the two-day trade show brings in over 150 vendors, offering an opportunity for Sgt. Kilian to have personal conversations with vendors on equipment trends and technology improvements. There are numerous networking events planned throughout the week, that will allow him to meet with the nearly 1000 law enforcement attendees from around the US and other countries. This will undoubtedly provide him the opportunity to expand his network of peers and gain insights into common challenges. This training is sure to provide a return on investment for our agency and for Sgt. Kilian professionally. The conference is September 16-21, 2018. The Special Operation Training Association (SOTA) board has chosen Sgt Kilian, of which he is a board member, to attend the conference. SOTA would pay for the tuition and hotel. The cost to the department would be to cover the cost of transportation (driving), per diem and his wages. The McLeod County Sheriffs Office is sending 2 officers to the conference and we will try to have Sgt Kilian carpool if it works. Sgt. Kilian was authorized and scheduled to attend the conference in 2017, but had to cancel due to a medical emergency. BOARD ACTION REQUESTED: Recommend approval of out of state travel Fiscal Impact: Funding Source: Police Training budget FTE Impact: 1.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Short -Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on September 9, 2018. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 9, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City ofA7. a-N 7A;=�� 1 I I I lassan StrCet Southeast Ilutchinson, MN 55350 (320)S97-51511-ax:t320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 555 and Minnesota Statutes Chapter 349 All applications mast be received at least 30 days before event in order to be considered ,01 Tl y 11 r APR] ication le 01- (o7 V Short Term Date(s) Fee: ManihlDc /Year — MonihlD /Year• Organization Information //�� -� (2 4� ['t:f1&0—' t+ Name Phone Number Address where regular meeting are held City Slate Zip Federal or Statc ID'. Day and time of meetings? 4? :i � . je fps /!'jay -'Q�tam Is this organization organized under the laws of the State of Minnesota? %yes ❑ no How long has the organization been inexistence? /3!y How may members in the organization? r�Sda What is the purpose of the organization? In whose custody will organization records be kept? al - Name Phone Number Address City Stale zip Duly Authorized Officer of the Organizalion Information ---_v - ' L W oZ- F._ 3-s`�'7- Asa True Name Phone Number ddlr I a v W 1 N, -Z— Residence Address city Stare Zip Date or Birth-, 408 1 j.,3 1 / 95-4 Place of Birth: — M'onth1daylyear Have you ever been convicted of any crime other than a traffic offense? if yes, explain: City Slate ❑ yes X no CIA' (# 1la+1chin.sun ipplicafrun for GapOling rJevices License Page ? of 3 II Designated Gambling Manager (Qualified under Mfrtnesora Statute U29) I- True Name �4-S S� Phone Number �S G 6r�1 ��11soN W s�3. Residence Address City State Zip Date of Birth: 1 :!P 1 &2= Place of Birth: J �UL ir�nr Month/duylyear Cray 5taae Have you ever been convicted of any crime other than a traffic offense? ❑ yes �io ]Byes, explain: How long have you been a member of the organization? Game Information Location # I �t A aLc OAUAOtlr .3C��? Name of'locatiuri where game will be played Phone Number Address gf'locaaion where game will be played City State 7ip Date(5) and/or day(s) gambling devices will be used: Oc� -C77 -r Gr through dq—o?'/ A�D AM I lours of the day gambling dcyices will be used; From /1: Gd pM To p Maximum number of player: ? Will prizes be paid in money or merchandise? (*money ❑ merchandise Will refreshments be scrvcd during the time the gambling devices will be used? yes ❑ no lC es, will a charge be made for such refreshments? L* es ❑ no Game Information Location 92 Nance of location where game will be played Phone Number lIddress of locarion where game will be played City Stale Zip Date(s) and/or day(s) gamhling devices will be used: _ through AM AM (fours of the day gambling devices will be used: From PM TO PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char e be made for such refreshments? ❑ es ❑ no Cin if I Ivichinson Application forC;ambimg IJevicY.s t.rc�nse Pcigr 3 cif 3 officers of the Organization (if necossary, lliisl additional names on se orate sheet) y } Name Title -- U & i c t)&- 5, w, -C r r*ysa"Y, �4/ Residence Address City 5tute Zip Name Title Residence Address ci y State zip Name Title Residence Address 01V State zip Officers or Other Persons Plaid for Services I nformatian {i necessary, list additionai names on se araiv siree%� Name Title Residetwv Address City State Zip Name — Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of I lutehinson Ordinarnce 114.20 and Minnesota Statutes Chapter 344)? Gambling Manager 'Ales Q Flo — _ Authorized Officer l[yes ❑ no P40 Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 1 14.20 relating to gambling and I will familiarize myself with the contents thereof. -.-,/ Q.X Signature of authori- officer of organization ir�r�aturc of gambling manager Cif organization Internal Use Ont City Council ❑ approved ❑ denied Notes- Date Date HUTCHINSON CITY COUNCIL Cityaf A Ls Request for Board Action L =-Nz-,7 Agenda Item: Temporary Liquor License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a temporary liquor license to dispense liquor at their Fall Festival being held at the church on September 8 & 9, 2018. St. Anastasia is a religious organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to St. Anastasia Catholic Church on September 8 & 9, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ' Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 i-fl( 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number ST. ANASTASIA CATHOLIC CHURCH 1884 E535318 Address City State Zip Code 460 LAKE STREET SW HUTCHINSON Minnesota 55350 Name of person making application Business phone Home phone LORI THUL 320-587-5507 320 587-9413 Dates) of event Type o€organization ❑ Microdistillery ❑ Small Brewer SEPT. 8 & 9, Z018 ❑ Club ❑ Charitable ❑x Religious ❑ Other non-profit Organization officer's name City State Zip Code REV. PAUL L. WOLF HUTCHIN50N Minnesota 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State 7ip Code Minnesota Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area, describe. ST. ANASTA51A CATHOLIC CHURCH - 460 LAKE STREET SW, HUTCHINSON, MN 55350 IN FRONT OF SC HOOL BUILDING If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the Service - If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. CATHOLIC MUTUAL RELEEF SOCIETY- $500,000 EACH OCCURRENCE APPROVAL //}} APPLICATION MUST BE APPROVED BY CITY OR COUNTY BCrORC SUBMITTING TO ALCOi OL AND GAMBLING ENFORCEMENT Od-1c H-JL-tL, r7-Isrn-� City ot County approving the license Date Approve Fee Amount Permit Date S -7 f8� Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement -LERKS NOTICE: Submit this form to Alcohol acid Gambling Erlfarcernent Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAILTH E APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US Certificate of Coverage Date: S/I12018 Certificate Holder This Certificate is issued as a matter of information only and The Diocese of New Ulm confers no rights upon the holder of this certificate. This certificate Pastoral Center does not amend, extend or alter the coverage afforded below. 1400 Chancery Drive Company Affording Coverage New Ulm, MN 56073 THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA10943 OTT) MILL RD Covered Location St. Anastasia Catholic Church OMAHA, NE 68154 460 Lake Street Southwest Hutchinson, MN 55350 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named a bone for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may he issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Neal & Personal Property D. General Liability Each Occurrence Sob bbb General .Aggregate Occurrence Products-Comp10P Agg ® Claims Made 8568 7f112018 711f2a19 Personal & Adv Injury Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability Each Occurrence 5o0,000 85b8 7f11201$ �Ilf2a19 AnnualAggregrate Other Each Occurrence Claims Made Annual Aggregrate LimitlCoverage Description of Opera (ion slLocationslVehitlestspeciaJ Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage is verified with regard to Covered Location's Fall Festival, to be held on churchfschool grounds, September 8-9, 2018. Includes Liquor Liability and Fidelity for Charitable Gambling Holder ol'Certificatc Cancellation Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the holder of City of Hutchinson certificate named to the left, but failure to mail such notice shall I I I Hassan Street Southeast im po,e no obligation or liability of any kind upon the company, Hutchinson, MN 55350 its agents or representatives, Authorized Representative .. � -- ~ aI9$bao�9$ HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-'7 Agenda Item: Consideration for Approval to Purchase Annual Bag Film Order for CreekSide Department: Compost LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Jake Vacek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Polyethylene bag film for the Premier Tech automated bagging line that Creekside employs is ordered on an annual basis. The SplendorGro brand of bags is ordered on a one year sales volume basis annually due to the actual volume sold each year. The quantities to be ordered this year for the 2019 season are formulated on 2018 YTD sales plus approx 20% to ensure inventory supplies are ample enough to take on any new business that may present itself in 2019. A total of two quotes were received. The lowest priced quote received was from Inteplast Group/Niaflex at $112,225.75, with an average unit price of $0.1430 each (2017 average unit price was $0.1501) while the second lowest priced quote was received from Direct Plastics, A Novolex Company, at $117,029.50. With the recent competitive bidding threshold increased to $175,000 going into effect August 1st of this year, this project does not warrant the need for a public bidding process. Staff is confident in the quality of Inteplast Group/Niaflex's products as we have utilized them numerous times over recent years. Staff recommends the approval to purchase the bag film order from Inteplast Group/Niaflex. BOARD ACTION REQUESTED: Approve the purchase of bag film based on the quote received from Inteplast Group/Niaflex, as recommended by CreekSide staff. Fiscal Impact: $ 112,225.75 Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 112,225.75 Total City Cost: $ 112,225.75 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: SplendorGro Products Poly Bag Film Quote Summary 8/6/2018 Vendor Inteplast Group Direct Plastics Niaflex A Novolex Company Product ID Quantity $ per M/Imp Total Cost $ per M/Imp Total Cost .75 cuft Topsoil 325,000 $147.29 $47,869.25 $154.10 $50,082.50 .75 cuft Compost w/Manure 150,000 $147.29 $22,093.50 $154.10 $23,115.00 .75 cuft Peat Select 30,000 $147.29 $4,418.70 $154.10 $4,623.00 .75 cuft Potting Soil 150,000 $147.29 $22,093.50 $154.10 $23,115.00 201b Potting Soil 130,000 $121.16 $15,750.80 $123.80 $16,094.00 Total Bag Film Cost $112,225.75 $117,029.50 Plate Charges Inteplast Group Niaflex Direct Plastics A Novolex Company Product ID # of Colors $ per Plate/Color Total Cost $ per Plate/Color Total cost .75 cuft Topsoil 4 .75 cuft Compost w/Manure 4 .75 cuft Peat Select 4 .75 cuft Potting Soil 4 201b Potting Soil 4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Plate Charges $0.00 $0.00 Total Bag Film + Plate Charges $112,225.75 $117,029.50 Average unit price, $0.1430 $0.1491 rr INTEPLASTGRoup Engineered Films Price Quotation Quote # 1362.1 Sales Rep I Edlun, Bob Quote Deliver Date 8/2/2018 Customer City of Hutchinson Expiration Date 8/31/2018 IEF Facility' IEF Orlando Ship To Hutchinson, MN Et% Gate Rem Description Min Qty Freight Terns Countl Unit Unit Unit ibs 6M12018 $1 Unit 23" CFS (00275) Wht OP 16"Repeat PRT 4C/2S - 20# Potting -130 Prepm 1,000 M 68.84 $121.16/M Soil 23" CFS (003) Wirt OP 16"Repeat PRT 4C/2S - 20# Potting Soil 130 Prepaid 1,000 M 75.1 $129.17/M 27" CFS (00275) Wht OP 18"Repeat PRT 4C/2S - .75cf Prepaid 41111111111 ® 90.92 $147.29/M SplendorGro Soil Subjects 27' CFS (003) Wht OP 18"Repeat PRT 4C/2S - 75cf 665 Prepaid 1,000 M 99.18 $157.7/M SplendorGro Soil Subjects 1 Comments/Notes: 5 week lead time. Add 2 weeks for new or changed artwork. Min 30M required per sku. General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products if change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective product shall be either the refund of the purchase price for the nonconforming or defective product or replacement of the non -conforming or defective product, as determined by us; provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon. IEF Westborough IEF Dalton IEF Garland Haremar IEF Orlando IEF Prattville 5 Otis St. Westborough, MA 01581 1403 Needham Dr. Dalton, GA 30720 2875 Market St. #100 Garland, TX 75041 200 Great Gulf Dr. Concord, Ontario L41K 5W5 7549 Brokerage Dr. Orlando, FL 32809 1107 Doster Rd Prattville, AL 36067 Formerly Danafilms Corp. Formerly P+O Packaging Formerly Lone Star Plastics An Inteplast Company Formerly Niaflex Corp. Formerly Lone Star Plastics 8/1/2018 uu,0kr \ �e—: " QUOTE FORM VENDOR NAMEDn-,a 0 VENDOR ADDRESS: > eysaf� Ctx_..4 , OrunaN SALES REPRESENTATIVE: �,C"11C1 lit?'v'cra� CONTACT PHONE NUMBER: FAX NUMBER:&�6cma - -_�A-19 EMAIL ADDRESSLIC- 0. l ,Vko' �-ol et Product ID SplendorGro .75 tuft Topsoil Quantity 325,000 imps 75cuftCompost wiManure 150,000imps 75 tuft Peat Select 30,000 imps /5 tuft Potting Soil 150,000 imps 20 ib Potting Soil 130,000 im ps PRODUCT GRAPHICS DEVELOPMENT (set-up & plates) u to 2.75 m it $ VTLi . 1 v / rv, $ I SH . 1-21 �\-k $ 1Q? •S--C) / IV\ u ote 3.00 mil $ 3, • 4 A P ?: YES: NO: � Are set-up and plate charges included in Film rice above, if applicable If no, please list the cost of plates per color here, along with any associated set-up fees or applicable fees: r�n\r\,c5 rr:),C-10_Ln f,d� `� \;ny-kc hit-S oS .�nle�yjcx ,l`1o=. I.y Stora g of Ware housing Costs, if any: $ is months $ 112 months Number of days for delivery, after business is awarded. '_i weeks PIQK) ei T1',Al--ed C1y 6jc'.' k General Warranty: YES: t. f NO: DURATION: CreekSide Compost Facility is a tax-exempt entity Page 6 of 7 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/25/18 - 8/14/18 Check Date ------------------- 08/03/2018 Check -------------- EFT754 Vendor Name ------- ---------- ------------------------------------------------ EFTPS (Federal) Description ------------------------------------------------------------------------- PAYROLL 7/15 - 7/28/2018 Amount ----------------------- 72,082.14 08/03/2018 EFT755 MN Dept of Revenue PAYROLL 7/15 - 7/28/2018 14,437.44 08/03/2018 EFT756 Provident Life and Acc Ins PAYROLL 7/15 - 7/28/2018 703.64 08/03/2018 EFT757 PERA PAYROLL 7/15 - 7/28/2018 49,159.10 08/03/2018 EFT758 TASC-Flex PAYROLL 7/15 - 7/28/2018 1,816.06 08/03/2018 EFT759 TASC-H S A PAYROLL 7/15 - 7/28/2018 12,944.36 08/03/2018 EFT760 ICMA PAYROLL 7/15 - 7/28/2018 2,148.56 08/03/2018 EFT761 VOYA PAYROLL 7/15 - 7/28/2018 740.00 08/03/2018 EFT762 MNDCP PAYROLL 7/15 - 7/28/2018 305.00 08/03/2018 201938 Manual payroll check PAYROLL 7/15 - 7/28/2018 165.83 08/03/2018 201939 Manual payroll check PAYROLL 7/15 - 7/28/2018 287.41 08/03/2018 201940 NCPERS PAYROLL 7/15 - 7/28/2018 384.00 08/03/2018 201941 HART PAYROLL 7/15 - 7/28/2018 566.37 08/01/2018 201942 COMMERCIAL PARTNERS TITLE LLC REIMBURSE SPECIAL ASSESSMENT OVERPAYMENT 4,814.61 08/14/2018 201943 48FORTY SOLUTIONS, LLC 08- B GRADE 48 X 40 PALLETS FOR CREEKSIDE 6,039.56 08/14/2018 201944 A R ENGH HEATING & AIR CONDITIONING PREVENTATIVE MAINTENANCE - WASTEWATER 1,495.90 08/14/2018 201945 A TO Z CHEMICAL SUPPLY TAR & ASPHALT REMOVER - STREETS 1,479.75 08/14/2018 201946 AARON J ROEPKE CENTURY AVE TEMP CONSTRUCTION EASEMENT 653.30 08/14/2018 201947 AARP AUGUST INSTRUCTION 300.00 08/14/2018 201948 ACE HARDWARE VARIOUS R&M SUPPLIES 1,285.22 08/14/2018 201949 VOID - 08/14/2018 201950 ACOMA ACORNS 4-H CLUB BIO BAG FUNDRAISER MARCH 2O18 - REFUSE 500.00 08/14/2018 201951 ADVANCED POWER SERVICES, INC COOLANT SYSTEM MAINT- WTP 1,975.00 08/14/2018 201952 AG SYSTEMS EQUIPMENT PARTS FOR WWTP 184.50 08/14/2018 201953 AHLGREN ELECTRIC WORKAT NORTHWOODS PARKAND SOUTH PARK 2,556.62 08/14/2018 201954 AIRPORT LIGHTING COMPANY AIRFIELD LIGHTING: CURRENT SENSE BOARD 414.00 08/14/2018 201955 ALTERNATIVE BUSINESS FURNITURE MULTI -FUNCTION CHAIR - BLDG INSPECTIONS 276.00 08/14/2018 201956 AMERICAN BOTTLING CO JULY COST OF GOODS - LIQUOR 214.64 08/14/2018 201957 AMERICAN DOOR WORKS DOOR REPAIRS - CIVIC ARENA & PARKS GARAGE 546.00 08/14/2018 201958 AMERIPRIDE SERVICES JAN ITIORIAL SUPPLIES 108.36 08/14/2018 201959 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE - WTP CHEMICALS 1,449.05 08/14/2018 201960 ARCTIC GLACIER USA INC. JULY COST OF GOODS - LIQUOR 1,379.30 08/14/2018 201961 ARNESON DISTRIBUTING CO JULY COST OF GOODS - LIQUOR 471.00 08/14/2018 201962 ARROW TERMINAL LLC REPAIRS SUPPLIES - PUBLIC WORKS 773.99 08/14/2018 201963 ARROWHEAD FORENSICS RIFLE BOX, PISTOL BOX, EVIDENCE BAGS - POLICE 340.51 08/14/2018 201964 ARTISAN BEER COMPANY JULY COST OF GOODS - LIQUOR 1,411.55 08/14/2018 201965 AUTO VALUE - GLENCOE AUTO R&M SUPPLIES - VARIOUS DEPTS 789.15 08/14/2018 201966 AVEYRON HOMES INC 128 CENTURY AVE TEMP CONSTRUCTION EASEMENT 731.14 08/14/2018 201967 B & B SPORTS SEALANT FOR LIBRARY SQUARE FOUNTAIN REPAIRS 11.06 08/14/2018 201968 B & C PLUMBING & HEATING INC LIBRARY FOUNTAIN REPAIRS / OTHER REPAIRS 637.80 08/14/2018 201969 BAUER BUILT INC NEW TIRES - STREETS 186.68 08/14/2018 201970 BELLBOY CORP JULY COST OF GOODS - LIQUOR 2,674.50 08/14/2018 201971 BENNY'S MEAT MARKET HOT DOGS FOR CONCESSIONS 310.00 08/14/2018 201972 BERGER PLUMBING HEATING A/C, LLC SWIMMING POOL: PIPE, SHOWER VALVES, PLUG 1,471.87 08/14/2018 201973 BERNICK'S CONCESSIONS SUPPLIES - WATERPARK & ROBERTS 3,214.88 08/14/2018 201974 BETTY RUSCH CENTURY AVE TEMP CONSTRUCTION EASEMENT 123.71 08/14/2018 201975 BOCK, CINDY REIMBURSE UNIFORM SHOES 75.00 08/14/2018 201976 BOETTCHER, CHARLES STRIP & REPLACE FINISH - CC LOBBY FLOOR 880.00 08/14/2018 201977 BOLTON & MENK INC. 2018 AIRPORT ZONING UPDATE 4,814.40 08/14/2018 201978 BREAKTHRU BEVERAGE JULY COST OF GOODS - LIQUOR 14,562.04 08/14/2018 201979 BRENDA FORCIER SHELTER REFUND 36.00 08/14/2018 201980 BRYAN & NADINE HAWKINS CENTURYAVE TEMP CONSTRUCTION EASEMENT 2,154.26 08/14/2018 201981 BS&A SOFTWARE ANIMAL LICENSE SYSTEM 8/1/18 - 8/1/19 793.00 08/14/2018 201982 C & L DISTRIBUTING JULY COST OF GOODS - LIQUOR 57,255.24 08/14/2018 201983 CAITLIN LITKE PARTIAL REFUND ON CAMPSITE RENTAL 90.00 08/14/2018 201984 CARD SERVICES CASH WISE PURCH - SENIOR CTR & CONCESSIONS 259.24 08/14/2018 201985 CARPETSPLUS COLOR TILE TILE REPAIR IN CITY CENTER KITCHEN 318.78 08/14/2018 201986 CARS ON PATROL SHOP LLC SET UP WORK 2 NEW SQUAD CARS / DECOMMISSION 10,400.58 08/14/2018 201987 CENTRAL HYDRAULICS EQUIPMENT REPAIR PARTS - STWT & CREEKSIDE 742.22 08/14/2018 201988 CHANKASKA CREEK JULY COST OF GOODS - LIQUOR 327.60 08/14/2018 201989 ICHROMALOX I HEATING SYSTEM REPAIRS - WTP 12,531.33 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/25/18 - 8/14/18 Check Date ------------------- 08/14/2018 Check -------------- 201990 Vendor Name --- ------ ------------------- ------------------------------------- CINTASCORPORATION Description ------------------------------------------------------------------------- CLEAN I NG/JAN ITORIAL SU PPLIES Amount ----------------------- 222.14 08/14/2018 201991 CIVILAIR PATROL MAGAZINE 1/12 PAGE FOR AIRPORT 195.00 08/14/2018 201992 CLARKE ENVIRONMENTAL MOSQUITO MANAG JULY SERVICES 15,490.00 08/14/2018 201993 CORE & MAIN LP WATER METER REPAIR PARTS 3,520.31 08/14/2018 201994 CORNER POST EROSION CONTROL EROSION CONTROL BLANKET- 3 LOCATIONS 780.00 08/14/2018 201995 CORNERHOUSE A. ERLANDSON - BASIC FORENSIC TRAINING FEE 1,365.00 08/14/2018 201996 CORPORATE MECHANICAL 40 TON CONDENSER UNIT COIL CLEANING - C.CTR 564.10 08/14/2018 201997 CORYJ NOVOTNY CENTURY AVE TEMP CONSTRUCTION EASEMENT 432.29 08/14/2018 201998 CREEKSIDE SOILS MULCH & SOIL FOR PARKS AND WWTP 1,551.73 08/14/2018 201999 CROW RIVER AUTO & TRUCK REPAIR SERVICE 2 SQUADS - NEW PADS/ROTORS ON 1 334.68 08/14/2018 202000 CROW RIVER WINERY AUGUST COST OF GOODS - LIQUOR 1,217.24 08/14/2018 202001 CUSTOMIZED FIRE RESCUE TRAINING INC TRAINING CLASSES FOR FIREFIGHTERS 1,475.00 08/14/2018 202002 DAAK REFRIGERATION REPAIRS AT WATERPARK CONCESSIONS 410.95 08/14/2018 202003 DAVE GRIEP CLEANING CLEAN WINDOWS AT LIQUOR HUTCH 45.00 08/14/2018 202004 DAVID SMITH PARTIAL REFUND ON CAMPSITE RENTAL 10.00 08/14/2018 202005 DAVIS MOTORS INC NEW ENGINEERING 1/2 TON PICKUP TRUCK 28,100.00 08/14/2018 202006 DELBERT & SHIRLEY CROTTEAU CENTURY AVE TEMP CONSTRUCTION EASEMENT 159.85 08/14/2018 202007 DOG -ON -IT -PARKS DOG STATION BAGS 444.95 08/14/2018 202008 DONALD & JUSTINE HOLMQUIST CENTURY AVE TEMP CONSTRUCTION EASEMENT 158.46 08/14/2018 202009 DORA MAE AANDERUD CENTURY AVE TEMP CONSTRUCTION EASEMENT 386.42 08/14/2018 202010 DPC INDUSTRIES INC SODIUM HYPO - WTP CHEMICALS 2,095.36 08/14/2018 202011 DYNA SYSTEMS CONCRETE, GREASE, CRYOBIT - WWTP SUPPLIES 344.93 08/14/2018 202012 EAST SIDE OIL COMPANIES BULK DIESEL- CREEKSIDE 1,178.98 08/14/2018 202013 ECOLAB PEST ELIMINATION RODENT PROGRAM - CREEKSIDE 155.28 08/14/2018 202014 EMERGENCY RESPONSE SOLUTIONS LLC SECURE STORAGE BOX - FIRE 1,671.00 08/14/2018 202015 ERICKSON ENGINEERING CO LLC JUNE CONST INSPECTION - 2ND AVE BRIDGE PROJECT 18,687.94 08/14/2018 202016 EUGENE & JEANETTE BENING CENTURY AVE TEMP CONSTRUCTION EASEMENT 325.26 08/14/2018 202017 EWERT BROS INC SEWER TELEVISED: SEWER PIPES BY OLD CLINIC SITE 887.20 08/14/2018 202018 EXCELSIOR HOMES INC REIMBURSE BUILDING PERMIT CHARGED IN ERROR 600.00 08/14/2018 202019 FARM -RITE EQUIPMENT FILTERS AND EQUIPMENT REPAIRS SUPPLIES 900.29 08/14/2018 202020 FASTENAL COMPANY VARIOUS R&M SUPPLIES 1,352.12 08/14/2018 202021 FINANCE & COMMERCE L1P18-01: BID LOCATION HENNEPIN COUNTY 799.98 08/14/2018 202022 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE TESTING 103.29 08/14/2018 202023 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER, HATS, LIQUOR STORE 614.00 08/14/2018 202024 FLOORCOAT MIDWEST, LLC MANHOLE REPAIRS/LEVELING 8,236.00 08/14/2018 202025 FOSTER MECHANICAL COOLER MAINTENANCE AT LIQUOR STORE 676.08 08/14/2018 202026 FRAGOSO, CARIDAD UB refund for account: 1-480-6550-5-04 41.11 08/14/2018 202027 GAVIN, DONLEY & OSTLUND, LTD LEGAL REVIEW FOR DOG BITE CASE 768.00 08/14/2018 202028 GEB ELECTRIC INC INSTALL 2 TV RECEPS IN EAST RINK 478.00 08/14/2018 202029 GOPHER STATE FIRE EQUIPMENT CO. NEW FIRE EXTINGUISHERS / SERVICING 387.50 08/14/2018 202030 GRAINGER VARIOUS R&M SUPPLIES 1,113.82 08/14/2018 202031 HACH COMPANY DISSOLVED OXY- WTP CHEMICAL 154.55 08/14/2018 202032 HANSON & VASEK CONSTRUCTION SHERWOOD ST SE TRAIL IMPROVEMENT 16,425.00 08/14/2018 202033 HAWKINS INC CHEMICALS - WATERPARK 7,401.01 08/14/2018 202034 HCVN-TV 2ND QTR NU -TELECOM FRANCHISE FEES 24,872.19 08/14/2018 202035 HENRY'S WATERWORKS INC VAVLE BOX RISER, LID, COVER - WTP & WWTP 1,528.66 08/14/2018 202036 HENRYS FOODS INC BOMB POPS 283.90 08/14/2018 202037 HIBU INC BILLING DEPARTMENT ONLINE DISPLAY- LIQUOR HUTCH 2,729.16 08/14/2018 202038 HILLYARD / HUTCHINSON VARIOUS CLEANING SUPPLIES 507.27 08/14/2018 202039 HJERPE CONTRACTING CATCH BASIN REPAIR: SINK HOLE AT VFW PARK 915.00 08/14/2018 202040 HOHENSTEINS INC JULY COST OF GOODS - LIQUOR 354.00 08/14/2018 202041 HOME SERVICE, LLC CENTURY AVE TEMP CONSTRUCTION EASEMENT 571.29 08/14/2018 202042 HOMESOURCE STORE, THE FRIDGE FOR APPARATUS BAY - FIRE STATION 769.98 08/14/2018 202043 HUTCHINSON CO-OP GAS, DIESEL, TREAT, ROUNDUP, GRND WTR PR 32,058.45 08/14/2018 202044 HUTCHINSON CONVENTION & VISITORS BU JUNE 2018 LODGING TAX 11,998.97 08/14/2018 202045 HUTCHINSON EVENT CENTER LINENS FOR WINE TASTING EVENT -LIQUOR STORE 20.00 08/14/2018 202046 HUTCHINSON HEALTH CARE AUGUST CAM CHARGE - EVENT CENTER 2,277.99 08/14/2018 202047 HUTCHINSON HEALTH CARE CENTURY AVE TEMP CONSTRUCTION EASEMENT 589.36 08/14/2018 202048 HUTCHINSON LEADER MONTHLY ADVERTISING &AUDIT PUBLICATION 6,183.68 08/14/2018 202049 HUTCHINSON MEDICAL CENTER CENTURY AVE TEMP CONSTRUCTION EASEMENT 1,048.06 08/14/2018 202050 IHUTCHINSON SENIOR ADVISORY BOARD ISENIOR TOUR: OAKS AT EAGLE CREEK, CRUISE 586.78 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/25/18 - 8/14/18 Check Date ------------------- 08/14/2018 Check -------------- 202051 Vendor Name ----------- ------ ------------ ------------------------------------ HUTCHIN SON UTILITIES Description ------------------------------- --------- ------------- -------------------- PERA RATE INCREASE AID PASS THROUGH Amount ----------------------- 7,099.00 08/14/2018 202052 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - STREETS DEPT 181.02 08/14/2018 202053 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 27.87 08/14/2018 202054 IDEAL SERVICE INC EQUIPMENT PARTS FOR WWTP 103.91 08/14/2018 202055 INGSTAD BROADCASTING KARP: JULY ADVERTISING - LIQUOR STORE 256.00 08/14/2018 202056 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS- STREETS DEPT 1,129.22 08/14/2018 202057 ISD 2859 GSL OVERPAID FOR LARGE GROUP AT WATERPARK 18.00 08/14/2018 202058 J & J DUST CONTROL DUST CONTROL: LES KOUBA, CAMPER DRIVE 2,700.00 08/14/2018 202059 JACK'S UNIFORMS & EQUIPMENT SHIRTS, PANTS - POLICE 548.54 08/14/2018 202060 JAY MALONE MOTORS BUMPER ASSEMBLIES (2) - PARKS DEPT 711.00 08/14/2018 202061 JEFFERSON FIRE & SAFETY INC KEY PRO -FLOW 5"X100' YLW LDH - FIRE SUPPLIES 1,212.64 08/14/2018 202062 JEREMIAH &JENDA MASON CENTURY AVE TEMP CONSTRUCTION EASEMENT 250.20 08/14/2018 202063 JJ TAYLOR DIST OF MN JULY COST OF GOODS - LIQUOR 11,652.78 08/14/2018 202064 JOE'S SPORT SHOP TROPHIES FOR RECREATION PROGRAMS 120.00 08/14/2018 202065 JOEL & DEIRDRA VOS CENTURY AVE TEMP CONSTRUCTION EASEMENT 315.53 08/14/2018 202066 JOHNSON BROTHERS LIQUOR CO. JULY COST OF GOODS - LIQUOR 26,934.41 08/14/2018 202067 JUUL CONTRACTING CO BEAVER DAM: BACKHOE 140.00 08/14/2018 202068 KAREN A SWENSON CENTURY AVE TEMP CONSTRUCTION EASEMENT 312.75 08/14/2018 202069 KERI L GRUTT HICKLE CENTURY AVE TEMP CONSTRUCTION EASEMENT 337.77 08/14/2018 202070 KERI'S CLEANING 7/16 - 7/31 CITY CTR, LIBRARY, SR DINE, FIRE DEPT 3,244.00 08/14/2018 202071 KOHLS SWEEPING SERVICE PILED ASPHALT & CONCRETE AT CREEKSIDE 1,690.00 08/14/2018 202072 KRAFT WALSER LAW OFFICE SIGN & AWNING GRANT - EDA 1,000.00 08/14/2018 202073 KRANZ LAWN & POWER SHOP PARTS: COVERS, WASHERS, BOLTS, SPINDLES 646.83 08/14/2018 202074 L & P SUPPLY CO CANNED FUEL, CHAINSAW SERVICING, GATOR TRADE 2,821.08 08/14/2018 202075 LAKELAND BROADCASTING 7/17 - 7/23 ADVERTISING - LIQUOR STORE 200.00 08/14/2018 202076 LARRY & CONNACE FRASER TRUST CENTURY AVE TEMP CONSTRUCTION EASEMENT 297.46 08/14/2018 202077 LEAGUE OF MN CITIES -INS TRUST 8/16/18 - 8/16/19 INSURANCE PREMIUM 11,294.00 08/14/2018 202078 LINDA & LARRY SORENSEN CENTURY AVE TEMP CONSTRUCTION EASEMENT 2,138.42 08/14/2018 202079 LOCHER BROTHERS INC JULY COST OF GOODS - LIQUOR 59,401.65 08/14/2018 202080 LOGIS JUNE NETWORK & APPLICATION CHARGE 7,025.00 08/14/2018 202081 LOIS KLITZKE CENTURY AVE TEMP CONSTRUCTION EASEMENT 129.27 08/14/2018 202082 LYNDE & MCLEOD INC. YARDWASTE ACTIVITY FOR JULY - CREEKSIDE 470.70 08/14/2018 202083 M-R SIGN SIGN REPAIRS SUPPLIES 383.05 08/14/2018 202084 MACQUEEN EQUIP INC 024: DRIVE KEY - STORM WATER 2.81 08/14/2018 202085 MADDEN GALANTER HANSEN LLP JUNE/JULY LEGAL SERVICES 120.77 08/14/2018 202086 MARCO TECHNOLOGIES, LLC JUNE Cost per Print 2,013.36 08/14/2018 202087 MARCO TECHNOLOGIES, LLC COPIER CONTRACT 7/20 - 8/20-18 332.73 08/14/2018 202088 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 19.07 08/14/2018 202089 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: W. NEUMANN AND L. THOMPSON 550.00 08/14/2018 202090 MCLEOD COUNTY RECORDER GARBUS ADDITION TO FAIRWAY ESTATES: PRELIM 46.00 08/14/2018 202091 MEDICA August Medical Insurance 138,090.78 08/14/2018 202092 MEI TOTAL ELEVATOR SOLUTIONS AUG-SEP BI-MO SERVICE 183.33 08/14/2018 202093 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 2,045.28 08/14/2018 202094 VOID - 08/14/2018 202095 MESERB 2018-2019 MEMBERSHIP ASSESSMENT - WWTP 4,176.00 08/14/2018 202096 MESSAGE MEDIA U.S.A., INC JULY SERVICES 34.92 08/14/2018 202097 MIDWEST PLAYSCAPES INC. REPLACEMENT PARTS: TARTAN & ROTARY PARKS 275.30 08/14/2018 202098 MILLNER HERITAGE VINEYARD & WINERY JULY COST OF GOODS - LIQUOR 980.40 08/14/2018 202099 MINE SAFETY APPLIANCES COMPANY SAFETY SUPPLIES - WWTP 402.98 08/14/2018 202100 MINI BIFF MONTHLY MINI-BIFF RENTAL (6) 570.69 08/14/2018 202101 MINNEAPOLIS, CITY OF JUNE APS TRANSACTION FEES 50.40 08/14/2018 202102 MINNESOTA COUNTY ATTORNEY ASSN RECEIPT, INVENTORY & RETURN FORMS 44.00 08/14/2018 202103 MINNESOTA DEPT OF MOTOR VEHICLE TITLE & REGISTRATION 2018 CHEVY CREW CAB 3,110.50 08/14/2018 202104 MINNESOTA RURAL WATER ASSN WW REFRESHER - JAMES NAVRATIL 255.00 08/14/2018 202105 MINNESOTA SECRETARY OF STATE CALYN LIESTMAN - NOTARY RENEWAL 120.00 08/14/2018 202106 MINNESOTA VALLEY TESTING LAB BOD CARBON, NITROGEN TESTING 1,939.40 08/14/2018 202107 MNDRIVERSMANUALS.COM DRIVERS MANUALS 146.74 08/14/2018 202108 MORGAN CREEK VINEYARDS AUGUST COST OF GOODS - LIQUOR 384.00 08/14/2018 202109 NASH FINCH COMPANY 2ND QTR CAM CHARGE - LIQUOR STORE PARKING 1,560.59 08/14/2018 202110 NERO ENGINEERING LLC MAY SERVICES - WTP & WWTP PROJECTS 6,110.40 08/14/2018 202111 INORTHERN BUSINESS PRODUCTS IVARIOUS OFFICE SUPPLIES 70.82 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/25/18 - 8/14/18 Check Date ------------- ------ 08/14/2018 Check -------------- 202112 Vendor Name ----------------------------------------------------------------- NORTHERN SAFETY & INDUSTRIAL Description ------------------------------------------------------------------------- BUMP CAP W/LED LIGHTS - STREETS Amount ----------------------- 49.21 08/14/2018 202113 NORTHERN STATES SUPPLY INC SHOP PARTS: WASHERS, GRINDING WHEEL, NUTS 86.50 08/14/2018 202114 NUVERA Aug Phone Service 5,490.38 08/14/2018 202115 NUVERA ALLEY#29 PROJECT COST -SHARE 8,000.00 08/14/2018 202116 O'REILLYAUTO PARTS VARIOUS AUTO R&M SUPPLIES 4.99 08/14/2018 202117 OBERG FENCE CO FENCING - ICE ARENA DEHUMIDIFICATION PROJECT 4,698.00 08/14/2018 202118 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 264.82 08/14/2018 202119 OFFICE OF MN IT SERVICES JUNE 2018 SERVICES 195.38 08/14/2018 202121 PATRICIA JO EH RMAN CENTURY AVE TEMP CONSTRUCTION EASEMENT 175.14 08/14/2018 202122 PATRICK & TERESA MAHONEY CENTURY AVE TEMP CONSTRUCTION EASEMENT 607.43 08/14/2018 202123 PAUSTIS WINE COMPANY JULY COST OF GOODS - LIQUOR 4,709.75 08/14/2018 202124 PEARSON BROS INC 1-6/1318-06 FINAL 6/18 - 7/19'18 - SEAL COATING 224,882.12 08/14/2018 202125 PEAT INC. BLACK PEAT - CREEKSIDE INVENTORY 1,087.50 08/14/2018 202126 PEN & INC. BAGFILM DESIGN: SPLENDOR GRO & WONDERBLEND 729.33 08/14/2018 202127 PENMAC STAFFING SERVICES, INC. JULY TEMPORARY STAFFING - CREEKSIDE 7,769.58 08/14/2018 202128 PERFECTION PACKAGING INC SEEDZ - CONCESSIONS SUPPLIES 108.00 08/14/2018 202129 PHILLIPS WINE & SPIRITS JULY COST OF GOODS - LIQUOR 18,012.83 08/14/2018 202130 PIONEERLAND LIBRARY SYSTEM 3RD QUARTER 2018 FUNDING REQUEST 42,910.25 08/14/2018 202131 PMC CREEKSIDE WONDERBLEND REBATE MO FEE 1,867.65 08/14/2018 202132 POSTMASTER POSTAGE #467014 50.00 08/14/2018 202133 QUADE ELECTRIC LAMPS AND BULBS 31.75 08/14/2018 202134 QUALITY FLOW SYSTEMS MCDONALDS LS: SERVICE FIELD TRIPS & RENT - WWTP 3,690.00 08/14/2018 202135 QUILL CORP JANITIORIAL SUPPLIES 451.13 08/14/2018 202136 R & R EXCAVATING 1_11318-017/9-7/23'18 - CENTURY AVE PROJECT 203,341.94 08/14/2018 202137 RADWELL INTERNATIONAL, INC. CREEKSIDE BAGGING LINE REPAIR PARTS 84.03 08/14/2018 202138 RAHN PAINTING & CONTRACTING LLC MOWING -VARIOUS NUISANCE PROPERTIES 506.25 08/14/2018 202139 RAMY TURF PRODUCTS SHADY WAY MIX - STREETS / FORESTRY 750.00 08/14/2018 202140 RECREONICS REAGENTS, SULFURIC ACID - WATERPARK CHEMICALS 112.36 08/14/2018 202141 RED BULL DISTRIBUTION COMPANY, INC. AUGUST COST OF GOODS - LIQUOR 801.00 08/14/2018 202142 REINER ENTERPRISES INC CREEKSIDE FREIGHT - VARIOUS LOCATIONS 8,555.82 08/14/2018 202143 RESOURCE MANAGEMENT ASSOC POLICE SERGEANT EXAMINATIONS 1,535.49 08/14/2018 202144 RIDGEWATER COLLEGE CENTURY AVE TEMP CONSTRUCTION EASEMENT 1,227.37 08/14/2018 202145 RIVER RIDGE APTS UB refund for account: 1-570-0950-2-00 503.46 08/14/2018 202146 ROBERT D SCHINTZ CENTURY AVE TEMP CONSTRUCTION EASEMENT 464.26 08/14/2018 202147 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES / NEW GRILL RECREATION 686.50 08/14/2018 202148 SAM'S CLUB DIRECT CONCESSIONS SUPPLIES - WATERPARK & ROBERTS 855.40 08/14/2018 202149 SEALMASTER OF MINNESOTA 5 GAL PAIL - GATOR PAVE - STREETS 67.99 08/14/2018 202150 SHAW, KAREN JULY CLASSES 180.00 08/14/2018 202151 SITYANN TRUCKING, LLC CREEKSIDE FREIGHT - WATERLOO IA 650.00 08/14/2018 202152 SIMONSON LUMBER CO DOG PARK: TREATED PINE 17.36 08/14/2018 202153 SORENSEN'S SALES & RENTALS EQUIPMENT RENTAL - WTP 39.00 08/14/2018 202154 SOUTHERN WINE & SPIRITS OF MN JULY COST OF GOODS - LIQUOR 29,436.42 08/14/2018 202155 SOUTHWEST CORRIDOR TRANS COALITION 2018 DUES 100.00 08/14/2018 202156 SRF CONSULTING GROUP SOUTH GRADE ROAD INTERSECTIONS STUDY 4,269.33 08/14/2018 202157 STANDARD PRINTING-N-MAILING SPEEDEE: TRI-STATE BOBCAT 2,553.28 08/14/2018 202158 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 586.98 08/14/2018 202159 STARWIND SOFTWARE INC. VIRTUAL SOLUTION - IT, HUC, WTP & WWTP 37,153.50 08/14/2018 202160 STATE CHEMICAL SOLUTIONS EZ GRAFFITI WIPES 221.49 08/14/2018 202161 STATE OF WISCONSIN TONNAGE & LICENSE - CREEKSIDE 30.85 08/14/2018 202162 STEPHANIE WHALEN PARTIAL REFUND OF CLASS 29.75 08/14/2018 202163 STREICH TRUCKING CREEKSIDE FREIGHT - VARIOUS LOCATIONS 7,255.00 08/14/2018 202164 STRUCTURAL SPECIALTIES INC 1_21318-02 6/26 - 7/23'18 - 2ND AVE BRIDGE PROJECT 144,261.30 08/14/2018 202165 SUN LIFE FINANCIAL July Admin Fees 12,910.45 08/14/2018 202166 SYSCO WESTERN MN CONCESSIONS SUPPLIES - WATERPARK & ROBERTS 5,364.77 08/14/2018 202167 TAMMY LEHN CANCELLED ELKS PARK RESERVATION - REFUND 40.00 08/14/2018 202168 TASC September 2018 Flex Adm. Fees 106.02 08/14/2018 202169 TEK MECHANICAL HVAC SYSTEM UPGRADE- WW ADMIN BLDG BOILER 27,954.00 08/14/2018 202170 TESSMAN COMPANY LINE MARKERS - PARKS DEPT 484.72 08/14/2018 202171 TIMOTHY & JEAN HAAS CENTURY AVE TEMP CONSTRUCTION EASEMENT 4,741.87 08/14/2018 202172 TITAN MACHINERY EQUIPMENT REPAIR PARTS - CREEKSIDE 627.49 08/14/2018 202173 ITOWMASTER INC. IREPAIRS TO DAMAGED SNOW PLOW - INSUR CLAIM 11,864.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/25/18 - 8/14/18 Check Date ------------------- 08/14/2018 Check -------------- 202174 Vendor Name ---- ----------- ---------- ---------------------------------------- TRI COUNTY WATER Description ------------------------- ----- --------- ---------------------------------- BOTTLE WATER FOR CREEKSIDE Amount ----------------------- 105.50 08/14/2018 202175 TRIPLE G COMPANIES REPAIR WORK AT LIBRARY SQUARE FOUNTAIN 7,820.00 08/14/2018 202176 TRUE BRANDS JULY COST OF GOODS - LIQUOR 49.90 08/14/2018 202177 TWO WAY COMMUNICATIONS INC CLEAN SPEAKER/CHARGE CONTACTS, BENCH CHE 45.00 08/14/2018 202178 UNUM LIFE INSURANCE CO OF AMERICA August Life Insurance 2,313.37 08/14/2018 202179 VERIZON WIRELESS PD #542196376: JUN 11- JUL 10 SERVICES 3,682.24 08/14/2018 202180 VIKING BEER JULY COST OF GOODS - LIQUOR 22,548.06 08/14/2018 202181 VIKING COCA COLA JULY COST OF GOODS - LIQUOR 740.45 08/14/2018 202182 VINOCOPIA INC JULY COST OF GOODS - LIQUOR 2,064.59 08/14/2018 202183 VIVID IMAGE WEBSITE HOSTING & OTHER TRAINING 637.50 08/14/2018 202184 WACONIATREE FARMS TREES FOR RIVERSIDE PARK 1,660.00 08/14/2018 202185 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL 7/1- 7/15'18 12,627.67 08/14/2018 202186 WELCOME NEIGHBOR HUTCH NEW RESIDENT VISITS 60.00 08/14/2018 202187 WINE COMPANY, THE JULY COST OF GOODS - LIQUOR 2,610.90 08/14/2018 202188 WINE MERCHANTS INC JULY COST OF GOODS - LIQUOR 1,625.47 08/14/2018 202189 WM MUELLER & SONS 2018 STREET PATCHING & REPAIR WORK 56,788.50 08/14/2018 202190 ZARNOTH BRUSH WORKS INC CABLEWRAP, BROOM REFILL -STREET SWEEPER 416.00 08/14/2018 202191 ZEBEC OF NORTH AMERICA 42" DOUBLE TUBES (10) - WATERPARK 330.67 Total- Check Disbursements: 1 1,770,149.19 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 8/1/18 - 8/14/18 Check Date ------------------ 08/14/2018 Check --------------- 202120 Vendor Name ----------------------------------------------------------------- OUTDOOR MOTION Description ------------------------------------------------------------------------- TRUE WHEEL (2) FOR POLICE BIKE PATROL Amount ----------------------- 38.00 Total- Check Disbursements: 38.00 HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Approve/Deny Gateway Park Concept and Authorize Project to be Done Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Matt Jaunich/Doff Moon Agenda Item Type: Presenter: Matt Jaunich/Doff Moon Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in October of 2017, council member Cook brought up the idea of developing a plan for Gateway Park. In November of 2017, the City Council authorized staff to develop such a plan. Since January of this year, staff has been working with council member Cook to put a plan together with a cost estimate. Attached is a concept plan for the project. The project will include a paver sidewalk with a paver "circle" that includes seating on the outside of the circle (similar to the rec center). Along with the paver walkway, the project will include some plantings/landscape, a shade structure with a picnic table, a drinking fountain, park light, and a walking mural sign giving some description to the mural in that area. Our current cost estimate for this project is around $35,000. A breakdown of those costs is also attached. This project was not included in the 2018 budget and staff would recommend Community Improvement Funds be used if the project is approved. If approved, staff would recommend that the council set a "Not to Exceed" amount. Staff would recommend that amount be set in the $35-$40,000 range. BOARD ACTION REQUESTED: Approve/Deny Gateway Park Concept and Authorize City Staff to Pursue getting the Project Complete at a Cost not to Exceed Amount Fiscal Impact: $ 35,000.00 Funding Source: Community Improvement Fund FTE Impact: 0.00 Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: $ 35,000.00 Total City Cost: $ 35,000.00 Funding Source: Community Improvement Fund Remaining Cost: $ 0.00 Funding Source: f-�kNv,QF 1c0p-EZ1 UTAC., C-,{how Surnp�c- FaQJeos Ht C-" scs D ° Z-C-LtA 5u4REmjz enzzmOzz f FmwtL( etc Cz� �'-Kmt.E QptiK (I ) cRfNq'tapp"E �UIL is ��•.5r_ uzcr 26 PNUEA CG PC-ILE N Proposed Gateway Park Expenses Fabric Shade Structure Cement footing for shade structure Pavers, edging, polymeric sand, etc Park light and installation (HUC) Bitcon/granite sand Tree/shrubs/perennials Mulch Wabash Valley Picnic Table Drinking Fountain Signage cost -estimate Total: $34,842.00 $8,942.00 (freight not in this number) $3,500.00 $3,500.00 $3,000.00 $1,400.00 $2,000.00 $1,000.00 $1, 500.00 $5,000.00 $5,000.00 HUTCHINSON CITY COUNCIL ci=qf AFQ� Request for Board Action 7AL =-a Agenda Item: Setting the Date for the Annual City Recognition Event/Set Public Meeting Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. The last few years, the City Administrator has provided a "State of the City" report to those attending. This event is normally held in the fall of the year at the Hutchinson Event Center. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2018 event is proposed as follows: 5:30 p.m. Check -in and social time 6:30 p.m. Dinner 7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental and employee achievements throughout the past year. The date proposed for the event is Thursday, October 25, 2018. It is requested that the Council set a date for the event, set it as a public meeting for the Council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event for October 25, 2018, from 5:30 to 8:30 p.m. at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend. Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=qf AFQ� Request for Board Action 7AL =-a Agenda Item: Consideration of Setting August 17, 2018, to Canvass Primary Election Results Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Minnesota Statute Section 205.065 requires that the governing body of the municipality canvass the returns of the municipal primary election. State law requires that the canvassing of the returns be conducted on the second or third day after the primary, which is either August 16 or 17, 2018. The McLeod County Auditor -Treasurer has requested that the City of Hutchinson canvass election returns on August 17, 2018, and has suggested that the City canvassing board meet after 10:00 a.m. as that is when the county canvassing board is meeting to conduct canvassing of the federal/state/county election returns. BOARD ACTION REQUESTED: Approve setting August 17, 2018, to canvass the results of the primary election. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Calling Budget Workshop Meetings for 4.00 pm on August 28 & September 11 Department: Administration LICENSE SECTION Meeting Date: 8/14/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is looking to call our next two budget workshop meetings of the year in preparation for the 2019 budget. The next workshop (2nd overall) will be at 4 p.m. on August 28 and will focus on our Capital Improvement Plan which was distributed to you at the end of July. The third budget workshop will focus on the preliminary budget and tax levy and will be held at 4 p.m. on September 11. A copy of the proposed budget and levy will be sent to you by September 1 st. The preliminary tax levy is expected to go to the council for approval at your September 25 meeting. Staff is asking the council to call these two budget workshop meetings. BOARD ACTION REQUESTED: Approval of calling two budget workshop meetings for 4:00 p.m. on August 28 and September 11 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 0 U N Q �I MW M an 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N co co co co �n co co N — — — — — — — — — — — — — — — — — — 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N - - - - O O O O - - - - - - - - - - - - - - - - - - - - - - - - - - O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O CO N M l� M O O 01 l- C1 O V') Ic N N M M M M M M N N N M N N N N N M M M N N N M M M M M M N N --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i oc o ti x 0 oc � M M r- M rO C1 �--� O O x 't � M O � N M 't O 01 O O �O � x M CO v� v� � � � � 01 �--� CO 01 CO � � � � � N N � �O �--� �--� v� CO �--� �O v� CO �--I O - N M 't v') IO l- x C1 O - N M C1 O - N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 00 W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w 0 N p V N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O N Q U U U U U U U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O v cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC � C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 �I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ~ ~ ~ ~ N N ~ ~ ~ O ~ ~ ~ O O O O O O O O O O O O O O O O N M N N N N N N M M N N N N N N M N N N N N N N M M M N M N — �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--i �--� �--� �--� U— �I O w 0 r-til�; CZ o 3 3 ti W cz x w M c7 w� x co kn O "o t "o kr) r kr) kr) r- O kn v-) "o o, O 't kr) kr) 't 1�0 — O O kn 1�0 x 1�0 �i N O v') N O — O M 01 — 1�0 M M r— v') 1�0 M M v) 1�0 — M O v') — t C1 M O M t 1�0 M 1�0 v') l— 't r— 't N v') 't 't M l— M l— x v) yr x 't v') — — — — — — — — — — — — — — — — — — W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W 0 N 0o c o 0 0 0 0 0 0 0 0 0 U O U Q U U U U U U U U N N N N N N N N N N N N N N N N N N N — — — — — — — — — — N N N N N O O O O O O O O O O O O O O O O O U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U O O O O O O O O O O O O O O O O O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O 77O v cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC cC � C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 �I O O O O O O O O O O O O O O O O O N N N N M M N N M M M N N N N N N — — — — — — — — — — — — — — — — — ICI ~ N N U � 0 � � "�" � � �"" � V��" `•��' N ray � � � � U "� /�^y /"-C�'��" 01 v) C1 O O O M l— M v') — V') CO 't C1 V') N CO V) l— 't M C40-1 U r) 4 r) Z 4 x -A l— l— ,O V) V) c1 -A --i W/ i--; U U J l- CO O M t v'l CO O CIA N N m m m m m II"rY'I, (}.� c W MCIc � . 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