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cp07-24-2018Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320- 587-5 15 1 /Fax 320-234-4240 CITY OF HUTCHINSON MCLEO❑ COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 24, 2018 4.30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 24, 2018, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: ■ REVIEW 20I7 COMPREHENSIVE ANNUAL FINANCIAL REPORT Matthew ]anich, City Admo lstrator DATED: July 20, 2018 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 24, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hope Family Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 10, 2018 (b) Workshop of July 10, 2018 (c) Special Meeting with Hutchinson Utilities Commission on June 27, 2018 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14919 — Resolution Regarding the Support of a Job Creation Fund Application on Behalf of Warrior Manufacturing (b) Consideration for Approval of Resolution No. 14920 — Resolution Calling for a Public Hearing by the City Council on August 28, 2018, at 6:00 p.m. on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-20 Therein and the Adoption of a Tax Increment Financing Plan Therefor as it Relates to Warrior Manufacturing (c) Consideration for Approval of Resolution No. 14921 — Resolution Transferring From Community Improvement Fund to the General Fund CITY COUNCIL AGENDA JULY 24, 2018 (d) Consideration for Approval of Revestment Agreement with Hutchinson Technology, Inc. (e) Consideration for Approval of Annual Caterer's Permit for J&N Schlagel Enterprises II (f) Consideration for Approval of Trunk Hwy 15 (Main Street) — 2nd Avenue North to 5d' Avenue South Intersection Control Evaluation Report (g) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (h) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Arts & Crafts Festival (i) Consideration for Approval of Street Closure for HOMES "Party in the Park" Event on July 28, 2018 (j) Appointment of Matt Cheney to Hutchinson Utilities Commission to December 2022 (k) Consideration for Approval of Items for City Alley 917 Improvements Project (Letting No. 7, Project No. 18-07) 1. Resolution No. 14923 - Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 14924 - Resolution for Hearing on Proposed Assessment (1) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT LETTING NO. 1, PROJECT NO. 18-01) a) Approve/Deny Resolution No. 14925 - Resolution Adopting Assessment 10. ASSESSMENT HEARING AND PROJECT AWARD FOR 2018 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 4, PROJECT NO. 18-04) (a) Resolution No. 14926 - Resolution Adopting Assessment (b) Resolution No. 14927 - Resolution Accepting Bid and Awarding Contract (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 11. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE 12. REVIEW OF WATER AND SEWER RATE STUDY PROFESSIONAL SERVICES AGREEMENT WITH SEH INC. 13. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION STREETSCAPING PRELIMINARY DESIGN FEEDBACK 14. REVIEW OF CITY ALLEY SPECIAL ASSESSMENT POLICY 2 CITY COUNCIL AGENDA JULY 24, 2018 15. DISCUSSION OF CENTURY AVENUE COURT APARTMENTS DEFERRED ASSESSMENTS UNFINISHED BUSINESS NEW BUSINESS 16. SUMMARY REVIEW AND APPROVE/DENY 2017 AUDITED COMPREHENSIVE ANNUAL FINANCIAL REPORT 17. APPROVE/DENY RESOLUTION NO. 14922 — RESOLUTION COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $3,000,000 FOR FUTURE POLICE FACILITY EXPENDITURES 18. APPROVE/DENY PROJECT AWARD FOR TRAIL AND PARKING IMPROVEMENTS LETTING NO. 10, PROJECT NO. 18-10) a) Resolution No. 14928 - Resolution Accepting Bid and Awarding Contract GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. DISCUSSION ON CITY COUNCIL PUBLIC ENGAGEMENT EFFORTS 20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for June 2018 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 19, 2018 NHSCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DULY 10, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook, Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Amber Donley, Assistant City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Cook noted a celebration was held last evening at Northwoods Park in recognition of the $10,000 Twins Foundation grant that was received for ballfield improvements PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he wil be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 26, 2018 (b) Workshop of June 26, 2018 (c) Special Meeting of July 2, 2018 Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14914 — Resolution to Sell at Auction Surplus Property (Police Vehicles) (b) Consideration for Approval of Resolution No. 14915 - Resolution Appointing Election Judges CITY COUNCIL MINUTES JULY 10, 2018 for Primary and General Elections (c) Consideration for Approval of Resolution No. 14918 — Resolution Appointing Directors to the LOGIS Board (d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on August 28, 2018, at Main Street Sports Bar (e) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Fair Association on August 15, 2018, and a Temporary Liquor License to McLeod County Fair Association from August 16 — 19, 2018 (f) Consideration for Approval of Revising 2018 Fee Schedule Related to Telecommunications and Right -of -Way (g) Claims, Appropriations and Contract Payments — Register A Item 7(f) was pulled for separate discussion. Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the exception of the item noted above. Motion carried unanimously. Item 7(f) had further discussion. Matt Jaunich, City Administrator, explained that the telecommunications ordinance speaks about an escrow fee. Although the City does not currently charge an escrow fee, it was suggested that it be included on the fee schedule in case the City ever gets to a point that it would want to begin collection of such. A revised fee schedule was distributed with the noted addition. Motion by Cook, second by Christensen, to approve Item 7(f). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 18-788 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE 2N�D AVENUE SE BRIDGE REPLACEMENT PROJECT (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that no changes have been made to the ordinance since the first reading. The request is that construction hours may begin at 6:00 a.m. seven days per week for the project duration. The project is scheduled to be completed 2 CITY COUNCIL MINUTES JULY 10, 2018 by August 24, 2018. Motion by Christensen, second by Cook, to approve second reading and adoption of Ordinance No. 18-788. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY COMPLETION OF SCHEMATIC DESIGN FOR NEW POLICE STATION AND REMODEL/RECONFIGURATION OF FIRE STATION BY WOLD ARCHITECTS AND ENGINEERS Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that before the Council for consideration is to approve moving forward with a schematic design for a new police station and remodel/reconfiguration of the fire station. After further consideration, staff is recommending that Wold not move forward with a schematic of a remodel/reconfiguration of the fire station at this time due to no immediate needs of the fire department. If upon further study it is learned that the fire station should be included in further plans, it will be considered at that time. Staff is recommending that this phase of the project not exceed $75,000. Motion by Cook, second by Forcier, to approve completion of schematic design for new police station not in excess of $75,000 by Wold Architects and Engineers. Cook noted that using hospital money for the police station improvements does reduce tax impacts down the road for citizens, however some tax dollars will most likely be used for this project. Cook noted that the benefits of a new facility really need to be shared with the community. The schematic is anticipated to be completed in November 2018 so that more specific sites for a police station can be discussed in early 2019. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Library Board Minutes from May 21, 2018 b) Liquor Hutch Quarterly Report NHSCELLANEOUS 12. STAFF UPDATES John Paulson, Environmental Manager, noted that the beaver dam that had been built in a local storm retention pond has been removed. Kent Exner —Mr. Exner provided project updates: Century Avenue improvement project started this week, staff is keeping watch on the Freemont Avenue/Hwy 15 South intersection due to the closure of Century Avenue. The Jefferson Street/Century Avenue intersection should not be affected with the construction work being done on Century Avenue. 2nd Avenue bridge project is moving forward. Seal coating project is scheduled to begin on July 17d' and finish July 19 . Alley 917 bids will be opened this Thursday, July 12d'. Northeast ring road study is being explored with a potential consultant and staff will be delaying the project for a year to gain adequate public input and address wetlands and other issues, along with an origin destination analysis. Glencoe Corridor Study — Glencoe and McLeod County working with MnDOT to study Hwy 22 Corridor through Glencoe, including traffic dynamics of Hwy 212 and studying jurisdictional dynamics of the county roadways that travel through the City of Glencoe. District 8 Bike Plan getting finalized within the next few months. CITY COUNCIL MINUTES JULY 10, 2018 Matt Jaunich — Council workshop on July 2e to review audit report; staff is working on setting joint meeting with EDA; Cook spoke about having a joint meeting with Planning Commission and touring projects in the City — Jaunich will speak with the planning director regarding this; groundbreaking ceremony being held tomorrow on Century Courts Apartments development at 1:00 p.m. 13. COUNCIL/MAYOR UPDATE John Lofdahl - First build day for Habitat for Humanity home on Momingside Drive will begin tomorrow; Music in the Park last night along with a movie — same event will be held on August 6t'; He asked if anyone is interested in volunteering at the State Fair for GreenSteps on a Stick. The booth is in the Eco Experience building and four volunteers are needed. Steve Cook — Cook noted that RiverSong is this weekend. He also sought clarification from Kent Exner on the stakes for the trail by the 5 Avenue bridge, right next to Ranch Avenue. Exner noted they are offset and do not indicate an edge. Chad Czmowski — Czmowski stated that a citizen asked him about the crossing by Cash Wise across South Grade Road and asked if a light could be installed at the crosswalk. Exner noted that a grant has been obtained which includes installation of pedestrian crossing signs in this area, however a study/design is being conducted which may include a mini roundabout at the Cash Wise intersection along with moving the pedestrian crossing area and lights/signs. The design should be coming before Resource Allocation Committee in the near future. Mary Christensen — Christensen asked about the fountains that are not currently functioning. Matt Jaunich noted that the fountain in Library Square is being worked on and should be completed by the end of July. Kent Exner stated that the Crow River fountain is having an electrical connection issue and is being studied by various electricians. Christensen also noted that she and staff members had toured Cobblestone Inn and it is very nice with a great view of the City on the upper floors. They are targeting opening in September. Gary Forcier — Mayor Forcier noted that he saw some wrapped electrical boxes on vacation in South Dakota and they looked very nice; He also noted that he was at the aquatic center the other day and spoke to many users from quite a distance that were there just for the aquatic park ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 6:20 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JULY 10, 2018, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS Call to Order Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were Matt Jaunich, City Administrator and other city directors. DISCUSSION/REVIEW ITEMS 1. Discussion of Use of Hospital Money Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed that in April the City received a $6.2 million payment from Hutchinson Health as a payoff of their lease. The money has been sitting in an investment fund and accruing favorable interest. The money is currently designated in the community improvement fund but is not designated towards any specific projects. After using $260,624 of the money to account for the City's 2018 hospital lease payment and receiving approximately $24,352 in investment interest, the current balance sits at $5,963,728. The City's revenue policy states that non -recurring revenues or one-time payments like this hospital money "shall not be used to fund ongoing programs or operations of the City". The policy further states that these types of funds "should be used to build reserves or for projects that will result in long-term operating cost savings". The workshop today is an opportunity for Council to give staff direction on where to allocate these funds. To assist discussion, staff has identified five potential uses for these funds: 1. Spend monies on City Council approved projects; 2. Use some of the funds to replenish General Fund reserves; 3. Use some of the funds to build the Community Improvement Fund, Capital Projects Fund, and/or Public Sites Fund; 4. Invest long-term and utilize the investment earnings in the Capital Projects fund or other city fund; 5. Combination of Options 1-4. Council Member Cook suggested using funds for development of athletic fields at the City property northeast of town or elsewhere, river dredging, wayfnding signage and public safety facility. Mr. Jaunich noted that development of athletic fields will depend largely on plans of the schools. Cook suggested that even if the fields aren't developed on the property northeast of town previously purchased from the Bernhagen family, perhaps future fields developed could still recognize the Bernhagens in some fashion. Jaunich noted that staff is not asking the Council for definite decisions this evening from the Council on specific amounts of funds designated for specific projects, but rather more of a general direction on where they would like to see funds allocated. Jaunich spoke about the public safety facility improvements that have been discussed. Jaunich shared that after staff further reviewed plans for improvements, their recommendation is not to move forward with improvements to the fire department at this time. This recommendation is mainly because the fire station is in very solid shape and doesn't necessarily need improvements in the short-term and no changes of any kind are really needed for 10-15 years. However, the police department is in need of improvements sooner than later. Jaunich did note that as discussions proceed with the architects and engineers and Council and more sense is made of the fire department being included with the police department, staff would of course then consider pulling the fire department back into the plan. Mayor Forcier expressed that focus should be spent on improvements to the police station and he would also like some focus put on improvements to the Recreation Center. Jaunich noted that as part of the master park plan, he is certain there will be suggested improvements to the Recreation Center. Lofdahl spoke of the sunset on the local sales tax for the water/wastewater debt. He asked if perhaps when that money is sunset, perhaps a new local sales tax should be consider for Recreation Center and other public uses. Christensen feels the funds should be used for improvements to the police station. Lofdahl expressed he doesn't feel if the entire amount should be sent on the police station, but first look at potential sites. Cook spoke about purchasing of the State Theater and using it for the Arts Center and other activities. Jaunich spoke about heavy equipment needs and the Ameresco project. Jaunich noted that he can tell the Council would like the hospital money put towards the police station improvements, but not necessarily all of the hospital money. Jaunich spoke about committing funds and assigning funds. Committing funds is done by Resolution and is more formal. Jaunich noted that the intention of staff is that within a year a site for the police station is identified and hopefully purchased. Cook offered out a potential site of the old medical clinic on Franklin Street. He spoke of some advantages to this potential site. Morgan Baum — Ms. Baum expressed that she feels that the safety of the community along with being healthy and economically -viable. She feels that the use of funds towards the police station are important, along with health -improvements for indoor facilities as well as mental health/public health facilities uses. Hanneman agreed with use of funds for a community center or an indoor facility for use in the winter for health/fitness options. Jaunich spoke of the study completed in 2012 that was regarding an indoor facility and at that time the cost was $16 million. Baum noted that she hears from people that the money should be used in the general budget and just lower taxes. She feels that it is important that the Council inform residents that by using the monies on projects, it essentially does keep taxes down so that those funds don't have to be used for projects. Andy Reid spoke about investment options including the money market and CDs. Jaunich — does Council want to commit any of the hospital money? If not, it will stay assigned in the community improvement fund and earn investment earnings. Put money into reserve fund? Lofdahl would like to see $2-3 million committed to the police station improvements. Cook - $3 million to PD, transfer $500,000 to reserves and leave rest in community improvement fund. Czmowski, Christensen and Forcier all agreed with committing $3 million to police station improvements. Jaunich noted that a Resolution will be before the Council at a future meeting. Cook spoke about state grants available to aid in daycare costs. Cook asked if that is something to look into. Jaunich asked if a "study" needs to be completed on daycare needs. Jaunich will pose that to the business community. Motion by Czmowski, second by Christensen, to adjourn at 5:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator MINUTES Special Joint Meeting Hutchinson Utilities Commission/Hutchinson City Council Wednesday, June 27, 2018 Call to order — 3:45 p.m. Mayor Gary Forcier called the meeting to order. Members present: President Monty Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Mark Girard; Commissioner Don Martinez; Council Member Steve Cook, Council Member Mary Christensen, Council Member Chad Czmowski. Staff present: General Manger Jeremy Carter; Matt Jaunich, City Administrator; Jared Martig, HUC Finance Manager. The purpose of the special meeting is to have further discussions on the Cost of Service (COS) Study. Matt Jaunich, City Administrator, reviewed the purpose of meeting and handed it over to Jeremy Carter, General Manager. Jeremy Carter, General Manger, presented before the Council. Mr. Carter reviewed the COS Study and the Commissioners goals to be achieved. This process started a year ago, looking at HUC's basic classifications and costs to run the utilities. HUC brought in Dan Kashbohm from Utility Financial Solutions to take an unbiased look at the utilities cost structure and revenue requirements. There are five objectives of the COS study 1) Validate if HUC is in good financial position over the next five years. 2) What are HUC's revenue requirements for 2018; is HUC generating a proper Rate of Return (ROR). 3) Identify cross -subsidies that may exist between rate classes; is each class picking up their fair share 4) Received recommendations on rate adjustments needed to meet targeted revenue requirements and 5) Identify the appropriate monthly customer charge for each customer class; what is the cost break down from minimum system requirement, meter staff and customer service to maintain the line. GM Carter spoke about the Cost and Rate Components. There are Distribution Costs and Power Supply Costs. Within Distribution Costs are Minimum System Requirements and Demand Costs. Within Power Supply Costs, there are Transmission and Commodities. HUC is stable and does not need to raise rates; however, a restructure is recommended to properly align the rate components with the cost components. The goals of HUC are to 1) Keep HUC Revenue Neutral 2) Better align the rate components with cost components; by creating better revenue stability and ensuring each customer is paying their fair share of a minimum system. 3) Start balancing out customer class subsidies; this can be accomplished by the recommended glide paths. Commission decided to a 6-year glide path for the Electric Division and a 9-year glide path for the Natural Gas Division and 4) Continue to monitor HUC's rates and rate structures more frequently; this will be accomplished by continuing rate structure changes every few years. Council members raised questions about the effect of the citizens' bills. GM Carter noted the fixed charge is increasing but the subsequent energy charge is decreasing to balance out a customer's bill. In addition, some of the citizen analysis did not include the demand charge, which is a component of the monthly fixed charge for the larger customers. Council Member Cook mentioned debt coverage. GM Carter stated that HUC wants to be conservative, but is not worried about debt coverage in the next couple of years on the Gas Division side because of a potential project that may or may not happen. From the Rate of Return industry standpoint, for Natural Gas and Electric we want to achieve 5-7%; we are above that rate of return on the Natural Gas side but not Electric side. When the organization is looked at as a whole, the Rate of Return is met. HUC does not foresee replacing a couple of major assets in town, units 1 & 9 account for a large portion of depreciation that may not be applicable for the community of Hutchinson in the long-term future. HUC is able to maximize assets and generate revenue. HUC has many different revenues coming in. Discussions were held about industry changes and renewables. GM Carter noted that with technology advancing it is becoming better every day. Council members raised questions about the fixed charges. Is there a goal, if the fixed charge goes up and becomes the predominate cost will this hurt fixed income customers. GM Carter noted a goal for the COS would be to grow to a rate of $14.00, or even if the COS would move into the 20-25% range. Around the area, Staff is seeing a range of 40- 50%. Commissioners and Staff talked about low-income residents wanting renewables, this should not discourage renewables. The Commissioners and Staff understand the concerns; however, the majority of a customer's bill will still be related to energy usage. Increasing rates is not the goal out of the COS Study; HUC wants to move towards creating more equitability between classes and balancing the revenue components with the cost components. Commissioner Mark Girard left the meeting at 4:33pm. Council Member Cook pointed out that there has not been a rate increase since 2006. John Webster attended the meeting at 4:35pm. Mayor Gary Forcier inquired if HUC tracks power outages. GM Carter stated that Staff tracks the number of outages along with the duration of the outage. HUC received national recognition for achieving exceptional electric reliability in 2017 from the American Public Power Association (APPA). APPA is a trade group that represents more than 2,000 not -for profit, community -owned electric utilities. GM Carter asked for additional thoughts or concerns. City Administrator Matt Jaunich looked to the Mayor and Council and added per our city charter the only act to be taken is to veto if chosen, the council does not have to take acceptance. Council Member Cook would like to officially take action and show the support for the Commission. Motion by Czmowski, second by Christensen, to adjourn at 4:43 p.m. Motion carried unanimously. ATTEST: Matt Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: RESOLUTON OF SUPPORT FOR APPLICATION TO JOB CREATION FUND Department: EDA LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is requesting that the City Council consider adoption of a resolution of support to apply to the Minnesota Department of Employment & Economic Development for business assistance funding through the Job Creation Fund Fund (JCF) program on behalf of Warrior Manufacturing. This funding would be used to encourage and assist Warrior Manufacturing with expanding business operations in the City of Hutchinson, leading to significant job creation. Since Warrior first established operations in Hutchinson in 2007 they have created more than 75 jobs with an average wage of more than $22 / hour. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of Attached resolution. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14919 RESOLUTION REGARDING THE SUPPORT OF A JOB CREATION FUND APPLICATION ON BEHALF OF WARRIOR MANUFACTURING WHEREAS, the City of Hutchinson, Minnesota (the "City'), desires to assist WARRIOR MANUFACTURING, a Corporation, which is proposing to expand operations in the City; and, WHEREAS, the City of Hutchinson understands that WARRIOR MANUFACTURING, through and with the support of the City, intends to submit to the Minnesota Department of Employment and Economic Development an application for an award and/or rebate from the Job Creation Fund Program; and, WHEREAS, the City of Hutchinson held a city council meeting on July 24, 2018, to consider this matter. NOW, THEREFORE, BE IT RESOLVED that, after due consideration, the Mayor and City Administrator of the City of Hutchinson, Minnesota, hereby express their approval of the project proposed by WARRIOR MANUFACTURING and its application for an award and/or rebate from the Job Creation Fund Program. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on July 24, 2018. Mayor, Gary Forcier ATTEST: City Administrator, Matt Jaunich HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL 06 Department: EDA LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Warrior Manufacturing is considering an expansion of their facility here in Hutchinson. To assist with this project, and make Hutchinson economically competitive with potential sites in Nebraska and North Dakota, the EDA is proposing that an Economic Development Tax Increment Financing (TIF) District be created to help offset certain project costs. The TIF District would reimburse the Warrior Mfg for certain costs related to site work, utilities, parking lots, driveways, landscaping and lighting. Since coming to Hutchinson in 2007 Warrior Manufacturing has created more than 75 jobs paying more than $22 / hour, exclusive of benefits. The expansion will result in additional job creation and (over time) and expanded tax base for the community. The first step in establishing the TIF District is to call for a public hearing, which is being proposed for August 28, 2018 At the public hearing, staff will provide detailed information on the project, the proposed TIF District, what costs would be covered and so forth. The EDA Board HAS reviewed this proposal and are recommending approval. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of Attached resolution. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. 14920 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-20 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on August 28, 2018, at approximately 6:00 P.M., to hold a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 4 (the "Development Program Modification"), the proposed establishment of Tax Increment Financing District No. 4-20 ("TIF District No. 4-20"), an economic development district, and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program Modification and the TIF Plan are referred to collectively herein as the "Program Modification and TIF Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.133, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing Filing of Program Modification and TIF Plan. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Program Modification and TIF Plan for TIF District No. 4-20 and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson Independent School District No. 423. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to August 28, 2018, and to place a copy of the Program Modification and TIF Plan on file in the City Administrator's office at City Hall and to make such copy available for inspection by the public. Dated: July 24, 2018 Adopted: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL Cityaf A� L� Request for Board Action 7S Resolution Transferring from Community Improvement fund to the General fund Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The consensus of the city council at the July 10th workshop was to transfer $500,000 of hospital monies from the Community Improvement fund to the General fund to build reserves. Our General fund balance has dropped from 60% in 2015 to 52% in 2017. The decrease was due to the planned use of $1,000,000 of General fund reserves to help finance the construction of the aquatic center in 2016 and 2017. After the 2018 transfer of $400,000 to a new special revenue fund for the Tree Disease Infestation and Mitigation plan, I anticipate the fund balance to drop to 49%. The proposed $500,000 transfer should result in a General fund balance of 51 % to 52% by the end of 2018. Factors that may have an impact on my estimate include the actual 2018 results (surplus or deficit) and the approved 2019 budgeted expense increase. To explain a little further, the fund balance % is determined by dividing the year-end fund balance by next year's budgeted total expenditures. The two factors affecting this percentage is the actual operating results and the next year's budgeted expenditures. Our fund balance % grew during the years when we held budgeted expenditures flat and realized surpluses of 2% to 4% in the General fund. We have seen the opposite happen in recent years where budgeted expenditures are growing at a higher percentage than we realize in operational surplus. For this reason, I don't anticipate much growth in our fund balance % until such time as our surpluses out -pace expenditures on a percentage increase basis. BOARD ACTION REQUESTED: Approve resolution #14921. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 14921 TRANSFERRING FROM COMMUNITY IMPROVEMENT FUND TO THE GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the City of Hutchinson's Financial Management Plan states that it will maintain an unrestricted fund balance in the General fund of an amount not less than 40% of the next year's General fund budgeted expenditures, and WHEREAS, the City's General fund balance is projected to be below 50% at year end. THAT, $500,000 is hereby transferred from the Community Improvement Fund to the General Fund, with the Hutchinson Health monies received in March 2018 as the source of transferred funds. THAT, said transfers are hereby effective and apply to the 2018 fiscal year. Adopted by the City Council this 24th day of July 2018. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: CONSIDERATION OF REVESTMENT AGREEMENT WITH HUTCHINSON TEI� Department: EDA LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City is working with Uponor and Hutchinson Technology, Inc. on the conversion of HTI's Hwy 7 driveway to a public street. This street would serve Uponor, HTI and future businesses in that area. A portion of the needed right-of-way is currently in the township and needs to be annexed to the City. HTI has agreed to petition for annexation and convey the land to the City. Before they do that however they want assurance that the land would be returned to them if the project didn't take place. The Revestment Agreement (ATTACHED) states that if construction of the proposed public street does not begin within two years of signing, the City will deed the right-of-way back to HTI. The agreement has been reviewed by the City Attorney and he has no concerns. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of Revestment Agreement and Authority to Sign Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVESTMENT AGREEMENT This Agreement is dated for reference purposes and effective as of July , 2018, by and between the City of Hutchinson, a municipal corporation and political subdivision of the State of Minnesota (the "City") and Hutchinson Technology Incorporated., a Minnesota corporation (the "Company"). RECITALS WHEREAS, the Company currently owns that certain real property shown as Parcel 1 and Parcel 3 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14 on Exhibit A attached hereto (the "Pro e "); WHEREAS, the City desires to develop the Property into a public street. Such street and all improvements ancillary thereto, are herein collectively referred to as the "Public Improvements NOW THEREFORE, the parties do hereby covenant and agree as follows: ARTCLEI REVESTING TITLE Section 1.1 Revesting Title in Company. In the event that subsequent to conveyance of the Property by the Company to the City, the City shall fail to begin construction of the Public Improvements within two (2) years of the date of this Agreement, then the Company shall have the right to re-enter and take possession of the Property and the estate conveyed by deed to the City shall be terminated and revested in the Company . Upon such revesting the City shall execute and deliver a quit claim deed to the Company for the Property. ARTICLE II NHSCELLENEOUS Section 2.1 Severability. If any term or provision of this Revestment Agreement shall to any extent be invalid or unenforceable, the remainder of this Agreement shall be valid and enforced to the full extent permitted by law. Section 2.2 Governing. This Revestment Agreement shall be governed by, enforced and construed under the laws and regulations of the State of Minnesota. Section 2.3 Successors and Assigns. Each of the covenants, provisions, terms and agreements of this Revestment Agreement shall inure to the benefit of and be binding upon the respective heirs, executors, and administrators, successors and assigns of City and Company. Section 2.4 Entire Agreement. This Revestment Agreement constitutes the entire agreement between City and Company and shall supersede all previous communications, understandings and representations, whether oral or written. Amendments hereto shall not be valid unless in writing and signed by both parties. Section 2.5 Time of the Essence. Time is of the essence in this Agreement. EXECUTED ON: HUTCHINSON TECHNOLOGY INCORPORATED This day of , 2018 EXECUTED ON: This day of , 2018 By: Name: Its: CITY OF HUTCHINSON By: Name: Its: Mayor By: Name: Its: City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Annual Caterer's Permit - J&N Schlagel Enterprise II Ltd. Department: Administration LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: J&N Schlagel Enterprise II Ltd. has submitted an annual caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services in the City on multiple dates for the remainder of the year. The applicant meets statutory requirements and City requirements to hold a caterer's license. BOARD ACTION REQUESTED: Approve annual caterer's permit to J&N Schlagel Enterprise II Ltd. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I i Hassan Street Southeast Hutchinson, MN 55350 (320) 587-51511Fax: (320) 234-4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION License Fees Annual �$300.Z One -Time $100.00 Asa-7 �04 ux,--�d-74;W 1 ' 7i5/ ( & To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit, Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. Applicastl Name (Individual, Pannership, Carlwrarion (IJ-Corporation stare full curporule name) DOB Soc gal Security 4 e Trade Name or DBA of Restaurant � 3rd 6W ( y Iry Address ofResrauranr Telephone let, I re d Citv or counry where on -sale license issued 0,21/ 15 /1* 1 94 'ASO,, Z��4 Cek,_ q1P9* Lvewiaa of Event Doles) ❑f Event /r? /7 5, 1 Ae�rj / l►2 I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the catere 's permit. , Y� 71.�It,�- _3ed Signature — Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's pennil issued by the State of Minnesota 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Deparonent 4] A certificate of liquor liability insurance that states "oft premises coverage included" (No applications, binders or declarations). 5) E1 04 check or money order payable to the City of Hutchinson Z:1Lieenses',ApplicationslCateror's Pe'rmit.doc 00 a v W a� V.' D u1 m a Q a z to CD 69 U) CC Q � U 1— D ti F a- zdo 'L u� 0) Q z m z 50 u �V3 U �. m < Itz Qto z C� _ 0 `nv L fly.» EO o 0 in tiv Z 0 us o Z u- i W h (0LU . := �41) Q z (D 2 is ai wow-� om� a E 2.(D w U) m oa_oU)o � u) zCC o� �, a ca �� C> w E n. QLo �L 0 ccco rn ❑ �, D c 0 0 0 O O o m u � u � U I— z ca D z }�- cn U D a w w ❑ — oa 0 -CD -> a �'- z �n w z w uJ Z:) a� D 2 C) n U U CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 1 4/19/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rihts to the certificate holder in lieu of such endorsemen s . PRODUCER CONTACTKim. L Brown KIM L BROWN INC, KLB Insurance PO Sox 25407 PHONE 651 730-9803 (651)578-2427 im ns.com Woodbury, MN 55125 www.klbins.com INSURERS AFFORDINC CnVIERAGI= NAICM INSURER— t Illinois CasualCpmpany 15571 INSURED Blue Note Ballroom & Bar INSURERB' J & N Schlagel Enterprises II IN R INSURER ID 320 3rd St. South P.O. SOX 847 INSURERE Wlnsted MN 55395 INSURER F: CDVERAGER I1.FRTIRf1ATI= MI IRAP3::p DMACNnKI R111kARFF]• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EHCLUSIONS AND CDNDITIONSOF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, Im TYPE OF INSURANCE PO Y U POL Y EFF POLICY PJ[P LIMITS x COMMERCIAL GENERAL L"ILIFY EACH OCCURRENCE 1,000,000 CLAIMS -MADE D OCCUR I S 100 000 MEDEXP one rson) s Excluded SP30976 6/30/2018 /30/2019 PERSONAL& ADV INJURY 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 pq POLICY jE LOC PRODUCTS - COMPfCPAGG $ 2,000,000 AUTOMOBILE LIABILITY COM Ell NE❑ NGLELIMIT $ ANYAUTO BODILYiNJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY [Per accident] S HIRED NON -OWNED PR PERTY DAMAGE $ AUTOS ONLY AUTOS ONLY UMBRELLA LIAR H OCCUR EACH OCCURRENCE AGGREGATE $ EXCESS UAB CLAIMS -MADE DED I I R r TF N7 WORKERS COMPENSAT ION PTR T R - AND EMPLOYERS' LIABILITY Y� ANY PROP RIETOWPARTNEWE %ECLITIVE WC13454 7/1/2018 /1/2019 1,L.III H ACCIDENT ? 500,000 A OFFICERIMEMBER fXCLODED7 N 7 A EL. DISEASE- EA EMPLOYEE E + 000 jMendatary In NH) If yes, describe urder DESCRIPTIO14 OF OPERATIONSbelow E.L.DISEASE-POLICYLIMIT 500,000 A Liquor Liability LL92109 7/1/20186/30/2019 $500,000 Occ. 1—limit'04 s�r�ete DESCRIPTION OF OPERATION S! L OCATIONS I VEHICLES [ACORD 101, Adddional Remarks Sdredule, may be aflached it more space �s req u. md) Includes coverage for all events including off premise for food and liquor. r:FRTIFIC:ATF H01 fSFR r.Ar3rs 3 I ATIr)N1 City of Winsted PO Box 126 SHOULD ANY OF THE ABOVE DESCRIBED POUCI ES BE CANCELLED BEFORE Win$ted MN 55395 + THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED #N ACCORDANCE 17H THE POLICY PROVISIONS. Attn: Raquel F 320-485-2858 AUTHORIZEDJ.�REaNTATIVIF IL V @ 19812015 AVb CORA640i ON- All rights reserved. ACOR❑ 25 (2016103) The AGORD name and logo are registered marks of AGAR❑ HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of TH15(Main Street) Intersection Control Evaluation Report Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the development of the TH15/Main Street Reconstruction project, MnDOT's consultant has administered an Intersection Control Evaluation (ICE) report from 2nd Avenue North through 5th Avenue South. An ICE is primarily utilized to determine the optimal type of intersection control needed for each intersection within a State Highway project (8 within our specific corridor) and identify the appropriate level of treatment for crosswalks at the study intersections. At this point, MnDOT requests that the City of Hutchinson approve this report by having the City Engineer sign the original document. Please see the following major outcomes of this study effort: 1. The traffic signals at Washington Avenue and 2nd Avenue South will be reinstalled based on current traffic volumes. 2. The traffic signal at 1 st Avenue North will be reinstalled based on projected future traffic volumes. 3. No additional intersection control measures are necessary at any of the currently unsignalized intersections (including 5th Avenue South) based on current and projected future traffic volumes. 4. No significant pedestrian crossing measures (lighted signs, HAWK systems, etc.) are necessary at the unsignalized intersections. 5. Crosswalks across TH15/Main will be provided where there are current continuous pedestrian facilities per MnDOT standards. 6. Crosswalks across secondary roadways (City streets) will be provided at all intersections per MnDOT standards. 7. Traffic signal control systems will be coordinated to hopefully maximize traffic flow/movements. As a result of my involvement in the preparation of this ICE report, I am familiar with its contents and recommend the City's approval. BOARD ACTION REQUESTED: Approval of TH15(Main Street) Intersection Control Evaluation Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: (1 rAd, Intersection Control Evaluation Report TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S Hutchinson, Minnesota S.P. No. 4304-53 MnT08 142417 1 March 6, 2018 Intersection Control Evaluation Report TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S Hutchinson, Minnesota S.P. No. 4304-53 SEH No. MnT08 142417 March 6, 2018 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Graham Johnson, PE Date: MnDOT District 8 State Aid Engineer MnDOT District 8 Engineer City of Hutchinson Engineer Short Elliott Hendrickson Inc. License No.: 45429 Date Date Date SEH Table of Contents Certification Page Table of Contents 1 Background and Description......................................1 1.1 Overview................................................................................................1 2 Existing Conditions.....................................................3 2.1 Crash History ..........................................................................................5 2.2 Existing Traffic Volumes.........................................................................7 3 Future Conditions.....................................................11 4 Analysis of Alternatives............................................13 4.1 Warrant Analysis..................................................................................13 4.2 Warrant Analysis Assumptions.............................................................13 4.3 Safety Analysis.....................................................................................16 4.4 Traffic Operations Analysis...................................................................17 4.5 Pedestrian Facilities.............................................................................35 5 Findings and Conclusions........................................37 5.1 Recommendation.................................................................................40 List of Tables Table 1 — Crash History (2011-2015)......................................................................... 5 Table 2 — Existing Traffic Demands AADT................................................................. 8 Table 3 — Project Traffic Demands AADT................................................................11 Table 4 — Warrant Analysis Results.........................................................................15 Table 5 — Projected 2040 Annual Crash Frequency Estimates................................16 Table 6 — Existing 2017 Traffic Operations..............................................................18 Table 7 — No Build 2040 Traffic Operations.............................................................21 Table 8 — Scenario 1 — All Way Stop Control Traffic Operations..............................23 Table 9 — Scenario 2 - Traffic Signal Control (2 Coordinated) Traffic Operations ....25 Table 10 — Scenario 3 - Traffic Signal Control (3 Coordinated) Traffic Operations .27 Table 11 — Scenario 4 - Traffic Signal Control (3 Coordinated; removed Rights) TrafficOperations............................................................................................... 29 SEH is a registered trademark of Short Elliott Hendrickson Inc. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Contents (continued) Table 12 —Scenario 5 -Traffic Signal Control (3 Coordinated; 15t Ave S Modification TrafficOperations............................................................................................... 31 Table 13 — Scenario 6 — Roundabout Control (RODEL) Traffic Operations ............. 32 Table 14 — Network Performance Comparison — PM Peak Hour ............................. 32, Table 15 — TH 15 Northbound PM Peak Average Speed Comparison ..................... 34 Table 16 — TH 15 Southbound PM Peak Average Speed Comparison .................... 3E List of Figures Figure1 — Location Map.............................................................................................2 Figure 2 — 2017 Existing TH 15 Corridor Volume Graph ........................................... 8 Figure 3 — 2017 Existing Peak Hour Turning Movement Volumes ............................. 9 Figure 4 — 2017 Existing Pedestrian Volumes..........................................................10 Figure 5 — 2040 Projected Peak Hour Turning Movement Volumes ........................12 List of Appendices Appendix A..................................................All-Way Stop and Traffic Signal Warrants Appendix B....................... Intersection Operations Measures of Effectiveness Tables Appendix C .Roundabout Operations - RODEL INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Intersection Control Evaluation Report TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S Prepared for the Minnesota Department of Transportation (MnDOT) District 8, in cooperation with the City of Hutchinson. Background and Description Trunk Highway (TH) 15 (Main Street) is an important north -south principal arterial roadway in the City of Hutchinson and through McLeod County with daily traffic volumes ranging from 11,800 to 13,500 vehicles per day (vpd) in the study area. The planned project will include full reconstruction of TH 15 from 2nd Avenue N to 5th Avenue S and is anticipated to be constructed in 2020. Additional work on TH 15 from 5th Avenue S to Denver Avenue will include pavement rehabilitation and Americans with Disabilities Act (ADA) improvements; this portion of the project is not evaluated in this analysis. This project is intended to maintain or improve traffic operations and safety along the corridor while improving pedestrian facilities to meet the ADA standards. The City of Hutchinson will also be replacing utilities under TH 15 through downtown Hutchinson. The majority of intersections through the project area are currently controlled with minor street stop control with TH 15 operating uncontrolled. There are three existing traffic signals along TH 15 including the TH 15 intersections with 1 st Avenue N, Washington Avenue, and 2nd Avenue S. Overview The primary purpose of this study is to determine the appropriate type of intersection control needed for the eight intersections along TH 15 from 2nd Avenue N to 5th Avenue S. In addition, this study identifies the appropriate level of treatment for crosswalks at the study intersections. The Minnesota Department of Transportation (MnDOT) Intersection Control Evaluation (ICE) is an objective process used to investigate the optimal type of traffic control that should be provided at each intersection to serve the existing and future needs. The investigation includes analyzing traffic operations during the AM and PM peak hours for the existing year (2017) and forecast year (2040) traffic conditions. The evaluations include assessing traffic control volume warrants, intersection and roadway safety, and traffic operations. The range of traffic control options include a No Build scenario, with no change to the existing control conditions, and any viable traffic control changes for each intersection, including all way stop control, traffic signal control, roundabout control, or minor street stop control. Figure 1 depicts the study intersections in a location map. MnT08 142417 Page 1 2nd Aa Y. = 2 2nd Ave 5it W— 2md Ave SE co > 3rd AerSfiN S e rdAv E _ f 25 Mi. ai ' L 4th Ave SE, •�_ J � � , . ' _._,�..: � .�. � � .; 1, �5th Ave,S_ W - -III 5th Ave SE IF I to 4 ., R 2 Existing Conditions TH 15 is a 2-lane roadway with left turn lanes at each intersection and parallel parking on both sides of the street through the majority of the project area; south of V Avenue S there are on - street parking restrictions as the land uses change from commercial to residential. Right turn lanes are present on TH 15 at signalized intersections and some non -signalized intersections; the posted speed limit is 30 mph. Outside of the project area, TH 15 continues through McLeod County in both directions as a principal arterial roadway running northerly to St Cloud with connections to 1-94 and US 10 and southerly to the Iowa border. There are eight (8) intersections along TH 15 included in this evaluation. The following is a brief description of the geometry and traffic control for each TH 15 intersection: • All intersections have left turn lanes from TH 15 to the minor street. • At the signalized intersections the TH 15 left turns are controlled with both protected (green arrow) and permissive (green ball) phasing; minor street left turns are controlled only with permissive phasing. • 2nd Avenue N: minor street stop control — East Leg: exclusive right turn lane; private drive serving Shopko and Wells Fargo — West Leg: shared left -through -right lane; adjacent on street angle parking — Northbound and southbound right turn lanes are provided from TH 15 — Pedestrian crossings are marked across the west and north legs • 1st Avenue N: traffic signal control — East Leg: approach width allows right turns to bypass a short queue; adjacent on street angle parking — West Leg: approach width allows right turns to bypass a short queue; adjacent on street angle parking — Northbound and southbound right turn lanes are provided from TH 15 — Pedestrian crossings are marked across all legs • Washington Avenue: traffic signal control — East Leg: exclusive right turn lane — West Leg: approach width allows right turns to bypass a short queue; adjacent on street angle parking — Northbound and southbound right turn lanes are provided from TH 15 — Pedestrian crossings are marked across all legs • 1st Avenue S: no traffic control — East Leg: departing leg only; adjacent on street angle parking — West Leg: departing leg only; adjacent on street angle parking — Pedestrian crossings are marked across all legs INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 3 • 2nd Avenue S: traffic signal control — East Leg: approach width allows right turns to bypass a short queue; adjacent on street parallel parking — West Leg: approach width allows right turns to bypass a short queue; adjacent on street parallel parking — Northbound and southbound right turn lanes are provided from TH 15 — Pedestrian crossings are marked across all legs • 3d Avenue S: minor street stop control — East Leg: approach width allows right turns to bypass a short queue; adjacent on street angle parking — West Leg: approach width allows right turns to bypass a short queue; provides access to private off street parking areas — A southbound right turn lane is provided from TH 15 — Pedestrian crossings are marked across all legs • 4th Avenue S: minor street stop control — East Leg: approach width allows right turns to bypass a short queue — West Leg: approach width allows right turns to bypass a short queue — Pedestrian crossings are marked across the west, north and east legs • 5th Avenue S: minor street stop control — East Leg: approach width allows right turns to bypass a short queue — West Leg: approach width allows right turns to bypass a short queue — A pedestrian crossing is marked across the south leg; the east and west legs are not marked but do have curb ramps. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 4 2.1 Crash History Five (5) years of Crash data, from January 1, 2011 through December 31, 2015, was obtained from MnDOT's crash mapping analysis software (MnCMAT). The type and severity of crashes were reviewed and crash rates were calculated for each study intersection. The crash information is summarized in Table 1. The crash rate at the intersection is expressed as a number of crashes per million entering vehicles (MEV). The critical crash rate is a statistical value that is unique to each intersection and is based on vehicular exposure and the statewide average crash rate for similar intersections. An intersection with a crash rate higher than the critical rate can indicate a safety concern at the intersection and the site should be reviewed. Crash severity is separated into five categories based on injuries sustained during the crash. • Fatal — Crash that results in a death • Severity A — Crash that results in an incapacitating injury • Severity B — Crash that results in a non -incapacitating injury • Severity C — Crash that results in possible injury • Property Damage — Crash that results in property damage only; with no injuries As shown in Table 1, a total of 101 crashes occurred at the 8 study intersections in the 5-year analysis period; there were no fatal or incapacitating injury crashes reported. An additional 10 non -intersection, segment crashes occurred along TH 15 (not included in Table 1) and involved parked or parking vehicles. The three existing signalized intersections had the highest frequency of crashes; however, the non -signalized intersections of 1 st Avenue S and 5t" Avenue S both had a high number of crashes. Based on the observed crash rates in comparison to the calculated critical rate, the TH 15 at 1 st Avenue S and 5t" Avenue S intersections are both above the calculated critical rate (see Table 1); this is an indication of a potential safety concern at the intersections. Table 1 — Crash History (2011-2015) TH 15 at: �� — Fatal & Crash Severity Severity Severity Property Damage V" T. Crash Intersection L Rate Tates - Critic Rate INTERSECTION CONTROL EVALUATION REPORT Page 5 MnT08 142417 The following trends are evident from the intersection crash history: • Nearly 60% of all the crashes in the TH 15 study area were rear end crashes; a majority of the rear end crashes occured on both the northbound and southbound approaches, likely due to congestion though the downtown corridor. — The existing uncoordinated signal systems do not provide a coordinated traffic flow through the corridor. • Pedestrian or Bicyclists were involved in 7 crashes. • 20% of the crashes occurred on Fridays, with the next highest being Mondays with 17%. • At 1st Avenue S, 11 of the 12 crashes involved TH 15 traffic in rear end collisions. — It is likely that the crashes result from adjacent signalized intersection queues as the crash information indicated the vehicle actions to be traveling straight and not turning. • At 5th Avenue S, there were 15 crashes at the intersection. — 7 of the 15 crashes were rear end collisions with 5 reported along TH 15. There are no dedicated right turn lanes on TH 15 which may be a contributing factor as vehicles slow in the through lane to make a right turn movement. — 7 of the 15 crashes were either right angle or left turn collisions; 6 involved southbound TH 15 vehicles. — In 2013, a striping project along TH 15 added left turn lanes at the intersection by removing available shoulder space that right turning traffic used. However, reviewing the crash data doesn't show a correlation with additional rear -end collisions due to this change in striping. — The minor street approach sight lines may cause minor approach vehicles to attempt movements with inadequate gaps. — Vehicle speeds on TH 15 may also be higher than posted in this area as traffic transitions from the downtown area with on -street parking to residential areas with lower parking demand. Vehicle speed data was collected as part of this study. Northbound TH 15 south of 5th Avenue had an 85th percentile speed of 34 mph; southbound data was not captured due to counter malfunction. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 6 2.2 2.2.1 Existing Traffic Volumes Intersection turning movement counts were collected in September of 2017 with a total of 13- hours of data (6 am-7 pm) obtained at all study intersections. In addition to the 8 study intersections, the intersection of TH 15 at TH 7 was included in the data collection and operations modeling so that arrival patterns from the north are realistic. The AM peak hour was determined to occur between 7:45 and 8:45 am, while the PM peak hour was determined to occur between 4:00 and 5:00 pm. Passenger vehicles, single unit vehicles, heavy vehicles, pedestrians, and bicyclists were all counted. The intersection daily volumes range from approximately 1 % to 2% single unit trucks and 2.5% to 3.5% heavy vehicle demands. The PM peak hour has significantly more traffic demands than the AM peak hour, with approximately 50% greater total hourly vehicle demands. In fact, the midday hours between 10 am and 2 pm have higher demands than the AM peak hour. The following Figure 2 represents all of the data collected at the eight study intersections represented as a line graph by time of day; this is the total 15-minute demands for all intersections. Trip Generation Currently there are two vacant commercial properties near the intersection of TH 15 and 1 st Avenue N that result in lower than normal demands at the intersection approaches. Discussion from the Project Management Team (PMT) regarding two properties indicated expected occupancy of the buildings and the need to account for the potential traffic demands generated from the properties. The first property is located in the northwest quadrant of TH 15 and 1 st Avenue N; this is a 4,600 square foot restaurant. The second property is located east of TH 15 between 1 st Avenue N and Washington Avenue; this is a 42,000 square foot supermarket. Based on the ITE Trip Generation Manual 10t" Edition, the restaurant property (ITE code 932) is expected to have 516 daily trips and the supermarket property (ITE code 850) is expected to have 4,195 daily trips. The ITE manual also provides an hourly breakdown, by percentage of the 24-hour total, for each land use type; this breakdown was utilized to incorporate the new trips into the 13-hour existing count data. Based on input for the PMT, the following distribution assumptions were incorporated into the trip generation routing along TH 15: • Restaurant Property: 75% of all new trips would use TH 15 and 1 st Avenue N intersection to and from the site with 25% using Franklin Street NW as an optional route. • Supermarket Property: Due to proximity to Adams Street, it was assumed 40% of the new trips would use Adams Street and not TH 15. 30% of the new trips would use 1 st Avenue N and 30% of the trips would use Washington Avenue to and from TH 15. • New trips were distributed to the TH 15 intersection, the volumes were then balanced into the TH 15 corridor traffic demands. The existing 2017 vehicle turning movement volumes, plus the new trip generation demands, are shown in Figure 3; and, the existing pedestrian volumes are shown in Figure 4. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 7 3500 3000 2590 2000 2000 SO Figure 2 — 2017 Existing TH 15 Corridor Volume Graph gyAmo1, mac m ion i-n vn 8m "m,m am8a 4ui -c+-rn 4o mo-a8.�+.9r --i *.. 8�4.". gti.".'8.^.'. am'.�v8..- ---�8.. .. .. 4.'8:`q 8.-� `�` .n, 4w8w 48-. '^?,��ro: m a 71m.&D.y Hour Average Annual Daily Traffic (AADT) was obtained from MnDOT's traffic flow maps. The most current "official" AADT is from 2013; some locations have updated "draft" 2017 AADT's. The AADT for the different roadways in the study area are shown in Table 2. Mainline TH 15 AADT volumes within the study area range from 11,800 to 13,500 vehicles per day. Table 2 — Existing Traffic Demands AADT Roadway TH 15 TH 7 to Washington Ave 2013 11,800 Draft 2017 11,600 TH 15 Washington Ave to 2nd Ave S 2013 13,500 TH 15 2nd Ave S to 5th Ave S 2013 13,400 Draft 2017 12,600 3rd Ave N West of TH 15 2013 940 1 st Ave N East of TH 15 2013 2,400 Washington Ave East of TH 15 2013 3,500 Draft 2017 3,250 Washington Ave West of TH 15 2013 1,750 Draft 2017 1,750 2nd Ave S East of TH 15 2013 3,200 Draft 2017 3,000 2nd Ave S West of TH 15 2013 3,650 Draft 2017 3,500 5th Ave S East of TH 15 2013 2,900 Draft 2017 2,850 5th Ave S West of TH 15 2013 1,300 INTERSECTION CONTROL EVALUATION REPORT Page 8 MnT08 142417 Figure 3 — 2017 Existing Peak Hour Turning Movement Volumes M1V IL531(100) .n r� ;= 4-- 145) [297] 1 L 84191 '{ J • rJ �) } F ry yGt Ava S 32! 1 � e I- 2441[215]-10- m a m 1631 [156] U r � — m X-81 (41) pi 'L 5) (22) m V 0-21(1) ' ' _ m F53)(94) i L 2 r 21(7) _ ) ; sla lye $ r 161 [46) nd Ave ` � � }, 41(13}� e 'ism 391{48) t t,?ndAve N ry N ry }oL! u i r 251(80) 41 0-221(34) 71 {50] a 3 L jr 61(14) 'ju xI E,r, : -�°® 7 d A5 271(69) � �stRvave N 1 `i'; F- r 181(32) —_ o — ` " — 21(9) u `" 1116- 261(67) e. - }%,� n IL 6l(6) N v 1'r [� r�r �611(109) i co v < 31(4) 421001] - "r ; = �► r 21(2) a- 4 a glen Ave• - ^ a +� $ ♦ �4th Aye S id � 1 331(44] �i ; .. 51(4) rr' jy 161(24) — rn X .db. S 51(7) Z cw o m Legend L r171(30) 1 'Ave Count Locations 61 (6) r! F-- AM Peak Hour Count 41 (18) XX! (XX)—PM Peak Hour Count ry INTERSECTION CONTROL EVALUATION REPORT Page 9 M n T08 142417 Figure 4 — 2017 Existing Pedestrian Volumes INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 10 3 Future Conditions Historical AADT data along the TH 15 corridor were reviewed as well as previous studies including the City's 2013 Comprehensive Transportation Plan. The roadway network in and around the City of Hutchinson, including the TH 22 East bypass, appears to provide effective alternative routes with river crossing opportunities to absorb traffic growth. A linear regression analysis results in very limited growth on many of the roadways, including some negative values. MnDOT's Office of State Aid maintains current 20-year growth factors for all counties in Minnesota. The current growth factor for McLeod County is 1.3, which equates to a linear growth rate of 1.5% per year over a 20-year projection. However, it should be noted this is for the entire county area, which has extensive undeveloped land area. While the City's transportation plan included forecasted growth rates of approximately 1.0% on TH 15, the existing study segment is in the developed downtown area with limited development growth opportunity. The fastest development growth has occurred at the south end of town. Apparent capacity constraints are present through the downtown segment of TH 15 during the peak period. The majority of growth in the City of Hutchinson has and will likely continue to occur on the outer limits of the city where new roadways have continuously been constructed or improved to handle the growing local traffic demands. Based on previous studies, linear regression analysis, and input from the Project Management Team (PMT), a linear growth rate of 0.5% per year was selected and utilized to develop the 2040 forecast traffic volumes. Due to the low expected growth, a year of opening forecast and analysis was not performed for this study. The proposed trip generation demands from Section 2.2.1, were not included in the background growth of traffic. Instead, the existing demands were projected to 2040 and the trip generation data was added to the background volumes. Table 3 shows the most recent AADT's, the 2040 projected AADTs and corresponding linear growth rate. The 2040 projected turning movement volumes can be found in Figure 5. Mainline TH 15 projected 2040 ADT's within the study area range from 13,400 to 15,300 vehicles per day Table 3 — Project Traffic Demands AADT Roadw ay TH 15 Description TH 7 to Washington Ave 2013 Existing AADT 11,800 -0 Forecast AADT 13,400 Linear Growth RateJ 0.5% TH 15 Washington Ave to 2nd Ave S 13,500 15,300 0.5% TH 15 2nd Ave S to 5th Ave S 13,400 15,200 0.5% 3rd Ave N West of TH 15 940 1,050 0.5% 1 st Ave N East of TH 15 2,400 2,700 0.5% Washington Ave East of TH 15 3,500 3,950 0.5% Washington Ave West of TH 15 1,750 2,000 0.5% 2nd Ave S East of TH 15 3,200 3,650 0.5% 2nd Ave S West of TH 15 3,650 4,150 0.5% 5th Ave S East of TH 15 2,900 3,300 0.5% 5th Ave S West of TH 15 1,300 1,500 0.5% INTERSECTION CONTROL EVALUATION REPORT Page 11 MnT08 142417 Figure 5 — 2040 Projected Peak Hour Turning Movement Volumes ti fi01{315) 1 V r 951{100} 1 y ry •'i ' 1 5 401(75)� � � � '��r 18IAve 5 3101(275) --► o ti 0 iI] _ P L 101(45) _ o W— 51 (25) 51(151 �nd Ave CJx �r r[�5] �nd Ave t� ar{o}� V s o �� .. A A 70r(251 s s 01 [5} n o 40 ! (35) o .-. .-. 91 a �y .lam-_ = F`n •' e _ � � w 251(85) 6 n - - 201(75) 251(35) ' w° A 1A 3 1< 51(55) ; 1 y 7 or S/ (15) 301(75)-p 1 �4 Ave h ® 51 (5) R' 1 rd Ave 7� PF rw r u �' u ti30r{75} r• i�.. .h 4_' u V IL51(5) F�S...� •: � � : � v va �51{5] Ir 451{1101 ._•r x, .t _ a� or51(5) 351 [50] 4agtanAve ` a I 51 {5] r4h Rve 5 g01(95) o — l� — — 101(5) --I� o 201[25] q 00 'L 251 [35) 4—251(45) Legend r201(35) 1 } P �5th Rve 5 51 {5} 1 Count Locations I zo 109 —0 o 0 0 CAM Peak Hour Sr(2a) . vm XX/ (YX)—PM Peak Hour T r INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 12 4 � Analysis of Alternatives Intersection control evaluations rely on traffic control warrants to assess the different options available at any intersection. To determine the control options, warrants are evaluated to assess where control changes can be made based on volumes. The results are used to aid in the evaluation of traffic safety and traffic operations at the study intersections. In this analysis, some control scenarios have very similar results, therefore additional comparisons of roadway segment speeds and overall roadway network performance were assessed. 4.1 Warrant Analysis The Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) provides guidance on when it may be appropriate to use all -way stop or signal control at an intersection. This guidance is provided in the form of "warrants", or criteria, and engineering analysis of the intersection's design factors to determine when all -way stop or signal control may be justified. All -way stop or signal control should not be installed at an intersection unless a MnMUTCD warrant is met. Meeting a warrant at an intersection does not in itself require the installation of a particular control type. The particular control type also requires an engineering analysis of the intersection's design in order for it to be justified. Under the MnDOT ICE process, roundabouts are considered to be warranted if traffic volumes meet the criteria for either all -way stop or traffic signal control. 4.1.1 Requirements for Installation of a Traffic Signal For traffic signal installation, MnDOT typically requires volume thresholds for Warrant 1 to be satisfied, which requires 8-hours of combined major approach volumes and the highest minor street approach volume to meet MnMUTCD thresholds. These thresholds vary with the number of approach lanes on the major and minor street. However, other warrants may be used as indicators of a need to consider traffic control change. An engineering study that considers factors, including warrants, should be performed to determine the "best" type of control at an intersection. 4.1.2 Requirements for Removal of an Existing Traffic Signal The MnDOT Traffic Engineering Manual (TEM) provides guidance on volume requirements to remove an existing traffic signal. Based on Chapter 9, section 9-5.02.05 of the TEM, an intersection that meets 80 percent of the volume requirements of Warrant 1 should be considered justified and should not be removed. A signalized intersection that does not meet 60 percent of the volume requirements of Warrant 1, and meets no other Warrant, is an unjustified traffic signal and should be removed. A signalized intersection that does not meet 80 percent of the volume requirements but does meet 60 percent of the volume requirements of Warrant 1 is in a "gray area" and may be considered for traffic signal removal. Additional studies, findings, engineering judgment and documentation beyond the volume requirements are needed to justify retaining the signal. 4.2 Warrant Analysis Assumptions MnDOT guidelines suggest that for the purpose of warrant analysis, 100% of right turning traffic from the minor leg should be removed because right turning vehicles are typically able to enter the traffic stream with minimal delay or conflict; the right turning traffic would not require a traffic signal to reduce delay or improve safety. In certain circumstances (i.e. high right turn volume, INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 13 4.2.1 minimum mainline gaps, etc.), MnDOT procedures allow for the inclusion of 50% of the minor street right turning traffic in the analysis. The MnDOT guidance states "if right turning volume exceeds 70% of its potential capacity for any hour for each approach, 50% of the right turning volume for all hours should be added back in." Based upon MnDOT guidance, the analysis of the all eight study intersections includes the removal of 100% of the right turning traffic on the minor approaches. MnDOT guidelines suggest that the warrant thresholds may also be reduced based on the roadway speeds and population of the city the intersection is within. If either major approach to the intersection has a posted speed, or 85th percentile speed, that exceeds 40 mph, then a reduction to 70% threshold volumes is allowed. If the population of the city is less than 10,000 people, a reduction to 70% threshold volumes is allowed. Based upon MnDOT guidance, the analysis of the all eight study intersections does not include reductions based on speeds or population as all roadways are posted at 30 mph and the City of Hutchinson has a population above 10,000. Traffic warrants were completed for the existing and forecasted 2040 traffic demands. Warrant Results Summary Based on the existing and 2040 traffic volumes, the following intersections do not meet the All Way Stop warrant or any Traffic Signal warrant and should retain their existing minor street stop intersection traffic control: • TH 15 at 2nd Avenue N (minor street stop control) • TH 15 at 1 st Avenue S (no control; one-way streets departing from TH 15) • TH 15 at 3rd Avenue S (minor street stop control) • TH 15 at 4th Avenue S (minor street stop control) • TH 15 at 5th Avenue S (minor street stop control) Based on the existing traffic volumes, the intersection of TH 15 and 2nd Avenue S meets the full warrant thresholds for the all way stop and traffic signal Warrants. The intersection of TH 15 and Washington Avenue does meet the all way stop warrant, but does not meet the full traffic signal warrant; it does meet the 80% threshold warrant. The intersection of TH 15 and 1 st Avenue N does not meet the all way stop or full traffic signal warrants; it does meet the 80% threshold warrant. With all three existing traffic signal meeting the full or 80% traffic signal warrants, the existing signal control at these intersection are considered justified. Based on the 2040 projected traffic volumes, the TH 15 intersections with Washington Avenue and 2nd Avenue S meet both the all way stop warrants and the full traffic signal warrants. The intersection of TH 15 at 1 st Avenue N does meet the all way stop warrant but does not meet the full traffic signal warrant; it does meet the 80% threshold signal warrant. While the traffic signal at TH 15 and 1 st Avenue N is justified based meeting the 80% traffic signal warrants, since the full traffic signal warrants are not met in 2040, the intersection will be evaluated under different control options including removal of the traffic signal. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 14 If the traffic signal at 1 st Avenue N is identified for potential removal, it has been MnDOT's recent practice to evaluate signal removal as a temporary (90-day) test. The test would include temporary installation of an enhanced pedestrian crossing warning system and temporary installation of a pedestrian refuge island. Because a refuge island would require elimination of a left turn lane on TH 15, pedestrian curb extensions may be an alternative to consider. Table 4 provides the all -way stop and traffic signal warrant summary for the existing and 2040 volume conditions. Complete all -way stop and traffic signal analyses can be found in Appendix A. Table 4 — Warrant Analysis Results Notes: 1. Does meet the 80 percent (%) volume thresholds for Warrant 1 2. Has no minor street approach demands; only departing legs "" Existing Signalized Intersection INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 15 4.3 Safety Analysis Future crash estimates were developed by applying existing and MnDOT statewide average (5- year) crash rates to the 2040 projected traffic volumes for the study intersections. The following crash rates were utilized in this analysis: • No Build estimates are based on the existing crash rates described in Section 2. • The MnDOT statewide average crash rate for all -way stop controlled intersections is 0.35 crashes per million vehicles entering the intersection. • Signalized intersection rates are based on the MnDOT statewide average crash rates for a low speed (<45 mph), low volume (<15,000 vph on highest volume leg) signalized intersections; the average crash rate is 0.52 crashes per million vehicles entering the intersection. • Roundabout crash estimation was done using MnDOT's A Study of the Traffic Safety at Roundabouts in Minnesota. This study concluded that single lane roundabouts have a crash rate of 0.32 crashes per million vehicles entering the intersection. Table 5 shows the projected number of total yearly crashes for each traffic control type analyzed for the projected 2040 traffic conditions. The "n/a" infer that the intersection did not meet control warrants and therefore does not warrant a control change to evaluate. Table 5 — Projected 2040 Annual Crash Frequency Estimates 2nd Ave N [Annual Estimate lWo Crash Build Al 1.8 Annual LAII-way .. n/a Crash Estimates by Control Type 2 JL_-. n/a E .... n/a 1 st Ave N 3.8 2.0 2.9 1.8 Washington Ave 4.1 2.2 3.2 2.0 1 st Ave S 2.7 n/a n/a n/a 2nd Ave S 4.3 2.4 3.6 2.2 3rd Ave S 1.8 n/a n/a n/a 4th Ave S 0.9 n/a n/a 5th Ave S 3.4 n/a 1) Based on historical intersection crash rates (2011 to 2015 Data) 2) Based on MnDOT Statewide average crash rates for control type (2011-2015 Data) It should be noted that all of the existing minor street stop controlled intersections currently have crash rates above the MnDOT statewide average rates for a through -stop condition; this in itself does not indicate a sustained crash location. Bringing the intersection design up to current design standards should have a safety benefit to all intersections within the TH 15 corridor. Since most crashes in the study area are rear end collisions on TH 15, traffic signal coordination would likely provide better flow and improved driver expectations likely leading to a decrease in crashes. In the roadway design, special attention should be given to the intersections of TH 15 at 1st Avenue S and 5th Avenue S as the observed crash rates are currently above the critical rate yet do not warrant traffic control changes. The intersection sight lines should be reviewed for all INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 16 MA intersections, but additional review may be necessary at 5th Avenue S during the final design stages and existing parking restrictions should be maintained. The 1 st Avenue S intersection could have potential geometric changes, included in the operations analysis; however, the coordination of traffic signals should provide a significant safety benefit. Traffic Operations Analysis Existing (2017) and forecast 2040 traffic operations analyses were conducted to determine the level of service (LOS), delay, and queueing information for the AM and PM peak hour conditions for each control type scenario. LOS is a qualitative rating system used to describe the efficiency of traffic operations at an intersection. Six LOS levels are defined, designated by letters A through F. LOS A represents the best operating conditions (no congestion), and LOS F represents the worst operating conditions (severe congestion). For the eight study intersections, it was assumed that a LOS D or better represents acceptable operating conditions. LOS for intersections is determined by the average control delay per vehicle. The range of control delay for each LOS is different for signalized and unsignalized intersections (including roundabouts). The expectation is that a signalized intersection is designed to carry higher traffic volumes and will experience greater delays that an unsignalized intersection; driver tolerance for delay is greater at a signal than a stop sign. Therefore, LOS thresholds for each LOS category are lower for unsignalized intersections than for signalized intersections. The traffic operations analyses for the two-way stop, all -way stop, and signalized intersections were performed using Synchro/SimTraffic (version 9) software package; an average of 10 simulation runs was used for each modeling result. The traffic operations analyses for the roundabouts were performed using the RODEL software package. The RODEL software package aids in design for the roundabouts as well as operations analysis. Appendix B includes all relevant operational tables and outputs for the existing and future 2040 scenarios that follow. TH 15 at TH 7 Intersection It should be noted that the signalized intersection of TH 15 and TH 7 was included in all traffic scenario operational models, including the existing and no build scenarios. This intersection is located approximately 750 feet north of 2nd Avenue N and has a major influence on southbound traffic flow into the downtown TH 15 corridor. Though the intersection was included in the operations modeling, detailed results are not presented in this report because it is not included within the limits of the planned reconstruction. However, in all scenarios evaluated (2017 and 2040 conditions) the intersection had acceptable performance with the intersection and approaches operating at LOS C or better and with all movements at a LOS D or better. The analysis of downtown intersections assumed the signalized intersection at TH 7 remained to operate as an actuated, uncoordinated signal as it does today. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 17 4.4.1 Existing Conditions Current intersection operations are acceptable based on overall delays for all movements; all intersections and approaches operate at a LOS C or better during both peak hours. During the PM peak hour, as traffic demands are significantly higher than the AM peak, there is significant queuing occurs regularly between intersections. The existing signalized intersections are not coordinated and queues often spill upstream into adjacent intersections, which was confirmed with field observations and input from the PMT. Table 6 represents the existing traffic operations for both the AM and PM peak hours. Table 6 - Existing 2017 Traffic Onerations AM Peak Hour Delay PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay JmLseciveh I • • • • NB 1.1 /A 1.6/A TH 15 at 1.4/A SB 0.8/A 2ndAve N 1.0/A 2.0/A EB 14.6 / B (minor stop) 18.5 / C 10.3/B WB 5.4/A NB 5.4/A 10.3/B TH 15 at SB 5.6 / A 8.9 / A 1stAve N 7.3/A 12.4/B EB 22.8 / C 27.1 / C (Signal) WB 16.3/B 20.5/C NB 6.7/A 12.3/B TH 15 at SB 8.6/A 11.4/B Washington Ave (Signal) 10.9 / B 14.7 / B EB 20.8 / C 22.3 / C WB 17.9/B 21.7/C TH 15 at 1stAve S NB 1.5/A 1 7/A 2.4/A 23/A SB 1.8/A 2.2/A NB 5.7/A 9.3/A TH15at 2ndAve S 9.8/A 12.1 /B SB 7.1/A 10.1/B EB 20.6 / C 21.4 / C (Signal) WB 23.1 / C 25.2 / C NB 0.7/A 1.2/A TH 15 at SB 1.7 / A 2.3 / A 3rdAve S 1.5/A 2.3/A EB 7.3 / A 8.1 / A (minor stop) WB 5.3/A 9.6/A NB 0.5/A 0.9/A TH 15 at SB 0.5/A 0.8/A 4th Ave S 0.7 / A 1.1 / A EB 6.8 / A 13.7 / B (minor stop) WB 6.0/A 9.6/A NB 0.8/A 1.7/A TH 15 at SB 0.8 / A 1.1 / A 5th Ave S 1.6 / A 3.1 / A EB 9.6 / A 13.0 / B (minor stop) WB 8.2/A 18.4/C INTERSECTION CONTROL EVALUATION REPORT Page 18 MnT08 142417 4.4.2 Traffic Control Alternatives — 2040 Based on the warrant analysis, all existing minor street stop controlled intersections should remain under that type of traffic control as the minor street traffic demands do not meet the volume thresholds that warrant change of traffic control in either the existing or forecast year. Based on the warrant analysis for the intersection of TH 15 at 2nd Avenue S, the intersection meets both the all -way stop warrant and traffic signal warrant under existing traffic demands and with future year 2040 demands. Therefore, this analysis evaluated an all -way stop condition as well as both a roundabout and traffic signal controlled intersection. Based on the warrant analysis for the intersection of TH 15 at Washington Avenue, the intersection meets the all -way stop warrant but not the traffic signal warrant under existing traffic demands; both warrants are met with future year 2040 demands. As an existing traffic signal controlled intersection, additional reduced volume warrants were analyzed as described in Section 4; the intersection does meet the 80% traffic signal warrants and a traffic signal is considered justified under existing conditions. Therefore, this analysis evaluated an all -way stop condition as well as both a roundabout and traffic signal controlled intersection. Based on the warrant analysis for the intersection of TH 15 at 1 st Avenue N, the intersection does not currently meet either the all way stop or traffic signal warrants. As an existing traffic signal controlled intersection, additional reduced volume warrants were analyzed as described in Section 4; the intersection does meet the 80% traffic signal warrants and a traffic signal is considered justified under existing conditions. Therefore, this analysis evaluated the existing signal control condition as well as minor street stop control and roundabout control. This analysis will include the current No Build condition as well as multiple other scenarios with different control options for each intersection. The following is a list of all 2040 scenarios: • No Build Conditions: — Existing geometry and traffic control. • Scenario 1: All Way Stops — All Way Stop control at Washington Avenue and 2nd Avenue S — Minor stop control at 1st Avenue N • Scenario 2: Traffic Signals - 2 Coordinated — Coordinated signal control at Washington Avenue and 2nd Avenue S — Minor stop control at 1st Avenue N • Scenario 3:Traffic Signals - 3 Coordinated — Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N • Scenario 4: Traffic Signals — 3 Coordinated; unsignalized Right Turn Lane Removal — Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N — Unsignalized existing right turn lanes removed within corridor • Scenario 5: Traffic Signals — 3 Coordinated — Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N — 1st Avenue S converted to Right -In Only • Scenario 6: Roundabout Control — Mini roundabout control at 2nd Avenue S, Washington Ave, and 1st Avenue N INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 19 4.4.2.1 No Build Conditions While there was no change to the existing geometry or existing signal coordination/phasing in this scenario, the existing pedestrian crossing distances at the signalized intersection were evaluated; the existing "Flashing Don't Walk" (FDW) times are below standards, The FDW crossing times were modified to ensure a pedestrian traveling at 3.5 feet per second could cross each intersection leg within the clearance interval. With increased traffic demands, the existing traffic control at the study intersections is expected to operate acceptably based on the overall vehicle delays for all movements; all intersections and approaches are expected to operate at a LOS C or better during both peak hours. During the PM peak hour, the queuing between intersections is expected to occur on a more regular basis. The three existing signalized intersections are not coordinated and queues can spill upstream into adjacent intersections. Along southbound TH 15, the following maximum queues can occur: • 1st Avenue N queue spills through 2nd Avenue N by at least 3 vehicles • Washington Avenue queue spills into 1 st Avenue N • 2nd Avenue S queue spills through 1 st Avenue S by at least 2 vehicles Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills into 3rd Avenue S • Washington Avenue queue spills through 1st Avenue S by at least 3 vehicles • 1st Avenue N queue spills into Washington Avenue Table 7 represents the 2040 No Build traffic operations for both the AM and PM peak hours. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 20 Table 7 - No Build 2040 Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay NB 1.2/A 1.9/A TH 15 at 1.8/A SB 1.0/A 2ndAve N 1.3/A 2.7/A EB 14.1 / B (minor stop) 27.8 / D 16.0/C WB 9.1 /A NB 5.7/A 12.4/B TH 15 at SB 6.1 / A 11.5 / B 1st Ave N 7.7/A 14.5/B EB 22.7 / C 27.7 / C (Signal) WB 17.1 /B 22.2/C NB 7.0/A 15.6/B TH 15 at SB 10.1 /B 15.0/B Washington Ave (Signal) 11.5 / B 16.8 / B EB 19.3 / B 20.5 / C WB 17.3/B 21.2/C TH 15 at 1stAve S NB 1.5/A 1 9/A 3.0/A 29/A SB 2.1 /A 2.8/A NB 6.1 /A 10.6/B TH 15 at 2ndAve S 10.7/B 13.4/B SB 8.2/A 11.8/B EB 20.4 / C 22.4 / C (Signal) WB 23.7/C 24.9/C NB 0.7/A 1.3/A TH 15 at SB 1.9 / A 2.7 / A 3rdAve S 1.7/A 2.9/A EB 7.5 / A 18.1 / C (minor stop) WB 6.6/A 12.8/B NB 0.5/A 1.0/A TH 15 at SB 0.6/A 0.8/A 4thAve S 0.8/A 1.2/A EB 7.6 / A 11.3 / B (minor stop) WB 6.5/A 14.4/B NB 0.9/A 1.9/A TH 15 at SB 0.8 / A 1.1 / A 5thAve S 1.7/A 3.6/A EB 10.6 / B 16.8 / C (minor stop) WB 8.2/A 24.7/C INTERSECTION CONTROL EVALUATION REPORT Page 21 MnT08 142417 4.4.2.2 Scenario 1: All -Way Stop Contro Under this traffic control scenario, the existing signal at 1 st Avenue N was removed and the intersection is controlled with only minor street stop control. The intersections of TH 15 at Washington Avenue and 2nd Avenue S were evaluated under all way stop control. During the AM peak hour, all of the intersections are expected to have acceptable operations with a LOS B or better for all intersections and approaches. During the PM peak hour, the majority of intersections are expected to have acceptable operations with a LOS D or better. However, the minor approaches of 1 st Avenue N and 3rd Avenue S are expected to have failing delays under the minor street stop control. The all way stop control at Washington Avenue and 2nd Avenue S would have increased queueing issues from the no build conditions and the overall intersection delay would be worse than under traffic signal control. Along southbound TH 15, the following maximum queues can occur: • Washington Avenue queue spills through 1st Avenue N by at least 6 vehicles • 2nd Avenue S queue spills into 1 st Avenue S Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills through 3rd Avenue S and 4th Avenue S • Washington Avenue queue spills through 1 st Avenue S by at least 12 vehicles Table 8 represents the 2040 Scenario 1 traffic operations for both the AM and PM peak hours. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 22 Table 8 - Scenario 1 - All Way Stop Control Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay _AEEL NB 0.4/A 0.8/A TH 15 at 1.3/A SB 0.9/A 2ndAve N 1.0/A 1.7/A EB 16.1 / C (minor stop) 18.1 / C WB 8.2/A 10.8/B NB 2.6/A 3.2/A TH 15 at SB 1.5 / A 2.8 / A 1 st Ave N 3.1 / A 33.3 / D EB 12.8 / B 186.8 / F (minor stop) WB 11.4/B 138.6/F NB 7.9/A 43.7/E TH 15 at SB 14.3/B 31.5/D Washington Ave 11.0 / B 30.6 / D EB 8.9 / A 11.2 / B (All Way Stop) WB 7.3/A 11.3/B TH 15 at 1stAve S NB 2.6/A 26/A 15.0/C 97/A SB 2.6/A 4.2/A NB 8.4/A 42.6/E TH15at SB 11.6/B 26.2/D 2ndAve S 9.7/A 30.2/D EB 7.3 / A 8.2 / A (All Way Stop) WB 8.0/A 9.8/A NB 0.7/A 17.0/C TH 15 at SB 2.6 / A 3.0 / A 3rdAve S 2.0/A 16.0/C EB 5.5 / A 40.0 / E (minor stop) WB 6.0/A 106.5/F NB 0.6/A 5.8/A TH15at SB 0.2/A 0.4/A 4thAve S 0.7/A 3.8/A EB 8.1 / A 31.5 / D (minor stop) WB 7.0/A 24.8/C NB 1.0/A 3.2/A TH 15 at SB 0.6 / A 0.9 / A 5thAve S 1.7/A 5.1 /A EB 9.9 / A 19.0 / C (minor stop) WB 8.9/A 32.5/D INTERSECTION CONTROL EVALUATION REPORT Page 23 MnT08 142417 4.4.2.3 Scenario 2: Traffic Signal Control - 2 Coordinated Under this traffic control scenario, the existing signal at 1 st Avenue N was removed and the intersection is controlled with only minor street stop control. The intersections of TH 15 at Washington Avenue and 2nd Avenue S were evaluated under a coordinated signal system. The preliminary design currently includes reductions to many of the signalized intersection crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were optimized and coordinated along TH 15 to improve traffic flows and reduce queueing. While signal coordination does improve traffic flow on the major roadway, it can result in additional delays on the minor street approaches. During both the AM and PM peak hours, all of the intersections are expected to have acceptable operations with a LOS C or better for all intersections and approaches. However, the minor approaches of 1 st Avenue N are expected to have failing delays under the minor street stop control. Along southbound TH 15, the following maximum queues can occur: • Washington Avenue queue spills through 1st Avenue N by at least 3 vehicles • 2nd Avenue S queue spills into 1 st Avenue S Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills into 3rd Avenue S Table 9 represents the 2040 Scenario 2 traffic operations for both the AM and PM peak hours. INTERSECTION CONTROL EVALUATION REPORT Page 24 MnT08 142417 Table 9 - Scenario 2 - Traffic Signal Control (2 Coordinated) Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay NB 0.5/A 1.1 /A TH 15 at 1.4/A SIB 0.8/A 2ndAve N 0.9/A 2.0/A EB 14.3 / B (minor stop) 23.0 / C WB 7.9/A 13.4/B NB 1.4/A 2.5/A TH 15 at SIB 1.4 / A 2.1 / A 1stAve N 2.6/A 14.0/B EB 13.0 / B 77.3 / F (minor stop) WB 10.1 /B 46.21E NB 5.2/A 11.7/B TH 15 at SIB 7.6/A 11.4/B Washington Ave 12.2 / B 15.7 / B EB 29.3 / C 26.1 / C (Signal) WB 26.1 / C 27.1 / C TH 15 at 1stAve S NB 1.4/A 1 6/A 2.8/A 2.6/A SIB 1.7/A 2.3/A NB 5.7/A 11.2/B TH 15 at SIB 5.5/A 9.5/A 2ndAve S 10.0/B 12.9/B EB 24.3 / C 23.0 / C (Signal) WB 26.4/C 25.5/C NB 0.8/A 1.4/A TH 15 at SIB 1.4 / A 2.2 / A 3rdAve S 1.4/A 2.7/A EB 6.5 / A 15.9 / C (minor stop) WB 6.5/A 13.7/B NB 0.6/A 1.0/A TH15at SIB 0.5/A 0.8/A 4thAve S 0.8/A 1.2/A EB 7.6 / A 11.9 / B (minor stop) WB 7.6/A 11.1 /B NB 1.0/A 1.9/A TH 15 at SIB 0.8 / A 1.2 / A 5thAve S 1.9/A 4.1 /A EB 10.9 / B 20.8 / C (minor stop) WB 9.3/A 27.7/D INTERSECTION CONTROL EVALUATION REPORT Page 25 MnT08 142417 4.4.2.4 Scenario 3: Traffic Signal Control - 3 Coordinated Under this traffic control scenario, the three existing signals were evaluated under a coordinated mode for the signal systems. The preliminary design currently includes reductions to many of the signalized intersection crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were optimized and coordinated along TH 15 to improve traffic flows and reduce queueing. While signal coordination does improve traffic flow on the major roadway, it can result in additional delays on the minor street approaches. During both the AM and PM peak hours, all of the intersections are expected to have acceptable operations with a LOS C or better for all intersections and approaches. The inclusion of the signal control at 1 st Avenue N does not have a negative impact on TH 15 coordinated corridor operations. Along southbound TH 15, the following maximum queues can occur: • 1st Avenue N queue spills into 2nd Avenue N Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills into 3rd Avenue S Both of the long queues described above occur because they are the first signal in the series of three based on travel direction. The arrival patterns at the first traffic signal in a series would be relatively random by comparison to the arrival patterns at the second and third signals in the corridor. Table 10 represents the 2040 Scenario 3 traffic operations for both the AM and PM peak hours. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 26 Table 10 - Scenario 3 - Traffic Signal Control (3 Coordinated) Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay .Am& NB 1.0/A 1.6/A TH 15 at 1.6/A SB 1.0/A 2ndAve N 1.2/A 2.3/A EB 13.5 / B (minor stop) 22.8 / C WB 8.1 /A 12.0/B NB 4.9/A 10.1 /B TH 15 at SB 5.0/A 10.3/B 1stAve N 7.2/A 12.5/B EB 26.4 / C 25.6 / C (Signal) WB 21.0/C 18.7/B NB 5.2/A 7.9/A TH 15 at SB 5.7/A 8.6/A Washington Ave 11.3 / B 13.7 / B EB 29.4 / C 26.8 / C (Signal) WB 26.9/C 28.7/C TH 15 at 1stAve S NB 1.5/A 1 5/A 2.8/A 2.5/A SB 1.5/A 2.1 /A NB 6.0/A 11.2/B TH 15 at SB 5.9/A 15.3/B 2ndAve S 10.4/B 15.3/B EB 24.0 / C 22.9 / C (Signal) WB 27.4/C 26.4/C NB 0.7/A 1.3/A TH 15 at SB 1.5 / A 2.6 / A 3rdAve S 1.4/A 2.8/A EB 5.9 / A 16.4 / C (minor stop) WB 6.7/A 12.3/B NB 0.5/A 1.1 /A TH15at SB 0.5/A 0.8/A 4thAve S 0.8/A 1.3/A EB 7.6 / A 12.2 / B (minor stop) WB 6.9/A 12.4/B NB 1.0/A 1.8/A TH 15 at SB 0.8 / A 1.1 / A 5thAve S 1.7/A 3.3/A EB 9.6 / A 14.1 / B (minor stop) WB 8.5/A 21.4/C INTERSECTION CONTROL EVALUATION REPORT Page 27 MnT08 142417 4.4.2.5 Scenario 4: Traffic Signal Control - 3 Coordinated Unsignalized Right Turn Removed Under this traffic control scenario, the three existing signals were evaluated under a coordinated signal system. The preliminary design currently includes reductions to many of the signalized intersection crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were optimized and coordinated along TH 15 to improve traffic flows and reduce queueing. While signal coordination does improve traffic flow on the major roadway, it can result in additional delays on the minor street approaches. All existing right turn lanes at the unsignalized intersections were removed from the analysis. The only exceptions are the northbound and southbound right turns at 2nd Avenue N. The following is a list of the right turn lanes removed: • Northbound right turn lane at 1 st Avenue S • Southbound right turn lane at 1st Avenue S • Southbound right turn lane at 3rd Avenue S Without the right turn lanes, right turning traffic would slow down in the through lane and potentially increase in rear end collisions. During both the AM and PM peak hours, all of the intersections are expected to have acceptable operations with a LOS C or better for all intersections and approaches. The removal of the unsignalized right turn lanes does not have a negative impact on TH 15 corridor operations. Along southbound TH 15, the following maximum queues can occur: • 1 st Avenue N queue spills into 2nd Avenue N Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills into 3rd Avenue S Table 11 represents the 2040 Scenario 4 traffic operations for both the AM and PM peak hours. Based on the analysis results of Scenario 4 compared to Scenario 3, removal of right turn lanes on TH 15 at the non -signalized intersections results in no discernable negative impact to traffic operations along TH 15. Consideration of removing or providing the right turn lanes should be made based upon other factors, such as on street parking demands, pedestrian crossing distance and sight lines, and/or truck turning movements. INTERSECTION CONTROL EVALUATION REPORT Page 28 MnT08 142417 Table 11 - Scenario 4 - Traffic Signal Control (3 Coordinated; removed Rights) Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay Delay Delay NB 1.0/A 1.6/A TH 15 at 1.6/A SB 1.0/A 2ndAve N 1.2/A 2.4/A EB 14.0 / B (minor stop) 24.0 / C WB 7.7/A 14.0/B NB 5.0/A 8.8/A TH 15 at SB 4.8 / A 9.6 / A 1 st Ave N 7.1 / A 11.9 / B EB 26.6 / C 25.6 / C (Signal) WB 20.7 / C 20.1 / C NB 5.2/A 7.0/A TH 15 at SB 5.6/A 8.3/A Washington Ave 11.4 / B 12.8 / B EB 29.6 / C 27.9 / C (Signal) WB 25.1 / C 26.9 / C TH 15 at 1stAve S NB 1.6/A 1 7/A 2.9/A 2.6/A SB 1.8/A 2.2/A NB 5.9/A 10.7/B TH 15 at SB 5.5/A 15.9/B 2ndAve S 10.1 /B 15.1 /B EB 24.3 / C 23.1 / C (Signal) WB 26.8/C 25.2/C NB 0.7/A 1.2/A TH 15 at SB 1.6 / A 3.0 / A 3rdAve S 1.5/A 3.0/A EB 6.2 / A 15.2 / C (minor stop) WB 6.4/A 13.9/B NB 0.6/A 0.9/A TH15at SB 0.6/A 0.8/A 4thAve S 0.9/A 1.2/A EB 7.2 / A 12.6 / B (minor stop) WB 7.0/A 14.5/B NB 1.0/A 1.7/A TH 15 at SB 0.8 / A 1.1 / A 5thAve S 1.8/A 3.9/A EB 9.9 / A 17.8 / C (minor stop) WB 8.6/A 27.5/D INTERSECTION CONTROL EVALUATION REPORT Page 29 MnT08 142417 4.4.2.6 Scenario 5: Traffic Signal Control — 3 Coordinated with 1 It Ave S Modification Under this traffic control scenario, the three existing signals were evaluated under a coordinated system and as with Scenario 4, the unsignalized right turn lanes were removed. The preliminary design currently includes reductions to many of the signalized intersection crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were optimized and coordinated along TH 15 to improve traffic flows and reduce queueing. While signal coordination does improve traffic flow on the major roadway, it can result in additional delays on the minor street approaches. This scenario is evaluated to potentially improve safety at the intersection of TH 15 and 1 st Avenue S with a reduction in vehicle conflicts as well as reduced pedestrian crossing distances of TH 15 at 1 st Avenue S. The northbound and southbound left turns at the uncontrolled intersection were shifted to the two adjacent signalized intersections; this reduces the conflict points at the 1 st Avenue S intersection from 8 down to only 2. The existing northbound and southbound left turns at this intersection are minor with only between 10 and 15 vehicles in the existing peak hours respectively, and there are approximately 200 left turns at each movement for the entire day. The small change in left turning movements has negligible operational impacts to the two adjacent signalized intersections. The removal of the left turns has multiple benefits to the intersection and roadway network. Not only does it remove vehicle conflict points at the intersection, the existing left turn lanes could be converted to pedestrian refuge medians. The refuge islands would allow pedestrian to cross one direction of TH 15 at a time. During both the AM and PM peak hours, all of the intersections are expected to have acceptable operations with a LOS C or better for all intersections and approaches. Along southbound TH 15, the following maximum queues can occur: • 1 st Avenue N queue spills into 2nd Avenue N Along northbound TH 15, the following maximum queues can occur: • 2nd Avenue S queue spills into 3rd Avenue S Table 12 represents the 2040 Scenario 5 traffic operations for both the AM and PM peak hours. INTERSECTION CONTROL EVALUATION REPORT Page 30 MnT08 142417 Table 12 - Scenario 5 - Traffic Signal Control (3 Coordinated; 1st Ave S Modification) Traffic Operations AM Peak Hour PMPIWOM Intersection: Approach Approach Intersection Approach IFintersectio Delay Delay Delay I Delay Lsec/veh LOSAlsec/veh / LOS) (sec/veh / LOS).,haec/veh L01 NB 1.0/A 1.6/A TH 15 at SB 1.0/A 1.6/A 2ndAve N 1.2/A 2.5/A EB 14.2 / B 24.9 / C (minor stop) WB 8.5/A 15.3/C NB 4.9/A 9.3/A TH 15 at SB 5.1 / A 9.9 / A 1 st Ave N 7.2 / A 12.1 / B EB 25.2 / C 25.5 / C (Signal) WB 19.6/B 19.8/B NB 5.2/A 8.1 /A TH 15 at SB 5.7/A 8.7/A Washington Ave 11.1 / B 13.6 / B EB 28.5 / C 27.0 / C (Signal) WB 24.8/C 28.1 /C TH 15 at 1stAve S NB 1.2/A 1 5/A 3.2/A 27/A SB 1.7/A 2.1 /A NB 6.0/A 11.6/B TH15at SB 6.4/A 15.8/B 2ndAve S 10.7/B 15.4/B EB 23.8 / C 22.6 / C (Signal) WB 28.4/C 25.6/C NB 0.8/A 1.4/A TH 15 at SB 1.7 / A 2.9 / A 3rdAve S 1.6/A 3.2/A EB 7.2 / A 20.2 / C (minor stop) WB 5.7/A 15.5/C NB 0.6/A 0.9/A TH15at SB 0.6/A 0.8/A 4thAve S 0.9/A 1.2/A EB 8.9 / A 11.0 / B (minor stop) WB 7.2/A 15.6/C NB 1.0/A 1.8/A TH 15 at SB 0.7 / A 1.1 / A 5thAve S 1.7/A 3.5/A EB 10.4 / B 16.2 / C (minor stop) WB 8.8/A 23.3/C INTERSECTION CONTROL EVALUATION REPORT Page 31 MnT08 142417 4.4.2.7 Scenario 6: Roundabout Control At the intersections of TH 15 with 1st Avenue N, Washington Avenue, and 2nd Avenue S, a single lane "mini" roundabout was evaluated. This analysis was conducted in RODEL and thus there is no evaluation of the other intersections along TH 15. Mini -roundabouts are defined as having an inscribed circle diameter ranging from 50 to 95 feet; a typical standard single lane roundabout might have an inscribed circle diameter of 140-160 feet, which would not fit within the existing right of way in downtown Hutchinson. The three study intersections could accommodate a mini -roundabout with an inscribed circle of 80 feet. Accommodation of large vehicles through a mini -roundabout is feasible as trucks are able to drive over the central island. MnDOT District 7 representatives reported that mini -roundabouts in downtown St. James, Minnesota were constructed on TH 4 with inscribed circles of 80 to 85 feet. FHWA guidance on mini -roundabouts suggests that the total entering demand capacity of a mini - roundabout is up to 1,600 vehicles per hour. The 2040 PM peak hour projections for the three TH 15 intersections range from 1,620 to 1,755 vehicles per hour, all higher than the approximate capacity based on FHWA guidance. RODEL is a roundabout modeling and design software tool used evaluating roundabouts; it is not intended for use on mini -roundabouts; but has been used in this evaluation to provide a basis for operational comparisons. A mini -roundabout would have less capacity than a single lane roundabout. A single lane roundabout evaluated with 2040 traffic demands using RODEL provides optimistic results. The AM and PM peak hours of a single lane roundabout would operate acceptably with all approaches operating at a LOS B or better. If mini -roundabouts are to be further considered, a microsimulation tool such as VISSIM should be used to provide a more realistic assessment of their operation. Table 13 shows RODEL results for single lane roundabouts in AM and PM peak hours in 2040. Table 13 — Scenario 6 — Roundabout Control (RODEL) Traffic Operations AM Peak Hour PM Peak Hour Intersection: Approach Approach Intersection Approach Intersection Delay Delay I Delay Delay Al,,,,M, NB 4.5/A 10.3/B TH 15 at 8.0 / A SIB 6.5 / A 1st Ave N 5.6/A 8.5/A EB 4.6 / A (mini -roundabout) 5.6 / A WB 3.9/A 6.1 /A NB 4.6/A 10.0/B TH 15 at SIB 6.5/ A 9.1 / A Washington Ave 5.5 / A 8.9 / A EB 5.0 / A 6.1 / A (mini -roundabout) WB 4.2/A 7.4/A NB 4.8/A 10.2/B TH 15 at SIB 5.9 / A 9.7 / A 2ndAve S 5.3/A 9.3/A (mini -roundabout) EB 4.9 / A 5.5 / A WB 4.1 /A 6.5/A INTERSECTION CONTROL EVALUATION REPORT Page 32 MnT08 142417 4.4.3 Scenario Comparisons The analyzed scenarios, including the existing and no build, have almost indistinguishable differences in operations during the AM peak; therefore, this comparison focuses on the PM peak hour. In the PM peak hour, the majority of all scenarios and intersections would operate acceptably. Therefore, the total network performance from the traffic models was also evaluated for comparison purposes as well as the average operating speeds along TH 15 through the study area. Scenario 6 was not evaluated in this section as the roundabout operations were conducted as stand-alone intersection evaluations (RODEL). While the single lane roundabout intersection delays are comparable to all other scenarios, the total entering volumes exceed the estimated mini -roundabout capacity guidelines. This causes concern about the actual performance of a mini -roundabout. Table 14 represents the entire network performance measures from the operations model. All models have the same roadway extents and therefore the data between scenarios is comparable. Table 14 — Network Performance Comparison — PM Peak Hour 2040 14 Network MOE Scenario 1 Scenario 2 Scenario 3 Scenario 4 Scenario 5 (3 signals 0 touild (All -way (2 coord. (3 coord. (3 signals stop) signals) signals) wo RTL) wo LTL at ) 1 �` SVehicle Miles 11111h From the above table, it is clear that the traffic demand increases between the existing and no build scenarios will add delays to the roadway network. Scenario 1 is expected to have the highest delay and total stops with all way stop control along TH 15. Scenarios 2, 3, 4, and 5 all have performance measures that are improved over the no build condition. The four scenarios as within a few percentage points of each other regarding all of the network performance criteria; however Scenario 2 had failing intersection approach delays. Therefore, based on the network performance, Scenarios 3, 4, and 5 are all acceptable scenarios. INTERSECTION CONTROL EVALUATION REPORT Page 33 MnT08 142417 4.4.3.1 TH 15 Corridor Speeds The PM peak hour average travel speed between each intersection along TH 15 was compared, by direction, to assess the subtleties between the scenarios. This comparison is not intended to say that higher speeds along TH 15 are necessarily a project goal; however, it provides insight on the impacts of additional signals and signal coordination. Table 15 and Table 16 include the average travel speeds from the operations model for northbound TH 15 and southbound TH 15, respectively. All models have the same roadway network limits and therefore the data between scenarios is comparable. It should be noted that the roundabout option, Scenario 6, was not evaluated in this section as the roundabout operations were conducted as stand-alone intersection evaluations (RODEL). With all vehicles entering the roundabout intersections at reduced speeds, it is likely that between the intersections of 1 st Avenue N and 2nd Avenue S, vehicle speeds would be reduced to 20 mph or less in both directions. Speeds below 20 mph and below 15 mph are shaded to help highlight the difference between the scenarios. Table 15 — TH 15 Northbound PM Peak Average Speed Comparison Scenario -0 Scenario 2 Scenario 3 Scenario 4 TH 15 Segment alk stop)Scenario N11 (All -way Build I (2 coord. (3 coord. dIL (3 signals . - Jhh (3 signals] wo LTL at 1- S) North of 2nd Ave N 27 26 27 26 26 26 25 between 2nd Ave N and 1st Ave N 25 24 28 27 25 25 25 between 1st Ave N and Washington 14 13 22 24 15 16 15 between Washington and 1 st Ave S 12 11 5 13 16 17 16 between 1 st Ave S and 2nd Ave S 23 22 11 22 22 22 21 between 2nd Ave S and 3rd Ave S 15 14 5 14 14 14 13 between 3rd Ave S and 4th Ave S 27 26 10 26 26 27 26 between 4th Ave S and 5th Ave S 28 28 18 28 28 28 28 South of 5th Ave S 28 1 28 26 28 28 28 28 Average Corridor Speed 22.1 1 21.3 16.9 23.1 22.2 22.6 21.9 X < 20 mph X < 15 mph From the above table, it is clear that the traffic demand increases between the existing and no build scenarios will slow traffic along northbound TH 15. Scenario 1, with all way stop control, had the lowest average speeds in the corridor. Scenarios 2, 3, 4, and 5 all have improved speeds over the existing and no build conditions. With the least number of signalized intersections, Scenario 2 does provide the highest overall speeds for the corridor, however Scenarios 3 through 5 are within 5% of Scenario 2. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 34 4.5 Table 16 — TH 15 Southbound PM Peak Average Speed Comparison -0 Scenario Segment TH 15 Alra't I&- stop) ... .. ,signals signals 611111tgnals) wo RTL)& J.t S) North of end Ave N 27 26 27 ME 27 27 27 27 between 2nd Ave N and 1st Ave N 15 14 24 26 14 15 15 between 1st Ave N and Washington 13 11 7 13 17 17 17 between Washington and 1st Ave S 24 23 21 24 25 24 25 between 1 st Ave S and 2nd Ave S 14 13 8 15 11 11 11 between 2nd Ave S and 3rd Ave S 24 24 23 25 23 23 23 between 3rd Ave S and 4th Ave S 27 27 29 27 28 28 28 between 4th Ave S and 5th Ave S 28 28 29 27 28 28 28 South of 5th Ave S 28 28 29 27 28 28 28 Average Corridor Speed 22.2 21.6 21.9 23.4 22.3 22.3 22.4 X < 20 mph X < 15 mph From the above table, the existing, no build, Scenario 1 all have the lowest average speeds in the southbound TH 15 corridor. Scenarios 2, 3, 4, and 5 all have improved speeds over the existing and no build conditions. With the least number of signalized intersections, Scenario 2 does provide the highest overall speeds for the corridor, however Scenarios 3 through 5 are within 5% of Scenario 2. Pedestrian Facilities A desired outcome of this study is to identify appropriate treatments for pedestrian crossing. At all eight study intersections, there are pedestrian curb ramps and marked crossings on the majority of intersection legs. As part of the reconstruction project, all existing curb ramps will be upgraded with ADA compliant curb ramps and landings. At all of the traffic signal controlled intersections, marked crosswalks should be provided on all four legs of each intersection. ADA compliant pedestrian push buttons and countdown pedestrian signals should also be provided. MnDOT Technical Memorandum No. 15-01-T-0, Pedestrian Crossing Facilitation, provides guidance on when to mark crosswalks or provide additional treatments at unsignalized intersections. The guidance identifies a demand of 20 pedestrians per hour as one of the criteria for consideration of crosswalk treatments. Other criteria include: presence of regular pedestrian generators, school crossing or elderly facilities. Based on the existing pedestrian counts collected in September 2017, no existing crosswalk serves 20 or more pedestrian per hour; there are no marked school crossings nor elderly facilities. However, throughout the downtown area, the pedestrian count data does identify that a regular crossing demand does exist all existing crosswalk locations. Therefore, marked pedestrian crossings are supported at any unsignalized location where an existing pedestrian INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 35 sidewalk corridor or connection exists. Further, wherever possible, it is prudent to shorten the crossing distance to reduce pedestrian exposure by providing curb extensions (bump -outs) at crosswalks. Pedestrian crossings at unsignalized downtown intersections should be identified with pavement markings and equipped with crosswalk warning signs serving all east and west crosswalks. North south crossing should also be provided with pavement markings; Crosswalks should be marked across minor street stop sign controlled approaches; however, no warning sign would be appropriate due to the presence of a stop sign. Marked crossings of TH 15 should be provided where there are continuous pedestrian facilities (east -west sidewalk corridors) on both sides of TH 15 including these: • TH 15 at 2nd Avenue N; north and south intersection legs • TH 15 at 1 st Avenue S; north and south intersection legs • TH 15 at 3rd Avenue S; north and south intersection legs • TH 15 at 4th Avenue S; north leg crossing only; south leg has no pedestrian facility • TH 15 at 5th Avenue S; south leg crossing only; north leg has no pedestrian facility INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 36 5 Findings and Conclusions In this intersection and corridor evaluation, the existing and future no build traffic operations were compared to 6 build scenarios to evaluate various intersection control strategies along the TH 15 corridor through downtown Hutchinson. The existing and 2040 traffic demands on the minor street approaches are relatively low; therefore, based on the warrant analysis, the following intersections do not meet the All Way Stop warrant or any Traffic Signal warrant. These intersections should continue to be controlled by stop signs on the minor street approaches: • TH 15 at 2nd Avenue N • TH 15 at V Avenue S • TH 15 at 4th Avenue S • TH 15 at 5th Avenue S This intersection of TH 15 at 1 st Avenue S operates with the minor street regulated as a one-way street departing from TH 15 in both directions; therefore no stop sign control is needed. This leaves the intersections of TH 15 at 1 st Avenue N, Washington Avenue, and 2nd Avenue S as the only intersections where a potential traffic control change was evaluated; all three intersections currently operate under traffic signal control. The intersection of TH 15 at 1 st Avenue N does not meet the all way stop warrants or the full eight hour traffic signal warrant; however, as an existing signalized intersection, the existing and 2040 projected demands do meet the 80% volume thresholds indicating that the traffic signal should be retained. The following describes each future scenario evaluated and the outcomes of the evaluation for each: • No Build Conditions: No change to existing corridor. — With no change to the signal systems, the uncoordinated series of signals result in vehicles traveling along TH 15 stop at multiple intersections. The additive delay along mainline TH 15 results in this scenario having one of the lowest average travel speeds for the TH 15 corridor. — Due to the mainline delay and low travel speeds, this scenario is not recommended. • Scenario 1: All Way Stop control at Washington Avenue and 2nd Avenue S — Requiring all traffic to stop at the two intersections increases the total number of vehicle stops in the corridor by 50% compared to the existing/no-build condition. This scenario also has the lowest average speeds along the TH 15 corridor. — Due to the increased number of stops, high delay and low travel speeds, this scenario is not recommended. • Scenario 2: Coordinated Signals at Washington Avenue and 2nd Avenue S — Remove the existing traffic signal at 1 st Avenue N and convert it to a minor stop controlled intersection. The intersection as a whole would have acceptable average approach delay value, however the minor approaches are expected to have failing operations with delays at LOS F. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 37 — Signal timings were adjusted for the proposed pedestrian crossing changes and the signal cycle length and phasing was updated and coordinated between intersections. — With coordinated traffic signals at only two intersections, this scenario provides the highest average speeds along the TH 15 corridor. — With failing operations at the 1 st Avenue N intersection, this scenario is not recommended. • Scenario 3: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N — Signal timings were adjusted for the proposed pedestrian crossing changes and the signal cycle length and phasing was updated and coordinated between intersections. — With coordinated traffic signals at all three existing signalized intersections, the travel speeds are improved compared to the no build scenario, indicating that signal coordination is a benefit to traffic flow on TH 15. — With improved traffic operations, this scenario is a viable scenario to recommend. • Scenario 4: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N — Includes: TH 15 Right Turn Lane Removal at unsignalized intersections. — Signal timings were adjusted for the proposed pedestrian crossing changes and the signal cycle length and phasing was updated and coordinated between intersections. — With coordinated traffic signals at all three existing signalized intersections, the travel speeds are improved over the no build scenario, indicating the signal coordination is a benefit to traffic flow on TH 15. — The removal of the northbound and southbound right turn lanes along TH 15 at all unsignalized intersections has a negligible impact on traffic operations and vehicle speeds. Potential negative safety impact as vehicle turn from through lane. — With improved traffic operations, this scenario is a viable scenario to recommend. • Scenario 5: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N — Includes: TH 15 Right Turn Lane Removal at unsignalized intersections. — Includes: 1st Avenue S converted to Right -In only; TH 15 left turns were removed — Signal timings were adjusted for the proposed pedestrian crossing changes and the signal cycle length and phasing was updated and coordinated between intersections. — With coordinated traffic signals at all three existing signalized intersections, the travel speeds are improved over the no build scenario, indicating that signal coordination is a benefit to traffic flow on TH 15. — The removal of the northbound and southbound right turn lanes along TH 15 at all unsignalized intersections has a negligible impact on traffic operations and vehicle speeds. Potential negative safety impact as vehicle turn from through lane. — The conversion of 1st Avenue S to a limited access intersection has negligible operational impacts to the surrounding intersections and potentially provides a safer intersection for all users. — Discussion with the PMT group resulted in the acknowledgment that the change in access would not be acceptable for downtown circulation of traffic patterns. Based on that input this scenario is not recommended. • Scenario 6: Mini -Roundabouts at Washington Ave, 2nd Ave S, and 1st Ave N — FHWA's guidance for mini -roundabouts indicates a capacity threshold of 1600 total entering vehicles per hour; the study intersections would exceed the intersection capacity threshold by 2040. INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 38 — Discussion with the PMT group resulted in the acknowledgment that given uncertainty about mini -roundabout capacity, public acceptance of the mini - roundabout control scenario would not be possible; therefore no additional operations analysis would be required to further vet this scenario. Based on that input this scenario is not recommended. While not included in the operational results, the intersection of TH 15 and TH 7 was included in all modeled scenarios to provide realistic traffic flows to and from the TH 15 corridor. In all scenarios and traffic forecasted years, the existing actuated and uncoordinated signal system should operate at a LOS C or better for the intersection and all approaches. INTERSECTION CONTROL EVALUATION REPORT Page 39 M n T08 142417 5.1 Recommendation The TH 15 reconstruction project should upgrade all intersections along the corridor to current geometric and traffic control standards. As a result, this project is anticipated to provide a safer and more user friendly environment for all modes of transportation within the TH 15 corridor through downtown Hutchinson. All existing, signalized intersections should remain under traffic signal control. Each signal should be designed to operate with optimized signal timing and phasing plans and be integrated to operate in a coordinated mode for improved progression along TH 15. Marked pedestrian crossing should be provided on all four legs of each signalized intersection with curb extensions provided where feasible. The following are intersections recommended for traffic signal control: • TH 15 at 1 st Avenue N • TH 15 at Washington Avenue • TH 15 at 2nd Avenue S All existing, unsignalized intersections should remain under minor street stop control and the right turn lanes from TH 15 may be removed without significant impacts to TH 15. Removing the right turn lanes has a potential negative safety impact as vehicle turn from through lane; however, improved pedestrian crossings were deemed more appropriate. The following are the minor street stop control recommendations: • TH 15 at 2nd Avenue N • TH 15 at 1 st Avenue S (exception: no stop signs on one-way streets departing TH 15) • TH 15 at 3rd Avenue S • TH 15 at 4th Avenue S • TH 15 at 5th Avenue S North -south pedestrian crosswalks should be provided at all unsignalized intersection crossings of the minor street approaches. East -west pedestrian crosswalks should be provided where there is continuous pedestrian facilities on both sides of TH 15 with curb extensions provided where feasible. This would include: • TH 15 at 2nd Avenue N; all four intersection legs • TH 15 at 1 st Avenue S; all four intersection legs • TH 15 at 3rd Avenue S; all four intersection legs • TH 15 at 4th Avenue S; both minor street legs and the north leg crossing TH 15 • TH 15 at 5th Avenue S; both minor street legs and the south leg crossing TH 15 INTERSECTION CONTROL EVALUATION REPORT MnT08 142417 Page 40 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires the City to adopt a data practices policy which guides both the City and members of the public in obtaining information that the City retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the City, and what the cost is to obtain data, if any. State law also requires that the City adopt the data practices policy annually. For your consideration and approval is the data practices policy for the City of Hutchinson. There is no proposed change from the version we adopted last year. I recommend adoption of the data practices policy. BOARD ACTION REQUESTED: Approve reaffirmation of City Data Practices policies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: L0 Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request To look at data or request copies of data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include: • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13; • whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. If we do not have the data, we will notify you in writing as soon as reasonably possible. If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the data request form on page 6 — we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but the City charges $.25/page for copies over 10 pages. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6 L0 Data Practices Policy for Data Subjects Data about You The Government Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whom you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; • whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request Once you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retriever's hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military ID, or passport] as proof of identity. I am requesting access to data in the following way: [a valid state ID, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name (if applicable Address Phone number Email address Staff Verification Identification provided We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as a court order relating to divorce, separation, custody, foster care a foster care contract an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Crow River Winery Dispensing Wine at Arts & Crafts Festival Department: Administration LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Arts & Crafts Festival, organized by the Hutchinson Chamber of Commerce, would like to continue with their added feature of wine sales at the event this year as they have the last couple of years. The Crow River Winery has submitted an application to provide wine sales. Because Crow River Winery holds a liquor license from an adjacent municipality (McLeod County), the Council must formally authorize them to dispense wine at the event, which is considered a social affair being held in the city. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense wine at Hutchinson Arts & Crafts Festival on September 14 & 15, 2018, at Library Square Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Otew (t. 5�eltl W I N E R Y June 29, 2018 City of Hutchinson 1 11 Hassan Street SE Hutchinson, MN 55350 Re: Arts & Crafts Festival/Taste of Hutchinson Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer wine by the glass sales in Hutchinson's Library Square during the Arts and Crafts Festival/Taste of Hutchinson event on September 14 and 15, 2018, Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 We were approved last year for this same event, as well as for other events throughout the year. Please feel free to contact me with questions. Sincerely, Chelsey Schrupp General Manager cschrupp@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. J Hutchinson, MN 55350 320-587-2922 C REQUEST TO AUTHORIZE LIQUOR SALES AT COAMUNrrY FESTIVAL r Name of Liquor License Holder: l- Y 0"-D i ve r i r� ��•. l� Current Licensed Premises: 1-4 '-. �,.r �7 �= . Jam.• , �t ► tort _ ILi 5�7 C7 r - - Phone No.: '�- = 7 Contact Person: �n I • _ { L Name/Type of Community Festival._ 2. Location of Community Festival: 3. Date(s) of Community Festival:T . Name of PersonlOrganization Sponsoring Community Festival: ncuti �&n — Printed Namd of Event Organizer - Printed Name d Applicant - Title of Applicant oliee ChieflDesrgnee Signature Signature ofEve,it [organizer Signature of Appli sit Date Date *Along with this application, please attach a security plan identifying the specific location where alcoholic beverages will be dispensed, how consumers will be identified, etc. The security plan must be reviewed and approved by the Chief of Police or his designee, **A Certificate of Liquor Liability Insurance must also be attached covering the event reaming the City of Hutchinson as an additional insured. ***If you are a license holder from an adjacent municipality, please provide a copy of your liquor license, (Aaw (t- 16-6-veltl W I N E R Y June 29, 2018 City of Hutchinson 1 1 1 Hassan Street SE Hutchinson, MN 55350 Re: Arts & Crafts Festival/Taste of Hutchinson, September 14-15, 2018 Liquor Service Security Plan Location: Crow River Winery is a vendor at the Arts & Crafts Festival. According to the Arts & Crafts planning committee, our booth location will be on 1 S` Avenue in Hutchinson, near the intersection of V Ave and Hassan St NE. This location is on the south side of Library Square. Identifying Consumers: Crow River Winery's policy is to ID every consumer and serve alcoholic beverages only to those who are 2 1 + with proper I in accordance with Minnesota Law. Wine Sales Only: Crow River Winery will only serve wine by the glass during the event. Please feel free to contact me with questions. Chelsey Schrupp General Manager cschru pp @ C rowR i verW i very, co m Crow River Winery, LLC 14848 Hwy 7 E. j Hutchinson, MN 55350 320-587-2922 AC R ® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYYi 7/16/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Associated Benefits and Risk Consulting PHONE Jenny Saylor I FAR 6000 Clearwater Drive WC. No. Extl: 952-.947-9700 1 tnlc, Nol: Minnetonka MN 55343 AooREss: jenny.sayloassociatedbre.com INSURERS) AFFORDING COVERAGE NAIC 9 INSURER A: 5FM Mutual Insurance Company 11347 INSURED B07[EL-i INSURER B: UnRed Fire $& Casualty Company 13021 6oxelder Farm LLC --- Crow River Winery LLC INBURER C Prieve Farms, LLC INsuRER D : 20855 Kensington Blvd INSURER E: Lakeville MN 55044-7486 — --- _ INSURER F COVERAGES rI RTII 1rer� uttlunro• �n�n„rr�� o�.,�..,.. . THIS {S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRT ADDL SUB- POLICY EFF POLICY EXP LTR TYPE OF INSURANCE FNSDIWVn POLICY NUMBER tMWDDNYYY1 (MIWDDfYYYYjLIMITS B X COMMERCIAL GENERAL LIABILITY 60434327 6I30Q01S 151?3tu2018 EACH OCCURRENCE $ 1,D00,000 CLAIMS x] OCCUR DAMAGE TO RENTED -MADE PREMISES Ea occurrence $ 100,000 MED EXP (Any one person) $ 5_000 X. Liquor Liahili� — S 1,00D,000 PERSONAL & AD_V INJURY GENERAL AGGREGATE G_ EN'L AGGREGATE LIMIT APPLIES. PER: - - -� _ S2_00D,00D I POLICY J PRO- 1 I-LOC JECT I--- _ PRODUCTS- COMPIOPAGG S2.0D0,000--- - Li upr Liability OTHER: 1 $ Included _ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ -- . ANY AUTO _ BODILY INJURY (Per person) $ _ OWNED LEU BODILY INJURY (Per accident) AUTOS ONLY AUTOS _ AUTOS $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTYDAMAGE Per arxident — $ s B ]X 3 UMBRELLA LIAR j )( CUR f EXCESS Lfga 6D434327 613012D18 613012Q19 OCCURRENCE S 5ppD,00D _EACH AGGREGATE _ T CLAIMS -MADE SS,ppD,00D -O _ ... DED RETENTION $ A WORKERS COMPENSATION 53525-207 6I3DI2018 613012019PER x AND EMPLOYERS' LIABILITY YIN _. ,STATUTE ERH_ ANYPROPRIETORIPARTNERfEXECUTIVE OFFiCERWEMBEREXCI.UDED? ❑ NIA E.L.EACH ACCIDENT —_ .. CIpE...._ —_. $ 1.00 .- 00.00....___ .. Mandatory In NH} If yes, describe under E.L. DISEASE - EA EMPLOYEE • $ 1,000.ODO .... pESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000.Wo I OE SCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AC OR D 101, Additional Remarks Schedule, may be attached it more space is requ ired) FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: GENERAL LIABILITY. Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises C(37174 07111- Additional Insured -State of GDvernmenta) Agency or Subdivision or Political Subdivision -Permits or Authorization Relating to Premises CG2013 05109 The City of Hutchinson is included as additional insured for General Liability per farm CG2013 05/09 listed above. Arts & Crafts Festival - September 14 - 15, 2018 .VLu Gm UANGELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL Or: DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan St SE Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD No, 18-01 Fee $ 2300 ` County McLeod ,_, mcnh01 S 6 11rdIIng f 00rteme111 ram COUNTY LIQUOR LICENSE — "ON SALE" THIS CERTIFIES THAT: LICENSEE Crow River Winery LLC TRADE NAME Crow River Winery STREET ADDRESS OR LOT AND BLOCK NO 14848 Highway 7 East, Hutchinson Is authorized to sell intoxicating liquor at retail for sale consumption off the premises and for consumption on the premises subject to the laws and regulations of the State of Minnesota and municipal ordinances for the Period beginning January 1, 2018 t❑ December 31, 2018 hairp n or President TFUS LICENSE IS APPROVED Given un r my hand an the Municipal Corporate Sea] �, 1,40V �S i 'a7 City of Glencoe Date 111 ;hl i t Li Alcohol & GarnbIing Enforcement Director Y59082 (05165) CLERK or Recorder HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Special Event - Street Closure Department: Police LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff Consent Agenda Time Requested (Minutes): 2 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: On behalf of the Housing Options in McLeod for Emergency Shelter (HOMES) would like to make a request to close First Ave SE between Main Street and Hassan Street. This request is for "Party In The Park" event on Saturday July 28, 2018 in Library Square. They would like to use First Ave SE for the Phoenix Drum Line to prepare and preform for the event. They currently have Library Square reserved from 11:00 am until 3:00 pm. The Police Department will close off the parking on 1 st Ave SE in the early morning of July 28th and remain throughout the event to ensure there are no vehicles parked on the street during the event. The PD would close 1 st Ave SE at approximately 11:00 am and it would remain closed throughout the event and clean up. The Police Department looks forward to working with HOMES, other City Departments, and the organizers to insure a safe and successful event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: i SATURDAY, DULY 28 • 12:00-3:00 PM LIBRARY SQUARE, HUTCHINSON Performance from The Phoenix Drumline, bounce houses. carnival games, giant checkers, hot dogs. root beer floats, & more This is a family event with an opportunity to learn about homelessness and the solutions in McLeod County. Kids can help pack blessings bags for families served by HOMES. If you'd like to donate items for the bags a list of needed items can be found at homes mcleod.org. rrii`eM�`-a� _ _ � 'i� 1 � •-s�r1Y�r�i�t-y aL..a '�ra:�� iM.,. ': ii+=.�:; �� _ ..sue - HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for City Alley #17 Improvements (L7/P18-07) Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their August 28th meeting. Please note that the construction bidding results and proposed project funding will be reviewed by the Resource Allocation Committee at their regular August meeting prior to the August 28th City Council meeting. City staff has had ongoing written and hearing related communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. At this point, staff has heard general support of this project's implementation. We recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: JQ JQOO OO OO OO OO OO OO OO OO OO OO OO OO OO O O OO OO O O O OLo O O O0 O CD _ U In Co CO O I", d)VC M L2 MCo ( V o M cf V O N L r- In v3 V O O V d) w rY~ OO O m VM v3 V In OJ N O N N v3 vO03 O U 01 00 N 0) v3 v3 v3 v3 v3 v3 v3 v3 v3 -v3 v3 coC a m m O fY.1 r XO 2 o r '7 'O tom OI N Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to T O O C ' 0 O M N W n W Q O d y C X 0 R U T ,AA U O v O v3 In O N O N l() v3 'o In v3 N Lo L(') V v3 Co M N M N M O O coO N In 6 N O V V 66. 04 a �=LL £ o W i� IL L(') o) v3 v3 v3 v3 v3 v3 v3 v3 v3 v3 L. "i N va v3 T d = o O T J J O O 0 0 O O 0 0 O In O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M N W M N Q Q O O O V V CO In d) Ln N d) 0 C I—: C 0� coM V O N O Lo W of OILO V O O Il. 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E 0 NV) va Q4 <» va va 64 <» vi 64 <» <» <» a0 Z N Lu m m O Z co O Lo O O Lo O O O In In N O O O O O O O O O OZO U UO Lo — f d C11 O Co I Oco oOOm O Co (n pp 61�v I— O va L va m v3 va Z T 6 U � 0 0v Q% m m U Z LU LL U C %111Ndno Q Q W In I- M M co co N M N M N O w C 7 O Cl)LU W Z Z /LLI i+ 0 Q m H H (n LL 0 0 >- >- 0 0 >- >- 0 >- Z 0 0 0 >- H H LL LL 0 Z) } (n H= LL 0 V G% 11Nn � O°U<U U Z Q W ?OODUcoU' coU' U)U)-jcnU' ??L J J O O W Z Z z J Z Z LU = a=P: W W Y J U O r U u? M 0 ao Q N d O Z T LU w w X 0 m 7 co NOI1dRI0S34 W311 N p w 0 U o m a aYx� Lu �z a ~ N ti Q w >�v 0 ww CL 2 r J> W Z U) U) 0= Z D a ~ 0 Z LL O �000�PE<<¢OQwS �a0 O W W—QU0 U 0�z 0� .�ZW JHm Z H LuLu>Qmacncn�QZQm�O�zO H H> Q W W W J Q> J 0 W J t— Z ZZ ZUXLa L�m LU m� Ow Z)Lu Zd W _ w CL S,o�ULuZO_O J U W O O O W O H 0 Q Q= 6 CN W� WUUw00Z W O H � 1 J a N»OQx<oozddU H 0 m O 02 (D�(D 0, 0 w O 0 0 O w 0 O0� w 0 U. co LU» U' . Q � Q m a O_ Co U 0 LL � Co H 0 p w� 0 00 2 O w 0 H M_ I111 � M 0 cc In � 0 I— V 0 V 0 M NM C 0 M 0 0 � 0 0 I— 0 M O In O 0 `M `M `N ON Mil CV o 0 0 0 0 Oo Oo N M M CO CO CO ItI, Lo N N N N N N N N N N N N N N L-0 N N L-0 L-0 N N L-0 L-0 N N ON 3NP N M V n m 1- co o RESOLUTION NO. 14923 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5119 LETTING NO. 7/PROJECT NO. 18-07 WHEREAS, cost has been determined for the improvement of: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete curbing, bituminous/concrete pavement, restoration and appurtenances, and the construction cost for such improvement is $55,643.75. With expenses incurred or to be incurred in the making of such improvement in the amount of $11,685.19, the total cost of the improvement is $67,328.94. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $33,666.60 and the portion of the cost to be assessed against benefited property owners is declared to be $33,666.60. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2019 and shall bear interest at the rate of _ percent per annum from November 1, 2018. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of July 2018. Mayor, Gary Forcier City Administrator, Matthew Jaunich } } } } ) } }_ § - \\o § § k ) ®) § \ § \ \ \ \ \ \ \LD \ } - } - } - } - \ - \ } } - } - co\ Ln Z Cc- / _ _ _ _ _ _ _ _ Ln w; - : - .: - .: - .: �: - .: - .: - .: - .: : ka i \CM B 5 E k ) \ � Ln \ LLI / \ \ \ \ \ \ \ \ \ \ « § 2 00 � ! � ! ! ! > \ QE rLn \ 4 d f z § � \ 0 ! ! \ 12 } � _ - \ m ) « - 4A § k o § § § [; } } k /lb & b § lb lb 16 16 lb lb lb lb 16 § k \ } \ \ \ \ \ / \ \ \ \ \ a mV RESOLUTION NO. 14924 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5119 LETTING NO. 7/PROJECT NO. 18-07 WHEREAS, by a resolution passed by the Council on the 24th day of July, 2018, the City Engineer was directed to prepare a proposed assessment of the cost of improving: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete curbing, bituminous/concrete pavement, restoration and appurtenances, WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 28th day of August, 2018, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2018. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 26th day of June 2018. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8299 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA-5118 LETTING NO. 7/PROJECT NO. 18-07 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 28th day of August 2018, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete curbing, bituminous/concrete pavement, restoration and appurtenances, Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2019, and will bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2018 until December 31, 2019. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be charged if the entire assessment is paid by November 15th, 2018. You may, at anytime thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest accrued to December 31 st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2018. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $33,666.60. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection, signed by the affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. The objector may be represented by counsel. PUBLICATION NO. 8299 ASSESSMENT ROLL NO. SA5119 LETTING NO. 7/PROJECT NO. 18-07 PAGE 2 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. The entire proceedings will be tape-recorded (video-taped). At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Matt Jaunich, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 8TH, 2018 AND WEDNESDAY, AUGUST 15TH, 2018. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 Check Date ------------------- 07/06/2018 Check ----------------- EFT734 Vendor Name --------------------------------------------------------------- EFTPS Description ---------LL6/17--6/30-2018----------------------------------------- PAYROLL 6/17 - 6/30/2018 Amount -----------,281.77 75,281.77 07/06/2018 EFT735 MSRS PAYROLL 6/17 - 6/30/2018 3,712.88 07/06/2018 EFT736 MN Dept of Revenue PAYROLL 6/17 - 6/30/2018 15,084.63 07/06/2018 EFT737 Provident Life and Acc Ins PAYROLL 6/17 - 6/30/2018 703.64 07/06/2018 EFT738 PERA PAYROLL 6/17 - 6/30/2018 50,207.09 07/06/2018 EFT739 TASC-Flex PAYROLL 6/17 - 6/30/2018 1,816.06 07/06/2018 EFT740 TASC-H S A PAYROLL 6/17 - 6/30/2018 12,982.82 07/06/2018 EFT741 ICMA PAYROLL 6/17 - 6/30/2018 2,148.56 07/06/2018 EFT742 VOYA PAYROLL 6/17 - 6/30/2018 740.00 07/06/2018 EFT743 MNDCP PAYROLL 6/17 - 6/30/2018 305.00 07/06/2018 201711 Manual payroll check PAYROLL 6/17 - 6/30/2018 126.58 07/06/2018 201712 Manual payroll check PAYROLL 6/17 - 6/30/2018 167.68 07/06/2018 201713 NCPERS PAYROLL 6/17 - 6/30/2018 384.00 07/06/2018 201714 HART PAYROLL 6/17 - 6/30/2018 566.37 07/12/2018 201715 VIVID IMAGE ANNUAL FORMSTACK SUBSCRIPTION 1,110.00 07/24/2018 201716 AARP JULY AARP INSTRUCTION 360.00 07/24/2018 201717 ACE HARDWARE VARIOUS R&M SUPPLIES 308.82 07/24/2018 201718 AHLGREN ELECTRIC WEST RIVER RV PARK -REPAIR POSTS & HOOKUPS 573.72 07/24/2018 201719 ALL AMERICA PRESSURE WASHER MFG SWIVEL, 1/2" F ROTER / 1/2" F HOUSING 75.00 07/24/2018 201720 ALPHA WIRELESS 7/1- 8/1/18 MAINT PER AGREEMENT 794.75 07/24/2018 201721 AMERICAN BOTTLING CO JULY COST OF GOODS - LIQUOR 380.80 07/24/2018 201722 AMERICAN RED CROSS WATERPARK SKILLS: MAGGIE SCHROEDER 266.00 07/24/2018 201723 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 216.72 07/24/2018 201724 ANIMAL MEDICAL CENTER ON CROW RIVER PRCESSING/BOARDING 1,403.00 07/24/2018 201725 ARCTIC GLACIER USA INC. JULY COST OF GOODS - LIQUOR 1,649.33 07/24/2018 201726 ARNESON DISTRIBUTING CO JULY COST OF GOODS - LIQUOR 227.50 07/24/2018 201727 ARNOLD'S OF GLENCOE INC SHIELDS, DRIVE ASSEMBLY -AIRPORTTRACTOR 1,001.12 07/24/2018 201728 ARTISAN BEER COMPANY JULY COST OF GOODS - LIQUOR 2,119.25 07/24/2018 201729 ASHWILL INDUSTRIES INC LIBRARY SQUARE FOUNTAIN REPAIRS: COUPLER 1,065.00 07/24/2018 201730 AUTO VALUE - GLENCOE SHOP SUPPLIES: O-RINGS 22.70 07/24/2018 201731 AXON ENTERPRISE, INC. TASER 60 YR 2 PYMT: X26P BASIC 6,072.00 07/24/2018 201732 B & C PLUMBING & HEATING INC TESTED RPZ & PRESSURE REDUCING VALVE- WTP 250.00 07/24/2018 201733 BACKYARD REFLECTIONS SPRING CLEANUP - 2 ROUNDABOUTS & CEMETERY 876.52 07/24/2018 201734 BARN YARD, THE PALLETS FOR CREEKSIDE 2,280.00 07/24/2018 201735 BELLBOY CORP JULY COST OF GOODS - LIQUOR 5,461.10 07/24/2018 201736 BENNY'S MEAT MARKET PATTIES, BRATS, BUNS FOR DIRECTORS PICNIC 1,790.41 07/24/2018 201737 BERNICK'S CONCESSIONS SUPPLIES - RECREATION 3,308.13 07/24/2018 201738 BFG SUPPLY CO MWP PERLITE COARSE - CREEKSIDE INVENTORY 6,763.81 07/24/2018 201739 BRANDON TIRE CO PARKS MOWER & TRUCK TIRE REPAIRS 259.28 07/24/2018 201740 BRAUN INTERTEC CORP SERVICES THRU 6/16/18: SCHOOL RD & ROBERTS 1,020.50 07/24/2018 201741 BREAKTHRU BEVERAGE JULY COST OF GOODS - LIQUOR 21,442.21 07/24/2018 201742 BUFFALO CREEK ENTERPRISES JULY COST OF GOODS - LIQUOR 165.12 07/24/2018 201743 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEE: STATE GF & BCA 390.00 07/24/2018 201744 C & L DISTRIBUTING JULY COST OF GOODS - LIQUOR 54,951.73 07/24/2018 201745 CARLOS CREEK WINERY JULY COST OF GOODS - LIQUOR 120.00 07/24/2018 201746 CARS ON PATROL SHOP LLC TOW VEHICLES & VARIOUS DEPT CAR REPAIRS 1,101.90 07/24/2018 201747 CENTRAL HYDRAULICS REPAIR PARTS FOR SOURCE SEPARATED (REFUSE) 363.18 07/24/2018 201748 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE & WELDING SUPPLIES 639.21 07/24/2018 201749 CHEMISOLV CORP FERRIC CHLORIDE 38%- WWTP 4,493.42 07/24/2018 201750 CHROMALOX CIP HEATING SYSTEM REPAIRS - WTP 2,865.36 07/24/2018 201751 CINTAS CORPORATION CLEAN ING/JANITORIALSUPPLIES 101.83 07/24/2018 201752 CLARKE ENVIRONMENTAL MOSQUITO MANAG JUNE 7, 14, 21, 28: PER CONTRACT 14,590.00 07/24/2018 201753 CREEKSIDE SOILS BITCON, MULCH & COMPOST FOR PARKS 372.26 07/24/2018 201754 CROW RIVER PRESS INC SR NEWSLETTERS 93.41 07/24/2018 201755 CROW RIVER WINERY JULY COST OF GOODS - LIQUOR 679.98 07/24/2018 201756 DAUWALTER, ASHLEY UB refund for account: 2-350-8000-4-04 203.02 07/24/2018 201757 DELL MARKETING L.P. MONITOR FOR VIRGENE AT LIQUOR STORE 233.09 07/24/2018 201758 DOOLEY'S PETROLEUM INC #2RED DIESEL FOR CREEKSIDE OPERATIONS 2,667.41 07/24/2018 201759 DUNDEE MAPLE FALL FIESTA - FORESTRY OPERATIONS 189.99 07/24/2018 201760 DYNA SYSTEMS HOSE CLAMPS, WASHERS, CRYOBITS - WWTP 213.75 07/24/2018 201761 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2018, TIF PAYGO PAYMENT 8,753.19 07/24/2018 201762 EATON CORPORATION BEST POWER FERRUPS - POLICE 3,950.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 Check Date ------------------- 07/24/2018 Check ----------------- 201763 Vendor Name --------------------------------------------------------------- ECOLAB PEST ELIMINATION Description ---------------/RCI----------------------------------------------------- COCKROACH/RODENT PROGRAM Amount -----------------93 64.93 07/24/2018 201764 EHLERS & ASSOCIATES INC TIF 4-18: REVIEW HIGHFIELD PHASE II COST 120.00 07/24/2018 201765 ELK RIVER COMPOSTING INC CONTRACTED PEAT DIRT - CREEKSIDE INVENTORY 8,916.58 07/24/2018 201766 FARM -RITE EQUIPMENT SKIDLOADER: FITTINGS, HOSE, PARTS 73.38 07/24/2018 201767 FASTENAL COMPANY VARIOUS R&M SUPPLIES 494.94 07/24/2018 201768 FINANCE & COMMERCE L1OP18-10: BID LOCATION HENNEPIN COUNTY 499.66 07/24/2018 201769 FIRSTADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE TESTING 258.52 07/24/2018 201770 FLOW MEASUREMENT & CONTROL COMPANY CERTIFICATIONS OF FLOW METERS- WWTP 1,590.00 07/24/2018 201771 FOSTER MECHANICAL WALK-IN COOLER REPAIRS - LIQUOR 272.94 07/24/2018 201772 G R DANIELS UB refund for account: 1-786-2590-6-03 26.14 07/24/2018 201773 GALLS LLC SRT PATCHES - POLICE 199.00 07/24/2018 201774 GAVIN, DONLEY & OSTLUND, LTD JUNE SERVICE - FLAT LEGAL FEE AGRMT 3,300.00 07/24/2018 201775 GAYLEN O. SCHUTT CITY COST SHARE MAX: WELL SEALING 500.00 07/24/2018 201776 GEB ELECTRIC INC ELECTRICAL REPAIRS AT CIVIC ARENA & REC BLDG 1,026.00 07/24/2018 201777 GRAINGER VARIOUS R&M SUPPLIES 1,341.70 07/24/2018 201778 GREEN EARTH LAWN CARE INC MOWING: COBBLESTONE CORNER OF 7 & 15 268.50 07/24/2018 201779 HACH COMPANY SUPPLIES FOR WTP 863.72 07/24/2018 201780 HANSEN GRAVEL INC. SAND FOR VARIOUS PARKS LOCATIONS 171.00 07/24/2018 201781 HANSON & VASEK CONSTRUCTION CONCRETE PED RAMP REPLACE - MONTANA ST 2,620.00 07/24/2018 201782 HEINZ DISPENSING SOLUTIONS CONCESSIONS SUPPLIES - RECREATION 74.27 07/24/2018 201783 HENRYS FOODS INC CONCESSIONS SUPPLIES - REC & WATERPARK 326.04 07/24/2018 201784 HILLYARD/HUTCHINSON VARIOUS JANITORIAL SUPPLIES 386.89 07/24/2018 201785 HJERPE CONTRACTING REPLACE HYDRANT AT OAKLAND CEMETERY 2,061.50 07/24/2018 201786 HOHENSTEINS INC JULY COST OF GOODS - LIQUOR 441.00 07/24/2018 201787 HOLT-PETERSON BUS 8/14 - SENIOR CENTER TRIP 625.00 07/24/2018 201788 HUTCH CAFE JAN-JUNE FELLOWSHIP MEALS-SENIORCENTER 1,590.30 07/24/2018 201789 HUTCHFIELD SERVICES INC COMMERICAL JANITORIAL-JULY 2018- HATS 1,415.00 07/24/2018 201790 HUTCHINSON CO-OP DIESEL FUEL, LP GAS, CHEMICALS -VARIOUS DEPTS 22,951.92 07/24/2018 201791 HUTCHINSON EVENT CENTER 6/28/18 RENTAL FOR ENGINEERING MEETING 60.00 07/24/2018 201792 HUTCHINSON FASTPITCH ASSOCIATION BIO BAGS FUNDRAISER JUNE 2018 500.00 07/24/2018 201793 HUTCHINSON LEADER MONTHLY PUBLISHING & ADVTG -VARIOUS DEPTS 4,460.22 07/24/2018 201794 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR DEPOSIT: DEC 5, 2018 CHANHASSAN 270.00 07/24/2018 201795 HUTCHINSON UTILITIES JUNE UTILITIES 6/1-7/1-18 119,457.18 07/24/2018 201796 HUTCHINSON UTILITIES 3RD QTR BILLING - B. FITZPATRICK GIS SERVICES 6,137.94 07/24/2018 201797 HUTCHINSON WHOLESALE #1550 SHOPSUPPLIES- STREETS 336.53 07/24/2018 201798 HUTCHINSON WHOLESALE #1551 SHOPSUPPLIES- CREEKSIDE 23.99 07/24/2018 201799 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 28.11 07/24/2018 201800 HUTCHINSON, CITY OF Storm Drainage 6/1-6/30'18 6,160.06 07/24/2018 201801 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIRS (6) 1,800.00 07/24/2018 201802 IDEAL SERVICE INC REPAIRS PARTS FOR LIFT STATIONS - WWTP 2,245.71 07/24/2018 201803 INDUSTRIAL PNEUMATIC SYSTEMS AIR FILTERS, COMPRESSOR- WTP 1,199.34 07/24/2018 201804 INGSTAD BROADCASTING KARP ADVTG-LIQUOR STORE & POLICE GRADUATION 1,026.70 07/24/2018 201805 INTEGRATED POWER SERVICES LLC ABB MOTOR - WWTP PARTS 285.71 07/24/2018 201806 INTOXIMETERS INC MOUTHPIECES - POLICE 180.00 07/24/2018 201807 ISD #423 JUNE 2018 CLASSES - REGISTRATION FEES COLLECTED 50,157.00 07/24/2018 201808 J&L INDUSTRIAL SUPPLY FAN NOZZLE - WWTP 499.05 07/24/2018 201809 JEFF MEEHAN SALES INC. JUNE 2018 CREEKSIDE COMMISSIONS 8,175.38 07/24/2018 201810 JJ TAYLOR DIST OF MN JULY COST OF GOODS - LIQUOR 8,140.82 07/24/2018 201811 JOE'S SPORT SHOP RIBBONS FOR RECREATION 10.00 07/24/2018 201812 JOHNSON BROTHERS LIQUOR CO. JULY COST OF GOODS - LIQUOR 20,710.59 07/24/2018 201813 JUUL CONTRACTING CO REPAIRS OF PLUGGED CONCENTRATE REJECT SEWER 15,978.00 07/24/2018 201814 KAHNKE BROTHERS NURSERY TREE PURCHASES FOR FORESTRY 2,038.50 07/24/2018 201815 KAMCO INC POTHOLE PATCHING DOWNTOWN & SOUTHWEST 6,774.63 07/24/2018 201816 KERI'S CLEANING 7/1- 7/15 CITY CTR, LIBRARY, SENIOR DINE, FIRE 2,044.00 07/24/2018 201817 KEY GOVERNMENT FINANCE INC. 2018 P&I PMT- ROTOCHOPPER DEBT-CREEKSIDE 87,832.75 07/24/2018 201818 KOBA, HARRY & GAIL UB refund for account: 2-889-1050-4-00 86.23 07/24/2018 201819 KOHLS SWEEPING SERVICE PILED CONCRETE/ASPHALT; FREIGHT- CREEKSIDE 2,172.50 07/24/2018 201820 KWIKTRIP PIZZAS/CONCESSION SUPPLIES FORWATERPARK 2,925.20 07/24/2018 201821 L & P SUPPLY CO EQUIP REPAIR PARTS - STREETS & PARKS 158.98 07/24/2018 201822 LAKELAND BROADCASTING ADVERTISING:FIREFEST- LIQUOR STORE 300.00 07/24/2018 201823 LIESTMAN, CALYN EMPLOYEE MILEAGE REIMBURSEMENT 64.31 07/24/2018 201824 LOCATORS & SUPPLIES RAIN JACKETS - PUBLIC WORKS 252.62 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 Check Date ------------------------------ -------- Check 201825 Vendor Name --------------------------------------------------------------- LOCHER BROTHERS INC Description -------------------------------------------------------------------------- DULY COST OF GOODS -LIQUOR Amount- --------30,2 6.6007/24/2018 30,286.60 07/24/2018 201826 LYNDE & MCLEOD INC. JUNE YARDWASTE ACTIVITY - CREEKSIDE 704.21 07/24/2018 201827 MACH FAMILY LLC EDA DOWNTOWN LOAN & FACADE GRANT 32,500.00 07/24/2018 201828 MACKENZIE QUAST-SCOTT REFUND DAMAGE DEPOSIT- EVENT CENTER 300.00 07/24/2018 201829 MACQUEEN EMERGENCY GROUP REPAIR STREET SWEEPER - STORM WATER 650.88 07/24/2018 201830 MACQUEEN EQUIP INC 648W: REPAIR ON VACTOR 2100 PLUS - SEWER 487.20 07/24/2018 201831 MANDERS DIESEL USED 2012 MACKTRACTOR - CREEKSIDE CIP 47,000.00 07/24/2018 201832 MARCO TECHNOLOGIES, LLC CITY CENTER COPIER CHARGE 228.01 07/24/2018 201833 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 18.45 07/24/2018 201834 MAYTAG LAUNDRY & CAR WASH 6/8, 6/12, 6/21, 6/28 - EVENT CENTER LAUNDRY 208.09 07/24/2018 201835 MCLEOD COOP POWER ASSN ELECTRIC CONNECTIONS - 4 HOUSES ON GRANT AVE 3,200.00 07/24/2018 201836 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: A PREGLER 330.00 07/24/2018 201837 MCLEOD COUNTY HIGHWAY DEPT. SALT 2017-2018 SEASON - STATE CONTRACT PRICE 40,985.75 07/24/2018 201838 MCLEOD COUNTY RECORDER RES#14894 VACATE EASEMENT @ WHITE HAWK 46.00 07/24/2018 201839 MCLEOD COUNTY REGIONAL RAIL AUTHORI 2018 CONTRACT PAYMENT- 2 PMTS LEFT 2019/2020 30,000.00 07/24/2018 201840 MCRAITH, JOHN EMPLOYEE EXPENSE REIMB: CONCESSIONS SUPPLIES 544.21 07/24/2018 201841 MEDORA CORPORATION MBRMEMBRANETANKMIXER -WWTP 7,660.00 07/24/2018 201842 MEEKER WASHED SAND & GRAVEL SAND-ROBERTS VOLLEYBALL; CREEKSIDE INVENTORY 5,543.31 07/24/2018 201843 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 1,133.16 07/24/2018 201844 MESSAGE MEDIA U.S.A., INC JULY SERVICES - POLICE 30.00 07/24/2018 201845 MIDWEST ASPHALT MAINTENANCE LLC SPRAY INJECTION PATCHING - STREETS 7,650.00 07/24/2018 201846 MINE SAFETY APPLIANCES COMPANY SENSORS FOR WWTP 4,480.40 07/24/2018 201847 MINI BIFF 5/31- 6/27-18 RENTALS - VARIOUS PARKS LOCATIONS 538.71 07/24/2018 201848 MINNEAPOLIS, CITY OF MAY 2018 APS TRANS FEES 54.00 07/24/2018 201849 MINNESOTA DEPT OF AGRICULTURE CREEKSIDE LICENSES/PERMITS 1,629.50 07/24/2018 201850 MINNESOTA MUNICIPAL BEVERAGE ASSOC JULY 2018 -JULY 2019ANNUAL DUES - LIQUOR STORE 3,700.00 07/24/2018 201851 MINNESOTA NURSERY & LANDSCAPE ASSN MNLA BUSINESS MEMBER RENEWAL- CREEKSIDE 545.00 07/24/2018 201852 MINNESOTA UNEMPLOYMENT INSURANCE 2ND QTR UNEMPLOYMENT BENEFITS 2018 1,362.66 07/24/2018 201853 MINNESOTA VALLEY TESTING LAB BODCARBON,FECALCOLIFORMTESTS -WWTP 676.10 07/24/2018 201854 MN DEPT OF LABOR & INDUSTRY/CODE 2ND QTR STATE BLDG PERMIT SURCHARGES 4,843.42 07/24/2018 201855 MN DEPT OF TRANSPORTATION STRUCTURAL METALS TESTING ON 2ND AVE BRIDGE 115.02 07/24/2018 201856 MOTION INDUSTRIES INC FIRE HOSE FOR TIPPING BLDG - CREEKSIDE 50.16 07/24/2018 201857 MPPOA 2018 MPPOA DUES FOR ALICIA NORTROM - POLICE 50.00 07/24/2018 201858 NERO ENGINEERING LLC CONSULTING SERVICE - 5 WWTP & WTP STUDIES 6,820.80 07/24/2018 201859 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES 372.41 07/24/2018 201860 NUVERA JULY TELEPHONE SERVICES -AIRPORT 76.12 07/24/2018 201861 NUVERA JULY TELEPHONE SERVICES - OTHERCITYFACILITIES 5,407.15 07/24/2018 201862 O'RElLLY AUTO PARTS VARIOUS VEHICLE R&M SUPPLIES 36.99 07/24/2018 201863 OLSON, CLARENCE & SANDRA UB refund for account: 1-455-5690-1-01 12.57 07/24/2018 201865 PAPER ROLL PRODUCTS PERFORATED ROLL W/ CUE MARK - POLICE 291.00 07/24/2018 201866 PAULSON, JOHN REIMB: MEAL-ST. LOUIS PARK; PARKING-XCEL 61.78 07/24/2018 201867 PAUSTIS WINE COMPANY JULY COST OF GOODS- LIQUOR 846.50 07/24/2018 201868 PEAT INC. BLACK & BROWN PEAT-CREEKSIDE INVENTORY 7,692.25 07/24/2018 201869 PENMAC STAFFING SERVICES, INC. JULY TEMPORARY STAFFING - CREEKSIDE 2,676.84 07/24/2018 201870 PERFECTION PACKAGING INC CONCESSION SUPPLIES - RECREATION 84.00 07/24/2018 201871 PHILIPS HEALTHCARE ADULT SMART PADS CARTRIDGES 130.65 07/24/2018 201872 PHILLIPS WINE & SPIRITS JULY COST OF GOODS - LIQUOR 17,727.14 07/24/2018 201873 PIONEER MANUFACTURING CO ATHLETIC FIELDS: BRITE STRIPE WHITE - SIGN REPAIRS 1,887.75 07/24/2018 201874 PMC MONTHLY FEE/PROCESSING - CREEKSIDE REBATES 5,267.61 07/24/2018 201875 POLE PAINTING PLUS PAINT STREETLIGHT& SIGNAL POLES 12,120.00 07/24/2018 201876 POSTMASTER POSTAGE FOR AUGUST UTILITY BILLS 1,600.00 07/24/2018 201877 POSTMASTER SENIOR NEWSLETTER POSTAGE 100.00 07/24/2018 201878 PREMIER TECH CHRONOS REPAIRS TO CREEKSIDE'S COMPOST TURNER 10,864.54 07/24/2018 201879 PRIEVE LANDSCAPING & LAWN CARE 6/27 PRUNING & DISPOSAL 80.16 07/24/2018 201880 QUADE ELECTRIC REPAIRS TO CREEKSIDE'S LIGHTTOWERS 805.95 07/24/2018 201881 QUALITY FLOW SYSTEMS OTTER LAKE LIFT STATION REHAB PUMPS 17,692.00 07/24/2018 201882 QUILL CORP VARIOUS CLEANING SUPPLIES 313.58 07/24/2018 201883 RAHN PAINTING & CONTRACTING LLC MOWING OF 2 NUISANCE YARDS 112.50 07/24/2018 201884 RANGER CHEVROLET 2018 CHEVROLET SILVERADO 2500 HD 4WD - POLICE 31,671.14 07/24/2018 201885 REFLECTIVE APPAREL FACTORY INC SAFETY VESTS (STREETS) & SWEATSHIRTS (CREEKSIDE) 548.75 07/24/2018 201886 REINER ENTERPRISES INC FREIGHT MATERIAL FROM WILLMAR TO CREEKSIDE 5,380.17 07/24/2018 201887 RHONDA TRONICK REIMB: DAMAGE DEPOSIT- EVENT CENTER 300.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 Check Date ------------------- 07/24/2018 Check ----------------- 201888 Vendor Name --------------------------------------------------------------- RIDGEWATERCOLLEGE Description POLICE FI--------TESTING---/24/---------------------------------- POLICE FITNESS TESTING-5/24/18 Amount -------------80.0-- 880.00 07/24/2018 201889 RITE INC DOWNPAYMENT ON NEW LIQUOR POS SYSTEM 2,582.31 07/24/2018 201890 RJO CORPORATE SHIRTS FOR PRCE STAFF 519.00 07/24/2018 201891 SAM'S CLUB DIRECT CONCESSIONS SUPPLIES - WATERPARK/RECREATION 1,545.80 07/24/2018 201892 SCHALMA, JASON UB refund for account: 1-786-4100-1-00 27.23 07/24/2018 201893 SCHUFT, ELVA UB refund for account: 3-765-6050-8-00 5.44 07/24/2018 201894 SCOTT'S LAWN SERVICE NUISANCE LAWN CUTTING - 136 6TH AVE SE 100.00 07/24/2018 201895 SEPPELT, MILES REIMB: TRAVEL FOR IEDC AWARDS JUDGING 234.40 07/24/2018 201896 SHAW, KAREN JUNE 2018 CLASSES 210.00 07/24/2018 201897 SHORT-ELLIOT-HENDRICKSON, INC HUTCH 2O17 ANTENNA PROJECTS: ATT LTE 2C 832.06 07/24/2018 201898 SIMONSON LUMBER CO TREATED PINE FOR DOG PARK WATER STATION 17.36 07/24/2018 201899 SITEONE LANDSCAPE SUPPLY TURF CARE: HERBICIDE - PARKS 3,591.88 07/24/2018 201900 SOUTHERN WINE & SPIRITS OF MN JULY COST OF GOODS - LIQUOR 35,534.76 07/24/2018 201901 STANDARD PRINTING-N-MAILING JUNE/DULY CITY MAILING SERVICE / POSTAGE 534.51 07/24/2018 201902 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 691.27 07/24/2018 201903 STREICH TRUCKING CREEKSIDE TO LYNDE, BACKHAUL; FREEPORT 1,174.91 07/24/2018 201904 SUSTEEN INC SECURE VIEW 1YEAR RENEWAL- POLICE 800.00 07/24/2018 201905 SYSCO WESTERN MN CONCESSION SUPPLIES - WATERPARK 8,062.62 07/24/2018 201906 TACTICAL SOLUTIONS CERTIFICATION: 6 RADAR UNITS- POLICE 241.00 07/24/2018 201907 TAMMY KOSEK-MAIERS PARTIAL REFUND FOR SWIM LESSONS 22.50 07/24/2018 201908 TAPS-LYLE SCHROEDER CLEANING OF EVENT CENTER LINES & TAPS 25.00 07/24/2018 201909 TESSMAN COMPANY ATHLETIC FIELDS: TURFACE - PARKS 472.00 07/24/2018 201910 THOMSON REUTERS-WEST LEGAL PLAN CHARGES APRIL - DUNE 1,991.31 07/24/2018 201911 TITAN MACHINERY LOADER#925: REPLACESPOOL- CREEKSIDE 2,083.22 07/24/2018 201912 TRUE BRANDS JULY COST OF GOODS - LIQUOR 550.44 07/24/2018 201913 ULINE SAFETY CONES - WATERPARK 117.58 07/24/2018 201914 US IDENTIFICATION MANUAL UPDATE SERVICE THRU 6/2019: 4 UPDATES - DMV 82.50 07/24/2018 201915 USA BLUE BOOK EQUIPMENT PARTS- WWTP 36.69 07/24/2018 201916 VER-TECH SOLUTIONS & SERVICES SENIOR DINING DISHWASHER RENTAL MAR-JULY 404.15 07/24/2018 201917 VERIZON WIRELESS MAY 24 -JUNE 23, 2018 CELLULAR BILL 3,125.14 07/24/2018 201918 VIKING BEER JULY COST OF GOODS - LIQUOR 29,283.70 07/24/2018 201919 VIKING COCA COLA JULY COST OF GOODS - LIQUOR 527.62 07/24/2018 201920 VIKING SIGNS & GRAPHICS INC VARIOUS SIGNS FOR PARKS DEPT 758.50 07/24/2018 201921 VINOCOPIA INC JULY COST OF GOODS - LIQUOR 2,901.58 07/24/2018 201922 VIVID IMAGE ANNUAL EDA WEBSITE HOSTING FEE 747.50 07/24/2018 201923 WALL STREET JOURNAL SUBSCRIPTION RENEWAL - LEGALDEPT 35.00 07/24/2018 201924 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL 6/18 - 6/30-18 10,113.01 07/24/2018 201925 WELCOME NEIGHBOR NEW RESIDENT VISITS 60.00 07/24/2018 201926 WEST CENTRAL SANITATION INC. JUNE REFUSE HAULING SERVICE 48,070.79 07/24/2018 201927 WEST CENTRAL SHREDDING SHREDDING SERVICE - CITY CENTER & POLICE 50.00 07/24/2018 201928 WILKENS INDUSTRIES CREEKSIDE WALKING FLOOR TRAILER REPAIRS 1,363.93 07/24/2018 201929 WINE MERCHANTS INC JULY COST OF GOODS - LIQUOR 2,139.68 07/24/2018 201930 WM MUELLER & SONS ASPHALT REPAIRS - VARIOUS LOCATIONS 1,326.84 07/24/2018 201931 ZEP SALES AND SERVICE CLEANING SUPPLIES - STREETS AND HATS 478.24 07/24/2018 201932 ZIEGLER INC SERVICE ON STREETS EQUIPMENT 1,172.38 07/20/2018 201933 Manual payroll check PAYROLL 7/1- 7/14/2018 35.64 07/20/2018 201934 Manual payroll check PAYROLL 7/1- 7/14/2018 360.86 07/20/2018 201935 MNPEA PAYROLL 7/1- 7/14/2018 585.00 07/20/2018 201936 UNUM Life Insurance PAYROLL 7/1- 7/14/2018 1,045.90 07/20/2018 201937 HART PAYROLL 7/1- 7/14/2018 566.37 07/20/2018 EFT744 EFTPS PAYROLL 7/1- 7/14/2018 75,407.60 07/20/2018 EFT745 Child Support PAYROLL 7/1- 7/14/2018 324.00 07/20/2018 EFT746 MN Dept of Revenue PAYROLL 7/1- 7/14/2018 14,519.39 07/20/2018 EFT747 Provident Life and Acc Ins PAYROLL 7/1- 7/14/2018 703.64 07/20/2018 EFT748 PERA PAYROLL 7/1- 7/14/2018 49,184.11 07/20/2018 EFT749 TASC-Flex PAYROLL 7/1- 7/14/2018 1,816.06 07/20/2018 EFT750 TASC-H S A PAYROLL 7/1- 7/14/2018 12,944.36 07/20/2018 EFT751 ICMA PAYROLL 7/1- 7/14/2018 2,148.56 07/20/2018 EFT752 VOYA PAYROLL 7/1- 7/14/2018 740.00 07/20/2018 EFT753 MNDCP PAYROLL 7/1- 7/14/2018 305.00 Total- Check Disbursements: $ 1,412,175.11 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 - ---- Check Date - --------- Check -Vendor -Name Description Amount ------------------------------------------------------------------------------------------------------------------------------------------------------------ --------------------- Department Purchasing Card Activity - June 2018 Date Dept Vendor Name Description Amount 06/08/2018 ADMIN MINNESOTA STATE BAR ASSOC Membership in the State Bar Association 385.00 06/08/2018 ADMIN GTS MN City Attorneys Legislative Update Conference 175.00 06/11/2018 ADMIN MNEFILE Filing fees for the City vs Keegan Rufer 75.00 06/20/2018 ADMIN STCLOUD PARKING Parking Fee for LMC Conference 5.00 06/21/2018 ADMIN STCLOUD PARKING Parking Fee for LMC Conference 5.00 06/22/2018 ADMIN STCLOUD PARKING Parking Fee for LMC Conference 5.00 05/31/2018 CREEKSIDE BEST MATERIALS Floor drain covers and baskets 492.02 06/19/2018 CREEKSIDE SPS COMMERCE INC May 2018-for UH, ACE Hardware, Bomgaars 311.90 06/17/2018 EDA CHIPOTLE Dinner while in Washington DC for IEDC meeting. 11.44 06/17/2018 EDA COMFORT INN Hotel near MSP airport, due to early am flight 127.41 06/17/2018 EDA CHIPOTLE Lunch while in Washington DC for IEDC meeting. 11.11 06/15/2018 EDA IEDC ONLINE Dinner for IEDC in Washington DC - to be reimbursed 50.00 06/18/2018 EDA GRILLE DISTRICT Dinner while waiting for flight back Washington DC 27.50 06/19/2018 EDA MERIDIEN HOTELS Hotel stay in Washington DCfor IEDC event 236.69 06/20/2018 EDA MAIN STREET SPORTS BAR Lunch for EDA Finance Team 88.05 06/20/2018 EDA CASEY'S Gas for lawnmower at Enterprise Center 6.27 06/06/2018 FIRE CASH WISE Funeral Flowers for retired FF/city employee 81.00 06/11/2018 FIRE CASH WISE uniform dry cleaning 2.67 06/20/2018 FIRE BESTBUY Microsoft pro tablet stylus 69.99 06/26/2018 FIRE CASH WISE uniform dry cleaning 8.02 06/04/2018 IT AMAZON Toner for Park Garage 91.89 06/07/2018 IT AMAZON Toner 53.99 06/07/2018 IT AMAZON USB Hubs for Patrol cars 48.30 06/12/2018 IT AMAZON Surface Pro pen 34.88 06/13/2018 IT AMAZON Phone charger 16.49 06/16/2018 IT AMAZON Web cam for Small Business Development Center 49.41 06/18/2018 IT PDQCOM PDQ software 1,350.00 06/26/2018 IT AMAZON Mobile printer ink 114.84 05/31/2018 LIQUOR FACEBOOK Facebook advertising - Memorial week 27.63 05/31/2018 LIQUOR FACEBOOK Instagram advertising - Memorial week 2.37 06/15/2018 LIQUOR RETAIL INFORMATION TEC Card Defender monthly fee 42.75 06/22/2018 LIQUOR EIG CONSTANTCONTACT.COM Direct mail/email advertising 70.00 06/26/2018 LIQUOR AMAZON Keg Registration labels 8.17 05/31/2018 PRCE AMAZON Post It Notes 10.98 06/01/2018 PRCE PATIOLIVING.COM Furniture 553.50 05/31/2018 PRCE GREEN PAPER PRODUCTS Paper Products 696.08 05/31/2018 PRCE AMAZON Cups 171.40 06/02/2018 PRCE ALDI Coconut Milk 47.81 06/01/2018 PRCE BENNYS MEAT MARKET 100 Hot Dogs 80.00 06/01/2018 PRCE THE WEBSTAURANT STORE Containers 69.33 06/02/2018 PRCE DOLLAR TREE Assorted Supplies 15.03 06/03/2018 PRCE AMAZON Assorted Pens 81.95 06/08/2018 PRCE TRACFONE PHONES Fraudulent activity - new card issued 456.57 06/15/2018 PRCE TRACFONE PHONES Credit for fraudulent activity (16.13) 06/15/2018 PRCE TRACFONE PHONES Credit for fraudulent activity (422.94) 06/19/2018 PRCE LIFEGUARD STORE, THE Swimsuits - returns (697.50) 06/27/2018 PRCE AMAZON Swimsuits 30.24 06/28/2018 PRCE WM SUPERCENTER Fun Pops 12.40 06/28/2018 PRCE AMAZON First Aid Supplies 68.57 06/15/2018 PLANNING BRAESIDE DISPLAYS Brochure holders for PAC sculpture stroll. 116.74 06/04/2018 POLICE BCA/TRAINING & DEVELOPMENT Training 130.00 Total- Purchasing Cards 5,488.82 GRAND TOTAL 1,417,663.93 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 07/12/2018 - 07/24/2018 Check Date ------------------- Check ----------------- 201864 Vendor Name -------------------------------------------------------------- OUTDOOR MOTION Description INSTALL TUBE, PEDALS, TRUE WHEEL INSTALL Amount 194.00 Total- Check Disbursements: $ 194.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Assessment Hearing for Century Avenue SE Reconstruction (L1/P18-01) Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As noted when this project was awarded to R & R Excavating Inc. during the July 2nd special City Council meeting, the City received three (3) bids (see attached Bid Tabulation) for the Century Avenue SE Reconstruction project letting. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to administer the special assessments on this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,489,406.00 Total City Cost: $ 2,154,887.00 Funding Source: Bonding, State Aid & Utility Funds Remaining Cost: $ 334,519.00 Funding Source: Improvement Special Assessments J J 0 0 000.000 0 0 0 o m o 0 0 o (O O i0 0 I� V 0 0 O (O 0 0 O O 0 0 O O 0 OOOLOOOO O O O O I O O O 0 0 O O 0 0 O O 0 0 0 LC) 0 0 LC) O 0 i0 OD LC) 0 0 1" (hLC) 0 o cn OD V a F a F ooDL00000�omi 0 0 (V M m ff)v m cn M V 0000b000bb00000000io" O I M 0 LO m 0 0 (O V M LO M (V O (O N O I m go�Lo V N M m q m�mLo 0 LO LO I- N U, T O p p cC rMi '? 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N N m m 0 0 m m � N CO m m ON 3N1I h mmmmmmmrn O° m° o y N ,o)o)wrnwrnrnrn co v m ° m° o 0 0 0 0 0 0 0 0 0, RESOLUTION NO. 14925 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5118 & SA5118A LETTING NO. 1/PROJECT NO. 18-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Century Avenue SE Reconstruction: State Trunk Highway 15 to Jefferson Street SE; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2018, until the 31 st day of December 2019. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2018; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of July 2018. 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[ zCtw& § Z})} a o z o2a # » COz2#» | ; § �0- } ` m�l�. - - , { ) � Co « _ } Ln � �¥\ ! � : q {\/ § { r Ln « /0 § § : fA 0 o 0 - k _0 j o LU { Z - & 'A LU LA LA k � ° ||) m wwm z( �; } }(e } ) \ \ \ ' /a §&b§ §lb lb 6 § k�k§k amv - HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Assessment Hearing & Award for 2018 Pavement Mngt. Program (L4/P18-04) Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received four (4) bids (see attached Bid Tabulation) for the 2018 Pavement Management Program project letting on Monday, June 25th. The apparent low bidder is Wm. Mueller & Sons of Hamburg, MN, with a total bid (including Alternate No. 1 - Northwoods Avenue NE) of $1,572,106.30 (approximately 5.1 % higher than the final Engineer's Estimate). Also, per recent discussions with the City Council, staff has revised the proposed street assessment rate for this project to $58.50/1-F (originally communicated $72.00/1-F). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2018 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,622,107.00 Total City Cost: $ 1,336,813.00 Funding Source: Bonding & Utility Funds Remaining Cost: $ 285,294.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14925 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5118 & SA5118A LETTING NO. 1/PROJECT NO. 18-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Century Avenue SE Reconstruction: State Trunk Highway 15 to Jefferson Street SE; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2018, until the 31 st day of December 2019. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2018; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of July 2018. Gary Forcier, Mayor Matthew Jaunich, City Administrator RESOLUTION NO. 14927 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 4/PROJECT NO. 18-04 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 2018 Pavement Management Program: Northwoods Ave NE (Main St N to Maple St NE), 11 th Ave NE ( Elm St NE to Maple St NE), and Spruce St NE (College Ave NE to Northwoods Ave NE); roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous surfacing, storm sewer, water distribution, sanitary sewer, street lighting, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Wm Mueller & Sons Inc of Hamburg MN $1,572,106.30 Duininck Inc of Prinsburg MN $1,745,295.70 Northdale Construction Co. Inc of Albertville MN $1,784,674.07 Geislinger & Sons of Watkins MN $1,913,918.75 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $1,572,106.30 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 24th day of July, 2018. 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N N m m 0 0 m m � N CO m m ON 3N1I h mmmmmmmrn O° m° o y N ,o)o)wrnwrnrnrn co v m ° m° o 0 0 0 0 0 0 0 0 0, 7/24/2018 Abutchfnsan ENTER FOR TR[ R TS BRINGING ART TO LIFE PARTNER GROUPS 2017 [row R,er kea youth Orm tra _ 1CR�YO� trove Ricer 5i.lg— MitoncHutchinson r 11.1[hinWn Pork."ci-none d 0;. nits Educalion M;11�eh _ vhp[pg,ph, flub intp ThotM Com"hy 14(hfietd Area Male Chwus Mcleod County F., AN Pottery FGftwl Na Ones I.p Troupe ��-�''-'�� R[aeryenglfusie ies[Mel Wheel q Cog Lhildr, , Ms m 1 7/24/2019 Leveraging City 5upport 2 year grant award for 2018/19 May 2018 Spring fundraiser he nefiwd the H utchlnaon Center for the Arts In pa rtnership with local theater talent Nearly $7,OW in proceeds to 6anefit Hutchinson Center for the Arts Kids Art drop in days Parent.. grandparents, 041"WJ.5. J[4F Children 3 —5 years aid are imiW visit Uw aN center. 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Irt Center and Pamper events were also Mn m tM If1Err'G FeCrhvak pace and n,rmar geg�la� Ea.•¢regy ey�CV4a[ PY� C: openmgs4m'lerytoli:! 0 P)l0 � ARTSTOURISM Wisconsin North Wroiina Grad RapMS [1rtprMlle innesota Lellfornla HCH�HLITCHIIVSOfV M w AIL .c lom Sl. SpM Ek ManFam Litehnald Hew'..WSpiur 4landwll CpimrG MlnnealwRdst. Paul 0--d 2018VsuafArts Exhibition Season FeE CommnRyShpwvae &hihApn{c+pwrNer area r'w°`a,...,ae myo rrya."Vf°"� [ouncJ heat 1WIe 1%mthAAEahlba Tht A"ilh'+A—f Nape: PakdirC Prlr .I rg Teamle,(5t Pad, �m�5w �ar.Crtrwiom.am r naf ��Svger} July StephrFe FreyLNlry MgWry{hanriapolsi 6e[ 5amkel jowwn6 EIOM* RuftrRad Painuikpsand Lmamiu(St loseyiwvdC-mm Valley) Nov MnwIPh0IP S11Vra:ale EKC lawn ba SCulpture{h§mlGi 7/24/2018 AI ins®in CENVTER R TS .Z.0 FRINGING ART TG LIFE HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of Water and Sewer Rate Study Professional Services Agreement Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per previous discussions with the City Council, staff believes that the administration of a Water and Sewer (Wastewater) Rate Study would be in the City's best interest at this time for the following reasons: 1. The most recent comprehensive rate studies for these City utilities date back to the mid-2000's prior to the respective plant replacements/additions. 2. The user rates for these utilities have not been increased since 2011. 3. The MnDNR is requiring the City to implement a water conservation rates structure. 4. The MPCA is currently proposing significant revisions to the City's wastewater effluent permit. 5. As the current plant facilities and distribution/collection systems continue to age, significant capital improvement needs have been identified within both utilities. 6. Utility user volumes have remained at recession period levels, so current rate revenues continue to be flat or decreasing. 7. Current respective utility fund reserve balances continue to be an ongoing financial concern. 8. The expiration (2026) of the local sales tax that was implement to offset the debt service within these utility funds is approaching from a long-term planning standpoint, and we should ensure that these funds are well situated to incur the lose of this revenue stream. Also, the Resource Allocation Committee reviewed this rate study professional services agreement at their most recent meeting and agreed that this approach appears to be appropriate and reasonable. At this point, staff would appreciate any input regarding this topic prior to possibly delivering this effort in the near future. BOARD ACTION REQUESTED: Water and Sewer Rate Study Approach/Agreement Feedback Fiscal Impact: $ 49,200.00 Funding Source: Water & Wastewater Funds FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: i SEH Building a Better World for All of Us"' June 25, 2018 John Paulson Project/Environmental/Regulatory Manager City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear John: RE: City of Hutchinson Water and Sewer Rate Study SEH No. HUTCH P-143000 14.00 We look forward to the opportunity to develop a water and sewer rate structure to meet each Utility's financial requirements while maintaining fair and equitable rates for all customer classes. We also understand the importance of water conservation and will review water conservation measures and the various rate structures which encourage water conservation. Outlined on the following pages is a proposed Work Plan, Project Schedule and an estimate of resources to complete the project. The Work Plan and Project Schedule will be discussed at the Kick-off meeting and modified as required to meet the City's needs. The Water and Sewer Rate Report will assume water and sewer rates will go into effect in January of 2020 and evaluate rates out 5 years (2020 to2024). The Appendix to the Report and Rate Model provided to the City (Excel) will project rates out to year 2031 (5 years past 2026, which is when the sales tax is projected to no longer be in effect). Work Plan Task A. Data Collection We will provide the City with an itemized list requesting various records and data needed for the study. Receiving the data prior to the kick-off meeting will allow us to review the historical data, identify any areas where additional information is needed and discuss issues with staff. The historical data will be used to establish trends and to set up utility rate models. Typically, five years of data is required to establish a trend. Once received, the data will be checked for completeness and organized into tables used to generate future rates needs. Based on data collected and past records and information from the City staff we will first concentrate our efforts on projecting future population, system connections and water sales (metered flow) and loadings. We will also review current operation and maintenance (O&M) costs associated with the water (supply, treatment, distribution and storage) and the wastewater (conveyance and treatment) systems. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 11 Civic Center Plaza, Suite 200, Mankato, MN 56001-7710 SEH is 100% employee -owned I sehinc.com 1 507.388.1989 1 877.316.7636 1 888.908.8166 fax John Paulson June 25, 2018 Page 2 The evaluation of O&M costs will include labor, energy, materials, chemicals and other related costs, current depreciation schedules and the City's Capital Improvement Plan (CIP). Population and System Connections/System Users The number of customers is an important part of the rate formula. Projections relating to future connections, annexations or redevelopment will be incorporated. Water Sales SEH will track water billing records over the last 5 years (3 years minimum) and will provide projections into the future. Data requested from billing records includes consumption of water for the billing period, account numbers, customer type along with meter size. Data will be provided in a data base format that is exportable to Microsoft Access or Excel. Similarly, water billed will be projected out to 2031 to account for projected population growth. Unaccounted for Water Water that is "unaccounted for" or "lost" in the system will be estimated based on annual metered (billed) water versus metered water pumped from the wells. Unaccounted for water that is pumped but is not billed to customers because it is lost in the system (hydrant flushing, firefighting, water main breaks, leaking pipes, unmetered connections, etc.). Some unaccounted for water is normal in every system. Unaccounted for water will be quantified to determine if it is excessive. Wastewater - Loadings Sanitary sewer rates include costs associated with treating domestic strength flows. When the strength of the wastewater exceeds what is considered domestic or residential strength it requires additional treatment (chemicals, aeration, settling, etc.) in order to remove the excess loadings. These loadings typically include carbonaceous biological oxygen demand (CBOD), total suspended solids (TSS), phosphorus, ammonia (nitrogen), fats, oils and grease (FOG) and metals. When these loadings in the flow exceed domestic strength it costs more to treat. Flows with loadings in excess of domestic strength will be evaluated to make sure the cost to remove these loadings are fairly paid by each user. A project kick-off meeting will be scheduled approximately one week after data has been received. Task B. Project Kick -Off Meeting A successful rate plan begins with a detailed project kick-off meeting. During the kick-off meeting we will discuss and develop a solid understanding of the project issues and objectives. These issues and objectives are expected to include: • Review of historical data and discussion of trends • Collection of additional information, as needed • Present proposed 5 year population projections, connections/users, flows and loadings. The project will officially start with a project kick-off meeting where team members from SEH and the City will sit down and discuss ideas, interests and needs for this project. During the Kick -Off meeting we will review the current and alternative water rate structures, DNR recommendations and expectations for water conservation and identify how to best incorporate the new rates to work with the City's existing software. John Paulson June 25, 2018 Page 3 The City currently has a decreasing block rate structure for water, where the cost per gallon decreases as water use increases within specified blocks or volumes. The goal of the new rate structure is to comply with DNR requirements to encourage water conservation. We will evaluate alternative rate structures that are used to encourage conservation. These alternatives include seasonal, time of use, individual goal, increasing, and excess use rates. Another beneficial aspect of the kickoff meeting will be to actively involve key staff and solicit ideas. At the meeting, communications protocol and project schedule will be agreed upon and meeting minutes will be taken. A draft of Technical Memo No. 1 would be reviewed at th ' k- ff t' N d t t d 't Task B Deliverables (Technical Memo 1) • Summary of key items discussed at kick-off meeting • Historical data, trends • Projected population • Connections/user types • Flows to be used for the City rate study • Review conservation rate structures • DNR recommendations and expectations for conservation • Discuss and identify how to incorporate new rates with Utilities existing software e kis o mee ing. ew a a, commen s, an i ems discussed during the kick-off meeting would be incorporated into the finalized Memo No. 1. Task C. Data Analysis and Projections Upon completion of Tasks A and B, we will identify proposed expenditures and income based on the historical trends over the past five years and from information supplied by the City. Proposed expenditures and income will be projected out and be incorporated into the rate study. Projected expenditures and sources of income, not including user rates, to be included in the study for each utility would include: Capital Improvement Plans (CIPs) The existing CIP will be reviewed and updated to include those projects proposed to be paid either in cash or financed by the utility rates or Sewer Access Charges. Administration Costs Projected costs associated with meter reading, billing, collection, supplies, administration/billing personnel, etc. Operation & Maintenance (O&M) Expenses O&M expenses which include labor, power, chemicals, insurance, training, parts, etc. ask C Deliverables (Technical Memo 2) • Finalized expense and income tables • Summary of existing rates and how projected expenses and other sources of income impact current rates Debt Review existing and future debt service requirements to determine level of cash flow needed to meet all current and future bonding requirements. Depreciation Schedules Depreciation schedules for current assets will be reviewed for accuracy and updated. The City's five-year CIP will be reviewed. The impact of future CIP and anticipated depreciation on rates will be included. John Paulson June 25, 2018 Page 4 Other Expenses Include such items as principle and interest payments on the existing debts. Other Sources of Income Includes income from invested funds, miscellaneous fees (connection charges, treatment of septage, etc.). A second meeting would be scheduled with City staff to present proposed expenditures and income. Two tables for each utility will be provided; an expense table and an income table. The expense table will identify proposed expenditures for the next twenty years for each expenditure category as a line item (capital improvements, administration, operation and maintenance, debt repayment, depreciation, etc.). The income table will identify proposed income from interest income or fees over the next five years. The difference between these two tables is what the user rates must cover. These tables will be incorporated into Excel based utility models. Once the data is in the water and sewer utility models the proposed rates can be incorporated to determine if there will be a financial shortfall that may develop if rates are not increased and to confirm a positive fund balance is maintained. A cash balance goal of the City will be reviewed to determine if a suitable amount is kept in reserve. Typically annual rate increases are required due to inflation, debt repayment and future capital expenditures. A draft of Technical Memo No. 2 will be provided to the City prior to Meeting No. 2, which will review estimates and assumptions used to determine total expenses and potential income. Comments, and items discussed during Meeting No. 2 would be incorporated into the finalized Memo No. 2. Task D. Utility Rate Model The data discussed at the meetings and summarized in Technical Memos 1 and 2 will then be used to develop the Excel based utility rate models. We will work with the billing department to make sure the current billing software can continue to be utilized, incorporating any proposed modifications to the rate structure that best fits the City's needs. Water and Sewer Rates In developing an equitable rate structure for the water and sewer systems, we will work closely with the City to provide a rate structure that fairly allocates costs to all users connected to the system. Task D Deliverables (Technical Memo 3) • Summary of rate analysis, identifying proposed and recommended rate structures • Proposed rates and impact on users • Review impact to top water users • Includes methodologies used and final results and recommendations Customers will be classified into groups which reflect similar service requirements who can be served at similar costs; such classifications for Hutchinson can include; residential, retail, commercial, industrial, etc. Allocation of costs to each customer class will take into account flow, number of customers, and other relevant factors. John Paulson June 25, 2018 Page 5 To determine fair and equitable utility rates: • Annual revenue requirements will be developed on a cash basis (O&M, debt service, rate funded capital, etc.) • Annual revenue requirements will be allocated to defined fixed or variable expenses, for wastewater this includes flow, BOD, TSS, TKN, P. • Total units of service will be developed using billing and plant records • Costs will be allocated to each water/wastewater customer class, including septage service, as necessary • Unit costs of service will be calculated • Wastewater rates will be designed incorporating base fees, commodity fees, account fees and others. Scenarios will be developed demonstrating various rate design options. A draft of Technical Memo No. 3 will be provided to the City prior to Meeting No. 3, which will review water and sewer rate models, conservation and recommendations. Comments received and items discussed during Meeting No. 3 would be incorporated into the finalized Memo No. 3. Tasks E. Meetings, Presentations and Report Following Meeting No. 3, a draft report of the Water and Sewer Rate Study with the three Technical memos in the Appendix, will be provided to City staff for review. A workshop will be held to review the report with City staff and Council. The workshop will include a presentation of the historical data, trends, and projections along with the rate models evaluated, the reason for final selection and requirements for water conservation. Comments from the workshop will be incorporated into the report and a final Meeting will be held with staff prior to completing and submitting a final report. Task E. Deliverables • Rate Model (Excel). Copy of rate model in an editable excel worksheet file to assist the City in determining future rate adjustments. • Two (2) Draft copies of the Utility Rate Study will be provided to City for review and comments. • Technical Memos: Technical memos 1 through 3 will be included in Appendix of final Utility Rate Report. • Final Utility Rate Report: Upon revision of the draft Utility Rate Study, Five (5) copies of the final document will be provided to the City for distribution. We will also provide an electronic version of the Final Rate Report. We will meet one week after providing the City with a draft report to review any questions, provide clarifications. Changes will be incorporated into the final report. Once the report is approved and finalized, a presentation will be made to the City Council, summarizing the data and recommendations in the final report. The Final Report of the Water and Sewer Rate Study will include: 1. Historical data, trends, projected population, connections, customers, flows and water quality. 2. Water rate models evaluated and reason for final selection. 3. Expense and income tables for each utility, summary of existing rates and impact of projected expenses and other sources of income on current rates. 4. Rate analysis for utilities, identifying proposed rate structures, rates and impact to users. John Paulson June 25, 2018 Page 6 5. Review worksheets provided in an Excel format, show how to modify and update as need to incorporate future changes. Project Schedule The schedule begins as soon as the Notice to Proceed is given. Upon award SEH will send a letter to the City of Hutchinson requesting data. This data will be evaluated and become part of the Kick -Off meeting to be held one week after receiving requested data Task +r Wd W1 +N W3 Wd Wl u2 W3 wd W1 IV W3 Wd II W2 Award - Notice to Proceed! ' ----------------- ---- ----- ----- ----- ----- ---- t Data Collection, Review, & Growth Projections ' ' Kick -Off- Meeting No. 1 I -----:------ ----------- ----------------- ---- ----- Technical Memo No. 1 - ------------ ----- ----- ---- ----- ----- ----- ---------------- ---- ! I I I ¢ I I----- ----- ----- ----- I------- ----- ----------;----- t---- ----------;----------- ----- Data Analysis and Projections I I ' Technical Memo No. 2 ! --- ----------i---- ! ! ! I r Water and Sewer Rate Model I Meeting No. 3 ---- ----- ---- ---- ---------t----- -- ------r-----;----- --------------- Technical Memo No. 3 - ----- r ----- ----- -- - I Finalize Report/Water & Sewer Rate Model --- ----- ----- ---- -----' - ------------ --- ----- ---- -----' ---------,---- Workshop with Council/Draft Report I ' Meeting No. 4 I ----- ---- iA I Report & Presentation -----;---- Notice -to -Proceed Kick Off MeetinglStaff Meetings AL City Council Updates+Meetings Technical MemoslReport John Paulson June 25, 2018 Page 7 SEH Team Our team consists of Scott Harder and Karen Cavett who are well suited to assist the City in this important endeavor. Scott and Karen offer complimentary experience to provide the City with a multi- year rate structure document to deliver guidance establishing an adequate cash flow for funding the water and sewer systems. We have developed a work plan built on past project experience and each individual's strengths. Karen will lead the project as Senior Project Manager and is dedicated to achieving the goals set forth by the City. Karen will translate her rate study experience, and her background in water and wastewater design and operations, to effectively and efficiently develop rate structures for the City of Hutchinson. Scott Harder will support Karen by providing data analysis services as well as financial information, ideas and assistance to the Study. Karen Cavett, PE I Project Manage Karen is a Senior Project Manager at SEH with more than 27 years of experience providing planning and engineering services for water and wastewater treatment facilities. Karen has performed utility rate studies for small and large communities, including recent wastewater rate studies for Cottage Grove, Detroit Lakes, and Glencoe, Minnesota as well as a multi -utility analysis for Mankato, Minnesota. Karen has also worked closely with funding agencies, including Rural Water and the Public Facilities Authority (PFA), frequently helping communities work closely with both agencies to determine a successful and optimal funding strategy. Scott E. Harder I Financial Solutions Scott has 36 years of experience developing and financing water projects. In 1992 he founded Environmental Financial Group, Inc. While having a global presence, Scott's ties to Minnesota have led to his involvement in and development of a number of rate designs for communities ranging from the small Crane Lake Sanitary District, Minnesota (1 mgd) to the Western Lake Superior Sanitary District, Minnesota (40 mgd). Scott's diverse rate study experience, his financial background and his streamlined approach to rate studies complements SEH's engineering and wastewater experience to create a fair rate structure providing adequate cash flows to fund the operations of the City. Estimate of Resources SEH's approach to the Water and Sewer Rate Study capitalizes on our familiarity with water conservation measures and experience with rate studies, for a streamlined project delivery. Our work plan begins with data collection and review. Following this, the project kick-off meeting will discuss and develop a solid understanding of the project issues and objectives. Data analysis and projections will form the basis for the rate model. The rate structure will be summarized in a technical memorandum, meetings with staff and with presentations to the Council. On the following table is an estimate of resources anticipated for the Water and Sewer Rate Study. John Paulson June 25, 2018 Page 8 Tasks Hours Cost Task A. DataCollectiorL Review, &Growth Projections A.1 Requestfor information (Letter) A.2 Review and analyze historical data and providefuture projections: Population & con nectionsfusers (residential, retail, commercial, industr Flows (pumped & billed per customer class) loadings (CBGD, TSS, TKN, P, FOG, Metals, etc.) Billing structures and rates (review), tap water users A.S Review for water and sewer systems= O&M - labor, energy, chemical, material and Dther related costs) - Review current utility depreciation schedules for accuracy, impact outure t = and anticipated depreciation on rates Review 5 yr CIP for anticipated costs Review existing and future debt service requirement .to determine level of cash flow needed to meet all current and future bonding requirements A.4 Set up rate model spreadsheet (draft) based on usertypes, connections, flows, income sources CIP etc. Task B. Kiek-Off h5eetmg B.1 Kick-off Meeting (preparation and attendance) Review historical data and discussion of trends Top water users Collect additional information, as needed Present5year population projections, connectionsfusers, flows, raw wate- quality 440 ' Discussion of new WTPs Discussion and exampiesofcons er,ration rate structu res. Discussion of DNR w ater conservati o n measure requirements B.2 zch Memo 1 - Kick -Off MeetingfGoaI Setting Task C. Water &Sewer -Data Anaryses and Projectrons C.1 Deve ,op 0&M Costs - 5yr projections C.2 I d e ntify f utu re replacementfimprove ment needs (CIP) for system (debt) C.S U p d ate d ep red ati on sch ed u I es CA determine adequacy of existing rates (flows and loadings) C.5 IdentifyIncomeSou rces(investmentincome, interest, miscelIaneousfees) 5R $11,070 C.5 Establishrevenueforrequirem ents C.8 Review impact of various rate models= on various user types, impact to cDnsenration etc. C.10 Meeting 2. Review Projections and Projections C.11 Tech Memo2- Data Analysis and Projections John Paulson June 25, 2018 Page 9 Task D. Water and Sewer Rate Modelb D.1 Update rate worksheetswith projected population, water usage, connections, total operating revenue including interest, fees, flow, total expenses including O&M casts, depreciation, debt service, net income, etc. D.2 Water Rate Analysis/ Development= Utilize Water Rate• Mad el Selected I:y C-ty I-y functional cost allocation method D.3 Sewer Rate AnalysisfDevelopment=Apportion sewage and custom er costs by functional cost allocation method DA Al locate sew age costs tothecost components=FIows,CBOD,TSS,TKN,P D.5 Develop cast for treatment of septic wastes received at facility D.5 Provide example rates for water and sewer utilities -- - D.8 Identify assessable costs versus rate based cost recovery for each projevt n ti F D.9 I d entify im pact of de reciation on rates D.10 determine if these projects require additional cost recovery through Water or Sew erAccessCharges (WAC and SAC) D.11 OptimiaecapitaI i nvestm ent w ith proposed rate structu re D.12 Determ i n e f u n d i ng strategy for ca pita I improvements DAS Meeting ?,. Rate Structures and Impacts on Users D.14 Tech Memo 3 - Water and 5eurer Rate Models Task E. Meeto s, Presentations and Report E.1 Complete Draft Report for review and comment E.2 Workshop with Staff and Council (preparation/presentation) E.3 Incorporate comments from workshop. EA Meeting No. 4- Final reviewof report - --- - - E.5 Incorporate comments from Staff meeting E.6 Cou n c i I Presentation and F i na I Re port - Water and Sewer Rate Study {preparation{ presentation} Tctal 2E1 1 $49.200 Should you have any questions or need additional information, please do not hesitate to contact Karen Cavett at 507.237.8382, kcavett@sehinc.com. We sincerely appreciate your consideration of our team for your important project and look forward to putting our experience to work for you. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Karen A. Cavett, PE Regional Practice Center Leader Attachments: Letter Agreement Exhibit A-2. 09. proposals\hutchinson\water & sewer rate study\1. lettter draft for city review.docx Supplemental Letter Agreement In accordance with the Master Agreement for Professional Services between City of Hutchinson ("Client"), and Short Elliott Hendrickson Inc. ("Consultant"), effective November 23, 1999, this Supplemental Letter Agreement dated June 25, 2018 authorizes and describes the scope, schedule, and payment conditions for Consultant's work on the Project described in the Water and Sewer Rate Study letter dated June 25, 2018. Client's Authorized Representative: Address: 111 Hassan Street SE Hutchinson. MN 55350 Telephone: 320.234.5682 John Paulson Project Manager: Karen A. Cavett Address: 11 Civic Center Plaza, Suite 200 Mankato, MN 56001 Telephone 507.237.8382 email: jpaulson@ci.hutchinson.mn.us email: kcavett@sehinc.com Scope: The Basic Services to be provided by Consultant: are outlined in the Water and Sewer Rate Study letter dated June 25, 2018. Schedule: Refer to the Water and Sewer Rate Study Letter dated June 25, 2018. Payment: A retainer in the amount of $0 will be paid in advance of Consultant starting work and will be applied to the final invoice(s). The lump sum fee is $49,200 including expenses and equipment The payment method, basis, frequency and other special conditions are set forth in attached Exhibit A-2. Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for Professional Services that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein: None. document257 Short Elliott Hendrickson Inc. By: Q Karen A. Cavett, PE Title: Reaional Practice Center Leader City of Hutchinson By: Title: Short Elliott Hendrickson Inc. Supplemental Letter Agreement - 1 City of Hutchinson (Rev. 04.04.14) Exhibit A-2 to Supplemental Letter Agreement Between City of Hutchinson (Client) and Short Elliott Hendrickson Inc. (Consultant) Dated June 25,1999 Payments to Consultant for Services and Expenses Using the Lump Sum Basis Option The Agreement for Professional Services is amended and supplemented to include the following agreement of the parties: A. Lump Sum Basis Option The Client and Consultant select the Lump Sum Basis for Payment for services provided by Consultant. During the course of providing its services, Consultant shall be paid monthly based on Consultant's estimate of the percentage of the work completed. Necessary expenses and equipment are provided as a part of Consultant's services and are included in the initial Lump Sum amount for the agreed upon Scope of Work. Total payments to Consultant for work covered by the Lump Sum Agreement shall not exceed the Lump Sum amount without written authorization from the Client. The Lump Sum amount includes compensation for Consultant's services and the services of Consultant's Consultants, if any for the agreed upon Scope of Work. Appropriate amounts have been incorporated in the initial Lump Sum to account for labor, overhead, profit, expenses and equipment charges. The Client agrees to pay for other additional services, equipment, and expenses that may become necessary by amendment to complete Consultant's services at their normal charge out rates as published by Consultant or as available commercially. B. Expenses Not Included in the Lump Sum The following items involve expenditures made by Consultant employees or professional consultants on behalf of the Client and shall be paid for as described in this Agreement. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Client. 2. Other special expenses required in connection with the Project. 3. The cost of special consultants or technical services as required. The cost of subconsultant services shall include actual expenditure plus 10% markup for the cost of administration and insurance. The Client shall pay Consultant monthly for expenses not included in the Lump Sum amount. c:\9. proposals\hutchinson\water & sewer rate study\3. exhibit a2.docx Short Elliott Hendrickson Inc. Exhibit A-2 - 1 City of Hutchinson (Rev. 10.21.10) HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of TH15/Main Street Reconstruction Streetscaping Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 20 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As a follow-up to the recent TH15/Main Street project public open house event held on Thursday, June 28th, City staff would like the opportunity to review current streetscaping preliminary design information and associated feedback. Thus, please see the attached information that will be discussed. Also, please note that we should have a conversation regarding the feasibility of implementing trees within the State Highway right-of-way as part of this project's improvements (reference drawing denoting "available planting zones"). BOARD ACTION REQUESTED: TH15/Main Street Project Streetscaping Input Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: A SEH Building a Better World for All of Us' TO: Teal Spellman, Mandi Lighthizer-Schmidt FROM: Emma Siegworth DATE: 7/10/2018 RE: Summary of Open House 2: June 28, 2018 MEMORANDUM This memo documents summary information regarding the public open house held on June 28, 2018 for the Highway 15 (Main Street) Hutchinson Project. Basic Meeting Information • Public Open House 2 • Date: June 28, 2018 • Time: 4:30 — 6:30 pm • Location: Hutchinson Event Center (1005 Highway 15 S, Hutchinson, MN 55350) Meeting Notifications • Invitation flyers were included in the City's utility bills and mailed to all Hutchinson residents and businesses • Press release • Facebook post with targeted ad/boost • Email/invite to individuals who signed up for communication through MnDOT website • Tweeted open house details on MnDOT twitter account Attendance 26 attendees from the public signed in (excludes staff) 0 See attachments for digital scans of the sign -in sheets 13 staff/project partners were present 0 3 MnDOT (Teal Spellman, Mandi Lighthizer-Schmidt, Ben Sandoz) 0 4 SEH (Justin Black, John Rodeberg, Karl Weissenborn, Emma Siegworth) 0 4 City of Hutchinson (Kent Exner, John Paulson and Keith Messner from Engineering/Public Works, and Police Chief Dan Hatten) 0 1 Hutchinson Area Chamber of Commerce and Tourism (Mary Hodson) 0 1 Hutchinson Economic Development Authority (Meagan Donahue) Meeting Description The open house began in an open house style format. Preliminary layouts were available at tables for review and project boards displayed the project schedule, goals, and benefits, streetscape design elements and themes, and corner, storefront, and streetscape design examples. Project staff were Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 Summary of Open House 2: June 28, 2018 Page 2 available to discuss the project and answer questions from meeting attendees. Comment cards were available for attendees to write and submit comments. In addition, a community feedback activity engaged meeting attendees by asking whether they could support certain streetscape design features There were also tables for the City of Hutchinson (proposed underground utility construction and service review), the Hutchinson Area Chamber of Commerce (Main Street 2020 initiative and business support efforts), and the Hutchinson Economic Development Authority (available downtown loan and grant programs) with staff available to answer questions. A formal presentation began at 5:15 pm that included a project summary, goals and benefits, project schedule and costs, the detour route, typical sections, ADA coordination, an update on building inspections, proposed utility work, access during construction, the Main Street 2020 initiative, community involvement, and streetscape examples. Presenters included Teal Spellman, John Rodeberg, Kent Exner, and Mary Hodson. Following the presentation, attendees were encouraged to review the presentation boards and preliminary layouts, submit comment cards, complete the community engagement activity, and ask questions to project staff if they had not already done so. Community Engagement Activity Results: Participants placed a puffball in either a "Yes" or "No" vase to indicate whether or not they supported a certain design feature. The results of the activity are as follows: • Could you support sidewalks that have a 32" band of color?: Yes (12), No (1) • Could you support portable planters along building fronts?: Yes (12), No (1) • Could you support bump -outs at key locations?: Yes (10), No (4) • Could you support using the streetscape design features developed as part of Imagine Hutchinson and the 2015 Wayfinding and Signage Master Plan?: Yes (13), No (0) Comment Cards: Six written comment cards were collected at the meeting. See attachments for scanned originals of the submitted comment cards. The following are the written comments submitted at the open house: 1. Morgan Baum, 925 2"d Ave SW, (320) 587-2599, morgan@claycoyote.com It is my hope that we can add concrete pads to the amenity spaces for future sculpture/art project installation. Adding these pads in opportunity areas during this major overhaul will not only save cost it will add to the reimagined downtown. The best first step would be for MnDOT to share potential opportunity areas so we can go from there. Paul Otte, 105 loth Ave NE, 587-5215, bpotte@mchsi.com Please! 11 foot wide traffic lanes through downtown Hutch is TOO NARROW! Bump outs are confusing to traffic. Curbs should be predictably straight. 3. Russell Berge, (320) 587-8647, russ@hutchtel.net Crash information for now for vs. predicted with new cross-section Summary of Open House 2: June 28, 2018 Page 3 4. Mary Knegerd, 530 Lincoln Ave SW, (612) 751-8418, minnemary@yahoo.com Please investigate the reasons why Hopkins, Dawson, and Montevideo removed pedestrian bump -outs. 5. David Broil, 902 Hwy 15 S, (320) 587-4242, david@thebrollteam.com Is it possible to remove the cement median in the road on Hwy 15 south by the new brewery and by the Mediacom building — At this time there is a not a way to enter from Main Street coming from the south. (Note: Mr. Broll owns the Mediacom building) Please call me when you can to discuss David 6. Linda Radtke Karkhoff, 357 Shady Ridge Rd NW, (507) 456-1779, puzzledat@aol.com Eliminate truck traffic thru downtown! I avoid downtown because of traffic congestion and no amount of beautification changes that! The detour becomes the permanent "Truck Route -By Pass" allowing regular traffic (and potential customers to still go thru downtown. The "truck route" could even go out to the north roundabout, in on Bluff St. and out to the south roundabout via Adams. Either way — multiple stop signs and lights are eliminated so time wise and convenience it shouldn't impact truckers — Ask them? Photos of Event: Summary of Open House 2: June 28, 2018 Page 4 Attachments: Sign -in Sheets Comment Cards S:\KO\M\Mnt08\142417\0-TH 15 Downtown Hutchinson PI\Open House Information\Recap -Open House 2\06 28 2018 Open House 2_Meeting Summary.docx STREETSCAPE DESIGN ELEMENTS AND THEMES 17- arches the 1�111111111��`.. Explanation and Plan: • This project provides an opportunity for the Build upon existing themes such as arch designs City of Hutchinson to enhance downtown and through the city and utilizing the concept of improve livability in the central district. portable planter pots. • Reuse quality products such as light poles and benches. Find project information and sign up to receive email updates at: mndot.gov/d8/12rojects/hwyl 5down town hutch STREETSCAPE DESIGN ELEMENTS AND THEMES CR�l1ill ll lSll �i �ll �S111J e� C Approved Items: • existing light poles to be reused - poles will be sandblasted, painted, and converted to LED fixtures • flag pole banners • benches • trash receptacles • portable potted plants • wider color concrete band • bike racks Find project information and sign up to receive email updates at: i mndot.gov/d8/12rojects/hwyl 5down town hutch CORNER & STREETSCAPE DESIGN EXAMPLE �rwrw: Design Intent: • Extend curb cuts aka "bump outs" will be introduced at select intersections. *Improve safety for pedestrians crossing the street. • 32" wide color band (same as existing) *The color will remain consistent with existing color in downtown area. *The texture will not be the same, a different texture and jointing pattern will be introduced in these areas. T# • Movable planter pots *These planter pots can be relocated in the winter months to allow for snow removal. *Planter pot designs, shapes, and sizes will be reviewed during future project development and presented this fall. Find project information and sign up to receive email updates at: mndot.go�12rojects/hwyl 5downtownhutch STOREFRONT & STREETSCAPE DESIGN EXAMPLE Design Intent: • 32" wide concrete color band (same as existing) *The color will remain consistent with existing color in downtown area. -The texture will not be the same as existing. A different texture and jointing pattern will be introduced in these areas. • Movable planter pots • Rectangular planters are proposed, in addition to the current type of planter pots, to be set along the back of the walk next to buildings at identified locations • Rectangular planters will be variable height to avoid blocking window fronts • Rectangular planters and planter pots can be relocated in the winter months to allow for snow removal • Rectangular planters and planter pot designs and sizes will be reviewed during future project development. Find project information and sign up to receive email updates at: mndot.go�12rojects/hwyl 5downtownhutch -A. SEH Building a Better world for All of Us® TO: Hutchinson Hwy 15 / Main Street PMT FROM: John Rodeberg, PE DATE: June 13, 2018 MEMORANDUM RE: Streetscaping Discussion with Hutchinson City Council Minutes and Notes from Tuesday, June 12, 2018 Workshop (4 — 5:30 p.m.) SEH No. MNT08 142417 14.00 John Rodeberg presented on the project status as well as Streetscaping options for the Hwy 15 / Main Street project at a City Council workshop held at 4 p.m. on Tuesday, June 12, 2018. City Engineer Kent Exner and MnDOT representative Kelly Brunkhorst also provided support and information at the workshop. After providing an overview of the project, John went over the proposed streetscape options that had been developed based on discussions with City staff and the Citizen's Engagement Group with a stated goal of refining the options to be provided at upcoming community engagement events. The City Council was in general agreement about the majority of items, but there were disagreements that were not specifically resolved. Discussion points and comments: • Stick with 32" colored concrete sidewalk to match current standard (do not consider 18" width). Would like to look at options for surface finish. • Do not consider in -ground planting beds. • Bollards may be a nice option. Placement considerations need to be reviewed. • Wrapping the signal boxes with art is highly supported. • Like the idea of utilizing the current standard of planter pots that can be removed in the winter, and also like the current wrought iron furniture. Discussed the potential for identifying a new planter pot design. • There was some discussion about the potential for hanging pots from the street light poles. We discussed limitations regarding weight and maintenance (watering in particular). Will be an item for further discussion. • Would like to consider the "Detached Movable Planters" (as shown in our graphics) as an option in specific areas in front of businesses. May need to be different heights due to matching varying window heights, and should match the proposed planter pots. Council would like to see how staff could move these in winter (Kent, please verify your thoughts on this comment). Identifying and verifying options may be one discussion point for the Team.... • May consider permanent planter boxes, but support was limited and finding appropriate locations was somewhat controversial. They do not want them adjacent to the park (Option 3 of Library Square Entrance) and there was some concern about their appropriateness behind the curb (limits access, could block views of the park). • Do not look at options that remove significant parking. They did not want to remove the parking as noted in Options 3 & 4 for the corner bump -out area, and ONLY wanted to consider a loss of parking in more low - priority areas (specifically noted east side of Main Street just north of 1 st Avenue N by ShopKo as a potential location for a larger bump -out). Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 SEH is 100% employee -owned I sehinc.com 1 320.587.7341 1 800.838.8666 1 888.908.8166 fax Streetscaping Discussion with Hutchinson City Council June 13, 2018 Page 2 There was discussion among the Council that the City should be considering planter boxes and trees, although the majority of the Council did not appear supportive. A couple of the Council members spoke against trees due to cost, maintenance, limited locations and the potential blockage of store fronts. There was a request for consideration to keep the discussion open in this area. The Project Management Team and SEH staff will review the feasibility of locations and potential designs. Quite a bit of discussion about liking fencing and landscaping options adjacent to private parking areas (near Genesis and ShopKo). We did note that this would likely have to be a city initiative with the private landowners, as the MnDOT project would not include working on private property. The Council asked about the status of the private Hager Jewelry clock. John noted that they have talked with Hager Jewelry owner Mark Cormier several times, including earlier this week. Mark has some concerns about the cost to rehab the clock, and the long-term operations and maintenance, and at this point is not planning on reinstalling the clock after construction. It was noted that this type of use is not specifically permitted by MnDOT, and there were some discussions about working with the City and Historic Hutchinson to consider relocating it elsewhere (maybe Library Square). Further review of options will occur with the City. The SEH Team will review options and discussed ideas for the Open House presentation and next steps of Community Involvement. Information will be provided to the PMT prior to the next PMT Meeting on Tuesday, June 19 at 2 p.m. jpr c: PMT Karl Weissenborn and Sarah Sularz — SEH Dolf Moon and Dan Jochum — City of Hutchinson s:\ko\m\mnt08\142417\1-genl\16-meet\city council streetscape workshop minutes 06-12-18.docx StreetScape Comments (Everybody City Council City Staff Citizens Engagement Group/Historic Hutchinson) • Like current lighting, furniture and planter pots o Support light rehab and LED conversion. Look at lighting store fronts. o Could consider new planter pots • Like colored concrete (width and color), but don't like texture • Like idea of art wrap on signal boxes • Limited support for permanent planter boxes (mixed feelings) • Do not remove parking to add landscaping space • Do not consider in -ground planter beds • Consider portable planter boxes, with limitations o Also consider hanging plants as option • Consider tree planting, with limitations • Lighted bollards may be an option • Fencing along private parking lots was supported o MnDOT concerns and limitations were noted • Hager Jewelry Clock status is a concern (would like to protect or move) • How is going to maintain added amenities? • Any planters must be able to be moved and stored efficiently • Hanging plants would likely be manually watered. Tree irrigation? • Make sure plantings don't negatively affect safety/sightlines • Don't see building -side planter boxes as a necessity/priority • Historical plaques and efforts would be in Library Square, not in ROW 3" NOIDNIHSVM N 3AV 1ST cJ I.j y N 3AV ONZ S 3AV ON? S 3Atl.LST 3AV NOI9NIHSVM 1 n J S 3AV HLS S 3" HLV HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of City Alley Special Assessment Policy Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed with the City Council, staff has been reviewing the administration of the City Assessment Policy relative to alley improvements. The current City Special Assessment Policy was reviewed with respect to alley improvements and the following statements were noted; "Generally, all of the costs of new alleys are borne by property owners. One-half of the costs of constructing new pavement in an existing alley or repaving existing paved alleys will generally be assessed to property owners. The City, however, reserves the right to participate at any level in the construction or reconstruction of alleys or to assess costs using existing rate schedules." At this point, City staff would simply recommend that the above language be simply revised to state ".......One-half of all costs (including design, administration, inspection, utility, construction, etc.) of constructing new pavement in an existing alley or repaving existing paved alleys will generally be assessed to property owners......." Please note that this approach has been reviewed by the Resource Allocation Committee and would be utilized to calculate the currently proposed City Alley #17 project assessment rates. BOARD ACTION REQUESTED: City Council Input Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Century Court Apartment Deferred Assessments Department: Administration LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached memo and attachments to the memo. BOARD ACTION REQUESTED: Discussion only. No action required at this time. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Office of the City Administrator 111 Hassan Street SF Hutchinson, NIN 55350-2522 320-234-4241/Fax 320-234-4240 Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 7/20/2018 Re: Request for Deferred Assessments to be waved on Century Avenue On Monday, July 9, Matt Ward, Developer for the Century Courts Townhome Project, sent the City Council an official request to waive all of a deferred assessment that was found upon his property (copy of email is attached). This occurred following staff's denial of his request to waive the deferred assessment. The assessment total is $132,632.17 (breakdown of costs is attached). This is a deferred assessment from a project that was done in the early 90s and the deferral occurred through a Subdivision Agreement that the City entered into with the then owner of the property in 1994, a copy of which is also attached. The current owner/developer of the property assumed their ownership in this property in May of 2017 and it is assumed an assessment search was not done prior to that ownership change. As noted, staff has recommend against granting the request. Here are some concerns we have: • The deferred assessment is in place due to an agreement the City entered into with the owner of the property back in 1994. That agreement noted that the assessment would be coming due when the property was developed. The agreement allowed for the deferral when it is assumed adjacent property owners had to pay for their assessment costs as this property was in deferral status. • Approving it would set a bad precedent, especially if we waived "All" of it. We get requests all of the time to waive city assessments/fees. The City's policy for deferred assessments on undeveloped property (special assessment policy attached — page 19) does not offer any language to waive deferrals and staff does not believe there is any legal authority (statutory) to do so. • To staff s knowledge, the City has never waived deferred assessments for property that was undeveloped and had requested a deferral. We have made adjustments for properties that are in tax forfeiture and have done so according to our special assessment policy (attached —page 18) • While we understand that this deferred assessment has placed a presumed undue burden on the Developer, this deferred assessment has been on the books for 24 years now and the current owner of the property assumed its ownership in May of 2017. Proper due diligence should have been done at the time of the ownership change in addressing these assessments. There has been no documentation provided by the Developer on the actual financial need of assistance from the City. With past projects (Hotel, Highfield Apartments), the City specifically asked for a Performa to be provided prior to agreeing to any type of City assistance. A couple council members have contacted me about their desire to see us work with the Developer on this deferral. It was noted that housing is in high demand and this project would go a long way in meeting that demand within the community. It would also develop a previously undeveloped parcel of land within the City. Because of this, there was some thought in easing some of the costs against the Developer. If that is the route the Council would like to pursue, here are some scenarios that could be considered: 1. Scenario 1 (attached) would have the Developer simply pay the principal amount of the original assessment from 1994 that was deferred. That amount would be $54,825.56 and would save the Developer $77,806.61. Assessment would be due by the end of the year. Staff would have concerns with this scenario since this property would have received a "better deal" then those that were also originally assessed for this project back in the 90s who were assumed to have paid both principal and interest for their improvement. 2. Scenario 2 (attached) would have the Developer pay the principal and interest amount (7%) of the original assessment from 1994 that was deferred. The interest after the original assessment term ended would be waived. That amount would be $81,690.09 and would save the Developer $50,942.08. Assessment would be due by the end of the year. With this scenario, the City will get paid out for what they would have received had the original assessment gone to its full term and payments were made according to that term. 3. Scenario 3 (attached) would have the Developer pay the principal and interest amount (7%) of the original assessment from 1994 that was deferred. The interest after the original assessment term ended would be at 1% (instead of 5%). That amount would be $92,106.84 and would save the Developer $40,525.33. Assessment would be due by the end of the year. With this scenario, the City will get paid out for what they would have received had the original assessment gone to its full term and payments were made according to that term. Along with that, we would receive additional monies (interest) for the years we had to manage this without receiving the payment and having that money available to us for use wherever. 4. Scenario 4 (attached) would have the Developer pay the principal and interest amount (7%) of the original assessment from 1994 that was deferred. The interest after the original assessment term ended would be at 2% (instead of 5%). That amount would be $102,523.78 and would save the Developer $30,108.39. Assessment would be due by the end of the year. With this scenario, the City will get paid out for what they would have received had the original assessment gone to its full term and payments were made according to that term. Along with that, we would receive additional monies (interest) for the years we had to manage this without receiving the payment and having that money available to us for use wherever. 5. Scenario 5 would be anyone of the 4 options above. Instead of collecting by the end of the year, we could assess that amount over the next 3-5 years at today's interest rates. Or any variation of what has been proposed. 2 As noted above, staff s position is that we deny the request. However, if the City Council had a desire to "help out' the developer, we feel we could work scenarios 2 through 5. If we were to go down this route, we would also recommend that the City Council request a Performa from the Developer to gage the actual "need" of this request. Staff will be seeking direction from the City Council on Tuesday on how to respond to the Developer. We are not requesting any action at this time and we would proposed a development agreement if there is any change to the original deferment that was agreed upon in 1994. If you are in need of any additional information prior to Tuesday, please don't hesitate to ask. Matt Matt Jaunich Subject: Century Court - Deferred Assessment.pdf Attachments: Century Court - Deferred Assessment.pdf From: ward@reagan.com sward rea an.com> Sent: Monday, July 09, 2018 12:28 PM To: Andy Reid rareid!2ci.hutchinson.mn.us> Subject: RE: Century Court - Deferred Assessment.pdf Andy, thank you for the email and thank you for the heads up on the next meeting. I am requesting that the City of Hutchinson waive this assessment in its entirety so as to help me get this development done with the quality finishes that we both desire to make this a beautiful project. As I mentioned it is getting increasingly difficult to do any new build projects as the cost of subcontractors and materials continues to rise almost daily. Also, interest rates have gone up decreasing what little cash flow I had. I am already $200-300k over budget (with this assessment) before I move any dirt. As you know I am currently paying around $1500 in property taxes and after I have all 84 units done, this will go up drastically and I will be paying $millions in taxes over the next 30 years and more as time goes on. I am asking for help because it benefits us both thankst Matt Owner Serendipity realtyANard Rents B 12-221-3125 www.serendir)itvrealtv.com www.wardrents.com ward renta s CD r r.- LC) CD r Q J Li) CD N z Q N O M Q 00 00 CD of O r- C14 LI) ti ch r CO CO CD CD Cfl Cfl Cfl Cfl M O I` r 00 LO N O (D M O t r 00 LO N Q O O r ti M 00 q�t O to r I'- M 00 N O to r I'- to O U q�t I� O M CO O N O O M CO O M Il q�t M- Lf) M N O O M O Lf) q�t C ti O M r- O M O O N I'- O N E O O r M O M O CO Lf) I� O N r N M I Cfl � 00 O r Nqtt O O H O Lf) O Lf) r O r O N� N� M M� Co O N (fl O- M LC) 00 (0 O M 4 Cfl r_ O O N M Lf) (fl 00 O- N M m M M M M M qzt. qzt lzt qtt qtt ql, . 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Mx= i nprov=ears shaII inchule utility and stivat construction within met Strea between Cleveland Avenue and Century Avenue, to be canstrsicted in 1995, and Cenhiry Averaw between Sunset 'Suvet and the west Hne of said plat, to be constructed at a date to be determined later. Additional improvements within the Block itself will be completed by �be Subdivider at their expense. 2. It is understood and agreed that tho imprmeffients in h No. 1 will be installed by the City under me ou mom contract& 3. It is undrstood and agreed the the total cost of said hapmerneau in Paralprarph No. I shall include contra.uted coots, city a&mi istraum and enghwering casts and Wta =d interest cost. 4. It is uadevtood and agreed that the total cast of said improvanettts in Pmmgmph No. 1 shall be assessed as follows: Sunset Street Impmvernents: 112 of casts to Lot 1, Block I 112ofcoos boL Century Avenue ImptovenmW All casts to Lot ocls 5. It is understood that ail previous assessments shall be subdivided to the new plant as follows: C sA Mrunnk Storm Sewer (1992) $44,785.27 455% 5Is5%i C�9z�A Utilities in Cleveland Ave. (1992) $54,546.99 43.5% 56.5% SA-278 Century Aver_ Utilityft:c4 (1993) $56,992.00 10(rA NA SA 296 Street for Cleveland Ave. (1993) $23,637.51 43.5% 56.5% �!'�t Etj ,54 See attached sheer for maessment calculations. It is tmderstood that an asgammits for Block 1 shall be activated, and Block 2 shall remain in a deferred states until development occurs within the Block. It is awkrAood and Wood that any aVvemeots rgpding the me" and procedure for assesameffi ftm mttrucWW improvements shall, at the sole option of the City, cease to be dkc&c thirty six months fallowitsg approval ofthe SubdivWon Ag wmaet by tine City. The City may exercise the option granted herein by Sim wrom notice at any tote, either before or of er the expiration of the thirty six month period, of the C ty's inter ion to null* the method and procedure for siding aamesssnemts under the tertns of the SaWivision Agreement. In the cvant theCity elects, all as$essmants subsequent to the notice shall be spread and imposed pit Chapter 429 of esota Statutes or outer applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrur of Titles. It is understood and agreed, that a Parks and Itygzound Centrbution shall be paid to the City, based on City Palley, prior to issuance of any Building Permits. At the current rate, for 1994, a charge of $135.00 per unit wt31 be coliectnd with each bulk tg Permit - It shall be the responsibility of the Subdivider to clear trees andlor debris from utility awmab and Aghb-Of w8Y9 as per the request of the City or ufiiity, prior to i>sstall don of the improvernents. The eatire.right-of way shall be graded by the Subdivide to within 0.2 feet of final subgrade, as rioted in the approved plans for the project. Any and all instable soil rqnditicm or sails unsuitable for construction in the right-of-way shall be earr+ected andlcw replaced, prior to the commencement of constructkm an the site. All soils shall be onanpaetod to a mi nintum of 90% Standard Proctor Density. Any costs associated with the requires of this paragraph shall be the responsibility of the Subdivider, and are not financed ftwigli the City. After ten days written notice, the Subdivider agrees that the City may complete ttte work and bill or assess tat the City's discretion) the costs to complete the worts, including City overhead. Z. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0,5 feet of imal grade to allow for proper drainage, and the iwuslfation of udiitirs. All work shall conform with the approved Site Grading Plan. Subdivider shall complete This grading, and provide a written verification fivm.a professional engineer or surveyor, Prior to imstallaticn of utilities and/or issuance of bu"ft permits• Any costs associated with the requirements of this paragraph shall be the responsibility of the Subdivider, and are not geed through the City. 3 It shall be the responsibility of the Subdivider to assure that the Site Grading Flan, is being conformed to during building construction within pit, This mpmsbility shall include the notri' tcatioara of contractors and builders as to the drainage and gmdmg requirements for emb structure. 4. It is understood and agreed dud it shall be the respambility of the Subdivider to provide topsoil for back£d1 of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street ants. The Subilmid�er shall also, provide all erasion rural during sibs work necessary to meet /coal and state �� or other erosion control following regrt�emetTts. The entire silo shall be It with pm+annial ryegrass, ]P��, completion of grading. IN- V ' LEAL I . It is understood and agreed that all local, state and federal perm is required to be owed for the development shall be the responsibility of The Subdivider. 2. This agrement shall be binding upon and extend to the heirs, mpreseft0fiveS, assigns and site of the p HU& [astulrUwO*2 it is understood and agreed that the City shall record this agreement at the McLeod County Reeordafs Office or McLeod County Registrar of Titles Otfice, and that no Bufldiug Permits will be issued untsi said Agreement is morded and a catified copy of this aFoement is provided to the City. All cost ajsMiated with said recording shall be ]raid by the Subdivider. W WITNESS THEREOF, has heaeunto sex im hared W-A day of V �L�"'' 19 FEE OWNER: CROW RIVER APARTMENTS LIIUM PARTNERSHIP r Brian So—Wud, Wine Predlcnt Western Wisaona n Housing Company, Managing General Partner of Crow* Rtver Apartments Limited Partnership STATE p f. W t -'r-w 5 to COUNTY OF )am t+" STATE OF IVCff4NKS0T'A �.' MORTGAGEE: NORWN-ST BANK M][NNESOTA CENTRAL Z-" �a66ov S-4ezfla Laaiy >imhek, iee ]President Norwest Bank Minnesota Central National Association, A national banidmg association Y , n�111H111 lope,;0 'ihe Ding ivnsent was �be% raid+ this day of lj off be-,— '. 19,0- Briam 3oisRud, Vice President, ,Wastern l b '141 Housing Atssrbm$nts L pmeit� P4g Notary Public, Mm C40ti Fes - My r4widnicalarm Expires jJkk The furegoimg harment was ardmow w tibia 2!P day of 19 by Lanny Benisbek, Vice Noswest Bank Minnesota Central, National Association, a nadioval bunking asw latlon. notary PabwUc, m Cotimty, Mlinnesots My Expk Imt Z*Od4�� APPROVED BY THE M TDMSON CY'I`Y COUNCIL TIM 2Z DAY OF 19 P J . [eatnry[oar0*3 CITY OF E UTCHINSON MARLIN TORGERSSON YOR RM STATE OF bUNNFSMA COUNTY OF Prapsred by: ]oifm P. Rodeberg I)uvctor of Enginearin&Tubtic G G&,s City of Hutchinson 111 Hassan Street SE Hutchinson MN 55350 (612) 234-4208 CITY OF RUTCFMSON 1. ?wdim► The fo� ite,trusnag was acknowiadged bye me this day of 19,.,b5'Mmb Torgesson' Mayor rd D. ot7, City AdminrUm of the City o# isb)P"ms0m. MAialNi J. SWANSON WART PUBW - UNW30MA r MEEKER COUNTY + Iry �tea�Ydkrs E� 9Ysar. %8, s 9se OFFICE OF COUNTY RECORIXR �1 MaLsod County, IrlIM4001ft I hereby oertiTlr thus aft tr►awnem in Ihla otfto� for on day, A.D.1A et� arb re wded w M cwttoywxr N*4 City of Hutchinson Special Assessment Policy April 8, 2008 Introduction Special assessments are levies against properties used to finance public improvements. Minnesota Statutes §429 (Statute) grants cities the authority to use special assessments as a mechanism to finance a broad range of public improvements. The primary purpose of special assessments is to apportion improvement project costs to properties that benefit from the improvements. Apportioning costs of public improvements to benefiting properties reduces reliance on general property taxes to fund public improvements. In accordance with Statute provisions, special assessments are limited to the amount that properties benefit from the improvement. This policy describes the procedures used by the City of Hutchinson (City) to determine benefit and apportion special assessments equitably to benefiting properties. Public improvements may be constructed without using special assessments, but because the City has limited options for funding improvements, it is generally not economically feasible under current law to avoid use of special assessments. General Policy Intent The purpose of this policy is to establish an equitable manner of recovering and distributing the cost of public improvements. Procedures used by the City for levying special assessments are in accordance with the Statute, which states that "all or part of the cost of improvements may be assessed against benefiting properties." It is the City's intent to establish basic procedures to follow when establishing special assessments. This policy is based on the Statute and the description of the Statute found in the "Special Assessment Guide" (Guide), version 515a1a.3- January 2008, produced by the League of Minnesota Cities (LMC). 2 Disclaimer The City maintains the right to vary from this policy without notice at any time and for any reason determined to be in the best interest of the City or of principles set forth in the Statute and the Guide: ■ The Statute does not specify any method or formula to be used in making the special assessment. The City retains the right to use a variety of methods for calculating special assessments so they are as equitable as is practicable. ■ Any formula or method used for calculating special assessments must operate so assessments on all properties are proportional to the benefits they receive. Any formula or method used represents an attempt to measure and distribute benefits, the increase in market value, resulting from the public improvement. ■ The City Council has broad discretion in determining benefits. The City Council's findings will not be upset by Courts, except in cases where there is clear discrimination or inequalities. ■ This policy provides an outline of standard practices and procedures used by the City beyond those noted in the Statute. Initiating Public Improvements There are five ways public improvements may be initiated. Under all of these, the City Council reserves the right to reject improvements if it is determined they are not necessary, cost-effective or feasible. Also, in all cases, provisions of the Statute must be followed. The five ways projects are initiated include: Petition by 100% ofproperU owners, with a waiver of yppeal ofspecial assessments: This generally involves property owners that are developing previously undeveloped property for the first time. When 100% of property owners request the improvement, the City Council may order the improvement without a hearing. Under separate agreement, property owners will generally waive provisions of the Statute that provide for the property owner's right to appeal special assessments. In these cases, the property owners pay 100% of the cost of public improvements. Petition by 100% ofproperty owners, without waiver of appeal: This generally involves all property owners agreeing that a public improvement is necessary. When 100% of property owners request the improvement, the City Council may order the improvement without a hearing. Once validated by the City Council, the resolution may not be questioned, unless an action for that purpose is commenced within 30 days; however, the amount of the special assessments may still be questioned pursuant to the Statute. Petition by more than 35% of property owners: This generally involves more than 35% of abutting property owners agreeing that a public improvement is necessary. Once the petition is validated, the City Council may not make substantial changes in the nature of the improvement from that asked for in the petition. The City Council may, however, deem substantial changes necessary or desirable, and may proceed on its own motion without reference to the petition. If no substantial changes are necessary or desirable, the City Council must declare the petition adequate under the Statute and order preparation of a report regarding the improvement project's necessity, cost-effectiveness, and feasibility. City Council Resolution: This generally involves initiation of a potential public improvement by resolution of the City Council. The City Council may order the preparation of a report of a public improvement's necessity, cost-effectiveness and feasibility. Such resolutions require a 4/5t' vote from the City Council, rather than a simple majority. City Council adoption of an asset management strateU The City Council may, by resolution, adopt an asset management strategy identifying several potential public improvements in one report. This method is considered, in essence, the same as having produced separate resolutions for each public improvement identified in the asset management strategy. Such resolutions require a 4/5t' vote from the City Council, rather than a simple majority. 0 New Development Improvements The cost of infrastructure and public improvements for all new developments will be borne by the developer and/or property owner. Developers or property owners pay the entire cost of initially installing infrastructure and improvements in accordance with City standards, subject to review by the City Engineer. In cases where the City, at its discretion, provides financing for new development improvements, all development costs will be assessed to the property. Improvements to Existing Infrastructure The remainder of this policy, including provisions identifying any cost being generally paid by the City of Hutchinson, applies to local, area, and City-wide improvements, as defined below. Public Improvements For purposes of this policy, there are three general classifications of improvements. Local Improvements: Local improvements are generally the most common. These improvements primarily provide benefit to abutting properties. Area Improvements: Area improvements provide benefit to properties in a wider, yet definable, area. City-wide Improvements: City-wide improvements are typically large-scale improvements of benefit to the entire City, regardless of their location. Typical improvements are classified as: Local Improvements Area Im rovements City-wide Improvements Curb and gutter Trunk sanitary sewer (greater Bridges' than 8" diameter) Trunk water main (greater than Sidewalks 8" diameter) and looped water Community facilities' main Sanitary sewer laterals (8" or less Collector and Arterial streets Collector and Arterial streets' diameter) Sewer, storm sewer and water Neighborhood parks & Recreational facilities & services playgrounds' Community parks' Local streets and alleys Storm drainage — wastewater treatment facilities2 aprovements Storm drainage improvements — parking lots water towers2 local Boulevard trees, streetlights Sidewalks and boulevard trees water treatment planf Other improvements authorized by law' 'Generally supported by Federal, State or County funds or funds other than special assessments 2Generally paid using user charges General provisions for improvements. All infrastructure improvements are required to be extended through developments up to adjoining properties in order to serve future developments. This includes, but is not limited to streets, waterworks, sanitary and storm sewer, appurtenances and restoration, including improvements deemed necessary or desirable. Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are discouraged due to maintenance, access, system continuity and other issues. The City recognizes that these roadways will continue to be built in special circumstances. The City reserves the right to require payment of fees identified in adopted rate schedules to account for future costs specific to this type of development. Removals or Abandonment of Improvements. Removals or abandonment of improvements generally includes destruction, removal or abandonment of any improvement and restoration of conditions at the site, whether surface or subsurface. Improvement Projects New construct Re - construct Rehab Repave Alleys Yes Yes Yes Yes Parking Lots Yes Yes Yes Yes Sidewalks/'Trails/Walkways Yes May May May Street amen ities/Streetsca es Yes Yes Yes n/a Street boulevard trees Yes May n/a n/a Streetlights Yes May n/a n/a Traffic control devices Yes May May n/a Dikes & flood control works May May n/a n/a Retaining and area walls May May n/a n/a Enhanced 911 markers May May n/a n/a Parks, rec. facilities May May n/a n/a Curb and gutter Yes Yes Yes n/a Driveways & approaches Yes Yes Yes n/a Street construction Yes Yes Yes Yes Street maintenance No No No No Safety improvements Yes May May n/a Turn lanes Yes May May May SAC / WAC; access charges Yes n/a n/a n/a Sewer or Water Trunk Lines Yes May No n/a Sewer or Water Main Yes May No n/a Sewer or Water Laterals Yes Ma No n/a Sewer or Water Services Yes Yes May n/a Storm Sewer Trunk Lines Yes May May n/a Storm Sewer Main Yes Yes May n/a Storm Sewer Laterals Yes Yes May n/a Storm Sewer Services Yes Yes Yes n/a Rig hts-of-way/ Easements Yes Yes n/a n/a C Public improvements, identified in the Statute, include; but are not limited to: Alleys. Generally, all of the costs of new alleys are borne by property owners. One-half of the costs of constructing new pavement in an existing alley or repaving existing paved alleys will generally be assessed to property owners. The City, however, reserves the right to participate at any level in the construction or reconstruction of alleys or to assess costs using existing rate schedules. Parking lots. Generally, one-half of the costs of constructing new parking lots or repaving existing parking lots will be assessed to benefiting property owners. Typically, for city -owned parking lots, benefiting properties will be identified before the improvement project and the City will specify the area(s) to be assessed. Assessments will be determined using the weighted average of a property's valuation and its distance from the parking lot being improved. The City, however, reserves the right to participate at any level in the construction, reconstruction or rehabilitation of parking lots or assess costs using existing rate schedules. Sidewalks/trails/walkways. The costs of installing new sidewalks, trails and walkways, including, but not limited to, provision of links from new developments to the City's existing network, providing sidewalk on all major arterial and major collector routes, and in all commercial and high -density residential areas will generally be assessed to property owners. See Sidewalk/Trail/Walkway policy included herein. ■ Street amenities and streetscapes. The costs of installing new street amenities and streetscapes will generally be assessed to property owners. The City, however, reserves the right to participate at any level in the construction of new street amenities and streetscapes or to assess costs using existing rate schedules. ■ Street boulevard trees. Street boulevard trees in new development areas are generally paid for with funds collected upon signing developers agreements. The cost of replacing, maintaining and caring for existing street boulevard trees is generally not assessed to property owners. The City, however, reserves the right to participate at any level in costs associated with street boulevard trees or to assess for costs allowable by the Statute or by using existing rate schedules. Streetlights. The entire cost of installing new or decorative streetlights will generally be assessed to benefiting property owners. Generally, replacement of standard streetlights will not be assessed. The City, however, reserves the right to participate at any level in the construction or replacement of streetlights or to assess costs using existing rate schedules. 7 Traffic control devices, such as signs and signals, are generally included in the cost of street construction, reconstruction and rehabilitation, and are assessed accordingly. Traffic signals are generally assessed to adjacent properties based either on traffic generated from sites or to properties located on the legs of the intersection served by the traffic signal. ■ Dikes and flood control works. Costs for these facilities are generally not assessed. The City, however, reserves the right to participate at any level in the acquisition, construction or replacement of these facilities or to assess costs using existing rate schedules. ■ Retaining walls and area walls. Costs for these facilities are generally not assessed. The City, however, reserves the right to participate at any level in the acquisition, construction or replacement of these facilities or to assess costs using existing rate schedules. ■ Enhanced 911 markers. Costs for these facilities are generally not assessed. The City, however, reserves the right to participate at any level in the acquisition, construction or replacement of these facilities or to assess costs using existing rate schedules. ■ Parks, open spaces, playgrounds and recreational facilities. Costs for these facilities are generally not assessed. The City, however, reserves the right to participate at any level in the acquisition, construction or replacement of these facilities or to assess costs using existing rate schedules. Miscellaneous Public Improvements Pursuant to the Statute, the City intends to use special assessments, at their discretion, to finance all or portions of the cost of a wide variety of public improvements identified in the Statute. The City intends to maximize the benefit of funding from outside sources. Benefiting properties of projects funded in part or whole by outside sources will generally be assessed in a manner equitable to benefiting properties for projects that do not receive funding from outside sources. Funding from outside sources will generally be used to reduce City costs for public improvements and will generally not benefit properties directly, except when authorized by the City Council. Private Infrastructure In cases where approved developments were constructed with private roadways and infrastructure, the entire cost of maintaining and improving the private infrastructure will be the responsibility of the development. The City has the right to make necessary repairs to water, sewer, storm water, and other necessary utilities at the cost of the private development. The City intends to provide reasonable notice to private developments when repairs to the water, sewer, storm water, or other utility systems are necessary, however, the City retains the right to make necessary repairs or suspend service in the case of emergencies. Restoration costs for roadways and other infrastructure disturbed while making necessary repairs to utility systems are the responsibility of the development. Street Improvements Pursuant to the Statute, the City intends to use special assessments, at their discretion, to finance all or portions of the cost of street improvements identified in the Statute. In all cases, the City reserves the right to combine components of street improvements into one or more calculation, assess for the entire cost of projects, participate at any level in the costs of construction, or to assess costs using existing rate schedules. Components of street improvements include, but are not limited to: Curb and gutter. Costs for curb and gutter are generally included in general street construction assessment calculations. The City may assess for curb and gutter separately, if it is determined to be necessary or desirable. Driveways and approaches. Typically, 65% of the cost for driveway reconstruction will be assessed to properties. Generally these assessments will be determined on a per unit basis if all driveways are, for the most part, the same size. Use of area calculations may be used if there are significant variations in the size of driveways. The City may assess all costs for replacing driveways having defective construction at the time of the improvement. ■ New construction of streets. Generally, the entire cost of newly constructed streets, including all related components, appurtenances and restoration, will be assessed to benefiting properties. ■ Reconstruction and partial reconstruction of streets. Generally, the cost of reconstructed or partially reconstructed streets, including all components, appurtenances and restoration, will be assessed to benefiting properties based on existing rate schedules. 6 ■ Rehabilitation of streets. Rehabilitation includes, but is not limited to reclamation, cold -in -place recycling, concrete pavement restoration, and mill and/or overlay. Generally, the cost of rehabilitation, including all components, appurtenances and restoration, will be assessed to benefiting properties based on existing rate schedules. ■ Maintenance of streets. Maintenance includes, but is not limited to seal coat, crack seal and patching. Maintenance of streets will not generally be assessed to abutting property owners. The City, however, reserves the right to assess for assess for street maintenance costs in accordance with the Statute. Roadway safety improvements and Turn Lanes. Generally, the entire cost of roadway safety improvements attributable to identifiable properties, including all components appurtenances and restoration, will be assessed to benefiting properties. Sanitary Sewer & Waterworks Improvements Pursuant to the Statute, the City intends to use special assessments, at their discretion, to finance all or portions of the cost of sanitary sewer or waterworks improvements identified in the Statute. Generally, maintenance of sanitary sewer and waterworks are accounted for with utility funding. Significant improvements to the system, however, may require assessments to benefiting properties. In all cases, the City reserves the right to combine components of sanitary sewer and waterworks improvements into one or more calculation, assess for the entire cost of projects, participate at any level in the costs of improvements, or to assess costs using existing rate schedules. Components of sanitary sewer and waterworks improvements include, but are not limited to: Sanitary Sewer Access Charge (SAC). SAC charges identified on existing rate schedules are generally applied at the time building permits are applied for. The City, however, reserves the right to assess for SAC charges. Water Access Charge (WAC). WAC charges identified on existing rate schedules are generally applied at the time building permits are applied for. The City, however, reserves the right to assess for WAC charges. ■ Sanitary sewer and waterworks, including o Sanitary sewer or water trunk lines. The City generally pays the costs to over- size trunk lines (over 8" diameter for low to mid -density residential areas or over 10" diameter for commercial/industrial/high-density residential areas). Remaining costs are generally assessed to benefiting properties. Costs for replacement of trunk improvements are generally included in monthly utility fees and are paid by the City. The City, however, reserves the right to assess for construction or reconstruction of trunk lines. 10 o Sanitary sewer or water main. Costs for new standard size mains are generally assessed to benefiting properties. Costs for replacement of mains are generally included in monthly utility fees and are paid by the City. The City, however, reserves the right to assess for mains. o Sanitary sewer or water service laterals. Costs for new service laterals are generally assessed to benefiting properties. Costs generally include all related appurtenances and restoration, including any work done outside the right-of-way. Assessments will generally be made on a per unit basis or be assessed using existing rate schedules. Storm Sewer Improvements Pursuant to the Statute, the City intends to use financing from its Storm Water Utility, Drainage Districts, and special assessments to benefiting properties, at their discretion, to finance all or portions of the cost of storm sewer improvements identified in the Statute. Generally, maintenance of storm sewer works is accounted for with Storm Water Utility funding. Significant improvements to the system, however, may require assessments to benefiting properties. In all cases, the City reserves the right to combine components of storm sewer improvements into one or more calculation, assess for the entire cost of projects, participate at any level in the costs of improvements, or to assess costs using existing rate schedules. Components of storm sewer improvements include, but are not limited to: Storm Sewer Access Charge. At this time, the City does not have storm sewer access charges. The City, however, reserves the right to establish these charges and charge these costs at the time building permits are applied for using existing rate schedules or to assess these costs. ■ Storm sewer works, including o Storm sewer trunk lines. Costs for construction of storm sewer trunk lines may be assessed to benefiting properties. Costs associated with regional ponds, trunk storm sewer outlets and lines, or other infrastructure constructed by the City to benefit the property being developed may also be assessed to benefiting properties. Assessments will generally be based upon utilization of those improvements and include all related components, appurtenances and restoration. Assessments will generally be made on a per unit basis or be assessed using existing rate schedules. o Storm sewer main. All costs for construction of storm sewer mains will generally be assessed to benefiting properties. Costs include all related components, appurtenances and restoration. Assessments will generally be made on a per unit basis or be assessed using existing rate schedules. 11 o Storm sewer service laterals. All costs for construction of storm sewer service laterals, including catch basins, storm sewer appurtenances, drainage tile, and sump pump connections, will generally be assessed to benefiting properties. Costs include all related components, appurtenances and restoration, including any work done outside the right-of-way. Assessments will generally be made on a per unit basis or be assessed using existing rate schedules. Rights -of -Way and Easements related to Construction Pursuant to the Statute, the City intends to use special assessments, at their discretion, to finance all or portions of the cost of the acquisition of rights -of -way and easements related to public improvements identified in the Statute. Property owners who dedicate appropriate right-of-way or easements may be exempt from these assessments. If specific right-of-way and/or easement on any specific parcel(s) is/are deemed necessary to the improvement, the costs of acquiring the right-of-way and/or easement, including the cost of dedication of right-of-way or easement by any specific property owner may be assessed as part of the project costs. Rights -of -way and easements related to construction include but are not limited to: ■ Rights -of -Way ■ Construction easements ■ Temporary easements ■ Permanent easements, including o Drainage and utility easements o Other permanent easements o Property acquisitions necessary to the improvement project Zoning Multiplier for Special Assessments The City may, at their discretion, use existing land uses and/or land -use zoning to determine appropriate special assessments. The City may apply a multiplier to existing rates for land uses and/or land -use zoning, other than single or two-family residential. In general, the City intends to use the following existing land use categories and/or land -use zoning to determine special assessments: ■ Single and Two -Family Residential ■ Commercial, Industrial, Institutional and/or Multi -Family Residential ■ Tax Exempt Properties ■ City -owned Properties 12 Deferment of Special Assessments Property owners may defer special assessments using provisions of the Statute and City Policy, including: Statutory deferments. Under separate policy, the City, at its discretion, will generally defer special assessments on homestead property for property owners meeting income guidelines who are either 65 years of age or older or are retired by virtue of a permanent, total disability. Special assessments will be levied, but payment of special assessments will generally be deferred until the death of the owner (if the spouse is not otherwise eligible), the sale, transfer or subdivision of the property, loss of homestead status of the property, or upon a determination by the City Council that immediate or partial payment of the special assessment would pose no hardship. ■ Unimproved and agricultural land. See attached policy. ■ Tax forfeited property. See attached policy. In all cases of deferment, interest builds on the principal amount. If the assessment is activated after a period of ten years, the principal plus interest is compared to the same principal amount adjusted by the cumulative Engineering News Record (ENR) Cost Index over the same period of time, or other selected index, and the lower of the two costs is selected for activation. Assessment Methods In order to implement special assessments, it must be determined that the property has received a benefit from the improvement, the assessment amount does not exceed the benefit received, and the assessment is uniform in relation to similar classes of property within the area assessed. The City intends to use special assessment rates, if applicable, or one of the other commonly used methods to determine costs to be specially assessed: Special Assessment Rates: The City Council may determine the value of various common components of public improvements and establish rates for special assessments. These rates shall be approved by resolution, be included in the City's rate schedule, and be reviewed and approved annually. The City reserves the right to assess using these rates, any other method described in this section, or combinations of them as may be necessary or desirable to meet the intent of the Statute. 13 Front Footage & Adjusted Front Footage: Generally a measurement of the feet of frontage a lot has along an improvement project. The City may utilize adjusted front footage for lots that have irregular shapes. Generally, adjusted front footage is calculated by using the average of the front and rear lot lines, or by using the area of a lot divided by the average area of single and two-family lots. At the City's discretion, corner lots will generally be assessed for the short side of the lot, plus any footage on the long side over 132' in length. This credit only applies to improvements constructed on more than one side of a corner lot within a reasonable time period. The City reserves the right to assess all costs to a corner lot if it is determined that the lot receives additional benefit from an improvement to more than one side of the lot. The City reserves the right to develop an equitable adjusted front footage due to the large variance in the shape of lots and other conditions that may affect measurement of front footage. Per Unit (or Per Lot): Per unit or per lot assessments will apply equally to all parcels of land within an area. Under per unit/per lot assessments, parcels may be adjusted to residential lot equivalents by dividing the area of parcels by the average areas of single and two-family lots. Rates adjusted based on actual land use or land -use zoning may also apply. When lots in an affected area are generally of the same size and/or character, per unit/per lot assessments may be preferred. Area: When it is determined to calculate special assessments using this method, the actual area of parcels lying within the project area shall be used. The City will generally deduct the area of various geographical features, including: public rights -of -way and designated natural waterways, lakes, rivers and wetlands. ■ Fixed Cost: Total project costs are divided by the total number of assessable units on a per lot or per unit basis, including assessable units based on the equivalent number of lots that could be created from any particular parcel. Miscellaneous Considerations Project Cost Determination. Total project costs are determined by adding the assessable costs and City costs. Assessable costs include that portion of public improvement costs that include engineering, constructing, restoring, financing and implementing the public improvement that are determined to be assessable by the City Council. City costs include that portion of public improvement costs that include engineering, constructing, restoring, financing and implementing the public improvement, other than those determined to be assessable by the City Council. Engineering, administration, financing and other project costs are assigned in accordance with the City's approved rate schedule. 14 Funding from sources outside the City. Use of Municipal State Aid funding and funding from other sources, including federal, state, local government or institutional grants will generally defray City costs and will not generally reduce the assessable cost, except in cases where the sum of funding sources exceeds the amount of City cost. Project Expenses. Improvement project expenses will generally be added to all construction costs to establish total project costs. Expenses generally include an applied standard rate identified in the City's rate schedule of construction costs for engineering, project administration, fiscal, legal, and other expenses. Additional expenses may be added, including land acquisition, landscaping and other costs directly relating to construction of the improvement. The City reserves the right to adjust the rate if conditions on improvement projects warrant variation from standard rates. Property Appraisals. Under special circumstances, the City may, at its discretion, call for property appraisals to determine appropriate special assessments. This method will generally not be used in the interest of timeliness and cost-effectiveness. This policy does not grant individual property owners the right to request property appraisals at the City's expense, nor does it guarantee that the City Council will use property appraisals in any circumstance to determine special assessments. Special Assessments on properties abutting roadways that are not owned by the City. Tc maximize funding from outside sources, properties abutting roadways and rights -of -way funded by sources other than the City will generally be assessed for any costs incurred to facilitate the improvement in a manner equitable to properties that would abut City - owned roadways and rights -of -way and/or for improvements not receiving funding from any outside source. Prepayment of Assessments. Property owners may prepay assessments, in accordance with the Statute. The City Council may, at its discretion, authorize partial prepayments of special assessments before assessments are certified to the County Auditor. Extensions of Assessments. While no extensions will generally be granted, the City may, at its discretion, may provide extensions of special assessments on a case -by -case basis. Calculation of Assessment Rolls. Generally, assessment rolls will generally run for 10 years with equal principal payments. For projects with assessments of less than $3,000 principal, the City reserves the right to shorten the payment period. Interest rates will generally be calculated at 1% over the true interest cost of the bond issued to finance the improvement, rounded up to the nearest hundredth of a percent. 15 Re -Assessment Recognizing that various public improvements are perceived to have various life expectancies, the City has, at its discretion, adopted limitations on special assessments for an individual property or groups of properties based on the length of time that has expired since the last time the individual property or groups of properties has been specially assessed for a similar project. In general, the City will use service life expectancies for public improvements unless they are otherwise stated in the resolution ordering the improvement and preparation of plans. For projects of a similar nature, special assessments may be adjusted by multiplying the assessable cost for a property by the period of time that has expired since the last special assessment was made, divided by the improvement project's expected service life. Service lives for common projects include: ■ Street construction and reconstruction: 20 years ■ Water mains, sanitary sewer, and storm sewer construction: 30 years ■ Sidewalks and street rehabilitation: 10 years Current Services Charges. Pursuant to the Statute and City Code, the City intends to use special assessments, at their discretion, to recover unpaid current services charges identified in the Statute, which include but are not limited to: ■ Sidewalk snow and ice removal charges ■ Weed elimination from streets and private property ■ Elimination of public health hazards from private property ■ Installation or repair of water service lines ■ Street sprinkling and dust treatment ■ Trimming and care of trees, and removal of unsound trees ■ Repair of sidewalks and alleys ■ Operation of streetlight systems ■ Operation and maintenance of fire protections systems ■ Abatement of nuisances ■ Removal of obstructions from sightlines at intersections ■ Sump pump recertification ■ Delinquent utility bills 16 Alternatives to Special Assessments Pursuant to the Statute, the City may initiate alternative methods of financing certain public improvements identified in the Statute, which may include: ■ Special Service Districts ■ Housing Improvement Areas ■ Storm Sewer Improvement Districts ■ Sidewalk Improvement Districts Summary The purpose of this Special Assessment Policy is to establish as fair and equitable manner of recovering and distributing the cost of public improvements as is practicable. Disclaimer The City maintains the right to vary from this policy without notice at any time and for any reason determined to be in the best interest of principals set forth in the Statute and the Guide 17 Special Assessments on Tax Delinquent/Tax Forfeited Property This policy is intended to address issues surrounding special assessments on property where taxes are currently delinquent or on property that has been forfeited for failure to pay taxes. This policy is intended to be a guide for the benefit of the City Council, who will decide all questions regarding special assessments on these properties on a case -by -case basis. The City Council retains the right to deviate from this policy where necessary or beneficial to the City. ■ The City has made significant improvements in the City and has assessed some or all of the costs of these improvements to benefiting properties. ■ In some cases, the specially assessed cost of these improvements has not been recovered because the property owner has failed to pay real estate tax obligations and interest has continued to accumulate on the delinquent balances owed for special assessments. ■ While it would be in the public interest to promote the return of tax delinquent and tax forfeited property to the tax rolls, any such return must be weighed against the cost of the improvements. ■ The City Council has determined that a written policy would be helpful for guidance in reaching appropriate decisions on a case -by -case basis. The City Council will decide whether delinquent assessments are reinstated, reduced, or in some manner adjusted to facilitate the return of the property to the tax rolls. Based on the fmdings above, the City Council adopts the following policy related to special assessments on tax delinquent and tax forfeited property. ■ Special assessments on a tax delinquent or tax forfeited property will be reinstated when transactions occur related to the tax delinquent or tax forfeited property. ■ The City Council may, at their discretion, abate or adjust special assessments on properties that are tax delinquent and tax forfeited property according to the following terms and conditions: o The original principal amount of the special assessment will be reinstated. Accrued interest may be adjusted by the cumulative Engineering News Record (ENR) Cost Index over the same period of time, or other selected index, with the lesser of the two costs selected for reinstatement. o The principal balance and calculated accrued interest so determined will bear an interest rate of 7% and be payable in equal installments over a 5-year period. o A written agreement will be entered into by all parities having interest in the property. The agreement will recite that the City is entitled to collect the special assessments, as provided by law or by foreclosure action, at the sole option of the City. ■ Proposed land use of the property will be a factor in whether the City Council abates or adjusts special assessments, but any development of the property or change in use contemplated or agreed to by all parties must be completed within one year of the City Council's decision to abate or adjust special assessments. In Deferral of Special Assessments on Undeveloped Property Deferral of all or portions of special assessments on undeveloped property is allowed by City policy and State Statute. In all cases of deferral, interest builds on the principal amount, but no payment of special assessments is due until assessments are activated. When special assessments are activated during the period when the bond for the improvements is active, there will generally be no adjustment to the special assessment. When the bond for the improvement is no longer active, the City may, at its discretion, adjust accrued interest by cumulative Engineering News Record (ENR) Cost Index over the same period of time, or other selected index, with the lesser of the two costs selected for reinstatement. ■ Agricultural land. Special assessments may be deferred until the land is developed or otherwise utilized for non-agricultural uses. ■ Land outside City limits: Special assessments may be deferred until the land is annexed and/or developed. ■ Newly annexed platted land: Special assessments may be deferred, including: o Lots with certified septic systems: Special assessments, for water and sewer system improvements only, may be deferred. Documentation that the septic system is certified must be provided to the City within 30 days of the Assessment Hearing. Lots must also comply with existing zoning ordinances and all other applicable state and federal laws. Water and sewer services must be installed and assessed at the same time. Assessments will be deferred until a structure is built, the lot is sold, subdivided, improved, until the septic system can no longer be certified, or for a maximum of ten years, whichever occurs first. o Lots with working wells: Special assessments may be deferred until the water system is utilized, or for a maximum of ten years. Water and sewer services must be installed and assessed at the same time. Assessments will be deferred until a structure is built, the lot is sold, subdivided, improved, until the well no longer functions, the septic system can no longer be certified, or for a maximum of ten years, whichever occurs first. o Lots with less than 250' of defined frontage: The City Council may, at its discretion, adjust the minimum lot width or otherwise defer a portion of the assessment for a maximum of ten years. o Lots with 250' or more of defined frontage: The City Council may, at its discretion, defer special assessments on that portion of platted lots with frontage of 250' or more that is determined to be a separate lot that may be developed. Assessments will be deferred on that portion of the lot determined to be a separate lot until the lot is sold, subdivided, or for a maximum of ten years. The City Council may, at its discretion, may adjust the minimum lot width or otherwise defer a portion of the assessment for a maximum of ten years. 19 Sidewalks/Trails/Walkways Policy Overview This City of Hutchinson promotes the installation and use of sidewalks, trails and walkways within the City as part of an effort to be a "Bicycle and Pedestrian Friendly" community. It is the intention of this effort to make it possible and safe for people using the option of walking or bicycling, either for transportation or recreation, to travel safely throughout the City and access schools, recreational facilities, businesses and other points of interest. Construction. Repair and Maintenance Policies According to City Code, Chapter 7, it is the adjacent property owner's responsibility to construct, maintain and repair sidewalks adjacent to their properties. The City of Hutchinson has developed this policy in an effort toward consistent quality, and to provide for periodic review and maintenance of the City's sidewalk network. Under this policy, the City provides services, at its discretion, that may exceed those required by the City Code. This policy and any related action by the City Council or staff are not intended to reduce the responsibility of the adjacent property owner. The City reserves the right to enforce the requirements of the City Code. The City also reserves the right to deviate from this policy at any time and for any reason determined to be in the best interest of the City. Throughout this document, the term `sidewalk' includes sidewalks, trails, walkways and related appurtenances. 1. Priority Criteria: The City will make provisions for sidewalks on or adjacent to public roadways and in public rights -of -way in a systematic manner. Priority is given to routes meeting the following criteria: a) Routes connecting to the Luce Line Trail and major destinations (for example; major employers, downtown business district, business centers, schools, recreational facilities, and other commonly used public facilities). b) Major commercial areas where foot traffic is essential. c) Along major roadways with traffic volumes exceeding 1,000 vehicles per day. d) Other areas indicated by the City. 2. Periodic, On -going Inspections: Inspections of sidewalk conditions are conducted in order to identify and initiate repair and maintenance projects. Inspections can be initiated upon receipt of information from outside sources or be scheduled inspections using City staff. The general policy for prioritizing repair and maintenance projects is as follows: a) Vertical deflections of over 3/4" identified during inspections have the highest priority for repairs. Insofar as is practical, considering budget and time constraints, the City shall have these identified locations repaired during the next repair project. b) Vertical deflections of between %2" and 3/4" identified during periodic inspections are reviewed for inclusion in future repair projects. Locations with these vertical deflections that are not included in the next repair project will be considered for future projects and/or be included in the interim repair procedure. 20 c) Vertical deflections of less than %2" will not generally be included in inspection reports unless the inspector determines that the location has a high potential for exceeding these criteria in the near future. d) Horizontal deflections, pitting and cracking will be analyzed on a case -by -case basis. e) Interim repair procedures, such as grinding, bituminous patching, etc., may be utilized in any situation to improve the safety of the sidewalk before being repaired. These interim repairs are prioritized based on Section 1 criteria and available resources, including staff time, technical ability, funding, etc. 3. Sidewalk Removal: Sidewalks in disrepair that do not connect to other significant sidewalks, and are not on routes identified by the City, may be removed and the right-of-way restored to turf. 4. Installation/Significant Repair Cost: The costs of sidewalk installations and significant repairs within rights -of -way will generally be assigned in the following manner: a) The new construction of sidewalks on routes identified and approved by the City and listed in the Capital Improvement Plan will generally be completed at the City's cost, although the City reserves the right to have the costs assessed to adjacent property owners. b) The entire cost of sidewalk installation, adjacent to properties requesting them, or required by ordinance or agreement to have them, is generally assessed to adjacent property owners. Assessments may be based on adjusted front footage, or in a manner prescribed by the City Council, or by a subdivision agreement. c) The cost of significant repairs or reconstruction is generally the adjacent property owner's responsibility. Significant repairs and reconstruction are generally assessed to adjacent property owners. Assessments are based on adjusted front footage, or in a manner otherwise prescribed by the City Council, or by a subdivision agreement. The City may agree, at its discretion, to pay for any portion of the repair or reconstruction cost. 5. Removal, Maintenance and Minor Repair Cost: The costs of sidewalk removal, maintenance, and minor repairs within rights -of -way will generally be paid for in the following manner: a) Maintenance and minor repairs, in general, will be completed at the cost of the City, although the adjacent property owner remains primarily responsible for this work. Maintenance and minor repairs include the intermittent replacement or repair of single panels or other improvements in which the cost of assessing is determined to be too high. This work is done at the discretion of the City, which maintains the right to assess for repairs. b) Maintenance and minor repairs done for safety reasons, which exceed 33% of the sidewalk frontage area of an adjacent property, may be billed to the property owner upon completion of the repair. Unpaid bills will be assessed to the property owner. c) Adjacent property owners may coordinate replacement of driveway panels or access ways adjacent to the maintenance project. Replacements of driveway panels or access ways will be billed to property owners and unpaid bills will be assessed to the property owner. d) The cost of removing sidewalk, rough grading the area, and providing topsoil and seed is generally an expense of the City. The cost of completing the restoration in disturbed areas, including turf, is generally the property owner's. 21 e) If the City determines that the activities of or negligence of adjacent property owners damaged sidewalks, property owners may complete repairs meeting City specifications at their own expense, if they are inspected and approved by City staff. Otherwise, the entire cost of restoring the sidewalk will be billed to the adjacent property owner. Any unpaid bills will be assessed to the property owner. Snow Removal: It is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks clear for pedestrian travel. There are certain sidewalks, identified by the City, which may receive some snow removal services from City staff and equipment. These services are provided at the City's discretion and do not relieve property owners of their responsibilities. Snow remaining on sidewalks 24 hours after the snow has stopped falling is a public nuisance. Property owners will be notified that their property is in violation. Beginning 12 hours after notification, City crews may clean sidewalks and bill adjacent property owners for that service. Unpaid bills will be certified to the following year's property taxes. 7. Adjacent Property Owner Obligation: It is the responsibility of the adjacent property owner to notify the Public Works department when a sidewalk that is potentially in need of repair is observed. As noted in Section 7.31 of the City Code, "It is the primary responsibility of the owner of property upon which there is abutting sidewalk to keep and maintain such sidewalk in safe and serviceable condition." 22 Description of typical residential street improvement projects: See City rate/fee schedule for costs for typical residential utility improvement projects. Total Street Reconstruction: Total street reconstruction generally includes reconstructing all base, sub -grade, paving, curb & gutter, and storm drainage improvements, including installation of sump water services. Additional assessments will generally be made for new utility services (sanitary sewer, storm sewer, or water) installed to serve properties. Partial Street Reconstruction: Partial street reconstruction generally includes limited improvements to base and sub - grade. Partial reconstructions typically include paving, curb & gutter, and storm drainage improvements, including installation of sump water services. Additional assessments will be made for required utility services (sanitary sewer, storm sewer, or water) installed to serve properties. Installations of utility services are generally not included in partial street reconstructions, except for limited areas (generally no more than 25%) requiring those installations. Street Rehabilitation: Street rehabilitation generally includes full -depth reclamation, limited improvements to base and sub -grade, paving, limited replacement of sidewalk and curb & gutter (generally no more than 25%), and storm drainage improvements, including installation of sump water services. Typically in street rehabilitation projects, sanitary sewer and water services are left in place. In some cases, utility services will be installed to serve properties. In cases where utility services are installed, additional assessments will be made for those services. Mill/Overlay: Mill/overlay projects generally include milling off a portion of the bituminous surface and repaving. Manholes, valves and other structures at the surface may be repaired and adjusted to meet the new surface. In some cases, minor repairs will be made to base, sub - grade, sidewalk, and curb & gutter (generally to more than 10%) in specific areas prior to repaving. Generally mill/overlay projects have no installation of utility services, but minor repairs may be made to utility infrastructure and are generally not assessed. These descriptions are based on typical improvement procedures and construction methods used on typical residential applications. Applicable rates for these improvements are identified in the City's rate schedule and may be modified at any time if additional or unique construction methods or improvement procedures are deemed necessary for specific improvements. 23 Description of typical residential utility improvement projects: See City rate/fee schedule for costs for typical residential utility improvement projects. Water services — Existing Replace existing water service from main to property line during construction or reconstruction project. Sewer services — Existing Replace existing sewer service from main to property line during construction or reconstruction project. Water services — New Tap Install a new service by tapping into an existing PVC water main and extending the service to the property line. Assessments shall include additional costs for restoration of street surface, if required. There may be additions to this rate, if other types of water main are tapped. Sewer services — New Tap Install a new service by tapping an existing PVC sewer main and extending the service to the property line. Assessments shall include additional costs for restoration of street surface, if required. There may be additions to this rate, if other types of sewer main are tapped. These descriptions are based on typical improvement procedures and construction methods used on typical residential applications. 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U) (D CO — N cu O O O O O O O O O O O O O O O O O O O O O O O O O O N L CN a) O O O O O O O O O O O O O O O O O O O O O O O O O O N M C r— r— r— r— r— r— r— N N N N N N N N N N N N N N N N N N N V) N N U) CU Q L Q M 0 qtt 0 LO 0 O� 0 0 M 0 O 0 O— 0 0 N 0 M 0 I 0 LO 0 O� 0 0 M 0 O 0 O— — — N — M — I — LO — O — E — M — N U 0 L) 0 0 0 0 0 0 0 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N C) N — L co d C N d La ca � o T- U U H H HUTCHINSON CITY COUNCIL ci=v�fAa� Request for Board Action 7AL =-ft Summary Review and Approval of the 2017 Audited Comprehensive Annual Financial Agenda Item: Report Department: Finance LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Kyle Meyers Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Kyle Meyers, partner of the accounting firm Abdo Eick & Meyers, will present a summary review of the City's 2017 annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council meeting. Summary financial statements will be printed in the July 25th edition of the Hutchinson Leader and an electronic copy of the audited financial report will be available on the City website. A hard copy of the financial report is available to the public at the Hutchinson library as well as City Center. BOARD ACTION REQUESTED: Approve the 2017 comprehensive annual financial report. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL Cityaf A L� Request for Board Action Resolution Committing Community Improvement fund balance of $3,000,000 for future Agenda Item: Police Facility Expenditures Department: Finance LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 3 License Contingency iN, Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The consensus of the city council at the July 10th workshop was to commit $3,000,000 of Community Improvement fund balance for a future Police facility. By committing these funds, the City is placing a formal, internal constraint on fund balance for specific future expenditures. Once the committed fund balance constraint is imposed, it requires the constraint to be formally removed by the City Council prior to redirecting the funds for other purposes. Why should we commit funds for known, future projects? The Governmental Accounting Standards Board (GASB), created GASB Statement #54 in 2009, which established a hierarchy of fund balance classifications. Here is some information directly from GASB. GASB's research indicated that fund balance is one of the most universally used pieces of governmental information by a very diverse community of users, including municipal analysts at rating agencies, legislators, legislative staff and the media. In general, fund balance is examined as part of an effort to identify resources that are liquid and available to finance a particular activity, program, or project. Municipal analysts, for example, assess a government's ability to call upon ready resources if needed to repay long-term debt. In short, committing fund balance creates a more transparent financial statement, clearly identifying funds that have been set aside for a specific purpose. It also formalizes the current city council's desire for a specific, future project, requiring a majority vote by a future city council to remove the constraint. BOARD ACTION REQUESTED: Approve resolution #14922. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 14922 COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $3,000,000 FOR FUTURE POLICE FACILITY EXPENDITURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the Government Standards Accounting Board (GASP) has issued Statement No. 54 establishing a hierarchy clarifying the constraints that govern how a governmental entity can use amounts reported as fund balance; AND WHEREAS, the City Council is the highest level of decision -making authority, and has the authority to commit, assign, or evaluate existing fund balance classifications and identify the intended uses of committed or assigned funds; AND WHEREAS, the committed fund balance classification reflects amounts subject to internal constraints self-imposed by the City Council; AND WHEREAS, once the committed fund balance constraints are imposed, it requires the constraint to be removed by the City Council prior to redirecting the funds for other purposes; AND WHEREAS, the City Council has determined it will commit $3,000,000 of fund balance from the Community Improvement fund for the year ending December 31, 2018, for the purpose of funding a new police facility. NOW, THEREFORE, be it resolved that the City Council of Hutchinson, Minnesota, in accordance with GASB 54 hereby commits $3,000,000 Community Improvement fund balance for a future policy facility expenditures within that, as indicated by the Committed Fund classification, cannot be used for any purpose other than directed above, unless the City Council adopts another resolution to remove or change the constraint. Adopted by the City Council this 24th day of July 2018. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Project Award for Trail & Parking Improvements (1-10/P18-10) Department: PW/Eng LICENSE SECTION Meeting Date: 7/24/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received four (4) bids (see attached Bid Tabulation) for the Trail & Parking Improvements project letting on Tuesday, June 26th. The apparent low bidder is Duininck Inc. of Prinsburg, MN, with a construction bid of $159,747.20 (approximately 1.5% higher than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2018 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and schedule. The necessary Resolution to award this project is attached, and we recommend approving this Resolution. BOARD ACTION REQUESTED: Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 174,748.00 Total City Cost: $ 174,748.00 Funding Source: Bonding Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14928 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 10/PROJECT NO. 18-10 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Trail & Parking Improvements: 5th Avenue SE Bridge & Elks Park Areas; multi -use trail and on - street parking implementations by construction of grading, aggregate base, concrete curb & gutter, bituminous/concrete surfacing, pavement markings and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Duininck Inc of Prinsburg MN $159,747.20 Barber Construction Inc of St Bonifacius MN $175,596.00 Wm Mueller & Sons Inc of Hamburg MN $198,548.70 Landwehr Construction Inc of St Cloud MN $217,503.11 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $159,747.20 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 24th day of July, 2018. 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Hatten Application Complete Yes Agenda Item Type: Presenter: Daniel T, Hatten Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes I BACKGROUND/EXPLANATION OFAGENDA ITEM: I A background investigation was conducted on Adan Ramirez for the purpose of obtaining a food vendor license in the City of Hutchinson. Adan Ramirez has applied for a license to sell food from a food truck under the name of Taquena Del Buen. Mr Ramirez had applied for and received a license from the City of Hutchinson in 2014 and since that time he has opened a restaurant in the City of Glencoe. Mr. Ramirez does not have a criminal history - it would be my recommendation to issue the food vendor license to Adan Ramirez. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ o_o0 Funding Source: n1a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Gky of l l 1 Hassan Street southeast Hutchinson,MN 55350 (320) 58 7-515 1 /Fax: (320) 234-4240 City of Hutchinson FOOD VENDOR APPLICATION (Pursuant to City Code Section 123) choose ® Mobile food Cart $125.00 ❑ Mobile Food Vehicle $125.00 License Fee: $1 25.00 Date of Application 06/07/2018 Proposed Date off Opening: ' P P g: � ` r7 �� Proposed Date of Ctosing; WL&=e— Applicant Information L.egai Corpora r Name of Bus' aqueria Del Buen Pastor E C Trade Name DaA) Taqueria l�el Buen Pastor Business Telephone Number 320-224-5085 Name of Person Completing Application Adan Ramirez Title Owner Tele hone Number 329-224-5085 E-mail Address taqueriadelhuenpastor@gmail.com Fax Number Cell Phone Number 320-224-5085 MN Sales Tax ID Number, Social Security #, or Individual Tax ID 4: 45-3144406 This is a new business ❑Yes allo If no, state other communities this business has operated: Glencoe Licensed Kitchen Address 921 Desoto Ave Cittyy Glencoe State Zip Code MN 55336 Name of Manager Adan Ramirez Home address 627 Chandler Ave Date of birth 06/03/1961 Type of ownership: ❑sole proprietor DcogLoration ®LLC ❑ artnershi Onon- rofit Date of inco ration: 1007 2011 State of incorporation-, Minnesota List All Owners, Partners and Corporate Members Attach additional sheet ifneces Full Name: First, Middle Last Adan Ramirez Date of Birth 06/03/1961 % of Ownership 100 Telephone Number 320-224-5085 Home Address 627 Chandler Ave City Glencoe State MN Zip Code 55336 Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address city State: Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Have any of the above people been convicted of a crime? DYes ®No If Yes, please provide (or attach) dates and conviction specifics. Business Information List proposed vending sites: Hutchinson Farmers' Market If any of the proposed sites are within 100 feet of a restaurant open while your business is in operation, the restaurant owner must sign below granting consent of the location: Name of Restaurant Printed Name and Signature of owner Name of Restaurant Printed Name and Signature of owner Attach additional consent forms if necessary. If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below granting consent of the location: t .. �ti�N�•n a�^u• �n ... ktf �� !e. it Name of Event Printed Name and Signature of Event KKOnsor Name of Event Printed Name and Signature of Event Sponsor Attach additional consent forms if necessary. IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND IS WITHIN EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE Describe in detail the principal products being sold: Mexican Food List all licenses obtained from the State of Minnesota and provide copies with this application: Food manager license, Restaurant license from the Dept of Health. Have jou ever had a business license denied or revoked by another government entity? ❑Yes ®No If Yes, indicate date of denial/revocation, government agency and reason for denial or revocation. Workers' Compensation Company Policy Number Dates of Coverage -----------Or----------- I certify that I am not required to carry workers' compensation insurance because. ©I am self insured. OI am the sole proprietor and I have no employees. ®I have no employees who are covered by workers' compensation law. Only employees who are specifically exempted by state are not covered by the workers' compensation law. These include spouse, parents, and children regardless of age. All other workers whose work is controllable by the employer must be covered. REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE ATTACHED TO THIS APPLICATION Reference Information continued List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date); Glencoe, MN Sept, 2011 to Current City State Dale(s) afActtvity to r City State Dare(sj ,fRcfevity to City State Daie(s) afActivhy Reference Information continued Provide two names for character references: Francisca Mendoza 320-484-4308 Name Phone Number 840 Century Ave SW Hutchinson MN 55350 Address City State Zip Victor Ramirez 320-282-9061 Name Phone Number 222 Adam Circle Carver MN 55315 Address City state Zip I Checklist (all items must be checked "yes" in order for the application to be processed) The following items need to he completed and/or attached in order for the application to be processed: State of Minnesota license(s): ® yes ❑ no Certificate of insurance: [a yes ❑ no Application completed in full and signed: 1l yes © no Application fee paid in full: ® yes 0 no Consent of restaurant owner/event sponsor: ❑ yes ❑ n❑ WN/A Release of Information completed and signed: ® yes U no 1 hereby certify that the application is true, correct, and accurate. By signing below, i agree that any person operating as a food vendor under this application wiI] fully comply with all provisions of Hutchinson City Code. I fully understand that any person who violates any provision of the Food Vendor Ordinance Section 123 is guilty of a misdemeanor and are grounds for the suspension or revocation of the food vendor license in accordance with Section 123 of the Hutchinson Cit Code. Siginaturd"of Authorized Rep resentalive Adan Ramirez Print Name Date Owner Title NOTE. All applications mast be considered and approved by the Hutchinson 00 CounciL Upon approval by the City Council, a license will be issued to the applicant III POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE CONSPICLOUSLY 625 Robert Street North P.O. Box 64975 AS TO PERSON Environmentai Health Division OR PLACE St. Paul, Minnesota 55164-0975 { (651) 201-4505 Fee Paid: $290,00 r 243 LICENSE NO. FBL-24558-36158 FOR THE OPERATION OF: License Categories: Base Fee - FBL, Hospitality Fee, Mobile Food Unit LICENSE PERIOD: January 1, 2018 THRU December 31, 2015 ISSUED TO: Taqueria Del Buen Pastor 627 Chandler Avenue Glencoe, Minnesota 55336 R License Type(s): Mobile Food Unit County: Mobile Unit I, ESTABLISHMENT NAME: Taqueria Del Buen Pastor 627 Chandler Avenue Glencoe, Minnesota 55336 6P VPOST y�a-�¢MINNESOTA DEPARTMENT of HEALTHRy _vNOT TRANSFERABLE CONSPICUOUSLY 625 Robert Street North, P.O- Box 64975 A5 TO PERSON Environmental Health Division OR PLACE St. Paul, Minnesota 65164-0975 Fee Paid: $590.00 (651) 201-4505 LICENSE NO. FBL-592144455 FOR THE OPERATION OF: 243 License Categories: Base Fee - FBL, Category 3 Establishment, Hospitality Fee LICENSE PERIOD: January 1, 2018 THRU December 31, 2018 ISSUED TO: ESTABLISHMENT NAME: Taqueria Dei Buen Pastor, LLC Taqueria Del Buen Pastor, LLC 627 Chandler Avenue Glencoe, Minnesota 55335 921 Desoto Avenue North Glencoe, Minnesota 55336 License Types), Restaurant County: McLeod ACaRbr i10-� CERTIFICATE OF LIABILITY INSURANCE DATE (MWMXYYYY) - 06/07/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(!es) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s . PRODUCER Co Victor Ramirez Garcia Lake Country Insurance Services LLC PHONE FAX AFC No ExI : 6125629362 JAIC No); 9523143911 1001 Twelve Oaks Center Dr Ste 1012 ADDRESS_ victor{7a Icisageacy,com INSURER(S) AFFORDING COVERAGE NAIL 0 Wayzata MN 55391 INSURER A; OHTO SECURITY INS CO 24082 INSURED RISURER 6 Taqueria Del Buen Pastor LLC INSURER c : 627 Chandler Ave N INSURER D : INSURER E Crtencne MlvT 55336 INSURERF. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUCO TO THE INSUME NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONIDMON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (I WDD MM O LIMITS X COMMERCIAL GENERAL LIABRAY EACH OCCURRENCE S l000000 CLAIMS -MADE � OCCUR RENIED PREMISES (VAMAOEa occurrence] S 300000 is MED EXP (Any one person) S 15000 SI'C PERSONAL & ADV INJURY $ 1000000 A BKS57147951 05/01/2018 05/01 /2019 GEN'L AGGREGATE LIMIT APPLIES PER; GENERAL AGGREGATE S 3000000 POLICY JECCT ❑ LOC PRODUCTS- COMPtOP AGG E 3000000 OTHER: S AUTOMOBILE LIABILITY (Ea "dent) $ 1000000 ANY AUTO BODILY INJURY (Per person) $ A A TOS ONLY AUTOS D BAA57147851 05101120I S D510112019 X BODILY INJURY (Per aocldemt $ HIRED NON-OYYNED AUTOS ONLY AUTOS ONLY (Per acmdenl) $ S UMBRELLA LiAB OCCUR EACH OCCURRENCE $ AGGREGATE $ E]tCE86 LIAB CLAIMS -MADE DED I RETENTtONs $ RKERS COMPENSATION -- -- HD EMPLOYERS' LIABILITY Y NY PROPRIETORIPARTNERIEXECUTNE ❑ FF ICERIM£MBER EXCLUDED? NIA STATUTE ER E.L. EACH ACCIDENT S E.L. DISEASE - EA EMPLOYEE 5 datM In NH) Ins. describe under Ins. OF OPERATIONS baldw E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, AddiNanal Remarks Schedule, may be attachrd It more space Is repuired} CITY OF HUTCHINSON has been added as additional insured as noted in the contract and by policy coverage. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF 1 UTCHTNSON ACCORDANCE WITH THE POLICY PROVISIONS. 131 1-IASSAN STREET SOUTHEAST ^! t*l<nrilrev REPRESENTATrvE HUTCHINSON MN 55350 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD narne and logo are registered marls: of ACORD HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Discussion on City Council Public Engagement Efforts Department: Administration LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Governance Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: One of the topics that came out of our strategic planning session was the desire for more public engagement efforts by the City Council. There were discussions about participating in National Night Out, the County Fair, and in creating City Council blogs. National Night Out is Tuesday, August 7 and the McLeod County Fair is set for August 15-19. The Police Department is currently working on their booth for the fair and wanted to see if the Council would be pursuing anything in this regards. Sergeant Eric Killian is working on National Night Out if anyone is interested in learning more about participating in that event. Staff has also obtained a quote to include a blog page on our website for the Council to use and that would cost us $950. I've attached a copy of that quote for your reference. I just wanted to get these reminders out to keep the topic of public engagement on your radar and on schedule. I wanted to have a discussion on Tuesday on whether or not you needed staff to work on anything in regards to these items. BOARD ACTION REQUESTED: Discussion only. No action required at this time. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: VIVI D I MAG E Kori Sanders Managing Director {P} 320-587-8974 ext 112 {E} kori@vimm.com Web Development / Design / Marketing / Social / Mobile / SEO Proposal Issued: July 17, 2018 Valid to: August 17, 2018 Quote: 1721 City Council Blog Proposal City of Hutchinson \', r ' W -" PROFIT ONLINE °° I MARKETING network filth Scope of Services Addition of a City Council Blog section to the existing City of Hutchinson website City Council Members will access a hidden, password protected page that will have a form for: • Blog Post Title • Blog post content (simple text entry) • Selection of Pre -Determined Category • Image & Attachment Upload (pdf, word docx, etc.) Posts will be routed to a specified email address (Matt Jaunich) for approval prior to post being public. City Council Blog page layout will be designed as pictured below: City Council Blog Blog Title Goes Here m 1pzumdolwzkameu wnsetteturadpisidngellr,zetltla empprincitlitluMut laMreet tlpbre ma®la alyua. Ut enlm a . eNgm uIH r star, rcce tear n[quaecatwpttlatatnen praltlenr, Slog Title Goes Here uem. pare I nuguzaie.lots m 1pzumdelwzkamet mnsedeturatllpiuengells,xedtla a altqua. qulpex ea[omm.mce.nsequaterPcttatlaurellrure tl.lolna nl m reprehenderttlnwluptatevellc rse clllum d.—eu ftW nulls xamexr aer eaaerar wpmaur eort preteeer. Slog Title Goes Here raam.U.r. Ins emporiwc eieumcu�laeaerc er eewpreama�a aliquatlUt enim atlmin mrve 1 yids ngstrud exerchatlgnullamco N6prls nl5W allqulpex ea wmmpdocpnsepuaE.Uu1l.. d Iture d f In reprehenderklnv.luptatevelltesseclllumdol.reeufuglae nulU .memtwptdaot onP.den[. III= Slog Title Goes Here remlpwm tldprertamer, wmeaewratlipoKing Nit, sedtle emporimofitlun[mlahpren tlalpre magaaliqua. ut enim a . eu mgixnuna tgwecet cupltlpte[ncn prpltlent. Slog Title Goes Here remiPw mcmeaat [pPle 111=11111meeaon pre ease Slog Title Goes Here xam.�ee I n6 a,.ap,. re magraakq atlu�entm ®[auaecat cupldatae mpm Sent. �� [ITNv6EeV1tE66u�l..er. xx �m6NK��g'6[ONNIIN�� NR�A[E 1WANi TO ** There will be layout updates made to the News page (https✓/www.ci.hutchinson.mn.us/category/city-news/) at the some time. Layout will change to similar 2 column layout. Existing featured images will be removed. There will not be an author or date displayed on the News page. l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350 Your Investment Add City Council Blog to City of Hutchinson $950 1 $950 Website Total $950 l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350 2 Next Steps 1. Please read the fine print on the following pages to make sure you understand all the details involved with us working together. It's really important to us that everything is transparent and understood from the beginning so that we lay a solid foundation for a great working relationship. 2. If you have any questions at all, please let me know. I'm happy to clarify any points and there may be some items that we can sort out together. I'm committed to finding the best way to work together. 3. Once you feel confident about everything and are ready to move forward, please click the 'sign here' button below. 4. Sign in the box that pops up to make the acceptance official. 5. Once I receive notification of your acceptance, I'll contact you shortly to sort out next steps and get the things rolling. 6. I'll email you a separate copy of the signed contract for your records. 7. If you'd like to speak to me by phone, don't hesitate to call 320-587-8974 ext 112 Kori Sanders Managing Director Tom Kloss City of Hutchinson l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350 3 Fine Print 01•rrrWr�c• ..� • Our obligations under this contract will be fulfilled when any of the following occur: o The project scope is substantially complete, as defined by the specification above (approved by you). o The date is [Project Expiration Date] or later. CHANGES & REVISIONS Because our agreement is based on hourly payment, changes and revisions are considered part of the process. We will keep you up to date on how many hours we're spending. We'll be sure to warn you when the actual hours we spend are exceeding our expectations, so that you can decide where our time is best allocated. WHO OWNS WHAT? • You guarantee that all elements of text, images, and artwork you provide are either owned by you, or that you have permission to use them. We are in no way responsible for anything used on your behalf that you have provided. In the event of any copyright infringement, Vivid Image cannot be held responsible for the use of any text, images, and artwork you have provided. We guarantee that all services, text, images, and artwork we provide are either owned by us or we have the legal rights to use them for your project. All preliminary designs used along the way to the final design will remain the property of Vivid Image. • We are providing a final, print -ready marketing collateral piece or website. There are a lot of individual parts and pieces that can go into creating your project but what we are quoting is the final piece. Due to complex copyright and ownership laws, if there are specific parts that you would like to use in different marketing materials (example: stock photos)just talk to your Account Director about the specifics. There may be additional time and/or fees needed as those parts may not be licensed to you for use on their own. If you are interested in the original design files, talk to your Account Director. As this quote is for the final files, we do reserve the right to bill hourly for compiling and packaging the original files. There may also be additional fees for stock images and artwork depending on copyright laws. PROGRAMMING (IF APPLICABLE) • During the course of the development process, you will likely encounter bugs in the code, and you'll report them to us so we can fix them. This is an unavoidable part of the development process, and as long as we are within the terms of this project's contract, we will treat bug -fixing like all other development, and bill you for the hours we spend. We will provide fixes for any bugs or issues reported within the grace period of 30 days following the date of project completion. Any issues or bug fixes requested after the 30 day grace period will be billable to you. Because of this, you agree to thoroughly check over your project within the 30 day grace period. This quote is good for 30 days. Payment Terms: An invoice for the project will be sent when work is complete. l v } www.vimm.com {P) 320.587.8974 {A) 897 HWY 15 5, Hutchinson, MN 55350 4 HUTCHINSON CITY COUNCIL agfof A Request for Board Action Ls L =-Nz-,7 Agenda Item: g June 2018 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 7/24/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff F1 Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached is the June Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: z 0 U) z F— O co r N L 0 4- M H W W z 0� a� W V z LU F W oa z0N W LPL aw xa W a z a W z W NW LPL co w O Q N m a U Q co O N Q H w Z 7 N M O M M M LO I— LO N I— V IT — KT M 0 0 0— 0= 0 0 M O LO M M am O O I- O LO 00 N LO = 0 0 M O M (6 I- 0) N Ln Ln M am N M M LO N I� M N V 00 M N V — N N O M O M M ITM M I— M O V LO M m I- LO I— M I— M — = M ' (M (4 cr V 0) M Ln co0000I—CF)KTNN LO V N = KT ALI w V O M LO M M M LO N 00 V LO N IT M O N M LO IT V M V N V M LO M LO M LO M M I— M ' Ln = V 00 V I� V � N N V I— O LO O N co N V M = CA M. M O O— V O N O M O LO M M O M O V O O= LO LO O O ' Ln Ln (`') Ln O 0) Ln Ln N O V LO V = = LO M co CO LO 00 M LO V — N N LO M N N 1— M O (`') 00 (O (O O O 00 CF) r— co M = N M (14 N = M M. LO 00 N O O LO M N CA CF) LO I— I— ITCO C) N V LO — ' = ' oo(o=(4 v o�(oNv M N M. N I- Lo CF) r— co ( v- (-A CF) N 00 U T IT KT co N LI co N LO M LO O C N LO IT LO I- O C O LO V O O C O Ln (O (O (4 O C O I— M CF) LO O c M - 00 LO LO M N 00 N IT 00 LO M LO O (I O (7) 00 — CF) O (I M I— M I— V O (C O V 00 V Ln O L( h LO M co N LO O M M O LO M O IT IT IT M O LI O � O— N O C M IT KT KT N0') C I— M CA CF) O L( O — I— O M O d O I— 1— 00 N O C V M M Ln O O = N LO CO LO h 00 LO LO V h IT M M O r— O 00 C O CA IT r— CF) 00 C co 00 00 I— N N C 06 I-� 00 0) N C LO LO I— KT M O c co M 00 M LO LO N 00 N N CA IT 00 — 00 L( I— M M (14 00 d = O (7) C)N C I M Ln Ln (I O) KT LO Cn N LO c O 00 M O = V DIMMEW LO — 00 00 V LO 00 (14 I— M O 00 co C)M ' a �P-�'cr IT CF) LO N O M N I v LO O N w w W c (n = � W > jr � c w I j (n U) (1) w D X w _ E a) (, .g W � 0) X w > LL w w H (n a 0`o E" o c~ (D In U 06 D D O H O w i x (D c �� (� Ii j c (� 0 H z o C U o�sU L- ��I�U (0 �(1)��U 0) (DO (0 0 U) z U O co N O C 4— M H W W z 0� a� W V z LU F W oa z0N W LPL aw xa w a z a W z W NW LPL co W O Q N m LM u I- r- OCF) r- W LO O W W O O M W M O M W LO M F- W V W LO M LO W- O (D co 00 V 1 � V LO V i (O V � V CO V I� V LO V (O V � m � m � M � V � V V M = LO 00 V I� V P� V 00 V (O M (O V (O V 00 V CO M O V LO V V O N (D M (D O LO M LO O (Y) M 0) O O LO W W M W M LO W I- I- O O O= O M N LO I- I- M M W M V N O V W O O (O N 00 I- LO N N V CO LO VCF) I- F-= 00 00 N M N W M W V= LO = M LO M O O V LO 00 O 00 I- 00 N= I- V N 00 I- CF) (O 00 cr V Ln CF) (O Ln LO I- = (O V V CF) = LO Ln CO (`') I- (O = (O C 0 0 (M V (O CO 00 00 V (`') CO N CO V 00 (`') CO G I- G LO (O N V N (4 CO (M O 00 LO O O co co N N= LO = N N co N V LO N N co 00 N N N V = = CO 00 (M N V V O co CF) r- co V V r- 00 O LO r- LO N LO LO I- (O CF) M (Y) O 00 V (Y) N CO M CO m (O LO V r- (Y) V 00 M 00 N 00 M (O M 00 M F- M= LO (D M (D M O h � CO LO ' = O ' CO V O V N O M W O O LO M O M N LO = W V N M V W V N O 00 N CF) V I- O O co N I- (M co 00 Vcr� I- CO cr� = cr I- CO M O O (O N O N M O V 00 LO 00 N I- I- O N N = N O V (M LO V (4 CF) O Cl N V N LO V N W M (O V (O 00 O CO LO LO I- N= O N 00 O 00 LO I- M O N M LO O N M N V N 4T O V I- V O M LO N V i V V V V N V (O V r-: V V V 00 M (`') 00 6 M N M (`') V I-: M (O V ,r-: LO V (O LO (O V Ln V O LO LO LO N N (O co Or-: LO V 4 4T W N = V W = I- CF) LO LO CO I- CO LO I- O 00 I- 00 F- 00 O O LO N O V V 00 N V (O V (O CF) N N = N LO N = (O (Y) (O N LO CO V LO V O LO I- I- (O 00 = CO 00 I- O N 00 CF) OCF) CO 00 N (O I- CF) 1- 00 V= I- V N (O N O CO N I- O LO N N CO W cr Ln (`') (O W M N O1 O (M (M - N Ln O V CF) CF) Ln CF) (O co- Ln co- Ln r- O - (0 N = N N (O LO (D I- 00 N co 00 V I- O N V N (O N 00 M CO V V 00 N N = 0 0 CO CF) LO (O I- Cl) N N O CF) O O I- N N= CO CO 00 LO N = 00 00 (O LO LO = V CF) O 00 O O 00 LO N (D I- 00 CO 00 CF) CO CO CF) CF) I- 00 F- V 00 (O CO 00 O O LO CF) V I- = 0 V 0 V � O CF) CF) = LO 00 00 N LO LO N CO = 00 00 O O CF) CO LO I- 00 V N 00 (O O I- LO (D O O cr V (`') N cr LO V (O (O (`') = cr V O (O I- (O = CO = = N N O N CO Ln (O I- LO N 00 O (O P V (O 00 00 CO V O Ln N (`') LO (O N (O = 00 CF) = V (`') = I- O O V co N CO = LO = CO CO co co V LO N N co C N N N CO = C N N (M M (O E N O P- r- 00 CF) 00 V LO O V O I- r- N V r- LO V LO LO = V= M N W CF) O V O 00 co LO I- V ' N 0 M 0 O CO M 00 N V M V LO V M CF) F- CO N CF) V CO W V I- CF) LO LO == 00 = W (Y) M O O (O V LO M V M N O CO M 00 O L9) O (O N (M 00 (O 00 I- O P-� 00 00 O cr (O 00 I- = cr 00 = 00 (`') O = = I- cr L1 N CF) CF) co (O co (14 I- CF) LO co CO CF) CF) LO N = N V 00 V O N = CF) LO LO CF) LO 00 co 00 LO V N 00 O LO O CF) co 00 I- V LO 00 I- V V I- co r- O 00 O CF) = r- CO CF) (O = CO O 00 V N (O CO V (O 00 = V V O LO (O LO CO CO LO (D O � L9) V V ' F� 00 = F� (O N N O CF) (O 00 LO = N = (O 00 CO O = r� V CF) CO = = h CO = co V CO 00 CO N 00 N (O 00 LO V N CO N O CO V I- 00 00 V CF) (14 O CF) O N (14 CO 00 (O I- CF) CO O 00 N co N W c O CD � D _ is c 0) t— 0 N E D Q W Z W CDU CD c N Q N N W 7 O E 0) (0 C U N (n C: U C _0 N J Q 0) (n CU U '� N E m 0) m H _A U. E 0 L 0 7 m Q- (n U E O - 0) Q N C N 0 oZf (A C 0) 0) i C '� (6 0) m Q j CD U O U O Q D U 0) 0) � 0 C E (6 CD -6 2)A N 0 U N � Q' (B O Q m M CD WCD Q O O O >' O N (A (6 O) O U Q 0) 0) 0) p O) 0) N UC> U U 0) 0) 0) E O- Q (0 U W LL Q J d� U d= W U) LL d W (n d Ir U U d Ir W W CD U Q � LO (O LO M I� OO = M ILO f� C7 Q (U CF) O Lo N co Lo co i O Q W IT N IT IT v N v M O m N N \ Q 0 O O O O I— O O O O O O Lo N N O O O (7) 1— LO LO LO O O O M LO LO O O O co co N LO OO O O O (O O O ti W (`') ' h = N V oo Ln O O O I� O M d N N (7) (O N= O N oO N co O O Q LO M N LO N (p N = M O M (1) m d 3 7 LO V O M N KT OO LO N co Q O OO co KT (O (O =(7) W O J Q CF) V O IT (O I— I— (O 1- � CF) (D 0NO co 0 W co O N V M Q Z N O I— O OO OO KT (7) W ti Q r— W IT O (D 'T[— (D i i i i N N � IT Q W O m N � o 0 W V co h KT OO (7) 0 0 I— O LO O Cl) co W OO LO M = M LO LO O I— CD KT KT O J co ao N (7)== O oo O I— O O M � m Z N N U (O O O O Ln O (O Ln OO � qT U0 N J (7) O `-' r— N N oO N = O Q co M KT M LO I— qT OO Q Q (M M N M 4— M Q m H W N OZ O O O O O O O= 0 0 0 0 0 0 Lo � N LO O LO 0 0 0 KT (O LO O LO OO O NOI-000OOOOO r- h a W Ln V O = = � Ln Ln O Ln Ln oO 0 O w ITqT � 1- N N O N oO N LO R nW/ LL Z CDQ N N (O (O N LO MLU 0 N> ZLU d 1- oO (7) oO 1— QT M= to h M OO LO I— I— KT Cl Z O Q N= M V O I� Ln O M W �N/ LPL (� H � Cl = O O M (C N IL W J (4 N N N LU CL U aO CF) h V N ao IT oo O Z Q co O N LO M LI) LO (O co (14 V CF) co LO 1— N W N � W (M M O O V (O h W N Z (O LO N co (D ILOV LO W NWN LPL V) W w N D W a3 U) 0 W W U) LLIZ D > W w U) Q X W> W i (1) J 0) x M W x J W Q cn > LU Q LL H a� U M c a� p op 0 O O .(> (1)O p W L c ~ (1) 06 U) � io H Z O (A U oU :w F-o 0 00, 0 0 0 0 N M W M LO I— O co N Lo N � M R S U O N co O N CO O LO CF) N r— LO (D LO co (14 CF) W co (O (Y) CO P— � CO CF)Vcoco (O CO CF) V V V CF) LO I— (Y) N = CO o o 0 co co M V N co N co O O N V V (O N O O LO V I— O — O CF) V LO OO LO O N LO C V V CF) (O O o 0 co CF) co O OO OO CF) Ln O I— N N N N OO CF) CF) o 0 O co N O CF) LO co co co N � N N M 63 0 0 0 O O CF) M V O LO r M O O O OO CF) CF) r— (O V N N W N Ef} OO I— W V (O LO O o 0 V M V M V Ln O M O V N oO N N O1 V V O1 � N In O C N (6 U O U N 7 O U c ca o O (D (D � In o J N O 0 � N Q An E O u Liquor Store June 2018 YTD Results Minnesota Sunday liquor sales commenced on July 2, 2017. This is a good opportunity to see the potential impact of Sunday sales by comparing 2018 YTD June sales, which includes Sunday sales, to 2017 YTD June sales, that does not include Sunday sales. The 2018 Customer Count is up 4% and 2018 Total Sales is up 3% when compared to YTD June 2017. While these increases are consistent with the historical data in the bottom table, it doesn't allow us to determine the potential impact of Sunday sales. The tables in the middle of the page show a daily breakdown of customer count and total sales, comparing 2018 year-to-date activity to 2017. As the percentages in red indicate, Monday and Saturday traffic and sales have decreased substantially with the likely shift to Sunday sales. Potentially making the shift seem even larger, there was one more Saturday of sales in the 2018 data than in 2017. While a shift in sales from Saturdays and Mondays to Sunday is evident, we unfortunately cannot determine the true impact of new sales due to Sunday liquor. Regardless, the City decided to be open on Sundays in order to protect our market share. The fact that we are meeting historical increases would indicate that we have achieved that goal. Customer Total Count Sales Liquor Beer Wine Misc YTD June 2018 118,735 $ 2,932,382 $ 991,418 $ 1,436,647 $ 440,453 $ 63,864 YTD June 2017 114,181 2,846,745 959,706 1,404,998 424,156 57,885 % Change 4.0% 3.0% 3.3% 2.3% 3.8% 10.3% YTD Customer Count by Day 2018 2017 % Change Sunday 9,206 - - Monday 12,688 14,027 -9.5% Tuesday 13,106 12,774 2.6% Wednesday 14,612 14,395 1.5% Thursday 18,235 18,501 -1.4% Friday 27,331 28,197 -3.1% Saturday * 23,557 26,287 -10.4% Totals 118,735 114,181 4.0% 26 Saturdays in 2018 vs 25 in 2017 YTD Total Sales by Day 2018 2017 % Change 200,958 - - 321,975 349,920 -8.0% 287,427 292,791 -1.8% 337,899 336,623 0.4% 453,366 453,918 -0.1 % 728,068 742,706 -2.0% 602,689 670,787 -10.2% 2,932,382 2,846,745 3.0% Historical YTD June - % Change from Prior Year Customer Total Count Sales Liquor Beer Wine Misc 2018 4.0% 3.0% 3.3% 2.3% 3.8% 10.3% 2017 1.5% 2.1 % 2.1 % 1.8% 1.9% 11.9% 2016 0.8% 3.9% 3.3% 4.0% 5.4% 3.3% 2015 5.0% 4.7% 5.2% 5.1 % 3.0% 0.7% 2014 2.7% 4.9% 6.2% 5.7% -1.3% 14.6% 2013 -4.2% -1.7% -0.2% -4.6% 6.1 % -13.6% 2012 6.4% 8.2% 6.0% 10.3% 5.9% 10.5% 2011 -2.1 % -1.9% 0.3% -5.1 % 3.8% 4.3% 2010 -0.5% 1.2% 1.4% 0.5% 2.9% 1.9% 2009 3.0% 5.5% 7.6% 4.7% 5.7% -6.6% Average 1.7% 3.0% 3.5% 2.5% 3.7% 3.7% 0 J Z Q 0 tiH Z N Q U ~ Q w O m N N � 0 rO co w J w r_ U C N m U J z L- M Q m H W W Z 0� a� w W co Z CD j W Q N m Z F W oa z0 Q Xa a� W H Q Q co Tm CD w W N z Z W W w co(OO NO I co OOOON I— O V m co i 0 (O i -cr (O CO CO O i 1� i Cc V LO co 00 — IT IT co co (O c O O O 0 0 O LO 0 0 0 0 0 0 L( O Lf) O O O LO M O LO O O O O C O H O ' 0 0 ' O M M N N O O O (`' O V Ln O N r = (O N N O O Ln c 1— = N LO (7) LO (O N N = (O LO O D( 00 LO (O KT = LO N N d M CO = I— IT I-I� M = LO 1— c O= CO O LO O (O � KT KT N (IO 1— = ' = I— ' I-N O KT M ' = ' 6 cr (O (O O V O N 00 N I-� cr d N O O V O = KT O 6 00 co N M N N c N O CO , V IT (D IT 1— N IT IT co co LO ITc (O V 00 O O 0o 00 KT O KT O N O lh LO LO V= I- I— O I— N O N O "IO LO CO ' 00 M ' O (7) 1— 1— 0 0 R 0 Ln N V M N 06 M= Ln I-� O 1— O d 1— O (O 00 M L(.) 00 LO (O 0 0 0( O N co h N M N (I 000 00 O Do0000001r O U) O O O w M O M O O O O O O I— O ' O Lf) ' N M M m I— O O O a O (O O Ln ' O 00 N Ln f O O O L( 00 — V U) O O I— M M= M Lf) 0 0( 00 Lf) M � = LO CO = d co V (O N O O N O (O O (O 00 C 00 CF) V (D (7) h (D a) a) I— r— IX CF) = (O ' = = ' (O LO = (O ' O ' (f V V Ln = N 00 V 0 0 I-� N C O= I— V N Lei N LO 00 V C 00 co (14 N (� CF) LO (O M IT V N 00 M O� (D V� O � LO v KT (D N (O N ' (O ' O CO LO O ' 00 (O co N � LO O cr 00 � (O V (O IT co N INu Cl) M LO N_ O N co O r m R co LO I- 0A w p j ILO S 0A 07 0 O co N LO O O O Q O c O � O � N � •O O N O O O O O L � O L � Q) (p i N •O O O Q 0 0 0 0 0 0 0 I— U')O N O Ln 00 00 N 00 O N N W — m O V N h N V M N O � M O Ln CO N co N 0o O N Lf) (O N " N co I— V M w V N M M M M O O O m m Lf) 'IT N V 00 N Lf) O (O CO Ln = M N O O co O co Lp LO (0 .2 (D N (3 N O a)a) U U N N (1)U -0 � M U Q ? a5 O F O r) w w D V) w 0 W z a� w D_ a C: U) ai ai D z �' a) o z w > D Ir w (n w 06 (1) Ir a1) (1) c Fu.� a1)-- I j W U) a�i 0)x Q X w N j _ � x c? 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U V) U 2 F Z 2 U LL U Q U LL U Q U D U U U U V) U J U W M O LO M R IL IL 0 k ± 0 \ 0 / O /\ �c �k �\ «] §} �0r§ \\ WkWW00 f7 §§//// (f §§2§§2 u �n�n�� 0 \ \ a) uu ®§ §®§ \w §§§§§§ of \ 04 0 Cl) 04 %� ko\ £� �) z LO § § § $ § § § e G z a.\\ k k \ /§ Eka)S§ «o U)£«w�3 zjz -e, �aIL =a§ k § z \ k ( wapLL fwz zf « z. � k�E)(\ e zo \ Z0\�\\/ uZ Cl )k§k\/ §§2g@g $ oozo=o IL h HRA HUTCIIFNS.ON HOUSING ANO REDEVELOPMENT AU711011IrV Regular Board Meeting Tuesday, June 19, 2018, 7:00 AM Minutes 1. CALL TO ORDER.: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen, Eileen Henry, and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 15, 2018 Nikki Williamson moved to approve the Minutes of the regular board meeting as written. Gary Forcier seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $18,607.92 for checks 8935 to 8950. Steve Jensen seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center May 2018 financial statements. Nikki Willemssen seconded and the motion carried unanimously. c. Steve Jensen moved to approve Park Towers operating account payments of $58,222.02 for checks 14308 to 14336 and consideration of approval of Park Towers' security account payment of $114.50 for check number 1568. Nikki Willemssen seconded and the motion carried unanimously. d. Nikki Willemssen moved to approve the March 31, 2018 Park Towers financial statements. Eileen Henry seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% at beginning of month; now filled. b. FYI: Park Towers' June Newsletter. c. Nikki Willemssen moved to approve change order #1 caulking project to install additional weeps. Steve Jensen seconded and the motion carried unanimously. d. Steve Jensen moved to approve the setting of the Public Hearing for September 18, 2018 at 7:30 A.M. for the 2019 Park Towers Annual Plan. Nikki Willemssen seconded and the motion carried unanimously. e. Steve Jensen moved to approve the 2018 CFP Park Towers appliance purchases: refrigerators and ranges from Sears and air conditioners from B & C Plumbing & Heating. Nikki Willemssen seconded and the motion carried unanimously. 5. REVIEW OF 2019 CITY CENTER DRAFT BUDGET Jean Ward reviewed with the Board the 2019 City Center Draft Budget that they will act upon in July. June 19, 2018 Minutes Page 1 of 2 6. CITY COUNCILIHRA WORKSHOP DATE JUNE 26, 2018 AT 4:00 PM TO REVIEW THE 2018 HUTCHINSON WORKFORCE STARTER HOME INITIATIVE APPLICATION TO MHFA IMPACT FUND Jean reviewed with the Board the 2018 Hutchinson Workforce Starter Home Initiative application to MHFA Impact Fund. 7. COMMUNICATIONS a. FYI Nahro Direct News regarding administrative relief for small agencies b. FYI HUD Withdraws Fair Housing Assessment Tool c. FYI Minnesota Housing eNews 2018 Legislative Update d. FYI Highfield Apartments Phase Two Site Plan 8. ADJOURNMENT Nikki Willemssen moved to adjourn and Eileen Henry seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Fogler, Secretary/Treasurer June 19, 2018 Minutes Page 2 of 2