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cp07-24-2018Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320- 587-5 15 1 /Fax 320-234-4240
CITY OF HUTCHINSON
MCLEO❑ COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, July 24, 2018
4.30 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, July 24, 2018, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center,
111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
■ REVIEW 20I7 COMPREHENSIVE ANNUAL FINANCIAL REPORT
Matthew ]anich, City Admo lstrator
DATED: July 20, 2018
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DULY 24, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 10, 2018
(b) Workshop of July 10, 2018
(c) Special Meeting with Hutchinson Utilities Commission on June 27, 2018
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14919 — Resolution Regarding the Support of a
Job Creation Fund Application on Behalf of Warrior Manufacturing
(b) Consideration for Approval of Resolution No. 14920 — Resolution Calling for a Public Hearing
by the City Council on August 28, 2018, at 6:00 p.m. on the Proposed Adoption of a
Modification to the Development Program for Development District No. 4 and the Proposed
Establishment of Tax Increment Financing District No. 4-20 Therein and the Adoption of a Tax
Increment Financing Plan Therefor as it Relates to Warrior Manufacturing
(c) Consideration for Approval of Resolution No. 14921 — Resolution Transferring From
Community Improvement Fund to the General Fund
CITY COUNCIL AGENDA JULY 24, 2018
(d) Consideration for Approval of Revestment Agreement with Hutchinson Technology, Inc.
(e) Consideration for Approval of Annual Caterer's Permit for J&N Schlagel Enterprises II
(f) Consideration for Approval of Trunk Hwy 15 (Main Street) — 2nd Avenue North to 5d' Avenue
South Intersection Control Evaluation Report
(g) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies
(h) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Arts &
Crafts Festival
(i) Consideration for Approval of Street Closure for HOMES "Party in the Park" Event on July 28,
2018
(j) Appointment of Matt Cheney to Hutchinson Utilities Commission to December 2022
(k) Consideration for Approval of Items for City Alley 917 Improvements Project (Letting No. 7,
Project No. 18-07)
1. Resolution No. 14923 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 14924 - Resolution for Hearing on Proposed Assessment
(1) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. ASSESSMENT HEARING FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT
LETTING NO. 1, PROJECT NO. 18-01)
a) Approve/Deny Resolution No. 14925 - Resolution Adopting Assessment
10. ASSESSMENT HEARING AND PROJECT AWARD FOR 2018 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 4, PROJECT NO. 18-04)
(a) Resolution No. 14926 - Resolution Adopting Assessment
(b) Resolution No. 14927 - Resolution Accepting Bid and Awarding Contract
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
11. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE
12. REVIEW OF WATER AND SEWER RATE STUDY PROFESSIONAL SERVICES
AGREEMENT WITH SEH INC.
13. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION STREETSCAPING
PRELIMINARY DESIGN FEEDBACK
14. REVIEW OF CITY ALLEY SPECIAL ASSESSMENT POLICY
2
CITY COUNCIL AGENDA JULY 24, 2018
15. DISCUSSION OF CENTURY AVENUE COURT APARTMENTS DEFERRED ASSESSMENTS
UNFINISHED BUSINESS
NEW BUSINESS
16. SUMMARY REVIEW AND APPROVE/DENY 2017 AUDITED COMPREHENSIVE ANNUAL
FINANCIAL REPORT
17. APPROVE/DENY RESOLUTION NO. 14922 — RESOLUTION COMMITTING COMMUNITY
IMPROVEMENT FUND BALANCE OF $3,000,000 FOR FUTURE POLICE FACILITY
EXPENDITURES
18. APPROVE/DENY PROJECT AWARD FOR TRAIL AND PARKING IMPROVEMENTS
LETTING NO. 10, PROJECT NO. 18-10)
a) Resolution No. 14928 - Resolution Accepting Bid and Awarding Contract
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
19. DISCUSSION ON CITY COUNCIL PUBLIC ENGAGEMENT EFFORTS
20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for June 2018
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 19, 2018
NHSCELLANEOUS
21. STAFF UPDATES
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, DULY 10, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook,
Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Amber
Donley, Assistant City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Cook noted a celebration was held last evening at Northwoods Park in recognition
of the $10,000 Twins Foundation grant that was received for ballfield improvements
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he wil be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 26, 2018
(b) Workshop of June 26, 2018
(c) Special Meeting of July 2, 2018
Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14914 — Resolution to Sell at Auction Surplus
Property (Police Vehicles)
(b) Consideration for Approval of Resolution No. 14915 - Resolution Appointing Election Judges
CITY COUNCIL MINUTES JULY 10, 2018
for Primary and General Elections
(c) Consideration for Approval of Resolution No. 14918 — Resolution Appointing Directors to the
LOGIS Board
(d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on
August 28, 2018, at Main Street Sports Bar
(e) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County
Fair Association on August 15, 2018, and a Temporary Liquor License to McLeod County Fair
Association from August 16 — 19, 2018
(f) Consideration for Approval of Revising 2018 Fee Schedule Related to Telecommunications and
Right -of -Way
(g) Claims, Appropriations and Contract Payments — Register A
Item 7(f) was pulled for separate discussion.
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the exception of
the
item noted above. Motion carried unanimously.
Item 7(f) had further discussion. Matt Jaunich, City Administrator, explained that the
telecommunications ordinance speaks about an escrow fee. Although the City does not currently
charge an escrow fee, it was suggested that it be included on the fee schedule in case the City
ever gets to a point that it would want to begin collection of such. A revised fee schedule was
distributed with the noted addition.
Motion by Cook, second by Christensen, to approve Item 7(f). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda
IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 18-788 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF
CONSTRUCTION DURING THE 2N�D AVENUE SE BRIDGE REPLACEMENT PROJECT
(SECOND READING AND ADOPTION)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that no changes have
been made to the ordinance since the first reading. The request is that construction hours may begin
at 6:00 a.m. seven days per week for the project duration. The project is scheduled to be completed
2
CITY COUNCIL MINUTES JULY 10, 2018
by August 24, 2018.
Motion by Christensen, second by Cook, to approve second reading and adoption of Ordinance No.
18-788. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY COMPLETION OF SCHEMATIC DESIGN FOR NEW POLICE STATION
AND REMODEL/RECONFIGURATION OF FIRE STATION BY WOLD ARCHITECTS AND
ENGINEERS
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that before the
Council for consideration is to approve moving forward with a schematic design for a new police
station and remodel/reconfiguration of the fire station. After further consideration, staff is
recommending that Wold not move forward with a schematic of a remodel/reconfiguration of the
fire station at this time due to no immediate needs of the fire department. If upon further study it is
learned that the fire station should be included in further plans, it will be considered at that time.
Staff is recommending that this phase of the project not exceed $75,000.
Motion by Cook, second by Forcier, to approve completion of schematic design for new police
station not in excess of $75,000 by Wold Architects and Engineers. Cook noted that using hospital
money for the police station improvements does reduce tax impacts down the road for citizens,
however some tax dollars will most likely be used for this project. Cook noted that the benefits of a
new facility really need to be shared with the community. The schematic is anticipated to be
completed in November 2018 so that more specific sites for a police station can be discussed in early
2019. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from May 21, 2018
b) Liquor Hutch Quarterly Report
NHSCELLANEOUS
12. STAFF UPDATES
John Paulson, Environmental Manager, noted that the beaver dam that had been built in a local storm
retention pond has been removed.
Kent Exner —Mr. Exner provided project updates: Century Avenue improvement project started this
week, staff is keeping watch on the Freemont Avenue/Hwy 15 South intersection due to the closure of
Century Avenue. The Jefferson Street/Century Avenue intersection should not be affected with the
construction work being done on Century Avenue. 2nd Avenue bridge project is moving forward. Seal
coating project is scheduled to begin on July 17d' and finish July 19 . Alley 917 bids will be opened
this Thursday, July 12d'. Northeast ring road study is being explored with a potential consultant and
staff will be delaying the project for a year to gain adequate public input and address wetlands and
other issues, along with an origin destination analysis. Glencoe Corridor Study — Glencoe and McLeod
County working with MnDOT to study Hwy 22 Corridor through Glencoe, including traffic dynamics
of Hwy 212 and studying jurisdictional dynamics of the county roadways that travel through the City of
Glencoe. District 8 Bike Plan getting finalized within the next few months.
CITY COUNCIL MINUTES JULY 10, 2018
Matt Jaunich — Council workshop on July 2e to review audit report; staff is working on setting joint
meeting with EDA; Cook spoke about having a joint meeting with Planning Commission and touring
projects in the City — Jaunich will speak with the planning director regarding this; groundbreaking
ceremony being held tomorrow on Century Courts Apartments development at 1:00 p.m.
13. COUNCIL/MAYOR UPDATE
John Lofdahl - First build day for Habitat for Humanity home on Momingside Drive will begin
tomorrow; Music in the Park last night along with a movie — same event will be held on August 6t';
He asked if anyone is interested in volunteering at the State Fair for GreenSteps on a Stick. The
booth is in the Eco Experience building and four volunteers are needed.
Steve Cook — Cook noted that RiverSong is this weekend. He also sought clarification from Kent
Exner on the stakes for the trail by the 5 Avenue bridge, right next to Ranch Avenue. Exner noted
they are offset and do not indicate an edge.
Chad Czmowski — Czmowski stated that a citizen asked him about the crossing by Cash Wise
across South Grade Road and asked if a light could be installed at the crosswalk. Exner noted that a
grant has been obtained which includes installation of pedestrian crossing signs in this area,
however a study/design is being conducted which may include a mini roundabout at the Cash Wise
intersection along with moving the pedestrian crossing area and lights/signs. The design should be
coming before Resource Allocation Committee in the near future.
Mary Christensen — Christensen asked about the fountains that are not currently functioning. Matt
Jaunich noted that the fountain in Library Square is being worked on and should be completed by
the end of July. Kent Exner stated that the Crow River fountain is having an electrical connection
issue and is being studied by various electricians. Christensen also noted that she and staff
members had toured Cobblestone Inn and it is very nice with a great view of the City on the upper
floors. They are targeting opening in September.
Gary Forcier — Mayor Forcier noted that he saw some wrapped electrical boxes on vacation in
South Dakota and they looked very nice; He also noted that he was at the aquatic center the other
day and spoke to many users from quite a distance that were there just for the aquatic park
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 6:20 p.m. Motion carried unanimously.
.19
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, JULY 10, 2018, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
Call to Order
Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook,
Chad Czmowski and John Lofdahl. Others present were Matt Jaunich, City Administrator and
other city directors.
DISCUSSION/REVIEW ITEMS
1. Discussion of Use of Hospital Money
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed that in
April the City received a $6.2 million payment from Hutchinson Health as a payoff of their lease.
The money has been sitting in an investment fund and accruing favorable interest. The money is
currently designated in the community improvement fund but is not designated towards any
specific projects. After using $260,624 of the money to account for the City's 2018 hospital lease
payment and receiving approximately $24,352 in investment interest, the current balance sits at
$5,963,728.
The City's revenue policy states that non -recurring revenues or one-time payments like this
hospital money "shall not be used to fund ongoing programs or operations of the City". The
policy further states that these types of funds "should be used to build reserves or for projects that
will result in long-term operating cost savings". The workshop today is an opportunity for
Council to give staff direction on where to allocate these funds. To assist discussion, staff has
identified five potential uses for these funds: 1. Spend monies on City Council approved
projects; 2. Use some of the funds to replenish General Fund reserves; 3. Use some of the funds
to build the Community Improvement Fund, Capital Projects Fund, and/or Public Sites Fund; 4.
Invest long-term and utilize the investment earnings in the Capital Projects fund or other city
fund; 5. Combination of Options 1-4.
Council Member Cook suggested using funds for development of athletic fields at the City
property northeast of town or elsewhere, river dredging, wayfnding signage and public safety
facility.
Mr. Jaunich noted that development of athletic fields will depend largely on plans of the schools.
Cook suggested that even if the fields aren't developed on the property northeast of town
previously purchased from the Bernhagen family, perhaps future fields developed could still
recognize the Bernhagens in some fashion.
Jaunich noted that staff is not asking the Council for definite decisions this evening from the
Council on specific amounts of funds designated for specific projects, but rather more of a
general direction on where they would like to see funds allocated.
Jaunich spoke about the public safety facility improvements that have been discussed. Jaunich
shared that after staff further reviewed plans for improvements, their recommendation is not to
move forward with improvements to the fire department at this time. This recommendation is
mainly because the fire station is in very solid shape and doesn't necessarily need improvements
in the short-term and no changes of any kind are really needed for 10-15 years. However, the
police department is in need of improvements sooner than later. Jaunich did note that as
discussions proceed with the architects and engineers and Council and more sense is made of the
fire department being included with the police department, staff would of course then consider
pulling the fire department back into the plan.
Mayor Forcier expressed that focus should be spent on improvements to the police station and he
would also like some focus put on improvements to the Recreation Center. Jaunich noted that as
part of the master park plan, he is certain there will be suggested improvements to the Recreation
Center.
Lofdahl spoke of the sunset on the local sales tax for the water/wastewater debt. He asked if
perhaps when that money is sunset, perhaps a new local sales tax should be consider for
Recreation Center and other public uses.
Christensen feels the funds should be used for improvements to the police station.
Lofdahl expressed he doesn't feel if the entire amount should be sent on the police station, but
first look at potential sites. Cook spoke about purchasing of the State Theater and using it for the
Arts Center and other activities.
Jaunich spoke about heavy equipment needs and the Ameresco project.
Jaunich noted that he can tell the Council would like the hospital money put towards the police
station improvements, but not necessarily all of the hospital money. Jaunich spoke about
committing funds and assigning funds. Committing funds is done by Resolution and is more
formal.
Jaunich noted that the intention of staff is that within a year a site for the police station is
identified and hopefully purchased. Cook offered out a potential site of the old medical clinic on
Franklin Street. He spoke of some advantages to this potential site.
Morgan Baum — Ms. Baum expressed that she feels that the safety of the community along with
being healthy and economically -viable. She feels that the use of funds towards the police station
are important, along with health -improvements for indoor facilities as well as mental
health/public health facilities uses.
Hanneman agreed with use of funds for a community center or an indoor facility for use in the
winter for health/fitness options.
Jaunich spoke of the study completed in 2012 that was regarding an indoor facility and at that
time the cost was $16 million.
Baum noted that she hears from people that the money should be used in the general budget and
just lower taxes. She feels that it is important that the Council inform residents that by using the
monies on projects, it essentially does keep taxes down so that those funds don't have to be used
for projects.
Andy Reid spoke about investment options including the money market and CDs.
Jaunich — does Council want to commit any of the hospital money? If not, it will stay assigned in
the community improvement fund and earn investment earnings. Put money into reserve fund?
Lofdahl would like to see $2-3 million committed to the police station improvements. Cook - $3
million to PD, transfer $500,000 to reserves and leave rest in community improvement fund.
Czmowski, Christensen and Forcier all agreed with committing $3 million to police station
improvements. Jaunich noted that a Resolution will be before the Council at a future meeting.
Cook spoke about state grants available to aid in daycare costs. Cook asked if that is something
to look into. Jaunich asked if a "study" needs to be completed on daycare needs. Jaunich will
pose that to the business community.
Motion by Czmowski, second by Christensen, to adjourn at 5:10 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
MINUTES
Special Joint Meeting
Hutchinson Utilities Commission/Hutchinson City Council
Wednesday, June 27, 2018
Call to order — 3:45 p.m.
Mayor Gary Forcier called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner
Mark Girard; Commissioner Don Martinez; Council Member Steve Cook, Council Member
Mary Christensen, Council Member Chad Czmowski. Staff present: General Manger
Jeremy Carter; Matt Jaunich, City Administrator; Jared Martig, HUC Finance Manager.
The purpose of the special meeting is to have further discussions on the Cost of Service
(COS) Study.
Matt Jaunich, City Administrator, reviewed the purpose of meeting and handed it over to
Jeremy Carter, General Manager.
Jeremy Carter, General Manger, presented before the Council. Mr. Carter reviewed the
COS Study and the Commissioners goals to be achieved. This process started a year
ago, looking at HUC's basic classifications and costs to run the utilities. HUC brought in
Dan Kashbohm from Utility Financial Solutions to take an unbiased look at the utilities
cost structure and revenue requirements. There are five objectives of the COS study 1)
Validate if HUC is in good financial position over the next five years. 2) What are HUC's
revenue requirements for 2018; is HUC generating a proper Rate of Return (ROR). 3)
Identify cross -subsidies that may exist between rate classes; is each class picking up
their fair share 4) Received recommendations on rate adjustments needed to meet
targeted revenue requirements and 5) Identify the appropriate monthly customer charge
for each customer class; what is the cost break down from minimum system requirement,
meter staff and customer service to maintain the line. GM Carter spoke about the Cost
and Rate Components. There are Distribution Costs and Power Supply Costs. Within
Distribution Costs are Minimum System Requirements and Demand Costs. Within Power
Supply Costs, there are Transmission and Commodities. HUC is stable and does not
need to raise rates; however, a restructure is recommended to properly align the rate
components with the cost components. The goals of HUC are to 1) Keep HUC Revenue
Neutral 2) Better align the rate components with cost components; by creating better
revenue stability and ensuring each customer is paying their fair share of a minimum
system. 3) Start balancing out customer class subsidies; this can be accomplished by
the recommended glide paths. Commission decided to a 6-year glide path for the Electric
Division and a 9-year glide path for the Natural Gas Division and 4) Continue to monitor
HUC's rates and rate structures more frequently; this will be accomplished by continuing
rate structure changes every few years.
Council members raised questions about the effect of the citizens' bills. GM Carter noted
the fixed charge is increasing but the subsequent energy charge is decreasing to balance
out a customer's bill. In addition, some of the citizen analysis did not include the demand
charge, which is a component of the monthly fixed charge for the larger customers.
Council Member Cook mentioned debt coverage.
GM Carter stated that HUC wants to be conservative, but is not worried about debt
coverage in the next couple of years on the Gas Division side because of a potential
project that may or may not happen. From the Rate of Return industry standpoint, for
Natural Gas and Electric we want to achieve 5-7%; we are above that rate of return on
the Natural Gas side but not Electric side. When the organization is looked at as a whole,
the Rate of Return is met. HUC does not foresee replacing a couple of major assets in
town, units 1 & 9 account for a large portion of depreciation that may not be applicable
for the community of Hutchinson in the long-term future. HUC is able to maximize assets
and generate revenue. HUC has many different revenues coming in.
Discussions were held about industry changes and renewables. GM Carter noted that
with technology advancing it is becoming better every day.
Council members raised questions about the fixed charges. Is there a goal, if the fixed
charge goes up and becomes the predominate cost will this hurt fixed income customers.
GM Carter noted a goal for the COS would be to grow to a rate of $14.00, or even if the
COS would move into the 20-25% range. Around the area, Staff is seeing a range of 40-
50%. Commissioners and Staff talked about low-income residents wanting renewables,
this should not discourage renewables. The Commissioners and Staff understand the
concerns; however, the majority of a customer's bill will still be related to energy usage.
Increasing rates is not the goal out of the COS Study; HUC wants to move towards
creating more equitability between classes and balancing the revenue components with
the cost components.
Commissioner Mark Girard left the meeting at 4:33pm.
Council Member Cook pointed out that there has not been a rate increase since 2006.
John Webster attended the meeting at 4:35pm.
Mayor Gary Forcier inquired if HUC tracks power outages. GM Carter stated that Staff
tracks the number of outages along with the duration of the outage. HUC received
national recognition for achieving exceptional electric reliability in 2017 from the American
Public Power Association (APPA). APPA is a trade group that represents more than
2,000 not -for profit, community -owned electric utilities.
GM Carter asked for additional thoughts or concerns.
City Administrator Matt Jaunich looked to the Mayor and Council and added per our city
charter the only act to be taken is to veto if chosen, the council does not have to take
acceptance.
Council Member Cook would like to officially take action and show the support for the
Commission.
Motion by Czmowski, second by Christensen, to adjourn at 4:43 p.m. Motion carried
unanimously.
ATTEST:
Matt Jaunich, City Administrator
Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: RESOLUTON OF SUPPORT FOR APPLICATION TO JOB CREATION FUND
Department: EDA
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: none
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is requesting that the City Council consider adoption of a resolution of support to apply to the Minnesota
Department of Employment & Economic Development for business assistance funding through the Job Creation Fund
Fund (JCF) program on behalf of Warrior Manufacturing.
This funding would be used to encourage and assist Warrior Manufacturing with expanding business operations in the
City of Hutchinson, leading to significant job creation.
Since Warrior first established operations in Hutchinson in 2007 they have created more than 75 jobs with an average
wage of more than $22 / hour.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Attached resolution.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14919
RESOLUTION REGARDING THE SUPPORT OF A
JOB CREATION FUND APPLICATION ON BEHALF OF WARRIOR MANUFACTURING
WHEREAS, the City of Hutchinson, Minnesota (the "City'), desires to assist WARRIOR
MANUFACTURING, a Corporation, which is proposing to expand operations in the City; and,
WHEREAS, the City of Hutchinson understands that WARRIOR MANUFACTURING, through and
with the support of the City, intends to submit to the Minnesota Department of Employment and
Economic Development an application for an award and/or rebate from the Job Creation Fund
Program; and,
WHEREAS, the City of Hutchinson held a city council meeting on July 24, 2018, to consider this
matter.
NOW, THEREFORE, BE IT RESOLVED that, after due consideration, the Mayor and City
Administrator of the City of Hutchinson, Minnesota, hereby express their approval of the project
proposed by WARRIOR MANUFACTURING and its application for an award and/or rebate from
the Job Creation Fund Program.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson
on July 24, 2018.
Mayor, Gary Forcier
ATTEST:
City Administrator, Matt Jaunich
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL 06
Department: EDA
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Warrior Manufacturing is considering an expansion of their facility here in Hutchinson.
To assist with this project, and make Hutchinson economically competitive with potential sites in Nebraska and North
Dakota, the EDA is proposing that an Economic Development Tax Increment Financing (TIF) District be created to
help offset certain project costs.
The TIF District would reimburse the Warrior Mfg for certain costs related to site work, utilities, parking lots, driveways,
landscaping and lighting.
Since coming to Hutchinson in 2007 Warrior Manufacturing has created more than 75 jobs paying more than $22 /
hour, exclusive of benefits.
The expansion will result in additional job creation and (over time) and expanded tax base for the community.
The first step in establishing the TIF District is to call for a public hearing, which is being proposed for August 28, 2018
At the public hearing, staff will provide detailed information on the project, the proposed TIF District, what costs would
be covered and so forth.
The EDA Board HAS reviewed this proposal and are recommending approval.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Attached resolution.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
RESOLUTION NO. 14920
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL
ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE
DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND
THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING
DISTRICT NO. 4-20 THEREIN AND THE ADOPTION OF A TAX INCREMENT
FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Public Hearing. This Council shall meet on August 28, 2018, at approximately 6:00
P.M., to hold a public hearing on the proposed adoption of a Modification to the Development Program
for Development District No. 4 (the "Development Program Modification"), the proposed establishment
of Tax Increment Financing District No. 4-20 ("TIF District No. 4-20"), an economic development
district, and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the
Development Program Modification and the TIF Plan are referred to collectively herein as the "Program
Modification and TIF Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124
to 469.133, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the
development and redevelopment of certain designated areas within the City; and
Section 2. Notice of Public Hearing Filing of Program Modification and TIF Plan. City staff is
authorized and directed to work with Ehlers & Associates, Inc., to prepare the Program Modification and
TIF Plan for TIF District No. 4-20 and to forward documents to the appropriate taxing jurisdictions
including McLeod County and Hutchinson Independent School District No. 423. The City Administrator
is authorized and directed to cause notice of the hearing, together with an appropriate map as required by
law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30,
days prior to August 28, 2018, and to place a copy of the Program Modification and TIF Plan on file in
the City Administrator's office at City Hall and to make such copy available for inspection by the public.
Dated: July 24, 2018
Adopted:
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL Cityaf
A� L�
Request for Board Action 7S
Resolution Transferring from Community Improvement fund to the General fund
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 1
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The consensus of the city council at the July 10th workshop was to transfer $500,000 of hospital monies from the
Community Improvement fund to the General fund to build reserves.
Our General fund balance has dropped from 60% in 2015 to 52% in 2017. The decrease was due to the planned use
of $1,000,000 of General fund reserves to help finance the construction of the aquatic center in 2016 and 2017. After
the 2018 transfer of $400,000 to a new special revenue fund for the Tree Disease Infestation and Mitigation plan, I
anticipate the fund balance to drop to 49%. The proposed $500,000 transfer should result in a General fund balance
of 51 % to 52% by the end of 2018. Factors that may have an impact on my estimate include the actual 2018 results
(surplus or deficit) and the approved 2019 budgeted expense increase.
To explain a little further, the fund balance % is determined by dividing the year-end fund balance by next year's
budgeted total expenditures. The two factors affecting this percentage is the actual operating results and the next
year's budgeted expenditures. Our fund balance % grew during the years when we held budgeted expenditures flat
and realized surpluses of 2% to 4% in the General fund. We have seen the opposite happen in recent years where
budgeted expenditures are growing at a higher percentage than we realize in operational surplus. For this reason, I
don't anticipate much growth in our fund balance % until such time as our surpluses out -pace expenditures on a
percentage increase basis.
BOARD ACTION REQUESTED:
Approve resolution #14921.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 14921
TRANSFERRING FROM COMMUNITY IMPROVEMENT FUND
TO THE GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the City of Hutchinson's Financial Management Plan states that it will maintain
an unrestricted fund balance in the General fund of an amount not less than
40% of the next year's General fund budgeted expenditures, and
WHEREAS, the City's General fund balance is projected to be below 50% at year end.
THAT, $500,000 is hereby transferred from the Community Improvement Fund to the
General Fund, with the Hutchinson Health monies received in March 2018
as the source of transferred funds.
THAT, said transfers are hereby effective and apply to the 2018 fiscal year.
Adopted by the City Council this 24th day of July 2018.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: CONSIDERATION OF REVESTMENT AGREEMENT WITH HUTCHINSON TEI�
Department: EDA
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: none
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City is working with Uponor and Hutchinson Technology, Inc. on the conversion of HTI's Hwy 7 driveway to a
public street. This street would serve Uponor, HTI and future businesses in that area.
A portion of the needed right-of-way is currently in the township and needs to be annexed to the City. HTI has agreed
to petition for annexation and convey the land to the City. Before they do that however they want assurance that the
land would be returned to them if the project didn't take place.
The Revestment Agreement (ATTACHED) states that if construction of the proposed public street does not begin
within two years of signing, the City will deed the right-of-way back to HTI.
The agreement has been reviewed by the City Attorney and he has no concerns.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Revestment Agreement and Authority to Sign
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVESTMENT AGREEMENT
This Agreement is dated for reference purposes and effective as of July ,
2018, by and between the City of Hutchinson, a municipal corporation and political subdivision
of the State of Minnesota (the "City") and Hutchinson Technology Incorporated., a Minnesota
corporation (the "Company").
RECITALS
WHEREAS, the Company currently owns that certain real property shown as Parcel 1 and
Parcel 3 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14 on Exhibit A
attached hereto (the "Pro e ");
WHEREAS, the City desires to develop the Property into a public street. Such street and
all improvements ancillary thereto, are herein collectively referred to as the "Public
Improvements
NOW THEREFORE, the parties do hereby covenant and agree as follows:
ARTCLEI
REVESTING TITLE
Section 1.1 Revesting Title in Company. In the event that subsequent to conveyance of
the Property by the Company to the City, the City shall fail to begin construction of the Public
Improvements within two (2) years of the date of this Agreement, then the Company shall have
the right to re-enter and take possession of the Property and the estate conveyed by deed to the
City shall be terminated and revested in the Company .
Upon such revesting the City shall execute and deliver a quit claim deed to the Company
for the Property.
ARTICLE II
NHSCELLENEOUS
Section 2.1 Severability. If any term or provision of this Revestment Agreement shall
to any extent be invalid or unenforceable, the remainder of this Agreement shall be valid and
enforced to the full extent permitted by law.
Section 2.2 Governing. This Revestment Agreement shall be governed by,
enforced and construed under the laws and regulations of the State of Minnesota.
Section 2.3 Successors and Assigns. Each of the covenants, provisions, terms and
agreements of this Revestment Agreement shall inure to the benefit of and be binding upon the
respective heirs, executors, and administrators, successors and assigns of City and Company.
Section 2.4 Entire Agreement. This Revestment Agreement constitutes the entire
agreement between City and Company and shall supersede all previous communications,
understandings and representations, whether oral or written. Amendments hereto shall not be valid
unless in writing and signed by both parties.
Section 2.5 Time of the Essence. Time is of the essence in this Agreement.
EXECUTED ON: HUTCHINSON TECHNOLOGY
INCORPORATED
This day of , 2018
EXECUTED ON:
This day of , 2018
By:
Name:
Its:
CITY OF HUTCHINSON
By:
Name:
Its: Mayor
By:
Name:
Its: City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Annual Caterer's Permit - J&N Schlagel Enterprise II Ltd.
Department: Administration
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
J&N Schlagel Enterprise II Ltd. has submitted an annual caterer's permit application into Administration for review and
processing. The applicant would like to provide liquor catering services in the City on multiple dates for the remainder
of the year. The applicant meets statutory requirements and City requirements to hold a caterer's license.
BOARD ACTION REQUESTED:
Approve annual caterer's permit to J&N Schlagel Enterprise II Ltd.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I i Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-51511Fax: (320) 234-4240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
License Fees
Annual �$300.Z
One -Time $100.00
Asa-7 �04 ux,--�d-74;W 1
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To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit, Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
Applicastl Name (Individual, Pannership, Carlwrarion (IJ-Corporation stare full curporule name) DOB Soc gal Security 4
e
Trade Name or DBA of Restaurant
� 3rd 6W ( y Iry
Address ofResrauranr Telephone
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Citv or counry where on -sale license issued
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I certify that the above information provided by the applicant is true, complete, correct and made in good
faith and agree to comply with the above paragraph's requirements and all other applicable law in the
use of the catere 's permit.
, Y� 71.�It,�- _3ed
Signature — Authorized Applicant Date Print Full Name of Person Signing
Please attach the following documents to this form:
1) A copy of the applicant's caterer's pennil issued by the State of Minnesota
2) A copy of the applicant's valid on -sale intoxicating liquor license
3) A copy of the applicant's valid restaurant license issued by the Health Deparonent
4] A certificate of liquor liability insurance that states "oft premises coverage included" (No applications, binders or declarations).
5) E1 04 check or money order payable to the City of Hutchinson
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CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIDDIYYYY)
1 4/19/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement.
A statement on
this certificate does not confer rihts to the certificate holder in lieu of such endorsemen s .
PRODUCER
CONTACTKim. L Brown
KIM L BROWN INC, KLB Insurance
PO Sox 25407
PHONE 651 730-9803
(651)578-2427
im ns.com
Woodbury, MN 55125
www.klbins.com
INSURERS AFFORDINC CnVIERAGI=
NAICM
INSURER— t Illinois CasualCpmpany
15571
INSURED Blue Note Ballroom & Bar
INSURERB'
J & N Schlagel Enterprises II
IN R
INSURER ID
320 3rd St. South
P.O. SOX 847
INSURERE
Wlnsted MN 55395
INSURER F:
CDVERAGER I1.FRTIRf1ATI= MI IRAP3::p DMACNnKI R111kARFF]•
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EHCLUSIONS AND CDNDITIONSOF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
Im
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/30/2019
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Includes coverage for all events including off premise for food and liquor.
r:FRTIFIC:ATF H01 fSFR r.Ar3rs 3 I ATIr)N1
City of Winsted
PO Box 126
SHOULD ANY OF THE ABOVE DESCRIBED POUCI ES BE CANCELLED BEFORE
Win$ted MN 55395
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THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED #N
ACCORDANCE 17H THE POLICY PROVISIONS.
Attn: Raquel
F 320-485-2858
AUTHORIZEDJ.�REaNTATIVIF IL
V @ 19812015 AVb CORA640i ON- All rights reserved.
ACOR❑ 25 (2016103) The AGORD name and logo are registered marks of AGAR❑
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of TH15(Main Street) Intersection Control Evaluation Report
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of the development of the TH15/Main Street Reconstruction project, MnDOT's consultant has administered an
Intersection Control Evaluation (ICE) report from 2nd Avenue North through 5th Avenue South. An ICE is primarily
utilized to determine the optimal type of intersection control needed for each intersection within a State Highway
project (8 within our specific corridor) and identify the appropriate level of treatment for crosswalks at the study
intersections. At this point, MnDOT requests that the City of Hutchinson approve this report by having the City
Engineer sign the original document.
Please see the following major outcomes of this study effort:
1. The traffic signals at Washington Avenue and 2nd Avenue South will be reinstalled based on current traffic
volumes.
2. The traffic signal at 1 st Avenue North will be reinstalled based on projected future traffic volumes.
3. No additional intersection control measures are necessary at any of the currently unsignalized intersections
(including 5th Avenue South) based on current and projected future traffic volumes.
4. No significant pedestrian crossing measures (lighted signs, HAWK systems, etc.) are necessary at the
unsignalized intersections.
5. Crosswalks across TH15/Main will be provided where there are current continuous pedestrian facilities per MnDOT
standards.
6. Crosswalks across secondary roadways (City streets) will be provided at all intersections per MnDOT standards.
7. Traffic signal control systems will be coordinated to hopefully maximize traffic flow/movements.
As a result of my involvement in the preparation of this ICE report, I am familiar with its contents and recommend the
City's approval.
BOARD ACTION REQUESTED:
Approval of TH15(Main Street) Intersection Control Evaluation Report
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
(1
rAd,
Intersection Control Evaluation Report
TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S
Hutchinson, Minnesota
S.P. No. 4304-53
MnT08 142417 1 March 6, 2018
Intersection Control Evaluation Report
TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S
Hutchinson, Minnesota
S.P. No. 4304-53
SEH No. MnT08 142417
March 6, 2018
I hereby certify that this report was prepared by me or under my direct supervision, and
that I am a duly Licensed Professional Engineer under the laws of the State of
Minnesota.
Graham Johnson, PE
Date:
MnDOT District 8 State Aid Engineer
MnDOT District 8 Engineer
City of Hutchinson Engineer
Short Elliott Hendrickson Inc.
License No.: 45429
Date
Date
Date
SEH
Table of Contents
Certification Page
Table of Contents
1 Background and Description......................................1
1.1 Overview................................................................................................1
2 Existing Conditions.....................................................3
2.1 Crash History ..........................................................................................5
2.2 Existing Traffic Volumes.........................................................................7
3 Future Conditions.....................................................11
4 Analysis of Alternatives............................................13
4.1
Warrant Analysis..................................................................................13
4.2
Warrant Analysis Assumptions.............................................................13
4.3
Safety Analysis.....................................................................................16
4.4
Traffic Operations Analysis...................................................................17
4.5
Pedestrian Facilities.............................................................................35
5 Findings and Conclusions........................................37
5.1 Recommendation.................................................................................40
List of Tables
Table 1 —
Crash History (2011-2015).........................................................................
5
Table 2 —
Existing Traffic Demands AADT.................................................................
8
Table 3 —
Project Traffic Demands AADT................................................................11
Table 4 —
Warrant Analysis Results.........................................................................15
Table 5 —
Projected 2040 Annual Crash Frequency Estimates................................16
Table 6 —
Existing 2017 Traffic Operations..............................................................18
Table 7 —
No Build 2040 Traffic Operations.............................................................21
Table 8 —
Scenario 1 — All Way Stop Control Traffic Operations..............................23
Table 9 —
Scenario 2 - Traffic Signal Control (2 Coordinated) Traffic Operations ....25
Table 10
— Scenario 3 - Traffic Signal Control (3 Coordinated) Traffic Operations
.27
Table 11
— Scenario 4 - Traffic Signal Control (3 Coordinated; removed Rights)
TrafficOperations...............................................................................................
29
SEH is a registered trademark of Short Elliott Hendrickson Inc.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Contents (continued)
Table 12 —Scenario 5 -Traffic Signal Control (3 Coordinated; 15t Ave S Modification
TrafficOperations...............................................................................................
31
Table 13
— Scenario 6 — Roundabout Control (RODEL) Traffic Operations .............
32
Table 14
— Network Performance Comparison — PM Peak Hour .............................
32,
Table 15
— TH 15 Northbound PM Peak Average Speed Comparison .....................
34
Table 16
— TH 15 Southbound PM Peak Average Speed Comparison ....................
3E
List of Figures
Figure1 — Location Map.............................................................................................2
Figure 2 — 2017 Existing TH 15 Corridor Volume Graph ........................................... 8
Figure 3 — 2017 Existing Peak Hour Turning Movement Volumes ............................. 9
Figure 4 — 2017 Existing Pedestrian Volumes..........................................................10
Figure 5 — 2040 Projected Peak Hour Turning Movement Volumes ........................12
List of Appendices
Appendix A..................................................All-Way Stop and Traffic Signal Warrants
Appendix B....................... Intersection Operations Measures of Effectiveness Tables
Appendix C
.Roundabout Operations - RODEL
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Intersection Control Evaluation Report
TH 15 (Main Street) - 2nd Avenue N to 5th Avenue S
Prepared for the Minnesota Department of Transportation (MnDOT) District 8, in cooperation with the
City of Hutchinson.
Background and Description
Trunk Highway (TH) 15 (Main Street) is an important north -south principal arterial roadway in the
City of Hutchinson and through McLeod County with daily traffic volumes ranging from 11,800 to
13,500 vehicles per day (vpd) in the study area.
The planned project will include full reconstruction of TH 15 from 2nd Avenue N to 5th Avenue S
and is anticipated to be constructed in 2020. Additional work on TH 15 from 5th Avenue S to
Denver Avenue will include pavement rehabilitation and Americans with Disabilities Act (ADA)
improvements; this portion of the project is not evaluated in this analysis.
This project is intended to maintain or improve traffic operations and safety along the corridor
while improving pedestrian facilities to meet the ADA standards. The City of Hutchinson will also
be replacing utilities under TH 15 through downtown Hutchinson.
The majority of intersections through the project area are currently controlled with minor street
stop control with TH 15 operating uncontrolled. There are three existing traffic signals along TH
15 including the TH 15 intersections with 1 st Avenue N, Washington Avenue, and 2nd Avenue S.
Overview
The primary purpose of this study is to determine the appropriate type of intersection control
needed for the eight intersections along TH 15 from 2nd Avenue N to 5th Avenue S. In addition,
this study identifies the appropriate level of treatment for crosswalks at the study intersections.
The Minnesota Department of Transportation (MnDOT) Intersection Control Evaluation (ICE) is
an objective process used to investigate the optimal type of traffic control that should be provided
at each intersection to serve the existing and future needs. The investigation includes analyzing
traffic operations during the AM and PM peak hours for the existing year (2017) and forecast year
(2040) traffic conditions. The evaluations include assessing traffic control volume warrants,
intersection and roadway safety, and traffic operations.
The range of traffic control options include a No Build scenario, with no change to the existing
control conditions, and any viable traffic control changes for each intersection, including all way
stop control, traffic signal control, roundabout control, or minor street stop control.
Figure 1 depicts the study intersections in a location map.
MnT08 142417
Page 1
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2
Existing Conditions
TH 15 is a 2-lane roadway with left turn lanes at each intersection and parallel parking on both
sides of the street through the majority of the project area; south of V Avenue S there are on -
street parking restrictions as the land uses change from commercial to residential. Right turn
lanes are present on TH 15 at signalized intersections and some non -signalized intersections; the
posted speed limit is 30 mph.
Outside of the project area, TH 15 continues through McLeod County in both directions as a
principal arterial roadway running northerly to St Cloud with connections to 1-94 and US 10 and
southerly to the Iowa border.
There are eight (8) intersections along TH 15 included in this evaluation. The following is a brief
description of the geometry and traffic control for each TH 15 intersection:
• All intersections have left turn lanes from TH 15 to the minor street.
• At the signalized intersections the TH 15 left turns are controlled with both protected
(green arrow) and permissive (green ball) phasing; minor street left turns are controlled
only with permissive phasing.
• 2nd Avenue N: minor street stop control
— East Leg: exclusive right turn lane; private drive serving Shopko and Wells Fargo
— West Leg: shared left -through -right lane; adjacent on street angle parking
— Northbound and southbound right turn lanes are provided from TH 15
— Pedestrian crossings are marked across the west and north legs
• 1st Avenue N: traffic signal control
— East Leg: approach width allows right turns to bypass a short queue; adjacent on
street angle parking
— West Leg: approach width allows right turns to bypass a short queue; adjacent on
street angle parking
— Northbound and southbound right turn lanes are provided from TH 15
— Pedestrian crossings are marked across all legs
• Washington Avenue: traffic signal control
— East Leg: exclusive right turn lane
— West Leg: approach width allows right turns to bypass a short queue; adjacent on
street angle parking
— Northbound and southbound right turn lanes are provided from TH 15
— Pedestrian crossings are marked across all legs
• 1st Avenue S: no traffic control
— East Leg: departing leg only; adjacent on street angle parking
— West Leg: departing leg only; adjacent on street angle parking
— Pedestrian crossings are marked across all legs
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 3
• 2nd Avenue S: traffic signal control
— East Leg: approach width allows right turns to bypass a short queue; adjacent on
street parallel parking
— West Leg: approach width allows right turns to bypass a short queue; adjacent on
street parallel parking
— Northbound and southbound right turn lanes are provided from TH 15
— Pedestrian crossings are marked across all legs
• 3d Avenue S: minor street stop control
— East Leg: approach width allows right turns to bypass a short queue; adjacent on
street angle parking
— West Leg: approach width allows right turns to bypass a short queue; provides
access to private off street parking areas
— A southbound right turn lane is provided from TH 15
— Pedestrian crossings are marked across all legs
• 4th Avenue S: minor street stop control
— East Leg: approach width allows right turns to bypass a short queue
— West Leg: approach width allows right turns to bypass a short queue
— Pedestrian crossings are marked across the west, north and east legs
• 5th Avenue S: minor street stop control
— East Leg: approach width allows right turns to bypass a short queue
— West Leg: approach width allows right turns to bypass a short queue
— A pedestrian crossing is marked across the south leg; the east and west legs are not
marked but do have curb ramps.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 4
2.1
Crash History
Five (5) years of Crash data, from January 1, 2011 through December 31, 2015, was obtained
from MnDOT's crash mapping analysis software (MnCMAT). The type and severity of crashes
were reviewed and crash rates were calculated for each study intersection. The crash information
is summarized in Table 1.
The crash rate at the intersection is expressed as a number of crashes per million entering
vehicles (MEV). The critical crash rate is a statistical value that is unique to each intersection and
is based on vehicular exposure and the statewide average crash rate for similar intersections. An
intersection with a crash rate higher than the critical rate can indicate a safety concern at the
intersection and the site should be reviewed.
Crash severity is separated into five categories based on injuries sustained during the crash.
• Fatal — Crash that results in a death
• Severity A — Crash that results in an incapacitating injury
• Severity B — Crash that results in a non -incapacitating injury
• Severity C — Crash that results in possible injury
• Property Damage — Crash that results in property damage only; with no injuries
As shown in Table 1, a total of 101 crashes occurred at the 8 study intersections in the 5-year
analysis period; there were no fatal or incapacitating injury crashes reported. An additional 10
non -intersection, segment crashes occurred along TH 15 (not included in Table 1) and involved
parked or parking vehicles.
The three existing signalized intersections had the highest frequency of crashes; however, the
non -signalized intersections of 1 st Avenue S and 5t" Avenue S both had a high number of
crashes.
Based on the observed crash rates in comparison to the calculated critical rate, the TH 15 at 1 st
Avenue S and 5t" Avenue S intersections are both above the calculated critical rate (see Table
1); this is an indication of a potential safety concern at the intersections.
Table 1 — Crash History (2011-2015)
TH 15 at:
����
—
Fatal &
Crash
Severity
Severity
Severity
Property
Damage
V"
T.
Crash
Intersection
L Rate
Tates -
Critic
Rate
INTERSECTION CONTROL EVALUATION REPORT
Page 5
MnT08 142417
The following trends are evident from the intersection crash history:
• Nearly 60% of all the crashes in the TH 15 study area were rear end crashes; a majority
of the rear end crashes occured on both the northbound and southbound approaches,
likely due to congestion though the downtown corridor.
— The existing uncoordinated signal systems do not provide a coordinated traffic flow
through the corridor.
• Pedestrian or Bicyclists were involved in 7 crashes.
• 20% of the crashes occurred on Fridays, with the next highest being Mondays with 17%.
• At 1st Avenue S, 11 of the 12 crashes involved TH 15 traffic in rear end collisions.
— It is likely that the crashes result from adjacent signalized intersection queues as the
crash information indicated the vehicle actions to be traveling straight and not
turning.
• At 5th Avenue S, there were 15 crashes at the intersection.
— 7 of the 15 crashes were rear end collisions with 5 reported along TH 15. There are
no dedicated right turn lanes on TH 15 which may be a contributing factor as vehicles
slow in the through lane to make a right turn movement.
— 7 of the 15 crashes were either right angle or left turn collisions; 6 involved
southbound TH 15 vehicles.
— In 2013, a striping project along TH 15 added left turn lanes at the intersection by
removing available shoulder space that right turning traffic used. However, reviewing
the crash data doesn't show a correlation with additional rear -end collisions due to
this change in striping.
— The minor street approach sight lines may cause minor approach vehicles to attempt
movements with inadequate gaps.
— Vehicle speeds on TH 15 may also be higher than posted in this area as traffic
transitions from the downtown area with on -street parking to residential areas with
lower parking demand. Vehicle speed data was collected as part of this study.
Northbound TH 15 south of 5th Avenue had an 85th percentile speed of 34 mph;
southbound data was not captured due to counter malfunction.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 6
2.2
2.2.1
Existing Traffic Volumes
Intersection turning movement counts were collected in September of 2017 with a total of 13-
hours of data (6 am-7 pm) obtained at all study intersections. In addition to the 8 study
intersections, the intersection of TH 15 at TH 7 was included in the data collection and operations
modeling so that arrival patterns from the north are realistic. The AM peak hour was determined
to occur between 7:45 and 8:45 am, while the PM peak hour was determined to occur between
4:00 and 5:00 pm.
Passenger vehicles, single unit vehicles, heavy vehicles, pedestrians, and bicyclists were all
counted. The intersection daily volumes range from approximately 1 % to 2% single unit trucks
and 2.5% to 3.5% heavy vehicle demands.
The PM peak hour has significantly more traffic demands than the AM peak hour, with
approximately 50% greater total hourly vehicle demands. In fact, the midday hours between 10
am and 2 pm have higher demands than the AM peak hour. The following Figure 2 represents
all of the data collected at the eight study intersections represented as a line graph by time of
day; this is the total 15-minute demands for all intersections.
Trip Generation
Currently there are two vacant commercial properties near the intersection of TH 15 and 1 st
Avenue N that result in lower than normal demands at the intersection approaches. Discussion
from the Project Management Team (PMT) regarding two properties indicated expected
occupancy of the buildings and the need to account for the potential traffic demands generated
from the properties.
The first property is located in the northwest quadrant of TH 15 and 1 st Avenue N; this is a 4,600
square foot restaurant. The second property is located east of TH 15 between 1 st Avenue N and
Washington Avenue; this is a 42,000 square foot supermarket.
Based on the ITE Trip Generation Manual 10t" Edition, the restaurant property (ITE code 932) is
expected to have 516 daily trips and the supermarket property (ITE code 850) is expected to
have 4,195 daily trips. The ITE manual also provides an hourly breakdown, by percentage of the
24-hour total, for each land use type; this breakdown was utilized to incorporate the new trips into
the 13-hour existing count data.
Based on input for the PMT, the following distribution assumptions were incorporated into the trip
generation routing along TH 15:
• Restaurant Property: 75% of all new trips would use TH 15 and 1 st Avenue N intersection
to and from the site with 25% using Franklin Street NW as an optional route.
• Supermarket Property: Due to proximity to Adams Street, it was assumed 40% of the
new trips would use Adams Street and not TH 15. 30% of the new trips would use 1 st
Avenue N and 30% of the trips would use Washington Avenue to and from TH 15.
• New trips were distributed to the TH 15 intersection, the volumes were then balanced into
the TH 15 corridor traffic demands.
The existing 2017 vehicle turning movement volumes, plus the new trip generation demands, are
shown in Figure 3; and, the existing pedestrian volumes are shown in Figure 4.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 7
3500
3000
2590
2000
2000
SO
Figure 2 — 2017 Existing TH 15 Corridor Volume Graph
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Average Annual Daily Traffic (AADT) was obtained from MnDOT's traffic flow maps. The most
current "official" AADT is from 2013; some locations have updated "draft" 2017 AADT's. The
AADT for the different roadways in the study area are shown in Table 2. Mainline TH 15 AADT
volumes within the study area range from 11,800 to 13,500 vehicles per day.
Table 2 — Existing Traffic Demands AADT
Roadway
TH 15
TH 7 to Washington Ave
2013
11,800
Draft 2017
11,600
TH 15
Washington Ave to 2nd Ave S
2013
13,500
TH 15
2nd Ave S to 5th Ave S
2013
13,400
Draft 2017
12,600
3rd Ave N
West of TH 15
2013
940
1 st Ave N
East of TH 15
2013
2,400
Washington Ave
East of TH 15
2013
3,500
Draft 2017
3,250
Washington Ave
West of TH 15
2013
1,750
Draft 2017
1,750
2nd Ave S
East of TH 15
2013
3,200
Draft 2017
3,000
2nd Ave S
West of TH 15
2013
3,650
Draft 2017
3,500
5th Ave S
East of TH 15
2013
2,900
Draft 2017
2,850
5th Ave S
West of TH 15
2013
1,300
INTERSECTION CONTROL EVALUATION REPORT
Page 8
MnT08 142417
Figure 3 — 2017 Existing Peak Hour Turning Movement Volumes
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INTERSECTION CONTROL EVALUATION REPORT
Page 9
M n T08 142417
Figure 4 — 2017 Existing Pedestrian Volumes
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 10
3
Future Conditions
Historical AADT data along the TH 15 corridor were reviewed as well as previous studies
including the City's 2013 Comprehensive Transportation Plan. The roadway network in and
around the City of Hutchinson, including the TH 22 East bypass, appears to provide effective
alternative routes with river crossing opportunities to absorb traffic growth. A linear regression
analysis results in very limited growth on many of the roadways, including some negative values.
MnDOT's Office of State Aid maintains current 20-year growth factors for all counties in
Minnesota. The current growth factor for McLeod County is 1.3, which equates to a linear growth
rate of 1.5% per year over a 20-year projection. However, it should be noted this is for the entire
county area, which has extensive undeveloped land area.
While the City's transportation plan included forecasted growth rates of approximately 1.0% on
TH 15, the existing study segment is in the developed downtown area with limited development
growth opportunity. The fastest development growth has occurred at the south end of town.
Apparent capacity constraints are present through the downtown segment of TH 15 during the
peak period. The majority of growth in the City of Hutchinson has and will likely continue to occur
on the outer limits of the city where new roadways have continuously been constructed or
improved to handle the growing local traffic demands.
Based on previous studies, linear regression analysis, and input from the Project Management
Team (PMT), a linear growth rate of 0.5% per year was selected and utilized to develop the 2040
forecast traffic volumes. Due to the low expected growth, a year of opening forecast and analysis
was not performed for this study.
The proposed trip generation demands from Section 2.2.1, were not included in the background
growth of traffic. Instead, the existing demands were projected to 2040 and the trip generation
data was added to the background volumes.
Table 3 shows the most recent AADT's, the 2040 projected AADTs and corresponding linear
growth rate. The 2040 projected turning movement volumes can be found in Figure 5. Mainline
TH 15 projected 2040 ADT's within the study area range from 13,400 to 15,300 vehicles per day
Table 3 — Project Traffic Demands AADT
Roadw ay
TH 15
Description
TH 7 to Washington Ave
2013 Existing
AADT
11,800
-0 Forecast
AADT
13,400
Linear
Growth RateJ
0.5%
TH 15
Washington Ave to 2nd Ave S
13,500
15,300
0.5%
TH 15
2nd Ave S to 5th Ave S
13,400
15,200
0.5%
3rd Ave N
West of TH 15
940
1,050
0.5%
1 st Ave N
East of TH 15
2,400
2,700
0.5%
Washington Ave
East of TH 15
3,500
3,950
0.5%
Washington Ave
West of TH 15
1,750
2,000
0.5%
2nd Ave S
East of TH 15
3,200
3,650
0.5%
2nd Ave S
West of TH 15
3,650
4,150
0.5%
5th Ave S
East of TH 15
2,900
3,300
0.5%
5th Ave S
West of TH 15
1,300
1,500
0.5%
INTERSECTION CONTROL EVALUATION REPORT
Page 11
MnT08 142417
Figure 5 — 2040 Projected Peak Hour Turning Movement Volumes
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INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 12
4 � Analysis of Alternatives
Intersection control evaluations rely on traffic control warrants to assess the different options
available at any intersection. To determine the control options, warrants are evaluated to assess
where control changes can be made based on volumes. The results are used to aid in the
evaluation of traffic safety and traffic operations at the study intersections. In this analysis, some
control scenarios have very similar results, therefore additional comparisons of roadway segment
speeds and overall roadway network performance were assessed.
4.1 Warrant Analysis
The Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) provides guidance on
when it may be appropriate to use all -way stop or signal control at an intersection. This guidance
is provided in the form of "warrants", or criteria, and engineering analysis of the intersection's
design factors to determine when all -way stop or signal control may be justified. All -way stop or
signal control should not be installed at an intersection unless a MnMUTCD warrant is met.
Meeting a warrant at an intersection does not in itself require the installation of a particular control
type. The particular control type also requires an engineering analysis of the intersection's design
in order for it to be justified. Under the MnDOT ICE process, roundabouts are considered to be
warranted if traffic volumes meet the criteria for either all -way stop or traffic signal control.
4.1.1 Requirements for Installation of a Traffic Signal
For traffic signal installation, MnDOT typically requires volume thresholds for Warrant 1 to be
satisfied, which requires 8-hours of combined major approach volumes and the highest minor
street approach volume to meet MnMUTCD thresholds. These thresholds vary with the number
of approach lanes on the major and minor street. However, other warrants may be used as
indicators of a need to consider traffic control change. An engineering study that considers
factors, including warrants, should be performed to determine the "best" type of control at an
intersection.
4.1.2 Requirements for Removal of an Existing Traffic Signal
The MnDOT Traffic Engineering Manual (TEM) provides guidance on volume requirements to
remove an existing traffic signal. Based on Chapter 9, section 9-5.02.05 of the TEM, an
intersection that meets 80 percent of the volume requirements of Warrant 1 should be considered
justified and should not be removed. A signalized intersection that does not meet 60 percent of
the volume requirements of Warrant 1, and meets no other Warrant, is an unjustified traffic signal
and should be removed.
A signalized intersection that does not meet 80 percent of the volume requirements but does
meet 60 percent of the volume requirements of Warrant 1 is in a "gray area" and may be
considered for traffic signal removal. Additional studies, findings, engineering judgment and
documentation beyond the volume requirements are needed to justify retaining the signal.
4.2 Warrant Analysis Assumptions
MnDOT guidelines suggest that for the purpose of warrant analysis, 100% of right turning traffic
from the minor leg should be removed because right turning vehicles are typically able to enter
the traffic stream with minimal delay or conflict; the right turning traffic would not require a traffic
signal to reduce delay or improve safety. In certain circumstances (i.e. high right turn volume,
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 13
4.2.1
minimum mainline gaps, etc.), MnDOT procedures allow for the inclusion of 50% of the minor
street right turning traffic in the analysis. The MnDOT guidance states "if right turning volume
exceeds 70% of its potential capacity for any hour for each approach, 50% of the right turning
volume for all hours should be added back in."
Based upon MnDOT guidance, the analysis of the all eight study intersections includes the
removal of 100% of the right turning traffic on the minor approaches.
MnDOT guidelines suggest that the warrant thresholds may also be reduced based on the
roadway speeds and population of the city the intersection is within. If either major approach to
the intersection has a posted speed, or 85th percentile speed, that exceeds 40 mph, then a
reduction to 70% threshold volumes is allowed. If the population of the city is less than 10,000
people, a reduction to 70% threshold volumes is allowed.
Based upon MnDOT guidance, the analysis of the all eight study intersections does not include
reductions based on speeds or population as all roadways are posted at 30 mph and the City of
Hutchinson has a population above 10,000.
Traffic warrants were completed for the existing and forecasted 2040 traffic demands.
Warrant Results Summary
Based on the existing and 2040 traffic volumes, the following intersections do not meet the All
Way Stop warrant or any Traffic Signal warrant and should retain their existing minor street stop
intersection traffic control:
• TH 15 at 2nd Avenue N (minor street stop control)
• TH 15 at 1 st Avenue S (no control; one-way streets departing from TH 15)
• TH 15 at 3rd Avenue S (minor street stop control)
• TH 15 at 4th Avenue S (minor street stop control)
• TH 15 at 5th Avenue S (minor street stop control)
Based on the existing traffic volumes, the intersection of TH 15 and 2nd Avenue S meets the full
warrant thresholds for the all way stop and traffic signal Warrants. The intersection of TH 15 and
Washington Avenue does meet the all way stop warrant, but does not meet the full traffic signal
warrant; it does meet the 80% threshold warrant. The intersection of TH 15 and 1 st Avenue N
does not meet the all way stop or full traffic signal warrants; it does meet the 80% threshold
warrant.
With all three existing traffic signal meeting the full or 80% traffic signal warrants, the existing
signal control at these intersection are considered justified.
Based on the 2040 projected traffic volumes, the TH 15 intersections with Washington Avenue
and 2nd Avenue S meet both the all way stop warrants and the full traffic signal warrants. The
intersection of TH 15 at 1 st Avenue N does meet the all way stop warrant but does not meet the
full traffic signal warrant; it does meet the 80% threshold signal warrant.
While the traffic signal at TH 15 and 1 st Avenue N is justified based meeting the 80% traffic signal
warrants, since the full traffic signal warrants are not met in 2040, the intersection will be
evaluated under different control options including removal of the traffic signal.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 14
If the traffic signal at 1 st Avenue N is identified for potential removal, it has been MnDOT's recent
practice to evaluate signal removal as a temporary (90-day) test. The test would include
temporary installation of an enhanced pedestrian crossing warning system and temporary
installation of a pedestrian refuge island. Because a refuge island would require elimination of a
left turn lane on TH 15, pedestrian curb extensions may be an alternative to consider.
Table 4 provides the all -way stop and traffic signal warrant summary for the existing and 2040
volume conditions. Complete all -way stop and traffic signal analyses can be found in Appendix
A.
Table 4 — Warrant Analysis Results
Notes:
1. Does meet the 80 percent (%) volume thresholds for Warrant 1
2. Has no minor street approach demands; only departing legs
"" Existing Signalized Intersection
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 15
4.3
Safety Analysis
Future crash estimates were developed by applying existing and MnDOT statewide average (5-
year) crash rates to the 2040 projected traffic volumes for the study intersections.
The following crash rates were utilized in this analysis:
• No Build estimates are based on the existing crash rates described in Section 2.
• The MnDOT statewide average crash rate for all -way stop controlled intersections is 0.35
crashes per million vehicles entering the intersection.
• Signalized intersection rates are based on the MnDOT statewide average crash rates for
a low speed (<45 mph), low volume (<15,000 vph on highest volume leg) signalized
intersections; the average crash rate is 0.52 crashes per million vehicles entering the
intersection.
• Roundabout crash estimation was done using MnDOT's A Study of the Traffic Safety at
Roundabouts in Minnesota. This study concluded that single lane roundabouts have a
crash rate of 0.32 crashes per million vehicles entering the intersection.
Table 5 shows the projected number of total yearly crashes for each traffic control type analyzed
for the projected 2040 traffic conditions. The "n/a" infer that the intersection did not meet control
warrants and therefore does not warrant a control change to evaluate.
Table 5 — Projected 2040 Annual Crash Frequency Estimates
2nd Ave N
[Annual
Estimate
lWo
Crash
Build Al
1.8
Annual
LAII-way ..
n/a
Crash Estimates
by Control Type 2
JL_-.
n/a
E
....
n/a
1 st Ave N
3.8
2.0
2.9
1.8
Washington Ave
4.1
2.2
3.2
2.0
1 st Ave S
2.7
n/a
n/a
n/a
2nd Ave S
4.3
2.4
3.6
2.2
3rd Ave S
1.8
n/a
n/a
n/a
4th Ave S
0.9
n/a
n/a
5th Ave S
3.4
n/a
1) Based on historical intersection crash rates (2011 to 2015 Data)
2) Based on MnDOT Statewide average crash rates for control type (2011-2015 Data)
It should be noted that all of the existing minor street stop controlled intersections currently have
crash rates above the MnDOT statewide average rates for a through -stop condition; this in itself
does not indicate a sustained crash location. Bringing the intersection design up to current
design standards should have a safety benefit to all intersections within the TH 15 corridor.
Since most crashes in the study area are rear end collisions on TH 15, traffic signal coordination
would likely provide better flow and improved driver expectations likely leading to a decrease in
crashes.
In the roadway design, special attention should be given to the intersections of TH 15 at 1st
Avenue S and 5th Avenue S as the observed crash rates are currently above the critical rate yet
do not warrant traffic control changes. The intersection sight lines should be reviewed for all
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 16
MA
intersections, but additional review may be necessary at 5th Avenue S during the final design
stages and existing parking restrictions should be maintained. The 1 st Avenue S intersection
could have potential geometric changes, included in the operations analysis; however, the
coordination of traffic signals should provide a significant safety benefit.
Traffic Operations Analysis
Existing (2017) and forecast 2040 traffic operations analyses were conducted to determine the
level of service (LOS), delay, and queueing information for the AM and PM peak hour conditions
for each control type scenario.
LOS is a qualitative rating system used to describe the efficiency of traffic operations at an
intersection. Six LOS levels are defined, designated by letters A through F. LOS A represents the
best operating conditions (no congestion), and LOS F represents the worst operating conditions
(severe congestion). For the eight study intersections, it was assumed that a LOS D or better
represents acceptable operating conditions.
LOS for intersections is determined by the average control delay per vehicle. The range of control
delay for each LOS is different for signalized and unsignalized intersections (including
roundabouts). The expectation is that a signalized intersection is designed to carry higher traffic
volumes and will experience greater delays that an unsignalized intersection; driver tolerance for
delay is greater at a signal than a stop sign. Therefore, LOS thresholds for each LOS category
are lower for unsignalized intersections than for signalized intersections.
The traffic operations analyses for the two-way stop, all -way stop, and signalized intersections
were performed using Synchro/SimTraffic (version 9) software package; an average of 10
simulation runs was used for each modeling result.
The traffic operations analyses for the roundabouts were performed using the RODEL software
package. The RODEL software package aids in design for the roundabouts as well as operations
analysis.
Appendix B includes all relevant operational tables and outputs for the existing and future 2040
scenarios that follow.
TH 15 at TH 7 Intersection
It should be noted that the signalized intersection of TH 15 and TH 7 was included in all traffic
scenario operational models, including the existing and no build scenarios.
This intersection is located approximately 750 feet north of 2nd Avenue N and has a major
influence on southbound traffic flow into the downtown TH 15 corridor. Though the intersection
was included in the operations modeling, detailed results are not presented in this report because
it is not included within the limits of the planned reconstruction.
However, in all scenarios evaluated (2017 and 2040 conditions) the intersection had acceptable
performance with the intersection and approaches operating at LOS C or better and with all
movements at a LOS D or better. The analysis of downtown intersections assumed the
signalized intersection at TH 7 remained to operate as an actuated, uncoordinated signal as it
does today.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 17
4.4.1
Existing Conditions
Current intersection operations are acceptable based on overall delays for all movements; all
intersections and approaches operate at a LOS C or better during both peak hours.
During the PM peak hour, as traffic demands are significantly higher than the AM peak, there is
significant queuing occurs regularly between intersections. The existing signalized intersections
are not coordinated and queues often spill upstream into adjacent intersections, which was
confirmed with field observations and input from the PMT.
Table 6 represents the existing traffic operations for both the AM and PM peak hours.
Table 6 - Existing 2017 Traffic Onerations
AM Peak Hour
Delay
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
JmLseciveh
I •
•
• •
NB
1.1 /A
1.6/A
TH 15 at
1.4/A
SB
0.8/A
2ndAve N
1.0/A
2.0/A
EB
14.6 / B
(minor stop)
18.5 / C
10.3/B
WB
5.4/A
NB
5.4/A
10.3/B
TH 15 at
SB
5.6 / A
8.9 / A
1stAve N
7.3/A
12.4/B
EB
22.8 / C
27.1 / C
(Signal)
WB
16.3/B
20.5/C
NB
6.7/A
12.3/B
TH 15 at
SB
8.6/A
11.4/B
Washington Ave
(Signal)
10.9 / B
14.7 / B
EB
20.8 / C
22.3 / C
WB
17.9/B
21.7/C
TH 15 at
1stAve S
NB
1.5/A
1 7/A
2.4/A
23/A
SB
1.8/A
2.2/A
NB
5.7/A
9.3/A
TH15at
2ndAve S
9.8/A
12.1 /B
SB
7.1/A
10.1/B
EB
20.6 / C
21.4 / C
(Signal)
WB
23.1 / C
25.2 / C
NB
0.7/A
1.2/A
TH 15 at
SB
1.7 / A
2.3 / A
3rdAve S
1.5/A
2.3/A
EB
7.3 / A
8.1 / A
(minor stop)
WB
5.3/A
9.6/A
NB
0.5/A
0.9/A
TH 15 at
SB
0.5/A
0.8/A
4th Ave S
0.7 / A
1.1 / A
EB
6.8 / A
13.7 / B
(minor stop)
WB
6.0/A
9.6/A
NB
0.8/A
1.7/A
TH 15 at
SB
0.8 / A
1.1 / A
5th Ave S
1.6 / A
3.1 / A
EB
9.6 / A
13.0 / B
(minor stop)
WB
8.2/A
18.4/C
INTERSECTION CONTROL EVALUATION REPORT
Page 18
MnT08 142417
4.4.2
Traffic Control Alternatives — 2040
Based on the warrant analysis, all existing minor street stop controlled intersections should
remain under that type of traffic control as the minor street traffic demands do not meet the
volume thresholds that warrant change of traffic control in either the existing or forecast year.
Based on the warrant analysis for the intersection of TH 15 at 2nd Avenue S, the intersection
meets both the all -way stop warrant and traffic signal warrant under existing traffic demands and
with future year 2040 demands. Therefore, this analysis evaluated an all -way stop condition as
well as both a roundabout and traffic signal controlled intersection.
Based on the warrant analysis for the intersection of TH 15 at Washington Avenue, the
intersection meets the all -way stop warrant but not the traffic signal warrant under existing traffic
demands; both warrants are met with future year 2040 demands. As an existing traffic signal
controlled intersection, additional reduced volume warrants were analyzed as described in
Section 4; the intersection does meet the 80% traffic signal warrants and a traffic signal is
considered justified under existing conditions. Therefore, this analysis evaluated an all -way stop
condition as well as both a roundabout and traffic signal controlled intersection.
Based on the warrant analysis for the intersection of TH 15 at 1 st Avenue N, the intersection does
not currently meet either the all way stop or traffic signal warrants. As an existing traffic signal
controlled intersection, additional reduced volume warrants were analyzed as described in
Section 4; the intersection does meet the 80% traffic signal warrants and a traffic signal is
considered justified under existing conditions. Therefore, this analysis evaluated the existing
signal control condition as well as minor street stop control and roundabout control.
This analysis will include the current No Build condition as well as multiple other scenarios with
different control options for each intersection. The following is a list of all 2040 scenarios:
• No Build Conditions:
— Existing geometry and traffic control.
• Scenario 1: All Way Stops
— All Way Stop control at Washington Avenue and 2nd Avenue S
— Minor stop control at 1st Avenue N
• Scenario 2: Traffic Signals - 2 Coordinated
— Coordinated signal control at Washington Avenue and 2nd Avenue S
— Minor stop control at 1st Avenue N
• Scenario 3:Traffic Signals - 3 Coordinated
— Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N
• Scenario 4: Traffic Signals — 3 Coordinated; unsignalized Right Turn Lane Removal
— Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N
— Unsignalized existing right turn lanes removed within corridor
• Scenario 5: Traffic Signals — 3 Coordinated
— Coordinated signals at Washington Avenue, 2nd Avenue S, and 1st Avenue N
— 1st Avenue S converted to Right -In Only
• Scenario 6: Roundabout Control
— Mini roundabout control at 2nd Avenue S, Washington Ave, and 1st Avenue N
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 19
4.4.2.1
No Build Conditions
While there was no change to the existing geometry or existing signal coordination/phasing in this
scenario, the existing pedestrian crossing distances at the signalized intersection were evaluated;
the existing "Flashing Don't Walk" (FDW) times are below standards, The FDW crossing times
were modified to ensure a pedestrian traveling at 3.5 feet per second could cross each
intersection leg within the clearance interval.
With increased traffic demands, the existing traffic control at the study intersections is expected
to operate acceptably based on the overall vehicle delays for all movements; all intersections and
approaches are expected to operate at a LOS C or better during both peak hours.
During the PM peak hour, the queuing between intersections is expected to occur on a more
regular basis. The three existing signalized intersections are not coordinated and queues can
spill upstream into adjacent intersections.
Along southbound TH 15, the following maximum queues can occur:
• 1st Avenue N queue spills through 2nd Avenue N by at least 3 vehicles
• Washington Avenue queue spills into 1 st Avenue N
• 2nd Avenue S queue spills through 1 st Avenue S by at least 2 vehicles
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills into 3rd Avenue S
• Washington Avenue queue spills through 1st Avenue S by at least 3 vehicles
• 1st Avenue N queue spills into Washington Avenue
Table 7 represents the 2040 No Build traffic operations for both the AM and PM peak hours.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 20
Table 7 - No Build 2040 Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
NB
1.2/A
1.9/A
TH 15 at
1.8/A
SB
1.0/A
2ndAve N
1.3/A
2.7/A
EB
14.1 / B
(minor stop)
27.8 / D
16.0/C
WB
9.1 /A
NB
5.7/A
12.4/B
TH 15 at
SB
6.1 / A
11.5 / B
1st Ave N
7.7/A
14.5/B
EB
22.7 / C
27.7 / C
(Signal)
WB
17.1 /B
22.2/C
NB
7.0/A
15.6/B
TH 15 at
SB
10.1 /B
15.0/B
Washington Ave
(Signal)
11.5 / B
16.8 / B
EB
19.3 / B
20.5 / C
WB
17.3/B
21.2/C
TH 15 at
1stAve S
NB
1.5/A
1 9/A
3.0/A
29/A
SB
2.1 /A
2.8/A
NB
6.1 /A
10.6/B
TH 15 at
2ndAve S
10.7/B
13.4/B
SB
8.2/A
11.8/B
EB
20.4 / C
22.4 / C
(Signal)
WB
23.7/C
24.9/C
NB
0.7/A
1.3/A
TH 15 at
SB
1.9 / A
2.7 / A
3rdAve S
1.7/A
2.9/A
EB
7.5 / A
18.1 / C
(minor stop)
WB
6.6/A
12.8/B
NB
0.5/A
1.0/A
TH 15 at
SB
0.6/A
0.8/A
4thAve S
0.8/A
1.2/A
EB
7.6 / A
11.3 / B
(minor stop)
WB
6.5/A
14.4/B
NB
0.9/A
1.9/A
TH 15 at
SB
0.8 / A
1.1 / A
5thAve S
1.7/A
3.6/A
EB
10.6 / B
16.8 / C
(minor stop)
WB
8.2/A
24.7/C
INTERSECTION CONTROL EVALUATION REPORT
Page 21
MnT08 142417
4.4.2.2
Scenario 1: All -Way Stop Contro
Under this traffic control scenario, the existing signal at 1 st Avenue N was removed and the
intersection is controlled with only minor street stop control. The intersections of TH 15 at
Washington Avenue and 2nd Avenue S were evaluated under all way stop control.
During the AM peak hour, all of the intersections are expected to have acceptable operations with
a LOS B or better for all intersections and approaches.
During the PM peak hour, the majority of intersections are expected to have acceptable
operations with a LOS D or better. However, the minor approaches of 1 st Avenue N and 3rd
Avenue S are expected to have failing delays under the minor street stop control. The all way
stop control at Washington Avenue and 2nd Avenue S would have increased queueing issues
from the no build conditions and the overall intersection delay would be worse than under traffic
signal control.
Along southbound TH 15, the following maximum queues can occur:
• Washington Avenue queue spills through 1st Avenue N by at least 6 vehicles
• 2nd Avenue S queue spills into 1 st Avenue S
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills through 3rd Avenue S and 4th Avenue S
• Washington Avenue queue spills through 1 st Avenue S by at least 12 vehicles
Table 8 represents the 2040 Scenario 1 traffic operations for both the AM and PM peak hours.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 22
Table 8 - Scenario 1 - All Way Stop Control Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
_AEEL
NB
0.4/A
0.8/A
TH 15 at
1.3/A
SB
0.9/A
2ndAve N
1.0/A
1.7/A
EB
16.1 / C
(minor stop)
18.1 / C
WB
8.2/A
10.8/B
NB
2.6/A
3.2/A
TH 15 at
SB
1.5 / A
2.8 / A
1 st Ave N
3.1 / A
33.3 / D
EB
12.8 / B
186.8 / F
(minor stop)
WB
11.4/B
138.6/F
NB
7.9/A
43.7/E
TH 15 at
SB
14.3/B
31.5/D
Washington Ave
11.0 / B
30.6 / D
EB
8.9 / A
11.2 / B
(All Way Stop)
WB
7.3/A
11.3/B
TH 15 at
1stAve S
NB
2.6/A
26/A
15.0/C
97/A
SB
2.6/A
4.2/A
NB
8.4/A
42.6/E
TH15at
SB
11.6/B
26.2/D
2ndAve S
9.7/A
30.2/D
EB
7.3 / A
8.2 / A
(All Way Stop)
WB
8.0/A
9.8/A
NB
0.7/A
17.0/C
TH 15 at
SB
2.6 / A
3.0 / A
3rdAve S
2.0/A
16.0/C
EB
5.5 / A
40.0 / E
(minor stop)
WB
6.0/A
106.5/F
NB
0.6/A
5.8/A
TH15at
SB
0.2/A
0.4/A
4thAve S
0.7/A
3.8/A
EB
8.1 / A
31.5 / D
(minor stop)
WB
7.0/A
24.8/C
NB
1.0/A
3.2/A
TH 15 at
SB
0.6 / A
0.9 / A
5thAve S
1.7/A
5.1 /A
EB
9.9 / A
19.0 / C
(minor stop)
WB
8.9/A
32.5/D
INTERSECTION CONTROL EVALUATION REPORT
Page 23
MnT08 142417
4.4.2.3
Scenario 2: Traffic Signal Control - 2 Coordinated
Under this traffic control scenario, the existing signal at 1 st Avenue N was removed and the
intersection is controlled with only minor street stop control. The intersections of TH 15 at
Washington Avenue and 2nd Avenue S were evaluated under a coordinated signal system.
The preliminary design currently includes reductions to many of the signalized intersection
crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were
adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were
optimized and coordinated along TH 15 to improve traffic flows and reduce queueing.
While signal coordination does improve traffic flow on the major roadway, it can result in
additional delays on the minor street approaches.
During both the AM and PM peak hours, all of the intersections are expected to have acceptable
operations with a LOS C or better for all intersections and approaches. However, the minor
approaches of 1 st Avenue N are expected to have failing delays under the minor street stop
control.
Along southbound TH 15, the following maximum queues can occur:
• Washington Avenue queue spills through 1st Avenue N by at least 3 vehicles
• 2nd Avenue S queue spills into 1 st Avenue S
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills into 3rd Avenue S
Table 9 represents the 2040 Scenario 2 traffic operations for both the AM and PM peak hours.
INTERSECTION CONTROL EVALUATION REPORT
Page 24
MnT08 142417
Table 9 - Scenario 2 - Traffic Signal Control (2 Coordinated) Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
NB
0.5/A
1.1 /A
TH 15 at
1.4/A
SIB
0.8/A
2ndAve N
0.9/A
2.0/A
EB
14.3 / B
(minor stop)
23.0 / C
WB
7.9/A
13.4/B
NB
1.4/A
2.5/A
TH 15 at
SIB
1.4 / A
2.1 / A
1stAve N
2.6/A
14.0/B
EB
13.0 / B
77.3 / F
(minor stop)
WB
10.1 /B
46.21E
NB
5.2/A
11.7/B
TH 15 at
SIB
7.6/A
11.4/B
Washington Ave
12.2 / B
15.7 / B
EB
29.3 / C
26.1 / C
(Signal)
WB
26.1 / C
27.1 / C
TH 15 at
1stAve S
NB
1.4/A
1 6/A
2.8/A
2.6/A
SIB
1.7/A
2.3/A
NB
5.7/A
11.2/B
TH 15 at
SIB
5.5/A
9.5/A
2ndAve S
10.0/B
12.9/B
EB
24.3 / C
23.0 / C
(Signal)
WB
26.4/C
25.5/C
NB
0.8/A
1.4/A
TH 15 at
SIB
1.4 / A
2.2 / A
3rdAve S
1.4/A
2.7/A
EB
6.5 / A
15.9 / C
(minor stop)
WB
6.5/A
13.7/B
NB
0.6/A
1.0/A
TH15at
SIB
0.5/A
0.8/A
4thAve S
0.8/A
1.2/A
EB
7.6 / A
11.9 / B
(minor stop)
WB
7.6/A
11.1 /B
NB
1.0/A
1.9/A
TH 15 at
SIB
0.8 / A
1.2 / A
5thAve S
1.9/A
4.1 /A
EB
10.9 / B
20.8 / C
(minor stop)
WB
9.3/A
27.7/D
INTERSECTION CONTROL EVALUATION REPORT
Page 25
MnT08 142417
4.4.2.4
Scenario 3: Traffic Signal Control - 3 Coordinated
Under this traffic control scenario, the three existing signals were evaluated under a coordinated
mode for the signal systems.
The preliminary design currently includes reductions to many of the signalized intersection
crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were
adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were
optimized and coordinated along TH 15 to improve traffic flows and reduce queueing.
While signal coordination does improve traffic flow on the major roadway, it can result in
additional delays on the minor street approaches.
During both the AM and PM peak hours, all of the intersections are expected to have acceptable
operations with a LOS C or better for all intersections and approaches. The inclusion of the
signal control at 1 st Avenue N does not have a negative impact on TH 15 coordinated corridor
operations.
Along southbound TH 15, the following maximum queues can occur:
• 1st Avenue N queue spills into 2nd Avenue N
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills into 3rd Avenue S
Both of the long queues described above occur because they are the first signal in the series of
three based on travel direction. The arrival patterns at the first traffic signal in a series would be
relatively random by comparison to the arrival patterns at the second and third signals in the
corridor.
Table 10 represents the 2040 Scenario 3 traffic operations for both the AM and PM peak hours.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 26
Table 10 - Scenario 3 - Traffic Signal Control (3 Coordinated) Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
.Am&
NB
1.0/A
1.6/A
TH 15 at
1.6/A
SB
1.0/A
2ndAve N
1.2/A
2.3/A
EB
13.5 / B
(minor stop)
22.8 / C
WB
8.1 /A
12.0/B
NB
4.9/A
10.1 /B
TH 15 at
SB
5.0/A
10.3/B
1stAve N
7.2/A
12.5/B
EB
26.4 / C
25.6 / C
(Signal)
WB
21.0/C
18.7/B
NB
5.2/A
7.9/A
TH 15 at
SB
5.7/A
8.6/A
Washington Ave
11.3 / B
13.7 / B
EB
29.4 / C
26.8 / C
(Signal)
WB
26.9/C
28.7/C
TH 15 at
1stAve S
NB
1.5/A
1 5/A
2.8/A
2.5/A
SB
1.5/A
2.1 /A
NB
6.0/A
11.2/B
TH 15 at
SB
5.9/A
15.3/B
2ndAve S
10.4/B
15.3/B
EB
24.0 / C
22.9 / C
(Signal)
WB
27.4/C
26.4/C
NB
0.7/A
1.3/A
TH 15 at
SB
1.5 / A
2.6 / A
3rdAve S
1.4/A
2.8/A
EB
5.9 / A
16.4 / C
(minor stop)
WB
6.7/A
12.3/B
NB
0.5/A
1.1 /A
TH15at
SB
0.5/A
0.8/A
4thAve S
0.8/A
1.3/A
EB
7.6 / A
12.2 / B
(minor stop)
WB
6.9/A
12.4/B
NB
1.0/A
1.8/A
TH 15 at
SB
0.8 / A
1.1 / A
5thAve S
1.7/A
3.3/A
EB
9.6 / A
14.1 / B
(minor stop)
WB
8.5/A
21.4/C
INTERSECTION CONTROL EVALUATION REPORT
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MnT08 142417
4.4.2.5
Scenario 4: Traffic Signal Control - 3 Coordinated Unsignalized Right Turn Removed
Under this traffic control scenario, the three existing signals were evaluated under a coordinated
signal system.
The preliminary design currently includes reductions to many of the signalized intersection
crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were
adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were
optimized and coordinated along TH 15 to improve traffic flows and reduce queueing.
While signal coordination does improve traffic flow on the major roadway, it can result in
additional delays on the minor street approaches.
All existing right turn lanes at the unsignalized intersections were removed from the analysis.
The only exceptions are the northbound and southbound right turns at 2nd Avenue N. The
following is a list of the right turn lanes removed:
• Northbound right turn lane at 1 st Avenue S
• Southbound right turn lane at 1st Avenue S
• Southbound right turn lane at 3rd Avenue S
Without the right turn lanes, right turning traffic would slow down in the through lane and
potentially increase in rear end collisions.
During both the AM and PM peak hours, all of the intersections are expected to have acceptable
operations with a LOS C or better for all intersections and approaches. The removal of the
unsignalized right turn lanes does not have a negative impact on TH 15 corridor operations.
Along southbound TH 15, the following maximum queues can occur:
• 1 st Avenue N queue spills into 2nd Avenue N
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills into 3rd Avenue S
Table 11 represents the 2040 Scenario 4 traffic operations for both the AM and PM peak hours.
Based on the analysis results of Scenario 4 compared to Scenario 3, removal of right turn lanes
on TH 15 at the non -signalized intersections results in no discernable negative impact to traffic
operations along TH 15. Consideration of removing or providing the right turn lanes should be
made based upon other factors, such as on street parking demands, pedestrian crossing
distance and sight lines, and/or truck turning movements.
INTERSECTION CONTROL EVALUATION REPORT
Page 28
MnT08 142417
Table 11 - Scenario 4 - Traffic Signal Control (3 Coordinated; removed Rights) Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
Delay Delay
NB
1.0/A
1.6/A
TH 15 at
1.6/A
SB
1.0/A
2ndAve N
1.2/A
2.4/A
EB
14.0 / B
(minor stop)
24.0 / C
WB
7.7/A
14.0/B
NB
5.0/A
8.8/A
TH 15 at
SB
4.8 / A
9.6 / A
1 st Ave N
7.1 / A
11.9 / B
EB
26.6 / C
25.6 / C
(Signal)
WB
20.7 / C
20.1 / C
NB
5.2/A
7.0/A
TH 15 at
SB
5.6/A
8.3/A
Washington Ave
11.4 / B
12.8 / B
EB
29.6 / C
27.9 / C
(Signal)
WB
25.1 / C
26.9 / C
TH 15 at
1stAve S
NB
1.6/A
1 7/A
2.9/A
2.6/A
SB
1.8/A
2.2/A
NB
5.9/A
10.7/B
TH 15 at
SB
5.5/A
15.9/B
2ndAve S
10.1 /B
15.1 /B
EB
24.3 / C
23.1 / C
(Signal)
WB
26.8/C
25.2/C
NB
0.7/A
1.2/A
TH 15 at
SB
1.6 / A
3.0 / A
3rdAve S
1.5/A
3.0/A
EB
6.2 / A
15.2 / C
(minor stop)
WB
6.4/A
13.9/B
NB
0.6/A
0.9/A
TH15at
SB
0.6/A
0.8/A
4thAve S
0.9/A
1.2/A
EB
7.2 / A
12.6 / B
(minor stop)
WB
7.0/A
14.5/B
NB
1.0/A
1.7/A
TH 15 at
SB
0.8 / A
1.1 / A
5thAve S
1.8/A
3.9/A
EB
9.9 / A
17.8 / C
(minor stop)
WB
8.6/A
27.5/D
INTERSECTION CONTROL EVALUATION REPORT
Page 29
MnT08 142417
4.4.2.6
Scenario 5: Traffic Signal Control — 3 Coordinated with 1 It Ave S Modification
Under this traffic control scenario, the three existing signals were evaluated under a coordinated
system and as with Scenario 4, the unsignalized right turn lanes were removed.
The preliminary design currently includes reductions to many of the signalized intersection
crosswalk distances. All pedestrian crossing distances were evaluated and the FDW times were
adjusted to meet the current standard of 3.5 feet per second. Then the signal timings were
optimized and coordinated along TH 15 to improve traffic flows and reduce queueing.
While signal coordination does improve traffic flow on the major roadway, it can result in
additional delays on the minor street approaches.
This scenario is evaluated to potentially improve safety at the intersection of TH 15 and 1 st
Avenue S with a reduction in vehicle conflicts as well as reduced pedestrian crossing distances of
TH 15 at 1 st Avenue S.
The northbound and southbound left turns at the uncontrolled intersection were shifted to the two
adjacent signalized intersections; this reduces the conflict points at the 1 st Avenue S intersection
from 8 down to only 2. The existing northbound and southbound left turns at this intersection are
minor with only between 10 and 15 vehicles in the existing peak hours respectively, and there are
approximately 200 left turns at each movement for the entire day. The small change in left
turning movements has negligible operational impacts to the two adjacent signalized
intersections.
The removal of the left turns has multiple benefits to the intersection and roadway network. Not
only does it remove vehicle conflict points at the intersection, the existing left turn lanes could be
converted to pedestrian refuge medians. The refuge islands would allow pedestrian to cross one
direction of TH 15 at a time.
During both the AM and PM peak hours, all of the intersections are expected to have acceptable
operations with a LOS C or better for all intersections and approaches.
Along southbound TH 15, the following maximum queues can occur:
• 1 st Avenue N queue spills into 2nd Avenue N
Along northbound TH 15, the following maximum queues can occur:
• 2nd Avenue S queue spills into 3rd Avenue S
Table 12 represents the 2040 Scenario 5 traffic operations for both the AM and PM peak hours.
INTERSECTION CONTROL EVALUATION REPORT
Page 30
MnT08 142417
Table 12 - Scenario 5 - Traffic Signal Control (3 Coordinated; 1st Ave S Modification) Traffic
Operations
AM Peak
Hour
PMPIWOM
Intersection:
Approach
Approach
Intersection
Approach IFintersectio
Delay
Delay
Delay
I Delay
Lsec/veh LOSAlsec/veh
/ LOS)
(sec/veh / LOS).,haec/veh
L01
NB
1.0/A
1.6/A
TH 15 at
SB
1.0/A
1.6/A
2ndAve N
1.2/A
2.5/A
EB
14.2 / B
24.9 / C
(minor stop)
WB
8.5/A
15.3/C
NB
4.9/A
9.3/A
TH 15 at
SB
5.1 / A
9.9 / A
1 st Ave N
7.2 / A
12.1 / B
EB
25.2 / C
25.5 / C
(Signal)
WB
19.6/B
19.8/B
NB
5.2/A
8.1 /A
TH 15 at
SB
5.7/A
8.7/A
Washington Ave
11.1 / B
13.6 / B
EB
28.5 / C
27.0 / C
(Signal)
WB
24.8/C
28.1 /C
TH 15 at
1stAve S
NB
1.2/A
1 5/A
3.2/A
27/A
SB
1.7/A
2.1 /A
NB
6.0/A
11.6/B
TH15at
SB
6.4/A
15.8/B
2ndAve S
10.7/B
15.4/B
EB
23.8 / C
22.6 / C
(Signal)
WB
28.4/C
25.6/C
NB
0.8/A
1.4/A
TH 15 at
SB
1.7 / A
2.9 / A
3rdAve S
1.6/A
3.2/A
EB
7.2 / A
20.2 / C
(minor stop)
WB
5.7/A
15.5/C
NB
0.6/A
0.9/A
TH15at
SB
0.6/A
0.8/A
4thAve S
0.9/A
1.2/A
EB
8.9 / A
11.0 / B
(minor stop)
WB
7.2/A
15.6/C
NB
1.0/A
1.8/A
TH 15 at
SB
0.7 / A
1.1 / A
5thAve S
1.7/A
3.5/A
EB
10.4 / B
16.2 / C
(minor stop)
WB
8.8/A
23.3/C
INTERSECTION CONTROL EVALUATION REPORT
Page 31
MnT08 142417
4.4.2.7
Scenario 6: Roundabout Control
At the intersections of TH 15 with 1st Avenue N, Washington Avenue, and 2nd Avenue S, a single
lane "mini" roundabout was evaluated. This analysis was conducted in RODEL and thus there is
no evaluation of the other intersections along TH 15.
Mini -roundabouts are defined as having an inscribed circle diameter ranging from 50 to 95 feet; a
typical standard single lane roundabout might have an inscribed circle diameter of 140-160 feet,
which would not fit within the existing right of way in downtown Hutchinson. The three study
intersections could accommodate a mini -roundabout with an inscribed circle of 80 feet.
Accommodation of large vehicles through a mini -roundabout is feasible as trucks are able to
drive over the central island. MnDOT District 7 representatives reported that mini -roundabouts in
downtown St. James, Minnesota were constructed on TH 4 with inscribed circles of 80 to 85 feet.
FHWA guidance on mini -roundabouts suggests that the total entering demand capacity of a mini -
roundabout is up to 1,600 vehicles per hour. The 2040 PM peak hour projections for the three TH
15 intersections range from 1,620 to 1,755 vehicles per hour, all higher than the approximate
capacity based on FHWA guidance.
RODEL is a roundabout modeling and design software tool used evaluating roundabouts; it is not
intended for use on mini -roundabouts; but has been used in this evaluation to provide a basis for
operational comparisons. A mini -roundabout would have less capacity than a single lane
roundabout. A single lane roundabout evaluated with 2040 traffic demands using RODEL
provides optimistic results. The AM and PM peak hours of a single lane roundabout would
operate acceptably with all approaches operating at a LOS B or better. If mini -roundabouts are to
be further considered, a microsimulation tool such as VISSIM should be used to provide a more
realistic assessment of their operation.
Table 13 shows RODEL results for single lane roundabouts in AM and PM peak hours in 2040.
Table 13 — Scenario 6 — Roundabout Control (RODEL) Traffic Operations
AM Peak
Hour
PM Peak Hour
Intersection:
Approach
Approach
Intersection
Approach Intersection
Delay
Delay
I Delay Delay
Al,,,,M,
NB
4.5/A
10.3/B
TH 15 at
8.0 / A
SIB
6.5 / A
1st Ave N
5.6/A
8.5/A
EB
4.6 / A
(mini -roundabout)
5.6 / A
WB
3.9/A
6.1 /A
NB
4.6/A
10.0/B
TH 15 at
SIB
6.5/ A
9.1 / A
Washington Ave
5.5 / A
8.9 / A
EB
5.0 / A
6.1 / A
(mini -roundabout)
WB
4.2/A
7.4/A
NB
4.8/A
10.2/B
TH 15 at
SIB
5.9 / A
9.7 / A
2ndAve S
5.3/A
9.3/A
(mini -roundabout)
EB
4.9 / A
5.5 / A
WB
4.1 /A
6.5/A
INTERSECTION CONTROL EVALUATION REPORT
Page 32
MnT08 142417
4.4.3
Scenario Comparisons
The analyzed scenarios, including the existing and no build, have almost indistinguishable
differences in operations during the AM peak; therefore, this comparison focuses on the PM peak
hour.
In the PM peak hour, the majority of all scenarios and intersections would operate acceptably.
Therefore, the total network performance from the traffic models was also evaluated for
comparison purposes as well as the average operating speeds along TH 15 through the study
area.
Scenario 6 was not evaluated in this section as the roundabout operations were conducted as
stand-alone intersection evaluations (RODEL). While the single lane roundabout intersection
delays are comparable to all other scenarios, the total entering volumes exceed the estimated
mini -roundabout capacity guidelines. This causes concern about the actual performance of a
mini -roundabout.
Table 14 represents the entire network performance measures from the operations model. All
models have the same roadway extents and therefore the data between scenarios is
comparable.
Table 14 — Network Performance Comparison — PM Peak Hour
2040
14
Network MOE
Scenario 1
Scenario 2
Scenario 3
Scenario 4
Scenario 5
(3 signals
0
touild
(All -way
(2 coord.
(3 coord.
(3 signals
stop)
signals)
signals)
wo RTL)
wo LTL at
)
1 �` SVehicle
Miles
11111h
From the above table, it is clear that the traffic demand increases between the existing and no
build scenarios will add delays to the roadway network. Scenario 1 is expected to have the
highest delay and total stops with all way stop control along TH 15.
Scenarios 2, 3, 4, and 5 all have performance measures that are improved over the no build
condition. The four scenarios as within a few percentage points of each other regarding all of the
network performance criteria; however Scenario 2 had failing intersection approach delays.
Therefore, based on the network performance, Scenarios 3, 4, and 5 are all acceptable
scenarios.
INTERSECTION CONTROL EVALUATION REPORT
Page 33
MnT08 142417
4.4.3.1
TH 15 Corridor Speeds
The PM peak hour average travel speed between each intersection along TH 15 was compared,
by direction, to assess the subtleties between the scenarios. This comparison is not intended to
say that higher speeds along TH 15 are necessarily a project goal; however, it provides insight on
the impacts of additional signals and signal coordination.
Table 15 and Table 16 include the average travel speeds from the operations model for
northbound TH 15 and southbound TH 15, respectively. All models have the same roadway
network limits and therefore the data between scenarios is comparable.
It should be noted that the roundabout option, Scenario 6, was not evaluated in this section as
the roundabout operations were conducted as stand-alone intersection evaluations (RODEL).
With all vehicles entering the roundabout intersections at reduced speeds, it is likely that between
the intersections of 1 st Avenue N and 2nd Avenue S, vehicle speeds would be reduced to 20 mph
or less in both directions.
Speeds below 20 mph and below 15 mph are shaded to help highlight the difference between the
scenarios.
Table 15 — TH 15 Northbound PM Peak Average Speed Comparison
Scenario
-0
Scenario 2 Scenario 3
Scenario 4
TH 15 Segment
alk
stop)Scenario
N11 (All -way
Build
I
(2 coord. (3 coord.
dIL
(3 signals
. -
Jhh
(3 signals]
wo LTL at
1- S)
North of 2nd Ave N
27
26 27
26 26
26
25
between 2nd Ave N and 1st Ave N
25
24
28
27
25
25
25
between 1st Ave N and Washington
14
13
22
24
15
16
15
between Washington and 1 st Ave S
12
11
5
13
16
17
16
between 1 st Ave S and 2nd Ave S
23
22
11
22
22
22
21
between 2nd Ave S and 3rd Ave S
15
14
5
14
14
14
13
between 3rd Ave S and 4th Ave S
27
26
10
26
26
27
26
between 4th Ave S and 5th Ave S
28
28
18
28
28
28
28
South of 5th Ave S
28
1 28
26
28
28
28
28
Average Corridor Speed
22.1
1 21.3
16.9
23.1
22.2
22.6
21.9
X < 20 mph X < 15 mph
From the above table, it is clear that the traffic demand increases between the existing and no
build scenarios will slow traffic along northbound TH 15. Scenario 1, with all way stop control,
had the lowest average speeds in the corridor.
Scenarios 2, 3, 4, and 5 all have improved speeds over the existing and no build conditions. With
the least number of signalized intersections, Scenario 2 does provide the highest overall speeds
for the corridor, however Scenarios 3 through 5 are within 5% of Scenario 2.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 34
4.5
Table 16 — TH 15 Southbound PM Peak Average Speed Comparison
-0
Scenario
Segment
TH 15 Alra't
I&-
stop)
... .. ,signals
signals 611111tgnals)
wo RTL)&
J.t S)
North of end Ave N
27
26
27
ME
27 27
27
27
between 2nd Ave N and 1st Ave N
15
14
24
26
14
15
15
between 1st Ave N and Washington
13
11
7
13
17
17
17
between Washington and 1st Ave S
24
23
21
24
25
24
25
between 1 st Ave S and 2nd Ave S
14
13
8
15
11
11
11
between 2nd Ave S and 3rd Ave S
24
24
23
25
23
23
23
between 3rd Ave S and 4th Ave S
27
27
29
27
28
28
28
between 4th Ave S and 5th Ave S
28
28
29
27
28
28
28
South of 5th Ave S
28
28
29
27
28
28
28
Average Corridor Speed
22.2
21.6
21.9
23.4
22.3
22.3
22.4
X < 20 mph X < 15 mph
From the above table, the existing, no build, Scenario 1 all have the lowest average speeds in the
southbound TH 15 corridor.
Scenarios 2, 3, 4, and 5 all have improved speeds over the existing and no build conditions. With
the least number of signalized intersections, Scenario 2 does provide the highest overall speeds
for the corridor, however Scenarios 3 through 5 are within 5% of Scenario 2.
Pedestrian Facilities
A desired outcome of this study is to identify appropriate treatments for pedestrian crossing.
At all eight study intersections, there are pedestrian curb ramps and marked crossings on the
majority of intersection legs. As part of the reconstruction project, all existing curb ramps will be
upgraded with ADA compliant curb ramps and landings.
At all of the traffic signal controlled intersections, marked crosswalks should be provided on all
four legs of each intersection. ADA compliant pedestrian push buttons and countdown pedestrian
signals should also be provided.
MnDOT Technical Memorandum No. 15-01-T-0, Pedestrian Crossing Facilitation, provides
guidance on when to mark crosswalks or provide additional treatments at unsignalized
intersections. The guidance identifies a demand of 20 pedestrians per hour as one of the criteria
for consideration of crosswalk treatments. Other criteria include: presence of regular pedestrian
generators, school crossing or elderly facilities.
Based on the existing pedestrian counts collected in September 2017, no existing crosswalk
serves 20 or more pedestrian per hour; there are no marked school crossings nor elderly
facilities. However, throughout the downtown area, the pedestrian count data does identify that a
regular crossing demand does exist all existing crosswalk locations. Therefore, marked
pedestrian crossings are supported at any unsignalized location where an existing pedestrian
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 35
sidewalk corridor or connection exists. Further, wherever possible, it is prudent to shorten the
crossing distance to reduce pedestrian exposure by providing curb extensions (bump -outs) at
crosswalks.
Pedestrian crossings at unsignalized downtown intersections should be identified with pavement
markings and equipped with crosswalk warning signs serving all east and west crosswalks. North
south crossing should also be provided with pavement markings; Crosswalks should be marked
across minor street stop sign controlled approaches; however, no warning sign would be
appropriate due to the presence of a stop sign. Marked crossings of TH 15 should be provided
where there are continuous pedestrian facilities (east -west sidewalk corridors) on both sides of
TH 15 including these:
• TH 15 at 2nd Avenue N; north and south intersection legs
• TH 15 at 1 st Avenue S; north and south intersection legs
• TH 15 at 3rd Avenue S; north and south intersection legs
• TH 15 at 4th Avenue S; north leg crossing only; south leg has no pedestrian facility
• TH 15 at 5th Avenue S; south leg crossing only; north leg has no pedestrian facility
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 36
5
Findings and Conclusions
In this intersection and corridor evaluation, the existing and future no build traffic operations were
compared to 6 build scenarios to evaluate various intersection control strategies along the TH 15
corridor through downtown Hutchinson.
The existing and 2040 traffic demands on the minor street approaches are relatively low;
therefore, based on the warrant analysis, the following intersections do not meet the All Way Stop
warrant or any Traffic Signal warrant. These intersections should continue to be controlled by
stop signs on the minor street approaches:
• TH 15 at 2nd Avenue N
• TH 15 at V Avenue S
• TH 15 at 4th Avenue S
• TH 15 at 5th Avenue S
This intersection of TH 15 at 1 st Avenue S operates with the minor street regulated as a one-way
street departing from TH 15 in both directions; therefore no stop sign control is needed.
This leaves the intersections of TH 15 at 1 st Avenue N, Washington Avenue, and 2nd Avenue S as
the only intersections where a potential traffic control change was evaluated; all three
intersections currently operate under traffic signal control.
The intersection of TH 15 at 1 st Avenue N does not meet the all way stop warrants or the full eight
hour traffic signal warrant; however, as an existing signalized intersection, the existing and 2040
projected demands do meet the 80% volume thresholds indicating that the traffic signal should be
retained.
The following describes each future scenario evaluated and the outcomes of the evaluation for
each:
• No Build Conditions: No change to existing corridor.
— With no change to the signal systems, the uncoordinated series of signals result in
vehicles traveling along TH 15 stop at multiple intersections. The additive delay
along mainline TH 15 results in this scenario having one of the lowest average travel
speeds for the TH 15 corridor.
— Due to the mainline delay and low travel speeds, this scenario is not recommended.
• Scenario 1: All Way Stop control at Washington Avenue and 2nd Avenue S
— Requiring all traffic to stop at the two intersections increases the total number of
vehicle stops in the corridor by 50% compared to the existing/no-build condition.
This scenario also has the lowest average speeds along the TH 15 corridor.
— Due to the increased number of stops, high delay and low travel speeds, this
scenario is not recommended.
• Scenario 2: Coordinated Signals at Washington Avenue and 2nd Avenue S
— Remove the existing traffic signal at 1 st Avenue N and convert it to a minor stop
controlled intersection. The intersection as a whole would have acceptable average
approach delay value, however the minor approaches are expected to have failing
operations with delays at LOS F.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 37
— Signal timings were adjusted for the proposed pedestrian crossing changes and the
signal cycle length and phasing was updated and coordinated between intersections.
— With coordinated traffic signals at only two intersections, this scenario provides the
highest average speeds along the TH 15 corridor.
— With failing operations at the 1 st Avenue N intersection, this scenario is not
recommended.
• Scenario 3: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N
— Signal timings were adjusted for the proposed pedestrian crossing changes and the
signal cycle length and phasing was updated and coordinated between intersections.
— With coordinated traffic signals at all three existing signalized intersections, the travel
speeds are improved compared to the no build scenario, indicating that signal
coordination is a benefit to traffic flow on TH 15.
— With improved traffic operations, this scenario is a viable scenario to recommend.
• Scenario 4: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N
— Includes: TH 15 Right Turn Lane Removal at unsignalized intersections.
— Signal timings were adjusted for the proposed pedestrian crossing changes and the
signal cycle length and phasing was updated and coordinated between intersections.
— With coordinated traffic signals at all three existing signalized intersections, the travel
speeds are improved over the no build scenario, indicating the signal coordination is
a benefit to traffic flow on TH 15.
— The removal of the northbound and southbound right turn lanes along TH 15 at all
unsignalized intersections has a negligible impact on traffic operations and vehicle
speeds. Potential negative safety impact as vehicle turn from through lane.
— With improved traffic operations, this scenario is a viable scenario to recommend.
• Scenario 5: Coordinated Signals at Washington Ave, 2nd Ave S, and 1 st Ave N
— Includes: TH 15 Right Turn Lane Removal at unsignalized intersections.
— Includes: 1st Avenue S converted to Right -In only; TH 15 left turns were removed
— Signal timings were adjusted for the proposed pedestrian crossing changes and the
signal cycle length and phasing was updated and coordinated between intersections.
— With coordinated traffic signals at all three existing signalized intersections, the travel
speeds are improved over the no build scenario, indicating that signal coordination is
a benefit to traffic flow on TH 15.
— The removal of the northbound and southbound right turn lanes along TH 15 at all
unsignalized intersections has a negligible impact on traffic operations and vehicle
speeds. Potential negative safety impact as vehicle turn from through lane.
— The conversion of 1st Avenue S to a limited access intersection has negligible
operational impacts to the surrounding intersections and potentially provides a safer
intersection for all users.
— Discussion with the PMT group resulted in the acknowledgment that the change in
access would not be acceptable for downtown circulation of traffic patterns. Based
on that input this scenario is not recommended.
• Scenario 6: Mini -Roundabouts at Washington Ave, 2nd Ave S, and 1st Ave N
— FHWA's guidance for mini -roundabouts indicates a capacity threshold of 1600 total
entering vehicles per hour; the study intersections would exceed the intersection
capacity threshold by 2040.
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 38
— Discussion with the PMT group resulted in the acknowledgment that given
uncertainty about mini -roundabout capacity, public acceptance of the mini -
roundabout control scenario would not be possible; therefore no additional
operations analysis would be required to further vet this scenario. Based on that
input this scenario is not recommended.
While not included in the operational results, the intersection of TH 15 and TH 7 was included in
all modeled scenarios to provide realistic traffic flows to and from the TH 15 corridor. In all
scenarios and traffic forecasted years, the existing actuated and uncoordinated signal system
should operate at a LOS C or better for the intersection and all approaches.
INTERSECTION CONTROL EVALUATION REPORT
Page 39
M n T08 142417
5.1
Recommendation
The TH 15 reconstruction project should upgrade all intersections along the corridor to current
geometric and traffic control standards. As a result, this project is anticipated to provide a safer
and more user friendly environment for all modes of transportation within the TH 15 corridor
through downtown Hutchinson.
All existing, signalized intersections should remain under traffic signal control. Each signal
should be designed to operate with optimized signal timing and phasing plans and be integrated
to operate in a coordinated mode for improved progression along TH 15. Marked pedestrian
crossing should be provided on all four legs of each signalized intersection with curb extensions
provided where feasible. The following are intersections recommended for traffic signal control:
• TH 15 at 1 st Avenue N
• TH 15 at Washington Avenue
• TH 15 at 2nd Avenue S
All existing, unsignalized intersections should remain under minor street stop control and the right
turn lanes from TH 15 may be removed without significant impacts to TH 15. Removing the right
turn lanes has a potential negative safety impact as vehicle turn from through lane; however,
improved pedestrian crossings were deemed more appropriate. The following are the minor
street stop control recommendations:
• TH 15 at 2nd Avenue N
• TH 15 at 1 st Avenue S (exception: no stop signs on one-way streets departing TH 15)
• TH 15 at 3rd Avenue S
• TH 15 at 4th Avenue S
• TH 15 at 5th Avenue S
North -south pedestrian crosswalks should be provided at all unsignalized intersection crossings
of the minor street approaches. East -west pedestrian crosswalks should be provided where
there is continuous pedestrian facilities on both sides of TH 15 with curb extensions provided
where feasible. This would include:
• TH 15 at 2nd Avenue N; all four intersection legs
• TH 15 at 1 st Avenue S; all four intersection legs
• TH 15 at 3rd Avenue S; all four intersection legs
• TH 15 at 4th Avenue S; both minor street legs and the north leg crossing TH 15
• TH 15 at 5th Avenue S; both minor street legs and the south leg crossing TH 15
INTERSECTION CONTROL EVALUATION REPORT MnT08 142417
Page 40
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: City Data Practices Policies
Department: Legal
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
State law requires the City to adopt a data practices policy which guides both the City and members of the public in
obtaining information that the City retains. The data practices policy informs people of what type of information is
public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the
City, and what the cost is to obtain data, if any.
State law also requires that the City adopt the data practices policy annually.
For your consideration and approval is the data practices policy for the City of Hutchinson. There is no proposed
change from the version we adopted last year.
I recommend adoption of the data practices policy.
BOARD ACTION REQUESTED:
Approve reaffirmation of City Data Practices policies.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
L0
Data Practices Policy for Members of the Public
Right to Access Public Data
The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government
data are public unless a state or federal law says the data are not public. Government data is a term
that means all recorded information a government entity has, including paper, email, DVDs,
photographs, etc.
The Government Data Practices Act also provides that this government entity must keep all government
data in a way that makes it easy for you, as a member of the public, to access public data. You have the
right to look at (inspect), free of charge, all public data that we keep. You also have the right to get
copies of public data. The Government Data Practices Act allows us to charge for copies. You have the
right to look at data, free of charge, before deciding to request copies.
How to Make a Data Request
To look at data or request copies of data that this government entity keeps, make a written request.
Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4.
You may make your request for data by mail, fax or email using the data request form on page 6.
If you choose not to use the data request form, your request should include:
• that you, as a member of the public, are making a request for data under the Government Data
Practices Act, Minnesota Statutes, Chapter 13;
• whether you would like to look at the data, get copies of the data, or both; and
• a clear description of the data you would like to inspect or have copied.
This government entity cannot require you, as a member of the public, to identify yourself or explain the
reason for your data request. However, depending on how you want us to process your request (if, for
example, you want us to mail you copies of data), we may need some information about you. If you
choose not to give us any identifying information, we will provide you with contact information so you
may check on the status of your request. In addition, please keep in mind that if we do not understand
your request and have no way to contact you, we will not be able to begin processing your request.
How We Respond to a Data Request
Upon receiving your request, we will work to process it.
If we do not have the data, we will notify you in writing as soon as reasonably possible.
If we have the data, but the data are not public, we will notify you as soon as reasonably possible
and state which specific law says the data are not public.
If we have the data, and the data are public, we will respond to your request appropriately and
promptly, within a reasonable amount of time by doing one of the following:
o arrange a date, time, and place to inspect data, for free, if your request is to look at the
data, or
o provide you with copies of the data as soon as reasonably possible. You may choose to pick
up your copies, or we will mail or fax them to you. If you want us to send you the copies,
Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2
you will need to provide us with an address or fax number. We will provide electronic
copies (such as email or CD-ROM) upon request if we keep the data in electronic format.
Information about copy charges is on page 5.
If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please
let us know. We will give you an explanation if you ask.
The Government Data Practices Act does not require us to create or collect new data in response to a
data request if we do not already have the data, or to provide data in a specific form or arrangement if
we do not keep the data in that form or arrangement. (For example, if the data you request are on
paper only, we are not required to create electronic documents to respond to your request.) If we agree
to create data in response to your request, we will work with you on the details of your request,
including cost and response time.
In addition, the Government Data Practices Act does not require us to answer questions that are not
requests for data.
Requests for Summary Data
Summary data are statistical records or reports that are prepared by removing all identifiers from
private or confidential data on individuals. The preparation of summary data is not a means to gain
access to private or confidential data. We will prepare summary data if you make your request in writing
and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the
data request form on page 6 — we will respond within ten business days with the data or details of when
the data will be ready and how much we will charge.
Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3
Data Practices Contacts
Responsible Authority
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Data Practices Compliance Official
City Attorney
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Data Practices Designee(s)
Executive Assistant/Paralegal
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4
Copy Costs — Members of the Public
This government entity charges members of the public for copies of government data. These charges
are authorized under Minnesota Statutes, section 13.03, subdivision 3(c).
For 100 or Fewer Paper Copies — 25 cents per page
100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or
50C for a two-sided copy. The City does not charge for copies that are 10 pages or less.
Most Other Types of Copies — Actual cost
The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost
of searching for and retrieving the data, and making the copies or electronically transmitting the data
(e.g. sending the data by email).
In determining the actual cost of making copies, we factor in employee time, the cost of the materials
onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is
for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the
actual cost we must pay an outside vendor for the copies.
The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly
rate.
If, because of the subject matter of your request, we find it necessary for a higher -paid employee to
search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at
the higher salary/wage.
Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5
Data Request Form - Members of the Public
Date of request:
I am requesting access to data in the following way:
❑ Inspection ❑ Copies ❑ Both inspection and copies
Note: inspection is free but the City charges $.25/page for copies over 10 pages.
These are the data I am requesting:
Describe the data you are requesting as specifically as possible. If you need more space, please use the
back of this form.
Contact Information
Name:
Address:
Phone number: Email address:
You do not have to provide any of the above contact information. However, if you want us to
mail/email you copies of data, we will need some type of contact information. In addition, if we do not
understand your request and need to get clarification from you, without contact information we will not
be able to begin processing your request until you contact us.
We will respond to your request as soon as reasonably possible.
Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6
L0
Data Practices Policy for Data Subjects
Data about You
The Government Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have
certain rights related to a government entity collecting, creating, and keeping government data about
them. You are the subject of data when you can be identified from the data. Government data is a term
that means all recorded information a government entity has, including paper, email, DVDs,
photographs, etc.
Classification of Data about You
The Government Data Practices Act presumes that all government data are public unless a state or
federal law says that the data are not public. Data about you are classified by state law as public,
private, or confidential. See below for some examples.
1. Public data: We must give public data to anyone who asks; it does not matter who is asking for
the data or why.
The following is an example of public data about you: the names of Minnesota government
employees
2. Private data: We cannot give private data to the general public, but you have access when the
data are about you. We can share your private data with you, with someone who has your
permission, with our government entity staff who need the data to do their work, and as
permitted by law or court order.
The following is an example of private data about you: Social Security numbers
3. Confidential data: Confidential data have the most protection. Neither the public nor you can
get access even when the confidential data are about you. We can share confidential data
about you with our government entity staff who need the data to do their work and to others as
permitted by law or court order. We cannot give you access to confidential data.
The following is an example of confidential data about you: the identity of the subject of an
active criminal investigation
Your Rights under the Government Data Practices Act
This government entity must keep all government data in a way that makes it easy for you to access
data about you. Also, we can collect and keep only those data about you that we need for administering
and managing programs that are permitted by law. As a data subject, you have the following rights.
• Access to Your Data
You have the right to look at (inspect), free of charge, public and private data that we keep
about you. You also have the right to get copies of public and private data about you. The
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2
Government Data Practices Act allows us to charge for copies. You have the right to look at
data, free of charge, before deciding to request copies.
Also, if you ask, we will tell you whether we keep data about you and whether the data are
public, private, or confidential.
As a parent, you have the right to look at and get copies of public and private data about your
minor children (under the age of 18). As a legally appointed guardian, you have the right to look
at and get copies of public and private data about an individual for whom you are appointed
guardian.
Minors have the right to ask this government entity not to give data about them to their parent
or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put
your request in writing and to include the reasons that we should deny your parents access to
the data. We will make the final decision about your request based on your best interests.
Note: Minors do not have this right if the data in question are educational data maintained by
an educational agency or institution.
• When We Collect Data from You
When we ask you to provide data about yourself that are not public, we must give you a notice.
The notice is sometimes called a Tennessen warning. The notice controls what we do with the
data that we collect from you. Usually, we can use and release the data only in the ways
described in the notice.
We will ask for your written permission if we need to use or release private data about you in a
different way, or if you ask us to release the data to another person. This permission is called
informed consent. If you want us to release data to another person, you must use the consent
form we provide.
• Protecting your Data
The Government Data Practices Act requires us to protect your data. We have established
appropriate safeguards to ensure that your data are safe.
In the unfortunate event that we determine a security breach has occurred and an unauthorized
person has gained access to your data, we will notify you as required by law.
When your Data are Inaccurate and/or Incomplete
You have the right to challenge the accuracy and/or completeness of public and private data
about you. You also have the right to appeal our decision. If you are a minor, your parent or
guardian has the right to challenge data about you.
How to Make a Request for Your Data
To look at data, or request copies of data that this government entity keeps about you, your minor
children, or an individual for whom you have been appointed legal guardian, make a written request.
Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5.
You may make your request by mail, fax or email using the data request form on page 7.
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3
If you choose not use to use the data request form, your request should include:
• that you are making a request, under the Government Data Practices Act (Minnesota Statutes,
Chapter 13), as a data subject, for data about you;
• whether you would like to inspect the data, have copies of the data, or both;
• a clear description of the data you would like to inspect or have copied; and
• identifying information that proves you are the data subject, or data subject's parent/guardian.
This government entity requires proof of your identity before we can respond to your request for data.
If you are requesting data about your minor child, you must show proof that you are the minor's parent.
If you are a guardian, you must show legal documentation of your guardianship. Please see the
Standards for Verifying Identity located on page 8.
How We Respond to a Data Request
Once you make your request, we will work to process your request. If it is not clear what data you are
requesting, we will ask you for clarification.
• If we do not have the data, we will notify you in writing within 10 business days.
• If we have the data, but the data are confidential or private data that are not about you, we will
notify you within 10 business days and state which specific law says you cannot access the data.
• If we have the data, and the data are public or private data about you, we will respond to your
request within 10 business days, by doing one of the following:
o arrange a date, time, and place to inspect data, for free, if your request is to look at the
data, or
o provide you with copies of the data within 10 business days. You may choose to pick up
your copies, or we will mail or fax them to you. We will provide electronic copies (such as
email or CD-ROM) upon request if we keep the data in electronic format.
Information about copy charges is on page 6.
After we have provided you with access to data about you, we do not have to show you the data again
for 6 months unless there is a dispute or we collect or create new data about you.
If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please
let us know. We will give you an explanation if you ask.
The Government Data Practices Act does not require us to create or collect new data in response to a
data request if we do not already have the data, or to provide data in a specific form or arrangement if
we do not keep the data in that form or arrangement. (For example, if the data you request are on
paper only, we are not required to create electronic documents to respond to your request.) If we agree
to create data in response to your request, we will work with you on the details of your request,
including cost and response time.
In addition, we are not required under the Government Data Practices Act to respond to questions that
are not specific requests for data.
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4
Data Practices Contacts
Responsible Authority
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Data Practices Compliance Official
City Attorney
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Data Practices Designee(s)
Executive Assistant/Paralegal
111 Hassan Street SE
Hutchinson, MN 55350
Ph. (320) 587-5151
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5
Copy Costs - Data Subjects
This government entity charges data subjects for copies of government data. These charges are
authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies
that are 10 pages or less.
Actual Cost of Making the Copies
In determining the actual cost of making copies, we factor in employee time, the cost of the materials
onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is
for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the
actual cost we must pay an outside vendor for the copies.
The cost of employee time to make copies is the retriever's hourly rate.
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6
Data Request Form - Data Subjects
Date of request:
To request data as a data subject, you must show
a driver's license, military ID, or passport] as proof of identity.
I am requesting access to data in the following way:
[a valid state ID, such as
❑ Inspection ❑ Copies ❑ Both inspection and copies
Note: inspection is free but a charge is applied for copies that are 10 pages or more.
These are the data I am requesting:
Describe the data you are requesting as specifically as possible. If you need more space, please use the
back of this form.
Contact Information
Data subject name
Parent/Guardian name (if applicable
Address
Phone number Email address
Staff Verification
Identification provided
We will respond to your request within 10 business days.
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7
Standards for Verifying Identity
The following constitute proof of identity.
• An adult individual must provide a valid photo ID, such as
o a state driver's license
o a military ID
o a passport
o a Minnesota ID
o a Minnesota tribal ID
• A minor individual must provide a valid photo ID, such as
o a state driver's license
o a military ID
o a passport
o a Minnesota ID
o a Minnesota Tribal ID
o a Minnesota school ID
• The parent or guardian of a minor must provide a valid photo ID and either
o a certified copy of the minor's birth certificate or
o a certified copy of documents that establish the parent or guardian's relationship to the child,
such as
a court order relating to divorce, separation, custody, foster care
a foster care contract
an affidavit of parentage
• The legal guardian for an individual must provide a valid photo ID and a certified copy of
appropriate documentation of formal or informal appointment as guardian, such as
o court order(s)
o valid power of attorney
Note: Individuals who do not exercise their data practices rights in person must provide either notarized
or certified copies of the documents that are required or an affidavit of ID.
Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of Crow River Winery Dispensing Wine at Arts & Crafts Festival
Department: Administration
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Arts & Crafts Festival, organized by the Hutchinson Chamber of Commerce, would like to continue with their
added feature of wine sales at the event this year as they have the last couple of years. The Crow River Winery has
submitted an application to provide wine sales. Because Crow River Winery holds a liquor license from an adjacent
municipality (McLeod County), the Council must formally authorize them to dispense wine at the event, which is
considered a social affair being held in the city.
BOARD ACTION REQUESTED:
Authorize Crow River Winery to dispense wine at Hutchinson Arts & Crafts Festival on September 14 & 15, 2018, at
Library Square
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Otew (t. 5�eltl
W I N E R Y
June 29, 2018
City of Hutchinson
1 11 Hassan Street SE
Hutchinson, MN 55350
Re: Arts & Crafts Festival/Taste of Hutchinson
Dear Hutchinson City Council Members:
Crow River Winery would like to request permission from the City to offer wine by the glass
sales in Hutchinson's Library Square during the Arts and Crafts Festival/Taste of Hutchinson
event on September 14 and 15, 2018,
Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery.
Type Code: FWN
Winery License Number: 6302011
Permit Number: 80780
TTB Registry Number: BWN-MN15039
We were approved last year for this same event, as well as for other events throughout the
year. Please feel free to contact me with questions.
Sincerely,
Chelsey Schrupp
General Manager
cschrupp@CrowRiverWinery.com
Crow River Winery, LLC
14848 Hwy 7 E. J Hutchinson, MN 55350
320-587-2922
C
REQUEST TO AUTHORIZE LIQUOR SALES AT COAMUNrrY FESTIVAL
r
Name of Liquor License Holder: l- Y 0"-D i ve r i r� ��•. l�
Current Licensed Premises: 1-4 '-. �,.r �7 �= . Jam.• , �t ► tort _ ILi 5�7 C7
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L Name/Type of Community Festival._
2. Location of Community Festival:
3. Date(s) of Community Festival:T
. Name of PersonlOrganization Sponsoring Community Festival:
ncuti �&n
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Printed Namd of Event Organizer -
Printed Name d Applicant -
Title of Applicant
oliee ChieflDesrgnee Signature
Signature ofEve,it [organizer
Signature of Appli sit
Date
Date
*Along with this application, please attach a security plan identifying the specific location where alcoholic
beverages will be dispensed, how consumers will be identified, etc. The security plan must be reviewed and
approved by the Chief of Police or his designee,
**A Certificate of Liquor Liability Insurance must also be attached covering the event reaming the City of
Hutchinson as an additional insured.
***If you are a license holder from an adjacent municipality, please provide a copy of your liquor license,
(Aaw (t- 16-6-veltl
W I N E R Y
June 29, 2018
City of Hutchinson
1 1 1 Hassan Street SE
Hutchinson, MN 55350
Re: Arts & Crafts Festival/Taste of Hutchinson, September 14-15, 2018
Liquor Service Security Plan
Location:
Crow River Winery is a vendor at the Arts & Crafts Festival. According to the Arts & Crafts
planning committee, our booth location will be on 1 S` Avenue in Hutchinson, near the
intersection of V Ave and Hassan St NE. This location is on the south side of Library Square.
Identifying Consumers:
Crow River Winery's policy is to ID every consumer and serve alcoholic beverages only to
those who are 2 1 + with proper I in accordance with Minnesota Law.
Wine Sales Only:
Crow River Winery will only serve wine by the glass during the event.
Please feel free to contact me with questions.
Chelsey Schrupp
General Manager
cschru pp @ C rowR i verW i very, co m
Crow River Winery, LLC
14848 Hwy 7 E. j Hutchinson, MN 55350
320-587-2922
AC R ® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYYi
7/16/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
Associated Benefits and Risk Consulting PHONE Jenny Saylor I FAR
6000 Clearwater Drive WC. No. Extl: 952-.947-9700 1 tnlc, Nol:
Minnetonka MN 55343 AooREss: jenny.sayloassociatedbre.com
INSURERS) AFFORDING COVERAGE NAIC 9
INSURER A: 5FM Mutual Insurance Company 11347
INSURED B07[EL-i INSURER B: UnRed Fire $& Casualty Company 13021
6oxelder Farm LLC ---
Crow River Winery LLC INBURER C
Prieve Farms, LLC INsuRER D :
20855 Kensington Blvd INSURER E:
Lakeville MN 55044-7486 — ---
_ INSURER F
COVERAGES rI RTII 1rer� uttlunro• �n�n„rr�� o�.,�..,.. .
THIS {S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRT ADDL SUB- POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE FNSDIWVn POLICY NUMBER tMWDDNYYY1 (MIWDDfYYYYjLIMITS
B
X COMMERCIAL GENERAL LIABILITY
60434327
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EACH OCCURRENCE
$ 1,D00,000
CLAIMS x] OCCUR
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PREMISES Ea occurrence
$ 100,000
MED EXP (Any one person)
$ 5_000
X. Liquor Liahili� —
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PERSONAL & AD_V INJURY
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G_ EN'L AGGREGATE LIMIT APPLIES. PER:
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_
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
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$
--
. ANY AUTO
_
BODILY INJURY (Per person)
$
_
OWNED LEU
BODILY INJURY (Per accident)
AUTOS ONLY AUTOS
_ AUTOS
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTYDAMAGE
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$
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B ]X
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WORKERS COMPENSATION
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_. ,STATUTE ERH_
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OE SCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AC OR D 101, Additional Remarks Schedule, may be attached it more space is requ ired)
FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR
AGREEMENT: GENERAL LIABILITY. Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises C(37174 07111-
Additional Insured -State of GDvernmenta) Agency or Subdivision or Political Subdivision -Permits or Authorization Relating to Premises CG2013 05109
The City of Hutchinson is included as additional insured for General Liability per farm CG2013 05/09 listed above.
Arts & Crafts Festival - September 14 - 15, 2018
.VLu Gm UANGELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL Or: DELIVERED IN
City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS.
111 Hassan St SE
Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE
©1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
No,
18-01
Fee $ 2300 ` County McLeod
,_, mcnh01 S 6 11rdIIng f 00rteme111
ram
COUNTY LIQUOR LICENSE — "ON SALE"
THIS CERTIFIES THAT:
LICENSEE Crow River Winery LLC
TRADE NAME Crow River Winery
STREET ADDRESS OR LOT AND BLOCK NO 14848 Highway 7 East, Hutchinson
Is authorized to sell intoxicating liquor at retail for sale consumption off the premises and for consumption on the premises subject
to the laws and regulations of the State of Minnesota and municipal ordinances for the Period beginning
January 1, 2018 t❑ December 31, 2018
hairp n or President
TFUS LICENSE IS APPROVED Given un r my hand an the Municipal Corporate Sea]
�, 1,40V �S i 'a7 City of Glencoe Date 111 ;hl i t
Li
Alcohol & GarnbIing Enforcement Director
Y59082 (05165) CLERK or Recorder
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Special Event - Street Closure
Department: Police
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 2
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On behalf of the Housing Options in McLeod for Emergency Shelter (HOMES) would like to make a request to close
First Ave SE between Main Street and Hassan Street.
This request is for "Party In The Park" event on Saturday July 28, 2018 in Library Square. They would like to use First
Ave SE for the Phoenix Drum Line to prepare and preform for the event. They currently have Library Square reserved
from 11:00 am until 3:00 pm.
The Police Department will close off the parking on 1 st Ave SE in the early morning of July 28th and remain
throughout the event to ensure there are no vehicles parked on the street during the event. The PD would close 1 st
Ave SE at approximately 11:00 am and it would remain closed throughout the event and clean up.
The Police Department looks forward to working with HOMES, other City Departments, and the organizers to insure a
safe and successful event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
i
SATURDAY, DULY 28 • 12:00-3:00 PM
LIBRARY SQUARE, HUTCHINSON
Performance from The Phoenix Drumline, bounce houses. carnival games,
giant checkers, hot dogs. root beer floats, & more
This is a family event with an opportunity to learn about homelessness and
the solutions in McLeod County. Kids can help pack blessings bags for
families served by HOMES. If you'd like to donate items for the bags a list
of needed items can be found at homes mcleod.org.
rrii`eM�`-a� _ _ � 'i� 1 � •-s�r1Y�r�i�t-y aL..a '�ra:�� iM.,. ': ii+=.�:; �� � _ ..sue -
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for City Alley #17 Improvements (L7/P18-07)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their August 28th meeting. Please note that the
construction bidding results and proposed project funding will be reviewed by the Resource Allocation Committee at
their regular August meeting prior to the August 28th City Council meeting.
City staff has had ongoing written and hearing related communications with adjacent property owners in regards to
the proposed project improvements and estimated improvement special assessment amounts throughout the project
development process. At this point, staff has heard general support of this project's implementation.
We recommend that the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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RESOLUTION NO. 14923
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5119
LETTING NO. 7/PROJECT NO. 18-07
WHEREAS, cost has been determined for the improvement of:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St
& Franklin St): Alley improvements by construction of grading, aggregate base,
concrete curbing, bituminous/concrete pavement, restoration and appurtenances,
and the construction cost for such improvement is $55,643.75. With expenses incurred or to be
incurred in the making of such improvement in the amount of $11,685.19, the total cost of the
improvement is $67,328.94.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$33,666.60 and the portion of the cost to be assessed against benefited property owners is
declared to be $33,666.60.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2019 and shall bear interest at the rate of _ percent per annum from November 1, 2018.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 24th day of July 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
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RESOLUTION NO. 14924
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5119
LETTING NO. 7/PROJECT NO. 18-07
WHEREAS, by a resolution passed by the Council on the 24th day of July, 2018, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St
& Franklin St): Alley improvements by construction of grading, aggregate base,
concrete curbing, bituminous/concrete pavement, restoration and appurtenances,
WHEREAS, the City Engineer has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 28th day of August, 2018, in the Council Chambers at
Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Administrator, except that no interest shall be charged if
the entire assessment is paid by November 15th, 2018. He may at any time thereafter, pay to the
City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 26th day of June 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8299
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA-5118
LETTING NO. 7/PROJECT NO. 18-07
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 28th day of August 2018,
in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed
assessment for the improvement of:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St
& Franklin St): Alley improvements by construction of grading, aggregate base,
concrete curbing, bituminous/concrete pavement, restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the
hearing
This assessment is proposed to be payable in equal annual installments extending over a period of
ten years, the first of the installments to be payable on or before the first Monday in January 2019, and will
bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire assessment from the
November 1, 2018 until December 31, 2019. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire
assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No
interest shall be charged if the entire assessment is paid by November 15th, 2018. You may, at anytime
thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 st of the year in which such payment is made. Such payment must be made before
November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to
prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or
minus) per year. The right to partially prepay the assessment shall be until November 15, 2018.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total
amount of the proposed assessment is $33,666.60. Written or oral objections will be considered at the
meeting.
No appeal may be taken as to the amount of an assessment unless a written objection, signed by the
affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding
officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property owners as it
deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be
followed:
The City will present its case first by calling witnesses who may testify by narratives or by
examination, and by the introduction of exhibits. After each witness has testified, the
contesting party will be allowed to ask questions. This procedure will be repeated with each
witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present
such testimony as the objector desires. The same procedure for questioning of the City's
witnesses will be followed with the objector's witnesses.
The objector may be represented by counsel.
PUBLICATION NO. 8299
ASSESSMENT ROLL NO. SA5119
LETTING NO. 7/PROJECT NO. 18-07
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be
considered and argued to the Council as to the weight of items of evidence or
testimony presented to the Council.
The entire proceedings will be tape-recorded (video-taped).
At the close of presentation of evidence, the objector may make a final presentation
to the Council based on the evidence and the law. No new evidence may be
presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption
of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or
City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the
payment of this special assessment for any homestead property owned by a person 65 years of age or older
for whom it would be a hardship to make the payments. When deferment of the special assessment has been
granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable
interest, become due. Any assessed property owner meeting the requirements of the law and the resolution
adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the
prescribed form for such deferral of payment of this special assessment on his property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, AUGUST 8TH, 2018 AND WEDNESDAY, AUGUST 15TH, 2018.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
Check Date
-------------------
07/06/2018
Check
-----------------
EFT734
Vendor Name
---------------------------------------------------------------
EFTPS
Description
---------LL6/17--6/30-2018-----------------------------------------
PAYROLL 6/17 - 6/30/2018
Amount
-----------,281.77
75,281.77
07/06/2018
EFT735
MSRS
PAYROLL 6/17 - 6/30/2018
3,712.88
07/06/2018
EFT736
MN Dept of Revenue
PAYROLL 6/17 - 6/30/2018
15,084.63
07/06/2018
EFT737
Provident Life and Acc Ins
PAYROLL 6/17 - 6/30/2018
703.64
07/06/2018
EFT738
PERA
PAYROLL 6/17 - 6/30/2018
50,207.09
07/06/2018
EFT739
TASC-Flex
PAYROLL 6/17 - 6/30/2018
1,816.06
07/06/2018
EFT740
TASC-H S A
PAYROLL 6/17 - 6/30/2018
12,982.82
07/06/2018
EFT741
ICMA
PAYROLL 6/17 - 6/30/2018
2,148.56
07/06/2018
EFT742
VOYA
PAYROLL 6/17 - 6/30/2018
740.00
07/06/2018
EFT743
MNDCP
PAYROLL 6/17 - 6/30/2018
305.00
07/06/2018
201711
Manual payroll check
PAYROLL 6/17 - 6/30/2018
126.58
07/06/2018
201712
Manual payroll check
PAYROLL 6/17 - 6/30/2018
167.68
07/06/2018
201713
NCPERS
PAYROLL 6/17 - 6/30/2018
384.00
07/06/2018
201714
HART
PAYROLL 6/17 - 6/30/2018
566.37
07/12/2018
201715
VIVID IMAGE
ANNUAL FORMSTACK SUBSCRIPTION
1,110.00
07/24/2018
201716
AARP
JULY AARP INSTRUCTION
360.00
07/24/2018
201717
ACE HARDWARE
VARIOUS R&M SUPPLIES
308.82
07/24/2018
201718
AHLGREN ELECTRIC
WEST RIVER RV PARK -REPAIR POSTS & HOOKUPS
573.72
07/24/2018
201719
ALL AMERICA PRESSURE WASHER MFG
SWIVEL, 1/2" F ROTER / 1/2" F HOUSING
75.00
07/24/2018
201720
ALPHA WIRELESS
7/1- 8/1/18 MAINT PER AGREEMENT
794.75
07/24/2018
201721
AMERICAN BOTTLING CO
JULY COST OF GOODS - LIQUOR
380.80
07/24/2018
201722
AMERICAN RED CROSS
WATERPARK SKILLS: MAGGIE SCHROEDER
266.00
07/24/2018
201723
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS
216.72
07/24/2018
201724
ANIMAL MEDICAL CENTER ON CROW RIVER
PRCESSING/BOARDING
1,403.00
07/24/2018
201725
ARCTIC GLACIER USA INC.
JULY COST OF GOODS - LIQUOR
1,649.33
07/24/2018
201726
ARNESON DISTRIBUTING CO
JULY COST OF GOODS - LIQUOR
227.50
07/24/2018
201727
ARNOLD'S OF GLENCOE INC
SHIELDS, DRIVE ASSEMBLY -AIRPORTTRACTOR
1,001.12
07/24/2018
201728
ARTISAN BEER COMPANY
JULY COST OF GOODS - LIQUOR
2,119.25
07/24/2018
201729
ASHWILL INDUSTRIES INC
LIBRARY SQUARE FOUNTAIN REPAIRS: COUPLER
1,065.00
07/24/2018
201730
AUTO VALUE - GLENCOE
SHOP SUPPLIES: O-RINGS
22.70
07/24/2018
201731
AXON ENTERPRISE, INC.
TASER 60 YR 2 PYMT: X26P BASIC
6,072.00
07/24/2018
201732
B & C PLUMBING & HEATING INC
TESTED RPZ & PRESSURE REDUCING VALVE- WTP
250.00
07/24/2018
201733
BACKYARD REFLECTIONS
SPRING CLEANUP - 2 ROUNDABOUTS & CEMETERY
876.52
07/24/2018
201734
BARN YARD, THE
PALLETS FOR CREEKSIDE
2,280.00
07/24/2018
201735
BELLBOY CORP
JULY COST OF GOODS - LIQUOR
5,461.10
07/24/2018
201736
BENNY'S MEAT MARKET
PATTIES, BRATS, BUNS FOR DIRECTORS PICNIC
1,790.41
07/24/2018
201737
BERNICK'S
CONCESSIONS SUPPLIES - RECREATION
3,308.13
07/24/2018
201738
BFG SUPPLY CO
MWP PERLITE COARSE - CREEKSIDE INVENTORY
6,763.81
07/24/2018
201739
BRANDON TIRE CO
PARKS MOWER & TRUCK TIRE REPAIRS
259.28
07/24/2018
201740
BRAUN INTERTEC CORP
SERVICES THRU 6/16/18: SCHOOL RD & ROBERTS
1,020.50
07/24/2018
201741
BREAKTHRU BEVERAGE
JULY COST OF GOODS - LIQUOR
21,442.21
07/24/2018
201742
BUFFALO CREEK ENTERPRISES
JULY COST OF GOODS - LIQUOR
165.12
07/24/2018
201743
BUREAU OF CRIM. APPREHENSION
CJDN ACCESS FEE: STATE GF & BCA
390.00
07/24/2018
201744
C & L DISTRIBUTING
JULY COST OF GOODS - LIQUOR
54,951.73
07/24/2018
201745
CARLOS CREEK WINERY
JULY COST OF GOODS - LIQUOR
120.00
07/24/2018
201746
CARS ON PATROL SHOP LLC
TOW VEHICLES & VARIOUS DEPT CAR REPAIRS
1,101.90
07/24/2018
201747
CENTRAL HYDRAULICS
REPAIR PARTS FOR SOURCE SEPARATED (REFUSE)
363.18
07/24/2018
201748
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE & WELDING SUPPLIES
639.21
07/24/2018
201749
CHEMISOLV CORP
FERRIC CHLORIDE 38%- WWTP
4,493.42
07/24/2018
201750
CHROMALOX
CIP HEATING SYSTEM REPAIRS - WTP
2,865.36
07/24/2018
201751
CINTAS CORPORATION
CLEAN ING/JANITORIALSUPPLIES
101.83
07/24/2018
201752
CLARKE ENVIRONMENTAL MOSQUITO MANAG
JUNE 7, 14, 21, 28: PER CONTRACT
14,590.00
07/24/2018
201753
CREEKSIDE SOILS
BITCON, MULCH & COMPOST FOR PARKS
372.26
07/24/2018
201754
CROW RIVER PRESS INC
SR NEWSLETTERS
93.41
07/24/2018
201755
CROW RIVER WINERY
JULY COST OF GOODS - LIQUOR
679.98
07/24/2018
201756
DAUWALTER, ASHLEY
UB refund for account: 2-350-8000-4-04
203.02
07/24/2018
201757
DELL MARKETING L.P.
MONITOR FOR VIRGENE AT LIQUOR STORE
233.09
07/24/2018
201758
DOOLEY'S PETROLEUM INC
#2RED DIESEL FOR CREEKSIDE OPERATIONS
2,667.41
07/24/2018
201759
DUNDEE
MAPLE FALL FIESTA - FORESTRY OPERATIONS
189.99
07/24/2018
201760
DYNA SYSTEMS
HOSE CLAMPS, WASHERS, CRYOBITS - WWTP
213.75
07/24/2018
201761
EARTHLY DELIGHTS LTD
JUNE TAX SETTLEMENT 2018, TIF PAYGO PAYMENT
8,753.19
07/24/2018
201762
EATON CORPORATION
BEST POWER FERRUPS - POLICE
3,950.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
Check Date
-------------------
07/24/2018
Check
-----------------
201763
Vendor Name
---------------------------------------------------------------
ECOLAB PEST ELIMINATION
Description
---------------/RCI-----------------------------------------------------
COCKROACH/RODENT PROGRAM
Amount
-----------------93
64.93
07/24/2018
201764
EHLERS & ASSOCIATES INC
TIF 4-18: REVIEW HIGHFIELD PHASE II COST
120.00
07/24/2018
201765
ELK RIVER COMPOSTING INC
CONTRACTED PEAT DIRT - CREEKSIDE INVENTORY
8,916.58
07/24/2018
201766
FARM -RITE EQUIPMENT
SKIDLOADER: FITTINGS, HOSE, PARTS
73.38
07/24/2018
201767
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
494.94
07/24/2018
201768
FINANCE & COMMERCE
L1OP18-10: BID LOCATION HENNEPIN COUNTY
499.66
07/24/2018
201769
FIRSTADVANTAGE LNS OCC HEALTH SOLU
EMPLOYEE TESTING
258.52
07/24/2018
201770
FLOW MEASUREMENT & CONTROL COMPANY
CERTIFICATIONS OF FLOW METERS- WWTP
1,590.00
07/24/2018
201771
FOSTER MECHANICAL
WALK-IN COOLER REPAIRS - LIQUOR
272.94
07/24/2018
201772
G R DANIELS
UB refund for account: 1-786-2590-6-03
26.14
07/24/2018
201773
GALLS LLC
SRT PATCHES - POLICE
199.00
07/24/2018
201774
GAVIN, DONLEY & OSTLUND, LTD
JUNE SERVICE - FLAT LEGAL FEE AGRMT
3,300.00
07/24/2018
201775
GAYLEN O. SCHUTT
CITY COST SHARE MAX: WELL SEALING
500.00
07/24/2018
201776
GEB ELECTRIC INC
ELECTRICAL REPAIRS AT CIVIC ARENA & REC BLDG
1,026.00
07/24/2018
201777
GRAINGER
VARIOUS R&M SUPPLIES
1,341.70
07/24/2018
201778
GREEN EARTH LAWN CARE INC
MOWING: COBBLESTONE CORNER OF 7 & 15
268.50
07/24/2018
201779
HACH COMPANY
SUPPLIES FOR WTP
863.72
07/24/2018
201780
HANSEN GRAVEL INC.
SAND FOR VARIOUS PARKS LOCATIONS
171.00
07/24/2018
201781
HANSON & VASEK CONSTRUCTION
CONCRETE PED RAMP REPLACE - MONTANA ST
2,620.00
07/24/2018
201782
HEINZ DISPENSING SOLUTIONS
CONCESSIONS SUPPLIES - RECREATION
74.27
07/24/2018
201783
HENRYS FOODS INC
CONCESSIONS SUPPLIES - REC & WATERPARK
326.04
07/24/2018
201784
HILLYARD/HUTCHINSON
VARIOUS JANITORIAL SUPPLIES
386.89
07/24/2018
201785
HJERPE CONTRACTING
REPLACE HYDRANT AT OAKLAND CEMETERY
2,061.50
07/24/2018
201786
HOHENSTEINS INC
JULY COST OF GOODS - LIQUOR
441.00
07/24/2018
201787
HOLT-PETERSON BUS
8/14 - SENIOR CENTER TRIP
625.00
07/24/2018
201788
HUTCH CAFE
JAN-JUNE FELLOWSHIP MEALS-SENIORCENTER
1,590.30
07/24/2018
201789
HUTCHFIELD SERVICES INC
COMMERICAL JANITORIAL-JULY 2018- HATS
1,415.00
07/24/2018
201790
HUTCHINSON CO-OP
DIESEL FUEL, LP GAS, CHEMICALS -VARIOUS DEPTS
22,951.92
07/24/2018
201791
HUTCHINSON EVENT CENTER
6/28/18 RENTAL FOR ENGINEERING MEETING
60.00
07/24/2018
201792
HUTCHINSON FASTPITCH ASSOCIATION
BIO BAGS FUNDRAISER JUNE 2018
500.00
07/24/2018
201793
HUTCHINSON LEADER
MONTHLY PUBLISHING & ADVTG -VARIOUS DEPTS
4,460.22
07/24/2018
201794
HUTCHINSON SENIOR ADVISORY BOARD
SR TOUR DEPOSIT: DEC 5, 2018 CHANHASSAN
270.00
07/24/2018
201795
HUTCHINSON UTILITIES
JUNE UTILITIES 6/1-7/1-18
119,457.18
07/24/2018
201796
HUTCHINSON UTILITIES
3RD QTR BILLING - B. FITZPATRICK GIS SERVICES
6,137.94
07/24/2018
201797
HUTCHINSON WHOLESALE #1550
SHOPSUPPLIES- STREETS
336.53
07/24/2018
201798
HUTCHINSON WHOLESALE #1551
SHOPSUPPLIES- CREEKSIDE
23.99
07/24/2018
201799
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
28.11
07/24/2018
201800
HUTCHINSON, CITY OF
Storm Drainage 6/1-6/30'18
6,160.06
07/24/2018
201801
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIRS (6)
1,800.00
07/24/2018
201802
IDEAL SERVICE INC
REPAIRS PARTS FOR LIFT STATIONS - WWTP
2,245.71
07/24/2018
201803
INDUSTRIAL PNEUMATIC SYSTEMS
AIR FILTERS, COMPRESSOR- WTP
1,199.34
07/24/2018
201804
INGSTAD BROADCASTING
KARP ADVTG-LIQUOR STORE & POLICE GRADUATION
1,026.70
07/24/2018
201805
INTEGRATED POWER SERVICES LLC
ABB MOTOR - WWTP PARTS
285.71
07/24/2018
201806
INTOXIMETERS INC
MOUTHPIECES - POLICE
180.00
07/24/2018
201807
ISD #423
JUNE 2018 CLASSES - REGISTRATION FEES COLLECTED
50,157.00
07/24/2018
201808
J&L INDUSTRIAL SUPPLY
FAN NOZZLE - WWTP
499.05
07/24/2018
201809
JEFF MEEHAN SALES INC.
JUNE 2018 CREEKSIDE COMMISSIONS
8,175.38
07/24/2018
201810
JJ TAYLOR DIST OF MN
JULY COST OF GOODS - LIQUOR
8,140.82
07/24/2018
201811
JOE'S SPORT SHOP
RIBBONS FOR RECREATION
10.00
07/24/2018
201812
JOHNSON BROTHERS LIQUOR CO.
JULY COST OF GOODS - LIQUOR
20,710.59
07/24/2018
201813
JUUL CONTRACTING CO
REPAIRS OF PLUGGED CONCENTRATE REJECT SEWER
15,978.00
07/24/2018
201814
KAHNKE BROTHERS NURSERY
TREE PURCHASES FOR FORESTRY
2,038.50
07/24/2018
201815
KAMCO INC
POTHOLE PATCHING DOWNTOWN & SOUTHWEST
6,774.63
07/24/2018
201816
KERI'S CLEANING
7/1- 7/15 CITY CTR, LIBRARY, SENIOR DINE, FIRE
2,044.00
07/24/2018
201817
KEY GOVERNMENT FINANCE INC.
2018 P&I PMT- ROTOCHOPPER DEBT-CREEKSIDE
87,832.75
07/24/2018
201818
KOBA, HARRY & GAIL
UB refund for account: 2-889-1050-4-00
86.23
07/24/2018
201819
KOHLS SWEEPING SERVICE
PILED CONCRETE/ASPHALT; FREIGHT- CREEKSIDE
2,172.50
07/24/2018
201820
KWIKTRIP
PIZZAS/CONCESSION SUPPLIES FORWATERPARK
2,925.20
07/24/2018
201821
L & P SUPPLY CO
EQUIP REPAIR PARTS - STREETS & PARKS
158.98
07/24/2018
201822
LAKELAND BROADCASTING
ADVERTISING:FIREFEST- LIQUOR STORE
300.00
07/24/2018
201823
LIESTMAN, CALYN
EMPLOYEE MILEAGE REIMBURSEMENT
64.31
07/24/2018
201824
LOCATORS & SUPPLIES
RAIN JACKETS - PUBLIC WORKS
252.62
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
Check Date
------------------------------
--------
Check
201825
Vendor Name
---------------------------------------------------------------
LOCHER BROTHERS INC
Description
--------------------------------------------------------------------------
DULY COST OF GOODS -LIQUOR
Amount-
--------30,2 6.6007/24/2018
30,286.60
07/24/2018
201826
LYNDE & MCLEOD INC.
JUNE YARDWASTE ACTIVITY - CREEKSIDE
704.21
07/24/2018
201827
MACH FAMILY LLC
EDA DOWNTOWN LOAN & FACADE GRANT
32,500.00
07/24/2018
201828
MACKENZIE QUAST-SCOTT
REFUND DAMAGE DEPOSIT- EVENT CENTER
300.00
07/24/2018
201829
MACQUEEN EMERGENCY GROUP
REPAIR STREET SWEEPER - STORM WATER
650.88
07/24/2018
201830
MACQUEEN EQUIP INC
648W: REPAIR ON VACTOR 2100 PLUS - SEWER
487.20
07/24/2018
201831
MANDERS DIESEL
USED 2012 MACKTRACTOR - CREEKSIDE CIP
47,000.00
07/24/2018
201832
MARCO TECHNOLOGIES, LLC
CITY CENTER COPIER CHARGE
228.01
07/24/2018
201833
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE - WWTP
18.45
07/24/2018
201834
MAYTAG LAUNDRY & CAR WASH
6/8, 6/12, 6/21, 6/28 - EVENT CENTER LAUNDRY
208.09
07/24/2018
201835
MCLEOD COOP POWER ASSN
ELECTRIC CONNECTIONS - 4 HOUSES ON GRANT AVE
3,200.00
07/24/2018
201836
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: A PREGLER
330.00
07/24/2018
201837
MCLEOD COUNTY HIGHWAY DEPT.
SALT 2017-2018 SEASON - STATE CONTRACT PRICE
40,985.75
07/24/2018
201838
MCLEOD COUNTY RECORDER
RES#14894 VACATE EASEMENT @ WHITE HAWK
46.00
07/24/2018
201839
MCLEOD COUNTY REGIONAL RAIL AUTHORI
2018 CONTRACT PAYMENT- 2 PMTS LEFT 2019/2020
30,000.00
07/24/2018
201840
MCRAITH, JOHN
EMPLOYEE EXPENSE REIMB: CONCESSIONS SUPPLIES
544.21
07/24/2018
201841
MEDORA CORPORATION
MBRMEMBRANETANKMIXER -WWTP
7,660.00
07/24/2018
201842
MEEKER WASHED SAND & GRAVEL
SAND-ROBERTS VOLLEYBALL; CREEKSIDE INVENTORY
5,543.31
07/24/2018
201843
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
1,133.16
07/24/2018
201844
MESSAGE MEDIA U.S.A., INC
JULY SERVICES - POLICE
30.00
07/24/2018
201845
MIDWEST ASPHALT MAINTENANCE LLC
SPRAY INJECTION PATCHING - STREETS
7,650.00
07/24/2018
201846
MINE SAFETY APPLIANCES COMPANY
SENSORS FOR WWTP
4,480.40
07/24/2018
201847
MINI BIFF
5/31- 6/27-18 RENTALS - VARIOUS PARKS LOCATIONS
538.71
07/24/2018
201848
MINNEAPOLIS, CITY OF
MAY 2018 APS TRANS FEES
54.00
07/24/2018
201849
MINNESOTA DEPT OF AGRICULTURE
CREEKSIDE LICENSES/PERMITS
1,629.50
07/24/2018
201850
MINNESOTA MUNICIPAL BEVERAGE ASSOC
JULY 2018 -JULY 2019ANNUAL DUES - LIQUOR STORE
3,700.00
07/24/2018
201851
MINNESOTA NURSERY & LANDSCAPE ASSN
MNLA BUSINESS MEMBER RENEWAL- CREEKSIDE
545.00
07/24/2018
201852
MINNESOTA UNEMPLOYMENT INSURANCE
2ND QTR UNEMPLOYMENT BENEFITS 2018
1,362.66
07/24/2018
201853
MINNESOTA VALLEY TESTING LAB
BODCARBON,FECALCOLIFORMTESTS -WWTP
676.10
07/24/2018
201854
MN DEPT OF LABOR & INDUSTRY/CODE
2ND QTR STATE BLDG PERMIT SURCHARGES
4,843.42
07/24/2018
201855
MN DEPT OF TRANSPORTATION
STRUCTURAL METALS TESTING ON 2ND AVE BRIDGE
115.02
07/24/2018
201856
MOTION INDUSTRIES INC
FIRE HOSE FOR TIPPING BLDG - CREEKSIDE
50.16
07/24/2018
201857
MPPOA
2018 MPPOA DUES FOR ALICIA NORTROM - POLICE
50.00
07/24/2018
201858
NERO ENGINEERING LLC
CONSULTING SERVICE - 5 WWTP & WTP STUDIES
6,820.80
07/24/2018
201859
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE SUPPLIES
372.41
07/24/2018
201860
NUVERA
JULY TELEPHONE SERVICES -AIRPORT
76.12
07/24/2018
201861
NUVERA
JULY TELEPHONE SERVICES - OTHERCITYFACILITIES
5,407.15
07/24/2018
201862
O'RElLLY AUTO PARTS
VARIOUS VEHICLE R&M SUPPLIES
36.99
07/24/2018
201863
OLSON, CLARENCE & SANDRA
UB refund for account: 1-455-5690-1-01
12.57
07/24/2018
201865
PAPER ROLL PRODUCTS
PERFORATED ROLL W/ CUE MARK - POLICE
291.00
07/24/2018
201866
PAULSON, JOHN
REIMB: MEAL-ST. LOUIS PARK; PARKING-XCEL
61.78
07/24/2018
201867
PAUSTIS WINE COMPANY
JULY COST OF GOODS- LIQUOR
846.50
07/24/2018
201868
PEAT INC.
BLACK & BROWN PEAT-CREEKSIDE INVENTORY
7,692.25
07/24/2018
201869
PENMAC STAFFING SERVICES, INC.
JULY TEMPORARY STAFFING - CREEKSIDE
2,676.84
07/24/2018
201870
PERFECTION PACKAGING INC
CONCESSION SUPPLIES - RECREATION
84.00
07/24/2018
201871
PHILIPS HEALTHCARE
ADULT SMART PADS CARTRIDGES
130.65
07/24/2018
201872
PHILLIPS WINE & SPIRITS
JULY COST OF GOODS - LIQUOR
17,727.14
07/24/2018
201873
PIONEER MANUFACTURING CO
ATHLETIC FIELDS: BRITE STRIPE WHITE - SIGN REPAIRS
1,887.75
07/24/2018
201874
PMC
MONTHLY FEE/PROCESSING - CREEKSIDE REBATES
5,267.61
07/24/2018
201875
POLE PAINTING PLUS
PAINT STREETLIGHT& SIGNAL POLES
12,120.00
07/24/2018
201876
POSTMASTER
POSTAGE FOR AUGUST UTILITY BILLS
1,600.00
07/24/2018
201877
POSTMASTER
SENIOR NEWSLETTER POSTAGE
100.00
07/24/2018
201878
PREMIER TECH CHRONOS
REPAIRS TO CREEKSIDE'S COMPOST TURNER
10,864.54
07/24/2018
201879
PRIEVE LANDSCAPING & LAWN CARE
6/27 PRUNING & DISPOSAL
80.16
07/24/2018
201880
QUADE ELECTRIC
REPAIRS TO CREEKSIDE'S LIGHTTOWERS
805.95
07/24/2018
201881
QUALITY FLOW SYSTEMS
OTTER LAKE LIFT STATION REHAB PUMPS
17,692.00
07/24/2018
201882
QUILL CORP
VARIOUS CLEANING SUPPLIES
313.58
07/24/2018
201883
RAHN PAINTING & CONTRACTING LLC
MOWING OF 2 NUISANCE YARDS
112.50
07/24/2018
201884
RANGER CHEVROLET
2018 CHEVROLET SILVERADO 2500 HD 4WD - POLICE
31,671.14
07/24/2018
201885
REFLECTIVE APPAREL FACTORY INC
SAFETY VESTS (STREETS) & SWEATSHIRTS (CREEKSIDE)
548.75
07/24/2018
201886
REINER ENTERPRISES INC
FREIGHT MATERIAL FROM WILLMAR TO CREEKSIDE
5,380.17
07/24/2018
201887
RHONDA TRONICK
REIMB: DAMAGE DEPOSIT- EVENT CENTER
300.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
Check Date
-------------------
07/24/2018
Check
-----------------
201888
Vendor Name
---------------------------------------------------------------
RIDGEWATERCOLLEGE
Description
POLICE FI--------TESTING---/24/----------------------------------
POLICE FITNESS TESTING-5/24/18
Amount
-------------80.0--
880.00
07/24/2018
201889
RITE INC
DOWNPAYMENT ON NEW LIQUOR POS SYSTEM
2,582.31
07/24/2018
201890
RJO CORPORATE
SHIRTS FOR PRCE STAFF
519.00
07/24/2018
201891
SAM'S CLUB DIRECT
CONCESSIONS SUPPLIES - WATERPARK/RECREATION
1,545.80
07/24/2018
201892
SCHALMA, JASON
UB refund for account: 1-786-4100-1-00
27.23
07/24/2018
201893
SCHUFT, ELVA
UB refund for account: 3-765-6050-8-00
5.44
07/24/2018
201894
SCOTT'S LAWN SERVICE
NUISANCE LAWN CUTTING - 136 6TH AVE SE
100.00
07/24/2018
201895
SEPPELT, MILES
REIMB: TRAVEL FOR IEDC AWARDS JUDGING
234.40
07/24/2018
201896
SHAW, KAREN
JUNE 2018 CLASSES
210.00
07/24/2018
201897
SHORT-ELLIOT-HENDRICKSON, INC
HUTCH 2O17 ANTENNA PROJECTS: ATT LTE 2C
832.06
07/24/2018
201898
SIMONSON LUMBER CO
TREATED PINE FOR DOG PARK WATER STATION
17.36
07/24/2018
201899
SITEONE LANDSCAPE SUPPLY
TURF CARE: HERBICIDE - PARKS
3,591.88
07/24/2018
201900
SOUTHERN WINE & SPIRITS OF MN
JULY COST OF GOODS - LIQUOR
35,534.76
07/24/2018
201901
STANDARD PRINTING-N-MAILING
JUNE/DULY CITY MAILING SERVICE / POSTAGE
534.51
07/24/2018
201902
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
691.27
07/24/2018
201903
STREICH TRUCKING
CREEKSIDE TO LYNDE, BACKHAUL; FREEPORT
1,174.91
07/24/2018
201904
SUSTEEN INC
SECURE VIEW 1YEAR RENEWAL- POLICE
800.00
07/24/2018
201905
SYSCO WESTERN MN
CONCESSION SUPPLIES - WATERPARK
8,062.62
07/24/2018
201906
TACTICAL SOLUTIONS
CERTIFICATION: 6 RADAR UNITS- POLICE
241.00
07/24/2018
201907
TAMMY KOSEK-MAIERS
PARTIAL REFUND FOR SWIM LESSONS
22.50
07/24/2018
201908
TAPS-LYLE SCHROEDER
CLEANING OF EVENT CENTER LINES & TAPS
25.00
07/24/2018
201909
TESSMAN COMPANY
ATHLETIC FIELDS: TURFACE - PARKS
472.00
07/24/2018
201910
THOMSON REUTERS-WEST
LEGAL PLAN CHARGES APRIL - DUNE
1,991.31
07/24/2018
201911
TITAN MACHINERY
LOADER#925: REPLACESPOOL- CREEKSIDE
2,083.22
07/24/2018
201912
TRUE BRANDS
JULY COST OF GOODS - LIQUOR
550.44
07/24/2018
201913
ULINE
SAFETY CONES - WATERPARK
117.58
07/24/2018
201914
US IDENTIFICATION MANUAL
UPDATE SERVICE THRU 6/2019: 4 UPDATES - DMV
82.50
07/24/2018
201915
USA BLUE BOOK
EQUIPMENT PARTS- WWTP
36.69
07/24/2018
201916
VER-TECH SOLUTIONS & SERVICES
SENIOR DINING DISHWASHER RENTAL MAR-JULY
404.15
07/24/2018
201917
VERIZON WIRELESS
MAY 24 -JUNE 23, 2018 CELLULAR BILL
3,125.14
07/24/2018
201918
VIKING BEER
JULY COST OF GOODS - LIQUOR
29,283.70
07/24/2018
201919
VIKING COCA COLA
JULY COST OF GOODS - LIQUOR
527.62
07/24/2018
201920
VIKING SIGNS & GRAPHICS INC
VARIOUS SIGNS FOR PARKS DEPT
758.50
07/24/2018
201921
VINOCOPIA INC
JULY COST OF GOODS - LIQUOR
2,901.58
07/24/2018
201922
VIVID IMAGE
ANNUAL EDA WEBSITE HOSTING FEE
747.50
07/24/2018
201923
WALL STREET JOURNAL
SUBSCRIPTION RENEWAL - LEGALDEPT
35.00
07/24/2018
201924
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL 6/18 - 6/30-18
10,113.01
07/24/2018
201925
WELCOME NEIGHBOR
NEW RESIDENT VISITS
60.00
07/24/2018
201926
WEST CENTRAL SANITATION INC.
JUNE REFUSE HAULING SERVICE
48,070.79
07/24/2018
201927
WEST CENTRAL SHREDDING
SHREDDING SERVICE - CITY CENTER & POLICE
50.00
07/24/2018
201928
WILKENS INDUSTRIES
CREEKSIDE WALKING FLOOR TRAILER REPAIRS
1,363.93
07/24/2018
201929
WINE MERCHANTS INC
JULY COST OF GOODS - LIQUOR
2,139.68
07/24/2018
201930
WM MUELLER & SONS
ASPHALT REPAIRS - VARIOUS LOCATIONS
1,326.84
07/24/2018
201931
ZEP SALES AND SERVICE
CLEANING SUPPLIES - STREETS AND HATS
478.24
07/24/2018
201932
ZIEGLER INC
SERVICE ON STREETS EQUIPMENT
1,172.38
07/20/2018
201933
Manual payroll check
PAYROLL 7/1- 7/14/2018
35.64
07/20/2018
201934
Manual payroll check
PAYROLL 7/1- 7/14/2018
360.86
07/20/2018
201935
MNPEA
PAYROLL 7/1- 7/14/2018
585.00
07/20/2018
201936
UNUM Life Insurance
PAYROLL 7/1- 7/14/2018
1,045.90
07/20/2018
201937
HART
PAYROLL 7/1- 7/14/2018
566.37
07/20/2018
EFT744
EFTPS
PAYROLL 7/1- 7/14/2018
75,407.60
07/20/2018
EFT745
Child Support
PAYROLL 7/1- 7/14/2018
324.00
07/20/2018
EFT746
MN Dept of Revenue
PAYROLL 7/1- 7/14/2018
14,519.39
07/20/2018
EFT747
Provident Life and Acc Ins
PAYROLL 7/1- 7/14/2018
703.64
07/20/2018
EFT748
PERA
PAYROLL 7/1- 7/14/2018
49,184.11
07/20/2018
EFT749
TASC-Flex
PAYROLL 7/1- 7/14/2018
1,816.06
07/20/2018
EFT750
TASC-H S A
PAYROLL 7/1- 7/14/2018
12,944.36
07/20/2018
EFT751
ICMA
PAYROLL 7/1- 7/14/2018
2,148.56
07/20/2018
EFT752
VOYA
PAYROLL 7/1- 7/14/2018
740.00
07/20/2018
EFT753
MNDCP
PAYROLL 7/1- 7/14/2018
305.00
Total- Check Disbursements:
$ 1,412,175.11
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
- ---- Check Date - --------- Check -Vendor -Name Description Amount
------------------------------------------------------------------------------------------------------------------------------------------------------------ ---------------------
Department Purchasing Card Activity - June 2018
Date
Dept
Vendor Name
Description
Amount
06/08/2018
ADMIN
MINNESOTA STATE BAR ASSOC
Membership in the State Bar Association
385.00
06/08/2018
ADMIN
GTS
MN City Attorneys Legislative Update Conference
175.00
06/11/2018
ADMIN
MNEFILE
Filing fees for the City vs Keegan Rufer
75.00
06/20/2018
ADMIN
STCLOUD PARKING
Parking Fee for LMC Conference
5.00
06/21/2018
ADMIN
STCLOUD PARKING
Parking Fee for LMC Conference
5.00
06/22/2018
ADMIN
STCLOUD PARKING
Parking Fee for LMC Conference
5.00
05/31/2018
CREEKSIDE
BEST MATERIALS
Floor drain covers and baskets
492.02
06/19/2018
CREEKSIDE
SPS COMMERCE INC
May 2018-for UH, ACE Hardware, Bomgaars
311.90
06/17/2018
EDA
CHIPOTLE
Dinner while in Washington DC for IEDC meeting.
11.44
06/17/2018
EDA
COMFORT INN
Hotel near MSP airport, due to early am flight
127.41
06/17/2018
EDA
CHIPOTLE
Lunch while in Washington DC for IEDC meeting.
11.11
06/15/2018
EDA
IEDC ONLINE
Dinner for IEDC in Washington DC - to be reimbursed
50.00
06/18/2018
EDA
GRILLE DISTRICT
Dinner while waiting for flight back Washington DC
27.50
06/19/2018
EDA
MERIDIEN HOTELS
Hotel stay in Washington DCfor IEDC event
236.69
06/20/2018
EDA
MAIN STREET SPORTS BAR
Lunch for EDA Finance Team
88.05
06/20/2018
EDA
CASEY'S
Gas for lawnmower at Enterprise Center
6.27
06/06/2018
FIRE
CASH WISE
Funeral Flowers for retired FF/city employee
81.00
06/11/2018
FIRE
CASH WISE
uniform dry cleaning
2.67
06/20/2018
FIRE
BESTBUY
Microsoft pro tablet stylus
69.99
06/26/2018
FIRE
CASH WISE
uniform dry cleaning
8.02
06/04/2018
IT
AMAZON
Toner for Park Garage
91.89
06/07/2018
IT
AMAZON
Toner
53.99
06/07/2018
IT
AMAZON
USB Hubs for Patrol cars
48.30
06/12/2018
IT
AMAZON
Surface Pro pen
34.88
06/13/2018
IT
AMAZON
Phone charger
16.49
06/16/2018
IT
AMAZON
Web cam for Small Business Development Center
49.41
06/18/2018
IT
PDQCOM
PDQ software
1,350.00
06/26/2018
IT
AMAZON
Mobile printer ink
114.84
05/31/2018
LIQUOR
FACEBOOK
Facebook advertising - Memorial week
27.63
05/31/2018
LIQUOR
FACEBOOK
Instagram advertising - Memorial week
2.37
06/15/2018
LIQUOR
RETAIL INFORMATION TEC
Card Defender monthly fee
42.75
06/22/2018
LIQUOR
EIG CONSTANTCONTACT.COM
Direct mail/email advertising
70.00
06/26/2018
LIQUOR
AMAZON
Keg Registration labels
8.17
05/31/2018
PRCE
AMAZON
Post It Notes
10.98
06/01/2018
PRCE
PATIOLIVING.COM
Furniture
553.50
05/31/2018
PRCE
GREEN PAPER PRODUCTS
Paper Products
696.08
05/31/2018
PRCE
AMAZON
Cups
171.40
06/02/2018
PRCE
ALDI
Coconut Milk
47.81
06/01/2018
PRCE
BENNYS MEAT MARKET
100 Hot Dogs
80.00
06/01/2018
PRCE
THE WEBSTAURANT STORE
Containers
69.33
06/02/2018
PRCE
DOLLAR TREE
Assorted Supplies
15.03
06/03/2018
PRCE
AMAZON
Assorted Pens
81.95
06/08/2018
PRCE
TRACFONE PHONES
Fraudulent activity - new card issued
456.57
06/15/2018
PRCE
TRACFONE PHONES
Credit for fraudulent activity
(16.13)
06/15/2018
PRCE
TRACFONE PHONES
Credit for fraudulent activity
(422.94)
06/19/2018
PRCE
LIFEGUARD STORE, THE
Swimsuits - returns
(697.50)
06/27/2018
PRCE
AMAZON
Swimsuits
30.24
06/28/2018
PRCE
WM SUPERCENTER
Fun Pops
12.40
06/28/2018
PRCE
AMAZON
First Aid Supplies
68.57
06/15/2018
PLANNING
BRAESIDE DISPLAYS
Brochure holders for PAC sculpture stroll.
116.74
06/04/2018
POLICE
BCA/TRAINING & DEVELOPMENT
Training
130.00
Total- Purchasing Cards
5,488.82
GRAND TOTAL
1,417,663.93
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2018 - 07/24/2018
Check Date
-------------------
Check
-----------------
201864
Vendor Name
--------------------------------------------------------------
OUTDOOR MOTION
Description
INSTALL TUBE, PEDALS, TRUE WHEEL
INSTALL
Amount
194.00
Total- Check Disbursements:
$ 194.00
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Assessment Hearing for Century Avenue SE Reconstruction (L1/P18-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As noted when this project was awarded to R & R Excavating Inc. during the July 2nd special City Council meeting,
the City received three (3) bids (see attached Bid Tabulation) for the Century Avenue SE Reconstruction project
letting.
City staff will provide a brief overview of the project scope, bids and associated improvement special assessments
prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with
adjacent property owners as this project has proceeded to address any construction and assessment issues.
The final Assessment Roll and necessary Resolutions to administer the special assessments on this project are
attached. We recommend approving the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 2,489,406.00
Total City Cost: $ 2,154,887.00 Funding Source: Bonding, State Aid & Utility Funds
Remaining Cost: $ 334,519.00 Funding Source: Improvement Special Assessments
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RESOLUTION NO. 14925
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5118 & SA5118A
LETTING NO. 1/PROJECT NO. 18-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Century Avenue SE Reconstruction: State Trunk Highway 15 to Jefferson Street
SE; roadway reconstruction by construction of grading, curb and gutter, draintile
installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary
sewer, street lighting, traffic signals, trail, sidewalk, landscaping, restoration and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2018, until the 31 st
day of December 2019. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2018; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 24th day of July 2018.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Assessment Hearing & Award for 2018 Pavement Mngt. Program (L4/P18-04)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received four (4) bids (see attached Bid Tabulation) for the 2018 Pavement Management Program project
letting on Monday, June 25th. The apparent low bidder is Wm. Mueller & Sons of Hamburg, MN, with a total bid
(including Alternate No. 1 - Northwoods Avenue NE) of $1,572,106.30 (approximately 5.1 % higher than the final
Engineer's Estimate). Also, per recent discussions with the City Council, staff has revised the proposed street
assessment rate for this project to $58.50/1-F (originally communicated $72.00/1-F). This project's total cost and
associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within
the City's proposed 2018 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and associated improvement special assessments
prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with
adjacent property owners as this project has proceeded to address any construction and assessment issues.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,622,107.00
Total City Cost: $ 1,336,813.00 Funding Source: Bonding & Utility Funds
Remaining Cost: $ 285,294.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14925
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5118 & SA5118A
LETTING NO. 1/PROJECT NO. 18-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Century Avenue SE Reconstruction: State Trunk Highway 15 to Jefferson Street
SE; roadway reconstruction by construction of grading, curb and gutter, draintile
installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary
sewer, street lighting, traffic signals, trail, sidewalk, landscaping, restoration and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2018, until the 31 st
day of December 2019. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2018; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 24th day of July 2018.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
RESOLUTION NO. 14927
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 4/PROJECT NO. 18-04
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
2018 Pavement Management Program: Northwoods Ave NE (Main St N to Maple St NE), 11 th
Ave NE ( Elm St NE to Maple St NE), and Spruce St NE (College Ave NE to Northwoods Ave
NE); roadway reconstruction by construction of grading, curb and gutter, draintile installation,
bituminous surfacing, storm sewer, water distribution, sanitary sewer, street lighting,
landscaping, restoration and appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Wm Mueller & Sons Inc of Hamburg MN $1,572,106.30
Duininck Inc of Prinsburg MN $1,745,295.70
Northdale Construction Co. Inc of Albertville MN $1,784,674.07
Geislinger & Sons of Watkins MN $1,913,918.75
and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Wm Mueller & Sons Inc of Hamburg MN in the amount of $1,572,106.30 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 24th day of July, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
6
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Review of Water and Sewer Rate Study Professional Services Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per previous discussions with the City Council, staff believes that the administration of a Water and Sewer
(Wastewater) Rate Study would be in the City's best interest at this time for the following reasons:
1. The most recent comprehensive rate studies for these City utilities date back to the mid-2000's prior to the
respective plant replacements/additions.
2. The user rates for these utilities have not been increased since 2011.
3. The MnDNR is requiring the City to implement a water conservation rates structure.
4. The MPCA is currently proposing significant revisions to the City's wastewater effluent permit.
5. As the current plant facilities and distribution/collection systems continue to age, significant capital improvement
needs have been identified within both utilities.
6. Utility user volumes have remained at recession period levels, so current rate revenues continue to be flat or
decreasing.
7. Current respective utility fund reserve balances continue to be an ongoing financial concern.
8. The expiration (2026) of the local sales tax that was implement to offset the debt service within these utility funds is
approaching from a long-term planning standpoint, and we should ensure that these funds are well situated to incur
the lose of this revenue stream.
Also, the Resource Allocation Committee reviewed this rate study professional services agreement at their most
recent meeting and agreed that this approach appears to be appropriate and reasonable. At this point, staff would
appreciate any input regarding this topic prior to possibly delivering this effort in the near future.
BOARD ACTION REQUESTED:
Water and Sewer Rate Study Approach/Agreement Feedback
Fiscal Impact: $ 49,200.00 Funding Source: Water & Wastewater Funds
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
i
SEH
Building a Better World
for All of Us"'
June 25, 2018
John Paulson
Project/Environmental/Regulatory Manager
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Dear John:
RE: City of Hutchinson
Water and Sewer Rate Study
SEH No. HUTCH P-143000 14.00
We look forward to the opportunity to develop a water and sewer rate structure to meet each Utility's
financial requirements while maintaining fair and equitable rates for all customer classes. We also
understand the importance of water conservation and will review water conservation measures and the
various rate structures which encourage water conservation.
Outlined on the following pages is a proposed Work Plan, Project Schedule and an estimate of resources
to complete the project. The Work Plan and Project Schedule will be discussed at the Kick-off meeting
and modified as required to meet the City's needs. The Water and Sewer Rate Report will assume water
and sewer rates will go into effect in January of 2020 and evaluate rates out 5 years (2020 to2024). The
Appendix to the Report and Rate Model provided to the City (Excel) will project rates out to year 2031 (5
years past 2026, which is when the sales tax is projected to no longer be in effect).
Work Plan
Task A. Data Collection
We will provide the City with an itemized list requesting various records and data needed for the study.
Receiving the data prior to the kick-off meeting will allow us to review the historical data, identify any
areas where additional information is needed and discuss issues with staff. The historical data will be
used to establish trends and to set up utility rate models. Typically, five years of data is required to
establish a trend. Once received, the data will be checked for completeness and organized into tables
used to generate future rates needs.
Based on data collected and past records and information from the City staff we will first concentrate
our efforts on projecting future population, system connections and water sales (metered flow) and
loadings. We will also review current operation and maintenance (O&M) costs associated with the water
(supply, treatment, distribution and storage) and the wastewater (conveyance and treatment) systems.
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 11 Civic Center Plaza, Suite 200, Mankato, MN 56001-7710
SEH is 100% employee -owned I sehinc.com 1 507.388.1989 1 877.316.7636 1 888.908.8166 fax
John Paulson
June 25, 2018
Page 2
The evaluation of O&M costs will include labor, energy, materials, chemicals and other related costs,
current depreciation schedules and the City's Capital Improvement Plan (CIP).
Population and System Connections/System Users
The number of customers is an important part of the rate formula. Projections relating to future
connections, annexations or redevelopment will be incorporated.
Water Sales
SEH will track water billing records over the last 5 years (3 years minimum) and will provide projections
into the future. Data requested from billing records includes consumption of water for the billing period,
account numbers, customer type along with meter size. Data will be provided in a data base format that
is exportable to Microsoft Access or Excel. Similarly, water billed will be projected out to 2031 to
account for projected population growth.
Unaccounted for Water
Water that is "unaccounted for" or "lost" in the system will be estimated based on annual metered
(billed) water versus metered water pumped from the wells. Unaccounted for water that is pumped but
is not billed to customers because it is lost in the system (hydrant flushing, firefighting, water main
breaks, leaking pipes, unmetered connections, etc.). Some unaccounted for water is normal in every
system. Unaccounted for water will be quantified to determine if it is excessive.
Wastewater - Loadings
Sanitary sewer rates include costs associated with treating domestic strength flows. When the strength
of the wastewater exceeds what is considered domestic or residential strength it requires additional
treatment (chemicals, aeration, settling, etc.) in order to remove the excess loadings. These loadings
typically include carbonaceous biological oxygen demand (CBOD), total suspended solids (TSS),
phosphorus, ammonia (nitrogen), fats, oils and grease (FOG) and metals. When these loadings in the
flow exceed domestic strength it costs more to treat. Flows with loadings in excess of domestic strength
will be evaluated to make sure the cost to remove these loadings are fairly paid by each user.
A project kick-off meeting will be scheduled approximately one week after data has been received.
Task B. Project Kick -Off Meeting
A successful rate plan begins with a detailed project kick-off meeting. During the kick-off meeting we will
discuss and develop a solid understanding of the project issues and objectives. These issues and
objectives are expected to include:
• Review of historical data and discussion of trends
• Collection of additional information, as needed
• Present proposed 5 year population projections, connections/users, flows and loadings.
The project will officially start with a project kick-off meeting where team members from SEH and the
City will sit down and discuss ideas, interests and needs for this project.
During the Kick -Off meeting we will review the current and alternative water rate structures, DNR
recommendations and expectations for water conservation and identify how to best incorporate the
new rates to work with the City's existing software.
John Paulson
June 25, 2018
Page 3
The City currently has a decreasing block rate structure
for water, where the cost per gallon decreases as water
use increases within specified blocks or volumes. The
goal of the new rate structure is to comply with DNR
requirements to encourage water conservation. We will
evaluate alternative rate structures that are used to
encourage conservation. These alternatives include
seasonal, time of use, individual goal, increasing, and
excess use rates.
Another beneficial aspect of the kickoff meeting will be
to actively involve key staff and solicit ideas. At the
meeting, communications protocol and project schedule
will be agreed upon and meeting minutes will be taken.
A draft of Technical Memo No. 1 would be reviewed at
th ' k- ff t' N d t t d 't
Task B Deliverables (Technical Memo 1)
• Summary of key items discussed
at kick-off meeting
• Historical data, trends
• Projected population
• Connections/user types
• Flows to be used for the City rate
study
• Review conservation rate
structures
• DNR recommendations and
expectations for conservation
• Discuss and identify how to
incorporate new rates with
Utilities existing software
e kis o mee ing. ew a a, commen s, an i ems
discussed during the kick-off meeting would be incorporated into the finalized Memo No. 1.
Task C. Data Analysis and Projections
Upon completion of Tasks A and B, we will identify proposed expenditures and income based on the
historical trends over the past five years and from information supplied by the City. Proposed
expenditures and income will be projected out and be incorporated into the rate study. Projected
expenditures and sources of income, not including user rates, to be included in the study for each utility
would include:
Capital Improvement Plans (CIPs)
The existing CIP will be reviewed and updated to include those projects proposed to be paid either in
cash or financed by the utility rates or Sewer Access Charges.
Administration Costs
Projected costs associated with meter reading, billing,
collection, supplies, administration/billing personnel, etc.
Operation & Maintenance (O&M) Expenses
O&M expenses which include labor, power, chemicals,
insurance, training, parts, etc.
ask C Deliverables (Technical Memo 2)
• Finalized expense and income
tables
• Summary of existing rates and
how projected expenses and
other sources of income impact
current rates
Debt
Review existing and future debt service requirements to determine level of cash flow needed to meet all
current and future bonding requirements.
Depreciation Schedules
Depreciation schedules for current assets will be reviewed for accuracy and updated. The City's five-year
CIP will be reviewed. The impact of future CIP and anticipated depreciation on rates will be included.
John Paulson
June 25, 2018
Page 4
Other Expenses
Include such items as principle and interest payments on the existing debts.
Other Sources of Income
Includes income from invested funds, miscellaneous fees (connection charges, treatment of septage,
etc.).
A second meeting would be scheduled with City staff to present proposed expenditures and income.
Two tables for each utility will be provided; an expense table and an income table. The expense table
will identify proposed expenditures for the next twenty years for each expenditure category as a line
item (capital improvements, administration, operation and maintenance, debt repayment, depreciation,
etc.). The income table will identify proposed income from interest income or fees over the next five
years. The difference between these two tables is what the user rates must cover. These tables will be
incorporated into Excel based utility models.
Once the data is in the water and sewer utility models the proposed rates can be incorporated to
determine if there will be a financial shortfall that may develop if rates are not increased and to confirm
a positive fund balance is maintained. A cash balance goal of the City will be reviewed to determine if a
suitable amount is kept in reserve. Typically annual rate increases are required due to inflation, debt
repayment and future capital expenditures.
A draft of Technical Memo No. 2 will be provided to the City prior to Meeting No. 2, which will review
estimates and assumptions used to determine total expenses and potential income. Comments, and
items discussed during Meeting No. 2 would be incorporated into the finalized Memo No. 2.
Task D. Utility Rate Model
The data discussed at the meetings and summarized in
Technical Memos 1 and 2 will then be used to develop
the Excel based utility rate models. We will work with the
billing department to make sure the current billing
software can continue to be utilized, incorporating any
proposed modifications to the rate structure that best fits
the City's needs.
Water and Sewer Rates
In developing an equitable rate structure for the water
and sewer systems, we will work closely with the City to
provide a rate structure that fairly allocates costs to all
users connected to the system.
Task D Deliverables (Technical Memo 3)
• Summary of rate analysis,
identifying proposed and
recommended rate structures
• Proposed rates and impact on
users
• Review impact to top water
users
• Includes methodologies used
and final results and
recommendations
Customers will be classified into groups which reflect similar service requirements who can be served at
similar costs; such classifications for Hutchinson can include; residential, retail, commercial, industrial,
etc. Allocation of costs to each customer class will take into account flow, number of customers, and
other relevant factors.
John Paulson
June 25, 2018
Page 5
To determine fair and equitable utility rates:
• Annual revenue requirements will be developed on a cash basis (O&M, debt service, rate funded
capital, etc.)
• Annual revenue requirements will be allocated to defined fixed or variable expenses, for
wastewater this includes flow, BOD, TSS, TKN, P.
• Total units of service will be developed using billing and plant records
• Costs will be allocated to each water/wastewater customer class, including septage service, as
necessary
• Unit costs of service will be calculated
• Wastewater rates will be designed incorporating base fees, commodity fees, account fees and
others. Scenarios will be developed demonstrating various rate design options.
A draft of Technical Memo No. 3 will be provided to the City prior to Meeting No. 3, which will review
water and sewer rate models, conservation and recommendations. Comments received and items
discussed during Meeting No. 3 would be incorporated into the finalized Memo No. 3.
Tasks E. Meetings, Presentations and Report
Following Meeting No. 3, a draft report
of the Water and Sewer Rate Study with
the three Technical memos in the
Appendix, will be provided to City staff
for review.
A workshop will be held to review the
report with City staff and Council. The
workshop will include a presentation of
the historical data, trends, and
projections along with the rate models
evaluated, the reason for final selection
and requirements for water
conservation. Comments from the
workshop will be incorporated into the
report and a final Meeting will be held
with staff prior to completing and
submitting a final report.
Task E. Deliverables
• Rate Model (Excel). Copy of rate model in an
editable excel worksheet file to assist the City in
determining future rate adjustments.
• Two (2) Draft copies of the Utility Rate Study will
be provided to City for review and comments.
• Technical Memos: Technical memos 1 through 3
will be included in Appendix of final Utility Rate
Report.
• Final Utility Rate Report: Upon revision of the
draft Utility Rate Study, Five (5) copies of the final
document will be provided to the City for
distribution. We will also provide an electronic
version of the Final Rate Report. We will meet one
week after providing the City with a draft report
to review any questions, provide clarifications.
Changes will be incorporated into the final report.
Once the report is approved and
finalized, a presentation will be made to the City Council, summarizing the data and recommendations
in the final report.
The Final Report of the Water and Sewer Rate Study will include:
1. Historical data, trends, projected population, connections, customers, flows and water quality.
2. Water rate models evaluated and reason for final selection.
3. Expense and income tables for each utility, summary of existing rates and impact of projected
expenses and other sources of income on current rates.
4. Rate analysis for utilities, identifying proposed rate structures, rates and impact to users.
John Paulson
June 25, 2018
Page 6
5. Review worksheets provided in an Excel format, show how to modify and update as need to
incorporate future changes.
Project Schedule
The schedule begins as soon as the Notice to Proceed is given. Upon award SEH will send a letter to the
City of Hutchinson requesting data. This data will be evaluated and become part of the Kick -Off meeting
to be held one week after receiving requested data
Task
+r
Wd
W1 +N
W3 Wd Wl u2 W3 wd W1 IV W3 Wd II W2
Award - Notice to Proceed!
'
----------------- ---- ----- ----- ----- ----- ---- t
Data Collection, Review, & Growth Projections
'
' Kick -Off- Meeting No. 1
I
-----:------ ----------- ----------------- ---- -----
Technical Memo No. 1
-
------------ ----- ----- ---- ----- ----- ----- ---------------- ----
! I I I ¢ I
I-----
----- -----
----- I------- ----- ----------;----- t---- ----------;----------- -----
Data Analysis and Projections
I
I '
Technical Memo No. 2
!
--- ----------i----
! ! ! I
r Water and Sewer Rate Model
I
Meeting No. 3
---- -----
---- ----
---------t----- -- ------r-----;----- ---------------
Technical Memo No. 3
-
----- r -----
----- -- -
I
Finalize Report/Water & Sewer Rate Model
--- -----
----- ----
-----' - ------------ --- ----- ---- -----' ---------,----
Workshop with Council/Draft Report
I
'
Meeting No. 4
I
----- ----
iA I
Report & Presentation
-----;----
Notice -to -Proceed
Kick Off MeetinglStaff Meetings
AL City Council Updates+Meetings
Technical MemoslReport
John Paulson
June 25, 2018
Page 7
SEH Team
Our team consists of Scott Harder and Karen Cavett who are well suited to assist the City in this
important endeavor. Scott and Karen offer complimentary experience to provide the City with a multi-
year rate structure document to deliver guidance establishing an adequate cash flow for funding the
water and sewer systems. We have developed a work plan built on past project experience and each
individual's strengths.
Karen will lead the project as Senior Project Manager and is dedicated to achieving the goals set forth by
the City. Karen will translate her rate study experience, and her background in water and wastewater
design and operations, to effectively and efficiently develop rate structures for the City of Hutchinson.
Scott Harder will support Karen by providing data analysis services as well as financial information, ideas
and assistance to the Study.
Karen Cavett, PE I Project Manage
Karen is a Senior Project Manager at SEH with more than 27 years of experience providing planning and
engineering services for water and wastewater treatment facilities. Karen has performed utility rate
studies for small and large communities, including recent wastewater rate studies for Cottage Grove,
Detroit Lakes, and Glencoe, Minnesota as well as a multi -utility analysis for Mankato, Minnesota. Karen
has also worked closely with funding agencies, including Rural Water and the Public Facilities Authority
(PFA), frequently helping communities work closely with both agencies to determine a successful and
optimal funding strategy.
Scott E. Harder I Financial Solutions
Scott has 36 years of experience developing and financing water projects. In 1992 he founded
Environmental Financial Group, Inc. While having a global presence, Scott's ties to Minnesota have led
to his involvement in and development of a number of rate designs for communities ranging from the
small Crane Lake Sanitary District, Minnesota (1 mgd) to the Western Lake Superior Sanitary District,
Minnesota (40 mgd). Scott's diverse rate study experience, his financial background and his streamlined
approach to rate studies complements SEH's engineering and wastewater experience to create a fair
rate structure providing adequate cash flows to fund the operations of the City.
Estimate of Resources
SEH's approach to the Water and Sewer Rate Study capitalizes on our familiarity with water
conservation measures and experience with rate studies, for a streamlined project delivery. Our work
plan begins with data collection and review. Following this, the project kick-off meeting will discuss and
develop a solid understanding of the project issues and objectives. Data analysis and projections will
form the basis for the rate model. The rate structure will be summarized in a technical memorandum,
meetings with staff and with presentations to the Council. On the following table is an estimate of
resources anticipated for the Water and Sewer Rate Study.
John Paulson
June 25, 2018
Page 8
Tasks
Hours
Cost
Task A. DataCollectiorL Review, &Growth Projections
A.1
Requestfor information (Letter)
A.2
Review and analyze historical data and providefuture projections:
Population & con nectionsfusers (residential, retail, commercial, industr
Flows (pumped & billed per customer class)
loadings (CBGD, TSS, TKN, P, FOG, Metals, etc.)
Billing structures and rates (review), tap water users
A.S
Review for water and sewer systems=
O&M - labor, energy, chemical, material and Dther related costs)
-
Review current utility depreciation schedules for accuracy, impact outure t =
and anticipated depreciation on rates
Review 5 yr CIP for anticipated costs
Review existing and future debt service requirement .to determine level of cash
flow needed to meet all current and future bonding requirements
A.4
Set up rate model spreadsheet (draft) based on usertypes, connections, flows,
income sources CIP etc.
Task B. Kiek-Off h5eetmg
B.1
Kick-off Meeting (preparation and attendance)
Review historical data and discussion of trends
Top water users
Collect additional information, as needed
Present5year population projections, connectionsfusers, flows, raw wate-
quality
440
'
Discussion of new WTPs
Discussion and exampiesofcons er,ration rate structu res.
Discussion of DNR w ater conservati o n measure requirements
B.2
zch Memo 1 - Kick -Off MeetingfGoaI Setting
Task C. Water &Sewer -Data Anaryses and Projectrons
C.1
Deve ,op 0&M Costs - 5yr projections
C.2
I d e ntify f utu re replacementfimprove ment needs (CIP) for system (debt)
C.S
U p d ate d ep red ati on sch ed u I es
CA
determine adequacy of existing rates (flows and loadings)
C.5
IdentifyIncomeSou rces(investmentincome, interest, miscelIaneousfees)
5R
$11,070
C.5
Establishrevenueforrequirem ents
C.8
Review impact of various rate models= on various user types, impact to
cDnsenration etc.
C.10
Meeting 2. Review Projections and Projections
C.11
Tech Memo2- Data Analysis and Projections
John Paulson
June 25, 2018
Page 9
Task D. Water and Sewer Rate Modelb
D.1
Update rate worksheetswith projected population, water usage, connections,
total operating revenue including interest, fees, flow, total expenses including
O&M casts, depreciation, debt service, net income, etc.
D.2
Water Rate Analysis/ Development= Utilize Water Rate• Mad el Selected I:y C-ty I-y
functional cost allocation method
D.3
Sewer Rate AnalysisfDevelopment=Apportion sewage and custom er costs by
functional cost allocation method
DA
Al locate sew age costs tothecost components=FIows,CBOD,TSS,TKN,P
D.5
Develop cast for treatment of septic wastes received at facility
D.5
Provide example rates for water and sewer utilities
-- -
D.8
Identify assessable costs versus rate based cost recovery for each projevt n ti F
D.9
I d entify im pact of de reciation on rates
D.10
determine if these projects require additional cost recovery through Water or
Sew erAccessCharges (WAC and SAC)
D.11
OptimiaecapitaI i nvestm ent w ith proposed rate structu re
D.12
Determ i n e f u n d i ng strategy for ca pita I improvements
DAS
Meeting ?,. Rate Structures and Impacts on Users
D.14
Tech Memo 3 - Water and 5eurer Rate Models
Task E. Meeto s, Presentations and Report
E.1
Complete Draft Report for review and comment
E.2
Workshop with Staff and Council (preparation/presentation)
E.3
Incorporate comments from workshop.
EA
Meeting No. 4- Final reviewof report
-
--- - -
E.5
Incorporate comments from Staff meeting
E.6
Cou n c i I Presentation and F i na I Re port - Water and Sewer Rate Study {preparation{
presentation}
Tctal
2E1
1 $49.200
Should you have any questions or need additional information, please do not hesitate to contact Karen
Cavett at 507.237.8382, kcavett@sehinc.com. We sincerely appreciate your consideration of our team
for your important project and look forward to putting our experience to work for you.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Karen A. Cavett, PE
Regional Practice Center Leader
Attachments: Letter Agreement
Exhibit A-2.
09. proposals\hutchinson\water & sewer rate study\1. lettter draft for city review.docx
Supplemental Letter Agreement
In accordance with the Master Agreement for Professional Services between City of Hutchinson ("Client"), and
Short Elliott Hendrickson Inc. ("Consultant"), effective November 23, 1999, this Supplemental Letter Agreement
dated June 25, 2018 authorizes and describes the scope, schedule, and payment conditions for Consultant's
work on the Project described in the Water and Sewer Rate Study letter dated June 25, 2018.
Client's Authorized Representative:
Address: 111 Hassan Street SE
Hutchinson. MN 55350
Telephone: 320.234.5682
John Paulson
Project Manager: Karen A. Cavett
Address: 11 Civic Center Plaza, Suite 200
Mankato, MN 56001
Telephone
507.237.8382
email: jpaulson@ci.hutchinson.mn.us
email: kcavett@sehinc.com
Scope: The Basic Services to be provided by Consultant: are outlined in the Water and Sewer Rate Study letter
dated June 25, 2018.
Schedule: Refer to the Water and Sewer Rate Study Letter dated June 25, 2018.
Payment: A retainer in the amount of $0 will be paid in advance of Consultant starting work and will be applied to
the final invoice(s).
The lump sum fee is $49,200 including expenses and equipment
The payment method, basis, frequency and other special conditions are set forth in attached Exhibit A-2.
Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for Professional
Services that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein:
None.
document257
Short Elliott Hendrickson Inc.
By: Q
Karen A. Cavett, PE
Title: Reaional Practice Center Leader
City of Hutchinson
By:
Title:
Short Elliott Hendrickson Inc. Supplemental Letter Agreement - 1 City of Hutchinson
(Rev. 04.04.14)
Exhibit A-2
to Supplemental Letter Agreement
Between City of Hutchinson (Client)
and
Short Elliott Hendrickson Inc. (Consultant)
Dated June 25,1999
Payments to Consultant for Services and Expenses
Using the Lump Sum Basis Option
The Agreement for Professional Services is amended and supplemented to include the following agreement of
the parties:
A. Lump Sum Basis Option
The Client and Consultant select the Lump Sum Basis for Payment for services provided by Consultant.
During the course of providing its services, Consultant shall be paid monthly based on Consultant's estimate
of the percentage of the work completed. Necessary expenses and equipment are provided as a part of
Consultant's services and are included in the initial Lump Sum amount for the agreed upon Scope of Work.
Total payments to Consultant for work covered by the Lump Sum Agreement shall not exceed the Lump Sum
amount without written authorization from the Client.
The Lump Sum amount includes compensation for Consultant's services and the services of Consultant's
Consultants, if any for the agreed upon Scope of Work. Appropriate amounts have been incorporated in the
initial Lump Sum to account for labor, overhead, profit, expenses and equipment charges. The Client agrees
to pay for other additional services, equipment, and expenses that may become necessary by amendment to
complete Consultant's services at their normal charge out rates as published by Consultant or as available
commercially.
B. Expenses Not Included in the Lump Sum
The following items involve expenditures made by Consultant employees or professional consultants on
behalf of the Client and shall be paid for as described in this Agreement.
Expense of overtime work requiring higher than regular rates, if authorized in advance by the Client.
2. Other special expenses required in connection with the Project.
3. The cost of special consultants or technical services as required. The cost of subconsultant services
shall include actual expenditure plus 10% markup for the cost of administration and insurance.
The Client shall pay Consultant monthly for expenses not included in the Lump Sum amount.
c:\9. proposals\hutchinson\water & sewer rate study\3. exhibit a2.docx
Short Elliott Hendrickson Inc. Exhibit A-2 - 1 City of Hutchinson
(Rev. 10.21.10)
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Review of TH15/Main Street Reconstruction Streetscaping
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 20
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As a follow-up to the recent TH15/Main Street project public open house event held on Thursday, June 28th, City staff
would like the opportunity to review current streetscaping preliminary design information and associated feedback.
Thus, please see the attached information that will be discussed. Also, please note that we should have a
conversation regarding the feasibility of implementing trees within the State Highway right-of-way as part of this
project's improvements (reference drawing denoting "available planting zones").
BOARD ACTION REQUESTED:
TH15/Main Street Project Streetscaping Input
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
A
SEH
Building a Better World
for All of Us'
TO: Teal Spellman, Mandi Lighthizer-Schmidt
FROM: Emma Siegworth
DATE: 7/10/2018
RE: Summary of Open House 2: June 28, 2018
MEMORANDUM
This memo documents summary information regarding the public open house held on June 28, 2018 for
the Highway 15 (Main Street) Hutchinson Project.
Basic Meeting Information
• Public Open House 2
• Date: June 28, 2018
• Time: 4:30 — 6:30 pm
• Location: Hutchinson Event Center (1005 Highway 15 S, Hutchinson, MN 55350)
Meeting Notifications
• Invitation flyers were included in the City's utility bills and mailed to all Hutchinson residents and
businesses
• Press release
• Facebook post with targeted ad/boost
• Email/invite to individuals who signed up for communication through MnDOT website
• Tweeted open house details on MnDOT twitter account
Attendance
26 attendees from the public signed in (excludes staff)
0 See attachments for digital scans of the sign -in sheets
13 staff/project partners were present
0 3 MnDOT (Teal Spellman, Mandi Lighthizer-Schmidt, Ben Sandoz)
0 4 SEH (Justin Black, John Rodeberg, Karl Weissenborn, Emma Siegworth)
0 4 City of Hutchinson (Kent Exner, John Paulson and Keith Messner from
Engineering/Public Works, and Police Chief Dan Hatten)
0 1 Hutchinson Area Chamber of Commerce and Tourism (Mary Hodson)
0 1 Hutchinson Economic Development Authority (Meagan Donahue)
Meeting Description
The open house began in an open house style format. Preliminary layouts were available at tables for
review and project boards displayed the project schedule, goals, and benefits, streetscape design
elements and themes, and corner, storefront, and streetscape design examples. Project staff were
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
Summary of Open House 2: June 28, 2018
Page 2
available to discuss the project and answer questions from meeting attendees. Comment cards were
available for attendees to write and submit comments. In addition, a community feedback activity
engaged meeting attendees by asking whether they could support certain streetscape design features
There were also tables for the City of Hutchinson (proposed underground utility construction and service
review), the Hutchinson Area Chamber of Commerce (Main Street 2020 initiative and business support
efforts), and the Hutchinson Economic Development Authority (available downtown loan and grant
programs) with staff available to answer questions.
A formal presentation began at 5:15 pm that included a project summary, goals and benefits, project
schedule and costs, the detour route, typical sections, ADA coordination, an update on building
inspections, proposed utility work, access during construction, the Main Street 2020 initiative, community
involvement, and streetscape examples. Presenters included Teal Spellman, John Rodeberg, Kent
Exner, and Mary Hodson.
Following the presentation, attendees were encouraged to review the presentation boards and
preliminary layouts, submit comment cards, complete the community engagement activity, and ask
questions to project staff if they had not already done so.
Community Engagement Activity Results:
Participants placed a puffball in either a "Yes" or "No" vase to indicate whether or not they supported a
certain design feature. The results of the activity are as follows:
• Could you support sidewalks that have a 32" band of color?: Yes (12), No (1)
• Could you support portable planters along building fronts?: Yes (12), No (1)
• Could you support bump -outs at key locations?: Yes (10), No (4)
• Could you support using the streetscape design features developed as part of Imagine
Hutchinson and the 2015 Wayfinding and Signage Master Plan?: Yes (13), No (0)
Comment Cards:
Six written comment cards were collected at the meeting. See attachments for scanned originals of the
submitted comment cards. The following are the written comments submitted at the open house:
1. Morgan Baum, 925 2"d Ave SW, (320) 587-2599, morgan@claycoyote.com
It is my hope that we can add concrete pads to the amenity spaces for future sculpture/art project
installation. Adding these pads in opportunity areas during this major overhaul will not only save
cost it will add to the reimagined downtown. The best first step would be for MnDOT to share
potential opportunity areas so we can go from there.
Paul Otte, 105 loth Ave NE, 587-5215, bpotte@mchsi.com
Please! 11 foot wide traffic lanes through downtown Hutch is TOO NARROW!
Bump outs are confusing to traffic.
Curbs should be predictably straight.
3. Russell Berge, (320) 587-8647, russ@hutchtel.net
Crash information for now for vs. predicted with new cross-section
Summary of Open House 2: June 28, 2018
Page 3
4. Mary Knegerd, 530 Lincoln Ave SW, (612) 751-8418, minnemary@yahoo.com
Please investigate the reasons why Hopkins, Dawson, and Montevideo removed pedestrian
bump -outs.
5. David Broil, 902 Hwy 15 S, (320) 587-4242, david@thebrollteam.com
Is it possible to remove the cement median in the road on Hwy 15 south by the new brewery and
by the Mediacom building — At this time there is a not a way to enter from Main Street coming
from the south. (Note: Mr. Broll owns the Mediacom building)
Please call me when you can to discuss
David
6. Linda Radtke Karkhoff, 357 Shady Ridge Rd NW, (507) 456-1779, puzzledat@aol.com
Eliminate truck traffic thru downtown! I avoid downtown because of traffic congestion and no
amount of beautification changes that! The detour becomes the permanent "Truck Route -By
Pass" allowing regular traffic (and potential customers to still go thru downtown. The "truck route"
could even go out to the north roundabout, in on Bluff St. and out to the south roundabout via
Adams. Either way — multiple stop signs and lights are eliminated so time wise and convenience it
shouldn't impact truckers — Ask them?
Photos of Event:
Summary of Open House 2: June 28, 2018
Page 4
Attachments:
Sign -in Sheets
Comment Cards
S:\KO\M\Mnt08\142417\0-TH 15 Downtown Hutchinson PI\Open House Information\Recap -Open House 2\06 28 2018 Open House 2_Meeting Summary.docx
STREETSCAPE DESIGN ELEMENTS AND THEMES
17- arches the
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Explanation and Plan:
• This project provides an opportunity for the Build upon existing themes such as arch designs
City of Hutchinson to enhance downtown and through the city and utilizing the concept of
improve livability in the central district. portable planter pots.
• Reuse quality products such as light poles
and benches.
Find project information and sign up to receive email updates at:
mndot.gov/d8/12rojects/hwyl 5down town hutch
STREETSCAPE DESIGN ELEMENTS AND THEMES
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Approved Items:
• existing light poles to be reused - poles will be
sandblasted, painted, and converted to LED fixtures
• flag pole banners
• benches
• trash receptacles
• portable potted plants
• wider color concrete band
• bike racks
Find project information and sign up to receive email updates at:
i
mndot.gov/d8/12rojects/hwyl 5down town hutch
CORNER & STREETSCAPE DESIGN EXAMPLE
�rwrw:
Design Intent:
• Extend curb cuts aka "bump outs" will be
introduced at select intersections.
*Improve safety for pedestrians crossing the
street.
• 32" wide color band (same as existing)
*The color will remain consistent with existing
color in downtown area.
*The texture will not be the same, a different
texture and jointing pattern will be introduced in
these areas.
T#
• Movable planter pots
*These planter pots can be relocated in the winter
months to allow for snow removal.
*Planter pot designs, shapes, and sizes will be
reviewed during future project development and
presented this fall.
Find project information and sign up to receive email updates at:
mndot.go�12rojects/hwyl 5downtownhutch
STOREFRONT & STREETSCAPE DESIGN EXAMPLE
Design Intent:
• 32" wide concrete color band (same as existing)
*The color will remain consistent with existing
color in downtown area.
-The texture will not be the same as existing.
A different texture and jointing pattern will be
introduced in these areas.
• Movable planter pots
• Rectangular planters are proposed, in addition to
the current type of planter pots, to be set along
the back of the walk next to buildings at identified
locations
• Rectangular planters will be variable
height to avoid blocking window fronts
• Rectangular planters and planter pots can be
relocated in the winter months to allow for snow
removal
• Rectangular planters and planter pot designs
and sizes will be reviewed during future project
development.
Find project information and sign up to receive email updates at:
mndot.go�12rojects/hwyl 5downtownhutch
-A.
SEH
Building a Better world
for All of Us®
TO: Hutchinson Hwy 15 / Main Street PMT
FROM: John Rodeberg, PE
DATE: June 13, 2018
MEMORANDUM
RE: Streetscaping Discussion with Hutchinson City Council
Minutes and Notes from Tuesday, June 12, 2018 Workshop (4 — 5:30 p.m.)
SEH No. MNT08 142417 14.00
John Rodeberg presented on the project status as well as Streetscaping options for the Hwy 15 / Main Street
project at a City Council workshop held at 4 p.m. on Tuesday, June 12, 2018. City Engineer Kent Exner and
MnDOT representative Kelly Brunkhorst also provided support and information at the workshop.
After providing an overview of the project, John went over the proposed streetscape options that had been
developed based on discussions with City staff and the Citizen's Engagement Group with a stated goal of refining
the options to be provided at upcoming community engagement events. The City Council was in general
agreement about the majority of items, but there were disagreements that were not specifically resolved.
Discussion points and comments:
• Stick with 32" colored concrete sidewalk to match current standard (do not consider 18" width). Would like to
look at options for surface finish.
• Do not consider in -ground planting beds.
• Bollards may be a nice option. Placement considerations need to be reviewed.
• Wrapping the signal boxes with art is highly supported.
• Like the idea of utilizing the current standard of planter pots that can be removed in the winter, and also like
the current wrought iron furniture. Discussed the potential for identifying a new planter pot design.
• There was some discussion about the potential for hanging pots from the street light poles. We discussed
limitations regarding weight and maintenance (watering in particular). Will be an item for further discussion.
• Would like to consider the "Detached Movable Planters" (as shown in our graphics) as an option in specific
areas in front of businesses. May need to be different heights due to matching varying window heights, and
should match the proposed planter pots. Council would like to see how staff could move these in winter
(Kent, please verify your thoughts on this comment). Identifying and verifying options may be one discussion
point for the Team....
• May consider permanent planter boxes, but support was limited and finding appropriate locations was
somewhat controversial. They do not want them adjacent to the park (Option 3 of Library Square Entrance)
and there was some concern about their appropriateness behind the curb (limits access, could block views of
the park).
• Do not look at options that remove significant parking. They did not want to remove the parking as noted in
Options 3 & 4 for the corner bump -out area, and ONLY wanted to consider a loss of parking in more low -
priority areas (specifically noted east side of Main Street just north of 1 st Avenue N by ShopKo as a potential
location for a larger bump -out).
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308
SEH is 100% employee -owned I sehinc.com 1 320.587.7341 1 800.838.8666 1 888.908.8166 fax
Streetscaping Discussion with Hutchinson City Council
June 13, 2018
Page 2
There was discussion among the Council that the City should be considering planter boxes and trees,
although the majority of the Council did not appear supportive. A couple of the Council members spoke
against trees due to cost, maintenance, limited locations and the potential blockage of store fronts. There
was a request for consideration to keep the discussion open in this area. The Project Management Team and
SEH staff will review the feasibility of locations and potential designs.
Quite a bit of discussion about liking fencing and landscaping options adjacent to private parking areas (near
Genesis and ShopKo). We did note that this would likely have to be a city initiative with the private
landowners, as the MnDOT project would not include working on private property.
The Council asked about the status of the private Hager Jewelry clock. John noted that they have talked with
Hager Jewelry owner Mark Cormier several times, including earlier this week. Mark has some concerns
about the cost to rehab the clock, and the long-term operations and maintenance, and at this point is not
planning on reinstalling the clock after construction. It was noted that this type of use is not specifically
permitted by MnDOT, and there were some discussions about working with the City and Historic Hutchinson
to consider relocating it elsewhere (maybe Library Square). Further review of options will occur with the City.
The SEH Team will review options and discussed ideas for the Open House presentation and next steps of
Community Involvement. Information will be provided to the PMT prior to the next PMT Meeting on Tuesday,
June 19 at 2 p.m.
jpr
c: PMT
Karl Weissenborn and Sarah Sularz — SEH
Dolf Moon and Dan Jochum — City of Hutchinson
s:\ko\m\mnt08\142417\1-genl\16-meet\city council streetscape workshop minutes 06-12-18.docx
StreetScape Comments
(Everybody City Council City Staff Citizens Engagement Group/Historic Hutchinson)
• Like current lighting, furniture and planter pots
o Support light rehab and LED conversion. Look at lighting store fronts.
o Could consider new planter pots
• Like colored concrete (width and color), but don't like texture
• Like idea of art wrap on signal boxes
• Limited support for permanent planter boxes (mixed feelings)
• Do not remove parking to add landscaping space
• Do not consider in -ground planter beds
• Consider portable planter boxes, with limitations
o Also consider hanging plants as option
• Consider tree planting, with limitations
• Lighted bollards may be an option
• Fencing along private parking lots was supported
o MnDOT concerns and limitations were noted
• Hager Jewelry Clock status is a concern (would like to protect or move)
• How is going to maintain added amenities?
• Any planters must be able to be moved and stored efficiently
• Hanging plants would likely be manually watered. Tree irrigation?
• Make sure plantings don't negatively affect safety/sightlines
• Don't see building -side planter boxes as a necessity/priority
• Historical plaques and efforts would be in Library Square, not in ROW
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Review of City Alley Special Assessment Policy
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 15
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As previously discussed with the City Council, staff has been reviewing the administration of the City Assessment
Policy relative to alley improvements. The current City Special Assessment Policy was reviewed with respect to alley
improvements and the following statements were noted; "Generally, all of the costs of new alleys are borne by
property owners. One-half of the costs of constructing new pavement in an existing alley or repaving existing paved
alleys will generally be assessed to property owners. The City, however, reserves the right to participate at any level
in the construction or reconstruction of alleys or to assess costs using existing rate schedules."
At this point, City staff would simply recommend that the above language be simply revised to state ".......One-half of
all costs (including design, administration, inspection, utility, construction, etc.) of constructing new pavement in an
existing alley or repaving existing paved alleys will generally be assessed to property owners......."
Please note that this approach has been reviewed by the Resource Allocation Committee and would be utilized to
calculate the currently proposed City Alley #17 project assessment rates.
BOARD ACTION REQUESTED:
City Council Input
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item: Discussion on Century Court Apartment Deferred Assessments
Department: Administration
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Please see the attached memo and attachments to the memo.
BOARD ACTION REQUESTED:
Discussion only. No action required at this time.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the City Administrator
111 Hassan Street SF
Hutchinson, NIN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 7/20/2018
Re: Request for Deferred Assessments to be waved on Century Avenue
On Monday, July 9, Matt Ward, Developer for the Century Courts Townhome Project, sent the
City Council an official request to waive all of a deferred assessment that was found upon his
property (copy of email is attached). This occurred following staff's denial of his request to
waive the deferred assessment. The assessment total is $132,632.17 (breakdown of costs is
attached). This is a deferred assessment from a project that was done in the early 90s and the
deferral occurred through a Subdivision Agreement that the City entered into with the then
owner of the property in 1994, a copy of which is also attached. The current owner/developer of
the property assumed their ownership in this property in May of 2017 and it is assumed an
assessment search was not done prior to that ownership change.
As noted, staff has recommend against granting the request. Here are some concerns we have:
• The deferred assessment is in place due to an agreement the City entered into with the
owner of the property back in 1994. That agreement noted that the assessment would be
coming due when the property was developed. The agreement allowed for the deferral
when it is assumed adjacent property owners had to pay for their assessment costs as this
property was in deferral status.
• Approving it would set a bad precedent, especially if we waived "All" of it. We get
requests all of the time to waive city assessments/fees. The City's policy for deferred
assessments on undeveloped property (special assessment policy attached — page 19)
does not offer any language to waive deferrals and staff does not believe there is any
legal authority (statutory) to do so.
• To staff s knowledge, the City has never waived deferred assessments for property that
was undeveloped and had requested a deferral. We have made adjustments for properties
that are in tax forfeiture and have done so according to our special assessment policy
(attached —page 18)
• While we understand that this deferred assessment has placed a presumed undue burden
on the Developer, this deferred assessment has been on the books for 24 years now and
the current owner of the property assumed its ownership in May of 2017. Proper due
diligence should have been done at the time of the ownership change in addressing these
assessments.
There has been no documentation provided by the Developer on the actual financial need
of assistance from the City. With past projects (Hotel, Highfield Apartments), the City
specifically asked for a Performa to be provided prior to agreeing to any type of City
assistance.
A couple council members have contacted me about their desire to see us work with the
Developer on this deferral. It was noted that housing is in high demand and this project would go
a long way in meeting that demand within the community. It would also develop a previously
undeveloped parcel of land within the City. Because of this, there was some thought in easing
some of the costs against the Developer. If that is the route the Council would like to pursue,
here are some scenarios that could be considered:
1. Scenario 1 (attached) would have the Developer simply pay the principal amount of the
original assessment from 1994 that was deferred. That amount would be $54,825.56 and
would save the Developer $77,806.61. Assessment would be due by the end of the year.
Staff would have concerns with this scenario since this property would have received a
"better deal" then those that were also originally assessed for this project back in the 90s
who were assumed to have paid both principal and interest for their improvement.
2. Scenario 2 (attached) would have the Developer pay the principal and interest amount
(7%) of the original assessment from 1994 that was deferred. The interest after the
original assessment term ended would be waived. That amount would be $81,690.09 and
would save the Developer $50,942.08. Assessment would be due by the end of the year.
With this scenario, the City will get paid out for what they would have received had the
original assessment gone to its full term and payments were made according to that term.
3. Scenario 3 (attached) would have the Developer pay the principal and interest amount
(7%) of the original assessment from 1994 that was deferred. The interest after the
original assessment term ended would be at 1% (instead of 5%). That amount would be
$92,106.84 and would save the Developer $40,525.33. Assessment would be due by the
end of the year. With this scenario, the City will get paid out for what they would have
received had the original assessment gone to its full term and payments were made
according to that term. Along with that, we would receive additional monies (interest) for
the years we had to manage this without receiving the payment and having that money
available to us for use wherever.
4. Scenario 4 (attached) would have the Developer pay the principal and interest amount
(7%) of the original assessment from 1994 that was deferred. The interest after the
original assessment term ended would be at 2% (instead of 5%). That amount would be
$102,523.78 and would save the Developer $30,108.39. Assessment would be due by the
end of the year. With this scenario, the City will get paid out for what they would have
received had the original assessment gone to its full term and payments were made
according to that term. Along with that, we would receive additional monies (interest) for
the years we had to manage this without receiving the payment and having that money
available to us for use wherever.
5. Scenario 5 would be anyone of the 4 options above. Instead of collecting by the end of
the year, we could assess that amount over the next 3-5 years at today's interest rates. Or
any variation of what has been proposed.
2
As noted above, staff s position is that we deny the request. However, if the City Council had a
desire to "help out' the developer, we feel we could work scenarios 2 through 5. If we were to go
down this route, we would also recommend that the City Council request a Performa from the
Developer to gage the actual "need" of this request. Staff will be seeking direction from the City
Council on Tuesday on how to respond to the Developer. We are not requesting any action at this
time and we would proposed a development agreement if there is any change to the original
deferment that was agreed upon in 1994.
If you are in need of any additional information prior to Tuesday, please don't hesitate to ask.
Matt
Matt Jaunich
Subject: Century Court - Deferred Assessment.pdf
Attachments: Century Court - Deferred Assessment.pdf
From: ward@reagan.com sward rea an.com>
Sent: Monday, July 09, 2018 12:28 PM
To: Andy Reid rareid!2ci.hutchinson.mn.us>
Subject: RE: Century Court - Deferred Assessment.pdf
Andy, thank you for the email and thank you for the heads up on the next meeting.
I am requesting that the City of Hutchinson waive this assessment in its entirety so as to help me get this development
done with the quality finishes that we both desire to make this a beautiful project.
As I mentioned it is getting increasingly difficult to do any new build projects as the cost of subcontractors and materials
continues to rise almost daily. Also, interest rates have gone up decreasing what little cash flow I had. I am already
$200-300k over budget (with this assessment) before I move any dirt.
As you know I am currently paying around $1500 in property taxes and after I have all 84 units done, this will go up
drastically and I will be paying $millions in taxes over the next 30 years and more as time goes on.
I am asking for help because it benefits us both
thankst
Matt
Owner
Serendipity realtyANard Rents
B 12-221-3125
www.serendir)itvrealtv.com
www.wardrents.com
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H
SUBDPAISION AGREEMENT
CENTURY COURT
CITY OF MJTCMNSON� MINNESOTA
'PHIS AGREIrA Mr, made and entmvd into the day and year set forth hereinafter, by and between Crow River
Apartments Limited Far mship, Fete Owner, bereiaajfter called the "Subdivides", and Norwest Bank Mimesota Central,
Mortgagee, and the City of Husubinson, a Municipal Corporation in the County of Mc1 eon, State of Minnesota, hereinafter
called the "City";
WHEREAS, the Subdivider is the owner and developer of propcaly qihwled in the County of McLeod, State of
Minnesota, which has been surveyed end platted as;
"Century Court"
WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the
subdivision;
NOW, TFIEREFORE, iT IS HNIMBY AGREED AS FOLLOWS. -
`the Subdivider hereby petitions the City to construct lateral and trunk, storm server and apguatmanoea, bteral and
trunk sanitary sewer mains and app tenanem sanitary sewer service leads, literal and trunk waurmalns and
apprrrtenaneea, water service leads, canwe curb and gutter, street grading, street base, woo surf sing, and
Vpurtmemm to serve the eutgre plat. Mx= i nprov=ears shaII inchule utility and stivat construction within met
Strea between Cleveland Avenue and Century Avenue, to be canstrsicted in 1995, and Cenhiry Averaw between
Sunset 'Suvet and the west Hne of said plat, to be constructed at a date to be determined later. Additional
improvements within the Block itself will be completed by �be Subdivider at their expense.
2. It is understood and agreed that tho imprmeffients in h No. 1 will be installed by the City under me ou mom
contract&
3. It is undrstood and agreed the the total cost of said hapmerneau in Paralprarph No. I shall include contra.uted coots,
city a&mi istraum and enghwering casts and Wta =d interest cost.
4. It is uadevtood and agreed that the total cast of said improvanettts in Pmmgmph No. 1 shall be assessed as follows:
Sunset Street Impmvernents: 112 of casts to Lot 1, Block I
112ofcoos boL
Century Avenue ImptovenmW All casts to Lot ocls
5. It is understood that ail previous assessments shall be subdivided to the new plant as follows:
C sA Mrunnk Storm Sewer (1992) $44,785.27 455% 5Is5%i
C�9z�A Utilities in Cleveland Ave. (1992) $54,546.99 43.5% 56.5%
SA-278 Century Aver_ Utilityft:c4 (1993) $56,992.00 10(rA NA
SA 296 Street for Cleveland Ave. (1993) $23,637.51 43.5% 56.5%
�!'�t
Etj
,54
See attached sheer for maessment calculations. It is tmderstood that an asgammits for Block 1 shall be activated, and
Block 2 shall remain in a deferred states until development occurs within the Block.
It is awkrAood and Wood that any aVvemeots rgpding the me" and procedure for assesameffi ftm mttrucWW
improvements shall, at the sole option of the City, cease to be dkc&c thirty six months fallowitsg approval ofthe
SubdivWon Ag wmaet by tine City. The City may exercise the option granted herein by Sim wrom notice at any
tote, either before or of er the expiration of the thirty six month period, of the C ty's inter ion to null* the method
and procedure for siding aamesssnemts under the tertns of the SaWivision Agreement. In the cvant theCity
elects, all as$essmants subsequent to the notice shall be spread and imposed pit Chapter
429 of esota
Statutes or outer applicable laws. The written notice called for by this paragraph shall be given to the fee owner of
the property as disclosed by the records of the McLeod County Recorder or Registrur of Titles.
It is understood and agreed, that a Parks and Itygzound Centrbution shall be paid to the City, based on City Palley,
prior to issuance of any Building Permits. At the current rate, for 1994, a charge of $135.00 per unit wt31 be coliectnd
with each bulk tg Permit -
It shall be the responsibility of the Subdivider to clear trees andlor debris from utility awmab and Aghb-Of w8Y9
as per the request of the City or ufiiity, prior to i>sstall don of the improvernents. The eatire.right-of way shall be
graded by the Subdivide to within 0.2 feet of final subgrade, as rioted in the approved plans for the project. Any and
all instable soil rqnditicm or sails unsuitable for construction in the right-of-way shall be earr+ected andlcw replaced,
prior to the commencement of constructkm an the site. All soils shall be onanpaetod to a mi nintum of 90% Standard
Proctor Density. Any costs associated with the requires of this paragraph shall be the responsibility of the
Subdivider, and are not financed ftwigli the City. After ten days written notice, the Subdivider agrees that the City
may complete ttte work and bill or assess tat the City's discretion) the costs to complete the worts, including City
overhead.
Z. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0,5 feet of imal grade to allow
for proper drainage, and the iwuslfation of udiitirs. All work shall conform with the approved Site Grading Plan.
Subdivider shall complete This grading, and provide a written verification fivm.a professional engineer or surveyor,
Prior to imstallaticn of utilities and/or issuance of bu"ft permits• Any costs associated with the requirements of this
paragraph shall be the responsibility of the Subdivider, and are not geed through the City.
3 It shall be the responsibility of the Subdivider to assure that the Site Grading Flan, is being conformed to during
building construction within pit, This mpmsbility shall include the notri' tcatioara of contractors and builders as to
the drainage and gmdmg requirements for emb structure.
4. It is understood and agreed dud it shall be the respambility of the Subdivider to provide topsoil for back£d1 of the curb
and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street
ants. The Subilmid�er shall also, provide all erasion rural during sibs work necessary to meet /coal and state
�� or other erosion control following
regrt�emetTts. The entire silo shall be It with pm+annial ryegrass, ]P��,
completion of grading.
IN- V ' LEAL
I . It is understood and agreed that all local, state and federal perm is required to be owed for the development shall
be the responsibility of The Subdivider.
2. This agrement shall be binding upon and extend to the heirs, mpreseft0fiveS, assigns and site of the p HU&
[astulrUwO*2
it is understood and agreed that the City shall record this agreement at the McLeod County Reeordafs Office or
McLeod County Registrar of Titles Otfice, and that no Bufldiug Permits will be issued untsi said Agreement is
morded and a catified copy of this aFoement is provided to the City. All cost ajsMiated with said recording shall
be ]raid by the Subdivider.
W WITNESS THEREOF, has heaeunto sex im hared W-A day of V �L�"'' 19
FEE OWNER:
CROW RIVER APARTMENTS
LIIUM PARTNERSHIP
r
Brian So—Wud, Wine Predlcnt
Western Wisaona n Housing Company,
Managing General Partner of Crow* Rtver
Apartments Limited Partnership
STATE p f. W t -'r-w 5 to
COUNTY OF )am t+"
STATE OF IVCff4NKS0T'A
�.'
MORTGAGEE:
NORWN-ST BANK M][NNESOTA CENTRAL
Z-" �a66ov S-4ezfla
Laaiy >imhek, iee ]President
Norwest Bank Minnesota Central
National Association,
A national banidmg association
Y , n�111H111 lope,;0
'ihe Ding ivnsent was �be% raid+
this day of lj off be-,— '. 19,0-
Briam 3oisRud, Vice President, ,Wastern l b '141
Housing
Atssrbm$nts L pmeit� P4g
Notary Public, Mm C40ti Fes -
My r4widnicalarm Expires jJkk
The furegoimg harment was ardmow w
tibia 2!P day of 19 by
Lanny Benisbek, Vice Noswest Bank
Minnesota Central, National Association, a nadioval
bunking asw latlon.
notary PabwUc, m Cotimty, Mlinnesots
My Expk
Imt Z*Od4��
APPROVED BY THE M TDMSON CY'I`Y COUNCIL TIM 2Z DAY OF 19 P J .
[eatnry[oar0*3
CITY OF E UTCHINSON
MARLIN TORGERSSON YOR
RM
STATE OF bUNNFSMA
COUNTY OF
Prapsred by: ]oifm P. Rodeberg
I)uvctor of Enginearin&Tubtic G G&,s
City of Hutchinson
111 Hassan Street SE
Hutchinson MN 55350
(612) 234-4208
CITY OF RUTCFMSON
1. ?wdim►
The fo� ite,trusnag was acknowiadged bye me
this day of 19,.,b5'Mmb
Torgesson' Mayor rd D. ot7, City
AdminrUm of the City o#
isb)P"ms0m.
MAialNi J. SWANSON
WART PUBW - UNW30MA
r MEEKER COUNTY
+ Iry �tea�Ydkrs E� 9Ysar. %8, s 9se
OFFICE OF COUNTY RECORIXR �1
MaLsod County, IrlIM4001ft
I hereby oertiTlr thus aft tr►awnem in Ihla otfto�
for on day, A.D.1A
et� arb re wded w M
cwttoywxr N*4
City of Hutchinson
Special Assessment Policy
April 8, 2008
Introduction
Special assessments are levies against properties used to finance public improvements.
Minnesota Statutes §429 (Statute) grants cities the authority to use special assessments as
a mechanism to finance a broad range of public improvements.
The primary purpose of special assessments is to apportion improvement project costs to
properties that benefit from the improvements. Apportioning costs of public
improvements to benefiting properties reduces reliance on general property taxes to fund
public improvements. In accordance with Statute provisions, special assessments are
limited to the amount that properties benefit from the improvement.
This policy describes the procedures used by the City of Hutchinson (City) to determine
benefit and apportion special assessments equitably to benefiting properties. Public
improvements may be constructed without using special assessments, but because the
City has limited options for funding improvements, it is generally not economically
feasible under current law to avoid use of special assessments.
General Policy Intent
The purpose of this policy is to establish an equitable manner of recovering and
distributing the cost of public improvements. Procedures used by the City for levying
special assessments are in accordance with the Statute, which states that "all or part of the
cost of improvements may be assessed against benefiting properties."
It is the City's intent to establish basic procedures to follow when establishing special
assessments. This policy is based on the Statute and the description of the Statute found
in the "Special Assessment Guide" (Guide), version 515a1a.3- January 2008, produced
by the League of Minnesota Cities (LMC).
2
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of the City or of principles set forth in the
Statute and the Guide:
■ The Statute does not specify any method or formula to be used in making the
special assessment. The City retains the right to use a variety of methods for
calculating special assessments so they are as equitable as is practicable.
■ Any formula or method used for calculating special assessments must operate so
assessments on all properties are proportional to the benefits they receive. Any
formula or method used represents an attempt to measure and distribute benefits,
the increase in market value, resulting from the public improvement.
■ The City Council has broad discretion in determining benefits. The City
Council's findings will not be upset by Courts, except in cases where there is
clear discrimination or inequalities.
■ This policy provides an outline of standard practices and procedures used by the
City beyond those noted in the Statute.
Initiating Public Improvements
There are five ways public improvements may be initiated. Under all of these, the City
Council reserves the right to reject improvements if it is determined they are not
necessary, cost-effective or feasible. Also, in all cases, provisions of the Statute must be
followed. The five ways projects are initiated include:
Petition by 100% ofproperU owners, with a waiver of yppeal ofspecial assessments:
This generally involves property owners that are developing previously undeveloped
property for the first time. When 100% of property owners request the improvement, the
City Council may order the improvement without a hearing. Under separate agreement,
property owners will generally waive provisions of the Statute that provide for the
property owner's right to appeal special assessments. In these cases, the property owners
pay 100% of the cost of public improvements.
Petition by 100% ofproperty owners, without waiver of appeal: This generally involves
all property owners agreeing that a public improvement is necessary. When 100% of
property owners request the improvement, the City Council may order the improvement
without a hearing. Once validated by the City Council, the resolution may not be
questioned, unless an action for that purpose is commenced within 30 days; however, the
amount of the special assessments may still be questioned pursuant to the Statute.
Petition by more than 35% of property owners: This generally involves more than 35%
of abutting property owners agreeing that a public improvement is necessary. Once the
petition is validated, the City Council may not make substantial changes in the nature of
the improvement from that asked for in the petition. The City Council may, however,
deem substantial changes necessary or desirable, and may proceed on its own motion
without reference to the petition. If no substantial changes are necessary or desirable, the
City Council must declare the petition adequate under the Statute and order preparation
of a report regarding the improvement project's necessity, cost-effectiveness, and
feasibility.
City Council Resolution: This generally involves initiation of a potential public
improvement by resolution of the City Council. The City Council may order the
preparation of a report of a public improvement's necessity, cost-effectiveness and
feasibility. Such resolutions require a 4/5t' vote from the City Council, rather than a
simple majority.
City Council adoption of an asset management strateU The City Council may, by
resolution, adopt an asset management strategy identifying several potential public
improvements in one report. This method is considered, in essence, the same as having
produced separate resolutions for each public improvement identified in the asset
management strategy. Such resolutions require a 4/5t' vote from the City Council, rather
than a simple majority.
0
New Development Improvements
The cost of infrastructure and public improvements for all new developments will be
borne by the developer and/or property owner.
Developers or property owners pay the entire cost of initially installing infrastructure and
improvements in accordance with City standards, subject to review by the City Engineer.
In cases where the City, at its discretion, provides financing for new development
improvements, all development costs will be assessed to the property.
Improvements to Existing Infrastructure
The remainder of this policy, including provisions identifying any cost being generally
paid by the City of Hutchinson, applies to local, area, and City-wide improvements, as
defined below.
Public Improvements
For purposes of this policy, there are three general classifications of improvements.
Local Improvements: Local improvements are generally the most common.
These improvements primarily provide benefit to abutting properties.
Area Improvements: Area improvements provide benefit to properties in a wider,
yet definable, area.
City-wide Improvements: City-wide improvements are typically large-scale
improvements of benefit to the entire City, regardless of their location.
Typical improvements are classified as:
Local Improvements
Area Im rovements
City-wide Improvements
Curb and gutter
Trunk sanitary sewer (greater
Bridges'
than 8" diameter)
Trunk water main (greater than
Sidewalks
8" diameter) and looped water
Community facilities'
main
Sanitary sewer laterals (8" or less
Collector and Arterial streets
Collector and Arterial streets'
diameter)
Sewer, storm sewer and water
Neighborhood parks &
Recreational facilities &
services
playgrounds'
Community parks'
Local streets and alleys
Storm drainage —
wastewater treatment facilities2
aprovements
Storm drainage improvements —
parking lots
water towers2
local
Boulevard trees, streetlights
Sidewalks and boulevard trees
water treatment planf
Other improvements authorized by law'
'Generally supported by Federal, State or County funds or funds other than special assessments
2Generally paid using user charges
General provisions for improvements. All infrastructure improvements are required to be
extended through developments up to adjoining properties in order to serve future
developments. This includes, but is not limited to streets, waterworks, sanitary and storm
sewer, appurtenances and restoration, including improvements deemed necessary or
desirable.
Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are
discouraged due to maintenance, access, system continuity and other issues. The City
recognizes that these roadways will continue to be built in special circumstances. The
City reserves the right to require payment of fees identified in adopted rate schedules to
account for future costs specific to this type of development.
Removals or Abandonment of Improvements. Removals or abandonment of
improvements generally includes destruction, removal or abandonment of any
improvement and restoration of conditions at the site, whether surface or subsurface.
Improvement Projects
New
construct
Re -
construct Rehab
Repave
Alleys
Yes
Yes
Yes
Yes
Parking Lots
Yes
Yes
Yes
Yes
Sidewalks/'Trails/Walkways
Yes
May
May
May
Street amen ities/Streetsca es
Yes
Yes
Yes
n/a
Street boulevard trees
Yes
May
n/a
n/a
Streetlights
Yes
May
n/a
n/a
Traffic control devices
Yes
May
May
n/a
Dikes & flood control works
May
May
n/a
n/a
Retaining and area walls
May
May
n/a
n/a
Enhanced 911 markers
May
May
n/a
n/a
Parks, rec. facilities
May
May
n/a
n/a
Curb and gutter
Yes
Yes
Yes
n/a
Driveways & approaches
Yes
Yes
Yes
n/a
Street construction
Yes
Yes
Yes
Yes
Street maintenance
No
No
No
No
Safety improvements
Yes
May
May
n/a
Turn lanes
Yes
May
May
May
SAC / WAC; access charges
Yes
n/a
n/a
n/a
Sewer or Water Trunk Lines
Yes
May
No
n/a
Sewer or Water Main
Yes
May
No
n/a
Sewer or Water Laterals
Yes
Ma
No
n/a
Sewer or Water Services
Yes
Yes
May
n/a
Storm Sewer Trunk Lines
Yes
May
May
n/a
Storm Sewer Main
Yes
Yes
May
n/a
Storm Sewer Laterals
Yes
Yes
May
n/a
Storm Sewer Services
Yes
Yes
Yes
n/a
Rig hts-of-way/ Easements
Yes
Yes
n/a
n/a
C
Public improvements, identified in the Statute, include; but are not limited to:
Alleys. Generally, all of the costs of new alleys are borne by property owners.
One-half of the costs of constructing new pavement in an existing alley or
repaving existing paved alleys will generally be assessed to property owners. The
City, however, reserves the right to participate at any level in the construction or
reconstruction of alleys or to assess costs using existing rate schedules.
Parking lots. Generally, one-half of the costs of constructing new parking lots or
repaving existing parking lots will be assessed to benefiting property owners.
Typically, for city -owned parking lots, benefiting properties will be identified
before the improvement project and the City will specify the area(s) to be
assessed. Assessments will be determined using the weighted average of a
property's valuation and its distance from the parking lot being improved. The
City, however, reserves the right to participate at any level in the construction,
reconstruction or rehabilitation of parking lots or assess costs using existing rate
schedules.
Sidewalks/trails/walkways. The costs of installing new sidewalks, trails and
walkways, including, but not limited to, provision of links from new
developments to the City's existing network, providing sidewalk on all major
arterial and major collector routes, and in all commercial and high -density
residential areas will generally be assessed to property owners. See
Sidewalk/Trail/Walkway policy included herein.
■ Street amenities and streetscapes. The costs of installing new street amenities
and streetscapes will generally be assessed to property owners. The City,
however, reserves the right to participate at any level in the construction of new
street amenities and streetscapes or to assess costs using existing rate schedules.
■ Street boulevard trees. Street boulevard trees in new development areas are
generally paid for with funds collected upon signing developers agreements. The
cost of replacing, maintaining and caring for existing street boulevard trees is
generally not assessed to property owners. The City, however, reserves the right
to participate at any level in costs associated with street boulevard trees or to
assess for costs allowable by the Statute or by using existing rate schedules.
Streetlights. The entire cost of installing new or decorative streetlights will
generally be assessed to benefiting property owners. Generally, replacement of
standard streetlights will not be assessed. The City, however, reserves the right to
participate at any level in the construction or replacement of streetlights or to
assess costs using existing rate schedules.
7
Traffic control devices, such as signs and signals, are generally included in the
cost of street construction, reconstruction and rehabilitation, and are assessed
accordingly. Traffic signals are generally assessed to adjacent properties based
either on traffic generated from sites or to properties located on the legs of the
intersection served by the traffic signal.
■ Dikes and flood control works. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Retaining walls and area walls. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Enhanced 911 markers. Costs for these facilities are generally not assessed. The
City, however, reserves the right to participate at any level in the acquisition,
construction or replacement of these facilities or to assess costs using existing rate
schedules.
■ Parks, open spaces, playgrounds and recreational facilities. Costs for these
facilities are generally not assessed. The City, however, reserves the right to
participate at any level in the acquisition, construction or replacement of these
facilities or to assess costs using existing rate schedules.
Miscellaneous Public Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of a wide variety of public improvements identified in
the Statute.
The City intends to maximize the benefit of funding from outside sources. Benefiting
properties of projects funded in part or whole by outside sources will generally be
assessed in a manner equitable to benefiting properties for projects that do not receive
funding from outside sources. Funding from outside sources will generally be used to
reduce City costs for public improvements and will generally not benefit properties
directly, except when authorized by the City Council.
Private Infrastructure
In cases where approved developments were constructed with private roadways and
infrastructure, the entire cost of maintaining and improving the private infrastructure will
be the responsibility of the development. The City has the right to make necessary
repairs to water, sewer, storm water, and other necessary utilities at the cost of the private
development. The City intends to provide reasonable notice to private developments
when repairs to the water, sewer, storm water, or other utility systems are necessary,
however, the City retains the right to make necessary repairs or suspend service in the
case of emergencies. Restoration costs for roadways and other infrastructure disturbed
while making necessary repairs to utility systems are the responsibility of the
development.
Street Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of street improvements identified in the Statute. In all
cases, the City reserves the right to combine components of street improvements into one
or more calculation, assess for the entire cost of projects, participate at any level in the
costs of construction, or to assess costs using existing rate schedules. Components of
street improvements include, but are not limited to:
Curb and gutter. Costs for curb and gutter are generally included in general street
construction assessment calculations. The City may assess for curb and gutter
separately, if it is determined to be necessary or desirable.
Driveways and approaches. Typically, 65% of the cost for driveway
reconstruction will be assessed to properties. Generally these assessments will be
determined on a per unit basis if all driveways are, for the most part, the same
size. Use of area calculations may be used if there are significant variations in the
size of driveways. The City may assess all costs for replacing driveways having
defective construction at the time of the improvement.
■ New construction of streets. Generally, the entire cost of newly constructed
streets, including all related components, appurtenances and restoration, will be
assessed to benefiting properties.
■ Reconstruction and partial reconstruction of streets. Generally, the cost of
reconstructed or partially reconstructed streets, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
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■ Rehabilitation of streets. Rehabilitation includes, but is not limited to
reclamation, cold -in -place recycling, concrete pavement restoration, and mill
and/or overlay. Generally, the cost of rehabilitation, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
■ Maintenance of streets. Maintenance includes, but is not limited to seal coat,
crack seal and patching. Maintenance of streets will not generally be assessed to
abutting property owners. The City, however, reserves the right to assess for
assess for street maintenance costs in accordance with the Statute.
Roadway safety improvements and Turn Lanes. Generally, the entire cost of
roadway safety improvements attributable to identifiable properties, including all
components appurtenances and restoration, will be assessed to benefiting
properties.
Sanitary Sewer & Waterworks Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of sanitary sewer or waterworks improvements
identified in the Statute. Generally, maintenance of sanitary sewer and waterworks are
accounted for with utility funding. Significant improvements to the system, however,
may require assessments to benefiting properties. In all cases, the City reserves the right
to combine components of sanitary sewer and waterworks improvements into one or
more calculation, assess for the entire cost of projects, participate at any level in the costs
of improvements, or to assess costs using existing rate schedules. Components of
sanitary sewer and waterworks improvements include, but are not limited to:
Sanitary Sewer Access Charge (SAC). SAC charges identified on existing rate
schedules are generally applied at the time building permits are applied for. The
City, however, reserves the right to assess for SAC charges.
Water Access Charge (WAC). WAC charges identified on existing rate schedules
are generally applied at the time building permits are applied for. The City,
however, reserves the right to assess for WAC charges.
■ Sanitary sewer and waterworks, including
o Sanitary sewer or water trunk lines. The City generally pays the costs to over-
size trunk lines (over 8" diameter for low to mid -density residential areas or over
10" diameter for commercial/industrial/high-density residential areas).
Remaining costs are generally assessed to benefiting properties. Costs for
replacement of trunk improvements are generally included in monthly utility fees
and are paid by the City. The City, however, reserves the right to assess for
construction or reconstruction of trunk lines.
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o Sanitary sewer or water main. Costs for new standard size mains are generally
assessed to benefiting properties. Costs for replacement of mains are generally
included in monthly utility fees and are paid by the City. The City, however,
reserves the right to assess for mains.
o Sanitary sewer or water service laterals. Costs for new service laterals are
generally assessed to benefiting properties. Costs generally include all related
appurtenances and restoration, including any work done outside the right-of-way.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
Storm Sewer Improvements
Pursuant to the Statute, the City intends to use financing from its Storm Water Utility,
Drainage Districts, and special assessments to benefiting properties, at their discretion, to
finance all or portions of the cost of storm sewer improvements identified in the Statute.
Generally, maintenance of storm sewer works is accounted for with Storm Water Utility
funding. Significant improvements to the system, however, may require assessments to
benefiting properties. In all cases, the City reserves the right to combine components of
storm sewer improvements into one or more calculation, assess for the entire cost of
projects, participate at any level in the costs of improvements, or to assess costs using
existing rate schedules. Components of storm sewer improvements include, but are not
limited to:
Storm Sewer Access Charge. At this time, the City does not have storm sewer
access charges. The City, however, reserves the right to establish these charges
and charge these costs at the time building permits are applied for using existing
rate schedules or to assess these costs.
■ Storm sewer works, including
o Storm sewer trunk lines. Costs for construction of storm sewer trunk lines may
be assessed to benefiting properties. Costs associated with regional ponds, trunk
storm sewer outlets and lines, or other infrastructure constructed by the City to
benefit the property being developed may also be assessed to benefiting
properties. Assessments will generally be based upon utilization of those
improvements and include all related components, appurtenances and restoration.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
o Storm sewer main. All costs for construction of storm sewer mains will
generally be assessed to benefiting properties. Costs include all related
components, appurtenances and restoration. Assessments will generally be made
on a per unit basis or be assessed using existing rate schedules.
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o Storm sewer service laterals. All costs for construction of storm sewer service
laterals, including catch basins, storm sewer appurtenances, drainage tile, and
sump pump connections, will generally be assessed to benefiting properties.
Costs include all related components, appurtenances and restoration, including
any work done outside the right-of-way. Assessments will generally be made on
a per unit basis or be assessed using existing rate schedules.
Rights -of -Way and Easements related to Construction
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of the acquisition of rights -of -way and easements
related to public improvements identified in the Statute.
Property owners who dedicate appropriate right-of-way or easements may be exempt
from these assessments.
If specific right-of-way and/or easement on any specific parcel(s) is/are deemed
necessary to the improvement, the costs of acquiring the right-of-way and/or easement,
including the cost of dedication of right-of-way or easement by any specific property
owner may be assessed as part of the project costs.
Rights -of -way and easements related to construction include but are not limited to:
■ Rights -of -Way
■ Construction easements
■ Temporary easements
■ Permanent easements, including
o Drainage and utility easements
o Other permanent easements
o Property acquisitions necessary to the improvement project
Zoning Multiplier for Special Assessments
The City may, at their discretion, use existing land uses and/or land -use zoning to
determine appropriate special assessments. The City may apply a multiplier to existing
rates for land uses and/or land -use zoning, other than single or two-family residential. In
general, the City intends to use the following existing land use categories and/or land -use
zoning to determine special assessments:
■ Single and Two -Family Residential
■ Commercial, Industrial, Institutional and/or Multi -Family Residential
■ Tax Exempt Properties
■ City -owned Properties
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Deferment of Special Assessments
Property owners may defer special assessments using provisions of the Statute and City
Policy, including:
Statutory deferments. Under separate policy, the City, at its discretion, will
generally defer special assessments on homestead property for property owners
meeting income guidelines who are either 65 years of age or older or are retired
by virtue of a permanent, total disability. Special assessments will be levied, but
payment of special assessments will generally be deferred until the death of the
owner (if the spouse is not otherwise eligible), the sale, transfer or subdivision of
the property, loss of homestead status of the property, or upon a determination by
the City Council that immediate or partial payment of the special assessment
would pose no hardship.
■ Unimproved and agricultural land. See attached policy.
■ Tax forfeited property. See attached policy.
In all cases of deferment, interest builds on the principal amount. If the assessment is
activated after a period of ten years, the principal plus interest is compared to the same
principal amount adjusted by the cumulative Engineering News Record (ENR) Cost
Index over the same period of time, or other selected index, and the lower of the two
costs is selected for activation.
Assessment Methods
In order to implement special assessments, it must be determined that the property has
received a benefit from the improvement, the assessment amount does not exceed the
benefit received, and the assessment is uniform in relation to similar classes of property
within the area assessed. The City intends to use special assessment rates, if applicable,
or one of the other commonly used methods to determine costs to be specially assessed:
Special Assessment Rates: The City Council may determine the value of various
common components of public improvements and establish rates for special
assessments. These rates shall be approved by resolution, be included in the
City's rate schedule, and be reviewed and approved annually. The City reserves
the right to assess using these rates, any other method described in this section, or
combinations of them as may be necessary or desirable to meet the intent of the
Statute.
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Front Footage & Adjusted Front Footage: Generally a measurement of the feet
of frontage a lot has along an improvement project. The City may utilize adjusted
front footage for lots that have irregular shapes. Generally, adjusted front footage
is calculated by using the average of the front and rear lot lines, or by using the
area of a lot divided by the average area of single and two-family lots. At the
City's discretion, corner lots will generally be assessed for the short side of the
lot, plus any footage on the long side over 132' in length. This credit only applies
to improvements constructed on more than one side of a corner lot within a
reasonable time period. The City reserves the right to assess all costs to a corner
lot if it is determined that the lot receives additional benefit from an improvement
to more than one side of the lot. The City reserves the right to develop an
equitable adjusted front footage due to the large variance in the shape of lots and
other conditions that may affect measurement of front footage.
Per Unit (or Per Lot): Per unit or per lot assessments will apply equally to all
parcels of land within an area. Under per unit/per lot assessments, parcels may be
adjusted to residential lot equivalents by dividing the area of parcels by the
average areas of single and two-family lots. Rates adjusted based on actual land
use or land -use zoning may also apply. When lots in an affected area are
generally of the same size and/or character, per unit/per lot assessments may be
preferred.
Area: When it is determined to calculate special assessments using this method,
the actual area of parcels lying within the project area shall be used. The City will
generally deduct the area of various geographical features, including: public
rights -of -way and designated natural waterways, lakes, rivers and wetlands.
■ Fixed Cost: Total project costs are divided by the total number of assessable units
on a per lot or per unit basis, including assessable units based on the equivalent
number of lots that could be created from any particular parcel.
Miscellaneous Considerations
Project Cost Determination. Total project costs are determined by adding the assessable
costs and City costs. Assessable costs include that portion of public improvement costs
that include engineering, constructing, restoring, financing and implementing the public
improvement that are determined to be assessable by the City Council. City costs include
that portion of public improvement costs that include engineering, constructing, restoring,
financing and implementing the public improvement, other than those determined to be
assessable by the City Council. Engineering, administration, financing and other project
costs are assigned in accordance with the City's approved rate schedule.
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Funding from sources outside the City. Use of Municipal State Aid funding and funding
from other sources, including federal, state, local government or institutional grants will
generally defray City costs and will not generally reduce the assessable cost, except in
cases where the sum of funding sources exceeds the amount of City cost.
Project Expenses. Improvement project expenses will generally be added to all
construction costs to establish total project costs. Expenses generally include an applied
standard rate identified in the City's rate schedule of construction costs for engineering,
project administration, fiscal, legal, and other expenses. Additional expenses may be
added, including land acquisition, landscaping and other costs directly relating to
construction of the improvement. The City reserves the right to adjust the rate if
conditions on improvement projects warrant variation from standard rates.
Property Appraisals. Under special circumstances, the City may, at its discretion, call for
property appraisals to determine appropriate special assessments. This method will
generally not be used in the interest of timeliness and cost-effectiveness. This policy
does not grant individual property owners the right to request property appraisals at the
City's expense, nor does it guarantee that the City Council will use property appraisals in
any circumstance to determine special assessments.
Special Assessments on properties abutting roadways that are not owned by the City. Tc
maximize funding from outside sources, properties abutting roadways and rights -of -way
funded by sources other than the City will generally be assessed for any costs incurred to
facilitate the improvement in a manner equitable to properties that would abut City -
owned roadways and rights -of -way and/or for improvements not receiving funding from
any outside source.
Prepayment of Assessments. Property owners may prepay assessments, in accordance
with the Statute. The City Council may, at its discretion, authorize partial prepayments of
special assessments before assessments are certified to the County Auditor.
Extensions of Assessments. While no extensions will generally be granted, the City may,
at its discretion, may provide extensions of special assessments on a case -by -case basis.
Calculation of Assessment Rolls. Generally, assessment rolls will generally run for 10
years with equal principal payments. For projects with assessments of less than $3,000
principal, the City reserves the right to shorten the payment period. Interest rates will
generally be calculated at 1% over the true interest cost of the bond issued to finance the
improvement, rounded up to the nearest hundredth of a percent.
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Re -Assessment
Recognizing that various public improvements are perceived to have various life
expectancies, the City has, at its discretion, adopted limitations on special assessments for
an individual property or groups of properties based on the length of time that has expired
since the last time the individual property or groups of properties has been specially
assessed for a similar project.
In general, the City will use service life expectancies for public improvements unless they
are otherwise stated in the resolution ordering the improvement and preparation of plans.
For projects of a similar nature, special assessments may be adjusted by multiplying the
assessable cost for a property by the period of time that has expired since the last special
assessment was made, divided by the improvement project's expected service life.
Service lives for common projects include:
■ Street construction and reconstruction: 20 years
■ Water mains, sanitary sewer, and storm sewer construction: 30 years
■ Sidewalks and street rehabilitation: 10 years
Current Services Charges.
Pursuant to the Statute and City Code, the City intends to use special assessments, at their
discretion, to recover unpaid current services charges identified in the Statute, which
include but are not limited to:
■ Sidewalk snow and ice removal charges
■ Weed elimination from streets and private property
■ Elimination of public health hazards from private property
■ Installation or repair of water service lines
■ Street sprinkling and dust treatment
■ Trimming and care of trees, and removal of unsound trees
■ Repair of sidewalks and alleys
■ Operation of streetlight systems
■ Operation and maintenance of fire protections systems
■ Abatement of nuisances
■ Removal of obstructions from sightlines at intersections
■ Sump pump recertification
■ Delinquent utility bills
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Alternatives to Special Assessments
Pursuant to the Statute, the City may initiate alternative methods of financing certain
public improvements identified in the Statute, which may include:
■ Special Service Districts
■ Housing Improvement Areas
■ Storm Sewer Improvement Districts
■ Sidewalk Improvement Districts
Summary
The purpose of this Special Assessment Policy is to establish as fair and equitable manner
of recovering and distributing the cost of public improvements as is practicable.
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of principals set forth in the Statute and
the Guide
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Special Assessments on Tax Delinquent/Tax Forfeited Property
This policy is intended to address issues surrounding special assessments on property where taxes
are currently delinquent or on property that has been forfeited for failure to pay taxes. This policy
is intended to be a guide for the benefit of the City Council, who will decide all questions
regarding special assessments on these properties on a case -by -case basis. The City Council
retains the right to deviate from this policy where necessary or beneficial to the City.
■ The City has made significant improvements in the City and has assessed some or all of
the costs of these improvements to benefiting properties.
■ In some cases, the specially assessed cost of these improvements has not been recovered
because the property owner has failed to pay real estate tax obligations and interest has
continued to accumulate on the delinquent balances owed for special assessments.
■ While it would be in the public interest to promote the return of tax delinquent and tax
forfeited property to the tax rolls, any such return must be weighed against the cost of the
improvements.
■ The City Council has determined that a written policy would be helpful for guidance in
reaching appropriate decisions on a case -by -case basis. The City Council will decide
whether delinquent assessments are reinstated, reduced, or in some manner adjusted to
facilitate the return of the property to the tax rolls.
Based on the fmdings above, the City Council adopts the following policy related to special
assessments on tax delinquent and tax forfeited property.
■ Special assessments on a tax delinquent or tax forfeited property will be reinstated when
transactions occur related to the tax delinquent or tax forfeited property.
■ The City Council may, at their discretion, abate or adjust special assessments on
properties that are tax delinquent and tax forfeited property according to the following
terms and conditions:
o The original principal amount of the special assessment will be reinstated.
Accrued interest may be adjusted by the cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the
lesser of the two costs selected for reinstatement.
o The principal balance and calculated accrued interest so determined will bear an
interest rate of 7% and be payable in equal installments over a 5-year period.
o A written agreement will be entered into by all parities having interest in the
property. The agreement will recite that the City is entitled to collect the special
assessments, as provided by law or by foreclosure action, at the sole option of the
City.
■ Proposed land use of the property will be a factor in whether the City Council abates or
adjusts special assessments, but any development of the property or change in use
contemplated or agreed to by all parties must be completed within one year of the City
Council's decision to abate or adjust special assessments.
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Deferral of Special Assessments on Undeveloped Property
Deferral of all or portions of special assessments on undeveloped property is allowed by City
policy and State Statute.
In all cases of deferral, interest builds on the principal amount, but no payment of special
assessments is due until assessments are activated. When special assessments are activated
during the period when the bond for the improvements is active, there will generally be no
adjustment to the special assessment. When the bond for the improvement is no longer active, the
City may, at its discretion, adjust accrued interest by cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the lesser of the two
costs selected for reinstatement.
■ Agricultural land. Special assessments may be deferred until the land is developed or
otherwise utilized for non-agricultural uses.
■ Land outside City limits: Special assessments may be deferred until the land is annexed
and/or developed.
■ Newly annexed platted land: Special assessments may be deferred, including:
o Lots with certified septic systems: Special assessments, for water and sewer
system improvements only, may be deferred. Documentation that the septic
system is certified must be provided to the City within 30 days of the Assessment
Hearing. Lots must also comply with existing zoning ordinances and all other
applicable state and federal laws. Water and sewer services must be installed and
assessed at the same time. Assessments will be deferred until a structure is built,
the lot is sold, subdivided, improved, until the septic system can no longer be
certified, or for a maximum of ten years, whichever occurs first.
o Lots with working wells: Special assessments may be deferred until the water
system is utilized, or for a maximum of ten years. Water and sewer services
must be installed and assessed at the same time. Assessments will be deferred
until a structure is built, the lot is sold, subdivided, improved, until the well no
longer functions, the septic system can no longer be certified, or for a maximum
of ten years, whichever occurs first.
o Lots with less than 250' of defined frontage: The City Council may, at its
discretion, adjust the minimum lot width or otherwise defer a portion of the
assessment for a maximum of ten years.
o Lots with 250' or more of defined frontage: The City Council may, at its
discretion, defer special assessments on that portion of platted lots with frontage
of 250' or more that is determined to be a separate lot that may be developed.
Assessments will be deferred on that portion of the lot determined to be a
separate lot until the lot is sold, subdivided, or for a maximum of ten years. The
City Council may, at its discretion, may adjust the minimum lot width or
otherwise defer a portion of the assessment for a maximum of ten years.
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Sidewalks/Trails/Walkways Policy
Overview
This City of Hutchinson promotes the installation and use of sidewalks, trails and walkways
within the City as part of an effort to be a "Bicycle and Pedestrian Friendly" community. It is the
intention of this effort to make it possible and safe for people using the option of walking or
bicycling, either for transportation or recreation, to travel safely throughout the City and access
schools, recreational facilities, businesses and other points of interest.
Construction. Repair and Maintenance Policies
According to City Code, Chapter 7, it is the adjacent property owner's responsibility to construct,
maintain and repair sidewalks adjacent to their properties. The City of Hutchinson has developed
this policy in an effort toward consistent quality, and to provide for periodic review and
maintenance of the City's sidewalk network. Under this policy, the City provides services, at its
discretion, that may exceed those required by the City Code. This policy and any related action
by the City Council or staff are not intended to reduce the responsibility of the adjacent property
owner. The City reserves the right to enforce the requirements of the City Code. The City also
reserves the right to deviate from this policy at any time and for any reason determined to be in
the best interest of the City.
Throughout this document, the term `sidewalk' includes sidewalks, trails, walkways and related
appurtenances.
1. Priority Criteria: The City will make provisions for sidewalks on or adjacent to public
roadways and in public rights -of -way in a systematic manner. Priority is given to routes
meeting the following criteria:
a) Routes connecting to the Luce Line Trail and major destinations (for example; major
employers, downtown business district, business centers, schools, recreational
facilities, and other commonly used public facilities).
b) Major commercial areas where foot traffic is essential.
c) Along major roadways with traffic volumes exceeding 1,000 vehicles per day.
d) Other areas indicated by the City.
2. Periodic, On -going Inspections: Inspections of sidewalk conditions are conducted in order to
identify and initiate repair and maintenance projects. Inspections can be initiated upon
receipt of information from outside sources or be scheduled inspections using City staff. The
general policy for prioritizing repair and maintenance projects is as follows:
a) Vertical deflections of over 3/4" identified during inspections have the highest priority
for repairs. Insofar as is practical, considering budget and time constraints, the City
shall have these identified locations repaired during the next repair project.
b) Vertical deflections of between %2" and 3/4" identified during periodic inspections are
reviewed for inclusion in future repair projects. Locations with these vertical
deflections that are not included in the next repair project will be considered for
future projects and/or be included in the interim repair procedure.
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c) Vertical deflections of less than %2" will not generally be included in inspection
reports unless the inspector determines that the location has a high potential for
exceeding these criteria in the near future.
d) Horizontal deflections, pitting and cracking will be analyzed on a case -by -case basis.
e) Interim repair procedures, such as grinding, bituminous patching, etc., may be
utilized in any situation to improve the safety of the sidewalk before being repaired.
These interim repairs are prioritized based on Section 1 criteria and available
resources, including staff time, technical ability, funding, etc.
3. Sidewalk Removal: Sidewalks in disrepair that do not connect to other significant sidewalks,
and are not on routes identified by the City, may be removed and the right-of-way restored to
turf.
4. Installation/Significant Repair Cost: The costs of sidewalk installations and significant
repairs within rights -of -way will generally be assigned in the following manner:
a) The new construction of sidewalks on routes identified and approved by the City and
listed in the Capital Improvement Plan will generally be completed at the City's cost,
although the City reserves the right to have the costs assessed to adjacent property
owners.
b) The entire cost of sidewalk installation, adjacent to properties requesting them, or
required by ordinance or agreement to have them, is generally assessed to adjacent
property owners. Assessments may be based on adjusted front footage, or in a
manner prescribed by the City Council, or by a subdivision agreement.
c) The cost of significant repairs or reconstruction is generally the adjacent property
owner's responsibility. Significant repairs and reconstruction are generally assessed
to adjacent property owners. Assessments are based on adjusted front footage, or in
a manner otherwise prescribed by the City Council, or by a subdivision agreement.
The City may agree, at its discretion, to pay for any portion of the repair or
reconstruction cost.
5. Removal, Maintenance and Minor Repair Cost: The costs of sidewalk removal, maintenance,
and minor repairs within rights -of -way will generally be paid for in the following manner:
a) Maintenance and minor repairs, in general, will be completed at the cost of the City,
although the adjacent property owner remains primarily responsible for this work.
Maintenance and minor repairs include the intermittent replacement or repair of
single panels or other improvements in which the cost of assessing is determined to
be too high. This work is done at the discretion of the City, which maintains the
right to assess for repairs.
b) Maintenance and minor repairs done for safety reasons, which exceed 33% of the
sidewalk frontage area of an adjacent property, may be billed to the property owner
upon completion of the repair. Unpaid bills will be assessed to the property owner.
c) Adjacent property owners may coordinate replacement of driveway panels or access
ways adjacent to the maintenance project. Replacements of driveway panels or
access ways will be billed to property owners and unpaid bills will be assessed to the
property owner.
d) The cost of removing sidewalk, rough grading the area, and providing topsoil and
seed is generally an expense of the City. The cost of completing the restoration in
disturbed areas, including turf, is generally the property owner's.
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e) If the City determines that the activities of or negligence of adjacent property owners
damaged sidewalks, property owners may complete repairs meeting City
specifications at their own expense, if they are inspected and approved by City staff.
Otherwise, the entire cost of restoring the sidewalk will be billed to the adjacent
property owner. Any unpaid bills will be assessed to the property owner.
Snow Removal: It is the responsibility of the adjacent property owner, using due diligence,
to keep sidewalks clear for pedestrian travel. There are certain sidewalks, identified by the
City, which may receive some snow removal services from City staff and equipment. These
services are provided at the City's discretion and do not relieve property owners of their
responsibilities. Snow remaining on sidewalks 24 hours after the snow has stopped falling is
a public nuisance. Property owners will be notified that their property is in violation.
Beginning 12 hours after notification, City crews may clean sidewalks and bill adjacent
property owners for that service. Unpaid bills will be certified to the following year's
property taxes.
7. Adjacent Property Owner Obligation: It is the responsibility of the adjacent property owner
to notify the Public Works department when a sidewalk that is potentially in need of repair is
observed. As noted in Section 7.31 of the City Code, "It is the primary responsibility of the
owner of property upon which there is abutting sidewalk to keep and maintain such sidewalk
in safe and serviceable condition."
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Description of typical residential street improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Total Street Reconstruction:
Total street reconstruction generally includes reconstructing all base, sub -grade, paving,
curb & gutter, and storm drainage improvements, including installation of sump water
services. Additional assessments will generally be made for new utility services (sanitary
sewer, storm sewer, or water) installed to serve properties.
Partial Street Reconstruction:
Partial street reconstruction generally includes limited improvements to base and sub -
grade. Partial reconstructions typically include paving, curb & gutter, and storm drainage
improvements, including installation of sump water services. Additional assessments
will be made for required utility services (sanitary sewer, storm sewer, or water) installed
to serve properties. Installations of utility services are generally not included in partial
street reconstructions, except for limited areas (generally no more than 25%) requiring
those installations.
Street Rehabilitation:
Street rehabilitation generally includes full -depth reclamation, limited improvements to
base and sub -grade, paving, limited replacement of sidewalk and curb & gutter (generally
no more than 25%), and storm drainage improvements, including installation of sump
water services. Typically in street rehabilitation projects, sanitary sewer and water
services are left in place. In some cases, utility services will be installed to serve
properties. In cases where utility services are installed, additional assessments will be
made for those services.
Mill/Overlay:
Mill/overlay projects generally include milling off a portion of the bituminous surface
and repaving. Manholes, valves and other structures at the surface may be repaired and
adjusted to meet the new surface. In some cases, minor repairs will be made to base, sub -
grade, sidewalk, and curb & gutter (generally to more than 10%) in specific areas prior to
repaving. Generally mill/overlay projects have no installation of utility services, but
minor repairs may be made to utility infrastructure and are generally not assessed.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
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Description of typical residential utility improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Water services — Existing
Replace existing water service from main to property line during construction or reconstruction
project.
Sewer services — Existing
Replace existing sewer service from main to property line during construction or reconstruction
project.
Water services — New Tap
Install a new service by tapping into an existing PVC water main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of water main are tapped.
Sewer services — New Tap
Install a new service by tapping an existing PVC sewer main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of sewer main are tapped.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
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H
HUTCHINSON CITY COUNCIL ci=v�fAa�
Request for Board Action 7AL =-ft
Summary Review and Approval of the 2017 Audited Comprehensive Annual Financial
Agenda Item: Report
Department: Finance
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter: Kyle Meyers
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Kyle Meyers, partner of the accounting firm Abdo Eick & Meyers, will present a summary review of the City's 2017
annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council
meeting.
Summary financial statements will be printed in the July 25th edition of the Hutchinson Leader and an electronic copy
of the audited financial report will be available on the City website. A hard copy of the financial report is available to
the public at the Hutchinson library as well as City Center.
BOARD ACTION REQUESTED:
Approve the 2017 comprehensive annual financial report.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL Cityaf
A
L�
Request for Board Action
Resolution Committing Community Improvement fund balance of $3,000,000 for future
Agenda Item: Police Facility Expenditures
Department: Finance
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
New Business
Time Requested (Minutes): 3
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The consensus of the city council at the July 10th workshop was to commit $3,000,000 of Community Improvement
fund balance for a future Police facility. By committing these funds, the City is placing a formal, internal constraint on
fund balance for specific future expenditures. Once the committed fund balance constraint is imposed, it requires the
constraint to be formally removed by the City Council prior to redirecting the funds for other purposes.
Why should we commit funds for known, future projects? The Governmental Accounting Standards Board (GASB),
created GASB Statement #54 in 2009, which established a hierarchy of fund balance classifications. Here is some
information directly from GASB.
GASB's research indicated that fund balance is one of the most universally used pieces of governmental information
by a very diverse community of users, including municipal analysts at rating agencies, legislators, legislative staff and
the media. In general, fund balance is examined as part of an effort to identify resources that are liquid and available
to finance a particular activity, program, or project. Municipal analysts, for example, assess a government's ability to
call upon ready resources if needed to repay long-term debt.
In short, committing fund balance creates a more transparent financial statement, clearly identifying funds that have
been set aside for a specific purpose. It also formalizes the current city council's desire for a specific, future project,
requiring a majority vote by a future city council to remove the constraint.
BOARD ACTION REQUESTED:
Approve resolution #14922.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 14922
COMMITTING COMMUNITY IMPROVEMENT FUND BALANCE OF $3,000,000
FOR FUTURE POLICE FACILITY EXPENDITURES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, the Government Standards Accounting Board (GASP) has issued Statement
No. 54 establishing a hierarchy clarifying the constraints that govern how a governmental entity can
use amounts reported as fund balance; AND
WHEREAS, the City Council is the highest level of decision -making authority, and has the
authority to commit, assign, or evaluate existing fund balance classifications and identify the intended
uses of committed or assigned funds; AND
WHEREAS, the committed fund balance classification reflects amounts subject to internal
constraints self-imposed by the City Council; AND
WHEREAS, once the committed fund balance constraints are imposed, it requires the
constraint to be removed by the City Council prior to redirecting the funds for other purposes; AND
WHEREAS, the City Council has determined it will commit $3,000,000 of fund balance from
the Community Improvement fund for the year ending December 31, 2018, for the purpose of funding
a new police facility.
NOW, THEREFORE, be it resolved that the City Council of Hutchinson, Minnesota, in
accordance with GASB 54 hereby commits $3,000,000 Community Improvement fund balance for
a future policy facility expenditures within that, as indicated by the Committed Fund classification,
cannot be used for any purpose other than directed above, unless the City Council adopts another
resolution to remove or change the constraint.
Adopted by the City Council this 24th day of July 2018.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Project Award for Trail & Parking Improvements (1-10/P18-10)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received four (4) bids (see attached Bid Tabulation) for the Trail & Parking Improvements project letting on
Tuesday, June 26th. The apparent low bidder is Duininck Inc. of Prinsburg, MN, with a construction bid of
$159,747.20 (approximately 1.5% higher than the final Engineer's Estimate). This project's total cost and associated
funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's
proposed 2018 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and schedule.
The necessary Resolution to award this project is attached, and we recommend approving this Resolution.
BOARD ACTION REQUESTED:
Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 174,748.00
Total City Cost: $ 174,748.00 Funding Source: Bonding Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14928
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 10/PROJECT NO. 18-10
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Trail & Parking Improvements: 5th Avenue SE Bridge & Elks Park Areas; multi -use trail and on -
street parking implementations by construction of grading, aggregate base, concrete curb &
gutter, bituminous/concrete surfacing, pavement markings and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Duininck Inc of Prinsburg MN $159,747.20
Barber Construction Inc of St Bonifacius MN $175,596.00
Wm Mueller & Sons Inc of Hamburg MN $198,548.70
Landwehr Construction Inc of St Cloud MN $217,503.11
and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Duininck Inc of Prinsburg MN in the amount of $159,747.20 in the name of the City of Hutchinson, for the
improvement contained herein, according to the plans and specifications therefor approved by the City
Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 24th day of July, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
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HUTCHINSON CITY COUNCIL
Request for Board Action
.L'i.i3s.�.L%'�:id[iG.d •�=b':�..�",�" C•+:3iikd�F.e➢li:li/e:'-'::-':.=:—�R
Agenda Item: Food Vendor License Application
Department: Police LICENSE SECTION Meeting Date: 712412018
Contact: Daniel T. Hatten Application Complete Yes Agenda Item Type:
Presenter: Daniel T, Hatten Reviewed by Staff 0 Consent Agenda
Time Requested (Minutes): 2 License Contingency No Attachments: Yes
I BACKGROUND/EXPLANATION OFAGENDA ITEM: I
A background investigation was conducted on Adan Ramirez for the purpose of obtaining a food vendor license in the
City of Hutchinson. Adan Ramirez has applied for a license to sell food from a food truck under the name of Taquena
Del Buen.
Mr Ramirez had applied for and received a license from the City of Hutchinson in 2014 and since that time he has
opened a restaurant in the City of Glencoe.
Mr. Ramirez does not have a criminal history -
it would be my recommendation to issue the food vendor license to Adan Ramirez.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ o_o0
Funding Source: n1a
FTE Impact: 0.00
Budget Change: No
Included in current budget:
No
PROJECT SECTION:
Total Project Cost:
$ 0.00
Total City Cost:
$ 0.00 Funding Source:
Remaining Cost:
$ 0.00 Funding Source:
Gky of
l l 1 Hassan Street southeast
Hutchinson,MN 55350
(320) 58 7-515 1 /Fax: (320) 234-4240
City of Hutchinson
FOOD VENDOR APPLICATION
(Pursuant to City Code Section 123)
choose
® Mobile food Cart $125.00
❑ Mobile Food Vehicle $125.00
License Fee: $1 25.00
Date of Application 06/07/2018
Proposed Date off Opening: '
P P g: � ` r7 �� Proposed Date of Ctosing;
WL&=e—
Applicant Information
L.egai Corpora r Name of Bus'
aqueria Del Buen Pastor E C
Trade Name DaA)
Taqueria l�el Buen Pastor
Business Telephone Number
320-224-5085
Name of Person Completing Application
Adan Ramirez
Title
Owner
Tele hone Number
329-224-5085
E-mail Address
taqueriadelhuenpastor@gmail.com
Fax Number
Cell Phone Number
320-224-5085
MN Sales Tax ID Number, Social Security #, or Individual Tax ID 4:
45-3144406
This is a new business ❑Yes allo If no, state other communities this business has operated: Glencoe
Licensed Kitchen Address
921 Desoto Ave
Cittyy
Glencoe
State Zip Code
MN 55336
Name of Manager
Adan Ramirez
Home address
627 Chandler Ave
Date of birth
06/03/1961
Type of ownership: ❑sole proprietor DcogLoration ®LLC ❑ artnershi Onon- rofit
Date of inco ration: 1007 2011 State of incorporation-, Minnesota
List All Owners, Partners and Corporate Members Attach additional sheet ifneces
Full Name: First, Middle Last
Adan Ramirez
Date of Birth
06/03/1961
% of Ownership
100
Telephone Number
320-224-5085
Home Address
627 Chandler Ave
City
Glencoe
State
MN
Zip Code
55336
Full Name: First, Middle Last
Date of Birth
% of Ownership
Telephone Number
Home Address
city
State:
Zip Code
Full Name: First, Middle Last
Date of Birth
% of Ownership
Telephone Number
Home Address
City
State
Zip Code
Full Name: First, Middle Last
Date of Birth
% of Ownership
Telephone Number
Home Address
City
State
Zip Code
Have any of the above people been convicted of a crime? DYes ®No
If Yes, please provide (or attach) dates and conviction specifics.
Business Information
List proposed vending sites: Hutchinson Farmers' Market
If any of the proposed sites are within 100 feet of a restaurant open while your business is in operation, the
restaurant owner must sign below granting consent of the location:
Name of Restaurant Printed Name and Signature of owner
Name of Restaurant Printed Name and Signature of owner
Attach additional consent forms if necessary.
If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below
granting consent of the location:
t .. �ti�N�•n a�^u• �n ... ktf �� !e. it
Name of Event Printed Name and Signature of Event KKOnsor
Name of Event Printed Name and Signature of Event Sponsor
Attach additional consent forms if necessary.
IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND IS WITHIN
EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT
CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE
Describe in detail the principal products being sold:
Mexican Food
List all licenses obtained from the State of Minnesota and provide copies with this application:
Food manager license, Restaurant license from the Dept of Health.
Have jou ever had a business license denied or revoked by another government entity? ❑Yes ®No
If Yes, indicate date of denial/revocation, government agency and reason for denial or revocation.
Workers' Compensation Company
Policy Number
Dates of Coverage
-----------Or-----------
I certify that I am not required to carry workers' compensation insurance because. ©I am self insured. OI am the
sole proprietor and I have no employees. ®I have no employees who are covered by workers' compensation law.
Only employees who are specifically exempted by state are not covered by the workers' compensation law. These
include spouse, parents, and children regardless of age. All other workers whose work is controllable by the
employer must be covered.
REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE
NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE
ATTACHED TO THIS APPLICATION
Reference Information continued
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date);
Glencoe, MN Sept, 2011 to Current
City State Dale(s) afActtvity
to
r
City State Dare(sj ,fRcfevity
to
City State Daie(s) afActivhy
Reference Information continued
Provide two names for character references:
Francisca Mendoza
320-484-4308
Name
Phone Number
840 Century Ave SW
Hutchinson MN 55350
Address
City State Zip
Victor Ramirez
320-282-9061
Name
Phone Number
222 Adam Circle
Carver MN 55315
Address
City state Zip
I Checklist (all items must be checked "yes" in order for the application to be processed)
The following items need to he completed and/or attached in order for the application to be processed:
State of Minnesota license(s):
® yes
❑ no
Certificate of insurance:
[a yes
❑ no
Application completed in full and signed:
1l yes
© no
Application fee paid in full:
® yes
0 no
Consent of restaurant owner/event sponsor:
❑ yes
❑ n❑ WN/A
Release of Information completed and signed: ® yes
U no
1 hereby certify that the application is true, correct, and accurate. By signing below, i agree that any person
operating as a food vendor under this application wiI] fully comply with all provisions of Hutchinson City Code. I
fully understand that any person who violates any provision of the Food Vendor Ordinance Section 123 is guilty of a
misdemeanor and are grounds for the suspension or revocation of the food vendor license in accordance with Section
123 of the Hutchinson Cit Code.
Siginaturd"of Authorized Rep resentalive
Adan Ramirez
Print Name
Date
Owner
Title
NOTE. All applications mast be considered and approved by the Hutchinson 00 CounciL Upon approval by
the City Council, a license will be issued to the applicant
III POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE
CONSPICLOUSLY 625 Robert Street North P.O. Box 64975 AS TO PERSON
Environmentai Health Division OR PLACE
St. Paul, Minnesota 55164-0975 {
(651) 201-4505 Fee Paid: $290,00
r 243
LICENSE NO. FBL-24558-36158 FOR THE OPERATION OF:
License Categories: Base Fee - FBL, Hospitality Fee, Mobile Food Unit
LICENSE PERIOD: January 1, 2018 THRU December 31, 2015
ISSUED TO:
Taqueria Del Buen Pastor
627 Chandler Avenue
Glencoe, Minnesota 55336
R
License Type(s): Mobile Food Unit
County: Mobile Unit
I,
ESTABLISHMENT NAME:
Taqueria Del Buen Pastor
627 Chandler Avenue
Glencoe, Minnesota 55336
6P VPOST y�a-�¢MINNESOTA DEPARTMENT of HEALTHRy _vNOT TRANSFERABLE
CONSPICUOUSLY 625 Robert Street North, P.O- Box 64975 A5 TO PERSON
Environmental Health Division OR PLACE
St. Paul, Minnesota 65164-0975
Fee Paid: $590.00
(651) 201-4505
LICENSE NO. FBL-592144455 FOR THE OPERATION OF: 243
License Categories: Base Fee - FBL, Category 3 Establishment, Hospitality Fee
LICENSE PERIOD: January 1, 2018 THRU December 31, 2018
ISSUED TO: ESTABLISHMENT NAME:
Taqueria Dei Buen Pastor, LLC Taqueria Del Buen Pastor, LLC
627 Chandler Avenue
Glencoe, Minnesota 55335 921 Desoto Avenue North
Glencoe, Minnesota 55336
License Types), Restaurant
County: McLeod
ACaRbr
i10-� CERTIFICATE OF LIABILITY INSURANCE
DATE (MWMXYYYY) -
06/07/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(!es) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement s .
PRODUCER
Co Victor Ramirez Garcia
Lake Country Insurance Services LLC
PHONE FAX
AFC No ExI : 6125629362 JAIC No); 9523143911
1001 Twelve Oaks Center Dr Ste 1012
ADDRESS_ victor{7a Icisageacy,com
INSURER(S) AFFORDING COVERAGE
NAIL 0
Wayzata MN 55391
INSURER A; OHTO SECURITY INS CO
24082
INSURED
RISURER 6
Taqueria Del Buen Pastor LLC
INSURER c :
627 Chandler Ave N
INSURER D :
INSURER E
Crtencne MlvT 55336
INSURERF.
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUCO TO THE INSUME NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONIDMON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
TYPE OF INSURANCE
INSD
WVD
POLICY NUMBER
(I WDD
MM O
LIMITS
X
COMMERCIAL GENERAL LIABRAY
EACH OCCURRENCE
S l000000
CLAIMS -MADE � OCCUR
RENIED
PREMISES (VAMAOEa occurrence]
S 300000
is
MED EXP (Any one person)
S 15000
SI'C
PERSONAL & ADV INJURY
$ 1000000
A
BKS57147951
05/01/2018
05/01 /2019
GEN'L AGGREGATE LIMIT APPLIES PER;
GENERAL AGGREGATE
S 3000000
POLICY JECCT ❑ LOC
PRODUCTS- COMPtOP AGG
E 3000000
OTHER:
S
AUTOMOBILE
LIABILITY
(Ea "dent)
$ 1000000
ANY AUTO
BODILY INJURY (Per person)
$
A
A TOS ONLY AUTOS D
BAA57147851
05101120I S
D510112019
X
BODILY INJURY (Per aocldemt
$
HIRED NON-OYYNED
AUTOS ONLY AUTOS ONLY
(Per acmdenl)
$
S
UMBRELLA LiAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
E]tCE86 LIAB
CLAIMS -MADE
DED I RETENTtONs
$
RKERS COMPENSATION
-- --
HD EMPLOYERS' LIABILITY Y
NY PROPRIETORIPARTNERIEXECUTNE ❑
FF ICERIM£MBER EXCLUDED?
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E.L. DISEASE - EA EMPLOYEE
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Ins. describe under
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E.L. DISEASE -POLICY LIMIT
$
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, AddiNanal Remarks Schedule, may be attachrd It more space Is repuired}
CITY OF HUTCHINSON has been added as additional insured as noted in the contract and by policy coverage.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
CITY OF 1 UTCHTNSON ACCORDANCE WITH THE POLICY PROVISIONS.
131 1-IASSAN STREET SOUTHEAST ^! t*l<nrilrev REPRESENTATrvE
HUTCHINSON MN 55350
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD narne and logo are registered marls: of ACORD
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-,7
Agenda Item: Discussion on City Council Public Engagement Efforts
Department: Administration
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Governance
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
One of the topics that came out of our strategic planning session was the desire for more public engagement efforts
by the City Council. There were discussions about participating in National Night Out, the County Fair, and in creating
City Council blogs. National Night Out is Tuesday, August 7 and the McLeod County Fair is set for August 15-19.
The Police Department is currently working on their booth for the fair and wanted to see if the Council would be
pursuing anything in this regards. Sergeant Eric Killian is working on National Night Out if anyone is interested in
learning more about participating in that event. Staff has also obtained a quote to include a blog page on our website
for the Council to use and that would cost us $950. I've attached a copy of that quote for your reference.
I just wanted to get these reminders out to keep the topic of public engagement on your radar and on schedule. I
wanted to have a discussion on Tuesday on whether or not you needed staff to work on anything in regards to these
items.
BOARD ACTION REQUESTED:
Discussion only. No action required at this time.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
VIVI D I MAG E
Kori Sanders
Managing Director
{P} 320-587-8974 ext 112
{E} kori@vimm.com
Web Development / Design / Marketing / Social / Mobile / SEO
Proposal Issued: July 17, 2018
Valid to: August 17, 2018
Quote: 1721
City Council Blog Proposal
City of Hutchinson
\', r ' W -"
PROFIT
ONLINE
°° I MARKETING
network
filth
Scope of Services
Addition of a City Council Blog section to the existing City of Hutchinson website
City Council Members will access a hidden, password protected page that will have a form for:
• Blog Post Title
• Blog post content (simple text entry)
• Selection of Pre -Determined Category
• Image & Attachment Upload (pdf, word docx, etc.)
Posts will be routed to a specified email address (Matt Jaunich) for approval prior to post being public.
City Council Blog page layout will be designed as pictured below:
City Council Blog
Blog Title Goes Here
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emporimofitlun[mlahpren tlalpre magaaliqua. ut enim
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** There will be layout updates made to the News page (https✓/www.ci.hutchinson.mn.us/category/city-news/) at the
some time. Layout will change to similar 2 column layout. Existing featured images will be removed. There will not be
an author or date displayed on the News page.
l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350
Your Investment
Add City Council Blog to City of Hutchinson $950 1 $950
Website
Total
$950
l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350 2
Next Steps
1. Please read the fine print on the following pages to make sure you understand all the details
involved with us working together. It's really important to us that everything is transparent and
understood from the beginning so that we lay a solid foundation for a great working relationship.
2. If you have any questions at all, please let me know. I'm happy to clarify any points and there may
be some items that we can sort out together. I'm committed to finding the best way to work
together.
3. Once you feel confident about everything and are ready to move forward, please click the 'sign
here' button below.
4. Sign in the box that pops up to make the acceptance official.
5. Once I receive notification of your acceptance, I'll contact you shortly to sort out next steps and get
the things rolling.
6. I'll email you a separate copy of the signed contract for your records.
7. If you'd like to speak to me by phone, don't hesitate to call 320-587-8974 ext 112
Kori Sanders
Managing Director
Tom Kloss
City of Hutchinson
l v } www.vimm.com {P} 320.587.8974 {A} 897 HWY 15 5, Hutchinson, MN 55350 3
Fine Print
01•rrrWr�c• ..�
• Our obligations under this contract will be fulfilled when any of the following occur:
o The project scope is substantially complete, as defined by the specification above (approved by you).
o The date is [Project Expiration Date] or later.
CHANGES & REVISIONS
Because our agreement is based on hourly payment, changes and revisions are considered part of the process. We will
keep you up to date on how many hours we're spending. We'll be sure to warn you when the actual hours we spend are
exceeding our expectations, so that you can decide where our time is best allocated.
WHO OWNS WHAT?
• You guarantee that all elements of text, images, and artwork you provide are either owned by you, or that you have
permission to use them. We are in no way responsible for anything used on your behalf that you have provided. In the
event of any copyright infringement, Vivid Image cannot be held responsible for the use of any text, images, and artwork
you have provided.
We guarantee that all services, text, images, and artwork we provide are either owned by us or we have the legal rights to
use them for your project.
All preliminary designs used along the way to the final design will remain the property of Vivid Image.
• We are providing a final, print -ready marketing collateral piece or website. There are a lot of individual parts and pieces that
can go into creating your project but what we are quoting is the final piece. Due to complex copyright and ownership laws,
if there are specific parts that you would like to use in different marketing materials (example: stock photos)just talk to
your Account Director about the specifics. There may be additional time and/or fees needed as those parts may not be
licensed to you for use on their own.
If you are interested in the original design files, talk to your Account Director. As this quote is for the final files, we do
reserve the right to bill hourly for compiling and packaging the original files. There may also be additional fees for stock
images and artwork depending on copyright laws.
PROGRAMMING (IF APPLICABLE)
• During the course of the development process, you will likely encounter bugs in the code, and you'll report them to us so
we can fix them. This is an unavoidable part of the development process, and as long as we are within the terms of this
project's contract, we will treat bug -fixing like all other development, and bill you for the hours we spend.
We will provide fixes for any bugs or issues reported within the grace period of 30 days following the date of project
completion. Any issues or bug fixes requested after the 30 day grace period will be billable to you. Because of this, you
agree to thoroughly check over your project within the 30 day grace period.
This quote is good for 30 days.
Payment Terms:
An invoice for the project will be sent when work is complete.
l v } www.vimm.com {P) 320.587.8974 {A) 897 HWY 15 5, Hutchinson, MN 55350 4
HUTCHINSON CITY COUNCIL
agfof
A
Request for Board Action
Ls
L =-Nz-,7
Agenda Item:
g June 2018 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 7/24/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff F1
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached
is the June Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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Liquor Store
June 2018 YTD Results
Minnesota Sunday liquor sales commenced on July 2, 2017. This is a good opportunity to see the potential impact of
Sunday sales by comparing 2018 YTD June sales, which includes Sunday sales, to 2017 YTD June sales, that does not
include Sunday sales.
The 2018 Customer Count is up 4% and 2018 Total Sales is up 3% when compared to YTD June 2017. While these
increases are consistent with the historical data in the bottom table, it doesn't allow us to determine the potential impact of
Sunday sales. The tables in the middle of the page show a daily breakdown of customer count and total sales, comparing
2018 year-to-date activity to 2017. As the percentages in red indicate, Monday and Saturday traffic and sales have
decreased substantially with the likely shift to Sunday sales. Potentially making the shift seem even larger, there was one
more Saturday of sales in the 2018 data than in 2017.
While a shift in sales from Saturdays and Mondays to Sunday is evident, we unfortunately cannot determine the true impact
of new sales due to Sunday liquor. Regardless, the City decided to be open on Sundays in order to protect our market
share. The fact that we are meeting historical increases would indicate that we have achieved that goal.
Customer
Total
Count
Sales
Liquor
Beer
Wine
Misc
YTD June 2018 118,735
$ 2,932,382 $
991,418
$ 1,436,647 $
440,453 $
63,864
YTD June 2017 114,181
2,846,745
959,706
1,404,998
424,156
57,885
% Change 4.0%
3.0%
3.3%
2.3%
3.8%
10.3%
YTD Customer Count by Day
2018
2017
% Change
Sunday
9,206
-
-
Monday
12,688
14,027
-9.5%
Tuesday
13,106
12,774
2.6%
Wednesday
14,612
14,395
1.5%
Thursday
18,235
18,501
-1.4%
Friday
27,331
28,197
-3.1%
Saturday *
23,557
26,287
-10.4%
Totals
118,735
114,181
4.0%
26 Saturdays in 2018 vs 25 in 2017
YTD Total Sales by Day
2018
2017
% Change
200,958
-
-
321,975
349,920
-8.0%
287,427
292,791
-1.8%
337,899
336,623
0.4%
453,366
453,918
-0.1 %
728,068
742,706
-2.0%
602,689
670,787
-10.2%
2,932,382
2,846,745
3.0%
Historical YTD June - % Change from Prior Year
Customer
Total
Count
Sales
Liquor
Beer
Wine
Misc
2018
4.0%
3.0%
3.3%
2.3%
3.8%
10.3%
2017
1.5%
2.1 %
2.1 %
1.8%
1.9%
11.9%
2016
0.8%
3.9%
3.3%
4.0%
5.4%
3.3%
2015
5.0%
4.7%
5.2%
5.1 %
3.0%
0.7%
2014
2.7%
4.9%
6.2%
5.7%
-1.3%
14.6%
2013
-4.2%
-1.7%
-0.2%
-4.6%
6.1 %
-13.6%
2012
6.4%
8.2%
6.0%
10.3%
5.9%
10.5%
2011
-2.1 %
-1.9%
0.3%
-5.1 %
3.8%
4.3%
2010
-0.5%
1.2%
1.4%
0.5%
2.9%
1.9%
2009
3.0%
5.5%
7.6%
4.7%
5.7%
-6.6%
Average
1.7%
3.0%
3.5%
2.5%
3.7%
3.7%
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REDEVELOPMENT AU711011IrV
Regular Board Meeting Tuesday, June 19, 2018, 7:00 AM
Minutes
1. CALL TO ORDER.: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Steve Jensen, Eileen Henry, and Nikki Willemssen. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 15,
2018
Nikki Williamson moved to approve the Minutes of the regular board meeting as written.
Gary Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Willemssen moved to approve City Center General Fund payments of $18,607.92
for checks 8935 to 8950. Steve Jensen seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center May 2018 financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
c. Steve Jensen moved to approve Park Towers operating account payments of $58,222.02
for checks 14308 to 14336 and consideration of approval of Park Towers' security
account payment of $114.50 for check number 1568. Nikki Willemssen seconded and the
motion carried unanimously.
d. Nikki Willemssen moved to approve the March 31, 2018 Park Towers financial
statements. Eileen Henry seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% at beginning of month; now filled.
b. FYI: Park Towers' June Newsletter.
c. Nikki Willemssen moved to approve change order #1 caulking project to install
additional weeps. Steve Jensen seconded and the motion carried unanimously.
d. Steve Jensen moved to approve the setting of the Public Hearing for September 18, 2018
at 7:30 A.M. for the 2019 Park Towers Annual Plan. Nikki Willemssen seconded and the
motion carried unanimously.
e. Steve Jensen moved to approve the 2018 CFP Park Towers appliance purchases:
refrigerators and ranges from Sears and air conditioners from B & C Plumbing &
Heating. Nikki Willemssen seconded and the motion carried unanimously.
5. REVIEW OF 2019 CITY CENTER DRAFT BUDGET
Jean Ward reviewed with the Board the 2019 City Center Draft Budget that they will act
upon in July.
June 19, 2018 Minutes Page 1 of 2
6. CITY COUNCILIHRA WORKSHOP DATE JUNE 26, 2018 AT 4:00 PM TO REVIEW
THE 2018 HUTCHINSON WORKFORCE STARTER HOME INITIATIVE
APPLICATION TO MHFA IMPACT FUND
Jean reviewed with the Board the 2018 Hutchinson Workforce Starter Home Initiative
application to MHFA Impact Fund.
7. COMMUNICATIONS
a. FYI Nahro Direct News regarding administrative relief for small agencies
b. FYI HUD Withdraws Fair Housing Assessment Tool
c. FYI Minnesota Housing eNews 2018 Legislative Update
d. FYI Highfield Apartments Phase Two Site Plan
8. ADJOURNMENT
Nikki Willemssen moved to adjourn and Eileen Henry seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Fogler, Secretary/Treasurer
June 19, 2018 Minutes Page 2 of 2
