cp07-10-2018Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 5535❑-2522
Phone 320-587-5151, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, July 10, 2018
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, July 10, 2018, at 4.00 p.m. in the Council Chambers at the Hutchinson City Center,
11 I Hassan Street SE, Hutchinson, Minnesota for the following purpose:
■ DISCUSS USE OF HOSPITAL MONEY
r
�1
Matthew J nich, City Ad lstrator
DATED: July 3, 2018
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DULY 10, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 26, 2018
(b) Workshop of June 26, 2018
(c) Special Meeting of July 2, 2018
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14914 — Resolution to Sell at Auction Surplus
Property (Police Vehicles)
(b) Consideration for Approval of Resolution No. 14915 - Resolution Appointing Election Judges
for Primary and General Elections
(c) Consideration for Approval of Resolution No. 14918 — Resolution Appointing Directors to the
LOGIS Board
(d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on
August 28, 2018, at Main Street Sports Bar
(e) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County
Fair Association on August 15, 2018, and a Temporary Liquor License to McLeod County Fair
Association from August 16 — 29, 2018
CITY COUNCIL AGENDA JULY 10, 2018
(f) Consideration for Approval of Revising 2018 Fee Schedule Related to Telecommunications and
Right -of -Way
(g) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 18-788 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF
CONSTRUCTION DURING THE 2N'�) AVENUE SE BRIDGE REPLACEMENT PROJECT
(SECOND READING AND ADOPTION)
NEW BUSINESS
10. APPROVE/DENY COMPLETION OF SCHEMATIC DESIGN FOR NEW POLICE STATION
AND REMODEL/RECONFIGURATION OF FIRE STATION BY WOLD ARCHITECTS AND
ENGINEERS
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from May 21, 2018
b) Liquor Hutch Quarterly Report
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
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HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, DUNE 26, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook,
Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an item needs to be added under New Business:
Approve/Deny Lease Amendment with TNT Air, LLC
Motion by Cook, second by Lofdahl, to approve agenda with the additional item noted. Motion
carried unanimously.
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Czmowski read a list of organizations that have provided services to the Parks
and Recreation Department over the last year.
(a) Resolution No. 14908 — Resolution Accepting $500 Cash Donation from Hutchinson Area
Community Foundation for Founder's Pathway Landscaping
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14908. Motion carried
unanimously.
(b) Resolution No. 14909 — Resolution Accepting $54,000 Cash Donation from Hutchinson Elks
Lodge for Hutchinson Elks Inclusive Park
Tammy Lehn, George Lehn and Paul Ackland from the Hutchinson Elks Lodge presented before
the Council. The Elks Lodge presented a check in the amount of $54,000 for the inclusive park
at Elks Park and asked the Council to proceed with ordering equipment for the park.
Matt Jaunich noted that the actual approval of ordering equipment will need to be considered at
the next Council meeting as the request before the Council this evening is to accept the cash
donation. This will be considered at the July 2, 2018, special meeting.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14909. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
CITY COUNCIL MINUTES JUNE 26, 2018
5. CITIZENS ADDRESSING THE CITY COUNCIL
Mayor Forcier noted that no comments will be received this evening regarding the invocation policy
due to the item being discussed at several previous meetings.
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 12, 2018
(b) Workshop of June 12, 2018
Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Letter of Support for Minnesota Governor's Pheasant Hunting
Opener
(b) Consideration for Approval of Letter of Support for US Highway 212 BUILD Transportation
Discretionary Grant Application
(c) Consideration for Approval of Issuing Short -Term Gambling License to Voiture 414 on
November 20, 2018, at VFW Post 906
(d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire
Department Relief Association on September 8, 2018, at Hutchinson Fire Department
(e) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 1 —Letting No. 2, Project No. 18-02 2nd Avenue SE Bridge Replacement)
2. Change Order No. 1 — Letting No. 6, Project No. 18-06 �2018 Street Seal Coating)
(f) Consideration for Approval of Items for Century Avenue SE Reconstruction Project (Letting No.
1, Project No. 18-01)
1. Resolution No. 14910 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 14911 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Items for 2018 Pavement Management Program Project (Letting
No. 4, Project No. 18-04)
1. Resolution No. 14912 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 14913 - Resolution for Hearing on Proposed Assessment
(h) Claims, Appropriations and Contract Payments
Items 7(a), 7(e), 7(f) and 7(g) were pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
the items noted above. Motion carried unanimously.
Item 7(a) had further discussion. Council Member Lofdahl noted that the Chamber of
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CITY COUNCIL MINUTES JUNE 26, 2018
Commerce
is applying to host the Minnesota Governor's Pheasant Hunting Opener in 2019. Staff is
proposing to submit a letter of support of the event as part of the Chamber's application process.
Motion by Lofdahl, second by Forcier, to approve Item 7(a). Motion carried unanimously.
7(e) had further discussion. Kent Exner noted that Letting No. 2, Project 18-02, had originally
included a change order but instead it needs to be indicated as a work order per MnDOT's
request. No other information has changed.
Motion by Cook, second by Christensen, to approve Item 7(e) as revised. Motion carried
unanimously.
Item 7(f) had further discussion. Kent Exner noted that the bid opening for Century Avenue
improvements was held last Friday. A revised Resolution is before the Council with the bid
amount included from the low bidder, R&R Excavating.
Motion by Cook, second by Lofdahl, to approve Item 7(f) with revised Resolution 14910 and
Resolution 14911. Motion carried unanimously.
Item 7(g) had further discussion. Kent Exner noted that Resolution 14912 was revised to include
the low bid amount from Wm. Mueller and Sons. The alternate bid needs to be analyzed and
discussed with the Resource Allocation Committee and will be considered at a future Council
meeting. The assessment roll was also revised after reconsideration of how rates are arrived at
for full reconstruction projects. Mr. Exner is proposing to use a street cost rate of $58.50/front
foot. Bonding dollars will most likely make up the difference from the decrease in the rate as
originally proposed.
Motion by Cook, second by Lofdahl, to approve Item 7(g) with revised Resolution No. 14912
and Resolution 14913. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY ADOPTION OF UPDATED BUSINESS SUBSIDY CRITERIA
Miles Seppelt, EDA Director, introduced EDA Intern, Meagan Donahue. Ms. Donahue explained
the public purpose of a business subsidy which is a benefit given to a business or qualified recipient
by the state or local government and can come in many forms such as grants, loans or
property/infrastructure. The purpose is to enhance the economic diversity of the city, create high
quality job growth, provide for job retention, stabilize the community and increase the tax base.
Hutchinson first adoppted a business subsidy policy in 2003 and any time revisions are made to it, a
public hearing must be held. Ms. Donahue explained the proposed revisions to the policy which
includes removing JOBZ language due to the program expiring, simplifying base wage language as
it will be adjusted annually when the US Department of Health and Human Services updates their
poverty guidelines and changing the ratio of jobs created per amount of assistance provided to one
job per $100,000 which increases flexibility. Ms. Donahue shared outcomes of local companies that
were provided business subsidies.
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously.
Motion by Cook, second by Christensen, to adopt updated business subsidy criteria policy. Council
Member Cook asked Mr. Seppelt the return on investment with business subsidy. Mr. Seppelt noted
he does not have the exact number at hand but it is extremely advantageous. Motion carried
unanimously.
9. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION
PREVENTION PLAN FOR THE CITY OF HUTCHINSON
CITY COUNCIL MINUTES JUNE 26, 2018
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson provided a
presentation on the City's Storm Water Pollution Prevention Plan Annual Report for 2017. This is a
requirement of the MPCA who administers the National Pollution Discharge Elimination System
Phase II permit. Mr. Paulson presented on the City's MS4 storm water program and 2017 activities
that were performed.
Motion by Lofdahl, second by Czmowski, to close public hearing. Motion carried unanimously.
Council Member Cook thanked the public for helping the City keeping an eye out for issues and
reporting them to staff.
COMMUNICATIONS RE UESTS AND PETITIONS
e purpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
10. REVIEW OF ANNUAL CITY ENERGY CONSUMPTION REPORT
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson provided a brief
overview of the 2016 energy usage data summary relative to specific City departments and ongoing
energy conservation efforts. The departments included wastewater, water, public works, emergency
services, parks, building, compost, and Liquor Hutch. The information contained usage of electric
use and natural gas use from 2013-2017. The total savings from 2010-2017 is $1,815,340.41.
Overall, the City's usage is down 17.56%.
UNFINISHED BUSINESS
11. APPROVE/DENY ORDINANCE NO. 18-783 - ORDINANCE REVISING CHAPTER 90 OF
HUTCHINSON CITY CODE — RIGHT OF WAY (SECOND READING AND ADOPTION)
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson noted that two
revisions have been made since the first reading. The change was made to the definitions section by
removing "hole" and "trench". It was determined that these definitions are not necessary since they
were only defined for reference and are not used anywhere in Chapter 90.
Council Member Cook suggested that perhaps the ordinance be reviewed in the future for
opportunities to tweak it a bit more in other areas since the changes at the forefront were geared
towards small cell technologies.
Motion by Cook, second by Christensen, to approve second reading and adoption of Ordinance No.
18-783. Motion carried unanimously.
Motion by Lofdahl, second by Forcier, to approve summary ordinance No. 18-783. Motion carried
unanimously.
City Attorney Marc Sebora explained the majority vote necessity for approval of the summary
ordinance, which is required by state law when publishing a summary ordinance.
12. APPROVE/DENY ORDINANCE NO. 18-784 - ORDINANCE REVISIONS CHAPTER 154.119
OF HUTCHINSON CITY CODE — TELECOMMUNICATIONS (SECOND READING AND
ADOPTION)
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained that
since the first reading of this ordinance one revision has been made to Section (U)(1)A.6 by
removing C-3, Central Commercial District and moving it to (U)(1)A.7. This change will require
small cell development in this district to obtain a conditional use permit. Matt Jaunich also
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CITY COUNCIL MINUTES JUNE 26, 2018
suggested that on page 6, 132C, add the word "existing" before "grade". Page 9, (F) Tower
Locations, the last sentence is not needed as nothing falls within that definition and staff is
proposing to strike that sentence.
Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of Ordinance No.
18-784 with the revisions noted. Motion carried unanimously.
Council Member Cook referenced the requirement for conditional use permits for the downtown
district. He asked if the City will ever really want towers in the downtown district. Mr. Paulson
explained that there is specific language in the code that determines the height of the tower and the
height of the building to ensure that they will be out of sight.
Motion by Lofdahl, second by Cook, to approve summary ordinance No. 18-784. Motion carried
unanimously.
NEW BUSINESS
13. APPROVE/DENY AMERESCO PROJECT DEVELOPMENT AGREEMENT
John Paulson, Environmental Manager, introduced John Neville and Dawn LaSota of Ameresco.
Mr. Neville explained that Ameresco provided a comprehensive overview of the assessment and the
potential for a significant reduction in energy consumption. Energy conservation measures and
facility improvements include the following: LED street light replacements, WWTF scour and
aeration blower efficiency, interior and exterior facility lighting and ball field lighting. Ms. LaSota
explained that the City's total energy cost is approximately $1 million. Street lights, water treatment
plant and the wastewater treatment facility have the highest utility costs. Ameresco is proposing a
self -funding project. The benefits include: City infrastructure improvements using energy
conservation measures; energy cost savings pays for entire project; self -funding from cost savings;
repurposes utility budget dollars to fund improvements, upgrade equipment/systems which are
inefficient or beyond service life; and reduces future operations and maintenance costs. The
estimated project cost is $3-$3.5 million. The estimated annual energy and O&M cost savings is
$165,000-$190,000 with one-time utility rebates estimate of $50,000. This project will see
approximately 20% in annual city energy costs saved. Ms. LaSota spoke of street lighting solutions
by using LED street lights, upgrading with fiberglass poles and fixtures. Ameresco is also
recommending field lighting solutions by replacing HID field lighting with LED fixtures and
retaining the existing poles. Ameresco is recommending interior and exterior facility lighting
improvements which will include retrofit interior/exterior lighting florescent and HID fixtures with
LED technology, retrofit/replace HID park lighting, install vending machine controls to turn off light
based on occupancy, increase use of controls and sensors to optimize operations and optimize light
levels. Lastly, Ameresco is recommending wastewater treatment plant aeration blower replacement
by replacing blower units with energy efficient units, upgrading SCADA as necessary for
monitoring and control and investigating use of scour blower connection for more turn -down and
redundancy. The proposal is to approve a project development agreement to develop a self -funding
energy saving project. Those details include Ameresco completing a detailed analysis to identify a
self -funding project or there is no cost to the City. In the event the City Council does not move
forward with a viable self -funding project, an "exit fee" of $35,000 would be invoiced. The
deliverables in the project would include scope of work, energy and operations and maintenance
costs savings, cash flow and funding options which would be a self -funding project scope with
additional city capital additions.
CITY COUNCIL MINUTES JUNE 26, 2018
Infrastructure planning dollars or facility dollars could be used for costs associated with this project.
Motion by Lofdahl, second by Christensen, to approve Ameresco project development agreement.
Motion carried unanimously.
14. APPROVE/DENY ORDINANCE NO. 18-788 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF
CONSTRUCTION DURING THE 2ND AVENUE SE BRIDGE REPLACEMENT PROJECT
(WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JULY 10, 2018)
Kent Exner, City Engineer, explained that staff recently received a request from the general
contractor for the City's 2nd Avenue Bridge Replacement project to revise the City's noise ordinance
requirements (6:00 a.m. start time to 10:00 p.m. end time allowed) relative to all days this summer.
This project is scheduled to be completed by August 24, 2018. The extended working hours will
hopefully ensure that the city specified construction completion date is satisfied by the contractor.
The unfavorable spring weather and high water levels has caused some delays with the project.
Motion by Czmowski, second by Cook, to approve waiving first reading and setting second reading
and adoption of Ordinance No. 18-788 for July 10, 2018. Motion carried unanimously.
15. APPROVE/DENY INVOCATION POLICY
Matt Jaunich noted that after discussions from the last Council meeting, an invocation policy is
before the Council to consider. This policy does not eliminate the invocation, but rather sets a
policy in establishment of the invocation. Much of the language was taken from Supreme Court
rulings. One section was removed from the original policy presented at the last meeting and
therefore some sections referenced will need to be corrected.
Motion by Czmowski, second by Cook, to approve invocation policy with the revisions noted.
Motion carried unanimously.
16. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 10, 2018, AT 4:00 P.M. TO
DISCUSS USE OF HOSPITAL MONEY
Matt Jaunich noted that during the budget kickoff workshop staff and Council discussed holding a
workshop to further discuss use of the hospital money from the hospital lease buyout.
Motion by Lofdahl, second by Forcier, to set Council workshop for July 10, 2018, at 4:00 p.m.
Motion carried unanimously.
17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 24, 2018, AT 4:30 P.M. TO
REVIEW 2017 AUDITED FINANCIAL REPORT
Motion by Czmowski, second by Christensen, to set Council workshop for July 24, 2018, at 4:30
p.m. Motion carried unanimously.
18. APPROVE/DENY LEASE AMENDMENT WITH TNT AIR, LLC
Marc Sebora, City Attorney, explained that a lease agreement was entered into last year with TNT
Air, LLC for leasing of real estate at the Hutchinson Airport so that TNT Air, LLC, could construct
a hangar at the airport. As part of the construction of the hangar, TNT Air, LLC, obtained
construction financing through Citizens Bank and Trust. The permanent financing is going to be
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CITY COUNCIL MINUTES JUNE 26, 2018
made via an SBA loan through the Prairieland Economic Development Corporation in Slayton,
Minnesota. In order to finalize the transaction to obtain the SBA loan, the SBA requires that the
City's lease with TNT Air, LLC be modified to protect the SBA's investment in the financing of
the hangar. Those modifications center around giving the Prairieland Economic Development
Corporation or the SBA the ability to re -rent the hangar to a new tenant should TNT Air, LLC,
default on its obligations to the Prairieland Economic Development Corporation or the SBA. Mr.
Sebora noted that the lease amendment protects the City's interests in making sure that any tenant
taking over for TNT Air, LLC, would have to comply with the City's land use and zoning
ordinances, continue to maintain adequate insurance to protect the City and to continue making
payments to the City for the real estate.
Motion by Czmowski, second by Lofdahl, to approve lease amendment with TNT Air, LLC.
Council Member Cook noted that the original lease allows for the City to increase rent periodically.
That does not change with the lease amendment. Motion carried unanimously.
GOVERNANCE
(T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Public Arts Commission Minutes from May 10, 2018
b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 15, 2018
�c) City of Hutchinson Financial Report and Investment Report for May 2018
d) Tall/Grass/Noxious Weed Monthly Report for May 2018
NHSCELLANEOUS
19. STAFF UPDATES
Kent Exner — Mr. Exner noted that the Hwy 15/Main Street Open House is scheduled for June 28d' from
4:30-6:30 p.m. at Event Center; Century Avenue reconstruction project— special meeting on July 2nd
may or may not be needed for this project due to approvals needed by Mn/DOT first. The special
meeting will still be held as other items need to be considered (Elks Park donation, HUC rates)
Matt Jaunich —Mr. Jaunich woke about the LMC Conference; He noted the joint meeting with HUC at
3:45 p.m. tomorrow, June 27 ; He reminded the Council of the special meeting on July 2 at 8:00 a.m.;
Offices will be closed on July 4, 2018, and the Council ppacket will be going out on July 3 for the July
10 meeting so the deadline for items for that packet are by the end of the day on July 2; Registration is
open for the CGMC Annual Conference
20. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook noted there three very brown trees in Oakland Cemetery that
he asked staff to check on, along with a pine tree. Council Member Cook noted that he was
approached by someone at a conference about ranked -choice balloting (all candidates are on ballot,
no primary, voters rank the candidates — advantage is winner would have more than 50% of the
votes). Cook suggested the Charter Commission discuss this item when they meet to discuss HUC
members living outside city limits. Cook noted that a spokesperson would attend a Charter
Commission meeting to review ranked choice voting. The Council agreed this topic could be
explored.
Mary Christensen — Council Member Christensen asked when grass is going to be placed in the
boulevards along the new trail along School Road/Roberts Road. Mr. Exner noted that that is being
addressed with the contractor and hopefully will be taken care of in August.
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CITY COUNCIL MINUTES JUNE 26, 2018
John Lofdahl — Council Member Lofdahl spoke about sessions he attended at the LMC Conference
and that the City had received another award in the Green Step program.
Gary Forcier — Mayor Forcier noted that Matt Cheney, owner of Red Line Systems, Inc. has shown
interest in serving on the HUC Board. Mr. Cheney has spoken with HUC Commissioners and
General Manager Jeremy Carter. Mayor Forcier noted that he intends to add him to the next
Council agenda for appointment.
ADJOURNMENT
Motion by Czmowski, second by Lofdahl, to adj ourn at 8:10 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, JUNE 26, 2018, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
Call to Order
Mayor Forcier called the meeting to order at 4:00 p.m. Members present were Chad Czmowski,
Mary Christensen and John Lofdahl. Member absent was Steve Cook. Others present were Matt
Jaumch, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
DISCUSSION/REVIEW ITEMS
1. Joint Meeting with Hutchinson Housing and Redevelopment Authority
Introductions were made of HRA Board Members and City Council Members.
Jean Ward, HRA Director, presented before the group. Ms. Ward explained that the HRA
conducted a workforce housing study and noted that today the goals and results of that survey
will be discussed. Other topics of discussion will include workforce housing projections of
owner -occupied homes and rental homes; target area of owner occupied housing; builders cost
estimates for starter homes in southeast Hutchinson: split entry and slab -on -grade patio homes;
affordability gap definition; workforce homebuyer affordability: split entry and slab -on -grade
patio homes; Taskforce meeting information and rental housing. Ms. Ward explained that HRA
staff conducted an employer survey. The goals of the survey were to identify the number of
permanent job openings in the next three years; identify the wage rates of the job openings in the
next three years; determine housing affordability based on wage rates; determine employer
recommendations for additional workforce rental and homeownership; and project the need for
additional workforce housing in the next three years based on the employer survey data.
Judy Flemming of the HRA presented before the group. Ms. Flemming stated that Uponor
informed the HRA that they feel they will be filling job openings with area workers and there will
be no new housing needs. 3M indicated that only rental housing will be needed. 34 surveys were
distributed to Hutchinson employers with 23 responding and 17 of them completing the surveys.
Of the survey information received the total number of employees was 2904 with an average of
68% living in Hutchinson. When asked if employees have a problem finding housing in
Hutchinson 9 employers responded no and 6 responded yes with two not responding. Barriers to
problems finding housing was a split between cost and availability. Of those employees
commuting, the majority estimate their commute time between 16-30 minutes. Survey results
indicated that the majority of the type of housing most needed by employees were single family
homes to purchase and single family homes to rent. Survey results also indicated that in the next
three years, there will be 363 permanent position job openings and 466 temporary position job
openings. Based on the information from the surveys, a projection of 310 permanent job
openings with 68% living in Hutchinson means 210 additional rental units needed over the next
three years and 36 additional owner occupied units over the next three years. Owner occupied
housing data shows low for sale inventory of listings. There is an availability of over 200
existing lots with most in the southeast area to build workforce housing. The builders' cost
estimates for starter homes in southeast Hutchinson include a two bedroom/one bathroom with
expansion space split entry with a building cost of $215,300. A homebuyer with a household
income of $58,000 and above can afford with affordability gas of $35,000. The builders' cost
estimates for starter homes in southeast Hutchinson for a three bedroom/two bathroom slab on
grade patio home plan has a building cost of $194,000. A homebuyer with a household income
of $54,000 and above can afford with affordability gap of $35,000. Ms. Ward explained that
affordability gap means the purchase price of a starter home minus the amount of the first
mortgage. Ms. Ward also explained the various incomes that can afford a newly construct split
entry starter home as well as the incomes that can afford a newly constructed slab -on -grade patio
starter home.
The results of the survey were discussed with the Workforce Housing Task Force. The Task
Force considered various points such as: Hutchinson has adequate lots — as of 12/31/17 there
were 216 lots available — many in the southeast area of Hutchinson; Hutchinson has a low
inventory of listings for sale housing; there is a need for new construction to expand our owner
occupied housing stock; the impact RFP from MHFA for affordability gap released in May 2018
was due June 12, 2018; the competitive impact application requires reasonable amount of impact
value gap request — estimated at around $25,000 per house and also requires a local leverage or
match (HRA estimated contribution at $10,000 per house); HRA survey of employers projects
363 permanent new employees in the next three years; owners of newly constructed starter homes
will need a minimum household income of around $58,000 per year or household wage rate of
$27.88 per hour with affordability gap available, without affordability gap a household income of
$66,500 is needed to afford a house costing $215,300; current starter home construction costs are
estimated at $194,000-$215,300; three interested builders have stated they could build a total of
five starter homes within the next year. The Taskforce unanimously supported the application to
the MHFA Impact Fund for affordability gap for five houses. Other strategies considered by the
Task Force to pursue for workforce owner occupied housing was 1.) Employer Assistance? The
Taskforce didn't think it was likely to get any assistance from employers; 2.) Ideas to reduce lot
costs? Lot costs will go up once all the vacant lots are gone and new developments are needed.
May have to consider small lots and higher densities to help lower costs in the future. Other
suggestions, could the SAC/WAC fees be reduced as well as consider the Land Trust Model,
although several members of the task force had concerns regarding the Land Trust Model; 3.)
Ideas to reduce building costs? Modular homes may be more affordable.
The Housing Task Force will meet later in the summer if needed to discuss rental housing.
Highfield Apartments has a Phase II plan for Outlot A consisting of 70 units (two 35 unit three-
story buildings) and a construction start date of September 2018 for the first building. Century
Court Apartments has a plan for 84 units (seven 12 unit buildings) with a construction start date
of three buildings in 2018.
Morgan Baum asked about building duplexes and then earning income from the neighboring unit.
Staff noted that lot sizes would need to be researched to see what is feasible. It was noted
however, that affordability gap funding is only available for owner occupied homes and not
rentals.
General discussion was held regarding projected job openings at local employers.
Ms. Ward explained that she will be researching how many units will be coming online this year
and next year and see what potential sites would be available for multi -family rental units.
Jaunich — are there other things that should be considered when establishing affordable housing?
Lofdahl spoke about reducing SAC/VAC fees and how that effects other taxpayers. TIF Funds
are a good way to keep housing affordable.
Morgan Baum asked that the survey be distributed to employers outside of city limits in the future
or at least to those in the 55350 zip code.
Ms. Ward spoke of the importance of keeping the older rental units in good condition.
Motion by Christensen, second by Lofdahl, to adjourn at 5:15 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
MONDAY, JULY 2, 2018 — 8:00 A.M.
1. CALL MEETING TO ORDER — 8:00 A.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve
Cook, and Mary Christensen. Member absent was Chad Czmowski. Others present were Matt
Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion
carried unanimously.
NEW BUSINESS
2. APPROVE/DENY PURCHASE OF ELKS INCLUSIVE PARK PLAYGROUND
EQUIPMENT
Matt Jaunich reminded the Council that at the last Council meeting the Council approved
accepting a donation from the Elks for their inclusive park. The Elks also requested that
the City approve purchase of the playground equipment. The cost of the equipment is
$53,393.80 with installation quoted at $20,214.76, for a total cost of $73,608.56. The
$54,000 Elks donation leaves a net balance of $19,608.56 to be covered by future
donations. The Elks currently have $15,000 in -hand and will cut a check to the City once
the project is approved. The remaining $4,608.56 will be funded by the Elks gambling
operation by September and by donations from the United Way and two private families.
Motion by Cook, second by Lofdahl, to approve purchase of Elks inclusive park
playground equipment. Motion carried unanimously.
3. APPROVE/DENY RESOLUTION NO. 14916 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT
Kent Exner, City Engineer, explained that R&R Excavating, the low bidder, has met
requirements as needed by MnDOT. MnDOT requires that the contractor meet
Disadvantaged Business Enterprise requirements. The low bid came in approximately
8% higher than the engineer's estimate with a bid amount of $2,050,474.81. The start
date for this project is July 9'. The assessment hearing for this project will be held at the
July 24t' Council meeting.
Motion by Christensen, second by Forcier, to approve Resolution No. 14916. Motion
carried unanimously.
4. APPROVE/DENY RESOLUTION NO. 14917 — RESOLUTION SUPPORTING
HUTCHINSON UTILITIES COMMISSION'S PROPOSED RATE CHANGES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that
as a follow up from the special meeting with the HUC last week, a proposed Resolution
is before the Council supporting the HUC rate changes. The Council has the authority to
veto rate changes, however based on the information presented at the meeting, the
Council appeared to be in support of the rate changes.
Motion by Cook, second by Christensen, to approve Resolution No. 14917. The last rate
change was in 2006. Motion carried unanimously.
MISCELLANEOUS
5. STAFF UPDATES
Kent Exner — Mr. Exner noted that a Main Street/Hwy 15 open house was held last week
with approximately 30-40 people in attendance. The main focus of the open house was to
m discuss streetscappg and the direction the consultants intend to go. A general
streetscaping/landscaping discussion will most likely beheld at the July 24th City Council
meeting. Council Member Cook suggested incorporating more art and history into the
protect. Council Member Christensen asked about the drinking fountain in Library Square
and spoke about the benefit of keeping it. Kent Exner noted that some sort of drinking
station can be maintained in Library Square.
Matt Jaunich — Mr. Jaunich noted that a new online pay system for utility bills is being
rolled out this week.
6. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook noted that awhile back it was discussed to have
signage and information placed at Gateway Park. He explained that he's been working
on biographies of the individuals on the mural near the park. More information may be
coming to the Council at the July 24th Council meeting.
Gary Forcier — Mayor Forcier suggested expanding the hours at the aquatic center
starting second week of July. Matt Jaunich explained that the aquatic center closes at
7:00 p.m. mainly based on the lack of numbers between 7:00-8:00 p.m. last year. In
addition, some programming is taking place starting at 7:15 p.m. for the evening hours.
Mayor Forcier suggested perhaps extending the hours only on certain nights, such as
Friday and Saturday. Mr. Jaunich stated he will talk with staff about possibilities.
ADJOURNMENT
Motion by Cook, second by Christensen, to adjourn at 8:30 a.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
ci=v-f AFQ�
Request for Board Action
7AL =-a
Agenda Item: Resolution to sell City Property
Department: Police
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO SELL AT AUCTION
a 2014 Chevrolet Caprice (squad #6) — VIN #6G3NS5U25EL926508
a 2014 Chevrolet Caprice (squad #2) — VI N #6G3NS5U21 EL926456
a 1989 Ford Econoline (squad #11) — VIN #1 FDKE30MZKHB12085
a 2006 Ford Freestar Van (Investigations vehicle) — VIN #2FMZA51666BA28795
Vehicles to be sold at State Auction in Arden Hills.
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution to sell at auction
Fiscal Impact: $ 12,000.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: 0
Remaining Cost: $ 0.00 Funding Source: 0
RESOLUTION TO SELL AT AUCTION
SURPLUS POLICE DEPARTMENT PROPERTY
Resolution No. 14914
WHEREAS, the Hutchinson Police Department has accumulated surplus property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of surplus property.
AND WHEREAS, the police department has determined that it is in possession of
surplus property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of the following
surplus vehicles:
a 2014 Chevrolet Caprice (squad 96) — VIN 96G3NS5U25EL926508
a 2014 Chevrolet Caprice (squad 92) — VIN 96G3NS5U21EL926456
a 1989 Ford Econoline (squad 911) — VIN #1FDKE30MZKHB12085
a 2006 Ford Freestar Van (Investigations vehicle) — VIN 92FMZA51666BA28795
Vehicles to be sold at State Auction in Arden Hills.
Adopted by the City Council this loth day of July, 2018.
Mayor
City Administrator
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Res. No. 14915 - Appointing Election Judges for Primary and General Elections
Department: Administration
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The State and City Primary Election is being held August 14, 2018, and the General Election is being held November
6, 2018, at the Hutchinson Recreation Center located at 900 Harrington Street. In accordance with State law, cities
must appoint election judges for the Primary Election by July 25, 2018. Attached is Resolution No. 14915 appointing
election judges to serve at the Primary Election, as well as at the General Election in November.
BOARD ACTION REQUESTED:
Approve Resolution No. 14915.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14915
RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY
PRECINCTS AND APPOINTING JUDGES FOR THE 2018 CITY OF HUTCHINSON AND
STATE PRIMARY AND GENERAL ELECTIONS
WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of
the Laws of Minnesota states that the governing body of any municipality, by resolution adopted
prior to the giving of notice of the election, may designate the location of polling place of all
precincts (one, two, and three) and naming of judges for the City and School District Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the polling place to be used during the 2018 Primary and General Elections
for all precincts will be in the Recreation Center located at 900 Harrington Street
S.W., Hutchinson, Minnesota.
2. That the Election Judges for the Primary Election being held August 14, 2018,
and the General Election being held November 6, 2018, are hereby appointed in
accordance with the attached list.
3. Be It Further Resolved that the Hutchinson Election Administrator is with this
authorized to make any substitutions or additions as deemed necessary.
Adopted by the City Council this 10' day of July, 2018.
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON AND STATE PRIMARY AND GENERAL ELECTIONS
2018
JANET CONNER
CATHY PRELLWITZ*
JANET KLOCKMANN
GALEN HOUK
NANCY NACKERUD
MARK LEWANDOWSKI*
GLADYS PILGRIM
LINDA RUZICKA
CHARLESDRAEGER
JEANNE LANGAN
CAROL DWINNELL
DARLEEN KNIGGE
DENNIS SCHROEDER*
PEARL SEALE
BETTY BRANDT
VANESSA LAHR
LEANN ANDERSON
CAROL M. JOHNSON
DIANE THOMAS
JOHN GREIN
ROB KUENZI
GAIL DEAN
JOHN OLSEN
GERALD CUMMINS
JOAN EWALD
GALEN HOUK
*indicates head judge
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-,7
Agenda Item: Resolution Approving Appointment of Director and Alternative to LOGIS
Department: Administration
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
We received notice from LOGIS (Local Government Information Systems) on our need for the City Council to officially
appointment our Director and Alternative to the LOGIS Board. As members of LOGIS, we have these positions
available to us. The attached resolution officially makes this appointment.
BOARD ACTION REQUESTED:
Approve Resolution appointing LOGIS Director and Alternative
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14918
A RESOLUTION APPOINTING DIRECTORS TO THE LOGIS BOARD
WHEREAS, the City of Hutchinson is a member of LOGIS (Local Government Information
Systems); and
WHEREAS, as members of LOGIS, the City is allowed to appoint a Director and an alternative
Director to the Board; and
WHEREAS, LOGIS is in need of the City's official appointment of these two positions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that
city administrator Matt Jaunich is appointed Director and IT director Tom Kloss is appointed as
the alternative director to the LOGIS Board of Directors.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 10TU DAY OF JULY, 2018
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-'7
Agenda Item: Short -Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding on August 28, 2018, at Main Street Sports Bar. The applicant has completed the appropriate
application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters on August 28, 2018, at Main Street Sports Bar.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ciry -f
I - .
7j�
1 1 1 Hassan street southeast
Hutchinson, MN 55350
(320) 587-515 1 /Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 3- days before event in order to be considered
Short Term Dates) 019 I Z 9118 Fee: $30.00
.-Woi2th1Da VYear Montf_�IDaulYear
Qr anization Information yL [ R j
Nance Phone Number
z4vy U$" IW6 S6 AxtWwSw Abu 6263s"O
Address where regular meeting are held Cily State Zip
Day and tune of meetings? Zwo Tucsb 01 At rvAftwki 7 00 7#4
Is this organization organized under the laws of the State of Minnesota? yes Lino
How long ltas the organization been in existence? ZS How may members in the organization'?
What is the purpose of the organization? 4t A#*vl" rAW p#
in whose custody will organization records be kept?
RD
Name Phone Numl�h •r
7t ecte st se A%>r"64-00&j 1w 55366
Address City State Zip
Duly Authorized Officer of the Organization Information
True Nance Phone Number
l 4594 a J�T jse, 141r1r.&A uSoN A Aj
Residence Address Citv State
Date of Birth: 00 1 Z7 1 0 Place of Birth:
Monthlday/year
Have you ever been convicted of any crime other than a traffic offense?
If yes, explain:
Weds fit)"
City
❑ yes 1A no
irp
4WA40jy
State
City of Hilichinson
Appliraiioti,ror Bingo GAmbtir]g Devices License
Pagc 2 qj'3
Designated Hamblin Manager ( uali ied under Minnesota Statute §329)
r ALLCOu
5' 93 t37s
Trace Name
Phone Number
143Tt w105,0W
M W S!S-NTd
Residence Addi-ess Cily
Stale zip
Date of Birth: 48 1 VT / (r Place of Birth: /�4r,&4I4IU2
!CA
Month/dayhear
CiAl State
l lave you ever been convicted of any urir]ic other [liar] a lraflic UfPense? ❑ yes
JM(no
If yes, explain:
How long have you been a member of the organization?
Garne Information
Location # l
Nance of location where game will be played
Phone Nuinbe)-
16 ► 4 f 10 SU646V A"61i 4^.#
Al 60-5b
Address of location where gante will lye played DO
Slate zip
Dates) anrllnr days) gambling devices wit] he used: 45. 1 143
p
through �" p
AM A
Hours of the day gambling devices will be used: From !1 :Op p To ] : tOQ PM
Maximum number of player: (00
Will prizes be paid in money or merchandise? ❑ money �(mcrchandise
Will rcfresh]nents be served during the time the gambling devices will be used?
N yes ❑ no
If yes, will a charge be made for such refreshments? J4 yes ❑ no
Game Information
Location 42
Name of location where game will be played
Phone Number
Address of location ]where game will he played City
State Zip
Date(s) and/or day(s) gambling devices will be used:
through
AM AM
Hours of the day gambling devices will be used: From pM
To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
II Officers of the Or-Ranization (if necessarv, list additional names on separate sheet) II
Name TWO
Residence Address 01v State Zip
Lire -VW A*.�> U+.5 t.. G �;. ECR..6
Nance Title
Residence Address On, State Lip
VIV of Mach insori
Apphealion far Bingo Gain Ming Devices License
Page 3 of 3
10,
Name Title
Si be o'% 5630
Residence Address City State Zip
Officers or Other Persons Paid for Services Information i necessa , list additional names on separate sheet)
Narne Title
Residence .address Citv Stale Zip
Na+rre Title
Residence Address City State zip
Nance Title
Residence Address Ciry Srate ZIP
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambIing devices (as outlined in City of Hutchinson
Ordinance 114.20 and M innesota S tatutes Chapter 349)?
Gambling Manager Ayes ❑ no Authorized Officer Aes ❑ no
Initial Initial
1 declare that the information l have provided on this application is truthful, and I authorize the City of Hutclinson to
investigate the information submitted. Also, E have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling nd I will familiarize myself with the contents thereof.
L
Signature of'au ori_ed officer of organization
Dram
4' V-/S
Signalure q fgambling manager of organization Date
Internal Use Only
City Council ❑ approved ❑ denied Notes-
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-,7
Agenda Item: Short Term 3.2%/Temp Liquor License - McLeod County Agriculture Association
Department: Administration
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The McLeod County Agriculture Association has submitted a short-term 3.2% malt liquor license and a temporary
liquor license to dispense malt liquor and liquor at the McLeod County Fair from August 15-19, 2018. The McLeod
County Agriculture Association is a non-profit organization that meets the requirements for both a short-term 3.2%
malt liquor license and a temporary liquor license. Although the McLeod County Agriculture Association's preference
would be to dispense intoxicating liquor for the entire five days of the fair, the maximum number of days allowed by
state statute to dispense intoxicating liquor is four days, therefore the Association has applied to dispense 3.2% malt
liquor for one day of the McLeod County Fair and intoxicating liquor for the remaining four days of the Fair.
BOARD ACTION REQUESTED:
Approve issuing a short-term 3.2% malt liquor license to McLeod County Agriculture Association on August 15, 2018,
and a temporary liquor license from August 16-19, 2018.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
nAlcohol
and Gambling Enforcernent Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TfY 651-282-6555
Alcohol 6 Gambling Enforcement APPLICATION AND PERMIT FOR A 9 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number
McLeod County Agricultural Association 1872 41-0758751
Address City State zip Code
PO Box 142 - 840 Century Avenue SW Hutchinson Minnesota 55350
Name of person making a
Casey Walters
ion
Business phone Home phone
320-587-2499 320-583-7981
Date(s) of event
Type of organization
August 16-19, 2018
❑ Club [] Charitable
Religious 0 Other
non-profit
Organization officer's name
City
State
Zip Code
Scott Ziegler, President
Hutchinson
Minnesota ,
55350
Organization officer's name
City
State
Zip Code
Robert Hantge, Vice President
Hutchinson
Iminnesota
55350
Organization officer's name
City
State
Zip Code
Connie Lambert, Treasurer
Hutchinson
1
55350
Organization officer's name
City
State
Zip Code
Casey Walters, Secretary
Hutchinson
Minnesota
55350
Location where permit will be used. If an outdoor area, describe.
McLeod County Fairgrounds for the McLeod County Fair. Sales will
be made in the Pavilion and the Grandstand. The entire perimeterof
the fairgrounds is fenced in.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the 5erVice.
NIA
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
Chubb, $500,000 per occurrence I $1,000,000 aggregate
APPROVAL
APPLICATION MUST BE APPROVED BY CI Y OR COUNTY BEFORE 5U8MIT7ING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County approving the license
Fee Amount
Date Fee Paid
Date Approved
Permit Date
City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE. Submit this form to Alcohol and Gambling Enforcement Division 30 days priarto event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Short Term 3.2 Malt Liquor
Fee: $125.00
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151rFav (320) 234-4240
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE -- ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least IQ days before City Council Meeting in order to be considered
Applicant Information
_l _ Ltf JG( C-r-71411 Ir1 1 VA 1 ASAI. 5_0"V
Busines rganiz ron Name Phone Number
BusirresslDrgurrizuliwt ddress Chi? Stale Zip
Type o Business/ r anization
69 I —jjt! J—I
ApplicantrName
Phone Number
4
L
Applicant Address �
Ci , State zip
Off ticer(s)/Own s of the Organization/Business i necessat , list additional frames on separate sheet
G -G10—
Fees d-en�
Name
Title
u,y Lewi .�
V1 ce Wtsrde�
N me
a ►� ti +'� ktj►'''lr��Fs�
Title
Name
Title
3.2 Malt Li uor Sales Information
Location dfSales DateW o`Sale�
Address I Contact Person
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order); a(yes ❑ no
Application completed in full and signed by applicant., G(es ❑ no
The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those
certain premises in the City of Hutchinson described above and to that end represents and state as follows:
That said applicant is a citizen of the United Statcs; of good moral character and repute; and has attained the agc of 21
years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted.
That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interest therein.
Chv of Ilurri4 ASOPt
All Ai<-auvafor Sho j%4YA A7Idnlr
tigrlurLicelisr On-5atr
That paid applicant makes this appiication pursuant and sttbject to all the laws of the 5tatc of Winesota and the
ordinances and resutations or said City urn utchitison applicable ihcrcio, which are hereby made apart hcretrf. and
hereby agrees to observe and obey the shnte.
Each Applicant Further stage that hershe is not now the holder cif, nor has he/shc tnadc application !'or, :tor does he intend to
make application for a Federal Retail DcaIcr's Spcc ial tax stamp for the sal: of intuxi-:aline liquor.
! declare that the information 1 have pro-, i&d urs th is application is Iruthrul, and i a+,tthotize. the City of }iutchinson to
investigatc the information submitted.
Switature of uwharced ajjWcaaf
Police .Chief Recommendadon
ce
4i approved 7 denied Nuts-,.
.. .... .. .. .... .. .. 7/a/e
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Request for Board Action
7AL =-a
Agenda Item: Amended 2018 Fee Schedule
Department: Finance
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 2018 Fee Schedule has been amended to include fees related to the recent ordinance updates for
Telecommunications and Right of Way. The fees relate to work within the right of way related to:
1. Obstructions
2. Excavations
3. Small Wireless facilities
The new fees are in red font and can be found on pages 19 and 20.
BOARD ACTION REQUESTED:
Approve the Amended 2018 Fee Schedule
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 0
2018 AMENDED FEE SCHEDULE
Proposed 7/10/2018
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CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/27/2018 - 07/10/2018
Check Date
Check
Vendor Name
Description
Amount
07/10/2018
201545
48FORTY SOLUTIONS, LLC
PALLETS - CREEKSIDE INVENTORY
2,585.89
07/10/2018
201546
ABBY ORSBURNE
REIMB FOR COACHING T-BALL
40.00
07/10/2018
201547
ABDO EICK & MEYERS
FINAL 2017 AUDIT FEES
11,925.00
07/10/2018
201548
ACE HARDWARE
VARIOUS R&M SUPPLIES
947.11
07/10/2018
201549
VOID
-
07/10/2018
201550
AG SYSTEMS
SCREEN - WWTP REPAIRS
28.23
07/10/2018
201551
AHLGREN ELECTRIC
CAMPGROUND: LOT 7 30AMP RECEPTACLE
75.00
07/10/2018
201552
AMANDA GRAMSTAD
REFUND DAMAGE DEPOSIT - EVENT CENTER
300.00
07/10/2018
201553
AMERICAN LEGION POST 92
STATE CONVENTION PROGRAM ADVTG - LIQUOR
175.00
07/10/2018
201554
AMERICAN RED CROSS
WATERPARK LIFEGUARD FEES/SUPPLIES
1,001.00
07/10/2018
201555
AMERIPRIDE SERVICES
CLEANING & JANITORIAL SUPPLIES
108.36
07/10/2018
201556
ARCHIVE SOCIAL
12 MONTHS ECONOMY ARCHIVING PACKAGE
2,388.00
07/10/2018
201557
ARCTIC GLACIER USA INC.
JUNE COST OF GOODS - LIQUOR
1,032.86
07/10/2018
201558
ARNESON DISTRIBUTING CO
JUNE COST OF GOODS - LIQUOR
611.34
07/10/2018
201559
ARTHUR J GALLAGHER RISK
2018-19 AIRPORT LIAB INSUR & QTRLY BROKER FEE
8,126.00
07/10/2018
201560
ARTISAN BEER COMPANY
JUNE COST OF GOODS - LIQUOR
2,001.50
07/10/2018
201561
AUTO VALUE - GLENCOE
FAST FIT GLOVES - STREETS SAFETY SUPPLIES
472.68
07/10/2018
201562
B & B SPORTS
EXTENSION CORD 50' 30 AMP 10/3 - PARKS DEPT
84.05
07/10/2018
201563
B & C PLUMBING & HEATING INC
REPAIR PIPE GAS LINE LEAK - EVENT CENTER
241.12
07/10/2018
201564
B.T. LOCK & KEY LLC
REPLACEMENT FOR FIBERGLASS DOORS- WWTP
6,025.00
07/10/2018
201565
BELLBOY CORP
JUNE COST OF GOODS - LIQUOR
768.00
07/10/2018
201566
BERNICK'S
JUNE COST OF GOODS - LIQUOR
275.60
07/10/2018
201567
BFG SUPPLY CO
COARSE VERMICULITE - CREEKSIDE MATERIAL
2,655.48
07/10/2018
201568
BOND TRUST SERVICES CORPORATION
PAYING AGENT FEE: 42624-PA
3,325.00
07/10/2018
201569
BREAKTHRU BEVERAGE
JUNE COST OF GOODS - LIQUOR
14,013.95
07/10/2018
201570
C & L DISTRIBUTING
JUNE COST OF GOODS - LIQUOR
63,980.46
07/10/2018
201571
CARD SERVICES
VARIOUS CASH WISE PURCHASES
180.68
07/10/2018
201572
CARS ON PATROL SHOP LLC
NEW SQUAD CAR SETUP & TWO CAR TOWINGS
5,406.09
07/10/2018
201573
CENTRAL HYDRAULICS
SHOP SUPPLIES: QUICK COUPLER - STREETS
188.32
07/10/2018
201574
CENTRAL MCGOWAN
MILLERMATIC WELDER, SPOOLMATE GUN - PARKS
1,466.75
07/10/2018
201575
CHEMISOLV CORP
FERRIC CHLORIDE 38%- WWTP CHEMICALS
4,505.36
07/10/2018
201576
CINTAS CORPORATION
VARIOUS JANITORIAL SUPPLIES
194.51
07/10/2018
201577
CIVIL AIR PATROL MAGAZINE
POLICE 1/6 PAGE IN MAGAZINE
295.00
07/10/2018
201578
CORE & MAIN LP
WATER METER REPAIR PARTS
1,171.59
07/10/2018
201579
CORPORATE MECHANICAL
CITY CENTER SPRING MAINT & REPAIRS
2,973.39
07/10/2018
201580
CREATIVE INFORMATION SYSTEMS
UPGRADE SMS TURBO V-10 - CREEKSIDE SOFTWARE
2,030.00
07/10/2018
201581
CROW RIVER AUTO & TRUCK REPAIR
2015 CAPRICE SQUAD: OIL CHANGE
68.82
07/10/2018
201583
CUMMINS NPOWER LLC
INSPECTIONS OF FOUR GENERATORS
1,809.28
07/10/2018
201584
DAAK REFRIGERATION
REPAIRS AT LIQUOR STORE
111.95
07/10/2018
201585
DEANNA DAFFNER
REIMB FOR COACHING SOFTBALL
40.00
07/10/2018
201586
DETTMAN, MACKENZIE
REIMB: SAFETY FOOTWEAR
139.99
07/10/2018
201587
DOUG MEYER
UB refund for account: 3-287-1400-7-02
28.30
07/10/2018
201588
DUNDEE
FLOWERS FOR CREEKSIDE LANDSCAPING
31.97
07/10/2018
201589
E2 ELECTRICAL SERVICES INC
WIRE 3 FIXTURES TO LED - WTP
259.64
07/10/2018
201590
ECOLAB PEST ELIMINATION
RODENT PROGRAM - REFUSE S.S. BUILDING
155.28
07/10/2018
201591
EMERGENCY RESPONSE SOLUTIONS LLC
GERMICIDAL CLEANER, O-RINGS - FIRE DEPT
226.78
07/10/2018
201592
EWERT BROS INC
SEWER TELEVISING
11,252.05
07/10/2018
201593
FARM -RITE EQUIPMENT
2018 BOBCAT A770 SKID LOADER - CREEKSIDE
36,669.98
07/10/2018
201594
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
286.20
07/10/2018
201595
FOSTER MECHANICAL
REPAIRS AT WATERPARK & LIQUOR STORE
1,071.56
07/10/2018
201596
FRANEK, CORY
REIMB: SAFETY FOOTWEAR
175.00
07/10/2018
201597
GIRARD, MITCHELL
REIMB: SAFETY FOOTWEAR
154.99
07/10/2018
201598
GOPHER STATE FIRE EQUIPMENT CO.
ANNUAL INSPECT & CERT - EVENT CENTER
42.25
07/10/2018
201599
GRAINGER
24 ARMCHAIRS FOR WATERPARK, OTHER SUPPLIES
1,676.68
07/10/2018
201600
GRATKE, TIM
EMPLOYEE EXPENSE REIMBURSEMENT
215.75
07/10/2018
201601
HACH COMPANY
DIGITAL ORP SENSOR - WWTP
11,780.71
07/10/2018
201602
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIRS / RESTORATION -VARIOUS
7,845.00
07/10/2018
201603
HAWKINS INC
CHEMICALS FOR WTP
3,282.01
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/27/2018 - 07/10/2018
Check Date
Check
Vendor Name
Description
Amount
07/10/2018
201604
HILLYARD / HUTCHINSON
VARIOUS CLEANING & JANITORIAL SUPPLIES
1,749.40
07/10/2018
201605
HJERPE CONTRACTING
REPAIR SINKHOLE AT FRANKLIN $ 3RD STREET
2,395.15
07/10/2018
201606
HOHENSTEINS INC
JUNE COST OF GOODS - LIQUOR
492.00
07/10/2018
201607
HUTCHINSON CONVENTION & VISITORS BU
MAY 2018 LODGING TAX
9,593.41
07/10/2018
201608
HUTCHINSON HEALTH CARE
JULY COMMON AREA MAINT CHARGE -EVENT CTR
2,277.99
07/10/2018
201609
HUTCHINSON SENIOR ADVISORY BOARD
REFUND FROM MURDER FOR FUN EVENT
70.00
07/10/2018
201610
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES- PUBLIC WORKS
133.18
07/10/2018
201611
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES- CREEKSIDE
432.41
07/10/2018
201612
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS DEPT
411.17
07/10/2018
201613
HUTCHINSON, CITY OF
REPLENISH ATM AT CITY CENTER
5,000.00
07/10/2018
201614
IDEAL SERVICE INC
PM SERVICE ON VFD'S AT WTP
690.00
07/10/2018
201615
INDIGITAL, INC.
PU/SCAN/DESTRUCTION/FTP TRANSFER: BLDG INSP
216.20
07/10/2018
201616
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP SUPPLIES- STREETS
268.50
07/10/2018
201617
IOWA DEPT OF AGRICULTURE
TONNAGE JAN 2018 TO JUNE 30, 2018 CREEKSIDE
34.08
07/10/2018
201618
J&L INDUSTRIAL SUPPLY
FAN NOZZLES FOR WWTP
110.90
07/10/2018
201619
J. P. AUSTIN ASSOCIATES INC
MEDIUM VERMICULITE BULK - CREEKSIDE
11,150.88
07/10/2018
201620
JACK'S UNIFORMS & EQUIPMENT
SHIRTS, PANTS, BOOTS - POLICE / HOSPITAL SEC
467.14
07/10/2018
201621
JACOBSEN, SEPTEMBER
REIMB: ADAP REC SUPPLIES FOR AWARDS
54.99
07/10/2018
201622
JAUNICH, MATT
REIMB: MILEAGE TO LMC CONFERENCE
179.85
07/10/2018
201623
JEFF MEEHAN SALES INC.
MAY 2018 CREEKSIDE COMMISSIONS
24,113.35
07/10/2018
201624
JJ TAYLOR DIST OF MN
JUNE COST OF GOODS- LIQUOR
8,703.60
07/10/2018
201625
JOHNSON BROTHERS LIQUOR CO.
JUNE COST OF GOODS - LIQUOR
45,043.52
07/10/2018
201626
JUUL CONTRACTING CO
REPAIR SEWER BY ICE ARENA / OTHER REPAIRS
2,247.50
07/10/2018
201627
KAMRATH SCULPTURE
ARTIST HORORARIUM-CROSSROADS II SCULPTURE
1,000.00
07/10/2018
201628
KELLER, MATTHEW
REIMB: SAFETY FOOTWEAR
154.99
07/10/2018
201629
KERI'S CLEANING
6/16 - 6/30 CITY CTR, LIBRARY, SR DIN, FIRE DPT
3,344.00
07/10/2018
201630
L & P SUPPLY CO
PARKS DEPT MOWER SERVICING; OTHER SUPPLIES
2,688.58
07/10/2018
201631
LAUREN KOLDEN-RATHE
REFUND DAMAGE DEPOSIT- 5/26/18 EVENT CTR
300.00
07/10/2018
201632
LEAGUE OF MN CITIES -INS TRUST
CLAIM # LMC GL 58758 PUBLIC WORKS
1,337.73
07/10/2018
201633
LIEN, MIKE
REIMB: BOILERS LICENSE RENEWAL
20.00
07/10/2018
201634
LOCHER BROTHERS INC
JUNE COST OF GOODS - LIQUOR
43,443.69
07/10/2018
201635
VOID
-
07/10/2018
201636
MARIA HAACK
REFUND: RESTROOMS NOT COMPLETE AT VFW
40.00
07/10/2018
201637
MARIA NEMITZ
REIMB FOR COACHING SOFTBALL
40.00
07/10/2018
201638
MATTHEW BENDER & CO. INC
DUNNELL MN DIGEST FULL SET 7/18 - 6/19 - LEGAL
1,808.00
07/10/2018
201639
MCLEOD COOP POWER ASSN
ELECTRIC CONNECTION - 424 GRANT AVE SE -
800.00
07/10/2018
201640
MCRAITH, JOHN
REIMB: CONCESSION, SOFTWARE, CHAIRS, T-SHIRTS
850.84
07/10/2018
201641
MEEKER COUNTY COURT ADMINISTRATOR
BAIL: B. MARTIN
100.00
07/10/2018
201642
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
2,093.14
07/10/2018
201643
VOID
-
07/10/2018
201644
MIDWEST PLAYGROUND CONTRACTORS INC
ROBERTS NEW PLAYGROUND: SUPERVISED INSTALL
2,338.00
07/10/2018
201645
MIDWEST PLAYSCAPES INC.
ROBERTS NEW PLAYGROUND: ENGINEERED WOOD
2,814.00
07/10/2018
201646
MINI BIFF
5/7 - 6/3'18 RENT -SEASONAL - VARIOUS LOCATIONS
76.50
07/10/2018
201647
MINNESOTA VALLEY TESTING LAB
WWTP TESTING
1,071.80
07/10/2018
201648
MN DEPT OF NATURAL RESOURCES
PYMT 5 OF 6 PER INCOME CONTRACT#105645
3,600.00
07/10/2018
201649
MOORE, ERIC
REIMB: MEALS FOR BIOSOLIDS CLASS
31.43
07/10/2018
201650
MOTION INDUSTRIES INC
FIRE HOSE: FOG NOZZLE, IND HOSE ENDS
238.77
07/10/2018
201651
MOTOR VEHICLE
TITLE TRANSFERS FOR 7 FORFEITED VEHICLES - PD
82.25
07/10/2018
201652
MUCHOW, CHAD
PAYROLL REFUND FOR CLOSED ACCOUNT
50.00
07/10/2018
201653
MYGUY INC.
CONCENTRATE - PUBLIC WORKS CHEMICALS
618.00
07/10/2018
201654
NAVRATIL, JAMES
REIMB: WW CLASS D LICENSE RENEWAL
23.00
07/10/2018
201655
NEW FRANCE WINE
JUNE COST OF GOODS - LIQUOR
348.50
07/10/2018
201656
NORTH AMERICAN SAFETY INC
GLOVES, EARMUFFS
263.50
07/10/2018
201657
NORTH CENTRAL INTERNATIONAL
CHAMBER
135.50
07/10/2018
201658
NORTH CENTRAL LABORATORIES
SODIUM HYDROXIDE, BUFFERED DIL. WATER
152.17
07/10/2018
201659
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE SUPPLIES
88.43
07/10/2018
201660
NORTHERN STATES SUPPLY INC
CHISEL POINT MARKERS
9.99
07/10/2018
201661
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
159.34
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/27/2018 - 07/10/2018
Check Date
Check
Vendor Name
Description
Amount
07/10/2018
201662
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
57.97
07/10/2018
201663
OFFICE OF MN IT SERVICES
MAY 2018 SERVICES
196.43
07/10/2018
201664
PAUSTIS WINE COMPANY
JUNE COST OF GOODS - LIQUOR
3,667.50
07/10/2018
201665
PENMAC STAFFING SERVICES, INC.
WEEK WORKED 6/10/18: CAMP, HILLMANN, POO
8,519.04
07/10/2018
201666
PHILLIPS WINE & SPIRITS
JUNE COST OF GOODS - LIQUOR
33,096.80
07/10/2018
201667
PLOTZ, GINA
ICE SHOW EXPENSE REIMB
43.93
07/10/2018
201668
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,600.00
07/10/2018
201669
PRO AUTO MN INC.
2013 DODGE DURANGO: OIL CHANGE - FIRE DEPT
60.70
07/10/2018
201670
PRO-TEC DESIGN INC.
HELPDESK: PERMISSIONS SETUP NO WORKING C
96.75
07/10/2018
201671
QUADE ELECTRIC
YELLOW LIGHT TOWER: 1000W METAL HALIDE B
195.50
07/10/2018
201672
QUILL CORP
WET MOP, STORAGE BAG SET
205.29
07/10/2018
201673
RAHN PAINTING & CONTRACTING LLC
MOWED 750 DALE STREET SW
56.25
07/10/2018
201674
RECREONICS
WATERPARK CHEMICALS
199.48
07/10/2018
201675
REINER ENTERPRISES INC
CREEKSIDE FLATBED TRUCKING - WAYNE, GERTEN'S
12,646.08
07/10/2018
201676
RIDGEWATER COLLEGE
BLS REFRESHER 44 PLAN COURSE - POLICE
1,462.00
07/10/2018
201677
RJO CORPORATE
WATERPARK LIFEGUARD SHIRTS
1,133.13
07/10/2018
201678
ROSTI CONSTRUCTION COMPANY OF MN
1_61317-06 2/27 - 6/15'18 - HOTEL ACCESS ROADWAY
11,303.04
07/10/2018
201679
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
1,033.02
07/10/2018
201680
SAM'S TIRE SERVICE
USED TIRES FOR CREEKSIDE SEMI TRACTOR
125.00
07/10/2018
201681
SCHROEDER, MAGGIE
REIMB: DECORATIONS FOR WATERPARK
13.96
07/10/2018
201682
SCHUETTE, DONOVAN
REIMB: SAFETY FOOTWEAR
175.00
07/10/2018
201683
SIGNATURE AQUATICS LLC
FINAL PYMT: PROJECT MGMT - AQUATIC CTR
2,078.68
07/10/2018
201684
SIMONSON LUMBER CO
LUMBER FOR BIKE PARK & DEPOT BUILDING
536.20
07/10/2018
201685
SKY PRINTING INC
2018 ORANGE SPECTACULAR SHOW GUIDE, 1/4
150.00
07/10/2018
201686
SOUTHERN WINE & SPIRITS OF MN
JUNE COST OF GOODS - LIQUOR
26,811.77
07/10/2018
201687
SPICZKA, SAM
SCULPTURE HONORARIUM "DAWN"
1,000.00
07/10/2018
201688
SPRING LAKE ENGINEERING
WW LIFT STATION CONTROLS
700.00
07/10/2018
201689
SRF CONSULTING GROUP
SOUTH GRADE ROAD INTERSECTIONS STUDY
4,650.51
07/10/2018
201690
STANDARD PRINTING-N-MAILING
JUNE MAILING / PRINTING SERVICES
3,910.67
07/10/2018
201691
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
266.50
07/10/2018
201692
STAR TRIBUNE
13 WEEKS 7/14/18 - 10/13/18 - POLICE DEPT
114.53
07/10/2018
201693
STREICH TRUCKING
CREEKSIDE FREIGHT TO LYNDE
4,049.10
07/10/2018
201694
STREICHER'S
AMMO FOR POLICE
560.00
07/10/2018
201695
STRUCTURAL SPECIALTIES INC
1_21318-02 6/4 - 6/25'18 - 2ND AVE BRIDGE
69,550.45
07/10/2018
201696
SUBWAY
3 PLATTERS, 36 COOKIES, 25 CHIPS - POLICE
168.85
07/10/2018
201697
SUN LIFE FINANCIAL
June Admin Fees
10,658.68
07/10/2018
201698
TASC
August 2018 Flex Adm. Fees
106.02
07/10/2018
201699
TESSMAN COMPANY
ATHLETIC FIELDS: LINE MARKERS
480.72
07/10/2018
201700
TOTAL QUALITY LOGISTICS
CREEKSIDE FREIGHT TO BISMARCK, ND
1,690.00
07/10/2018
201701
TOWN & COUNTRY GLASS
2013 FORD F SERIES: W/ GREEN TINT, ADHES
340.40
07/10/2018
201702
TRIPLE G COMPANIES
CONCRETE SIDEWALK -VFW PARK / OTHER PADS
8,480.00
07/10/2018
201703
VIKING BEER
JUNE COST OF GOODS - LIQUOR
22,589.85
07/10/2018
201704
VIKING COCA COLA
JUNE COST OF GOODS - LIQUOR
829.54
07/10/2018
201705
VINOCOPIA INC
JUNE COST OF GOODS - LIQUOR
1,299.38
07/10/2018
201706
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL 6/1- 6/15'18
6,987.70
07/10/2018
201707
WILKENS INDUSTRIES
WALKING FLOOR TRAILER: SERVICE PARTS
982.49
07/10/2018
201708
WINE MERCHANTS INC
JUNE COST OF GOODS - LIQUOR
1,056.71
07/10/2018
201709
ZACKRISON, BRADY
REIMB: SAFETY FOOTWEAR
129.99
07/10/2018
201710
MARCO TECHNOLOGIES, LLC
COPIER CONTRACT 6/20 - 7/20'18
332.73
Total- Check Disbursements:
$ 651,278.22
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 06/27/2018 - 07/10/2018
Check Date
Check
Vendor Name
Description
Amount
07/10/2018
201582
CROW RIVER SIGNS
VEHICLE GRAPHICS ON EXPLORERS SQUAD #2 
3,250.00
Total- Check Disbursements:
$ 3,250.00
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Consideration of Second Reading and Adoption of Ordinance No. 18-788
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As mentioned at the June 26th City Council meeting, City staff recently received a request from the general contractor
for the City's 2nd Avenue Bridge Replacement project (Letting No. 2/Project No. 18-02) to revise our City noise
ordinance requirements (6:00 AM start time allowed) relative to all days this summer. Please note that this project is
scheduled to be completed by August 24, 2018.
City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure
that the City specified construction completion date is satisfied by the contractor.
BOARD ACTION REQUESTED:
Approval of City Ordinance No. 18-788 Second Reading & Adoption
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 18-788
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION
DURINGTHE 2nd AVENUE SE BRIDGE REPLACEMENT PROJECT
(L2/P18-02)
Findings of the City Council:
That the 2nd Avenue SE Bridge Replacement project (L2/P18-02) is scheduled to be
completed on or before August 24, 2018.
In order to have the project completed in a timely manner and to eliminate delays and
additional expenses, as well as for the public good, governmental entities and their contractors
and subcontractors may need to work longer hours than permitted in Hutchinson City Code
§92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and
10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or
holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the 2nd
Avenue SE Bridge Replacement project (L2/P 18-02) from now through August 24, 2018, and
that specifically construction activities will be allowed between the hours of 6:00 a.m. and 10:00
p.m. on all days between the dates noted above.
Adopted by the City Council this 10th day of July 2018.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL agfof
A
Ls
Request for Board Action L =-Nz-'7
Agenda Item: Police Station and Fire Station Schematic Design Professional Services
Department: Police/Fire/Admin
LICENSE SECTION
Meeting Date: 7/10/2018
Application Complete N/A
Contact: Dan Jochum/Matt Jaunich
Agenda Item Type:
Presenter: Jochum/Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As the Council is aware, the City recently completed a Master Facilities Plan for the Police Station, Fire Station, and
City Center. The Master Plan made recommendations for each facility and estimated potential costs for construction
of the needed improvements at each facility. Additionally, the Plan noted that the next step after the Master Facilities
Plan was to move into Schematic Design for the the Police and Fire Stations, as there were more immediate needs
with these two Facilities, especially the Police Station. The development of Schematic Design Plans and a location
study were also noted as short-term priorities during the recent City Council Strategic Planning Session.
Wold Architects and Engineers has provided the City with a proposal to complete Schematic Design Services for the
Police Station and Fire Station. Please note that at this point Staff is only recommending moving forward with
Schematic Design services, even though the proposal lays out what the other future professional services costs may
be if this project continues to develop. The proposal states the Schematic Design for the Police Station will be
$63,000 and $60,000 for the Fire Station. Reimbursable expenses are expected to be approximately $6,000 for the
schematic design and will include things such as mileage, printing, etc. It should also be noted that if the Council
should choose to stop the project at any time, only the services provided up to that point would be billed.
Please note that this process is joint effort between various City Departments. If you have any specific questions
please direct those to Matt Jaunich or Dan Jochum at this time. It is anticipated that if this proposal is approved the
team of Police Chief Hatten, Lt. Gifferson, and Fire Chief Schumann will lead the project.
BOARD ACTION REQUESTED:
Approval of Wold Architects and Engineers to complete Schematic Design for a new Police Station and
remodel/reconfiguration of Fire Station.
Fiscal Impact: $ 129,000.00 Funding Source: Facility Plan Dollars
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 129,000.00
Total City Cost: $ 129,000.00 Funding Source: Facility Plan Dollars
Remaining Cost: $ 0.00 Funding Source:
5°
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Re: Public Safety Facilities Design
Commission No. 9999
Dear Dan:
June 15, 2018
Dan Jochum, Planning Director
City of Hutchinson
111 Hassan Street SE
Hutchinson, Minnesota 55350
A R 5 It was great connecting with on finalizing the Master Facilities Plan and talking to you about
potential next steps for the Public Safety Facilities. Following the meeting we had with the
Council at the work session on October 10, 2017, there were a few open design questions that
would benefit from continuing to the next phase of design.
• Finalize the layout of police and fire to determine the optimal layout for each
department.
• Develop the site solutions to help Council make a decision on the best location for both
police and for fire. This should include discussion on any future satellite fire facilities,
a combined public safety facility and stand-alone facilities. We would work together
with you to look at various available sites within the city.
• Meet with police and fire departments to develop the detail of what each department
needs in each work area.
• Develop the solutions to a level of detail necessary to develop a detailed cost estimate
for the work including any ancillary soft costs and site development costs.
• Meet with other city departments (planning, engineering and building) to gain support
and approval for the schematic solutions.
To advance the design to the level needed to determine a final solution, gain needed approvals
and to provide a detailed project budget, I am recommending we commence the design process
and complete Schematic Design by November of 2018. This will allow for the level of detail
needed to gain approval from departments and City Council on the design solutions and site
recommendations. Pausing the design at this stage would allow adequate time for the City to
make decisions on site location and financing prior to committing to the final design and
bidding.
1. Schematic Design — August 2018 through November 2018
2. Cost Estimating/ Council Approval — November 2018
3. Design Development — TBD (typically takes 3 to 4 months)
4. Contract Documents — TBD (typically takes 4-6 months)
5. Bidding/ Contract Approval — TBD (typically takes 1.5 months)
6. Construction — TBD (typically takes 10-12 months)
We are excited to help you with this important project and look forward to the opportunity to
continue what we started together. We typically establish a fixed fee at the project onset. All
engineering and consultants are included in our fixed fee. For this project that includes both
new construction and existing building addition and renovation, I would propose a fixed fee
for new construction on 6% of agreed on cost of construction and for the renovation work, I
propose a fixed fee of 7.5% of the agreed on cost of construction.
Wold Architects and Engineers PLANNERS
332 Minnesota Street, Suite W2000 ARCHITECTS
Saint Paul, MN 55101
woldae.com 1 651 227 7773 ENGINEERS
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50Y E A R 5
Letter to Dan Jochum
Page 2
Utilizing the costs presented to the Council, our fee calculation would be as follows:
New Police Facility
$7,000,000 (construction cost) x 6% = $420,000 (Total Architectural Fee)
Fire Station Renovation and Addition
$5,400,000 (construction cost) x 7.5% = $400,000 (Total Architectural Fee)
A typical AIA contract would allocate our fee based on the following percentages:
Schematic Design —15%
Design Development — 20%
Contract Documents — 40%
Bidding — 5%
Construction Administration — 20%
Utilizing the above percentages, I recommend the following phases:
SD Fee DD Fee CD Fee CD/CA Fee
x 15% x 20% x 40% x 25% Total Fee
New Police Facility $63,000 $84,000 $168,000 $105,000 $420,000
Fire Station Renovation $60,000 $80,000 $160,000 $100,000 $400,000
Reimbursable expenses would be in addition to this fixed fee and are estimated to be
approximately $6,000 for the Schematic Design Phase.
We would recommend that, at a minimum, completing Schematic Design. This would give
Council a higher level of detail and confidence in the cost estimate. Should the Council choose
to stop the project at any time, we would only bill our services to the level of completion to the
point we are notified to stop the design process.
Please call me if you have questions regarding this proposal.
Sincerely,
Wold Architects and Engineers
I�
John McNamara I AIA, LEED AP
Partner
cc: Melissa Stein, Wold Architects & Engineers
Matt Mooney, Wold Architects & Engineers
Library Board Meeting Minutes
May 21, 2018
Present: Steve Bailey, Gerry Grinde, Jack Sandberg, Mary Christensen, Julie Lofdahl, Kristine Leuze, and
Katy Hiltner, Ex-Officio Excused: Carolyn Ulrich
Review and approve minutes from the April 23, 2018 meeting: Motion to approve with correction that meeting
for SAMMIE project for 2020 is not just for teens. It is wide open and will probably be a much bigger
sponsorship of Prairielands (formerly SAMMIE). Motion to approve with changes by Jack Sandberg and
seconded by Mary Christensen. APPROVED
Old Business:
McLeod for Tomorrow Leadership Training
Katy finished program and said this is the most worthwhile program she has ever done. She is thankful
to Pioneerland Library System's sponsorship.
PLS Strategic Plan (Head Librarian monthly report):
Highlighted Goal Area = Programming
A. Expand free programming for children, teens and adults to encourage library use.
• Children's Programing: Sherry has a monthly family program that has expanded over the past
year. Five orchestra musicians will be playing music for kids tonight at 6:30 p.m. The musicians
will also explain their instruments.
• Adult Programing: Goal is to have at least one adult program each month and a bus trip in the
fall/winter.
• Teen Programing: Rachelle will be offering a new tween/teen Coding Club program this summer.
B. Provide programming diversity by using partnerships with community resources providers.
Library partners with the Sr. Center and this fall will look into a partnership with the Master Gardeners.
Sherry also partners with 4-H/University of Minnesota Extension.
C. Target teen programming to encourage healthy youth development.
Rachelle has been a great addition to the library staff. Since she has been hired, the teen programming
has greatly expanded.
New Business:
1. Summer Reading Programs - Sherry Lund, Children's Librarian, presentation
Program is promoted in the Park and Rec booklet. This year instead of a punch card, the library is
offering children a reading log. "Reading Takes You Everywhere" is the theme. Children will still set
reading goals. Each child sets his/her own goal for a 10-week program. Prizes include a plastic book
bag, Buffalo Wild Wings coupon, DQ and Below Zero certificates, stickers, Wheel & Cog pass, bookmark,
temporary tattoo, cookie coupon from Elena's Bakery, pencil, prism, block puzzle eraser, scratch and
sniff stickers, free book, and State Theatre ticket. Gaston, a storybook stuffed animal character, will be
hiding around the library. Library board members' task is to think of new places to hide Gaston in the
Children's area.
Sherry has great programing each week in the park. Stories in the Park will include an assortment of
programs from robotics and animals to puppets. It's a great opportunity for kids!
Read Down Your Fines - For every 15 minutes of reading, a $1.00 is deducted from a child's fines. The
Litchfield library did this program two years ago and it worked well. Friends of the Library will be paying
half the fines. This is a program for those 18 years old and under. Participants must bring their own
library card and sign up at the circulation desk. They can read a book, magazine or graphic novel. Fines
will be removed once each week.
2. Adult Summer Reading Challenge
Bookmark has five reading challenges on it. Adults who finish the five challenges and turn in their
bookmarks get a chance to win a prize. Everyone who participates will also earn a small prize.
3. Summer Staffing for the Library
Joanna Jacobs is coming back as an LAII which she means she can supervise. Katy will likely hire
another LAI by the end of summer.
4. Author Event with Robin Kashuba - Tuesday, June 5t" at 6:30 p.m.
Redemption Has Four Paws is a book about her two deaf therapy dogs
5. Library Buzz — What Have You Been Reading/Watching?
Kristine - Michael Pollan and Barbara Kingsolver
Gerry - finished Grant (960 pages of text). He celebrated finishing the book. He is now reading
Madeleine Albright's book Fascism. It's a very good book, but he is not done reading yet.
Steve - Historic Minnesota Magazine - nice tidbits
Mary - McLeod County Book
6. Other
Board members talked about other libraries that have a book kiosk for patrons when the library is
closed. The group is thinking of ways to have this type of kiosk in Library Square. Maybe it would be
just a little free library. Kristine is going to look into options. Heart of Hutch has a list of all Little Free
Libraries in town.
Some high school seniors have their photos taken at the library. At this time, not many come to the
library, but the board all felt it was great if kids wanted their photos taken at the Library.
Next meeting: Monday, June 25, 2018 @ 4:30 p.m.
April 2018 Donations
None
Motion to adjourn by Kristine, seconded by Gerry, Meeting adjourned at 5:32 p.m.
Submitted by
Julie Lofdahl, Secretary
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 07/01/18
Re: Liquor Hutch Sales January —June 2018
2017
2018
Change
Year to Date Sales:
$2,846,754
$2,932,458
3.0% Increase
Liquor
$ 959,694
$ 991,473
3.3%increase
Beer
$1,404,013
$1,436,647
2.3%increase
Wine
$ 425,155
$ 440,453
3.6%increase
Year to Date Gross Profit Dollars:
$724,143
$759,070
4.8% increase
Year to Date Customer Count:
114,181
118,735
3.9% increase
Average Sale per Customer:
$24.93
$24.70
$.23 decrease
Gross Profit Percentage:
25.44%
25.89%
.45% increase
Store Activity Highlights:
• Two Mandatory Employee Training Sessions held focusing on policy review; sales updates,
product knowledge
and customer service training
• New voluntary "First Tuesday' seminars held monthly to increase employee product knowledge —
great attendance!
• Back up POS systems updated
• Video Surveillance system updated
• Spring Pub Club Event held
• 3 GrapeVine Wine Tastings Events held
• New "MN Craft Distillers" In Store Tasting was a great success with 92 ($30+) bottles sold!
• 2 New Temporary Part Time Employee hires completed
• Attended Minnesota Municipal Beverage Association Annual Conference
• Fishing Opener, Memorial Day, Graduation, Winstock, Water Carnival, and 4' of July events
within this quarter — very high store traffic!
• Received National Industry Magazine, Beverage Dynamics, "Retailer of the Year" award
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.