Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
cp06-12-2018C
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-515]/Fax 320-234.4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, June 12, 2018
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, June 12, 2018, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center,
1 1 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
■ REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT
ITEMS
DATED: June 7, 2018
POSTED: City Center
Matthew nich, City Ad ' lstrator
p3'inted oa recycled paper
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DUNE 12, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Presentation of MRPA Awards of Excellence
1. Hutchinson Wayfinding Signage Project
2. Rotary Park Community Build Playground Project
3. Hutchinson Aquatic Center Facility Project
(b) Resolution No. 14904 — Resolution Accepting Cash Donation from Dirk Gaspar for Law
Enforcement Memorial Fund
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 22, 2018
(b) Budget Workshop of May 22, 2018
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Parking Restrictions/Street Closure on I" Avenue SE for Music in
the Park Events
(b) Consideration for Approval of Resolution No. 14892 — Resolution to Sell Surplus Property
(office chairs)
(c) Consideration for Approval of Resolution No. 14893 — Resolution to Sell Unclaimed Bicycles
CITY COUNCIL AGENDA JUNE 12, 2018
(d) Consideration for Approval of Street Closure for Riverside Church Event on June 20, 2018
(e) Consideration for Approval of RiverSong Music Festival Requests
(f) Consideration for Approval of Change Order No. 2 — Letting No. 8, Project No. 17-08
(Wastewater Treatment Facility Membrane Bioreactor Cassettes Replacements)
(g) Consideration for Approval of Agreements with ISD 9423
1. Agreement Between the City of Hutchinson and ISD 423 Relating to the Establishment and
Operation of a Jointly Sponsored Parks, Recreation and Community Education Program
2. Lease Agreement with ISD 423 for Use and Operation of Burich Arena
3. Facility Use Agreement with ISD 423
4. Agreement Between the City of Hutchinson and ISD 423 Relating to the Establishment and
Operation of a Jointly Sponsored Grounds Maintenance Program
(h) Claims, Appropriations and Contract Payments — Check Register A
APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
PUBLIC HEARINGS — 6:00 P.M.
9. CITY ALLEY 917 IMPROVEMENTS PROJECT —LETTING NO. 7, PROJECT NO. 18-07
(a) Approve/Deny Resolution No. 14906 - Resolution Ordering Improvement and Preparation of
Plans and Specifications
(b) Approve/Deny Resolution No. 14907 - Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
10. DISCUSSION OF HUTCHINSON UTILITIES COMMISSION RATE CHANGES
11. DISCUSSION OF INVOCATION POLICY
UNFINISHED BUSINESS
12. APPROVE/DENY ORDINANCE NO. 18-783 - ORDINANCE REVISING CHAPTER 90 OF
HUTCHINSON CITY CODE — RIGHT OF WAY (SECOND READING AND ADOPTION)
13. APPROVE/DENY ORDINANCE NO. 18-784 - ORDINANCE REVISIONS CHAPTER 154.119
OF HUTCHINSON CITY CODE — TELECOMMUNICATIONS (SECOND READING AND
ADOPTION)
NEW BUSINESS
14. APPROVE/DENY ACCEPTANCE OF MASTER PARK PLAN PROPOSAL
2
CITY COUNCIL AGENDA JUNE 12, 2018
15. APPROVE/DENY SETTING SPECIAL CITY COUNCIL MEETING ON JULY 2, 2018, TO
AWARD CENTURY AVENUE SE RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT
NO. 18-01)
16. APPROVE/DENY SETTING LIQUOR LICENSE VIOLATION HEARING FOR SONORA'S
MEXICAN RESTAURANT
17. APPROVE/DENY SANCTIONS FOR TOKYO GRILL LIQUOR LICENSE VIOLATION
18. APPROVE/DENY 2018 AIRPORT IMPROVEMENTS PROJECT ITEMS — 2018 AIP 8-UNIT T-
HANGAR CONSTRUCTION (LETTING NO. 15, PROJECT NO. 18-15)
(a) Resolution No. 14902 — Resolution for Authorization to Execute Federal Aviation
Administration and Minnesota Department of Transportation Documents on Behalf of the City
of Hutchinson
19. APPROVE/DENY PROJECT AWARD FOR 2018 STREETS SEAL COATING PROJECT
(LETTING NO. 6, PROJECT NO. 18-06)
(a) Resolution No. 14905 - Accepting Bid and Awarding Contract
20. APPROVE/DENY RE -SETTING AUGUST 14, 2018, CITY COUNCIL MEETING DUE TO
PRIMARY ELECTION
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Public Library Board Minutes from April 23, 2018
MISCELLANEOUS
21. STAFF UPDATES
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON RESOLUTION
NO. 14904
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person(s) has offered to contribute the cash amount set forth
below to the city:
Name of Donor Amount Donation Date
Dirk Gaspar $100.00 6/5/18
WHEREAS, such donation has been contributed to the Hutchinson Police
department as a donation for the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 12th day of June 2018.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 22, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve
Cook, Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion
carried unanimously.
2. INVOCATION — River of Hope
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Lofdahl thanked City Center staff and all others for replacing fragmented
flags in front of their businesses as he had requested.
Council Member Christensen thanked the Leadership group and other citizens groups for
plantings and mulching and making Hutchinson beautiful.
(a) Resolution No. 14891— Resolution Accepting Cash Donation from Jason Werowinski for
a Restroom at the Dog Park
Matt Jaunich, City Administrator, noted that this cash donation is to pay for a Mini Biff
at the Dog Park.
Motion by Cook, second by Forcier, to approve Resolution No. 14891. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on
the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing.
Ifyou have a question, concern or comment, please ask to be recognized by the mayor — stateyour name and address for
the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask
to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal
or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 8, 2018
Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion
carried unanimously.
CITY COUNCIL MINUTES MAY 22, 2018
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Appointment of Morgan Baum to Public Arts Commission to August 2020
(b) Consideration for Approval of Issuing Temporary Liquor License to Riversong Music
Festival on July 13 and 14, 2018, Masonic West River Park
(c) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of
Columbus St. Christopher Council on June 15 and 16, 2018, at McLeod County
Fairgrounds
(d) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota
Holstein -Friesian Breeder's Association on November 17, 2018, at McLeod County
Fairgrounds
(e) Consideration for Approval of Disposal of Surplus Equipment (1994 Chevrolet Pickup)
(f) Consideration for Approval of Resolution No. 14894 — Resolution Approving the
Vacation of a Portion of Easement at White Hawk Village Outlot A, Hutchinson With
Favorable Planning Commission Recommendation
(g) Consideration for Approval of Resolution No. 14890 — Authorization to Execute Federal
Aviation Administration and Minnesota Department of Transportation Airport Layout
Plan on Behalf of the city of Hutchinson
(h) Consideration for Approval of FAA Entitlement Transfer Per Agreements With City of
Sauk Center and City of Winsted
(i) Consideration for Approval of Out of State Travel for Miles Seppelt to Attend the 2018
International Economic Development Council in Arlington, Virginia on June 18, 2018
(j) Consideration for Approval of Lifting Parking Restrictions on Sherwood Street on June
5, 2018, for Harmony River Block Party
(k) Consideration for Approval of Resolution No. 14901— Resolution Calling for a Public
Hearing on the Adoption of Updated Criteria for the Granting of Business Subsidies
(1) Consideration for Approval of Items for City Alley 917 Improvement Project — Letting
No. 7, Project No. 18-07
1. Resolution No. 14895 - Resolution Declaring Adequacy of Petition and Ordering
Preparation of Report on Improvement
2. Resolution No. 14896 - Resolution Receiving Report and Calling Hearing on
Improvement
(in)Claims, Appropriations and Contract Payments — Check Register A
Items 7(i) and 7(1) were pulled.
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the
2
CITY COUNCIL MINUTES MAY 22, 2018
exception of the items noted above. Motion carried unanimously
Item 7(i) had further discussion.
Council Member Cook mentioned that the board action form included in the packet noted
that a Resolution was to be approved with this item. Matt Jaunich noted that was a
typographical error and no Resolution is before the Council to consider.
Motion by Cook, second by Lofdahl, to approve Item 7(i). Motion carried unanimously.
Item 7(1) had further discussion. Council Member Cook noted that the last time the
Council discussed this project they had determined that an alley policy should be
developed. Kent Exner, City Engineer, noted that staff would like to start the project
process going for this alley. The alley assessment policy will be crafted at the same time
this project will be moving through the process.
Motion by Cook, second by Christensen, to approve Item 7(1). Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent
Agenda II. Mayor Forcier noted that this item is for vandalism done at Rotary Park
which
is very unfortunate. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. 2018 PAVEMENT MANAGEMENT PROGRAM PROJECT — LETTING NO. 4, PROJECT
NO. 18-04
(a) Resolution No. 14897 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14898 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a
neighborhood meeting was held on May 15, 2018. The proposed street improvements
include pavement reconstruction/rehabilitation measures on segments of Northwoods
Avenue, l ltt' Avenue NE, Spruce Street and Waller Drive to address deficiencies in
existing pavement conditions and utility system needs. Mr. Exner explained that the
estimated total project cost is $2,274,300. The estimated total assessment for a typical
City lot of 66' width is $7752.00. Construction is estimated to start in late summer/early
fall of 2018 and should be completed within one construction season. Mr. Exner
explained that this project came about due to another large project being pushed back to
2019. No pavement management program project was completed last year. Exner is
proposing to base bid 1 ltt' Avenue NE and Spruce Street with Northwoods Avenue being
an alternate bid and waiting on improvements to Waller Drive.
Todd Vedder, 725 Spruce Street, presented before the Council. Mr. Vedder asked if it is
typical to start a project so late in the season with a late bidding time. It was noted that
because of the other project getting pushed out late in the season, this project came on
late in the season. Mr. Vedder had concerns with the late bidding timeframe that perhaps
bids will come in high or a lower -quality, unknown bidder may be awarded the project.
Chuck Hausladen, 635 Waller Drive, presented before the Council. Mr. Hausladen had
CITY COUNCIL MINUTES MAY 22, 2018
questions about his assessment estimate even if the project is scaled back in the future.
Mr. Hausladen had questions about the infrastructure improvements and the shallowness
of the depth of the pipes. Hausladen asked if Waller Drive proceeds in the future when it
could be expected. Exner noted it most likely wouldn't be until 2021 or 2022.
Motion by Lofdahl, second by Czmowski, to close public hearing. Motion carried
unanimously.
Motion by Christensen, second by Czmowski, to approve Resolution Nos. 14897 and
14898 with the exception of removing Waller Drive from the project. Motion carried
unanimously.
10. TRAIL AND PARKING IMPROVEMENTS PROJECT — LETTING NO. 10, PROJECT
NO. 18-10
(a) Resolution No. 14899 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14900 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this
project includes trail and parking improvements on the 5th Avenue SE bridge and the Elks
Park areas. The project will include a multi -use trail and on -street parking
implementations by construction of grading, aggregate base, concrete curb and gutter,
bituminous/concrete surfacing, pavement markings and appurtenances. The total project
is estimated at $200,000 - $104,000 for Sherwodo Street trail and. Exner spoke about
different ways to administer the project with a base bid and alternate bids. Exner
explained that the 5th Avenue trail project really consists of three items: the north
segment of 160 LF which runs under the bridge; the south segment of 430 LF which
extends to Ranch Avenue; and a six foot concrete sidewalk that runs from the north
segment to 5t' Avenue. An estimate was received for flashing signals at a crosswalk at
5t" Avenue in the amount of $12,000. It was noted that the Montessori school located on
5th Avenue had submitted a letter not in favor of installation of a flashing signal, but was
rather in support of the underground trail system.
Council Member Cook suggested constructing the underground trail system (north
segment) with the gradient sidewalk up to 5th Avenue and not construct the extension of
the trail to Ranch Avenue (south segment).
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried
unanimously.
Motion by Cook, second by Lofdahl, to approve Resolution Nos. 14899 and 14900 with
the exception of the south segment of 430 LF which extends to Ranch Avenue. Motion
carried unanimously.
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose of this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
11. UPDATE FROM MUSIC IN THE PARK COMMITTEE
Valerie Mackenthun and Kayla Alexander, members of the Music in the Park Committee,
presented before the Council. Mackenthun and Alexander explained that the Music in the
Park Committee is proposing to have themed evenings as part of the Music in the Park series
and the committee is proposing to have Main Street Sports Bar serve beer, wine and a
signature cocktail on three dates this summer — those being June 11, July 9 and August 6.
MSSB staff will identify each customer and provide a wrist band to those consuming
I
CITY COUNCIL MINUTES MAY 22, 2018
alcoholic beverages.
Motion by Lofdahl, second by Christensen, to authorize Main Street Sports Bar to serve
liquor during Music in the Park events on June 11, July 9 and August 6 until 9:00 p.m. and
naming the City of Hutchinson as an additional insured on their certificate of insurance.
Motion carried unanimously.
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY ORDINANCE NO. 18-783 - ORDINANCE REVISING CHAPTER 90
OF HUTCHINSON CITY CODE — RIGHT OF WAY (FIRST READING, SET SECOND
READING AND ADOPTION)
Kent Exner, City Engineer, noted that staff has been working on revising Chapter 90 of the
City Code for the past couple of months related to the right-of-way ordinance. The
ordinance was revised and received favorable recommendation of approval by the Planning
Commission in May. The revisions are related to the use of small cell technologies. These
changes are in response to Minnesota legislation that was adopted during the 2017 session
requiring cities to accommodate small cell use of the right-of-way. The current Chapter 90
would be repealed and replaced with the proposed ordinance. The existing language from
Chapter 90 was incorporated into the League of Minnesota Cities model right-of-way
ordinance. The LMC Model included proposed small cell language that complies with the
2017 small cell legislation.
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson spoke
about revisions that were made to the proposed ordinance based on feedback received at the
Planning Commission public hearing.
Jay Littlejohn, Moss & Barnett, presented before the Council. Mr. Littlejohn noted that his
firm has been retained by Verizon Wireless to represent it in its wireless network
development in Hutchinson. His firm has been working closely with City staff to provide
comments to the proposed right-of-way ordinance. Mr. Littlejohn provided a few
recommendations for a few, minor modifications to the proposed language in the ordinance.
These modifications are related to the requirement for a conditional use permit, separation
distance requirements, copies of insurance policies and collocation agreements.
Motion by Lofdahl, second by Forcier, to waive first reading and set second reading of
Ordinance No. 18-783 for June 12, 2018. Motion carried unanimously.
13. APPROVE/DENY ORDINANCE NO. 18-784 - ORDINANCE REVISIONS CHAPTER
154.119 OF HUTCHINSON CITY CODE — TELECOMMUNICATIONS (FIRST
READING, SET SECOND READING AND ADOPTION)
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson
explained that the changes to the telecommunications ordinance are in response to major
revisions to the City's right-of-way ordinance necessary to accommodate small cell use of
the right-of-way. Most of the changes to the ordinance are to more clearly define that
Chapter 154.119 applies to small cell installations proposed outside of the right-of-way.
Council Member Cook noted that the City receives fees for telecommunications from
franchises and other things. He asked if there would be any opportunities to allow the City
to collect fees for small cell use. Paulson spoke about fees that could be collected for
location of small cells.
5
CITY COUNCIL MINUTES MAY 22, 2018
Motion by Lofdahl, second by Czmowski, to waive first reading and set second reading of
Ordinance No. 18-784 for June 12, 2018. Motion carried unanimously.
14. APPROVE/DENY ORDINANCE NO. 18-787 - AN ORDINANCE AMENDING SECTION
30.18, "REGULAR MEETING ORDER OF BUSINESS" TO REMOVE THE
INVOCATION AND ADD MOMENT OF SILENCE (FIRST READING, SET SECOND
READING AND ADOPTION)
Matt Jaunich noted that Council Member Cook has brought forward the proposed ordinance
that proposes to remove the invocation from the Council agenda and replace it with a
moment of silence. Council Member Cook noted that he had requested that this ordinance be
placed on the agenda mainly due to the Hutchinson Ministerial Association communicating
that they are unable to provide members of the non-Christian faith to provide the invocation
at Council meetings. Council Member Cook expressed that he feels that the Council
represents everybody — including those who are non-Christian, those that are spiritual and
not religious. He even noted that some that serve on the Council are non-Christian. He
noted that
although the invocation is intended for the Council Members, members of the audience are
part of it if they are in attendance. Council Member Cook expressed his feelings on the
benefits of a moment of silence. He feels that a moment of silence is respectful to all.
Council Member Lofdahl noted that he is in agreement with Council Member Cook and
takes more heed in the pledge of allegiance.
Council Member Christensen expressed that she is in favor of keeping the invocation as part
of the agenda.
Council Member Czmowski noted that from the feedback he has received, it is the wish of
the community to keep the invocation on the agenda.
Mayor Forcier noted that he has received several calls from people in favor of keeping
the invocation on the agenda.
Council Member Lofdahl asked the Council if they feel it is legal for the Ministerial
Association to schedule the rotation of the invocation. Lofdahl expressed that he feels the
City Council should oversee the scheduling of the invocation rotation. Jaunich noted that it
is the Council's right to determine how the invocation is scheduled. Lofdahl spoke of best
practices.
Marc Sebora, City Attorney, spoke about a Supreme Court case that affirmed the method
used by the city in the case establishing the invocation rotation. The city in that case reached
out to faith organizations that were located in the city only.
Council Member Czmowski suggested that the City establish an application process in the
Fall for the following year where those interested in providing the invocation are selected.
Jaunich suggested a method he and staff would use in setting the invocation schedule.
Steve Olcott, Christ the King Lutheran Church, presented before the Council. Olcott spoke
on behalf of CTK and the Hutchinson Ecumenical Ministerial Association. Olcott explained
that the Council had basically demanded of HEMA that they reach out to non-Christian
organizations and have them be part of the invocation scheduled. HEMA recently responded
in a letter sent to the City offering to keep two spots available for non-Christians to provide
the invocation.
rol
CITY COUNCIL MINUTES MAY 22, 2018
Morgan Baum, 925 2nd Avenue SW, presented before the Council. Baum supports replacing
the invocation with a moment of silence and she explained why. Baum explained that a
Christian invocation is non -inclusive of all residents of the city.
Tim Vanden Langenberg, Hope Family Church, presented before the Council. He spoke of
the non -benefits of a moment of silence. He feels a moment of silence is disrespectful to a
large part of heritage.
Sandy Juffer, Belle Lake Road, presented before the Council. Ms. Juffer asked the Council
if God needs to be removed from everything and she expressed what has happened to our
nation with God being removed from schools and other organizations.
Dave Sebesta, 225 Dale Street SW, presented before the Council. Mr. Sebesta suggested
that the Council vote for what the majority of the community wants and he expressed that
the nation was based on Christian faith.
Council Member Cook spoke about diversity and those that are spiritual but not religious.
He noted how he has not been comfortable for some time with the invocation being part of
the Council meetings.
Council Member Lofdahl spoke about him personally being a non-Christian and the
invocation being directed to him as a council member.
Motion by Czmowski, second by Forcier, to deny Ordinance No. 18-787. Roll call vote was
taken: Christensen — aye; Lofdahl — nay; Cook — nay; Czmowski — aye; Forcier — aye.
Motion carried 3 to 2. Council Member Cook asked if the invocation will be kept under the
same format. Council Member Lofdahl noted he would like another method determined to
establish the invocation schedule. Matt Jaunich will bring something forward to the Council
for them to consider in establishing the invocation.
15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JUNE 26, 2018, AT 4:00 P.M.
WITH HRA BOARD
Motion by Czmowski, second by Christensen, to set Council workshop for June 26, 2018, at
4:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Public Arts Commission Minutes from April 10, 2018
b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 17, 2018
�c) City of Hutchinson Financial Report and Investment Report for April 2018
d) Planning, Zoning, Building Department First Quarter Report
(e) Planning Commission Minutes from April 17, 2018
MISCELLANEOUS
17. STAFF UPDATES
Kent Exner — Exner noted that a meeting sponsored by the Chamber of Commerce was held
today regarding the Americans with Disabilities Act as related to the Hwy 15/Main Street
project. Good information was presented. Exner noted the Chamber of Commerce has
7
CITY COUNCIL MINUTES MAY 22, 2018
information on their web site related to progress of the project and other information. Meetings
will be held in early June related to the Main Street streetscape. The Second Avenue bridge
project is intended to start June 1 or June 4. The Century Avenue project is intended to begin
mid -July. Mr. Exner thanked Marc Sebora and John Paulson on their work related to the right-
of-way and telecommunications ordinances that were reviewed this evening.
Marc Sebora — Mr. Sebora spoke of court proceedings taking place next week on the 141 5th
Avenue NE property.
Matt Jaunich — Mr. Jaunich noted that the Chamber of Commerce will be applying to be a host
for the Minnesota Pheasant Opener; Jaunich reminded the Council of the streetscape workshop
on June 12, 2018, at 4:00 p.m.; Jaunich also noted the LMC annual conference will be held June
20-23, 2018 so those interested should let him know.
18. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen thanked City staff and volunteer groups
on plantings and mulchings throughout the city. She also noted that she filed for office
today.
Steve Cook — Council Member Cook provided an update on the new sculptures being
installed on the Sculpture Stroll; He talked of emerald ash borer and wood being brought in
that is not certified; He also noted that he will not be bringing up the invocation subject any
longer as he feels he was able to share his concerns and the subject was discussed. He will
respect the decision, but he would appreciate if Matt will look at other opportunities.
John Lofdahl — Council Member Lofdahl noted he will be filing for office tomorrow; He
also noted that Doug Hanneman, Hutchinson Leader editor, will be retiring May 31.
Gary Forcier — Mayor Forcier noted he filed for office today; He also had Steve Cook
clarify that information on the art walk will be updated on the web site and brochures
distributed as soon as complete.
ADJOURNMENT
Motion by Cook, second by Christensen, to adjourn at 7:55 p.m. Motion carried
unanimously.
N.
HUTCHINSON CITY COUNCIL
2019 BUDGET KICKOFF
MINUTES
TUESDAY, MAY 22, 2018 - 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were: Matt
Jaunich, City Administrator, Andy Reid, Finance Director and other city directors
2019 BUDGET KICKOFF REVIEW
2. 2019 Budget Kickoff
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's
workshop is to begin the 2019 budgeting season. Mr. Jaunich noted that setting the annual budget
is one of the biggest policy decisions of the City Council. The City's budget documents drive the
work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich
reviewed the City's mission statement, vision statement, the six core areas of focus which include
public safety, health & recreation, transportation, economic development, environment and good
government. Mr. Jaunich spoke about statements identified in the City's strategic plan to be
completed by 2023. Those statements included wanting to be known as a destination place for
recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce;
wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city
facilities to service current and future generations; wanting to have cost effective, reliable and
sustainable energy and practices; wanting to have high quality, multi -modal transportation and
infrastructure systems; wanting to have active citizen engagement, participation and involvement
and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich
also reviewed five long-term goals the Council should consider every budget season. Those goals
include: 1. What should future tax levies look like? 2. What levels of services should the City
perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of
investment in technology and equipment, and what period of payback is acceptable? 5. What are
our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for
them?
Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has
been established as well as review historical data and items that staff has identified as
items/concerns that need to be addressed. Staff would also like to have an initial discussion on
the hospital money and get direction from the Council on what they would like to see during the
2019 budget preparation season.
Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as
well as with other regional center city rates. Hutchinson is the second lowest in the county and
ranks the fourth highest amongst regional centers. Mr. Jaunich spoke about the price of
government which is how many cents for every dollar earned is going to pay for City services,
excluding electric and gas utilities. Hutchinson is at approximately 3% for a total cost of
government which is rather comparable to other regional centers. Mr. Jaunich provided data on
economic comparisons, the 10-year tax rate trend, the 10-year total tax levy trend, the total
market value history, the total taxable market value history and the total tax capacity history. Mr.
Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax
capacity is determined by the market value. While the City has had modest tax increases over the
past ten years, the market values have taken a hit. The City's 2017 value is actually about 2.2%
lower than what it was in 2007. Values are starting to come back and the preliminary 2018 report
shows values increasing by 7.7%, another large recovery on top of 5.1% in 2017. Tax increases
without value increases end up having a negative effect on the tax rate. The 2012 Homestead
Market Value Exclusion enacted by the legislature had a negative effect on the City's taxable
market value. The Market Value exclusion ended up reducing the City's taxable market value,
increasing the City's taxes. The reduction in taxable value also shifted the tax burden from
homesteaded property to other properties. Mr. Jaunich reminded the Council that 2020's Uponor
tax abatement, which is estimated around $60,000, likely will have a negative impact on the
City's tax rates. Mr. Jaunich further reviewed historical budget numbers including the tax levy
from the last five years and tax levies as a percentage.
Mr. Jaunich then provided a very preliminary general fund budget for 2019. This includes wages
and benefits expected to increase by 3.3%. There are reductions in expenses to account for no
elections and the large transfer reduction was for the tree mitigation fund. Other expenditures are
expected to remain relatively flat. A current look has a 0% levy increase, but a 5.7% increase
would be needed to balance the budget. The PILOT payment from HUC increases 19% but will
be offset with loss of hospital payment. All other revenues are at 2018 budgeted amounts.
Revenues are expected to remain relatively flat. A 1% tax levy increase is equal to $49,254. Mr.
Jaunich presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of
things to think about when establishing the 2019 general fund budget — such as program changes
— need for increase/decrease?; enterprise fund transfers to the general fund; permanent funding
source for HSA employer contributions; appropriate LGA allocation; analysis of certain line item
projections; performance increase percentages; funding of wages and benefits; payroll allocations
(general vs. enterprise); event center — deficit; continued discussion on general staffing levels and
service level needs/wants; appropriate CIP funding and needs; and address the impact of no
hospital lease payment on the General Fund.
Mr. Jaunich then reviewed the debt management plan and the target debt levy of $2.6 million.
Due to the 1% debt levy increase in 2016 there won't be a need for another debt levy increase
until 2023. The 2023 tax levy will be a 1.5% increase. Years 2024 to 2032 will see an average
increase of 1.7%. The debt management plan includes financing for heavy equipment in 2017-
2021. The Plan moves annual project costs from $1.5 million to $1.9 million. The Plan moves
annual debt limits from $2.2 million to $2.6 million. Increasing interest rates may impact future
debt decisions. Mr. Jaunich also reviewed the five year CIP Plan. Major projects in 2019 include
improvements/upgrades to civic arena; second half of South Central Drainage improvements
(Linden Park); Trunk Hwy 15/1\4ain Street — continue with project development and preliminary
design (2020 construction); 5tb Avenue SW/SE improvement; Church/Clinton/Harrington/Merrill/
Linden street reclaims; South Grade Road/Trail improvements; compost turner at Creekside;
other equipment/vehicle replacements and water and wastewater and other facility improvements.
Mr. Jaunich then reviewed the various City fund balances. Mr. Jaunich noted that the City is
fiscally healthy. The target cash balance for each fund is based on 25% (50% for compost) of the
2017 budgeted operating expenses plus the 2017 debt service payments. It is a measure of
liquidity and the ability of the enterprise fund to pay for its short-term obligations. Future capital
needs and debt service are not taken into consideration when looking at the target cash balance.
Mr. Jaunich also reviewed the City's use of LGA funds. Mr. Jaunich stated that the City is set to
receive almost $2.4 million in LGA in 2018 an increase of $100,252 from 2017. $1.1 million
goes to the general fund and $1.3 million goes to various aspects of the capital improvement fund.
Capital Projects Fund is for various projects currently not designated. Should the non -designated
amount be designated to something? Staff asked the Council to consider whether or not they
want to do anything with the undesignated amount.
Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed. These
include: establishment of a funding plan for the replacement of playground equipment (Master
Park Plan should address this), long term funding sources for heavy equipment (equipment debt
addresses 2016 and 2017 CIP items), fleet funding needs to be addressed — been at the same level
for several years now with no adjustments as costs are increasing — becoming insufficient,
employer contribution to HAS — currently being funded by self-insurance fund with three years
left, rising city subsidy at Event Center, long-term plan for tipping building at Creekside,
water/wastewater storm rate review/study, garbage rates analysis, realistic revenue projections,
continued analysis of the City's debt fund and future debt needs, growth of salaries/benefits —
biggest cost driver, use of hospital money — what to do with the $6.2 million, and increasing
interest rates.
A big item Mr. Jaunich addressed was the use of the "hospital money". In April of this year, the
City received a payment in the amount of $6.2 million from Hutchinson Health as a
prepayment/payoff on their hospital lease. City staff used $260,624 of that money to account for
the City's 2018 "hospital lease payment" which was factored into the 2018 budget. That left the
City with $5,939,376 remaining from the original $6.2 million. The $5.9 million has currently
been earmarked to the Community Improvement Fund and has been invested for the short term.
The interest rate on that investment is around 1.6% and had about a $7400 rate of return on its
first month of being invested. The City's revenue policy states that "non -recurring" revenues or
one-time payments "shall not be used to fund ongoing programs or operations of the City". The
policy goes on to state that these types of funds "should be used to build reserves or for projects
that will result in long-term operating cost savings". Staff is seeking direction from the City
Council on where to allocate these dollars. Mr. Jaunich reminded the Council that the $260,624
hospital payment will no longer be coming to the general fund. However, the loss of that money
will be offset by the increased HUCH PILOT payment. A workshop on the use of the hospital
fund is likely needed but staffs thoughts/recommendations for use of the "hospital money"
include: spend monies on City Council approved projects (e.g. police station/public safety
facility or think CIP and strategic plan/ends statements); use some of the funds to replenish
general fund reserves; use some of the funds to build the Community Improvement Fund, Capital
Projects Fund and/or Public Sites Fund (capital improvements); invest long-term and utilize the
investment earnings in the Capital Projects Fund or other city fund; combination of these four
options or other options available. Mr. Jaunich stated that if staff were asked today how to spend
the "hospital money" they would say the following: place $2.5 million in the Capital Projects
Fund and designate towards a future police station/public safety building; place $1 million in the
Community Improvement Fund (undesignated) to be used for a "future" project(s); place $1
million in the Capital Projects Fund (undesignated) to be used for a "future" project(s); place $1
million in the Public Sites Fund (undesignated) to be used for a "future" project(s); and place
$439,376 in the General Fund to build fund balance reserves.
Items that Mr. Jaunich would like the Council's thoughts and ideas on for the 2019 budget
include the tax levy goal for 2019, any services that they would like to see provided and/or
increased/decreased, is there a specific project/item they would like to see budgeted for and/or
done or any fee/rate/transfer changes to look at.
Mayor Cook noted that 5 b Avenue improvements is at the top of his list. Forcier and Czmowski
commented that perhaps enhancing a campground attendant position should be considered.
Czmowski asked if funding for river dredging could be researched.
3. Adjournment
Motion by Czmowski, second by Lofdahl, to adjourn the workshop at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Music in The Park
Department: Police
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Music in The Park organizers have requested parking and//or the street to be closed on 1 st Ave SE on the
following dates and times.
June 11- 3 No parking on the north side of 1 st Ave SE for band parking for the Kick off event with Water
carnival- MSSB Serving
June 18th Close 1 st Ave SE -Thrivant Event, Family Night- possibly cop cars, fire trucks, etc for kids.
June 25th limited parking on the north side of 1 st Ave SE for band parking.
July 2nd limited parking on the north side of 1 st Ave SE for band parking.
July 9th limited parking on the north side of 1 st Ave SE for band parking on one way Riversong Movie
night (Grease)-MSSB serving
July 16th limited parking on the north side of 1 st Ave SE for band
July 23rd limited parking on the north side of 1 st Ave SE for band
July 30th Close 1 st Ave SE. I'm waiting on Tess Chiotti to get back to me on the requirements for her
cancer survivor dinner. Hopefully hear back soon.
August 6th Close 1 st Ave SE. Final Event- Mayor BBQ cook off- Movie (Dirty Dancing)-MSSB serving
The Hutchinson Police has reviewed and are in agreement with the plans for these dates. We will work with the
organizers and impacted businesses to ensure a safe event while allowing costumers access to the impacted
businesses.
BOARD ACTION REQUESTED:
Recommend approval for all the dates
Fiscal Impact: $ 0.00 Funding Source: N?A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
city of �—
Request for Board Action
7AL
Agenda Item: Resolution 14892
Department: Police
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Presenting Resolution requesting authorization to sell surplus property (office chairs).
BOARD ACTION REQUESTED:
Approval to sell surplus items.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION
SURPLUS POLICE DEPARTMENT PROPERTY
Resolution No. 14892
WHEREAS, the Hutchinson Police Department has accumulated surplus property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of surplus property.
AND WHEREAS, the police department has determined that it is in possession of
surplus property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction - 8 office chairs.
Items to be sold by Fahey Sales Auctioneers and Appraisers
Adopted by the City Council this 22nd day of May, 2018.
Mayor
City Administrator
HUTCHINSON CITY COUNCIL
city of �—
Request for Board Action
7AL
Agenda Item: Resolution for sale of unclaimed bicycles to be sold
at auction
Department: Police
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO SELL AT AUCTION
Unclaimed Bicycles
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution to sell unclaimed bicycles at auction
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION
Unclaimed Property
Resolution No. 14893
WHEREAS, the Hutchinson Police Department has accumulated various
unclaimed items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of unclaimed property.
AND WHEREAS, the unclaimed property, at the time of auction, will have been
in the possession of the police services for more than thirty (30) days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of
unclaimed items identified on "Attachment A."
Items to be sold by Fahey Sales Auctioneers & Appraisers
Adopted by the City Council this 12th day of June, 2018
Mayor
City Administrator
Attachment
Case #
Item Description:
16015931
Bosch Laser Level
17009741
Black Mongoose Bicycle
17009996
Black/Blue Mongoose Element Bicycle 26"
17010731
Magna Bicycle
17010894
Women's Bicycle 20"
17010892
Women's Next Power Climber Bicycle 20"
17011052
Purple Magna Northern Cascade Bicycle
17011489
Men's Blue Roadmaster Adventure Bicycle
26"
17012065
Pink Dynacraft Barbie Bicycle 16"
17012147
Huffy Bicycle with no seat Red/Black/Silver
17012220
Yellow Scooter
17012336
Men's Orange Jeep Comanche Bicycle 29"
17012692
Men's Green Next Chaos FS20 Bicycle 20"
17012776
Women's Roadmaster Mountain Sport S4 24"
17012740
Women's Black Next P x 4.0 Bicycle 24"
17014270
Blue/Silver Mongoose Freestyle Bicycle 20"
17013042
Men's Green Huffy Mojave Bicycle 26"
17014698
Green Lawn Boy Push Lawnmower
17015177
Men's Red Univega Rover Bicycle 26"
17015284
Men's Black Schwinn Duromax Bicycle
17015280
Men's Black National Assembly Bicycle
17015689
Gray Giant Boulder Bicycle 26"
17015883
Men's Black K2 Series 2600 Kent Bicycle
17016982
Men's Blue Huffy Savannah Bicycle
17017901
Girl's Kent Trouble Maker Bicycle 20"
17917897
Red/Black Schwinn Bicycle 20"
17001937
Red Unicycle
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Riverside Church Event
Department: Police
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Riverside Church are requesting the rental of Library Square including the closing 1 st Ave SE between Main St and
Hassan St again this year for an event on Wednesday Night June 20th. They have invited MN Adult & Teen
Challenge to come and speak/Sing along with a bounce house and climbing wall. These activities will be on the 1 st
Ave SE. The event is open to the public. The event starts at 6:30 pm but are requesting the street be closed at 4:00
pm to allow time to set up.
The Park has already been reserved through the Parks Dept. and the Hutchinson Police have reviewed the plan. We
look forward to working with Riverside Church again this year.
Jessie Peters
Office Admin./Asst. to Dr. Lee Allison
Riverside Church
320-587-2074 (Phone)
320-587-7407 (Fax)
www.riversidehutch.org
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: 10th Annual Riversong Festival
Department: Police
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency Yes
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This is the 10th year anniversary of the Riversong Music Festival beginning Friday, July 13 & Saturday, July 14.
Many of the Riversong Committee members have been involved from the very beginning, bringing experience and
familiarity to the Festival.
We have contracted with the Hutchinson Police Department for 24-hour coverage security throughout the Festival.
The Riversong Committee also has a Site and Security staff that will be at the Festival from start to finish.
Friday -- Gates open at 5:00 pm, Music starts at 6:00 pm and the last act takes the stage
We have rented all camping sites and all campers will be aware of the Festival whether or not they choose to attend.
Festival hours are as follows:
9:30 pm music will end by midnight.
Saturday -- Gates open at 11:00 am, music starts at noon, last act takes the stage at
9:30 pm, music will end by midnight.
All electrical needs will be completed by a licensed electrician, then inspected and approved before the event begins.
This year we have opted for metal fencing instead of the plastic fencing used in past years.
The parking lot will be marked and lighted, and Riversong volunteers will supervise the lot.
The Riversong Committee is requesting approval on Friday July 13, 2018 and Saturday July 14, 2018 of the following
items;
1 amplified music in the park
2 amplified music until midnight
3 sale of and consumption of alcohol with the park
The Hutchinson Police has worked with and reviewed the plans for the 10th Annual Riversong Event. We look
forward to working with the Riversong Committee and volunteers to ensure another successful event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 2,000.00 Funding Source: Riversong Festival
FTE Impact: 6.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change
Orders, Supplemental Agreements and/or Work Orders are proposed as noted:
- Change Order No. 02 — Letting No. 8/Project No. 17-08 — WWTF Membrane Bioreactor Cassettes Replacements
This Change Order addresses the City's contributions to this project due to contractor's means and methods. This
Change Order does result in a decrease to the Contract amount of $5,740.85. This action does not extend the Final
Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders & Work Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY CENTER
City of ENGINEERING DEPARTMENT
7A;=111 HASSAN STREET SE, HUITCINSON MN 55350
PHONE:320-234-4209 FAX:320-234-4240
LETTING NO. 8 - PROJECT NO. 17-08 (L8P17-08)
Dated: 05/30/2018 CHANGE ORDER NO. 2 Page 1 of 1
Project
City of Hutchinson Wastewater Treatment Facility, 1300 Adams ST SE, Hutchinson MN 55350
Location:
CONTRACTOR: ZENON Environmental Corporation, d/b/a GE Water & Process Technologies, 3239 Dunda St West, Oakville ON L6M4B2
Canada / 905-465-3030 / tina.st.pierre@ge.com
Contract
$620,337.00
Original Completion: 12/1512017
Revised Completion Date: 12/31/2017
Amount:
Description
[Ths Change Order addresses reimbursement to the City for the City's contributions to this project due to contractor's
of Change:
ans and methods.
In accordance with the terms of this Contract, you are hereby authorized and instructed to pertorm the work as altered by the following
provisions.
1
Credit for addition payroll project overtime wages.
-$2,922.44
2
Credit for strapping kit for module skid return.
-$50.02
3
Credit for PPE-Nitril Gloves.
-$51.96
4
Credit for Standing Planks for cassette frame work.
-$30.32
5
Credit for project operational supplies
-$529.26
6
Credit for miscellaneous hardware.
-$7.05
7
Credit for PPE -Rain suits for contractor Ees.
-$122.51
8
Credit for SS Washers.
-$7.29
9
Credit for DeZurik butterfly valve -scour air header.
-$700.00
10
Credit for 6 x machined leveling pins (special order).
-$1,320.00
TOTAL CREDIT
-$5,740.85
ORIGINAL
CONTRACT AMOUNT
PREVIOUS ADDITIONS/DEDUCTIONS
THIS ADDITION/DEDUCTION
TOTAL
$620,337.00if
$0.00
($5,740.85)
$614,596.15
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation.
[ ] Is Decreased by Calendar Days
Approved:
Approved:
Contractor - ZENON Environmental Corp,
City of Hutchinson - Mayor: Gary Forcier
d/b/a GE Water & Process Technologies
Dated:
Dated: 06/12/2018
Approved:
Approved:
City of Hutchinson - City Engineer: Kent Exner
City of Hutchinson - City Administrator: Matt Jaunich
Dated:
Dated: 06/12/2018
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: City / School Agreements
Department: PRCE
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: DOLF MOON
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The three year joint powers agreement is up for renewal. The original agreement began in 1993. This agreement if
approved will expire 6/30/2021. The agreement provides the framework for the PRCE Department,the City and School
District share in the cost 50/50 of the Department Director.
The Joint Maintenance agreement began in 1999. This new two year agreement provides $3,100 more each year for
the parks department. It represents a nearly 4% increase over the previous agreement. The annualized agreement
will provide $81,500 each year. Additionally the school district will purchase a replacement mower valued @ $60,000
in 2019.
The facility use agreement which includes Roberts Park, Veterans Memorial Field, Recreation Center and Burich
Arena is also up for renewal. In 2018 the the department collected $59,300. The department will receive $61,725 in
2019 and $63,350 in 2020.
I would recommend approval of all City/ School agreements. These agreements represent over $500,000 in revenues
over the two year period. I will be in attendance if you have any specific questions. Thanks for your consideration.
BOARD ACTION REQUESTED:
Approval of Agreements
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND ISD 423 RELATING TO
THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED PARKS,
RECREATION AND COMMUNITY EDUCATION PROGRAM
AGREEMENT, made as of July 1st, 2018 between the CITY OF HUTCHINSON, A
MINNESOTA MUNICIPAL CORPORATION ("City") and INDEPENDENT SCHOOL
DISTRICT NO.423, MCLEOD COUNTY, MINNESOTA, A MINNESOTA MEAL
MUNICIPAL CORPORATION ("School District").
WHEREAS, the School District is organized for the purpose of providing public school
education, including at its discretion Community Education programs and associated recreation
programs within its geographical boundaries; and
WHEREAS, the City is authorized to and does provide parks, recreation and civic programs
to citizens within its geographical boundaries, and
WHEREAS, the School District and the City (hereinafter sometimes collectively called the
"Sponsors") within their respective powers, desire to cooperate in the establishment and operation of
a total Parks, Recreation and Community Education Program, as that term is defined in Article 1 (a)
within the total area encompassed by the boundaries of the City and the School District.
NOW, THEREFORE, the Sponsors hereby agree with the other as follows:
PURPOSE OF AGREEMENT:
The Sponsors shall severally, jointly and cooperatively, pursuant to the broad authority
contained in Section 471.15 through 471.19, inclusive, and Section 471.59, of Minnesota Statutes
and other applicable statutes and their respective express and implied powers, establish and operate a
Parks, Recreation and Community Education Program.
The term Parks, Recreation and Community Education Program is defined, for the purposes
hereof to mean the following:
A program of academic improvement, enrichment, vocational improvement, leisure and
recreation services, program coordination, and social action utilizing School District
physical plants, City Parks and recreation facilities, private resources, if and when
available, for all ages, for all social and economic groups residing within the geographic
boundaries of the Sponsors.
2. The Sponsors shall be responsible for the operation and maintenance of the Parks,
Recreation and Community Education Program, except as otherwise set forth herein.
Recommendations shall be received by the School Board and the City Council from time
to time, concerning the programming and the operation of the programs from the Parks,
Recreation and Community Education Advisory Council.
PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY COUNCIL:
The Parks, Recreation and Community Education Advisory Council shall consist of nine (9)
members who shall be from the following groups:
One (1) member to be selected from the School Board annually.
2. One (1) member to be selected from the City Council annually.
Seven (7) members at large to be appointed jointly by the School Board and the City
Council.
"At large" positions shall be for a term of three (3) years. No "at large" member shall serve on the
Council for more than two (2) consecutive terms. The Parks, Recreation and Community Education
Advisory Council shall include public advertising of the "at large" position with all candidates names
forwarded to the Mayor and the School Board Chairperson respectively for City Council and School
Board approval. The terms of office shall end on August 315t of each proper year. In case of a vacancy
during the term of an "at large" member, the School Board and City Council shall jointly appoint a new
member to serve the remainder of the term. In case of the vacancy of a permanent member, (School Board
representative or City Council representative) the appropriate unit shall appoint a new member. Besides
the nine (9) voting members, the Parks, Recreation and Community Education Director shall serve as an
ex-officio members with the Director appointing staff as secretary to the Board. The Board shall annually
elect one (1) member to serve as chairperson and it may adopt such rules of procedure, as it deems
compatible.
DUTIES OF THE PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY
COUNCIL:
1. Serve as official advisory council responsible for all aspects of parks, recreation and
community education.
2. Plan and establish a joint parks, recreation and community education program for the School
District and City.
3. Review the annual budget and develop recommendations that shall be submitted to the
School District and City.
4. Develop programs and recommend policies on parks, recreation and community education
according to the needs of the community.
5. Endeavor to secure citizen group participation on all matters of parks, recreation and
community education.
6. Perform all other duties and functions as may be requested by the School Board and the City
Council.
PROGRAM RESPONSIBILITIES:
The Parks, Recreation and Community Education Director shall administer the program
established by the Board. Prepare annual budgets and submit them for review to the Advisory Council.
Upon review and development of recommendations by the Advisory Council, the budgets shall then be
submitted to the School Superintendent and the City Administrator for review/revision and presentation to
the respective School Board and City Council for their review, revision and approval.
The approved annual budget shall be submitted to the School Superintendent and the City
Administrator each year as requested by the School Superintendent and City Administrator. -The cost of
the program will then be allocated to each of the participating parties. The costs of the Parks, Recreation
and Community Director's salary, benefits and training will be on an equal obligation of the parties hereto
with the School District purchasing those services from the City of Hutchinson. In addition, the School
Superintendent shall determine the amount, if any, of performance pay the director may be entitled to
under the compensation guidelines of the School District. If agreement on the budget is not reached by
December 1, operation of the current program will continue on the previous year's amount until approval
is reached.
Land, playground equipment and supplies furnished by either parry hereto shall remain the
property of the parry so furnished or supplying the same except that nothing herein shall be construed so
as to prohibit the purchase of recreational supplies or equipment with the use of joint funds if so agreed to
by the parties. It is agreed that the maintenance of City park property and facilities shall remain a function
of the city and the maintenance of School District land facilities shall remain a function of the School
District.
The Director shall strive, to the extent possible, to devote equal working time to both the School
District and the City. However, both the City and the School District recognize that an exactly equal
apportionment of the director's time is impossible due to city and school schedules, and fluctuations in
the requests for services made of the director from the City, School District and members of the public.
LIABILITY INSURANCE:
Each Sponsor shall maintain public liability insurance coverage upon its public resources made
available for the Parks, Recreation and Community Education Program.
DIRECT SUPERVISION OF PROGRAM:
All activities of the Director in charge of the Community Education Program will be under the
direct supervision of the Superintendent of Schools. All activities of the Director in charge of the Parks
and Recreation programs will be under the direct supervision of the City Administrator.
LENGTH OF AGREEMENT - WITHDRAWAL
This Agreement shall remain in force and effect until June 30t1i 2021. However, either parry may
terminate this Agreement hereto by written notice to the other parry giving at least one (1) year notice
prior to the date of desired termination. In the event of such termination, an accounting shall be completed
in a manner mutually satisfactory to the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the
respective duly authorized officers of the City Council of Hutchinson and the School Board of
Independent School District No. 423.
INDEPENDENT SCHOOL DISTRICT NO. 423
McLeod County, Minnesota
School Board Chairperson
Superintendent of Schools
CITY OF HUTCHINSON
McLeod County, Minnesota
Mayor
City Administrator
I
LEASE AGREEMENT
HUTCHINSON SCHOOL DISTRICT
Burich Arena
THIS AGREEMENT, made this first day of July, 2018 by the City of Hutchinson, a municipal corporation,
hereinafter ealled First Peet, the "City", and the Independent School District No. 423 of McLeod County,
hereinafter ealled Seeetid Pa4y the "District", WITNESSETH:
WHEREAS, the F� City has assumed the operation and maintenance of Burich Arena, through the
guidance and recommendation(s) of the PRCE Advisory Board;
WHEREAS, it is the desire of the Seeetid Paftmy District to rent Burich Arena for programming to be conducted
and sponsored through its physical education program and/or extra -curricular programs;
NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the
parties hereby mutually agree as follows:
1. PREMISES: The First Pa4y City agrees to lease and hereby does lease, and the Secand n ,4..
District agrees to take and hereby does take Burich Arena, east rink and west rink.
2. TERMS OF LEASE: This lease shall be from the term of July 1, 2018 through June 30, 2020.
3. RENTAL PAYMENT AND GAME RECEIPTS: The District agrees to pay the
First City a rental payment for the premises as shown below:
2018-19 2019-20 TOTAL TOTAL
Practice Ice 225 hours $185. $190. $41,625. $42,750.
20 Games Varsity/J.V. $775. $800. $15,500. $16,000.
TOTAL $57,125 $58,750
Each yearly total amount will be paid on or before April I" of 2019 and 2020 respectively. All
game admission receipts shall be the property and responsibility of the Seeend Party District.
Hockey games in excess of 20 Varsity/J.V shall be billed at the agreed upon game rates.
4. DEFINITIONS
a. "Ice -time" - The period of time the ice is on the floor of the premises and utilized for
hockey games and/or practices.
b. "Non -Ice -Time" - The period of time no ice is on the floor and utilization is for sports
other than hockey, i.e., tennis, track, softball, soccer, baseball.
C. Exclusive use - The time the Seeend PaFt , District is in possession of the premises for
"ice -time" and "non -ice -time" use, without interference from the First City and/or Seeend
P District, except for normal maintenance of the building.
5. USE OF FACILITIES: The First City agrees to lease the premises for exclusive use at the
following designated times and activities.
2
a. The District shall be allotted 225 hours of ice time per school year. In the
event more than 225 hours practice ice time is used, the Seeen Patty District shall be
billed at the agreed hourly rate.
b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon
between the city's Facilities & Operations Manager and School Activities Director.
C. Game ice -time shall be set by schedule. All hockey games shall be Monday through
Saturday, excluding holidays. All regularly scheduled hockey games and dates are set
forth in a schedule and may be canceled and/or rescheduled only after mutual
consultation of the First Party City and the Seeen PaFt , District , or their respective
representatives.
d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the
Seeen n,,. y's District's obligation for rent shall be adjusted on a pro-rata basis and the
party of the first pa City shall refund within 30 days after termination that portion of the
rent covering the period of non-use. If the damage cannot be repaired within 30 days, the
District may exercise the option to terminate.
6 FIRST- n n n 4* CITY RESPONSIBLITIES:
a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice -making
and cleaning equipment and machines; flooding the ice rinks; cleaning of the ice
surfaces; maintaining the parking lot; and the normal maintenance, repair and
replacement of dasherboards, goals and nets; and make all necessary structural
alterations, repairs and maintenance.
b. To provide janitor service for cleaning of the locker and shower area and cleaning of the
bleacher area, storage area and upper arena areas as needed.
C. To operate, maintain and receive revenues from all concessions and/or vending machines,
unless otherwise assigned in whole or part.
7. SECOND PARTY D TY DISTRICT RESPONSIBILITIES:
a. To provide personnel and supplies for the sale and collection of admission tickets.
b. To provide for payment of any Minnesota sales tax for admission.
C. To provide towel and laundry service.
d. To designate personnel to supervise students at any time the building is being used by its
students under this agreement, and to designate one individual to be responsible for
key(s) for use of the building while in use by its students.
e. To be responsible for loss or theft of school and/or personnel property while stored or
otherwise within the premises.
f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s),
referees and supervisory personnel.
g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of
the school and players are picked up and properly stored in the areas and cabinets, as
provided by the Fifst Pa4y City, and to see that all students are out of the building by
one-half (1/2) hour after close of practice or game.
3
8. RULES AND REGULATIONS:
The rules and regulations of Independent School District No. 423 pertaining to student conduct
shall be in effect during all times this building is used by the school. Additional policies
governing the conduct of students may be developed as needed by Burtch Arena and the school
administration. The policies, rules and regulations shall be enforced by school personnel as
assigned by the school administration and the city personnel as assigned by the ems City's
Facilities & Operations Manager.
9. INSURANCE:
The €iFst Pat4y City agrees to pay a sum equal to the actual expense for bodily injury and
property damage insurance.
10. INDEMNIFICATIONS:
The Seeend Pat4 , District agrees to save harmless, protect and indemnify the First Pat4y City
from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature
whatsoever arising out of the personal injury or property damage on the leased premises while it
is under control of and being used by the party of the seeeod par- District. Each party agrees to
name the other as an "additional insured party" in liability insurance policies.
11. SUCCESSORS AND ASSIGNS:
All provisions of the lease, herein stated, are binding upon the successors or assigns of the
respective parties.
IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above
written.
In presence of: CITY OF HUTCHINSON
BY
Mayor
BY
City Administrator
INDEPENDENT SCHOOL
DISTRICT NO. 423
BY
Chairman
BY
Clerk
USE OF FACILITIES
HUTCHINSON SCHOOL DISTRICT
AND CITY OF HUTCHINSON
2018-2020
Recreation Center
It shall be the policy of the School District and the City of Hutchinson to rent the Recreation Center Building at
a cost of $40 per hour and Burich Arena at $60 per hour for dry floor activities with the rentee providing a
minimum of one building supervisor.
Roberts Park (Softball
Estimate 40 days of use, which includes 40 softball games — 10 "A" squad games, 10 ' JV squad games, 10 "C"
squad games and 10 middle level games
As soon as weather permits, usually the first week in April, practice is scheduled outdoors. The above -
mentioned 40 days does not account for any inclement weather cancellations.
It shall be the policy of the School District and the City of Hutchinson that the school district will rent Roberts
Park for $3,000 per softball season for the above -mentioned use. This includes material, labor and use of City
equipment.
VMF Field (Baseball)
Use of Veteran's Memorial Field shall be $1,600 for the season, which includes games and practices.
General Guidelines
When use of facilities or cancellation is needed because of inclement weather, contact must be made by noon to
the city's PRCE Director by the School Activities Director, and facilities can be used only upon approval of the
above -mentioned directors.
Renters shall always follow the approved time schedule.
Renters shall assist in setup for activities or for the next activities.
Renters shall leave the facilities in good condition.
The renter's supervisor of the activity must stay until all participants have left the building including emergency
situations.
INDEPENDENT SCHOOL DISTRICT NO. 423 CITY OF HUTCHINSON
McLeod County, Minnesota McLeod County, Minnesota
School Board Chairperson
Superintendent of Schools
Mayor
City Administrator
AN AGREEMENT BETWEEN THE CITY OF HUTCHINSON,
MINNESOTA AND HUTCHINSON INDEPENDENT SCHOOL DISTRICT
#423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A
JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM
THIS AGREMENT entered into this I" day of July 2018, between the CITY OF
HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ("City") and
INDEPENDENT SCHOOL DISTRICT NO.423, MCLEOD COUNTY, MINNESOTA, A
MINNESOTA MUTUAL MUNICIPAL COPORATION ("Sehee Dist,: +" "School
District").
WHEREAS, the School District is organized for the purpose of providing public school
education and does provide extracurricular activities for which it maintains expenses;
playgrounds, ball fields and practice facilities and has adjacent to its buildings, parking areas and
sidewalks that it maintains; and
WHEREAS, the City is authorized to and does provide and maintain parks, recreation
areas, parking areas and sidewalks adjacent to the building that it owns; and
WHEREAS, the School District and the City (collectively called the "Sponsors") within
their respective powers, recognizing that through economies of scale there will be cost savings to
both the City and School District through a joint agreement to maintain recreation areas and they
desire to cooperate in the establishment of operation of a Joint Grounds Maintenance Program.
NOW, THEREFORE, the Sponsors hereby agree with each other as follows:
PURPOSE OF AGREEMENT:
The Sponsors shall severally, jointly and cooperatively, pursuant to the broad authority
contained in Minnesota Statute §471.59 and other applicable statutes and their respective express
and implied powers, establish and operate a Joint Grounds Maintenance Program.
The term Joint Grounds Maintenance Program is defined, for the purposes hereof to mean
the following:
A program of shared equipment, materials and labor between the Sponsors to more
effectively and cost efficiently maintain the parks and recreation areas of each of the
Sponsors and the parking areas and sidewalks adjacent to buildings owned by the
respective Sponsors.
2. To plan and establish a Grounds Maintenance Program for the green areas of the
Sponsors to implement a program mowing; fertilization; herbicide/pesticide
treatment; tree pruning; watering; aeration/top dressing; stripping/demarcation of lots
and fields; and sign installation. (Parking lot paint by District)
3. To plan and establish a Program for snow and ice removal from the parking lots and
sidewalks adjacent to the buildings of the Sponsors and to establish a schedule or time
table for such snow and ice removal. (Snow hauling by District)
4. To plan and establish a Maintenance Program of the athletic fields and playgrounds
of the Sponsors, including tennis courts, baseball/softball fields, and soccer/football
fields, which are the real property of the respective Sponsors. (Playground
replacement parts by District)
5. Real property, equipment, supplies and employees furnished by either party hereto
shall remain the property and/or employees of the party so furnishing them, except
that nothing herein shall be construed as to prohibit the purchase of grounds
maintenance supplies or equipment with the use of joint funds, if so agreed by the
parties.
LIABILITY INSURANCE:
Each sponsor shall maintain public liability insurance coverage upon its public resources,
including its land, buildings, machinery and employees in an amount at least as great as any
statutorily imposed exposure. Employees of, and machinery and materials owned by the
respective sponsors shall be deemed to remain the employee and resource of that Sponsor for
insurance and liability purposes. The Sponsors agree to obtain a separate liability insurance
policy to insure the Joint Grounds Maintenance Program, if necessary.
SUPERVISION OF PROGRAM:
All activities of the grounds Maintenance Program shall be under the direct supervision
of the Superintendent of Schools and the City Administrator.
LENGTH OF AGREEMENT AND WITHDRAWL:
This Agreement shall remain in force and effect for a period of two (2) years from July 1,
2018 thru June 30, 2020. However, this Agreement may be terminated by either party hereto by
written notice to the other parry with at least one (1) year notice prior to the date of desired
termination.
CONSIDERATION:
The School District agrees to provide a cash payment to the City of Hutchinson in the
amount of $81,500.00 annually for the term of this Agreement in consideration for the ground
program services identified within the Agreement and provided by the City of Hutchinson.
This consideration shall be reviewed annually as part of the budget development process.
2
ACCOUNTING:
Each party to this Agreement agrees to make all financial documents available for
inspection by the other, if requested, with a three (3) day written notice.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by the respective duly authorized officers of the City Council of Hutchinson, Minnesota
and School Board of Independent School District No. 423.
INDEPENDENT SCHOOL DISTRICT NO. 423 CITY OF HUTCHINSON
McLeod County, Minnesota McLeod County, Minnesota
School Board Chairperson
Superintendent of Schools
Attest:
School Board Clerk
Mayor
City Administrator
Finance Manager
Dated: Dated:
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
05/25/2018
EFT707
EFTPS
PAYROLL 5/6 - 5/19/2018
65,521.77
05/25/2018
EFT708
MN Dept of Revenue
PAYROLL 5/6 - 5/19/2018
13,522.30
05/25/2018
EFT709
Provident Life and Acc Ins
PAYROLL 5/6 - 5/19/2018
703.64
05/25/2018
EFT710
PERA
PAYROLL 5/6 - 5/19/2018
50,697.73
05/25/2018
EFT711
TASC-Flex
PAYROLL 5/6 - 5/19/2018
1,816.06
05/25/2018
EFT712
TASC-H S A
PAYROLL 5/6 - 5/19/2018
12,954.36
05/25/2018
EFT713
ICMA
PAYROLL 5/6 - 5/19/2018
2,148.56
05/25/2018
EFT714
VOYA
PAYROLL 5/6 - 5/19/2018
740.00
05/25/2018
EFT715
MNDCP
PAYROLL 5/6 - 5/19/2018
305.00
05/25/2018
201104
MNPEA
PAYROLL 5/6 - 5/19/2018
663.00
05/25/2018
201105
Unum Life Ins
PAYROLL 5/6 - 5/19/2018
1,045.90
05/25/2018
201106
HART
PAYROLL 5/6 - 5/19/2018
566.37
05/25/2018
201107
GIFFERSON, TOM
REIMB: MEAL/FUEL FOR MN CHIEFS OF POLICE
47.86
05/29/2018
201108
HUTCHINSON, CITY OF
AQUATIC CENTER START-UP CASH
1,485.00
06/12/2018
201109
A R ENGH HEATING & AIR CONDITIONING
SERVICE CALL- BOILER DOWN - WWTP
225.00
06/12/2018
201110
ACE HARDWARE
VARIOUS R&M SUPPLIES
1,104.05
06/12/2018
201111
VOID
-
06/12/2018
201112
AG SYSTEMS
STREETS UNIT 613: EQUIPMENT PARTS
13.76
06/12/2018
201113
AIM ELECTRONICS INC
CARRYING CASE FOR SCOREBOARD PARTS
50.00
06/12/2018
201114
ALLIED PRODUCTS
MN, US & MIA FLAGS - POLICE
165.92
06/12/2018
201115
ALPHA TRAINING & TACTICS LLC
CONCEALABLE BODY ARMOR - POLICE
5,621.94
06/12/2018
201116
AMERICAN BOTTLING CO
MAY COST OF GOODS - LIQUOR
334.64
06/12/2018
201117
AMERICAN LEGION
STATE CONVENTION PROGRAM ADVERTISING
175.00
06/12/2018
201118
AMERICINN
CORY FRANEK LODGING -TRAINING
322.23
06/12/2018
201119
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS, LAUNDRY BAG
216.72
06/12/2018
201120
ARCTIC GLACIER USA INC.
MAY COST OF GOODS - LIQUOR
1,343.12
06/12/2018
201121
ARNESON DISTRIBUTING CO
MAY COST OF GOODS - LIQUOR
2,363.20
06/12/2018
201122
ARNOLD'S OF GLENCOE INC
ST 113: PATCH TRAILER PARTS
19.50
06/12/2018
201123
ARTISAN BEER COMPANY
MAY COST OF GOODS - LIQUOR
2,162.60
06/12/2018
201124
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
200.56
06/12/2018
201125
B & C PLUMBING & HEATING INC
SPRING SERVICE CONTRACT; EXTRA- DIAGNOS
2,400.00
06/12/2018
201126
B.W. WELDING
EQUIPMENT PARTS FOR WWTP
490.00
06/12/2018
201127
BARGEN INC
GAP REPAIR-2ND AVE SW FROM LYNN TO DALE
3,600.00
06/12/2018
201128
BASF CORPORATION
MULCH COLORANT- CREEKSIDE
8,064.00
06/12/2018
201129
BEACON ATHLETICS
REPLACEMENT PORTABLE FENCE POLES
334.00
06/12/2018
201130
BELLBOY CORP
MAY & JUNE COST OF GOODS - LIQUOR
2,813.28
06/12/2018
201131
BENNY'S MEAT MARKET
HOT DOGS, PATTIES - RECREATION CONCESSIONS
250.00
06/12/2018
201132
BERNICK'S
JUNE COST OF GOODS - LIQUOR
3,491.91
06/12/2018
201133
BETTER HALF EMBROIDERY
CITY LOGO SHIRTS - BLDG INSP / PLAN & ZONING
666.86
06/12/2018
201134
BIOBAG AMERICAS INC
COMPOSTABLE BIO-BAGS - REFUSE
8,066.00
06/12/2018
201135
BIOCYCLE
2 YEAR SUBSCRIPTION - REFUSE
120.00
06/12/2018
201136
BLUE EARTH COUNTY SHERIFF
2018 REGIONAL LOGGING MAINT FEE - POLICE
2,917.79
06/12/2018
201137
BOLTON & MENK INC.
DESIGN & BID ADMIN - AIRPORT HANGAR PROJECT
3,749.90
06/12/2018
201138
BORDSON, CALE
FOOTWEAR REIMB - PARKS SEASONAL
94.99
06/12/2018
201139
BRANDED SOLUTIONS
APPAREL W/ LOGO - POLICE
726.38
06/12/2018
201140
BRAUN INTERTEC CORP
GEOTECH EVAL: SERVICES THRU 4/27/18 - PMP
4,449.50
06/12/2018
201141
BREAKTHRU BEVERAGE
MAY COST OF GOODS - LIQUOR
15,548.54
06/12/2018
201142
C & L DISTRIBUTING
MAY COST OF GOODS - LIQUOR
87,441.85
06/12/2018
201143
CANNON RIVER WINERY
MAY COST OF GOODS - LIQUOR
144.00
06/12/2018
201144
CARD SERVICES
VARIOUS CASH WISE PURCHASES
273.57
06/12/2018
201145
CARLOS CREEK WINERY
MAY COST OF GOODS - LIQUOR
1,056.00
06/12/2018
201146
CASH DRAWER #4
REPLENISH CITY CENTER PETTY CASH
81.00
06/12/2018
201147
CENTRAL HYDRAULICS
VARIOUS EQUIPMENT R&M SUPPLIES
246.69
06/12/2018
201148
CENTURY FENCE
BACKSTOPS & FENCING - RIVERSIDE/TARTAN PKS
64,900.00
06/12/2018
201149
CHEMISOLV CORP
WASTEWATER CHEMICALS
2,520.00
06/12/2018
201150
CINTAS CORPORATION
MATS, COVERALLS, BATHROOM SUPPLIES
187.44
06/12/2018
201151
CLARKE ENVIRONMENTAL MOSQUITO MANAG
MAY SERVICE: ULV & LARVAL TREATMENTS
8,250.00
06/12/2018
201152
COMMISSIONER OF TRANSPORTATION
ADVERTISING DEVICES PERMIT RENEWAL 4462
60.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
06/12/2018
201153
CONWAY DATA, INC.
2018-19 MN ECON DEV GUIDE - EDA
6,270.00
06/12/2018
201154
CORE & MAIN LP
METER GASKETS AND PARTS - WATER
1,043.29
06/12/2018
201155
CORROW, NOAH
REIMB: SAFETY FOOTWEAR - PARKS SEASONAL
175.00
06/12/2018
201156
COUNTRYSIDE FLAGPOLE
US FLAGS - CITY CENTER & SENIOR DINING
78.00
06/12/2018
201157
CROW RIVER AUTO & TRUCK REPAIR
MAINT & REPAIRS - VARIOUS POLICE VEHICLES
1,473.02
06/12/2018
201158
CROW RIVER FLORAL & GIFTS
BABY GIRL ARRANGEMENT - MONTANA HEMLING
42.50
06/12/2018
201160
CROW RIVER PRESS INC
CAMPGROUND BROCHURES
128.57
06/12/2018
201161
CROW RIVER WINERY
MAY COST OF GOODS - LIQUOR
822.70
06/12/2018
201162
CURRENT RESIDENT
UB refund for account: 2-803-0720-6-03
60.49
06/12/2018
201163
D2 SERVICES, INC.
LABOR & TRAVEL FOR SUPPORT SERVICES - WWTP
3,308.00
06/12/2018
201164
DAAK REFRIGERATION
REPAIR UPRIGHT FREEZER AT ROBERTS PARK
158.00
06/12/2018
201165
DELL MARKETING L.P.
COMPUTER FOR POLICE INVESTIGATIONS
633.42
06/12/2018
201166
DENISE FISCHER
REFUND: REGISTERED FOR WRONG CLASS
40.00
06/12/2018
201167
DOSTAL ELECTRONIC'S CENTER
MICROPHONES - EVENT CENTER
149.95
06/12/2018
201168
DUNDEE
ARRANGEMENT: RICHARD KOSEK FUNERAL
57.98
06/12/2018
201169
DVS RENEWAL
RENEWAL TABS FOR TWO POLICE SUVs
42.00
06/12/2018
201170
DYNA SYSTEMS
ANCHOR HAMMER DRIV CONCRETE - WWTP
84.49
06/12/2018
201171
E2 ELECTRICAL SERVICES INC
TROUBLESHOOT GAS PUMP AT AIRPORT
130.00
06/12/2018
201172
ECOLAB PEST ELIMINATION
RODENT PROGRAM - CREEKSIDE
155.28
06/12/2018
201173
EMERGENCY RESPONSE SOLUTIONS LLC
FIRE EQUIPMENT/SUPPLIES
1,841.00
06/12/2018
201174
ENVIRONMENTAL RESOURCE ASSOC
LAB SUPPLIES FOR WASTEWATER TREATMENT
411.83
06/12/2018
201175
ERICKSON ENGINEERING CO LLC
CONSTRUCTION INSPECTION - 2ND AVE BRIDGE
139.50
06/12/2018
201176
ERLANDSON, BEN
REIMB: TRAVEL EXP - POLICE TRAINING
553.07
06/12/2018
201177
EXNER, KENT
REIMB: TRAVEL FOR VARIOUS MTGS, SUPPLIES
411.43
06/12/2018
201178
FARM -RITE EQUIPMENT
SERVICE ON TOOLCAT 5610- PARKS DEPT
2,782.52
06/12/2018
201179
FASTENAL COMPANY
PARKS DEPT - R&M SUPPLIES
1,706.68
06/12/2018
201180
FINANCE & COMMERCE
2018 STREET SEAL COATING: BIDS/CONSTRUCT
226.82
06/12/2018
201181
FIRESHAPES STUDIO
2018 ART SCULPTURE "DELIVER XUBERANT"
1,000.00
06/12/2018
201182
FORESTEDGE WINERY
MAY COST OF GOODS - LIQUOR
234.00
06/12/2018
201183
FORESTRY SUPPLIERS INC
ANCHOR, DUCKBILL- PARKS DEPT
88.32
06/12/2018
201184
FRED HOLASEK & SON INC
DEEP GRASS, PETUNIAS - PARKS DEPT
3,082.16
06/12/2018
201185
GALCO INDUSTRIAL ELECTRONICS
TIME DELAY RELAY - WATERPARK R&M SUPPLIES
198.83
06/12/2018
201186
GEB ELECTRIC INC
INSTALL OUTSIDE RECEP FOR CLOCK - WATERPARK
665.00
06/12/2018
201187
GEMPLER'S INC
LANDSCAPE RAKES -AIRPORT
109.98
06/12/2018
201188
GIFFERSON, TOM
REIMB: FUEL FOR BURLINGTON INSPECTION
70.84
06/12/2018
201189
GLENCOE SILVER LAKE COMMUNITY ED
2018 SPRING SOCCER REGISTRATION
50.00
06/12/2018
201190
GOPHER STATE FIRE EQUIPMENT CO.
SEMI-ANNUAL INSPECTIONS - CITY CTR / EDA
182.50
06/12/2018
201191
GOVT FINANCE OFFICERS ASSN - GFOA
2017 GFOA APPLICATION - CAFR PROGRAM
505.00
06/12/2018
201192
GRAINGER
VARIOUS R&M SUPPLIES
2,722.33
06/12/2018
201193
GRAY, CRAIG
2018 ART SCULPTURE "SLICES OF HEAVEN"
1,000.00
06/12/2018
201194
GREEN EARTH LAWN CARE INC
MOWING 750 DALE ST SW - NUISANCE MOWING
96.00
06/12/2018
201195
GREGORY BRADFORD
REIMB: BOOKED TOO MANY NIGHTS - 1 NIGHT
16.00
06/12/2018
201196
HACH COMPANY
VARIOUS SUPPLIES FOR WATER PLANT
1,126.55
06/12/2018
201197
HANSEN GRAVEL INC.
APRIL CONTRACT SNOW REMOVAL
2,520.00
06/12/2018
201198
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIRS / RESTORATION
4,690.00
06/12/2018
201199
HAWKINS INC
CHEMICALS FOR WASTEWATER & WATERPARK
5,728.19
06/12/2018
201200
HAYDAY EXPRESS
CREEKSIDE FREIGHT BAGGED PRODUCT
1,300.00
06/12/2018
201201
HENNEPIN COUNTY COURT ADMIN
BAIL: D PIERSON
78.00
06/12/2018
201202
HENRY'S WATERWORKS INC
RED FLEXSTAKE HYDRANT MARKER (100 QUANTITY)
1,896.44
06/12/2018
201203
HENRYS FOODS INC
FOILSHEETS, BOMB POPS -CONCESSIONS SUPPLY
233.31
06/12/2018
201204
HILLYARD / HUTCHINSON
VARIOUS BATHROOM/CLEANING SUPPLIES
713.82
06/12/2018
201205
HJERPE CONTRACTING
REPAIR WATER LEAKS & REPL CEMETERY HYDRANT
10,043.08
06/12/2018
201206
HOHENSTEINS INC
MAY COST OF GOODS - LIQUOR
186.00
06/12/2018
201207
HOLT MOTORS INC
SHOP PART: BRAKE CHAMBER - STREETS
58.79
06/12/2018
201208
HOLT-PETERSON BUS
7/17 THE OAKS & ZORBAZ BOAT CRUISE - SR EVENT
645.00
06/12/2018
201209
HUELIFE, LLC
2018 STRATEGIC PLANNING SESSIONS FOR CITY
6,581.32
06/12/2018
201210
HUTCHINSON CO-OP
GAS, DSL, DIESEL TREAT, LP GAS, KEROSENE
1,535.11
06/12/2018
201211
HUTCHINSON CONVENTION & VISITORS BU
APRIL 2018 LODGING TAX
7,009.77
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
06/12/2018
201212
HUTCHINSON EVENT CENTER
WINE TASTING EVENT -LIQUOR
60.00
06/12/2018
201213
HUTCHINSON HEALTH
REIMB SITZ ASSESSMENT - BETKER 2016 PURCHASE
7,063.86
06/12/2018
201214
HUTCHINSON HEALTH CARE
JUNE COMMON AREA MAINT - EVENT CENTER
2,277.99
06/12/2018
201215
HUTCHINSON HRA
PROCESSING FEE FOR JAMES DERAGON LOAN
400.00
06/12/2018
201216
HUTCHINSON LEADER
12 MONTH RENEWAL
4,193.85
06/12/2018
201217
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMB: MURDER MYSTERY
2,464.01
06/12/2018
201218
HUTCHINSON UTILITIES
REIMB VERIZON: DAVE HALQUIST S/B ON CITY BILL
122.30
06/12/2018
201219
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - HATS
178.68
06/12/2018
201220
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES- CREEKSIDE
17.19
06/12/2018
201221
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS DEPT
2,218.49
06/12/2018
201222
HUTCHINSON, CITY OF
WATER & SEWER 4/1 - 4/30'18
1,334.27
06/12/2018
201223
HUTCHINSON, CITY OF
REPLENISH ATM AT CITY CENTER
5,000.00
06/12/2018
201224
IDEAL SERVICE INC
EMERG REPAIR -REPLACED BFD'S ON PUMPS-WWTP
4,015.00
06/12/2018
201225
INGSTAD BROADCASTING
MAY ADVERTISING - LIQUOR & SENIOR EVENT
1,103.50
06/12/2018
201226
INTERNATIONAL CODE COUNCIL INC
MEMBER #0291610 DUES - PLANNING
135.00
06/12/2018
201227
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP PARTS- BATTERIES
724.75
06/12/2018
201228
ISD #423
APRIL 2018 CLASSES - REIMB FOR FEES COLLECTED
10,140.00
06/12/2018
201229
J & B PALLETS
PALLET SUPPLY FOR CREEKSIDE INVENTORY
7,020.00
06/12/2018
201230
JACK'S UNIFORMS & EQUIPMENT
CUSTOM BADGES (3) - POLICE
320.99
06/12/2018
201231
JAMES DERAGON
HRA MHFA FIX -UP FUND LOAN
21,037.30
06/12/2018
201232
JAY MALONE MOTORS
OIL CHG / TIRE ROTATE - BLDG INSP & PARKS
125.93
06/12/2018
201233
JEFF MEEHAN SALES INC.
MARCH 2O18 CREEKSIDE COMMISSIONS
16,737.08
06/12/2018
1201234
JEFFERSON FIRE & SAFETY INC
FOAM & FIRE TRUCK REAR INTAKE ADAPTERS
2,071.74
06/12/2018
201235
JJ TAYLOR DIST OF MN
MAY COST OF GOODS - LIQUOR
12,701.47
06/12/2018
201236
JOANIE'S CATERING LLC
ONE MEAT BUFFET - ADAPTIVE REC/SENIOR CTR
1,000.00
06/12/2018
201237
JOE'S SPORT SHOP
RECREATION T-SHIRTS; BOWLING, TBALL, SOFTBALL
1,897.50
06/12/2018
201238
JOHNSON BROTHERS LIQUOR CO.
MAY COST OF GOODS - LIQUOR
53,619.46
06/12/2018
201239
JOHNSON CONTROLS FIRE PROTECTION LP
EVENT CENTER CONTRACT 6/1/18 - 5/31/19
217.26
06/12/2018
201240
JUERGENSEN, JUSTIN
REIMB: MILEAGE FOR WELLS FARGO SEMINAR
58.86
06/12/2018
201241
JUUL CONTRACTING CO
CONTRACTED REPAIR WORK
6,001.50
06/12/2018
201242
KAHNKE BROTHERS NURSERY
FLOWERS FOR PLANTING - PARKS DEPT
474.71
06/12/2018
201243
KALENBERG, STEPHEN
REIMB FOOTWEAR - STREETS SEASONAL
175.00
06/12/2018
201244
KERI'S CLEANING
MAY CONTRACT CLEANING - VARIOUS FACILITIES
3,426.50
06/12/2018
201245
KOHLS SWEEPING SERVICE
4/11, 4/12, 5/4 JD 700H DOZER - CREEKSIDE
942.50
06/12/2018
201246
KONERZA, STACY
DJ DANCE - SENIOR CENTER EVENT
100.00
06/12/2018
201247
L & P SUPPLY CO
MOWER PARTS, WEED WHIPS, FUEL
1,174.09
06/12/2018
201248
LDV, INC.
CUSTOM BUILT BOX FOR POLICE SRT VEHICLE
122,831.00
06/12/2018
201249
LEVINE, AMY
UB refund for account: 3-105-9170-0-00
336.34
06/12/2018
201250
LIBERTE CONSTRUCTION
REFUND ON TWO BUILDING PERMITS
102.00
06/12/2018
201251
LIEN, MIKE
REIMB: TRAVEL FOR HANDS -ON -TRAINING
175.09
06/12/2018
201252
LOCHER BROTHERS INC
MAY & JUNE COST OF GOODS - LIQUOR
45,494.57
06/12/2018
201253
MARCO TECHNOLOGIES, LLC
COPIER CONTRACT 5/20 - 6/20'18 - CITY CENTER
353.39
06/12/2018
201254
MARSHALL CONCRETE PRODUCTS
VETERANS PARK: PAVE EDGING, SAND
282.32
06/12/2018
201255
MCLEOD COUNTY AUDITOR -TREASURER
2018 AERIAL PHOTOGRAPHY PROJECT CONTRIB
14,328.00
06/12/2018
201256
MCMA
MATTJAUNICH MEMBERHIP RENEWAL
144.45
06/12/2018
201257
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
1,848.48
06/12/2018
201258
VOID
-
06/12/2018
201259
MESSNER, KEITH
REIMB: DOUGHNUTS FOR ADA BUS COMPLIANCE
35.96
06/12/2018
201260
MIDWEST PLAYSCAPES INC.
ROTARY FITNESS EQUIPMENT VANDALISM REPAIR
580.25
06/12/2018
201261
MINNESOTA DEPT OF HEALTH
Q2 2018 STATE FEE - WATER CONNECTIONS
7,935.00
06/12/2018
201262
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE & REGIS (2 PARKS 2018 F150s)
2,872.60
06/12/2018
201263
MINNESOTA DEPT OF TRANSPORTATION
3 YEAR RENEWAL OF PUBLIC USE LANDING ARE
40.00
06/12/2018
201264
MINNESOTA PETROLEUM SERVICE
HATS & AIRPORT FUEL SYSTEM REPAIRS/MONITOR
1,082.25
06/12/2018
201265
MINNESOTA SPORTS FEDERATION
HUTCHINSON MEN'S SLOW PITCH
160.00
06/12/2018
201266
MINNESOTA VALLEY TESTING LAB
VARIOUS TESTING FOR WASTEWATER
1,410.30
06/12/2018
201267
MRAZ, JACOB
REIMB FOOTWEAR - PARKS SEASONAL
94.99
06/12/2018
201268
MWOA
42ND ANNUAL CONF: CORY FRANEK REGISTRATION
250.00
06/12/2018
201269
NEW FRANCE WINE
MAY COST OF GOODS - LIQUOR
762.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
06/12/2018
201270
NORTH CENTRAL LABORATORIES
LAB SUPPLIES FOR WASTEWATER TREATMENT
296.13
06/12/2018
201271
NORTHERN BUSINESS PRODUCTS
OFFICE & RESTROOM SUPPLIES
403.47
06/12/2018
201272
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHT TO VARIOUS LOCATIONS
2,600.00
06/12/2018
201273
NORTHWEST ASPHALT & MAINTENANCE
CRACK FILL MATERIAL, ROUTE & SEAL, PLACE
24,882.00
06/12/2018
201274
NORTROM, ALICIA
REIMB: MEALS FOR POLICE TRAINING
120.33
06/12/2018
201275
NU -TELECOM
June Phone Service
5,341.45
06/12/2018
201276
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
44.02
06/12/2018
201277
OENOPHILIA
MAY COST OF GOODS - LIQUOR
79.76
06/12/2018
201278
OFFICE OF MN IT SERVICES
APRIL SERVICES - DMV
206.08
06/12/2018
201280
PAUSTIS WINE COMPANY
MAY COST OF GOODS - LIQUOR
2,324.17
06/12/2018
201281
PELLINEN LAND SURVEYING
ALBRECHT EASEMENTS (2)
560.00
06/12/2018
201282
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMPORARY STAFFING - MAY
11,315.14
06/12/2018
201283
PHILLIPS WINE & SPIRITS
MAY COST OF GOODS - LIQUOR
27,685.30
06/12/2018
201284
PIEHL, CHAD & JO
UB refund for account: 3-840-0120-2-01
9.52
06/12/2018
201285
PIKE TRANSFER LLC
CREEKSIDE FREIGHT TO FRATTELONE'S
325.00
06/12/2018
201286
PLUMBING & HEATING BY CRAIG
WALL HYDRANT- EDA ENTERPRISE CENTER
433.93
06/12/2018
201287
PMC
WONDERBLENDREBATEPROJECT- CREEKSIDE
2,344.33
06/12/2018
201288
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,600.00
06/12/2018
201289
POSTMASTER
ADD'L POSTAGE FOR UTILITY BILLS
50.00
06/12/2018
201290
QT PETROLEUM ON DEMAND LLC
REPLACE AIRPORT FUEL CREDIT CARD SYSTEM
12,245.00
06/12/2018
201291
QUILL CORP
VARIOUS OPERATING SUPPLIES
194.48
06/12/2018
201292
R & H PAINTING
MANHOLE LINING / PREP & PAINT PUMPS - WWTP
50,150.00
06/12/2018
201293
R & R EXCAVATING
1_31318-03 5/1/18 - 5/31/18 PROGRESS PMT
101,017.08
06/12/2018
201294
RAMSTAD TECHNOLOGIES LLC
2ND AVE BRIDGE - RELOCATE FIBER CABLES
3,044.00
06/12/2018
201295
RATH RACING INC
STATION HOSE/TRUCK WASHER: MAT & LABOR
167.50
06/12/2018
201296
RDO EQUIPMENT CO.
1 YEAR JDLINK RENEWAL - CREEKSIDE
500.00
06/12/2018
201297
RECREONICS
AUTOMATIC POOL CLEANER - WATERPARK
4,084.08
06/12/2018
201298
REFLECTIVE APPAREL FACTORY INC
SHIRTS, HOODIES, BOMBERS -STREETS
1,360.22
06/12/2018
201299
REINER ENTERPRISES INC
CREEKSIDE FREIGHT - CUB FOODS LOCATIONS
27,903.18
06/12/2018
201300
RICH WESTLUND
REIMB: MAILBOX REPAIR
252.75
06/12/2018
201301
RIZZO, JULIE
UB refund for account: 3-340-3100-8-00
2.89
06/12/2018
201302
RJO CORPORATE
SHIRTS FOR RECREATION PROGRAMS
1,007.00
06/12/2018
201303
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
959.40
06/12/2018
201304
SAM'S CLUB DIRECT
WATERPARK/RECREATION CONCESSIONS
510.12
06/12/2018
201305
SCHIROO ELECTRICAL REBUILDING INC
STRT-613-HTK: REPAIR KIT, REGULATOR
112.85
06/12/2018
201306
SEBORA, MARC
REIMB: MILEAGE/MEALS TO GLENCOE, COURT,
260.93
06/12/2018
201307
SEPPELT, MILES
REIMB: MILEAGE TO DELIVER YST GRANT APP
47.42
06/12/2018
201308
SHAW, KAREN
MAY 2018 CLASSES
210.00
06/12/2018
201309
SHERWIN WILLIAMS
PAINT -RECREATION BUILDING
52.18
06/12/2018
201310
SHORT-ELLIOT-HENDRICKSON, INC
ASSIST W/ INITIAL PHASE OF SANITARY SEWER
880.00
06/12/2018
201311
SITYANN TRUCKING, LLC
CREEKSIDE FREIGHT TO ST PAUL & WATERLOO
1,250.00
06/12/2018
201312
SIGMA CONTROLS, INC.
CABLE FOR WATER PLANT
1,170.36
06/12/2018
201313
SOUTHERN WINE & SPIRITS OF MN
MAY COST OF GOODS - LIQUOR
25,150.70
06/12/2018
201314
SPRING LAKE ENGINEERING
WW LIFT STATION CONTROLS
710.00
06/12/2018
201315
SRF CONSULTING GROUP
SGR INTERSECTIONS STUDY
763.51
06/12/2018
201316
STANDARD PRINTING-N-MAILING
MAY COST FOR PROCESSING UB BILLS / MAIL
3,141.12
06/12/2018
201317
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
540.85
06/12/2018
201318
STAR TRIBUNE
6/1/18 - 5/31/19
169.00
06/12/2018
201319
STREICH TRUCKING
CREEKSIDE FREIGHT TO FRIDLEY & LYNDE
3,572.56
06/12/2018
201320
SUN LIFE FINANCIAL
MAY DENTAL CLAIMS/DUNE ADMIN FEES
8,062.93
06/12/2018
201321
TASC
7/1/18-9/30/18 HSA Adm. Fees
1,377.69
06/12/2018
201322
TEK MECHANICAL
ROTARY PARK TOILET PARTS
21.28
06/12/2018
201323
TESSMAN COMPANY
ATHLETIC FIELDS: LINE MARKER PLUS
480.72
06/12/2018
201324
THOMPSON, MITCHELL
REIMB: FOOTWEAR -STREETS
107.99
06/12/2018
201325
TOWMASTER INC.
ST 113: PATCH TRAILER PARTS: STUD DRIVE-
128.99
06/12/2018
201326
TRIPLE G COMPANIES
APRIL SNOW REMOVAL
700.00
06/12/2018
201327
TRUE BRANDS
AERATING WINE POURER -LIQUOR COST OF GOODS
59.88
06/12/2018
201328
ULINE
ROBERTS PARK: MATS, PADDED STOOL, TRASH
338.99
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
06/12/2018
201329
UNITED PACKAGING & DESIGN
SLIP SHEETS - CREEKSIDE PALLETING ITEM
6,540.00
06/12/2018
201330
UNIVERSAL ATHLETIC SERVICE INC
PARK ELEM COURTS: TENNIS NET
55.63
06/12/2018
201331
UNUM LIFE INSURANCE CO OF AMERICA
June Life Insurance Premiums
2,332.87
06/12/2018
201332
URBAN SPRITE MEDIA
4/16 - 4/23'18: 15 MIN RADIO SPOTS
750.00
06/12/2018
201333
USA BLUE BOOK
BUFFER PACK, CALGAS
507.49
06/12/2018
201334
VERIZON WIRELESS
SERVICES APR 11- MAY 10
3,304.96
06/12/2018
201335
VIKING BEER
MAY COST OF GOODS - LIQUOR
35,916.30
06/12/2018
201336
VIKING COCA COLA
MAY COST OF GOODS - LIQUOR
1,078.24
06/12/2018
201337
VINOCOPIA INC
MAY COST OF GOODS - LIQUOR
2,002.34
06/12/2018
201338
VIVID IMAGE
WEBSITE UPDATES - VARIOUS CITY SITES
3,000.00
06/12/2018
201339
WALL STREET JOURNAL
1YEAR SUBSCRIPTION
467.88
06/12/2018
201340
WALSH, OLIVIA
REIMB: FOOTWEAR - PARKS DEPT
174.95
06/12/2018
201341
WASTE MANAGEMENT OF WI -MN
REFUSE - LANDFILL DISPOSAL MAY 1ST - 15TH
5,831.74
06/12/2018
201342
WHEATLEY, ELIZABETH
REIMB: FOOTWEAR - PARKS DEPT
134.17
06/12/2018
201343
WINE COMPANY, THE
MAY COST OF GOODS - LIQUOR
3,458.25
06/12/2018
201344
WINE MERCHANTS INC
MAY COST OF GOODS - LIQUOR
1,321.93
06/12/2018
201345
WISHIK, KELSEY
2018 ART SCULPTURE "Seat the Sound Singularity"
1,000.00
06/12/2018
201346
WM MUELLER & SONS
2018 STREET PATCHING & REPAIR WORK
9,999.25
06/12/2018
201347
WOODHALL, DOUGLAS
USE OF FORCE INSTRUCTOR COURSE: A ERLANDSON
300.00
06/12/2018
201348
YEPEZ, VICTOR
2018 ART SCULPTURE "HORSE SCULPTURE"
1,000.00
Total - Check Disbursement
$ 1,250,945.42
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 05/23/18 - 06/12/18
Check Date
Check
Vendor Name
Description
Amount
06/12/2018
201159
CROW RIVER GLASS INC.
STATION SERVICE DOOR: LITE KIT, TEMPERED
427.85
06/12/2018
201279
OUTDOOR MOTION
LIGHTS, HELMETS
276.93
Total - Check Disbursement
$ 704.78
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Public Hearing for City Alley #17 Improvements Project (1_7/P18-07)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff will be administering a Public Hearing for the City Alley #17 Improvements project.
As previously discussed with the City Council, staff has researched past alley improvement projects and associated
special assessments. Please note that not many alley improvement projects have been administered in the past 15
years. The most similar improvement to what is being proposed on City Alley #17 would be a 2008 project that
implemented bituminous paving on the alley just to the east of the depot property (behind B & C Plumbing) which
assessed $40.00/LF on a frontage basis. Also, the current City Special Assessment Policy was reviewed with respect
to alley improvements and the following statements were noted; "Generally, all of the costs of new alleys are borne by
property owners. One-half of the costs of constructing new pavement in an existing alley or repaving existing paved
alleys will generally be assessed to property owners. The City, however, reserves the right to participate at any level
in the construction or reconstruction of alleys or to assess costs using existing rate schedules." The estimated total
project cost (including engineering and administration fees) for the Alley #17 improvements is $64,856.00 (bituminous
paving with concrete curbing on one side and no storm sewer installations) which results in a rate of approximately
$98.27 (660 LF of frontage). However, City staff would recommend that the targeted 50% parameter be utilized to be
consistent with past projects and acknowledge that the City typically benefits from paved alleys existing (improved
drainage, less regular maintenance efforts, dust control, etc.). Thus, to be similar to how City street improvements are
assessed, staff would recommend that an assessment rate of $50.00/LF for bituminous alleys and $65.00 for concrete
alleys be established for this project and included within the City's fee schedule document in the future. Furthermore,
similar to street projects, the City may assess for approximately 50% of necessary drainage improvements, storm
sewer utilities and/or restoration costs (dependent on specific scope of work).
Please note the attached correspondence from adjacent property owners regarding this proposed project.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation and approval of project plans/specifications. The scheduled bid opening date
is Thursday,July 12th 11:30 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 64,856.00
Total City Cost: $ 31,856.00 Funding Source: City Bonding
Remaining Cost: $ 33,000.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14906
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 7/PROJECT NO. 18-07
WHEREAS, a resolution of the City Council adopted the 22nd day of May 2018, fixed a date for a
Council Hearing on the following improvements:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St &
Franklin St): Alley improvements by construction of grading, aggregate base, concrete
curbing, bituminous/concrete pavement, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of May,
2018.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 12th day of June 2018.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
RESOLUTION NO. 14907
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 7/PROJECT NO. 18-07
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following
described improvement:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St &
Franklin St): Alley improvements by construction of grading, aggregate base, concrete
curbing, bituminous/concrete pavement, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:30 am on Thursday, July 12th, 2018, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, August 28, 2018 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 12th day of June, 2018.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
Kent Exner
From: Loren Blakeslee <loren_blakeslee@yahoo.com>
Sent: Tuesday, November 21, 2017 6:03 PM
To: Kent Exner
Subject: Project 17-15 City Alley 17 Improvement Project
Hi Kent:
Thank you for speaking to me and hearing my views at the open house tonight (I 1 / 21). You
asked me to send you an email concerning my concerns about the project, so I thought I'd
write to you while everything is fresh in mind about it.
The following are my reasons for opposing the alley to be paved:
1. The cost of the project is prohibitive for me, as am retired and live on a fixed income. A
$50 - $100 monthly increase in my taxes would be very prohibitive for me. I would also
think the City would find their expense to be unnecessary, as well. I'm sure the City could
find other much better uses for the money they would have to spend on this
project. However, if the people who wish to have the alley paved would like to pay for my
share, they have my permission to do so.
2. Three of the four corner residents of the block do not use the alley at all, as their garages
are on the street, so I'm quite sure they are not going to want this added expense. In
speaking with the fourth resident whose garage is on the street, but who partially uses the
alley, he is not in favor of it either.
3. Contrary to the cited reasons that paving the alley would increase the value of my home,
I find this not to be true. I'd like to see some definite proof that a paved alley adds to a
home's property value. I've never come across this before in any home for sale I've looked at
or seen listed.
4. The alley is working just fine as it is. It needs to be graded a few times a year, but I'm
sure the cost of that is nothing compared to the cost of paving it. It still needs to be plowed
in the wintertime as well.
Again, Kent, thanks for your time and listening to my concerns. If you need any further
information or input, just let me know. I will be attending next week's Public Hearing at
6:00 p.m.
Have a very nice Thanksgiving!
Loren Blakeslee
636 Franklin St. SW
Hutchinson, MN 55350
Phone: 320--455-9305
Email: loren_blakeslee&ahoo. com
1
6/5r 0 1
To-. Hutchinson City Council
Rea Improvement Letting NO. 7/PROJECT NO. 1 - 7
Fr-. William K Weide, Owner oI540 SW Glen St. Hutchinson
Sincerely,
William K Weide
PUBLICATION NO.8285
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 7/PROJECT NO. 18-07
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson. Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of June, 2018, to
consider the making of an improvement of Letting No. 7/Project No. 18-07, an improvement of:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St &
FranMin St): Alley improvements by consiruc#ion of grading, aggregate base, concrete
curbing, bituminous/concrete pavement, restoration and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111,
The estimated City cost of said improvement is $32,428.00, and an Assessable cost of $32,428.00 for the
total estimated cost of $64,856,00. A reasonable estimate of the impact of the assessment will be available at
the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at
this meeting.
Dated: 05/22/2018
Matthew Ja ch, City Admini for
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MAY 30TH, 2018 AND
WEDNESDAY, JUNE 6TH, 2018.
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Discussion on a HUC Rate Changes
Department: Administration
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On June 4, 2018, the City was officially notified by the Hutchinson Utilities Commission that they would be changing
their electric and gas rates for 2018 and 2019. This notification to the City was being done per section 11.04 of our
City Charter. If we would have any desire to veto this rate change, we have 30 days to do so.
This item is on the agenda for discussion purposes. I'll be looking for any direction from you on our reaction to these
proposed changes. If we have a desire to have a special workshop with the HUC Board, we should discuss that and
look to schedule something.
BOARD ACTION REQUESTED:
No action required. Discussion only
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson
Utilities
Commission
June 4, 2018
Honorable Mayor Forcier and Council Members
111 Hassan Street SE
Hutchinson, MN 55350
Dear City Council,
225 Michigan Street SE
Hutchinson, MN 55350-1905
320-587-4746 1 Fax 320-587-4721
www.hutchinsonutilities.com
Putting All of Our Energy into Serving You
The purpose of this letter is to provide notice to the City of Hutchinson that on Wednesday May 30, 2018 the
Hutchinson Utilities Commission (HUC) approved resolution 18-02 changing the rate structure for all customer
classes within the Electric & Natural Gas Divisions. Pursuant to the City of Hutchinson Charter section 11.04,
such veto power shall be exercised, if at all, within 30 days after the council has received notice of any
proposed change in charge and rate.
Over the past year, the HUC has been engaged in an extensive Cost of Service Study (COS study). This type
of study is common practice in the energy industry and is the basis for setting rates. Several of the key areas
of focus were the utilities operational expenses & capital improvement plan, 5-year financial projections,
appropriateness of financial benchmarks, and revenue collections through monthly customer bills. The
purpose of the COS study is to ensure revenue collections are sufficient to cover the various cost components
of a utility and to highlight any subsidies between customer classes. HUC hired the firm Utility Financials
Solutions, LLC out of Michigan to do the extensive study. The last COS study was completed in 2012 using
2010 test data.
On January 17, 2018 Utility Financial Solutions, LLC presented the results of the COS study to the HUC and
the City Council. The results showed HUC is currently in good financial position, appropriately forecasts
operational and capital expenses, and that the financial policies adopted by the HUC met the benchmarks
utilized by Utility Financial Solutions, LLC as part of the COS study.
Based on the COS study results and feedback from the HUC the next phase was discussion on appropriate
rate designs and potential glide paths to follow for each division to achieve the goals of the HUC. The final
phase took approximately 4 months of meetings and review of data, which focused on rate design structures
and various +/- bandwidth scenarios to determine the appropriate course of action while minimizing the
impact to customers.
The direction of HUC was to first stay revenue neutral. This means based on the rate structure designs the
HUC will not be generating additional revenue. The collections of revenue between classifications will change
slightly but not the overall revenue collected. Secondly, the HUC wants to align the various cost components
of the utilities more closely with the monthly revenue components collected on a customer's bill. Finally, the
HUC's direction was to follow a 6-year glide path for the Electric division and a 9-year glide path for the
Natural Gas division. The purpose of these glide paths is to achieve moving the various customer classes
within each division towards more equitability between classes. The 2-year rate design restructure only
accommodates the first 2 years down the respective glide paths. However, this will allow the HUC to review
the first 2 years of the rate redesign to ensure revenue collections are staying consistent with the discussed
glide path timeframes. The intent is to adjust the rate structure each fall when energy consumption in both
divisions is typically lower to minimize the impact to customers.
In conclusion, please find enclosed with the memo much of the information reviewed and discussed at length
by the HUC over the past 12 months that lead to approval of resolution 18-02. Throughout the process, the
consultant had many recommendations that the board strongly considered. I would be glad to meet with the
City Council to review the information enclosed to provide more context to the materials and answer any
questions.
Sincerely,
Jeremy J. Carter
General Manager
Hutchinson Utilities Commission
Resolution No. 18-02
A RESOLUTION CHANGING THE HUTCHINSON UTILITIES COMMISSION
RATE STRUCTURE FOR 2018 & 2019 FOR ELECTRIC AND NATURAL GAS DIVISIONS
Be It Resolved by the Hutchinson Utilities Commission:
That the current Electric and Natural Gas Rates paid by customers of the Hutchinson Utilities
Commission be changed as follows:
Electric Division Table -
Current
2018
2019
Residential
Monthly Customer Charge
$
6.50
$ 9.10
$
11.70
Energy Charge (per KWH)
$
0.0872
$ 0.08504
$
0.08290
Small General
Monthly Customer Charge
$
10.00
$ 12.90
$
15.80
Energy Charge
Block 1 (0-2000 KWH)
$
0.0911
$ 0.09081
$
0.09052
Block 2 (Excess)
$
0.0855
$ 0.08432
$
0.08314
Large General
Monthly Customer Charge
$
-
$ 26.90
$
53.80
Energy Charge (per KWH)
$
0.07370
$ 0.07003
$
0.06637
Demand Charge (per KW)
$
6.00
$ 7.00
$
8.00
Large Industrial
Monthly Customer Charge
$
-
$ 75.20
$
150.40
Energy Charge (per KWH)
$
0.06100
$ 0.05890
$
0.05680
Demand Charge (per KW)
$
7.00
$ 8.00
$
9.00
Natural Gas Table -
Current
2018
2019
Residential
Monthly Customer Charge
$
6.50
$ 8.90
$
11.30
Gas Commodity Charge ($/MCF)
$
9.0800
$ 8.6620
$
8.2447
Commercial
Monthly Customer Charge
$
31.50
$ 39.80
$
48.10
Gas Commodity Charge ($/MCF)
$
9.0800
$ 8.8033
$
8.5282
Large Industrial
Monthly Customer Charge
$
-
$ 75.00
$
145.00
Gas Commodity Charge ($/MCF)
$
8.5400
$ 8.2840
$
8.0390
Demand Charge (Max Daily MCF per month)
$ 10.0000
$ 9.5000
$
9.0000
AND BE IT FURTHER RESOLVED, that the General Manager of the Hutchinson Utilities Commission,
Jeremy J Carter, shall provide notice of these rate changes to the City Council of the City of Hutchinson.
Adopted by the Hutchinson Utilities Commission this 3U'�h day of
, 2018
Hutchinson Utilities Commission
Monty M rrow, President
Attest:
Robert Wendorff, Secre
Hutchinson Utilities Commission
Electric Rate Design for 2018 & 2019
Utility Financial Solutions, LLC
185 Sun Meadow Court
Holland, MI USA 49424
(616) 402-7045
Email: dkasbohm@ufsweb.com
Submitted Respectfully by:
Daniel Kasbohm
Rates Manger, Utility Financial Solutions
.vivis"10-
r Iity !�,lutpims. LLC
Hutchinson Utilities Commission
Electric Rate Design for 2018 & 2019
Table of Contents
Page
3 Residential
5 Electric Small General Service
7 Street Lighting
8 Security Lighting
9 Electric Large General Service
10 Large Industrial Service
Hutchinson Utilities Commission
Electric Rate Design for 2018
Rate Design Summary
Projected
Projected
Revenues Under
Projected
Projected
Revenues Under
Proposed Rates
Revenue
Change from
Customer Class
Current Rates (RD)
(RD)
Change
Current
Residential
$ 5,484,084
$ 5,560,861
$ 76,777
1.40%
Small General Service
1,807,442
1,823,794
16,352
0.90%
Street Lights
151,656
153,020
1,365
0.90%
Security Lights
12,655
12,773
118
0.93%
Large General Service
7,182,612
7,117,968
(64,644)
-0.90%
Large Industrial
11,242,760
11,220,624
(22,137)
-0.20%
Totals
$ 25,881,208
$ 25,889,040
$ 7,832
0.03%
Hutchinson Utilities Commission
Electric Rate Design for 2019
Rate Design Summary
Projected
Projected Revenues Under Projected Projected
Revenues Under Proposed Rates Revenue Change from
Customer Class Current Rates (RD) (RD) Change Current
Residential $
5,560,861 $
5,638,713 $
77,852
1.40%
Small General Service
1,823,794
1,840,146
16,352
0.90%
Street Lights
153,020
154,398
1,377
0.90%
Security Lights
12,773
12,892
119
0.93%
Large General Service
7,117,968
7,053,906
(64,062)
-0.90%
Large Industrial
11,220,624
11,198,487
(22,137)
-0.20%
Totals $
25,889,040 $
25,898,542 $
9,502
0.04%
2
Hutchinson Utilities Commission
Electric Rate Design
Residential Average monthly kWh units--> 722
$ 2.60 $ 2.60
6 year option--> 1.4% 1.4%
Rates Current 2018 2019 Cos
Monthly Facilities Charge:
All Customers
$
6.50 $
9.10 $ 11.70 $ 14.35
Energy Charge:
All Energy
$
0.0872 $
0.08504 $ 0.08290 $ 0.10280
Power Cost Adjustment:
All Energy
$
0.00669 $
0.00669 $ 0.00669
Revenue from Rate $ 5,484,084 $ 5,560,861 $ 5,638,713
Change from Previous 1.4% 1.4%
Change by Monthly kWh Usage (%)
8.0%
7.0%
6.0 %
5.0%
4.0 %
3.0 %
2.0 %
1.0%
0.0 %
250 350 450 550 650 750 850 950 1050 1150
2018 2019
Change by Monthly kWh Usage ($)
$ 2.50
$ 2.00
$1.50
$1.00
$0.50
250 350 450 550 650 750 850 950 1050 1150
2018 2019
Electric Rate Design 3 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Residential Average monthly kWh units--> 722
$ 2.60 $ 2.60
6 year option--> 1.4% 1.4%
Monthly Bill By Energy Usage
All Energy
Current $
2018 $
2019 $
250
$ 29.97
$
32.03
$
34.10
350
$ 39.36
$
41.20
$
43.05
450
$ 48.75
$
50.38
$
52.01
550
$ 58.14
$
59.55
$
60.97
650
$ 67.53
$
68.72
$
69.93
750
$ 76.92
$
77.89
$
78.89
850
$ 86.30
$
87.07
$
87.85
950
$ 95.69
$
96.24
$
96.80
1050
$ 105.08
$
105.41
$
105.76
1150
$ 114.47
$
114.58
$
114.72
Monthly % Change by Energy Usage
All Energy 2018 2019
250
6.9%
6.4%
350
4.7%
4.5%
450
3.3%
3.2%
550
2.4%
2.4%
650
1.8%
1.8%
750
1.3%
1.3%
850
0.9%
0.9%
950
0.6%
0.6%
1050
0.3%
0.3%
1150
0.1%
0.1%
Monthly $ Change by Energy Usage
All Energy
2018
2019
250
$
2.06
$
2.06
350
$
1.84
$
1.85
450
$
1.63
$
1.64
550
$
1.41
$
1.42
650
$
1.19
$
1.21
750
$
0.98
$
0.99
850
$
0.76
$
0.78
950
$
0.55
$
0.56
1050
$
0.33
$
0.35
1150
$
0.11
$
0.14
Electric Rate Design 4 of 10
onnry emn�xini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Small General Service
Average monthly kWh units-->
1,807
$ 2.90
$ 2.90
6 year option-->
0.9%
0.9%
Rates
Current
2018
2019 COS
Monthly Facilities Charge:
All Customers
$
10.00
$ 12.90
$ 15.80 $ 24.43
Energy Charge:
Block 1 (0 - 2000 kWh)
$
0.0911
$ 0.09081
$ 0.09052 $ 0.10280
Block 2 (Excess)
$
0.0855
$ 0.08432
$ 0.08314
Power Cost Adjustment:
All Energy
$
0.00669
$ 0.00669
$ 0.00669
Revenue from Rate $ 1,807,442 $ 1,823,794 $ 1,840,146
Change from Previous 0.9% 0.9%
Change by Monthly kWh Usage (%)
6.0%
5.0%
4.0%
3.0%
2.0%
1.0 %
0.0%
400 700 1000 1300 1600 1900 2200
2500 2800 3100
2018 -2019
Change by Monthly kWh Usage ($)
$3.00
$2.50
..,,,,,,, ,
$2.00
$1.50
$1.00
$0.50
$-
400
700 1000 1300 1600 1900 2200
2500 2800 3100
-2018 -2019
Electric Rate Design 5 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Small General Service Average monthly kWh units--> 1,807
$ 2.90 $ 2.90
6 year option--> 0.9% 0.9%
End
Block 1
2000
Sta rt
400
Increment
300
Monthly Bill By
Energy
Usage
Energy
Block 1
Block 2
Current $
2018 $
2019 $
400
400
0
$
49.12
$
51.90
$
54.68
700
700
0
$
78.45
$
81.15
$
83.85
1000
1000
0
$
107.79
$
110.40
$
113.01
1300
1300
0
$
137.12
$
139.65
$
142.17
1600
1600
0
$
166.46
$
168.90
$
171.33
1900
1900
0
$
195.80
$
198.15
$
200.49
2200
2000
200
$
224.01
$
226.10
$
228.18
2500
2000
500
$
251.67
$
253.40
$
255.13
2800
2000
800
$
279.33
$
280.70
$
282.08
3100
2000
1100
$
306.98
$
308.00
$
309.03
Monthly % Change by Energy Usage
All Energy 2018 2019
400
5.7%
5.4%
700
3.4%
3.3%
1000
2.4%
2.4%
1300
1.8%
1.8%
1600
1.5%
1.4%
1900
1.2%
1.2%
2200
0.9%
0.9%
2500
0.7%
0.7%
2800
0.5%
0.5%
3100
0.3%
0.3%
Monthly $ Change by Energy Usage
All Energy
2018
2019
400
$
2.78
$ 2.78
700
$
2.70
$ 2.70
1000
$
2.61
$ 2.61
1300
$
2.52
$ 2.52
1600
$
2.44
$ 2.44
1900
$
2.35
$ 2.35
2200
$
2.08
$ 2.08
2500
$
1.73
$ 1.73
2800
$
1.38
$ 1.38
3100
$
1.02
$ 1.02
Electric Rate Design 6 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Street Lighting
6 year option--> 0.9% 0.9%
Rates Current 2018 2019
Monthly Facilities Charge:
StrL 100 Unmetered
$
6.33
$
6.39
$
6.45
StrL 150 Unmetered
$
6.33
$
6.39
$
6.45
StrL 175 Unmetered
$
7.04
$
7.11
$
7.17
StrL 200 Unmetered
$
8.67
$
8.75
$
8.83
StrL 250 Unmetered
$
8.69
$
8.77
$
8.85
StrL 400 Unmetered
$
12.15
$
12.25
$
12.36
All Customers
$
-
$
-
$
-
Energy Charge:
All Energy
$
-
$
-
$
-
Power Cost Adjustment:
$
-
AII Energy
$
-
$
-
$
-
Revenue from Rate $ 151,656 $ 153,020 $ 154,398
Change from Previous 0.9% 0.9%
Electric Rate Design 7 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Security Lighting
6 year option--> 0.9% 0.9%
Rates Current 2018 2019
Monthly Facilities Charge:
SecL 150
$
3.00
$
3.03
$
3.06
SecL 250
$
3.50
$
3.54
$
3.57
SecL 400
$
4.00
$
4.04
$
4.08
SecL 150 Unmetered
$
7.00
$
7.07
$
7.14
SecL 250 Unmetered
$
10.00
$
10.10
$
10.20
SecL 400 Unmetered
$
13.00
$
13.13
$
13.26
All Customers
$
-
$
-
$
-
Energy Charge:
All Energy
$
-
$
-
$
-
Power Cost Adjustment:
All Energy
$
0.00669
$
0.00669
$
0.00669
Revenue from Rate $ 12,655 $ 12,773 $ 12,892
Change from Previous 0.9% 0.9%
Electric Rate Design 8 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Large General Service Average Load Factor--> 49.0%
$ 26.90 $ 26.90
6 year option--> -0.9% -0.9%
Rates Current 2018 2019 COS
Monthly Facilities Charge:
75% of Max kW
Monthly Charge
$
-
$ 26.90
$ 53.80
$ 134.67
Energy Charge:
All Energy
$
0.07370
$ 0.07003
$ 0.06637
$ 0.05680
Demand Charge
All Demand
$
6.00
$ 7.00
$ 8.00
$ 14.72
Power Cost Adjustment:
All Energy
$
0.00669
$ 0.00669
$ 0.00669
Revenue from Rate
$
7,182,612
$ 7,117,968
$ 7,053,906
Change from Previous
-0.9%
-0.9%
Change by Load Factor (%)
1.0%
0.5%
0.0%
3 % 35%
45% 50% 55% 60% 65% 70% 75%
-0.5%
-1.0%
-1.5%
-2.0%
-2.5%
2018 - 2019
Change by Load Factor ($)
$100,000
$50,000
5-
3 % 35%
40 o 45% 50% 55% 60% 65% 70% 75%
$(50,000)
$(100,000)
$(150,000)
$(200,000)
$(250,000)
2018 - 2019
Electric Rate Design 9 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Electric Rate Design
Larger Industrial Service Average Load Factor--> 71.1%
$ 75.20 $ 75.20
6 year option--> -0.2% -0.2%
Rates Current 2018 2019 COS
Monthly Facilities Charge:
Monthly Charge
$ -
$
75.20
$ 150.40
$ 375.96
Energy Charge:
All Energy
$ 0.06100
$
0.05890
$ 0.05680
$ 0.05680
Demand Charge
All Demand
$ 7.00
$
8.00
$ 9.00
$ 15.86
Power Cost Adjustment:
All Energy
$ 0.00669
$
0.00669
$ 0.00669
Revenue from Rate
$ 11,242,760
$ 11,220,624
$ 11,198,487
Change from Previous
-0.2%
-0.2%
Change by Load Factor (%)
1.0 %
0.8%
0.6%
0.4%
0.2%
0.0%
02%5 %
55% 60% 65% 75% 80% 85% 90% 95%
-0.4%
-0.6%
-0.8%
-1.0%
-2018 - 2019
Change by Load Factor (Monthly $)
$4,000.00
IL
$3,000.00
$2,000.00
$1,000.00
$(1,000.00)5 %
55% 60% 65% _ _ilw� 75% 80% 85% 90% 95%
$(2,000.00)
$(3,000.00)
$(4,000.00)
$(5,000.00)
$(6,000.00)
2018 - 2019
Electric Rate Design 10 of 10
onery emnxini wwnaa. uc
Hutchinson Utilities Commission
Gas Rate Design for 2018 & 2019
Utility Financial Solutions, LLC
185 Sun Meadow Court
Holland, MI USA 49424
(616) 402-7045
Email: dkasbohm@ufsweb.com
Submitted Respectfully by:
Daniel Kasbohm
Rates Manger, Utility Financial Solutions
AIjffq9-"IO*
U[ility F lvnaiiAl SoluliamA. LLC
r_
O
.N
.E
E
O
U
N
a�
= co
o
N
L
O '-
Na a
♦� am
v E
AS E
m
O O O O O
00 M '�t O O
O M O O
O N 00
LO O N
O co CO
O 00
M M �
613
M M CD CD
O LO CO �
CO 00 N LO
co N N
I�t M f� O O
00 O N fl- M
O N Q0 fl-
M Lr O M Lr
O CO N f— O
I- 00 I�t N LO
co N N
N
CO
.
.
Q�
0
J
J
J
to
r_
O
.N
.E
E
O
U
N
o
N
r L
O '-
N a
♦C
v E
E
0'O O !0:1)
CD� O O
LO r
r— 00 h
a r- 4 T
N CO Z 00
ell 1 to
CO CO O O 1 0
00 co 00 fl- co 0
N 00 � CO � 0
M 00 f— M U 00
It 00 O I- O 0
CO f— co N U') 0
co N NI 0
EA I to
M M O� OM
O U') O � ti
M CO M U O
I� N r— O 00
CO (0 It N U') N
co N NI 0
N
M
+�+
O O
� U
J
J
J
H
N
Hutchinson Utilities Commission
Rate Design for 2018
Residential
Current Rate
Monthly
Customer Gas Commodity Purchased Gas
Charge Charge $/MCF Adjustment
Summer $ 6.50 $ 9.0800 $ (1.1993)
Winter $ 6.50 $ 9.0800 $ (1.1993)
Customer Gas Commodity Purchased Gas
Proposed Rate I Charge Charge $/MCF Adjustment
Monthly Summer $ 8.90 $ 8.6620 $ (1.1993)
Winter $ 8.90 $ 8.6620 $ (1.1993)
Cost of Service Charges $ 13.81 $ 6.2400
Estimated Change in Revenues
Current Revenues $ 3,703,084
Proposed Revenues 3,673,034
MCF I Average Monthly Bill Dollar Percent
Usage Current Bill ($) Proposed Bill ($) Change ($) 1 Change (%)
4 $ 38.02 $ 38.75 $ 0.73 1.9%
5
45.90
46.21
0.31
0.7%
6
53.78
53.68
(0.11)
-0.2%
7
61.66
61.14
(0.53)
-0.9%
8
69.55
68.60
(0.94)
-1.4%
9
77.43
76.06
(1.36)
-1.8%
10
85.31
83.53
(1.78)
-2.1%
11
93.19
90.99
(2.20)
-2.4%
3A I A 09010'
UEibky Finmwial 5uluRilans,. LLC
Hutchinson Utilities Commission
Rate Design for 2018
Commercial
Current Rate
Monthly
Customer Gas Commodity Purchased Gas
Charge Charge $/MCF Adjustment
Summer $ 31.50 $ 9.0800 $ (1.1993)
Winter $ 31.50 $ 9.0800 $ (1.1993)
I
Customer
Gas Commodity
Purchased Gas
Proposed Rate
Charge
Charge
$/MCF
Adjustment
Monthly Summer
$
39.80
$
8.8033
(1.1993)
Winter
$
39.80
$
8.8033
(1.1993)
Cost of Service Charges
$
72.87
$
6.4000
Estimated Change in Revenues
Current Revenues
$
2,865,103
Proposed Revenues
2,826,711
Percentage Change
-1.34%
Commercial Gas Code 65
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF I Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change $
10 $ 110.31 $ 115.84 $ 5.53
20 189.11 191.88 2.77
30 267.92 267.92 0.00
40 346.73 343.96 (2.77)
50 425.53 420.00 (5.53)
60 504.34 496.04 (8.30)
70 583.15 572.08 (11.07)
80 661.95 648.12 (13.83)
90 740.76 724.16 (16.60)
AIA 09010'
Utility Fimix"I 5uluRians, LLC
Hutchinson Utilities Commission
Rate Design for 2018
Large Industrial 1
Current Rate
Monthly
Customer Gas Commodity Max Daily Purchased Gas
Charge Charge $/MCF Mcf Adjustment
Summer $ - $
Winter $ - $
8.5400 $ 10.00 $ (1.1993)
8.5400 $ 10.00 $ (1.1993)
I
Customer
Gas Commodity
Max Daily
Purchased Gas
Proposed Rate
Charge
Charge
$/MCF
Mcf
Adjustment
Monthly Summer
$
75.00
$
8.2840
$ 9.50
$ (1.1993)
Winter
$
75.00
$
8.2840
$ 9.50
$ (1.1993)
Cost of Service Charges
$
372.33
$
4.5200
$ 5.71
Estimated Change in Revenues
Current Revenues
$
426,227
Proposed Revenues
411,599
Percentage Change
-3.43%
Large Industrial Gas Code 89/91
5.0% ...,.......
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF I Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change $
2300 $ 20,541.91 $ 19,845.19 $ (696.72)
2800 24,212.25 23,387.54 (824.72)
3300 27,882.60 26,929.88 (952.72)
3800 31,552.94 30,472.22 (1,080.72)
4300 35,223.28 34,014.56 (1,208.72)
4800 38,893.62 37,556.90 (1,336.72)
5300 42,563.96 41,099.25 (1,464.72)
5800 46,234.31 44,641.59 (1,592.72)
6300 49,904.65 48,183.93 (1,720.72)
4AF19,10,
�-'niity Finmuial Sulutirvme.. LLC
Hutchinson Utilities Commission
Rate Design for 2018
Large Industrial 2
Current Rate
Monthly Summer
Winter
Customer Gas Commodity Max Daily HUC Purchased Gas
Charge Charge $/MCF Mcf Transport Adjustment
$ - $ 3.0303 $ 10.33 $ 0.87 $ -
$ - $ 3.3764 $ 10.33 $ 0.87 $ -
Customer Gas Commodity Max Daily HUC Purchased Gas
Proposed Rate I Charge Charge $/MCF Mcf Transport Adjustment
Monthly Summer $ $ 3.0303 $ 10.33 $ 0.87 $ -
Winter $ - $ 3.3764 $ 10.33 $ 0.87 $ -
Cost of Service Charges $ 539.69 $ 2.6000 $ 25.89
Estimated Change in Revenues
Current Revenues $ 273,670
Proposed Revenues 273,670
Percentage Change 0.00%
Large Industrial 2 Gas
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF
Average Monthly Bill
Usage
Current Bill $
Proposed Bill $ Change($)l
3100
$ 14,836.53
$ 14,836.53 $ -
3600
16,844.36
16,844.36 -
4100
18,852.20
18,852.20 -
4600
20,860.04
20,860.04 -
5100
22,867.87
22,867.87 -
5600
24,875.71
24,875.71 -
6100
26,883.55
26,883.55 -
6600
28,891.38
28,891.38 -
7100
30,899.22
30,899.22 -
6AA649"*"
Utility Finmrial 5ulutilans. LLC
Hutchinson Utilities Commission
Rate Design for 2018
Large Industrial 3
Current Rate
Monthly Summer
Winter
Customer Gas Commodity Max Daily HUC Purchased Gas
Charge Charge $/MCF Mcf Transport Adjustment
$ - $ 3.2435 $ 9.00 $ 0.36 $ -
- $ 3.0985 $ 9.00 $ 0.36 $ -
I Customer Gas Commodity Max Daily HUC Purchased Gas I
Proposed Rate Charge Charge $/MCF Mcf Transport Adjustment
Monthly Summer $ $ 3.2435 $ 9.00 $ 0.36 $ -
Winter $ - $ 3.0985 $ 9.00 $ 0.36 $ -
Cost of Service Charges $ 1,896.04 $ 3.3500 $ 15.06
Estimated Change in Revenues
Current Revenues $ 2,595,730
Proposed Revenues 2,595,730
Percentage Change 0.00%
Large Industrial 3 Gas
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change($)l
35200 $ 146,841.27 $ 146,841.27 $ -
40200 164,616.98 164,616.98 -
45200 182,392.70 182,392.70 -
50200 200,168.41 200,168.41 -
55200 217,944.13 217,944.13 -
60200 235,719.84 235,719.84 -
65200 253,495.55 253,495.55 -
70200 271,271.27 271,271.27 -
75200 289,046.98 289,046.98 -
711POSO"O"
t;Iity EituPXial 6 equCiwta.. LLC
Hutchinson Utilities Commission
Gas Rate Design for 2019
Utility Financial Solutions, LLC
Hutchinson Utilities Commission
Rate Design for 2019
Residential
Current Rate
Monthly
Customer Gas Commodity Purchased Gas
Charge Charge $/MCF Adjustment
Summer $ 8.90 $ 8.6620 $ (1.1993)
Winter $ 8.90 $ 8.6620 $ (1.1993)
Customer Gas Commodity Purchased Gas
Proposed Rate I Charge Charge $/MCF Adjustment
Monthly Summer $ 11.30 $ 8.2447 $ (1.1993)
Winter $ 11.30 $ 8.2447 $ (1.1993)
Cost of Service Charges $ 13.81 $ 6.2400
Estimated Change in Revenues
Current Revenues $ 3,673,034
Proposed Revenues 3,643,283
MCF I Average Monthly Bill Dollar Percent
Usage Current Bill ($) Proposed Bill ($) Change ($) 1 Change (%)
4 $ 38.75 $ 39.48 $ 0.73 1.9%
5
46.21
46.53
0.31
0.7%
6
53.68
53.57
(0.10)
-0.2%
7
61.14
60.62
(0.52)
-0.9%
8
68.60
67.66
(0.94)
-1.4%
9
76.06
74.71
(1.36)
-1.8%
10
83.53
81.75
(1.77)
-2.1 %
11
90.99
88.80
(2.19)
-2.4%
9A I A 09010'
UEibky Finmwial 5uluRilans,. LLC
Hutchinson Utilities Commission
Rate Design for 2019
Commercial
Current Rate
Monthly
Customer Gas Commodity Purchased Gas
Charge Charge $/MCF Adjustment
Summer $ 39.80 $ 8.8033 $ (1.1993)
Winter $ 39.80 $ 8.8033 $ (1.1993)
I
Customer
Gas Commodity
Purchased Gas
Proposed Rate
Charge
Charge
$/MCF
Adjustment
Monthly Summer
48.10
$
8.5282
(1.1993)
Winter
48.10
$
8.5282
(1.1993)
Cost of Service Charges $
72.87
$
6.4000
Estimated Change in Revenues
Current Revenues
$
2,826,711
Proposed Revenues
2,788,833
Percentage Change
-1.34%
Commercial Gas Code 65
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
10 90 ao 4O
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF I Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change $
10 $ 115.84 $ 121.39 $ 5.55
20 191.88 194.68 2.80
30 267.92 267.97 0.05
40 343.96 341.26 (2.71)
50 420.00 414.54 (5.46)
60 496.04 487.83 (8.21)
70 572.08 561.12 (10.96)
80 648.12 634.41 (13.71)
90 724.16 707.70 (16.46)
AIA 09010'
10
Utility Frwirunl 5uluRians. L1.0
Hutchinson Utilities Commission
Rate Design for 2019
Large Industrial 1
Current Rate
Monthly
Customer Gas Commodity Max Daily Purchased Gas
Charge Charge $/MCF Mcf Adjustment
Summer $ 75.00 $ 8.2840 $ 9.50 $ (1.1993)
Winter $ 75.00 $ 8.2840 $ 9.50 $ (1.1993)
I
Customer
Gas Commodity
Max Daily
Purchased Gas
Proposed Rate
Charge
Charge
$/MCF
Mcf
Adjustment
Monthly Summer
$
145.00
$
8.0390
$ 9.00
$ (1.1993)
Winter
$
145.00
$
8.0390
$ 9.00
$ (1.1993)
Cost of Service Charges
$
372.33
$
4.5200
$ 5.71
Estimated Change in Revenues
Current Revenues
$
411,599
Proposed Revenues
397,481
Percentage Change
-3.43%
Large Industrial Gas Code 89/91
5.0% ...,.......
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF I Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change $
2300 $ 19,845.19 $ 19,168.67 $ (676.52)
2800 23,387.54 22,588.49 (799.05)
3300 26,929.88 26,008.31 (921.57)
3800 30,472.22 29,428.13 (1,044.09)
4300 34,014.56 32,847.95 (1,166.62)
4800 37,556.90 36,267.76 (1,289.14)
5300 41,099.25 39,687.58 (1,411.66)
5800 44,641.59 43,107.40 (1,534.19)
6300 48,183.93 46,527.22 (1,656.71)
4AF19,10,
11
�-'niity Finmuial Sulutirvme.. LLC
Hutchinson Utilities Commission
Rate Design for 2019
Large Industrial 2
Current Rate
Monthly Summer
Winter
Customer Gas Commodity Max Daily HUC Purchased Gas
Charge Charge $/MCF Mcf Transport Adjustment
$ - $ 3.0303 $ 10.33 $ 0.87 $ -
$ - $ 3.3764 $ 10.33 $ 0.87 $ -
Customer Gas Commodity Max Daily HUC Purchased Gas
Proposed Rate I Charge Charge $/MCF Mcf Transport Adjustment
Monthly Summer $ $ 3.0303 $ 10.33 $ 0.87 $ -
Winter $ - $ 3.3764 $ 10.33 $ 0.87 $ -
Cost of Service Charges $ 539.69 $ 2.6000 $ 25.89
Estimated Change in Revenues
Current Revenues $ 273,670
Proposed Revenues 273,670
Percentage Change 0.00%
Large Industrial 2 Gas
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF
Average Monthly Bill
Usage
Current Bill $
Proposed Bill $ Change($)l
3100
$ 14,836.53
$ 14,836.53 $ -
3600
16,844.36
16,844.36 -
4100
18,852.20
18,852.20 -
4600
20,860.04
20,860.04 -
5100
22,867.87
22,867.87 -
5600
24,875.71
24,875.71 -
6100
26,883.55
26,883.55 -
6600
28,891.38
28,891.38 -
7100
30,899.22
30,899.22 -
12AA649"*"
Utility F;mmmial 5uluRilans. Ltc
Hutchinson Utilities Commission
Rate Design for 2019
Large Industrial 3
Current Rate
Monthly Summer
Winter
Customer Gas Commodity Max Daily HUC Purchased Gas
Charge Charge $/MCF Mcf Transport Adjustment
$ - $ 3.2435 $ 9.00 $ 0.36 $ -
- $ 3.0985 $ 9.00 $ 0.36 $ -
I Customer Gas Commodity Max Daily HUC Purchased Gas I
Proposed Rate Charge Charge $/MCF Mcf Transport Adjustment
Monthly Summer $ $ 3.2435 $ 9.00 $ 0.36 $ -
Winter $ - $ 3.0985 $ 9.00 $ 0.36 $ -
Cost of Service Charges $ 1,896.04 $ 3.3500 $ 15.06
Estimated Change in Revenues
Current Revenues $ 2,595,730
Proposed Revenues 2,595,730
Percentage Change 0.00%
Large Industrial 3 Gas
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
-1.0%
-2.0%
-3.0%
-4.0%
-5.0%
MCF (Usage)
MCF Average Monthly Bill
Usage Current Bill $ Proposed Bill $ Change($)l
35200 $ 146,841.27 $ 146,841.27 $ -
40200 164,616.98 164,616.98 -
45200 182,392.70 182,392.70 -
50200 200,168.41 200,168.41 -
55200 217,944.13 217,944.13 -
60200 235,719.84 235,719.84 -
65200 253,495.55 253,495.55 -
70200 271,271.27 271,271.27 -
75200 289,046.98 289,046.98 -
1311POSO"O"
e:liav Fixu Pxxai 6�eluCir>ne.. [.1.0
n
1
E
N
cn
N
00
O
O
o d
T lC
O
°
o
E
m
m
O O
CD
Cfl
ti
N
p
r
M �
CD
O
r
M
O
°
O
CD
T
� O
T
O
OO
r
T
O
T
NC)
O
O
o
o
co
N
o
O
Q1
O o
T
T
T
CDCDCDLO
co
N
O
O
o
o
Y7
N
00
a
O
00
c
r
N
r
LO
O
CDN n
N
U)
L
O
CD
o
\
o
E
�
o
C
0)
N
N
Op
c
CDo
N 1'
o
C7
O
tm
C
N
.�
C T
O
U)
Q1
CD
CD
CD
O
O
LO
o
o
N
C
O
O
l4 0
LL O
o
0
r
O
N
r
y
r
O
Ch
c
<O
14 T
00
N N
LO
T
CD
t
O p
J Lo
E
s
cn
CDpl
LO
0)
CDik
O
to
o
O
0)
T
LOC
i CD
LOLOp
L T
CDO
Cl)
O
T
Q
r
CD3
N
E T
N N
CDM
Y T
T
w v
y
U
In C
CD
O
M
o
O
l4 O
o
o
.y
O
LO
C
'm n
V
LO
N
00 U7 LO
-
Cfl
CO
p
CD
M
c
2
N
r-r- -
r
r
r
Oa
LO
CDLO
N
Q
OCD LO
\
L?
LON
o
O N U
V
CD
o
N
°
T
-
M
N
N Cl)V
EO
r
CD
r
r
O l0
LO
N
Lj
LO CCD
O
n A
Cl)
r O
N
N
LU
Ch
In
LU
J
J
LO
\°
I
V
V
Cl)\°
�
°I
c
OT
o
CO c
O
00
r
L6
O
Cl)
O
`O
CD
N r-
N
h n
)
y
y
�
Xk
Xk
E
N
O
_
_
_
U)
la
y
la
y la
O
U
O
H
7
U
O
�_
7 O
U
y
N
O
(�
O
(� O
0�
o
(/)
o
J o
m
2
�
§
�
&
■
§
�
0
n
k
L \
§
\
\
k
2 (
�
\
2
«
\
2 (
_
r
E
r
§
2
� 7
w 2
a
-
§
Lo
\
§
)
a
04
]
)�
= a
m Lo
§
E
3
\
{
/ /
G
2�
�
\
/
$±\
g a
-
=r-
_
G
7
a
r c 7
7
2
c a
\
2$\
\1
k
:
LO
11
\
c
E$
a
J V
w+
o
o a
o 04
^ #
co
(
(
;
E
;
$
$ 2
v 2
d
d
�
�
;
§
0� a
0 a
5
2
.g
�
/
3
u
§
.E
:
\
e
!99
�W=
F
!99
�W=
5
2
.g
�
/
3
u
§
.E
:
\
rI4
6..q [699
�wW
,,,
,,,,
,,,,
,,,,
|!A!/f
|!A!/f
§
A//f
5
2
.g
4�
/
3
u
§
.E
:
\
m
5
2
.g
4�
/
3
u
§
.E
:
\
�t
6..q [699
�wW
!
:
0
\
\
g
ƒ
2
0
_
c
ƒ
>
m
b))ci
(, |
�j
)§ Iv\}) k!\}) k]\}) E.
\\\\
}�
:
m
q
|
|
|
|
)---\ )`--\ )---\ 0 0000
}) \\\\k(\ k}\\§/0;2A !\\) ! §
))\\\\
:
O
\
\
g
ƒ
2
0
_
c
ƒ
>
m
n
f---\ )`--\ ---\ 0 0000
§§ 0!\\}) k]\\}) k!\\}) § \\\\
}�
:
O
\
\
g
ƒ
2
0
_
c
ƒ
>
m
�
|
|
|
|
0 0000
§§ 10!\\}) k]\\}) k0\;2 § \\\\
}�
:
O
\
\
g
ƒ
2
0
_
c
ƒ
>
m
m
(4
-7�
Ln
V
.,
V
i
Ln
4-
0
Ln
O
U
O
N
00
N
■ u
r01
•O
u Ln s
� •4J 4-J u
O :
0 Ul N a�
(1) C: E
— oc O O
a� • —
> O .0 7
._ M O i
0 .Z � � � (V � O
;� �, LA u 0
0 a�MM� � 0 E
CM Ln O
>. U a� N
> O
Ln O E O U
u
a� N o E
0 0 0 C) C,
CIO*
u
z
O
Ln
z
Z
U
O
U
w
0�
u
w
w
z
O
U
w
O
Q
U
z
Q
z
LL
w
U
w
Ln
LL
O
r)
z
Q
I
0
Ul
v
E
o a
Q
s
3
0
LU
O
N
I
N
I
O
H
m
O
to
I
N
O
H
m
00
m
to
w
to
m
m
m
H
O
to
to
I�
M
FM
0
0
0
0
0
O
O
O
O
O
0
0
0
0
O
O
O
O
O
O
('
('
0
0
0
0
0
O
O
O
O
0
0
0
0
N
N
N
N
w
m
O
H
N
H
H
N
N
N
O
O
O
O
O
N
N
N
N
N
o
111
4-J
:4
o
4-J
O
O
rq
i
E
ateJ
f
U)
o
°a
>-
a)
ro
o
E
"0
0
i
-
a-J
(V
rn
�
a�
O
c�
N
L_
M
X
an
�
u
�'
u
z
Ln
a)
.O
.i
r�
�
r
>
�s
m
°
.—
o
0
ro
z
�
v
4
s
E
i
a--+
V
>}.►
•0
O
0
V
O
u
N
>
0
an
0
J
(V
N
oL
Z
oL
L_
C)
r�
2
Ln
4- J
E
4- J
�i
4-J
4- J
O
O
.4-J
V
O
i
—
W
Ln
M
W
E
v
>N
O
r-,
N
r-,
M
ri
N
O
l0
N
a
Ln
II
Ln
l0
Ql
O
N
n
n
On
U
m
-0 =
N
U N
N E
E : N
E E N
O
75
- N
N
U
N �
N
O N
d =
N
4 O
M >
O
U
Ln
41
N
E
QN ca
O
U �
Q
E
i mr�
Ln
w
m
Ln
ri
w
N
IZI-
r-
IZI-
M
l0
O
Ln
I-
1
&
&
Lr
l0
Ln
M
I-
n
(.0
r-
r-
r-
w
IZI-
l0
n
IZI-
O
O
Ln
m
m
l0
lzl-
M
N
M
M
N
00
Ql
N
M
Ql
l0
cr
O
r-I
M
L r
00
O
l0
M
O
00
M
1
r_
00
00
I-
(.0
Ln
r-I
r-I
r-I
r-I
r-I
ih
O
Ql
l0
M
I�
N
l0
00
�
00
00
M
00
r-I
Ql
M
N
Lr
O
M
ONO
Qi
l�0
. i
M
I-
l0
n
Ln
N
l0
00
l0
M
rl
r-I
N
Ln
M
Ln
OLn
w
Mrlj
IZI-
m
L r
r-
ri
ri
00
N
N
N
N
N
ih
M
I-
O
IZI-
w
IZI-
M
O
N
IZI-
m
Ln
IZI-
IZI-
M
M
cr
M
cr
1
Ln
. i
IZI-
M
l0
ri
ri
00
N
N
N
N
N
M:
M lzl- lzl- N N
O L Q 0l rl 0l
'zl- N N M N
O
N
IZI-
N
IZI-
O
ri
Ln
O
l0
00
�
M
l0
00
l0
m
Ln
m
ri
O
l0
(.0
I-
Ln
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
(a i 00 m O. i N
r-I r j N N N
cVi� N 0 0 0 0 0
4- J
W
Ln
M
W
E
v
>
N
O
r-,
N
r-,-
M
ri
N
O
l0
N
�Ln'
COI-
Lli
M
W
l0
M
O
N
n
n
ri
ca
O
U
m
-0 =
N
U N
N i
E :
E E N
O
W
u
N
41 O
N N �
C) O
U
Ln
41
N
41 E
41 > ca
O
U
Q
E
im
Ln
w
m
Ln
ri
w
N
IZI-
r-
IZI-
M
l0
O
Ln
I-
1
&
&
Lr
(.0
Ln
M
I-
n
I t/)-
IZI-
(.0
n
IZI-
IZI-
O
Ln
m
m
ri
lzl-
M
N
M
lzl-
M
cr
N
cr
cr
N
00
Ql
N
N
M
Ql
l0
I�
cr
O
r-I
M
L r
00
O
l0
M
O
00
I-
l0
Ln
r-I
r-I
r-I
r-I
r-I
ih
O
Ql
l0
M
O
00
M
00
rl
O
cr
M
I-
l0
n
w
N
l0
00
l0
00
rl
r-I
N
Ln
M
w
N
Ln
m
w
M
IZI-
m
I-
L r
r_
ri
ri
00
N
N
N
N
N
ih
M
I-
O
IZI-
w
IZI-
M
O
N
IZI-
m
Ln
M
Ln
. i
IZI-
M
l0
ri
ri
00
N
N
N
N
N
zo
M Rt Rt N l0
lzl- N N M M
O
N
IZI-
N
IZI-
O
ri
Ln
O
l0
00
M
l0
00
l0
m
Ln
m
ri
O
l0
(.0
I-
Ln
r
XO
0 0 0 o ri
(a i 00 m O . i
rj rj N N
cVi� N 0 0 0 0
iL N N N N
Ln
000
0
Ol
1)
m
Q0
00
I,
m
O
O
I-_
00
ch
-)
0000
-)
q:zr
M
00
Q0
M
r�-
Lli
Lli
O
LO
ch
Q0
Q0
Q0
N
O
Lli
r-_
q:zr
Q0
M
-ze
M
ch
r�4
Q0
00
�
Q0
rl
I�-
00
O
Lli
ch
-cn-
Lli
m
M
m
O
Q0
Q0
N
I�-
N
O
Q0
rl M
III
x
w
O
co
N
i
O
E
O
�
O
O
�
x
�,
w
co
U
camn
E
O
aO-+
a -a
_C3
_C3
_C3
_C3
z
Q
Q
Q0
Lli
N
Lli
N
ch
M
-cn-
M
M
-Lr)-
►M -
40
-ftO
-Lr)-
M
N
-Lr)-
ca
Q
Ln
ca
V
-) n
00 N r-1
O
00
r-I
-cn-
-) 4
00 N r-1
N
00
r-I
-cn-
� n
(�D N r-1
00
r-I
-Lr)-
Lli qzr
(�D N r-1
M
00
-cn-
O
4
O
-Lr)-
ate+
♦=+
ca
CC
tw
V
G)
O
�
b
O
i
E
O
-c:3
CU
co
U
�
�
V
4-a
•�
�
0
d
•
101
0
3
H
Rs
V
4-J
W
O N� o N o o o o o o O Ln ,to o ri O
I� 00 Ln Ln m m 0 m O O N N 00 m Ln I:t to
00 I� 00 r*- r j 00 O N 00 m Ln o0 rl I� M
++ N 00 N N O O l4 0i N l4 Lfl
u N N O 00 m 0 00 Ln 00 I:t N
O rn N rn H rl H m qt H� 00
0 N 00 d � rl r r r N r ke Ln
a
-Ln -Ln 4A4A
hL
0 00 0 0N o o o o o o O I, Lno o Ln
Ln r-,rn Ln m m 0 m 0 0 00 m� 0Ln 't N
rl 00 00 r, N O N 04 H 01 o0 A Ln M
01
++ H m N Lfi O O 0 m O
u N 01 m l0 00 m Ln � 4 00 N (7)
O Ln 1, 't H 1, O m � N o
0 N 00 � rl rf c-I c-I cV c-I �D
a
-Ln 4A4A
kL
m H 00 0 N o 0 0 0 0 0 00 rl N 0 0 (7) N
00 H 00 Lfi m m 0 m O 0 Lfi N m 00 Lfi I (7)
m 0 m 00 I� �j O N l0 00 H 0 00 H N
4' O N 0 0i N O H N N O N 0 N
u N 'I � 0 00 m I� O N 00 I:t 00
O rl N 0 H rl 0 mI:t H� n m
.O N 00 H000 rl r r r N r ke r
a
-Ln -Ln 4A4A
kL
Lfi HI:t 0 N o 0 0 0 0 0 0 01 O 0 0 00 0
IN O m Ln m m 0 M O O N 4 o0 01 Ln 4 N Ln
m I, m 0 r, rj 00 O N 0 O N I:t 0 H lD M
++ (7) Lfi 0 0 00 O In 0 O 00 lc
u H N 0 H I� m N O O I, ZI LA q*
O H N 0 H rl H m H I� N M
O N 6 L ke d
�
ri m ri ri N ri
D.
-Ln -Ln 4A4A
hL
H E N 0 N o o o o o o 01 H t o o Ln
0 m N Ln m m 0 m O 0 00 0 Ln 0 Ln I:t 00
O I� H 0 IN rlj 00 O N Lfi 0 00 0 0 H M
m, 00 Lfi 0 N r6 O O rl 01 r6 l4 rl M
U H 00 01 N 00 m N m I� 00 g ID
0 0 m m H I, H N m H I� to N
O N 01 6 c-I r6 N rl lD (71
LM
D.
c i�+ U c U c U i i
Q OL Q OL Q OL J Q1
V% X Q- X Q- X Q-
W W W >
/> 0 p�( 0 0 0 0 0
W p - 4mJ ma � 4mJ ma ma
J co c 4- ca c 4- ca v4- U
v 0 0)0 0 r u
v E 4mJv v E 4mJv v v v a,
> Q u
>z a > z a z
W 1 0 a I c 0 a I 0 I .^
(A V) N v� 0 ,� v� -Ln
0 4 0
Ln c .� c +)n c v Ln L c Q.
li J i W U 0)i 0) > J i
v a 0)° 0) 0)J v 0)�
Z u 0) Ln N 0)u v V) v mg- U v V) v
W cLI) v, +J o Q c v) +J o L,) c Ln +J o
c v v Q v c v v Q u c v v Q LL
c W M 0 v, c W M 0- +' D c W M 0
3 m •° a 3 m 0 a 'U CO°o a
�a� ou �°�a� o u v�°�a°� ou
•— c U c c
.� 0
c — a L — a L — a L
G f° ro
U U c° c am co U c°
0 a 2 u iz O a 2 u iz 0\° u O d 2 u i L
00
N
4-J
cmv
p
O
A
E
�
in
E
N
Ln
N
01
o
>
s
O
00
0
4-J
o
.Ln
Ln
4-J
4
N
c
.
L
N
V
V
a-J
'�
M
V'O
Q
.LA
'
=
O
O
p
z4"—
CE
V)
c�
0
rn
V)
v
L
v
o
m
��
4-J t �\
5.., �u
■ 0
4J
O
4—J
ULJ
w
E
m
m o
Ln O
m
Ln
N r-I
o
N O
m Ln
N 0
00 Ln
N c-I
� o
Ln O
m Ln
r- O
o e
m
N
Ln
r-
r-I
N
00
Ln
00
(10
(10
c-I
Ln
00
(10
-ze
ri
m:
Ln 0 Ln
r-i O ri
00 O 00
I- Ln N
rm-I
m � �
a�
a�
N +,
c6 �
dA N
f0 O
�7 'U
c0 ago
o 15 w
oo +6 E
+- 4- +�
z 0 Ln
0 0
m m
Rt rn
cn O
ri
0 0
Rt r-
cn rn
0 0
Rt 00
m 00
0 0
Rt o
m 00
00
� Rt
m n
lfl lfl
Ln Rt
00 Ln
O I-
00 O
Rt O
r-I
Mom:
00 Rt
N al
O 0O
qj)- qj)-
(10
Lr)0
lfl I-
m N
Ln rm-I
c-I
qj)- qj)-
� �
00
(10
Ln ri
ri
Mom:
r- (10
(1fl ri
� N
O
U
O
Q
E
E
O
O
U
U
0,
o
Lu
0,
o
IU
O
E
O
E
UO
+'
N
Ln
UO
+'
N
Ln
N N
O 00
R* Im
00 M
00 Im
�c
0
:►.�.:
MO N OLn
M 00 Li
00 m
00 w
v
E E
�_
to to
i i p
Q Q .0
O O m
o��uo
H �
0
a
N
m
Z
E
O
> N
O a=
(V
N N
N V
N
s aV
dl �
ca
Z
N N
4-J s
a-J
W .E
O
Z f�
0
H
O
N
v
U
Gl
O O
C) >
CC �
C N
O
U u
V >
aj
4� O Mw,
+J W
C O 00
o U m U_
L U
U
U } m
aj C
= w LL
HOHLn0�oH
Ln H
f*l
Ln
w
Ln
O
to Ln
Ln
to
H
Ln
O
rl rl
O
N
00
l0
rl
Ln
H
H �
H
�
m
000
Ln 1
l0
O
H
H
ml:
N
ri
O
0
0
Ln
N
in
�m�oo�o0mwLnHm
m O1 N O1 00 It H N m f� O O
f* to Ln N It Ln w w Ln N N
l0 Ln 8 Ol f� Ln It, O f� O N Ol
0) �o O It oo H �o H oo �o H
m H N H Ln N H m m H O Ln
I (Yj r-I r-I m N
-V�
GA
C
C
N
N
N
—
~
V)
m
co
C
c
L
Z
Q
0
O
C
w
U
C
C
N
N
L
M
>
J
N
C
N
W
'O
(1)
C
:
(1)
>
w
U
V)
-0
C
cf
N
O
a
w
CJQ
+J
Q
C
v1
f0
W
—
f0
N
W
N
+J
+
CL
Cf
CN
UH-Q-Q
E
1
U
N
Ou
v
cf
a
v
O
O
i
O
4 J
�,
�,
V)
V)
Gl
o_
a
0
0
0
Q
J
J
Q
O
00
m
cA 00
R* N
Ln oo
t0 1
-U-�
•V1
sl,ei:)ui?uij s lOZ jo Aaeuauans
m m
—0
o
m
m
co m
m
00
H
m
w�
m
m
000
tM0
000
� O
0o
Ln
W
0o
Ln
�o
v
N
N
N
N
i/}
i/}
•V1
i/}
i/}
N
7
C
N
N
L
GA
C
N
a
O
VI
L
N
�
C
V)+-J
O
Q
rr
E
v,
a)
w
v
°
a)
a) V)
E
0
`n
pp
a)O
V)
n
0
+J
u
r
7
v1
W
L
m
_
C
C
C
a
Q
>
Q
w LJ
O
m
w
a) a
L
+J
Q
+J
4J
—
of
O
a:)inaas JO ISOD �i:)IJI:)DI3 9 101
w
O
U
C
4J
w
Z
0
4-J
V)
O
u
i
4-J
V
W
00
0
0
0
0
0
0
0
m:I-
mr*-,
m
m
w
m
Ln
Sri
Sri
cYi
r<
of
s
V
°
\
0
N
rl
Ln
N
O
m
N
00
:1-
r*-,
Ln
rl
0
N
O %�%
�n%
l0%
l0 %�%
r-I
O�
v
0000
O
�
0000
�
0000
N
00
�
%00
�
rl
Ln
N
rl
N
Ln
a
�
V
r**-.
m
Lr)
Lr)
O
�o
V
O
m
Ln
�
�
m
N
N
m
00
0
rl
rl
m
E
O
Ln
m
o
m
Ln
N
O
q:l-
00
I",
rl
N
m
N
4-JLn
tA
O
r�
m
O
N
O
p
V
V
U
4-J
(v
O
N
N
(/)
N
L.
4-J—
N
V
4A
N
•N
L
4:
-
}'
�
J
N
L
• -
E
a:
0
J
C:
4-j
V
++
3
N
E
V
u)
(/')
(/')
J
J
r�
LU
0
N
00
00
Ol
00
00
00
>
N
N
M
l0
l0
LM
O
O
Ln
Ln
O
O
0
0
0
0
0
0
�
w
O
�
000
ca
'i
L6
E
v
Ln
M
N
N
I�
0
01
.
N
M
q*
N
N
0
m
i
(V
v)
N
rl
rl
M
u
0
O
S
•5;
U
M
u
(V
�
U
E
O
O
O0
O
�
4-1
Ln
+-+
O
a:
E
o
u
O
ca
a- J
U
U
•—
N
U
E
U
O
u
-C
v
v
U
V)
V)
N
N
ca
cn
-
+J
N
Ln
O
ca
N
E
E
,
�
4A
J
�
M
v
N
N
U
v
M
M
V)
V)
V)
J
J
CIO*
u
z
O
Ln
z
Z
U
LL
O
U
w
Q
tJ
z
O
U
w
O
Q
U
z
Q
z
LL
w
U
w
Ln
LL
O
r)
z
Q
I
M
5
O N
a
n Ln
V
U
W r-
W
_I_- N \
a L!i
U N
(1) \
O
O
O U
O
0 N (1) Lr)
r�, -0 Q N
0 u U O
�; r-I
~ O O U
Q O
d U
O Q
Ln 2 lD �
+- co
co — co
a) co
4- 4- �
Ln Ln Ln
0000
Ln O Ln r-I
kl�,
0000
N O O Lf!
It
0 0 0 0
LQ LQ LQ -1
N � O It
Ln O Ln W
N O O 00
M
0000
Ln O Ln Ln
N O O N
M
a�
E
N
Q
0
Ln
U
—
ca
N
0
L
E
O
�
000
O O O
O O O
000
O O O
O O O
000
O O O
O O O
000
O O O
O O O
000
LO 00 rn
N N O
r-I N
= 2 M
O
Lo
O
O a-J
N 0 V
ateJ N i
V
cz E
O O Ln
—04- o6
N i
i
Q (V 0
O 4-, (y
u X O
N N N
L •CC—
G
ro O LO
4- J
u r� O
N
p u �
00 ~
rO
O J O
N CL m
• • •
Ln
4-J
E
4-J
N
4-J
4-J
O
4-J
O
N
�O
0
= d
E
i O
d v
E
a V
0 0 0 0 0
O
1-
O
N
N
N
>
r�
ti
Lo
M
70
70
r
r
r
r
r
r r
o
o
>
U_
U_
O
O
(D
O
M
wN
wO
O
O
Ln
O
O
O
M
(D
O
't
M
Ln
to
to
00
M
r�
M
cu
cu
U
U
Oo
U
U
6}
2
2
O
O M
O
O
�
Ln
T
N N
to to
w
r-
Ln
(0
r-
W
m
LO
LO
r-(0
w
ti
M
N
M
r-
O
W
N
to -to ca
(0
00
T
O
M
O
�
O
O
M
N
O
4*
N
r-
N
tD
O
O
(0
00
(0
N
w
O
Ln
M
N
N
W
N � r r
61� -to Ga
O
00
O
00
N
Ln
N
Ln
O
O
(D
00
00
00
00
N
O
00
I�i
O
N
r-
O
E
M
00
N
I--
wr-
O
O
O
O
ti
ti
Oo
Oo
rn
to
to
to
to
to
M
M
M
N
N
O
O
a7
(D
(D
r-
O
O
N
N
L
L
wwN
M
M
O
O
O
O
O
LL
LL
0
0
0
0
0
m
m
m
m
V
V
V
E
E
E
E
00
O
O
N
E
E
E
E
O
O
O
O
O
V
V
V
V
N
N
O
rIA
ca
_ N
N N
O
N
C: ca
4-Jrlj
N
� O
4-J
E a--+
E
4-J
.E _O
0-0
Ln
r�
E
O
CM u
L
N �
>
O
U 4-J
C)O
O
Z N
4+ Z' O
0
= d
E
O
d v
CL _
A
� N
v =
d d
CL
a w
V _
E
a
0 0 0 0 0
O lql- O N rl-
� lql- lql- lql- M
00 N � 0 N
r- ti 0 Lo
0
0
0
O
M
00
N
00
O
lql-
LO
O
O
O
M
Ln
Ln
O
Ln
O
0
O
lql-
M
LO
M
�
M
r-
M
00
70
70
O
O
U_
U_
O
O
L
L
N
N
U
U
U U
2 2
o
O 00
0
rn
0
oO
ti
LO
� �
N N
60
60 60
w
rl_
w
rl_
O
0
O
rl_
O
N
LO
LO
�
00
�
O
O
O
I�i
N
0
O
00
O
M
N
M
O
rl_
M
rl- rl- rl- lql- LO
61>
lql-
rl-
N
rl-
O
N
O
LO
rl-
O
00
N
N
M
rl-
M
M
N
61>
O
M
O
�
N
LO
N
LO
rl_
M
0
00
00
O
0
N
O
00
Ln
O
N
rl_
O
N
0
rl_
w
rl_
O
O
rl_ rl_ w w m
61> 61> 61> 61> 61>
qql-
qql-
N
00
N
�
�
�
�
O
00
00
N
00
O
M
M
O
O
ti
Cfl
0
00
LO
00
00
00
qql-
rl-
O
am
am
0
0
0
61>
61>
61>
0 0 0 0 0
O O N N N
M O O N
N N N
O O O O O
N N N N N
co CII)
N 4e
1l N
CII) co
to N
0i qqi
40 40
`M O
N LO
40 40
00
N
LL LL
00 N �•' �•'
N d d
nY nY
LL LL
d d d d
E E E E
O O O O
v v v v
d d d d
li U
2
++ Z' O
0 0 0 0 0
to
.O's =
W
E
i O
� v
u
m
I-
o
Co
0
N
N
tiCD
ti
Lo
�
�
-0
-0
r
r
r
r
r
r r
CD
CD
CD
CD
U_
U_
o
m
Cfl
o
M
w
N
w
CD
O
O
LO
o
Co
o
co
Co
m
I-
co
LO
to
to
CO
—
CO
N
M
(u
(u
U
U
U
U
64
2
2
0 00
rn
co
ti
r- M
N N
09- 09-
LO
Co
m
M
�
LO
N
N
LO
LO
ti
ti
m
N
M
f`
N
Co
w
co
P-
P-
P-
00
06
ch
ch
09-
61%
61%
�
ti
w
Co
N
M
w
Co
00
-
LO
w
w
w
M
CO
�
M
W
W
N
Co
N
t0
r.
o
CO
—
N
N
N
o
LO
LO
co
N
N
N r r
H} 40 40
0
w
0
o
co
LO
N
LO
N
�
Co
w
w
o
M
N
o
00
Cfl
N
N
f`
0
w
w
co
N
ti
ti
00
00
0o
N
N
09-
09-
09-
09-
H}
LL
LL
w
Co
w
C
C
o
ti
o
N
M
M
M
N
v
0
0
O
co
co
N
OM
CD
w
w
.4
�
�
�
_
_
P
P
z
z
0
0
0
0
0
E
E
E
E
00
m
o
N
E
E
E
E
T-
T-
N
N
N
0
0
0
0
o
V
V
V
V
W
a- J
rz
ce
01
O
U
4- J
C)
a- J
N
E
O
4- J
N
O
N
Ln
N
V
N
O
Z
0
4-J 4.�
W
4.�
'V
O 4--1
.� i
4-d
0
moon
r
I�t
m
O
N
r-I
0
Ln
I-
lfl
N
Ln
M
O
N
M
N
�
�
lfl
Ln
O
•�
O
w
lfl
rn
N
a
I-
N
0
r-I
Lli
0
0
L!)
O
00
M
lfl
Nqt
OM
O
.�
00
OL
N
r-i
r-1
a
r-
Lrn
0
N
0
Lli
Lli
01
00
O
00
L r)
O
N
M
lfl
I�t
O
O
N
r-i
Lli
.�
0
N
r-I
r-1
a
Lrn
0
0
.�
O
L
D1
rl
O
N
r-I
r-I�
00
I�t
lfl
O
N
qt
r�
M
c
0
lfl
a
N
0
0
r-I lD
N
O
R*
1.4
O
R*
1.4
N
0
00
Lli
N
00
Ln
Ln
M
m
(10
0
r-I
Ili
O
N
O
ro
m
N
I-
O
0
O
•�
00
O
I�
M
I-
N
lfl
01
0
O
I-
(1fl
0
0
Ln
a
�
�
0
0
r-I
c) O
c
r-I
O
R*
1.4
Vf
4-0
m
C
O
V
O
O
x
LU
oO
_�
U
0-�
X
LU
cn
Q
a-J
-0
—
(-aO
L
>
V
G
L
>
V
G
N
z
_0
Q
N
o
_0
Q
4J
C
-
0cn
Q
a
U
a
4
O
�i
O
'p
d
. E
,C
Ln
06
O
•
2
r-
Ln
RZI,
r-1
w
r-I
N
00
Ln
r-I
O
Ln
00
N
N
r
-Z::�
rz
rl
lfl
O
r-I
00
RZI,
N
00
M
r-
Ln
(�D
N
lfl
-Z::
N
Ln
iJ}
.�
Ln
r i
r-I
00
lfl
N
Ln
r-I
Ln
Ln
N
N
RZI,
lfl
ri
M
N
I�
M
-::I-
Ln
C�o
N
lfl
-zz
N
Ln
iJ}
00
r-I
r i
O
00
m
M
RZI,
O
r-I
lfl
r,
Ln
N
O
Lr)
Ol
lfl
N
lfl
Lr)
N
Lr)
M
-Lr)-
r-
N
Ln
O
00
N
m
Ln
Ln
r-I
M
Ln
00
00
N
r-I
Ol
Q0
L(i
Q0
lfl
lfl
RZI,
Ol
N
Ln
Ln
M
Ol
ID
N
Lr)
Lr)
r i
Lr)
M
r-
N
lfl
O
00
RZI,
m
N
Ln
r-I
I�
Ln
00
M
N
N
m
r-I
m
Q0
Ln
(�D
Ln
r-
N
�
Ln
r-I
m
(.0N
Lr)
-Z::
r-I
Ln
M
iJ}
N
v
v
U
O
Q
O
Q
N
a
O
z
x
LU
N
[6
(D
av
U
>
v
co
N
v
cn
v
>
o
v
Q
o
v
Q
w
(D
N
co
co
4-
v
o
`I.-
O
o
Q
—
—
�'
N
V)
v
—
ca
O
a
U
J
co
V)
C-
U
Z3
U
o
N
4-r6
v
Z
v
>
O
a
2
U
LZ
r-I N m r-I RZI,
M m r-I O RZI,
(1) M RZI, 00 00 N
N Ln Ln r, r, Ln
O M M � O ri
'p N
i N r-I
d
iJ}
M N Ln r-I RZI,
_0 w m r-I O RZI,
(1) M RZI, M 00 N
r-I 00 Ln -Z:: n Ln
N M N -::I- M N
O M M -::I- O 'i
'p N
i N r-I
d
iJ}
O O Ln O R:T
M 00 Q0 N R:T
I� Ol Ol r-I N
+�+ O
V N M N Ln M N
'Q N
d
ma
O M m O R:T
w m (.0 w R:T
n O R:T (.0 N
Q) Q1 Ln r-�' M lfl Ln
00 Ln Ol N
O M N M Ln r-I
'p N
d
m.:
M M w O RZI,
Ol Ol r-I 00 RZI,
M O Ln RZI, N
z 00 N n .4' M Lr)
r-I O w RZI, w N
•0 N M N M Ln r-I
i r-I r-I
d
iJ}
v
M
N
0
0
v
O
O
i
N
Q
zo IVA
N
v
v
U
O
Q
O
v
Q
x
LU
4-1
v
a
�
O
z
�
N
V
co
v
N
v o
O
v
v
o
cn
J
co
w
CD
C
m
4-O
—
o
N
v
p
O
"
O
4
v
"
Q
—
Q
r
U
>
E
•E
W
cw
E
Eo
cj
O
a
2
U
iz
GEC
M
n
n
Ln
N
ma
ma
Ln
M
M
n
M
w
ma
n
O
Lr)
00
ri
w
O
r-I
r-I
n
r-I
0
M
v
v
v
O
Ln
C
a--+
c
O
J
2
V/
4J
W �n'
W
p� 4..i
i�
I
1
O rz
.j 4v
V
W Q)
smoon
O
LB
m
U
O m
00 m
I- N
l0 O
00 00
(D Lr)
M N
M r-I
i!)-
l0 O
l0 O
I-. O
I� lD
M r-I
00 O
m O
O
M O
I-. c-I
N c-I
MO.
r--i O
I:zj- O
N O
lD M
T--1 Lr)
00 N
N c-I
MO.
00 O
00 O
00 O
O O
rl m
00 M
N c-I
i!)-
r-I
O O
00
� 00
qqr
to
N
I-. I-.
O
N
l0 m
rl
•� O
l0 00
O N
r-I
N
d
to
(�D
r-I
O
N
CD rn
CD
CD
.p
00
N
C)
N
d
00
O
an
ern r-
00 (�o
O
o o;
N
O
Lr) l0
O N
r-I
�
I�
O N
r-I
L ) L )
M 00
M
r-I
O N
to
.Q O
ID (D
LM
O N
r-I
i
d
00
O
0
cn
00
O
N
r- Lr)
N
•0 N
l0 Ln
r-I
d
-0
-W
N
-W
o
0
iV
-c*
G1
d
Q
O
r-I
Ln
O
LA
% -I
Me..
Me.
N
L
0
N
N
r-I
L o
00
N �
N
O
N
r-I
00 o
O r-I
M �
n
00
M
r-I
00 �
:* Ln
O
00
G1
N
G1
G1
r-I
N
N
O
N
oa
O
N
N
0
fV
w O N O LO 14 N N O O� O� I'- I'- O- O M M "t O "t 0 0 0 0 w N
I- M O O M r- O� 0 O w 0 0 0 N 0 0 0 w L O —0 O —0 0 0 0 0 I�
0o 0� 0� M O 0 0 O� 0 O— O— O E M W Lo N 00 (O ri M 0 0— O 0TMI
ri
O (O O 00 O O M O L (O N O N M (O (O I` O (O N (O 6 M N ri M N O In
N O (O 00 (O I` CD (O 'IT 'IT N O r- O O O r- CO Ul N N (O N (O N L CO 00 cm
N N � 00 0) 00 L r- I- N N — Ul O It I (D ti N 00 I- ri 00 I- (D r-
i�-. � Cl) N O) LO r- 1` 00 CA r_� N CA r ri
t�
N
0
a
0o
o
N N c
o � �
o �
N C
o coi p 'N c O v O o Q m
Qj
C7 .N v' cn u O a o
O (6 f6 'L N C C L Q QJ aJ .- O
UN y N j m N � m Qj n U of Q w Q) aJ v0i
U N Q� _v N� O QJ > > f6 x a 3 Q�iCL
v E cQ
(0 _ i W 0 aJ
.- Y � N z U U U +J +—' � m W 0 N
c (a > io io C7 aJ Q _ L C C x
U aJ E Q C C m i aJ i +, +, W i > (n O (7 O C W
C QU JQJ
A0
M M o �J �+v �� —as NNQt(0
—
Eo ca
O aL a) xQQ
Q O O O+WQj
QO O - L Q, Q, 0 m 0rs U U O O UV (B a(B (B m
+aJ
Cro ++
20� O cc O H cc H �� O z
sIPiDuPuiJ 8 lOZ jo Aapuauans
aDi
naas JO ISOD s�D 9 LOZ
N
V
V) Ln
O Ln
4--J reo
Ln
u
E
un E
00
r�
CD
A�
W
�AA11
E
W
of
3
LA
rl
,
�3
�O
M
�
Q
�
0
m
r
O
O
q
w
O
N
IN
m
rl
GJ
3
O
rl
N
0
rN
00
�
cri
u1
l0
c�i
u1
M
'0
>
00
N
ul
00
d
m
N
N
O1
-Ln
O
v�
l0
l0
I�
01
u1
M
0
0)
*=
m
m
N
N
I-.,
0)
V+
m
N
N
00
D
v�f
rl
N
m
V
M
—
4 J
+J
+J
0
U
L
v
v
J
o
vi
s
+J
O
LA
O
a�
U
.N
N
M
O
4 -+
v�
c�
N
a-J
V
O
0
0
4-J
E
O
a--+
o
.J
E
O
CV
4-J
a�
O
�
v�
5
a�
E
cn
0
O
v
U
DC
w
2
fV
fV
N
O
N
O
LO
N
LO
l0
M
-75
l0
l0
4
N
M
�
O
V
H
Li-
V
4j)-
m�
N
O
LO
i
LL
m
N
LO
l0
M
>
c
N
M
V
O
L
�i
-0
-0
-0
m
X
X
X
Q
Q
E
E
E
�o
t.0
r--1
m
t.0
C
N
-i
Il
00
O
0
N
r-I
rl
LO
LO
LO
Ntw
N
r-I
•L
G
V
O
H
00
00
M
l0
O
E
N
M
N
N
m
l0
D
O
L
r-
M
m
V
H
M
LO
00
r-i
V
V
-c.n-
O
O
�
AL,
LO
LO
W
E
�
Q0
1
1
1
L
O
L
�
M
L
�••r
V
�
V
N
H
r-I
N
M
V
m
m
m
L
L
L
L
E
N
N
N
�
N
ECD
(,
N
N
N
0
N
Ln
N
L
V
L
O
a.r
Q
E
N
O
4-J
v
N
N
N
O1
L
s
u
L
N
O
4-J
Ln
V
s
a.r
E
Z
N
N
N
N
L
r•1
c-
C)
E
E
O
00-1
M
fV
V)
0
O
N
4J
\
V
+ '>
i
s L
O
a-J
V)
OV
O
N O
E�
a-J
00
®
'a-1 N
O
� O
N
E 3'
.
Ln Ln
Ln
= a)
•�
N
01
Ln
N
�
ro
0
N
}.,
cz j
V
s
V
E
" 0��
C�
0
t-'
E
F
4 j
u
N
�._
Ln
L
>
Lon
Z
N
V
S
V
S
Ln-0
E
w
9M,
N
+ •�
s Ln
00
.3: O
O
oo a-J
V)
N
O
O V
'—
N O
N
00
01
•C:
4-J
c�
C:
w
V
_O
C;
Ln Ln
Ln
V
N
Ln
N U
S
D
N
4-jro N
V
�
O
N
01
c� E
O
'c
z
i
=3 0
+,
•E
X
=n
4-J
�
•�
'—
V)
Ln
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Discussion on a Policy for Invocation
Department: Administration
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Following recent discussion on the invocation at city council meetings, the Council directed me to put together a policy
to assist you in administering the invocation from here on out. Attached for discussion purposes, is the first draft of
such a policy. This policy would replace the use of the Hutchinson Ecumenical Ministerial Association to deliver the
invocation. If comfortable with the policy, I would place it on the next agenda for approval. One question for the
council is whether or not you would like to have this done in a resolution format? Some policies we adopt have been
done that way, others have not.
BOARD ACTION REQUESTED:
No action required. Discussion only
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
CITY COUNCIL INVOCATION POLICY
POLICY NO. 1.28
BACKGROUND
The City of Hutchinson has had an invocation as a part of its City Council meeting since at least
May of 1966. More specifically, Hutchinson City Code 30.18 notes that an invocation is to be
included in the City's official "Order of Business" at regular city council meetings. The City
Council is the intended audience of the invocation and has been limited to the beginning of
meetings. The invocation portion of the agenda is meant to serve as a "legislative prayer" and
has been offered by someone who is not on the City Council. Prior to the adoption of this policy,
the invocation was given on an informal basis.
I. PURPOSE
This policy is intended to provide criteria, guidelines, and procedures for an invocation to be
offered at City Council meetings in order to solemnize the proceedings of the City Council, and
to ensure the City's practice of allowing an invocation is in compliance with Supreme Court
rulings.
II. SCOPE
This policy affects elected officials and the regular council meeting schedule of the Hutchinson
City Council.
III. RESPONSIBILITIES
The City Administrator or their designee is responsible for the implementation and update of this
policy. The City Council is responsible for the enforcement of this policy
IV. TIMING
After the "Call to Order" and approval of the city council agenda of all regular meetings of the
City Council, an opening invocation as described herein shall occur followed directly by the
recitation of the Pledge of Allegiance. The opening invocation and recitation of the Pledge of
Allegiance will occur and be completed during the opening, ceremonial portion of the city
council meeting and shall in no event occur, or be construed to occur, during the policymaking or
legislative portions of the city council meeting.
V. POLICY
The City Council, in relation to the invocation, invites and welcomes the religious leaders and
other representatives of any and all local religions, denominations, faiths, creeds, and beliefs,
including but not limiting to ministers, priests, chaplains, rabbis, deacons, clerics, imams, elders,
and the like (hereinafter "Invocation Speakers") to participate in providing invocations for the
City Council. The following shall apply as the City's policy when it comes to the invocation.
A. No member of the City Council, employee of the City, any city consultant, or any other
person in attendance at the meeting shall be required to participate in any invocation that
is offered, and their presence, or lack thereof, when the invocation is delivered will have
no impact on their observation or participation in any aspect of the meeting, nor shall be
grounds for any censure or removal from the council or employee discipline.
B. The invocation shall be voluntarily delivered by an eligible member of the clergy or
religious/spiritual leader or organization within the city limits of Hutchinson. To ensure
that such person is selected from among a wide pool of religious/spiritual leaders and
other representatives in the community, on a rotating basis, the Invocation Speaker will
be selected according to the procedure noted in Section VI below.
C. No invocation speaker shall receive compensation for his or her service.
D. No invocation speaker shall proselytize or otherwise openly seek to promote certain
aspects of doctrine or faith; only advocate or campaign for conversion of individuals or
groups or threaten damnation; or openly advance any faith, belief, doctrine or dogma. No
invocation shall disparage the religious faith or non -religious views of others.
E. Invocation should not exceed 3 minutes in length.
F. This policy is not intended, and shall not be implemented or construed in any way, to
affiliate the City Council with, nor express the City Council's preference for, any faith,
belief, non -belief, opinion, religion, non -religion, or religious denomination or lack
thereof. Rather, this policy is intended to acknowledge and express the City Council's
respect for the diversity of religious denominations and non -religious denominations, and
faiths and beliefs represented and practiced among the citizens of Hutchinson.
G. Neither the City Council nor staff shall engage in any inquiry, examination, restriction,
review of, or involvement in the content of any invocation being offered. Because of this,
the Mayor or a City Council Member may not give the invocation. Statements reflecting
ideals relating to peace and security for the city and nation; safety of our armed forces,
police, firefighters and emergency service personnel; wisdom for the lawmakers; and
justice for the people are encouraged. The City Council asks that prayer givers be
sensitive to the diversity of faiths and beliefs represented throughout the community.
H. If the selected invocation speaker does not appear at the scheduled meeting, the Mayor
may skip the invocation or call for a moment of silence.
I. The written agenda document created for the city council meeting will have the following
disclaimer:
The invocation is a voluntary expression of the private citizen, to and for the City Council, and is
not intended to affiliate the City Council with, or express the City Council's preference for, any
religious/spiritual organization. The views or beliefs expressed by the invocation speaker have
not been previously reviewed or approved by the Council or staff.
Anyone violating this policy is subject to disqualification from offering future
invocations and will be removed from the database of religious/spiritual leaders or
organizations eligible to give the invocation.
VL SELECTION AND SCHEDULING OF SPEAKERS
The invocation shall be voluntarily delivered by an eligible religious leader or other person
within the city limits of the City of Hutchinson. To ensure that such person (invocation speaker)
is selected from among a wide pool of the city religious leaders and organization or groups, on a
2
rotating basis, the invocation speaker will be selected in accordance with these rules.
A. The City Administrator or their designee shall compile and maintain a database of the
religious congregations and other groups and organizations ("Congregations List") with
an established presence within the city limits of Hutchinson.
B. The Congregations List shall be compiled examining a broad and diverse pool of
religious leaders and other representatives of any and all local religions, denominations,
faiths, creeds, and beliefs, including but not limiting to ministers, priests, chaplains,
rabbis, deacons, clerics, imams, elders, and the like. The database may be compiled by
referencing the list for "churches", "congregations", or other religious assemblies
(religious, atheist or agnostic groups) in the annual Yellow Pages phone book(s)
published for the City of Hutchinson, "worship service listing" from the local newspaper,
research from the internet, consultation with local chambers of commerce or comparable
organizations, and any other effective method in the discretion of the City Administrator
or their designee. Any such church, congregation, entity, religious assembly, organization
or group within the jurisdictional limits of the City not identified within the database for
participation may request inclusion within the database by written communication to the
City Administrator that references the opening invocation.
C. If a resident of the City is a member of a church, congregation, a religious assembly,
other religious or non -religious group or organization which is located outside of the
City, such may be included in the database upon the residents' written request to the City.
D. Should a question arise as to the authenticity of a church, congregation, a religious
assembly, other religious or non -religious group or organization, the City Administrator
shall refer to criteria used by the Internal Revenue Service in its determination of those
organizations that would legitimately qualify for Section 501(c)3 tax-exempt status.
E. In recognition of the invocation being for the purpose of the City Council, a city council
member may invite a religious or non -religious leader, minister, priest, chaplain, rabbis,
deacon, cleric, imam, elder, or the like to provide the invocation. The city council
member can ask that their invited speaker be included in the City's database or that
individual may be used to fill an open spot according to Section VI (J) below.
F. The database is compiled and used for the purposes of logistics, efficiency, and equal
opportunity for all religious and non -religious leaders within the city limits of Hutchinson
who choose whether to respond to the City Council's invitation.
G. The Congregations List shall be updated, by reasonable efforts of the City Administrator
or their designee, in September or October of each calendar year. However, as provided
in Section VI (B & C & E), names may be added to the list at any time by written request
to the City Administrator.
H. Within ninety (90) days of the effective date of this policy, and on or about November 1
of each calendar year thereafter, the City Administrator or their designee shall mail an
invitation addressed to the leader or representative (Invocation Speaker) of each
individual on the Congregation List. The invitation shall be dated at the top of the page,
3
signed by the City Administrator, and read as follows:
Dear Leader or Representative,
The Hutchinson City Council invites and welcomes religious leaders or representatives of any
and all local religions, denominations, faiths, creeds, and beliefs, including but not limiting to
ministers, priests, chaplains, rabbis, deacons, clerics, imams, and elders within the City to
voluntarily offer an invocation before the beginning of its regular city council meetings.
As the leader of one of the religious assemblies in the community or as the religious leader of one
or more Hutchinson residents, you are eligible to offer this important service at an upcoming
meeting of the City Council. If you are willing to assist the City Council in this regard, please
send a written reply at your earliest convenience to the City Administrator's office at III Hassan
Street SE, Hutchinson, AM 55350 or by email.
Invocation speakers are scheduled on a first -come, first -served or other random selection basis.
The dates of the City Council's scheduled meetings for the upcoming year are listed on the
following, attached page. If you have a preference among the dates, please state that request in
your reply. At this time, we are limiting the amount of dates to two per speaker.
This opportunity is voluntary, and you are free to offer the invocation according to the principles
of your own conscience. To maintain a spirit of respect and ecumenism, the City Council requests
only that the invocation opportunity not be used as an effort to convert others to the particular
faith of the invocation speaker, nor used to disparage any faith or belief or nonreligious view
different than that of the invocation speaker. A copy of the City Council's policy regarding
invocations is attached for your information.
On behalf of the City Council of Hutchinson, I thank you in advance for considering this
invitation.
Sincerely,
City Administrator
I. The respondents to the invitation will be scheduled on a first -come, first -served or other
random selected basis to deliver the invocations. In any event, no speaker selected to give
the invocation shall be scheduled to offer an invocation at more than two (2) city council
meetings in any calendar year.
J. In December of each year, the City Administrator or their designee will present the
calendar of scheduled Invocation Speakers for regular city council meetings for the
upcoming year to be approved by the City Council. Any spots left vacant may be filled
by the city council according to Section VI (E) above; left vacant to be filled at a later
time; or simply left open and unfilled (meaning no invocation will be given).
VIL EFFECTIVE DATE
This policy shall become effective immediately following the adoption of it by the City Council.
Approval Date: , 2018
4
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: 2nd Reading and Adoption of Revisions to Right -of -Way Ordinance Chapter 90
Department: PW
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the April 17 Planning Commission Meeting there was a Public Hearing to receive comments on proposed changes
to Chapter 90 Right -of -Way Ordinance. Comments were received from 2 parties and considered by staff when
drafting the current language being considered.
The Right -of -Way Ordinance was revised and received favorable recommendation of approval at the May 15th, 2018,
Planning Commission Meeting. There were 4 additional comments received at the Planning Commission meeting
and 2 changes were made to address 2 of the comments. Staff will provide an update on the other comments
received at the meeting that staff felt did not warrant further revision.
City staff has been administering an effort to revise the City's Right -of -Way Ordinance, Chapter 90, relating to the use
of small cell technologies. These changes are in response to Minnesota Legislation that was adopted during the 2017
session requiring cities to accommodate small cell use of the right-of-way. The current Chapter 90 would be repealed
and replaced with the proposed Right -of -Way Ordinance. The existing language from Chapter 90 was incorporated
into the League of Minnesota Cities Model Right -of -Way Ordinance. The LMC Model included proposed small cell
language that complies with the 2017 small cell legislation.
The 1 st reading of the Right -of -Way Ordinance occurred at the 5/22/18 City Council meeting.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
2nd reading and adoption of Right -of -Way Ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 18-0783
AN ORDINANCE TO ENACT A NEW CHAPTER OF THE CODE OF ORDINANCES
TO ADMINISTER AND REGULATE THE PUBLIC RIGHTS -OF -WAY IN THE
PUBLIC INTEREST, AND TO PROVIDE FOR THE ISSUANCE AND REGULATION
OF RIGHT-OF-WAY PERMITS.
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Chapter 90 of the Code of Ordinances is hereby repealed in its entirety, and is replaced by the
following new Chapter 90 to read as follows:
CHAPTER 90 RIGHT-OF-WAY MANAGEMENT
§ 90.01. Findings, Purpose, and Intent.
To provide for the health, safety and welfare of its citizens, and to ensure the integrity of its
streets and the appropriate use of the rights -of -way, the City strives to keep its rights -of -way in
a state of good repair and free from unnecessary encumbrances.
Accordingly, the City hereby enacts this new chapter of this code relating to right-of-way permits
and administration. This chapter imposes reasonable regulation on the placement and maintenance
of facilities and equipment currently within its rights -of -way or to be placed therein at some future
time. It is intended to complement the regulatory roles of state and federal agencies. Under this
chapter, persons excavating and obstructing the rights -of -way will bear financial responsibility for
their work. Finally, this chapter provides for recovery of out-of-pocket and projected costs from
persons using the public rights -of -way.
This chapter shall be interpreted consistently with 1997 Session Laws, Chapter 123, substantially
codified in Minnesota Statutes Sections 237.16, 237.162, 237.163, 237.79, 237.81, and 238.086
(the "Act") and 2017 Session Laws, Chapter 94 amending the Act and the other laws governing
applicable rights of the City and users of the right-of-way. This chapter shall also be interpreted
consistent with Minnesota Rules 7819.0050 7819.9950 and Minnesota Rules Chapter 7560
where possible. To the extent any provision of this chapter cannot be interpreted consistently with
the Minnesota Rules, that interpretation most consistent with the Act and other applicable
statutory and case law is intended. This chapter shall not be interpreted to limit the regulatory and
police powers of the City to adopt and enforce general ordinances necessary to protect the health,
safety and welfare of the public.
§ 90.02. Election to Manage the Public Rights -of -Way
Pursuant to the authority granted to the City under state and federal statutory, administrative
and common law, the City hereby elects, pursuant Minn. Stat. 237.163 subd. 2(b), to manage
rights -of -way within its jurisdiction.
§ 90.03. Definitions.
The following definitions apply in this chapter of this code. References hereafter to
"sections" are, unless otherwise specified, references to sections in this chapter. Defined
terms remain defined terms, whether or not capitalized.
Abandoned Facility. A facility no longer in service or physically disconnected from a portion of
the operating facility, or from any other facility, that is in use or still carries service. A facility is
not abandoned unless declared so by the right-of-way user.
Applicant. Any person requesting permission to excavate, obstruct, or operate a small
wireless facility in a right-of-way.
City. The City of Hutchinson, Minnesota. For purposes of Section 90.28, City also means the
City's elected officials, officers, employees and agents.
City Engineer. The City Engineer of the public works department of the City, or his or her
designee.
Collocate or Collocation. To install, mount, maintain, modify, operate, or replace a small
wireless facility on, under, within, or adjacent to an existing wireless support structure or utility
pole that is owned privately, or by the City or other governmental unit to minimize obstructions
and impacts in the Right -of -Way.
Commission. The State Public Utilities Commission.
Congested Right -of -Way. A crowded condition in the subsurface of the public right-of-way that
occurs when the maximum lateral spacing between existing underground facilities does not allow
for construction of new underground facilities without using hand digging to expose the existing
lateral facilities in conformance with Minnesota Statutes, section 216D.04 subdivision 3, over a
continuous length in excess of five hundred (500) feet.
Department. The department of public works of the City.
Emergency. A condition that:
(A) poses a danger to life or health, or of a significant loss of property; or
(B) requires immediate repair or replacement of facilities in order to restore service to a
customer.
Equipment. Any tangible asset used to install, repair, or maintain facilities in any right-of-way.
Excavate. To dig into or in any way remove or physically disturb or penetrate any part of a
right-of-way.
Excavation permit. The permit which, pursuant to this chapter, must be obtained before a
person may excavate in a right-of-way. An Excavation permit allows the holder to excavate
that part of the right-of-way described in such permit.
Excavation permit fee. Money paid to the City by an applicant to cover the costs as provided
in Section 90.13.
Facility or Facilities. Any tangible asset in the right-of-way required to provide Utility
Service.
Hole. An excavation in the pavement, with the excavation having a length less than the width
of the pavement.
Local Representative. A local person or persons, or designee of such person or persons,
authorized by a registrant to accept service and to make decisions for that registrant regarding
all matters within the scope of this chapter.
Management Costs. The actual costs the City incurs in managing its rights -of -way, including
such costs, if incurred, as those associated with registering applicants; issuing, processing, and
verifying right-of-way or small wireless facility permit applications; inspecting job sites and
restoration projects; maintaining, supporting, protecting, or moving user facilities during right-
of-way work; determining the adequacy of right-of-way restoration; restoring work inadequately
performed after providing notice and the opportunity to correct the work; and revoking right-of-
way or small wireless facility permits. Management costs do not include payment by a
telecommunications right-of-way user for the use of the right-of-way, unreasonable fees of a
third -party contractor used by the City including fees tied to or based on customer counts,
access lines, or revenues generated by the telecommunications right-of-way user, or for the City,
the fees and cost of litigation relating to the interpretation of Minnesota Session Laws 1997,
Chapter 123; Minnesota Statutes Sections 237.162 or 237.163; or any ordinance enacted under
those sections, or the City fees and costs related to appeals taken pursuant to Section 90.31 of
this chapter.
Micro Wireless Facility. A small wireless facility that is no larger than 24 inches long, 15
inches wide, and 12 inches high, and whose exterior antenna, if any, is no longer than 11 inches.
Obstruct. To place any tangible object in a right-of-way so as to hinder free and open passage
over that or any part of the right-of-way.
Obstruction Permit. The permit which, pursuant to this chapter, must be obtained before a
person may obstruct a right-of-way, allowing the holder to hinder free and open passage over
the specified portion of that right-of-way, for the duration specified therein.
Obstruction Permit Fee. Money paid to the City by a permittee to cover the costs as provided
in Section 90.13
Patch or Patching. A method of pavement replacement that is temporary in nature. A patch
consists of:
(A) the compaction of the subbase and aggregate base, and
(B) the replacement, in kind, of the existing pavement for a minimum of two feet beyond the
edges of the excavation in all directions.
Pavement. Any type of improved surface that is within the public right-of-way and that is
paved or otherwise constructed with bituminous, concrete, aggregate, or gravel.
Permit. Has the meaning given "right-of-way permit" in Minnesota Statutes, section 237.162.
Permittee. Any person to whom a permit to excavate or obstruct a right-of-way has been
granted by the City under this chapter.
Person. An individual or entity subject to the laws and rules of this state, however organized,
whether public or private, whether domestic or foreign, whether for profit or nonprofit, and
whether natural, corporate, or political.
Registrant. Any person who:
(A) has or seeks to have its equipment or facilities located in any right-of-way, or
(B) in any way occupies or uses, or seeks to occupy or use, the right-of-way or place its
facilities or equipment in the right-of-way.
Restore or Restoration. The process by which an excavated right-of-way and surrounding
area, including pavement and foundation, is returned to the same condition and life expectancy
that existed before excavation.
Restoration Cost. The amount of money paid to the City by a permittee to achieve the
level of restoration according to plates 1 to 13 of Minnesota Public Utilities Commission
rules.
Public Right -of -Way or Right -of -Way. The area on, below, or above a public roadway,
highway, street, cartway, bicycle lane, multi -use trail or public sidewalk in which the City
has an interest, including other dedicated rights -of -way for travel purposes and utility
easements of the City. A right-of-way does not include the airwaves above a right-of-way
with regard to cellular or other nonwire telecommunications or broadcast service.
Right -of -Way Permit. Either the excavation permit or the obstruction permit, or both,
depending on the context, required by this chapter.
Right -of -Way User.
(A) A telecommunications right-of-way user as defined by Minnesota Statutes, section
237.162, subd. 4; or
(B) a person owning or controlling a facility in the right-of-way that is used or intended to
be used for providing utility service, and who has a right under law, franchise,
ordinance, or as authorized by the City to use the public right-of-way.
Service or Utility Service. Includes:
(A) those services provided by a public utility as defined in Minn. Stat. 216B.02, subds. 4
and 6;
(B) services of a telecommunications right-of-way user, including transporting of voice or
data information;
(C) services of a cable communications systems as defined in Minn. Stat. Chapter. 238;
(D) natural gas or electric energy or telecommunications services provided by the City;
(E) services provided by a cooperative electric association organized under Minn. Stat.,
Chapter 308A; and
(F) water, and sewer, including service laterals, steam, cooling or heating services.
Service Lateral. An underground facility that is used to transmit, distribute or furnish gas,
electricity, communications, or water from a common source to an end -use customer. A
service lateral is also an underground facility that is used in the removal of wastewater from a
customer's premises.
Small Wireless Facility.
(A) A wireless facility that meets both of the following qualifications:
(11,) each antenna is located inside an enclosure of no more than six (6) cubic feet in
volume or could fit within such an enclosure; and
all other wireless equipment associated with the small wireless facility provided such
equipment is, in aggregate, no more than twenty eight (28) cubic feet in volume, not
including electric meters, concealment elements, telecommunications demarcation
boxes, battery backup power systems, grounding equipment, power transfer switches,
cutoff switches, cable, conduit, vertical cable runs for the connection of power and
other services, and any equipment concealed from public view within or behind an
existing structure or concealment.
(B) A micro wireless facility.
Supplementary Application. An application made to excavate or obstruct more of the right-
of-way than allowed in, or to extend, a permit that had already been issued.
Temporary Surface. The compaction of subbase and aggregate base and replacement, in
kind, of the existing pavement only to the edges of the excavation. It is temporary in nature
except when the replacement is of pavement included in the City's two-year plan, in which
case it is considered full restoration.
Trench. An excavation in the pavement, with the excavation having a length equal to or greater
than the width of the pavement.
Telecommunications Right -of -Way User. A person owning or controlling a facility in the
right-of-way, or seeking to own or control a facility in the right-of-way that is used or is
intended to be used for providing wireless service, or transporting telecommunication or other
voice or data information. For purposes of this chapter, a cable communication system defined
and regulated under Minn. Stat. Chap. 238, and telecommunication activities related to
providing natural gas or electric energy services, a public utility as defined in Minn. Stat. Sec.
21613.02, a municipality, a municipal gas or power agency organized under Minn. Stat. Chaps.
453 and 453A, or a cooperative electric association organized under Minn. Stat. Chap. 308A,
are not telecommunications right-of-way users for purposes of this chapter except to the extent
such entity is offering wireless service.
Utility Pole. A structure that is:
(A) owned or operated by:
(1) a public utility;
(2) a communications service provider;
(3) a municipality;
(4) an electric membership corporation; or
(5) a rural electric cooperative;
(B) and is designed and used to:
(1) carry lines, cables, or wires for telephone, cable television, or electricity; or
(2) provide lighting.
Wireless Facility. Equipment at a fixed location that enables the provision of wireless services
between user equipment and a wireless service network, including equipment associated with
wireless service, a radio transceiver, antenna, coaxial or fiber-optic cable, regular and backup
power supplies, and a small wireless facility, but not including wireless support structures,
wireline backhaul facilities, or cables between utility poles or wireless support structures, or not
otherwise immediately adjacent to and directly associated with a specific antenna.
Wireless Service. Any service using licensed or unlicensed wireless spectrum, including the
use of Wi-Fi, whether at a fixed location or by means of a mobile device, that is provided using
wireless facilities. Wireless service does not include services regulated under Title VI of the
Communications Act of 1934, as amended, including cable service.
Wireless Support Structure. A new or existing structure in a right-of-way designed to
support or capable of supporting small wireless facilities, as reasonably determined by the City.
§ 90.04 Administration.
The City Engineer is the principal City official responsible for the administration of the rights-of-
way, right-of-way permits, and the ordinances related thereto. The City Engineer may delegate
any or all of the duties hereunder.
§ 90.05. Registration and Right -of -Way Occupancy.
(A) Registration. Each person who occupies or uses, or seeks to occupy or use, the right-of-
way or place any equipment or facilities in or on the right-of-way, including persons
with installation and maintenance responsibilities by lease, sublease or assignment, must
register with the City. Registration will consist of providing application information
(B) Registration Prior to Work. No person may construct, install, repair, remove,
relocate, or perform any other work on, or use any facilities or any part thereof, in any
right-of-way without first being registered with the City.
(C) Exceptions. Nothing herein shall be construed to repeal or amend the provisions of a
City ordinance permitting persons to:
(1) Plant or maintain boulevard plantings or gardens in the area of the right-of-way
between their property and the street curb. Persons planting or maintaining boulevard
plantings or gardens shall not be deemed to use or occupy the right-of-way, and shall
not be required to obtain any permits or satisfy any other requirements for planting
or maintaining such boulevard plantings or gardens under this chapter. However,
nothing herein relieves a person from complying with the nuisance provisions of
Hutchinson City Code or Minn. Stat. Chap. 2161), Gopher One Call Law.
(2) Enter into a franchise agreement with the City.
§ 90.06. Registration Information.
(A) Information Required. The information provided to the City at the time of
registration shall include, but not be limited to:
(1) Each registrant's name, Gopher One -Call registration certificate number, address
and e-mail address, if applicable, and telephone and facsimile numbers.
(2) The name, address and e-mail address, if applicable, and telephone and facsimile
numbers of a local representative. The local representative or designee shall be
available at all times. Current information regarding how to contact the local
representative in an emergency shall be provided at the time of registration.
(3) A certificate of insurance or self-insurance:
(a) Verifying that an insurance policy has been issued to the registrant by an
insurance company licensed to do business in the State of Minnesota, or a form
of self-insurance acceptable to the City;
(b) Verifying that the registrant is insured against claims for personal injury,
including death, as well as claims for property damage arising out of the;
(i) use and occupancy of the right-of-way by the registrant, its officers, agents,
employees and permittees, and
(ii) placement and use of facilities and equipment in the right-of-way by the
registrant, its officers, agents, employees and permittees, including, but not
limited to, protection against liability arising from completed operations,
damage of underground facilities and collapse of property;
(c) Naming the City as an additional insured as to whom the coverages required
herein are in force and applicable and for whom defense will be provided as to
all such coverages;
(d) Requiring that the City be notified thirty (30) days in advance of cancellation
of the policy or material modification of a coverage term; and
(e) Indicating comprehensive liability coverage, automobile liability coverage,
workers compensation and umbrella coverage established by the City in
amounts sufficient to protect the City and the public and to carry out the
purposes and policies of this chapter.
(f) The City may require a copy of the actual insurance policies.
(g) If the person is a corporation, a copy of the certificate is required to be filed under
Minn. Stat. Sec. 300.06 as recorded and certified to by the Secretary of State.
(h) A copy of the person's order granting a certificate of authority from the Minnesota
Public Utilities Commission or other authorization or approval from the
applicable state or federal agency to lawfully operate, where the person is
lawfully required to have such authorization or approval from said commission or
other state or federal agency.
(B) Notice of Changes. The registrant shall keep all of the information listed above current at
all times by providing to the City information as to changes within fifteen (15) days
following the date on which the registrant has knowledge of any change.
§ 90.07. Permit Requirement.
(A) Permit Required. Except as otherwise provided in this code, no person may obstruct or
excavate any right-of-way, or install or place facilities in the right-of-way, without first
having obtained the appropriate right-of-way permit from the City to do so. It is a
misdemeanor to construct or reconstruct a sidewalk, curb and gutter, driveway, roadway
surfacing, small wireless facilities, or place obstructions in any street or other public
property in the City without a permit.
(1) Right -of -Way Excavation Permit. An excavation permit is required by a registrant to
excavate that part of the right-of-way described in such permit and to hinder free and
open passage over the specified portion of the right-of-way by placing facilities
described therein, to the extent and for the duration specified therein.
(2) Right -of -Way Obstruction Permit. An obstruction permit is required by a registrant to
hinder free and open passage over the specified portion of right-of-way by placing
equipment described therein on the right-of-way, to the extent and for the duration
specified therein. An obstruction permit is not required if a person already possesses a
valid excavation permit for the same project.
(3) Right -of -Way Small Wireless Facility Permit. A small wireless facility permit is
required by a registrant to erect or install a wireless support structure, to collocate a
small wireless facility, or to otherwise install a small wireless facility in the specified
portion of the right-of-way, to the extent specified therein, provided that such permit
shall remain in effect for the length of time the facility is in use, unless lawfully
revoked.
(B) Permit Exceptions. A right-of-way permit is not required for:
(1) A City employee acting within the course and scope of his or her employment;
(2) A contractor acting within the course and scope of a contract with the City; or
(3) A franchisee acting within the course and scope of its franchise from the City or other
permission or authorization from the City.
(C) Permit Extensions. No person may excavate or obstruct the right-of-way beyond the date
or dates specified in the permit unless
(1) such person makes a supplementary application for another right-of-way permit
before the expiration of the initial permit, and
(2) a new permit or permit extension is granted.
(D) Permit Display. Permits issued under this chapter shall be conspicuously displayed or
otherwise available at all times at the indicated work site and shall be available for
inspection by the City.
§ 90.08. Permit Applications.
Application for a permit is made to the City. Right-of-way permit applications shall contain, and
will be considered complete only upon compliance with, the requirements of the following
provisions:
(A) Registration with the City pursuant to this chapter;
(B) Submission of a completed permit application form, including all required attachments,
and scaled drawings showing the location and area of the proposed project and the
location of all known existing and proposed facilities.
(C) Payment of money due the City for:
(1) permit fees, estimated restoration costs and other management costs;
(2) prior obstructions or excavations;
(3) any undisputed loss, damage, or expense suffered by the City because of applicant's
prior excavations or obstructions of the rights -of -way or any emergency actions taken
by the City;
(4) franchise fees, collocation fees, or other charges, if applicable.
90.09. Issuance of Permit; Conditions.
(A) Permit Issuance. If the applicant has satisfied the requirements of this chapter, the City
shall issue a permit.
(B) Conditions. The City may impose reasonable conditions upon the issuance of the permit
and the performance of the applicant thereunder to protect the health, safety and welfare
or when necessary to protect the right-of-way and its current use. In addition, a permittee
shall comply with all requirements of local, state and federal laws, including but not
limited to Minnesota Statutes §§ 216D.01 - .09 (Gopher One Call Excavation Notice
System) and Minnesota Rules Chapter 7560.
(C) Small Wireless Facility Conditions. In addition to (B) Conditions above, the erection or
installation of a wireless support structure, the collocation of a small wireless facility, or
other installation of a small wireless facility in the right-of-way, shall be subject to the
following conditions:
(1) A small wireless facility shall only be collocated on the particular wireless support
structure, under those attachment specifications, and at the height indicated in the
applicable permit application.
(2) No new wireless support structure installed within the right-of-way shall exceed fifty
(50) feet in height without the City's written authorization, provided that the City
may deny a permit to protect the public health, safety and welfare or to protect the
right-of-way and its current use, and further provided that a registrant may replace an
existing wireless support structure exceeding fifty (50) feet in height with a structure
of the same height subject to such conditions or requirements as may be imposed in
the applicable permit.
(3) No wireless facility may extend more than ten (10) feet above its wireless support
structure.
(4) Where an applicant proposes to install a new, or replace an existing utility pole for
use as a wireless support structure in the right-of-way, the City may impose
separation requirements between such structure and any existing wireless support
structure or other facilities in the right-of-way.
(5) Where an applicant proposes collocation on a decorative wireless support structure,
sign or other structure not intended to support small wireless facilities, the City may
impose reasonable requirements to accommodate the particular design, appearance or
intended purpose of such structure.
(6) Where an applicant proposes to install a new or replacement wireless support
structure, the City may impose reasonable restocking, replacement, or relocation
requirements on the replacement of such structure.
(7) Maintenance and Modifications
(a) Coordination of Maintenance and Equipment Upgrade Activities - Prior to
telecommunication right-of-way user engaging in planned or routine maintenance
activities, or equipment upgrades with equipment that is substantially similar or
smaller in size, weight, height, and wind or structural loading concerning small
wireless facility equipment attached to a City, County, or Utility owned pole,
telecommunication right-of-way user shall provide twenty (20) days advance
notice to the City in order to coordinate such maintenance activities or other
public safety functions. Such twenty (20) day advance notice shall not be required
in the case of an emergency.
(b) Prior to making any other modifications to the small wireless facility described in
Section 7 (A) above, other than maintenance and repair of site specific small
wireless facility equipment as provided in the Small Wireless Facility Collocation
Agreement, telecommunication right-of-way user shall file a Right -of -Way Small
Wireless Facility Permit Application with the City describing the proposed
modifications. The City shall review the Right -of -Way Small Wireless Facility
Permit Application pursuant to the terms and conditions in the Small Wireless
Facility Collocation Agreement, and if approved such Right -of -Way Small
Wireless Facility Permit Application shall be attached as an Exhibit and made a
part thereto. Any additional site modifications shall be incorporated thereto in the
same manner.
(8) All Small Wireless Facility installations within a historic district shall be stealth
installations subject to the review of the Minnesota State Historic Preservation Office
(SHPO) in order to satisfy that the installations are compatible with the regulations
applicable to the district. Telecommunications right-of-way users shall implement
design concepts, and the use of camouflage or stealth materials, as necessary in order
to achieve compliance with SHPO review, the City's and other applicable regulations
as amended. Prior to submitting a Right -of -Way Small Wireless Facility Permit
Application for an installation proposed in a historic district, the applicant shall meet
with SHPO to discuss any potential design modifications appropriate for the
installation.
(9) All Small Wireless Facility installations within the right-of-way shall be allowed in
all zoning districts, except that an applicant may only install a new wireless support
structure by conditional use permit in the following zoning districts:
(a) R-1, single-family residential;
(b) R-2, medium density residential;
(c) R-3, medium -high density residential;
(d) R-4, high density residential;
(D) Small Wireless Facility Collocation Agreement. A small wireless facility shall only be
collocated on a small wireless support structure owned or controlled by the City, or any
other City asset in the right-of-way, after the applicant has executed a standard small
wireless facility collocation agreement with the City. The standard collocation agreement
may require fees in accordance with M.S. §237.162, Subd. 6(g) and the City fee schedule
as they may be amended from time to time, and:
(1) Up to $150 per year for rent to collocate on the City structure.
(2) $25 per year for maintenance associated with the collocation;
(3) A monthly fee for electrical service as follows:
(a) $73 per radio node less than or equal to 100 maximum watts;
(b) $182 per radio node over 100 maximum watts; or
(c) The actual costs of electricity, if the actual cost exceed the foregoing.
The standard collocation agreement shall be in addition to, and not in lieu of, the required
right-of-way small wireless facility permit, provided, however, that the applicant shall not
be additionally required to obtain a license or franchise in order to collocate. Issuance of
a right-of-way small wireless facility permit does not supersede, alter or affect any then -
existing agreement between the City and applicant,
§ 90.10 Action on Right -of -Way Small Wireless Facility Permit Applications.
(A) Deadline for Action. The City shall approve or deny a right-of-way small wireless
facility permit application within ninety (90) days after filing of such application. The
right-of-way small wireless facility permit, and any associated building permit
application, shall be deemed approved if the City fails to approve or deny the application
within the review periods established in this section.
(B) Consolidated Applications. An applicant may file a consolidated right-of-way small
wireless facility permit application addressing the proposed collocation of up to fifteen
(15) small wireless facilities, or a greater number if agreed to by the City, provided that
all small wireless facilities in the application:
(1) are located within a two-mile radius;
(2) consist of substantially similar equipment; and
(3) are to be placed on similar types of wireless support structures.
In rendering a decision on a consolidated permit application, the City may approve some
small wireless facilities and deny others, but may not use denial of one or more permits
as a basis to deny all small wireless facilities in the application.
§ 90.11. Permit Fees.
(A)Excavation Permit Fee. The City shall impose an excavation permit fee in an amount
sufficient to recover management costs.
(B) Obstruction Permit Fee. The City shall impose establish an obstruction permit fee in an
amount sufficient to recover management costs.
(C) Small Wireless Facility Permit Fee. The City shall impose a small wireless facility
permit fee in an amount sufficient to recover:
(1) management costs, and;
(2) City engineering, make-ready, and construction costs associated with collocation of
small wireless facilities.
(D)Payment of Permit Fees. No right of way permit shall be issued without payment of all
applicable permit fees. The City may allow applicant to pay such fees within thirty (30)
days of billing.
(E) Non Refundable. Permit fees that were paid for a permit that the City has revoked for a
breach as stated in Section 90.23 are not refundable.
(F) Application to Franchises. Unless otherwise agreed to in a franchise, management costs
may be charged separately from and in addition to the franchise fees imposed on a right-
of-way user in the franchise.
§ 90.12. Right -of -Way Patching, Restoration, and Construction
(A) Timing. The work to be done under the right-of-way permit, and the patching and
restoration of the right-of-way as required herein, must be completed within the dates
specified in the permit, increased by as many days as work could not be done because of
circumstances beyond the control of the permittee or when work was prohibited as
unseasonal or unreasonable under Section 90.17.
(B) Patch and Restoration. Permittee shall patch its own work. The City may choose
either to have the permittee restore the right-of-way or to restore the right-of-way
itself.
(1) City Restoration. If the City restores the right-of-way, permittee shall pay the costs
thereof within thirty (30) days of billing. Upon receipt of the Right -of -Way Permit
Application, the City Engineer shall cause investigation to be made as he or she may
deem necessary to determine estimated cost of repair, such as backfilling,
compacting, resurfacing and replacement, and the conditions as to the time of
commencement of work, manner of procedure and time limitation upon the
excavation. The foregoing estimated costs shall include permanent and temporary
repairs due to weather or other conditions, and the cost of the investigation shall be
included in the estimate. Payment of the estimated costs shall be made before the
permit is issued. If, following such restoration, the pavement settles due to permittee's
improper backfilling, the permittee shall pay to the City, within thirty (30) days of
billing, all costs associated with correcting the defective work.
(2) Permittee Restoration. If the permittee restores the right-of-way itself, all
construction and reconstruction of roadway surfacing, sidewalk and curb and gutter
improvements, including curb cuts, shall be strictly in accordance with specifications
and standards on file in the office of the City Engineer and open to inspection and
copying there. The specifications and standards may be amended from time to time
by the City, but shall be uniformly enforced.
(C) Sidewalk, Curb and Gutter; Construction. Methods of procedure:
(1) Primary responsibility. It is the primary responsibility of the owner of property upon
which there is abutting any sidewalk to keep and maintain that sidewalk in safe and
serviceable condition.
(2) Notice; no emergency. Where, in the opinion of the City Engineer, no emergency
exists, notice of the required repair or reconstruction shall be given to the owner of
the abutting property. The notice shall require completion of the work within ninety
(90) days, and shall be mailed to the owner or owners shown to be owners on the
records of the county officer who mails tax statements.
(3) Notice; emergency. Where, in the opinion of the City Engineer, an emergency exists,
notice of the required repair or reconstruction shall be given to the owner of the
abutting property. The notice shall require completion of the work within ten days,
and shall be mailed to the owner or owners shown to be owners on the records of the
county officer who mails tax statements.
(4) Failure of owner to reconstruct or make repairs. If the owner of the abutting property
fails to make repairs or accomplish reconstruction as herein required, the City
Engineer shall report that failure to the Council and the Council may order the work
to be done under its direction and the cost thereof assessed to the abutting property
owner as any other special assessment.
(5) Abutting or affected property owners may contract for, construct or reconstruct
roadway surfacing, sidewalk or curb and gutter in accordance with this section if
advance payment is made therefor or arrangements for payment considered adequate
by the City are completed in advance.
(6) With or without petition by the methods set forth in the Local Improvement Code of
Minnesota Statutes, M.S. Ch. 429, as it may from time to time be amended.
(D) Curb Setback.
(1) Permit required. It is a misdemeanor for any person to hereafter remove, or cause to
be removed, any curb from its position abutting upon the roadway to another position
without first making application to the Council and obtaining a permit therefor.
(2) Agreement required.
(a) No permit shall be issued until the applicant, and the abutting landowner if other
than the applicant, shall enter into a written agreement with the City agreeing to
pay all costs of constructing and maintaining the setback area in at least as good
condition as the abutting roadway, and further agreeing to demolish and remove
the setback and reconstruct the area to its previous condition at the expense of the
landowner, or his or her heirs or assigns, if the area ever, in the City's opinion,
becomes a public hazard.
(b) This agreement shall be recorded in the office of the County Recorder, and shall
run with the adjoining land.
(3) Signposting. "Angle Parking Only" signs shall be purchased from the City and
erected and maintained at the expense of the adjoining landowner in all setback areas
of this type now in use or hereafter constructed. It is unlawful for any person to park
other than at an angle in these setback areas, as angle parking is described and
allowed in this code of ordinances.
(4) Public rights preserved. Setback parking areas shall be kept open for public parking,
and the abutting landowner shall at no time acquire any special interest or control of
or in these areas.
(E) Standards. The permittee shall perform excavation, backfilling, patching and restoration
according to the standards and with the materials specified by the City and shall comply
with Minnesota Rule 7819.1100.
(F) Duty to Correct Defects. The permittee shall correct defects in patching or restoration
performed by permittee or its agents. The permittee upon notification from the City,
shall correct all restoration work to the extent necessary, using the method required by
the City. Said work shall be completed within five (5) calendar days of the receipt of the
notice from the City, not including days during which work cannot be done because of
circumstances constituting force majeure or days when work is prohibited as
unseasonable or unreasonable under Section 90.17.
(G)Failure to Restore. If the permittee fails to restore the right-of-way in the manner and to
the condition required by the City, or fails to satisfactorily complete all restoration
required by the City in a timely manner, the City at its option may do such work. In the
event that work is not performed in accordance therewith, or shall cease or be abandoned
without due cause, the City may, after giving notice to the holder of the permit of its
intention to do so, correct the work, fill the excavation and repair the public property,
and the cost thereof shall be paid by the person holding the permit.
(H) Cost Adjustment. Within sixty (60) days following completion of the permanent repairs,
the City Engineer shall determine actual costs of repairs, including cost of investigation,
and prepare and furnish to the permit holder an itemized statement thereof and claim
additional payment from, or make refund (without interest) to, the permit holder, as the
case may be.
(I) Alternate Method of Charging. In lieu of the above provisions relating to cost and cost
adjustment for street openings, the City may charge on the basis of surface square feet
removed, excavated cubic feet or a combination of surface square feet and excavated
cubic feet, on an established unit price uniformly charged.
§ 90.13. Joint Applications.
(A)Joint application. Registrants may jointly apply for permits to excavate or obstruct the
right-of-way at the same place and time.
(B) Shared fees. Registrants who apply for permits for the same obstruction or excavation,
which the City does not perform, may share in the payment of the obstruction or
excavation permit fee. In order to obtain a joint permit, registrants must agree among
themselves as to the portion each will pay and indicate the same on their applications.
(C) With City projects. Registrants who join in a scheduled obstruction or excavation
performed by the City, whether or not it is a joint application by two or more registrants
or a single application, are not required to pay the excavation or obstruction and
degradation portions of the permit fee, but a permit would still be required.
§ 90.14. Supplementary Applications.
(A)Limitation on Area. A right-of-way permit is valid only for the area of the right-of-way
specified in the permit. No permittee may do any work outside the area specified in the
permit, except as provided herein. Any permittee which determines that an area greater
than that specified in the permit must be obstructed or excavated must before working in
that greater area (i) make application for a permit extension and pay any additional fees
required thereby, and (ii) be granted a new permit or permit extension.
(B) Limitation on Dates. A right-of-way permit is valid only for the dates specified in the
permit. No permittee may begin its work before the permit start date or, except as
provided herein, continue working after the end date. If a permittee does not finish the
work by the permit end date, it must apply for a new permit for the additional time it
needs, and receive the new permit or an extension of the old permit before working after
the end date of the previous permit. This supplementary application must be submitted
before the permit end date.
§ 90.15. Other Obligations.
(A) Compliance with Other Laws. Obtaining a right-of-way permit does not relieve permittee
of its duty to obtain all other necessary permits, licenses, and authority and to pay all fees
required by the City or other applicable rule, law or regulation. A permittee shall comply
with all requirements of local, state and federal laws, including but not limited to
Minnesota Statutes, Section 216D.01-.09 (Gopher One Call Excavation Notice System)
and Minnesota Rules Chapter 7560. A permittee shall perform all work in conformance
with all applicable codes and established rules and regulations, and is responsible for all
work done in the right-of-way pursuant to its permit, regardless of who does the work.
(B) Prohibited Work. Except in an emergency, and with the approval of the City, no right-of-
way obstruction or excavation may be done when seasonally prohibited or when
conditions are unreasonable for such work.
(C) Interference with Right -of -Way. A permittee shall not so obstruct a right-of-way that the
natural free and clear passage of water through the gutters or other waterways shall be
interfered with. Private vehicles of those doing work in the right-of-way may not be
parked within or next to a permit area, unless parked in conformance with City parking
regulations. The loading or unloading of trucks must be done solely within the defined
permit area unless specifically authorized by the permit.
(D) Trenchless excavation. As a condition of all applicable permits, permittees employing
trenchless excavation methods, including but not limited to Horizontal Directional
Drilling, shall follow all requirements set forth in Minnesota Statutes Chapter 216D and
Minnesota Rules Chapter 7560 and shall require potholing or open cutting over existing
underground utilities before excavating, as determined by the City Engineer.
(E) Obstructions in Right -of -Way. It is a misdemeanor for any person to place, deposit,
display or offer for sale, any fence, goods or other obstructions upon, over, across or
under any street without first having obtained a written permit from the Council, and
then only in compliance in all respects with the terms and conditions of that permit, and
taking precautionary measures for the protection of the public. An electrical cord or
device of any kind is hereby included, but not by way of limitation, within the definition
of an obstruction.
(1) Fires. It is a misdemeanor for any person to build or maintain a fire upon a right-of-
way.
(2) Dumping in Streets.
(a) It is a misdemeanor for any person to throw or deposit in any street any nails,
dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage,
leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease
or other petroleum products, or to empty any water containing salt or other
injurious chemical thereon, except for leaves raked into the gutter line
specifically for and in compliance with a municipal leaf pick up program.
(b) It is a violation of this section to haul any material of this type, inadequately
enclosed or covered, thereby permitting the same to fall upon streets.
(c) It is also a violation of this section to place or store any building materials or
waste resulting from building construction or demolition on any street without
first having obtained a written permit from the City.
(3) Signs and Other Structures. It is a misdemeanor for any person to place or maintain a
sign, advertisement or other structure in any street without first having obtained a
written permit from the City. In a district zoned for commercial or industrial
enterprises, special permission allowing an applicant to erect and maintain signs
overhanging the street may be granted upon terms and conditions as may be set forth
in the zoning or construction provisions in Title XV of this code of ordinances.
(4) Placing Snow or Ice in a Roadway or on a Public Sidewalk or Trail.
(a) It is a misdemeanor for any person not acting under a specific contract with the
City, or without special permission from the City Administrator, to remove snow
or ice from private property and place the same in any roadway. Snow or ice on
driveways, sidewalks and the like shall not be pushed across traveled portions of
roadways and may only be stored on private property or on rights -of -way
adjacent to the private property. The City may assess the cost of removal of snow
or ice against the affected property owner pursuant to the provisions of § 90.32,
(C) of this chapter.
(b) Where permission is granted by the City Administrator, the person to whom that
permission is granted shall be initially responsible for payment of all direct or
indirect costs of removing the snow or ice from the street or sidewalk. If not paid,
collection shall be by civil action or assessment against the benefitted property as
any other special assessment.
(F) Uses of Right -of -Way. Purpose: Rights -of -way provide many public benefits, including
providing for placement of utilities, roadway safety and maintenance, and access to and
protection of private property. Therefore, the City of Hutchinson regulates utilization of
rights -of -way to retain these and other public benefits of rights -of -way.
(1) Authority, permission and procedure. Upon an application duly made to the City
Administrator and reviewed and recommended by the City Engineer, the Council
may, in its discretion, grant special permission whereby on -street parking or the use
of City owned parking lots or ramps or public sidewalks may be temporarily or
permanently prohibited or restricted for private reasons and purposes (including, but
not limited to, establishment of private or leased parking, loading zones or benches)
at places, on terms and for consideration as the Council may deem just and equitable.
In establishing the amount of the consideration to be paid to the City, the Council
shall consider the amount of space, location thereof, if any, public inconvenience and
hazards to persons or property. Upon complaint of any aggrieved person at any time
and by reason of any specific special permission so granted, the Council shall, at its
next regular meeting after receipt of the complaint, call a hearing thereon to be held
after ten days' notice in writing to applicant and complainant and published notice at
least ten days prior to the hearing. After the hearing, the Council shall by resolution
decide whether to terminate, continue or redefine the terms of the permission, and
the decision shall be final and binding on all persons directly or indirectly interested
therein; except that, the Council may, on its own motion, reconsider the same.
(2) Permanent and semi -permanent fixtures in rights -of -way require a franchise from the
City. Franchise agreements for permanent or semi -permanent fixtures must be
approved by the City Council. Other uses of rights -of -way may be regulated by
permit or ordinance as the Council sees fit.
(3) Permanent and semi -permanent fixtures shall include, but are not limited to, the
following:
(a) Fixtures that are affixed to the ground by posts or foundations.
(b) Fixtures not affixed to the ground, but of size, mass, and/or dimension that may
adversely affect the public function of the right-of-way.
(c) Fixtures specifically exempt from the definition of permanent or semi -permanent
fixtures include:
(i) Traffic control devices placed by a road authority, as defined by Minnesota
Statute 160.02.
(ii) Boulevard trees and landscaping features approved by a road authority.
(iii)Fixtures required to provide municipal utilities.
(4) Permanent and semi -permanent fixtures shall conform to the following
requirements:
(a) After placement of a fixture, there shall remain at least six (6) feet of
unobstructed sidewalk in commercial districts and four (4) feet of unobstructed
sidewalk in residential and industrial districts where sidewalk exists. In all cases
where trails exist, ten (10) feet of unobstructed trail shall remain.
(b) Fixtures shall not block any traffic control device and shall not exceed thirty (30)
inches in height within the sight triangle area, defined as: that triangular area
formed by the hypotenuse of measurements twenty-five (25) feet each direction
from the intersection of corner property lines. A greater distance may be
required as determined by the City.
(c) Fixtures shall not pose unreasonable safety hazards because of the type of
materials, objects or property placed within rights -of -way.
(d) Fixtures shall not unreasonably restrict other necessary or beneficial uses of
rights -of -way.
(e) Nothing herein shall prohibit:
(i) The repair of fixtures and related appurtenances placed within rights -of -way
by existing franchisees, a road authority, or municipal utilities.
(ii) The placement of mailboxes approved by the United States Postal Service.
(iii)The placement of driveways and accesses to private property otherwise
permitted.
(5) Maintenance of rights -of -way.
(a) Work to maintain properties within rights -of -way is allowed by the City and
franchisees, as governed by Code Section 90.04.
(b) Materials, objects or property may be placed in rights -of -way by the City or
under permit from the City in association with community and special events.
(c) Landscape restoration by the City and franchisees shall consist of restoring
disturbed areas within rights -of -way with turf grasses.
(6) Other uses of rights -of -way.
(a) No use of rights -of -way shall cause a nuisance, hazard, danger, or sight
obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of-
way. The City may at its discretion remove, or order to be removed, at the
owners expense, any property causing such nuisance, hazard, danger or sign
obstruction and/or require appropriate warnings be placed.
(b) The owner of property placed within rights -of -way shall be liable for any
damage, theft, vandalism, etc. of any fixture, item, object or property placed
within rights -of -way or any damage caused thereby. The owner of any such
property so placed shall hold the City harmless in any claims therefor.
(7) Unlawful acts. It is unlawful for any person to park or otherwise infringe upon a
grant of right under this section, when clearly and distinctly marked or signposted. It
is unlawful for any person not granted such a right to assert the same, or for any
grantee of such a right to exceed the same under claim thereto.
(8) Condition. Before granting any permit under any of the provisions of this section, the
Council may impose insurance or bonding conditions thereon as it, considering the
projected danger to public or private property or to persons, deems proper for
safeguarding those persons and property. The insurance or bond shall also protect the
City from any suit, action or cause of action arising by reason thereof.
(9) Curb and Gutter, Street and Sidewalk Painting or Coloring. It is unlawful for any
person to paint, letter or color any street, sidewalk or curb and gutter for advertising
purposes, or to paint or color any street, sidewalk or curb and gutter for any purpose,
except as the same may be done by City employees acting within the course or scope
of their employment; provided, however, that, this provision shall not apply to
uniformly coloring concrete or other surfacing, or uniformly painted house numbers,
as that coloring may be approved by the City Administrator.
§ 90.16. Denial or Revocation of Permit.
(A) Reasons for Denial. The City may deny a permit for failure to meet the requirements and
conditions of this chapter or if the City determines that the denial is necessary to protect
the health, safety, and welfare or when necessary to protect the right-of-way and its
current use.
(B) Procedural Requirements. The denial or revocation of a permit must be made in writing
and must document the basis for the denial. The City must notify the applicant or right-
of-way user in writing within three business days of the decision to deny or revoke a
permit. If an application is denied, the right-of-way user may address the reasons for
denial identified by the City and resubmit its application. If the application is resubmitted
within thirty (30) days of receipt of the notice of denial, no additional application fee
shall be imposed. The City must approve or deny the resubmitted application within
thirty (30) days after submission.
90.17. Installation Requirements.
(A) Standards for Installation. The excavation, backfilling, patching and restoration, and all
other work performed in the right-of-way shall be done in conformance with Minnesota
Rules 7819.1100 and 7819.5000 and other applicable local requirements, in so far as
they are not inconsistent with the Minnesota Statutes, Sections 237.162 and 237.163.
Installation of service laterals shall be performed in accordance with Minnesota Rules
Chapter 7560 and these ordinances. Service lateral installation is further subject to those
requirements and conditions set forth by the City in the applicable permits and/or
agreements referenced in Section 90.24 (B) of this ordinance.
(B) Requirement of Sewer and Water Laterals. No petition for the improvement of a street
shall be considered by the Council if the petition contemplates constructing therein any
part of a pavement or stabilized base, or curb and gutter, unless all sewer and water main
installations shall have been made therein, including the installation of service laterals to
the curb, if the area along the street will be served by those utilities installed in the street.
(C) Sewer System Service and Water Main Service Laterals. No sewer system shall be
hereafter constructed or extended unless service laterals to platted lots and frontage
facing thereon shall be extended simultaneously with construction of mains.
(D) Waiver. The Council may waive the requirements of this section only if it finds the
effects thereof are burdensome and upon notice and hearing as the Council may deem
necessary or proper.
§ 90.18. Inspection.
(A) Notice of Completion. When the work under any permit hereunder is completed, the
permittee shall furnish a notice of completion or have a final inspection performed by
the City.
(B) Site Inspection. Permittee shall make the work -site available to the City and to all
others as authorized by law for inspection at all reasonable times during the execution
of and upon completion of the work. The City Engineer shall inspect improvements
as deemed necessary or advisable. Any work not done according to the applicable
specifications and standards shall be removed and corrected at the expense of the
permit holder. Any work done hereunder may be stopped by the City Engineer if
found to be unsatisfactory or not in accordance with the specifications and standards,
but this shall not place a continuing burden upon the City to inspect or supervise this
type of work.
(C) Authority of City Engineer.
(1) At the time of inspection, the City Engineer may order the immediate cessation of
any work which poses a serious threat to the life, health, safety or well-being of the
public.
(2) The City Engineer may issue an order to the permittee for any work that does not
conform to the terms of the permit or other applicable standards, conditions, or
codes. The order shall state that failure to correct the violation will be cause for
revocation of the permit. Within ten (10) days after issuance of the order, the
permittee shall present proof to the City Engineer that the violation has been
corrected. If such proof has not been presented within the required time, the City
Engineer may revoke the permit pursuant to Section 90.23.
§ 90.19. Work Done Without a Permit.
(A) Emergency Situations. Each registrant shall immediately notify the City Engineer of any
event regarding its facilities that it considers to be an emergency. The registrant may
proceed to take whatever actions are necessary to respond to the emergency. Excavators'
notification to Gopher State One Call regarding an emergency situation does not fulfill
this requirement. Within two (2) business days after the occurrence of the emergency,
the registrant shall apply for the necessary permits, pay the fees associated therewith,
and fulfill the rest of the requirements necessary to bring itself into compliance with this
chapter for the actions it took in response to the emergency.
If the City becomes aware of an emergency regarding a registrant's facilities, the City will
attempt to contact the local representative of each registrant affected, or potentially affected,
by the emergency. In any event, the City may take whatever action it deems necessary to
respond to the emergency, the cost of which shall be borne by the registrant whose facilities
occasioned the emergency.
(B) Non -Emergency Situations. Except in an emergency, any person who, without first
having obtained the necessary permit, obstructs or excavates a right-of-way must
subsequently obtain a permit and, as a penalty, pay double the normal fee for said permit,
pay double all the other fees required by the City code, deposit with the City the fees
necessary to correct any damage to the right-of-way, and comply with all of the
requirements of this chapter.
§ 90.20. Supplementary Notification.
If the obstruction or excavation of the right-of-way begins later or ends sooner than the date
given on the permit, permittee shall notify the City of the accurate information as soon as this
information is known.
§ 90.21. Revocation of Permits.
(A) Substantial Breach. The City reserves its right, as provided herein, to revoke any right-of-
way permit without a fee refund, if there is a substantial breach of the terms and
conditions of any statute, ordinance, rule or regulation, or any material condition of the
permit. A substantial breach by permittee shall include, but shall not be limited to, the
following:
(1) The violation of any material provision of the right-of-way permit;
(2) An evasion or attempt to evade any material provision of the right-of-way permit, or
the perpetration or attempt to perpetrate any fraud or deceit upon the City or its
citizens;
(3) Any material misrepresentation of fact in the application for a right-of-way permit;
(4) The failure to complete the work in a timely manner, unless a permit extension is
obtained or unless the failure to complete work is due to reasons beyond the
permittee's control; or
(5) The failure to correct, in a timely manner, work that does not conform to a
condition indicated on an order issued pursuant to Section 90.20.
(B) Written Notice of Breach. If the City determines that the permittee has committed a
substantial breach of a term or condition of any statute, ordinance, rule, regulation or any
condition of the permit, the City shall make a written demand upon the permittee to
remedy such violation. The demand shall state that continued violations may be cause
for revocation of the permit. A substantial breach, as stated above, will allow the City, at
its discretion, to place additional or revised conditions on the permit to mitigate and
remedy the breach.
(C) Response to Notice of Breach. Within fourty-eight (48) hours of receiving notification of
the breach, permittee shall provide the City with a plan, acceptable to the City, that will
cure the breach. Permittee's failure to so contact the City, or permittee's failure to timely
submit an acceptable plan, or permittee's failure to reasonably implement the approved
plan, shall be cause for immediate revocation of the permit.
(D) Reimbursement of City costs. If a permit is revoked, the permittee shall also reimburse
the City for the City's reasonable costs, including restoration costs and the costs of
collection and reasonable attorneys' fees incurred in connection with such revocation.
90.22. Mapping Data.
(A) Information Required. Each registrant and permittee shall provide mapping
information required by the City in accordance with Minnesota Rules 7819.4000
and 7819.4100. Within ninety (90) days following completion of any work
pursuant to a permit, the permittee shall provide the City Engineer accurate maps
and drawings certifying the "as -built" location of all equipment installed, owned
and maintained by the permittee. Such maps and drawings shall include the
horizontal and vertical location of all facilities and equipment and shall be
provided consistent with the City's electronic mapping system, when practical or
as a condition imposed by the City Engineer. Failure to provide maps and
drawings pursuant to this subsection shall be grounds for revoking the permit
holder's registration.
(B) Service Laterals. All permits issued for the installation or repair of service laterals,
other than minor repairs as defined in Minnesota Rules 7560.0150 subpart 2, shall
require the permittee's use of appropriate means of establishing the horizontal
locations of installed service laterals and the service lateral vertical locations in
those cases where the City Engineer reasonably requires it. Permittees or their
subcontractors shall submit to the City Engineer evidence satisfactory to the City
Engineer of the installed service lateral locations. Compliance with this Chapter
and with applicable Gopher State One Call law and Minnesota Rules governing
service laterals installed after December 31, 2005 shall be a condition of any City
approval necessary for:
(1) payments to contractors working on a public improvement project including
those under Minnesota Statutes Chapter 429 and,
(2) City approval under development agreements or other subdivision or site plan
approval under Minnesota Statutes Chapter 462. The City Engineer shall
reasonably determine the appropriate method of providing such information to
the City. Failure to provide prompt and accurate information on the service
laterals installed may result in the revocation of the permit issued for the work
or future permits to the offending permittee or its subcontractors.
90.23. Location and Relocation of Facilities.
(A) Placement, location, and relocation of facilities must comply with the Act, with other
applicable law, and with Minnesota Rules 7819.3100, 7819.5000 and 7819.5100, to the
extent the rules do not limit authority otherwise available to cities.
(B) Undergrounding. Except for small wireless facilities and wireless support structures and unless
otherwise agreed in a franchise or other agreement between the applicable right-of-way user
and the City, Facilities in the right-of-way must be located or relocated and maintained
underground in accordance with Section 153.084 of the City Code.
(C) Corridors. The City may assign a specific area within the right-of-way, or any
particular segment thereof as may be necessary, for each type of facilities that is or,
pursuant to current technology, the City expects will someday be located within the
right-of-way. All excavation, obstruction, or other permits issued by the City involving
the installation or replacement of facilities shall designate the proper corridor for the
facilities at issue. Any registrant who has facilities in the right-of-way in a position at
variance with the corridors established by the City shall, no later than at the time of the
next reconstruction or excavation of the area where the facilities are located, move the
facilities to the assigned position within the right-of-way, unless this requirement is
waived by the City for good cause shown, upon consideration of such factors as the
remaining economic life of the facilities, public safety, customer service needs and
hardship to the registrant.
(D) Nuisance. One year after the passage of this chapter, any facilities found in a right-of-
way that have not been registered shall be deemed to be a nuisance. The City may
exercise any remedies or rights it has at law or in equity, including, but not limited to,
abating the nuisance or taking possession of the facilities and restoring the right-of-way
to a useable condition and assessing the costs to the property owner.
(E) Limitation of Space. To protect health, safety, and welfare, or when necessary to protect
the right-of-way and its current use, the City shall have the power to prohibit or limit the
placement of new or additional facilities within the right-of-way. In making such
decisions, the City shall strive to the extent possible to accommodate all existing and
potential users of the right-of-way, but shall be guided primarily by considerations of the
public interest, the public's needs for the particular utility service, the condition of the
right-of-way, the time of year with respect to essential utilities, the protection of existing
facilities in the right-of-way, and future City plans for public improvements and
development projects which have been determined to be in the public interest.
§ 90.24 Pre -excavation Facilities Location.
In addition to complying with the requirements of Minn. Stat. 216D.01-.09 ("One Call
Excavation Notice System") before the start date of any right-of-way excavation, each
registrant who has facilities or equipment in the area to be excavated shall mark the horizontal
and vertical placement of all said facilities the maximum extent practicable. Any registrant
whose facilities are less than twenty (20) inches below a concrete or asphalt surface shall notify
and work closely with the excavation contractor to establish the exact location of its facilities
and the best procedure for excavation.
§ 90.25. Damage to Other Facilities.
When the City does work in the right-of-way and finds it necessary to maintain, support, or
move a registrant's facilities to protect it, the City shall notify the local representative as early
as is reasonably possible. The costs associated therewith will be billed to that registrant and
must be paid within thirty (30) days from the date of billing. Each registrant shall be
responsible for the cost of repairing any facilities in the right-of-way which it or its facilities
damage. Each registrant shall be responsible for the cost of repairing any damage to the
facilities of another registrant caused during the City's response to an emergency occasioned by
that registrant's facilities.
§ 90.26. Right -of -Way Vacation.
Reservation of right. If the City vacates a right-of-way that contains the facilities of a
registrant, the registrant's rights in the vacated right-of-way are governed by Minnesota Rules
7819.3200.
§ 90.27. Indemnification and Liability
By registering with the City, or by accepting a permit under this chapter, a registrant or
permittee agrees to defend, indemnify, and hold the City harmless from any liability for injury
or damage arising out of the action of the applicant in performance of the work, or any expense
whatsoever incurred by the City incident to a claim or action brought or commenced by any
person arising therefrom.and in accordance with the provisions of Minnesota Rule 7819.1250.
§ 90.28. Abandoned and Unusable Facilities.
(A) Discontinued Operations. A registrant who has determined to discontinue all or a
portion of its operations in the City must provide information satisfactory to the City
that the registrant's obligations for its facilities in the right-of-way under this chapter
have been lawfully assumed by another registrant.
(B) Removal. Any registrant who has abandoned facilities in any right-of-way shall remove it
from that right-of-way if required in conjunction with other right-of-way repair,
excavation, or construction, unless this requirement is waived by the City.
§ 90.29. Appeal.
A right-of-way user that:
(A) has been denied registration;
(B) has been denied a permit;
(C) has had a permit revoked;
(D) believes that the fees imposed are not in conformity with Minn. Stat. § 237.163, Subd. 6;
or
(E) disputes a determination of the City Engineer regarding Section 90.24 (B) of this
ordinance may have the denial, revocation, fee imposition, or decision reviewed, upon
written request, by the City Council. The City Council shall act on a timely written
request at its next regularly scheduled meeting, provided the right-of-way user has
submitted its appeal with sufficient time to include the appeal as a regular agenda item. A
decision by the City Council affirming the denial, revocation, or fee imposition will be in
writing and supported by written findings establishing the reasonableness of the decision.
§ 90.30 Reservation of Regulatory and Police Powers
A permittee's rights are subject to the regulatory and police powers of the City to adopt and
enforce general ordinances as necessary to protect the health, safety and welfare of the public.
§ 90.31. Severability.
If any portion of this chapter is for any reason held invalid by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and
such holding shall not affect the validity of the remaining portions thereof. Nothing in this
chapter precludes the City from requiring a franchise agreement with the applicant, as allowed
by law, in addition to requirements set forth herein.
§ 90.32. Ice and Snow on Public Sidewalks and Trails
(A) ke and snow a nuisance. All snow and ice remaining upon public sidewalks and trails is
hereby declared to constitute a public nuisance and shall be abated by the owner or tenant
of the abutting private property within 24 hours after the snow or ice has ceased to be
deposited. The owner or tenant shall provide a minimum four feet of clearance on the
sidewalk or trail adjacent to their property.
(B) City to remove snow and ice; property owner to be billed. The City may cause to be
removed from all public sidewalks and trails, beginning 24 hours after snow or ice has
ceased to fall, all snow or ice which may be discovered thereon, and it shall keep a record
of the cost of that removal and the private property adjacent to which accumulations were
found and removed. The owner of the property from which the accumulations were
removed shall be invoiced for payment of those services in the same manner of all City
invoices for services.
(C) Cost of removal to be assessed. Should the bill for removal services remain unpaid, the
City Administrator shall, upon direction of the Council and on receipt of the information
provided for in (B) above, extend the cost of the removal of snow or ice as a special
assessment against the lots or parcel of ground abutting on walks which were cleared, and
these special assessments shall at the time of certifying taxes to the County Auditor be
certified for collection as other special assessments are certified and collected.
(D) Civil suit for cost of removal. The City Administrator shall, in the alternative, upon
direction of the Council, bring suit in a court of competent jurisdiction to recover from
the persons owning land adjacent to which sidewalks and trails were cleared, as provided
in (B) above, the cost of the clearing and the cost and disbursement of a civil action
therefor.
(E) City Administrator to report sidewalks cleared. The City Administrator shall present to
the Council at its first meeting after snow or ice has been cleared from the sidewalks as
provided in (B) above the report of the City thereon, and shall request the Council to
determine by resolution the manner of collection to be used as provided in (C) or (D)
above.
§ 90.33 Violations.
Every person violates a section, division or provision of this chapter when he or she performs an
act thereby prohibited or declared unlawful, or fails to act when that failure is thereby prohibited
or declared unlawful and, upon conviction thereof, shall be punished as follows.
(A) Where the specific section, division or provision specifically makes violation a
misdemeanor, the person shall be punished as for a misdemeanor; where a violation is
committed in a manner or under circumstances so as to endanger or be likely to endanger
any person or property, the person shall be punished as for a misdemeanor; where the
person stands convicted of violation of any provision of this chapter, exclusive of
violations relating to the standing or parking of an unattended vehicle, within the
immediate preceding 12-month period for the third or subsequent time, the person shall
be punished as for a misdemeanor.
(B) As to any violation not constituting a misdemeanor under the provisions of division (A)
above, the person shall be punished as for a petty misdemeanor.
(C) Continuing violation. Each day that any person continues in violation of this section shall
be a separate offense and punishable as such.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
This Ordinance was passed by the City Council of the City of Hutchinson on the _ day of
2018.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication: month day, 2018
TITLE AND SUMMARY OF ORDINANCE NO. 18-0783
The following Ordinance is hereby published by title and summary:
Title of Ordinance: Right -of -Way Management
An Ordinance to Enact Title 9, Chapter 90 of the City of Hutchinson Code of Ordinances,
Right -of -Way Management.
2. Summary of Ordinance:
This ordinance repeals existing Title 9, Chapter 90 of the Hutchinson City Code, and
enacts a new Chapter 90 to administer and regulate the public rights -of -way in the public
interest, and to provide for the issuance and regulation of right-of-way permits in the
chapter.
This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City
who are, by contract or agreement with the City, users of rights -of -way in the City. Except
as otherwise provided herein, the City Engineer shall administer, implement, and enforce
the provisions of this Chapter.
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this Ordinance is available for inspection by any person during
regular business hours in the office of the City Clerk,
This Ordinance was passed by the City Council of the City of Hutchinson on the _ day of
2018.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication: month day, 2018
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: 2nd Reading and Adoption of Telecommunications Ordinance Chapter 154.119
Department: PW
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the April 17 Planning Commission Meeting there was a Public Hearing to receive comments on proposed changes
to Chapter 154.119 Telecommunications Ordinance. Comments were received from 2 parties and considered by staff
when drafting the current language being considered.
The Telecommunications Ordinance was revised and received favorable recommendation of approval at the May
15th, 2018, Planning Commission Meeting.
City staff has been administering an effort to revise the City's Telecommunications Ordinance, Chapter 154.119,
relating to the use of small cell technologies. These changes are in response to major revisions to the City
Right -Of -Way Ordinance necessary to accommodate small cell use of the right-of-way. Most changes to the
Telecommunications Ordinance are to more clearly define that Chapter 154.119 applies to small cell installations
proposed outside of the right-of-way.
The 1 st reading of the Telecommunications Ordinance occurred at the 5/22/18 City Council meeting.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
2nd reading and adoption of Telecommunications Ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 18-0784
AN ORDINANCE AMENDING CHAPTER 154 (ZONING) OF THE CITY OF HUTCHINSON CODE
OF ORDINANCES ADDING LANGUAGE IN SECTION 154.119 (TELECOMMUNICATIONS);
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made to
appear to the satisfaction of the City Council that it would be in the best interests of the City to amend
the Telecommunications Ordinance to add language in Section 154.119 of the City Code as follows:
§ 154.119 TELECOMMUNICATIONS ORDINANCE
(A) Purpose and intent. In order to accommodate the communication needs of the residents,
business and industry while protecting the health, safety and general welfare of the City, the following
regulations are imposed in order to:
(1) Facilitate the use of wireless communication services, television and radio antennas, for
residents, business and industry of the City;
(2) Minimize adverse effects of towers through careful design and site standards;
(3) Avoid potential damage to adjacent properties from tower or antenna failure through
structural standards and setback requirements; and
(4) Maximize the use of existing and approved towers and buildings to accommodate new
wireless telecommunication antennas in order to reduce the number of towers needed to serve the
community; and
(5) To regulate access to and ongoing use of public right-of-way and facilities, such as
water tanks, building roof tops, lighting masts and other structures by telecommunications providers
for their telecommunications facilities.
(6) To regulate small wireless facilities located outside of public right-of-way. Small
wireless facilities in the right-of-way shall comply with the process and standards in Chapter 90 of
Hutchinson City Code.
(B) Definitions
(1) "Accessory Equipment" are the wires, cables, generators, air conditioning units, and
other equipment or facilities that are used with Antennas.
(2) "Aesthetics" (also known as "Conceal" or "Concealment" or "Stealth Design") refers to
state-of-the-art design techniques used to blend the object into the surrounding environment and to
minimize the negative aesthetic impacts (to be further defined in the review process). Examples of
aesthetic design techniques include architecturally screening roof mounted antennas and accessory
Equipment; integrating Telecommunications Facilities into architectural elements; nestling
Telecommunications Facilities into the surrounding landscape so that the topography or vegetation
reduces their view; using the location that would result in the least amount of visibility to the public,
minimizing the size and appearance of the Telecommunications Facilities; and designing Towers to
appear other than as Towers, such as light poles, power poles, flag poles, and trees..
(3) "Applicant" is any person or entity who files an application for any permit or is party
to any lease agreement required by this Ordinance for the construction, replacement, installation,
operation, or alteration of wireless communication facility or any component thereof.
(4) "Antenna" is any exterior transmitting or receiving device mounted on a Tower,
Monopole, building, or other structure and used in communications that radiate or capture
electromagnetic waves, digital signals, analog signals, radio frequencies(excluding radar signals),
wireless telecommunications signals or other communications signals. "Antenna" does not include a
lightning rod.
(5) "Antenna Support Structure" is any new or existing Tower, building, water tower, or
electric transmission tower carrying over 200 kilo volts of electricity that can be used for the location
of Antennas without increasing the height or mass of the existing structure.
(4) »
(6) "City" shall mean and refer to the City of Hutchinson or the authorized agent as
designated by the City Council of the City of Hutchinson.
(7) "Collocation" is the sharing of structures by two or more wireless service providers on
a single support structure or otherwise sharing a common location.
(8) "Easement" is a legal interest in real property that transfers a partial property right to
the holder of the easement authorizing a person or party to use the land or property of another for a
particular purpose.
(9) "Engineer" refers to but is not limited to a radio, electrical, structural, civil, or mechanical
engineer, licensed by the State of Minnesota.
(10) "Equipment Lease Area" is a specified area at the base of or near a
Telecommunication Facility, Tower, or Antenna that can contain an enclosed structure or open
platform within which are housed, among other things, batteries, generators, air conditioning units,
wireless communications or electrical equipment, or other Accessory Equipment, which may be
connected to the Telecommunications Facility, Tower or Antenna by cable.
(11) "Inventory of Small Wireless Facilities" refers to an accurate and current inventory of
all Small Wireless Facilities, including sites that
become inactive for any reason.
(12) "Landline Broadband Backhaul Transport Service" refers to a fiber or other high-
speed landline communications transport service contracted by Lessee from a third -party provider that
interconnects with the Base Station Equipment at the Point -of -Demarcation and provides transport
service back to Lessee's network.
(13) "Lessee" is the party who rents land or property from a lessor. The lessee is also known
as the "tenant", and must uphold specific obligations as defined in the lease agreement and by law.
(14) "Lessor" is the owner of an asset that is leased under an agreement to the lessee. The
lessee makes one-time or periodic payments to the lessor in return for the use of the asset. The lease
agreement is binding on both the lessor and the lessee, and spells out the rights and obligations of both
parties.
(15) Micro Wireless Facility. A small wireless facility that is no larger than 24 inches long,
15 inches wide, and 12 inches high, and whose exterior antenna, if any, is no longer than 11 inches.
(16) "Monopole" is a structure composed of a single spire used to support
telecommunications equipment having no guy wires or ground anchors.
(17) "Permit Holder" a person or entity who holds a permit issued pursuant to this
Ordinance for a Telecommunications Facility.
(18) "Point of Demarcation" is the point of where the Transmission Media of a Small
Wireless Facility terminates and interconnects with broadband backhaul transmission facilities,
whether provided by landline or wireless communications infrastructure.
(19) "Public Utility Structure" is a structure which is owned by a governmental agency or
utility company and which may be/can be used to support illumination devices or lines and other
equipment carrying electricity or communications.
(20) "Radio Propagation Study" the propagation of radio waves is described through the
modeling of the different physical mechanisms (free -space attenuation, atmospheric attenuation,
vegetation and hydrometer attenuation, attenuation by diffraction, building penetration loss, etc). This
modeling is necessary for the conception of telecommunications systems and, once they have been
designed, for their actual field deployment. Propagation models are implemented in engineering tools
for the prediction different parameters useful for the field deployment of systems, for the study of the
radio coverage (selection of the emission sites, frequency allocation, powers evaluation, antenna gains,
polarization) and for the definition of the interferences occurring between distant transmitters.
(21) "Residential Accessory Communication Devices" are any satellite dishes, television
Antennas, radio Antennas, amateur radio Antennas, and similar communication transmission/reception
devices and associated Accessory Equipment that are a permitted accessory use within a residential
district.
(22) "Right -of -Way (ROW) or Public Right of Way"
. The area
on, below, or above a public roadway, hi bicycle street, cartway, bicystreet, cartway, bicycle lane or public sidewalk in
which the city has an interest, including other dedicated rights -of -way for travel purposes and utility
easements of the city. A right-of-way does not include the airwaves above a right-of-way with regard
to cellular or other nonwire telecommunications or broadcast service.
(23) "Rooftop Mounted Wireless Telecommunications Facility means a wireless
telecommunication facility with antennas located on the roof of a building or on top of a structure and
consisting of antennas, support structures and accessory equipment, but are adequately screened so as
not to appear as stand-alone devices above the top of the roof line.
(24) "Small Wireless Facility". A wireless facility defined as a low -power radio access
facility, together with associated antennas, Transmission Media, mounting and mechanical equipment,
which provides and extends wireless communications systems' service coverage and increases network
capacity that meets all of the following qualifications:
a. each antenna is located inside an enclosure of no more than six cubic feet in volume or
could fit within such an enclosure, and
b. all other wireless equipment associated with the small wireless facility provided such
equipment is, in aggregate, no more than 28 cubic feet in volume, not including electric
meters, concealment elements, telecommunications demarcation boxes, battery backup
power systems, grounding equipment, power transfer switches, cutoff switches, cable,
conduit, vertical cable runs for the connection of power and other services, and any
equipment concealed from public view within or behind an existing structure or
concealment.
c. a micro wireless facility.
(25) "Street Light" is defined as a raised source of light usually mounted on a pole and
constituting one of a series spaced at intervals along a public street or highway used to illuminate a
public area, usually urban. Also referred to as a streetlamp.
(26) "Telecommunications Equipment" refers to Antennas, Accessory Equipment, or
Towers.
(27) "Telecommunications Facilities" are the structures and equipment which make up a
telecommunications network. Telecommunications facilities are defined by Federal Standard 1037C as
the following:
a) A fixed, mobile, or transportable structure, including (1) all installed electrical and
electronic wiring, cabling, and equipment and (2) all supporting structures, such as
utility, ground network, and electrical supporting structures.
b) A network provided service to users or the network operating administration.
c) A transmission pathway and associated equipment.
d) In a protocol applicable to a data unit, such as a block or frame, an additional item of
information or a constraint encoded within the protocol to provide the required control.
e) A real property entity consisting of one or more of the following: a building, a structure,
a utility system, pavement, and underlying land.
(28) "Tower" is any of the following: a ground or roof mounted pole; spire; free standing,
self-supporting lattice or monopole structure; or combination thereof taller than fifteen (15) feet,
including but not limited to supporting lines, cables, wires, braces, and masts, intended primarily for
the purpose of mounting an Antenna, meteorological device, or similar apparatus above grade (except
amateur radio Antennas).
(29) "Traffic Light/Traffic Signal System" are electrically operated colored signaling
devices positioned at road intersections, pedestrian crossings, and other locations to control conflicting
flows of traffic.
(30) "Transmission Media" is all of the Lessee's radios, antennas, transmitters, wires, fiber
optic cables, and other wireless transmission devices that are part of the Small Wireless Facility.
(31) "Wireless Communications" refers to any personal wireless services as defined in the
Federal Communications Act of 1996, including FCC licensed commercial wireless
Telecommunications services such as cellular, personal communication services (PCS), specialized
mobile radio (SMR), enhanced specialized mobile radio (ESMR), global system of mobile
communication (GSM), paging and similar services that currently exist or may be developed.
(32) "Utility Pole" is a structure that is: (1) owned or operated by: (a) a public utility; (b) a
communications service provider; (c) a municipality; (d) an electric membership corporation; (e) a
rural electric cooperative; or (f) municipal utility; and (2) designed and used to: (a) carry lines, cables,
or wires for telephone, cable television, or electricity; or (b) provide lighting.
(C) Permit required
(1) Permit required. Prior to any construction of installation activities, a
telecommunications provider planning to install, construct or operate telecommunications facilities in
the City shall apply for a telecommunications application and obtain a building permit and, if required,
a conditional use permit pursuant to this seetion Ordinance as applicable.
(2) Building and Design Standards and Allowed Locations for Telecommunications
Facilities. All Telecommunications Facilities shall be constructed and maintained in accordance with
the following standards:
A. Existing Telecommunication Facilities:
1.Existing Telecommunications Facilities located on or attached to existing
structures, prior to the adoption of this Ordinance, are regulated by the
provisions of the zoning district for each such parcel. Once the leases for
existing Telecommunication Facilities expire or are otherwise terminated, the
owner of the Telecommunication Facilities shall apply for a permit under this
Ordinance and those existing Telecommunications Facilities shall be required
to conform to all requirements of this Ordinance for new Telecommunication
Facilities. The City may, among other remedies, require relocation of
equipment, at the Telecommunication Facilities expense, to permitted areas
under this Ordinance.
B. New Telecommunications Facilities:
I.New Telecommunications Towers, not including those to which Small
Wireless Facilities are installed in the right-of-wa, shall be located only on
parcels owned and controlled by the City without a conditional use permit,
with the exact location on such parcels determined at the sole discretion of the
City. If a new Tower cannot be located on a City parcel the Applicant shall
provide radio propagation analysis as noted in 2.a) below to demonstrate need
of the new Tower location.
2.Antennas shall be located on a new or replacement Tower at the locations
permitted for Telecommunications Facilities only if the Applicant complies
with the following requirements, in addition to the other requirements of this
Ordinance:
a) Unless the Applieant is a pr-evider- ,fWir-eless r mmttai.afien *The
Applicant shall provide an analysis prepared by a radio or electrical
engineer demonstrating that the proposed location of the Antennas is
necessary to meet the coverage and/or capacity needs of its system.
The Applicant shall provide a network map describing all of the
Applicant's Telecommunications Facilities that provide any coverage
within the City's limits. All Applicants shall provide documentation
prepared by a radio or electrical engineer to show the Antennas would
not cause interference with other existing or approved
Telecommunications Equipment. The Applicant shall also pay the
reasonable expenses of a radio or electrical engineer retained by the
City, at the City's option, to review this analysis;
b) The new or replacement Telecommunications Facilities shall use
Stealth Design techniques as approved by the City. Economic
considerations or hardships shall not be the sole justification for failing
to provide Stealth Design techniques.
c) The new or replacement Tower and Antenna, including attachments
other than lightning rods, shall not exceed 150 feet in height, measured
from grade. The City may, but shall not be required to, increase this
height up to 190 feet if the Entity finds the increase in height would not
have a significant visual impact, would not have a negative property
value impact on surrounding properties because of proximity,
topography or screening by trees or buildings or would accommodate
two or more users. The City may waive this height limitation for a
Tower and/or Antenna if used wholly or partially for essential public
services, such as public safety.
d) New Towers must comply and be marked and lighted in accordance
with existing FAA and MnDOT Aeronautics rules.
3.A new Antenna may be attached to an existing or replacement public utility
structure,, *i' 1e- or stfeet light pole outside of theme right-of-way if:
a) The Antenna does not extend more than fifteen (15) feet above the top
of the existing utility structure.
b) The Antenna is no larger than three (3) cubic feet and has no individual
surface larger than four (4) square feet.
c) The Antenna extends outward from the utility structure no more than
three (3) feet.
d) There is no interference with public safety communications or with the
original use of the public utility structure.
e) The Applicant agrees that the Antenna must be removed and relocated,
at Applicant's expense, when the City or utility requires the removal,
ftpA-relocation, or reconditioning of the public utility structure.
f) The Telecommunications Permit Application and all necessary
agreements permitting the use of public property are approved.
g) Its inclusion/attachment does not exceed the facilities structural
capacity.
h) Note: no equipment will be allowed on fiberglass light poles. Right-of-
way installations are permitted for Small Wireless Facilities in
accordance with the requirements of Chapter 90 of the Hutchinson City
Code.
4."Construction Plan"
a) A rowireless ^ ^r* s*.., ettt -e Tower will require a written plan for
construction that demonstrates the use of aesthetics as defined in the
definitions and approved by the City; includes the total height and
width of the wireless facility and new wifeless stippeft swdettife
Tower, including cross section and elevation, footing, foundation and
wind speed details; a structural analysis indicating the capacity for
future and existing antennas, including a geotechnical report and
calculations for the foundations capacity; the identity and
qualifications of each person directly responsible for the design and
construction; and signed and sealed documentation from a professional
engineer that shows the proposed location of the wireless facility and
Tower and all easements and existing
structures within two hundred (200) feet of such wireless facility or
wireless support structure.
b) Substantial modification of an existing wireless facility or new w:,.,,',,s
Tower requires the following:
1) An application with the name, business address, and point of
contact for the applicant;
2) The location of the proposed or affected new wireless sttppef:
Tower or wireless facility; and
3) A construction plan that describes the proposed modifications
to the Tower and all equipment
and network components, including antennas, transmitters,
receivers, base stations, power supplies, cabling, and related
equipment.
(3) Telecommunications Permit Application. Telecommunications providers shall apply for a
permit on an application form obtained from the City. A telecommunications provider shall file three
copies of the applications with the City. Applications shall be complete and include all information
required by this o section, including a route map showing the location of the provider's
existing and proposed facilities.
(4) Public Data. The contents of all telecommunications permit applications and any other
documents supporting the application may be classified as public data and as such may be released in
accordance with the Minnesota Data Practices Act or other applicable regulation or court order.
(5) Application Fee and Escrow. The application shall be accompanied by a one-time non-
refundable application fee in the amount identified on the application form. At the discretion of the
City, an escrow fee wi4 may be required for applications that require analysis by the City's
communications consultant, such as an interference analysis and intermodulation study. The
application fee and escrow amount are established in the City's fee schedule, set annually by the City
Council. The Applicant shall also pay the expenses of a third -party engineer's service or technical
study as required by the City.
(6) Additional Information. The City may request an applicant to submit such additional
information as the City deems reasonably necessary or relevant. The applicant shall comply with all
such requests within reasonable deadlines for such additional information established by the City.
(D) Amateur radio antenna towers. The construction or erection of towers supporting amateur
radio antennas shall be a permitted use in all zoning districts, subject to the following requirements:
(1) This type of tower requires a building permit;
(2) This type of tower shall be allowed only in the rear yard of residentially zoned properties.
If there is insufficient space within the rear yard to erect the tower and any related guy wires, then the
property owner may apply for a conditional use permit to erect a tower in another yard (front or side);
(3) This type of tower shall not exceed 75 feet in height, except by conditional use permit;
(4) This type of tower shall conform to the accessory structure setback for the district in which
it is located:
(5) Amateur radio antenna towers shall be installed in accordance with the instructions
furnished by the manufacturer of the tower model. Antennas mounted on a tower may be modified and
changed at any time so long as the published allowable load on the tower is not exceeded and the
structure of the tower remains in accordance with the manufacturer's specifications; and
(6) This type of tower shall be exempt from the requirements of divisions (E) — (R) of this
section.
(E) Antennae Mounted on Roofs, Walls, and Existing Towers. The placement of wireless
telecommunication antennae on roofs, walls and existing towers must be approved by the City,
provided the antennae meet the requirements of this seetien ordinance, and after submittal and
approval of all permits, applications, fees and information identified in Section B of this ordinance.
(F) Tower Locations. Antennas on a public structure or existing structures are allowed in all
districts by resolution approved by the City, without a conditional use permit. However, all antenna
installations must comply with the requirements of this ordinance. Towers not exceeding 75 feet in
height may be erected after the issuance of a building permit, without a conditional use permit.
However, all tower installations must comply with the requirements of this ordinance. All towers
shall be of a monopole construction and subject to the regulations listed in Chapter 151 of the City
Code, regarding airport zoning. Towers exceeding 75 feet in height shall be allowed only by
conditional use permit and shall only be allowed in the following zoning districts:
(1) C-1, neighborhood convenience commercial district;
(2) C-2, automotive service commercial district:
(3) C-3, central commercial district;
(4) C-4, fringe commercial district;
(5) C-5, conditional commercial district;
(6) I/C, industrial/commercial district;
(7) I-1, light industrial park district;
(8) I-2, heavy industrial district; and
(9) BP, business park district.
(G) Tower setbacks. The following setbacks shall apply in the listed districts.
(1) In C-1, C-2, C-3, C-4, C-5, BP, I/C, I-1 and I-2 districts, the setback of the tower shall be at
a ratio of one foot of setback for every two feet of height of tower (i.e., a 100-foot tower would require
a 50-foot setback from all property lines and the street right-of-way).
(2) In the event that any portion of the property directly abuts a district zoned R-1,
single-family residential; R-2, medium density residential; R-3, medium -high density residential; R-4,
high density residential; R-5, manufactured home park; any residential planned unit development; or
A- 1, agricultural or R-1, rural residential in the Joint Planning Area; the setback to these districts shall
be at a ratio of one foot for every one foot of height of structure (i.e., a 100-foot tower would require a
100-foot setback from any property line which is residentially or agriculturally zoned).
(H) Collocation requirements. All commercial towers erected, constructed or located within the
City shall comply with the following requirements.
(1) A proposal for a new commercial tower shall not be approved unless the applicant has
provided proof that the proposed tower cannot be accommodated on an existing or approved tower or
building within a one -mile search radius of the proposed tower due to one or more of the following
reasons:
A. The antenna would exceed the structural capacity of the existing or approved tower or
building, as documented by a qualified and licensed professional engineer, and the
existing or approved tower cannot be reinforced, modified or replaced to
accommodate planned or equivalent equipment at a reasonable cost;
B. The antenna would cause interference materially impacting the usability of other
existing or planned antenna at the tower or building as documented by a qualified and
licensed professional engineer, and the interference cannot be prevented at a
reasonable cost;
C. Existing or approved towers and building within the search radius cannot
accommodate the planned antenna at a height necessary to function reasonably as
documented by a qualified and licensed professional engineer; or
D. Other unforeseen reasons that make it unfeasible to locate the planned antenna
equipment upon an existing or approved tower or building.
(2) Any proposed commercial tower shall be designed, structurally, electronically and in all
respects, to accommodate both the applicant's antennas and comparable antennas for at least two
additional users if the tower is over 100 feet in height or, for at least one additional user, if the tower is
over 75 feet in height. Towers must be designed to allow for future rearrangement of antennas upon
the tower and to accept antennas mounted at varying heights.
(I) Structural and landscaping requirements. Proposed or modified towers and antennas shall
meet the following design requirements:
(1) Towers and antennas shall be designed to blend into the surrounding environment through
the use of color and camouflaging architectural treatment, except in instances where the color or
markings are dictated by federal or state authorities, such as the Federal Aviation Administration:
(2) Commercial towers shall be of a monopole design unless the City determines that an
alternative design would better blend into the surrounding environment. Towers must be self-
supporting without the use of wires, cables, beams, or other means;
(3) Landscaping plans for the base of the tower must be submitted with the application of the
conditional use permit, or building permit, should a conditional use permit not be needed. These plans
must be compatible with the surrounding character of the area and must be approved either by the City
prior to the issuance of the conditional use permit or building permit; and
Screening plans, as may be required by the City, and reviewed shall be inclusive of the following:
A. When used, walls or fences must provide for full visual screening of accessory
buildings or storage areas, as viewed from residential areas and state and county
roads;
B. The materials used for constructing the wall or fence shall be specified in the site plan
and shall meet the requirements of this ordinance;
C. Berms, if used, shall be constructed with a slope not to exceed 3:1 and shall be
covered with sod or other landscape material sufficient to prevent erosion of the berm.
D. Trees, hedges or other vegetative materials, when used, must provide at 75 percent
(75%) screening capacity throughout the year. Such screening must also conform to
all vegetative setback requirements of the Hutchinson Zoning Ordinance.
(J) Construction Requirements. Proposed or modified towers and antennas shall meet the
following construction requirements:
(1) All antennae, towers, and accessory structures shall comply with all applicable provisions
of this ordinance.
(2) Towers shall be certified by a qualified and licensed professional engineer to conform to the
current structural standards and wind loading requirements of the Minnesota State Building Code and
Electronics Industry Association.
(3) No part of any antenna or tower nor any lines, cable, equipment, wires, or braces in
connection with either shall at any time extend across or over any part of the right-of-way,
public street, highway, sidewalk, or property line.
(4) Towers and associated antennae shall be designed to conform to accepted electrical
engineering methods and practices and to comply with the provisions of the National Electrical Code.
(5) All signed and remote control conductors of low energy extending substantially
horizontally above the ground between a tower or antenna and a structure, or between towers, shall be
at least eight (8') above the ground at all points, unless buried underground.
(6) As applicable to its location, with final determination by the City, towers affixed to the
ground shall include security fencing to discourage access by unauthorized persons.
(7) Tower locations should provide the maximum amount of screening possible of off -site
views of the facility. Existing on -site vegetation shall be preserved to the maximum extent practicable.
The area around the base of the tower and any accessory structures shall be landscaped and/or
screened. Applicants must maintain, in good and healthy condition, at all times, all landscaping
attendant to the wireless telecommunications facility, including landscaping of the public right-of-way.
Any dead or dying landscaping must be promptly replaced or rehabilitated. See Section I of this
ordinance.
(K) Resolution of Interference. The installation and operation of new antennas, towers, and
associated facilities shall not cause harmful interference to pre-existing telecommunication system
broadcast or reception, whether they be commercial or residential. Telecommunications providers
shall, at their own expense, maintain any equipment in a safe condition, in good repair and in a manner
so as not to conflict with the use of the surrounding premises. If within 60 days from the initial
installation and operation of any new antenna system, the City receives notice of interference from an
adjacent property, additional study and remedy may be required. The applicant shall be responsible for
the expenses incurred in any independent validation of interference, provided, however, should the
independent analysis conclude that the interference objections were valid; the applicant shall be
responsible for any independent validation fees. If new facilities are found to cause impermissible
interference, the applicant shall take all measures reasonably necessary to correct and eliminate the
interference. If the interference cannot be eliminated within 30 days, the applicant shall immediately
cease operating its facility until the interference has been eliminated.
(L) Tower Lighting. Towers shall be required to meet Federal Aviation Administration (FAA) and
Federal Communications Commission (FCC) requirements and shall not be artificially lighted unless
required by the Federal Aviation Administration to do so. If the tower does require artificial lighting, a
letter stating this need and a description of the lighting shall be provided to the City prior to approval.
The lighting, unless required by the FAA to be otherwise, must be diffused.
(M) Lights and Other Attachments. No antenna or tower shall have affixed or attached to it in any
way, except during time of repair or installation, any lights, reflectors, flashers, or other illuminating
device, except as required by the Federal Aviation Administration (FAA) or the Federal
Communications Commission (FCC), nor shall any tower have constructed on, or attached to, in any
platform, catwalk, crow's next, or like structure, except during periods of construction or repair.
(N) Accessory Utility Buildings. All utility buildings and structures accessory to a tower shall be
architecturally designed to blend in with the surrounding environment and shall meet the minimum
setback requirements of the zoning district in which the tower site is located. Ground mounted
equipment shall be screened from view by suitable vegetation, except where a design of non -vegetative
screening better reflects and complements the architectural character of the surrounding neighborhood.
(0) Maintenance Requirements.
(1) The yard area in front of the fences and walls shall be trimmed and maintained in a neat and
attractive manner.
(2) Repairs to damaged areas of walls or fences shall be made within thirty (30) days of
sustaining said damage.
(3) Areas left in a natural state and vegetative screening areas shall be properly maintained in a
well -kept condition.
(4) Diseased, dying, or dead vegetative screening elements shall be removed and then replaced,
at a minimum, with healthy plants of the same size required when first planted.
(P) Abandoned or Unused Towers and Antennas. Abandoned or unused towers or portions of
towers shall be removed as follows:
(1) All abandoned or unused towers and associated facilities shall be removed within six
months of cessation of operations at the site unless a time extension is approved by the Planning
Commission. In the event that a tower is not removed within six months of cessation of operations at a
site, the tower and associated facilities may be removed by the City, and the costs of removal assessed
against the property; or
(2) Unused portions of towers above a manufactured connection shall be removed within six
months of the time of antenna location. The replacement of portions of a tower previously removed
requires the issuance of a new conditional use permit.
(Q) Public Safety Telecommunication Interference. Commercial wireless telecommunications
services shall not interfere with public safety telecommunications. Before the introduction of new
service or changes in existing services, telecommunication providers shall notify the City at least ten
days in advance of any changes and allow the City to monitor interference levels during the testing
process.
(R) Signs and Advertising. The use of any portion of a tower for signs, other than warning or
equipment information signs, is prohibited.
(S) Additional Submittal Requirements. In addition to information listed elsewhere in this section,
conditional use permit applications for towers shall include the following supplemental information:
(1) A report from a qualified and licensed professional engineer which:
A. Describes the general tower height and design including a cross-section and elevation;
B. Documents the height above grade for all potential mounting positions for collocated
antennas and the minimum separation distances between antennas. This information
can be general in scope, with specific documentation to be submitted with the
building permit application;
C. Describes the tower's capacity, including the number and type of antennas it can
accommodate;
D. Includes an engineer's stamp, registration number, and signature; and
E. Additional information necessary to evaluate the request.
(2) For all commercial towers, a letter of intent committing the tower owner and his or her
successors to allow the shared use of the tower if an additional user agrees in writing to meet
reasonable terms and conditions for shared use;
(3) If the tower exceeds 200 feet, a letter of approval from the Federal Aviation Administration
(FAA);
(4) A letter from the FAA if artificial lighting is deemed necessary; and
(5) Recommendation for approval by the Municipal Airport Commission.
(T) Satellite Dishes. Satellite dishes greater than one meter in diameter shall be allowed only by a
conditional use permit in all districts. Design plans shall include provisions for screening and shall be
submitted with the conditional use permit application.
(U) Small Wireless Facilities.
(1) Small Wireless Facility Plan.
A. Small Wireless Facility Submissions. The applicant shall submit a preliminary site
plan to the City, for review and approval. The applicant shall also submit an
application which shall include: (i) photographs or accurate renderings, including
correct colors and exact dimensions, of each type of proposed small wireless facility;
(ii) a statement signed by a professional engineer licensed in the State of Minnesota
stating that the proposed facilities comply with all applicable Federal
Communications Commission regulations, including, without limitation, regulations
pertaining to the emission of radio frequency radiation; and (iii) such additional
information as the planning director may reasonably require in order to determine
whether the requirements of this section are met. The application and site plan for the
Small Wireless Facility shall be approved only if the following minimum standards
are met:
The Small Wireless Facility may encompass multiple sites.
2. The Small Wireless Facility shall be substantially concealed from view by
means of painting, tinting, or use of camouflage or stealth materials to match the
surface of the building or other structure to which they are affixed or by other
suitable methods, such as by flush -mounting or integration into the design
elements of the building or structure.
3. Electrical power and battery backup cabinets shall, to the extent practicable, be
roof -mounted or otherwise located so as not to be visible from a public street or,
where not practicable as determined by the City, such equipment shall be
appropriately screened by landscaping or other means minimizing visibility
from a public street.
4. The placement of Small Wireless Facilities may be approved by the City,
provided the antenna meets the requirements of this ordinance, and after
submittal and approval of all permits, applications, fees and information
identified in Section 4C of this ordinance. Small Wireless Facilities on a public
structure or existing structures are allowed by conditional use permit in
residentially zoned areas if thev are located on public or institutional
rp operty allowed ; all disc-iets by r-eseittfien approved by the City, „t1 et4 ,
eendifienal „se refmit However, all antenna installations must comply with the
requirements of this ordinance, and Chapter 90 when installed within the right-
of-way.
5. At such time that the Small Wireless Facility ceases to be used for
communications purposes for three (3) consecutive months, the applicant shall
remove the Small Wireless Facility from the property. If the applicant fails to
remove the Small Wireless Facility within 30 days of written notice from the
zoning administr-ater-, the dir-eeter- of development and o
Fmits or- designee-,
4if:ettgh his or her- own agents oo „le &e- City, the City shall be authorized to
remove the Small Wireless Facility and assess all charges incurred in such
removal on the applicant.
6. Small Wireless Facility installations are permitted uses in the following zoning
oning
districts;
a) C-1, neighborhood convenience commercial district;
b) C-2, automotive service commercial district:
c) C-3, central commercial district;
d) C-4, fringe commercial district,
e) C-5, conditional commercial district,
f) 1/C, industrial/commercial district,
g) I-1, light industrial park district,
h) I-2, heavy industrial district, and
i) BP, business park district.
7. All Small Wireless Facility installations shall be allowed only by conditional use
permit in the following _ zoning oning districts,
a) GT, Gateway
b) MXD, Mixed Use District
8. Special requirements based on whether Small Wireless Facility is affixed to a
building or pole outside of the right-of-way:
a) Building -mounted:
1). The Small Wireless Facility may be attached to any building that
is at least twenty (20) feet in height as measured from the ground
level;
2). When attached to such building, the Small Wireless Facility shall
be affixed at least eighteen (18) feet in height as measured from
the ground level.
b) Pole -mounted:
1). The Small Wireless Facility shall be mounted on a pole that
supports an athletic field, of parking lot light, street light ^r tili*. �
14w., or similar structure Such pole shall be at least fifteen (15)
feet in height as measured from the ground level. Note: fiberglass
poles, poles for traffic lights or traffic signal systems cannot be
used and are prohibited for the mounting of any antennas or
telecommunications equipment without first obtaining a right-of-
way permit and collocation agreement from the City;
2). Height Restrictions. All Small Wireless Facility installations shall
be in compliance with height restrictions applicable to poles and
other structures in certain overlay zoning districts. In all other
zoning areas, Small Wireless Facilities shall not be installed at a
height exceeding 444-yfi� (3- 50) feet.
3). The Small Wireless Facility shall not protrude outward more than
two (2) feet from the pole on which it is mounted;
4). There shall be no more than one (1) Small Wireless Facility per
pole;
5). The antenna is located inside an enclosure of no more than six
cubic feet in volume or could fit within such an enclosure. O+e
diameter -or- „ath f the pole en whieh it ; mettated
6). Security - construction of a Small Wireless Facility on existing
utility poles must be installed in a manner that will not allow the
public to come into physical contact with the equipment or create
injury. Equipment must be mounted securely and include
electrical surge protection, safety cable connector locks, no sharp
edges, or any other potential hazards.
B. Placement of Small Wireless Facility in the Right -of -Way. Small Wireless Facilities
in the right-of-wav shall comply with the process and standards in Chanter 90 of
Hutchinson City • - �srrtsste�:�rze�:�s�:�s�•rrrnesscrsss�
Y.
i
Y.
!
MW
.�
101
.�
I
MUMA.
Im
Mill
IM
U.
ON Y.
MOMMKIM
MIN
♦
i
♦
Y.
. .....
. . ..
..
NOW.
.
..
.
..
.. .. .
. .. ..
...
... .. .
..
.. ..
...
.
. .
..
.. ...
.
.0.0
(V) EFFECTIVE DATE AND APPLICABILITY TO EXISTING FACILITIES. All Wireless
Telecommunications Facilities existing on or before July 1, 2009, shall be allowed to continue as they
presently exist, as legally permitted non -conforming uses. Such facilities shall be used or repaired
without having to comply with the Ordinance. Any material modification, including changes that
could result in interference, additional structural loading, or aesthetics of an existing
Telecommunications Facility, will require review and permitting in compliance with this Ordinance.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
This Ordinance was passed by the City Council of the City of Hutchinson on the _ day of _ 2018.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication: month day, 2018
TITLE AND SUMMARY OF ORDINANCE NO. 18-0784
The following Ordinance is hereby published by title and summary:
1. Title of Ordinance: Telecommunications Ordinance
An Ordinance to Amend Title 15, Chapter 154, Section 119 of the City of Hutchinson Code of
Ordinances, Telecommunications Ordinance.
2. Summary of Ordinance:
This ordinance amends Title 15, Chapter 154, Section 119 of the Hutchinson City Code, which
sections sets forth uniform requirements for telecommunications in the chapter.
This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who
are, by contract or agreement with the City, users of telecommunications in the City. Except as
otherwise provided herein, the City Engineer shall administer, implement, and enforce the
provisions of this Chapter.
This Ordinance shall take effect upon publication in accordance with the Hutchinson City
Charter.
3. Availability of Ordinance:
A complete, printed copy of this Ordinance is available for inspection by any person during
regular business hours in the office of the City Clerk,
This Ordinance was passed by the City Council of the City of Hutchinson on the day of
2018.
ATTEST:
Matt Jaunich, City Administrator Gary Forcier, Mayor
Date of Publication: month day, 2018
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Parks and Recreation Master Plan
Department: PRCE
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Dolf Moon
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
One of the Councils strategic planning goals identified was to develop a Master Plan for the Parks and Recreation
Department. The last Master Plan was written in 1979. A Parks and Recreation section was added to cities
comprehensive plan in 2013. After soliciting and reviewing a proposal from the Hoisington Koegler Group Inc. Matt,
Dan and myself are recommending entering into agreement with their firm. They are an Award winning firm that has
provided Hutchinson several outstanding plans. These plans include the Downtown Revitalization Master Plan,
Downtown Action Plan and the Wayfinding and Signage Master Plan their familiarity with Hutchison will be an asset in
developing the plan.
The Parks and Recreation Master Planning process will help guide park, facility, program and capital investment
planning well into the future. I will be in attendance should you have specific questions. Thanks for your consideration.
BOARD ACTION REQUESTED:
Entering into agreement with HKGI to develop the Parks and Recreation Master Plan.
Fiscal Impact: $ 56,220.00 Funding Source: Planning Funds
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PROPOSAL FOR PROFESSIONAL PLANNING SERVICES
PARKS, RECREATION AND COMMUNITY EDUCATION
2019-2029 STRATEGIC MASTER PLAN
Prepared by Hoisington Koegler Group Inc. ®©
June 5, 2018 ML H
PARKS AND RECREATION SYSTEM PLAN
CHANHASSEN, MINNESOTA
_ xF
ti
,
� r
F
i
T
nl�
aim'
� 1 9
M13June 5, 2018
3fi
Dolf Moon, Director
Hoisington Koegler Group Inc. Parks, Recreation and Community Education Department
Landscape Architecture City of Hutchinson
Planning 900 Harrington Street
Urban Design Hutchinson, Minnesota 55350
123 N. 3rd Street, Suite 100 Re: Proposal for Planning Services for Parks, Recreation and Community
Minneapolis, MN 55401 Education 2019-2029 Strategic Master Plan
612-338-0800
Dear Mr. Moon,
We are pleased to submit this proposal to assist the City of Hutchinson in creating
a new Parks, Recreation and Community Education 2019-2029 Strategic Master
Plan that will guide the evolution of the City's system for the next ten to twenty
years. We understand the role that parks, trails, recreation, and open space play
in creating a desirable place to live, work and play, and we understand the many
factors that go into creating and maintaining a high -quality, sustainable parks
and recreation system.
Hutchinson's location along the Crow River, west of the Twin Cities metro area,
provides tremendous opportunities for attracting new residents and tourists to
the community. The City is interested in planning for sustainable and fiscally
COLLABORATE responsible future growth and development, while recognizing the value that
parks and recreation investments have for local residents and property owners.
LISTEN In addition, the City is interested in promoting the ecosystem benefits, quality
EXPLORE of life, and health and wellness that parks and recreation facilities add to the
CREATE community.
In this proposal, we outline a process and work plan in which we will work closely
with staff to engage the community, explore regional and national trends in
recreation, analyze service gaps, and identify best practices in order to establish
the best path forward for the community. We view the system planning process
as a true collaborative effort. Our award -winning expertise in park, recreation,
and trail planning; park financing; and community engagement; combined with
the collective knowledge of city staff, Parks/Recreation/Community Education
Board members, stakeholders and the community, will result in a sustainable and
visionary plan that addresses Hutchinson's unique needs and opportunities. Our
proposed process will challenge the community to think broadly about the future
HKGi believes that design, when role of parks and will incorporate their ideas and input into a clear action plan for
u
the future of the system. Our proposal includes a comprehensive scope of work
inspired by the character the people and will produce deliverables that will serve as a cost-effective guide to physical
and the land, can create a unique and actions/improvements, connections, programs, facilities, operations and funding.
identifiable sense of community.
Please feel free to contact Gabrielle at 612-252-7141 or gabrielle@hkgi.com with
questions, to discuss the system planning needs and process, or to authorize us
to begin work on this project. We appreciate the opportunity to be considered
for this exciting project, and we look forward to hearing from you.
Sincerely,
Gabrielle Grinde, PLA Bryan Harjes, PLA, LEED AP
Project Manager Vice President
HUTCHINSON, MINNESOTA
AlL
J,
*MOT
=1
I
w
PARKS AND RECREATION SYSTEM PLAN
MAPLE GROVE, MINNESOTA
Hoisington Koegler Group Inc.
Since its establishment in 1982, Hoisington Koegler Group (HKGi) has helped
communities create great places for people to live, work and play. HKGi's
planners and landscape architects have built a strong understanding of the issues
communities face as they seek to grow and evolve. This understanding has been
built by working with city leaders, learning about the needs of their stakeholders,
crafting strategies to help them seize opportunities and address challenges, and
producing tools to help them build and sustain great places.
Park and recreation planning has long been a core service at HKGi, and as
recognition of the economic, environmental, and health benefits of well -designed
parks, trails, and recreation systems grows, so too does our commitment to
providing innovative service to our clients. Our planners and landscape architects
bring a wealth of experience and knowledge about the programming, sustainability,
community engagement, and operations issues that park and recreation planning
projects must address. They also provide skilled project leadership, ensuring that
projects stay on budget and on schedule.
Our planning approach is defined by four core principles:
COLLABORATE
Community members, stakeholders, clients and consultants combine their creativity,
passion, insight, and skill to build great places.
LISTEN
We use the ideas and knowledge provided by community members, stakeholders,
and clients to develop plans and designs that help the community achieve its vision
EXPLORE
Our ability to explore potential opportunities and strategies with clients and
communities allow the best solutions to emerge.
CREATE
We strive to create plans and designs that produce positive results for our clients,
which allows us to achieve our goal: to create great places that enrich people's lives.
Hoisington Koegler Group Inc.
123 North Third Street Suite 100
Minneapolis, Minnesota 55401
p: 612.338.0800
f: 612.338.6838
w: www.hkgi.com
Est. 1982
Principals:
» Paul Paige, PLA, President
» Brad Scheib, AICP, Vice President
» Bryan Harjes, PLA, LEED AP, Vice
President
Associates:
» Jeff McMenimen, PLA
» RitaTrapp,AICP
Staff:
» 7 Licensed Landscape Architects
» 5 Certified Planners
» 6 Planners/Urban Designers
» 1 Communications Staff
Planning
Landscape Architecture
Urban Design
HUTCHINSON, VHNNESOTA
Parks and Recreation System Plan
Maple Grove, Minnesota
Community Center Analysiscontinued.................................:
OWhat We Heard
(Community Survey results)
Over 80% of survey
respondents indicated that they use
the Community Center, the hlgi-eet
response for any park facility.
When asked about which
Irn prove rnentsoadditlons
respondents would support through
funding mechanisms
a bend 4—ndurn 44
indicated greet support for
upgrading the Community
Center
General Comments:
• Concerns zCe.�pr d about horn busy and crowded the
Community Center and its facilid-get, --rally during holidays
and rueel:ends
• Desirejorjacilit;es and acnoines}br yot ng children
• H uidents are concerned about high cost off—ilid-and eq ui table
a x for Maple Grove residents compared to other communities
Potential Community Center Improvements &Additions
n Expand space for senior center programs and Build outdoor covered, oper air market space
activities (card club, speakers, etc.) n Remodel indoor playground with better ventilation and
Expand indoor and outdoor swimming pools with more more opportunities for younger kids
lap swim space, more swimming lesson availability, n Add fitness facilities, such as Indoor walking track and
and more activities for older children outdoor exercise stations
n Add outdoor refrigerated hockey rink v Add parking ramp
HKGi is currently in the process of providing leadership and planning expertise to
the City of Maple Grove and its Park and Recreation Board to create a parks and
recreation system plan that establishes a strong, community -supported vision
for the future. In the past ten years Maple Grove has built an impressive series of
signature parks and park improvements that are considered among the best parks
in the Twin Cities region. The current planning process will help the community
understand how these signature parks fit into the community's "base" park system,
which the community intends to complete within the next decade. This plan will
also help the community understand demographic and recreational trends that
will influence future systemwide improvements, expansions, investments, and
redevelopment of park facilities.
As part of the process HKGi is conducting a study of Maple Grove's Community
Center in order to identify existing conditions, issues, needs, and collect feedback
from community members on how they use the Community Center and what
improvements they would like to see in the future.
HKGi is using a variety of methods to collect input from stakeholders, and because
Maple Grove is also home to several regional parks and trails, the Three Rivers Park
District is also being involved in the process.
Reference
Chuck Stifter
Parks and Recreation Director
City of Maple Grove
763.494.6501
cstifter@maplegrovemn.gov
PARKS, RECREATION AND COMMUNITY EDUCATION PLANNING PROPOSAL
Parks and Recreation Master Plan
Elk River, Minnesota
i II
w �h
� A @
' " Y
i
� r
0",
y„<
Ll
h..",..:
4
°ate.
-__-� ' 3 The Master Plan identified aneed for greater trail connections throughout Elk River
.41 (map at left), and developed park concepts for expanding and improving several of
the City's most successful parks (above). Elk River already offers excellent facilities for
activities such as mountain biking and has access to outstanding rivers and lakes. The
Master Plan will help the City maintain its high quality system.
Elk River's motto is"Powered by Nature," and the community lives up to its motto
by providing residents with ample access to outdoor activities. In addition to its 44
parks and recreation facilities and 1,000+ acres of parkland, Elk River enjoys access to
the Great Northern and Mississippi River Trails as well as some of the best biathlon,
Reference
cross country skiing and mountain biking trails in the Twin Cities.
Elk River is projected to triple in size from 1990 to 2035. To prepare for its growth
Michael Hecker
the City retained HKGi to lead a systemwide master planning process to ensure
Parks and Recreation Director
that it will continue to provide high -quality service to an evolving population.
City of Elk River
Because Elk River is well -positioned for the growth to come, the Master Plan stresses
763.635.1161
improvement of existing facilities and maintaining assets at a high level but does
mhecker@elkrivermn.gov
identify some systemwide needs.
Greater connectivity to the Great Northern and Mississippi RiverTrails and better,
safer connections across Highways 169 and 10 are high priority items. Expanding
and improving access and recreational opportunities on the Elk and Mississippi
Rivers and Lake Orono are also priorities. Other facility needs include a skate park,
artificial turf fields, a signature baseball field, and strategies to improve universal
accessibility. HKGi also developed a Public Art Plan that inventories Elk River's arts
assets and establishes strategies to ensure that the arts remain a vital part of the
city's identity and economy.
HUTCHINSON, MINNESOTA 4
Parks and Recreation System Master Plan
Chanhassen, Minnesota
„waad
PLAYGROUND REPLACEMENT March2017Draft tor iliY�f
Advisory Committee Review +Pri�7kY T
_ , ee
v -.-
_�_._�r-,.,_.._.
O
J
C•. ,A ,., .fix •
A�,k
„a, oa c,m„ m rft •
caNkc,m„ ra,k
'
h
COMMUNITY PARK ACCESS e... I
M1ee0toeka
� i sha,e,aaad
. Seek oy,,, Ii phyg tlis d, t hesepa,at th, eann:ne,k -_-••
2to5 year old playgrountlsthroughout the park
. Use ma ntenance antl replacement � -
schOAtoph, fo,phasetl,eplaoement BP` 1et -
ofneghbo,hoo park fadltes(.a C
playg, ,d spo,to ,ts shelters atc) '•
LEGEND
* r-rnsd °ramrwd
C t
ci°aka w
� amiareaa erm° ., o.,
o aaWrere enm° vioto ria '
m. amareaa eras tot °aoo earp m mtm a . err u
aces
//x°n mnma can a°c,°°,°°o°m°,
s�ac� aaa
lea aaaoa� _ saakaaaa yy _. I P.1k ..
er,a.-
r as 1 prairie
em •'' -- Eaen
0 0.25 0.5 oMileso
or ,-__
HKGi recently led the community through its first systemwide planning process.
The City has built an impressive system that exceeds national standards in several Reference
key areas, but as the City enters its next phase of development, staff wanted to
take a comprehensive look at their system and identify guidelines for growing and Todd Hoffman
maintaining the system as the community continues to grow. Parks and Recreation Director
HKGi's planning process included assessing current conditions within the system, City of Chanhassen
including identifying levels of access to community and neighborhood parks, 952-227-1129
distribution of facilities, and gaps in the trail and open space system. The planning thoffman@ci.chanhassen.mn.us
process also addressed the City's desire to establish a new set of guiding principles
that will provide a framework for future decision -making and measuring the success
of implementation initiatives.
HKGi led an extensive and successful community engagement process that
included two phases of input and involved several pop-up meetings at community
events, stakeholder meetings with athletic associations and seniors, several online
questionnaires, a community open house, and input collected through a highly
interactive geo-based online mapping and comment tool.
HKGi's planners worked with the City to analyze all of the input collected and use
that information to develop a recommendations that include long-term Goals,
Policies to guide decision -making, and Initiatives that detail actions and steps
needed to implement the plan.
5 PARKS, RECREATION AND COMMUNITY EDUCATION PLANNING PROPOSAL
tit
rr
" w�
4, 11
PARKS SYSTEM PLAN
MAPLEWOOD, MINNESOTA
► 7,1
Bryan Harjes PLA,LEEDAP
Vice President 1 612.252.7124 1 bryan@hkgi.com
6
Bryan will serve as Principal in Charge for the strategic planning process in
Hutchinson. In this role he will provide leadership and oversight, ensuring that the
community is able to explore and consider a wide range of issues and options and
that the process remains on schedule and within budget. Because of Bryan's past
�:., •$'4� `i ,
experience working with the City of Hutchinson, he has a strong understanding of
the community's planning context and will provide critical insights and information
to the planning process.
Bryan's park planning portfolio includes providing design and planning leadership
on a wide range of projects. He has conducted master planning for regional,
Years of Experience: 19
community, and neighborhood parks; corridor -wide park, trail and open space
Education
planning; planning and site design for nature centers; and site design for a
Master of Landscape Architecture
variety of park improvement projects. His work on many of these projects has
- University of Minnesota
included exploring and identifying programming options. Highlights of his park
Bachelor of Environmental Design
planning and design work include a national water trail master plan and the Gate,
University of Minnesota
Wayfinding and Signage Plan in Duluth; Moore Lake Park Master Plan and the
Springbrook Nature Center Master Plan and Site Design, both in Fridley; and the
Registration
Nokomis -Hiawatha Regional Park Master Plan in Minneapolis.
Landscape Architect, Minnesota,
Bryan's expertise and creativity will enable the planning process to fully address
License No.42954
the City's needs and objectives and result in a master plan that inspires community
Memberships/Affiliations
support, enhances the system's sustainability and economic viability, and guides
Urban Land Institute (ULI)
future investments in Hutchinson's parks and recreation system.
Sensible Land Use Coalition
Minnesota Design Team
Relevant Planning and Design Experience
(Houston, MN)
>> Lakewalk Strategic Plan I Duluth, MN
Awards
>> Western Trail and Bikeway Master Plan I Duluth, MN
2018 ASLA-MN Merit Award for
>> Gate, Wayfinding and Signage Plan I Duluth, MN
Planning and Urban Design - St.
>> National Water Trail Master Plan I Duluth, MN
Louis River Estuary National
>> St. Louis River Corridor Neighborhood Parks I Duluth, MN
Water Trail Master Plan - Duluth
>> Moore Lake Park Master Plan I Fridley, MN
2016 AIA Minneapolis
>> Springbrook Nature Center I Fridley, MN
Preservation Award - Minnehaha
>> Downtown & Levee Park Master Plan Hastings, MN
Park Refectory Renovation,
>> Downtown Revitalization Master Plan Hutchinson, MN
Minneapolis
>>Downtown Action Plan I Hutchinson, MN
2014 APA-MN Innovation in
Planning Award and 2013 ASLA-
>> Wayfinding and Signage Master Plan I Hutchinson, MN
MN Merit Award for Analysis and
>> Downtown Park Master Plan I Le Sueur, MN
Planning - Great River Passage,
>> Northeast Park Master Plan I Minneapolis, MN
Saint Paul
>> Minnehaha Park Refectory Site Plan - Sea Salt Minneapolis, MN
Nokomis -Hiawatha Regional Park Master Plan Minneapolis, MN
54th Street Play Area Improvements I Minneapolis, MN
Minnehaha Creek Corridor Master Plan I Minneapolis, MN
Park Master Plans I Olmsted County, MN
Graham Park Master Plan I Olmsted County, MN
Great River Passage Master Plan I Saint Paul, MN
Downtown Park Planning I Stillwater, MN
PARKS, RECREATION AND COMMUNITY EDUCATION PLANNING PROPOSAL
En
0
Years of Experience: 10
Education:
Master of Landscape
Architecture - University of
Minnesota
Port Cities Study Abroad:
Lisbon, Barcelona, and Venice -
University of Minnesota
B.A. - Political Science,
University of Wisconsin
Registration:
Landscape Architect, Minnesota
License No. 50416
Memberships/Affiliations:
American Society of Landscape
Architects- Minnesota Chapter
Awards:
2015 MN APA Planning in
Context Award - Moorhead
River Corridor Plan
2015 MN APA Innovation in
Planning Award - Lanesboro
Arts Campus Vision Plan
2015 MNDOT Stewardship
Award in Transportation and
the Natural Environment - River
to River Greenway, Dakota
County, MN
2015 ASLA-MN Merit Award for
Analysis and Planning - Parks
and Recreation Master Plan,
Duluth, MN
Gabrielle Grinde ASLA, PLA
Landscape Architect 1 612.252.7141 1 gabrielle@hkgi.com
Gabrielle will serve as Project Manager for Hutchinson's Parks, Recreation and
Community Education Strategic Master Plan project. In this role she will be
responsible for leading all phases of the planning process, including community
engagement and communications and coordination with the City.
Comprehensive community park, trail, recreation, and open space planning have
been important components of Gabrielle's work, and she has built a growing
portfolio of park and recreation system planning work, including serving as project
manager for the Maple Grove Parks and Recreation System Plan, which is nearing
completion. She was a key contributor to the award -winning Parks and Recreation
Master Plan in Duluth, and she has also contributed to similar plans in Elk River,
Chanhassen, Rochester, and Saint Paul. Gabrielle has also been an important
contributor to helping Dakota County establish and develop its innovative
greenway network, and she has served as project manager for several individual
greenway master plans. Finally, Gabrielle has also lent her expertise to several
community development projects involving nature education, public arts, and
cultural heritage.
She is an experienced community meeting facilitator with excellent listening
and communication skills, and her graphic design skills enable her to create
user friendly materials that communicate clearly with project stakeholders and
community members.
Park and Recreation Planning Experience
Wargo Nature Center Master Plan Anoka County, MN
Recreation and Parks Master Plan Brooklyn Park, MN
Park and Recreation System Master Plan I Chanhassen, MN
Greenway Master Plans (multiple greenways) I Dakota County, MN
Greenway Collaborative Guidebook I Dakota County, MN
Lake Byllesby Park Master Plan I Dakota County, MN
Lakewalk Strategic Plan Duluth, MN
Trail and Bikeway Plan Duluth, MN
Park and Recreation System Master Plan I Duluth, MN
St. Louis River Corridor Neighborhood Park Master Plans I Duluth, MN
Woodland Trails Park Master Plan Elk River, MN
Parks and Recreation Master Plan Elk River, MN
Public Art Master Plan I Fargo, ND
Glacial Edge Trail Master Plan I Fergus Falls, MN
Byllesby and Nielsen Preserve Park Master Plans I Goodhue County, MN
Munger Trail Spur Connector Plan I Hermantown, MN
Lanesboro Arts Campus Master Plan I Lanesboro, MN
Park and Recreation System Plan I Maple Grove, MN
East and West Bank Interpretive Vision Plans I Minnesota Historical Society /Saint
Anthony Falls Heritage Board
Park Master Plans I Olmsted County, MN
Parks and Recreation Master Plan I Rochester, MN
HUTCHINSON, MINNESOTA 8
9
Years of Experience: 6
Education
Master of Urban & Regional
Planning - University of
Minnesota
Master of Landscape Architecture
- University of Minnesota
Port Cities Study Abroad -
Amsterdam and Italy, University
of Minnesota Department of
Architecture
Bachelor of Environmental
Design - University of Minnesota
Registration
Landscape Architect, Minnesota,
License No. 53837
Memberships/Affiliations
American Society of Landscape
Architects
Awards
2018 ASLA-MN Merit Award for
Planning and Design - St. Louis
River Estuary National Water Trail
Master Plan, Duluth
2015 MN APA Planning in
Context Award - Red River
Corridor Master Plan, Moorhead,
MN
2015 MN DOT Stewardship
Tim Solomonson PLA
Landscape Architect 1 612.252.7137 1 tim@hkgi.com
Tim will provide landscape architecture support to the project, which will include
visual communications design, GIS mapping, report layout, and community
engagement support.
His work for HKGi has focused on 3D modeling & graphic renderings, site design,
GIS mapping, construction documentation and administration, and support for
community engagement initiatives. He has provided support on a wide variety of
project types including land use and redevelopment plans, comprehensive plans,
transit oriented development plans, and park and trail master plans. He has also
provided landscape architecture technical services for site, streetscape, park and
trail planning and design projects.
Tim's park, trail and open space project portfolio includes the Andrews Park
Master Plan in Champlin; Veteran's Park Master Plan and Design in Chaska, which
is currently under construction; Robert Piram Regional Trail Design in Saint Paul;
and the Red River Corridor Master Plan in Moorhead. Tim also provide design
and construction administration services for downtown wayfinding signage in
Hutchinson and is familiar with the community's planning context.
Tim has worked and interacted with a diverse range of peoples and cultures,
including service during Operations Iraqi Freedom and Enduring Freedom and
participation in study abroad programs in college. His professional and academic
interests include urban agriculture, wildlife conservation, park planning, natural
resource management, historic preservation, and systems integration.
Relevant Planning and Design Experience
Andrews Park Master Plan I Champlin, MN
Aquatic Invasive Species Best Management Practices - Lotus Lake, Lake Susan, &
Lake Ann Deployment Plans I Chanhassen, MN
Downtown Signage Guidelines and Wayfinding Plan Chaska, MN
Veterans Park Design I Chaska, MN
River to River Greenway Master Plan and Trail Design Dakota County, MN
Lebanon Hills Park Master Plan I Dakota County, MN
Mendota and Lake Marion Greenway Master Plans I Dakota County, MN
St. Louis River National Water Trail Master Plan I Duluth, MN
Morgan Park & Community Center Master Plan I Duluth, MN
Gary New Duluth Park Master Plan I Duluth, MN
Downtown Park Master Plans I Farmington, MN
Downtown Wayfinding and Signage I Hutchinson, MN
Stoney Point Park Master Plan I La Crescent, MN
Holyoke Avenue Improvements Plan I Lakeville, MN
Award in Transportation and the » Fern brook Fields Feasibility Study and Design I Maple Grove, MN
Natural Environment -River to » Red River Corridor Master Plan I Moorhead, MN
River Greenway, Dakota County,
Robert Piram Regional Trail Design I Saint Paul and Dakota County, MN
MN
Trailhead Site Design I Zumbrota, MN
PARKS, RECREATION AND COMMUNITY EDUCATION PLANNING PROPOSAL
I
4
NOKOMIS-HIAWATHA REGIONAL PARK MASTER PLAN
MINNEAPOLIS, MINNESOTA
' Y
1r,L
'll 44�-t
lk-
`, "srx _ ra �` � { '�� ,1 i�� e�P ,l � � F t fL ,►, � .. � +`tw
w y
rlp-
s / 'k
' i
�""'y�.� �.4 ,�.'.4, � �� i' �' A Y 7 � ^ 4� � .. •. +s * ��,, " �l. ��.'. , ,� � - � .dry ' _
tx
low V.
OF501
°
��'. I a"d. •_ �I __„ f '�';,•r a-..��_ ��� r n1.1 ;1'4i x.�/
I 1
.r
-
r,
n
u
ENGAGEMENT EXAMPLES
"
,F
M
Online Interactive Input
Proposed Planning Process & Scope of Services
The following tasks represent our proposed planning process to complete the Parks,
Recreation and Community Education 2019-2029 Strategic Master Plan (referred to
as"Master Plan" in this proposal).This process is based on the RFP and a phone call
with staff on May 22, 2018. We view this work plan as a starting point for arriving at a
final scope consistent to meet the city's desired schedule and project outcomes.
The following Meetings and Public Process Tasks are included in the phased project
process outlined below.
MEETINGS
City Staff Meetings/Workshops (In Person) (5), including:
- Kick Off Day and System Tour
- Department and Community Mission Workshop
City Staff Check -Ins (Conference Calls) (as needed)
City Council Meeting (1)
PUBLIC PROCESS TASKS
Develop Public Participation Plan with staff
Steering Committee Meetings (3)
Stakeholder Interviews (1-2 days)
Online questionnaires (2)
Public Open Houses (2)
Potential Social Pinpoint facilitation
Website content
Summarize community input results
OPTIONAL TASKS
Online Interactive Mapping Platform (Social Pinpoint)
Create Parks and Facilities Maintenance and Replacement Schedule
Task 1 - Mission, Culture, and Community
Alignment
(July -August 2018)
The objective of this first task is to build the foundation for the system planning
process. In this task, HKGi will set the project tasks and meetings schedule, review
existing information sources, create base mapping needed to support the project,
collaborate with city staff to develop the public process plan, and draft initial web
content about the system planning process for the City's website.
1.1 Kick off Meeting and System Tour
Vkick off day"will serve as a means of collecting information and building
relationships between the consulting team and the City. The "kick off day"will
include a tour of select, representative components of the system with city staff. The
tour will allow the HKGi team to get acquainted with the Hutchinson park system,
collect photos of key sites, and gain an understanding of the physical opportunities
and challenges in the city.
1.2 Create Steering Committee, Public Participation Plan, and
Stakeholder Groups
We will work with staff to identify the members of a Steering Committee, which will
meet 3-4 times throughout the process to provide direction and technical insight
into the planning recommendations. The Public Participation Plan will identify
specific methods (online surveys, in person interviews, and public events/open
houses) and a schedule that will be used to gain input from city residents. The
Stakeholder Groups might include athletic associations, arts groups, youth, seniors,
and local community leaders.
1.3 Steering Committee Meeting #1
We will conduct the first Steering Committee Meeting to review the planning
process and get initial input on issues and opportunities for the city's parks,
recreation, and community education.
1.4 Department and Community Mission Workshop
We will conduct a half day long workshop with city staff to address the following
elements:
Who we are —What are our best assets? What are missing opportunities?
Where we are —Understanding our role in the region and locally
Where we want to go —What is our vision for the future?
How we will get there —What will it take to get there?
At a high level, we will discuss the organizational, programmatic, and operational
functions of the department to align decision -making. Out of this workshop, HKGi
will produce a draft identity statement, mission statement, and vision statement for
review and feedback by staff.
1.5 Conduct Stakeholder Interviews
We will work with city staff to determine the appropriate stakeholder groups for
interviews. It is envisioned that the stakeholder group interviews will take place over
the course of one to two days, and each interview will last one to two hours. We
will work with staff to determine who needs to attend each interview based on the
project budget.
1.6 Develop "Shared Cultural Outcomes for a Diverse
Community."
This will be a component of the Master Plan document that contains a written
narrative and precedent images to essentially serve as the Vision and Guiding
Principles for the system.
Task 2 - Inventory and Analysis
(August -October 2018)
This task will include the collection and analysis of base information, comparison
of Hutchinson to peer communities, surveying the public, and analysis of trends.
We will look at the data collected for the City's comprehensive plan and determine
how it influences parks and recreation. We will conduct an evaluation of service and
facility gaps and overlaps based on accessibility, usage, quality and connectedness.
We will assess Hutchinson's system relative to peer community and national
standards to help identify gaps and redundancies. We will review, audit, and
synthesize key findings and directions from applicable background documents. This
task will also focus on assessing community needs, opportunities, and priorities.
Demographic analysis will evaluate how the community has changed, as well as
Kick Off Day and System Tour — 1
day
Steering Committee Meeting 41
Department and Community
Mission Workshop — half day
Stakeholder Interviews (In Person)
— 1-2 days
City Staff Check -In (Conference
Calls)
Kickoff day agenda and notes
Public Participation Plan
Steering Committee Meeting
agenda and notes
Department and Community
Mission Workshop agenda,
facilitation, and notes
Draft identity statement, mission
statement, and vision statement
Stakeholder Group Interview notes
and summaries of key issues and
findings
"Shared Cultural Outcomes for a
Diverse Community"
�o
Community engagement activities are
used to understand what stakeholders
think about the parks and recreation
system's future and how they use it today
HUTCHINSON, MINNESOTA 12
TASK 2 MEETINGS
project future impact of demographic and recreation trends. Sub -tasks include:
Public Open House#1
2.1 Assemble background data
City Staff Meeting (In Person) (1)
Assemble GIS data for city owned parks and recreation facilities, including school-
» City Staff Check -In (Conference Call)
park shared sites. The City will provide GIS data, such as park boundaries, inventory
Steering Committee Meeting 42
of athletic fields and facilities, park amenities, trails, and local transportation data.
The City should also provide park and facility user data, maintenance schedule and
TASK 2 DELIVERABLES:
cost estimates, and other similar information, as available.
Park Inventory (matrix of park
facilities and locations throughout
2.2 System Analysis
the system)
Analyze and review park properties throughout the system. We will work with staff
Inventory and Analysis maps
to identify gaps and opportunities within the park system. We will map opportunity
(identification of existing park
sites, shared school -park sites, and priority areas of focus.
properties and classifications, park
2.3 Peer Community Comparison and NRPA Metrics
distribution and access, opportunity
We will compare Hutchinson's system to NRPA Metrics for similar -sized communities
sites, shared school -park sites, and
and to local peer communities to get a sense of where there may be gaps in services.
priority areas of focus)
Issues, opportunities, and
2.4 Conduct Online Survey and Public Open House #1
constraints report (including Peer
We will use Survey Monkey to create an online questionnaire to ask the public about
Community Comparison, National
park access, distribution, and other issues and opportunities. The Public Open House
comparison, gaps in services) - this
will be a two hour long open forum to display system maps, inventory and analysis
report will serve as the front end of
information, and draft goals for the parks, recreation, and community education
the Master Plan document
system.
Meeting agendas and summaries
2.4 Optional Service - Social Pinpoint
Website content
Online Questionnaire- online
In addition to the online survey, we could use Social Pinpoint, an online interactive
facilitation and results
mapping tool to get input from the public on physical issues and opportunities within
Public Open House materials and
the community. This online tool would include a map of the city, on which users have the
results
opportunity to add notes to the map, such as "I like it," "This area needs improvement,"
or Something's missing here."The comments on the map would provide more detailed,
Optional Task Deliverable
spatial input than the input received from survey.
Potential Onlinelnteractivelnput
(Social Pinpoint) facilitation
2.5 City Staff Meeting
We will meet with city staff to review project products and check in on the project
schedule and budget status. This meeting will likely take place on the same day as
either the Public Open House or the Steering Committee Meeting #2.
2.6 Prepare Issues, Opportunities, and Constraints Report
We will assemble the park inventory and analysis maps, summary of issues and
opportunities, and public input results into a report which will serve as one section
of the master plan document.
2.7 Steering Committee Meeting #2
We will review the draft inventory and analysis, draft goals and opportunity sites,
and input we received at the open house with the Steering Committee.
Task 3 - Vision Plan & System Recommendations
(November 2018-February 2019)
This task will build on the Draft identity, mission, and vision statements developed in
Task 1, and the needs assessment and analysis conducted in Task 2.
13 PARKS, RECREATION AND COMMUNITY EDUCATION PLANNING PROPOSAL
Following presentation to and feedback from the City Council on the vision and
needs assessment, we will develop draft recommendations for the system. The
system plan will be action oriented with specific recommendations and strategies to
achieve the vision. The plan will address the system as a whole as well as individual
parks and recreational facilities, open spaces, trails, recreation programming,
adaptive recreation, operations, and maintenance.
A final Steering Committee Meeting will be held to review the draft
recommendations and get initial input on prioritization and ranking in order to
determine an implementation timeline.
3.1 City Council Meeting Presentation and Update
We will present the project vision and needs assessment to the City Council to
update them on the project process and get feedback on the next steps.
3.2 Develop draft recommendations
The Vision Plan will include the high level vision statement and guiding principles
developed during Task 1.6 ("Shared Cultural Outcomes for a Diverse Community"),
while the System Recommendations will include goals and objectives that will
consider the following components:
System -wide recreation opportunities for all ages
System -wide inclusive play and adaptive recreation strategies
Indoor recreational opportunities and partners
Recommended park classifications and model plans (includes a list of
recommended components for each park classification type)
1-2 Concept plan graphics for priority development or redevelopment parks
Integration of green infrastructure and best practices throughout the system
Recommended event types and spaces
Recommended design standards for sustainable operations
High level cost considerations for capital improvements
Potential facility consolidation or expansion
3.3 Staff workshop
We will meet with staff to review the draft recommendations and determine how to
organize and present the information to the Steering Committee, public, and in the
plan document.
3.4 Steering Committee Meeting #3
We will present the draft recommendations to the Steering Committee and get
input on initial ranking and priorities. We will review the next steps with the Steering
Committee and invite them to stay involved as the plan is finalized.
Task 4- Develop Action Plan & Final
Deliverables
(March -April 2019)
A second public open house will be held at the start of task 4 in order to gain input
from residents on prioritization and ranking of the system recommendations. This
input along with the Steering Committee input will inform the creation of the Action
Plan.The Action Plan will translate the Vision Plan and System Recommendations
into short term, mid term, and long term actions for the next ten years. A list of
City Council Meeting
City Staff Workshop
Steering Committee Meeting
Draft Vision Plan & System
Recommendations
Final Vision, Goals, Objectives, and
Guiding Principles
1-2 Concept Plan graphics
of priority development or
redevelopment parks
Meeting agendas and summaries
Website content
A detail from the system needs assessment
graphic created for Elk River.
HUTCHINSON, MINNESOTA 14
funding and acquisition practices and potential partners will be included. The draft
Action Plan will be developed, reviewed by staff
» Public Open House#2
» City Staff Meeting
4.1 Conduct Online Survey #2 and Public Open House #2
We will present the Draft Vision Plan and System Recommendations to the public via
TASK 4 DELIVERABLES:
an online survey and at a public open house. We will ask for feedback on ranking the
» website content
recommendations to inform the action plan and implementation timeline that will
» Online Questionnaire- online
go into the final master plan.
facilitation and results
» Public Open House materials and
4.2 Develop Action Plan and Implementation Strategies
results
The Action Plan will include a timeline of actions with associated Implementation
» Draft Action Plan & Implementation
Strategies or Tools, such as funding opportunities, potential partnerships, and
Strategies
planning tools, that can be referenced during implementation.
Draft Master Plan document 4.3 Develop Draft Master Plan Document
Final Master Plan document The Draft Master Plan document will be assembled and presented to staff for review.
The Master Plan document will likely include the following sections, building off of
previous tasks:
The final plan report will include a variety
of graphics to illustrate important topics,
and an Implementation Checklist (below)
can provide guidance for prioritization
and decision -making.
. Idea may co fmm Parka aI Fecmatim Commission, public, stakeholders, or staff
. Complete pmlect proposal sh,,ld include:deacnpti,,ofpmlect. facilities affected, need,
benefits, costs, funding sources, timefmme, permits n,,d,d, availability t, the public, antl
deacnpt& of how R meets niters set tft in decision principle checklist
» Introduction and System Overview (Who we are)
» Park and Facility Inventory (Where we are)
» Needs Assessment: Issues, opportunities, and constraints (What's missing)
» Vision Plan & System Recommendations (Where we want to go)
» Action Plan and Implementation Strategies (How we will get there)
4.4 Staff meeting to review Draft Master Plan
We will meet with staff to discuss the plan content and edits.
4.5 Final Master Plan
We will edit the Draft Master Plan and prepare the Final Master Plan document.
Optional Additional Service -Create a Maintenance and Replacement
Schedule for Parks and Facilities
We would work with parks and recreation operations and maintenance staff to create
an Excel Database tool that inventories all parks and recreation amenities and facilities,
identifies life span, and approximates replacement costs. The City would need to
provide base data, and HKGi would assemble the tool and add capital and replacement
costs based on previous work for other cities and agencies. This tool could be created
concurrently with the Master Plan.
Proposed Schedule
The project schedule outlined on the following page includes annotations for
meetings with staff, City Council, stakeholders and community meetings and open
houses. If selected for this project, HKGi will work with the City to develop a detailed
community engagement plan, including establishing preliminary meeting dates.
15
PA�;S, -vN;' _u oIo,, iTY EDUCATION PLANNING PROPOSAL
TASK
1: Mission, Culture, and Community
Alignment
JUL'18 AUG SEP
OCT
NOV
DEC
JAN'l 9
FEB
MAR
APR
1.1 Kick -Off Meeting and System Tour
1.2 Create Public Participation Plan
1.3 Steering Committee Meeting #1
1.4 Department and Community Mission
Workshop
1.5 Conduct Stakeholder Interviews
1.6 Develop Shared Cultural Outcomes
2: Inventory and Analysis
2.1 Assemble Background Data
2.2 System Analysis
2.3 Peer Community and NRPA Metrics
Comparisons
2.4 Online Survey and Public Open
House #1
2.5 City Staff Meeting
2.6 Prepare Issues, Opportunities and
Constraints Report
2.7 Steering Committee Meeting #2
3: Vision Plan and System
Recommendations
3.1 City Council Meeting
3.2 Develop Draft Recommendations
3.3 Staff Workshop
3.4 Steering Committee Meeting #3
4: Develop Action Plan & Final
Deliverables
4.1 Online Survey #2 and Public Open
House #2
4.2 Develop Action Plan and
Implementation Strategies
4.3 Develop Draft Master Plan
4.4 Staff Meeting
4.5 Develop Final Master Plan
Meeting Key
City Staff Meeting (5 total)
. f
Online Input/Public Open House Timeframe (2 total)
Steering Committee Meeting (3 total)
„
City Council Meeting (1 total)
Stakeholder Interview (1 total)
Indicates task is part of community engagement plan
-- TC V ;OV 'v1 VV_ ;OTa 16
lip 7
GREENWAY NETWORK MASTER PLANS
DAKOTA COUNTY, MINNESOTA
F
�6 k'-
od ALI e;
k
A .3
L Vt.
5
J-
;A,7 of
ME
r
I
J
%:
t6
X-
Not -To -Exceed Fee Proposal
The proposed Not -to -Exceed fee below is based on the work scope presented on the
previous pages and was computed using the hourly rate schedule included below.
If selected for this project, HKGi will work with the City to refine the work scope, if
necessary, to ensure that the project fulfills the needs and objectives of the client.
Revisions to the work plan may require adjustments to the fee proposal below.
TASK
1.0
TASK DESCRIPTION
Mission, Culture, and Community Alignment
HOURS
122
FEE
$ 12,050
2.0
Inventory and Analysis
150
$ 12,070
Optional Service -Social Pinpoint
32
$ 2,560
3.0
Vision Plan & System Recommendations
106
$ 9,630
4.0
Develop Action Plan & Final Deliverables
176
$ 14,800
Optional Service - Maintenance and Replacement Schedule
42
$ 3,570
Subtotal without Optional Services
552
$ 48,550
Subtotal with Optional Services
628
$ 54,620
Reimbursable Expenses
$ 1,600
Total Not -to -Exceed Fee without Optional Services
$ 50,150
Total with Optional Services
$ 56,220
Hourly Rates and Expense Reimbursement Rates
Principal
$170-225/Hr
Associate
$115-165/Hr
Sr. Professional
$90-165/Hr
Professional II
Professional 1
$.
Technical
$40-65/Hi
Secretarial
$60/Hr
Litigation Services
$200/Hr
Testimony
$285/Hr
Incidental Expenses
Mileage
current Federal rate/mile
Photocopying BW
$.15/page
Photocopying Color
$1 /page
Outside Printing
Actual Cost
Large Format Scanning
Actual Cost
B/W Bond Plots
$5 each
Color Bond Plots
$20 each
Color Photo Paper Plots
$40 each
Creating PLACES
that enrich PEOPLES lives
mo
Ime
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Setting Council Special Meeting for July 2, 2018, to Award Century Ave Project
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At this point, City staff anticipates having the Century Avenue SE Reconstruction project construction bids approved
by MnDOT's Federal Aid office and ready for potential award to the low bidder by Monday, July 2nd. Thus, please
consider setting a special City Council meeting to address this matter during that afternoon or evening. Please note
that this effort will most likely allow the project contractor to start work a week earlier, so they can more comfortably
address construction phase 1 (westerly end of the project) prior to Ridgewater College starting their fall semester on
Monday, August 27th.
BOARD ACTION REQUESTED:
Setting Special City Council Meeting
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Liquor License Violation - Sonora's Mexican Restaurant
Department: Administration
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On March 21, 2017, Hutchinson Police Services conducted a liquor compliance check at Sonora's Mexican
Restaurant located at 15 2nd Avenue SW. The owner of Sonora's Mexican Restaurant, Juan Perez, illegally sold
alcohol to one underage person. Mr. Perez was subsequently charged with a criminal offense and pled guilty. The
time for appealing that criminal charge has since elapsed and penalties on Sonora's liquor license can now be
considered if the Council so desires.
When the Council has considered liquor violations in the past, the Mayor has appointed a two or three person
subcommittee of the Council to conduct a hearing if the violator requests a hearing. Sonora's has requested such a
hearing.
At this time, I am requesting that a subcommittee be formed and a date set for the liquor license violation hearing. I
will provide you background information regarding the violation prior to the hearing date.
BOARD ACTION REQUESTED:
Set liquor license violation hearing for Sonora's Mexican Restaurant
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Liquor License Violation - Tokyo Grill
Department: Administration
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On March 21, 2017, Hutchinson Police Services conducted alcohol and tobacco compliance checks on businesses
licensed in the City. One of the establishments that Hutchinson Police Services checked was Tokyo Grill. The
employee at Tokyo Grill failed the compliance check. The employee that was involved was charged with illegally
providing alcohol to a minor and pled guilty to the offense. The criminal case has now been completed and any time
for an appeal has elapsed. Our office contacted Tokyo Grill last month regarding their right to have a hearing before
the City Council or their ability to waive their hearing rights. Tokyo Grill has indicated that they are waiving their right
to a hearing. This appears to be the first liquor license violation for Tokyo Grill.
Please find enclosed the section of the City Code pertaining to liquor license procedures. Under the ordinance, the
penalties that the City Council can impose on a license holder are:
• A civil penalty of up to $5000
• A suspension of the license for a period of time as the Council sees fit
• A revocation of the license
The Council has also required license holders to conduct employee training, install identification readers, etc.
Based on previous sanctions imposed on first-time liquor license violators, staff is recommending that the following be
imposed upon Tokyo Grill:
- Pay a $500 fine
- Conduct mandatory training to all employees on liquor license laws and provide proof of training to City
administration by July 31, 2018
- Purchase age -identification device and provide proof of purchase to City administration by July 31, 2018
BOARD ACTION REQUESTED:
Approve recommended sanctions for Tokyo Grill liquor license violation
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson, MN Code of Ordinances
§ 112.016 LICENSE PROCEDURES.
(A) Hearing. Prior to granting an initial liquor license, a public hearing shall be held
by the Council after notice by at least one publication in the official newspaper at least ten days
prior to the hearing. Opportunity shall be given any person to be heard for or against granting the
license. After the hearing, the Council may, in its discretion, grant or refuse the license. A public
hearing may be held, but is not required, on renewal of liquor licenses and other licenses under
this chapter.
(B) Granting. The Council may approve any application for the period of the
remainder of the then current license year or for the entire ensuing license year. All applications
including proposed license periods must be consistent with this chapter. Prior to consideration of
any application for a license, the applicant shall pay the license fee and, if applicable, pay the
investigation fee. Upon rejection of any application for a license, or upon withdrawal of an
application before consideration by the Council, the license fee shall be refunded to the
applicant. Failure to pay any portion of a fee when due shall be cause for revocation.
(C) Issuing. If an application is approved, the City Administrator shall forthwith issue
a license pursuant thereto in the form prescribed by the city or the Commissioner, as the case
may be, and upon payment of the license fee. All licenses shall be on a calendar year basis unless
otherwise specified herein. For licenses issued and which are to become effective other than on
the first day of the licensed year, the fee to be paid with the application shall be a pro rata share
of the annual license fee. Licenses shall be valid only at one location and on the premises therein
described.
(D) Transfer. The license granted under this chapter is for the person and the premises
named on the approved license application. No transfer of a license shall be permitted from place
to place or from person to person without complying with the requirements of an original
application, except in the case in which an existing non -corporate licensee is incorporating and
the incorporation does not affect the ownership, control or interest of the existing licensed
establishment. An establishment licensed under this chapter shall immediately notify the city of
the sale or transfer of the establishment. The City Council, in its discretion, may execute a
management agreement which covers the period of time between the sale or transfer of the
business and the issuance of the new owner's license and this management agreement shall thus
control of all intoxicating liquor sales in the existing licensee or a manager responsible to the
existing licensee. The agreement shall be approved by the City Council.
(E) Refusal and termination. The Council may, in its sole discretion and for any
reasonable cause, refuse to grant any application including any application to renew a liquor
license or any other license under this chapter. Licenses shall terminate only by expiration,
American Legal Publishing Corporation 1
revocation or refund under the circumstances provided for herein
(F) Public interest. No license under this chapter may be issued, transferred or
renewed if the results of any investigation show, to the satisfaction of the Council, that the
issuance, transfer or renewal would not be in the public interest.
(G) Revocation or suspension. The Council may revoke or suspend, for a period of
time it deems proper, a license granted under the provisions of this chapter, or impose a civil fine
not to exceed $5,000 for each violation on a finding that the licensee has failed to comply with a
statute, regulation or provision of this code of ordinances relating to alcoholic beverages. Upon
conviction of any licensee or agent or employee of a licensee for violating any law relating to the
sale or possession of 3.2% malt liquor, wine or liquor upon premises of the licensee, a license
granted under the provisions of this chapter may be suspended or revoked. License revocation
shall be immediate if mandated by statute. No suspension or revocation shall take effect until the
licensee has been afforded an opportunity for a hearing before the Council, a committee of the
Council, or a hearing under the Administrative Procedures Act, being M.S. §§ 14.001 to 14.69,
as they may be amended from time to time, as may be determined by the Council in action
calling the hearing. The hearing shall be called by the Council upon written notice to the licensee
served in person or by certified mail not less than 15, nor more than 30, days prior to the hearing
date, stating the time, place and purpose thereof. As additional restrictions or regulations on
licensees under this chapter, and in addition to grounds for revocation or suspension stated in this
code or statute, the following shall also be grounds for this action:
(1) The licensee suffered or permitted illegal acts upon licensed premises
unrelated to the sale of 3.2% malt liquor, wine or intoxicating liquor;
(2) The licensee had knowledge of illegal acts upon licensed premises, but
failed to report the same to police;
(3) The licensee failed or refused to cooperate fully with police in
investigating alleged illegal acts upon licensed premises; or
(4) The activities of the licensee created a serious danger to public health,
safety or welfare.
(H) Corporate applicants and licensees. A corporate applicant, at the time of
application, shall furnish the city with a list of all persons who have an interest in the corporation
and the extent of that interest. The list shall name all shareholders and show the number of shares
held by each, either individually or beneficially for others. It is the duty of each corporate
licensee to notify the City Administrator in writing of any change in legal ownership or
beneficial interest in the corporation or in its shares, Any change in the ownership or beneficial
interest in the shares entitled to be voted at a meeting of the shareholders of corporate licensee,
which results in the change of voting control of the corporation by the persons owning the shares
therein, shall be deemed equivalent to a transfer of the license issued to the corporation, and any
license shall be revoked 30 days after this type of change in ownership or beneficial interest of
shares unless the Council has been notified of the change in writing and has approved it by
appropriate action. The Council, or any officer of the city designated by it, may at any reasonable
time examine the stock transfer records and minute books of any corporate licensee in order to
verify and identify the shareholders, and the Council or its designated officer may examine the
business records of any other licensee to the extent necessary to disclose the interest which
persons other than the licensee have in the licensed business. The Council may revoke any
license issued upon its determination that a change of ownership of shares in a corporate licensee
or any change of ownership of any interest in the business of any other licensee has actually
resulted in the change of control of the licensed business so as materially to affect the integrity
and character of its management and its operation, but no such action shall be taken until after a
hearing by the Council on notice to the licensee.
(2004 Code, § 112.016) (Ord, 95-144, passed 4-25-1995; Ord. 98-217, passed 2-10-1998; Ord.
00-280, passed 7-25-2000; Ord. 04-384, passed 7-27-2004) Penalty, see § 10.99
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Approve/Deny Airport Project items - 2018 AIP 8-Unit T-Hangar Construction
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Bolton-Menk, Inc. was engaged to develop design plans for construction an 8-unit T-Hangar at the Airport. Plans and
specifications were developed and the bids were received April 6, 2018. Bidding was split into two schedules;
Schedule 1 = Site preparation, foundation; and Schedule 2 = Hangar construction. Kraemer Trucking & Excavating,
Inc., was the low bid, and project costs below reflect actual bid amounts. In June, Airport Commissioners reviewed
the project and indicated the best option would be to do the project, provided pavement maintenance, specifically seal
coating the runway, could be accounted for. Their priority was to maintain the excellent condition of existing
infrastructure. On May 24, staff met to review funding for the project, as well as pavement maintenance.
Project costs: Federal funds: State funds:
Site prep, foundation 409,238.25 AIP fund balance 237,572.00 Grant share 45,949.39
Hangar construction 393,028.00 Le Seuer payback 50,000.00
Design engineering 74,998.00 Dodge Center payback 51,000.00
Const. engineering 54,553.00 Tracy allocation 150.000.00
City admin costs 1,000.00 Winsted allocation 276,517.00
Sauk Centre alloc. 62,000.00
Total Project Costs 932,817.25 Total Federal funds 827,089.00 Total State funds 45,949.39
Local Match required for project: $59,768.86 Amount funded by Airport Construction Fund: $31,000
Amount funded by Capital Projects Fund: $28,768.86
Seal coating the runway will cost about $85,000.00. Currently State maintenance grants are 70% MnDOT, 30%
Local, so local costs would be $25,500.00, which could be taken from Infrastructure Maintenance funds.
Both projects were presented to the Resource Allocation Committee, with a recommendation to proceed.
BOARD ACTION REQUESTED:
Approve Resolution No. 14902 authorizing Mayor Forcier and City Administrator Jaunich as signatories to execute
necessary Federal and State documents relative to the 2018 AIP 8-Unit T-Hangar Construction project.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 932,817.25
Total City Cost: $ 59,778.26 Funding Source: Airport Const Fund & Capital Projects Fund
Remaining Cost: $ 873,038.99 Funding Source: FAA & MnDOT grants
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
June 12, 2018
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Airport Commission members; Matt Jaunich, City Administrator;
Kent Exner, DPW/City Engineer
Subject: 2018 Airport Improvement Project
8-Unit T-Hangar Construction
Even before the rehabilitation of the runway, taxiway and apron in 2014/2015, the Airport
Commission expressed desire to construct another public T-hangar at the airport. Besides
bringing additional aircraft and business to the airport, the hangar would be a source of stable
revenues to cover ongoing airport operations and maintenance costs.
Since 2012, the Airport Commission has met its goal of breaking even in airport operations. No
property tax revenue has been used to support airport operations in the period 2012-2017.
Pavement maintenance projects undertaken in 2016 and 2017 have met all needs identified in
MnDOT's pavement management inspection report. With all pavement needs being currently
met, the airport is in the rare position to utilize FAA funding for revenue -producing projects. In
addition, MnDOT has made the commitment to match FAA funding at 5% with their own
funding, which further reduces the amount of local match required to complete projects.
Furthermore, it is feasible to accomplish the goal laid out by the Airport Commission of keeping
the runway in excellent condition by undertaking a seal coat project in the near future. The
required City match for an upcoming seal coat project could come from Infrastructure
Maintenance funds. The anticipated cost of a seal coat on the runway would be approximately
$85,000. Funding would include 70% from the State grant of $59,500 and $20,500 from
Infrastructure Maintenance funds.
Proiect Cost for T-Han2ar Construction
Schedule 1: 409,238.25 Actual bid for site preparation, foundation construction
Schedule 2: 393,028.00 Actual bid for 8-unit T-Hangar construction
Engineering: 129,551.00 Includes Engineering to -date and Work Order #3
Administration (City): 1,000.00 Misc. advertising, etc.
TOTAL PROJECT COST: 932,817.25
Fundine the T-Hanear Construction Proiect
AIP Fund balance
237,572.00
LeSueur payback
50,000.00
Dodge Center payback
51,000.00
Tracy allocation
150,000.00
Winsted allocation
276,517.00
Sauk Centre allocation
62,000.00
FAA allocates $150,000 per year to $450,000 maximum.
Previously allocatd to LeSueur
Previously allocatd to Dodge Center
Allocation from Tracy to Hutchinson
Allocation from Winsted to Hutchinson
Allocation from Sauk Centre to Hutchinson
Total Federal funds available: 827,089.00
State funds available : 45,949.40 State project to match funding on Federaal projects
Local funds needed: 59,778.85
Airport construction funds: 31,000.00 Available through 12/31/18
Other City funding: 28,778.85 Andy Reid will ID actual funding source
Pavement maintenance fundin
Project costs estimate: 85,000.00 Prices could be lower, if we are able to coord. w/
MnDOT pavement markings schedule.
State funds available: 59,500.00 70% maintenance grant
Local funds needed: 25,500.00 Infrastructure maintenance funds
RESOLUTION NO. 14902
AUTHORIZATION TO EXECUTE FEDERAL AVIATION ADMINISTRATION
AND MINNESOTA DEPARTMENT OF TRANSPORTATION
DOCUMENTS ON BEHALF OFTHE CITY OF HUTCHINSON
FOR THE 2018 T-HANGAR CONSTRUCTION PROJECT
(LETTING NO. 15/PROJECT NO. 18-15)
It is resolved by the City Council of the City of Hutchinson as follows:
1. That the bid received from Kraemer Excavating & Trucking, Inc. was the low bid and
that a contract with Kraemer Excavating & Trucking, Inc. be approved, as provided
for in federal and/or state grants.
2. Work Order 92 with Bolton-Menk, Inc., 2018 T-Hangar Construction (Design/Bid),
be approved in the amount of $74,998.
3. Work Order 93 with Bolton-Menk, Inc., 2018 T-Hangar Construction (Construction
Administration), be approved in the amount of $54,553.
4. Grant documents initiated by the Federal Aviation Administration (FAA) and the
Minnesota Department of Transportation, Office of Aeronautics (MnDOT) be
approved and signed as provided for below.
5. That any other documentation or amendments from FAA or MnDOT required as part
of the grant, during construction of the project, or prior to closing the grant out be
approved and signed as provided for below.
The Mayor and City Administrator are authorized to sign necessary documents and
agreements related to 2018 T-Hangar Construction Project (Letting No. 15; Project No.
18-15) and any amendments thereto on behalf of the City of Hutchinson.
Adopted by the City Council of the City of Hutchinson on this 12t' day of June, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
TON
O & MLENK
Real People. Real Solutions.
October 9, 2017
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
RE: Hutchinson Municipal Airport — Butler Field (HCD)
2018 T-Hangar Construction
BM Work Order No.2
Proposal for Professional Services
Dear Mr. Olson,
7533 Sunwood Drive NW
Suite 206-
Ramsey, MN 55303-5119
Ph: 17631 433-2851
Fax: N31 427-D833
6atton-Menk.ccm
Bolton & Menk is pleased to submit our proposal for Design and Bid Administration services for the
construction of an 8-Unit T-Hangar at the Hutchinson Municipal Airport.
This is Work Order No.2 to the Professional Services Contract between the City and Bolton & Menk, Inc.
with contract effective date of April 11, 2017.
Our understanding of the project is the City desires to construct an 8-Unit T-Hangar southwest of the
existing T-Hangar on the northern end of the Apron.
The T-Hangar will be designed to meet the following minimum standards:
• Pre -engineering metal building.
• Concrete slab and foundations.
• Bi-fold doors.
• 14' door opening clearance.
• Light emitting diode (LED) ceiling lights.
• Electrical receptacles.
• Embedded 4' pedestrian door.
• Truss roof with gutter system.
The dimensions of each T-Hangar unit will be finalized upon completion of a pre -design meeting with
the City.
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx 1 of 6
., . H.,�Civriky dlndl'�Y2f
The T-Hangar will be designed for cold storage. If the Sponsor desires to install liner panels with wall
insulation, this can be completed as an Alternate Bid Schedule.
A Bituminous Apron will be also constructed to tie into the existing pavement southwest of the existing
T-Hangar.
The project will be let for bids in early 2018.
The project will include multiple bid schedules to maximize the available Federal funding. Funding shall
be combination of Federal, State, and Local funds. The anticipated funding participation rates are 90%
Federal, 5% State, and 5% Local.
Construction Administration services will be completed via a separate Work Order.
SCOPE OF SERVICES:
TASK 1: DESIGN & BID ADMINISTRATION
1.1 Project Scoping
Consultant shall confer with the Sponsor on, and ascertain, project requirements, finances,
schedules, and other pertinent matters affecting the project and shall arrive at a mutual
understanding of the scope of services.
Consultant shall coordinate with the Sponsor, FAA, State, subconsultants, and other
applicable agencies to complete the work elements in Task 1.
One (1) preliminary design meeting will be conducted with the Sponsor to review project
requirements. This meeting shall include the Sponsor, Consultant, and Architectural
Subconsultant.
1.2 Topographical Survey
Consultant shall verify existing survey data completed in 2015. It is anticipated survey field
work will require one trip to the Airport by a one -person survey crew. Consultant shall
convert survey date to a CAD format for use in design.
1.3 Geotechnical Investigation
Consultant shall determine the type and frequency of geotechnical testing required for the
project. Field work will be performed by a qualified geotechnical subconsultant. The
geotechnical investigation will include the following:
• Three (3) soil borings to a depth of 15-feet.
• Three (3) subgrade soil gradations.
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx
EalLo« & Melt 45 1'� i 2 of 6
• Three (3) sieve/hydrometer tests.
Geotechnical subconsultant shall submit a report summarizing existing soil conditions, soil
impacts to structure design, footing design, subgrade modulus for slab design, and vapor
barrier recommendations.
1.4 Construction Safety and Phasing Plan (CSPP)
Consultant shall complete FAA Form 7460-1 and the Construction Safety and Phasing Plan
(CSPP), through the FAA's Obstruction Evaluation / Airport Airspace Analysis (OE/AAA)
website portal. The 7460 form and the CSPP will be prepared according to current FAA
guidelines.
1.5 Prepare Modification of Airport Design Standards
Consultant shall complete the FAA Dakota -Minnesota Region's Modification of Airport
Design Standards to allow the use of MNDOT Specifications for certain construction bid
items. The request will be submitted to the FAA prior to completing Preliminary Design
services for review and approval.
1.6 Prepare Preliminary Plans, Specifications, and Cost Estimate
Consultant will prepare preliminary plans. The plan sheets will be limited to those sheets
necessary to carry out the construction of the proposed project.
Consultant shall assemble the technical specifications necessary for the intended work.
Standard FAA and MNDOT Specifications will be utilized where possible. Additional
specifications will be prepared to address work items or materials that are not covered by
FAA or MNDOT Specifications.
Architectural services shall be completed by IS Group from Mankato, MN. Services shall
include architectural, structural, mechanical, and electrical engineering. Construction
specifications shall meet all applicable local, state, and national building code requirements.
Consultant shall prepare preliminary construction cost estimate.
1.7 Final Plans, Specifications, and Cost Estimate
Consultant shall submit 90% plans, specifications, and cost estimate to the Sponsor for
review. One (1) in person design review meeting will be held to review the bidding
documents and discuss Sponsor comments.
The final set of plans, specifications, and cost estimate will be prepared which incorporates
revisions, modifications, and corrections determined during the Sponsor review meeting.
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx
EalLo«& Mel,p 461,� 3of6
1.8 Prepare Disadvantaged Business Plan (DBE)
Since the project is anticipated to use Federal funds in excess of $250,000, the bi-annual
Disadvantaged Business Enterprise goal for the Airport will be updated to reflect the current
project. This task includes research of the current state highway certified DBE listings and
are contractors to determine the availability of potential DBE contractors, preparation of
preliminary construction estimates, and identification of potential DBE work items. The DBE
work goal sheets will be finalized for the Sponsor submittal to the FAA Civil Rights Office.
1.9 Prepare Advertisement for Bids
Required advertisement and bidding dates will be established. Consultant shall submit a
copy to the Sponsor for distribution to local and selected publications of the project. The
Sponsor shall pay for the associated cost of advertising.
1.10 Furnish Bid Documents
Consultant shall prepare, reproduce, and distribute 10 sets of bidding documents for the
project. In addition, electronic copies of the bidding documents will be made available for
download through the Quest Construction Document Network website (QuestCDN). The
Consultant shall keep a current list of plan holders and distribute this to interested parties
upon request. This task also includes coordination required to facilitate these requests.
1.11 Respond to Bidders Questions
During the bidding process, Consultant will be available to clarify bidding issues with
contractors and suppliers, and for consultation with various entities associated with the
project. This item also includes contacting bidders to generate interest in the project.
1.12 Prepare and Distribute Addendums
Consultant shall issue addenda as appropriate to interpret, clarify, or change the bidding
documents as required by the Sponsor, FAA, or the State. Addenda will be made available to
the plan holders either though mail, electronic mail, hand delivering, or via facsimile
transmission.
1.13 Pre -Bid Meeting and Bid Opening
No pre -bid meeting will be scheduled for this project.
Consultant shall attend the bid opening and assist the City with the bid opening process.
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx
4of6
Bolton 6 Me11M i6 aiL equal opperavnity emnlayer
1.14 Bid Review and Bid Tabulation
Consultant shall advise the Sponsor as to the acceptability of any subcontractors, suppliers,
and other persons and organizations proposed by the bidders and as to the acceptability of
substitute materials and equipment proposed by bidders. Consultant shall prepare a
spreadsheet that includes all bid items for the purpose of evaluating the lowest bidder.
Consultant shall input the as -bid unit prices into the spreadsheet to verify mathematical
computations of the bids.
1.15 Prepare Recommendation for Awards
Consultant shall prepare a recommendation of award for the Sponsor to accept or reject the
bids as submitted. If rejection is recommended, Consultant shall supply an explanation for
their recommendation and possible alternative actions the Sponsors can pursue to complete
the project. Once the Contract Award is made, Consultant shall distribute the bid tabulations
on the request of the Sponsor.
1.16 Prepare Grant Application
Consultant shall prepare the Federal Grant Application after project design has been
completed and the bids are accepted. Consultant shall submit the Grant Application to the
Sponsor for approval and signatures. After obtaining the necessary signatures, Consultant
will submit copies to the FAA and State for further processing.
COMPENSATION:
The services described above in this proposal shall be completed on an LUMP SUM NOT TO EXCEED
basis of $ 74,998.
SCHEDULE:
We anticipate the work can be performed to the following schedule:
• Design: November, 2017 — February, 2018
• Bid Letting: March, 2018
• Construction: September 2018 —July, 2019 (Contingent upon Federal Grant)
Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. If you find this proposal acceptable, please return to me a signed and dated copy of this
document.
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx
Bolton 6 MellM i6 aiL equal opPeravnity e+nrilayer 5 of 6
Sincerely,
Bolton & Menk, Inc.
r
Silas Parmar, P.E.
Project Manager
Enclosures:
• Fee Analysis
• Project Sketch
*************************************************************************************
I hereby accept the terms defined in this letter proposal.
Mr. Gary Forcier
Mayor
Mr. Matt Jaunich
City Administrator
H:\HUTC\Genera 1\2018 T-Hangar\Work_Order\HCD-Work Order No.2-THangar Design (092217).docx
Date
Date
6 of 6
Elol Loft & Menu is ai, cuual odperavnity einrrlaye+
i
a
Y
01 O
G
W
a
W
a
E
U
2
0
w
N LL Z
w � O
o5z2
Z m N Y H
N Z
O H
co
Z_
_ ¢ z O
Z a ¢ t G
O�=Oa
Nz<mo
W M (D Z m
a 2zaao6
O= J `^
~ N V
= V O W
U W V Q
O
W 2
a
z
O
z_
Q
06
z
S2
W
0
N
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$
o
0
0
0
0
7
0
W
0
W
0
tD
0
tD
0
N
0
tD
0
N
0
W
0
O
0
a
0
N
0
W
0
tD
0
tD
0
N00
cn
0
O
0
O
0
O
�
a
N
s
�o
m
m
rn
a
rn
a0
rn
o
rn
N
o
�o
m
m
m
m
oo
a0
a
a
s
s
Coco
o
0
0
o
N
c-I
N
c-I
N
M
lD
N
4f
4f
c-I
c-I
N
N
N
c-I
M
M
V1
ap
7
N
O
o
z
O
y0
N
O
O
O
p
a
~
X
a
z
ti
ti
H
Q
.^-I
M
N
tOD
N
M
CO
.N-I
tD
7
7
M
m
06
z
U
W
u
O
O
O
O
N
O
O
N
CO
N
7
0
N
N
7
a
O
O
0
c
Y
N
~
U vi
M
+n
a
c
c
� p
a o0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
O
0
r
o
o
^
a '^
Q
a
�
O
a
o
a
N
O
W
O
O
O
O
O
O
O
O
O
O
O
O
O
O
W
00
a of of
u
J
+n
� �
O
•u O
w a
O
O
O
W
7
M
ti
0
0
0
0
0
0
0
0
0
0
W �
a
as
o
o
W O
CO
O
N
W
7
M
0
0
0
0
7
0
0
0
N
N
a
V.,
a
u t4 O
O
O
CO
as
CO
.--I
.-I
N
.N-I
N
.N-I
7
.--I
O
CO
7
tD
N
N
7
01
7
v
`o a
c m
m o
0
o
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
.
o
00
00
•- O
a` a`
w
a
�
o
Q
O
y
U
y
W
�
�
in
O
u
a
O
a
m
o
t
Q
m
m
�
a
o
a•
a
°
v~i
Z
W
S
u°
O
c
c
Q
o
�
r
m
m
c
a
m
m
wc
c
a
H
a
u
C
06
a)•m
�
v
y.
m
w�
a
E
t
'-
c
r
o
a
c
a
E
Q
m
CZ_7
w
'c
'A
E
•-
i
w
a
a+
a
A
m
0
c
w
o
a
c
o
~
0
o
°.
c
20
a
c
Q
a
iE
m
3
ay
Y
v
o
a
0
m
a
m
m
c
c
°0
c
cCL
E
a°i
h
a
h
C7
u
a
a
ii
a
a
W
a
a
m
a
s
w
Ww
M
7
V1
tD
n
c
°1
-
-
m
.�-I
o
z
O �
Oz
�o
a�
J �
Q �
z Q Up0
Z U
(n Z Q u
x Q (D,
0=a
N H
Q Z �
u 00
6 D
T o
O 2 N
W
W
2
Ul
F O O O
E
GPI z m
ozm aUo
vo
— _. 3
\ a
m ¢ m
m �
\ 0Z
� JW
0�
Mae
LU
a�Q o�
O = o
WW w
a o:E
a iJ
=a 02
a
P�Q�P o � \
��•1Py o
o=
Z) B O LTC] N
& MENK
Real People. Real Solutions,
May 17, 2018
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
RE: Hutchinson Municipal Airport — Butler Field (HCD)
2018 T-Hangar Construction
BMI Work Order No.3
Proposal for Professional Services
Dear Mr. Olson,
7533 5unwood Drive NW
Suite 206
Ramsey, MN 55303-5119
Ph: [763) 433-2851
Fax: [763) 427-0833
Bolton-Menk.com
Bolton & Menk is pleased to submit our proposal for Construction Administration services for the
construction of the 8-Unit T-Hangar at the Airport.
This is Work Order No.3 to the Professional Services Contract between the City and Bolton & Menk, Inc.
with contract effective date of April 11, 2017.
The project was let for bids on April 6, 2018. It is anticipated the City will award the Construction
Contract to the low bidder, Kraemer Excavating and Trucking, within 90 days.
SCOPE OF SERVICES:
TASK 2 CONSTRUCTION ADMINISTRATION:
2.1 Pre -Construction Meeting
Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and
the Project Architect will establish this meeting to review Local, State, Federal Aviation
Administration (FAA) and project specific requirements prior to commencing construction. The
meeting will be conducted at the Airport and will include the Sponsor/Owner, Mn/DOT
Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor,
Subcontractors and utility companies. This task will include:
Scheduling the meeting, sending invitations, providing meeting materials and pre -
meeting exhibit and material preparation.
• Obtain and review the project construction schedules from the contractor or
contractors prior to presentation at the preconstruction meeting. The Owner should be
H:\REDW\T51114440\0_Bay Hangar Design\A_Project Management\Cnst_Admin\RWF-Work Order No. 1-Hangar Cnst Ad min (030518).docx 1 of 7
Ci
provided copies of all construction schedules
Preside at the preconstruction meeting, prepare a detailed record of the meeting and
submit to the Owner and all participants.
Provide Contractor with a list of required submittals to be provided by Contractor and
discussed at the meeting.
Provide Contractor with additional copies of Construction Documents and digital data
(Project Drawings) as requested.
2.2 Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify Contractor
has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance,
the bonds have been completed, and the Owner, Contractor and applicable Agencies has been
provided with adequate copies of the executed Contract Manual to include the Agreement and
all addenda.
The Plans will be updated to include all addenda items issued during bidding as necessary and
adequate copies provided to the Contractor. Clerical will prepare the quantity sheets, field book,
testing sheets, construction report format, etc. for use by the RPR.
2.3 Construction Management
The Consultant will provide Construction Administration Services the scope of which is based on
the following:
The Consultant and Sponsor agree that construction engineering services furnished
shall be to the extent necessary to determine compliance with plans and specifications,
including necessary general supervision of Resident Project Representative Services
authorized by the Client.
The Consultant and Sponsor agree that the Construction Engineering Services provided
by the Consultant may actually be required to continue and exceed beyond the
construction time element stated in the Client's agreement with the construction
Contractor. When the extent of these construction services beyond the control of the
Consultant occurs, the Client agrees that Consultant will be reimbursed for additional
Construction Engineering Services in excess of the specified construction time period at
a mutually acceptable fee negotiated at the time all the pertinent circumstances are
known.
Nothing herein shall be construed as imposing upon the Consultant's responsibility for
the construction means, methods, techniques, sequences, safety programs, and
procedures used by contractors.
The Consultant agrees that Resident Project Representative services furnished under
this Contract shall be to observe the work and to determine compliance with the plans
H:\HUTC\T51115241\0_T_Hangar\A_Project Management\HCD_Work_Order_No.3_Cnst_Admin_051718.docx
BOO, r, a M Z pf .7,.-..
and specifications, including representing the Client in coordination of construction
activities among contractors and between contractors and utilities, and to
accommodate the reasonable requirements of the Client on and around areas of
construction.
When the Consultant is on the site, documentation will be maintained regarding
construction progress and delays, quantities and percentages of work, tests performed,
observations made and work accepted, problems encountered and instructions given
to contractors, field changes and adjustments approved, and other records required or
otherwise necessary to maintain a record of the work.
The Consultant agrees to provide Construction Administration Services that include the following:
Check and monitor construction activities and certify that all project work completed
under observation of the Resident Project Representative is in substantial compliance
with the plans, specifications and contract documents including any modifications by
Change Order or otherwise, that all required tests were performed, and that such work
is recommended for acceptance.
• Provide interpretation of plans and specifications as requested.
• Supervise and coordinate Subconsultant contracts for field observation.
• Review shop drawings and certificates submitted by contractors for compliance with
design concepts, as required by the applicable sections of the technical specifications.
• Review all periodic and final pay requests and explanation of variation between
• Contract and final quantities prepared by Resident Project Representative. Coordinate
Contractor approval and signature and submit to Client for approval.
• Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as
prepared by Resident Project Representative and submit to Owner and applicable
Agencies
• Prepare, review and process Field Orders, Change Orders to include a cost estimate,
cost/price analysis, record of negotiations, review and evaluation of "Contractor's
Request for Extension of Contract Time" and make recommendations regarding
approval to the Client. Notify the Contractor that no work can start until approved by
the Client.
Coordinate and meet with the Owner for consultation and advice during construction
to include conducting construction progress meetings.
Coordinate with Owner's Representative including:
H:\HUTC\T51115241\0_T_Hangar\A_Project Management\HCD_Work_Order_No.3_Cnst_Admin_051718.docx
Bo[l�r, a rn ...� pf,,.7,.::..: ;:::- ,..:,
• Review and evaluate "Contractor's Request for Extension of Contract Time" and submit
recommendations to the Client.
• Meet with the Client for consultation and advice during construction.
• Coordinate on -site inspections of construction as requested. Make recommendations
for acceptance or modification of work.
• Monitor that all testing required by the specifications is performed. Review and
approve all materials reports prepared by the Resident Project Representative and/or
Subconsultants.
• Maintain record drawings from redline or working drawings prepared by Resident
Project Representative as accumulated during the course of construction to show
"Record Drawing" conditions.
• Retain and review payroll reports of each contractor and subcontractor and monitor
Contractor's compliance with paying employees as per established State Prevailing
Wages and/or Federal Davis Bacon requirements.
• Monitor Contractor's compliance with Disadvantage Business Enterprise (DBE) program
(i.e. determine that the firms on the job are as stated in the plan. Determine that the
volume of work and equipment used complies with the plan.) Report deviations to the
Sponsor.
2.4 Resident Project Representative Services
The Sponsor as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative services in the execution of the
Construction Engineering Services for the project work. The Sponsor and Consultant agree that
the Consultant may employ the Resident Project Representative on other work during periods of
temporary job shutdown when such services are not required by this project. Normally, the
Resident Project Representative will give intermittent part-time service on this project when
construction is in progress to include temporary interruptions due to weather or mechanical
failure.
Civil Construction Services:
For the Civil Construction portion of the project Part -Time Resident Project Representative
services will be provided. This will involve four (4) trips by the Project Manager, and twelve (12)
trips by the RPR.
Architectural Construction Services (ISG):
For the Architectural Construction portion of the project Part -Time Resident Project
Representative services will be provided. This will involve eight (8) trips by the Project Manager.
Resident Project Representative Services shall be completed in accordance with the following:
• Coordinate with Contractor regarding schedule, work progress, quality of work, and
H:\HUTC\T51115241\0_T_Hangar\A_Project Management\HCD_Work_Order_No.3_Cnst_Admin_051718.docx
BOIL rl & m ..4 pf .7,.-.. ... .
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Client in the event
that the Contractor elects to continue the use of questioned equipment and methods.
Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, labor requirements,
safety problems, and changes required.
• Evaluate and discuss potential Field Orders and Change Orders with the Contractor as
necessary.
• Evaluate possible material substitutions as requested by the Contractor.
• Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1).
• Measure and compute as -built quantities of all materials incorporated in the work and
items of work completed, and maintain an item record account.
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
• Monitor the contractor's compliance with airport operations to include coordination
with airport manager, hangar owners and airport users and with the Construction
Safety Phasing Plan (CSPP).
• Attend and participate in construction progress meetings.
• Coordinate the necessary construction staking/layout schedule as needed by the
Contractor.
• Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
2.5 Final Inspection and Documentation
The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, State
and FAA representatives to determine whether the project has reached substantial completion
and the work is in accordance with the plans and specifications. The Consultant will document
items found to be deficient.
The Consultant will prepare a punch list correspondence including the deficient items and will
forward this correspondence to the Contractor requiring correction of the items and request a
schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in
the Grant Closeout Report.
H:\HUTC\T51115241\0_T_Hangar\A_Project Management\HCD_Work_Order_No.3_Cnst_Admin_051718.docx
Bolan a M 5 pf .7,.-..
Once all of the punch list items have been completed to the satisfaction of the Sponsor, State and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This
certification will also be included in the Grant Closeout Report. Assemble documentation for the
project closeout report once the project is complete. This will include gathering all construction
documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in preparation for
closeout.
2.6 As -Built Plans
The project team will collaboratively assemble a set of as -built plans for the project. The as -built
plans will include field constructed conditions included as part of this Project including any field
surveying required to compute final quantities and the drawings will become record information.
The Consultant shall provide Owner with two (2) sets of reproducible "Record Drawings" in both
digital and hardcopy format.
2.7 Project Closeout
Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the
Sponsor for submittal at the conclusion of the project.
COMPENSATION:
The services described above in this proposal shall be completed on an LUMP SUM NOT TO EXCEED
basis of $ 54,553.00.
SCHEDULE:
We anticipate the work can be performed to the following schedule:
• Construction Administration: August, 2018—August, 2019
• Project Closeout: December, 2019
Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. If you find this proposal acceptable, please return to me a signed and dated copy of this
document.
Sincerely,
Bolton & Menk, Inc.
12p6w%ow,
Silas Parmar, P.E.
Project Manager
Enclosures:
• Fee Analysis
*************************************************************************************
H:\HUTC\T51115241\0_T_Hangar\A_Project Management\HCD_Work_Order_No.3_Cnst_Admin_051718.docx
Bo[l�r, a M � pf .7,.-..
I hereby accept the terms defined in this letter proposal.
Mr. Gary Forcier
Mayor
Mr. Matt Jaunich
City Administrator
Date
Date
H:\HUTC\T51115241\0_T_Hangar\A._Project Management\HCD_Work_Order_No.3_Cnst_ Admin_051718.docx
Bolton & MenGWVPequal opportunity employer.
�
�
2
§
LU
0
LU
LU
�
0
0
§
LU
§
�
§
(
\
§
)
\
F-
k
§
)
0
/
k
�
/
0
\
z
0
u
§
k
k
;
\
b
\a|
I==
2
2
J
3
®X
CC
0
0-
;
))
ae§
a
2
7ag§
§
,
o
o
{@}to
to
o
o
o
o
2
)
to
„ _
,_,
„
A 4
}\k
Eoo
;0
[
�
§
_
LA\
d
§
V
|!
/f
) |�
co
cc
)
k22o
`uo
)
-
m,
(
§(�\o
_
cc
I I
I gj5
ITM�)\k
{)
"IXT3l
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Project Award for 2018 Street Seal Coating Project (1-6/P18-06)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received three (3) bids (see attached bid tabulation) for the 2018 Street Seal Coating project. The apparent
low bid is from Pearson Bros. Inc. of Hanover, MN, in the amount of $186,216.80 (approximately 22.5% lower than
the final Engineer's Estimate). This bid appears to be responsive and appropriate. This project's total cost and
associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within
the City's proposed 2018 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and schedule. Please note that no formal hearing is
required prior to this project's potential award due to no special assessments being administered.
The necessary Resolution to award this project is attached. We recommend approving the provided Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 186,216.80
Total City Cost: $ 186,216.80 Funding Source: Infrastructure Maintenance Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14905
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 6/PROJECT NO. 18-06
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
2018 Street Seal Coating: Multiple City street segments to be determined; street surface seal
coat application by construction of bituminous material, aggregate, fog seal material and
appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Pearson Bros Inc of Hanover MN
Allied Blacktop Company of Maple Grove MN
Caldwell Asphalt Co Inc of Hawick MN
Bid Unit Price
$186,216.80 $1.54/SY
$211,610.00 $1.75/SY
$238,212.40 $1.97/SY
and whereas, it appears that Pearson Bros Inc of Hanover MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Pearson Bros, Inc of Hanover MN in the amount of $186,216.80 ($1.54/SY) in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 12th day of June, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
O
U
J
J
0
N
0
O W M
Ya�v`Oic
F
O
F
N�
c
t a L Y L
m
N
m
00
M
wx'-mv�
N
N
EA
U
Q aL+ Y N L
a) c+ N N
U
M
_
R 3
a
6e}
a
U
R
U
m
m
Go
O
E
J
J
O
O
N
a Z N o£
0
O
0
CO
O
O
CL
N p
O °1 to � O
Q N
D
O
O
Q
N
Efl
Co
r
0 OO
L) ` Z y
a m L m p to
m
m
r
N CD'£
N R04
Y j N 9
ifi
In
W
O M
R o M M p N
mz,or Dr- x-
W
U
T
W
U
M H
o a w
a
N
a
N
a o
o
m
o
m
N Z
m
G
U
J
Q
J
Q
00
`"
-
CO
M O
0 W
Lc)
Z v c
0
0
0
V
a
y oQN� o
o
m
CO
o
m
»
cc
co
Lc)
m o z c
N
O
c a E M
v
U
O Y R N R
W
CO
Wrm.
u
p
a o x >
a
a
Z
O N
N
£Cl)
o
0
OZ
Z_ O`
H
J
Q
J
Q
o o
N
0
q
Z= T-- N
d
0
O
0
v
N
N
H 0' tii
E
p
m
N
0
m
_ w~
a
`w
rn
N
U d
W
O
W
0)60-
=0LU
Z H
w
a
N
a
W H w
m
m
f� U CL
O J W
A111Ntln0
<
N
o
Z O
H Z a Z
O
m
N
W —
w
00Z
m
o
Cl)
QmH� W
llNn
D
N
J
T 0 C
C
T
T m Q
O
Z c
Ocn
o
Z aU
00
O
N
Z
o
U
_
to
o
w
LL O
m
p
O
NOI1dIN0830 W31I
LLI
a
a
z
m
co
z
o
U w
z
a
O
c9
z
o
p
m
�w
H
z
J
Q
0
J
Q
Q
p
�
H
ON W31I
ON 3NIl
HUTCHINSON CITY COUNCIL city of �—
Request for Board Action 7AL
Agenda Item: Approve Rescheduling of the August 14 City Council Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 6/12/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Our first meeting in August falls on August 14, which is Primary Election Day. State law does not allow public
meetings to take place between 6 p.m. and 8 p.m. on that day. Because of this, we're in need of rescheduling that
meeting. In 2016, we moved the meeting time up to 4 p.m. and conducted our business at that time. That is an option
or rescheduling it for another day is another option. If we move it to 4 p.m., I would limit the amount of public hearings
we have that night and look to do those after 5 p.m.
BOARD ACTION REQUESTED:
Approve Rescheduling of the August 14 City Council Meeting
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Library Board Meeting Minutes
April 23, 2018
Present: Steve Bailey, Gerry Grinde, Jack Sandberg, Mary Christensen, Julie Lofdahl, Carolyn Ulrich and Katy
Hiltner, Ex-Officio Excused: Kristine Leuze
Review and approve minutes from the March 26, 2018 meeting: Motion to approve Jack Sandberg, seconded
Gerry Grinde, approved
Old Business:
Program Reports:
Winter Reading Program Report: 274 people participated with 152 completing the program. This is a
completion rate of 62%. The number attending the dessert buffet was 79. The bonus book addition to the
program was successful. There were 202 entries for the Village Shop and 280 entries for the State Theatre.
Katy thanked the library board for the recommendation to add the bonus challenge books to the program.
One Book, One Community Author Event: 80 people attended the event. Presentation made for a very
enthralling event. HCVN filmed the presentation.
National Library Week:
Katy said it was her best National Library Week — a Minnesota author, David Housewright, presented his
program in the Carnegie portion of the library.
• Friends of Library Prize Drawings - Friend had a prize drawing for three tote bags with books and
coupons to shop from Friends table. The registration was 45 adults, 8 teens, and 42 children.
• Author Program with David Housewright - 30 people came to the afternoon presentation. He
started out with a rant and then delighted everyone.
PLS Strategic Plan (Head Librarian monthly report): Highlighted Goal Area = Lifelong Learning Support
• story hours
• school tours, collection development
• variety of programs for all ages: Lego Club, teen programs, author programs, book club support,
• future: film events, computer programs, arts and crafts
Lifelong Learning Support is a continual growth area for the library
New Business:
Upcoming Library Programs:
• Family Story Hours
o Rescheduled origami program — April 30th for younger kids
o Mankato Symphony— May 215Y Program for children to see instruments. The symphony
approached the library. They have a grant to bring four musicians to libraries to perform for
the children. The Hutchinson Library program will be held on the second floor. All ages
welcome to attend.
o Teen MakerSpace — This program has been a success - Bad Art in March (though it was
pretty good, Blackout Poetry in April, and Friendship Bracelets in May
MN Writes MN Reads Contest - A new program where people can publish their own books. It's a
neat way to support writers in Minnesota.
SAMMIE/Prairielands Grant — Rachelle received $100 to purchase a grand prize for the teen
summer reading program. She will probably purchase a digital item. Jack is on Prairieland Board. He
mentioned that Prairieland's 2020 vision is to come up with new topic that can benefit all libraries.
The Prairielands Board is looking for something that extends beyond the current teen focus.
Book Suggestions for One Book, One Community - Katy was wondering if the Board would like
fiction or nonfiction. Most prefer nonfiction. Committee is looking for suggested titles. The
committee would like to get a Minnesota or regional author so it is within budget to ask them to
come for an author visit.
Schedule May meeting — Because of Memorial Day, next meeting is Monday, May 21, 2018
Other -
PLS Meeting Update from Jack -
• The 2017 financial audit came out good. The telecommunication changes reduced grant and as
the billings went down. Payroll is now 47% of total budget. Total staff is 43. The Willmar Head
Librarian resigned. This is a hard position to fill. Many people do not want to move outstate.
• March MN Library Legislative Day update - in 2019 much higher probability to revisit formula to
divide funds to libraries. Now it is better for big cities. Hope to revise to be better for outstate
libraries. Want to make sure excess money in an account stays for libraries and does not go to
schools. Rep. Urdahl sponsored bill to keep funds for libraries.
• PLS Electronic Meetings - PLS is looking at allowing meetings electronically if there is a
snowstorm — it's a big deal for PLS as members come from all over the region.
Library Phone System - phone is now under the City umbrella. Katy said she really, really
appreciates the new system and the phone company did a great job installing with all the roadblocks
of an old building.
Self -publishing Books - Question was asked if this was a good way to get a book published. Katy
said that this would be the last choice for her. It would be okay if you are publishing for family and
friends, but would be harder if you wanted to sell books. Publishers can help with all aspects of the
publishing process and there are different tiers of options and costs. Jack had asked the question as
there was a possible scam with someone who put together an open source book and then sold it as
a print book.
Mary - City is joining McLeod County Historical Partners (MCHP). Bayley Schluter of MCHP will be
working with the City in writing grants. The city is looking at a grant for updates to the library
building. Possible projects include the public bathroom or the cornice that needs painting.
Library Buzz— What Have You Been Reading/Watching?
Jack: Father Brown series and book of old sermons
Katy: fluffy stuff
Gerry: Has read 690 pages of 1700 pages of Grant— it's a good book and well written but
exhausting (need better editor). Gene Edward Smith wrote another book on Grant and is a
better writer.
Carolyn: read nine books including The Indigo Girl, Plum Tea Crazy, The Letterbook of Eliza Lucas
Pinckney, Brave Companions, and The Pyramid of Mud
Mary: The Woman in Cabin 10 - Ruth Ware mystery, good read
Mary was given an old book of McLeod County that has 1800 people in it. It's a big book!
Steve: A William Kent Krueger book and Beautiful and the Damned by F. Scott Fitzgerald
Next meeting: Monday, May 21, 2018 @ 4:30 p.m. (note change in date due to Memorial Day)
March 2018 Donations
Friends of Library (reimbursement for 2017 DVDs/Audiobooks) $5,413.69
Meeting adjourned at 5:31 pm
