01-17-2018 HUCM Special Meeting 3:00 pmMINUTES
Special Meeting — Hutchinson Utilities Commission
Wednesday, January 17, 2018
Call to order — 3:00 p.m.
President Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Mark Girard; Commissioner Robert
Wendorff; Commissioner Don Martinez; General Manager Jeremy Carter.
Others present: Randy Blake, John Webster, Jared Martig and Angie Radke.
The purpose of the special meeting is to approve advertising for bids of concrete cutting
and generator foundation work on units 6 & 7 and to approve the Engineering Agreement
with HDR for the Cooling Tower Piping Project.
GM Carter communicated with new units 6 & 7, there is much planning and prep work
that needs to be done before the new units are installed. The old units 6 & 7 had certain
foundation heights and widths, however with the upcoming installation of the new
generating units foundation work needs to be completed to meet the new specifications
and dimensions of the units. Staff is anticipating that work to be over $100k so a formal
bidding process needs to occur. Staff is looking for commission approval to allow
advertising for bids. Mr. Blake has contacted several contractors in advance to let them
know of the project. With a bid closing date of February 12, this will be enough time to
receive bids and allow staff and HDR about a week to review the proposals. After the
review of bids, an additional meeting to approve the contractor will be requested. Mr.
Blake added there is a lot of discussion and prep work that needs to be done to build the
foundation back up to specs and make a smooth finished grade. Mr. Blake also added
the engines will ship this summer.
Commissioner Wendorff inquired how long will it take to prepare the foundations. Mr.
Blake replied about 2 months. In the meantime, the piping needs to be worked on.
Currently the piping is 16 inches and needs to be sized to 20 inches to accommodate the
increased capacity needs of the new units. This has always been a project to work on
and has been in the 5 -year CIP plan in the past.
Commissioner Hanson inquired if this was budgeted for in Mr. Booty's numbers.
GM Carter replied piping has always been on the CIP list, these are all planned costs that
were factored into the overall cost of the project. Concrete work was also planned work
and part of the overall cost of the project. This project was going to be part of the original
RFP's for mechanical and civil work but was broken out ahead of time to ensure the
foundations are ready to go for engine installation.
After more discussion, a motion was made by Commissioner Girard, seconded by
Commissioner Hanson to approve Advertising for bids of concrete cutting and generator
foundation work on units 6 & 7.
GM Carter presented the need for approval of the Engineering Agreement with HDR for
the Cooling Tower Piping Project. Cooling water system updates have been a part of
management discussions and on the radar of HUC's on-going capital improvement
projects for several years. This is a normal capital improvement that needs to me moved
up now since we have 2 new units coming in. With HDR currently being the engineering
firm charged with the overall generation project and has worked with HUC over the years,
HDR is best positioned to provide these services.
Commissioner Girard inquired about the cost. Mr. Blake communicated low end is $250k
high end is $350k.
After more discussion, a motion was made by Commissioner Martinez, seconded by
Commissioner Wendorff to approve the Engineering Agreement with HDR for the Cooling
Tower Piping Project.
There being no further business, a motion was made by Commissioner Hanson,
seconded by Commissioner Martinez to adjourn the meeting at 3:17 p.m. Motion was
unanimously carried.
ark Girard, Secretary
ATTEST:
Monty Moi ow, President