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cp02-27-2018C CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 1 11 Hassan SLrect SE Rutchinson_ MN 55354-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A RESCHEDULED SPECIAL CITY COUNCIL WORKSHOP Tuesday, February 27, 2018 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council had called a special workshop meeting for Tuesday, February 13, 2018, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose- • Review State Trunk Highway 15/Main Street Downtown Geometric Layout This workshop has been cancelled and rescheduled for Tuesday, February 27, 2018, at 4:30 p.m. in the Council Chambers at the Ilutchinson City Center, 1 1 1 Hassan Street SE, Hutchinson. Minnesota. DATED: February 2, 2018 POSTED: City Center C Matthe aunich, City Adm' 'strator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 27, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Bethlehem United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14857 — Resolution Accepting Donation from Russell and Lorraine Erickson for Law Enforcement Memorial Park Fund PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will -be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — stateyour name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 13, 2018 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14858 — Resolution Approving Disposal of Park and Recreation Department Surplus Property (Small Equipment) (b) Consideration for Approval of Resolution No. 14859 — Resolution Authorizing Disabled Deferral of Special Assessments (c) Consideration for Approval of Resolution No. 14860 — Resolution Authorizing Transfers to Fund the Hutchinson Enterprise Center Construction Costs (d) Consideration for Approval of Resolution No. 14861 — Resolution Ratifying an Interfund Loan for Advance of Certain Costs in Connection with Tax Increment Financing District No. 4-18 CITY COUNCIL AGENDA FEBRUARY 27, 2018 (e) Consideration for Approval of Resolution No. 14862 - Resolution Relating to Parking Restrictions on Century Avenue SE (f) Consideration for Approval of Authorization for Inter -fund Loans for Construction of the Hutchinson Enterprise Center 1. Resolution No. 14863 — Resolution Authorizing An Interfund Loan for Advance of Certain Costs in Connection With Tax Increment Financing District No. 4-19 2. Resolution No. 14864 — Resolution Authorizing An Interfund Loan From the Economic Development Loan Fund to the Hutchinson Enterprise Center Fund (g) Consideration for Approval of Purchase Order for Topography Surveying and Global Positioning System Equipment (h) Consideration for Approval of Issuing Short Term Gambling License to Crow River Habitat for Humanity on April 13, 2018 (i) Consideration for Approval of Issuing Short Term Gambling License to Rotary Foundation on April 20, 2018 (j) Consideration for Approval of Premises Permit Renewal for Hutchinson Hockey Association at Crow River Golf Club (k) Appointment of Tinea Graham to Public Arts Commission to August 2020 (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. REVIEW OF STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT GEOMETRIC LAYOUT (LETTING NO. 1, PROJECT NO. 20-01) MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF PROPOSED SIDEWALK POLICY UPDATE 10. REVIEW OF THE PROPOSED CENTURY AVENUE SE RECONSTRUCTION PROJECT CONSTRUCTION PHASING PLAN 11. UPDATE ON RIVERSONG MUSIC FESTIVAL — PAT MAY 12. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL REPORT 13. PLANNING AND ZONING DEPARTMENT ANNUAL REPORT UNFINISHED BUSINESS 14. APPROVE/DENY ACCEPTANCE OF MASTER FACILITIES PLAN REPORT 2 CITY COUNCIL AGENDA FEBRUARY 27, 2018 NEW BUSINESS 15. APPROVE/DENY ORDINANCE NO. 18-781 - AN ORDINANCE APPROVING CHARTER COMMISSION RECOMMENDATION FOR CITY CHARTER REVISIONS 16. APPROVE/DENY HIRING GRANT WRITER FOR HISTORIC GRAFFITI PROJECT 17. APPROVE/DENY SETTING STRATEGIC PLANNING SESSION FOR MARCH 16 AND 17, 2018 GOVERNANCE (T e purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Snow Removal and Ice Control Report for October 2017 Thru January 2018 b) Motor Vehicle Department 2017 Year End Review �c) City of Hutchinson Financial Report and Investment Report for January 2018 d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2018 MISCELLANEOUS 19. STAFF UPDATES 20. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 14857 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Russell & Lorraine Erickson $100.00 2/8/2018 WHEREAS, such donation has been contributed to the Hutchinson Police department as a donation to the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 27th day of February 2018. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 13, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by cittyy staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, input from constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted that it has been requested to have a discussion on public art and a request by the Public Arts Commission. Council Member Cook suggested discussing this item under Communications or New Business or at a time after Greg Jodzio, a Public Arts Commission member, arrives. Motion by Christensen, second by Cook, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Due to the absence of a pastor, Mayor Forcier held a moment of silence. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 23, 2018 (b) Summary of City Administrator Performance Review of January 23, 2018 Council Member Cook noted that under Item 13 from the last regular meeting, a correction needs to be made that the grant for the 2nd Avenue SE Bridge is state dollars and not federal dollars. Motion by Cook, second by Lofdahl, to approve the minutes with the correction noted. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES FEBRUARY 13, 2018 (a) Consideration for Approval of Supplemental Agreement No. 1— Letting No. 3, Project No. 18-03(2 nd Avenue SE Water Main Relocation) (b) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. 2018 LIFT STATION IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 18-13) (a) Resolution No. 14854 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14855 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that this project is for wastewater lift station improvements at the Otter Lake area location. This project will be publicly bid and funded by the City's wastewater utility so no bonding proceeds or special assessments will be required. The improvements will include rehabilitation and upgrades to the lift station by construction of controls equipment/panel, wastewater pipe installation, structural modifications, site improvements and appurtenances. Tim Gratke, Wastewater Supervisor, presented before the Council. Mr. Gratke provided more details on the project. The project is estimated at approximately $200,000. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14854 and 14855. Council Member Cook noted that on Resolution No. 14854 Item No. 5 needs to be revised regarding reimbursement. Staff noted that the Resolution will be revised before signing. Motion carried unanimously. NIlVIUNICATIONS RE UESTS AND PETITIONS purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. FIRE DEPARTMENT ANNUAL REPORT Fire Chief Mike Schumann presented before the Council. Chief Schumann provided an annual report for 2017. Contents of the report included, among other things, goals and cNO tives, officers, roster, activities and events, ceremonies, operational data, emergency calls, safety, training update and events, equipment and staffing issues. Council Member Cook suggested adding the department's insurance rating to the report as well as the percentage of fires that are confined to the room of origin. 10. REVIEW OF HUTCHINSON LAKES/RIVER BASIN IMPROVEMENT STUDY John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson noted that staff has been working with BARR Engineering to analyze and assess the existing conditions of Hutchinson's public waters. The efforts include surveying the entire water body above the dam to where the river discharges to the lake west of the city. Data collected included depths, extent of vegetation growth and types, depth of sediment and its chemistry 2 CITY COUNCIL MINUTES FEBRUARY 13, 2018 and a historical review of information related to the water bodies. The collection of the information along with the results and recommendations were assembled to produce the report "Hutchinson Lakes/River Basin Improvement Study". Mr. Paulson provided an overview of the study. The water bodies included in the study were Campbell and Otter Lakes, South Fork Crow River, and Rock Riffle Dam. Mr. Paulson reviewed the investigation/evaluation information of the dam, bathymetry/vegetation and sediment sampling. Mr. Paulson then provided an overview from the report of the results from the dam, bathymetry/vegetation and sediment. Recommendations from the report included the following: 1. Dam — continue to monitor dam and pool elevations — no modifications to dam needed; 2. Sediment Removal & Management — removal by dredging with mechanical or hydraulic; 3. Habitat/Water Quality Improvements — sediment & nutrient source reduction, public education, implementing BMPs including land use BMPs, implementing shoreline restoration projects, disconnecting drainage and runoff from impervious; financial support may be available for implementing these protective measures and water quality tools. 10B. PUBLIC ARTS DISCUSSION Council Member Cook noted that at previous meetings the Public Arts Commission discussed adding a sculpture stroll at Ridgewater College. Cook noted that at the January meeting a partner had come forward that had indicated that they would join with the Public Arts Commission on this project and install the pads for the sculptures. Since the stroll would not be on city -owned property a written agreement will be needed and there are also some issues with the Century Avenue project scheduled for this year. Council Member Cook noted that the recommendation is to add a pad this year along the trail somewhere in the Ridgewater College area. Matt Jaunich noted concerns with no agreement in place with Ridgewater College at this point and that would need to be done before anything progresses. The stroll is proposed to be placed along Century Avenue along the trail. Mayor Forcier noted he would like to see the agreement completed with Ridgewater College first before things are considered further. Council Member Cook suggested holding a workshop with the Public Arts Commission to discuss the sculpture stroll program and other projects. Perhaps a discussion of the Main Street/Franklin Street mural description could be included in a workshop. Mr. Jaunich noted that perhaps a workshop could be scheduled in March. He will bring that forth at the next Council meeting. Greg Jodzio, Public Arts Commission, 540 Main Street, presented before the Council. Mr. Jodzio noted that there is not much art on the south end of Hutchinson and he proposes that discussions be held to consider where more art can be added. He thinks a workshop between the PAC and the Council would be very beneficial. 11. DISCUSSION OF CHARTER COMMISSION RECOMMENDATION FOR CITY CHARTER REVISIONS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Charter Commission met in November and January to discussion potential Charter revisions. Revisions were discussed due to a legislative change related to when special elections can be held. The Charter Commission voted in favor of Charter revisions to various sections of the Charter which basically allow for special elections to be held on the earliest date allowed under Minnesota law and in compliance with the dates established by the legislature. The Charter Commission is recommending that these Charter revisions be adopted by ordinance, however because there are multiple sections of the Charter Mr. Sebora is inquiring whether CITY COUNCIL MINUTES FEBRUARY 13, 2018 or not these changes can be considered with one ordinance or an ordinance for each section. The Council noted that they have no issues with the proposed revisions and one ordinance to consider them would be fine. Council Member Cook suggested that the next time the Charter Commission meets perhaps they could consider changes to the sections of the Charter that only require two weeks' notice of elections especially since the Council vacancy section requires a 30 day notice for an election. Mr. Sebora noted he will add that as an agenda for a future Charter Commission meeting. He then noted that the Charter Commission will forward to the Council a formal recommendation and an ordinance will be drafted with the proposed revisions. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14853 — A RESOLUTION DEFINING THE HUTCHINSON UTILITIES COMMISSION'S ANNUAL CONTRIBUTION TO THE CITY OF HUTCHINSON IN LIEU OF TAXES Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a subcommittee met late last year and again early this year regarding the Payment in Lieu of Taxes from HUC to the City. The proposed budgetary impact, approximately $200,000 in 2018, has already been included in the 2018 budget. The new arrangement adjusts the PILOT payment from 2.75% of the total operating revenue to 4.5% of each divisions' revenue over a three-year period. The agreement also includes a floor and ceiling for future years and phases out the energy tree and street lighting payments. The resolution presented tonight was approved by the HUC Board at their January 31, 2018, board meeting. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14853. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 14856 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2ND AVENUE SE BRIDGE REPLACEMENT PROJECT (LETTING NO. 2, PROJECT NO. 18-02) John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that two bids were received for this project with the low bid coming in the amount of $999,789.00 from Structural Specialties Inc. This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2018 Infrastructure Improvement Program. Also, the City is currently finalizing the Local Bridge Replacement Program funding agreement (approximately $400,000 grant) and anticipates bringing that to the Council in the near future. This project's construction is scheduled to occur between June 4 and August 31, 2018. Motion by Czmowski, second by Christensen, to approve Resolution No. 14856. Motion carried unanimously. 14. APPROVE/DENY RESETTING COUNCIL WORKSHOP FOR FEBRUARY 27, 2018, AT 4:30 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT GEOMETRIC LAYOUT Matt Jaunich noted that originally this workshop had been scheduled for tonight, but due to an unscheduled surgery of the City Engineer, staff is proposing to reset this to February 27, 2018. The public hearing for this project has also been re -set to February 27, 2018. .19 CITY COUNCIL MINUTES FEBRUARY 13, 2018 Motion by Cook, second by Lofdahl, to reset Council workshop for February 27, 2018, at 4:30 p.m. to review State Trunk Highway 15 Downtown Reconstruction Project Geometric Layout. Motion carried unanimously. GOVERNANCE (Thepurpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Library Board Minutes from November 27, 2017 b) Parks, Recreation, Community Education Board Minutes from December 4, 2017, and February 5, 2018 MISCELLANEOUS 16. STAFF UPDATES John Olson — Mr. Olson noted that last week he received a phone call from a gentleman that landed at the municipal airport when a tire on his airplane blew. The gentleman also called ASI and Tim Miller, a tenant of the airport. The next morning when the gentleman arrived at the airport, the airplane was in the hangar warming up and the tire had been replaced. The gentleman is an airport commissioner in Hawley and sent a very complimentary letter to the Hutchinson Airport Commission on the service he received at the municipal airport. Matt Jaunich — Mr. Jaunich noted that City offices will be closed February 19th for Presidents' Day; He mentioned that a strategic planning session is being considered for a Friday/Saturday; He also noted that February 22. the Chamber's Business After Hours will be held at the new enterprise center from 4:00-6:00 pm. Motion by Cook, second by Christensen, to set public meeting for February 22, 2018, from 4:00 — 6:00 p.m. to attend Business After Hours at Hutchinson Enterprise Center. He also noted that a meeting is scheduled for March 8, 2018, from 5:00-6:30 p.m. at the Lester Prairie City Hall to discuss paving of the Dakota Trail. 17. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke about a community, build project this spring for playground equipment installation at Roberts Park. In addition, discussions are being held about improvements to the tennis courts at Park Elementary and the high school. Cook spoke about putting a policy in place for acceptance of gifts from vendors. Mr. Jaunich noted that legislative changes were made this past session that will make this an easier task. Cook also spoke about a LMC Conference that he and Council Member Lofdahl attended in January. Crisis communication plans were discussed and the necessity of them for cities. Council Member Cook also spoke about the importance of workforce housing and affordable housing. Mr. Jaunich noted that the HRA is giving their annual update at the next Council meeting and hopefully Jean Ward, the executive director, will be able to provide more information on this topic. John Lofdahl — Council Member Lofdahl provided an update from the Friends of Luce Line Trail. He noted that the final connection will be paved by Winsted Airport; Council Member Lofdahl also noted that a follow up meeting was held on the Depot Graffiti project and it was decided that a grant will be applied for to conduct a study on preserving,/saving the graffiti — the City will requested to partner with some funding and this item will be before the Council for consideration- Council Member Lofdahl also noted that the CGMC Legislative Action Day is March 14'' which he plans on attending and the LMC Legislative 5 CITY COUNCIL MINUTES FEBRUARY 13, 2018 Action Day is March 21St & 22na Mary Christensen — Council Member Christensen noted that the Council attended the Skilled Workforce Development Summit at the Hutchinson High School last week. Council Member Christensen commented on how impressive the new academic wing and technology area of the school are. Gary Forcier — Mayor Forcier noted that Tinea Graham is interested in serving on the Public Arts Commission. Ms. Graham has served previously and would like to serve again. She will be appointed at the next meeting. Mayor Forcier complimented the public works department on snow removal services this season. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:20 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Consideration approving disposal of surplus property (Resolution #14858). Department: Parks LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Randy Carter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Parks Dept. department has surplus property no longer needed for municipal operations as described: For sale at auction: 1. 2004 Isuzu Flatbed Truck (vin # JALC41314X47012845) 2. 1997 Ford F150 4x4 (vin # 1 FTDX18W4VKB97259) 3. 2001 Dodge 3/4 4x4 Truck (vin # 1 B7KF23Z51 J580046) 4. 2001 Ford Windstar Van (vin # 2FMZA50491131380420) 5. 2004 Ford Ranger Truck ( vin # 1 FTYR1 OW 4AP86529) This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through Fahey Sales at an upcoming auction. Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951). Adopted by the City Council this 27th day of February, 2018 BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution #14858. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14858 RESOLUTION APPROVING DISPOSAL OF PARKS AND REC DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Items to be sold at auction through Fahey Sales. 1. 1. 2004 Isuzu Flatbed Truck (vin #JALC413 14X47012845) 2. 2. 1997 Ford F150 4x4 (vin # 1FTDX18W4VKB97259) 3. 3. 2001 Dodge 3/4 4x4 Truck (vin#1137KF23Z5IJ580046) 4. 4. 2001 Ford Windstar Van (vin#2FMZA50491BB80420) 5. 5. 2004 Ford Ranger Truck ( vin # 1FTYRIOU14AP86529) Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951). Adopted by the City Council this 27th day of February, 2018 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Resolution 14859 Authorizing Disabled Deferral of Special Assessment Department: Finance LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: State statute and city resolution #14707 allow for the deferral of special assessments on homestead property owned by a senior citizen (65 years or older), a person on disability as defined by the Social Security Administration, or for a member of the National Guard or military reserves in active service, for whom it would be a hardship to make payments. Resolution #14859 seeks authorization to defer the special assessment for the property located at 704 & 706 Milwaukee Ave SW. The homeowner has applied for the disability deferral and meets the low income guideline and asset limitation as set forth in resolution #14707 (attached). This assessment is related to the 2016 pavement management project with the assessment repayment originally set for the 10 year period of 2017-2026. This resolution will defer the balance of the remaining 8 years of repayment anticipated for 2019-2026. City staff has reviewed the submitted application and tax documents and recommend deferral. If authorized, the assessment will remain in deferred status until any one of the following occur: 1. The owner dies and the spouse is not otherwise qualified; 2. The property or any part thereof is sold, transferred, or subdivided; 3. The property should lose its homestead status; or 4. If for any reason the City determines that there would be no hardship to require immediate or partial payment BOARD ACTION REQUESTED: Authorize the senior deferral of special assessment at 704 & 706 Milwaukee Ave SW per resolution 14707. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO 14859 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following property can be certified as deferred due to hardship for the senior citizen or disabled person as outlined by state statute, city ordinance, and city resolution 14707. Property Description Block 8 South Half City of Hutchinson Lot 10 AND Lot E 37.85' of S 132' of Lot 88 Owner Mona Wehde & Ruth Thompson 704 Milwaukee Ave SW AND 706 Milwaukee Ave SW Hutchinson, MN 55350 THAT, the following assessment roll shall be deferred under the above guidelines: City and County Roll: #5113 Amounts: $2,445.31 (704 Milwaukee), $1,791.97 (706 Milwaukee) - $4,237.28 TOTAL 2016 Project and assessment Interest rate of 2.71% Adopted by the City Council on this 27th day of February 2018. Gary T. Forcier, Mayor ATTESTED: Matthew Jaunich, City Administrator CITY OF HUTCHINSON MN RESOLUTION NO. 14707 AMENDING RESOLUTION NO. 14628 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the 'rational Guard or military reserves in active service. for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms whiz]) can be obtained from the City Administrator's ofTice, and WHEREAS, the home ownerii-enter can make application for reduced refuse rate on forms which can be obtained from the City Administrator`s office - NOW THEREFORE.... the City Council has established the following income guidelines, asset limitations, and verification requirements for applications for deferred assessments and. or reduced refuse rates: 'ro be granted to person(s) with a low income of $24,750.00 per year for one person and $28,250.00 per year for a married couple, joint tenants or tenants in common. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. Deferred assessments andior reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ: and B. Minnesota Property Tax Refund Form M- I PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced cliarges. 4. The right of deferment is automatically terminated if A. The owner dies and the spouse is not otherwise qualified: 13. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If f'oi any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 25"' day of April, 2017. A FTEs -r: Matthew .launic Ity Administrator Gary Fnrcier. M or HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Resolution 14860 Transfers to Fund the Hutchinson Enterprise Center construction costs Department: Finance LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This resolution identifies the following transfers of monies for the 2017 fiscal year, as recommended by the Hutchinson EDA Board, to fund the remaining costs of the newly constructed Hutchinson Enterprise Center: 1) $297,098 from the Minnesota Investment Loan fund. This amount includes $33,505 from an inter-fund loan agreement that is also on the 2/27/18 agenda 2) $27,502 from the EDA Developmental fund. This is a fund whose purpose was to assist with land development within the City which has had no activity since 2008. Since there is no remaining purpose for these funds, we are recommending the closure of the fund with remaining monies used to fund the Hutchinson Enterprise Center. 3) $190,600 from the 2004 G.O. Tax Increment Refunding Debt fund (Shopko TIF District #4-5). 4) $129,400 from the Hutchinson Enterprise TIF District #4-17. These are funds from the inter-fund loan agreement approved by Council on 8/23/2016 for the purpose of funding site improvements related to the Enterprise Center. In 2016, we funded other monies toward the project as follows: $493,000 from the Minnesota Investment Loan fund $250,000 from the Community Improvement fund, as approved by City Council resolution #14086 Other funding received in 2017 includes: $763,750 from the DEED grant $ 3,200 from a U of M grant procured by John Paulson $310,000 from an inter-fund loan from the Economic Development Loan fund (2/27/18 agenda item) Total funding of the Hutchinson Enterprise Center: $2,464,550 BOARD ACTION REQUESTED: Approve fund transfers per Resolution 14860. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14860 TRANSFERRING FROM THE MIF LOAN FUNDS, EDA DEVELOPMENTAL FUND AND THE 2004 G.O. TAX INCREMENT REFUNDING DEBT FUND TO THE HUTCHINSON ENTERPRISE CENTER FUND FOR THE PURPOSE OF FUNDING THE 2017 CONSTRUCTION COSTS OF THE HUTCHINSON ENTEPRISE CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT, $297,098 is hereby transferred from the MIF Loan funds to the Hutchinson Enterprise Center fund. THAT, $27,502 is hereby transferred from the EDA Developmental fund to the Hutchinson Enterprise Center fund. THAT, $190,600 is hereby transferred from the 2004 G.O. Tax Increment Refunding Debt fund to the Hutchinson Enterprise Center fund. THAT, $129,400 is hereby transferred from the Hutchinson Enterprise TIF District #4-17 fund to the Hutchinson Enterprise Center fund. THAT, said transfers are hereby effective and apply to the 2017 fiscal year. Adopted by the City Council this 27th day of February 2018. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL 0�4-f AFQ� Request for Board Action 7AL =-a Resolution #14861 Ratifying an Interfund Loan for Advance of Certain Costs in Agenda Item: Connection with Tax Increment Financing District No. 4-18 Department: Finance LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This interfund loan (up to $10,000) is necessary to properly account for legal and financial advisory costs incurred in establishing the Tax Increment District #4-18 for development of Highfield Apartments. The interfund loan will be repaid as tax incremental revenue is received. We anticipate 2019 to be the first year that we receive incremental revenue for this TIF district. Tax Increment District #4-8 is the lending fund and has a sufficient cash balance to extend this interfund loan. BOARD ACTION REQUESTED: Approve resolution #14861. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Council member CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA introduced the following resolution and moved its adoption: RESOLUTION NO. 14861 RESOLUTION RATIFYING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 4-18. BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Back rg ound. 1.01. The City has heretofore approved the establishment of Tax Increment Financing District No. 4-18 (the "TIF District") within Development District No. 4 (the "Project"), and has adopted a Tax Increment Financing Plan (the "TIF Plan") for the purpose of financing certain improvements within the Project. 1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of land/building acquisition, site improvements/preparation, other public improvements, interest and administrative costs (collectively, the "Qualified Costs"), which costs have been financed on a temporary basis from City funds available for such purposes. 1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan money from the City's general fund or any other fund from which such advances may be legally authorized, in order to finance the Qualified Costs. 1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from the TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan"). Section 2. Terms of Interfund Loan. 2.01. The City hereby authorizes the advance of up to $10,000 from the Agusta Homes Tax Increment District No. 4-8 fund or so much thereof as may be paid as Qualified Costs. The City shall reimbursed itself for a portion of such advances from Available Tax Increment (defined below) together with interest at the rate of 2%, which does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche. 2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid annually as of December 31 of each year (the "Payment Date"), commencing on the first Payment Date on which the Authority has Available Tax Increment (defined below), or on any other dates determined by the City Administrator, through the date of last receipt of tax increment from the TIF District. 2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to 469.1799, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds, notes or contracts secured in whole or in part with Available Tax Increment, and are on parity with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. The City may amend the terms of this Interfund Loan at any time by resolution of the City Council, including a determination to forgive the outstanding principal amount and accrued interest to the extent permissible under law. Section 3. Effective Date. The Council hereby ratifies that this Interfund Loan was effective as of January 1, 2017. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: February 27, 2018 ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator (Seal) RESOLUTION NO. 14862 RESOLUTION RELATING TO PARKING RESTRICTIONS S.P. 133-125-002 FROM STATION 0+70 TO STATION 33+79 (CENTURY AVENUE SE) IN THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, this resolution was passed this 27th day of February 2018 by the City of Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City". WITNESSETH: WHEREAS, the "City", has planned the improvement of Century Avenue SE, State Aid Route No. 125 from State Trunk Highway 15 to Jefferson Avenue SE in the City of Hutchinson, Minnesota; and WHEREAS, the "City' will be expending Federal Aid Funds on the improvements of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the "City' shall ban the parking of motor vehicles on both sides of Century Avenue SE from Station 0+70 to Station 17+66 at all times. THAT, the "City' shall ban the parking of motor vehicles on the north side of Century Avenue SE from Station 17+66 to Station 33+79 at all times. Adopted by the Hutchinson City Council this 27th day of February 2018. Gary Forcier, Mayor Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=q­f AFQ� Request for Board Action 7AL =-a Agenda Item: Authorization for Inter -fund Loans for construction of the Hutchinson Enterprise Department: EDA LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: To cover the costs of construction of the Hutchinson Enterprise Center, staff is requesting City Council authorization to: 1. Transfer up to $35,000 from the Development TIF District No. 4-5 (SHOPKO District) fund to the Minnesota Investment Fund (MIF) Loan Fund, and; 2. Transfer up to $310,000 from the Economic Development Loan Fund to the Hutchinson Enterprise Center Fund. These transfers have been reviewed by the Hutchinson EDA Board of Directors and they are recommending approval. EDA staff will be on hand at the February 27, 2018 City Council meeting to answer any questions that may arise. In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of the two attached resolutions. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Council member CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA introduced the following resolution and moved its adoption: RESOLUTION NO. 14863 RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 4-19. BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Background. 1.01. The City has approved the establishment of Tax Increment Financing District No. 4-19 (the "TIF District") within Development District No. 4 (the "Project Area"), and has adopted a Tax Increment Financing Plan (the "TIF Plan") for the purpose of financing certain improvements within the Project Area. 1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site improvements/preparation, interest, and administrative costs (collectively, the "Qualified Costs"), which costs may be financed on a temporary basis from City funds available for such purposes. 1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan money from the City's general fund or any other fund from which such advances may be legally authorized, in order to finance the Qualified Costs. 1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from the TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan"). Section 2. Tenns of Interfund Loan. 2.01. The City hereby authorizes the advance of up to $20,000 from the Development District 5 (SHOPKO District) fund or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself for such advances from Available Tax Increment (defined below) together with interest at the rate of 2%, which does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche. 2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid annually on each December 31 (each a "Payment Date"), commencing on the first Payment Date on which the City has Available Tax Increment (defined below), or on any other dates determined by the City Administrator, through the date of last receipt of tax increment from the TIF District. 2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to 469.1794, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds, notes, or contracts secured in whole or in part with Available Tax Increment, and are on parity with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. Before the latest decertification of any tax increment financing district from which the interfund loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of the City Council, including a determination to forgive the outstanding principal amount and accrued interest to the extent permissible under law. Section 3. Effective Date. This resolution is effective upon the date of its approval. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: February 27, 2018 Gary Forcier, Mayor (Seal) ATTEST: Matt Jaunich, City Administrator Council member CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA introduced the following resolution and moved its adoption: RESOLUTION NO. 14864 RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE ECONOMIC DEVELOPMENT LOAN FUND TO THE HUTCHINSON ENTERPRISE CENTER FUND BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Background. 1.01. The City has approved the construction of the Hutchinson Enterprise Center. 1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site improvements/preparation, interest, administrative costs, and various project costs associated with construction of the Hutchinson Enterprise Center (collectively, the "Qualified Costs"), which costs may be financed on a temporary basis from City funds available for such purposes. 1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan money from the City's general fund or any other fund from which such advances may be legally authorized, in order to finance the Qualified Costs. 1.04. The City intends to reimburse Qualified Costs from (A) future rent payments made to the Hutchinson Enterprise Center and, (B) from tax increments derived from TIF District 4-17 (Hutchinson Enterprise Center TIF District) in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan"). Section 2. Terms of Interfund Loan. 2.01. The City hereby authorizes the transfer of up to $310,000 from the Economic Development Loan Fund to the Hutchinson Enterprise Center Fund. The City shall reimburse the Economic Development Loan Fund for the principle amount with an interest rate of 2% which does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on the principal amount from the date of the transfer. 2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid annually on each December 31 (each a "Payment Date"), commencing on December 31, 2018. 2.03. Payments on this Interfund Loan are payable solely from (A) future rent payments made to the Hutchinson Enterprise Center and, (B) "Available Tax Increment," which shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to 469.1794, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds, notes, or contracts secured in whole or in part with Available Tax Increment, and are on parity with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from (A) future rent payments made to the Hutchinson Enterprise Center and, (B) Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. Before the latest decertification of any tax increment financing district from which the interfund loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of the City Council, including a determination to forgive the outstanding principal amount and accrued interest to the extent permissible under law. Section 3. Effective Date. This resolution is effective upon the date of its approval. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: February 27, 2018 Gary Forcier, Mayor (Seal) ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Purchase Order for Topography Surveying and GPS Equipment Department: PW/Eng LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per City Information Technology and Engineering staffs' review, please see the attached purchase order for the necessary topography surveying and global positioning system (GPS) equipment. Please note that this equipment is crucial in delivering several accuracy dependent functions as we deliver improvement projects and inventory infrastructure assets. BOARD ACTION REQUESTED: Purchase Order approval Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 67,399.60 Total City Cost: $ 67,399.60 Funding Source: Infrastructure Mapping/Planning Funds Remaining Cost: $ 0.00 Funding Source: VENDOR: Frontier Precision Inc 2852 7th St N St Cloud MN 56303 320-6546511 Contact: Weston Schneider westons frontier recision_com Ouote Number: 20469 PURCHASE ORDER N° 01971 Oty of Date: 02/1312018 0-7 7ALO Department Engineering 111 Hassan Street SE Hutchinson, Minnesota 55350-2522 Account (320) 587-5151 SHIP TO: Hutchinson City Center Attn' Chad Muchow 111 Hassan St SE Hutchinson MN 55350 320-583-3821 cmuchow@ci_ hutchinson. mn. us QUANTITY DESCRIPTION Unit Price TOTAL 1 R10-001-60 TRIMBLE R10 GNSS WITH UHF $22,950.00 $22,950.00 1 5125-20-YEL-GT 2M SNAP -LOCK ROVER ROD WITH OUTER "GT" GRAD - YELLOW $145.95 $145.95 1 5217-04-YEL BIPOD, THUMB RELEASE $172.95 $172.95 1 S7353200 S7 ROBOTIC, 3" DR PLUS, VISION, FINELOCK, SCANNING CAP $24,525.00 $24,525.00 1 MT1000 TRIMBLE MULTI -TRACK PRISM $2,583.00 $2,583.00 1 51003007 TRIMBLE 2AM TELESCOPIC ROD $359.10 $359.10 1 5217-50-YEL QUICK LEVER BIPOD WITH THUMB RELEASE LEGS - YELLOW $204.95 $204.95 1 90550 GRAIN TRI -MAX COMPOSITE TRIPOD $420.95 $420.95 1 92670 LI -ION BATTERY FOR RBIR81MT1000 & AT360 PRISM $108.00 $108.00 1 SLSU-52016 AUTOLOCK POWER KIT (POWER SUPPLY NOT INCLUDED) $425.70 $425.70 1 101070-02-01 TRIMBLE GEOSPATIAL ACCESSORY - 2XDUAL BATTERY CHARGER WITH P $877.50 $877.50 1 63610-00 TBT, ADVANCE, DONGLE LICENSE $3,145.50 $3,145.50 2 TAB -01-1110 TRIMBLE TABLET RUGGED PC $7,465.50 $14,931.00 2 SA -ROADS -P TRIMBLE ACCESS - ROADS: PERPETUAL LICENSE $1,350.00 $2,700.00 2 91487-00 TRIMBLE TABLET ACCESSORY - RANGE POLE BRACKET $292.50 $585.00 2 91485-00 TRIMBLE TABLET ACCESSORY - CARRYING, CASE $27.00 $54.00 2 91480-00 TRIMBLE TABLET ACCESSORY - OFFICE DOCKING STATION FOR YUMA 2 $355.50 $711.00 1 FPI - TRAINING - SURVEY TRAINING FEE - ONSITE INSTALLATION $1,500.00 $1,500.00 1 ITRM - TRADE - IN --SURVEY TRIMBLE TRADE - IN PROMOTION SURVEY -$9.000.00 -$9,000.00 Total $87,399.fiD CITY OF HUTCHINSON Approved by Please Reference To Purchase Order Number When Invoicing. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Cut along dotted line. Nates: Print Original on White Obtain Signature City of. 4 PURCHASE REQUISITION - Q-N 7P Purchase Order Number 0 1 9 7 1 1 1 7 itmeri4 En ineerinUh1''I = ORt 01/24/18 $4 iftecdli ; Chad Muchow Check the Appropriate Box. Is Item Budgeted r❑YES If not budgeted, where will the money came fro m? []NO epartiPi¢itit EE�tl:'•'• Diiecto Dilor A�imiriistiator=` =Y IVG[ F� N ORMATION - I F - - I ud A�€47 = Hutchinson City Center Attn: Chad Muchow 119 Hassan St SE Hutchinson MN 55350 j6lppmg Address =: Y#{cPiiiiS Hutchinson City Center AttmChad Muchow 191 Hassan St 5E Hutchinson MN 55350 320-583-3821 1l tjtJdr. Frontier Precision Inc Contact Nam0 Weston Schneider dciCBaS 2852 7th 5t N ReferegGi;.]��::::::::: 20468 St Cloud MN 56303 Phpr�o.Pop._ 320-654-6511 westons frontier recision.cbm F.ax Nei:::::::::::::::::: www-frontierprecision.com tilt ItjBf3T7::::::: ;=-: Check if ontv source available and state reason aheok Box Only State Geos atial Dealer - State Contract number 87135 - Release 5934-(5) .............. .:::::: QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 Each RIC-001.60 TRIMBLE R70 GLASS WITH UHF $22,950-00 $22,950.40 5125.20-YEL-GT 2M SNAP-LOCK ROVER ROD WITH OUTER "GT" 1 Each GRAD-YELLOW $145.95 $145.35 1 Each 5217-04-YEL SIPOU, THUMB RELEASE $172.95 $172-95 57353200 57 ROBOTIC, WOR PLUS, VISION, FINELOCK, 1 Each SCANNING CAP $24,525.00 $24,525A0 1 Each MT10WTRIMBLEMULTI-TRACK PRISM $2.583.00 $2,583.00 1 Each Si 003007 TRIMBLE 2.6M TELESCOPIC ROD $359-10 $359.10 521750-YEL QUICK LEVER BIPOD WITH THUMB RELEASE 1 Each LESS- YELLOW $2D4-95 $204,95 1 Each 90550 CRAIN TRI-MAX COMPOSITE TRIPOD $420.95 $420.95 1 Each 92670 LI-ION BATTERY FOR RBIR81MT9000 $ AT Mo PRISM $108.00 $108.04 SLSUS2016 AUTOLOCK POWER KIT (POWER SUPPLY NOT 1 Each INCLUDED $425.70 $425.70 107070-02-01 TRIMBLE GEOSPATIAL ACCESSORY - 2X0UAL 1 Each BATTERY CHARGER WITH P $877-50 $877.50 1 Each 636104)0 TET, ADVANCE, DO NGLE LICENSE $3,145-501 $3,145.50 2 Each TAB-01.1110 TIN IMBLE TABLET RUGGED PC $7,465-50 $14,931.00 2 Each SA-ROAD S-P TRIMBLE ACCESS - ROADS; PERPETUAL LICENSE $1,350.00 $2,700.00 91487-00 TRIMBLE TABLET ACCESSORY- RANGE POLE 2 Each BRACKET $292,50 $5W00 2 Each 91485-00 TRIMBLE TABLET ACCESSORY - CARRYING CASE $27.00 $54.40 91480-00 TRIMBLE TABLET ACCESSORY - OFFICE DOCKING 2 Each STATION FOR YUMA 2 $355.54 $711.00 FPI • TRAINING - SURVEY TRAINING FEE - ONSITE 1 Each INSTALLATION $1,500.00 $1,500.00 TRIM - TRADE - IN - SURVEY TRIMBLE TRADE - IN PROMOTION 1 Each SURVEY -$9,000.00 -$9,00D.00 $tJ TOYA€ $67,399-60 A76% $0.00 FIIP1ING 54.00 E�TA1= E3UE $67,399.60 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). - 1 fo io EiBirHrn .r rrrkat rt = iila@I;iS�iY •'• : iii' :::=::'::: :::: :::::.'' - -- � .......... . ..............iidb�@iYtil :;::::::::::::;'•;`;•;•;• - •:•IitYd J#trti rlt V8r�400 .., Frontier Precision, Inc. 2 7th Street North fi'It�►NTIER St h Cloud, MN 56303 Date: 01/19/2018 O `�IQuote PM Qfs!�p N 320.654.6511 Quote Number: 20469 www.frontierprecision.com Valid Until: 02/18/2018 Quotation by: Weston Schneider BILI_ TO: CITY OF HUTCHINSON Brandon Fitzpatrick 111 HASSAN STREET SE HUTCHINSON,, MN 55350 United States bfitzpatrick@ci.hutchinson.mn.us SHIP TO: CITY OF HUTCHINSON Brandon FitzpatriCk 111 HASSAN STREET SE HUTCHINSON,, MN 55350 United States bfitzpatrick@ci.hutchinson.mn.us Produc# Details I. RIO -001-60 TRIMBLE R10 GLASS WITH UHF Qty Price ce otTal al 1 $25,500 $22,9T 2. SIt25-20-YEL-GT 2m Snap -Lock Rover Rod with Outer "GT' Grad - Yellow 1 $145.95 $145.95 3. 5217-04-YEL SIPOD, THUMB RELEASE 1 $172.95 $172.95 4. 57353200 S7 ROBQTIC, 3" OR PLUS, VISION, FINELOCK, SCANNING CAP 1 $27,250.00 $24,525.00 S. MT1000 TRIMSLE MULTI -TRACK PRISM 1 $2,870.00 $2,583.00 6. 51003007 Trimble 2.6m Telescoplc Rod 1 $399.00 $359.10 7. 5217-50-YEL Quick Lever 84 pad with Thumb Release Legs - Yellow 1 $204.95 $204.95 8. 90550 CRAIN TRI -MAX COMPOSITE TRIPOD 1 $420.95 $420.95 9. 92670 Ll -Ion Battery for R6/R8/MT1000 A AT360 Prism 1 $120.00 $108.00 10.SLSU-52016 AUTOLOCK POWER KIT (Power supply not included) 1 $473,00 $425.70 11.101070-02-01 Trimble Geospatial Accessary - 2xDual Battery Charger with P 1 $975.00 $877.50 12.63610-0O TBC, Advance, Dangle idcense 1 $3,495.00 $3,145.50 13. TAB -01-1110 TRIMBLE TABLET RUGGED PC 2 $8,295.00 $14,931.00 14.SA-ROADS-P Trimble Access - Roads; Perpetual License 2 $1,500.00 $2,700.00 15.91487-00 Trimble Tablet Accessory - Range Pole Bracket 2 $325.00 $585.00 16.91485-00 Trimble Tablet Accessory - Carrying Case 2 $30.00 $54.00 17.91480-00 Trimble Tablet Accessory - Office Docking Station for YUMA 2 2 $395.00 $711,00 18. FPI-TRAINING-SURVEY TRAINING REE - ONSITE INSTALLATION 1 $1,500.00 $1,500.00 19.TRM-Trade-in-Survey TRIMBLE TRADE-IN PROMOTION SURVEY 1 {$9,000.00} ($9,000.00) Includes Existing S6, R8-3 and 2 - TSC2 Controllers, TDC1, TSC1, Pro XR, Pro XR Beacon Sub Total: $67,399.60 Tax: $0.00 Shipping: $0.00 Grand Totah $67,399,60 Special Notes: MN State Contract Shipping, handling, and appl.cable sales tax will be added to invoice. Tel All invoices are in U.S. Dollars. Prices are good for 30 days. Payment terms are net 30 days upon approved credit. We also accept VISA, MasterCard and American Express. Returns- A standard restocking fee of 20% will be charged for any returned equipment. Shipping and handling charges are prepaid and added to invoice. Shipment will be made by UPS Ground unless otherwise specified, FOR Shipping Paint. Chad Muchow From: Brandon Fitzpatrick Sent: Wednesday, January 24, 2618 8:50 AM To: Chad Muchow Subject: FW: Trimble Equipment From: Weston Schneider[maiito:westons@frontierprecision.com] Sent: Wednesday, January 24, 2018 8:49 AM To: Brandon Fitzpatrick<SFitzpatrick@ci.hutch inson.mn.us> Subject: RE: Trimble Equipment Good Morning Brandon, Trimble has dealerships that operate within state boundaries. 5o within Minnesota frontier Precision is the only state Geospatial Dealer. Trimble also has a Minnesota State Contract, which means that Trimble submitted a bid of a 1090, discount on all Trimble products and the state of Minnesota accepted it. That way no state agency including the DOT, county or city agencies have to do bidding and can just place an order with Frontier. The State Contract number is 87135 — Release S934-(5). But if they still need another quote, I can email another Trimble dealer in a different state and can get one for ycu. Just let me know. If you go the T10 route, Trimble should be shipping them by March hopefully. Otherwise the 7" Tablet is available now. Below is everything that comes in the RIO bundle. Including a dual charger. Part number 101070-02-01 will have two dual chargers so that you can charge up to four batteries. So in total you will be getting three dual chargers. R10-001-50 Trimble R10, internal 410.470 MHz radio 6iil of Materia Is Part Number Item Description 89857-00 Trimble RIO Accessory - Transport Case (For Receiver Kati 94905.61 ASSY GLASS RECEIVER COPERNICUS W: 450 MHZ WDSI RA00 8986400 Trimble R70 Accessory - UHF Radio Antenna with SMA Connector (410-470 MHz. 0 d8} 898404)0 Trimble R90 Accessory • Rechargeable Battery 17.4V, 3700 mAh, 27.3 Wh= 89841.40 TriMbie R10 AcCesaory - Oual Uttery Charger with Battery Slot Inserts, International Power Supply HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Short-Term Gambling License - Crow River Habitat for Humanity Department: Administration LICENSE SECTION Meeting Date: 2/27/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crow River Habitat for Humanity has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 13, 2018, at the Crow River Golf Club in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Habitat for Humanity on April 13, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 11 Ilassun Street Snuchewn IIkildimwn, MN 5 53 50 (3 20) 587-515 1Tax: 020) 2 34-4 240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Cha1)ter 349 All applications must be rcce ived at least 30 days before event in order to be considered ti flic:ation 'Fv c Short Term Date(s) 1' 13 0619, �Wee: $30,00 (imnization Information Name joz❑ i4wy T&21, &I Adrh-esr wfrere regular nreefing erre iieid *-I—]c1i ;? . E7 Phone A"31 rher MAI City Slide IiP Da.y and Limaofineetings? IrC1ffAo Eau ry I o.n w in Is thin crgan1zatioit organized under the lads of the State of h4innesota? 9ye U no Haw long has the organization been in exi stents?MP How may members in thr organira Iion? Q What is the purpose of the organisation? In urhmo custody Hill or niration records he kept? 1 aMe !'l rvrrs :I rrrirh�sr job ! - ,q Address Circ" ,Sm''Ic lip I DuIY Autittrrized Oflicer vCthe Oruanicadon Inronnation I! l i:re Name Ahnne Nuri bo. ltesidence.Address rift Stifle Pp Date of Birth: 1 // ! a Piacc oll-Birtl,: Alawh1duy year C.'ily .Sujw 1 lave you ever been convictcd of any crinte other than a traffic n (Tensa? ❑ yes 7�110 Irye's, explain: Cie), of trurrlairrsora rl:phCa+Fon for Ringo Gambl+rrg Detwes trre+rse Page i of 3 icsi nated Gainb I ing Manager (Qualified under Minnesora Sta►ure 0291 Lop.; makka&L L-� True Name Residence Address City Salle lip � l Date of Birth: T O 1 7 1 1� e5 Place of Birill: OYY In r+� blot-t11L�rlay�'yrar C'rrti.t'rr►rrr I Ilive you ever been convicted of any crime other titan a traffic offense'? ❑ yes no Ifyes, explain: --- How tong have you been a member of the orgartixatioiit ----- Game Information Location 01 r!' rr 1vGally+a -,-?vt„ Bale will be plug rs1 I5r� 0r"6 Adilress of location where game will be played t A.- Cily 1'1rr,►rr .va,r,ri.�r ' Stare lijr D,atc(s) and/or day(s) gambling devices wi 11 be used: 131 __. __. through A h9 Q— , Hours of the day gambling devices will be uscd: Froin _: 3 U__ + g�� 'Fu ?•.. - - _..• jy�l_ Maximum number of player: ��� Will prints be paid in mortey or merchandlse� money I, merchandise W i I I refreshments be served daring the time the gambling devices will be used'? ;(yes J no If yes, will a chane he made for such refreshments? A vcs0 no Gamc Information Location 92 Name of locuoun wfrere game frill be pla�-ecl ,kldress oft alion where game will be planed Date(s) andlor day(s) gambling devices will be used: I lours of the day gambling devices will be used: From I'frn►re l rrlr+l•cr' ,Slate Ap _ thrr�u8h ANI pNL TO Maximatn number of player: Will pdzc:i be paid iii money or mcrchandiisc? ©money Ci 1i1+:rvhandil5 WiIt refreshments be served during the tine the ganibiing devices «Vill be used? LJ yes U no If yes, will a charee be made for such refreshments? 0 ves © no 3 Gtl leers of the Organization aynesessary, list addisional nanres on set►arale Aeelj 1?es•l °nee Address city S'r e %ilr ;name 77rre Residence Address t lrY .Shac X11] t. iry v/ fhrrdau.t01 :ire, sire u&oufrir Liirl�u Cirfnrhr111r; r�rarcrs 1-�ti'riiP 1'u��r 3 ujJ _ G L M1 Amy) rare i►,1�� lttssidc+rc e .d ddress C'..... 17Atc Officers or Other Persons Paid for SeMces information t i1wcra."arv. li-u Jiiclliti:r:ii rr:rr;: -. rrr's� r-.; :LL ;ire, r, r4cairra l.r.iir&rrrrc arr'r!r•cIr.s + f j. �1rr1r /rN ,1 i�rrre r rrl r. Re.srelc rlt c 4d(b a.ss [ rl y_.._._...._ ilato lr r ) Aranw ('rtvrrrl� I kive you (Gambiirig Manager and .Authorized Officer) read. and (ha )cru tharow-lily trnclrrss }r:tl Ilse SiJI1i !I .u? for % . orcliimces, and regulatiu o4crliing tflc upcmtion and usu a f garnblmg devices (aS arrtlillcd al City crl'l hjIvhiI)'. s Ord>i.nance 114.24 a! innesota Statutes Chapter 3491? x e LM (:Avr•s Audicwiv dOf7icc•r1 dat tht: irrfurlllatioia 1 have pfovidcd Oil 11 -us a17I)fIcalioll 15 Ir Illtf1, and t atli:110 irc the 4. ili W I lut:�fl.il.y:Sil 10 in.sstiga[� the inCnrslintion strbntittcd. Also, 3 have reeeived front lite City af'Hutchin. mi a coir} tii OL: t it% [ I L!Wn i[�� 1. I•l-� relating Itis S'ambling and I tivill familiafir.e my}cif with tyle Ct)Illerlts llterurf. . 7-��rcli a,r �' i'( •sifreti+r-:_;'rt=r;!?r Ci• ) :rr�:1��i:Yl17 All � �..i•. Sigrullife a golblrgger�rraar a:raorr lJ:uc Intunult tJss fln� city ('toed Cl approved ❑ denied NoteS: HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Short-Term Gambling License - Hutchinson Rotary Foundation Department: Administration LICENSE SECTION Meeting Date: 2/27/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 20, 2018, at the Crow River Golf Club. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Rotary Foundation on April 20, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 (3 20) 5$7-5151/Fax: (3 20) 2 34-4 240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications musk be received at least 30 days before event in order to be considered lication Type i' Snort Term Date(s) Fee M th113 y°IYecrr•- M nthl a IYear• 3ranization Information Name $30.00 Phone Number ,J-,�I-rCG7- c!/ JJ/! ors M"i Sr�� Address where regular meeting are held City State Zip Day and time of meetings? d N Is this organization organized under the laws of the State of Minnesota? ©`-yes 0 no How long has the organization been inexistence? -Z-11`4 How may mernbers in the organization? �[ � What is the purpose of the- organization'? lZA [-)e aw, c)aoa+& _Mo'I'g4r- In r -In whose custody will organization records be kept? r_a ick �� 1J�•� oaf Za - 5- r Name Phone Number 3 / S'- av /ems 4t� d. J /4 � s -T3.510 Address City State zip Authorized Officer of the Or True Name Phone Number 1✓ L M_ s R sidence Address City State ,yzi�p�j j Date of Birth: 1 /9-7 Place of Birth; �� 1;7] 60 / V Monthldaylyear• Citv State Have you ewer been convictedof any erinie other titan a traffic offense? -Ayes 0 no If yes, explain - 20b City of'Huschilaon Appticarion for Ringo Gambling Devices License Page 2 of 3 Designated Gambling /Manager (Qualified under Minnesota Statute §329) True Narne Phone Number ZA ResidenceAddre.ph City State Zip Date of Birth: / -zf / 7o PlaceofBirth: - rJ /1111' Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 11110 If yes, explain: How long have you been a member of the organization? Game Information Location #1 Cr"'-) I�j�-er Name of localion where game will be played Phone Number �I15` 10 r b f7�we 14,t, -,j - IW 5 �3Sa Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through A711 AM AM Hours of the day gambling devices will be used: From -' �� r•p 'ro /o t c>-, �fx-j) Maximum number of player: Will prizes be paid in money or merchandise? Zl oney 3l�rchandise Will refreshments be served during the time the gambling devices will be used? WFY-es ❑ no If yes, will a char c be rade for such refreshments? cs ❑ no Game Information Location #2 Nan -:e of location where game will be played Phone Number Address of location where game will he played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From To RM� Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ es CI no Officem of the f]rtlaniratann (ifnerressary, list additional nines on separate sheet) 0. t ! Name the Z�e- 5639 Re idenceAddress City State Zip c� go -n f ou � -- - _ -7—r e c• c a r_ e- r Name Title 3 45 ; i r Gt few c C"-- r►� yV � 5 � Residence Address City State Zip City nl Hutchiluoil Applicalion fur 8ingu Gambling Devices License Page 3 of 3 Name T Title Residence Address CitV State Zip Officem nr Other Persons Paid for Services information (i necrs.si-r list additional namP.s nn .se arate.sheel) Name Title Residence Address Cite State Zip Name Title Residence Address City State Zip Name Tide Residence Address City State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices tas outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 344]9 Gambling Managcr IQ, ycs ❑ no Authorized Officer Ayes ❑ no lnitiai Initial I declare that the information I have provided on this application is truthful, and i authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relatin to gambling and I will familiarize myself with the contents thereof. 1 2 1 2G 1 5ignarure of authorized officer of organization Signature afgambling manager of organization City Council ❑ approved ❑ denied Notes: Date D to HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association Department: Administration LICENSE SECTION Meeting Date: 2/27/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Hockey Association has submitted an application to provide gambling devices at Crow River Golf Club located at 915 Colorado Street NW in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to Hutchinson Hockey Association to operate gambling devices at 915 Colorado Street NW. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6115 Page I of 2 Annual Fee $150 (NON-REFUNDABLE) REQUIRED ATTACHMENTS TO LG2I4 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Cali 651-534-1900 and ask for Licensing. ORGANIZATION INFORMATION Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482 Chief Executive Officer (CEO) PETE LADWIG Daytime Phone: 608-239-1612 Gambling Manager: TERENCE DITLEFSEN Daytime Phone: 320-583-7954 GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: CROW RIVER GOLF CLUB List any previous names for this location: Street address where premises is located: 915 COLORADO STREET NW ..___.......................a....._.._ _........_.............. (90 not use a P.O. box number or rnasi[ng address.) City: OR Township: County: Zip Code: HUTCHINSON McLEOD 55350 Does your organization awn the building where the gambling will be conducted? EYes E No If LG215 Lease for no, attach Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? ZYes 1:1 No FIDon't know Note: liar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? ElYes Z No [1on't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: CITIZENS BANK & TRUST COMPANY Bank Account Number: 076734 Bank Street Address: 102 MAIN STREET S (iry: HUTCHINSOfV State: MN Zip Code: 55350 ALL TEMPORARY AND PERMANENT OFF—SITE STORAGE SPACES Address (Do not use a P.D. box number): City; State: Zip Cade: MN MN MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: HUTCHINSOIV ---- ................... ............ ................................._ County Name:............... ..._.............. Date Approved by City Council:........... Date Approved by County Board: Resolution Number; __. Resolution Number: _ (If none, attach meeting minutes.) (If node, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel; Title :......... -._................ _....... Date Signed :................................. ..._....... Title: —._-- Date Signed: — TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign, applying to conduct gambling activity within the township limns. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of tete Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of 8• Any changes in application information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. 9• I understand that failure to provide required Information or providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5. I am the chief executive officer of the organization. 10. 1 understand the fee is non-refundable regardless of license .7 approval/denial. Signature of Chief EX e Mcer (designee may not sign) Date Data privacy notice: the info mativ equested on this information when received by the Board. Minnesota's Department of Public Safety, farm (and any attachments) 1"sed by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board Issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activitles in Minnesota. Your organization has Board issues the permit, all information national and International gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a permit, all information court order; other Individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization'sname and to have access to the information; individuals may refuse to issue a permit. If your organization address which will remain public.. Private and agencies for which law or legal order Supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and Organization's name and address will be public work requires access to the information; anyone with your written consent. This form will be made available in alternative format, i.e, large print, braille, upon request. An equal opportun+ty employer MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gamblina Activity 6/15 Pace 1 of 2 LEASE INFORMATION ❑rgani2ation: License/Site Number-: daytime phone: HUTCHINSON HOCKEY ASSOCIATION, INC. 02482 320-583-7954 Address:- " City: State: Zip: PO Bax 594 HUTCHINSON MN 55350 Mame of Leased Premises: Street Address: CROW RIVER GOLF CLUB 915 COLORADO STREET NW City: State: Zip: Daytime Phone: HUTCHINSON MN 55350 320-587-3070 Name of Legal Owner: Business/Street Address: CROW RIVER GOLF CLUB 915 COLORADO STREET NW City: State: Zip: Daytime Phone: HUTCHINSON MN 55350 320-587-3070 Name of Lessor (if same as legal owner, write "SAME"): Address_ SAME City: State: Zip: Daytime Phone: Check applicable item: 0 New or amended lease. Effective date: 3/1/2018 Submit changes at least ten days before the effective date of the Change. New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) 0 Pull -Tabs (paper) Electronic Pull -Tabs 0 Pull -Tabs (paper) with dispensing device Electronic Linked Bingo F1Bar Bingo Bingo Electronic games may only be conducted- 1. at a premises licensed for the on -sale of intoxicating liquor ElTiphoards or the on -sale of 3.2% malt beverages, or El Paddlewheel Paddlewheel with table 2• at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, including electronic games: Monthly rent to be paid; %, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,754. • The rent cap does not include BAR OPERATION rent For electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 150/6 of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be pard: 20 °/a, not to exceed 20% of gross profits from ail other Forms of lawful gambling. • IF any booth sales conducted by a licensed organization at the premises, rent may not exceed lU% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent is limited to one of the following: Rent to be pard: %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. -OR - • Rate to be paid: $ per square foot, not to exceed 1100% of a comparabie cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach docurnentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid For bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 60 day notice_ Other terms: LG215 Lease for Lawful Gambling Activity Lease term: The terrn of this agreement will be concurrent with the premises permit issued by -the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the prernises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's vnrnediate family and any agents or gambling employees of the lessor will riot partici- pate as players in the conduct of lawful gambling on the prernis- es, except as authorized by Minnesota Statutes, Section 349.181, Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the prernises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861,0260, Subpart 1, item H. or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. )ACKNOWLEDGMENT OF LEASE TERMS 6/15 Page 2 or 2 Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling- related equipment and ser- vices or, in the use of net profits for- lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor- will not require the organization to perform any action that would violate statute or rule, The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of Lhis provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their- agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor, The organization has access to the prernises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand, The record must be maintained for 3-1j2 years. Rent AII-Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: trash removal - electricity, heat snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased prernises must be approved by the director of the Board. Rent payments may riot be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signatu �f Lessor: Date: Isignature of Organization Official (Lessee): Date: E�.Name and Title o rot Name and�fe of Lessee: T (_ 4Ato1C 414 HA Bice 6a,� f r_ .% �T . - ,, ,I?��r :1� C (>z - Questions? '. - Questions? Contact the Licerr,tpr<Section, Gambling Control Board, at Mail or fax lease to: 651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request, Data privacy notice: The information requested 1711 W. County Road B, Suite 300 South on this form and any attachments will become public information when received by Roseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes fax. 651-639-4032 and rules governing lawful garnbling activities. CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/14/2018 - 02/27/2018 Check Date ------------------ 02/16/2018 Check ------------------ EFT643 Vendor Name ------------------------------------------------------------ EFTPS Description ------------------------------------------------------------------------- --------------------- PAYROLL 1/28 - 2/10/2018 Amount 59,529.73 02/16/2018 EFT644 MSRS HSA PLAN PAYROLL 1/28 - 2/10/2018 7,112.07 02/16/2018 EFT645 MN Dept of Revenue PAYROLL 1/28 - 2/10/2018 12,279.92 02/16/2018 EFT646 PROVIDENT LIFE & ACC INS PAYROLL 1/28 - 2/10/2018 1,407.28 02/16/2018 EFT647 PERA PAYROLL 1/28 - 2/10/2018 48,460.61 02/16/2018 EFT648 TASC-Flex PAYROLL 1/28 - 2/10/2018 1,816.06 02/16/2018 EFT649 TASC-H S A PAYROLL 1/28 - 2/10/2018 12,715.41 02/16/2018 EFT650 ICMA PAYROLL 1/28 - 2/10/2018 2,292.40 02/16/2018 EFT651 VOYA PAYROLL 1/28 - 2/10/2018 990.00 02/16/2018 EFT652 MNDCP PAYROLL 1/28 - 2/10/2018 305.00 02/16/2018 199854 MNPEA PAYROLL 1/28 - 2/10/2018 624.00 02/16/2018 199855 UNUM LIFE INS PAYROLL 1/28 - 2/10/2018 1,102.55 02/16/2018 199856 HART PAYROLL 1/28 - 2/10/2018 664.42 02/20/2018 199857 MINNESOTA DEPT OF PUBLIC SAFETY 2018 DODGE RAM 5500 #8467 - TITLE & REGISTRATION 23.75 02/27/2018 199858 AARP FEBRUARY AARP INSTRUCTION 275.00 02/27/2018 199859 ACE HARDWARE VARIOUS R&M SUPPLIES 349.52 02/27/2018 199860 ACME TOOLS - PLYMOUTH SMALL EQUIPMENT AND SUPPLIES FOR PARKS DEPT 2,117.35 02/27/2018 199861 AHLGREN ELECTRIC ELECTRICAL WORK AT VARIOUS FACILITIES 1,388.87 02/27/2018 199862 ALLINA HEALTH SYSTEM MEDICAL DIRECTORSHIP - FIRE DEPT 768.73 02/27/2018 199863 ALPHA WIRELESS BATTERIES & EARPIECES - POLICE DEPT 927.78 02/27/2018 199864 AMERICAN BLAST & BULLET RESISTANT ARMOR PIERCING PROTECTION PLATES - POLICE 625.43 02/27/2018 199865 AMERICAN BOTTLING CO FEBRUARY COST OF GOODS - LIQUOR 224.64 02/27/2018 199866 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 108.35 02/27/2018 199867 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE - WATER PLANT CHEMICALS 1,397.90 02/27/2018 199868 ARNESON DISTRIBUTING CO FEBRUARY COST OF GOODS - LIQUOR 633.50 02/27/2018 199869 ARROW TERMINAL LLC R&M SUPPLIES- STREETS DEPT 37.32 02/27/2018 199870 ARROWHEAD SCIENTIFIC INC EVIDENCE BAGS, CURRENCY POUCHES- POLICE 294.87 02/27/2018 199871 ARTISAN BEER COMPANY FEBRUARY COST OF GOODS - LIQUOR 1,259.50 02/27/2018 199872 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 188.86 02/27/2018 199873 BELLBOY CORP FEBRUARY COST OF GOODS - LIQUOR 2,869.76 02/27/2018 199874 BERNICK'S FEBRUARY COST OF GOODS - LIQUOR 276.62 02/27/2018 199875 BNO SHEET METAL INC INSTALLED HEATER ABOVE PLAYERS BOX WEST RINK 1,998.00 02/27/2018 199876 BRANDON TIRE CO UNIT #023: TIRES - WASTEWATER VEHICLE 129.02 02/27/2018 199877 BREAKTHRU BEVERAGE FEBRUARY COST OF GOODS - LIQUOR 10,525.66 02/27/2018 199878 C & L DISTRIBUTING FEBRUARY COST OF GOODS - LIQUOR 22,164.25 02/27/2018 199879 CANNON RIVER WINERY FEBRUARY COST OF GOODS - LIQUOR 288.00 02/27/2018 199880 CENTRAL HYDRAULICS VARIOUS R&M SUPPLIES 339.51 02/27/2018 199881 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE 138.88 02/27/2018 199882 CHANKASKA CREEK FEBRUARY COST OF GOODS - LIQUOR 159.60 02/27/2018 199883 CHEF CRAIG'S CAFE & CATERERS APPETIZER SOCIAL - EDA MANUFACTURERS SUMMIT 737.44 02/27/2018 199884 CHEMISOLV CORP FERRIC CHLORIDE 38% - WASTEWATER CHEMICALS 4,495.41 02/27/2018 199885 CORE & MAIN LP METER PARTS - WATER 1,124.98 02/27/2018 199886 CORRA GROUP CREDIT REPORT 1/1- 1/31'18 33.00 02/27/2018 199887 CROW RIVER AUTO & TRUCK REPAIR 2017 CAPRICE: OIL CHANGE - POLICE 69.61 02/27/2018 199888 CROW RIVER WINERY FEBRUARY COST OF GOODS - LIQUOR 1,091.33 02/27/2018 199889 CRYSTEEL TRUCK EQUIP FLAT BED BOX, HYDRO DUMP KIT AND INSTALL 14,080.34 02/27/2018 199890 DORSEY & WHITNEY LLP LEGAL SERVICES THROUGH JAN 31, 2018 -HOSPITAL 5,130.00 02/27/2018 199891 DYNA SYSTEMS VARIOUS R&M SUPPLIES 442.18 02/27/2018 199892 E2 ELECTRICAL SERVICES INC LABOR PLUS MATERIALS - WASTEWATER FACILITY 1,781.32 02/27/2018 199893 ECM PUBLISHERS INC BRIDAL GUIDE - EVENT CENTER 170.00 02/27/2018 199894 ECOLAB PEST ELIMINATION RODENT PROGRAM - CREEKSIDE 155.28 02/27/2018 199895 EHLERS & ASSOCIATES INC HOSPITAL PREPAYMENT FINANCIAL ANALYSIS 1,352.50 02/27/2018 199896 ELECTRO WATCHMAN REPAIRED LOOSE WIRE AT SEWER FACILITY 233.75 02/27/2018 199897 EMERGENCY RESPONSE SOLUTIONS LLC SCBA PARTS- FIRE DEPT 358.25 02/27/2018 199898 EVIDENT, INC. RESEALABLE EVIDENCE BAGS- POLICE 47.00 02/27/2018 199899 FARM -RITE EQUIPMENT WWTF TOOL CAT: 50 HR SERVICE & CHECKOVER 262.35 02/27/2018 199900 FASTENAL COMPANY VARIOUS R&M SUPPLIES 55.98 02/27/2018 199901 FIRE SAFETY USA INC SCBA TRUCK BRACKETS & SCBA ACCESSORIES 379.95 02/27/2018 199902 FIRST CHOICE FOOD & BEVERAGE SOLUTI BEVERAGES FOR HATS 304.00 02/27/2018 1199903 G & K SERVICES JANITORIAL AND CLEANING SUPPLIES 162.04 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/14/2018 - 02/27/2018 Check Date ------------------ 02/27/2018 Check ------------------ 199904 Vendor Name ------------------------------------------------------------ GAVIN, DONLEY & OSTLUND, LTD Description ------------------------------------------------------------------------- JANUARY FLAT LEGAL FEE AGREEMENT Amount --------------------- 3,300.00 02/27/2018 199905 GEB ELECTRIC INC REPAIR LIGHTS IN WEST RINK 225.00 02/27/2018 199906 GENERAL OFFICE PRODUCTS COMPANY NEW OFFICE FURNITURE FOR ENTERPRISE CENTER 14,839.53 02/27/2018 199907 GRAINGER VARIOUS R&M SUPPLIES 514.77 02/27/2018 199908 GRAPE BEGINNINGS, INC FEBRUARY COST OF GOODS - LIQUOR 2,207.25 02/27/2018 199909 HAWK PERFORMANCE SPECIALITIES FRONT GUIDE ROLLER - CIVIC ARENA 112.25 02/27/2018 199910 HERALD JOURNAL PUBLISHING WEDDING WRAP - EVENT CENTER ADVERTISING 125.00 02/27/2018 199911 HILLYARD / HUTCHINSON JANITORIAL AND CLEANING SUPPLIES 747.32 02/27/2018 199912 HJERPE CONTRACTING EMERG REPAIR: WATER LEAK AT 205 6TH AVE 4,562.75 02/27/2018 199913 HP INC NEW COMPUTER MONITORS - HUC & SEWER 1,011.21 02/27/2018 199914 HUTCHFIELD SERVICES INC HATS COMMERCIAL JANITORIAL - FEBRUARY 2018 1,415.00 02/27/2018 199915 HUTCHINSON CO-OP FUEL & CHEMICALS 3,656.15 02/27/2018 199916 HUTCHINSON HEALTH SCREENINGS 836.10 02/27/2018 199917 HUTCHINSON SENIOR ADVISORY BOARD SENIOR TOUR REIMBURSEMENT -OLD LOG THEATER 2,326.95 02/27/2018 199918 HUTCHINSON UTILITIES PERA AID FROM STATE - REIMB TO HUC 7,099.00 02/27/2018 199919 HUTCHINSON WHOLESALE #1550 SHOP PARTS: STREETS DEPT 284.12 02/27/2018 199920 HUTCHINSON WHOLESALE #1552 SHOP TOOLS: PARKS DEPT 1,816.52 02/27/2018 199921 HUTCHINSON, CITY OF Storm Drainage 12/1- 12/31'17 12,090.81 02/27/2018 199922 HUTCHINSON, CITY OF REPLENISH ATM AT CITY CENTER 5,000.00 02/27/2018 199923 INDUSTRIAL PNEUMATIC SYSTEMS LINE FILTER ELEMENTS - WATER FACILITY 540.31 02/27/2018 199924 INNOTEK CORPORATION SHOP PARTS - STREETS DEPT 612.46 02/27/2018 199925 INTEGRATED POWER SERVICES LLC FAN MOTOR FOR HANGING UNIT HEATER - CITY CTR 227.89 02/27/2018 199926 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS- STREETS DEPT 535.25 02/27/2018 199927 ISD #423 FEES FOR JANUARY 2018 COMMUNITY ED CLASSES 4,171.00 02/27/2018 199928 JACK'S UNIFORMS & EQUIPMENT CUSTOM BADGES (4) POLICE 401.98 02/27/2018 199929 JACOBSON, JOCELYN REIMB: RENEW NOTARY LICENSE 42.89 02/27/2018 199930 JEFF MEEHAN SALES INC. JANUARY 2018 CREEKSIDE COMMISSIONS 3,331.85 02/27/2018 199931 JJ TAYLOR DIST OF MN FEBRUARY COST OF GOODS - LIQUOR 3,722.50 02/27/2018 199932 JOHNSON BROTHERS LIQUOR CO. FEBRUARY COST OF GOODS - LIQUOR 28,252.12 02/27/2018 199933 JOHNSTONE SUPPLY DRAFT BLOWER - CIVIC ARENA 185.50 02/27/2018 199934 KEEPRS INC 12 GU SUPER SOCK BEANBAG 5 PK - POLICE 290.28 02/27/2018 199935 KENT, JOHN REIMB: SAFETY FOOTWEAR 175.00 02/27/2018 199936 KERI'S CLEANING 2/1-2/15: CITY CENTER, LIBRARY, SR DIN, FIRE DEPT 2,044.00 02/27/2018 199937 KILIAN, ERIC REIMB: POLE CAMERA BATTERY 37.63 02/27/2018 199938 KONERZA, STACY FEBRUARY KARAOKE NIGHT 75.00 02/27/2018 199939 KOSEK, ANDREW REIMB: LUNCH FROM TRAVEL TO ROTOCHOPPER 46.21 02/27/2018 199940 KRANZ LAWN & POWER MS 150 TCE W/TRADE-IN, FILTERS - PARKS DEPT 343.95 02/27/2018 199941 KRIS ENGINEERING 969T: FACE PLATE - STREETS DEPT 122.61 02/27/2018 199942 L & M SUPPLY CREEKSIDE-2018 VENDOR ADVERTISING AGREEMENT 2,375.00 02/27/2018 199943 L & P SUPPLY CO VARIOUS SMALL EQUIPMENT & PARTS 7,436.33 02/27/2018 199944 LEAGUE OF MN CITIES SAFETY & LOSS CONTROL WKSPS: T GIFFERSON 40.00 02/27/2018 199945 LEAGUE OF MN CITIES -INS TRUST IST & 2ND QTR WORK COMP PREMIUM 142,833.00 02/27/2018 199946 LITCHFIELD BUILDING CENTER BENCH BOARDS - PARKS 1,189.30 02/27/2018 199947 LITIN PAPER COMPANY CREEKSIDE - PARTS FOR BAGGING LINE 816.46 02/27/2018 199948 LOCHER BROTHERS INC FEBRUARY COST OF GOODS - LIQUOR 18,685.42 02/27/2018 199949 MARCO TECHNOLOGIES, LLC January Cost per Print - COPERS & PRINTERS 3,062.37 02/27/2018 199950 MARTIN-MCALLISTER PUBLIC SAEFTY ASSESSMENT: ERIK PETERSON 500.00 02/27/2018 199951 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE 17.52 02/27/2018 199952 MAYTAG LAUNDRY & CAR WASH 1/5 & 1/19 SERVICES - EVENT CENTER LINEN CLEAN 61.93 02/27/2018 199953 MCDOWALL COMPANY TEST CUT FOR ASBESTOS AT LIBRARY 840.00 02/27/2018 199954 MCLEOD COUNTY FAIRGROUNDS COMMERCIAL BLDG COURTS (FG: RENTAL INCOM 320.00 02/27/2018 199955 MCLEOD COUNTY RECORDER VARIOUS FILING FEES 208.65 02/27/2018 199956 MEDICA March Medical Insurance 137,046.18 02/27/2018 199957 MEEKER COUNTY SHERIFF'S OFFICE 43 -CR -17-1455 SERBUS, NEIL JEFFREY 70.00 02/27/2018 199958 MEEKER WASHED SAND & GRAVEL WASHED WINTER SAND DELIVERED TO HATS 2,770.29 02/27/2018 199959 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 880.95 02/27/2018 199960 MINNESOTA ICE ARENA MANAGERS ASSN GENERAL BASIC MEMBERSHIP 200.00 02/27/2018 199961 MINNESOTA STATE FIRE DEPT ASSN 2018 MEMBERSHIP DUES 423.00 02/27/2018 199962 MINNESOTA VALLEY TESTING LAB BOD CARBON, NITROGEN - WASTEWATER 1,168.00 02/27/2018 1199963 MINNESOTA WEIGHTS & MEASURES INSPECTION AT CREEKSIDE: SCALE & BAG SCALE 331.50 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/14/2018 - 02/27/2018 Check Date ------------------ 02/27/2018 Check ------------------ 199964 Vendor Name ------------------------------------------------------------ MRPA Description ------------------------------------------------------------------------- 3 STATE VB TOURNAMENT FEES - PRCE Amount --------------------- 543.00 02/27/2018 199965 NARTEC INC. COCAINE TEST AMPULES- POLICE 74.48 02/27/2018 199966 NEW FRANCE WINE FEBRUARY COST OF GOODS - LIQUOR 596.50 02/27/2018 199967 NORTHERN BUSINESS PRODUCTS WALLET - POLICE RETIREMENT 44.39 02/27/2018 199968 NORTHERN STATES SUPPLY INC VARIOUS R&M SUPPLIES 214.01 02/27/2018 199969 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT TO ELY FLOWER & SEED 700.00 02/27/2018 199970 NU -TELECOM FEBRUARY SERVICES 151.03 02/27/2018 199971 NUSS TRUCK & EQUIPMENT EQUIPMENT PARTS - STREETS DEPT 54.26 02/27/2018 199972 O'REILILY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 354.60 02/27/2018 199973 OENOPHILIA FEBRUARY COST OF GOODS - LIQUOR 123.58 02/27/2018 199974 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 177.70 02/27/2018 199975 OFFICE OF MN IT SERVICES JANUARY 2018 SERVICES - DMV 164.25 02/27/2018 199976 PAUSTIS WINE COMPANY FEBRUARY COST OF GOODS - LIQUOR 698.08 02/27/2018 199977 PHILLIPS WINE & SPIRITS FEBRUARY COST OF GOODS - LIQUOR 25,362.04 02/27/2018 199978 PLATISHA, CHUCK REIMB: SAFETY FOOTWEAR 143.96 02/27/2018 199979 PLUMBING & HEATING BY CRAIG JETTER - RESID - SETUP & CAMERA - BASE - FIRE DEPT 282.50 02/27/2018 199980 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL PROGRAM - CIVIC ARENA 35.00 02/27/2018 199981 POSTMASTER APRIL SENIOR NEWSLETTER 98.00 02/27/2018 199982 QUILL CORP VARIOUS JANITORIAL SUPPLIES 272.67 02/27/2018 199983 READY WATT ELECTRIC TESTED SIRENS: MADE NECESSARY REPAIRS - EOC 585.00 02/27/2018 199984 REGION V EMERGENCY MGMT ASSN 2018 MEMBERSHIP DUES 15.00 02/27/2018 199985 RIPPE PRINT COMMUNICATIONS REBATE SLIPS FOR CREEKSIDE STORE SALES 1,153.34 02/27/2018 199986 RTVISION VIRTUAL MIGRATION SERVICES - ENGINEERING DEPT 1,500.00 02/27/2018 199987 SCHIROO ELECTRICAL REBUILDING INC AUTOMOTIVE R&M - STREETS 150.00 02/27/2018 199988 SIMPLEXGRINNELL LP EVENT CENTER CONTRACT 6/1/17 - 5/31/18 203.99 02/27/2018 199989 SITEIMPROVE, INC ANNUAL SOFTWARE RENEWAL - VARIOUSDEPTS 2,678.00 02/27/2018 199990 SORENSEN'S SALES & RENTALS GATORS: PINS 7.00 02/27/2018 199991 SOUTHERN WINE & SPIRITS OF MN FEBRUARY COST OF GOODS - LIQUOR 24,176.50 02/27/2018 199992 SOUTHWEST INITIATIVE FOUNDATION 2018 EDA CONTRIBUTION 5,000.00 02/27/2018 199993 STANDARD PRINTING -N -MAILING MAILING & POSTAGE SERVICES 1/21-2/1'18 1,628.68 02/27/2018 199994 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 618.50 02/27/2018 199995 STATE OF MN DEPT OF PUBLIC SAFETY SECT 302-EMERG PLNG & SECT 312 -RIGHT TO 25.00 02/27/2018 199996 STREICHER'S FLASH BANG HOLDER TAG SYSTEM - POLICE 252.00 02/27/2018 199997 SUN LIFE FINANCIAL January Dental Claims & February Admin Fees 8,880.60 02/27/2018 199998 TASC 4/1/18-6/30/18 HSA Adm. Fees 1,219.23 02/27/2018 199999 THE TWISTED SHRUB, LLC FEBRUARY COST OF GOODS - LIQUOR 648.00 02/27/2018 200000 THOMSON REUTERS -WEST JANUARY- WEST INFO CHARGES- LEGAL DEPT 1,100.31 02/27/2018 200001 TKO WINES FEBRUARY COST OF GOODS- LIQUOR 1,095.00 02/27/2018 200002 TRI COUNTY WATER BOTTLE WATER DELIVERY - VARIOUS DEPT 165.50 02/27/2018 200003 TRI-STATE BOBCAT ST 592 BOBCAT: FILTERS, FUEL - STREETS 392.83 02/27/2018 200004 TRIPLE G COMPANIES CONTRACT SNOW REMOVAL- C.C., LIBRARY, SR DINE 700.00 02/27/2018 200005 TWO WAY COMMUNICATIONS INC ENGINE 2: HEADSET MUFF BROKEN - FIRE DET 140.00 02/27/2018 200006 UNITED PACKAGING & DESIGN SIGMA STRETCH FILM - CREEKSIDE BAGGING 23,075.00 02/27/2018 200007 UNUM LIFE INSURANCE CO OF AMERICA March Life Insurance 2,164.53 02/27/2018 200008 VERHEY, JJ REIMB: SAFETY FOOTWEAR 125.00 02/27/2018 200009 VERIZON WIRELESS SERVICES 2/3 - 3/2'18 CELL PHONES 38.34 02/27/2018 200010 VIKING BEER FEBRUARY COST OF GOODS - LIQUOR 9,963.60 02/27/2018 200011 VIKING COCA COLA FEBRUARY COST OF GOODS - LIQUOR 380.02 02/27/2018 200012 VINOCOPIA INC FEBRUARY COST OF GOODS - LIQUOR 1,555.59 02/27/2018 200013 WASTE MANAGEMENT OF WI -MN SERVICES JANUARY 16TH - 31ST- LANDFILL CHARGE 5,987.06 02/27/2018 200014 WEST CENTRAL SANITATION INC. JANUARY REFUSE HAULING SERVICE 46,851.18 02/27/2018 200015 WEST CENTRAL SHREDDING 990 LBS PAPER SHREDDING 223.00 02/27/2018 200016 WINE COMPANY, THE FEBRUARY COST OF GOODS - LIQUOR 2,504.55 02/27/2018 200017 WINE MERCHANTS INC FEBRUARY COST OF GOODS - LIQUOR 2,273.10 02/27/2018 200018 ZEP SALES AND SERVICE SHOP SUPPLIES, HATS SHOP 1,801.89 Total - Check Disbursement 839,248.28 Department Purchasing Card Activity - January 2018 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/14/2018 - 02/27/2018 Check Date ------------------ Date Check ------------------ Dept Vendor Name ------------------------------------------------------------ Vendor Name Description ------------------------------------------------------------------------- --------------------- Description Amount Amount 01/02/2018 ADMIN INTERNATION ICMAAnnual Membership 917.00 01/04/2018 ADMIN MNEFILE Conciliation Court Filing Fee on behalf of HH 5.00 01/04/2018 ADMIN MNEFILE Conciliation Court Filing Fee on Behalf of HH 70.00 01/28/2018 ADMIN MARRIOTT HOTELS Hotel - Experienced Officials Conference- Lofdahl 131.52 01/28/2018 ADMIN MARRIOTT HOTELS Hotel - Experienced Officials Conference- Cook 131.52 01/29/2018 ADMIN GTS 2018 City Attorneys Conference 365.00 01/07/2018 POLICE QDOBA City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE SHOPKO City of Hutchinson Holiday Party 50.00 01/07/2018 POLICE TARGET City of Hutchinson Holiday Party 50.00 01/07/2018 POLICE WM SUPERCENTER City of Hutchinson Holiday Party 80.00 01/07/2018 POLICE DUNN BROS COFFEE City of Hutchinson Holiday Party 10.00 01/07/2018 POLICE EL LORO II INC City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE SQUEAKY'S GRILL & BAR City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE BUFFALO WILD WINGS City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE SUBWAY SOUTH City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE APPLEBEES City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE MAIN STREET SPORTS BAR City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE CARIBOU COFFEE CO City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE MENARDS HUTCHINSON City of Hutchinson Holiday Party 50.00 01/07/2018 POLICE HUTCHINSON PIZZA RANCH City of Hutchinson Holiday Party 20.00 01/07/2018 POLICE TOKYO GRILL City of Hutchinson Holiday Party 20.00 01/09/2018 POLICE LANDY LODGE BAR & GRILL City of Hutchinson Holiday Party 20.00 01/09/2018 POLICE ZELLAS City of Hutchinson Holiday Party 20.00 01/10/2018 POLICE SQ MINNESOTA JUVENILE MN Juvenile Officers Association Training 250.00 01/11/2018 POLICE HOLIDAY INN MN Juvenile Officers Association Training 372.39 01/19/2018 POLICE COUNTRY INN & SUITES Hotel costs - Schmeling 292.71 01/03/2018 FIRE OPTICSPLANET, INC. Quantity of three Reflective Parka style jackets for the incl 826.47 01/08/2018 FIRE BLACKHAWK Credit, return of incorrect parts for hose reels in apparatu (260.66) 01/16/2018 FIRE BESTBUY Apple I -Pad for use with active 911 monitor in the fire stat 634.95 01/23/2018 FIRE PIER B RESORT MSFCA, Duluth Fire School - R. Abelson 118.49 01/23/2018 FIRE PIER B RESORT MSFCA, Duluth Fire School - McKay 118.49 01/23/2018 FIRE PIER B RESORT MSFCA, Duluth Fire School - Schulte 118.49 01/26/2018 PUB WKS UNIVERSITY OF MINNESOTA CONTLEARNIN MN Shade Tree Short Course - Donovan S. 210.00 01/30/2018 PUB WKS AMAZON Cemetery signs 87.26 01/11/2018 PUB WKS FRANKLIN SPORTS PORTABLE SOCCER GOALS 210.00 01/16/2018 PUB WKS EPIC SPORTS, INC. VOLLEYBALL JUDGES STAND 2 1,378.58 01/16/2018 PUB WKS THE WEBSTAURANT STORE POPCORN POPPER RETURN (649.00) 01/18/2018 PUB WKS OFFICESUPPLY.COM MISC.OFFICE SUPPLIES 118.54 01/19/2018 PUB WKS AMAZON LUMBAR SUPPORT CUSHION 24.99 01/24/2018 PUB WKS DISCOUNTMUGS RESALE WATER BOTTLES 755.05 01/03/2018 IT AMAZON Phone Bracket for EOC Mens Locker Room 9.94 01/04/2018 IT AMAZON Speakers John McRaith 22.99 01/04/2018 IT AMAZON Video Cables for DP to monitor 96.50 01/04/2018 IT AMAZON Gray Ink Cartridge for Plotter 76.89 01/06/2018 IT AMAZON Black Ink Cartridge for Plotter 72.99 01/10/2018 IT AMAZON Head Phones for Shayla and Melissa 13.30 01/19/2018 IT AMAZON IPAD cases for HUC 95.96 01/19/2018 IT AMAZON Serial Adapter for Creekside Scale to PC 53.90 01/19/2018 IT AMAZON Phone shoulder rest for Kyle Dimler 10.50 01/22/2018 IT BESTBUYCOM805528119515 Keyboard for Shayla 34.99 01/26/2018 IT AMAZON SIM card adapter for testing Cradle Point 4.29 01/27/2018 IT AMAZON HP DP to DP cables for monitors 62.50 01/04/2018 CREEKSIDE BREDE Booth tables- United Hardware show 201.68 01/05/2018 CREEKSIDE PLZA MPLSPARKING Parking fees- United Hardware show 14.00 01/10/2018 CREEKSIDE SPS COMMERCE INC EDI monthly fees- ACE, United Hardware, Bomgaars 275.75 01/10/2018 CREEKSIDE MINNESOTA STATE HORTICULTURAL SOCIE MN State Horticultural Society annual membership 200.00 01/17/2018 CREEKSIDE NI NDA FFALTON Fertilizer tonnage report - Nebraska Dept of Ag 6.87 01/19/2018 CREEKSIDE DOMINOS PIZZA Lunch for Seasonal Employees last day 59.60 12/31/2017 1 LIQUOR FACEBOOK advertising 3.94 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/14/2018 - 02/27/2018 Check Date ------------------ 12/31/2017 Check ------------------ LIQUOR Vendor Name ------------------------------------------------------------ FACEBOOK Description ------------------------------------------------------------------------- advertising Amount --------------------- 1.06 01/15/2018 LIQUOR RETAIL INFORMATION TEC monthly CardDefenderfee 42.75 01/16/2018 LIQUOR CDS cooler door closer mechanisms 72.24 01/22/2018 LIQUOR CTC CONSTANTCONTACT.COM advertising direct email 42.00 01/26/2018 LIQUOR HUTCHINSON ACE cable ties to repair wine rack 6.49 01/03/2018 EDA LANDY LODGE BAR & GRILL Lunches for EDA Board meeting. 102.01 01/09/2018 EDA ECONOMIC DEVELOPMENT ASSN OF MN EDAM Conference fees for Miles and Meagan 630.00 01/11/2018 EDA BUILD-CHARGE.COM Beverage cooler for Enterprise Center. 179.00 01/16/2018 EDA SUBWAY SOUTH Lunches for EDA Finance Team meeting 51.01 01/24/2018 EDA MAIN STREET SPORTS BAR Lunches for EDA Board meeting. 84.82 Total - Purchasing Cards 9,234.76 GRAND TOTAL 848,483.04 HUTCHINSON CITY COUNCIL ci=q­f AFQ� Request for Board Action 7AL =-a Agenda Item: Public Hearing for Review of State TH 15 Reconstruction Geometric Layout Department: PW/Eng LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As requested by the City Council, City staff will be administering a formal Public Hearing to review the proposed State Trunk Highway 15 Downtown Reconstruction project geometric layout and receive potential public input. Following the closure of the hearing, City staff will request specific feedback from the City Council that would be communicated to MnDOT (project lead agency) and their design consultant for their consideration. As referenced within the attached current near-term project schedule, the final layout will be determined and submitted to MnDOT on March 2, 2018. Please note that this public hearing was advertised within the Hutchinson Leader and information relative to it was posted on the City's website and Facebook page. BOARD ACTION REQUESTED: Specific feedback for MnDOT's consideration Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: SEH Building a Better World for All of Us' TH 15 RECONSTRUCTION PROJECT HUTCHINSON, MINNESOTA FEBRUARY 8, 2018 SCHEDULE UPDATE SEH NO. MNT08 142417 SP NO. 4304-53 AND 4304-96 Date Task February 8-20, 2018 Complete 90% Layout Edits Update Turning Movements February 23, 2018 Preliminary Pedestrian Ramp Design and Layout for TH 15 South (SP 4304-96 Project) February 27, 2018 Kent Exner Review 90% Layout with City Council February 28, 2018 Construction Limits/Right-of-Way Review Meeting March 2, 2018 Layout Submittal March 8, 2018 PMT #8 Streetscape Kick-off April 5, 2018 Citizen's Advisory Meeting to Kick off Streetscape May/June 2018 Open House to Review Streetscape Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 SEH is 100% employee -owned I sehinc.com 1 320.587.7341 1 800.838.8666 1 888.908.8166 fax HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Review of Proposed Sidewalk Policy Update Department: Public Works LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: (the term 'sidewalk' includes sidewalks, multi-use trails, walkways, and related appurtenances) The last update of the Sidewalk policy was done in 2010. Since 2010, several additional sidewalk facilities have been added. Because of these additions, the additional maintenance required, and because of other factors, particularly those affecting snow removal on sidewalks, City staff proposed an update to the City's Sidewalk Policy. Public Works staff will be present to address any issues relating to these proposed changes. Following presentation of proposed changes to the sidewalk policy in January, Public Works staff was made aware of some discussion items. First was a discussion regarding the potential requirement of sidewalks/trails in new developments. City staff determined this discussion would best be started with the Planning Commission who could recommend any subsequent action regarding a related ordinance. This second item related to snow removal on routes serviced by the City. Snow removal services for selected sidewalks/trails are based on a 4-tier priority system (1. downtown, 2. high traffic/schools, 3. north recreational and 4. south recreational). The priority system restarts after every snow event, so it is possible that sidewalks serviced by the City may not be done within the period of 24 hours after snowfall, as identified in the City Code. Therefore, property owners/tenants abutting sidewalks serviced by the City may need to remove a minimum of 4' of snow on sidewalks adjacent to their property before the City is able to plow the sidewalk. This issue was addressed in the snow removal section of the proposed sidewalk policy, as indicated by highlighted text. BOARD ACTION REQUESTED: Review proposed changes to the City's Sidewalk Policy and provide feedback. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C City of Hutchinson Public Works Department Sidewalk Policy (Throughout this document, the term `sidewalk' includes sidewalks, trails, walkways and related appurtenances) Construction, Repair and Maintenance According to City Code §90, it is the property owner's responsibility to keep and maintain sidewalks abutting their property. The City of Hutchinson has developed this policy in an effort toward consistent quality, and to provide for periodic review and maintenance of the City's sidewalk network. Under this policy, the City provides services at its discretion. These services may exceed those required by the City Code. This policy and any related action by the City Council or staff are not intended to replace the responsibility of the abutting property owner. The City reserves the right to enforce the requirements of the City Code (specifically §90). The City also reserves the right to deviate from this policy at any time and for any reason determined to be in the best interest of the City. L Introduction. Due to limited resources, the Public Works Department must exercise discretion and professional judgment in determining whether and when sidewalks need to be constructed, rehabilitated, repaired, maintained or replaced. Public Works employees and other City officials exercise discretion in decisions relating to sidewalks, considering at least the following factors: Sidewalk location Accessibility for users with limitations Available budget Available resources History of prior issues Amount of traffic Nature and severity of condition Recovery of costs from other sources Public safety issues Work necessary to coordinate repairs IL Abutting Property Owner Obligation. As noted in §90 of the City Code: `It is the primary responsibility of the owner ofproperty upon which there is abutting sidewalk to keep and maintain such sidewalk in safe and serviceable condition. " Abutting property owners and sidewalk users are encouraged to report sidewalks that are in disrepair to the Public Works Department. III. Priority Criteria. The City intends to make provisions for sidewalks on or adjacent to public roadways and in public rights-of-way in a systematic manner. Priority is given to routes meeting the following criteria: High traffic areas a) Routes connecting to the Luce Line Trail and major destinations (for example; major employers, downtown business district, business centers, schools, recreational facilities, and other commonly used public facilities) b) Major commercial areas where pedestrian traffic is essential. Low traffic areas c) Links to establish contiguous routes d) Along arterial routes. e) Other areas identified by the City. IV. Periodic, on-going inspections. Inspections of sidewalk conditions may be conducted in order to identify and initiate repair and maintenance projects. Inspections may be initiated upon receipt of information from outside sources or be scheduled using contractors, volunteers or City staff. The general policy for prioritizing repair and maintenance projects is as follows: a) Vertical deflections of over 3/4" identified during inspections have the highest priority for repairs. Insofar as is practical, considering resource constraints, the City shall include these areas in interim repairs and/or have these identified locations repaired during the next repair project. b) Vertical deflections between %2" and 3/4" identified during periodic inspections are reviewed for inclusion in future repair projects. Locations not included in the next repair project will be considered for future projects and/or be included in interim repairs. c) Vertical deflections of less than %2" will not generally be included in inspection reports unless the inspector determines that the location has a high potential for exceeding criteria in the near future. d) Horizontal deflections, pitting and cracking will be analyzed on a case-by-case basis. e) Interim repair procedures, such as cutting, grinding, patching, etc., may be utilized in any situation to improve the safety of the sidewalk. Interim repairs are prioritized based on priority criteria and available resources. V. Sidewalk Removal. Sidewalks in disrepair or those that do not connect to contiguous routes identified by City may be removed and the right-of-way restored to turf. 2 VI. Installation/Reconstruction/Significant Repair Cost. The City may agree, at its discretion, to pay for any portion of the installation, reconstruction or significant repair cost. The costs of sidewalk installations, reconstruction, and significant repairs will generally be assigned in the following manner: a) The installation, reconstruction or significant repair of sidewalks on routes identified and approved by the City and/or listed in the Capital Improvement Plan will generally be assessed to adjacent property owners. Assessments are generally based on front footage, or are calculated in a manner otherwise prescribed by the City Council, or by a subdivision agreement. b) The entire cost of installation, reconstruction or significant repair for sidewalks abutting properties requesting sidewalks, or those properties required by ordinance or agreement to have sidewalks, is generally assessed to adjacent property owners. Assessments are generally based on front footage, or are calculated in a manner otherwise prescribed by the City Council, or by a subdivision agreement. VII. Removal, Maintenance and Minor Repair Cost. The City may agree, at its discretion, to pay for any portion of the removal, maintenance and minor repair cost. The City does not intend to bill or assess for maintenance and minor repairs in cases where repairs include less than 33% of the front footage of a property. This is done at the City's discretion with the intent of reducing administrative costs related to billing and/or assessing smaller dollar amounts. The costs of sidewalk removal, maintenance, and minor repairs will generally be assigned in the following manner: a) The cost of removing sidewalks, grading disturbed areas, and providing topsoil and seed is generally the expense of the City. Completing final turf restoration in disturbed areas is generally the abutting property owner's responsibility. b) Maintenance and minor repairs, in general, will be completed at the City's cost. Maintenance and minor repairs include the intermittent replacement or repair of single panels or other repairs over areas less than 33% of a property's front footage, in which the cost of assessing the repair is determined to be high. This work is done at the discretion of the City, which maintains the right to bill or assess for repairs. c) Maintenance and minor repairs, which exceed 33% of the sidewalk frontage of an abutting property, will generally be billed to the abutting property owner upon completion of the repair. Unpaid bills will be assessed to the property. d) Abutting property owners may coordinate replacement of private driveway panels or private access ways adjacent to a City maintenance project. Replacements of private driveway panels or private access ways are the responsibility of the property owner. e) If the City determines that the activities of abutting property owners damaged sidewalks, the abutting property owner is responsible for repair. Property owners may complete repairs on their own, provided they are inspected and approved by City staff. If the City initiates the repair, the entire cost of restoring the sidewalk will be billed to the abutting property owner. Unpaid bills will be assessed to the property. VIII. Snow Removal. It is the responsibility of the abutting property owner, using due diligence, to keep sidewalks clear for pedestrian travel. Snow remainin on sidewalks 24 hours after snow has stopped falling is a public nuisance. Prop owners/tenan. be notified that their property is in violation. Beginning 12 hours after j6 notification, City crews and/or 0 contractors may clean sidewalks and bill abutting property owners for that service. Unpaid bills will be assessed to the property. There are certain sidewalks, identified by the City, which may receive some snow removal services from Ci staff and a ui ment. Mse services are provided on a priori1y basis starting with WIItUWII alud, Illuviligtraffic routes and finally to recreational routes. Priorily of sere e ins after each snoMINOW service to lower priori ay be dela ed. Snow removal services are provided at the Ci 's discretion and their provision doel not relieve property owners of their responsibilities that proper'Wners/tenants are asked to maintain The City does not have a bare pavement policy; therefore, sidewalk snow removal will consist only of plowing or blowing snow from sidewalks. Sidewalks serviced by the City may be plowed in a manner that results in double windrows on some driveways or accesses. The City is not responsible for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow, the discharge may be directed away from the street or boulevard onto private property. Prior to adding sidewalks to the City's snow removal map, the request will be reviewed by Public Works, Parks, and Police personnel, who shall determine whether the request will be granted and to assign a specific priority level to any newly added sidewalk. Public Works, Parks and Police personnel will consider the cost of providing the service, as compared to the number of sidewalk users, whether the route is contiguous in nature, and any public safety concerns. In the case of persistent issues with snow removal, the City may request a section of sidewalk be removed from the City's snow removal map using the same process described for adding sidewalks to the snow removal map. Revision Date: February, 2018 L\Public Works\Sidewalks & Trails\2017 Sidewalk Policy 4 I City of Hutchinson Centerline Map .lune, 2016 N 's Legend � Pri�re� Roa6s I - N -map pail other values - Out Of service Downtown 7 Priority 2** i Priority 3** �------ I l iw Downtown —These routes are done concurrent with street snow removal (Day 1) ! ' -- Priority 1—These routes are typically done concurrent with street snow removal (pay 1), but some cleanup work may he done on a subsequent plowing (Day 2), Priority 2 — More often than not, these routes can be done concurrent with street snow removal (Day 1), but in many cases, will require cleanup work during a subsequent plowing (pay 2), L I Priority 3 — During lighter snow events, there may he some work done on these ' �, i routes concurrent with street snow removal (Day Iy. Cleaning up routes that were I plowed and plowing remaining routes is done in a subsequent plowing (Day 2). During heavy snow events, this work may not be done until a second subsequent plowing (Day 3). * *Any new snowfall restarts this priority system � 1_ HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Review of Century Avenue SE Reconstruction Project Construction Phasing Plan Department: PW/Eng LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As City Staff begins to finalize the project plans and specifications for the Century Avenue SE Reconstruction project, the proposed project construction phasing plan has been developed in conjunction with specific adjacent property owners (Hutchinson Health, Ridgewater College, Greencastle Condominiums). At this point, City staff has reviewed this phasing approach with the City's Resource Allocation Committee and would like to provide the City Council a review of the attached plan and identified project time frames. BOARD ACTION REQUESTED: None, other than feedback. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PHASE 1A— Roadway work on Century Avenue from Sta. 0-80 to 7+00: Start Construction on May 14th. 2018, or after with SUBSTANTIAL COMPLETION of grading, aggregate base placement, traffic signal, concrete walk, curbing, bituminous b.......... urses, pavement markings, temporary restoration and open 1O traffic on or before June 29th. 2018 (7 weeks). PHASE 111— Water main work on Century Avenue from Sta. 5+37 to 10+13: Start Construction on May 14th. 2018, or after with INTERIM COMPLETION of water main, on or before May 25th. 2018 (3 weeks). See plans and specification for water main connection to Hospital water system. ® PHASE 1C— Al utility work on Century Avenue from Sts. 0+00 to 34+36: Start Construction on May 14th, 2018, or after with INTERIM COMPLETION on or before June 29th, 2018 (7 weeks). Roadway shall remain open to traffic east of Phase 1A area, utill,ing necessary traffic control and construction safety measures. PHASE 2— Roatlway work on Century Avenue from Sts. 7+00 to 17+75: Stan Construction on July 2nd, 2018, or after with INTERIM COMPLETION of gravel surfacing (grading, and aggregate base placement), temporary restoration, and open to local traffic on or before July 27th, 2018 (4 weeks). _ PHASE 3— Roadway work on Century Avenue from Sts. 17+75 to 34+36: Stan Construction on July 30th, 2018, or after with INTERIM COMPLETION of gravel surfacing (grading, and aggregate base placement), temporary restoration, and open to local traffic on or before August 24th, 2018 (4 weeks). PHASE 4— Roadway I restoration work on all of Century Avenue: FINAL COMPLETION of all work including bituminous wear course, street lighting, trall construction, landscaping, final restoration, project cleanup and appurtenances required for acceptance under thls Contract shall be completed on or before October 12th, 2018. NOTE— SEE SPECIAL PROVISIONS SP -4.1 FOR EXACT COMPLETION DATE PARAMETERS AND EXPECTATIONS (LAST REVISION DATE 1-10-2018) AA !li NO. BY DAME REYISIOJS I NEARBY CERTIFY fl -AT 1HIS PLAN WAS PREPARED BY ME OR DRAWN BY: CM oNOER MY DIRECT INE ER UNE AND 1HAT AAI 1 DULY LICENSED MIN �� CENTURY AVENUE SOUTHEAST CONSTRUCTION PHASES NO SCALE s"�� PROFESSIW I ENGINEER UN THE LAWS OF A STALE OF MINNESOTA DESIGNED BY: CM S.P. 133-125-002 APPROVED BY: KE sicNAluRE: DATE: OF LETTING NO. 1 / CITY PROJECT 18-01 PRINTED NAME: KENTON EXNER L.C. NO. 41907 HRA HUTCHINSON HOUSING AND REDEVELOPMPNT AUTHORITY 2017 Year End by the Numbers 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% General Occupancy Vacancy Rates September 2017 A healthy vacancy rate is 5.0% to allow for unit turnover and consumer choice Market Rate General Occupancy Vacancy Rate Off' O� Off` O� Ob O� '�� '�� �O �O �O �O �O rrO r§, �O r§) r§) r§) rO r§)rO O �O /o 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2017 Vacancy Rates 2017 Home Resales Source McLeod County The 2017 McLeod County median resale was $153,500 compared to the MLS median of $161,750 The MLS median showed a robust 9.9% increase from the previous year HOME RESALES CITY OF HUTCHINSON 2007 through 2017 Year 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 Price Ranue No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. 2.7% 3.0% 4.2% 5.7 10.2 15.3 12.4 Under S 50,000 9 10 15 18 29 44 30 24 1L1 9 4.2 6 2.7 5 1.8 $ 50,000 to $ 74,999 10 3.0% 15 4.6% 26 7.3% 17 5.4 35 12.3 33 1L5 31 12.8 16 7.4 27 12.5 11 4.9 6 2.2 $75,000 to $99,999 22 6.6% 38 11.6% 39 11.0% 34 10.8 36 12.7 62 21.6 46 19.0 32 14.8 36 16.7 23 10.2 17 6.1 $100,000 to $124,999 46 13.8% 54 16.4% 58 16.3% 59 18.7 49 17.3 52 18.1 48 19.8 38 17.6 47 21.8 43 19.0 39 14.0 $125,000 to $149,999 70 21.0% 76 23.1% 68 19.1% 68 21.5 59 20.8 41 14.3 33 13.6 38 17.6 46 21.3 34 15.0 63 22.6 $150,000 to $174,999 73 21.9% 55 16.7% 60 16.9% 51 16.1 29 10.2 16 5.6 22 9.1 23 10.6 20 9.3 51 22.6 59 21.1 $175,000 to $199,999 39 11.7% 23 7.0% 27 7.6% 21 6.6 16 5.6 13 4.5 9 3.7 12 5.6 12 5.6 22 9.7 36 12.9 $200,000+ 64 19.2% 58 17.6% 63 17.7% 48 15.2 31 10.9 26 9.1 23 9.5 33 15.3 19 8.8 36 15.9 54 19.4 Total 333 100.0% 329 100.0% 356 100.0% 316 100.0 284 100.0 287 100.0 242 100.0 216 100.0 216 100.0 226 100.0 279 100.0 Median $ 153,500 $ 140,000 $ 138,750 $133,500 $121,000 $ 101,400 $ 109,950 $ 121,600 $ 117,750 $ 146,750 $ 157,900 Sources: Peterson -Paulsen Associates Inc.Realty Maxfield Res earch Inc. McLeod County Assessor's Office 2017 Home Resales Source: McLeod County 2017 Hutchinson Home Sale Price Ranges $170000 Hutchinson Median Sales Price 6.6% Total 2017 Hutchinson Year End Home Resales = 333 $157,900 $140,000 _ $146,750f - 13 2017 2016 2015 $121,000 $121,600 $160,000 ■ Under $50,000 $150,000 ■ $50,000 to $74,999 $140,000 ■ $75,000 to $99,999 $130,000 ■ $100,000 to $124,999 0 $125,000 to $149,999 $120,000 0 $150,000 to $174,999 $110,000 0 $175,000 to $199,999 $100,000 N$2005000+ $90,000 $80,000 Total 2017 Hutchinson Year End Home Resales = 333 $157,900 $140,000 _ $146,750f - 13 2017 2016 2015 $121,000 $121,600 Residential Lots Available • According to the City of Hutchinson Building Department, as of 12/31/2017 there were 216 lots available. Construction of 30 homes per year equates to a 7 year lot supply. The lot supply benchmark for growing communities is a three to five year lot supply. A three to five year lot supply allows adequate consumer choice but minimizes developer's carrying costs. Number of New Dwelling Units Construction Rolling Meadows East starter home construction contributed to increased numbers during 2004,2005,2006. The HRA had $20,000 in affordability gap to help purchase a starter home in 2006 priced at $150,000-$160,000. In 2017, a starter home costs upwards of $200,000 to construct, a 25% increase. 100 93 80 58 60 40 32 30 27 23 20 19 20 4 7 4 5 12 ::: 0 - I 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 200 142 159 100 11 Foreclosures Foreclosures in 2017 were at the lowest point since 2004 McLeod County and Hutchinson Foreclosure Counts 200 76 3 McLeod County ■ Hutchinson 62 77 53 44 IA Z40 42 45 39 28 25 18 11 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2017 Hutchinson Housing Highlights • Opening of 1St phase, 29 units, Highfield Apartments, TIF assisted project November 1, 2017. Rents are $750-113R, $850-213R, $950-313R, rents affordable to the Hutchinson workforce. 20% restricted income at 50% AMI with $100 less in rent. 2nd phase projected to open April or May 2018. The third phase is projected for groundbreaking in the winter of 2018. This project will be a great source of Workforce Housing: Rent of $750/month will be affordable for a wage rate of $14.42/hour; rent of $850/month will be affordable for a wage rate of $16.34/hour and $950/month will be affordable for a wage rate of $18.26/hour, estimating 30% of gross income for housing. • Completion of SCDP Downtown Rental Rehab Project 12/31/2017 with $668,271.00 re- investment in rental housing in the downtown target area. 2017 Hutchinson Housing Highlights • Park Towers Apartments achieved high performance status in the 2017 HUD inspection. Invested over $250,000 in the following: handicapped accessible apartment, renovation of the first floor entrance, painting corridors, began LED lighting conversion project, and laundry room renovation. • Owner occupied rehab/home improvement funding continued to be a priority with the HRA assisting 8 properties for a total of $100,235.00 • According to the Minneapolis Area Association of Realtors the median sales price in Hutchinson rose 9.9% in 2017, from $147,200 to $161,750, a robust increase in the for sale housing market. • The 2017 median family income for Hutchinson is $60,286. Based on a household being able to afford a home priced at 3.0 times their income, not factoring in savings or debt that they may have, a household would need an income of $53,916 to afford a home priced at $161,750, the MLS 2017 median sales price of a house. • Eleven foreclosures in Hutchinson was the lowest number since the HRA began monitoring in 2004. 2018 Priorities • Continue improvements at Park Towers Apartments, a source of housing for the elderly, disabled and workforce housing for low income households. • Administer Rehab/Home Improvement funds for ower occupied properties, including new 2018 Live and Work in Hutchinson program for first time homebuyers. • Research the need for another SCDP Rental Rehab application. • Research the need for a Cooperatively Developed Plan for a growing workforce, if needed for funding applications. • Promote housing affordable to a growing workforce. Realtors predict.... 2018 Realtor Trends Q. What do you see for the housing market for Hutchinson in 2018? Are there any factors that will be most influential in 2018? A. The shortage of inventory will continue to be the most influential factor in 2018. We expect 2018 to look much like 2017. Q. The number of permits for new housing construction was 27 in 2017. (23 in 2014, 20 in 2015, and 30 in 2016)) . What do you think will happen to new housing construction in 2018? A. I think we will see the new housing starts to be in line with 2017. Realtors predict... 2018 Trends Q. The median resale price increased in 2017. Do you expect this trend to continue and will this help to spur listings in 2018? A. Yes, again the shortage of inventory will continue to push up the prices. Q. How does the continued increase in baby boomers and retirements affect the housing market? A. There will continue to be a good demand for "retirement" type homes, but because the cost of building has gone up as much as it has, many boomers are choosing to stay in their homes longer because it costs so much to make a move. Information ■ ■ FAR K TOWER C Questions??? w w w. h u ichins onhra. com Owner Occupied Rehab Rental Rehab gum4,�nso�io IWA 2017 Year End Report HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 111 Hassan Street SE Hutchinson, MN 55350 (320) 234-4251 Fax (320) 234-4240 www.hutchinsonhra.com HRA2017 YEAR END REPORT HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY The Hutchinson HRA is a public body politic formed by the Hutchinson City Council in 1969 according to MN State Statue. The HRA was created to address a shortage of housing needs for low to moderate income families and to address substandard areas in Hutchinson. In November 2017, the first phase of Highfield Apartments consisting of 29 units opened. The HRA completed the SCDP downtown rental rehab program for a total reinvestment in downtown rental housing of $668,271.00. The HRA also administered owner occupied rehab programs throughout the city and owned and managed Park Towers Apartments. Why does Housing matter? Housing matters because: • Decent, affordable housing is shown to stabilize families. Studies have shown that children who have stable housing do better in school. • Housing Programs help improve neighborhoods and maintain property values. • Housing Programs provide economic stimulus for the local economy by providing work for local contractors and businesses. In 2017, the HRA worked on the following housing objectives: • Continue to maintain strong emphasis on property management, property improvements, and energy conservation at Park Towers. • Support rehabilitation of housing to preserve housing stock and improve neighborhoods. • Monitor housing data to identify housing needs. • Offer relevant housing programs that provide a positive impact on the community. Summary of 2017 Activities: Park Towers Apartments: The Park Towers HUD inspection score on December 6, 2017 was 90/100, a designated HUD high performer. Asset preservation, property improvements and energy conservation remains a priority at Park Towers Over $200,000 in building improvements included: converted an existing unit to a handicapped accessible unit, replaced first floor lobby tile and painted corridors, replaced five front load washers and dryer, dyed laundry room grout, replaced range in apartment 612, re -upholstered first floor lobby furniture, replaced four panels of federal pacific main floor 2017 Hutchinson HRA Year End Report 2/14/2018 Page 1 of 10 Pages breakers, installed garbage room security camera, replaced corridor kick plates, replaced living room smoke detectors, replaced unit air conditioners in apartments 508 and 604, completed 95% of the LED conversion project. The LED project is estimated to provide a decrease in electrical consumption and a decrease Park Towers Property Management 1. Park Towers turns an average of 20 units per year. With a short waiting list, most eligible applicants are typically housed in less than three months from time of application. 2. Achieved a 99.5% average occupancy for 2017. 3. Park Towers continues to be a needed source of subsidized rent based on 30% of income for one -bedroom apartments with a preference for the elderly and disabled, or low income workforce. The current demographic report shows the average household income is $15,870 and the average tenant rent is $298 including utilities. Tenant Services Park Towers continued as a Senior Dining Program Site through a lease with Lutheran Social Services. Meals are prepared at the Evergreen Senior Dining kitchen, then delivered and served at Park Towers Monday through Friday. 3346 meals were served at Park Towers in 2017 A i n n r r mi 1 >> r I . m A — m. — City Center Operations: Owner Occupied Rehabilitation In 2015, City of Hutchinson TIF owner occupied housing rehab funds (HILP) was added as a flexible tool for single family owner occupied housing rehab to continue owner occupied rehab efforts throughout the city. The City HILP Deferred Grant program and Minnesota Housing Rehab Loan Program are "full service" programs that are HRA labor intensive, requiring home inspections, work write ups, procurement and bidding, loan closing with the owner(s), construction oversight, and disbursement of loan proceeds to the contractor. The Minnesota Housing Fix Up Loan Program, Community Fix Up Loan Program, City Accessibility Deferred Grant and City HILP Streamlined Deferred Grant requires that the owner submit contractor quotes and that the owner meets loan underwriting criteria to obtain home improvement loan proceeds. However, HRA inspection and construction management is not required. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 2 of 10 Pages Owner Occupied Rehab Programs City Funds MHFA Funds Outside Funds 2017 City HILP Deferred Grants 3 of the 5 were Streamline $29,582.52 2017 City HILP Leverage — personal funds - 2 $9,664.41 2017 City HILP Leverage — 1% Rd Loan - 1 $7,499.00 2017 City HILP Leverage funds MHFA Impact) - 2 $17,001.50 2017 MHFA Rehab Loan (RLP) Program - 1 $26,988.00 2017 Fix up Fund Loan Unsecured - 2 $9,500.00 Totals $29,582.52 $53,489.50 $17,163.41 2017 Total for 8 projects $100,235.43 Owner Occupied Loans Available: 1. City HILP Deferred Grant Program —Two loans closed in 2017. One of the projects addressed drainage issues around the house, installed gutters & downspouts, did miscellaneous carpentry, HVAC and electrical items too for a total project cost of $13,970.02. The 2nd project shown below had a total project cost of $19,493. Roof, furnance, electrical updates and lead-based paint stablization. 2. City HILP Streamlined Grant Program — Three loans closed in 2017. _, I Two streamlined projects were for roof replacements and the other was for a roof and furnace replacement. This had a roof and furnace `+ replaced for a total proj ect cost of $12,161.37. Minnesota Housing (MHFA) Rehabilitation (RLP) Program - The MHFA Rehabilitation Program is a 0% deferred loan forgiven after fifteen years that stresses safety, livability, and accessibility for families with very low incomes who own their homes. One Loan closed - Total Project Cost $26,988 Roof, Windows/Doors, Radon Mitigation System, Water Heater, Gutters & Downspouts, Bathroom repairs, Miscellaneous Plumbing, and Lead Hazard Stabilization on Garage 4. Minnesota Housing (MHFA) Fix Up Loan and Community Fix Up Loan Home Improvement Programs — Two unsecured Fix Up Loans closed. One loan was for a new boiler and the other loan was for a new furnace. Allocation for Community Fix Up loans at 3% available January 2017 as owner matches to the City HILP Deferred Loan/Grant Program for homeowners with incomes at or below 80% AMI. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 3 of 10 Pages 5. Minnesota Housing (MHFA) Impact Deferred Loan Program - owner match funds at 0% for City HILP Deferred Grant Program available January 2017. The two City HILP Deferred Grant Loans mentioned above used this program for their owner match. Rental Rehabilitation In 2015, the HRA was awarded $364,359 Small Cities Development Program funds for an approved $771,501 downtown area rental rehab project. Unit goals were: 3 single family units, 8 units of duplexes and 24 units of 3+ unit complexes for a total of 35 units. The project was successfully completed in 2017 assisting 39 units in the target area with a total project cost of $668,272. Property Address # of Units Completed # of Units Completed Total Units OMI3o%I 2016 2017 Completed 1939 2-3BR $27,832 $14,328 12/31/2017 Single Family / I Unit 1 1 2 above Commercial _ $17,510 Windows D#3 46 Jefferson SE apt. above Duplex / 2 Units above 4 4 8 Commercial 1-1BR 3+ Unit Complexes 0 29 29 1900 1-2BR $20,000 Total 39 Property Address Type Built Units SCDP# 170%I OMI3o%I Total Main Improvement D#1 815-817 Main Street S Duplex 1939 2-3BR $27,832 $14,328 $42,160 Bedroom windows for egress D#2 106 2nd Avenue SW apt. above 1980 2 - 2 BR $12,257 $5,253 _ $17,510 Windows D#3 46 Jefferson SE apt. above 1901 1- 2BR $10,000 $4,986 _ $14,986 Heater _ 1-1BR D#4 8 Main Street North apt. above 1900 1-2BR $20,000 $10,255 $30,255 Roof _ 1-1BR D#5 628 Main Street South Duplex 1900 1-2BR $30,000 $22,220 $52,220 Windows, bathroom 1- Eff _ 3-1BR Roof, Tuckpointing, windows & fire hazards in D#6 11 Glen Street NW Bldg 1900 13-2BR $210,013 $90,006 $300,019 mechanical room _ 1-1BR D#7 325 Jefferson St. SE Bldg 1960 11-2BR $98,288 $42,123 $140,411 Windows & boiler D#8 245 Monroe Street SF 1900 1-3 BR $11,306 $4,845 $16,151 Roof Units 39 $419,696 $194,016 $613,712 Admin $54,560 Total $668,272 2017 Hutchinson HRA Year End Report 2/14/2018 Page 4 of 10 Pages F Rental Rehab Project Funding !l MIF $57,096 $187,601 WPI $25,714 $175,000 J SCDP - $168,302 V Other leverage funds: City Loan Trends: 1. Rental Housing Market Rate General Occunancv Rental The market rate general occupancy rate in September of 2017 was 1.76%. A 5.0% vacancy rate is considered a healthy vacancy rate to allow for turnover and consumer choice. A vacancy rate of greater than 5.0% indicates a soft demand or mismatch between supply and demand. Since 1999, the rental vacancy rate has fluctuated from 1.00% to a high of 14.9% in 2009 due to area layoffs. Highfield Apartments is expected to relieve the shortage of general occupancy apartments in October 2017. The first phase of 27 units of Highfield Apartments opened November 2017. Currently, there are seven two bedroom apartments available for rent in the first phase. Construction for the second phase of 27 units will be complete in May of 2018. The third phase is scheduled for groundbreaking in the winter of 2018. Market Rate General Occupancy Vacancy Rate September 2017 14.90% 15.00 10.31% 10.00% 00%9.00% 7.54% 8.38% ° ° 5.30% 5.00% 4. °° 4 2. % 1.89% 1.76% % 1.76% 0.00% 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Non -Market Rate General Occupancy Rental The vacancy rate of non -market rate general occupancy projects in the fall of 2017 was 3.85% Vacancies in subsidized developments should typically fall around 2.0% - 3.0%. Senior Housing The 2017 vacancy rate for market rate, apartment style senior housing for the Oaks & Pines and Prince of Peace Retirement Living, (not including memory care) was 4.92%. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 5 of 10 Pages The 2017 vacancy rate for affordable/subsidized senior housing was 0.00%. Vacancies in subsidized developments should typically be around 2.0 -3.0%. 5.00 4.00 3.00 2.00 1.00% 0.00 2017 Vacancy Rates ■ Market Rate General Occupancy ■ Subsidized General Occupancy ■ Senior Market Rate Rental Housing Senior Subsidized Rental Housing 2. Homeownership Foreclosures declined in 2017. Interest rates are currently low; low interest rates and an affordable median sales price provide opportunities for buyers who have good credit and are mortgage ready. The interest rate in January 2018 for a first time homebuyer MHFA Start Up loan for an RD or FHA/VA loan was 4.25%. According to information from the Minneapolis Area Association of Realtors, the median sales price rose 9.9% in 2017, a robust increase in the for sale housing market. Looking at data for Hutchinson, the 2017 median sales price was $161,750 compared to $147,200 in 2016. There were 318 sales in 2017 compared to 315 sales in 2016. As of December 2017, there were 65 homes for sale compared to 73 homes for sale in 2016. According to information from McLeod County, in 2017 there were 333 sales in Hutchinson with a median sales price of $153,500. The 2017 median family income for Hutchinson is $60,286.00. Based on a household being able to afford a home priced at 3.0 times their income, not factoring in savings or debt that they may have, a household would need an income of $53,916 to afford a home priced at $161,750, the MLS 2017 median sales price of a house. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 6 of 10 Pages HOME RESALES _ CITY OF HUTCHINSON_ 2007throu 20 T7 Year 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 Prir.e Ranee Nom- Prt_ Nom- Prt_ Nom- Prt- Nom- Pct_ Nom- Pet- Mn- Prt_ MLL Prt- Nom- Pct_ MLL Pct_ NL- Pct_ Nom- Pct - ct_Under$50,000 2.7% 3.0% 4.2% Under $ 50,000 9 10 15 E 5.7 29 10.2 44 15.3 30 12.4 24 ILI 9 4.2 6 2.7 5 18 $50,000 to $74,999 10 3.0% 15 4.6% 26 7.3% 17 5A 35 12.3 33 115 31 12.8 16 7.4 27 12.5 11 4.9 6 2.2 $ 75,000 to $ 99,999 22 6.6% 38 11.6% 39 11.0% 34 10.8 36 12.7 62 216 46 19.0 32 14.8 36 16.7 23 10.2 17 6. $100,000 to $124,999 46 13.8% 54 16.4% 58 16.3% 59 18.7 49 17.3 52 18.1 48 19.8 38 17.6 47 218 43 19.0 39 14.0 $125,000 to $149 999 70 210% 76 23.1% 68 19.1% 68 215 59 20.8 4 14.3 33 13.6 38 17.6 46 213 34 15.0 63 22.6 $ ]SQ,000 to $174,999 73 219% 55 16.7 % 60 16.9 % 5 16. 29 10.2 16 5.6 22 9. 23 10.6 20 9.3 51 22.6 59 21 $175,000 to $199,999 39 117 % 23 7.0% 27 7.6% 2 6.6 16 5.6 Li 4.5 9 3.7 12 5.6 12 5.6 22 9.7 36 12.9 $200,000+ 64 19.2% 58 17.6% 63 17.7% 48 152 31 10.9 26 9.1 23 9.5 33 15.3 19 8.8 36 15.9 54 19.4 otal 333 100.0% 329 100.0% 356 100.000+0 316 100.0 284 100.0 287 100.0 242 100.0 216 100.0 216 100.0 226 100.0 279 100.0 Median $ 153,500 $ 140,000 $ 138,750 $ 133,500 $ 121,000 $ 101,400 $ 109,950 $ 121,600 $ 117,750 r$146,750 $ 157,900 Sources: Peterson -Paulsen Associates lnc.Reaky Maxfield Research hie. McLeod Coun Assessor's Office The 2017 median family income for Hutchinson is $60,286.00. Based on a household being able to afford a home priced at 3.0 times their income, not factoring in savings or debt that they may have, a household would need an income of $53,916 to afford a home priced at $161,750, the MLS 2017 median sales price of a house. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 6 of 10 Pages 2017 Hutchinson Home Sale Price Ranges ■ Under $50,000 2.7% 3.0% a_ ■ $50,000 to $74,999 ■ $75,000 to $99,999 ■ $100,000 to $124,999 ■ $125,000 to $149,999 ■ $150,000 to $174,999 ■ $175,000 to $199,999 0$200,000+ Total 2017 Hutchinson Year End Home Resales = 333 3. Housing Construction in Hutchinson Hutrhincnn Martian rniac Prira paigvw $157,900 $160,000 $153,500 $150,000 $146,750 $140,000 $140,000 $138,750 $130000 $133,50 $121,600 $120,000 $121,000 N$109,950 117,750 $110,000 $100,000 $101,400 $90,000 580.000 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 Median Sales Price According to the City of Hutchinson, Planning/Zoning/Building Department, there were 27 new construction dwelling units built in 2017 and as of 12/31/2017 there were 216 lots available. The lot supply benchmark for growing communities is a three to five year lot supply. A three to five year lot supply allows adequate consumer choice but minimizes developer's carrying costs. 500 400 300 200 100 0 Residential Lots Available 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Number of New Dwelling Units Construction 100 93 80 58 60 40 3230 20 19 12 23 20 27 7 4 5 0 73 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 The above charts are based on information from the Department of Planning, Zoning and Building 2017 Hutchinson HRA Year End Report 2/14/2018 Page 7 of 10 Pages 4. Foreclosure Update: Foreclosures in 2017 were lower than in 2004 when foreclosure data was initially tracked. 200 100 9 McLeod County and Hutchinson Foreclosure Counts 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Number of Foreclosures in McLeod Countv and Hutchinson ■ McLeod county Hutchinson Year McLeod Hutchinson 2001 37 2002 43 2003 48 2004 48 14 2005 56 2006 72 2007 142 40 2008 159 42 2009 135 50 2010 200 62 2011 176 77 2012 135 45 2013 93 39 2014 75 28 2015 53 25 2016 44 18 2017 34 11 2017 Sheriff Sales Cancelled In Hutchinson 7 2018 Predictions from Local Realtors: Q. What do you see for the housing market for Hutchinson in 2018? Are there any factors that will be most influential in 2018? A. The shortage of inventory will continue to be the most influential factor in 2018. We expect 2018 to look much like 2017. Q. The number of permits for new housing construction was 27 in 2017. (23 in 2014, 20 in 2015, and 30 in 2016). What do you think will happen to new housing construction in 2018? A. I think we will see the new housing starts to be in line with 2017. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 8 of 10 Pages Q. It appears that the median resale price increased in 2017. Do you expect this trend to continue and will this help to spur listings in 2018? A. Yes, again the shortage of inventory will continue to push up the prices. Q. How does the continued increase in baby boomers and retirements affect the housing market? A. There will continue to be a good demand for "retirement" type homes, but because the cost of building has gone up as much as it has, many boomers are choosing to stay in their homes longer because it costs so much to make a move. Q. Has the opening of Highfield Apartments in November 2017 impacted the housing market? A. Not that we have seen. Q. Will the new federal tax law impact the housing market? A. Not in our area. Hutchinson HRA Priorities for 2018: HRA Park Towers: • Using 2017 CFP funds, caulk the building exterior including exterior windows and air conditioner sleeves. • Purchase new air conditioners, refrigerators, or ranges using 2018 CFP funds. • A new HUD rule called the AFFH (Affirmatively Furthering Fair Housing) has been finalized; monitor the timeline to submit the report. City Center Operations, Rental Rehab Promram: • Research the need for another SCDP Rental Rehab application. City Center Operations, Owner Occupied Rehab: • Administer the City Deferred Home Improvement Grant Program (TIF available funds) for owner occupied rehab. • Administer Minnesota Housing Impact Funds, Fix -Up Loans, and Community Fix -Up Loans as leverage funds to the City Deferred Grant Program. • Administer the Minnesota Housing Rehab Loan Program for owner occupied rehab. City Center Operations, Rental Development • Projected job expansion will likely spur the need for additional rental development after Highfield Apartments is filled. Workforce Housing • Work on a Cooperatively Developed Plan, if needed for workforce housing funding. • Housing affordability is typically calculated at 30% of monthly gross household income. For example, a rent of $750 per month will be affordable for a household gross wage rate of $14.42 per hour or $30,000 per year. A $30,000 income could afford generally three times their income to purchase a house at $90,000.00. 2017 Hutchinson HRA Year End Report 2/14/2018 Page 9 of 10 Pages December 31, 2017 Housing Fund Balances SCDP City Revolving Local Income Balance $124,936.29 ($41,636.81 allocated for other programs) SCDP City Revolving Program Income Balance $0.00 SCDP Income Received from 9-30-17 to 12-31-17 $24,647.44 TIF Available Balance $373,000.00 Total Funds Available: $522,583.73 City SCDP New Construction $234,450.00 City SCDP Rehab (Owner & Rental) $730,889.69 City TIF Owner Rehab $33,484.02 Total Balance of City SCDP Loans Receivable $998,823.71 HRA Notes Receivable HHPOP $55,246.56 HRA Notes Receivable Rehab $18,195.12 Total Balance of HRA Loans Receivable $73,441.68 HRANear End ReporU2017 HRA You End Report 2017 Hutchinson HRA Year End Report 2/14/2018 Page 10 of 10 Pages HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Planning/Zoning/Building Annual Report Department: PZB LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I will be giving a presentation regarding the 2017 Planning, Zoning and Building Annual Report at the Council Meeting. I plan on handing out copies of my presentation to Council Members before the meeting. I have attached an overview from the 2017 Planning/Zoning/Building Department annual report for your review. Please let me know if you have any questions. BOARD ACTION REQUESTED: None. Informational only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Planning, Zoning, and Building Department 2017 Annual Report oHighlights of Planning, Zoning, and Building Department oBuilding Permits, Inspections, and Construction Data staff: Dan ]ochum, AICD, Planning, Zoning, and Building Director d' Kyle Dimler, Building Official Andrea Schwartz - Building Permit Technician 11 Verhey - Facilities Manager Planning, Zoning, and Building Department 2017 Annual Report Number of Building Permits Issued - 2007 to 2017 2500 2000 1%2 1500 — 3000 -788 -- _905 _.946_ _.879----779---8616—T88"- Soo 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Building Department: Responsible for plan review, building inspections, rental inspections, enforcement, permit administration, education, and prevention. 1 Planning, Zoning, and Building Department 2017 Annual Report I CONSTRUCTION VALUATION MILLION $ VALUATION 2007-2017 70 ._.....__. so-- - - — 40 30 20 10 0-- 2002 2009 2009 2010 2011 2012 2013 2014 2015 2016 M12 2017 Valuation - 67.9 Million. Most valuation ever in Hutchinson. Planning, Zoning, and Building Department 2017 Annual Report Total Inspections - 2007 to 2017 2001 2009 2009 2010 2011 2012 2013 2014 2015 2016 2017 2 loin -!0- P -A I . ru 2001 2009 2009 2010 2011 2012 2013 2014 2015 2016 2017 2 Planning, Zoning, and Building Department 2017 Annual Report New Dwelling Unit Construction 70..__. - -- -- t 60 so SO 40 g+ 32 30 30 23 20 19 0 12 7 S—i 10 — 4 4 r — 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Planning, Zoning, and Building Department 2017 Annual Report COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS o Hutchinson HS Remodel- $36,791,153 o Menards Remodel- $1,800,000 o SouthPoint Credit Union Remodel- $990,000 0 3M Reroof- $501,300 o Pizza Ranch- $500,000 o Hutch Dental - $473,573 o Ridgewater Grinding Room- $435,000 o Hutch Health Remodel- $424,042 3 Planning, Zoning, and Building Department 2017 Annual Report Planning & Zoning Dept. Activities: o Facility Master Plan Project o Updated City Landscape Ordinance o 430 Water Street Demolition Reviewed and processed: 0 24 applications for Planning Commission 0 120 City Land Use applications 0 110 zoning review of building permits 0 55 sign permits reviewed 0 26 Predevelopment/application meetings Planning, Zoning, and Building Department 2017 Annual Report 0 2018 Initiatives • Scanning Project - updating address files to digital files. 0 2018/2019 Initiatives • Update the City Zoning and Subdivision Ordinances • Utilize a consultant with expertise in these areas 4 2018 Outlook o Local Economy continues to be strong o Projects • Cobblestone Hotel - $3,792,676 • Highfield Apartments - $2,968,690 • KFC Redevelopment • Century Court II • Buildout of Former Cub Foods • Continued Residential Development Rental Inspections o Building Department took over this service from Fire Department in 2014. o Focus is on life/safety issues in rental units (both apartments and houses). o Currently in the process of catching up. Finished with 2016 Inspections o Approximately 1,900 rental units o Units are inspected every 3 years o Registration fee increased from $10 per unit in 2016 to $20 per unit in 2017. 5 Planning, Zoning, and Building Department 2017 Annual Report Total Rental Inspections - 2012 to 2016 aw -- 700 _. 600 5 Sao 2M100 0 2012 2013 2014 201S 2016 Note: During 2017, the 2016 round of inspections was completed. The rental units are split in 3 groups. The building department is still catching up with inspections. Rental Inspections o What are the benefits of Rental Inspection Program? . Improved safety for tenants, landlords and managers. . Increased property values. . Provide documentation of condition of rental units and ensure applicable codes are being met for life/safety and property maintenance. W Questions ADDENDA CITY OF HUTCHINSON COUNT OFBUILDINGIPLUMBING/MECHANICAL PERMITS ISSUED AND VALUATION Total Number Inspections 3030 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial new 9 - $7,751,250 Commercial Additions/ Remodels 73 - $45,173,026 Industrial new 0_$0 Industrial Additions/Remodels 7-$663,944 Fire Sprinkling 29 - $313,996 Total New Residential Units (Single Family, twins, townhomes) 27 - $5,345,899 Residential misc. additions, repairs, remodels, etc 139 - $1,178,606 Set fee permits (reside, reroof, window replacement, misc.)* 1668 HRA Building Permits 9-$467,951 Waived Fees started in March 1 -$55,000 Subtotal Building Permits: $60,949,672 Mechanical 229 - $6,898,447 HRA Mechanical 3-$14,100 Plumbing* 95 HRA Plumbing 2 Total Permits issued and valuation 2291 - $67,862,119 *Set fees not included in valuation Year -End Report — 2017 Planning/Zoning/Building Department - Page 11 Yearly Permit and Valuation Totals YEAR TOTAL NO. OF PERMITS TOTAL VALUATION 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67,862,119 2016 Building 788 $18,429,091 Mechanical 206 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 2013 Building 879 $14,099,677 Mechanical 190 $ 898,781 Plumbing 70 $ $14,998,458 2012 Building 946 $ 6,670,152 Mechanical 168 $ 1,183,714 Plumbing 68 $ $ 7,854,157 2011 Building 919 $ 6,438,050 Mechanical 175 $ 2,240,584 Plumbing 55 $ $ 8,678,634 2010 Building 788 $25,935,474 Mechanical 244 $ 767,772 Plumbing 74 $ 69,300 1106 $26,772,546 2009 Building 833 $17,885,707 Mechanical 195 $ 1,336,884 Plumbing 81 $ 14,253 1109 $19,236,844 2008 Building 925 $14,802,531 Mechanical 207 $ 1,208,482 Plumbing 113 $ 6,400 1,247 $16,017,413 2007 Building 858 $24,047,333 Mechanical 223 $ 2,319,851 Plumbing 118 $ 1,199 $26,367,184 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. Year -End Report — 2017 Planning/Zoning/Building Department - Page 12 New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2017 Single Family Dwelling 25 25 $ 4,972,795 Twinhomes 1 2 373,104 $ 5,234,899 2016 Single Family Dwelling 24 24 $ 4,722,278 Twinhomes 3 6 895,100 $ 5,617,378 2015 Single Family Dwellings 20 20 $ 3,623,304 2014 Single Family Dwellings 23 23 $ 4,770,652 2013 Single Family Dwellings 12 12 $ 2,378,254 2012 Single Family Dwellings 5 5 $ 935,140 2011 Single Family Dwellings 4 4 $ 852,053 2010 Single Family Dwellings 7 7 $ 1,156,000 2009 Single Family Dwellings 4 4 $ 773,000 2008 Single Family Dwellings 10 10 $ 1,488,000 Twinhomes 4 8 1,087,000 14 18 $ 2,575,000 2007 Single Family Dwellings 24 24 $ 3,692,000 Twinhomes 4 8 1,044,000 28 32 $ 4,736,000 Year -End Report — 2017 Planning/Zoning/Building Department - Page 13 2017 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 5,345,899 Highfield Apartments 2,968,690 Enterprise Center 1,676,200 Menards Outbuilding 1,623,003 Caribou/Einstein (shell) 300,723 CenBank 467,133 Hanger at Airport 386,777 Shelter at Citizens Bank 3,724 Detached Garages 36,791,153 425 Ottawa Ave SE 5,620 830 Dale St SW 15,328 1326 Birdie Ct NW 26,691 1424 8t" Ave SW 13,573 745 Brown St SW 14,306 116 North High Dr NE 12,263 206 5t" Ave N E 8,175 234 Jefferson St SE 4,000 436 Hassan St SE 17,521 615 Franklin 16,095 605 Lynn Rd SW 10,304 Total New Construction $12,916,025 19 911vil►yiI:11:03/_1 W_1kIQlklIII&IN:7/_1 Wil QQIN[9]1,I_1kllQ0:11T,191Q=11K Hutchinson High School - remodel 36,791,153 Menards - remodel 1,800,000 South Point Credit Union 990,000 Park Elementary - ADA upgrades 501,418 3M - reroof 501,300 Pizza Ranch 500,000 Hutch Dental 473,573 Ridgewater - grinding room 435,000 Hutch Health - Peds remodel 424,042 Charter School - remodel 250,000 Cenex - fueling station 162,860 Park Towers - one unit remodel 135,261 Brewery 100,000 215 4t" Ave NE - Reroof 85.000 700 Main St N - reroof 60,000 15 Bradford St SE - bathroom at VFW park 55,000 Riverside Park - new backstop 36,050 Total Addition and Remodel Work $42,300,657 All Other Commercial/Industrial Work 3,861,313 All Other Residential Work 1,034,730 Waived Fees 536,951 Mechanical 6,898,447 Plumbing 0 Fire Sprinkler 313,996 Total Construction Valuation $ 67,862,119 Year -End Report - 2017 Planning/Zoning/Building Department - Page 14 City of Hutchinson New Housing Starts 2017 Site Address Sub Type Owner Name Valuation Contractor Issued Date 705 Park Island Dr SW Single Family Kris Betker $208,940 Betker Homes 01/19/2017 925 Texas Cir NW Single Family Sorensen & Naustdal $188,443 Bruce Naustdal 03/22/2017 803 Texas Ct NW Single Family Kris Betker $136,883 Betker Homes 04/19/2017 395 Ottawa Ave SE Single Family Linda Betke $181,993 Betker Homes 04/27/2017 1860 Island View Cir SW Single Family Scott Nokesr $141,036 Nokes/Excelsior Homes 05/09/2017 820 Willow Dr SW Single Family Bruce Naustdal $180,874 Bruce Naustdal 05/09/2017 429 Grant Ave SE Single Family Habitat for Humanity $164,871 Habitat for Humanity 05/23/2017 815 Willow Dr SW Single Family Kris Betker $208,940 Betker Homes 05/22/2017 15319' Ave SW Single Family Zachary Mandelkow $203,896 Schauer & Sons Const. 06/02/2017 390 Ottawa Ave SE Single Family Hutchinson Land Holding $238,546 Betker Homes 06/06/2017 1571 9th Ave SW Single Family Terry & Julie Quast $245,949 Bruce Naustdal 06/21/2017 121 Summerset Ln SE Single Family First Class Builders $157,713 First Class Builders 06-30-2017 1679Mahogany Ct SW Single Family E & J Rentals $368,426 Betker Homes 07/11/2017 730 Alaska Ct NW Single Family Jeff Munsell $50,000 Excelcior Homes 07/10/2017 1423 Heritage Ct NW Single Family Charles & Susan Stenberg $211,217 Utecht Construction 07/24/2017 1427 Heritage Ct NW Single Family Jeannine Gehlen $145,151 Utecht Construction 07/24/2017 1367 Heritage Ave NW Single Family Bonneville Land & Cattle $198,645 Utecht Construction 08/07/2017 1412 Sherwood St SE Duplex JBETCO $186,552 Betker Homes 08/23/2017 1418 Sherwood St SE Duplex JBETCO $186,552 Betker Homes 08/23/2017 1392 Bradford St SE Single Family Knobloch $291,823 Messner Builders 09/25/2017 715 Park Island Dr SW Single Family Kris Betker $243,682 Betker Homes 09/07/2017 400 Totonto Blvd SE Single Family Hutchinson Land Holdings $280,047 Betker Homes 09/26/2017 1445 Calgary Ln SE Single Family Hutchinson Land Holdings $237,643 Betker Homes 09/26/2017 1613 Heritage Ct SW Single Family Bonneville Land & Cattle $208,529 Utecht Construction 10/06/2017 840 Willow Dr SW Single Family Kris Betker $226,092 Betker Properties 12/01/2017 1539 9th Ave SW Single Family Bruce Naustdal $193,185 Bruce Naustdal 12/26/2017 185 Detroit Ave SE Single Family Donald & Racquel Kiecker $160,665 First Class Builders 12/18/2017 New Construction Count 27 Total Valuation $5,345,899 Year -End Report — 2017 Planning/Zoning/Building Department - Page 15 City of Hutchinson Inspection Counts for 2017 Year -End Report — 2017 Planning/Zoning/Building Department - Page 17 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Building Building Final 12 22 17 11 35 40 62 108 63 81 78 35 564 Consult w Contractor 1 1 2 3 6 1 3 6 1 Energy 1 1 1 1 1 Footings 7 1 13 18 28 32 20 24 15 11 5 3 177 Foundation 3 0 13 6 10 14 13 16 4 7 1 2 89 Framing 4 15 14 8 23 22 23 34 26 24 16 21 230 Insulation 2 8 8 3 9 7 8 10 20 10 10 10 105 Lath 1 1 5 2 3 Manufactured Home 0 0 1 0 0 0 0 1 0 1 2 1 6 Other Inspections 0 0 0 0 0 1 1 0 0 0 0 0 2 Poured/Block Wall 4 1 0 8 3 11 4 6 3 2 0 0 42 Preinspection 5 8 23 65 159 263 151 111 64 87 28 11 975 Rated Fire Assemblies 0 1 3 0 0 1 0 4 3 2 1 1 16 Slab 0 0 0 0 0 0 0 0 0 0 0 0 0 Soils 0 0 0 0 0 0 0 0 0 0 0 0 0 Structural 0 2 2 6 2 1 0 1 0 0 0 0 14 Total 39 59 95 126 272 394 285 321 204 230 150 86 2,220 Fire Air Test 0 0 0 0 0 0 0 0 0 0 0 0 0 Aboveground 0 0 0 Alarm Test 0 0 0 0 0 0 0 0 0 0 2 0 2 Final Inspection 0 3 1 2 0 4 2 1 1 0 2 3 19 Hydrostatic Pressure 1 1 2 1 4 1 Rough -in 2 1 1 1 0 6 1 0 0 0 0 2 14 Total 3 5 2 5 1 10 3 1 1 4 5 5 35 Mechanical Duct 0 3 0 0 0 0 0 2 1 1 0 1 8 Appliance Replacement 4 11 5 14 4 3 3 6 3 4 17 8 82 Gas Piping 1 1 3 4 2 4 5 2 9 16 10 7 64 Mechanical Final 10 9 5 14 7 7 10 19 9 14 19 14 127 Rough -in 2 6 5 5 5 12 4 14 8 17 4 6 88 Underground 0 0 0 0 1 2 0 0 0 0 1 0 4 Total 17 30 18 37 19 28 22 43 30 52 51 36 373 Plumbing Backflow Prevention 0 0 0 0 0 0 0 0 0 0 0 0 0 Final 7 9 6 6 7 6 7 12 8 5 22 4 99 Other Inspections 0 0 0 0 1 0 0 0 0 0 0 0 1 Rough -In 2 13 4 6 6 13 3 12 17 7 2 6 91 Sewer and Water 1 1 5 1 8 12 3 5 6 3 0 1 46 Underground 4 3 9 1 6 8 7 11 1 9 1 0 60 Total 14 26 24 14 28 39 20 40 32 24 25 11 297 Public Works BMP Installation 0 0 2 2 4 3 8 8 4 0 0 0 31 Drainage Connection 0 0 1 0 1 2 1 1 1 1 0 0 5 Erosion & Sediment 0 0 3 7 0 2 3 0 0 5 0 0 20 Final 0 0 3 3 1 1 1 0 0 0 3 0 12 Total 0 0 9 12 6 8 13 9 5 6 3 0 68 Total Inspections 73 120 148 194 326 479 343 414 272 316 234 138 2,993 Year -End Report — 2017 Planning/Zoning/Building Department - Page 17 b Building Permit Summary for the Year of 2017 Description Mar. April I May I June July Aug. I Sept. I Oct. I Nov. I Dec. I Totals Est. Value 42,088,588.00 1 2,795,654.00 1 953,636.00 3,513,379.00 5,742,310.00 2,020,707.00 1 1,413,194.00 3,703,156.00 1 2,784,647.00 560,298.00 1 801,562.00 1,484,988.00 1 67,862,119.00 10,700.06 321,957.33 Plan Check Fee 25,687.85 257.51 Surcharge 5,401.54 1,191.08 493.43 1,880.08 3,087.43 1,350.37 931.61 1,936.55 1,532.34 406.40 454.80 770.00 19,435.6: Rlda. Dent. Fees I I 1,904.53 I 6,165.70 Permit Fee (New/Remodel) 141,079.07 945.21 7,545.17 23,950.67 47,851.33 13,060.91 15,636.45 24,103.78 21,469.66 4,723.12 10,891.90 10,700.06 321,957.33 Plan Check Fee 25,687.85 257.51 4,533.34 14,282.02 18,395.65 9,844.58 8,852.26 12,404.69 8,390.75 1,904.53 1,425.47 6,165.70 112,144.35 Excavation Fee 100.00 QLQ- 100.00 605.00 1,145.00 605.00 705.00 610.00 705.00 170.00 70.00 570.00 5,385.00 Set Fees (Residential) 250.00 450.00 1,850.00 8,250.00 18,150.00 16,900.00 10,350.00 8,400.00 6,350.00 5,300.00 1,900.00 750.00 78,900.00 Mfg'd Home 1,750.00 6,527.50 5,250.00 92,067.55 Tree Fees 185.00 360.00 185.00 360.00 370.00 185.00 1,400.00 925.00 Mming 6,120.00 Const Water/Well Conversion 200.00 50.00 175.00 300.00 400.00 150.00 175.00 175.00 50.00 150.00 525.00 Demolition 250.00 22,320.00 500.00 31,203.00 250.00 250.00 250.00 21,025.00 250.00 150.00 248,135.50 50.00 1,950.00 Sign 29 180.00 465.00 180.00 850.00 759.00 240.00 308.80 360.00 39 237.00 130.00 3,709.80 Mechanical/Plumbing 27,658.06 34,833.60 2,759.30 2,763.25 3,585.20 4,288.45 2,614.00 4,782.17 9,387.56 2,903.50 5,882.25 4,034.94 105,492.28 Fire Sprinkling A� O ¢ 367.31 72 65.081 432.39 Other 326 479 344 58.75 402.291 337.501 1 138 3,030 1,114.691 179.95 478.51 2,571.69 A � 'Z7 0.00 Total Bldg. Dept. Fees 195,024.98 36,666.32 17,752.81 50,089.69 90,989.47 46,045.44 38,647.71 50,794.44 47,087.97 17,178.15 20,771.57 22,944.29 633,992.84 Fees to other Departments Plbg. Water Meter. 2,040.00 265.00 530.00 2,570.00 3,195.00 1,060.00 795.00 1,060.00 2,545.00 795.00 14,855.00 Parks & Playgrd. 4,130.00 135.00 350.00 1,775.00 215.00 605.00 565.00 565.00 $ 125,279.90 1 $ 74,640.81 1 $ 8,340.00 Elect. Territory 69,645.31 1 $ 24,829.55 1 $ 800.00 800.00 800.00 QLQ- 1,600.00 4,000.00 SAC Connection 25,690.95 12,420.00 12,535.00 14,628.00 12,650.00 9,200.00 6,900.00 9,200.00 2,300.00 8,579.00 6,900.00 121,002.95 WAC Connection 19,547.55 9,450.00 9,537.50 11,130.00 9,625.00 7,000.00 5,250.00 7,000.00 1,750.00 6,527.50 5,250.00 92,067.55 Tree Fees 600.00 360.00 360.00 1,400.00 1,400.00 1,400.00 600.00 6,120.00 Const Water/Well Conversion 200.00 50.00 100.00 300.00 400.00 150.00 150.00 200.00 50.00 150.00 1,750.00 Total Permit Fees to Others 52,208.50 22,320.00 24,212.50 31,203.00 27,245.00 19,415.00 15,060.00 21,025.00 7,245.00 15,106.50 13,095.00 248,135.50 a O ' Total Permits Fees $ 252,635.02 1 $ 37,857.40 1 $40,566.24 1 $ 76,182.27 1 $ 125,279.90 1 $ 74,640.81 1 $ 58,994.32 1 $ 67,790.99 1 $ 69,645.31 1 $ 24,829.55 1 $ 36,332.87 1 $ 36,809.29 1 $ 901,563.97 QLQ- td - C C. Total Building Permits 18 18 55 194 428 375 246 213 169 145 62 39 1962 O oe QQ Total Mech & Plbg Permits 25 21 19 26 30 31 35 29 40 32 22 19 329 d >v Total Permits Issued 43 39 741 220 458 406 281 242 209 1771 84 58 2,291 CD A� O ¢ Totallnspections 72 122 148 159 326 479 344 420 272 316 234 138 3,030 A � 'Z7 � O b � I A N O 00 J HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Final Master Facilities Plan Presentation Department: PD/FD/City Center LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: John McNamara Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: John McNamara from Wold Architects will be on hand to give a presentation regarding the Master Facilities Plan that was developed by Staff with the input of City Council and the assistance of Wold. Please see the attached report prepared by Wold. Please let Matt or I know if you have any questions. BOARD ACTION REQUESTED: Acceptance of Master Facilities Plan Report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Master Facilities Plan For: is+Hutchinson Police Department is+Hutchinson Fire Department Hutchinson City Center t tip'. City of Hutchinson Project No.: 162257 December 18, 2017 Wold Architects and Engineers 332 Minnesota Street, Suite W2000 Saint Paul, MN 55101 woldae.com 1 651 227 7773 PLANNERS ARCHITECTS nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 TABLE OF CONTENTS EXECUTIVE SUMMARY............................................................................. 1 STUDY METHODOLOGY.............................................................................. 2 PLANNING ASSUMPTIONS....................................................................... .3 Population Profile Guiding Principles PROGRAM DEVELOPMENT...................................................................... 5 Space Standards Programming Summary Departmental Summary SERVICE DELIVERY MODEL...................................................................... 22 Service Groupings PARKING ANALYSIS................................................................................ 23 RECOMMENDATIONS.............................................................................. 25 APPENDIX A - DEPARTMENTAL SURVEYS nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Executive Summary INTRODUCTION The purpose of the study was to determine long-term space needs for the City and to address department service delivery for the next 20 years. In addition to evaluating space and service delivery, an analysis of existing facilities was performed to give the City a tool for planning for preservation of their facilities. The current facilities occupied by the City of Hutchinson participating in this study included the: • City Police Station • City Fire Station • City Center From this analysis, long-term solutions were developed that would improve city operations, improve safety and security and determine appropriate space usage. This analysis and solution development is intended as a tool for the City Council to make long- term decisions regarding the buildings and potential reorganization of existing facilities. The recommendation by the Core Planning Group that best fits the long-range needs of the City includes: 1. Construct a new Police Facility on a site located near the downtown business community. The existing site for the Fire Station is currently an ideal location for response given its central location and proximity to volunteers responding to the facility. Long- term, as call volumes increase, the City will need to explore options for a satellite station located in the southwest portion of the city on a site yet to be determined. The Core Planning Group is recommending expansion of the existing Fire Station at the current site by purchasing additional properties around the current facility for this expansion. In the short-term, and prior to any expansion, it is also recommended to purchase available property near the fire station for expansion of the parking area for responders. Alternatively, design the new Police Facility to allow for expansion for fire operations thereby creating a Public Safety Facility that would include both Police Operations and Fire Operations. Page 1 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Renovate the existing City Center to improve the customer experience by centralizing service counters, expanding the motor vehicle waiting area and modernizing the staff office areas to improve efficiency. Wold Architects and Engineers is pleased to submit to the City of Hutchinson City Council this Master Facilities Plan Report for your consideration and approval. We wish to thank the City Council and the Core Planning Group for their efforts in providing our team with the information necessary to complete this report. IR John McNamara // AIA, LEED-AP Partner Wold Architects and Engineers Page 2 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 STUDY METHODOLOGY To arrive at the recommendations included in this report, extensive meetings and discussions occurred between the Wold team, the Core Planning Group, City Council and Departmental staff. This effort included departmental surveys, staff interviews, and information gathering. Additionally, as part of the interview and survey process, an analysis of staffing needs was done. We asked each department head to review historic staffing numbers and to project the number of staff needed to effectively and efficiently provide service to the city in the future. To assist in determining operational efficiency and future need, the Core Planning Group studied the following: Current and Future Operations • Analysis of current operations Department surveys and interviews Projection of operational opportunities Growth Needs Analvsis • Review and approval of projected growth needs • Exploration of space deficiencies Program • Development of a program of spaces • Refinement of basic program needs • Discussion of standardizing workstation and office sizes Page 3 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 PLANNING ASSUMPTIONS The following Planning Assumptions and Guiding Principles developed by the Core Planning Group and presented to the Board of Commissioners were the basis for the recommendations. Population Profile Population • 2000 13,080 • 2005 13,817 • 2010 14,178 • 2015 14,170 • 2020 (Forecast) 14,950 • 2030 (projected)* 15,757 * Assumes the same percentage of growth of 5.4% over 10 years. Conclusions: • The population of Hutchinson grew steadily from 2000 to 2010 at an average rate of 8.4%. • The population growth from 2010 to 2015 decreased due to a slowdown of the housing market during the recession. • Aging population increases will continue to increase, requiring consideration in any future planning. Page 4 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Guiding Principles The following Guiding Principles were developed by the Core Planning Group as a way to guide decision making. These Guiding Principles were presented to the City Council at a workshop held on June 13, 2017: 1. Focus on Function & Operations: ➢ Anticipate the needs of the City for the next 20 years. ➢ The facility solutions should encourage efficiency, interaction and collaboration. ➢ The facilities should strive to be safe for staff, but also be open and publically welcoming. ➢ Provide secure parking to protect the City's investment in vehicles and technology. 2. Sustainability: ➢ Plan for common sense sustainable approaches for buildings and operations. ➢ Solutions should support sustainable initiatives started with Minnesota GreenStep Cities initiative. 3. Community Pride & Personnel Recruitment: ➢ The facility solutions should showcase the City's rich history and commitment to the arts by providing space to display these achievements. ➢ The facility solutions should achieve the best functional layout for the departments. ➢ The facility solutions should create a flexible, comfortable work environment that staff take pride in. Page 5 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Project Goals: 1. Inventory/ Evaluate Existing Facilities 2. Assess Future Space Needs 3. Recommendations for Proper Safety/ Security for Facilities, including City Council Chambers 4. Develop Concepts/ Options for Future 5. Provide Recommendations for Long Term Maintenance Items to Preserve Facilities Specific Goals and Objectives for Each Facilites City Hall 1. Security for Council Chambers 2. Secure staff spaces 3. Consolidate service counters 4. More efficient use of office space Fire 1. Separation of public and staff 2. Additional public space for events 3. Training space 4. Adequate parking Police 1. Security for staff and public 2. Collocate all departments 3. Covered vehicle parking 4. Evidence processing improvements Page 6 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 PROGRAM DEVELOPMENT The following space program was developed based on the departmental surveys that identified current and future utilization and current space deficiencies. Utilizing space standards, the space program reflects staff growth and correcting noted deficiencies. Space Standards The following Space Standards based on job classification were discussed and deemed acceptable by the Core Planning Team. While the workstations are smaller than those currently in City facilities, the need for space has decreased as technology and digital file storage has increased. Furthermore, the smaller stations are more efficient, provide a comparable amount of workspace, and allow for more collaborative and interactive functions that also create buffers between departments. OFFICES Executive Office Director Office Supervisor Office WORK STATIONS Regular Administrative Technical/ Engineering Flexible/ Intern/ Seasonal MEETING ROOMS Small Meeting Room Medium Meeting Room Large Meeting Room Training Room 225 to 250 sq. ft. 150 to 180 sq. ft. 120 sq. ft. 7'x6' work station 8'x6' work station 6'x6' workstation 150 sq. ft. (3-4 people) 250 sq. ft. (5-8 people) 500 sq. ft. (10-15 people) 1,500 sq. ft. to 2,000 sq. ft. (50 to 90 people) These space standards were used as the basis for the future space planning program in City. Page 7 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Program Summary Utilizing information gathered through surveys and departmental interviews, the following detailed space program was developed. The net space requirement for each department was increased by a factor of 1.4 in to allow for circulation, walls, and common space. The total building square footage was increased by a factor of 1.2 to allow for exterior walls, public hallways, restrooms and mechanical spaces. FIRE DEPARTMENT Page 8 Existing Program Proposed Program 1.00 Administration Waiting/ Lobby 190 S.F. 300 S.F. Public Toilet 63 S.F. Chief/ Assistant Chief Office 131 S.F. 400 S.F. Lieutenant 131 S.F. 180 S.F. Conference Room (1@ 300 SF) 300 S.F. Men's Toilet 84 S.F. incl. S.F. Women's Toilet 65 S.F. incl S.F. Toilets/ Showers 330 S.F. Training @ 50 People/Chairs 751 S.F. 1,000 S.F. Training Office 110 S.F. 0 S.F. Inspectors 170 S.F. Battalion Chief Office 177 S.F. 177 S.F. Subtotal Administration 1,318 S.F. 2,157 S.F. Net to Gross Factor x 1.3 x 1.4 Total GSF Departmental Administration 1,713 S.F. 3,020 S.F. 2.00 Living Area Kitchen 101 S.F. 200 S.F. Storage 32 S.F. 118 S.F. Men's Toilet 50 S.F. Incl. S.F. Women's Toilet 90 S.F. Incl. S.F. Laundry 200 S.F. Dining 500 S.F. Kitchen 200 S.F. Day Room 500 S.F. Shower/ Toilets 230 S.F. Page 8 nwo, Bunk Rooms (6 @ 110) Fitness Area City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 660 S.F. 450 S.F. Subtotal Living Area 273 S.F. 3,058 S.F. Net to Gross Factor x 1.1 X 1.4 Total GSF Living Area 300 S.F. 4,281 S.F. 3.00 Apparatus Bay/ Support Space Apparatus Bay (7 @ 1,072 ea) 6,431 S.F. 7,504 S.F. Maintenance Bay/Wash 638 S.F. 0 S.F. Control Room 72 S.F. 200 S.F. Turn Out Gear (50 @ 10 sf) 500 S.F. Gear Wash 200 S.F. Mech. 83 S.F. 94 S.F. Hose 184 S.F. 184 S.F. Tools 180 S.F. 300 S.F. Air 95 S.F. 250 S.F. Chemical Stor. 63 S.F. 100 S.F. Mezzanine 364 S.F. 364 S.F. Upper Storage 1,030 S.F. Subtotal Apparatus Bay 8,110 S.F. 10,726 S.F. Net to Gross Factor x 1.1 x 1.1 Total Apparatus Bay 8,921 S.F. 11,799 S.F. 4.00 EMS Bunks (2@110) 220 S.F. Apparatus Bay Day Room 600 S.F. Subtotal EMS 0 820 S.F. Net to Gross Factor x1.3 Total EMS 0 S.F. 1,066 S.F. Page 9 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 POLICE DEPARTMENT Existing Program Proposed Program 1.00 Administration Chief's Office 301 S.F. 250 S.F. Administration/Reception 344 S.F. 344 S.F. Meeting Room ((2@150sf) 137 S.F. 300 S.F. Lieutenant's Office (2 @ 150sf) 129 S.F. 300 S.F. Conference Room 188 S.F. 500 S.F. Records 113 S.F. 120 S.F. Dispatch 174 S.F. 300 S.F. Toilet 27 S.F. 60 S.F. Janitor 11 S.F. 60 S.F. Lobby 203 S.F. 400 S.F. Men's Toilet 90 S.F. 90 S.F. Women's Toilet 73 S.F. 73 S.F. Investigations Sergeant 150 S.F. Storage 25 S.F. 25 S.F. Soft Interview 310 S.F. 150 S.F. Soft Interview 60 S.F. 150 S.F. Subtotal Administration 2,185 S.F. 3,272 S.F. Net to Gross Factor x 1.3 X 1.4 Total Administration 2,862 S.F. 4,581 S.F. 2.00 Prisoner Processing/Holding Sally Port 52 S.F. 52 S.F. Secure Rooms (3 @ 75 SF) 225 S.F. 225 S.F. Interview (2 @ 60 sf) 120 S.F. 120 S.F. Booking (2 @ 75 SF) 150 S.F. 150 S.F. Subtotal Prisoner Processing/Holding 547 S.F. 547 S.F. Net to Gross Factor x 1.3 x 1.3 Total Prisoner Processing/Holding 3.00 Fleet Services/Vehicles Secure Garage (15 @ 350 sf/stalls) Decontamination Area Subtotal Fleet Services/Vehicles Net to Gross Factor Total Fleet Services/Vehicles 4.00 Staff Support 711 S.F 4,300 S.F 4,300 S.F X 1.1 4,730 S.F Page 10 711 S.F. 5,250 S.F. 100 S.F. 5,350 S.F. X 1.1 5,885 S.F. nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Break Room 300 175 S.F. 300 S.F. Emergency Operations Center 1,200 S.F. 1,500 S.F. Storage S.F. 61 S.F. 100 S.F. Patrol/ Briefing 150 424 S.F. 700 S.F. Record Storage S.F. 265 S.F. 265 S.F. Janitor Net to Gross Factor 139 S.F. 139 S.F. Mech. Vehicle Processing Area 139 S.F. 139 S.F. IT 4,254 88 S.F. 100 S.F. Mech. 513 S.F. 513 S.F. Subtotal Staff Support 3,004 S.F. 3,756 S.F. Net to Gross Factor x 1.3 x 1.4 Total Staff Support 3,905 S.F. 5,258 S.F. 5.00 Patrol Men's Locker Room 300 S.F. 500 S.F. Women's Locker Room 180 S.F. 200 S.F. Patrol Sergeants 480 S.F. 500 S.F. Conf. Room 61 S.F. 150 S.F. Storage 61 S.F. 100 S.F. Subtotal Patrol 1,082 S.F. 1,450 S.F. Net to Gross Factor x 1.3 Evidence Storage x 1.4 1000 Total Patrol 1,407 S.F. 2,030 S.F. 6.00 Investigations and Evidence Detectives (6@150) 2650 900 S.F. Bullpen Area (6@64) 384 S.F. Case Management Conference Room 500 S.F. Interview Room (2@150) 300 S.F. Storage 100 S.F. Computer Forensics Storage 120 S.F. Evidence Intake 150 S.F. Evidence Processing 300 S.F. Evidence Storage 1000 S.F. Vehicle Processing Area 500 500 S.F. Subtotal Investigations & Evidence 3,150 4,254 S.F. Net to Gross Factor x1.4 x 1.4 Total Investigations and Evidence CITY CENTER 4,410 5,956 S.F. Existing Program Proposed Program 1.00 Lobby Page 11 nwo, Vestibule Reception/Lobby Men's Toilet Women's Toilet Staff Conference Multi -Use Conference Conference (2@180sf) Service Area - Utility Billing Service Counter 2.00 Council Chambers Council Chambers Council Office Audio/Visual Storage Open Office HR 3.00 Administration Finance Director City Attny. Executive Assistant (2@120) City Admin Secure Storage - Finance Storage Payroll/Benefits HRA Director Production Copy Open Office Files Page 12 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 125 S.F. 125 S.F. 1,365 S.F. 1,365 S.F. 125 S.F. 125 S.F. 125 S.F. 125 S.F. 305 S.F. 305 S.F. 352 S.F. 350 S.F. 207 S.F. 360 S.F. 100 S.F. Incl. S.F. 168 S.F. 300 S.F. 2,665 S.F. 3,055 S.F. 1,114 S.F. 1,114 S.F. 222 S.F. 222 S.F. 204 S.F. 204 S.F. 250 S.F. 250 S.F. 235 S.F. 235 S.F. 2,025 S.F. 2,025 S.F. 207 S.F. 180 S.F. 190 S.F. 190 S.F. 240 S.F. 235 S.F. 235 S.F. 102 S.F. 102 S.F. 128 S.F. 128 S.F. 129 S.F. 120 S.F. 120 S.F. 120 S.F. 305 S.F. 150 S.F. 822 S.F. 822 S.F. 70 S.F. 70 S.F. 2,308 S.F. 2,357 S.F. nwo, 4.00 IT IT IT IT Director 5.00 Planning/ Engineering/ Zoning Engineering Director Planning Building/ Zoning Manager Building Inspector (2 @ 42 sf) EDA Environmental Fac. Manager Service Counter Open Office Record Storage Record Storage Cable Commission Receiving/Elec. Engineering Storage Building Official Files Plotter in Print Room 6.00 DMV MN Manager Storage Motor Vehicle Open cubicle EDA Janitor Conference Room Page 13 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 207 S.F. 120 S.F. 147 S.F. 120 S.F. 188 S.F. 180 S.F. 542 S.F. 420 S.F. 235 S.F. 180 S.F. 215 S.F. 180 S.F. 169 S.F. 100 S.F. 169 S.F. 0 S.F. 140 S.F. 180 S.F. 140 S.F. 150 S.F. 85 S.F. 85 S.F. 410 S.F. 410 S.F. 333 S.F. 333 S.F. 631 S.F. 631 S.F. 1300 S.F. 1300 S.F. 400 S.F. 400 S.F. 85 S.F. 85 S.F. 150 S.F. 70 S.F. 70 S.F. 125 S.F. 200 S.F. 4,507 S. F. 4,454 S. F. 170 S.F. 120 S.F. 132 S.F. 150 S.F. 621 S.F. 800 S.F. 115 S.F. 0 S.F. 15 S.F. 15 S.F. 0 S.F. 250 S.F. 1,053 S. F. 1,335 S. F. nwo, 7.00 Staff Support Men's Toilet Women's Toilet Breakroom Janitor Mech. City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 145 S.F. 145 S.F. 145 S.F. 145 S.F. 273 S.F. 350 S.F. 10 S.F. 60 S.F. 625 S.F. 625 S.F. 1,198 S. F. 1,325 S. F. Subtotal City Center 14,298 S.F. 13,791 S.F. Net to Gross Factor x1.2 x 1.4 Total Staff Support/Training 17,158 S.F. 19,307 S.F. FACILITY PROGRAM SUMMARIES Total GSF Fire Department 10,935 S.F. 19,100 Existing Space Proposed Program Fire Department x 1.18 x 1.2 1.00 Total GSF Administration 1,713 S.F. 3,020 S.F. 2.00 Total GSF Living Area 300 S.F. 4,281 S.F. 3.00 Total GSF Apparatus Bay 8,921 S.F. 11,799 S.F. 4.00 Total GSF EMS 0 S.F. 0 S.F. Page 14 Total GSF Fire Department 10,935 S.F. 19,100 S.F. Building Net to Gross Factor x 1.18 x 1.2 Total Gross SF Fire Department 14,520 S.F. 22,920 S.F. Police Department 1.00 Total GSF Administration 2,862 S.F. 4,581 S.F. 2.00 Total GSF Processing/Holding 711 S.F. 711 S.F. 3.00 Total GSF Fleet ServicesNehicles 4,730 S.F. 5,885 S.F. 4.00 Total GSF Staff Support 3,905 S.F. 5,258 S.F. 5.00 Total GSF Patrol 1,407 S.F. 2,030 S.F. 6.00 Total GSF Inv. and Evidence 0 S.F. 5,956 S.F. Total police Department 13,615 S.F. 24,421 S.F. Building Net to Gross Factor x 1.3 x 1.2 Total Gross SF Police Department 17,972 S.F 29,305 S.F. Page 14 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 City Center 1.00 Total GSF Lobby Area 2,665 S.F. 3,055 S.F. 2.00 Total GSF Council Chambers 2,025 S.F. 2,025 S.F. 3.00 Total GSF Administration 2,308 S.F. 2,357 S.F. 4.00 Total GSF IT 542 S.F. 420 S.F. 5.00 Total GSF Plan/ Zone/ Engineering 4,507 S.F. 4,454 S.F. 6.00 Total GSF DMV 1,053 S.F. 1,335 S.F. 7.00 Total GSF Staff Support 1,198 S.F. 1,325 S.F. Total City Center 14,298 S.F. 14,971 S.F. S.F. Building Net to Gross Factor x 1.2 X 1.2 Total Gross SF City Center 19,759 S.F. 17,965 S.F. Page 15 nwo, City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 RECOMMENDATIONS Through discussions with the Core Planning Group and City Council, recommendations were developed to meet the needs of the City for the next 20 years. The group considered the following when determining need: • Population Growth • Staffing Projections • Workplace Trends • Technology • Service Delivery Model • Expandability of Sites Options Discussion The Core Planning Group evaluated various options, including reuse of existing facilities, new facility construction, location within the community and the potential of a combined public safety facility. The group determined and recommends that keeping core services (police, fire and city facilities) located in downtown Hutchinson was the best long term solution for delivering services for the community. As stated previously, the Core Planning Group agreed that the solution that best fit the long-range needs for the city and fit the Guiding Principles includes: 1. Construct a new Police Facility on a site located near the downtown business community. The existing site for the Fire Station is currently an ideal location for response given its central location and proximity to volunteers responding to the facility. Long- term, as call volumes increase, the City will need to explore options for a satellite station located in the southwest portion of the city on a site yet to be determined. The Core Planning Group is recommending expansion of the existing Fire Station at the current site by purchasing additional properties around the current facility for this expansion. In the short-term, and prior to any expansion, it is also recommended to purchase available property near the fire station for expansion of the parking area for responders. Page 16 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Alternatively, design the new Police Facility to allow for expansion for fire operations thereby creating a Public Safety Facility that would include both Police Operations and Fire Operations. Renovate the existing City Center to improve the customer experience by centralizing service counters, expanding the motor vehicle waiting area and modernizing the staff office areas to improve efficiency. Core Planning Group Recommendation: Priority 1 — Construct a New Police Facility located in downtown Hutchinson PROGRAM SUMMARY -.SIAO M s .� Wfflll. • ?: M Note: At the time of this report, the following sites were studied for possible location of a new police facility. Other sites may be considered at the by the City through further development of the solution Page 17 City of Hutchinson Master Facilities Plan ap, Project No.: 162257 December 18, 2017 New Police Facility - Site Option (Econofoods Site) r i , ..J - Yelerar.s err•Xial Park t i r r �• YC • orr— -51 ra i �155'LI= �. ��,kWa�li'� �•i'r-!= �,.Y.J ��li�i 5':-:- '���i I���ii�l��.i •: �': '.r�:y..._�� _ ,4� _ nwo, New Police Facility — Site Option (Near Existing Fire Station) City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 Page 19 nwo, Priority 2 - Expand Current Fire Station at Existing Site PROGRAM SUMMARY Aft On 6' W-1 Awymaft_ INA" ft-ervm Page 20 MAIS City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 M. . M_ a I 4MV, M _ 4 2�awsk Tk_LC�_ Imam- rIS •- I L Sta 411* Parking Fire Add. ' staff Pa rki n rb •- �� = ,n LYi�dl1 i ' - S `j I � i nwo, Priority 3 — Renovate City Center PROGRAM SUMMARY Page 22 City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 fail"6' , l � � nwo, a" 9WIN Renovated City Hall 3UmWapmm 9 HEUIaO R'XWQE City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 UORA0E ;W'SHNC+ELEGTP I IAW& E ftn PIPRCTs+ rt xlc*AIIE amcn {i a+L apy E1f{;R'hE AGU LaaT .. Wry �muT AT 9MY AZPJLL HR ErEG-�++E kSSdTtiLl FIIVJLF P91Ef:IKA WJ OrDR& FILEFF O )pY 3 BpE++�ti•?4 Z3k7 !ZgWICC COMM Ik Page 23 anUASMITM F. ' FbT1UE Iva,itw WOPAaE DKW tl ti151 Cf U%h Uf fIZE LLV LURACLEM nwo, Budget Recommendations WN" } City of Hutchinson Master Facilities Plan Project No.: 162257 December 18, 2017 1011 1�4 �li•;ft'skmals-g-ftsw- cast L19,01-16 WWS1211ft 1000,11 SAW" *I* Page 24 HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Consideration of Charter Commission Amendments Department: Administration/Legal LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Matt Jaunich/Marc Sebora Agenda Item Type: Presenter: Matt Jaunich/Marc Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Charter Commission met on November 30, 2017, and January 31, 2018, to review and discuss proposed changes to the City Charter. The changes reviewed pertained to the following sections: Section 2.09 — Vacancies In The Council. Section 4.02 — Special Elections. Section 5.06 — Initiative.. Section 5.09 — Recall Election On February 22, 2018, the Charter Commission formally submitted a recommendation to the City recommending that the above-mentioned sections be amended by ordinance. The proposed ordinance encapsulates the specific changes as proposed by the Charter Commission. Minnesota Statute Section 410.12, Subd. 7 allows for Charter amendments to be enacted by ordinance following a public hearing. These amendments may be considered for adoption by a unanimous vote of the Council via ordinance. If approved, the public hearing and second reading and adoption of the ordinance with the amendments would be set for March 13, 2018. Should the Council approve the ordinance, the amendments will take effect 90 days from the date of the adoption of the ordinance. During that 90 day period, citizens can circulate a petition and file with the City a petition with verified signatures of registered voters requesting that any of the proposed changes above be voted on at a referendum. This ordinance must be approved unanimously in order to take effect. BOARD ACTION REQUESTED: Accept recommendations of Charter Commission for City Charter amendments and set public hearing and second reading and adoption of Ordinance No. 18-781 for March 14, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CHARTER COMMISSION February 22, 2018 Hutchinson City Council 1 l 1 Hassan St. SE Hutchinson, MN 55350 Re: Charter Commission Recommendation Dear City Counci l: The Hutchinson Charter Commission met on January 31, 2418, to review and discuss proposed changes to the City Charter. The changes reviewed pertained to the following sections: Section 2.09 — Vacancies In The Council. Section 4.02 — Special Elections. Section 5.06 — Initiative.. Section 5,09 — Recall Election. These revisions were considered because in its 2417 session, the Minnesota Legislature amended the State special election laws and limited special elections to the following dates: • The second Tuesday in February. ■ The second Tuesday in April. • The second Tuesday in May. • The second Tuesday in August. ■ The first 'Tuesday after the first Monday in November. • On another date if the special election is held in response to an emergency or disaster. "Emergency" means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. "Disaster" means a situation that creates an actual or imminent serious threat to the health and safety of persons or a situation that has resulted or is likely to result in catastrophic loss to property or the environment. A home rule charter city must not designate additional dates in its charter. In order to bring the Charter into compliance with the amended State special election laws, the Charter Commission voted to recommend amendment, by way of ordinance, of the sections as follows: 1.) Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of expiration of the term of any elective officer without an elected successor, the failure of any elective officer to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city of more than three months, conviction of a felony of any such elective officer whether before or after such qualification, or by reason of the failure of any elective officer without good cause to perform any of the duties of membership in the council for a period of three months. In each such case the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to till the same. In the case of a tie vote in the council, the mayor shall make the appointment. In the event the unexpired term of the vacant seat is one year or less, such appointee shall complete the unexpired term. In the event the unexpired term of the vacant seat exceeds one year, a special election shall be held on the earliest date permitted under Minnesota law fit OF before the ae*t regular munteipal to fill the remainder of the vacancy. The city administrator shall give published notice of such special election in the official newspaper of general circulation, at least 30 days prior to said special election. 2.) Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special election and provide all means for holding it. Except as provided in Section 2.09, the city administrator shall give at least two weeks" published notice of a special election. The procedure at such election shall conform as nearly as possible to that prescribed for other city elections, including a primary municipal election if an elective office is to be filled at the special election. Special elections shall be held on those dates Permitted b Minnesota law. 3.) Section 5.06. INITIATIVE. Any ordinance, except an ordinance relating to the budget or capital program, the appropriation of money, the levy of taxes, or the salaries of city officers or employees, may be proposed by a petition which shall state at the head of each page or attached thereto the exact text of the proposed ordinance. If the council passes the proposed ordinance with amendments and a 415 majority of the sponsoring committee do not disapprove the amended form by a statement filed with the city administrator within 10 days of its passage by the council, the ordinance need not be submitted to the voters. If the council fails to enact the ordinance in acceptable form within bd days after the final determination of sufficiency and regularity of the petition, the ordinance shall be placed on the ballot at the next election occurring in the city. If no election is to occur within 120 days after the tiling of the petition, the council shall call a special election on the ordinance to be held on the earliest date permitted under Minnesota law %ithin sueh period. If a majority of those voting on the ordinance vote in its favor, it shall become effective 30 days after adoption unless the ordinance specifies a later effective date. 5.) Section 5.09. RECALL ELECTION. If the petition or amended petition is found sufficient and regular, the city administrator shall officially notify the person sought to be recalled of the sufficiency and regularity of the petition and of the pending action. The council shall at its next meeting, by resolution, provide for the holding of a special recall election on the earliest date Vermitted under Minnesota law not less than 30 nor in than 45 days affer sueh fneeting, but if any other eleetion is to oecur withia 60 days after such a. s recall ale -ell' n at that tim- a �a�Ma1 �..y�. . On behalf of the Charter Commission, please accept the recommendations as described above and consider adopting them by ordinance. Sincerel , Don Walser Charter Commission Chair Ordinance No. 18-781 Publication No. AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 2.09, 4.02, 5.06 AND 5.09 OF HUTCHINSON CITY CHARTER The City Council hereby ordains: WHEREAS, the Hutchinson Charter Commission met on November 30, 2017, and January 31, 2018, to review sections of the City Charter for updating or amending pursuant to Minnesota law changes related to special elections; and, WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be made to Sections 2.09, 4.02, 5.06 and 5.09 in order to bring the Charter into compliance with the amended State special election laws; and, WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by ordinance, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT 1. The Hutchinson City Charter be amended as follows: Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of expiration of the term of any elective officer without an elected successor, the failure of any elective officer to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city of more than three months, conviction of a felony of any such elective officer whether before or after such qualification, or by reason of the failure of any elective officer without good cause to perform any of the duties of membership in the council for a period of three months. In each such case the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same. In the case of a tie vote in the council, the mayor shall make the appointment. In the event the unexpired term of the vacant seat is one year or less, such appointee shall complete the unexpired term. In the event the unexpired term of the vacant seat exceeds one year, a special election shall be held on the earliest date permitted under Minnesota law tit or before the ~w* to fill the remainder of the vacancy. The city administrator shall give published notice of such special election in the official newspaper of general circulation, at least 30 days prior to said special election. Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special election and provide all means for holding it. Except as provided in Section 2.09, the city administrator shall give at least two weeks' published notice of a special election. The procedure at such election shall conform as nearly as possible to that prescribed for other city elections, including a primary municipal election if an elective office is to be filled at the special election. Special elections shall be held on those dates permitted by Minnesota law. Section 5.06. INITIATIVE. Any ordinance, except an ordinance relating to the budget or capital program, the appropriation of money, the levy of taxes, or the salaries of city officers or employees, may be proposed by a petition which shall state at the head of each page or attached thereto the exact text of the proposed ordinance. If the council passes the proposed ordinance with amendments and a 4/5 majority of the sponsoring committee do not disapprove the amended form by a statement filed with the city administrator within 10 days of its passage by the council, the ordinance need not be submitted to the voters. If the council fails to enact the ordinance in acceptable form within 60 days after the final determination of sufficiency and regularity of the petition, the ordinance shall be placed on the ballot at the next election occurring in the city. If no election is to occur within 120 days after the filing of the petition, the council shall call a special election on the ordinance to be held on the earliest date permitted under Minnesota law within sueh period. If a majority of those voting on the ordinance vote in its favor, it shall become effective 30 days after adoption unless the ordinance specifies a later effective date. Section 5.09. RECALL ELECTION. If the petition or amended petition is found sufficient and regular, the city administrator shall officially notify the person sought to be recalled of the sufficiency and regularity of the petition and of the pending action. The council shall at its next meeting, by resolution, provide for the holding of a special recall election on the earliest date permitted under Minnesota law not less than 30 nor- "'�--� than 45 days after- sueh meeting, but if any other- eleetion is to oeetir- within 60 dw�s after- sueh meeting, the eouneil may in its diser-etion provide for- the holding of r-eeall ,.leetio fit that tinw. 2. Changes to the City Charter will take effect 90 days from adoption of this ordinance. Adopted by the City Council this day of 52018. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Approve/Deny Hiring a Grant Writer for the Graffiti Preservation Project Department: Administration LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: On Tuesday, January 16, Council Member Christensen and Lofdahl, along with Administrator Jaunich, Dan Jochum, and JJ Verhey, attended a meeting with representatives of Historic Hutchinson, the McLeod County Rail Authority, and the McLeod County Historical Society to discuss the next "phase" of the graffiti preservation project at the Historic Depot. A second meeting was held on February 13 in which Council Member Christensen and Lofdahl, along with Administrator Jaunich and EDA Director Seppelt attended. The second meeting also included members of Historic Hutchinson and the McLeod County Rail Authority. The group discussed and agreed to apply for a grant to bring someone in to do a condition/risk assessment report on the Graffiti at the Depot. The group agreed to hire a grant writer and split the costs between Historic Hutch, the City, and the Rail Authority. The estimated cost of the grant writer is $1,500 to $2,000. The grant would be the Cooperative Grant/Historical & Cultural Heritage Grant which has a deadline of April 13, 2018. The group is looking to hire Bayley Schluter and her proposal ($1,500) is attached. If approved, I would recommend that it is done contingent of Historic Hutchinson and the Rail Authority being partners in the project. BOARD ACTION REQUESTED: Approve/Deny Entering into an Agreement for a Grant Writer at a cost of $1,500 to be split between the City, Historic Hutchinson, and the Rail Authority Fiscal Impact: $ 500.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Bayley Schluter Grant Writer Subject: Quote Address: 1025 Texas Ave, Apt E7 Phone: 651-274-1671 Email: schluterbay@gmail.com City: State: Hutchinson MN Zip Code: 55350 Client Name(s) Quote Date Quote Good For Minnesota Regional Rail Authority 02-20-2018 60 Days City of Hutchinson, Minnesota Historic Hutchinson, MN Description Hrs Rate/Price Subtotal Advance Payment (20% of Total) $330 $330 Write Application for Minnesota Historical 25 $30/hour $750 and Cultural Heritage Grant to hire a Preservation Consultant to write an Assessment for the Depot Graffiti (To Be Paid When Grant Application is Approved) Write an RFP for an Preservation Consultant to 7 $30/hour $210 submit with the Grant application (To Be Paid When Grant Application is Approved) Write and Submit the Final Report upon Project's 7 $30/hour $210 Completion (To Be Paid When Final Report is Approved) Total $1500' QUOTE TOTAL $1500' -DO .18 Granttiter Date Bayley Schluter Grant Writer Subject: Invoice 1 Address: 1025 Texas Ave, Apt E7 Phone: 651-274-1671 Email: schluterbay@gmail.com City: State: Hutchinson MN Zip Code: 55350 Client Name(s) Invoice Date Please Pav Due Date Minnesota Regional Rail Authority City of Hutchinson, Minnesota Historic Hutchinson, MN 02-20-2018 $330 03-27-2018 Description Hrs Rate/Price Subtotal Advanced Payment (20% of Total Quote) for $330 $330 Writing a Minnesota Historical and Cultural Grant Application on behalf of the above named organizations Total $330 Invoice Total $330 DUE DATE 3-27-18 Grantriter Date HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Calling a Special Meeting to Conduct a Strategic Planning Session Department: Administration LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: As we have talked about in the past, there was a desire to conduct a Strategic Planning Session as a City Council. I've been working on getting that established and the City Council will be working with Richard Fursman of HueLife (www.hue.life). In conversations I've had with Richard, here are the list of outcomes we are hoping to achieve during this session/retreat: • Vision for the Next 3-5 years • Prioritization of projects • Plan for Implementation • Schedule and team assignments • Success indicators I'll have more information for you on this event within the next week. But to properly prepare, we should officially schedule this event as a special meeting of the City Council. It will be a two-day event taking place on Friday and Saturday, March 16 & 17 at the City Center. The Friday session will be from 3 p.m. to 8 p.m. and the Saturday session will be from 9 a.m. to 3 p.m. BOARD ACTION REQUESTED: Approval of calling a special meeting to conduct a Strategic Planning Session from 3 p.m. to 8 p.m. on Friday, March 16 and from 9 a.m. to 3 p.m. on Saturday, March 17 at City Center Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal -ice Control by the numbers OCTOBER-NOVEMBER 2017 2016 2015 2014 2013 Days with operations 2 1 11 13 2 Actual snowfall (inches) 2.8 3.7 2.0 5.2 2.0 Average snowfall (inches) 6.5 6.5 6.5 6.5 6.5 Days with below 00 temps - - - 5 - Actual average high temp 42 51 48 32 41 Actual average low temp 24 33 32 15 21 Average high temp 41 41 41 41 41 Average low temp 23 23 23 23 23 City employees utilized 3F- 13 5 18 7 Contractors utilized - - - 5 Total personnel hours 11.0 80.8 9.5 451.0 38.0 City equipment units used 3 15 5 23 9 Contractor equipment units used - - - 5 - Total equipment hours 11.0 80.8 9.5 454.5 38.0 Gallons of fuel used 8.0 244.0 6.0 1,412.6 167.0 Salt brine used (gallons) - 380.0 - 3,075.9 - Sand -Salt used (tons) 42.0 T 15.2 33.5 272.2 12.0 De-icing salt used (tons) 11.7 1 9.3 4.8 13.1 - Snow Removal -Ice Control by the numbers DECEMBER 2017 2016 2015 2014 2013 Days with operations 10 17 11 10 22 4ctual snowfall (inches) 2.8 8.0 7.6 6.7 13.8 Overage snowfall (inches) 9.1 9.1 9.1 9.1 9.1 Days with below 00 temps 7 7 2 4 16 Actual average high temp 26 26 33 29 18 Actual average low temp 11 11 22 17 1 Average high temp 26 26 26 26 26 Average low temp 8 g g g g -ity employees utilized 19 17 18 16 21 Zontractors utilized 9 7 6 g Total personnel hours 454.0 676.0 618.3 262.0 1,101.3 City equipment units used 22 24 26 22 25 Contractor equipment units used - 9 7 6 6 Total equipment hours 454.0 687.5 623.3 266.0 1,112.3 Gallons of fuel used 1,629.0 1,766.1 1,626.7 778.0 3,101.0 Salt brine used (gallons) 3,445.0 2,265.0 1 1,505.0 1,305.0 3,295.0 Sand -Salt used (tons) 388.0 263.6 177.7 224.1 466.5 De-icing salt used (tons) 44.9 47.3 1 40.9 23.3 3.0 Snow Removal -Ice Control by the numbers JANUARY 2018 2017 2016 2015 2014 Days with operations 10 14 17 9 25 Actual snowfall (inches) 7.1 4.9 1.9 3.8 14.1 Average snowfall (inches) 8.5 8.5 8.5 8.5 8.5 Days with below 00 temps 12 10 9 8 20 Actual average high temp 25 26 23 26 18 Actual average low temp 7 13 8 11 (4) Average high temp 23 23 23 23 23 Average low temp 3 3 3 3 3 City employees utilized 19 18 17 16 18 Contractors utilized - 8 3 - 7 Total personnel hours I 487.5 561.8 269.3 281.3 1,115.0 City equipment units used 25 23 20 21 25 Contractor equipment units used - 8 3 - 8 Total equipment hours 487.5 568.8 269.3 281.3 1,140.0 Gallons of fuel used 1,558.6 1,482.6 868.7 943.0 3,283.2 Salt brine used (gallons) 2,915.0 3,610.0 2,000.0 2,420.0 1,930.0 Sand -Salt used (tons) 281.6 343.5 184.5 272.3 439.1 De-icing salt used (tons) 31.4 51.9 30.6 23.1 6.6 11/01/17 38 28 Personnel 11/02/17 Equip 29 Sand / De-ice 26 0.12 2.20 11/04/17 42 331 0.02 - Operators hours Equip hours Fuel Salt brine Salt salt High Low Precip Snow Date Description (ea) (hrs) (ea) (hrs) (gal) (gal) (ton) (ton) temp (F) temp (F) (in.) (in.) 11/01/17 38 28 11/02/17 40 29 11/03/17 Sanding 1 2.00 1 2.00 8.00 3.00 3.00 33 26 0.12 2.20 11/04/17 42 331 0.02 - 11/05/17 42 25 0.12 11/06/17 301 19 - 11/07/17 34 27 11/08/17 41 25 11/09/17 28 11 11/10/17 T 261 10 0.10 0.60 11/11/17 Sanding 3 9.00 3 9.00 39.00 8.70 451 23 - 11/12/17 381 24 11/13/17 481 25 11/14/17 46 40 0.03 11/15/17 45 24 11/16/17 33 25 11/17/17 45 33 11/18/17 34J 19 11/19/17 471 14 11/20/17 50 26 11/21/17 36 18 11/22/17 321 9 11/23/17 481 20 11/24/17 611 36 11/25/17 41 22 11/26/17 51 22 11/27/17 62 28 11/28/17 51 24 11/29/17 46 19 11/30/17 471 251 Month: 0 days below zero; Season: 0 days below zero NOVEMBER 11.00 11.00 8.00 - 42.00 11.70 42 24 0.39 2.80 Days with operations: 2 41 23 Avg temp Average Oct -Nov snowfall = 6.50 SEASON TO -DATE (OCT-NOV) 11.00 11.00 8.00 - 42.00 11.70 12/01/17 Personnel Equip Sand / De-ice 47 24 - 12/02/17 Operators hours Equip hours Fuel Salt brine Salt salt High Low Precip Snow Date Description (ea) (hrs) (ea) (hrs) (gal) (gal) (ton) (ton) temp (F) temp (F) (in.) (in.) 12/01/17 47 24 - 12/02/17 50 22 - 12/03/17 49 26 - - 12/04/17 53 23 0.03 2.00 12/05/17 Plow 15 96.25 15 96.25 367.65 490.00 59.10 7.25 23 14 - - 12/06/17 Cleanup & sand 12 59.50 16 59.50 214.80 510.00 45.54 4.10 201 15 - 0.10 12/07/17 Cleanup 6 28.50 6 28.50 132.26 265.00 55.65 9.60 23 5 - 12/08/17 Cleanup 4 9.50 4 9.50 49.00 50.00 19.50 3.65 32 18 - - 12/09/17 26 20 - 12/10/17 33 24 - - 12/11/17 37 12 - - 12/12/17 311 8 - - 12/13/17 Sand 6 13.00 6 13.00 44.78 390.00 34.40 - 371 15 - 12/14/17 26 8 - - 12/15/17 Sand 5 10.50 5 10.50 77.00 300.00 26.80 5.60 31 24 - - 12/16/17 32 26 - - 12/17/17 29 21 - - 12/18/17 1 1 45 26 - - 12/19/17 37 21 - - 12/20/17 26 19 - - 12/21/17 24 19 - - 12/22/171 30 10 - - 12/23/17 261 8 - - 12/24/17 23 0 - 0.20 12/25/17 4 -7 - - 12/26/17 2 -10 - - 12/27/17 Cleanup 1 6.00 1 6.00 16.00 - - - 9 -12 - - 12/28/17 Plow 12 86.25 13 86.25 213.30 710.00 91.35 11.30 13 -3 - - 12/29/17 Plow, cleanup 13 76.50 17 76.50 255.00 280.00 (1.65) - 3 -7 0.05 0.50 12/30/17 Plow 16 68.00 16 1 68.00 259.19 450.001 57.401 3.35 -6 -16 - - 12/31/17 1 1 1 -7 -20 Month: 7 days below zero; Season: 7 days below zero DECEMBER 17 454.00 31 454.00 1,628.98 3,445.00 388.09 44.85 26 11 0.08 2.80 Days with operations: 10 26 8 Avg temp Average month snowfall = 9.10 SEASON TO -DATE IOCT-DEC} 465.00 465.00 1,636.98 3,445.00 430.09 56.55 0.47 5.60 Average snowfall 17.3 01/01/17 Personnel Equip Sand / De-ice -17 01/02/17 Cleanup 5 19.50 Operators hours Equip hours Fuel Salt brine Salt salt High Low:PErecipSnowDate 01/03/17 Description (ea) (hrs) (ea) (hrs) (gal) (gal) (ton) (ton) temp (F) temp (F) 01/01/17 -2 -17 01/02/17 Cleanup 5 19.50 7 19.50 58.00 25.00 - 16 -13 01/03/17 7 -6 - 01104/17 5 -1 0.20 01/05/17 5 -12 01/06/17 14 -16 - 0.10 01/07/17 33 14 - 01/08/17 37 21 01/09/17 44 28 01/10/17 39 22 0.10 01/11/17 Sand 7 39.25 6 39.25 58.00 430.00 46.00 5.65 22 -7 - - 01/12/17 Plow 17 1 63.50 18 63.50 228.50 480.00 (13.25) - 6 -12 - - 01/13/17 6 -14 - - 01/14/17 21 -5 0.05 2.00 01/15/17 Plow 15 76.00 16 76.00 258.64 500.00 52.20 3.40 6 -5 - - 01/16/17 Cleanup 13 64.25 18 64.25 208.80 260.00 31.90 2.70 5 -9 - - 01/17/17 30 0 - 01/18/17 431 19 - - 01/19/17 47 28 - - 01/20/17 43 25 - 01/21/17 37 33 - 0.30 01/22/17 Sand 6 16.00 6 16.00 30.00 310.00 88.50 14.15 34 26 0.25 4.00 01/23/17 Plow 18 91.25 19 91.25 371.10 480.00 30.55 31 16 - - 01/24/17 Cleanup 5 21.50 7 21.50 43.80 - 1.85 - 271 14 - 01/25/17 30 26 - - 01/26/17 Cleanup 2 4.00 2 4.00 20.00 - - - 45 28 - 01/27/17 32 19 - 01/28/17 19 8 - 01/29/17 19 2 - 01/30/17 311 2 - 01/31/17 Plow 18 92.25 20 92.25 281.75 430.00 43.801 5.50 331 5 0.03 0.50 Month: 12 days below zero; Season: 19 days below zero JANUARY 19 487.50 25 487.50 1,558.59 2,915.00 28L55 3L40 25 7 0.43 7.10 23 3 Avg temp Averoge month snawfaN 8.50 SWON TO -DATE (OCT -JAN) 952.50 952.50 3195.57 6,360.00 711.64 87.95 0.90 12.70 1 1 2 2 4 5 3 6 4 7 8 5 9 11 12 13 Employee Department Primary role Nov. 2017 Dec. 2017 Jan. 2018 Feb. 2018 Mar. 2018 Apr. 2018 Total Burmeister, Jerome PW - Operations Route SW1 28.00 30.00 58.00 Carter, Randy PRCE Schools, PRCE, trails 26.00 28.50 54.50 Carter, Ron PRCE Schools, PRCE, trails 27.00 29.50 56.50 Dehn, Pete PW - Operations Route 5W2 42.50 41.50 84.00 Fenske, Bruce PW - Operations Route SE1 3.00 30.00 29.50 62.50 Franek, Cory PW - Wastewater Downtown, Snow removal 14.50 18.00 32.50 Hutton, Chris PRCE Downtown, Schools, PRCE 21.50 30.25 51.75 Inselmann, Eric PW - Operations Downtown, Snow removal 25.50 23.25 48.75 Keller, Matthew PW - Wastewater Downtown E 8.50 16.50 25.00 Magnusson, Brian PRCE Alleys, Schools, trails 9.00 16.00 25.00 Moore, Eric PW - Wastewater Backup operator 1.00 1.00 Muchow, Chad PW - Engineering Backup operator 4.00 Navratil, Jim PW - Water Downtown W 4.25 12.75 17.00 Olson, John PW - Operations Airport 28.00 19.00 47.00 Schelitzche, Jay PRCE Schools, PRCE, trails 20.00 26.00 46.00 Schuette, Donovan PW - Operations Airport, Downtown 23.00 27.50 50.50 Thompson, DeNeil PW - Operations Route NW1 5.00 41.50 38.50 85.00 Thompson, Mitchell PW - Operations Route NE1 47.25 40.50 Trnka, James PW - Operations Cul-de-sac, dead ends 3.00 46.50 37.75 87.25 Wichterman, Ken PW - Operations Downtown route 10.00 18.50 28.50 Contractor Hansen Gravel Bulldozer Snow storage sites _ Hansen Gravel Dump truck 206 Snow removal _ Hansen Gravel Dump truck 207 Snow removal _ Hansen Gravel Dump truck 208 Snow removal _ Hansen Gravel Dump truck 212 Snow removal _ Hanson - Vasek Dump truck Snow removal Jeff Kosek Large dump truck Snow removal _ Juul Dump truck 444 Snow removal _ Juul Dump truck 666 Snow removal _ TOTAL PERSONNEL HOURS 11-11.00L454.00 487.50 ��� 860.75 EQUIP k YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2017 Dec. 2017 Jan. 2018 I ivhr Trurka HOURS Feb. 2018 Mar. 2018 Apr. 2018 Total L PARK-221-TKl LTK 2009 Ford Pickup, 1/2 ton 4x4 Snowplow 26.00 14.00 40.00 2 PARK-664-TKl LTK I 2016 Ford Pickup, 1 ton 4x4 Snowplow 14,50 14.50 3 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box Snowplow Truck, S/A w/ dump box _ 4 STRT-170-TKI LTK 2008 Ford Pickup, 1ton 4x4 Snowplow 9.00 9.00 5 STRT-660-TK1 LTK 2004 Ford Pickup, 1ton 4x4 Snowplow 4.00 4.00 ' 'Cnniunln�.�triir Er 1 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, winy, sander 5.00 10.00 3.50 18.50 2 STRT-441-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 37.00 31.75 68.75 3 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 3.00 42.75 35.00 80.75 4 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, wing, sander, underbody 3.00 27.50 30.50 61.00 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 13.00 27.50 1 4050 7 STRT-812-HTK HTK 2014 Mack Truck, S/A w/ dump box Snowplow, wing, sander 31.50 24.50 56.00 8 STRT-894-HTK HTK 2007 Freightliner Truck, S/A w/ dump box Snowplow, wing, sander, underbody 28.50 2650 55.00 5 STRT-923-HTK HTK 2017 Mack Truck, S/A w/ dump box Snowplow, wing, sander 34.00 27.50 61.50 Skid st ear Land Pri M Pa I 1 CEMT-412-SKD SKD I 2011 Bobcat Toolcat ISnowplow, blower 1 4.50 9.50 14.00 2 PARK -032- KID SKID 2006 Bobcat Skid steer, 5250 ISnowplow, blower 1 20.00 1 26.00 1 46.00 1 PARK-032-SKD SKID 2006 Bobcat Toolcat Snowplow, blower 9.00 8.00 17.00 4 PARK-211-SKD SKID2009 Bobcat Skid steer, 5250 Snowplow, blower 21.50 3025 5175 4 STRT-592-SKD SKID 2017 Bobcat Skid steer, A770 ISnowplow 13.00 27.50 1 4050 Yrarrnrc 46 as 1 1 AIRP-055-TRC TRC 2012 1 New Holland Tractor, TV6070 HLA snow wing, snow blower 26.00 1900 45.00 3 STRT-390-H EQ TRC 2006 Trackless Tractor, MTS Snow blower, plow Hansen Gravel 208 none _ 4 STWT-013-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 7.00 18.25 25.25 5 STWT-014-TRC TRC 2016 John Deere ITractor, 6125R HLA snow wing 12.75 1650 29.25 6 5TWT-184-TRC TRC 2016 John Deere ITractor, 6125R HLA snow wing 27.00 28.50 55.50 Wn I oaders 6 ea. HTK 1 1999 Sterling Truck, T/A w/ dump box none 8.00 6.50 14 50 4 STRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 13.50 17.50 31.00 5 STRT-750-LDR ILDR I 2003 Case lWheel loader, 621D ISnowplow, win 26.00 26.75 52.75 6 STRT-969-LDR ILDR I 2003 Case Wheel loader, 621D ISnowplow, win 2400 29.00 53.00 Hea Coui Rment I 1 a.S 1 STRT-116-HEQ I HiQ I 2015 Fair Mfg ISnow blower lWheel loader mounted Snnw Fl -1- Tr-,, 1 STRT-218-HTK HTK 1 1999 Sterling Truck, T/A w/ dump box none 8.00 6.50 14 50 2 STRT-972-HTK HTK 1 1997 Mack Truck, T/A w/ dump box none 4.50 3.50 8.00 Contractors I I Hansen Gravel 206 none Contractors I I Hansen Gravel 207 none Contractors Hansen Gravel 208 none Contractors Hansen Gravel 212 none Contractors Hanson & Vasek none _ Contractors Juul Contracting 444 none _ Contractors Juul Contracting 666 none Contractors Kosek, Jeff none Contractors Hansen Gravel Dozer none 11.00 454.00 487.50 - - - 9S2.50 2017 Motor Vehicle Recap Expedited 92 motor vehicle titles in 2017 before this ability was stopped on 7/14/2017. Processed 2103 new to fleet or title transfers for 9 dealerships Total transactions for DMV, DNR and Driver's License reached 42699 Participated in the second Time and Motion Study initiated by the MDRA to study the added time and expenses that the deputies incurred with the implementation of MNLARS which began 7/24/2017. ***Preliminary results from the two comparisions indicated an 80% increase in time required for short app's and a nearly 50 % increase for long app's. Participated in a financial impact survey initiated by MDRA in December in regards to the cost of MNLARS to deputies. ***Total fiscal impact from launch until 12/31/2017 was an estimated 2.7 million, borne directly by deputy offices. Of that total, nearly 1.2 million (43%) was attributed to extra labor costs, loss of revenue from filing fees was over 937,000 j34%j , an estimated additional loss from "no -fee" filing transactions during this period was just over $300,000 (11%) and an additional $305,000 was invested in equipment and other office upgrades to address the MNLARS conversion (11%). With these results, MDRA will be in a strong position to successfully secure a reallocation of fees being collected for the state, to deputy registrars, in the coming legislative session. Goals for 2018 Continue to actively support MDRA's efforts to secure reallocation of fees to deputy registrars. Participate in a two part Time and Motion Study initialed by the MDRA with the upcoming implementation of the REAL ID. Train and implement the processing of the REAL ID by October 2018. Research the cost vs profit of printing duplicate titles at our location. 2017 5 YR Year -End Recap Comparison 2016 2015 — - 2014 2013 Grand Totals: $ 5,982,805.23 Grand Totals: $ 5,828,962.56 Grand Totals: 1$ 5,668,658.55 GranciTotals: $ 5,627,657.01 IGrand Totals: $5,327,337.05 City Fees: $ 22S 622.50 City Fees: $ 289,052.04 City Fees: $ 281,993.50 City Fees: $ 278,347.170 1 City Fees: $257,2$435 Transactions: 42,699 Transactions: 41,974 ransactions: 41,425 Transactions: 40,445 Transactions: 40,123 Motor Vehicle Motor Vehicle Motor Vehicle Motor Vehkle Motor Vehicle State Total: $ 5,474,938.58 5tateTotal: $ 5,297,633.13 Total: S 5,151,618.00 Total: $ 5;127,328.16Total! $ 4,828,074.02 City Fees: S 203;343.00 City Fees: $ 202,807.00 City Fees: $ 200,710.00 City Fees: $ 202,214.00 City Fees: $ 198,363-00 Transactions: 31,431 ITransactions, 30,078 Transactions: 30,312 Transactions: 79,422 Transactions: 28,777 Drivers License Drivers License Drivers License Drivers License Drivers License State Total: $ 122,758.00 5tateTotaL $ 134,501.25 Total: $ 129,505.00 Total: 15 320,459.25Total: $ 123,87625 City Fees: $ 62,612.00 City Fees: $ 65,475.00 City Fees; $ 61,296.00 City Fees, $ 57,448.00 City Fees: $ 36,680.00 Transactions: 8,088 Transactions: 8,460 Transactions: 7838 Transactions: 7,730Transactions: 7,398 Passport Passport I Passport Pictures Passport Passport Applications: Applications: jAppikations. T Applications: Applications: Photos: $ 6,000.00 Photos: $ 5,325.00 Photos: $ 4,110.00 Photos: $ 3,660.00 Photos: $ 7,095.00 Postage: Postage: Postage: Postage: Postage: Transactions: (,apps a Ph Abs) 408 Transactions: [Apps & Phows] 355 Transactions: 274 Transactions: (Arps s Ph.A 244Transactions: (Apps & P 473 DNR DNR DNR DNR DNR State Total: $ 86,185.90 5tateTotal: $ 105,041.43 Total: $ 92,164.55 Total: $ 87,125.35Total: $ 104,068.78 City Fees: $ 11,821.00 City Fees: $ 12,568.50 City Fees: $ 12,302.00 City Fees: $ 11,676.00 City Fees: $ 12,29450 Transactions: 2,231Transactions: 2,652 Transactions: 2512 Transactions: 2,472 Transactions: 2,813 F8G FAG F&G Fish & Game Fish & Game 5tateTotal. $ 134300.25 State Total: $ 12,734.75Total- $ 13,376.50 Total: $ 14,397.25 Total: $ 16,35625 City Fees: $ 451.50 City Fees: $ 428.00 City Fees: $ 440.50 City Fees: $ 556.50 City Fees: $ 52925 Transactions: 541[Transactions: 429Transactions- 489 Transactions: 577 Transactions: 667 ATM ATM ATM Fees ATM Fees ATM Fees 12 Month Total $ 1,395.00 12 Month Total $ 2,447.50 12 Months Total $ 3,135.00 12 Months Tota l $ 2,792,50 12 Months Total $ 2,325,00 HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: January 2018 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 2/27/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also attached is the January Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: General Fund Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In Fines & Forfeitures Capital Contributions Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS JANUARY YTD 2018 AVAILABLE BUDGET BALANCE 2018 % BDGT 2017 YTD USED ACTUAL 2017 BUDGET 2017 % BDGT USED - - 4,925,466 4,925,466 - - 4,763,796 - - - 305,000 305,000 - - 300,000 - 78,776 78,776 318,050 239,274 24.8 228,636 283,550 80.6 17,759 17,759 1,555,161 1,537,402 1.1 - 1,423,830 - 190,054 190,054 2,840,534 2,650,480 6.7 191,426 2,817,291 6.8 24,715 24,715 319,500 294,785 7.7 19,676 339,500 5.8 - - 2,515,092 2,515,092 - - 2,292,161 - - - 55,000 55,000 - - 55,000 - - - 25,000 25,000 - - 25,000 - 311,304 311,304 12,858,803 12,547,499 2.4 439,738 12,300,128 3.6 343,250 343,250 8,657,896 8,314,646 4.0 357,183 8,175,052 4.4 46,943 46,943 878,840 831,897 5.3 44,840 866,545 5.2 223,036 223,036 2,649,777 2,426,742 8.4 165,289 2,596,456 6.4 54,103 54,103 562,290 508,187 9.6 39,244 552,075 7.1 - - 100,000 100,000 - - 600,000 - - - 10,000 10,000 - 1,000 10,000 10.0 667,331 667,331 12,858,803 12,191,472 5.2 607,556 12,800,128 4.7 (356,027) (356,027) - 356,027 (167,819) (500,000) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS JANUARY General Fund Expense by Department YTD 2018 AVAILABLE BUDGET BALANCE 2018 % BDGT 2017 YTD USED ACTUAL 2017 BUDGET 2017 % BDGT USED Mayor & City Council 1,407 1,407 49,922 48,515 2.8 1,894 49,962 3.8 City Administrator 17,535 17,535 411,990 394,455 4.3 19,848 395,266 5.0 Elections - - 23,100 23,100 - - 6,850 - Finance Department 14,636 14,636 359,527 344,891 4.1 13,015 355,653 3.7 Motor Vehicle 9,612 9,612 264,832 255,220 3.6 8,562 217,890 3.9 Assessing - - 61,131 61,131 - - 46,496 - Legal 10,010 10,010 313,858 303,848 3.2 11,524 294,100 3.9 Planning 4,865 4,865 149,212 144,347 3.3 6,643 151,585 4.4 Information Services 28,168 28,168 560,588 532,420 5.0 28,825 535,168 5.4 City Hall Building 9,808 9,808 167,556 157,748 5.9 9,331 173,368 5.4 Police Department 166,237 166,237 3,331,215 3,164,978 5.0 148,081 3,216,585 4.6 Hospital Security 13,511 13,511 311,394 297,883 4.3 13,023 296,977 4.4 Emergency Management 3,071 3,071 22,180 19,109 13.8 706 10,000 7.1 Safety Committee 8,663 8,663 10,800 2,137 80.2 8,484 10,000 84.8 Fire Department 8,223 8,223 332,858 324,635 2.5 16,966 343,461 4.9 Protective Inspections 10,418 10,418 340,062 329,644 3.1 11,164 236,552 4.7 Engineering 25,041 25,041 457,087 432,046 5.5 22,980 418,877 5.5 Streets &Alleys 44,299 44,299 1,607,983 1,563,684 2.8 38,205 1,548,036 2.5 Park/Recreation Administration 12,320 12,320 260,339 248,019 4.7 19,234 233,898 8.2 Recreation 16,689 16,689 247,593 230,904 6.7 16,090 232,724 6.9 Senior Citizen Center 3,619 3,619 86,779 83,160 4.2 5,970 84,801 7.0 Civic Arena 42,855 42,855 338,878 296,023 12.6 31,720 333,284 9.5 Park Department 36,138 36,138 904,484 868,346 4.0 40,729 879,100 4.6 Recreation Building 14,579 14,579 225,236 210,657 6.5 12,978 211,726 6.1 Events Center 17,398 17,398 253,808 236,410 6.9 19,651 259,478 7.6 Evergreen Building 2,191 2,191 26,650 24,459 8.2 2,396 26,225 9.1 Library 47,174 47,174 216,091 168,917 21.8 4,503 211,842 2.1 Waterpark 2,158 2,158 398,741 396,583 0.5 6,000 424,753 1.4 Cemetery 8,411 8,411 141,517 133,106 5.9 6,202 132,974 4.7 Airport 4,130 4,130 113,640 109,510 3.6 4,655 103,679 4.5 Unallocated General Expense 84,165 84,165 869,752 785,587 9.7 78,176 1,358,818 5.8 TOTAL EXPENDITURES 667,331 667,331 12,858,803 12,191,472 5.2 607,556 12,800,128 4.7 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service 1ri11If_10*/»kiU]III ILI]:»1 NET REVENUE Comments Liquor Sales Revenue REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS JANUARY YTD 2018 AVAILABLE BUDGET BALANCE 2018 % BDGT 2017 YTD USED ACTUAL 2017 BUDGET 2017 % BDGT USED 407,791 407,791 6,245,000 5,837,209 6.5 380,051 6,123,000 6.2 24 24 4,000 3,976 0.6 45 4,000 1.1 407,815 407,815 6,249,000 5,841,185 6.5 380,095 6,127,000 6.2 311,102 311,102 4,691,290 4,380,188 6.6 294,710 4,591,390 6.4 26,705 26,705 671,021 644,316 4.0 25,032 662,377 3.8 1,370 1,370 27,750 26,380 4.9 836 24,250 3.4 26,009 26,009 225,800 199,791 11.5 18,388 218,550 8.4 - - 5,850 5,850 - - 5,850 - - - 500,000 500,000 - - 500,000 - - - 25,000 25,000 - - 20,000 - - - 85,000 85,000 - - 80,000 - - - 128,045 128,045 - - 127,635 - 365,186 365,186 6,359,756 5,994,570 5.7 338,965 6,230,052 5.4 42,629 42,629 (110,756) (153,385) 41,130 (103,052) Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 17,305 16,087 7.6% 23.56 $ 23.62 -0.3% 23.7% 24.9% 6.5% 10.7% January Sales 2018 Year to Date Sales Change 145,989 2018 2017 Change Liquor 145,989 139,138 4.9% Beer 188,137 172,167 9.3% Wine 66,400 62,413 6.4% Other 7,265 6,333 14.7% 407,791 380,051 7.3% Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 17,305 16,087 7.6% 23.56 $ 23.62 -0.3% 23.7% 24.9% 6.5% 10.7% January Sales 2018 2017 Change 145,989 139,138 4.9% 188,137 172,167 9.3% 66,400 62,413 6.4% 7,265 6,333 14.7% 407,791 380,051 7.3% 17,305 16,087 7.6% $ 23.56 $ 23.62 -0.3% 22.5% 25.0% 6.6% 10.8% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 Wages & Benefits 20,913 20,913 478,638 457,725 2018 21,809 461,635 2017 Supplies 2018 ACTUALS 5,691 2018 AVAILABLE % BDGT 2017 YTD 2017 % BDGT Services & Charges JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund 7,320 7,320 14,700 7,380 49.8 6,781 12,200 55.6 Sales 218,281 218,281 2,396,750 2,178,469 9.1 201,019 2,384,950 8.4 Local Sales Tax 1,001 1,001 640,000 638,999 0.2 (88) 625,000 (0.0) Intergovernmental Revenue - - - - - - - - Charges for Services 30,605 30,605 55,000 24,395 55.6 29,738 50,000 59.5 Miscellaneous Revenues 5,535 5,535 104,500 98,965 5.3 2,389 92,000 2.6 Capital Contributions - - - - - - - - TOTAL REVENUES 255,422 255,422 3,196,250 2,940,828 8.0 233,058 3,151,950 7.4 Wages & Benefits 20,913 20,913 478,638 457,725 4.4 21,809 461,635 4.7 Supplies 5,691 5,691 132,300 126,609 4.3 10,184 126,600 8.0 Services & Charges 28,162 28,162 535,960 507,798 5.3 27,330 522,250 5.2 Miscellaneous Expenses 7,320 7,320 14,700 7,380 49.8 6,781 12,200 55.6 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay - - 350,000 350,000 - - 250,000 - Depreciation Expense - - 1,100,000 1,100,000 - - 1,205,000 - Debt Service 91,178 91,178 1,485,627 1,394,449 6.1 72,705 1,481,305 4.9 TOTAL EXPENDITURES 153,264 153,264 4,157,225 4,003,961 3.7 138,809 4,118,990 3.4 NET of REVENUES & EXPENDITURES 102,159 102,159 (960,975) (1,063,134) 94,249 (967,040) Year to Date Water Sales Comments 2018 2017 Change Water Sales Revenue: Residential 88,404 88,709 -0.3% Commercial 23,703 24,079 -1.6% Industrial 20,488 23,447 -12.6% Base Charge 35,313 34,842 1.4% WAC Charge 42,298 19,548 116.4% Other 8,076 10,394 -22.3% Total 218,281 201,019 8.6% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 Wages & Benefits 29,014 29,014 678,838 649,824 2018 25,221 655,584 2017 Supplies 2018 ACTUALS 9,082 2018 AVAILABLE % BDGT 2017 YTD 2017 % BDGT Services & Charges JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund 4,951 4,951 32,500 27,549 15.2 274 32,500 0.8 Sales 302,401 302,401 3,330,000 3,027,599 9.1 312,117 3,330,000 9.4 Local Sales Tax 1,001 1,001 640,000 638,999 0.2 (88) 625,000 (0.0) Intergovernmental Revenue - - - - - - - - Licenses & Permits 5,100 5,100 6,500 1,400 78.5 5,100 6,500 78.5 Charges for Services - - 3,500 3,500 - - 3,500 - Miscellaneous Revenues 6,227 6,227 140,000 133,773 4.4 3,923 123,000 3.2 Capital Contributions - - - - - - - - TOTAL REVENUES 314,729 314,729 4,120,000 3,805,271 7.6 321,051 4,088,000 7.9 Wages & Benefits 29,014 29,014 678,838 649,824 4.3 25,221 655,584 3.8 Supplies 9,082 9,082 219,700 210,618 4.1 6,721 219,650 3.1 Services & Charges 62,417 62,417 800,830 738,413 7.8 73,781 780,450 9.5 Miscellaneous Expenses 4,951 4,951 32,500 27,549 15.2 274 32,500 0.8 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay 94,069 94,069 650,000 555,931 14.5 5,072 350,000 1.4 Depreciation Expense - - 1,450,000 1,450,000 - - 1,623,000 - Debt Service 310,282 310,282 1,458,251 1,147,970 21.3 294,567 1,460,650 20.2 TOTAL EXPENDITURES 509,814 509,814 5,350,119 4,840,305 9.5 405,635 5,181,834 7.8 NET of REVENUES & EXPENDITURES (195,085) (195,085) (1,230,119) (1,035,034) (84,584) (1,093,834) Year to Date Sewer Sales Comments 2018 2017 Change Sewer Sales Revenue: Residential 129,278 131,615 -1.8% Commercial 35,090 36,132 -2.9% Industrial 50,085 85,962 -41.7% Base Charge 30,656 30,329 1.1% SAC Charge 55,591 25,691 116.4% Other 1,701 2,387 -28.8% Total 302,401 312,117 -3.1% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 Wages & Benefits 6,239 6,239 187,401 2018 3.3 7,291 2017 3.9 2018 ACTUALS 2018 AVAILABLE % BDGT 2017 YTD 2017 % BDGT 62,400 JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund 731,550 1.7 Miscellaneous Expenses 564 564 6,500 5,936 Sales 99,590 99,590 1,197,550 1,097,961 8.3 98,332 1,193,300 8.2 Intergovernmental Revenue - - 12,500 12,500 - - 12,500 - Miscellaneous Revenues 1,410 1,410 12,500 11,090 11.3 738 7,000 10.5 TOTAL REVENUES 101,000 101,000 1,222,550 1,121,550 8.3 99,070 1,212,800 8.2 Wages & Benefits 6,239 6,239 187,401 181,162 3.3 7,291 188,733 3.9 Supplies 1,061 1,061 58,400 57,339 1.8 622 62,400 1.0 Services & Charges 12,434 12,434 736,190 723,756 1.7 12,781 731,550 1.7 Miscellaneous Expenses 564 564 6,500 5,936 8.7 533 5,750 9.3 Transfers -Out - - 55,000 55,000 - - 805,000 - CapitalOutlay - - 85,000 85,000 - - 190,374 - Depreciation Expense - - 144,000 144,000 - - 138,000 - Debt Service - - - - - (580) 24,261 (2.4) TOTAL EXPENDITURES 20,299 20,299 1,272,491 1,252,193 1.6 20,646 2,146,068 1.0 NET of REVENUES & EXPENDITURES 80,701 80,701 (49,941) (130,642) 78,424 (933,268) Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS YTD JANUARY 2018 AVAILABLE BUDGET BALANCE 2018 % BDGT 2017 YTD USED ACTUAL 2017 BUDGET 2017 % BDGT USED 66,258 66,258 2,003,975 1,937,717 3.3 105,158 1,991,476 5.3 5 5 82,500 82,495 0.0 - 58,500 - 2,047 2,047 26,400 24,353 7.8 1,226 7,000 17.5 68,310 68,310 2,112,875 2,044,565 3.2 106,384 2,056,976 5.2 39,521 39,521 1,316,600 1,277,079 3.0 66,571 1,348,002 4.9 (31,550) (31,550) (494,200) (462,650) 6.4 (10,245) (538,028) 1.9 28,610 28,610 610,345 581,735 4.7 24,031 582,363 4.1 3,775 3,775 65,300 61,525 5.8 3,532 78,626 4.5 9,598 9,598 243,440 233,842 3.9 18,631 231,004 8.1 613 613 11,500 10,887 5.3 772 14,000 5.5 - - 110,000 110,000 - - 110,000 - - - 139,227 139,227 - - 623,000 - - - 207,000 207,000 - - 174,000 - (3,763) (3,763) 87,833 91,596 (4.3) - - - 46,805 46,805 2,297,045 2,250,240 2.0 103,292 2,622,967 3.9 21,505 21,505 (184,170) (205,675) 3,092 (565,991) Year to Date Sales Comments 2018 2017 Change Compost Sales Bagged 64,483 101,316 -36,407 Bulk 607 470 28.9% Other 1,169 3,372 -65.3% Total 66,258 105,158 -37.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS JANUARY YTD Storm Water Utilit 2018 2018 AVAILABLE % BDGT BUDGET BALANCE USED 2017 YTD 2017 ACTUAL BUDGET 2017 % BDGT USED Sales 74,336 74,336 907,600 833,264 8.2 71,972 881,475 8.2 Licenses & Permits 200 200 4,000 3,800 5.0 100 1,500 6.7 Charges for Services - - - - - - - - Miscellaneous Revenues 1,114 1,114 13,750 12,636 8.1 1,367 7,000 19.5 Capital Contributions - - - - - - - - TOTAL REVENUES 75,650 75,650 925,350 849,700 8.2 73,439 889,975 8.3 Wages & Benefits 11,974 11,974 276,489 264,515 4.3 11,850 256,432 4.6 Supplies 95 95 38,800 38,705 0.2 64 38,800 0.2 Services & Charges 801 801 165,600 164,799 0.5 3,711 163,600 2.3 Miscellaneous Expenses 50 50 11,250 11,200 0.4 194 11,250 1.7 Transfers -Out - - 125,000 125,000 - - - - CapitalOutlay - - 200,000 200,000 - - 170,000 - Depreciation Expense - - 157,000 157,000 - - 153,000 - Debt Service 150,508 150,508 154,750 4,242 93.5 145,750 160,550 70.2 TOTAL EXPENDITURES 163,428 163,428 1,128,889 965,461 14.5 161,569 953,632 16.9 NET of REVENUES & EXPENDITURES (87,778) (87,778) (203,539) (115,761) (88,130) (63,657) HATS Operation Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES Comments Charges for Services REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2018 2018 ACTUALS YTD JANUARY 2018 AVAILABLE BUDGET BALANCE 2018 % BDGT 2017 YTD USED ACTUAL 2017 BUDGET 2017 % BDGT USED 7,333 7,333 176,000 168,667 4.2 (33,005) 162,280 (20.3) 22,788 22,788 267,500 244,712 8.5 21,014 325,000 6.5 249 249 3,500 3,251 7.1 132 3,500 3.8 - - 100,000 100,000 - - 100,000 - 30,370 30,370 547,000 516,630 5.6 (11,859) 590,780 (2.0) 1,381 1,381 38,151 36,770 3.6 1,003 39,495 2.5 33,165 33,165 273,650 240,485 12.1 16,528 341,650 4.8 11,989 11,989 157,160 145,171 7.6 12,181 162,000 7.5 - - 5,600 5,600 - - 5,600 - - - 76,612 76,612 - - 42,035 - 46,535 46,535 551,173 504,638 8.4 29,713 590,780 5.0 (16,165) (16,165) (4,173) 11,992 (41,572) - The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. C)EPENHEIMEK News and Information Oppenheimer & Co. Inc. 85 Broad Street New York, NY 10004 (212)668-8000 Transacts Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. ADVANTAGE BANK DEPOSIT PROGRAM NOTICE: The composition of our Deposit Bank List is subject to change over time; First Choice Bank [Cerritos, CA], Fremont Bank [Fremont, CA] and USAmeriBank [Clearwater, FL] are no longer participating Deposit Banks. To determine the Deposit Bank List in effect at any time, please contact your Financial Advisor or visit our website at www.opco.com/ABD. Kindly notify your Financial Advisor if you wish to designate any Deposit Bank(s) as ineligible to receive your funds. As always, investing for the long-term is the best way to approach the markets. Your Oppenheimer Financial Advisor is available to help guide you through 2018 and the years ahead. Call today to schedule an appointment. Portfolio Summary Account Number: D25-5019707 For the Period: 01/01/18 - 01/31/18 STATEMENT OF ACCOUNT Tax ID Number: ON FILE Last Statement: 12/31/17 Page 1 of 11 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 This Financial Advisor Period Estimated 01/31/18 Advantage Bank Deposits' $0.00 Mutual Funds 4,635,499.00 Government Agency Bonds 2,459,250.00 Municipal Bonds 5,487,828.40 Certificates of Deposit 9,219,963.07 Cash Account Balance 0.02 Total Asset Value $21,802,540.49 Account Number: D25-5019707 For the Period: 01/01/18 - 01/31/18 STATEMENT OF ACCOUNT Tax ID Number: ON FILE Last Statement: 12/31/17 Page 1 of 11 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 Net Value of Accrued Interest $71,616.05 $62,986.10 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. " Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary Opening Cash Balance $2,518.13 Net Buy and Sell Transactions 974,579.43 Financial Advisor Previous Estimated SULLIVAN/SULLIVAN Period Annual Income X2J 12/31/17 Closing Cash Balance (800) 258-3387 $604.11 $0.00 5,603,543.56 51,022.93 Internet Address: www.opco.com 2,482,050.00 48,500.00 5,524,833.00 130,200.40 9,245,028.26 160,138.50 Income Summary 2,518.13 $22,858,577.06 $389,861.83 Reportable Net Value of Accrued Interest $71,616.05 $62,986.10 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. " Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary Opening Cash Balance $2,518.13 Net Buy and Sell Transactions 974,579.43 Net Funds Deposited or Withdrawn -1,000,000.00 Net Miscellaneous Credits/Debits -5,930.49 Net Income Activity 28,228.84 Net Advantage Bank Deposit Activity 604.11 Closing Cash Balance $0.02 Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 This Period Year to Date Advantage Bank Dep Interest $0.03 $0.03 Corporate Interest 6,193.94 6,193.94 Government Interest 15,500.00 15,500.00 Dividends 6,534.87 6,534.87 Total Reportable $28,228.84 $28,228.84 jPPEi HEIMF TOTAL POSITIONS Original Face Value Current Face Value Est Annual Income $18,004,000.00 $18,004,000.00 $352,163.90 PORTFOLIO OVERVIEW Multiple Portfolios report as of 2/1/18 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Estimated Portfolio Totals Estimated Portfolio Averages Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 Original Face Value $18,004,000.00 Coupon 1.96% Valid Positions 53 Current Face Value $18,004,000.00 Maturity 2.93 yrs Exceptions 0 Market Value $17,809,630.97 Effective Maturity 2.65 yrs Total Positions 53 Accrued Interest $60,674.95 Modified Duration 2.52 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $17,870,305.92 Yield to Maturity 2.41 Please see exception report for positions not included in reports. Yield to Worst 2.34% POSITIONS W/ MARKET PRICE Positions 53 of 53 Market Price 98.92 Priced Orig. Face Value $18,004,000.00 Rating Priced Current Face Value $18,004,000.00 a a a Priced Positions 53 of 53 Priced Market Principal $17,809,630.97 Average Coupon 1.96% Average Price 98.92 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 Please see the last page of this report for detail. Page 4 of 42 PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 2/1/18 PORTFOLIO SUMMARY HOLDINGS BY SECURITY TYPE Portfolio Totals Fed Exempt Fed Taxable Total Positions Face 10001 %Face Current Face Value $18,004,000 $18,004,000 Agency 4 $2,500.0 13.9% Positions 53 53 of 53 Asset Backed - - Accrued Interest $60,675 $60,675 CD 41 $9,944.0 55.2% Est Annual Income $352,164 $352,164 CEF - - CMO * Portfolio Average Corp - - - Avg Coupon Rate 1.956% 1.956% Muni 8 $5,560.0 30.9% Avg Maturity 2.9yrs 2.9yrs Pass Thru - - Preferred Treas - - Total 53 $18,004.0 100.0% * Current Face Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs * Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Rating Positions Face 10001 % Face AAA 6 $3,500.0 19.4% 3 AAA 19 11 AA 4 $2,000.0 11.1% > AA A 2 $2,560.0 14.2% u U BAA - - .LL. A la Below BAA - - BAA NR 41 $9,944.0 55.2% 0 M Total 53 $18,004.0 100.0% i.i C Below a) BAA L a NR 0 30 20 30 40 50 60 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value - weighted. Please see the last page of this report for detail. Page 4 of 42 ;,11,v I: P.."! PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 211/18 28 24 20 U 16 Q LL 12 0 8 4 0 1 Current Face Value -weighted. MATURITY EXPOSURE Q MATURITY SCHEDULE Year Face (0001 % Year Face (0001 2018 $1,958.0 10.9% 2032 - 2019 $4,162.0 23.1% 2033 2020 $3,265.0 18.1% 2034 2021 $2,470.0 13.7% 2035 2022 $4,664.0 25.9% 2036 2023 $245.0 1.4% 2037 2024 $1,000.0 5.6% 2038 2025 $240.0 1.3% 2039 2026 - - 2040 2027 $9,700 2041 2028 Muni:Non AMT 2042+ 2029 - Perpetual 2030 - - - 2031 - Muni:Subj AMT 28 24 20 U 16 Q LL 12 0 8 4 0 1 Current Face Value -weighted. MATURITY EXPOSURE Q Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Mav Jun Jul Aug Seo Oct Nov Dec Total Agency $15,500 $5,000 - $3,750 - - $15,500 $5,000 - $3,750 - - $48,500 CD $7,212 $13,761 $17,017 $9,700 $23,512 $15,529 $7,212 $13,761 $17,017 $9,700 $23,512 $15,529 $173,464 Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - Muni:Taxable $23,000 $13,363 - $7,095 $21,643 - $23,000 $13,363 - $7,095 $21,643 - $130,200 Total $45,712 $32,124 $17,017 $20,545 $45,154 $15,529 $45,712 $32,124 $17,017 $20,545 $45,154 $15,529 $352,164 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 ;, N : 1: 1 `. i : PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 2/1/18 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $18,004,000 $18,004,000 Positions 53 53 of 53 Market Value $17,809,631 $17,809,631 Accrued Interest $60,675 $60,675 Total Market Value $17,870,306 $17,870,306 Est Annual Income $352,164 $352,164 Portfolio Averages ■ Treas 0.0% ** Coupon Rate 1.956% 1.956% Maturity 2.9yrs 2.9yrs Effective Maturity 2.7yrs 2.7yrs Modified Duration 2.5 2.5 Yield To Maturity 2.41% 2.41% Yield To Worst 2.34% 2.34% ** Market Price 98.920 98.920 ** Par Value wtd, other avgs Mkt Value wtd. Incl only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE ❑ AAA 19.2% ❑ AA 11.1% ❑ A 14.4% ❑ BAA 0.0% ❑ Below BAA 0.00/0 ❑ NR 55.4% Total: 100.00/0 Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE F_CD ■ Agency 13.8% ■ Asset Backed 0.0% I ■ CD 55.4% ■ CEF 0.0% CMO 0.0% Corp 0.0% Muni 30.8% Pass Thru i&bo 0.0% Preferred 0.0% ■ Treas 0.0% Total: 100.0% Agency Muni Includes only positions with market price & calculations on report date. Market Value -weighted. - 911jV„r���������, � 100 90 80 70 60 x 50 0 40 30 20 10 0 20 b Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 42 O_EPENHEIMEP PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 '>0 '>0 ti0 ti� titi ti3 tiv` tih ti0 til ti0 ti0 30 3�3ti313Y' 5130 3130 30 a0 a'y,yx Jai ip,p pOP;yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,y00 Q�w Q 2� Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 28 24 20 Y 16 S 0 12 8 4 0 '>'L3 ah 61 �b �1 0'>'L3 ah 61 �b q0'>'L3 ah 61 0 0 x O,Oy,Ov,Ob, OO',0o,01,00, e'r'r 4r, �h''�O'4r o' �' �' IV IV IV IV IV "k30 O O O O O O O O O O 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y '1• 'L 'L 'L 'L 'L 'L 'L 'L Includes only positions with market price & calculations on report date. Market Value -weighted. Multiple Portfolios report as of 2/1/18 Please see the last page of this report for detail. Page 7 of 42 PORTFOLIO EXPOSURE Maturity Effective Maturity Duration to Worst Average: 2.93yrs Average: 2.65yrs Average: 2.52 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2018 $1,960,494 11.0% $2,206,752 12.3% 00-01 $4,210,654 23.6% 2019 $4,162,221 23.3% $4,904,426 27.4% 01-02 $2,900,524 16.2% 2020 $3,244,439 18.2% $3,485,668 19.5% 02-03 $3,731,593 20.9% 2021 $2,437,761 13.6% $2,432,794 13.6% 03-04 $4,603,942 25.8% 2022 $4,610,335 25.8% $3,626,839 20.3% 04-05 $1,209,767 6.8% 2023 $242,561 1.4% $242,561 1.4% 05-06 $725,277 4.1% 2024 $971,266 5.4% $971,266 5.4% 06-07 $488,549 2.7% 2025 $241,229 1.3% - - 07-08 - - 2026 - - 08-09 2027 09-10 2028 10-11 2029 11-12 2030 12-13 2031 13-14 2032 14-15 2033 15-16 2034 16-17 2035 17-18 2036 18-19 2037 19-20 2038 20-21 2039 21-22 2040 22-23 2041 23-24 2042+ 24-25 Perpet 25-26 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 42 PPENHE.IMF- PORTFOLIO POSITION DETAIL Multiple Portfolios report as of 2/1/18 Page 1 of 3 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls ALLY BK MIDVALE UTAH B CD 248 1.250 02/26/18 NR NR 1.39% 0.06 $100.00 1.249 $248,000 100.01 $1,384 Conditional Puts - Death of holder 02006LNY5 0.00 05/09/17 1.122 $247,986 $248,017 $31 BANK NORTH CAROLINA THOMASVILLE N B CD 245 1.000 02/27/18 NR NR 1.38% 0.06 $100.00 1.000 $245,000 99.98 $60 Conditional Puts - Death of holder 06414QXX2 0.00 05/09/17 1.299 $245,000 $244,956 ($44) MERRICK BK SOUTH JORDAN UTAH B CD 245 0.900 05/10/18 NR NR 1.37% 0.26 $100.00 0.900 $245,000 99.90 $157 Conditional Puts - Death of holder - Restrict 59013JNV7 0.00 05/09/17 1.274 $245,000 $244,765 ($235) KEY BK NATL ASSN OHIO B CD 245 1.000 05/11/18 NR NR 1.37% 0.26 $100.00 1.000 $245,000 99.90 $577 Conditional Puts - Death of holder - Restrict 49306SWN2 0.00 05/09/17 1.371 $245,000 $244,762 ($238) CONNECTONE BANK B CD 245 1.000 05/14/18 NR NR 1.37% 0.27 $100.00 1.000 $245,000 99.90 $154 Conditional Puts - Death of holder 20786ABM6 0.00 05/09/17 1.377 $245,000 $244,753 ($247) BANK LEUMI USA NEW YORK N Y B CD 245 1.250 06/22/18 NR NR 1.37% 0.37 $100.00 1.249 $245,000 99.89 $378 Conditional Puts - Death of holder 063248GE2 0.00 05/09/17 1.548 $245,003 $244,726 ($278) BANK INDIA NEW YORK BRH B CD 245 1.500 09/12/18 NR NR 1.37% 0.59 $100.00 1.500 $245,000 99.92 $1,450 Conditional Puts - Death of holder - Restrict 06279H2Q5 0.01 09/14/17 1.623 $245,000 $244,806 ($194) ENERBANK USA SALT LAKE CITY UTAH B CD 240 1.350 10/04/18 NR NR 1.34% 0.65 $100.00 1.350 $240,000 99.81 $9 Conditional Puts - Death of holder - Restrict 29266NVE4 0.01 05/09/17 1.643 $240,000 $239,539 ($461) CONNECTICUT ST TAXABLE GO BDS B Muni -Taxable CT 2,000 2.300 01/15/19 Al A+ 11.22% 0.93 $100.05 2.250 $2,001,040 99.91 $5,622 TAXABLE - Material Events 20772KAA7 0.01 12/21/17 2.392 $2,000,900 $1,998,280 ($2,620) MAIN STR BK CORP WHEELING WV B CD 245 1.450 02/14/19 NR NR 1.37% 1.01 $100.00 1.450 $245,000 99.58 $506 Conditional Puts - Death of holder 56034WAP6 0.01 05/09/17 1.869 $245,000 $243,959 ($1,041) WORLDS FOREMOST BK SYDNEY NEB A CD 200 1.300 05/28/19 NR NR 1.11% 1.30 $100.00 1.300 $200,000 98.99 $71 Conditional Puts - Death of holder 981571 CM2 0.02 05/26/16 2.088 $200,000 $197,970 ($2,030) RIVERSIDE CALIF CMNTY COLLEGEDIST B Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.81% 1.46 $101.50 1.657 $507,485 100.02 $130 TAXABLE - Material Events 76886PFA6 0.03 05/09/17 2.333 $505,035 $500,085 ($4,950) AMERICAN EXPRESS FSB B CD 247 2.150 11/13/19 NR NR 1.39% 1.72 $100.00 2.150 $247,000 99.87 $1,222 Conditional Puts - Death of holder - Restrict 02587CCR9 0.04 05/09/17 2.223 $247,000 $246,681 ($319) CIT BK SALT LAKE CITY UTAH B CD 240 2.100 11/13/19 NR NR 1.35% 1.72 $100.00 2.100 $240,000 99.99 $1,160 Conditional Puts - Death of holder - Restrict 17284C3N2 0.04 05/09/17 2.105 $240,000 $239,971 ($29) BMW BANK OF NORTH AMERICA - UT B CD 245 1.550 12/16/19 NR NR 1.36% 1.82 $100.00 1.550 $245,000 98.93 $551 Conditional Puts - Death of holder - Restrict 05580AFT6 0.04 05/09/17 2.140 $245,000 $242,374 ($2,626) TBK BK SSB DALLAS TEX B CD 245 1.600 12/16/19 NR NR 1.36% 1.82 $100.00 1.596 $245,000 99.02 $569 Callable 03/18@100 -Conditional Puts - Dea 87219RBC7 0.04 05/09/17 2.138 $245,013 $242,601 ($2,412) BARCLAYS BANK DELAWARE B CD 240 2.050 12/17/19 NR NR 1.35% 1.81 $100.00 2.049 $240,000 99.91 $674 Conditional Puts - Death of holder 06740KJC2 0.04 05/09/17 2.096 $240,009 $239,794 ($215) SALLIE MAE BK SALT LAKE CITY UT B CD 245 1.750 03/09/20 NR NR 1.36% 2.02 $100.00 1.749 $245,000 99.09 $1,762 Conditional Puts - Death of holder - Restrict 795450ZT5 0.05 05/09/17 2.196 $245,021 $242,775 ($2,246) CONNECTICUT ST FOR PREVIOUSISSUES B Muni -Taxable CT 560 2.534 04/15/20 Al A+ 3.14% 2.11 $100.92 2.140 $565,124 99.76 $4,336 TAXABLE - Material Events 20772JEK4 0.06 11/21/17 2.644 $564,693 $558,678 ($6,014) MASSACHUSETTS ST GO BDS B Muni -Taxable MA 500 2.090 05/01/20 Aal AA 2.78% 2.16 $100.00 2.090 $499,995 99.15 $2,729 TAXABLE - Material Events 57582P2T6 0.06 05/09/17 2.482 $499,995 $495,750 ($4,245) MB FINL BK N A CHICAGO ILL B CD 245 1.300 05/11/20 NR NR 1.36% 2.23 $100.00 1.300 $245,000 98.52 $218 Conditional Puts - Death of holder - Restrict 55266CRK4 0.05 05/09/17 1.968 $245,000 $241,381 ($3,619) CENTENNIAL BK CONWAY ARK B CD 245 1.300 05/20/20 NR NR 1.35% 2.25 $100.00 1.300 $245,000 98.39 $140 Conditional Puts - Death of holder 15135KBA8 0.05 05/09/17 2.023 $245,000 $241,046 ($3,954) Please see the last page of this report for detail. Page 37 of 42 Multiple Portfolios POSITION DETAIL as of 02/01/2018 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P Insurer % Mkt Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls THIRD FED SVGS & LN ASSN OF CLEVEL B CD 245 1.900 09/15/20 NR NR 1.36% 2.51 $100.00 1.900 $245,000 99.03 $1,824 Conditional Puts - Death of holder - Restrict 88413QBQO 0.08 09/15/17 2.283 $245,000 $242,631 ($2,369) CAPITAL ONE, NATIONAL ASSOCIATION B CD 245 1.400 09/21/20 NR NR 1.34% 2.54 $100.00 1.400 $245,000 97.40 $1,287 Conditional Puts - Death of holder 14042RCA7 0.08 05/09/17 2.427 $245,000 $238,625 ($6,375) WEBBANK B CD 245 2.000 09/28/20 NR NR 1.37% 2.57 $100.00 2.000 $245,000 99.26 $107 Callable 02/18@100 -Conditional Puts - Dea 947547JR7 0.07 09/28/17 2.290 $245,000 $243,177 ($1,823) WEX BK MIDVALE UTAH B CD 245 2.000 10/19/20 NR NR 1.36% 2.60 $100.00 2.000 $245,000 99.22 $1,477 Conditional Puts - Death of holder - Restrict 92937CGB8 0.08 10/18/17 2.298 $245,000 $243,087 ($1,913) FIRST BUSINESS BK MADISON WIS B CD 245 1.400 11/13/20 NR NR 1.34% 2.68 $100.00 1.400 $245,000 97.56 $789 Conditional Puts - Death of holder 31938QR89 0.09 05/09/17 2.312 $245,000 $239,024 ($5,976) CAPITAL ONE BK USA NATL ASSN GLEN B CD 245 2.050 12/29/20 NR NR 1.36% 2.79 $100.00 2.049 $245,000 99.21 $523 Conditional Puts - Death of holder 14042OS43 0.09 05/09/17 2.332 $245,012 $243,072 ($1,940) MORGAN STANLEY BANK NA B CD 245 2.500 02/01/21 NR NR 1.38% 2.86 $100.00 2.500 $245,000 100.35 $67 Conditional Puts - Death of holder 61747MJ36 0.10 02/01/18 2.378 $245,000 $245,858 $858 COMENITY CAP BK SALT LAKE CITY UTA B CD 245 1.600 06/07/21 NR NR 1.34% 3.24 $100.00 1.600 $245,000 97.51 $322 Conditional Puts - Death of holder - Restrict 20033AQP4 0.11 05/09/17 2.378 $245,000 $238,892 ($6,108) COMMUNITY BK PASADENA CALIF B CD 245 1.550 06/15/21 NR NR 1.34% 3.27 $100.00 1.550 $245,000 97.48 $218 Conditional Puts - Death of holder - Restrict 203507BA5 0.11 05/09/17 2.329 $245,000 $238,836 ($6,164) EAST BOSTON SVGS BK BOSTON MA B CD 245 1.500 06/23/21 NR NR 1.34% 3.26 $100.00 1.500 $245,000 97.15 $443 Conditional Puts - Death of holder 27113PBEO 0.12 05/09/17 2.381 $245,000 $238,020 ($6,980) FEDERAL HOME LN MTG CORP CALL 2% B Agency 500 2.000 07/26/21 Aaa AA+ 2.75% 3.34 $100.00 2.000 $500,000 97.90 $167 Callable 04/18@100 3134GBYJ5 0.13 07/26/17 2.636 $500,000 $489,475 ($10,525) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 1.500 10/28/21 Aaa AA+ 2.78% 1.70 $100.00 1.000 $500,000 99.11 $1,958 Callable 04/18@100 - Multi -Step Coupon 3134GASK1 0.04 05/09/17 2.311 $500,000 $495,535 ($4,465) FOCUS BK CHARLESTON MO B CD 245 2.100 11/24/21 NR NR 1.36% 3.61 $100.00 2.100 $245,000 98.87 $1,029 Conditional Puts - Death of holder 34415LAN1 0.15 11/24/17 2.412 $245,000 $242,229 ($2,771) MIZRAHI TEFAHOT BANK, LTD B CD 245 1.750 11/30/21 NR NR 1.37% 1.53 $100.00 1.247 $245,000 99.56 $787 Callable 02/18@100 - Multi -Step Coupon -Co 606857Q78 0.03 05/09/17 2.133 $245,000 $243,924 ($1,076) STATE BK INDIA NEW YORK N Y B CD 247 2.350 01/26/22 NR NR 1.38% 3.76 $100.00 2.349 $247,000 99.71 $159 Conditional Puts - Death of holder - Restrict r 8562845Z3 0.16 05/09/17 2.426 $247,032 $246,291 ($741) GOLDMAN SACHS BK USA NEW YORK B CD 247 2.300 03/08/22 NR NR 1.38% 3.84 $100.00 2.299 $247,000 99.43 $2,335 Conditional Puts - Death of holder 38148PGX9 0.17 05/09/17 2.446 $247,031 $245,602 ($1,429) COMENITY BK WILMINGTON DE A CD 200 2.300 03/29/22 NR NR 1.12% 3.95 $100.00 2.300 $200,000 99.38 $88 Conditional Puts - Death of holder 20036DXN2 0.16 03/29/17 2.457 $200,000 $198,762 ($1,238) SYNCHRONY BK RETAIL CTF DEP PROGR B CD 245 2.400 04/07/22 NR NR 1.37% 3.91 $100.00 2.400 $245,000 99.76 $1,949 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.18 05/09/17 2.461 $245,000 $244,405 ($595) MARYSVILLE MICH PUB SCHS DIST GO U B Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.75% 3.98 $98.85 2.565 $494,230 98.08 $3,025 TAXABLE - Material Events 574446GV6 0.18 05/09/17 2.800 $494,230 $490,395 ($3,835) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.68% 4.03 $99.43 1.771 $497,125 95.39 $2,154 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.19 05/09/17 2.812 $497,125 $476,935 ($20,190) JP MORGAN CHASE BANK NA B CD 245 1.250 05/31/22 NR NR 1.36% 3.21 $100.00 1.243 $245,000 98.68 $562 Callable 05/18@100 - Multi -Step Coupon -Co 48125Y21_7 0.12 05/09/17 2.036 $245,000 $241,761 ($3,239) FEDERAL HOME LN MTG CORP CALL STE B Agency 1,000 2.100 07/27/22 Aaa AA+ 5.52% 3.79 $100.00 2.100 $1,000,000 98.38 $292 Callable 04/18@100 - Multi -Step Coupon 3134GBYN6 0.17 07/27/17 2.616 $1,000,000 $983,770 ($16,230) AMERICAN EXPRESS CENTURIAN BK CTF B CD 245 2.350 08/08/22 NR NR 1.36% 4.20 $100.00 2.350 $245,000 98.75 $2,855 Conditional Puts - Death of holder - Restrict 02587DV47 0.20 08/08/17 2.646 $245,000 $241,940 ($3,060) Please see the last page of this report for detail. Page 38 of 42 Multiple Portfolios POSITION DETAIL as of 02/01/2018 Page 3 of 3 *See glossary for ACCT legend Please see the last page of this report for detail. Page 39 of 42 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 2.000 08/22/22 2.75% 3.37 $100.00 2.000 $500,000 98.09 $4,444 Callable 02/18@100 - Multi -Step Coupon . 3134GBB27 0.13 08/22/17 2.667 $500,000 $490,470 ($9,530) ALLEGIANCE BK TEX HOUSTON ACQUIRE B CD 245 2.200 11/03/22 NR NR 1.35% 4.49 $100.00 2.200 $245,000 98.35 $30 Conditional Puts - Death of holder - Restrict 01748DAY2 0.21 11/03/17 2.570 $245,000 $240,953 ($4,047) DISCOVER BK GREENWOOD DELB CD 245 2.450 11/18/22 NR NR 1.37% 4.46 $100.00 2.450 $245,000 99.43 $1,299 Conditional Puts - Death of holder 254672WU8 0.23 05/09/17 2.577 $245,000 $243,601 ($1,399) WELLS FARGO BANK NA 84 MO B CD 245 1.650 11/23/22 NR NR 1.38% 0.78 $100.00 1.650 $245,000 100.18 $820 Callable 11/18@100 - Multi -Step Coupon -Co 94986TWE3 0.01 05/09/17 1.422 $245,000 $245,439 $439 LIVE OAK BANKING COMPANY WILMINGT B CD 245 2.500 12/13/23 NR NR 1.36% 5.43 $100.00 2.500 $245,000 98.98 $67 Conditional Puts - Death of holder 538036CZ5 0.31 12/13/17 2.689 $245,000 $242,494 ($2,506) COMMERCE CALIF CMNTY DEV COMMN S B Muni -Taxable CA 500 3.000 08/01/24 AA 2.71% 5.83 $105.32 2.200 $526,595 96.51 $167 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.39 05/09/17 3.608 $524,060 $482,550 ($41,510) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.72% 6.08 $97.35 2.998 $486,750 97.03 $3,394 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.42 05/09/17 3.091 $486,750 $485,155 ($1,595) HSBC BANK USA, NATIONAL ASSOCIATIO B CD 240 2.250 03/11/25 NR NR 1.34% 2.01 $100.00 2.249 $240,000 99.61 $2,175 Callable 03/20@100 - Multi -Step Coupon -Co 40434ASB6 0.05 05/09/17 2.443 $240,000 $239,054 ($946) *See glossary for ACCT legend Please see the last page of this report for detail. Page 39 of 42 h HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITV Regular board Meeting Tuesday, January 16, 2018, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF TIIE REGULAR BOARD MEETING ON DECEMBER 19, 2017 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $11,349.54 for checks 8904 to 8911. Steve Jensen seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center December 31, 2017 financial statements. Nikki Willemssen seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers operating account payments of $40,193.99 for checks 14164 to 14195 and approve Park Towers Security Account payments of $282.29 for checks 1564. Steve Jensen seconded and the motion carried unanimously. d. November 2017 Park Towers financial reports unavailable due to accountant software conversion. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied. b. Park Towers' January Newsletter: FYI c. AT&T antennae lease rate increase effective 3111201$ to $2,329.00 per month 0 Jean Ward updated the Board on the signed, third lease amendment with AT &T. 5. CONSIDERATION OF OFFERING UP TO $5,000 FOR PURCHASE OF 141 5'H AVENUE NE Steve Jensen moved to approve offering up to $5,000 for the purchase of 141 5th Avenue NE. Nikki Willemssen seconded and the motion carried unanimously. 6. CONSIDERATION OF RESOLUTION 2018-1 TO ADOPT THE 2018 CITY OF HUTCHINSON COMPENSATION PLAN Steve Jensen moved to approve the Resolution 2018-1 to adopt the 2018 City of Hutchinson Compensation Plan. Nikki Willemssen seconded and the motion carried unanimously. 7. CONSIDERATION FOR CONTRACT EXECUTION FOR AWARD OF MHFA IMPACT FUNDS Nikki Willemssen moved to approve the execution for award of MHFA Impact funds. Steve Jensen seconded and the motion carried unanimously. January 16, 2018 Minutes Page 1 of 2 S. COMMUNICATIONS • RESULTS OF SCDP RENTAL REHAB PROJECT MONITORING • HRA/LENDER MEETING SCHEDULED FOR JANUARY 24, 2018 9. ADJOURNMENT Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. HRA DIRECTOR PERFORMANCE EVALUATION FOLLOWING BOARD MEETING Recorded by Jean Ward, HRA Executive- Director - , 17 - Gary Foxier, Secretary/Treasurer January 16, 2018 Minutes Page 2 of 2