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cp02-27-2018C
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
1 11 Hassan SLrect SE
Rutchinson_ MN 55354-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A RESCHEDULED SPECIAL CITY COUNCIL WORKSHOP
Tuesday, February 27, 2018
4:30 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council had called a special workshop meeting
for Tuesday, February 13, 2018, at 4:30 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose-
• Review State Trunk Highway 15/Main Street Downtown Geometric Layout
This workshop has been cancelled and rescheduled for Tuesday, February 27, 2018, at 4:30 p.m. in the
Council Chambers at the Ilutchinson City Center, 1 1 1 Hassan Street SE, Hutchinson. Minnesota.
DATED: February 2, 2018
POSTED: City Center
C
Matthe aunich, City Adm' 'strator
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 27, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Bethlehem United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14857 — Resolution Accepting Donation from Russell and Lorraine
Erickson for Law Enforcement Memorial Park Fund
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on
the agenda, please ask the Mayor if he will -be accepting public comments during the agenda item if not a public hearing.
Ifyou have a question, concern or comment, please ask to be recognized by the mayor — stateyour name and address for
the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask
to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal
or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 13, 2018
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14858 — Resolution Approving Disposal of
Park and Recreation Department Surplus Property (Small Equipment)
(b) Consideration for Approval of Resolution No. 14859 — Resolution Authorizing Disabled
Deferral of Special Assessments
(c) Consideration for Approval of Resolution No. 14860 — Resolution Authorizing Transfers to
Fund the Hutchinson Enterprise Center Construction Costs
(d) Consideration for Approval of Resolution No. 14861 — Resolution Ratifying an Interfund
Loan for Advance of Certain Costs in Connection with Tax Increment Financing District
No. 4-18
CITY COUNCIL AGENDA FEBRUARY 27, 2018
(e) Consideration for Approval of Resolution No. 14862 - Resolution Relating to Parking
Restrictions on Century Avenue SE
(f) Consideration for Approval of Authorization for Inter -fund Loans for Construction of the
Hutchinson Enterprise Center
1. Resolution No. 14863 — Resolution Authorizing An Interfund Loan for Advance of
Certain Costs in Connection With Tax Increment Financing District No. 4-19
2. Resolution No. 14864 — Resolution Authorizing An Interfund Loan From the
Economic Development Loan Fund to the Hutchinson Enterprise Center Fund
(g) Consideration for Approval of Purchase Order for Topography Surveying and Global
Positioning System Equipment
(h) Consideration for Approval of Issuing Short Term Gambling License to Crow River
Habitat for Humanity on April 13, 2018
(i) Consideration for Approval of Issuing Short Term Gambling License to Rotary
Foundation on April 20, 2018
(j) Consideration for Approval of Premises Permit Renewal for Hutchinson Hockey
Association at Crow River Golf Club
(k) Appointment of Tinea Graham to Public Arts Commission to August 2020
(1) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. REVIEW OF STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION
PROJECT GEOMETRIC LAYOUT (LETTING NO. 1, PROJECT NO. 20-01)
MMUNICATIONS RE UESTS AND PETITIONS
purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF PROPOSED SIDEWALK POLICY UPDATE
10. REVIEW OF THE PROPOSED CENTURY AVENUE SE RECONSTRUCTION PROJECT
CONSTRUCTION PHASING PLAN
11. UPDATE ON RIVERSONG MUSIC FESTIVAL — PAT MAY
12. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL REPORT
13. PLANNING AND ZONING DEPARTMENT ANNUAL REPORT
UNFINISHED BUSINESS
14. APPROVE/DENY ACCEPTANCE OF MASTER FACILITIES PLAN REPORT
2
CITY COUNCIL AGENDA FEBRUARY 27, 2018
NEW BUSINESS
15. APPROVE/DENY ORDINANCE NO. 18-781 - AN ORDINANCE APPROVING
CHARTER COMMISSION RECOMMENDATION FOR CITY CHARTER REVISIONS
16. APPROVE/DENY HIRING GRANT WRITER FOR HISTORIC GRAFFITI PROJECT
17. APPROVE/DENY SETTING STRATEGIC PLANNING SESSION FOR MARCH 16 AND
17, 2018
GOVERNANCE
(T e purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Snow Removal and Ice Control Report for October 2017 Thru January 2018
b) Motor Vehicle Department 2017 Year End Review
�c) City of Hutchinson Financial Report and Investment Report for January 2018
d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2018
MISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON RESOLUTION
NO. 14857
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor Amount Donation Date
Russell & Lorraine Erickson $100.00 2/8/2018
WHEREAS, such donation has been contributed to the Hutchinson Police department
as a donation to the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 27th day of February 2018.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 13, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by cittyy staff, committees and
boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices,
input from constituents, and other questions or information that has not yet been presented or discussed regarding an
agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen,
John Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City
Administrator and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich noted that it has been requested to have a discussion on public art and a
request by the Public Arts Commission. Council Member Cook suggested discussing this
item under Communications or New Business or at a time after Greg Jodzio, a Public Arts
Commission member, arrives.
Motion by Christensen, second by Cook, to approve the agenda with the additional item
noted. Motion carried unanimously.
2. INVOCATION — Due to the absence of a pastor, Mayor Forcier held a moment of silence.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is
on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public
hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and
address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five
minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease
refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 23, 2018
(b) Summary of City Administrator Performance Review of January 23, 2018
Council Member Cook noted that under Item 13 from the last regular meeting, a
correction needs to be made that the grant for the 2nd Avenue SE Bridge is state dollars
and not federal dollars.
Motion by Cook, second by Lofdahl, to approve the minutes with the correction noted.
Motion carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES FEBRUARY 13, 2018
(a) Consideration for Approval of Supplemental Agreement No. 1— Letting No. 3, Project No.
18-03(2 nd Avenue SE Water Main Relocation)
(b) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Christensen, to approve consent agenda. Motion
carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. 2018 LIFT STATION IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO.
18-13)
(a) Resolution No. 14854 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14855 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained
that this project is for wastewater lift station improvements at the Otter Lake area
location. This project will be publicly bid and funded by the City's wastewater utility so
no bonding proceeds or special assessments will be required. The improvements will
include rehabilitation and upgrades to the lift station by construction of controls
equipment/panel, wastewater pipe installation, structural modifications, site
improvements and appurtenances.
Tim Gratke, Wastewater Supervisor, presented before the Council. Mr. Gratke provided
more details on the project. The project is estimated at approximately $200,000.
Motion by Cook, second by Czmowski, to close public hearing. Motion carried
unanimously.
Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14854 and
14855. Council Member Cook noted that on Resolution No. 14854 Item No. 5 needs to
be revised regarding reimbursement. Staff noted that the Resolution will be revised
before signing. Motion carried unanimously.
NIlVIUNICATIONS RE UESTS AND PETITIONS
purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. FIRE DEPARTMENT ANNUAL REPORT
Fire Chief Mike Schumann presented before the Council. Chief Schumann provided an
annual report for 2017. Contents of the report included, among other things, goals and
cNO tives, officers, roster, activities and events, ceremonies, operational data, emergency
calls, safety, training update and events, equipment and staffing issues. Council Member
Cook suggested adding the department's insurance rating to the report as well as the
percentage of fires that are confined to the room of origin.
10. REVIEW OF HUTCHINSON LAKES/RIVER BASIN IMPROVEMENT STUDY
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson noted
that staff has been working with BARR Engineering to analyze and assess the existing
conditions of Hutchinson's public waters. The efforts include surveying the entire water
body above the dam to where the river discharges to the lake west of the city. Data collected
included depths, extent of vegetation growth and types, depth of sediment and its chemistry
2
CITY COUNCIL MINUTES FEBRUARY 13, 2018
and a historical review of information related to the water bodies. The collection of the
information along with the results and recommendations were assembled to produce the
report "Hutchinson Lakes/River Basin Improvement Study". Mr. Paulson provided an
overview of the study. The water bodies included in the study were Campbell and Otter
Lakes, South Fork Crow River, and Rock Riffle Dam. Mr. Paulson reviewed the
investigation/evaluation information of the dam, bathymetry/vegetation and sediment
sampling. Mr. Paulson then provided an overview from the report of the results from the
dam, bathymetry/vegetation and sediment. Recommendations from the report included the
following: 1. Dam — continue to monitor dam and pool elevations — no modifications to dam
needed; 2. Sediment Removal & Management — removal by dredging with mechanical or
hydraulic; 3. Habitat/Water Quality Improvements — sediment & nutrient source reduction,
public education, implementing BMPs including land use BMPs, implementing shoreline
restoration projects, disconnecting drainage and runoff from impervious; financial support
may be available for implementing these protective measures and water quality tools.
10B. PUBLIC ARTS DISCUSSION
Council Member Cook noted that at previous meetings the Public Arts Commission
discussed adding a sculpture stroll at Ridgewater College. Cook noted that at the January
meeting a partner had come forward that had indicated that they would join with the Public
Arts Commission on this project and install the pads for the sculptures. Since the stroll
would not be on city -owned property a written agreement will be needed and there are also
some issues with the Century Avenue project scheduled for this year. Council Member Cook
noted that the recommendation is to add a pad this year along the trail somewhere in the
Ridgewater College area. Matt Jaunich noted concerns with no agreement in place with
Ridgewater College at this point and that would need to be done before anything progresses.
The stroll is proposed to be placed along Century Avenue along the trail. Mayor Forcier
noted he would like to see the agreement completed with Ridgewater College first before
things are considered further. Council Member Cook suggested holding a workshop with the
Public Arts Commission to discuss the sculpture stroll program and other projects. Perhaps a
discussion of the Main Street/Franklin Street mural description could be included in a
workshop. Mr. Jaunich noted that perhaps a workshop could be scheduled in March. He will
bring that forth at the next Council meeting.
Greg Jodzio, Public Arts Commission, 540 Main Street, presented before the Council. Mr.
Jodzio noted that there is not much art on the south end of Hutchinson and he proposes that
discussions be held to consider where more art can be added. He thinks a workshop between
the PAC and the Council would be very beneficial.
11. DISCUSSION OF CHARTER COMMISSION RECOMMENDATION FOR CITY
CHARTER REVISIONS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the
Charter Commission met in November and January to discussion potential Charter revisions.
Revisions were discussed due to a legislative change related to when special elections can be
held. The Charter Commission voted in favor of Charter revisions to various sections of the
Charter which basically allow for special elections to be held on the earliest date allowed
under Minnesota law and in compliance with the dates established by the legislature. The
Charter Commission is recommending that these Charter revisions be adopted by ordinance,
however because there are multiple sections of the Charter Mr. Sebora is inquiring whether
CITY COUNCIL MINUTES FEBRUARY 13, 2018
or not these changes can be considered with one ordinance or an ordinance for each section.
The Council noted that they have no issues with the proposed revisions and one ordinance to
consider them would be fine. Council Member Cook suggested that the next time the Charter
Commission meets perhaps they could consider changes to the sections of the Charter that
only require two weeks' notice of elections especially since the Council vacancy section
requires a 30 day notice for an election. Mr. Sebora noted he will add that as an agenda for a
future Charter Commission meeting. He then noted that the Charter Commission will
forward to the Council a formal recommendation and an ordinance will be drafted with the
proposed revisions.
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 14853 — A RESOLUTION DEFINING THE
HUTCHINSON UTILITIES COMMISSION'S ANNUAL CONTRIBUTION TO THE
CITY OF HUTCHINSON IN LIEU OF TAXES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a
subcommittee met late last year and again early this year regarding the Payment in Lieu of
Taxes from HUC to the City. The proposed budgetary impact, approximately $200,000 in
2018, has already been included in the 2018 budget. The new arrangement adjusts the
PILOT payment from 2.75% of the total operating revenue to 4.5% of each divisions'
revenue over a three-year period. The agreement also includes a floor and ceiling for future
years and phases out the energy tree and street lighting payments. The resolution presented
tonight was approved by the HUC Board at their January 31, 2018, board meeting.
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14853. Motion carried
unanimously.
13. APPROVE/DENY RESOLUTION NO. 14856 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR 2ND AVENUE SE BRIDGE REPLACEMENT PROJECT
(LETTING NO. 2, PROJECT NO. 18-02)
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that
two bids were received for this project with the low bid coming in the amount of $999,789.00
from Structural Specialties Inc. This project's total cost and associated funding contributions
were reviewed by the Resource Allocation Committee and are accounted for within the
City's proposed 2018 Infrastructure Improvement Program. Also, the City is currently
finalizing the Local Bridge Replacement Program funding agreement (approximately
$400,000 grant) and anticipates bringing that to the Council in the near future. This project's
construction is scheduled to occur between June 4 and August 31, 2018.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14856. Motion
carried unanimously.
14. APPROVE/DENY RESETTING COUNCIL WORKSHOP FOR FEBRUARY 27, 2018, AT
4:30 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN
RECONSTRUCTION PROJECT GEOMETRIC LAYOUT
Matt Jaunich noted that originally this workshop had been scheduled for tonight, but due to
an unscheduled surgery of the City Engineer, staff is proposing to reset this to February 27,
2018. The public hearing for this project has also been re -set to February 27, 2018.
.19
CITY COUNCIL MINUTES FEBRUARY 13, 2018
Motion by Cook, second by Lofdahl, to reset Council workshop for February 27, 2018, at
4:30 p.m. to review State Trunk Highway 15 Downtown Reconstruction Project Geometric
Layout. Motion carried unanimously.
GOVERNANCE
(Thepurpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from November 27, 2017
b) Parks, Recreation, Community Education Board Minutes from December 4, 2017, and
February 5, 2018
MISCELLANEOUS
16. STAFF UPDATES
John Olson — Mr. Olson noted that last week he received a phone call from a gentleman that
landed at the municipal airport when a tire on his airplane blew. The gentleman also called
ASI and Tim Miller, a tenant of the airport. The next morning when the gentleman arrived at
the airport, the airplane was in the hangar warming up and the tire had been replaced. The
gentleman is an airport commissioner in Hawley and sent a very complimentary letter to the
Hutchinson Airport Commission on the service he received at the municipal airport.
Matt Jaunich — Mr. Jaunich noted that City offices will be closed February 19th for Presidents'
Day; He mentioned that a strategic planning session is being considered for a Friday/Saturday;
He also noted that February 22. the Chamber's Business After Hours will be held at the new
enterprise center from 4:00-6:00 pm.
Motion by Cook, second by Christensen, to set public meeting for February 22, 2018, from
4:00 — 6:00 p.m. to attend Business After Hours at Hutchinson Enterprise Center.
He also noted that a meeting is scheduled for March 8, 2018, from 5:00-6:30 p.m. at the Lester
Prairie City Hall to discuss paving of the Dakota Trail.
17. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook spoke about a community, build project this spring for
playground equipment installation at Roberts Park. In addition, discussions are being held
about improvements to the tennis courts at Park Elementary and the high school. Cook
spoke about putting a policy in place for acceptance of gifts from vendors. Mr. Jaunich
noted that legislative changes were made this past session that will make this an easier task.
Cook also spoke about a LMC Conference that he and Council Member Lofdahl attended in
January. Crisis communication plans were discussed and the necessity of them for cities.
Council Member Cook also spoke about the importance of workforce housing and
affordable housing. Mr. Jaunich noted that the HRA is giving their annual update at the
next Council meeting and hopefully Jean Ward, the executive director, will be able to
provide more information on this topic.
John Lofdahl — Council Member Lofdahl provided an update from the Friends of Luce Line
Trail. He noted that the final connection will be paved by Winsted Airport; Council
Member Lofdahl also noted that a follow up meeting was held on the Depot Graffiti project
and it was decided that a grant will be applied for to conduct a study on preserving,/saving
the graffiti — the City will requested to partner with some funding and this item will be
before the Council for consideration- Council Member Lofdahl also noted that the CGMC
Legislative Action Day is March 14'' which he plans on attending and the LMC Legislative
5
CITY COUNCIL MINUTES FEBRUARY 13, 2018
Action Day is March 21St & 22na
Mary Christensen — Council Member Christensen noted that the Council attended the
Skilled Workforce Development Summit at the Hutchinson High School last week. Council
Member Christensen commented on how impressive the new academic wing and
technology area of the school are.
Gary Forcier — Mayor Forcier noted that Tinea Graham is interested in serving on the Public
Arts Commission. Ms. Graham has served previously and would like to serve again. She
will be appointed at the next meeting. Mayor Forcier complimented the public works
department on snow removal services this season.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 7:20 p.m. Motion carried
unanimously.
rel
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Consideration approving disposal of surplus property (Resolution #14858).
Department: Parks
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Randy Carter
Agenda Item Type:
Presenter: Randy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Parks Dept. department has surplus property no longer needed for municipal operations as described:
For sale at auction:
1. 2004 Isuzu Flatbed Truck (vin # JALC41314X47012845)
2. 1997 Ford F150 4x4 (vin # 1 FTDX18W4VKB97259)
3. 2001 Dodge 3/4 4x4 Truck (vin # 1 B7KF23Z51 J580046)
4. 2001 Ford Windstar Van (vin # 2FMZA50491131380420)
5. 2004 Ford Ranger Truck ( vin # 1 FTYR1 OW 4AP86529)
This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through
Fahey Sales at an upcoming auction.
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
Adopted by the City Council this 27th day of February, 2018
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution #14858.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14858
RESOLUTION APPROVING DISPOSAL OF
PARKS AND REC DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for
municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be sold at auction through Fahey Sales.
1. 1. 2004 Isuzu Flatbed Truck (vin #JALC413 14X47012845)
2. 2. 1997 Ford F150 4x4 (vin # 1FTDX18W4VKB97259)
3. 3. 2001 Dodge 3/4 4x4 Truck (vin#1137KF23Z5IJ580046)
4. 4. 2001 Ford Windstar Van (vin#2FMZA50491BB80420)
5. 5. 2004 Ford Ranger Truck ( vin # 1FTYRIOU14AP86529)
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
Adopted by the City Council this 27th day of February, 2018
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Resolution 14859 Authorizing Disabled Deferral of Special Assessment
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
State statute and city resolution #14707 allow for the deferral of special assessments on homestead property owned
by a senior citizen (65 years or older), a person on disability as defined by the Social Security Administration, or for a
member of the National Guard or military reserves in active service, for whom it would be a hardship to make
payments.
Resolution #14859 seeks authorization to defer the special assessment for the property located at 704 & 706
Milwaukee Ave SW. The homeowner has applied for the disability deferral and meets the low income guideline and
asset limitation as set forth in resolution #14707 (attached). This assessment is related to the 2016 pavement
management project with the assessment repayment originally set for the 10 year period of 2017-2026. This
resolution will defer the balance of the remaining 8 years of repayment anticipated for 2019-2026.
City staff has reviewed the submitted application and tax documents and recommend deferral. If authorized, the
assessment will remain in deferred status until any one of the following occur:
1. The owner dies and the spouse is not otherwise qualified;
2. The property or any part thereof is sold, transferred, or subdivided;
3. The property should lose its homestead status; or
4. If for any reason the City determines that there would be no hardship to require immediate or partial payment
BOARD ACTION REQUESTED:
Authorize the senior deferral of special assessment at 704 & 706 Milwaukee Ave SW per resolution 14707.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO 14859
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following property can be certified as deferred due to hardship for the senior citizen
or disabled person as outlined by state statute, city ordinance, and city resolution 14707.
Property Description
Block 8 South Half
City of Hutchinson Lot 10 AND
Lot E 37.85' of S 132' of Lot 88
Owner
Mona Wehde & Ruth Thompson
704 Milwaukee Ave SW AND
706 Milwaukee Ave SW
Hutchinson, MN 55350
THAT, the following assessment roll shall be deferred under the above guidelines:
City and County Roll: #5113
Amounts: $2,445.31 (704 Milwaukee), $1,791.97 (706 Milwaukee) - $4,237.28 TOTAL
2016 Project and assessment Interest rate of 2.71%
Adopted by the City Council on this 27th day of February 2018.
Gary T. Forcier, Mayor
ATTESTED:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON MN
RESOLUTION NO. 14707
AMENDING RESOLUTION NO. 14628 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
'rational Guard or military reserves in active service. for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
whiz]) can be obtained from the City Administrator's ofTice, and
WHEREAS, the home ownerii-enter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator`s office -
NOW THEREFORE.... the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and. or reduced refuse rates:
'ro be granted to person(s) with a low income of $24,750.00 per year for one person and $28,250.00
per year for a married couple, joint tenants or tenants in common.
To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments andior reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ: and
B. Minnesota Property Tax Refund Form M- I PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced cliarges.
4. The right of deferment is automatically terminated if
A. The owner dies and the spouse is not otherwise qualified:
13. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If f'oi any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 25"' day of April, 2017.
A FTEs -r:
Matthew .launic Ity Administrator
Gary Fnrcier. M or
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Resolution 14860 Transfers to Fund the Hutchinson Enterprise Center construction costs
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This resolution identifies the following transfers of monies for the 2017 fiscal year, as recommended by the
Hutchinson EDA Board, to fund the remaining costs of the newly constructed Hutchinson Enterprise Center:
1) $297,098 from the Minnesota Investment Loan fund. This amount includes $33,505 from an inter-fund loan
agreement that is also on the 2/27/18 agenda
2) $27,502 from the EDA Developmental fund. This is a fund whose purpose was to assist with land development
within the City which has had no activity since 2008. Since there is no remaining purpose for these funds, we are
recommending the closure of the fund with remaining monies used to fund the Hutchinson Enterprise Center.
3) $190,600 from the 2004 G.O. Tax Increment Refunding Debt fund (Shopko TIF District #4-5).
4) $129,400 from the Hutchinson Enterprise TIF District #4-17. These are funds from the inter-fund loan agreement
approved by Council on 8/23/2016 for the purpose of funding site improvements related to the Enterprise Center.
In 2016, we funded other monies toward the project as follows:
$493,000 from the Minnesota Investment Loan fund
$250,000 from the Community Improvement fund, as approved by City Council resolution #14086
Other funding received in 2017 includes:
$763,750 from the DEED grant
$ 3,200 from a U of M grant procured by John Paulson
$310,000 from an inter-fund loan from the Economic Development Loan fund (2/27/18 agenda item)
Total funding of the Hutchinson Enterprise Center: $2,464,550
BOARD ACTION REQUESTED:
Approve fund transfers per Resolution 14860.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14860
TRANSFERRING FROM THE MIF LOAN FUNDS, EDA DEVELOPMENTAL FUND
AND THE 2004 G.O. TAX INCREMENT REFUNDING DEBT FUND
TO THE HUTCHINSON ENTERPRISE CENTER FUND FOR THE PURPOSE OF
FUNDING THE 2017 CONSTRUCTION COSTS OF THE HUTCHINSON ENTEPRISE CENTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT, $297,098 is hereby transferred from the MIF Loan funds to the Hutchinson Enterprise
Center fund.
THAT, $27,502 is hereby transferred from the EDA Developmental fund to the Hutchinson
Enterprise Center fund.
THAT, $190,600 is hereby transferred from the 2004 G.O. Tax Increment Refunding Debt fund
to the Hutchinson Enterprise Center fund.
THAT, $129,400 is hereby transferred from the Hutchinson Enterprise TIF District #4-17 fund
to the Hutchinson Enterprise Center fund.
THAT, said transfers are hereby effective and apply to the 2017 fiscal year.
Adopted by the City Council this 27th day of February 2018.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL 0�4-f AFQ�
Request for Board Action 7AL =-a
Resolution #14861 Ratifying an Interfund Loan for Advance of Certain Costs in
Agenda Item: Connection with Tax Increment Financing District No. 4-18
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This interfund loan (up to $10,000) is necessary to properly account for legal and financial advisory costs incurred in
establishing the Tax Increment District #4-18 for development of Highfield Apartments. The interfund loan will be
repaid as tax incremental revenue is received. We anticipate 2019 to be the first year that we receive incremental
revenue for this TIF district.
Tax Increment District #4-8 is the lending fund and has a sufficient cash balance to extend this interfund loan.
BOARD ACTION REQUESTED:
Approve resolution #14861.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14861
RESOLUTION RATIFYING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN
COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 4-18.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Back rg ound.
1.01. The City has heretofore approved the establishment of Tax Increment Financing District No.
4-18 (the "TIF District") within Development District No. 4 (the "Project"), and has adopted a Tax
Increment Financing Plan (the "TIF Plan") for the purpose of financing certain improvements within the
Project.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of
land/building acquisition, site improvements/preparation, other public improvements, interest and
administrative costs (collectively, the "Qualified Costs"), which costs have been financed on a temporary
basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan
money from the City's general fund or any other fund from which such advances may be legally authorized,
in order to finance the Qualified Costs.
1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from
the TIF District in accordance with the terms of this resolution (which terms are referred to collectively as
the "Interfund Loan").
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $10,000 from the Agusta Homes Tax
Increment District No. 4-8 fund or so much thereof as may be paid as Qualified Costs. The City shall
reimbursed itself for a portion of such advances from Available Tax Increment (defined below) together with
interest at the rate of 2%, which does not exceed the greater of the rates specified under Minnesota Statutes,
Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on the principal
amount from the date of each tranche.
2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid
annually as of December 31 of each year (the "Payment Date"), commencing on the first Payment Date on
which the Authority has Available Tax Increment (defined below), or on any other dates determined by the
City Administrator, through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which
shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as
determined by the City Administrator, generated in the preceding twelve (12) months with respect to the
property within the TIF District and remitted to the City by McLeod County, all in accordance with
Minnesota Statutes, Sections 469.174 to 469.1799, all inclusive, as amended. Payments on this Interfund
Loan may be subordinated to any outstanding or future bonds, notes or contracts secured in whole or in part
with Available Tax Increment, and are on parity with any other outstanding or future interfund loans secured
in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable
in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect
the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with
Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax
Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon
shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision
thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision
thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident
hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the
State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest
on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal
amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment
Date.
2.06. The City may amend the terms of this Interfund Loan at any time by resolution of the City
Council, including a determination to forgive the outstanding principal amount and accrued interest to the
extent permissible under law.
Section 3. Effective Date. The Council hereby ratifies that this Interfund Loan was effective as of
January 1, 2017.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: February 27, 2018
ATTEST:
Gary Forcier, Mayor Matthew Jaunich, City Administrator
(Seal)
RESOLUTION NO. 14862
RESOLUTION RELATING TO PARKING RESTRICTIONS
S.P. 133-125-002 FROM STATION 0+70 TO STATION 33+79
(CENTURY AVENUE SE) IN THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, this resolution was passed this 27th day of February 2018 by the City of Hutchinson
in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City".
WITNESSETH:
WHEREAS, the "City", has planned the improvement of Century Avenue SE, State Aid Route No.
125 from State Trunk Highway 15 to Jefferson Avenue SE in the City of Hutchinson, Minnesota; and
WHEREAS, the "City' will be expending Federal Aid Funds on the improvements of this street;
and
WHEREAS, this improvement does not provide adequate width for parking on both sides of the
street; and approval of the proposed construction as a Municipal State Aid Street project must therefore
be conditioned upon certain parking restrictions.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the "City' shall ban the parking of motor vehicles on both sides of Century Avenue SE
from Station 0+70 to Station 17+66 at all times.
THAT, the "City' shall ban the parking of motor vehicles on the north side of Century Avenue SE
from Station 17+66 to Station 33+79 at all times.
Adopted by the Hutchinson City Council this 27th day of February 2018.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=qf AFQ�
Request for Board Action 7AL =-a
Agenda Item: Authorization for Inter -fund Loans for construction of the Hutchinson Enterprise
Department: EDA
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
To cover the costs of construction of the Hutchinson Enterprise Center, staff is requesting City Council authorization
to:
1. Transfer up to $35,000 from the Development TIF District No. 4-5 (SHOPKO District) fund to the Minnesota
Investment Fund (MIF) Loan Fund, and;
2. Transfer up to $310,000 from the Economic Development Loan Fund to the Hutchinson Enterprise Center Fund.
These transfers have been reviewed by the Hutchinson EDA Board of Directors and they are recommending
approval.
EDA staff will be on hand at the February 27, 2018 City Council meeting to answer any questions that may arise.
In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of the two attached resolutions.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14863
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING
DISTRICT NO. 4-19.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Background.
1.01. The City has approved the establishment of Tax Increment Financing District No. 4-19 (the "TIF
District") within Development District No. 4 (the "Project Area"), and has adopted a Tax Increment Financing
Plan (the "TIF Plan") for the purpose of financing certain improvements within the Project Area.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site
improvements/preparation, interest, and administrative costs (collectively, the "Qualified Costs"), which costs
may be financed on a temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan
money from the City's general fund or any other fund from which such advances may be legally authorized, in
order to finance the Qualified Costs.
1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from the
TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the
"Interfund Loan").
Section 2. Tenns of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $20,000 from the Development District 5
(SHOPKO District) fund or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself
for such advances from Available Tax Increment (defined below) together with interest at the rate of 2%, which
does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as
of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche.
2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid
annually on each December 31 (each a "Payment Date"), commencing on the first Payment Date on which the
City has Available Tax Increment (defined below), or on any other dates determined by the City Administrator,
through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall
mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by
the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF
District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174
to 469.1794, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding
or future bonds, notes, or contracts secured in whole or in part with Available Tax Increment, and are on parity
with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in
whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the
amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota
Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment
pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be
deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including,
without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated
to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax
Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political
subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs
incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued
interest thereon, which may remain unpaid after the final Payment Date.
2.06. Before the latest decertification of any tax increment financing district from which the interfund
loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of
the City Council, including a determination to forgive the outstanding principal amount and accrued interest to
the extent permissible under law.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: February 27, 2018
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14864
RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE ECONOMIC
DEVELOPMENT LOAN FUND TO THE HUTCHINSON ENTERPRISE CENTER
FUND
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Background.
1.01. The City has approved the construction of the Hutchinson Enterprise Center.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site
improvements/preparation, interest, administrative costs, and various project costs associated with construction
of the Hutchinson Enterprise Center (collectively, the "Qualified Costs"), which costs may be financed on a
temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan money
from the City's general fund or any other fund from which such advances may be legally authorized, in order to
finance the Qualified Costs.
1.04. The City intends to reimburse Qualified Costs from (A) future rent payments made to the Hutchinson
Enterprise Center and, (B) from tax increments derived from TIF District 4-17 (Hutchinson Enterprise Center TIF
District) in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund
Loan").
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the transfer of up to $310,000 from the Economic Development Loan
Fund to the Hutchinson Enterprise Center Fund. The City shall reimburse the Economic Development Loan Fund
for the principle amount with an interest rate of 2% which does not exceed the greater of the rates specified under
Minnesota Statutes, Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on
the principal amount from the date of the transfer.
2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid annually
on each December 31 (each a "Payment Date"), commencing on December 31, 2018.
2.03. Payments on this Interfund Loan are payable solely from (A) future rent payments made to the
Hutchinson Enterprise Center and, (B) "Available Tax Increment," which shall mean, on each Payment Date, tax
increment available after other obligations have been paid, or as determined by the City Administrator, generated
in the preceding twelve (12) months with respect to the property within the TIF District and remitted to the City
by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to 469.1794, all inclusive, as
amended. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds, notes, or
contracts secured in whole or in part with Available Tax Increment, and are on parity with any other outstanding
or future interfund loans secured in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in
whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the
amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota
Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from (A) future rent payments made
to the Hutchinson Enterprise Center and, (B) Available Tax Increment pledged to the payment hereof under this
resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of
the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the
State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on
this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith
and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the
payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have
no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain
unpaid after the final Payment Date.
2.06. Before the latest decertification of any tax increment financing district from which the interfund
loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of
the City Council, including a determination to forgive the outstanding principal amount and accrued interest to
the extent permissible under law.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: February 27, 2018
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Purchase Order for Topography Surveying and GPS Equipment
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per City Information Technology and Engineering staffs' review, please see the attached purchase order for the
necessary topography surveying and global positioning system (GPS) equipment. Please note that this equipment is
crucial in delivering several accuracy dependent functions as we deliver improvement projects and inventory
infrastructure assets.
BOARD ACTION REQUESTED:
Purchase Order approval
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 67,399.60
Total City Cost: $ 67,399.60 Funding Source: Infrastructure Mapping/Planning Funds
Remaining Cost: $ 0.00 Funding Source:
VENDOR: Frontier Precision Inc
2852 7th St N
St Cloud MN 56303
320-6546511
Contact: Weston Schneider
westons frontier recision_com
Ouote Number: 20469
PURCHASE ORDER N° 01971
Oty of
Date: 02/1312018
0-7
7ALO Department Engineering
111 Hassan Street SE
Hutchinson, Minnesota 55350-2522 Account
(320) 587-5151
SHIP TO: Hutchinson City Center
Attn' Chad Muchow
111 Hassan St SE
Hutchinson MN 55350
320-583-3821
cmuchow@ci_ hutchinson. mn. us
QUANTITY
DESCRIPTION Unit Price
TOTAL
1
R10-001-60 TRIMBLE R10 GNSS WITH UHF
$22,950.00
$22,950.00
1
5125-20-YEL-GT 2M SNAP -LOCK ROVER ROD WITH OUTER "GT" GRAD - YELLOW
$145.95
$145.95
1
5217-04-YEL BIPOD, THUMB RELEASE
$172.95
$172.95
1
S7353200 S7 ROBOTIC, 3" DR PLUS, VISION, FINELOCK, SCANNING CAP
$24,525.00
$24,525.00
1
MT1000 TRIMBLE MULTI -TRACK PRISM
$2,583.00
$2,583.00
1
51003007 TRIMBLE 2AM TELESCOPIC ROD
$359.10
$359.10
1
5217-50-YEL QUICK LEVER BIPOD WITH THUMB RELEASE LEGS - YELLOW
$204.95
$204.95
1
90550 GRAIN TRI -MAX COMPOSITE TRIPOD
$420.95
$420.95
1
92670 LI -ION BATTERY FOR RBIR81MT1000 & AT360 PRISM
$108.00
$108.00
1
SLSU-52016 AUTOLOCK POWER KIT (POWER SUPPLY NOT INCLUDED)
$425.70
$425.70
1
101070-02-01 TRIMBLE GEOSPATIAL ACCESSORY - 2XDUAL BATTERY CHARGER WITH P
$877.50
$877.50
1
63610-00 TBT, ADVANCE, DONGLE LICENSE
$3,145.50
$3,145.50
2
TAB -01-1110 TRIMBLE TABLET RUGGED PC
$7,465.50
$14,931.00
2
SA -ROADS -P TRIMBLE ACCESS - ROADS: PERPETUAL LICENSE
$1,350.00
$2,700.00
2
91487-00 TRIMBLE TABLET ACCESSORY - RANGE POLE BRACKET
$292.50
$585.00
2
91485-00 TRIMBLE TABLET ACCESSORY - CARRYING, CASE
$27.00
$54.00
2
91480-00 TRIMBLE TABLET ACCESSORY - OFFICE DOCKING STATION FOR YUMA 2
$355.50
$711.00
1
FPI - TRAINING - SURVEY TRAINING FEE - ONSITE INSTALLATION
$1,500.00
$1,500.00
1
ITRM - TRADE - IN --SURVEY TRIMBLE TRADE - IN PROMOTION SURVEY
-$9.000.00
-$9,000.00
Total $87,399.fiD
CITY OF HUTCHINSON
Approved by
Please Reference To Purchase Order Number When Invoicing.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Cut along dotted line.
Nates: Print Original on White
Obtain Signature
City of.
4 PURCHASE REQUISITION
- Q-N
7P
Purchase Order Number
0 1 9 7 1 1 1 7
itmeri4 En ineerinUh1''I
= ORt
01/24/18
$4 iftecdli ; Chad Muchow
Check the Appropriate Box. Is Item Budgeted r❑YES
If not budgeted, where will the money came fro m?
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Hutchinson City Center
Attn: Chad Muchow
119 Hassan St SE
Hutchinson MN 55350
j6lppmg Address
=:
Y#{cPiiiiS
Hutchinson City Center
AttmChad Muchow
191 Hassan St 5E
Hutchinson MN 55350
320-583-3821
1l tjtJdr.
Frontier Precision Inc
Contact Nam0
Weston Schneider
dciCBaS
2852 7th 5t N
ReferegGi;.]��:::::::::
20468
St Cloud MN 56303
Phpr�o.Pop._
320-654-6511
westons frontier recision.cbm
F.ax Nei::::::::::::::::::
www-frontierprecision.com
tilt ItjBf3T7::::::: ;=-:
Check if ontv source available and state reason aheok Box
Only State Geos atial Dealer - State Contract number 87135 - Release 5934-(5)
.............. .::::::
QUANTITY UNITS DESCRIPTION
UNIT PRICE
TOTAL
1 Each RIC-001.60 TRIMBLE R70 GLASS WITH UHF
$22,950-00
$22,950.40
5125.20-YEL-GT 2M SNAP-LOCK ROVER ROD WITH OUTER "GT"
1 Each GRAD-YELLOW
$145.95
$145.35
1 Each 5217-04-YEL SIPOU, THUMB RELEASE
$172.95
$172-95
57353200 57 ROBOTIC, WOR PLUS, VISION, FINELOCK,
1 Each SCANNING CAP
$24,525.00
$24,525A0
1 Each MT10WTRIMBLEMULTI-TRACK PRISM
$2.583.00
$2,583.00
1 Each Si 003007 TRIMBLE 2.6M TELESCOPIC ROD
$359-10
$359.10
521750-YEL QUICK LEVER BIPOD WITH THUMB RELEASE
1 Each LESS- YELLOW
$2D4-95
$204,95
1 Each 90550 CRAIN TRI-MAX COMPOSITE TRIPOD
$420.95
$420.95
1 Each 92670 LI-ION BATTERY FOR RBIR81MT9000 $ AT Mo PRISM
$108.00
$108.04
SLSUS2016 AUTOLOCK POWER KIT (POWER SUPPLY NOT
1 Each INCLUDED
$425.70
$425.70
107070-02-01 TRIMBLE GEOSPATIAL ACCESSORY - 2X0UAL
1 Each BATTERY CHARGER WITH P
$877-50
$877.50
1 Each 636104)0 TET, ADVANCE, DO NGLE LICENSE
$3,145-501
$3,145.50
2 Each TAB-01.1110 TIN IMBLE TABLET RUGGED PC
$7,465-50
$14,931.00
2 Each SA-ROAD S-P TRIMBLE ACCESS - ROADS; PERPETUAL LICENSE
$1,350.00
$2,700.00
91487-00 TRIMBLE TABLET ACCESSORY- RANGE POLE
2 Each BRACKET
$292,50
$5W00
2 Each 91485-00 TRIMBLE TABLET ACCESSORY - CARRYING CASE
$27.00
$54.40
91480-00 TRIMBLE TABLET ACCESSORY - OFFICE DOCKING
2 Each STATION FOR YUMA 2
$355.54
$711.00
FPI • TRAINING - SURVEY TRAINING FEE - ONSITE
1 Each INSTALLATION
$1,500.00
$1,500.00
TRIM - TRADE - IN - SURVEY TRIMBLE TRADE - IN PROMOTION
1 Each SURVEY
-$9,000.00
-$9,00D.00
$tJ TOYA€
$67,399-60
A76%
$0.00
FIIP1ING
54.00
E�TA1= E3UE
$67,399.60
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
- 1 fo io
EiBirHrn .r rrrkat rt
=
iila@I;iS�iY •'• : iii' :::=::'::: :::: :::::.'' - --
� .......... . ..............iidb�@iYtil :;::::::::::::;'•;`;•;•;•
-
•:•IitYd J#trti rlt V8r�400 ..,
Frontier Precision, Inc.
2 7th Street North
fi'It�►NTIER St h Cloud, MN 56303 Date: 01/19/2018 O
`�IQuote PM
Qfs!�p
N 320.654.6511 Quote Number: 20469
www.frontierprecision.com Valid Until: 02/18/2018
Quotation by: Weston Schneider
BILI_ TO:
CITY OF HUTCHINSON
Brandon Fitzpatrick
111 HASSAN STREET SE
HUTCHINSON,, MN 55350 United States
bfitzpatrick@ci.hutchinson.mn.us
SHIP TO:
CITY OF HUTCHINSON
Brandon FitzpatriCk
111 HASSAN STREET SE
HUTCHINSON,, MN 55350 United States
bfitzpatrick@ci.hutchinson.mn.us
Produc# Details
I. RIO -001-60 TRIMBLE R10 GLASS WITH UHF
Qty
Price ce
otTal
al
1
$25,500
$22,9T
2. SIt25-20-YEL-GT 2m Snap -Lock Rover Rod with Outer "GT' Grad - Yellow
1
$145.95
$145.95
3. 5217-04-YEL SIPOD, THUMB RELEASE
1
$172.95
$172.95
4. 57353200 S7 ROBQTIC, 3" OR PLUS, VISION, FINELOCK, SCANNING CAP
1
$27,250.00
$24,525.00
S. MT1000 TRIMSLE MULTI -TRACK PRISM
1
$2,870.00
$2,583.00
6. 51003007 Trimble 2.6m Telescoplc Rod
1
$399.00
$359.10
7. 5217-50-YEL Quick Lever 84 pad with Thumb Release Legs - Yellow
1
$204.95
$204.95
8. 90550 CRAIN TRI -MAX COMPOSITE TRIPOD
1
$420.95
$420.95
9. 92670 Ll -Ion Battery for R6/R8/MT1000 A AT360 Prism
1
$120.00
$108.00
10.SLSU-52016 AUTOLOCK POWER KIT (Power supply not included)
1
$473,00
$425.70
11.101070-02-01 Trimble Geospatial Accessary - 2xDual Battery Charger with P
1
$975.00
$877.50
12.63610-0O TBC, Advance, Dangle idcense
1
$3,495.00
$3,145.50
13. TAB -01-1110 TRIMBLE TABLET RUGGED PC
2
$8,295.00
$14,931.00
14.SA-ROADS-P Trimble Access - Roads; Perpetual License
2
$1,500.00
$2,700.00
15.91487-00 Trimble Tablet Accessory - Range Pole Bracket
2
$325.00
$585.00
16.91485-00 Trimble Tablet Accessory - Carrying Case
2
$30.00
$54.00
17.91480-00 Trimble Tablet Accessory - Office Docking Station for YUMA 2
2
$395.00
$711,00
18. FPI-TRAINING-SURVEY TRAINING REE - ONSITE INSTALLATION
1
$1,500.00
$1,500.00
19.TRM-Trade-in-Survey TRIMBLE TRADE-IN PROMOTION SURVEY
1
{$9,000.00}
($9,000.00)
Includes Existing S6, R8-3 and 2 - TSC2 Controllers, TDC1, TSC1, Pro XR, Pro XR Beacon
Sub Total:
$67,399.60
Tax:
$0.00
Shipping:
$0.00
Grand Totah
$67,399,60
Special Notes:
MN State Contract
Shipping, handling, and appl.cable sales tax will be added to invoice.
Tel
All invoices are in U.S. Dollars. Prices are good for 30 days.
Payment terms are net 30 days upon approved credit. We also accept VISA, MasterCard and American
Express.
Returns- A standard
restocking fee of 20% will be charged for any returned equipment.
Shipping and handling charges are prepaid and added to invoice. Shipment will be made by UPS Ground unless otherwise specified,
FOR Shipping Paint.
Chad Muchow
From: Brandon Fitzpatrick
Sent: Wednesday, January 24, 2618 8:50 AM
To: Chad Muchow
Subject: FW: Trimble Equipment
From: Weston Schneider[maiito:westons@frontierprecision.com]
Sent: Wednesday, January 24, 2018 8:49 AM
To: Brandon Fitzpatrick<SFitzpatrick@ci.hutch inson.mn.us>
Subject: RE: Trimble Equipment
Good Morning Brandon,
Trimble has dealerships that operate within state boundaries. 5o within Minnesota frontier Precision is the only state
Geospatial Dealer. Trimble also has a Minnesota State Contract, which means that Trimble submitted a bid of a 1090,
discount on all Trimble products and the state of Minnesota accepted it. That way no state agency including the DOT,
county or city agencies have to do bidding and can just place an order with Frontier. The State Contract number is
87135 — Release S934-(5). But if they still need another quote, I can email another Trimble dealer in a different state
and can get one for ycu. Just let me know.
If you go the T10 route, Trimble should be shipping them by March hopefully. Otherwise the 7" Tablet is available now.
Below is everything that comes in the RIO bundle. Including a dual charger. Part number 101070-02-01 will have two
dual chargers so that you can charge up to four batteries. So in total you will be getting three dual chargers.
R10-001-50
Trimble R10, internal 410.470 MHz radio
6iil of Materia Is
Part Number Item Description
89857-00 Trimble RIO Accessory - Transport Case (For Receiver Kati
94905.61 ASSY GLASS RECEIVER COPERNICUS W: 450 MHZ WDSI RA00
8986400 Trimble R70 Accessory - UHF Radio Antenna with SMA Connector (410-470 MHz. 0 d8}
898404)0 Trimble R90 Accessory • Rechargeable Battery 17.4V, 3700 mAh, 27.3 Wh=
89841.40 TriMbie R10 AcCesaory - Oual Uttery Charger with Battery Slot Inserts, International Power Supply
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Short-Term Gambling License - Crow River Habitat for Humanity
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Crow River Habitat for Humanity has submitted a short-term gambling license application into administration for
review and processing. The application is for an event the organization is holding on April 13, 2018, at the Crow River
Golf Club in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent
information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Habitat for Humanity on April 13, 2018.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
11 Ilassun Street Snuchewn
IIkildimwn, MN 5 53 50
(3 20) 587-515 1Tax: 020) 2 34-4 240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Cha1)ter 349
All applications must be rcce ived at least 30 days before event in order to be considered
ti flic:ation 'Fv c
Short Term Date(s) 1' 13 0619, �Wee: $30,00
(imnization Information
Name
joz❑ i4wy T&21, &I
Adrh-esr wfrere regular nreefing erre iieid
*-I—]c1i ;?
. E7
Phone A"31 rher
MAI
City Slide IiP
Da.y and Limaofineetings? IrC1ffAo Eau ry I o.n
w in
Is thin crgan1zatioit organized under the lads of the State of h4innesota? 9ye
U no
Haw long has the organization been in exi stents?MP
How may members in thr organira Iion? Q
What is the purpose of the organisation?
In urhmo custody Hill or niration records he kept?
1 aMe !'l rvrrs :I rrrirh�sr
job ! - ,q
Address Circ" ,Sm''Ic lip
I DuIY Autittrrized Oflicer vCthe Oruanicadon Inronnation I!
l i:re Name Ahnne Nuri bo.
ltesidence.Address rift Stifle Pp
Date of Birth: 1 // ! a Piacc oll-Birtl,:
Alawh1duy year C.'ily .Sujw
1 lave you ever been convictcd of any crinte other than a traffic n (Tensa? ❑ yes 7�110
Irye's, explain:
Cie), of trurrlairrsora
rl:phCa+Fon for Ringo Gambl+rrg Detwes trre+rse
Page i of 3
icsi nated Gainb I ing Manager (Qualified under Minnesora Sta►ure 0291
Lop.; makka&L
L-�
True Name
Residence Address City Salle lip � l
Date of Birth: T O 1 7 1 1� e5 Place of Birill: OYY In r+�
blot-t11L�rlay�'yrar C'rrti.t'rr►rrr I
Ilive you ever been convicted of any crime other titan a traffic offense'? ❑ yes no
Ifyes, explain: ---
How tong have you been a member of the orgartixatioiit -----
Game Information
Location 01
r!' rr 1vGally+a -,-?vt„ Bale will be plug rs1
I5r� 0r"6
Adilress of location where game will be played
t A.-
Cily
1'1rr,►rr .va,r,ri.�r '
Stare lijr
D,atc(s) and/or day(s) gambling devices wi 11 be used: 131 __. __. through
A h9 Q— ,
Hours of the day gambling devices will be uscd: Froin _: 3 U__ + g�� 'Fu ?•.. - - _..• jy�l_
Maximum number of player: ���
Will prints be paid in mortey or merchandlse� money I, merchandise
W i I I refreshments be served daring the time the gambling devices will be used'? ;(yes J no
If yes, will a chane he made for such refreshments? A vcs0 no
Gamc Information
Location 92
Name of locuoun wfrere game frill be pla�-ecl
,kldress oft alion where game will be planed
Date(s) andlor day(s) gambling devices will be used:
I lours of the day gambling devices will be used: From
I'frn►re l rrlr+l•cr'
,Slate Ap
_ thrr�u8h
ANI
pNL TO
Maximatn number of player:
Will pdzc:i be paid iii money or mcrchandiisc? ©money Ci 1i1+:rvhandil5
WiIt refreshments be served during the tine the ganibiing devices «Vill be used? LJ yes U no
If yes, will a charee be made for such refreshments? 0 ves © no
3 Gtl leers of the Organization aynesessary, list addisional nanres on set►arale Aeelj
1?es•l °nee Address city S'r e %ilr
;name 77rre
Residence Address t lrY .Shac X11]
t. iry v/ fhrrdau.t01
:ire, sire u&oufrir Liirl�u Cirfnrhr111r; r�rarcrs 1-�ti'riiP
1'u��r 3 ujJ
_ G L M1 Amy)
rare i►,1��
lttssidc+rc e .d ddress C'..... 17Atc
Officers or Other Persons Paid for SeMces information t i1wcra."arv. li-u Jiiclliti:r:ii rr:rr;: -. rrr's� r-.; :LL ;ire, r,
r4cairra
l.r.iir&rrrrc arr'r!r•cIr.s
+
f j. �1rr1r /rN
,1 i�rrre r rrl r.
Re.srelc rlt c 4d(b a.ss [ rl y_.._._...._ ilato lr r )
Aranw
('rtvrrrl�
I kive you (Gambiirig Manager and .Authorized Officer) read. and (ha )cru tharow-lily trnclrrss }r:tl Ilse SiJI1i !I .u? for % .
orcliimces, and regulatiu o4crliing tflc upcmtion and usu a f garnblmg devices (aS arrtlillcd al City crl'l hjIvhiI)'. s
Ord>i.nance 114.24 a! innesota Statutes Chapter 3491?
x e LM
(:Avr•s Audicwiv dOf7icc•r1 dat tht: irrfurlllatioia 1 have pfovidcd Oil 11 -us a17I)fIcalioll 15 Ir Illtf1, and t atli:110 irc the 4. ili W I lut:�fl.il.y:Sil 10
in.sstiga[� the inCnrslintion strbntittcd. Also, 3 have reeeived front lite City af'Hutchin. mi a coir} tii OL: t it% [ I L!Wn i[�� 1.
I•l-� relating Itis S'ambling and I tivill familiafir.e my}cif with tyle Ct)Illerlts llterurf.
. 7-��rcli a,r �' i'( •sifreti+r-:_;'rt=r;!?r Ci• ) :rr�:1��i:Yl17 All � �..i•.
Sigrullife a golblrgger�rraar a:raorr lJ:uc
Intunult tJss fln�
city ('toed Cl approved ❑ denied NoteS:
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Short-Term Gambling License - Hutchinson Rotary Foundation
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for
review and processing. The application is for an event the organization is holding on April 20, 2018, at the Crow River
Golf Club. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutchinson Rotary Foundation on April 20, 2018.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
111 Hassan Street Southeast
Hutchinson, MN 55350
(3 20) 5$7-5151/Fax: (3 20) 2 34-4 240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications musk be received at least 30 days before event in order to be considered
lication Type
i' Snort Term Date(s) Fee
M th113 y°IYecrr•- M nthl a IYear•
3ranization Information
Name
$30.00
Phone Number
,J-,�I-rCG7- c!/ JJ/! ors M"i Sr��
Address where regular meeting are held City State Zip
Day and time of meetings? d N
Is this organization organized under the laws of the State of Minnesota? ©`-yes 0 no
How long has the organization been inexistence? -Z-11`4 How may mernbers in the organization? �[ �
What is the purpose of the- organization'? lZA [-)e aw, c)aoa+& _Mo'I'g4r-
In
r -In whose custody will organization records be kept? r_a ick �� 1J�•� oaf
Za - 5- r
Name Phone Number
3 / S'- av /ems 4t� d. J /4 � s -T3.510
Address City State zip
Authorized Officer of the Or
True Name Phone Number
1✓ L M_ s
R sidence Address City State ,yzi�p�j j
Date of Birth: 1 /9-7 Place of Birth; �� 1;7] 60 / V
Monthldaylyear• Citv State
Have you ewer been convictedof any erinie other titan a traffic offense? -Ayes 0 no
If yes, explain -
20b
City of'Huschilaon
Appticarion for Ringo Gambling Devices License
Page 2 of 3
Designated Gambling /Manager (Qualified under Minnesota Statute §329)
True Narne Phone Number
ZA
ResidenceAddre.ph City State Zip
Date of Birth: / -zf / 7o PlaceofBirth: - rJ /1111'
Monthldaylyear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 11110
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
Cr"'-) I�j�-er
Name of localion where game will be played Phone Number
�I15` 10 r b f7�we 14,t, -,j - IW 5 �3Sa
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through A711
AM AM
Hours of the day gambling devices will be used: From -' �� r•p 'ro /o t c>-, �fx-j)
Maximum number of player:
Will prizes be paid in money or merchandise? Zl oney 3l�rchandise
Will refreshments be served during the time the gambling devices will be used? WFY-es ❑ no
If yes, will a char c be rade for such refreshments? cs ❑ no
Game Information
Location #2
Nan -:e of location where game will be played Phone Number
Address of location where game will he played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From To RM�
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ es CI no
Officem of the f]rtlaniratann (ifnerressary, list additional nines on separate sheet)
0. t !
Name the
Z�e- 5639
Re idenceAddress City State Zip
c� go -n f ou � -- - _ -7—r e c• c a r_ e- r
Name Title
3 45 ; i r Gt few c C"-- r►� yV � 5 �
Residence Address City State Zip
City nl Hutchiluoil
Applicalion fur 8ingu Gambling Devices License
Page 3 of 3
Name T Title
Residence Address CitV State Zip
Officem nr Other Persons Paid for Services information (i necrs.si-r list additional namP.s nn .se arate.sheel)
Name Title
Residence Address Cite State Zip
Name Title
Residence Address City State Zip
Name Tide
Residence Address City State Zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices tas outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 344]9
Gambling Managcr IQ, ycs ❑ no Authorized Officer Ayes ❑ no
lnitiai Initial
I declare that the information I have provided on this application is truthful, and i authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relatin to gambling and I will familiarize myself with the contents thereof.
1 2 1 2G 1
5ignarure of authorized officer of organization
Signature afgambling manager of organization
City Council ❑ approved ❑ denied Notes:
Date
D to
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Hockey Association has submitted an application to provide gambling devices at Crow River Golf
Club located at 915 Colorado Street NW in Hutchinson, Minnesota. State law requires that cities grant approval of the
premises permit application. The applicant will then submit the final application to the State Gambling Control Board
for their authorization.
BOARD ACTION REQUESTED:
Approve premises permit application to Hutchinson Hockey Association to operate gambling devices at 915 Colorado
Street NW.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINNESOTA LAWFUL GAMBLING
LG214 Premises Permit Application
6115 Page I of 2
Annual Fee $150 (NON-REFUNDABLE)
REQUIRED ATTACHMENTS TO LG2I4
1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to:
Lease for Lawful Gambling Activity. Minnesota Gambling Control Board
2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South
Make check payable to "State of Minnesota." Roseville, MN 55113
Questions? Cali 651-534-1900 and ask for Licensing.
ORGANIZATION INFORMATION
Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482
Chief Executive Officer (CEO) PETE LADWIG Daytime Phone: 608-239-1612
Gambling Manager: TERENCE DITLEFSEN Daytime Phone: 320-583-7954
GAMBLING PREMISES INFORMATION
Current name of site where gambling will be conducted: CROW RIVER GOLF CLUB
List any previous names for this location:
Street address where premises is located: 915 COLORADO STREET NW
..___.......................a....._.._ _........_..............
(90 not use a P.O. box number or rnasi[ng address.)
City: OR Township:
County: Zip Code:
HUTCHINSON
McLEOD 55350
Does your organization awn the building where the gambling will be conducted?
EYes E No If LG215 Lease for
no, attach Lawful Gambling Activity.
A lease is not required if only a raffle will be conducted.
Is any other organization conducting gambling at this site? ZYes 1:1 No FIDon't know
Note: liar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi-
zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played.
Has your organization previously conducted gambling at this site? ElYes Z No [1on't know
GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA
Bank Name: CITIZENS BANK & TRUST COMPANY Bank Account Number: 076734
Bank Street Address: 102 MAIN STREET S (iry: HUTCHINSOfV State: MN Zip Code: 55350
ALL TEMPORARY AND PERMANENT OFF—SITE STORAGE SPACES
Address (Do not use a P.D. box number): City; State: Zip Cade:
MN
MN
MN
LG214 Premises Permit Application
6/15 Page 2 of 2
ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
City Name: HUTCHINSOIV
---- ................... ............ ................................._
County Name:............... ..._..............
Date Approved by City Council:...........
Date Approved by County Board:
Resolution Number; __.
Resolution Number: _
(If none, attach meeting minutes.)
(If node, attach meeting minutes.)
Signature of City Personnel:
Signature of County Personnel;
Title :......... -._................ _....... Date Signed :................................. ..._.......
Title: —._-- Date Signed: —
TOWNSHIP NAME:
Complete below only if required by the county.
Local unit of government
On behalf of the township, I acknowledge that the organization is
must sign,
applying to conduct gambling activity within the township limns.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title: Date Signed:
ACKNOWLEDGMENT AND OATH
1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of
the Board or its agents, and the commissioners of all activities to be conducted.
revenue or public safety and their agents may enter
and inspect the premises. 7. I will familiarize myself with the laws of Minnesota governing
lawful gambling and rules of tete Board and agree, if licensed,
2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to
revenue and public safety and their agents, are them.
authorized to inspect the bank records of the gambling
account whenever necessary to fulfill requirements of 8• Any changes in application information will be submitted to the
current gambling rules and law. Board no later than ten days after the change has taken
effect.
3. I have read this application and all information
submitted to the Board is true, accurate, and complete. 9• I understand that failure to provide required Information or
providing false or misleading information may result in the
4. All required information has been fully disclosed. denial or revocation of the license.
5. I am the chief executive officer of the organization. 10. 1 understand the fee is non-refundable regardless of license
.7 approval/denial.
Signature of Chief EX e Mcer (designee may not sign) Date
Data privacy notice: the info mativ equested on this information when received by the Board. Minnesota's Department of Public Safety,
farm (and any attachments) 1"sed by the All other information provided will be Attorney General, Commissioners of
Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management &
organization's qualifications to be involved in lawful the Board Issues the permit. When the Budget, and Revenue; Legislative Auditor,
gambling activitles in Minnesota. Your organization has Board issues the permit, all information national and International gambling
the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to
if your organization refuses to supply this information, does not issue a permit, all information court order; other Individuals and agencies
the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law
organization's qualifications and, as a consequence, exception of your organization'sname and to have access to the information; individuals
may refuse to issue a permit. If your organization address which will remain public.. Private and agencies for which law or legal order
Supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of
able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and
Organization's name and address will be public work requires access to the information; anyone with your written consent.
This form will be made available in alternative format, i.e, large print, braille, upon request.
An equal opportun+ty employer
MINNESOTA LAWFUL GAMBLING
LG215 Lease for Lawful Gamblina Activity
6/15 Pace 1 of 2
LEASE INFORMATION
❑rgani2ation: License/Site Number-: daytime phone:
HUTCHINSON HOCKEY ASSOCIATION, INC. 02482 320-583-7954
Address:- "
City: State: Zip:
PO Bax 594 HUTCHINSON MN 55350
Mame of Leased Premises: Street Address:
CROW RIVER GOLF CLUB 915 COLORADO STREET NW
City: State: Zip: Daytime Phone:
HUTCHINSON MN 55350 320-587-3070
Name of Legal Owner: Business/Street Address:
CROW RIVER GOLF CLUB 915 COLORADO STREET NW
City: State: Zip: Daytime Phone:
HUTCHINSON MN 55350 320-587-3070
Name of Lessor (if same as legal owner, write "SAME"): Address_
SAME
City: State: Zip: Daytime Phone:
Check applicable item:
0 New or amended lease. Effective date: 3/1/2018 Submit changes at least ten days before the effective date
of the Change.
New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership.
CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles)
0 Pull -Tabs (paper) Electronic Pull -Tabs
0 Pull -Tabs (paper) with dispensing device Electronic Linked Bingo
F1Bar Bingo Bingo Electronic games may only be conducted-
1. at a premises licensed for the on -sale of intoxicating liquor
ElTiphoards or the on -sale of 3.2% malt beverages, or
El Paddlewheel Paddlewheel with table 2• at a premises where bingo is conducted as the primary
business and has a seating capacity of at least 100.
PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops)
BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at
the leased premises.
ALL GAMES, including electronic games: Monthly rent to be paid; %, not to exceed 10% of gross profits for that month.
• Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,754.
• The rent cap does not include BAR OPERATION rent For electronic games conducted by the lessor.
BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee.
ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 150/6 of the gross profits for that month from electronic pull -tab
games and electronic linked bingo games.
ALL OTHER GAMES: Monthly rent to be pard: 20 °/a, not to exceed 20% of gross profits from ail other Forms of lawful gambling.
• IF any booth sales conducted by a licensed organization at the premises, rent may not exceed lU% of gross profits for that month
and is subject to booth operation $1,750 cap.
BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall)
Bingo rent is limited to one of the following:
Rent to be pard: %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo
occasions, excluding bar bingo.
-OR -
• Rate to be paid: $ per square foot, not to exceed 1100% of a comparabie cost per square foot for leased space, as
approved by the director of the Gambling Control Board. The lessor must attach docurnentation, verified by the organization, to
confirm the comparable rate and all applicable costs to be paid by the organization to the lessor.
Rent may not be paid For bar bingo.
Bar bingo does not include bingo games linked to other permitted premises.
LEASE TERMINATION CLAUSE (must be completed)
The lease may be terminated by either party with a written 60 day notice_ Other terms:
LG215 Lease for Lawful Gambling Activity
Lease term: The terrn of this agreement will be concurrent
with the premises permit issued by -the Gambling Control Board
(Board).
Management: The owner of the premises or the lessor will not
manage the conduct of lawful gambling at the prernises. The
organization may not conduct any activity on behalf of the lessor
on the leased premises.
Participation as Players Prohibited: The lessor will not par-
ticipate directly or indirectly as a player in any lawful gambling
conducted on the premises. The lessor's vnrnediate family and
any agents or gambling employees of the lessor will riot partici-
pate as players in the conduct of lawful gambling on the prernis-
es, except as authorized by Minnesota Statutes, Section
349.181,
Illegal Gambling: The lessor is aware of the prohibition
against illegal gambling in Minnesota Statutes 609.75, and the
penalties for illegal gambling violations in Minnesota Rules
7865.0220, Subpart 3. In addition, the Board may authorize the
organization to withhold rent for a period of up to 90 days if the
Board determines that illegal gambling occurred on the premises
or that the lessor or its employees participated in the illegal
gambling or knew of the gambling and did not take prompt
action to stop the gambling. Continued tenancy of the organiza-
tion is authorized without payment of rent during the time period
determined by the Board for violations of this provision, as
authorized by Minnesota Statutes, Section 349.18, Subd. 1(a).
To the best of the lessor's knowledge, the lessor affirms that any
and all games or devices located on the prernises are not being
used, and are not capable of being used, in a manner that
violates the prohibitions against illegal gambling in Minnesota
Statutes, Section 609.75.
Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an
organization must continue making rent payments under the
terms of this lease, if the organization or its agents are found to
be solely responsible for any illegal gambling, conducted at this
site, that is prohibited by Minnesota Rules 7861,0260, Subpart 1,
item H. or Minnesota Statutes, Section 609.75, unless the
organization's agents responsible for the illegal gambling activity
are also agents or employees of the lessor.
The lessor must not modify or terminate the lease in whole or in
part because the organization reported, to a state or local law
enforcement authority or to the Board, the conduct of illegal
gambling activity at this site in which the organization did not
participate.
)ACKNOWLEDGMENT OF LEASE TERMS
6/15 Page 2 or 2
Other Prohibitions: The lessor will not impose restrictions on
the organization with respect to providers (distributor or linked
bingo game provider) of gambling- related equipment and ser-
vices or, in the use of net profits for- lawful purposes.
The lessor, the lessor's immediate family, any person residing in
the same residence as the lessor, and any agents or employees
of the lessor- will not require the organization to perform any
action that would violate statute or rule, The lessor must not
modify or terminate this lease in whole or in part due to the
lessor's violation of this provision. If there is a dispute as to
whether a violation occurred, the lease will remain in effect pend-
ing a final determination by the Compliance Review Group (CRG)
of the Board. The lessor agrees to arbitration when a violation of
Lhis provision is alleged. The arbitrator shall be the CRG.
Access to Permitted Premises: Consent is given to the Board
and its agents, the commissioners of revenue and public safety
and their- agents, and law enforcement personnel to enter and
inspect the permitted premises at any reasonable time during the
business hours of the lessor, The organization has access to the
prernises during any time reasonable and when necessary for the
conduct of lawful gambling.
Lessor Records: The lessor must maintain a record of all
money received from the organization, and make the record
available to the Board and its agents, and the commissioners of
revenue and public safety and their agents upon demand, The
record must be maintained for 3-1j2 years.
Rent AII-Inclusive: Amounts paid as rent by the organization
to the lessor are all-inclusive. No other services or expenses
provided or contracted by the lessor may be paid by the organi-
zation, including but not limited to:
trash removal
- electricity, heat
snow removal
- storage
- janitorial and cleaning services
- other utilities or services
- lawn services
- security, security monitoring
cost of any communication network or service required to
conduct electronic pull -tabs games or electronic bingo
in the case of bar operations, cash shortages.
Any other expenditures made by an organization that is related
to a leased prernises must be approved by the director of the
Board. Rent payments may riot be made to an individual.
I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and
agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board.
Other terms of the lease:
Signatu �f Lessor: Date: Isignature of Organization Official (Lessee): Date:
E�.Name and Title o rot Name and�fe of Lessee:
T (_ 4Ato1C 414 HA Bice 6a,� f r_ .% �T . - ,, ,I?��r :1� C (>z -
Questions?
'. -
Questions? Contact the Licerr,tpr<Section, Gambling Control Board, at Mail or fax lease to:
651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board
large print, braille) upon request, Data privacy notice: The information requested 1711 W. County Road B, Suite 300 South
on this form and any attachments will become public information when received by Roseville, MN 55113
the Board, and will be used to determine your compliance with Minnesota statutes fax. 651-639-4032
and rules governing lawful garnbling activities.
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/14/2018 - 02/27/2018
Check Date
------------------
02/16/2018
Check
------------------
EFT643
Vendor Name
------------------------------------------------------------
EFTPS
Description
------------------------------------------------------------------------- ---------------------
PAYROLL 1/28 - 2/10/2018
Amount
59,529.73
02/16/2018
EFT644
MSRS HSA PLAN
PAYROLL 1/28 - 2/10/2018
7,112.07
02/16/2018
EFT645
MN Dept of Revenue
PAYROLL 1/28 - 2/10/2018
12,279.92
02/16/2018
EFT646
PROVIDENT LIFE & ACC INS
PAYROLL 1/28 - 2/10/2018
1,407.28
02/16/2018
EFT647
PERA
PAYROLL 1/28 - 2/10/2018
48,460.61
02/16/2018
EFT648
TASC-Flex
PAYROLL 1/28 - 2/10/2018
1,816.06
02/16/2018
EFT649
TASC-H S A
PAYROLL 1/28 - 2/10/2018
12,715.41
02/16/2018
EFT650
ICMA
PAYROLL 1/28 - 2/10/2018
2,292.40
02/16/2018
EFT651
VOYA
PAYROLL 1/28 - 2/10/2018
990.00
02/16/2018
EFT652
MNDCP
PAYROLL 1/28 - 2/10/2018
305.00
02/16/2018
199854
MNPEA
PAYROLL 1/28 - 2/10/2018
624.00
02/16/2018
199855
UNUM LIFE INS
PAYROLL 1/28 - 2/10/2018
1,102.55
02/16/2018
199856
HART
PAYROLL 1/28 - 2/10/2018
664.42
02/20/2018
199857
MINNESOTA DEPT OF PUBLIC SAFETY
2018 DODGE RAM 5500 #8467 - TITLE & REGISTRATION
23.75
02/27/2018
199858
AARP
FEBRUARY AARP INSTRUCTION
275.00
02/27/2018
199859
ACE HARDWARE
VARIOUS R&M SUPPLIES
349.52
02/27/2018
199860
ACME TOOLS - PLYMOUTH
SMALL EQUIPMENT AND SUPPLIES FOR PARKS DEPT
2,117.35
02/27/2018
199861
AHLGREN ELECTRIC
ELECTRICAL WORK AT VARIOUS FACILITIES
1,388.87
02/27/2018
199862
ALLINA HEALTH SYSTEM
MEDICAL DIRECTORSHIP - FIRE DEPT
768.73
02/27/2018
199863
ALPHA WIRELESS
BATTERIES & EARPIECES - POLICE DEPT
927.78
02/27/2018
199864
AMERICAN BLAST & BULLET RESISTANT
ARMOR PIERCING PROTECTION PLATES - POLICE
625.43
02/27/2018
199865
AMERICAN BOTTLING CO
FEBRUARY COST OF GOODS - LIQUOR
224.64
02/27/2018
199866
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS
108.35
02/27/2018
199867
ANDERSON CHEMICAL COMPANY
SODIUM HYDROSOLFITE - WATER PLANT CHEMICALS
1,397.90
02/27/2018
199868
ARNESON DISTRIBUTING CO
FEBRUARY COST OF GOODS - LIQUOR
633.50
02/27/2018
199869
ARROW TERMINAL LLC
R&M SUPPLIES- STREETS DEPT
37.32
02/27/2018
199870
ARROWHEAD SCIENTIFIC INC
EVIDENCE BAGS, CURRENCY POUCHES- POLICE
294.87
02/27/2018
199871
ARTISAN BEER COMPANY
FEBRUARY COST OF GOODS - LIQUOR
1,259.50
02/27/2018
199872
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
188.86
02/27/2018
199873
BELLBOY CORP
FEBRUARY COST OF GOODS - LIQUOR
2,869.76
02/27/2018
199874
BERNICK'S
FEBRUARY COST OF GOODS - LIQUOR
276.62
02/27/2018
199875
BNO SHEET METAL INC
INSTALLED HEATER ABOVE PLAYERS BOX WEST RINK
1,998.00
02/27/2018
199876
BRANDON TIRE CO
UNIT #023: TIRES - WASTEWATER VEHICLE
129.02
02/27/2018
199877
BREAKTHRU BEVERAGE
FEBRUARY COST OF GOODS - LIQUOR
10,525.66
02/27/2018
199878
C & L DISTRIBUTING
FEBRUARY COST OF GOODS - LIQUOR
22,164.25
02/27/2018
199879
CANNON RIVER WINERY
FEBRUARY COST OF GOODS - LIQUOR
288.00
02/27/2018
199880
CENTRAL HYDRAULICS
VARIOUS R&M SUPPLIES
339.51
02/27/2018
199881
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE
138.88
02/27/2018
199882
CHANKASKA CREEK
FEBRUARY COST OF GOODS - LIQUOR
159.60
02/27/2018
199883
CHEF CRAIG'S CAFE & CATERERS
APPETIZER SOCIAL - EDA MANUFACTURERS SUMMIT
737.44
02/27/2018
199884
CHEMISOLV CORP
FERRIC CHLORIDE 38% - WASTEWATER CHEMICALS
4,495.41
02/27/2018
199885
CORE & MAIN LP
METER PARTS - WATER
1,124.98
02/27/2018
199886
CORRA GROUP
CREDIT REPORT 1/1- 1/31'18
33.00
02/27/2018
199887
CROW RIVER AUTO & TRUCK REPAIR
2017 CAPRICE: OIL CHANGE - POLICE
69.61
02/27/2018
199888
CROW RIVER WINERY
FEBRUARY COST OF GOODS - LIQUOR
1,091.33
02/27/2018
199889
CRYSTEEL TRUCK EQUIP
FLAT BED BOX, HYDRO DUMP KIT AND INSTALL
14,080.34
02/27/2018
199890
DORSEY & WHITNEY LLP
LEGAL SERVICES THROUGH JAN 31, 2018 -HOSPITAL
5,130.00
02/27/2018
199891
DYNA SYSTEMS
VARIOUS R&M SUPPLIES
442.18
02/27/2018
199892
E2 ELECTRICAL SERVICES INC
LABOR PLUS MATERIALS - WASTEWATER FACILITY
1,781.32
02/27/2018
199893
ECM PUBLISHERS INC
BRIDAL GUIDE - EVENT CENTER
170.00
02/27/2018
199894
ECOLAB PEST ELIMINATION
RODENT PROGRAM - CREEKSIDE
155.28
02/27/2018
199895
EHLERS & ASSOCIATES INC
HOSPITAL PREPAYMENT FINANCIAL ANALYSIS
1,352.50
02/27/2018
199896
ELECTRO WATCHMAN
REPAIRED LOOSE WIRE AT SEWER FACILITY
233.75
02/27/2018
199897
EMERGENCY RESPONSE SOLUTIONS LLC
SCBA PARTS- FIRE DEPT
358.25
02/27/2018
199898
EVIDENT, INC.
RESEALABLE EVIDENCE BAGS- POLICE
47.00
02/27/2018
199899
FARM -RITE EQUIPMENT
WWTF TOOL CAT: 50 HR SERVICE & CHECKOVER
262.35
02/27/2018
199900
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
55.98
02/27/2018
199901
FIRE SAFETY USA INC
SCBA TRUCK BRACKETS & SCBA ACCESSORIES
379.95
02/27/2018
199902
FIRST CHOICE FOOD & BEVERAGE SOLUTI
BEVERAGES FOR HATS
304.00
02/27/2018
1199903
G & K SERVICES
JANITORIAL AND CLEANING SUPPLIES
162.04
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/14/2018 - 02/27/2018
Check Date
------------------
02/27/2018
Check
------------------
199904
Vendor Name
------------------------------------------------------------
GAVIN, DONLEY & OSTLUND, LTD
Description
-------------------------------------------------------------------------
JANUARY FLAT LEGAL FEE AGREEMENT
Amount
---------------------
3,300.00
02/27/2018
199905
GEB ELECTRIC INC
REPAIR LIGHTS IN WEST RINK
225.00
02/27/2018
199906
GENERAL OFFICE PRODUCTS COMPANY
NEW OFFICE FURNITURE FOR ENTERPRISE CENTER
14,839.53
02/27/2018
199907
GRAINGER
VARIOUS R&M SUPPLIES
514.77
02/27/2018
199908
GRAPE BEGINNINGS, INC
FEBRUARY COST OF GOODS - LIQUOR
2,207.25
02/27/2018
199909
HAWK PERFORMANCE SPECIALITIES
FRONT GUIDE ROLLER - CIVIC ARENA
112.25
02/27/2018
199910
HERALD JOURNAL PUBLISHING
WEDDING WRAP - EVENT CENTER ADVERTISING
125.00
02/27/2018
199911
HILLYARD / HUTCHINSON
JANITORIAL AND CLEANING SUPPLIES
747.32
02/27/2018
199912
HJERPE CONTRACTING
EMERG REPAIR: WATER LEAK AT 205 6TH AVE
4,562.75
02/27/2018
199913
HP INC
NEW COMPUTER MONITORS - HUC & SEWER
1,011.21
02/27/2018
199914
HUTCHFIELD SERVICES INC
HATS COMMERCIAL JANITORIAL - FEBRUARY 2018
1,415.00
02/27/2018
199915
HUTCHINSON CO-OP
FUEL & CHEMICALS
3,656.15
02/27/2018
199916
HUTCHINSON HEALTH
SCREENINGS
836.10
02/27/2018
199917
HUTCHINSON SENIOR ADVISORY BOARD
SENIOR TOUR REIMBURSEMENT -OLD LOG THEATER
2,326.95
02/27/2018
199918
HUTCHINSON UTILITIES
PERA AID FROM STATE - REIMB TO HUC
7,099.00
02/27/2018
199919
HUTCHINSON WHOLESALE #1550
SHOP PARTS: STREETS DEPT
284.12
02/27/2018
199920
HUTCHINSON WHOLESALE #1552
SHOP TOOLS: PARKS DEPT
1,816.52
02/27/2018
199921
HUTCHINSON, CITY OF
Storm Drainage 12/1- 12/31'17
12,090.81
02/27/2018
199922
HUTCHINSON, CITY OF
REPLENISH ATM AT CITY CENTER
5,000.00
02/27/2018
199923
INDUSTRIAL PNEUMATIC SYSTEMS
LINE FILTER ELEMENTS - WATER FACILITY
540.31
02/27/2018
199924
INNOTEK CORPORATION
SHOP PARTS - STREETS DEPT
612.46
02/27/2018
199925
INTEGRATED POWER SERVICES LLC
FAN MOTOR FOR HANGING UNIT HEATER - CITY CTR
227.89
02/27/2018
199926
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP PARTS- STREETS DEPT
535.25
02/27/2018
199927
ISD #423
FEES FOR JANUARY 2018 COMMUNITY ED CLASSES
4,171.00
02/27/2018
199928
JACK'S UNIFORMS & EQUIPMENT
CUSTOM BADGES (4) POLICE
401.98
02/27/2018
199929
JACOBSON, JOCELYN
REIMB: RENEW NOTARY LICENSE
42.89
02/27/2018
199930
JEFF MEEHAN SALES INC.
JANUARY 2018 CREEKSIDE COMMISSIONS
3,331.85
02/27/2018
199931
JJ TAYLOR DIST OF MN
FEBRUARY COST OF GOODS - LIQUOR
3,722.50
02/27/2018
199932
JOHNSON BROTHERS LIQUOR CO.
FEBRUARY COST OF GOODS - LIQUOR
28,252.12
02/27/2018
199933
JOHNSTONE SUPPLY
DRAFT BLOWER - CIVIC ARENA
185.50
02/27/2018
199934
KEEPRS INC
12 GU SUPER SOCK BEANBAG 5 PK - POLICE
290.28
02/27/2018
199935
KENT, JOHN
REIMB: SAFETY FOOTWEAR
175.00
02/27/2018
199936
KERI'S CLEANING
2/1-2/15: CITY CENTER, LIBRARY, SR DIN, FIRE DEPT
2,044.00
02/27/2018
199937
KILIAN, ERIC
REIMB: POLE CAMERA BATTERY
37.63
02/27/2018
199938
KONERZA, STACY
FEBRUARY KARAOKE NIGHT
75.00
02/27/2018
199939
KOSEK, ANDREW
REIMB: LUNCH FROM TRAVEL TO ROTOCHOPPER
46.21
02/27/2018
199940
KRANZ LAWN & POWER
MS 150 TCE W/TRADE-IN, FILTERS - PARKS DEPT
343.95
02/27/2018
199941
KRIS ENGINEERING
969T: FACE PLATE - STREETS DEPT
122.61
02/27/2018
199942
L & M SUPPLY
CREEKSIDE-2018 VENDOR ADVERTISING AGREEMENT
2,375.00
02/27/2018
199943
L & P SUPPLY CO
VARIOUS SMALL EQUIPMENT & PARTS
7,436.33
02/27/2018
199944
LEAGUE OF MN CITIES
SAFETY & LOSS CONTROL WKSPS: T GIFFERSON
40.00
02/27/2018
199945
LEAGUE OF MN CITIES -INS TRUST
IST & 2ND QTR WORK COMP PREMIUM
142,833.00
02/27/2018
199946
LITCHFIELD BUILDING CENTER
BENCH BOARDS - PARKS
1,189.30
02/27/2018
199947
LITIN PAPER COMPANY
CREEKSIDE - PARTS FOR BAGGING LINE
816.46
02/27/2018
199948
LOCHER BROTHERS INC
FEBRUARY COST OF GOODS - LIQUOR
18,685.42
02/27/2018
199949
MARCO TECHNOLOGIES, LLC
January Cost per Print - COPERS & PRINTERS
3,062.37
02/27/2018
199950
MARTIN-MCALLISTER
PUBLIC SAEFTY ASSESSMENT: ERIK PETERSON
500.00
02/27/2018
199951
MATHESON TRI -GAS INC
ACETYLENE, HIGH PRESSURE
17.52
02/27/2018
199952
MAYTAG LAUNDRY & CAR WASH
1/5 & 1/19 SERVICES - EVENT CENTER LINEN CLEAN
61.93
02/27/2018
199953
MCDOWALL COMPANY
TEST CUT FOR ASBESTOS AT LIBRARY
840.00
02/27/2018
199954
MCLEOD COUNTY FAIRGROUNDS
COMMERCIAL BLDG COURTS (FG: RENTAL INCOM
320.00
02/27/2018
199955
MCLEOD COUNTY RECORDER
VARIOUS FILING FEES
208.65
02/27/2018
199956
MEDICA
March Medical Insurance
137,046.18
02/27/2018
199957
MEEKER COUNTY SHERIFF'S OFFICE
43 -CR -17-1455 SERBUS, NEIL JEFFREY
70.00
02/27/2018
199958
MEEKER WASHED SAND & GRAVEL
WASHED WINTER SAND DELIVERED TO HATS
2,770.29
02/27/2018
199959
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
880.95
02/27/2018
199960
MINNESOTA ICE ARENA MANAGERS ASSN
GENERAL BASIC MEMBERSHIP
200.00
02/27/2018
199961
MINNESOTA STATE FIRE DEPT ASSN
2018 MEMBERSHIP DUES
423.00
02/27/2018
199962
MINNESOTA VALLEY TESTING LAB
BOD CARBON, NITROGEN - WASTEWATER
1,168.00
02/27/2018
1199963
MINNESOTA WEIGHTS & MEASURES
INSPECTION AT CREEKSIDE: SCALE & BAG SCALE
331.50
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/14/2018 - 02/27/2018
Check Date
------------------
02/27/2018
Check
------------------
199964
Vendor Name
------------------------------------------------------------
MRPA
Description
-------------------------------------------------------------------------
3 STATE VB TOURNAMENT FEES - PRCE
Amount
---------------------
543.00
02/27/2018
199965
NARTEC INC.
COCAINE TEST AMPULES- POLICE
74.48
02/27/2018
199966
NEW FRANCE WINE
FEBRUARY COST OF GOODS - LIQUOR
596.50
02/27/2018
199967
NORTHERN BUSINESS PRODUCTS
WALLET - POLICE RETIREMENT
44.39
02/27/2018
199968
NORTHERN STATES SUPPLY INC
VARIOUS R&M SUPPLIES
214.01
02/27/2018
199969
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHT TO ELY FLOWER & SEED
700.00
02/27/2018
199970
NU -TELECOM
FEBRUARY SERVICES
151.03
02/27/2018
199971
NUSS TRUCK & EQUIPMENT
EQUIPMENT PARTS - STREETS DEPT
54.26
02/27/2018
199972
O'REILILY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
354.60
02/27/2018
199973
OENOPHILIA
FEBRUARY COST OF GOODS - LIQUOR
123.58
02/27/2018
199974
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
177.70
02/27/2018
199975
OFFICE OF MN IT SERVICES
JANUARY 2018 SERVICES - DMV
164.25
02/27/2018
199976
PAUSTIS WINE COMPANY
FEBRUARY COST OF GOODS - LIQUOR
698.08
02/27/2018
199977
PHILLIPS WINE & SPIRITS
FEBRUARY COST OF GOODS - LIQUOR
25,362.04
02/27/2018
199978
PLATISHA, CHUCK
REIMB: SAFETY FOOTWEAR
143.96
02/27/2018
199979
PLUMBING & HEATING BY CRAIG
JETTER - RESID - SETUP & CAMERA - BASE - FIRE DEPT
282.50
02/27/2018
199980
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL PROGRAM - CIVIC ARENA
35.00
02/27/2018
199981
POSTMASTER
APRIL SENIOR NEWSLETTER
98.00
02/27/2018
199982
QUILL CORP
VARIOUS JANITORIAL SUPPLIES
272.67
02/27/2018
199983
READY WATT ELECTRIC
TESTED SIRENS: MADE NECESSARY REPAIRS - EOC
585.00
02/27/2018
199984
REGION V EMERGENCY MGMT ASSN
2018 MEMBERSHIP DUES
15.00
02/27/2018
199985
RIPPE PRINT COMMUNICATIONS
REBATE SLIPS FOR CREEKSIDE STORE SALES
1,153.34
02/27/2018
199986
RTVISION
VIRTUAL MIGRATION SERVICES - ENGINEERING DEPT
1,500.00
02/27/2018
199987
SCHIROO ELECTRICAL REBUILDING INC
AUTOMOTIVE R&M - STREETS
150.00
02/27/2018
199988
SIMPLEXGRINNELL LP
EVENT CENTER CONTRACT 6/1/17 - 5/31/18
203.99
02/27/2018
199989
SITEIMPROVE, INC
ANNUAL SOFTWARE RENEWAL - VARIOUSDEPTS
2,678.00
02/27/2018
199990
SORENSEN'S SALES & RENTALS
GATORS: PINS
7.00
02/27/2018
199991
SOUTHERN WINE & SPIRITS OF MN
FEBRUARY COST OF GOODS - LIQUOR
24,176.50
02/27/2018
199992
SOUTHWEST INITIATIVE FOUNDATION
2018 EDA CONTRIBUTION
5,000.00
02/27/2018
199993
STANDARD PRINTING -N -MAILING
MAILING & POSTAGE SERVICES 1/21-2/1'18
1,628.68
02/27/2018
199994
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
618.50
02/27/2018
199995
STATE OF MN DEPT OF PUBLIC SAFETY
SECT 302-EMERG PLNG & SECT 312 -RIGHT TO
25.00
02/27/2018
199996
STREICHER'S
FLASH BANG HOLDER TAG SYSTEM - POLICE
252.00
02/27/2018
199997
SUN LIFE FINANCIAL
January Dental Claims & February Admin Fees
8,880.60
02/27/2018
199998
TASC
4/1/18-6/30/18 HSA Adm. Fees
1,219.23
02/27/2018
199999
THE TWISTED SHRUB, LLC
FEBRUARY COST OF GOODS - LIQUOR
648.00
02/27/2018
200000
THOMSON REUTERS -WEST
JANUARY- WEST INFO CHARGES- LEGAL DEPT
1,100.31
02/27/2018
200001
TKO WINES
FEBRUARY COST OF GOODS- LIQUOR
1,095.00
02/27/2018
200002
TRI COUNTY WATER
BOTTLE WATER DELIVERY - VARIOUS DEPT
165.50
02/27/2018
200003
TRI-STATE BOBCAT
ST 592 BOBCAT: FILTERS, FUEL - STREETS
392.83
02/27/2018
200004
TRIPLE G COMPANIES
CONTRACT SNOW REMOVAL- C.C., LIBRARY, SR DINE
700.00
02/27/2018
200005
TWO WAY COMMUNICATIONS INC
ENGINE 2: HEADSET MUFF BROKEN - FIRE DET
140.00
02/27/2018
200006
UNITED PACKAGING & DESIGN
SIGMA STRETCH FILM - CREEKSIDE BAGGING
23,075.00
02/27/2018
200007
UNUM LIFE INSURANCE CO OF AMERICA
March Life Insurance
2,164.53
02/27/2018
200008
VERHEY, JJ
REIMB: SAFETY FOOTWEAR
125.00
02/27/2018
200009
VERIZON WIRELESS
SERVICES 2/3 - 3/2'18 CELL PHONES
38.34
02/27/2018
200010
VIKING BEER
FEBRUARY COST OF GOODS - LIQUOR
9,963.60
02/27/2018
200011
VIKING COCA COLA
FEBRUARY COST OF GOODS - LIQUOR
380.02
02/27/2018
200012
VINOCOPIA INC
FEBRUARY COST OF GOODS - LIQUOR
1,555.59
02/27/2018
200013
WASTE MANAGEMENT OF WI -MN
SERVICES JANUARY 16TH - 31ST- LANDFILL CHARGE
5,987.06
02/27/2018
200014
WEST CENTRAL SANITATION INC.
JANUARY REFUSE HAULING SERVICE
46,851.18
02/27/2018
200015
WEST CENTRAL SHREDDING
990 LBS PAPER SHREDDING
223.00
02/27/2018
200016
WINE COMPANY, THE
FEBRUARY COST OF GOODS - LIQUOR
2,504.55
02/27/2018
200017
WINE MERCHANTS INC
FEBRUARY COST OF GOODS - LIQUOR
2,273.10
02/27/2018
200018
ZEP SALES AND SERVICE
SHOP SUPPLIES, HATS SHOP
1,801.89
Total - Check Disbursement
839,248.28
Department Purchasing Card Activity - January 2018
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/14/2018 - 02/27/2018
Check Date
------------------
Date
Check
------------------
Dept
Vendor Name
------------------------------------------------------------
Vendor Name
Description
------------------------------------------------------------------------- ---------------------
Description
Amount
Amount
01/02/2018
ADMIN
INTERNATION
ICMAAnnual Membership
917.00
01/04/2018
ADMIN
MNEFILE
Conciliation Court Filing Fee on behalf of HH
5.00
01/04/2018
ADMIN
MNEFILE
Conciliation Court Filing Fee on Behalf of HH
70.00
01/28/2018
ADMIN
MARRIOTT HOTELS
Hotel - Experienced Officials Conference- Lofdahl
131.52
01/28/2018
ADMIN
MARRIOTT HOTELS
Hotel - Experienced Officials Conference- Cook
131.52
01/29/2018
ADMIN
GTS
2018 City Attorneys Conference
365.00
01/07/2018
POLICE
QDOBA
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
SHOPKO
City of Hutchinson Holiday Party
50.00
01/07/2018
POLICE
TARGET
City of Hutchinson Holiday Party
50.00
01/07/2018
POLICE
WM SUPERCENTER
City of Hutchinson Holiday Party
80.00
01/07/2018
POLICE
DUNN BROS COFFEE
City of Hutchinson Holiday Party
10.00
01/07/2018
POLICE
EL LORO II INC
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
SQUEAKY'S GRILL & BAR
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
BUFFALO WILD WINGS
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
SUBWAY SOUTH
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
APPLEBEES
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
MAIN STREET SPORTS BAR
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
CARIBOU COFFEE CO
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
MENARDS HUTCHINSON
City of Hutchinson Holiday Party
50.00
01/07/2018
POLICE
HUTCHINSON PIZZA RANCH
City of Hutchinson Holiday Party
20.00
01/07/2018
POLICE
TOKYO GRILL
City of Hutchinson Holiday Party
20.00
01/09/2018
POLICE
LANDY LODGE BAR & GRILL
City of Hutchinson Holiday Party
20.00
01/09/2018
POLICE
ZELLAS
City of Hutchinson Holiday Party
20.00
01/10/2018
POLICE
SQ MINNESOTA JUVENILE
MN Juvenile Officers Association Training
250.00
01/11/2018
POLICE
HOLIDAY INN
MN Juvenile Officers Association Training
372.39
01/19/2018
POLICE
COUNTRY INN & SUITES
Hotel costs - Schmeling
292.71
01/03/2018
FIRE
OPTICSPLANET, INC.
Quantity of three Reflective Parka style jackets for the incl
826.47
01/08/2018
FIRE
BLACKHAWK
Credit, return of incorrect parts for hose reels in apparatu
(260.66)
01/16/2018
FIRE
BESTBUY
Apple I -Pad for use with active 911 monitor in the fire stat
634.95
01/23/2018
FIRE
PIER B RESORT
MSFCA, Duluth Fire School - R. Abelson
118.49
01/23/2018
FIRE
PIER B RESORT
MSFCA, Duluth Fire School - McKay
118.49
01/23/2018
FIRE
PIER B RESORT
MSFCA, Duluth Fire School - Schulte
118.49
01/26/2018
PUB WKS
UNIVERSITY OF MINNESOTA CONTLEARNIN
MN Shade Tree Short Course - Donovan S.
210.00
01/30/2018
PUB WKS
AMAZON
Cemetery signs
87.26
01/11/2018
PUB WKS
FRANKLIN SPORTS
PORTABLE SOCCER GOALS
210.00
01/16/2018
PUB WKS
EPIC SPORTS, INC.
VOLLEYBALL JUDGES STAND 2
1,378.58
01/16/2018
PUB WKS
THE WEBSTAURANT STORE
POPCORN POPPER RETURN
(649.00)
01/18/2018
PUB WKS
OFFICESUPPLY.COM
MISC.OFFICE SUPPLIES
118.54
01/19/2018
PUB WKS
AMAZON
LUMBAR SUPPORT CUSHION
24.99
01/24/2018
PUB WKS
DISCOUNTMUGS
RESALE WATER BOTTLES
755.05
01/03/2018
IT
AMAZON
Phone Bracket for EOC Mens Locker Room
9.94
01/04/2018
IT
AMAZON
Speakers John McRaith
22.99
01/04/2018
IT
AMAZON
Video Cables for DP to monitor
96.50
01/04/2018
IT
AMAZON
Gray Ink Cartridge for Plotter
76.89
01/06/2018
IT
AMAZON
Black Ink Cartridge for Plotter
72.99
01/10/2018
IT
AMAZON
Head Phones for Shayla and Melissa
13.30
01/19/2018
IT
AMAZON
IPAD cases for HUC
95.96
01/19/2018
IT
AMAZON
Serial Adapter for Creekside Scale to PC
53.90
01/19/2018
IT
AMAZON
Phone shoulder rest for Kyle Dimler
10.50
01/22/2018
IT
BESTBUYCOM805528119515
Keyboard for Shayla
34.99
01/26/2018
IT
AMAZON
SIM card adapter for testing Cradle Point
4.29
01/27/2018
IT
AMAZON
HP DP to DP cables for monitors
62.50
01/04/2018
CREEKSIDE
BREDE
Booth tables- United Hardware show
201.68
01/05/2018
CREEKSIDE
PLZA MPLSPARKING
Parking fees- United Hardware show
14.00
01/10/2018
CREEKSIDE
SPS COMMERCE INC
EDI monthly fees- ACE, United Hardware, Bomgaars
275.75
01/10/2018
CREEKSIDE
MINNESOTA STATE HORTICULTURAL SOCIE
MN State Horticultural Society annual membership
200.00
01/17/2018
CREEKSIDE
NI NDA FFALTON
Fertilizer tonnage report - Nebraska Dept of Ag
6.87
01/19/2018
CREEKSIDE
DOMINOS PIZZA
Lunch for Seasonal Employees last day
59.60
12/31/2017
1 LIQUOR
FACEBOOK
advertising
3.94
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 02/14/2018 - 02/27/2018
Check Date
------------------
12/31/2017
Check
------------------
LIQUOR
Vendor Name
------------------------------------------------------------
FACEBOOK
Description
-------------------------------------------------------------------------
advertising
Amount
---------------------
1.06
01/15/2018
LIQUOR
RETAIL INFORMATION TEC
monthly CardDefenderfee
42.75
01/16/2018
LIQUOR
CDS
cooler door closer mechanisms
72.24
01/22/2018
LIQUOR
CTC CONSTANTCONTACT.COM
advertising direct email
42.00
01/26/2018
LIQUOR
HUTCHINSON ACE
cable ties to repair wine rack
6.49
01/03/2018
EDA
LANDY LODGE BAR & GRILL
Lunches for EDA Board meeting.
102.01
01/09/2018
EDA
ECONOMIC DEVELOPMENT ASSN OF MN
EDAM Conference fees for Miles and Meagan
630.00
01/11/2018
EDA
BUILD-CHARGE.COM
Beverage cooler for Enterprise Center.
179.00
01/16/2018
EDA
SUBWAY SOUTH
Lunches for EDA Finance Team meeting
51.01
01/24/2018
EDA
MAIN STREET SPORTS BAR
Lunches for EDA Board meeting.
84.82
Total - Purchasing Cards
9,234.76
GRAND TOTAL
848,483.04
HUTCHINSON CITY COUNCIL ci=qf AFQ�
Request for Board Action 7AL =-a
Agenda Item: Public Hearing for Review of State TH 15 Reconstruction Geometric Layout
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As requested by the City Council, City staff will be administering a formal Public Hearing to review the proposed State
Trunk Highway 15 Downtown Reconstruction project geometric layout and receive potential public input. Following
the closure of the hearing, City staff will request specific feedback from the City Council that would be communicated
to MnDOT (project lead agency) and their design consultant for their consideration. As referenced within the attached
current near-term project schedule, the final layout will be determined and submitted to MnDOT on March 2, 2018.
Please note that this public hearing was advertised within the Hutchinson Leader and information relative to it was
posted on the City's website and Facebook page.
BOARD ACTION REQUESTED:
Specific feedback for MnDOT's consideration
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
SEH
Building a Better World
for All of Us'
TH 15 RECONSTRUCTION PROJECT
HUTCHINSON, MINNESOTA
FEBRUARY 8, 2018
SCHEDULE UPDATE
SEH NO. MNT08 142417
SP NO. 4304-53 AND 4304-96
Date
Task
February 8-20, 2018
Complete 90% Layout Edits
Update Turning Movements
February 23, 2018
Preliminary Pedestrian Ramp Design and Layout
for TH 15 South (SP 4304-96 Project)
February 27, 2018
Kent Exner Review 90% Layout with City Council
February 28, 2018
Construction Limits/Right-of-Way Review Meeting
March 2, 2018
Layout Submittal
March 8, 2018
PMT #8 Streetscape Kick-off
April 5, 2018
Citizen's Advisory Meeting to Kick off Streetscape
May/June 2018
Open House to Review Streetscape
Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308
SEH is 100% employee -owned I sehinc.com 1 320.587.7341 1 800.838.8666 1 888.908.8166 fax
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Review of Proposed Sidewalk Policy Update
Department: Public Works
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
(the term 'sidewalk' includes sidewalks, multi-use trails, walkways, and related appurtenances)
The last update of the Sidewalk policy was done in 2010. Since 2010, several additional sidewalk facilities have been
added. Because of these additions, the additional maintenance required, and because of other factors, particularly
those affecting snow removal on sidewalks, City staff proposed an update to the City's Sidewalk Policy.
Public Works staff will be present to address any issues relating to these proposed changes.
Following presentation of proposed changes to the sidewalk policy in January, Public Works staff was made aware of
some discussion items.
First was a discussion regarding the potential requirement of sidewalks/trails in new developments. City staff
determined this discussion would best be started with the Planning Commission who could recommend any
subsequent action regarding a related ordinance.
This second item related to snow removal on routes serviced by the City. Snow removal services for selected
sidewalks/trails are based on a 4-tier priority system (1. downtown, 2. high traffic/schools, 3. north recreational and 4.
south recreational). The priority system restarts after every snow event, so it is possible that sidewalks serviced by
the City may not be done within the period of 24 hours after snowfall, as identified in the City Code. Therefore,
property owners/tenants abutting sidewalks serviced by the City may need to remove a minimum of 4' of snow on
sidewalks adjacent to their property before the City is able to plow the sidewalk. This issue was addressed in the
snow removal section of the proposed sidewalk policy, as indicated by highlighted text.
BOARD ACTION REQUESTED:
Review proposed changes to the City's Sidewalk Policy and provide feedback.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
City of Hutchinson
Public Works Department
Sidewalk Policy
(Throughout this document, the term `sidewalk' includes
sidewalks, trails, walkways and related appurtenances)
Construction, Repair and Maintenance
According to City Code §90, it is the property owner's responsibility to keep and maintain
sidewalks abutting their property. The City of Hutchinson has developed this policy in an effort
toward consistent quality, and to provide for periodic review and maintenance of the City's
sidewalk network. Under this policy, the City provides services at its discretion. These services
may exceed those required by the City Code. This policy and any related action by the City
Council or staff are not intended to replace the responsibility of the abutting property owner. The
City reserves the right to enforce the requirements of the City Code (specifically §90). The City
also reserves the right to deviate from this policy at any time and for any reason determined to be
in the best interest of the City.
L Introduction.
Due to limited resources, the Public Works Department must exercise discretion and professional
judgment in determining whether and when sidewalks need to be constructed, rehabilitated, repaired,
maintained or replaced. Public Works employees and other City officials exercise discretion in
decisions relating to sidewalks, considering at least the following factors:
Sidewalk location
Accessibility for users with limitations
Available budget
Available resources
History of prior issues
Amount of traffic
Nature and severity of condition
Recovery of costs from other sources
Public safety issues
Work necessary to coordinate repairs
IL Abutting Property Owner Obligation. As noted in §90 of the City Code:
`It is the primary responsibility of the owner ofproperty upon which there is abutting sidewalk to keep
and maintain such sidewalk in safe and serviceable condition. "
Abutting property owners and sidewalk users are encouraged to report sidewalks that are in disrepair
to the Public Works Department.
III. Priority Criteria.
The City intends to make provisions for sidewalks on or adjacent to public roadways and in public
rights-of-way in a systematic manner. Priority is given to routes meeting the following criteria:
High traffic areas
a) Routes connecting to the Luce Line Trail and major destinations (for example; major employers,
downtown business district, business centers, schools, recreational facilities, and other commonly
used public facilities)
b) Major commercial areas where pedestrian traffic is essential.
Low traffic areas
c) Links to establish contiguous routes
d) Along arterial routes.
e) Other areas identified by the City.
IV. Periodic, on-going inspections.
Inspections of sidewalk conditions may be conducted in order to identify and initiate repair and
maintenance projects. Inspections may be initiated upon receipt of information from outside sources
or be scheduled using contractors, volunteers or City staff. The general policy for prioritizing repair
and maintenance projects is as follows:
a) Vertical deflections of over 3/4" identified during inspections have the highest priority for repairs.
Insofar as is practical, considering resource constraints, the City shall include these areas in
interim repairs and/or have these identified locations repaired during the next repair project.
b) Vertical deflections between %2" and 3/4" identified during periodic inspections are reviewed for
inclusion in future repair projects. Locations not included in the next repair project will be
considered for future projects and/or be included in interim repairs.
c) Vertical deflections of less than %2" will not generally be included in inspection reports unless the
inspector determines that the location has a high potential for exceeding criteria in the near future.
d) Horizontal deflections, pitting and cracking will be analyzed on a case-by-case basis.
e) Interim repair procedures, such as cutting, grinding, patching, etc., may be utilized in any
situation to improve the safety of the sidewalk. Interim repairs are prioritized based on priority
criteria and available resources.
V. Sidewalk Removal.
Sidewalks in disrepair or those that do not connect to contiguous routes identified by City may be
removed and the right-of-way restored to turf.
2
VI. Installation/Reconstruction/Significant Repair Cost.
The City may agree, at its discretion, to pay for any portion of the installation, reconstruction or
significant repair cost. The costs of sidewalk installations, reconstruction, and significant repairs will
generally be assigned in the following manner:
a) The installation, reconstruction or significant repair of sidewalks on routes identified and
approved by the City and/or listed in the Capital Improvement Plan will generally be assessed to
adjacent property owners. Assessments are generally based on front footage, or are calculated in
a manner otherwise prescribed by the City Council, or by a subdivision agreement.
b) The entire cost of installation, reconstruction or significant repair for sidewalks abutting
properties requesting sidewalks, or those properties required by ordinance or agreement to have
sidewalks, is generally assessed to adjacent property owners. Assessments are generally based on
front footage, or are calculated in a manner otherwise prescribed by the City Council, or by a
subdivision agreement.
VII. Removal, Maintenance and Minor Repair Cost.
The City may agree, at its discretion, to pay for any portion of the removal, maintenance and minor
repair cost. The City does not intend to bill or assess for maintenance and minor repairs in cases
where repairs include less than 33% of the front footage of a property. This is done at the City's
discretion with the intent of reducing administrative costs related to billing and/or assessing smaller
dollar amounts. The costs of sidewalk removal, maintenance, and minor repairs will generally be
assigned in the following manner:
a) The cost of removing sidewalks, grading disturbed areas, and providing topsoil and seed is
generally the expense of the City. Completing final turf restoration in disturbed areas is generally
the abutting property owner's responsibility.
b) Maintenance and minor repairs, in general, will be completed at the City's cost. Maintenance and
minor repairs include the intermittent replacement or repair of single panels or other repairs over
areas less than 33% of a property's front footage, in which the cost of assessing the repair is
determined to be high. This work is done at the discretion of the City, which maintains the right
to bill or assess for repairs.
c) Maintenance and minor repairs, which exceed 33% of the sidewalk frontage of an abutting
property, will generally be billed to the abutting property owner upon completion of the repair.
Unpaid bills will be assessed to the property.
d) Abutting property owners may coordinate replacement of private driveway panels or private
access ways adjacent to a City maintenance project. Replacements of private driveway panels or
private access ways are the responsibility of the property owner.
e) If the City determines that the activities of abutting property owners damaged sidewalks, the
abutting property owner is responsible for repair. Property owners may complete repairs on their
own, provided they are inspected and approved by City staff. If the City initiates the repair, the
entire cost of restoring the sidewalk will be billed to the abutting property owner. Unpaid bills
will be assessed to the property.
VIII. Snow Removal.
It is the responsibility of the abutting property owner, using due diligence, to keep sidewalks clear for
pedestrian travel.
Snow remainin on sidewalks 24 hours after snow has stopped falling is a public nuisance. Prop
owners/tenan. be notified that their property is in violation. Beginning 12 hours after j6
notification, City crews and/or 0 contractors may clean sidewalks and bill abutting property owners
for that service. Unpaid bills will be assessed to the property.
There are certain sidewalks, identified by the City, which may receive some snow removal services
from Ci staff and a ui ment. Mse services are provided on a priori1y basis starting with
WIItUWII alud, Illuviligtraffic routes and finally to recreational routes. Priorily of sere
e ins after each snoMINOW service to lower priori ay be dela ed.
Snow removal services are provided at the Ci 's discretion and their provision doel not relieve
property owners of their responsibilities that proper'Wners/tenants are asked to maintain
The City does not have a bare pavement policy; therefore, sidewalk snow removal will consist only of
plowing or blowing snow from sidewalks. Sidewalks serviced by the City may be plowed in a
manner that results in double windrows on some driveways or accesses. The City is not responsible
for removing windrows left by sidewalk snowplows. When snow blowers are utilized to clear snow,
the discharge may be directed away from the street or boulevard onto private property.
Prior to adding sidewalks to the City's snow removal map, the request will be reviewed by Public
Works, Parks, and Police personnel, who shall determine whether the request will be granted and to
assign a specific priority level to any newly added sidewalk. Public Works, Parks and Police
personnel will consider the cost of providing the service, as compared to the number of sidewalk
users, whether the route is contiguous in nature, and any public safety concerns.
In the case of persistent issues with snow removal, the City may request a section of sidewalk be
removed from the City's snow removal map using the same process described for adding sidewalks to
the snow removal map.
Revision Date: February, 2018 L\Public Works\Sidewalks & Trails\2017 Sidewalk Policy
4
I
City of Hutchinson
Centerline Map
.lune, 2016
N
's
Legend
� Pri�re� Roa6s
I - N -map
pail other values -
Out Of service
Downtown
7
Priority 2**
i Priority 3**
�------
I l iw
Downtown —These routes are done concurrent with street snow removal (Day 1) ! ' --
Priority 1—These routes are typically done concurrent with street snow removal
(pay 1), but some cleanup work may he done on a subsequent plowing (Day 2),
Priority 2 — More often than not, these routes can be done concurrent with street
snow removal (Day 1), but in many cases, will require cleanup work during a
subsequent plowing (pay 2),
L I
Priority 3 — During lighter snow events, there may he some work done on these ' �, i
routes concurrent with street snow removal (Day Iy. Cleaning up routes that were I
plowed and plowing remaining routes is done in a subsequent plowing (Day 2).
During heavy snow events, this work may not be done until a second subsequent
plowing (Day 3).
* *Any new snowfall restarts this priority system
� 1_
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Review of Century Avenue SE Reconstruction Project Construction Phasing Plan
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As City Staff begins to finalize the project plans and specifications for the Century Avenue SE Reconstruction project,
the proposed project construction phasing plan has been developed in conjunction with specific adjacent property
owners (Hutchinson Health, Ridgewater College, Greencastle Condominiums). At this point, City staff has reviewed
this phasing approach with the City's Resource Allocation Committee and would like to provide the City Council a
review of the attached plan and identified project time frames.
BOARD ACTION REQUESTED:
None, other than feedback.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PHASE 1A— Roadway work on Century Avenue from Sta. 0-80 to 7+00: Start Construction on May 14th. 2018, or after with SUBSTANTIAL COMPLETION of grading, aggregate base placement,
traffic signal, concrete walk, curbing, bituminous b.......... urses, pavement markings, temporary restoration and open 1O traffic on or before June 29th. 2018 (7 weeks).
PHASE 111— Water main work on Century Avenue from Sta. 5+37 to 10+13: Start Construction on May 14th. 2018, or after with INTERIM COMPLETION of water main, on or before May 25th.
2018 (3 weeks). See plans and specification for water main connection to Hospital water system.
® PHASE 1C— Al utility work on Century Avenue from Sts. 0+00 to 34+36: Start Construction on May 14th, 2018, or after with INTERIM COMPLETION on or before June 29th, 2018 (7 weeks).
Roadway shall remain open to traffic east of Phase 1A area, utill,ing necessary traffic control and construction safety measures.
PHASE 2— Roatlway work on Century Avenue from Sts. 7+00 to 17+75: Stan Construction on July 2nd, 2018, or after with INTERIM COMPLETION of gravel surfacing (grading, and
aggregate base placement), temporary restoration, and open to local traffic on or before July 27th, 2018 (4 weeks).
_ PHASE 3— Roadway work on Century Avenue from Sts. 17+75 to 34+36: Stan Construction on July 30th, 2018, or after with INTERIM COMPLETION of gravel surfacing (grading, and
aggregate base placement), temporary restoration, and open to local traffic on or before August 24th, 2018 (4 weeks).
PHASE 4— Roadway I restoration work on all of Century Avenue: FINAL COMPLETION of all work including bituminous wear course, street lighting, trall construction, landscaping, final
restoration, project cleanup and appurtenances required for acceptance under thls Contract shall be completed on or before October 12th, 2018.
NOTE— SEE SPECIAL PROVISIONS SP -4.1
FOR EXACT COMPLETION DATE PARAMETERS AND EXPECTATIONS
(LAST REVISION DATE 1-10-2018)
AA
!li
NO. BY DAME REYISIOJS I NEARBY CERTIFY fl -AT 1HIS PLAN WAS PREPARED BY ME OR
DRAWN BY: CM oNOER MY DIRECT INE ER UNE AND 1HAT AAI 1 DULY LICENSED
MIN �� CENTURY AVENUE SOUTHEAST CONSTRUCTION PHASES NO SCALE s"��
PROFESSIW I ENGINEER UN THE LAWS OF A STALE OF MINNESOTA
DESIGNED BY: CM S.P. 133-125-002
APPROVED BY: KE sicNAluRE: DATE: OF
LETTING NO. 1 / CITY PROJECT 18-01
PRINTED NAME: KENTON EXNER L.C. NO. 41907
HRA
HUTCHINSON HOUSING AND
REDEVELOPMPNT AUTHORITY
2017 Year End by the Numbers
16.00%
14.00%
12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
General Occupancy Vacancy Rates
September 2017
A healthy vacancy rate is 5.0% to allow for unit turnover and consumer choice
Market Rate General Occupancy Vacancy Rate
Off' O� Off` O� Ob O� '�� '��
�O �O �O �O �O rrO r§, �O r§) r§) r§) rO r§)rO O �O
/o
5.00%
4.00%
3.00%
2.00%
1.00%
0.00%
2017 Vacancy Rates
2017 Home Resales Source McLeod County
The 2017 McLeod County median resale was $153,500 compared to the MLS median of $161,750
The MLS median showed a robust 9.9% increase from the previous year
HOME RESALES
CITY OF HUTCHINSON
2007 through 2017
Year
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
Price Ranue
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No.
Pct.
No. Pct.
No. Pct.
No. Pct.
No. Pct.
2.7%
3.0%
4.2%
5.7
10.2
15.3
12.4
Under S 50,000
9
10
15
18
29
44
30
24 1L1
9 4.2
6 2.7
5 1.8
$ 50,000 to $ 74,999
10
3.0%
15
4.6%
26
7.3%
17
5.4
35
12.3
33
1L5
31
12.8
16 7.4
27 12.5
11 4.9
6 2.2
$75,000 to $99,999
22
6.6%
38
11.6%
39
11.0%
34
10.8
36
12.7
62
21.6
46
19.0
32 14.8
36 16.7
23 10.2
17 6.1
$100,000 to $124,999
46
13.8%
54
16.4%
58
16.3%
59
18.7
49
17.3
52
18.1
48
19.8
38 17.6
47 21.8
43 19.0
39 14.0
$125,000 to $149,999
70
21.0%
76
23.1%
68
19.1%
68
21.5
59
20.8
41
14.3
33
13.6
38 17.6
46 21.3
34 15.0
63 22.6
$150,000 to $174,999
73
21.9%
55
16.7%
60
16.9%
51
16.1
29
10.2
16
5.6
22
9.1
23 10.6
20 9.3
51 22.6
59 21.1
$175,000 to $199,999
39
11.7%
23
7.0%
27
7.6%
21
6.6
16
5.6
13
4.5
9
3.7
12 5.6
12 5.6
22 9.7
36 12.9
$200,000+
64
19.2%
58
17.6%
63
17.7%
48
15.2
31
10.9
26
9.1
23
9.5
33 15.3
19 8.8
36 15.9
54 19.4
Total
333
100.0%
329
100.0%
356
100.0%
316
100.0
284
100.0
287
100.0
242
100.0
216 100.0
216 100.0
226 100.0
279 100.0
Median $ 153,500
$ 140,000
$ 138,750
$133,500
$121,000
$ 101,400
$ 109,950
$ 121,600
$ 117,750
$ 146,750
$ 157,900
Sources: Peterson -Paulsen Associates Inc.Realty
Maxfield Res earch Inc.
McLeod County Assessor's Office
2017 Home Resales
Source: McLeod County
2017 Hutchinson Home Sale Price Ranges $170000 Hutchinson Median Sales Price
6.6%
Total 2017 Hutchinson Year End Home Resales = 333
$157,900
$140,000 _ $146,750f -
13
2017 2016 2015
$121,000
$121,600
$160,000
■ Under $50,000
$150,000
■ $50,000 to $74,999
$140,000
■ $75,000 to $99,999
$130,000
■ $100,000 to $124,999
0 $125,000 to $149,999
$120,000
0 $150,000 to $174,999
$110,000
0 $175,000 to $199,999
$100,000
N$2005000+
$90,000
$80,000
Total 2017 Hutchinson Year End Home Resales = 333
$157,900
$140,000 _ $146,750f -
13
2017 2016 2015
$121,000
$121,600
Residential Lots Available
• According to the City of Hutchinson Building Department, as of
12/31/2017 there were 216 lots available. Construction of 30 homes per
year equates to a 7 year lot supply. The lot supply benchmark for growing
communities is a three to five year lot supply. A three to five year lot supply
allows adequate consumer choice but minimizes developer's carrying costs.
Number of New Dwelling Units Construction
Rolling Meadows East starter home construction contributed to increased numbers during 2004,2005,2006. The HRA
had $20,000 in affordability gap to help purchase a starter home in 2006 priced at $150,000-$160,000. In 2017, a starter
home costs upwards of $200,000 to construct, a 25% increase.
100 93
80
58
60
40
32 30
27
23
20 19 20
4 7 4 5 12
:::
0 - I
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
200 142 159
100
11
Foreclosures
Foreclosures in 2017 were at the lowest point since 2004
McLeod County and Hutchinson
Foreclosure Counts
200
76
3
McLeod County
■ Hutchinson
62 77 53 44 IA
Z40 42 45 39 28 25 18 11
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
2017 Hutchinson Housing Highlights
• Opening of 1St phase, 29 units, Highfield Apartments, TIF assisted project November 1,
2017. Rents are $750-113R, $850-213R, $950-313R, rents affordable to the Hutchinson
workforce. 20% restricted income at 50% AMI with $100 less in rent. 2nd phase projected
to open April or May 2018. The third phase is projected for groundbreaking in the winter of
2018. This project will be a great source of Workforce Housing: Rent of $750/month will
be affordable for a wage rate of $14.42/hour; rent of $850/month will be affordable for a
wage rate of $16.34/hour and $950/month will be affordable for a wage rate of
$18.26/hour, estimating 30% of gross income for housing.
• Completion of SCDP Downtown Rental Rehab Project 12/31/2017 with $668,271.00 re-
investment in rental housing in the downtown target area.
2017 Hutchinson Housing Highlights
• Park Towers Apartments achieved high performance status in the 2017 HUD inspection. Invested over
$250,000 in the following: handicapped accessible apartment, renovation of the first floor entrance, painting
corridors, began LED lighting conversion project, and laundry room renovation.
• Owner occupied rehab/home improvement funding continued to be a priority with the HRA assisting 8
properties for a total of $100,235.00
• According to the Minneapolis Area Association of Realtors the median sales price in Hutchinson rose 9.9%
in 2017, from $147,200 to $161,750, a robust increase in the for sale housing market.
• The 2017 median family income for Hutchinson is $60,286. Based on a household being able to afford a
home priced at 3.0 times their income, not factoring in savings or debt that they may have, a household
would need an income of $53,916 to afford a home priced at $161,750, the MLS 2017 median sales price of
a house.
• Eleven foreclosures in Hutchinson was the lowest number since the HRA began monitoring in 2004.
2018 Priorities
• Continue improvements at Park Towers Apartments, a source of housing for the
elderly, disabled and workforce housing for low income households.
• Administer Rehab/Home Improvement funds for ower occupied properties,
including new 2018 Live and Work in Hutchinson program for first time
homebuyers.
• Research the need for another SCDP Rental Rehab application.
• Research the need for a Cooperatively Developed Plan for a growing workforce, if
needed for funding applications.
• Promote housing affordable to a growing workforce.
Realtors predict....
2018 Realtor Trends
Q. What do you see for the housing market for Hutchinson in
2018? Are there any factors that will be most influential in 2018?
A. The shortage of inventory will continue to be the most influential
factor in 2018. We expect 2018 to look much like 2017.
Q. The number of permits for new housing construction was 27 in
2017. (23 in 2014, 20 in 2015, and 30 in 2016)) . What do you
think will happen to new housing construction in 2018?
A. I think we will see the new housing starts to be in line with 2017.
Realtors predict...
2018 Trends
Q. The median resale price increased in 2017. Do you expect this
trend to continue and will this help to spur listings in 2018?
A. Yes, again the shortage of inventory will continue to push up the prices.
Q. How does the continued increase in baby boomers and retirements affect the
housing market?
A. There will continue to be a good demand for "retirement" type homes, but
because the cost of building has gone up as much as it has, many boomers
are choosing to stay in their homes longer because it costs so much to make
a move.
Information
■
■
FAR K TOWER C
Questions???
w w w. h u ichins onhra. com
Owner Occupied Rehab
Rental Rehab
gum4,�nso�io IWA
2017 Year End Report
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
111 Hassan Street SE
Hutchinson, MN 55350
(320) 234-4251
Fax (320) 234-4240
www.hutchinsonhra.com
HRA2017 YEAR END REPORT
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
The Hutchinson HRA is a public body politic formed by the Hutchinson City Council in 1969
according to MN State Statue. The HRA was created to address a shortage of housing needs for
low to moderate income families and to address substandard areas in Hutchinson. In November
2017, the first phase of Highfield Apartments consisting of 29 units opened. The HRA
completed the SCDP downtown rental rehab program for a total reinvestment in downtown
rental housing of $668,271.00. The HRA also administered owner occupied rehab programs
throughout the city and owned and managed Park Towers Apartments.
Why does Housing matter?
Housing matters because:
• Decent, affordable housing is shown to stabilize families. Studies have shown that children
who have stable housing do better in school.
• Housing Programs help improve neighborhoods and maintain property values.
• Housing Programs provide economic stimulus for the local economy by providing work for
local contractors and businesses.
In 2017, the HRA worked on the following housing objectives:
• Continue to maintain strong emphasis on property management, property improvements, and
energy conservation at Park Towers.
• Support rehabilitation of housing to preserve housing stock and improve neighborhoods.
• Monitor housing data to identify housing needs.
• Offer relevant housing programs that provide a positive impact on the community.
Summary of 2017 Activities:
Park Towers Apartments:
The Park Towers HUD inspection score on December 6, 2017 was 90/100, a designated
HUD high performer.
Asset preservation, property improvements and energy conservation remains a priority at
Park Towers
Over $200,000 in building improvements included: converted an existing unit to a
handicapped accessible unit, replaced first floor lobby tile and painted corridors, replaced
five front load washers and dryer, dyed laundry room grout, replaced range in apartment 612,
re -upholstered first floor lobby furniture, replaced four panels of federal pacific main floor
2017 Hutchinson HRA Year End Report 2/14/2018 Page 1 of 10 Pages
breakers, installed garbage room security camera, replaced corridor kick plates, replaced
living room smoke detectors, replaced unit air conditioners in apartments 508 and 604,
completed 95% of the LED conversion project.
The LED project is estimated to provide a decrease in electrical consumption and a decrease
Park Towers Property Management
1. Park Towers turns an average of 20 units per year. With a short waiting list, most eligible
applicants are typically housed in less than three months from time of application.
2. Achieved a 99.5% average occupancy for 2017.
3. Park Towers continues to be a needed source of subsidized rent based on 30% of income for
one -bedroom apartments with a preference for the elderly and disabled, or low income
workforce. The current demographic report shows the average household income is
$15,870 and the average tenant rent is $298 including utilities.
Tenant Services
Park Towers continued as a Senior Dining Program Site through a lease with Lutheran Social
Services. Meals are prepared at the Evergreen Senior Dining kitchen, then delivered and served
at Park Towers Monday through Friday. 3346 meals were served at Park Towers in 2017
A i n n r r mi 1 >> r I . m A — m. —
City Center Operations:
Owner Occupied Rehabilitation
In 2015, City of Hutchinson TIF owner occupied housing rehab funds (HILP) was added as a
flexible tool for single family owner occupied housing rehab to continue owner occupied rehab
efforts throughout the city. The City HILP Deferred Grant program and Minnesota Housing
Rehab Loan Program are "full service" programs that are HRA labor intensive, requiring home
inspections, work write ups, procurement and bidding, loan closing with the owner(s),
construction oversight, and disbursement of loan proceeds to the contractor.
The Minnesota Housing Fix Up Loan Program, Community Fix Up Loan Program, City
Accessibility Deferred Grant and City HILP Streamlined Deferred Grant requires that the owner
submit contractor quotes and that the owner meets loan underwriting criteria to obtain home
improvement loan proceeds. However, HRA inspection and construction management is not
required.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 2 of 10 Pages
Owner Occupied Rehab Programs City Funds
MHFA Funds
Outside Funds
2017 City HILP Deferred Grants 3 of the 5 were Streamline $29,582.52
2017 City HILP Leverage — personal funds - 2
$9,664.41
2017 City HILP Leverage — 1% Rd Loan - 1
$7,499.00
2017 City HILP Leverage funds MHFA Impact) - 2
$17,001.50
2017 MHFA Rehab Loan (RLP) Program - 1
$26,988.00
2017 Fix up Fund Loan Unsecured - 2
$9,500.00
Totals $29,582.52
$53,489.50
$17,163.41
2017 Total for 8 projects $100,235.43
Owner Occupied Loans Available:
1. City HILP Deferred Grant Program —Two loans closed in 2017. One of the projects
addressed drainage issues around the house, installed gutters & downspouts, did
miscellaneous carpentry, HVAC and electrical items too for a total project cost of
$13,970.02. The 2nd project shown below had a total project cost of $19,493.
Roof, furnance, electrical updates and lead-based paint stablization.
2. City HILP Streamlined Grant Program — Three loans closed in 2017. _, I
Two streamlined projects were for roof replacements and the other
was for a roof and furnace replacement. This had a roof and furnace `+
replaced for a total proj ect cost of $12,161.37.
Minnesota Housing (MHFA) Rehabilitation (RLP) Program - The MHFA Rehabilitation
Program is a 0% deferred loan forgiven after fifteen years that stresses safety, livability,
and accessibility for families with very low incomes who own their homes.
One Loan closed - Total Project Cost $26,988
Roof, Windows/Doors,
Radon Mitigation
System, Water Heater,
Gutters & Downspouts,
Bathroom repairs,
Miscellaneous
Plumbing, and Lead
Hazard Stabilization on
Garage
4. Minnesota Housing (MHFA) Fix Up Loan and Community Fix Up Loan
Home Improvement Programs — Two unsecured Fix Up Loans closed. One loan was for
a new boiler and the other loan was for a new furnace.
Allocation for Community Fix Up loans at 3% available January 2017 as owner matches
to the City HILP Deferred Loan/Grant Program for homeowners with incomes at or
below 80% AMI.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 3 of 10 Pages
5. Minnesota Housing (MHFA) Impact Deferred Loan Program - owner match funds at 0%
for City HILP Deferred Grant Program available January 2017. The two City HILP
Deferred Grant Loans mentioned above used this program for their owner match.
Rental Rehabilitation
In 2015, the HRA was awarded $364,359 Small Cities Development Program funds for an
approved $771,501 downtown area rental rehab project. Unit goals were: 3 single family units, 8
units of duplexes and 24 units of 3+ unit complexes for a total of 35 units. The project was
successfully completed in 2017 assisting 39 units in the target area with a total project cost of
$668,272.
Property Address
# of Units Completed
# of Units Completed
Total Units
OMI3o%I
2016
2017
Completed
1939 2-3BR
$27,832
$14,328
12/31/2017
Single Family / I Unit
1
1
2
above Commercial
_
$17,510 Windows
D#3 46 Jefferson SE
apt. above
Duplex / 2 Units above
4
4
8
Commercial
1-1BR
3+ Unit Complexes
0
29
29
1900 1-2BR
$20,000
Total
39
Property Address
Type
Built Units
SCDP# 170%I
OMI3o%I
Total Main Improvement
D#1 815-817 Main Street S
Duplex
1939 2-3BR
$27,832
$14,328
$42,160 Bedroom windows for egress
D#2 106 2nd Avenue SW
apt. above
1980 2 - 2 BR
$12,257
$5,253
_
$17,510 Windows
D#3 46 Jefferson SE
apt. above
1901 1- 2BR
$10,000
$4,986
_
$14,986 Heater _
1-1BR
D#4 8 Main Street North
apt. above
1900 1-2BR
$20,000
$10,255
$30,255 Roof _
1-1BR
D#5 628 Main Street South
Duplex
1900 1-2BR
$30,000
$22,220
$52,220 Windows, bathroom
1- Eff
_
3-1BR
Roof, Tuckpointing, windows & fire hazards in
D#6 11 Glen Street NW
Bldg
1900 13-2BR
$210,013
$90,006
$300,019 mechanical room _
1-1BR
D#7 325 Jefferson St. SE
Bldg
1960 11-2BR
$98,288
$42,123
$140,411 Windows & boiler
D#8 245 Monroe Street
SF
1900 1-3 BR
$11,306
$4,845
$16,151 Roof
Units 39
$419,696
$194,016
$613,712
Admin
$54,560
Total
$668,272
2017 Hutchinson HRA Year End Report 2/14/2018
Page 4 of 10 Pages
F Rental Rehab Project Funding
!l MIF
$57,096
$187,601
WPI
$25,714
$175,000 J SCDP
- $168,302
V Other leverage funds:
City Loan
Trends:
1. Rental Housing
Market Rate General Occunancv Rental
The market rate general occupancy rate in September of 2017 was 1.76%. A 5.0% vacancy
rate is considered a healthy vacancy rate to allow for turnover and consumer choice. A
vacancy rate of greater than 5.0% indicates a soft demand or mismatch between supply and
demand. Since 1999, the rental vacancy rate has fluctuated from 1.00% to a high of 14.9% in
2009 due to area layoffs. Highfield Apartments is expected to relieve the shortage of general
occupancy apartments in October 2017. The first phase of 27 units of Highfield Apartments
opened November 2017. Currently, there are seven two bedroom apartments available for
rent in the first phase. Construction for the second phase of 27 units will be complete in
May of 2018. The third phase is scheduled for groundbreaking in the winter of 2018.
Market Rate General Occupancy Vacancy Rate
September 2017
14.90%
15.00
10.31%
10.00% 00%9.00% 7.54% 8.38%
° ° 5.30%
5.00% 4. °° 4
2. % 1.89% 1.76%
% 1.76%
0.00%
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Non -Market Rate General Occupancy Rental
The vacancy rate of non -market rate general occupancy projects in the fall of 2017 was
3.85% Vacancies in subsidized developments should typically fall around 2.0% - 3.0%.
Senior Housing
The 2017 vacancy rate for market rate, apartment style senior housing for the Oaks & Pines
and Prince of Peace Retirement Living, (not including memory care) was 4.92%.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 5 of 10 Pages
The 2017 vacancy rate for affordable/subsidized senior housing was 0.00%. Vacancies in
subsidized developments should typically be around 2.0 -3.0%.
5.00
4.00
3.00
2.00
1.00%
0.00
2017 Vacancy Rates
■ Market Rate General
Occupancy
■ Subsidized General Occupancy
■ Senior Market Rate Rental
Housing
Senior Subsidized Rental
Housing
2. Homeownership
Foreclosures declined in 2017. Interest rates are currently low; low interest rates and an
affordable median sales price provide opportunities for buyers who have good credit and are
mortgage ready. The interest rate in January 2018 for a first time homebuyer MHFA Start
Up loan for an RD or FHA/VA loan was 4.25%.
According to information from the Minneapolis Area Association of Realtors, the median
sales price rose 9.9% in 2017, a robust increase in the for sale housing market. Looking at
data for Hutchinson, the 2017 median sales price was $161,750 compared to $147,200 in
2016. There were 318 sales in 2017 compared to 315 sales in 2016. As of December 2017,
there were 65 homes for sale compared to 73 homes for sale in 2016.
According to information from McLeod County, in 2017 there were 333 sales in Hutchinson
with a median sales price of $153,500.
The 2017 median family income for Hutchinson is $60,286.00. Based on a household being
able to afford a home priced at 3.0 times their income, not factoring in savings or debt that
they may have, a household would need an income of $53,916 to afford a home priced at
$161,750, the MLS 2017 median sales price of a house.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 6 of 10 Pages
HOME RESALES
_
CITY OF HUTCHINSON_
2007throu 20 T7
Year
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
Prir.e Ranee
Nom-
Prt_
Nom-
Prt_
Nom-
Prt-
Nom-
Pct_
Nom-
Pet-
Mn-
Prt_
MLL
Prt-
Nom- Pct_
MLL Pct_
NL- Pct_
Nom- Pct -
ct_Under$50,000
2.7%
3.0%
4.2%
Under $ 50,000
9
10
15
E
5.7
29
10.2
44
15.3
30
12.4
24
ILI
9
4.2
6 2.7
5
18
$50,000 to $74,999
10
3.0%
15
4.6%
26
7.3%
17
5A
35
12.3
33
115
31
12.8
16
7.4
27
12.5
11 4.9
6
2.2
$ 75,000 to $ 99,999
22
6.6%
38
11.6%
39
11.0%
34
10.8
36
12.7
62
216
46
19.0
32
14.8
36
16.7
23 10.2
17
6.
$100,000 to $124,999
46
13.8%
54
16.4%
58
16.3%
59
18.7
49
17.3
52
18.1
48
19.8
38
17.6
47
218
43 19.0
39
14.0
$125,000 to $149 999
70
210%
76
23.1%
68
19.1%
68
215
59
20.8
4
14.3
33
13.6
38
17.6
46
213
34 15.0
63
22.6
$ ]SQ,000 to $174,999
73
219%
55
16.7 %
60
16.9 %
5
16.
29
10.2
16
5.6
22
9.
23
10.6
20
9.3
51 22.6
59
21
$175,000 to $199,999
39
117 %
23
7.0%
27
7.6%
2
6.6
16
5.6
Li
4.5
9
3.7
12
5.6
12
5.6
22 9.7
36
12.9
$200,000+
64
19.2%
58
17.6%
63
17.7%
48
152
31
10.9
26
9.1
23
9.5
33
15.3
19
8.8
36 15.9
54
19.4
otal
333
100.0%
329
100.0%
356
100.000+0
316
100.0
284
100.0
287
100.0
242
100.0
216
100.0
216
100.0
226 100.0
279
100.0
Median
$ 153,500
$ 140,000
$ 138,750
$ 133,500
$ 121,000
$ 101,400
$ 109,950
$ 121,600
$ 117,750
r$146,750
$ 157,900
Sources:
Peterson -Paulsen Associates lnc.Reaky
Maxfield Research hie.
McLeod Coun
Assessor's Office
The 2017 median family income for Hutchinson is $60,286.00. Based on a household being
able to afford a home priced at 3.0 times their income, not factoring in savings or debt that
they may have, a household would need an income of $53,916 to afford a home priced at
$161,750, the MLS 2017 median sales price of a house.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 6 of 10 Pages
2017 Hutchinson Home Sale Price Ranges
■ Under $50,000
2.7% 3.0% a_ ■ $50,000 to $74,999
■ $75,000 to $99,999
■ $100,000 to $124,999
■ $125,000 to $149,999
■ $150,000 to $174,999
■ $175,000 to $199,999
0$200,000+
Total 2017 Hutchinson Year End Home Resales = 333
3. Housing Construction in Hutchinson
Hutrhincnn Martian rniac Prira
paigvw
$157,900
$160,000
$153,500
$150,000
$146,750
$140,000
$140,000 $138,750
$130000
$133,50
$121,600
$120,000
$121,000 N$109,950 117,750
$110,000
$100,000
$101,400
$90,000
580.000
2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007
Median Sales Price
According to the City of Hutchinson, Planning/Zoning/Building Department, there were 27
new construction dwelling units built in 2017 and as of 12/31/2017 there were 216 lots
available. The lot supply benchmark for growing communities is a three to five year lot
supply. A three to five year lot supply allows adequate consumer choice but minimizes
developer's carrying costs.
500
400
300
200
100
0
Residential Lots Available
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Number of New Dwelling Units Construction
100 93
80
58
60
40 3230
20 19 12 23 20 27
7 4 5
0 73
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
The above charts are based on information from the Department of Planning, Zoning and Building
2017 Hutchinson HRA Year End Report 2/14/2018 Page 7 of 10 Pages
4. Foreclosure Update: Foreclosures in 2017 were lower than in 2004 when foreclosure data
was initially tracked.
200
100
9
McLeod County and Hutchinson
Foreclosure Counts
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Number of Foreclosures in McLeod Countv and Hutchinson
■ McLeod county
Hutchinson
Year
McLeod
Hutchinson
2001
37
2002
43
2003
48
2004
48
14
2005
56
2006
72
2007
142
40
2008
159
42
2009
135
50
2010
200
62
2011
176
77
2012
135
45
2013
93
39
2014
75
28
2015
53
25
2016
44
18
2017
34
11
2017 Sheriff Sales Cancelled In Hutchinson
7
2018 Predictions from Local Realtors:
Q. What do you see for the housing market for Hutchinson in 2018? Are there any factors that
will be most influential in 2018?
A. The shortage of inventory will continue to be the most influential factor in 2018. We expect
2018 to look much like 2017.
Q. The number of permits for new housing construction was 27 in 2017. (23 in 2014, 20 in
2015, and 30 in 2016). What do you think will happen to new housing construction in
2018?
A. I think we will see the new housing starts to be in line with 2017.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 8 of 10 Pages
Q. It appears that the median resale price increased in 2017. Do you expect this trend to
continue and will this help to spur listings in 2018?
A. Yes, again the shortage of inventory will continue to push up the prices.
Q. How does the continued increase in baby boomers and retirements affect the housing
market?
A. There will continue to be a good demand for "retirement" type homes, but because the cost of
building has gone up as much as it has, many boomers are choosing to stay in their homes
longer because it costs so much to make a move.
Q. Has the opening of Highfield Apartments in November 2017 impacted the housing market?
A. Not that we have seen.
Q. Will the new federal tax law impact the housing market?
A. Not in our area.
Hutchinson HRA Priorities for 2018:
HRA Park Towers:
• Using 2017 CFP funds, caulk the building exterior including exterior windows and air
conditioner sleeves.
• Purchase new air conditioners, refrigerators, or ranges using 2018 CFP funds.
• A new HUD rule called the AFFH (Affirmatively Furthering Fair Housing) has been
finalized; monitor the timeline to submit the report.
City Center Operations, Rental Rehab Promram:
• Research the need for another SCDP Rental Rehab application.
City Center Operations, Owner Occupied Rehab:
• Administer the City Deferred Home Improvement Grant Program (TIF available funds) for
owner occupied rehab.
• Administer Minnesota Housing Impact Funds, Fix -Up Loans, and Community Fix -Up Loans
as leverage funds to the City Deferred Grant Program.
• Administer the Minnesota Housing Rehab Loan Program for owner occupied rehab.
City Center Operations, Rental Development
• Projected job expansion will likely spur the need for additional rental development after
Highfield Apartments is filled.
Workforce Housing
• Work on a Cooperatively Developed Plan, if needed for workforce housing funding.
• Housing affordability is typically calculated at 30% of monthly gross household income. For
example, a rent of $750 per month will be affordable for a household gross wage rate of
$14.42 per hour or $30,000 per year. A $30,000 income could afford generally three times
their income to purchase a house at $90,000.00.
2017 Hutchinson HRA Year End Report 2/14/2018 Page 9 of 10 Pages
December 31, 2017 Housing Fund Balances
SCDP City Revolving Local Income Balance $124,936.29 ($41,636.81 allocated for other programs)
SCDP City Revolving Program Income Balance $0.00
SCDP Income Received from 9-30-17 to 12-31-17 $24,647.44
TIF Available Balance $373,000.00
Total Funds Available: $522,583.73
City SCDP New Construction $234,450.00
City SCDP Rehab (Owner & Rental) $730,889.69
City TIF Owner Rehab $33,484.02
Total Balance of City SCDP Loans Receivable $998,823.71
HRA Notes Receivable HHPOP
$55,246.56
HRA Notes Receivable Rehab
$18,195.12
Total Balance of HRA Loans Receivable
$73,441.68
HRANear End ReporU2017 HRA You End Report
2017 Hutchinson HRA Year End Report 2/14/2018 Page 10 of 10 Pages
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Planning/Zoning/Building Annual Report
Department: PZB
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I will be giving a presentation regarding the 2017 Planning, Zoning and Building Annual Report at the Council
Meeting. I plan on handing out copies of my presentation to Council Members before the meeting. I have attached
an overview from the 2017 Planning/Zoning/Building Department annual report for your review.
Please let me know if you have any questions.
BOARD ACTION REQUESTED:
None. Informational only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Planning, Zoning, and Building Department
2017 Annual Report
oHighlights of Planning, Zoning, and Building Department
oBuilding Permits, Inspections, and Construction Data
staff: Dan ]ochum, AICD, Planning, Zoning, and Building Director
d' Kyle Dimler, Building Official
Andrea Schwartz - Building Permit Technician
11 Verhey - Facilities Manager
Planning, Zoning, and Building Department
2017 Annual Report
Number of Building Permits Issued - 2007 to 2017
2500
2000 1%2
1500 —
3000 -788 -- _905 _.946_ _.879----779---8616—T88"-
Soo
0
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Building Department: Responsible for plan review, building
inspections, rental inspections, enforcement, permit
administration, education, and prevention.
1
Planning, Zoning, and Building Department
2017 Annual Report
I CONSTRUCTION VALUATION
MILLION $ VALUATION
2007-2017
70 ._.....__.
so-- - - —
40
30
20
10
0--
2002 2009 2009 2010 2011 2012 2013 2014 2015 2016 M12
2017 Valuation - 67.9 Million. Most valuation
ever in Hutchinson.
Planning, Zoning, and Building Department
2017 Annual Report
Total Inspections - 2007 to 2017
2001 2009 2009 2010 2011 2012 2013 2014 2015 2016 2017
2
loin
-!0- P -A I
. ru
2001 2009 2009 2010 2011 2012 2013 2014 2015 2016 2017
2
Planning, Zoning, and Building Department
2017 Annual Report
New Dwelling Unit Construction
70..__. - -- --
t
60 so
SO
40
g+ 32 30
30
23
20 19 0
12
7 S—i
10 —
4 4 r —
0
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Planning, Zoning, and Building Department
2017 Annual Report
COMMERCIAL AND INDUSTRIAL ADDITION AND
REMODELS
o Hutchinson HS Remodel- $36,791,153
o Menards Remodel- $1,800,000
o SouthPoint Credit Union Remodel- $990,000
0 3M Reroof- $501,300
o Pizza Ranch- $500,000
o Hutch Dental - $473,573
o Ridgewater Grinding Room- $435,000
o Hutch Health Remodel- $424,042
3
Planning, Zoning, and Building Department
2017 Annual Report
Planning & Zoning Dept. Activities:
o Facility Master Plan Project
o Updated City Landscape Ordinance
o 430 Water Street Demolition
Reviewed and processed:
0 24 applications for Planning Commission
0 120 City Land Use applications
0 110 zoning review of building permits
0 55 sign permits reviewed
0 26 Predevelopment/application meetings
Planning, Zoning, and Building Department
2017 Annual Report
0 2018 Initiatives
• Scanning Project - updating address
files to digital files.
0 2018/2019 Initiatives
• Update the City Zoning and Subdivision
Ordinances
• Utilize a consultant with expertise in
these areas
4
2018 Outlook
o Local Economy continues to be
strong
o Projects
• Cobblestone Hotel - $3,792,676
• Highfield Apartments - $2,968,690
• KFC Redevelopment
• Century Court II
• Buildout of Former Cub Foods
• Continued Residential Development
Rental Inspections
o Building Department took over this service
from Fire Department in 2014.
o Focus is on life/safety issues in rental units
(both apartments and houses).
o Currently in the process of catching up.
Finished with 2016 Inspections
o Approximately 1,900 rental units
o Units are inspected every 3 years
o Registration fee increased from $10 per
unit in 2016 to $20 per unit in 2017.
5
Planning, Zoning, and Building Department
2017 Annual Report
Total Rental Inspections - 2012 to 2016
aw --
700 _.
600
5
Sao
2M100
0
2012 2013 2014 201S 2016
Note: During 2017, the 2016 round of inspections was
completed. The rental units are split in 3 groups. The
building department is still catching up with inspections.
Rental Inspections
o What are the benefits of Rental
Inspection Program?
. Improved safety for tenants, landlords
and managers.
. Increased property values.
. Provide documentation of condition of
rental units and ensure applicable
codes are being met for life/safety and
property maintenance.
W
Questions
ADDENDA
CITY OF HUTCHINSON
COUNT OFBUILDINGIPLUMBING/MECHANICAL PERMITS
ISSUED AND VALUATION
Total Number Inspections
3030
Building Permits Issued by Type
Year to Date
Number Permits
& Valuation
Commercial new
9 - $7,751,250
Commercial Additions/ Remodels
73 - $45,173,026
Industrial new
0_$0
Industrial Additions/Remodels
7-$663,944
Fire Sprinkling
29 - $313,996
Total New Residential Units (Single Family, twins, townhomes)
27 - $5,345,899
Residential misc. additions, repairs, remodels, etc
139 - $1,178,606
Set fee permits (reside, reroof, window replacement, misc.)*
1668
HRA Building Permits
9-$467,951
Waived Fees started in March
1 -$55,000
Subtotal Building Permits:
$60,949,672
Mechanical
229 - $6,898,447
HRA Mechanical
3-$14,100
Plumbing*
95
HRA Plumbing
2
Total Permits issued and valuation
2291 - $67,862,119
*Set fees not included in valuation
Year -End Report — 2017
Planning/Zoning/Building Department - Page 11
Yearly Permit and Valuation Totals
YEAR TOTAL NO. OF PERMITS TOTAL VALUATION
2017
Building
1962
$60,949,672
Mechanical
232
$ 6,912,447
Plumbing
97
$
$67,862,119
2016
Building
788
$18,429,091
Mechanical
206
$ 1,000,062
Plumbing
94
$
$19,429,153
2015
Building
865
$13,690,216
Mechanical
166
$ 1,247,905
Plumbing
78
$
$14,938,121
2014
Building
779
$12,378,612
Mechanical
219
$ 1,821,629
Pluming
83
$
$14,200,241
2013
Building
879
$14,099,677
Mechanical
190
$ 898,781
Plumbing
70
$
$14,998,458
2012
Building
946
$ 6,670,152
Mechanical
168
$ 1,183,714
Plumbing
68
$
$ 7,854,157
2011
Building
919
$ 6,438,050
Mechanical
175
$ 2,240,584
Plumbing
55
$
$ 8,678,634
2010
Building
788
$25,935,474
Mechanical
244
$ 767,772
Plumbing
74
$ 69,300
1106
$26,772,546
2009
Building
833
$17,885,707
Mechanical
195
$ 1,336,884
Plumbing
81
$ 14,253
1109
$19,236,844
2008
Building
925
$14,802,531
Mechanical
207
$ 1,208,482
Plumbing
113
$ 6,400
1,247
$16,017,413
2007
Building
858
$24,047,333
Mechanical
223
$ 2,319,851
Plumbing
118
$
1,199
$26,367,184
• Special permits are fixed fee permits for residential reshingle,
resides, window replacements, and
excavations, signs, manufactured
homes, fences, moving,
demolitions, decks, residential sheds, and fire
sprinkler permits.
Year -End Report — 2017
Planning/Zoning/Building Department - Page 12
New Residential Construction
YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST
2017
Single Family Dwelling
25
25
$ 4,972,795
Twinhomes
1
2
373,104
$ 5,234,899
2016
Single Family Dwelling
24
24
$ 4,722,278
Twinhomes
3
6
895,100
$ 5,617,378
2015
Single Family Dwellings
20
20
$ 3,623,304
2014
Single Family Dwellings
23
23
$ 4,770,652
2013
Single Family Dwellings
12
12
$ 2,378,254
2012
Single Family Dwellings
5
5
$ 935,140
2011
Single Family Dwellings
4
4
$ 852,053
2010
Single Family Dwellings
7
7
$ 1,156,000
2009
Single Family Dwellings
4
4
$ 773,000
2008
Single Family Dwellings
10
10
$ 1,488,000
Twinhomes
4
8
1,087,000
14
18
$ 2,575,000
2007
Single Family Dwellings
24
24
$ 3,692,000
Twinhomes
4
8
1,044,000
28
32
$ 4,736,000
Year -End Report — 2017
Planning/Zoning/Building Department - Page 13
2017 Construction Activity
NEW CONSTRUCTION STARTS
Valuation
New Homes
$ 5,345,899
Highfield Apartments
2,968,690
Enterprise Center
1,676,200
Menards Outbuilding
1,623,003
Caribou/Einstein (shell)
300,723
CenBank
467,133
Hanger at Airport
386,777
Shelter at Citizens Bank
3,724
Detached Garages
36,791,153
425 Ottawa Ave SE
5,620
830 Dale St SW
15,328
1326 Birdie Ct NW
26,691
1424 8t" Ave SW
13,573
745 Brown St SW
14,306
116 North High Dr NE
12,263
206 5t" Ave N E
8,175
234 Jefferson St SE
4,000
436 Hassan St SE
17,521
615 Franklin
16,095
605 Lynn Rd SW
10,304
Total New Construction $12,916,025
19
911vil►yiI:11:03/_1 W_1kIQlklIII&IN:7/_1 Wil QQIN[9]1,I_1kllQ0:11T,191Q=11K
Hutchinson High School - remodel
36,791,153
Menards - remodel
1,800,000
South Point Credit Union
990,000
Park Elementary - ADA upgrades
501,418
3M - reroof
501,300
Pizza Ranch
500,000
Hutch Dental
473,573
Ridgewater - grinding room
435,000
Hutch Health - Peds remodel
424,042
Charter School - remodel
250,000
Cenex - fueling station
162,860
Park Towers - one unit remodel
135,261
Brewery
100,000
215 4t" Ave NE - Reroof
85.000
700 Main St N - reroof
60,000
15 Bradford St SE - bathroom at VFW park
55,000
Riverside Park - new backstop
36,050
Total Addition and Remodel Work $42,300,657
All Other Commercial/Industrial Work 3,861,313
All Other Residential Work 1,034,730
Waived Fees 536,951
Mechanical 6,898,447
Plumbing 0
Fire Sprinkler 313,996
Total Construction Valuation $ 67,862,119
Year -End Report - 2017
Planning/Zoning/Building Department - Page 14
City of Hutchinson
New Housing Starts
2017
Site Address Sub Type Owner Name Valuation Contractor Issued
Date
705 Park Island Dr SW
Single Family
Kris Betker
$208,940
Betker Homes
01/19/2017
925 Texas Cir NW
Single Family
Sorensen & Naustdal
$188,443
Bruce Naustdal
03/22/2017
803 Texas Ct NW
Single Family
Kris Betker
$136,883
Betker Homes
04/19/2017
395 Ottawa Ave SE
Single Family
Linda Betke
$181,993
Betker Homes
04/27/2017
1860 Island View Cir SW
Single Family
Scott Nokesr
$141,036
Nokes/Excelsior Homes
05/09/2017
820 Willow Dr SW
Single Family
Bruce Naustdal
$180,874
Bruce Naustdal
05/09/2017
429 Grant Ave SE
Single Family
Habitat for Humanity
$164,871
Habitat for Humanity
05/23/2017
815 Willow Dr SW
Single Family
Kris Betker
$208,940
Betker Homes
05/22/2017
15319' Ave SW
Single Family
Zachary Mandelkow
$203,896
Schauer & Sons Const.
06/02/2017
390 Ottawa Ave SE
Single Family
Hutchinson Land Holding
$238,546
Betker Homes
06/06/2017
1571 9th Ave SW
Single Family
Terry & Julie Quast
$245,949
Bruce Naustdal
06/21/2017
121 Summerset Ln SE
Single Family
First Class Builders
$157,713
First Class Builders
06-30-2017
1679Mahogany Ct SW
Single Family
E & J Rentals
$368,426
Betker Homes
07/11/2017
730 Alaska Ct NW
Single Family
Jeff Munsell
$50,000
Excelcior Homes
07/10/2017
1423 Heritage Ct NW
Single Family
Charles & Susan Stenberg
$211,217
Utecht Construction
07/24/2017
1427 Heritage Ct NW
Single Family
Jeannine Gehlen
$145,151
Utecht Construction
07/24/2017
1367 Heritage Ave NW
Single Family
Bonneville Land & Cattle
$198,645
Utecht Construction
08/07/2017
1412 Sherwood St SE
Duplex
JBETCO
$186,552
Betker Homes
08/23/2017
1418 Sherwood St SE
Duplex
JBETCO
$186,552
Betker Homes
08/23/2017
1392 Bradford St SE
Single Family
Knobloch
$291,823
Messner Builders
09/25/2017
715 Park Island Dr SW
Single Family
Kris Betker
$243,682
Betker Homes
09/07/2017
400 Totonto Blvd SE
Single Family
Hutchinson Land Holdings
$280,047
Betker Homes
09/26/2017
1445 Calgary Ln SE
Single Family
Hutchinson Land Holdings
$237,643
Betker Homes
09/26/2017
1613 Heritage Ct SW
Single Family
Bonneville Land & Cattle
$208,529
Utecht Construction
10/06/2017
840 Willow Dr SW
Single Family
Kris Betker
$226,092
Betker Properties
12/01/2017
1539 9th Ave SW
Single Family
Bruce Naustdal
$193,185
Bruce Naustdal
12/26/2017
185 Detroit Ave SE
Single Family
Donald & Racquel Kiecker
$160,665
First Class Builders
12/18/2017
New Construction Count 27 Total Valuation $5,345,899
Year -End Report — 2017
Planning/Zoning/Building Department - Page 15
City of Hutchinson
Inspection Counts for 2017
Year -End Report — 2017
Planning/Zoning/Building Department - Page 17
Jan
Feb
Mar
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Building
Building Final
12
22
17
11
35
40
62
108
63
81
78
35
564
Consult w Contractor
1
1
2
3
6
1
3
6
1
Energy
1
1
1
1
1
Footings
7
1
13
18
28
32
20
24
15
11
5
3
177
Foundation
3
0
13
6
10
14
13
16
4
7
1
2
89
Framing
4
15
14
8
23
22
23
34
26
24
16
21
230
Insulation
2
8
8
3
9
7
8
10
20
10
10
10
105
Lath
1
1
5
2
3
Manufactured Home
0
0
1
0
0
0
0
1
0
1
2
1
6
Other Inspections
0
0
0
0
0
1
1
0
0
0
0
0
2
Poured/Block Wall
4
1
0
8
3
11
4
6
3
2
0
0
42
Preinspection
5
8
23
65
159
263
151
111
64
87
28
11
975
Rated Fire Assemblies
0
1
3
0
0
1
0
4
3
2
1
1
16
Slab
0
0
0
0
0
0
0
0
0
0
0
0
0
Soils
0
0
0
0
0
0
0
0
0
0
0
0
0
Structural
0
2
2
6
2
1
0
1
0
0
0
0
14
Total
39
59
95
126
272
394
285
321
204
230
150
86
2,220
Fire
Air Test
0
0
0
0
0
0
0
0
0
0
0
0
0
Aboveground
0
0
0
Alarm Test
0
0
0
0
0
0
0
0
0
0
2
0
2
Final Inspection
0
3
1
2
0
4
2
1
1
0
2
3
19
Hydrostatic Pressure
1
1
2
1
4
1
Rough -in
2
1
1
1
0
6
1
0
0
0
0
2
14
Total
3
5
2
5
1
10
3
1
1
4
5
5
35
Mechanical
Duct
0
3
0
0
0
0
0
2
1
1
0
1
8
Appliance Replacement
4
11
5
14
4
3
3
6
3
4
17
8
82
Gas Piping
1
1
3
4
2
4
5
2
9
16
10
7
64
Mechanical Final
10
9
5
14
7
7
10
19
9
14
19
14
127
Rough -in
2
6
5
5
5
12
4
14
8
17
4
6
88
Underground
0
0
0
0
1
2
0
0
0
0
1
0
4
Total
17
30
18
37
19
28
22
43
30
52
51
36
373
Plumbing
Backflow Prevention
0
0
0
0
0
0
0
0
0
0
0
0
0
Final
7
9
6
6
7
6
7
12
8
5
22
4
99
Other Inspections
0
0
0
0
1
0
0
0
0
0
0
0
1
Rough -In
2
13
4
6
6
13
3
12
17
7
2
6
91
Sewer and Water
1
1
5
1
8
12
3
5
6
3
0
1
46
Underground
4
3
9
1
6
8
7
11
1
9
1
0
60
Total
14
26
24
14
28
39
20
40
32
24
25
11
297
Public Works
BMP Installation
0
0
2
2
4
3
8
8
4
0
0
0
31
Drainage Connection
0
0
1
0
1
2
1
1
1
1
0
0
5
Erosion & Sediment
0
0
3
7
0
2
3
0
0
5
0
0
20
Final
0
0
3
3
1
1
1
0
0
0
3
0
12
Total
0
0
9
12
6
8
13
9
5
6
3
0
68
Total Inspections
73
120
148
194
326
479
343
414
272
316
234
138
2,993
Year -End Report — 2017
Planning/Zoning/Building Department - Page 17
b
Building Permit Summary for the Year of 2017
Description
Mar. April I
May I June
July Aug. I
Sept. I Oct. I Nov. I Dec.
I Totals
Est. Value
42,088,588.00 1 2,795,654.00 1 953,636.00 3,513,379.00
5,742,310.00 2,020,707.00 1
1,413,194.00 3,703,156.00 1
2,784,647.00 560,298.00 1 801,562.00 1,484,988.00
1 67,862,119.00
10,700.06
321,957.33
Plan Check Fee
25,687.85
257.51
Surcharge
5,401.54 1,191.08 493.43 1,880.08
3,087.43 1,350.37
931.61 1,936.55
1,532.34 406.40 454.80 770.00 19,435.6:
Rlda. Dent. Fees
I I
1,904.53
I
6,165.70
Permit Fee (New/Remodel)
141,079.07
945.21
7,545.17
23,950.67
47,851.33
13,060.91
15,636.45
24,103.78
21,469.66
4,723.12
10,891.90
10,700.06
321,957.33
Plan Check Fee
25,687.85
257.51
4,533.34
14,282.02
18,395.65
9,844.58
8,852.26
12,404.69
8,390.75
1,904.53
1,425.47
6,165.70
112,144.35
Excavation Fee
100.00
QLQ-
100.00
605.00
1,145.00
605.00
705.00
610.00
705.00
170.00
70.00
570.00
5,385.00
Set Fees (Residential)
250.00
450.00
1,850.00
8,250.00
18,150.00
16,900.00
10,350.00
8,400.00
6,350.00
5,300.00
1,900.00
750.00
78,900.00
Mfg'd Home
1,750.00 6,527.50
5,250.00
92,067.55
Tree Fees
185.00
360.00
185.00
360.00
370.00
185.00
1,400.00
925.00
Mming
6,120.00
Const Water/Well Conversion
200.00
50.00
175.00
300.00
400.00
150.00
175.00
175.00
50.00
150.00
525.00
Demolition
250.00
22,320.00
500.00
31,203.00
250.00
250.00
250.00
21,025.00
250.00
150.00
248,135.50
50.00
1,950.00
Sign
29
180.00
465.00
180.00
850.00
759.00
240.00
308.80
360.00
39
237.00
130.00
3,709.80
Mechanical/Plumbing
27,658.06
34,833.60
2,759.30
2,763.25
3,585.20
4,288.45
2,614.00
4,782.17
9,387.56
2,903.50
5,882.25
4,034.94
105,492.28
Fire Sprinkling
A� O
¢
367.31
72
65.081
432.39
Other
326
479
344
58.75
402.291
337.501
1
138
3,030
1,114.691
179.95
478.51
2,571.69
A
� 'Z7
0.00
Total Bldg. Dept. Fees
195,024.98
36,666.32
17,752.81
50,089.69
90,989.47
46,045.44
38,647.71
50,794.44
47,087.97
17,178.15
20,771.57
22,944.29
633,992.84
Fees to other Departments
Plbg. Water Meter.
2,040.00
265.00
530.00
2,570.00
3,195.00
1,060.00
795.00
1,060.00
2,545.00
795.00
14,855.00
Parks & Playgrd.
4,130.00
135.00
350.00
1,775.00
215.00
605.00
565.00
565.00
$ 125,279.90 1
$ 74,640.81 1 $
8,340.00
Elect. Territory
69,645.31 1 $
24,829.55 1 $
800.00
800.00
800.00
QLQ-
1,600.00
4,000.00
SAC Connection
25,690.95
12,420.00
12,535.00
14,628.00
12,650.00
9,200.00
6,900.00
9,200.00
2,300.00 8,579.00
6,900.00
121,002.95
WAC Connection
19,547.55
9,450.00
9,537.50
11,130.00
9,625.00
7,000.00
5,250.00
7,000.00
1,750.00 6,527.50
5,250.00
92,067.55
Tree Fees
600.00
360.00
360.00
1,400.00
1,400.00
1,400.00
600.00
6,120.00
Const Water/Well Conversion
200.00
50.00
100.00
300.00
400.00
150.00
150.00
200.00
50.00
150.00
1,750.00
Total Permit Fees to Others
52,208.50
22,320.00
24,212.50
31,203.00
27,245.00
19,415.00
15,060.00
21,025.00
7,245.00 15,106.50
13,095.00
248,135.50
a
O
'
Total Permits Fees
$ 252,635.02 1
$ 37,857.40 1
$40,566.24 1 $
76,182.27 1
$ 125,279.90 1
$ 74,640.81 1 $
58,994.32 1 $
67,790.99 1 $
69,645.31 1 $
24,829.55 1 $
36,332.87 1 $
36,809.29 1
$ 901,563.97
QLQ-
td
-
C
C.
Total Building Permits
18
18
55
194
428
375
246
213
169
145
62
39
1962
O oe
QQ
Total Mech & Plbg Permits
25
21
19
26
30
31
35
29
40
32
22
19
329
d >v
Total Permits Issued
43
39
741
220
458
406
281
242
209
1771
84
58
2,291
CD
A� O
¢
Totallnspections
72
122
148
159
326
479
344
420
272
316
234
138
3,030
A
� 'Z7
� O
b
� I
A N
O
00 J
HUTCHINSON CITY COUNCIL
ci=v-f AFQ�
Request for Board Action
7AL =-a
Agenda Item: Final Master Facilities Plan Presentation
Department: PD/FD/City Center
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: John McNamara
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
John McNamara from Wold Architects will be on hand to give a presentation regarding the Master Facilities Plan that
was developed by Staff with the input of City Council and the assistance of Wold.
Please see the attached report prepared by Wold.
Please let Matt or I know if you have any questions.
BOARD ACTION REQUESTED:
Acceptance of Master Facilities Plan Report.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Master Facilities Plan For:
is+Hutchinson Police Department
is+Hutchinson Fire Department
Hutchinson City Center
t
tip'.
City of Hutchinson
Project No.: 162257
December 18, 2017
Wold Architects and Engineers
332 Minnesota Street, Suite W2000
Saint Paul, MN 55101
woldae.com 1 651 227 7773
PLANNERS
ARCHITECTS
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
TABLE OF CONTENTS
EXECUTIVE SUMMARY............................................................................. 1
STUDY METHODOLOGY.............................................................................. 2
PLANNING ASSUMPTIONS....................................................................... .3
Population Profile
Guiding Principles
PROGRAM DEVELOPMENT...................................................................... 5
Space Standards
Programming Summary
Departmental Summary
SERVICE DELIVERY MODEL...................................................................... 22
Service Groupings
PARKING ANALYSIS................................................................................ 23
RECOMMENDATIONS.............................................................................. 25
APPENDIX A - DEPARTMENTAL SURVEYS
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Executive Summary
INTRODUCTION
The purpose of the study was to determine long-term space needs for the City and to
address department service delivery for the next 20 years. In addition to evaluating space
and service delivery, an analysis of existing facilities was performed to give the City a tool
for planning for preservation of their facilities.
The current facilities occupied by the City of Hutchinson participating in this study
included the:
• City Police Station
• City Fire Station
• City Center
From this analysis, long-term solutions were developed that would improve city
operations, improve safety and security and determine appropriate space usage. This
analysis and solution development is intended as a tool for the City Council to make long-
term decisions regarding the buildings and potential reorganization of existing facilities.
The recommendation by the Core Planning Group that best fits the long-range needs of the
City includes:
1. Construct a new Police Facility on a site located near the downtown business
community.
The existing site for the Fire Station is currently an ideal location for response given
its central location and proximity to volunteers responding to the facility. Long-
term, as call volumes increase, the City will need to explore options for a satellite
station located in the southwest portion of the city on a site yet to be determined.
The Core Planning Group is recommending expansion of the existing Fire Station at
the current site by purchasing additional properties around the current facility for
this expansion. In the short-term, and prior to any expansion, it is also
recommended to purchase available property near the fire station for expansion of
the parking area for responders.
Alternatively, design the new Police Facility to allow for expansion for fire
operations thereby creating a Public Safety Facility that would include both Police
Operations and Fire Operations.
Page 1
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Renovate the existing City Center to improve the customer experience by
centralizing service counters, expanding the motor vehicle waiting area and
modernizing the staff office areas to improve efficiency.
Wold Architects and Engineers is pleased to submit to the City of Hutchinson City Council
this Master Facilities Plan Report for your consideration and approval.
We wish to thank the City Council and the Core Planning Group for their efforts in
providing our team with the information necessary to complete this report.
IR
John McNamara // AIA, LEED-AP
Partner
Wold Architects and Engineers
Page 2
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
STUDY METHODOLOGY
To arrive at the recommendations included in this report, extensive meetings and
discussions occurred between the Wold team, the Core Planning Group, City Council
and Departmental staff. This effort included departmental surveys, staff interviews, and
information gathering.
Additionally, as part of the interview and survey process, an analysis of staffing needs
was done. We asked each department head to review historic staffing numbers and to
project the number of staff needed to effectively and efficiently provide service to the
city in the future.
To assist in determining operational efficiency and future need, the Core Planning Group
studied the following:
Current and Future Operations
• Analysis of current operations
Department surveys and interviews
Projection of operational opportunities
Growth Needs Analvsis
• Review and approval of projected growth needs
• Exploration of space deficiencies
Program
• Development of a program of spaces
• Refinement of basic program needs
• Discussion of standardizing workstation and office sizes
Page 3
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
PLANNING ASSUMPTIONS
The following Planning Assumptions and Guiding Principles developed by the Core
Planning Group and presented to the Board of Commissioners were the basis for the
recommendations.
Population Profile
Population
• 2000
13,080
• 2005
13,817
• 2010
14,178
• 2015
14,170
• 2020 (Forecast)
14,950
• 2030 (projected)*
15,757
* Assumes the same percentage of growth of 5.4% over 10 years.
Conclusions:
• The population of Hutchinson grew steadily from 2000 to 2010 at an average rate of
8.4%.
• The population growth from 2010 to 2015 decreased due to a slowdown of the
housing market during the recession.
• Aging population increases will continue to increase, requiring consideration in any
future planning.
Page 4
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Guiding Principles
The following Guiding Principles were developed by the Core Planning Group as a way to
guide decision making. These Guiding Principles were presented to the City Council at a
workshop held on June 13, 2017:
1. Focus on Function & Operations:
➢ Anticipate the needs of the City for the next 20 years.
➢ The facility solutions should encourage efficiency, interaction and
collaboration.
➢ The facilities should strive to be safe for staff, but also be open and publically
welcoming.
➢ Provide secure parking to protect the City's investment in vehicles and
technology.
2. Sustainability:
➢ Plan for common sense sustainable approaches for buildings and operations.
➢ Solutions should support sustainable initiatives started with Minnesota
GreenStep Cities initiative.
3. Community Pride & Personnel Recruitment:
➢ The facility solutions should showcase the City's rich history and
commitment to the arts by providing space to display these achievements.
➢ The facility solutions should achieve the best functional layout for the
departments.
➢ The facility solutions should create a flexible, comfortable work environment
that staff take pride in.
Page 5
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Project Goals:
1. Inventory/ Evaluate Existing Facilities
2. Assess Future Space Needs
3. Recommendations for Proper Safety/ Security for Facilities, including City Council
Chambers
4. Develop Concepts/ Options for Future
5. Provide Recommendations for Long Term Maintenance Items to Preserve Facilities
Specific Goals and Objectives for Each Facilites
City Hall
1. Security for Council Chambers
2. Secure staff spaces
3. Consolidate service counters
4. More efficient use of office space
Fire
1. Separation of public and staff
2. Additional public space for events
3. Training space
4. Adequate parking
Police
1. Security for staff and public
2. Collocate all departments
3. Covered vehicle parking
4. Evidence processing improvements
Page 6
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
PROGRAM DEVELOPMENT
The following space program was developed based on the departmental surveys that
identified current and future utilization and current space deficiencies. Utilizing space
standards, the space program reflects staff growth and correcting noted deficiencies.
Space Standards
The following Space Standards based on job classification were discussed and deemed
acceptable by the Core Planning Team. While the workstations are smaller than those
currently in City facilities, the need for space has decreased as technology and digital file
storage has increased. Furthermore, the smaller stations are more efficient, provide a
comparable amount of workspace, and allow for more collaborative and interactive
functions that also create buffers between departments.
OFFICES
Executive Office
Director Office
Supervisor Office
WORK STATIONS
Regular Administrative
Technical/ Engineering
Flexible/ Intern/ Seasonal
MEETING ROOMS
Small Meeting Room
Medium Meeting Room
Large Meeting Room
Training Room
225 to 250 sq. ft.
150 to 180 sq. ft.
120 sq. ft.
7'x6' work station
8'x6' work station
6'x6' workstation
150 sq. ft. (3-4 people)
250 sq. ft. (5-8 people)
500 sq. ft. (10-15 people)
1,500 sq. ft. to 2,000 sq. ft. (50 to 90 people)
These space standards were used as the basis for the future space planning program in
City.
Page 7
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Program Summary
Utilizing information gathered through surveys and departmental interviews, the following
detailed space program was developed.
The net space requirement for each department was increased by a factor of 1.4 in to allow
for circulation, walls, and common space. The total building square footage was increased
by a factor of 1.2 to allow for exterior walls, public hallways, restrooms and mechanical
spaces.
FIRE DEPARTMENT
Page 8
Existing Program
Proposed Program
1.00 Administration
Waiting/ Lobby
190
S.F.
300
S.F.
Public Toilet
63
S.F.
Chief/ Assistant Chief Office
131
S.F.
400
S.F.
Lieutenant
131
S.F.
180
S.F.
Conference Room (1@ 300 SF)
300
S.F.
Men's Toilet
84
S.F.
incl.
S.F.
Women's Toilet
65
S.F.
incl
S.F.
Toilets/ Showers
330
S.F.
Training @ 50 People/Chairs
751
S.F.
1,000
S.F.
Training Office
110
S.F.
0
S.F.
Inspectors
170
S.F.
Battalion Chief Office
177
S.F.
177
S.F.
Subtotal Administration
1,318
S.F.
2,157
S.F.
Net to Gross Factor
x 1.3
x 1.4
Total GSF Departmental
Administration
1,713
S.F.
3,020
S.F.
2.00 Living Area
Kitchen
101
S.F.
200
S.F.
Storage
32
S.F.
118
S.F.
Men's Toilet
50
S.F.
Incl.
S.F.
Women's Toilet
90
S.F.
Incl.
S.F.
Laundry
200
S.F.
Dining
500
S.F.
Kitchen
200
S.F.
Day Room
500
S.F.
Shower/ Toilets
230
S.F.
Page 8
nwo,
Bunk Rooms (6 @ 110)
Fitness Area
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
660 S.F.
450 S.F.
Subtotal Living Area 273 S.F. 3,058 S.F.
Net to Gross Factor x 1.1 X 1.4
Total GSF Living Area
300
S.F.
4,281
S.F.
3.00 Apparatus Bay/ Support Space
Apparatus Bay (7 @ 1,072 ea)
6,431
S.F.
7,504
S.F.
Maintenance Bay/Wash
638
S.F.
0
S.F.
Control Room
72
S.F.
200
S.F.
Turn Out Gear (50 @ 10 sf)
500
S.F.
Gear Wash
200
S.F.
Mech.
83
S.F.
94
S.F.
Hose
184
S.F.
184
S.F.
Tools
180
S.F.
300
S.F.
Air
95
S.F.
250
S.F.
Chemical Stor.
63
S.F.
100
S.F.
Mezzanine
364
S.F.
364
S.F.
Upper Storage
1,030
S.F.
Subtotal Apparatus Bay
8,110
S.F.
10,726
S.F.
Net to Gross Factor
x 1.1
x 1.1
Total Apparatus Bay 8,921 S.F. 11,799 S.F.
4.00 EMS
Bunks (2@110) 220 S.F.
Apparatus Bay Day Room 600 S.F.
Subtotal EMS 0 820 S.F.
Net to Gross Factor x1.3
Total EMS 0 S.F. 1,066 S.F.
Page 9
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
POLICE DEPARTMENT Existing Program Proposed Program
1.00 Administration
Chief's Office 301 S.F. 250 S.F.
Administration/Reception 344 S.F. 344 S.F.
Meeting Room ((2@150sf) 137 S.F. 300 S.F.
Lieutenant's Office (2 @ 150sf) 129 S.F. 300 S.F.
Conference Room 188 S.F. 500 S.F.
Records 113 S.F. 120 S.F.
Dispatch 174 S.F. 300 S.F.
Toilet 27 S.F. 60 S.F.
Janitor 11 S.F. 60 S.F.
Lobby 203 S.F. 400 S.F.
Men's Toilet 90 S.F. 90 S.F.
Women's Toilet 73 S.F. 73 S.F.
Investigations Sergeant 150 S.F.
Storage 25 S.F. 25 S.F.
Soft Interview 310 S.F. 150 S.F.
Soft Interview 60 S.F. 150 S.F.
Subtotal Administration 2,185 S.F. 3,272 S.F.
Net to Gross Factor x 1.3 X 1.4
Total Administration 2,862 S.F. 4,581 S.F.
2.00 Prisoner Processing/Holding
Sally Port 52 S.F. 52 S.F.
Secure Rooms (3 @ 75 SF) 225 S.F. 225 S.F.
Interview (2 @ 60 sf) 120 S.F. 120 S.F.
Booking (2 @ 75 SF) 150 S.F. 150 S.F.
Subtotal Prisoner Processing/Holding 547 S.F. 547 S.F.
Net to Gross Factor x 1.3 x 1.3
Total Prisoner Processing/Holding
3.00 Fleet Services/Vehicles
Secure Garage (15 @ 350 sf/stalls)
Decontamination Area
Subtotal Fleet Services/Vehicles
Net to Gross Factor
Total Fleet Services/Vehicles
4.00 Staff Support
711 S.F
4,300 S.F
4,300 S.F
X 1.1
4,730 S.F
Page 10
711 S.F.
5,250 S.F.
100 S.F.
5,350 S.F.
X 1.1
5,885 S.F.
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Break Room
300
175
S.F.
300
S.F.
Emergency Operations Center
1,200
S.F.
1,500
S.F.
Storage
S.F.
61
S.F.
100
S.F.
Patrol/ Briefing
150
424
S.F.
700
S.F.
Record Storage
S.F.
265
S.F.
265
S.F.
Janitor
Net to Gross Factor
139
S.F.
139
S.F.
Mech.
Vehicle Processing Area
139
S.F.
139
S.F.
IT
4,254
88
S.F.
100
S.F.
Mech.
513
S.F.
513
S.F.
Subtotal Staff Support
3,004
S.F.
3,756
S.F.
Net to Gross Factor
x 1.3
x 1.4
Total Staff Support
3,905
S.F.
5,258
S.F.
5.00 Patrol
Men's Locker Room
300
S.F.
500
S.F.
Women's Locker Room
180
S.F.
200
S.F.
Patrol Sergeants
480
S.F.
500
S.F.
Conf. Room
61
S.F.
150
S.F.
Storage
61
S.F.
100
S.F.
Subtotal Patrol
1,082
S.F.
1,450
S.F.
Net to Gross Factor
x 1.3
Evidence Storage
x 1.4
1000
Total Patrol 1,407 S.F. 2,030 S.F.
6.00 Investigations and Evidence
Detectives (6@150)
2650
900
S.F.
Bullpen Area (6@64)
384
S.F.
Case Management Conference Room
500
S.F.
Interview Room (2@150)
300
S.F.
Storage
100
S.F.
Computer Forensics Storage
120
S.F.
Evidence Intake
150
S.F.
Evidence Processing
300
S.F.
Evidence Storage
1000
S.F.
Vehicle Processing Area
500
500
S.F.
Subtotal Investigations & Evidence
3,150
4,254
S.F.
Net to Gross Factor
x1.4
x 1.4
Total Investigations and Evidence
CITY CENTER
4,410
5,956 S.F.
Existing Program Proposed Program
1.00 Lobby
Page 11
nwo,
Vestibule
Reception/Lobby
Men's Toilet
Women's Toilet
Staff Conference
Multi -Use Conference
Conference (2@180sf)
Service Area - Utility Billing
Service Counter
2.00 Council Chambers
Council Chambers
Council Office
Audio/Visual Storage
Open Office
HR
3.00 Administration
Finance Director
City Attny.
Executive Assistant (2@120)
City Admin
Secure Storage - Finance
Storage
Payroll/Benefits
HRA Director
Production Copy
Open Office
Files
Page 12
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
125
S.F.
125
S.F.
1,365
S.F.
1,365
S.F.
125
S.F.
125
S.F.
125
S.F.
125
S.F.
305
S.F.
305
S.F.
352
S.F.
350
S.F.
207
S.F.
360
S.F.
100
S.F.
Incl.
S.F.
168
S.F.
300
S.F.
2,665
S.F.
3,055
S.F.
1,114
S.F.
1,114
S.F.
222
S.F.
222
S.F.
204
S.F.
204
S.F.
250
S.F.
250
S.F.
235
S.F.
235
S.F.
2,025
S.F.
2,025
S.F.
207
S.F.
180
S.F.
190
S.F.
190
S.F.
240
S.F.
235
S.F.
235
S.F.
102
S.F.
102
S.F.
128
S.F.
128
S.F.
129
S.F.
120
S.F.
120
S.F.
120
S.F.
305
S.F.
150
S.F.
822
S.F.
822
S.F.
70
S.F.
70
S.F.
2,308
S.F.
2,357
S.F.
nwo,
4.00 IT
IT
IT
IT Director
5.00 Planning/ Engineering/ Zoning
Engineering Director
Planning Building/ Zoning Manager
Building Inspector (2 @ 42 sf)
EDA
Environmental
Fac. Manager
Service Counter
Open Office
Record Storage
Record Storage
Cable Commission
Receiving/Elec.
Engineering Storage
Building Official
Files
Plotter in Print Room
6.00 DMV
MN Manager
Storage
Motor Vehicle Open cubicle
EDA
Janitor
Conference Room
Page 13
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
207
S.F.
120
S.F.
147
S.F.
120
S.F.
188
S.F.
180
S.F.
542
S.F.
420
S.F.
235
S.F.
180
S.F.
215
S.F.
180
S.F.
169
S.F.
100
S.F.
169
S.F.
0
S.F.
140
S.F.
180
S.F.
140
S.F.
150
S.F.
85
S.F.
85
S.F.
410
S.F.
410
S.F.
333
S.F.
333
S.F.
631
S.F.
631
S.F.
1300
S.F.
1300
S.F.
400
S.F.
400
S.F.
85
S.F.
85
S.F.
150
S.F.
70
S.F.
70
S.F.
125
S.F.
200
S.F.
4,507
S. F.
4,454
S. F.
170
S.F.
120
S.F.
132
S.F.
150
S.F.
621
S.F.
800
S.F.
115
S.F.
0
S.F.
15
S.F.
15
S.F.
0
S.F.
250
S.F.
1,053
S. F.
1,335
S. F.
nwo,
7.00 Staff Support
Men's Toilet
Women's Toilet
Breakroom
Janitor
Mech.
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
145
S.F.
145
S.F.
145
S.F.
145
S.F.
273
S.F.
350
S.F.
10
S.F.
60
S.F.
625
S.F.
625
S.F.
1,198
S. F.
1,325
S. F.
Subtotal City Center 14,298 S.F. 13,791 S.F.
Net to Gross Factor x1.2 x 1.4
Total Staff Support/Training 17,158 S.F. 19,307 S.F.
FACILITY PROGRAM SUMMARIES
Total GSF Fire Department
10,935
S.F.
19,100
Existing Space
Proposed Program
Fire Department
x 1.18
x 1.2
1.00
Total GSF Administration
1,713 S.F.
3,020 S.F.
2.00
Total GSF Living Area
300 S.F.
4,281 S.F.
3.00
Total GSF Apparatus Bay
8,921 S.F.
11,799 S.F.
4.00
Total GSF EMS
0 S.F.
0 S.F.
Page 14
Total GSF Fire Department
10,935
S.F.
19,100
S.F.
Building Net to Gross Factor
x 1.18
x 1.2
Total Gross SF Fire Department
14,520
S.F.
22,920
S.F.
Police Department
1.00
Total GSF Administration
2,862
S.F.
4,581
S.F.
2.00
Total GSF Processing/Holding
711
S.F.
711
S.F.
3.00
Total GSF Fleet ServicesNehicles
4,730
S.F.
5,885
S.F.
4.00
Total GSF Staff Support
3,905
S.F.
5,258
S.F.
5.00
Total GSF Patrol
1,407
S.F.
2,030
S.F.
6.00
Total GSF Inv. and Evidence
0
S.F.
5,956
S.F.
Total police Department
13,615
S.F.
24,421
S.F.
Building Net to Gross Factor
x 1.3
x 1.2
Total Gross SF Police Department
17,972
S.F
29,305
S.F.
Page 14
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
City Center
1.00
Total GSF Lobby Area
2,665
S.F.
3,055
S.F.
2.00
Total GSF Council Chambers
2,025
S.F.
2,025
S.F.
3.00
Total GSF Administration
2,308
S.F.
2,357
S.F.
4.00
Total GSF IT
542
S.F.
420
S.F.
5.00
Total GSF Plan/ Zone/ Engineering
4,507
S.F.
4,454
S.F.
6.00
Total GSF DMV
1,053
S.F.
1,335
S.F.
7.00
Total GSF Staff Support
1,198
S.F.
1,325
S.F.
Total City Center
14,298
S.F.
14,971
S.F.
S.F.
Building Net to Gross Factor
x 1.2
X 1.2
Total Gross SF City Center
19,759
S.F.
17,965
S.F.
Page 15
nwo,
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
RECOMMENDATIONS
Through discussions with the Core Planning Group and City Council, recommendations
were developed to meet the needs of the City for the next 20 years. The group considered
the following when determining need:
• Population Growth
• Staffing Projections
• Workplace Trends
• Technology
• Service Delivery Model
• Expandability of Sites
Options Discussion
The Core Planning Group evaluated various options, including reuse of existing facilities,
new facility construction, location within the community and the potential of a combined
public safety facility. The group determined and recommends that keeping core services
(police, fire and city facilities) located in downtown Hutchinson was the best long term
solution for delivering services for the community.
As stated previously, the Core Planning Group agreed that the solution that best fit the
long-range needs for the city and fit the Guiding Principles includes:
1. Construct a new Police Facility on a site located near the downtown business
community.
The existing site for the Fire Station is currently an ideal location for response given
its central location and proximity to volunteers responding to the facility. Long-
term, as call volumes increase, the City will need to explore options for a satellite
station located in the southwest portion of the city on a site yet to be determined.
The Core Planning Group is recommending expansion of the existing Fire Station at
the current site by purchasing additional properties around the current facility for
this expansion. In the short-term, and prior to any expansion, it is also
recommended to purchase available property near the fire station for expansion of
the parking area for responders.
Page 16
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Alternatively, design the new Police Facility to allow for expansion for fire
operations thereby creating a Public Safety Facility that would include both Police
Operations and Fire Operations.
Renovate the existing City Center to improve the customer experience by
centralizing service counters, expanding the motor vehicle waiting area and
modernizing the staff office areas to improve efficiency.
Core Planning Group Recommendation:
Priority 1 — Construct a New Police Facility located in downtown Hutchinson
PROGRAM SUMMARY
-.SIAO M
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M
Note: At the time of this report, the following sites were studied for possible location of a
new police facility. Other sites may be considered at the by the City through further
development of the solution
Page 17
City of Hutchinson
Master Facilities Plan
ap, Project No.: 162257
December 18, 2017
New Police Facility - Site Option (Econofoods Site)
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New Police Facility — Site Option (Near Existing Fire Station)
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
Page 19
nwo,
Priority 2 - Expand Current Fire Station at Existing Site
PROGRAM SUMMARY
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Page 20
MAIS
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
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Priority 3 — Renovate City Center
PROGRAM SUMMARY
Page 22
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
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City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
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Budget Recommendations
WN" }
City of Hutchinson
Master Facilities Plan
Project No.: 162257
December 18, 2017
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Page 24
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Consideration of Charter Commission Amendments
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Matt Jaunich/Marc Sebora
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Charter Commission met on November 30, 2017, and January 31, 2018, to review and discuss
proposed changes to the City Charter. The changes reviewed pertained to the following sections:
Section 2.09 — Vacancies In The Council.
Section 4.02 — Special Elections.
Section 5.06 — Initiative..
Section 5.09 — Recall Election
On February 22, 2018, the Charter Commission formally submitted a recommendation to the City recommending that
the above-mentioned sections be amended by ordinance. The proposed ordinance encapsulates the specific
changes as proposed by the Charter Commission.
Minnesota Statute Section 410.12, Subd. 7 allows for Charter amendments to be enacted by ordinance following a
public hearing. These amendments may be considered for adoption by a unanimous vote of the Council via
ordinance. If approved, the public hearing and second reading and adoption of the ordinance with the amendments
would be set for March 13, 2018. Should the Council approve the ordinance, the amendments will take effect 90 days
from the date of the adoption of the ordinance. During that 90 day period, citizens can circulate a petition and file with
the City a petition with verified signatures of registered voters requesting that any of the proposed changes above be
voted on at a referendum.
This ordinance must be approved unanimously in order to take effect.
BOARD ACTION REQUESTED:
Accept recommendations of Charter Commission for City Charter amendments and set public hearing and second
reading and adoption of Ordinance No. 18-781 for March 14, 2018.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CHARTER COMMISSION
February 22, 2018
Hutchinson City Council
1 l 1 Hassan St. SE
Hutchinson, MN 55350
Re: Charter Commission Recommendation
Dear City Counci l:
The Hutchinson Charter Commission met on January 31, 2418, to review and discuss proposed
changes to the City Charter. The changes reviewed pertained to the following sections:
Section 2.09
— Vacancies In The Council.
Section 4.02
— Special Elections.
Section 5.06
— Initiative..
Section 5,09
— Recall Election.
These revisions were considered because in its 2417 session, the Minnesota Legislature amended
the State special election laws and limited special elections to the following dates:
• The second Tuesday in February.
■ The second Tuesday in April.
• The second Tuesday in May.
• The second Tuesday in August.
■ The first 'Tuesday after the first Monday in November.
• On another date if the special election is held in response to an emergency or disaster.
"Emergency" means an unforeseen combination of circumstances that calls for
immediate action to prevent a disaster from developing or occurring. "Disaster" means a
situation that creates an actual or imminent serious threat to the health and safety of
persons or a situation that has resulted or is likely to result in catastrophic loss to property
or the environment.
A home rule charter city must not designate additional dates in its charter.
In order to bring the Charter into compliance with the amended State special election laws, the
Charter Commission voted to recommend amendment, by way of ordinance, of the sections as
follows:
1.) Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be
deemed to exist in case of expiration of the term of any elective officer without an elected
successor, the failure of any elective officer to qualify on or before the date of the second
regular meeting of the new council, or by reason of the death, resignation, removal from
office, removal from the city, continuous absence from the city of more than three
months, conviction of a felony of any such elective officer whether before or after such
qualification, or by reason of the failure of any elective officer without good cause to
perform any of the duties of membership in the council for a period of three months. In
each such case the council shall by resolution declare such vacancy to exist and shall
forthwith appoint an eligible person to till the same. In the case of a tie vote in the
council, the mayor shall make the appointment. In the event the unexpired term of the
vacant seat is one year or less, such appointee shall complete the unexpired term. In the
event the unexpired term of the vacant seat exceeds one year, a special election shall be
held on the earliest date permitted under Minnesota law fit OF before the ae*t
regular munteipal to fill the remainder of the vacancy. The city administrator
shall give published notice of such special election in the official newspaper of general
circulation, at least 30 days prior to said special election.
2.) Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the city
administrator shall give at least two weeks" published notice of a special election. The
procedure at such election shall conform as nearly as possible to that prescribed for other
city elections, including a primary municipal election if an elective office is to be filled at
the special election. Special elections shall be held on those dates Permitted b
Minnesota law.
3.) Section 5.06. INITIATIVE. Any ordinance, except an ordinance relating to the budget
or capital program, the appropriation of money, the levy of taxes, or the salaries of city
officers or employees, may be proposed by a petition which shall state at the head of each
page or attached thereto the exact text of the proposed ordinance. If the council passes the
proposed ordinance with amendments and a 415 majority of the sponsoring committee do
not disapprove the amended form by a statement filed with the city administrator within 10
days of its passage by the council, the ordinance need not be submitted to the voters. If the
council fails to enact the ordinance in acceptable form within bd days after the final
determination of sufficiency and regularity of the petition, the ordinance shall be placed on
the ballot at the next election occurring in the city. If no election is to occur within 120
days after the tiling of the petition, the council shall call a special election on the ordinance
to be held on the earliest date permitted under Minnesota law %ithin sueh period. If
a majority of those voting on the ordinance vote in its favor, it shall become effective 30
days after adoption unless the ordinance specifies a later effective date.
5.) Section 5.09. RECALL ELECTION. If the petition or amended petition is found
sufficient and regular, the city administrator shall officially notify the person sought to be
recalled of the sufficiency and regularity of the petition and of the pending action. The
council shall at its next meeting, by resolution, provide for the holding of a special recall
election on the earliest date Vermitted under Minnesota law not less than 30 nor in
than 45 days affer sueh fneeting, but if any other eleetion is to oecur withia 60 days
after such a.
s
recall ale -ell' n at that tim-
a �a�Ma1 �..y�. .
On behalf of the Charter Commission, please accept the recommendations as described above
and consider adopting them by ordinance.
Sincerel ,
Don Walser
Charter Commission Chair
Ordinance No. 18-781
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 2.09, 4.02, 5.06 AND 5.09 OF
HUTCHINSON CITY CHARTER
The City Council hereby ordains:
WHEREAS, the Hutchinson Charter Commission met on November 30, 2017, and
January 31, 2018, to review sections of the City Charter for updating or amending pursuant to
Minnesota law changes related to special elections; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Sections 2.09, 4.02, 5.06 and 5.09 in order to bring the Charter into compliance with the
amended State special election laws; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
1. The Hutchinson City Charter be amended as follows:
Section 2.09. VACANCIES IN THE COUNCIL. A vacancy in the council shall be
deemed to exist in case of expiration of the term of any elective officer without an elected
successor, the failure of any elective officer to qualify on or before the date of the second
regular meeting of the new council, or by reason of the death, resignation, removal from
office, removal from the city, continuous absence from the city of more than three
months, conviction of a felony of any such elective officer whether before or after such
qualification, or by reason of the failure of any elective officer without good cause to
perform any of the duties of membership in the council for a period of three months. In
each such case the council shall by resolution declare such vacancy to exist and shall
forthwith appoint an eligible person to fill the same. In the case of a tie vote in the
council, the mayor shall make the appointment. In the event the unexpired term of the
vacant seat is one year or less, such appointee shall complete the unexpired term. In the
event the unexpired term of the vacant seat exceeds one year, a special election shall be
held on the earliest date permitted under Minnesota law tit or before the ~w*
to fill the remainder of the vacancy. The city administrator
shall give published notice of such special election in the official newspaper of general
circulation, at least 30 days prior to said special election.
Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the city
administrator shall give at least two weeks' published notice of a special election. The
procedure at such election shall conform as nearly as possible to that prescribed for other
city elections, including a primary municipal election if an elective office is to be filled at
the special election. Special elections shall be held on those dates permitted by
Minnesota law.
Section 5.06. INITIATIVE. Any ordinance, except an ordinance relating to the budget
or capital program, the appropriation of money, the levy of taxes, or the salaries of city
officers or employees, may be proposed by a petition which shall state at the head of each
page or attached thereto the exact text of the proposed ordinance. If the council passes
the proposed ordinance with amendments and a 4/5 majority of the sponsoring committee
do not disapprove the amended form by a statement filed with the city administrator
within 10 days of its passage by the council, the ordinance need not be submitted to the
voters. If the council fails to enact the ordinance in acceptable form within 60 days after
the final determination of sufficiency and regularity of the petition, the ordinance shall be
placed on the ballot at the next election occurring in the city. If no election is to occur
within 120 days after the filing of the petition, the council shall call a special election on
the ordinance to be held on the earliest date permitted under Minnesota law within
sueh period. If a majority of those voting on the ordinance vote in its favor, it shall
become effective 30 days after adoption unless the ordinance specifies a later effective
date.
Section 5.09. RECALL ELECTION. If the petition or amended petition is found
sufficient and regular, the city administrator shall officially notify the person sought to be
recalled of the sufficiency and regularity of the petition and of the pending action. The
council shall at its next meeting, by resolution, provide for the holding of a special recall
election on the earliest date permitted under Minnesota law not less than 30 nor- "'�--�
than 45 days after- sueh meeting, but if any other- eleetion is to oeetir- within 60 dw�s
after- sueh meeting, the eouneil may in its diser-etion provide for- the holding of
r-eeall ,.leetio fit that tinw.
2. Changes to the City Charter will take effect 90 days from adoption of this ordinance.
Adopted by the City Council this day of 52018.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Approve/Deny Hiring a Grant Writer for the Graffiti Preservation Project
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On Tuesday, January 16, Council Member Christensen and Lofdahl, along with Administrator Jaunich, Dan Jochum,
and JJ Verhey, attended a meeting with representatives of Historic Hutchinson, the McLeod County Rail Authority,
and the McLeod County Historical Society to discuss the next "phase" of the graffiti preservation project at the Historic
Depot.
A second meeting was held on February 13 in which Council Member Christensen and Lofdahl, along with
Administrator Jaunich and EDA Director Seppelt attended. The second meeting also included members of Historic
Hutchinson and the McLeod County Rail Authority. The group discussed and agreed to apply for a grant to bring
someone in to do a condition/risk assessment report on the Graffiti at the Depot. The group agreed to hire a grant
writer and split the costs between Historic Hutch, the City, and the Rail Authority. The estimated cost of the grant
writer is $1,500 to $2,000. The grant would be the Cooperative Grant/Historical & Cultural Heritage Grant which has a
deadline of April 13, 2018.
The group is looking to hire Bayley Schluter and her proposal ($1,500) is attached. If approved, I would recommend
that it is done contingent of Historic Hutchinson and the Rail Authority being partners in the project.
BOARD ACTION REQUESTED:
Approve/Deny Entering into an Agreement for a Grant Writer at a cost of $1,500 to be split between the City, Historic
Hutchinson, and the Rail Authority
Fiscal Impact: $ 500.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Bayley Schluter
Grant Writer
Subject:
Quote
Address:
1025 Texas Ave, Apt E7
Phone:
651-274-1671
Email:
schluterbay@gmail.com
City: State:
Hutchinson MN
Zip Code:
55350
Client Name(s) Quote Date Quote Good For
Minnesota Regional Rail Authority 02-20-2018 60 Days
City of Hutchinson, Minnesota
Historic Hutchinson, MN
Description Hrs Rate/Price Subtotal
Advance Payment (20% of Total) $330 $330
Write Application for Minnesota Historical 25 $30/hour $750
and Cultural Heritage Grant to hire a Preservation
Consultant to write an Assessment for the Depot
Graffiti (To Be Paid When Grant Application is Approved)
Write an RFP for an Preservation Consultant to 7 $30/hour $210
submit with the Grant application
(To Be Paid When Grant Application is Approved)
Write and Submit the Final Report upon Project's 7 $30/hour $210
Completion (To Be Paid When Final Report is
Approved)
Total $1500'
QUOTE TOTAL $1500'
-DO .18
Granttiter Date
Bayley Schluter
Grant Writer
Subject:
Invoice 1
Address:
1025 Texas Ave, Apt E7
Phone:
651-274-1671
Email:
schluterbay@gmail.com
City: State:
Hutchinson MN
Zip Code:
55350
Client Name(s) Invoice Date Please Pav Due Date
Minnesota Regional Rail Authority
City of Hutchinson, Minnesota
Historic Hutchinson, MN
02-20-2018 $330 03-27-2018
Description Hrs Rate/Price Subtotal
Advanced Payment (20% of Total Quote) for $330 $330
Writing a Minnesota Historical and Cultural
Grant Application on behalf of the above
named organizations
Total $330
Invoice Total $330
DUE DATE 3-27-18
Grantriter Date
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Calling a Special Meeting to Conduct a Strategic Planning Session
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As we have talked about in the past, there was a desire to conduct a Strategic Planning Session as a City Council.
I've been working on getting that established and the City Council will be working with Richard Fursman of HueLife
(www.hue.life). In conversations I've had with Richard, here are the list of outcomes we are hoping to achieve during
this session/retreat:
• Vision for the Next 3-5 years
• Prioritization of projects
• Plan for Implementation
• Schedule and team assignments
• Success indicators
I'll have more information for you on this event within the next week. But to properly prepare, we should officially
schedule this event as a special meeting of the City Council. It will be a two-day event taking place on Friday and
Saturday, March 16 & 17 at the City Center. The Friday session will be from 3 p.m. to 8 p.m. and the Saturday
session will be from 9 a.m. to 3 p.m.
BOARD ACTION REQUESTED:
Approval of calling a special meeting to conduct a Strategic Planning Session from 3 p.m. to 8 p.m. on Friday, March
16 and from 9 a.m. to 3 p.m. on Saturday, March 17 at City Center
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Snow Removal -ice Control
by the numbers
OCTOBER-NOVEMBER 2017 2016 2015 2014 2013
Days with operations 2 1 11 13 2
Actual snowfall (inches) 2.8 3.7 2.0 5.2 2.0
Average snowfall (inches) 6.5 6.5 6.5 6.5 6.5
Days with below 00 temps
- - - 5 -
Actual average high temp
42 51 48 32 41
Actual average low temp
24 33 32 15 21
Average high temp
41 41 41 41 41
Average low temp
23 23 23 23 23
City employees utilized 3F- 13
5 18 7
Contractors utilized - -
- 5
Total personnel hours 11.0 80.8
9.5 451.0 38.0
City equipment units used
3 15 5
23 9
Contractor equipment units used
- - -
5 -
Total equipment hours
11.0 80.8 9.5
454.5 38.0
Gallons of fuel used
8.0 244.0 6.0
1,412.6 167.0
Salt brine used (gallons) - 380.0 - 3,075.9 -
Sand -Salt used (tons) 42.0 T 15.2 33.5 272.2 12.0
De-icing salt used (tons) 11.7 1 9.3 4.8 13.1 -
Snow Removal -Ice Control
by the numbers
DECEMBER 2017 2016 2015 2014 2013
Days with operations 10 17 11 10 22
4ctual snowfall (inches) 2.8 8.0 7.6 6.7 13.8
Overage snowfall (inches) 9.1 9.1 9.1 9.1 9.1
Days with below 00 temps
7
7
2
4
16
Actual average high temp
26
26
33
29
18
Actual average low temp
11
11
22
17
1
Average high temp
26
26
26
26
26
Average low temp
8
g
g
g
g
-ity employees utilized
19 17
18
16
21
Zontractors utilized
9
7
6
g
Total personnel hours
454.0 676.0
618.3
262.0
1,101.3
City equipment units used
22 24
26
22 25
Contractor equipment units used
- 9
7
6 6
Total equipment hours
454.0 687.5
623.3
266.0 1,112.3
Gallons of fuel used
1,629.0 1,766.1
1,626.7
778.0 3,101.0
Salt brine used (gallons)
3,445.0
2,265.0 1
1,505.0
1,305.0
3,295.0
Sand -Salt used (tons)
388.0
263.6
177.7
224.1
466.5
De-icing salt used (tons)
44.9
47.3 1
40.9
23.3
3.0
Snow Removal -Ice Control
by the numbers
JANUARY 2018 2017 2016 2015 2014
Days with operations 10 14 17 9 25
Actual snowfall (inches) 7.1 4.9 1.9 3.8 14.1
Average snowfall (inches) 8.5 8.5 8.5 8.5 8.5
Days with below 00 temps
12
10
9
8
20
Actual average high temp
25
26
23
26
18
Actual average low temp
7
13
8
11
(4)
Average high temp
23
23
23
23
23
Average low temp
3
3
3
3
3
City employees utilized
19
18
17
16 18
Contractors utilized
-
8
3
- 7
Total personnel hours
I 487.5
561.8
269.3
281.3 1,115.0
City equipment units used
25 23
20
21 25
Contractor equipment units used
- 8
3
- 8
Total equipment hours
487.5 568.8
269.3
281.3 1,140.0
Gallons of fuel used
1,558.6 1,482.6
868.7
943.0 3,283.2
Salt brine used (gallons)
2,915.0
3,610.0
2,000.0
2,420.0
1,930.0
Sand -Salt used (tons)
281.6
343.5
184.5
272.3
439.1
De-icing salt used (tons)
31.4
51.9
30.6
23.1
6.6
11/01/17
38
28
Personnel
11/02/17
Equip
29
Sand /
De-ice
26
0.12 2.20
11/04/17
42
331
0.02 -
Operators
hours
Equip
hours
Fuel
Salt brine
Salt
salt
High
Low
Precip
Snow
Date
Description
(ea)
(hrs)
(ea)
(hrs)
(gal)
(gal)
(ton)
(ton)
temp (F)
temp (F)
(in.)
(in.)
11/01/17
38
28
11/02/17
40
29
11/03/17 Sanding
1 2.00 1 2.00 8.00 3.00 3.00 33
26
0.12 2.20
11/04/17
42
331
0.02 -
11/05/17
42
25
0.12
11/06/17
301
19
-
11/07/17
34
27
11/08/17
41
25
11/09/17
28
11
11/10/17
T 261
10
0.10 0.60
11/11/17 Sanding
3 9.00 3 9.00 39.00 8.70 451
23
-
11/12/17
381
24
11/13/17
481
25
11/14/17
46
40
0.03
11/15/17
45
24
11/16/17
33
25
11/17/17
45
33
11/18/17
34J
19
11/19/17
471
14
11/20/17
50
26
11/21/17
36
18
11/22/17
321
9
11/23/17
481
20
11/24/17
611
36
11/25/17
41
22
11/26/17
51
22
11/27/17
62
28
11/28/17
51
24
11/29/17
46
19
11/30/17
471
251
Month: 0 days below zero; Season: 0 days below zero
NOVEMBER 11.00 11.00 8.00 - 42.00 11.70 42 24 0.39 2.80
Days with operations: 2 41 23 Avg temp
Average Oct -Nov snowfall = 6.50
SEASON TO -DATE (OCT-NOV) 11.00 11.00 8.00 - 42.00 11.70
12/01/17
Personnel
Equip
Sand /
De-ice
47
24 -
12/02/17
Operators
hours
Equip
hours
Fuel
Salt brine
Salt
salt
High
Low
Precip
Snow
Date
Description
(ea)
(hrs)
(ea)
(hrs)
(gal)
(gal)
(ton)
(ton)
temp (F)
temp (F)
(in.)
(in.)
12/01/17
47
24 -
12/02/17
50
22 -
12/03/17
49
26 -
-
12/04/17
53
23 0.03
2.00
12/05/17
Plow
15
96.25
15
96.25
367.65
490.00
59.10
7.25
23
14 -
-
12/06/17
Cleanup & sand
12
59.50
16
59.50
214.80
510.00
45.54
4.10
201
15 -
0.10
12/07/17
Cleanup
6
28.50
6
28.50
132.26
265.00
55.65
9.60
23
5 -
12/08/17
Cleanup
4
9.50
4
9.50
49.00
50.00
19.50
3.65
32
18 -
-
12/09/17
26
20 -
12/10/17
33
24 -
-
12/11/17
37
12 -
-
12/12/17
311
8 -
-
12/13/17
Sand
6
13.00
6
13.00
44.78
390.00
34.40
-
371
15 -
12/14/17
26
8 -
-
12/15/17
Sand
5
10.50
5
10.50
77.00
300.00
26.80
5.60
31
24 -
-
12/16/17
32
26 -
-
12/17/17
29
21 -
-
12/18/17
1
1
45
26 -
-
12/19/17
37
21 -
-
12/20/17
26
19 -
-
12/21/17
24
19 -
-
12/22/171
30
10 -
-
12/23/17
261
8 -
-
12/24/17
23
0 -
0.20
12/25/17
4
-7 -
-
12/26/17
2
-10 -
-
12/27/17
Cleanup
1
6.00
1
6.00
16.00
-
-
-
9
-12 -
-
12/28/17
Plow
12
86.25
13
86.25
213.30
710.00
91.35
11.30
13
-3 -
-
12/29/17
Plow, cleanup
13
76.50
17
76.50
255.00
280.00
(1.65)
-
3
-7 0.05
0.50
12/30/17
Plow
16
68.00
16
1
68.00
259.19
450.001
57.401
3.35
-6
-16 -
-
12/31/17
1
1
1
-7
-20
Month: 7 days below zero; Season: 7 days below zero
DECEMBER 17 454.00 31 454.00 1,628.98 3,445.00 388.09 44.85 26 11 0.08 2.80
Days with operations: 10 26 8 Avg temp
Average month snowfall = 9.10
SEASON TO -DATE IOCT-DEC} 465.00 465.00 1,636.98 3,445.00 430.09 56.55 0.47 5.60
Average snowfall 17.3
01/01/17
Personnel
Equip
Sand /
De-ice
-17
01/02/17 Cleanup
5
19.50
Operators
hours
Equip
hours
Fuel
Salt brine
Salt
salt
High
Low:PErecipSnowDate
01/03/17
Description
(ea)
(hrs)
(ea)
(hrs)
(gal)
(gal)
(ton)
(ton)
temp (F)
temp (F)
01/01/17
-2
-17
01/02/17 Cleanup
5
19.50
7
19.50
58.00
25.00
-
16
-13
01/03/17
7
-6
-
01104/17
5
-1
0.20
01/05/17
5
-12
01/06/17
14
-16
-
0.10
01/07/17
33
14
-
01/08/17
37
21
01/09/17
44
28
01/10/17
39
22
0.10
01/11/17 Sand
7
39.25
6
39.25
58.00
430.00
46.00
5.65
22
-7
-
-
01/12/17 Plow
17 1
63.50
18
63.50
228.50
480.00
(13.25)
-
6
-12
-
-
01/13/17
6
-14
-
-
01/14/17
21
-5
0.05
2.00
01/15/17 Plow
15
76.00
16
76.00
258.64
500.00
52.20
3.40
6
-5
-
-
01/16/17 Cleanup
13
64.25
18
64.25
208.80
260.00
31.90
2.70
5
-9
-
-
01/17/17
30
0
-
01/18/17
431
19
-
-
01/19/17
47
28
-
-
01/20/17
43
25
-
01/21/17
37
33
-
0.30
01/22/17 Sand
6
16.00
6
16.00
30.00
310.00
88.50
14.15
34
26
0.25
4.00
01/23/17 Plow
18
91.25
19
91.25
371.10
480.00
30.55
31
16
-
-
01/24/17 Cleanup
5
21.50
7
21.50
43.80
-
1.85
-
271
14
-
01/25/17
30
26
-
-
01/26/17 Cleanup
2
4.00
2
4.00
20.00
-
-
-
45
28
-
01/27/17
32
19
-
01/28/17
19
8
-
01/29/17
19
2
-
01/30/17
311
2
-
01/31/17 Plow
18
92.25
20
92.25
281.75
430.00
43.801
5.50
331
5
0.03
0.50
Month: 12 days below zero; Season: 19 days below zero
JANUARY 19 487.50 25 487.50 1,558.59 2,915.00 28L55 3L40 25 7 0.43 7.10
23 3 Avg temp
Averoge month snawfaN 8.50
SWON TO -DATE (OCT -JAN) 952.50 952.50 3195.57 6,360.00 711.64 87.95 0.90 12.70
1
1
2
2
4
5
3
6
4
7
8
5
9
11
12
13
Employee Department Primary role Nov. 2017 Dec. 2017 Jan. 2018 Feb. 2018 Mar. 2018 Apr. 2018 Total
Burmeister, Jerome
PW - Operations
Route SW1
28.00
30.00
58.00
Carter, Randy
PRCE
Schools, PRCE, trails
26.00
28.50
54.50
Carter, Ron
PRCE
Schools, PRCE, trails
27.00
29.50
56.50
Dehn, Pete
PW - Operations
Route 5W2
42.50
41.50
84.00
Fenske, Bruce
PW - Operations
Route SE1
3.00 30.00
29.50
62.50
Franek, Cory
PW - Wastewater
Downtown, Snow removal
14.50
18.00
32.50
Hutton, Chris
PRCE
Downtown, Schools, PRCE
21.50
30.25
51.75
Inselmann, Eric
PW - Operations
Downtown, Snow removal
25.50
23.25
48.75
Keller, Matthew
PW - Wastewater
Downtown E
8.50
16.50
25.00
Magnusson, Brian
PRCE
Alleys, Schools, trails
9.00
16.00
25.00
Moore, Eric
PW - Wastewater
Backup operator
1.00
1.00
Muchow, Chad
PW - Engineering
Backup operator
4.00
Navratil, Jim
PW - Water
Downtown W
4.25
12.75
17.00
Olson, John
PW - Operations
Airport
28.00
19.00
47.00
Schelitzche, Jay
PRCE
Schools, PRCE, trails
20.00
26.00
46.00
Schuette, Donovan
PW - Operations
Airport, Downtown
23.00
27.50
50.50
Thompson, DeNeil
PW - Operations
Route NW1
5.00 41.50
38.50
85.00
Thompson, Mitchell
PW - Operations
Route NE1
47.25
40.50
Trnka, James
PW - Operations
Cul-de-sac, dead ends
3.00 46.50
37.75
87.25
Wichterman, Ken
PW - Operations
Downtown route
10.00
18.50
28.50
Contractor
Hansen Gravel
Bulldozer
Snow storage sites _
Hansen Gravel
Dump truck 206
Snow removal _
Hansen Gravel
Dump truck 207
Snow removal _
Hansen Gravel
Dump truck 208
Snow removal _
Hansen Gravel
Dump truck 212
Snow removal _
Hanson - Vasek
Dump truck
Snow removal
Jeff Kosek
Large dump truck
Snow removal _
Juul
Dump truck 444
Snow removal _
Juul
Dump truck 666
Snow removal _
TOTAL PERSONNEL HOURS 11-11.00L454.00 487.50 ��� 860.75
EQUIP k YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2017 Dec. 2017 Jan. 2018
I ivhr Trurka
HOURS
Feb. 2018
Mar. 2018 Apr. 2018 Total
L PARK-221-TKl
LTK
2009 Ford
Pickup, 1/2 ton 4x4
Snowplow
26.00 14.00
40.00
2 PARK-664-TKl
LTK
I 2016 Ford
Pickup, 1 ton 4x4
Snowplow
14,50
14.50
3 STRT-156-TK1
LTK
1999 Ford
Truck, 1 ton 4x4 w/ dump box
Snowplow
Truck, S/A w/ dump box
_
4 STRT-170-TKI
LTK
2008 Ford
Pickup, 1ton 4x4
Snowplow
9.00
9.00
5 STRT-660-TK1
LTK
2004 Ford
Pickup, 1ton 4x4
Snowplow
4.00
4.00
' 'Cnniunln�.�triir Er
1 STRT-115-HTK
HTK
1996 Ford
Truck, S/A w/ dump box
Snowplow, winy, sander
5.00 10.00
3.50
18.50
2 STRT-441-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
37.00
31.75
68.75
3 STRT-522-HTK
HTK
2003 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
3.00 42.75
35.00
80.75
4 STRT-613-HTK
HTK
1999 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
3.00 27.50
30.50
61.00
6 STRT-781-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
13.00
27.50 1
4050
7 STRT-812-HTK
HTK
2014 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
31.50
24.50
56.00
8 STRT-894-HTK
HTK
2007 Freightliner
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
28.50
2650
55.00
5 STRT-923-HTK
HTK
2017 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
34.00
27.50
61.50
Skid st ear Land Pri M Pa I
1 CEMT-412-SKD
SKD I
2011 Bobcat
Toolcat
ISnowplow, blower
1 4.50
9.50
14.00
2 PARK -032- KID
SKID
2006 Bobcat
Skid steer, 5250
ISnowplow, blower
1 20.00 1
26.00 1
46.00
1 PARK-032-SKD
SKID
2006 Bobcat
Toolcat
Snowplow, blower
9.00
8.00
17.00
4 PARK-211-SKD
SKID2009
Bobcat
Skid steer, 5250
Snowplow, blower
21.50
3025
5175
4 STRT-592-SKD
SKID
2017 Bobcat
Skid steer, A770
ISnowplow
13.00
27.50 1
4050
Yrarrnrc 46 as 1
1 AIRP-055-TRC
TRC
2012 1 New Holland
Tractor, TV6070
HLA snow wing, snow blower
26.00
1900
45.00
3 STRT-390-H EQ
TRC
2006 Trackless
Tractor, MTS
Snow blower, plow
Hansen Gravel 208
none
_
4 STWT-013-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
7.00
18.25
25.25
5 STWT-014-TRC
TRC
2016 John Deere
ITractor, 6125R
HLA snow wing
12.75
1650
29.25
6 5TWT-184-TRC
TRC
2016 John Deere
ITractor, 6125R
HLA snow wing
27.00
28.50
55.50
Wn I oaders 6 ea.
HTK 1 1999 Sterling Truck, T/A w/ dump box
none 8.00 6.50 14 50
4 STRT-447-LDR LDR 2001 Case
Wheel loader, 621C
Snowplow, wing 13.50 17.50 31.00
5 STRT-750-LDR ILDR I 2003 Case
lWheel loader, 621D
ISnowplow, win 26.00 26.75 52.75
6 STRT-969-LDR ILDR I 2003 Case
Wheel loader, 621D
ISnowplow, win 2400 29.00 53.00
Hea Coui Rment I 1 a.S
1 STRT-116-HEQ I HiQ I 2015 Fair Mfg ISnow blower lWheel loader mounted
Snnw Fl -1- Tr-,,
1 STRT-218-HTK
HTK 1 1999 Sterling Truck, T/A w/ dump box
none 8.00 6.50 14 50
2 STRT-972-HTK
HTK 1 1997 Mack Truck, T/A w/ dump box
none 4.50 3.50 8.00
Contractors
I I Hansen Gravel 206
none
Contractors
I I Hansen Gravel 207
none
Contractors
Hansen Gravel 208
none
Contractors
Hansen Gravel 212
none
Contractors
Hanson & Vasek
none _
Contractors
Juul Contracting 444
none _
Contractors
Juul Contracting 666
none
Contractors
Kosek, Jeff
none
Contractors
Hansen Gravel Dozer
none
11.00 454.00 487.50 - - - 9S2.50
2017 Motor Vehicle Recap
Expedited 92 motor vehicle titles in 2017 before this ability was stopped on 7/14/2017.
Processed 2103 new to fleet or title transfers for 9 dealerships
Total transactions for DMV, DNR and Driver's License reached 42699
Participated in the second Time and Motion Study initiated by the MDRA to study the added
time and expenses that the deputies incurred with the implementation of MNLARS which
began 7/24/2017.
***Preliminary results from the two comparisions indicated an 80% increase in time
required for short app's and a nearly 50 % increase for long app's.
Participated in a financial impact survey initiated by MDRA in December in regards to the cost
of MNLARS to deputies.
***Total fiscal impact from launch until 12/31/2017 was an estimated 2.7 million, borne
directly by deputy offices. Of that total, nearly 1.2 million (43%) was attributed to extra labor
costs, loss of revenue from filing fees was over 937,000 j34%j , an estimated additional loss
from "no -fee" filing transactions during this period was just over $300,000 (11%) and an
additional $305,000 was invested in equipment and other office upgrades to address the
MNLARS conversion (11%).
With these results, MDRA will be in a strong position to successfully secure a reallocation of
fees being collected for the state, to deputy registrars, in the coming legislative session.
Goals for 2018
Continue to actively support MDRA's efforts to secure reallocation of fees to deputy registrars.
Participate in a two part Time and Motion Study initialed by the MDRA with the upcoming
implementation of the REAL ID.
Train and implement the processing of the REAL ID by October 2018.
Research the cost vs profit of printing duplicate titles at our location.
2017
5 YR Year -End Recap Comparison
2016 2015 — -
2014
2013
Grand Totals:
$
5,982,805.23
Grand Totals:
$
5,828,962.56
Grand Totals:
1$
5,668,658.55
GranciTotals:
$
5,627,657.01
IGrand Totals:
$5,327,337.05
City Fees:
$
22S 622.50
City Fees:
$
289,052.04
City Fees:
$
281,993.50
City Fees:
$
278,347.170
1 City Fees:
$257,2$435
Transactions:
42,699
Transactions:
41,974
ransactions:
41,425
Transactions:
40,445
Transactions:
40,123
Motor Vehicle
Motor Vehicle
Motor Vehicle
Motor Vehkle
Motor Vehicle
State Total:
$
5,474,938.58
5tateTotal:
$
5,297,633.13
Total:
S
5,151,618.00
Total:
$
5;127,328.16Total!
$
4,828,074.02
City Fees:
S
203;343.00
City Fees:
$
202,807.00
City Fees:
$
200,710.00
City Fees:
$
202,214.00
City Fees:
$
198,363-00
Transactions:
31,431
ITransactions,
30,078
Transactions:
30,312
Transactions:
79,422
Transactions:
28,777
Drivers License
Drivers License
Drivers License
Drivers License
Drivers License
State Total:
$
122,758.00
5tateTotaL
$
134,501.25
Total:
$
129,505.00
Total:
15
320,459.25Total:
$
123,87625
City Fees:
$
62,612.00
City Fees:
$
65,475.00
City Fees;
$
61,296.00
City Fees,
$
57,448.00
City Fees:
$
36,680.00
Transactions:
8,088
Transactions:
8,460
Transactions:
7838
Transactions:
7,730Transactions:
7,398
Passport
Passport
I
Passport Pictures
Passport
Passport
Applications:
Applications:
jAppikations.
T
Applications:
Applications:
Photos:
$
6,000.00
Photos:
$
5,325.00
Photos:
$
4,110.00
Photos:
$
3,660.00
Photos:
$
7,095.00
Postage:
Postage:
Postage:
Postage:
Postage:
Transactions: (,apps a Ph Abs)
408
Transactions: [Apps & Phows]
355
Transactions:
274
Transactions: (Arps s Ph.A
244Transactions:
(Apps & P
473
DNR
DNR
DNR
DNR
DNR
State Total:
$
86,185.90
5tateTotal:
$
105,041.43
Total:
$
92,164.55
Total:
$
87,125.35Total:
$
104,068.78
City Fees:
$
11,821.00
City Fees:
$
12,568.50
City Fees:
$
12,302.00
City Fees:
$
11,676.00
City Fees:
$
12,29450
Transactions:
2,231Transactions:
2,652
Transactions:
2512
Transactions:
2,472
Transactions:
2,813
F8G
FAG
F&G
Fish & Game
Fish & Game
5tateTotal.
$
134300.25
State Total:
$
12,734.75Total-
$
13,376.50
Total:
$
14,397.25
Total:
$
16,35625
City Fees:
$
451.50
City Fees:
$
428.00
City Fees:
$
440.50
City Fees:
$
556.50
City Fees:
$
52925
Transactions:
541[Transactions:
429Transactions-
489
Transactions:
577
Transactions:
667
ATM
ATM
ATM Fees
ATM Fees
ATM Fees
12 Month Total
$
1,395.00
12 Month Total
$
2,447.50
12 Months Total $
3,135.00
12 Months Tota l $
2,792,50
12 Months Total
$
2,325,00
HUTCHINSON CITY COUNCIL
ci=v-f AFQ�
Request for Board Action
7AL =-a
Agenda Item: January 2018 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2018
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also
attached is the January Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
General Fund
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
Fines & Forfeitures
Capital Contributions
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
JANUARY
YTD
2018 AVAILABLE
BUDGET BALANCE
2018
% BDGT 2017 YTD
USED ACTUAL
2017
BUDGET
2017
% BDGT
USED
-
-
4,925,466
4,925,466
-
-
4,763,796 -
-
-
305,000
305,000
-
-
300,000 -
78,776
78,776
318,050
239,274
24.8
228,636
283,550 80.6
17,759
17,759
1,555,161
1,537,402
1.1
-
1,423,830 -
190,054
190,054
2,840,534
2,650,480
6.7
191,426
2,817,291 6.8
24,715
24,715
319,500
294,785
7.7
19,676
339,500 5.8
-
-
2,515,092
2,515,092
-
-
2,292,161 -
-
-
55,000
55,000
-
-
55,000 -
-
-
25,000
25,000
-
-
25,000 -
311,304
311,304
12,858,803
12,547,499
2.4
439,738
12,300,128 3.6
343,250
343,250
8,657,896
8,314,646
4.0
357,183
8,175,052
4.4
46,943
46,943
878,840
831,897
5.3
44,840
866,545
5.2
223,036
223,036
2,649,777
2,426,742
8.4
165,289
2,596,456
6.4
54,103
54,103
562,290
508,187
9.6
39,244
552,075
7.1
-
-
100,000
100,000
-
-
600,000
-
-
-
10,000
10,000
-
1,000
10,000
10.0
667,331
667,331
12,858,803
12,191,472
5.2
607,556
12,800,128
4.7
(356,027)
(356,027)
-
356,027
(167,819)
(500,000)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
JANUARY
General Fund Expense by Department
YTD
2018 AVAILABLE
BUDGET BALANCE
2018
% BDGT 2017 YTD
USED ACTUAL
2017
BUDGET
2017
% BDGT
USED
Mayor & City Council
1,407
1,407
49,922
48,515
2.8
1,894
49,962
3.8
City Administrator
17,535
17,535
411,990
394,455
4.3
19,848
395,266
5.0
Elections
-
-
23,100
23,100
-
-
6,850
-
Finance Department
14,636
14,636
359,527
344,891
4.1
13,015
355,653
3.7
Motor Vehicle
9,612
9,612
264,832
255,220
3.6
8,562
217,890
3.9
Assessing
-
-
61,131
61,131
-
-
46,496
-
Legal
10,010
10,010
313,858
303,848
3.2
11,524
294,100
3.9
Planning
4,865
4,865
149,212
144,347
3.3
6,643
151,585
4.4
Information Services
28,168
28,168
560,588
532,420
5.0
28,825
535,168
5.4
City Hall Building
9,808
9,808
167,556
157,748
5.9
9,331
173,368
5.4
Police Department
166,237
166,237
3,331,215
3,164,978
5.0
148,081
3,216,585
4.6
Hospital Security
13,511
13,511
311,394
297,883
4.3
13,023
296,977
4.4
Emergency Management
3,071
3,071
22,180
19,109
13.8
706
10,000
7.1
Safety Committee
8,663
8,663
10,800
2,137
80.2
8,484
10,000
84.8
Fire Department
8,223
8,223
332,858
324,635
2.5
16,966
343,461
4.9
Protective Inspections
10,418
10,418
340,062
329,644
3.1
11,164
236,552
4.7
Engineering
25,041
25,041
457,087
432,046
5.5
22,980
418,877
5.5
Streets &Alleys
44,299
44,299
1,607,983
1,563,684
2.8
38,205
1,548,036
2.5
Park/Recreation Administration
12,320
12,320
260,339
248,019
4.7
19,234
233,898
8.2
Recreation
16,689
16,689
247,593
230,904
6.7
16,090
232,724
6.9
Senior Citizen Center
3,619
3,619
86,779
83,160
4.2
5,970
84,801
7.0
Civic Arena
42,855
42,855
338,878
296,023
12.6
31,720
333,284
9.5
Park Department
36,138
36,138
904,484
868,346
4.0
40,729
879,100
4.6
Recreation Building
14,579
14,579
225,236
210,657
6.5
12,978
211,726
6.1
Events Center
17,398
17,398
253,808
236,410
6.9
19,651
259,478
7.6
Evergreen Building
2,191
2,191
26,650
24,459
8.2
2,396
26,225
9.1
Library
47,174
47,174
216,091
168,917
21.8
4,503
211,842
2.1
Waterpark
2,158
2,158
398,741
396,583
0.5
6,000
424,753
1.4
Cemetery
8,411
8,411
141,517
133,106
5.9
6,202
132,974
4.7
Airport
4,130
4,130
113,640
109,510
3.6
4,655
103,679
4.5
Unallocated General Expense
84,165
84,165
869,752
785,587
9.7
78,176
1,358,818
5.8
TOTAL EXPENDITURES
667,331
667,331
12,858,803
12,191,472
5.2
607,556
12,800,128
4.7
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
1ri11If_10*/»kiU]III ILI]:»1
NET REVENUE
Comments
Liquor Sales Revenue
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
JANUARY
YTD
2018 AVAILABLE
BUDGET BALANCE
2018
% BDGT 2017 YTD
USED ACTUAL
2017
BUDGET
2017
% BDGT
USED
407,791
407,791
6,245,000
5,837,209
6.5 380,051
6,123,000 6.2
24
24
4,000
3,976
0.6 45
4,000 1.1
407,815
407,815
6,249,000
5,841,185
6.5 380,095
6,127,000 6.2
311,102
311,102
4,691,290
4,380,188
6.6
294,710
4,591,390
6.4
26,705
26,705
671,021
644,316
4.0
25,032
662,377
3.8
1,370
1,370
27,750
26,380
4.9
836
24,250
3.4
26,009
26,009
225,800
199,791
11.5
18,388
218,550
8.4
-
-
5,850
5,850
-
-
5,850
-
-
-
500,000
500,000
-
-
500,000
-
-
-
25,000
25,000
-
-
20,000
-
-
-
85,000
85,000
-
-
80,000
-
-
-
128,045
128,045
-
-
127,635
-
365,186
365,186
6,359,756
5,994,570
5.7
338,965
6,230,052
5.4
42,629
42,629
(110,756)
(153,385)
41,130
(103,052)
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
17,305 16,087 7.6%
23.56 $ 23.62 -0.3%
23.7% 24.9%
6.5% 10.7%
January Sales
2018
Year to Date Sales
Change
145,989
2018
2017
Change
Liquor
145,989
139,138
4.9%
Beer
188,137
172,167
9.3%
Wine
66,400
62,413
6.4%
Other
7,265
6,333
14.7%
407,791
380,051
7.3%
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
17,305 16,087 7.6%
23.56 $ 23.62 -0.3%
23.7% 24.9%
6.5% 10.7%
January Sales
2018
2017
Change
145,989
139,138
4.9%
188,137
172,167
9.3%
66,400
62,413
6.4%
7,265
6,333
14.7%
407,791
380,051
7.3%
17,305 16,087 7.6%
$ 23.56 $ 23.62 -0.3%
22.5% 25.0%
6.6% 10.8%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
Wages & Benefits
20,913
20,913
478,638
457,725
2018
21,809
461,635
2017
Supplies
2018 ACTUALS
5,691
2018
AVAILABLE
% BDGT
2017 YTD
2017
% BDGT
Services & Charges
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
7,320
7,320
14,700
7,380
49.8
6,781
12,200
55.6
Sales
218,281
218,281
2,396,750
2,178,469
9.1
201,019
2,384,950
8.4
Local Sales Tax
1,001
1,001
640,000
638,999
0.2
(88)
625,000
(0.0)
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Charges for Services
30,605
30,605
55,000
24,395
55.6
29,738
50,000
59.5
Miscellaneous Revenues
5,535
5,535
104,500
98,965
5.3
2,389
92,000
2.6
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
255,422
255,422
3,196,250
2,940,828
8.0
233,058
3,151,950
7.4
Wages & Benefits
20,913
20,913
478,638
457,725
4.4
21,809
461,635
4.7
Supplies
5,691
5,691
132,300
126,609
4.3
10,184
126,600
8.0
Services & Charges
28,162
28,162
535,960
507,798
5.3
27,330
522,250
5.2
Miscellaneous Expenses
7,320
7,320
14,700
7,380
49.8
6,781
12,200
55.6
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
-
-
350,000
350,000
-
-
250,000
-
Depreciation Expense
-
-
1,100,000
1,100,000
-
-
1,205,000
-
Debt Service
91,178
91,178
1,485,627
1,394,449
6.1
72,705
1,481,305
4.9
TOTAL EXPENDITURES
153,264
153,264
4,157,225
4,003,961
3.7
138,809
4,118,990
3.4
NET of REVENUES & EXPENDITURES
102,159
102,159
(960,975)
(1,063,134)
94,249
(967,040)
Year to Date Water Sales
Comments
2018
2017
Change
Water Sales Revenue: Residential
88,404
88,709
-0.3%
Commercial
23,703
24,079
-1.6%
Industrial
20,488
23,447
-12.6%
Base Charge
35,313
34,842
1.4%
WAC Charge
42,298
19,548
116.4%
Other
8,076
10,394
-22.3%
Total
218,281
201,019
8.6%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
Wages & Benefits
29,014
29,014
678,838
649,824
2018
25,221
655,584
2017
Supplies
2018 ACTUALS
9,082
2018
AVAILABLE
% BDGT
2017 YTD
2017
% BDGT
Services & Charges
JANUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
4,951
4,951
32,500
27,549
15.2
274
32,500
0.8
Sales
302,401
302,401
3,330,000
3,027,599
9.1
312,117
3,330,000
9.4
Local Sales Tax
1,001
1,001
640,000
638,999
0.2
(88)
625,000
(0.0)
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
5,100
5,100
6,500
1,400
78.5
5,100
6,500
78.5
Charges for Services
-
-
3,500
3,500
-
-
3,500
-
Miscellaneous Revenues
6,227
6,227
140,000
133,773
4.4
3,923
123,000
3.2
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
314,729
314,729
4,120,000
3,805,271
7.6
321,051
4,088,000
7.9
Wages & Benefits
29,014
29,014
678,838
649,824
4.3
25,221
655,584
3.8
Supplies
9,082
9,082
219,700
210,618
4.1
6,721
219,650
3.1
Services & Charges
62,417
62,417
800,830
738,413
7.8
73,781
780,450
9.5
Miscellaneous Expenses
4,951
4,951
32,500
27,549
15.2
274
32,500
0.8
Transfers -Out
-
-
60,000
60,000
-
-
60,000
-
CapitalOutlay
94,069
94,069
650,000
555,931
14.5
5,072
350,000
1.4
Depreciation Expense
-
-
1,450,000
1,450,000
-
-
1,623,000
-
Debt Service
310,282
310,282
1,458,251
1,147,970
21.3
294,567
1,460,650
20.2
TOTAL EXPENDITURES
509,814
509,814
5,350,119
4,840,305
9.5
405,635
5,181,834
7.8
NET of REVENUES & EXPENDITURES
(195,085)
(195,085)
(1,230,119)
(1,035,034)
(84,584)
(1,093,834)
Year to Date Sewer Sales
Comments
2018
2017
Change
Sewer Sales Revenue: Residential
129,278
131,615
-1.8%
Commercial
35,090
36,132
-2.9%
Industrial
50,085
85,962
-41.7%
Base Charge
30,656
30,329
1.1%
SAC Charge
55,591
25,691
116.4%
Other
1,701
2,387
-28.8%
Total
302,401
312,117
-3.1%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
Wages & Benefits
6,239
6,239
187,401
2018
3.3
7,291
2017
3.9
2018 ACTUALS
2018
AVAILABLE
% BDGT
2017 YTD
2017
% BDGT
62,400
JANUARY YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
731,550
1.7
Miscellaneous Expenses
564
564
6,500
5,936
Sales
99,590 99,590
1,197,550
1,097,961
8.3
98,332
1,193,300
8.2
Intergovernmental Revenue
- -
12,500
12,500
-
-
12,500
-
Miscellaneous Revenues
1,410 1,410
12,500
11,090
11.3
738
7,000
10.5
TOTAL REVENUES
101,000 101,000
1,222,550
1,121,550
8.3
99,070
1,212,800
8.2
Wages & Benefits
6,239
6,239
187,401
181,162
3.3
7,291
188,733
3.9
Supplies
1,061
1,061
58,400
57,339
1.8
622
62,400
1.0
Services & Charges
12,434
12,434
736,190
723,756
1.7
12,781
731,550
1.7
Miscellaneous Expenses
564
564
6,500
5,936
8.7
533
5,750
9.3
Transfers -Out
-
-
55,000
55,000
-
-
805,000
-
CapitalOutlay
-
-
85,000
85,000
-
-
190,374
-
Depreciation Expense
-
-
144,000
144,000
-
-
138,000
-
Debt Service
-
-
-
-
-
(580)
24,261
(2.4)
TOTAL EXPENDITURES
20,299
20,299
1,272,491
1,252,193
1.6
20,646
2,146,068
1.0
NET of REVENUES & EXPENDITURES
80,701
80,701
(49,941)
(130,642)
78,424
(933,268)
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
YTD
JANUARY
2018 AVAILABLE
BUDGET BALANCE
2018
% BDGT 2017 YTD
USED ACTUAL
2017
BUDGET
2017
% BDGT
USED
66,258
66,258
2,003,975
1,937,717
3.3 105,158 1,991,476 5.3
5
5
82,500
82,495
0.0 - 58,500 -
2,047
2,047
26,400
24,353
7.8 1,226 7,000 17.5
68,310
68,310
2,112,875
2,044,565
3.2 106,384 2,056,976 5.2
39,521
39,521
1,316,600
1,277,079
3.0
66,571
1,348,002
4.9
(31,550)
(31,550)
(494,200)
(462,650)
6.4
(10,245)
(538,028)
1.9
28,610
28,610
610,345
581,735
4.7
24,031
582,363
4.1
3,775
3,775
65,300
61,525
5.8
3,532
78,626
4.5
9,598
9,598
243,440
233,842
3.9
18,631
231,004
8.1
613
613
11,500
10,887
5.3
772
14,000
5.5
-
-
110,000
110,000
-
-
110,000
-
-
-
139,227
139,227
-
-
623,000
-
-
-
207,000
207,000
-
-
174,000
-
(3,763)
(3,763)
87,833
91,596
(4.3)
-
-
-
46,805
46,805
2,297,045
2,250,240
2.0
103,292
2,622,967
3.9
21,505
21,505
(184,170)
(205,675)
3,092
(565,991)
Year to Date Sales
Comments 2018 2017
Change
Compost Sales Bagged 64,483 101,316
-36,407
Bulk 607 470
28.9%
Other 1,169 3,372
-65.3%
Total 66,258 105,158
-37.0%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
JANUARY YTD
Storm Water Utilit
2018
2018 AVAILABLE % BDGT
BUDGET BALANCE USED
2017 YTD 2017
ACTUAL BUDGET
2017
% BDGT
USED
Sales
74,336
74,336
907,600
833,264
8.2
71,972
881,475
8.2
Licenses & Permits
200
200
4,000
3,800
5.0
100
1,500
6.7
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
1,114
1,114
13,750
12,636
8.1
1,367
7,000
19.5
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
75,650
75,650
925,350
849,700
8.2
73,439
889,975
8.3
Wages & Benefits
11,974
11,974
276,489
264,515
4.3
11,850
256,432
4.6
Supplies
95
95
38,800
38,705
0.2
64
38,800
0.2
Services & Charges
801
801
165,600
164,799
0.5
3,711
163,600
2.3
Miscellaneous Expenses
50
50
11,250
11,200
0.4
194
11,250
1.7
Transfers -Out
-
-
125,000
125,000
-
-
-
-
CapitalOutlay
-
-
200,000
200,000
-
-
170,000
-
Depreciation Expense
-
-
157,000
157,000
-
-
153,000
-
Debt Service
150,508
150,508
154,750
4,242
93.5
145,750
160,550
70.2
TOTAL EXPENDITURES
163,428
163,428
1,128,889
965,461
14.5
161,569
953,632
16.9
NET of REVENUES & EXPENDITURES
(87,778)
(87,778)
(203,539)
(115,761)
(88,130)
(63,657)
HATS Operation
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
Comments
Charges for Services
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JANUARY 31, 2018
2018 ACTUALS
YTD
JANUARY
2018 AVAILABLE
BUDGET BALANCE
2018
% BDGT 2017 YTD
USED ACTUAL
2017
BUDGET
2017
% BDGT
USED
7,333
7,333
176,000
168,667
4.2 (33,005)
162,280
(20.3)
22,788
22,788
267,500
244,712
8.5 21,014
325,000
6.5
249
249
3,500
3,251
7.1 132
3,500
3.8
-
-
100,000
100,000
- -
100,000
-
30,370
30,370
547,000
516,630
5.6 (11,859)
590,780
(2.0)
1,381
1,381
38,151
36,770 3.6
1,003
39,495 2.5
33,165
33,165
273,650
240,485 12.1
16,528
341,650 4.8
11,989
11,989
157,160
145,171 7.6
12,181
162,000 7.5
-
-
5,600
5,600 -
-
5,600 -
-
-
76,612
76,612 -
-
42,035 -
46,535
46,535
551,173
504,638 8.4
29,713
590,780 5.0
(16,165)
(16,165)
(4,173)
11,992
(41,572)
-
The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system.
C)EPENHEIMEK
News and Information
Oppenheimer & Co. Inc.
85 Broad Street
New York, NY 10004
(212)668-8000
Transacts Business on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
ADVANTAGE BANK DEPOSIT PROGRAM NOTICE: The composition of our Deposit Bank List is
subject to change over time; First Choice Bank [Cerritos, CA], Fremont Bank [Fremont, CA] and
USAmeriBank [Clearwater, FL] are no longer participating Deposit Banks. To determine the Deposit
Bank List in effect at any time, please contact your Financial Advisor or visit our website at
www.opco.com/ABD. Kindly notify your Financial Advisor if you wish to designate any Deposit
Bank(s) as ineligible to receive your funds.
As always, investing for the long-term is the best way to approach the markets. Your Oppenheimer
Financial Advisor is available to help guide you through 2018 and the years ahead. Call today to
schedule an appointment.
Portfolio Summary
Account Number: D25-5019707
For the Period: 01/01/18 - 01/31/18
STATEMENT OF
ACCOUNT
Tax ID Number: ON FILE
Last Statement: 12/31/17
Page 1 of 11
CITY OF HUTCHINSON MINNESOTA
111 HASSAN ST SE
HUTCHINSON MN 55350-2522
This
Financial Advisor
Period
Estimated
01/31/18
Advantage Bank Deposits'
$0.00
Mutual Funds
4,635,499.00
Government Agency Bonds
2,459,250.00
Municipal Bonds
5,487,828.40
Certificates of Deposit
9,219,963.07
Cash Account Balance
0.02
Total Asset Value
$21,802,540.49
Account Number: D25-5019707
For the Period: 01/01/18 - 01/31/18
STATEMENT OF
ACCOUNT
Tax ID Number: ON FILE
Last Statement: 12/31/17
Page 1 of 11
CITY OF HUTCHINSON MINNESOTA
111 HASSAN ST SE
HUTCHINSON MN 55350-2522
Net Value of Accrued Interest $71,616.05 $62,986.10
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
" Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured.
Cash Activity Summary
Opening Cash Balance $2,518.13
Net Buy and Sell Transactions
974,579.43
Financial Advisor
Previous
Estimated
SULLIVAN/SULLIVAN
Period
Annual Income
X2J
12/31/17
Closing Cash Balance
(800) 258-3387
$604.11
$0.00
5,603,543.56
51,022.93
Internet Address: www.opco.com
2,482,050.00
48,500.00
5,524,833.00
130,200.40
9,245,028.26
160,138.50
Income Summary
2,518.13
$22,858,577.06
$389,861.83
Reportable
Net Value of Accrued Interest $71,616.05 $62,986.10
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
" Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured.
Cash Activity Summary
Opening Cash Balance $2,518.13
Net Buy and Sell Transactions
974,579.43
Net Funds Deposited or Withdrawn
-1,000,000.00
Net Miscellaneous Credits/Debits
-5,930.49
Net Income Activity
28,228.84
Net Advantage Bank Deposit Activity
604.11
Closing Cash Balance
$0.02
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
This Period Year to Date
Advantage Bank Dep Interest $0.03 $0.03
Corporate Interest 6,193.94 6,193.94
Government Interest 15,500.00 15,500.00
Dividends 6,534.87 6,534.87
Total Reportable $28,228.84 $28,228.84
jPPEi HEIMF
TOTAL POSITIONS
Original Face Value
Current Face Value
Est Annual Income
$18,004,000.00
$18,004,000.00
$352,163.90
PORTFOLIO OVERVIEW
Multiple Portfolios
report as of 2/1/18
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Estimated Portfolio Totals
Estimated Portfolio Averages
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollar value at issuance
Current Face: the dollar value after the current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 42
Original Face Value
$18,004,000.00
Coupon
1.96%
Valid Positions
53
Current Face Value
$18,004,000.00
Maturity
2.93 yrs
Exceptions
0
Market Value
$17,809,630.97
Effective Maturity
2.65 yrs
Total Positions
53
Accrued Interest
$60,674.95
Modified Duration
2.52
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$17,870,305.92
Yield to Maturity
2.41
Please see exception report for positions not included in reports.
Yield to Worst
2.34%
POSITIONS W/ MARKET PRICE
Positions
53 of 53
Market Price
98.92
Priced Orig. Face Value
$18,004,000.00
Rating
Priced Current Face Value
$18,004,000.00
a
a
a
Priced Positions
53 of 53
Priced Market Principal
$17,809,630.97
Average Coupon
1.96%
Average Price
98.92
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollar value at issuance
Current Face: the dollar value after the current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 42
Please see the last page of this report for detail.
Page 4 of 42
PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple
Portfolios
report as of 2/1/18
PORTFOLIO SUMMARY
HOLDINGS BY SECURITY TYPE
Portfolio Totals
Fed Exempt Fed Taxable
Total
Positions Face 10001
%Face
Current Face Value
$18,004,000
$18,004,000
Agency
4 $2,500.0
13.9%
Positions
53
53 of 53
Asset Backed
-
-
Accrued Interest
$60,675
$60,675
CD
41 $9,944.0
55.2%
Est Annual Income
$352,164
$352,164
CEF
-
-
CMO
* Portfolio Average
Corp
- -
-
Avg Coupon Rate
1.956%
1.956%
Muni
8 $5,560.0
30.9%
Avg Maturity
2.9yrs
2.9yrs
Pass Thru
-
-
Preferred
Treas
-
-
Total
53 $18,004.0
100.0%
* Current Face Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs
* Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Rating
Positions Face 10001
% Face
AAA
6 $3,500.0
19.4%
3 AAA
19
11
AA 4 $2,000.0 11.1%
> AA
A
2 $2,560.0
14.2%
u
U
BAA
-
-
.LL. A
la
Below BAA
-
-
BAA
NR
41 $9,944.0
55.2%
0
M
Total
53 $18,004.0
100.0%
i.i
C Below
a)
BAA
L
a
NR
0 30 20
30
40
50
60
** Best of Short/Long term equivalent
Moody's or Standard & Poor's Rating. Current Face Value
-weighted.
Best of Short/Long
term equivalent
Moody's or Standard
& Poor's Rating.
Current Face
Value
- weighted.
Please see the last page of this report for detail.
Page 4 of 42
;,11,v I: P.."!
PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 211/18
28
24
20
U 16
Q
LL 12
0
8
4
0
1
Current Face Value -weighted.
MATURITY EXPOSURE
Q
MATURITY SCHEDULE
Year
Face (0001
% Year Face (0001
2018
$1,958.0
10.9% 2032 -
2019
$4,162.0
23.1% 2033
2020
$3,265.0
18.1% 2034
2021
$2,470.0
13.7% 2035
2022
$4,664.0
25.9% 2036
2023
$245.0
1.4% 2037
2024
$1,000.0
5.6% 2038
2025
$240.0
1.3% 2039
2026
-
- 2040
2027
$9,700
2041
2028
Muni:Non AMT
2042+
2029
-
Perpetual
2030
- -
-
2031
-
Muni:Subj AMT
28
24
20
U 16
Q
LL 12
0
8
4
0
1
Current Face Value -weighted.
MATURITY EXPOSURE
Q
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 42
ESTIMATED COUPON CASH FLOW SUMMARY
Jan
Feb Mar
ADr
Mav Jun
Jul
Aug Seo
Oct
Nov Dec
Total
Agency
$15,500
$5,000 -
$3,750
- -
$15,500
$5,000 -
$3,750
- -
$48,500
CD
$7,212
$13,761 $17,017
$9,700
$23,512 $15,529
$7,212
$13,761 $17,017
$9,700
$23,512 $15,529
$173,464
Muni:Non AMT
-
- -
-
- -
-
- -
-
- -
-
Muni:Subj AMT
-
-
-
-
-
-
-
-
-
Muni:Taxable
$23,000
$13,363 -
$7,095
$21,643 -
$23,000
$13,363 -
$7,095
$21,643 -
$130,200
Total
$45,712
$32,124 $17,017
$20,545
$45,154 $15,529
$45,712
$32,124 $17,017
$20,545
$45,154 $15,529
$352,164
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 42
;, N : 1: 1 `. i : PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 2/1/18
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face
$18,004,000
$18,004,000
Positions
53
53 of 53
Market Value
$17,809,631
$17,809,631
Accrued Interest
$60,675
$60,675
Total Market Value
$17,870,306
$17,870,306
Est Annual Income
$352,164
$352,164
Portfolio Averages
■ Treas
0.0%
** Coupon Rate
1.956%
1.956%
Maturity
2.9yrs
2.9yrs
Effective Maturity
2.7yrs
2.7yrs
Modified Duration
2.5
2.5
Yield To Maturity
2.41%
2.41%
Yield To Worst
2.34%
2.34%
** Market Price
98.920
98.920
** Par Value wtd, other avgs Mkt Value wtd. Incl only positions with
mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
❑ AAA
19.2%
❑ AA
11.1%
❑ A
14.4%
❑ BAA
0.0%
❑ Below BAA
0.00/0
❑ NR
55.4%
Total:
100.00/0
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
F_CD
■ Agency
13.8%
■ Asset Backed
0.0%
I ■ CD
55.4%
■ CEF
0.0%
CMO
0.0%
Corp
0.0%
Muni
30.8%
Pass Thru
i&bo
0.0%
Preferred
0.0%
■ Treas
0.0%
Total:
100.0%
Agency
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
- 911jV„r���������, �
100
90
80
70
60
x 50
0 40
30
20
10
0
20 b
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 42
O_EPENHEIMEP PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
MATURITY EXPOSURE
28
24
20
Y 16
12
0
8
4
0
'>0 '>0 ti0 ti� titi ti3 tiv` tih ti0 til ti0 ti0 30 3�3ti313Y' 5130 3130 30 a0 a'y,yx Jai
ip,p pOP;yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,y00 Q�w
Q
2�
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
28
24
20
Y 16
S
0 12
8
4
0
'>'L3 ah 61 �b �1 0'>'L3 ah 61 �b q0'>'L3 ah 61 0 0 x
O,Oy,Ov,Ob, OO',0o,01,00, e'r'r 4r, �h''�O'4r o' �' �' IV IV IV IV IV "k30
O O O O O O O O O O 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y '1• 'L 'L 'L 'L 'L 'L 'L 'L
Includes only positions with market price & calculations on report date. Market Value -weighted.
Multiple Portfolios
report as of 2/1/18
Please see the last page of this report for detail.
Page 7 of 42
PORTFOLIO EXPOSURE
Maturity
Effective Maturity
Duration to Worst
Average:
2.93yrs
Average: 2.65yrs
Average:
2.52
Year $ Mkt % Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2018
$1,960,494 11.0%
$2,206,752
12.3% 00-01
$4,210,654
23.6%
2019
$4,162,221 23.3%
$4,904,426
27.4% 01-02
$2,900,524
16.2%
2020
$3,244,439 18.2%
$3,485,668
19.5% 02-03
$3,731,593
20.9%
2021
$2,437,761 13.6%
$2,432,794
13.6% 03-04
$4,603,942
25.8%
2022
$4,610,335 25.8%
$3,626,839
20.3% 04-05
$1,209,767
6.8%
2023
$242,561 1.4%
$242,561
1.4% 05-06
$725,277
4.1%
2024
$971,266 5.4%
$971,266
5.4% 06-07
$488,549
2.7%
2025
$241,229 1.3%
-
- 07-08
-
-
2026
- -
08-09
2027
09-10
2028
10-11
2029
11-12
2030
12-13
2031
13-14
2032
14-15
2033
15-16
2034
16-17
2035
17-18
2036
18-19
2037
19-20
2038
20-21
2039
21-22
2040
22-23
2041
23-24
2042+
24-25
Perpet
25-26
26-27
27-28
28-29
30+
Avg life used in
Effective Maturity for principal
pay -downs.
Includes only
positions with market price
& calculations on report date.
Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 42
PPENHE.IMF-
PORTFOLIO POSITION DETAIL
Multiple Portfolios
report as of 2/1/18
Page 1 of 3
A Type
St
Qty
Cpn
Maturity
Mdy S&P
% Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
ALLY BK MIDVALE UTAH
B CD
248
1.250
02/26/18
NR
NR
1.39%
0.06
$100.00
1.249
$248,000
100.01
$1,384
Conditional Puts - Death of holder
02006LNY5
0.00
05/09/17
1.122
$247,986
$248,017
$31
BANK NORTH CAROLINA THOMASVILLE N
B CD
245
1.000
02/27/18
NR
NR
1.38%
0.06
$100.00
1.000
$245,000
99.98
$60
Conditional Puts - Death of holder
06414QXX2
0.00
05/09/17
1.299
$245,000
$244,956
($44)
MERRICK BK SOUTH JORDAN UTAH
B CD
245
0.900
05/10/18
NR
NR
1.37%
0.26
$100.00
0.900
$245,000
99.90
$157
Conditional Puts - Death of holder - Restrict
59013JNV7
0.00
05/09/17
1.274
$245,000
$244,765
($235)
KEY BK NATL ASSN OHIO
B CD
245
1.000
05/11/18
NR
NR
1.37%
0.26
$100.00
1.000
$245,000
99.90
$577
Conditional Puts - Death of holder - Restrict
49306SWN2
0.00
05/09/17
1.371
$245,000
$244,762
($238)
CONNECTONE BANK
B CD
245
1.000
05/14/18
NR
NR
1.37%
0.27
$100.00
1.000
$245,000
99.90
$154
Conditional Puts - Death of holder
20786ABM6
0.00
05/09/17
1.377
$245,000
$244,753
($247)
BANK LEUMI USA NEW YORK N Y
B CD
245
1.250
06/22/18
NR
NR
1.37%
0.37
$100.00
1.249
$245,000
99.89
$378
Conditional Puts - Death of holder
063248GE2
0.00
05/09/17
1.548
$245,003
$244,726
($278)
BANK INDIA NEW YORK BRH
B CD
245
1.500
09/12/18
NR
NR
1.37%
0.59
$100.00
1.500
$245,000
99.92
$1,450
Conditional Puts - Death of holder - Restrict
06279H2Q5
0.01
09/14/17
1.623
$245,000
$244,806
($194)
ENERBANK USA SALT LAKE CITY UTAH
B CD
240
1.350
10/04/18
NR
NR
1.34%
0.65
$100.00
1.350
$240,000
99.81
$9
Conditional Puts - Death of holder - Restrict
29266NVE4
0.01
05/09/17
1.643
$240,000
$239,539
($461)
CONNECTICUT ST TAXABLE GO BDS
B Muni -Taxable
CT
2,000
2.300
01/15/19
Al
A+
11.22%
0.93
$100.05
2.250
$2,001,040
99.91
$5,622
TAXABLE - Material Events
20772KAA7
0.01
12/21/17
2.392
$2,000,900
$1,998,280
($2,620)
MAIN STR BK CORP WHEELING WV
B CD
245
1.450
02/14/19
NR
NR
1.37%
1.01
$100.00
1.450
$245,000
99.58
$506
Conditional Puts - Death of holder
56034WAP6
0.01
05/09/17
1.869
$245,000
$243,959
($1,041)
WORLDS FOREMOST BK SYDNEY NEB
A CD
200
1.300
05/28/19
NR
NR
1.11%
1.30
$100.00
1.300
$200,000
98.99
$71
Conditional Puts - Death of holder
981571 CM2
0.02
05/26/16
2.088
$200,000
$197,970
($2,030)
RIVERSIDE CALIF CMNTY COLLEGEDIST
B Muni -Taxable
CA
500
2.345
08/01/19
Aa2
AA
2.81%
1.46
$101.50
1.657
$507,485
100.02
$130
TAXABLE - Material Events
76886PFA6
0.03
05/09/17
2.333
$505,035
$500,085
($4,950)
AMERICAN EXPRESS FSB
B CD
247
2.150
11/13/19
NR
NR
1.39%
1.72
$100.00
2.150
$247,000
99.87
$1,222
Conditional Puts - Death of holder - Restrict
02587CCR9
0.04
05/09/17
2.223
$247,000
$246,681
($319)
CIT BK SALT LAKE CITY UTAH
B CD
240
2.100
11/13/19
NR
NR
1.35%
1.72
$100.00
2.100
$240,000
99.99
$1,160
Conditional Puts - Death of holder - Restrict
17284C3N2
0.04
05/09/17
2.105
$240,000
$239,971
($29)
BMW BANK OF NORTH AMERICA - UT
B CD
245
1.550
12/16/19
NR
NR
1.36%
1.82
$100.00
1.550
$245,000
98.93
$551
Conditional Puts - Death of holder - Restrict
05580AFT6
0.04
05/09/17
2.140
$245,000
$242,374
($2,626)
TBK BK SSB DALLAS TEX
B CD
245
1.600
12/16/19
NR
NR
1.36%
1.82
$100.00
1.596
$245,000
99.02
$569
Callable 03/18@100 -Conditional Puts - Dea
87219RBC7
0.04
05/09/17
2.138
$245,013
$242,601
($2,412)
BARCLAYS BANK DELAWARE
B CD
240
2.050
12/17/19
NR
NR
1.35%
1.81
$100.00
2.049
$240,000
99.91
$674
Conditional Puts - Death of holder
06740KJC2
0.04
05/09/17
2.096
$240,009
$239,794
($215)
SALLIE MAE BK SALT LAKE CITY UT
B CD
245
1.750
03/09/20
NR
NR
1.36%
2.02
$100.00
1.749
$245,000
99.09
$1,762
Conditional Puts - Death of holder - Restrict
795450ZT5
0.05
05/09/17
2.196
$245,021
$242,775
($2,246)
CONNECTICUT ST FOR PREVIOUSISSUES
B Muni -Taxable
CT
560
2.534
04/15/20
Al
A+
3.14%
2.11
$100.92
2.140
$565,124
99.76
$4,336
TAXABLE - Material Events
20772JEK4
0.06
11/21/17
2.644
$564,693
$558,678
($6,014)
MASSACHUSETTS ST GO BDS
B Muni -Taxable
MA
500
2.090
05/01/20
Aal
AA
2.78%
2.16
$100.00
2.090
$499,995
99.15
$2,729
TAXABLE - Material Events
57582P2T6
0.06
05/09/17
2.482
$499,995
$495,750
($4,245)
MB FINL BK N A CHICAGO ILL
B CD
245
1.300
05/11/20
NR
NR
1.36%
2.23
$100.00
1.300
$245,000
98.52
$218
Conditional Puts - Death of holder - Restrict
55266CRK4
0.05
05/09/17
1.968
$245,000
$241,381
($3,619)
CENTENNIAL BK CONWAY ARK
B CD
245
1.300
05/20/20
NR
NR
1.35%
2.25
$100.00
1.300
$245,000
98.39
$140
Conditional Puts - Death of holder
15135KBA8
0.05
05/09/17
2.023
$245,000
$241,046
($3,954)
Please see the last page of this report for detail.
Page 37 of 42
Multiple Portfolios POSITION DETAIL as of 02/01/2018 Page 2 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P
Insurer
% Mkt
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
THIRD FED SVGS & LN ASSN OF CLEVEL
B CD
245
1.900
09/15/20
NR
NR
1.36%
2.51
$100.00
1.900
$245,000
99.03
$1,824
Conditional Puts - Death of holder - Restrict
88413QBQO
0.08
09/15/17
2.283
$245,000
$242,631
($2,369)
CAPITAL ONE, NATIONAL ASSOCIATION
B CD
245
1.400
09/21/20
NR
NR
1.34%
2.54
$100.00
1.400
$245,000
97.40
$1,287
Conditional Puts - Death of holder
14042RCA7
0.08
05/09/17
2.427
$245,000
$238,625
($6,375)
WEBBANK
B CD
245
2.000
09/28/20
NR
NR
1.37%
2.57
$100.00
2.000
$245,000
99.26
$107
Callable 02/18@100 -Conditional Puts - Dea
947547JR7
0.07
09/28/17
2.290
$245,000
$243,177
($1,823)
WEX BK MIDVALE UTAH
B CD
245
2.000
10/19/20
NR
NR
1.36%
2.60
$100.00
2.000
$245,000
99.22
$1,477
Conditional Puts - Death of holder - Restrict
92937CGB8
0.08
10/18/17
2.298
$245,000
$243,087
($1,913)
FIRST BUSINESS BK MADISON WIS
B CD
245
1.400
11/13/20
NR
NR
1.34%
2.68
$100.00
1.400
$245,000
97.56
$789
Conditional Puts - Death of holder
31938QR89
0.09
05/09/17
2.312
$245,000
$239,024
($5,976)
CAPITAL ONE BK USA NATL ASSN GLEN
B CD
245
2.050
12/29/20
NR
NR
1.36%
2.79
$100.00
2.049
$245,000
99.21
$523
Conditional Puts - Death of holder
14042OS43
0.09
05/09/17
2.332
$245,012
$243,072
($1,940)
MORGAN STANLEY BANK NA
B CD
245
2.500
02/01/21
NR
NR
1.38%
2.86
$100.00
2.500
$245,000
100.35
$67
Conditional Puts - Death of holder
61747MJ36
0.10
02/01/18
2.378
$245,000
$245,858
$858
COMENITY CAP BK SALT LAKE CITY UTA
B CD
245
1.600
06/07/21
NR
NR
1.34%
3.24
$100.00
1.600
$245,000
97.51
$322
Conditional Puts - Death of holder - Restrict
20033AQP4
0.11
05/09/17
2.378
$245,000
$238,892
($6,108)
COMMUNITY BK PASADENA CALIF
B CD
245
1.550
06/15/21
NR
NR
1.34%
3.27
$100.00
1.550
$245,000
97.48
$218
Conditional Puts - Death of holder - Restrict
203507BA5
0.11
05/09/17
2.329
$245,000
$238,836
($6,164)
EAST BOSTON SVGS BK BOSTON MA
B CD
245
1.500
06/23/21
NR
NR
1.34%
3.26
$100.00
1.500
$245,000
97.15
$443
Conditional Puts - Death of holder
27113PBEO
0.12
05/09/17
2.381
$245,000
$238,020
($6,980)
FEDERAL HOME LN MTG CORP CALL 2%
B Agency
500
2.000
07/26/21
Aaa
AA+
2.75%
3.34
$100.00
2.000
$500,000
97.90
$167
Callable 04/18@100
3134GBYJ5
0.13
07/26/17
2.636
$500,000
$489,475
($10,525)
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
1.500
10/28/21
Aaa
AA+
2.78%
1.70
$100.00
1.000
$500,000
99.11
$1,958
Callable 04/18@100 - Multi -Step Coupon
3134GASK1
0.04
05/09/17
2.311
$500,000
$495,535
($4,465)
FOCUS BK CHARLESTON MO
B CD
245
2.100
11/24/21
NR
NR
1.36%
3.61
$100.00
2.100
$245,000
98.87
$1,029
Conditional Puts - Death of holder
34415LAN1
0.15
11/24/17
2.412
$245,000
$242,229
($2,771)
MIZRAHI TEFAHOT BANK, LTD
B CD
245
1.750
11/30/21
NR
NR
1.37%
1.53
$100.00
1.247
$245,000
99.56
$787
Callable 02/18@100 - Multi -Step Coupon -Co
606857Q78
0.03
05/09/17
2.133
$245,000
$243,924
($1,076)
STATE BK INDIA NEW YORK N Y
B CD
247
2.350
01/26/22
NR
NR
1.38%
3.76
$100.00
2.349
$247,000
99.71
$159
Conditional Puts - Death of holder - Restrict
r
8562845Z3
0.16
05/09/17
2.426
$247,032
$246,291
($741)
GOLDMAN SACHS BK USA NEW YORK
B CD
247
2.300
03/08/22
NR
NR
1.38%
3.84
$100.00
2.299
$247,000
99.43
$2,335
Conditional Puts - Death of holder
38148PGX9
0.17
05/09/17
2.446
$247,031
$245,602
($1,429)
COMENITY BK WILMINGTON DE
A CD
200
2.300
03/29/22
NR
NR
1.12%
3.95
$100.00
2.300
$200,000
99.38
$88
Conditional Puts - Death of holder
20036DXN2
0.16
03/29/17
2.457
$200,000
$198,762
($1,238)
SYNCHRONY BK RETAIL CTF DEP PROGR
B CD
245
2.400
04/07/22
NR
NR
1.37%
3.91
$100.00
2.400
$245,000
99.76
$1,949
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.18
05/09/17
2.461
$245,000
$244,405
($595)
MARYSVILLE MICH PUB SCHS DIST GO U
B Muni -Taxable MI
500
2.317
05/01/22
Aa1
2.75%
3.98
$98.85
2.565
$494,230
98.08
$3,025
TAXABLE - Material Events
574446GV6
0.18
05/09/17
2.800
$494,230
$490,395
($3,835)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable NY
500
1.650
05/01/22
Aa1
AAA
2.68%
4.03
$99.43
1.771
$497,125
95.39
$2,154
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.19
05/09/17
2.812
$497,125
$476,935
($20,190)
JP MORGAN CHASE BANK NA
B CD
245
1.250
05/31/22
NR
NR
1.36%
3.21
$100.00
1.243
$245,000
98.68
$562
Callable 05/18@100 - Multi -Step Coupon -Co
48125Y21_7
0.12
05/09/17
2.036
$245,000
$241,761
($3,239)
FEDERAL HOME LN MTG CORP CALL STE
B Agency
1,000
2.100
07/27/22
Aaa
AA+
5.52%
3.79
$100.00
2.100
$1,000,000
98.38
$292
Callable 04/18@100 - Multi -Step Coupon
3134GBYN6
0.17
07/27/17
2.616
$1,000,000
$983,770
($16,230)
AMERICAN EXPRESS CENTURIAN BK CTF
B CD
245
2.350
08/08/22
NR
NR
1.36%
4.20
$100.00
2.350
$245,000
98.75
$2,855
Conditional Puts - Death of holder - Restrict
02587DV47
0.20
08/08/17
2.646
$245,000
$241,940
($3,060)
Please see the last page of this report for detail.
Page 38 of 42
Multiple Portfolios
POSITION DETAIL as of 02/01/2018 Page 3 of 3
*See glossary for ACCT legend
Please see the last page of this report for detail.
Page 39 of 42
A Type St
Qty
Cpn
Maturity
Mdy S&P
% Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
2.000
08/22/22
2.75%
3.37
$100.00
2.000
$500,000
98.09
$4,444
Callable 02/18@100 - Multi -Step Coupon .
3134GBB27
0.13
08/22/17
2.667
$500,000
$490,470
($9,530)
ALLEGIANCE BK TEX HOUSTON ACQUIRE
B CD
245
2.200
11/03/22
NR NR
1.35%
4.49
$100.00
2.200
$245,000
98.35
$30
Conditional Puts - Death of holder - Restrict
01748DAY2
0.21
11/03/17
2.570
$245,000
$240,953
($4,047)
DISCOVER BK GREENWOOD DELB
CD
245
2.450
11/18/22
NR NR
1.37%
4.46
$100.00
2.450
$245,000
99.43
$1,299
Conditional Puts - Death of holder
254672WU8
0.23
05/09/17
2.577
$245,000
$243,601
($1,399)
WELLS FARGO BANK NA 84 MO
B CD
245
1.650
11/23/22
NR NR
1.38%
0.78
$100.00
1.650
$245,000
100.18
$820
Callable 11/18@100 - Multi -Step Coupon -Co
94986TWE3
0.01
05/09/17
1.422
$245,000
$245,439
$439
LIVE OAK BANKING COMPANY WILMINGT
B CD
245
2.500
12/13/23
NR NR
1.36%
5.43
$100.00
2.500
$245,000
98.98
$67
Conditional Puts - Death of holder
538036CZ5
0.31
12/13/17
2.689
$245,000
$242,494
($2,506)
COMMERCE CALIF CMNTY DEV COMMN S
B Muni -Taxable CA
500
3.000
08/01/24
AA
2.71%
5.83
$105.32
2.200
$526,595
96.51
$167
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.39
05/09/17
3.608
$524,060
$482,550
($41,510)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable NY
500
2.600
11/01/24
Aa1 AAA
2.72%
6.08
$97.35
2.998
$486,750
97.03
$3,394
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.42
05/09/17
3.091
$486,750
$485,155
($1,595)
HSBC BANK USA, NATIONAL ASSOCIATIO
B CD
240
2.250
03/11/25
NR NR
1.34%
2.01
$100.00
2.249
$240,000
99.61
$2,175
Callable 03/20@100 - Multi -Step Coupon -Co
40434ASB6
0.05
05/09/17
2.443
$240,000
$239,054
($946)
*See glossary for ACCT legend
Please see the last page of this report for detail.
Page 39 of 42
h
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITV
Regular board Meeting Tuesday, January 16, 2018, 7:00 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF TIIE REGULAR BOARD MEETING ON
DECEMBER 19, 2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki
Willemssen seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Nikki Willemssen moved to approve City Center General Fund payments of $11,349.54
for checks 8904 to 8911. Steve Jensen seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center December 31, 2017 financial statements.
Nikki Willemssen seconded and the motion carried unanimously.
c. Nikki Willemssen moved to approve Park Towers operating account payments of
$40,193.99 for checks 14164 to 14195 and approve Park Towers Security Account
payments of $282.29 for checks 1564. Steve Jensen seconded and the motion carried
unanimously.
d. November 2017 Park Towers financial reports unavailable due to accountant software
conversion.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied.
b. Park Towers' January Newsletter: FYI
c. AT&T antennae lease rate increase effective 3111201$ to $2,329.00 per month
0 Jean Ward updated the Board on the signed, third lease amendment with AT &T.
5. CONSIDERATION OF OFFERING UP TO $5,000 FOR PURCHASE OF 141 5'H
AVENUE NE
Steve Jensen moved to approve offering up to $5,000 for the purchase of 141 5th Avenue NE.
Nikki Willemssen seconded and the motion carried unanimously.
6. CONSIDERATION OF RESOLUTION 2018-1 TO ADOPT THE 2018 CITY OF
HUTCHINSON COMPENSATION PLAN
Steve Jensen moved to approve the Resolution 2018-1 to adopt the 2018 City of Hutchinson
Compensation Plan. Nikki Willemssen seconded and the motion carried unanimously.
7. CONSIDERATION FOR CONTRACT EXECUTION FOR AWARD OF MHFA IMPACT
FUNDS
Nikki Willemssen moved to approve the execution for award of MHFA Impact funds. Steve
Jensen seconded and the motion carried unanimously.
January 16, 2018 Minutes Page 1 of 2
S. COMMUNICATIONS
• RESULTS OF SCDP RENTAL REHAB PROJECT MONITORING
• HRA/LENDER MEETING SCHEDULED FOR JANUARY 24, 2018
9. ADJOURNMENT
Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
HRA DIRECTOR PERFORMANCE EVALUATION FOLLOWING BOARD MEETING
Recorded by Jean Ward, HRA Executive- Director
- , 17 -
Gary Foxier, Secretary/Treasurer
January 16, 2018 Minutes Page 2 of 2
