03-29-2017 HUCMMINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, March 29, 2017
Call to order — 3:00 p.m.
President Monty Morrow called the meeting to order. Members present: President
Monty Morrow; Vice President Anthony Hanson; Secretary Mark Girard; Commissioner
Robert Wendorff; Commissioner Don Martinez; General Manager Jeremy Carter;
Attorney Marc Sebora.
Conflict of interest
None
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
A motion was made by Commissioner Martinez, seconded by Commissioner
Wendorff to approve the Consent Agenda. Motion was unanimously carried.
3. Approve Financial Statements
Jared Martig presented the financial statements. After discussion, a motion was
made by Secretary Girard, seconded by Vice President Hanson to approve the
financial statements. Motion was unanimously carried.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich
L It is looking to be a busy construction year.
ii. Speaking with State legislation regarding small cell regulation.
iii. In process of signing an agreement for the proposed hotel site.
b. Divisions
L Randy Blake —
1. Working on the Unit 8 excitation project.
Jared Martig -
1. There will be a note on customer's bills stating that HUC will not be
accepting payments at end of month as we go through a software
conversion. The new online payment vendor will be going live with the
new software.
iii. John Webster -
1. Nothing to report.
iv. Dave Hunstad -
1. Working on spring projects.
v. Dan Lang -
1. Busy preparing for the Unit 1 valve project.
2. Working on future generation plans with Jeremy Carter and Marc
Sebora.
c. Legal — Attorney Sebora
i. Nothing to report.
d. General Manager — Jeremy Carter
i. Clean Power Plan stakeholders meeting is taking place this Friday.
ii. Tracking updates on the legislative bills.
iii. Working on Units 6 and 7 project consultant contract.
6. Policies
a. Review Policies
i. Sealing of Meters — Electric
ii. Meter Testing - Electric
iii. Right -of -Way Clearing
iv. Layoffs
v. Voluntary Leave of Absence
No changes were recommended at this time.
b. Approve Changes
i. Electric Meter Placement
ii. Promotions and Transfers
The changes made were for clarification.
After discussion, a motion was made by Commissioner Martinez, seconded
by Secretary Girard to approve the changes to the Electric Meter Placement
and Promotions and Transfers policies. Motion was unanimously carried.
(Changes attached.)
7. Unfinished Business
a. Update on Pack Gas Discussions
Attorney Sebora talked with New Ulm's city attorney. New Ulm is looking to
settle the pack gas with HUC. Sebora requested New Ulm send HUC a draft
settlement document.
8. New Business
a. Initial Discussion and Information on a Community Solar Garden
Dave Hunstad presented information on a proposed community solar garden in
Hutchinson explaining the types of models available, the approximate costs
associated with building a solar garden (excluding property cost) and the
approximate yearly savings to the customer. (Presentation attached.)
b. Update on Reliability and System Improvement (RP3) Program
Old
Dave Hunstad presented an overview of HUC's Reliability and System
Improvement Program (RP3). Hunstad explained HUC has been awarded the
American Public Power Association's RP3 designation since 2010 based on the
criteria of safety, workforce development, reliability and system improvement.
HUC has been installing underground conductor since the early 70's.
Hunstad discussed factors considered in the decision to replace old conductor,
what conductor has been replaced to date and what remains to be replaced.
c. 2016 Review of Conservation Improvement Program (CIP)
Nick Nelson, HUC Energy Conservation Administrator, gave a presentation on
the 2016 Conservation Improvement Program. (Presentation attached.)
d. Approval of Request for Proposal for the 2017 Rate Study
GM Carter presented the 2017 rate study request for proposal. A motion was
made by Secretary Girard, seconded by Vice President Hanson. Motion was
unanimously carried. (Request for Proposal attached.)
e. Approve 2017 Rate Study Committee
GM Carter, Jared Martig, and John Webster volunteered to be on the 2017
Rate Study Committee. GM Carter requested the presence of two
commissioners on the committee as well.
A motion was made by Vice President Hanson, seconded by Secretary Girard
to appoint Commissioner Wendorff and Commissioner Martinez as members of
the 2017 Rate Study Committee. Motion was unanimously carried.
f. Approve Charge Offs
Jared Martig presented the 2017 charge-offs for approval. A motion was made
by Vice President Hanson, seconded by Commissioner Wendorff to approve
the 2017 charge-offs. Motion was unanimously carried. (Charge-offs attached.)
9. Adjourn
There being no further business, a motion was made by Commissioner Martinez,
seconded by Secretary Girard to adjourn the meeting at 4:18 p.m. Motion was
unanimously carried.
ATTEST:
Monty Morr w, President
M
VO U , tA, ef�
IlArk- Girard, Secretary