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12-26-2017 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 26, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, and Chad Czmowski. Member absent was Steve Cook. Others present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14832 — Resolution Accepting Cash Donation from Heart of Minnesota Animal Shelter for Hutchinson Dog Park (b) Resolution No. 14833 — Resolution Accepting Cash Donation from Thomas Kennedy for Law Enforcement Memorial Park Fund (c) Resolution No. 14834 - Resolution Accepting Statue Donations from Hutchinson Lions Club for Sculpture in Lions West Park and from Amy Solinger for Fixture in Dog Park Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14832, 14833 and 14834. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 12, 2017 Motion by Christensen, second by Czmowski, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES DECEMBER 26, 2017 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Items for 2nd Avenue SE Water Main Relocation (Letting No. 3, Project No. 18-03) 1. Resolution No. 14830 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14831 - Resolution Receiving Report and Calling Hearing on Improvement (b) Consideration for Approval of Renewing 2018 Massage License for Angel's Massage LLC (c) Consideration for Approval of Resolution No. 14829 - A Resolution Supporting the Maintenance of Local License Bureaus (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 10, 2018, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest AC Club on July 29, 2018, at McLeod County Fairgrounds (f) Consideration for Approval of Issuing Transient Merchant License to Beth Holm for Holding Pop-up Sales at The Depot (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Lofdahl, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 8. APPROVE/DENY RESOLUTION NO. 14815 — RESOLUTION ADOPTING 2018 FEE SCHEDULE Matt Jaunich, City Administrator, noted that some additional questions were posed at the last Council meeting and therefore this item was tabled. Mr. Jaunich stated that staff has reviewed the areas of the fee schedule that were questioned and has provided further input on the fee schedule included in the packet. Staff is comfortable with the proposed fee schedule. He did inform the Council that Council Member Cook, who is absent this evening, had posed some additional questions via email which Mr. Jaunich had responded to. A copy of the email exchanges were distributed to the Council. Council Member Lofdahl noted that he had received comments on the WAC and SAC fees and the necessity of them. The Council expressed that this fee has remained the same for several years and feel it is fair and in line or less than what other entities charge. Motion by Czmowski, second by Christensen, to approve Resolution No. 14815. Motion 2 CITY COUNCIL MINUTES DECEMBER 26, 2017 carried unanimously. NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 14810 — RESOLUTION ADOPTING 2018 COMPENSATION PLAN AND POSITION CLASSIFICATION TABLE AND PAY GRID Mr. Jaunich noted this is the annual compensation plan and changes from last year's plan are noted in the resolution. Some changes have been made to the performance piece of the compensation plan and will continue to be worked on over the years. This item has been reviewed by the wage committee. Council Member Cook had posed some questions to Mr. Jaunich via email and his questions were distributed to the Council this evening. Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14810. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 14835 — RESOLUTION ADOPTING 2018 SEASONAL/TEMPORARY COMPENSATION PLAN Mr. Jaunich noted that this plan includes the pay grid for temporary and seasonal employees. An inflationary factor has been included in the minimum wage rates and is incorporated into the pay grid. The wages are very competitive for temporary and seasonal employees. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14835. Motion carried unanimously. 11. APPROVE/DENY 2018 BUDGET/LEVY ITEMS (a) Resolution No. 14819 — Resolution Approving 2018 Liquor Fund Budget (b) Resolution No. 14820 — Resolution Approving 2018 Water Fund Budget (c) Resolution No. 14821 — Resolution Approving 2018 Sewer Fund Budget (d) Resolution No. 14822 — Resolution Approving 2018 Stormwater Fund Budget e) Resolution No. 14823 — Resolution Approving 2018 Refuse Fund Budget f) Resolution No. 14824 — Resolution Approving 2018 Compost Fund Budget (g) Resolution No. 14825 — Resolution Approving 2018 General Fund Budget (h) Resolution No. 14826 — Resolution Approving Final 2018 General Fund and Debt Service Fund Levy i Resolution No. 14827 — Resolution Approving Final 2018 HRA Levy Resolution No. 14828 — Resolution Approving Final 2018 EDA Levy Mr. Jaunich explained that a preliminary budget and tax levy was set in September at 3.4%. To date, the tax levy increase is proposed at 2.4%. A general fund balance will be at approximately 51 % which is a healthy fund balance for 2018. No significant changes have been made since the Truth in Taxation hearing nor since the workshops last held. Mr. Jaunich noted that the finance department received a reporting excellence award for their financial reporting for the 21st straight year. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14819 — 14828. Motion carried unanimously. 12. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN Mr. Jaunich explained that no changes have been made since the Truth in Taxation hearing. This plan has thoroughly been vetted through staff and Council. This Plan is truly a plan and is updated on an annual basis. Motion by Czmowski, second by Christensen, to approve Five Year Capital Improvement CITY COUNCIL MINUTES DECEMBER 26, 2017 Plan. Motion carried unanimously. 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JANUARY 9, 2018, TO DISCUSS HUTCHINSON HEALTH/HEALTH PARTNERS MERGER Mr. Jaunich noted that this workshop is being proposed as representatives from Hutchinson Health and Health Partners would like to share how they have come to this point of a merger and what plans are for the future. Motion by Czmowski, second by Christensen, to set Council workshop for January 9, 2018, at 4:00 p.m. to discuss Hutchinson Health/Health Partners merger. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial and Investment Report for November 2017 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 21, 2017 MISCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that he and Council Member Cook met with a representative from the Elks Lodge last week regarding their liquor license and the Elks informed them that they have some challenges at the state and national level with the Lodge when it comes to converting from a club license to an on -sale intoxicating liquor license. Because of this, the Elks will renew their club license for 2018 and will be working towards converting to an on -sale intoxicating liquor license over the course of the year. They will be providing a membership roster to Mr. Jaunich to view. Mr. Jaunich was also informed that all Elks members should have their membership card on them when they are at the club. Mr. Jaunich also informed the Council that a joint meeting with Historic Preservation has been set for January 16'' at 1:30 p.m. at the Depot. Also, HUC will be hosting a presentation on their cost of service study on January 17'' at 3:30 p.m. Any council members interested in attending these meetings should let Mr. Jaunich know. 16. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Christensen, second by Lofdahl, to adjourn at 6:00 p.m. Motion carried unanimously. ATTEST: 11 CITY COUNCIL MINUTES DECEMBER 26, 2017 Gary T. Forcier Mayor Matthew Jaunich City Administrator