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12-12-2017 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, DECEMBER 12, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Jim Bobier, Acoma Township, presented before the Council. Mr. Bobier commented on a concern he has with one of the members of the Council that is on the trails committee. Mr. Bobier noted that members of the horse community had approached the trails committee a couple of months back about maintaining the trail and Steve Cook, member of the trails committee, had sent an email to the trail committee members and county commissioners afterwards. Mr. Bobier felt that the items Mr. Cook had emailed should have been discussed at a regular meeting instead. Morgan Baum, 925 2nd Avenue SW, presented before the Council. Ms. Bom noted that she supports Resolution No. 14818 — Resolution in Support of a Welcoming and Inclusive Community. Carol Johnson, 550 Lakewood Drive, presented before the council. Ms. Johnson noted that she has concerns with approving Resolution No. 14818 and the costs associated with changing communities. Lee Huebner, 850 Roberts Street SW, presented before the Council. Mr. Hubner noted that he feels Hutchinson is currently a welcoming community, however he feels if the City feels a need to adopt a Resolution that it includes language pertaining to members of the community being United States citizens and being contributing members to society. Katherine Kahle, 105 Mark Drive, presented before the Council. Ms. Kahle feels that Hutchinson should not follow St. Cloud's lead as St. Cloud has a very high crime rate and she CITY COUNCIL MINUTES DECEMBER 12, 2017 feels that Hutchinson is already welcoming. She does not support the proposed Resolution Everett Hantge, 1400 Sherwood Street SE, presented before the Council. Mr. Hantge questioned the necessity of the Resolution as Hutchinson has never barred anyone from coming to the community. Matthew Fitzgerald, 316 1" Avenue NW, presented before the Council. Mr. Fitzgerald noted that he is in support of Resolution No. 14818. He feels that by the passing of this Resolution it would show many of his friends from other communities how important it is to the city be known as welcoming. Steven Walling, 1240 7th Avenue NW, presented before the Council. Mr. Walling spoke of issues in St. Cloud and Worthington and spoke against the Resolution as perhaps the city cannot manage an influx of people. Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop noted he was not in favor of the Resolution as Hutchinson is already welcoming and he does not feel it is necessary. He does not feel that this topic is really related to the duties of the Council. Laura Aase, 16496 Yacht Avenue, presented before the Council. Ms. Aase spoke in favor of the Resolution. 6. APPROVAL OF MINUTES (a) Regular Meeting of November 28, 2017 (b) Special Workshop of November 28, 2017 (c) Truth in Taxation Hearing of December 5, 2017 Motion by Christensen, second by Cook, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14812 — Resolution Transferring Funds to 2017 Construction Fund and General Fund (b) Consideration for Approval of Resolution No. 14813 — Resolution Transferring Funds to Finance 2017 Aquatic Center Construction Costs (c) Consideration for Approval of Resolution No. 14814 — Resolution Amending 2017 General Fund Budget (d) Consideration for Approval of 2018 License Renewals (e) Claims, Appropriations and Contract Payments Items 7(b) and 7(d) were pulled. Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. 2 CITY COUNCIL MINUTES DECEMBER 12, 2017 Item 7(b) had further discussion. Council Member Cook noted concerns with the proposal to transfer reserve funds from the community improvement and general funds to the capital projects fund to finance the final aquatic center construction. As Andy Reid, Finance Director, explained, the original funding assumption included a $750,000 inter - fund loan from the Refuse fund. He has now determined that the inter -fund loan is not necessary and the City can avoid the five-year loan repayment which included an interest component. The Community Improvement and Capital Projects fund have the capacity to absorb the remaining costs and arrive at 2017 unreserved cash balances of approximately $450,000 and $600,000 respectively. The 2017 general fund balance will beat 51% after funding the final $500,000. Council Member Cook suggested borrowing a portion of the $750,000, such as an amount of $500,000, coming out of the community improvement fund and as things change it can be paid off later. Mr. Reid noted that the original funding plan was defined two years ago and noted that $750,000 from the facilities plan was designated for the aquatic center. Fund balances are where they were expected prior to the inter -fund loan so the thought was not to have pay off an inter -fund loan which accrues interest. Council Member Cook noted he has concerns with other needs that may be out there. He would prefer to have more funds in reserve. Mayor Forcier noted that he feels the finance director has the most expertise in this area and supports his decision. Matt Jaunich noted that staff could put together other options for the Council to consider and bring them forward at a future meeting. Motion by Cook to table this item and have staff bring back other options. Motion died for lack of second. Motion by Czmowski, second by Forcier, to approve Item 7(b). Roll call vote was taken: Christensen — aye; Lofdahl — aye; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. Item 7(d) had further discussion. Council Member Cook noted that a few years ago the City reduced the on -sale intoxicating liquor license fee from $3700 to $2000 and also held discussions on clubs abiding by state law and only serving to members and bona fide guests. Council Member Cook noted the Elks is still operating under a club license. He asked that they provide a membership list as required by city code and he also asked that compliance checks on memberships be conducted on an annual basis. Council Member Cook noted that this is more of a fairness issue amongst license holders. Motion by Cook, second by Lofdahl, to approve licenses other than contingent that the Elks provide a membership list and verify that they are serving to members only. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. PUBLIC HEARING FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT NO. 18-01) (a) Approve/Deny Resolution No. 14816 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14817 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that a neighborhood meeting was held on November 21, 2017. The project area consists of the Century Avenue SE corridor from Hwy 15 to Jefferson Street SE. The proposed project consists of the existing roadway surface/section, limited utility replacements/upgrades, limited drainage/storm sewer improvements, draintile installation, signing/striping, street CITY COUNCIL MINUTES DECEMBER 12, 2017 lighting, sidewalks, trails, traffic signal modifications, landscaping and restoration. A portion of the proposed work will be funded by previously allocated federal aid funding. The remainder of the work will need to be funded by City bonds, utility funds and property improvement special assessments. Construction is anticipated to start in the spring/summer of 2018. The estimated total project cost is $2,248,000. Lofdahl asked about extending a trail over to Elks Park as was suggested at the last Council meeting. Exner noted that that is not an option due to federal funds being used for the project and the trail extending off of the Century Avenue corridor. Katherine Kahle presented before the Council. Ms. Kahle thought the project sounded really good. Craig Bishop asked about the federal funding. He asked if the Council had any concerns about using federal funds in light of the debt issues at the federal level. Staff and Council noted that these federal funds are coming from federal gas tax dollars that are allocated throughout the state and the City is entitled to. Motion by Czmowski, second by Christensen to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14816 and 14817. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. REVIEW OF TRUTH IN TAXATION HEARING Matt Jaunich, City Administrator, provided a review to the Council of the truth in taxation hearing that was held last week. Mr. Jaunich asked for any additional comments or feedback from the Council. Open enrollment has been completed for insurance benefits and the results have reduced the proposed budget by $38,000. The proposed levy increase is at 2.4% as opposed to over 3% that was preliminarily set. The final levy will be set at the December 26, 2017, Council meeting. 10. REVIEW OF 2018 LEGISLATIVE PRIORITIES Matt Jaunich, City Administrator, provided a review to the Council of the 2018 legislative priority list that has been established by staff. This document will be used when staff and Council visit with state legislators and at meetings held at the Coalition of Greater Minnesota Cities. Council Member Cook had some additional suggestions to add to the list as did John Olson, Public Works Manager, for items related to the airport. Any other additional items can be sent to Mr. Jaunich as this priority list is expected to be approved at the January 9, 2018, Council meeting. 11. REVIEW OF THE 2017 AQUATIC CENTER SEASON AND FINAL CONSTRUCTION COSTS Matt Jaunich, City Administrator, provided a review to the Council of the 2017 aquatic season and final construction costs. Attendance hit over 55,000 in 2017 as compared to last year's attendance of just over 10,000. The average yearly attendance since 1995 was approximately 16,000. The 2017 attendance was about a 425% increase from the pool's final year of being open in the previous set up. Mr. Jaunich shared the following statistics: busiest membership days check in days was Mondays; slowest membership check in days was Sundays; the busiest summer day was June 9h; the busiest admission day was June 4h; the busiest concession day 11 CITY COUNCIL MINUTES DECEMBER 12, 2017 was June 10h; 2868 memberships were sold; 26,397 membership check -ins; 1451 spectators; 2490 swimmers after 5:00 p.m.; 1740 green tickets; 513 cash paying fitness swimmers; 22,346 cash paying daily swimmers. The aquatic center lost approximately $76,000 in 2017. In 2018 fees and rates will be adjusted upward — daily admission fee will increase from $6.00 to $7.00 and season pass fees for morning fitness will increase from $60.00 to $90.00 along with additional members for season passes increasing from $20.00 to $35.00. Mr. Jaunich provided a comparison of aquatic center revenues and expenses compared to other city recreation facilities. Mr. Jaunich then reviewed final construction costs for the aquatic center which had a grand total of costs of $6,178,020. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14815 — RESOLUTION ADOPTING 2018 FEE SCHEDULE Matt Jaunich noted that this Resolution is staff's formal request for the annual fee schedule. Mr. Jaunich noted that a fair amount of the fees are set by statute or at least the maximum amounts are set by statute. Council Member Cook commented that some fees have not increased for several years and he asked that the fees be reviewed again to see if some increases may be warranted due to labor costs and equipment cost increases. Mr. Jaunich noted that he can have staff review the fees in their areas again and ensure that the fees being proposed are appropriate. Motion by Cook, second by Lofdahl, to table Resolution No. 14815. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 14818 - RESOLUTION IN SUPPORT OF A WELCOMING AND INCLUSIVE COMMUNITY Council Member Lofdahl read Resolution No. 14818. Motion by Lofdahl, second by Cook, to adopt Resolution No. 14818. Lofdahl spoke about the Constitution and the Bill of Rights and the 14'' Amendment and also spoke about being a veteran. He also had concerns on the percentage of people that are racist and are not welcoming of others into the community. Council Member Christensen noted that she has received several comments from residents who feel that Hutchinson is already a very welcoming community and does not feel that anyone has ever been turned away from the city. Christensen noted that she feels the Resolution is unnecessary. Council Member Czmowski commented that the majority of the feedback he has received from residents is that the Resolution is not necessary. Council Member Cook noted that he feels Resolutions do matter and they are important tools. Cook spoke about a seminar he and Lofdahl attended held by the LMC earlier this year. Cook spoke about the large demographic changes that are happening throughout the state and will continue to happen and Cook felt it advantageous for the City to be on the front end of it and not the back end. Cook spoke about how diverse work groups will be needed as part of economic development. Cook noted that the Council as community leaders can affirm that the city is a welcoming community to all. Mayor Forcier noted that he has heard from many on this topic as well. Mayor Forcier expressed that he feels Hutchinson has never been thought of as not welcoming to others. Roll call vote CITY COUNCIL MINUTES DECEMBER 12, 2017 was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski — nay; Forcier — nay. Motion failed 3 to 2. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS MISCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Mr. Jaunich informed the Council that a workshop is going to be held on January 9, 2018, for Hutchinson Health representatives to present on the integration with Health Partners. 16. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke about the Hutchinson plats preservation and noted that he would like to have them preserved. However, the City does not have a way to preserve documents from water and fire at the City Center. He asked that staff look at the best way to preserve the plats as well as other original documents. Cook spoke about the CFA funding request for a special project that came before the Council at the last meeting. Cook suggested that this item be put before the Public Arts Commission for their review and then recommendation to the City Council. The Council was in agreement with this approach. John Lofdahl — Council Member Lofdahl noted that Lori Pickell-Stangel has resigned from the McLeod County Historical Society. Gary Forcier — Mayor Forcier presented a picture that he had representing Hutchinson. Mayor Forcier noted that some business people have offered to enlarge the picture and Mayor Forcier proposed hanging it behind the Council Bias. This topic can be discussed at a future Council meeting. ADJOURNMENT Motion by Cook, second by Christensen, to adjourn at 7:35p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator