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cp01-23-2018C CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 111 Hassan Street SE Hutchinson. MN 55350-2522 Phone 320-587-515I, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL MEETING Tuesday, January 23, 2418 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special meeting for Tuesday, January 23, 2418, at the Hutchinson City Center, i 11 Hassan Street SE, Hutchinson. Minnesota for the following purpose: ■ Conduct City Administrator Performance Review DATED: January 18, 2Q 18 POSTED: City Center Matthew J nick, City Ad >strator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 23, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14844 — Resolution Accepting Cash Donation from Village Ranch to Hutchinson Police Department (b) Resolution No. 14851 — Resolution Accepting Cash Donation from Historic Hutchinson for Costs Associated with Historic Church PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if nota public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —stateyour name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 9, 2018 (b) Workshop of January 9, 2018 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 3, 2018, at McLeod County Fairgrounds (b) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters Association on April 7, 2018, at McLeod County Fairgrounds (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March 10, 2018 CITY COUNCIL AGENDA JANUARY 23, 2018 (d) Consideration for Approval of Resolution No. 14848 - Resolution for Authorization to Apply for Workforce Housing Development Program Grant (e) Consideration for Approval of Work Order 41 - Professional Services Agreement for Airport Zoning Ordinance Update (f) Consideration for Approval of Resolution No. 14849 — Resolution Approving Entering into State of Minnesota Agency Agreement for Federal Participation in Construction (g) Consideration for Approval of Premises Permit Application for American Legion Post 96 at Crow River Golf Club (h) Consideration for Approval of Resolution No. 14850 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan for a Multi -Tenant Retail Building and Variance to Reduce Parking Stall Size in a C-4 Zoning District Located at 1094 Hwy 15 South with Favorable Planning Commission Recommendation (i) Consideration for Approval of Items for 2018 Lift Station Improvements Project (Letting No. 13, Project No. 18-13) 1. Resolution No. 14846 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14847 - Resolution Receiving Report and Calling Hearing on Improvement (j) Appointments/Reappointments to City Boards/Commissions 1. Reappointment of Mike McGraw to EDA Board to December 2023 2. Reappointment of Jessica Forcier to Planning Commission to March 2023 1. Appointment of Michael Becker and Judy Simons to Senior Advisory Board to January 2021 2. Appointment of Michelle Kiefer to Bicycle -Pedestrian Advisory Committee to August 2020 (k) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE NtMUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. LIQUOR HUTCH ANNUAL REPORT 9. CREEKSIDE ANNUAL REPORT 10. DISCUSSION ON HISTORIC DEPOT AND GRAFFITI PRESERVATION PROJECT 11. DISCUSSION ON "MUNICIPAL CONSENT" IN REGARD TO THE HIGHWAY 15/MAIN STREET PROJECT UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA JANUARY 23, 2018 NEW BUSINESS 12. APPROVE/DENY CITY OF HUTCHINSON 2018 LEGISLATIVE PRIORITIES 13. APPROVE/DENY RESOLUTION NO. 14845 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2ND AVENUE SE WATER MAIN RELOCATION PROJECT (LETTING NO. 3, PROJECT NO. 18-03) 14. APPROVE/DENY SETTING PUBLIC MEETING FOR FEBRUARY 6, 2018, AT 6:30 P.M. TO REVIEW THE FINAL DRAFT OF THE HUTCHINSON LAKES/RIVER BASIN IMPROVEMENTS STUDY 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 13, 2018, AT 4:30 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT GEOMETRIC LAYOUT GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for December 2017 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 19, 2017 c) Planning, Zoning, Building Department Quarterly Report (d) Planning Commission Minutes from October 17, 2017 MISCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION N O. 14844 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Village Ranch Inc. $2,000.00 12/26/2017 WHEREAS, such donation has been contributed to the Hutchinson Police department as a general donation to the department. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 23rd day of January 2018. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Accepting Donation from Historic Hutchinson Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At our last council meeting, Jim Fahey presented the City with a check on behalf of Historic Hutchinson for $3,500 to help offset the costs associated with the Historic Church. The City Council needs to officially accept that donation and designate its use. BOARD ACTION REQUESTED: Approval of Resolution 14851 - Accepting a Donation Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14851 RESOLUTION ACCEPTING A DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and WHEREAS, the following organization has offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Historic Hutchinson Amount $3,500.00 WHEREAS, the donation is being made to assist the City in the costs associated with the care of the "Historic Church"; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered and assign use to offset the costs associated with taking care of the Historic Church, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 23rd day of January 2018. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, JANUARY 9, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14836 — Resolution Accepting Cash Donation from Theresa Gubrud for Hutchinson Dog Park - $100 (b) Resolution No. 14838 — Resolution Accepting Cash Donation from Village Ranch to Hutchinson Fire Department - $2000 (c) Proclamation — Heart of Hutch "One Book, One Community" Month Motion by Cook, second by Christensen, to approve Resolution Nos. 14836 and 14838. Motion carried unanimously. Mary Henke, Heart of Hutch — One Book, One Community, presented before the Council. Ms. Henke spoke about three events being held for the community book discussion. Ms. Henke also briefly reviewed the book and provided a copy to the Council. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 26, 2017 Motion by Lofdahl, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES JANUARY 9, 2018 7. APPROVAL OF CONSENT AGENDA (a) Resolution No. 14839 - Appointing Matthew Jaunich as City Administrator for 2018 (b) Resolution No. 14840 - Designating Official Newspaper as Hutchinson Leader (c) Resolution No. 14837 - Designating Depositories of City Funds in Commercial Banks and Institutions (d) Selection of Council's Vice President — Chad Czmowski (e) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Mary Christensen 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 5. JOINT PLANNING BOARD — John Lofdahl 6. LIBRARY BOARD — Mary Christensen 7. MID -MINNESOTA COMMISSION — John Lofdahl 8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 9. PLANNING COMMISSION — John Lofdahl 10. PUBLIC ARTS COMMISSION — Steve Cook 11. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Steve Cook (f) Designation of Council Representatives to Other Committees: 1. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 2. JOINT PLANNING BOARD — John Lofdahl 3. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 4. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski 5. WAGE COMMITTEE — Steve Cook and John Lofdahl 6. REGIONAL RADIO BOARD — Mary Christensen 7. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Mary Christensen (g) Consideration for Approval of 2018 City Calendar (h) Consideration for Approval of Purchasing Sensus Software As A Service For Meter Reading System (i) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 19, 2018, and September 29, 2018 (j) Claims, Appropriations and Contract Payments 2 CITY COUNCIL MINUTES JANUARY 9, 2018 Items 7(h) and 70) were pulled Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(h) had further discussion. Council Member Cook noted that annual fees for years 3, 4, and 5 were not addressed in the board action form but were on the quote. Tom Kloss, IT Director, clarified that there will be fees they just weren't included on the board action form. Motion by Christensen, second by Cook, to approve Item 7(h). Motion carried unanimously. Item 70) had further discussion. Council Member Cook asked for clarification on the SEH Sanitary Sewer Collection System Analysis. Kent Exner explained that this is for the inflow study approved by the Council last Fall. The study was for Wastewater lift station data to see where problematic areas are for inflow and infiltration. The results should be complete in March or April. Motion by Cook, second by Lofdahl, to approve Item 70). Motion carried unanimously PUBLIC HEARINGS — 6:00 P.M. 8. SECOND AVENUE SE WATER MAIN RELOCATION PROJECT (LETTING NO. 3, PROJECT NO. 18-03) (a) Approve/Deny Resolution No. 14841 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14842 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that it has been determined by the Minnesota Department of Natural Resources that directional boring is the preferred installation method for the City to relocate a water main from the existing bridge structure to beneath the South Fork of the Crow River stream bed. It is anticipated that this project will exceed $100,000 therefore will require the public bid process. This project will be funded by the City's water utility and will not be funded by any amount of bonding proceeds or special assessments. Mr. Exner explained the project as relocation of existing watermain from bridge structure to subsurface installation (river crossing). The boring process will take approximately 3-4 weeks in February, therefore 2nd Avenue will be closed during that time. If the boring process fails for some reason, negotiations will need to be made with the contractor for open -cut work. No public comments were received. Motion by Cook, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, to approve Resolution Nos. 14841 and 14842. Motion carried unanimously. ['he purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ,icludes items like monthly or annual reports and communications from other entities.) 9. REVIEW OF HUTCHINSON HEALTH/HEALTH PARTNERS MERGER CITY COUNCIL MINUTES JANUARY 9, 2018 Dr. Steve Mulder, Hutchinson Health, presented before the Council. Dr. Mulder explained that a workshop was held prior to the Council meeting on the merger between Hutchinson Health and HealthPartners. Dr. Mulder explained that a rigorous process was followed when determining what would be needed to best fit the health needs of the community. Process and analysis determined that a merger with HealthPartners would bring the most benefit. Hutchinson Health will remain a sole member, corporate entity governed by a local board. Employees will remain employed by Hutchinson Health and Hutchinson Health will retain its own balance sheet — assets are not transferred. This new partnership will bring enhanced services to the community with an expansion of clinical services and support. 10. HISTORIC HUTCHINSON ANNUAL REPORT Jim Fahey, Historic Hutchinson, presented before the Council. Mr. Fahey provided an update on the activities of Historic Hutchinson over the last year. Projects included Harrington -Merrill House carriage house upgrades, historical church national registry research and other upgrades to the church, and Depot historical graffiti project. Tours of the history of Hutchinson are ongoing, living history tours, popcorn sales for Music in the Park, partnered with RiverSong to host Music in the Park in Library Square no longer hosted by the Chamber of Commerce, member of the Center for the Arts, member of the McLeod County Historical Partnership, updated disaster plan. Mr. Fahey also presented a check in the amount of $3500 to the City of Hutchinson for their contribution to the historical church. Looking for new space for the Center for the Arts effective this summer. Encouraged City to apply for legacy grant to research whether or not the City should apply for a historic district. Provide for consistent venues amongst the various organizations. 11. REVIEW OF CITY FORESTRY OPERATIONS John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a review of City forestry operations. The goal for the forestry diversification program increased from 20 trees to 40 trees. There were 30 forestry diversification program trees identified in 2017. Although this is below the goal, considering additional efforts required to complete the recent DNR planting grant, this represented 10 additional trees than had been planned for early last year. Since April, staff has learned that emerald ash borer is as close to Hutchinson as Eden Prairie. In 2018, there will be no planting grant, so additional focus can be placed on forestry diversification program trees. Mr. Olson reviewed the goal of urban forest maintenance, and the urban forest maintenance program. Mr. Olson also reviewed forestry operations in general as well as the City's tree inventory and species. Mr. Olson also spoke about tree disease/infestation, planting, pruning, removals, storm damage/emergencies, the emerald ash borer response plan and finances. Further review was done on the emerald ash borer management plan. Council Member Cook provided some suggestions to the emerald ash borer management plan. Questions were raised as to Creekside being identified as the county's disposal site for infested trees. Council Member Cook suggested that signs be posted at the City campground that no firewood is to be brought in from an outside source. Other general discussion was held regarding funding and other operations. 12. INTRODUCTION OF PROPOSED SIDEWALK POLICY UPDATE John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff is recommending proposed changes to the sidewalk policy. The last update of the sidewalk policy was done in 2010. Because of additional sidewalk facilities, the additional maintenance required, and because of other factors, especially those affecting snow removal on sidewalks, staff is proposing an update to the policy. Mr. Olson provided a priority map .19 CITY COUNCIL MINUTES JANUARY 9, 2018 of snow removal routes. Council Member Cook expressed that it would be beneficial to have a section in the policy related to trails. Council Member Cook felt that property owners along trails should be asked to clear a path through the snow to make the trails more passable until the city gets there to do the normal cleaning. Council Member Cook also suggested perhaps that new development subdivision agreements should require one sidewalk and/or trail. Kent Exner felt that that would be better addressed within the subdivision ordinance. 13. UPDATE ON PILOT DISCUSSION Matt Jaunich, City Administrator, provided an update to the Council on PILOT discussions held with the Hutchinson Utilities Commission. Mr. Jaunich explained that the Council's subcommittee which includes Council Members Czmowski and Cook has been meeting with HUC's subcommittee. An agreement has been reached on a new arrangement for the PILOT. Included in the packet is a proposed resolution that the HUC board is expected to officially act on later this month. The new arrangement adjusts the PILOT payment from 2.75% of the total operating revenue to 4.5% of each divisions' revenue over a three year period. The agreement also includes a floor and ceiling for future years and phases out the energy tree and street lighting payments. The resolution will come before the Council for formal action at a future meeting. UNFINISHED BUSINESS NEW BUSINESS 14. APPROVE/DENY POETRY PLAZA PROJECT Matt Jaunich noted that the Public Arts Commission is recommending that the Council approve a public art project proposed by the Center for the Arts. This project was presented to the Council at a November 28, 2017, Council workshop. The public art project is a "Poetry Plaza" project. The PAC is requesting that the Council approve the following: provide up to $5000 of existing public art funds in 2018 to Poetry Plaza project; permit city staff to install up to six permanent "street signs" in-kind to ensure that they are installed safely and in appropriate locations; require that any murals installed as part of the project meet certain conditions proposed by PAC. Motion by Lofdahl, second by Cook, to approve Poetry Plaza project. Roll call vote was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski — nay; Forcier — nay. Motion failed 3 to 2. Council Member Cook asked for an explanation for the reasons opposing the project. Council Member Czmowski expressed that he does not feel that the community will support this project. Mayor Forcier expressed that he would prefer funds be expended on public art in the form of a mural or some other art. Czmowski felt that there could be more of an impactfulproject when using city funds. He was not opposed to the CFA using their own funds raised for this project, just not use of city funds. 15. APPROVE/DENY EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT ADJUSTMENT 92 Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a report on the conclusion of the Small Cities Development Program Rental Rehab Program for the downtown area. Ms. Ward explained that this program began in 2014. DEED approved funding in the amount of $364,359. Other funds totaled $212,142; MIF -Program income totaled $175,000; and SCDP Program income totaled $20,000 for a total project cost of $771,501. Ms. Ward noted that the original project goals were for rehab of three single family units, eight units in duplex properties and 24 units in multi -family 3+ unit properties 5 CITY COUNCIL MINUTES JANUARY 9, 2018 with an estimated of 35 total rental units. 39 total rental units were rehabilitated in the downtown target area, surpassing the 35 unit goal. This grant adjustment will close out the project and finalize the budget numbers for submission to DEED. The total project cost and rental housing re -investment in the downtown target area was $668,271.54. Judy Flemming, HRA Program Coordinator, presented on the specific properties included in this project. Motion by Cook, second by Christensen, to approve execution of Small Cities Development Program Grant Adjustment 92. Motion carried unanimously. Council Member Cook asked whether or not staff feels confident that all of the rental properties in the city are part of the rental registration program. Matt Jaunich noted that 100% of the rental properties may not be included, but staff does try to be diligent in monitoring rental properties to ensure they are registered. 16. APPROVE/DENY RESOLUTION NO. 14843 — AUTHORIZATION TO EXECUTE MNDOT GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION John Olson, Public Works Manager, explained that this is for updating the airport zoning ordinance. The airport zoning ordinance has not been updated since 1984. Updates would be based on results of the 2015 Airport Master Plan and changes in state law regarding airport zoning. Last spring MNDOT Aeronautics staff had contacted Mr. Olson to indicate the possibility of using a State FY2017 grant for zoning updates. Unfortunately a State FY2017 grant was not available so instead they have provided a State FY2018 grant. Staff has determined that due to complicated airport zoning issues, it is in the City's best interest to engage an airport consultant for this detailed work. The project would be funded 70% with a MnDOT Aeronautics grant, with 30% of local funds that will come from planning money set aside as part of project fees. Primary components of the project include: joint zoning board meetings to discuss, outline zoning requirements and receive feedback; revise, amend and update airport zoning ordinance with maps; conduct/lead two public hearings; and coordinate with MnDOT Aeronautics on draft and final ordinance. Motion by Cook, second by Czmowski, to approve Resolution No. 14843. Motion carried unanimously. 17. APPROVE/DENY SETTING DATE FOR CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW Motion by Cook, second by Christensen, to set city administrator annual performance review for January 23, 2018, at 4:00 p.m. Motion carried unanimously. 18. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JANUARY 17, 2018, AT 3:30 P.M. TO REVIEW HUTCHINSON UTILITIES COMMISSION COST OF SERVICE STUDY Matt Jaunich noted that the HUC Board has extended an invitation to the City Council to be a part of their final on-site Cost of Service presentation by Utility Financial Solutions. This will be a presentation with the consultant providing some recommendations on a five-year rate track. No decisions will be made by the HUC Board at the workshop. Motion by Christensen, second by Forcier, to set Council workshop for January 17, 2018, at 3:30 p.m. to review Hutchinson Utilities Commission cost of service study. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, el CITY COUNCIL MINUTES JANUARY 9, 2018 policy development and governance process items.) 19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Bicycle -Pedestrian Advisory Committee Minutes from September 20, 2017 b) Residential Leaf Vacuum Service 2017 Annual Report (c) Meeker -McLeod -Sibley Community Health Assessment and Improvement Plan Council Member Lofdahl asked about the purchase of new leaf vacuums. John Olson explained that two older leaf vacuums will be replaced early in 2018. These replacements were included in the CIP Plan. Mr. Olson provided detailed information on the models being considered for purchase. MISCELLANEOUS 20. STAFF UPDATES Kent Exner — Mr. Exner explained that a utility service survey will be sent out to residents in reference to the Hwy 15/Main Street project. Also, the majority of the geometric layout of the proj ect may be approved in early February. Mr. Exner noted that staff is considering holding a workshop on February 13, 2018, to review the layout. In addition, MnDOT has interpreted that municipal consent is not required for the geometric layout, however staff is recommending that the Council review the layout and provide comments to provide back to MnDOT. Discussion was held regarding the ease of tractor -trailers maneuvering through the roundabouts and an exercise that was conducted with a hauler. Discussion was held on legislation related to large trucks on roadways. 21. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook noted that he has learned of opportunities to learn more about race — one being on MPR via a podcast; a Science Museum exhibit; and Justice Page's display at the Minneapolis Central Library. Gary Forcier — Mayor Forcier mentioned persons interested in serving on various City boards. These individuals will be appointed at the next Council meeting. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:30 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JANUARY 9, 2018, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the meeting to order. Members present were Mary Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were Matt Jaumch, City Administrator and Marc Sebora, City Attorney. DISCUSSION/REVIEW ITEMS 2. Review of Hutchinson Health/Health Partners Merger Dr. Steve Mulder, Hutchinson Health CEO, presented before the Council. Mr. Mulder introduced various individuals from Health Partners and Hutchinson Health that were in attendance. Dr. Mulder provided a review of the decision-making process that took place which resulted in Hutchinson Health and HealthPartners merging. Dr. Mulder explained that in August 2015 the Hutchinson Health board of directors reviewed the current state, organizational needs and readiness to consider an enhanced system relationship. Hutchinson Health engaged a consultant/facilitator from MedTrend to lead the project. In November 2015 a partnership task force was created that worked with the Hutchinson Health senior leadership team to clarify current state, gaps for future success, and potential for system partnership to help fill those gaps. In July 2016, the Hutchinson Health board of directors decided to move forward with the process. The board of directors then identified eight objectives important for a system integration. These included cultural fit, population health, improved financial stability, access to and analysis of data, expand the regional influence of Hutchinson Health, preserve local decision making, capital investment and prepare for new payment models. During July through December of 2016 system presentations were given to the Hutchinson Health board, senior leadership team and Leadership Council. On January 6, 2017, the Hutchinson Health board of directors decided to seek formal responses to Request for Proposals from selected systems and the formal responses were received in March 2017. From March through July 2017 in-depth reviews of the RFP responses were conducted as well as site visits of those RFP responses. HealthPartners was determined to be best suited to meet the community's needs on all of the goals/objectives that had been set. In July 2017, the partnership task force recommended to the Hutchinson Health board of directors that Hutchinson Health pursue a system partnership with HealthPartners under their fully -owned sole member model. In September 2017 the Hutchinson Health board of directors formally adopted a resolution affirming the recommendation of the task force. From July to November 2017, Dr. Mulder met with city officials to provide updates and solicit feedback. From September through December 2017 a negotiating committee reached an agreement on a term sheet outlining details of the relationship between Hutchinson Health and HealthPartners in consultation with Hutchinson Health physicians. The term sheet was then accepted by Hutchinson Health and HealthPartners board of directors. The new relationship between Hutchinson Health and HealthPartners is targeted to be implemented in April 2018. Hutchinson Health is a sole member and will remain a distinct corporate 501(c)(3) corporate entity governed by a local board. As a sole member, HealthPartners has significant reserved powers. This is not technically a sale of Hutchinson Health to HealthPartners as Hutchinson Health will retain its own balance sheet — the assets are not transferred, and the employees are still employed by Hutchinson Health. Andrea Walsh, CEO of HealthPartners, presented before the Council. Ms. Walsh provided an overview of HealthPartners which she explained is a not-for-profit, consumer -governed, integrated care and financing system. HealthPartners is comprised of a health plan, medical clinics, dental clinics, seven hospitals and a research and education institute. Ms. Walsh explained the mission, vision and values of HealthPartners and how the culture and strategy of both Hutchinson Health and HealthPartners align. Ms. Walsh spoke about the HealthPartners system of clinics being high-quality and affordable. Ms. Walsh spoke about collaboration through providers and clinicians, employers and community health partnerships. Ms. Walsh reviewed specific programs initiated by HealthPartners related to early childhood, mental health and school -wellness. Dr. Mark Sannes, Park Nicollet, presented before the Council. Dr. Sannes reviewed information and statistics on Park Nicollet and Methodist Hospital. Dr. Sannes spoke about the specialty areas and the residency program at Park Nicollet Methodist Hospital. Dr. Sannes noted that this merger will provide Hutchinson Health a regional presence and will expand its local specialty physician services in Hutchinson in the areas of pulmonology, allergy, obstetrics and mental health. Dr. Mulder expanded on specialty services, infrastructure, population health and worksite wellness. Dr. Mulder also addressed concerns that have been posed with this merger. Council Member Lofdahl asked for elaboration on the objective that was set for a cultural fit. Dr. Mulder explained that as a relational fit between Hutchinson Health and the merging organization. Ms. Walsh explained that HealthPartners strongly believes in keeping health care local, which is obviously important to Hutchinson Health. Council Member Lofdahl also asked for an example of an enhanced service. Dr. Mulder provided an example of enhancements to having specialists on-site and being able to provide a specialized program compared to just basic services. Council Member Christensen asked for more information on the "Make it Okay" mental health campaign. Ms. Walsh provided more information on the program and the various facets of it which is community-based. Council Member Cook spoke about the importance of a strong mental health program and services. Council Member Cook also spoke about the history of the privatization of the hospital and the integration and how local control has always been a top priority. Dr. Mulder also reviewed the ambulance services that are currently provided by Allina but licensed by Hutchinson Health. No changes are anticipated with the ambulance services. The helicopter service is not anticipated to return to Hutchinson. Dr. Mulder also noted that patients with any insurance coverage can seek care at Hutchinson Health, not just those with HealthPartners insurance coverage. General discussion was also held surrounding pay -for - performance. Motion by Christensen, second by Czmowski, to adjourn at 5:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License - Crow River Cutters Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on February 3, 2018, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Cutters on February 3, 2018, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151/Fay: (3 20) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered II A llcatlon 't' e F"O Short Term Date(s) Lr j�b-1�3�2�1€3 Fee: $30.00 m vm nJ1Ju yI i ear -- .m uniRILJa w i eur Organization Information If Name .35 30-6 Avs- SF, 1-(s y-odwbc)+.a Address where regular meeting are held City '3Z& b-186 - i -s -(am Phone Number Hl'i 5535:L) State zip Day and tirne of meetings? t� C i'�r+i. s p-� 0%P :ik �'ltxu Tj t :+`]Q i'x,4,' Is this organization organized under the laws of the State of Minnesota? Wtyes ❑ no How long has the organization been in existence? Z-k!jp- �, How may members in the organization? j56 What is the purpose of the organization? Tae, I-V4.94rof r! 3'0VZ TW IN! In whose custody will organization records be kept? Name Phone Number z! Address Authorized Officer of the Organization Information ,44IC d w -e- L Ait e cix-' 4�c&r-7 True Name e 11"44)5101-j 11 -flu 553 6 C) City State Zip 3XII 5K6 /5-15— Phone Number 3Z1 E�1 G (-S & b6n M1.-'fas-j t4'V Residence Address Cih, State Zip Date of Birth: 00 1 -Z'7 1 196"i Place of Birth: C-Zd-�' Y� Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? LJyes X no If yes, explain: City of Hurchinson Application for Bingo Gambling Devices License Page 2 of 3 under Minnesota A Gtr 320.6-93 True Name Phone Number Residence Address fry:c 4 Cf--, CA A/X-f City Slate nn zip Date of Birth: Q9) /.27 1 Place of Birth: L ew,W Y Monthldaylyear- Cit}, Stare Have you ever been convicted of any crime other than a traffic offense? ❑ yes * no If yes, explain: How long have you been a member of the organization? -7 VejdbcS Game Information Location # i Name of location where gauze will be plaved Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: 2+CCJ Will prizes be paid in money ormerchandise? ❑ money Wmerchandise Will refreshments be served during the time the gambling devices will be used? M(yes ❑ nQ If yes, will a charge be made for such refreshments? )d yes ❑ no II Game Information Location #2 Name of location where game will be played Phone Number• Address of location where gauze will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves, will a charee be made for such refreshments? ❑ ves ❑ no Officers of the Organization i necessa •, list additional names on separate sheet R 1 M. Gtr- Name Title L,iJ 6T4eZ:c Residence Address L-' N Name iWitJ 6Z,20 City State lip Title 1 � 97 QV . �1- tit 6 Residence,4ddress Citv State tap City ofH:uchinson Application far Bingo Gainhling Devices License Page 3 of 3 Name j� Title Residence Address City State Officers or Other Persons Paid for Services Information (ifn Name Residence Address Name Residence Address Name Residence Address 1553`L':D list additional names on separate sheet) Title City State Zip Title City State Zip Title City Stade Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operatic and use of gambling devices (as outlined in City of Hutchi on Ordinance 114.20 and Minnesota Statutes Chapter 49)? Gambling Manager ayes ❑ no Authorized Officer s ❑ no Initial ( Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling4rytd I will familiarize myself with the contents thereof, officer of organiz-ation Signature ofgambling manager a, organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date Y 2011�?- Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License - MN Deer Hunters' Association Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Minnesota Deer Hunters Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 7, 2018. The event is being held at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Deer Hunters Association on April 7, 2018, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City 0 1 I I Hassan Street southeast Hutchinson, MN 55350 (320) i87-5151 Fax' (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 A11 applications must be received at least 30 days before event in order to be considered Application Type 1d Short Term Date(s) k�) Fee: $30.00 M6ia1h1Da ear — MonthIDaylYear Organization Information 'r' ., :. "`!i _ 3W T L15 4_5 S5 C/1471 n)�1—...1(Ltr`�u.` Na�me Phone Number 9Z-1 2C,�llr. Address where regular meeting are held city State Zip Federal or State 1 D: .2 / _J; Day and time of meetings? � r�l] , or <;./ A-j0v7 ,5 Is this organization organized under the laws of the State of Minnesota? ❑ yes 0 no How long has the organization been in existence? ,5 y;How may members in the organization? -320.# What is the purpose ot'the organisation? Il 1-1,I}7k]L2'T t')F Lam,?=��__ ? t-IVA., 77&L<; In whose custody will organization records be kept? 340-46 -�,"3" 4?737 Name Phone Number IV Address C'i State Zip Duly Authorized O#ficer of the Organization [nformation If yes. explain: True Name Phone Number 224 -az. 'T Ii 4. J AL_ AZ_ _ S 5_3 Residence Address Ciry State Zip Date of Birth: 0 2 J ?_ f / / Place of Birth: Monthldayv j,ear City State i lave you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes. explain: Cary' o0hit 'hinson �Ipplicaiion jor Gwrr hng Devices L(cense Page ? OJ'3 Designated Gambling Manager (Qupli ed under Minnesota Statute 029) OZU Z&AI VAI �_ -2-7-3Z— True 2-73Z Trite Name Phone Number Residence Address City Stare Zip Date of Birth: 03 1 ZC,) / % 0/.i j Place of B•srth: ZI !) IVj1\1 Monthldaylyear City Stare Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: How long have you been a member of the organization? Game Information Location # l Name of location where game will be played Phone Number Address o,'location where game will he played Cily State "Lip Date(s) and/or day(s) gambling devices will be used: O through Hours of the day gambling devices will be used: From PM ,1'oPM Maximum number of player: 4-11; _ Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? )Oyes ❑ n o(6q _rk7;'&_D t l ]fyes, will a charge be made for such refreshments? ❑ yes no ��j�GF fin Game information I.ocation 42 Name q/locaiion where game will be played Phone Number .4ddress of'location where gaine will be p1gyed Cita% State Zip Dale(s) and/or day(s) gambling devices will be used: _ through _ AM Hours of the day gambling devices will be used: From PM To AM PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes 0 no ]f des, will a charge be made for such refreshments? Q yes ❑ no f'in, n/ tfurchin.son Applicarion,Jnr Gambling Dewces License Nage 3 of 3 Officers of the Or anization (!Lecessary, list additional names on separate sheet - Title .� Name State Zip Title #U,rcWlNsoiv iA'7Ak s, 3 a Residence Address City State Zip V Name Title - 5 %I,v %?Ve : 7ZIVFieL n /'7.V �. a Residence Address City State Zip A/ �2 -r_ Z2 6 7, Name Title " 1k-1r,1V1A150AJ A&M 155,3 �5 Residence Address City Stare Zip Officers or Other Persons Paid for Services Information Name Residence Address Name Residence Address list additional names on separate sheet) - Title .� City State Zip Title State Zip city Name Title _ Residence AddressCity Stale Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 1 14.20 and Minnesota Statu apter 349)? Gambling Manager yes 0 no �E Authorized Officer ,fry. yes ❑ no • �� laftial Initial I declare that the information l have provided on this application is truthful, and i authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. Internal Use Signature authorized ojjicer of organization Signature oj gambling manager r-forganization City Council ❑ approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 1/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event they are hosting on March 10, 2018, at the Days Inn. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on March 10, 2018, at the Days Inn. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Alcohol & Gambling Enforcement of e of person making application Date(s) ofevent .D1 - c >> Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized Tax exempt number �U -18 I4 I 6 City State Zip Code Minnesota B ss phone Cj'_ Home phone 91_ Type of organization ❑ Club charitable ❑ Religious � Other non-profit Organization officer's name City State Zip Minnesota cj — Location where permit will be used. If an outdoor area, Iribe. 'D�S re1 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the app licant �will rcarry liquor liability insurance please provide the carrier's name and amount of coverage. 0� \ � 11 V00r coo a 0V APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City/County City Fee Amount Date Fee Paid Date Approved Permit Date City/County E-mail Address Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION(&STATE.MN.US Page 1 of 1 COVERAGES CERTIFICATE NUMBER. CL1791902753 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS o® CERTIFICATE OF LIABILITY INSURANCE DATD/YYYY) INSR LTR 01/15/ 01/15/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Scott Rupp NAME: Insurance By Design, LLC (952)808-7002 q/c, (952)808-7004 A/CNNo Ext): No : 4131 Old Sibley Memorial Hwy E-MAIL scottr@insurancedesign.net CLAIMS -MADE OCCUR ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Suite 201 INSURERA: Scottsdale Insurance Company Eagan MN 55122 INSURED INSURER B JCI Minnesota INSURER C: 1405 N Lilac Drive INSURER D: Suite #125 INSURER E: Golden Valley MN 55422 INSURER F: COVERAGES CERTIFICATE NUMBER. CL1791902753 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000'000 CLAIMS -MADE OCCUR DAMAGE TO PREM SES Ea occu RETEence $ 100,000 MED EXP (Any one person) $ 2,500 PERSONAL&ADV INJURY $ 1'000'000 A BCS0036561 09/22/2017 09/22/2018 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2'000'000 PRO X JECT LOC 2+000,000 PRODUCTS-COMP/OP AGG $POLICY❑ Location Aggregate $ 5,000,000 OTHER: AUTOMOBILE LIABILITY COEaMacBINED SINGLE LIMITcident $ BODILY INJURY (Per person) $ ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPER -ent DAMAGE $ Per accid HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y / N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE❑ OFFICER/MEMBER EXCLUDED? N /A E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) Ifyes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ Each Occurrence $ 1,000,000 A Liquor Liability BCS0036561 09/22/2017 09/22/2018 Annual Aggregate $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Provides evidence of insurance for the Hutchinson Jaycees as respects to the Casino Night Benefit to be held on 03/10/2018 at Days Inn -Hutchinson, 1000 MN Hwy -7, Hutchinson, MN 55350 CERTIFICATE HOLDER CANCELLATION @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan St SE AUTHORIZED REPRESENTATIVE Hutchinson MN 55350 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL cigy�' ,jj� Request for Board Action Agenda Item: CITY COUNCIL AUTHORIZATION TO APPLY FOR A WORKFORCE HOUSIN% Department: ECA LICENSE SECTION Meeting Date: 1/23/2018 Contact: Miles R. Seppelt Application Complete NIA Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is seeking City Council authorization to apply for a $650,000 grant from Minnesota Housing for the development of market rate rental workforce housing here in Hutchinson. A local developer is has put together a plan to redevelop the site where the Old Medical Clinic once stood (125 Franklin Street NW) for workforce housing. Currently there is a shortage of market rate workforce housing in Hutchinson. With new companies corning existing companies expanding, additional workforce housing will be needed. To make the project economically feasible, a Workforce Housing Development Program grant is needed in the amount of $500,000. The grant requires a $325,000 match from the City, but this is requirement is met by the existing TIF District on the site- Thus there would be no "out of pocket" costs for the City. The Hutchinson Economic Development Authority is reviewing the developer's application to determine if the proposed project fits with the city's vision for redevelopment of the site. Assuming final approval from the EDA, the application would be submitted on Thursday, January 25th. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of attached resolution, contingent upon final approval of the Development Proposal by the Hutchinson Economic Development Authority. Fiscal Impact: $ 0.00 FTE Impact: 0.00 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: $ 0.00 Funding Source: NWA Budget Change: No Funding Source: Funding Source: RESOLUTION # 14848 AUTHORIZATION TO APPLY FOR WORKFORCE HOUSING DEVELOPMENT PROGRAM GRANT I HEREBY CERTIFY, that i am the duly appointed Secretary and keeper of the records of the City of Hutchinson, a Minnesota Home Rule City, that the following is a true and correct copy of the Resolution duly and adopted by the City Council of the City of Hutchinson on January 23`d, 2018, all of the members being present and constituting a quorum for the transaction of business; further, that such meeting was called in compliance with all applicable laws and any other requirements of the City of Hutchinson; that such Resolution does not conflict with any laws of the City of Hutchinson nor has such Resolution been in any way altered, amended or repealed and are in full force and effect, unrevoked and unrescinded as of this day, and have been entered upon the regular Minute Book of City of Hutchinson, as of the aforementioned date, and that the members of the City Council of the City of Hutchinson have, and at the time of adoption of such Resolutions, had full power and lawful authority to adopt such Resolution and to confer the powers thereby granted to the officers therein named who have full power and lawful authority to exercise the same: WHEREAS, City of Hutchinson has submitted an application for a project pursuant to the Workforce Housing Development Program in order to obtain funding from the Minnesota Housing Finance Agency; and, WHEREAS, on this 23rd day of January, 2018 there has been presented to the City Council of the City of Hutchinson► a proposal for the City, upon selection by Minnesota Housing, to enter in to a Grant Contract/Funding Agreement pursuant to the Program in order to obtain funding from Minnesota Housing; and, NOW, THEREFORE BE IT RESOLVED, that City of Hutchinson is authorized to enter in to a Grant Contract/funding Agreement pursuant to the Program in order to obtain funding from Minnesota Housing in an amount not to exceed $650,000 (the "Grant/Loan"). BE IT FURTHER RESOLVED, that City of Hutchinson is an Eligible Project Area, as defined in Minnesota Statutes Section 462A.39, subdivision 2, has the legal authority to apply for financial assistance, and has the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the Project for its design life. BE IT FURTHER RESOLVED, that City of Hutchinson certifies that it will use the Grant/Loan for qualified expenditures for the Project to serve employees of business located in the City of Hutchinson or surrounding area. BE IT FURTHER RESOLVED, that the Grant/Loan will be matched by City of Hutchinson with at least $1 for every $2 provided. BE IT FURTHER RESOLVED, that City of Hutchinson certifies that the average vacancy rate for rental housing located in City of Hutchinson, and in any other city located within 15 miles or less of the boundaries of the area, has been five percent or less for at least the prior two-year period. BE IT FURTHER RESOLVED, that the Grant/Loan will not exceed 25 percent of the Project costs. BE IT FURTHER RESOLVED, that Matt Jaunich, City Administrator, and Miles Seppelt, Economic Development Director, or their successors in office, are hereby authorized to execute the Grant Contract/Funding Agreement and such other agreements, and amendments thereto, as are necessary to implement the Project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED, that Minnesota Housing is authorized to rely on the continuing force and effect of this Resolution until receipt bythe Commissioner of Minnesota Housing at its principle office of notice in writing from City of Hutchinson of any amendment or alteration of such Resolution. Gary Forcier Mayor, City of Hutchinson Date ATTEST: Matt Jaunich City Administrator Date Date: January 22, 2018 To: Mayor & City Council Matt Jaunich, City Administrator From: Miles R. Seppelt, Economic Development Director RE: Summary Information for City Council Proposal for Development of Workforce Housing A local developer has proposed a project to develop market rate rental workforce housing. This would be nine buildings on three separate sites around town, creating 18 units of workforce housing. Each building would be a duplex. UPONolz TDK Site 1 126 Franklin St. NW NuCrarte warrior Mfg. I. 3M Site 3 1550 / 610 McDonald Drive SW 1 d Site 2 1178 Blackhawk Drive StiN 9 �) These units would all be 3 -bedroom, 1 % or 2 bathroom with 2 -car garages. Monthly rent would be about $1,085. One of the proposed development locations would be the "Old Medical Clinic" site just west of Main Street, abutting the Crow River. If the EDA Board approves, this lot would be sold to the Developer for $1. A redevelopment TIF District has already been established, which would allow the EDA to recapture about 74% of the dollars invested in purchasing and clearing this lot. EDA Board approval for the sale of the lot would be contingent upon: 1. Obtaining a $650,000 grant from the Minnesota Housing Finance Agency 2. Obtaining bank financing for the project. If both of those conditions are met, the EDA would proceed with transfer of the lot to the developer for $1. The grant has a 50% local match requirement. This match requirement would be met by the sale of the Old Medical Clinic Lot (appraised at $350,000) for $1. Although the EDA would be selling the lot for $1, it would still be able to recoup most of its investment through the Redevelopment TIF District. The buildings themselves would look like this: Front view CRQw RtVCR i tm'i Y yv .a 41 ll a.r = Y 4 1 � x wM1.r ` g y � a kKi dF Nt/T61N50N. Side / Rear view " t RONt ELgv.�tcN _._ � R T 1ELEVA.VC-N SEI.€(y::NAKr ,. � xat- tire• . r. NOT "R C',0N5'Tf°J «wt:ON ` R.,� �:at.€• .�� , �•�+ i „ )LT ELE'/ GN k, ?3A(". K ELEv4?{.�y Housing on the Old Medical Clinic Site does fit with the downtown plan and the site borders single-family housing on the west and south sides. The resolution being presented for consideration by the City Council: ❑ Authorizes the grant application ❑ Commits City to 50% match (which is the land) ❑ Certifies the housing vacancy rate is 5% or less ❑ Authorizes staff to sign documents in event of grant award If you have any questions or need additional information, please give me a call anytime at 234- 4223. RESOLUTION # 14848 AUTHORIZATION TO APPLY FOR WORKFORCE HOUSING DEVELOPMENT PROGRAM GRANT I HEREBY CERTIFY, that the following is a true and correct copy of the Resolution duly and adopted by the City Council of the City of Hutchinson on January 231, 2018, all of the members being present and constituting a quorum for the transaction of business; further, that such meeting was called in compliance with all applicable laws and any other requirements of the City of Hutchinson; that such Resolution does not conflict with any laws of the City of Hutchinson nor has such Resolution been in any way altered, amended or repealed and are in full force and effect, unrevoked and unrescinded as of this day, and have been entered upon the regular Minute Book of City of Hutchinson, as of the aforementioned date, and that the members of the City Council of the City of Hutchinson have, and at the time of adoption of such Resolutions, had full power and lawful authority to adopt such Resolution and to confer the powers thereby granted to the officers therein named who have full power and lawful authority to exercise the same: WHEREAS, City of Hutchinson has submitted an application for a project pursuant to the Workforce Housing Development Program in order to obtain funding from the Minnesota Housing Finance Agency; and, WHEREAS, on this 23rd day of January, 2018 there has been presented to the City Council of the City of Hutchinson a proposal for the City, upon selection by Minnesota Housing, to enter in to a Grant Contract/Funding Agreement pursuant to the Program in order to obtain funding from Minnesota Housing; and, NOW, THEREFORE BE IT RESOLVED, that City of Hutchinson is authorized to enter in to a Grant Contract/Funding Agreement pursuant to the Program in order to obtain funding from Minnesota Housing in an amount not to exceed $650,000 (the "Grant/Loan"). BE IT FURTHER RESOLVED, that City of Hutchinson is an Eligible Project Area, as defined in Minnesota Statutes Section 462A.39, subdivision 2, has the legal authority to apply for financial assistance, and has the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the Project for its design life. BE IT FURTHER RESOLVED, that City of Hutchinson certifies that it will use the Grant/Loan for qualified expenditures for the Project to serve employees of business located in the City of Hutchinson or surrounding area. BE IT FURTHER RESOLVED, that the Grant/Loan will be matched by City of Hutchinson with at least $1 for every $2 provided. BE IT FURTHER RESOLVED, that City of Hutchinson certifies that the average vacancy rate for rental housing located in City of Hutchinson, and in any other city located within 15 miles or less of the boundaries of the area, has been five percent or less for at least the prior two-year period. BE IT FURTHER RESOLVED, that the Grant/Loan will not exceed 25 percent of the Project costs. BE IT FURTHER RESOLVED, that Matt Jaunich, City Administrator, and Miles Seppelt, Economic Development Director, or their successors in office, are hereby authorized to execute the Grant Contract/Funding Agreement and such other agreements, and amendments thereto, as are necessary to implement the Project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED, that Minnesota Housing is authorized to rely on the continuing force and effect of this Resolution until receipt by the Commissioner of Minnesota Housing at its principle office of notice in writing from City of Hutchinson of any amendment or alteration of such Resolution. Gary Forcier Mayor, City of Hutchinson Date ATTEST: Matt Jaunich City Administrator Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of approval of Work Order #1 - Bolton-Menk, Inc. for Airport Zoning Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At the last meeting, approval was given for a MnDOT grant to update the airport zoning ordinance. The current ordinance was drafted in 1984. The proposed project is for staff from Bolton-Menk, Inc. to assist the City in updating the Airport Zoning Ordinance to align with the 2015 Airport Master Plan and changes in state law regarding airport zoning. The new Zoning Ordinance is intended to protect for all aspects of proposed development, including the proposed crosswind runway included in the Master Plan and on the most recent Airport Layout Plan. The project will be funded 70% with a MnDOT Aeronautics grant, with 30% of local funds that will come from planning money set aside as part of project fees. Primary components of the project include: 1. Identify and select members of the Airport Joint Zoning board (likely to include the current Joint Planning Board). Attend meetings to discuss, outline zoning requirements and receive feedback. 2. Revise, amend and update airport zoning ordinance with maps 3. Conduct/lead two public hearings 4. Coordinate with MnDOT Aeronautics on draft and final ordinance BOARD ACTION REQUESTED: Approve Work Order #1 with Bolton-Menk, Inc. for Airport Zoning Update. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 70,800.00 Total City Cost: $ 21,240.00 Funding Source: Planning dollars Remaining Cost: $ 49,560.00 Funding Source: MnDOT Aeronautics Grant M MLENK Real People. Real Solutions. January 11, 2018 Mr. John Olson Public Works Manager City of Hutchinson 1400 Adam Street SE Hutchinson, MN 55350 RE: Hutchinson Municipal Airport— Butler Field (HCD) 2017 Airport Zoning Update BMI Work Order #1 Proposal for Professional Services Dear Mr. Olson, 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax: (763) 427-0833 Balton-Menk.com Bolton & Menk is pleased to submit our proposal for Professional Services for updating the Airport Zoning Ordinance at the Hutchinson Municipal Airport. A multi -jurisdictional Hutchinson Municipal Airport Zoning Ordinance was adopted in 1984 by the Hutchinson Municipal Airport Zoning Board consisting of representatives from the City of Hutchinson, McLeod County, and Hassan Valley and Lynn Townships. In 1984, the Joint Airport Zoning Board planned for an 800 -foot runway extension to the north for a total runway length of 4,000 feet which has since been constructed. The Airport Zoning Ordinance does not protect for a crosswind runway. The purpose of this work order is to update the Airport Zoning Ordinance to reflect the Airport Layout Plan completed in 2015. Zoning ordinance revisions will be performed by the general guidance found in the following: 1. Procedural steps in Minnesota Statutes Chapter 360, Sections 360.061 to 360.074, as outlined in the attached "Procedural Steps Towards Airport Zoning Enactment of Publicly Owned Airports". 2. Minnesota Rules Chapter 8800.2400, "Airport Zoning Standards" 3. The current version of the "Model Zoning Ordinance for Minnesota Airports" prepared by the MnDOT, Office of Aeronautics. The following reference documents will be used during development of the zoning ordinance revisions: 1. The current updated Airport Layout Plan was submitted to MnDOT in 2015 and is in the process of being approved by MnDOT and FAA. 2. The existing Airport Zoning Ordinance dated 1984. This is Work Order #1 to the Master Agreement for Professional Services between the City of Hutchinson and Bolton & Menk, Inc. with an effective date of April 11, 2017. H:\HUTC\_Proposals\HCD Zoning Work Order No I.docx Bolton & Menk is an equal opportunity em Name: Mr. John Olson Date: January 11, 2018 Page: 2 SCOPE OF SERVICES: PLANNING: Update the Airport Zoning Ordinance 1. Conduct monthly progress reports and coordinate with appropriate SPONSOR Staff. 2. Provide recommendations regarding the appropriate zoning processes to be followed in order to meet state statute requirements of ultimately receiving a Commissioner's Order approving the zoning ordinance. 3. Provide recommendations regarding the make-up of the joint airport -zoning board to be established. 4. Prepare all necessary revisions and amendments to the existing airport zoning ordinance text and maps. 5. Bolton & Menk will determine whether areas adjacent to the airport qualify as an Existing Residential Neighborhood (ERN) and incorporate mapping and language into the Airport Zoning Ordinance as appropriate. 6. Prepare meeting and hearing notices, to be distributed by SPONSOR staff. 7. Attend up to four (4) joint zoning board meeting, present information and material, and answer questions. 8. Lead up to two (2) public hearings related to ordinance revision. 9. Coordinate the MnDOT review of a draft copy of the zoning ordinance and mapping and coordinate with MnDOT through the approval process and Commissioner's Order. Includes up to four (4) meetings. SPONSOR will be responsible for getting the final zoning ordinance recorded at the County. CONSIDERATION: The services described above in this proposal shall be completed on a LUMP SUM NOT TO EXCEED basis of $ 62,500. SCHEDULE: We anticipate the work can be performed to the following schedule. • Coordinate grant request with MnDOT January 2018 • Complete Airport Zoning Ordinance Update August 2018 Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our sponsors' needs. If you find this proposal acceptable, please return to me a signed and dated copy of this document. H:\HUTC\_Proposals\HCD Zoning Work Order No l.docx Bolton & Menk is an equal opportunity em Name: Mr. John Olson Date: January 11, 2018 Page: 3 Sincerely, BOLTON & MENK, INC. Melissa R Underwood Senior Aviation Planner Cc: Silas Parmar, Bolton & Menk ************************************************************************************* I hereby accept the terms defined in this letter proposal. Name/Signature Gary Forcier, Mayor Name/Signature Matthew Jaunich, City Administrator H:\HUTC\_Proposals\HCD Zoning Work Order No 1.doa Balton & Menk is an 01/23/2018 Date 01/23/2018 Date DETAILED COST ESTIMATE H:\HUTC\ Proposals\HCD Zoning Update Fee 2017 •AIRPORT AIRPORTProject: 2017 ZONING UPDATE L M H TASK WORK TASK DESCRIPTION a s = Total NO. u + Cost a, o a 1 Monthly progress reports 4 10 8 22 $ 2,832 2 Zoning process recommendations 4 8 4 16 $ 2,156 3 Joint Airport Zoning Board attendance recommendations 4 8 4 16 $ 2,156 4 Revise and amend Airport Zoning Ordinance with maps 4 60 50 114 $ 14,222 5 Determine Existing Residential Neighborhoods 2 6 10 18 $ 2,134 6 Prepare meeting and hearing notices 2 20 20 42 $ 5,156 7 Attend four joint zoning board meetings 2 80 70 152 $ 18,786 8 Lead two public hearings 2 50 50 102 $ 12,446 9 Coordinate with MnDOT on draft and final ordinance 8 40 40 88 $ 10,904 TOTAL HOURS 32 282 256 AVERAGE HOURLY RATE $148.00 $148.00 $95.00 SUBTOTAL $4,736 $41,736 $24,320 HOURLY HOURLY ESTIMATE FEE ROUNDED BOLTON & MENK $70,800 H:\HUTC\ Proposals\HCD Zoning Update Fee 2017 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: State of Minnesota Agency Agreement No. 1029957 Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As explained within the attached email correspondence and agreement cover letter, MnDOT is requesting that the City Council approve the referenced agreement and associated resolution to allow for MnDOT to act as the City's agent in accepting federal aid. Please note that the City has an ongoing federal aid Delegated Contract Process (DCP) project (School Road & Roberts Road Trail Improvements) and has another DCP project (Century Avenue SE Reconstruction) programmed in 2018. Thus, the approval of these documents is required to receive our allocated federal aid funding in the near future. City staff requests that the attached agreement and associated resolution be approved. BOARD ACTION REQUESTED: Approval of State of Minnesota Agency Agreement No. 1029957 and Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Pat Vanderveen From: CEAM <CEAM@DOT.STATE.MN.US> on behalf of Roshell, Lynnette (DOT) <lynnette.roshell@STATE.MN.US> Sent: Friday, December 01, 2017 12:45 PM To: CEAM@DOT.STATE.MN.US Subject: 2018 Delegated Contract Process Agreements --action required. Follow Up Flag: Flag for follow up Flag Status: Flagged Next week, any of you that have current Delegated Contract Process (DCP) agreement or have a project in the 2018- 2021 State Transportation Improvement Program (STIP) will be receiving a time sensitive package from SALT. This envelope will contain an updated Delegated Contract Process (DCP) agreement for federal aid projects with bid openings in 2018 and beyond. If you are a consultant city engineer, the agreement will be mailed to the city administrator. Please make sure this agreement goes to the city council as soon as possible for execution. Your current DCP agreement will be cancelled. The update was necessary to add details which required to provide subrecipients of federal funds in 2 CRF 200. The agreement has also been reformatted to reflect the new MnDOT agreement format (and logo). Most of the language is the same as the previous agreement (2012) but it is just organized in a different order. SALT requests that all agreements be returned by March 1, 2018 if you have a project in this fiscal year. We would prefer to receive and have the agreements fully executed before you award any projects next year, but a few of you already have projects that are being advertised now. We regret that we did not get these to you earlier this fall as we know some of you have modified council schedules this month. If you have any questions please contact me. State Aid for Local Transportation Special Programs Project Development Engineer 651-366-3822 Ability is what you're capable of doing. Motivation determines what you do. Attitude determines how well you do it. Minnesota Department of Transportation DEPARTMENT OF State Aid for Local Transportation TRANSPORTATION 395 John Ireland Boulevard, M5 500 Saint Paul, MN 55155 December 1, 2017 Kent Exner 111 Hassan Street SE Hutchinson, MN, 55350-2522 SUBJECT: Agency Delegated Contracting Process Agreement Agency Agreement No. 1029957 Dear Mr, Exner: Attached are two copies of the agency agreement between the City of Hutchinson and MnDOT, which allows for MnDOT to act as the City's agent in accepting federal aid. This agreement is intended to cover all federally funded projects that the City is awarded funds for until revisions are needed to the agreement. It supersedes the agreement executed in or about 2003, which is referenced in this agreement. While I do not anticipate that the requirements in Section 18.4 will apply to you, the language required by federal law and must be included in all federally funded project agreements as of October 1, 2010. Please review the agreement and if approved, have all two copies signed. A resolution similarto the attached example, must be passed. The certified resolution should then be placed as the last page in each of the two copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Piease return all two copies of the agreement to me for MnDOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.366.3822. Si erely, Ly ette Rosheli, PE Project Development Engineer Enclosures Cc: Todd Broadwell — DSAE File An Equal Opportunity Employer MnDOT Contract No. 1029957 DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA AGENCY AG RE EM ENT for FEDERAL PARTICIPATION IN CONSTRUCTION This agreement is entered into by and between the City of Hutchinson ("Local Government") and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. Pursuant to Minnesota Statutes Section 151.36, the Local Government desires MnDOT to act as the Local Government's agent in accepting federal funds on the Local Government's behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by Federal Highway Administration j"FHWA"j federal funds, hereinafter referred to as the "Project(s)"; and 2. This agreement is intended to cover all federal aid projects initiated by the Local Government and therefore has no specific State Project number associated with it, and 2.1. The Catalog of Federal Domestic Assistance number or CFDA number is 20.205, and 2.2. This agreement supersedes agreement number old (99897) 2.3. This project is for construction not research and development. 2.4. M nDOT requires that the terms and conditions of this agency be set forth in an agreement. AGREEMENT TERMS I. Term of Agreement I.I. Effective Date. This agreement will be effective on the date the MnDOT obtains all required signatures under Minn. Stat. §150.05, Subd. 2. Upon the effective date, this agreement will supersede agreement 99897. 2. Local Government's Duties 2.1. Designation. The Local Government designates MnDOT to act as its agent in accepting federal funds in its behalf made available for the Projects). Details on the required processes and procedures are available on the State Aid Website 2.2. Staffing. 2.2.1. The Local Government will furnish and assign a publicly employed licensed engineer, ("Project Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be performed under any construction contract let for the Project(s). In the alternative where the Local Government elects to use a private consultant for construction engineering services, the Local Government will provide a qualified, full-time public employee of the Local Government, to be in responsible charge of the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by Mn DOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. Updated December 1, 2017 MnDOT Contract No. 1029957 2.2.2. During the progress of the work on the Project(s), the Local Government authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to Minnesota Statutes Section 161,39. Such services may be covered by other technical service agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then the Local Government will promptly pay MnDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co- principal with respect to the Projects). 2.3. Pre -letting. The Local Government will prepare construction contracts in accordance with Minnesota law and applicable Federal laws and regulations. 2.3.1. The Local Government will solicit bids after obtaining written notification from MnDOT that the FHWA has authorized the Projects). Any Project(s) advertised prior to authorization without permission will not be eligible for federai reimbursement. 2.3.2. The Local Government will prepare the Proposal for Highway Construction for the construction contract, which will include all of the federal -aid provisions supplied by MnDOT. 2.3.3. The Local Government will prepare and publish the bid solicitation for the Project(s) as required by state and federal laws. The Local Government will include in the solicitation the required language for federal -aid construction contracts as supplied by MnDOT. The solicitation will state where the proposals, plans, and specifications are available for the inspection of prospective bidders, and where the Local Government will receive the sealed bids. 2.3.4. The Local Government may not include other work in the construction contract for the authorized Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project(s). All work included in a federal contract is subject to the same federal requirements as the federal project. 2.3.5.The Local Government will prepare and sell the plan and proposal packages and prepare and distribute any addenda, if needed. 2.3.6. The Local Government will receive and open bids. 2.3.7. After the bids are opened, the Local Government will consider the bids and will award the bid to the lowest responsible bidder, or reject all bids. If the construction contract contains a goal for Disadvantaged Business Enterprises, the Local Government will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the MnDOT Office of Civil Rights. 2.3.8. The Local Government entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass through entity in accordance with applicable Federal awarding agency policy. 2.4. Contract Administration. 2.4.1. The Local Government will prepare and execute a construction contract with the lowest responsible bidder, hereinafter referred to as the "Contractor," in accordance with the special provisions and the latest edition of MnDQT's Standard Specifications for Construction and all amendments thereto. All contracts between the Local Government and third parties or subcontractors must contain all applicable provisions of this Agreement, including the applicable federal contract clauses, which are identified in Appendix II of 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and as provided in Section 18 of this agreement. MnDOT Contract No. 1029957 2.4.2. The Project(s) will be constructed in accordance with plans, special provisions, and standard specifications of each Project. The standard specifications will be the latest edition of MnDOT Standard Specifications for Highway Construction, and all amendments thereto. The plans, special provisions, and standard specifications will be on file at the Local Government Engineer's Office. The plans, special provisions, and specifications are incorporated into this agreement by reference as though fully set forth herein. 2.4.3. The Local Government will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project(s). The services of the Local Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its primary responsibility for performance of the work. 2.4.4. The Local Government will document quantities in accordance with the guidelines set forth in the Construction Section of the Electronic State Aid Manual that were in effect at the time the work was performed. 2.4.5. The Local Government will test materials in accordance with the Schedule of Materials Control in effect at the time each Project was let. The Local Government will notify MnDOT when work is in progress on the Project(s) that requires observation by the Independent Assurance Inspector as required by the independent Assurance Schedule. 2.4.6. The Local Government may make changes in the plans or the character of the work, as may be necessary to complete the Project(s), and may enter into Change Order(s) with the Contractor. The Local Government will not be reimbursed for any costs of any work performed under a change order unless MnDOT has notified the Local Government that the subject work is eligible far federal funds and sufficient federal funds are available. 2.4.7. The Local Government will request approval from MnDOT for all costs in excess of the amount of federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 2.4.8. The Local Government will prepare reports, keep records, and perform work so as to meet federal requirements and to enable MnDOT to collect the federal aid sought by the Local Government. Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist, available from MnDOT's authorized representative. The Local Government will retain all records and reports and allow MnDOT or the FH WA access to such records and reports for six years. 2.4.9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be accepted. 2.5. Limitations. 2.5.1.The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and reguiations. 2.5.2. Nondiscrimination. It is the policy of the Federal Highway Administration and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to coverall programs, activities and services of an entity receiving Federal financial MnDOT Contract No. 1029957 assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the Local Government to carry out the above requirements. 2.5.3. Utilities. The Local Government will treat all public, private or cooperatively owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with 23 CFR 645 "Utilities" which is incorporated herein by reference. 2.6. Maintenance. The Local Government assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. 3. MnDOT's Duties 3.1. Acceptance. MnDOT accepts designation as Agent of the Local Government for the receipt and disbursement of federal funds and will act in accordance herewith. 3.2. Project Activities. 3.2.1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project(s), and for reimbursement of eligible costs pursuant to the terms of this agreement. 3.2.2. MnDOT will provide to the Local Government copies of the required Federal -aid clauses to be included in the bid solicitation and will provide the required Federal -aid provisions to be included in the Proposal for Highway Construction. 3.2.3. MnDOT will review and certify the DBE participation and notify the Local Government when certification is complete. If certification of DBE participation (or good faith efforts to achieve such participation) cannot be obtained, then Local Government must decide whether to proceed with awarding the contract. Failure to obtain such certification will result in the project becoming ineligible for federal assistance, and the Local Government must make up any shortfall. 3.2.4. MnDOT will provide the required labor postings. 3.3. Authority. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s) was not completed in compliance with federal requirements. 3.4. Inspection. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this agreement. The Local Government will make available all books, records, and documents pertaining to the work hereunder, for a minimum of six years following the closing of the construction contract. 4. Time 4.1. The Local Government must comply with all the time requirements described in this agreement. In the performance of this agreement, time is of the essence 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement ("end date"). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT, twenty four months prior to the end date. Payment 5.1. Cost. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by other funds provided by the Local Government. The Local Government will pay any part of the cost or 4 MnDOT Contract No. 1029957 expense of the Project(s) that is not paid by federal funds. MnDOT will receive the federal funds to be paid by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. MnDOT will reimburse the Local Government, from said federal funds made available to each Project, for each partial payment request, subject to the availability and limits of those funds. 5.2. Indirect Cost Rate Proposal/Cost Allocation Plan. If the Local Government seeks reimbursement for indirect costs and has submitted to MnDOT an indirect cost rate proposal or a cost allocation plan, the rate proposed will be used on a provisional basis. At any time during the period of performance or the final audit of a project, MnDOT may audit and adjust the indirect cost rate according to the cost principles in 2 CFR Part 200. MnDOT may adjust associated reimbursements accordingly. 5.3. Reimbursement. The Local Government will prepare partial estimates in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify each partial estimate. Following certification of the partial estimate, the Local Government will make partial payments to the Contractor- in accordance with the terms of the construction contract for the Project(s). 5.3.1. Following certification of the partial estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government's request will be made to MnDOT and will include a copy of the certified partial estimate. 5.3.2. Upon completion of the Project(s), the Local Government will prepare a final estimate in accordance with the terms of the construction contract for the Project(s). The Project Engineer will certify the final estimate. Following certification of the final estimate, the Local Government will make the final payment to the Contractor in accordance with the terms of the construction contract for the Project(s). 5.3.3. Following certification of the final estimate, the Local Government may request reimbursement for costs eligible for federal funds. The Local Government's request will be made to MnDOT and will include a copy of the certified final estimate along with the required records. 5.3.4. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and state eligibility of all the payment requests. If the Project is found to have been completed in accordance with the plans and specifications, MnDOT will promptly release any remaining federal funds due the Local Government for the Project(s). If MnDOT finds that the Local Government has been overpaid, the Local Government must promptly return any excess funds 5.3.5. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the Local Government may continue the work with local funds only, until such time as MnDOT is able to process the federal aid reimbursement requests. 5.4. Matching Funds. Any cost sharing or matching funds required of the Local Government in this agreement must comply with 2 CFR 200.306. 5.5. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements including, but not limited to, 2 CFR Part 200 imposed by the Local Government's failure to comply with federal requirements. If, for any reason, the federal government fails to pay part of the cost or expense incurred by the Local Government, or in the event the total amount of federal funds is not available, the Local Government will be responsible for any and all costs or expenses incurred under this Agreement. The Local Government further agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered by this Agreement in the event the federal government does not pay the same. 5 MnDOT Contract No. 1029957 5.6. Closeout. The Local Government must liquidate all obligations incurred under this Agreement for each project and submit all financial, performance, and other reports as required by the terms of this Agreement and the Federal award, twenty four months prior to the end date of the period of performance for each project. MnDOT will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with funds will continue following project closeout. Conditions of Payment. All services provided by Local Government under this agreement must be performed to MnDOT's satisfaction, as determined at the sole discretion of MnDOT's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local Government will not receive payment for work found by MnDOT to be unsatisfactory or performed in violation of federal, state, or local law. Authorized Representatives 7.1. MnDOT's Authorized Representative is: Name: Mitchell Rasmussen, or his successor. Title: State Aid Engineer Phone: 651-366-4831 Email: Mitch. rasmussen@state.mn.us MnDOT's Authorized Representative has the responsibility to monitor Local Government's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 7.2. The Local Government's Authorized Representative is: Name: Kent Exner or his/her successor. Title: Hutchinson City Engineer Phone: 320-234-4212 Email: kexner@ci.hutchinson.mn.us If the Local Government's Authorized Representative changes at any time during this agreement, the Local Government will immediately notify MnDOT. 8. Assignment Amendments, Waiver, and Agreement Complete 8.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 8.2. Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 8.3. Waiver. If MnDOT fails to enforce any provision of this agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 8.4. Agreement Complete. This agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. MnDOT Contract No. 1029957 8.5. Severability. If any provision of this Agreement or the application thereof is found invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 9. Liability and Claims 9.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 9.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to the Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. The Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. 10. Audits 14.1, Linder Minn. Stat. § 16C.05, Subd.5, the Local Government's books, records, documents, and accounting procedures and practices of the Local Government, or other party relevant to this agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 10.2. All requests for reimbursement are subject to audit, at MnDOT's discretion. The cost principles outlined in 2 CFR 200.400-.475 will be used to determine whether costs are eligible for reimbursement under this agreement. 10.3. If Local Government expends $754,000 or more in Federal Funds during the Local Government's fiscal year, the Local Government must have a single audit or program specific audit conducted in accordance with 2 CFR Part 200. 11. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this agreement. The civil remedies of Minn. Stat �13..08 apply to the release of the data referred to in this clause by either the Local Government or MnDOT. 12. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Surd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 13. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competentjurisdiction in Ramsey County, Minnesota. 14. Termination; Suspension VA M nDOT Contract No. 1029957 14.1. Termination by MnDOT. MnDOT may terminate this agreement with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2. Termination for Cause. MnDOT may immediately terminate this agreement if MnDOT finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a criminal offense relating to a state agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3. Termination for Insufficient Funding. MnDOT may immediately terminate this agreement if: 14.3.1. It does not obtain funding from the Minnesota Legislature; or 14.3.2. If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. MnDOT is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT's receiving that notice. 14.4. Suspension. MnDOT may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15. Data disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 16. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this Project. 17. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1] That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or F•.. MnDOT Contract No. 1029957 intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3} That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18. Appendix II 2 CFR Part 200 Federal Contract Clauses. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and third party contractors, as applicable. In addition, the Local Government shall have the same meaning as "Contractor" in the federal requirements listed below. 18.1. Remedies. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 18.2. Termination. All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. 18.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 19641965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 18.4. Davis -Bacon Act, as amended. (40 U.S.C. 3141-3148) When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. 18.5. Contract Work Hours and Safety Standards Act. (40 U.S.C. 3701-3708) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for It MnDOT Contract No. 1029957 compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 18.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 18.7. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued under the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 18.8. Debarment and Suspension, (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 18.9. Byrd Anti -Lobbying Amendment. (31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 18.10. Procurement of Recovered Materials. See 2 CFR 200.322 Procurement of Recovered Materials, 18.11. Drug -Free Workplace. In accordance with 2 C.F.R. § 32.400, the Local Government will comply with the Drug -Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 15.12. Nondiscrimination, The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, handicap, or age be excluded from participation in, be denied the benefits of, or otherwise be 10 MnDOT Contract No. 1029957 subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. The specific requirements of the Department of Transportation Civil Rights assurances (required by 49 C.F.R. §§ 21.7 and 27.9) are incorporated in the agreement. 18.13. Federal Funding Accountability and Transparency Act (FFATA). 18.13.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. Reporting of Total Compensation of the Local Government's Executives. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government's preceding completed fiscal year, if in the Local Government's preceding fiscal year it received: i. 80 percent or more of the Local Government's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at hellwww.sec.gov/answers/execomp.htm.). Executive means officers, managing partners, or any other employees in management positions. C. Total compensation means the cash and noncash dollar value earned by the executive during the Local Government's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): Salary and bonus. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees, iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above -market earnings on deferred compensation which is not tax qualified. 11 W DOT Contract No. 1029957 18.13.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 18.13.3. The Local Government must report executive total compensation described above to the MnDOT by the end of the month during which this agreement is awarded. 18.13.4. The Local Government will obtain a Data Universal Numbering System (DUNS) number and maintain its DUNS number for the term of this agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each project. More information about obtaining a DUNS Number can be found at: htt fed ov.dnb.com webform 18.13.5. The Local Government's failure to comply with the above requirements is a material breach of this agreement for which the MnDOT may terminate this agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the Local Government unless and until the Local Government is in full compliance with the above requirements. [THE REMAINDER ❑F THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] 12 City of Hutchinson Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances By: Gary Forcier Title: Mayor Date: 01/23/2018 By: Matthew Jaunich Title: City Administrator Date: 01/23/2018 Updated December 1, 2017 13 MnDOT Contract No. 1029957 DEPARTMENT OF TRANSPORTATION By: Title. Date: COMMISSIONER OF ADMINISTRATION By: Date: RESOLUTION NO. 14849 RESOLUTION APPROVING ENTERING INTO MNDOT AGENCY AGREEMENT NO. 1029957 AND AUTHORIZATION TO EXECUTE AGREEMENT BE IT RESOLVED, that pursuant to Minnesota Statute, Section 161.36, the Commissioner of Transportation be appointed as Agent of the City of Hutchinson to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Administrator are hereby authorized and directed for and on behalf of the City of Hutchinson to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1029947", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Adopted by the Hutchinson City Council this 23rd day of January, 2018. Mayor, Gary Forcier City Administrator, Matthew Jaunich CERTIFICATION STATE OF MINNESOTA CITY OF HUTCHINSON MN I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of Hutchinson MN at a duly authorized meeting thereof held on the 23rd day of January, 2018, as shown by the minutes of said meeting in my possession. Notary Public My Commission Expires City Administrator, Matthew Jaunich (SEAL) HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Gambling Premises Permit Application - American Legion Post 96 Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The American Legion Post 96 has submitted an application to provide gambling devices (pull tabs) at Crow River Golf Club located at 915 Colorado Street NW in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to American Legion Post 96 to operate gambling devices (pull tabs) at 915 Colorado Street NW. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page 1 of 2 Annual Fee $150 (NON—REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-534-1900 and ask for Licensing. ORGANIZATION INFORMATION L/ d �� 1 e l0? A; 1(�/j' �� 7 I(? G G" Organization Name: License Number: Chief Executive Officer (CEO) !`�- Daytime Phone:' 2 f Gambling Manager: _S 'ADaytime Phone:. GAMBLING PREMISES INFORMATION a C h' Current name of site where gambling will be conducted: List any previous names for this location: Street address where premises is located: I Q 1 0 C_ d c2_ :� (00 not use a P.Q. box number or mailing address.) City: OR Township: County: Zip Code: 350 Dves your organization own the building where the gambling will be conducted? INYes n No If LG215 Lease for Lawful Gambling Activi no, attach A lease is not required if only a raffle will be conducted. WAU Is ®Yes EINo Don't know any other organization conducting gambling at this site? Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has organization this OYes gN0 Don't know your previously conducted gambling at site? GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: C Irl _z E -it/ .S I3fq&wf,,( Tl?, �, 7 C O, Bank Account Number: 09, 5L Z Bank Street Address: 14 ;7— .Ntg /1V S _r 5 • City: y4� %-G 4/IV500 State: MN Zip Code: 5'� eJ ) ALL TEMPORARY AND PERMANENT OFF-SITE STORAGE SPACES Address (Do not use aP.O. boxnumber): City: State: Zip Code: p A/0 MN MN LG214 Premises Permit Application 6115 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number; Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local Unit of government an behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH 1. 1 hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to Inspect the bank records of the gambling account whenever necessary to fulfill requirements of B. Any changes in application Information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and ail information submitted to the Board is true, accurate, and complete. 9. I understand that failure to provide require[! information or providing false ❑r misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5. 1 am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license approval/denial. iia c a o 17 Signature of Chief Executive Officer (designee may not sign) Date Data privacy notice: The information requested on this information when received by the Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities in Minnesota. Your organization has Board issues the permit, all information national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a permit, all information court order; other individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. An equal oppo Wnity employer MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Organization: License/Site Number: Daytime Phone: ,�M Eft �G 1N G rani• Pa f 9G c�4d �r� Co _: �'7 -2 gG Address: City: State: Zip: Name of Leased Premises: f street Address: I ` i�' i� L i� CO c I [i vLJ City: State: Zip: Daytime Phone: MN So 3:20 :5g Name of Legal Owner: Business/Street Address: City: State: Zip: Daytime Phone: Name of Lessor (if same as legal owner, write "SHARE"): Address: se � -- City: State: Zip: Daytime Phone: Check pplicabie item: LNew or amended lease. Effective date: Submit changes at least ten days before the effective date of the change. New owner. Effective date: Submit new lease within ten days after new Icssor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull -Tabs (paper) ❑ Electronic Pull -Tabs Pull -Tabs (paper) with dispensing device F7 Electronic Linked Bingo Bar Bingo FlBingo Electronic games may only be conducted: 1. at a premises licensed for the on -sale of intoxicating liquor Tipboards or the on -sale of 3.2% malt beverages; or ❑ Paddlewheel Fladdlewheel with table 2• at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, including electronic games: Monthly rent to be paid: °I°, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: %, not to exceed 1S% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: ' °Io, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a ticensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation '$1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent is limited to one of the following: ■ Rent to be paid: °I°, not to exceed 10a16 of the monthly gross profit from ail lawful gambling activities held during bingo occasions, excluding bar bingo. - OR - • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid for bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 0 day notice. Other terms: LG215 Lease for Lawful Gambling Activity Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item K, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. (ACKNOWLEDGMENT OF LEASE TERMS 6/15 Page 2 of 2 Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that its related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: SignaturW Lesso & Date: Signature of Organization Official (Lessee): Date: Print Name and Title of Lessor: Print Name and Title of Lessee: i� L)� Questions? Contact the Licensing Section, Gambling Control Board, at Mail or fax lease to: v 651-539-1900_ This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request. Data privacy notice: The information requested 1711 W. County Road 8, Suite 300 South on this form and any attachments will become public information when received by Roseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes Fax: 651-639-4032 and rules governing lawful gambling activities. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of a Site Plan Approval and Variance at 1094 HWY 15 SOUTH Department: Planning LICENSE SECTION Meeting Date: 1/23/2018 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted applications for a site plan review and variance for the development of a new commercial development located at 1094 Highway 15 South, Hutchinson (former KFC site). The project will feature just over 8,000 square feet of commercial space and a drive through for one of the tenants. A variance has been requested for the parking stall size in the middle parking aisles, to reduce from the required 20' length to 19' in length. Staff recommended approval for the site plan and the variance with the noted findings and conditions. The developer gave an overview of the project and answered a few basic questions about the site layout. Pete Corminick, the McDonalds owner and operator spoke regarding wanting to remove the trees in the Hwy 15 boulevard in front of his property. He also noted that the developer should check with the mall regarding the allowed height of the building. The planning commission voted to unanimously recommend approval for both the site plan and variance with the noted findings and conditions. BOARD ACTION REQUESTED: Approval of site plan and variance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14850 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN FOR A MULTI -TENANT RETAIL BUILDING AND VARIANCE TO REDUCE PARKING STALL SIZE IN A C-4 ZONING DISTRICT LOCATED AT 1094 HWY 15 S. FACTS 1. All Strands, LLC is the owner of the lot located at 1094 Hwy 15 S; and, 2. The subject property is legally described as: Lot 3, Block 2 Hutchinson Mall, Hutchinson, MN 3. HK Hutchinson, LLC has applied for site plan approval and variance to reduce the parking stall size for a multi -tenant retail building located at 1094 Hwy 15 S, Hutchinson, MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well-planned, stable urban conditions. 5. The variance request is to decrease the allowable parking stall size from 8.5' x 20' to 9'x19'. 6. The property is located in the C-4 Fringe Commercial Zoning District. 7. The proposal would vary from section 154.116 (A) (1) which would decrease the parking stall size from 8.5' x 20' to 9' x 19'. 8. The Planning Commission met on January 16, 2018 and considered the request and recommended approval of the site plan and variance with the following findings: a. The landscaped area on the west side of the building, directly adjacent to the building, shall be reduced in size to 3 feet from 5 feet to make the sidewalk larger to meet ADA standards. b. The transformer shall be moved to the east side of the drive-through aisle unless alternative arrangements can be made with Hutchinson Utilities Commission. C. If any construction activity encroaches onto property owned by the Hutchinson Mall a right of entry will be needed from the owners of the Hutchinson Mall. d. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. e. Any reconstruction of existing infrastructure within City of Hutchinson right-of-way or easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. f. There must be emergency service access around the building that meets the fire code. Fire hydrants must be located no farther than 400 feet from the building. g. Exterior refuse collection area must be fully screened. h. Moving or relocating any utility services will be at the property owner's expense. Findings of Fact — Resolution # 14850 Shops at Hutch Site Plan and Variance Page 2 i. SAC/WAC charges will be due at the time building permits are issued. j . A parkland contribution fee will be collected with the building permit. k. MnDOT must approve any work done in the Highway 15 right -of way. 1. The property owner proposes to use the property in a reasonable manner as a commercial property with a drive-through. In. The landowner's problem is unique to the property; in that storm, water management is not easily accomplished due to the soil types and takes up a larger area than usual, thus affecting the available space for the parking lot. n. The request will not alter the essential character of the locality. There are many commercial properties in this area with drive-through's and the scale of the proposed building is similar to other buildings in the area. In addition, there are other properties in the area that are not meeting the parking stall size requirements. o. The variance is in harmony with the purpose and intent of the ordinance. P_ The variance is consistent with the Comprehensive Plan. 9. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on January 23, 2018 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan and variances with the following findings. a. The landscaped area on the west side of the building, directly adjacent to the building, shall be reduced in size to 3 feet from 5 feet to make the sidewalk larger to meet ADA standards. b. The transformer shall be moved to the east side of the drive-through aisle unless alternative arrangements can be made with Hutchinson Utilities Commission. C. If any construction activity encroaches onto property owned by the Hutchinson Mall a right of entry will be needed from the owners of the Hutchinson Mall. d. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. e. Any reconstruction of existing infrastructure within City of Hutchinson right-of-way or easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. f. There must be emergency service access around the building that meets the fire code. Fire hydrants must be located no farther than 400 feet from the building. g. Exterior refuse collection area must be fully screened. h. Moving or relocating any utility services will be at the property owner's expense. i. SAC/WAC charges will be due at the time building permits are issued. j . A parkland contribution fee will be collected with the building permit. k. MnDOT must approve any work done in the Highway 15 right -of way. 1. The property owner proposes to use the property in a reasonable manner as a commercial property with a drive-through. In. The landowner's problem is unique to the property; in that storm, water management is not easily accomplished due to the soil types and takes up a larger area than usual, thus affecting the available space for the parking lot. n. The request will not alter the essential character of the locality. There are many commercial properties in this area with drive-through's and the scale of the proposed building is similar to other buildings in the area. In addition, there are other properties in the area that are not meeting the parking stall size requirements. o. The variance is in harmony with the purpose and intent of the ordinance. Findings of Fact — Resolution # 14850 Shops at Hutch Site Plan and Variance Page 3 p. The variance is consistent with the Comprehensive Plan. APPLICABLE LAW 10. The site plan review request meets the standards as required in Section 154.174 of the City of Hutchinson Municipal Code. 11. Minnesota Statue Section 462.357, subd. 6 provides: a. Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. b. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. c. City ordinance allows variances if the strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance and when the variances are consistent with the comprehensive plan. CONCLUSIONS OF THE LAW 12. The proposed site plan preserves and promotes attractive, well-planned, stable urban conditions. 13. The requested site plan is consistent with the comprehensive plan. 14. The property owner proposes to use the property in a reasonable manner as a commercial development on a commercially zoned property. 15. The landowner's problem is unique to the property. The property is unique in that soil conditions on this lot allow for very slow infiltration, so the storm water retention pond size becomes more critical and larger than anticipated. The size of the storm water retention ponding in the rain garden along the west property line takes up critical east/west lot dimension that was planned to be used for parking. 16. The request will not alter the essential character of the locality. The area is zoned commercial and strip commercial developments are very common in commercial areas, in addition, the size of the building and layout of the site is very typical for to commercially zoned area. 17. The variance is in harmony with the purpose and intent of the ordinance. Findings of Fact — Resolution # 14850 Shops at Hutch Site Plan and Variance Page 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan and variance approval to allow construction of a multi -tenant retail building at 1094 Hwy 15 S, Hutchinson, MN is approved. Adopted by the City Council this 23rd day of January, 2018. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: January 11, 2018 for January 16, 2018, Planning Commission Meeting Application: CONSIDERATION OF REQUEST FOR A SITE PLAN REVIEW AND VARIANCE FOR THE SHOPS AT HUTCH LOCATED AT 1094 HIGHWAY 15 SOUTH, HUTCHINSON. Applicant: John Bell. — Klodt Incorporated. SITE PLAN REVIEW AND VARIANCE Brief Description The applicant has submitted applications for a site plan review and variance for the development of a new commercial development located at 1094 Highway 15 South, Hutchinson (former KFC site). The project will feature just over 8,000 square feet of commercial space and a drive through for one of the tenants. A variance has been requested for the parking stall size in the middle parking aisles, to reduce from the required 20' length to 19' in length. Site Plan Review and Variance Shops at Hutch —1094 Highway 15 So., Hutchinson. Planning Commission—1-16-18 Page 2 GENERAL INFORMATION Existing Zoning: C-4 Fringe Commercial District Property Location: 1094 Highway 15 South, Hutchinson. Lot Size: 1.2 Acres Existing Land Use: Vacant Commercial Property — former Kentucky Fried Chicken (KFC) Adjacent Land Use: Commercial Properties Adjacent Zoning: C-4 Fringe Commercial District Comprehensive Plan: Commercial Zoning History: Zoned C-4 since the property was originally developed in the early 1980s Applicable Regulations: City Code of Ordinances Sections 154.172 (variance) and 154.174 (site plan review) Transportation: Access is off of the Mall Frontage Road. Physical Characteristics: Typical commercial development lot. Analysis: See the following for analysis on the site plan review and variance. Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an overview of site plan considerations. Building: The proposed building is just over 8,000 square foot one-story flat roof structure that would be constructed primarily with brick/eifs finish. The height would be approximately 24 feet high at the highest point. Six tenant spaces are being tentatively planned for the buildings. Refer to attached building elevations and floor plan for more information. It should also be noted that the building features a drive through around the backside (east) of the building. The proposed building meets all applicable setbacks. Setbacks: The building and parking lot/driveways, as designed, will meet all applicable setbacks. Signage: Building signage is proposed as shown generically on the attached building elevation. In addition, a 25' pylon sign is proposed. The proposed signage appears to meet ordinance requirements; however, each sign will be reviewed in detail during the sign permitting process. Site Plan Review and Variance Shops at Hutch —1094 Highway 15 So., Hutchinson. Planning Commission—1-16-18 Page 3 Parkiny,/Access/Circulation Fifty-three (53) parking spaces are noted on the site plan. The zoning ordinance requires 5.5 spaces per 1,000 square feet of building, which is 45 parking spaces. The developer is providing eight more parking spaces than required. There is one ingress point into the site and two egress points. These are all located off the mall frontage road. The southerly access point is an ingress and egress point that is 24' wide and the northerly point is egress only and is 14' wide. Staff feels the ingress/egress is appropriate for this site. The circulation of the site appears acceptable to staff. The drive-through traffic can enter the site and get into the drive-through area and leave the site without entering the parking lot area of the site. This design will lead to fewer conflicts between drive-through traffic and vehicles attempting to park. The drive aisles in the parking lot are 24' wide, which is acceptable and preferred by staff. Patrons utilizing the parking lot can utilize either the north of south egress point. Staff would like to see the transformer box moved across the drive-through drive aisle to ensure it is not struck by vehicles. It appears to be very close to the drive-through aisle on the SE side of the building. Parking Stall Size All of the parking stalls proposed are 9' wide, which is acceptable. The center area of the parking lot is proposed to have 19' long parking stalls. The Zoning Ordinance specifies 20' long parking stalls and the applicant has submitted a variance to deviate from the standards set forth in the zoning ordinance. It is up to the Planning Commission to determine if there is a "practical difficulty" in order to grant a variance. There was significant discussion regarding this topic at the Planning Staff meeting. Staff discussed that there have been variances issued previously for parking stalls 19' long and there are also other existing parking lots that are repainted and the dimensions do not technically meet the zoning ordinance. Some staff felt these standards are in place for a reason and they should not be deviated from. It was also noted that variances are available to allow deviations from the zoning ordinance if a practical difficulty can be met. In this instance, the developer has chosen to apply for a variance. The parking spaces adjacent to the building and spaces on the far west side of the lot abut a curb and are 18.5' long. Staff has historically allowed 18.5 long parking stalls that abut curbs because vehicles can overhang the curb depending on what is adjacent to the curb and meet the intent of the 20' parking stall. Staff feels the 18.5' parking stalls can work on the west side of the property and that the 18.5' stalls adjacent to the building can be acceptable if a minor tweak is made to the landscaped area in front of the building. The issue is that if vehicles are overhanging the sidewalk for parking, the 4' clear area required by the American with Disabilities Act (ADA) cannot be met due to cars encroaching into the sidewalk area. Staff recommends that the developer shrink the landscape area from 5' to 3' to ensure that there will be 4' of clear area on the sidewalk as required by ADA. Pond Staff has noted to the developer that there has been some drainage issues in this area in the past. Because of this, the developer has included a filtration basin on the west side of the site to help alleviate some of the storm water concerns. Due to the size of the pond the developer is short a total of two feet for the required parking stall size, thus the need for the variance. The pond will also be landscaped nicely, as noted in the landscape plan. Site Plan Review and Variance Shops at Hutch —1094 Highway 15 So., Hutchinson. Planning Commission—1-16-18 Page 4 Landscaping ting: Staff has been working with the developer on landscaping for the project. The developer plans to remove the trees that are currently located adjacent to the eastern property line in the MnDOT right-of-way in order to improve sight lines to the building. The developer will be working with MnDOT to obtain a permit for the tree removal. City staff is fine with the trees being removed and the developer is mitigating the loss of trees by adding an enhanced storm water feature on the site, as well as providing the required landscaping on-site. Staff will be doing a complete landscape plan review at the time of building permit plan review. In reviewing previous projects completed by this developer it appears that they are very aesthetically pleasing. Staff has reviewed a detailed photometric lighting plan and it appears acceptable. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Storm water Management/Erosion Control: Following the final construction plan submittal and City review the City Environmental Specialist will provide comments that need to be addressed prior to building permits being issued. Variance: In order to grant a variance, the request must meet the standards for granting a variance, including the finding of "practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists under the terms of the ordinance. Historically, variances required a "hardship" to be granted. Within recent years the standard has been switched to a "practical difficulty" is required to grant a variance. Generally speaking the practical difficulty standard is an easier standard to meet than the historic "hardship" standard. There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties all three questions must be answered yes. The following are the factors that must be considered: Practical difficulties "Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three factors of the test must be satisfied. 1. Reasonableness The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the variance application is for a building too close to a lot line or does not Site Plan Review and Variance Shops at Hutch —1094 Highway 15 So., Hutchinson. Planning Commission—1-16-18 Page 5 meet the required setback, the focus of the first factor is whether the request to place a building there is reasonable. Stafffeels that the property owner proposes to use the property in a reasonable manner as a commercial business with a drive-through. This question was answered YES. 2. Uniqueness The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the particular piece of property, such as sloping topography or other natural features like wetlands or trees. The developer states that the lot is unique in that soil conditions on this lot allow. or very slow infiltration, so the storm water retention pond size becomes more critical and larger than anticipated. The size of the storm water retention ponding in the rain garden along the west property line takes up critical east/west lot dimension that was planned to be used for parkiLig. feels this is a unique situation. This question was answered YES. 3. Essential character The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular building will look closer to a lot line and if that fits in with the character of the area. Sta[Lfeels this request will not alter the essential character of the locality. Under the context of this request, staff believes the "locality " is the general area around this property. This area is a commercially zoned area and strip commercial developments are veru common in commercial areas, in addition, the size of the building and layout of the site is very tXpical for a commercially zoned area. This question was answered YES. Other factors to consider for granting a variance are is the variance request in harmony with the purpose and intent of the ordinance? In addition, is the variance consistent with the Comprehensive Plan? Stafffeels that the request is in harmony with the purpose and intent of the ordinance and meets the criteria set forth above to grant a variance. In addition, the Comprehensive Plan "guides " this area of the City for commercial development, which is consistent with this variance request. Please note that if the Planning Commission doesn't agree with answers to the test questions they can answer them differently. Because all three questions above were answered yes in the staff analysis, it is recommended the variance be granted for the following reasons: 1) The property owner proposes to use the property in a reasonable manner as a commercial property with a drive-through. Site Plan Review and Variance Shops at Hutch —1094 Highway 15 So., Hutchinson. Planning Commission—1-16-18 Page 6 2) The landowner's problem is unique to the property, in that storm water management is not easily accomplished due to the soil types and takes up a larger area than usual. 3) The request will not alter the essential character of the locality. There are many commercial properties in this area with drive-through's and the scale of the proposed building is similar to other buildings in the area. In addition, there are other properties in the area that are not meeting the parking stall size requirements. 4) The variance is in harmony with the purpose and intent of the ordinance. 5) The variance is consistent with the Comprehensive Plan. Recommendation: Staff recommends approval of the site plan review and variance with the following findings and conditions: 1. The landscaped area on the west side of the building, directly adjacent to the building, shall be reduced in size to 3 feet from 5 feet to make the sidewalk larger to meet ADA standards. 2. The transformer shall be moved to the east side of the drive-through aisle unless alternative arrangements can be made with Hutchinson Utilities Commission. 3. If any construction activity encroaches onto property owned by the Hutchinson Mall an easement will be needed from the owners of the Hutchinson Mall. 4. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. 5. Any reconstruction of existing infrastructure within City of Hutchinson right-of-way or easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 6. There must be emergency service access around the building that meets the fire code. Fire hydrants must be located no farther than 400 feet from the building. 7. Exterior refuse collection area must be fully screened. 8. Moving or relocating any utility services will be at the property owner's expense. 9. SAC/WAC charges will be due at the time building permits are issued. 10. A parkland contribution fee will be collected with the building permit. 11. MnDOT must approve any work done in the Highway 15 right -of way. 12. The property owner proposes to use the property in a reasonable manner as a commercial property with a drive-through. 13. The landowner's problem is unique to the property; in that storm, water management is not easily accomplished due to the soil types and takes up a larger area than usual, thus affecting the available space for the parking lot. 14. The request will not alter the essential character of the locality. There are many commercial properties in this area with drive-through's and the scale of the proposed building is similar to other buildings in the area. In addition, there are other properties in the area that are not meeting the parking stall size requirements. 15. The variance is in harmony with the purpose and intent of the ordinance. 16. 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I m o E M Mtn »\ \$% �w Q gz ■§ §LU .5k t ;`,� /��Hll|| A, ) | , y tO J= Y - 8 b ° Z = Z r O Q o f ��;I g H rn= OCD Q 'P LIU IL V� IL x oar, T R�x a R b � Y S CY < J O 0 l HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for 2018 Lift Station Improvements Project (L13/P18-13) Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their February 13th meeting. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 195,500.00 Total City Cost: $ 195,500.00 Funding Source: Wastewater Utility Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14846 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 13/PROJECT NO. 18-13 WHEREAS, it is proposed to improve: 2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater lift station by construction of controls equipment/panel, wastewater pipe installation, structural modifications, site improvements and appurtenances. . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 13/Project No. 18-13, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 23rd day of January 2018. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: January 23, 2018 SUBJECT: Letting No. 13/Project No. 18-13 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L13/P18-13 2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater lift station by construction of controls equipment/panel, wastewater pipe installation, structural modifications, site improvements and appurtenances. ESTIMATED COST TOTAL Construction Cost $161,600 Engineering $29,100 Administration $4,800 Engineering Services - Geotechnical $0 Street Lighting Materials $0 ESTIMATED TOTAL $195,500 ESTIMATED FUNDING TOTAL Assessable Costs $0 State Bridge Bonding Grant $0 State Aid $0 City - Bonding $0 City -Water Funds $0 City -Wastewater Funds $195,500 Cit - Stormwater Funds $0 ESTIMATED TOTAL $195,500 RESOLUTION NO. 14847 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 13/PROJECT NO. 18-13 WHEREAS, pursuant to a resolution of the Council adopted January 23rd, 2018, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater lift station by construction of controls equipment/panel, wastewater pipe installation, structural modifications, site improvements and appurtenances; and said report was received by the Council on January 23rd, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $195,500.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of February, 2018, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 23rd day of January 2018. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8264 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 13 PROJECT NO. 18-13 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of February, 2018, to consider the making of an improvement of Letting No. 13/Project No. 18-13, an improvement of: 2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater lift station by construction of controls equipment/panel, wastewater pipe installation, structural modifications, site improvements and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $195,500.00 with an Assessable cost of $0.00 for the total estimated cost of $195,500.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 01/23/2018 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JANUARY 31ST 2018 AND WEDNESDAY, FEBRUARY 7TH, 2018. HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: APPOINTMENT OF MIKE MCGRAW TO THE ECONOMIC DEVELOPMENT A% Department: EDA LICENSE SECTION Meeting Date: 1/23/2018 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff D Consent Agenda Time Requested (Minutes): 0 License Contingency NIA Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The current EDA Board term of Mr. Mike McGraw has expired. Staff is requesting that Mr, McGraw be appointed to a new 6 -year term on the Economic Development Authority Board of Directors. Mr. McGraw has agreed to serve for another term and the EDA Board feels that he has done a good job for the community and should be reappointed. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Reappointment of Mr, Mike McGraw to a new 6 -year term on the Economic Development Authority. Fiscal Impact: $ 0.00 Funding Source; N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Totai Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/9/2018 - 01/23/2018 Check Date ------------------------------------------------------------------------------------- 01/09/2018 Check 199393 Vendor Name DUNDEE Description ------------------------------------------------------------------------ FLOWERS FOR FUNERAL Amount ---------------------- 34.99 01/23/2018 199394 A R ENGH HEATING & AIR CONDITIONING MUA TRIPPED ON FLAME FAIL 1,292.00 01/23/2018 199395 AARP JANUARY INSTRUCTION 475.00 01/23/2018 199396 ACE HARDWARE VARIOUS R&M SUPPLIES 661.54 01/23/2018 199397 VOID 0.00 01/23/2018 199398 AHLGREN ELECTRIC WALL SO SIDE CC 471.78 01/23/2018 199399 ALBERTS, LESLIE PRCE SKATE SCHOOL & COACHES XMAS SUPPLIE 94.60 01/23/2018 199400 ALLSTATE PARTS OF GLENCOE BRAKE KIT FOR WALKING FLOOR TRAILER - CREEKSIDE 558.16 01/23/2018 199401 ALPHA WIRELESS MAINT ON CONSOLE & FIXED TRANSMITTERS/RE 794.75 01/23/2018 199402 AMERICAN BOTTLING CO JANUARY COST OF GOODS - LIQUOR 188.48 01/23/2018 199403 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 216.70 01/23/2018 199404 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES 1,015.00 01/23/2018 199405 ARCTIC GLACIER USA INC. JANUARY COST OF GOODS - LIQUOR 208.74 01/23/2018 199406 ARNESON DISTRIBUTING CO JANUARY COST OF GOODS - LIQUOR 430.00 01/23/2018 199407 ARNOLD'S OF GLENCOE INC AIRPORT 835: BLADE KIT, SHIELDS 841.00 01/23/2018 199408 ARTISAN BEER COMPANY JANUARY COST OF GOODS - LIQUOR 1,246.25 01/23/2018 199409 ASCAP 2018 LICENSE FEE - CIVIC ARENA 348.00 01/23/2018 199410 ASHWILL INDUSTRIES INC LIBRARY SQUARE FOUNTAIN R&M 5,586.24 01/23/2018 199411 AUTOVALUE- GLENCOE VARIOUS AUTO R&M SUPPLIES 87.74 01/23/2018 199412 B & B SPORTS HERTTRAILER: CEILING LIGHT, SWITCH ASSEMBLY 164.20 01/23/2018 199413 B & C PLUMBING & HEATING INC REPAIR FURNACE - PARKS GARAGE 150.00 01/23/2018 199414 B.W. WELDING SAW CUT & SHEARED MATERIAL 64.80 01/23/2018 199415 BACHMAN'S COFFEETREE KY ESPRESSO #20 C (10 QTY) 777.00 01/23/2018 199416 BALDWIN SUPPLY COMPANY BAGGER: BLACK PVC CRESCENT TOP BELT 1,229.81 01/23/2018 199417 BAUER BUILT INC CEMETERY 412 TOOLCAT PARTS 424.00 01/23/2018 199418 BELLBOY CORP JANUARY COST OF GOODS - LIQUOR 5,783.77 01/23/2018 199419 BERNICK'S JANUARY COST OF GOODS - LIQUOR 245.95 01/23/2018 199420 BNO SHEET METAL INC CIVIC ARENA DEHUMIDIFIER PROJECT 7,810.29 01/23/2018 199421 BOND TRUST SERVICES CORPORATION ANNUAL PAYING AGENT FEES - BOND ISSUES 2,250.00 01/23/2018 199422 BRANDON TIRE CO TIRE REPAIRS VARIOUS DEPARTMENTS 803.91 01/23/2018 199423 BREAKTHRU BEVERAGE JANUARY COST OF GOODS - LIQUOR 23,578.22 01/23/2018 199424 BUFFALO CREEK ENTERPRISES JANUARY COST OF GOODS - LIQUOR 64.80 01/23/2018 199425 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEES: 10/1- 12/31'17 390.00 01/23/2018 199426 C & L DISTRIBUTING JANUARY COST OF GOODS - LIQUOR 53,386.70 01/23/2018 199427 C -MAP USA, INC. POND SURVEYING SOFTWARE/LICENSE 600.00 01/23/2018 199428 CARLOS CREEK WINERY JANUARY COST OF GOODS - LIQUOR 864.00 01/23/2018 199429 CARS ON PATROL SHOP LLC VARIOUS VEHICLES & INSTALL NEW SQUAD CAMERAS 2,706.95 01/23/2018 199430 CENTRAL HYDRAULICS VARIOUS EQUIPMENT R&M SUPPLIES 168.24 01/23/2018 199431 CENTRAL MCGOWAN ACETYLENE MED, HIGH PRESSURE LG, MED, SM 645.36 01/23/2018 199432 CGMC 2018 ANNUAL DUES 28,620.00 01/23/2018 199433 CHEP RECYCLED PALLET SOLUTIONS LLC 07- B GRADE 48 X 40 PALLETS - CREEKSIDE 3,626.45 01/23/2018 199434 COALITION OF GREATER MN CITIES 2018 VOLUNTARY ENVIRONMENTAL ASSESSMENT 4,951.00 01/23/2018 199435 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES - 4 PD VEHICLES 276.54 01/23/2018 199436 CROW RIVER OFFICIALS ASSN JAN, FEB, MARCH BASKETBALL GAMES 3,150.00 01/23/2018 199437 CROW RIVER PRESS INC SENIOR NEWSLETTERS 437.26 01/23/2018 199438 CROW RIVER WINERY JANUARY COST OF GOODS - LIQUOR 1,519.48 01/23/2018 199439 DAVE GRIEP CLEANING CLEAN WINDOWS AT LIQUOR HUTCH 45.00 01/23/2018 199440 DIMLER, KYLE REIMB: 2018 UNIFORM TROUSERS 50.00 01/23/2018 199441 DOUBLETREE HOTEL LODGING FOR J.PAULSON CONFERENCE 1/23/18 263.08 01/23/2018 199442 DOUGLAS COUNTY SHERIFF'S OFFICE SERVICE & MILEAGE FOR LEGAL CASE 45.00 01/23/2018 199443 DPC INDUSTRIES INC CHEMICALS FOR WATER & SEWER PROCESSES 3,088.03 01/23/2018 199444 DUNDEE PLANT FOR EMPLOYEE RELATIVE FUNERAL 48.98 01/23/2018 199445 DYNA SYSTEMS HOSE, WASHERS, NUTS, CONNECTORS, THERMAP 267.89 01/23/2018 199446 E2 ELECTRICAL SERVICES INC ELECTRICAL R&M VARIOUS LOCATIONS 1,543.99 01/23/2018 199447 ECOLAB PEST ELIMINATION PEST CONTROL 222.48 01/23/2018 199448 EDINA REALTY UB refund for account: 2-830-7200-1-03 56.38 01/23/2018 199449 EHLERS & ASSOCIATES INC MN PUBLIC FINANCE SEMINAR: M SEPPELT & INTERN 580.00 01/23/2018 199450 EHLERS & ASSOCIATES INC FINANCE CONFERENCE -A. REID & J. JUERGENSEN 580.00 01/23/2018 199451 ELECTRO WATCHMAN FIRE SYSTEM MONITORING W/ ANNUAL FIRE IN 3,517.42 01/23/2018 199452 EMERGENCY AUTOMOTIVE TECH EQUIPMENT FOR NEW SQUADS 2 & 6 3,487.90 01/23/2018 199453 EMPLOYMENT RESOURCE CENTER TEMPORARY STAFFING - CREEKSIDE 910.80 01/23/2018 199454 ENGINEERING NEWS -RECORD 1 YR SUBSCRIPTION 87.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/9/2018 - 01/23/2018 Check Date ------------------------------------------------------------------------------------- 01/23/2018 Check 199455 Vendor Name EPIC PRODUCTS INC Description ------------------------------------------------------------------------ JANUARY COST OF GOODS - LIQUOR Amount ---------------------- 147.85 01/23/2018 199456 ERICKSON ENGINEERING CO LLC REHAB ANALYSIS-BRDIGES 43016 & 43514 1,860.00 01/23/2018 199457 ERICKSON, TAMMY UB refund for account: 2-720-5930-8-01 24.02 01/23/2018 199458 ESRI INC ESRI SOFTWARE MAINTENANCE RENEWALS 5,500.00 01/23/2018 199459 FARENBAUGH-HANSEN, AMY DAMAGE DEPOSIT REFUND - EVENT CENTER 300.00 01/23/2018 199460 FARM -RITE EQUIPMENT FAN MOTOR, HYD FLUID - STREETS 193.15 01/23/2018 199461 FASTENALCOMPANY VARIOUS R&M SUPPLIES 350.80 01/23/2018 199462 FINANCE & COMMERCE RELOCATION OF WATERMAIN - 2ND AVE BRIDGE 234.09 01/23/2018 199463 FIRST CHOICE FOOD & BEVERAGE SOLUTI COL 1.5 FP CASE, COL 1.5 FP DECAF CASE 549.10 01/23/2018 199464 FOSTER MECHANICAL SERVICE CONTRACT - LIQUOR STORE 475.00 01/23/2018 199465 G & K SERVICES MATS, TOWELS, COVERALLS, SHOP TOWELS 149.91 01/23/2018 199466 GAVIN, DONLEY & OSTLUND, LTD DEC FLAT LEGAL FEE AGREEMENT 3,300.00 01/23/2018 199467 GEMPLER'S INC SAFETY GLASSES 47.76 01/23/2018 199468 GRAINGER VARIOUS EQUIPMENT R&M SUPPLIES 314.19 01/23/2018 199469 GRANITE ELECTRONICS, INC. BELT CLIPS- FIRE DEPT 53.00 01/23/2018 199470 GRAPE BEGINNINGS, INC JANUARY COST OF GOODS - LIQUOR 2,174.00 01/23/2018 199471 GREATER MINNESOTA PARKS & TRAILS 2018 MEMBERSHIP DUES 225.00 01/23/2018 199472 GRO-WELL BRANDS, INC BARK, CEDAR CHIPS - CREEKSIDE INVENTORY 4,437.13 01/23/2018 199473 H&L MESABI AIRPORT 055 HLA PLOW: CARBIDE BLADES 1,539.82 01/23/2018 199474 HACH COMPANY DIGITAL SENSOR - WATER PLANT 1,536.16 01/23/2018 199475 HILLYARD/HUTCHINSON VARIOUS CLEANING/JANITORIAL SUPPLIES 1,359.92 01/23/2018 199476 HJERPE CONTRACTING WORK AT 439 3RD AVE & VETS PARK AREA 4,656.50 01/23/2018 199477 HOLTTOUR AND CHARTER INC. MASONIC HERITAGE CENTER - SENIOR TOUR 625.00 01/23/2018 199478 HOT WIRE ELECTRIC INC FLOOR BOX IN CONF RM, DATA BOX - ENTERPRISE CTR 680.00 01/23/2018 199479 HUTCH CAFE SALES TAX ON EDA LUNCH ORDER 48.49 01/23/2018 199480 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL JANUARY 2018 -HATS 1,415.00 01/23/2018 199481 HUTCHINSON CENTER FOR THE ARTS BANNER CONTRACT MAINTENANCE FEES - LIQUOR 100.00 01/23/2018 199482 HUTCHINSON CO-OP GAS, CHEVRON 10,968.51 01/23/2018 199483 HUTCHINSON HEALTH EE SCREENING: VARIOUS EMPLOYEES 1,080.25 01/23/2018 199484 HUTCHINSON LEADER VARIOUS ADVERTISING 9,465.05 01/23/2018 199485 HUTCHINSON SENIOR ADVISORY BOARD SR TOUR - DEC 2017 COYOTE MOON RESTAURANT 585.00 01/23/2018 199486 HUTCHINSON UTILITIES DAMAGED ST LIGHT 2,596.18 01/23/2018 199487 HUTCHINSON UTILITIES DEC UTILITIES 12/1/17-1/1/18 169,865.24 01/23/2018 199488 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - STREETS DEPT 266.99 01/23/2018 199489 HUTCHINSON WHOLESALE #1551 SHOPSUPPLIES- CREEKSIDE 501.86 01/23/2018 199490 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 60.62 01/23/2018 199491 HUTCHINSON, CITY OF WATER & SEWER 11/1-11/30'17 1,865.25 01/23/2018 199492 IACP 2018 RENEWAL- POLICE 150.00 01/23/2018 199493 INDEPENDENT EMERGENCY SERVICES 2018 SERVICES - POLICE 129.24 01/23/2018 199494 INN OTE K CORPORATION SHOP PARTS - STREETS 729.94 01/23/2018 199495 INTERNATIONAL CODE COUNCIL INC REGION III, SESSIONS 851, 856, 836, 808 - BLDG INSP 580.00 01/23/2018 199496 INTERNATIONAL SOCIETY OF ARBORICULT 2018 MEMBERSHIP/SUBSCRIPTION -STREETS 290.00 01/23/2018 199497 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS - STREETS 362.81 01/23/2018 199498 ISD #423 FEES FOR DECEMBER 2017 CLASSES 8,374.00 01/23/2018 199499 JACOBSEN, SEPTEMBER REIMB: TABLE TENNIS SUPPLIES FOR SENIOR CTR 228.23 01/23/2018 199500 JEFF MEEHAN SALES INC. DECEMBER 2017 CREEKSIDE COMMISSIONS 3,998.21 01/23/2018 199501 A TAYLOR DIST OF MN JANUARY COST OF GOODS - LIQUOR 4,203.50 01/23/2018 199502 JOHNSON BROTHERS LIQUOR CO. JANUARY COST OF GOODS - LIQUOR 45,295.46 01/23/2018 199503 KDUZ KARP RADIO DECEMBER ADVERTISING 996.50 01/23/2018 199504 KERI'S CLEANING 1/1-1/15/18 AT CITY CTR, LIBRARY, SR DINING, FIRE 2,044.00 01/23/2018 199505 KOBOW, BECKY REIMB: PARKING FOR MNLA, LUNCH AT UH SHOW 41.75 01/23/2018 199506 KOHLS SWEEPING SERVICE CONTRACTED WORK FOR CREEKSIDE 1,302.50 01/23/2018 199507 KOSEK, ANDREW REIMB: SAFETY FOOTWEAR 140.00 01/23/2018 199508 KUE CONTRACTORS INC HRA RENTAL REHAB LOAN: GATEWAY CENTRAL 11,299.50 01/23/2018 199509 L & P SUPPLY CO BATTERY POWERED SAW & OIL - STREETS 534.95 01/23/2018 199510 LABRAATEN BUS COMPANY LLC 2017 SENIOR CENTER TRIPS 200.00 01/23/2018 199511 LAKELAND BROADCASTING LIQUOR STORE ADVERTISING 240.00 01/23/2018 199512 LANO EQUIPMENT OF NORWOOD AIRPORT 055: LINK, LIFT 183.00 01/23/2018 199513 LEVINE, ERIC REIMB: THERMOSTATS FOR WATER PLANT 234.98 01/23/2018 199514 LINCOLN MARKETING MN ADVERTISING IN MCLEOD CO MN GUIDE 449.00 01/23/2018 199515 LINDBERG, JERRY EVENT CENTER SUPPLIES 10.08 01/23/2018 199516 LITCHFIELD BUILDING CENTER MATERIALS FOR PARKS BENCHES & PICNIC TABLES 2,029.05 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/9/2018 - 01/23/2018 Check Date ------------------------------------------------------------------------------------- 01/23/2018 Check 199517 Vendor Name LOCATORS & SUPPLIES Description ------------------------------------------------------------------------ ST DEPT SUPPLIES: GLOVES, CAPS, GLASSES, Amount ---------------------- 380.23 01/23/2018 199518 LOCHER BROTHERS INC JANUARY COST OF GOODS - LIQUOR 28,291.75 01/23/2018 199519 LOGIS CATALYST 3650 W/POWER SUPPLY - VARIOUS DEPTS 24,609.59 01/23/2018 199520 M -R SIGN SIGNS 483.87 01/23/2018 199521 MARCO TECHNOLOGIES, LLC November Cost per Print 3,207.43 01/23/2018 199522 MARSHALL CONCRETE PRODUCTS VFW BATHROOM PROJECT& PARKS SUPPLIES 1,441.68 01/23/2018 199523 MARTIN-MCALLISTER PUBLIC SAFETYASSMT: NEWEMPLOYEES 1,500.00 01/23/2018 199524 MATHESON TRI -GAS INC ACETYLENE LG, HIGH PRESSURE MED 17.52 01/23/2018 199525 MAYTAG LAUNDRY & CAR WASH TABLECLOTHS: 12/8, 12/12, 12/15'17 EVENT CENTER 192.91 01/23/2018 199526 MCLEOD COUNTY HISTORICAL SOCIETY 2018 ANNUAL BUDGET ALLOTMENT: COUNCIL APPRV 7,500.00 01/23/2018 199527 MCLEOD COUNTY RECORDER A 433570: QUADES INVESTMENTS LLC 214.02 01/23/2018 199528 MCLEOD COUNTY SOLID WASTE MANAGEMEN APPLIANCES 10.00 01/23/2018 199529 MCLEOD PUBLISHING INC WEDDING DIRECTORY 17.50 01/23/2018 199530 MDRA 2018 MDRA DUES 367.00 01/23/2018 199531 MECA 2018 MEMBERSHIP 50.00 01/23/2018 199532 MEDICA February Medical Insurance 131,356.33 01/23/2018 199533 MEEKER COUNTY SHERIFF'S OFFICE 43 -CR -17-1015: D JOHNSON 140.00 01/23/2018 199534 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 906.49 01/23/2018 199535 MESSAGE MEDIA U.S.A., INC JANUARY MONTHLY ACCESS FEE 30.00 01/23/2018 199536 MID -AMERICAN RESEARCH CHEMICAL OIL, PARTS CLEANER, INDUSTRIAL SOLVENT, 1,329.00 01/23/2018 199537 MINNESOTA DEPT OF HEALTH MHP -12077-814: WORK COMP INSURANCE INFO 165.00 01/23/2018 199538 MINNESOTA PETROLEUM SERVICE AIRCRAFT HOSE 1,010.00 01/23/2018 199539 MINNESOTA SAFETY COUNCIL 2018 MEMBERSHIP DUES 545.00 01/23/2018 199540 MINNESOTA VALLEY TESTING LAB BOD CARBON, PHOSPH, NITROGEN, AMMONIA 1,563.40 01/23/2018 199541 MN DEPT OF LABOR & INDUSTRY/CODE CONF #DECEMBER0850552017 - 4TH QTR STATE 1,562.32 01/23/2018 199542 MN TRANSPORTATION ALLIANCE 2018 MEMBERSHIP DUES 570.00 01/23/2018 199543 MORGAN CREEK VINEYARDS JANUARY COST OF GOODS - LIQUOR 384.00 01/23/2018 199544 MOTION INDUSTRIES INC PARTS FOR BAGGER 747.07 01/23/2018 199545 MRPA ANNUAL GEN MTG & AWARDS LUNCHEON 585.00 01/23/2018 199546 NATIONAL NOTARY ASSOCIATION RENEW NOTARY STAMP - M.FILZEN 60.00 01/23/2018 199547 NELSON AUTO CENTER 2018 DODGE RAM 5500 4WD CREW CAB 84" CA 36,360.92 01/23/2018 199548 NERO ENGINEERING LLC HARMONY LIFT STATION & MBR PROJECT - SEWER 4,513.40 01/23/2018 199549 NORTH AMERICAN SAFETY INC GLOVES, LENS, EARPLUGS, HARDHATS 804.50 01/23/2018 199550 NORTHERN BUSINESS PRODUCTS TISSUES, PAPERTOWELS, FORKS, ROLLS 546.65 01/23/2018 199551 NU -TELECOM MONTHLY SERVICES JAN 1- 312018 76.10 01/23/2018 199552 O'REILLY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 61.77 01/23/2018 199553 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 293.33 01/23/2018 199554 OFFICE OF SECRETARY OF STATE RENEW NOTARY COMMISSION - M. FILZEN 120.00 01/23/2018 199555 OPG -3, INC 2018 YEARLY MAINTENANCE - IT SOFTWARE 6,256.00 01/23/2018 199556 PAUSTIS WINE COMPANY JANUARY COST OF GOODS - LIQUOR 2,498.58 01/23/2018 199557 PENMAC STAFFING SERVICES, INC. TEMPORARY STAFFING - CREEKSIDE 339.48 01/23/2018 199558 PEOPLEREADY INC TEMPORARY STAFFING - CREEKSIDE 5,776.80 01/23/2018 199559 PHILIPS HEALTHCARE ADULT SMART PADS CARTRIDGE 236.00 01/23/2018 199560 PHILLIPS WINE & SPIRITS JANUARY COST OF GOODS - LIQUOR 31,810.59 01/23/2018 199561 PLUNKETTS PEST CONTROL 2018 GENERAL PEST CONTROL 639.73 01/23/2018 199562 POWER/MATION DIVISION INC BAGGER 388.75 01/23/2018 199563 PRO AUTO MN INC. 2014 F150: OIL CHANGE 23.67 01/23/2018 199564 QUILL CORP LABLES, CD ENVELOPES, CD LABELS 169.43 01/23/2018 199565 RENVILLE COUNTY SHERIFF DEPT 43CR171455 #17000523, SUBPOENA 60.00 01/23/2018 199566 RTVISION ONEOFFICE/EGRAM UPGRADE #2 OF 5 1,700.00 01/23/2018 199567 SAFEASSURE CONSULTANTS INC 2018 SAFETY TRAINING CONTRACTED FEFE 8,118.24 01/23/2018 199568 SAM'S CLUB DIRECT FREEZER, PENS, FOLDERS, HIGHLIGHTERS, SCISSORS 230.13 01/23/2018 199569 SCHWARTZ, ANDREA REIMB: MILEAGE TO 2018 ANNUAL SEMINAR 69.76 01/23/2018 199570 SEPPELT, MILES REIMB: TRAVELTO LOCAL GVMT INNOVATION 84.48 01/23/2018 199571 SHAW, KAREN DECEMBER PILATES & YOGA CLASSES 180.00 01/23/2018 199572 SCRENSEN'S SALES & RENTALS VARIOUS R&M SUPPLIES 51.51 01/23/2018 199573 SOUTHERN WINE & SPIRITS OF MN JANUARY COST OF GOODS - LIQUOR 48,768.54 01/23/2018 199574 SPRING LAKE ENGINEERING WW LIFT STATION CONTROLS 5,890.00 01/23/2018 199575 SRF CONSULTING GROUP SGR INTERSECTIONS STUDY 6,042.93 01/23/2018 199576 STANDARD PRINTING -N -MAILING DECEMBER MAILING AND POSTAGE 593.58 01/23/2018 199577 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 764.31 01/23/2018 199578 STAR TRIBUNE SUBSCRIPTION 1/14/18 - 7/15/18 189.54 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/9/2018 - 01/23/2018 Check Date ------------------ 01/23/2018 Check ------------------------------------------------------------------- 199579 Vendor Name STRATEGIC INSIGHTS, INC Description ------------------------------------------------------------------------ LICENSE UPGRADE/RENEWAL -CIP PLAN -IT SOFTWARE Amount ---------------------- 1,400.00 01/23/2018 199580 SUN LIFE FINANCIAL January Admin Fees 6,553.90 01/23/2018 199581 TALKPOINT TECHNOLOGIES INC PLANTRONICS HEADSET 389.70 01/23/2018 199582 THOMSON REUTERS -WEST DECEMBER: WEST INFO CHARGES- LEGAL 4,717.59 01/23/2018 199583 TITAN MACHINERY AIRPORT 055: SHOES, SPRINGS, CUTTING EDGE 6,891.68 01/23/2018 199584 TRI COUNTY WATER 12/12/17 BOTTLE WATER DELIVERY 115.75 01/23/2018 199585 TRI-STATE BOBCAT ST 618: BLOCK - STREETS 111.72 01/23/2018 199586 TRIPLE G COMPANIES DECEMBER SNOW REMOVAL 1,325.50 01/23/2018 199587 TWIN CITY GARAGE DOOR CO LOOP DETECTORS - HATS 564.00 01/23/2018 199588 UNITED FARMERS COOP FUEL FOR HATS FUEL SYSTEM 29,305.45 01/23/2018 199589 UNUM LIFE INSURANCE CO OF AMERICA February Life Insurance 2,187.68 01/23/2018 199590 VALLEY SALES OF HUTCHINSON REPAIR A/C LINES - PD VEHICLE 253.41 01/23/2018 199591 VERIZON WIRELESS SERVICES DEC 03 - JAN 02 38.34 01/23/2018 199592 VIKING BEER JANUARY COST OF GOODS - LIQUOR 9,227.00 01/23/2018 199593 VIKING COCA COLA JANUARY COST OF GOODS - LIQUOR 568.75 01/23/2018 199594 VINOCOPIA INC JANUARY COST OF GOODS - LIQUOR 4,233.59 01/23/2018 199595 WASHINGTON COUNTY SHERIFF'S OFFICE SERVICE FEE: P XIONG 65.00 01/23/2018 199596 WASTE MANAGEMENT OF WI -MN SERVICES 12/16- 12/31'17 6,543.69 01/23/2018 199597 WELCOME NEIGHBOR NEW RESIDENT VISITS 60.00 01/23/2018 199598 WEST CENTRAL SANITATION INC. DECEMBER REFUSE SERVICE 46,425.86 01/23/2018 199599 WEST CENTRAL SHREDDING SHREDDING SERVICES - POLICE AND CITY CENTER 50.00 01/23/2018 199600 WICHTERMAN, KEN SAFETY GLASSES 100.00 01/23/2018 199601 WINE COMPANY, THE JANUARY COST OF GOODS - LIQUOR 1,412.75 01/23/2018 199602 WINE MERCHANTS INC JANUARY COST OF GOODS - LIQUOR 1,564.15 01/19/2018 199603 MNPEA PAYROLL 12/31/2017 - 1/13/2018 624.00 01/19/2018 199604 Unum Vol Life Ins PAYROLL 12/31/2017 - 1/13/2018 1,102.55 01/19/2018 199605 Unum Life Ins PAYROLL 12/31/2017 - 1/13/2018 1,407.02 01/19/2018 199606 HART PAYROLL 12/31/2017 - 1/13/2018 662.21 01/19/2018 EFT627 EFTPS PAYROLL I2/31/2017-1/13/2018 58,722.31 01/19/2018 EFT628 MN Dept of Revenue PAYROLL 12/31/2017 -1/13/2018 11,982.61 01/19/2018 EFT629 PERA PAYROLL I2/31/2017-1/13/2018 47,910.00 01/19/2018 EFT630 TASC-Flex PAYROLL 12/31/2017 -1/13/2018 1,816.06 01/19/2018 EFT631 TASC-H S A PAYROLL 12/31/2017 -1/13/2018 12,626.94 01/19/2018 EFT632 ICMA PAYROLL 12/31/2017 -1/13/2018 2,272.40 01/19/2018 EFT633 VOYA PAYROLL 12/31/2017 -1/13/2018 990.00 01/19/2018 EFT634 MNDCP PAYROLL 12/31/2017 -1/13/2018 305.00 Total - Check Disbursement 1,125,053.63 Department Purchasing Card Activity - December 2017 Date Dept Vendor Name Description Amount 12/20/2017 ADMIN CALIFORNIA NEWSREEL Training Video on Race Equity 301.00 11/29/2017 FINANCE LANDY LODGE BAR & GRILL Lunch meeting with Wells Fargo bank rep 34.78 12/07/2017 PLANNING KINGSLEY COMPANIES spring kit for library 95.00 12/16/2017 PLANNING UNIVERSITY OF MINNESOTA CONTLEARNIN Buildings Officials Institute Class. 135.00 12/04/2017 FIRE WPSG, INC *Ladder 1 large diameter intake valve 1,572.96 12/09/2017 FIRE CASH WISE Break room supplies, coffee, cups, etc. 75.35 12/08/2017 FIRE CASH WISE Funeral arrangement for retired FF-Fitzloff 80.00 12/13/2017 FIRE FORESTRY SUPPLIERS INC Wildland Drip torch brackets 118.28 12/14/2017 FIRE WALMART Truck wash soap and bottled drinking water 41.88 12/18/2017 FIRE HUTCHISON PIZZA RANCH Food for the annual fire officer planning meeting 65.40 12/27/2017 FIRE BLACKHAWK Hose reels for apparatus bay 414.86 11/30/2017 IT AMAZON Network 52.68 11/30/2017 IT AMAZON HDMI 9.12 11/30/2017 IT AMAZON DVD for Body Cam Footage 127.90 12/02/2017 IT AMAZON Thermal printers for squad cars 619.98 12/03/2017 IT AMAZON UPS for network switch 252.37 12/03/2017 IT AMAZON Speakers for Lori 22.99 12/03/2017 IT AMAZON Cables for network closet 94.97 12/01/2017 IT METROLINE INC Gate Phone 210.29 12/05/2017 IT AMAZON External DVD 52.89 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/9/2018 - 01/23/2018 Check Date ------------------ 12/02/2017 Check ------------------------------------------------------------------- IT Vendor Name INTUITQBOOKS/PROLINE Description ------------------------------------------------------------------------ QuickBooks for HRA Amount ---------------------- 193.22 12/02/2017 IT AMAZON Surge Suppressors for server room 158.43 12/21/2017 IT AMAZON Reference manual IT 8.67 12/18/2017 PUB WKS UNIVERSITY OF MINNESOTA CONTLEARNIN CEAM Registration & Membership Fee - Kent E. 365.00 12/05/2017 PRCE TARGET Playground Return (385.99) 12/18/2017 PRCE AMAZON Ref Stand Padding 192.24 12/06/2017 CREEKSIDE SPS COMMERCE INC EDI monthly fees: UH, Ace Hardware, Bomgaars 228.20 11/30/2017 LIQUOR FACEBOOK Facebook Boost Advertising 17.18 11/30/2017 LIQUOR FACEBOOK Facebook Boost Advertising 3.31 12/04/2017 LIQUOR SHOPKO Colored printer paper for Instore Signage 14.99 12/15/2017 LIQUOR RETAIL INFORMATION TEC Card Defender Monthly Fee 42.75 12/21/2017 LIQUOR AMAZON Earpieces for new phone system mobile headset 126.70 12/22/2017 LIQUOR CTC CONSTANTCONTACT.COM Monthly Fee-email direct marketing enhancement 42.00 12/05/2017 EDA WALMART Cleaning supplies for Hutchinson Enterprise Center 63.92 12/05/2017 EDA TARGET Tool set for Hutchinson Enterprise Center 32.20 12/05/2017 EDA HUTCHINSON ACE Add'L keys & hose extension for Enterprise Center 30.90 12/05/2017 EDA MENARDS HUTCHINSON Shelving, waste baskets, etc - Enterprise Center 114.77 12/08/2017 EDA SHOPKO Break room furniture for Enterprise Center 429.49 12/11/2017 EDA CASEYS GEN STORE 2173 Gasoline for snow blower at Enterprise Center 4.79 12/12/2017 EDA HUTCHINSON ACE Gasoline funnel for snow blower, etc. 8.13 12/12/2017 EDA MENARDS HUTCHINSON Soft soap and refills for restrooms at Enterprise Ctr 21.90 12/13/2017 EDA MENARDS HUTCHINSON Key organizer for Enterprise Center 9.98 12/14/2017 EDA HUTCHINSON ACE ice chopper and vinyl door numbers - Enterprise Ctr 39.07 12/15/2017 EDA WALMART USB flash drives 29.94 12/19/2017 EDA ECONOMIC DEVELOPMENT ASSN OF MN Annual membership dues for EDAM 295.00 12/20/2017 EDA MAIN STREET SPORTS BAR Lunches for Finance Team meeting 85.89 12/21/2017 EDA USPS postage stamps 49.00 Total - Purchasing Cards 6,599.38 GRAND TOTAL 1 1,131,653.01 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/01/18 Re: Liquor Hutch End of Year Sales January— December 2017 2016 2017 Change Year to Date Sales: $5,987,107 $6,148,325 2.7% increase Liquor $ 2,034,694 $ 2,064,237 1.5% increase Beer $ 2,866,497 $ 2,959,379 3.2% increase Wine $ 965,433 $ 993,799 2.9% increase Year to Date Gross Profit Dollars: $1,503,945 $1,579,436 5.0% increase Year to Date Customer Count: 236,564 244,599 3.4% increase Average Sale per Customer: $25.31 $25.14 $00.17 decrease Gross Profit Percentage: 25.12% 25.69% .57% increase 2017 Budget Comparisons: Budget Actual Difference Sales $6,127,000 $6,148,325 +$21,325 Gross Profits $1,535,610 $1,579,436 +$43,826 Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. Sales History Sales - 12 years since Expansion/Remodel $7,000,000 $6,000,000 i 55,000,000 $4,000,000 $3,000,000 ■ Sales $2,000,000 $1,000,000 t0 A CO OI O M < tD A O O O O O O O O O O O O O O O O N N N N N N N N N N N N General Fund Transfers $4,870,660 In last 12 years 1/23/2018 A Sunday Sales 2017 2016 $163,734 2017 W9p Ala: ($148,421) $S.9n,1m $107,359 s6,v9,.n zn5 btiru . Average Weekly Labor Expense (TEa910y666) Wa, $2.03..691 10.8% $2.061.237 10.2% S 2.466.91 $2,M— 2.939.3)9P—OW.n: P— w1.1: $1.5031995 $1.450.856 5.0%lMia7se Coune. 236.561 244,599 3..%fncrovi6 Aw.p Al. p.rCbtwn.r: 525.31 525.1. s0.170Ya l 6roa Profit P.rcenep: 25.12% 25.69% .057% Incra . 3P3)M,6pt0ea.riw: u1631x ea9Y pYMnts Ale $5.127.4 $6,x50,6.1 ♦$23 d.1 N.t Pro6nircludlrydeaetl.nm IMbrr r - 5 472,696 $536,50) .$76149 cMwaUq. Fune A1.b. $ Ixx,30x1 $ S6.s07 Sunday Sales 2017 . 2017 Overall Sales Increase $163,734 Sunday Sales autyzb-o —) $255,780 P Change Fri/Sat/Mon Sales u6yza-Oe 310) ($148,421) . Net effect of Sunday Sales 2017 $107,359 P Average Weekly Increase due to Sunday Sales $4,880 . Average Weekly Labor Expense (TEa910y666) $ 380 r 2017 Labor To Sales Goal Oun 6y say "029P J—M 10.8% . 2017 Labor To Sales Actual 10.2% Sales Trends ► Beer sales continue growth pattern ► Craft/Local wineries, distilleries, breweries continue to increase in sales and customer support ► Gross Profit Dollars "given up" to marketing efforts (Ad Match, Red Tag Sale Pricing) increasing due to increased competition ► Staff Product Training needs increasing due to increased competition and customer knowledge 1/23/2018 2 Successful Ongoing Promotions ► Liquor Hutch GrapeVine Wine Club ► Liquor Hutch PubClub Beer Club ► "Ad Match" Mondays ► 15% Off Craft/Import Beer on Thursdays ► Annual Wine Sale ► Special Seminars and In -Store Tastings - Focusing on Regional Products and Trends ► Personalized Wine Bottle Labeling Events Operational Challenges ► Managing Competitive Pricing, Increasing Freight costs and Credit/Debit Card expenses ► Staff Product Knowledge Training ► Marketing/Advertising - How we reach established and new customers ► Finding Seasonal/Temporary Part Time Labor 1/23/2018 3 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on Historic Depot and Graffiti Preservation Project Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On Tuesday, January 16, Council Member Christensen and Lofdahl, along with Administrator Jaunich, Dan Jochum, and JJ Verhey, attended a meeting with representatives of Historic Hutchinson, the McLeod County Rail Authority, and the McLeod County Historical Society to discuss the next "phase" of the graffiti preservation project at the Historic Depot. I've included the minutes from that meeting for a reference. The question raised at that meeting dealt with what the various organizations would like to see done with the Depot, and in particular, with the graffiti preservation project. When it came to the City, it was a question we really couldn't answer since we have yet to have a conversation on it. The group will be meeting again in a month and I would like to have a discussion with the City Council on Tuesday on what our expectations are moving forward with this potential project. To assist you in our conversation, I've also included a copy of the Historic Deport report from last year and potential grant opportunities that may be available to assist with another project. BOARD ACTION REQUESTED: No action requested. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I" Meeting for the Depot Hutchinson GNR Depot Tuesday, February 13th at 1:30pm Attendees: Dan Jochum (City of Hutchinson), Kay Voigt (Historic Hutchinson), Jim Fahey (H.H.), Tim Smith (Minnesota Regional Rail Authority), Dan Mahon (M.R.R.A.), Mary Henke (McLeod County Historical Society), Bayley Schluter (McLeod County Historic Partnership), Mary Christensen (C.H./H.H.), Matt Jaunich (C.H.), Jeremiah Verhey (C.H.), Al Koglin (M.R.R.A.), John Lofdahl (C.H/M.C.H.S.) Notes taken by Mary Christensen, transcribed by Bayley Schluter 1) Bayley talked about grant $'s for the Graffiti in Depot. We have a great opportunity to capitalize on Graffiti a. Meeting is about what we want to utilize and showcase at the Depot 2) Jim Fahey— Preserve and Protect and Showcase the living history of Hutchinson (H.H. Mission). The asset of Depot is to tell our story. We want an economic delivery, we want to tell our story and protect the asset of H.H. and the City. 3) Tim Smith —Talked about preservation — maybe removing wall? Pulling elsewhere? Spraying for bugs? a. No insulation. No heat? 4) City has not had any large discussions about the future of the Depot = $ 5) Bayley— discussion on museum vs rental space and possible Legacy funding 6) John Lofdahl —Talked about Remer Depot in Cass County, MN and how it is used. 7) Dan Jochum —Talked about rental & what happens with damage? We need to preserve the graffiti. Plexiglas? Glass? 8) Discussions about possible trailhead 9) Discussions on plexiglass? a. We need to speak to Alyssa Auten (Project Consultant for H.H. Research Project). Acrylic or white glass materials? 10) Discussions on lighting a. We need to know what would be needed in the coal room. Could the light be damaging? 11) Legacy needs specifics to provide $ to establish a museum 12) Sounds like the group agreed that preservation is the first step. a. NO HVAC if proves to not be necessary b. This group wants to hire someone to do a study, draw up a plan and then install the glass. c. Bayley discusses eligible grants Partnership vs Cooperative. Either would work ii. Cooperative Grant, deadline for small grant (less than $10,000) is April 2018 iii. Partnership. All names on the grant. Need a long term plan to submit with application d. Grant to do a study and then to install. Bayley was not sure if it could be accomplished in one year or two, needs to speak to Auten. e. M.R.A.A. is the property owner, C.H. has a lease agreement that gives them permission to make an legal changes to the building. City and Rail Authority work as Partners in grant application? Maybe H.H. applies with the M.R.R.A's support? 13) C.H. needs to decide on how much $ to spend, the group needs to know what C.H. wants 14) What is the long term function of the facility? 15) C.H. would like a proposal, what needs to be done to get to the next level? 16) The next meeting was set for Tuesday, February 13th at 1:30pm at the Depot. a. Bayley will work to have the group's questions answered by that time. b. Groups will discuss and decide what they want for the Depot and what they can commit to providing Meeting adjourned at 2:32pm C.H. —City of Hutchinson M.R.A.A — Minnesota Regional Rail Authority H.H. — Historic Hutchinson M.C.H.S — McLeod County Historical Society Alyssa R. Auten, Consultant, MSc. Historic Preservation Museums & Historic Sites Marketing & Graphic Design ` Osceola. Wisconsin I olyssa.ruth174gmail.com 1 651.470.1528 Hutchinson Historic Depot Recommendations Based on my involvement in this project to date and my knowledge of historic structures and graffiti, I recommend the following for the careful preservation and interpretation of the interior of the Depot: 1. Conduct a study on the possibility of adding climate control (HVAC) to the space; the addition of a system will enhance the preservation of the graffiti and artifacts to be placed in the building. Stabilizing the environment within the Depot is the most effective way to ensure graffiti and artifact longevity and security. a. It is extremely important to create a controlled environment within the Depot to protect against infestation of termites and other damaging bugs, as well as from moisture and water damage that may cause the wood structure to rot. b. I highly recommend Rebecca Ellis of Questions & Answers Engineering as an HVAC consultant. 2. Regardless of whether or not an HVAC system is installed, the most imperative act of preserving of historic graffiti is recording and inventorying for archival purposes. Historic Hutchinson has done the community a great service by documenting all graffiti present at the depot, ensuring the content of the collection of graffiti will be available and useful for years to come. 3. The second priority of preservation is the active protection of significant graffiti. Based on the layout of the Depot graffiti and potential exposure to the public, I suggest utilizing an exhibit system to highlight significant graffiti with glass/acrylic panels, and cover/protect less significant graffiti with interpretive panels (see sketch from 9.13.17 email). a. The system should feature minimal intervention to the building (ie as few holes as possible). I suggest a system of panels that are suspended from tensioned cables mounted to a wall track placed at the top and bottom of the walls. b. Lighting will need to be considered when deciding upon exhibit materials and protective measures to ensure the graffiti is visible. 4. There are many varieties of intervention and protection; thus, a Maintenance Plan should also be created for the collection of graffiti in the Depot to ensure continued observation, photography and monitoring of any changes. ** The point to stress here is that there are many options applicable to historic graffiti, but the resulting conservation work is what matters. Ideally, an HVAC system would be installed, not only to protect the graffiti but also the historic depot building itself. In addition, the ideal means of preserving this unique collection of historic graffiti is the installation of an exhibit that both highlights significant graffiti (by covering with clear panels) while covering less -significant graffiti with opaque interpretive panels. I think these are the most respectful and appropriate means of protecting and promoting the wealth of information written on the Depot walls. See below for more on Protective Measures and a sample Maintenance Plan. Recommended Protective Measures Graffiti can be found on any type of material, in this case, wood. The following threats are possibilities within the Depot: 1. Lichen and other biological substances 2. Insects 3. Humans/Accidents 4. Rotting Wood 5. Deterioration 6. Dust/Dirt 7. Water Techniques for protection, cleaning, removal, and other possible interventions and applications are discussed below. These techniques were found to be used in the research and case studies carried out in Minnesota and the UK. They vary in complexity and implementation, and it is important to note that many other forms of intervention are available. White glass shields White glass shields are a suitable means of protecting historic graffiti. They should be cut to an appropriate size and installed sympathetically in regard to the surface upon which the graffiti are located. The use of fixing holes is encouraged, which may exist from previous protective interventions, therefore maintaining historic fabric. White glass shields used as protection Acrylic cover There are a range of acrylic sheets suitable for graffiti protection. Similar to the white glass shields, an acrylic sheet cover should be attached to the wall in an appropriate manner for the historic substrate. Maintenance plans should be designed to clean the glass or acrylic shields, which will no doubt collect dust and fingerprints, thus obscuring the graffiti. The use of glass or acrylic shields is favorable for keeping visitors from touching or damaging historic graffiti because finger oil can deplete surface graffiti. Protection from touching The method of preventing the touching of historic graffiti is a matter of management more than physical intervention. Many sites that have historic graffiti prohibit them being touched. Typically, a sign and/or stanchions are installed or tour guides would mention to visitors that they are not allowed to touch. This method is often beneficial to the preservation of graffiti because finger oil can deplete surface graffiti. Sample Maintenance Plan The objective of an historic site is to share it with visitors and use it as an educational tool. To ensure historic properties, buildings, and objects are preserved for future generations, a Maintenance Plan is recommended. This plan includes basic practices to act as a support for building maintenance, security programs, pest management, and collections management. A schedule should be set up for routine housekeeping. This schedule ranges from daily activities to annual activities. A log should be kept for all housekeeping duties performed to ensure completion, and should provide space to report on collection conditions, infestation, or changes in general condition. The following housekeeping schedule is a sample of what could be adapted at the Historic Depot once an exhibit is installed: Daily: • Vacuum public traffic runners and non -historic carpets • Dust walls, window frames, exhibit components • Remove all insect carcasses • Sweep floors, interior and exterior, shake out non -historic rugs • Empty all trash bins • Enter work in housekeeping log Weekly or Biweekly: • Dust tops of all doors • Wash floors and non -historic rugs • Clean door screens (if applicable) • Enter work in housekeeping log Monthly: • Clean exhibit glass/acrylic and picture glass • Vacuum historic rugs with protective screen (all rugs should be vacuumed twice a year) • Dust ceramics, light fixtures, and glassware • Enter work in housekeeping log Quarterly: • Clean windows • Wash non -historic table coverings and curtains • Vacuum any upholstery or other historic textiles (all should be cleaned on a semiannual basis) • Enter work in housekeeping log Semi-annually: • Vacuum or dust ceilings • Dust and clean wood details with cotton swabs • Wet -clean all window shutters, if applicable • Enter work in housekeeping log Annually: • Conduct a roof inspection • Mass -photograph all significant graffiti and compare to original inventory project photographs to look for changes • Remove and clean all wall -exhibit components • Clean exposed artifacts, if applicable • Dust artifacts and rafters • Remove and clean all light fixtures • Enter work in housekeeping log General Maintenance Plan Recommendations • Create a Disaster -Preparedness Plan if one is not already in place • Routine monitoring of all structural components • Routine monitoring of infestation • Routine monitoring of water damage in all areas of the building Eligible Grants through the Clean Water, Land and Legacy Amendment Cooperative Grants Cooperative projects involve two or more participants on activities to preserve significant historic and cultural resources • While one of the participants has a central or large role in managing the project, all participants must contribute in substantive way to accomplish the project activities. These contributions and obligations should involve two or more forms, such as financial support, contributed time and labor, professional or technical expertise, access to facilities or equipment, use of intellectual property, and/or access to resources. • The Lead Participant is the grant applicant, must be eligible to apply and agree to provide administrative services and oversight to, and assume legal and financial responsibility for, the terms of the grant. The Project Director and Authorized Officer must be an employee or board member from the Lead Participant's organization. • The contributions and obligations of each participant must be defined in a formal, written Memorandum of Understanding (MOU). If funds are awarded, all participants will be required to sign the MOU which will be sent to the Lead Participant with the grant agreement. The Grants Office will generate the MOU from answers provided in the application. The MOU provides documentation that demonstrates the participants have agreed to coordinate the responsibility to carry out the project activities and will abide by grant requirements. The MOU will be in effect for the lifecycle of the grant. • Any product produced from a cooperative project must remain available to the public. • For construction work, a demonstration of control of the property through a deed or valid lease must be included with the application and the property owner must sign a Letter of Agreement that governs the use of the property for 5-20 years, depending on the amount awarded by the grant. Similarly, the owner of the item or collection must also demonstrate ownership and responsibility. Cooperative Grant Application Deadlines 2018 Fiscal Year Small Grant ($10,000 or less) Application Deadline Project Start Date Project End Date Friday, April 13 2018 July 1, 2018 July 1, 2019 2018 Fiscal Year Large Grant ($10,000 or above) Pre -Application Deadline Final App. Submission Project Start Date Project End Date July 21, 2017 September 15, 2017 January 1, 2018 January 1, 2019 2019 Fiscal Year Small Grant ($10,000 or less) Application Deadline Project Start Date Project End Date Friday, July 13, 2018 October 1, 2018 October 1, 2019 Friday, October 12, 2018 January 1, 2019 January 1, 2020 Friday, January 11, 2019 April 1, 2019 April 1, 2020 Friday, April 12, 2019 July 1, 2019 July 1, 2020 2019 Fiscal Year Large Grant ($10,000 or above) Pre -Application Deadline Final App. Submission Project Start Date Project End Date May 25, 2018 September 15, 2017 January 1, 2018 January 1, 2019 Partnership Grants Heritage Partnership Grants differ from the Minnesota Historical and Cultural Heritage Grant Program, but are also funded through the Arts & Cultural Heritage Fund through the Legacy Amendment. There are four categories within the Heritage Partnership Program 1) Partnership Development and Planning a. This category facilitates stronger collaborations between partners. Constructing a new partnership or enabling a significant development for an existing partnership ensures public benefit through better -preserved resources and improved access to history. Programs within this category are intended to build the networking and organizational capacity of the individual partners and the partnership as a whole. b. Eligible Program Example: Development of organic documents and a long-range plan to form a new partnership; Developing a Strategic Plan for coordinating history & cultural heritage preservation activities. c. Non -Eligible Program Examples: Partnerships developed for the purpose of future for-profit enterprises; Strategic plans to prepare for a capital campaign or fundraising effort among partners. 2) Shared Workforce a. Partners may individually have similar needs that do not warrant hiring of full-time staff or contractors, but aggregating those functions for a temporary supplemental staff person or contractor might allow for a more intentional treatment of similar historic resources for greater public benefit. The funding for shared workforce is a onetime source of funding to enable a partnership to dramatically increase its capacity for a specified time period or to test the idea of a shared workforce among partners. b. Eligible Program Examples: Improving student access to MN history; Improving the quality of regional documentation across multiple history museums; Creating an internship program that will serve regional history entities. 3) Shared Services a. Partners may individually provide similar services to the public or contract with service providers to accomplish common goals. Streamlining services for greater efficiency will allow for a more comprehensive public benefit. The application must thoroughly demonstrate how the partners and their customers will benefit from the shared service and that the partners can sustain the results of the shared services beyond the grant period. b. Eligible Program Examples: Identifying skills seminars to be presented among multiple constituencies; Creating integrated heritage tourism or exhibits programs 4) Shared Resource a. Partners may individually manage similar resources on behalf of the public. Streamlining management of those resources for greater efficiency will allow for a more comprehensive public benefit. The application must thoroughly demonstrate the partners and their customers will benefit from the compilation and sharing of resources. The partners must be able to sustain the results of the shared resources beyond the grant period. b. Eligible Program Examples: Developing a regional disaster response and recovery supply cache; Developing cooperative agreements and procedures to manage historic properties, public records, or archives 2018 Fiscal Year Deadlines Pre -Application Deadline Final App. Submission Project Start Date Project End Date January 26, 2018 March 9, 2018 June 1, 2018 June 1, 2019 2019 Fiscal Year Deadlines Pre -Application Deadline Final App. Submission Project Start Date Project End Date Unknown at this Time HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion on "Municipal Consent" in regards to the Highway 15/Main St. Project Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Steve Cook Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At your last council meeting, City Engineer Kent Exner noted that he had received communication from MN/DOT that "Municipal Consent" was not going to be required for the Main Street/Highway 15 Reconstruction Project. In response to this, Council Member Cook has requested that the City Council discuss this at your meeting on Tuesday. Attached you will find a MN/DOT Municipal Consent Guide that was provided to the City (Kent) a few weeks ago when we were informed that it would not be necessary. Please note that the handwritten underlining on page 2 is from MN/DOT's Project Manager. City staff has asked that MN/DOT put their determination in writing and that they establish what formal City approvals will/may be necessary for this project. Staff has not received that response yet, but will provide it if/when we do. BOARD ACTION REQUESTED: No action requested. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Municipal Consent Last Updated: December 8, 2014 HPDP I Minnesota Department of Transportation Municipal Consent Contact Ryan Gaulke, an. aulke state.mn.us Office of Chief Counsel 395 John Ireland Boulevard, MS 130 St. Paul, MN 55155 651.366.3057 Municipal Consent Risk Management Submittal Letter and Attachments • Submittal LetterFTemplate • MN Statutes 161.162 — 161.167 • Exam le: Cost Estimate 1 City Costs • Exam le: City Resolution for Municipal Consent • Example: Citv Resolution Waiving Municipal Consent Legal Basis The Minnesota municipal consent statutes were revised in the 2001 legislative session. State Municipal Consent Statutes Definitions MN Statute 161.162 Highway Project Review MN Statute 161.163 Final Layout Approval Process MN Statute 161.164 Commissioner Action; Interstate Highways MN Statute 161.165 Commissioner Action; Other Highways MN Statute 161.166 Reimbursement of Expenses (for Appeal Board Members) MN Statute 161.167 Page 1 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP / Minnesota Department of Transportation Threshold Criteria Municipal consent should only be requested from a city if it is required. When Required Municipal approval is required for any trunk highway project that results in any of the following within a municipality: • Alters access, • Increases or reduces traffic capacity, or • Requires acquisition of permanent right of way. Increasing or reducing traffic capacity means increasing or reducing the number of through lanes. For example, adding an auxiliary lane is not a change in capacity. Acquisition of permanent right of way includes acquisition of permanent easements (e.g_, drainage easements)_ Exceptions Municipal consent is not required for maintenance activities or for the following: • HOV Lanes/ Dynamic shoulders (MN Statute 160.93, Subd. 3) • Traffic safety measures (MN Statute 161.163, Subd. 2) HOV Lanes l Dynamic Shoulder Lanes (MN Statute 160.93, Subd. 3) Municipal consent is not required (regardless of impacts to access, capacity, or right of way) for the construction and/or designation of lanes on trunk highways for use as either: • High -Occupancy Vehicle Lanes (e.g., MnPASS), or • Dynamic Shoulder Lanes, Traffic safety measures (MN Statute 161.163. Subd. 2) Municipal consent is not required (regardless of impacts to access, capacity, or right of way) for projects needed for any of the following: • Regulate traffic, or • Install traffic control devices, or • Other safety measures Page 2 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP 1 Minnesota Department of Transportation The term `other safety measures" refers to traffic safety measures. The addition of a turn lane, for example, is a traffic safety measure; the replacement of a structurally -deficient or fracture -critical bridge is not. Below are examples of traffic safety exceptions: Safety Improvements for Pedestrian/ADA Facilities Municipal consent is not required for projects in which the only trigger for municipal consent is the acquisition of minor amounts of right of way needed for safety improvements required to comply with ADA and to further MnDOT`s goal of providing safe, accessible pedestrian facilities. The Americans with Disabilities Act (ADA) is a federal act that requires MnDOT to provide accessible pedestrian facilities. MnDOT projects often include improvements to comply with ADA and to help reach MnDOT`s goal of providing safe and accessible pedestrian facilities. NOTE: The Minnesota statutory definition of "pedestrian" includes any person in a wheelchair. (See Minnesota Statute 169.411, Subd.53 and Subd. 93). Acquisition of permanent right of way is one of the statutory triggers for obtaining municipal consent, and minor amounts of right of way are sometimes needed for safe and accessible pedestrian facilities. However, Minnesota Statute 161.163. Subd. 2 includes a traffic safety exception to the municipal consent requirement. Improvements needed to provide safe, accessible pedestrian facilities are traffic safety measures, and thus are safety exceptions to municipal consent. These safety improvements include curb ramps, accessible sidewalks and ramps, pedestrian refuge areas, areas for safe pedestrian movement, and pedestrian -operated warning devices. Roundabouts Roundabouts are used for traffic regulation and as a safety measure, and thus are exceptions that do not require municipal consent even if they rre—acqiLfrstion oo permanent ng -of way. Page 3 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP 1 Minnesota Department of Transportation Roles and Procedures Municipal consent should only be requested from a city if it is required. (See Threshold Criteria above). Sometimes a city may choose to waive municipal consent on a specific project. In that case the city council must pass a resolution clearly identifying the project and waiving its right to municipal consent for that project. However, the typical municipal consent process is as outlined below. Procedure (for obtaining municipal consent) 1. Mn/DOT (District) submits to the city the final layout with a letter requesting city approval. The letter includes a good faith cost estimate of the city's share of the project's cost and the following (either in the letter or in an attached report): • project purpose • route location • short description of the proposed design of the highway • any additional supporting data 2. City schedules and holds public hearing (within 60 days of submittal). City must schedule within 15 days of receiving Mn/DOT's request for approval and must give 30 days public notice. 3. City passes resolution approving / disapproving (within 90 days of public hearing). After 90 from the date of the public hearing, if the city has not passed a resolution disapproving the layout, the layout is deemed approved. 4. If city disapproves, Mn/DOT decides whether to: a. Meet city's condition(s), assuming city approved with conditions, Mn/DOT writes city a letter indicating this and attaches revised layout with change(s). This ends the MC process. b. Go to the appeal process. c. Stop the project (do not build the project, or scale project down so that municipal consent is no longer required). Page 4 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP 1 Minnesota Department of Transportation 5_ If in the final plan Mn/DOT alters access, capacity or RAV, Mn/DOT must re -submit changed portion of plan for city's approval. (The city is not required to hold another public hearing and has 60 days to approve or disapprove). City Approval The city can approve either by a formal approval resolution (see generic resolution in Appendix), or by not passing a resolution disapproving the layout within 90 days of the public hearing. The city's review — with regards to layout approval — is limited to the project elements in the final layout that are within the boundaries of that city. A city cannot impose a condition on its approval that is outside of the city's boundaries. The process allows the city one opportunity to exercise approval or disapproval of the final layout (unless Mn/DOT alters the plan with regards to access, capacity, or right- of-way). Once a city approves the layout, it cannot rescind its approval later. If a city disapproves with conditions, and if WDOT agrees to meet those conditions — and notifies the city in writing (including copy of revised layout) — then municipal consent has been obtained. The municipal consent statute applies to changes on "any route on the trunk highway system lying within any municipality." If a T.H. borders a city and no section of the T.H. is completely within the city limits, municipal consent is still required for any of the designated changes (access, capacity, or right of way) that do occur within that city. However, if the changes triggering the municipal consent process are on the other side of the T_H. — and thus outside the city's limits — then municipal consent is not required from that city and is not requested from that city. City Disapproval If a city disapproves the final layout, WDOT can stop the project (or scale it back so that municipal consent is no longer required), or Mn/DOT can take the project to the appeal process. Page 5 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP 1 Minnesota Department of Transportation If the city disapproves — but includes condition(s) for approval, MnIDOT has the above options plus the option of meeting the city's condition(s), and thus obtaining the city's approval_ To do this, Mn/DOT sends the city a letter to that effect with the layout attached (revised to show the change(s)). This completes the municipal consent process; Mn/DOT then has the city's approval_ (Sending the letter and revised layout is NOT a resubmittal for further consideration by the city). Appeal Process The appeal process is the same for interstate and non -interstate projects. However, the Mn/DOT Commissioner is not bound by the recommendations of the appeal board with respect to interstate highways. If Mn/DOT decides to go to the appeal process, the first step is to establish an Appeal Board of three members: one member appointed by the Commissioner, one member appointed by the City Council, and a third member agreed upon by both the Commissioner and the City Council. (If a third member cannot be agreed upon, the Commissioner refers the selection to the chief justice of the Supreme Court, who then has 14 days to appoint the third member). After the appeal board is established, the Commissioner refers the final layout to the Appeal Board. The Appeal Board then has 30 days to hold a hearing at which the Commissioner and the City Council may present their cases for or against approval of the layout. Within 60 days after the hearing, the Appeal Board must make its recommendation regarding the final layout. The recommendation can be for: • approval, or • approval with modifications, or • disapproval. The board can also make additional recommendations consistent with state and federal requirements as it deems appropriate. The board must submit a written report with its findings and recommendations to the Commissioner and the City Council. Page 6 of 7 Municipal Consent Last Updated: December 8, 2014 HPDP 1 Minnesota Department of Transportation MnIDQT Public Involvement Glossary Municipality: A statutory or home rule charter city. Municipal Consent: A municipality's approval of Mn/DOT's final layout for a project on a Trunk Highway when such approval is required by State Statute — see Threshold Criteria above. (Approval is by a resolution passed by the elected council of the municipality — the City Council), Appendix Municipal Consent Process & Timeline Sample City Resolution Page 7 of 7 Municipal Consent Process & Timeline MnIDOT / HPDP Basic Process 1. Mn/DOT submits the final layout to the City with a letter requesting City approval of the layout. 2. The City holds public hearing within 60 days of Mn/DOT's submittal 60 days and gives a 30 -day (minimum) public notice of the hearing. Mn/DOT presents the layout at the public hearing 3. The City Council passes a resolution approving / disapproving the layout (within 90 days of public hearing). If after 90 days from the public hearing the City has not passed a 90 days resolution disapproving the layout, the layout is deemed approved 4. If the City approves, Mn/DOT can proceed with the project. 5. If the City disapproves, Mn/DOT's options are: o Make the changes requested by the City (if any) o Refer the layout to an Appeal Board o Stop the project o Modify the project so municipal consent is not required o Prepare a new final layout and start the MC process over from beginning Appeal Process Before Appeal: Total Maximum time = 150 days 1. Mn/DOT notifies the City that it is appealing. 2. An Appeal Board of three persons is established: o Mn/DOT appoints a member Undefined time to o The City appoints a member establish appeal board o Third member selected by mutual agreement between the City & Mn/DOT. If they cannot agree, Mn/DOT requests the MN Chief Justice to select. The Chief Justice appoints third member within 14 days of MnIDOT's request. 14 days 3. Mn/DOT refers the final layout to the Appeal Board. Undefined time 4. The Appeal Board holds a hearing (within 30 days of receiving final layout from Mn/DOT). The City and Mn/DOT each present their case 30 days 5. The Appeal Board makes its recommendation (within 60 days of the hearing): 60 days o Approval, or o Approval with modifications, or Disapproval of the final layout Maximum for Appeal Process = 104 days + 6. If the Board approves, Mn/DOT can proceed with the project. (plus time to establish appeal board, etc.) If the Board disapproves, or approves with modifications, Mn/DOT's options are: o Make recommended modifications (if any), and proceed with the project o Stop the project o Modify the project so municipal consent is not required a Prepare a new final layout and start the MC prccess over from beginning o If it is an Interstate Highway ro'ect, Mn/DOT may proceed with the project using the layout that was not approved (and sends a report to the City and the Appeal Board stating the reasons for doing so). TOTAL Possible Time = 254 days + NOTE: If final construction plans contain changes to access, capacity, or right of way from the layout approved by the City, Mn/DOT resubmits the changed portion of the plans to the City for approval. (City has 60 days to approve). This holds whether municipal consent was obtained through the basic MC process or through the appeal process. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Legislative Priorities for 2018 Department: Administration LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in early December, the Council reviewed a rough draft of the 2018 Legislative Priorities of the City. With the 2018 Legislative session right around the corner, I would now like the City Council to consider adopting the attached proposed set of legislative priorities for 2018. This would be a document that we would use to communicate our legislative concerns/issues both to the public, and to our local legislators. This would be a document the Council could use when you make your trips to the State Capitol. The proposed list is a collection of feedback from both the staff and the City Council. If there is a desire to add anything to the list, I would recommend that get brought up at the meeting on Tuesday. As I noted before, this is really a document the City Council should be comfortable with. BOARD ACTION REQUESTED: Approve/Deny the "Legislative Priorities" of the City Council for 2018 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ro Office of the Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 2018 Legislative Priorities The City of Hutchinson has identified the following legislative priorities for 2018. The City generally supports the platforms of the Coalition of Greater Minnesota Cities and the League of Minnesota Cities and these policies are not generally re -stated here except where they have unusual relevance or purpose for the City of Hutchinson. To better assist our State legislative leaders, we have identified certain legislative priorities and general policy statements that are of specific impact and interest to the residents and business community of Hutchinson. These legislative priorities are intended to advocate on behalf of the City in a responsible manner that strengthens the partnership between our City and the State and brings forth our vision of an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services. L GENERAL GOVERNMENT A. Local Control. 2017 was an unprecedented year with the State Legislature proposing several bills that attempted to eliminate or weaken local control. The City opposes any legislation that erodes local decision making and control, and believes that decision- making happens best at the local level. B. Deputy Registrars. In 2017, with the State's conversion to their new MNLARS program, the State shifted substantial clerical and auditing responsibilities onto the deputy registrar network, which includes Hutchinson. This shift includes no funding from the State of Minnesota, despite the fact that the State receives over $1 billion annually in state fees and taxes collected through the deputy registrar network. The City of Hutchinson supports any legislation that provides deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure the valued service and continued presence in remains in Hutchinson to serve our citizens. C. Local Government Aid. The City of Hutchinson supports increased funding to the Local Government Aid program. We also support the current formula, unless any proposed formula change is agreed upon by all city organizations. On top of that, we oppose artificial, non -formula based limits on aid to individual or groups of cities. D. Airport Legislation. The City of Hutchinson supports legislation that clearly indicates maintenance and operation of an airport is deemed an essential public service; clarifies when state airport funds can be used for airport planning; allows for the approval of obstructions, without variance, if FAA analysis deems the obstruction non -hazardous; and updates to Airport zoning that deal with boundary limits, the integration of airport zoning with local planning/zoning, allows for flexibility to enact airport zoning, and aligns the process with the municipal planning process requirements. E. Health. The City of Hutchinson supports changing the state law so the minimum age to purchase tobacco products would be increased to age 21. II. TRANSPORTATION A. Highway. The City of Hutchinson strongly supports the inclusion of funding from the Corridors of Commerce program to support the $110 million of needed improvements that will complete the highway to continuous four -lane highway to Norwood Young America and that any maps or lists of Corridors of Commerce highways include US Highway 212. B. Hi _ way 15. The City of Hutchinson supports any legislation that provides for additional funding to make improvements to Highway 15 between Interstate 90 and 94. C. Transportation Funding. The City of Hutchinson supports a comprehensive transportation plan with appropriate long-term funding. We also support funding for Corridors of Commerce and city streets independent of a comprehensive transportation package. In regards to the Corridors of Commerce, we support the current 50-50 split between Greater Minnesota and the metro area, and we reject a scoring system that allows more points for corridors that run through the metro area over those that connect Greater Minnesota cities. III. ECONOMIC DEVELOPMENT A. Increased Funding. The City of Hutchinson supports increased funding for state programs to assist local economic development such as the Greater MN Business Development Infrastructure (BDPI) grant program, MN Investment Fund, Job Creation Fund, Redevelopment Grant Program, Demolition Loan Program, and greater MN workforce housing and child care programs. IV. PARK AND RECREATION A. Dakota Rail Trail. The City of Hutchinson supports any legislation that provides funding to fully construct the remaining Dakota Rail Trail from eastern McLeod County to the City of Hutchinson. B. Parks & Trails Legacy Funding. The City of Hutchinson supports the current formula that allocates 20% of the Parks and Trails Legacy funding to greater Minnesota and oppose changes that would reduce that share. V. ENVIRONMENT A. Water Quality Regulation. The City of Hutchinson states that water quality regulations, permits, and other restrictions affecting cities must be grounded in solid peer reviewed science and must be established in a manner that respects the due process rights of cities and other interested stakeholders. B. Labeling. The City of Hutchinson supports legislation that requires manufacturers of consumer products, including flushable wipes that could otherwise cause environmental harm and/or damage wastewater infrastructure to label their products with appropriate usage and disposal information. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Project Award for 2nd Avenue SE Water Main Relocation Project (L3/P18-03) Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received three (3) bids (see attached bid tabulation) for the 2nd Avenue SE Water Main Relocation project. The apparent low bid is from R & R Excavating Inc. of Hutchinson, MN, in the amount of $105,111.64 (approximately 7.7% lower than the final Engineer's Estimate). This bid appears to be responsive and appropriate. This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2018 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and schedule. Please note that no formal hearing is required prior to this project's potential award due to no special assessments being administered. The necessary Resolution to award this project is attached. We recommend approving the provided Resolution. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 127,185.08 Total City Cost: $ 127,185.08 Funding Source: Wastewater Utility (includes 21 % project fees) Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14845 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3/PROJECT NO. 18-03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 2nd Avenue SE: Relocation of existing watermain from bridge structure to subsurface installation (river crossing), bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid R & R Excavating Inc of Hutchinson MN $105,111.64 Hjerpe Contracting Inc of Hutchinson MN $127,715.50 GM Contracting Inc of Lake Crystal MN $196,420.06 and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN in the amount of $105,111.64 in the name of the Cityof Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 23rd day of January, 2018. Mayor, Gary Forcier City Administrator, Matthew Jaunich Pagel oft CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 18-03 2nd Ave SE Watermain Relocation BID OPENING: 01/10/2018 @ 11:00 AM ENGINEER'S ESTIMATE $113,911.00 COMPLETION DATE: 03/02/2018 R & R Excavating Inc Hjerpe Contracting Inc GM Contracting Inc z Brent Reiner Kurt H Hjerpe Mike Urban 0 1149 Hwy 22 South 16246 Hwy 15 S, P O Box 517 19810 515th Ave 0 z 0 z ~Hutchinson Engineer's Estimate MN 55350 Hutchinson MN 55350 Lake Crystal MN 56055 w y z michelle@rrexcavating.net estimating@!hjerpecontracting projectquotes@gmcontracting z o 320-587-5918 .com inc.com w Cr fax 320-587-1044 320-234-8305 507-726-6433 ~ fax 320-234-7305 fax 507-726-6399 BID PRICE I BID TOTAL BID PRICE T BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BASE BID $113,911.25 $105,111.64 $127,715.50 $196,420.06 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1 $3,000.00 $3,000.00 $8,385.99 $8,385.99 $6,000.00 $6,000.00 $38,500.00 $38,500.00 2 2104.501 REMOVE CURB AND GUTTER LIN FT 60 $3.50 $210.00 $9.02 $54120 $3.00 $180.00 $4.00 $240.00 3 2104.501 REMOVE WATERMAIN LIN FT 30 $5.00 $150.00 $17.42 $522.60 $5.00 $150.00 $2.00 $60.00 4 2104.501 REMOVE SEWER PIPE (STORM) LIN FT 20 $8.00 $160.00 $26.13 $522.60 $8.00 $160.00 $5.00 $100.00 5 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 185 $3.50 $647.50 $6.55 $1,211.75 $7.00 $1,295.00 $425 $78625 6 1 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 1 165 $4.00 $660.00 $2.78 $458.70 $4.00 $660.00 $4.50 $742.50 7 2211.501 AGGREGATE BASE (CV) CLASS 5 CU YD 160 $26.00 $4,160.00 $33.58 $5,372.80 $45.00 $7,200.00 $37.71 $6,033.60 8 2504.602 CONNECT TO EXISTING WATERMAIN EACH 2 $1,00000 $2,000.00 $1,30669 $2,613.38 $1,850.00 $3,700.00 $6,64000 $13,280.00 9 2504.602 12" GATE VALVE AND MANHOLE EACH 1 $9,000.00 $9,000.00 $13,28620 $13,28620 $12,500.00 $12,500.00 $11,087.00 $11,087.00 10 2504.602 12" GATE VALVE AND BOX EACH 1 $5,000.00 $5,000.00 $3,699.92 $3,699.92 $4,950.00 $4,950.00 $2,987.57 $2,987.57 11 2504.602 2" CORPORATION STOP EACH 1 $1,200.00 $1,200.00 $1,065.12 $1,065.12 $1,350.00 $1,350.00 $1,152.54 $1,152.54 12 2504.603 14" WATERMAIN HDPE (DIRECTIONAL DRILLED) LIN FT 244 $195.00 $47,580.00 $152.08 $37,107.52 $222.00 $54,168.00 $35922 $87,649.68 13 2504.603 12" PVC WATERMAIN LIN FT 180 $100.00 $18,000.00 $63.71 $11,467.80 $92.00 $16,560.00 $35-961 $6,472.80 14 1 2504.608 IDUCTILE IRON FITTINGS POUND 1 940 $8.00 $7,520.00 $5.81 $5,461.40 $9.00 $8,460.00 $13.42 $12,614.80 15 2557.603 CHAIN LINK SAFETY FENCE LIN FT 300 $6.50 $1,950.00 $6.41 $1,923.00 $5.45 $1,635.00 $12.50 $3,750.00 16 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00 $2,704.15 $2,704.15 $2,500.00 $2,500.00 $5,000.00 $5,000.00 17 2573.530 STORM DRAIN INLET PROTECTION EACH 4 $100.00 $400.00 $99.94 $399.76 $120.00 $480.00 $210.83 $843.32 18 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 265 $4.75 $1,258.75 $2.94 $779.10 $2.50 $662.50 $3.00 $795.00 19 2574.525 COMMON TOPSOIL BORROW (LV) CU YD 85 $34.00 $2,890.00 $45.69 $3,883.65 $23.00 $1,955.00 $20.00 $1,700.00 20 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 750 $4.50 $3,375.00 $2.47 $1,852.50 $2.10 $1,575.00 $2.00 $1,500.00 21 2575.604 SEEDING, SEED MIXTURE 25-131 AND HYDRO SEED SQ YD 750 $3.00 $2,250.00 $2.47 $1,852.50 $2.10 $1,575.00 $1-501 $1,125.00 TOTAL - LETTING NO. 3/PROJECT NO. 18-03 1 $113,911.251 $105,111.641 $127,715.501 $196,420.06 Pagel oft HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Setting Public Meeting for February 6, 2018, at 6:30 PM in the Council Chambers Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed at an earlier City Resource Allocation Committee meeting, City staff requests that a public meeting (Tuesday, February 6, 2018, at 6:30 PM in the City Council Chambers) be administered to review the final draft of the Hutchinson Lakes/River Basin Improvement Study. This step in the overall study development will allow for public input prior to the study being finalized and brought to the City Council for your approval at a future meeting. BOARD ACTION REQUESTED: Approval of Setting Public Meeting Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Setting Council Workshop for February 13, 2018, at 4:30 PM Department: PW/Eng LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously mentioned at an earlier City Council meeting, City staff requests that a Council workshop be administered to review the proposed State Trunk Highway 15 downtown geometric layout (90% submittal). This step in the overall project development is fairly critical as it establishes the preliminary design prior to final design efforts. This workshop will allow for discussion and feedback from the City Council. Please note that at the actual City Council meeting following the workshop, City staff will request that formal input regarding the geometric layout be provided and then will bring that information forwarded to MnDOT. BOARD ACTION REQUESTED: Approval of Setting City Council Workshop Meeting Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: December 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 1/23/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached are the preliminary 2017 financial reports for the General fund and Enterprise funds. We will have additional revenue and expenditures that get coded back to 2017 over the next month. I will submit another set of preliminary financial reports for the February 27th council meeting which will provide a much more complete picture of the 2017 operations. After February, there may be some minor adjustments as we finalize the books prior to the audit fieldwork which is scheduled for the week of April 9th. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 TOTAL REVENUES 4,127,434 12,616,215 12,300,128 (316,087) 102.6 11,602,494 11,463,235 101.2 Wages & Benefits 885,000 8,233,727 8,175,052 (58,675) 2017 7,582,131 7,595,480 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 82.5 DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Miscellaneous Expenses 3,320 486,715 552,075 65,360 88.2 540,726 525,226 Taxes 2,220,872 4,754,442 4,763,796 9,354 99.8 4,581,303 4,581,035 100.0 Other Taxes 6,760 240,429 300,000 59,571 80.1 291,910 272,000 107.3 Licenses & Permits (2,558) 687,240 283,550 (403,690) 242.4 281,558 271,500 103.7 Intergovernmental Revenue 25,382 1,463,463 1,423,830 (39,633) 102.8 1,318,016 1,284,330 102.6 Charges for Services 622,913 2,743,674 2,817,291 73,617 97.4 2,377,289 2,350,666 101.1 Miscellaneous Revenues 45,099 327,189 339,500 12,311 96.4 319,891 291,300 109.8 Transfers -In 1,204,083 2,349,544 2,292,161 (57,383) 102.5 2,386,939 2,332,404 102.3 Fines & Forfeitures 4,883 50,233 55,000 4,767 91.3 45,588 55,000 82.9 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 4,127,434 12,616,215 12,300,128 (316,087) 102.6 11,602,494 11,463,235 101.2 Wages & Benefits 885,000 8,233,727 8,175,052 (58,675) 100.7 7,582,131 7,595,480 99.8 Supplies 72,787 776,942 866,545 89,603 89.7 635,509 770,593 82.5 Services & Charges 212,467 2,414,334 2,596,456 182,122 93.0 2,443,317 2,461,936 99.2 Miscellaneous Expenses 3,320 486,715 552,075 65,360 88.2 540,726 525,226 103.0 Transfers -Out 500,000 600,000 600,000 - 100.0 599,755 600,000 100.0 Capital Outlay - 6,023 10,000 3,978 60.2 - 10,000 - TOTAL EXPENDITURES 1,673,573 12,517,741 12,800,128 282,387 97.8 11,801,438 11,963,235 98.6 NET REVENUE 2,453,861 98,474 (500,000) (598,474) (198,945) (500,000) Comments Revenues: Licenses & Permits Building permit revenue is driving the positive results in this category for the year. Intergovernmental Revenue The increase from 2016 is due to higher LGA needed to offset the reduced HUC PILOT for 2017. We are using $1,000,000 of LGA in 2017 compared to $862,500 in 2016. Expenditures: Wages & Benefits The 2017 expense currently exceeds the budget by $58,675. We will be analyzing this area more closely over the next month to determine the circumstances that contributed to the budget variance and will report to council in February. Transfers -Out This expense is the City's funding of operating expenses at the HATS facility ($100K) and a transfer of reserves to fund a portion of the 2017 aquatic center construction costs ($500K). REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 2017 ACTUALS DECEMBER YTD General Fund Expense by Department 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED Mayor & City Council 7,282 44,498 49,962 5,464 89.1 38,240 44,290 86.3 City Administrator 42,783 399,518 395,266 (4,252) 101.1 407,379 430,251 94.7 Elections - - 6,850 6,850 - 13,527 15,950 84.8 Finance Department 30,901 333,060 355,653 22,593 93.6 351,046 361,468 97.1 Motor Vehicle 25,385 222,174 217,890 (4,284) 102.0 215,428 203,836 105.7 Assessing - 60,963 46,496 (14,467) 131.1 60,953 60,911 100.1 Legal 40,885 295,167 294,100 (1,067) 100.4 286,652 288,193 99.5 Planning 15,073 151,190 151,585 395 99.7 138,202 149,972 92.2 Information Services 51,105 476,287 535,168 58,881 89.0 470,600 504,738 93.2 City Hall Building 21,035 172,650 173,368 718 99.6 119,536 131,322 91.0 Police Department 415,316 3,236,523 3,216,585 (19,938) 100.6 3,084,810 3,062,565 100.7 Hospital Security 36,421 292,049 296,977 4,928 98.3 293,798 293,886 100.0 Emergency Management 2,859 24,648 10,000 (14,648) 246.5 9,499 12,800 74.2 Safety Committee - 9,896 10,000 104 99.0 8,772 9,500 92.3 Fire Department 20,311 323,096 343,461 20,365 94.1 295,786 306,733 96.4 Protective Inspections 24,559 248,470 236,552 (11,918) 105.0 225,959 227,556 99.3 Engineering 27,560 423,929 418,877 (5,052) 101.2 400,477 402,714 99.4 Streets &Alleys 139,401 1,416,364 1,548,036 131,672 91.5 1,380,903 1,517,341 91.0 Park/Recreation Administration 22,543 242,956 233,898 (9,058) 103.9 233,806 222,323 105.2 Recreation 15,239 218,478 232,724 14,246 93.9 204,589 234,397 87.3 Senior Citizen Center 8,360 85,252 84,801 (451) 100.5 83,391 83,747 99.6 Civic Arena 62,770 341,499 333,284 (8,215) 102.5 329,379 323,727 101.7 Park Department 77,304 862,545 879,100 16,555 98.1 873,671 852,751 102.5 Recreation Building 25,400 215,118 211,726 (3,392) 101.6 163,169 170,818 95.5 Events Center 31,923 241,257 259,478 18,221 93.0 237,604 243,017 97.8 Evergreen Building 3,377 24,895 26,225 1,330 94.9 23,827 25,450 93.6 Library 5,768 207,648 211,842 4,194 98.0 206,216 206,365 99.9 Waterpark 1,683 411,895 424,753 12,858 97.0 - - - Cemetery (765) 122,619 132,974 10,355 92.2 152,010 130,785 116.2 Airport 16,599 103,608 103,679 71 99.9 97,671 104,635 93.3 Unallocated General Expense 502,497 1,309,487 1,358,818 49,331 96.4 1,394,539 1,341,194 104.0 TOTAL EXPENDITURES 1,673,573 12,517,741 12,800,128 282,387 97.8 11,801,438 11,963,235 98.6 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service 1ri11If_10*/»kiU]III r11:1*1 NET REVENUE Comments Liquor Sales Revenue REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 2017 ACTUALS DECEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 687,769 6,148,149 6,123,000 (25,149) 100.4 5,986,472 5,868,000 102.0 335 2,692 4,000 1,308 67.3 3,729 3,000 124.3 688,104 6,150,841 6,127,000 (23,841) 100.4 5,990,201 5,871,000 102.0 531,095 4,625,281 4,591,390 (33,891) 100.7 4,519,724 4,398,810 102.7 80,078 626,872 662,377 35,505 94.6 588,971 568,211 103.7 1,692 17,946 24,250 6,304 74.0 19,888 17,400 114.3 29,158 226,162 218,550 (7,612) 103.5 213,348 198,350 107.6 200 4,115 5,850 1,735 70.3 4,121 5,650 72.9 500,000 500,000 500,000 - 100.0 475,000 475,000 100.0 - - 20,000 20,000 - - 20,000 - 80,750 80,750 80,000 (750) 100.9 81,228 80,200 101.3 127,253 127,253 127,635 382 99.7 23,686 128,055 18.5 1,350,226 6,208,379 6,230,052 21,673 99.7 5,925,965 5,891,676 100.6 (662,122) (57,539) (103,052) (45,513) 64,236 (20,676) Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 244,599 236,564 3.4% 25.14 $ 25.31 -0.7% 24.8% 25.0% 10.2% 10.8% December Sales 2017 Year to Date Sales Change 250,509 2017 2016 Change Liquor 2,064,292 2,034,646 1.5% Beer 2,959,294 2,866,497 3.2% Wine 993,807 965,433 2.9% Other 130,756 119,897 9.1% 6,148,149 5,986,472 2.7% Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 244,599 236,564 3.4% 25.14 $ 25.31 -0.7% 24.8% 25.0% 10.2% 10.8% December Sales 2017 2016 Change 250,509 254,205 -1.5% 270,902 252,708 7.2% 152,216 154,168 -1.3% 14,143 19,867 -28.8% 687,769 680,947 1.0% 24,228 23,855 1.6% $ 28.39 $ 28.55 -0.6% 24.5% 25.0% 9.8% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 TOTAL REVENUES 364,997 3,210,336 3,151,950 (58,386) 101.9 3,117,675 3,126,000 99.7 Wages & Benefits 38,503 461,727 461,635 (92) 2017 533,044 479,983 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 95.7 DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Miscellaneous Expenses 190 10,836 12,200 1,364 88.8 13,228 13,500 Sales 178,422 2,411,014 2,384,950 (26,064) 101.1 2,363,418 2,306,000 102.5 Local Sales Tax 116,929 643,905 625,000 (18,905) 103.0 635,407 685,000 92.8 Intergovernmental Revenue - - - - - 2,221 - - Charges for Services 2,103 52,715 50,000 (2,715) 105.4 62,008 50,000 124.0 Miscellaneous Revenues 67,543 102,702 92,000 (10,702) 111.6 54,621 85,000 64.3 Capital Contributions - - - - - - - - TOTAL REVENUES 364,997 3,210,336 3,151,950 (58,386) 101.9 3,117,675 3,126,000 99.7 Wages & Benefits 38,503 461,727 461,635 (92) 100.0 533,044 479,983 111.1 Supplies 9,664 129,404 126,600 (2,804) 102.2 117,147 122,400 95.7 Services & Charges 74,278 486,058 522,250 36,192 93.1 367,224 507,350 72.4 Miscellaneous Expenses 190 10,836 12,200 1,364 88.8 13,228 13,500 98.0 Transfers -Out 351,635 351,635 60,000 (291,635) 586.1 308,497 43,145 715.0 Capital Outlay - 91,827 250,000 158,173 36.7 - 250,000 - Depreciation Expense 1,205,000 1,205,000 1,205,000 - 100.0 1,227,284 1,150,000 106.7 Debt Service 124,096 1,470,057 1,481,305 11,248 99.2 363,482 1,408,611 25.8 TOTAL EXPENDITURES 1,803,366 4,206,544 4,118,990 (87,554) 102.1 2,929,906 3,974,989 73.7 NET of REVENUES & EXPENDITURES (1,438,370) (996,208) (967,040) 29,168 187,769 (848,989) Year to Date Water Sales Comments 2017 2016 Change Water Sales Revenue: Residential 1,126,393 1,111,085 1.4% Commercial 356,907 366,734 -2.7% Industrial 339,888 307,931 10.4% Base Charge 420,462 418,225 0.5% WAC Charge 92,068 86,048 7.0% Other 75,297 73,396 2.6% Total 2,411,014 2,363,418 2.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 Wages & Benefits 80,368 577,213 655,584 78,371 2017 637,919 622,085 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 76.8 DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Miscellaneous Expenses 1,725 21,790 32,500 10,710 67.0 34,033 24,500 Sales 247,434 3,258,902 3,330,000 71,098 97.9 3,265,719 3,213,000 101.6 Local Sales Tax 116,929 643,905 625,000 (18,905) 103.0 635,407 685,000 92.8 Intergovernmental Revenue - - - - - 2,215 - - Licenses & Permits - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services - 13,458 3,500 (9,958) 384.5 9,160 4,000 229.0 Miscellaneous Revenues 67,955 131,256 123,000 (8,256) 106.7 71,704 117,000 61.3 Capital Contributions - - - - - - - - TOTAL REVENUES 432,318 4,052,621 4,088,000 35,379 99.1 3,989,404 4,026,000 99.1 Wages & Benefits 80,368 577,213 655,584 78,371 88.0 637,919 622,085 102.5 Supplies 15,126 141,942 219,650 77,708 64.6 181,332 236,100 76.8 Services & Charges 94,692 736,307 780,450 44,143 94.3 824,640 742,550 111.1 Miscellaneous Expenses 1,725 21,790 32,500 10,710 67.0 34,033 24,500 138.9 Transfers -Out 84,884 84,884 60,000 (24,884) 141.5 79,523 43,145 184.3 Capital Outlay 412,403 750,387 350,000 (400,387) 214.4 - 350,000 - Depreciation Expense 1,660,000 1,660,000 1,623,000 (37,000) 102.3 1,621,495 1,530,000 106.0 Debt Service 104,021 1,448,916 1,460,650 11,734 99.2 304,958 1,568,854 19.4 TOTAL EXPENDITURES 2,453,219 5,421,440 5,181,834 (239,606) 104.6 3,683,901 5,117,234 72.0 NET of REVENUES & EXPENDITURES (2,020,900) (1,368,819) (1,093,834) 274,985 305,504 (1,091,234) Year to Date Sewer Sales Comments 2017 2016 Change Sewer Sales Revenue: Residential 1,560,140 1,587,619 -1.7% Commercial 436,416 445,872 -2.1% Industrial 758,554 736,421 3.0% Base Charge 365,801 363,449 0.6% SAC Charge 121,003 113,091 7.0% Other 16,988 19,268 -11.8% Total 3,258,902 3,265,719 -0.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 Refuse Fund Sales Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service 1ri11If_10*/»kiU]III r11:1*1 NET of REVENUES & EXPENDITURES Comments Transfers -Out 2017 ACTUALS DECEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 99,786 1,186,190 1,193,300 7,110 99.4 1,172,250 1,149,500 102.0 - 9,711 12,500 2,789 77.7 13,448 12,500 107.6 532 10,597 7,000 (3,597) 151.4 22,385 2,500 895.4 100,317 1,206,498 1,212,800 6,302 99.5 1,208,083 1,164,500 103.7 18,138 176,069 188,733 12,664 93.3 175,233 190,804 91.8 9,510 58,207 62,400 4,193 93.3 50,831 62,400 81.5 131,251 711,948 731,550 19,602 97.3 717,019 704,727 101.7 - 1,253 5,750 4,497 21.8 4,252 3,750 113.4 55,000 55,000 805,000 750,000 6.8 55,000 55,000 100.0 - - 190,374 190,374 - - 95,000 - 136,500 136,500 138,000 1,500 98.9 128,830 124,000 103.9 (0) 23,680 24,261 581 97.6 1,262 24,260 5.2 350,399 1,162,658 2,146,068 983,410 54.2 1,132,427 1,259,941 89.9 (250,082) 43,840 (933,268) (977,108) 75,656 (95,441) The budgeted transfer of $750,000 to serve as an interfund loan to help finance the aquatic center construction costs was not necessary and therefore did not occur. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 2017 2016 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 79,488 1,945,777 1,991,476 45,699 97.7 2,065,479 1,636,796 126.2 Charges for Services 51,226 80,713 58,500 (22,213) 138.0 71,279 58,500 121.8 Miscellaneous Revenues 2,348 28,144 7,000 (21,144) 402.1 41,624 6,000 693.7 TOTAL REVENUES 133,062 2,054,634 2,056,976 2,342 99.9 2,178,383 1,701,296 128.0 Cost of Sales 81,811 1,296,936 1,348,002 51,066 96.2 1,452,700 1,117,265 130.0 Inventory Cost Adjustment (62,706) (600,745) (538,028) 62,717 111.7 (470,530) (525,746) 89.5 Wages & Benefits 63,215 583,702 582,363 (1,339) 100.2 574,416 559,899 102.6 Supplies 9,516 80,036 78,626 (1,410) 101.8 89,868 70,257 127.9 Services & Charges 39,305 299,857 231,004 (68,853) 129.8 261,982 188,573 138.9 Miscellaneous Expenses 204 10,012 14,000 3,988 71.5 15,668 13,500 116.1 Transfers -Out 110,000 110,000 110,000 - 100.0 110,000 110,000 100.0 Capital Outlay - - 623,000 623,000 - - 150,000 - Depreciation Expense 175,000 175,000 174,000 (1,000) 100.6 139,830 134,000 104.4 Debt Service 3,763 91,596 - (91,596) - - - - TOTAL EXPENDITURES 420,107 2,046,395 2,622,967 576,572 78.0 2,173,935 1,817,748 119.6 NET of REVENUES & EXPENDITURES (287,046) 8,239 (565,991) (574,230) 4,448 (116,452) Year to Date Sales Comments 2017 2016 Change Compost Sales Bagged 1,650,496 1,643,020 0.5% Bulk 170,992 262,211 -34.8% Other 124,290 160,249 -22.4% Total 1,945,777 2,065,479 -5.8% Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017 is all principal and no interest. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 TOTAL REVENUES 75,330 908,471 889,975 (18,496) 102.1 878,460 862,867 101.8 Wages & Benefits 27,388 243,179 256,432 2017 94.8 267,727 2016 109.7 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 43,925 DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility 164,100 87.3 Miscellaneous Expenses - 7,160 11,250 4,090 Sales 74,349 887,583 881,475 (6,108) 100.7 857,028 855,867 100.1 Licenses & Permits 570 5,350 1,500 (3,850) 356.7 4,970 - - Charges for Services - 560 - (560) - - - - Miscellaneous Revenues 411 14,978 7,000 (7,978) 214.0 16,462 7,000 235.2 Capital Contributions - - - - - - - - TOTAL REVENUES 75,330 908,471 889,975 (18,496) 102.1 878,460 862,867 101.8 Wages & Benefits 27,388 243,179 256,432 13,253 94.8 267,727 243,986 109.7 Supplies 247 15,674 38,800 23,126 40.4 15,603 43,925 35.5 Services & Charges 14,920 204,193 163,600 (40,593) 124.8 143,299 164,100 87.3 Miscellaneous Expenses - 7,160 11,250 4,090 63.6 9,132 11,250 81.2 Transfers -Out 298,814 298,814 - (298,814) - 270,097 - - CapitalOutlay - 15,337 170,000 154,663 9.0 - 120,000 - Depreciation Expense 151,000 151,000 153,000 2,000 98.7 143,566 133,000 107.9 Debt Service 2,542 151,492 160,550 9,058 93.5 9,383 150,850 70.2 TOTAL EXPENDITURES 494,910 1,086,849 953,632 (133,217) 114.0 858,808 867,111 99.0 NET of REVENUES & EXPENDITURES (419,580) (178,378) (63,657) 114,721 19,652 (4,244) HATS Operation Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES Comments Charges for Services REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2017 2017 ACTUALS DECEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 6,650 162,280 162,280 - 100.0 116,390 156,045 74.6 23,048 233,037 325,000 91,963 71.7 232,407 530,000 43.9 1,906 3,745 3,500 (245) 107.0 8,367 3,150 265.6 - 100,000 100,000 - 100.0 99,755 99,755 100.0 31,604 499,063 590,780 91,717 84.5 456,919 788,950 57.9 2,965 25,171 39,495 14,324 63.7 48,785 59,470 82.0 16,730 258,147 341,650 83,503 75.6 233,286 528,600 44.1 22,167 130,213 162,000 31,787 80.4 140,084 161,200 86.9 5,000 5,025 5,600 575 89.7 5,025 5,171 97.2 - 19,663 42,035 22,372 46.8 - 33,600 - 46,862 438,220 590,780 152,560 74.2 427,180 788,041 54.2 (15,258) 60,843 - (60,843) 29,739 909 The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Oppenheimer & Co. Inc. (0"�)?PENHEWEK Brad sheet STATEMENT OF New York, NY 10004 (zlz) 668-8000 ACCOUNT Transacts Business on All Principal Exchanges News and Information Assets maturing during the next 60 days appear at the end of this statement. Distribution of 2017 Tax Reporting Documents The IRS deadline for distribution of 2017 tax reporting documents is February 15, 2018. Because of possible income reclassification, values displayed in the Income Summary section of this statement should not be used for tax preparation purposes. Note that, to minimize amended forms for accounts subject to income reclassification, pursuant to IRS approval, distribution of tax documents for affected accounts may be delayed until late February. If you are a verified Client Access user, you can receive tax documents via eDelivery. Go to the "My Profile" tab on Client Access and click "eDelivery of Oppenheimer account documents". If you are not a Client Access user, please ask your Financial Advisor to provide a User ID and temporary password. Account Verification Profile For Your Review: Please review the Account Verification Profile at the end of this statement. Because we may rely upon this information with respect to your account, it is important that you notify us immediately, in writing, if any information therein is inaccurate, out-of- date or has changed in any way. Kindly refer to other important messages on the last page of this statement. Portfolio Summary Account Number: D25-5019707 For the Period: 12/01/17 -12/31/17 Tax ID Number: ON FILE Last Statement: 11/30/17 Page 1 of 13 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 This Financial Advisor Period Estimated 12/31/17 Advantage Bank Deposits' $604.11 Mutual Funds 5,603,543.56 Government Agency Bonds 2,482,050.00 Municipal Bonds 5,524,833.00 Certificates of Deposit 9,245,028.26 Cash Account Balance 2,518.13 Total Asset Value $22,858,577.06 Account Number: D25-5019707 For the Period: 12/01/17 -12/31/17 Tax ID Number: ON FILE Last Statement: 11/30/17 Page 1 of 13 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 Net Value of Accrued Interest $62,986.10 $53,624.21 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. " Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary Opening Cash Balance $1,119.28 Net Buy and Sell Transactions -14,760.61 Financial Advisor Previous Estimated SULLIVAN/SULLIVAN Period Annual Income X2J 11/30/17 0.00 (800) 258-3387 $416.16 $0.12 26,812.50 7,828,522.17 54,119.02 Internet Address: www.opco.com 2,484,625.00 48,500.00 $195,209.34 3,530,525.00 130,200.40 9,026,388.79 160,138.50 Income Summary 1,119.28 $0.00 $-1,419.04 $22,871,596.40 $392,958.04 Reportable Net Value of Accrued Interest $62,986.10 $53,624.21 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. " Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary Opening Cash Balance $1,119.28 Net Buy and Sell Transactions -14,760.61 Net Miscellaneous Credits/Debits -5,709.00 Net Income Activity 22,056.41 Net Advantage Bank Deposit Activity -187.95 Closing Cash Balance $2,518.13 Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 This Period Year to Date Advantage Bank Dep Interest $0.03 $0.29 Corporate Accrued Int Received 0.00 276.85 Corporate Interest 15,755.60 95,208.19 Municipal Interest 0.00 35,005.00 Government Interest 0.00 26,812.50 Dividends 6,300.78 37,906.51 Total Reportable $22,056.41 $195,209.34 Non -Reportable Municipal Accrued Int Paid $0.00 $-1,419.04 Total Non -Reportable $0.00 $-1,419.04 PPENHEI,IEI TOTAL POSITIONS Original Face Value Current Face Value Est Annual Income $17,759,000.00 $17,759,000.00 $346,038.90 PORTFOLIO OVERVIEW Multiple Portfolios report as of 1/2/18 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Estimated Portfolio Totals Estimated Portfolio Averages Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 Original Face Value $17,759,000.00 Coupon 1.95% Valid Positions 52 Current Face Value $17,759,000.00 Maturity 3.02 yrs Exceptions 0 Market Value $17,649,799.26 Effective Maturity 2.64 yrs Total Positions 52 Accrued Interest $67,006.59 Modified Duration 2.51 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $17,716,805.85 Yield to Maturity 2.25 Please see exception report for positions not included in reports. Yield to Worst 2.16% POSITIONS W/ MARKET PRICE Positions 52 of 52 Market Price 99.39 Priced Orig. Face Value $17,759,000.00 Rating Priced Current Face Value $17,759,000.00 a a a Priced Positions 52 of 52 Priced Market Principal $17,649,799.26 Average Coupon 1.95% Average Price 99.39 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 I 1V 1: 1'�J. 1'!11, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1/2/18 PORTFOLIO SUMMARY HOLDINGS BY SECURITY TYPE Portfolio Totals Fed Exempt Fed Taxable Total Positions Face 10001 %Face Current Face Value $17,759,000 $17,759,000 Agency 4 $2,500.0 14.1% Positions 52 52 of 52 Asset Backed - - Accrued Interest $67,007 $67,007 CD 40 $9,699.0 54.6% Est Annual Income $346,039 $346,039 CEF - - CMO * Portfolio Average Corp - - - Avg Coupon Rate 1.949% 1.949% Muni 8 $5,560.0 31.3% Avg Maturity 3.Oyrs 3.Oyrs Pass Thru - - Preferred Treas - - Total 52 $17,759.0 100.0% * Current Face Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs * Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Rating Positions Face 10001 % Face AAA 6 $3,500.0 19.7% AAA 20 11 AA 4 $2,000.0 11.3% > AA A 2 $2,560.0 14.4% u U BAA - - .LL. A la Below BAA - - BAA NR 40 $9,699.0 54.6% 0 M Total 52 $17,759.0 100.0% i.i C Below a) BAA L a NR 0 30 20 30 40 50 60 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value - weighted. Please see the last page of this report for detail. Page 4 of 42 PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1/2/18 28 24 20 U 16 Q a 12 0 8 4 0 1 MATURITY EXPOSURE loll] y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 10; Qe0 Current Face Value -weighted. MATURITY SCHEDULE Year Face (0001 % Year Face (0001 2018 $1,958.0 11.0% 2032 - 2019 $4,162.0 23.4% 2033 2020 $3,265.0 18.4% 2034 2021 $2,225.0 12.5% 2035 2022 $4,664.0 26.3% 2036 2023 $245.0 1.4% 2037 2024 $1,000.0 5.6% 2038 2025 $240.0 1.4% 2039 2026 - - 2040 2027 $9,700 2041 2028 Muni:Non AMT 2042+ 2029 - Perpetual 2030 - - - 2031 - Muni:Subj AMT 28 24 20 U 16 Q a 12 0 8 4 0 1 MATURITY EXPOSURE loll] y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 y0 10; Qe0 Current Face Value -weighted. Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Mav Jun Jul Aug Seo Oct Nov Dec Total Agency $15,500 $5,000 - $3,750 - - $15,500 $5,000 - $3,750 - - $48,500 CD $7,212 $10,699 $17,017 $9,700 $23,512 $15,529 $7,212 $10,699 $17,017 $9,700 $23,512 $15,529 $167,339 Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - Muni:Taxable $23,000 $13,363 - $7,095 $21,643 - $23,000 $13,363 - $7,095 $21,643 - $130,200 Total $45,712 $29,061 $17,017 $20,545 $45,154 $15,529 $45,712 $29,061 $17,017 $20,545 $45,154 $15,529 $346,039 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 PPEIHEIEI PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1/2/18 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $17,759,000 $17,759,000 Positions 52 52 of 52 Market Value $17,649,799 $17,649,799 Accrued Interest $67,007 $67,007 Total Market Value $17,716,806 $17,716,806 Est Annual Income $346,039 $346,039 Portfolio Averages ■ Treas 0.0% ** Coupon Rate 1.949% 1.949% Maturity 3.Oyrs 3.Oyrs Effective Maturity 2.6yrs 2.6yrs Modified Duration 2.5 2.5 Yield To Maturity 2.25% 2.25% Yield To Worst 2.16% 2.16% ** Market Price 99.385 99.385 ** Par Value wtd, other avgs Mkt Value wtd. Incl only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE ❑ AAA 19.6% ❑ AA 11.3% ❑ A 14.5% ❑ BAA 0.0% ❑ Below BAA 0.00/0 ❑ N R 54.6% Total: 100.00/0 Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency SCD ■ Agency 14.1% ■ Asset Backed 0.0% ■ CD 54.6% ■ CEF 0.0% ■ CMO 0.0% Corp 0.0% ■ Muni 31.3% Pass Thru 0.0% ■ Preferred 0.0% ■ Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. - 911jV„r��, � 100 90 80 70 60 x 50 0 40 30 20 10 0 20 b Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 42 7 )EPENHEIMEP PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 'Yg'>OtiOti�tititi3tiv`tihtiOti1 tiOti0303�3ti313Y'515115,(3030 OP, lip Jai yO ,yO ,yO ,yO ,yO,yO ,yO,yO ,yO ,yO,yO ,yO ,yO,yO ,yO ,yO,pO p,pO ,pO P,y0 ,100 Q�w Q 2� Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 24 20 16 H Y 12 0 8 4 0 '>'L3ah61�bg0'>'L3ah61lbOO'>'L15ah(0 q �' O O O O O O O O O O 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y '1• 'L 'L 'L 'L 'L 'L 'L 'L Includes only positions with market price & calculations on report date. Market Value -weighted. Multiple Portfolios report as of 1/2/18 Please see the last page of this report for detail. Page 7 of 42 PORTFOLIO EXPOSURE Maturity Effective Maturity Duration to Worst Average: 3.02yrs Average: 2.64yrs Average: 2.51 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2018 $1,959,210 11.1% $2,949,575 16.6% 00-01 $2,949,575 16.6% 2019 $4,167,858 23.5% $4,167,858 23.5% 01-02 $4,167,858 23.5% 2020 $3,253,444 18.4% $3,738,115 21.1% 02-03 $4,237,054 23.9% 2021 $2,206,527 12.5% $2,964,817 16.7% 03-04 $2,964,715 16.7% 2022 $4,653,228 26.3% $2,661,433 15.0% 04-05 $2,162,596 12.2% 2023 $243,992 1.4% $243,992 1.4% 05-06 $741,937 4.2% 2024 $991,015 5.6% $991,015 5.6% 06-07 $493,070 2.8% 2025 $241,531 1.4% - - 07-08 - - 2026 - - 08-09 2027 09-10 2028 10-11 2029 11-12 2030 12-13 2031 13-14 2032 14-15 2033 15-16 2034 16-17 2035 17-18 2036 18-19 2037 19-20 2038 20-21 2039 21-22 2040 22-23 2041 23-24 2042+ 24-25 Perpet 25-26 26-27 27-28 - 28-29 30+ - Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 42 PPENHEIMF- PORTFOLIO POSITION DETAIL Multiple Portfolios report as of 1/2/18 Page 1 of 3 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls ALLY BK MIDVALE UTAH 3 CD 248 1.250 02/26/18 NR NR 1.41% 0.14 $100.00 1.249 $248,000 100.02 $1,113 Conditional Puts - Death of holder 02006LNY5 0.00 05/09/17 1.121 $248,000 $248,045 $45 BANK NORTH CAROLINA THOMASVILLE N B CD 245 1.000 02/27/18 NR NR 1.39% 0.15 $100.00 1.000 $245,000 99.96 $54 Conditional Puts - Death of holder 06414QXX2 0.00 05/09/17 1.257 $245,000 $244,907 ($93) MERRICK BK SOUTH JORDAN UTAH B CD 245 0.900 05/10/18 NR NR 1.39% 0.35 $100.00 0.900 $245,000 99.88 $151 Conditional Puts - Death of holder - Restrict 59013JNV7 0.00 05/09/17 1.240 $245,000 $244,713 ($287) KEY BK NATL ASSN OHIO B CD 245 1.000 05/11/18 NR NR 1.39% 0.35 $100.00 1.000 $245,000 99.88 $362 Conditional Puts - Death of holder - Restrict 49306SWN2 0.00 05/09/17 1.342 $245,000 $244,708 ($292) CONNECTONE BANK B CD 245 1.000 05/14/18 NR NR 1.39% 0.36 $100.00 1.000 $245,000 99.88 $148 Conditional Puts - Death of holder 20786ABM6 0.00 05/09/17 1.346 $245,000 $244,699 ($301) BANK LEUMI USA NEW YORK N Y B CD 245 1.250 06/22/18 NR NR 1.39% 0.46 $100.00 1.249 $245,000 99.87 $109 Conditional Puts - Death of holder 063248GE2 0.00 05/09/17 1.528 $245,000 $244,686 ($314) BANK INDIA NEW YORK BRH B CD 245 1.500 09/12/18 NR NR 1.39% 0.68 $100.00 1.500 $245,000 99.94 $1,128 Conditional Puts - Death of holder - Restrict 06279H2Q5 0.01 09/14/17 1.582 $245,000 $244,851 ($149) ENERBANK USA SALT LAKE CITY UTAH B CD 240 1.350 10/04/18 NR NR 1.36% 0.75 $100.00 1.350 $240,000 99.81 $0 Conditional Puts - Death of holder - Restrict 29266NVE4 0.01 05/09/17 1.610 $240,000 $239,537 ($463) CONNECTICUT ST TAXABLE GO BDS B Muni -Taxable CT 2,000 2.300 01/15/19 Al A+ 11.34% 1.01 $100.05 2.250 $2,001,040 100.04 $1,661 TAXABLE - Material Events 20772KAA7 0.02 12/21/17 2.260 $2,001,000 $2,000,800 ($200) MAIN STR BK CORP WHEELING WV B CD 245 1.450 02/14/19 NR NR 1.38% 1.10 $100.00 1.450 $245,000 99.64 $195 Conditional Puts - Death of holder 56034WAP6 0.02 05/09/17 1.776 $245,000 $244,120 ($880) WORLDS FOREMOST BK SYDNEY NEB A CD 200 1.300 05/28/19 NR NR 1.12% 1.38 $100.00 1.300 $200,000 99.07 $64 Conditional Puts - Death of holder 981571CM2 0.02 05/26/16 1.980 $200,000 $198,130 ($1,870) RIVERSIDE CALIF CMNTY COLLEGEDIST B Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.84% 1.52 $101.50 1.657 $507,485 100.33 $4,983 TAXABLE - Material Events 76886PFA6 0.03 05/09/17 2.129 $505,320 $501,660 ($3,660) AMERICAN EXPRESS FSB B CD 247 2.150 11/13/19 NR NR 1.40% 1.80 $100.00 2.150 $247,000 100.07 $757 Conditional Puts - Death of holder - Restrict 02587CCR9 0.04 05/09/17 2.108 $247,000 $247,183 $183 CIT BK SALT LAKE CITY UTAH B CD 240 2.100 11/13/19 NR NR 1.36% 1.81 $100.00 2.100 $240,000 100.22 $718 Conditional Puts - Death of holder - Restrict 17284C3N2 0.04 05/09/17 1.977 $240,000 $240,533 $533 BMW BANK OF NORTH AMERICA - UT B CD 245 1.550 12/16/19 NR NR 1.38% 1.90 $100.00 1.550 $245,000 99.13 $218 Conditional Puts - Death of holder - Restrict 05580AFT6 0.05 05/09/17 2.008 $245,000 $242,866 ($2,134) TBK BK SSB DALLAS TEX B CD 245 1.600 12/16/19 NR NR 1.38% 1.91 $100.00 1.596 $245,000 99.23 $226 Callable 03/18@100 -Conditional Puts - Dea 87219RBC7 0.04 05/09/17 2.005 $245,015 $243,106 ($1,908) BARCLAYS BANK DELAWARE B CD 240 2.050 12/17/19 NR NR 1.36% 1.90 $100.00 2.049 $240,000 100.17 $243 Conditional Puts - Death of holder 06740KJC2 0.05 05/09/17 1.963 $240,000 $240,396 $396 SALLIE MAE BK SALT LAKE CITY UT B CD 245 1.750 03/09/20 NR NR 1.38% 2.11 $100.00 1.749 $245,000 99.37 $1,386 Conditional Puts - Death of holder - Restrict 795450ZT5 0.06 05/09/17 2.048 $245,000 $243,447 ($1,553) CONNECTICUT ST FOR PREVIOUSISSUES B Muni -Taxable CT 560 2.534 04/15/20 Al A+ 3.18% 2.19 $100.92 2.140 $565,124 100.36 $3,114 TAXABLE - Material Events 20772JEK4 0.06 11/21/17 2.372 $564,872 $561,988 ($2,884) MASSACHUSETTS ST GO BDS B Muni -Taxable MA 500 2.090 05/01/20 Aal AA 2.83% 2.25 $100.00 2.090 $499,995 99.74 $1,829 TAXABLE - Material Events 57582P2T6 0.06 05/09/17 2.206 $499,995 $498,685 ($1,310) MB FINL BK N A CHICAGO ILL B CD 245 1.300 05/11/20 NR NR 1.37% 2.31 $100.00 1.300 $245,000 98.80 $209 Conditional Puts - Death of holder - Restrict 55266CRK4 0.06 05/09/17 1.820 $245,000 $242,070 ($2,930) CENTENNIAL BK CONWAY ARK B CD 245 1.300 05/20/20 NR NR 1.37% 2.34 $100.00 1.300 $245,000 98.67 $131 Conditional Puts - Death of holder 15135KBA8 0.06 05/09/17 1.875 $245,000 $241,732 ($3,268) Please see the last page of this report for detail. Page 37 of 42 Multiple Portfolios POSITION DETAIL as of 01/02/2018 Page 2 of 3 Please see the last page of this report for detail. Page 38 of 42 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls THIRD FED SVGS & LN ASSN OF CLEVEL B CD 245 1.900 09/15/20 NR NR 1.38% 2.59 $100.00 1.900 $245,000 99.38 $1,416 Conditional Puts - Death of holder - Restrict 88413QBQO 0.08 09/15/17 2.136 $245,000 $243,483 ($1,517) CAPITAL ONE, NATIONAL ASSOCIATION B CD 245 1.400 09/21/20 NR NR 1.36% 2.63 $100.00 1.400 $245,000 97.69 $987 Conditional Puts - Death of holder 14042RCA7 0.08 05/09/17 2.282 $245,000 $239,336 ($5,664) WEBBANK B CD 245 2.000 09/28/20 NR NR 1.38% 2.66 $100.00 2.000 $245,000 99.62 $94 Callable 01/18@100 -Conditional Puts - Dea 947547JR7 0.07 09/28/17 2.142 $245,000 $244,074 ($926) WEX BK MIDVALE UTAH B CD 245 2.000 10/19/20 NR NR 1.38% 2.69 $100.00 2.000 $245,000 99.59 $1,047 Conditional Puts - Death of holder - Restrict 92937CGB8 0.09 10/18/17 2.152 $245,000 $243,991 ($1,009) FIRST BUSINESS BK MADISON WIS B CD 245 1.400 11/13/20 NR NR 1.36% 2.77 $100.00 1.400 $245,000 97.88 $489 Conditional Puts - Death of holder 31938QR89 0.09 05/09/17 2.167 $245,000 $239,813 ($5,187) CAPITAL ONE BK USA NATL ASSN GLEN B CD 245 2.050 12/29/20 NR NR 1.38% 2.88 $100.00 2.049 $245,000 99.61 $83 Conditional Puts - Death of holder 14042OS43 0.10 05/09/17 2.186 $245,000 $244,042 ($958) COMENITY CAP BK SALT LAKE CITY UTA B CD 245 1.600 06/07/21 NR NR 1.36% 3.32 $100.00 1.600 $245,000 97.94 $311 Conditional Puts - Death of holder - Restrict 20033AQP4 0.12 05/09/17 2.225 $245,000 $239,953 ($5,047) COMMUNITY BK PASADENA CALIF B CD 245 1.550 06/15/21 NR NR 1.36% 3.35 $100.00 1.550 $245,000 97.92 $208 Conditional Puts - Death of holder - Restrict 203507BA5 0.12 05/09/17 2.177 $245,000 $239,902 ($5,098) EAST BOSTON SVGS BK BOSTON MA B CD 245 1.500 06/23/21 NR NR 1.35% 3.35 $100.00 1.500 $245,000 97.58 $121 Conditional Puts - Death of holder 27113PBEO 0.13 05/09/17 2.230 $245,000 $239,061 ($5,939) FEDERAL HOME LN MTG CORP CALL 2% B Agency 500 2.000 07/26/21 Aaa AA+ 2.80% 3.39 $100.00 2.000 $500,000 98.84 $4,361 Callable 01/18@100 3134GBYJ5 0.14 07/26/17 2.340 $500,000 $494,210 ($5,790) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 1.500 10/28/21 Aaa AA+ 2.82% 0.81 $100.00 1.000 $500,000 99.60 $1,354 Callable 01/18@100 - Multi -Step Coupon 3134GASK1 0.01 05/09/17 1.996 $500,000 $497,990 ($2,010) FOCUS BK CHARLESTON MO B CD 245 2.100 11/24/21 NR NR 1.38% 3.70 $100.00 2.100 $245,000 99.40 $578 Conditional Puts - Death of holder 34415LAN1 0.16 11/24/17 2.262 $245,000 $243,523 ($1,477) MIZRAHI TEFAHOT BANK, LTD B CD 245 1.750 11/30/21 NR NR 1.39% 0.89 $100.00 1.247 $245,000 99.81 $411 Callable 02/18@100 - Multi -Step Coupon -Co 606857Q78 0.01 05/09/17 1.957 $245,000 $244,544 ($456) STATE BK INDIA NEW YORK N Y B CD 247 2.350 01/26/22 NR NR 1.40% 3.81 $100.00 2.349 $247,000 100.24 $2,576 Conditional Puts - Death of holder - Restrict 8562845Z3 0.17 05/09/17 2.288 $247,000 $247,585 $585 GOLDMAN SACHS BK USA NEW YORK B CD 247 2.300 03/08/22 NR NR 1.40% 3.93 $100.00 2.299 $247,000 99.94 $1,837 Conditional Puts - Death of holder 38148PGX9 0.18 05/09/17 2.316 $247,029 $246,839 ($190) COMENITY BK WILMINGTON DE A CD 200 2.300 03/29/22 NR NR 1.13% 4.03 $100.00 2.300 $200,000 99.88 $76 Conditional Puts - ath of holder 20036DXN2 0.17 03/29/17 2.330 $200,000 $199,758 ($242) SYNCHRONY BK RETAIL CTF DEP PROGR B CD 245 2.400 04/07/22 NR NR 1.39% 4.00 $100.00 2.400 $245,000 100.26 $1,434 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.19 05/09/17 2.335 $245,000 $245,632 $632 MARYSVILLE MICH PUB SCHS DIST GO U B Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.81% 4.07 $98.85 2.565 $494,230 99.31 $2,027 TAXABLE - Material Events 574446GV6 0.19 05/09/17 2.485 $494,230 $496,570 $2,340 NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.74% 4.13 $99.43 1.771 $497,125 96.55 $1,444 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.19 05/09/17 2.495 $497,125 $482,765 ($14,360) JP MORGAN CHASE BANK NA B CD 245 1.250 05/31/22 NR NR 1.38% 2.35 $100.00 1.243 $245,000 99.12 $294 Callable 05/18@100 - Multi -Step Coupon -Co 48125Y21_7 0.07 05/09/17 1.832 $245,000 $242,846 ($2,154) FEDERAL HOME LN MTG CORP CALL STE B Agency 1,000 2.100 07/27/22 Aaa AA+ 5.63% 3.38 $100.00 2.100 $1,000,000 99.46 $9,100 Callable 01/18@100 - Multi -Step Coupon 3134GBYN6 0.14 07/27/17 2.301 $1,000,000 $994,550 ($5,450) AMERICAN EXPRESS CENTURIAN BK CTF B CD 245 2.350 08/08/22 NR NR 1.38% 4.29 $100.00 2.350 $245,000 99.28 $2,350 Conditional Puts - Death of holder - Restrict 02587DV47 0.21 08/08/17 2.516 $245,000 $243,238 ($1,762) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 2.000 08/22/22 2.81% 3.00 $100.00 2.000 $500,000 99.06 $3,639 Callable 02/18(&100 - Multi -Step Coupon 3134GBB27 0.11 08/22/17 2.351 $500,000 $495,300($4 700 Please see the last page of this report for detail. Page 38 of 42 Multiple Portfolios POSITION DETAIL as of 01/02/2018 Page 3 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P Insurer % Mkt Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls ALLEGIANCE BK TEX HOUSTON ACQUIRE B CD 245 2.200 11/03/22 NR NR 1.37% 4.58 $100.00 2.200 $245,000 98.74 $15 Conditional Puts - Death of holder - Restrict 01748DAY2 0.22 11/03/17 2.476 $245,000 $241,918 ($3,082) DISCOVER BK GREENWOOD DEL B CD 245 2.450 11/18/22 NR NR 1.39% 4.55 $100.00 2.450 $245,000 99.84 $773 Conditional Puts - Death of holder 254672WU8 0.24 05/09/17 2.486 $245,000 $244,596 ($404) WELLS FARGO BANK NA 84 MO B CD 245 1.650 11/23/22 NR NR 1.39% 0.87 $100.00 1.650 $245,000 100.25 $465 Callable 11/18@100 - Multi -Step Coupon -Co 94986TWE3 0.01 05/09/17 1.369 $245,000 $245,600 $600 LIVE OAK BANKING COMPANY WILMINGT B CD 245 2.500 12/13/23 NR NR 1.38% 5.51 $100.00 2.500 $245,000 99.44 $369 Conc onal Puts - Death of holder 538036CZ5 0.32 12/13/17 2.602 $245,000 $243,623 ($1,377) COMMERCE CALIF CMNTY DEV COMMN S B Muni -Taxable CA 500 3.000 08/01/24 AA 2.79% 5.84 $105.32 2.200 $526,595 98.31 $6,375 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.39 05/09/17 3.287 $524,355 $491,570 ($32,785) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.78% 6.17 $97.35 2.998 $486,750 98.16 $2,275 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.43 05/09/17 2.899 $486,750 $490,795 $4,045 HSBC BANK USA, NATIONAL ASSOCIATIO B CD 240 2.250 03/11/25 NR NR 1.36% 2.10 $100.00 2.249 $240,000 99.93 $1,701 Callable 03/20@100 - Multi -Step Coupon -Co 40434ASB6 0.06 05/09/17 2.282 $240,000 $239,830 ($170) *See glossary for ACCT legend Please see the last page of this report for detail. Page 39 of 42 h HRA HVTCHINSON HOUSING AND REDEVELOPMENT ALITHOR17r Regular Board Meeting Tuesday, December 19, 2017, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Eileen Henry, Steve Jensen and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 21, 2017 Gary Forcier moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $13,378.69 for checks 8897 to 8903. Steve Jensen seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center November 30, 2017 financial statements. Nikki Willemssen seconded and the motion carried unanimously. c. Steve Jensen moved to approve Park Towers operating account payments of $52,422.76 for checks 14140 to 14163 and approve Park Towers Security Account payments of $1,463.20 for checks 1560 to 1563. Eileen Henry seconded and the motion carried unanimously. d. Steve Jensen moved to approve Park Towers October 2417 Financial Reports. Nikki Willemssen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 97% occupied. b. Park Towers' December Newsletter: FYI c. HUD DECEMBER 6, 2017 REAC Inspection Results Score 90% High Performer ■ Jean Ward reviewed with the Board the REAC inspection results. d. Nikki Willemssen moved to approve the LSS Senior Nutrition Program Site Use Agreement -2018. Steve Jensen seconded and the motion carried unanimously. e. Jean Ward reviewed with the Board the Draft 2418 Park Towers Workplan. 5. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN HRA AND STIR AND BRIX Nikki Willemssen moved to approve the Memorandum of Understanding between the HRA and Stix and Brix in regards to the driveway at 141 5th Avenue NE. Gary Forcier seconded and the motion carried unanimously. 6. CONSIDERATION OF APPROVAL OF DEED GRANT ADJUSTMENT FOR SCDP DOWNTOWN RENTAL REHAB PROGRAM Steve Jensen moved to approve the DEED Grant Adjustment for the SCDP Downtown Rental Rehab Program. Nikki Willemssen seconded and the motion carried unanimously. 7. COMMUNICATIONS a. FYI Letter re Park Towers Improvements b. Jean Ward discussed with the Board Eligible Applicants for the state Workforce Housing Initiative. Recorded by Jean Ward, HRA Executive Director Gary Fi6rcier, Secretary/Treasurer December 19, 2017 Minutes Page 1 of I Planning, Zoning and Building Dept. Monthly Report 4th Quarter 2017 Building Department Permit Activities A Commercial New B 42 2nd Ave SW (shelter area at CB) - $3724 Commercial/Ind. Remodel 2 Century Ave SE (Ridgewater grinding room)- $435,000; 700 Main St N (reroof) - $60,000; 15 Bradford St SE (prefab bathroom at VFW park) - $55,000; 900 Hwy 15 S (interior remod for brewery)- $100,000; C 215 4th Ave NE (reroof) - $85,000; 300 Les Kouba Pkwy (back stop at Riverside Park) - $36,050; New Single Family 840 Willow Dr SW - $226,092; 1539 9th Ave SW - 193,591; 185 Detroit Ave SE - $160,665; 1613 Heritage Ct SW - $208,529; Other Building Inspection Activities 11/15/17 - SW MN Chapter Mtg; 12/6/17 AMBO Nominating Committee Mtg; 12/8/17 AMBO Board Mtg; Evergreen Meals served October - December Week of 4th Qtr. 2016 4th Qtr. 2017 2016 Year to Date 2017 Year to Date Total Number Inspections Stewart 511 688 164 1415 264 3030 Total Number Plan Review week 42 32 110 176 213 175 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 1 $2,968,690.00 1 $3,724.00 1 $2,968,690.00 9 $7,751,250.00 Commercial ( additions/remodels) 22 $2,204,520.00 16 $878,977.00 77 $8,967,882.00 73 $45,173,026.00 Total Commercial 23 $5,173,210.00 17 $882,701.00 78 $11,936,572.00 82 $52,924,276.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 1 $31,177.00 0 $0.00 7 $663,944.00 Total Industrial 0 $0.00 1 $31,177.00 0 $0.00 7 $663,944.00 Fire Sprinkling 8 $75,704.00 12 $136,577.00 10 $88,190.00 29 $313,996.00 New Residential 12 $2,204,538.00 4 $788,877.00 30 $5,617,378.00 27 $5,345,899.00 Residential mist (additions/remodels) 21 $107,770.00 32 $161,400.00 118 $739,841.00 1391 $1,178,606.00 Set Fee permits (reside, reroof, window) 105 178 4921 1668 HRA Permits 1 $1,000.00 1 $15,251.00 4 $46,710.00 9 $467,951.00 Waived Fees 0 $0.00 1 $55,000.00 0 $0.00 1 $55,000.00 Subtotal Building Permits 170 $7,562,222.00 246 $2,070,983.00 732 $18,428,691.00 1962 $60,949,672.00 Mechanical 63 $416,549.00 58 $761,865.00 200 $980,962.00 229 $6,898,447.00 HRA Mechanical 1 $0.00 1 $14,000.00 6 $19,100.00 3 $14,000.00 Plumbing 24 $0.00 14 $0.00 93 95 HRA Plumbing 1 $0.00 0 $0.00 2 2 Total Valuation 259 $7,978,771.00 319 $2,846,848.00 1033 $19,428,753.00 2291 $67,862,119.00 *Set fees not included in valuation A Commercial New B 42 2nd Ave SW (shelter area at CB) - $3724 Commercial/Ind. Remodel 2 Century Ave SE (Ridgewater grinding room)- $435,000; 700 Main St N (reroof) - $60,000; 15 Bradford St SE (prefab bathroom at VFW park) - $55,000; 900 Hwy 15 S (interior remod for brewery)- $100,000; C 215 4th Ave NE (reroof) - $85,000; 300 Les Kouba Pkwy (back stop at Riverside Park) - $36,050; New Single Family 840 Willow Dr SW - $226,092; 1539 9th Ave SW - 193,591; 185 Detroit Ave SE - $160,665; 1613 Heritage Ct SW - $208,529; Other Building Inspection Activities 11/15/17 - SW MN Chapter Mtg; 12/6/17 AMBO Nominating Committee Mtg; 12/8/17 AMBO Board Mtg; Evergreen Meals served October - December Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 604 164 50 264 149 119 week 1022 348 110 520 213 233 week 1032 253 149 676 128 282 week 721 328 131 357 97 192 week 560 220 60 285 89 176 3939 1313 500 2102 676 1002 Total Meals served October - Decem 9532 Dates Closed November 23, 24; December 25 Planning and Zoning Quarterly Activities Year: 4th Quarter, 2017 Activity Number Additional Info. Number of Planning Applications Reviewed and 2 Consideration of a Site Plan for a multi - Processed tenant retail building and Variance to reduce parking stall size in a C-4 zoning district, located at 1094 Hwy 15 S Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Consideration of a Conditional Use Permit for light manufacturing of automotive aftermarket parts in an I/C zoning district. Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 26 (Compliance with Zoning Code) Number of Land Use Permits Issued - (Fences, 11 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 4 Number of Predevelopment/Pre Application 6 Meeting with a commercial developer Meetings and residential developer; multi -family project and commercial project; Joint Planning project , KFC project Number of Misc. Planning Meetings 47 City Council - 5 Directors Mtg - 5 Facility Update - 3 Public Arts - 2 Brewery Mid Country Bank site Kwik Trip Eric Bode Wage Committee Solsmart - 2 Facilities Council Workshop GIS MNSPECT David Broll Land Use Training, St. Louis Park Stephen Gus Wurdell KFC Redevelopment KFC Redevelopment One -Stop -Shop Resource Allocation - 2 Chamber Leadership Mark Telelcky Facilities (Fire Dept) PBZ -3 LaVonne Hanson Council Workshop -Library Square sign Josh Olson Fire Station mtg Justin Hertzog Wold Arts mtg AMERESCO Number of Zoning Enforcement Cases 3 1 School Rd, fire property Number of Walk -In Customers Served 734 Site Visits 9 Brewery, downtown, wayfinding signs, HTI Fab Shop, KFC site, Joint Planning, mini storage MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 17, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The October 17, 2017 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED September 19, 2017. Motion by Commissioner Lofdahl, Second by Commissioner Hantge. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR LIGHT MANUFACTURING OF AUTOMOTIVE AFTERMARKET PARTS IN AN UC ZONING DISTRICT, LOCATED AT 760 AIRPORT RD. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. One of the conditions Planning Staff would like to see would be to pave the lot and driveway to the building. This was a condition that was put on the previous "Sky Dive" operation that was never followed through. The applicant will be given until next summer to get the paving project completed. This building is not on City water and sewer. It was noted that the "taxi service" runway was disconnected from the Airport. Added condition from Planning Staff are as follows: 0 Obtain any necessary permits Minutes Hutchinson Planning Commission October 17, 2017 Page 2 • Paving parking lot and driveway by June 30, 2018 • Septic system and well be operated per the rules set by the State and McLeod County • Applicant to be aware there is a municipal airport operating on adjacent property and the applicant cannot interfere with airport operations in any way and any potential use of the airport property to the rear would require legal agreement in the form of a lease or easement with the airport. • The apartment or sleeping room cannot be used as an apartment as the zoning does not allow in this district. Dennis Goebel — applicant- clarified that he is looking at purchasing 2.5 acres of the parcel, not the entire lot. Mr. Jochum noted that this property should be split and that could be taken care of internally. Motion by Commissioner Lofdahl, second by Commissioner Wirt to close hearing at 5:39 p.m. Motion by Commissioner Lofdahl to approve with staff recommendations. Second by Commissioner Hantge. Motion approved. Item will be on City Council consent agenda on 10/24/2017. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. Question to consider an attendance policy? If a quorum is not met it is hard to meet the 60 day rule and discourteous to the applicant. B. Upcoming Meetings Dan Jochum noted that we have no applications for the November Planning Commission meeting at this time. There has been talk of more projects coming up next year. 8. ADJOURNMENT Motion by Commissioner Hantge, Second by Commissioner Lofdahl to adjourn at 5:43 p.m.