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cp12-26-2017HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 26, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14832 — Resolution Accepting Cash Donation from Heart of Minnesota Animal Shelter for Hutchinson Dog Park (b) Resolution No. 14833 — Resolution Accepting Cash Donation from Thomas Kennedy for Law Enforcement Memorial Park Fund (c) Resolution No. 14834 - Resolution Accepting Statue Donations from Hutchinson Lions Club for Sculpture in Lions West Park and from Amy Solinger for Fixture in Dog Park PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 12, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Items for 2nd Avenue SE Water Main Relocation (Letting No. 3, Project No. 18-03) 1. Resolution No. 14830 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14831 - Resolution Receiving Report and Calling Hearing on Improvement (b) Consideration for Approval of Renewing 2018 Massage License for Angel's Massage LLC CITY COUNCIL AGENDA DECEMBER 26, 2017 (c) Consideration for Approval of Resolution No. 14829 - A Resolution Supporting the Maintenance of Local License Bureaus (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 10, 2018, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest AC Club on July 29, 2018, at McLeod County Fairgrounds (f) Consideration for Approval of Issuing Transient Merchant License to Beth Holm for Holding Pop-up Sales at The Depot (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (T e purpose oj this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 8. APPROVE/DENY RESOLUTION NO. 14815 — RESOLUTION ADOPTING 2018 FEE SCHEDULE NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 14810 — RESOLUTION ADOPTING 2018 COMPENSATION PLAN AND POSITION CLASSIFICATION TABLE AND PAY GRID 10. APPROVE/DENY RESOLUTION NO. 14835 — RESOLUTION ADOPTING 2018 SEASONAL/TEMPORARY COMPENSATION PLAN 11. APPROVE/DENY 2018 BUDGET/LEVY ITEMS (a) Resolution No. 14819 — Resolution Approving 2018 Liquor Fund Budget Resolution No. 14820 — Resolution Approving 2018 Water Fund Budget �b) c) Resolution No. 14821 — Resolution Approving 2018 Sewer Fund Budget Resolution No. 14822 — Resolution Approving 2018 Stormwater Fund Budget �d) e) Resolution No. 14823 — Resolution Approving 2018 Refuse Fund Budget Resolution No. 14824 — Resolution Approving 2018 Compost Fund Budget �f) g) Resolution No. 14825 — Resolution Approving 2018 General Fund Budget (h) Resolution No. 14826 — Resolution Approving Final 2018 General Fund and Debt Service Fund Levy i Resolution No. 14827 — Resolution Approving Final 2018 HRA Levy Resolution No. 14828 — Resolution Approving Final 2018 EDA Levy 12. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JANUARY 9, 2018, TO DISCUSS HUTCHINSON HEALTH/HEALTH PARTNERS MERGER 2 CITY COUNCIL AGENDA DECEMBER 26, 2017 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial and Investment Report for November 2017 b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 21, 2017 NHSCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 14832 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Heart of MN Animal Shelter $7.56 11/16/2017 WHEREAS, such donation has been contributed to the City of Hutchinson as a donation to the Hutchinson Dog Park. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 26th day of December 2017. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 14833 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date Thomas Kennedy $30.00 12/7/2017 WHEREAS, such donation has been contributed to the Hutchinson Police department as a donation to the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 26th day of December 2017. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor Resolution No. 14834 RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organization/individual have offered to contribute real property set forth below to the City of Hutchinson: Name of Donor Item Hutchinson Lions Club Leo the Lion Sculpture (Valued at $3,050) Amy Solinger Yellow Dog Hydrant (Valued at $30) WHEREAS, the donation of Leo the Lion shall be placed at Lions West Park and the donation of the Yellow Dog Hydrant shall be placed within the Dog Park; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donations offered and assign use to the parks noted above; and WHEREAS, the City Council would like to especially thank Amy Solinger and the Hutchinson Lions Club for these gifts. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 26th day of December 2017. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator Of0%f'j—, N" 14 _e lot_. 14 OF. 43CL Zia ,A oo" Of0%f'j—, N" 14 _e lot_. 14 OF. 43CL • � .! � � . ti • � „� _ i L 1 HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DECEMBER 12, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Jim Bobier, Acoma Township, presented before the Council. Mr. Bobier commented on a concern he has with one of the members of the Council that is on the trails committee. Mr. Bobier noted that members of the horse community, had approached the trails committee a couple of months back about maintaining the trail and Steve Cook, member of the trails committee, had sent an email to the trail committee members and county commissioners afterwards. Mr. Bobier felt that the items Mr. Cook had emailed should have been discussed at a regular meeting instead. Morgan Baum, 925 2nd Avenue SW, presented before the Council. Ms. Bom noted that she supports Resolution No. 14818 — Resolution in Support of a Welcoming and Inclusive Community. Carol Johnson, 550 Lakewood Drive, presented before the council. Ms. Johnson noted that she has concerns with approving Resolution No. 14818 and the costs associated with changing communities. Lee Huebner, 850 Roberts Street SW, presented before the Council. Mr. Hubner noted that he feels Hutchinson is currently a welcoming community, however he feels if the City feels a need to adopt a Resolution that it includes language pertaining to members of the community being United States citizens and being contributing members to society. Katherine Kable, 105 Mark Drive, presented before the Council. Ms. Kable feels that Hutchinson should not follow St. Cloud's lead as St. Cloud has a very high crime rate and CITY COUNCIL MINUTES DECEMBER 12, 2017 she feels that Hutchinson is already welcoming. She does not support the proposed Resolution. Everett Hantge, 1400 Sherwood Street SE, presented before the Council. Mr. Hantge questioned the necessity of the Resolution as Hutchinson has never barred anyone from coming to the community. Matthew Fitzgerald, 316 1" Avenue NW, presented before the Council. Mr. Fitzgerald noted that he is in support of Resolution No. 14818. He feels that by the passing of this Resolution it would show many of his friends from other communities how important it is to the city be known as welcoming. Steven Walling, 1240 7th Avenue NW, presented before the Council. Mr. Walling spoke of issues in St. Cloud and Worthington and spoke against the Resolution as perhaps the city cannot manage an influx of people. Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop noted he was not in favor of the Resolution as Hutchinson is already welcoming and he does not feel it is necessary. He does not feel that this topic is really related to the duties of the Council. Laura Aase, 16496 Yacht Avenue, presented before the Council. Ms. Aase spoke in favor of the Resolution. 6. APPROVAL OF MINUTES (a) Regular Meeting of November 28, 2017 (b) Special Workshop of November 28, 2017 (c) Truth in Taxation Hearing of December 5, 2017 Motion by Christensen, second by Cook, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14812 — Resolution Transferring Funds to 2017 Construction Fund and General Fund (b) Consideration for Approval of Resolution No. 14813 — Resolution Transferring Funds to Finance 2017 Aquatic Center Construction Costs (c) Consideration for Approval of Resolution No. 14814 — Resolution Amending 2017 General Fund Budget (d) Consideration for Approval of 2018 License Renewals (e) Claims, Appropriations and Contract Payments Items 7(b) and 7(d) were pulled. Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. 2 CITY COUNCIL MINUTES DECEMBER 12, 2017 Item 7(b) had further discussion. Council Member Cook noted concerns with the proposal to transfer reserve funds from the community improvement and general funds to the capital projects fund to finance the final aquatic center construction. As Andy Reid, Finance Director, explained, the original funding assumption included a $750,000 inter - fund loan from the Refuse fund. He has now determined that the inter -fund loan is not necessary and the City can avoid the five-year loan repayment which included an interest component. The Community Improvement and Capital Projects fund have the capacity to absorb the remaining costs and arrive at 2017 unreserved cash balances of approximately $450,000 and $600,000 respectively. The 2017 general fund balance will be at 51% after funding the final $500,000. Council Member Cook suggested borrowing a portion of the $750,000, such as an amount of $500,000, coming out of the community improvement fund and as things change it can be paid off later. Mr. Reid noted that the original funding plan was defined two years ago and noted that $750,000 from the facilities plan was designated for the aquatic center. Fund balances are where they were expected prior to the inter -fund loan so the thought was not to have pay off an inter -fund loan which accrues interest. Council Member Cook noted he has concerns with other needs that may be out there. He would prefer to have more funds in reserve. Mayor Forcier noted that he feels the finance director has the most expertise in this area and supports his decision. Matt Jaunich noted that staff could put together other options for the Council to consider and bring them forward at a future meeting. Motion by Cook to table this item and have staff bring back other options. Motion died for lack of second. Motion by Czmowski, second by Forcier, to approve Item 7(b). Roll call vote was taken: Christensen — aye; Lofdahl — aye; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. Item 7(d) had further discussion. Council Member Cook noted that a few years ago the City reduced the on -sale intoxicating liquor license fee from $3700 to $2000 and also held discussions on clubs abiding by state law and only serving to members and bona fide guests. Council Member Cook noted the Elks is still operating under a club license. He asked that they provide a membership list as required by city code and he also asked that compliance checks on memberships be conducted on an annual basis. Council Member Cook noted that this is more of a fairness issue amongst license holders. Motion by Cook, second by Lofdahl, to approve licenses other than contingent that the Elks provide a membership list and verify that they are serving to members only. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. PUBLIC HEARING FOR CENTURY AVENUE SE RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT NO. 18-01) (a) Approve/Deny Resolution No. 14816 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14817 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer,presented before the Council. Mr. Exner noted that a neighborhood meeting was held on November 21, 2017. The project area consists of the Century Avenue SE corridor from Hwy 15 to Jefferson Street SE. The proposed project consists of the existing roadway surface/section, limited utility replacements/upgrades, limited drainage/storm sewer improvements, draintile installation, signing/striping, street lighting, sidewalks, trails, traffic signal modifications, landscaping and restoration. A CITY COUNCIL MINUTES DECEMBER 12, 2017 portion of the proposed work will be funded by previously allocated federal aid funding The remainder of the work will need to be funded by City bonds, utility funds and property improvement special assessments. Construction is anticipated to start in the spring/summer of 2018. The estimated total project cost is $2,248,000. Lofdahl asked about extending a trail over to Elks Park as was suggested at the last Council meeting. Exner noted that that is not an option due to federal funds being used for the project and the trail extending off of the Century Avenue corridor. Katherine Kable presented before the Council. Ms. Kable thought the project sounded really good. Craig Bishop asked about the federal funding. He asked if the Council had any concerns about using federal funds in light of the debt issues at the federal level. Staff and Council noted that these federal funds are coming from federal gas tax dollars that are allocated throughout the state and the City is entitled to. Motion by Czmowski, second by Christensen to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14816 and 14817. Motion carried unanimously. NIlVIUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF TRUTH IN TAXATION HEARING Matt Jaunich, City Administrator, provided a review to the Council of the truth in taxation hearing that was held last week. Mr. Jaunich asked for any additional comments or feedback from the Council. Open enrollment has been completed for insurance benefits and the results have reduced the proposed budget by $38,000. The proposed levy increase is at 2.4% as opposed to over 3% that was preliminarily set. The final levy will be set at the December 26, 2017, Council meeting. 10. REVIEW OF 2018 LEGISLATIVE PRIORITIES Matt Jaunich, City Administrator, provided a review to the Council of the 2018 legislative priority list that has been established by staff. This document will be used when staff and Council visit with state legislators and at meetings held at the Coalition of Greater Minnesota Cities. Council Member Cook had some additional suggestions to add to the list as did John Olson, Public Works Manager, for items related to the airport. Any other additional items can be sent to Mr. Jaunich as this priority list is expected to be approved at the January 9, 2018, Council meeting. 11. REVIEW OF THE 2017 AQUATIC CENTER SEASON AND FINAL CONSTRUCTION COSTS Matt Jaunich, City Administrator, provided a review to the Council of the 2017 aquatic season and final construction costs. Attendance hit over 55,000 in 2017 as compared to last year's attendance of just over 10,000. The average yearly attendance since 1995 was approximately 16,000. The 2017 attendance was about a 425% increase from the pool's final year of being open in the previous set up. Mr. Jaunich shared the following statistics: busiest membership days check in days was Mondays; slowest membership check in days was Sundays; the busiest summer day was June 9t'; the busiest admission day was June 4t'; the busiest concession day was June 10th; 2868 memberships were sold; 26,397 membership check -ins; 1451 spectators; 2490 swimmers after 5:00 p.m.; 1740 green tickets; 513 cash .19 CITY COUNCIL MINUTES DECEMBER 12, 2017 paying fitness swimmers; 22,346 cash paying daily swimmers. The aquatic center lost approximately $76,000 in 2017. In 2018 fees and rates will be adjusted upward — daily admission fee will increase from $6.00 to $7.00 and season pass fees for morning fitness will increase from $60.00 to $90.00 along with additional members for season passes increasing from $20.00 to $35.00. Mr. Jaunich provided a comparison of aquatic center revenues and expenses compared to other city recreation facilities. Mr. Jaunich then reviewed final construction costs for the aquatic center which had a grand total of costs of $6,178,020. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14815 — RESOLUTION ADOPTING 2018 FEE SCHEDULE Matt Jaunich noted that this Resolution is staff's formal request for the annual fee schedule. Mr. Jaunich noted that a fair amount of the fees are set by statute or at least the maximum amounts are set by statute. Council Member Cook commented that some fees have not increased for several years and he asked that the fees be reviewed again to see if some increases may be warranted due to labor costs and equipment cost increases. Mr. Jaunich noted that he can have staff review the fees in their areas again and ensure that the fees being proposed are appropriate. Motion by Cook, second by Lofdahl, to table Resolution No. 14815. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 14818 - RESOLUTION IN SUPPORT OF A WELCOMING AND INCLUSIVE COMMUNITY Council Member Lofdahl read Resolution No. 14818. Motion by Lofdahl, second by Cook, to adopt Resolution No. 14818. Lofdahl spoke about the Constitution and the Bill of Rights and the 14th Amendment and also spoke about being a veteran. He also had concerns on the percentage of people that are racist and are not welcoming of others into the community. Council Member Christensen noted that she has received several comments from residents who feel that Hutchinson is already a very welcoming community and does not feel that anyone has ever been turned away from the city. Christensen noted that she feels the Resolution is unnecessary. Council Member Czmowski commented that the majority of the feedback he has received from residents is that the Resolution is not necessary. Council Member Cook noted that he feels Resolutions do matter and they are important tools. Cook spoke about a seminar he and Lofdahl attended held by the LMC earlier this year. Cook spoke about the large demographic changes that are happening throughout the state and will continue to happen and Cook felt it advantageous for the City to be on the front end of it and not the back end. Cook spoke about how diverse work groups will be needed as part of economic development. Cook noted that the Council as community leaders can affirm that the city is a welcoming community to all. Mayor Forcier noted that he has heard from many on this topic as well. Mayor Forcier expressed that he feels Hutchinson has never been thought of as not welcoming to others. Roll call vote was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski — nay; Forcier — nay. 5 CITY COUNCIL MINUTES DECEMBER 12, 2017 Motion failed 3 to 2. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS NHSCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Mr. Jaunich informed the Council that a workshop is going to be held on January 9, 2018, for Hutchinson Health representatives to present on the integration with Health Partners. 16. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke about the Hutchinson plats preservation and noted that he would like to have them preserved. However, the City does not have a way to preserve documents from water and fire at the City Center. He asked that staff look at the best way to preserve the plats as well as other original documents. Cook spoke about the CFA funding request for a special project that came before the Council at the last meeting. Cook suggested that this item be put before the Public Arts Commission for their review and then recommendation to the City Council. The Council was in agreement with this approach. John Lofdahl — Council Member Lofdahl noted that Lori Pickell-Stangel has resigned from the McLeod County Historical Society. Gary Forcier — Mayor Forcier presented a picture that he had representing Hutchinson. Mayor Forcier noted that some business people have offered to enlarge the picture and Mayor Forcier proposed hanging it behind the Council dias. This topic can be discussed at a future Council meeting. ADJOURNMENT Motion by Cook, second by Christensen, to adjourn at 7:35p.m. Motion carried unanimously. is HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for 2nd Avenue SE Water Main Relocation Project (1-3/P18-03) Department: PW/Eng LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their January 9th meeting. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 151,250.00 Total City Cost: $ 151,250.00 Funding Source: Water Utility Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14830 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 18-03 WHEREAS, it is proposed to improve: 2nd Avenue SE: Relocation of existing watermain from bridge structure to subsurface installation (river crossing) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 3/Project No. 18-03, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 26th day of December 2017. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: December 26, 2017 SUBJECT: Letting No. 3/Project No. 18-03 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L3/P18-03 2nd Avenue SE Water Main Crossing: Relocation of existing watermain from bridge structure to subsurface installation (river crossing) by construction of water main pipe installation, directional drilling, erosion control, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $125,000 Engineering $18,750 Administration $7,500 Engineering Services - Geotechnical $0 Street Lighting Materials $0 ESTIMATED TOTAL $151,250 ESTIMATED FUNDING TOTAL Assessable Costs $0 State Bridge Bonding Grant $0 State Aid $0 City - Bonding $0 Cit -Water Funds $151,250 City -Wastewater Funds $0 Cit - Stormwater Funds $0 ESTIMATED TOTAL $151,250 RESOLUTION NO. 14831 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 18-03 WHEREAS, pursuantto a resolution of the Council adopted December26th, 2017, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 2nd Avenue SE: Relocation of existing watermain from bridge structure to subsurface installation (river crossing) said report was received by the Council on December 26th, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $151,250.00. 2. A public hearing shall be held on such proposed improvements on the 9th day of January 2018, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 26th day of December 2017. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO. 8262 NOTICE OF HEARING ON IMPROVEMENT L3P18-03 (LETTING NO. 3/PROJECT NO. 18-03) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 9th day of January 2018, to consider the making of an improvement of Letting No. 3/Project No. 18-03, an improvement of: 2nd Avenue SE: Relocation of existing watermain from bridge structure to subsurface installation (river crossing) pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $151,250.00 with an Assessable cost of $0.00 for the total estimated cost of $151,250 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 12/19/2017 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, DECEMBER 27TH 2017 AND WEDNESDAY, JANUARY 3RD 2018. To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: December 26, 2017 Subject: License Renewals for 2018 The following establishment has applied for 2018 license renewal. The appropriate paperwork has been submitted. Please approve the following licenses: Massage Services Angel's Massage LLC HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approving a Resolution Supporting the Maintenance of Local License Bureaus Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is asking the City Council to consider adopting the attached resolution. This is in response to some of the changes that have taken place at the State and the impact it's had on our local DMV. This is also aligns with one of our proposed legislative priorities for 2018. BOARD ACTION REQUESTED: Approve Resolution 14829 - A resolution supporting the maintenance of local license bureaus Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14829 A RESOLUTION SUPPORTING THE MAINTENANCE OF LOCAL LICENSE BUREAUS WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and WHEREAS, deputy registrars are required to operate as agents on behalf of the State of Minnesota without compensation from the State for the services they offer; and WHEREAS, in 1949, the State of Minnesota established in statute a user -based filing fee on motor vehicle and driver license transactions to be retained by the deputy registrar to defray all their costs to provide this localized service to our citizens for the State; and WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees and taxes collected through the deputy registrar network; and WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing responsibilities onto the deputy registrar network due to the State's conversion to their new MNLARS (Minnesota Licensing and Registration System) program; and WHEREAS, the new MNLARS regimen is now documented to have multiple shortcomings which have severely strained normal deputy registrar operations with longer processing times that greatly limit their typical volume of daily business; and WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct "no - (filing) fee" services for customers which acerbates the deputy business model; and WHEREAS, deputy registrar offices are now forced to invest in additional staff, office equipment, and more space to meet customer demand due to the MNLARS conversation; and WHEREAS, the filing fee revenue no longer covers the operational costs to maintain deputy registrar offices such that many local government -based deputies are seeking local property tax subsidies and private operators are applying for lines of credit to stave off complete closure; and WHEREAS, the impact in Hutchinson will cost the taxpayer an estimated $44,700 in additional staffing costs to meet the demand. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hutchinson calls upon the State Legislature and our Governor to enact legislation in 2018 to provide deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure their valued service and continued presence remains in our local community to serve our citizens and the State. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 26TU DAY OF DECEMBER, 2017 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff r� Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on March 10, 2018, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 10, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: �it� pf I I I I lassan Street Southeast I lutehinson, MN 55350 (320) 537-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application T e ❑ Short Term Date(s) Fee: $30.00 r onl UaylYear -- jV nik'DrL'Year Qr anization Information - _ Ncln e A)Y( -e/Jcti' `t C/ -7r; 1 r�Phone Number L''7 �) ss,?J6 Address where regular meeting are held City State Zip Federal or State 117: Day and time of mectings? -.' 16-4 TLIII 56L_ - I is this organization organized under the laws of the tate of Minnesota'? )4 yes ❑ no I low long has the organization been in existence? How rnaYv members in the organization? What is the purpose of the organization? in whose custody will orgy 'nation records be kept? 2 Name Phone Number 1414) s�s _ Address _ City _ State ZIP Duly Authorized Officer of the Organization Information I i - True Name -30f)-- 514) -C/s�I_ Phone Number Residence Address ('ity Stene Zip Date of [firth: _ u _ 1 1 Place of Hirth: _ Monthlday/year City Have you ever been convicted of any crime other- than a traffic �,_ offense? LJ yes �Q Jfyes, explain: 011, 01'1*11almson 1pplfcalion for rumbling Oevices License &We?rf3 Designated Gambling Manager (9ualified under Minnesota Statute &329) True Nannie Phone Number r s� JD► rJ( r �Crtf� a��.. Residence 1fddress city State Zip Date ol'Birth: / o.S 1 6 Monthlday. year Place of Birth: Hq5_ I .��3 •�-t City Stade Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ano If yes, explain: How long have you been a member of the organization? Game Information — [..ocatio # LIO Name Of locallun w re game wilt be played Phone Number Address ON Slate Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From R To m%(�� (�p7M Maximum number of player: � Will prizes be paid in money or merchandise? B16o_ney ®"merchandise Will refreshments be served during the time the gambling devices %vill be used? W y s ❑ no if yes, will a charge be made for such refreshments? es ❑ no Game lnformation Location #2 Name ref location where game will be played Phone Number Address of location where game will he played � City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To _ M Maximum number of player: W ll prices be paid in money or merchandise? ❑ money © merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ des ❑ no Ciq•of Ihachrnson Ippl emWn rorGambling 1k, vices Licease Page 3 rr1'3 Officers of the ��Or annization (ifnecessary, list additional names on separate heet) - - -u ic _1 ._ Name Title Residence Address Ciry Slate Zip Name Title Residence Address City State zip Name Title _ Residence Address City State zip Officers or Other Persons Paid for Services Information (i necessa , list additional names on se araie sheet) Name � Title ------ — Residence Address City State zip Name Title Residence Address City State Zip Name Title T Residence Address Ci , State zip I lave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of 1-1utchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager es ❑ no 1—� 72-� Authorized Officeres Ll Initial Initial declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. -- NLltt— /� --/p'- �?el2 / / Signature of authorized officer of organization Signature q1'9 ambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Short -Term Gambling License Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff r� Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Upper Midwest Allis Chalmers Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding July 29, 2018, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Upper Midwest Allis Chalmers Club on July 29, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cay o� 1 1 l Hassan Street Southeast Hutchinson, MN 55350 (320y587 -?151 Fax [320] 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 555 and Minnesota Statutes Chapter 349 All applications must be received at least 3Q days before event in order to be considered Application TvRe CJ Short Term Date(s) r - -� f? t;:/ Fee: $30.00 MonthlDa lYear Mont hlD (Year Ur anization Information �.� � .._.�. (j Name /y �y�Phone Number 4cldress x,here regally meeting air C'iry stare zip _efheId I-ederaI or State 1D: ell H' A 16 `J Jf j lay and time of meetings? u n a �y ,�7 . � end jj is this organization organized under the laws of the State of innesota? i4yes� U no JR)w long has the organization been in existence? iow- may members in the organization? r t What is the purpose of the organ izatio i`? . s In words e T "'c', c'/ whose custody will organization r be kept? 1 Name Phone Number Address City State zi DulyAuthorized Officer of the Organization Information j (J True Name Phone Number? Residence Address C'il.v stare Zip [date of l3ialh: _- t� 1 j .5, TI Place of Birth: Iqtir^�e_ G,✓ /".7 /V/_ Month/day/year City Stale Have you ever been convicted of any crime other than a traffic offense? LJ yes no If yes, explain: C'rA• o(Fluichinson Apphcation•larGamhling Pe vices License page ' qJ'3 11 Designated Gambling Manager (Owalifred under Minnesota Statute $329) 11 _. lCc.b o I ta,. , IS ep 4 3J. C, J-,), 7 ,2 VC, 0 Trite Nam Phone Number Residence Address City State Lip Date of Birth: ` 3 I J( / !J y Place of Binh: u n h,4 IMA Alonth/daylyear City Stare Have you ever been convicted of any crime other than a traffic offense? ❑ yes 21 no If yes, explain: How long, have you been a member of the organization? Game Information Location 9 1 pp ? �Z VQ(* C J7C r t L� Name of'locarion where game will he played Phone .Number r._ i s[ '-C-(Z ' rLars/1 &__ Address' u/ loc'alion whe e game' will he plcived C"i(p Slate Lip Date(s) and/or day(s) gambling devices will be used: G-/ through �A M7 A I lours of the day gambling devices will be used: From t3 pm To K iEW Maximum number of player: Will prizes be paid in money or merchandise? Mmoney gi�merchandise Will refreshments be served during the time the gambling devices will be used? lRyes LJ no If yes, will a charge be made for such refreshments? �R yes ❑ no Game Information Location #2 Name of location where game will be planed Phone Number Address o#'location where game will be played Cits� State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM I lours of the day gambling devices will be used: From pM TO PM Maximum number of plaver: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no 0'rJ'llwchwsan ipphcanon for Gambling Devices License Pug,- 3 ?f3 II Officers of the Organization (if necessarv, list additional names an separate sheet _ Grp a GLI r - 'c�_ rg7%,. V Name -- Title `� r/ ResideLn-ce Address typ r'CiState Zi Name Tille � r C! L4`1:-- Residence Address ibry Slate Zip Name Title G w[tc Lei a ` �Y c? ► j i._ r -1C' �31 Residence Address Ci , Stale Zip Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) 11 Name Title Residence Address Cd State Zip Name Residence Address fi'esirlence .� ddress Title City State Zip Title city State Zi, I lave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws. Ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager S$ yes ❑ noAuthorized Officer � yes ❑ no Initial Initial I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signa ref atlt arized officer of organization Date Signature oj'gambling manager of organization Date — Internal Use On City Council ❑ approved 0 denied Notes; HUTCHINSON CITY COUNCIL C- oaf Request for Board Action 1 -7 N Agenda Item: Transient Merchant License Application Department: Police LICENSE SECTION Meeting Date: 12/26/2017 Contact: Daniel T. Hatten Application Complete Yes Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ❑ Consent Agenda Time Requested iMinutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Beth Holm for the purpose of obtaining a transient merchant license in the City of Hutchinson. Beth Holm has applied for a license to sell woman's clothing and accessories under the name of The Enchanted Trunk. Alts. Holm does not have a criminal history or any violations on his driving record. It would be my recommendation to issue the transient merchant license to Ms. Beth Holm. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ Q.00 FTE Impact: 0.00 Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: No Funding Source: nla Budget Change: No $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: 111 Hassan Street southeast Hutchinson, MN 55350 (320) 587-51511Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 111.) Application T (choose one) Peddler ransieni Merchant $125.00 Date of Application $125.0(1 License Period: Z0 .-1"} -- Ll Expires on December 3l" of license year 4 Valid for the following dates: 7rAA- 1 Zo1Q to )ec 3i . 2-0 ks p Parade Peddler S 30.00 Date of parade: A licant Worrnation Name: Height: '� Weight: C ) Eye Color: Driver's License Number: zte: Al A/ Permanent Address: 'rI 9-o l V, A La►le �.w-w�►�+ n�r� 5S 3 ��- City State �T Zip Permanent Telephone: Temporary Address: � City Stare Zip Temporary Telephone Access: Have you been convictedI any crime, lnisdemeanor, or violation of any municipal ordinance. other than traffic violations? © yesno If yes, state the nature o offense and punishment or penalty assessed therefore: City ofNutchrnson Application for Peddlers and Transient Aferchaws Page z oro Location ]reformation location Blame (C4NNOTU CiPYPUBLIC RJGIIT-OF-W,4.Y) Loeanon Address Cin- State Zip Lf the applicant is not the property owner, the 4ropNerlyowner must sign w granting ori for use sai opera :L hLoner signature Pro er - ".-ner name Business Information Describe relationship between applicant and employer: ,- e— ) -g l ej L IT Describe nature of business and describe items) offered: Vk C ry �,) L� 1�nt t �t U-�G� ft t• 3 lr"iG V"lj L I/L t/Lt5 1 {r] i L L 3 Vk� rk(—'C 6 0 V C Describe method of deliverv; Describe source of supply: �r % t L Li ] )L f f 1 ✓� L �J%�} !'-C- _ rf �j - J Stepp _Fame Stipp r Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number gmpplmerAddress State zip Supplier Name Suppler Phone Number SuppherAddregs CiryState Zi Reference Information Provide two (2) property owners (in McLeod. County) for character references: Property Owner Name Property Owner Phone Number PropertEOwnerAddress City Stare Zip rhvi5ti�la (2q Property Ox er.Vame Prope,,4 Owner Phone;V-nm er City ofHutchrrrson Apphcatron for Peddlers and Transient Merchants Page 3 of 4 Reference Information List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): (4-01 L'Ve4i"t'Ad Gt. (1 0+ �7 7� AA IJ o v0M(-/ to -7-0 1 �] City State Dare(s) ofActrvrryr GteviLo-e— City City ,1A n-) c oto kl%u t G-`'' State Date(s) afActrwry !A )�) C: L rlt't to 0C -f. State Date(s) ofRctivity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/investigation fee paid in full (check or money order): Ayes 0 no Application completed in full and signed: es Ll no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Internal Use Only Police -P approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: RlLrcenseslAppGeauon&Teddier, Solicitor, Traimem.doe Date CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/13/2017 - 12/26/2017 Check Date Check Vendor Name Description Amount 12/12/2017 199070 POSTMASTER UTILITY BILLS 1,600.00 12/15/2017 199071 MARICLE, CHARLES PRCE REFUND: DROPPED DUE TO DATE CHANGE 226.00 12/22/2017 199072 MNPEA PAYROLL 12/3 - 12/16/2017 624.00 12/22/2017 199073 UNUM Life Insurance PAYROLL 12/3 - 12/16/2017 1,003.51 12/22/2017 199074 United Way PAYROLL 12/3 - 12/16/2017 1,010.00 12/22/2017 199075 HART PAYROLL 12/3 - 12/16/2017 662.21 12/22/2017 EFT609 EFTPS PAYROLL 12/3 - 12/16/2017 67,283.67 12/22/2017 EFT610 Aflac PAYROLL 12/3 - 12/16/2017 170.41 12/22/2017 EFT611 MN Dept of Revenue PAYROLL 12/3 - 12/16/2017 12,542.39 12/22/2017 EFT612 PERA PAYROLL 12/3 - 12/16/2017 48,859.77 12/22/2017 EFT613 TASC-Flex PAYROLL 12/3 - 12/16/2017 1,887.80 12/22/2017 EFT614 TASC-H S A PAYROLL 12/3 - 12/16/2017 11,921.88 12/22/2017 EFT615 ICMA PAYROLL 12/3 - 12/16/2017 2,282.00 12/22/2017 EFT616 VOYA PAYROLL 12/3 - 12/16/2017 990.00 12/22/2017 EFT617 MNDCP PAYROLL 12/3 - 12/16/2017 305.00 12/26/2017 199076 ACE HARDWARE VARIOUS R&M SUPPLIES 1,032.21 12/26/2017 199077 AEM MECHANICAL SERVICES INC PVC PIPE 14.00 12/26/2017 199078 AHLGREN ELECTRIC WIRE SERVICE FOR VFW PARK RESTROOM 1,333.60 12/26/2017 199079 ALPHA WIRELESS HUTCH ROUTER 1- TECHNICAL SERVICE - POLICE 2,664.00 12/26/2017 199080 AMERICAN BOTTLING CO DECEMBER COST OF GOODS - LIQUOR 188.48 12/26/2017 199081 AMERIPRIDE SERVICES VARIOUS CLEANING/JANITORIAL SUPPLIES 108.35 12/26/2017 199082 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES 827.00 12/26/2017 199083 ARCTIC GLACIER USA INC. DECEMBER COST OF GOODS - LIQUOR 138.35 12/26/2017 199084 ARNESON DISTRIBUTING CO DECEMBER COST OF GOODS - LIQUOR 505.50 12/26/2017 199085 ARROWHEAD SCIENTIFIC INC EVIDENCE TAPE - POLICE 79.73 12/26/2017 199086 ARTISAN BEER COMPANY DECEMBER COST OF GOODS - LIQUOR 1,228.85 12/26/2017 199087 AUTO VALUE - GLENCOE HATS SHOP: DRAIN PAN 288.26 12/26/2017 199088 AUTOMATIC SYSTEMS CO SYSTEM SERVICING; WATER & SEWER FACILITIES 2,532.15 12/26/2017 199089 B & C PLUMBING & HEATING INC REPAIRS AT VARIOUS CITY FACILITIES/LOCATIONS 315.41 12/26/2017 199090 B.W. WELDING FABRICATE WATER SHUTOFF WITH EARS 146.00 12/26/2017 199091 BELLBOY CORP DECEMBER COST OF GOODS - LIQUOR 1,790.62 12/26/2017 199092 BERNICK'S DECEMBER COST OF GOODS - LIQUOR 267.30 12/26/2017 199093 BNO SHEET METAL INC DUCTWORK FOR DEHUMIDIFIERS -CIVIC ARENA 7,000.00 12/26/2017 199094 BRADFORD LAW OFFICE LTD SIGN & AWNING GRANT- EDA 1,000.00 12/26/2017 199095 BRADLEY SECURITY LLC STOREROOM FUNCTION LEVER -CIVIC ARENA 434.00 12/26/2017 199096 BRAUN INTERTEC CORP SOIL BORINGS FOR LINDEN AVE STORM POND 3,433.75 12/26/2017 199097 BREAKTHRU BEVERAGE DECEMBER COST OF GOODS - LIQUOR 4,183.44 12/26/2017 199098 C & L DISTRIBUTING DECEMBER COST OF GOODS - LIQUOR 40,558.33 12/26/2017 199099 CALIFORNIA CONTRACTORS SUPPLIES AIR HOSES, GLOVES 499.90 12/26/2017 199100 CARLOS CREEK WINERY DECEMBER COST OF GOODS - LIQUOR 264.00 12/26/2017 199101 CASH DRAWER #4 (PETTY CASH REPLENISH) TITLE & REGISTRATION FOR IT VAN 12.00 12/26/2017 199102 CENTRAL HYDRAULICS MALE PIPE SWIVEL, MALE PIPE, HOSE 135.36 12/26/2017 199103 CENTRAL MCGOWAN ACETYLENE MED, HIGH PRESSURE LG &MED 162.12 12/26/2017 199104 COLDSPRING NICHEPLAQUE- CEMETERY 237.00 12/26/2017 199105 CONNER, RENEE REIMB FOR SUPPLIES NEEDED AT DMV 8.59 12/26/2017 199106 CORNER POST EROSION CONTROL PREP & HYDRO -SEEDING: 5TH AVE NEAR WARRIOR 1,867.50 12/26/2017 199107 CREEKSIDE SOILS BITCON: MISC PARKS 23.35 12/26/2017 199108 CROW RIVER AUTO & TRUCK REPAIR 2013 F-150: OIL CHANGE - POLICE 31.47 12/26/2017 199109 CROW RIVER GOLF CLUB REFUND 3 EVENTS CANCELLED -PD SECURITY SERV 648.00 12/26/2017 199110 CROW RIVER WINERY DECEMBER COST OF GOODS - LIQUOR 1,343.16 12/26/2017 199111 CXT INC OZARK 1 SINGLE CEMENT RESTROOM UNIT 37,135.00 12/26/2017 199112 DAVIS MOTORS INC 2017 CHEVY 1500 SILVERADO: ENGINEERING TRUCK 24,950.00 12/26/2017 199113 DEPARTMENT OF LABOR & INDUSTRY ANNUAL ELEVATOR LICENSE - CIVIC ARENA 100.00 12/26/2017 199114 DOSTAL ELECTRONIC'S CENTER VHS TO DVD CONVERSION (QTY 51) 765.00 12/26/2017 199115 E2 ELECTRICAL SERVICES INC ELECTRICAL R&M AT WATER & ENTERPRISE CENTER 4,774.74 12/26/2017 199116 EAST SIDE OIL COMPANIES BULK -DIESEL, ADDITIVES 120.62 12/26/2017 199117 EBERT, INCL. PAY APPLICATION #8 - ENTERPRISE CENTER 292,587.86 12/26/2017 199118 ECOLAB PEST ELIMINATION RODENT PROGRAM - CREEKSIDE 155.28 12/26/2017 199119 EMERGENCY AUTOMOTIVE TECH WHELEN LIGHT BARS FOR SQUADS 2 & 6 (2018) 4,671.34 12/26/2017 199120 EMPLOYMENT RESOURCE CENTER TEMPORARY STAFFING - CREEKSIDE 1,142.64 12/26/2017 199121 EPIC PRODUCTS INC BOTTLE STOPPERS & COOLERS - LIQUOR STORE 168.88 12/26/2017 199122 1 ESS BROTHERS & SONS 18' CI GRATE -WATER 195.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/13/2017 -12/26/2017 Check Date Check Vendor Name Description Amount 12/26/2017 199123 FARM -RITE EQUIPMENT VIRNIG V60 HYDRAULIC HSBP 144 SNOW BLADE 6,293.63 12/26/2017 199124 FASTENAL COMPANY ALUM ROCKRIVER - CIVIC ARENA SUPPLY 3.71 12/26/2017 199125 FINANCE & COMMERCE BIDS/CONSTRUCTION - ENGINEERING 515.04 12/26/2017 199126 FIRE SAFETY USA INC 6 ULTIMATE DOORSTOPS - FIRE STATION 78.55 12/26/2017 199127 FIRST ADVANTAGE LNS OCC HEALTH SOLU 2 DRUG TESTS 188.14 12/26/2017 199128 FIRST CHOICE FOOD & BEVERAGE SOLUTI COL 1.5 FP CASE 1 - HATS 152.00 12/26/2017 199129 FOSTER MECHANICAL HVAC -R SYSTEM/EQUIPMENT REPAIR- LIQUOR 110.00 12/26/2017 199130 G & K SERVICES MATS, SHOPTOWELS, WETMOP, HANDCLEANER 102.42 12/26/2017 199131 GAVIN, DONLEY & OSTLUND, LTD FLAT LEGAL FEE AGREEMENT: NOV & DEC 6,600.00 12/26/2017 199132 GEB ELECTRICAL INC REPLACE EYE FOR WEST RINK 90.00 12/26/2017 199133 GRAINGER VARIOUS R&M SUPPLIES 811.47 12/26/2017 199134 HACKER, TIM & LAURIE UB refund for account: 2-323-9050-2-01 62.50 12/26/2017 199135 HANSEN GRAVEL RETAINER FEE: SNOW REMOVAL 2,034.00 12/26/2017 199136 HANSON & VASEK CONSTRUCTION CONCRETE PADS - SANCTUARY & SCHOOL RD PROJ 3,525.00 12/26/2017 199137 HAWKINS INC 30% SODIUM HYDROXIDE - WATER PLANT 2,937.90 12/26/2017 199138 HILLIARD, KEVIN UB refund for account: 1-450-0280-1-03 90.00 12/26/2017 199139 HILLYARD/ HUTCHINSON VARIOUS CLEANING SUPPLIES 380.50 12/26/2017 199140 HJERPE CONTRACTING REPLACE 2 VALVES ON 2ND AVE / ARCH STREET 15,600.00 12/26/2017 199141 HOFF, RANDY 25" WREATH - POLICE STATION 33.50 12/26/2017 199142 HOHENSTEINS INC DECEMBER COST OF GOODS - LIQUOR 808.50 12/26/2017 199143 HUTCHFIELD SERVICES INC NOV & DEC - COMMERCIAL JANITORIAL- HATS 2,830.00 12/26/2017 199144 HUTCHINSON AREA CHAMBER OF COMMERCE BASIC LEVEL MEMEBERSHIP -CITY, HUC, EDA 3,000.00 12/26/2017 199145 HUTCHINSON CO-OP GAS, LP DEL & LABOR 6,400.97 12/26/2017 199146 HUTCHINSON CO-OP AGRONOMY SPRAY CHEMICALS -STORM WATER 92.89 12/26/2017 199147 HUTCHINSON DOWNTOWN ASSOC. ANNUAL MEMBERSHIP - LIQUOR STORE 200.00 12/26/2017 199148 HUTCHINSON FIGURE SKATING ASSOC PROF SERVICES OCT- DEC 2017 SKATING INS 2,262.75 12/26/2017 199149 HUTCHINSON HEALTH EMPLOYEE TESTS/VISITS 351.00 12/26/2017 199150 HUTCHINSON SENIOR ADVISORY BOARD TOUR REIMBURSEMENT: 3 SENIORTOURS 2,380.55 12/26/2017 199151 HUTCHINSON UTILITIES NOV UTILITIES NOV 1- DEC 1'2017 93,459.11 12/26/2017 199152 HUTCHINSON UTILITIES DAMAGED STREET LIGHT, 4TH QTR GIS SERVICES 8,462.67 12/26/2017 199153 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 107.84 12/26/2017 199154 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 32.94 12/26/2017 199155 HUTCHINSON, CITY OF LIQUOR HUTCH UTILITY BILL 151.51 12/26/2017 199156 INDUSTRIAL PNEUMATIC SYSTEMS AIR FILTERS, SEPARATOR FILTERS, OIL FILTERS 762.47 12/26/2017 199157 INTOXIMETERS INC MOUTHPIECES - POLICE SUPPLIES 95.00 12/26/2017 199158 JEFF MEEHAN SALES INC. NOV CREEKSIDE COMMISSIONS 1,957.28 12/26/2017 199159 JEFFERSON FIRE & SAFETY INC SMALL TOOLS (ON E-7) /TURNOUT COATS - FIRE 13,118.40 12/26/2017 199160 JJ TAYLOR DIST OF MN DECEMBER COST OF GOODS - LIQUOR 3,007.50 12/26/2017 199161 JOHNSON BROTHERS LIQUOR CO. DECEMBER COST OF GOODS - LIQUOR 17,254.89 12/26/2017 199162 JUUL CONTRACTING CO REPAIRS/IMPROVEMENTS - VARIOUS LOCATIONS 28,715.84 12/26/2017 199163 KAHNKE BROTHERS NURSERY BED EDGER - PARKS 1,425.00 12/26/2017 199164 KEEPRS INC BATES LITES HI -GLOSS OXFORD - POLICE 134.99 12/26/2017 199165 KERI'S CLEANING CLEANING 12/1- 12/15; CITY CTR, LIBRARY, FIRE 2,044.00 12/26/2017 199166 LEXISNEXIS NOVEMBER 2017 - POLICE 160.63 12/26/2017 199167 LOCHER BROTHERS INC DECEMBER COST OF GOODS - LIQUOR 19,551.84 12/26/2017 199168 LOGIS NOV APPLICATION CHARGES 10,662.50 12/26/2017 199169 LTP ENTERPRISES @ CREEKSIDE: PULL PUMP, BLOW WELL, CHLORINATE 1,222.10 12/26/2017 199170 MANZANITA MICRO LLC PARTS DIODE (PV #1031.1) LABOR -CIVIC ARENA 194.03 12/26/2017 199171 MARCO TECHNOLOGIES, LLC COMPUTERS/MONITORS - HUC 6,488.60 12/26/2017 199172 MARK BETKER CONSTRUCTION LLC NEW ROOF HPD GARAGE - HAIL DAMAGE CLAIM 15,477.50 12/26/2017 199173 MARSHALL CONCRETE PRODUCTS SAND: RESET PAVERS AT PD MEMORIAL PARK 107.80 12/26/2017 199174 MARTIN-MCALLISTER PUBLIC SAFETY ASSMT- POLICE 500.00 12/26/2017 199175 MASTER BLASTER DUSTLESS BLASTING SANDBLAST & PAINT LIVE -FIRE HOUSE AT PD RANGE 4,000.00 12/26/2017 199176 MAYTAG LAUNDRY & CAR WASH CLEAN TABLECLOTHS - EVENT CENTER 111.68 12/26/2017 199177 MCGINNIS,DEVIN U B refund for account: 2-585-7290-9-01 79.69 12/26/2017 199178 MCLEOD COUNTY RECORDER RECORDING FEES 92.00 12/26/2017 199179 MCLEOD COUNTY RECORDER - SEPARATE C HRA SCHAUST: CITY DOWNTOWN RENTAL REHAB 46.00 12/26/2017 199180 MCLEOD PUBLISHING INC WEDDING DIRECTORY- EVENT CENTER 17.50 12/26/2017 199181 MEEKER COUNTY SHERIFF'S OFFICE 43 -CR -16-1421 B FIECKE 140.00 12/26/2017 199182 MEEKER WASHED SAND & GRAVEL SAND - CREEKSIDE INVENTORY 7,018.78 12/26/2017 199183 MEI TOTAL ELEVATOR SOLUTIONS DEC -JAN BI -MONTHLY SERVICE LIBRARY 183.33 12/26/2017 199184 1 MENARDS HUTCHINSON IVARIOUS R&M SUPPLIES 743.57 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/13/2017 -12/26/2017 Check Date Check Vendor Name Description Amount 12/26/2017 199185 MILLNER HERITAGE VINEYARD & WINERY DECEMBER COST OF GOODS - LIQUOR 651.00 12/26/2017 199186 MINNESOTA DEPT OF AGRICULTURE 2018 NONCOMMERCIAL PESTICIDE APPLICATOR 10.00 12/26/2017 199187 MINNESOTA DEPT OF HEALTH 2018 FOOD/BEVERAGE LICENSE BURICH ARENA EAST 95.00 12/26/2017 199188 MINNESOTA DEPT OF HEALTH 2018 FOOD/BEVERAGE LICENSE BURICH ARENA WEST 95.00 12/26/2017 199189 MINNESOTA DEPT OF PUBLIC SAFETY TITLE & REG: 2017 SILVERADO #3301 1,658.50 12/26/2017 199190 MINNESOTA DEPT OF TRANSPORTATION TESTING/INSPECTIONS - SCHOOL RD PROJECT 1,645.24 12/26/2017 199191 MINNESOTA POLLUTION CONTROL AGENCY LAB CERT RENEWAL -SEWER PLANT 1,575.00 12/26/2017 199192 MINNESOTA VALLEY TESTING LAB BOD CARBON, PHOSPH, FECAL COLIFORM - SEWER 988.90 12/26/2017 199193 MITCHELL, DAVE & DAWN UB refund for account: 2-615-6600-4-01 135.84 12/26/2017 199194 MOTION INDUSTRIES INC R&M SUPPLIES-CREEKSIDE BAGGING LINE 290.44 12/26/2017 199195 NADA APPRAISAL GUIDES ANNUAL SUBSCRIPTION: TITLE & REG TEXTBOO 195.00 12/26/2017 199196 NERO ENGINEERING LLC HARMONY LIFT STATION -SEWER 1,798.40 12/26/2017 199197 NEW FRANCE WINE DECEMBER COST OF GOODS - LIQUOR 122.50 12/26/2017 199198 NORTHERN SAFETY & INDUSTRIAL WHEEL CHOCK, CIRCUIT BREAKER L/O SET, EY 191.83 12/26/2017 199199 NORTHERN STATES SUPPLY INC CEMETERY SHOP TOOL: LED WORK LIGHT 55.99 12/26/2017 199200 NORTHERN TIER TRANSPORTATION LLC CREEKSIDE FREIGHT TO GRANTSBURG & FREDERIC, WI 475.00 12/26/2017 199201 NU -TELECOM DEC 1- 31ST SERVICE -AIRPORT 76.12 12/26/2017 199202 O'RElLLYAUTO PARTS VARIOUS AUTO R&M SUPPLIES 247.40 12/26/2017 199203 OENOPHILIA MISCSUPPLIES- LIQUOR STORE 149.42 12/26/2017 199204 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 121.53 12/26/2017 199205 P.F. PETTIBONE & CO. MINUTE BOOK COVER & PAPER, STAMPING 358.85 12/26/2017 199206 PAKOR INC MEDIA PP 10UPCX46 - DMV 227.48 12/26/2017 199207 PAULSO N, JOHN EXPENSE REIMB: ROCHESTER, ST PAUL 115.75 12/26/2017 199208 PEAT INC. SPHAGNUM - CREEKSIDE INVENTORY 7,267.50 12/26/2017 199209 PEOPLEREADY INC TEMPORARY STAFFING - CREEKSIDE 2,958.90 12/26/2017 199210 PHILLIPS WINE & SPIRITS DECEMBER COST OF GOODS - LIQUOR 15,318.12 12/26/2017 199211 PLUNKETTS PEST CONTROL GENERAL PEST PROGRAM - CIVIC ARENA 35.00 12/26/2017 199212 PRECASTSYSTEMS PADS FOR BENCHES- DOG PARK 1,300.00 12/26/2017 199213 PREMIER INVESTMENTS COMMERCIAL REHAB LOAN 31 MAIN ST N - EDA 32,500.00 12/26/2017 199214 PRO HOME IMPROVEMENT PERMIT REFUND 96.86 12/26/2017 199215 QUADE ELECTRIC F017/V41 LAMP 107.00 12/26/2017 199216 QUALITY FORKLIFT SALES & SERV INC FORKLIFT: RADIATOR W/ OIL COOLER, TUBE, 704.35 12/26/2017 199217 QUILL CORP CALENDAR, KLEENEX, PAPER TIER 165.21 12/26/2017 199218 RED BULL DISTRIBUTION COMPANY, INC. RED BULL 324.00 12/26/2017 199219 REINER ENTERPRISES INC HAULING FOR CREEKSIDE PRODUCT 9,060.00 12/26/2017 199220 REINER IRRIGATION & SEPTIC INC. STONEY POINT LIFT STATION AREA REPAIRED 2,125.90 12/26/2017 199221 RITE INC SUPPORT 10 HOURS - LIQUOR STORE POS SYSTEM 1,787.32 12/26/2017 199222 SCHMIDT ROOFING REFUND PERMIT#PB17-1662 51.00 12/26/2017 199223 SEPPELT, MILES DEED GRANT WORKSHOP MANKATO 79.29 12/26/2017 199224 SHORT-ELLIOT-HENDRICKSON INC HUTCH 2017 ANTENNA PROJECTS 1,982.12 12/26/2017 199225 SMITH, RORY UB refund for account: 1-786-0260-0-00 12.60 12/26/2017 199226 SOUTHERN WINE & SPIRITS OF MN DECEMBER COST OF GOODS - LIQUOR 8,559.98 12/26/2017 199227 STANDARD PRINTING -N -MAILING DECEMBER UB BILL MAILING, POSTAGE 1,300.47 12/26/2017 199228 STANLEY ACCESS TECH LLC STANDARD SERVICE & TRAVEL LABOR 1,957.35 12/26/2017 199229 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 1,689.25 12/26/2017 199230 STREICH TRUCKING CREEKSIDE FREIGHT FROM ST CLOUD 820.00 12/26/2017 199231 SUN LIFE FINANCIAL December Admin Fees 3,879.20 12/26/2017 199232 THOMSON REUTERS -WEST WEST INFORMATION CHARGES: NOV LEGAL 2,679.84 12/26/2017 199233 TITAN MACHINERY SWITCH - STREETS EQUIP R&M SUPPLIES 146.98 12/26/2017 199234 TITAN MACHINERY PINS -STREETS EQUIP R&M SUPPLIES 317.77 12/26/2017 199235 TRI COUNTY WATER WATER RENTAL - POLICE AND CREEKSIDE 103.75 12/26/2017 199236 TRICK'S WOODWORKING LLC OAK CABINET MOULDING - PD COMMAND VEHICLE 50.00 12/26/2017 199237 TURCK'S TREES LIBRARY SQUARE FOUNTAIN - 1 BIG XMAS TREE 129.00 12/26/2017 199238 TWO WAY COMMUNICATIONS INC 7160 MICROPHONE 105.00 12/26/2017 199239 UNITED FARMERS COOP DYED FUEL #2 - HATS FUEL SYSTEM 14,688.00 12/26/2017 199240 VERIZON WIRELESS NOV 3 - DEC 2 SERVICE 38.25 12/26/2017 199241 VIKING BEER DECEMBER COST OF GOODS - LIQUOR 14,830.45 12/26/2017 199242 VIKING COCA COLA DECEMBER COST OF GOODS - LIQUOR 416.52 12/26/2017 199243 VINOCOPIA INC DECEMBER COST OF GOODS - LIQUOR 3,200.06 12/26/2017 199244 VOLKOV, ELENA UB refund for account: 3-210-5420-5-02 55.08 12/26/2017 199245 WASTE MANAGEMENT OF WI -MN LANDFILL SERVICE NOV 16TH - 30TH 6,031.25 12/26/2017 199246 IWELCOME NEIGHBOR HUTCH NEW RESIDENTVISITS 60.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/13/2017 - 12/26/2017 Check Date Check Vendor Name Description Amount 12/26/2017 199247 WEST CENTRAL SANITATION INC. NOVEMBER REFUSE HAULING SERVICE 46,934.48 12/26/2017 199248 WEST CENTRAL SHREDDING MONTHLY SHREDDING - POLICE & CITY CENTER 50.00 12/26/2017 199249 WINE COMPANY, THE DECEMBER COST OF GOODS - LIQUOR 881.20 12/26/2017 199250 WINN EXTERIORS WATER PLANT- REPAIR GARAGE ROOF - HAIL CLAIM 10,045.00 12/26/2017 199251 WM MUELLER & SONS REPAVE CENTURYTRAIL BY RIDGEWATER 39,048.90 12/26/2017 199252 ZENON ENVIRONMENTAL CORPORATION MBR CASSETTE AERATION BOXES - SEWER PROJECT 406,512.75 Total - Check Disbursement 11/07/2017 PRCE 11/15/2017 1,540,584.68 I Department Purchasing Card Activitv - November 2017 1 Date 11/16/2017 ADMIN 11/15/2017 IT 11/17/2017 IT 11/17/2017 IT 11/22/2017 IT 11/08/2017 PLANNING 10/30/2017 POLICE 10/31/2017 FIRE 11/27/2017 FIRE 11/02/2017 PUB WKS 10/31/2017 PUB WKS 11/08/2017 PUB WKS 11/07/2017 PUB WKS 11/13/2017 PUB WKS 11/13/2017 PUB WKS 11/13/2017 PUB WKS 11/19/2017 PUB WKS 11/20/2017 PUB WKS 11/07/2017 PRCE 11/15/2017 PRCE 11/15/2017 CREEKSIDE 11/22/2017 CREEKSIDE 11/22/2017 CREEKSIDE 11/29/2017 CREEKSIDE 11/02/2017 LIQUOR 11/12/2017 LIQUOR 11/15/2017 LIQUOR 11/27/2017 LIQUOR 11/01/2017 EDA 11/05/2017 EDA 11/17/2017 EDA 11/22/2017 EDA 11/27/2017 EDA 11/27/2017 EDA 11/27/2017 EDA Total - Purchasing Cards Vendor Name ARROWWOOD RESORT AND CONFERENCE CTR AMAZON AMAZON AMAZON AMAZON EB MBPTA FALL SEMINAR MINNESOTA SHERIFFS' ASSOCIATION THE LUBRICANT STORE BLACKHAWK UNIVERSITY OF MINNESOTA CONTLEARNIN GLENCOE MACHINE INC UNIVERSITY OF MINNESOTA CONTLEARNIN TREE STUFF.COM UNIVERSITY OF MINNESOTA CONTLEARNIN UNIVERSITY OF MINNESOTA CONTLEARNIN ICKLER BEARING MACHINE CO SIMPLISAFE.COM UNIVERSITY OF MINNESOTA CONTLEARNIN CUSTOMINK LLC SAFE FOOD TRAINING SPS COMMERCE CASH WISE CASH WISE NI NDA FFALRENEW AMAZON FACEBK DLUD5FNG22 RETAIL INFORMATION TEC CTC CONSTANTCONTACT.COM WALMART.COM AMAZON HUTCHINSON ACE MAIN STREET SPORTS BAR MENARDS HUTCHINSON SEARS SEARS Hotel Reservation for CGMC Fall Conference Fiber Patch Cable Ink for building inspection field printers Tapes for server backups Power strip for enterprise center Building Technicians Seminar for Andrea Schwartz Data Practices Training Ladder 1 Hydraulic Fluid Facility truck washing hose reels to be returned MN-APWA Conference Registration - Kent E. Equipment Repairs Erosion Control Training - Keith M. Safetv Helmets Bridge Inspection Training - Chad M. Bridge Inspection Training - Kent E. Tool purchase Annual Security Contract MN-APWA Conference Registration - John O. Arena Jackets Food Safety Training SPS/EDI monthly fees- Bomeaars. United. Ace Coffee for office Coffee for breakroom Nebraska Dept of Ag fertilizer permit renwal gift card counter stands advertising RITE Card Defender Email blast software to improve advertising Office supplies key rings Gavel for meetings Duplicate keys for Enterprise Center Food for EDA Board meeting. Enterprise Center misc cleaning/storage supplies Refrigerator for Hutchinson Enterprise Center Snow blower for Hutchinson Enterprise Center Amount 103.75 20.38 53.80 585.00 28.48 100.00 120.00 116.11 493.71 255.00 121.37 120.00 144.95 125.00 125.00 98.58 164.89 255.00 834.30 175.00 186.80 25.72 25.71 17.12 90.45 24.51 42.75 27.00 3.09 27.14 16.90 73.02 271.69 693.99 599.99 5.166.20 IGRAND TOTAL I I 1 1 1,546,750.88 HUTCHINSON CITY COUNCIL Cityaf Aa Ls Request for Board Action Agenda Item: Approve/Deny Resolution 14815 -- Adopting 2018 Fee Schedule Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This item was tabled at the last meeting for additional information. To assist you in considering this resolution, I have included a memo with the fee schedule. I have also tried to provide additional feedback on certain fees and why they are set at the rate that they are. In most cases, staff have reviewed and are comfortable with what is being brought forth. Council is welcome to change any fee they are not comfortable with if allowed. BOARD ACTION REQUESTED: Approve/Deny Resolution 14815 -- The 2018 Fee Schedule Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Memo To: Mayor and City Council From: Matt Jaunich, City Administrator Date: 12/26/2017 Re: Fee Schedule Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-2344241/Fax 320-234-4240 At the last city council meeting, the fee schedule was tabled as the council requested additional information on the schedule itself and why some fees were or were not adjusted. Since that meeting, we have gone back and reviewed the fee schedule, and provided you with additional information on what is being recommended by staff. In some cases, due to the time of year, enough time wasn't available to address every fee. In the future, staff will look to provide this fee schedule to council in early fall (September) to provide you with sufficient time to review and comment upon. To help you in your review of what is being proposed, I wanted to note to you the process and reasoning staff uses to establish the fee schedule. The Fee Schedule is sent out to each and every Director at the start of every budget preparation season. Directors are asked to review the fees for fairness, appropriateness, relation to the market, and the covering of city costs to do the service. Some fees are stated by State Statue and can't be adjusted (we've tried to note this in the revised schedule). Other are dictated by City Ordinance and would require an ordinance change to change the rate. Directors are also asked to make the necessary adjustments to the fee schedule based off of any current practices not accounted for. Once Andy Reid and I receive a rough draft, that draft is once again sent out to all of the Directors prior to council approval for review to ensure we haven't missed anything. In regards to the fee schedule, there are a couple of items for the City Council to take into consideration. These items are being taken into consideration when fees are being established by staff. One is the Political aspect of things. Some of these fees/charges staff would not feel comfortable with in recommending an increase to unless there was some expressed support or push by the City Council to do so. Staff already hears plenty of complaints from the public that our fees are too high (especially in the planning/zoning/building side of things), even though in most cases are fees are competitive with the market. Without some sort of political support, staff would not feel comfortable in recommending increases. Secondly, we can't simply look at fees based off of whether a department is covering their costs internally or not, especially when it comes to licensing. It's important for us to remember that licensing in itself is a form of regulation. Both the State Legislature and the League of MN Cities have instructed cities to set license fees to cover the costs of the "regulation". There are certain state statutes (liquor) that specially call out the needs for cities to simply cover the costs of "issuing the license". When setting fees, the League has stated the following items to consider of which staff takes into account: • Generally speaking, license fees must approximate the direct and indirect costs associated with issuing the license and policing the licensed activities. License fees that significantly exceed these costs generally are considered taxes that a city does not have the authority to enact. • The fee amount should sufficiently reimburse the city for all expenses related to the licensed regulations, but should not cover other unrelated expenses. • Cities should be cautious on requiring license fees for a non -nuisance -prone activity and especially if that license does not require inspection of the business or impose other cost generating regulations. • Cities should be cautious on setting fees based off what other cities set their fees at. The fees a city sets should consider factors specific to the business or activity; the degree of inspection and regulation of that business or activity; and the value of the dollar at the time other similar fees were set. The last aspect of our fee schedule really comes down to "charges" for the public's use of our city assets (facilities, equipment, rental space, misc. city services, etc.). The only aspect that we need to keep in mind is that the fees or charges for use of our city assets should be "reasonable". As the fee schedule is presented to you for review, please keep in mind that what is in front of you is what is being recommended by staff. The City Council still has every right to change some of the rates as they see fit or ask for additional information on what is being proposed. Matt 2 .,r+ City 0 2018 FEE SCHEDULE DRAFT - 12/26/2017 Council Meeting City of Hutchinson 2018 Fee Schedule Fee Schedule includes the following (in alphabetical order) I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 2 of 22 12/20/2017 Page - Building/Plumbing/Mechanical permits 3 - Creekside 5 - Event Center 6 - Evergreen Senior Dining 7 - Finance 7 - Fire Department 8 - HRA 8 - Legal 9 - Licenses (general) 9 - Licenses (liquor) 10 - Mapping/Printing 10 - Parks, Recreation, Community Education 11 - Plan Review 14 - Planning/Land Use 14 - Police Department 15 - Public Works: Engineering 17 Water 18 Sewer 19 Garbage 20 Storm Water 20 Cemetery 21 Airport 22 Operations & Maintenance 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 2 of 22 12/20/2017 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Chan e Building/Plumbing/Mechanical Permits Staff noted that many of the building fees are based off of the schedule set by the State, along with being tied the valuation of construction. Fixed Fees: 1 & 2 Family Residential Reroofing $50.00 plus surcharge fee $50.00 0.0% 2011 1 & 2 Family Residential Residing $50.00 plus surcharge fee $50.00 0.0% 2011 1 & 2 Family Residential Window/Door Replacement $50.00 plus surcharge fee $50.00 0.0% 2011 Manufactured (Mobile) Home Install $185.00 plus surcharge fee. Separate mechanical & plumbing permit $185.00 0.0% 2011 required. Utility Sheds $50.00 under 200 sq. ft - surcharge does not apply. $50.00 0.0% 2011 $21.29 /sq.ft. Sheds over 200 sq. ft. valuation of $21.29 / sq. ft. $21.29 /sq.ft. 0.0% 2016 Moving Permit $175.00 plus surcharge fee, includes excavation permit fee, $175.00 0.0% 2011 if applicable Demolition Permit $50.00 Residential remodels & accessory structures $50.00 0.0% 2015 $125.00 Residential demolition $125.00 $250.00 lCommercial demolition $250.00 Residential Square Foot Valuation: Staff noted these are tied to value. As values increase, so do the fees. Dwellings $100.26 /sq.ft. Rate x Sq. Ft. to arrive at the Construction Valuation which is $100.26 /sq.ft. 0.0% 2016 Basements Finished $10.00 /sq.ft. $10.00 /sq.ft. 0.0% 2011 Semi-Finished $10.00 /sq.ft. used to calculate the actual fee $10.00 /sq.ft. 0.0% 2011 Unfinished $20.00 /sq.ft. (see fee rates under Construction Valuation) Example: 100 sq. ft. 3-Season Porch $20.00 /sq.ft. 0.0% 2011 Porches 3 Season Porch $70.18 /sq.ft. $70.18 /sq.ft. 0.0% 2016 4 Season Porch $100.26 /sq.ft. Construction Valuation = $70.18 x 100 sq. ft $100.26 /sq.ft. 0.0% 2016 Screened Porch $40.10 /sq.ft. Construction Valuation = $7,018 Fee ($2,001 - $25,000 valuation range) $40.10 /sq.ft. 0.0% 2016 Garages Attached $38.56 /sq.ft. $38.56 /sq.ft. 0.0% 2016 Detached $21.29 /sq.ft. 1st $2,000 of value: $ 80.17 $21.29 /sq.ft. 0.0% 2016 Remaining value $5,018/1000 x $15.44 77.48 Total Fee: $157.65 1 Gazebo $19.00 /sq.ft. $19.00 /sq.ft. 0.0% 2011 Deck $10.00 /sq.ft. $10.00 /sq.ft. 0.0% 2015 Construction Valuation: $1 -$1,200 $52.37 minimum valuation and permit amount $52.37 0.0% 2017 $1,201 - $2,000 $55.68 for the first $1,200 plus $3.36 for each additional $100 $55.68 0.0% 2017 or fraction thereof to and including $2,000 $2,001 - $25,000 $80.17 for the first $2,000 plus $15.44 for each additional $1,000 $80.17 0.0% 2017 or fraction thereof to and including $25,000 $25,001 - $50,000 $452.92 for the first $25,000 plus $11.14 for each additional $1,000 $452.92 0.0% 2017 or fraction thereof to and including $50,000 $50,001 - $100,000 $745.23 for the first $50,000 plus $7.72 for each additional $1,000 $745.23 0.0% 2017 or fraction thereof to and including $100,000 $100,001 - $500,000 $1,150.39 for the first $100,000 plus $6.17 for each additional $1,000 $1,150.39 0.0% 2017 or fraction thereof to and including $500,000 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 3 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Chan e $500,001 - $1,000,000 $3,743.47 for the first $500,000 plus $5.25 for each additional $1,000 $3,743.47 0.0% 2017 or fraction thereof to and including $1,000,000 $1,000,001 and Up $6,492.83 for the first $1,000,000 plus $3.48 for each additional $6,492.83 0.0% 2017 $1,000 or fraction thereof. Penalty Fee Double the Permit Fee - per City Administrator's memo of 5-17-88 Refund Policy Refunds may be available at the discretion of the Building Official. Plumbing Permit Fees: Fixture of Item Fee $12.00 $12 per roughed -in fixture or item. Minimum of $50.00 $12.00 0.0% 2011 Mechanical Permit Fees: Gas Conversion Connection (switch) $125.00 plus surcharge fee $125.00 0.0% 2011 Gas Appliance Replacement $50.00 plus surcharge fee $50.00 0.0% 2011 Mechanical Fee 1.25% Valuation X 1.25% - plus State surcharge. 1.25% 0.0% 2011 Minimum of $50.00 plus State surcharge. Miscellaneous Fees: Rental registration/inspection $20.00 /unit Initial inspection and 1 follow up inspection, if needed $20.00 /unit 0.0% 2016 Rental Unit Reinspection $50.00 /unit Second follow-up inspection $50.00 /unit Double the cost of Subsequent additional/follow-up inspections Double the cost of previous inspection previous inspection Failure to Appear at Scheduled Rental Inspection $50.00 Fee for not showing up at scheduled inspection $50.00 Rental Complaint Inspection $50.00 $50.00 0.0%1 2011 Existing Home Inspection (FMHA) $75.00 $75.00 0.0% 2011 Parkland Dedication Per subdivision ordinance Temporary Certificate of Occupancy Refundable Deposit Add'I staff time and follow-up is required for temp C.O.s. Refundable Deposit Deposit of $500.00 required and will be refunded if final within timeframe established by Building Department Temporary Permits, including footing and foundation $125.00 Temporary permits allow limited work to be done prior to $125.00 0.0% 2011 permits and preconstruction demolition complete plan submittal and review All other non-specified inspections' $60.00 Minimum fee plus State surcharge $60.00 0.0% 2011 . or the total hourly costs of the jurisdiction, whichever is the greatest. The cost shall include supervision, overhead equipment, hourly wages, and fringe benefits of the employees involved. Fire Sprinkler Fees: New or Additional Fire Sprinkler Systems 1.25% Fee is equal to 1.25% (.0125) of the total fire sprinkler 1.25% 0.0% 2011 contract amount, plus a State surcharge. Minimum of $50 plus State surcharge. I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 4 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Change Creekside Andy noted that he has reviewed these rates and is comfortable with what is being proposed. "No Some of the charges" helps from the business standpoint of Creekside. Gate Fee: McLeod County resident leaves, grass clippings, No Charge ID required; Only Compostable bags accepted No Charge 2001 and brush (under 6" in diameter) NO plastic bags or garbage McLeod County resident wood waste No Charge Must be free of dirt and garbage No Charge 2001 includes brush and logs NO root balls accepted McLeod County Residential Pallet, Crate & Demo Wood No Charge No painted, stained or treated wood accepted No Charge 2001 Must be free of plastic and paper Commercial Yardwaste - commingled or separated $12.00 /ton Commingled yardwaste and brush mixed $10.00 /ton 20.0% 2001 Compostable bags only, no plastic bags Commercial Source Separated Organics $38.00 /ton Prior approval of acceptance of materials is required N/A new in 2018 Non-com posta bles not accepted; other fees may apply Commercial Woodwaste; includes brush and logs No Charge Must be free of dirt and garbage No Charge 2001 NO root balls accepted Commercial Pallets, Crates and Demo Wood $30.00 /ton No painted, stained or treated wood accepted $24.00 /ton 25.0% 2001 Must be free of plastic and paper Stump Chip Disposal No Charge No Charge 2001 Concrete and Asphalt (Clean) No Charge As determined by Creekside staff review No Charge 2001 Must be free of dirt, clay, rebar and other contaminants Concrete and Asphalt (Dirty) $10.00 /ton As determined by Creekside staff review $5.00 /ton 100.0% 2001 Reinforced Concrete Structures $35.00 /ton Includes reinforced concrete pipe (RCP), manholes, N/A new in 2018 catch basins, etc. Equipment Rates: Horizontal Wood Grinder Includes operator, wheel loader to feed grinder and fuel. Governmental Rate $367.50 /hr Machine repairs as a result of damage from contamination N/A new in 2018 Rate for all other Customers $525.00 /hr in customer's feedstock will be billable to customer N/A new in 2018 Wheel Loader Operator and fuel included Governmental Rate $85.00 /hr N/A new in 2018 Rate for all other Customers $110.00 /hr N/A new in 2018 Trommel Screener Includes equipment to feed screener. Governmental Rate $95.00 /hr Operator and fuel not included. N/A new in 2018 Rate for all other Customers $135.00 /hr Mandatory training at delivery/pick-up. N/A new in 2018 65' Radial Stacking Conveyor $18.00 /hr Operator and fuel not included N/A new in 2018 Portable Light Tower Rental $50.00 /event Cost is per unit; two units available to rent N/A new in 2018 Mobilization Charges $100.00 /hr Roundtrip for delivery and pickup of equipment to and from N/A new in 2018 customer's job site I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 5 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Change Event Center Great Room: Monday - Thursday $350.00 Seating up to 525 dinner or 1,100 theatre $350.00 0.0% 2017 Friday, Saturday, Holidays $700.00 $700.00 0.0% 2017 Sunday $475.00 $400.00 18.8% 2014 Linen Service Fee $95.00 $95.00 0.0% 2013 Wedding / Quinceanara $2,500.00 All-inclusive fee N/A - new in 2018 Half Great Room: Monday - Thursday $190.00 Seating up to 250 dinner or 550 theatre $185.00 2.7% 2017 Friday, Saturday, Holidays $450.00 $375.00 20.0% 2017 Sunday $300.00 $275.00 9.1% 2014 Linen Service Fee $50.00 $50.00 0.0% 2013 Wedding / Quinceanara $1,600.00 All-inclusive fee N/A - new in 2018 Quarter Great Room: Monday - Thursday $100.00 Seating up to 100 dinner or 125 theatre $100.00 0.0% 2017 Friday, Saturday, Holidays $225.00 $225.00 0.0% 2014 Sunday $175.00 $175.00 0.0% 2017 Linen Service Fee $25.00 $25.00 0.0% 2013 Meeting Room: Ambassador $25.00 Seating for 40 - two hour minimum $25.00 0.0% 2017 Westlund $25.00 $25.00 0.0% 2017 McCormick $25.00 $25.00 0.0% 2017 Program Room: Cash Wise $125.00 Seating for 75 - two hour minimum $125.00 0.0% 2013 MidCountry $25.00 Seating for 15 - two hour minimum $20.00 25.0% 2001 Steans $25.00 Seating for 15 - two hour minimum $20.00 25.0% 2001 Hoefer $25.00 Seating for 15 - two hour minimum $20.00 25.0% 2001 LCD Projector 3500 Lumen $325.00 $300.00 8.3% 2001 LCD Projector 1100 Lumen $125.00 $100.00 25.0% 2001 Overhead Projector $30.00 $27.00 11.1% 2001 Slide Projector $30.00 $27.00 11.1% 2001 Front Truss Screen 9X12 $90.00 $83.00 8.4% 2001 Rear Truss Screen 9X13 $125.00 $117.00 6.8% 2001 Podium $12.00 $10.00 20.0% 2001 Podium with Microphone $40.00 $35.00 14.3% 2001 Wireless Microphone $40.00 $35.00 14.3% 2001 TV & VCR Lap top $35.00 $30.00 16.7% 2001 VCR/DVD/CD Player $25.00 $20.00 25.0% 2001 Internet Connection $0.00 No Charge $20.00 -100.0% 2001 Piano $30.00 $25.00 20.0% 2001 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 6 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 7 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last I Chan e Security $57 /hr/officer For events with alcohol, we require at least one Hutchinson police officer on duty until the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer may be required for the final 4 hours of the event. The fee for each officer is $51/hr. Please refer to "Rental Policy". $51 /hr/officer 11.8% 2012 Refundable Damage Deposit $300 /event $300 /event 0.0% 2014 White Board/Stand 3X4 $14.00 /day $11.00 /day 27.3% 2001 White Board/Stand 4X6 $17.00 /day $14.00 /day 21.4% 2001 Coffee $15.00 /30 cups $20.00 /50 cups Hutchinson Event Center catered events Non HEC catered events $15.00 /30 cups $20.00 /50 cups 0.0% 0.0% 2014 2014 Tripod Screen 6' $15.00 /day $10.00 /day 50.0% 2001 Tripod Screen 8' $20.00 /day $15.00 /day 33.3% 2001 Food Fee-Large Group $80.00 /day $80.00 /day 0.0% 2017 Food Fee-Small Group $50.00 /day $50.00 /day 0.0% 2014 China/Flatware $1.00 /place setting Food vendor may add additional fees $1.00 /place setting 0.0%1 2013 Draper Easels $8.00 /day $5.00 /day 60.0%1 2001 Speaker Phone $25.00 /day 1 $20.00 /day 1 25.0%1 2001 Evergreen Senior Dining Dining Room & Kitchenette $100.00 $100.00 0.0% 2009 Carpeted Room $60.00 $60.00 0.0% 2009 After Hours Open or Lock-up $50.00 $50.00 0.0% 2007 Damage Deposit $100.00 Separate check to be returned when keys are returned and if rooms are cleaned up and no damage has occurred $100.00 0.0% 2007 Finance Returned check from the bank (NSF or Closed Account) $30.00 Covers bank charge Set by State Statute $30.00 0.0% 2010 Returned electronic payment (ACH) from the bank $30.00 Covers bank charge Set by State Statute $30.00 0.0% 2010 Returned on-line bank payments (Utility Billing) $30.00 Covers bank charge $35.00 -14.3% 2014 Lodging Tax - City of Hutchinson 3.00% per City ordinance 116.01 Set by City Ordinance 3.00% 0.0% 1989 Lodging Tax - penalty for late payment 10.00% per City ordinance 116.22 Set by City Ordinance 10.00% 0.0% 1989 Local Option Sales Tax: Local Sales Tax Rate Local Excise Tax Local Excise Tax - Late Fee Applied to debt service on water and sewer facilities. 0.50% On retail sales made within, or delivered within, the city limits of Hutchinson. The tax applies to sales that are taxable under the Minnesota sales and use tax laws. $20.00 Per new or used vehicle sold by a dealer located within Hutchinson, in lieu of the Local Sales Tax Rate. 10.00% Dealers are required to report excise tax by the 15th day of the following month. The late fee shall be imposed if not paid by the 20th day of the following month. 0.50% $20.00 10.00% 0.0% 0.0% 0.0% 2012 2012 2017 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 7 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 8 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Change The Fire Chief noted that these fees are still in-line with what other departments are charging as well as what FEMA will compensate for. They will be looking at some county-wide standards that will stay in line with FEMA Fire Department reimbursements. The Chief noted that any changes or alterations will more than likely be reflected for the 2019 calendar year. It's also worth noting that the HFD does not charge for emergency service response (unless it is a very unique situation) and the current fee schedule represents potential FEMA reimbursements for large catastrophes. Fire Engine $200.00 /hr each hour on scene $200.00 /hr 0.0% 2014 Grass Truck/Unit $100.00 /hr each hour on scene $100.00 /hr 0.0% 2010 HERT Trailer (Haz-Mat) $50.00 /hr Plus material and/or equipment used $50.00 /hr 0.0% 2010 Incident Commander (IC) $50.00 /hr each hour on scene $50.00 /hr 0.0% 2014 Certified Firefighter $30.00 /hr each hour on scene $30.00 /hr 0.0% 2014 Platform Truck $350.00 /hr each hour on scene $350.00 /hr 0.0%1 2014 Rescue $200.00 /hr First hour on scene $200.00 /hr 0.0% 2014 $100.00 /hr Each hour after the first hour on scene $100.00 /hr 0.0% 2014 Water Tanker Truck $150.00 /hr each hour on scene $150.00 /hr 0.0% 2010 Repeat False Alarm Calculated Amount Calculation based on the apparatus and labor charges per Calculated Amount 2017 each hour on scene Fire Safety Inspection $50.00 Daycare/Foster Care units, Basic Commercial and $50.00 0.0% 2017 Residential include one free re-inspection Fire Incident Reports (paper or electronic copies) $15.00 no pictures included in report $15.00 0.0% 2017 $40.00 pictures included in report $40.00 0.0% 2017 Fireworks: Fees are the Maximum amount allowed by State Statute Fireworks Only Business & Tent Sales $350.00 License fee is non-refundable, cannot be prorated, $350.00 0.0% 2010 (Jan 1 - Dec 31) and cannot be waived (Jan 1 - Dec 31) Other retailers $100.00 License fee is non-refundable, cannot be prorated, $100.00 0.0% 2010 (Jan 1 - Dec 31) land cannot be waived (Jan 1 - Dec 31) HRA Pre Energy Audit $250 Post Energy Audit $150 $400.00 $400.00 0.0% 2016 Subordination Request Processing Fee $100.00 $100.00 0.0% 2003 Duplicate Document Fee $50.00 $50.00 0.0% 2007 CRPI Rehab Loan Processing: Loan Administrative Fee $2,600.00 $2,600.00 0.0% 2015 Loan Document Preparation $350.00 Owner match to CRPI $350.00 0.0% 2015 GMHF & CRV Gap Loan Admin Fee $500.00 $500.00 0.0%12017 SCDP Rental Rehab Project Loan Admin Fee 13.00% % of SCDP Loan 13.00% 0.0% 2015 HRA Entry Cost Loan Admin Fee $400.00 $400.00 0.0% 2014 Revolving New Const. Gap Loan Admin Fee $700.00 $700.00 0.0% 2016 Credit Report Fee $15.00 $15.00 0.0% 2000 Lead Risk Assessment Single Family housing (1-4 units) $475.00 single request $475.00 0.0% 2016 $450.00 per unit, 2 or more requests at a time $450.00 0.0% 2008 $550.00 MHFA Rehab Loan Program (additional samples required) $550.00 0.0% 2016 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 8 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 9 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chap!Le_ Lead Clearance Testing $250.00 for one unit $75.00 for additional units up to 4 units $250.00 $75.00 0.0% 0.0% 2016 2016 MHFA Rehab Loan Program Admin Fee 14.00% % of loan amount (changed from specific dollar amount) 14.00% 0.0% 2008 City Deferred Grants Administration Fee (TIF) 10.00% % of loan amount 10.00% 0.0% 2016 FUF/CFUF & HHILP Title Search Fee $50.00 $50.00 0.0% 2017 FUF/CFUF & HHILP Loan Document Preparation Fee $50.00 $50.00 0.0% 2008 FUF/CFUF & HHILP Loan Origination Fee 1.00% % of loan amount 1.00% 0.0% 2008 HRA HILP Loan Application Fee $350.00 $350.00 0.0%1 2016 Housing Quality Standards (HQS) Inspection Fee $600.00 $600.00 0.0%1 2017 Legal Marc noted that these are sufficient to cover the cost to provide these services Attorney's Fees for Litigation $100.00 /hr Charged per 1/4 hour $100.00 /hr 0.0% 2008 Paralegal's Fees for Litigation $50.00 /hr Charged per 1/4 hour $50.00 /hr 0.0% 2008 Contract Review Fee $100.00 /hr Charged per 1/4 hour $100.00 /hr 0.0% 2008 Attorney's Fees for Rental Registration Prosecution $100.00 /hr Charged per 1/4 hour $100.00 /hr 0.0% 2008 Paralegal's Fees for Rental Registration Prosecution $50.00 /hr Charged per 1/4 hour $50.00 /hr 0.0% 2008 Dangerous Dog Designation Hearing Up to $1,000.00 Up to $1,000.00 1 0.0%1 2008 Licenses Carnival $525.00 Refundable deposit $525.00 0.0% 2009 Dance Permit (short term) $55.00 Code states the Council sets this fee at the time application is considered - based on security needs $55.00 0.0% 2009 Massage Services $175.00 January 1 - December 31 Code states an investigation fee should be charged $175.00 0.0% 2009 Motorized Golf Cart $10.00 January 1 - December 31 Fee set in ordinance $10.00 0.0% 2009 ATV $45.00 3 year license $45.00 0.0% 2016 Short-Term Gambling $30.00 Short Term $30.00 0.0% 2009 Garbage & Refuse Haulers: Commercial Residential Recycling Recycling $125.00 $125.00 $55.00 $30.00 /day January 1 - December 31 January 1 - December 31 January 1 - December 31 Per Day $125.00 $125.00 $55.00 $30.00 /day 0.0% 0.0% 0.0% 0.0% 2009 2009 2009 2009 Peddler/Solicitor/Transient Merchant $125.00 Per License County fee set by statute $150 $125.00 0.0% 2009 Pawn Shops and Precious Metal Dealers $125.00 January 1 - December 31 Code states an investigation fee should be charged $125.00 0.0% 2009 Second Hand Goods Dealers $125.00 January 1 - December 31 $125.00 0.0% 2009 Shows/Exhibitions $100.00 Short Term $100.00 0.0% 2010 Tattoo License $175.00 January 1 - December 31 State charges multiple fees $175.00 0.0% 2009 Taxi Cab License (per cab) $5.00 /cab January 1 - December 31 $5.00 /cab 0.0% 2009 Tobacco License $175.00 January 1 - December 31 $175.00 0.0% 2009 Rental Housing Registration $10.00 /unit $10.00 /unit 0.0% 2009 Food Cart 1$125.00 1 1$125.00 1 0.0%1 2013 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 9 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 10 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Liquor Licenses: Club Liquor License Under 200 Members 201 - 500 Members 501 - 1000 Members 1001 - 2000 Members 2001 - 4000 Members 4001 - 6000 Members Over 6000 Members $300.00 $500.00 $650.00 $800.00 $1,000.00 $2,000.00 $3,000.00 Club fees are currently at maximum amount per State Statute January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 January 1 - December 31 $300.00 $500.00 $650.00 $800.00 $1,000.00 $2,000.00 $3,000.00 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2009 2009 2009 2009 2009 2009 2009 Consumption & Display $250.00 January 1 - December 31 Set by statute; max of $300 $25.00 /event Temporary $250.00 $25.00 /event 0.0% 0.0% 2012 2012 Wine License $425.00 January 1 - December 31 Set by statute; max of $1,000 $425.00 0.0% 2009 On -Sale Intoxicating Malt Liquor & Wine License $600.00 January 1 - December 31 $600.00 0.0% 2009 On -Sale Intoxicating Liquor License $2,000.00 January 1 - December 31 (prorate; refundable) $2,000.00 0.0% 2015 On -Sale Sunday Intoxicating Liquor License $125.00 $100.00 January 1 - December 31 Set by statute; max of $200 Temporary License (One Day) $125.00 $100.00 0.0% 0.0% 2009 2009 On -Sale 3.2 Malt Liquor License $425.00 $75.00 January 1 - December 31 (nonrefundable) Short Term $425.00 $75.00 0.0% 0.0% 2009 2013 Off -Sale 3.2 Malt Liquor License $300.00 January 1 - December 31 (nonrefundable) $300.00 0.0% 2009 Temporary Liquor License $125.00 minimum $125.00 minimum 0.0% 2013 Intoxicating Liquor Investigations $375.00 Nonrefundable $375.00 0.0% 2009 3.2 Malt Liquor Investigations $125.00 Nonrefundable $125.00 0.0% 2009 Caterer's Permit $100.00 $300.00 Per Event State fee is $300 set by statute Annual $100.00 $300.00 0.0% 0.0% 2010 2010 Brewer (off -sale) Annual 0.0% 2014 Brew pub off -sale I jAnnual I 1 0.0%1 2014 Taproom (on -sale) jAnnual 1 0.0%1 2014 Mapping and Printing Staff feels these costs are appropriate (very rarely used) Comprehensive Plan Book DC Color Copy with Foldouts $25.00 $15.00 $75.00 Website copy available free of charge Four books $25.00 $15.00 $75.00 0.0% 0.0% 0.0% 2009 2009 2009 Subdivision Ordinance $20.00 $20.00 0.0% 2009 Zoning Manual $20.00 $20.00 0.0% 2009 Zoning/Shoreland/Subdivision Manual $40.00 $40.00 0.0% 2009 Joint Planning Area Zoning Manual $20.00 $20.00 0.0% 2009 Subdivision Agreement $1.00 /page $1.00 /page 0.0% 2009 8 1/2" X 11" - Black & White print $0.25 /page $0.25 /page 0.0% 2009 8 1/2" X 11" - Color print $1.50 /page $1.50 /page 0.0% 2009 Legal or Tabloid Size - Black & White print $1.00 /page $1.00 /page 0.0% 2009 Legal or Tabloid Size - Color print $3.00 /page $3.00 /page 0.0% 2009 18" X 24" - Black & White print $1.50 /page $1.50 /page 0.0% 2009 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 10 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 11 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Chap!Le_ 18" X 24" - Color print $4.50 /page $4.50 /page 0.0% 2009 24" X 36" - Black & White print $3.00 /page $3.00 /page 0.0% 2009 24" X 36" - Color print $9.00 /page Small city zoning map $9.00 /page 0.0% 2009 36" X 36" - Black & White print $4.50 /page $4.50 /page 0.0% 2009 36" X 36" - Color print $14.00 /page $14.00 /page 0.0% 2009 36" X 48" - Black & White print $6.00 /page $6.00 /page 0.0% 2009 36" X 48" - Color print $18.00 /page $18.00 /page 0.0% 2009 Roll Paper Printing $1.50 /sq.ft. $1.50 /sq.ft. 0.0% 2009 Specialty Map preparation $27.50 /hr Map printing at charges noted above; one hour minimum, $27.50 /hr 0.0% 2009 1/4 hour increments thereafter; must be approved by the City IT Director 8 1/2" X 11" $5.00 Color orthophoto prints $5.00 0.0% 2009 Legal or Tabloid $9.00 Color orthophoto prints $9.00 0.0% 2009 18" X 24" $20.00 Color orthophoto prints $20.00 0.0% 2009 24" X 36" $30.00 Color orthophoto prints $30.00 0.0% 2009 36" X 36" $40.00 Color orthophoto prints $40.00 0.0% 2009 36" X 48" $50.00 Color orthophoto prints $50.00 0.0% 2009 Digital Data Orthophoto $550 /sq.mile Minimum charge of $550.00 $550 /sq.mile 0.0% 2009 Digital Data Contours $550 /sq.mile Minimum charge of $550.00 $550 /sq.mile 0.0% 2009 Digital Data Planimetrics $250 /sq.mile Minimum charge of $250.00 $250 /sq.mile 0.0% 2009 Purchase a combination of all three data sets for $1,350 /sq.mile not to exceed a maximum charge of $18,100 Special mapping requests = Data Price + $50 /hr All data is provided in Arcview Shape File format on a CD An additional $50 charge will be applied to digital data converted to a .dxf format for CAD systems The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial-type printing of private, Parks, Recreation & Community Education Aquatic Center: Daily Admission All Swimmers $7.00 $6.00 16.7% 2017 24 months and younger FREE FREE 2017 Spectators $4.00 $4.00 0.0% 2017 After 5pm $5.00 $5.00 0.0% 2017 Morning Fitness $4.00 morning fitness, lap swim, river walking $4.00 0.0% 2017 Season Pass Individual $90.00 includes morning fitness, lap swim, river walking $90.00 0.0% 2017 Each additional family member $35.00 example: $195 for a family of four ($90+$35+$35+$35) $20.00 75.0% 2017 Senior (age 60 years+) $75.00 includes morning fitness, lap swim, river walking $75.00 0.0% 2017 Each additional senior family $20.00 example: $95 for a family of two seniors ($75+$20) $20.00 0.0% 2017 Discount Tickets 12 admissions $60.00 $60.00 0.0% 2017 Rentals Party Tent Rentals $20.00 for 2 hours $20.00 0.0% 2017 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 11 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Chan e Youth Sports/Activities: Adaptive Recreation $5.00 /session per session $5.00 /session 0.0% 2017 T-Ball / Baseball (K - Grade 2) $40.00 14 sessions $40.00 0.0% 2013 Girls Softball (Grades 1 -4) $40.00 14 sessions $40.00 0.0% 2013 Baseball (Grades 2 - 5) Fee to Association 14 sessions - Association determines the fee Fee to Association Basketball: Preschool Fee to Association 7 sessions - Association determines the fee Fee to Association K - Grade 2 Fee to Association 7 sessions - Association determines the fee Fee to Association Grades 3 - 4 Fee to Association 14 sessions - Association determines the fee Fee to Association Grades 5 - 6 Fee to Association 24 sessions - Association determines the fee Fee to Association Football: Flag $30.00 7 sessions $30.00 0.0% 2013 Tackle $50.00 14 sessions $50.00 0.0% 2013 Soccer: Indoor $25.00 6 sessions $25.00 0.0% 2013 Outdoor: Grades K-3 $35.00 6 sessions $35.00 0.0% 2011 Outdoor: Grades 4-6 $40.00 12 sessions $40.00 0.0% 2013 Figure Skating: Tots-Delta $84.00 14 sessions $57.00 47.4% 2013 Sunday Practice $88.00 14 sessions $67.00 31.3% 2013 Open Skating Pass: Students/Seniors $50.00 $45.00 11.1% 2011 Adults $60.00 $55.00 9.1% 2011 Families $80.00 $75.00 6.7% 2011 Open Skating: Sunday $3.00 /day per youth per day $2.00 /day 50.0% 2001 Non -School Days $4.00 /day per adult per day $3.00 /day 33.3% 2001 School Days $3.00 /day per adult per day $2.00 /day 50.0% 2001 School Days $4.00 /day per family per day $3.00 /day 33.3% 2001 Family Hour $4.00 /day per adults $3.00 /day 33.3% 2001 Family Hour $6.00 /day per family $5.00 /day 20.0% 2001 Swimming Lessons $45.00 110lessons $45.00 1 0.0% 2017 Adult Sports: Men's Basketball $12.00 per game per team $12.00 0.0% 2013 Slowpitch Softball (Umpired Leagues) $12.00 per game per team $12.00 0.0% 2013 Volleyball: Co-Rec $12.00 per match per team $12.00 0.0% 2013 Men's $12.00 per match per team $12.00 0.0% 2013 Sand $50.00 per team 10 matches $50.00 0.0% 2013 Women's $12.00 per match per team $12.00 0.0% 2013 Open Basketball $3.00 per person $2.00 50.0% 2001 Open Hockey $5.00 /day per person per day $5.00 /day 0.0% 2001 Other Fees: West River Park Camping: Electric Hook-Up $25.00 $25.00 0.0% 2017 Water, Sewer, Electric $30.00 $30.00 0.0% 2017 Field Rental $15.00 1 1/2 hours $15.00 0.0% 2014 VMF Field: Day Game $45.00 $45.00 0.0% 2017 Night Game $90.00 $90.00 0.0% 2017 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 12 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Shelter reservation $20.00 $40.00 per day or or $20.00 $40.00 0.0% 0.0% 2007 2014 Depot building rental - 25 Adams St SE $15.00 /hr 4 hour minimum $10.00 50.0% 2016 Church rental - 105 2nd Ave SE $50.00 /hr 2 hour minimum $50.00 0.0% 2016 Bleachers $20.00 per 3 rows $20.00 0.0% 2007 Picnic Tables $15.00 With three-day rental, will move tables; four table minimum $15.00 0.0% 2016 Garden Plot $35.00 10'x 20' $35.00 0.0% 2009 Open Gym Daily $3.00 per person $3.00 0.0% 2014 Open Gym Pass $45.00 per person $45.00 0.0% 2014 Indoor Playground: Child Family $3.00 $4.00 per child per family $2.00 $3.00 50.0% 33.3% 2009 2009 Family Playground Pass $50.00 $45.00 11.1% 2014 Rec Center and Civic Arena (dry floor): First Full Day Half Day Additional Day Youth $600.00 $350.00 $300.00 $40.00 /hr per day 1/2 day each additional day per hour $600.00 $350.00 $300.00 $40.00 /hr 0.0% 0.0% 0.0% 0.0% 2001 2010 2001 2013 Rec Center: Basketball Rental Volleyball Rental Swimming Pool Lobby $20.00 $17.50 $300.00 $15.00 per court per hour per court per hour per hour per hour $20.00 $17.50 $60.00 $15.00 0.0% 0.0% 400.0% 0.0% 2013 2009 2009 2009 Civic Arena: Ice Time Summer Ice $170.00 /hr $170.00 /hr per hour per hour $160.00 /hr $160.00 /hr 6.3% 6.3% 2017 2017 Roberts Park Tournament Fee $45.00 per field per day $45.00 0.0% 2013 Transfers $4.00 per person per class $4.00 0.0% 2010 Cancellations $4.00 deducted from refund $4.00 0.0% 2010 ***Team Fees Are Non -Refundable*** I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 13 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Change Plan Review Staff noted these fees are tied to value. As values increase, so do the fees. Plan Review is 65% of the building permit fee Plan Review Fee for similar plans is 25% of Building Permit Fee (per MN Rule 1300.0160) All other non-specified valuations to be determined by Building Official. State Surcharge Fee: Staff noted these fees are tied to value. As values increase, so do the fees. Permits with Fixed Fees $5.00 Surcharge for mobile home, demolition, moving, excavation, $5.00 0.0% 2011 $1.00 after 6/30/2015 residential reroof, residential reside, residential window or door replacement, and utility sheds over 200 sq.ft. Valuation up to $1,000,000 Mil (.0005) X Mil (.0005) X Valuations up to $1,000,000 Mil (.0005) X 2011 Valuations Valuations $1,000,000 to $2,000,000 Valuation - Valuation - $1,000,000 X .0004 + $500.00 Valuation - 2011 $1,000,000 X.0004 $1,000,000 X.0004 +$500.00 +$500.00 $2,000,000 to $3,000,000 Valuation - Valuation - $2,000,000 X .0003 + $900.00 Valuation - 2011 $2,000,000 X.0003 $2,000,000 X.0003 +$900.00 +$900.00 $3,000,000 to $4,000,000 Valuation - Valuation - $3,000,000 X .0002 + $1,200.00 Valuation - 2011 $3,000,000 X.0002 $3,000,000 X.0002 +$1,200.00 +$1,200.00 $4,000,000 to $5,000,000 Valuation - Valuation - $4,000,000 X .0001 + $1,400.00 Valuation - 2011 $4,000,000 X.0001 $4,000,000 X.0001 +$1,400.00 +$1,400.00 $5,000,000 and over Valuation - Valuation - $5,000,000 X .00005 + $1,500.00 Valuation - 2011 $5,000,000 X .00005 $5,000,000 X .00005 +$1,500.00 +$1,500.00 Planning and Land Use Variances $350.00 Includes recording fees $350.00 0.0% 2017 Conditional Use Permits $350.00 Includes recording fees $350.00 0.0% 2017 Rezoning $425.00 Includes recording fees $425.00 0.0% 2017 Vacation of street, alley, or easement $375.00 Includes recording fees $375.00 0.0% 2011 Lot Splits (Single and Two Family) $225.00 Includes recording fees $225.00 0.0% 2017 Lot Splits (Multiple Family, Commercial, Industrial) $300.00 Includes recording fees $300.00 0.0% 2017 Comprehensive Plan Amendment $350.00 $350.00 0.0% 2017 Planned Unit Development $600.00 Includes recording fees $600.00 0.0% 2017 Platting: Preliminary Plat $450.00 Plus recording and legal fees $450.00 0.0% 2017 + $10 per lot + $10 per lot Final Plat $250.00 Plus recording and legal fees $250.00 0.0% 2017 + $10 per lot + $10 per lot Site Plan $400.00 $400.00 0.0% 2017 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 14 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 15 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Annexation $450.00 + $5 per acre Includes annexation fee to be paid to State $450.00 + $5 per acre 0.0% 2011 Sign Permit $1.00 /sq.ft. Per square foot with a minimum fee of $60.00 $60.00 minimum $1.00 /sq.ft. $60.00 minimum 0.0% 2011 Sandwich Board Sign Permit $60.00 Per year $60.00 0.0% 2011 Portable/Temporary Sign Permit $60.00 Per permit, three permits per calendar year $60.00 0.0% 2011 Fence Permit $50.00 $50.00 0.0% 2011 After the Fact Double permit fee Double permit fee Special Meeting Double permit fee Includes $30 payment to Planning Commissioners in attendance Double permit fee Zoning Letters $30.00 Per property address $30.00 0.0% 2011 Flood Zoning Letters $30.00 Per property address $30.00 0.0% 2011 Trees $300.00 Per tree $300.00 0.0% 2012 Residential Curb Cut, Driveway Apron, and Hard Surfacing Driveway Permit $50.00 $50.00 0.0% 2011 Commercial Parking Lot $150.00 $300.00 Overlay Reconstruction $150.00 $300.00 0.0% 0.0% 2016 2016 NOTE: Application fees include public hearing publication, preparation of maps, public notice mailings, agenda preparation, meetings, site visits, filing fees for the County, administrative expenses, etc. Police Department Chief Hatten noted that he is comfortable that these fees cover their expenses Animal License Tag (Dog/Cat) $10.00 $10.00 0.0% 2007 Dangerous Dog Designation Registration $50.00 $50.00 0.0% 2009 Animal Impound $50.00 $50.00 0.0% 2007 Animal Maintenance/Kennel Fee: Initial kennel fee - first day Dogs - kennel fee after first day Cats - kennel fee after first day Vaccination fee Testing fee $35.00 $16.00 /day $11.00 /day $5.00 $25.00 applies to both cats and dogs per day following the initial kennel fee per day following the initial kennel fee applies to both cats and dogs applies to cats only $35.00 $16.00 /day $11.00 /day $5.00 $25.00 0.0% 0.0% 0.0% 0.0% 0.0% 2015 2015 2015 2015 2015 Vehicle Impound Storage $10.00 /day Per day $10.00 /day 0.0% 2007 Court Ordered Breath Tests $25.00 /week Per week $25.00 /week 0.0% 2007 Finger Printing $20.00 $20.00 0.0% 2007 Police Report Copies: Walk In Mail or Fax $0.25 /page $5.00 Per page $0.25 /page $5.00 0.0% 0.0% 2007 2007 Police Service of Papers $45.00 $45.00 0.0% 2015 Photographs $2.00 /page Per page $2.00 /page 0.0% 2007 Audio/Video Magnetic Media $30.00 /item Per item $30.00 /item 0.0% 2007 Bicycle Licenses $5.00 $5.00 0.0%12007 Automated Pawn Services $1.50 $1.50 0.0% 2007 Citizen Weapon Storage $1.00 /day New state law allows citizens to bring personal weapons into the Police Department for safekeeping. $1.00 /day 0.0% 2015 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 15 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 16 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e The following are court assessed fees for violation of specific ordinances. ATV Traffic Control Regulations $125.00 73.15 $125.00 0.0% 2012 City Parking Lots & Rams $25.00 72.08 $25.00 0.0% 2012 Dog at Large $50.00 Ordinance No. 93.18 $50.00 0.0% 2012 Dog Without License $25.00 93.18 $25.00 0.0% 2012 Drive through private property to avoid traffic control device $85.00 71.08 $85.00 0.0% 2012 Emergency Parking Prohibition $100.00 72.05 $100.00 0.0%1 2012 Equipment Requirements/Muffler $50.00 73.03 $50.00 0.0% 2012 Excessive Vehicle Noise Prohibited $85.00 71.11 $85.00 0.0% 2012 Fail to Remove Animal Waste $30.00 93.01 $30.00 0.0% 2012 Fire Lanes; Rush Hour Traffic $50.00 72.13 $50.00 0.0% 2012 Loading Zone $25.00 72.09 $25.00 0.0% 2012 Motor-home/Trailer/Rec vehicle park restriction $25.00 72.07 $25.00 0.0% 2012 Motorized Scooters $85.00 73.17 $85.00 0.0% 2012 No Burning Permit in Possession $100.00 92.62 $100.00 0.0% 2012 No Parking $25.00 Ordinance No. 72.04 (b) 3 $25.00 0.0% 2012 No Parking-Bike Lane $25.00 70.05 $25.00 0.0% 2012 No Parking-Snow Emergency $50.00 72.15 $50.00 0.0%1 2012 Nuisance Parking $25.00 Ordinance No. 92.19 $25.00 0.0% 2012 Parallel Parking $25.00 72.02 $25.00 0.0% 2012 Parking for Advertising or Sale Prohibited $50.00 72.11 $50.00 0.0% 2012 Parking/Standing/Stopping Prohibited $25.00 72.01 $25.00 0.0% 2012 Physically Handicapped Parking $200.00 72.12 $200.00 0.0% 2012 Possession of uncased loaded firearm $125.00 130.05 $125.00 0.0%1 2012 Residential zoning district violation $40.00 154.056 $40.00 0.0% 2012 Traffic Congestion Street/Restriction/Exemption $25.00 71.06 $25.00 0.0% 2012 Truck Parking Restricted $25.00 72.06 $25.00 0.0% 2012 Use of Bike/Skateboards/Rollerskates/Like $25.00 73.31 $25.00 0.0% 2012 U-Turns Restriction $25.00 71.04 $25.00 0.0% 2012 Vehicle repair on street/public parking lot restriction $85.00 72.1 $85.00 0.0%1 2012 Violate Angle Parking Ordinance $25.00 72.03 $25.00 0.0% 2012 Violate motorized golf cart ordinance $50.00 73.16 $50.00 0.0% 2012 Violation of Time Limit Parking $25.00 72.04 $25.00 0.0% 2012 Water Shortages/Rest Use/Hours $100.00 Ordinance No. 52.06 $100.00 0.0% 2012 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 16 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Last Chane Change Public Works Staff feels these fees are currently appropriate Engineering: • Design Review 3.00% Review of site and grading plans and/or plans and 3.00% 0.0% 2002 specifications prepared by developer, or preliminary engineering of reconstruction plans. Final Design 6.00% Preparation of project plans and specifications in-house. 6.00% 0.0% 2002 Construction Review and Staking 6.00% Includes on-site and off-site construction services. Private 6.00% 0.0% 2002 developers must provide survey control and may complete this work with a consultant approved by the City and pay these costs directly. • Preliminary Development 1.00% Plan review, City approval process, and preparation of 1.00% 0.0% 2002 developer, subdivision and/or development agreements. Contact Administration 2.00% Assessment roll preparation, MN Statute 429 review, and 2.00% 0.0% 2002 contract administration and review. • Comprehensive Planning 2.00% Comprehensive/infrastructure/system planning and 2.00% 0.0% 2014 improvement project studies/reports. Topographic Mapping 1.00% GIS system and topographic mapping administration. 1.00% 0.0% 2014 • Housing needs fund 1.00% Funding for HRA program supporting housing needs within 1.00% 0.0% 2002 the community. The HRA Board may waive this fee on projects meeting HRA Housing goals. Not applied to reconstruction or trunk utility improvements. Standard City Rate: Redevelopment/Newly Annexed 21.00% Redevelopment and newly annexed (does not include 21.00% 0.0% 2014 "Housing Needs Fund") New Development 22.00% New development (includes "Housing Needs Fund"). The 22.00% 0.0% 2014 City retains the right to approve which projects will be completed utilizing municipal financing based on guidelines approved by the City Council. Developer Designed & Financed Rate 7.00% Minimum rate, including all items noted with asterisk ('). 7.00% 0.0% 2014 Private development projects utilizing more City services will be charged based on rates noted above. Hutchinson HRA may waive the 1% Housing Needs Fund fee based on low-income housing being included in the project. Engineering: Plans & Specs (paper) $80.00 Per set fee $80.00 0.0% 2002 Engineering: Plans & Specs (download set) $20.00 Per set fee $20.00 0.0%1 2002 The City retains the right to engage a consultant to complete a portion of the Engineering and Project Administration. The developer shall have the preliminary and final plat approved prior to work commencing on final design. Financial assurance or bonding may be required for improvement being completed by private developers. The developer shall meet all design standards and financial surety requirements of the City. I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 17 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Typical Residential Improvement Assessment Rates: Staff feels these fees are currently appropriate Total street reconstruction $80.00 Per adjusted front foot $80.00 0.0% 2010 Partial street reconstruction $65.00 Per adjusted front foot $65.00 0.0% 2013 Street rehabilitation $52.50 Per adjusted front foot $52.50 0.0% 2013 Mill/overlay of street $30.00 Per adjusted front foot $30.00 0.0% 2010 Water service lateral $3,000.00 or based on actual construction costs $3,000.00 0.0% 2010 Sewer service lateral $3,000.00 or based on actual construction costs $3,000.00 0.0% 2010 SAC (Sewer Availability Charge) $2,300.00 Residential per MCES criteria & Commercial/Industrial per $2,300.00 0.0% 2011 MCES with initial unit + 50% of additional units WAC (Water Availability Charge) $1,750.00 Residential per MCES criteria & Commercial/Industrial per $1,750.00 0.0% 2011 MCES with initial unit + 50% of additional units Assessment Search $30.00 $30.00 1 0.0%1 2011 Water Rates: Staff noted the need to do a rate study. Many of the fees are tied to the base rate and staff would not recommend any changes until a rate study is conducted Base charge $7.35 Per water meter $7.35 0.0% 2011 Usage (Residential, Retail, Commercial, Industrial) To 150,000 gallons per month 151,000 to 3,000,000 gallons per month Over 3,000,000 gallons per month $4.34 $3.18 $2.36 $4.34 $3.18 $2.36 0.0% 0.0% 0.0% 2011 2011 2011 Water Service Repair $0.50 Per water meter per month $0.50 0.0% 2011 Bulk water $45.00 Deposit for key rental $45.00 0.0% 2011 Key rental fee (Month or partial month) $45.00 Month or partial month $45.00 0.0% 2011 Lost key $585.00 $585.00 0.0% 2011 Set up fee $25.00 Set up fee for putting a metered valve onto a hydrant for bulk water loading / use $25.00 0.0% 2016 Per load $20.00 South Park loaded by City staff $20.00 0.0% 2011 Per load $20.00 2 load/day, hydrant fills $20.00 0.0% 2011 Load Charge $8.00 per 1,000 gallon (rounded to nearest 1,000 ga.) $20 minimum $8.00 0.0% 2015 Disconnect/Reconnecting Accounts Scheduled - Snowbirds or Foreclosures Delinquent Accounts Reconnect after hours/weekends/holiday $30.00 $40.00 $100.00 $30 for disconnect; $30 for reconnect $40 for disconnect; $40 for reconnect The $40 disconnect fee applies to all accounts that do not pay by noon on the disconnect due date unless a payment arrangement is granted by the City prior to the noon. 1 $30.00 $40.00 1$100.00 0.0% 0.0% 1 0.0%1 2011 2011 2011 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 18 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Water Meter Fees: 3/4" X 5/8" $280.00 Connections and flanges included $265.00 5.7% 2016 1" $360.00 ' meter pricing includes water meter transmitter $360.00 0.0% 2016 1.5" Turbo $1,120.00 $1,075.00 4.2% 2016 1.5" Compound $1,510.00 $1,510.00 0.0% 2016 2" Compound $1,740.00 Water department staff will approve/disapprove or require application of turbo or compound meters. $1,730.00 0.6% 2016 2" Turbo $1,300.00 $1,250.00 4.0% 2016 3" Compound $2,160.00 $2,150.00 0.5% 2011 3" Turbo $1,595.00 $1,540.00 3.6% 2016 4" Compound $3,600.00 $3,550.00 1.4% 2016 4" Turbo $2,910.00 Water department staff will approve/disapprove or require application of turbo or compound meters. $2,775.00 4.9% 2016 6" Compound $6,000.00 $6,000.00 0.0% 2016 6" Turbo $4,890.00 $4,890.00 0.0% 2016 Water meter testing fee $50.00 Plus all direct costs for testing by others $50.00 0.0% 2012 Water meter transmitter $125.00 As needed, determined by the Water Dept. $125.00 0.0% 2015 Telecommunications Application Fee: Telecommunication permit application $775.00 $775.00 1 0.0%1 2012 Lease rates Negotiated Negotiated Sewer Rates: (will be reevaluated upon receipt of NPDES permit renewal) Staff noted the need to do a rate study. Many of the fees are tied to the base rate and staff would not recommend any changes until a rate study is conducted Base charge (CATEGORY A) $6.41 Per connection $6.41 0.0% 2011 Usage (CATEGORY A) $6.42 Based upon January/February 30 day avg water usage $6.42 0.0% 2011 Base charge (CATEGORY B) $6.41 Per connection $6.41 0.0% 2011 Usage (CATEGORY B) $5.75 Based upon January/February 30 day avg water usage $5.75 0.0% 2011 Load charges: Biochemical Oxygen Demand (BOD) $0.43 Greater than 140 mg/I $0.43 0.0% 2010 Total Kjedahl Nitrogen (TKN) $1.16 Greater than 50 mg/I $1.16 0.0% 2010 Suspended Solids $0.40 Greater than 310 mg/I $0.40 0.0% 2010 Phosphorous (P) $5.82 lGreater than 6 mg/I $5.82 0.0% 2010 Industrial Pretreatment Program Fees: (will be reevaluated upon receipt ofNPDES permit renewal) These fees are tied to our State Permit. New Permit is expected in 2018. Staff will reevaluate fees after new State Permit is issued. New permit application fee Sewer users < 25,000 gals/day & Haulers Sewer users > 25,000 gals/day $100.00 $400.00 Permit application fee Permit application fee $100.00 $400.00 0.0% 0.0% 2006 2006 Annual Permit Fee Haulers Sewer Users < 25,000 gals/day Sewer Users 25,000 to 100,000 gals/day Sewer Users > 100,000 gals/day Annual site inspection fee $100.00 $700.00 $1,400.00 $2,100.00 $100.00 per year per year per year per year $100.00 $700.00 $1,400.00 $2,100.00 $100.00 0.0% 0.0% 0.0% 0.0% 0.0% 2006 2006 2006 2006 2006 Sampling and Lab costs at Cost at Cost 2006 State and Legal Costs at Cost at Cost 2006 Limits Exceedance Fees $150.00 per pollutant per sampling period $150.00 0.0% 2006 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 19 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e Hauling Waste Fees These fees are tied to our State Permit. New Permit is expected in 2018. Staff will reevaluate fees after new State Permit is issued. Portable Toilets Waste Truck tipping fee $6.00 per 100 gallons $6.00 0.0% 2006 Municipal WWTP Sludge Truck tipping fee $50.00 per truck load $50.00 0.0% 2006 Sludge volume fee $325.00 per dry ton $325.00 0.0% 2006 Garbage Rates: City continues to make money and staff does not feel a fee increase is warranted at this time Weekly service 30-gallon container $20.12 per month charge $20.12 0.0% 2008 60-gallon container $29.02 per month charge $29.02 0.0% 2008 90-gallon container $39.92 per month charge $39.92 0.0% 2008 Bi-weekly service 30-gallon container $14.16 per month charge (60 & 90 gallon containers not available) $14.16 0.0% 2008 Weekly valet service 30-gallon container $28.46 per month charge $28.46 0.0% 2008 60-gallon container $37.36 per month charge $37.36 0.0% 2008 90-gallon container $48.26 per month charge $48.26 0.0% 2008 Senior Citizens/Low Income Rate Bi-weekly standard service $14.16 30-gallon container; per month charge $14.16 0.0% 2008 Bi-weekly valet service (low income) $19.79 30-gallon container, per month charge $19.79 0.0% 2008 Senior citizen reduced rate (low income) $2.50 per month charge $2.50 0.0% 2008 Senior citizen reduced valet $10.84 per month charge $10.84 0.0% 2008 Senior citizen reduced bi-weekly valet $6.67 per month charge $6.67 0.0% 2008 Cart delivery fee $10.00 $10.00 0.0% 2007 Stickers for extra garbage bag service $2.00 stickers available at City Center Administration window $2.00 0.0% 2007 Compost Carts First 95 gallon cart $0.00 free service $0.00 0.0% 2007 Second 95 gallon cart (optional) $100.00 annual billing - not to be prorated if cancelled within year $100.00 0.0% 2016 Storm Water Utility: Golf Course, Park, Open Space $5.58 $5.42 3.0% 2017 Single & Two-Family Residential $4.30 $4.17 3.1% 2017 Public/Private School & Institutional $21.66 $21.03 3.0% 2017 Multi-Family Residential & Church $30.80 $29.90 3.0% 2017 Commercial & Industrial $55.09 $53.49 3.0% 2017 Lots 1 to 2 acres $7.46 $7.24 3.0%1 2017 Lots 2 to 3 acres $13.01 $12.63 3.0% 2017 Lots 3 to 4 acres $18.55 $18.01 3.0% 2017 Lots 4 to 5 acres $24.11 $23.41 3.0% 2017 Lots over 5 acres See Resolution No. 11637 Drainage/Erosion Control permit $35.00 Drainage connection $35.00 0.0% 2012 $35.00 < 5,000 ft 2 disturbed $35.00 0.0% 2012 $100.00 5,000 ft2 - 1 acre disturbed $100.00 0.0% 2012 $200.00 1 to 5 acres disturbed $200.00 0.0% 2012 $300.00 More than 5 acres disturbed $300.00 0.0% 2012 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 20 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chap!Le_ Cemetery: Flush marker grave space $790.00 $790.00 0.0% 2017 Upright memorial grave space $1,030.00 $1,030.00 0.0% 2017 Second right of interment $430.00 $430.00 0.0% 2017 Baby section grave space $140.00 $140.00 0.0% 2017 Flush marker cremation grave space $430.00 $430.00 0.0% 2017 Upright memorial cremation grave space $1,030.00 $1,030.00 0.0% 2017 Cremation grave space $430.00 $430.00 0.0% 2017 Columbarium Niches Upper 3 rows Lower rows Columbarium Shelter -all units $1,730.00 $1,350.00 $1,950.00 $1,730.00 $1,350.00 $1,950.00 0.0% 0.0% 0.0% 2017 2017 2017 Replacement Bronze Plaque $380.00 $380.00 0.0%1 2017 Weekday interment $790.00 $790.00 0.0% 2017 Weekend/Holiday interment $1,030.00 $1,030.00 0.0% 2017 Winter weekday interment $925.00 $925.00 0.0% 2017 Winter weekend/holiday interment $1,140.00 $1,140.00 0.0% 2017 Weekday Baby interment $300.00 $300.00 0.0% 2017 Weekend/Holiday Baby interment $540.00 $540.00 0.0%1 2017 Winter weekday Baby interment $600.00 $600.00 0.0% 2017 Winter weekend/holiday Baby interment $650.00 $650.00 0.0% 2017 Weekday cremation in-ground inurnment $415.00 $415.00 0.0% 2017 Weekend/Holiday cremation in-ground inurnment $655.00 $655.00 0.0% 2017 Winter weekday cremation in-ground inurnment $535.00 $535.00 0.0% 2017 Winter weekend/holiday cremation in-ground inurnment $770.00 $770.00 0.0%1 2017 Vaulted cremains (additional charge) $240.00 $240.00 0.0% 2017 Inurnment - Columbariz Weekday Weekend/Holiday Winter weekday Winter weekend/holiday $375.00 $600.00 $490.00 $700.00 $360.00 $570.00 $465.00 $670.00 4.2% 5.3% 5.4% 4.5% 2015 2015 2015 2015 Late charges (funerals arrive after 4pm) $215.00 $215.00 0.0% 2017 Disinterment $1,650.00 $1,650.00 0.0% 2017 Holding vault fee $135.00 $135.00 0.0% 2017 Stone setting permit $80.00 $80.00 0.0% 2012 Cemetery deed transfer $15.00 Rate set by Statute $15.00 0.0% 2008 Chapel rental $275.00 Per 1/2 day $275.00 0.0% 2017 Memorial Bench Program Single bronze plaque Double bronze plaque Engraved name/date per space $550.00 $760.00 $275.00 $550.00 $760.00 $275.00 0.0% 0.0% 0.0% 2017 2017 2017 Commemorative Bench Program No memorial on bench; placed by Cemetery Recording fee $2,500.00 $80.00 $2,500.00 $80.00 0.0% 0.0% 2017 2012 Affidavit of Ownership $80.00 Claim of ownership by decent of title $80.00 0.0% 2012 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 21 of 22 I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 22 of 22 City of Hutchinson 2018 Fee Schedule Fee Type 2018 Fees Notes 2017 Fees % Chane Last Chan e H.A.T.S. Facility: The H.A.T.S. Facility is a joint powers agreement between the State of Minnesota, McLeod County and City of Hutchinson. The facility houses public works functions of the three entities. Fees listed in this section are charged only to governmental users and not to the public or commercial businesses. Fuel Charges $0.12 IFuel system maintenance, fuel treatment, equip wash bay $0.12 1 0.0%1 2009 Airport: City-owned hangars: Hangars #1/9-1/18 Hangars #2/1-2/8 Hangars #3/2-3/4; 3/6-3/8 Hangars #3/1 & 3/5 Hangars #4/1-4/8 $40.00 $85.00 $120.00 $210.00 $110.00 Per month. Per month. Adjusted to $0.96/SF annual cost Per month. Adjusted to $0.96/SF annual cost Per month. Adjusted to $0.96/SF annual cost Per month. Adjusted to $0.96/SF annual cost $40.00 $85.00 $120.00 $210.00 $110.00 0.0% 0.0% 0.0% 0.0% 0.0% 2014 2015 2014 2014 2015 City-owned storage spaces - Hangar #4 $40.00 Per month. Adjusted to $0.96/SF annual cost $40.00 0.0% 2014 Privately-owned hangar spaces: General Aviation Commercial $0.0393 $0.1304 per sq. ft. every other year (next adjustment in 2020) per sq. ft. every other year (next adjustment in 2020) $0.0380 $0.1260 3.4% 3.5% 2016 2016 Operations & Maintenance: Labor rate $50.00 /hr Add $20/hr for premium/overtime pay $50.00 /hr 0.0% 2012 Administrative fee $50.00 $50.00 0.0% 2010 Mailbox reimbursement $275.00 Reimbursement to property owners for damaged mailbox not repaired by City staff. $250.00 10.0% 2016 Asphalt patching material $270.00 /ton Per ton (up to 3 ton) $270.00 /ton 0.0% 2016 Other materials Quoted Quoted Equipment rental rates See most recent FEMA reimbursement rates + 20% + Operator cost + Fuel surcharge I:\Finance\FEE SCHEDULES\2018 Fee Schedule\2018 Fee Schedule - FINAL.xlsx Page 22 of 22 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution No. 14810 - 2018 City Compensation Plan/Classification Table Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is Resolution No. 14810 the proposed 2018 Compensation Plan for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2018, will replace the current 2017 Compensation Plan. Changes to the 2018 plan include the following: 1) Modification of the Merit Guide Chart including pay level ranges and some of the performance rating titles. 2) Additions to the Position Classification Table, specifically, the positions of PT Adaptive Recreation Coordinator (Gr. 110), PT Custodian Recreation Center (Gr. 110), PRCE Maintenance Technician (Gr. 120), PT Park Maintenance Operator (Gr. 120), PT Recreation Specialist/Concessions Coordinator (Gr.120), Inspector (Gr. 150) 3) Grade and/or title changes to the following public works positions as part of the 2017 reorganization and reclassification process: Title Changes - Water/Wastewater Technician (Gr. 120), Public Works Maintenance Operator (Gr. 130), Wastewater Maintenance Operator (Gr. 130); Senior Water Plant Operator (Gr. 140), Senior Wastewater Plant Operator (Gr. 140), Senior Public Works Maintenance Operator (Gr. 140) 4) Reclassification/title change for the position of Police Administrative Specialist (Gr. 130) 5) Elimination of the positions of Water/Wastewater Office/Laboratory Specialist (Gr. 120) and Operations & Maintenance Supervisor (Gr. 170) The proposed 2018 pay grid included in the plan reflects a 2% market adjustment to the 2017 pay grid, and the adjustment has been reviewed and recommended for adoption by the Wage Committee and department director. Please note that this market increase adjusts the pay grid but does not result in comprehensive across the board market increases for all regular employees. Increases are only proposed for those employees whose pay would fall below the minimum of the grid as of January 1, 2018. BOARD ACTION REQUESTED: Consideration and approval of Resolution No. 14810 City of Hutchinson 2018 Compensation Plan, Position Classification Table and Pay Grid Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14684 CITY OF HUTCHINSON 2017 2018 COMPENSATION PLAN RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2017 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Keystone Job Leveling System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 120% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following - 1 . ollowing: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market) 3. Salary Maximum: The highest amount paid to an employee in a specific job grade or class. No employee will be paid a base rate above the maximum of the salary range. (120% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item I. [4]) D. Position Classification Assignment The position assignment table shall assign all of the various positions to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council with the annual budget process, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 160 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment 1. When an employee is promoted or the position to which they are appointed is reclassified upward, the employee's pay rate will be adjusted as follows: a. If the promotion or reclassification results in a one grade adjustment upward, the employee shall be compensated within the higher salary range at a rate that is equal to the compa ratio of the employee's pay rate in their current range. b. If the promotion or reclassification results in more than a one grade adjustment upward, the employee's pay rate will be adjusted by using one of the following methods: To at least the minimum of the higher salary range for classified staff positions; or If the employee's current pay rate is at or above the minimum of the promotional or reclassified position, the pay rate may be increased to a level within the salary range or budgeted pay rate amount that is equitable, based on the employee's related experience, qualifications and the pay rates of the other employees in the same position; or, the appropriate pay rate based on market conditions and competition. Generally, this pay rate increase ranges from 5% to 10%; or, iii. To a level within the higher salary range that is equal to the compa ratio of the employee's pay rate in the current range if the increase does not exceed 10%. 2. When an employee is demoted or the position to which they are appointed is reclassified downward, the employee's salary will be adjusted as follows: a. If the employee's current pay rate is within the salary range of the resulting position, the pay rate will remain unchanged. b. If the employee's current pay rate is above the maximum of the salary range, the current pay rate may be maintained, but frozen until the pay rate falls within the salary range as a result of adjustments to the pay grid, or may be lowered to the maximum pay rate of the lower pay grade. When making salary adjustment decisions, the following may be considered: • market condition trends, such as inflation and the current salary rates for the external market • employee performance to reward increased productivity and performance improvements • available resources, salary maximums, and other restrictions to ensure that the increase is allowable and that funds exist to cover it The City Administrator will normally discuss the proposed pay adjustment with the director/department head and the Human Resources Director. The City Administrator must approve any pay rate adjustment due to promotion, reclassification or demotion and may vary from this policy and approve a different pay rate adjustment, per his/her discretion. Definitions Promotion - A promotion is the appointment of a current, active regular employee to a position in a higher salary range than the one to which the position is presently assigned. Most promotions will occur as a result of a job posting or a departmental reorganization. A promotion is also advancement to a position that requires performing accountabilities of increased complexity or responsibility. Demotion - A demotion is the appointment of a current, active regular employee to a position in a lower salary range than the one to which the position is presently assigned. Most demotions will occur as a result of a departmental reorganization or disciplinary action. A demotion is also an appointment to a position that requires performing accountabilities of decreased complexity or responsibility. Reclassification — A reclassification is the placement of a current position in a higher or lower salary grade because the position evaluation criteria have changed and now meet the requirements of a higher or lower pay grade. H. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. I. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding Performer- Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds job Requirements Expectations - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Mems job Requirnmnntc Solid Performer- Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide - 8 RB 4. Q04 Q04 404 a°4- a04 704 R- Q04- 404 a°4 6°4 704 -9 g8�94=9Q04- Q 04- 204 404 a °4- 6°4 95 Q-9.9 Q00v 904 204 204 404 a °4- .0 1 GO Q — 19^T99°49°4 9°4 204 204 40 195 n 1099 Q04 Q04 goy 104 204 304 I I n n 115 n 004 11 5 n 120 n 90v � � �� 9 04 90v � 904 90v � 9 04 90v� 204 104 �Tv�� 204 704 Merit Guide Chart Pay Level Within Grade Compa Ratio 80-88 88.1-96 96.1-104 104.1-112 112.1-116 116.1-120 Performance Rating Minimum Lower Middle Midpoint (Competitive Market) Upper Middle Maximum Maximum Outstanding Performer (4.51- 5) 7% 6% 5% 4% 3% 2% Exceeds Expectations (3.51- 4.5) 6% 5% 4% 3% 2% 1% Solid Performer (2.51- 3.5) 5% 4% 3% 2% 1% 0% Needs Improvement (1.51- 2.5) 2% 0% 0% 0% 0% 0% Unsatisfactory (0 - 1.5) 0% 0% 0% 0% 0% 0% NOTE: 1) % increase may not result in a pay rate higher than the maximum noted on the pay grid *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2017 2018, the effective date is Sunday, March 12, 2017 11, 2018. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. J. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment to the existing pay grid, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered: 1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Employment cost data 3. Social Security and PERA calculation of cost of living increase 4. Unemployment rate 5. Employee turnover rate 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2017 2018. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1St K. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. L. Review of the Plan As often as necessary to assure continued correct classification, the Position Evaluation and Compensation Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every five years. M. Filing of the Plan Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Position Classification Table and Pay Grid, to be reviewed from time to time, as appropriate. CITY OF HUTCHINSON 2018 Position Classification Table Grade Position Grade Position 110 PTAdaptive Recreation Coordinator 150 Inspector 110 PT Compost Scale Operator 150 Engineering Specialist 110 PT Maintenance -City Center 150 Equipment Mechanic 110 PT Custodian - Event Center/Recreation Center 150 Maintenance Lead Operator 110 PT Liquor Sales Clerk 150 Parks Maintenance Specialist 110 PTOffice Specialist- Event Center 150 Sales & Marketing Specialist 110 PT PRCE Receptionist 160 Arborist 120 Administrative Secretary- Public Works 160 Executive Assistant/Paralegal 120 General Maintenance Worker- Event Center 160 Police Officer- FT/PT 120 Permit Technician 120 PT Licensing Clerk 170 Event Center Coordinator 120 PT Park Maintnenace Operator 170 Recreation Services Coordinator 120 PT Recreation Facility Maintenance Technician 170 Senior Engineering Specialist 120 PT Recreation Specialist/Concessions Coordinator 170 Server/Network Technician 120 PRCE Maintenance Technician 120 Utility Billing Specialist 180 Building Official 120 Water/Wastewater Technician 180 Facilities Manager 180 Motor Vehicle Deputy Registrar 130 Administrative Secretary- Engineering 180 Parks Supervisor 130 Compost Laborer 180 Police Sergeant 130 Emergency Dispatcher- FT/PT 180 Project/Environmental/Regulatory Manager 130 Hospital Security Guard - FT/PT 180 Senior Accountant 130 Police Administrative Sepcialist 180 Wastewater Supervisor 130 Police Supplemental Services Specialist 180 Water Supervisor 130 PT Human Resources/Administrative Technician 130 Public Works Maintenance Operator 190 Police Lieutenant 130 Wastewater Maintenance Operator 190 Recreation Facilities Operations Manager 130 Water Plant Operator 200 Compost Manager 140 Compost Equipment Operator 200 Economic Development Director 140 Compost Operations Specialist 200 Fire Chief 140 Information Technology Specialist 200 Liquor Sales Manager 140 Lab Technician/Wastewater Operator 200 Public Works Manager 140 Parks Maintenance Equipment Operator 140 Payroll/Benefits Specialist 220 Finance Director 140 Plant Equipment Mechanic II 220 Human Resources Director 140 Police Investigations Specialist 220 Information Technology Director 140 Senior Accounting Specialist 220 Parks/Recreation/Community Ed (PRCE) Director 140 Senior Liquor Sales Clerk 220 Planning Director 140 Senior Public Works Maintenance Operator 140 Senior Water Plant Operator 230 City Attorney 140 Senior Wastewater Operator 230 Police Chief/Emergency Management Director 230 Public Works Director/City Engineer 150 Building Inspector 150 Compost Coordinator 260 City Administrator Attachment A Adopted by the City Council this day of 2017. (This replaces Resolution No. 1468 4) ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B 2018 Hutchinson Pay Grid Grade MIN MID/ MARKET MAX 80•% 100.0 120•% 260 $48.19 $60.24 $72.29 250 $45.41 $56.76 $68.11 240 $43.06 $53.82 $64.58 230 $41.13 $51.41 $61.69 220 $37.49 $46.86 $56.23 210 $35.56 $44.45 $53.34 200 $33.84 $42.30 $50.76 190 $30.63 $38.29 $45.95 180 $28.27 $35.34 $42.41 170 $25.87 $32.34 $38.81 160 $24.63 $30.79 $36.95 150 $22.70 $28.38 $34.06 140 $21.42 $26.78 $32.14 130 $19.92 $24.90 $29.88 120 $18.21 $22.76 $27.31 110 $15.85 $19.81 $23.77 PT Cust 100 $14.14 $17.67 $21.20 PT LIQ 95 1 $11.06 1 $13.82 1 $16.58 PT Comp 90 1 $10.41 1 $13.01 1 $15.61 Adopted by the City Council this day of 2017. (This replaces Resolution No. 1468 4) ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution No. 14835 City of Hutchinson 2018 Seasonal Compensation Plan Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year, and in various types of positions as noted on the attached position table. These positions are a critical component in the City efforts to provide City services to our citizens. In 2015, the Council adopted a formal resolution establishing a Seasonal/Temporary Compensation Plan. At that time, it was noted that, going forward, staff will present an annual Seasonal Pay Grid and Position Table to the Council for consideration near the beginning of each calendar year. Under Minnesota law, the commissioner of the Department of Labor and Industry is required to determine and announce the inflation-adjusted minimum -wage rate each year by Aug. 31. This year, the change in the price deflator is an increase of 1.56 percent. Minnesota's minimum -wage rates will be adjusted for inflation beginning Jan. 1, 2018, to $9.65 an hour for large employers like the City of Hutchinson. Attached is the proposed City of Hutchinson 2018 Seasonal / Temporary Compensation Plan. It should be noted that only the pay grade ST/1 rates are being changed to reflect the minimum wage increase. All other pay grade rates remain consistent with the 2017 plan rates. In future years, it is anticipated that the entire grid will be proposed to be increased to maintain the distinction between grade rates and to remain competetive. As the temporary and seasonal employee needs change frequently, it is also requested that the Council continue to allow additions to and deletions from the position classification table throughout the year without requiring official Council action. BOARD ACTION REQUESTED: Consideration and Approval of Resolution No. 14835 the 2018 City Seasonal / Temporary Compensation Plan. Fiscal Impact: Funding Source: Department Budgets FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14835 CITY OF HUTCHINSON 2018 SEASONAL / TEMPORARY COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2018 WHEREAS, the City Council has considered the existing classification of seasonal and temporary positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions from the Position Classification Table may be made by management as necessary and without Council action. B. Filing of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Seasonal /Temporary Position Classification Assignment Table and the Seasonal Pay Grid. 2018 City of Hutchinson S/T Positions by Grade S/T 1 Concessions Worker Event Center Attendant Gymnastics Aide PRCE Office Staff Rec Center Attendant Rink/Warming House Attendant Scorekeeper Seasonal /Temporary Position Classification Table Tournament Worker Admissions/Pool Attendant Any other non -lifeguard employee under 18 (arena attendant, park maint., etc) S/T 2 Lifeguard Public Works Laborer Skating Instructor Temporary Liquor Sales Clerk* Water/Wastewater Laborer Youth Coach S/T 3 Arena Attendant Bike/Park Patrol Event Center Maintenance Lifeguard - Shift Leader Park Maintenance Public Works Maintenance (facility related) Rec Center Attendant/Janitor Swimming Instructor S/T 4 Forestry Groundworker Streets/J ette r Ass i Stant S/T 5 Seasonal Maintenance Lead Lifeguard Scheduler S/T 6 Adaptive Recreation Assistant Snow Removal I (light equipment) Youth Head Coach S/T 7 Forestry Intern Parks Maintenance Specialist Wate r/Wastewate r I me rn S/T 8 Engineering Survey Crew Recreation Program Supervisor Seasonal Street Maintenance Specialist Head Lifeguard Concessions Manager Seasonal/Temporary Planning/Building Office Worker S/T 9 Arena Attendant/HVAC Mechanic S/T 10 S/T 11 Lifeguard Supervisor Snow Removal II - (heavy equipment) Swimming Supervisor Tournament Coordinator Seasonal Street Sweeper S/T 12 Aquatic Center Manager * Compensation for temporary liquor sales clerk is the minimum rate for the position of PT Liquor Sales Clerk on the City pay grid for regular positions. Attachment A 2018 CITY OF HUTCHINSON SEASONAL PAY GRID (Adjusts Pay Grade S/T1 to State Minimum) Adopted by the City Council this day of , 2017. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor Attachment B Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.65 9.90 10.16 n/a n/a S/T 2 9.75 10.00 10.25 n/a n/a S/T 3 10.00 10.25 10.50 10.75 11.00 S/T 4 10.25 10.50 10.75 11.00 11.25 S/T 5 10.50 10.80 11.10 11.40 11.70 S/T 6 10.75 11.31 11.88 12.44 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.10 17.15 18.20 S/T 11 15.00 16.13 17.25 18.38 19.50 S/T 12 20.001 21.50j 23.00 24.50 26.00 Adopted by the City Council this day of , 2017. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor Attachment B December 26, 2017 To the Honorable Mayor Gary Forcier and City Council Members of the city of Hutchinson RE: 2018 Budget Message Dear Mayor Forcier and Council Members: Office of the City Administrator 111 Hassan Street SF Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 The following material constitutes the proposed general fund, enterprise funds, debt service funds and the Capital Improvement Plan (CIP) for the city of Hutchinson for 2018. There have been a couple of minor changes to the general fund, enterprise funds and CIP, all resulting in a reduced tax levy, since the truth -in -taxation hearing that was held on December 5. The budget package before you for consideration represents extensive work done by the department directors and their staff, finance director Andy Reid, myself, and you, the Mayor and City Council. The budget development process began in April and continued throughout the summer into September when the preliminary budget and tax levy was adopted. The preliminary budget was balanced and included a property tax levy increase of 3.4%. The department directors worked on reducing that tax levy increase during the months of September through November, and the budget was subsequently revised and reprioritized by Andy Reid and myself in conjunction with the Directors. The 2018 final budget and tax levy numbers being presented to you today is balanced with a new proposed tax levy increase at 2.4%, and is the culmination of 8 months of work by the great staff of the city of Hutchinson that included four work sessions and a public hearing with the city council. Our budget is driven by several different factors. The primary factor is the type and level of services we want to provide to the community as a whole. It is within your role as the City Council and policymakers to determine what types, and to what extent, services will be provided to the citizens of Hutchinson regarding public safety; streets and highways; culture and recreation; general government; water, sewer and garbage services; as well as the airport, cemetery, library services, liquor store and Creekside. Another factor that goes into developing a local municipal budget has to do with how affected the City is by unfunded mandates made at the State and Federal levels of government. Some of those requirements may be good, some may be bad, and some may be questionable in value. Still, many times local governments have no choice but to meet these requirements and pay the associated costs. Unfunded mandates can range from personnel practices to water and wastewater treatment standards, with the costs of these mandates being covered by the taxpayers and/or ratepayers. When it comes to developing a budget, it is my belief that the annual budget, which includes a 5 - year capital plan, is one of the biggest, if not the biggest, policy decision a city council can make. The policy of a budget more or less drives the "work" of the city and is one of the forces behind achieving the City's Mission Statement and funding its six core areas of focus. My philosophy in helping to develop this budget and future budgets is to balance the needs of the City Council, department directors and staff with the costs associated with the desired service levels and needs of the public, all the time being aware of the desire to keep the tax levy low to encourage growth within the community. Ultimately, the needs versus the wants are decided by you, the elected officials. The development of the 2018 budget included the consideration of five long-term goals that will be an emphasis on budget planning in the years to come. Those goals are as follows: 1. What should current and future tax levies look like? 2. What levels of services should the City perform and provide now and in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? This coming year represents the fifth straight year that the City will see its Local Government Aid (LGA) increased. Our 2018 LGA payment is expected to be at $2,395,326, a $100,252 increase from our 2017 amount. This was a significant increase due to the Legislature passing a tax bill that included a permanent $15 million increase to LGA. While the increase was less then what we were hoping for, it did provide a significant benefit to Hutchinson allowing us to maintain a reasonable tax rate increase in 2018. Even with the increase in LGA for next year and the fact that this is the fifth straight year of an increase, our amount is still $37,251 less than the amount we received in 2006. In fact, LGA has been quite volatile over the past 17 or so years. Since 2000, including next year, we will have seen our LGA raised 10 different times with significant increases in 2002 ($728,479), 2006 ($452,309) and 2014 ($428,927). However, we have also seen our LGA lowered 4 times during that same period with significant decreases in 2003 ($374,467), 2008 ($509,456) and 2010 ($268,501). Our peak years for total LGA received were in 2002 ($2,305,717), 2006 ($2,432,577) and 2007 ($2,371,950). Our valley years were 2010 to 2013 when our LGA amount was set at $1,784,272. As we look to the future, it be important for the City to continue its efforts to encourage growth throughout all aspects of the City. Obviously it's important to see continued growth within the housing and commercial markets. However, the greatest impact to the City would be to see new industrial growth, something that is a significant focus of our EDA, and they were rewarded this past year when Uponor announced their plans of expanding in Hutchinson. More property taxpayers mean everyone pays less if the overall tax levy stays constant. More commercial and industrial growth will lower the tax burden on all other properties due to their higher tax classification. Therefore, budgets and levies that grow with inflation and/or new spending can remain stable on individual taxpayers due to more taxpayers sharing the burden. Unless the tax base grows faster than the rate of inflation plus new spending, the individual tax burden will grow if we increase the tax rate. 2 Fortunately, for the City, our tax base continues to grow and our tax levy increases continue to remain relatively low allowing us to keep our tax burden steady if not lower than previous years. From 2016 to 2017 we saw our overall market value increase by 3.8% from $899,314,200 to $933,259,500; the fifth straight year of an increase and one that was on top of a growth of 3.9% the previous year. With several new expansions in 2017, we are likely to see a sixth straight year of market values increasing next year. The largest area of growth was seen in our residential values, which experienced a 4.7% growth. Along with our market values increasing, we have also seen our total taxable tax capacity increase from $9,670,641 in 2016 to $9,870,466, an increase of 2.1%. One thing to be aware of when setting tax levies in Hutchinson is that the city's value (60.08%) and tax capacity (49.11%) is wrapped up mostly in our residential homesteaded property. While Hutchinson's residential homesteaded property values and tax capacity is lower than the state average, it is the fourth and fifth highest (out of 19) among outstate regional centers we compare ourselves too. As noted previously, the more commercial and industrial property a city has; the lower the tax burden will be on residential homes. Identifying opportunities to expand our commercial and industrial tax base will help to ease the tax burden not only to our residential properties but to all of our properties. And with that, here in detail are more specifics regarding the 2018 municipal budget. Tax Levy The tax levy for the general fund has been set at $4,913,466 up by $161,670 from 2017, an increase of 3.4 percent. This will be the third straight increase to the general fund tax levy and only the third increase since 2011. The debt service levy for 2018 has been set at $2,200,000; the same as in 2017 and is the second straight year of a 0% increase to the debt service levy, and the second time there has not been an increase in debt levy since 2013. Due to excellent planning by previous staffs and city councils, the debt service levy is not expected to increase again until 2023. The EDA and HRA tax levies are budgeted to increase by 3.8% and 3.0% respectively. Overall, the total tax levy impact to a Hutchinson resident has been set at $7,454,030, up by $172,815 from 2017, an increase of 2.4%. For comparison purposes, the 2017 total tax levy increased by 2.8% from 2016. There are two main reasons behind the need for a tax levy increase. Reason one is to cover costs associated with increases to wages and benefits. Some of this is normal growth related to general wage and benefit increases. 2018 will see our health care costs increased by over $113,000 with other wage and benefit increases costing us around $200,000. The second reason for the tax increase is to help cover costs associated with the need to hire new positions and make changes/increase hours with other staff. The need for some new positions have been driven by the economy (an additional building inspector), and others by State mandates (State requirements at the DMV). The new hires and changes/increases in staff hours will cost the City around $170,000. Labor costs are the biggest driver of our tax levy. The total tax increase for next year will represent at least the fifth straight year of a municipal tax increase, which includes our general fund and debt fund levies. Since 2011, our total property tax levy impact has increased on an average basis by 1.7%. Even with the tax levy increase, the proposed estimated average city tax rate for next year will be at 71.03%, down from 71.95% in 2017. A home valued at $150,000 will see an estimated city tax increase of $20 (2.3%) in 2018. It is more likely that a home owner will see a property tax increase due to their home value increasing, then as a result of the Council raising its tax levy. For comparison purposes, a 0% tax levy increase would have still resulted in a likely property tax increase of one dollar. General Fund Revenues and Expenditures The General Fund is the primary operation fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. The general fund consists of the departments and functions necessary to conduct the day to day operations of the City. The general fund is balanced in 2018 with revenues of $12,858,803 and expenditures of $12,858,803. The need for additional budget reserves is not needed at this time due to a healthy general fund balance. 2015 audit numbers showed that the City had a general fund balance of $6,660,670, approximately 54% of the general fund budget for 2017. The State Auditor has recommended to cities that their general fund balance should be in the range of 30% to 50%. With that in mind, please be aware of the fact that our general fund balance will decrease by roughly $500,000 in an effort to help cover costs associated with the construction of the new aquatic center/updated rec center locker rooms and concessions. That will likely lower our general fund balance to about 51% of budgeted expenditures if all other factors remain the same. Outside of the general fund tax levy increase and LGA increase, there were a couple of other notable additional changes to general fund revenues. The 2018 budget includes the first significant increase in the PILOT formula from Hutchinson Utilities to the City in over ten years. Next year's PILOT payment will be based on 3.25% of HUC's total operating revenue, an increase from 2.75%. This increase will result in an additional revenue stream totaling just over $210,000 (9.2% increase). We've also budgeted for an increase in permit fees to the tune of $44,000 (15%) to account for increased construction activity in town. Speaking of LGA, for 2018, 46% of our LGA is being allocated to the general fund, up from 43% in 2017, with the remaining amount being utilized within the Capital Fund. The general fund also includes a $120,000 transfer from our self-insurance fund to help cover the City's employee HSA contribution costs. This is the third straight year of such a transfer. Long- term speaking, this will have to be addressed somewhere along the line, in particular the sustainability of being able to do this. We have about another 2 years of transfer money available to cover these costs. Generally speaking, property taxes account for 38% of all general fund revenues in 2018, 22% comes from charges for service (DMV, recreation and community education fees, etc.), and 20% comes from transfers -in (HUC, Liquor, Creekside, Hospital, etc.). The general fund revenues of $12,858,803 are a budget increase of 4.5% from 2017. With regard to general fund expenditures, the biggest reason for the increase derives from increases in employee salary and benefits. Wages and benefits are expected to increase by over $480,000 in 2018. This is a combination of two things; one being normal growth due to performance evaluations and increased benefit costs; and the other factor being from the addition of new positions within the planning department and public works department and the shifting of hours within the parks department and DMV. Wages and benefits account for 67% of all general fund expenditures in 2018. In regards to our salary and benefit package, the City continues to offer an attractive wage and benefit package to assist in the recruitment and retention of capable and well-qualified employees. This will continue be an important issue for the City as we move forward into the baby -boom retirement years where we'll see more competition between all industries for well-qualified skilled workers. Public safety accounts for 34% of all budgeted expenditures in the general fund in 2018; 25% goes to general government; 23% goes to culture and recreation, and 16% goes to streets and fl highways. Those percentages are roughly the same as our 2017 budget. Overall, budgeted general fund expenditures increased by 4.5% from $12,300,128 in 2017 to $12,858,803 in 2018. Public Enterprise Funds Liquor Hutch, Creekside, water, sewer, storm water and refuse (garbage) funds all comprise the City's public enterprise funds. Enterprise funds are used to account for operations that are financed and operated in a manner similar to that of a private business enterprise. Public enterprise funds should be self-sufficient with user charges (revenues) supporting the expenditures. That is the case in Hutchinson as our public enterprise funds remain healthy with good fund balances. It is estimated that 2017 year-end numbers will show the liquor fund with an estimated cash balance of about $93,000; the water fund with an estimated cash balance of about $3.4 million; the sewer fund with an estimated cash balance of about $5.1 million; the storm sewer fund with an estimated cash balance of about $1.3 million; the refuse fund with an estimated cash balance of about $1.35 million; and the Creekside fund with an estimated cash balance of about $2 million. Five of the six enterprise funds will have cash balances well above their targeted amount, which is based on 25% of their operating costs plus one year of debt service payments, except for the liquor fund. The 2018 budget for four of the six enterprise funds projects sufficient revenue to cover the expenses outside of depreciation. The other two funds have planned deficits that will be touched on shortly. With that being said, revenues and expenses for next year are expected to remain relatively steady in the water, sewer and refuse funds with none of those funds experiencing a rate increase. Garbage rates were last increased in 2008 with water and sewer rates last being increased in 2011. Budgeted water revenues are set at $3,196,250 in 2018, up from $3,151,950 (1.4%) in 2017. Budgeted water expenses are set at $4,157,225 in 2018, up from $4,118,990 (0.9%) in 2017. Budgeted sewer revenues are set at $4,120,000 in 2018, up from $4,088,000 (0.8%) in 2017. Budgeted sewer expenses are set at $5,350,119 in 2018, up from $5,181,834 (3.2%) in 2017. Both the water and sewer funds are seeing increased costs due to a combination of wages and benefits, and increased capital needs. Budgeted refuse revenues are set at $1,222,550 in 2018, up from $1,212,800 (0.8%) in 2017. Budgeted refuse expenses are set at $1,272,491 in 2018, a significant decrease from $2,146,068 (41%) in 2017. The refuse fund is seeing a significant decrease in expenses because the City had planned to borrowing $750,000 from this fund to help pay for the additional costs associated with the aquatic center in 2017. That transfer never occurred and is reflected in this budget. Budgeted storm water revenues are set at $925,350 in 2018, up from $889,975 (4.0%) in 2017. Budgeted storm water expenses are set at $1,128,889 in 2018, up from $953,632 (18%) in 2017. The storm water fund has budgeted for a rate increase of about 3.0%. The largest increase in storm water expenses is associated with some additional capital expenditures in 2018. Liquor Hutch is projecting revenue to grow from $6,127,000 in 2017 to $6,249,000 in 2018 (2%). This revenue growth is the result of a projected sales growth of 1.3% based off of 2017 forecasted sales. Liquor Hutch is also projecting expenses to grow from $6,230,052 in 2017 to $6,359,750 in 2018. This growth in expenses of about 2% is due to an increase in wages and benefits and the cost of products. Creekside is projecting revenue to increase from $2,056,976 in 2017 to $2,112,875 in 2018, a 2.7% increase in revenue. Budgeted expenses are expected to decrease significantly from 2017. The 2018 budget shows expenses coming in at $2,297,045, a decrease from the 2017 budget of $2,622,967 (12%). One of the big factors behind the large decrease in expenses is due to the costs associated with the replacement of the wood grinder at Creekside last year, which was estimated to cost $500,000. 5 The 2018 budget for the City's enterprise funds are expected to see a positive cash flow within the compost, refuse, water, and sewer funds, with the liquor and storm water funds seeing a negative cash flow. The positive growth in the four enterprise funds should result in a growth of an already healthy fund balance for each fund. The two funds experiencing a negative cash flow are all planned for and already have healthy fund balances that can take on the loss. Liquor Hutch ($500,000) and Creekside ($110,000) continue to be a valuable asset to the community and will contribute $610,000 to the general fund in 2018. Overall, the enterprise funds are expected to transfer $785,000 to the general fund in 2018, the same as last year. These fund transfers continue to assist the City as a means to soften the tax burden to the residents of Hutchinson. The City would have to raise its property taxes or lower its expenses by over 11% to replace this revenue if these transfers did not exist. Enterprise fund revenues account for about 6.1% of our total general fund revenue. Debt Service Funds Debt service funds are maintained to account for the payment of principal and interest related to debt issued by the City. Fund balances of these funds are restricted to debt service requirements and are not available for current expenditure purposes until the debt is retired. Debt service payments for next year will cost the City $2,500,793, a 4.7% increase from 2017 ($2,387,491). Revenue collected for these payments will amount to $2,836,191 of which $2,200,000 will come from property taxes through our debt levy. Additional revenues for debt service payments come from special assessments, interest, and construction fund transfers. Debt service related to water, sewer, and storm water are not included within the debt service funds, but are accounted for within those respective enterprise funds. The total long-term debt of the City is currently at $17,735,000, down from $18,540,000 in 2017. 2018 will be the second full year under the City's new Debt Management Plan. The original plan was adopted in 2008 and called for an annual debt levy to be set at $2.2 million and that levy would be sustained for the years to follow. The City reached that sustained debt levy in 2016. In an effort to address rising costs and higher capital needs, the City council revised its debt plan in 2016 and targeted a $2.6 million debt levy to cover future capital needs. However, due to the structure of the City's existing debt, the city will not need to increase our debt levy again until 2023. Starting in 2023, the debt levy will be increased annually by approximately 1.75% until the $2.6 million debt levy target is reached in 2032. Capital Improvement Plan On an annual budgeting basis, the City develops a five-year Capital Improvement Plan (CIP) to assist in the financing of major capital needs of the city. The CIP is a budget document that realistically projects city needs, outlines means by which those needs can be met, and provides prioritization of those needs. The capital planning process provides the City with a framework to make decisions regarding current and future city needs considering the city's financial capability. The CIP commits the City to a long term capital plan that ensures that expenditures can be made to add or replace capital items when needed, without significant fluctuations in the property tax levy. Capital planning enables the City to maintain a stable property tax rate, prevents peaks and valleys in its debt retirement program, and establishes and thereafter improves its credit rating. The plan is based upon numerous long-range planning documents that are updated regularly by several different committees and staff members. D Next year's five-year CIP is valued at $44,074,845, a decrease from last year's $50,361,119 five- year plan. The 2018 budget portion of that plan is set at $10,491,830, a decrease of 12% from our 2017 -budgeted amount. The decrease is due to the aquatic center project being removed from the plan. The five-year plan accounts for various investments throughout many different levels of city government. 63% of the five-year plan will go to investments in the City's infrastructure system (new construction, reclaims, partial reconstruction); 7% will be spent on park and recreation activities; 19% will be spent on enterprise related activities (Creekside, Liquor Hutch, water, sewer, etc.); with the remaining dollars being spent on various public works, public safety and general government projects. In regards to the 2018 budget, 66% of the CIP will go to pay for infrastructure projects; 13% will be spent on enterprise related projects; and 9% will be spent on public works related projects (Airport Hanger). The largest projects slated for next year include the South Central Trunk Storm Sewer Project; an improvement to Century Avenue, which includes a trail; the replacement of the Second Avenue Bridge; a new airport hangar; and heavy equipment/fleet vehicle replacements to various departments. Funding for the five-year CIP will come from various sources. The largest revenue source over the next five years will come from borrowing to help pay for the capital needs to the tune of 28% of the CIP. State and Federal aid/grants (19%); Enterprise Funds (28%); Property taxes (16%); and special assessments (9%) make up the majority of the rest of the funding. Conclusion As with past years, developing budgets is an on-going process of balancing costs with the desired levels of services, needs and wants of the community, elected officials and department directors. Having to balance the wants of the community and sometimes their unwillingness to pay for those wants is always a challenging aspect of the city budgeting process. Budgets that require property tax increases are always difficult for me to recommend. Excessive taxes are an impediment to economic development and growth. Many residents will question the value of services they do not use. The difficult part as public policy makers is helping them to understand the overall value of those services to the community as a whole, and not as individuals. With that being said, I do not believe the proposed tax levy is excessive and history will show that the City has always been very conscientious when it comes to the tax burden it's willing to put on its residents. I believe the city staff does a great job of planning for the future keeping in mind the financial impact it may have on the City. Much of the reasoning behind the proposed increase for 2018 deals with changes that have come about due to the uptick of the local economy. We have had more demand of city services (recreation facilities, life safety, etc.) that we are attempting to try to address. We are in need of hiring an additional building inspector to account for the demand of what is going on with construction within the community. This is one example of our need to address a concern within the City. Because of examples like this throughout the organization, I believe it is appropriate to recommend a modest tax increase of roughly 2.4% for 2018. With that being said, I am recommending that you approve the resolutions setting the tax levies and budgets for 2018. As I noted back in October, the "State of the City" is healthy, we're growing, and we are positioning ourselves to benefit future generations that call Hutchinson home! The greatest relief to a City's tax burden is growth and more importantly, growth within the commercial and industrial tax bases. Signs continue to point to that growth occurring within the City. The City was able to attract a significant manufacturing company this past year in Uponor. They are looking to make a significant financial investment to our community and they will be employing upwards of 100 people here in the Hutchinson in the near future. The City's average monthly unemployment rate dropped again in 2017 for the seventh time in eight years to 3.9% (through 7 October), numbers we have not seen since the early 2000s. Vacancy rates for our market rate rental units continue to be at historic lows and our median sales price of our residential homes have raised from their lows of $101,400 in 2012 to $160,000 through November of 2017. Home resales continue to remain high and home foreclosures (lack thereof) continue to remain low. While home resales continue to remain high, we have seen a tighter housing market, which has resulted in new homes continuing to be constructed in town. Through November of this year, we have issued 27 building permits for new homes, representing the fourth straight year where we have issued 20 or more new home permits. 2016 was a year of growth with expectation, and 2017 has been a year of continued growth with preparation for future generations. 2017 brought us the completion of on a new, nearly $6.2 million aquatic center/renovated rec center that open in late May to record crowds. While not a city project, 2017 saw construction start on a new High School that will have a significant positive impact on the community for years to come. 2017 also brought us the opening of a 20,000 square foot Enterprise Center that will assist the City in fostering future Manufacturing Companies. Along with the Enterprise Center, the EDA continued its work with the school district, business community, and Ridgewater College to address the community's need for a more skilled workforce. The past year also brought us the opening of the first phase on a new 87 - unit apartment complex on Denver Avenue that will go a long way in addressing our low market - rate rental vacancy issue. Phase two is nearly complete and construction on phase three is set to begin in the spring of 2018. 2017 also brought us the opening of Pizza Ranch, Ashley Furniture, SouthPoint Financial, CenBank, Caribou Coffee/Einstein Bagel, a renovation to Hutchinson Health, and a large addition to Menards. 2018 looks to be just as exciting as 2017 and should continue the current trend of investments in the community. 2017 should bring us a new hotel at the intersection of Highway 15 & 7. We are also anticipating the opening of a new commercial enterprise in the last vacant space at the old Cub Foods Building. The old KFC lot will be completely redeveloped with new businesses opening in the fall of 2018. Hutchinson Health and Ridgewater College are also planning major renovations. 2018 should also bring the conclusion of construction on the new High School, Highfield Apartments, and construction should begin on several new townhouse located off of Century Avenue SW. It is also anticipated that Uponor will begin operations in the last quarter of 2018 within the community. On top of this, the City will continue to market the Industrial Park and the old medical clinic site for additional commercial and industrial growth, and we anticipate continued growth in new homes being built to offset the tight housing market. Finally, I would like to thank the department directors; more importantly finance director Andy Reid, and the Mayor and City Council for your assistance in this budget planning process. Your involvement in this process and commitment to this community is valuable to the citizens of Hutchinson. We are blessed as a community to have those who work for us knowing the hard work they put into their job every day. The City is well positioned to not only handle growth, but any challenges that may present themselves in the future. I hope the information provided to you is useful in helping you understand the 2018 Hutchinson Municipal Budget and I look forward to what the upcoming year has in store for all of us! Sincerely, Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approving the 2018 Enterprise Fund and General Fund Budgets Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff r� New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For council's review and approval, attached are the 2018 proposed budgets for the Enterprise funds and the General fund. - Resolution #14819 - Liquor Fund - Resolution #14820 - Water Fund -Resolution #14821 -Sewer Fund - Resolution #14822 - Storm Water Fund - Resolution #14823 - Refuse Fund - Resolution #14824 - Compost Fund - Resolution #14825 - General Fund Since the Truth in Taxation meeting, we have been able to eliminate approximately $38K of General fund expense due to employee open enrollment elections with the medical and dental insurance plans. The tax levy to balance the proposed general fund operations reflects a 3.4% increase. The open enrollment also resulted in minor changes to the Water, Sewer, Storm Water, Refuse and Compost funds. No other changes were made to the budgets. Attached you will find an analysis showing the impact the total City levy has on the median home value. Option #4 is what we are currently proposing. Keep in mind that this analysis is based on the 2017 median home value which increased 3.6% from the 2016 median home value. The tax capacity is assumed to increase by 3.7%. With those two variables increasing at basically the same rate (3.6%, 3.7%), the result is that the estimated City tax increase on the median home value should closely match the City's tax levy increase of 2.3% ($20 increase). Keep in mind that a specific property owner tax increase may differ based on the market value fluctuation for that property. BOARD ACTION REQUESTED: Approve each Budget as presented, in resolutions #14819-14825. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14819 ADOPTING 2018 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Liquor Sales $ 2,110,000 Beer Sales 3,003,000 Wine Sales 997,000 Miscellaneous Sales 135,000 Other Revenues 4,000 TOTAL REVENUES $ 6,249,000 EXPENSES Cost of Sales $ 4,691,290 Wages & Benefits 671,021 Supplies 27,750 Services & Charges 225,800 Miscellaneous Expenses 5,850 Depreciation Expense 85,000 Capital Outlay 25,000 Debt Service - Interfund Loan payments to Water & Sewer 128,045 Transfers -Out 500,000 TOTAL EXPENSES $ 6,359,756 NET REVENUE / (LOSS) $ (110,756) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matt Jaunich City Administrator REVENUES: Sales - Liquor Sales - Beer Sales - Wine Sales - Other Total Sales Other Revenues TOTAL REVENUES Gross Margin % Wages to Sales % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out Liquor Fund Summary Budget Approved Proposed Actual Budget Budget 2016 2017 2018 2018/2017 Change Amount % 2,034,646 2,066,000 2,110,000 44,000 2.1% 2,866,497 2,956,000 3,003,000 47,000 1.6% 965,433 991,000 997,000 6,000 0.6% 119,897 110,000 135,000 25,000 22.7% 5,986,472 6,123,000 6,245,000 122,000 2.0% 3,729 5,990,201 24.5% 9.4% 4,000 6,127,000 25.0% 10.8% 4,000 - 6,249,000 24.9% 10.7% 0.0% 122,000 2.0% 4,519,724 4,591,390 4,691,290 99,900 2.2% 564,188 662,377 671,021 8,644 1.3% 19,888 24,250 27,750 3,500 14.4% 213,348 218,550 225,800 7,250 3.3% 4,121 5,850 5,850 - 100.0% 81,228 80,000 85,000 5,000 6.3% - 20,000 25,000 5,000 25.0% 23,686 127,635 128,045 410 0.3% 475,000 500,000 500,000 - 100.0% TOTAL EXPENDITURES 5,901,182 6,230,052 6,359,756 129,704 2.1% NET REVENUE / (LOSS) 89,019 (103,052) (110,756) (7,704) Reconciliation to Cash Flow: Net Revenue (110,756) Add non-cash activity (Depreciation) 85,000 Net Change in Cash for Year (25,756) Estimated Cash Balance 92,000 66,244 CITY OF HUTCHINSON RESOLUTION NO. 14820 ADOPTING 2018 WATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Fund Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Water Revenues $2,396,750 Local Sales Tax Revenue 640,000 Charges for Services 55,000 Other Revenue 104,500 TOTAL REVENUES $3,196,250 EXPENSES Wages & Benefits $ 478,638 Supplies 132,300 Services & Charges 535,960 Miscellaneous Expenses 14,700 Depreciation 1,100,000 Debt Service 1,485,627 Capital Outlay 350,000 Transfers -Out 60,000 TOTAL EXPENSES $4,157,225 NET REVENUE / (LOSS) $ (960,975) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Water Fund Summary Budget TOTAL REVENUES 3,115,954 3,151,950 3,196,250 44,300 1.4% EXPENDITURES: Wages & Benefits 486,791 Approved Proposed 17,003 3.7% Supplies Actual Budget Budget 2018/2017 Change 4.5% 2016 2017 2018 Amount % REVENUES: Miscellaneous Expenses 13,228 12,200 14,700 2,500 Local Sales Tax 635,407 625,000 640,000 15,000 2.4% Water Sales 2,363,418 2,384,950 2,396,750 11,800 0.5% Charges for Services 62,008 50,000 55,000 5,000 10.0% Miscellaneous Revenue 54,621 92,000 104,500 12,500 13.6% Fund Balance - - - - 0.0% TOTAL REVENUES 3,115,954 3,151,950 3,196,250 44,300 1.4% EXPENDITURES: Wages & Benefits 486,791 461,635 478,638 17,003 3.7% Supplies 117,147 126,600 132,300 5,700 4.5% Services & Charges 367,224 522,250 535,960 13,710 2.6% Miscellaneous Expenses 13,228 12,200 14,700 2,500 20.5% Depreciation 1,227,284 1,205,000 1,100,000 (105,000) -8.7% Debt Service 363,482 1,481,305 1,485,627 4,322 0.3% Capital Outlay - 250,000 350,000 100,000 40.0% Transfers -Out 308,497 60,000 60,000 - 0.0% TOTAL EXPENDITURES 2,883,653 4,118,990 4,157,225 38,235 0.9% NET REVENUES 232,301 (967,040) (960,975) 6,065 Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year Estimated Cash Balance (960,975) 1,100,000 139,025 3,400,000 3,539,025 CITY OF HUTCHINSON RESOLUTION NO. 14821 ADOPTING 2018 SEWER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sewer Revenues $ 3,330,000 Local Option Sales Tax Revenue 640,000 Licenses & Permits 6,500 Charges for Services 3,500 Other Revenue 140,000 TOTAL REVENUES $ 4,120,000 EXPENSES Wages & Benefits $ 678,838 Supplies 219,700 Services & Charges 800,830 Miscellaneous Expenses 32,500 Depreciation 1,450,000 Debt Service 1,458,251 Capital Outlay 650,000 Transfers -Out 60,000 TOTAL EXPENSES $ 5,350,119 NET REVENUE / (LOSS) $(1,230,119) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Sewer Fund Summary Budget Approved Proposed Actual Budget Budget 2016 2017 2018 REVENUES: 2018/2017 Change Amount % Local Sales Tax 635,407 625,000 640,000 15,000 2.4% Sewer Sales 3,265,719 3,330,000 3,330,000 - 0.0% Intergovernmental Revenue - - - - 0.0% Licenses & Permits 5,200 6,500 6,500 - 0.0% Charges for Services 9,160 3,500 3,500 - 0.0% Miscellaneous Revenue 71,704 123,000 140,000 17,000 13.8% Fund Balance - - - - 0.0% TOTAL REVENUES 3,987,189 4,088,000 4,120,000 32,000 0.8% EXPENDITURES: Wages & Benefits 618,120 655,584 678,838 23,254 3.5% Supplies 181,332 219,650 219,700 50 0.0% Services & Charges 824,640 780,450 800,830 20,380 2.6% Miscellaneous Expenses 34,033 32,500 32,500 - 0.0% Depreciation 1,621,495 1,623,000 1,450,000 (173,000) -10.7% Debt Service 304,958 1,460,650 1,458,251 (2,399) -0.2% Capital Outlay - 350,000 650,000 300,000 85.7% Transfers -Out 79,523 60,000 60,000 - 0.0% TOTAL EXPENDITURES 3,664,102 5,181,834 5,350,119 168,285 3.2% NET REVENUES 323,088 (1,093,834) (1,230,119) (136,285) Reconciliation to Cash Flow: Net Revenue (1,230,119) Add non-cash activity (Depreciation) 1,450,000 Net Change in Cash for Year 219,881 Estimated Cash Balance 5,100,000 5,319,881 CITY OF HUTCHINSON RESOLUTION NO. 14822 ADOPTING 2018 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Storm Water Revenues $ 907,600 Licenses & Permits 4,000 Other Revenue 13,750 TOTAL REVENUES $ 925,350 EXPENSES Wages & Benefits $ 276,489 Supplies 38,800 Services & Charges 165,600 Miscellaneous Expenses 11,250 Depreciation 157,000 Debt Service 154,750 Capital Outlay 200,000 Transfers -Out 125,000 TOTAL EXPENSES $1,128,889 NET REVENUE / (LOSS) $ (203,539) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Storm Water Fund Summary Budget Reconciliation to Cash Flow Net Revenue (203,539) Add non-cash activity (Depreciation) 157,000 Net Change in Cash for Year (46,539) Estimated Cash Balance 1,300,000 1,253,461 Approved Proposed Actual Budget Budget 2018/2017 Change 2016 2017 2018 Amount % REVENUES: Storm Water Sales 857,028 881,475 907,600 26,125 3.0% Licenses & Permits 4,970 1,500 4,000 2,500 166.7% Charges for Services - - - - 0.0% Miscellaneous Revenue 16,462 7,000 13,750 6,750 96.4% Fund Balance - - - - 0.0% TOTAL REVENUES 878,460 889,975 925,350 35,375 4.0% EXPENDITURES: Wages & Benefits 236,200 256,432 276,489 20,057 7.8% Supplies 15,603 38,800 38,800 - 0.0% Services & Charges 143,299 163,600 165,600 2,000 1.2% Miscellaneous Expenses 9,132 11,250 11,250 - 0.0% Depreciation 143,566 153,000 157,000 4,000 2.6% Debt Service 9,383 160,550 154,750 (5,800) -3.6% Capital Outlay - 170,000 200,000 30,000 17.6% Transfers -Out 270,097 - 125,000 125,000 0.0% TOTAL EXPENDITURES 827,281 953,632 1,128,889 175,257 18.4% NET REVENUES 51,179 (63,657) (203,539) (139,882) Reconciliation to Cash Flow Net Revenue (203,539) Add non-cash activity (Depreciation) 157,000 Net Change in Cash for Year (46,539) Estimated Cash Balance 1,300,000 1,253,461 CITY OF HUTCHINSON RESOLUTION NO. 14823 ADOPTING 2018 REFUSE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Refuse Services $ 1,197,550 SCORE - County reimbursement of scale monitoring costs 12,500 Other Revenue 12,500 TOTAL REVENUES $ 1,222,550 EXPENSES Wages & Benefits $ 187,401 Supplies 58,400 Services & Charges 736,190 Miscellaneous Expenses 6,500 Depreciation 144,000 Capital Outlay 85,000 Debt Service - Transfer -Out: Tree Disease Infestation & Mitigation funding 55,000 TOTAL EXPENSES $ 1,272,491 NET REVENUE / (LOSS) $ (49,941) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Summary Budget Refuse Fund Approved Proposed Actual Budget Budget 2016 2017 2018 2018/2017 Change Amount % REVENUES: Intergovernmental Revenue 12,959 12,500 12,500 - 0.0% Refuse Sales 1,172,250 1,193,300 1,197,550 4,250 0.4% Miscellaneous Revenues 22,385 7,000 12,500 5,500 78.6% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES NET REVENUE 1,207,594 1,212,800 1,222,550 9,750 0.8% 174,189 188,733 187,401 (1,332) -0.7% 50,831 62,400 58,400 (4,000) -6.4% 717,019 731,550 736,190 4,640 0.6% 4,252 5,750 6,500 750 13.0% 128,830 138,000 144,000 6,000 4.3% - 190,374 85,000 (105,374) -55.4% 1,262 24,261 - (24,261) -100.0% 55,000 805,000 55,000 (750,000) -93.2% 1,131,383 2,146,068 1,272,491 (873,577) -40.7% Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year 76,211 (933,268) (49,941) 883,327 (49,941) 144,000 94,059 Estimated Cash Balance 1,250,000 1,344,059 CITY OF HUTCHINSON RESOLUTION NO. 14824 ADOPTING 2018 COMPOST FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Compost Fund Budget for the City of Hutchinson for the fiscal year 2018, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sales $ 2,003,975 Other Charges & Fees 82,500 Other Revenue 26,400 TOTAL REVENUES $ 2,112,875 EXPENSES Cost of Goods Sold $ 1,316,600 Inventory Adjustment (494,200) Wages & Benefits 610,345 Supplies 65,300 Services & Charges 243,440 Miscellaneous Expenses 11,500 Depreciation 207,000 Capital Outlay 139,227 Debt Service 87,833 Transfers -Out 110,000 TOTAL EXPENSES $ 2,297,045 NET REVENUE / (LOSS) $ (184,170) Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator REVENUES: Compost Sales Charges for Services Miscellaneous Revenue TOTAL REVENUES EXPENDITURES: Cost of Goods Sold Inventory Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Debt Servic Transfers -Out TOTAL EXPENDITURES NET REVENUE Summary Budget Compost Fund Approved Proposed Actual Budget Budget 2016 2017 2018 2018/2017 Change Amount % 2,065,479 1,991,476 2,003,975 12,499 0.6% 71,279 58,500 82,500 24,000 41.0% 41,624 7,000 26,400 19,400 277.1% 2,178,383 2,056,976 2,112,875 55,899 2.7% 1,452,700 1,348,002 1,316,600 (31,402) -2.3% (470,530) (538,028) (494,200) 43,828 -8.1% 562,128 582,363 610,345 27,982 4.8% 89,868 78,626 65,300 (13,326) -16.9% 261,982 231,004 243,440 12,436 5.4% 15,668 14,000 11,500 (2,500) -17.9% 139,829 174,000 207,000 33,000 19.0% - 623,000 139,227 (483,773) -77.7% - - 87,833 87,833 0.0% 110,000 110,000 110,000 - 0.0% 2,161,647 2,622,967 2,297,045 (325,922) -12.4% 16,737 (565,991) (184,170) 381,821 Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year (184,170) 207,000 22,830 Estimated Cash Balance 2,000,000 2,022,830 CITY OF HUTCHINSON RESOLUTION NO. 14825 ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2018 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2018 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: APPROPRIATIONS Wages & Benefits $ 8,657,896 Supplies 878,840 Services & Charges 2,649,777 Miscellaneous Expenses 562,290 Transfers -Out 100,000 Capital Outlay 10,000 TOTAL EXPENSES $ 12,858,803 NET REVENUE / (LOSS) $ - Adopted by the City Council this 26th day of December 2017. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor GENERALFUND CURRENT REVENUES Taxes $ 4,925,466 Other Taxes 305,000 Licenses & Permits 318,050 Intergovernmental Revenue 1,555,161 Charges for Services 2,840,534 Fines & Forfeitures 55,000 Miscellaneous Revenues 319,500 Transfers -In 2,515,092 Fund Balance 25,000 TOTAL REVENUES $ 12,858,803 APPROPRIATIONS Wages & Benefits $ 8,657,896 Supplies 878,840 Services & Charges 2,649,777 Miscellaneous Expenses 562,290 Transfers -Out 100,000 Capital Outlay 10,000 TOTAL EXPENSES $ 12,858,803 NET REVENUE / (LOSS) $ - Adopted by the City Council this 26th day of December 2017. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor General Fund Summary Budget Approved Actual Budget 2016 2017 REVENUES: Proposed Budget 2018 / 2017 Change 2018 Amount % Taxes 4,581,303 4,763,796 4,925,466 161,670 3.4% Other Taxes 291,910 300,000 305,000 5,000 1.7% Licenses & Permits 281,558 283,550 318,050 34,500 12.2% Intergovernmental Revenue 1,318,016 1,423,830 1,555,161 131,331 9.2% Charges for Services 2,377,289 2,817,291 2,840,534 23,243 0.8% Fines & Forfeitures 45,588 55,000 55,000 - 0.0% Miscellaneous Revenues 319,891 299,500 319,500 (20,000) -5.9% Transfers -In 2,386,939 2,292,161 2,515,092 222,931 9.7% Fund Balance - 25,000 25,000 - 0.0% TOTAL REVENUES 11,602,494 12,260,128 12,858,803 558,675 4.5% EXPENDITURES: Wages & Benefits 7,582,131 8,175,052 8,657,896 482,844 5.9% Supplies 635,509 866,545 878,840 12,295 1.4% Services & Charges 2,443,317 2,556,456 2,649,777 53,321 2.1% Miscellaneous Expenses 540,726 552,075 562,290 10,215 1.9% Transfers -Out 599,755 100,000 100,000 - 0.0% Capital Outlay - 10,000 10,000 - 0.0% TOTAL EXPENDITURES 11,801,438 12,260,128 12,858,803 558,675 4.5% NET REVENUES (198,945) - - - Final Tax Levy - City of Hutchinson PRELIMINARY 2018 Adopted 2017 Option #1 Option #2 Option #3 Option #4 General Fund levy: 4.0% 0.0% 2.0% 3.0% 3.4% Debt levy: 0.0% 0.0% 0.0% 0.0% 0.0% TAX CAPACITY $ 9,661,581 $ 10,014,262 $ 10,014,262 $ 10,014,262 $ 10,014,2b;e % Change 3.7% 3.7% 3.7% 3.7% Tax Levy - General Fund 4,751,796 4,751,796 4,846,832 4,894,350 4,913,466 Tax Levy - Debt Service 2,200,000 2,200,000 2,200,000 2,200,000 2,200,000 TOTAL LEVY $ 6,951,796 $ 6,951,796 $ 7,046,832 $ 7,094,350 $ 7,113,466 Total Levy % Increase over 2017 0.0% 1.4% 2.1% 2.3% Tax Rate 71.953% 69.419% 70.368% 70.842% 71.033% Change in Tax Rate -2.534% -1.585% -1.111% -0.920% Homestead Property: PRELIMINARY 2018 Adopted 2017 Option #1 Option #2 Option #3 Option #4 Median Home Value $ 146,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Homestead Exclusion (24,100) (23,700) (23,700) (23,700) (23,700) Net Taxable Value $ 121,900 $ 126,300 $ 126,300 $ 126,300 $ 126,300 % Change 3.6% 3.6% 3.6% 3.6% Tax Capacity (1 %) $ 1,219 $ 1,263 $ 1,263 $ 1,263 $ 1,263 Estimated City Tax 877 877 889 895 897 Change from 2017 $ 1 $ 13 $ 19 $ 2( % Change 0.1% 1.4% 2.1% 2.3° HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14826 Approving the 2018 General Fund & Debt Service Final Tax Levies Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a final 2018 tax levy to McLeod County by December 29th, for the General Fund and Debt Service Funds. Back in September, we certified a preliminary levy to the County in the amount of $7,186,424, which represented a 3.4% increase over the 2017 tax levy (4.9% General Fund, 0% Debt Service). Since that preliminary levy, staff has reduced expenditures by $100K and reduced the proposed tax levy by $73K. The expenditure reduction was mostly within the wages & benefits category. The final tax levy, as proposed, contains an overall tax levy increase of 2.3%. This is based on a 3.4% levy increase to the General fund and no increase to the Debt levy. BOARD ACTION REQUESTED: Approve the 2018 final tax levy increase of 2.3% (3.4% General Fund and 0% Debt levy). Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14826 2018 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2018 is hereby set in the amount of: $7,113,466 The detail for this levy is as follows: LEVY Amt. General Fund 4,913,466 Improvement Bonds 2006 306,771 2008 121,925 2009 158,180 2010 79,684 2011 159,394 2012 132,506 2013 140,938 2014 132,086 2015 152,277 2016 148,545 2016 Equipment 358,995 2017 308,699 Total Improvement Bonds $ 2,200,000 TOTAL TAX LEVY $ 7,113,466 Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor /_11a9x0192101 Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14827 Approving the 2018 HRA Final Tax Levy Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a final 2018 tax levy to the County by December 29, 2017. This tax levy will fund the 2018 operations of the HRA. The HRA board is requesting a 2018 tax levy in the amount of $171,364, which represents a 3% increase over the 2017 levy of $166,373. This levy request is lower than the HRA's 2018 statutory levy limit of $172,653. The HRA's statutory levy limit is based on .0185% of the City's 2017 Estimated Market Value of $933,259,500. BOARD ACTION REQUESTED: Approve the 2018 HRA Final Tax Levy of $171,364 as recommended by the HRA Board. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14827 CITY OF HUTCHINSON, MINNESOTA SETTING 2018 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2018 the authorization yields: .000 185 x $933,259,500 = $172,653; the HRA Board requests for 2018 a levy of $171,364. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $171,364 Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14828 Approving the 2018 EDA Final Tax Levy Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute 469.107, the City must certify a final 2018 tax levy to the County by December 29, 2017. This tax levy will fund the 2018 operations of the EDA. The EDA's 2018 statutory levy limit is $169,200 which is the levy amount the EDA is requesting. This levy represents a 3.8% increase from the 2017 levy of $163,046. The EDA's statutory levy limit is based on .01813% of the City's 2017 Estimated Market Value of $933,259,500. BOARD ACTION REQUESTED: Approve the 2018 EDA Final Tax Levy of $169,200 as recommended by the EDA Board. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14828 CITY OF HUTCHINSON, MINNESOTA SETTING 2018 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2018 the authorization yields- .0001813 x $933,259,500 = $169,200; the EDA Board requests for 2018 a levy of $169,200. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $169,200 Adopted by the City Council this 26th day of December 2017. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 5 Year Capital Improvement Plan (CIP Plan) Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is the 5 -year (2018 — 2022) Capital Improvement Plan (CIP). The 5 -year CIP serves as a guide that lays out capital expenditures over the next 5 years by Department as well as by the potential Funding Sources. The CIP plan is meant as a guide for Council and Management and does not give authorization for the projects until formally approved based on the City's purchasing policy. The entire document, consisting of several reports and details of each project, will be placed on the City website upon approval by City Council. The 5 -year CIP plan is a fluid document that is updated on an annual basis. Some projects get pushed back to later years, some projects drop off and some projects move up in years depending on priorities. Ultimately, the funding is a major factor in determining which projects within the 5 -year CIP plan get completed. In addition, the Facilities Committee, Fleet Committee and Resource Allocation Committee are instrumental in continually shaping the priorities of several major components within the 5 -year CIP. If there are any questions ahead of time or if the council would like to see further details regarding the 5 -year CIP plan, please let me know. BOARD ACTION REQUESTED: Approve and adopt the five-year capital improvement plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 5 -YEAR CAPITAL IMPROVEMENT PLAN 2018-2022 Preliminary Plan — December 26, 2017 CITY OF HUTCHINSON - CAPITAL PLAN Administrative Summary VISIONS AND GOALS Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five-year Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP identifies projects that will support existing and projected needs in the following areas: transportation, parks & recreation and public safety, etc. It is based upon numerous long range planning documents that are updated regularly as identified by the Facilities Committee, Fleet Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of limited resources that are available for capital items by identifying which projects will be funded, how they will be paid for and when they will be purchased. It establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the City's infrastructure. POLICIES Criteria identified for inclusion of capital items in the CIP plan are as follows: 1) Capital Item must have a minimum cost of $10,000 2) Project must define year proposed 3) Funding source should be identified 4) Detail should include annual operating costs or savings for proposed capital item 5) Department priority should be established 6) Must have a useful life of three years or greater The plan encompasses projects using the following priority levels: Priority 1: (Urgent) Projects currently underway or those that are considered essential to the departments of City operations, and should not be delayed beyond the year requested. Failure to fund these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the City to a potential liability and negative legal exposure. Priority 2: (Very Important) Projects that are needed by a department or the City to improve or maintain their operations, and to delay would cause deterioration or further deterioration of their current operation and/or level of service to the residents of the City. These should not be delayed beyond the year requested. Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain their operations, and should be done as soon as funds can reasonably be made available. Priority 4: (Less Important) Projects, which are desirable, but needing further study. Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to maintain operations, safety or infrastructure desired within the community. CIP PROCESS 1. Finance distributes CIP forms and the prior year's data to departments for updating. Any new capital items should be requested at this time. 2. Departments add, remove and update CIP data from the prior year's report. 3. Finance updates the CIP database with recommendations made by the department directors and the Fleet, Facility and Resource Allocation committees. 4. Initial draft is reviewed with City Administrator and Department directors; corrections or adjustments are made. 5. Preliminary CIP plan is submitted to City council by August 1St 6. Final CIP plan is reviewed and adopted by City council by year-end. PROCESS CALENDAR April/May - Departments work on updating CIP Plan. Any new capital items should be requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting to review and prioritize potential improvement projects submitted by Departments. June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with Department directors and corrections or adjustments are made. Current year CIP items are incorporated into the early stages of the budgeting process during this time frame. August 1 st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall submit to the council a preliminary CIP Plan no later than August 1St of each year. December 31 st - Final CIP plan is adopted by City council prior to year-end. CAPITAL PROJECT APPROVAL The CIP is a planning document comprised of potential capital improvement projects known at a certain point in time. Projects are not approved simply by being included in the CIP as funding sources or City priorities may have changed. All capital projects are subject to the City's purchasing policy, requiring quotes/bids and approvals commensurate to the total cost. City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2018 tiim 2022 DEPARTMENT SUMMARY Department 2018 2019 2020 2021 2022 Total Administration 90,000 90,000 Airport 800,000 35,453 396,332 1,231,785 Cemetery 10,000 89,568 34,040 34,761 10,000 178,369 City Center 405,000 405,000 Civic Arena 381,500 475,000 167,167 1,023,667 Compost 139,227 355,000 503,000 80,000 80,000 1,157,227 Engineering 125,515 28,644 29,504 30,389 214,052 Fire 88,000 80,000 55,000 223,000 Information Technology 80,500 61,000 141,500 Infrastructure Improvements 6,895,465 6,465,574 5,156,882 4,533,252 4,698,700 27,749,873 Library 100,000 100,000 Liquor Fund 25,000 25,000 Parks 263,000 122,656 145,116 397,500 33,207 961,479 Police 344,000 157,000 185,250 173,000 93,470 952,720 Pool & Recreation Building 218,000 640,000 30,000 888,000 Public Works 30,000 140,000 65,000 35,000 100,000 370,000 Refuse 85,000 91,500 35,000 170,000 381,500 Storm Water 170,000 360,500 32,000 100,648 246,058 909,206 Streets 27,000 185,011 334,921 415,875 277,066 1,239,873 Wastewater 644,123 713,644 401,358 929,154 184,778 2,873,057 Water 170,000 1,068,644 610,504 410,389 700,000 2,959,537 TOTAL 10,491,830 10,335,694 8,586,907 8,037,135 6,623,279 44074,845 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2018 thm 2022 PROJECTS BY DEPARTMENT Department Project # Priority 2018 2019 2020 2021 2022 Total Administration Gateway Park improvements ADMIN -1801 n/a 10,000 10,000 Dakota Trail improvements ADMIN -1802 n/a 80,000 80,000 Administration Total 90,000 90,000 Airport T -hangar AIR 01 3 800,000 800,000 Rwy/Twy/Apron Crack Seal -Seal Coat AIR 02 3 396,332 396,332 Mower AIRP469 3 10,636 10,636 Tractor AIRP835 3 24,817 24,817 Airport Total 800,000 35,453 396,332 1,231,785 Cemetery Fencing & Roadways CEM01 3 10,000 10,000 10,000 10,000 10,000 50,000 Tractor/Loader/Backhoe CEMT344 3 79,568 79,568 Cemetery mower CEM T734 4 24,040 24,040 Cemetery mower CEM T883 3 24,761 24,761 Cemetery Total 10,000 89,568 34,040 34,761 10,000 178,369 City Center City Center Security Remodel C. CTR -1701 3 300,000 300,000 Boiler improvements C. CTR -1801 2 90,000 90,000 Wall Pack LED retrofit - multiple locations C. CTR -1802 3 15,000 15,000 City Center Total 405,000 405,000 Civic Arena Replace East Rink Roof CA -1502 1 291,500 291,500 Replace East dasher boards CA -1505 3 170,000 170,000 West Rink low emissivity ceiling CA -1507 2 90,000 90,000 East Rink Locker Room Improv CA -1509 3 80,000 80,000 HVAC system upgrades CA -1510 2 225,000 225,000 Zamboni ice resurfacer CA -2101 3 167,167 167,167 Civic Arena Total 381,500 475,000 167,167 1,023,667 Com ost Bagging Line Upgrades COMP -1504 3 30,000 30,000 Skidsteer Loader COMP -1604 3 51,227 51,227 Mack truck (used) COMP -1804 4 58,000 58,000 Walking Floor Trailer COMP -1902 4 80,000 80,000 80,000 80,000 320,000 Forklift Replacement COMP -2001 3 35,000 35,000 1 ton 4x4 crewcab pickup COMP -2002 3 38,000 38,000 McCloskey Screener replacement COMP -2020 3 350,000 350,000 Department Project # Priority 2018 2019 2020 2021 2022 Total Compost Turner Replacement COMP -2101 3 275,000 275,000 Compost Total 139,227 355,000 503,000 80,000 80,000 1,157,227 Engineering 1/2 ton work truck ENGR 121 3 27,810 27,810 1/2 ton work truck ENGR 659 3 29,504 29,504 Replace SUV ENGR 686 3 30,389 30,389 1/2 ton work truck ENGR817 3 28,644 28,644 Survey Equipment ENGR-A01 3 97,705 97,705 Engineering Total 125,515 28,644 29,504 30,389 214,052 Fire PPE Washer & Drying Equip FD -1702 3 20,500 20,500 SCBA air park replacement FD -1706 2 67,500 67,500 Exhaust Capture System FD -1801 3 55,000 55,000 Rescue 8 - 1 ton truck FD -1901 3 80,000 80,000 Fire Total 88,000 80,000 55,000 223,000 Information Technology Replace/Add Door Security Systems 174601 3 24,000 24,000 Generator City Center 1T--1701 4 30,000 30,000 Virtual Server Refresh /T--1801 4 18,000 18,000 New Server for BS&A software 1T--1802 2 26,500 26,500 Core Switch Upgrade 1T--1901 2 43,000 43,000 Information Technology Total 80,500 61,000 141,500 Infrastructure Im rovements Alley 17 A//ey17 3 84,000 84,000 Edmonton Ave SW (Hwy 15 -Sherwood St) MOL 01 3 143,910 143,910 School Rd NW (GCR - North High) MOL 02 3 98,555 98,555 Edmonton Ave SE (Sherwood -Jefferson) MOL 03 3 228,369 228,369 5th Ave SE (Bridge - Hwy 22) MOL 04 3 256,805 256,805 4th Ave SW (Lynn -Main) MOL 05 3 73,927 73,927 Century Ave SW (Dale -Boston) MOL 06 3 164,944 164,944 Blackbird/Blackhawk/Bluejay MOL 07 3 102,966 102,966 South Central Trunk Storm (Pond & Ballfields) NewconstOl 3 1,319,720 1,319,720 SC Trunk Storm (local storm sewer -east) New const 02 3 500,000 500,000 SC Trunk Storm (local storm sewer -west) New const 03 3 550,000 550,000 Bluff SUNorthwoodstrail New const 04 4 450,000 450,000 South Grade Trail (Dale -Hwy 15 S) New const 05 4 2,003,485 2,003,485 TKD/Uponor Public Roadway New const 08 3 750,000 750,000 Hwy 7 W/Montana St NW ped crossing New const 09 3 180,000 180,000 Parking & trail improvements New const 10 3 150,000 150,000 Clinton Ave SW (Harrington -Merrill) Patt/a/03 3 196,650 196,650 Merrill St SW (SGR-Clinton) Patt/a/ 04 3 218,275 218,275 Neal Ave SW (Keith -Sunset) Patt/a/05 3 208,150 208,150 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Pattial08 3 1,478,015 1,478,015 Dale St SW (SGR-Roberts) Patt/a/09 3 1,668,205 1,668,205 Washington Ave W (Lynn -Main) Pattial 10 3 1,236,477 1,236,477 South Grade Rd SW (School Rd SW -Dale St SW) Patt/a/ 11 3 320,000 320,000 Michigan St SE/NE (5th Ave -Hwy 7) Pattial 12 3 1,710,050 1,710,050 Church St SW (SGR-Linden) Reclaim 05 3 254,700 254,700 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 127,350 127,350 Department Project # Priority 2018 2019 2020 2021 2022 Total Harrington St SW (SGR-Linden) Reclaim 07 3 255,350 255,350 Merrill St SW (Clinton -Linden) Reclaim 08 3 129,300 129,300 Neal Ave SW (Dale -Keith) Reclaim 09 3 92,500 92,500 Sunset St SW (SGR-Linden) Reclaim 10 3 263,600 263,600 Roberts Rd SW (School -Dale) Reclaim 12 3 750,000 750,000 Linden Ave SW (Dale -Harrington) Reclaim 14 3 664,080 664,080 McDonald Dr SW (Lakewood - School) Reclaim 15 3 808,500 808,500 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 861,000 861,000 1stAve NE (Main -Adams) Reclaim 19 3 371,900 371,900 1stAve SE (Main -Adams) Reclaim 20 3 371,900 371,900 2nd Ave SW (Franklin -Main) Reclaim 21 3 148,760 148,760 Grove St SW (2nd -Washington) Reclaim 22 3 227,000 227,000 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 856,200 856,200 Larson St SW (Roberts -Lewis) Reclaim 24 3 274,355 274,355 Sherwood St SE (Summerset-Century) Reclaim 25 3 264,049 264,049 Southview Ct SW (Linden -Sunset) Reclaim 26 2 120,501 120,501 Sunset St SW (Linden-Southview) Reclaim 27 3 98,045 98,045 2nd Ave SE Bridge Recon 01 3 950,000 950,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 2,018,280 2,018,280 TH 15/Main St Reconstruction Recon 03 2 2,550,000 2,550,000 Pavement sealing/Seal coating SCFS/RP 3 250,000 250,000 250,000 750,000 LED streetlight retrofits UTL 90 3 90,000 90,000 90,000 90,000 90,000 450,000 Infrastructure Improvements Total 6,895,465 6,465,574 5,156,882 4,533,252 4,698,700 27,749,873 Library Sofit / Facia Replacement LIB 12-02 3 100,000 100,000 Library Total 100,000 100,000 Li uor Fund Replace roller system in beer cooler LIQ- 1801 3 25,000 25,000 Liquor Fund Total 25,000 25,000 Parks Roberts Park -lighting improvements PARK -1601 1 350,000 350,000 North Park -tennis court improv PARK -1602 3 60,000 60,000 Ballpark Improvements PARK -1705 2 125,000 125,000 1/2 ton 42 pickup PARK -1804 4 24,000 24,000 1/2 ton 42 pickup PARK -1805 4 24,000 24,000 1/2 Ton 4X4 Pickup PARK -1901 4 30,389 30,389 1/2 Ton 4X2 Pickup PARK -1902 4 24,000 24,000 3/4 -ton 44 pickup PARK -1903 4 38,267 38,267 Skid steer loader S250 used PARK -2001 4 42,082 42,082 John Deere mower 12 wide PARK -2002 4 73,034 73,034 Rail Line Purchase Debt (Exp 2020) PARK -2020 3 30,000 30,000 30,000 90,000 Tractor, 4720 w/ cab PARK -2101 3 47,500 47,500 1/2 ton 42 pickup PARKS -2201 4 33,207 33,207 Parks Total 263,000 122,656 145,116 397,500 33,207 961,479 Police Squad car#2 replacement PD -1401 2 40,000 46,735 86,735 Squad car#6 replacement PD -1402 2 40,000 46,735 86,735 Squad Car#3 replacement PD -1501 2 41,500 41,500 Squad Car#7 replacement PD -1502 2 41,500 41,500 Department Project # Priority 2018 2019 2020 2021 2022 Total Squad car#5 replacement PD -1601 2 42,750 42,750 Squad car#8 replacement PD -1602 2 44,000 44,000 Replace Minivan PD -1703 4 38,000 38,000 PSAP Equipment Upgrade PD -1801 2 179,000 179,000 EOC Chair Replacement PD -1802 3 15,000 15,000 Locker room remodel PD -1901 4 75,000 75,000 New Chief vehicle PD -1902 4 38,000 38,000 New 3/4 ton 4x4 crew cab pickup PD -1903 4 32,000 32,000 Ballistic/Riot Helmets PD -1904 3 23,000 23,000 SCBA Gas Masks PD -1905 3 13,000 13,000 Replacement of portable radios PD -2002 3 121,500 121,500 Trailer, enclosed tandem PD -2003 4 21,000 21,000 Replace Equinox PD -2101 3 27,000 27,000 Replace Equinox PD -2102 3 27,000 27,000 Police Total 344,000 157,000 185,250 173,000 93,470 952,720 Pool & Recreation Building Recreation Center Roof (gym area) PR -1701 2 218,000 218,000 RecCenter/Civic Arena Parking Lot PR -1702 3 640,000 640,000 Office carpet replacement PR -2001 4 10,000 10,000 Rec Center sidewalk PR -2002 4 20,000 20,000 Pool & Recreation Building Total 218,000 640,000 30,000 888,000 Public Works Pavement repairs HATSA01 3 30,000 30,000 Stormceptor for outdoor wash area HATSA02 3 65,000 65,000 Interior Shop Painting HATSA03 3 140,000 140,000 Pond cleaning/excavation HATSA04 3 35,000 35,000 Wash bay improvements HATSA05 3 100,000 100,000 Public Works Total 30,000 140,000 65,000 35,000 100,000 370,000 Refuse Truck, TA w/hooklift REFS -1801 3 85,000 85,000 Walking Floor Trailer REFS -1901 3 91,500 91,500 Forklift Replacement REFS -2101 3 35,000 35,000 Wheel loader replacement REFS -2201 2 170,000 170,000 Refuse Total 85,000 91,500 35,000 170,000 381,500 Storm Water Leaf vacuum REFS 013 3 45,000 45,000 Leaf Vacuum STWT014 3 45,000 45,000 Mechanical Street Sweeper STWT 024 3 165,500 165,500 Leaf vacuum STWT 184 3 50,648 50,648 Vac -All Sweeper -CB Cleaner STWT879 3 226,058 226,058 Alan St outfall UTL 01 3 40,000 40,000 Ridgewater College flood study UTL 02 3 12,000 12,000 Bradford St SE drainage improvement UTL 03 n/a 100,000 100,000 9th Ave NW drainage improvement UTL 04 3 75,000 75,000 Greens Pond Improvement UTL 05 3 20,000 20,000 Bridgewater pond improvement UTL 06 3 30,000 30,000 Storm Water system repair UTL 100 3 20,000 20,000 20,000 20,000 20,000 100,000 Storm Water Total 170,000 360,500 32,000 100,648 246,058 909,206 Department Project # Priority 2018 Streets Dustless Sandblasting Equipment STRT 002 4 1 -ton dump truck STRT 156 3 1 -ton 44 truck STRT 170 3 Wheel Loader STRT 447 3 Pneumatic roller STRT483 3 Snowplow truck STRT 613 3 1 ton truck STRT 660 3 1 -Ton flatbed truck STRT740 4 1/2 Ton 44 pickup STRT775 3 27,000 1 ton flatbed truck STRT835 3 1 -ton flatbed truck STRT837 3 1 -ton Service truck STRT857 3 1/2 Ton 44 pickup STRT884 3 1 Ton 44 w/ aerial bucket STRT 926 3 Wheel loader STRT 969 3 Tandem -axle Dump Truck STRT 972 3 2019 2020 2021 2022 Total 50,000 UTL 30 Water Meter Replacement 50,000 45,895 334,921 415,875 45,895 1,239,873 Wastewater 38,267 38,267 Water SCADA Upgrade 207,072 Water tower rehabilitation 207,072 2nd Ave SE watermain relocation 38,245 Collection system infrastructure 38,245 3 100,000 237,651 237,651 100,000 100,000 39,415 39,415 44,558 3 125,000 44,558 27,000 44,558 UTL 51 3 44,558 47,271 47,271 100,000 MBR blower upgrade 64,154 64,154 100,000 29,504 29,504 60,100 HVAC system upgrade 60,100 3 80,000 198,652 198,652 67,531 67,531 Streets Total UTL 30 Water Meter Replacement 27,000 185,011 334,921 415,875 277,066 1,239,873 Wastewater Replace VFD for High Service Pump #2 UTL 35 Water SCADA Upgrade UTL 36 Water tower rehabilitation UTL 37 2nd Ave SE watermain relocation UTL 38 Collection system infrastructure UTL 101 3 100,000 100,000 100,000 100,000 100,000 500,000 Preliminary Treatment rehabilitation UTL 50 3 125,000 125,000 Lift station repairs & upgrades (Otter) UTL 51 3 100,000 100,000 MBR blower upgrade UTL 52 3 100,000 100,000 HVAC system upgrade UTL 53 3 80,000 80,000 Clean oxidation ditch UTL 54 3 80,000 80,000 Main LS pump #1 replace UTL 55 3 40,000 40,000 WWTF SCADA Upgrade UTL 56 3 500,000 500,000 Lift Station Repairs & Upgrades UTL 57 3 50,000 50,000 50,000 50,000 200,000 Storage Garage/Warehouse UTL 58 3 35,000 35,000 Oxidation Ditch Aero 2 bridges UTL 59 3 200,000 200,000 Biosolids handling UTL 60 3 500,000 500,000 Plant Equipment Upgrades UTL 61 3 215,000 215,000 1/2 ton work truck WWTF 023 3 28,644 28,644 Utility vehicle WWTF 138 4 14,205 14,205 Biosolids Spreader WWTF218 3 34,778 34,778 Tractor Mower WWTF276 1 19,123 19,123 1 Jon truck w/plow WWTF 752 2 37,153 37,153 Service truck WWTF 760 3 64,154 64,154 Wastewater Total Water Water Treatment Plant facility repairs UTL 30 Water Meter Replacement UTL 31 Replace WTP Membranes UTL 32 Well rehabilitation UTL 33 High bay lighting at WTP UTL 34 Replace VFD for High Service Pump #2 UTL 35 Water SCADA Upgrade UTL 36 Water tower rehabilitation UTL 37 2nd Ave SE watermain relocation UTL 38 Ammonia analyzer replacement UTL 39 1/2 ton work truck WA TR 218 1/2 ton work truck WA TR 484 644,123 713,644 401,358 929,154 184,778 2,873,057 3 20,000 3 550,000 550,000 3 400,000 3 60,000 90,000 3 16,000 3 15,000 3 3 3 90,000 3 3 28,644 3 29,504 80,000 80,000 300,000 600,000 20,000 20,000 1,100,000 400,000 310,000 16,000 15,000 300,000 600,000 90,000 20,000 28,644 29,504 Department Project # Priority 2018 2019 2020 2021 2022 Total 1/2 ton work truck WA TR 519 3 30,389 30,389 Water Total 170,000 1,068,644 610,504 410,389 700,000 2,959,537 GRAND TOTAL 10,491,830 10,335,694 8,586,907 8,037,135 6,623,279 99,079,895 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2018 tiim 2022 FUNDING SOURCE SUMMARY Source 2018 2019 2020 2021 2022 Total Airport Construction Fund 39,633 39,633 Capital Projects Fund 337,135 30,000 151,500 518,635 Capital Projects Fund - Facilities Plan 605,000 381,500 693,000 1,120,000 30,000 2,829,500 Capital Projects Fund - Misc Infrastructure Maint 250,000 50,000 250,000 250,000 800,000 Community Improvement Fund 90,000 90,000 Compost Fund 139,227 358,000 503,000 80,000 80,000 1,160,227 Cooperative Agreement - HUC 33,520 33,520 Equipment Replacement - Heavy Fleet 79,568 245,317 433,350 237,651 995,886 Equipment Replacement - Small Fleet 252,810 452,764 322,014 350,342 166,092 1,544,022 G.O. Improv Bonds -Debt Tax Levy 2,157,355 3,109,689 1,756,890 1,900,000 1,900,000 10,823,934 G.O. Stormwater Bonds 849,000 350,000 350,000 1,549,000 General Fund 110,925 95,000 10,000 10,000 10,000 235,925 Grants - Federal 1,720,000 356,699 2,076,699 Grants - Other 90,000 90,000 540,000 90,000 90,000 900,000 Grants - State 449,600 644,800 20,800 11,200 32,000 1,158,400 HATS Fund (City only) 10,800 50,400 23,400 12,600 36,000 133,200 Liquor Fund 25,000 3,000 28,000 McLeod County Grant 9,600 44,800 20,800 11,200 32,000 118,400 Municipal State Aid 550,000 1,200,000 500,000 1,000,000 700,000 3,950,000 Refuse Fund 130,000 91,500 35,000 170,000 426,500 Rural Fire Dept Fund 40,000 40,000 Special Assessments 1,116,110 593,485 356,592 908,152 1,135,645 4,109,984 Storm Water Utility Fund 381,000 484,900 94,630 246,748 410,669 1,617,947 Wastewater Fund 819,436 1,043,144 1,124,243 1,163,654 404,000 4,554,477 Water Fund 365,312 1,143,144 1,228,389 664,889 939,222 4,340,956 GRAND TOTAL 10,491,830 10,335,694 8,586,907 8,037,135 6,623,279 44,074,845 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2018 thru 2022 PROJECTS BY FUNDING SOURCE Source Project # Priority 2018 2019 2020 2021 2022 Total Airport Construction Fund Rwy/Twy/Apron Crack Seal -Seal Coat A/R 02 3 39,633 39,633 Airport Construction Fund Total 39,633 39,633 Capital Projects Fund Survey Equipment ENGR-A01 3 10,135 10,135 PPE Washer & Drying Equip FD -1702 3 20,500 20,500 SCBA air park replacement FD -1706 2 67,500 67,500 Generator City Center IT --1701 4 30,000 30,000 Rail Line Purchase Debt (Exp 2020) PARK -2020 3 30,000 30,000 30,000 90,000 PSAP Equipment Upgrade PD -1801 2 179,000 179,000 Replacement of portable radios PD -2002 3 121,500 121,500 Capital Projects Fund Total 337,135 30,000 151,500 518,635 Capital Projects Fund - Facilities Plan T -hangar AIR 01 3 40,000 40,000 City Center Security Remodel C. CTR -1701 3 300,000 300,000 Boiler improvements C. CTR -1801 2 90,000 90,000 Wall Pack LED retrofit - multiple locations C. CTR -1802 3 15,000 15,000 Replace East Rink Roof CA -1502 1 291,500 291,500 Replace East dasher boards CA -1505 3 170,000 170,000 West Rink low emissivity ceiling CA -1507 2 90,000 90,000 East Rink Locker Room Improv CA -1509 3 80,000 80,000 HVAC system upgrades CA -1510 2 225,000 225,000 Exhaust Capture System FD -1801 3 55,000 55,000 Sofit / Facia Replacement LIB 12-02 3 100,000 100,000 Roberts Park -lighting improvements PARK -1601 1 350,000 350,000 North Park -tennis court improv PARK -1602 3 60,000 60,000 Locker room remodel PD -1901 4 75,000 75,000 Recreation Center Roof (gym area) PR -1701 2 218,000 218,000 RecCenter/Civic Arena Parking Lot PR -1702 3 640,000 640,000 Office carpet replacement PR -2001 4 10,000 10,000 Rec Center sidewalk PR -2002 4 20,000 20,000 Capital Projects Fund - Facilities Plan 605,000 381,500 693,000 1,120,000 30,000 2,829,500 Total Capital Projects Fund - Misc Infrastru� Pavement sealing/Seal coating SCFS7RP 3 250,000 250,000 250,000 750,000 Dustless Sandblasting Equipment STRT002 4 50,000 50,000 Source Project # Priority 2018 2019 2020 2021 2022 Total Capital Projects Fund - Misc 250,000 50,000 250,000 250,000 800,000 Infrastructure Maint Total Community Improvement Fund Gateway Park improvements ADMIN -1801 n/a 10,000 10,000 Dakota Trail improvements ADMIN -1802 n/a 80,000 80,000 Community Improvement Fund Total 90,000 90,000 Compost Fund Bagging Line Upgrades COMP -1504 3 30,000 30,000 Skidsteer Loader COMP -1604 3 51,227 51,227 Mack truck (used) COMP -1804 4 58,000 58,000 Walking Floor Trailer COMP -1902 4 80,000 80,000 80,000 80,000 320,000 Forklift Replacement COMP -2001 3 35,000 35,000 1 ton 4x4 crewcab pickup COMP -2002 3 38,000 38,000 McCloskey Screener replacement COMP -2020 3 350,000 350,000 Compost Turner Replacement COMP -2101 3 275,000 275,000 Core Switch Upgrade 1T--1901 2 3,000 3,000 Compost Fund Total 139,227 358,000 503,000 80,000 80,000 1,160,227 Cooperative Agreement - HUC Survey Equipment ENGR-A01 3 20,270 20,270 New Server for BS&A software 1T--1802 2 13,250 13,250 Cooperative Agreement - HUC Total 33,520 33,520 Equipment Replacement - Heavy Fleets Zamboni ice resurfacer CA -2101 3 167,167 167,167 Tractor/Loader/Backhoe CEMT344 3 79,568 79,568 Wheel Loader STRT447 3 207,072 207,072 Pneumatic roller STRT 483 3 38,245 38,245 Snowplow truck STRT613 3 237,651 237,651 Wheel loader STRT969 3 198,652 198,652 Tandem -axle Dump Truck STRT 972 3 67,531 67,531 Equipment Replacement - Heavy Fleet 79,568 245,317 433,350 237,651 995,886 Total Equipment Replacement - Small Fleet Mower AlRP469 3 10,636 10,636 Tractor AlRP835 3 24,817 24,817 Cemetery mower CEM T734 4 24,040 24,040 Cemetery mower CEM T883 3 24,761 24,761 1/2 ton work truck ENGR 121 3 27,810 27,810 1/2 ton work truck ENGR 659 3 29,504 29,504 Replace SUV ENGR 686 3 30,389 30,389 1/2 ton work truck ENGR817 3 28,644 28,644 Rescue 8 - 1 ton truck FD -1901 3 40,000 40,000 1/2 ton 42 pickup PARK -1804 4 24,000 24,000 112 ton 42 pickup PARK -1805 4 24,000 24,000 Source Project # Priority 2018 2019 2020 2021 2022 Total 1/2 Ton 4X4 Pickup PARK-1901 4 30,389 30,389 1/2 Ton 4X2 Pickup PARK-1902 4 24,000 24,000 3/4-ton 44 pickup PARK-1903 4 38,267 38,267 Skid steer loader S250 used PARK-2001 4 42,082 42,082 John Deere mower 12 wide PARK-2002 4 73,034 73,034 Tractor, 4720 w/ cab PARK-2101 3 47,500 47,500 1/2 ton 42 pickup PARKS-2201 4 33,207 33,207 Squad car#2 replacement PD-1401 2 40,000 46,735 86,735 Squad car#6 replacement PD-1402 2 40,000 46,735 86,735 Squad Car#3 replacement PD-1501 2 41,500 41,500 Squad Car#7 replacement PD-1502 2 41,500 41,500 Squad car#5 replacement PD-1601 2 42,750 42,750 Squad car#8 replacement PD-1602 2 44,000 44,000 Replace Minivan PD-1703 4 38,000 38,000 New Chief vehicle PD-1902 4 38,000 38,000 New 3/4 ton 44 crew cab pickup PD-1903 4 32,000 32,000 Trailer, enclosed tandem PD-2003 4 21,000 21,000 Replace Equinox PD-2101 3 27,000 27,000 Replace Equinox PD-2102 3 27,000 27,000 1-ton dump truck STRT 156 3 45,895 45,895 1-ton 44 truck STRT 170 3 38,267 38,267 1ton truck STRT660 3 39,415 39,415 1-Ton flatbed truck STRT740 4 44,558 44,558 1/2 Ton 44 pickup STRT775 3 27,000 27,000 1 ton flatbed truck STRT835 3 44,558 44,558 1-ton flatbed truck STRT837 3 47,271 47,271 1-ton Service truck STRT857 3 64,154 64,154 1/2 Ton 44 pickup STRT884 3 29,504 29,504 1 Ton 44 w/ aerial bucket STRT 926 3 60,100 60,100 Equipment Replacement - Small Fleet 252,810 452,764 322,014 350,342 166,092 1,544,022 Total IG.O. Improv Bonds - Debt Tax Levy Alley 17 A//ey17 3 42,000 42,000 Edmonton Ave SW (Hwy 15-Sherwood St) MOL 01 3 143,910 143,910 School Rd NW (GCR - North High) MOL 02 3 98,555 98,555 Edmonton Ave SE (Sherwood-Jefferson) MOL 03 3 228,369 228,369 5th Ave SE (Bridge - Hwy 22) MOL 04 3 256,805 256,805 4th Ave SW (Lynn-Main) MOL 05 3 73,927 73,927 Century Ave SW (Dale-Boston) MOL 06 3 164,944 164,944 Blackbird/Blackhawk/Bluejay MOL 07 3 102,966 102,966 South Central Trunk Storm (Pond & Ballfields) NewconstOl 3 470,720 470,720 SC Trunk Storm (local storm sewer-east) New const 02 3 150,000 150,000 SC Trunk Storm (local storm sewer-west) New const 03 3 200,000 200,000 South Grade Trail (Dale-Hwy 15 S) New const 05 4 903,485 903,485 TKD/Uponor Public Roadway New const 08 3 375,000 375,000 Hwy 7 W/Montana St NW ped crossing New const 09 3 180,000 180,000 Parking & trail improvements New const 10 3 150,000 150,000 Clinton Ave SW (Harrington-Merrill) Part/a/03 3 119,820 119,820 Merrill St SW (SGR-Clinton) Part/a/ 04 3 133,020 133,020 Neal Ave SW (Keith -Sunset) Part/a/05 3 124,438 124,438 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 369,015 369,015 Dale St SW (SGR-Roberts) Part/a/ 09 3 735,870 735,870 Washington Ave W (Lynn-Main) Partial 10 3 258,769 258,769 Source Project # Priority 2018 2019 2020 2021 2022 Total South Grade Rd SW (School Rd SW -Dale St SW) Patt/al 11 3 320,000 3 350,000 320,000 Michigan St SE/NE (5th Ave -Hwy 7) Pattlal 12 3 New const 02 SC Trunk Storm (local storm sewer -west) 295,050 295,050 Church St SW (SGR-Linden) Reclaim 05 3 161,260 Fencing & Roadways CEM01 161,260 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 80,580 IT --1801 New Server for BS&A software 80,580 Harrington St SW (SGR-Linden) Reclaim 07 3 161,280 Ballistic/Riot Helmets PD -1904 161,280 Merrill St SW (Clinton -Linden) Reclaim 08 3 81,940 31,000 3 15,000 81,940 Neal Ave SW (Dale -Keith) Reclaim 09 3 23,000 57,675 23,000 57,675 Sunset St SW (SGR-Linden) Reclaim 10 3 110,925 164,244 10,000 164,244 Roberts Rd SW (School -Dale) Reclaim 12 3 720,000 3 305,118 305,118 Linden Ave SW (Dale -Harrington) Reclaim 14 3 400,920 11000,000 1,720,000 400,920 McDonald Dr SW (Lakewood - School) Reclaim 15 3 505,312 505,312 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 533,110 533,110 1stAve NE (Main -Adams) Reclaim 19 3 239,801 239,801 1stAve SE (Main -Adams) Reclaim 20 3 237,380 237,380 2nd Ave SW (Franklin -Main) Reclaim 21 3 94,953 94,953 Grove St SW (2nd -Washington) Reclaim 22 3 141,875 141,875 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 535,125 535,125 Larson St SW (Roberts -Lewis) Reclaim 24 3 158,553 158,553 Sherwood St SE (Summerset-Century) Reclaim 25 3 144,388 144,388 Southview Ct SW (Linden -Sunset) Reclaim 26 2 66,141 66,141 Sunset St SW (Linden-Southview) Reclaim 27 3 53,556 53,556 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 164,060 164,060 TH 15/Main St Reconstruction Recon 03 2 640 000 640,000 G.O. Improv Bonds - Debt Tax Levy Total 849,000 3 350,000 G.O. Stormwater Bonds South Central Trunk Storm (Pond & Ballfields) NewconstOl SC Trunk Storm (local storm sewer -east) New const 02 SC Trunk Storm (local storm sewer -west) New const 03 G.O. Stormwater Bonds Total 350,000 1,549,000 3 10,000 General Fund Fencing & Roadways CEM01 Survey Equipment ENGR-A01 Replace/Add Door Security Systems IT --1601 Virtual Server Refresh IT --1801 New Server for BS&A software IT --1802 Core Switch Upgrade IT --1901 EOC Chair Replacement PD -1802 Ballistic/Riot Helmets PD -1904 SCBA Gas Masks PD -1905 General Fund Total Grants - Federal T -hangar AIR 01 Rwy/Twy/Apron Crack Seal -Seal Coat AIR 02 Century Ave SE (Hwy 15 -Jefferson) Recon 02 Grants - Federal Total 2,157,355 3,109,689 1,756,890 1,900,000 1,900,000 10,823,934 3 849,000 849,000 3 350,000 350,000 3 350,000 350,000 849,000 350,000 350,000 1,549,000 3 10,000 10,000 10,000 10,000 10,000 50,000 3 67,300 67,300 3 12,000 12,000 4 18,000 18,000 2 6,625 6,625 2 31,000 31,000 3 15,000 15,000 3 23,000 23,000 3 13,000 13,000 110,925 95,000 10,000 10,000 10,000 235,925 3 720,000 720,000 3 356,699 356,699 2 1,000,000 11000,000 1,720,000 356,699 2,076,699 Source Project # Priority 2018 2019 2020 2021 2022 Total Grants - Other 1 Bluff SUNorthwoodstrail New const 04 4 450,000 450,000 LED streetlight retrofits UTL 90 3 90,000 90,000 90,000 90,000 90,000 450,000 Grants - Other Total 90,000 90,000 540,000 90,000 90,000 900,000 Grants - State T -hangar AIR 01 3 40,000 40,000 Pavement repairs HATSA01 3 9,600 9,600 Stormceptor for outdoor wash area HA TSA02 3 20,800 20,800 Interior Shop Painting HATSA03 3 44,800 44,800 Pond cleaning/excavation HA TSA04 3 11,200 11,200 Wash bay improvements HATSA05 3 32,000 32,000 South Grade Trail (Dale -Hwy 15 S) New const 05 4 600,000 600,000 2nd Ave SE Bridge Recon 01 3 400,000 400,000 Grants - State Total 449,600 644,800 20,800 11,200 32,000 1,158,400 HATS Fund (City only) Pavement repairs HATSA01 3 10,800 10,800 Stormceptor for outdoor wash area HA TSA02 3 23,400 23,400 Interior Shop Painting HATSA03 3 50,400 50,400 Pond cleaning/excavation HA TSA04 3 12,600 12,600 Wash bay improvements HATSA05 3 36,000 36,000 HATS Fund (City only) Total 10,800 50,400 23,400 12,600 36,000 133,200 Liquor Fund Core Switch Upgrade IT -1901 2 3,000 3,000 Replace roller system in beer cooler LIQ -1801 3 25,000 25,000 Liquor Fund Total 25,000 3,000 28,000 McLeod County Grant Pavement repairs HATSA01 3 9,600 9,600 Stormceptor for outdoor wash area HATSA02 3 20,800 20,800 Interior Shop Painting HATSA03 3 44,800 44,800 Pond cleaning/excavation HATSA04 3 11,200 11,200 Wash bay improvements HATSA05 3 32,000 32,000 McLeod County Grant Total 9,600 44,800 20,800 11,200 32,000 118,400 Municipal State Aid South Grade Trail (Dale -Hwy 15 S) New const 05 4 500,000 500,000 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Pattlal 08 3 700,000 700,000 Dale St SW (SGR-Roberts) Pattlal 09 3 350,000 350,000 Washington Ave W (Lynn -Main) Pattlal 10 3 500,000 500,000 Michigan St SE/NE (5th Ave -Hwy 7) Pattlal 12 3 700,000 700,000 Roberts Rd SW (School -Dale) Reclaim 12 3 150,000 150,000 2nd Ave SE Bridge Recon 01 3 550,000 550,000 TH 15/Main St Reconstruction Recon 03 2 500,000 500,000 Source Project # Priority 2018 2019 2020 2021 2022 Total Municipal State Aid Total 550,000 1,200,000 500,000 1,000,000 700,000 3,950,000 Refuse Fund 1 Leaf vacuum REFS 013 3 45,000 45,000 Truck, TA w/hooklift REFS -1801 3 85,000 85,000 Walking Floor Trailer REFS -1901 3 91,500 91,500 Forklift Replacement REFS -2101 3 35,000 35,000 Wheel loader replacement REFS -2201 2 170,000 170,000 Refuse Fund Total 130,000 91,500 35,000 170,000 426,500 Rural Fire Dept Fund Rescue 8 - 1 ton truck FD -1901 3 40,000 40,000 Rural Fire Dept Fund Total 40,000 40,000 Special Assessments Alley 17 Alley17 3 42,000 42,000 TKD/Uponor Public Roadway New const 08 3 375,000 375,000 Clinton Ave SW (Harrington -Merrill) Part/al03 3 39,330 39,330 Merrill St SW (SGR-Clinton) Part/al04 3 43,655 43,655 Neal Ave SW (Keith -Sunset) Part/al05 3 43,712 43,712 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 194,000 194,000 Dale St SW (SGR-Roberts) Partial 09 3 365,335 365,335 Washington Ave W (Lynn -Main) Partial 10 3 267,708 267,708 Michigan St SE/NE (5th Ave -Hwy 7) Partial 12 3 440,000 440,000 Church St SW (SGR-Linden) Reclaim 05 3 50,940 50,940 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 25,470 25,470 Harrington St SW (SGR-Linden) Reclaim 07 3 51,070 51,070 Merrill St SW (Clinton -Linden) Reclaim 08 3 25,860 25,860 Neal Ave SW (Dale -Keith) Reclaim 09 3 19,425 19,425 Sunset St SW (SGR-Linden) Reclaim 10 3 55,356 55,356 Roberts Rd SW (School -Dale) Reclaim 12 3 162,382 162,382 Linden Ave SW (Dale -Harrington) Reclaim 14 3 163,160 163,160 McDonald Dr SW (Lakewood - School) Reclaim 15 3 202,125 202,125 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 184,890 184,890 1stAve NE (Main -Adams) Reclaim 19 3 78,099 78,099 1stAve SE (Main -Adams) Reclaim 20 3 80,520 80,520 2nd Ave SW (Franklin -Main) Reclaim 21 3 32,207 32,207 Grove St SW (2nd -Washington) Reclaim 22 3 56,750 56,750 Hassan St (5th Ave S -1st Ave N) Reclaim 23 3 214,050 214,050 Larson St SW (Roberts -Lewis) Reclaim 24 3 77,202 77,202 Sherwood St SE (Summerset-Century) Reclaim 25 3 79,724 79,724 Southview Ct SW (Linden -Sunset) Reclaim 26 2 36,135 36,135 Sunset St SW (Linden-Southview) Reclaim 27 3 29,659 29,659 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 514,220 514,220 TH 15/Main St Reconstruction Recon 03 2 160,000 160,000 Special Assessments Total 1,116,110 593,485 356,592 908,152 1,135,645 4,109,984 Storm Water Utility Fund Ballpark Improvements PARK -7705 2 125,000 125,000 Source Project # Priority 2018 2019 2020 2021 2022 Total Clinton Ave SW (Harrington -Merrill) Part/al 03 3 12,500 12,500 Merrill St SW (SGR-Clinton) Part/al 04 3 13,900 13,900 Neal Ave SW (Keith -Sunset) Part/al 05 3 13,500 13,500 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 15,000 15,000 Dale St SW (SGR-Roberts) Part/al 09 3 45,000 45,000 Washington Ave W (Lynn -Main) Partial 10 3 40,000 40,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 12 3 75,000 75,000 Church St SW (SGR-Linden) Reclaim 05 3 14,200 14,200 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Harrington St SW (SGR-Linden) Reclaim 07 3 14,500 14,500 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,200 7,200 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,130 5,130 Sunset St SW (SGR-Linden) Reclaim 10 3 15,000 15,000 Roberts Rd SW (School -Dale) Reclaim 12 3 28,500 28,500 Linden Ave SW (Dale -Harrington) Reclaim 14 3 20,000 20,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 20,213 20,213 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 31,000 31,000 1stAve NE (Main -Adams) Reclaim 19 3 9,000 9,000 1stAve SE (Main -Adams) Reclaim 20 3 9,000 9,000 2nd Ave SW (Franklin -Main) Reclaim 21 3 3,600 3,600 Grove St SW (2nd -Washington) Reclaim 22 3 5,675 5,675 Hassan St (5th Ave S -1st Ave N) Reclaim 23 3 21,405 21,405 Larson St SW (Roberts -Lewis) Reclaim 24 3 7,720 7,720 Sherwood St SE (Summerset-Century) Reclaim 25 3 7,987 7,987 Southview Ct SW (Linden -Sunset) Reclaim 26 2 3,645 3,645 Sunset St SW (Linden-Southview) Reclaim 27 3 2,966 2,966 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 80,000 80,000 Leaf Vacuum STWT014 3 45,000 45,000 Mechanical Street Sweeper STWT 024 3 165,500 165,500 Leaf vacuum STWT 184 3 50,648 50,648 Vac -All Sweeper -CB Cleaner STWT879 3 226,058 226,058 Alan St outfall UTL 01 3 40,000 40,000 Ridgewater College flood study UTL 02 3 12,000 12,000 Bradford St SE drainage improvement UTL 03 n/a 100,000 100,000 9th Ave NW drainage improvement UTL 04 3 75,000 75,000 Greens Pond Improvement UTL 05 3 20,000 20,000 Bridgewater pond improvement UTL 06 3 30,000 30,000 Storm Water system repair UTL 100 3 20,000 20,000 20,000 20,000 20,000 100,000 Collection system infrastructure UTL 101 3 20,000 20,000 20,000 20,000 20,000 100,000 Storm Water Utility Fund Total 381,000 484,900 94,630 246,748 410,669 1,617,947 Wastewater Fund Replace/Add Door Security Systems 1T--1601 3 6,000 6,000 New Server for BS&A software 1T--1802 2 3,313 3,313 Core Switch Upgrade 1T--1901 2 3,000 3,000 Clinton Ave SW (Harrington -Merrill) Part/al 03 3 12,500 12,500 Merrill St SW (SGR-Clinton) Part/al 04 3 13,850 13,850 Neal Ave SW (Keith -Sunset) Part/al 05 3 13,250 13,250 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 100,000 100,000 Dale St SW (SGR-Roberts) Part/al 09 3 86,000 86,000 Washington Ave W (Lynn -Main) Partial 10 3 85,000 85,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 12 3 100,000 100,000 Church St SW (SGR-Linden) Reclaim 05 3 14,150 14,150 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Source Project # Priority 2018 2019 2020 2021 2022 Total Harrington St SW (SGR-Linden) Reclaim 07 3 14,250 14,250 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,150 7,150 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,135 5,135 Sunset St SW (SGR-Linden) Reclaim 10 3 14,500 14,500 Roberts Rd SW (School -Dale) Reclaim 12 3 52,000 52,000 Linden Ave SW (Dale -Harrington) Reclaim 14 3 40,000 40,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 40,425 40,425 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 56,000 56,000 1stAve NE (Main -Adams) Reclaim 19 3 22,500 22,500 1stAve SE (Main -Adams) Reclaim 20 3 22,500 22,500 2nd Ave SW (Franklin -Main) Reclaim 21 3 9,000 9,000 Grove St SW (2nd -Washington) Reclaim 22 3 11,350 11,350 Hassan St (5th Ave S -1st Ave N) Reclaim 23 3 42,810 42,810 Larson St SW (Roberts -Lewis) Reclaim 24 3 15,440 15,440 Sherwood St SE (Summerset-Century) Reclaim 25 3 15,975 15,975 Southview Ct SW (Linden -Sunset) Reclaim 26 2 7,290 7,290 Sunset St SW (Linden-Southview) Reclaim 27 3 5,932 5,932 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 130,000 130,000 TH 15/Main St Reconstruction Recon 03 2 550,000 550,000 Collection system infrastructure UTL 101 3 80,000 80,000 80,000 80,000 80,000 400,000 Water Meter Replacement UTL 31 3 137,500 137,500 275,000 Preliminary Treatment rehabilitation UTL 50 3 125,000 125,000 Lift station repairs & upgrades (Otter) UTL 51 3 100,000 100,000 MBR blower upgrade UTL 52 3 100,000 100,000 HVAC system upgrade UTL 53 3 80,000 80,000 Clean oxidation ditch UTL 54 3 80,000 80,000 Main LS pump #1 replace UTL 55 3 40,000 40,000 WWTF SCADA Upgrade UTL 56 3 500,000 500,000 Lift Station Repairs & Upgrades UTL 57 3 50,000 50,000 50,000 50,000 200,000 Storage Garage/Warehouse UTL 58 3 35,000 35,000 Oxidation Ditch Aero 2 bridges UTL 59 3 200,000 200,000 Biosolids handling UTL 60 3 500,000 500,000 Plant Equipment Upgrades UTL 61 3 215,000 215,000 1/2 ton work truck WWTF 023 3 28,644 28,644 Utility vehicle WWTF 138 4 14,205 14,205 Biosolids Spreader WWTF218 3 34,778 34,778 Tractor Mower WWTF 276 1 19,123 19,123 1 Jon truck w/plow WWTF 752 2 37,153 37,153 Service truck WWTF 760 3 64,154 64,154 Wastewater Fund Total 819,436 1,043,144 1,124,243 1,163,654 404,000 4,554,477 Water Fund Replace/Add Door Security Systems 1T--1601 3 6,000 6,000 New Server for BS&A software 1T--1802 2 3,312 3,312 Core Switch Upgrade 1T--1901 2 3,000 3,000 Clinton Ave SW (Harrington -Merrill) Partial 03 3 12,500 12,500 Merrill St SW (SGR-Clinton) Partial 04 3 13,850 13,850 Neal Ave SW (Keith -Sunset) Partial 05 3 13,250 13,250 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 100,000 100,000 Dale St SW (SGR-Roberts) Partial 09 3 86,000 86,000 Washington Ave W (Lynn -Main) Partial 10 3 85,000 85,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 12 3 100,000 100,000 Church St SW (SGR-Linden) Reclaim 05 3 14,150 14,150 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Source Project # Priority 2018 2019 2020 2021 2022 Harrington St SW (SGR-Linden) Reclaim 07 3 3 14,250 UTL 38 3 90,000 Ammonia analyzer replacement Merrill St SW (Clinton -Linden) Reclaim 08 3 WA TR 218 7,150 1/2 ton work truck WA TR 484 3 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,135 Sunset St SW (SGR-Linden) Reclaim 10 3 14,500 Roberts Rd SW (School -Dale) Reclaim 12 3 52,000 Linden Ave SW (Dale -Harrington) Reclaim 14 3 40,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 40,425 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 56,000 1stAve NE (Main -Adams) Reclaim 19 3 22,500 1stAve SE (Main -Adams) Reclaim 20 3 22,500 2nd Ave SW (Franklin -Main) Reclaim 21 3 9,000 Grove St SW (2nd -Washington) Reclaim 22 3 11,350 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 42,810 Larson St SW (Roberts -Lewis) Reclaim 24 3 15,440 Sherwood St SE (Summerset-Century) Reclaim 25 3 15,975 Southview Ct SW (Linden -Sunset) Reclaim 26 2 7,290 Sunset St SW (Linden-Southview) Reclaim 27 3 5,932 Century Ave SE (Hwy 15 -Jefferson) Recon 02 2 130,000 TH 15/Main St Reconstruction Recon 03 2 700,000 Water Treatment Plant facility repairs UTL 30 3 20,000 Water Meter Replacement UTL 31 3 412,500 412,500 Replace WTP Membranes UTL 32 3 400,000 Well rehabilitation UTL 33 3 60,000 90,000 80,000 80,000 High bay lighting at WTP UTL 34 3 Replace VFD for High Service Pump #2 UTL 35 3 Water SCADA Upgrade UTL 36 3 Water tower rehabilitation UTL 37 3 2nd Ave SE watermain relocation UTL 38 3 90,000 Ammonia analyzer replacement UTL 39 3 1/2 ton work truck WA TR 218 3 1/2 ton work truck WA TR 484 3 1/2 ton work truck WA TR 519 3 16,000 15,000 300,000 600,000 20,000 28,644 29,504 30,389 Total 14,250 7,150 5,135 14,500 52,000 40,000 40,425 56,000 22,500 22,500 9,000 11,350 42,810 15,440 15,975 7,290 5,932 130,000 700,000 20,000 825,000 400,000 310,000 16,000 15,000 300,000 600,000 90,000 20,000 28,644 29,504 30,389 Water Fund Total 365,312 1,143,144 1,228,389 664,889 939,222 4,340,956 GRAND TOTAL 10,491,830 10,335,694 8,586,907 8,037,135 6,623,279 44,074,845 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Calling a Special Workshop Meeting for 4:00 pm on January 9, 2018 Department: Administration LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Hutchinson Health has asked for some time to meet with the City Council to discuss their transition plans to becoming under the umbrella of Health Partners. Representatives of Health Partners will also be in attendance to share their story. I believe Andrea Walsh, the CEO of Health Partners will be one of the ones attending. Hutchinson Health and Health Partners will be sharing some history on how they got to this point and what the future holds for both Hutchinson Health and the community. Staff is asking that you consider calling this special workshop meeting. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on January 9, 2018 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: November 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 12/26/2017 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the November Financial Reports for the general fund and enterprise funds. Also attached is the November Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 TOTAL REVENUES 305,724 8,488,781 12,300,128 3,811,347 69.0 7,267,832 11,463,235 63.4 Wages & Benefits 608,494 7,348,727 8,175,052 826,325 2017 6,750,257 7,595,480 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 70.3 NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Miscellaneous Expenses 248,058 483,396 552,075 68,679 87.6 486,938 525,226 Taxes - 2,533,570 4,763,796 2,230,226 53.2 2,280,967 4,581,035 49.8 Other Taxes 9,968 233,670 300,000 66,330 77.9 229,236 272,000 84.3 Licenses & Permits 21,528 689,798 283,550 (406,248) 243.3 290,136 271,500 106.9 Intergovernmental Revenue 16,302 1,438,081 1,423,830 (14,251) 101.0 1,293,677 1,284,330 100.7 Charges for Services 177,314 2,120,761 2,817,291 696,530 75.3 1,730,257 2,350,666 73.6 Miscellaneous Revenues 76,904 282,090 339,500 57,410 83.1 190,033 291,300 65.2 Transfers -In - 1,145,461 2,292,161 1,146,700 50.0 1,215,335 2,332,404 52.1 Fines & Forfeitures 3,710 45,349 55,000 9,651 82.5 38,191 55,000 69.4 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 305,724 8,488,781 12,300,128 3,811,347 69.0 7,267,832 11,463,235 63.4 Wages & Benefits 608,494 7,348,727 8,175,052 826,325 89.9 6,750,257 7,595,480 88.9 Supplies 29,984 704,155 866,545 162,390 81.3 541,954 770,593 70.3 Services & Charges 157,158 2,201,867 2,596,456 394,589 84.8 2,194,628 2,461,936 89.1 Miscellaneous Expenses 248,058 483,396 552,075 68,679 87.6 486,938 525,226 92.7 Transfers -Out - 100,000 100,000 - 100.0 99,755 600,000 16.6 Capital Outlay 400 6,023 10,000 3,978 60.2 6,984 10,000 69.8 TOTAL EXPENDITURES 1,044,094 10,844,168 12,300,128 1,455,960 88.2 10,080,515 11,963,235 84.3 NET REVENUE (738,369) (2,355,387) - 2,355,387 (2,812,683) (500,000) Comments Revenues: Licenses & Permits Building permit revenue is driving the positive results in this category for the year. Intergovernmental Revenue The increase from 2016 is due to higher LGA needed to offset the reduced HUC PILOT for 2017. We are using $1,000,000 of LGA in 2017 compared to $862,500 in 2016. Charges for Services The increase from 2016 is due to new revenue from the Waterpark operations. Miscellaneous Revenues The increase from 2016 is due to the Ag Systems donation ($40K) toward the body camera program. Transfers -In The decrease from 2016 is due to a $111 K drop in the HUC PILOT payment based on reduced operating revenue for 2015. Expenditures: Wages & Benefits The increase from 2016 is due largely to new expense to staff the Waterpark operations. Transfers -Out This expense is the City's funding of operating expenses at the HATS facility. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 2017 ACTUALS NOVEMBER YTD General Fund Expense by Department 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED Mayor & City Council 4,952 37,217 49,962 12,745 74.5 31,764 44,290 71.7 City Administrator 29,639 356,735 395,266 38,531 90.3 364,437 430,251 84.7 Elections - - 6,850 6,850 - 12,892 15,950 80.8 Finance Department 21,406 302,159 355,653 53,494 85.0 316,675 361,468 87.6 Motor Vehicle 17,824 196,789 217,890 21,101 90.3 192,247 203,836 94.3 Assessing - 60,963 46,496 (14,467) 131.1 60,953 60,911 100.1 Legal 18,318 254,282 294,100 39,818 86.5 244,196 288,193 84.7 Planning 11,584 136,117 151,585 15,468 89.8 118,186 149,972 78.8 Information Services 29,327 425,182 535,168 109,986 79.4 410,039 504,738 81.2 City Hall Building 13,848 151,616 173,368 21,752 87.5 97,822 131,322 74.5 Police Department 246,440 2,821,207 3,216,585 395,378 87.7 2,690,894 3,062,565 87.9 Hospital Security 22,185 255,628 296,977 41,349 86.1 253,971 293,886 86.4 Emergency Management 97 21,789 10,000 (11,789) 217.9 9,306 12,800 72.7 Safety Committee - 9,896 10,000 104 99.0 8,772 9,500 92.3 Fire Department 39,834 302,784 343,461 40,677 88.2 290,374 306,733 94.7 Protective Inspections 19,129 223,912 236,552 12,640 94.7 203,201 227,556 89.3 Engineering 31,453 396,369 418,877 22,508 94.6 353,484 402,714 87.8 Streets &Alleys 98,915 1,276,963 1,548,036 271,073 82.5 1,246,611 1,517,341 82.2 Park/Recreation Administration 17,126 220,413 233,898 13,485 94.2 209,774 222,323 94.4 Recreation 11,558 203,239 232,724 29,485 87.3 190,951 234,397 81.5 Senior Citizen Center 7,449 76,891 84,801 7,910 90.7 73,490 83,747 87.8 Civic Arena 27,673 278,729 333,284 54,555 83.6 266,985 323,727 82.5 Park Department 50,261 785,242 879,100 93,858 89.3 789,872 852,751 92.6 Recreation Building 17,212 189,717 211,726 22,009 89.6 146,035 170,818 85.5 Events Center 19,928 209,335 259,478 50,143 80.7 210,866 243,017 86.8 Evergreen Building 2,150 21,518 26,225 4,707 82.1 21,917 25,450 86.1 Library 3,372 201,880 211,842 9,962 95.3 201,483 206,365 97.6 Waterpark 1,141 410,212 424,753 14,541 96.6 - - - Cemetery 22,349 123,384 132,974 9,590 92.8 129,421 130,785 99.0 Airport 3,220 87,009 103,679 16,670 83.9 89,921 104,635 85.9 Unallocated General Expense 255,703 806,990 858,818 51,828 94.0 843,975 1,341,194 62.9 TOTAL EXPENDITURES 1,044,094 10,844,168 12,300,128 1,455,960 88.2 10,080,515 11,963,235 84.3 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service 1ri11If_10*/»kiU]III r11:1*1 NET REVENUE Comments Liquor Sales Revenue REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 2017 ACTUALS NOVEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 502,901 5,460,379 6,123,000 662,621 89.2 5,305,525 5,868,000 90.4 531 2,357 4,000 1,643 58.9 2,578 3,000 85.9 503,432 5,462,736 6,127,000 664,264 89.2 5,308,103 5,871,000 90.4 343,798 4,114,186 4,591,390 477,204 89.6 4,029,274 4,398,810 91.6 48,709 546,794 662,377 115,583 82.6 497,710 568,211 87.6 4,926 16,254 24,250 7,996 67.0 18,612 17,400 107.0 18,885 197,004 218,550 21,546 90.1 181,913 198,350 91.7 - 3,915 5,850 1,935 66.9 4,121 5,650 72.9 - - 500,000 500,000 - - 475,000 - - - 20,000 20,000 - 9,685 20,000 48.4 - - 80,000 80,000 - - 80,200 - - - 127,635 127,635 - - 128,055 - 416,318 4,878,153 6,230,052 1,351,899 78.3 4,741,314 5,891,676 80.5 87,114 584,583 (103,052) (687,635) 566,789 (20,676) Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 220,371 212,709 3.6% 24.78 $ 24.94 -0.7% 24.7% 25.0% 10.0% 10.8% November Sales 2017 Year to Date Sales Change 173,194 2017 2016 Change Liquor 1,813,783 1,780,441 1.9% Beer 2,688,392 2,613,789 2.9% Wine 841,591 811,265 3.7% Other 116,613 100,030 16.6% 5,460,379 5,305,525 2.9% Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 220,371 212,709 3.6% 24.78 $ 24.94 -0.7% 24.7% 25.0% 10.0% 10.8% November Sales 2017 2016 Change 173,194 169,599 2.1% 216,340 215,527 0.4% 104,945 101,876 3.0% 8,422 8,159 3.2% 502,901 495,161 1.6% 19,633 19,150 2.5% $ 25.62 $ 25.86 -0.9% 24.1% 25.0% 9.4% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 Wages & Benefits 35,020 423,224 461,635 38,411 2017 424,212 479,983 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 90.2 NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Miscellaneous Expenses 372 10,646 12,200 1,554 87.3 12,361 13,500 Sales 181,127 2,232,592 2,384,950 152,358 93.6 2,186,799 2,306,000 94.8 Local Sales Tax 68,722 526,976 625,000 98,024 84.3 445,912 685,000 65.1 Intergovernmental Revenue - - - - - 500 - - Charges for Services 2,103 50,612 50,000 (612) 101.2 59,941 50,000 119.9 Miscellaneous Revenues 6,368 35,159 92,000 56,841 38.2 26,385 85,000 31.0 Capital Contributions - - - - - - - - TOTAL REVENUES 258,320 2,845,340 3,151,950 306,610 90.3 2,719,537 3,126,000 87.0 Wages & Benefits 35,020 423,224 461,635 38,411 91.7 424,212 479,983 88.4 Supplies 13,514 119,740 126,600 6,860 94.6 110,450 122,400 90.2 Services & Charges 28,204 411,779 522,250 110,471 78.8 431,111 507,350 85.0 Miscellaneous Expenses 372 10,646 12,200 1,554 87.3 12,361 13,500 91.6 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay - 91,827 250,000 158,173 36.7 552,431 250,000 221.0 Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service - 1,345,961 1,481,305 135,344 90.9 1,262,363 1,408,611 89.6 TOTAL EXPENDITURES 77,110 2,403,178 4,118,990 1,715,812 58.3 2,792,928 3,974,989 70.3 NET of REVENUES & EXPENDITURES 181,210 442,162 (967,040) (1,409,202) (73,391) (848,989) Year to Date Sales Comments 2017 2016 Change Water Sales Revenue: Residential 1,042,372 1,029,869 1.2% Commercial 333,306 342,920 -2.8% Industrial 318,270 281,720 13.0% Base Charge 385,313 383,376 0.5% WAC Charge 86,818 77,298 12.3% Other 66,513 71,615 -7.1% Total 2,232,592 2,186,799 2.1% Local Sales Tax YTD local sales tax revenue includes a final accounting of the August sales tax and the estimated tax for September. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 Wages & Benefits 45,560 496,845 655,584 158,739 2017 548,483 622,085 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 68.6 NOVEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Miscellaneous Expenses - 20,065 32,500 12,435 61.7 33,193 24,500 Sales 268,905 3,011,468 3,330,000 318,532 90.4 2,988,546 3,213,000 93.0 Local Sales Tax 68,722 526,976 625,000 98,024 84.3 445,912 685,000 65.1 Intergovernmental Revenue - - - - - - - - Licenses & Permits - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services 980 13,458 3,500 (9,958) 384.5 1,295 4,000 32.4 Miscellaneous Revenues 12,459 63,300 123,000 59,700 51.5 41,765 117,000 35.7 Capital Contributions - - - - - - - - TOTAL REVENUES 351,066 3,620,302 4,088,000 467,698 88.6 3,482,717 4,026,000 86.5 Wages & Benefits 45,560 496,845 655,584 158,739 75.8 548,483 622,085 88.2 Supplies 9,518 126,815 219,650 92,835 57.7 161,871 236,100 68.6 Services & Charges 46,428 641,616 780,450 138,834 82.2 726,464 742,550 97.8 Miscellaneous Expenses - 20,065 32,500 12,435 61.7 33,193 24,500 135.5 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay 10,395 337,984 350,000 12,016 96.6 276,930 350,000 79.1 Depreciation Expense - - 1,623,000 1,623,000 - - 1,530,000 - Debt Service - 1,344,895 1,460,650 115,755 92.1 1,439,408 1,568,854 91.7 TOTAL EXPENDITURES 111,901 2,968,221 5,181,834 2,213,613 57.3 3,186,348 5,117,234 62.3 NET of REVENUES & EXPENDITURES 239,165 652,081 (1,093,834) (1,745,915) 296,369 (1,091,234) Year to Date Sales Comments 2017 2016 Change Sewer Sales Revenue: Residential 1,431,297 1,467,890 -2.5% Commercial 401,799 412,379 -2.6% Industrial 713,466 656,432 8.7% Base Charge 335,278 333,043 0.7% SAC Charge 114,103 101,591 12.3% Other 15,524 17,212 -9.8% Total 3,011,468 2,988,546 0.8% Local Sales Tax YTD local sales tax revenue includes a final accounting of the August sales tax and the estimated tax for September. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 Refuse Fund Sales Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service 1ri11If_10*/»kiU]III r11:1*1 NET of REVENUES & EXPENDITURES 2017 ACTUALS NOVEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 100,372 1,086,404 1,193,300 106,896 91.0 1,071,567 1,149,500 93.2 - 9,711 12,500 2,789 77.7 9,167 12,500 73.3 2,377 10,065 7,000 (3,065) 143.8 6,968 2,500 278.7 102,749 1,106,181 1,212,800 106,619 91.2 1,087,701 1,164,500 93.4 14,677 157,931 188,733 30,802 83.7 157,939 190,804 82.8 2,393 48,697 62,400 13,703 78.0 46,918 62,400 75.2 58,466 580,697 731,550 150,853 79.4 602,623 704,727 85.5 - 1,253 5,750 4,497 21.8 3,523 3,750 93.9 - - 805,000 805,000 - - 55,000 - - - 190,374 190,374 - 79,091 95,000 83.3 - - 138,000 138,000 - - 124,000 - - 23,680 24,261 581 97.6 23,124 24,260 95.3 75,536 812,258 2,146,068 1,333,810 37.8 913,218 1,259,941 72.5 27,213 293,923 (933,268) (1,227,191) 174,483 (95,441) Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 2017 ACTUALS NOVEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 52,920 1,866,289 1,991,476 125,187 93.7 2,039,926 1,636,796 124.6 4,580 29,487 58,500 29,014 50.4 17,441 58,500 29.8 3,825 25,796 7,000 (18,796) 368.5 38,514 6,000 641.9 61,325 1,921,572 2,056,976 135,404 93.4 2,095,881 1,701,296 123.2 29,522 1,215,126 1,348,002 132,876 90.1 1,337,678 1,117,265 119.7 (46,475) (538,039) (538,028) 11 100.0 (419,727) (525,746) 79.8 46,596 520,488 582,363 61,875 89.4 499,836 559,899 89.3 4,550 70,519 78,626 8,107 89.7 79,815 70,257 113.6 18,805 260,552 231,004 (29,548) 112.8 215,978 188,573 114.5 1,969 9,808 14,000 4,192 70.1 8,397 13,500 62.2 - - 110,000 110,000 - - 110,000 - - - 623,000 623,000 - 215,269 150,000 143.5 - - 174,000 174,000 - - 134,000 - - 87,833 - (87,833) - - - - 54,966 1,626,287 2,622,967 996,680 62.0 1,937,246 1,817,748 106.6 6,359 295,284 (565,991) (861,275) 158,635 (116,452) Year to Date Sales Comments 2017 2016 Change Compost Sales Bagged 1,572,495 1,622,683 -3.17 Bulk 169,505 257,716 -34.2% Other 124,290 159,527 -22.1% Total 1,866,289 2,039,926 -8.5% Bulk sales is down mainly due to having no bitcon inventory over the summer. We should see some late season bitcon sales after the October crushing of 26,000 tons of concrete and blacktop, adding 20,000 yards of bitcon to inventory. Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017 is all principal and no interest. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 2017 ACTUALS NOVEMBER YTD Storm Water Utilit 2017 2017 AVAILABLE % BDGT BUDGET BALANCE USED 2016 YTD 2016 ACTUAL BUDGET 2016 % BDGT USED Sales 74,274 813,234 881,475 68,241 92.3 785,171 855,867 91.7 Licenses & Permits 70 4,780 1,500 (3,280) 318.7 4,470 - - Charges for Services - 560 - (560) - - - - Miscellaneous Revenues 2,517 14,567 7,000 (7,567) 208.1 14,156 7,000 202.2 Capital Contributions - - - - - - - - TOTAL REVENUES 76,861 833,141 889,975 56,834 93.6 803,796 862,867 93.2 Wages & Benefits 18,862 215,792 256,432 40,640 84.2 205,296 243,986 84.1 Supplies 1,706 15,427 38,800 23,373 39.8 15,428 43,925 35.1 Services & Charges 13,892 189,273 163,600 (25,673) 115.7 141,755 164,100 86.4 Miscellaneous Expenses - 7,160 11,250 4,090 63.6 8,877 11,250 78.9 Transfers -Out - - - - - - - - CapitalOutlay - 15,337 170,000 154,663 9.0 8,140 120,000 6.8 Depreciation Expense - - 153,000 153,000 - - 133,000 - Debt Service - 148,950 160,550 11,600 93.5 145,633 150,850 70.2 TOTAL EXPENDITURES 34,460 591,939 953,632 361,693 62.1 525,129 867,111 60.6 NET of REVENUES & EXPENDITURES 42,400 241,202 (63,657) (304,859) 278,667 (4,244) HATS Operation Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES Comments Charges for Services REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2017 2017 ACTUALS NOVEMBER YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 6,650 155,630 162,280 6,650 95.9 149,650 156,045 95.9 18,217 209,989 325,000 115,011 64.6 210,194 530,000 39.7 454 1,839 3,500 1,661 52.6 1,270 3,150 40.3 - 100,000 100,000 - 100.0 99,755 99,755 100.0 25,321 467,459 590,780 123,321 79.1 460,870 788,950 58.4 2,002 22,206 39,495 17,289 56.2 44,548 59,470 74.9 22,124 241,418 341,650 100,232 70.7 205,108 528,600 38.8 5,055 108,046 162,000 53,954 66.7 118,486 161,200 73.5 - 25 5,600 5,575 0.4 25 5,171 0.5 14,800 19,663 42,035 22,372 46.8 - 33,600 - 43,981 391,358 590,780 199,422 66.2 368,167 788,041 46.7 (18,660) 76,101 - (76,101) 92,702 909 The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Oppenheimer & Co. Inc. F�PENHEWE 85 Brad Street STATEMENT OF K New York N 10004 (212) 668-8000 0 ACCOUNT Transacts Business on All Principal Exchanges News and Information ADVANTAGE BANK DEPOSIT PROGRAM NOTICE Please note that State Bank of India (California) [Los Angeles, CA] and Texas Capital Bank, National Association [Dallas, TX] were recently added as Deposit Banks. In the coming weeks or months, we may amend the Deposit Bank List to include one or more of the following banks: Chemical Bank [Midland, MI]; City National Bank of Florida [Miami, FL]; First Western Bank and Trust [Minot, ND]; Wells Fargo Bank, National Association [Sioux Falls, ID]. As always, kindly notify your Financial Advisor if you wish to designate any Deposit Bank as ineligible to receive your funds. LOOKING AHEAD With the end of 2017 fast approaching, it's time to prepare for year-end. Although Oppenheimer does not provide tax advice, your Financial Advisor and tax professional can work together to identify realized and unrealized capital gains and losses which may be used to minimize your tax liability. Before the year draws to a close, you and your Financial Advisor should review your portfolio to address both short-term needs and long-range goals. From all of us at Oppenheimer, best wishes for a safe and joyous holiday season and a happy, healthy 2018. Portfolio Summary Account Number: D25-5019707 For the Period: 11/01/17 -11/30/17 Tax ED Number: ON FILE Last Statement: 10/31/17 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 This Financial Advisor Period Estimated 11/30/17 Advantage Bank Deposits" $416.16 Mutual Funds 7,828,522.17 Government Agency Bonds 2,484,625.00 Municipal Bonds 3,530,525.00 Certificates of Deposit 9,026,388.79 Cash Account Balance 1,119.28 Total Asset Value $22,871,596.40 Account Number: D25-5019707 For the Period: 11/01/17 -11/30/17 Tax ED Number: ON FILE Last Statement: 10/31/17 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 Net Value of Accrued Interest $53,624.21 $73,663.49 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance $0.00 Net Buy and Sell Transactions -945,607.43 Financial Advisor Previous Estimated SULLIVAN/SULLIVAN Period Annual Income X2J 10/31/17 21,642.50 (800) 258-3387 $2,902.74 $0.08 26,812.50 7,933,271.35 72,241.60 Internet Address: www.opco.com 3,389,677.00 48,500.00 $173,152.93 2,971,305.00 84,200.40 8,551,117.97 154,013.50 Income Summary 0.00 $-1,419.04 $-1,419.04 $22,848,274.06 $358,955.58 Reportable Net Value of Accrued Interest $53,624.21 $73,663.49 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance $0.00 Net Buy and Sell Transactions -945,607.43 Net Miscellaneous Credits/Debits 894,638.78 Net Income Activity 49,601.35 Net Advantage Bank Deposit Activity 2,486.58 Closing Cash Balance $1,119.28 Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 NIINNEAPOLIS, MN 55402 This Period Year to Date Advantage Bank Dep Interest $0.03 $0.26 Corporate Accrued Int Received 0.00 276.85 Corporate Interest 17,272.39 79,452.59 Municipal Interest 21,642.50 35,005.00 Government Interest 4,500.00 26,812.50 Dividends 6,186.43 31,605.73 Total Reportable $49,601.35 $173,152.93 Non -Reportable Municipal Accrued Int Paid $-1,419.04 $-1,419.04 Total Non -Reportable $-1,419.04 $-1,419.04 PPENHEIh1EI TOTAL POSITIONS Original Face Value Current Face Value Est Annual Income $15,759,000.00 $15,759,000.00 $300,038.90 PORTFOLIO OVERVIEW Multiple Portfolios report as of 12/1/17 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Estimated Portfolio Totals Estimated Portfolio Averages Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 Original Face Value $15,759,000.00 Coupon 1.90% Valid Positions 51 Current Face Value $15,759,000.00 Maturity 3.35 yrs Exceptions 0 Market Value $15,685,451.39 Effective Maturity 2.92 yrs Total Positions 51 Accrued Interest $56,635.26 Modified Duration 2.77 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $15,742,086.65 Yield to Maturity 2.16 Please see exception report for positions not included in reports. Yield to Worst 2.05% POSITIONS W/ MARKET PRICE Positions 51 of 51 Market Price 99.53 Priced Orig. Face Value $15,759,000.00 Rating Priced Current Face Value $15,759,000.00 a a a Priced Positions 51 of 51 Priced Market Principal $15,685,451.39 Average Coupon 1.90% Average Price 99.53 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollar value at issuance Current Face: the dollar value after the current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 42 )EPENHEIMEk PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 12/1/17 Please see the last page of this report for detail. Page 4 of 42 PORTFOLIO SUMMARY HOLDINGS BY SECURITY TYPE Portfolio Totals Fed Exempt Fed Taxable Total Positions Face 10001 %Face Current Face Value $15,759,000 $15,759,000 Agency 4 $2,500.0 15.9% Positions 51 51 of 51 Asset Backed - - Accrued Interest $56,635 $56,635 CD 40 $9,699.0 61.5% Est Annual Income $300,039 $300,039 CEF - - CMO * Portfolio Average Corp - - - Avg Coupon Rate 1.904% 1.904% Muni 7 $3,560.0 22.6% Avg Maturity 3.4yrs 3.4yrs Pass Thru - - Preferred Treas - - Total 51 $15,759.0 100.0% * Current Face Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs * Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Rating Positions Face 10001 % Face AAA 6 $3,500.0 22.2% AAA 22 13 AA 4 $2,000.0 12.7% > AA A 1 $560.0 3.6% u BAA - - - .LL. A Below BAA - - BAA NR 40 $9,699.0 61.5% o� M Total 51 $15,759.0 100.0% Y C a) Below L BAA a NR 0 30 20 30 40 50 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value - weighted. Please see the last page of this report for detail. Page 4 of 42 PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 12/1/17 32 28 24 20 Lu Q 16 a 0 12 8 4 0 1 MATURITY EXPOSURE ,01 N N9 0 ,yp 0 ,y's. v ,y3 0 .y� ,y0 0 1r6 til 0 ,y0 0 ,y� ,�O l� l� 1� 1� 1� 1� 1� 1� 0 N � ,y0 ,y0 ,y,y,y0 ,y0 ,y,y0 ,y,y0 ,y,y,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,yO�Op Q�w Q Current Face Value -weighted. MATURITY SCHEDULE Year Face (0001 % Year Face (0001 2017 2031 - 2018 $1,958.0 12.4% 2032 2019 $2,162.0 13.7% 2033 2020 $3,265.0 20.7% 2034 2021 $2,225.0 14.1% 2035 2022 $4,664.0 29.6% 2036 2023 $245.0 1.6% 2037 2024 $1,000.0 6.3% 2038 2025 $240.0 1.5% 2039 2026 - - 2040 2027 Muni:Non AMT 2041+ 2028 - Perpetual 2029 - - - 2030 - Muni:Subj AMT 32 28 24 20 Lu Q 16 a 0 12 8 4 0 1 MATURITY EXPOSURE ,01 N N9 0 ,yp 0 ,y's. v ,y3 0 .y� ,y0 0 1r6 til 0 ,y0 0 ,y� ,�O l� l� 1� 1� 1� 1� 1� 1� 0 N � ,y0 ,y0 ,y,y,y0 ,y0 ,y,y0 ,y,y0 ,y,y,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,yO�Op Q�w Q Current Face Value -weighted. Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Mav Jun Jul Aug Seo Oct Nov Dec Total Agency $15,500 $5,000 - $3,750 - - $15,500 $5,000 - $3,750 - - $48,500 CD $7,212 $10,699 $17,017 $9,700 $23,512 $15,529 $7,212 $10,699 $17,017 $9,700 $23,512 $15,529 $167,339 Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - Muni:Taxable - $13,363 - $7,095 $21,643 - - $13,363 - $7,095 $21,643 - $84,200 Total $22,712 $29,061 $17,017 $20,545 $45,154 $15,529 $22,712 $29,061 $17,017 $20,545 $45,154 $15,529 $300,039 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 42 PPEIHEIEI PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 12/1/17 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $15,759,000 $15,759,000 Positions 51 51 of 51 Market Value $15,685,451 $15,685,451 Accrued Interest $56,635 $56,635 Total Market Value $15,742,087 $15,742,087 Est Annual Income $300,039 $300,039 Portfolio Averages ■ Treas 0.0% ** Coupon Rate 1.904% 1.904% Maturity 3.4yrs 3.4yrs Effective Maturity 2.9yrs 2.9yrs Modified Duration 2.8 2.8 Yield To Maturity 2.16% 2.16% Yield To Worst 2.05% 2.05% ** Market Price 99.533 99.533 ** Par Value wtd, other avgs Mkt Value wtd. Incl only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE ❑ AAA 22.1% ❑ AA 12.7% ❑ A 3.6% ❑ BAA 0.0% ❑ Below BAA 0.00/0 ❑ NR 61.7% Total: 100.00/0 Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency CD ■ Agency 15.8% ■ Asset Backed 0.0% ■ CD 61.7% ■ CEF 0.0% r CMO 0.0% Corp 0.0% Muni 22.5% Pass Thru 0.0% _ Preferred 0.0% ■ Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. - 911jV„r��, � 100 90 80 70 60 x 50 0 40 30 20 10 0 20 b Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 42 )EPEN14EIMEP PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES MATURITY EXPOSURE 32 28 24 20 H 16 0 12 8 4 0 �1 �g �q,yO,y4r "k y11P,vN 1(po y(b A lb q 034r31y3.530431(io303A -1b �q yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,yO,y0,10�0 Q�w Q 2� Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 24 20 16 H Y 12 0 8 4 0 �ti3 ah X01 00i O IV 11, ah l01 00i O IV 15 ah (01 0 0i x a'o0'o0'01'00' O O O O O O O O O O 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y 'Y '1• 'L 'L 'L 'L 'L 'L 'L 'L Includes only positions with market price & calculations on report date. Market Value -weighted. Multiple Portfolios report as of 12/1/17 Please see the last page of this report for detail. Page 7 of 42 PORTFOLIO EXPOSURE Maturity Effective Maturity Duration to Worst Average: 3.35yrs Average: 2.92yrs Average: 2.77 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2017 - - 00-01 $2,950,531 18.7% 2018 $1,960,396 12.5% $2,950,531 18.7% 01-02 $2,173,995 13.8% 2019 $2,173,995 13.8% $2,173,995 13.8% 02-03 $3,745,847 23.8% 2020 $3,260,224 20.7% $3,745,847 23.8% 03-04 $3,219,947 20.5% 2021 $2,211,183 14.0% $2,969,122 18.9% 04-05 $2,416,138 15.3% 2022 $4,658,555 29.6% $2,666,964 16.9% 05-06 $741,991 4.7% 2023 $244,775 1.6% $244,775 1.6% 06-07 $493,638 3.1% 2024 $990,854 6.3% $990,854 6.3% 07-08 - - 2025 $242,105 1.5% - - 08-09 2026 - - 09-10 2027 10-11 2028 11-12 2029 12-13 2030 13-14 2031 14-15 2032 15-16 2033 16-17 2034 17-18 2035 18-19 2036 19-20 2037 20-21 2038 21-22 2039 22-23 2040 23-24 2041+ 24-25 Perpet 25-26 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 42 PPENHEIMF_ PORTFOLIO POSITION DETAIL Multiple Portfolios report as of 12/1/17 Page 1 of 3 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls ALLY BK MIDVALE UTAH 3 CD 248 1.250 02/26/18 NR NR 1.58% 0.23 $100.00 1.249 $248,000 100.04 $858 Conditional Puts - Death of holder 02006LNY5 0.00 05/09/17 1.066 $248,000 $248,102 $102 BANK NORTH CAROLINA THOMASVILLE N B CD 245 1.000 02/27/18 NR NR 1.56% 0.23 $100.00 1.000 $245,000 99.96 $54 Conditional Puts - Death of holder 06414QXX2 0.00 05/09/17 1.187 $245,000 $244,895 ($105) MERRICK BK SOUTH JORDAN UTAH B CD 245 0.900 05/10/18 NR NR 1.56% 0.43 $100.00 0.900 $245,000 99.91 $151 Conditional Puts - Death of holder - Restrict 59013JNV7 0.00 05/09/17 1.121 $245,000 $244,770 ($230) KEY BK NATL ASSN OHIO B CD 245 1.000 05/11/18 NR NR 1.56% 0.43 $100.00 1.000 $245,000 99.90 $161 Conditional Puts - Death of holder - Restrict 49306SWN2 0.00 05/09/17 1.224 $245,000 $244,765 ($235) CONNECTONE BANK B CD 245 1.000 05/14/18 NR NR 1.56% 0.44 $100.00 1.000 $245,000 99.90 $148 Conditional Puts - Death of holder 20786ABM6 0.00 05/09/17 1.227 $245,000 $244,757 ($243) BANK LEUMI USA NEW YORK N Y B CD 245 1.250 06/22/18 NR NR 1.56% 0.54 $100.00 1.249 $245,000 99.92 $1,393 Conditional Puts - Death of holder 063248GE2 0.01 05/09/17 1.399 $245,000 $244,802 ($198) BANK INDIA NEW YORK BRH B CD 245 1.500 09/12/18 NR NR 1.56% 0.76 $100.00 1.500 $245,000 100.01 $826 Conditional Puts - Death of holder - Restrict 06279H2Q5 0.01 09/14/17 1.479 $245,000 $245,029 $29 ENERBANK USA SALT LAKE CITY UTAH B CD 240 1.350 10/04/18 NR NR 1.53% 0.83 $100.00 1.350 $240,000 99.87 $9 Conditional Puts - Death of holder - Restrict 29266NVE4 0.01 05/09/17 1.513 $240,000 $239,678 ($322) MAIN STR BK CORP WHEELING WV B CD 245 1.450 02/14/19 NR NR 1.56% 1.18 $100.00 1.450 $245,000 99.78 $788 Conditional Puts - Death of holder 56034WAP6 0.02 05/09/17 1.636 $245,000 $244,461 ($539) WORLDS FOREMOST BK SYDNEY NEB A CD 200 1.300 05/28/19 NR NR 1.27% 1.46 $100.00 1.300 $200,000 99.23 $64 Conditional Puts - Death of holder 981571CM2 0.02 05/26/16 1.826 $200,000 $198,468 ($1,532) RIVERSIDE CALIF CMNTY COLLEGEDIST B Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 3.20% 1.61 $101.50 1.657 $507,485 100.51 $4,039 TAXABLE - Material Events 76886PFA6 0.03 05/09/17 2.029 $505,585 $502,550 ($3,035) AMERICAN EXPRESS FSB B CD 247 2.150 11/13/19 NR NR 1.58% 1.89 $100.00 2.150 $247,000 100.38 $320 Conditional Puts - Death of holder - Restrict 02587CCR9 0.05 05/09/17 1.950 $247,000 $247,934 $934 CIT BK SALT LAKE CITY UTAH B CD 240 2.100 11/13/19 NR NR 1.54% 1.89 $100.00 2.100 $240,000 100.56 $304 Conditional Puts - Death of holder - Restrict 17284C3N2 0.05 05/09/17 1.807 $240,000 $241,334 $1,334 BMW BANK OF NORTH AMERICA - UT B CD 245 1.550 12/16/19 NR NR 1.55% 1.97 $100.00 1.550 $245,000 99.44 $1,810 Conditional Puts - Death of holder - Restrict 05580AFT6 0.05 05/09/17 1.833 $245,000 $243,626 ($1,374) TBK BK SSB DALLAS TEX B CD 245 1.600 12/16/19 NR NR 1.55% 1.99 $100.00 1.596 $245,000 99.54 $881 Callable 03/18@100 -Conditional Puts - Dea 87219RBC7 0.05 05/09/17 1.832 $245,005 $243,871 ($1,135) BARCLAYS BANK DELAWARE B CD 240 2.050 12/17/19 NR NR 1.54% 1.97 $100.00 2.049 $240,000 100.52 $2,305 Conditional Puts - Death of holder 06740KJC2 0.05 05/09/17 1.790 $240,000 $241,241 $1,241 SALLIE MAE BK SALT LAKE CITY UT B CD 245 1.750 03/09/20 NR NR 1.56% 2.19 $100.00 1.749 $245,000 99.70 $1,034 Conditional Puts - Death of holder - Restrict 795450ZT5 0.06 05/09/17 1.888 $245,000 $244,253 ($747) CONNECTICUT ST GO BDS B Muni -Taxable CT 560 2.534 04/15/20 Al A+ 3.59% 2.27 $100.92 2.140 $565,124 100.53 $1,971 TAXABLE - Material Events 20772JEK4 0.06 11/21/17 2.304 $565,046 $562,940 ($2,106) MASSACHUSETTS ST GO BDS B Muni -Taxable MA 500 2.090 05/01/20 Aal AA 3.18% 2.33 $100.00 2.090 $499,995 99.89 $987 TAXABLE - Material Events 57582P2T6 0.07 05/09/17 2.138 $499,995 $499,435 ($560) MB FINL BK N A CHICAGO ILL B CD 245 1.300 05/11/20 NR NR 1.55% 2.39 $100.00 1.300 $245,000 99.12 $209 Conditional Puts - Death of holder - Restrict 55266CRK4 0.06 05/09/17 1.671 $245,000 $242,834 ($2,166) CENTENNIAL BK CONWAY ARK B CD 245 1.300 05/20/20 NR NR 1.55% 2.42 $100.00 1.300 $245,000 98.97 $131 Conditional Puts - Death of holder 15135KBA8 0.06 05/09/17 1.728 $245,000 $242,481 ($2,519) THIRD FED SVGS & LN ASSN OF CLEVEL B CD 245 1.900 09/15/20 NR NR 1.56% 2.68 $100.00 1.900 $245,000 99.69 $1,033 Conditional Puts - Death of holder - Restrict 88413QBQO 0.09 09/15/17 2.014 $245,000 $244,243 $757 Please see the last page of this report for detail. Page 37 of 42 Multiple Portfolios POSITION DETAIL as of 12/01/2017 Page 2 of 3 Please see the last page of this report for detail. Page 38 of 42 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls CAPITAL ONE, NATIONAL ASSOCIATION B CD 245 1.400 09/21/20 NR NR 1.53% 2.71 $100.00 1.400 $245,000 97.94 $705 Conditional Puts - Death of holder 14042RCA7 0.09 05/09/17 2.161 $245,000 $239,963 ($5,037) WEBBANK B CD 245 2.000 09/28/20 NR NR 1.56% 2.73 $100.00 2.000 $245,000 99.94 $94 Callable 12/17@100 -Conditional Puts - DL 947547JR7 0.08 09/28/17 2.023 $245,000 $244,846 ($154) WEX BK MIDVALE UTAH B CD 245 2.000 10/19/20 NR NR 1.56% 2.77 $100.00 2.000 $245,000 99.90 $644 Conditional Puts - Death of holder - Restrict 92937CGB8 0.09 10/18/17 2.037 $245,000 $244,745 ($255) FIRST BUSINESS BK MADISON WIS B CD 245 1.400 11/13/20 NR NR 1.53% 2.85 $100.00 1.400 $245,000 98.14 $207 Conditional Puts - Death of holder 31938QR89 0.10 05/09/17 2.056 $245,000 $240,431 ($4,569) CAPITAL ONE BK USA NATL ASSN GLEN B CD 245 2.050 12/29/20 NR NR 1.56% 2.93 $100.00 2.049 $245,000 99.94 $2,188 Conditional Puts - Death of holder 14042OS43 0.10 05/09/17 2.070 $245,000 $244,851 ($149) COMENITY CAP BK SALT LAKE CITY UTA B CD 245 1.600 06/07/21 NR NR 1.54% 3.40 $100.00 1.600 $245,000 98.31 $311 Conditional Puts - Death of holder - Restrict 20033AQP4 0.12 05/09/17 2.101 $245,000 $240,855 ($4,145) COMMUNITY BK PASADENA CALIF B CD 245 1.550 06/15/21 NR NR 1.54% 3.43 $100.00 1.550 $245,000 98.29 $208 Conditional Puts - Death of holder - Restrict 203507BA5 0.12 05/09/17 2.052 $245,000 $240,813 ($4,187) EAST BOSTON SVGS BK BOSTON MA B CD 245 1.500 06/23/21 NR NR 1.53% 3.41 $100.00 1.500 $245,000 97.94 $1,661 Conditional Puts - Death of holder 27113PBEO 0.14 05/09/17 2.104 $245,000 $239,960 ($5,040) FEDERAL HOME LN MTG CORP CALL 2% B Agency 500 2.000 07/26/21 Aaa AA+ 3.15% 3.47 $100.00 2.000 $500,000 98.97 $3,556 Callable 01/18@100 3134GBYJ5 0.14 07/26/17 2.296 $500,000 $494,850 ($5,150) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 1.500 10/28/21 Aaa AA+ 3.17% 0.89 $100.00 1.000 $500,000 99.60 $750 Callable 01/18@100 - Multi -Step Coupon 3134GASK1 0.01 05/09/17 1.953 $500,000 $497,985 ($2,015) FOCUS BK CHARLESTON MO B CD 245 2.100 11/24/21 NR NR 1.56% 3.78 $100.00 2.100 $245,000 99.89 $155 Conditional Puts - Death of holder 34415LAN1 0.17 11/24/17 2.130 $245,000 $244,721 ($279) MIZRAHI TEFAHOT BANK, LTD B CD 245 1.750 11/30/21 NR NR 1.56% 0.23 $100.00 1.247 $245,000 100.12 $59 Callable 02/18@100 - Multi -Step Coupon -Co 606857Q78 0.00 05/09/17 1.224 $245,000 $245,299 $299 STATE BK INDIA NEW YORK N Y B CD 247 2.350 01/26/22 NR NR 1.59% 3.90 $100.00 2.349 $247,000 100.70 $2,099 Conditional Puts - Death of holder - Restrict 8562845Z3 0.18 05/09/17 2.172 $247,000 $248,727 $1,727 GOLDMAN SACHS BK USA NEW YORK B CD 247 2.300 03/08/22 NR NR 1.58% 4.01 $100.00 2.299 $247,000 100.39 $1,370 Conditional Puts - Death of holder 38148PGX9 0.19 05/09/17 2.203 $247,029 $247,966 $937 COMENITY BK WILMINGTON DE A CD 200 2.300 03/29/22 NR NR 1.28% 4.10 $100.00 2.300 $200,000 100.34 $76 Conditional Puts - Death of holder 20036DXN2 0.18 03/29/17 2.219 $200,000 $200,670 $670 SYNCHRONY BK RETAIL CTF DEP PROGR B CD 245 2.400 04/07/22 NR NR 1.57% 4.09 $100.00 2.400 $245,000 100.72 $950 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.19 05/09/17 2.224 $245,000 $246,764 $1,764 MARYSVILLE MICH PUB SCHS DIST GO U B Muni -Taxable MI 500 2.317 05/01/22 Aa1 3.17% 4.15 $98.85 2.565 $494,230 99.54 $1,094 TAXABLE - Material Events 574446GV6 0.20 05/09/17 2.427 $494,230 $497,705 $3,475 NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 3.08% 4.21 $99.43 1.771 $497,125 96.69 $779 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.20 05/09/17 2.448 $497,125 $483,435 ($13,690) JP MORGAN CHASE BANK NA B CD 245 1.250 05/31/22 NR NR 1.55% 2.43 $100.00 1.243 $245,000 99.38 $42 Callable 05/18@100 - Multi -Step Coupon -Co 48125Y21_7 0.07 05/09/17 1.707 $245,000 $243,476 ($1,524) FEDERAL HOME LN MTG CORP CALL STE B Agency 1,000 2.100 07/27/22 Aaa AA+ 6.35% 3.47 $100.00 2.100 $1,000,000 99.59 $7,408 Callable 01/18@100 - Multi -Step Coupon 3134GBYN6 0.14 07/27/17 2.256 $1,000,000 $995,940 ($4,060) AMERICAN EXPRESS CENTURIAN BK CTF B CD 245 2.350 08/08/22 NR NR 1.56% 4.37 $100.00 2.350 $245,000 99.80 $1,877 Conditional Puts - Death of holder - Restrict 02587DV47 0.22 08/08/17 2.394 $245,000 $244,520 ($480) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 2.000 08/22/22 3.16% 3.08 $100.00 2.000 $500,000 99.17 $2,833 Callable 02/18@100 - Multi -Step Coupon 3134GBB27 0.11 08/22/17 2.306 $500,000 $495,850 ($4,150) ALLEGIANCE BK TEX HOUSTON ACQUIRE B CD 245 2.200 11/03/22 NR NR 1.55% 4.65 $100.00 2.200 $245,000 99.16 $30 Conditional Puts - Death of holder - Restrict 01748DAY2 0.23 11/03/17 2.380 $245,000 $242,952 ($21048) Please see the last page of this report for detail. Page 38 of 42 Multiple Portfolios POSITION DETAIL as of 12/01/2017 Page 3 of 3 *See glossary for ACCT legend Please see the last page of this report for detail. Page 39 of 42 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls DISCOVER BK GREENWOOD DEL B CD 245 2.450 11/18/22 NR NR 1.57% 4.63 $100.00 2.450 $245,000 100.27 $280 Conditional Puts - Death of holder 254672WU8 0.25 05/09/17 2.391 $245,000 $245,671 $671 WELLS FARGO BANK NA 84 MO B CD 245 1.650 11/23/22 NR NR 1.57% 0.95 $100.00 1.650 $245,000 100.37 $133 Callable 11/18@100 - Multi -Step Coupon -Co 94986TWE3 0.01 05/09/17 1.263 $245,000 $245,909 $909 LIVE OAK BANKING COMPANY WILMINGT B CD 245 2.500 12/13/23 NR NR 1.56% 5.57 $100.00 2.500 $245,000 99.91 $0 Conditional Puts - Death of holder 538036CZ5 0.33 12/13/17 2.517 $245,000 $244,775 ($225) COMMERCE CALIF CMNTY DEV COMMN S B Muni -Taxable CA 500 3.000 08/01/24 AA 3.14% 5.92 $105.32 2.200 $526,595 98.41 $5,167 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.40 05/09/17 3.267 $524,630 $492,050 ($32,580) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 3.14% 6.26 $97.35 2.998 $486,750 98.48 $1,228 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.44 05/09/17 2.843 $486,750 $492,410 $5,660 HSBC BANK USA, NATIONAL ASSOCIATIO B CD 240 2.250 03/11/25 NR NR 1.54% 2.19 $100.00 2.249 $240,000 100.35 $1,258 Callable 03/20@100 - Multi -Step Coupon -Co 40434ASB6 0.06 05/09/17 2.088 $240,000 $240,847 $847 *See glossary for ACCT legend Please see the last page of this report for detail. Page 39 of 42 HRA H UTCHEN50N F1OU'SING AND REO@VELOPMENT AUTHp RITV Regular Board Meeting Tuesday, November 21, 2017, 7:00 AM Min utes CALL TO ODDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Eileen Henry and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 17, 2017 Nikki Willemssen moved to approve the Minutes of the regular board meeting as written. Gary Forcier seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Willemssen moved to approve City Center General Fund payments of $14,604.16 for checks 8888 to 8896. Gary Forcier seconded and the motion carried unanimously. b. Gary Forcier moved to approve City Center October 31, 2017 financial statements. Nikki Willemssen seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers operating account payments of $29,044.47 for checks 14113 to 14139 and approve Park Towers Security Account payments of $219.42 for checks 1559. Gary Forcier seconded and the motion carried unanimously. d. Nikki Willemssen moved to approve Park Towers September 2017 Financial Reports. Gary Forcier seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report— 100% occupied. b. Park Towers' November Newsletter: FYI c. Update on LED lighting project: Jean Ward updated the Board on the project. She informed them that the stairwell fixtures were missed during the initial fixture inventory survey. They will be included now so all the light fixtures in the building will be updated. d. Nikki Willemssen moved to approve Resolution 2017-10 approving removal from depreciation schedule. Eileen Henry seconded and the motion carried unanimously. e. Nikki Willemssen moved to approve Resolution 2417-11 to'write off uncollectable accounts. Eileen Henry seconded and the motion carried unanimously. f. Nikki Willemssen moved to approve Resolution 2017-12 to void uncashed checks. Gary Forcier seconded and the motion carried unanimously. g. HUD REAC Inspection scheduled for December 6, 2017 APPROVED IMPACT GRANT FUNDS FOR OWNER MATCHES TO TIF OWNER OCCUPIED REHAB PROGRAM Jean Ward reviewed with the Board the funding award announcement. It was suggested that there be a meeting with the local lenders to tell them about the HRA rehab programs. 6. UPDATE ON TAX FORFEITURE AUCTION 25 JEFFERSON STREET Jean Ward updated the Board on the Tax Forfeiture auction. The blighted property the HRA was looking into acquiring were bought by a neighbor of the property. November 21, 2017 Minutes Page I of 2 7. HIGHFIELD APARTMENTS — STEVE KUEPERS, DEVELOPER WITH TOUR TO FOLLOW MEETING Steve Kuepers updated the Board on the Highfield Apartments Project. 8. ADJOURNMENT There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forger, Secretary/Treasurer November 21, 2017 Minutes Page 2 of 2