Loading...
11-14-2017 CCM HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 14, 2017 CITY CENTER – COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1.CALL MEETING TO ORDER – 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad Czmowski, and Steve Cook. Member absent was Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a)Approve the Council agenda and any agenda additions and/or corrections Mr. Jaunich asked that Item No. 10 be removed from the agenda. That item will need to be considered at a later date. Motion by Cook, second by Czmowski, to approve the agenda as amended. Motion carried unanimously. 2.INVOCATION– Crosspoint Church 3.PLEDGE OF ALLEGIANCE 4.RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a)Proclamation – Designate November as General Aviation Appreciation Month (b)Resolution No. 14801 – Resolution Accepting Cash Donations to Hutchinson Fire Department (c)Resolution No. 14805 – Resolution Accepting Cash Donation for Hutchinson Area Dog Park Mayor Forcier commented on the large donation, just over $11,000, given to the Hutchinson Area Dog Park. The grand opening held last week was very successful. Matt Jaunich also noted that the donations given to the Hutchinson Fire Department were from Modern Woodmen of America in the amount of $100 and Community Shares of Minnesota in the amount of $200. Motion by Czmowski, second by Lofdahl, to approve Resolution Nos. 14801 and 14805. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor – state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Pat Moran, 890 Oak Street North, presented before the Council. Mr. Moran spoke about dogs that are found within the city limits. Mr. Moran stated that if they are not claimed by their owners after seven days, the veterinarians housing them can euthanize them. Mr. Moran expressed that he feels the dogs should be given an opportunity to find a home instead of CITY COUNCIL MINUTES – NOVEMBER 14, 2017 being euthanized. Euthanizing one dog can cost up to $15,000 after the seven-day boarding costs are factored in. He asked that the City look into perhaps having a “no-kill shelter” to help house stray dogs and find them permanent homes instead of having them be euthanized. 6.APPROVAL OF MINUTES (a)Regular Meeting of October 24, 2017 Motion by Cook, second by Forcier, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a)Consideration for Approval of Assignment and Assumption of Purchase Agreement and Development Agreement from Titanium Partners, LLC, to HutchCobble, LLC as Part of the Cobblestone Inn Hotel Project (b)Consideration for Approval of Consent to Assignment and Agreement and Authorization for Mayor and City Administrator to Sign Documents Relating to TIF Funding for HutchCobble LLC (c)Consideration for Approval of Resolution No. 14798 - Resolution in Support of Funding for US Highway 212: A Corridor of Commerce (d)Consideration for Approval of Improvement Project Work Orders and Supplemental Agreements 1.Work Order No. 2 – Letting No. 2, Project No. 17-02 (School Road SW/Roberts Road SW Improvements) 2.Supplemental Agreement No. 1 – Letting No. 3, Project No. 17-03 (School Road SW/Roberts Road SW Trail Improvements) (e)Consideration for Approval of Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Lands for an Authorized Public Use (f)Consideration for Approval of Items for Century Avenue SE Reconstruction (Letting No. 1, Project No. 18-01) 1.Resolution No. 14799 - Resolution Ordering Preparation of Report on Improvement 2.Resolution No. 14800 - Resolution Receiving Report and Calling Hearing on Improvement (g)Consideration for Approval of Board/Commission Appointments 1.Reappointment of Steven Hahn to Airport Commission to September 2022 2.Appointment of Mark Hanneman to Bicycle/Pedestrian Advisory Committee to August 2019 (h)Consideration for Approval of Resolution No. 14802 – Resolution Regarding the Support of a Job Creation Fund Application on Behalf of UPONOR 2 CITY COUNCIL MINUTES – NOVEMBER 14, 2017 (i)Consideration for Approval of Resolution No. 14804 – Resolution Calling for a Public Hearing to Provide Citizen Input Prior to Submitting a Minnesota Investment Fund Grant Application (j)Consideration for Approval of Authorization to Sign Amended and Restated Development Agreement and Closing Documents with HutchCobble LLC to Complete the Sale of Land for the Hotel Project (k)Consideration for Approval of Issuing Short Term Gambling License to Crow River Cutters from December 1 – 18, 2017, at Landy Lodge (l)Consideration for Approval of Airport Engineering Work Order (m)Claims, Appropriations and Contract Payments – Register A Council Member Lofdahl asked for clarification on the address for the hotel project as outlined in documents contained in the packet. It was noted that the Prospect Street is the appropriate address. Items 7(d) and 7(l) were pulled for separate discussion. Motion by Cook, second by Czmowski, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(d). Council Member Cook asked for clarification on the Pilot Light Project included in Work Order No. 2. Kent Exner, City Engineeer, noted that this is a pilot study on School Road/Roberts Road for new styles of poles and lighting. Motion by Cook, second by Lofdahl, to approve Item 7(d). Motion carried unanimously. Item 7(l) had further discussion. John Olson, Public Works Manager, explained that this project was held off to allow for early-season bidding which will likely result in more favorable bid pricing. This project is reimbursable under an FAA grant at 90% with the City’s 10% match being $7500. The intent is to complete construction of an eight-unit T- hangar. On a separate matter, Mr. Olson provided an update on the work that has been completed on the project for ASI Jets. Motion by Cook, second by Forcier, to approve Item 7(l). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a)Claims, Appropriations and Contract Payments – Register B Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. - NONE 3 CITY COUNCIL MINUTES – NOVEMBER 14, 2017 COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. DISCUSS PROPOSAL FOR PRESERVATION OF HISTORICAL CITY PLATS Matt Jaunich noted that previously the Council had asked staff to research options to preserve the historic city plats that are currently hanging in the council chambers. McLeod County Historical Society provided a proposal to preserve the plats. Staff would like to know from the Council whether or not they would like the plat maps donated to the historical society or if they would like the City to retain them. If the plat maps are donated, the City would receive a digital copy of the images for personal use. Council Member Cook asked if the City could permanently store and preserve the maps. Dan Jochum, Planning Director, noted that the City Center does not have fireproof, waterproof areas for permanent storage. Council Member Lofdahl explained the process when things are preserved with the historical society. Marc Sebora, City Attorney, noted that his recollection is that Neil Jensen had given the maps to the City and perhaps he should be contacted. Discussion was held regarding loaning the maps to the historical versus donating them. Mr. Jaunich will do some research on loaning the maps. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY APPROVAL OF RESOLUTION NO. 14803 – RESOLUTION FOR AUTHORIZATION TO APPLY TO MINNESOTA INVESTMENT FUND ON BEHALF OF UPONOR 11. APPROVE/DENY MINNESOTA DNR LICENSE FOR UTILITY TO CROSS PUBLIC WATERS Kent Exner, City Engineer, noted that this is a license agreement to install a water main nd underneath the South Fork of the Crow River south of the 2 Avenue SE bridge. The license fee is $293.00 and the application fee is approximately $2300.00. The water main will be directionally drilled underneath the river which requires a 50-year license with the DNR to own/operate a utility on DNR-managed lands. Motion by Czmowski, second by Lofdahl, to approve Minnesota DNR license for utility to cross public waters. Motion carried unanimously. 12. APPROVE/DENY DIRECTING STAFF TO DEVELOP A PLAN FOR GATEWAY PARK Matt Jaunich noted that Council Member Cook had requested that this item be placed on the agenda. Council Member Cook noted that some plans had been discussed years ago for a Gateway Park near the mural at the corner of Hwy 15/Main Street North and Franklin Street. He feels that the park/plans should be finished and there should be interpretive signage along with landscaping and/or a walkway or a kiosk with information. Dan Jochum, Planning Director, noted that a sketching had been done of improvements to this area as part of downtown planning. A public restroom had been discussed. However, due to the floodplain, 4 CITY COUNCIL MINUTES – NOVEMBER 14, 2017 the required ramp would have had to be excessively long. Due to this, the wayfinding signage was suggested to be put in Girl Scout Park further north of the proposed Gateway Park. Council Member Cook asked that staff work on a plan to complete the park and he offered being a part of the group. Mr. Jaunich asked what the budget would be to complete the park. Council Member Cook noted that if the EDA still has $5000 earmarked for this project as it did several years ago, the Council could match $5000, and a $10,000 budget could be used. Council Member Cook suggested using City staff to build items for the park to save on costs. He feels proper signage and an explanation of the mural should be key in the park. Motion by Lofdahl, second by Cook, to approve directing staff to develop a plan for Gateway Park. Motion carried unanimously. 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR NOVEMBER 28, 2017, AT 4:00 P.M. TO DISCUSS LIBRARY SQUARE SIGNAGE AND FUNDING FOR THE CENTER FOR THE ARTS Motion by Czmowski, second by Cook, to set Council workshop for November 28, 2017, at 4:00 p.m. to discuss Library Square signage and funding for the Center for the Arts. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a)Library Board Minutes from September 25, 2017 MISCELLANEOUS 15. STAFF UPDATES Kent Exner – Mr. Exner noted that Alley 17 improvements and Century Avenue improvements open houses will be held on November 21, 2017. He also noted that $650,000 was approved for the Dakota Trail paving and City staff will be assisting with this project. Mr. Exner also distributed a blitz summary of the Highway 15/Main Street improvement project scheduled for 2020 and schedules pertaining to the project for the remainder of 2017. Miles Seppelt – Mr. Seppelt commented that the City will be closing on hotel items on November 16, 2017; incubator project is complete – tenants should be moved in by the end of the year; UPONOR is moving ahead and the City will be working on applying for funds to assist with the project; TigerPath is moving forward and the state-of-the-art technical workspace is complete. Matt Jaunich – Mr. Jaunich noted that City offices will be closed next week Thursday and Friday due to Thanksgiving. He asked that if any Council Members have items that they would like on the agenda to please get them submitted by Tuesday. He also noted that the second Council th meeting in December is the day after Christmas - December 26. He noted that although staff is completely prepared to hold a meeting, he asked if the Council wished to move it to a different date or keep the meeting on this date. The Council concurred to keep it scheduled as is. Mr. Jaunich did note that he had received a complaint from a business near the dog park about lack 5 CITY COUNCIL MINUTES – NOVEMBER 14, 2017 of parking for a UPS delivery person and the mail carrier. Staff will be looking at options to accommodate this. 16. COUNCIL/MAYOR UPDATE John Lofdahl – Council Member Lofdahl noted that he had distributed a document with the proposed 2018 CGMC policy positions on environment and energy. These will be discussed at the upcoming CGMC Fall conference. Council Member Lofdahl also distributed a copy of a Resolution in Support of a Just and Welcoming Community that has been adopted by the City of St. Cloud last month. Council Member Lofdahl asked the Council to consider adopting a similar-type of Resolution and noted that this ties into racial equity discussions that the Council has had. In light of the publicity of sexual harassment allegations throughout the state and nation, Council Member Lofdahl asked staff if any sexual harassment training has been held by the City in the past. Mr. Jaunich noted that during new employee orientation the City’s sexual harassment policy is reviewed, but not formal training specific to sexual harassment has been held recently. Council Member Cook suggested that some type of training be held on a regular basis. Steve Cook – Council Member Cook mentioned that there is a cobra-head light on a wooden pole that is out on Roberts Road west of Roberts Park. Mr. Exner noted he was aware of it and that the feed to that pole had been severed. Staff is working with HUC to resolve it. Council Member Cook also commented that the grant application for the South Grade Road intersection improvements looked really good. He also noted that he had received an email from a citizen regarding micro-chipping of pets, or specifically cats. The citizen stated that he has a cat that does not like to wear collars, but is microchipped. The citizen felt that perhaps the police department could have a microchip reader instead of requiring tags to be worn by cats. Matt Jaunich noted that the City’s animal licensing program allows for pets that are spayed/neutered or are microchipped, the license fee gets waived. This is not currently spelled out in the City’s fee scheduled but can certainly be done to clarify. Council Member Cook also commented that when the animal ordinance was revised several years ago, it allowed for veterinarians to issue City animal licenses, in conjunction with the Hutchinson Police Department. Mr. Jaunich noted that that is spelled out in the ordinance, however he explained some nuances with vet-issued animal licenses. ADJOURNMENT Motion by Cook, second by Lofdahl, to adjourn at 7:00 p.m. Motion carried unanimously. ATTEST: ________________________________ __________________________________ Gary T. Forcier Matthew Jaunich Mayor City Administrator 6