10-24-2017 CCM
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 24, 2017
CITY CENTER – COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1.CALL MEETING TO ORDER – 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad
Czmowski, Mary Christensen and Steve Cook. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney
(a)Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve agenda as presented. Motion
carried unanimously.
2.INVOCATION– Peace Lutheran Church
3.PLEDGE OF ALLEGIANCE
4.RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a)Resolution No. 14797 - Resolution Accepting Donation of Equipment from TDK-
Hutchinson Technology for Wastewater Treatment Facility
Motion by Cook, second by Lofdahl, to approve Resolution No. 14797. Motion carried
unanimously.
(b)Recognition of 3M – Donation to Fire Apparatus/Roadway Safety Project
Chief Mike Schumann presented before the Council. Chief Schumann introduced
representatives from 3M who were instrumental in a donation to the fire department for
chevron striping on fire department equipment. 3M provided all of the materials for the
striping project which saved the fire department several thousand dollars. Mayor Forcier
provided a framed picture of all HFD fire apparatus displaying the new chevron striping
and safety improvements provided to the department.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor – state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6.APPROVAL OF MINUTES
(a)Regular Meeting of October 10, 2017
(b)Workshop Meeting of October 10, 2017
Motion by Czmowski, second by Christsensen, to approve minutes as presented. Motion
carried unanimously.
CITY COUNCIL MINUTES – OCTOBER 24, 2017
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a)Consideration for Approval of Improvement Project Change Orders
1.Change Order No. 3 – Letting No. 6, Project No. 17-06 (Hotel Site Access
Improvements)
2.Change Order No. 4 – Letting No. 6, Project No. 17-06 (Hotel Site Access
Improvements)
3.Change Order No. 4 – Letting No. 4, Project No. 16-04 (Golf Course Road Water
Tower Rehab)
4.Change Order 1 – Letting No. 2, Project No. 17-02 (School Road & Roberts Road
Reconstruction)
(b)Consideration for Approval of Items for City Alley #17 Improvements (Letting No. 15,
Project No. 17-15)
1.Resolution No. 14795 - Resolution Declaring Adequacy of Petition and Ordering
Preparation of Report on Improvement
2.Resolution No. 14796 - Resolution Receiving Report and Calling Hearing on
Improvement
(c)Consideration for Approval of Resolution No. 14793 – Resolution for Certification of
Special Assessments from City of Hutchinson to McLeod County Auditor
(d)Consideration for Approval of Resolution No. 14794 - Resolution Adopting Findings of
Fact and Reasons for Approval of a Conditional Use Permit for Light Manufacturing of
Automotive Aftermarket Parts in an I/C Zoning District Located at 760 Airport Road with
Favorable Planning Commission Recommendation
(e)Claims, Appropriations and Contract Payments
Item 7(b) was pulled for separate discussion.
Motion by Christensen, second by Czmowski, to approve consent agenda with the
exception of Item 7(b). Motion carried unanimously.
Item 7(b) had further discussion. Council Member Cook asked about the costs for this
project. This project seems to be more expensive in nature compared to Alley #52. Kent
Exner noted that this alley is concrete work and has different pieces to the project that
Alley #52 did. Exner noted that for proper drainage an inverted “V” must be built which
can only be done with concrete as opposed to asphalt.
Motion by Cook, second by Lofdahl, to approve Item 7(b). Motion carried unanimously.
PUBLIC HEARINGS – 6:00 P.M.
8.WELLHEAD PROTECTION PLAN PART 2 FOR THE CITY OF HUTCHINSON
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained
that the City is in the process of developing a wellhead protection plan amendment for its
drinking water supply wells. Part 2 for this system is required in accordance with Minnesota
Rule and has been distributed to adjacent local government units for their review. This
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CITY COUNCIL MINUTES – OCTOBER 24, 2017
portion of the plan includes information pertaining to the inventory of potential contaminants
of concern within the drinking water supply management area; the data that was considered in
this portion of the plan; issues, problems, and concerns within the drinking water supply
management area; goals, objectives, and action strategies to address the issues and concerns
within the drinking water supply management area; a plan evaluation strategy; and a
contingency strategy in the event of the water system disruption. Mr. Paulson provided an
overview regarding the required changes to Part 2 of the Wellhead Protection Plan.
No public comments were received.
Motion by Cook, second by Christensen, to close public hearing. Motion carried
unanimously.
Mr. Paulson noted that some minor typographical errors have been identified in the plan and
will be corrected before being submitted to the Minnesota Department of Health.
Motion by Lofdahl, second by Cook, to approve Resolution No. 14782 – Resolution
Approving Wellhead Protection Plan (Part II). Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 17-779 – AN ORDINANCE AUTHORIZING THE
SALE OF MUNICIPALLY-OWNED LAND TO TITANIUM PARTNERS, LLC (SECOND
READING AND ADOPTION)
Marc Sebora, City Attorney, noted that this is the second reading of this ordinance. This
conveyance is related to the hotel development project on Hwy 7/Hwy 15.
Motion by Czmowski, second by Christensen, to approve second reading and adoption of
Ordinance No. 17-779. Motion carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 17-778 – AN ORDINANCE SUSPENDING HOURS
OF LIQUOR SALES ON OCTOBER 29, 2017 (SECOND READING AND ADOPTION)
Matt Jaunich, City Administrator, noted that this is the second reading and adoption of the
ordinance to alter liquor sales from 10:00 a.m. to 8:00 a.m. on October 29, 2017, to
accommodate the Vikings game which is being televised at 8:30 a.m.
Motion by Czmowski, second by Cook, to approve second reading and adoption of Ordinance
No. 17-778. Motion carried unanimously.
NEW BUSINESS
11.APPROVE/DENY BID AWARD FOR FIRE DEPARTMENT SELF CONTAINED
BREATHING APPARATUS
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CITY COUNCIL MINUTES – OCTOBER 24, 2017
Chief Mike Schumann presented before the Council. Chief Schumann explained that two bids
were received for the SCBA equipment. One bid was received from Scott for a grand total of
$141,992 and one bid was received from MSA for a grand total of $133,956. A detailed
analysis of the bids was conducted by the SCBA committee and the fire department is
recommending the purchase of the MSA brand SCBA per the received bid evaluations.
Motion by Czmowski, second by Lofdahl, to approve bid award to MSA for Hutchinson Fire
Department self contained breathing apparatus. Council Member Cook clarified that the bid
comparisons were analyzed comparatively. Matt Jaunich noted that MSA has been identified
as the lowest responsible bidder. Motion carried unanimously.
12. APPROVE/DENY MNDOT LOCAL ROAD IMPROVEMENT PROGRAM GRANT
APPLICATION
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is
requesting authorization to submit a grant application for up to $1,000,000. If funds are
received from this grant, staff would propose to use it for improvements on South Grade
Road from Dale Street to Hwy 15. These improvements could include trail improvements
and/or intersection corrections. If awarded, this project would most likely be scheduled in
2019. Council Member Cook requested that staff share with the Council the application
contents after submitted.
Motion by Cook, second by Christensen, to approve MnDOT Local Road Improvement
Program Grant Application. Motion carried unanimously.
13. APPROVE/DENY SETTING ENTERPRISE FUNDS BUDGET WORKSHOP FOR
NOVEMBER 14, 2017, AT 4:00 P.M.
Matt Jaunich explained that this workshop will be for the annual review of enterprise funds.
Motion by Czmowski, second by Cook, to set enterprise funds budget workshop for
November 14, 2017, at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a)Tall Grass/Noxious Weed Monthly Report for September 2017
(b)Housing & Redevelopment Authority Board Minutes from September 19, 2017
(c)Planning, Zoning, Building Department Quarterly Report
(d)City of Hutchinson Financial Report and Investment Report for September 2017
(e)Planning Commission Minutes from January – September, 2017
Council Member Cook asked about the TIF District being proposed by the HRA. Matt
Jaunich noted that he will speak with the HRA Director and provide more information.
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CITY COUNCIL MINUTES – OCTOBER 24, 2017
MISCELLANEOUS
15. STAFF UPDATES
Kent Exner – School Road/Roberts Road is completely finished. Parking Lot I is nearing
completion. Hotel access roadway paving base course was put down today and wear course
should go down tomorrow. Century Avenue trail maintenance work is being done adjacent to
Ridgewater College.
Matt Jaunich – The hotel ground breaking is scheduled for Thursday at 1:30 p.m.; City
recognition event is Thursday at 5:30 p.m.; opening of dog park set for November 9; November
10 City Center closed for Veterans’ Day
16. COUNCIL/MAYOR UPDATE
Steve Cook – Council Member Cook asked about upcoming board/commission openings and
potential board members. He also asked about the Creekside and Tree Boards and how they
may be dissolved with a new Sustainability Board being created.
Council Member Cook asked about scheduling a workshop to discuss the Library Square
sign proposed. Mr. Jaunich noted that a workshop is being considered for November 28,
2017.
Council Member Cook asked if the Council is in agreement with placing on the next agenda
developing a plan for Gateway Park near Girl Scout Park. This was discussed several years
ago. The Council was in agreement about placing this on the next agenda.
Mary Christensen – Council Member Christensen reminded the Council that the plat maps in
the Council Chambers have been discussed about being preserved. Mr. Jaunich noted that
the City’s facility manager is working on proper preservation of the plat maps.
John Lofdahl – Council Member Lofdahl spoke about the City potentially hosting the 2019
Governor’s Pheasant Opener. He feels that the City can adequately host this event and it
would be a great opportunity to showcase Hutchinson. Mr. Jaunich noted that this item will
be added as a Council goal/priority in 2018.
Gary Forcier – Mayor Forcier noted that he intends to appoint Mark Hanneman to the
Bicycle/Pedestrian Advisory Committee; He also noted that Steve Schramm, Tiffany Haag,
and Mark Cormier are interested in serving on the Charter Commission and their names will
be submitted to the chief judge for appointment. The Public Arts Commission has one
opening and is still seeking board members. Mayor Forcier also noted that an anchor has
been installed at Veterans’ Memorial Park and will be dedicated next year.
ADJOURNMENT
Motion by Cook, second by Lofdahl, to adjourn at 7:00 p.m. Motion carried unanimously.
ATTEST:
________________________________ __________________________________
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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