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cp10-24-2017HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 24, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14797 - Resolution Accepting Donation of Equipment from TDK- Hutchinson Technology for Wastewater Treatment Facility (b) Recognition of 3M — Donation to Fire Apparatus/Roadway Safety Project PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 10, 2017 (b) Workshop Meeting of October 10, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 3 — Letting No. 6, Project No. 17-06 (Hotel Site Access Improvemenets) 2. Change Order No. 4 — Letting No. 6, Project No. 17-06 (Hotel Site Access Improvements) 3. Change Order No. 4 — Letting No. 4, Project No. 16-04 (Golf Course Road Water Tower Rehab) 4. Change Order 1 — Letting No. 2, Project No. 17-02 (School Road & Roberts Road Reconstruction) (b) Consideration for Approval of Items for City Alley 917 Improvements (Letting No. 15, CITY COUNCIL AGENDA OCTOBER 24, 2017 Project No. 17-15) 1. Resolution No. 14795 - Resolution Declaring Adequacy of Petition and Ordering Preparation of Report on Improvement 2. Resolution No. 14796 - Resolution Receiving Report and Calling Hearing on Improvement (c) Consideration for Approval of Resolution No. 14793 — Resolution for Certification of Special Assessments from City of Hutchinson to McLeod County Auditor (d) Consideration for Approval of Resolution No. 14794 - Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for Light Manufacturing of Automotive Aftermarket Parts in an I/C Zoning District Located at 760 Airport Road with Favorable Planning Commission Recommendation (e) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. WELLHEAD PROTECTION PLAN PART 2 FOR THE CITY OF HUTCHINSON MNVIUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 17-779 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED LAND TO TITANIUM PARTNERS, LLC (SECOND READING AND ADOPTION) 10. APPROVE/DENY ORDINANCE NO. 17-778 — AN ORDINANCE SUSPENDING HOURS OF LIQUOR SALES ON OCTOBER 29, 2017 (SECOND READING AND ADOPTION) NEW BUSINESS 11. APPROVE/DENY BID AWARD FOR FIRE DEPARTMENT SELF CONTAINED BREATHING APPARATUS 12. APPROVE/DENY MNDOT LOCAL ROAD IMPROVEMENT PROGRAM GRANT APPLICATION 13. APPROVE/DENY SETTING ENTERPRISE FUNDS BUDGET WORKSHOP FOR NOVEMBER 14, 2017, AT 4:00 P.M. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 2 CITY COUNCIL AGENDA OCTOBER 24, 2017 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Tall Grass/Noxious Weed Monthly Report for September 2017 b) Housing & Redevelopment Authority Board Minutes from September 19, 2017 c) Planning, Zoning, Building Department Quarterly Report d) City of Hutchinson Financial Report and Investment Report for September 2017 e) Planning Commission Minutes from January — September, 2017 NHSCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Equipment Donation from TDK-HT1 for Wastewater Treatment Facility Department: PW/Eng LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City Wastewater Treatment Facility is happy to accept two (2) used Yamaha air diaphragm pumps from TDK-Hutchinson Technology Inc. The estimated total value of this donation is $1,000.00. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14797 RESOLUTION ACCEPTING A PROPERTY DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and, WHEREAS, the following organization has offered to contribute personal property set forth below to the City of Hutchinson: Name of Donor TDK-Hutchinson Technology Inc. Type of Property Yamaha Air Diaphragm Pumps WHEREAS, it is the intention of the City of Hutchinson to use the equipment donation for use at the Hutchinson Wastewater Treatment Facility; and WHEREAS, the City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 24th day of October, 2017. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Recognition of 3M for donating to our fire apparatus/roadway safety project. Department: Fire LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Mike Schumann Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: We approached 3M around the first of the year asking if they would consider helping us with a fire apparatus roadway safety project. The most recent new fire truck that we took deliver of came with red and white chevron reflective angular striping on the rear which is now standard and required for all fire apparatus. The safety enhancement this provides was immediately noticeable and that is when we came up with the idea to apply this new safety feature to all of our fire apparatus. 3M has been an excellent partner for the HFD on many past projects as well and they eagerly researched the materials needed for our request and decided to provide ALL the materials for the project which in turn saved the HFD several thousand dollars. During the presentation 3M representatives will be given a framed picture of all HFD fire apparatus displaying the new chevron striping and tremendous safety improvements they have provided for us. BOARD ACTION REQUESTED: Recognize 3M for their generous donation and help with improving safety for all of our Hutchinson Firefighters. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, OCTOBER 10, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad Czmowski, Mary Christensen and Steve Cook. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Amber Donley, Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted he would like to add an additional item to the agenda for consideration. Under the first item under New Business, he will be placing Consideration for Approval of First Amendment to Purchase Agreement for the hotel project as the closing date needs to be extended. Motion by Lofdah, second by Czmowski, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Cook recognized Hutchinson native Lindsay Whalen and the Minnesota Lynx for winning the WNBA championship. He also recognized the High School Marching band that performed at the welcome home parade that was held for the Lynx in Minneapolis. Lastly, Council Member Cook recognized the unveiling of the new mural that is located on the back side of the Ace Hardware building on Hassan Street. (a) Resolution No. 14787 - Acceptance of Cash Donation from Riversong Music Festival for Music Stage Located in Masonic West River Park Motion by Lofdahl, second by Cook, to approve Resolution No. 14787. Motion carried unanimously. (b) Resolution No. 14788 — Acceptance of Cash Donation from Walter and Lynne Clay for Police Memorial Park Fund Motion by Christensen, second by Lofdahl, to approve Resolution No. 14788. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 12, 2017 CITY COUNCIL MINUTES OCTOBER 10, 2017 (b) Workshop Meeting of September 12, 2017 Motion by Cook, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14780 — Resolution to Sell at Auction Surplus Property (b) Consideration for Approval of Change Order No. 2 — Letting No. 2, Project No. 17-02 (School Road and Roberts Road Reconstruction) (c) Consideration for Approval of Lease Agreement with Innovative Foam for Space in Hutchinson Enterprise Center (d) Consideration for Approval of Restatement of Flexible Benefit Plan (e) Appointment of Andy Nissen to Airport Commission to September 2022 (f) Consideration for Approval of Purchasing and Installing Backstops and Fencing at Riverside and Tartan Parks (g) Claims, Appropriations and Contract Payments Item 7(f) was pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 7(f). Motion carried unanimously. Council Member Cook noted that when the discussion of upgrading ballfields was previously held, Northwoods was included in those discussions but is not included in the action tonight. Staff members in attendance noted that they believe upgrades to Northwoods are scheduled to take place in 2018 and not in 2017 like they are at Riverside and Tartan Parks. Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. CONSIDERATION FOR APPROVAL OF DECLARING THE PROPERTY AT 141 5TH AVENUE NE AS A PUBLIC NUISANCEMAZARDOUS BUILDING Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this property has been on the City's "list'' for several years as in noncompliance related to nuisance issues. Mr. Jochum provided a history on the property and how it has changed owners since 2008. It is currently owned by an investment company based out of Las Vegas, Nevada. It has been tagged as uninhabitable by the City since 2012. The City's building official inspected the property in September and is recommending that the property be removed. Correspondence has been sent to the property owner, however the City has received no response. Should the Council deem the property a public nuisance/hazardous building, the City will follow the court process as it did with 430 Water Street to have the structure razed. 2 CITY COUNCIL MINUTES OCTOBER 10, 2017 No public comments were received. Motion by Christensen, second by Cook, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14792 - Resolution Declaring the Property at 141 5t' Avenue NE as a hazardous building. Motion carried unanimously. 9. CONSIDERATION FOR APPROVAL OF DECLARATION OF PRIVATE TREE AS A NUISANCE John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that public works staff is requesting that a private tree located at 475 Hwy 7 East be deemed a hazardous condition and be abated. Should the tree be declared a nuisance, work must be completed within 20 days to render the tree nonhazardous. Mr. Olson believes that the dead portion of the tree can be removed rather than removal of the entire tree. The property owner will be assessed the costs of the removal of the dead portion of the tree. No public comments were received. Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Cook, second by Lofdahl, to approve declaring private tree located at 475 Hwy 7 East as a nuisance and continue with the abatement process as identified by staff. Motion carried unanimously. 10. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 952 IMPROVEMENT PROJECT (LETTING NO. 14, PROJECT NO. 17-14) �a) Resolution No. 14790 — Resolution Adopting Assessment b) Resolution No. 14791 — Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that three bids were received for Alley 952 improvements. The low bid came in from R&R Excavating in the amount of $89,194.09 which is approximately 18% higher than the engineer's estimate. This bid reflects prices associated with relatively small quantities of typical road building work. This project is included in the 2017 Infrastructure Improvement Program. This alley is located south of 5t' Avenue SE between Jefferson Street SE and Adams Street SE. The alley improvements include construction of grading, storm sewer, concrete curbing, bituminous paving and appurtenances. This project is intended to assist with drainage issues in the area, however property owners will need to make their own accommodations should their drainage issues not be fully addressed. The assessment amount has not changed to property owners as originally presented to them. If approved, the project is scheduled to begin on Monday, October 16, 2017 No public comments were received. Motion by Cook, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14790 and 14791. Motion carried unanimously. purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. ANNUAL UPDATE ON THE HUTCHINSON LIBRARY AND PIONEERLAND LIBRARY SYSTEM CITY COUNCIL MINUTES OCTOBER 10, 2017 Katy Hiltner, Head Librarian, presented before the Council. Ms. Hiltner distributed materials pertaining to the library including statistical information and the October calendar of events. Ms. Hiltner reviewed information pertaining to registered users, library visits, hours, and an update on the summer reading program. 12. UPDATE ON HISTORIC GRAFFITI PRESERVATION PROJECT AT THE HISTORIC DEPOT AND REVIEW OF POTENTIAL NEXT STEPS — MCLEOD COUNTY HISTORIC PARTNERSHIP Bayley Schluter, Director of McLeod County Historic Partnership, presented before the Council. Ms. Schluter provided a brief final report of the historic graffiti preservation project at the Depot. The first phase of this project began in December 2016. The previous director worked to create a twine grid that could easily be adjusted and wouldn't touch the walls and hired a photographer who worked to capture each square. A researcher then began to sift through the text and drawings and bring the graffiti to life. The researcher used several resources to find a face that matched what was written on the walls decades ago. With the information, over fifty complete biographies were written with more possible in the future. The final steps are being taken to organize the photographs and biographies into one cohesive report that will be made available online through the McLeod County Historical Society. Once the final report has been submitted and approved by the Minnesota Historical Society, the Partnership will be able to move forward with making the necessary structural changes to make the Depot accessible to the residents of McLeod County. The Partnership is recommending that the City hire a mechanical engineer that could recommend ways to install an HVAC system and electric lights in a way that wouldn't disturb the graffiti and also hire a Historic Preservation Consultant to recommend ways to make the graffiti last another one hundred years. Both of these endeavors are grant fundable through the Legacy Amendment estimated at $4000-$8000 for a mechanical engineer and $10,000 for a consultant and the installation of any preservation equipment. Ms. Schluter noted that by adding HVAC and electricity to the Depot, the City would have a large and unique space that could be rented out with the meeting room next door. Ms. Schluter commented that there is no building comparable to the Depot in the state. The floor to ceiling text and drawings written with wet coal dating back to the early -1900s is like no other. Ms. Schluter noted that only the property owner can apply for the grant funds. Staff and Council clarified for Ms. Schluter that the Depot is actually owned by the McLeod County Rail Authority. Ms. Schluter noted that she will follow up with the chair of the Authority to request that they pursue applying for grant funds for these next steps. Ms. Schluter noted that the director of the McLeod County Historical Museum, Lori Pickell- Stangel, wrote up an estimate for the museum to preserve and store the plat maps that are hanging in the Council Chambers as discussed at the last Council meeting. On behalf of Ms. Pickell-Stangel, Ms. Schluter distributed an explanation and a cost estimate. UNFINISHED BUSINESS 13. APPROVE/DENY ORDINANCE NO. 17-777 - AN ORDINANCE AMENDING CHAPTERS 93 AND 95 OF THE HUTCHINSON CITY CODE TO ACCOMMODATE THE ESTABLISHMENT OF A DOG PARK (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, noted that this ordinance had its first reading at the last Council meeting. The changes proposed are related to unleashed dogs due to the new dog park. Motion by Cook, second by Czmowski, to approve second reading and adoption of Ordinance No. 17-777. Motion carried unanimously. NEW BUSINESS CITY COUNCIL MINUTES OCTOBER 10, 2017 13.5 APPROVE/DENY FIRST AMENDMENT TO VACANT LAND PURCHASE AGREEMENT WITH HUTCHCOBBLE, LLC Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt noted that the original purchase agreement had a closing date of October 23, 2017, however that deadline must be extended. The proposed new closing date is proposed for November 22, 2017. Brian Forcier, hotel developer, presented before the Council. Mr. Forcier noted that the project is ready to begin construction soon as financing has been approved and the remaining line items are being taken care of. Mr. Forcier noted that development plans are scheduled to be approved by the planning/zoning/building department within the week prior to going to the Planning Commission. Motion by Cook, second by Christensen, to approve First Amendment to Vacant Land Purchase Agreement for hotel development project. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 14789 - RESOLUTION AUTHORIZING ISSUANCE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF PUBLIC UTILITY REVENUE BONDS, SERIES 2017B Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that last month the Council approved the Hutchinson Utilities Commission to go out for bids to finance two new generators for the HUC. Mr. Reid introduced Nick Anhut from Ehlers & Associates. Mr. Anhut explained that Mooty's has affirmed the Al rating for Hutchinson Utilities Commission. A sale of the bonds was held this morning and five bids were received with the low bid at 2.81% coming in from Piper Jaffrey. The principal amount of the bond was reduced to $16,675,000 due to a premium bid and lower than budgeted financing costs. This is structured as a 20 -year repayment. Council Member Cook noted that the capacity contract will now cover the entire bond payment. Motion by Czmowski, second by Christensen, to approve Resolution No. 14789. Motion carried unanimously. 15. APPROVE/DENY RESOLUTION NO. 14786 — RESOLUTION AUTHORIZING ISSUANCE OF $2,535,000 GENERAL OBLIGATION BONDS, SERIES 2017A Andy Reid, Finance Director, noted the issuance of this bond sale is to finance street improvements for 2017. Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained that Standard & Poors has reaffirmed the City's bond rating of AA- and will stand by it for two years. Two bids were received this morning with the low bid coming from Baird at 2.54%. $2,445,000 will be the final premium amount due to to premium bid and lower than budgeted financing costs. This is $60,000 less in total debt service as projected. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14786. Motion carried unanimously. 16. APPROVE/DENY ORDINANCE NO. 17-779 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED LAND TO TITANIUM PARTNERS, LLC (FIRST READING, SET SECOND READING AND ADOPTION FOR OCTOBER 24, 2017) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that earlier this year the City completed a court action and was declared the legal owner of a 1/10 acre parcel of land near Prospect Street with the intent that a portion of this parcel be included in the land to be conveyed with the rest of the parcels to the developer of the hotel 5 CITY COUNCIL MINUTES OCTOBER 10, 2017 project. Therefore, this proposed ordinance conveys this piece of land to the hotel developer for the hotel that will be constructed at the intersection of Hwy 7 and Hwy 15. It was noted that originally the other parcels were conveyed to Titanium Partners, LLC, however they have transferred assets to Hutchcobble, LLC. Although the proposed ordinance reads, "....hereby transferred and conveyed to Titanium Partners, LLC, or its successor", council members suggested that the words "or assigns" be added to remain consistent with other documents that have been part of this project. Motion by Cook, second by Christensen, to approve first reading of Ordinance No. 17-779, including "or assigns". Motion carried unanimously. 17. APPROVE/DENY ORDINANCE NO. 17-778 —AN ORDINANCE SUSPENDING HOURS OF LIQUOR SALES ON OCTOBER 29, 2017(FIRST READING, SET SECOND READING AND ADOPTION FOR OCTOBER 24, 2017) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the Minnesota Vikings are playing in London on October 29, 2017, and kickoff in the USA is at 8:30 a.m. Because of this, Buffalo Wild Wings has brought forward a request that liquor sales begin at 8:00 a.m. on that date to accommodate customers. This ordinance will be effective for all on -sale license holders on October 29, 2017. Motion by Cook, second by Christensen, to approve first reading of Ordinance No. 17-778. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Library Board Minutes from August 28, 2017 b) Liquor Hutch Quarterly Report MISCELLANEOUS 19. STAFF UPDATES Kent Exner — Mr. Exner provided an update on improvement projects. Paving was conducted yesterday and today on School Road/Roberts Road. The Roberts Road/School Road trails will be completed near the end of this week or early next week with overall restoration being completed when the trail work is done. Parking Lot I paving efforts are being coordinated to take place this week and next week. The alley most likely will not be opened until all paving is complete. Hotel site access road is in progress, however contaminated material has been located and will need to be corrected. Substantial completion should be reached by the end of next week. A South Grade Road intersections study will be undertaken from the Hwy 15 Service Road to Merrill Street. A grant application will be before the Council in the future for this study. A river lakes/basin study draft was received the other day and staff will be reviewing it over the next several weeks with the Hutchinson Waters group. An open house public meeting will then be held with a final draft then presented to the Council. Mr. Exner also asked all individuals to be safe near the dam spillway due to high water levels. Matt Jaunich — Mr. Jaunich reminded the Council of the city recognition event being held on October 26th. Mr. Jaunich also encouraged residents to attend Council meetings when they rel CITY COUNCIL MINUTES OCTOBER 10, 2017 have ideas that they would like to see action taken on. Mr. Jaunich noted that some of the items acted on this evening all began with citizen inquiries. 20. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook commented that the Liquor Hutch quarterly report shows that Sunday liquor sales have been performing higher than expected. Council Member Cook also noted that at the last Council workshop Ameresco had offered to conduct another facility study at no cost to see if any energy improvements can be made. Staff will reach out to them to see what can be offered. Council Member Cook asked if the Council needs to have a discussion about creating a policy determining when fees will be assigned and when they will be waived in improvement projects. Staff agreed creating a policy to address project fees would be beneficial. He also suggested detailing out the alley assessment policy. Gary Forcier — Mayor Forcier commented that harvest has begun so he asked residents to be safe in their travels on the roadways ADJOURNMENT Motion by Cook, second by Christensen, to adjourn at 7:35 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, OCTOBER 10, 2017, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary Christensen, Steve Cook and John Lofdahl. Others present were Matt Jaunich, City Administrator and Kent Exner, City Engineer and other City staff. DISCUSSION/REVIEW ITEMS 2. Master Facilities Plan Dan Jochum, Planning Director, introduced John McNamara of Wold Architects. Mr. Jochum noted that staff and Council have been working on a Facilities Master Plan for almost a year. Mr. McNamara provided conceptual plans for the police department, fire department and City Center. John McNamara, Wold Architects, presented before the Council. Mr. McNamara reviewed previous discussions that the Council has had at previous workshops concerning sites for the police department, fire department and City Center. Pertaining to the police department, Mr. McNamara noted that the current site is rather tight for any expansion. One idea that had been developed for the location of a new police station was the former EconoFoods site located between Washington Avenue NE and 1St Avenue NE. Mr. McNamara provided another optional site south of the depot where currently a plumbing and heating business is located. A third site presented was the block where the fire station is currently located between Adams Street and Jefferson Street. Mr. Jochum noted that the fire department has expressed that if there location should change, their wish is not to be moved any further north than from where they are currently located. It was noted that the third option for the police station would require that the City purchase lots that may or may not be for sale and the fire station would need a modest addition constructed. Mr. McNamara then reviewed the current fire station site. Mr. McNamara provided conceptual diagrams for building additions and renovated office space to the fire station. Mr. McNamara also provided a conceptual diagram for renovations to City Center. No additions are being recommended to City Center. Mr. McNamara then reviewed the budget for each project. The police station project cost is estimated at $8,600,000. The fire station project cost is estimated at $7,000,000. The City Center project cost is estimated at $3,000,000. Council Member Cook suggested having an analysis done on adding on to the current police department so that can be compared to moving to another location. Mr. McNamara noted that that analysis has been completed and renovation/addition to the current site was estimated at $8.2-$9 million. Mr. McNamara noted that staff is recommending that a new police station be constructed on a selected site, an addition completed to the fire station and modest renovations done to City Center. Implementation would include a two-year design/construction for a new police station. Council Member Cook suggested staff researching Options 1 and 3 for a new police station which are the EconoFoods site as well as the combined site where the current fire station is located. Council Members Lofdahl and Christensen both noted that they are in favor of both of those sites as along as sound research is done on costs and benefits to each site. Discussion was held in regard to future development of the former EconoFoods site and the lack of inquisitions of the property. General discussion was also held on how to fund such an expensive project. Mr. McNamara also noted that if/when a new police station is built, it could be master planned for future expansion to include a public safety building and/or fire station. Mr. Jaunich noted that the next step is probably for the Council to go through exercises of actually determining costs for the two options — design, cost, analysis, finance. An executive summary will be put together and presented to the Council for their approval. The Council will then consider when to begin the next phase. Motion by Christensen, second by Cook, to adjourn at 5:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Approval of Improvement Project Change Order & Work Orders Department: PW/Eng LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Work Orders are proposed as noted: - Change Order No. 3 — Letting No. 6/Project No. 17-06 — Hotel Site Access Improvements This Changer Order addresses storm sewer revisions and connection to existing concrete pipe. This work results in a total increase in the Contract in the amount of $3,746.75. This work does not affect the Interim Completion Date or Final Completion Date. - Change Order No. 4 - Letting No. 6/Project No. 17-06 - Hotel Site Access Improvement This Change Order addresses restoration on the property located at 436 Prospect St NE and discharging 8" concrete tile into the water storage basin. This work results in a total increase in the Contract in the amount of $9,304.95. This work does not affect the Interim Completion Date or Final Completion Date. - Change Order No. 4 - Letting No. 4/Project No. 16-04 - Golf Course Road Water Tower Rehab This Change Order addresses a reduction in the total contract amount as agreed upon between the City and Contractor. This change order results in a total decrease in the Contract in the amount of $ 18,000.00. This work does not affect the Interim Completion Date or Final Completion Date. - Work Order No. 1 — Letting No. 2/Project No. 17-02 — School Road & Roberts Road Reconstruction This Changer Order addresses the installation of additional bituminous parking area adjacent to the most northerly unit of the School Road townhomes (320 School Road SW) due to the elimination of driveway access. This work results in a total increase in the Contract in the amount of $8,427.03. This work does not affect the Interim Completion Date or Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Orders & Work Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/Germy of City of Hutchinson Change Order No. 3 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L6 P 17-06 L6 P 17-06 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Rosti Construction Company of Minnesota Inc 416 Prospect St NE (Hwy 15/Hwy 7/Prospect) P O Box 121 TOTAL CHANGE ORDER AMOUNT Jordan, MN 55352 $3,746.75 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Changer Order addresses storm sewer revisions and connection to existing concrete pipe. This work results in a total increase in the Contract in the amount of $3,746.75. This work does not affect the Interim Completion Date or Final Completion Date. This Change Order results in an increase of $3,746.75 to the contract amount. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2550.602 CORE HOLE INTO EXISTING MANHOLE LUMP SUM $343.75 1 $343.75 2506.501 MANHOLE DESIGN 48-4020 LIN FT $460.00 6.2 $2,852.00 2503.602 CONNECT TO EXISTING 8" CONCRETE DRAIN TILE EACH $551.00 1 $551.00 Funding Category No. 001 Total: $3,746.75 Change Order No. 3 Total: $3,746.75 Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Signed Date: Approved By Contractor: Rosti Construction Company of Minnesota Inc Signed Phone: (320) 234-4212 Date: Original to Project Engineer; Copy to Contractor Approved by Hutchinson City Council 09/26/2017. Signed Mayor, Gary Forcier Date: 10/24/2017 Siqned Phone: (952) 492-5527 City Administrator, Matt Januich Date: 10/24/2017 Orig. Contract $467,938.55 Prev. CO's $14,708.00 / This CO $3,746.75 Total Revised Contract Amount $486,393.30 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/GeHig of City of Hutchinson Change Order No. 4 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L6 P 17-06 L6 P 17-06 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Rosti Construction Company of Minnesota Inc 416 Prospect St NE (Hwy 15/Hwy 7/Prospect) P O Box 121 TOTAL CHANGE ORDER AMOUNT Jordan, MN 55352 $9,304.95 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses restoration on the property located at 436 Prospect St NE and discharging 8" concrete tile into the water storage basin. This work results in a total increase in the Contract in the amount of $9,304.95. This work does not affect the Interim Completion Date or Final Completion Date. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2575.505 SODDING TYPE LAWN SQ YD $8.57 35 $299.95 2571.502 DECIDUOUS TREE 1.25" CAL CONT - APPLE TREE $212.50 2 $425.00 2503.603 8" YELOMINE RESTRAINT JOINT PVC (DIRECTIONALY DRILLED) LUMP SUM $6,500.00 1 $6,500.00 2503.602 CONNECT TO EXISTING 8" CONCRETE DRAIN TILE EACH $950.00 1 $950.00 2503.602 8" CLEAN-OUT ASSEMBLY EACH $175.00 2 $350.00 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ITEMS 64,65 & 66 ONLY) LUMP SUM $780.00 1 $780.00 Funding Category No. 001 Total: $9,304.95 Change Order No. 4 Total: $9,304.95 " Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days kpproved By Project Engineer: Kent Exner Approved By Contractor: Rosti Construction Company of Minnesota Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (952) 492-5527 Original to Project Engineer; Copy to Contractor Approved by Hutchinson City Council 09/26/2017. Signed Mayor, Gary Forcier Date: 10/24/2017 Siqned City Administrator, Matt Januich Date: 10/24/2017 Orig. Contract $467,938.55 Prev. CO's $18,454.75 / This CO $9,304.95 Total Revised Contract Amount $495,698.25 L4P16-04 City ofYa�' 7AZ City of Hutchinson MN 10/10/2017 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 CHANGE ORDER Change Order No. 4 Page 1 of 1 FEDERAL PROJECT NO. NA STATE PROJECT NO. NA LOCAL PROJECT NO. L4P16-04 CONTRACT NO. L4P16-04 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Osseo Construction Co., LLC Attn: Timothy J. Popple Water Tower - Golf Course Road TOTAL CHANGE ORDER AMOUNT 13812 12th St -$18,000.00 Osseo WI 54758 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the reduction in the total contract amount as discussed and agreed upon by City and Contractor. This additional Change Order does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an decrease to the Contract in the amount of $18,000.00. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount DEDUCT ITEMS: LUMP 46 REDUCTION IN TOTAL CONTRACTAMOUNT SUM $18,000.00 -1 -$18,000.00 Change Order Total: -$18,000.' * Funding category is required for federal projects. CHANGE IN CONTRACT TI ME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] Maybe revised if work affected the controlling operation. [ ] Is Decreased by Calendar Days Approved by City Engineer: Kent Exner Approved by Contractor: Osseo Construction Co., LLC Signed Signed Date: 10/24/2017 Phone: 320-234-4209 Date: Phone: Approved by Hutchinson City Council 10/24/2017. Signed Signed Mayor, Gary Forcier City Administrator, Matt Jaunich Date: 10/24/2017 Date: 10/24/2017 Orig. Contract Amt $515,300.00 Change Orders 1-2-3-4: -$16,200.00 Completion Date: 10/07/2016 STATE AID FOR LOCAL TRANSPORTATION WORK ORDER FOR MINOR EXTRA WORK Cityp of City of Hutchinson Work Order No. 1 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA SAP 133-117-014&SAP 133-116-00 L2P17-02 L2P17-02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK R & R Excavating School Rd SW & Roberts Rd SW 1149 Hwy 22 South TOTAL WORK ORDER AMOUNT Hutchinson, MN 55350 $8,427.03 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Work Order addresses the need for additional bituminous parking area adjacent to the most northerly unit of School Road Townhomes (320 School Rd SW) due to elimination of driveway access. This Work Order does not affect the Interim Completion Date or Final Completion Date. This Work Order results in an increase of $8,427.03 to the contract amount. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2021.501 MOBILIZATION LUMP SUM $1,679.18 1 $1,679.18 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $12.75 27 $344.25 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $4.08 32 $130.56 2105.501 COMMON EXCAVATION CU YD $52.19 8 $417.52 2574.526 COMMON TOPSOIL BORROW (LV) CU YD $79.66 5 $398.30 2112.604 SUBGRADE PREPARATION SQ YD $6.25 55 $343.75 2211.503 AGGREGATE BASE (CV) CLASS 5 CU YD $57.63 8 $461.04 2360.503 TYPE SPWEA240B WEARING COURSE MIXTURE (3") SQ YD $85.44 47 $4,015.68 2575.501 SEEDING, HYDROSEED SQ YD $10.69 20 $213.80 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ITEMS 149 & 150 ONLY) LUMP SUM $422.95 1 $422.95 Funding Category No. 001 Total: $8,427.03 Work Order No. 1 Total: $8,427.03 " Funding category is required for tederal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating Approved by the Hutchinson City Council on 10/24/2017. Signed Signed Date: 10/24/2017 Phone: (320) 234-4212 Date: Phone: (320) 587-5918 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Orig. Contract $2,049.044.52 Prev. CO/WO $48,688.52 /This CO $8,427.03 Total Revised Contract Amount $2,106,140.08 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Items for City Alley #17 Improvements Project (L15/P17-15) Department: PW/Eng LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their November 28th meeting. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14795 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 15/PROJECT NO. 17-15 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: A certain petition requesting the following improvement: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete pavement and appurtenances. Said Petition is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minn. Stat. § 429.035. 2. The petition for proposed L15P17-15 is hereby referred to the Engineer for study and that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 24th day of October 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WOR CS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson NM 55350-2522/320-234-4209/]FAX320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: October 24, 2017 SUBJECT: Alley Improvement - Alley #17 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L15P17-15 City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete pavement and appurtenances. ESTIMATED COST TOTAL Construction Cost $88,830 Engineering & Adiministration Fees $18,654 Administration $0 ESTIMATED TOTAL $107,484 ESTIMATED FUNDING TOTAL Assessable Costs $53,742 City Funds $53,742 ESTIMATED TOTAL $107,484 RESOLUTION NO. 14796 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 15/PROJECT NO. 17-15 WHEREAS, pursuant to a resolution of the Council adopted October 24th 2017, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete pavement and appurtenances; and said report was received by the Council on October 24th 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $107,484.00. 2. A public hearing shall be held on such proposed improvements on the 28th day of November, 2017, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 24th day of October 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8258 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 15 PROJECT NO. 17-15 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 28th day of November, 2017, to consider the making of an improvement of Letting No. 15/Project No. 17-15, an improvement of: City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St): Alley improvements by construction of grading, aggregate base, concrete pavement and appurtenances pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $53,742.00 and an Assessable cost of $53,742.00 for the total estimated cost of $107,484.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 10/24/2017 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 15TH 2017 AND WEDNESDAY, NOVEMBER 22ND 2017. HUTCHINSON CITY COUNCIL City -f Request for Board Action 7AL =-M M0 Agenda Item: Resolution 14793 - Special Assessment Certification to McLeod County Department: Finance LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is the annual certification of special assessments to be sent to McLeod County for collection in 2018. The list includes the current year of each assessment roll along with unpaid water, sewer utility bills and/or weed removal bills. The special assessment dollars collected in 2018 will be recorded in the appropriate debt fund and used to pay the 2018 debt service on the City's bonded debt. BOARD ACTION REQUESTED: Approve resolution 14793 for special assessments to be certified to McLeod County for collection in 2018. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14793 RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN; This is to certify that the following embraces all unpaid assessments levied by the City Council of Hutchinson, MN under Minnesota Statutes, Chapter 429, various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed on the "Exhibit A" for the following purposes for the current year and as required under Minn. Stat. § 429.061, a copy of this Resolution along with the attached "Exhibit A" shall be provided to the McLeod County Auditor Installment Term SA# Year Payoff Balance Project Description Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future extension of 10th Ave NE to the East - SM/SS/W/ST - 10 10 5059F 2008 $ 1,214.26 L9P02-18 Activated 2008 Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future extension of 10th Ave NE to the East - SM/SS/W/ST - 6 10 5059H 2012 $ 31,898.70 L9P02-18 Activated 10/09/2012 Jefferson St SE & Jefferson Ct SE to Toronto Ave SE - 6 9 5070B 2012 $ 15,787.12 L3PO4-03 SM/SS/W/ST-Activated 2012 Activation of 2006 deferred assessment for TH 7/15/22 2 10 5079G 2006 $ 22,498.15 LlP06-01 SM/SS/W/ST 2008 Pavement Mgmt - Phase 1 - Lewis, W Pishney Ln, E Pishney Ln, Pishney Ln, Alan, Circle Dr - ST REHAB/ST 10 10 5085 2008 $ 15,391.86 L4P08-04 PARTIAL RECON NE Storm Sewer Phase 2 - 905 Maple St SE - SM/SS/W - Relevy of 5075 as SA5087A & Activated in 2013 for 2014 5 5 5087A 2013 $ 16,426.81 L2P08-02 collection for 5 year term. 10 10 5088 2008 $ 2,765.35 LlP08-01 TH 15 & North High Dr Roundabout - SM/SS/W/ST 2008 Pavement Mgmt - Phase 2 - College, Hillcrest, Montreal, Oakwood, Alley in Blk 4 S1/2 City - ST 10 10 5089 2008 $ 7,901.64 L5P08-05 REHAB/ST RECON/ALLEY RECON Jefferson St SE & Jefferson Ct SE - 10th Ave NE & future 9 10 5090 2009 $ 12,064.66 L3P09-03 extension of 10th Ave NE to the East - SM/SS/W/ST 2009 Pavement Mgmt - Phase 2 - Elm St NE, 10th Ave 9 10 5092 2009 $ 14,317.60 L4P09-04 NE - W/ST REHAB 8 10 5093 2010 $ 89,656.33 L1P10-01 Adams St & Washington Ave E - SM/SS/W/ST 8 10 5094 2010 $ 4,252.40 L2P10-02 Sherwood St SE - Edmonton to Airport Rd - SM/SS/W/ST 2011 Pavement Mgmt - James, Kouwe, Water - 7 10 5096 2011 $ 40,932.05 L3P11-04 SM/SS/W/ST REHAB 7 10 5097 2011 $ 31,998.05 L1P11-01 School Rd NW -ST 7 10 5098 2011 7,872.00 L2P11-02/P11-03 Indust Blvd SE - ST RECONST & Energy Pk - WEAR CRSE 2011 Pavement Mgmt - Phase 2 - Jackson & Roberts - ST 7 10 5099 2011 $ 36,223.84 L4P11-05 REHAB 7 10 5100 2011111iff 178,558.37 L5P11-06 Plaza 15 Parking Lot - ST 2012 Pavement Mgmt - Ash, Oak, Maple, TH 15 Service 6 10 5101 2012 $ 68,922.11 L3P12-04 Rd #1, 11th Ave NE, Northwoods Ave - ST REHAB 6 10 5102 2012 $ 78,955.07 L1P12-01 5th Ave NW - SS/W/ST Les Kouba Pkwy - Montana to Lind & Lind St - Les Kouba 6 10 5103 2012 $ 17,545.85 L8P12-09 Pkwy to 3rd Ave - ST 2013 Pavement Mgmt - Grove St SW, Brown St SW, Glen St SW, Franklin St SW, Division Ave SW - ST 5 10 5104 2013 $ 60,007.22 L3P13-03 OVERLAY/REHAB 5 10 5105 2013 $ 129,262.44 L1P13-01 Jefferson St SE - Washington to Oakland - SS/W/ST 2013 Pavement Mgmt - CO#2 - Milwaukee & Miller - ST 5 10 5107 2013 $ 1,209.60 L3P13-03 OVERLAY/REHAB Lynn Rd SW - Washington to Clinton - ST 4 10 5108 2014 $ 46,398.51 L2P14-02 OVERLAY/REHAB 4 10 5109 2014 $ 196,223.87 L1P14-01 Jefferson St SE - Oakland to Century - SM/SS/W/St 2014 Pavement Mgmt - Dale, TH 15 Service Rd, Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST 4 10 5110 2014 $ 39,930.87 L3P14-03 MILL/OVERLAY/RECLAIM 2015 Pavement Mgmt - Shady Ridge Rd N W & Golf 3 10 5111 2015 $ 22,304.00 L3P15-03 Course Rd NW - SM/SS/W/ST Installment Term SA# Year Payoff Balance Project Description 10 5112 2015 $ 97,346.16 L1P15-01 2nd Ave SE - Main to Bridge - SM/ST 25 NW 5TH AVE $66.37 23.065.0080 2016 Pavement Mgmt— Linden, Madson, Milwaukee, 2 10 5113 2016 $ 312,569.51 L1P16-01 Church, West Shore — W/SS/SM 8 10 DEFERRED 5093A 2010 $ 10,420.00 L1P10-01 Denver Ave SE Extension - Montreal St SE to Bradford St 1 10 5114 2017 $ 56,254.00 L1P17-01 SE - SM/ST 715 SW BROWN ST $114.40 23.145.0590 School Rd SW & Roberts Rd SW Reconstruction - ST 1 10 5115 2017 $ 127,900.08 121317-02 RECONST/RECLAIM 791 NW CALIFORNIA ST $744.85 23.300.0250 01-116-30-16-0540 ALLEY #36 - ALLEY BETWEEN MAIN ST S & HASSAN ST SE 965 SW CHURCH ST $254.33 23.133.0180 01-116-30-10-0300 & 5TH AVE SE TO 6TH AVE SE - ALLEY 1 2 5116 2017 $ 6,531.21 1131317-13 PATCH/MILL/OVERLAY 750 SW DALE ST $319.06 23.112.2010 06-116-29-02-0460 ALLEY #52 - ALLEY SOUTH OF 5TH AVE SE BETWEEN 1 5 5117 2017 $ 13,935.51 L14P17-14 JEFFERSON ST SE & ADAMS ST SE - G/STM/CC/BP Installment Term SA# Year DEFERRED Payoff ASSESSMENTS Balance Project Description 145 NE 5TH AVE $13.58 23.056.0530 Adams St & Washington Ave E - SM/SS/W/ST - 25 NW 5TH AVE $66.37 23.065.0080 DEFERRED FOR A 10 YEARS OR UNTIL HOOKUP OCCURS, 561 SE ADAMS ST $323.73 23.139.0220 WHICHEVER OCCURS FIRST, WITH INTEREST 8 10 DEFERRED 5093A 2010 $ 10,420.00 L1P10-01 ACCRUEING. ACTIVATE IN 2020 FOR 2021 COLLECTION. 7 10 DEFERRED 5096A 2011 $ 6,000.00 131311-04 2011 Pavement Mgmt- James, Kouwe, Water - 715 SW BROWN ST $114.40 23.145.0590 2014 Pavement Mgmt - Dale, TH 15 Service Rd, 486 NW CALIFORNIA ST $66.37 23.310.0110 36-117-30-06-0310 Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST 791 NW CALIFORNIA ST $744.85 23.300.0250 01-116-30-16-0540 MILL/OVERLAY/RECLAIM - DEFERRED FOR 20 YEARS OR 965 SW CHURCH ST $254.33 23.133.0180 01-116-30-10-0300 UNTIL DEVELOPED,WITH INTEREST ACCRUING, 4 10 DEFERRED 5110C 2014 75,809.35 131314-03 WHICHEVER OCCURS FIRST. 750 SW DALE ST $319.06 23.112.2010 06-116-29-02-0460 2015 Pavement Mgmt - Shady Ridge Rd NW & Golf 206 SE ERIE ST $288.20 23.050.1770 06-116-29-05-0770 Course Rd NW-SM/SS/W/ST- DEFERRED WITH 516 SW FRANKLIN ST $142.50 23.050.4400 06-116-29-12-0750 INTEREST ACCRUING UNTIL SPLIT OR PLATTED OR 3 10 DEFERRED 5112A 2015 $ 45,305.00 131315-03 DEVELOPMENT OCCURS. 1 10 DEFERRED 5114A 2017 $ 149,222.61 111317-01 Denver Ave SE Extension - Montreal St SE to Bradford St 1 10 DEFERRED 51148 2017 $ 78,098.35 L1P17-01 Denver Ave SE Extension - Montreal St SE to Bradford St BE IT FURTHER RESOLVED That the following unpaid water, sewer, weed cutting, snow removal and tree removal bills to be certified to the McLeod County Auditor for collection with 2018 taxes. City 31-117-29-10-0140 Property ID Address 141 NE 5TH AVE Payoff Balance $498.24 County 23.056.0520 PID # 31-117-29-10-0150 145 NE 5TH AVE $13.58 23.056.0530 31-117-29-11-0080 25 NW 5TH AVE $66.37 23.065.0080 06-116-29-10-0240 561 SE ADAMS ST $323.73 23.139.0220 07-116-29-03-0620 1066 SE BRADFORD ST $1,400.43 23.160.0450 06-116-29-12-0680 625 SW BROWN ST $119.76 23.145.0180 06-116-29-12-0990 715 SW BROWN ST $114.40 23.145.0590 36-117-30-11-0200 486 NW CALIFORNIA ST $66.37 23.310.0110 36-117-30-06-0310 791 NW CALIFORNIA ST $744.85 23.300.0250 01-116-30-16-0540 965 SW CHURCH ST $254.33 23.133.0180 01-116-30-10-0300 705 SW DALE ST $21.68 23.112.1840 01-116-30-10-1230 750 SW DALE ST $319.06 23.112.2010 06-116-29-02-0460 206 SE ERIE ST $288.20 23.050.1770 06-116-29-05-0770 516 SW FRANKLIN ST $142.50 23.050.4400 06-116-29-12-0750 646 SW FRANKLIN ST $147.31 23.145.0250 06-116-29-04-0340 135 SW GLEN ST $31.08 23.050.0980 06-116-29-04-0520 218 SW GROVE ST $34.62 23.050.2450 01-116-30-01-0250 523 SW HARMONY LN $26.15 23.112.0100 06-116-29-15-0370 965 SE HASSAN ST $170.57 23.154.0100 36-117-30-02-0270 900 N HIGH DR NW $2,137.24 23.309.0030 36-117-30-15-0021 1000 W HWY7 $1,253.31 23.036.4300 06-116-29-03-0080 25 SE JEFFERSON ST $66.37 23.050.0380 07-116-29-08-0050 1373 SE JEFFERSON ST $476.97 23.230.0190 01-116-30-11-0260 520 SW LARSON ST $317.00 23.192.0120 01-116-30-09-0020 564 SW LYNN RD $243.29 23.112.1630 31-117-29-07-0680 47 NE MCLEOD AVE $337.77 23.088.0130 01-116-30-09-0540 615 SW MERRILL ST $249.86 23.167.0470 06-116-29-02-0560 206 SE MONROE ST $234.13 23.050.1880 31-117-29-12-0270 430 NW WATER ST $809.48 23.056.0840 31-117-29-12-0370 455 NW WATER ST $725.48 23.056.1030 31-117-29-12-0360 465 NW WATER ST $651.98 23.056.0990 31-117-29-01-0070 1005 MAPLE ST NE *TR $250.00 23.238.0014 $12,536.11 Total Utility Billing & Tree Removal to Assess Adopted by the Hutchinson City Council this 24th day of October 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Consideration of a Conditional Use Permit - 760 Airport Road SW Department: Planning LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Dennis Goebel has applied for a conditional use permit to manufacture automotive aftermarket parts in the I/C Zoning District. The former Skydive Hutchinson Building would be used for this use. All uses in the I/C zoning district require a Conditional Use Permit. The building was used previously as Skydive Hutchinson. The building has been for sale for many years. The applicant states that the existing building would be used for sales, technical support and manufacturing of automotive aftermarket parts. CNC milling machines, light fabrication of parts would be done in the building. There would be occasional vehicles for engine swaps and production development. There would be four employees at the facility. Nobody from the public spoke regarding this request. The Planning Commission unanimously recommended approval of the request with the conditions noted by staff. BOARD ACTION REQUESTED: Approval of conditional use permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14794 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR LIGHT MANUFACTURING OF AUTOMOTIVE AFTERMARKETPARTS IN AN I/C ZONING DISTRICT LOCATED AT 760 AIRPORT RD, ROSERUTH ENTERPRISES LLC, APPLICANT. FACTS Tim and Rose Eakins are owners of a parcel of land located at 760 Airport Road SW, Hutchinson, Minnesota; and 2. Roseruth Enterprises LLC has applied for a conditional use permit to operate a light manufacturing business at this address; and 3. The subject property is legally described as: FULL LEGAL: Lot 1, Block 2, Fair Grounds Addition, according to the recorded plat thereof, except that part thereof lying northwesterly of a line described as follows: Commencing at the most northerly corner of said Lot 1; thence South 27 degrees 27 minutes 06 seconds East, assumed bearing, along the southwesterly line of said Lot 1 a distance of 911.12 feet to the beginning of the line to be described; thence North 62 degrees 32 minutes 54 seconds East a distance of 315.03 feet to the northeasterly line of said Lot 1 and there terminating. Also a 50.00 foot wide easement for access to the airport over and across Lot 2 of said Block 2. The northwesterly line of said easement is described as follows: Commencing at the most northerly corner of said Lot 1; thence South 27 degrees 27 minutes 06 seconds East, assumed bearing, along the southwesterly line of said Lot 1 a distance of 967.12 feet to the point of beginning of the line to be described; thence South 62 degrees 32 minutes 54 seconds West a distance of 500.00 feet to the southwesterly line of said Lot 2 and there terminating. 4. The property is located in the I/C Industrial/Commercial) Zoning District. 5. The request for a conditional use permit is required because of Section 154.066 of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on October 17, 2017 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the UC Zoning district and the Zoning Ordinance. Findings of Fact — Resolution 14794 Conditional Use Permit 760 Airport Rd SW 10/24/2017 Page 2 c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for any construction that would be needed. e. The applicant must pave the parking lot and driveway and have the design approved by the City of Hutchinson. This work must be completed by June 30, 2018. f. The septic system and well must be operated per the rules set forth by the State of Minnesota and McLeod County. g. The applicant must be aware there is a municipal airport operating on the adjacent property and cannot interfere with the airport operation in any way. Any potential use of the airport property to access the rear of the building must be legally agreed to in a lease or easement with the airport. h. The apartment/sleeping room cannot be used as an apartment as the zoning does not allow residential uses in this zoning district. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on October 24, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the PC Zoning district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for any construction that would be needed. e. The applicant must pave the parking lot and driveway and have the design approved by the City of Hutchinson. This work must be completed by June 30, 2018. f. The septic system and well must be operated per the rules set forth by the State of Minnesota and McLeod County. g. The applicant must be aware there is a municipal airport operating on the adjacent property and cannot interfere with the airport operation in any way. Any potential use of the airport property to access the rear of the building must be legally agreed to in a lease or easement with the airport. h. The apartment/sleeping room cannot be used as an apartment as the zoning does not allow residential uses in this zoning district. Findings of Fact — Resolution 14794 Conditional Use Permit 760 Airport Rd SW 10/24/2017 Page 3 APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.066 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Roseruth Enterprises LLC, applicant, to conduct light manufacturing of automotive aftermarket parts in an UC zoning district located at 760 Airport Rd SW is hereby approved. Adopted by the City Council this 24th day of October, 2017. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: October 12, 2017 for October 17, 2017 Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR LIGHT MANUFACTURING FACILITY Applicant: Dennis Goebel CONDITIONAL USE PERMIT FOR LIGHT MANUFACTURING Dennis Goebel has applied for a conditional use permit to manufacture automotive aftermarket parts in the PC Zoning District. The former Skydive Hutchinson Building would be used for this use. All uses in the PC zoning district require a Conditional Use Permit. Conditional Use Permit 760 Airport Road SW Planning Commission —10-17-2017 Page 2 GENERAL INFORMATION Existing Zoning: I/C Industrial/Commercial District Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: 760 Airport Road SW 8.69 Acres Vacant Building Institutional (Airport) and Agriculture I/C Industrial/Commercial and C4 Fringe Commercial Commercial Sections 154.066(C) Overview: The building was used previously as Skydive Hutchinson. The building has been for sale for many years. The applicant states that the existing building would be used for sales, technical support and manufacturing of automotive aftermarket parts. CNC milling machines, light fabrication of parts would be done in the building. There would be occasional vehicles for engine swaps and production development. There would be four employees at the facility. Site Access: The site has very good access from Airport road. This use will not generate significant traffic. There will be four employees coming to the site, occasional delivery vehicles and occasional customers. Parking/Circulation: The current gravel parking lot will need to be paved to accommodate this use and be in conformance with the zoning ordinance. Staff suggests that there be seven parking spaces on-site and one of those shall be handicap accessible. Seven spaces allows for some employee growth and customer parking. Staff feels this parking will be sufficient. The driveway will also have to be paved, as will the parking lot drive aisles. The parking lot paving plan shall be approved by Staff prior to a building permit or occupancy taking place. Since it is already October and the paving plants are going to be closing down soon, staff is willing to give the applicant until June 30, 2018 to complete the paving. Utilities The site is not served by City water and sewer service. It is served by a private well and septic system. These systems will have to comply with State of Minnesota and McLeod County standards in order for this use to be conditionally permitted. Conditional Use Permit 760 Airport Road SW Planning Commission —10-17-2017 Page 3 Conditional Use Permit: The Conditional Use Permit (CUP) is required for all new uses in the UC Zoning District The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the UC Zoning district and the Zoning Ordinance. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 4. The Applicant must obtain all necessary permits for any construction that would be needed. 5. The applicant must pave the parking lot and driveway and have the design approved by the City of Hutchinson. This work must be completed by June 30, 2018. 6. The septic system and well must be operated per the rules set forth by the State of Minnesota and McLeod County. 7. The applicant must be aware there is a municipal airport operating on the adjacent property and cannot interfere with the airport operation in any way. Any potential use of the airport property to access the rear of the building must be legally agreed to in a lease or easement with the airport. 8. The apartment/sleeping room cannot be used as an apartment as the zoning does not allow residential uses in this zoning district. WGIS Count 1,025 1,025 ko Print Date: October 12, 2017 807 Airport Rd SW - Google Maps Go, gle Maps 807 Airport Rd SW Page 1 of 1 Image capture: Oct 2014 d 2017 Google United States Hutchinson, Minnesota Google, Inc. Street View - Oct 2014 https:Hwww.google.comlmapsl@44.8661095,-94.3821496,3a,61.2y,239.75h,91.91t/data 10/12/2017 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/11/2017 - 10/24/2017 Check/ Check Date Det Vendor Name Description Amount 10/13/2017 EFT562 EFTPS PAYROLL 9/24 - 10/7/2017 68,777.68 10/13/2017 EFT563 Aflac PAYROLL 9/24 - 10/7/2017 170.41 10/13/2017 EFT564 Child Support PAYROLL 9/24 - 10/7/2017 957.17 10/13/2017 EFT565 MN Dept of Revenue PAYROLL 9/24 - 10/7/2017 12,592.52 10/13/2017 EFT566 PERA PAYROLL 9/24 - 10/7/2017 48,524.71 10/13/2017 EFT567 TASC-Flex PAYROLL 9/24 - 10/7/2017 1,886.76 10/13/2017 EFT568 TASC-H S A PAYROLL 9/24 - 10/7/2017 11,913.00 10/13/2017 EFT569 ICMA PAYROLL 9/24 - 10/7/2017 2,228.16 10/13/2017 EFT570 VOYA PAYROLL 9/24 - 10/7/2017 990.00 10/13/2017 EFT571 MNDCP PAYROLL 9/24 - 10/7/2017 305.00 10/13/2017 198277 NCPERS PAYROLL 9/24 - 10/7/2017 336.00 10/13/2017 198278 HART PAYROLL 9/24 - 10/7/2017 662.21 10/24/2017 198279 ACE HARDWARE VARIOUS R&M SUPPLIES 633.38 10/24/2017 198280 AMERICAN BOTTLING CO OCTOBER COST OF GOODS - LIQUOR 136.16 10/24/2017 198281 ARCTIC GLACIER USA INC. OCTOBER COST OF GOODS - LIQUOR 316.12 10/24/2017 198282 B & C PLUMBING & HEATING INC FALL SERVICE ON ALL EQUIPMENT 3,985.00 10/24/2017 198283 BACHMAN'S SUMAC & DOGWOOD TREES 617.22 10/24/2017 198284 BELLBOY CORP OCTOBER COST OF GOODS - LIQUOR 2,102.40 10/24/2017 198285 BERNICK'S OCTOBER COST OF GOODS - LIQUOR 214.90 10/24/2017 198286 BRANDON TIRE CO UNIT #295 - NEW TUBE FOR TIRE 30.84 10/24/2017 198287 BRANDON TIRE CO UNIT #302: INSTALL NEW VALVE 102.88 10/24/2017 198288 BRAUN INTERTEC CORP PROF SERVICES -PAVEMENT EVALUATION 1,504.00 10/24/2017 198289 BUSINESSWARE SOLUTIONS HP ELITEBOOK REVOLVE 810 G3 11245.19 10/24/2017 198290 C & L DISTRIBUTING OCTOBER COST OF GOODS - LIQUOR 23,143.54 10/24/2017 198291 CENTRAL HYDRAULICS VARIOUS R&M SUPPLIES 802.34 10/24/2017 198292 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE LG/M 134.40 10/24/2017 198293 COLDSPRING (2) SINGLE LINE LEATHERETTE 710.35 10/24/2017 198294 CROW RIVER AUTO & TRUCK REPAIR AUTO R&M - POLICE AND PARKS 427.18 10/24/2017 198295 CROW RIVER PRESS INC VARIOUS OFFICE SUPPLIES 705.50 10/24/2017 198296 CRYSTEEL TRUCK EQUIP FLAT BED BOX, HYDRO DUMP KIT & INSTALLAT 7,750.00 10/24/2017 198297 DPC INDUSTRIES INC SODIUM HYPO - SEWER PLANT 913.10 10/24/2017 198298 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 219.49 10/24/2017 198299 ELECTRO WATCHMAN ANNUAL FIRE ALARM INSPECTION, REPLACED B 29.20 10/24/2017 198300 ELECTRO WATCHMAN ANNUAL FIRE ALARM INSPECTION 58.40 10/24/2017 198301 FARM -RITE EQUIPMENT FILTERS - PARKS DEPT 202.89 10/24/2017 198302 FASTENAL COMPANY EAR PLUGS, EYEWEAR, BATTERIES, PAPER TOW 336.02 10/24/2017 198303 G & K SERVICES VARIOUS CLEANING/MAINTENANCE SUPPLIES 208.77 10/24/2017 198304 GEB ELECTRICAL INC CHANGE LITES TO LED AT CITY CENTER & WAT 150.00 10/24/2017 198305 GRAINGER VARIOUS R&M SUPPLIES 962.93 10/24/2017 198306 HANSEN GRAVEL SAND FOR VMF FIELD & VETS BATHROOM 515.00 10/24/2017 198307 HAWKINS INC 30% SODIUM HYDROXIDE - WATER PLANT 2,940.21 10/24/2017 198308 HILLYARD / HUTCHINSON VARIOUS CLEANING/MAINTENANCE SUPPLIES 594.56 10/24/2017 198309 HUTCH AUTO BODY PAINT PD SUBURBAN DOORS FOR AUCTION 1,200.00 10/24/2017 198310 HUTCHINSON UTILITIES SEPT UTILITIES SEPT1-OCT 1'2017 102,726.60 10/24/2017 198311 HUTCHINSON, CITY OF WATER & SEWER 9/1-9/30'17 4,983.06 10/24/2017 198312 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS 370.85 10/24/2017 198313 INTOXIMETERS INC MOUTHPIECE, DRY GAS 200.00 10/24/2017 198314 JOHNSON BROTHERS LIQUOR CO. OCTOBER COST OF GOODS - LIQUOR 18,041.01 10/24/2017 198315 KOHLS SWEEPING SERVICE PILED CONCRETE/ASPHALT; HAULED MATERIAL 1,087.50 10/24/2017 198316 L & P SUPPLY CO VARIOUS EQUIPMENT PARTS 383.28 10/24/2017 198317 LEAGUE OF MN CITIES 2017 REGIONAL MEETINGS - MATT & JOHN L. 90.00 10/24/2017 198318 LEAGUE OF MN CITIES -INS TRUST 7/1/17 - 12/31/17 INSURANCE PREMIUMS 119,929.00 10/24/2017 198319 LOCHER BROTHERS INC OCTOBER COST OF GOODS - LIQUOR 21,922.75 10/24/2017 198320 LOGIS NETWORK & OTHER APPLICATIONS - SEPT 8,075.00 10/24/2017 198321 MCLEOD COUNTY AUDITOR -TREASURER 2017 COUNTY ASSESSMENT CONTRACT 60,963.00 10/24/2017 198322 MEEKER WASHED SAND & GRAVEL SAND - CREEKSIDE INVENTORY 1,941.11 10/24/2017 198323 MEI TOTAL ELEVATOR SOLUTIONS OCT-NOV BI -MONTHLY SERVICE 183.33 10/24/2017 198324 MINI BIFF RENT REG BLUE MINI BIFF 76.50 10/24/2017 198325 MINNESOTA RURAL WATER ASSN WATER SYSTEMS CLASS 375.00 10/24/2017 198326 MINNESOTA VALLEY TESTING LAB VARIOUS TESTING 2,252.50 10/24/2017 198327 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES 126.16 10/24/2017 198328 PAUSTIS WINE COMPANY OCTOBER COST OF GOODS - LIQUOR 4,402.91 10/24/2017 198329 PELLINEN LAND SURVEYING PROF SERVICES 370.00 10/24/2017 198330 PHILLIPS WINE & SPIRITS OCTOBER COST OF GOODS - LIQUOR 23,589.24 10/24/2017 198331 PIONEER MANUFACTURING CO ORANGE PAINT - PARKS DEPT 440.00 10/24/2017 198332 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL - JAN -APR 2017 769.49 10/24/2017 198333 POSTMASTER SR NEWSLETTER POSTAGE 98.00 10/24/2017 198334 QUILL CORP DISINFECTING WIPES - POLICE 79.95 10/24/2017 198335 ROYAL TIRE FIRESTONE DEST A/T OWL 108S 690.96 10/24/2017 198336 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 64.66 10/24/2017 198337 SHORT-ELLIOT-HENDRICKSON INC PROF FEES - HOTEL SITE /ANTENNA PROJECT 11,884.36 10/24/2017 198338 SOIL CONTROL LAB LUTHENS MANURE 1: FINISHED COMPOST - PKG 1,047.00 10/24/2017 1198339 1 STAPLES ADVANTAGE ICORRECTION ROLLER, ENVELOPES, PENS 176.77 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/11/2017 - 10/24/2017 Check/ Check Date Det Vendor Name Description Amount 10/24/2017 198340 THOMSON REUTERS -WEST WEST INFO CHARGES - SEPT 849.34 10/24/2017 198341 TRI COUNTY WATER 6 MONTHS RENT & ECO SYSTEM 389.25 10/24/2017 198342 TWO WAY COMMUNICATIONS INC RADIOS / PAGERS BATTERIES 105.00 10/24/2017 198343 USA BLUE BOOK 36' STRIKING HEAD PROBE 95.53 10/24/2017 198344 VIKING BEER OCTOBER COST OF GOODS - LIQUOR 4,355.05 10/24/2017 198345 VIKING COCA COLA OCTOBER COST OF GOODS - LIQUOR 462.12 10/24/2017 198346 VIKING SIGNS & GRAPHICS INC SPONSOR SIGNS / CHEVRON STRIPES FIRE 3,520.00 10/24/2017 198347 VIVID IMAGE ANNUAL SAFE & SOUND WEBSITE HOSTING & UP 720.00 10/24/2017 198348 WELCOME NEIGHBOR HUTCH NEW RESIDENT VISITS 60.00 10/24/2017 198349 WILSONS NURSERY INC POLICEMANS/RIVERSIDE PARKS & EAST RIVER 1,440.00 10/24/2017 198350 WINE COMPANY, THE OCTOBER COST OF GOODS - LIQUOR 5,506.70 VOIDED CHECKS 198351 thru 198369 - PRINTING ERROR 10/24/2017 198370 ACTIVE NETWORK INC MAXGALAXY - ANNUAL CONTRACT 12,600.00 10/24/2017 198371 ADULT TRAINING AND HABILITATION CEN RECYCLING PICK-UP 25.00 10/24/2017 198372 ALPHA WIRELESS MONTHLY UHF DISPATCH 1,688.19 10/24/2017 198373 AMERICAN DOOR WORKS BAGGING BUILDING COLD STORAGE: REPLACED 1,005.26 10/24/2017 198374 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES 2,066.00 10/24/2017 198375 ARNESON DISTRIBUTING CO OCTOBER COST OF GOODS - LIQUOR 491.30 10/24/2017 198376 ARROW TERMINAL LLC SHOP PARTS - STREETS 161.69 10/24/2017 198377 ARTISAN BEER COMPANY OCTOBER COST OF GOODS - LIQUOR 1,007.75 10/24/2017 198378 ASPEN MILLS UNIFORMS - FIRE DEPT 113.12 10/24/2017 198379 AUTO VALUE - GLENCOE SHOP PARTS: JIC FLARE, POWER WASH 101.87 10/24/2017 198380 AUTOMATIC SYSTEMS CO WTP - CHANGED TO REDUNDANT PLC PROGRAM 1,381.10 10/24/2017 198381 B.T. LOCK & KEY LLC SCHLAGE C123, KEEP DUPLICATED 8.05 10/24/2017 198382 BLACK BOX CORPORATION GIGATRUE CAT6 PATCH PANEL 24 PORT 378.79 10/24/2017 198383 BNO SHEET METAL INC DUCTWORK FOR DEHUMIDIFIERS - CIVIC ARENA 5,000.00 10/24/2017 198384 BREAKTHRU BEVERAGE OCTOBER COST OF GOODS - LIQUOR 12,955.57 10/24/2017 198385 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEE: STATE GF, BCA 390.00 10/24/2017 198386 CHEMISOLV CORP CHEMICALS FOR WWTP 6,223.95 10/24/2017 198387 COMMERCIAL REFRIGERATION SYSTEMS IN EMERGENCY REPAIR - CIVIC ARENA SYSTEM 6,216.50 10/24/2017 198388 CORNER POST EROSION CONTROL DENVER AVE MOWING 220.00 10/24/2017 198389 CORPORATE MECHANICAL TRANSFER DDC GRAPHICS TO WASTEWATER JAC 2,028.00 10/24/2017 198390 CREEKSIDE SOILS 50/50 COMPOST BLACK DIRT 31.00 10/24/2017 198391 D2 SERVICES, INC. SCADA RADIO SYSTEM REPLACEMENT - WWTP 28,988.00 10/24/2017 198392 DEHN, PETER SAFETY FOOTWEAR REIMBURSEMENT 175.00 10/24/2017 198393 DROP -N -GO INC SEPT/OCTOBER MAILING SERVICES 1,897.62 10/24/2017 198394 E2 ELECTRICAL SERVICES INC LABOR WITH MATERIALS - WWTP 916.78 10/24/2017 198395 EBERT CONSTRUCTION PAY APPLICATION - ENTERPRISE CENTER 661,597.11 10/24/2017 198396 EHLERS & ASSOCIATES INC PREP: FINAL CALCS ON TIF DEV DIST 6 4,590.00 10/24/2017 198397 EMPLOYMENT RESOURCE CENTER TEMPORARY STAFFING - CREEKSIDE 2,502.72 10/24/2017 198398 FIRST ADVANTAGE LNS OCC HEALTH SOLU ALCOHOL & DRUG TESTING 233.14 10/24/2017 198399 FIRST CLASS BUILDERS REFUND FOR PRICE DIFF ON WATER METER 3/4 95.00 10/24/2017 198400 FLEMMING, JUDY HIGH TIDES SILVER REFUND 60.00 10/24/2017 198401 G R DANIELS TRUCKING INC JAY MALONE TO CRYSTEEL TRUCK EQUIP 186.00 10/24/2017 198402 GALCO INDUSTRIAL ELECTRONICS INTEGR DUPLEX CONTROLLER 372.54 10/24/2017 198403 GOPHER STATE FIRE EQUIPMENT CO. ABC RECHARGE, O-RING, ABC DRY CHEMICAL 43.00 10/24/2017 198404 GRAPE BEGINNINGS, INC OCTOBER COST OF GOODS - LIQUOR 258.75 10/24/2017 198405 GREAT NORTHERN ENVIORNMENTAL LLC SERVICE REPAIR TRAVEL & LABOR - WWTP 1,092.20 10/24/2017 198406 GREEN EARTH LAWN CARE INC NUISANCE LAWN MOWING - 516 ADAMS 50.00 10/24/2017 198407 HARENS MEDIATION CENTER, LLC WATER TOWER REHAB ISSUE 949.37 10/24/2017 198408 HARMONY RIVER LIVING CENTER USED FLOOR SCRUBBER FOR FIRE DEPT 3,000.00 10/24/2017 198409 HOHENSTEINS INC OCTOBER COST OF GOODS - LIQUOR 429.00 10/24/2017 198410 HOLT TOUR AND CHARTER INC. NOV 29, 2017: RAMSEY HOUSE, BACHMANS 645.00 10/24/2017 198411 HOVEN, MARTHA 24 WINE BAGS 84.00 10/24/2017 198412 HP INC LAPTOP & (3) HP ELITEDESK 800 3,034.85 10/24/2017 198413 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL - OCT 2017 HATS 1,415.00 10/24/2017 198414 HUTCHINSON UTILITIES INSTALL LED LIGHTING LEWIS AVE & LEWIS CIR 7,683.78 10/24/2017 198415 HUTCHINSON WHOLESALE #1550 VARIOUS SHOP SUPPLIES 261.42 10/24/2017 198416 HUTCHINSON YOUTH BASKETBALL ASSN REIMBURSE FEES COLLECTED - HYBA TRAVEL 15,275.00 10/24/2017 198417 HUTCHINSON, CITY OF REPLENISH ATM 4,000.00 10/24/2017 198418 INNOVATIVE FOAM FORGIVABLE LOAN - EDA INCUBATOR BLDG 14,355.00 10/24/2017 198419 INTEPLAST GROUP POTTING SOIL - CREEKSIDE INVENTORY 15,089.83 10/24/2017 198420 INTERNATIONAL ECON DEV COUNCIL ANNUAL MEMBERSHIP DUES - MILES 420.00 10/24/2017 198421 INTEX CORPORATION CRUSH CREEKSIDE CONCRETE/ASPHALT 95,803.72 10/24/2017 198422 ISD #423 FEES SEPTEMBER CLASSES 6,978.50 10/24/2017 198423 J&W ASPHALT, INC. 5' X 6' HEAT - LYNN RD SW & LINDEN AVE 1,000.00 10/24/2017 198424 JASON ALFERNESS ADAPTIVE RECREATION SOUND SERVICES 2017 100.00 10/24/2017 198425 JJ TAYLOR DIST OF MN OCTOBER COST OF GOODS - LIQUOR 5,448.25 10/24/2017 198426 JOBS FOUNDATION RECYCLING OLD ELECTRONICS/PRINTERS 396.00 10/24/2017 198427 JOE MESCAN WINDMILL, LLC 18' WINDMILL, SINK PKG - GOPHER SANCTUARY 2,150.00 10/24/2017 198428 KAHNKE BROTHERS NURSERY VARIOUS TREE/GRASS/PLANTS FOR PARKS 1,772.37 10/24/2017 198429 KAPING, DEANNE HOCKEY REFUND 30.00 10/24/2017 1198430 KERI L WILLIAMS ICONTRACT CLEANING - C.C., LIBRARY, SR DINE 2,044.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/11/2017 - 10/24/2017 Check/ Check Date Det Vendor Name Description Amount 10/24/2017 198431 KRANZ LAWN & POWER BELTS, SHIELD, BEARING 192.88 10/24/2017 198432 LANDSCAPE CONCEPTS INC WEEDING, SPRAYING NORTH ROUNDABOUT 760.00 10/24/2017 198433 LEMKE-JORGENSEN, PAIGE REFUND DAMAGE DEPOSIT - EVENT CENTER 300.00 10/24/2017 198434 LEXISNEXIS SEPTEMBER 2017 1 USER 160.63 10/24/2017 198435 LUBE TECH ESI SHOP SUPPLIES: PISTON PUMP, HOSE, SPOUT 1,418.31 10/24/2017 198436 LYNDE & MCLEOD INC. COMPOST 104.63 10/24/2017 198437 MARIPOSA PUBLISHING 2017 MINNESOTA REVISION - LEGAL 38.26 10/24/2017 198438 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT - POLICE 500.00 10/24/2017 198439 MATHESON TRI -GAS INC ACETYLENE LG, HIGH PRESSURE MD 16.95 10/24/2017 198440 MCLEOD COUNTY RECORDER HOTEL, JEFFERSON GARAGE VARIANCES 184.00 10/24/2017 198441 MEDICA NOVEMBER MEDICAL PREMIUMS 124,818.01 10/24/2017 198442 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 273.98 10/24/2017 198443 MESSAGE MEDIA MONTHLY ACCESS FEE - OCT 44.24 10/24/2017 198444 MILLNER HERITAGE VINEYARD & WINERY OCTOBER COST OF GOODS - LIQUOR 694.20 10/24/2017 198445 MINNESOTA COUNTY ATTORNEY ASSN 2012 PROPERTY RECEIPTS - POLICE 33.00 10/24/2017 198446 MN DEPT OF LABOR & INDUSTRY/CODE 3RD QTR STATE SURCHARGES - BLDG PERMITS 4,200.63 10/24/2017 198447 NASH FINCH COMPANY 3RD QTR 2017: COMMON AREA MAINTENANCE 1,648.37 10/24/2017 198448 NICKLASSON ATHLETIC COMPANY SOCCER BALLS 247.40 10/24/2017 198449 NORTH AMERICAN SAFETY INC EARPLUGS, LENS, GLOVES 244.00 10/24/2017 198450 NORTHERN TIER TRANSPORTATION LLC FREIGHT CREEKSIDE TO CHISHOLM 525.00 10/24/2017 198451 NU -TELECOM OCTOBER SERVICES 151.05 10/24/2017 198452 O'REILLY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 250.60 10/24/2017 198453 OEM SERVICE CO, LLC CREEKSIDE BAGGER - NEW HOPPER PANEL 492.46 10/24/2017 198454 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 500.95 10/24/2017 198455 PEAT INC. SPHAGNUM FINE - CREEKSIDE INVENTORY 12,367.50 10/24/2017 198456 PEOPLEREADY INC TEMPORARY STAFFING - CREEKSIDE 5,663.88 10/24/2017 198457 RANDY'S REPAIR SERVICE SEMI 475: PARTS, LABOR - NEW BRAKE CLAMB 367.68 10/24/2017 198458 REFLECTIVE APPAREL FACTORY INC SHIRTS WITH LOGO - STREETS 228.45 10/24/2017 198459 REINER ENTERPRISES INC FLATBED TRUCKING FOR CREEKSIDE 5,730.20 10/24/2017 198460 SOUTHERN WINE & SPIRITS OF MN OCTOBER COST OF GOODS - LIQUOR 18,591.72 10/24/2017 198461 SUN LIFE FINANCIAL DENTAL INSURANCE FOR OCTOBER 2017 5,132.40 10/24/2017 198462 SUNCOAST GARDEN PRODUCTS INC. 2CF TIGER HAMMOCK CYPRESS BLEND - C.S. 5,092.40 10/24/2017 198463 SUSTEEN INC SECURE VIEW 1 YR RENEWAL 800.00 10/24/2017 198464 THOMPSON, DENEIL REIMBURSE FOR SAFETY FOOTWEAR 175.00 10/24/2017 198465 TITAN MACHINERY LOADER: 5500 HR SERVICE - CREEKSIDE 1,301.63 10/24/2017 198466 ULINE KNIFE, BLADES 52.37 10/24/2017 198467 UNITED PACKAGING & DESIGN 7 SKIDS, 40 X 48 X .22 SLIP SHEETS 6,350.40 10/24/2017 198468 VERIZON WIRELESS SEP 03 - OCT 02'17 38.25 10/24/2017 198469 VINOCOPIA INC OCTOBER COST OF GOODS - LIQUOR 1,037.00 10/24/2017 198470 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL SEPT 16TH -30TH 5,529.01 10/24/2017 198471 WEST CENTRAL SANITATION INC. SEPTEMBER REFUSE HAULING SERVICE 46,265.76 10/24/2017 198472 WEST CENTRAL SHREDDING 3 CONSOLES - CITY CENTER & POLICE 50.00 10/24/2017 198473 WM MUELLER & SONS MILL & PATCH ROBERTS & 5TH NE, UTILITIES 1,398.78 10/24/2017 198474 WRIGHT COUNTY COURT ADMIN BAIL AMOUNT - C.KLAUSTERMEIER 200.00 Total - Check Disbursement 1,800,766.64 Department Purchasing Card Activity - September 2017 Date Dept Vendor Name Description Amount 09/22/2017 ADMIN ORCHESTRA HALL MUNICIPAL PARKING Parking Cost for Luncheon with President of Finland 8.00 08/30/2017 FINANCE PUB 500 Lunch meeting in Mankato with auditors- Andy/Justin 24.00 09/07/2017 FINANCE AMAZON Case, chargers, cables for new phone - Andy 62.12 09/27/2017 FINANCE ARROWWOOD RESORT & CONFERENCE CTR Hotel for Justin at MNGFOA conference 247.24 09/27/2017 FINANCE ARROWWOOD RESORT & CONFERENCE CTR Hotel for Andy at MNGFOA conference 247.24 09/08/2017 IT PANCHEROS MEXICAN GRIL LOGIS IT meeting 8.64 09/08/2017 IT AMAZON Projector travel case for Marc Sebora 31.99 09/11/2017 IT AMAZON HP Display port cables 36.75 09/12/2017 IT AMAZON Web Cam and microphone for inspector school code 25.99 09/12/2017 IT AMAZON Ink for mobile printers building inspectors 40.58 09/20/2017 IT AMAZON UPS for plant 1 255.88 09/22/2017 IT AMAZON Screen cleaner kit for IT 29.09 09/22/2017 IT AMAZON Memory for Tough Books 73.98 09/27/2017 IT AMAZON Hard drive for SCADA 3 31.65 09/28/2017 IT AMAZON Hard Drive for Sensus server 102.32 09/28/2017 IT AMAZON Hard Drive for Sensus server 25.58 09/28/2017 IT AMAZON Hard Drive for Sensus server 25.58 09/01/2017 PLANNING INTERNATIONAL CODE COUNCIL INC certification renewals 230.00 08/31/2017 PLANNING PAYPAL Continuing education conference 335.00 09/12/2017 PLANNING DEPARTMENT OF LABOR & INDUSTRY training - Jim Tiegs 85.00 09/12/2017 PLANNING DEPARTMENT OF LABOR & INDUSTRY training - Kyle Dimler 85.00 09/07/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 75.00 09/09/2017 1 POLICE BCA/TRAINING & DEVELOPMENT ITraining 75.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 10/11/2017 - 10/24/2017 Check/ Check Date Det Vendor Name Description Amount 09/11/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 75.00 09/11/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 75.00 09/20/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 75.00 09/25/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 250.00 09/25/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 25.00 09/25/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 25.00 09/25/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 175.00 09/25/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 175.00 09/26/2017 POLICE ALICE TRAINING INSTITUTE Training 595.00 09/26/2017 POLICE ALICE TRAINING INSTITUTE Training 595.00 09/26/2017 POLICE ALICE TRAINING INSTITUTE Training 595.00 09/26/2017 POLICE BCA/TRAINING & DEVELOPMENT Training 25.00 09/24/2017 FIRE MINNESOTA STATE FIRE CHIE MSFCA, annual conference in Rochester, MN 1,200.00 09/06/2017 PUB WKS MD SOLUTIONS Wayfinding Sign Project Materials 466.55 09/12/2017 PUB WKS EDUCATION TO GO Employee Training 129.00 09/14/2017 PUB WKS AWWA.ORG Employee Training 290.00 09/20/2017 PUB WKS MN BROWNFIELDS Solar Array Award Application 25.00 09/21/2017 PUB WKS VP MINNESOTA TRANSPORTATI Transportation Alliance Annual Meeting Registration 110.00 09/02/2017 PRCE ARC SERVICES/TRAINING Training Recertification 35.00 09/07/2017 PRCE SWIMOUTLET.COM CREDIT Operating Supplies (35.65) 09/13/2017 PRCE EPIC SPORTS, INC. Vollyballs 190.51 09/15/2017 PRCE AMAZON Operating Supplies 40.20 09/23/2017 PRCE CASH WISE Concession Products 110.98 09/22/2017 PRCE EPIC SPORTS, INC. Operating Supplies 202.32 09/05/2017 CREEKSIDE HOLIDAY INN -EXPRESS Dan 1 night lodging - Prince Show 99.91 09/05/2017 CREEKSIDE HOLIDAY INN -EXPRESS Jake 1 night lodging - Prince Show 99.91 09/07/2017 CREEKSIDE J&D AUTOMOTIVE LLC Tire repair on loader while grinding in Willmar MN 193.42 09/10/2017 CREEKSIDE HARDEES Dan and Jake - breakfast, Prince Show 10.20 09/08/2017 CREEKSIDE GROUND ROUND Becky dinner - Fosters Sales Show 30.00 09/10/2017 CREEKSIDE FAMOUS DAVES Dan and Jake - dinner, Prince Show 57.64 09/07/2017 CREEKSIDE LANIER PARKING Becky parking at Fosters Sales Show 8.50 09/08/2017 CREEKSIDE LANIER PARKING Becky parking at Fosters Sales Show 8.50 09/08/2017 CREEKSIDE AMERICINN Becky lodging while at Fosters Sales Show 109.36 09/11/2017 CREEKSIDE HARDEES Dan and Jake -dinner, Prince Show 20.64 09/11/2017 CREEKSIDE KALAHARI RESTAURANT Dan & Jake - lunch, Prince Show 9.00 09/13/2017 CREEKSIDE SPS COMMERCE INC Monthly subscription fees for SPS Commerce 218.70 09/14/2017 CREEKSIDE CASH WISE Coffee for staff break room 25.13 09/14/2017 CREEKSIDE CASH WISE Coffee for office 27.55 09/19/2017 CREEKSIDE HAUG IMPLEMENT CO Replace hydraulic hose on loader in Willmar 142.15 09/21/2017 CREEKSIDE FAF AG DIVISION Tarp material to cover windrows 461.70 09/21/2017 CREEKSIDE FAF AG DIVISION Tarp material to cover windorw 341.36 09/26/2017 CREEKSIDE SPS COMMERCE SPS Commerce -EDI- set-up fees for ACE Hardware 200.00 09/15/2017 LIQUOR RETAIL INFORMATION TEC Monthly Card Defender fee 42.75 09/12/2017 EDA BEST WESTERN Hotel Room Reimbursed by Red Wing Manufacturers P 98.90 09/20/2017 EDA LANDY LODGE BAR & GRILL Lunch for Finance Team member @ FT meeting. 11.79 09/20/2017 EDA MAIN STREET SPORTS BAR Lunches for Finance Team meeting. 79.46 09/27/2017 EDA HUTCH CAFE Lunches for EDA Board meeting. 105.66 Total - Purchasing Cards 10,012.77 GRAND TOTAL 1,810,779.41 HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Public Hearing for Wellhead Protection Plan Part II Department: PW/Eng LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson is in the process of developing a wellhead protection plan amendment for its drinking water supply wells. The completed wellhead protection plan, Part 2, for this system as required in the Minnesota Wellhead Protection Rule (part 4720.5350, subparts 1-3) has been distributed to adjacent local government units for their review and is attached for your reference. This portion of the plan includes information pertaining to: 1. The inventory of potential contaminants of concern within the drinking water supply management area; 2. The data that was considered in this portion of the plan; 3. Issues, problems, and concerns within the drinking water supply management area; 4. Goals, objectives, and action strategies to address the issues and concerns within the drinking water supply management area; 5. A plan evaluation strategy; and 6. A contingency strategy in the event of water system disruption. The Public Hearing will be an opportunity for the public to provide comments on Part II of the plan. City staff will provide an overview at the Public Hearing regarding the required changes to Part II of the Wellhead Protection Plan. Staff will be available at the meeting to receive any public comment and answer questions. BOARD ACTION REQUESTED: Approve/Deny Resolution 14782 - Wellhead Protection Plan Part II. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14782 RESOLUTION APPROVING WELLHEAD PROTECTION PLAN (PART II) PREAMBLE: Statement of Purpose The purpose of this resolution is to approve the Wellhead Protection Plan for the City's wells which has been presented to the City of Hutchinson. Background Groundwater is an essential source of fresh water for the public water supply system of City of Hutchinson. Virtually any activity on the surface of the ground, which involves hazardous substances, may contaminate the groundwater. Once polluted, groundwater is difficult, and sometimes impossible, to clean. The natural microorganisms which help break down some pollutants on the surface of the ground and in the top soil layers are not present (or not present in sufficient quantities) in groundwater. The slow rates of groundwater flow, ranging from one foot per day to one foot in fifty years, limit dilution or dispersal of contaminants. Groundwater contaminated by today's land uses and activities may remain contaminated for hundreds of years. The State Of Minnesota (Department of Health) Wellhead Protection Program is requiring all public water suppliers to develop local wellhead protection programs. A complete program submission includes the following key elements: 1. Identification of roles and responsibilities 2. Assessment of data elements 3. Delineation of Wellhead Protection Area(s) 4. Vulnerability assessment 5. Identification of potential sources of contamination 6. Establishment of management strategies for the Wellhead Protection Area 7. Evaluation program 8. Water supply contingency strategy 9. Review and comment by the public 10. Implementation of the Wellhead Protection Plan 11. Resolution of disputes 12. Enforcement As defined by the Federal Safe Drinking Water Act, the wellhead protection area is "the surface and subsurface area surrounding a water well or wellfield, supplying a public water system, through which contaminants are reasonably likely to move toward and reach such water well or well field". In order to develop a wellhead protection plan, each of the twelve (12) above- mentioned elements must be addressed. The City has addressed all twelve elements. 0*19110j11[97►F WHEREAS, the City of Hutchinson recognizes the importance of its groundwater supply as a natural resource used for drinking; and WHEREAS, it is within the responsibility of the City of Hutchinson, as a public water supplier, to consider the health, safety and welfare of its customers; and WHEREAS, the protection of current and potential future sources of groundwater used for drinking water is worthwhile from the standpoint of resource protection; and WHEREAS, the City has been presented and has reviewed a plan from the City of Hutchinson wellhead protection team which details the locations of the potential contaminant sources within the wellhead protection area, identifies goals, opportunities, and action measures to address potential risks to groundwater quality, a plan to evaluate WHP plan implementation efforts by the City of Hutchinson and an Emergency/Contingency Plan in the event of a water system disruption. NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council does hereby agree to take action to: protect their wells or well fields recharge area which have/has been determined in compliance with the State of Minnesota Wellhead Protection Program; and BE IT ALSO RESOLVED that the City of Hutchinson does hereby agree that the Wellhead Protection Plan developed for the aforementioned Wellhead Protection Area, Drinking Water Supply Management Area for the City of Hutchinson wells and water supply aquifer is correct and accurate according to the best available information and will be submitted to the governing authority Minnesota Department of Health for review and approval; and BE IT FURTHER RESOLVED that the City of Hutchinson does hereby agree to continue the wellhead protection planning process by implementing the plan which focuses resources on reaching the goals, objectives, and management for the contaminants of concern in addition to maintaining a effective Plan Evaluation Program and Emergency/Contingency Plan. Adopted by the Hutchinson City Council this 24th day of October 2017. Mayor, Gary Forcier City Administrator, Matt Jaunich 2 C Date: August 10, 2017 To: Joe Nagel, McLeod County Board Jon Christensen, Hutchinson Township Board Steve Reiner, Hassan Valley Township Board Lynn Splittgerber, Acoma Township Board Paul Merkins, Lynn Township Board Gary Forcier, City of Hutchinson Jeremy Bolland, McLeod Soil and Water Conservation District Ryan Freitag, McLeod Soil and Water Conservation District Donn Winkler, Mid Minnesota Development Commission Hutchinson City Center 11 f Hassan Street SE Hutchinson, MN 55350-2522 320-587-51511Fax 320-2344240 From: John Paulson, City of Hutchinson, Project/Environmental Regulation Manager Re: Wellhead Protection Plan, Part 2, for the City of Hutchinson The City of Hutchinson is in the process of developing a wellhead protection plan amendment for its drinking water supply wells. Enclosed for your review and comment is the completed wellhead protection plan, Part 2, draft for this system as required in the Minnesota Wellhead Protection Rule (part 4720.5350, subparts 1-3). This portion of the plan includes information pertaining to: 1. The inventory of potential contaminants of concern within the drinking water supply management area; 2. The data that was considered in this portion of the plan; 3. Issues, problems, and concerns within the drinking water supply management area; 4. Goals, objectives, and action strategies to address the issues and concerns within the drinking water supply management area; 5. A plan evaluation strategy; and 6. A contingency strategy in the event of water system disruption. Your comments on this portion of the plan will be accepted through the 60 -day comment period. Please send your written comments to John Paulson at 111 Hassan Street SW, Hutchinson, MN 55350 by October 16, 2017. Consistent with the Wellhead Protection Rule (part 4720.5350, subpart 4), a Public Hearing has been scheduled on October 24, 2017 at 6:00 PM at Hutchinson City Hall, 11 l Hassan Street SW to discuss issues and address all comments related to the enclosed document. We look forward to your participation. cc: Trudi Witkowski, Minnesota Department of Health Karen Voz, Minnesota Department of Health Eric Levine, City of Hutchinson Water Department Kent Exner, City of Hutchinson Public Works - Printed on recycled paper - Notice of Part I Informational Meeting to LGU's LG U McLeod County Board Hutchinson Township Board Hassan Valley Township Board Acoma Township Board Lynn Township Board City of Hutchinson McLeod SWCD Mid Minnesota Development Commission Minnesota Department of Health City of Hutchinson Water Department City of Hutchinson Public Works McLeod SWCD Minnesota Department of Health Name Joe Nagel Jon Christensen Steve Reiner Lynn Splittgerber Paul Merkins Gary Forcier Jeremy Bolland Donn Winkler Karen Voz Eric Levine Kent Exner Ryan Freitag Trudi Witkowski Address 20849 196th Rd 1245 State Hwy 7 E 15161 Page Ave 24642 Upsala Ln 24513 140th St 111 Hassan St SE 331 3rd Ave N 333 Sixth Street SW, Suite 2 3333 W.Division St. Suite # 212 111 Hassan St SE 111 Hassan St SE P.O. Box 160 PO Box 64975 City, State, Zip Hutchinson, MN 55350 Hutchinson, MN 55350 Hutchinson, MN 55350 Hutchinson, MN 55350 Stewart, MN 55385 Hutchinson, MN 55350 Brownton, MN 55312 Willmar, MN 56201-5615 St.Cloud,MN 56301-4557 Hutchinson, MN 55350 Hutchinson, MN 55350 Glencoe, MN 55336 St. Paul, MN 55164-0975 0 f *mi •"��•� 'fig-. • , ,i •. �';i`)-. i, I'�. � . SSSTTT r'v(�"C'^ '� + - � �w• � :.c �.; ;- _ aye y� r r Forward This document presents the wellhead protection (WHP) plan amendment for the City of Hutchinson that will help provide for an adequate and safe drinking water supply for community residents. It contains the following components: • Assessment of the data elements used to prepare the plan; • Delineation of the wellhead protection area; • Delineation of the drinking water supply management area; • Assessments of well and drinking water supply management area vulnerability; • Impact of land and water use changes on the public water supply wells used by the water supplier; • Issues, problems, and opportunities affecting the wells, well water, and the drinking water supply management area; • Potential Contaminant Source Inventory and risk assessment • Wellhead protection goals for this plan; • Objectives and plan of action for achieving the wellhead protection goals; • Evaluation program for assessing the effectiveness of this plan; and • Contingency strategy to address an interruption of the water supply. Water Supply Wells Included in This Plan Unique Number Well Name or Number Use/Status' 210426 4 P 228800 5 P 233077 6 P 511076 7 P 724408 8 P 1P = Primary Water Supply Well, E = Emergency Backup Well, S = Seasonal Well WHP Plan Manager John Paulson Project/Environmental Regulation Manager City of Hutchinson II lHassan Street Southeast Hutchinson, MN 55350 Phone: 320.234.5682 Ipaulsonkci.hutchinson.mn.us WHP Team Members John Paulson City of Hutchinson Eric Levine City of Hutchinson John Rodeberg SEH Engineering Jeff Ledin SEH Engineering Karen Voz MDH Planner Marilyn Bayerl Bayerl Water Resources JPaul sonaci. hutchin son. mn.us ELevinegci.hutchinson.mn.us irodeberggsehinc.com jledingsehinc.com karen. s. vozg state. mn.us marilyngbayerlwaterresources. com Written By Marilyn Bayerl, Bayerl Water Resources, for SEH Engineering, Inc Mapping completed by SEH Engineering, Inc. ii Chapter 1 Chapter 2 Chapter 3 Table of Contents Page Introduction....................................................................................................................... 1 Identification and Assessment of the Data Elements Used to Prepare the Plan ............... 1 Delineation of the Wellhead Protection Area, Drinking Water Supply Management Area and Vulnerability Assessments..................................................... Chapter 4: Establishing Priorities and Assigning Risk to Potential Contamination Sources........ Chapter 5: Impact of Land and Water Use Changes on the Public Water Supply Well(s) ........... Chapter 6: Issues, Problems and Opportunities............................................................................. Chapter 7: Existing Authority and Support Provided by Local, State and Federal Governments Chapter8: Goals............................................................................................................................ Chapter 9: Objectives and Plan of Action..................................................................................... Chapter10: Evaluation Program..................................................................................................... Chapter11: Contingency Strategy................................................................................................... List of Figures Figure 1: Drinking Water Supply Management Area................................................................. Figure 2: Previous Drinking Water Supply Management Area .................................................. Figure3: Land Use...................................................................................................................... Figure4: Zoning.......................................................................................................................... Figure5: Future Land Use.......................................................................................................... Figure 6: Potential Contaminant Sources.................................................................................... List of Tables Table 1: Land Use within the Hutchinson DWSMA................................................................. Table 2: Current and Future Zoning within the Hutchinson DWSMA.................................... Table 3: Annual Pumping from the Public Water Supply Wells ............................................... Table 4: Potential Contamination Sources and Assigned Risk for the IWMZ ......................... Table 5: Potential Contamination Sources and Assigned Risk for the Rest of the DWSMA.., Table 6: Expected Land and Water Use Changes...................................................................... Table 7: Issues, Problems, and Opportunities............................................................................ Table 8: Controls and Programs of the City of Hutchinson....................................................... Table 9: Local Agency Controls and Programs......................................................................... Table 10: State and Federal Agency Controls and Programs...................................................... Table 11: WHP Plan of Action.................................................................................................... Table 12: Cooperating Agencies List.......................................................................................... List of Appendices Appendix I: Appendix II: Appendix III: Appendix IV: Appendix V: Appendix VI: Appendix VII: Appendix VIII: 7 7 .. 10 .. 10 .. 12 .. 13 .. 14 .. 21 .. 21 zv V 3 4 5 9 2 2 6 8 8 .. 10 .. 11 .. 12 .. 12 .. 13 .. 16 .. 21 WHPA and DWSMA Delineations and Vulnerability Assessments (Part 1), Part One WHPP Scoping Document, and Municipal Well Logs Inventory of Potential Contamination Sources and DWSMA Parcels Inner Wellhead Management Zone (IWMZ) Potential Contaminant Sources Alternative Water Supply / Contingency Strategy Old Municipal Well Report Part Two WHPP Scoping Document Glossary of Terms Implementation Schedule iii Legend Hutchinson Wellhead Protection Plan Features - " o Public Water Supply Well Q Wellhead Protection Area (WHPA) r aA) ater Supply MnagenVulneratA eilitye (DWSMrinking QEmergency Response Area 7 Inner Wellhead Management Zone Minnesota Admin Boundaries County Boundaries Municipality Boundaries / Aa . - . Mcleod County Parcels k _ G If CourL'se Rtl I a�'' rntleeCAveN "' ..fes IN Mtl 1 ren F -114� til..._ r 1 A . � 3NAveNW F I � � � 1 �g'.: _ - tea• �s�Ave NW _ sz 62$ 1.2$0 2,$00 76 c ' waw AW _ D Feet - J 2ndA SW.. -ffer on sts — Ave SE - R.1-HutcM1 13121D Rmmare nierz n WELLHEAD PROTECTION PLAN Figure Part II WHPA and DWSMA SEH �mm ""'°�W�$°@ Hutchinson, Minnesota Legend Hutchinson Wellhead Protection Plan Features o Public Water Supply Well QWellhead Protection Area Low Vulnerability Drinking Water Supply Management Area L� (DWSMA) Emergency Response Aa Inner Wellhead Management Zone ti^'1 Minnesota Admin Boundaries I _ — 7 County Boundaries Municipality Boundaries Mcleod County Parcels Q Public Land Survey (TRS) Previous Drinking Water Supply Management Area (DWSMA) to V� ir.veN as _ Ave SJJ = 2ntlAv, - - Ibex Map � -m - 'alJ��- Ir' • .n o u � u � g s 62 �: ....i - - 0 6251250 2.500 °� w - OFeet „a.. .w.a�.�A��.W.��mare•,m ®m,q..�a,..a�b....,.,�.o•..o, J 1 .1" H -h 13121G Rlnt �zte ]t, 612111 WELLHEAD PROTECTION PLAN Current Previous Figure Part II and SEH mm W�$°@ DWSMA Boundaries 2 a Hutchinson, Minnesota Chapter 1 - Introduction 1.1 Background The wellhead protection (WHP) plan amendment for the City of Hutchinson was prepared by SEH Engineering, Inc. in cooperation with the Minnesota Department of Health (MDH). Changes in the size of the DWSMA are significant since the original plan and are shown in Figure 2. It has decreased from 8,686 to 2,778 -acres. Since the original plan in 2003, the city has drilled a new well, removed Well #3 from service (sealed), and reduced water usage by about 20 -percent. Well #2 has been removed from the public water supply system and is used for bulk water. The vulnerability has remained low. The city has mitigated all class V wells located in the previous DWSMA. They have also offered well sealing events and sealed 28 wells in the past ten years of implementation. This amendment contains specific actions that the city will take to fulfill WHP requirements that are specified under Minnesota Rules, part 4720.5510 to 4720.5590. Also, the support that Minnesota state agencies, federal agencies, McLeod County, and others will provide is presented to identify their roles in protecting the city's drinking water supply. The plan is effective for 10 years after the approval date specified by MDH and the city is responsible for implementing its WHP plan of action, as described in Table 11 of this report. Furthermore, the city will evaluate the status of plan implementation at least every two -and -one-half years to identify whether its WHP plan is being implemented on schedule. 1.2 Plan Appendices Much of the technical information that was used to prepare this plan is contained in the appendices, but is summarized in the main body of this plan. In particular: • Appendix I contains the first part of the plan, consisting of the delineation of the wellhead protection area (WHPA), the drinking water supply management area (DWSMA), and the vulnerability assessments for the public water supply wells and the DWSMA. It also contains the municipal well logs and the Part One Scoping Document. This part of the plan is summarized in Chapter 3. • Appendix II contains the inventory of potential contamination sources. This inventory is discussed in Chapter 4 in terms of assigning risk to the city's water supply and is also discussed in Chapter 6, relating to issues, problems or opportunities. It also contains a listing of parcels located within the DWSMA. • Appendix III contains the Inner Wellhead Management Zone (IWMZ) Potential Contaminant Sources. This information is discussed in Chapter 4. • Appendix IV contains the Alternative Water Supply / Contingency Strategy document. This information is discussed in Chapter 11. • Appendix V contains the Old Municipal Well report. • Appendix VI contains the Part Two WHPP Scoping Document outlining the requirements for this plan. • Appendix VII contains the Glossary of Terms and Acronyms. • Appendix VIII contains the Implementation Schedule. Chapter 2 - Identification and Assessment of the Data Elements Used to Prepare the Plan The data elements that are included in this plan were used to 1) delineate the WHPA and the DWSMA and to assess DWSMA and well vulnerability and 2) document the need for the WHP measures that will be implemented to help protect the city's water supply from potential sources of contamination. The city met with representatives from MDH on two occasions to discuss data elements that are specified in Minnesota Rules, part 4720.5400, for preparing a WHP plan. The first scoping meeting, held on October 30, 2013, addressed the data elements that were needed to support the delineation of the WHPA, the DWSMA, and the wells and DWSMA vulnerability assessments. The second scoping meeting, held on April 11, 2017, discussed the data elements required to 1) identify potential risks to the public water supply and 2) develop effective management strategies to protect the public water supply in relation to well and DWSMA vulnerability. The results of each meeting were communicated to the city by MDH through a formal scoping decision notice and are presented in Appendices I and VT Not all of the data elements listed in the WHP rule had to be addressed in the WHP plan because of the non -vulnerable nature of the city's source of drinking water. The following data elements were reviewed by the WHP team and will be ranked for prioritization of plan implementation. Land Use and Zoning are noted in Figures 3 and 4 with projected future land use noted in Figure 5. Table 1 shows the land use within the DWSMA. This is based on the 2015 National Agricultural Statistics Service from the United States Department of Agriculture. Land use is predominantly developed at fifty-four percent, with cropland and water at near twenty percent each. Forested areas encompass less than ten percent. Table 2 summarizes Figures 4 and 5 showing current and future zoning which consists mainly of Residential and Commercial zones within city limits and predominantly agriculture use outside the city limits. Changes in the future land use noted in the city's Comprehensive Plan shows a decrease in commercial and industrial uses and identifies the park, open spaces and public land within the past residential areas. McLeod County has designated an urban expansion, or Joint Powers Area, area described as approximately one -mile beyond Hutchinson city limits. Development within this zone is considered by the county, township and the city. Changes will likely include agricultural to residential use of the areas within the DWSMA that lie outside the city limits. The City of Hutchinson encompasses less than half of the DWSMA. The tables below depict the acres included for the current land use and current and future zoning. Table 1— Land Use - Hutchinson DWSMA Table 2 — Current and Future Zoning - Hutchinson DWSMA Land Class Category (NASS 2016) Total Acres Emergency Response Area (ERA) Barren 10.0 Deciduous Forest 124.0 Developed 216.8 Developed/Open Space 255.0 Grass/Pasture 132.0 Cropland 222.0 Evergreen Forest 1.0 Herbaceous Wetlands 181.0 Open Water 100.0 Shrubland 41.0 Hutchinson City Zoning Current Acres Future Acres Commercial 70 20 Industrial 116 73 Residential 1040 578 Park, Open and Public Land 427 Mixed Use 35 McLeod County Zoning Agricultural 278.7 Conservation District 6.6 R-1 Residential 132.0 Joint Powers Area 1,029.8 The entire land area of the DWSMA is located within McLeod County and the south fork of the Crow River Watershed. Less than half of the DWSMA is located within the city limits of Hutchinson with an area on the northwest lying in Hutchinson Township and a on the northeast in Acoma Township. 2 f Legend + - Hutchinson Wellhead Protection Plan a r � Features o Public Water Supply Well ;,N - � Q Wellhead Protection Area (WHPA) Low Vulnerability Drinking Water Supply Management Area(DWSMA) Emergency Response Area Inner Wellhead Management Zone �* Minnesota Admin Boundaries ACounty Boundaries Municipality Boundaries ? 1 r .� y `I Mcleod County Parcels Land Cover (NASS 2016) 10 Cropland =Deciduous Forest -Developed -Developed/Open Space 49 - r y�,�►��I+ - Ir ase as =Grass/Pasture =Herbaceous Wetlands V A& Open Water 44, Shrubland r ..' +``• .si +.1.+.• - _ fC Intlex Map 44 -m �� M -•tir��i'�! i' �`_y .L IN mAv r i•�q� ��,• X's s F o szs 1,250 zsoo 7fi aq D Feet 1tD "''° RI°`°ate "'°'�" WELLHEAD PROTECTION PLAN 2016 NASS Figure SEH mm Part II Land Cover g auva °s� Hutchinson, Minnesota Legend Hutchinson Wellhead Protection Plan Features o Public Water Supply Well QWellhead Protection Area - ^ Low Vulnerability Drinking Water Supply J Management Area(DWSMA) QEmergency Response Area 7 Inner Wellhead Management Zone Minnesota Admin Boundaries County Boundaries t Municipality Boundaries Mcleod County Parcels City of Hutchinson Zoning • OC -1 MI/C MR -3 OC -2 OR -1 MR -3 PD MC -3 MR -1 PD MRA MCA 0R-2 M C-5 M R-2 PD 01-1 MR -2B I n, - -- Mcleod County Zoning _ Agricultural ®Conservation District ® Joint Powers Area R-1 Residential R.1 ---3121G nmroa� nzawn SEH WELLHEAD PROTECTION PLAN Part II Hutchinson, Minnesota y}- Ted-- 0 0 6251,250 2,500 •� �E - OFeet City and County Figure Zoning 4 Legend Hutchinson Wellhead Protection Plan Features o Public Water Supply Well Q Wellhead Protection Area (WHPA) Low vulnerability Drinking Water Supply Management Area (DWSMA) QEmergency Response Area 7 Inner Wellhead Management Zone Minnesota Admin Boundaries County Boundaries --� Municipality Boundaries _ . /�,�.i�"; r•/.:r; �, ;:,fir. ../t+ Fe:. ■ Mcleod County Parcels City of Hutchinson Future Landuse Plan, 2013) /`•: :i'r'-'r. !rr{/� •'�''... (Comprehensive MCommercial MHigh Density Residential Neighborhood r%r /: ��/ ��: ;�..y j•'r Medium Density Residential Neighborhood Low Density Residential Neighborhood G If cewee rm .'•//:'''; �'.:/� MIndustrial MMixed Use .'!. • '�fr �' `%"!,G�� _ 13M1 AveNW r' MPark/Open Space PubiGnstitutiona Outside City Limits i ' i �.- • :...� GeifCo` i_ � I _� � � ' / — �, y•• 5N AveNW i' 6Yh � /, r Intlex Map 44 -m ' - IN . I ��/{ PI Wells�grP� �.a:. ew .. I {{ 3rtl Av�W�+rny �We R '• kkk •wa,��n�en Av�re • .�L �-. 0 625 1,250 2,500 Feet a�R'�[ u . i+� i'�; 7r ru e`�'�r�y'• Fad `- "✓_ D LLL r -. .w r �=Nr,'i fk• z,tlsw - ';dt ='y1.� Ave zntlA�ese � .-�••:=i— �r•lrer - _ F rl,51'..ht_ � en SLS Jeffrso .a:a sinisnnaimirc ime.e•. ®m. ..a.•:.vib....ra.s.o•..o Pf.11—"M13121° WELLHEAD PROTECTION PLAN nmma� ni swn Future Landuse Figure SEH mm Part 11 ""°�W�$°@ (Comprehensive Plan, 2013) 5 Hutchinson, Minnesota Other data element assessments required for this plan are as follows: Geology: A geologic atlas of McLeod County was completed in 2009 with the hydrogeology completed in 2013. Geologic information such as 1) bedrock geology, 2) surficial geology, 3) quaternary stratigraphy, 4) sand distribution model and Precambrian bedrock geology, and 5) bedrock topography and depth to bedrock was completed as part of that survey. This survey can be found at: http://www.dnr.state.mn.us/waters/programs/gw section/mappin latesum/mclec_ag html. Geologic data elements pertinent to the Wellhead Protection Area (WHPA) delineation and vulnerability status are included in Part One of this Wellhead Protection Plan (WHPP) and were utilized in the delineation. Part One can be found in Appendix I and is on file with the Minnesota Department of Health (MDH) and the City Hutchinson. The current public water supply wells in use are located in the Quaternary Buried Artesian Aquifer and are between 400 and 475 -feet deep. They are not vulnerable to activities on the surface due to a confining layer between the aquifer and the surface. Groundwater Quantity: Adequacy of volume during drought periods has been addressed in Part One of the Plan. The depth of these wells makes recharge uncertain. It is unknown how long it takes water from the surface to reach this aquifer so long-term quantity is a consideration. There are no known high-capacity wells located within two miles of the DWSMA. Ten high-capacity wells were utilized in the delineation and are listed in Part One. These can be found in Appendix I. There is no known interference with the city wells from any of these wells. Any new proposed high-capacity wells will be evaluated by the MN Department of Natural Resources (DNR), the City and MDH to determine potential impact to the public water supply. If a new well is needed by the City, they will work with the MDH to determine placement. While permitted withdrawal from each of the city wells is allowed at one -billion gallons per year, actual historic well use is considerably less as shown in Table 3. The city is currently working with the DNR on their Water Supply Plan to address consumption, conservation and emergency management. ANNUAL WELL PUMPING AMOUNTS Table 3 (IN MILLIONS OF GALLONS) YEAR '_4 2010 2011 2012 2013 2014 Well 4 165.41 131.14 154.23 137.56 187.26 Well 5 124.85 135.88 133.93 138.22 132.55 Well 6 140.26 138.69 131.31 131.42 150.71 Well 160.75 152.66 146.64 119.72 0.95 Well 8 161.10 150.43 137.99 154.22 192.59 TOTAL 752.37 708.81 704.10 681.14 664.05 There are no known environmental bore holes in the DWSMA. There are monitoring wells located in the shallow aquifer. Groundwater Quality: Tritium analysis was conducted on the PWS wells aquifer. Tritium is a radioactive isotope of hydrogen that was released into the atmosphere during testing of hydrogen bombs. When Tritium is found in groundwater in amounts greater than one tritium unit, it is an indicator that recharge due to rainfall has occurred in the United States. Levels of Tritium have not been detected above one tritium unit, meaning there is no influence from the surface since 1953. The City of Hutchinson will work to maintain their good water quality the community has come to expect and comply with requirements of the Safe Drinking Water Act. Data elements were reviewed by the WHP team and ranked for prioritization of plan implementation. I Chapter 3 - Delineation of the Wellhead Protection Area, Drinking Water Supply Management Area and Vulnerability Assessments A detailed description of the process used for 1) delineating the WHPA and the DWSMA, and 2) preparing the vulnerability assessments of the city water supply wells and DWSMA is presented in Appendix L This work was completed by Short Elliott Hendrickson, Inc (SEH). 3.1 WHPA and DWSMA Delineation Figure 1 shows the boundaries of the WHPA and the DWSMA. The WHPA was delineated using computer simulations of groundwater movement to generate the underground capture zones for city Wells 5 (Unique No. 462924), 6 (Unique No. 596649), 7 (Unique No. 693065), and 8 (Unique No. 753671). The DWSMA boundary was designated using the following criteria: • Center -lines of highways, streets, roads, or railroad rights -of -ways; • Public Land Survey coordinates; • Parcel boundaries. 3.2 Well Vulnerability Assessment The construction and water quality obtained from each primary well used by the City of Hutchinson is included in the assessment of well vulnerability. The vulnerability of the city wells is considered non - vulnerable because they are constructed so that each well is adequately sealed into the borehole and does not pump water that contains human -caused contaminants. 3.3 DWSMA Vulnerability Assessment The low vulnerability assigned to the DWSMA was determined using geologic, soils, and groundwater chemistry information and indicates that the source water aquifer is covered by at least 50 continuous feet of clay -rich geological material. Chapter 4 - Establishing Priorities and Assigning Risk to Potential Contamination Sources The types of potential contamination sources that may exist within the DWSMA were derived from the information collected to satisfy the data element requirements (Chapter 2). The impact assigned to each data element as part of the assessment process was used to assess the types of potential contamination sources that may present a risk to the city's drinking water supply. The low vulnerability assessment for the DWSMA indicates that, generally, only unknown wells, wells 300 -feet in depth to 500 -feet in depth need to be considered. Other types of boreholes, excavations that may reach the aquifer, and certain types of Environmental Protection Agency Class V Wells are also likely to impact the city wells and require consideration. 4.1 Contaminants of Concern None of the human -caused contaminants regulated under the federal Safe Drinking Water Act have been detected at levels indicating that any well itself serves to draw contaminants into the aquifer as a result of pumping. 4.2 Inventory Results and Risk Assessment A description of the locations of potential contamination sources is presented in Appendix IT The MDH "County Well Index", along with the well disclosure website and city knowledge was utilized to locate wells. EPA sent a Class V Well Inventory for the DWSMA area. Base maps, Land Use, Land Cover and Zoning were derived from MDH, DNR, the MN Geologic Survey, McLeod County and the City of Hutchinson. The Old Municipal Well inventory, as shown in Appendix V, was provided by MDH. 7 The Inner Wellhead Management Zone is defined as 200 -feet from the city wells. A survey of this area is shown for each well in Appendix III A summary of the results for the IWMZ is listed in Table 4. Table 5 and Figure 6 present these results for the remainder of the DWSMA. The DWSMA focuses on wells 300 -feet deep to 500 -feet deep. The priority assigned to each type of potential contamination source addresses 1) the number inventoried, 2) its proximity to a city well, 3) the capability of local geologic conditions to absorb a contaminant, 4) the effectiveness of existing regulatory controls, 5) the time required for the City of Hutchinson to obtain cooperation from governmental agencies that regulate it, and 6) the administrative, legal, technical, and financial resources needed. A high (H) risk potential implies that the potential source type has the greatest likelihood to negatively impact the city's water supply and should receive highest priority for management. A low (L) risk potential implies that a lower priority for implementing management measures is assigned. Table 4 - Potential Contamination Sources and Assigned Risk for the IWMZ Potential Source Type Well Well Well Well Well Level of 1 #4 #5 #6 #7 #8 Risk SB 1— Buried sewer serving one bldg. 2 1 3 3 2 M SBM — Buried sewer -municipal (pressurized, open jointed or unapproved materials) 1 1 H DWT — Discharge water treatment waste 1 1 1 L SDI — Stormwater Drain Pipe 1 1 2 2 2 L WEL — Operating Well 1 1 2 L Recommendations for the IWMZ include replacement of cracking or leaking sewer lines. Strategies to implement all measures in the IWMZ will be included in the implementation section of this plan. Table 5 - Potential Contamination Sources and Assigned Risk for the Rest of the DWSMA Potential Source Type Total Number Level of Risk Wells 300-500 feet deep 2 L Unknown Wells 1 H Public Water Supply Wells 5 L Class V Wells 0 L All wells will be addressed in the management strategies with emphasis on sealing unused/unsealed wells. A listing of sealed wells is available at city hall. Chapter 5 - Impact of Land and Water Use Changes on the Public Water Supply Wells The city estimates that the following changes to the physical environment, land use, surface water, and groundwater -may occur over the 10 -year period that the WHP plan amendment is in effect (Table 6). This is needed to determine whether new potential sources of contamination may be introduced in the future and to identify future actions for addressing these anticipated sources. Land and water use changes may introduce new contamination sources or result in changes to groundwater use and quality. The anticipated changes may occur within the jurisdictional authority of the city. Table 6 describes the anticipated changes to the physical environment, land use, and surface water or groundwater in relationship to the 1) influence that existing governmental land and water programs and regulations may have on the anticipated change, and 2) administrative, technical, and financial considerations of the City of Hutchinson and property owners within the DWSMA. Table 6 - Expected Land and Water Use Changes Expected Change (Physical Impact of the Expected Influence of Existing Government Programs and Administrative, Technical, and Environment, Land Change On the Source Regulations on the Financial Considerations Due to Use, Surface Water, Water Aquifer Expected Change the Expected Change Groundwater) Physical Environment: None Does not apply Does not apply None anticipated Land Use: Potential change from cropland to None Does not apply for wellhead Does not apply for wellhead residential outside city protection purposes. protection purposes. limits. Groundwater: Less demand with Less depletion of the drinking Work with MDH and DNR to MDH and DNR have regulatory conservation measures water resource aquifer. mitigate concerns. authority. Chapter 6 - Issues, Problems, and Opportunities 6.1 Identification of Issues, Problems and Opportunities The City of Hutchinson has identified water and land use issues and problems and opportunities related to 1) the aquifer used by the city water supply wells, 2) the quality of the well water, or 3) land or water use within the DWSMA. The city assessed 1) input from public meetings and written comments it received, 2) the data elements identified by MDH during the scoping meetings, and 3) the status and adequacy of the city's official controls and plans on land and water uses, in addition to those of local, state, and federal government programs. The results of this effort are presented in the following table, which defines the nature and magnitude of contaminant source management issues in the city's DWSMAs. Identifying issues, problems and opportunities, including resource needs, enables the city to 1) take advantage of opportunities that may be available to make effective use of existing resources, 2) set meaningful priorities for source management and 3) solicit support for implementing specific source management strategies. 6.2 Comments Received There have been several occasions for local governments, state agencies, and the general public to identify issues and comment on the city's WHP plan. At the beginning of the planning process, local units of government were notified that the city was going to develop its WHP plan and were given the opportunity to identify issues and comment. A public information meeting was held to review the results of the delineation of the wellhead protection area, DWSMA, and the vulnerability assessments. The meetings of the city's wellhead protection team were open to the public. 10 A public hearing was held before the completed WHP plan was sent to 1VIDH for state agency review and approval. While there were no issues identified at the local government, state agency and/or the public informational meeting, the wellhead protection team has identified the following issues: Table 7- Issues, Problems, and Opportunities 11 ImpactedProblem Opportunity Associated Adequacy of Existing Issue Identified Feature Associated with the with the Identified Controls to Address Identified Issue Issue the Issue The city needs to The city will pursue 100% The city does not have There may be unknown Aquifer assess if these wells funding to seal unused and authority to require that wells located within the Well water quality presents a threat to the unsealed wells located unused wells be properly DWSMA DWSMA aquifer based upon within the DWSMA if they sealed. depth, construction, meet the priority criteria The MDH has authority and state of repair. outlined in the PCSI. to require well sealing. The city needs to locate unused, The city can partner with The city does not have Wells located within the Aquifer unsealed wells and McLeod County and utilize authority to require that DWSMA need to be Well water quality assess which wells MDH implementation grant unused wells be properly assessed for sealing DWSMA present a threat to the dollars to help property sealed. potential. aquifer based upon owners pay for the costs of The MDH has authority their construction, properly sealing unused depth, and state of wells. to require well sealing. rep air. The city will locate wells The city needs to The city does not have in the Old Municipal locate and verify The city can apply for authority to require that Well Inventory if Aquifer sealing if unverified MDH grant funding to seal unused wells be sealed. possible and assess for and seal if unsealed, wells The MDH has authority sealing potential. unused. to require well sealing. Recharge potential to the Long range planning The city will complete the DNR Conservation Plan, The city has the authority Quaternary Buried for water supply is present educational to restrict water use is Artesian Aquifer Aquifer uncertain. Additional information to consumers needed. (QBAA) at the depths of DWSMA aquifer draw by other and encourage voluntary The DNR has authority f the public water supply sources may affect the conservation. Complete leak high-capacity wells. wells is unknown. resource. detection/water audit. The city has the authority Additional high-capacity Five agricultural The city can work with the to restrict wells within wells within the QBAA Aquifer processing/industrial DNR and MDH to evaluate the city limits of the may affect the public DWSMA processing wells any new proposed high- DWSMA. water supply wells. currently exist in the capacity wells within the The DNR has authority dee BAA. p Q DWSMA. to restrict high-capacity wells. McLeod County, Acoma The city does not have Over 50% of the The city does not have and Hutchinson Townships the authority to regulate DWSMA is located Aquifer regulatory authority and the city of Hutchinson wells and permitting outside the municipal DWSMA over land use and/or has a joint powers outside city limits. boundary of Hutchinson. wells in this area. agreement for orderly McLeod County has development in this area. regulatory authority. The city needs to The city can apply for There may be unknown Aquifer inform property MDH grant funding to The EPA has authority Class V Wells located in Well water quality owners of what a inform the property owners over Class V Wells in the DWSMA. DWSMA Class V Well is and within the DWSMAs. Minnesota. how to report. 11 It is difficult to foresee or plan for the future. The City of Hutchinson will use its planning and management capabilities within this plan to respond to any new/unknown source water protection issues that may impact the quality or quantity of its drinking water in the future. Chapter 7 - Existing Authority and Support Provided by Local, State, and Federal Governments In addition to its own controls, the City of Hutchinson will rely upon partnerships formed with local units of government, state agencies, and federal agencies with regulatory controls or resource management programs in place to help implement its WHP plan. The level of support that a local, state, and federal agency can provide depends on its legal authority, as well as the resources available to local governments. 7.1 Existing Controls and Programs of the City of Hutchinson The DWSMA is located almost entirely within the city limits of Hutchinson. Table 8 shows the legal controls and/or programs that the city has identified to support the management of potential contamination sources within the DWSMA. Table 8 - Controls and Programs of the City of Hutchinson Type of Control Program Description Program Description New wells within the city limits of Hutchinson are not City Well Ordinance allowed. Planning and Zoning Well sealing assistance up to $500 or 75% of cost. Cross -connection Ordinance Existing wells must be separated from the municipal Cost -share Programs water system. Stormwater Ordinance Infiltration restrictions. Land Use and Zoning Controls Joint Powers Comprehensive Plan Long-range growth planning with McLeod County. 7.2 Local Government Controls and Programs The McLeod County SWCD provides cost -share for well -sealing projects. Table 9 - Local Agency Controls and Programs Government Unit Name of Control/Pro ram Program Description McLeod County County Comprehensive Plan Education and grant funding for water quality Planning and Zoning Local Water Management Plan priorities McLeod County SWCD Cost -share Programs Well Sealing Cost -Share McLeod County, Acoma and Manage development within approximately a Joint Powers Hutchinson Townships, and the one -mile delineated boundary of the city limits City of Hutchinson. of Hutchinson. 7.3 State Agency and Federal Agency Support MDH will serve as the contact for enlisting the support of other state agencies on a case-by-case basis regarding technical or regulatory support that may be applied to the management of potential contamination sources. Participation by other state agencies and the federal government is based on legal authority granted to them and resource availability. 12 Furthermore, MDH 1) administers state regulations that affect specific potential sources of contamination and 2) can provide technical assistance to property owners to comply with these regulations. The following table identifies the specific regulatory programs or technical assistance that state and federal agencies may provide to the City to support implementation of the WHP plan. It is likely that other opportunities for assistance may be available over the 10 -year period that the plan is in effect due to changes in legal authority or increases in funding granted to state and federal agencies. Therefore, the table references opportunities available when the city's WHP plan was first approved by MDH. Table 10 - State and Federal Agency Controls and Programs Government Type of Program Program Description Unit MDH has authority over the construction of new State Well Code for Municipal municipal wells and the sealing of wells. MDH staff MDH Wells in the Well Management Program offer technical (Minnesota Rules, Chapter 4725) assistance for enforcing well construction codes, maintaining setback distances for certain contamination sources, and well sealing. MDH has staff that will help the city identify MDH WHP technical or financial support that other governmental agencies can provide to assist with managing potential contamination sources. DNR can require that anyone requesting an increase Water appropriation permitting in existing permitted appropriations, or to pump DNR (Minnesota Rules, Chapter 6115) groundwater, must address concerns regarding the impacts to drinking water if these concerns are included in a WHP plan. EPA Class V Wells The EPA has authority over Class V wells. Owners are required to notify the EPA. 7.4 Support Provided by Nonprofit Organizations The Minnesota Rural Water Association (MRWA) will assist the City of Hutchinson with implementing its WHP plan by providing 1) referenced education and outreach materials for land owners, 2) technical assistance for implementing the individual WHP action items listed in the plan, and 3) support to the city for assessing the results of plan implementation. Chapter 8 - Goals Goals define the overall purpose for the WHP plan, as well as the end points for implementing objectives and their corresponding actions. The WHP team identified the following goals after considering the impacts that 1) changing land and water uses have presented to drinking water quality over time and 2) future changes that need to be addressed to protect the community's drinking water: • Maintain a safe and adequate drinking water supply for community residents; • Create public awareness and general knowledge about the importance of WHP for maintaining a safe and adequate drinking water supply. • Promote water conservation practices to ensure an adequate water supply in the future. 13 Chapter 9 - Objectives and Plan of Action Objectives provide the focus for ensuring that the goals of the WHP plan are met and that priority is given to specific actions that support multiple outcomes of plan implementation. Both the objectives and the wellhead protection measures (actions) that support them are based on assessing 1) the data elements (Chapter 2), 2) the potential contaminant source inventory (Chapter 4), 3) the impacts that changes in land and water use present (Chapter 5) and 4) issues, problems, and opportunities referenced to administrative, financial, and technical considerations (Chapter 6). 9.1 Objectives The following objectives have been identified to support the goals of the WHP plan for the City of Hutchinson: 1. Create public awareness and general knowledge about the importance of WHP for maintaining an adequate and safe drinking water supply; 2. Increase the knowledge base regarding quantity of water available — maintain adequate drinking water supply and promote conservation. 3. Gather new information on potential contaminants. 4. Manage potential contaminants. 5. Ensure emergency preparedness of local agencies. 6. Create awareness among LGUs about the importance of protection of the drinking water supply aquifer. 7. Maintain communications with the MDH, MRWA and other agencies able to assist with implementation of this plan. 8. Collect additional data to substantiate information contained within this Plan, and to provide more detail for future Plan amendments. 9. Conduct regular evaluations of Plan implementation and effectiveness. 9.2 WHP Measures and Action Plan Based upon the factors, the WHP team has identified WHP measures that will be implemented by the city over the 10 -year period that its WHP plan is in effect. The objective that each measure supports is noted as well as 1) the lead party and any cooperators, 2) the anticipated cost for implementing the measure and 3) the year or years in which it will be implemented. The following categories are used to further clarify the focus that each WHP measure provides, in addition to helping organize the measures listed in the action plan: • Data Collection • IWMZ Management • Land Use Management • Potential Contamination Source Management • Public Education and Outreach • Reporting and Evaluation • Water Use and Contingency Strategy 14 9.3 Establishing Priorities WHP measures reflect the administrative, financial, and technical requirements needed to address the risk to water quality or quantity presented by each type of potential contamination source. Not all of these measures can be implemented at the same time, so the WHP team assigned a priority to each. A number of factors must be considered when WHP action items are selected and prioritized (part 4720.5250, subpart 3): • Contamination of the public water supply wells by substances that exceed federal drinking water standards. • Quantifiable levels of contamination resulting from human activity. • The location of potential contaminant sources relative to the wells. • The number of each potential contaminant source identified and the nature of the potential contaminant associated with each source. • The capability of the geologic material to absorb a contaminant. • The effectiveness of existing controls. • The time needed to acquire cooperation from other agencies and cooperators. • The resources needed, i.e., staff, money, time, legal, and technical resources. The City of Hutchinson defines a priority for implementing a WHP measure as maintaining the quantity and high quality drinking water they have come to expect. Table 11 lists each measure that will be implemented over the 10 -year period that the city's WHP plan is in effect, including the priority assigned to each measure. 15 Table 11 - WHP Plan of Action MONITORING, DATA COLLECTION, AND ASSESSMENT: WELL AND CONTAMINANT SOURCE MANAGEMENT: LMumcipal Well Management Practices Responsible Implementation Time Frame �, o WHP Measure 05: Provide a map of the DWSMA to Description Objective o Party & Cost a Cooperators -- 0 N 0 N N 0 N N 0 N MNDOT and the local Fire, Street and County Highway McLeod 1. Groundwater Quality & Quantity Monitoring Hutchinson Departments pointing out the specific location of city 5/6 H County Time X WHP Measure 01: The City will contact the MDH Hydrologist or consultant when planning routine pump 2/7/8 L MDH Up to wells near roads. Request their awareness and prompt X MNDOT or well maintenance on city well 48 (724408) to televise Consultant $10,000 response to accidents, spills & clean-up efforts near the and verify existing well record if grant funding is PWS wells. available. WHP Measure 02: The City will contact the MDH 7/8 H MDH Staff X during year 7 to conduct Tritium testing on city well 48. Hutchinson Time WHP Measure 03: The City will contact the MDH by MDH Staff year 7 to set up testing on city wells for "vulnerability 7/8 H Hutchinson Time X suite" — the city will collect samples. 2. Well Inventory and Prioritization WHP Measure 04: Update the well inventory as data is 3/8 H Hutchinson Staff �------------On-Gomg------------� collected. Review the status of existing wells and add MDH Time new wells identified in the DWSMA. WELL AND CONTAMINANT SOURCE MANAGEMENT: LMumcipal Well Management Practices WHP Measure 05: Provide a map of the DWSMA to Hutchinson MNDOT and the local Fire, Street and County Highway McLeod Staff Departments pointing out the specific location of city 5/6 H County Time X wells near roads. Request their awareness and prompt MNDOT response to accidents, spills & clean-up efforts near the PWS wells. 16 WELL AND CONTAMINANT SOURCE MANAGEMENT (cont): 17 Responsible Implementation Time Frame Description Objective o Party & Cost �+a Cooperators - No . N0 N N0 N N0 N N N N N N 2. Inner Wellhead Management Zone WBP Measure 06: Any sewer lines observed to be 4 L Hutchinson TBD F ------------As Needed ------------4 leaking, cracked or deteriorated should be replaced. WHIP Measure 07: Implement all measures identified 4 M Hutchinson TBD F------------On-Going------------4 within the IWMZ. WHIP Measure 08: The city will manage the Staff stormwater pipe within the IWMZ for optimal 4 L Hutchinson (-------------On-Going------------4 performance. Time WHIP Measure 09: Review and update the IWMZ Hutchinson Staff survey form for all wells in the system in year 6 3/8 H NMH X working in coordination with NMH. MRWA Time WHIP Measure 010: Monitor setbacks for all new 4 H Hutchinson Staff ------------As Needed ------------4 potential sources of contamination within the IWMI. NMH Time 3. Class V Wells Hutchinson Measure #11: If a Class V Well is dentified, WHP i 3/7 L EPA Staff Time F ------------As Needed ------------4 contact NMH Planner. NMH 4. High Capacity Well Management WHP Measure 012: If the city becomes aware of a new high capacity well identified or proposed within Hutchinson Staff one -mile of the DWSMA, they will contact NMH 3/7 M DNR Time F ------------As Needed ------------4 Hydrologist to evaluate the effect that proposed NMH pumping may have on the boundaries of the delineated WHPA or DWSMA. 17 WELL AND CONTAMINANT SOURCE MANAGEMENT (cont. EDUCATION AND OUTREACH: Responsible Implementation Time Frame 00 Description Objective o Party & Cost �+a Cooperators - o N . 0 N N 0 N N 0 N 5. Old Municipal Wells Hutchinson Staff WHP Measure 013: Locate wells in the Old Municipal 4/7 H Hutchinson TBD Time X X X X X X X X X Well inventory and assess for sealing potential. management /unused wells, water conservation practices MDH MRWA $1,000 WHP Measure 014: Obtain a cost estimate and apply and sealing information. Obtain information from for MDH SWP Grant or MDH Well Management funds 4 H Hutchinson TBD X X to seal Old Municipal Wells if feasible and restore site as WHP Measure #17: Request brochures from MDH. Place at MDH Hutchinson Staff necessary. Submit information to MDH. city hall and the local library to inform citizens of proper well 1/4 M X X 6. Private Well Management NIDH Time WHP Measure 015: Continue current well -sealing Hutchinson program. Apply for a MDH SWP Grant to seal the high 4 H MDH TBD (-------------On-Going------------4 priority unused unsealed wells identified in the DWSMA. EDUCATION AND OUTREACH: 18 Responsible Implementation Time Frame 00 Description Objective o Party & Cost a�+ . oOJJJW_J�_ N 0Cooperators NN 1. WHP and Drinking Water Protection Education Hutchinson Staff WHP Measure #16: Review annually and update web page on the city website as needed, including well 1/4 M MDH Time X X X X X X X X X X management /unused wells, water conservation practices MRWA $1,000 and sealing information. Obtain information from MRWA and/or MDH websites. WHP Measure #17: Request brochures from MDH. Place at Hutchinson Staff city hall and the local library to inform citizens of proper well 1/4 M X X NIDH Time usage. 18 EDUCATION AND OUTREACH (cont): LAND USE AND PLANNING: Responsible Implementation Time Frame oo Responsible Description Objective . o Party Party & Cost Description Objective o Party & Cost o •�+a Cooperators - o N - 0 N N 0 N N 0 N WHP Measure #18: Distribute leak detection tablets as Hutchinson Staff available to high water users and make available at city hall to 1/4 L WHP Measure 022: Review and update the DNR F------------On-Going------------4 encourage leak detection in toilets and conservation of water. Hutchinson Staff Time DNR Time WHP Measure #19: Include information on water 1/4 L Hutchinson Staff X Water Supply Plan as required. X X conservation tips and practices in billing inserts. MDH Time WHP Measure #23: Incorporate water conservation practices Hutchinson within city owned facilities to demonstrate water conservation 1/4 WHP Measure #20: Include information on water 1/4 L Hutchinson Staff X X X X X X X X X X conservation practices in the Consumer Confidence Report. MDH Time Technical Assistance Program (MNTAP) to businesses on 1/4 L MRWA Time WHP Measure #21: Provide information encouraging use of X Hutchinson Staff rain barrels by homeowners on the city website and participate 1/4 L water conservation practices. F------------On-Going------------4 in the CROW rain -barrel program. CROW Time LAND USE AND PLANNING: 19 Responsible Implementation Time Frame oo Description Objective . o Party Party & Cost aCooperators o OJJJ�6�6 1. Water Use Management WHP Measure 022: Review and update the DNR 5 H Hutchinson Staff Time X Water Supply Plan as required. WHP Measure #23: Incorporate water conservation practices Hutchinson within city owned facilities to demonstrate water conservation 1/4 L MDH TBD F------------On-Going------------4 practices if funding is available. WHP Measure #24: Promote assistance from Minnesota Hutchinson Staff Technical Assistance Program (MNTAP) to businesses on 1/4 L MRWA Time X X X X X water conservation practices. WHP Measure #25: Provide a home water audit for water use customers when water billings indicate an unusually 1/4 L Hutchinson F------------On-Going------------4 higher than normal customer usage. 19 WBP COORDINATION, REPORTING, AND EVALUATION: 20 Responsible Implementation Time Frame Description Objective o Party & Cost �+a Cooperators - o N . 0 N N 0 N N 0 N 1. WHP Coordination WBP Measure # 26: Hold a meeting every other year with the WHP Team and local resource partners involved 8 M Hutchinson Staff X X X X X in plan implementation to discuss new WHP issues, past Time year's accomplishments and activities planned for the upcoming year. 2. Implementation Tracking and Reporting Activities 8 H Hutchinson Staff X X X X X X X X X X WBP Measure # 27: Maintain a "WHP folder" that contains documentation of WHP activities you have MDH Time completed and a date that it was done. 3. WHP Program Evaluation Plan Reporting WBP Measure 028: Complete and submit an 8 H MDH Hutchinson Staff X X X X evaluation report on completed WHP activities to your MDH Time city council every 2.5 years. WBP Measure # 29: Summarize all WHP Plan Hutchinson Staff implementation efforts in a report to MDH in the 8 1h 8 M X MDH Time year. WBP Measure 030: It is difficult to foresee or plan for the future. The city will use its planning and management capabilities within this plan to respond to 4/8 M Hutchinson TBD F------------On-Gomg------------� any new/unknown source water protection issues that MDH may impact the quality or quantity of its drinking water in the future. 20 9.4 Commitments from Cooperators The agencies listed in Table 12 have available programs to support the City of Hutchinson with implementing the WHP measures in which they are identified. Table 12 - Cooperating Agencies List Agency Measure MDH 1-4, 9-17, 19, 20, 23, 27-30 MCLEOD COUNTY 5 CROW 21 MNDOT 5 MRWA 9, 16,24 EPA 11 DNR 12,18 Chapter 10 - Evaluation Program Evaluation is used to support plan implementation and is required under Minnesota Rules, part 4720.5270, prior to amending the city's WHP plan. Plan evaluation is specified under Objective 9 and provides the mechanism for determining whether WHP action items are achieving the intended result or whether they need to be modified to address changing administrative, technical, or financial resource conditions within the DWSMA. The city has identified the following procedures that it will use to evaluate the success with implementing its WHP plan: The WHP team will meet annually, or at a minimum, every two -and -one-half years to assess the status of plan implementation and to identify issues that impact the implementation of action steps throughout the DWSMA; 2. The city will assess the results of each action item that has been taken annually to determine whether the action item has accomplished its purpose or whether modification is needed. Assessment results will be presented every 2.5 years to the city council. 3. The city will prepare a written report that documents how it has assessed plan implementation and the action items that were carried out. The report will be presented to MDH at the first scoping meeting held with the city to begin amending the WHP plan. Chapter 11 -Contingency Strategy The Alternative Water Supply and Contingency Strategy can be found in Appendix IVof this Plan. The purpose of this Contingency Strategy is to establish, provide and keep updated, certain emergency response procedures and information for the City of Hutchinson which may become vital in the event of a partial or total loss of public water supply services as a result of natural disaster, chemical contamination, or civil disorder of human -caused disruptions. 21 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Ordinance to Sell City-Owned Land to Titanium Partners Department: Legal LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ unfinished Business Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As you may recall, earlier this year the City completed a court action and was declared the legal owner of a 1/10 acre parcel of land near Prospect Street with the intent that a portion of this parcel be included in the land to be conveyed with the rest of the parcels to the developer of the hotel project. As required under the Hutchinson City Charter, all land owned by the City must be conveyed by ordinance. This is the second reading and proposed adoption of the ordinance conveying the property to the hotel developer. As suggested at the last Council meeting, the word "assigns" has been added to the ordinance. I recommend that you approve this ordinance. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 17-779. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 17-779 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: Lot 12, Block 13, TOWNSITE OF HUTCHINSON, NORTH HALF, according to the plat thereof on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. EXCEPTING THEREFROM the North 199.5 feet of said Lot 12. ALSO EXCEPTING THEREFROM the South 97 feet of said Lot 12 for good and valuable consideration is hereby transferred and conveyed to Titanium Partners, LLC, or its successor or assigns. Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 24th day of October, 2017. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Ordinance No. 17-778 - An Ordinance Suspending Hours of Liquor Sales Department: Police LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Unfinished Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Buffalo Wild Wings is requesting they be allowed to sell liquor on Sunday October 29, 2017, beginning at 8:00 am to accommodate the unusual hours of the Minnesota Viking's football game. The Vikings game is being played in London so kickoff begins at 8:30 am central time. This request would expand the the hours of sales for liquor by two and half hours on Sunday October 29, 2017, only. The current City Ordinance states: 112.088 HOURS AND DAYS OF SALES. No sale of intoxicating liquor shall be made between the hours of 1:00 a.m. and 10:00 a.m. on Sunday, nor between 12:00 midnight and 8;00 a.m. on Monday, nor between the hours of 1:00 a.m. and 8:00 a.m. on Tuesday through Saturday. I have reviewed this request and see no issues of concern. I would recommend this authorization of expansion of hours be authorized for all establishments selling liquor within the City of Hutchinson for the one day, Sunday October 29, 2017. No changes have been made to the proposed ordinance since the first reading held at the last Council meeting. BOARD ACTION REQUESTED: I recommend approval of Ordinance No. 17-778, suspending the hours of liquor sales on Sunday, October 29, 2017. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 17-778 AN ORDINANCE ALTERING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 112.088 PERTAINING TO HOURS OF LIQUOR SALES ON OCTOBER 29, 2017 Findings of the City Council: That the Minnesota Vikings football team is playing an NFL football game in London, England on October 29, 2017; That kick-off for the football game is at 8:30 a.m. central standard time and will be nationally televised; That the restaurants in the City of Hutchinson holding liquor licenses generally have high customer counts for viewing of the Vikings football games; That Section 112.088 of the Hutchinson City Code states that no on -sale of intoxicating liquor may be made before 10:00 a.m. on Sundays; That a request has come before the City from a liquor license holder requesting that sales of on -sale intoxicating liquor may be made starting at 8:00 a.m. on October 29, 2017, to accommodate customers viewing the Minnesota Vikings football game, Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code § 112.088 shall be altered to allow on -sale intoxicating liquor sales to begin at 8:00 a.m. on October 29, 2017, only. Adopted by the City Council this 24th day of October, 2017. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Award bid for Fire Department Self Contained Breathing Apparatus (SCBA) Department: Fire LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Brandon Vik/Mike Schumlel Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On the September 26th, 2017 Hutchinson City Council Meeting authorization was given to the HFD to release a specification for bid acceptance for replacing all of the fire departments SCBA's. The bid window is open until Monday October 23rd, 2017. At this time we have no further detailed information to attach until we have had time to review the submitted bids. As soon as the details are reviewed we will e-mail all council members with that information prior to the scheduled city council meeting on October 24th, 2017. A detailed presentation will also be given at the city council meeting so that any and all questions may be answered. The fiscal impact selection below indicates the estimated and budget CIP impact. Actual cost may vary depending on bids received. Thank you, Mike Schumann BOARD ACTION REQUESTED: Review and award the proposed bid for replacing all the HFD SCBA. Fiscal Impact: $ 135,000.00 Funding Source: CIP FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 135,000.00 Total City Cost: Funding Source: Remaining Cost: $ 135,000.00 Funding Source: CIP 2017 Hutchinson Fire Department SCBA Replacement Project Scott/ea Scott - Total MSA/ea MSA - Total Description (Major Sub -Assemblies) 20 - SCBA Carrier Harness Assemblies Voice amplification integrated 35 - SCBA Face Piece Assemblies Voice amplification add on assembly 40 - SCBA Cylinder Assemblies Base Total Description (Other Assemblies) EBS or Dual EBSS Face piece with 5 point adjustability Face piece spectical eye glass insert (3) harness chest strap (20) *Thermal Imaging Camera (13)Scott (9) MSA SCBA Accountability System Hoses, regulators, etc, for Ladder truck (2) *Additional rechargeable battery packs *Multi bank battery charging station *Akaline batteries ($240/yr - $3,600/life) Cylinder Adapters for RDC, RIT, Re -fill, etc. Sub Total Trade-in allowance / Credit / Buy Back Grand Total Batteries over lifetime + labor to change Warranty: Pak - Electronics - Voice Amp - TIC EST. GRAND TOTAL INCLUDING WARRANTY $4,526 $90,520 $4,287 $85,744 n/a included $279 $9,779 $253 $8,838 included n/a $958 $19,160 $872 $34,870 $119,459.00 $129,451.70 $141,672 $140,191 ($7,600) ($6,235) $134,072 $133,956 $7,920 0 15-10-3-2 year 15-5 year $141,992 $133,956 n/a n/a 0 0 47 141 109 327 39 780 12.75 255 1432 18616 795 7155 n/a n/a 260 520 765 1530 n/a 228 456 n/a 416 240 n/a (4)479 1916 (2)300 600 $141,672 $140,191 ($7,600) ($6,235) $134,072 $133,956 $7,920 0 15-10-3-2 year 15-5 year $141,992 $133,956 Hutchinson Fire Department SCBA Replacement Project 2017-2018 DETAILED EVALUATIONS AND TESTING CONDUCTED ON SCOTT AND MSA BRAND PACKS WITH COMPETITIVE BIDS RECEIVED FOR BOTH. Scott X3 Scott X3 Facepeiece Scott X3 Pros: pop. Familiar and Easy to use ► Good Warranty (15-10-3-2 years) ►Articulating Shoulder Mount Poo. Dual Pressure Reducers, Redundant System Poo. Dual PASS Alarms ► Color Coded Lights on Exterior of Pack ► Well Built and Presented Well by Reps Scott X3 Cons: Quick Connect Requires Two Hand Operation ► Voice Amp not as Clear as MSA and non-integrated ► Voice Amp on Face piece (extra weight and batt.) ► Multiple Battery Locations and Sizes No Lumbar Adjustment Not as Comfortable as MSA Poor Location of TIC (Extra Weight and Batt.) ► TIC is Fixed Mounted to Face Piece (weight/operation) Quarter Turn Connection to Face Piece ► Cannot Fill Rescue Equipment From any Tank w/out adap. C7 a NC L MSA G1 Facepiece MSA GI Pros: ► Single Lithium Ion Rechargeable Battery Pack Powers Everything ► Easy Battery Removal (NO tools required) ► Best Overall Fit for Comfort and Ergonomics Pack and Facepiece ► Adjustable Lumbar Support & Articulating Shoulder Support ► Best Warranty (15 years on everything and 5 years on TIC) ► Better Thermal Imaging (located on pack ... more users) Clear Voice Amplifier Integrated and Located on Pack Regulator Connection Easier (push to connect) Streamlined Design, Less Snag Potential Easier Quick Connect Operation for Cylinder Dual PASS Alarm with LED Lights on Rear of Pack Can Fill other Equipment From any Bottle w/out adapters ► Better Service with Four Minnesota Service Technicians ► Simple Routine Service for Staff MSA GI Cons: ► Committee literally found NO cons. Note: other FD currently using MSA GI SCBA; St. Paul, Minneapolis, Mankato, North Mankato, Maple Grove, Morris, Oakdale, East Bethel, Maplewood, Eagan, Willmar, Redwood Falls, Roseville, New Brighton, Fergus Falls, Delano, Virginia, Plymouth Proposal The Hutchinson Fire Department is recommending the purchase of MSA brand SCBA per the received bid evaluations. HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Approval of MnDOT Local Road Improvement Program (LRIP) Grant Application Department: PW/Eng LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council authorize City staff to submit a MnDOT Local Road Improvement Program (LRIP) grant application prior to the submittal deadline on November 3, 2017. Per previous discussions with the City's Resource Allocation Committee, City staff is currently working with a traffic engineering consultant to analyze potential configuration improvements along South Grade Road (from State TH 15 through the Merrill Street intersection). Looking forward, if these identified potential improvements and/or the proposed trail implementation immediately west of this area appear to be quality projects/candidates, an LRIP grant (eligible up to $1,000,000.00) would be very beneficial to help offset the City's construction costs. Additional information and drawings will be reviewed at the City Council meeting prior to any action being taken on this item. BOARD ACTION REQUESTED: Approval of Grant Application Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DEPARTMENT OF TRANSPORTATION News Release Aug. 1, 2017 Contact: Sue Roe Office: 651-366-4268 Cell: 651-503-2467 Susan.Roe@state.mn.us MnDOT accepting applications for Local Road Improvement Program funding ST. PAUL, Minn. — Minnesota cities, counties and townships can apply for funding support for transportation infrastructure projects on local roads as part of the Minnesota Department of Transportation's Local Road Improvement Program. Approximately $25.3 million in bond funds is available for constructing or reconstructing local roads in 2018, 2019 or 2020. Funding may be requested for projects that will reduce traffic crashes on rural County State Aid Highways, for projects on local roads that have regional significance or for the local share of a trunk highway project. Types of projects previously funded include roundabouts, pavement reconstruction, curve and roadway alignment, pavement resurfacing and reconditioning, and safety improvements such as turn lanes, traffic signals and rural intersection warning systems. "This funding assists cities, counties and townships in paying costs associated with eliminating a transportation system deficiency. In turn, this program promotes local, regional or state economic development efforts and improves safety," said Mitch Rasmussen, State Aid Division assistant commissioner. Deadline for counties and state aid cities (population greater than 5,000) is Nov. 3, 2017. Deadline for non -state aid cities and townships is Dec. 1, 2017. The application and more information is available online at www.dot.state.mn.us/stateaid/Trip. Applications can be submitted electronically at saltirhelp.dot@state.mn.us. Questions about the solicitation may be directed to Patti Loken at 651-366-3803 or Patti.Loken@state.mn.us. Since the program was created in 2005, the Local Road Improvement Program has provided about $139.8 million in grant funds to 289 projects. www.mndot.gov HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Calling a Special Budget Workshop Meeting for 4 pm on November 14 Department: Administration LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is working on finalizing the details of the 2018 budget. To assist us with that process, I would like to have a workshop meeting with the council to discuss and review the enterprise fund budgets for next year. The workshop will review the proposed budgets for Liquor Hutch, Creekside, Refuse/Garbage, Water, Sewer and Stormwater. We'll be looking to call the workshop meeting for 4 pm before our next regularly scheduled council meeting. BOARD ACTION REQUESTED: Approval of calling a special budget workshop meeting for 4:00 p.m. on November 14 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson Properties Orded To Be Cleared By City DateofReport: 10/17/2017 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN17-0162 463 James St NW 31-117-29-11-0320 Tall Grass/Noxious Weed 09/01/2017 Closed 09/06/2017 EEN17-0163 550 School Rd SW 02-116-30-09-0050 Tall Grass/Noxious Weed 09/19/2017 Closed 09/26/2017 EEN17-0164 516 Adams St SE 06-116-29-07-0690 Tall Grass/Noxious Weed 09/19/2017 Abated by City 10/16/2017 Total Records: 3 Enforcement.CodeOfficer = John Paulson AND Enforcement.DateFiled Between 9/1/2017 12:00:00 AM AND 10/1/2017 11:59:59 PM Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Mowed by Owner 'M=0� HRA HUTCHINSON HOUSING AND REDEVELOPMENT AOTP40RITY Regular Board Meeting Tuesday, September 19, 2417, 7:40 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Eileen Henry, Steve Jensen, and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 15, 2017 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Nikki Willemssen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $18,387.43 for checks 8871 to 8878. Nikki Willemssen seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center August 31, 2017 financial statements. Nikki Willemssen seconded and the motion carried unanimously. c. Steve Jensen moved to approve Park Towers operating account payments of $25,483.63 for checks 14055 to 14084 and approve Park Towers Security Account payments of $528.75 for checks 1556 to 1557. Gary Forcier seconded and the motion carried unanimously. d. Steve Jensen moved to approve Park Towers July 2017 Financial Reports. Nikki Willemssen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report -- 99% occupied. b. Park Towers' August Newsletter: FYI k. Nikki Willemssen moved to approve the Third Amendment to Option and Structure Lease Agreement with AT&T. Steve Jensen seconded and the motion carried unanimously. DOWNTOWN RENTAL REHAB PROJECT LOG Jean Ward and Judy Flemming reviewed with the Board the Downtown Rental Rehab project log. 4. PARK TOWERS UPDATE Continued c. Chair Renee Lynn Johnson Kotlarz opened at 7:30 A.M. the PUBLIC HEARING - Jean Ward reviewed 2018 PHA Annual Plan and 2018 Capital Fund Form 50075.1, additions to 2017-2021 CFP 5 year -plan and review revisions to ACOP and Lease VAWA provisions. Gary Forcier moved to close the public hearing and Steve Jensen seconded. With no comments, Chair Renee Lynn Johnson Kotlarz, closed the public hearing. d. Steve Jensen moved to approve Resolution #2017-4 PHA Certification of Compliance with PHA Plans and Related Regulations. Nikki Willemssen seconded and the motion carried unanimously. e. Nikki Willemssen moved to approve Resolution #2017-5 Civil Rights Certification HUD - 50077 -CR. Steve Jensen seconded and the motion carried unanimously. f. Steve Jensen moved to approve the 2018 Capital Fund Plan and additions to 2017 -2421 CFP 5- Year Plan. Nikki Willemssen seconded and the motion carried unanimously. September 19, 2017 Minutes Page l of 2 g. Steve Jensen moved to approve the revisions to ACOP and Lease VAWA Provisions. Gary Forcier seconded and the motion carried unanimously. h. Steve Jensen moved to approve Resolution #2017-6 to approve Park Towers' 2018 budget Nikki Willemssen seconded and the motion carried unanimously. i. Nikki Willemssen moved to approve Resolution #2017-7 to adopt Passbook Savings Rate Procedure. Steve Jensen seconded and the motion carried unanimously. j. Nikki Willemssen moved to approve no change in 2018 flat rent. Gary seconded and the motion carried unanimously. 6. CONSIDERATION OF CITY TIF FUNDED LIVE AND WORK IN HUTCHINSON FOR FIRST TIME HOMEBUYER WORKFORCE INITIATIVE TO COMMIT UP TO $100,000 OUT OF AN AVAILABLE BALANCE OF $380,000 AS OF 6/30/2017 Steve Jensen moved to approve the City TIF funded Live and Work in Hutchinson for first time homebuyer workforce initiative and to commit up to $100,000 for the initiative with a maximum loan of $5,000 per property. Nikki Willemssen seconded and the motion carried unanimously. 7. CONSIDERATION OF SUBORDINATION REQUEST FOR EVEN SCDP FARRELL LOAN Nikki Willemssen moved to approve the subordination request for ENEN SCDP Farrell loan. Steve Jensen seconded and the motion carried unanimously. 8. OTHER COMMUNICATIONS — a. SOUTHWEST CONTINUUM OF CARE COMMITTEE MEETING MINUTES FROM AUGUST 10, 2017 — McLeod Homeless Task Force - H.O.M.E (Hutchinson Options McLeod Emergency Shelter) working with local landlord to use apartments to create emergency shelter/transitional housing. b. Highfield Apartments scheduled to open November I". c. Look out for a Fair Housing Discrimination Hotline Scam. More information on HRA & City website. d. The McLeod County Tax Forfeiture Auction is November 16`h at 9:30AM e. Jean Ward is working on a fund balance policy. 9. ADJOURNMENT Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director orcier, Secretary./Treasurer September 19, 2017 Minutes Page 2 of 2 Planning, Zoning and Building Dept. Monthly Report 3rd Quarter 2017 Building Department Permit Activities A Commercial New 1760 Butler Field Dr SW (New Airport Hanger) - $386,777; 210 Hassan St SE (Mid Country Bank Drive B Through) -$50,000 Commercial/Ind. Remodel 1110 Hwy 7 W (Cenex Fueling Station) - $162,860; 1525 Montral St SE (Menards Remodel) - $1,800,000; 1011 Hwy 15 S (Hutch Health Peds Rehab) - $424,042; 950 School Rd SW (Charter School C remodel phase 2) - $250,000 New Single Family 1679 Mahogany Ct SW - $368,426; 730 Alaska Ct NW - $50,000; 1423 Herigage Ct NW - $211,217; 1427 Heritage Ct NW - $145,151;1367 Heritage Ave NW - $198,645; 1412 Sherwood St SE - $186,552; 1418 Sherwood St SE - $186,552; 1392 Bradford St SE - $291,823; 715 Park Island Dr SW - $243,682; 400 Toronto Blvd SE - $280,047; 1445 C.nIgnry I n SF - 037 643 Other Building Inspection Activities July 19, SW Chapter Meeting; September 20, SW Chapter Mtg. Evergreen Meals served July - September Week of 3rd Qtr. 2016 3rd Qtr. 2017 2016 Year to Date 2017 Year to Date Total Number Inspections Stewart 393 1036 160 904 282 2342 Total Number Plan Review week 56 58 93 134 120 143 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 2 $436,777.00 0 $0.00 8 $7,747,526.00 Commercial ( additions/remodels) 29 $6,197,310.00 23 $3,138,177.00 B 55 $6,763,362.00 57 $44,294,049.00 Total Commercial 29 $6,197,310.00 25 $3,574,954.00 55 $6,763,362.00 65 $52,041,575.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 1 $10,000.00 0 $0.00 6 $632,767.00 Total Industrial 0 $0.00 1 $10,000.00 0 $0.00 6 $632,767.00 Fire Sprinkling 1 $11,536.00 5 $116,259.00 2 $12,486.00 17 $177,419.00 New Residential 12 $2,168,522.00 11 $2,299,738.00 18 $3,412,840.00 23 $4,557,022.00 Residential mist (additions/remodels) 39 $236,748.00 48 $558,459.00 97 $632,071.00 107 $1,017,206.00 Set Fee permits (reside, reroof, window) 1621 534 3871 1490 HRA Permits 2 $45,710.00 4 $392,100.00 3 $45,710.00 8 $452,700.00 Waived Fees 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Subtotal Building Permits 245 $8,659,826.00 628 $6,951,510.00 562 $10,866,469.00 1716 $58,878,689.00 Mechanical 53 $346,775.00 74 $949,487.00 137 $564,413.00 1711 $6,136,582.00 HRA Mechanical 2 $18,200.00 1 $0.00 5 $19,100.00 2 Plumbing 36 $0.00 28 $0.00 69 81 HRA Plumbing 0 $0.00 11$0.00 1 2 Total Valuation 336 $9,024,801.00 732 $7,900,997.00 774 $11,449,982.00 19721 $65,015,271.00 *Set fees not included in valuation A Commercial New 1760 Butler Field Dr SW (New Airport Hanger) - $386,777; 210 Hassan St SE (Mid Country Bank Drive B Through) -$50,000 Commercial/Ind. Remodel 1110 Hwy 7 W (Cenex Fueling Station) - $162,860; 1525 Montral St SE (Menards Remodel) - $1,800,000; 1011 Hwy 15 S (Hutch Health Peds Rehab) - $424,042; 950 School Rd SW (Charter School C remodel phase 2) - $250,000 New Single Family 1679 Mahogany Ct SW - $368,426; 730 Alaska Ct NW - $50,000; 1423 Herigage Ct NW - $211,217; 1427 Heritage Ct NW - $145,151;1367 Heritage Ave NW - $198,645; 1412 Sherwood St SE - $186,552; 1418 Sherwood St SE - $186,552; 1392 Bradford St SE - $291,823; 715 Park Island Dr SW - $243,682; 400 Toronto Blvd SE - $280,047; 1445 C.nIgnry I n SF - 037 643 Other Building Inspection Activities July 19, SW Chapter Meeting; September 20, SW Chapter Mtg. Evergreen Meals served July - September Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 632 160 63 282 115 120 week 817 294 93 421 120 236 week 828 328 89 438 115 275 week 1097 372 210 762 193 278 week 564 195 71 384 211 144 3938 1349 526 2287 754 1053 Total Meals served April - June 9907 Dates Closed July 3, 4; September 4 Planning and Zoning Quarterly Activities Year: 3rd Quarter, 2017 Activity Number Additional Info. Number of Planning Applications Reviewed and 7 Consideration of a Conditional Use Permit Processed to move in a detached garage in a C-3 zoning district located at 234 Jefferson St SE; consideration of a Site Plan and Variance to reduce parking stall size and street right-of-way setback for a hotel located at 416 Prospect St NE; Consideration of an Amendment to the City Code of Ordinances, Chapter 154: Dynamic Signs; Consideration of a 2 lot Preliminary and Final Plat for LJM Addition located at 579 2nd Ave SE; Consideration of a Conditional Use Permit for a Brewery and Tap Room in a C-4 zoning district located at 900 Hwy 15 S; Consideration of a Vacation of ROW on Lots 3, 4 and 5 Block 1 Bridewater Estates 2nd Addition; Consideration of a Conditional Use Permit for light manufacturing of automotive aftermarket parts in an I/C zoning district. Number of Joint Planning Board Applications 2 Consideration of a Conditional Use Reviewed and Processed Permit for a Feedlot located at 21416 Hwy 15 N, Section 19, Hutchinson Township; Consideration of Sketch Plan for lot splits in Woodview Acres, Section 25, Acoma Township. Number of Planning Commission Meetings 3 Consideration of a Variance to reduce side and rear setback from 6 feet to 3 feet to construct new detached garage on existing site located at 436 Hassan St SE; Consideration of a Variance to reduce the corner side setback from25 feet to 11.4 feet to rebuild a detached garage located at 605 Lynn Rd SW; Consideration of a Preliminary/Final Plat and a Conditional Use Permit to construct a new building and an addition to the existing building located at 579 2nd Ave SE; Consideration of a Conditional Use Permit to move in a detached garage in a C-3 zoning district located at 234 Jefferson St SE; consideration of a Site Plan and Variance to reduce parking stall size and street right- of-way setback for a hotel located at 416 Prospect St NE; Consideration of an Amendment to the City Code of Ordinances, Chapter 154: Dynamic Signs; Consideration of a Conditional Use Permit for a Feedlot located at 21416 Hwy 15 N, Section 19, Hutchinson Township; Consideration of Sketch Plan for lot splits in Woodview Acres, Section 25, Acoma Township. Number of Joint Planning Meetings 2 Consideration of a Conditional Use Permit for a 30' x 38' accessory structure in front of house line located at 20449 Ko lin Rd, Section 26, Acoma Twnshp; Consideration of a Variance for feedlot less than '/4 mile from neighboring property located at 21416 Hwy 15 N, Section 19, Hutchinson Twnshp; Consideration of a Final Plat located at Maurer Heights, Section 15, Lynn Twnshp; Consideration of a Conditional Use Permit for a Feedlot located at 21416 Hwy 15 N, Section 19, Hutchinson Township; Consideration of Sketch Plan for lot splits in Woodview Acres, Section 25, Acoma Township. Number of Zoning Reviews for Building Permits 35 (Compliance with Zoning Code Number of Land Use Permits Issued - (Fences, 50 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 15 Number of Predevelopment/Pre Application 7 Larry Murphy, KFC Redevelopment, Meetings Hotel, Brewery, Uponor, Manufacturing Compan Number of Misc. Planning Meetings 46 City Council - 4 PBZ Staff Mtg - 6 Directors Mtg - 5 Facility Update-3 Resource Allocation - 2 Facilities Plan & 2016 Energy Use Planning Staff mtg - 2 John Lofdahl Larry Murphy 430Water St Mike Corcoran Tour Tax Forfeiture Properties KFC Redevelopment Chad Czmowski Core Planning 2020 Census Hotel One-stop-shop Doug Hanneman Public Arts - 2 DNR Jerry Gassman Dan Hart Land Use Training (Bloomington) Betsy Price Uponor Stie Mtg MITGI Dennis Goebel Brewery Planning Conference (Mankato) Number of Zoning Enforcement Cases 9 Hwy 15 S Number of Walk-In Customers Served 993 Site Visits 10 430 Water St, Caribou, HHS, 110 N High Dr, WCI Bldg, 460 Rose Ln HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: September 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 10/24/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the September Financial Reports for the general fund and enterprise funds. Also attached is the September Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 TOTAL REVENUES 1,053,071 7,792,328 12,300,128 4,507,800 63.4 6,638,452 11,463,235 57.9 Wages & Benefits 870,655 5,961,656 8,175,052 2,213,396 2017 5,444,719 7,595,480 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 55.3 SEPTEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Miscellaneous Expenses 25,250 201,728 552,075 350,347 36.5 189,200 525,226 Taxes - 2,533,570 4,763,796 2,230,226 53.2 2,280,967 4,581,035 49.8 Other Taxes 10,646 165,116 300,000 134,884 55.0 158,641 272,000 58.3 Licenses & Permits 50,299 624,056 283,550 (340,506) 220.1 209,314 271,500 77.1 Intergovernmental Revenue 284,323 1,414,167 1,423,830 9,663 99.3 1,277,968 1,284,330 99.5 Charges for Services 98,500 1,803,980 2,817,291 1,013,311 64.0 1,439,254 2,350,666 61.2 Miscellaneous Revenues 6,618 192,359 339,500 147,141 56.7 143,898 291,300 49.4 Transfers -In 598,166 1,021,355 2,292,161 1,270,806 44.6 1,097,139 2,332,404 47.0 Fines & Forfeitures 4,519 37,725 55,000 17,275 68.6 31,273 55,000 56.9 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 1,053,071 7,792,328 12,300,128 4,507,800 63.4 6,638,452 11,463,235 57.9 Wages & Benefits 870,655 5,961,656 8,175,052 2,213,396 72.9 5,444,719 7,595,480 71.7 Supplies 50,674 631,806 866,545 234,739 72.9 426,230 770,593 55.3 Services & Charges 151,618 1,678,718 2,596,456 917,738 64.7 1,867,426 2,461,936 75.9 Miscellaneous Expenses 25,250 201,728 552,075 350,347 36.5 189,200 525,226 36.0 Transfers -Out 50,000 100,000 100,000 - 100.0 99,755 600,000 16.6 Capital Outlay - 5,623 10,000 4,378 56.2 5,024 10,000 50.2 TOTAL EXPENDITURES 1,148,196 8,579,530 12,300,128 3,720,598 69.8 8,032,353 11,963,235 67.1 NET REVENUE (95,126) (787,202) - 787,202 (1,393,901) (500,000) Comments Revenues: Licenses & Permits Building permit revenue is driving the positive results in this category for the year. Intergovernmental Revenue The increase from 2016 is due to higher LGA needed to offset the reduced HUC PILOT transfer for 2017. We are using $1,000,000 of LGA in 2017 compared to $862,500 in 2016. Charges for Services The increase from 2016 is due to new revenue from the Waterpark operations. Miscellaneous Revenues The increase from 2016 is due to the Ag Systems donation toward the body camera program ($40K). Transfers -In The decrease from 2016 is due to HUC's drop in operating revenue for 2015 when applied to the 2.75% PILOT calculation. Expenditures: Wages & Benefits The increase from 2016 is due to new expense to staff the Waterpark operations. Services & Charges The decrease from 2016 is due to the timing in payment of the 3rd & 4th quarter insurance premiums. The League's new software system caused delays in processing our 7/1/2017 policy renewal, delaying the premium payment to October. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 2017 ACTUALS SEPTEMBER YTD General Fund Expense by Department 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 4,848 29,127 49,962 20,835 58.3 24,466 44,290 55.2 City Administrator 42,872 297,551 395,266 97,715 75.3 286,143 430,251 66.5 Elections - - 6,850 6,850 - 5,000 15,950 31.3 Finance Department 28,786 258,087 355,653 97,566 72.6 272,145 361,468 75.3 Motor Vehicle 25,863 161,424 217,890 56,466 74.1 160,880 203,836 78.9 Assessing - - 46,496 46,496 - 60,953 60,911 100.1 Legal 28,940 213,006 294,100 81,094 72.4 201,043 288,193 69.8 Planning 16,390 112,638 151,585 38,947 74.3 77,999 149,972 52.0 Information Services 46,962 363,138 535,168 172,030 67.9 348,473 504,738 69.0 City Hall Building 16,281 122,680 173,368 50,688 70.8 80,411 131,322 61.2 Police Department 332,473 2,304,008 3,216,585 912,577 71.6 2,223,150 3,062,565 72.6 Hospital Security 31,962 211,949 296,977 85,028 71.4 206,278 293,886 70.2 Emergency Management 224 21,595 10,000 (11,595) 216.0 5,385 12,800 42.1 Safety Committee - 9,896 10,000 104 99.0 8,600 9,500 90.5 Fire Department 34,624 225,390 343,461 118,071 65.6 210,989 306,733 68.8 Protective Inspections 26,822 183,077 236,552 53,475 77.4 182,157 227,556 80.0 Engineering 47,786 319,201 418,877 99,676 76.2 290,384 402,714 72.1 Streets & Alleys 171,303 1,078,715 1,548,036 469,321 69.7 1,071,930 1,517,341 70.6 Park/Recreation Administration 23,747 177,626 233,898 56,272 75.9 177,045 222,323 79.6 Recreation 27,619 179,682 232,724 53,042 77.2 164,640 234,397 70.2 Senior Citizen Center 8,057 64,213 84,801 20,588 75.7 62,558 83,747 74.7 Civic Arena 21,460 220,583 333,284 112,701 66.2 207,832 323,727 64.2 Park Department 78,928 688,205 879,100 190,895 78.3 674,804 852,751 79.1 Recreation Building 48,503 157,801 211,726 53,925 74.5 120,855 170,818 70.8 Events Center 20,940 172,775 259,478 86,703 66.6 174,546 243,017 71.8 Evergreen Building 1,628 17,508 26,225 8,717 66.8 15,839 25,450 62.2 Library 3,124 153,454 211,842 58,388 72.4 153,234 206,365 74.3 Waterpark 16,344 404,645 424,753 20,108 95.3 - - - Cemetery 12,879 91,359 132,974 41,615 68.7 106,049 130,785 81.1 Airport 3,488 73,144 103,679 30,535 70.5 68,224 104,635 65.2 Unallocated General Expense 25,343 267,054 858,818 591,764 31.1 390,344 1,341,194 29.1 TOTAL EXPENDITURES 1,148,196 8,579,530 12,300,128 3,720,598 69.8 8,032,353 11,963,235 67.1 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 2017 ACTUALS SEPTEMBER YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 506,632 4,503,506 6,123,000 1,619,494 73.6 4,354,864 5,868,000 74.2 39 1,803 4,000 2,197 45.1 2,006 3,000 66.9 506,671 4,505,309 6,127,000 1,621,691 73.5 4,356,870 5,871,000 74.2 374,778 3,399,182 4,591,390 1,192,208 74.0 3,301,687 4,398,810 75.1 71,072 451,259 662,377 211,118 68.1 409,767 568,211 72.1 3,277 10,604 24,250 13,646 43.7 14,745 17,400 84.7 18,638 153,173 218,550 65,377 70.1 155,240 198,350 78.3 - 3,895 5,850 1,955 66.6 3,901 5,650 69.0 - 500,000 500,000 - - 475,000 - 20,000 20,000 9,685 20,000 48.4 80,000 80,000 - 80,200 - - - 127,635 127,635 - - 128,055 - 467,765 4,018,114 6,230,052 2,211,938 64.5 3,895,024 5,891,676 66.1 38,906 487,195 (103,052) (590,247) 461,846 (20,676) September Sales 2017 Year to Date Sales Change Comments 2017 2016 Change Liquor Sales Revenue: Liquor 1,482,579 1,450,435 2.2% Beer 2,260,094 2,181,422 3.6% Wine 662,227 639,147 3.6% Other 98,606 83,860 17.6% -2.4% 4,503,506 4,354,864 3.4% Customer Count 181,364 174,465 4.0% Average Sale per Customer $ 24.83 $ 24.96 -0.5% Gross Margin on Sales 24.5% 25.0% Labor to Sales Ratio 10.0% 10.8% September Sales 2017 2016 Change 164,791 160,237 2.8% 257,622 239,936 7.4% 72,287 64,226 12.6% 11,932 8,853 34.8% 506,632 473,252 7.1% 21,060 19,191 9.7% $ 24.06 $ 24.66 -2.4% 24.2% 25.0% 9.4% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 2017 ACTUALS SEPTEMBER YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Year to Date Sales Comments 2017 2016 Change Water Sales Revenue: Residential 853,168 853,611 -0.1% Sales 229,785 1,839,206 2,384,950 545,744 77.1 1,765,382 2,306,000 76.6 Local Sales Tax 73,796 397,373 625,000 227,627 63.6 330,576 685,000 48.3 Intergovernmental Revenue - - - - - 500 - - Charges for Services 2,103 46,416 50,000 3,584 92.8 56,198 50,000 112.4 Miscellaneous Revenues 3,640 26,124 92,000 65,876 28.4 18,522 85,000 21.8 Capital Contributions - - - - - - - - TOTAL REVENUES 309,324 2,309,120 3,151,950 842,831 73.3 2,171,178 3,126,000 69.5 Wages & Benefits 59,801 354,353 461,635 107,282 76.8 350,158 479,983 73.0 Supplies 13,460 90,459 126,600 36,141 71.5 91,285 122,400 74.6 Services & Charges 38,630 332,969 522,250 189,281 63.8 373,700 507,350 73.7 Miscellaneous Expenses 704 7,824 12,200 4,376 64.1 10,675 13,500 79.1 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay 32,118 54,034 250,000 195,966 21.6 47,366 250,000 18.9 Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service - 1,345,961 1,481,305 135,344 90.9 1,262,363 1,408,611 89.6 TOTAL EXPENDITURES 144,712 2,185,601 4,118,990 1,933,389 53.1 2,135,547 3,974,989 53.7 NET of REVENUES & EXPENDITURES 164,612 123,519 (967,040) (1,090,559) 35,630 (848,989) Year to Date Sales Comments 2017 2016 Change Water Sales Revenue: Residential 853,168 853,611 -0.1% Commercial 270,890 283,873 -4.6% Industrial 265,150 231,413 14.6% Base Charge 314,907 313,571 0.4% WAC Charge 78,540 22,750 245.2% Other 56,552 60,164 -6.0% Total 1,839,206 1,765,382 4.2% Local Sales Tax YTD local sales tax revenue includes a final accounting of the June sales tax and the estimated tax for July. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 2017 ACTUALS SEPTEMBER YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Year to Date Sales Comments 2017 2016 Change Sewer Sales Revenue: Residential 1,171,856 1,204,698 -2.7% Sales 269,958 2,482,513 3,330,000 847,487 74.5 2,406,621 3,213,000 74.9 Local Sales Tax 73,796 397,373 625,000 227,627 63.6 330,576 685,000 48.3 Intergovernmental Revenue - - - - - - - - Licenses & Permits 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services - 5,963 3,500 (2,463) 170.4 1,295 4,000 32.4 Miscellaneous Revenues 3,954 45,630 123,000 77,370 37.1 30,368 117,000 26.0 Capital Contributions - - - - - - - - TOTAL REVENUES 347,708 2,936,580 4,088,000 1,151,420 71.8 2,774,060 4,026,000 68.9 Wages & Benefits 60,768 407,168 655,584 248,416 62.1 457,146 622,085 73.5 Supplies 5,628 100,696 219,650 118,954 45.8 139,154 236,100 58.9 Services & Charges 63,673 543,106 780,450 237,344 69.6 620,135 742,550 83.5 Miscellaneous Expenses - 19,740 32,500 12,760 60.7 30,523 24,500 124.6 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay 165,199 288,881 350,000 61,119 82.5 276,930 350,000 79.1 Depreciation Expense - - 1,623,000 1,623,000 - - 1,530,000 - Debt Service - 1,344,895 1,460,650 115,755 92.1 1,439,408 1,568,854 91.7 TOTAL EXPENDITURES 295,269 2,704,486 5,181,834 2,477,348 52.2 2,963,295 5,117,234 57.9 NET of REVENUES & EXPENDITURES 52,439 232,094 (1,093,834) (1,325,928) (189,235) (1,091,234) Year to Date Sales Comments 2017 2016 Change Sewer Sales Revenue: Residential 1,171,856 1,204,698 -2.7% Commercial 328,540 337,804 -2.7% Industrial 592,485 547,594 8.2% Base Charge 274,067 272,344 0.6% SAC Charge 103,224 29,900 245.2% Other 12,341 14,281 -13.6% Total 2,482,513 2,406,621 3.2% Local Sales Tax YTD local sales tax revenue includes a final accounting of the June sales tax and the estimated tax for July. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 Wages & Benefits 21,535 128,316 188,733 60,417 2017 120,172 190,804 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 45.5 SEPTEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Miscellaneous Expenses - 1,253 5,750 4,497 21.8 2,711 3,750 Sales 99,542 886,084 1,193,300 307,216 74.3 873,905 1,149,500 76.0 Intergovernmental Revenue - 6,172 12,500 6,328 49.4 5,900 12,500 47.2 Miscellaneous Revenues 955 6,969 7,000 31 99.6 4,657 2,500 186.3 TOTAL REVENUES 100,497 899,225 1,212,800 313,575 74.1 884,461 1,164,500 76.0 Wages & Benefits 21,535 128,316 188,733 60,417 68.0 120,172 190,804 63.0 Supplies 4,799 33,533 62,400 28,867 53.7 28,382 62,400 45.5 Services & Charges 58,689 467,904 731,550 263,646 64.0 468,202 704,727 66.4 Miscellaneous Expenses - 1,253 5,750 4,497 21.8 2,711 3,750 72.3 Transfers -Out - 805,000 805,000 - - 55,000 - CapitalOutlay 190,374 190,374 36,760 95,000 38.7 Depreciation Expense - 138,000 138,000 - - 124,000 - Debt Service - 23,680 24,261 581 97.6 23,124 24,260 95.3 TOTAL EXPENDITURES 85,023 654,686 2,146,068 1,491,382 30.5 679,351 1,259,941 53.9 NET of REVENUES & EXPENDITURES 15,474 244,539 (933,268) (1,177,807) 205,110 (95,441) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017 is all principal and no interest. 2017 2016 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT SEPTEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 18,748 1,770,213 1,991,476 221,263 88.9 1,960,706 1,636,796 119.8 Charges for Services 5,135 17,352 58,500 41,149 29.7 12,026 58,500 20.6 Miscellaneous Revenues 1,890 12,804 7,000 (5,804) 182.9 34,317 6,000 572.0 TOTAL REVENUES 25,773 1,800,369 2,056,976 256,607 87.5 2,007,050 1,701,296 118.0 Cost of Sales 11,600 1,152,420 1,348,002 195,582 85.5 1,267,752 1,117,265 113.5 Inventory Cost Adjustment (89,006) (445,143) (538,028) (92,885) 82.7 (317,679) (525,746) 60.4 Wages & Benefits 66,887 423,679 582,363 158,684 72.8 415,497 559,899 74.2 Supplies 11,289 57,666 78,626 20,960 73.3 60,561 70,257 86.2 Services & Charges 38,510 220,727 231,004 10,277 95.6 180,950 188,573 96.0 Miscellaneous Expenses 230 7,362 14,000 6,638 52.6 6,294 13,500 46.6 Transfers -Out - - 110,000 110,000 - - 110,000 - CapitalOutlay 623,000 623,000 157,162 150,000 104.8 Depreciation Expense - 174,000 174,000 - 134,000 - Debt Service - 87,833 - (87,833) - - - - TOTAL EXPENDITURES 39,511 1,504,545 2,622,967 1,118,422 57.4 1,770,537 1,817,748 97.4 NET of REVENUES & EXPENDITURES (13,739) 295,824 (565,991) (861,815) 236,513 (116,452) Year to Date Sales Comments 2017 2016 Change Compost Sales Bagged 1,515,708 1,577,163 -3.9% Bulk 138,014 230,609 -40.2% Other 116,491 152,934 -23.8% Total 1,770,213 1,960,706 -9.7% Bulk sales is down mainly due to having no bitcon inventory over the summer. We should see some late season bitcon sales after the October crushing of 26,000 tons of concrete and blacktop, adding 20,000 yards of bitcon to inventory. Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017 is all principal and no interest. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 2017 ACTUALS SEPTEMBER YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 74,067 664,848 881,475 216,627 75.4 641,792 855,867 75.0 Licenses & Permits 705 4,540 1,500 (3,040) 302.7 2,900 - - Charges for Services - 560 - (560) - - - - Miscellaneous Revenues 1,965 11,325 7,000 (4,325) 161.8 10,253 7,000 146.5 Capital Contributions - - - - - - - - TOTAL REVENUES 76,737 681,273 889,975 208,702 76.5 654,945 862,867 75.9 Wages & Benefits 26,587 178,159 256,432 78,273 69.5 169,023 243,986 69.3 Supplies 666 11,356 38,800 27,444 29.3 9,651 43,925 22.0 Services & Charges 50,045 167,986 163,600 (4,386) 102.7 100,805 164,100 61.4 Miscellaneous Expenses - 3,970 11,250 7,280 35.3 8,621 11,250 76.6 Transfers -Out - - - - - - - CapitalOutlay 15,337 170,000 154,663 9.0 120,000 Depreciation Expense - 153,000 153,000 - - 133,000 Debt Service - 148,950 160,550 9,867 93.5 145,633 150,850 70.2 TOTAL EXPENDITURES 77,298 525,758 953,632 426,141 55.1 433,734 867,111 50.0 NET of REVENUES & EXPENDITURES (561) 155,515 (63,657) (217,439) 221,211 (4,244) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING SEPTEMBER 30, 2017 Wages & Benefits 2,863 18,293 39,495 21,202 2017 24,842 59,470 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 30.4 SEPTEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation Miscellaneous Expenses 25 25 5,600 5,575 0.4 - 5,171 Intergovernmental Revenue 6,650 100,947 162,280 61,333 62.2 97,206 156,045 62.3 Charges for Services 18,462 169,142 325,000 155,858 52.0 168,373 530,000 31.8 Miscellaneous Revenues 136 1,230 3,500 2,270 35.1 856 3,150 27.2 Transfers -In 50,000 100,000 100,000 - 100.0 99,755 99,755 100.0 TOTAL REVENUES 75,248 371,318 590,780 219,462 62.9 366,191 788,950 46.4 Wages & Benefits 2,863 18,293 39,495 21,202 46.3 24,842 59,470 41.8 Supplies 35,122 203,063 341,650 138,587 59.4 160,817 528,600 30.4 Services & Charges 18,134 95,511 162,000 66,489 59.0 102,720 161,200 63.7 Miscellaneous Expenses 25 25 5,600 5,575 0.4 - 5,171 - CapitalOutlay - 4,863 42,035 37,172 11.6 - 33,600 - TOTAL EXPENDITURES 56,145 321,755 590,780 269,025 54.5 288,378 788,041 36.6 NET of REVENUES & EXPENDITURES 19,103 49,563 - (49,563) 77,813 909 Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Oppenheimer & Co. Inc. PPENIEIMER 85 Broad ewYorsNY STATEMENT OF New York, NY 10004 (212) 668-8000 ACCOUNT Transacts Business on All Principal Exchanges Svc News and Information Assets maturing during the next 60 days appear at the end of this statement. Please see the last page of this statement for important information from Oppenheimer & Co. Inc., including the availability of our Statement of Financial Condition as of June 30, 2017. A document entitled "Information for Senior Investors" appears immediately following this statement. Portfolio Summary Net Value of Accrued Interest $58,412.11 $51,819.81 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities_ Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance This Previous Estimated Net Miscellaneous Credits/Debits Period Period Annual Income Net Advantage Bank Deposit Activity 09/30/17 08/31/17 $0.00 Advantage Bank Deposits* $0.01 $771.92 $0.00 Mutual Funds 7,926,070.37 8,639,184.16 72,444.28 Government Agency Bonds 3,392,339.00 3,398,341.00 55,000.00 Municipal Bonds 2,977,925.00 2,994,655.00 70,010.00 Certificates of Deposit 8,551,448.21 7,821,154.02 139,753.50 Total Asset Value $22,847,782.59 $22,854,106.10 $337,207.78 Net Value of Accrued Interest $58,412.11 $51,819.81 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities_ Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured. Cash Activity Summary Opening Cash Balance $0.00 Net Buy and Sell Transactions -15,022.30 Net Miscellaneous Credits/Debits -6,252.41 Net Income Activity 20,502.80 Net Advantage Bank Deposit Activity 771.91 Closina Cash Balance $0.00 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 09/01/17 - 09/30/17 Last Statement: 08/31/17 Page 1 of 13 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor Office Serving Your Account SULLIVAN/SULLIVAN 50 SOUTH SIXTH STREET X2J SUITE 1300 (800) 258-3387 MINNEAPOLIS, MN 55402 Internet Address: www.opco.com Income Summary Reportable This Period Year to Date Advantage Bank Dep Interest $0.02 $0.22 Corporate Accrued Int Received 0.00 276.85 Corporate Interest 13,638.87 56,624.01 Municipal Interest 0.00 13,362.50 Government Interest 0.00 19,812.50 Dividends 6,863.91 18,994.87 Total Reportable $20,502.80 $109,070.95 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW Multiple Portfolios report as of 10/2/17 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $15,119,000.00 Current Face Value $15,119,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $269,563.50 Original Face Value $15,119,000.00 Coupon 1.78% Valid Positions 47 Current Face Value $15,119,000.00 Maturity 3.53 yrs Exceptions 1 Market Value $15,081,676.21 Effective Maturity 2.64 yrs Total Positions 48 Accrued Interest $61,456.16 Modified Duration 2.52 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $15,143,132.37 Yield to Maturity 2.09% Please see exception report for positions not included in reports. Yield to Worst 1.91 POSITIONS W/ MARKET PRICE Positions 47 of 47 Market Price 99.75 Priced Orig. Face Value $15,119,000.00 Rating Priced Current Face Value $15,119,000.00 a a a Priced Positions 47 of 47 Priced Market Principal $15,081,676.21 Average Coupon 1.78% Average Price 99.75 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 41 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1012117 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $15,119,000 Positions - 47 Accrued Interest - $61,456 Est Annual Income - $269,564 * Portfolio Average 22.5% Avg Coupon Rate - 1.783% Avg Maturity - 3.5yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION HOLDINGS BY SECURITY TYPE Total Positions Face (000) 0/b Face $15,119,000 Agency 5 $3,400.0 22.5% 47 of 47 Asset Backed - - - $61,456 CD 36 $8,719.0 57.7% $269,564 CEF - - - CMO AA 4 $2,000.0 13.2% A m Corp - - 1.783% Muni 6 $3,000.0 19.8% 3.5yrs Pass Thru - - - Preferred 0 Treas - - Total 47 $15,119.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA zs AAA 7 $4,400.0 29.1% m > AA u 13 AA 4 $2,000.0 13.2% A m BAA u A 0 Below BAA - - - v BAA O1 NR 36 $8,719.0 57.7% M Below Total 47 $15,119.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 41 PPEPIHEI IEP PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1012117 Jan Agency $15,500 CD $6,253 Muni:Non AMT - Muni:Subj AMT - Muni:Taxable - 32 28 24 20 W Q 16 LL e 12 8 4 0 MATURITY EXPOSURE 1 1� 1� 1 14 '66 tip as 10 tib tiVA ti� ti9 96 99�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp Qy< Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY MATURITY SCHEDULE Year Face (000) % Year Face (000) 2017 - 2031 - 2018 $1,958.0 13.0% 2032 - - 2019 $2,162.0 14.3% 2033 - - 2020 $2,460.0 16.3% 2034 - - 2021 $2,880.0 19.0% 2035 - - 2022 $4,419.0 29.2% 2036 - - 2023 - - 2037 - - 2024 $1,000.0 6.6% 2038 - - 2025 $240.0 1.6% 2039 - - 2026 - - 2040 - - 2027 - - 2041+ - - 2028 - - Perpetual - - 2029 2030 Jan Agency $15,500 CD $6,253 Muni:Non AMT - Muni:Subj AMT - Muni:Taxable - 32 28 24 20 W Q 16 LL e 12 8 4 0 MATURITY EXPOSURE 1 1� 1� 1 14 '66 tip as 10 tib tiVA ti� ti9 96 99�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp Qy< Current Face Value -weighted. Seal Oct Nov Dec ESTIMATED COUPON CASH FLOW SUMMARY Feb Mar Agr May Jun Jul Aug $5,000 - $2,500 $4,500 - $15,500 $5,000 $9,433 $16,057 $6,291 $19,673 $14,569 $6,253 $9,433 $13,363 - - $21,643 - - $13,363 Seal Oct Nov Dec Total - $2,500 $4,500 - $55,000 $16,057 $6,291 $19,673 $14,569 $144,554 - - $21,643 - $70,010 Total $21,753 $27,796 $16,057 $8,791 $45,816 $14,569 $21,753 $27,796 $16,057 $8,791 $45,816 $14,569 $269,564 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 41 PPENHEIMER PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 1012117 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face $15,119,000 $15,119,000 Positions - 47 47 of 47 Market Value - $15,081,676 $15,081,676 Accrued Interest - $61,456 $61,456 Total Market Value - $15,143,132 $15,143,132 Est Annual Income - $269,564 $269,564 Portfolio Averages ** Coupon Rate - 1.783% 1.783% Maturity - 3.5yrs 3.5yrs Effective Maturity 2.6yrs 2.6yrs Modified Duration 2.5 2.5 Yield To Maturity - 2.09% 2.09% Yield To Worst - 1.91% 1.91% ** Market Price - 99.753 99.753 ** Par Verpalue wtd, other avgs Mkt Value wtd. Incl only positions with mkt value & calcs on report date. For petual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY AAA AA NR Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency] �CD � Agency 22.5% Asset Backed 0.0% CD 57.8% CIF 0.0% CMO 0.0% Corp 0.0% � Muni 19.7% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES ❑ AAA 29.0% ❑ AA 13.2% ❑ A 0.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 57.8% Total: 100.0% Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency] �CD � Agency 22.5% Asset Backed 0.0% CD 57.8% CIF 0.0% CMO 0.0% Corp 0.0% � Muni 19.7% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 41 Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQOwo Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 41 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES MATURITY EXPOSURE 32 28 24 20 F 16 e 12 8 4 0 lip ,0,0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,y0,0,y0,y0 ,l0v01, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 35 30 25 Y 20 i e is 10 ST_ 0 0NOti030a0y060� Includes only positions with market price & calculations on report date. Market Value -weighted. Multiple Portfolios report as of 1012117 Please see the last page of this report for detail. Page 7 of 41 PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 3.53yrs Average: 2.64yrs Average: 2.52 Year $Mkt %Mkt $ Mkt %Mkt Year $ Mkt % Mkt 2017 - $1,494,829 9.9% 00-01 $3,454,296 22.8% 2018 $1,959,467 12.9% $2,707,827 17.9% 01-02 $1,698,704 11.2% 2019 $2,177,543 14.4% $3,079,012 20.3% 02-03 $4,838,958 32.0% 2020 $2,459,558 16.2% $3,200,126 21.1% 03-04 $1,715,612 11.3% 2021 $2,873,310 19.0% $1,225,776 8.1% 04-05 $2,434,267 16.1% 2022 $4,430,117 29.3% $2,434,267 16.1% 05-06 - 2023 - - - 06-07 $1,001,295 6.6% 2024 $1,001,295 6.6% $1,001,295 6.6% 07-08 - 2025 $241,843 1.6% - - 08-09 - 2026 - - - 09-10 - 2027 - - - 10-11 - 2028 - - - 11-12 - 2029 - - - 12-13 - 2030 - - - 13-14 - 2031 - - - 14-15 - 2032 - - - 15-16 - 2033 - - - 16-17 - 2034 - - - 17-18 - 2035 - - - 18-19 - 2036 - - - 19-20 - 2037 - - - 20-21 - 2038 - - - 21-22 - 2039 - - - 22-23 - 2040 - - - 23-24 - 2041+ - - - 24-25 - Perpet - - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 41 (-jPPENHEIMER PORTFOLIO POSITION DETAIL Multiple Portfolios report as of 10/2/17 Page 1 of 3 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls ALLY BK MIDVALE UTAH B CD 248 1.250 02/26/18 NR NR 1.65% 0.40 $100.00 1.249 $248,000 100.08 $331 Conditional Puts - Death of holder 02006LNY5 0.00 05/09/17 1.044 $248,000 $248,201 $201 BANK NORTH CAROLINA THOMASVILLE N B CD 245 1.000 02/27/18 NR NR 1.62% 0.40 $100.00 1.000 $245,000 99.94 $47 Conditional Puts - Death of holder 06414QXX2 0.00 05/09/17 1.158 $245,000 $244,846 ($154) MERRICK BK SOUTH JORDAN UTAH B CD 245 0.900 05/10/18 NR NR 1.62% 0.60 $100.00 0.900 $245,000 99.90 $145 Conditional Puts - Death of holder - Restrict 59013JNV7 0.00 05/09/17 1.071 $245,000 $244,750 ($250) KEY BK NATL ASSN OHIO B CD 245 1.000 05/11/18 NR NR 1.62% 0.60 $100.00 1.000 $245,000 99.90 $980 Conditional Puts - Death of holder - Restrict 49306SWN2 0.01 05/09/17 1.174 $245,000 $244,745 ($255) CONNECTONE BANK B CD 245 1.000 05/14/18 NR NR 1.62% 0.61 $100.00 1.000 $245,000 99.89 $141 Conditional Puts - Death of holder 20786ABM6 0.00 05/09/17 1.177 $245,000 $244,738 ($262) BANK LEUMI USA NEW YORK N Y B CD 245 1.250 06/22/18 NR NR 1.62% 0.71 $100.00 1.249 $245,000 99.93 $873 Conditional Puts - Death of holder 063248GE2 0.01 05/09/17 1.354 $245,000 $244,816 ($184) BANK INDIA NEW YORK BRH B CD 245 1.500 09/12/18 NR NR 1.62% 0.93 $100.00 1.500 $245,000 100.02 $201 Conditional Puts - Death of holder - Restrict 06279H2Q5 0.02 09/14/17 1.480 $245,000 $245,042 $42 ENERBANK USA SALT LAKE CITY UTAH B CD 240 1.350 10/04/18 NR NR 1.59% 0.99 $100.00 1.350 $240,000 99.84 $0 Conditional Puts - Death of holder - Restrict 29266NVE4 0.01 05/09/17 1.513 $240,000 $239,611 ($389) MAIN STIR BK CORP WHEELING WV B CD 245 1.450 02/14/19 NR NR 1.62% 1.35 $100.00 1.450 $245,000 99.82 $185 Conditional Puts - Death of holder 56034WAP6 0.02 05/09/17 1.583 $245,000 $244,561 ($439) WORLDS FOREMOST BK SYDNEY NEB A CD 200 1.300 05/28/19 NR NR 1.32% 1.63 $100.00 1.300 $200,000 99.25 $57 Conditional Puts - Death of holder 981571 CM2 0.03 05/26/16 1.760 $200,000 $198,508 ($1,492) RIVERSIDE CALIF CMNTY COLLEGEDIST B Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 3.35% 1.78 $101.50 1.657 $507,485 101.00 $2,052 TAXABLE -Material Events 76886PFA6 0.04 05/09/17 1.787 $506,150 $504,980 ($1,170) AMERICAN EXPRESS FSB B CD 247 2.150 11/13/19 NR NR 1.65% 2.04 $100.00 2.150 $247,000 100.57 $2,095 Conditional Puts - Death of holder - Restrict 02587CCR9 0.05 05/09/17 1.873 $247,000 $248,403 $1,403 CIT BK SALT LAKE CITY UTAH B CD 240 2.100 11/13/19 NR NR 1.60% 2.04 $100.00 2.100 $240,000 100.78 $1,988 Conditional Puts - Death of holder - Restrict 17284C3N2 0.05 05/09/17 1.723 $240,000 $241,865 $1,865 BMW BANK OF NORTH AMERICA - UT B CD 245 1.550 12/16/19 NR NR 1.62% 2.14 $100.00 1.550 $245,000 99.58 $1,165 Conditional Puts - Death of holder - Restrict 05580AFT6 0.06 05/09/17 1.745 $245,000 $243,969 ($1,031) TBK BK SSB DALLAS TEX B CD 245 1.600 12/16/19 NR NR 1.62% 2.16 $100.00 1.596 $245,000 99.69 $215 Callable 12/17@100 - Conditional Puts - Dea 87219RBC7 0.05 05/09/17 1.745 $245,004 $244,236 ($768) BARCLAYS BANK DELAWARE B CD 240 2.050 12/17/19 NR NR 1.60% 2.14 $100.00 2.049 $240,000 100.75 $1,469 Conditional Puts - Death of holder 06740KJC2 0.06 05/09/17 1.702 $240,000 $241,795 $1,795 SALLIE MAE BK SALT LAKE CITY UT B CD 245 1.750 03/09/20 NR NR 1.62% 2.36 $100.00 1.749 $245,000 99.90 $305 Conditional Puts - Death of holder - Restrict 795450ZT5 0.07 05/09/17 1.792 $245,000 $244,755 ($245) MASSACH USETTS ST GO BDS BMuni-Taxable MA 500 2.090 05/01/20 Aa1 AA 3.33% 2.48 $100.00 2.090 $499,995 100.43 $4,441 TAXABLE -Material Events 57582P2T6 0.08 05/09/17 1.917 $499,995 $502,165 $2,170 MB FINL BK N A CHICAGO ILL B CD 245 1.300 05/11/20 NR NR 1.61% 2.56 $100.00 1.300 $245,000 99.32 $201 Conditional Puts - Death of holder - Restrict 55266CRK4 0.07 05/09/17 1.569 $245,000 $243,322 ($1,678) CENTENNIAL BK CONWAY ARK B CD 245 1.300 05/20/20 NR NR 1.61% 2.58 $100.00 1.300 $245,000 99.17 $122 Conditional Puts - Death of holder 15135KBA8 0.07 05/09/17 1.624 $245,000 $242,959 ($2,041) THIRD FED SVGS & LN ASSN OF CLEVEL B CD 245 1.900 09/15/20 NR NR 1.62% 2.85 $100.00 1.900 $245,000 100.00 $242 Conditional Puts - Death of holder - Restrict 88413QBQO 0.10 09/15/17 1.899 $245,000 $245,005 $5 CAPITAL ONE, NATIONAL ASSOCIATION B CD 245 1.400 09/21/20 NR NR 1.59% 2.88 $100.00 1.400 $245,000 98.15 $122 Conditional Puts - Death of holder 14042RCA7 0.10 05/09/17 2.045 $245,000 $240,470 ($4,530) Please see the last page of this report for detail. Page 36 of 41 Multiple Portfolios POSITION DETAIL as of 10/02/2017 Page 2 of 3 Security Description A Type C CUSIP St Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls WEBBANK B CD 245 2.000 09/28/20 NR NR 1.63% 0.23 $100.00 2.000 $245,000 100.22 $81 Callable 12/17@100 - Conditional Puts - Dea 947547JR7 0.00 09/28/17 1.067 $245,000 $245,532 $532 FIRST BUSINESS BK MADISON WIS B CD 245 1.400 11/13/20 NR NR 1.60% 3.01 $100.00 1.400 $245,000 98.44 $1,353 Conditional Puts - Death of holder 31938QR89 0.11 05/09/17 1.917 $245,000 $241,185 ($3,815) CAPITAL ONE BK USA NATL ASSN GLEN B CD 245 2.050 12/29/20 NR NR 1.63% 3.10 $100.00 2.049 $245,000 100.39 $1,335 Conditional Puts - Death of holder 14042OS43 0.11 05/09/17 1.923 $245,000 $245,963 $963 COM ENITY CAP BK SALT LAKE CITY UTA B CD 245 1.600 06/07/21 NR NR 1.60% 3.56 $100.00 1.600 $245,000 98.74 $301 Conditional Puts - Death of holder - Restrict 20033AQP4 0.13 05/09/17 1.956 $245,000 $241,906 ($3,094) COMMUNITY BK PASADENA CALIF B CD 245 1.550 06/15/21 NR NR 1.60% 3.59 $100.00 1.550 $245,000 98.72 $198 Conditional Puts - Death of holder - Restrict 203507BA5 0.13 05/09/17 1.908 $245,000 $241,871 ($3,129) EAST BOSTON SVGS BK BOSTON MA B CD 245 1.500 06/23/21 NR NR 1.60% 3.58 $100.00 1.500 $245,000 98.36 $1,037 Conditional Puts - Death of holder 27113PBEO 0.15 05/09/17 1.960 $245,000 $240,972 ($4,028) FEDERAL HOME LN MTG CORP CALL 2% B Agency 500 2.000 07/26/21 Aaa AA- 3.30% 3.64 $100.00 2.000 $500,000 99.53 $1,861 Callable 01/18@100 3134GBYJ5 0.15 07/26/17 2.130 $500,000 $497,630 ($2,370) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 1.000 10/28/21 Aaa AA+ 3.31% 1.05 $100.00 1.000 $500,000 99.71 $2,153 Callable 10/17@100 - Multi -Step Coupon 3134GASK1 0.02 05/09/17 1.743 $500,000 $498,545 ($1,455) FEDERAL HOME LOAN MTG CORP B Agency 900 1.000 11/19/21 Aaa AA+ 5.96% 2.07 $99.90 1.190 $899,100 99.79 $3,350 Callable 11/17@100 - Multi -Step Coupon 3136G2SA6 0.05 05/09/17 2.039 $899,100 $898,119 ($981) MIZRAHI TEFAHOT BANK, LTD B CD 245 1.250 11/30/21 NR NR 1.62% 0.16 $100.00 1.247 $245,000 100.03 $294 Callable 11/17@100 - Multi -Step Coupon - Co 606857Q78 0.00 05/09/17 1.056 $245,000 $245,074 $74 STATE BK INDIA NEW YORK N Y B CD 247 2.350 01/26/22 NR NR 1.66% 4.07 $100.00 2.349 $247,000 101.12 $1,113 Conditional Puts - Death of holder - Restrict 8562845Z3 0.19 05/09/17 2.077 $247,000 $249,766 $2,766 GOLDMAN SACHS BK USA NEW YORK B CD 247 2.300 03/08/22 NR NR 1.65% 4.18 $100.00 2.299 $247,000 100.79 $405 Conditional Puts - Death of holder 38148PGX9 0.20 05/09/17 2.112 $247,032 $248,954 $1,922 COMENITY BK WILMINGTON DE A CD 200 2.300 03/29/22 NR NR 1.34% 4.26 $100.00 2.300 $200,000 100.73 $63 Conditional Puts - Death of holder 20036DXN2 0.19 03/29/17 2.130 $200,000 $201,456 $1,456 SYNCHRONY BK RETAIL CTF DEP PROGR B CD 245 2.400 04/07/22 NR NR 1.64% 4.21 $100.00 2.400 $245,000 101.12 $2,900 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.21 05/09/17 2.137 $245,000 $247,754 $2,754 MARYSVILLE MICH PUB SCHS DIST GO U B Muni -Taxable MI 500 2.317 05/01/22 Aa1 3.26% 4.26 $98.85 2.565 $494,230 98.24 $4,924 TAXABLE -Material Events 574446GV6 0.21 05/09/17 2.728 $494,230 $491,210 ($3,020) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 3.23% 4.34 $99.43 1.771 $497,125 97.29 $3,506 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.22 05/09/17 2.278 $497,125 $486,425 ($10,700) JP MORGAN CHASE BANK NA B CD 245 1.250 05/31/22 NR NR 1.62% 2.59 $100.00 1.243 $245,000 99.63 $1,057 Callable 11/17@100 - Multi -Step Coupon - Co 48125Y21_7 0.08 05/09/17 1.579 $245,000 $244,096 ($904) FEDERAL HOME LN MTG CORP CALL STE B Agency 1,000 2.100 07/27/22 Aaa AA+ 6.63% 0.31 $100.00 2.100 $1,000,000 100.00 $3,850 Callable 10/17@100 - Multi -Step Coupon 3134GBYN6 0.00 07/27/17 2.092 $1,000,000 $1,000,000 AMERICAN EXPRESS CENTURIAN BK CTF B CD 245 2.350 08/08/22 NR NR 1.63% 4.54 $100.00 2.350 $245,000 100.33 $899 Conditional Puts - Death of holder - Restrict 02587DV47 0.24 08/08/17 2.277 $245,000 $245,809 $809 FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 2.000 08/22/22 3.30% 2.78 $100.00 2.000 $500,000 99.61 $1,139 Callable 11/17@100 - Multi -Step Coupon 3134GBB27 0.09 08/22/17 2.140 $500,000 $498,045 ($1,955) DISCOVER BK GREENWOOD DEL B CD 245 2.450 11/18/22 NR NR 1.64% 4.75 $100.00 2.450 $245,000 100.73 $2,286 Conditional Puts - Death of holder 254672WU8 0.26 05/09/17 2.297 $245,000 $246,798 $1,798 WELLS FARGO BANK NA 84 MO B CD 245 1.650 11/23/22 NR NR 1.63% 1.12 $100.00 1.650 $245,000 100.48 $1,484 Callable 11/18@100 - Multi -Step Coupon -Co 94986TWE3 0.02 05/09/17 1.222 $245,000 $246,178 $1,178 COMMERCE CALIF CMNTY DEV COMMN S B Muni -Taxable CA 500 3.000 08/01/24 AA 3.29% 6.09 $105.32 2.200 $526,595 99.15 $2,625 DID - TAXABLE - Material Events -AGMC in 20056UAV6 AGMC 0.43 05/09/17 3.140 525210 495725 $29485 Please see the last page of this report for detail. Page 37 of 41 Multiple Portfolios POSITION DETAIL as of 10/02/2017 Page 3 of 3 'See glossary for ACCT legend Please see the last page of this report for detail. Page 38 of 41 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls IEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 3.30% 6.35 $97.35 2.998 $486,750 99.48 $5,525 :allable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.46 05/09/17 2.680 $486,750 $497,420 $10,670 ISBC BANK USA, NATIONAL ASSOCIATIO B CD 240 2.250 03/11/25 NR NR 1.60% 2.36 $100.00 2.249 $240,000 100.63 $340 :allable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.07 05/09/17 1.985 $240,000 $241,502 $1,502 'See glossary for ACCT legend Please see the last page of this report for detail. Page 38 of 41 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 17, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The January 17, 2017 Planning Commission meeting was called to order by Commissioner Norton at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kalenberg, Commissioner Norton, Commissioner Lofdahl, Commissioner Wick, Commissioner Forcier, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE A. John Lofdahl — this was taken care of at the last City Council meeting 4. ELECTION OF OFFICERS Tabled to next meeting when all members are present 5. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED December 20, 2016. Motion by Commissioner Fahey, Second by Commissioner Lofdahl. Motion approved. Motion to Approve — Motion to Reject 6. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A DAYCARE CENTER IN AN R-2 ZONING DISTRICT LOCATED AT 700 MAIN STREET N UNIT G, STEW & SALLY HUNTER, APPLICANT. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Approximately 50 children, ages 6 mo. to 12 years old. Peak times 7-8 am. and 4-6 pm. Parking circulation — not a large demand, 5 spots will be sufficient. Circular area available to continue driving through during drop off. Parking to be saved for parents or drop offs not employees. Minutes Hutchinson Planning Commission January 17, 2017 Page 2 Current gravel parking spaces to be paved to meet the last 2 parking spaces. Stew Hunter, applicant, noted the "gravel" area is actually a current loading dock and is old concrete that would need to be filled in and repaved. Recommendation is just to have 5 spaces. These 2 extra spaces could be in a different spot. Commissioner Fahey expressed extra caution with the maintenance room next door. Firewall precaution. Mr. Hunter noted he had talked to the Fire Marshall and Fire Chief about this and a 2 hr. wall will be good, but the State Dept. has not been out on site yet. Motion by Kalenberg, second by Fahey to close hearing at 5:47 p.m. Motion by Commissioner Fahey to approve with staff recommendations. Second by Commissioner Wick. Motion approved. Item will be on City Council consent agenda on 1/24/2017. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 7. NEW BUSINESS 8. UNFINISHED BUSINESS Landscape ordinance from last month's meeting, city council tabled and staff will be looking further into this. Look at more green space and tree species. 9. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that we have no applications for the February Planning Commission meeting at this time. 10. ADJOURNMENT Motion by Commissioner Lofdahl, Second by Commissioner Fahey to adjourn at 5:49 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 16, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The May 16, 2017 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED April 18, 2017. Motion by Commissioner Forcier, Second by Commissioner Wirt. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SITE PLAN FOR A MULTI UNIT TOWNHOME DEVELOPMENT IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVE SW. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Access roads are too narrow. Fire code is 26 ft width. Developer is working on this. This can be a condition to the approval. Some of the parking lots need to have handicap parking added. Curbing will be looked at with the City. Sidewalks have been added to connect to city walk paths. Garbage enclosure near the residential homes on the NW corner should be moved. Pond takes care of stormwater management. Landscaping, good screening to the NW corner, would like to see some more screening on the N line. Lofdahl — garbage relocation? City staff will work with developer. Garberg — size requirement on trees? 8ft Minutes Hutchinson Planning Commission May 16, 2017 Page 2 Lofdahl — time frame? July/August Forcier — phase 2? Dirt work will happen right away. Roads and parking will be completed as needed. Motion by Commissioner Wick, second by Commissioner Wirt to close hearing at 5:46 p.m. Motion by Commissioner Garberg to approve with staff recommendations. Adding item 16 of 26 ft street openings. Second by Commissioner Lofdahl. Motion approved. Item will be on City Council consent agenda on 5/23/2017. B. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR SHIMPA ADDITION LOCATED AT 937 LEWIS AVE SW AND 235 LAKE ST SW. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Wirt — set back? 6 ft on side. This will now give them about 24 ft side lot. Motion by Commissioner Wick, second by Commissioner Lofdahl to close hearing at 5:50 p.m. Motion by Commissioner Forcier to approve with staff recommendations. Second by Commissioner Garberg. Motion approved. Item will be on City Council consent agenda on 5/23/2017. Commissioner Wick will now be running the meeting as Commissioner Fahey has a part in in the request. C. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A SCHOOL IN AN R-2 ZONING DISTRICT LOCATED AT 950 SCHOOL RD SW. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. This building was originally set us as a school. All requirements are met Motion by Commissioner Lofdahl, second by Commissioner Wirt to close hearing at 5:53 p.m. Motion by Commissioner Wirt to approve with staff recommendations. Second by Commissioner Lofdahl. Motion approved. Item will be on City Council consent agenda on 5/23/2017. Minutes Hutchinson Planning Commission May 16, 2017 Page 3 Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. Dan recently attended the National Planning Commission in NY — feels that we should update the zoning code. Make it simpler, easier to follow. Maybe look more at the format (use charts and tables). Sign ordinance. Planning and Building Department is very busy right now. There is a 3 week delay in plan review. B. Upcoming Meetings Dan Jochum noted that we have two possible applications for the June Planning Commission meeting at this time. 8. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 6:00 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 18, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The July 18, 2017 Planning Commission meeting was called to order by Commissioner Lofdahl at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED May 16, 2017. Motion by Commissioner Garberg, Second by Commissioner Wirt. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A VARIANCE TO REDUCE SIDE AND REAR SETBACK FROM 6 FEET TO 3 FEET TO CONSTRUCT NEW DETACHED GARAGE ON EXISTING SITE LOCATED AT 436 HASSAN ST SE. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum reviewed the definitions of practical difficulties to some of the newer members of the Planning Commission. Planning Staff has already reviewed this as follows - Reasonableness, yes; Uniqueness, no, garage would fit but is preferred to be moved back; Essential character, yes, there are other "non -conforming" garages in the area. Commissioner Lofdahl asked if other garages are built prior to zoning ordinance? Yes. Minutes Hutchinson Planning Commission July 18, 2017 Page 2 Commissioner Wirt questioned if the alley could get paved in the future and need to be widened? Alley is currently 16 ft wide and can get tight with plowing and drainage. It does not look like the alley will be paved any time soon. Victoria Langen (applicant) — would like to raise the foundation of the new garage to help with drainage from the ally and hoping this will help to have the garage set back farther from the house not having the grade too high next to the house. She would also like the new garage to look in proportion to the setback of other garages in the area. Mr. Jochum questioned if the garage would be able to be built smaller? Homeowner stated the request is for the use they need (2 cars and motorcycles). Commissioner Lofdahl questioned if the garage could be moved a bit and could be made a bit smaller. He does agree with Planning Staff that the request does not meet the hardship of 92. Commissioner Garberg would like to see the 6 ft setback on the ally but would allow the 3 ft on the interior side. Mr. Sebora gave information on the legal aspect of the variance and changing to allow the variance on the side setback only. He stated that the Commission needs to be able to justify their decision of hardship. We also need to watch the precedent the Commission could be setting for other properties in the future. Motion by Commissioner Wirt, second by Commissioner Forcier to close hearing at 6:13 p.m. Motion by Commissioner Forcier to reject the application and require the 6 foot setbacks. Second by Commissioner Garberg. Motion rejected. Item will be on City Council consent agenda on 7/25/2017. B. CONSIDERATION OF A VARIANCE TO REDUCE THE CORNER SIDE SETBACK FROM 25 FEET TO 11.4 FEET TO REBUILD A DETACHED GARAGE LOCATED AT 605 LYNN RD SW. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum noted there are large mature trees on the lot that will be effected if the garage is built to the setbacks of the ordinance. Reasonable, yes; Uniqueness, yes, large mature trees in the way; Essential character, yes, other garages in this area are at the same setback and do not hinder drainage. Also noted that the size of the garage is not changing. Motion by Commissioner Garberg, second by Commissioner Forcier to close hearing at 6:21 p.m. Minutes Hutchinson Planning Commission July 18, 2017 Page 3 Motion by Commissioner Garberg to approve with staff recommendations. Second by Commissioner Forcier. Motion approved. Item will be on City Council consent agenda on 7/25/2017. C. CONSIDERATION OF A PRELIMINARY/FINAL PLAT AND A CONDITIONAL USE PERMIT TO CONSTRUCT A NEW BUILDING AND AN ADDITION TO THE EXISTING BUILDING LOCATED AT 579 2ND AVE SE. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Murphy is looking at installing concrete to the south of the addition of the existing building to the meet up with the current street apron. Parking would be made available to the East side of the existing building. 4 parking spots required 1 of them being handicap. Staff has 10 recommendations: 1. Four paved parking spaces are required on site, of which one must be a handicap space. 2. The zoning ordinance requires the parking area and access drives be paved with an all-weather surface such as, concrete or bituminous. The access drives from the street to the front of each building must be a minimum of 24 feet wide and be paved with an all-weather surface. The parking area will also require an adequate drive aisle/turnaround that are paved. 3. The City shall approve a final site layout plan that clearly shows the parking areas and access drives that will be improved with an all-weather surface. 4. The area located between the two existing curb cuts within the right-of-way along 2nd Ave. SE shall be planted with grass. 5. Any outdoor storage on the site will be required to be screened with a fence. 6. If the appearance of the lot is not neat and tidy or is unsightly, as determined by the City, the conditional use permit may be revised and may be amended accordingly to address these issues. 7. The standards for granting a conditional use permit would be met, subject to the conditions stated. 8. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance, as well as all other City regulations. 9. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 10. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. Motion by Commissioner Wirt, second by Commissioner Lofdahl to close hearing at 6:37 p.m. Minutes Hutchinson Planning Commission July 18, 2017 Page 4 Motion by Commissioner Forcier to approve with 10 staff recommendations. Second by Commissioner Wirt. Motion approved. Item will be on City Council consent agenda on 7/25/2017. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 1. NEW BUSINESS 2. UNFINISHED BUSINESS 3. COMMUNICATION FROM STAFF A. Wick and Garberg attended Commissioner Training. B. Upcoming Meetings Dan Jochum noted that we have no applications for the August Planning Commission meeting at this time but the Hotel Project should be on the agenda. Sign ordinance revision may also be on this agenda. 4. ADJOURNMENT Motion by Commissioner Forcier, Second by Commissioner Garberg to adjourn at 6:45 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 15, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The August 15, 2017 Planning Commission meeting was called to order by Commissioner Lofdahl at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE Robert Hantge 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED July 18, 2017. Motion by Commissioner Lofdahl, Second by Commissioner Forcier. Motion approved. Motion to Approve — Motion to Reject 5. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE IN A DETACHED GARAGE LOCATED AT 234 JEFFERSON ST SE. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum noted that the Planning staff recommends approval and that the garage must meet all setbacks. Noted that old CUP stays with the property and the remodel will/can continue. Glen 210 (owner), garage doors facing alley. Motion by Commissioner Hantge, second by Commissioner Wick to close hearing at 5:39 p.m. Minutes Hutchinson Planning Commission August 15, 2017 Page 2 Motion by Commissioner Lofdahl to approve with 5 staff recommendations. Second by Commissioner Forcier. Motion approved. Item will be on City Council consent agenda on 8/22/2017. B. CONSIDERATION OF A SITE PLAN AND VARIANCE TO REDUCE PARKING STALL SIZE AND STREET RIGHT-OF-WAY SETBACK FOR A PROPOSED HOTEL LOCATED AT 416 PROSPECT ST NE. Site Plan is not a public hearing but Variance is. Mr. Jochum reviewed the application as outlined in the Commission's packets. Brian Forcier — titanium partners - gave a brief overview of his company Brian Forcier — Cobble Stone Suites — gave a brief overview of their brand of hotel Staff recommends to lose some of the green space in front of the building to widen the side walk larger and the parking stalls longer. Staff also recommends the exterior of the building to be more high quality (to meet the Hwy 7 Master Plan). Wirt — any vehicle access to back of building? No. Fahey questioned elevation change from base of building to screening. 1064.7 to 1076. Building will sit 20 some feet above the screening. This does meet all required zoning ordinances. Fence is 8 ft.; trees may grow to 10 ft. Staff is recommending approval of the Site Plan and Variance. With exterior, sidewalk, parking stalls, fire truck area and more. Wirt — what do we lose in trees on the N side. Some of the larger trees will need to be removed on the subject property for the retaining wall. Wirt — AC units on roof? No, they are under the windows for each room and at the end of the hallways. Garberg — number of parking spaces? Employees, trailers, semi -trucks? Where is overflow parking? The code does not require anything additional to one parking space per room. Developer is looking into overflow parking. It has been recommended for no parking on Prospect St. Wirt — what is quality lap siding? Not vinyl, good use of color, all the way around the building. Jim Riley 465 Main St N — why can't contamination be cleaned up? There is a Response Action Plan in place. If the soil is disturbed it needs to be cleaned up. If it is not disturbed it can remain. There have been borings taken to know where contamination is located. Mr. Lofdahl gave a brief explanation of MPCA action on contamination. Minutes Hutchinson Planning Commission August 15, 2017 Page 3 Mr. Riley is concerned about the commercial property encroaching farther north. Mr. Lofdahl commented on the zoning 486 Prospect Hillary Schumann — concerned about parking and traffic patterns. Also questioned the retaining wall. 16 5th Ave NE Linda Rutzine — What sort of lighting will impact her back yard? Lighting is not permitted to leave the property of the hotel. Motion by Commissioner Wick, second by Commissioner Hantge to close hearing at 6:44 p.m. Motion by Commissioner Lofdahl to approve with all 19 staff recommendations including siding. Second by Commissioner Hantge. Motion approved. Item will be on City Council consent agenda on 8/22/2017. C. CONSIDERATION OF AN AMENDMENT TO THE CITY CODE OF ORDINANCES, CHAPTER 154: DYNAMIC SIGNS. Commissioner Forcier excused herself for conflict of interest. Mr. Jochum reviewed the application as outlined in the Commission's packets. Area outside of Hasan to Franklin. C2, I1, I2 Lofdahl - this will not impose on Historic area Motion by Commissioner Garberg, second by Commissioner Wirt to close hearing at 6:54 p.m. Motion by Commissioner Wirt to approve with staff recommendations. Second by Commissioner Hantge. Motion approved. Item will be on City Council consent agenda on 8/22/2017. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 1. NEW BUSINESS 2. UNFINISHED BUSINESS 3. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that we have one applications for the September Planning Commission meeting at this time. Minutes Hutchinson Planning Commission August 15, 2017 Page 4 4. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 6:58 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 19, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The September 19, 2017 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED August 15, 2017. Chair Fahey was present and called the meeting to order and Commissioner Wick was also present. Motion by Commissioner Wick, Second by Commissioner Hantge. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A 2 LOT PRELIMINARY AND FINAL PLAT FOR LJM ADDITION LOCATED AT 579 2ND AVE SE. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. This application was seen in the July Planning Commission meeting. The applicant has decided to change from one lot to two lots. Existing building do meet all requirements. Motion by Commissioner Wick, second by Commissioner Lofdahl to close hearing at 5:35 p.m. Minutes Hutchinson Planning Commission September 19, 2017 Page 2 Motion by Commissioner Lofdahl to approve with staff recommendations. Second by Commissioner Wirt. Motion approved. Item will be on City Council consent agenda on 9/26/2017. B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BREWERY AND TAP ROOM IN A C-4 ZONING DISTRICT LOCATED AT 900 HWY 15 S. Mr. Jochum reviewed the application as outlined in the Commission's packets. There is plenty of room for parking on this property, however the lot in back is gravel and may need to be paved in the future if overflow parking becomes an issue. Jochum went through site access in detail noting that the primary access is off Hwy 15, however north bound traffic can't get to the main entrance due to the median. There will be some traffic using Linden Ave. and other city streets to get to the site. Staff also asked for clarification from the applicant on whether or not food trucks would be onsite. It was noted that they will likely have some food trucks at some point and they would be parked in front. Staff noted that additional parking should be provided in back for any spaces taken up by a food truck. Staff would like to see a more accurate site plan at time of building permit application especially with parking and parking lot measurement. Need to identify where food truck parking will be located. Staff is recommending approval of this site plan with a condition being added regarding a more detailed site plan being provided with building permit and noting the location of food truck parking. Fahey — if growth happens what does the applicant do? New CUP? Staff would handle it administratively. Ron Duering 225 Hwy 15 S — worried about smell, kids, speed zone with intoxicated people. He is opposed to the project. Carol Johnson — Lakewood Dr. — lighting in this area is very poor There are sidewalks on both sides of the Hwy and on Linden Ave. 1934 Major Ave Ken Bentz (owns properties on Franklin)—needs access to garage from "alley" will need easement. Possible drainage issue from this proptery. Also does not want snow removal pushed onto his property to the East. Dan Jochum noted the easement issue will need to be handled on the side not a condition. Dan Hart noted that they would work with landowner on snow removal. Lofdahl — will there be outdoor music? The City does have a noise ordinance. The applicant will also need permitting for this. Jochum noted that this use would be no different than any other business that wanted to do a special event. Minutes Hutchinson Planning Commission September 19, 2017 Page 3 Wick — garbage from Brewery/Tap Room? Daniel Hart — applicant — very willing to work with neighbors on snow removal, drainage, etc. Outdoor seating will be fenced in. This location is not meant to be a bar type. Meant to do a tasting and make a purchase to take home such as liquor stores. Closing at II pm. Food truck and live music will be brought in occasionally and follow city guidelines. All deliveries will be during daytime hours. Smell should only take on the odor of oatmeal. Wick — how much can be produced on site? This will depend on the liquor license. They should be below what the license holds. Garberg — would like to see lighting improved on Linden. Motion by Commissioner Wick, second by Commissioner Hantge to close hearing at 6:15 p.m. Motion by Commissioner Hantge to approve with 5 staff recommendations plus detailed site plan info and food truck location. Second by Commissioner Garberg. Motion approved. Item will be on City Council consent agenda on 9/26/2017. C. CONSIDERATION OF A VACATION OF ROW ON LOTS 3,4 AND 5 BLOCK 1 BRIDEWATER ESTATES 2ND ADDITION. Mr. Jochum reviewed the application as outlined in the Commission's packets. Motion by Commissioner Lofdahl, second by Commissioner Wick to close hearing at 6:20 p.m. Motion by Commissioner Lofdahl to approve with staff recommendations. Second by Commissioner Wick. Motion approved. Item will be on City Council agenda new business on 9/26/2017 requiring two readings. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 1. NEW BUSINESS A. RESOLUTION OF THE CIT OF HUTCHINSON PLANNING COMMISSION FINDING THAT A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPEMTN DISTRICT NO. 4 AND A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4- 19 CONFORM TO THE GENERAL PLANS FOR THE DEVELOPMENT AND REDEVELOPMENT OF THE CITY. Minutes Hutchinson Planning Commission September 19, 2017 Page 4 Miles Seppelt presented to the Commissioners. TIF district will assist if any contaminated soil is found. The district will be taken down after initial building and development has taken place. Hantge to approve Lofdahl second. Approved B. DISCUSSION REGARDING POSSIBLITY OF BECOMING A BRONZE LEVEL SOLSMART COMMUNITY. a. Zoning Review John Paulson presented to the board - SolSmart has given us some guidelines for becoming bronze certified. Some of the steps are to have the information available on our City web page with contact information and guidelines. We the City will be going forward with some of these steps just to have the information available to the City just for good practice for residents interested in solar, even if the City of Hutchinson does not get Bronze Certified. Dan Jochum noted that the solar projects will not receive special treatment and will be looked at as an accessory structure. 2. UNFINISHED BUSINESS 3. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that we have one applications for the September Planning Commission meeting at this time. Also a potential for one vacation of easement. 4. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 6:43 p.m.