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cp09-26-2017C
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSUN, MINNESOTA
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151. Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, September 26. 2017
4:30 p.m.
Council Chambers -- Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, September 26, 2017, at 4:30 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• Review Wastewater Treatment Facility Solar Array Items
DATED: September 21, 2017
POSTED: City Center
Matthew(Ie6nich, City Ad nistratar
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 26, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14777 - Acceptance of Cash Donation from Hutchinson Elks Lodge for
Inclusive Park Project
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 12, 2017
(b) Workshop Meeting of September 12, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Parking Stalls/Street Closure for Mural Mounting and
Unveiling on October 6 & 7, 2017
(b) Consideration for Approval of Spooky Sprint Event on October 28, 2017
(c) Consideration for Approval of Improvement Project Supplemental Agreement/Change
Order
1. Supplemental Agreement No. 1 —Letting No. 2, Project No. 17-02 (School Road and
Roberts Road Reconstruction)
2. Change Order No. 2 — Letting No. 6, Project No. 17-06 (Hotel Site Access
Improvements)
(d) Consideration for Approval of Declaration of Private Tree as a Nuisance and Setting
Public Hearing for October 10, 2017
(e) Consideration for Approval of Purchase Order for Harmony Lane Lift Station
CITY COUNCIL AGENDA SEPTEMBER 26, 2017
Rehabilitation
(f) Consideration for Approval of Items for City Alley 952 Improvement Project (Letting
No. 14, Project No. 17-14)
1. Resolution No. 14778 - Resolution Declaring Cost to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14779 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Setting Public Hearing for Wellhead Protection Plan on
October 24, 2017, at 6:00 p.m.
(h) Consideration for Approval of Accepting Quote from Nu -Telecom for Phone Services
(i) Consideration for Approval of Issuing Massage License to Hui Wang of Angel's
Massage LLC
0) Consideration for Approval of Issuing Short -Term Gambling License to ISD 423
Foundation on September 30, 2017
(k) Consideration for Approval of Items Related to LJM Addition
1. Resolution No. 14771 — Resolution Adopting Findings of Fact and Reasons for
Approval of a Preliminary and Final Plat for LJM Addition at 579 2nd Avenue SE,
Larry Murphy, Applicant with Favorable Planning Commission Recommendation
2. Resolution No. 14770 — Resolution Adopting Findings of Fact and Reasons for
Approval of a Conditional Use Permit to Allow a Post Frame Addition to an Existing
Building and a New Post Frame Building for a Construction Company at 579 2nd
Avenue SE in an I -C Zoning District, Larry Murphy, Applicant with Favorable
Planning Commission Recommendation
(1) Consideration for Approval of Resolution No. 14772 — Resolution Adopting Findings of
Fact and Reasons for Approval of Conditional Use Permit for a Brewery and Tap Room
in a C-4 Zoning District Located at 900 Hwy 15 South, Daniel Hart, Applicant, with
Favorable Planning Commission Recommendation
(m) Consideration for Approval of Resolution No. 14776 — Resolution Approving the
Vacation of a Portion of City Right of Way on Lots 3, 4 and 5 Block 1 Bridgewater
Estates 2nd Addition, Hutchinson with Favorable Planning Commission Recommendation
(n) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. TIF DISTRICT ESTABLISHMENT AND MODIFICATION FOR HOTEL PROJECT
(a) Resolution No. 14784 — Resolution Adopting a Modification to the Development
Program for Development District No. 4 and Establishing Tax Increment Financing
District No. 4-19Therein and Adopting a Tax Increment Financing Plan Therefor
(b) Resolution No. 14785 — Resolution Authorizing an Interfund Loan for Advance of
Certain Costs in Connection with Tax Increment Financing District No. 4-19
COMMUNICATIONS RE UESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
2
CITY COUNCIL AGENDA SEPTEMBER 26, 2017
Includes items like monthly or annual reports and communications from other entities.)
9. REVIEW OF SCHOOL ROAD TOWNHOME ACCESS/DRIVEWAY CONFIGURATION
10. DISCUSSION OF PLACING DYNAMIC SIGN IN LIBRARY SQUARE
11. REVIEW OF CITY RESIDENTIAL LEAF VACUUM SERVICE
12. DISCUSSION ON COUNCIL CHAMBER DECOR AND THE PRESERVATION OF
CITY PLATS
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY RESOLUTION NO. 14773 — RESOLUTION SETTING HUTCHINSON
REDEVELOPMENT AUTHORITY 2018 PRELIMINARY TAX LEVY
14. APPROVE/DENY RESOLUTION NO. 14774 — RESOLUTION SETTING HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY 2018 PRELIMINARY TAX LEVY
15. APPPROVE/DENY RESOLUTION NO. 14775 — RESOLUTION APPROVING THE
GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2017 TAX LEVIES
16. APPROVE/DENY SETTING TRUTH -IN -TAXATION HEARING FOR DECEMBER 5, 2017,
AT 6:00 P.M.
17. APPROVE/DENY RESOLUTION NO. 14781 — DECLARING INTENT ON BONDING
REIMBURSEMENT
18. APPROVE/DENY REPLACEMENT OF FIRE DEPARTMENT SELF CONTAINED
BREATHING APPARATUS
19. APPROVE/DENY ORDINANCE NO. 17-777 - AN ORDINANCE AMENDING
CHAPTERS 93 AND 95 OF THE HUTCHINSON CITY CODE TO ACCOMMODATE
THE ESTABLISHMENT OF A DOG PARK (FIRST READING, SET SECOND
READING AND ADOPTION FOR OCTOBER 10, 2017)
20. ITEMS RELATED TO THE ESTABLISHMENT OF A DOG PARK
(a) Approve/Deny Dog Park Rules and Conditions Policy
(b) Approve/Deny Dog Park Layout
21. APPROVE/DENY RESOLUTION NO. 14783 — RESOLUTION DECLARING
ADEQUACY OF PETITION FOR POTENTIAL IMPROVEMENT TO CITY ALLEY 917
22. APPROVE/DENY COUNCIL APPOINTMENTS TO TRUNK HWY 15/MAIN STREET
PROJECT ENGAGEMENT GROUP
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
CITY COUNCIL AGENDA SEPTEMBER 26, 2017
23. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for August 2017
b) Hutchinson Housing & Redevelopment Authority Board Minutes from August 15, 2017
(c) City of Hutchinson Tall Grass/Noxious Weed Report for August 2017
NUSCELLANEOUS
24. STAFF UPDATES
25. COUNCIL/MAYOR UPDATE
ADJOURNMENT
.19
HUTCHINSON CITY COUNCIL
c`=y-f 0, a_ �
Request for Board Action
79 M-W
Agenda Item: Resolution 14777 Approving Cash Donations
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Elks Lodge donated $17,001.43 to reimburse the City for the final costs involved in implementing
Phase 11 of the Inclusive Park project.
A financial summary of Phase 11 follows:
$39,437 Playbooster system
$ 5,950 Concrete sidewalk to playground
$ 2,564 Playground recycled base and pad
$47,951 Total Phase 11 Costs
$30,950 Original Phase 11 donation from the Elks 2/27/2017
$17,001 Final Phase 11 donation from the Elks 9/14/2017
$47,951 Total Phase 11 Donations
BOARD ACTION REQUESTED:
Approve Resolution No. 14777 accepting the donation.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14777
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Hutchinson Elks Lodge $17,001.43 9/14/2017
WHEREAS, such donation has been contributed to the City of Hutchinson as a donation
to the Elks Inclusive Park project.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 26th day of September 2017.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, SEPTEMBER 12, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad
Czmowski, Mary Christensen and Steve Cook. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion
carried unanimously.
2. INVOCATION— Due to the absence of a pastor, the invocation was dispensed and a moment of
silence was observed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14765 - Acceptance of Cash Donation from Hutchinson Rotary
Foundation
Matt Jaunich noted that the Hutchinson Rotary Foundation initially provided a $40,000
donation to the City and has committed to donating $5000 annually to the Rotary Park
improvements. This Resolution formally accepts the $5000 donation.
Motion by Czmowski, second by Cook, to approve Resolution No. 14765. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Steve Bruhn, 924 Merrill Street SW, presented before the Council. Mr. Bruhn noted that he
would like to talk about the Linden Park ballfield replacement with the ponding system. Mr.
Bruhn noted that several years ago he attended a meeting noting that the Linden Park area
was one of the lowest in the city. Mr. Bruhn questioned the necessity of the ponding system
due to the topography of the land in the area and the fact that several homes do not have
gutters on them. Mr. Bruhn feels that other things could be done to stop basement flooding
and street flooding rather than building a ponding system.
Darlene Westphal, 322 School Road SW, presented before the Council. Ms. Westphal noted
that she attended the last Council meeting noting her concerns about the lack of access points
on School Road now due to the new road construction. Driveway accesses were removed as
part of the new construction and Ms. Westphal no longer has a proper driveway as she used
to. She noted that she has trouble getting into and out of her garage due to the lack of access
from School Road. Mr. Exner began to explain engineering factors that went into the
removal of access points along School Road, however the Council determined that an agenda
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
item would be set at the next Council meeting to discuss this matter.
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 22, 2017
(b) Workshop Meeting of August 22, 2017
Motion by Christensen, second by Czmowski, to approve minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14754 — Resolution Establishing
Authorization to Execute MnDOT Airport Maintenance and Operation Grant Contract
(b) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 17-06
(Hotel Site Access Improvements)
(c) Reappoint Marsha Anderson to PRCE Board to August 2020
(d) Consideration for Approval of Authorizing Landy Lodge Bar & Grill to Dispense Liquor
at Arts & Crafts Festival
(e) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student
Council on September 29, 2017
(f) Claims, Appropriations and Contract Payments
Motion by Cook, second by Czmowski, to approve Consent Agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. 2ND AVENUE BRIDGE REPLACEMENT (LETTING NO. 2, PROJECT NO. 18-02)
(a) Resolution No. 14767 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14768 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that in 2014 a
feasibility study was completed which found that the 2nd Avenue Bridge SE was in
overall poor condition. Mr. Exner noted that $400,000 has been dedicated from the State
Bridge Bonding grant funding to the City. Therefore, staff would like to start the project
delivery process associated with the 2nd Avenue SE Bridge Replacement project. This
Ehearing is to initiate the final design process and ultimately solicit construction
bids. As a result of the feasibility study that was completed, two options were identified -
either replacement with 4'x4" sidewalk or replacement with 12' multi -use trail. The
estimated construction costs associated with these two options are $849,732 and
$988,429, respectively. Staff is looking for the Council's input regarding the
administering of this project's bidding process and the preferred option. This project is
included within the currently proposed Capital Improvement Plan and will be reviewed
by the Resource Allocation Committee as the project delivery/funding process proceeds
in the future. Also, this project will require the relocation of an existing watermain by
2
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
open -cutting the nearby river bid.
Motion by Cook, second by Christensen, to open the public hearing. Motion carried
unanimously.
No public comments were received.
Motion by Lofdahl, second by Czmowski, to close public hearing. Motion carried
unanimously.
Mr. Exner asked of the Council their preferred option of the sidewalk or trail.
Motion by Cook, second by Christensen, to approve Resolution Nos. 14767 and 14768,
which is the base bid including a 12' multi -use trail. Roll call vote was taken:
Christensen — aye; Lofdahl — aye; Cook — aye; Czmowski — aye; Forcier - nay. Motion
carried 4 to 1.
NIlVIUNICATIONS REQUESTS AND PETITIONS
purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT
RECENT PUBLIC MEETINGS AND FUTURE PROJECT ACTIVITIES
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an overview
of the information that was provided at the public meetings on the Hwy 15/Main Street
reconstruction project. The project includes full reconstruction of Hwy 15 and underground
utilities between 2nd Avenue North and 5d' Avenue South. Pavement resurfacing will take
place between 5d' Avenue South and just south of Denver Avenue. Complete reconstruction
will be done on Main Street/Hwy 15 through downtown. The sidewalks and pedestrian
crossings will be updated along the project area to meet ADA standards. The City will also
be replacing, updating and modernizing underground utilities. The benefits of the project
will include smoother road surface, modernize sanitary sewer, water main and storm sewer,
help ensure city and state infrastructure serves their purpose for many years and the City
reviews this project as an opportunity to enhance downtown and improve livability in the
central district. Mr. Exner provided details on the proposed section widths of the roadway.
Mr. Exner noted that the truck detour utilizes Hwy 22 to the east between Hwy 7 and Airport
Road (County Road 115). Construction is scheduled to begin in Spring 2020. The project
will take an entire construction season with final work occurring in 2021. Construction will
be from building face to building face. All street, sidewalk and in
will be replaced.
Multiple excavations will be required. Work will be phased to limit time of disturbance.
Close coordination with the Chamber of Commerce and others will be required. With regard
to ADA improvements, extensive survey, design and construction efforts are required. Close
coordination with building owners will be required. The project includes inspection of
building basements that will be completed in September 2017. Public involvement and
outreach will be held over the next couple of years. The design process will include
preliminary design, traffic and environmental studies being completed in 2017 with final
detailed design starting in 2018 and projecting letting proposed for November 2019.
Steve Bruhn, 924 Merrill Street, presented before the Council. Mr. Bruhn stated that the
newspaper reported that the redesign of Main Street is proposed to help reduce accidents on
Main Street. Mr. Bruhn asked how many accidents there were in 2016. Mr. Exner noted he
did not have the data at hand but the accidents are mainly rear -end crashes along with a few
pedestrian accidents. Mr. Bruhn also had concerns with the width of the parking lanes and
driving lanes.
Mr. Exner explained that a project engagement group is being formed to provide input and
feedback throughout the extensive project development and delivery process. The group will
act as a conduit to engage multiple organizations, stakeholders, interests and perspectives.
The group will also develop a consistent project -related public message and approach and
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
participate in the various steps of the formal design review process required of the city prior
to MnDOT's approvals. The participant roster will consistent of about 12 invitees ideally
and will meet the first Thursday of the month at the Chamber offices. The participant roster
will include one or two council members.
Council Member Cook suggested adding a consultant in the arts area and use planning
dollars for their costs. It was suggested that this consultant be added after the group has been
in place for a while. At the next Council meeting, a council member or two will be
appointed to this group as well as identify a representative from the Public Arts Commission
and Historic Hutchinson. Council Members will also seek downtown business owners to
serve on the group.
UNFINISHED BUSINESS
10. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION
154.141(0) — DYNAMIC SIGNS (SECOND READING AND ADOPTION)
Matt Jaunich, City Administrator, noted that this is the second reading and adoption of the
ordinance. No changes have been made to it since its first reading at the last meeting.
Motion by Cook, second by Czmowski, to approve second reading and adoption of
Ordinance No. 17-776. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY DOG PARK PROJECT PLANS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that in
late June, at the Council's direction, staff began working on plans for a dog park. As part of
the planning, staff applied for a grant but has been informed that they were not awarded the
grant. The total cost of the dog park is estimated at $57,100. A private donation in the area
of $10,000-$11,000 has been designated toward the park and the remaining costs will be
coming out of the Community Improvement Fund. The park will include fencing, water
service, waste station/signage, garbage cans and benches. Mr. Jaunich presented four options
to the park, which could be constructed in phases. Option 91 would be the initial project
,which would be approximately 1.3 acres, 1.230 L.F. of chain link fence with swing gates,
water service line, animal waste stations/signage, garbage cans and benches. Option 2 to the
project would include an additional .5 acres and additional 145 L.F. of chain link fence.
Option 3 to the project would include an additional .7 acres and additional 480 L.F. of chain
link fence. Option 4 to the project would include a 70'x66' paved parking lot which would
include 12 regular parking stalls and one handicap stall. None of the options include
provisions for lighting within the park, restrooms, additional play features, water fountain,
hardscape or additional benches/garbage cans/pet waste stations, etc.
Amy Solinger, 525 Harvest Street SW, presented before the Council. Ms. Solinger noted she
has some concerns over only a 4' fence because she feels large dogs may be able to jump
over them. Ms. Solinger also noted that she does not feel a bench is a necessity at this time
and she also expressed that perhaps the blue trash cans used in other parks be used instead of
the steel garbage cans proposed. Ms. Solinger suggested that the waste stations and benches
be sponsored or donated down the road. She then suggested using those savings to have
fencing for all three options of the proposed areas.
.19
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
Cynthia (unknown last name) presented before the Council. Cynthia noted that this dog park
is very important to dog owners. Cynthia suggested doing both Options 1 and 2 right away
and have a small dog park designated and a large dog park designated. Cynthia expressed
that she feels spending the additional $3500 for Option 2 is well worth it from the start of the
proj ect.
Motion by Czmowski, to approve Option 1 of the dog park project plans.
Amended motion by Czmowski, second by Lofdahl, to approve Option 1 and 2, eliminating
two benches and replacing steel garbage cans with blue plastic garbage cans.
Cary Prosser, 375 1" Avenue NW, presented before the Council. Mr. Prosser asked that
none of the waste cans be removed permanently.
Motion carried unanimously.
12. APPROVE/DENY REQUEST FOR FUNDING FROM MCLEOD COUNTY HISTORICAL
SOCIETY
Lori Pickell-Stangel, McLeod County Historical Society, presented before the Council. Ms.
Pickell-Stangel noted that a goal of the historical society is to allow tours of the museum at
no cost. The current cost is $3/adult; $2/senior and $1/student. Many in the public see this
fee as a barrier to touring the historical and art galleries at the museum. The Museum is
proposing a community contribution of $.50 per person, based on the most recent
government census for each community in McLeod County. This means that based on the
Hutchinson 2016 population of 13,888 x $.50 per person, the City of Hutchinson would have
a 2018 contribution of $6944. The Museum feels that by making tours free, local visitor
participation will increase each year. Mr. Jaunich noted that although state statute allows
cities to appropriate funds to historical societies and for historical work, staff questions if the
funds can be used for admissions for tours. Ms. Pickell-Stangel noted that funds can be
appropriated for preserving, distributing and exhibiting materials which is really what she
feels the funds would be allocated for.
Motion by Czmowski, second by Forcier, to deny funding request to McLeod County
Historical Society. Discussion was held on different ways the City could make a
contribution to the historical society. Council Member Czmowski expressed that he feels
McLeod County should be funding the museum. Roll call vote was taken: Christensen —
nay; Cook — nay; Czmowski — aye; Forcier — aye. Lofdahl abstained due to him being on the
McLeod County Historical Society board. Mr. Jaunich noted that a 2-2 vote is essentially a
no vote or that the motion did not pass.
The City Attorney and City Administrator suggested looking further into what sort of
contribution is allowable by law to the historical society. Council Members Cook and
Christensen suggested Ms. Pickell-Stangel keep the Council updated on the position of other
communities that she is making this same request to.
13. APPROVE/DENY RESOLUTION NO. 14769 — RESOLUTION PROVIDING FOR THE
5
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
SALE OF $17,455,000 PUBLIC UTILITY REVENUE BONDS, SERIES 2017B
Jeremy Carter, HUC General Manger, presented before the Council. Mr. Carter noted that
the HUC is requesting of the Council to authorize the pre -sale of the 2017B bonds to finance
the acquisition and installation of two new Caterpillar Generator units in the downtown
generation facility and early redemption of the outstanding 2003B bonds. HUC estimates the
new generating units will be operational by the end of 2018. HUC is estimating total project
costs of $16.6 million. Based on the proposed debt structure and interest rates, HUC is
projecting $1,246,000 annually in principal and interest. A capacity contract with Rice Lake
Utilities to supply 20 MW of capacity off the new units will generate $1,176,000 annually in
revenue leaving a deficit of $70,000 to be offset collectively by HUC's operating revenues,
additional market or energy sales from the new units or future capacity contracts. HUC
authorized redeeming the outstanding balance on the 2003B bonds in anticipation of issuing
2017B bonds. Redeeming the 2003B bonds will result in an approximate savings of $50,000
in interest costs and reduce the number of outstanding debt issuances moving forward. HUC
is currently in a sound cash position to take advantage of redeeming the bonds early. With
the current interest rates, it is advantageous since HUC is unable to invest that amount of
money over a 4 -year timeframe to generate interest earnings comparable to the debt interest
rates costs.
Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained the
details of the pre -sale report that he put together.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14769. Motion
carried unanimously.
14. APPROVE DENY RESOLUTION NO. 14766 — RESOLUTION PROVIDING FOR THE SALE
OF 2017 GENERAL OBLIGATION IMPROVEMENT BONDS
Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that annually the
City issues 429 general obligation improvement bonds to finance major infrastructure capital
expenditure projects. The 2017 bonding includes financing for the following projects: Denver
Avenue extension; School Road and Roberts Road reconstruction; School Road and Roberts
Road trail; Hwy 7 & Hwy 15 hotel site access roadway; and City Alleys 936 & 952
improvements. Upon approval, the City's financial advisor will initiate the process.
Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained the details
of the pre -sale report that he put together for the $2,535,000 General Obligation Improvement
Bonds, Series 2017A. The bonds are being issued for a 15.5 -year term.
Motion by Cook, second by Czmowski, to approve Resolution No. 14766. Motion carried
unanimously.
15. APPROVE/DENY SALE OF FIRE TRUCK
Mike Schumann, Fire Chief, presented before the Council. Chief Schumann explained that
the fire department is finalizing the fleet reduction process with the sale of "Engine -3", a
1992 General fire truck. Engine -3, and recently sold Engine 5, have been replaced by a 2016
rel
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
Rosenbauer rescue/pumper, "Engine 2" multipurpose fire truck. The Silver Lake Fire
Department is the primary mutual aid partner for the HFD and has expressed an interest in
acquiring this truck to replace a much older engine/pumper currently in their fleet. Based on
similar sales, the HFD is recommending to sell this truck to SLFD for $10,000.
Motion by Christensen, second by Czmowski, to approve sale of fire truck. Motion carried
unanimously.
16. APPROVE/DENY ASSISTING IN COST OF ENGINEERING STUDY FOR DAKOTA
Council Member Cook explained that at one of the last McLeod County trails meetings, it
was suggested that an engineering study be completed of the Dakota Rail Trail. It is
estimated that the study will cost approximately $50,000. Generally, the City has expressed
an interest in this project since the beginning and have agreed to partner in other ways
regarding the paving of the Dakota Rail Trail. The City has also noted in its annual
goals/objectives its desire to continue to support the efforts to improve trail corridors of
value/benefit to the City. The initial thought is a contribution from the City of $10,000-
$15,000. Funding would likely come out of the Community Improvement Fund or planning
dollars. The County Board did approve the study at their last board meeting on a 3-2 vote.
The study entails a comprehensive engineering evaluation of the trail corridor.
Motion by Cook, second by Lofdahl, to approve assisting in cost of engineering study for
Dakota Rail Trail in the amount of $15,000. Motion carried unanimously.
17. APPROVE/DENY VOLUNTARY ASSESSMENT TO THE COALITION OF GREATER
MINNESOTA CITIES ENVIRONMENTAL ACTION FUND
Mr. Jaunich noted that the Coalition of Greater Minnesota Cities has requested of the City to
make a voluntary payment to the environmental action fund as it did in 2015. At that time,
the City did make a voluntary payment in the amount of $4740, however it was done with a
direct purpose to assist the CGMC in their fight to seek an amendment to or a repeal of the
state's new riverine standards and to pursue a federal lawsuit challenging the EPA's approval
of those standards. Last year the City did not participate because it did not feel there was a
specific purpose and the request was very broad in nature. The City noted at that time that
the CGMC already represents its members' interest on issues related to the environment and
that those costs were covered through the City's regular annual dues. Staff has reviewed the
current request and is recommending not to participate in the voluntary assessment
solicitation. Staff believes that CGMC should or could account for the "environmental
action" within the City's general assessment. The City's general assessment in 2018 is
$28,620. The general assessment does include a 3% surcharge to help fund the
Environmental Action Fund. The voluntary assessment would be over and above this 3%
surcharge.
Council Member Cook noted that he had spoken with Daniel Marx of CGMC who provided
much more detail on the use of the funds from the voluntary assessment. A large part of this
assessment will be used towards CGMC's work regarding the Minnesota Pollution Control
Agency's (MPGA) unlawful implementation of new water quality standards. With this
information, and more detailed information that Mr. Marx has provided, staff expressed that
they are comfortable with the voluntary assessment.
Motion by Lofdahl, second by Cook, to approve voluntary assessment to the Coalition of
Greater Minnesota Cities Environmental Action Fund. Motion carried unanimously.
7
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
18. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR OCTOBER 10, 2017, TO
REVIEW FACILITIES MASTER PLAN
Mr. Jaunich noted that the final report should be received and presented with
recommendations at this workshop.
Motion by Lofdahl, second by Christensen, to set Council workshop for October 10, 2017, at
4:00 p.m. to review facilities master plan. Motion carried unanimously.
19. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC
MEETING FOR OCTOBER 26, 2017
Mr. Jaunich explained that this is the annual recognition event that is held each Fall.
Motion by Cook, second by Forcier, to set annual City recognition event for October 26,
2017, at Hutchinson Event Center. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Meeting Minutes from August 1, 2017 & September
2017
NHSCELLANEOUS
21. STAFF UPDATES
Kent Exner — School Road/Roberts Road project is going well with the trail work on Roberts
Road recently starting. Hotel access road improvements have begun and are going well.
Parking Lot I work is ongoing and the alley is now closed in this area.
22. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen asked if mosquito spraying is complete.
Kent Exner noted that the spraying applications are completed for the season.
ADJOURNMENT
Motion by Christensen, second by Cook, to adjourn at 8:40 p.m.. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
REVIEW OF 2018 PRELIMINARY BUDGET
MINUTES
TUESDAY, SEPTEMBER 12, 2017, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were: Matt
Jaunich, City Administrator, and other City directors
REVIEW OF 2018 PRELIMINARY BUDGET
2. 2018 Preliminary Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's
agenda will include a review of the state budget impact, preliminary levy and past levies, general
fund revenue and expenses, proposed staff changes, enterprise funds revenue and expenses, debt
management plan and next steps. Mr. Jaunich also reviewed the City's mission statement, the six
core areas of focus and five long-term goals the Council should consider every budget season.
Those goals include: 1. What should future tax levies look like? 2. What levels of services
should the City perform and provide in the future? 3. What is an acceptable level of debt? 4.
What is our level of investment in technology and equipment, and what period of payback is
acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how
are we going to pay for them?
Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget
by September 1St. The City Charter also requires the Council to act on the preliminary budget by
the second regular meeting in September. After the preliminary levy is set, it can only be
lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation
hearing and the budget will be adopted in mid -late December. Mr. Jaunich reported that the State
legislature approved a $1.44 billion tax bill that will have a positive effect on the City's budget in
2018 including a $15 million permanent increase to LGA. The increase will impact the City's
LGA payment in a positive manner by $100,252. A state surplus exists in the estimated amount
of $540 million. The next budget forecast is expected in October but unallotments and levy limits
are not expected to be in place in the near future.
Staff is proposing to increase the general tax levy by 2.1%, with a 3.8% increase in the EDA and
HRA tax levy, with a total tax impact of 2.1%. Mr. Jaunich provided an overview of past tax
levies with percent change breakdowns and changes with an average increase of 2% since 2010.
Mr. Jaunich provided the Council four options for the Council to consider for the preliminary tax
level. The first option would hold both levies flat; the second option would increase the general
fund levy by 2% and the debt levy by 0%; the third option would increase the general fund levy
by 3% and the debt levy by 0%; and the fourth option would increase the general fund levy by
5% and the debt levy by 0%. The third option is the recommendation of staff with an overall total
levy percent increase of 2.1%.
Mr. Jaunich provided a market value history which is a 3.8% increase from 2017 to 2016. Mr.
Jaunich reviewed general fund revenues and how they are proposed to be increased and
decreased, with an average of a 4.6% increase. Property taxes see an increase of 3%; other taxes
increase 1.7%; licenses & permits increase 12.2%; intergovernmental revenue increase 8.7%;
charges for service increase of 2.3%; no increase in fines & forfeitures, decrease of 7.4% in
miscellaneous revenue, increase of 9.7% in transfers -in and no increase in the fund balance. The
general fund revenues include a 3% tax levy increase. The general fund revenues include an
increase of the transfer from the HUC in the amount of $210,520 or 9.2%. This includes a
renegotiated PILOT payment from 2.75% of operating revenue to 4.75 % with a three-year phase
in. Next year's payment will be 3.25%. The increase in LGA is also included in the general fund
of $100,252 which is a 100% increase due to legislative changes. Mr. Jaunich posed the
questions whether or not the LGA payment should be split between the general fund and the
capital fund. Staff is expecting most of the other revenue sources to remain relatively flat. Mr.
Jaunich also noted that a 1% tax levy increase in the general fund is equivalent to $47,518.
Mr. Jaunich spoke about the LGA allocation changes. These include 46% of LGA in 2018 being
allocated to the general fund and 54% going to the capital fund. The split was 43%/57% in 2017
and the split was 38% and 62% in 2016. Originally, when it was first split out of the general fund
in 2011, the split was 40% and 60%. The 2018 LGA amount is $611,054 higher than the 2011
amount.
General fund expenses are proposed to increase 5.4%. Wages & benefits are increased 7.2%,
supplies increased 2.2%, services & charges increased 2.2%, miscellaneous expenses increased
0.7%, transfers -out remained flat and no increase in capital outlay. Mr. Jaunich then reviewed
general fund revenue and expenses. Mr. Jaunich noted that the largest impact on the City's
general fund expenses is associated with wages and benefits which includes costs for general
performance increases and insurance increases/staff timing changes and minor shift. Staff has
budgeted for a 15% increase in health insurance, but the increase could be much higher.
Additional staff proposed include adding another building inspector, adding another public works
employee (25FTE being paid from general fund and the remaining coming from enterprise
funds), increased hours for park staff and shifting the DMV structure from 1FT/4PT to 3FT/2PT.
The FT building inspector position is due to the rental inspection program falling behind due to
large business of building permits. About half of the cost of the position will be covered by
additional revenue from permits due to increase demand. The increased hours of the current PT
parks staff is to increase maintenance efforts, customer service and to cover additional
programming. The FT position in Public Works will focus on water, sewer & storm sewer
maintenance and focus on preventive maintenance on the distribution and collection system. The
shift in DMV staffing will help with turnover and additional staff hours are needed to address
changes at the State. Mr. Jaunich then reviewed staffing levels over the years.
Mr. Jaunich reviewed the enterprise funds and their proposed increases. Mr. Jaunich noted that
fund numbers include depreciation. He noted that the liquor fund continues to do well, as well as
other utility funds. There are no proposed rate changes for garbage, water and sewer. There will
be a slight rate increase in the stormwater rates. There will be no changes in transfers to the
general fund from the enterprise funds.
Additional budget factors include a $9.69 million capital improvement plan, no significant
staffing cuts and/or changes in service, no new programs/services being added, staffing costs and
capital needs are the biggest driver of the city's budget with staffing costs behind the request for a
tax levy increase, a budgeted amount of a 15% increase in health insurance costs and fund
balances continue to remain healthy.
Mr. Jaunich then briefly reviewed the debt management plan.
Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $69,518, staff
is proposing a preliminary City tax levy increase of 2.1%, combined with the EDA and HRA levy
increases, the total tax impact to Hutchinson residents will be the equivalent to a 2.1% increase,
the current budget is not balanced by $96,267, this would require a preliminary tax levy increase
of 3.4% to cover current deficit, the current proposed tax levy increase would have a minimal
impact on property taxes due to the increase in value and a 3.4% levy increase would have a
minor impact on property taxes. Mr. Jaunich also reviewed the two factors behind a levy increase
which include general wage and benefit increases expected to cost the city $397,627 (5.7%
overall levy increase with an 8.4% increase to the general fund) and new positions and salary
adjustments are expected to cost $187,016. A more significant tax increase is being avoided by a
$100,252 increase in LGA and a $210,520 increase in the PILOT.
Council Member Lofdahl suggested considering Option #4, with a 5% levy increase, for the
preliminary budget in case the health insurance costs come in higher than budgeted. Again, the
levy can always be decreased before final adoption. Council Member Cook suggested perhaps
delaying hiring the new positions until later in 2018, however that will still impact the budget and
the levy down the road. He also suggested perhaps shifting some of the LGA, especially if a 5%
tax levy is considered.
Formal action of the preliminary budget will be taken at the September 26, 2017, Council
meeting. Mr. Jaunich noted he will bring two options forward for the Council to consider.
3. Adjournment
Motion by Cook, second by Czmowski, to adjourn the workshop at 5:10 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Street Closure
Department: Police
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On Saturday October 7, 2017 at 9:30 am until 10:30 am there will be an unveiling ceremony on the west side of the
Ace Hardware building.
Mr. David Wegscheid is requesting Hassan Street be closed between Washington Avenue and 1st Avenue NE on
Saturday October 7, 2017 between the hours of 9:00 am and 12:00 pm.
Mr. Wegscheid is also requesting on Friday October 6, 2017 at 9:00 am the parking stalls directly in front of the west
side of the Ace Hardware building be blocked off to unload and mount the mural panels to the building. To insure
these parking stalls are available at the time requested the police department will secure these stalls prior to 6:00 am
on Friday October 6th.
I have reviewed the plans submitted by Mr. Wegscheid and look forward to working with him on this event.
BOARD ACTION REQUESTED:
Recommend approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: 5K family Run/Walk (Spooky Sprint)
Department: Police
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete Yes
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 5K family Run/Walk is set for Saturday October 28, 2017. We are in the planning stages for a 5k (3.1 mile) family
fun run and walk to be staged in Hutchinson with a start time of 9AM. The proceeds of this run will go to the REACH
program at the Hutchinson High School.
We want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
we would like to start and end this race there, on 1 st Ave SE. We realize that having a 3 mile run throughout the
city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Our goal is to offer 2 runs, a 5k run and walk, and a 'h mile dash for children. The 'h mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
The Hutchinson Police Department has reviewed and approved the proposed route. The organizers are seeking
approval for closure of 1st Ave SE for this run. They will also be running down Adams Street towards the Luce Line.
Adams will not need to be closed off. We will be using cones to create a separation lane on Adams Street SE. 1st
Ave SW will be closed from Main St to Adams St during the hours of 6:00 am until 12:00 pm or as determined by the
Hutchinson Police Dept on Saturday October 28, 2017. The businesses impacted by this temporary closure will be
notified and their customers impacted by this closure will be given access to the businesses during the street closure.
The organizers understand there may be costs associated with this Traffic Control and have accounted for this in their
budget.
We are looking forward to this annual event in Hutchinson, and to continuing it in the years to come.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of Improvement Project Change Order & Supplemental Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
- Supplemental Agreement No. 1 — Letting No. 2/Project No. 17-02 — School Road & Roberts Road Reconstruction
This Supplemental Agreement addresses revisions to the project construction phasing interim completion dates due
to additional work and weather conditions. These changes result in no increase to the Contract amount. This
agreement does not affect the original Final Completion Date.
- Change Order No. 2 — Letting No. 6/Project No. 17-06 — Hotel Site Access Roadway Improvements
This Change Order addresses the need to install an additional stormwater manhole. These changes result in a total
increase to the Contract in the amount of $3,080.00. This work does not affect the Interim Completion Date or Final
Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Order & Supplemental Agreement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City/ of City of Hutchinson
Supplemental Agreement No. 1
Page 1 of 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
SAP 133-117-014 & 133-116-003
L2P17-02
L2P17-02
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
School Rd SW & Roberts Rd SW
1149 Hwy 22 South
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hutchinson, MN 55350
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: Due to additional work and weather conditions the Interim Completion Dates for Phase 2A, Phase 2B and Phase 3 will be
increased as follows:
* Phase 2A Interim Completion Date will be changed from July 14th, 2017 to July 17th, 2017.
* Phase 2B Interim Completion Date will be changed from July 28th, 2017 to August 4th, 2017.
* Phase 3 Interim Completion Date will be changed from August 25th, 2017 to September 1st, 2017.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Interim Completion Dates are hereby changed as follows:
* Phase 2A Interim Completion Date will be changed from July 14th, 2017 to July 17th, 2017.
* Phase 2B Interim Completion Date will be changed from July 28th, 2017 to August 4th, 2017.
* Phase 3 Interim Completion Date will be changed from August 25th, 2017 to September 1st, 2017.
2. The Final Completion date will not be affected as a result of this agreement as may be provided by MnDOT Specification 1806.
3. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or
which he may hereafter incur in performing the work and furnishing the materials required by this Agreement.
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
* Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Approved by the Hutchinson City Council on 0 912 612 01 7.
Signed Signed
Date: 09/26/2017 Phone: (320) 234-4212 Date: Phone: (320) 587-5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING
PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will
be available.
This project is eligible for:
District State Aid Engineer:
Federal Funding State Aid Funding Local funds
Date:
Hutchinson City Center
Engineering Dept., 111 Hassan St SE, Hutchinson NM 55350 320-234-4209
Cityof City of Hutchinson
Change Order No. 2
Page 1 of 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
NA
L6 P 17-06
L6 P 17-06
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Rosti Construction Company of Minnesota Inc
416 Prospect St NE (Hwy 15/Hwy 7/Prospect)
P O Box 121
TOTAL CHANGE ORDER AMOUNT
Jordan, MN 55352
$3,080.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following
provisions.
This Change Order addresses the construction of an additional manhole.
This changed results in a total increase in the Contract in the amount of $3,080.00. This work does not affect the Interim Completion
Date or Final Completion Date.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
I Quantity
Amount
Funding Category No. 001
2104.505
REMOVE CONCRETE PAVEMENT
SQ YD
$8.00
18
$144.00
2104.511
SAWING CONCRETE PAVEMENT (FULL DEPTH)
LIN FT
$7.00
31
$217.00
2301.604
CONCRETE PAVEMENT 8.5"
LUMP SUM
$2,439.00
1
$2,439.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$280.00
1
$280.00
Funding Category No. 001 Total:
$3,080.00
Change Order No. 2 Total:
$3,080.00
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner
Signed
Date:
Approved By Contractor: Rosti Construction Company of
Minnesota Inc, by (print name)
Signed
Phone: (320) 234-4212 Date:
Original to Project Engineer; Copy to Contractor
Approved by Hutchinson City Council 09/26/2017.
Siqned Siqned
Phone: (952) 492-5527
Mayor, Gary Forcier City Administrator, Matt Januich
Date: 09/26/2017 Date: 09/26/2017
Orig. Contract $467,938.55 Prev. CO's $11,628.00 / This CO $3,080.00 Total Revised Contract Amount $482,646.55
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Set hearing for nuisance tree
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Public Works staff, including the Arborist, request that a tree be declared a nuisance due to its current condition and
that a hearing be scheduled for 6:00 p.m. at the October 10, 2017 City Council meeting.
The tree is located at 475 Hwy 7 E. There is a large, dead branch that has the potential to be hazardous to people or
property utilizing the right-of-way. As you can see from the drawing provided by Engineering staff, the majority of the
tree is on private property. Per City policy, the property having the greatest share of the tree is responsible for
maintaining the tree.
Attached is the notice that has been sent to the property owner and the advertisement for the hearing.
Public Works staff will be on hand to answer any questions.
BOARD ACTION REQUESTED:
Declare identified tree as a nuisance, schedule a hearing for 6:00 p.m. at the October 10, 2017 City Council meeting.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
September 18, 2017
Charles & Colleen Mallinson
475 Hwy 7 E
Hutchinson, MN 55350
Dear Property Owner:
City of Hutchinson Public Works
Forestry
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4459 Fax (320) 234-6971
A tree on your property has been diagnosed as being a hazardous condition to people or property,
considering the current condition of the tree. The tree(s) on your property must be rendered non-
hazardous as soon as possible so as not to allow potential harm to people or property.
o Please refer to maps/photos attached to help describe the location/condition of the tree.
You are hereby notified that as result of the current condition of the tree, you must to take appropriate
action to render the tree(s) located on your property non -hazardous.
The tree work must be done within 20 days following declaration of the tree as a nuisance following a
hearing to be conducted by the City Council on October 10, 2017 at 6:00 p.m. at their regularly
scheduled meeting.
If you complete the necessary work to render the tree nonhazardous, there will be no need for a
hearing.
If you need more clarification regarding this notice, please contact me.
Should you fail to comply by this deadline; the City is authorized under city ordinance to preform
necessary tree work and bill the total removal costs to you or assess the costs against your property. A
$50.00 administration fee will be charged for failure to comply within the timeframe specified.
There are three payment options:
1) you may choose to do the work or have the work done yourself prior to the deadline established
at the hearing;
2) you may choose to have the City and/or their contractor do the work and pay for the work, plus
an administrative fee upon completion, or;
3) you may choose to have the City and/or their contractor do the work have the costs, plus an
administrative fee assessed to property taxes over a 1, 2 or 3 year period, depending upon the
total cost.
If you do not complete the work by the deadline or if you do not agree to have the costs billed or
assessed up front, any costs the City incurs to complete the work will be tabulated and an assessment
hearing will established. Following the assessment hearing, the costs will be assessed to your property.
Sincerely,
John Olson,
Public Works Manager
City of Hutchinson
1400 Adams St SE
Hutchinson, MN 55350
(320) 234-4219 — department
(320) 234-4473 — direct
(320) 234-6971— fax
(320) 583-8145 — mobile
iolson(@ci.hutchinson.mn.us
Minnesota Statutes
561.01 NUISANCE; ACTION.
Anything which is injurious to health, or indecent or offensive to the senses, or an obstruction to the
free use of property, so as to interfere with the comfortable enjoyment of life or property, is a nuisance.
An action may be brought by any person whose property is injuriously affected or whose personal
enjoyment is lessened by the nuisance, and by the judgment the nuisance may be enjoined or abated, as
well as damages recovered.
City of Hutchinson City Code
§92.001 ASSESSABLE CURRENT SERVICES.
(A) Definition. For the purpose of this section, the following definition shall apply unless the context
clearly indicates or requires a different meaning.
CURRENTSERVICE. One or more of the following: snow, ice or rubbish removal from sidewalks; weed
elimination from street grass plots adjacent to sidewalks or from private property; removal or
elimination of public health or safety hazards from private property, excluding any hazardous building
included in M.S. §§ 463.15 through 463.26, as they may be amended from time to time; installation or
repair of water service lines; street sprinkling, street flushing, light street oiling, or other dust treatment
of streets; repair of sidewalks and alleys; trimming and care of trees and removal of unsound and insect -
infected trees from the public streets or private property; and the operation of a street lighting system.
§ 92.002 TREE DISEASES.
(A) Trees constituting nuisance declared. The following are public nuisances whenever they maybe
found within the city:
(1) Any living or standing elm tree or part thereof infected to any degree with the Dutch Elm disease
fungus Ceratocystis Ulmi (Buisman) Moreau or which harbors any of the elm bark beetles Scolytus
Multistriatus (Eichh.) or Hylungopinus Rufipes (Marsh);
(2) Any dead elm tree or part thereof, including branches, stumps, firewood or other elm material from
which the bark has not been removed and burned or sprayed with an effective elm bark beetle
insecticide;
(3) Any living or standing oak tree or part thereof infected to any degree with the Oak Wilt fungus
Ceratocystis fagacearum;
(4) Any dead oak tree or part thereof which in the opinion of the designated officer constitutes a
hazard, including but not limited to logs, branches, stumps, roots, firewood or other oak material which
has not been stripped of its bark and burned or sprayed with an effective fungicide; and
(5) Any other shade tree with an epidemic disease.
(B) Abatement of nuisance. It is unlawful for any person to permit any public nuisance as defined in
division (A) above to remain on any premises the person owns or controls within the city. The City
Council may by resolution order the nuisance abated. Before action is taken on that resolution, the City
Council shall publish notice of its intention to meet to consider taking action to abate the nuisance. This
notice shall be mailed to the affected property owner and published once no less than one week prior to
the meeting. The notice shall state the time and place of the meeting, the street affected, action
proposed, the estimated cost of the abatement and the proposed basis of assessment, if any, of costs.
At such hearing or adjournment thereof, the City Council shall hear any property owner with reference
to the scope and desirability of the proposed project. The City Council shall thereafter adopt a resolution
confirming the original resolution with modifications as it considers desirable and provide for the doing
of the work by day labor or by contract.
(C) Record of costs. The City Administrator shall keep a record of the costs of abatement done under
this section for all work done for which assessments are to be made, stating and certifying the
description of the land, lots, parcels involved and the amount chargeable to each.
(D) Unpaid charges. On or before September 1 of each year, the City Administrator shall list the total
unpaid charges for each abatement against each separate lot or parcel to which they are attributable
under this section. The City Council may then spread the charges or any portion thereof against the
property involved as a special assessment as authorized by M.S. § 429.101, as it may be amended from
time to time, and other pertinent statutes for certification to the County Auditor and collection the
following year along with the current taxes.
(2004 Code, § 92.02) Penalty, see § 92.999
§ 92.024 RECOVERY OF COST.
(A) Personal liability. The owner of premises on which a nuisance has been abated by the city shall be
personally liable for the cost to the city of the abatement, including administrative costs. As soon as the
work has been completed and the cost determined, the City Administrator or other official shall prepare
a bill for the cost and mail it to the owner. Thereupon, the amount shall be immediately due and
payable at the office of the City Administrator.
(B) Assessment.
(1) After notice and hearing as provided in M.S. § 429.061, as it may be amended from time to time, if
the nuisance is a public health or safety hazard on private property, the accumulation of snow and ice
on public sidewalks, the growth of weeds on private property or outside the traveled portion of streets,
or unsound or insect -infected trees, the City Administrator shall, on or before September 1 next
following abatement of the nuisance, list the total unpaid charges along with all other the charges as
well as other charges for current services to be assessed under M.S. § 429.101, as it may be amended
from time to time, against each separate lot or parcel to which the charges are attributable.
(2) The City Council may then spread the charges against the property under that statute and other
pertinent statutes for certification to the County Auditor and collection along with current taxes the
following year or in annual installments, not exceeding ten, as the City Council may determine in each
case.
(2004 Code, § 92.24) Penalty, see § 92.999
AGREEMENT
I (we), owner(s) of real property at this address: , Hutchinson, MN
55350, hereby petition that improvements be made by identified work on tree(s) on my (our) property
determined by the City to be hazardous and/or infected/infested. And, pursuant to Minnesota Statutes, Chapter
429, that the City of Hutchinson shall assess the entire cost of the improvement against my(our) property
described and hereby agree to pay the entire cost as apportioned by the city.
I (we) agree that the City of Hutchinson will perform the work or secure a minimum of two price quotations for
identified tree work from contractors who derive the majority of their income from arboricultural activities. I
(we) further agree that the City of Hutchinson will utilize the lowest of the prices received whenever
practicable, but may utilize the option that is most able to perform the work in a timely manner. I (we) agree
the identified tree work will be done by the City or contractor(s), and I (we) authorize entry onto my (our)
property for the City or City's contractor to complete the work in a workmanlike manner. I (we) agree the
costs of the tree work will be paid initially by the City of Hutchinson. I (we) further agree that after the City of
Hutchinson has incurred the cost of tree work, that cost, plus applicable administrative fees, will be:
CHECK ONE OPTION
1) At my (our) option as indicated, I (we) will be billed directly once the work is completed, at which time I
(we) agree that I (we) shall make full payment within 30 days. I (we) further agree that if the billing is not
paid on or before the date due, a finance charge of 1%% (18% per annum) will be added to any unpaid
balance and that any unpaid balance at October 31 of any year will be assessed to my (our) property taxes.
I (we) further agree that if assessed, interest rates shall apply to any unpaid balances, consistent with
other assessments made by the City during that year.
I (we) choose / do not choose terms of the agreement identified in option 1.
OR
2) 1 (we) authorize the City to assess 100 percent (100%) of the cost of the tree work, including applicable
administrative fees to my (our) property. I (we) agree to pay said costs, as may be determined by the
Council of the City to be a fair apportionment of the costs of the tree work.
I (we) agree that said assessments shall be assessed over a period of years.
(1 year = $0 to $500. 2 years = $501 to $1, 000. 3 years = Over $1, 000)
I (we) further agree that the estimated assessment may be exceeded if the increases are a result of
specific requests I (we) make or are otherwise approved by me (us) in a subsequent and separate
written agreement. I (we) further agree that interest rates shall apply to any unpaid balances,
consistent with other assessments made by the City during that year. I (we) expressly waive rights to
objection and to any irregularity with regard to the assessments and any claim that the amount that is
levied against my (our) property is excessive, together with all rights to appeal in the courts.
I (we) choose / do not choose terms of the agreement identified in option 2.
Signature of Owner(s) Property Address
"& v- 11-44
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Ai
------------------- - - - - - - - - - - -- - - - - - -
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HIGHWAY 7 E
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HIGHWAY 7 E
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PUBLICATION NO. 8252
NOTICE OF HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the October 10, 2017, to consider
declaring nuisance tree(s) located at 475 Highway 7 E pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated cost of removing said tree(s) is $1,000, the entire cost to be borne by the property owner. A
reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be
heard with reference to the tree(s) being declared a nuisance will be heard at this meeting.
Dated: 09/18/2017
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST
THE DECLARATION OF NUISANCE TREE(S), IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF
A TRUE REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, SEPTEMBER 20TH, 2017.
Charles & Colleen Mallinson
475 Hwy 7 E
Hutchinson, MN 55350
Assessable work description:
Other costs:
TOTAL ESTIMATED COST:
ESTIMATED COST
City PID No. 32-117-29-12-0190
County PIN 232460090
Property Address: 475 Hwy 7 E
Tree removal & cleanup $1,000
City administrative fee $ 50
1050
NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments for tree work are typically allocated to properties over:
1 year ($04500) 2 years ($501-$1000) 3 years (over $1,000).
(interest rate estimated to be 4 to 6%).
3. Call 320-234-4219 or 320-234-4459 if you have questions regarding the estimated cost.
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Purchase Order for Harmony Lane Lift Station Rehabilitation
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received three (3) bids (see attached Letter of Recommendation from Nero Engineering) for the Harmony
Lane Lift Station Rehabilitation project. The apparent low bid was submitted by MN Mechanical Solutions of Waite
Park, MN, in the amount of $81,500.00. As described within the attached letter, this project is over the estimated
construction cost, but the actual bid amount appears to be justifiable and accounts for the current bidding
environment. This project's costs and associated funding contributions were reviewed by the Resource Allocation
Committee and are accounted for within the City's proposed 2017 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and schedule. The final City Purchase Order and
associated information are attached for your review. We recommend approving the provided Purchase Order and
proceeding with this improvement.
BOARD ACTION REQUESTED:
Approval of Purchase Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 81,500.00
Total City Cost: $ 81,500.00 Funding Source: Minnesota Mechanical Solutions
Remaining Cost: $ 0.00 Funding Source:
city Purchase Order Number
Ofi m
PURCHASE ORDER
De V:;: Wastewater Account 602-4945-90530
Date: 9/18/2017
...........
...........
......... .
.8 U Wvted,6Tim Gratke
Check the Appropriate Box- Is Item Budgeted 2] YES El No
If not budgeted, where will the money come from?
pep;
......
.......... ..........
. .............. - ------- ORDERING.11WORMATI
.............. ....... ....... ...
QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL
I lHarmony Liftstation Rehabilitation I $ 81,500.00
...... 7
1440
Head
of H.
------ ...............
.......ON
..........
......
---------------
.... - -------------
-------------
---------------
.. .................... .
City Center
..................
...... .........
-M Address
S. oping
Hutchinson WWTF,
111 Hassan St- SE
Attn: Tim Gratke
...........
..........
.............
............
Hutchinson MN, 55350
730 Adams St. SE
..............
.................
...................
Hutchinson, MN 55350
IVIN Mechanical Solutions
..............................
...............................
-----------
-C . taot N
Qh
...... . ............ ......
Greg Braegelmann
313 34th Ave N
....................
.................... .
.....lVi
...............
. .. . .........
.
Waite Park, MIN 56387
...
PhoneNo ..
..............
320-444-7940
Fax N
..........
...... ...........
Custom 1:1)
.......................
Check if only
source available and state reason
❑ Check Box 2
.......... ..........
. .............. - ------- ORDERING.11WORMATI
.............. ....... ....... ...
QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL
I lHarmony Liftstation Rehabilitation I $ 81,500.00
IXC
TTIwu� $88,000.00
SHIPPINI
$112,180.351
$112,180.35
Bidder:
Request for Bids
Harmony Uft Station Rehabilitation Project
City of Hutchinson
'
si I' y ] J I 1 r
,Gf7
ARTICLE 3 - BID RECIPIENT
1.1 The Bid is submitted to:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
1-2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with owner
in the form included in the Bid Documents to perform all Work as specified or indicated in the Bidding
Documents for the prices and within the times indicated in this Bid and in accordance with the other terms
and conditions of the Bid Documents.
ARTICLE 2 - Bi DOE R'S ACKNOWLEDGEMENTS
2.1 Bidder accepts all of the terms and conditions of the instructions to Bidders, 1neludIng without limitation
those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying
statements to the Bid. The Bid will remain subject to acceptance for the bid withdrawal time stated in the
Advertisement for Bids, or for such longer period of time that Bidder may agree to in writing upon request
of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with
Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7
days after the date of Owner's Notice of Award.
ARTICLE 3 - BIDDER'S REPRESENTATIONS
31 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:
A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the
Bid Documents, and the fallowing Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
B. If specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the
performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as
to the local conditions.
Nero Engineering BID FORM
Project No. 10011 00400-1
C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work.
D. Bidder has carefully studied and correlated the information known to Bidder, and information and
observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents.
E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder
has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to
Bidder. If there has been no written resolution by Engineer, the Bidder has included in the Bid a list of
clarifications and exceptions to tha Bid Documents.
F. The Bid Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing the Work for which this Bid is submitted.
G. Bidder further represents that:
1. This Bid is genuine and not made In the interest of or on behalf of any undisclosed individual or
entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Bidder has nor directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid;
3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and
4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over
Owner.
ARTICLE 4 - BASIS OF BID
4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices.
Item
No.
Bid Item Description
unit of
Measure
Price (U.S. Dollars)
Harmony Lift
wa,
Bl
Station
Rehabilitation
Lump 5urn
]
'4/kb
(words)
l 16 0 . d 0 (flgures
ARTICLES- TIME OF COMPLETION
5.1 Bidder agrees that the Workwill meet the substantial completion date and will be completed and ready for
final payment on or before the dates or within the number of calendar days indicated in the Agreement.
5.2 Bidder accepts the provisions of the Agreement as to liquidated damages in theevent of its failure to perform
the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering BID FORM
Project No. 10011 00400-2
If Bidder is:
An Individual
Name (typed or printed):
By:
(IndlviduaNs signature] [SEAL]
Doing business as:
Partnership
Partnership Name: (SEAL)
By:
(Signature of general partner— attach evidence of authority to sign)
Name (typed or printed):
A Cor aratlan r
Corporation Name: 50 ` S (SEAL)
State of Incorporation: G Ac 5
Ty:v;;;
onal. Service, L' ited Liability):
By: a�
ce of authority, to sign}
Name (typed or printed): f rri
Title: (CORPORATE SEAL)
Attest:
Date of Authorization to do business in State of Minnesota is ! - 6Z�D 1_5
A Joint Venture
Name of Joint Venture.
First Joint Venturer Name: (SEAL)
By:
(signature offirsrjoint venture partner --attach evidence of authority to sign)
Name (typed or printed):
Second Joint Venturer Name: (SEAL)
By:
(Signature of second joint venture partner— attach evidence of authority to sign)
Name (typed or printed):
Title:
(Each/aintventure must sign. The mannerofsigning foreoch individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated alcove.)
Bidder's Business Address: _31
3 _ygl,ti At, tl ?Q /-C-
Phone No.: ' - 9s{ [7 Fax No.: SUBMITTED an �1 17
Nero Engineering BID FORM
Project No. 10011 00400-3
ORIGINAL
..... --.......... _._... __....
Request for Bids
Harmony Lift Station Rehabilitation Project
City of Hutchinson
(Bidder: GRIDOR CCNSTR., INC,
ARTICLE 1- BID RECIPIENT
1.1 The Bid Is submitted to:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner
in the form included in the Bid Documents to perform all Work as specified or indicated in the Bidding
Documents for the prices and within the times indicated in this Bid and in accordance with the other terms
and conditions of the Bid Documents.
ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS
2.1 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation
those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying
statements to the Bid, The Bid will remain subject to acceptance for the bid withdrawal time stated in the
Advertisement for Bids, or for such longer pertod of time that Bidder may agree to in writing upon request
of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with
Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7
days after the date of Owner's Notice of Award.
ARTICLE 3 - BIDDER'S REPRESENTATION$
3.1 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:
A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the
Bid Documents, and the following Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
B. If specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the
performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as
to the Iota[ conditions.
Nero Engineering
Project No. 10011
BID FORM
00400-1
C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work,
D. Bidder has carefully studied and correlated the information known to Bidder, and information and
observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents.
E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder
has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to
Bidder. If there has been no written resolution by Engineer, the Bidder has Included in the Bid a list of
clarifications and exceptions to the Bid Documents.
F. The Bid Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performing the Work for which this Bid Is submitted.
G. Bidder further represents that:
1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or
entity and Is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid;
3. Bidder has not solicited or induced any individual or entity to refra In from bidding; and
4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over
Owner.
ARTICLE 4 - BASIS OF BID
4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices.
Item
No.
1 Bid Item Description
Unit of
Measure
Price (U.S. Dollars)
61
Harmony Lift Station
Lump Sum
Rehabilitation
;k4" ` "ti"'jc�,
(words)
m (figures)
ARTICLE 5 - TIME OF COMPLETION
5.1 Bidder agrees that the Work will meet the substantial completion date and will be completed and ready for
final payment on or before the dates or within the number of calendar days indicated in the Agreement.
5.2 Bidder accepts the provisions of the Agreement as to hguIda ted damages in the event of its failure to perform
the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering
Project No. 10011
BID FORM
❑0400-2
L
If Bidder is:
An In ' idual
!Name (typed or printed):
By:
(Individual's signature)
Doing business as:
A Partnership
Partnership Name:
By:
(Signature of general partner- attach evidence of authority to sign)
Name (typed or printed):
(SEAL)
(SEAL)
A Corporation
Corporation Name: GRIDOR CONSTR. INC. (SEALf NO SEAL*
State of Incorporation: MINNESOTA
Type (General Business, Professional, Service, Limited Liability): GENERAL
By:
(Signature - attach evidence of autharity to sign)
Name (typed or printed): QN THEISEN
Title: P ESIDE (CORPORATE SEAL}*NO SEAL*
Date/of Authorization to do business in State of Minnesota is 10/0111969
A Joint Venture
Name of Joint Venture:
First Joint Venturer Name:
By:
(SEAL)
(Signature of first joint venture partner- attach evidence of authority to sign )
Name {typed or printed):
Second Joint Venturer Name: (SEAL}
By:
(Signature of second joint venture partner - attach evidence of authority to sign)
Name (typed or printed):
Title:
(Each joint venture must sign. The rnanner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the monnerindicated above -J
Bidder's Business Address: 3990 27TH ST SE BUFFALO, MN 55313
Phone No.: _763-559-3734 Fax No.: 763-559-37M SUSMlTTril3 on . 09106/2017
Nero Engineering
Project No. 10011
BID FORM
00400-3
Request for Bids
Harmony Uft Station Rehabilitation Project
City of Hutchinson
Bidder: Magney Construction, Inc.
ARTICLE 1- BID RECIPIENT
1.1 The Bid is submitted to:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
1.2 The undersigned Bidder proposes and agrees, if this Bid Is accepted, to enter into an Agreement with Owner
in the form included in the Bid documents to perform all Work as specified or indicated in the Bidding
Documents forthe prices and within the times indicated in this BEd and in accordance with the other terms
and conditions of the Bid Documents.
ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS
7.1 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation
those dealing with the disposition of Bid security. Bidder has not added any conditions or qualifying
statements to the Bid. The Bid will remain subject to acceptance for the bid withdrawal time stated In the
Advertisement for Bids, or for such longer period of time that Bidder may agree to in writing upon request
of the Owner. Bidder will sign and deliver the required number of counterparts of the Agreement with
Bonds, evidence of insurance coverage, and other documents required by the Bid Requirements within 7
days after the date of Owner's Notice of Award.
ARTICLE 3 - BIDDER'S REPRESENTATIONS
3.1 In submitting this Bid, Bidder represents, as set forth in the Agreement, that.,
A. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the
Bid Documents, and the following Addenda, receipt of which is hereby acknowledged.
Addendum No. Addendum Date
B. if specified, or if in Bidder's judgment, any local condition that may affect cost, progress or the
performing of the Work, Bidder has visited the Project Site and become familiar with and is satisfied as
to the local conditions.
Nero Engineering BID FORM
Project No. 10011 00400-1
C. Bidder Is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the performing of the Work.
D. Bidder has carefully studied and correlated the information known to Bidder, and information and
observations obtained from Bidder's visits, if any, to the Project Site with the Bid Documents.
E. Bidder has given Engineerwritten notice of all conflicts, errors, ambiguities, or discrepancies that Bidder
has discovered in the Bid Documents, and the written resolution thereof by Engineer is acceptable to
Bidder. If there has been no written resolution by Engineer, the Bidder has included In the Bid a list of
clarifications and exceptions to the Bid Documents.
F. The Bid Documents are generally sufficient to Indicate and convey understanding of all terms and
conditions for performing the Work for which this Bid is submitted.
G. Bidder further represents Chat:
1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or
entity and is not submitted in conformity with any agreement or rules of any group, association,
organization or corporation;
2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid;
3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and
4. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over
Owner.
ARTICLE 4 - BASIS OF Bib
4.1 Bidder will complete the Work in accordance with the Contract Documents for the following prices.
Item
No.
bid Item Description
Unit of
Measure
Price (U.S. Dollars)
alvG
B1
Harmony lift Station
Lump
fkVV f}. �INC uNQ
Rehabilitation
Sum
CJ"'rY (j%4'Ax5 AI'lo T/trl�r•`j- IfivE
O fjp 1 6 c`6N-r5 (words)
'fes (figures)
ARTICLE S - TIME OF COMPLETION
5.1 Bidder agrees that the Work will meet the substantial completion date and will be completed and ready for
final payment on or before the dates or within the number of calendar days indicated in the Agreement.
5.2 Bidder accepts the provisions of the Agreement as to liquidated damages in the eventof its failure to perform
the Work in accordance with the schedule set forth in the Agreement.
Nero Engineering BID FORM
Project No. 10011 00400-2
If Bidder is:
An IndIvidual
Name (typed or printed):
By:
(Individual's signature)
Doing business as:
A Partnershia
Partnership Name:
By:
[Signature of genera! partner — atrach evidence of authority to sign)
Name (typed or printed):
(SEAL)
(SEAL)
A Corporation tie Sad
Corporation Name: Miggney Construction, Inc.., _,. {SEAL]
State of Incorporation: Minn 5 to
Type (General bus- s, Rrof4ional, 4rvice, Limited Liability): General Bu2iness
By:
(Signature — ttoch evidence of ai u-thoritywo sig j
Name (typed or printed): Mark n
Title: President (CORPORATE SEAL)
Attest ,AUA c1&� nrtc"
Date of Authorliation to do business in State of Minnesota is May 16, 1994
A Joint Venture
Name of Joint Venture:
First Joint Venturer Name: (SEAL)
By:
(Signature of first joint venturepartner— attach evidence of autharity to sign)
Name (typed or printed):
Second Joint Venturer Name:
By:
(Signature of second joint venture partner —attach evidence of outharity to sign j
Name (typed or printed):
Title:
(SEAL)
(Lath faint venture must sign. The manner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated above,)
Bidder's Business Address: 1401 Park Road, Chanhassen, MN 55317
Phone No.: 952-474-1674 Fax No.: L52-474-1679 SUBMITTED on September 6 2017
Nero Engineering BID FORM
Project No. 10011 00400.3
September 11, 2017
TO:
City of Hutchinson
Attn: Kent Exner
1300 Adams St. SE
Hutchinson, MN 55350
(320) 234-4212
Re: Letter of Recommendation
Harmony Lift Station Rehabilitation Project
Dear Mr. Exner:
SINERD
X ENGINEERING
7135 MADISON AVENUE W
MINNEAPOLIS, MN 55427
www.neroeng.com
(612) 240-0524
On behalf of the City, Nero Engineering solicited bids for the rehabilitation of the Harmony Lift Station. Previously
this summer, the pumps and control panel for the Harmony lift station were procured and this bid was the work
to install the procured pumps and control panel and as well as supply and install the required piping, hatches and
other ancillary work to complete the rehab of Harmony LS.
Bid documents were issued to four contractors; Gridor Construction, Magney Construction, MN Mechanical
Solutions and Municipal Builders. Municipal Builders notified us prior to the bid opening that they would not be
able to submit a bit due to staffing and timing issues. The results of the other three bids are:
1. MN Mechanical Solutions- $81,500
2. Gridor Construction- $88,000
3. Magney Construction- $112,180.35
From our 2016 lift station study, we estimated the Harmony rehab work at approximately $51,000. MN
Mechanical shared the breakdown of their bid with us to compare to our cost estimate. In my conversations with
MN Mechanical, this $30,000 difference appears to come largely from three areas; underestimating the
installation effort (labor), exclusion of a concrete pad for the control panel and a revised specification for the
check valves. In regards to the check valves, we typically specify ball check valves for sewage because they allow
for a full port through the valve which means fewer opportunities for rags to get hung up on a disc or flapper in
the flow stream. The piping and valve quote provided during the study did not include this higher priced ball
check valve.
Even though the construction cost was higher than we had anticipated, the City did receive three very good,
competitive and qualified bids. Specifically with the competitive bids between MN Mechanical and Gridor, we
are confident the bid price is reflective of the actual work and the bids are not misrepresented or inflated. It is
our recommendation to award the Harmony Lift Station Rehabilitation Project to MN Mechanical Solutions in the
amount of $81,500.
Additionally, we will use the information from this bid to update the costs estimates presented in the Lift Station
Study. This will allow for better project budgeting for the future lift station rehabs as outlined in the study. We
will reissue the cost estimate by September 22 for 2018 budget preparations.
We will be pleased to answer any questions concerning the recommendations set forth herein.
Sincerely,
Eric Meester, PE
CC: Tim Gratke, City of Hutchinson
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Items for City Alley #52 Improvements Project (L14/P17-14)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their October 10th meeting. Construction bids have been
received. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the apparent low
bid amount are attached.
City staff has had ongoing communications with adjacent property owners in regards to the proposed project
improvements. Also, this project's costs/funding have been reviewed by the Resource Allocation Committee and are
included within the 2017 Infrastructure Improvement Program.
We recommend that the final drafts of the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14778
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5117
LETTING NO. 14/PROJECT NO. 17-14
WHEREAS, cost has been determined for the improvement of:
Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams
Street SE: Alley improvements by construction of grading, storm sewer, concrete
curbing, bituminous pavement and appurtenances,
and the construction cost for such improvement is $89,194.09, with expenses incurred or to be
incurred in the making of such improvement in the amount of $0.00, the total cost of the
improvement is $89,194.09.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$75,258.58 and the portion of the cost to be assessed against benefited property owners is declared
to be $13,935.51.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
two (2) years, the first of the installments to be payable on or before the first Monday in January,
2018 and shall bear interest at the rate of percent per annum from November 1, 2017.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 26th day of September 2017.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
COMPILEDBY: PVANDERVEEN
ASSESSMENT ROLL NO. SA -5117
LETTING NO. 14/PROJECT NO. 17-14
Alley #52 located south of SM Avenue SE between Jefferson Street S&Adams Street,:
Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous pavement and appurtenances
COST
PER FRONT FOOT:
COMPUTED BY: PVANDERVEEN
$15.38
ALLEY COST/FF
CHECKED BY: KENT EXNER
151' HEARING
08/22/2017
NUMBER OF YEARS 5
2ND HEARING
10/10/2017
INTEREST RATE: 2017 Bond Rate
BOND FUND
337
ADOPTED:
FIN ACCT#
zTOTAL
C
COUNTY PID
CITY PID NO NO
PROPERTYADDRESS
OWNER NAME
OWNER ADDRESS -1
OWNERADDRESS-2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
TOTAL
ASSESSMENT
DEFERRED
ASSESSMENT
SA5115A
TOTALAC IVE
ASSESSMENT
SA -5114
1
0611629060960 230504956
565 leflerson St SE
T93 Properties LLC
U.Troy MIN
NM 0a1, Lawn Ln
Mound MN 55364
Lots 6, 11 & 12, Block 66, Townsite of
Hutchim'on, South Half
186.08
0.00
186.68
$2,861.91
So.
$2,881.91
2
06116290609)0 230504966
535 leflerson It SE
River Pi. ce Management, LLC
N740.1,1 -Ln
Mound MN 55364
Lots 7 & 8, Block 60, Townsite of
Hutchim'on, South Half
132.00
0.00
132.00
$2,030.16
So.
$2, --
3
0611629060980 230504970
515 leflerson St SE
----n TPeterson
515 leflerson St SE
Hutchinson MN 55350
Lot 9, Block 60, Townsite of Hutchinson,
South Half
66.00
0.001
66.00
$1,015.08
So.
$1,015.08
4
0611629060990 230504980
2065th Ave SE
Corey Sturges
2065th Ave SE
Hutchinson MN 55350
Lot 30, Block 60, Townsite of Hutchim'an,
South Half
66.00
0.00
66.00
$1,015.08
So.
$1,015.08
5
0611629070680 230504900
506 Ada ms St SE
Nichdas A Hanson, Etal
Mr Adams St SE
Hutchinson MN 55350
Lot 1, Block 60, Townsite of Hutchim'on,
South Half
66.00
0.00
66.00
$1,015.08
So.
$1,015.08
6
0611629070690 230504910
516 Ada ms St SE
U.S. Bank Nudonul Assod-n
4802 Frederica St
Owensboro KY 42301
Lot 2, Block 60, Townsite of Hutchim'on,
South Half
66.00
0.00
66.00
$1,015.08
So.
$1,015.08
7
0611629070700 2305049N1
526 Ada ms St SE
Doreen ASmithers
526 Ada ms St SE
Hutchinson MN 55350
Lot 3, Block 60, Townsite of Nutchiruon,
South Half
66.00
0.001
66.00
$1,015.08
So.
$1p15.08
8
06116290707M 230504930
534 Ada ms St SE
Pauline Alohnson
534 Adams St SE
Hulchiruon MN 55350
Lot 4, Block 60, Townsite of Nutchimson,
South Half
66.00
0.00
66.00
$1,015.08
$0.00
$1,015.08
9
03 JJ13 29 07 0720 230504940
542 Ada ms St SE
leremyA& Nicole L ElIinghuysen
1225 Prairie Ridge Ln
Lester Prairie MN 55354
Lot 5, Block 60, Townsite of Hutchinson,
South Half
66.00
0.00
66.00
$1,015.08
$0.00
$1,015.08
10
06116290707M 230504990
546 Ada ms St SE
Bernard M&Mary VI-th
600Tyler St-
Hutchinson MN 55350
Lots 13 & 14 EX 560' of Lot 14, Block 60,
Townsite of" -hi-, South Half
66.00
0.00
66.00
$1,015.118
$0.00
$1,015.08
11
06116290707M 230505000
554 Ada ms St SE
Bryan P Larson
554 Ada ms St SE
Hutchinson MN 55350
566' of Lot 34, Block 60, Townsite of
11-him'on, South Half
60.00
0.00
611.00
$922.811
1 $0.00
$92290
12
0611629100300 231420010
562 Ada ms St SE
Apostolic LighMouse Church
754 Craig Ave SW
Hutchiruon MN 55350
Lot 1, Park Subdivision
66.00
66.00
11.110
So.
$0.00
$0.00
13
0611629100310 231420020
572 Ada ms St SE
Wni-nve W!,
16M Knight St
Shoreview MN 55126
Lot 2, Park SubdiNsion
66.00
ESAU
11.110
So.
$0.00
$0.00
14
06116291003M 231420066
575 leflerson St SE
Eiden Properties lnc
575 leflerson St SE
Hutchinson MN 55350
Lot 6 EXTriangdar Tran 10' x 33.09' x
34.56' in NW Cr-, Park SubdiNsion
68.12
68.12
11.110
So.
$0.00
$0.00
15
0611629100300 231420070
SSS leflerson St SE
Eiden Properties lnc
575 leflerson St SE
Hutchinson MN 55350
Lot 7, Park SubdiNsion
63.50
63.501
11.110
So.
$0.00
$0.00
16
0611629101111611 23139111150
600 Adams St SE
Hutchinson Coop Gas Station
PO Box 148
Hutchinson MN 55350
Lots 34 S, Mortensen', Addition
0.00
0.00
11.110
So.
$0.00
$0.00
TOTAL ASSESSMENT ROLL NO. SA5117 - L14P17-14
1169.7
263.62
906.08
$13,935.51
$0.00
$13,935.51
$13,935.51
RESOLUTION NO. 14779
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5117
LETTING NO. 14/PROJECT NO. 17-14
WHEREAS, by a resolution passed by the Council on the 26th day of September, 2017, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams
Street SE: Alley improvements by construction of grading, storm sewer, concrete
curbing, bituminous pavement and appurtenances,
WHEREAS, the City Engineer has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 10th day of October, 2017, in the Council Chambers at
Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Administrator, except that no interest shall be charged if
the entire assessment is paid by November 15th, 2017. He may at any time thereafter, pay to the
City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 26th day of September 2017.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
PUBLICATION NO. 8254
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA -511
LETTING NO. 14/PROJECT NO. 17-14
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 10th day of October 2017,
in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed
assessment for the improvement of:
Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams Street SE:
Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous
pavement and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the
hearing
This assessment is proposed to be payable in equal annual installments extending over a period of
two years, the first of the installments to be payable on or before the first Monday in January 2018, and will
bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire assessment from the
November 1, 2017 until December 31, 2018. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire
assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No
interest shall be charged if the entire assessment is paid by November 15th, 2017. You may, at anytime
thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 st of the year in which such payment is made. Such payment must be made before
November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to
prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or
minus) per year. The right to partially prepay the assessment shall be until November 15, 2017.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total
amount of the proposed assessment is $13,935.51. Written or oral objections will be considered at the
meeting.
No appeal may be taken as to the amount of an assessment unless a written objection, signed by the
affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding
officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property owners as it
deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be
followed:
The City will present its case first by calling witnesses who may testify by narratives or by
examination, and by the introduction of exhibits. After each witness has testified, the
contesting party will be allowed to ask questions. This procedure will be repeated with each
witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present
such testimony as the objector desires. The same procedure for questioning of the City's
witnesses will be followed with the objector's witnesses.
The objector may be represented by counsel.
PUBLICATION NO. 8254
ASSESSMENT ROLL NO. SA5117
LETTING NO. 14/PROJECT NO. 17-14
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be
considered and argued to the Council as to the weight of items of evidence or
testimony presented to the Council.
The entire proceedings will be tape-recorded (video-taped).
At the close of presentation of evidence, the objector may make a final presentation
to the Council based on the evidence and the law. No new evidence may be
presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption
of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or
City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the
payment of this special assessment for any homestead property owned by a person 65 years of age or older
for whom it would be a hardship to make the payments. When deferment of the special assessment has been
granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable
interest, become due. Any assessed property owner meeting the requirements of the law and the resolution
adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the
prescribed form for such deferral of payment of this special assessment on his property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, SEPTEMBER 27TH, 2017 AND WEDNESDAY, OCTOBER 4TH, 2017.
Pagel of 1
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 14/PROJECT NO. 17-14
Alley #36
BID OPENING: 09/20/2017 @ 11:00 AM ENGINEER'S ESTIMATE $75,501.00 COMPLETION DATE: 10/03/2017
z
z
-
zo
r
_
o
=
Engineer's
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
Estimate michelle@mex-ting.net
320-587-5918
fax 320-587-1044
Juul Contracting Company
Merrill Wendlandt
P O Box 189
1060 Adams St BE
Hutchinson MN 55350
j ulcont@hutchtel.net
320-587-2989
fax 320-587-0964
Hjerpe Contracting Inc
Kurt H. Hjerpe
16246 Hwy 15 S
P O Box 517
Hutchinson MN 55350
esti mating@hj erpecoutracting
.com
320-2348305
fax 320-2347305
BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL
BASE BID
$75,501.50
$89,194.09
$94,923.25
$102,970.00
1
2021.501 MOBILIZATION
LUMP SUM
1
$1,300.00
$1,300.00
$5,277.01
$5,277.01
$1,500.00
$1,500.00
$3,400.00
$3,400.00
2
2104.501 REMOVE CURB AND GUTTER
LIN FT
46
$6.50
$299.00
$5.39
$247.94
$4.00
$184.00
$3.00
$138.00
3
2104.503 REMOVE CONCRETE WALK
SO FT
60
$2.00
$120.00
$4.13
$247.80
$4.00
$240.00
$1.00
$60.00
4
2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT
SO YD
80
$7.00
$560.00
$3.10
$248.00
$9.00
$720.00
$8.00
$640.00
5
2104.505 REMOVE BITUMINOUS PAVEMENT
SO YD
61
$12.00
$732.00
$4.07
$248.27
$3.50
$213.50
$6.00
$366.00
6
2104.511 SAWING CONCRETE PAVEMENT FULL DEPTH
LIN FT
20
$7.00
$140.00
$3.81
$76.20
$15.15
$303.00
$6.00
$120.00
7
2104.513 SAWING BITUMINOUS BITUMINOUS FULL DEPTH
LIN FT
235
$5.00
$1,175.00
$2.23
$524.05
$3.15
$740.25
$2;L0$470.00
8
2105.501 COMMON EXCAVATION
CU YD
390
$12.00
$4,680.00
$11.12
$4,336.80
$6.80
$2,652.00
$9.85
$3,841.50
9
1 2105.604 IGEOTEXTILE FABRIC TYPE V
SO YD
950
$1.751
$1,662.50
$1.011
$959.50
$2.001
$1,900.00
$1.55
$1,472.50
10
2112.604 SUBGRADE PREPARATION
SO YD
950
$1.45
$1,377.50
$1.69
$1,605.50
$0.80
$760.00
$1.70
$1,615.00
11
2211.501 AGGREGATE BASE CLASS 5
TON
15
$33.00
$495.00
$18.80
$282.00
$31.10
$466.50
$25.00
$375.00
12
2211.503 AGGREGATE BASE CLASS 5 (CV) (P)
CU YD
201
$24.00
$4,824.00
$14.69
$2,952.69
$19.50
$3,919.50
$34.00
$6,834.00
13
2357.502 BITUMINOUS MATERIAL FOR TACK COAT
GALLON
50
$7.50
$375.00
$6.09
$304.50
$7.00
$350.00
$2.65
$132.50
14
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 1.5' THICK
SO YD
740
$8.50
$6,290.00
$13.24
$9,797.60
$14.05
$10,397.00
$9.25
$6,845.00
15
2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,B 2.5' THICK
SO YD
670
$12.25
$8,207.50
$18.57
$12,441.90
$19.30
$12,931.00
$17.65
$11,825.50
16
2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) 4.5' THICK
SO YD
70
$28.00
$1,960.00
$41.60
$2,912.00
$42.00
$2,940.00
$35.60
$2,492.00
17
2503.511 8" PVC PIPE SEWER
LIN FT
100
$26.00
$2,600.00
$62.86
$6,286.00
$48.00
$4,800.00
$81.00
$8,100.00
18
2503.511 12" PVC PIPE SEWER
LIN FT
308
$28.00
$8,624.00
$33.94
$10,453.52
$48.75
$15,015.00
$56.00
$17,248.00
19
1 2503.602 ICONNECT TO EXISTING STORM SEWER
EACH
1
$750.00
$750.00
$1,105.12
$1,105.12
$600.00
$600.00
$4,200.00
$4,200.00
20
2506.502 CONSTRUCT DRAINAGE STRUCTURE TYPE C
EACH
2
$2,100.00
$4,200.00
$1,938.84
$3,877.68
$2,118.00
$4,236.00
$2,650.00
$5,300.00
21
2506.502 CONSTRUCT DRAINAGE STRUCTURE DES 60A020
EACH
1
$4,900.00
$4,900.00
$7,528.92
$7,528.92
$9,235.00
$9,235.00
$8,500.00
$8,500.00
22
2521.501 6" CONCRETE WALK
SO FT
80
$6.00
$480.00
$7.28
$582.40
$9.30
$744.00
$8.30
$664.00
23
2531.501 CONCRETE CURB AND GUTTER DESIGN D418
LIN FT
585
$19.00
$11,115.00
$22.10
$12,928.50
$19.90
$11,641.50
$16.70
$9,769.50
24
2531.501 CONCRETE CURB AND GUTTER DESIGN B618
LIN FT
45
$49.00
$2,205.00
$27.36
$1,231.20
$28.80
$1,296.00
$25.90
$1,165.50
25
2531.507 6" CONCRETE DRIVEWAY PAVEMENT
SO YD
80
$49.00
$3,920.00
$12.05
$964.00
$72.55
$5,804.00
$74.00
$5,920.00
26
2563.601 TRAFFIC CONTROL
LUMP SUM
1
$1,500.00
$1,500.00
$710.23
$710.23
$300.00
$300.00
$700.00
$700.00
27
2573.530 STORM DRAIN INLET PROTECTION
EACH
2
$100.00
$200.00
$76.10
$152.20
$80.00
$160.00
$75.00
$150.00
28
2574.525 COMMON TOPSOIL BORROW (LV)
CU YD
8
$45.00
$360.00
$57.07
$456.56
$40.00
$320.00
$22.00
$176.00
29
2575.501 SEEDING
SO YD
150
$3.00
$450.00
$3.04
$456.00
$3.70
$555.00
$3.00
$450.00
Pagel of 1
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Setting Public Hearing for Wellhead Protection Plan Part II
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Hutchinson is in the process of developing a wellhead protection plan amendment for its drinking water
supply wells. The completed wellhead protection plan, Part 2, draft for this system as required in the Minnesota
Wellhead Protection Rule (part 4720.5350, subparts 1-3) has been distributed to adjacent local government units for
their review. This portion of the plan includes information pertaining to:
1. The inventory of potential contaminants of concern within the drinking water supply management area;
2. The data that was considered in this portion of the plan;
3. Issues, problems, and concerns within the drinking water supply management area;
4. Goals, objectives, and action strategies to address the issues and concerns within the drinking water supply
management area;
5. A plan evaluation strategy; and
6. A contingency strategy in the event of water system disruption.
The Public Hearing will be an opportunity for the public to provide comments on Part II of the plan.
City staff recommends that the City Council order a Public Hearing (October 24th meeting at 6:00 PM) to review the
required changes to Part II of the Wellhead Protection Plan and receive any public comment.
BOARD ACTION REQUESTED:
Order Public Hearing for October 24th, 2017 City Council Meeting (6:00 PM).
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of Acceptance for Nu-Telecom Phone Services
Department: IT
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Tom Kloss
Agenda Item Type:
Presenter: Tom Kloss
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In 2010, the City of Hutchinson converted from Nu-Telecom's Centrex phone system to an internal Voice Over IP
phone system. The conversion modernized the system, and the city realized a savings on average of approximately
$45,000 per year. Over the last 8 years the pricing has risen steadily, due to inflation and changes in service.
Nu-Telecom has a new offering that is comparable to the Voice Over IP phone system that will result in a savings of
approximately $7000 per year over current costs. Along with the savings in monthly service, all hardware is provided
by Nu-Telecom and replaced as necessary for no additional fee. This price would be locked-in for a period of 9 years.
Mediacom also offers a phone solution for businesses. After reviewing the City's existing system, Mediacom staff felt
that due to the size and sophistication of the City's phone system, they could not provide a workable solution.
Under the current system, the average yearly service cost is $69,000
Under the new contract with Nu-Telecom the estimated average yearly service cost is $62,000
Staff is confident that the product/system offered by Nu-Telecom will adequately fulfill our service requirements and
we will realize a significant monthly savings. Staff recommends approval of the attached quote and moving into a
contract with Nu-Telecom.
BOARD ACTION REQUESTED:
Approval of Nu-Telecom Phone Service Quote.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Existing Internet and Video Services $ 423.25
Optional
1 Receptionist Enterprise (Per User) $ 49.95 $ 29.97
Wireless Headsets - $294.95 (Purchase Price)
This is an estimated quote for a Flexvoice Hosted Phone System through NU -Telecom.
This quote does not include long distance, all taxes and fees, prewiring, switch equipment or
on site labor the day of installation. The total counts for each item may vary, but the
Monthly Recurring Charge with discount will remain the same.
Date Name
Customer
Date Name
NU -Telecom Sales Consultant
Date Name
NU -Telecom Corporate Sales Manager
Quotation
Quote Name:
�J
■Y u- Telecom
Revised Flexvoice Hosted System
Quote Date:
The Best 5olutims for Video, Internet & Telecommunications
6/12/2017
235 Franklin St SW
Valid Thru:
Hutchinson MN 55350
6/30/2017
320-587-2323
Quoted by:
Bonnie Hamre
Quoted to: City of Hutchinson
320-234-5272
111 Hassan St SE
Hutchinson MN 55350
587-5151
9 Year Term
Acct #0146062
Description One Time Fees
MRC
118 Premium Packages $ 50.00
$ 5,900.00
$ 29.95
$
3,534.10
Yealink T46G Phones
58 Basic Package $ 50.00
$ 2,900.00
$ 19.95
$
1,157.10
Yealink T42G Phones
2 Polycom Conferencer 5000
$ 5.95
$
11.90
6 Expansion Modules
$ 2.95
$
17.70
5 Analog Lines - Parks Numbers
$ 50.00
$ 19.95
$
99.75
38 Additional Number/Lines $ 30.00
$ 1,140.00
$ 4.95
$
188.10
32 Voicemails on Additional Numbers
$ 4.95
$
158.40
2 Obihai Devices for Strobes (234-0550,0532)
$ 4.95
$
9.90
2 Auto Attendants $ 30.00
$ 60.00
$ 9.95
$
19.90
2 Site Set Up Fee $ 200.00
$ 400.00
Flexvoice System Total
$10,710.00
$
5,196.85
Set Up Fees 1/2 Price
$ 5,355.00
55 - B1 Analog Lines ($21.56)
$
1,185.80
$
6,382.65
Total - 40% Goverment Discounted Price
$
3,829.59
Existing Internet and Video Services $ 423.25
Optional
1 Receptionist Enterprise (Per User) $ 49.95 $ 29.97
Wireless Headsets - $294.95 (Purchase Price)
This is an estimated quote for a Flexvoice Hosted Phone System through NU -Telecom.
This quote does not include long distance, all taxes and fees, prewiring, switch equipment or
on site labor the day of installation. The total counts for each item may vary, but the
Monthly Recurring Charge with discount will remain the same.
Date Name
Customer
Date Name
NU -Telecom Sales Consultant
Date Name
NU -Telecom Corporate Sales Manager
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Massage License - Hui Wang
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Hui Wange of Angel's Massage LLC has submitted a massage license application into administration for review and
processing. The application is for Ms. Wang to provide massage services at her business located at 24 Main Street
South. A background check was completed of Ms. Wang and the police department does not object to the issuing of
the license. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Hui Wang of Angel's Massage LLC to provide massage services at 24 Main
Street South
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City v,9A�
7AZ
MEMORANDUM
POLICE ! EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Daniel T. Hatten
DATE: August 3, 2017
RE: Massage License Application
A background check was conducted on Ms. Hui Wang in reference to her obtaining a
massage license in the City of Hutchinson.
It would be my recommendation to grant Ms. Hui Wang this massage license based on
the information gathered during the investigation.
Ciry of
111 Hassan Sheet Southeast
Hutchinson, MN 55350
(330)587-5151 Fax: (320)234-4240
City of Hutchinson
Application for Massage Service License
(Under Ordinance No. 119)
Business Information
Nit
Business Nance ,, -
I4Lk Vl5cy)
Business Address City
Zoning District
*verifv the proposed we is allowed in ibis _oning district
License Fee: $175
Operating Year: ag ' G
'I ):Li
tg67
Phone Number
Mn 65 350
State Zip
-Il t 3-•j 1-7 cw�o I i
'Corporate Information (if a licable) 1f
Cor porare Name Phone Number
qle� A 1 t tnri 56w) l
Corporate Address City State Zip
Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
Name: dtq
M1 Irvt
Address City State Zip
Name:
Address City State Zip
*If necessary, list additional owner(s)lcotporate officer(s) on a separate sheet ofpaper
Lessee if applicable
Name:
Address City State Zip
LOperators (list all individuals involved in giving massa" services)
Name: HWI
Address
-Name-
q
City
State
Zip
it} Sari. Zip
klf ,?rlist cadrlttiowli r:i,•:;: r;r ; tt ,..tf:zNt .tf ,, +;;
City of Hutchinson
Application for Massage Service
Page 2 of 3
Describe Nature of Massage Business and Massage Services Offered
I
�IG6LA,,e,
Fb- nia i saa" baV YyiA-5�
Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section
119.07 of Hwchinson City Code)
1 &-G L f ►1 a,w
Insurance Company agent's �Name
Address City $tate Zip
Phone Number
Statement
Fax Number
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
than traffic violations?
❑ YES X NO
If yes, state nature of offense and punishment or penalty therefore:
Manager information (Stchon 1 19.00 of Mach-inson City Code reyuixes that the i77ariager of the establls'---eut be "a natural
person who is a resident of the City". Please complete the following continning compliance with this ordinance}
,41_y, -4-7-45x--ne'
Alancager Name Phone iVumber
145 AAj
Manager Address
FF-�'G7C F z') Mr\j
City
Checklist (all items must be checked "ves" in order for the application to be processed)
State
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordianarce: 0 -yes ❑ no
Application fee paid in full (check or money order): yes ❑ no
Application completed in hill and signed: )& yes ❑ no
-3��-D
zip
City of Hutchinson
Application for Massage Semce
Page 3 of 5
1 hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I .fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Nlassage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000.00 or by i ` priso nt for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
7 iizlr�
Signature ofAppliccant Date
Print Name Title
(VOTE: No application will beforwarded to the City Council unless received one week prion to the regular Council
meeting, jilted out in completion, aced fee payment is attached.
Internal Use Only
Zoning/ _
Building: 4approved ©denied Notes: !I i
Fire Wapproved © denied Notes: �7
Police 4 approved ❑ denied Motes: f jj��{IVLD
City Council 0 approved 0 denied Notes:
H! Licenses A pp I icat mnV Mw Agc. ac
City afMachinson
.4pplication for jlfasscage Service
Pagae 5 of 5
MASSAGE ESTABLISHMENT
Ordinance 119.06 requires that the manager of the establishment be "a natural person who is a resident
of the City". Please complete and sign the following confirming the above.
Estalalishr�nent Information
(,E71 -- - 53'ry
Est ishment Name Phone Number
Establishment Address City State Zip
Owner/Corporate Information 11
Owner/Corporate Name Phone Number
o VtiK q Bra,rr /-n Y7
Owner/Corporate Address City State Zip
Information
Manager Name Phone !Number
144 X11i I oAA k -e,. Ayz ft'r rfcli AA 5 a S0
Manager Address City State Zip
I declare that the information I have provided on this application is truthful, and I authorize the City of
Hutchinson to investigate the information submitted.
of owner or authorized of
fzcei of establishment
-71J'2, IP
Daie
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - ISD 423 Foundation
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The ISD 423 Foundation has submitted a short-term gambling license application into administration for review and
processing. The application is for an event the organization is holding on September 30, 2017. The applicant has
completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to ISD 423 Foundation on September 30, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 0
1 I I I lasian Street Southeast
Hutchinson, MN 55350
(320)587-5151 Fax -(324)234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 555
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
A2plication Type
Short Perm Date(s) 12 - 3 / 7 Fee: $30.00
Mo hID /Year - Wn41AylYjar
Organization Information
Name Ph e Number
.4ddres.s where regular meeting are held City Stine Zip
Federal or State [D: 7 I - I �5- S- T 5- i--�
Day and time of meetings? 9U : r � e +�6
Is this organization organized under the flaws of e State of ;Cyes ❑ no
}-tow long, has the organization been in existence? >How may members in the organization?
What is the purpose of the organization? PC 1j V I Je-
In whose custody will organization records be kept? J
Name Aone Number
Address Ci State Zip
j Duly Authorized Officer of the Organization Information 11
3)
True Name Phone Number
0111
Resrclence Address Ciry State zip
Date of Birth: ] 1 r t % Place of Birth: ;J [JLC and
Monih/duylyear (lily State
Have you ever been convicted of any crime other than a traffic �
offense? Ll yes W n❑
Ifves, explain:
P Y.;P 3
Cin, of Hutchinson
pplica lion for Gambling Devices License
Page: rf3
Designated Gambling Manager (.uali red under Minnesota Statute 329)
1(3
Trace Name Ph e Number
r
Residence Address City State Zip
Date of Birth- I1Z 1 Place of Birth:
Mont daylyear City Stale
Have you ever been convicted of any crime other than a traffic offense? O yes WO
If yes, explain:
How long have you been a member of the organization? �n/y
Garne InformationZ-
Location #I
C ` f .e 7j C, fa /' % 'ark )
3r+} <> V
Name gflocation whereame will he laved
_�_ � .i Q- Cj H(,4 (
Phone Number
Wili 5 _� 3,5..E
_
Adrdress of localioo here garne wig he played City
Stare Zip
Date(s) and/or days) gambling devices will be used:
g
AM
Hours of the day gambling devices will be used: From ��
AMy
To
_ �
Maximum number of player: e,Q
Will prizes be paid in money or merchandise? A-m-oney ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
4D ❑ no
Les, will a charge be made for such refreshments? PF<es ❑ no
Game Information , t_ jr e
Location #2
Name of locationh re game wiVbe played
Phone Number
Address of location wh re game will 6e player! City
State Zip
Date(s) and/or day(s) gam6 ing devices will be used: _ /. t
f AN]
I Iours of the day gambling devices will be used: From-
_
AM
I'o p
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money merchandise
Wil] refreshments be served during the time the gambling devices will be used? Okrly�es ❑ no
If yes, wiI I a charge be made for such refreshments? gions ❑ no
CUT ref 11uh.hinson
f pplicannn,]or Gambhng Devices License
Puge 3 q13
Officers of the Organization Qfnecessary, list additional names on separate sheet)
,list additional names an separate sheet)
Name
TM rf Jl c,-1- h,66 -�'
C k
'Z
Y Residence Address
Name
State
Title
_
U Ir.a4-t �
�i
/yi�
iY
Residence Address
Residence Address
City
State
Zip
J
Title
Residence Address
Name
, 0 C
v.
Title
rv�Yj
�,
Residence` Address
City
State
zip
//
r C -e k
—
Name
(J�u1
v
1N'r''
Titl
1"
5
Residence Address
City
.51ale
zip
Officers or Other Persons Paid for Services Information {i rrecessa
,list additional names an separate sheet)
Name
Title
Y Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
Cit
State
Zip
I lave you (Garnbling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager lyes ❑ no J) Authorized Officer 9ryes ❑ no [:41
Initial Initial
declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof.
!i VZ�I(
.signature of authorized off icer r f'organizalion Date
ignalure ofgambling manager oj'organiaation Date
Internal Use Only
City Council ❑ approved 0 denied Notes;
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of 2 lot preliminary and final plat for LJM Addition - 579 2nd Ave Sh
Department: Planning
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Larry Murphy has submitted a preliminary and final plat to create a two-lot plat for the property located at 579 2nd
Avenue SE. Mr. Murphy proposes to utilize this location for equipment storage for his construction related/snow
removal businesses. Please note that the City Council approved a one lot plat for this area in July, however the
applicant decided to change to a 2-lot plat instead. Please note Staff is including a new resolution for the Conditional
Use Permit portion of this project that was approved in July. Originally the CUP and the 1 lot plat were approved in
the same resolution. Since the applicant decided against the 1 lot plat that resolution will not be recorded and a new
resolution is need for the Conditional Use Permit.
There was nobody from the public that spoke regarding this request. It was approved unanimously by the Planning
Commission.
BOARD ACTION REQUESTED:
Approval of resolution 14770 and 14771.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14771
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A PRELIMINARY AND FINAL PLAT FOR LJM ADDITIONAL AT 579 2ND AVE
SE, LARRY MURPHY, APPLICANT.
FACTS
1. Larry Murphy is the applicant and owner of a parcel of land located at 579 2nd Ave SE,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
LOTS 4 and 5, Block 18, SOUTH HALF OF HUTCHINSON, McLeod
County, Minnesota.
AND
That part of Huron Street adjacent to Lots 4 and 5, Block 18, SOUTH
HALF OF HUTCHINSON, lying West of the centerline of said street,
McLeod County, Minnesota.
3. Larry Murphy, applicant and property owner, has applied to the City for a preliminary
and final plat of LJM addition at 579 2nd Ave SE, Hutchinson, MN.
4. The property is located in the I/C Industrial/Commercial) Zoning District.
5. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the preliminary and final plat on
September 19, 2017.
6. The City Council of the City of Hutchinson reviewed the requested preliminary and
final plat on September 26, 2017 and has considered the recommendation and findings
of the Planning Commission and hereby does recommend approval.
APPLICABLE LAW
7. The preliminary and final plat request meets the following standards as required in
Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal
Code.
CONCLUSIONS OF THE LAW
8. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that preliminary and final plat of LJM addition are approved.
Findings of Fact — Resolution 14771
Preliminary and Final Plat LJM Addition
5792 nd Ave SE
9/26/2017
Page 2
Adopted by the City Council this 26th day of September, 2017.
ATTEST:
Matt Jaunich Gary T. Forcier
City Administrator Mayor
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14770
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A CONDITIONAL USE PERMIT TO ALLOW A POST FRAME ADDITION TO AN
EXISTING BUILDING AND A NEW POST FRAME BUILDING FOR A
CONSTRUCTION COMPANY AT 579 2ND AVE SE IN AN I -C ZONING DISTRICT,
LARRY MURPHY, APPLICANT.
FACTS
Larry Murphy is the applicant and owner of a parcel of land located at 579 2nd Ave SE,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
LOTS 4 and 5, Block 18, SOUTH HALF OF HUTCHINSON, McLeod
County, Minnesota.
AND
That part of Huron Street adjacent to Lots 4 and 5, Block 18, SOUTH
HALF OF HUTCHINSON, lying West of the centerline of said street,
McLeod County, Minnesota.
3. Larry Murphy, applicant and property owner, has applied to the City for a conditional
use permit to allow a post frame addition to an existing building and a new post frame
building for a construction company at 579 2nd Ave SE, Hutchinson, MN.
4. The property is located in the I/C Industrial/Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.066 and
154.123 of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on July 18,
2017 with the following findings and conditions:
a. Four paved parking spaces are required on site, of which one must be a
handicap space.
b. The zoning ordinance requires the parking area and access drives be paved
with an all-weather surface such as, concrete or bituminous. The access drives
from the street to the front of each building must be a minimum of 24 feet wide
and be paved with an all-weather surface. The parking area will also require an
adequate drive aisle/turnaround that are paved.
c. The City shall approve a final site layout plan that clearly shows the parking
areas and access drives that will be improved with an all-weather surface.
d. The area located between the two existing curb cuts within the right-of-way
along 2nd Ave. SE shall be planted with grass.
e. Any outdoor storage on the site will be required to be screened with a fence.
f. If the appearance of the lot is not neat and tidy or is unsightly, as determined
by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
Findings of Fact — Resolution 14770
Conditional Use Permit
5792 nd Ave SE
9/26/2017
Page 2
g. The standards for granting a conditional use permit would be met, subject to
the conditions stated.
h. The proposed building and site improvements shall comply with the standards
of the I/C district and the Zoning Ordinance, as well as all other City regulations.
i. The conditional use permit shall remain in effect as long as the conditions
required by the permit are observed. Any expansion or intensification of a
conditional use or change to another conditional use requires approval of a new
conditional use permit.
j. If the proposed use fails to start operation within one year of the conditional use
permit being granted, the conditional use permit shall be deemed null and void
and a new conditional use permit must be applied for.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on September 26, 2017 and has considered the recommendation
and findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
a. Four paved parking spaces are required on site, of which one must be a
handicap space.
b. The zoning ordinance requires the parking area and access drives be paved
with an all-weather surface such as, concrete or bituminous. The access drives
from the street to the front of each building must be a minimum of 24 feet wide
and be paved with an all-weather surface. The parking area will also require an
adequate drive aisle/turnaround that are paved.
c. The City shall approve a final site layout plan that clearly shows the parking
areas and access drives that will be improved with an all-weather surface.
d. The area located between the two existing curb cuts within the right-of-way
along 2nd Ave. SE shall be planted with grass.
e. Any outdoor storage on the site will be required to be screened with a fence.
f. If the appearance of the lot is not neat and tidy or is unsightly, as determined
by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
g. The standards for granting a conditional use permit would be met, subject to
the conditions stated.
h. The proposed building and site improvements shall comply with the standards
of the I/C district and the Zoning Ordinance, as well as all other City regulations.
i. The conditional use permit shall remain in effect as long as the conditions
required by the permit are observed. Any expansion or intensification of a
conditional use or change to another conditional use requires approval of a new
conditional use permit.
j. If the proposed use fails to start operation within one year of the conditional use
permit being granted, the conditional use permit shall be deemed null and void
and a new conditional use permit must be applied for.
Findings of Fact — Resolution 14770
Conditional Use Permit
5792 nd Ave SE
9/26/2017
Page 3
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.175 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Larry
Murphy, applicant and property owner, to build a post frame addition and a new post frame
building and operate a construction company at 579 2nd Ave SE is hereby approved.
Adopted by the City Council this 26th day of September, 2017.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
I..
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: September 14, 2017, for September 19, 2017, Planning Commission Meeting
Application: Consideration of a two lot preliminary and final plat of LJM Addition.
Applicant: Larry Murphy
PRELIMINARY AND FINAL PLAT OF LJM ADDITION
Larry Murphy has submitted a preliminary and final plat to create a two -lot plat for the property
located at 579 2nd Avenue SE. Mr. Murphy proposes to utilize this location for equipment
storage for his construction related/snow removal businesses.
GENERAL INFORMATION
Existing Zoning: PC Industrial/Commercial District
Property Location: 579 2nd Ave SE
Preliminary and Final plat
LJM Addition
Planning Commission - 9/19//17
Page 2
Lot Size: 22,869 square feet (.525 Acres)
Existing Land Use: Storage/industrial use
Adjacent Land Use: Industrial and park/open space land uses
Adjacent Zoning: I/C and R-3 Residential
Comprehensive
Land Use Plan: Medium Density Residential
Zoning History: This property has been used for storage/industrial purposes for the past
several decades.
Applicable
Regulations: Sections 153.36 and 153.50 of the City Code
Preliminary and Final Plat:
The proposed LJM Addition combines two old 66' x 132' lots with a portion of vacated right-of-
way from Huron St SE to create two larger lots. There is one existing building on site that is
approximately 60' x 65' in size. There is an easement for utilities on the east side of the lot that
is 20 feet wide. No permanent structures will be allowed over this easement. The preliminary
and final plat as shown, appear to meet all of the City of Hutchinson Zoning Ordinance and
Subdivision Ordinance Requirements.
Stormwater Management:
It should be noted that this site is within the Shoreland Zoning District. The shoreland district
regulates the amount of impervious surface on lots. Typically, lots are allowed to go to 25%
impervious surface without additional stormwater mitigation to go to a higher amount. Since
this lot is basically all gravel right now and gravel is considered an impervious surface the
addition of the buildings to the site will not increase the impervious surface on site. The lot is in
essence "grandfathered" regarding the fact that the impervious surface coverage is close to
100%.
The lot is within the 0.2 percent annual chance for flooding, or zone X flood zone per FEMA.
The 0.2 percent annual chance used to be called the 500 -year floodplain. It does not appear any
special requirements need to be followed within this area.
Recommendation:
Staff recommends approval of the preliminary and final plats with the following
recommendations:
The final plat shall be recorded at the McLeod County Recorder's Office within 270
days of approval.
LJM ADDITION
PRELIMINARY PLAT
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HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of CUP for A Brewery/Tap Room at 900 HWY 15 S
Department: Planning
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This request is for a Brewery/Tap Room to be located in the former WCI Thrift building at 900 HWY 15 South. The
size of the space being utilized is approximately 8,000 square feet. 4,920 square feet will be dedicated to storage for
the brewery/tap room and 3,000 square feet for the tap room, entry way and cooler. There will be seating for
approximately 90 customers and a total occupancy of 108. This use required a conditional use permit in the C-4
zoning district.
There was discussion at the Planning Commission meeting regarding site access. Staff noted that the primary
entrance can only be accessed off of Hwy 15 South and not northbound. Staff noted it is likely that vehicles will enter
the site off of Linden Avenue. There is a paved drive from Linden Avenue to the front of the building where the
parking lot is. The applicant also noted there will be an occasional food truck on-site, as well as occasional music
outside. The outdoor events would have to comply with all of the noise ordinance requirements, as well as obtain any
special permits/licenses necessary. Site lighting was also discussed and it was noted that there is a parking lot light
in front of the building and that if parking is used in the rear of the building in the future that lighting will be needed.
Three people from the public spoke regarding this request, Ron Doring, 225 Hwy 15 S, spoke against the project and
noted traffic, noise, smell, and drunks as primary objections. Carol Johnson of Lakewood Dr. noted she doesn't live in
the neighborhood but from her experience there isn't a lot of street lights in the area and this could be a safety
concern. Ken Bentz, who owns 826 Franklin St SW along with his siblings noted that he isn't opposed to the project
but had some questions. He asked about access to the old alley and it was noted he should work with the owner of
the adjacent property to develop an easement and he may have a prescriptive easement because all of the years of
use. He also noted that he would like snow piled up so it doesn't negatively affect his property. Dan Hart, applicant
stated they want to be good neighbors and he didn't expect any issues with the easement or snow removal issue.
The planning commission asked about deliveries and their frequency. It was noted that there would be one grain
delivery per week with a box truck and beer would be delivered with vans off site. The request was unanimously
approved.
BOARD ACTION REQUESTED:
Approval of conditional use permit.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14772
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT FOR A BREWERY AND TAP ROOM INA A C-4 ZONING DISTRICT
LOCATED AT 900 HWY 15 S, DANIEL HART, APPLICANT.
FACTS
1. CGE Properties, LLC is the owner of a parcel of land located at 900 Hwy 15 S, Hutchinson
Minnesota; and,
2. The subject property is legally described as:
The Westerly 41.25 feet of Lot 11, the Westerly 41.25 feet of Lot 12, and all of Lot 15, Auditor's Plat
of the South Half, Section 6, Township 116 North, Range 29 West (County PID#'s 23.207.0100,
23.207.0110 & 23.207.0140)
3. Daniel Hart has applied to the City for a conditional use permit for a Brewery and Tap Room in the C-
4 zoning district at 900 Hwy 15 S, Hutchinson MN.
4. The Planning Commission met on September 19, 2017, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction.
d. All parking spaces utilized for this use must be paved and accessed from a paved
driveway/drive aisle.
e. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed.
f. A detailed site plan with parking lot dimensions shall be provided with building permit
submittal.
g. The parking area for the food truck should be noted on the site plan. If the food truck impacts
parking, more spaces will be needed.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on September 26, 2017 and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
Findings of Fact — Resolution # 14772
900 Hwy 15 S Conditional Use Permit
Page 2
c. The Applicant must obtain all necessary permits for any construction.
d. All parking spaces utilized for this use must be paved and accessed from a paved
driveway/drive aisle.
e. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed.
f. A detailed site plan with parking lot dimensions shall be provided with building permit
submittal.
g. The parking area for the food truck should be noted on the site plan. If the food truck impacts
parking, more spaces will be needed.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.064 (C)
of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit for a Brewery and Tap Room in the C-4 zoning district at 900 Hwy
15 S, Hutchinson MN is approved.
Adopted by the City Council this 26th day of September, 2017.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: September 15, 2017, for September 19, 2017, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BREWERY AND TAP ROOM
LOCATED IN A C-4 ZONING DISTRICT LOCATED AT 900 HWY 15 SOOUTH.
Applicant: Daniel Hart
CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BREWERY AND TAP ROOM LOCATED IN
A C-4 ZONING DISTRICT.
This request is for a Brewery/Tap Room to be located in the former WCI Thrift building at 900 HWY 15 South.
The size of the space being utilized is approximately 8,000 square feet. 4,920 square feet will be dedicated to
storage for the brewery/tap room and 3,000 square feet for the tap room, entry way and cooler. There will be
seating for approximately 90 customers and a total occupancy of 108. This use required a conditional use
permit in the C-4 zoning district.
Conditional Use Permit
900 HWY 15 So.— Brewery/Tap Room
Planning Commission — 9-19-17
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 — Fringe Commercial District
Property Location: 900 Hwy 15 S
Lot Size: 215' x 360' or 1.75 acres
Existing Land Use: Commercial
Adjacent Land Use
And Zoning: C-4 — Fringe Commercial
Comprehensive
Land Use Plan: Commercial
Zoning History: C-4 for past 50 years or more
Applicable
Regulations: City Code of Ordinances Sections 154.064
Transportation: The property will be primarily accessed by Highway 15
Physical Characteristics: 215' x 360' (1.8 acres)
Analysis:
The conditional use permit is needed for Brewery and Tap Rooms in this zoning district. This site has been
vacant for some time and this use has the potential to be very popular.
Staff recommends approval of this request.
Access and Parking:
Access will be primarily off Highway 15 South. There is a 32' curb cut at the entrance to the site off Highway
15. The parking lot is currently paved. The applicant and property owner are planning some parking lot
improvements that include turning a portion of the center grass area into a drive aisle. The northerly drive aisle
loop between the parking spaces is approximately 18' wide and is a one-way loop. The southerly loop is
approximately 14' wide. The center grass area is going to be reduced in size to make the drive aisle wider. In
addition, a portion of the existing grass south of the parking lot will be turned into additional parking.
A use like this basically requires one parking space per table, which would equate to 28 parking spaces.
Additional spaces would be needed for employees. The site currently has 27 parking spaces existing. The
proposed site plan indicates 35 parking spaces for the site. There is also a large gravel lot in the back that could
be utilized for overflow parking. If it is determined at some point in the future that the rear lot is consistently
being used a portion of that lot will be required to be paved and striped.
Utilities:
Any electric, gas, or other utilities that need to be relocated will be at the cost of the applicant.
Conditional Use Permit
900 HWY 15 So.— Brewery/Tap Room
Planning Commission — 9-19-17
Page 3
Conditional Use Permit:
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Conclusion:
1. The proposed use is desirable and will contribute to the general welfare of the neighborhood in the
subject location, as it will be consistent with the Comprehensive Plan future land use designation.
2. The proposed use is not anticipated to have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities, and other matters
affecting the public health, safety, and general welfare as the use of the property will remain very
similar to the existing use of the property.
3. The proposed use will be designed, arranged, and operated to permit the development and use of
neighboring property in accordance with the applicable district regulations, just as they are used
today.
Recommendation:
Staff recommends the approval of this request to the Planning Commission because the applicant's request
meets the standards for approving a conditional use permit provided above.
If the Planning Commission recommends approval of the applicant's request, staff suggests the following
conditions be part of the approval:
I. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building and site improvements shall comply with the standards of the C-4 district and
the Zoning Ordinance.
3. The Applicant must obtain all necessary permits for any construction.
4. All parking spaces utilized for this use must be paved and accessed from a paved driveway/drive
aisle.
5. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed.
LINDEN AVENUE
r . l
-mar — - — - — - - - - - _-_-7
STATE HIGHWAY NO. 15
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of Vacation of Right of Way - Bridgewater Estates 2nd Addition
Department: Planning
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicants are seeking to vacate a portion of City right-of-way on Mahogany Court SW. The area was originally
platted as a half-moon cul-de-sac but the actual cul-de-sac was never constructed, which results in a large area of
unused City right-of-way. Currently, the properties at 1619 and 1625 Mahogany Court have houses built on the lot.
The lot at 1613 is currently vacant and by vacating the right-of-way there is more buildable area on the lot. If this
request is approved, construction on a new home will start as soon as possible.
Nobody from the public spoke regarding this request.
The Planning Commission unanimously approved the request.
BOARD ACTION REQUESTED:
Approval of vacation of right of way.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14776
RESOLUTION APPROVING THE VACATION OF A PORTION OF CITY RIGHT OF WAY ON
LOTS 3,4 AND 5 BLOCK 1 BRIDGEWATER ESTATES 2" ADDITION, HUTCHINSON.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. The City of Hutchinson., property owner, petitioned for the vacation of dedicated City rights of way on
Lots 3, 4 and 5 Block 1 Bridgewater Estates 2nd Addition. The areas are legally described as:
LEGAL DESCRIPTION FOR VACATED RIGHT -OF - WAY:
DESCRIPTION FOR VACATING PART OF MAHOGANY COURT SW
BRIDGEWATER ESTATES SECOND ADDITION
Vacate that part of Mahogany Court Southwest in BRIDGEWATER ESTATES SECOND ADDITION, according to the recorded
plat thereof, lying northerly and northwesterly of a line described as follows:
Commencing at the southeast corner of Lot 3, Block 1, of said BRIDGEWATER ESTATES SECOND ADDITION; thence North
89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of said Lot 3 a distance of 41.65 feet to an angle
point in said south line Lot 3 and the point of beginning of the line to be described; thence continuing North 89 degrees 28 minutes
26 seconds West 37.75 feet; thence South 66 degrees 01 minute 37 seconds West 39.47 feet; thence South 38 degrees 36 minutes
36 seconds West 38.16 feet to the southeasterly corner of Lot 5, Block 1 of said BRIDGEWATER ESTATES SECOND
ADDITION, and said line there terminating.
Reserving an easement for drainage and utility purposes in favor of the City of Hutchinson over, under and across that part of said
Mahogany Court Southwest being vacated.
2. The City Council has the Planning Commission recommendation for approval and has found that the public
interest will still be served by disposing of Right -Of -Way that is not needed and will benefit the adjoining
landowner.
3. The City Council has determined that this vacation is in keeping with the general planning of the City.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the vacation of Right -of -Way as described above.
Adopted by the City Council this 26th day of September, 2017.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To:
From:
Date:
Application
Applicants:
Hutchinson Planning Commission
Dan Jochum, AICP
September 14, 2017, for September 19, 2017, Planning Commission Meeting
Consideration of a request for a vacation of a portion of City right-of-way
on Lots 3,4, and 5 of Block 1, Bridgewater Estates 2nd Addition.
Bonneville Land and Cattle Co. LLC
Anthony Bridge
Shawn Mathews
VACATION OF RIGHT-OF-WAY
Applicable
Regulations: Section 14.05 Vacation of Streets - City Charter
Brief Description:
The applicants are seeking to vacate a portion of City right-of-way on Mahogany Court SW. The
area was originally platted as a half-moon cul-de-sac but the actual cul-de-sac was never
constructed, which results in a large area of unused City right-of-way. Currently, the properties at
Vacation of Right -of -Way
470 High St. NE and Highway 7 East
Planning Commission -December 15, 2015
Page 2
1619 and 1625 Mahogany Court have houses built on the lot. The lot at 1613 is currently vacant
and by vacating the right-of-way there is more buildable area on the lot. If this request is approved,
construction on a new home will start as soon as possible.
Analysis and
Recommendation:
Staff recomments approval of the vacation of right-of-way with the following requirements:
1) Bonneville Land and Cattle Co. LLC must provide legal descriptions of the three parcels
of land created to the City in order for the City to quit claim deed the vacated property to
the adjacent property owner.
2) The driveway of the proposed home at 1613 Mahogany Court SW shall be limited to 22
feet wide at the new right-of-way line created.
3) Bonneville Land and Cattle Co. LLC shall ensure there are no private utilities in the area
to be vacated and provide this information to the City.
4) Bonneville Land and Cattle Co. shall ensure all existing driveways will meet appropriate
setbacks.
EXHIBIT FOR VACATION OF PART OF
MAHOGANY COURT SW
BRIDGEWATER ESTATES SECOND ADDITION
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th—
lb*QW�ng Of �a°,«t L.2 v ° :� 7r° 3 �°:�1
c CO A 1O leng ter s&~)r SIM vs. said Lot 3 to the point of la"inMnq.
,] V f Y AREA -W Square Foot
LOT a BLOCK I
N
G, INC
261Y aiwaswam `"
COURT SW
I 1 Norma, car illy rhot Ihlr Survey, PION or
2 �up.�Yl�i:n end �h I I %F%4 awlyy Vern dlrset
i Lend surverer ander She lows of the Star* of
YI•M.. le.
Dock 2 alxl f r d f�
JAW46 prit.9-h
Pete: 6" — LI" N.. AVAMAF
LOT 5, BLOCK 1
That Wpo OF vocpted MailMany Court Southweet in BRIDGEWATER
ESTATES SECDND ADp01ON, vocorfing to the recorded plot th.r.af.
de.mb.d as fall*";
Cnmmwlcina at She southeast corner of Lot 3. Block 1, of said
2B m1n.1" 26 "oWs wart. aealmrd fM
Bne of mold Lot 3 a distance of 4145 Now
maid mouth Ins Lot 3; than" contln N
minvtem 28 seconds watt 37..75 }mak
.route 37 seconds. West 39-47 loot to ter
thot port OF vo"tad lloh ony Cont Saul
thmncm South 36 degree. 36 ril 38 i
to th. southsamt.rrpty, corner v} Let S, tlAocl
ESTATES SECOND ADpfROH; "w""norther
of ouid Lot $ to the me rlheoml.rty comer
south 34 dmpreom 04 minute. 21 .econds
point of trpinring.
ARE4-1015 Square Fent
3
2 That port d —ted Mohagorg Court Savtheemt In EHDGENATER ESTATES SECOND ADDMON,
ti sxA
5' - -
L 1lW.lp
,;Pi
4S gp'00
r''T`r
R
t; 3 ~
a000rdlnp to th. --dad plat thereof. 4n.11hed o. }allows:
Can—irg at th. eoAhoost amen of Lot 3, Bleak 1. of .aid tiRIDCEfm.TEA ESTATES SECOND
ADDI}10N; 1N—x, North T ap rope 20 .route. 26 seconds eek, aetumad Wonq the
mouth Bne al maid LIA S o dleFona of 41.05 Fast to on w poklt in meld —th r • Let 3; ll .
Wd of
that oartgOf yvootnd North 40 u hogmy Court SouShNOS to a desarlbedr�'. Tthsnp SaAeel to the n 00 dap q 01q ai
rnlnute 37 .nesse. meed 39.47 ted; thMa Horth 7.4 dmprcw OM1 .Snub. 21 encores mea! 38.00
feet to me 4outhWederly amen m Lae 4. FNxh T or Bold BRIOOEwATE1R ESTATES SECOND ADDf1gN;
�yI thsna nprthmeeteAy, vlhng the .ouShedy Nine M said Lot 4 W thin .eufhead.rty c a said lA!
s.6 West 33.84 }sat to the o} aglnning.
SSi
4; then.. Soalh DD degree. 01 minute oevosdm point
'
AREA -2010 Square Fast
N
G, INC
261Y aiwaswam `"
COURT SW
I 1 Norma, car illy rhot Ihlr Survey, PION or
2 �up.�Yl�i:n end �h I I %F%4 awlyy Vern dlrset
i Lend surverer ander She lows of the Star* of
YI•M.. le.
Dock 2 alxl f r d f�
JAW46 prit.9-h
Pete: 6" — LI" N.. AVAMAF
LOT 5, BLOCK 1
That Wpo OF vocpted MailMany Court Southweet in BRIDGEWATER
ESTATES SECDND ADp01ON, vocorfing to the recorded plot th.r.af.
de.mb.d as fall*";
Cnmmwlcina at She southeast corner of Lot 3. Block 1, of said
2B m1n.1" 26 "oWs wart. aealmrd fM
Bne of mold Lot 3 a distance of 4145 Now
maid mouth Ins Lot 3; than" contln N
minvtem 28 seconds watt 37..75 }mak
.route 37 seconds. West 39-47 loot to ter
thot port OF vo"tad lloh ony Cont Saul
thmncm South 36 degree. 36 ril 38 i
to th. southsamt.rrpty, corner v} Let S, tlAocl
ESTATES SECOND ADpfROH; "w""norther
of ouid Lot $ to the me rlheoml.rty comer
south 34 dmpreom 04 minute. 21 .econds
point of trpinring.
ARE4-1015 Square Fent
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/11/2017 - 09/26/2017
Check/
Check Date
Det
Vendor Name
Description
Amount
09/15/2017
EFT544
EFTPS
8/27 - 9/9/2017 PAYROLL
65,306.72
09/15/2017
EFT545
Aflac
8/27 - 9/9/2017 PAYROLL
170.41
09/15/2017
EFT546
MN Dept of Revenue
8/27 - 9/9/2017 PAYROLL
12,295.09
09/15/2017
EFT547
PERA
8/27 - 9/9/2017 PAYROLL
47,287.47
09/15/2017
EFT548
TASC-Flex
8/27 - 9/9/2017 PAYROLL
1,886.76
09/15/2017
EFT549
TASC-H S A
8/27 - 9/9/2017 PAYROLL
11,787.62
09/15/2017
EFT550
ICMA
8/27 - 9/9/2017 PAYROLL
2,222.40
09/15/2017
EFT551
VOYA
8/27 - 9/9/2017 PAYROLL
990.00
09/15/2017
EFT552
MNDCP
8/27 - 9/9/2017 PAYROLL
305.00
09/15/2017
197853
MNPEA
8/27 - 9/9/2017 PAYROLL
624.00
09/15/2017
197854
UNUM Life Insurance
8/27 - 9/9/2017 PAYROLL
981.09
09/15/2017
197855
HART
8/27 - 9/9/2017 PAYROLL
663.87
09/11/2017
197852
ERIC WANGEN
CONST EASEMENT, RELEASE OF POTENTIAL CLAIMS
15,000.00
09/13/2017
197856
POSTMASTER
OCT - SR NEWSLETTER POSTAGE
98.00
09/13/2017
197857
POSTMASTER
POSTAGE - UTILITY BILLS
1,000.00
09/13/2017
197858
POSTMASTER
POSTAGE - UTILITY BILLS
50.00
09/26/2017
197859
3D SPECIALTIES
SURFACE MOUNT, SHEAR BOLT, WRENCH
535.08
09/26/2017
197860
A.M. LEONARD INC
R&M SUPPLIES FOR FORESTRY
518.38
09/26/2017
197861
AARP
SEPT AARP INSTRUCTION
525.00
09/26/2017
197862
ACE HARDWARE
VARIOUS R&M SUPPLIES
484.82
09/26/2017
197863
VOID
09/26/2017
197864
ACTIVE NETWORK INC
MEMBERSHIPS CARDS, KEY TAGS -AQUATIC CENTER
980.00
09/26/2017
197865
ADULT TRAINING AND HABILITATION CEN
RECYCLING PICKUP 8/2 - 8/29/17 LIQUOR STORE
125.00
09/26/2017
197866
AHLGREN ELECTRIC
VARIOUS ELECTRICAL R&M
292.56
09/26/2017
197867
AIM ELECTRONICS INC
ROBERTS PARK SCOREBOARD REPAIRS
480.00
09/26/2017
197868
ALPHA WIRELESS
MONTHLY MAI NT AGREEMENT - PD RADIOS
848.19
09/26/2017
197869
AMERESCO
ANNUAL MAINTENANCE AGREEMENT - SOLAR ARRAY
7,995.00
09/26/2017
197870
AMERICAN BOTTLING CO
SEPTEMBER COST OF GOODS - LIQUOR STORE
124.64
09/26/2017
197871
AMERICAN PLANNING ASSN
APA, CHAPT/MN, AICP MEMBERSHIPS - PLANNING
539.00
09/26/2017
197872
AMERIPRIDE SERVICES
VARIOUS CLEANING SUPPLIES
100.31
09/26/2017
197873
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING/BOARDING FEES
695.00
09/26/2017
197874
ARCTIC GLACIER USA INC.
SEPTEMBER COST OF GOODS - LIQUOR STORE
689.82
09/26/2017
197875
ARNESON DISTRIBUTING CO
SEPTEMBER COST OF GOODS - LIQUOR STORE
328.50
09/26/2017
197876
ARROW TERMINAL LLC
DIGITAL TEST LIGHT W/5' CORD - STREETS
71.36
09/26/2017
197877
ARTHUR J GALLAGHER RISK
QUARTERLY INSURANCE BROKER FEE
3,375.00
09/26/2017
197878
ARTISAN BEER COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,165.36
09/26/2017
197879
ASPHALT ZIPPER
CLUTCH FAILURE - EMERGENCY REPAIR
3,786.95
09/26/2017
197880
AUTO VALUE - GLENCOE
SOCKET SET & TRAY
55.98
09/26/2017
197881
AUTOMATIC SYSTEMS CO
ONSITE MODIFICATIONS TO SYSTEM - WWTP
706.18
09/26/2017
197882
AWWA-MINNESOTA SECTION - ST. CLOUD
CENTRAL DIST WATER OP TRAINING
90.00
09/26/2017
197883
B & B SPORTS
DOCK & BOAT LIFT WHEEL - PARKS
168.75
09/26/2017
197884
B.W. WELDING
FABRICATION OF WRENCH HANDLE & EXTENSION
390.00
09/26/2017
197885
BELLA VITA BAGS
SEPTEMBER COST OF GOODS - LIQUOR STORE
227.70
09/26/2017
197886
BELLBOY CORP
SEPTEMBER COST OF GOODS - LIQUOR STORE
4,573.48
09/26/2017
197887
BERGER-MCLAIN, KAYLA
REFUND DAMAGE DEPOSIT - EVENT CENTER
300.00
09/26/2017
197888
BERNICK'S
SEPTEMBER COST OF GOODS - LIQUOR STORE
549.14
09/26/2017
197889
BLUE WATER ENTERPRISES LLC
VARIOUS VEHICLE R&M
140.59
09/26/2017
197890
BRANDON TIRE CO
TIRE REPAIRS ON VARIOUS VEHICLES
6,945.06
09/26/2017
197891
BRAUN INTERTEC CORP
TESTING - SCHOOL ROAD PROJECT & HOTEL ROAD
45,889.50
09/26/2017
197892
BREAKTHRU BEVERAGE
SEPTEMBER COST OF GOODS - LIQUOR STORE
18,525.48
09/26/2017
197893
BS&A SOFTWARE
VANCO CUSTOMIZATION - UTILITY BILLING
2,500.00
09/26/2017
197894
C & C CONTRACTING
CLEAN PARKING LOTS BEFORE STRIPPING
1,000.00
09/26/2017
197895
C & L DISTRIBUTING
SEPTEMBER COST OF GOODS - LIQUOR STORE
41,021.95
09/26/2017
197896
CANNON RIVER WINERY
SEPTEMBER COST OF GOODS - LIQUOR STORE
552.00
09/26/2017
197897
CARDIAC SCIENCE
DEFIB BATTERY FOR SQUAD #5
249.00
09/26/2017
197898
CENTRAL HYDRAULICS
UNIT #295/0 -RING FACE, SWIVEL, HOSE
175.01
09/26/2017
197899
CENTRAL MCGOWAN
HATS SHOP -ACETYLENE, HIGH PRESSURE LG/MD
200.36
09/26/2017
197900
CHEP RECYCLED PALLET SOLUTIONS LLC
07- B GRADE 48 X 40
1,809.11
09/26/2017
197901
COMMISSIONER OF TRANSPORTATION
STATE TESTING ON SCHOOL/ROBERTS RD PROJECT
193.16
09/26/2017
197902
CORNER POST EROSION CONTROL
HYDROSEEDING - SCHOOL ROAD PROJECT
1,635.00
09/26/2017
197903
CORRA GROUP
8/1-8/31/2017 CREDIT REPORT
11.00
09/26/2017
197904
CREEKSIDE SOILS
PRODUCT FOR CITY PARKS
131.70
09/26/2017
197905
CROW RIVER AUTO & TRUCK REPAIR
2006 FORD FREESTAR - OIL CHANGE
22.67
09/26/2017
197906
CROW RIVER AUTO & TRUCK REPAIR
2015 CHVY CAPRICE #3 - OIL CHANGE, LUBE
240.41
09/26/2017
197907
CROW RIVER OFFICIALS ASSN
YOUTH SOCCER/FOOTBALL OFFICIAL FEES
3,050.00
09/26/2017
197908
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
91.90
09/26/2017
197909
DAVIS MOTORS
2017 CHEV SILVERADO - WORK TRUCK - WATER
24,700.00
09/26/2017
197910
DEMMERS, JESSE
HANGAR #4-5 - REFUND OF RENT PAID
440.00
09/26/2017
197911
DETLOFF, LOIS
REFUND - MOVED CAMPSITES -FULL TO ELECTRIC
20.00
09/26/2017
197912
DOBERSTEIN, SONJA
UB refund for account: 3-210-2160-0-07
66.84
09/26/2017
197913
DOOLEY'S PETROLEUM INC
DIESEL
1,888.33
09/26/2017
197914
DPC INDUSTRIES INC
SODIUM HYPO 12.5%
1,493.85
09/26/2017
197915
DROP -N -GO SHIPPING INC
Postage 08/20-09/02/17 - VARIOUS CITY DEPARTMENTS
599.02
09/26/2017
1197916
E2 ELECTRICAL SERVICES INC
ELECTRICAL REPAIRS - WWTP
260.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/11/2017 - 09/26/2017
Check/
Check Date
Det
Vendor Name
Description
Amount
09/26/2017
197917
EBERT CONSTRUCTION
INCUBATOR PROJECT - DRAW REQUEST #5
507,738.23
09/26/2017
197918
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
219.49
09/26/2017
197919
EHLERS & ASSOCIATES INC
TIF SETUP COST #4-19 - HOTEL SITE CLEANUP TIF
4,250.00
09/26/2017
197920
ELENA'S BAKERY LLC
CUPCAKES - AQUATIC CENTER
408.00
09/26/2017
197921
ELK RIVER COMPOSTING INC
8/1-8/12'17 CONTRACT COMPOST
18,126.92
09/26/2017
197922
EMPLOYMENT RESOURCE CENTER
TEMPORARY STAFFING - CREEKSIDE
2,388.96
09/26/2017
197923
ERICKSON ENGINEERING CO LLC
2ND AVENUE BRIDGE PLANS
2,744.00
09/26/2017
197924
ERICKSON, CHRISTINE
SAFETY FOOTWEAR REIMBURSEMENT
95.00
09/26/2017
197925
FAHRNER ASPHALT SEALERS LLC
2017 AIRPORT IMPROVEMENT PROJ COMPLETED
41,392.40
09/26/2017
197926
FARM -RITE EQUIPMENT
SKIDLOADER - FILTERS, SEAL/GLASS FOR DOO
439.98
09/26/2017
197927
FARM -RITE EQUIPMENT
SKIDLOADER- COUPLER
84.85
09/26/2017
197928
FASTENAL COMPANY
EAR PLUGS, EYEWEAR, COVERS, CABLE TIES,
790.18
09/26/2017
197929
FINANCE & COMMERCE
1-14P17-14 ALLEY IMPROV JEFFERSON & ADAMS
301.90
09/26/2017
197930
FIRST ADVANTAGE LNS OCC HEALTH SOLU
EMPLOYEE DRUG TEST
31.23
09/26/2017
197931
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COL 1.5 FP CASE
470.20
09/26/2017
197932
FOX, AUDREY
UB refund for account: 1-786-0204-0-00
27.33
09/26/2017
197933
G & K SERVICES
VARIOUS CLEANING SUPPLIES
134.82
09/26/2017
197934
GAVIN, DONLEY & OSTLUND, LTD
FLAT FEE AGREEMENT - AUGUST 2017 LEGAL SVCS
3,300.00
09/26/2017
197935
GEB ELECTRICAL INC
VARIOUS ELECTRICAL R&M
552.00
09/26/2017
197936
GRAINGER
VARIOUS R&M SUPPLIES
379.03
09/26/2017
197937
GRAPE BEGINNINGS, INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,243.00
09/26/2017
197938
HACH COMPANY
CHLORINE, AMMONIA, FLUORIDE - WTP
919.93
09/26/2017
197939
HAGER JEWELRY INC.
ENGRAVED EMPLOYEE NAME PLATES (3)
49.00
09/26/2017
197940
HANSEN GRAVEL
50/50 DIRT/COMPOST, TRUCKING
825.00
09/26/2017
197941
HANSEN TRUCK SERVICE
TANKER 6 - ENGINE REPAIR
1,310.36
09/26/2017
197942
HANSON & VASEK CONSTRUCTION
CONCRETE REPAIRS - VARIOUS LOCATIONS
8,725.00
09/26/2017
197943
HAUG IMPLEMENT CO
SKIDLOADER - COUPLER, HOSE FITTINGS
378.35
09/26/2017
197944
HENRY'S WATERWORKS INC
EMERG ORDER - FLANGE KIT, PLUNGER, VALVE
2,295.32
09/26/2017
197945
HIBU INC
DISPLAY ADS -LIQUOR STORE
1,548.00
09/26/2017
197946
HOHENSTEINS INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
326.00
09/26/2017
197947
HOLT TOUR AND CHARTER INC.
COACH BUS -COOKING SCHOOL, MN ARBORETUM
625.00
09/26/2017
197948
HP INC
HP/COMPAQ-ELITE DESK & DISPLAY
302.00
09/26/2017
197949
HUTCHFIELD SERVICES INC
COMMERICAL JANITORIAL SEPT 2017 - HATS FACILITY
1,415.00
09/26/2017
197950
HUTCHINSON AREA CHAMBER OF COMMERCE HUTCH LEADERSHIP INSTITUTE - 2 PD EMPLOYEES
1,100.00
09/26/2017
197951
HUTCHINSON CO-OP
GAS, GREASE
6,134.95
09/26/2017
197952
HUTCHINSON CO-OP AGRONOMY
ROUNDUP POWERMAX
67.67
09/26/2017
197953
HUTCHINSON EVENT CENTER
MNDOT OPENHOUSE
20.00
09/26/2017
197954
HUTCHINSON HEALTH
PRE-EMPLOYMENT SCREENINGS
733.30
09/26/2017
197955
HUTCHINSON LEADER
ADVERTISING
1,382.36
09/26/2017
197956
HUTCHINSON UTILITIES
AUG UTILITIES 8/1/17 -9/1/17
74,469.89
09/26/2017
197957
HUTCHINSON WHOLESALE #1550
HATS FUEL PUMPS, FILTERS
31.13
09/26/2017
197958
HUTCHINSON WHOLESALE #1551
TRAILERS - PIGTAIL, SEALS, SOCKETS, COIL
214.59
09/26/2017
197959
HUTCHINSON WHOLESALE #2520
HAZMAT TRAILER (HERT) - BATTERY & CORE D
96.99
09/26/2017
197960
HUTCHINSON YOUTH BASKETBALL ASSN
REIMB FOR OVERPYMT OF GYM FEES
620.00
09/26/2017
197961
HUTCHINSON, CITY OF
Storm Drainage 8/1-8/31'17
4,983.06
09/26/2017
197962
IDEAL SERVICE INC
VFD W/3 CONTACTOR BYPASS SWITCH,TCI ELEC
7,417.62
09/26/2017
197963
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP PARTS
451.40
09/26/2017
197964
JACK'S UNIFORMS & EQUIPMENT
INNER PANT BELT
43.94
09/26/2017
197965
JEFF MEEHAN SALES INC.
AUGUST 2017 CREEKSIDE COMMISSIONS
1,289.35
09/26/2017
197966
JEFF'S DETAILING
FORD VAN - COMPLETE DETAIL INT & EXT
200.00
09/26/2017
197967
JJ TAYLOR DIST OF MN
SEPTEMBER COST OF GOODS - LIQUOR STORE
5,628.30
09/26/2017
197968
JOE'S SPORT SHOP
T-SHIRTS - PRCE
2,175.00
09/26/2017
197969
JOHNSON BROTHERS LIQUOR CO.
SEPTEMBER COST OF GOODS - LIQUOR STORE
41,544.15
09/26/2017
197970
KDUZ KARP RADIO
8/3-8/22 30 MINUTE ADVERTISING - LIQUOR STORE
354.50
09/26/2017
197971
KERI'S CLEANING
9/1-9/15 CITY CTR, LIBRARY, SR DINING, F
2,044.00
09/26/2017
197972
KNIFE RIVER
OAKLAND CMTRY-GRANITE, MIN LOAD, CLEANUP
301.00
09/26/2017
197973
KOHLS SWEEPING SERVICE
4" WHITE LINES ON ST, PARKING LOT, YELLO
14,315.00
09/26/2017
197974
KRANZ LAWN & POWER
DONOVAN SCHUETTE FORESTERY, GAS CAPS, 70
28.24
09/26/2017
197975
KWIK TRIP
PIZZA - CONCESSIONS FOR AQUATIC CENTER
846.63
09/26/2017
197976
L & P SUPPLY CO
BEARINGS, SEAL, SLEEVE, PACKING
312.25
09/26/2017
197977
LASER DYNAMICS
FORGIVABLE LOAN -EDA INCUBATOR TENANT
23,000.00
09/26/2017
197978
LEAGUE OF MN CITIES -INS TRUST
7/1/17-6/30/18 INSURANCE PREMIUM - HATS FACILITY
73,807.00
09/26/2017
197979
LEXISNEXIS
AUGUST 2017 1 USER
160.63
09/26/2017
197980
LIEN, MIKE
REIMBURSE CONF REG & AIRFARE ON PERSONAL CC
825.40
09/26/2017
197981
LINKEDIN CORP
9/1/17-8/31/18 - LyndaPro 2.0
1,750.00
09/26/2017
197982
LIQUOR HUTCH
SEPTEMBER COST OF GOODS - LIQUOR STORE
51.41
09/26/2017
197983
LITCHFIELD BUILDING CENTER
36" BS100 DOORS
1,114.00
09/26/2017
197984
LOCHER BROTHERS INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
22,550.30
09/26/2017
197985
MACQUEEN EMERGENCY GROUP
LADDER -1, CABLE ASSY, BAT NEGATIVE, POST
86.23
09/26/2017
197986
MANEY INTERNATIONAL INC
PULLEY ASSEMBLY - VEHICLE REPAIR
176.53
09/26/2017
197987
MARK BETKER CONSTRUCTION LLC
INSTALL 3 WINDOWS @ ROCKET HILL PK BLDG
760.00
09/26/2017
197988
MARSHALL CONCRETE PRODUCTS
WEST ELEM - COBBLE, PAVE EDGING
586.31
09/26/2017
197989
MATHESON TRI -GAS INC
HIGH PRESSURE - MEDIUM
17.52
09/26/2017
1197990
MAYTAG LAUNDRY & CAR WASH
ILINEN CLEANING SERVICES 8/14-8/30 - EVENT CENTER
158.90
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/11/2017 - 09/26/2017
Check/
Check Date
Det
Vendor Name
Description
Amount
09/26/2017
197991
MCKIMM MILK TRANSIT
FREIGHT ALL KINDS: CREEKSIDE-BFG SUPPLY
287.00
09/26/2017
197992
MCLEOD COUNTY AUDITOR -TREASURER
TIF SET-UP FEES
300.00
09/26/2017
197993
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL - D. DOLMER
600.00
09/26/2017
197994
MCLEOD COUNTY HIGHWAY DEPT.
EQUIP COSTS FOR LUCE LINE TRAIL MOWING
611.96
09/26/2017
197994
MCLEOD COUNTY HIGHWAY DEPT.
CREDIT ON PRIOR INVOICE - STREETS
(393.12)
09/26/2017
197995
MCLEOD PUBLISHING INC
ADVERTISER -WEDDING DIRECTORY
18.00
09/26/2017
197996
MEDICA
COBRA & OCT MEDICAL INSURANCE
125,448.91
09/26/2017
197997
MEEKER COUNTY SHERIFF'S OFFICE
43 -CR -16-1421 S PAULSON
70.00
09/26/2017
197998
MEEKER WASHED SAND & GRAVEL
SAND - 2 LOADS
3,134.45
09/26/2017
197999
MENARDS HUTCHINSON
BATTERIES, VALVES, TAPE, NIPPLES, BUSHIN
352.85
09/26/2017
198000
MES - MIDAM
VESTS
172.05
09/26/2017
198001
MESSAGE MEDIA
SEPT ACCESS FEE
30.00
09/26/2017
198002
MEYER LABORATORY INC
CHEMICALS - PARKS DEPT
85.91
09/26/2017
198003
MINI BIFF
7/31 - 8/31/17 PARKS & PD
226.79
09/26/2017
198004
MINNESOTA DEPT OF AGRICULTURE
COMPOST REGISTRATION
200.00
09/26/2017
198005
MINNESOTA LAWYER
1 YEAR SUBSCRIPTION
299.00
09/26/2017
198006
MINNESOTA VALLEY TESTING LAB
CARBON, PHOSPH, COLIFORM TESTING - WWTP
7,671.30
09/26/2017
198007
MOTION INDUSTRIES INC
BAGGER -DRIVE BELTS
566.26
09/26/2017
198008
MOTOROLA
BATTERY, BELT CLIPS, EARPEICE
266.37
09/26/2017
198009
MYGUY INC.
BLENDCO 55 GAL TANK
30.00
09/26/2017
198010
NORTHERN BUSINESS PRODUCTS
VARIOUS PAPER PRODUCTS
765.70
09/26/2017
198011
NORTHERN GREEN EXPO
2018 BOOTH - FINAL PYMT CREEKSIDE TRADE SHOW
326.40
09/26/2017
198012
NORTHERN STATES SUPPLY INC
VARIOUS R&M SUPPLIES
324.58
09/26/2017
198013
NORTHWESTERN POWER EQUIP
HI -E -DRY MODEL 195 DEHUMIDIFIER
3,211.25
09/26/2017
198014
NORTROM, ALICIA
REIMB - UNIFORM - TRAINING PANTS, BOOTS
214.98
09/26/2017
198015
NU -TELECOM
AUGUST SERVICES
74.95
09/26/2017
198016
NUSS TRUCK & EQUIPMENT
SEMI 805 - BOX BATTERY
245.50
09/26/2017
198017
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
57.34
09/26/2017
198018
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
338.07
09/26/2017
198019
PACE ANALYTICAL SERVICES
SEDIMENT TESTING & ANALYSIS - OTTER LAKE
4,954.40
09/26/2017
198020
PACE ANALYTICAL SERVICES LLC
SEDIMENT TESTING & ANALYSIS - OTTER LAKE
1,169.60
09/26/2017
198021
PAUSTIS WINE COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
4,802.54
09/26/2017
198022
PEAT INC.
SPHAGNUM FINE - PO 4446 RECD
4,845.00
09/26/2017
198023
PEOPLEREADY INC
WE 9/30/17 - WINTEROWD, HILLMANN
3,381.60
09/26/2017
198024
PHILLIPS WINE & SPIRITS
SEPTEMBER COST OF GOODS - LIQUOR STORE
8,568.90
09/26/2017
198025
PIONEER MANUFACTURING CO
BRITE STRIPE ORANGE PAINT 5 GAL
2,228.75
09/26/2017
198026
PLUNKETTS PEST CONTROL
SEPT 2017 - AUG 2018 PEST CONTROL
705.77
09/26/2017
198027
POSTMASTER
SR NEWSLETTER POSTAGE
98.00
09/26/2017
198028
POSTMASTER
50 PREPAID POST CARDS
19.00
09/26/2017
198029
PRECAST SYSTEMS
SLAB - OAKLAND CEMETARY
200.00
09/26/2017
198030
PRO AUTO MN INC.
DODGE DURANGO-OIL CHANGE
16.94
09/26/2017
198031
PTM DOCUMENT SYSTEMS
W -2'S FORMS - FINANCE
141.12
09/26/2017
198032
QUADE ELECTRIC
CH 2 POLE 20 BOLT ONS
75.90
09/26/2017
198033
QUILL CORP
PAPER TOWELS
83.97
09/26/2017
198034
R & H PAINTING
3 LAYER PROPRIATARY MANHOLE LINER SYSTEM
16,870.00
09/26/2017
198035
RATH RACING
POLARIS RANGER - SPARE PARTS
92.81
09/26/2017
198036
RDO EQUIPMENT CO.
CAP, FILLER, VENT
40.71
09/26/2017
198037
RED BULL DISTRIBUTION COMPANY
SEPTEMBER COST OF GOODS - LIQUOR STORE
461.00
09/26/2017
198038
REFLECTIVE APPAREL FACTORY INC
POLO SHIRTS W/ LOGO - STREETS & WTP
349.99
09/26/2017
198039
REINER ENTERPRISES INC
PU TRAILER FROM MORRIS, METRO WEST -WAVER
1,452.95
09/26/2017
198040
REINERT, DARLENE
CLASS CANCELLATION
51.00
09/26/2017
198041
RENVILLE COUNTY SHERIFF DEPT
CR 161421 -SERVICE FEES: SUBPOENAS - ZIE
120.00
09/26/2017
198042
RIDDELL ALL AMERICAN SPORTS CORP
VICTOR HELMETS - PRCE
283.60
09/26/2017
198043
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
634.19
09/26/2017
198044
SAM'S CLUB DIRECT
CONCESSION/OFFICE SUPPLIES - PRCE
1,172.25
09/26/2017
198045
SCHALLER, ODELL
REFUND FOR SHELTER RESERVATION 9/17
40.00
09/26/2017
198046
SCHOOL DIST # 423
AUG CLASSES
16,084.00
09/26/2017
198047
SCOTT'S LAWN SERVICE
AUG 2017 LAWN SERVICE
355.00
09/26/2017
198048
SEH
2017 ANTENNA PROJECTS
4,376.57
09/26/2017
198049
SHAW, KAREN
AUG PILATES/YOGA INSTRUCTION
150.00
09/26/2017
198050
SORENSEN'S SALES & RENTALS
8' GENIE RENTAL
39.00
09/26/2017
198051
SOUTHERN WINE & SPIRITS OF MN
SEPTEMBER COST OF GOODS - LIQUOR STORE
27,350.60
09/26/2017
198052
SOUTHWEST CORRIDOR TRANS COALITION
2017 DUES
100.00
09/26/2017
198053
SPRING LAKE ENGINEERING
WW LIFT STATION CONTROLS
4,754.90
09/26/2017
198054
STANDARD PRINTING
BUBBLE MAILERS
5.60
09/26/2017
198055
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
487.03
09/26/2017
198056
STEPHENS PUBLISHING
FIRE PREVENTION SUPPLIES
224.96
09/26/2017
198057
STREICH TRUCKING
FREIGHT COST - CREEKSIDE
490.00
09/26/2017
198058
SUN LIFE FINANCIAL
SEPTEMBER DENTAL ADMIN FEES & CLAIMS
10,082.20
09/26/2017
198059
SYSCO WESTERN MN
OFFICE & CONCESSION SUPPLIES - PRCE
417.51
09/26/2017
198060
TACTICAL SOLUTIONS
CERTIFICATION OF RADAR UNITS/TUNING FORK
265.00
09/26/2017
198061
TAPCO
POLE CAPS, HEX HEAD BOLTS
88.29
09/26/2017
198062
THOMPSON, DENEIL
WINTER BOOTS REIMBURSEMENT
125.00
09/26/2017
1198063
THOMSON REUTERS -WEST
IDISCOUNT PLAN CHARGES - LEGAL DEPT
36.50
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/11/2017 - 09/26/2017
Check/
Check Date Det
Vendor Name
Description
Amount
09/26/2017 198064
TITAN MACHINERY
GLASS, LH WINDOW & PACKAGING
392.63
09/26/2017 198065
TOWN & COUNTRY TIRE
TIRE REPAIR PATCH
30.94
09/26/2017 198066
TRI COUNTY WATER
FILTERS SERV, UPGRADE ERO
324.25
09/26/2017 198067
TRIPLE G COMPANIES
CONTROL JOINTS, BRICK REPAIR AT HEC; LIF
6,665.00
09/26/2017 198068
TWO WAY COMMUNICATIONS INC
OPEN PAGER/CLEAN SPEAKER
22.50
09/26/2017 198069
UNITED FARMERS COOP
UNLEADED FUEL
32,887.02
09/26/2017 198070
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INS FOR OCT 2017
2,195.23
09/26/2017 198071
USA BLUE BOOK
SMOKE CANDLES - 12PK - WWTP
128.00
09/26/2017 198072
VERIZON WIRELESS
AUG 03 - SEPT 02'17 CELLULAR SERVICE
38.13
09/26/2017 198073
VIKING BEER
SEPTEMBER COST OF GOODS - LIQUOR STORE
12,644.20
09/26/2017 198074
VIKING COCA COLA
MISC BEVERAGES - PRCE & LIQUOR
779.22
09/26/2017 198075
VINOCOPIA INC
SEPTEMBER COST OF GOODS - LIQUOR STORE
1,761.00
09/26/2017 198076
WACONIA TREE FARMS
655 HILLCREST EAB FUND ASH REPLACEMENT
250.00
09/26/2017 198077
WAL-MART COMMUNITY
GATORADE, WATER - FIRE
82.28
09/26/2017 198078
WASTE MANAGEMENT OF WI -MN
AUG 16-31 LANDFILL CHARGES
6,651.52
09/26/2017 198079
WASTEWATER SERVICES, INC
18' SLUDGESTICKS
359.09
09/26/2017 198080
WELCOME NEIGHBOR
NEW RESIDENT VISITS
60.00
09/26/2017 198081
WEST CENTRAL SANITATION INC.
AUGUST REFUSE HAULING SERVICE
46,565.18
09/26/2017 198082
WEST CENTRAL SHREDDING
3 CONSOLES
75.00
09/26/2017 198083
WINE COMPANY, THE
SEPTEMBER COST OF GOODS - LIQUOR STORE
416.25
09/26/2017 198084
WITTE SOD FARMS INC
SOD PU 8/11/17 - FOOTBALL FIELD
51.00
09/26/2017 198085
WITTE, SARA
REIMB SAFETY FOOTWEAR
119.00
09/26/2017 198086
WM MUELLER & SONS
STREET PATCHING & REPAIR
7,863.35
09/26/2017 198087
WRIGHT COUNTY SHERIFFS OFFICE
CIVIL PAPERS SERVED, MILEAGE & SERVICE
58.00
09/26/2017 198088
ZENON ENVIRONMENTAL CORPORATION
MBR REPLACEMENT - WWTP
135,504.25
09/26/2017 198089
ZEP SALES AND SERVICE
CLEANING SUPPLIES
686.05
Total - Check Disbursement
1,761,365.34
Department Purchasing Card Activity - August 2017
Date
Det
Vendor Name
Description
Amount
08/04/2017
ADMIN
MCDONALD'S
Lunch on Friday of the CGMC Summer Conference
7.68
08/04/2017
ADMIN
COUNTRY INN & SUITES
Hotel Charges for CGMC Summer Conference
220.72
07/31/2017
FINANCE
MINNESOTA GFOA
Registration for Annual MNGFOA conference -Justin
225.00
07/31/2017
FINANCE
MINNESOTA GFOA
Registration for Annual MNFOA conference -Andy
225.00
08/01/2017
IT
AMAZON
USB cable for dispatch
15.98
08/02/2017
IT
AVCOMM SOLUTIONS INC
Surge Suppressors for Solar Array
139.10
08/09/2017
IT
AMAZON
Phone rest for Andrea
8.31
08/09/2017
IT
AMAZON
Headset battery for Andrea
8.99
08/09/2017
IT
NEW ULM TURNVEREIN
Meeting with NU IT manager
14.23
08/10/2017
IT
AMAZON
Projector for court room
429.99
08/10/2017
IT
AMAZON
DVD drive and case for Marc Sebora
82.62
08/10/2017
IT
AMAZON
Phone rest for Andrea
9.00
08/14/2017
IT
AVTECH SOFTWARE INC
Server Room Temp monitor
192.01
08/17/2017
IT
BESTBUY
Small TIV for mini pc setup and CC library
150.31
08/17/2017
IT
AMAZON
Keyboard for Pat Vanderveen
52.99
08/24/2017
IT
AMAZON
Keyboard for Shayla
47.00
08/23/2017
IT
ULTIMOVALUE.COM
Monitor stands for Shayla and Calyn
143.98
08/29/2017
IT
FS SCHEDULEWERKS
Will Werks arena schedule software
470.00
08/29/2017
IT
AVCOMM SOLUTIONS INC
Surge Suppressor for Solar Array
69.55
08/30/2017
IT
AMAZON
Monitor cable for Marc Sebora, court room
7.99
07/31/2017
PLANNING
HUTCHINSON PIZZA RANCH
department lunch - employee recognition building dept staff
45.22
08/03/2017
POLICE
AAFES CAMP RIPLEY
Police Training
148.91
08/24/2017
POLICE
BESTBUY
Video program - dissemination of data
32.15
08/07/2017
PUB WKS
POLLUTION CONTROL AGENCY
L6/P17-06 MPCA Construction SW Permit
400.00
08/15/2017
PUB WKS
SHELL OIL
Fuel for transport of snow blower to Yankton, SD
99.00
08/15/2017
PUB WKS
SHELL OIL
Fuel for transport of snow blower to Yankton, SD
10.00
08/25/2017
PUB WKS
MINNESOTA BOOKSTORE
MnDOT Construction Specifications Books
157.84
07/31/2017
PRCE
TWINS BALLPARK LLC
YOUTH TWINS TICKETS
452.00
08/01/2017
PRCE
FIRST AID SUPPLIES ONLINE
FIRST AID SUPPLIES
63.34
08/08/2017
PRCE
EPIC SPORTS, INC.
VOLLEYBALL JERSIES
498.77
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
84.66
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
509.22
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
49.74
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
429.35
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
78.84
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
1,048.07
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
155.59
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCT
830.08
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
1,281.14
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
128.03
08/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
989.03
08/08/2017
IPRCE
ALDI
ICONCESSION PRODUCTS
59.76
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/11/2017 - 09/26/2017
Check/
Check Date Det
Vendor Name
Description
Amount
08/15/2017 PRCE
SWIMOUTLET.COM
SWIMSUITS - REFUND
(138.79)
08/22/2017 PRCE
WALMART.COM
INDOOR PLAYGROUND EQUIPMENT
359.00
08/23/2017 PRCE
WRISTCO
WRISTBANDS
264.20
08/28/2017 PRCE
AMAZON
FOOTBALL SUPPLIES
34.31
08/30/2017 PRCE
SWIMOUTLET.COM
SWIMSUITS - REFUND
(475.85)
08/10/2017 CREEKSIDE
PAYPAL
Minnesota Composting Council training registration on 8/16/17
100.00
08/18/2017 CREEKSIDE
ACCOUNTINGCOACH, LLC
Online accounting course for Jake Vacek
49.00
08/03/2017 LIQUOR
AMAZON
Entry White Board and supplies replacement
279.35
08/11/2017 LIQUOR
ENVELOPES.COM
gift card envelopes
38.22
08/15/2017 LIQUOR
RETAIL INFORMATION TEC
monthly CardDefender billing
42.75
08/08/2017 EDA
SIMONSON LUMBER CO
Misc. Replace nonfunctional locks for Depot building
170.98
08/09/2017 EDA
HUTCH AUTO BODY
Repair rear gate lift handle on van.
20.00
08/15/2017 EDA
INTERNATIONAL ECON DEV COUNCIL
IEDC training on workforce development strategies in Minneapol
650.00
08/16/2017 EDA
SUBWAY WEST
Lunch for EDA Finance Team meeting.
7.23
08/16/2017 EDA
SUBWAY WEST
Lunch for EDA Finance Team meeting
62.46
08/23/2017 IEDA
LANDY LODGE BAR & GRILL
Lunch for EDA Board meeting
114.23
Total - Purchasing Cards
11,648.28
GRAND TOTAL
1,773,013.62
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: PUBLIC HEARING FOR TIF DISTRICT MODIFICATION
Department: EDA
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
To facilitate the redevelopment of the corner of Highways 7 & 15 with a new hotel it is being proposed that a "Soils
Condition" Tax Increment Financing (TIF) District be established at that location.
The proposed TIF District would reimburse the developer for any environmental remediation costs associated with the
site. This would include removal of contaminated soils and installation of a vapor barrier under the hotel building
itself.
Once eligible costs are reimbursed by the TIF District it would be decertified, probably in 4-5 years.
At the public hearing, staff will provide detailed information on the project, the proposed TIF District, what costs would
be reimbursed and so forth.
For your review, the following is included in your Council packet:
1. Tax Increment Financing District Overview
2.Tax Increment Financing District Plan
3. Resolution Establishing TIF District 4-19, a "Soils Condition" TIF District
4. Resolution Authorizing Inter-fund Loan
The EDA Board has reviewed the proposed TIF District plan and is recommending its approval by the City Council.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
1. Approval of resolution authorizing modification of the Development program for Development District No. 4 and the
establishment of Tax Increment Financing District 4-19. 2. Approval of Inter-fund Loan resolution.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Tax Increment Financing District Overview
City of Hutchinson
Tax Increment Financing District No. 4-19
The following summary contains an overview of the basic elements of the Tax Increment Financing Plan
for Tax Increment Financing District No. 4-19. More detailed information on each of these topics can be
found in the complete Tax Increment Financing Plan.
Proposed action: Establishment of Tax Increment Financing District No. 4-19 (District) and the
adoption of a Tax Increment Financing Plan (TIF Plan).
Modification of the Development Program for Development District No. 4 to
include the establishment of Tax Increment Financing District No. 4-19 and
represents a continuation of the goals and objectives set forth in the
Development Program for Development District No. 4.
Type of TIF District: A soils condition
Parcel Numbers: 23-503-0010
Proposed The District is being created to facilitate the development of a 54 -unit hotel in
Development: the City. Please see Appendix A of the TIF Plan for a more detailed project
description.
Maximum duration: The duration of the District will be 20 years from the date of receipt of the
first increment (21 total years of increment). The City expects to receive the
first tax increment in 2019. It is estimated that the District, including any
modifications of the TIF Plan for subsequent phases or other changes, would
terminate after December 31, 2039, or when the TIF Plan is satisfied.
Estimated annual tax Up to $68,295
increment:
EHLERS
LEADERS IN PUBLIC FINANCE
Authorized uses: The TIF Plan contains a budget that authorizes the maximum amount that
may be expended over the life of the TIF District:
Site Improvements/Preparation...........
Administrative Costs (up to 10%).......
PROJECT COSTS TOTAL ................
Interest................................................
PROJECT COSTS TOTAL .............
.........$820,000
.........$117,000
.........$937,000
.........$350,000
See Subsection 2-10, on page 2-5 of the TIF Plan for the full budget
authorization.
Form of financing: As presently proposed, the project is expected to be financed by pay-as-you-
go notes not to exceed $937,000 in total. The notes will be issued to
reimburse a portion of the developer's upfront costs of the project. The TIF
Note will carry an interest rate to be determined and is to be repaid
exclusively from 80% of the increment as received by the City.
Administrative Fee: Up to 10% of annual increment to cover authorized administrative costs.
Interfund Loan If the City wants to pay for any administrative expenditure prior to the receipt
Requirement: of increment, it is recommended that a resolution authorizing a loan from
another fund be passed PRIOR to the issuance of the check.
4 Year Activity Rule After four years from the date of certification of the District one of the
(§ 469.176 Subd. 6) following activities must have been commenced on each parcel in the District:
• Demolition
• Rehabilitation
• Renovation
• Other site preparation (not including utility services such as sewer and
water)
If the activity has not been started by approximately September 2021, no
additional tax increment may be taken from that parcel until the
commencement of a qualifying activity.
5 Year Rule Within 5 years of certification revenues derived from tax increments must be
(§ 469.1763 Subd. 3) expended or obligated to be expended.
Any obligations in the District made after approximately September 2022,
will not be eligible for repayment from tax increments.
The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required
pursuant to M.S., Section 469.175, Subd. 3, are included in Exhibit A of the City resolution.
Page 2
isEHLERS
LEADERS IN PUBLIC FINANCE
As of September 19, 2017
Draft for Public Hearing
Modification to the Development Program
for Development District No. 4
and the
Tax Increment Financing Plan
for the establishment of
Tax Increment Financing District No. 4-19
(a soils condition district)
within
Development District No. 4
City of Hutchinson
McLeod County
State of Minnesota
Public Hearing: September 26, 2017
Adopted:
IS FREERS
Prepared by: EHLERS & ASSOCIATES, INC.
3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105
651-697-8500 fax: 651-697-8555 www.ehlers-inc.com
Table of Contents
(for reference purposes only)
Section 1 - Modification to the Development Program
for Development District No. 4 ............................................. 1-1
Foreword............................................................. 1-1
Section 2 - Tax Increment Financing Plan
for Tax Increment Financing District No. 4-19 .................................
2-1
Subsection 2-1.
Foreword ...............................................
2-1
Subsection 2-2.
Statutory Authority ........................................
2-1
Subsection 2-3.
Statement of Objectives ...................................
2-1
Subsection 2-4.
Development Program Overview ............................
2-1
Subsection 2-5.
Description of Property in the District and Property To Be Acquired
. 2-2
Subsection 2-6.
Classification of the District .................................
2-2
Subsection 2-7.
Duration and First Year of Tax Increment of the District ...........
2-2
Subsection 2-8.
Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment
and Notification of Prior Planned Improvements ................
2-3
Subsection 2-9.
Sources of Revenue/Bonds to be Issued ......................
2-4
Subsection 2-10.
Uses of Funds ...........................................
2-4
Subsection 2-11.
Business Subsidies .......................................
2-5
Subsection 2-12.
County Road Costs .......................................
2-6
Subsection 2-13.
Estimated Impact on Other Taxing Jurisdictions .................
2-6
Subsection 2-14.
Supporting Documentation .................................
2-8
Subsection 2-15.
Definition of Tax Increment Revenues ........................
2-8
Subsection 2-16.
Modifications to the District .................................
2-9
Subsection 2-17.
Administrative Expenses ...................................
2-9
Subsection 2-18.
Limitation of Increment ...................................
2-10
Subsection 2-19.
Use of Tax Increment ....................................
2-11
Subsection 2-20.
Excess Increments ......................................
2-11
Subsection 2-21.
Requirements for Agreements with the Developer ..............
2-12
Subsection 2-22.
Assessment Agreements .................................
2-12
Subsection 2-23.
Administration of the District ...............................
2-12
Subsection 2-24.
Annual Disclosure Requirements ...........................
2-12
Subsection 2-25.
Reasonable Expectations .................................
2-12
Subsection 2-26.
Other Limitations on the Use of Tax Increment .................
2-13
Subsection 2-27.
Summary ..............................................
2-13
Appendix A
Project Description...................................................... A-1
Appendix B
Map(s) of Development District No. 4 and the District ........................... B-1
Appendix C
Description of Property to be Included in the District ............................ C-1
Appendix D
Estimated Cash Flow for the District ........................................ D-1
Appendix E
Minnesota Business Assistance Form ....................................... E-1
Appendix F
Soils Condition Qualifications for the District .................................. F-1
Appendix G
Findings Including But/For Qualifications ..................................... G-1
Section 1 - Modification to the Development Program
for Development District No. 4
Foreword
The following text represents a Modification to the Development Program for Development District No. 4.
This modification represents a continuation of the goals and objectives set forth in the Development Program
for Development District No. 4. Generally, the substantive changes include the establishment of Tax
Increment Financing District No. 4-19.
For further information, a review ofthe Development Program for Development District No. 4, most recently
modified September 8, 2015, is recommended. It is available from the City Administrator or Economic
Development Director at the City ofHutchinson. Other relevant information is contained in the Tax Increment
Financing Plans for the Tax Increment Financing Districts located within Development District No. 4.
City of Hutchinson Modification to the Development Program for Development District No. 4 1-1
Section 2 - Tax Increment Financing Plan
for Tax Increment Financing District No. 4-19
Subsection 2-1. Foreword
The City of Hutchinson (the "City"), staff and consultants have prepared the following information to
expedite the establishment of Tax Increment Financing District No. 4-19 (the "District"), a soils condition
tax increment financing district, located in Development District No. 4.
Subsection 2-2. Statutory Authority
Within the City, there exist areas where public involvement is necessary to cause development or
redevelopment to occur. To this end, the City has certain statutory powers pursuant to Minnesota Statutes
("M.S.'), Sections 469.124 to 469.133, inclusive, as amended, and M.S., Sections 469.174 to 469.1794,
inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs,
specifically those costs associated with correcting contaminated soils, related to this project.
This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant
information is contained in the Modification to the Development Program for Development District No. 4.
Subsection 2-3. Statement of Objectives
The District currently consists of one parcel of land and adjacent and internal rights-of-way. The District is
being created to facilitate the development of a 54 -unit hotel in the City. Please see Appendix A for further
District information. The City has designated Hutchcobbel, LLC, formerly known as Titanium Partners, as
the developer with construction anticipated to begin in the Fall of 2017. This TIF Plan is expected to achieve
many of the objectives outlined in the Development Program for Development District No. 4.
The activities contemplated in the Modification to the Development Program and the TIF Plan do not
preclude the undertaking of other qualified development or redevelopment activities. These activities are
anticipated to occur over the life of Development District No. 4 and the District.
Subsection 2-4. Development Program Overview
1. Property to be Acquired - The City currently owns the parcel of property within the District.
2. Relocation - Relocation services, to the extent required by law, are available pursuant to
M.S., Chapter 117 and other relevant state and federal laws.
3. Upon approval of a developer's plan relating to the project and completion of the necessary
legal requirements, the City may sell to a developer selected properties that it may acquire
within the District or may lease land or facilities to a developer.
4. The City may perform or provide for some or all necessary acquisition, construction,
relocation, demolition, and required utilities and public street work within the District.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-1
Subsection 2-5. Description of Property in the District and Property To Be Acquired
The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the
parcel listed in Appendix C of this TIF Plan. Please also see the map in Appendix B for further information
on the location of the District.
The City currently owns the property to be included in the District.
Subsection 2-6. Classification of the District
The City, in determining the need to create a tax increment financing district in accordance with M.S.,
Sections 469.174 to 469.1794, as amended, inclusive, finds that the District, to be established, is a soils
condition district pursuant to M.S., Section 469.174, Subd. 19 as defined below:
(a) "Soils condition district" means a type of tax increment financing district consisting ofa project,
or portions of a project, within which the authority finds by resolution that the following
conditions exist:
(1) the presence of hazardous substances, pollution, or contaminants requires removal or
remedial action for use;
(2) the estimated cost of the proposed removal and remedial action exceeds the fair market
value of the land before completion of the preparation.
The requirements of clause (2) need not be satisfied, if each parcel of property in the district either
satisfies the requirements of clause (2) or the estimated costs of the proposed removal or remedial
action exceeds $2 per square foot for the area of the parcel.
(b) The proposed removal or remediation action must be specified in a development action response
plan to satisfy the requirements of paragraph (a).
In meeting the statutory criteria the City relies on the following facts and findings:
The District is a soils condition district consisting of one parcel that contains the presence of hazardous
substances, pollution, or contaminants and requires removal or remedial action for use.
The estimated cost of the proposed removal and remedial action exceeds the fair market value of the land
before completion of the preparation. The fair market value is $261,900 and costs of cleanup are
$273,312.50, therefore this District qualifies as a soils condition TIF District.
The Minnesota Pollution Control Agency has approved the Response Action Plan (RAP) and the
Contingency Construction Plan (CCP) for cleaning up and managing the various contamination on the
site.
Pursuant to M.S., Section 469.176, Subd. 7, the District does not contain any parcel or part of a parcel that
qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes
payable in any of the five calendar years before the filing of the request for certification of the District.
Subsection 2-7. Duration and First Year of Tax Increment of the District
Pursuant to M.S., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration and first year of tax
increment of the District must be indicated within the TIF Plan. Pursuant to M. S., Section 469.176, Subd. I b.,
the duration of the District will be 20 years after receipt of the first increment by the City (a total of 21 years
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-2
of tax increment). The City expects to receive the first tax increment in 2019, which is no later than four
years following the year of approval of the District. Thus, it is estimated that the District, including any
modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2039, or when
the TIF Plan is satisfied. If increment is received in 2018, the term of the District will be to 2038. The City
reserves the right to decertify the District prior to the legally required date.
Subsection 2-8. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity
Value/Increment and Notification of Prior Planned Improvements
Pursuant to M.S., Section 469.174, Subd. 7 andM. S., Section 469.177, Subd. ],the Original Net Tax Capacity
(ONTC) as certified for the District will be based on the market values placed on the property by the assessor
in 2017 for taxes payable 2018.
Pursuant to M.S., Section 469.177, Subds. I and 2, the County Auditor shall certify in each year (beginning
in the payment year 2019) the amount by which the original value has increased or decreased as a result of
Change in tax exempt status of property;
Reduction or enlargement of the geographic boundaries of the district;
Change due to adjustments, negotiated or court-ordered abatements;
Change in the use of the property and classification;
Change in state law governing class rates; or
Change in previously issued building permits.
In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTO, no
value will be captured and no tax increment will be payable to the City.
The original local tax rate for the District will be the local tax rate for taxes payable 2018, assuming the
request for certification is made before June 30, 2018. The ONTC and the Original Local Tax Rate for the
District appear in the table below.
Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated
Captured Net Tax Capacity (CTC) of the District, within Development District No. 4, upon completion of
the projects within the District, will annually approximate tax increment revenues as shown in the table
below. The City requests 100 percent ofthe available increase in tax capacity for repayment of its obligations
and current expenditures, beginning in the tax year payable 2019. The Project Tax Capacity (PTC) listed is
an estimate of values when the projects within the District are completed.
Project Estimated Tax Capacity upon Completion (PTC) $46,902
Original Estimated Net Tax Capacity (ONTO) $2,739
Estimated Captured Tax Capacity (CTC) $44,163
Original Local Tax Rate 1.54643 Pay 2017
Estimated Annual Tax Increment (CTC x Local Tax Rate) $68,295
Percent Retained by the City 100%
Tax capacity includes a 2% inflation factor for the duration of the District. The tax capacity included in this
chart is the estimated tax capacity of the District in year 20. The tax capacity of the District in year one is
estimated to be $31,564
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-3
Pursuant to M.S., Section 469.177, Subd. 4, the City shall, after a due and diligent search, accompany its
request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S.,
Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which
building permits have been issued during the eighteen (18) months immediately preceding approval of the
TIF Plan by the municipality pursuant to M.S., Section 469.175, Subd. 3. The County Auditor shall increase
the original net tax capacity of the District by the net tax capacity of improvements for which a building
permit was issued.
The City has reviewed the area to be included in the District and found no parcels for which building
permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the
City.
Subsection 2-9. Sources of Revenue/Bonds to be Issued
The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax
increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As
presently proposed, the projects within the District will be financed by a pay-as-you-go note. Any refunding
amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not
obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that
such action is in the best interest of the City.
The total estimated tax increment revenues for the District are shown in the table below:
SOURCES OF FUNDS TOTAL
Tax Increment $1,170,000
Interest $117,000
TOTAL $1,287,000
The City may issue bonds (as defined in the TIF Act) secured in whole or in part with tax increments from
the District in a maximum principal amount of $937,000. Such bonds may be in the form of pay-as-you-go
notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded
indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval.
Subsection 2-10. Uses of Funds
Currently under consideration for the District is a proposal to facilitate the development of a 54 -unit hotel in
the City. The City has determined that it will be necessary to provide assistance to the project(s) for certain
District costs, as described. The City has studied the feasibility of the development or redevelopment of
property in and around the District. To facilitate the establishment and development or redevelopment of the
District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible
expenses. The estimate of public costs and uses of funds associated with the District is outlined in the table
on the following page.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-4
USES OF TAX INCREMENT FUNDS TOTAL
Site Improvements/Preparation $820,000
Administrative Costs (up to 10%) $117,000
PROJECT COST TOTAL $937,000
Interest 350 000
PROJECT AND INTEREST COSTS TOTAL $1,287,000
The total project cost, including financing costs (interest) listed in the table above does not exceed the total
projected tax increments for the District as shown in Subsection 2-9.
Estimated costs associated with the District are subject to change among categories without a modification
to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed,
without formal modification, the budget above pursuant to the applicable statutory requirements.
Subsection 2-11. Business Subsidies
Pursuant to M.S., Section 116J.993, Subd. 3, the following forms of financial assistance are not considered
a business subsidy:
(1) A business subsidy of less than $150,000;
(2) Assistance that is generally available to all businesses or to a general class of similar businesses,
such as a line of business, size, location, or similar general criteria;
(3) Public improvements to buildings or lands owned by the state or local government that serve a
public purpose and do not principally benefit a single business or defined group of businesses at
the time the improvements are made;
(4) Redevelopment property polluted by contaminants as defined in M.S., Section 116J.552, Subd. 3;
(5) Assistance provided for the sole purpose of renovating old or decaying building stock or bringing
it up to code and assistance provided for designated historic preservation districts, provided that
the assistance is equal to or less than 50% of the total cost;
(6) Assistance to provide job readiness and training services if the sole purpose of the assistance is to
provide those services;
(7) Assistance for housing;
(8) Assistance for pollution control or abatement, including assistance for a tax increment financing
hazardous substance subdistrict as defined under M.S., Section 469.174, Subd. 23;
(9) Assistance for energy conservation;
(10) Tax reductions resulting from conformity with federal tax law;
(11) Workers' compensation and unemployment compensation;
(12) Benefits derived from regulation;
(13) Indirect benefits derived from assistance to educational institutions;
(14) Funds from bonds allocated under chapter 474A, bonds issued to refund outstanding bonds, and
bonds issued for the benefit of an organization described in section 501 (c) (3) of the Internal
Revenue Code of 1986, as amended through December 31, 1999;
(15) Assistance for a collaboration between a Minnesota higher education institution and a business;
(16) Assistance for a tax increment financing soils condition district as defined under M.S., Section
469.174, Subd. 19;
(17) Redevelopment when the recipient's investment in the purchase of the site and in site preparation
is 70 percent or more of the assessor's current year's estimated market value;
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-5
(18) General changes in tax increment financing law and other general tax law changes of a principally
technical nature;
(19) Federal assistance until the assistance has been repaid to, and reinvested by, the state or local
government agency;
(20) Funds from dock and wharf bonds issued by a seaway port authority;
(21) Business loans and loan guarantees of $150,000 or less;
(22) Federal loan funds provided through the United States Department of Commerce, Economic
Development Administration; and
(23) Property tax abatements granted under M.S., Section 469.1813 to property that is subject to
valuation under Minnesota Rules, chapter 8100.
The City will comply with M.S., Sections 116J.993 to 116J.995 to the extent the tax increment assistance
under this TIF Plan does not fall under any of the above exemptions. The City expects the District to meet
(16) above and therefore is not a business subsidy.
Subsection 2-12. Estimated Impact on Other Taxing Jurisdictions
The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF
Plan would occur without the creation of the District. However, the City has determined that such
development or redevelopment would not occur "but for" tax increment financing and that, therefore, the
fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as
follows on the next page if the "but for" test was not met:
IMPACT ON TAX BASE
The estimates listed above display the captured tax capacity when all construction is completed. The tax rate
used for calculations is the actual Pay 2017 rate. The total net capacity for the entities listed above are based
on actual Pay 2017 figures. The District will be certified under the actual Pay 2018 rates and values, which
were unavailable at the time this TIF Plan was prepared.
Pursuant to M.S. Section 469.175 Subd. 2(b):
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-6
2016/Pay 2017
Estimated Captured
Total Net
Tax Capacity (CTC) Percent of CTC
Tax Capacity
Upon Completion
to Entity Total
McLeod County
36,334,345
44,163
0.1215%
City of Hutchinson
9,661,581
44,163
0.4571%
Hutchinson ISD No. 423
15,681,525
44,163
0.2816%
IMPACT ON TAX RATES
Pay 2017
Percent
Potential
Extension Rates
of Total
CTC
Taxes
McLeod County
0.535920
34.66%
44,163
23,668
City of Hutchinson
0.719530
46.53%
44,163
31,777
Hutchinson ISD No. 423
0.254890
16.48%
44,163
11,257
Other
0.036090
2.33%
44,163
1,594
Total
1.546430
100.00%
68,295
The estimates listed above display the captured tax capacity when all construction is completed. The tax rate
used for calculations is the actual Pay 2017 rate. The total net capacity for the entities listed above are based
on actual Pay 2017 figures. The District will be certified under the actual Pay 2018 rates and values, which
were unavailable at the time this TIF Plan was prepared.
Pursuant to M.S. Section 469.175 Subd. 2(b):
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-6
(1) Estimate of total tax increment. It is estimated that the total amount of tax increment that will be
generated over the life of the District is $1,170,000;
(2) Probable impact of the District on city provided services and ability to issue debt. An impact of the
District on police protection is not expected. The City police department does track all calls for
service including property -type calls and crimes. The City does not expect that the proposed
development, in and of itself, will necessitate new capital investment.
The probable impact ofthe District on fire protection is not expected to be significant. Typically new
buildings generate few calls, if any, and are of superior construction.
The impact of the District on public infrastructure is expected to be minimal. The development is not
expected to significantly impact any traffic movements in the area. The current infrastructure for
sanitary sewer, storm sewer and water will be able to handle the additional volume generated from
the proposed development. The City anticipates building an access road, retaining wall and storm
water feature in order to prepare the lot for development. Cost for these improvements is estimated
to be $467,939. The development in the District is expected to contribute an estimated $56,700 in
sanitary sewer (SAC) and water (WAC) connection fees.
The probable impact of any District general obligation tax increment bonds on the ability to issue
debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any
general obligation debt issued in relation to this project, therefore there will be no impact on the
City's ability to issue future debt or on the City's debt limit.
(3) Estimated amount of tax increment attributable to school district levies. It is estimated that the
amount of tax increments over the life of the District that would be attributable to school district
levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions
remained the same, is $192,845;
(4) Estimated amount of tax increment attributable to county levies. It is estimated that the amount of
tax increments over the life of the District that would be attributable to county levies, assuming the
county's share of the total local tax rate for all taxing jurisdictions remained the same, is $405,467;
(5) Additional information requested by the county or school district. The City is not aware of any
standard questions in a county or school district written policy regarding tax increment districts and
impact on county or school district services. The county or school district must request additional
information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax
increment financing plan.
No requests for additional information from the county or school district regarding the proposed
development for the District have been received.
Subsection 2-13. Supporting Documentation
Pursuant to M.S. Section 469.175, Subd. 1 (a), clause 7 the TIF Plan must contain identification and
description of studies and analyses used to make the determination set forth in M.S. Section 469.175, Subd.
3, clause (b)(2) and the findings are required in the resolution approving the District. Following is a list of
reports and studies on file at the City that support the City's findings:
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-7
• Environmental Clean-up Analysis: Braun Intertec, June 2016.
• Minnesota Pollution Control Agency: Response Action Plan Approval, October 2016.
• Soils Condition TIF District Eligibility Analysis: City staff report, 2017.
• Response Action Plan and Construction Contingency Plan: Braun Intertec, August 2016.
• Phase I Environmental Study, June, 2016
• Phase II Environmental Study, July, 2106
Subsection 2-14. Definition of Tax Increment Revenues
Pursuant to M.S., Section 469.174, Subd. 25, tax increment revenues derived from a tax increment financing
district include all of the following potential revenue sources:
Taxes paid by the captured nettax capacity, but excluding any excess taxes, as computed under M.S.,
Section 469.177;
The proceeds from the sale or lease of property, tangible or intangible, to the extent the property was
purchased by the authority with tax increments;
Principal and interest received on loans or other advances made by the authority with tax increments;
Interest or other investment earnings on or from tax increments; and
Repayments or return of tax increments made to the Authority under agreements for districts for
which the request for certification was made after August 1, 1993.
Subsection 2-15. Modifications to the District
In accordance with M.S., Section 469.175, Subd. 4, any:
Reduction or enlargement of the geographic area of the District, if the reduction does not meet the
requirements of M.S., Section 469.175, Subd. 4(e);
Increase in amount of bonded indebtedness to be incurred;
A determination to capitalize interest on debt if that determination was not a part of the original TIF
Plan;
Increase in the portion of the captured net tax capacity to be retained by the City;
Increase in the estimate ofthe cost of the District, including administrative expenses, that will be paid
or financed with tax increment from the District; or
Designation of additional property to be acquired by the City,
shall be approved upon the notice and after the discussion, public hearing and findings required for approval
of the original TIF Plan.
Pursuant to M.S. Section 469.175 Subd. 469, the geographic area of the District may be reduced, but shall not
be enlarged after five years following the date of certification of the original net tax capacity by the county
auditor. If a soils condition district is enlarged, the reasons and supporting facts for the determination that
the addition to the district meets the criteria of M.S., Section 469.174, Subd. 19, must be documented in
writing and retained. The requirements of this paragraph do not apply if (1) the only modification is
elimination of parcel(s) from the District and (2)(A) the current net tax capacity of the parcel(s) eliminated
from the District equals or exceeds the net tax capacity of those parcel(s) in the District's original net tax
capacity or (B) the City agrees that, notwithstanding M.S., Section 469.177, Subd. 1, the original net tax
capacity will be reduced by no more than the current net tax capacity of the parcel(s) eliminated from the
District.
The City must notify the County Auditor of any modification to the District. Modifications to the District
in the form of a budget modification or an expansion of the boundaries will be recorded in the TIF Plan.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-8
Subsection 2-16. Administrative Expenses
In accordance with M.S., Section 469.174, Subd. 14, administrative expenses means all expenditures of the
City, other than:
Amounts paid for the purchase of land;
Amounts paid to contractors or others providing materials and services, including architectural and
engineering services, directly connected with the physical development of the real property in the
District;
Relocation benefits paid to or services provided for persons residing or businesses located in the
District;
Amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued
pursuant to M.S., Section 469.178; or
Amounts used to pay other financial obligations to the extent those obligations were used to finance
costs described in clauses (1) to (3).
For districts for which the request for certification were made before August 1, 1979, or after June 30, 1982,
and before August 1, 2001, administrative expenses also include amounts paid for services provided by bond
counsel, fiscal consultants, and planning or economic development consultants. Pursuant to M.S., Section
469.176, Subd. 3, tax increment may be used to pay any authorized and documented administrative
expenses for the District up to but not to exceed 10 percent of the total estimated tax increment expenditures
authorized by the TIF Plan or the total tax increments, as defined by M.S., Section 469.174, Subd. 25, clause
(1), from the District, whichever is less.
For districts for which certification was requested after July 31, 2001, no tax increment may be used to pay
any administrative expenses for District costs which exceed ten percent of total estimated tax increment
expenditures authorized by the TIF Plan or the total tax increments, as defined in M. S., Section 469.174, Subd.
25, clause (1), from the District, whichever is less.
Pursuant to M.S., Section 469.176, Subd. 4h, tax increments may be used to pay for the County's actual
administrative expenses incurred in connection with the District and are not subject to the percentage limits
ofM.S., Section 469.176, Subd. 3. The county may require payment of those expenses by February 15 of the
year following the year the expenses were incurred.
Pursuant to M.S., Section 469. 177, Subd. 11, the County Treasurer shall deduct an amount (currently .36
percent) of any increment distributed to the City and the County Treasurer shall pay the amount deducted to
the State Commissioner of Management and Budget for deposit in the state general fund to be appropriated
to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of
examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually
by the Commissioner of Revenue.
Subsection 2-17. Limitation of Increment
The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District
may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow
account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or
redemption date.
Pursuant to M.S., Section 469.176, Subd. 6:
if, after four years from the date of certification of the original net tax capacity of the tax
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-9
incrementfinancingdistrictpursuant toM.S., Section 469.177, no demolition, rehabilitation
or renovation of property or other site preparation, including qualified improvement of a
street adjacent to a parcel but not installation of utility service including sewer or water
systems, has been commenced on a parcel located within a tax increment financing district
by the authority or by the owner of the parcel in accordance with the tax increment financing
plan, no additional tax increment may be taken from that parcel, and the original net tax
capacity of that parcel shall be excluded from the original net tax capacity of the tax
increment financing district. If the authority or the owner of the parcel subsequently
commences demolition, rehabilitation or renovation or other sitepreparation on that parcel
including qualified improvement of a street adjacent to that parcel, in accordance with the
tax increment financingplan, the authority shall certify to the county auditor that the activity
has commenced and the county auditor shall certify the net tax capacity thereof as most
recently certified by the commissioner of revenue and add it to the original net tax capacity
of the tax incrementfinancing district. The county auditor must enforce the provisions of this
subdivision. The authority must submit to the county auditor evidence that the required
activity has taken place for each parcel in the district. The evidence for a parcel must be
submitted by February I of the fifth year following the year in which the parcel was certified
as included in the district. For purposes of this subdivision, qualified improvements of a
street are limited to (1) construction or opening of a new street, (2) relocation of a street,
and (3) substantial reconstruction or rebuilding of an existing street.
The City or a property owner must improve parcels within the District by approximately September 2021 and
report such actions to the County Auditor.
Subsection 2-18. Use of Tax Increment
The City hereby determines that it will use 100 percent of the captured net tax capacity of taxable property
located in the District for the following purposes:
To pay the principal of and interest on bonds issued to finance a project;
To finance, or otherwise pay the capital and administration costs of Development District No. 4
pursuant to M.S., Sections 469.124 to 469.133;
To pay for project costs as identified in the budget set forth in the TIF Plan;
To finance, or otherwise pay for other purposes as provided in M.S., Section 469.176, Subd. 4;
To pay principal and interest on any loans, advances or other payments made to or on behalf of the
City or for the benefit of Development District No. 4 by a developer;
To finance or otherwise pay premiums and other costs for insurance or other security guaranteeing
the payment when due of principal of and interest on bonds pursuant to the TIF Plan or pursuant to
M.S., Chapter 4620 M.S., Sections 469.152 through 469.165, and/or M.S., Sections 469.178; and
To accumulate or maintain a reserve securing the payment when due of the principal and interest on
the tax increment bonds or bonds issued pursuant to M.S., Chapter 462C, M.S., Sections 469.152
through 469.165, and/or M.S., Sections 469.178.
These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other
purposes prohibited by M.S., Section 469.176, Subd. 4.
Tax increments generated in the District will be paid by McLeod County to the City for the Tax Increment
Fund of said District. The City will pay to the developer(s) annually an amount not to exceed an amount as
specified in a developer's agreement to reimburse the costs of land acquisition, public improvements,
demolition and relocation, site preparation, and administration. Remaining increment funds will be used for
City administration (up to 10 percent) and for the costs of public improvement activities outside the District.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-10
Subsection 2-19. Excess Increments
Excess increments, as defined in M.S., Section 469.176, Subd. 2, shall be used only to do one or more of the
following:
1. Prepay any outstanding bonds;
2. Discharge the pledge of tax increment for any outstanding bonds;
3. Pay into an escrow account dedicated to the payment of any outstanding bonds; or
4. Return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in
proportion to their local tax rates.
The City must spend or return the excess increments under paragraph (c) within nine months after the end
of the year. In addition, the City may, subject to the limitations set forth herein, choose to modify the TIF
Plan in order to finance additional public costs in Development District No. 4 or the District.
Subsection 2-20. Requirements for Agreements with the Developer
The City will review any proposal for private development to determine its conformance with the
Development Program and with applicable municipal ordinances and codes. To facilitate this effort, the
following documents may be requested for review and approval: site plan, construction, mechanical, and
electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any
other drawings or narrative deemed necessary by the City to demonstrate the conformance ofthe development
with City plans and ordinances. The City may also use the Agreements to address other issues related to the
development.
Subsection 2-21. Assessment Agreements
Pursuant to M.S., Section 469.177, Subd. 8, the City may enter into a written assessment agreement in
recordable form with the developer of property within the District which establishes a minimum market value
of the land and completed improvements for the duration of the District. The assessment agreement shall be
presented to the County Assessor who shall review the plans and specifications for the improvements to be
constructed, review the market value previously assigned to the land upon which the improvements are to be
constructed and, so long as the minimum market value contained in the assessment agreement appears, in the
judgment of the assessor, to be a reasonable estimate, the County Assessor shall also certify the minimum
market value agreement.
Subsection 2-22. Administration of the District
Administration of the District will be handled by the City Administrator.
Subsection 2-23. Annual Disclosure Requirements
Pursuant to M. S., Section 469.175, Subds. 5, 6, and 6b the City must undertake financial reporting for all tax
increment financing districts to the Office of the State Auditor, County Board and County Auditor on or
before August 1 of each year. M.S., Section 469.175, Subd. 5 also provides that an annual statement shall be
published in a newspaper of general circulation in the City on or before August 15.
If the City fails to make a disclosure or submit a report containing the information required by M.S., Section
469.175 Subd. 5 and Subd. 6, the Office of the State Auditor will direct the County Auditor to withhold the
distribution of tax increment from the District.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-11
Subsection 2-24. Reasonable Expectations
As required by the TIF Act, in establishing the District, the determination has been made that the anticipated
development would not reasonably be expected to occur solely through private investment within the
reasonably foreseeable future and that the increased market value of the site that could reasonably be expected
to occur without the use of tax increment financing would be less than the increase in the market value
estimated to result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF Plan. In making said
determination, reliance has been placed upon written representation made by the developer to such effects
and upon City staff awareness of the feasibility of developing the project site(s) within the District. A
comparative analysis of estimated market values both with and without establishment of the District and the
use of tax increments has been performed as described above. Such analysis is included with the cashflow
in Appendix D, and indicates that the increase in estimated market value of the proposed development (less
the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the
District and the use of tax increments.
Subsection 2-25. Other Limitations on the Use of Tax Increment
General Limitations. All revenue derived from tax increment shall be used in accordance with the TIF
Plan. The revenues shall be used to finance, or otherwise pay the capital and administration costs of
Development District No. 4 pursuant to M.S., Sections 469.124 to 469.133. Tax increments may not be
used to circumvent existing levy limit law. No tax increment may be used for the acquisition,
construction, renovation, operation, or maintenance of a building to be used primarily and regularly for
conducting the business of a municipality, county, school district, or any other local unit of government
or the state or federal government. This provision does not prohibit the use of revenues derived from tax
increments for the construction or renovation of a parking structure.
2. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from the District shall
be deemed to have satisfied the 80 percent test set forth in paragraph (2) above only if the five year rule
set forth in M.S., Section 469.1763, Subd. 3, has been satisfied; and beginning with the sixth year
following certification of the District, 75 percent of said tax increments that remain after expenditures
permitted under said five year rule must be used only to pay previously committed expenditures or credit
enhanced bonds as more fully set forth in M.S., Section 469.1763, Subd. S.
3. Soils Condition District. Revenue derived from tax increment from a soils condition district must be used
only to (1) acquire parcels on which improvements described in clause (2) will occur; (2) pay for the cost
of removal or remedial action; and (3) pay for the administrative expenses of the authority allocable to
the district, including the cost ofthe development action response plan underM.S., Section 469.176Subd.
4b.
Subsection 2-26. Summary
The City of Hutchinson is establishing the District to clean up a heavily polluted site, improve public safety,
preserve and enhance the tax base, and provide employment opportunities in the City. The TIF Plan for the
District was prepared by Ehlers & Associates, Inc., 3060 Centre Pointe Drive, Roseville, Minnesota 55113,
telephone (651) 697-8500.
City of Hutchinson Tax Increment Financing Plan for Tax Increment Financing District No. 4-19 2-12
Appendix A
Project Description
The proposed District is being established to assist in the costs associated with soils correction at the site
located at the northeast quadrant of Highway 7 East and Main Street North (Highway 15). Hutchcobbel,
LLC, formerly known as Titanium Partners, (the "Developers") from Duluth, Minnesota will be developing
a 54 -room Cobblestone Inn Hotel & Suites on the site.
The lot, currently owned by the City of Hutchinson, was formed from the remnants of nine parcels left over
from the Hwy 7 expansion project completed by the Minnesota Department of Transportation in 2007. The
city acquired the nine parcels from MNDOT and replatted them into one parcel 2.86 acres in size to facilitate
the commercial redevelopment of the area.
The lot itself is subject to several significant constraints that would make the lot undevelopable but for public
assistance:
Topography - the lot is quite steeply sloped in several areas
Access - MNDOT will only allow access to the lot from Prospect Street, on the very east side
of the property.
Environmental - Two of the original nine lots were occupied by gasoline service stations and
significant soil contamination occurred as a result.
To address these obstacles to development the City is constructing a 550' access road and retaining wall along
with a storm water retention feature. Upon completion the access road and retaining wall will be turned over
to the developer and become a permanent part of the property. A permanent easement will be established to
allow the city to maintain the ponds.
The City had Phase I and Phase II Environmental studies completed which identified types of contamination
on the site which will require remediation prior and during the construction process. A Remediation Action
Plan ("RAP") and a Contingency Construction Plan ("CCP") has been filed with and approved by the
Minnesota Pollution Control Agency for the site and proposed hotel project.
The City proposes to establish a Soils Condition TIF District to offset any costs arising from soil
contamination and implementation of the Response Action Plan. It is anticipated that the Developers will
incur the costs of the soils correction and implementation of the RAP and CCP and be reimbursed with tax
increments through a pay as you go TIF Note.
Appendix A-1
Appendix B
Map of Development District No. 4 and the District
Appendix B-1
Tax Increment Financing Housing District No 4-19
Development District No. 4
City of Hutchinson
McLeod County, Minnesota
®®R Tax Increment
®®® Financing District
No. 4-19
.1111�����I i�.0 ==.1111111111111� �' _ == ■■ r == �- =� 11■
noum�e � .■....■�n::lam :■ 1= . i� :_ ._ .- -- ne
:n■mnnl- -:° e111: - - -elf -n ' 0- _c �■ ii
■■illi ■■EN
,
Appendix C
Description of Property to be Included in the District
The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the
parcel listed below.
Parcel Numbers
Address
Owner
23-503-0010
416 Prospect St. NE
City of Hutchinson
Appendix
C-1
Appendix D
Estimated Cash Flow for the District
Appendix D-1
8/22/2017
DistrictType:
District Name/Number:
County District #:
First Year Construction or Inflation on Value
Existing District - Specify No. Years Remaining
Inflation Rate - Every Year:
Interest Rate:
Present Value Date:
First Period Ending
Tax Year District Certified:
Cashflow Assumes First Tax Increment For Development:
Years of Tax Increment
Assumes Last Year of Tax Increment
Fiscal Disparities Election [Outside (A), Inside (B), or NA]
Incremental or Total Fiscal Disparities
Fiscal Disparities Contribution Ratio
Fiscal Disparities Metro -Wide Tax Rate
Maximum/Frozen Local Tax Rate: ISD 423
Current Local Tax Rate: (Use lesser of Current or Max.)
State-wide Tax Rate (Comm./Ind. only used for total taxes)
Market Value Tax Rate (Used for total taxes)
Base Value Assumptions - Page 1
EHLERS
L F�PEx 5 Lx vVeLLG ri x ax�E
Titanium Partners (Preliminary Estimate)
City of Hutchinson, MN
54 Unit - Cobblestone Inn Hotel & Suites
Soils
BASE
Tax Rates
TIF 4-19
Capacity)
Exempt Class Rate (Exempt)
0.00%
2017
Percentage
Commercial Industrial Preferred Class Rate (C/I Pref.)
Tax Year
Property
Current
First $150,000
1.50%
2.00%
Market
Over $150,000
2.00%
4.00%
Original
Commercial Industrial Class Rate (C/1)
2.00%
1 -Aug -18
Conversion Area/
Rental Housing Class Rate (Rental)
1.25%
1 -Feb -19
for District
Affordable Rental Housing Class Rate (Aff. Rental)
Market Value
Pay 2018
Tax Capacity
First $100,000
0.75%
2019
0
Over $100,000
0.25%
21
Pay 2018
Non -Homestead Residential (Non -H Res. 1 Unit)
-
2039
2,739
First $500,000
1.00%
Over $500,000
125%
0
Homestead Residental Class Rate (Hmstd. Res.)
2,739
First $500,000
1.00%
Over $500,000
125%
154.643%
Pay2017
Agricultural Non -Homestead
1.00%
154.643%
Pay 2017
45.8020%
Pay 2017
0.18490%
Pay 2017
Note:
1. Base values are based upon a fair market value of $261,900 provided to the City by the County Assessor. Tax exempt value provided by County Assessor on 8/17/17 was $196,000.
Prepared by Ehlers & Associates, Inc_ - Estimates Only N W,nnsota\Hutchinson\Housing - Economic - Redevelopment\TIF\TIF DMncis\TIF 419\Hutchinson - correcietl run 822.18 A—
BASE
VALUE INFORMATION
(Original Tax
Capacity)
Building
Total
Percentage
Tax Year
Property
Current
Class
After
Land
Market
Market
Of Value Used
Original
Original
Tax
Original
After
Conversion Area/
Map # PID Owner Address Market Value
Value
Value
for District
Market Value
Market Value
Class
Tax Capacity
Conversion
Ong. Tax Cap. Phase
23-503-0010 City 416 Prospect St N E 261,900
0
261,900
67%
174,425
Pay 2018
Exempt
-
C/I Pref.
2,739
174,425
0
2,739
Note:
1. Base values are based upon a fair market value of $261,900 provided to the City by the County Assessor. Tax exempt value provided by County Assessor on 8/17/17 was $196,000.
Prepared by Ehlers & Associates, Inc_ - Estimates Only N W,nnsota\Hutchinson\Housing - Economic - Redevelopment\TIF\TIF DMncis\TIF 419\Hutchinson - correcietl run 822.18 A—
8/22/2017
10 EHLERS
....
.. r..Rrr
Titanium Partners (Preliminary Estimate)
City of Hutchinson, MN
54 Unit -Cobblestone Inn Hotel & Suites
Base Value Assumptions - Paget
PROJECT
INFORMATION
(Project Tax
Capacity)
WHAT IS EXCLUDED FROM
Estimated Taxable Total Taxable
Property
Local
Local
Percentage
Percentage
Percentage
Percentage
First Year
Market Value Market Value Total Market
Tax
Project
Project Tax
Completed
Completed
Completed
Completed
Full Taxes
Area/Phase New Use Per Sq. Ft✓Unit Per Sq. Ft./Unit Sq. Ft./Units Value
Class
Tax Capacity
Capacity/Unit
2017
2018
2019
2020
Payable
1 Hote 54 1,615,700
C/I Pref.
31,564
585
100%
100%
100%
100%
2019
TOTAL 1,615,700
0
31,564
0
0
0
0
0
#DIVl0!
Note:
1. Market values are based upon estimates provided by the County Assessor's office on 8/16/17. Final value may change according to actual construction.
1 Taxes and tax increment will vary signficantly from year to year
depending upon values, rates, state law, fiscal disparities and other factors
TAXCALCULATIONS
WHAT IS EXCLUDED FROM
Total
Fiscal
Local
Local
Fiscal
State-wide
Market
(14,457)
New Market Value- Est.
Tax
Disparities
Tax
Property
Disparities
Property
Value
Total
Taxes Per
New Use Capacity
Tax Capacity
Capacity
Taxes
Taxes
Taxes
Taxes
Taxes
Sq. Ft./Unit
Hote 31,564
0
31,564
48,812
0
14A57
2,987
66,256
1,226.96
0 0
0
0
0
0
0
0
0
#DIVl0!
0 0
0
0
0
0
0
0
0
#DIVl0!
1 Taxes and tax increment will vary signficantly from year to year
depending upon values, rates, state law, fiscal disparities and other factors
which cannot be predicted.
WHAT IS EXCLUDED FROM
FOR ANALYSIS
Total Property Taxes
66,256
Cument Market Value- Est.
174,425
less State-wide Taxes
(14,457)
New Market Value- Est.
1,615,700
less Fiscal Disp. Adj.
0
Difference
less Market Value Taxes
(2,987)
Present Value of Tax Increment
747,467
less Base Value Taxes
(4,235)
Difference
593,808
Annual Gross TIF
Value likely to occur without Tax Increment is less than:
Prepared by Ehlers& Associates, Inc_ -Estimates Only NW,nnsota\Hutchinson\Housing-Economic-Redevelopment\TIF\TIF DMr tc TIF 419\Hutchinson- tedrun822.18A—
8/22/2017 Tax Increment Cashfow - Page 3
EHLERS
LEADERS Ex PUBLIC PIN A CE
% of Tax Tax Disparities Tax
Titanium Partners (Preliminary Estimate)
City of Hutchinson, MN
54 Unit - Cobblestone Inn Hotel & Suites
Tax Gross Tax I Gross Tax Auditor at _ Net Tax Present I ENDING Tax Payment
100%
31,564
(2,739) -
28,825
154.643%
44,577
22,288
(80)
(2,221)
19,987
19,211
0.5
2019
08/01/19
22,288
(80)
(2,221)
19,987
38,046
1
2019
02/01/20
100%
32,195
(2,739) -
29,457
154.643%
45,553
22,776
(82)
(2,269)
20,425
56,915
1.5
2020
08/01/20
22,776
(82)
(2,269)
20,425
75,415
2
2020
02/01/21
100%
32,839
(2,739) -
30,101
154.643%
46,549
23,274
(84)
(2,319)
20,871
93,948
2.5
2021
08/01/21
23,274
(84)
(2,319)
20,871
112,118
3
2021
02/01/22
100%
33,496
(2,739) -
30,757
154.643%
47,564
23,782
(86)
(2,370)
21,327
130,320
3.5
2022
08/01/22
23,782
(86)
(2,370)
21,327
148,165
4
2022
02/01/23
100%
34,166
(2,739) -
31,427
154.643%
48,600
24,300
(87)
(2,421)
21,791
166,042
4.5
2023
08/01/23
24,300
(87)
(2,421)
21,791
183,568
5
2023
02/01/24
100%
34,849
(2,739) -
32,111
154.643%
49,657
24,828
(89)
(2,474)
22,265
201,124
5.5
2024
08/01/24
24,828
(89)
(2,474)
22,265
218,336
6
2024
02/01/25
100%
35,546
(2,739) -
32,808
154.643%
50,735
25,367
(91)
(2,528)
22,748
235,576
6.5
2025
08/01/25
25,367
(91)
(2,528)
22,748
252,478
7
2025
02/01/26
100%
36,257
(2,739) -
33,519
154.643%
51,834
25,917
(93)
(2,582)
23,241
269,409
7.5
2026
08/01/26
25,917
(93)
(2,582)
23,241
286,007
8
2026
02/01/27
100%
36,982
(2,739) -
34,244
154.643%
52,956
26,478
(95)
(2,638)
23,744
302,631
8.5
2027
08/01/27
26,478
(95)
(2,638)
23,744
318,930
9
2027
02/01/28
100%
37,722
(2,739) -
34,983
154.643%
54,099
27,050
(97)
(2,695)
24,257
335,255
9.5
2028
08/01/28
27,050
(97)
(2,695)
24,257
351,259
10
2028
02/01/29
100%
38,476
(2,739) -
35,738
154.643%
55,266
27,633
(99)
(2,753)
24,780
367,288
10.5
2029
08/01/29
27,633
(99)
(2,753)
24,780
383,002
11
2029
02/01/30
100%
39,246
(2,739) -
36,507
154.643%
56,456
28,228
(102)
(2,813)
25,314
398,740
11.5
2030
08/01/30
28,228
(102)
(2,813)
25,314
414,170
12
2030
02/01/31
100%
40,031
(2,739) -
37,292
154.643%
57,670
28,835
(104)
(2,873)
25,858
429,622
12.5
2031
08/01/31
28,835
(104)
(2,873)
25,858
444,771
13
2031
02/01/32
100%
40,831
(2,739) -
38,093
154.643%
58,908
29,454
(106)
(2,935)
26,413
459,942
13.5
2032
08/01/32
29,454
(106)
(2,935)
26,413
474,816
14
2032
02/01/33
100%
41,648
(2,739) -
38,910
154.643%
60,171
30,085
(108)
(2,998)
26,979
489,710
14.5
2033
08/01/33
30,085
(108)
(2,998)
26,979
504,313
15
2033
02/01/34
100%
42,481
(2,739) -
39,742
154.643%
61,459
30,729
(111)
(3,062)
27,557
518,936
15.5
2034
08/01/34
30,729
(111)
(3,062)
27,557
533,271
16
2034
02/01/35
100%
43,331
(2,739) -
40,592
154.643%
62,773
31,386
(113)
(3,127)
28,146
547,627
16.5
2035
08/01/35
31,386
(113)
(3,127)
28,146
561,701
17
2035
02/01/36
100%
44,197
(2,739) -
41,459
154.643%
64,113
32,056
(115)
(3,194)
28,747
575,793
17.5
2036
08/01/36
32,056
(115)
(3,194)
28,747
589,609
18
2036
02/01/37
100%
45,081
(2,739) -
42,343
154.643%
65,480
32,740
(118)
(3,262)
29,360
603,443
18.5
2037
08/01/37
32,740
(118)
(3,262)
29,360
617,006
19
2037
02/01/38
100%
45,983
(2,739) -
43,244
154.643%
66,874
33,437
(120)
(3,332)
29,985
630,586
19.5
2038
08/01/38
33,437
(120)
(3,332)
29,985
643,899
20
2038
02/01/39
100%
46,902
(2,739) -
44,164
154.643%
68,296
34,148
(123)
(3,403)
30,623
657,230
20.5
2039
08/01/39
34,148
123
3,403
30,623
670,299
21
2039
02/01/40
Total
1,169,590
(4,
Present
Value From 08/01/2018
Present Value Rate
4.009%
747,467
(2,
Prepared by Ehlers 8 Associates, Inc. - Estimates Only INWin nsota\Hutchinson\Housing - Economic - Redevelopment\TIF\TIF Distncts\TIF 419\Hutchinson - corrected run 8.22.18.xlsm
Appendix E
Minnesota Business Assistance Form
(Minnesota Department of Employment and Economic Development)
A Minnesota Business Assistance Form (MBAF) should be used to report and/or update each calendar year's
activity by April 1 of the following year.
Please see the Minnesota Department of Employment and Economic Development (DEED) website at
http://www.deed.state.mn.us/Community/subsidies/MBAFFonn.htm for information and forms.
Appendix E-1
Appendix F
Soils Condition Qualifications for the District
A) Parcel must have hazardous substances present.
Documented in completed Phase I and Phase II environmental investigations.
B) Cost of removal and remediation must exceed the fair market value of the lot.
McLeod County assessor has determined the lot has a value of $261,900.
Projected remediation costs are:
Excavation / trucking / disposal
Vapor Barrier under building
Construction monitoring
MPCA Services
TOTAL
$210,700.00
33,800.00
25,500.00
3,312.50
$273,312.50
Cost of removal and remediation ($273,312.50) exceeds the fair market value of the lot ($261,900) so
this condition is met.
Alternatively, cost of proposed removal and remediation exceeds $2 per square foot for the size of the
lot:
Lot is 2.86 acres = 124,582 square feet
At $2 per square foot this works out to $249,163.
Clean-up costs are projected to be at least $273,312.50 which exceeds the $2 per square foot criterion of
$249,163; so this condition is met.
Appendix F-1
Appendix G
Findings Including But/For Qualifications
The reasons and facts supporting the findings for the adoption of the Tax Increment Financing ("TIF") Plan
for TIF District No. 4-19, as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as
follows:
1. Finding that TIF District No. 4-19 is a soils condition district as defined in M.S., Section 469.174, Subd.
19.
The District consists of one parcel that contains the presence of hazardous substances, pollution, or
contaminants and requires removal or remedial action for use. The estimated cost of the proposed
removal and remedial action exceeds the fair market value of the land before completion of the
preparation. The fair market value is $261,900 and costs of cleanup are $273,312.50, therefore this
District qualifies as a soils condition TIF District. The Minnesota Pollution Control Agency has
approved the Response Action Plan (RAP) and Contingency Construction Plan (CCP) for cleaning
up and managing the various contamination on the site.
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be
expected to occursolely through private investment within the reasonably foreseeable future and that the
increased market value of the site that could reasonably be expected to occur without the use of tax
increment financing would be less than the increase in the market value estimated to result from the
proposed development after subtracting the present value of the projected tax increments for the
maximum duration of TIF District No. 4-19 permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to occur
solely through private investment within the reasonably foreseeable future: This finding is supported
by the fact that the soil and groundwater on the site is contaminated with petroleum releases and soil
vapor concentrations. The RAP and CCP includes excavation, testing, stockpiling and offsite
disposal of contaminated soil and a vapor barrier and passive radon mitigation system be installed
beneath the newly constructed hotel building to provide adequate control for potential vapor intrusion
The City has analyzed a proforma submitted by the developer, which, in the City's opinion,
demonstrates that the cost of removal or remedial action make the proposed redevelopment infeasible
without the tax increment assistance provided under this plan
The increased market value of the site that could reasonably be expected to occur without the use of
tax increment financing would be less than the increase in market value estimated to result from the
proposed development after subtracting the present value of the projected tax increments for the
maximum duration of the TIF District permitted by the TIF Plan: This finding is supported by the
fact that the site currently has soil and groundwater contamination generated by previous owners,
who no longer exist. The assessed market value has declined due to the extensive contamination on
the site. The only way that the market value of the site would increase is through removal and
remedial action similar to that proposed in this TIF Plan, RAP and CCP. Any such removal and
remedial action would need to address the same issues that confront any proposed developer.
Therefore, the City concludes as follows:
a. The City's estimate of the amount by which the market value ofthe site will increase without
the use of tax increment financing is $0.
b. If all development which is proposed to be assisted with tax increment were to occur in the
District, the total increase in market value would be up to $1,441,275.
Appendix G-1
The present value of tax increments from the District for the maximum duration of the district
permitted by the TIF Plan is estimated to be $747,467.
d. Even if some development other than the proposed development were to occur, the Council
finds that no alternative would occur that would produce a market value increase greater than
$693,808 (the amount in clause b less the amount in clause c) without tax increment assistance.
3. Finding that the TIF Plan for TIF District No. 4-19 conforms to the general plan for the development or
redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIF Plan and found that the TIF Plan conforms to the
general development plan of the City.
4. Finding that the TIF Plan for TIF District No. 4-19 will afford maximum opportunity, consistent with
the sound needs of the City as a whole, for the development or redevelopment of Development District
No. 4 by private enterprise.
The proposed District is being established to assist in the costs associated with soils correction at the
site. Hutchcobbel, LLC (the "Developers") will be developing a 54 -room Cobblestone Inn Hotel &
Suites on the site. This project will result in the cleanup of a polluted site, improve public safety,
preserve and enhance the tax base, and provide employment opportunities in the City.
But -For Analysis
Current Market Value 174,425
New Market Value - Estimate 1,615,700
Difference 1,441,275
Present Value of Tax Increment 747,467
Difference 693,808
Value Likely to Occur Without TIF is Less Than: 693,808
Appendix G-2
Council member
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14784
RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND ESTABLISHING
TAX INCREMENT FINANCING DISTRICT NO. 4-19 THEREIN AND
ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota
(the "City"), as follows:
Section 1. Recitals.
1.01. The City Council (the "Council") of the City of Hutchinson (the "City") has established
Development District No. 4 and adopted a Development Program therefor. It has been recommended by
the Hutchinson Economic Development Authority and proposed by the City that the City adopt a
Modification to the Development Program for Development District No. 4 (the "Development Program
Modification") and establish Tax Increment Financing District No. 4-19 (the "District") therein and adopt
a Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program Modification and
the TIF Plan are referred to collectively herein as the "Program and Plan"); all pursuant to and in
conformity with applicable law, including Minnesota Statutes, Sections 469.124 to 469.133, and Sections
469.174 to 469.1794, all inclusive, as amended, (the "Act") all as reflected in the Program and Plan, and
presented for the Council's consideration.
1.02. The City has investigated the facts relating to the Program and Plan and has caused the
Program and Plan to be prepared.
1.03. The City has performed all actions required by law to be performed prior to the
establishment of the District and the adoption and approval of the proposed Program and Plan, including,
but not limited to, notification of McLeod County and Independent School District No. 423 having taxing
jurisdiction over the property to be included in the District, a review of and written comment on the
Program and Plan by the City Planning Commission, and the holding of a public hearing upon published
notice as required by law.
1.04. Certain written reports (the "Reports") relating to the Program and Plan and to the
activities contemplated therein have heretofore been prepared by staff and consultants and submitted to
the Council and/or made a part of the City files and proceedings on the Program and Plan. The Reports
include environmental studies, data, information and/or substantiation constituting or relating to the basis
for the other findings and determinations made in this resolution. The Council hereby confirms, ratifies
and adopts the Reports, which are hereby incorporated into and made as fully a part of this resolution to
the same extent as if set forth in full herein.
1.05 The City is not modifying the boundaries of Development District No. 4.
Section 2. Findines for the Adoption and ADDroval of the Proaram and Plan.
2.01. The Council hereby finds that the Program and Plan, are intended and, in the judgment of
this Council, the effect of such actions will be, to provide an impetus for development in the public
interest and accomplish certain objectives as specified in the Program and Plan, which are hereby
incorporated herein.
Section 3. Findings for the Establishment of Tax Increment Financing District No. 4-19.
3.01. The Council hereby finds that the District is a "soils condition district" under Minnesota
Statutes, Section 469.174, Subd. 19.
3.02. The Council further finds that the proposed development would not occur solely through
private investment within the reasonably foreseeable future and that the increased market value of the site
that could reasonably be expected to occur without the use of tax increment financing would be less than
the increase in the market value estimated to result from the proposed development after subtracting the
present value of the projected tax increments for the maximum duration of the District permitted by the
TIF Plan, that the Program and Plan conform to the general plan for the development or redevelopment of
the City as a whole; and that the Program and Plan will afford maximum opportunity consistent with the
sound needs of the City as a whole, for the development or redevelopment of the District by private
enterprise.
3.03. The Council further fmds, declares and determines that the City made the above findings
stated in this Section and has set forth the reasons and supporting facts for each determination in writing,
attached hereto as Exhibit A.
Section 4. Public Purpose
4.01. The adoption of the Program and Plan conforms in all respects to the requirements of the
Act. The Program and Plan will help clean up a contaminated site and improve public health and welfare.
The re -use of the site will create new commercial uses, provide employment opportunities, and improve
the tax base. The City expressly finds that any private benefit to be received by the developer is
incidental, as financial estimates of remediating the contamination in accordance with state and federal
law make the proposed redevelopment infeasible without substantial public assistance from tax increment
financing. That is, the tax increment assistance is necessary to produce the public benefits described
above. Therefore, the City fmds that the public benefits of the Program and Plan exceed any private
benefits.
Section 5. ADDroval and Adoption of the Proeram and Plan.
5.01. The Program and Plan, as presented to the Council on this date, including without
limitation the fmdings and statements of objectives contained therein, are hereby approved, ratified,
established, and adopted and shall be placed on file in the office of the City Administrator.
5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to
proceed with the implementation of the Program and Plan and to negotiate, draft, prepare and present to
this Council for its consideration all further plans, resolutions, documents and contracts necessary for this
purpose.
5.03 The Auditor of McLeod County (the "Auditor") is requested to certify the original net tax
capacity of the District, as described in the TIF Plan, and to certify in each year thereafter the amount by
which the original net tax capacity has increased or decreased; and the City is authorized and directed to
forthwith transmit this request to the Auditor in such form and content as the Auditor may specify,
together with a list of all properties within the District, for which building permits have been issued
during the 18 months immediately preceding the adoption of this resolution.
5.04. The City Administrator is further authorized and directed to file a copy of the Program
and Plan with the Commissioner of the Minnesota Department of Revenue and the Office of the State
Auditor pursuant to Minnesota Statutes 469.175, Subd. 4a.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: September 26, 2017
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
EXHIBIT A
RESOLUTION NO. 14784
The reasons and facts supporting the findings for the adoption of the Tax Increment Financing ("TIF") Plan for
TIF District No. 4-19, as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows:
Finding that TIF District No. 4-19 is a soils condition district as defined in M.S., Section 469.174, Subd.
19.
The District consists of one parcel that contains the presence of hazardous substances, pollution,
or contaminants and requires removal or remedial action for use. The estimated cost of the
proposed removal and remedial action exceeds the fair market value of the land before
completion of the preparation. The fair market value is $261,900 and costs of cleanup are
$273,312.50, therefore this District qualifies as a soils condition TIF District. The Minnesota
Pollution Control Agency has approved the Response Action Plan (RAP) and Contingency
Construction Plan (CCP) for cleaning up and managing the various contamination on the site.
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be
expected to occur solely through private investment within the reasonably foreseeable future and that the
increased market value of the site that could reasonably be expected to occur without the use of tax
increment financing would be less than the increase in the market value estimated to result from the
proposed development after subtracting the present value of the projected tax increments for the maximum
duration of TIF District No. 4-19 permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to
occur solely through private investment within the reasonably foreseeable future: This finding
is supported by the fact that the soil and groundwater on the site is contaminated with petroleum
releases and soil vapor concentrations. The RAP and CCP includes excavation, testing,
stockpiling and offsite disposal of contaminated soil and a vapor barrier and passive radon
mitigation system be installed beneath the newly constructed hotel building to provide adequate
control for potential vapor intrusion The City has analyzed a proforma submitted by the
developer, which, in the City's opinion, demonstrates that the cost of removal or remedial action
make the proposed redevelopment infeasible without the tax increment assistance provided
under this plan
The increased market value of the site that could reasonably be expected to occur without the
use of tax increment financing would be less than the increase in market value estimated to
result from the proposed development after subtracting the present value of the projected tax
increments for the maximum duration of the TIF District permitted by the TIF Plan: This
finding is supported by the fact that the site currently has soil and groundwater contamination
generated by previous owners, who no longer exist. The assessed market value has declined
due to the extensive contamination on the site. The only way that the market value of the site
would increase is through removal and remedial action similar to that proposed in this TIF Plan,
RAP and CCP. Any such removal and remedial action would need to address the same issues
that confront any proposed developer. Therefore, the City concludes as follows:
a. The City's estimate of the amount by which the market value of the site will increase
without the use of tax increment financing is $0.
b. If all development which is proposed to be assisted with tax increment were to occur in
the District, the total increase in market value would be up to $1,441,275.
c. The present value of tax increments from the District for the maximum duration of the
district permitted by the TIF Plan is estimated to be $747,467.
d. Even if some development other than the proposed development were to occur, the
Council finds that no alternative would occur that would produce a market value increase
greater than $693,808 (the amount in clause b less the amount in clause c) without tax increment
assistance.
Finding that the TIF Plan for TIF District No. 4-19 conforms to the general plan for the development or
redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIF Plan and found that the TIF Plan conforms to the
general development plan of the City.
4. Finding that the TIF Plan for TIF District No. 4-19 will afford maximum opportunity, consistent with the
sound needs of the City as a whole, for the development or redevelopment of Development District No. 4 by
private enterprise.
The proposed District is being established to assist in the costs associated with soils correction
at the site. Hutchcobbel, LLC (the "Developers") will be developing a 54 -room Cobblestone Inn
Hotel & Suites on the site. This project will result in the cleanup of a polluted site, improve
public safety, preserve and enhance the tax base, and provide employment opportunities in the
City.
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 14785
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING
DISTRICT NO. 4-19.
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Background.
1.01. The City has approved the establishment of Tax Increment Financing District No. 4-19 (the "TIF
District") within Development District No. 4 (the "Project Area"), and has adopted a Tax Increment Financing
Plan (the "TIF Plan") for the purpose of financing certain improvements within the Project Area.
1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of site
improvements/preparation, interest, and administrative costs (collectively, the "Qualified Costs"), which costs
may be financed on a temporary basis from City funds available for such purposes.
1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan
money from the City's general fund or any other fund from which such advances may be legally authorized, in
order to finance the Qualified Costs.
1.04. The City intends to reimburse itself for the Qualified Costs from tax increments derived from the
TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the
"Interfund Loan").
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $20.000 from the Development District 5
(SHOPKO District) fund or so much thereof as may be paid as Qualified Costs. The City shall reimburse itself
for such advances from Available Tax Increment (defined below) together with interest at the rate of 2%, which
does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as
of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche.
2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid
annually on each December 31 (each a "Payment Date"), commencing on the first Payment Date on which the
City has Available Tax Increment (defined below), or on any other dates determined by the City Administrator,
through the date of last receipt of tax increment from the TIF District.
2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall
mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by
the City Administrator, generated in the preceding twelve (12) months with respect to the property within the TIF
District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174
to 469.1794, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding
or future bonds, notes, or contracts secured in whole or in part with Available Tax Increment, and are on parity
with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in
whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the
amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota
Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment
pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be
deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including,
without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated
to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax
Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political
subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs
incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued
interest thereon, which may remain unpaid after the final Payment Date.
2.06. Before the latest decertification of any tax increment financing district from which the interfund
loan is to be repaid, the City may modify or amend the terms of this Interfund Loan, in writing, by resolution of
the City Council, including a determination to forgive the outstanding principal amount and accrued interest to
the extent permissible under law.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: September 26, 2017
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Review of School Road Townhome Access/Driveway Configuration
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Following up on the discussion regarding this matter at previous City Council meetings, please see and consider the
below discussion points regarding the evolution and potential resolution of this matter:
• Due to the S-curve and driver behaviors along School Road, sightlines to driveways in this area have always been
less than ideal. Please note that the after configuration (see attached drawing) eliminates the three northerly access
points nearest to the north curve.
• The implementation of a multi-use trail on this side of School Road introduces the desire to minimize the number of
driveways crossing this facility due to safety concerns.
• The on-street parking for this section of the School Road corridor will be on the townhome side of the street.
• City staff met with townhome association leadership and management on several occasions to review project details
such as the reduction of access points, trail location, landscaping, etc.
• Townhome association leadership and management communicated that the reduction of access points and
proposed driveway configuration was acceptable.
• The comparison of the before and after configurations shows that distances from the garages to the driveway area
bituminous edges are consistent and don't appear to arrive at a shorter dimensions in comparison to other areas.
• City staff believes that the northerly three pairs of townhomes with their dedicated driveways may have previously
backed out of their garages onto School Road to achieve an egress movement.
• The existing and proposed driveway configuration is already up to the public right-of-way line (contrary to current
City ordinance setback requirements) with minimal green space area between their pavement edge and the new trail
(typically about 7') for the proposed landscaping improvements.
• City staff was able to perform all of the ingress/egress vehicle movements (using a full-size truck) to/from the three
northerly townhome pairs' driveways.
• To better improve the egress movement from the #320/#322 garages, the northerly edge of their driveway could be
extended to the north about 5' with an estimated cost of $8,500.
• To install an additional access point near the northerly end of the townhome development, the current pavement,
curbing and trail could be reconfigured with an estimated cost of $16,800.
BOARD ACTION REQUESTED:
No Formal Action Required - City Council Input Requested
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Discussion Regarding Possible Electronic Sign In Library Square
Department: Planning
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Betsy Price
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Betsy Price approached myself and Dolf Moon to discuss signage options for Music In the Park and other events held
in Library Square. She noted that Riversong and Historic Hutchinson are now in charge of Music In the Park and they
would like to look at signage options. Staff understands the sign would be paid for with private funds.
Initial discussion was regarding a permanent sign that the face could be changed on to advertise different events.
Staff had concerns about the aesthetics of something like this and concerns whether the message on the sign would
be up to date. Discussion then turned to the possibility of an electronic sign that would be done in a manner to be
very tasteful and in the same design as the black downtown wayfinding signs that were installed in 2016. Staff felt a
well done electronic sign may be better than banner signs, which are done presently, or a sign with an
interchangeable face.
Staff understands the sign would only be used to advertise events in library square and possibly other community
events the City Council would OK. The idea is that the sign wouldn't be a detraction to Library Square but rather
something that highlighted events going on there.
It should be noted that electronic signs for businesses are prohibited downtown for businesses. However, Staff feels
that a Community Sign that is electronic could be put up because it isn't advertising one particular business but rather
library square events and other possible community events as directed by the City Council. Staff isn't recommending
the sign be installed per se, just that if the Council wanted to do this it could work legally.
Staff would also like to point out that in a perfect world there would be no signs in Library Square. However, currently
there are banner signs that are used to advertise Music in the Park and other events. Staff feels that a tastefully done
electronic sign could look better than banner signs that tend to not look good and a sign with a changeable face.
In the end it is up to the City Council to determine if they feel an electronic sign is appropriate for Library Square.
BOARD ACTION REQUESTED:
Determine if an electronic sign is appropriate in Library Square. If more information is needed this item could be
tabled for further discussion.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
48" x 80" overall steel frame to match style of depot signs
29" x 63" cabinet size for led message center
24" x 60" Watchfire 10mm full color message center panel
Includes ignite software and broadband connection to update sign
15 amp power required per sign face
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Residential Leaf Vacuum Service
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Fall is here and it's time to get ready for the residential leaf vacuum service. On average, about 270 loads (650 tons)
of leaves are picked up during a season. These leaves are processed at Creekside and represent a significant
portion of their compost material.
This year, service will begin on Tuesday October 10 and will continue until November 20, unless weather conditions
do not allow further service. Leaves are picked up the day following regular garbage service. For example, if a
resident's regular garbage day is on Tuesday, the leaf vacuums will be by on Wednesday. The Friday garbage route
will see the leaf vacuums come by on Monday.
In order to be as efficient as possible, leaf vacuums often operate in other route areas, but each area will be serviced
once a week on the day following regular garbage service.
Residents are asked to put leaves in the gutter the day before the vacuums come by. This will keep curbs clean and
allow storm sewer drains to remain operable.
Leaf vacuum units are large, heavy pieces of equipment. We are always concerned about public safety during their
operation, so we encourage people and their pets to stay well away from leaf vacuums as they do their work.
Residents with questions can visit the City's website and lookup Leaf Vacuum Service under miscellaneous City
services. They can also use the email link on the Leaf Vacuum Service web page, or call 234.4219.
BOARD ACTION REQUESTED:
None. Informational only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson - Residential Leaf Vacuum Service
2017 SEASON PRESS RELEASE
Residential leaf vacuum service is scheduled to begin on Tuesday, October
10 and will end on Monday, November 20 or when snow arrives.
Leaves will be vacuumed from your street the day after your garbage is
picked up.
Please DO rake leaves into neat rows along the edge of the curb.
Residential services are provided by tractor drawn vacuums, so it's
necessary to keep leaves back from corners to allow for turning.
Please DO NOT rake leaves into the street until the day of your garbage
service.
LEAVES ONLY — To make sure the equipment stays running, please don't
rake anything other than leaves onto street curbs. If items other than
leaves are placed, service will not be provided until the items are removed.
Vacuums may be in your area at other times, but will return on the
designated day.
For more information:
Visit the City's website: http://www.ci.hutchinson.mn.us/leafvacuumserv.html
Contact Public Works at (320) 234-4219, or email inform ation(d)-ci.hutch inson.mn.us.
C
City of Hutchinson
Public Works Department
Residential Leaf Vacuum Service
Introduction
The City of Hutchinson (City) believes it is in the best interest of the City's residents to
perform residential leaf vacuum service in the fall of each year. Important components of
the residential leaf vacuum service include regularly scheduled service on the day
following regular garbage pickup, maintenance of leaf vacuum equipment, and disposing
of leaves collected at Creekside Soils. The City will perform residential leaf vacuum
service in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will generally use City employees and equipment for
residential leaf vacuum services.
Priority
This service is classified as a Basic Service. Operations requiring necessary resources for
Essential or Critical Services may result in deferral of this service. This document applies
to City Ends Statements 5.1.1 and 5.1.4 as it applies to Public Works operations.
Application
This document is used as a guideline for residential leaf vacuum service. This document
is intended to describe issues relating to this service that are of common concern to
various stakeholders.
This service applies to all residential properties within the City that have individual,
residential garbage service. Industries, commercial properties or residential properties
that do not receive individual residential garbage services are not eligible for this service.
This service will be provided to individual residential garbage service customers,
regardless of whether their property abuts a City, County, or State roadway or are on
roadways under the jurisdiction of another government or private agency.
Residents on roadways that are under construction will not be served until the base course
of bituminous paving is completed. No service will be provided to unpaved roadways.
Residents on private roadways not under the jurisdiction of a public agency may choose
to be included or to opt out of the service, without compensation.
Operators will provide service daily on the day after normal individual residential
garbage service is provided. For example, if a resident's garbage is picked up on
Monday, operators will be by to vacuum leaves on Tuesday. If a resident's garbage is
picked up on Friday, operators will be by on Monday to vacuum leaves. Operators are
regularly dispatched to areas outside the normal schedule, but each service area will be
done the day following normal individual residential garbage service whenever possible.
Other services may be ordered by the Public Works Manager, and there may be times
when operators are dispatched to collect leaves from various publicly owned facilities. In
order to ensure timely service to residents, operations at publicly owned facilities may be
done during overnight or early morning hours. As part of normal street cleaning
operations, leaf vacuum service may be used in areas that experience significant on -street
parking, such as the downtown area, and may be provided during overnight or early
morning hours.
The Public Works Manager may authorize service to properties, other than those eligible,
only if appropriate maintenance agreements are in place.
Routine Leaf Vacuum Service
A. Leaf Vacuums — Three leaf vacuums and one or more street sweepers are operated
when providing this service. Operators are instructed in the safe operation of the
machinery and the appropriate operator -level maintenance required for safe and
efficient use of the machinery. Maintenance of the leaf removal equipment will be a
high priority during the leaf removal season, as all equipment is needed to maintain
adequate service levels.
B. Tractors — Three agricultural tractors are used to tow leaf vacuums. At least two
tractors will be available every working day during the leaf removal season. Tractors
for this service will generally be leased for the season, but City -owned tractors may
also be dispatched for this service. Use of City -owned tractors, if available, will
generally be limited to situations when an appropriate number of leased tractors are
not available for use.
2
C. Schedule — The City will provide leaf vacuum service daily, rain or shine, on each
work day between the beginning of the season and for six consecutive weeks, with
the last day of service being the Monday of the week of Thanksgiving (for the Friday
garbage service of the week ending the week prior to Thanksgiving). Services will
generally be provided between the hours of 7:00 a.m. to 6:00 p.m. Only during
severe weather or snow events will service cease. Leaf vacuums may be dispatched
at any time, at the Public Works Manager's discretion, for general street cleaning
during periods when residential service is not scheduled (e.g., in September or early
October).
If service is delayed because of necessary work related to Essential or Critical
Services, normal operations will generally be resumed on the Tuesday (Monday
garbage route) following the delay.
D. Problem Areas — Operators shall exercise discretion to avoid properties or areas
where, in their opinion, the provision of service would be detrimental to the safety of
the public or operators, or be potentially hazardous to machinery. Potential problems
may include vehicles parked in a manner that does not allow the vacuum to access the
curb and gutter, leaves that are not located within the gutter next to the curb,
windrows containing deleterious material, or any other identified problem that could
negatively affect the provision of service. When problem areas are identified,
operators will report those areas to the Public Works Manager.
The Public Works Manager will attempt to contact property owners to rectify any
problems, with the goal of restoring service to the property or area the following
week. If conditions negatively affecting provision of residential leaf vacuum service
persist, operators will not provide service for identified properties or areas. Property
owners may be charged separately for other services required to remove any leaves
from the street surface.
E. Disposal — Leaves will be disposed of at Creekside in areas designated by Creekside
personnel. Areas identified for disposal will be of appropriate size to allow leaves to
be dumped from trailers using the self-contained dumping apparatus integral to the
leaf vacuum unit. Areas designated for dumping will also allow for adequate space
so operators may inspect and clean equipment, as necessary, each time leaves are
dumped. All operators will inspect their leaf vacuum and tractor at the dump site
prior to returning to service the area they left.
F. Routes — Routes will be established by the Public Works Manager. Routes will be
devised to ensure all residential areas that receive regular garbage pickup on a given
day are provided service the following day to the extent practicable. From time to
time, the Public Works Manager may make minor modifications to routes to ensure
efficient use of available resources.
Residential properties will be serviced on their assigned days. Operators will
regularly be dispatched to service properties outside of the daily service area, in order
to catch up on an area that was missed the day before or to begin operations on the
following day's route. However, all residential properties will be serviced on the day
of their route, whenever possible.
The Public Works Manager may dispatch leaf vacuum(s) to any public facility at any
time it is deemed necessary, provided daily residential service requirements are met
and providing the service is in the best interest of the City.
G. End -of -Route Procedures — Once routes have been completed, operators will perform
cleaning, routine maintenance and inspections of all equipment to determine if there
are any obvious maintenance issues. Once equipment has been determined to be
ready for the following day's routes, operators will be assigned to other work, as
directed. Operators will inform supervisors of their availability for other work once
end -of -route procedures are completed.
Training
The City will provide operators with training opportunities on a regular basis to ensure
operators are aware of best practices for operation, inspection, maintenance and
proficient use of equipment necessary for providing this service.
Weather Conditions
Leaf vacuum operations are generally conducted in all weather conditions do not
endanger the safety of the public, employees or equipment. Weather conditions that
could delay operations may include prolonged temperatures below 20° F., flooding,
heavy rain, snow and severe wind.
Documentation
The City will document services performed under this policy. These records will not
identify specific activities conducted at specific properties, but will identify the general
location and nature of services performed. Areas serviced will generally be documented
by indicating a route was completed. Operators are encouraged to notate and/or identify
any specific, unique situations on route maps and report them to the Public Works
Manager.
Operators will report, as soon as possible, any issue that may potentially result in the
inability to complete a scheduled route to the Public Works Manager. Operators will
note whether the issue is of routine nature, relates to equipment malfunctions, or is a
potential safety issue.
11
October
2017
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
November
2017
S M T W T F S
1
2
3
4
5
6
1 2 3 4
5
6
7
8 9 10 11
12
13
14
15 16 17 18
19
20
21
22 24 25
26
27
28
29 30
1
2
3
4
5
6
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Discussion on Council Chamber Decor and the Preservation of City Plats
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Council Member Christensen has asked that this be placed on the agenda for discussion purposes. Mary would like to
discuss with the rest of the council the option of historically preserving the two city plat maps that are on the west wall
of the Council Chambers. She would also like to have a discussion on the long-term placement of the two flags
currently hanging on the walls within the chambers. I've provided more background on the flags down below.
In regards to the Korean Flag hanging on the west wall, our records show that on July 22, 2003, the Hutchinson
Legion and VFW designated the City as a commemorative city for the Korean War Veterans and presented us with
that flag.
In regards to the World War II Flag hanging on the north wall, we were unable to find anything in our records
pertaining to how that flag ended up in our hands. It is presumed that it was a donation in or around 1995 to recognize
those residents of Hutchinson who served in World War II.
BOARD ACTION REQUESTED:
No action at this time. Discussion only.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 14773 Approving the HRA Preliminary 2018 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2018 tax levy to the County by September 30,
2017. This tax levy will fund the 2018 operations of the HRA. The HRA board is requesting a 2018 tax levy in the
amount of $171,364, which represents a 3% increase over the 2017 levy of $166,373. This levy request is lower the
HRA's 2018 statutory levy limit of $172,653.
The HRA's statutory levy limit is based on .0185% of the City's 2017 Estimated Market Value of $933,259,500.
BOARD ACTION REQUESTED:
Approve the HRA preliminary 2018 tax levy of $171,364
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14773
CITY OF HUTCHINSON, MINNESOTA
SETTING 2018 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA)
and the financing of such district as authorized under Minn. Statute 469.033.
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times estimated market value of the city.
AND for 2018 the authorization yields: .000185 x $933,259,500 = $172,653; the HRA
Board requests for 2018 a levy of $171,364.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$171,364
Adopted by the City Council this 26th day of September 2017.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Memo
To: Andy Reid, Finance Director
Fromm Jean Ward, HRA Executive Director (4114-ri "
Date: 6/21/2017
Re: Tax Levy Request for 2018 HRA Board Approved City Center Budget
Attached please find the 2018 City Center HRA Budget approved at the June 20, 2017
HRA board meeting. The HRA respectfully requests a tax levy of $171,364 an
increase of 3% over last year.
Sheetl
Page 2
2018 Budget 2017 Budget
REVENUES
Tax Levy
3% increase
171,364
166373
MHFA Rehab Loan Program Admin
2
6000
3000
MHFA CFUF/FUF Loan Program Admi
4750
3000
2504
CRV/Impact Rehab Admin Fee
TIF match 6x540
3,000
CRV Value Gap
TIF Rehab loan admin
6 loans x $1,000
6000
5000
HRA Rehab loan program
6 loans x $600
3600
Capital Fund Administrative Fee
8,000
7000
SCDP Rehab Admin
2600
12950
Greater Mn Housing Fund Gap Admin
SCOP Gap Loan Funding Admin
School Construction Program house sale
HRA Downpayment Assistance
Interest Income
1344
800
Lead/Asbestos fees
Energy Audit fees
Note Receivables Bad Debt
Other Income
500
Total Revenue
$204,908.00
$198,123.00
2018 Maximum levy allowed
172,653
Page 2
Sheetl
2018 HRA City Center Budget
HRA Board approved 612012017
STAFFING
HRA Executive Director 0.51FTE allocated to City Center
HRA Housing Coordinator 40 hrslweek
Salaries:
2018
2017
Total Salaries
121222
114859
Benefits:
FICA 7.65%
$
9,273.48
$
8,786.71
HRLARP Comp to Pera 7.50°%
$
9,091.65
$
8,614.43
INSURANCE ALLOCATION Medical Increase10°%
26799
26148
Total Benefits
$
45,164
$
43,549.14
Total Salaries and Benfts
$
166,386
$
158,408.14
Workers Compensation Insurance
1915
1915
Benefit Administration fees
300
300
TOTAL SALARIES, BENEFITS & WORKERS COMP
$
168,601.13
$
160,623.14
OTHER EXPENSES:
Accounting/Audit
3500
1010
Credit Report
150
150
Office Supplies & Postage
2400
2400
Telephone
500
500
Seminars & Dues
3000
3000
Travel & Lodging
2000
2000
Lot fees (mowing & stormwater fees).
1600
1300
Mileage
1200
1200
Miscellaneous
1850
1850
Lead/Asbestos fees now built into project cost
Inspection Fees 500X2
1000
6000
Energy Audit fees
Energy Saver Rebate
Computer fees
3000
3040
Office Equipment/Depreciation
0
Consultant Fees
5,000
School Construction Program
Program Fee
550
Project fund " Neighborhood revitallb
10,147
12739.86
Marketing 1
500
Recording fees
500
Copy charge
960
800
Sub -total other expenses
$
36,307.00
$
37,499.86
TOTAL CITY CENTER OFFICE EXPENSES
$
204,908
$
198,123.00
Page 1
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 14774 Approving the EDA Preliminary 2018 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2018 tax levy to the County by September 30,
2017. This tax levy will fund the 2018 operations of the EDA. The EDA's 2018 statutory levy limit is $169,200 which
is the levy amount the EDA is requesting. This levy represents a 3.8% increase from the 2017 levy of $163,046.
The EDA's statutory levy limit is based on .01813% of the City's 2017 Estimated Market Value of $933,259,500.
BOARD ACTION REQUESTED:
Approve the EDA preliminary 2018 tax levy of $169,200.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14774
CITY OF HUTCHINSON, MINNESOTA
SETTING 2018 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA)
and the financing of such district as authorized under Minn. Statute 469.107.
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of
.0001813 times estimated market value of the city.
AND for 2018 the authorization yields- .0001813 x $933,259,500 = $169,200; the EDA
Board requests for 2018 a levy of $169,200.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$169,200
Adopted by the City Council this 26th day of September 2017.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution 14775 Approving the General Fund & Debt Service Fund Preliminary 2018 Tax Levies
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2018 tax levy to McLeod County by September
30th, for the General Fund and Debt Service Funds. We will be setting the final tax levy in December. As a reminder,
the final levy cannot increase from the Preliminary levy, however it can be reduced.
At the budget workshop on September 12th, Matt Jaunich reviewed the preliminary General Fund budget and Debt
levy. The total tax levy was projected to increase 2.1 %, consisting of a 3% General fund levy increase and no
increase to the Debt levy. The General fund budget had a deficit of $96,267 with the 3% levy increase.
Since that meeting we received news that Medica would match an offer by Health Partners, equating to a 13%
increase. Revising the budget from the 15% estimated increase to 13% results in a savings $18,162.
The budget we reviewed at the workshop did not include an inflationary shift in the market rates for the compensation
plan. The budget has since been revised to include a 1 % inflationary shift, resulting in additional expense of $12,909.
Combined with the savings from the lower health premiums, our total expense has decreased $5,254 since the
budget workshop.
A 3% general fund levy increase results in a deficit of $92,074 while a 4.93% levy increase would balance the budget.
The Debt levy remains flat since we are at the current target levy of $2,200,000 per the Debt Management plan. The
revised debt plan calls for a $400,000 per year increase in funding for street improvements but the debt tax levy will
not be affected until 2023, at which point moderate increases will be needed to reach the new target levy of $2.6M.
Two resolutions are attached based on the council's desire for a preliminary levy. The first resolution contains a 3%
General fund levy increase, consistent with the budget workshop. The second resolution contains a 4.93% General
fund levy increase in order to balance the budget. Also attached is the Tax Levy Impact worksheet showing the
impact each potential levy increase could have on the median homeowner.
BOARD ACTION REQUESTED:
Approve the 2018 preliminary tax levy increase of 2.1% (3% General Fund and 0% Debt levy), or a 3.4% tax levy
increase (4.93% General Fund and 0% Debt levy).
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Preliminary Tax Levy - City of Hutchinson
Homestead Property:
PRELIMINARY 2018
PRELIMINARY 2018
Adopted 2017
Option #1
Option #2
Option #3
Option #4
General Fund levy:
4.0%
0.0%
2.0%
3.0%
4.93%
Debt levy:
0.0%
0.0%
0.0%
0.0%
0.0%
TAX CAPACITY
$ 9,661,581
$ 10,014,262
$ 10,014,262
$ 10,014,262
$ 10,014,262
% Change
3.7%
3.7%
3.7%
3.7%
Tax Levy - General Fund
4,751,796
4,751,796
4,846,832
4,894,350
4,986,424
Tax Levy - Debt Service
2,200,000
2,200,000
2,200,000
2,200,000
2,200,000
TOTAL LEVY
$ 6,951,796
$ 6,951,796
$ 7,046,832
$ 7,094,350
$ 7,186,424
Total Levy % Increase over 2017
$ 1,219
0.0%
1.4%
2.1%
3.4%
Tax Rate
71.953%
69.419%
70.368%
70.842%
71.762%
Change in Tax Rate
-2.534%
-1.585%
-1.111%
-0.191%
Homestead Property:
PRELIMINARY 2018
Adopted 2017
Option #1
Option #2
Option #3
Option #4
Median Home Value
$ 146,000
$
150,000
$
150,000
$ 150,000
$
150,000
Homestead Exclusion
(24,100)
(23,700)
(23,700)
(23,700)
(23,700)
Net Taxable Value
$ 121,900
$
126,300
$
126,300
$ 126,300
$
126,300
% Change
3.6%
3.6%
3.6%
3.6%
Tax Capacity (1%)
$ 1,219
$
1,263
$
1,263
$ 1,263
$
1,263
Estimated City Tax
877
877
889
895
906
Change from 2017
$
1
$
13
$ 19
$
29
% Change
0.1%
1.4%
2.1%
3.3%
CITY OF HUTCHINSON
RESOLUTION NO. 14775
2018 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2018 is hereby set in the amount
of: $7,094,350
The detail for this levy is as follows:
LEVY Amt.
General Fund
4,894,350
Improvement Bonds
2006
306,771
2008
117,798
2009
158,180
2010
79,684
2011
159,394
2012
132,506
2013
140,938
2014
132,086
2015
152,277
2016
507,540
2017
312,826
Total Improvement Bonds
$ 2,200,000
TOTAL TAX LEVY
$ 7,094,350
Adopted by the City Council this 26th day of September 2017.
Gary T. Forcier
Mayor
/_11a921011192101
Matthew Jaunich
City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 14775
2018 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2018 is hereby set in the amount
of: $7,186,424
The detail for this levy is as follows:
LEVY Amt.
General Fund
4,986,424
Improvement Bonds
2006
306,771
2008
117,798
2009
158,180
2010
79,684
2011
159,394
2012
132,506
2013
140,938
2014
132,086
2015
152,277
2016
507,540
2017
312,826
Total Improvement Bonds
$ 2,200,000
TOTAL TAX LEVY
$ 7,186,424
Adopted by the City Council this 26th day of September 2017.
Gary T. Forcier
Mayor
/_11a921011192101
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approve Setting the Truth-in-Taxation Hearing Date and Time
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that
we will hold our Truth-in-Taxation Hearing. This is a public meeting of which the tax levy and budget will be discussed
and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required
by state statute. The public meeting requirements are as follows:
1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be discussed.
2. Meeting must be held after November 24 and before December 28 and at or after 6:00 p.m.
3. The public will be allowed to speak at the meeting.
4. We must have a phone number available where the public can call to ask questions on the budget along with an
address available where public comments can be received by mail.
Generally speaking we have held our Truth-in-Taxation Hearing on the first Tuesday in December. That first Tuesday
is December 5 this year. The alternative would be Thursday, December 7. The County has scheduled their public
hearing for December 7 this year.
BOARD ACTION REQUESTED:
Approve setting the Truth-in-Taxation Hearing date and time for Tuesday, December 5 at 6:00 p.m. in the Council
Chambers at City Center.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Authorizing Resolution 14781 Declaring Intent on Bonding Reimbursement
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On an annual basis, the City of Hutchinson administers street and capital improvement projects that are financed by
G.O. Improvement Bonds. The City's current business practice is to issue bonds in the fall after the projects have
been bid and awarded to contractors and the contract costs are determined. The biggest benefit of this practice is
that the City bonding amount is more accurate than if we bonded earlier in the year based on engineering estimates.
The downfall to waiting later in the year to bond for the projects is that the City must cash flow the project costs during
the summer/fall and reimburse itself when the bond proceeds are received. This process has worked well for the City
and there are no current issues with continuing this practice in the future.
Due to our current practice of reimbursing ourself with the bond proceeds, IRS regulations require the City Council to
approve a resolution declaring the City's intent to reimburse itself with the bond proceeds.
Please find attached, Resolution 14781 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain
Expenditures from the Proceeds of Bonds to be issued by the City".
BOARD ACTION REQUESTED:
Approval of Resolution 14781.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MINNESOTA
RESOLUTION NO. _14781
DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON
TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
"Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures that may be financed temporarily
from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent
("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON
AS FOLLOWS:
1. The City proposes to undertake the public street improvements, as detailed in
the City's 2017 Capital Improvement Plan (the "Project").
2. The City reasonably expects to reimburse the expenditures made for certain costs of
the Project and Capital Equipment from the proceeds of bonds to be sold in October 2017 and
settled in November 2017, in an estimated maximum principal amount of $2,535,000. All
reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other
expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement
Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures"
up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that
finance or are reasonably expected by the City to finance the project for which the preliminary
expenditures were incurred. The term "preliminary expenditures" includes architectural,
engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of
acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation,
and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstances known to the City as of the date hereof. The anticipated original
expenditures for the Project and the principal amount of the bonds described in paragraph 2 are
consistent with the City's budgetary and financial circumstances. No sources other than
proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved,
allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial
policies to pay such Project expenditures.
This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
Approved by the Hutchinson City Council this —26th day of _September, 2017.
CITY OF HUTCHINSON, MINNESOTA
Mayor — Gary Forcier
Attest:
City Administrator — Matt Jaunich
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Replacement of all HFD Self Contained Breathing Apparatus
Department: Fire
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Fire Department (HFD) currently uses "Scott" brand Self Contained Breathing Apparatus (SCBA) that
were originally purchased and put into service in January 2003. This type of equipment endures extremely use and
harsh environments with a typical service life of 12-15 years. From 2011-2013 we completed a high pressure
upgrade to all of our existing SCBA's to extend their service life and to better comply with ever changing NFPA
requirements. This upgrade was needed and has served its purpose.
We formed an internal committee to research all SCBA market options and this group has heavily tested and
evaluated three different manufacturers. The results of this testing has led us to write a specification that we are now
asking to be released for open bid so that we can move forward with this project.
This project has been planned for several years and was put on the CIP as a split budget item with half of the total
cost falling into the 2017 budget year and the other half falling into the 2018 budget year.
A portion of the project cost will be paid by contributions from the annual rural fire assessments over the course of
several years.
BOARD ACTION REQUESTED:
Approval to release specifications to receive bids to replace all Self Contained Breathing Apparatus (SCBA) for the
Hutchinson Fire Department.
Fiscal Impact: $ 135,000.00 Funding Source: CIP
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 135,000.00
Total City Cost: Funding Source:
Remaining Cost: $ 135,000.00 Funding Source: CIP
Hutchinson Fire Department Self -Contained Breathing Apparatus Requirements for open bid:
All eligible bids must be submitted to the Hutchinson Fire Department by 5pm Friday October 6, 2017.
The purpose of this specification is to provide NFPA 1981 and 1982, 2013 Edition compliant and
certified, for an open -circuit self-contained breathing apparatus (SCBA) and options.
The SCBA shall consist of the following major sub -assemblies:
o Quantity 20 SCBA carrier harness assemblies
o Quantity 35 SCBA facepiece assemblies
o Quantity 40 SCBA cylinder assemblies
Facepiece and Heads Up Display (HUD)
o Full facepiece assembly available in multiple sizes to fit all users
o Facepiece shall have a head harness constructed of a flame/heat resistant assembly
with 4 point adjustability
o Facepiece shall provide means to display user with visual indicators for Heads Up Display
(HUD) providing user with remaining cylinder air volume and/or additional pertinent
information
o Facepiece shall be capable of water submersion for cleaning and disinfecting
o Removable, facepiece-mounted, positive pressure breathing regulator with bypass/air-
saving capabilities
Carrier and Harness
Cylinders
o Harness and carrier assembly for supporting the equipment on the body of the user
o Shoulder strap mounted, remote gauge indicating cylinder pressure
o Rapid intervention crew/universal air connection (RIC/UAC)
o Integrated Personal Alert Safety Systems (PASS) assembly
o Voice Amplification Device
o Shoulder harness and waist pad shall be fully adjustable enhancing user ergonomics
o Carrier shall contain a top handle suitable for firefighter rescue
o Cylinders with 4500 psig operating pressure must be available in 45 minute duration
o Cylinders shall be constructed of an aluminum inner liner/shell that is fully
wound/wrapped with high-strength carbon fiber, fiberglass and epoxy resin in
accordance with DOT specifications
o Cylinder and valve assembly with quick connection for storing pressurized breathing air
o Cylinder shall contain cylinder valve that shall incorporate pressure gauge to indicate
cylinder pressure at all times. Pressure gauge shall be luminescent. Hand wheel shall be
placed at a 90 degree angle from cylinder axis
o Cylinders shall be capable of operating existing Rapid Intervention Team (RIT) kits (2),
Rapid Deployment Craft (1) and lifting air bag system (1) through a CGA connection
The successful bidder shall provide, at their own expense, a factory -trained instructor for such time as
the SCBA user shall require complete instruction in the operation and maintenance of the SCBA.
The successful bidder shall provide, at their own expense, Quantitative Fit Testing to properly size each
user of the full facepiece assembly. The successful bidder shall provide the appropriate size mix of
facepieces per the user fit test results.
The successful bidder shall be a sales distributor, authorized by the manufacturer, to sell the equipment
specified herein. A document from the manufacture confirming this shall be included with the bid.
The successful bidder shall have service technicians readily available for routine and emergency repairs.
A written description of currently available service standards shall be included with the bid.
The SCBA shall maintain all NIOSH standards with any of the following types of cylinders listed as
provided by the SCBA manufacturer.
The SCBA shall be compliant to the NFPA 1981, 2013 Edition, Standard on Open -Circuit Self -Contained
Breathing Apparatus for Emergency Services.
The SCBA shall be compliant to the NFPA 1982, 2013 Edition Standard on Personal Alert Safety Systems.
The unit shall be covered by a warranty providing protection against defects in materials and/or
workmanship. This warranty shall be for a minimum period of 10 years on all SCBA and facepiece
components. A written warranty from the manufacturer shall be provided.
Any exceptions to these specifications shall be detailed in a separate attachment. Failure to do so will
automatically disqualify the bidder.
Options (all options shall be listed as a per pack/facepiece addition)
o Emergency Breathing System (EBS) comprised of a hose assembly, pouch and/or any
other necessary components
o Facepiece shall have a head harness constructed of a flame/heat resistant assembly
with 5 point adjustability
o Facepiece spectacle/eye glass insert/kit
o Harness Chest strap
o Thermal Imaging Camera (TIC), include specifications documentation
o SCBA accountability system
o Hoses, regulators and necessary connections for existing ladder truck bucket
o Additional rechargeable battery packs if applicable
o Multi bank battery pack charging station if applicable
o Dispose of existing HFD Scott SCBAs, Facepieces and Cylinders in the form of a trade in,
buy back, credit or other similar option
o Split the total purchase into two budget years with half of the product to be delivered
and invoiced in 2017 and the other half to be delivered and invoiced in 2018
HUTCHINSON CITY COUNCIL ci=y-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of the First Reading of Ordinance 17-777
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
With the city council authorizing the development of a dog park, certain city codes were in need of updating to allow
for the proper usage at the dog park. The proposed attached ordinance would allow for dogs to be off-leash within a
public park. Staff is asking the council to consider a first reading of the ordinance with the proposed second reading
and adoption taking place at the October 10 city council meeting.
BOARD ACTION REQUESTED:
Consider having the first reading of Ordinance 17-777- An ordinance amending Chapter 93 & 95 of the Hutchinson
City Code to Accommodate the Establishment of a Dog Park
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 17-777
AN ORDINANCE AMENDING CHAPTER 93 AND 95 OF THE HUTCHINSON CITY
CODE TO ACCOMMODATE THE ESTABLISHMENT OF A DOG PARK
The City Council hereby ordains:
WHEREAS, the City is in the process of constructing a dog park within city limits; and
WHEREAS, Hutchinson's current city code is in need of being updated to allow for use
of a dog park within city limits; and
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that
Chapter 93 and Chapter 95 of the City Code is hereby amended to read as follows:
§ 93.01 ANIMAL WASTE; REMOVAL REQUIRED.
(A) Definitions. For the purpose of this section, the following definitions shall apply unless
the context clearly indicates or requires a different meaning.
ANIMAL. A dog, cat or other animal.
OWNER. Any person who harbors, feeds, boards, possesses, keeps or has custody of an
animal.
OFF LEASHDOG PARK. A public, city -designated area where a dog owner is permitted
to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for
such an area.
(B) Unlawful acts. It is unlawful for any owner to:
(1) Suffer or permit an animal to defecate upon public property, or the private
property of another, without immediately removing the excrement and disposing of it in a
sanitary manner;
(2) Suffer or permit an animal to be upon public property, unless it's an off leash dog
park, or the private property of another, unless the animal is in the custody of a person of
suitable age and discretion having in his or her possession equipment and supplies for excrement
removal; or
(3) Permit animal excrement to accumulate for a period in excess of seven days on
premises occupied by him or her without removal and sanitary disposal.
§ 93.18 RUNNING AT LARGE PROHIBITED.
It shall be unlawful for the dog or cat of any person who owns, harbors or keeps a dog or cat to
run at large. A person who owns, harbors, or keeps a dog or cat which runs at large shall be
guilty of a misdemeanor. Dogs or cats on a leash and controlled by a reasonable person shall be
permitted in streets or on public land unless prohibited with signs reading "Dogs and Cats
Prohibited", except that dogs under the supervision of their owner may be unrestrained in the
area designated as an Off Leash Dog Park. Dogs or cats who are under the control and
direction of a responsible person so as to be effectively restrained by leash or an electronic
control device shall be permitted only on private property at the consent of the property owner
or in a public area designated as such.
§ 95.05 DEFINITIONS.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to
allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for
such an area.
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is upon
passage of this Ordinance by the City Council
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 10TH DAY OF OCTOBER, 2017
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny a Dog Park Rules and Conditions Policy
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With the city council authorizing the development of a dog park, the City is in need of a establishing a policy for the
use of that park. The proposed attached policy is similar to what can be found at most municipally-owned dog parks.
The establishment of a set of rules for the dog park is recommended by the League of MN Cities and our Insurance
Trust. Staff is asking for approval of the attached policy.
BOARD ACTION REQUESTED:
Approve/Deny Policy No. 2.42 -- Dog Park Rules and Conditions
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
DOG PARK RULES AND CONDITIONS
POLICY NO. 2.42
ARTICLE 1. PURPOSE
With the establishment of a Dog Park within the city limits of Hutchinson, a set of rules and
conditions are needed to help manage how the park will be used. The purpose of a Dog Park is to
provide for an enclosed area where dogs can exercise alongside their human companions and
fellow canines. The rules and conditions established below will govern the use of the Dog Park
and nothing within this policy should supersede Chapter 93 or Chapter 95 of the Hutchinson City
Code.
ARTICLE 2. POLICY
The following rules apply to all uses of the off -leash dog parks within the City of Hutchinson.
• The Hours of the Dog Park are 6 a.m. to 10 p.m.
• The off -leash dog park is for dogs, their handlers, and those accompanying them. No
other use is allowed.
• The use of the off -leash dog park is at the discretion of the handler. The off -leash dog
park is not staffed by the City. Owner waives liability to the City of Hutchinson for any
injury or damage caused by a pet. Owners are solely liable for injuries or damages caused
by their dog(s). Users of the dog park do so at their own risk.
• Dogs must be under visual contact and voice control of the handler at all times. A dog is
considered under voice control if it will come when called. Dogs are never to be left
unattended. Permission must be granted by each handler for dogs to play with or interact
with another dog.
• Handlers must remain in the area with their dogs at all times.
• Children under the age of 13 are not allowed in the off -leash dog park without a
supervising adult. Very young children are not recommended to be inside the off -leash
dog park.
• Dogs must be at least 4 months old, properly vaccinated, and wearing a City of
Hutchinson pet license tag. If you are not a Hutchinson resident, a current rabies tag is
acceptable.
• Dogs that have been declared dangerous, as per City Ordinance or potentially dangerous
in any community or that have a history of aggressive behavior, or females in heat are not
allowed in the off -leash dog park. Any dog that exhibits aggressive behaviors must be
removed immediately by the handler.
• Maximum of three dogs per handler in the park at one time.
• Owners MUST clean up after their dog(s) and deposit feces in the containers provided.
• Professional dog trainers are not allowed to use the facility to conduct business.
• The small dog area is limited to dogs no taller than 13" at the shoulder that weigh no
more than 25 pounds.
• No dog treats, food (dog or human), or glass containers are allowed in the dog park.
• The park is tobacco, drugs and alcohol free.
Approval Date: September 26, 2017
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny a Dog Park Layout
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With the city council authorizing the development of a dog park at our last meeting, staff has put together a layout of
the park for council consideration (attached). With the amount of comments raised at the last meeting from both the
public and council members, staff felt it was appropriate to seek your blessing on the layout prior to work beginning. A
couple of things to note with the proposed layout:
-- The map is not completely drawn to scale
-- The fence will be 5' in height compared to 4'. Going with a 5' fence actually lowered the fencing cost by about
$8,000.
-- The fence line on the south side is about 15' north of the curb line. The dotted line would put it at 30 feet and would
allow for some parking spaces along the south side of the fence. Putting the fence at 30 feet may require the
elimination of 4-5 trees in the park according to staff.
-- The area to the east would be for small dogs, the area to the west large dogs.
-- The entrance is noted with the red line giving patrons the option of using the large dog park or the small dog park.
-- The entrance could be moved farther to the east or west, but would require additional fencing to provide the
appropriate separation between the two parks.
-- The current expected cost for the fence (as proposed) is at $30,500
BOARD ACTION REQUESTED:
Approve/Deny the layout of the Dog Park as presented by staff.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of items related to potential improvement in Alley #17
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Under State Statute, initiation of a public improvement can be done a number of ways, including: Petition by more
than 35% of property owners. In July, the City received a petition wherein 4 of 10 abutting property owners (40%)
signed a petition to make improvements to Alley #17. Because of the late date, property owners were informed the
project would not happen until the 2018 construction season, if approved.
At this point, the petition needs to be validated and the City Council needs to declare the petition adequate under the
Statute.
The typical process for improvement projects would then begin with the next steps being ordering preparation of a
feasibility report regarding the improvement project's necessity, cost-effectiveness, and feasibility, and then to
schedule a public hearing to receive the report. Affected property owners would be invited that hearing.
Alley #17 is located between Glen St SW and Franklin St SW, between Milwaukee Ave SW and Miller Ave SW. This
alley has never been paved. The scope of the project is to remove existing base, install geotextile fabric, place new
base material, and pave concrete with an inverted "vee" to address drainage. Over the years there have been isses
regarding maintenance.
In 2015 a few property owners inquired as to the feasibility of paving the alley. Following those inquiries, as per
standard procedure regarding potential alley improvements, a letter was sent to abutting properties indicating the
estimated cost of the project at $110,150. It was made clear the cost was only an estimate: "Actual amounts
assessed may be different, and would be based upon actual costs of the improvement." Per the current assessment
policy, the City would pick up 50% of the alley improvement, leaving an amount of $55,075 to be assessed, which
works out to be a rate of approx. $83.447/LF (typical 66' lot = $5,507.50).
BOARD ACTION REQUESTED:
Consideration of receiving and validating the petition and declaring the petition adequate with regard to Alley #17
improvements.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 110,150.00
Total City Cost: $ 55,075.00 Funding Source: City funds
Remaining Cost: $ 55,075.00 Funding Source: Assessments
RESOLUTION NO. 14783
RESOLUTION DECLARING ADEQUACY OF PETITION
ALLEY #17
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
A certain petition requesting the following improvement
Alley #17 located between Glen St SW & Franklin St SW, between Milwaukee Ave SW &
Miller Ave SW: Alley improvements by construction of pavement distress patching, milling,
overlaying and appurtenances.
Said Petition is hereby declared to be signed by the required percentage of owners of
property affected thereby. This declaration is made in conformity to Minn. Stat. § 429.035.
Adopted by the Council this 26th day of September 2017
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
Printed Name Address Contact Info Signature
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Petition
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August 4, 2017
Alley #17 property owners:
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
Under State Statute, initiation of a public improvement can be done a number of ways, including when a
petition, signed by more than 35% of property owners, is presented to the City.
In July, the City received a petition wherein 4 of 10 abutting property owners (40%) signed a petition to
make improvements to Alley #17, located between Glen St SW/Franklin St SW and Miller Ave
SW/Milwaukee Ave SW. At this point, the petition will need to be validated by the City Council, who will
need to declare the petition adequate under the Statute. This step is anticipated at the August 22, 2017
City Council meeting. Once validated, the typical process for City improvement projects would begin.
The next step would be ordering preparation of a feasibility report regarding the improvement project's
necessity, cost-effectiveness, and feasibility, and then to schedule a public hearing to receive the report.
Affected property owners would be invited that hearing. Due to current resource constraints, the
project, if approved, would most likely be constructed during the 2018 construction season.
Alley #17 is not paved. In 2015, following inquiries by a number of residents regarding maintenance
issues, a letter was sent to abutting properties indicating an estimated project cost of $110,150. The
project scope included excavation, removal and placement of base material, geotextile fabric and
concrete paving with inverted 'vee' for drainage.
THIS IS AN ESTIMATE. Actual costs may vary. Assessments would be based upon actual costs.
At a rate of $83.447 per back foot, a 66 -foot lot abutting the alley would pay $5,507.50 in assessments
for the improvement up front or roughly $1,200 per year over a 5 -year period, assuming approximately
3% interest. Again, these amounts are estimates based on a preliminary review of the project. The
amounts assessed may be different, based upon actual costs of the improvement. Attached for your
reference are excerpts from the City's Assessment Policy. The highlighted sections pertain to alley
construction.
Property owners can look forward to receiving an invitation to a public hearing regarding this project,
upon validation of the petition by the City Council at their August 22, 2017 meeting.
John Olson
Public Works Manager
Tolson@ci.hutchinson.mn.us
Excerpts from the City of Hutchinson Assessment Policy
Initiatine Public Improvements
There are five ways public improvements may be initiated. Under all of these, the City Council
reserves the right to reject improvements if it is determined they are not necessary, cost-effective or
feasible. Also, in all cases, provisions of State Statute must be followed. The five ways projects are
initiated include:
Petition by 100% ofproperU owners, with a waiver ofappeal of Mecial assessments: This generally
involves property owners that are developing previously undeveloped property for the first time.
When 100% of property owners request the improvement, the City Council may order the
improvement without a hearing. Under separate agreement, property owners will generally waive
provisions of State Statute that provide for the property owner's right to appeal special assessments.
In these cases, the property owners pay 100% of the cost of public improvements.
Petition by 100% ofproperby owners, without waiver of gppeal: This generally involves all property
owners agreeing that a public improvement is necessary. When 100% of property owners request the
improvement, the City Council may order the improvement without a hearing. Once validated by the
City Council, the resolution may not be questioned, unless an action for that purpose is commenced
within 30 days; however, the amount of the special assessments may still be questioned pursuant to
State Statute.
Petition by more than 35% of property owners: This generally involves more than 35% of abutting
property owners agreeing that a public improvement is necessary. Once the petition is validated, the
City Council may not make substantial changes in the nature of the improvement from that asked for
in the petition. The City Council may, however, deem substantial changes necessary or desirable,
and may proceed on its own motion without reference to the petition. If no substantial changes are
necessary or desirable, the City Council must declare the petition adequate under the Statute and
order preparation of a report regarding the improvement project's necessity, cost-effectiveness, and
feasibility.
City Council Resolution: This generally involves initiation of a potential public improvement by
resolution of the City Council. The City Council may order the preparation of a report of a public
improvement's necessity, cost-effectiveness and feasibility. Such resolutions require a 4/5th vote
from the City Council, rather than a simple majority.
Ciby Council adoption of an asset management strath: The City Council may, by resolution, adopt
an asset management strategy identifying several potential public improvements in one report. This
method is considered, in essence, the same as having produced separate resolutions for each public
improvement identified in the asset management strategy. Such resolutions require a 4/5th vote from
the City Council, rather than a simple majority.
New Development Improvements
The cost of infrastructure and public improvements for all new developments will be borne by the
developer and/or property owner.
Developers or property owners pay the entire cost of initially installing infrastructure and
improvements in accordance with City standards, subject to review by the City Engineer.
In cases where the City, at its discretion, provides financing for new development improvements, all
development costs will be assessed to the property.
Improvements to Existing Infrastructure
The remainder of this policy, including provisions identifying any cost being generally paid by the
City of Hutchinson, applies to local, area, and City-wide improvements, as defined below.
Public Improvements
For purposes of this policy, there are three general classifications of improvements.
Local Improvements: Local improvements are generally the most common. These
improvements primarily provide benefit to abutting properties.
Area Improvements: Area improvements provide benefit to properties in a wider, yet
definable, area.
City-wide Improvements: City-wide improvements are typically large-scale improvements of
benefit to the entire City, regardless of their location.
Typical improvements are classified as:
Local Improvements
Area Improvements
City-wide Improvements
Curb and gutter
Trunk sanitary sewer (greater
Bridges'
than 8" diameter)
Trunk water main (greater than
Sidewalks
8" diameter) and looped water
Community facilities'
main
Sanitary sewer laterals (8" or less
Collector and Arterial streets
Collector and Arterial streets'
diameter)
Sewer, storm sewer and water
Neighborhood parks &
Recreational facilities &
services
playgrounds'
Community arks'
Local streets and alleys
Storm drainage improvements —
Wastewater treatment facilities2
Storm drainage improvements —
Parking lots
Water towers2
local
Boulevard trees, streetlights
Sidewalks and boulevard trees
Water treatment plant2
Other improvements authorized by law'
'Generally supported by Federal, State or County funds or funds other than special assessments
2Generally paid using user charges
General provisions for improvements. All infrastructure improvements are required to be extended
through developments up to adjoining properties in order to serve future developments. This
includes, but is not limited to streets, waterworks, sanitary and storm sewer, appurtenances and
restoration, including improvements deemed necessary or desirable.
Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are
discouraged due to maintenance, access, system continuity and other issues. The City recognizes that
these roadways will continue to be built in special circumstances.
The City reserves the right to require payment of fees identified in adopted rate schedules to account
for future costs specific to this type of development.
Removals or Abandonment of Improvements. Removals or abandonment of improvements generally
includes destruction, removal or abandonment of any improvement and restoration of conditions at
the site, whether surface or subsurface.
■ Alleys. Generally, all of the costs of new alleys are borne by property owners. One-half
of the costs of constructing new pavement in an existing alley or repaving existing paved
alleys will generally be assessed to property owners. The City, however, reserves the
right to participate at any level in the construction or reconstruction of alleys or to assess
costs using existing rate schedules.
a
.,
Improvement Projects
New
construct
Re -
construct
Rehab
Repave
Alleys
Yes
Yes
Yes
Yes
Parking Lots
Yes
Yes
Yes
Yes
Sidewalks/Trails/Walkways
Yes
May
May
May
Street amenities/Streetsca es
Yes
Yes
Yes
n/a
Street boulevard trees
Yes
May
n/a
n/a
Streetlights
Yes
May
n/a
n/a
Traffic control devices
Yes
May
May
n/a
Dikes & flood control works
May
May
n/a
n/a
Retaining and area walls
May
May
n/a
n/a
Enhanced 911 markers
May
May
n/a
n/a
Parks, rec. facilities
May
May
n/a
n/a
Curb and gutter
Yes
Yes
Yes
n/a
Driveways & approaches
Yes
Yes
Yes
n/a
Street construction
Yes
Yes
Yes
Yes
Street maintenance
No
No
No
No
Safety improvements
Yes
May
May
n/a
Turn lanes
Yes
May
May
May
SAC / WAC; access charges
Yes
n/a
n/a
n/a
Sewer or Water Trunk Lines
Yes
May
No
n/a
Sewer or Water Main
Yes
May
No
n/a
Sewer or Water Laterals
Yes
May
No
n/a
Sewer or Water Services
Yes
Yes
May
n/a
Storm Sewer Trunk Lines
Yes
May
May
n/a
Storm Sewer Main
Yes
Yes
May
n/a
Storm Sewer Laterals
Yes
Yes
May
n/a
Storm Sewer Services
Yes
Yes
Yes
n/a
Rig hts-of-way/ Easements
Yes
Yes
n/a
n/a
■ Alleys. Generally, all of the costs of new alleys are borne by property owners. One-half
of the costs of constructing new pavement in an existing alley or repaving existing paved
alleys will generally be assessed to property owners. The City, however, reserves the
right to participate at any level in the construction or reconstruction of alleys or to assess
costs using existing rate schedules.
Estimated Alley Rehabilitation Project Costs
Alley #17
East of Glen St SW West of Franklin St SW
North of MilwaukeeAveSW South of Miller Ave SW
Excavation
12,000.00
Excavate to establish base, w/fabric
Gravel
9,600.00
Placement base
gravel, fabric
Concrete paving
63,000.00
Pave concrete alley, w/inverted vee for drainage
Project costs
84,600.00
Contingency 5%
4,230.00
Project contingency
Project total
88,830.00
Project Fees (24%)
21,320.00
Engineering,
fiscal,
legal, etc.
Total project cost
$ 110,150.00
Project area
5,760.00
sf (360' x 16')
Cost per sq ft
$ 19.12
City cost
55,075.00
50.0%
Rounding
-
0.0%
City cost
55,075.00
50.0%
$
9.56
per sq ft
Assessable cost
55,075.00
50.0%
$
9.56
per sq ft
Total cost
110,150.00
Property Address
Assessment
BF
$18F
Owner
West 148 Milwaukee Ave SW
5,507.50
66
$
83.447
Mackedanz
West 615 Glen St SW
5,507.50
66
$
83.447
Seifert
West 625 Glen St SW
5,507.50
66
$
83.447
Marcks
West 635 Glen St SW
5,507.50
66
$
83.447
Kashuba
West 645 Glen St SW
5,507.50
66
$
83.447
May
East 606 Franklin St SW
5,507.50
66
$
83.447
Lies
East 616 Franklin St SW
5,507.50
66
$
83.447
Kerr
East 626 Franklin St SW
5,507.50
66
$
83.447
Juhl/Newcomb
East 636 Franklin St SW
5,507.50
66
$
83.447
Blakeslee
East 646 Franklin St SW
5,507.50
66
$
83.447
Weide
55,075.00
660
$
83.447
Ak-
MILWAUKEE AVE SW
I
WO
636 Franklin
Weide
:st :sw7p
MILLER AVE SW
wo-
.OG:s
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Council Appointments to T.H. 15/Main St. Engagement Group
Department: Administration
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the last city council meeting, staff discussed with the Council the formation of an Engagement Group that is taking
place to work with MN/DOT and their Consultants on the Highway 15/Main Street project that is scheduled for 2020.
Staff discussed with the Council about appointing 2 members from the City Council to the group along with a
representative from the Public Arts Commission and the Historic Hutchinson group. Below are the proposed
recommendations by Mayor Forcier:
2 City Council Reps: Steve Cook & Chad Czmowski
Public Arts Commission:
Historic Hutchinson:
Please note that Mayor Forcier has not brought forth any recommendations on appointments from the Public Arts
Commission or Historic Hutchinson. Those appointments will be up for discussion on Tuesday and/or will be
appointed at a later date.
BOARD ACTION REQUESTED:
Approve/Deny Appointments to the Trunk Highway 15/Main Street Project Engagement Group
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
c`=y-f 0' a_ �
Request for Board Action
79 M-W
Agenda Item: August 2017 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 9/26/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the August Financial Reports for the general fund
and enterprise funds. Also
attached is the August Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
TOTAL REVENUES 303,927 6,737,285 12,300,128 5,562,843 54.8 5,880,292 11,463,235 51.3
Wages & Benefits
696,407
5,091,001
8,175,052
3,084,051
2017
4,627,820
7,595,480
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
50.4
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Miscellaneous Expenses
11,384
176,478
552,075
375,597
32.0
164,721
525,226
Taxes
-
2,533,570
4,763,796
2,230,226
53.2
2,280,967
4,581,035
49.8
Other Taxes
10,639
154,470
300,000
145,530
51.5
149,578
272,000
55.0
Licenses & Permits
55,811
573,757
283,550
(290,207)
202.3
195,351
271,500
72.0
Intergovernmental Revenue
14,119
1,129,845
1,423,830
293,985
79.4
993,988
1,284,330
77.4
Charges for Services
171,474
1,673,507
2,817,291
1,143,784
59.4
1,326,290
2,350,666
56.4
Miscellaneous Revenues
48,003
215,741
339,500
123,759
63.5
135,841
291,300
46.6
Transfers -In
-
423,189
2,292,161
1,868,972
18.5
770,825
2,332,404
33.0
Fines & Forfeitures
3,881
33,206
55,000
21,794
60.4
27,453
55,000
49.9
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES 303,927 6,737,285 12,300,128 5,562,843 54.8 5,880,292 11,463,235 51.3
Wages & Benefits
696,407
5,091,001
8,175,052
3,084,051
62.3
4,627,820
7,595,480
60.9
Supplies
82,767
574,937
866,545
291,608
66.3
388,629
770,593
50.4
Services & Charges
272,451
1,527,100
2,596,456
1,069,356
58.8
1,510,821
2,461,936
61.4
Miscellaneous Expenses
11,384
176,478
552,075
375,597
32.0
164,721
525,226
31.4
Transfers -Out
-
50,000
100,000
50,000
50.0
49,878
600,000
8.3
Capital Outlay
-
5,623
10,000
4,378
56.2
5,024
10,000
50.2
TOTAL EXPENDITURES
1,063,010
7,425,139
12,300,128
4,874,989
60.4
6,746,891
11,963,235
56.4
NET REVENUE
(759,083)
(687,854)
-
687,854
(866,599)
(500,000)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
General Fund Expense by Department
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,804
24,279
49,962
25,683
48.6
20,664
44,290
46.7
City Administrator
29,983
254,679
395,266
140,587
64.4
244,822
430,251
56.9
Elections
-
-
6,850
6,850
-
4,999
15,950
31.3
Finance Department
20,710
229,301
355,653
126,352
64.5
239,489
361,468
66.3
Motor Vehicle
17,957
135,561
217,890
82,329
62.2
137,712
203,836
67.6
Assessing
-
-
46,496
46,496
-
-
60,911
-
Legal
24,118
184,066
294,100
110,034
62.6
173,295
288,193
60.1
Planning
11,838
96,248
151,585
55,337
63.5
66,037
149,972
44.0
Information Services
37,773
316,062
535,168
219,106
59.1
298,385
504,738
59.1
City Hall Building
11,897
106,399
173,368
66,969
61.4
69,701
131,322
53.1
Police Department
240,581
1,969,169
3,216,585
1,247,416
61.2
1,884,708
3,062,565
61.5
Hospital Security
20,465
179,987
296,977
116,990
60.6
174,806
293,886
59.5
Emergency Management
432
21,371
10,000
(11,371)
213.7
5,287
12,800
41.3
Safety Committee
-
9,896
10,000
104
99.0
8,600
9,500
90.5
Fire Department
12,219
190,280
343,461
153,181
55.4
185,884
306,733
60.6
Protective Inspections
21,898
156,075
236,552
80,477
66.0
153,058
227,556
67.3
Engineering
36,075
271,219
418,877
147,658
64.7
247,052
402,714
61.3
Streets & Alleys
206,151
905,554
1,548,036
642,482
58.5
848,212
1,517,341
55.9
Park/Recreation Administration
16,644
153,880
233,898
80,018
65.8
152,949
222,323
68.8
Recreation
19,339
152,063
232,724
80,661
65.3
148,388
234,397
63.3
Senior Citizen Center
8,859
56,156
84,801
28,645
66.2
57,061
83,747
68.1
Civic Arena
15,396
199,123
333,284
134,161
59.7
187,532
323,727
57.9
Park Department
79,786
608,664
879,100
270,436
69.2
582,216
852,751
68.3
Recreation Building
15,155
109,299
211,726
102,427
51.6
108,009
170,818
63.2
Events Center
16,150
151,836
259,478
107,642
58.5
152,797
243,017
62.9
Evergreen Building
1,709
15,879
26,225
10,346
60.5
14,000
25,450
55.0
Library
44,717
150,330
211,842
61,512
71.0
150,927
206,365
73.1
Waterpark
116,486
388,300
424,753
36,453
91.4
-
-
-
Cemetery
9,785
78,194
132,974
54,780
58.8
89,706
130,785
68.6
Airport
13,497
69,557
103,679
34,122
67.1
62,580
104,635
59.8
Unallocated General Expense
10,584
241,711
858,818
617,107
28.1
278,014
1,341,194
20.7
TOTAL EXPENDITURES
1,063,010
7,425,139
12,300,128
4,874,989
60.4
6,746,891
11,963,235
56.4
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
530,254
3,996,874
6,123,000
2,126,126
65.3
3,881,612
5,868,000
66.1
535
1,764
4,000
2,236
44.1
1,963
3,000
65.4
530,789
3,998,638
6,127,000
2,128,362
65.3
3,883,575
5,871,000
66.1
426,846
3,024,404
4,591,390
1,566,986
65.9
2,945,241
4,398,810
67.0
48,632
380,187
662,377
282,190
57.4
347,859
568,211
61.2
1,070
7,327
24,250
16,923
30.2
13,350
17,400
76.7
16,061
134,536
218,550
84,014
61.6
138,645
198,350
69.9
-
3,895
5,850
1,955
66.6
3,901
5,650
69.0
-
500,000
500,000
-
-
475,000
-
20,000
20,000
9,685
20,000
48.4
80,000
80,000
-
80,200
-
-
-
127,635
127,635
-
-
128,055
-
492,610
3,550,349
6,230,052
2,679,703
57.0
3,458,679
5,891,676
58.7
38,179
448,289
(103,052)
(551,341)
424,896
(20,676)
August Sales
2017
Year to Date Sales
Change
Comments
2017
2016
Change
Sales Revenue: Liquor
1,317,788
1,290,198
2.1%
Beer
2,002,473
1,941,486
3.1%
Wine
589,939
574,921
2.6%
Other
86,674
75,008
15.6%
-1.4%
3,996,874
3,881,612
3.0%
Customer Count
160,304
155,274
3.2%
Average Sale per Customer $
24.93 $
25.00
-0.3%
Gross Margin on Sales
24.3%
25.0%
Labor to Sales Ratio
9.5%
10.8%
August Sales
2017
2016
Change
172,441
169,770
1.6%
276,759
261,678
5.8%
68,836
61,535
11.9%
12,217
9,683
26.2%
530,254
502,666
5.5%
22,095
20,649
7.0%
$ 24.00 $
24.34
-1.4%
24.1% 25.0%
9.0% 9.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Water Fund
Sales
233,759
1,604,638
2,384,950
780,312
67.3
1,541,161
2,306,000
66.8
Local Sales Tax
51,271
323,577
625,000
301,423
51.8
262,573
685,000
38.3
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Charges for Services
2,103
44,313
50,000
5,687
88.6
54,132
50,000
108.3
Miscellaneous Revenues
4,591
22,484
92,000
69,516
24.4
17,078
85,000
20.1
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
291,725
1,995,012
3,151,950
1,156,938
63.3
1,874,944
3,126,000
60.0
Wages & Benefits
41,503
294,553
461,635
167,082
63.8
295,320
479,983
61.5
Supplies
6,710
76,624
126,600
49,976
60.5
82,880
122,400
67.7
Services & Charges
28,414
294,339
522,250
227,911
56.4
316,110
507,350
62.3
Miscellaneous Expenses
(225)
7,120
12,200
5,080
58.4
10,141
13,500
75.1
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
2,790
21,917
250,000
228,083
8.8
47,366
250,000
18.9
Depreciation Expense
-
-
1,205,000
1,205,000
-
-
1,150,000
-
Debt Service
1,101,216
1,345,961
1,481,305
135,344
90.9
1,262,363
1,408,611
89.6
TOTAL EXPENDITURES
1,180,409
2,040,514
4,118,990
2,078,476
49.5
2,014,179
3,974,989
50.7
NET of REVENUES & EXPENDITURES
(888,684)
(45,502)
(967,040)
(921,538)
(139,235)
(848,989)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Sewer Fund
Sales
266,445
2,212,556
3,330,000
1,117,444
66.4
2,146,251
3,213,000
66.8
Local Sales Tax
51,271
323,577
625,000
301,423
51.8
262,573
685,000
38.3
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
-
5,100
6,500
1,400
78.5
5,200
7,000
74.3
Charges for Services
500
5,963
3,500
(2,463)
170.4
1,295
4,000
32.4
Miscellaneous Revenues
9,034
41,676
123,000
81,324
33.9
25,944
117,000
22.2
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
327,250
2,588,872
4,088,000
1,499,128
63.3
2,441,263
4,026,000
60.6
Wages & Benefits
43,323
346,400
655,584
309,184
52.8
386,773
622,085
62.2
Supplies
9,770
94,449
219,650
125,201
43.0
129,073
236,100
54.7
Services & Charges
48,393
479,432
780,450
301,018
61.4
535,753
742,550
72.2
Miscellaneous Expenses
453
19,740
32,500
12,760
60.7
28,600
24,500
116.7
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
6,284
123,682
350,000
226,318
35.3
276,930
350,000
79.1
Depreciation Expense
-
-
1,623,000
1,623,000
-
-
1,530,000
-
Debt Service
853,418
1,344,895
1,460,650
115,755
92.1
1,439,408
1,568,854
91.7
TOTAL EXPENDITURES
961,640
2,408,599
5,181,834
2,773,235
46.5
2,796,537
5,117,234
54.6
NET of REVENUES & EXPENDITURES
(634,391)
180,273
(1,093,834)
(1,274,107)
(355,273)
(1,091,234)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
Wages & Benefits
15,602
106,781
188,733
81,952
2017
100,467
190,804
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
42.7
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Miscellaneous Expenses
31
1,253
5,750
4,497
21.8
2,358
3,750
Sales
99,673
786,542
1,193,300
406,758
65.9
775,207
1,149,500
67.4
Intergovernmental Revenue
3,539
6,172
12,500
6,328
49.4
5,900
12,500
47.2
Miscellaneous Revenues
1,213
6,014
7,000
986
85.9
4,349
2,500
174.0
TOTAL REVENUES
104,425
798,727
1,212,800
414,073
65.9
785,456
1,164,500
67.5
Wages & Benefits
15,602
106,781
188,733
81,952
56.6
100,467
190,804
52.7
Supplies
1,900
28,734
62,400
33,666
46.0
26,652
62,400
42.7
Services & Charges
55,447
409,215
731,550
322,335
55.9
409,908
704,727
58.2
Miscellaneous Expenses
31
1,253
5,750
4,497
21.8
2,358
3,750
62.9
Transfers -Out
-
-
805,000
805,000
-
-
55,000
-
CapitalOutlay
190,374
190,374
36,760
95,000
38.7
Depreciation Expense
-
138,000
138,000
-
-
124,000
-
Debt Service
-
23,680
24,261
581
97.6
23,124
24,260
95.3
TOTAL EXPENDITURES
72,980
569,663
2,146,068
1,576,405
26.5
599,269
1,259,941
47.6
NET of REVENUES & EXPENDITURES
31,445
229,064
(933,268)
(1,162,332)
186,188
(95,441)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
Cost of Sales
19,860
1,140,820
1,348,002
207,182
2017
1,161,428
1,117,265
2016
Inventory Cost Adjustment
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
53.8
AUGUST
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Supplies
5,941
46,163
78,626
32,463
58.7
45,566
70,257
Sales
30,952
1,751,465
1,991,476
240,011
87.9
1,904,109
1,636,796
116.3
Charges for Services
465
12,217
58,500
46,284
20.9
11,561
58,500
19.8
Miscellaneous Revenues
2,483
10,914
7,000
(3,914)
155.9
33,719
6,000
562.0
TOTAL REVENUES
33,899
1,774,596
2,056,976
282,380
86.3
1,949,389
1,701,296
114.6
Cost of Sales
19,860
1,140,820
1,348,002
207,182
84.6
1,161,428
1,117,265
104.0
Inventory Cost Adjustment
(77,833)
(356,137)
(538,028)
(181,891)
66.2
(282,929)
(525,746)
53.8
Wages & Benefits
50,098
356,791
582,363
225,572
61.3
356,507
559,899
63.7
Supplies
5,941
46,163
78,626
32,463
58.7
45,566
70,257
64.9
Services & Charges
34,714
182,217
231,004
48,787
78.9
156,037
188,573
82.7
Miscellaneous Expenses
206
7,132
14,000
6,868
50.9
6,092
13,500
45.1
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
623,000
623,000
157,162
150,000
104.8
Depreciation Expense
-
174,000
174,000
-
134,000
-
Debt Service
-
87,833
-
(87,833)
-
-
-
-
TOTAL EXPENDITURES
32,986
1,464,819
2,622,967
1,158,148
55.8
1,599,863
1,817,748
88.0
NET of REVENUES & EXPENDITURES
913
309,776
(565,991)
(875,767)
349,526
(116,452)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
74,017
590,780
881,475
290,695
67.0
569,880
855,867
66.6
Licenses & Permits
610
3,835
1,500
(2,335)
255.7
2,730
-
-
Charges for Services
-
560
-
(560)
-
-
-
-
Miscellaneous Revenues
2,126
9,360
7,000
(2,360)
133.7
8,348
7,000
119.3
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
76,753
604,536
889,975
285,439
67.9
580,958
862,867
67.3
Wages & Benefits
18,810
151,572
256,432
104,860
59.1
143,350
243,986
58.8
Supplies
-
10,546
38,800
28,254
27.2
9,038
43,925
20.6
Services & Charges
3,083
117,941
163,600
45,659
72.1
63,663
164,100
38.8
Miscellaneous Expenses
27
3,970
11,250
7,280
35.3
5,470
11,250
48.6
Transfers -Out
-
-
-
-
-
-
-
-
CapitalOutlay
15,337
170,000
154,663
9.0
120,000
Depreciation Expense
-
153,000
153,000
-
-
133,000
Debt Service
-
148,950
160,550
9,867
93.5
145,633
150,850
70.2
TOTAL EXPENDITURES
21,919
448,316
953,632
503,583
47.0
367,154
867,111
42.3
NET of REVENUES & EXPENDITURES
54,834
156,220
(63,657)
(218,144)
213,804
(4,244)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING AUGUST 31, 2017
2017 ACTUALS
AUGUST
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
HATS Operation
Intergovernmental Revenue
6,650
94,297
162,280
67,983
58.1
90,812
156,045
58.2
Charges for Services
16,823
142,966
325,000
182,034
44.0
147,586
530,000
27.8
Miscellaneous Revenues
191
1,094
3,500
2,406
31.3
795
3,150
25.2
Transfers -In
-
50,000
100,000
50,000
50.0
49,878
99,755
50.0
TOTAL REVENUES
23,664
288,357
590,780
302,423
48.8
289,070
788,950
36.6
Wages & Benefits
1,911
15,430
39,495
24,065
39.1
24,842
59,470
41.8
Supplies
16,130
167,820
341,650
173,830
49.1
157,501
528,600
29.8
Services & Charges
7,529
77,377
162,000
84,623
47.8
83,487
161,200
51.8
Miscellaneous Expenses
-
-
5,600
5,600
-
-
5,171
-
CapitalOutlay
-
4,863
42,035
37,172
11.6
-
33,600
-
TOTAL EXPENDITURES
25,570
265,490
590,780
325,290
44.9
265,830
788,041
33.7
NET of REVENUES & EXPENDITURES
(1,906)
22,867
-
(22,867)
23,240
909
Comments
Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system.
Oppenheimer & Co. Inc.
PPENIEIME 85 Broad street STATEMENT OF
New York, NY 10004
(212) 668-8000 ACCOUNT S&C
Transacts Business on All Principal Exchanges
News and Information
Assets maturing during the next 60 days appear at the end of this statement
NEW SETTLEMENT TERMS FOR SECURITIES TRANSACTIONS: Effective September 5th, the
SEC will require a 2 -day settlement of most securities transactions (currently 3 -days). Accordingly,
when you purchase securities, payment will be due within two business days; when you sell
securities, proceeds will be available to you two business days after the transaction. Please contact
your Oppenheimer Financial Advisor if you have questions regarding the new Rule.
ADVANTAGE BANK DEPOSIT PROGRAM NOTICE: East Boston Savings Bank [Boston, MA] and
Comerica Bank [Dallas, TX] were recently added to the Program; The Citizens State Bank [Okemah,
OK] is no longer a participating bank; Texas Capital Bank, National Association [Dallas, TX] and
Wells Fargo Bank, National Association [Sioux Falls, ID] may be added in the coming weeks or
months.
Portfolio Summary
Net Value of Accrued Interest $51,819.81 $50,703.10
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities-
* Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Opening Cash Balance
This
Previous
Estimated
Net Miscellaneous Credits/Debits
Period
Period
Annual Income
Net Advantage Bank Deposit Activity
08/31/17
07/31/17
$0.00
Advantage Bank Deposits*
$771.92
$201.37
$0.07
Mutual Funds
8,639,184.16
9,127,619.77
72,698.73
Government Agency Bonds
3,398,341.00
2,895,575.00
55,000.00
Municipal Bonds
2,994,655.00
2,974,575.00
70,010.00
Certificates of Deposit
7,821,154.02
7,799,872.01
126,523.50
Total Asset Value
$22,854,106.10
$22,797,843.15
$324,232.30
Net Value of Accrued Interest $51,819.81 $50,703.10
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities-
* Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Opening Cash Balance
$0.00
Net Buy and Sell Transactions
-149,112.58
Net Miscellaneous Credits/Debits
123,654.43
Net Income Activity
26,028.70
Net Advantage Bank Deposit Activity
-570.55
Closina Cash Balance
$0.00
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 08/01/17 - 08/31/17 Last Statement: 07/31/17
Page 1 of 11
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable This Period Year to Date
Advantage Bank Dep Interest
$0.01
$0.20
Corporate Accrued Int Received
276.85
276.85
Corporate Interest
5,716.23
42,985.14
Municipal Interest
13, 362.50
13, 362.50
Government Interest
0.00
19,812.50
Dividends
6,949.96
12,130.96
Total Reportable
$26,305.55
$88,568.15
PPENHEIMFP,
TOTAL POSITIONS
PORTFOLIO OVERVIEW
Multiple Portfolios
report as of 9/1/17
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Original Face Value
$14,624,000.00
Current Face Value
$14,624,000.00
Estimated Portfolio Totals
Estimated Portfolio Averages
Est Annual Income
$258,733.50
Original Face Value
$14,624,000.00
Coupon
1.77%
Valid Positions
45
Current Face Value
$14,624,000.00
Maturity
3.61 yrs
Exceptions
0
Market Value
$14,614,262.02
Effective Maturity
2.40 yrs
Total Positions
45
Accrued Interest
$55,420.13
Modified Duration
2.28
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$14,669,682.15
Yield to Maturity
2.04%
Please see exception report for positions not included in reports.
Yield to Worst
1.83%
POSITIONS W/ MARKET PRICE
Positions
45 of 45
Market Price
99.93
Priced Orig. Face Value
$14,624,000.00
Rating
Priced Current Face Value
$14,624,000.00
a
a
a
Priced Positions
45 of 45
Priced Market Principal
$14,614,262.02
Average Coupon
1.77%
Average Price
99.93
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollarvalue at issuance
Current Face: the dollarvalue afterthe current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 40
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 911117
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$14,624,000
Positions -
45
Accrued Interest -
$55,420
Est Annual Income -
$258,734
* Portfolio Average
23.2%
Avg Coupon Rate -
1.769%
Avg Maturity -
3.6yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000)
0/b Face
$14,624,000
Agency
5 $3,400.0
23.2%
45 of 45
Asset Backed
- -
-
$55,420
CD
34 $8,224.0
56.2%
$258,734
CEF
- -
-
CMO
Corp
-
-
1.769%
Muni
6 $3,000.0
20.5%
3.6yrs
Pass Thru
- -
-
Preferred
Below BAA - - -
v BAA
m
Treas
-
-
Total
45 $14,624.0
100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA
so
AAA 7 $4,400.0 30.1%
m
> AA
u
y
AA 4 $2,000.0 13.7%
A
m
BAA
u A
0
Below BAA - - -
v BAA
m
NR 34 $8,224.0 56.2%
M
c Below
Total 45 $14,624.0 100.0%
u BAA
v
a
NR
0 10 20 30 40 s0 60
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see the last page of this report for detail.
Page 4 of 40
(7)PPENHEIMEk PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 911117
Jan
Agency $15,500
CD $5,738
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
32
28
24
20
W
Q 16
LL
e 12
8
4
0
MATURITY EXPOSURE 1
1� 1� 1
14'66 'V1 't�' tip as 00tiVA ti� ti99699�'9�9a 9�91p 9� 9�9°J o1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ,60a6p
Qy<
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
MATURITY SCHEDULE
Year
Face (000)
% Year Face (000)
2017
$240.0
1.6% 2031 -
2018
$1,713.0
11.7% 2032 - -
2019
$2,162.0
14.8% 2033 - -
2020
$1,970.0
13.5% 2034 - -
2021
$2,880.0
19.7% 2035 - -
2022
$4,419.0
30.2% 2036 - -
2023
-
- 2037 - -
2024
$1,000.0
6.8% 2038 - -
2025
$240.0
1.6% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041+ - -
2028
-
- Perpetual - -
2029
2030
Jan
Agency $15,500
CD $5,738
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
32
28
24
20
W
Q 16
LL
e 12
8
4
0
MATURITY EXPOSURE 1
1� 1� 1
14'66 'V1 't�' tip as 00tiVA ti� ti99699�'9�9a 9�91p 9� 9�9°J o1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ,60a6p
Qy<
Current Face Value -weighted.
Seal Oct Nov Dec
ESTIMATED COUPON CASH FLOW SUMMARY
Feb Mar
Agr May Jun
Jul Aug
$5,000 -
$2,500 $4,500 -
$15,500 $5,000
$8,919 $13,215
$5,776 $19,159 $14,055
$5,738 $8,919
$13,363 -
- $21,643 -
- $13,363
Seal Oct Nov Dec
Total
- $2,500 $4,500 -
$55,000
$13,215 $5,776 $19,159 $14,055
$133,724
- - $21,643 -
$70,010
Total $21,238 $27,281 $13,215 $8,276 $45,301 $14,055 $21,238 $27,281 $13,215 $8,276 $45,301 $14,055 $258,734
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 40
PPENHEIMER PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 911117
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$14,624,000
$14,624,000
Positions -
45
45 of 45
Market Value -
$14,614,262
$14,614,262
Accrued Interest -
$55,420
$55,420
Total Market Value -
$14,669,682
$14,669,682
Est Annual Income -
$258,734
$258,734
Portfolio Averages
** Coupon Rate -
1.769%
1.769%
Maturity -
3.6yrs
3.6yrs
Effective Maturity
2.4yrs
2.4yrs
Modified Duration
2.3
2.3
Yield To Maturity -
2.04%
2.04%
Yield To Worst -
1.83%
1.83%
** Market Price -
99.933
99.933
** Par Value wtd, other avgs Mkt Value wtd. Incl only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
AAA AA
0
NR
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency �CD
0 Agency 23.3%
Asset Backed 0.0%
� CD 56.3%
CIF 0.0%
CMO 0.0%
Corp 0.0%
Muni 20.5%
Pass Thru 0.0%
■ Preferred 0.0%
Treas 0.0%
Total: 100.0%
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
❑ AAA
30.0%
❑ AA
13.7%
❑ A
0.0%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
66.3%
Total:
100.0%
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency �CD
0 Agency 23.3%
Asset Backed 0.0%
� CD 56.3%
CIF 0.0%
CMO 0.0%
Corp 0.0%
Muni 20.5%
Pass Thru 0.0%
■ Preferred 0.0%
Treas 0.0%
Total: 100.0%
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 40
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQOwo
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 40
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
MATURITY EXPOSURE
32
28
24
20
F
16
e 12
8
4
0
A.$! NA 'lip, yy y� ,yp ,y0 _VA ri y
,y0 ,y0,l0 01,
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
35
30
25
Y 20
i
e is
10
s
0
Includes only positions with market price & calculations on report date. Market Value -weighted.
Multiple Portfolios
report as of 911117
Please see the last page of this report for detail.
Page 7 of 40
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity
Duration to Worst
Average: 3.61 yrs
Average: 2.40yrs
Average:
2.28
Year $ Mkt %Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2017
$240,031
1.6%
$2,889,144
19.7% 00-01
$4,863,847
33.2%
2018
$1,713,041
11.7%
$2,962,868
20.2% 01-02
$1,939,641
13.2%
2019
$2,178,835
14.9%
$2,178,835
14.9% 02-03
$3,201,181
21.8%
2020
$1,974,302
13.5%
$2,463,834
16.8% 03-04
$1,217,658
8.3%
2021
$2,876,188
19.6%
$727,646
5.0% 04-05
$2,439,725
16.6%
2022
$4,435,454
30.2%
$2,439,725
16.6% 05-06
-
2023
-
-
- 06-07
$1,007,630
6.9%
2024
$1,007,630
6.9%
$1,007,630
6.9% 07-08
-
2025
$244,201
1.7%
-
- 08-09
-
2026
-
-
- 09-10
-
2027
-
-
- 10-11
-
2028
-
-
- 11-12
-
2029
-
-
- 12-13
-
2030
-
-
- 13-14
-
2031
-
-
- 14-15
-
2032
-
-
- 15-16
-
2033
-
-
- 16-17
-
2034
-
-
- 17-18
-
2035
-
-
- 18-19
-
2036
-
-
- 19-20
-
2037
-
-
- 20-21
-
2038
-
, -
- 21-22
-
2039
-
-
- 22-23
-
2040
-
-
- 23-24
-
2041+
-
-
- 24-25
-
Perpet
-
` -
- 25-26
-
26-27
27-28
28-29
30+
Avg life used
in Effective Maturity
for principal
pay -downs.
Includes only
positions with market
price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations,
perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 40
(-jPPENHEIMER
PORTFOLIO POSITION DETAIL
Multiple Portfolios
report as of 9/1/17
Page 1 of 3
A Type St
Qty
Cp
ity
Mdy S&P % Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
SUN NATL BK VINELAND NJ
B CD
240
1.000
10/03/17
NR
NR 1.64%
0.07
$100.00
1.000
$240,000
100.00
$26
Conditional Puts - Death of holder - Restrict
86682ABV2
0.00
05/09/17
0.972
$240,000
$240,005
$5
ALLY BK MIDVALE UTAH
B CD
248
1.250
02/26/18
NR
NR 1.70%
0.47
$100.00
1.249
$248,000
100.07
$102
Conditional Puts - Death of holder
02006LNY5
0.01
05/09/17
1.096
$248,000
$248,179
$179
BANK NORTH CAROLINA THOMASVILLE N
B CD
245
1.000
02/27/18
NR
NR 1.67%
0.47
$100.00
1.000
$245,000
99.90
$74
Conditional Puts - Death of holder
06414QXX2
0.00
05/09/17
1.214
$245,000
$244,753
($247)
MERRICK BK SOUTH JORDAN UTAH
B CD
245
0.900
05/10/18
NR
NR 1.67%
0.67
$100.00
0.900
$245,000
99.85
$169
Conditional Puts - Death of holder - Restrict
59013JNV7
0.01
05/09/17
1.121
$245,000
$244,637
($363)
KEY BK NATL ASSN OHIO
B CD
245
1.000
05/11/18
NR
NR 1.67%
0.67
$100.00
1.000
$245,000
99.85
$799
Conditional Puts - Death of holder - Restrict
49306SWN2
0.01
05/09/17
1.223
$245,000
$244,633
($368)
CONNECTONE BANK
B CD
245
1.000
05/14/18
NR
NR 1.67%
0.68
$100.00
1.000
$245,000
99.85
$168
Conditional Puts - Death of holder
20786ABM6
0.01
05/09/17
1.227
$245,000
$244,623
($377)
BANK LEUMI USA NEW YORK N Y
B CD
245
1.250
06/22/18
NR
NR 1.67%
0.78
$100.00
1.249
$245,000
99.88
$646
Conditional Puts - Death of holder
063248GE2
0.01
05/09/17
1.408
$245,000
$244,694
($306)
ENERBANK USA SALT LAKE CITY UTAH
B CD
240
1.350
10/04/18
NR
NR 1.64%
1.07
$100.00
1.350
$240,000
99.81
$27
Conditional Puts - Death of holder - Restrict
29266NVE4
0.01
05/09/17
1.530
$240,000
$239,539
($461)
MAIN STIR BK CORP WHEELING WV
B CD
245
1.450
02/14/19
NR
NR 1.67%
1.42
$100.00
1.450
$245,000
99.79
$818
Conditional Puts - Death of holder
56034WAP6
0.02
05/09/17
1.598
$245,000
$244,486
($515)
WORLDS FOREMOST BK SYDNEY NEB
A CD
200
1.300
05/28/19
NR
NR 1.36%
1.70
$100.00
1.300
$200,000
99.20
$85
Conditional Puts - Death of holder
981571 CM2
0.03
05/26/16
1.775
$200,000
$198,390
($1,610)
RIVERSIDE CALIF CMNTY COLLEGEDIST
B Muni -Taxable CA
500
2.345
08/01/19
Aa2
AA 3.47%
1.85
$101.50
1.657
$507,485
101.31
$1,173
TAXABLE -Material Events
76886PFA6
0.04
05/09/17
1.644
$506,400
$506,525
$125
AMERICAN EXPRESS FSB
B CD
247
2.150
11/13/19
NR
NR 1.71%
2.11
$100.00
2.150
$247,000
100.90
$1,702
Conditional Puts - Death of holder - Restrict
02587CCR9
0.06
05/09/17
1.725
$247,000
$249,233
$2,233
CIT BK SALT LAKE CITY UTAH
B CD
240
2.100
11/13/19
NR
NR 1.66%
2.11
$100.00
2.100
$240,000
100.80
$1,616
Conditional Puts - Death of holder - Restrict
17284C3N2
0.06
05/09/17
1.726
$240,000
$241,910
$1,910
BMW BANK OF NORTH AMERICA - UT
B CD
245
1.550
12/16/19
NR
NR 1.67%
2.22
$100.00
1.550
$245,000
99.56
$884
Conditional Puts - Death of holder - Restrict
05580AFT6
0.06
05/09/17
1.746
$245,000
$243,929
($1,071)
TBK BK SSB DALLAS TEX
B CD
245
1.600
12/16/19
NR
NR 1.67%
2.22
$100.00
1.596
$245,000
99.68
$913
Callable 12/17@100 - Conditional Puts - Dea
87219RBC7
0.06
05/09/17
1.745
$244,994
$244,209
($786)
BARCLAYS BANK DELAWARE
B CD
240
2.050
12/17/19
NR
NR 1.65%
2.21
$100.00
2.049
$240,000
100.77
$1,105
Conditional Puts - Death of holder
06740KJC2
0.06
05/09/17
1.701
$240,000
$241,858
$1,858
SALLIE MAE BK SALT LAKE CITY UT
B CD
245
1.750
03/09/20
NR
NR 1.68%
2.42
$100.00
1.749
$245,000
99.93
$2,150
Conditional Puts - Death of holder - Restrict
795450ZT5
0.07
05/09/17
1.781
$245,000
$244,816
($184)
MASSACH USETTS ST GO BDS
BMuni-Taxable MA
500
2.090
05/01/20
Aa1
AA 3.45%
2.55
$100.00
2.090
$499,995
100.91
$3,658
TAXABLE -Material Events
57582P2T6
0.08
05/09/17
1.735
$499,995
$504,570
$4,575
MB FINL BK N A CHICAGO ILL
B CD
245
1.300
05/11/20
NR
NR 1.67%
2.63
$100.00
1.300
$245,000
99.35
$236
Conditional Puts - Death of holder - Restrict
55266CRK4
0.07
05/09/17
1.550
$245,000
$243,398
($1,602)
CENTENNIAL BK CONWAY ARK
B CD
245
1.300
05/20/20
NR
NR 1.66%
2.65
$100.00
1.300
$245,000
99.20
$157
Conditional Puts - Death of holder
15135KBA8
0.07
05/09/17
1.604
$245,000
$243,033
($1,967)
CAPITAL ONE, NATIONAL ASSOCIATION
B CD
245
1.400
09/21/20
NR
NR 1.65%
2.94
$100.00
1.400
$245,000
98.24
$1,598
Conditional Puts - Death of holder
14042RCA7
0.10
05/09/17
2.001
$245,000
$240,676
($4,324)
FIRST BUSINESS BK MADISON WIS
B CD
245
1.400
11/13/20
NR
NR 1.65%
3.08
$100.00
1.400
$245,000
98.57
$1,099
Conditional Puts - Death of holder
31938QR89
0.11
05/09/17
1.864
$245,000
$241,494
$3 506
Please see the last page of this report for detail.
Page 35 of 40
Multiple Portfolios POSITION DETAIL as of 09/01/2017 Page 2 of 3
Security Description
A Type
C CUSIP
St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
CAPITAL ONE BK USA NATL ASSN GLEN
B CD
245
2.050
12/29/20
NR
NR 1.69%
3.18
$100.00
2.049
$245,000
100.59
$963
Conditional Puts - Death of holder
14042OS43
0.12
05/09/17
1.864
$245,000
$246,455
$1,455
COM ENITY CAP BK SALT LAKE CITY UTA
B CD
245
1.600
06/07/21
NR
NR 1.66%
3.64
$100.00
1.600
$245,000
98.99
$11
Conditional Puts - Death of holder - Restrict
20033AQP4
0.14
05/09/17
1.879
$245,000
$242,528
($2,472)
COMMUNITY BK PASADENA CALIF
B CD
245
1.550
06/15/21
NR
NR 1.66%
3.66
$100.00
1.550
$245,000
98.98
$239
Conditional Puts - Death of holder - Restrict
203507BA5
0.14
05/09/17
1.829
$245,000
$242,506
($2,494)
EAST BOSTON SVGS BK BOSTON MA
B CD
245
1.500
06/23/21
NR
NR 1.65%
3.66
$100.00
1.500
$245,000
98.61
$765
Conditional Puts - Death of holder
27113PBEO
0.15
05/09/17
1.880
$245,000
$241,597
($3,403)
FEDERAL HOME LN MTG CORP CALL 2%
B Agency
500
2.000
07/26/21
Aaa
AA- 3.42%
0.39
$100.00
2.000
$500,000
100.03
$1,083
Callable 01/18@100
3134GBYJ5
0.00
07/26/17
1.921
$500,000
$500,145
$145
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
1.000
10/28/21
Aaa
AA+ 3.42%
1.13
$100.00
1.000
$500,000
99.88
$1,764
Callable 10/17@100 - Multi -Step Coupon
3134GASK1
0.02
05/09/17
1.537
$500,000
$499,420
($580)
FEDERAL HOME LOAN MTG CORP
B Agency
900
1.000
11/19/21
Aaa
AA+ 6.15%
0.20
$99.90
1.190
$899,100
99.82
$2,650
Callable 11/17@100 - Multi -Step Coupon
3136G2SA6
0.00
05/09/17
1.878
$899,100
$898,371
($729)
MIZRAHI TEFAHOT BANK, LTD
B CD
245
1.250
11/30/21
NR
NR 1.68%
0.23
$100.00
1.247
$245,000
100.02
$67
Callable 11/17@100 - Multi -Step Coupon - Co
606857Q78
0.00
05/09/17
1.176
$245,000
$245,042
$42
STATE BK INDIA NEW YORK N Y
B CD
247
2.350
01/26/22
NR
NR 1.71%
4.14
$100.00
2.349
$247,000
101.31
$684
Conditional Puts - Death of holder - Restrict
8562845Z3
0.20
05/09/17
2.036
$247,000
$250,231
$3,231
GOLDMAN SACHS BK USA NEW YORK
B CD
247
2.300
03/08/22
NR
NR 1.71%
4.21
$100.00
2.299
$247,000
100.94
$2,848
Conditional Puts - Death of holder
38148PGX9
0.21
05/09/17
2.080
$246,987
$249,324
$2,337
COMENITY BK WILMINGTON DE
A CD
200
2.300
03/29/22
NR
NR 1.38%
4.33
$100.00
2.300
$200,000
100.86
$113
Conditional Puts - Death of holder
20036DXN2
0.20
03/29/17
2.102
$200,000
$201,722
$1,722
SYNCHRONY BK RETAIL CTF DEP PROGR
B CD
245
2.400
04/07/22
NR
NR 1.70%
4.28
$100.00
2.400
$245,000
101.26
$2,465
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.21
05/09/17
2.111
$245,000
$248,077
$3,077
MARYSVILLE MICH PUB SCHS DIST GO U
B Muni -Taxable
MI
500
2.317
05/01/22
Aa1
3.39%
4.34
$98.85
2.565
$494,230
99.05
$4,055
TAXABLE -Material Events
574446GV6
0.22
05/09/17
2.534
$494,230
$495,255
$1,025
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable
NY
500
1.650
05/01/22
Aa1
AAA 3.33%
4.42
$99.43
1.771
$497,125
97.35
$2,888
Make Whole Call Only - Make Whole Call Exp
64971WJ35
0.22
05/09/17
2.254
$497,125
$486,725
($10,400)
JP MORGAN CHASE BANK NA
B CD
245
1.250
05/31/22
NR
NR 1.67%
2.66
$100.00
1.243
$245,000
99.80
$831
Callable 11/17@100 - Multi -Step Coupon - Co
48125Y21_7
0.09
05/09/17
1.508
$245,000
$244,500
($500)
FEDERAL HOME LN MTG CORP CALL STE
B Agency
1,000
2.100
07/27/22
Aaa
AA+ 6.84%
0.14
$100.00
2.100
$1,000,000
100.03
$2,217
Callable 10/17@100 - Multi -Step Coupon
3134GBYN6
0.00
07/27/17
1.867
$1,000,000
$1,000,330
$330
AMERICAN EXPRESS CENTURIAN BK CTF
B CD
245
2.350
08/08/22
NR
NR 1.68%
4.62
$100.00
2.350
$245,000
100.44
$473
Conditional Puts - Death of holder - Restrict
02587DV47
0.24
08/08/17
2.255
$245,000
$246,073
$1,073
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
2.000
08/22/22
3.42%
0.21
$100.00
2.000
$500,000
100.02
$361
Callable 11/17@100 - Multi -Step Coupon
3134GBB27
0.00
08/22/17
1.928
$500,000
$500,075
$75
DISCOVER BK GREENWOOD DEL
B CD
245
2.450
11/18/22
NR
NR 1.69%
4.82
$100.00
2.450
$245,000
100.80
$1,842
Conditional Puts - Death of holder
254672WU8
0.27
05/09/17
2.286
$245,000
$246,950
$1,950
WELLS FARGO BANK NA 84 MO
B CD
245
1.650
11/23/22
NR
NR 1.68%
I 1.19
$100.00
1.650
$245,000
100.50
$1,185
Callable 11/18@100 - Multi -Step Coupon -Co
94986TWE3
0.02
05/09/17
1.230
$245,000
$246,230
$1,230
COMMERCE CALIF CMNTY DEV COMMN S
B Muni -Taxable
CA
500
3.000
08/01/24
AA 3.44%
6.18
$105.32
2.200
$526,595
100.44
$1,500
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.44
05/09/17
2.929
$525,470
$502,210
($23,260)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable
NY
500
2.600
11/01/24
Aa1
AAA 3.42%
6.43
$97.35
2.998
$486,750
99.87
$4,550
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.47
05/09/17
2.619
$486,750
$499,370
$12,620
HSBC BANK USA, NATIONAL ASSOCIATIO
B CD
240
2.250
03/11/25
NR
NR 1.65%
2.41
$100.00
2.249
$240,000
100.64
$2,663
Callable 03/20 100 - Multi -Ste Coupon - Co
40434ASB6
0.07
05/09/17
1.987
$240,000
$241,538
$1 538
Please see the last page of this report for detail.
Page 36 of 40
M=0�
HRA
HUTCHIN$ON N"51NG AND
REOEVELOPMEHT AUTHORITY
Regular Board Meeting Tuesday, August 15, 2017, 7:04 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members
Present: Gary Forcier, Steve Jensen, LouAnn Holmquist and Nikki Willemssen. Staff Present:
Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY t8,2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. Gary
Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $30,228.33 for
checks 8863 to 8870. LouAnn Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center July 31, 2017 financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve Park Towers operating account payments of
$29,778.55 for checks 14035 to 14064. Nikki Willemssen seconded and the motion carried
unanimously.
d. Steve Jensen moved to approve Paris Towers security account payment of $268.81 for check
1555. LouAnn Holmquist seconded and the motion carried unanimously.
e. Steve Jensen moved to approve Park Towers June 30, 2017 Financial Reports. Nikki
Willemssen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied.
b. Park Towers' August Newsletter: No bed bugs. Jean Ward updated the Board on the LED
lighting project.
5. SCDP RENTAL REHAB
a. LouAnn Holmquist moved to approve 325 Jefferson Street Rental Rehab SCDP Loan ##7,
Two Rivers Rental LLC contingent to the Loan Review Committee's approval for up to
maximum loan amount of $150,000. Steve Jensen seconded and the motion carried
unanimously.
b. Steve Jensen moved to approve 245 Monroe Street Rental Rehab SCDP Loan #8, George
Schaust contingent to the Loan Review Committee's approval for up to maximum loan
amount of $24,999. LouAnn Holmquist seconded and the motion carried unanimously.
6. CONSIDERATION OF APPROVAL OF FRATZKE STREAMLINED HILP LOAN
Steve Jensen moved to approve the Fratzke Streamlined HILP loan. LouAnn Holmquist
seconded and the motion carried unanimously.
7. OTHER COMMUNICATIONS
Jean Ward gave the Board an update on Highfield Apartments — 70% done on the I" building.
August 15, 2017 Minutes Page 1 oft
8. ADJOURNMENT
LouAnn Holmquist moved to adjourn and Steve Jensen seconded. There being no other
business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
(A4
Gary Foy6ier, Secretary/Treasurer
August 15, 2017 Minutes Page 2 of 2
Hutchinson Properties Orded To Be Cleared By City I Date of Report: 09/19/2017
Enforcement
—F
Number
Address
Parcel
Category Date Filed
Status
Date Closed
EEN17-0146
510 Fischer St SW
01-116-30-07-1010
Tall Grass/Noxious Weed 08/03/2017
Closed
08/21/2017
EEN17-0149
218 5th Ave NE
31-117-29-09-1100
Tall Grass/Noxious Weed 08/03/2017
Closed
08/11/2017
EEN17-0150
1475 Calgary Ln SE
07-116-29-16-0160
Tall Grass/Noxious Weed 08/03/2017
Closed
08/11/2017
EEN17-0151
250 5th Ave NW
31-117-29-12-0171
Tall Grass/Noxious Weed 08/03/2017
Closed
08/21/2017
EEN17-0152
338 4th Ave SW
06-116-29-05-0350
Tall Grass/Noxious Weed 08/03/2017
Abated by City
09/05/2017
EEN17-0153
141 5th Ave NE
31-117-29-10-0140
Tall Grass/Noxious Weed 08/03/2017
Abated by City
09/05/2017
EEN17-0154
405 Adams St SE
06-116-29-07-0620
Tall Grass/Noxious Weed 08/25/2017
Closed
09/06/2017
EEN17-0155
145 2nd Ave SE
06-116-29-03-0740
Tall Grass/Noxious Weed 08/25/2017
Closed
09/06/2017
EEN17-0156
805 Franklin St SW
06-116-29-11-0930
Tall Grass/Noxious Weed 08/25/2017
Closed
09/06/2017
EEN17-0157
430 Water St NW
31-117-29-12-0270
Tall Grass/Noxious Weed 08/28/2017
Abated by City
EEN17-0158
455 Water St NW
31-117-29-12-0370
Tall Grass/Noxious Weed 08/28/2017
Closed
09/06/2017
EEN17-0159
465 Water St NW
31-117-29-12-0360
Tall Grass/Noxious Weed 08/28/2017
Closed
09/06/2017
EEN17-0160
750 Dale St SW
01-116-30-10-1230
Tall Grass/Noxious Weed 08/30/2017
Abated by City
09/15/2017
EEN17-0161
615 Merrill St SW
01-116-30-09-0540
Tall Grass/Noxious Weed 08/30/2017
Closed
09/06/2017
Total Records: 14
Enforcement.CodeOfficer = John Paulson AND
Enforcement.DateFiled Between 8/1/2017 12:00:00 AM AND
8/31/2017 11:59:59 PM
Population: All Records
Status Descriptions
Abated by City = Ordered by City to be cleared using Contractor
Closed = Mowed by Owner
